HomeMy WebLinkAbout1996-04-23 ResolutionRESOLUTION NO. 96-94
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as
provided by law is hereby granted to the following named person and at the following
described locations upon his filing an application, having endorsed thereon the certificates of
the proper city officials as to having complied with all regulations and ordinances, and having
a valid beer, liquor, or wine license/permit, to wit:
Noose Lodge 950 Dover Street
It wasmoved by Thornberry and seconded by
as read be adopted, and upon rollcalltherewere:
Vanderhoef that the Resolution
AYES: NAYS: ABSENT:
X
X
X
X
X
Passed and approved this 23RD day of April
Baker
__ Kubby
Lehman
Norton
Novick
__ Thornberry
Vanderhoef
· 1996 .
ATTEST: ~(~.,~
CITY-CLERK
Approved by
· '
i~orney's Office ~'~'~
\dancoprm.res
Prepared by: Don Yucuis, Finance Director. 410 E. Washington St., Iowa City, IA 52240 (319)356-5052
RESOLUTION NO. 96-95
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY96 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in the Civic Center at 7:30 p.m., May 7, 1996, to permit any citizen to be heard for or
against the proposed amendment to the FY96 Operating Budget.
The City Clerk is hereby directed to give notice of public hearing and time and place thereof
by publication in the Iowa City Press-Citizen, a newspaper of general circulation in Iowa City,
not less than four {4) days and not more than twenty (20) days before the time set for such
hearing.
Passed and approved this 23rd day of April ,1996.
CITY-CLERK
MAYOR
it was moved by Thornberry and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
a\finadm 1 \operbdg,res
la q
Prepared by: Dan Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-356-5144
RESOLUTION NO. 96-96
RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE 1996 SANITARY AND STORM SEWER PROJECT, DIRECTING CITY
CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:
A public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of
May, 1996, at 7:30 p.r.~. in the Council Chambers, Civic Center, Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named proposal in a newspaper published at least once weekly and
having a general circulation in the City, not less than four (4) nor more than twenty
(20) days before said hearing.
A copy of the plans, specifications, form of contract, and estimate of cost of the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 23rd day of April ,1996.
Approved by
City Attorney s Offic~,,_y,,~,_~.~
Reeolution No. 96-96
Page 2
It was moved by Tho~'nberry and seconded by
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Charles Schmadeke, Director of Public Works, 410 E. Washington St., Iowa City, IA 52240; 319-
358-5141
RESOLUTION NO. 96-97
RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF SILURIAN WELLS NO. 3 AND NO. 4 IN CONNECTION WITH THE WATER
SUPPLY AND TREATMENT FACILITIES PROJECT, DIRECTING THE CITY CLERK
TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
A public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of
May, 1 996, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having
a general circulation in the city, not less than four (4) nor more than twenty (20) days
before said hearing,
A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 23rd day of April '~n~
MAYOR
Approved by.. .
City Attorney s Office
Resolution No, 96-97
Page 2
It was moved by Thornbe~y and seconded by
adopted, and upon roll call there were:
Venderhoer the Resolution be
AYES: NAYS: ABSENT:
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
RESOLUTION NO. 96-98
RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE N1ELROSE AVENUE BRIDGE RECONSTRUCTION PROJECT, PHASE I
(PROJECT NO. BRM-3715(2}--8N-52), DIRECTING CITY CLERK TO PUBLISH
NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE
SAID PLANS ON FILE FOR PUBLIC INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:
A public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of
May, 1996, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named proposal in a newspaper published at least once weekly and
having a general circulation in the City, not less than four (4) nor more than twenty
(20) days before said hearing.
A copy of the plans, specifications, form of contract, and estimate of cost of the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 23rd day of April , 1996.
MAYOR , .,
Approved by
t~y Attome
Reeolution No. 96-98
Page 2
it was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
¥
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St,, Iowa City. IA 52240 (319) 356-5142
RESOLUTION NO. 96-99
RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE 1996 MAINTENANCE AND REPAIR PROJECT - CAPITOL STREET
PARKING RAMP, DIRECTING CITY CLERK TO PUSLISH NOTICE OF SAID
HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON
FILE FOR PUBLIC INSPECTION.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
A public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of
May, 1996, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having
a general circulation in the city, not less than four (4) nor more than twenty (20) days
before said hearing.
A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
23rd day of April ,1996.
MAYOR /
Approved b~, Office
C~rney ~
Vanderhoef the Resolution be
AYES: NAYS:
X
X
X
X
X
ABSENT:
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Rob Winstead, Civil Engineer, 410 E. Washington St.. Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO. 96-100
A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE FIRST AVENUE RECONSTRUCTION PROJECT, STP-U-3715(8]--70-
52,DIRECTING CiTY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:
A public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of
May, 1996, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa.
The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named proposal in a newspaper published at least once weekly and
having a general circulation in the City, not ]ess than four (4) nor more than twenty
(20) days before said hearing.
A copy of the plans, specifications, form of contract, and estimate of cost of the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection,
Passed and approved this 23rd day of April ,1996.
ATTES ':C,
MAYOR
Approved by
136
Resolution No. 96-100
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X,
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Captain Don Strand, Iowa City Pohce Dept., 410 E. Washington St.. Iowa City, IA 52240; 319-356-
5272
RESOLUTION NO. 96-101
RESOLUTION AUTHORIZING ABANDONED BICYCLE SALE TO BE HELD iV1AY 4, 1996
WHEREAS, the Iowa City Police Department has, during the past few months, stored a
number of bicycles which have been abandoned by their owners; and
WHEREAS, the Iowa City Police Department has made every effort to locate the owners of
these bicycles and has been unsuccessful in its efforts; and
WHEREAS, the number of bicycles which have accumulated have now become a storage
problem, and the same are a burden to the City of Iowa City; and
WHEREAS, it is in the public interest that said bicycles be sold at public auction to the highest
bidders.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The Police Chief is hereby authorized and directed to sell the abandoned bicycles at
public auction to the highest bidder therefore on May 4, 1996, at 1:00 p.m. in the
Chauncey Swan Parking Ramp, and that that notice of said sale shall be published in
the Iowa City Press-Citizen once each week for two consecutive weeks, the date of
the last publication being no more than one week prior to the day of sale.
Proceeds of the sale of these bicycles shall be paid to the public safety fund portion
of the budget of the City of Iowa City after hrst deducting therefrom the costs of the
sale.
Passed and approved this 23rd day of April ,1996.
CIT~' CLERK
MAYOR
Approyed by ~ ,/7
Resolution No. 96-101
Page 2
It was moved by Thornbetray and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Melody Rockwell, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319)356-5251
RESOLUTION NO. 96-102
RESOLUTION APPROVING THE PROCEBURAL RULES OF THE IOWA CITY, IOWA,
BOARD OF ADJUSTMENT
WHEREAS, the Board of Adjustment has recommended approval of procedural rules to guide the
Board in the conduct of its duties; and
WHEREAS, the City Council Rules Committee has recommended approval of said procedural rules.
NOW, THEREFORE, be it resolved by the City Council of the City of Iowa City, that:
1. The Iowa City Board of Adjustment procedural rules are hereby adopted as follows:
PROCEDURAL RULES
Iowa City Board of Adjustment
ARTICLE I. AUTHORITY:
The Iowa City Board of Adjustment shall have that authority which is conferred by Chapter 414 of the
Code of Iowa, City Code Title 14, Chapter 4, entitled "Land Control and Development," Article B,
entitled "Board of Adjustment," and through the adoption of these procedural rules stated herein.
ARTICLE II. MEMBERSHIP:
Section 1. Qualifications. The Board of Adjustment shall consist of five (5) members appointed by
the City Council. All members of the Board shall be qualified electors of the City of Iowa City, Iowa.
A majority of the members of the Board shall be persons representing the public at large; a majority
of the Board shall not be involved in the business of purchasing or selling real estate.
Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for
expenses incurred for travel outside the city on designated Board business. Such expenses must be
submitted to the City Manager.
Section 3. Orientation for New Members. Pdor tothefirst regular meeting following their appointment,
a new member shall be provided with a copy of the City Zoning Chapter, the Comprehensive Plan, the
Board's procedural rules and other information that would be useful to Board members in carrying out
their duties. Each new member shall be given an orientation bdefing by City staff.
Section 4. Absences. Three consecutive unexplained absences of a Board member from regular
Board meetings may result in a recommendation to the City Council from the Board to discharge said
member and appoint a new Board member. Members shall be removable for cause by the City
Council upon written charges and after public hearing.
Procedural Rules
Iowa City Board of Adjustment
Page 2
Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal shall be filled for the unexpired term by the City Council after at least thirty
(30) calendar days public notice of the vacancy.
Section 6. Terms. Members shall be appointed for terms of five years. No members shall be
appointed to succeed themselves. However, a member appointed to fill an unexpired term with one
year or less remaining may also be appointed concurrently for one full five (5) year term.
Section 7. Resignations. Resignations should be submitted in wdting to the Board Secretary, who will
transmit the resignation to the Mayor with copies to the City Manager, the Director of Planning and
Community Development, and the Board Chairperson, preferably at least sixty (60) calendar days prior
to the date of intended depadure.
ARTICLE III. OFFICERS:
Section 1. Number. The officers of the Board shall be a Chairperson and a Vice-Chairperson, each
of whom shall be elected by a majodty vote of the members of the Board. The Board Secretary shall
be a staff person, who is appointed by the Director of Planning and Community Development.
Section 2. Election and Term of Office. The Chairperson and Vice-Chairperson shall be elected
annually at the first regular meeting of the Board each year.
Section 3. Vacancies. A vacancy in the office of Chairperson or Vice-Chairperson because of death,
resignation, removal, disqualification or other cause shall be filled by election from the members of the
Board for the unexpired portion of the term.
Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, call special
meetings and in general perform all duties incident to the office of a Chairperson, and such other
duties as may be prescribed by the members from time to time. Such Chairperson may administer
oaths and compel the attendance of witnesses.
Section 5. Vice-Chairperson. The Vice-Chairperson, who shall act as Chairperson when the
Chairperson is absent or abstaining, shall perform the duties of the Chairperson when so acting, and
shall have all the powers of and be subject to all the restrictions upon the Chairperson.
Section 6. Actins Chairperson. In the absence and/or due to the abstention of both the Chairperson
and Vice-Chairperson, the remaining three-member Board may elect a member to serve as Acting
Chairperson. The Acting Chairperson shall perform the duties of the Chairperson and when so acting
shall have all the powers of and be subject to all the restrictions upon the Chairperson.
Section 7. Secretary. The appointed staff person, who serves as the Board's Secretary, shall be
responsible for maintaining the office of the Board, receiving and filing Board decisions and orders,
posting and publishing notices as required by law and for maintaining minutes and other records of
the Board's proceedings.
ARTICLE IV. APPLICATIONS:
Section 1. Application Forms. Any application for a request or appeal to the Board of Adjustment shall
be filed with the City Clerk on forms provided by the Secretary of the Board. The Secretary's office
is located in the Department of Planning and Community Development. Forms are also available in
the office of the City Clerk. In the appropriate cases, the Building Inspector shall transmit all
documents constituting a record, upon which the Board shall act, to the Secretary of the Board.
Procedural Rules
Iowa City Board of Adjustment
Page 3
Section 2. Application Submittal. Applications or appeals to the Board shall be filed with the City Clerk
within a reasonable time after the action appealed from, and shall specify the grounds for such appeal.
An appeal from a decision of the Building Inspector to issue a building permit shall not be deemed to
have been filed within a reasonable time if such appeal is filed moro than ten (10) business days after
construction work pursuant to such permit is observable from adjacent properties or the public right-of-
way.
Section 3. Application Filing Fee. The applicant shall complete the roquired forms, providing all
information requested on the form, and any additional information as requested by the Secretary of
the Board. A filing fee shall be paid upon prosentation of the application. The fee shall be established
by rosolution by the City Council.
Section 4. Party of Interest. Requests for a variance or special exception must be filed on behalf of
the real party in interest, such as the owner or contract purchaser.
Section 5. Case Number. An application filed according to the above procedure shall be given a case
number in the order in which it is received, within five (5) business days of the date filed.
ARTICLE V. NOTICE:
Section 1. Notice Letters. No less than seven (7) business days prior to the public headng, the
Secretary of the Board shall notify by mail of the time, place, and purpose of the public headng all
property owners of record within 200 feet of the affected property, as provided by the applicant. The
applicant shall be formally notified of the time and place of the headng, in wdting, by the Secrotary of
the Board.
Section 2. Newspaper Notice. The Secretary of the Board shall give no less than seven (7) business
days public notice in a newspaper of general circulation as required by law.
Section 3. Notice Sign. No less than seven (7) business days prior to the public hearing, the
Applicant shall post a sign on or near the property upon which the application is being made, and shall
remove the sign immediately following the public hearing on the application. The sign will be provided
to the applicant(s) by the Board Secrotary.
ARTICLE Vl. HEARING:
Section 1. Reqular Hearinqs. Hearings will be held as needed at a regular time and place to be set
by the members of the Board.
Section 2. Special Hearings. Special headngs or meetings of the Board may be called by the
Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three (3) or
more members of the Board.
Section 3. Place of Hearings. All headngs and meetings of the Board shall be open to the public and
shall be in a place accessible to persons with disabilities.
Section 4. Quorum. Three members of the Board constitute a quorum.
