Loading...
HomeMy WebLinkAbout2004-04-19 Transcription April 19, 2004 Council Work Session Page 1 April 19, 2004 Council Work Session 6:30 PM Council: Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilbum Staff: Atkins, Davidson, Dilkes, Dulek, Fosse, Franklin, Helling, Karr, Knoche, Kopping, O'Neil, Severson, Spitz TAPES: 04-32, BOTH SIDES; 04-33, SIDE ONE TAPE: 04-32, SIDE ONE PLANNING AND ZONING ITEMS a. CONSIDER AN ORDINANCE REZONING APPROXIMATELY 32,000 SQUARE FEET FROM CENTRAL BUSINESS SERVICE ZONE (CB-2) TO HIGH DENSITY MULTI-FAMILY RESIDENTIAL ZONE (RM-44) FOR PROPERTY LOCATED AT 302 AND 308 SOUTH GILBERT STREET. (REZ04-00003) (SECOND CONSIDERATION) Franklin/First item is second consideration from CB-2 to RM-44 of the Clark property there on Burlington and Gilbert. b. REZONING APPROXIMATELY 24.1 ACRES FROM INTERIM DEVELOPMENT RESIDENTIAL ZONE (ID-RS) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL ZONE (RS-5), SUBJECT TO CONDITIONS, FOR PROPERTY LOCATED ON SOUTH SYCAMORE STREET, EAST OF SOUTHPOINT SUBDIVISION. (REZ04-00002) a. PUBLIC HEARING (continued from 4/6 meeting) b. CONSIDER AN ORDINANCE (Deferred from 4/6 meeting) (FIRST CONSIDERATION) Franklin/Item b, I'm going to ask you to continue that again just at the next meeting, just the whole thing of getting the CZA signed by the owners. O'Donnell/Which is what--- Franklin/Which is the issue. Lehman/And that's--what's the date of the next meeting? May? Wilbum/May 4th. Lehman/May 4th. This represents only a reasonably accurate transcription of the Io~va City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 2 Elliott/Karin, is this the one that P and Z has been doing so much debate about the entrance, the temporary entrance? Franklin/To Sycamore. Yeah, yeah. Elliott/And what are the reasons why it can't be an entrance on Sycamore? Franklin/Well, it's a matter of timing and trying to coordinate that entrance with Sycamore when we've got Sycamore at least in the Capital Improvements Program because right now it's a rural cross section. Elliott/But, later one, in other words, what we do now means it can never have an entrance directly off of--- Franklin/ No, no, it doesn't. What it means is that entrance to Sycamore should not be platted until we at least have it in our Capital Improvements Program so it's in the foreseeable future. Elliott/Oh, I thought it was a cul de sac there and--- Franklin/ The cul de sac is on the first phase, which is the first 29 lots. Elliott/OK. Franklin/And then it proceeds to the south and the next section would have an access to Sycamore. And it's likely by the time that Phase 1 is done, the 29 lots, because that'll take two or three years--that we'll be looking at Sycamore construction. Elliott/So then you could get to that first phase either through Lakeside and what have you or--- Franklin/ Right. Elliott/...go around south? Franklin/Yeah. Elliott/OK. Franklin/So I think it will all resolve itself in time, Elliott/OK. c. CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF J JR DAVIS ADDITION, IOWA CITY, IOWA (SUB04-00001) (DEFERRED FROM 4/6) Franklin/Item c is the final plat for the Davis Addition and that is ready to go so it's This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 3 recommended for approval. That's the one over on Mormon Trek south of Highway 1. And I'm done. O'Donnell/Wow. Lehman/Boy. Vanderhoef/Wow. Lehman/I'd say that's a record but it's a heck of an average. All right. Can we take a break? (Laughter) O'Donnell/I don't think we need one in this case, Ernie. Vanderhoef/Steve, do you have to go home now? AGENDA ITEMS Lehman/OK. Agenda items? 5. e. (1) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON AMENDING THE FY 004 OPERATING BUDGET. Karr/Mr. Mayor, I'd just like to note you'll be receiving tomorrow evening a revision for the public hearing on the Consent Calendar amending the budget. The resolution indicated that the public hearing will be held May 4th. We're going to change that to May 18th. Lehman/OK. Karr/So it's not an addition. It's simply a revision to the existing resolution, different date. Bailey/Which resolution? Karr/Page 3, e 1, Resolution setting public hearing. Lehman/E-1 in your packet. Karr/E- 1, Consent Calendar. O'Dormell/It's a real shame we can't condense all of these. Champion/You can't. 11. CONSIDER AN ORDINANCE AMENDING SECTION 14, CHAPTER 5, ARTICLE A, BUILDING CODE, BY ADOPTING THE INTERNATIONAL BUILDING This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 4 CODE, 2003 EDITION, AND THE INTERNATIONAL RESIDENTIAL CODE, INCLUDING APPENDIX F RADON CONTROL METHODS, 2003 EDITION, PUBLISHED BY THE INTERNATIONAL CODE COUNCIL AND PROVING FOR CERTAIN AMENDMENTS THEREOF; TO PROVIDE FOR THE PROTECTION OF THE HEALTH, WELFARE, AND SAFETY OF THE CITIZENS OF IOWA CITY, IOWA. (SECOND CONSIDERATION) 12. CONSIDER AN ORDINANCE AMENDING TITLE 7, CHAPTER 1, FIRE PREVENTION AND PROTECTION, ADOPTING THE 2003 EDITION OF THE INTERNATIONAL FIRE CODE, REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF IOWA CITY; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFORE; REPEALING ORDINANCE NO. 02-4034 OF THE CITY OF IOWA CITY AND ALL OTHER ORDINANCES AND PARTS OF THE ORDINANCES IN CONFLICT THEREWITH. (SECOND CONSIDERATION) 13. CONSIDER AN ORDINANCE AMENDING TITLE 14, CHAPTER 5, ARTICLE B, OF THE IOWA CITY CODE OF ORDINANCES, BY ADOPTING THE 2003 EDITION OF THE UNIFORM PLUMBING CODE, WITH CERTAIN AMENDMENTS, TO REGULATE THE PRACTICE, MATERIALS AND FIXTURES USED IN THE INSTALLATION, MAINTENANCE, EXTENSION AND ALTERATION OF ALL PIPING, FIXTURES, APPLIANCES AND APPURTENANCES IN CONNECTION WITH VARIOUS PLUMBING SYSTEMS, TO PROVIDE FOR THE ISSUANCE OF PERMITS AND INSPECTION OF PLUMBING INSTALLATIONS AND THE COLLECTION OF FEES, AND TO PROVIDE PENALTIES FOR VIOLATIONS. (SECOND CONSIDERATION) 14. CONSIDER AN ORDINANCE AMENDING SECTION 14, CHAPTER 5, ARTICLE D, MECHANICAL CODE, BY ADOPTING THE 2003 EDITION OF THE INTERNATIONAL MECHANICAL CODE PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, AND PROVIDING FOR CERTAIN AMENDMENTS THEREOF; TO PROVIDE FOR THE PROTECTION OF THE HEALTH, WELFARE AND SAFETY OF THE CITIZENS OF IOWA CITY, IOWA (SECOND CONSIDERATION) 15. CONSIDER AN ORDINANCE AMENDING SECTION 14, CHAPTER 5, ARTICLE C, OF THE IOWA CITY CODE BY ADOPTING THE 2002 EDITION OF THE NATIONAL ELECTRICAL CODE INCLUDING ARTICLES 80 AND 90, WITH AMENDMENTS, AS THE IOWA CITY ELECTRICAL CODE, REGULATING THE PRACTICE, MATERIALS AND FIXTURES USED IN THE This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 5 INSTALLATION, MAINTENANCE, EXTENSION AND ALTERATION OF ALL WIRING, FIXTURES, APPLIANCES AND APPURTENANCES IN CONNECTION WITH VARIOUS ELECTRICAL SYSTEMS; PROVIDING FOR THE ISSUANCE OF PERMITS AND INSPECTION OF ELECTRICAL INSTALLATIONS AND THE COLLECTION OF FEES; AND PROVIDING PENALTIES FOR VIOLATIONS. (SECOND CONSIDERATION) 16. CONSIDER AN ORDINANCE AMENDING CITY CODE TITLE 14, ENTITLED "UNIFIED DEVELOPMENT CODE," CHAPTER 5, ENTITLED "BUILDING AND HOUSING," BY ADDING A NEW ARTICLE N ENTITLED "FUEL BAS CODE" AND ADOPTING THE 2003 EDITION OF THE INTERNATIONAL FUEL GAS CODE PUBLISHED BY THE INTERNATIONAL CODE COUNCIL, AND PROVIDING FOR CERTAIN AMENDMENTS THEREOF; TO PROVIDE FOR THE PROTECTION OF THE HEALTH, WELFARE AND SAFETY OF THE CITIZENS OF IOWA CITY, IOWA. (SECOND CONSIDERATION) Lehman/Oh, no, I was going to ask--can we, is there any particular problem with expediting items 11, 12, 13, 14, 15 and 167 Champion/Right. Elliott/Yes. I want to hear you read them all. Champion/Well, we will have to read them all. Lehman/We've got to read them one more time; I'd just as soon not read them two more times. Elliott/No. Champion/What numbers were they--11, 12, 137 Lehman/Well, items 11 through 16. Elliott/Yes. Lehman/They're all relative to building codes. Champion/And can we make one motion? Lehman/No, we went too far now. Champion/No, but I mean one motion, the motion to expedite. Do we make a motion to expedite 11, 12, 13, 11 through 167 This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 6 O'Donnell/You have to read them. Champion/You're going to have to read that whole--- Lehman/You've got to read them all. Karr/Somebody's going to have to read them into the record once. Whether the mayor does or whether the person making the motion. Champion/I know. But do we have to make the motion four times or five times or make it--- Karr/Somebody has to. Dilkes/Read them all at once and move them all at once. Champion/It's easier to move them all--- Lehman/ Oh--- Dilkes/You can move them all at once. You've got to read them all at once. Lehman/So I could read 1 I, 12 13, 14, 15, 16, and have a single motion to expedite them all. Vanderhoef/And we'll take a break while you're doing that. (Laughter) Lehman/Can I start now? No, all right. O'Donnell/And then we just condense them after you've read them all. Lehman/Read them all, a motion to expedite, we pass that, if we passed it, then a motion to approve the final consideration, we do it. O'Donnell/It makes a great deal of sense. Champion/We can all have a little nap or play some solitaire. Bailey/I know. Lehman/OK. 6. g. CORRESPONDENCE. 1) JCCOG TRAFFIC ENGINEERING PLANNER: RELOCATION OF IOWA CITY TRANSIT BIJS STOP FROM TItE WEST SIDE OF THE INTERSECTION OF ACT CIRCLE/DODGE STREET TO THE WEST SIDE OF THE INTERSECTION OF SCOTT BOULEVARD/DODGE STREET (DEFERRED FROM 4/6) This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 7 Atkins/Emie, on Consent Calendar. Lehman/Yes. Atkins/Under correspondence, we've brought back that relocation of the transit bus stop. Lehman/Yes. Atkins/Please defer that. Nobody's happy. So I have to spend a little more time, see if we can resolve that one. Kart/Do you want to defer that indefinitely rather than to a date specific? Atkins/Yeah, defer it indefinitely and I'll get the parties together to settle it. Lehman/OK. Vanderhoef/Could we just plain leave it where it is right now--- Atkins/That's the idea. Vanderhoef/...until the road has been reworked? Atkins/That's what I was going to tell you. If you were going to go along with it, I was going to tell them tomorrow to just leave it alone for the time-being. Lehman/But we do have to remove it from the Consent Calendar tomorrow night? Karr/Just delete it entirely and then it'll be--- Champion/ Delete it. O'Donnell/Delete it or defer indefinitely? Karr/Same thing. In this case by deleting from the Consent Calendar, we'll just defer it indefinitely. Atkins/We the staff initiated the action; we're saying take no action until we're ready to bring it back to you again, if we bring it back to you again. 5. RESOLUTIONS. f. (5) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, IOWA CITY, IOWA, FOR PROPERTY LOCATED AT LOT 20 LONGFELLOW MANOR, IOWA CITY, IOWA. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 8 Elliott/I have a question about number 5 on Consent Calendar. The Home Investment Partnership purchase five lots to build homes. Who will eventually own them? Atkins/Which item are we on? Champion/What are you talking about? Dilkes/Are you reading about f. 5? Elliott/Yeah. Yes, I'm sorry, f. 5. Resolutions. Atkins/What am I reading? DiIkes/I don't know what the underlying transaction is. Franklin/That may be the Greater Iowa City Housing Fellowship purchase. I'm not positive about that so let me check, OK? Elliott/OK. I just wondered who's going to be the eventual, where will the ownership lie? Vanderhoef/Which one? Franklin/Let us check it. Elliott/OK. Vanderhoef/Which number is that? Lehman/Page 4. Elliott/F. It was (can't hear), and Karin says she's going to check that out. Vanderhoeff Because the Greater Iowa City Housing Fellowship was going to, they were going to keep ownership of the land but sell the house. That was the way all of their--- Champion/That's how they keep it affordable. Dilkes/Hold on. If you just let me get to the resolution we can--- Lehman/ We're letting you. Dilkes/Why don't you go onto the next one and I'll check this out. Lehman/Are there any others? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 9 20. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN THE AVIATION COMMERCE PARK. O'Donnell/Number 20, just a quick question. We agreed to a listing with Iowa Realty. We have an individual there, Steve, or is that--- Atkins/Ron can tell you that. The microphone's over here. O'Donnell/Did we list with an individual? O'Neil/The head of their commercial is going to head it up, Scott Byers, but we more than likely will be dealing with Harry Wolf. O'Donnell/Harry Wolt'? OK. O'Neil/That's what we're hoping anyway. O'Donnell/All right. Thank you. Lehman/But the listing agreement is with the agency. O'Donnell/With the agency but we normally sign it with a listing agent. Vanderhoef/But the company assigns that person. O'Doimell/Mm-hmm. Vanderhoef/From the agency. O'Donnell/Correct. Lehman/OK, guys. Dilkes/On f. 5, the owner is Greater Iowa City Housing Fellowship. Lehman/All right. Wilbum/Eleanor? Dilkes/Mm-hmm. Wilburn/Do I need to ask that to be removed from Consent Calendar? Dilkes/I think on subordination agreements you've not been doing that; they're so administerial. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 10 Lehman/OK. 8. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR MAY 4, 2004, REGARDING IOWA CITY'S FY05 ANNUAL ACTION PLAN, THAT IS A SUB- PART OF IOWA CITY'S 2001-2006 CONSOLIDATED PLAN (A.K.A. CITY STEPS) AS AMENDED. Vanderhoef/The public hearing is being set for the CDBG and HOME Fund allocations. If we were interested in making any changes on the allocations, would it be best for us to do that before the public hearing and then there would be the opportunity if it ~vent back to, if anyone wanted it to go back to HCDC, we could. Dilkes/I'm not sure how that would interplay with the 30-day public comment period. Atkins/Yeah. Dilkes/I mean, and I don't know what the timing is of that--Karin, this is the setting of the public hearing on City STEPS. Franklin/You mean if a change is made, if we have to do another 30 days? Dilkes/No, no, Dee is asking about potentially making a change prior to the public hearing? Franklin/I think probably what we would want to do is discuss that at the work session on May 3rd and then there'd have to be an amendment during the public hearing. Vanderhoef/OK. Dilkes/Yeah, I don't, I mean I don't think you want to put, you kind of defeat the purpose of the public hearing if you make your changes--- Lehman/ Before. Dilkes/...and then have a public hearing. I mean the purpose of the public hearing is to get some input. Franklin/But maybe you want to keep the hearing open and--- Dilkes/Right, you may want to do that. Franklin/...change that floor, in case anybody in the audience has more comment than as a compromise. Dilkes/Yeah. What I don't know is when this has to be to--I assume to HUD or whomever. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 11 Franklin/By the 15th. So there is some time limits but if everything all comes together, no problem. Vanderhoef/OK. Thank you. Bailey/I have a question on number 20, item 20, I'm sorry I didn't jump in. The sales commission--is that pretty comparable to what we do with the library contracts? I couldn't find those numbers, that's why I'm asking. Atkins/Where's Ron? Sales commission on the real estate contract is, as far as I understand, is a traditional--is it 6 percent? Bailey/OK. Atkins/The same as--- Bailey/ It's 7.653, depending upon the gross sales price; that is, are pretty standard. Atkins/Right. Bailey/OK. Thank you. Lehman/OK, any other Agenda items? 