Section 5. Applicant Reprosentation. The applicant may, at the time of the public hearing, appear on
their own behalf and may be ropresented by agent and/or counsel. The applicant or their
representative may present oral argument and testimony, witnesses including experts, and may submit
written evidence and exhibits in the form of statements, photos, charts or other relevant evidence. In
Procedural Rules
Iowa City Board of Adjustment
Page 4
the absence of the applicant or their representative(s), the Board may proceed to act on the matter
based on the information provided.
Section 6. Briefs. The Board may request wdtten bdefs for legal argument. Applicants may submit
written briefs if they so choose.
Section 7. Conduct of Headng. Order and decorum shall be maintained at the hearing by the
Chairperson of the Board of Adjustment, so as to allow an orderly presentation of evidence wherever
possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid
testimony which is overly redundant. The Chair may provide for recesses during the deliberations, as
appropriate.
Section 8. Hearin.q Order. The order of the hearing shall be as follows:
1. Staff presentation of the facts of the case and recommendation to the Board.
2. Statement by proponents of the application.
3. Statement by opponents of the application.
4. Rebuttal by proponents and then by opponents.
5. General discussion.
Section 9. Board Deliberation. After all parties have been heard, the public headrig will be declared
closed, so that the Board may deliberate the case. The Board must state findings of fact and
conclusions of law, which facts and legal conclusions must be set forth in writing as required by Iowa
law. The Board may request additional comments from the participants. An application may be
deferred or withdrawn at the request of the applicant any time before a decision of the Board is made.
Section 10. Board Motions. Motions may be made or seconded by any member of the Commission
except the Chairperson.
Section 11. Board Votinq. After a motion and discussion, the Board shall be polled for votes. The
concurring vote of three (3) members of the Board shall be necessary to uphold an appeal of a Zoning
Chapter interpretation, to decide in favor of the applicant to grant a special exception as provided for
under the Zoning Chapter, or to grant a vadance to the Zoning Chapter.
Voting on Board decisions will be by roll call and will be recorded by yeas and nays. Every member
of the Board, including the Chairperson, shall cast a vote upon each motion. There shall be no vote
by proxy; however, a member may abstain if the member believes there is a conflict of interest. A
member who elects to abstain from voting shall state the reason for the abstention at the time of
voting. Pdor to the discussion of the matter under consideration, a member who plans to abstain from
voting should so inform the Board, and refrain from discussion and deliberation on a case where a
conflict of interest exists for that member.
Section 12. Legal Advisor. The City Attorney or a designated representative shall act as legal counsel
to the Board.
Section 13. Except as otherwise provided herein, Roberts Rules of Order Newly Revised shall be
used to conduct Board headngs and meetings.
Procedural Rules
Iowa City Board of Adjustment
Page 5
ARTICLE VII. RECORDS:
Section 1. Record of Headn~s. Headngs shall be taped and such tapes shall be kept for a period no
less than six (6) weeks. Minutes shall be kept by a minute-taker, and forwarded to the City Council
after approval by the Board or the Secretary of the Board. All minutes shall be maintained by the
Secretary of the Board, and shall also be on file atthe City Clerk's office. The applicant may request
a court reporter at the applicant's own expense.
Section 2. Case Files. The Secretary of the Board shall keep a file of all cases including forms and
additional information. Said file shall be a public record and available for public inspection during
business hours. Copies may be made available upon request, at cost.
Section 3. Transcript. Upon request, a transcript of the tape of the Board's deliberations is available,
at cost.
ARTICLE VIII. DECISIONS:
Section 1. W'nenever possible, decisions by the Board shall be made at the same hearing wherein
the testimony and presentation of evidence are concluded.
Section 2. Formal decisions shall be made in writing, setting forth findings of fact and conclusions of
law, as required by Iowa law.
Section 3. Each decision shall be filed with the City Clerk within a reasonable time after the Board
hearing, and shall be stamped by the Clerk to indicate the date and time of filing. The Clerk will
forward the decision to the Johnson County Recorder's office, for recording at City expense.
Section 4. A copy of said decision shall be forwarded by the Secretary of the Board to the applicant,
the Building Inspector, the City Attorney's Office, and the Attorney of Record within a reasonable time
after filing with the City Clerk.
ARTICLE IX. AMENDMENTS TO PROCEDURAL RULES.
Section i. A concurring voJe oT tnree (3) o[[he n~un~uur~ of tnu ~uu~u shall be necessary to all~unu
these procedural rules. Such proposed amendments shall be presented in writing at any regular
meeting or at any special meeting called for that purpose. Amendments shall go into effect upon
approval by the City Council.
Passed and approved this 23rd day of April
,1996.
ATTEST: ~,~.~.,,~..~
CITY'CLERK
ppdadrnin\boarules.res
MAYOR
Approved b/y~, Offici'
Resolution No. 96-102
Page 6
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef
AYES: NAYS: ABSENT:
X
X
X
X
..-X
X
the Resolution be
Baker
Kubbv
Lehman
Norton
Novick
Thornberry
Vanderhoef
Melody Rockwell, Associate Planner. 410 E Washington St.. Iowa
WHEREAS, the
Board in the
WHEREAS, the
NOW, THEREFORE, be it
1. The Iowa City Board
IA 52240 (319)356-5251
RESOLUTION NO.,
N APPROVING THE PROCEDURAL. RUL
,DJUSTMENT
Adjustment has recommended
duties; and
Rules Committee has
by the City
proce~
OF THE IOWA CITY, IOWA,
of procedural rules to guide the
approval of said procedural rules.
of the City of Iowa City, that:
rules are hereby adopted as follows:
IRAL RULES
Iowa of Adjustment
ARTICLE I. AUTHORITY:
The Iowa City Board of Adjustment ~
Code of Iowa, City Code Title 14,
entitled
ARTICLE II MEMBERSHIP
Section 1. Qualifications.
the City Council. All
A majority
of the Board shall not be
Board of Adjustment
Board shall be q
~f the Board shall be persons
~n the business of purchasing
~uthority which is conferred by Chapter 414 of the
,d "Land Control and Development," Article B,
)n of these procedural rules stated herein.
of five (5) members appointed by
lectors of the City of Iowa City, Iowa
,nting the public at large; a majority
selling real estate.
Section 2.
expenses incurred for
submitted to the
Members shall serve without
outside the city on designated Board
but may be reimbursed for
Such expenses must be
Section 3
a
Board's procedL
their duties. E
r New Members Pnor to the first regular meetin
; provided with a copy of the City Zoning Chapter, the
rules and other information that would be useful to Board
shall be given an orientation briefing by
their appointment,
mprehensive Plan, the
tubers in carrying out
Section 4. Three consecutive unexplained absences of a Board:)er from regular
Board meeti may result in a recommendation to the City Council from the Board discharge said
member an~ appoint a new Board member. Members shall be removable for cause by the City
Council upon written charges and after public hearing.
Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal shall be filled for the unexpired term by the City Council after at least 30
days public notice of the vacancy. rs~hall
Section 6. Members shall be appointed for terms of five years. No roerobe be
appointed to s i ~ nem~ ;ely ~s. However, a member appointed to fill an unexpired ter~f with one
year or less ining may also be appointed concurrently for one full five (5) year term~.
/
Section 7. Resi(9ns. Resignations should be submitted in writing to the Board S,e(;retary, who will
transmit to the Mayor with copies to the City Manager, the Direct/of of Planning and
Communit~ and the Board Chairperson, preferably at least 60,,~/y~ pdor to the date of
intended departure.
ARTICLE III. OFFICERS:
Section 1. Number. of the Board shall be a Chairperson a~d a Vice-Chairperson, each
of whom shall be elected byiority vote of the members of the Board. The Board Secretary shall
be a staff person, who is by the Director of Planning an¢,~ommunity Development.
Section 2. Election and Term of The Chairperson an,d/Vice-Chairperson shall be elected
annually at the first regular meeting '~e Board each year.j'
Section 3. Vacancies. A vacancy in the o-~ce of Cha~rpers,,on or Vice-Chairperson because of death,
resignation, removal, disqualification or othe"r,,.cause shall be filled by election from the members of the
Board for the unexpired potlion of the term. ~ /"
Section 4. Chairperson. The Chairperson shall,'~e/n present, preside at all meetings, call special
meetings and in general perform all duties incide?t,,to the office of a Chairperson, and such other
duties as may be prescribed by the members fro. fi~ t~e to time. Such Chairperson may administer
oaths and compel the attendance of witnesse~?/
Section 5. Vice-Chairperson. The Vice-~/hairperson, ~1~o shall act as Chairperson when the
Chairperson is absent or abstaining, shallp~rform the duties ~the Chairperson when so acting, and
shall have all the powers of and be sub,~t to all the restriction's,,upon the Chairperson.
Section 6 Actinq Chairperson. In th,e,/~,b,,s, ence and/or due to the a~stention of both the Chairperson
and Vice-Chairperson, the remaining) three-member Board may elec~t~a member to serve as Acting
Chairperson. The Acting Chairpers~'n shall perform the duties of the Ct~irperson and when so acting
shall have all the powers of andl~ subject to all the restrictions uponCha rperson.
Section 7. Secretary. The ap,~ointed staff person, who serves as theo~d's Secretary, shall be
responsible for maintaining tl~b office of the Board, receiving and filing)ard~ecisions and orders,
posting a,n,d publishing notic/~s as required by law and for maintaining r lutes ~d other records of
the Board s proceedings./
ARTICLE IV. APPLIC/~IONS:
Section 1. Application'Forms. Any application for a request or appeal to the B. aro ....d of.,Adju .~ment shall
be filed with the C~ Clerk on forms provided by the Secretary of the Board. The Secretaq/'s office
is located in the D.~pa~rnent of Planning and Community Development. Forms are also avA, i~a in
the office of the/City Clerk. In the appropriate cases, the Building Inspector shall trans~,all
documents c,~titutmg_a record, upon which the Board shall act, to the Secretary of the Boar(
Section 2. Al~plication Submittal. Applications or appeals to the Board shall be filed with the City
within a reasonable time after the action appealed from, and shall specify the grounds for such appeal.
Procedural Rules
Iowa City Board of Adjustment
Page 3
An appeal
have
way.
a decision of the Building Inspector to issue a building pE
within a reasonable time if such appeal is filed more tha~
permit is observable from adj
be deemed to
(10) days after
or the public right-of-
Section 3. n Filing Fee. The applicant shall complete the
information re( )n the form, and any additional information as
the Board. A filing feebe paid upon presentation
by resolution by the;ouncil.
uired forms, providing all
uested by the Secretary of
The fee shall be established
Section 4. Party of
the real party in interest,
Requests for a variance or
as the owner or contract purch;
must be filed on behalf of
Section 5. Case Number. An
number in the order in which it is
filed according to
within five
above procedure shall be given a case
days of the date filed.
ARTICLE V. NOTICE:
Section 1. Notice Letters. No less than
Board shall notify by mail of the time,
record within 200 feet of the affected
formally notified of the time and place of the h(
to the public hearing, the Secretary of the
3ose of the public hearing all property owners of
provided by the applicant. The applicant shall be
ng, in writing, by the Secretary of the Board.
Section 2. Newspaper Notice. The Secretar
in a newspaper of general circulation as
shall give no less than 7 days public notice
W.
Section 3. Notice Sign. No less than
a sign on or near the property upon wh
immediately following the public he~
applicant(s) by the Board Secreta~j.
on the
public hearing, the Applicant shall post
being made, and shall remove the sign
The sign will be provided to the
ARTICLE Vl. HEARING:
Section 1. Regular Hearings. I-)(garings will be held as needed at a~,egular time and place to be set
by the members of the Board/ ~.
Section 2. Special Hearing. Special headngs or meetings of the B~,ard may be called by the
Chairperson and shall be,,~alled by the Chairperson or Vice-Chairperson',~t the request of three or
more members of the B,~rd. ~
Section 3. Place of He,~rin.qs. All hearings and meetings of the Board shall be'yen to the public and
shall be in a place ~essible to persons with disabilities. ~
Section 4. Quor.~. Three members of the Board constitute a quorum. ~.
Section 5. ApplYcant Representation. The applicant may, at the time of the public beetling, appear in
his/her own b(~half and may be represented by agent and/or counsel. The applic~0t or his/her
representative may present oral argument and testimony, witnesses including experts, and'may submit
written evidence and exhibits in the form of statements, photos, charts or other relevant evidence. In
the absence of the applicant or his/her representative(s), the Board may proceed to act on the matter
Procedural Rules
Iowa City Board of Adjustment
Page 4
based
information provided.
Section 6.
written briefs
The Board may request written briefs for legal argument.
ey so choose.
may submit
Section 7.
Chairperson of the
possible. The
testimony
appropdate.
of Hearing. Order and decorum shall be
ustment, so as to allow an orderly
swear witnesses and direct order of
redundant. The Chair may provide for
at the hearing by the
of evidence wherever
The Chair shall avoid
during the deliberations, as
Section 8. Hearinq Order.
hearing shall
1. Staff '~tation of the facts of theand recommendation to the Board.
2. Statement proponents of the ~hcation.
3. Statement by )onents of th~
4. Rebuttal by by opponents.
5. General discussion.
Section 9. Board Deliberation. After alt pa~~ave been heard, the public hearing will be declared
closed, so that the Board may e. The Board must state its findings of fact and
conclusions of law, as required by stateThe may request additional comments from the
participants. An application may be d~ ~rred orrawn at the request of (ne applicant any time
before a decision of the Board is mad~
Section 10. Board Motions. Motio~
except the Chairperson.
be made
by any member of the Commission
Section 11. Board Voting. motion and discussion, the shall be polled for votes. The
concurring vote of three (3) members of the Board shall be necess~l~ to uphold an appeal of a Zoning
Chapter interpretation, or to c~cide in favor of the apphcant to grant~ special exception as provided
for under the Zoning Chapt7 or to grant a variance to the Zoning Ch~,er.
Voting on Board decisionSwall be by roll call and will be recorded by yea~xand nays. Every member
of the Board, including t~ Chairperson, shall cast a vote upon each mot~o~ There shall be no vote
by proxy, however, a n~mber may abstain if the member believes there is a, confiict of interest. A
member who elects tc)/abstain from voting shall state the reason for the abs't,ention at the time of
vobng Prior tothe di~'cuss~on of the matter under consideration, a member who ~ns to abstain from
voting should so inf/~rm the Board, and refrain from discussion and deliberation Oq a case where a
conflict of interest//xists for that member.
Section 12. LeqAI Advisor. The City Attorney or a designated representative shall act as~gal counsel
to the Board.
Section 13. Except as othenNise provided herein, Robeds Rules of Order Newly Revised shall be
used to conduct Board hearings and meetings.
Procedural Rules
Iowa City Board of Adjustment
Page
ARTICLE RECORDS:
Section 1.
less than six
approval by the
of the Board and
reporter at the
of Headn~s. Headngs shall be taped and
Minutes shall be kept by a minute-taker,
or the Secretary of the Board.
also be on file at the City Clerk's
own expense.
be kept for a period no
fo~varded to the City Council after
)11 be maintained by the Secretary
;. The applicant may request a court
Section 2. Case Files.
additional information.
business hours. Copies
Secretary of the Board shal
tile shall be a public
made available upor
a file of all cases including forms and
and available for public inspection during
at cost.
Section 3. Transcript. Upon
at cost.
est, a transcript
of the Board's deliberations is available
ARTICLE VIII. DECISIONS:
Section 1. VVhenever possible,
the testimony and presentation of
Board shall be made at the same headrig wherein
concluded.
Section 2. Formal decisions shall be mad
law.
writing, setting forth findings of fact and conclusions of
Section 3. Each decisions shall
hearing, and shall be stamped Clerk to
forward the decision to the Johnsonounty
;ity Clerk within a reasonable time after the Board
icate the date and time of filing. The Clerk will
~s office for recording.
Section 4. A copy of said
the Building Inspector, the City
after filing with the City Clerk.
lall be forwarded
Office,
the Secretary of the Board to the applicant,
, of Record within a reasonable time
ARTICLE IX. AMENDMENTS PROCEDURAL RULES.
Section 1. A concurring vote/of three of the members of the Boa~ shall be necessary to amend these
procedural rules. Such prg~3osed amendments shall be present~,d in wdting at any regular meeting
or at any special meeting ~alled for that purpose. Amendments sh'~11 go into effect upon approval by
/ MAYOR ~ --
CITY CLERK ~y AttorEe¢¢~ce ~
Prepared by: Don Yucuis, Finance DirectoF, 410 E. Washington St., Iowa City, IA 52240 {319)356-5052
RESOLUTION NO. 96-103
RESOLUTION NAMING DEPOSITORIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the City of Iowa City,
in Johnson County, Iowa, approves the following list of financial institutions to be depositories of the City
of Iowa City funds in conformance with applicable provisions of Iowa Code Chapter 12C.2. The City
Treasurer is hereby authorized to deposit the City of Iowa City funds in amounts not to exceed the maximum
approved for each respective financial institution as set out below.
Depository
Name
Firstar Bank
First National Bank
Iowa State Bank
Hills Bank & Trust
Homeland Savings
Bank, FSB
Hawkeye State
Bank
Bank, FSB
Norwest Bank
U of I Credit Union
Passed and approved this
Location of Home Office Local Location
222 Second Ave. SE Same
Cedar Rapids, IA
52401-1214
204 E. Washington St. Same
Iowa City, IA
52244-1880
102 S. Clinton St. Same
Iowa City, IA
52244-1700
131 Main Street
Hills, IA 52235
999 Home Plaza
Waterloo, IA
50701-3731
229 South Dubuque Same
Iowa City, IA 52240
P.O. Be'<. 73850
Cedar Rapids, IA
52407-3850
101 3rd Avenue SW Same
Cedar Rapids, IA 52406
500 Iowa Avenue Same
Iowa City, IA
52244-2240
23rd day of April
132 E. Washington St.
Iowa City, IA 52240
150 E. Court St.
Iowa City, IA
52240-4110
30! S. C!inton St.
Iowa City, IA 52240
Maximum Balance Maximum Balance
in effect under in effect under
prior resolution this resolution
$25,000,000.00 $25,000~-O00.00
812,000,000.00 $15,000,000.00
$12,000,000.00 $15,000,000.00
$15,000,000.00 $15,000,O00.00
$10,000,000.00 $15,000,000.00
$1,500,000.00 $5,000,O00,00
$10,O00,000.O0 $10,000,000.00
$20,000,000.00 $35,000,O00.00
$5,000,000.00 $5,000,000.00
,1996.
CITY'CLERK
MAYOR
Approved by
Cit~ Attorney s Offi_c,e
Resolution No, 96-103
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll cell there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
X Baker
X Kubby
X Lehman
X Norton
X Novick
X Thornberry
X Vanderhoef
Prepared by: Jeff McClure, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138
RESOLUTION NO. 96-104
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER AND
WATER MAIN PUBLIC IMPROVEMENTS FOR WHISPERING MEADOWS
SUBDIVISION OUTLOT A - MEADOWLARK II CONDOS.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City,
Sanitary sewer and water main improvements for Whispering Meadows Subdivision
out lot A - Meadowlark II Condos, as constructed by B & D Construction Company of
Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
NOW, THEREFORE, RE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements are hereby formally accepted.
Passed and approved this. 23rd day of April
,1996.
ATTEST:
CITY'CLERK
MAYOR
Approved by
Resolution No, 96-104
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
Baker
__ Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
ENGINEER'S REPORT
CITY OF I0 WA CITY
April 15, 1996
Honorable Mayor and City Council
Iowa City, Iowa
RE: Whispering Meadows Subdivision Outlot A -
Meadowlark II Condos
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer and water main public
improvements for Whispering Meadows Subdivision Outlot A - Meadowlark II
Condos has been completed in substantial accordance with the plans and
specifications of the Engineering Division of the City of Iowa City. The required
maintenance bonds are on file in the City Clerk's Office for the sanitary sewer
and water main improvements constructed by B & D Construction Company of
Iowa City, Iowa.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
City Engineer
410 EAST WASfil;qOTON STREET · IOWA CITY, IOWA S2~40-1826 · [319) 3~6-$000 · FAX (~19) 356-3009
Prepared by: Denn¥ Gannon, Asst. City Engineer. 410 E. Washington St., Iowa City, IA 52240; 319-356-5142
RESOLUTION NO. 96-105
RESOLUTION ACCEPTING THE WORK FOR THE PAVING AND WATER IViAIN
PUBLIC IMPROVEMENTS FOR 916 SCOTT PARK DRIVE
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City,
Paving improvements for 916 Scott Park Drive as constructed by Metro Pavers,
Inc. of Iowa City, Iowa and water main improvements for 916 Scott Park Drive
as constructed by Maxwell Construction, Inc. of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public access
are hereby formally accepted and declared open for public access and use.
Passed and approved this 23rd
ATTEST:ciT~Y~LERK
day of April , 1996.
MAYOR
Approved by
U't~/Attorney s Office
It was moved by Thornberry and seconded by
adopted, and upon roll cell there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
X Baker
X Kubby
X Lehman
'~ -- Norton
'~ -- Novick
X __ Thornberry
~{ __ Vanderhoef
Resolution No. 96-105
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vand~rh~ef the Resolution be
AYES: NAYS: ABSENT:
Baker
Kubby
,Lehman
Norton
Novick
Thornberry
Vanderhoef
ENGINEER'S REPORT
CITY OF I0 WA CITY
April 15, 1996
Honorable Mayor and City Council
Iowa City, Iowa
RE: 916 Scott Park Drive
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the paving and water main public
improvements for 916 Scott Park Drive has been completed in substantial
accordance with the plans and specifications of the Engineering Division of the
City of Iowa City. The required maintenance bonds are on file in the City Clerk's
Office for the paving improvements constructed by Metro Pavers, Inc. of Iowa
City, Iowa and for the water main improvements constructed by Maxwell
Construction, Inc. of Iowa City, Iowa.
This tract of land (916 Scott Park Drive) and the adjacent right of way, together
totaling 1.02 acres, were annexed by the City of Iowa City in the fall of 1994 and
are located north of Scott Boulevard East, Part Two.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Richard A. Fosse, P.E.
City Engineer
410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 o i319) 3S6-5000 · FAX (.119) 3S6,$009
f
Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., iowa City, IA 52240; 319-356-5243
RESOLUTION NO. 96-106
RESOLUTION APPROVING THE PRELIMINARY PLAT OF GALWAY HILLS,
PARTS THREE AND FOUR, IOWA CITY, 10WA,
WHEREAS, the owner, Dav-Ed Ltd., filed with the City Clerk of Iowa City, Iowa, an application
for approval of the preliminary plat of Galway Hills, Parts Three and Four; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of both the City Code
and with the State Code of Iowa 11995).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The preliminary plat of Galway Hills, Parts Three and Four, Iowa City, Iowa, is hereby
approved.
The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and
directed to certify this resolution, which shall be affixed to the plat after passage and
approval as provided by law.
Passed and approved this 23rd day of April ,1996.
CITY'GLERK
MAYOR
Approved by %
Cit~/Attorney s Office~_,~3_,¢.¢
Resolution No. 96-106
Page 2
It was ml~e~by Norton and seconded by
adopted, and upon roll call there were:
AYES: NAYS;
X
X
X
X
X
Lehman
ABSENT:
the Resolution be
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City,
319-356-5243
RESOLUTION NO.
rlON APPROVING THE PRELIIVIINARY PLAT
FOUR, IOWA CITY, IOWA.
GALWAY HILLS,
WHEREAS, the Dav-Ed Ltd., filed with the City Cle
for approval of the preliminary plat of Galway Hills, Pa~
Iowa City, Iowa, an application
and Four; and
WHEREAS, the Department of Planning and Commt
Department examined the preliminary plat
Development and the Public Works
approval; and
WHEREAS, the Planning and Zoning Commissi
deliberation, recommended acceptance and
the preliminary plat and, after due
of the plat; and
WHEREAS, the preliminary [
and with the State Code of Iowa (1
h all of the requirements of both the City Code
NOW, THEREFORE, BE IT RESOLV
IOWA THAT:
BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
1. The preliminary plat of
approved.
The Mayor and
directed to certi'
approval as p~
Passed and approye/d this
ATTE~
:ITY CLERK
Hills, Parts Three and Four, Iowa City, Iowa, is hereby
Clerk of the City o~lowa City, Iowa are hereby authorized and
; resolution, which s~all be affixed to the plat after passage and
by law.
day of ~ , 1996.
MAYOR A~pp vedby
Date: April 23, 1996
To: Linda Woito, City Attomc-y, Mayor Naomi J. Novik and M~mbers of the City
Council
From: Galway Hills Residents
Re: Outlet 4 of Preliminary plat for Galway Hills Pa~t 3 & 4
Thank you again for allowing us the oppol'lUnity to try to meet with Mr. Cahill. This has
always be,¢n a neighborhood effort and this proposal does not b~efit the existing
neighborhood or the filture neighbors to the south. The benefit of the corridor, preserving
the cheny and other trees was outweighed by the fact that we weren'l looking to increase
one lot siz~ at the expense of another. The plan, as drafted, offered: 1. no increased use
of open space for Galway HilLs, 2. no decrease in density of lois abutting Galway 1, and
3. no landscaped buffer between the two extreamly d'Lfferent subdivisions.
We feel that tho developers representatives, in the developers absense, did not undcmtand
the concerns and ideas brought forth by the neighbors al the meeting on the 16th of April..
Transcript from 4\16~96 meeting concerning Gal~vay Hills Subdivision
We introduced ourselves and gave our address
Mark Kamps (MK), Dori Thomas, Bey Johlin,Jod)- Murph, Perrie Nades, Meg Bayless, Mary Reiman,
Bob Eischorsl, Dale Reiman, Jeff Nicholson, Ron Reed; Chuck Mullen, Larry Schnichter(LS)
MK Is there at~son why Dave Cahill could not be here today?
LS Not that I know of; he just asked me to be here in his place.
MK Can you speak for him?
LW (Linda Woito) Landscaped space sounds like grass to me.
LS Grass and trees and shrubs.
LW And ffDavekEd agrees to this, ~ve will bring the full map to council .......
City of Iowa City
MEMORANDUM
Date: April 18, 1996
To: The Honorable Mayor Naomi J. Novick and Members of the City Council
From: Linda Newman Woito, City Attorney ~esen~
Re: Attendance at Meeting between Developers' Repr rhood
Members; Galway Hills Subdivision, Parts 3 and 4
On Tuesday, April 16, 1996, twelve neighbors from the Galway Hills Subdivision, Part 1,
attended a meeting in the City Manager's Conference Room, also attended by Chuck Mullen,
attorney for the subdivider DawEd, and Larry Schnittjer, design architect for the subdivision.
I attended so that I could report back to you on the meeting and progress, if any.