9. AMENDING TITLE 3 "CITY FINANCES, TAXATION & FEES," CHAPTER 4 "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES" OF THE CITY CODE, TO DECREASE WATER SERVICE CHARGES AND FEES IN IOWA CITY, IOWA. Bailey/Item 9. Return check fees, $10 for water? That's seems pretty low, below market. Not to want to gauge people but I was wondering if we'd, if had changed that? Vanderhoef/Say that again. I'm not following. Bailey/It's on page 152. We have a $10 return check fee. That's really low. That's a bargain. Atkins/Yeah, it is. Champion/Most of them are $25 now. Bailey/Most of them are $20, $25. I don't think that's out of line. Elliott/Bad checks, you mean? Bailey/Yeah. Or bad (can't hear). Yeah, automatic PFTs. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 12 Champion/For whatever reason. Bailey/Right. Vanderhoef/There isn't any--- Lehman/Let's give them a bargain. Vanderhoef/Well, is there a state law that says something for us? Atkins/Yeah, it's not an unfair thing which you're suggesting to me. I don't know. I'd suggest to you why don't we just go ahead with the hearing. You can have your first consideration on the thing. I will check and give you some of the other options, and how they came up with that. Bailey/Is that what we do with parking? Is that across the board what we do as a City? $107 Atkins/As far as I know, it is, Regenia, but I want to check just to make sure. Elliott/It would be good to see what, how much, how large a problem that is. Atkins/Yeah. Bailey/Yeah. Elliott/Good. Good. Bailey/And that's really low. Atkins/But you're talking about the NSFs? Champion/Right. Bailey/Mm-hmm. Atkins/Not sufficient funds checks, OK. Bailey/Yep. Atkins/I'I1 find that out. Champion/Well, it's no bargain. Don't the banks also charge them so you really can get--- (several talk) Bailey/But what are our costs? I mean there have to be costs to us when depositing. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 13 Champion/No, it's not a big deal. Lehman/Well, when we get a bad check at the store, it doesn't cost you anything. Champion/Right. Lehman/You just redeposit it there. It's the inconveniences but it's--- Champion/Yeah. Lehman/But they get clipped on the other end. Any other Agenda items? O'Donnell/Nope. 5. £ (2) CONSIDER A RESOLUTION ADOPTING THE 2004 ECONOMIC DEVELOPMENT STRATEGY FOR THE CITY OF IOWA CITY. Vanderhoef/I had a question for Economic Development Committee, whether there were any changes made at the committee level on the plan that was presented to us first as a draft because I have to tell you I didn't reread the other one. Bailey/No. Lehman/We made no changes. Vanderhoef/You made no changes. O'Donnell/What is our reserve there now? Lehman/Well, I didn't check it again--I thought we had about $100,000 left in that fund--- Atkins/The CDBG reserve? Lehman/Yes. Atkins/For Economic Development? Lehman/Yes. Atkins/It's $107,000, something like that. Yeah. Lehman/And we're being allocated another $170,000 as of the 1st of July. Atkins/Yeah, we will be sending you a head's up because we were just notified by the feds that we were not spending the CDBG money at a sufficient rate. Yes, they want their monies This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 14 that are committed to projects to be spent. Champion/Oh, we'll find a way to spend it. Atkins/And no, it doesn't work that way either. (Laughter) Atkins/They're just giving us a head's up on the thing. O'Donnell/So, we'll have approximately $270,000, correct? Lehman/Right. Atkins/Yeah. Champion/Well, we can always give it to the rain forest. O'Donnell/Connie, you need to move on. Lehman/That would just be a drop in a--- Elliott/In a forest. Bailey/In the forest. DOMESTIC VIOLENCE INTERVENTION PROGRAM PRESENTATION Lehman/All right. Let's do Domestic Violence Intervention Program presentation. Who's here to do that for us? Atkins/That's Kristi Doser. Champion/Good. Lehman/Sorry. I got a note--- Atkins/As Kristi is making her way up there, you'll recall we talked about bringing in human service agencies on a periodic basis. Christy got chosen first. Lehman/Kristi, I apologize, I was given a note right here that tells me that you're the one that's going to do it. I just didn't read it. Doser/See there, you know, I have days like that. That's not a problem. Lehman/I have weeks like that. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 15 (Laughter) Doser/Thank you very much for inviting me this evening. I'm very pleased to be there. Can you ali hear me just fine? Wilburn/Yeah, I was just going to say, I'm going to sit at the table and listen to your presentation. If the Council decides to ask you funding type questions, I'm going to back away from the table. Doser/OK. All right. I just wanted to take a few minutes to tell you a little bit about our program and leave as much time as possible for any questions that you may have. The Domestic Violence Intervention Program is a crisis-intervention service here in the Iowa City area. We actually serve five counties, Johnson being our primary location. We also serve Iowa, Cedar, Jones, and Washington counties. And in the span of a year we're going to see about 1,200--between 1,000 and 1,200 women, children and men in our services. In terms of crisis-intervention services, we have what's really typical that people think of as a hotline and a 24-hour safe shelter. On our hotline we may reach as many as 20,000 to 25,000 crisis lines, and that keeps us very, very busy. Also, in our shelter we'll serve about 400 women and children. I try and help people understand what shelter is like because it's a very unique environment. If you can imagine your own home, if you have a throe-bedroom house or a four-bedroom, try to imagine a family of five living in each bedroom and you'll have a good sense of what it's like. More needs are always fun if you have more than one bathroom, things will go a little smoother. If you--one of the things to remember about the shelter is that half of the people living there are kids, and so one of the jokes we always have at the shelter is that we never have the right kind of cereal and the kids always let us know. Coffee is a hot commodity. Milk flows like water. And all those little necessities we see we need at great speed. If it comes in your house, it comes in ours too. So the shelter itself is a pretty unique environment. You do have a whole group of people. On an average night, we have 35 women and children in our shelter, and that for us is full. And we stay full almost year-round. If you look at one of the papers that I handed out to your--or that I should say Steve handed out in his kindness and generosity--the sheet that has a quote from the State Capitol at the top of it. And one of the things you'll notice under the third bulleted item is that we turned away 269 ~vomen and children from our shelter last year. And I will tell you that is probably some of the most difficult work that we do because we do stay full year-round. Our shelter is almost always at capacity and so we are constantly assessing danger level and assessing how we can help somebody reach other resources. I will say that when we are full, if somebody is in immediate danger, they get in no matter what, no matter how full we are. Champion/In spite of what? Doser/I'm sorry? You didn't catch that? If we are at capacity, and somebody's in immediate danger, they get in no matter what. Champion/OK. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 16 Doser/We will not turn somebody away who's in immediate danger. But typically if somebody's not in immediate danger and they're planning for leaving that relationship or they're planning or have another resource that they can go to for a short time before coming into shelter, we'll help them get there. Those are our two primary crisis services, the hotline and the shelter itself. But we do serve between 600 and 800 other individuals in the community who do not need the shelter as a main service but may need advocacy services. We work in collaboration with a whole host of community agencies, but primarily we have an actual team practice that we work with the County Attorney's office and with the Iowa City Police Department in order to help improve prosecution and conviction rates in the community. We work with detectives when they are going out on follow-up investigations of domestic abuse assault cases and we assist victims as they are meandering or working through or trying to navigate through the criminal justice system. It's not an easy system to get through and so we're there to help individuals with that. We also work very closely with the Department of Human Services. We consult with them on a monthly basis on cases that are related to domestic abuse, and in general, collaborate, as I said earlier, with just a whole host of agencies. We're part of the Johnson County Coalition Against Domestic Violence which meets monthly to work on community awareness and just how the community responds to domestic violence as a whole. Some of you may remember two years ago we had a campaign of men signing onto a petition of ending violence against women. Mayor Lehman was one of the individuals who signed onto it. It was men fighting violence against women. Our other services, in addition to the advocacy and the hotline and the 24-hour safe shelter that I talked about, are our counseling and support group services and our youth services. We work with adults and youth around the issues and impact of domestic violence, helping somebody look at what they're facing, look at what their options are, and we give them as much infoImation and support so that when they're trying to make choices, those choices are informed and that they have as many resources as possible available to them. I think when somebody's talking with us about domestic violence and they're trying to figure out what they're trying, you know, what's facing them and what it is that they can do, probably the biggest issue we deal with is why. How is it that somebody who professes to love me, to value, to honor, all of those words that we talk about in intimate relationships, how is it that somebody professes all those things can try to control every aspect of my life and use violence to get what they want? And how painful that is and how much damage that causes. When you are talking about violence in general, we all know that violent crime has an impact and that it hurts the individual in some very profound ways; it also hurts our community. When you're talking about violence by an intimate partner you're talking about at the very, very space you're supposed to have the most safety and the most trust. And so it is difficult and it is painful, and the issues that you face and the decisions that you face are incredibly difficult and life-altering. And so in offering the services that we do, we try and be a resource and a support and we try to make accessible within the community as many support networks as possible. So, with that said, what kinds of questions do you folks have about our program? Champion/I have a couple. In your estimation, how much domestic violence is related to alcohol and drugs? Is that a major factor like it is in crime? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 17 Dosed That's an excellent question. Actually, we've been pan of a study that's been done through the University of Northern Iowa for the last five years; it's an integrated services project, and the professor who's doing it is William Downs. He's the head of the Social Work Department with the University of Northern Iowa. And what he has found is that as much as 85 percent of victims of domestic violence and women seeking substance abuse services are connected; that those services are connected in some way, that either--and I think it was actually as high as 90 percent of individuals who were seeking substance abuse services were victims of either domestic violence or sexual assault. And then like I said before about 75 percent of victims seeking domestic violence services, substance abuse in some way impacted the crime being committed against them. Whether it was trying to self-medicate, get through, deal with the pain, or whether their partner was using. Champion/Right. Dosed So that's a huge issue. At this time we have joint services with MECCA. We provide two support groups in collaboration with MECCA. We do consultation back and forth between the two agencies, work very closely with them; it's really important. Champion/The other question I have I'm sure isn't very common, but what about domestic violence that involves males being the violated? Dosed Mm-hmm. Champion/How do you deal with that? You do deal with it? Dosed Yeah, absolutely, we do. There's, I think, one of the ways I would answer it is first I'll start out with violence in general. One of the things we know about violence is that it predominantly is committed by men, and that's just violence period. In terms of domestic violence, the numbers for perpetrators for men, men being perpetrators, is higher. About 98 percent of the perpetrators of domestic violence are men, and about 95 percent of the victims are women. Now what that means for us is that we know that domestic violence is perpetrated by men against women. We also know though because of what we know about same-sex violence is that domestic violence is perpetrated at the same level in gay and lesbian relationships as it is in heterosexual relationships: about 35 percent of all intimate relationships endure domestic violence. Absolutely, we also know that women can perpetrate against men. The actual power-control wheel which is the theory that we work off of--it doesn't imply gender in the sense that one person, that it's always going to be men. But predominantly because of the society, the way we're set up, and how violence is committed in general, absolutely men are committing this crime more often. When men are victims, they absolutely get all of the same services. The only exception to that is that we have to find safe shelter for them at another location because our shelter is for women and children. And so we have hotels in the area that have given us resources. We also work with Shelter House and also with the shelters in the Cedar Rapids area. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 18 Elliott/I have a--the first question Connie asked had to do with alcohol, and I gathered you lumped alcohol in as one of multiple drugs. Doser/Yes, I did. Elliott/OK. Doser/Mm-hmm. Elliott/Fine. My question is what's the average length of stay? Doser/The average length of stay has actually been going up for us. It was 40 last year and we're up to 45 at this point. Elliott/Forty-five? Doser/Forty-five days. Elliott/Days. Doser/Yes. And that number, I'm going to be honest about that, it is an average. Typically, what is true for most of the women and kids coming into shelter is they're either coming in for a couple of days of respite, just to get through a really rough time period, or they're coming in because they're starting over and they're trying to gather all the resources that they need. So it really is kind of, and it really is the halfway point, because 90 days is our state limit at this point. Elliott/When you say "starting over," you mean returning to the same relationship? Doser/Leaving the relationship. Elliott/Oh. Doser/Wanting to start in a new location. Elliott/How do students get to school? Doser/That's a great question. We have a really wonderful relationship with the school system. Elliott/OK. Doser/Depending on how safe it is for kids to go to their own school of origin, we have a bus that does that for them. But we also have a relationship with one of the schools in town where we can have kids go safely when that needs to happen also. Elliott/And one more quick one, when you say you go out, follow up for investigations, are This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 19 those volunteers that go out or do you have paid staff that go out? Doser/Primarily it's paid staff for the specific piece of it, but volunteers really participate in pretty much every aspect of our work. The only reason they don't participate in that is that's set up by an appointment and it's easier to do that with a paid staff person. But, for example, volunteers do no-contact orders for us. They help us with the crisis line. Last year we had a little over 4,000 hours in volunteer time, and we really, with the amount of money that we've lost over the last three to five years, we couldn't survive without volunteers right now. We have about, oh, don't quote me on this one, approximately, I think it's about 15 full-time equivalent right now, and we provide about 15,000 services: 25,000 phone calls, you know, we treat a thousand to 1,200 people. I mean, it's not a math, let's figure out the--you'd have some really crispy staff if there was (can't hear). So volunteers really are critical to us. Vanderhoef/Tell me your ongoing financial support, be it federal, state, anything. Doser/We have a fairly broad base financial support. We're really working to improve our financial support from individuals. But we do receive funding from federal and state grants. There's federal funding through the Victim of Crime Act and also through the Violence Against Women Act. And then we also receive monies through the state, but it's not actually through the state budget. I don't know how many of you are aware of this, but t~vo years ago the Iowa Legislature zeroed out the budget for domestic violence and sexual assault. And so the Attorney General's office did go ahead and at that point take money from the reserve funds for the Crime Victim Reparations Fund to support shelters. We actually had three programs that closed when the state zeroed out the budget, that line item in the budget. We've been working for the last two years to get that put back in. It looks like we may be successful, at least getting it in the budget. It looks like for about $5,000. At its largest it was $1.92 million for all of the shelters across the state. Vanderhoef/How many are we talking about? Doser/There's 32 programs in the state of Iowa. Vanderhoef/So what percent of your annual funds come from either a state grant, a federal grant? Doser/Right now about half of our funds come through state and federal and then we have United Way and obviously the City and County and Coralville definitely contribute. We have a small amount of money coming through Washington County, through the Decap Program and through the Washington County--there's a coalition in that area that's very, very active. And then we also do quite a bit of personal fund-raising through our direct mail campaigns, which are very successful. We range between $30,000 and $40,000 a year just in our direct ask, which for our, comparatively to other domestic violence programs, it's just unheard of; we're very successful there. We are also in the process of developing and we've just incorporated the Domestic Violence Intervention Program Foundation, and that's just gotten off the ground. We've barely had a few meetings, so, This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 20 and we're just getting that going. Vanderhoef/OK. So what is the size of your annual budget? Doser/Just a little under $600,000. Bailey/How has the availability of affordable housing impacted your stay length? Doser/Mm-hmm. That has been a huge impact. We've gone from two years ago our--and this is an important piece of information from the sense that it's such a dramatic jump--two years ago, possibly three, I don't know ifI have this exact. But we were at 26 days with the average length of stay, and we jumped to 40 in one year. We stayed at 40 for a year, and now this year we're at 45 already in the first six months. And that has everything to do with affordable housing. That is the primary issue that keeps women from being able to move on. They identify all the time, we get close to their 90-day stay limit and they're like, you know, where are we going to go? And so we have to do a lot of brainstorming, a lot of work around family, if there's any supports in the area can they go to another shelter for a short time period? Can they come--we just do a lot of brainstorming with people. But affordable housing is the issue that keeps people from moving on typically. Elliott/By affordable housing, you mean the lack of housing that's available to them? Doser/Exactly. Lehman/Do you find that some of your clients end up having to leave the city and go elsewhere because of affordable housing? Doser/That absolutely is true. I think there's several things that actually contribute to that. But that is certainly one of the issues that contributes to it. Another issue is safety. It's not uncommon and one of the things that many people don't know about domestic violence is that stalking is a crime that's very, very closely related to domestic violence. That 76 percent of all stalkers are actually former intimate partners or current intimate partners, and on average they stalk for 21 months. So, I want you to try and picture what it takes to be safe from the person who knows everything about you for the next 21 months. Because it's not uncommon for women to go from our shelter to another shelter simply because their partner finds out where they're at. Whether it be through a friend who slipped, a family member who doesn't have an understanding or appreciation of all that's happening. They just happen to figure it out from the mail, whatever. They're pretty savvy. Bailey/OK. You're going to have to correct me if I sound like a fund-raiser. Doser/OK. Bailey/Talk to me a little bit about your endowment and what you intend to do with that and then how you see that impacting your fund-raising for annual. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 21 Doser/That's something that I'm going to be honest, we're really just in the exploration of it. We're just getting going. We have had two gifts to us through the passing of individuals that is going to be the initial support of this foundation. It's approximately $15,000, and we have a goal of raising a million to $2 million. Don't hold me to that one--we're working on it. It's one of those that we're just starting to negotiate and in doing this we are coming up on our 25th anniversary. We're very excited about that and we're going to couple a lot of the work that we're doing around the foundation in celebration of the 25th anniversary, and really helping people understand that in order to have a safe place for victims, we have to find another way to support it. We cannot look to rely on federal and state grants in the future. It's not something that is stable enough, and our services have gotten to the point where the expectations of the community are very high and rightfully so. On the collaboration that we've built and the work that we've done in the community to support victims has grown in some really wonderful ways and then to have some of the losses that we've endured over the last three years have really made it very crystal clear to us that we have to have an alternative for supporting our services. And so the goal of the foundation is to establish a supportive resource, not by any means to subsidize all of the funding but to move towards more education and a resource that supports the shelter. Did I answer that enough for you? I feel like I'm very early on so I'm being a little cautious. Bailey/OK. Elliott/What--do you have any ballpark figure as to about the average length of time that these victims have been residents of the I think the five counties? Doser/Mm-hmm. Elliott/Yeah. Do you have any idea? Are most of them longtime residents or are most of them relatively new to the area? Doser/I don't know that that's something that we specifically looked at. My gut instinct is that most of them are from the area. We have literally it's one of two types: we've either got people from the area or we've got somebody who's literally having to do what we call shelter hopping, because of that danger dynamic. Elliott/Mm-hmm. Doser/And I would not call that a high percentage of our clients. I would say the majority are from the area. Bailey/How are you defining capacity now? I know at one time that was dramatically affected by staffing. Is that still the situation or--OK, so talk a little about that because I know the shelter has room for how many and how does staff affect that? Doser/We had at one time room for 60. We don't have that many, we literally don't have that This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 22 many beds--so that's one issue. Essentially, resources determine what we can do. I'll give you an example. We are in the process right now of renovating some of our building. We've been in it now for about ten years and we're having some difficulties with the furnace and heating. So we had to go down to 30 because two of our bedrooms we couldn't even heat. So that's just an example of how resources can affect, literally physically affect how we shelter people. In terms of resources, as we lose funds, what we've been trying, what we've really been striving for is to not drop what types of services we're doing but maybe changing how we're providing those services. So, for example, some of what we've been doing is more support groups rather than one-on-one counseling, those types of resources. I think that in terms of the building itself, when we have more staff and we have more support, it's a safety factor. If you've got 50 people in shelter and you only have one staff person to provide support, that's a safety issue. For example, right now in shelter we have 27 kids. Of the 35 people staying in shelter, 27 are kids, and the majority of them are between the ages of 7 and 15. And so we've got a lot of dynamics going on right now in shelter. That shouldn't surprise anybody, but having one staff person there by themselves is not effective and not safe so we have to always have that support whether it be a volunteer or when we have more paid staff we can increase it. Bailey/What's optimal staffing? Doser/Optimal staffing--two per shift, 24 hours. That'd be optimal. Bailey/So, how many FTEs do you have right now? Doser/About 15. Bailey/So you would have to increase that to---? Doser/Mm, I'd say probably, when we were staffed at two apiece, we were at 22 full-time. And some part-time. Bailey/And what would that look like for the budget? Doser/Mmm. Bailey/You're at $600,000 now. Doseff I think we'd have to go back up to $720,000 or $740,000. Bailey/OK. Doser/$146,000 is what we've lost over the last three years. Champion/If someone is looking for--because I don't quite understand all the dynamics--I understand domestic violence against women. But is this also a place that women can This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 23 take children who are being abused in their house? I mean, I know it's a whole different dynamic. Doser/Yeah. Not specifically. In other words, if there's no domestic violence going on and child abuse is the primary issue, we probably wouldn't be the shelter for them. Champion/OK. Doser/But if both issues are going on, we definitely would be. It doesn't mean that we wouldn't work with that individual, but we probably would hook them up with the Department of Human Services or Community Mental Health. That's where we would make our referrals and work with them in relation to those organizations. Lehman/In other words, you wouldn't take the child without the parent? Doser/Right. Champion/No, I was thinking the parent would go. Doser/Right. If there were circumstances where the child is being abused and the parent staying at home was also in danger, hadn't been abused at that point but there was an escalation in that situation, that would certainly be something we would look at. O'Donnell/Do the people here continue to work and provide daycare and so forth? Doser/We're not able to provide daycare, but we do support women. Many times they're just helping each other. That's probably one of the most amazing things that I get to witness at work is just watching how the women help each other and what they'll say to each other. It's always, it's just amazing. But pretty much the way we approach the shelter is that we're there as a safety resource and they're going to define how best to use that resource. We obviously have safety protocols in place, there's no question about that. But in terms of whether or not it's safe for her to continue working, she's going to have to determine that because that's going to be a resource that may help her be independent. She may need that. So, kids going to school, that's another issue. There, it's a real important, it's really important for children to have some stability, and so we really want them to stay in their school of origin if that's at all possible. Sometimes it's not, but most of the time it is. We really try to keep people connected with their support network in the community, with the resources that have been helpful to them all along because it also sends a strong message from the community that you don't have to run and hide, that you deserve support and that we understand that this is a crime being committed against you. So it's important. Any other questions? Lehman/Other questions? Thank you so much. Doser/Well, thank you for allowing us to come. We appreciate it. If you have any questions, our number is all over everything that I gave you, so don't hesitate to give us a call. Thank This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 24 you. COUNCIL TIME Lehman/OK, folks, Council time. O'Donnell/We're faster than Karin Franklin. Lehman/I was going to say that's the quickest. MORMON TREK EXTENDED/AIRPORT MASTER PLAN Lehman/Mormon Trek. Mr. Atkins. Dilkes/I just have one quick comment. You've got an invitation here to the League of Women Voters Vision for Integrated for Countywide Dispatch and Fire Services. Just a reminder, Ernie, I guess you're on the panel. Just a reminder that if more than a quorum of you are there, you just need to do what Pat White calls the "tree stump" thing and just not engage with each other. Atkins/Tree stump thing? Lehman/Yeah. Dilkes/I think that's it. Tree stump or some inanimate object. Lehman/Let's, just to be perfectly clear, Eleanor, if we have more than a quorum there, then no one else on the Council may participate in any public discussion during the meeting. Dilkes/That's the best way. Lehman/OK. Thank you. Stephen? Atkins/All