The three topics were discussed, as requested by the City Council:
1. The trail system, the concept of which was put further by Sandy Rhodes (see below).
Future secondary access, which apparently Iowa City staff is expecting to go to the
south to Rohret Road east of Highway 218, and exiting on Coil Drive (which is part of
the Walden Wood Subdivision). This access, in my mind, will create new problems --
but that is an issue for another day.
3. Buffering of the larger lots from the smaller lots (see below).
The group agreed to recommend the following to the City Council:
Trails. The 4 acres proposed to be private open space, namely the dry bottom
detention basin, should be made a public open space and dedicated to the City and to
the public, with a new pub!ic trail integrating that space with the trail to be installed near
un,~,~ thu Hills
vv,,,uw ~.,,~r~. ~ ,,,,~ wuu,u ,,u, be ,~u,,Ler'~ The Galway
F oil k'~cl~./
plat presented to you at your April 6-7, 1996 meetings show this 4 acres as "private
open space". We were all made aware that the Parks & Recreation Commission did
not want this area to be a public open space because of maintenance.
Result: A design of this new public trail will be available for the Monday work session,
starting at 6:30 p.m. April 22, 1996, and is acceptable to the developer.
Buffers. Assuming the subdivider would agree, Larry Schnittjer agreed to design a
buffering strip between the rear of the larger lots and the rear of the smaller lots, which
the neighbors want to be basically a strip of grass or vegetation where they could walk
or ride their bikes. I noted that all families were represented that would abut this
buffering path except two families.
Everyone agreed that if such a buffer were included, that all properties which abutted
the area would have to unanimously agree to such stdp of land. The neighbors agreed
to maintain the buffering landscaped space either privately, or by forming a
homeowners' association.
Result: The proposed buffer idea was acceptable to the developer, see attached design.
Neighborhood Representation, All of the neighbors involved in these discussions are
residents of Part 1 of Galway Hills Subdivision. Although Part 2 was platted in 1995,
there are no streets or sold lots. This is why few sidewalks exist.
In an attempt to incorporate these ideas into the plat, I have drafted an amended Resolution
for your discussion. This amended resolution also incorporates some staff suggestions.
This matter will be discussed at your work session on Monday, April 22, 1996, and will be on
your formal agenda for voting on April 23, 1996. I see no reason why additional delays should
occur. Even with the added conditions and the cooperation of the neighbors and developer,
the preliminary plat for Parts 3 and 4 can and should move forward.
cc: Chuck Mullen, Attorney for Dav-Ed
Larry Schnittjer
Karin Franklin
City Clerk
City Manager
Asst. City Manager
Mark Kamps and Mary Reiman, Representatives of the Neighborhood
25
15.33'
'%,
Prepared by: Scott Kugler. Associate Planner. 410 E. Washington St., Iowa City, IA 52240; 319-356-5243
RESOLUTION NO.
RESOLUTION
PARTS THREE
THE PRELIMINARY PLAT OF GALWAY HILLS,
IOWA CITY, IOWA.
WHEREAS, the owner, Dav-Ed Ltd. riled with the City
for approval of the preliminary plal "Galway Hills, Parts Three
,, Iowa, an application
Four; and
WHEREAS, the I'),partment of Planni and Community
Department examined the preliminary at and recomme]
and the Public Works
and
WHEREAS, the Planning ~
deliberation, recommended
nission
the preliminary plat and, after due
the plat; and
WHEREAS, the preliminary plat conforms
and with the State Code of Iowa (1995).
II of the requirements of both the City Code
NOW, THEREFORE, BE IT RESOLVED E
IOWA THAT:
CiTY COUNCIL OF THE CITY OF 10WA CITY,
Subject to the following c(
and Four, Iowa City, is hereby
~reliminary plat of Galway Hills, Parts Three
The subdivide~
is desi
(eg. grass)
to all the
Outlot 4
owner,,
care
grant a buffer
plat as Outlot
area. This
owners in Galwa
~icted on the attached
,~a in Galway Hills, Part Three, which area
to serve as and be used as a landscaped
dl be for $1 and be an undivided interest
-lills Subdivision, Part One which abut
ram. In return, said abutting property
landscape and forever Outlot 4, and may form a formal
; Association or may choo~ to form an informal association to
said Outlot 4 in perpetuity.
2, which was originally shown on the preliminary plat as private open
is a dry bottom detention basin of + 4,8 acres. This area shall now be
;dicated to the City as public open space, and shall be integrated by a public
trail system through Outlot 2 with the trail system'slated for Willow Creek.
City shall accept the 4.8 acre detention area and integrated trail as "public open
space for recreational uses", but only if the 4,8 acre detention is not deemed
to be credited toward the 6 acres the Subdivider is obligated to dedicate under
a Conditional Zoning Agreement dated , 199
Resolution No.
Page 2
The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and
directed to certify this resolution, which shall be affixed to the plat after passage and
approval as provided by law.
Passed and approved this
day of ,1996. : "
MAYOR
Approve0 by \ .
CITY CLERK ~., 'CiW//Attorney s Office_/J;-?~
It was moved by and se red'by the Resolution be
adopted, and upon roll call there were:
ABSENT:
AYES: NAYS:
/
/
/ __ Baker
/ __ Kubby
Lehman
__ Norton
Novick
Thornberry
Vanderhoef
~1'14'5.~"E
137
Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243
RESOLUTION NO. 96-107
RESOLUTION APPROVING THE EXTRATERRITORIALPRELIMINARYAND FINAL
PLAT OF RIVER HILL ADDITION, JOHNSON COUNTY, IOWA.
WHEREAS, the applicants, Dwight and Vicki Tardy, filed with the City Clerk the final plat of
River Hill Addition, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in iowa City,
Johnson County, iowa:
That part of the northwest fractional quarter of Section Three (3) and the NE
fractional quarter of Section Four (4), Township Seventy-Eight (78) North,
Range Six (6) West of the Fifth P.M., Johnson County, iowa, more particularly
described as follows:
Beginning at the NW corner of Lot 1 of Vogel Subdivision, Johnson County,
Iowa, as recorded in Plat Book 19 at Page 97, Johnson County Recorder's
Office; thence N 00000'53" E, along the recorded west line of said frcl. NW ~A,
395.37 feet to the east row line of State Highway//923 (former U.S. Highway
//218); thence N 10o58'40" W along said row line, 2.22 feet to a found iron
rail; thence N 12°37'20" W along said row line, 169.04 feet to a found iron
rail; thence NW-ly 181.42 feet to a found iron rail along an arc of a 1850.O0
foot radius curve to the right, having a chord distance of 1 81.35 feet, bearing
N 09o59'48" W; thence S 88042'42" E, 68.95 feet to the NWcorner of said
frcl. NW ~; thence N 89024'39" E, 548.30 feet to a found rebar on the west
row line of the Crandic Railroad; thence S 07°35'48" E along said west row
line, 1015.00 feet to a found rebar; thence S 83 °02'50" W, 102.O1 feet to the
east line of Lot 2 of said Vogel subdivision; thence N 07o40'32" W along said
east line of Lot 2, 103.08 feet to a found rebar; thence N 19000'24" W along
said east line of Lot 2, 101.02 feet to a found rebar and the NE corner of said
Lot 2; thence N 12o27'04" W along the east line of Lot 1 of said Vogel
Subdivision, 151.56 feet to the NE corner of said Lot 1 and a found a/a" rebar;
thence S 86°43'24" W along the north line of said Lot 1, 408.71 feet to a
found S/a" rebar; thence S 00°58'17" E, 43.61 feet to a found S/s" rebar; thence
S 86o43'08" W, 94.89 feet to the point of beginning, containing 10.597 acres,
more or less, which includes 0.200 acres of road row that is to be dedicated
to the public, and is subject to easements or restrictions of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval;
and
WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and
recommended that said final plat and subdivision be accepted and approved; and
Resolution No. 96-107
Page 2
WHEREAS, a dedication has been made to the public, and the subdivision has been made with
the free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of
Iowa (1995) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The extraterritorial final plat and subdivision located on the above-described real estate
be and the same are hereby approved.
The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open
for public access at the time of recording for public safety reasons.
The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating
to said subdivision, and to certify a copy of this resolution, which shall be affixed to
the final plat after passage and approval by law. The owner/subdivider shall pay the
costs of recording the legal documents and the plat at the office of the County
Recorder of Johnson County, Iowa.
Passed and approved this 23rd day of April , 1996.
CITY CLERK
Approved by
City Attorney s O ice .z~_/,,~_ ~,.~
It was moved by Lehman and seconded by
adopted, and upon roll '-" * - ~
C~,, ~h~,r,~ were;
Thornberry
the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
STAFF REPORT
To: Planning & Zoning Commission
Item: SUB96-0008. River Hill Addition
GEN_EJ~AL INFORMATI~)N:
Applicant:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
Applicable Code requirements:
File date:
45-day limitation period:
60-day limitation period:
SPECIAL INFORMATION:
Public utilities:
Prepared by: Scott Kugler
Date: April 4, 1996
Dwight and Vicki Tardy
2911 Radcliffe Avenue
Iowa City, IA 52240
Phone: 351-5208
Preliminary and final plat approval.
To create a 3-lot residantial subdivision.
4608 Oak Crest Hill Road
10.3 acres
Residential & Agricultural; RS, A1
North: Undeveloped/agricultural, A1;
East: Undeveloped/agricultural, A3;
South: Residential, RS
West: Undeveloped/agricultural, A1
This area is not addressed in the Com-
prehensive Plan or the Fringe Area
Agreement.
Title 14, Chapter 7: Land Subdivisions
March 14, 1996
April 29, 1996
May 14, 1996
City water and sawer services are not
available in this location. The property
lies outside of the City's growth bound-
aries,
2
Public services:
Police protection will be provided by
Johnson County, and fire protection by
Hills.
Transportation:
No Iowa City Transit bus routes serve
this area.
Physical characteristics:
The property contains very steep slopes
on lots 2 and 3. Lot 1 contains an
existing residence located on the top of
a ridge. Lot 2 is also wooded.
BACKGROUND INFORMATION:
The applicants, Dwight and Vicki Tardy, on behalf of property owners Stephen and Kathleen
Bright, have requested preliminary and final plat approval of River Hill Addition, a 10.3 scre,
3-lot residential subdivision located at 4608 Oak Crest Hill Road SE. The property contains
an existing residence located on Lot 1 and some outbuildings located on Lot 3. Lot 1 is
located on the top of a ridge overlooking the Iowa River to the east. Lots 2 and 3 contain
very steep slopes. This site lies within an area that until recently was under Hills' extraterrito-
rial review, and thus is not addressed in the Fringe Area Agreement. It is located outside of
the City's designated growth boundaries.
,.ANALYSIS:
The preliminary and final plat appears to be in general conformance with the City's subdivision
regulations, with the exception of those items listed under Deficiencies and Discrepancies,
below, A Grading Plan must be submitted and approved prior to City Council consideration
of the plat due to the steep slopes that are located on the property, Legal papers have been
submitted and are under review by Public Works and the City Attorney's office, The legal
papers must also be approved prior to Council consideration,
Lot 3 as shown on the plat contains no frontage on a public street. The applicants indicate
that Lot 3 will be used for livestock and/or crops. Staff recommends that Lot 3 be relabelled
as Outlot A, to be used for agricultural purposes. The applicants have indicated that they
rotend to revise the plat to relabel Lot 3 as Outlot A, but staff has not yet received a revised
plat.
Lot 2 appears to be fully occupied by a wooded hillside. Staff questions whether or not
suitable building and septic sites can be found on this lot. Any development on the property
will likely require extensive grading of the hillside. The applicant has been advised to consult
an engineer prior to any grading on Lot 2 to determine its impact on the stability of the slope.
Normally, the City requires that storm water management easements be dedicated on county
subdivision plats, and language is included in the legal papers setting forth certain conditions
under which the City can require the construction of the storm water basins. However, given
that this subdivision is creating only one additional building lot and no public streets are being
constructed, Public Works is recommending that the requirement to provide stormwater
management be waived. If Outlot A is ever resubdivided into additional building lots, this
issue could be revisited.
STAFF RECOMMENDATION:
Staff recommends that SUB96-0008 be deferred pending resolution of the deficiencies and
discrepancies listed below. Upon resolution of these items, staff recommends approval,
subject to the approval of a Grading Plan prior to City Council consideration of the plat.
DEFICIENCIES AND DISCREPANCIES:
1. Lot 3 should be an outlot instead of a lot.
2. Oak Crest Hill Road should be labelled on the plat.
3. Existing utilities along Oak Crest Hill Road should be shown.
4. The POB should be labelled on the plat.
5. A Grading Plan is required.
ATTACHMENTS:
1. Location Map.
2. Preliminary and Final Plat.
Approved by:(~(~~
K~n Franklin, Director
Department of Planning and
Community Development
LOCATOON MAP
REZg~)-0008
RIVER HIL. L ADDITION
a $yc, i~
0
0
FOLLOWING IS m~
BEST DOCUMENT AVAILABLE
LOT 1
2.725 ACRES
II
II
//..,.'