set. A couple documents I want to refer to during this presentation. One is the map with the ABCD in front of each of you. And the overheads that I'm using are those little stapled--that's just if you want to make some doodles--that's the same thing you're going to see up here for the audience. Doodles. Yeah. I was going to say "tweaks," but I knew that makes you crazy. (Laughter) O'Donnell/Only when Ernie says it. Atkins/OK. A few days ago--I don't recall specifically--but it's maybe 10 days to two weeks, we were made aware that the House had approved the transportation bill and in that transportation bill was an earmark of $5 million for Mormon Trek Extended project. We This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 25 had been lobbying, we, Emie, Jeff, you know, all the folks that are involved in these things, we had been lobbying the federal government for sometime and I believe the way we learned of the information was Emie got a call from Congressman Leach. You all get a copy of this; if you remember that, well, that bill discusses, that's where our money is. It's gone to a Conference Committee. The way we understand it, excuse me, is that there's a very good chance that these monies will be made available to us. That being the case, we needed to reexamine where we were with the Mormon Trek project, factor in what additional funding might mean. We had pending the issue of the runway, leaving it open, closing it, and it seemed to all sort of just fit together, which is why we're promptly bringing this to you. There are three major policies I'd like for you to think about as we go through this. One is our arterial transportation system of which Mormon Trek project is a significant component. Secondly is the economic development initiative. Very clearly when we were planning the Mormon Trek project, the land that would be open for development, and on this map you'll see this, and you'll see it on yours in color, that's the Dane Road sewer, the transportation system with the sanitary sewer system would open up significant acreage, approaching 400 acres for effective commercial industrial development. And then finally the impact of the airport and the master plan that was adopted in 1996. Now there are certain policy elements and elements, for lack of a better term, are sort of breaking down those major issues. And again, keeping in mind these three elements, and the fact that we may receive an additional $5 million in federal assistance, it appeared to us that we may have an opportunity. Our original plan is to take it all the way to Scott Boulevard. But the original plan and the funding was for Mormon Trek was to take it to 921. Well, with the potential for the funding, we are proposing that we would take it from 921 across the fiver and over to Gilbert Street. Elliott/Is 921 former 2187 Atkins/Yes. Elliott/OK. Atkins/Yes. We called, I call it Riverside Drive. And Riverside Drive, as you know, peels off and then comes back in here, if you were the mobile home--- Wilburn/OK. Atkins/Secondly, for this policy element is that we want to continue our effort to fulfill the Master Plan for the airport, and that includes closing one runway, and I'm going to call that--because I never can remember the numbers--excuse me, Ron, I know--that's North- South runway and there's the East-West. You'll see it on your map a little more carefully, but this one is to scale. That's where that runway would be located. We had an understanding--we, I think the City Council, the Airport Commission, members of staff-- that the North-South runway would not be closed until we had completed the East-West runway, that is adding the 800 additional feet. The thinking being that if this were to be closed now, if this runway were under reconstruction with the addition, we would only have one runway remaining. Trying to keep an overall goal of having at least two This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 26 operational runways. Now, in a moment, hopefully I'll tie this all together for you because all of this sort ofrans into each other. The third policy element is the creation of an Economic Development Policy with the roadway system and the sewer. We have continued to pursue that policy of creating development opportunities for commercial- industrial purposes. And then finally is to maximize all the available resources and for the purpose of this presentation, we would have $5 million in available resources. Now, before I explain it all, I want you to note that the City Council property owners, residents, DNR, Airport Commission, Federal Aviation Administration, Highway Administration, Congress, Congressional delegation, IDOT, Corps of Engineers, JCCOG, and the state legislature could change all of this. So keep in mind that there are other players who may have some say. Obviously, I'm having fun at their expense, but these are all the people that we've got to work with to make it a go. OK, I'd like for you to get out your map and then it would be the second page of the handout, which is the budget. Can you see that, Emie? Lehman/Yes, ! can, Steve, thank you. (Laughter) Vanderhoef/I can see it better on this. Lehman/I also see it on the table in front of me. Atkins/OK. TAPE 04-32, SIDE TWO Atkins/I'll try to walk you through fairly quickly. The elements of the overall project are the Dane Road sewer, a budget of $1.5; it is now under construction. You have budget, we have budget authority to proceed with that or we wouldn't be under construction. Financing was to come from sewer cash. The next two elements, A and B, brings us to about this point. OK? That's the project pretty much as we have known it. Highway 1 to Willow Creek is already under contract, and we are funding that from several sources. Part B is Willow Creek, taking it to 921. Now there are a couple parts to that. Them is paving and the construction of two culverts. That project we have budget authority. It has not been bid. It would be out to bid this summer for a letting sometime in the fall. This is where the airport policy comes in. We cannot build that road as long as that runway is there. And the runway cannot operate if we are in the midst anyway, as you understand, so we have to make a decision on how to get this project on its way to here, and we will be proposing in our conclusion that we build the culvert portion and we do not proceed with the paving at this time; that is, fight now. We will skip it. As you'll see in my summary, we will have a rather long cul de sac, but for timing purposes and the availability of money and the ability to keep the Airport Master Plan on track, we would Ieave this portion--and it's about, I've been promised by the engineers that they can build this way and they'll run into each other. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 27 Champion/Well, there's a tunnel from London to Paris. (Laughter) Atkins/The engineers, they. use the same, they told me, they said if they can from London to Paris under, we can handle this. Wilburn/So, it's the actual paving that would cause the--- Atkins/What happens, and the engineers wave at me, this is the problem--the road is here and the runway's here. So that's got to be trinuned down. You cannot operate the runway with the road placement. You can build the culverts, but we cannot pave the road and do some of the dirt work. Wilburn/Right. Lehman/Well, the culverts then are not directly at the end of the runway either. They're off to the side. Atkins/There's two culverts--the large one--well, you can see them marked on your map. Let me kind of get, if I can just kind of get through all these pieces and we'll go back to that. Now, items C, D, and E have not been bid. In fact, they've only done the preliminary engineering work. We do not have any budget authority, and the cost of those projects-- that's to take it on over to Gilbert--is $6,260,000. Champion/That includes the bridge across the river? Atkins/Yes, it does. Champion/Wow. Lehman/Three and a half million. Atkins/The bridge is the biggest ticket item in there. Now, and it is purely coincidental, if we were to receive the federal money and be able to provide the match, if you authorize it, there's only $10,000 difference. There is a little luck. Now, of course, these have not been bid. These are current numbers. The longer you wait, we have to pursue, consider inflationary aspects of the thing. And then the final piece is the runway and that's $2.8 million. The biggest portion of that runway extension is moving a lot of dirt. $2.8 million, yes. Champion/The bridge is only--- Lehman/ Three and a half. Atkins/Mm-hmm. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 28 O'Donnell/How much of that is (can't hear) Atkins/Well, now I'm going to get you there. And then as you read across for the runway, we learned--in fact, just recently Ron was able to follow up on this--that's a 95-5 funding now. It used to be 90-10. So our match is somewhat inconsequential almost to the overall. The problem with this one is timing. That the monies for the airport runway are staged over a number of years. And if we're going to stick with that policy until we finish that, he can't do that. Elliott/You're going to get into the timeframe on that? Atkins/Going to get into it, yes. We're going to give you a best guess timeframe, Bob, OK? So, bottom line is we would propose that we can take this project all the way to Gilbert Street, girls' softball right there. That what we would do in taking it all the way over them is that we would bring it so far within limits that allows this runway to remain operational, sort of a hiccup, jump over it, move on with the rest of this. In the meantime, we will continue to as aggressively pursue that, that extension, to get that done as soon as we possibly can. We wouldn't expect any money until as early as maybe next year at the earliest. Can I have a nod, Ron? Knoche/To start on that project? Atkins/Yeah. Knoche/Hopefully, first phase yet this year. Atkins/We will be able to do some of the earthwork yet this year, but we're still talking about staging it over a couple of years. And Ron is nodding his head yes on that. As far as financing, we believe, and if you'll look at the reconciliation column, that if we have good bids on that portion, Dane Road A and B, we should be approximately $360,000 to the good from our estimates and the financing that we have in place. If we were to receive the federal earmark of $5 million and that $5 million means that 80 percent of the cost of the project, we would have a $1.25 million match, that we would need an additional $10,000 to help cover the costs of the item projects C, D, E, and F. And that the airport runway would be a 95-5, requiring $143,000 local match. If you go to the reconciliation, we would propose, as we talked about during the budget, our road use tax position, we would pledge those monies, earmark it internally in effect. Bottom line it totals out to $42.8 for $18 million of financing, we'll call that balanced. Before I go on to the things to do and some of the consequences, is there any questions? Lehman/Yes. Vanderhoef/One quick one. Atkins/Yeah. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 29 Vanderhoef/The unpaved section them--- Atkins/By the end of the runway? Vanderhoef/Uh-huh. Atkins/OK. Vanderhoef/I take it that the cost for paving that is not in this picture or is it? Atkins/It will be financed. It's in the financing. Vanderhoef/It is in the financing. Atkins/It's not in--it is in the financing, yes. Vanderhoef/OK. That was what I wasn't sure. Atkins/The 1950 feet I believe that is, yeah. Vanderhoef/OK. Atkins/A and B runs you to about there. Lehman/Then, Steve, if--- Atkins/Yeah. Lehman/We're hoping within the next two fiscal years to see the extension of that runway completed--- Atkins/Up here. Lehman/...is that kind of what I'm hearing? Atkins/Two fiscal years, maybe three. Ron's saying maybe three. Lehman/All right. I mean, I, OK, I don't mind, as long--- Atkins/Just so you know because you may have to revisit this. Lehman/What I'm saying is that we're investing a lot of money. This is a very, I think a very, very important project. But I think there has to be basically, I hate this term, but kind of a drop-dead date as to when we pour concrete. If something happens to the FAA and they don't fund that runway extension for ten years, we can't be sitting there with road with This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 30 300 yards of dirt. Atkins/Well, you've got almost a mile of road right now. You would have a mile of road. And I don't, I mean it seriously, but we believe and I talked with Joe Razel about that, we can still market this property, if there's a clear-cut, I mean, the businesses and industries are going to look at this property and want to make sure they can get out here, get out there, and get out there. For the time-being that's going to be their only exit point. But we believe that we can still--that this still has value and can be marketed and shouldn't be (can't hear) Lehman/I don't question that. But is there a way of entering into an agreement with the FAA that says as of 2006, this road will be paved? Atkins/Yeah. Vanderhoef/And the runway closed. Lehman/Right. Atkins/On our things to do, we do need to contact them to get a runway schedule. If they maintain what they continue to maintain, then within a period of time, we'll have to come back here and revisit that issue with you. I'm saying for the time-being we can go to work and get this under way and just set that aside for the time-being. Champion/This project is a major project so I mean this isn't going to happen overnight, I mean. Atkins/No. Champion/No, it's not going to happen overnight. Lehman/Three-four years. Atkins/No, Eruie. Vanderhoef/The timeline from 921 to Gilbert Street? Atkins/921 to Gilbert Street. Vanderhoef/Mm-hmm. Champion/It's three years. Atkins/Everything goes well, what do you think, guys? 921 to Gilbert and everything goes well from tonight on? Two years? Two? Three? The bridge is the tough piece of the thing. Bailey/What is the worst case? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 31 Atkins/Worst case scenario, this whole thing goes away, we roll the drawings up and put it on the shelf because we didn't get the earmark. Champion/If we get the money and we start this major project and the bridge is done, and the FAA has started to finance that airport, I mean, there is no way that I can visualize a $5 million--a $15 million--what's the total cost? Atkins/$18 million. Champion/$18 million road that goes nowhere, I'm sorry. Atkins/Yeah. Champion/What's the debt in it? Two different places? Atkins/Well-- Champion/ I mean, if we have enough, if we are getting some assurance on the FAA, I mean, if this road is under way, it's probably going to be at least two years anyway. Atkins/! would think, you know, it'd take a year to build it. Champion/Then I think we could get that airport thing finished even if we have to finance it ourselves and get paid back. You can't have a road that doesn't go anywhere. That's crazy. Atkins/Well--- Vanderhoef/Well, we do that in the airport anyway. Atkins/But remember, folks, if we can build this, you have access from here. Vanderhoef/Yeah. Lehman/That helps. Atkins/You've got it here. This is a bump, excuse me, this is really a bump in the road. If you make it--- Champion/ Yeah, and haven't we in the past. financed those runways upfront with our money and were reimbursed by the FAA? Atkins/No, we haven't. Lehman/I don't think so. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 32 Atkins/No, generally, we haven't. And we're going to be--we're not going to be sucking wind, but things are going to be a little snug for awhile because you're going to earmark over a million dollars of your road use tax in anticipation of getting some monies. That means it's set aside and you're not going to be in a position to use it for something else. Remember, this portion of it is already financed. This was the issue--it was when all of a sudden this issue, yeah, that's important but wait a minute, we now have a chance to really do something much bigger. Lehman/When do we find out about this five million bucks? What's our best guess? Atkins/Well, where's that Congress list guy up there? Lehman/We turned the page. We're on a new, we just turned a new leaf. Atkins/They're, you know, I understand they're in a Conference Committee. Their budget is--- Lehman/ Six months? Atkins/Oh, Ernie, I would hope it wouldn't be that long. I would hope you know sometime this summer. Lehman/Well, I guess what I'm saying is that if the $5 million does not materialize--- Atkins/Yeah. Lehman/...we're out nothing more than planning for this project which at some point is going to be built anyway. Atkins/Well, don't say nothing more than planning because we can do a lot of engineering work to get this thing designed. I mean, we can lay it out for you. But I'm suggesting in the budget that I've given you built it. It's more than just planning. You know, I mean, there's a planning component. We have to, you know, get rights-of-way and land and all those sorts of things. Vanderhoef/That's certainly fits. Atkins/But the federal government wants a bang for their buck, and they're going to say oh, and by the way we are going to be proposing to you that at this point Mormon Trek Extended stops and this becomes McCallister Boulevard or something such as that. McCallister home is there. There is McCallister in Sandhill. The logical break is at a major intersection to change the name. Mormon Trek is mostly a north-south street. This is all east-west. Lehman/How about McCallister Trek? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 33 Vanderhoef/Will that continue then all the way across the east-west arterial? Atkins/It would be. Vanderhoef/Thank you. Champion/Well, I think--- Lehman/We can always change it later. Atkins/Remember Captain Irish? Vanderhoef/Yes, I do remember Captain Irish. Lehman/We certainly do. Atkins/We fixed him. Sorry, Captain, didn't mean to--- Vanderhoef/Do we want Captain down here? Lehman/No, we'll just--- Atkins/But anyway things to do, we need to design the road, design the bridge, start the land acquisition. There are studies that have to be done because of environmental impact. We need to contact the FAA and work on that piece of it as much as we can. Internally, we would earmark, set aside a million dollar reserve from our road use tax funds. That does not wipe that out. Remember during the budget I said we have some flexibility. Now I'm glad we have that flexibility because we can make this decision. And then we have to monitor the progress and Con---did you ever notice monitor the progress and Congress? I never noticed that. (Laughter) Atkins/Sorry about that. OK, I'll be serious. Vanderhoef/I didn't notice it either. Atkins/OK. There are some consequences. Now we may not get reimbursed. We've all been through land acquisitions and you know the huffing and puffing that goes on and we, fortunately, we have a very good land acquisitioner attorney--there's a good word for Mitch, a land acquisitioner? OK. The road use tax, if you do earmark it, it denies its use for other projects. And for the time-being, we're going to have a rather long cul de sac. Elliott/The key is that the federal money will be important but if it doesn't happen, it will still happen with great difficulty. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 34 Atkins/Yeah. If the federal money does not happen, Bob, we stop there. And then you have to decide what to do with that runway because you've got to have a completed road to make it effective economically, let alone from a transportation component. Vanderhoef/Is there a possibility to put in for REAP grants. With the crossing there on both sides of the river, we've got a lot of lowland that personally I'm not interested in ever having it developed. I'm not sure exactly where the flood plain comes across them, but if we're doing land acquisition for a road, I think we ought to be looking also at any kind of acquisition of lowlands. Atkins/It's fine with us and I don't think there's any doubt that, you know, the staff they'll nose around and try to find whatever grants are available to us. Champion/Yeah, where does that road come in in connection to Water Works thing? Atkins/What road? Champion/I mean the water thing out there. Atkins/The water thing? Champion/That quarry. Vanderhoeff Between the--- Atkins/Oh, that's right, the sand quarries, right down here. Here's the public works building is right in there. Just south of that. Vanderhoef/So it's right where the new development is going in, (can't hear) development. Lehman/You can drive off the road and launch your boat. Atkins/Yeah. Lehman/Or launch your car. Your jet ski. Champion/Well, it sounds like--- Atkins/Well, what do you think? Lehman/I think it's exciting. Champion/I think it sounds gmat. Vanderhoef/Absolutely. It meets what I've read in the Economic Development Plan for the next few years, that infrastructure is the highest priority and I truly agree with that. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 35 Atkins/Well, this will be done July--the sewer, guys, should be done in July? That will hook into that major interceptor that--remember Willow Creek, you built six to eight years ago-- well, this hooks into that, that opens that land, that takes care of that. Champion/(can't hear) traffic on Highway 6. Lehman/Well, it's just one way. Vanderhoef/It has so many pluses that--- Atkins/When this closes, there's 17 acres there that's also available. That will take a lot of fill, but it can really be a good spot for a major-I think, you know, all communities of some size should preserve somewhere, you know, that extraordinarily large tract and that's in public ownership. You could begin the fill process over couple of, you know, years. Great access, of course. Lehman/Did you say the extension of that runway involves a great deal of earth moving? Atkins/Yes. About half of it. Lehman/Where's that dirt going? Atkins/Where's the dirt going, Rick or Ron? Knoche/It's coming in. Lehman/We have to haul it in? Atkins/I guess we've got to haul it in. Knoche/There's some where that--- Atkins/Why don't you come up here? Lehman/Microphone. Atkins/Yeah. Knoche/Where they're extending the runway to, there's a hill that has to come down so a lot of the dirt work would come from there. So just moving it from the hillside down to the lowland. Lehman/So we're not going to have a lot of extra--- Atkins/Where does the dirt go for here? Where does that come from? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 36 Knoche/That dirt is already there. Atkins/That's just moving it around. Knoche/Yeah, there's piles to the east and the west of the runway. Atkins/That's what I thought, OK. Knoche/So that dirt's there. It just needs to be moved into place. Atkins/Yeah. This requires a lot of fill though, if I recall. Knoche/Mm-hmm. Lehman/And that comes from somewhere else. Atkins/That will have to come from somewhere else, yeah. Lehman/OK. Elliott/The plan is this will be a straight four-lane as Mormon Trek? No median? Knoche/I believe it's a three-lane cross section is what we have built. Atkins/And that's the same as Scott Boulevard, correct? Knoche/Yes. Atkins/OK. Three-lane cross section same as Scott Boulevard. Champion/Well, hope we get the five million. Atkins/Mm-hmm. Elliott/Oh, boy. Atkins/Well. We will use this--if we're going to use it, we will use this as sort of our working budget, and a lot of it will depend on this bid if we can get some really good numbers there, that improves that number. If that improves that number, that improves that one. It gives you more flexibility. So, we're hoping for really good bids on that first A and B portion of it. Then--- Vanderhoef/How soon--- Atkins/...we will be doing contracts for the rest of this. Excuse me, Dee, I didn't hear you. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 37 Vanderhoef/How soon can we do bids on A and B? Atkins/A is already bid. That's under construction. Vanderhoef/Yeah. Atkins/B we would bid this summer for fall letting. Knoche/Fall. It'd probably be November before we'd be able to put something together. And that would be for the culvert work. Atkins/The big issues on this B is culvert. Vanderhoef/Yeah. Atkins/The paving we've got to set aside anyway. Vanderhoef/Yeah. Atkins/It's budgeted but it has to be set aside. That one culvert's $2 million. And I understand it's rather large. Knoche/Mm-hmm. Atkins/Yes. Lehman/It'd better be for $2 million. (Laughter) Champion/Is a culvert really just a flat bridge that, I mean--- Atkins/Is a culvert a flat bridge? Lehman/It's a box. Champion/Yeah, I mean, but it's really the ground--it doesn't have like legs--- (Laughter) Atkins/No, come on, Connie, we want you to explain it to us. Lehman/If it's long enough it'll have a pair of legs. Atkins/Do you mean it goes like from one pile of dirt to another pile of dirt and it looks--- This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 38 Champion/Yeah. Atkins/That's a culvert. Champion/Thank you. Atkins/There are no legs. Lehman/With or without legs. OK. Atkins/If you folks are OK, we're going to proceed. Vanderhoef/Go for it. Bailey/Build it. O'Donnell/I think it's great. Lehman/Oh, we've been asked to take a short break. (BREA~) SENIOR CENTER FUND Lehman/Senior Center fund. Who is going to be addressing this? We had some questions? Vanderhoef/Mm-btam. Lehman/That we're about to have answered? Honohan/Well, I'm going to try. I did bring Linda and Sarah Maier from the Commission and Mike Stoffreagan to answer questions and to correct any mistakes that I make. A little bit of history on this. When we did the accreditation to get our national accreditation, one of the things that was discussed was establishing a foundation for the Senior Center. We didn't get around to doing too much with it, but when we came up with this financial problem, the budgetary problems, as you recall, we held several public heatings when we established the membership fee. And one of the things that we were encouraged to do at that time was to get into a foundation of some kind, establish a foundation. At that time we were talking similar to maybe the library's or the school district's foundations. When I did some checking on that, I was advised that the better way to go was the Community Foundation. So, we started looking into that and we had, the Commission studied it, and decided that we would invest about $25,000 in the Community Foundation. Well, when we passed this through the legal department they correctly informed us that the City funds have restrictions as to what we can invest in, and they have to be low-return investments that are very secure. And that isn't quite what we had in mind for the This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 39 foundation that we wanted to get into. So, I've never been known to be shy when I'm pursuing things for the Senior Center. So I came up with this idea that we establish a charitable organization, a charitable corporation and that we transfer funds to that charitable corporation, which is I assume and I believe the legal department has OK'ed, is a legal device, and think of it as tax-avoidance, not tax evasion. It's perfectly legal what we're doing. Then after the new corporation is formed and has the monies transferred from the Gift Fund to the new corporation, then the new corporation can invest it in the Community Foundation here in Johnson County. This is something that we worked on at great length. I started with the articles and bylaws, and the Commission has been reviewing this procedure. We've made a lot of amendments, they corrected all my typographical errors, they corrected all of my mistakes and changed the name to what we have now, what you have before you, and the Commission has approved this. The one thing that we need from the Council is a change in the resolution that will authorize--the current resolution does not authorize us to use Gift Fund money by way of an investment. And this is basically what we're doing here. So, we need the Council to pass a resolution that has been drafted and I think you have copies of it authorizing us to do that. And with that, I'm open for any questions and then if you'd like, Mike is here and he could discuss the foundation with you and give you an idea of what that entails and what our role in the foundation will be. Elliott/Jay, at least superficially, this would appear to operate the same as the UI Foundation does for the University? Honohan/That's correct. Elliott/OK. Lehman/All right, Regenia, you had some concerns about the bylaws and the way it was written. Vanderhoef/Well, yeah. Bailey/Go ahead, Dee. Vanderhoef/So, the Gift Fund goes into the new corporation. Honohan/That's correct. Vanderhoef/And then you're going to only transfer part of it? Honohan/No. Vanderhoef/You're going to transfer all of it to the foundation? Honohan/All of it to the foundation. Vanderhoef/All of it to the foundation. OK. And then the corporation goes away? This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 40 Honohan/No. The corporation would remain. There's two reasons it would remain. The first is when we make our application to the federal government to the IRS, it takes them a great deal of time to OK it. OK. Vanderhoef/To OK which? Honohan/To approve our tax-exempt status. Vanderhoef/OK. Honohan/The second thing is I believe and the Commission believes that we should keep it open just in case there are other things that we might want to use this corporation for. And I can't, right now I can't tell you what those might be, but I like to keep things flexible, and so did the Commission. Vanderhoef/But then is there any reason why I couldn't just make a direct contribution to the foundation for the Senior Center use? Honohan/That is exactly what we are going to encourage people to do. Vanderhoef/OK. Honohan/And I believe--I don't know how many--but I believe we already have people interested in doing that once we have this set up, Dee. Vanderhoef/Well, that was the intent that I thought and I was going to suggest that we just get rid of the other corporation once everything was transferred into the foundation. Honohan/Well, for the two reasons that I mentioned, I would prefer not, the Commission would prefer not to do that. Vanderhoef/OK. If, say they both stay in place, when I personally look at appointments to the Senior Center Commission, I'm looking at Commissioners who will be working with the day-to-day operation and policies for the actions within