Prepared by: Steven Nasby. Assoc. Planner, 410 E. Washington St., Iowa City ]A 52240 (319)356-5248
RESOLUTION NO. 96-108
RESOLUTION ADOPTING IOWA ClTY'S FY97 ANNUAL ACTION PLAN, THAT IS PART OF
THE CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT
SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE
AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE CONSOLIDATED PLAN.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the City
of Iowa City, Iowa, to prepare and submit an Annual Action Plan for FY97 as part of the
City's Consolidated Plan {CITY STEPS) to plan for the use of federal funds to assist lower
income residents with housing, jobs and services; and
WHEREAS, the Iowa City Housing and Community Development Commission has held a series
of meetings regarding the use of federal Community Development Block Grant (CDBG) and
HOME Investment Partnership (HOME) funds for fiscal year 1997; and
WHEREAS, the City has disseminated information, received public input and held a public
hearing on the FY97 Annual Action Plan; and
WHEREAS, the Annual Action Plan contains the allocation of CDBG and HOME funds attached
hereto as Exhibit A; and
WHEREAS, the Annual Action Plan does not include the CDBG allocation for the Free Medical
Clinic so as to avoid a council member's potential conflict of interest; and
WHEREAS, adoption of the Annual Action Plan for FY97 will make Iowa City eligible for
federal and state funds administered by the U.S. Department of Housing and Urban
Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of the
Annual Action Plan for FY97 and submission to the U.S. Department of Housing and Urban
Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The City of Iowa City Annual Action Plan for FY97, filed in the office of the City
Clerk, be and the same is hereby approved and adopted.
2. The City Manager of Iowa City is hereby authorized and directed to submit the City of
Iowa City Annual Action Plan for FY97 to the U.S. Department of Housing and Urban
Development, and is further authorized and directed to provide all the necessary
certifications required by the U.S. Department of Housing and Urban Development in
Resolution No. 96-108
Page 2
connection with said Plan.
3. The City Manager is hereby designated as the Chief Executive Officer and authorized to
act on behalf of the City of Iowa City in connection with the City of Iowa City Annual
Action Plan for FY97.
Passed and approved this 2~rd day of April ,1996.
CITY CLERK .
App,~d b/~~~
It was moved by Kubb¥ and seconded by
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Lehman
Baker
--Kubby
Lehman
__NoVon
__Novick
__Thornberry
__Vanderhoef
the Resolution be
Exhibit A
PROJECTS RECOMMENDED FOR 1996
CDBG AND HOME FUNDING
Economic Development Projects {Estimated Set-aside $137,754)
Micro-enterprise Training: Institute for Social and Economic Development
Business Expansion/Marketing: Heartland Candleworks
Subtotal
Public Facilities Projects (Estimated Set-aside 9119,148)
Pheasant Ridge Facility: Neighborhood Centers of Johnson County
Accessibility Improvements: Conner Center for independent Living
Clinic Renovations: Free Medical Clinic
Subtotal
HCDC {4/16/98)
Request Recommendation
$28,000 928,000
~50,000 950,00~
978,000 978,000
9185,000 $165,324
91,848 91,848
$57,000 951,976
$263,848 9219,148
Public Service Projects (FY97 Statutory Cap 9157,890)
Furniture Project: Domestic Violence Intervention Program $7,500 97,500
Job Training: East Central iowa Employment and Training Consortium $25.702 99,827
Youth Employment Training: Mayor's Youth Employment Program $22,396 98,463
Housing Support Program: LIFE Skills $17,100 $17,100
Support Services for Transitional Housing: Emergency Housing Project $10,000 $10,000
Aid to Agencies ~105,000 $105,000
Subtotal $210,698 $157.890
Housing Projects {Estimated Set-aside 9857,136)
Small Repair Program: Elderly Services Agency
Housing Rehabilitation: City of Iowa City
Rental Housing-Accessibility Rehab: Conner Center for Independent Living
Acquisition & Rehab: Greater Iowa City Housing Fellowship
Homeownership-Land Acquisition: Greater Iowa City Housing Fellowship
SR0 Housing: City of Iowa City
Homeownership-Downpayment Assistance: City of Iowa City
Tenant Based Rent Assistance: Iowa City Public Housing Authority
Subtotal
Subtotal
Administration (Estimated Set-aside 9183.672)
Program Administration and Planning
Critical Issues Planning
Contingency
Unprogrammad Funds for CDBG and HOME
TOTAL
Sources of Funds
1996 CDUG Entitled (Estimated) $912,600
1996 HOME Entitlement {Estimated) 9360,000
Program Income 9140,000
Unprogrammed Funds 9218,000
TOTAL $1,630,600
Subtotal
928,000
9457 000
$18 000
$344 405
$107 400
$100 000
945 000
$150 000
$1.399.805
9161.000
0
9161,000
$75,000
$75,000
$2,188,351
928,000
$407,000
$8,000
$171,490
9107,400
975,000
~45,000
75,000
$916,890
9161,000
922~672
9183,672
$75.000
$75.000
$1,630,600
Prepared by: Steve Nasby, Assoc. Planner, 410 E. Washington St., Iowa City, IA 52240 (319} 356-5248
RESOLUTION NO. 96-109
RESOLUTION ADOPTING THE COMMUNITY DEVELOPMENT BLOCK GRANT
ALLOCATION FOR THE FREE MEDICAL CLINIC WITHIN THE FY97 ANNUAL
ACTION PLAN, THAT IS PART OF THE CONSOLIDATED PLAN (CITY
STEPS).
WHEREAS, Resolution 96-108 adopts the FY97 Annual Action Plan with the
exception of the Community Development Block Grant (CDBG) allocation for the Free Medical
Clinic which is a part of the plan; and
WHEREAS, the City Council finds that the adoption of said CDBG allocation to Free Medical
Clinic is an essential part of the FY97 action plan,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
The City of Iowa City hereby adopts the CDBG funding for Free Medical Clinic as part of the
FY97 Annual Action Plan.
Passed and approved this 23rd day of April ,1996.
CITY'CLERK
It was moved by Baker and seconded by
adopted, and upon roll call there were:
Lehman the Resolution be
AYES: NAYS: ABSENT: ABSTAIN
X
X
X
X
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
X
Prepared by: Dan Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 {319) 356-5144
RESOLUTION NO.
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY
LANDFILL FORCE MAIN PROJECT, ESTABLISHINGAMOUNT OFBID SECURITY
TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVER-
TISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing
thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA
THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% of bid payable to Treasurer. City of Iowa
City, Iowa.
The City Clerk is hereby authorized and directed to publish notice for the receipt of
bids for the construction of the above-named project in a newspaper published at least
once weekly and having a general circulation in the city.
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at
the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 14th day of
May, !996, Thereafter the bids will _he opened by the City Engineer or designee, and
thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said
bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City,
Iowa, at 7:30 p.m. on the 21st day of May, 1996, or at such later time and place as
may then be fixed.
Passed and approved this
day of , 1996.
ATTEST:
CITY CLERK
MAYOR
Approved by
ey s'Office
Prepared by: Machele Wiebel, Personnel Generalist, 410 E. Washington St., Iowa City, IA 52240 (319)356-5025
RESOLUTION NO. 96-112
RESOLUTION ESTABLISHING CLASSIFICATION/COMPENSATION PLANS
FOR CONFIDENTIAL/ADMINISTRATIVE EMPLOYEES AND EXECUTIVE
EMPLOYEES.FOR FY97, FY98 AND FY99
WHEREAS, the City of Iowa City employs certain employees referred to as Confidential,
Administrative and Executive personnel; and
WHEREAS, it is necessary to establish position classifications and compensation ranges for
said personnel.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that Confidential/Administrative and Executive employees shall receive compensation
as established by the FY97, FY98 and FY99 Confidential/Administrative and Executive
Classification Compensation Plans, as attached.
Passed and approved this 23rd
day of April ,1996.
MAYOR
ATTEST: /~~ ~. ~]~4~
CIT?~CLERK
It was moved by Kubby and seconded by __
adopted, and upon roll call there were:
Approved by
itv; n~:;oe ~ theney/s uft'ce~R~e¢~lu~t~on
AYES: NAYS: ABSENT:
X
X
X
X
X
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
be
ADb~INISTRATIVE/CONFIDENTIAL PAYPLAN - FY97 (JUNE 29, 1996)
PAYGRADE:
STEP 1 STEP 2 STEP 3
6 mo. 12 mo.
23
Admtn ClerkJTypist $10.99 $12.31
Document Specialist $879.20 $984,80
License Specialist $22.859.20 $25.604.80
24
Admin Secretary
Code Enforcement Assist
Deputy City Clerk
Operations Specialist
25
Admin Sec/Records Supr
Personnel Assistant
Programmer/Analyst
Office Manager - Library
26
Admin Assist to City Mngr
Budget Mngmnt Analyst
Emergency Comm. Supr
Legal Assistant
Occ. Safety & Tmg Spec
Personnel Generalist
Sr PmgrammerlAnafyst
Transit Shop Supervisor
$11.89 $13.31
$951.20 $1.064.80
$24.731.20 $27.684.80
$12.85 $14,40
$1,028.00 $1.152.00
$26.728.00 $29.952.00
$",3,92 $15,60
$1.113.60 $1.248.00
$28,953.60 $32,448.00
STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 yrso 7.5 yrs.
3. 50% 3. 50% 3,50% 3. 50% 3.50% 3. 50% 3. .50%
$12.73 $13.17 $13.63
$1,018,40 $1.053.60 $1.090.40
$26,478.40 $27.393.60 $28.350.40
$14.12 $14.61 $15.13 $15,65 $15.75
$1,129.60 $1.168.80 $1,210.40 $1.252.00 $1,260.00
$29,369.60 $30.388.80 $31.470.40 $32,552.00 $32.760.00
$13.78 $14.26 $14.76
$1,102.40 $1.140.80 $1.180.80
$28,862.40 $29,660,80 $30.700.80
$15.28 $15.82 $16.38 $16.94 $17,22
$1,222.40 $1,265.60 $1,310.40 $1.355.20 $1.377.60
$31.782.40 $32.905.60 $34.070.40 $35,235.20 $35.817.60
$14.91 $15,44 $15.97 $16.53 $17,11 $17.72 $18.34 $18.84
$1.19280 $1.235.20 $1.277.60 $1.322.40 $1.368.80 $1.417.60 $1,467.20 $1,507.20
$31.012.80 $32,115,20 $33.217.60 $34.382.40 $35,588.80 $36.857.60 $38.147.20 $39.187.20
$18.15 $16.72 $17.29 $17.89
$1.292.00 $1,337.60 $1.383.20 $1.431.20
$33.592.00 $34,777.60 $35,983.20 $37,211.20
$18.52 $19.17 $19.83 $20.60
$1,481.60 $1,533.60 $1.586.40 $1.648.00
$38,521.60 $39.873.60 $41,246.40 $42,848.00
admin97.xls sheet 1 page 5
PAYGEADE:
27
Airport Manager
Animal Control Supr
Assist Supt - Wastewater
Assist Supt - Streets
Assist Supt - Water
Document Serv Supr
Human Rights Coord
Information Serv Coord
Library Coord-OeYelpmnt
Parldng Operations Supr
Transit Operations Supr
28
Assist City Attorney
Customer Service Mngr
Forester/Hor~icutturist
Purchasin9 Agent
Sr. information Serv Coord
29
Cable 'IV Admin
City ArctJEnergy C0ord
Controller
Equipment Supr
Housing Admin
Parks Superintendent
Police Sergeant
Sr Bldng Inspector
Sr Engineer
Sr Housing Inspector
Parking Manager
Special Projects Administrator
Transit Manager
STEP 1
STEP 2 STEP 3
6 mo. 12 mo.
5. 50% 5. 50%
$15.07 $15.91 $16.78
$1,205.60 $1.272.80 $1,342,40
$31,345.60 $33.092.80 $34.902.40
FY 97 - cont'd
STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX.
18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 ~rs. 7.5 yrs.
5, 50% 3, 50% 3, 50% 3. 50% 3. 50% ,3. 50% 3. 50%
$17.70 $18.33 $18.98
$1.416.00 $1,466.40 $1.5'i8.40
$36,816.00 $38,126.40 $39.478.40
$19.64 $20.33 $21.04 $21.78 $22.54
$1.571.20 $1.626.40 $1,683.20 $1,742,40 $1,803.20
$40.851.20 $42,286.40 $43.763.20 $45,302.40 $46,883.20
$16.31 $17.21 $18.15 $19,14
$1.304,80 $1.376,80 $1,452.00 $1.531.20
$33.924.80 $35.796.80 $37,752.00 $39.811.20
$19.81 $20.51 $21.23 $21.97 622.74 $23.53 $24.66
$1,584.80 $1.640.80 $1,698.40 $1.757.60 $1,819,20 $1.882.40 $1,972.80
$41.20'4.80 $42.660.80 $44.158.40 $45.697.80 $47,299,20 $48.942.40 $51,292.80
$17.87 $18.65 $19,68 $20,76
$1.413.60 $1.492.00 $1.574,40 $1,660.80
$36.753.60 $38.792,00 $40.934.40 $43.180.80
$21.49 $22.24 $23,01 $23.82
$1.719.20 $1.779.20 $1.840.80 $1,905,60
$44.699.29 $46.259,20 $47.860.80 $49.545,60
$24.67 $25.52 $26.95
$1,973.60 $2,041.60 $2.156.00
$51.313.60 $53.081.60 $56.056.00
admin97.xls sheet 1 page
PAYGRADE:
3O
Battalion Chief
Community Dev Coerd
Fi,'~t Assist City Aitomey
Library Coordinator
Police Lieutenant
Wastewater Supfintndnt
Senior Center Coord
Senior Planner
Solid Waste Suprintndnt
Supt of StreetsJ1Nater Dist
Traffic Engineer
Water Suprintndnt
31
Assist Finance Director
Assist Library Director
Assist PCD DirlJCCOG
Personnel Administrator
Police Captain
Recreation Suprintndnt
City Engineer
STEP1
STEP 2 STEP 3 STEP 4
6 mo. ~2 mo. 18 mo.