the Senior Center itself. Honohan/That's correct. Vanderhoef/I'm not looking at people who may have additional financial skills or insights into handling a foundation. Champion/No. Bailey/Right. Vanderhoef/So, I personally would like to see separate appointments, different than the Senior This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 41 Commission to be the Foundation directors and that their terms don't necessarily follow the same schedule as a Senior Center Commission would. Honohan/Now, are we talking about the Foundation or the corporation? Because the Foundation, the Community Foundation--- Vanderhoef/Has its--- Lehman/Has its own. Honohan/...is completely independent. Vanderhoef/Right. OK. Then, the corporation should be a different set of people and the people I would choose to put on that or the Senior Center choose to put on that would not be my Senior Center Commission members. There might be, like they do with the Library, that there would be one person or possibly two, the chair of the Commission and one more, would sit on the board of the corporation but that's all. And then the other directors of the corporation would be other folks. Honohan/Well, I would not agree with that. Basically, what the Commission was considering was that they wanted to keep complete control through the Commission and the City Council with this new corporation. And by making sure that the corporation's board of directors are identical to the Senior Center Commission, we accomplish that control of this new corporation. Bailey/Currently, we have control with the Multi Gift Fund and the Resolution Point 6, the City Council shall approve all projects. That's removed in the new resolution so the only control that we would have would be through Commission members, and that would only be putting them on the Commission, and they would also serve as the corporation's board members, I guess, they are officially. Honohan/That's correct, and so that's your control. Bailey/But that is no control essentially over finances. It's only control over personnel. Honohan/Well, but when you control the personnel, you control the finances. Vanderhoef/Nn-rm. Dilkes/All right, I think, wait a minute though, I'm sorry. Are you talking about number 6, Regenia? Bailey/Yeah. Dilkes/I think it says the City Council shall approve if there's a requirement that the City obligate any City funds for said purposes. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 42 Bailey/Right. Yeah. Right. Dilkes/So, additional funds. Bailey/But we don't really have--once this money is transferred, the City Council's control of it is gone, I mean, essentially. When it's transferred to the corporation it's the responsibility of the Community Foundation of Johnson County and your board members of the corporation to control these funds. Honohan/No. Bailey/Well, that's not really the way the bylaws are set up. Honohan/I think that's, the bylaws read once we transfer it to the Foundation, it is in the control of the Community Foundation. Bailey/There's no mention of the Community Foundation in the bylaws, and that was another question that I have. If this organization is being established to have a relationship specifically with this Community Foundation, I think that that should be outlined in the bylaws, probably under, when it talks about financial responsibilities and contracts, that that should be--- Honohan/Well--- Bailey/ ...pretty overt because I know that I've gotten phone calls about, questions about what this organization is going to do, and it's not--- Vanderhoef/It's not spelled out. Bailey/Yeah. Contracts, deposits, and withdrawals of corporate funds, it would probably be helpful to have that relationship sort of out there. Honohan/Well, you don't want to, excuse me, you don't want to, again, because we may have other reasons that we want to use this corporation, we don't want to say that the only thing we can do is take $25,000 out of the Gift Fund and transfer it to the Community Foundation. Bailey/I absolutely am, I support your concern for flexibility in bylaws. I think that that's really important, but I wouldn't suggest that it would say transferring funds. But I would suggest that it would say that our investment instrument would be through the Community Foundation of Johnson County in alignment with their investment policies, because as it is now, there's no description of the relationship. Honohan/What if we, what if we decided--and I don't know what it might be--but what if we decided that we wanted to invest it in something else for the Senior Center? Then you're This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 43 tying a--it seems to me what you're saying is--you want to tie our hands and I just don't think that that's a good idea. Bailey/But you've come to us and said the purpose of this corporation is to enable you to transfer funds, this 25K, to the Community Foundation. But I am extrapolating that the point of this corporation is so the Senior Center can establish a relationship with the Community Foundation of Johnson County. I would be less comfortable in the Senior Center setting up its own Foundation board, especially if it meant the same personnel of the Senior Commission were also the board members of this new corporation that is going to act as a Foundation. Because I understand your goal is to get a better return on your investment--- Honohan/That's correct. Bailey/...by going through the Community Foundation of Johnson County. I believe that that is your best investment instrument, and I believe that going with the expertise that we have with our Community Foundation is a strong case. But by setting up a separate board that may or may not continue that relationship and may or may not choose its own investments, it's putting public funds, what are essentially funds for a public organization, at risk. Unless we define that relationship with the Community Foundation. Elliott/I don't--- Honohatff Excuse me. Elliott/I just want--Regenia, I agree with what you're saying with the exception that I wouldn't want to tie the--you're calling this new entity to be developed the corporation, right? Honohan/That's correct. Elliott/Yeah. There might come a time as strongly as I feel about the Community Foundation, them may come a time in five years when it is financially expedient to invest otherwise, so I wouldn't want to tie it down to strictly the Community Foundation in the bylaws. I think the Community Foundation should not be in the bylaws, because that ties their hands and says this is it. I do like your idea that if there is a separate board, I think that the majority of the corporation's board members should be Commission members, but there should be other people on the board. But keeping a majority of the board members as Commission members would pretty much assure and ensure the direction of that board. Now, tell me--- Bailey/ I think I can see the tying the hands concern. I can certainly see that. Because when you establish bylaws you do want to maintain as much flexibility because you can't see 20 years into the future. But bylaws can be changed. They can be amended. And my concern, among my concerns is transparency about what this corporation will be doing, transparency to the public. So, if them is a time when there is a better investment opportunity, amend the bylaws--publicly, do it visibly, do it in meeting, and make people This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 44 aware that there will be a change. Elliott/How would you feel of a compromise by saying for investment in entities such as the Community Foundation, which would then provide them with latitude to go elsewhere if they so desired? Bailey/I don't know. Dilkes/I think--- Lehman/Just a sec, I'm sorry, but, Eleanor, did you say earlier that the control of this exercise by the City presently is if we, they use their monies and require more money? Dilkes/Yes. Lehman/That if they're only spending the monies that are in there now, we have no control over those money. Dilkes/Well, the current resolution gives the Senior Center control over expenditures, not investments. But expenditures. Lehman/Right, where are we now? At this point in time without making any changes, does the Senior Center Commission have complete control over these funds? Dilkes/No. But they're City funds. They're held in a City account, and they can only be invested as City funds can be invested. Lehman/No, no, but as far as the expenditure of those funds, it requires Council approval. Dilkes/No. Bailey/If it obligates City funds is what it says. Lehman/No, if it doesn't obligate any funds other--- Dilkes/If it doesn't obligate additional City funds--- Lehman/ Right. Dilkes/...if it's just Gift Fund money, then the Commission can spend it. Lehman/So if it's Gift Fund money, we have no say about it anyway. Dilkes/Under the current resolution. Lehman/Presently. We have no control whatsoever over how you spend your funds as long as This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 45 you don't implicate the City and require additional funding. Bailey/Or violate donor intent. Lehman/Right. Honohan/Except, well, we have restricted funds, yes. We cannot invest under the current resolution. Lehman/No, no, I understand that. Honohan/But other than investments, that's correct what you said. Dilkes/Can I, may I just follow up on what Regenia has said? I think, Jay, the issue that is, has developed is that the corporation has been described simply as a pass-through mechanism to get the money to the Community Foundation. Honohan/That's correct. Dilkes/That's it. But, and the understanding I think has been that there isn't an interest in developing a more full-fledged, independent foundation such as the Library Foundation or the UI Foundation, that kind of thing. Yet they're, the bylaws and articles are drafted broadly in such a way that they suggest that is what you're going to do. And I think that's what the disconnect is, is it's simply a pass-through and everything's going to go into the Community Foundation or is there an intention to have a more full-fledged foundation? And I did have a question on an earlier comment. Is, will you be encouraging people to donate to the Senior Fund in the Community Foundation or to Senior Center Fund, Inc.? Honohan/We will be encouraging people and we already have started that if we get this established to contribute directly to the Community Foundation. We will not be asking for any funds into what I call the corporation. Dilkes/OK. That's what I thought and I think that's--- Honohan/And the reason that I talk about, again, I want to, I would like to keep and the Conunission would like to keep the corporation flexible enough so that if something comes up in the future that we don't anticipate now, because who knows what's going to happen in two or three or four years or even next year? And we would like to leave it flexible so it may serve--and you will notice--what they, the language that I have used, although not a quote, is pretty much the language of a nonprofit corporation from the state statutes. Dilkes/Sure, I understood you were doing that. Honohan/And we followed that. And no, and we felt that the real control, the Commission feels that the real control is the fact that we are keeping the board as the Commission This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 46 members. Champion/Right. Honohan/So you have no outsiders. Champion/Right. And then I just want to clarify something, too. Vanderhoef/And I'm going to be picking Commissioners differently. Champion/No, you're not. They're going to be spending money the same way. They're not going to be investing the money themselves. Vanderhoef/If they don't pass through, they will be. Champion/(can't hear) passing through. Vanderhoef/But they're only passing through at this point $25,000 of it. Champion/Yeah, well, the corporation is not going to start hanging onto that money. And the other thing is I don't think you really need, I mean, you don't need, I think if you're going to keep this corporation, you need to keep the board of directors of the corporation on the Commission. It's not going to be a corporation that's going to have monthly meetings and yearly--- Bailey/ We don't know that. That's the fact. And the bylaws are set up in such a way that actually two people, the executive committee of this corporation could make decisions for it. Which is fine--- Honohan/That is not correct. Bailey/OK, then walk me through this. Honohan/They can only make decisions based upon a resolution that is passed by the board. That's the authority they are given. Bailey/That's not how it read. Show me. Vanderhoef/There's a spot that, you're right, Regenia, that talks about--exec committee, where's that? Bailey/Section 416. The board of directors by resolution adopted by a majority of the full board may designate two or more of its members to (can't hear) substitute an executive conunittee. So there is an executive committee if there is a resolution. I mean, and then there's the standard disclaimer that this doesn't relieve the board of directors of their duties and responsibilities by law. So, you can have an executive committee and for those This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 47 of us who have been associated with not-for-profits know that the executive committee has broad latitude to make decisions when the board isn't meeting, and that's, I mean, that's why you have executive committees, I mean, no issue with that. But my concern is that two people could actually be making the decisions for this corporation and I think that that's a rather small group. Honohatff OK. And 416 A says that such authority shall be limited by the resolution appointing the executive committee. Bailey/But that could be broadly stated. Honohan/Well, that's whatever the board of directors, which in this case is the Commissioners of the Senior Center, authorize them to do. Bailey/Right. So you could have two people running the corporation. Honohatff Only if the board directs that. Bailey/Right. Honohard Well, we could do that right now. Bailey/Right. Well, I think that that would concern--- Honohan/We could do that with the Gift Fund right now. Bailey/OK, but that's a concern. I mean, that's two people running a corporation that's in charge of investments of an organization. Honohan/I think--- Bailey/I have a question for you, Mike. How do your donor advised fund function versus your field of interest funds function? Lehman/You need to speak at the mike, Mike. Stoffreagen/I'm Mike Stoffreagen and I'm the executive director of the Community Foundation. The Community Foundation is new. It was the year 2000 when we were first formed. The question at hand is how does the donor advised versus the field of interest? The donor advised can specifically go as far down as they want to go. The field of interest stays at more of a generic. For example, we have a one fund called the Coldren Home. Their field of interest was people over 60 years of age. Their grants were to be made to those type of people. Donor advised, you can go specifically all the way down to we want to make grants to a 501C nonprofit organization, specifically, Elder Services or Wheels on Meals or, I mean, you can get much more specific than a field of interest does. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 48 Bailey/So, donor advised, I mean, when we have donor advised, that means that the donor does advise, literally--- Stoffreagen/That's correct. Bailey/...in the spending of the funds. And when we have field of interest at our foundation, that means it's broadly managed in the interest of however it was set up. Stoffreagen/That's correct. Bailey/So the Senior Center Fund is a field of interest fund which would be broadly managed through the Community Foundation to, but who has fundamental decision making control once it's in the Community Foundation? Stoffreagen/OK, board directors. Bailey/Of the Community Foundation. Stoffreagen/Of the Community Foundation. TAPE 04-33, SIDE ONE Stoffreagen/Donor advised are really good for donor input. Bailey/Mm-hmm. Stoffreagen/The decision still remains at the board level, either one, either situation. Now, as a Foundation, particularly a new one, you would never misinterpret donor intent, because if you did you really would not have donors giving to you very often, so--- Bailey/ Right. Stoffreagen/...I think that the field of interest as we were pursuing it was the field of interest would be the Senior Center itself and their operations. Bailey/Mm-hmm. And the board of directors would make decisions about charitable fund, not an endowed fund, right, so you can do basic pass-through funding and send it to the Senior Center for operations. Stoffreagen/OK. Let's back up, just I think for everybody's--there's two types of funds that we do. One is endowment funding, where we build the endowing, intent is to build endowment. From the interest earned or the dividends earned on the endowment, we make grants back to the organization. In this case, it would be the Senior Center. It could be operations. It could be whatever you want to call it. Bailey/Mm-hmm. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 49 Stoffreagen/The other side that you're referring to is called a charitable giving fund, and that's money that comes in basically and by year-end it gets expended back to however the donor wants it to be. We have several funds that they want to make five or six different contributions throughout the year. At the end of the tax year, they'll give us their $15,000, $20,000 and then the next year, donor advise us to give those funds to those organizations. So that's, they're two very, very basic, and they're different. One is endowment building, which is a philosophy and a discipline. And the other is a charitable giving, which we know the funds come in, we know the funds go out. Endowment building obviously earns better, earns a higher rate of return through January 31 st at our investment committee meeting, our investments, our assets grew 32 percent last year. Which we were tickled to death. And it's local investments, but very well managed. Vanderhoef/Mike, tell me, in the endowment building, does the organization--I'll take the Senior Center--do they then say instead of reinvesting 100 percent of our dividends, we want to receive back 30 percent or 40 percent of our investment growth this year and leave the rest for endowment building? Stoffreagen/OK. It's a very good question. Each year the board of directors determines what's called a giving rate on the endowment. Now, giving rate is --our goal this year is to give back at least 5 percent. If our return is still 32 percent, which I don't see that happening because of the market correction, but if it was that much, we would vote a higher percentage back. Can an organization ask for more? Yes. They can. Only as a 5013C can they request more than the 5 percent giving rate from the board of directors. To a donor advised, you could not get that back. Bailey/So, is, Jay, is this fund being set up as an endowment fund or a charitable giving fund? Honohan/An endowment. Vanderhoef/And is that anywhere, I don't recall seeing anything like that in there, and I was curious then whether you were just trying to use this almost freely to move money back and forth. Lehman/Microphone. Honohan/No, that is not our plan. It was to be an endowment fund and it is whatever income we receive as a result of what he talked, like the 5 percent, goes to the operating expenses of the Senior Center. Vanderhoef/To operating expenses specifically. Honohan/Specifically. And (can't hear) Stoffreagen/Field of interest was actually for operations of the Senior Center. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 50 Honohan/That's right. Champion/ But if somebody sent some passing money to the Foundation, would that term you used--- Stoffreagen/You mean charitable giving. Champion/...and they could still do that. Stof£reagen/Correct. Champion/Hey, Mike, when you get a card at the library to donate money, it has three or four different categories, you know, endowment, books, (can't hear) Stoffreagen/In the packet in front of you there's an envelope that does exactly what you're saying. Champion/Oh, OK. Stoffreagen/I mean, you can designate where those funds go. But keep in mind I think that the original thing was the other way they were somewhat hand-held by the, what you could invest in--- Champion/ Yeah. Stoffreagen/...and I think that was the strategy behind what Jay has put together. Champion/Right. Stoffreagen/We have donors; for example, right now we have a matching grant from the Community Foundation just sitting here for the Senior Center waiting to be matched. And that was the intent was to do that. And the other thing is, you have donors out there who will be looking to the Community Foundation as ways to help the Senior Center, and that's how we envisioned it. Champion/No, I think it's a great idea. Honohan/Like I said, we've been working with, talking with Mike, and Mike has attended Commission meetings at our request, and we've been working with the legal department on this for four or five months, and this is what we've come up with. Champion/I mean wasn't this the whole idea of the Community Foundation, to provide a focus where--- Stoffreagen/It was interesting--- This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 51 Champion/...donations that do an endowment without doing an endowment? Stoffreagen/Exactly. One of the things about a Community Foundation, there are three purposes. One is to build endowment for your community and the cities that you serve in your designated community. Number 2 is you have a broad flexible purpose. We're not just health and human services. We're not just education. We're not just environmental. Champion/Right. Stoffreagen/But we can be all of those. We can give for business development. Cleveland just did a huge business development from their Community Foundation. But the idea is to help smaller organizations--- Champion/Right. Stoffreagen/...be able to build their own endowment. I was tickled to death that Christy stand up here and said we want to go the endowment building route. That is terrific. That is great thinking on, forward thinking on their part. Because she's absolutely right, the funds are going to get tighter and tighter and tighter. Champion/Yeah, and a lot of organizations did this 50 years ago and they're sitting really pretty now. Stoffreagen/Exactly. We are working with the Johnson County Cultural Alliance Group. There are so many cultural groups that couldn't afford to open their own endowment but under the JCCA umbrella account, they'll be able to do that. Champion/No, I think it's a great organization. Honohan/One other point that I didn't mention that I heard the word "public." Because of the open meetings law, and there is a real question here that only lawyers would like to argue about whether we meet seven, and that, but our plan is to hold the meetings simultaneously. So we'll have a Commission meeting and we'll open the Commission meeting, we'll take care of some items maybe, it depends on where it is on the agenda, then we will adjourn into a meeting of the corporation, handle the, if we have all of everybody's approval, the transfer of the funds, set up a checking account and transfer the funds to Mike, then we'll adjourn that corporation meeting, and go back into the regular Commission meeting. And we plan on all--and we talked with the legal department about this--on all corporations' meetings and there won't be that many--but they will be held simultaneously with the Commission meetings that's an open meeting that anybody can attend. Bailey/That should also be in the bylaws. Wilburn/Yes, it should be. The reason being because I'm looking at our bylaws at work and there's always something that comes up that's, I'm sure the intent was to be flexible, but This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 52 it's--in current context, it's so vague that I don't know what to do as an extant. And while I'd like to believe you'll be there for the next, you know, 50 years--- (Laughter) Honohan/I don't want to be and neither does my wife. Wilburn/I mean, you lose a historical context that gives direction to people in the present-day situation. Bailey/Yes, exactly. Wilbum/That's why it needs to be spelled out. Honohan/I don't know how we could put that in the bylaws. I'm not sure ifwe--- Vanderhoef/Well, you have to, any corporation that I've been involved in, you have to set an annual meeting, and I think that is set by the state law that you must set your annual meeting--- Honohan/You set your annual meeting at the first meeting of the corporation's board of directors, I understand that. Bailey/Add it to part 3, probably. Honohan/Yeah. Vanderhoef/And that might be the time that you spell out then the intent of this is to have one annual meeting and possibly one other meeting during the year, they will meet simultaneously with--- Honohan/Right off the top o£my head I don't know exactly how to do this, but I'm sure we could do that and we will do that, and we have no problem with that because that's what we planned all along. Lehman/I would think that, you know, all meetings of the corporations shall be held in conjunction with a Commission meeting and be open to the public. That's--- Honohan/Yeah, we can put that in. Bailey/And I just, I do want to go back to this relationship thing because I think this is a great idea, but if it is your intent to pass this money through to the Johnson County Community Foundation, I think that that intent needs to be somewhere. It needs to be stated. Vanderhoef/Absolutely. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 53 Bailey/Because I, these are broad, these are flexible--that's great for your purposes. It's probably not so good for our purposes, and it's probably going to bring a lot of questions to other people who don't know exactly what this is or what the intent is. So I think intent should be spelled out clearly in the bylaws. I think that that's--because, as Ross said, the historic perspective gets lost as we move through time and as we move, as people go on to do other things in their lives. And so if there was an intent--- Honohan/Well, what you're asking me, I have to take off my glasses to read, yeah; I'm too stubborn for bifocals. (Laughter) Champion/I took a (can't hear) trifocals. Honohan/I don't know. I think, if anything, if we're going to do that, I think it might have to go in the articles, rather than the bylaws. Lehman/The intent of this whole issue we're talking about now is to create the ability to transfer money to the Fotmdation, is that not correct? Honohan/That is correct. Lehman/Then what's wrong with putting that in as the intent of what we're doing? Honohan/I'm just trying to figure out where to put it, Emie. Lehman/Yeah. No, I mean, I think--- Dilkes/Jay, I think we can get it in there somewhere. Lehman/And should that intent at some point change, then it would come back and would require--- Bailey/ Right. Dilkes/I think the way the resolution reads is if authorized to transfer money to a corporation with, has bylaws and articles and substantial conformity or something to that effect with what's attached here, and so I think if the decision that the Council is making right now is to authorize transfers from the Gift Fund to the Senior Center Fund so we can get it to the Community Foundation, then it should be in here. Lehman/Say that. Honohan/OK. Dilkes/Unless the Council is OK with the broader--- This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 54 Honohan/It's already in here. It's already in here. To receive, collect, and disburse donations received exclusively for the Iowa City Community Foundation established for the benefit of the Iowa City Johnson County Senior Center. Bailey/Where? Honohan/Articles of incorporation 4-1. Dilkes/I think that's to receive disbursements though, not to make investments. Honohan/To receive, collect and disburse donations. Doesn't that cover it? Dilkes/I'm sorry, Jay, what's the number again? Honohan/In the articles, 4-1. Bailey/I don't have that. Honohan/It's in the articles. Vanderhoef/Articles. Bailey/Yeah, I've got the articles. Would you read what you just read again? Honohan/I'm sorry. The purpose of nonprofit corporation? Bailey/Yes. Honohan/The purpose of this corporation shall be as follows: 1. To receive, collect, and disburse donations received exclusively for the Iowa City Community Foundation, establish-- don't you have the same copy? O'Donnell/Yeah. Bailey/Yeah, but Iowa City Community--- Honohan/For the Iowa City Community Foundation established for the benefit of the Iowa City Johnson County Senior Center, and to invest said funds. Bailey/The Johnson County Community Foundation? Should it be Johnson County? Stoffreagen/It should be the Community Foundation--- Bailey/ Of Johnson County. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 55 Honohan/OK, I've got the wrong name. I can change that. Bailey/OK, that's why--to benefit the--- Honohan/And that, and I think it should be in the articles, not in the bylaws. Dilkes/I agree, Jay. Bailey/Well, OK, so that was my mistake because what I wasn't following, honestly what the Iowa City Community Foundation was because--- Honohan/Well, I'm sorry. I can't blame this on a secretary. I typed these things myself. (Laughter) Honohan/So I made a mistake and I will see that that is corrected. I have it on the computer. Bailey/That's great because that's what we can refer to when people have questions about it as long as--OK. Vanderhoef/Johnson County Community Foundation rather than the--- Stoffreagen/Community Foundation of Johnson County. Honohan/Of Johnson County. Vanderhoef/So, strike out the Iowa City. Honohan/I will change that. Vanderhoef/And add--- Honohan/And by the way we have not filed any of these things yet. We have waited to get your approval before we did anything. We could have filed them but we have waited because we wanted to have the Council's--- Champion/Well, I think it's a great idea. O'Donnell/I do, too. Vanderhoef/I love the idea. I still would prefer having at least another board member or two above and beyond what the Senior Commission is and make their terms separate under the corporation rather than under the Commission. Bailey/But if--I mean, I would like that, too. I would like it to look more like the Library Foundation. I mean, that would be what I would like, but if we have that portion about This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 56 the open meetings and that your annual meeting will be at the same time the Commission meets, or whatever you're going to add--- Lehman/Right. Honohan/Well, we'll change language. Vanderhoef/But that's OK. That wouldn't make any difference. You can have two (can't hear) Bailey/Because I mean obviously now (can't hear) a vision of how we would like it set up and I don't think it makes any real difference if this will accomplish the transfer and investment. Champion/And the funds, the spending of the funds will still have to be approved by the Commission, so--- Honohan/That's correct. Vanderhoef/Well, I think that--- Champion/So I don't have any problems with it. Vanderhoef/...the question that I come up with right now and I think will come up from the public is that you have a balance of a hundred something right now and you're transferring only 25. So the question is going to be, well, if this is the pass-through organization, why isn't it all going over to--- Honohan/Oh, the Gift Fund is for programs and services primarily. And that's the way it was established. And that is the way up to this time that it has been spent. And recognizing that the Gift Fund is now approximately $145,000 to $150,000 in undesignated funds and it formerly, and excuse me, and designated funds, maybe, Linda, you can nod your head-- $45,000-$50,000? Linda/About $35,000. Honohan/$35,000, I'm sorry. The Gift Fund wasn't this large. It has grown. Vanderhoef/Mm-hmm. Honohan/It is now some, I think $50,000 higher than it was when I came on the Commission a few years ago. And a few years before that it was only $20,000-$25,000. We've been somewhat aggressive in trying to solicit money for the Gift Fund and we're starting with this $25,000 and that's another point of my flexibility--we may decide in the future to give more money into the Foundation from the Gift Fund. But the Gift Fund has not been and the people that gave money to that did not think it was going to pay for operating expenses, per se, and this is a difference. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 57 Champion/Oh. Honohan/See, we have, we now are soliciting where before I gave my contribution to the Senior Center to the Gift Fund, once we changed and we went to the membership and the donations, now my contributions have gone to the Operating Fund. These are two different things. And I think many of the people that give money to the Gift Fund, the Dollar-a-Month Club group and things, they didn't think that was going to go for operating expenses. Some of our people are kind of--what should I say, jealous, or covetous of the Gift Fund. They don't want it to go and just for the City or the County to think that that's a fund that takes care of the operating expenses. Champion/That's a good point. Bailey/So, when you do the announcement of this, you're going to be really clear that you're still honoring donor intent. Honohan/That's correct. Bailey/And so it will be really clear. Honohan/Yes. Bailey/That's great. Honohan/Yes. Bailey/It's very--- Vanderhoef/So they have a choice of giving, so you'll still have a Gift Fund--- Honohan/That's correct. Vanderhoef/...and it will be managed by the corporation. Champion/No. Honohan/No. It's by the Commission. Bailey/By the City. Honohan/The Gift Fund is down here in the books of the City Finance Department. And it is, we do your resolution that you adopted, give us the authority to spend it right now on programs and services. That's all. And the new resolution will give us the additional capacity to invest that in the Foundation if we want to. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 58 Lehman/So, ifI understand this and if Council is comfortable with the changes that would indicate that all corporation meetings must occur at the same time as the Commission meeting and that those meetings be held publicly, and secondly, that the--- Honohan/The language be changed. Lehman/...the language be changed to indicate the correct name for the foundation. Does that meet, if we accomplish those things, can the Council support this? Champion/' Yes. Lehman/All right. Bailey/I've still got to think about it. That's where I am. That's how I--- Lehman/ I think there is some, if I'm correct, Jay, you would like this to be taken care of at the next regular meeting. Honohan/That is correct. Lehman/So if there am other issues that are going to prevent Council from approving this, we need to discuss them now. Bailey/We'll see that draft, right, between--- Honohan/Oh, yeah. Lehman/At the work session two weeks from tonight. Bailey/So, if we get that and I have further questions, I'll just call you. Honohan/That's right. I've got a telephone. I'm at the office from 10:00 to 12:00. I'm retired. (Laughter) Honohan/And I'm at home. Just so you understand, it's all right if I tell them? Stoffreagen/Sure. Honohan/Our $25,000 gives the Community Foundation a million dollars. Champion/Wow. Honohan/And so we'd kind of like to have a splash. Champion/That is great. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 59 Bailey/That's great, Mike. Good job. Lehman/That is wonderful. Vanderhoef/Congratulations to you, Mike. Honohan/And that's the reason for that they want to do that in May. Stoffreagen/We're anxious to celebrate. Lehman/Thank you very much. Honohan/And as I said, you can call me any time with any questions. Thank you. Lehman/Yup. Champion/That is great. Thanks for coming. Lehman/Yes. Bailey/Thanks. Champion/Good job. O'Donnell/That's amazing. One million bucks. SCHEDULING SPECIAL WORK SESSIONS Lehman/Yes, it is. OK. At the last meeting we have had a list of issues and the possibility, we talked about it having special Council meetings devoted to specific issues. Bob gave us a list in the packet--I think was it two weeks ago, Bob? Elliott/Yes. Vanderhoef/I didn't bring my calendar along. Lehman/I talked to Bob today about this, and I think, what I'd like to suggest is that--and Bob, I looked through Bob's list, he and I for 45 minutes or so, and I think it's very difficult for us to sit and read a topic and say this is something worthy ora special meeting where we address only that topic. And I think we might be a lot more successful in having a session or two or whatever where we look at a series of concerns on the part of the Council folks and among ourselves decide whether or not that's an issue that can be resolved through our staff; our City Manager, or if it's actually an issue that we need to schedule for a special work session. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 60 Champion/Or even to educate ourselves. Lehman/Right, because I think a lot of things we may find that aren't necessarily things that we need a work session on but may need some clarification or at the very least a report or something from a department head or the City Manager. Champion/Well, you all know how I love extra meetings, so I have a brilliant idea. Vanderhoef/OK, Miss Brilliance. I (can't hear) a light around here. Champion/ I think we ought to consider and I don't know whether Eleanor can work this out to have a Council goal setting that doesn't have a specific agenda or brainstorming, whatever you want to call it, but rather than coming here on another night and having staff come down here on another night, and some of us do have jobs, we're not retired. Elliott/Really? Another cool breeze. Champion/That we need, seriously, that we meet for an hour and 50 minutes, we have a 15- minute break in between before the next couple work sessions. So we're just--an hour is a good time to just have some discussion. A half hour is too little because you just get going and you can't have it. But how do people feel about that, so we're not--- Bailey/ Putting extra meetings throughout the month. Champion/Putting extra meetings and an hour is not all as long as you can discuss anything anyway. And we could do it for three or four meetings or only two if that's all we need. I don't know. How do people feel about that? I really don't want to be here Monday, Tuesday, Wednesday. ! know that sounds really bad but I don't. Lehman/No, but I think if we meet for an hour and we kick around things and we identify an issue that is something that we really, really need to, then we could easily schedule a meeting to discuss that issue. Champion/It would probably take more than an hour anyway so we could do it at the next work session. Lehman/Or--now tonight is an anomaly, we're going later than normal. Bailey/But that was a packed--- Champion/Yeah, we had a lot of good presentations. Lehman/Oh, no, no, I know that but I'm saying, you know, I think we've been very, I think expeditious in our work sessions, and it's entirely possible if we come across issues that need, we really want to address, that we can do those after a work session. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 61 Champion/But I mean I'm more than happy to come to an extra meeting if that's what people want, don't misunderstand me--I'm always going to be here. Vanderhoef/And I would be willing to try it. What I would suggest then is that we come at 6:00 o'clock and go 6:00 to 7:00 and don't start the work session, the technical work session, until 7:00 o'clock instead of 6:30. Champion/What difference does that make? Vanderhoef/Well, because it's posted. Rather than come at 5:30, I'd rather come at 6:00. Lehman/Eleanor, is it possible for us to schedule a meeting where we do not have an agenda but can talk about anything--not that we would come to conclusions or decisions. But we'd discuss issues such as those presented by Bob two weeks ago. Besides--- Dilkes/Well, I think we'd have to call it something like "Identification of priorities for discussion" or something to that effect. Lehman/OK. Can we do that? Dilkes/And then if you find some issues that you want to give further discussion to, then you can talk about them later. Sure. Lehman/Then we can schedule those specifics for a special meeting. Dilkes/Right. Sure. O'Donnell/I think we ought to do it our same time and come at 6:30 and, you know, you don't have to take six items in one evening. You can take one item and possibly two. I mean sometimes they're going to be eliminated very quickly. You go until 7:00 and then start the work session. Dilkes/Well, it'll all be work session so we don't have to put it--you know, it's going to be--you put it at the beginning of the work session. O'Donnell/That's what I'm talking about. Lehman/As a part of the work session. Dilkes/Sure. Lehman/The only thing is this, I think that in fairness to those folks, for those issues that are on the work session that there does need to be a time if we want to work from 5:30 to 6:30 or from 6:00 to 7:00 on this general thing, but we do have a need to have a beginning time for folks who have issues on the agenda. This represents only a reasonably accurate transcription of the Iowa City City Cotmcil work session April 19, 2004. April 19, 2004 Council Work Session Page 62 Vanderhoef/That's what I was trying to--- Lehman/ Is that something we--- Vanderhoef/Unless we put this other at the end? Elliott/I've always hated to have people waiting to make a presentation or interact with us and have them wait while we discuss what we want to discuss. I would like to have--- Bailey/ Could we put it at the end? Champion/Sure. I don't care. Elliott/That's fine. O'Dounell/The end would even be better. Karr/OK, if you're putting it at the end, are you starting your meeting at time, at the regular time of 6:30 or--- Champion/ I don't think we should change the time we start our work session. Karr/OK, so you would be starting at--you'd make it just like we're doing right now. This is your last item. Bailey/Tell Karin she has to keep her Planning and Zoning--- Lehman/In other words, if tonight were one of those meetings, we would now be talking about issues that some of us feel that at some point we might want to have--- Karr/And I think the distinction, if I'm understanding Eleanor correctly, the distinction being it's fine to talk about it, decide you want to talk further. Lehman/Right. Karr/And identify it. But not go into the decision-making process. Champion/Well, if we can come up like the first time with three issues identified, then we can put those on the agenda for the next work session or one every week. Dilkes/Right. It's just kind of a more elaborate Council time. And you know. Elliott/I do have one question. Connie, what are you when you are more than happy? Champion/I'm always happy. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 63 Elliott/No, I'm just wondering. What is the word that describes you when you're more than happy? Lehman/Elated. Champion/Delighted. Elliott/Oh, OK. Vanderhoef/Might I suggest then that for our first go-round at this, I think I saw consensus around the table of talking about employee benefits and do that at the first one and--- Lehman/No, you're missing the point, Dee. We're going to start about a series of issues, identify those issues which we want to address specifically. We may talk about ten things and three of those would be identified then for future meetings. Champion/But we know we want to talk about that. Lehman/We know we want to talk about that. Vanderhoef/Yeah. OK. Elliott/And one might be the subject you just identified. Lehman/Right. You know, this would be interesting because this could be--if we have a work session that runs until 9:15, whoa, we're not going to do it that night. Champion/Right. Lehman/We're tired and we want to go home. But then if that's on our agenda, certainly if we have interest, we can at any work session continue into that. Bailey/Sure. Lehman/Is that--- Bailey/ I like that. O'Donnell/Works for me. Lehman/Yeah, I think that's a good idea, Connie. I'm delighted. I'm more than happy. (Laughter) Champion/You're more than happy. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 64 O'Donnell/And I also am more than happy. Lehman/Is there anything more that should come before the group? Atkins/Before you go, just to make sure, your next meeting, you know, you start at 5:30. Karr/5:15. Atkins/So that's kind of out. Karr/No, it's not out, it's just the--Steve, it's just the last item. Elliott/It says dinner provided. Champion/No, no, that's--- Bailey/ No, he's talking about the May 3rd. Lehman/May 3rd is--- Champion/ Why are we doing that? I forgot why. Karr/SSMID public hearing. Champion/We don't have to be here. Karr/It's your public hearing. Atkins/It's a public hearing. Kart/No, the three people who are abstaining don't have to be here. Lehman/We come down and start the meeting and then have a party. Bailey/You don't have to be here. Vanderhoef/What day are you talking about? Karr/May 3rd. Bailey/I mean not the first part for that. Champion/I mean I don't have to be here for roll call. Karr/It's a special formal meeting. It's not a work session. The special formal meeting is at 5:15. Then you'll have a work session. This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004. April 19, 2004 Council Work Session Page 65 Atkins/Dee--- Champion/No, if I'm, I have a conflict, I can't vote on this. Can I speak to it as a public person? Dilkes/Yes. Champion/Oh, good. Lehman/Are we delighted again? O'Donnell/I'm more than happy to hear that: This represents only a reasonably accurate transcription of the Iowa City City Council work session April 19, 2004.