5. 50% 5. 50% 5. 5O%
FY 97- cont'd
STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX.
2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 yrs. 7.5
3. 50% 3. 50% 3. 50% 3. 50% 3. 50% 3. 50%
$19.12 $20.18 $21.28 $22.46
$1,529.60 $1,614.40 $1,702.40 $1,796.80
$39,769.60 $41,974.40 $44,262.40 646,716.80
$23.25 $24.06 $24.89 $25.78 $26.67 $27.61 $29.45
$1,860.00 $1,924.80 $1,991.20 $2,062.40 $2.133.60 $2,208.80 $2,356.00
$48,360.00 $50,044.80 $51,771.20 $53,622.40 $55,473.60 $57,428.80 $61,256.00
$20.70 $21,85 S23.05
$1.656.00 $1,748.00 $1.844.00
$43.056.00 $45,448 00 $47.944.(]0
$24.33 $25.17 $26.06 $26.96
$1.946.40 $2,013.60 $2,084.80 $2.156.80
$50.606,40 $52,353.60 $54,204.80 $56,076,80
$27.90 $28.87 $29.88 $32,19
$2,232.00 $2.30960 $2.390.40 $2.575.20
$58,032.00 $60.049.60 $62,150.40 $66.955.20
$22.41 $23.65 $24.95
$1.792.80 $1,892.00 $1.996.00
$46,612.80 $49.192.00 $51.896.00
$26.32 $27.25 $28,20 $29.18
$2.10560 $2,180.00 $2,256.00 $2.334.40
$54,745.60 $56,680.00 $58,656.00 $60,694.40
$30.20 $31.25 $32.35 $35.16
$2,416.00 $2,500.00 $2,588.00 $2.814.40
$62,816.00 $65,000.00 $67,288.00 $73,174.40
admin97.xls sheet 1 page 7 ~
F'~ 97 - cont'd
EXECUTIVE PAYPLAN - FY97 (JUNE 29, 1996)
MINIMUM
33
Fire Chief $24.25
HIS Director $1,940.00
Ubrary Director $50,440.00
Parking & Transit Director
Parks & Rec Dir6ctor
PCO Director
Assist City Manager . $26.27
Finance Direc~or $2,101.60
Police Chief $54,641.60
Public Works Director
MAXI MUM
:~38.44
$3,'375.20
$79.*~)55.20
$42.04
$3.363.20
$87.443.2O
admin97.xls sheet I page 8
ADMINISTRATIVE/CONFIDENTIAL PAYPLAN - FY98 (JUNE 28, 1997)
PAYGRADE:
STEP 1 STEP 2 STEP 3
6 mo. 12 mo.
12. 00%
23
Admin Clerk/Typts~ $11.32 $12.68
Document Specialist $905.60 $1,014.40
License Specialist $23,545.60 $26.374.40
24
Admin Secretary
Code Enforcement Assist
Deputy City Clerk
Operations Spectalis~
25
Admln Sac/Records Supr
Personnel Assistant
Programmer/Analyst
Office Manager - Library
28
Admin Assist to City Mngr
Budget Mngrnnt Analyst
Emer9ency Comm. Supr
Legal Assistant
Occ. Safety & Trng Spec
Personnel Generalist
Sr Programmer/Analyst
Transit Shop Supervisor
$12.25 $13.71
$980.00 $1,096.80
$25.480.00 $28.516.80
$13,24 $14.83
$1,059.20 $1.186.40
$27.539.20 $30.846.40
$14.34 $16,07
$1.147,20 $1.28560
$29,827,20 $33,425.60
STEP 4 STEP 5 STEP 6 STEP 7
18 mo. 2.6 yrs. .3.5 yrs. 4.5 yrs.
3, 50% .3. 50~ 3. 50% 3, 50~
$13.11 $13.57 $14.04 $14.54
$1.048.80 $1,085.60 $1,123.20 $1.163,20
$27,268.80 $28,225.60 $29,203.20 $30.243.20
$14.19 $14.69 $I5.20 $15.74
$1,135 20 $1,175.20 $1.216.00 $1.259.20
$29.515.20 $30.555.20 $31.616,00 $32.739.20
$15.36 $15.90 $16.45 $17.03
$1.228.80 $1,272.00 $1.316,00 $1.362.40
$31,948.80 $33.072.00 $34,216.00 $35.422.40
$16.63 $17.22 $17,81 $18,43
$1.330.40 $1,377.60 $1.424.80 $1.474.40
$34,590.40 $35,817.60 $37.044.80 $38.334.40
STEP 8 STEP 9 STEP 10
5.5 yrs. 6.5 yrs. 7.5 yrs.
3.50% 3.50% 3.50%
$15.05 $15.58 $16.12 $!6.22
$1,204.00 $1,246.40 $1.289.80 $1.297.60
$31.304.00 $32.406.40 $33.529.60 $33,737.60
$16.29 $16.87 $17,45 $17.74
$1,303.20 $1.349.60 $1,396.00 $1.419.20
$33.883.20 $35.089.60 $36,296.00 $36.899.20
$17.62 $18.28 $18.89 $19.41
$1.409.60 $1.460.00 $1,511,20 $1.552.80
$36.649.60 $37.960.00 $39.291,20 $40.372.80
$19.08 $19.75 $20.42 $21.22
$1.526.40 $1,580.00 $1,633.60 $1,697.60
$39.686.40 $41.080.00 $42.473.60 $44,137.60
admin97.xls sheet 1 page 9
PAYGRADE:
27
Airport Manager
Animal Control Supr
Assist Supt - Wastewater
Assist Supt - Streets
Assist Supt - Water
Document Serv Supr
Human Rights Coord
Information Serv Coord
Library Coord-Oevelpmnt
Parldng Operations Supr
Transit Operations Supr
28
Assist City Attorney
Customer Ser,,/ce Mn9r
Forester/Horticu ~t uris t
Purchasin9 Agent
St. Informatten Serv Coord
29
Cable TV Admin
CAy Arc*JEnergy Coord
Controller
Equipment Supr
Housing Admin
Parres Superintendent
Police Sergeant
Sr Bldng Inspector
Sr Engineer
Sr Housing Inspector
Parking Manager
Special Projects Administrator
Transit Manager
STEP
STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
6 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs.
5. 50% 5. 50% 5. 50% 3. ~ 3. 50% 3. 50%
$15.52 $16.39 $17.28 $18.23 $18.88 $19.55 $20.23
$1,241.60 $1,311.20 $1,382.40 $1,458.40 $1,510.40 $1,564.00 $1,618.40
$32,281.60 $34,091.20 $35.942.40 $37,918.40 $39,270.40 $40,664.00 $42,078.40
$16.80 $17.73 $18.69 $19.71 $20.40 $21.13 $21.87
$1,344.00 $1,418.40 $1,495.20 $1,576.80 $1,632.00 $1,690.40 $1,749.60
$34,944.00 $36,878.40 $38,875.20 $40,996.80 $42,432.00 $43.950.40 $45.489.60
$18.20 $19.21 ,~;20.27 $21.38 $22.13 $22.91 $23.70
$1,456.00 $1,536.80 $1,621 60 $1,710.40 $1,770.40 $1,832.80 $1,896.00
$37,856.00 $39,956.80 $42.'161.60 $44,470.40 $46,030.40 $47,652.80 $49,296.00
FY 98 - cont'd
STEP 8 STEP 9 STEP 10 MAX.
6.5 yrs. 6.5 yrs. 7.5 yrs.
3.50% 3.50% 3.50%
$20.94 $21.67 $22.43 $23.22
$1,675.20 $1,733,60 ,$1,794,40 $1,857.60
$43,555.20 $45,073.60 $46,654.40 $48,297.60
$22.63 $23.42 $24.24 $25.40
$1,810.40 $1,873.60 $1,939.20 $2,032.00
$47,070.40 $48,713.60 $50,419.20 $52,832.00
$24.53 $25.41 $26.29 $27.76
$1,962.40 $2,032.80 $2,103.20 $2,220.80
$51,022.40 $52,852.80 $54,683.20 $57,740.80
admin97. xls sheet I page 10
PAYGRADE:
Battalion Chief
Community Dev Coord
Firs~ Assist City Attorney
Ubrary Coordinator
Police Lieutenant
Wastewater $uprintndnt
Senior Center Coord
Senier Planner
Solid Waste Suprtntndnt
Supt of Streets/VVater Oist
Traffic Engineer
Water Suprintndnt
STEP I
STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
6 mo. 'IA r~o. 18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs.
5. 50% 5. 50~ 5. 50% 3. 50% 3. 50~ 3. 50?4
$19.69 $20.79 $21.92 $23.13 $23.95 $24.78 $25.64
$1,575.20 $1,663.20 $1,753.60 $1,850.40 $1,916.00 $1,982.40 $2,051.20
$40,955.20 $43,243.20 $45,593.60 $48,110.40 $49,816.00 $51,542.40 $53,331.20
FY 98 - cont'd
STEP 8 STEP 9 STEP 10
5.5 yrs. 6.5 ~/rs. 7.5 yrs.
3. 50% .3. 50~ .3.
$26.55 $27.47 $28.44 $30.33
$2,124.00 52,197.60 $2,275.20 $2,426.40
$55,224.00 $57,137.60 $59,155.20 $63.086.40
31
Assist Finance Director
Assist Library Director
Assist PCD Dir/JCCOG
Personnel Administrator
Police Captain
Recreation SupHntndnt
32
City Engineer
$21.32 $22.51 ~23.74 $25.06 $25.93 $26.84 $27.77
$1.705.60 $1,800.80 $1.899.20 $2,004.80 $2,074.40 $2,147.20 $2.221.60
$44,345.60 $46.820.80 $49,379.20 $52,124.80 $53,934.40 $55.827.20 $57,761.60
$23.08 $24.36 $25.70 $27.11
$1,846.40 $1.948.80 $2,{356.00 $2,168.80
$48.006.40 $50,668.80 $53.456.00 $56,388.80
$28.07 $29.05 $30.06
$2,245.60 $2.324.00 $2.404.80
$58.385.60 $60.424.00 $62,524.80
$28.74 $29.74 $30.78 $33.16
$2,299.20 $2.379.20 $2,462.40 $2.652.80
$59.779.20 $61.859.20 $64,022.40 $68,972.80
$31.11 $32.19 $33.32 $36.24
$2.488.80 $2.575.20 $2.665.60 $2.899.20
$64.708.80 $66,955.20 $69,305.60 $75.379.20
admtn97.xls sheet I page 11
FY 98 - coned
F_X~CUTIVE PAYPLAN - FY98 (JUNE 28. 1997)
MINIMUM
Fire Chief $24.98
HIS Director $1.998.40
Library Director $51.958.40
Parking & Trans{t Director
Padis & Rec Director
PCD Dire~or
34
Assist City Manager $27.06
Finance Director $2.164.80
Police Chief $56.284.80
Pubitc Works Director
M,a~XIMUM
$39.59
$3.167.20
$82.347.20
$43.30
$3.464.00
$90.064.00
admin97.xls sheet 1 page 12
AD~INISTRATIVF. JCONFIDENTIAL PAYPLAN - FY99 (JUNI: 27. 1998)
PAYGR.~DE:
23
Admtn Clerk/Typist
Document Specialist
License Specialist
24
Admin Secretary
Code Enforcement Assist
Deputy C~ty Clerk
Operations Specialist
25
Admin Sec/Records Supr
Personnel Assistant
Prog~arnmerlAnalyst
Office Manager - library
28
Admtn Assist to City Mngr
Budget Mngmnt Analyst
Emergency Comm. Supr
Legal Assistant
Occ, Safety & Ting Spec
Personnel C-enemlist
Sr Programmer/Analyst
Transit Shop Supen~isor
STEP 1 STEP 2 STEP 3
6 mo. '~2 too,
1'2.00%
$11.55 $12.93
$924.00 $1,034.40
$24,024.00 $28,894.40
$12.50 $13.98
$1.000.00 $1.118,40
$26,000.00 $29.078,40
$13.50 $15.13
$1.080.00 $1.210.40
$28.o8o.00 $31,470,40
$14.63 $16.39
$1.17o.40 $1.311.20
$30,430.40 $34.091.20
STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 8,5 yrs. 6.5 yrs. 7.5 yrs.
3. 50~/~ 3. 50~/~ 3, 50~/~ 3. 50% 3. 50~/~ 3. 50~ 3. 50~
$13.37 $13.84
$1.069.60 $1.107.20
$27.809.60 $28.787.20
$14.32 $14.83 $15.35 $15.89 $18.44 $16.54
$1,145.60 $1.186.40 $1,228.00 $1.271.2o $1,315,20 $1,323.20
$29,785.60 $30.846.40 $31,928.~0 $33.051.20 $34,195.20 $34.403.20
$14.47 $14.98
$1.157.60 $1.198.40
$30.097.60 $31.158.40
$15.50 $16.05 $16.62 $17.21 $17.80 $18.09
$1.240.00 $1.284.00 $1.329.60 $1.376.80 $1,424.00 $1.447.20
$32,240.00 $33.384.00 $34.569.60 $35.796.80 $37,024.00 $37.627.20
$15.67 $16.22
$1,253,60 $1.297.60
$32,593,6o $33.737.60
$16.78 $17.37 $17.97 $18.62 $19,27 $19.80
$1.342.40 $1.389.60 $1.437.80 :$1.489.6o $1.541.60 $1.584.00
$34.902.40 $36.129.~o $37.377.60 $38,729.60 $4o.o81,60 $41,184.0o
$16.96 $17.56 $18.17 $18.80 $19.46
$1.356.80 $1.404.80 $1.453.6o $1.504,o0 $1.556.8o
$35.276.80 $36.524.80 $37.793.60 $39,104.00 $40,476,60
$20.15 $20.83 $21-54
$1,612,0o $1.666,40 $1.731.20
$41,912.00 $43,326.40 $45,011.20
admin97. xls sheet 1 page 13
PAYGRADE:
27
Airport Manager
Animal Control Supr
Assist Supt ~ Wastewater
Assist Supt - Streets
Assist Sup~ - Water
Document Serv Supr
Human Rights Coord
Information Serv Coerd
Library Coord-Develpmnt
Parking Operations Supr
Transit Operations Supr
28
Assist City Attorney
Customer Service Mngr
Fores'ter/Horticuiturist
Purebasing Agent
St. Information Serv Coord
29
Cable 'IV Admin
City Arct/Energy Coord
Controller
Equipment Supr
Housing Admin
Parks Superintendent
Police Sergeant
Sr Biting Inspector
St' Engineer
Sr Housing Inspector
Parking Manager
Special Projects Administrator
Transit Manager
STEP 1
STEP 2 STEP 3 STEP 4 STEP 5
6 mo. '~2 mo. 18 mo. 2.5 yrs.
5. 50% 5. 5~'~ 5. 50~ 3. 50%
STEP 6 STEP 7 STEP 8 STEP 9
3.5 yr~. 4.5 yrs. 5.5 yrs. 6.5 yrs.
3. 50% 3. 50% 3. 50% 3. 50%
FY99-cont~
STEP10 MAX.
7~yrs.
~50%
$15.83 $16.72 $17.63 $18.59 $19.26
$1,266.40 $1,337.60 $1,410.40 $1.487.20 $1,540.80
$32,926.40 $34,777.60 $36,870.40 $38,667.20 $40,060.80
$19.94 $20.63 $21.36 $22.10
$1,595.20 $1,650.40 $1,708.80 $1.768.00
$41,475.20 $42.910.40 $44.428.80 $45.968.00
$22.88 $23.68
$1.830.40 $1,894.40
$47,590.40 $49.254.40
$17.14 $18.08
$1,371.20 $1,446.40
$35,651.20 $37,606.40
$19.06 $20.10 $20.81
$1,524.80 $1,608.00 $1,664.80
$39,644.80 $41,808.00 $43,284.80
$21.55 $22.31 $23.08
$1,724.00 $1,784.80 $1,846.40
$44,824.00 $46.404.80 $48,006.40
$23.89 $24.72 $25.91
$1,911.20 $1,977.60 $2,072.80
$49,691.20 $51,417.60 $53,892.80
$18.56 $19.59 $20.68 $21.81
$1,484.80 $1,567.20 $1.654.40 $1.744.80
$38,604.80 $40,747.20 $43,014.40 $45,364.80
$22.57 $23.37 $24,17 $25.02
$1.805.60 $1,869.60 $1,933.60 $2,001.60
$46,945.80 $48.609.60 $50,273.60 $52,041.60
$25.92 $26.82 $28.32
$2,073.60 $2,145.60 $2,265.60
$53,913.60 $55,785.60 $58,905.60
admin97.xls sheet 1 page 14
PAYGRADE:
30
Battalion Chief
Community Der Coord
First Assist Ck'y Attorney
Ubmry Coordinator
Pelice Lieutenant
Wastewater Suprlntndnt
Senior Center Coord
Senior Planner
Solid Waste Suprintndnt
Supt of ~ater Dist
Traffic Engineer
Wa~er Suprintndnt
31
Assist Finance Director
Assist Library Director
Assist PCD Dir/JCCOG
Personnel Administrator
Police Capfain
Recreation Suprfntndnt
32
City Engineer
FY 99 - cont~d
STEP 2 STEP 3 STEP 4
6 mo. 12 mo. 18 mo.
5.50% 5.50% 5.50%
$20.08 $21.21 $22.36 $23.59
$1,606.40 $1,696.80 $t,788.80 $1,887.20
$41,766.40 $44.116.80 $46,508.80 $49,067.20
STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
2.5 yTs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 yrs. 7.5 yrs.
3. 50°/, 3. 50% 3. 50% 3. 50% 3. 50% 3. 50%
$24.43 $25.28 $26.15
$1,954.40 $2,022.40 $2,092.00
$50,814.40 $52,582.40 $54,392.00
$27.08 $28.02 $29.01 $30.94
$2,166.40 $2,241.60 $2,320.80 $2,475.20
$56,326.40 $58,281.60 $60,340.80 $64,355.20
$21.75 $22.96 $24.21 $25.56
$1,740.00 $1,836.80 $1,936.80 $2,044.80
$45,240.00 $47.756.80 $50,356.80 $53.164.80
$26.45 $27.38 $28.33 $29.31 $30.33 $31.40 $33.82
$2,116.00 $2,190.40 $2,266.40 $2,344.80 $2,426.40 $2,512.00 $2,705.60
$55,016.00 $56,850.40 $58,926.40 $60,964.80 $63,086.40 $65,312.00 $70,345.60
$23.54 $24.85
$1,883.20 $1,988.00
$48,963,20 $51,688.00
$28.21 $27.65 $28.63 $29.63 $30.66 $31.73
$2.098.80 $2,212.00 $2,290.40 $2,370.40 $2,452.80 $2,538.40
$54,516.80 $57,512.00 $59,550.40 $61.630.40 $63.772.80 $65,998.40
$32.83 $33.99 $36.96
$2,626.40 $2,719.20 :$2,956.80
$68,286.40 $70,699.20 $76,876.80
admin97.xls sheet .1 page 15
FY99. cont'd
EXECUTIVE PAYPLAN - FY99 (JUNE 27, 1998)
MINIMUM
33
Fire Chief $25.48
HIS Director $2,038.40
Libra~ Director $52,998.40
Parldn9 & Transit Director
Parks & Rec Director
PCD Director
34
Assist City Manager $27.50
Finance Director $2,2C,8.00
Police Chief $57,408.00
Public Works Director
MAXIMUM
$40.38
$3,230.40
$83,990.40
$44.17
$3,533.60
$91,873.60
ADMINISTRATIVE/CONFIDENTIAL PAYPLAN - FY99 (DECEMBER 26, 1998)
PAYGRADE:
STEP 1 STEP 2 STEP 3 STEP 4
6 mo. 12 mo. 18 mo.
12.00% 3.5O%
23
Admin CleddTypist $11.78 $13.19
Document Specialist $942,40 $1.055.20
License Specialist $24.502.40 $27.435.20
24
Admin Secretary
Code Enforcement Assist
Deputy City Clerk
Operations Specialist
Admin SecJ~ecords $t~pr
Personne~ Assistant
Programmer/Analyst
Office Manager - Library
28
Admin Assist to City Mngr
Budget Mngmnt Analyst
Emergency Comm. Supr
Legal Assistant
Occ. Safety & Tmg Spec
Personnel C-eneralist
Sr Programmer/Analyst
Trar~sit Shop Supe~Hsor
$12.75 $14.26
$1.020.00 $1.140,80
$26,520,00 $29.660.80
$13.77 $15,43
$1,101,60 $1,234,40
$28.641,60 $32,094.40
$14.92 $16.72
$1.193.60 $1.337,60
$31.033.60 $34.777.60
STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
2.~; yrs. 3.5 yrs. 4.5[ yrs. 5.5 ~'~. 6.5 yrs. 7,5 yrs.
3. 50% 3. 50% 3. 50~ 3, 50% 3. 50% 3. 50~
$13.64 $14,12 $14.61 $15.13 $15.66 $16.21 $16.77 $16.87
$1,091.20 $1,129.60 $1,168.80 $1.210,40 $1,252.80 $1.296,80 $1,341.60 $1,349.60
$28.371.20 $29,369.80 $30.388.80 $31.470,40 $32.572.80 $33.716.80 $34.881,60 $35.089.60
$14.76 $15.28 $15.81 $16.37 $16.95 $17.55 $18.16 $18.45
$1.180.80 $1.222,40 $1.264.80 $1.309.60 $1.356.00 $1,404.00 $1.452.80 $1.476.00
$30.700.80 $31.782.40 $32.884.80 $34.049.60 $35.256.00 $36.504.00 $37,772.80 $38.376.00
$17,72 $18.33 $18.99 $19.66 $20.20
$1,417.60 $1.466.40 $1.519.20 $1,572.80 $1,616.00
$36.857.60 $38.126.40 $39.499.20 $40.892.80 $42.016.00
$15.98 $16.54 $17.12
$1.278,40 $1.323,20 $1.369.60
$33.238.40 $34,403,20 $35.609.60
$19.48 $19.85 $20.55 $21.25 $22.07
$1,534.40 $1,588.00 $1,644.00 $1,700.00 $1,765.60
$39.894.40 $41.288,00 $42,744.00 $44.200.00 $45.905.60
$17,30 $17.91 $18,53
$1,384.00 $1,432.80 $1.482.40
$35,984.00 $37,252.80 $38.542.40
admin97.xls sheet I page 17
PAYGRADE:
27
Airport Manager
Animal Control Supr
Assist Supt - Wastewater
Assist Sup~ - Streets
Assist Supt ~ Water
Document Se~ Supr
Human Rights Coord
Information Sen/Coord
Library Coord-Develpmnt
Parldng OperaSohs Supr
Transit Operations Supr
28
Assist City Attorney
Customer Service Mngr
Forester/Horticulturist
Purchasing Agent
St. Infon'~ation Serv Coord
STEP 1 STEP 2
5.50%
$16.15 $17.05
$1,292.00 $1,364.00
$33,592.00 $35,464.00
$17.48 $18.44
$1,398.40 $1,475.20
$36,358.40 $38,355.20
STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9
12 mo. 18 mo. 2.5 y~s. 3.5 yrs. 4.5 yrs. 5.6 yra. 6.5 yrs.
5.50% 5.50% 3. 50% 3.50% 3.50% 3.50% 3.50%
F'Y 99 - coned
STEP 10 MAX.
7.5
3.50%
S17.98 $18.96 $19.65
$1,438.40 $1,516.80 $1,572.00
$37,398.40 $39,436.80 $40,872.00
$20.34 $21.04 $21.79 $22.54
$1,627.20 $1,683.20 $1,743.20 $1.803.20
$42,307.20 $43,763.20 $45,323.20 $46,883.20
$23.34 $24.15
$1,867.20 $1,932.00
$48,547.20 $50,232.00
$19.44 $20.50 $21.23 $21.98 $22.76 $23.54
$1,555.20 $1,640.00 $1,698.40 $1,758.40 $1,820.80 $1,883.20
$40,435.20 $42,640.00 $44.158.40 $45.718.40 $47.340.80 $48,963.20
$24.37 $25.21 $26.43
$1,949.60 $2.016.80 $2,114.40
$50,689.60 $52,436.80 $54.974.40
29
Cable TV Admin
city Arct/Energy Coord
Controller
Equipment Supr
Housing Admin
Parks Supedntendent
Police Se~Jeant
Sr Bldng Inspector
Sr Engineer
Sr Housing Inspector
Parking Mana~jer
Special Projects Administrator
TmnsE Manager
$18.93
$1,51440
$39,374.40
$19.98 $21.09 $22.25
$1,598,40 $1.687,20 $1,780.00
$41,558,40 $43.867.20 $46,280.00
$23.02 $23.84 $24.65 $25.52
$1,841.80 $1.907.20 $1,972.00 62,041.60
$47,881.60 $49,587.20 $51,272.00 $53,081.60
$26.44 $27.36 $28.89
$2.115.20 $2,188.80 $2,311.20
$54,995.20 $56,908.80 $60,091.20
admin97.xls sheet 1 page 18
FY 99 - con
PAYG ~.~]F~
30
Battalion Chief
Community Dev Coord
First Assist Ck'y Attorney
Library Coordinator
Police Ueatenant
Wastewater Supdntndnt
Senior Center Coord
Senior Planner
Solid Waste Supfintndnt
Supt of Streets/Water Dist
Traffic Engineer
Water Suprintadnt
31
Assist Finance Direcior
Assist Library Director
Assist PCD E)ir/JCCO(~
Personnel Administrator
Police Captain
Recreation Suprintndnt
32
City Engineer
STEP 1
STEP 2 :STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10
6 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 yrs. 7.5
5. 50% 5. 50% 5.50% 3.50% 3.50°/0 3. 50% 3. 5~/0 3.50% 3.50'/0
$20.48 $21.63 $22.81 $24.06 $24.92 $25.79 $26.67 $27.62 $28.58 $29.59 $31.56
$1,638.40 $1,730.40 $1,r~24.80 $1,924.80 $1,993.60 $2,063.20 $2,133.60 $2,209.60 $2,286.40 $2,367.20 $2,524.80
$42,598.40 $44,990.40 $47,444.80 $50,044.80 $51,833.60 $53.643.20 $55,473.60 $57,449.60 $59,448.40 $61,547.20 $65,644.80
$22.19 $23.42 '.~24.69
$1,775.20 $1,873.60 $1,97520
$46,155.20 $48,713.60 $51,355.20
:$26.07 $26.98 $27.93 $28.90 $29.90 $30.94 $32.03 $34.50
$2,085.60 $2,158.40 $2,234.40 $2,312.00 $2,392.00 $2,475.20 $2,562.40 $2.760.00
$54.225.60 $58,118.40 $58,094.40 $60,112.00 $62,192.00 $64.355.20 $66,622.40 $71,760.00
$24.01 $25.35 ,$26.73
$1,920.80 $2.028.00 $2,'138.40
$49,940.80 $52,728.00 $55,598.40
$28.20 $29.20 $30.22 $31.27 $32.36 $33.49 $34.67 $37.70
$2,256.00 $2,336.00 $2,417.60 s2,501.60 $2,588.80 $2,679.20 $2,773.60 $3.016.00
$58,656.00 $60,736.00 $62,857.60 $65,041.60 $67,308.80 $69,659.20 $72,113.60 $78,416.00
admin97.xls sheet I page 19
FY99. coned
EXECUTIVE PAYPLAN - FY99 (DECEMBER 26, 1998)
33
Fire Chief
HIS Director
Iibmry Director
Parking & Transit Director
Parks & Rec Director
PCD Director
MINIMUM
$25.99
$2,079.20
$54,059.20
Assist City Manager
Finance Director
Police Chiel
Public Works Director
$28,15
$2,252,00
$58,552.00
MAXIMUM
$41.19
$3,295.20
$85,1575.20
:~5.05
$3,~04.00
$93,704.00
RESOLUTION NO. 96-113
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO
ATTEST THE LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT
OF WAY BETWEEN THE CITY OF IOWA CITY, AND IOWA CITY COFFEE
COMPANY D/B/A JAVA HOUSE FOR A SIDEWALK CAFE
WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within
the City; and
WHEREAS, iowa City Coffee Company d/b/a Java House applied for temporary use of the
public right-of-way described above for a sidewalk cafe thereon; and
WHEREAS, the City staff has reviewed the application, location, and specifications for the
proposed sidewalk cafe and found these to be in compliance with the regulations adopted by
Ordinance 95-3676; and
WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and
WHEREAS, it is in the public interest to set forth the conditions regarding such use of the
public right-of-way, as enumerated in the license agreement attached.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
The Mayor and City Clerk are hereby authorized and directed to respectively sign and
attest said license agreement, and direct copies of this resolution together with the
application to the applicant.
The City Clerk is hereby directed to record this Resolution with the Johnson County
Recorder at City expense.
Passed and approved this 23rd day of April , 1996.
CITY--GLERK
Approved by
City Attorney's Office
Resolution No. 96-113
Page 2
It was moved by Lehman and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
X
X
X
X
the Resolution be
Baker
Kubby
Lehman
'Norton
Novick
Thornberry
Vanderhoef
EASEMENT AGREEMENT FOil TEMPORAllY USE OF PUBLIC RIGHT.OF-WAY
BETWEEN THE CITY OF IOWA CITY AND -'~ 0__;.~
FOR A SIDEWALK CAFE ON THE PUBLIC RIGHT-OF-WAY ~
IOWA CITY, IOWA
This Agreement is made between
Hawkeye Bay States
Limited Partnership
{landowner), and
[tenant), (collectively referred to as
"Applicant") and the City of Iowa City, Iowa, a municipal corporation ["City").
WHEREAS, the City of iowa City is the owner, custodian and trustee of the public right of
way within the City of Iowa City; and
WHEREAS, Applicant has applied for temporary use of the public right-of-way as a sidewalk
cafe; and
WHEREAS, City staff have examined the Applicant's request for a sidewalk cafe, and found
same to be in substantial compliance with City regulations; and
WHEREAS, said application has also been examined by the Design Review Committee, which
recommended approval of the proposed sidewalk cafe, as submitted and/or as amended; and
WHEREAS, such temporary use of the public right-of-way is not adverse to the public use
thereof; and
WHEREAS, so long as said proposed use is consistent with the conditions(~et for~ in this
Agreement, said use is in the public interest. 3-:
2
NOW, THEREFORE, in mutual consideration of the promises herein, Applicant and City agree
as follows:
Applicant/Landowner Hawkeye Bay States Limited Partnership owns
certain real estate abutting the public right-of-way located in Iowa City, Iowa, at the
following street address:
Applicant/tenant ~'~,~. C~ ,L.~ C~.~,., ~,.~ occupies said
real estate abutting the public right-of-way located at said street address, and wishes
to use a portion of said right-of-way for location and operation of a sidewalk cafe, as
permitted by City regulations.
City staff and the Design Review Committee have reviewed Applicant's proposed use
of a portion of the right-of-way as set out in the Application and Schematic Diagram,
attached hereto as Exhibit A and incorporated by reference herein, and find Applicant's
proposed use to be compatible with the public's use thereof and that said use will not
adversely affect the City's interests,
Based on this review, the City now finds Applicant's proposed use of public right-of-
way to be in the public interest, and that it is appropriate to permit Applicant's
3
temporary use of the public right-of-way as a sidewalk cafe in accordance with this
Agreement, including ~hibit A, and also in conformance with' all applicable local
regulations concerning sidewalk cafes.
City and Applicant agree this Agreement shall be binding upon the successors and
assigns of the Parties hereto, provided that no assignment shall be made without the
written consent of both Parties to be attached hereto as a formal written Addendum.
.7.
Applicant acknowledges and agrees that this agreement is limited exclusively to the
location, use and purposes listed herein for a sidewalk care, that any other uses,
locations and purposes are not contemplated herein, and that any expansion of said
uses, purposes or Iocaticns must be specifically agreed to in writing by the City of
Iowa City.
Applicant further acknowledges and agrees that no property right is conferred by this
agreement for the use of portions of the public right-of-way, that ~he City is not
empowered to grant permanent or perpetual use of its right-of-way for private
purposes, that the City may order said locations and/or uses within the right-of-way
to cease and desist if, for any reason, the City determines that said right-of-way is
needed for a public use and should be cleared of any and all obstructions, as provided
by § 364.12, Code of Iowa [1993), and that the Applicant shall not be entitled to any
compensation should the City elect to do so.
---~ =-~.'.t ~cnsisus of both a
In the even= =ha= ~'"~ ~---
-=r.---c-~_, ~kis pareqraph applies only to
tenan~ and a i- - -' =~e=s to inde~ifY, defend and
hold hapless ~he C~y, ' - offlears, a~n=s an~ ,
~Lcvees .... =-~ =~ k~=' ~z'; ~d =~ c!a~s, losses
% ~ =L: ~ :~ os or d~aaes, cf whatever na~'~e, .includiz~
=a~ent c= reason~ie at=crney fees,
~r~= '~ n~z='s use ~ -Lue =ublic riqh=-of-way arlm-
.... =a. . -- --Li-'- may ~e caused in
:- -.--- '.L- - =~ -- '-
whole or in part by any act or omission of the tenant
including its agents or employees. The tenant further
agrees to provide the City with a certificate of insur-
ance coverage of the sidewalk cafa required by the
Ci~y's .schedule of Class II insurance coverage.
Applicant further agrees to abide by all applicable federal, state, and local laws, and
to maintain said sidewalk care in accordance with the approved Schematic Diagram
contained in Exhibit A. Moreover, Applicant specifically agrees to comply with the
conditions herein, especially regarding storage location of outdoor furnishings and
equipment when the sidewalk care is not operating.
10.
In the event of a breach of this agreement, the City may, at its sole discretion, elect
to give written notice to Applicant to remove all equipment, furniture and/or other
objects from the City's r~ght-of-way, as provided in §364.12, Code of Iowa (1993).
In the event Applicant does not comply within the time period designated in the
written notice, the City may elect to remove, or direct removal of, any obstructions
from the right-of-way and charge the cost of such removal to Applicant for collection
in the manner of a property tax, as permitted by state and local law.
11,
In consideration for the City's concerns for public safety on the public right-of-
way, Applicant specifically acknowledges said safety concerns and agrees to
refrain from any and all special sales on alcoholic beverages in the sidewalk
cafe area (~.~.no "2 fcr ~" cr "ha.",py hour" specials). Applicant also agrees to
5
be responsible for proper education of Applicant's employees to comply with
this provision.
App icant further agrees that there wdl be no increase in vehicular traffic on the
City Plaza of abutting right-of-way as a result of set-up or removal of the
sidewalk cafe furnishings or equipment and as noted in Exhibit A.
Dated this
Should any section of this agreement be found invalid, it is agreed that the
remaining portions shall continue in full force and effect as though severable
from the invalid portion.
23rd day of April, 1996 ~
CITY OF IOWA CITY, IOWA
Naomi ~. Noway<,
Marian K. Karr, City Clerk
Applican~\]~enant ~
Ha~ke. ye~B~y ~te~.Li~ted Partnership
~5]icaht/Landowner John Soloski
Applicant/Landowner
Applicant
o. ce
Applicant
6
APPLICANT/OWNER'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this ./0 day of A~ril, 1996 ,~X, before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared John Soloski ,
to me personally known, and acknowledged the execution of the foregoing instrument to be
his/J~.X voluntary act and deed and by himlj~.X voluntarily executed.
0'for t~
l° ~""~'J ~t~EXgmE Notary Public in and Iowa
APPLICANT/TENANT'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this /0~ day of h~eA~t~e, , A.D. 19 ?~, , before me, the undersigned, a
Notary Public in and for t of Iowa, personally appeared
-- n
and to me personally known, who, being by me duly swor ,
did say that they are the ~e~,' ~ and ~ , respectively, of
said corporation executing the within and foregoing instrument to which this is attached, that
(no seal has been procured by the said) corporation; that said instrument was signed (and
sealed) on behalf of (the seal affixed thereto is the seal of said) said corporation by authority
of its Board of Directors; and that the said .'~,~ C,x~,,~._._,.,)Z- and
as such officers acknowledged the execution of said instrument to be the voluntary act and
deed of said corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this Z3 ~' day of
~¢;/ , 1996. before me,
, a Notary Public in and for the State of Iowa, personally
appeared Naomi J. Novick and Marian K. Karr, to me personally known, and, who, being
by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City
of Iowa City, iowa; that the seal affixed to the foregoing instrument is the corporate seal of
the corporation, and that the instrument was signed and sealed on behalf of the corporation,
by authority of its City Council, as contained in Resolution No. ?(o-//$ passed by the
7
City Council on the 25 ~ day of ~c;I , 199~) and thatNaor~ ~.
"~lov.~ck=.,and Marlar~'K. Kerr acknowle~lgad the execution of the Instrument to.be their
voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
Notary Public in and for the State of Iowa
APPLICATION FOR SIDEWALK CAFE
(Title 10. Chapter 3)
The und~c~ ~e~j.l~Y3a,, I~ies for a Sidewalk Cafe:
1. Name.,p~ .Appl_l~'{~.
10WA Cl i'Y, 10WA
2. Doing Business As:
3. Street Address:
4. Size of Sidewalk Care:
Fee:
REQUIREMENTS FOR SIDEWALK CAFE:
B. To Be Completed Bv AoDlicant:
(1) Attach a diagram (no larger than 8½ x 14) clearly showing sidewalk care area; seating; and a
picture or illustration of amenities and method of delineation.
(2) Attach Certificate of Insurance acknowledging insurance coverage specifically including an
endorsement for use of public right-of-way as a sidewalk care in the amounts shown below.
Per Person Per Accident
a. Comprehensive General Liability
(1) Bodily Injury $500,000 $100,000
(2) Property Damage $250,000
b. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa.
(3) Attach a list stating the names and addresses of owners and tenants of three properties on each
side of the establishment.
Each application must be reviewed by the Design Review CommiEee. Regular Design Review meetings are
scheduled for the third Monday of each month.
Applicant Signature
A minimum of ten (t0) working days Is required for notification to property owners and tenants, and staff
review (excluding Design Review schedule).
Over
II
FEB-£6-1996 ~$=28 FPON A.Ld, IHSL,i:~N(.E,GI~P TO S~473t4
ONLY AND CONF~ N0 R~H~ UPON THE C~TIF~A~_J '
zneu~ce u~oup, . .. ~ I I ~ ~ AL~ ~E C0V~OB A~RD~ BY TH~ ~L~ u~u~ .
~ I ~ ~ L:~ COMPANI~ A~ROING covE~ea
52244
~:~ c~.-,~, czc 96 ~PR I 0 P~ 3:37
_ ION'~A CITY, IOWA
~owa C~y Co~ee C~y C
T~ra C~o~augh DB~
~.0. Box 3~33 co~
~PA~Y
?HIS IS 10 CGRTIFY THAT THE POLICIES OF IN~URANCE LIST~O {~LOW ~VE EEN ISSUED TO ~E INSUREO ~O A~
NDICA~D. NOrTHSTANDING ANY REQUIREMENT, TERM OR ~DITION OF A~ ~N~ OR OTHER ~UM~NT ~TH RESP~ TO ~ THIS
~ERTI~CATE ~Y BE ISSUE0 OR ~Y PERTAIN, THE INSU~N~ A~FORD~D BY ~ ~LICIES D~CR[~0 HEREIN IS $u~ECT ~ ALL ~E TER~S,
~XCLUSIONS ANO COND~NS OF SUCH ~LICIES. LIMITS $~ MAY HA~
os/12/~5 os/12/s$
U~$
P.0[ I
1,000,00~
1,000,000.
500,000.
500,000
50,000
5,000
:er~i£icste =equost.ed .to.b.e_~o~ £ le. Policy limi~ at inception,
the I~oured agroes.~p_no~9 Y9~ ~" ~ ~nwa City. ~o O~iice!s o! ~ployees,
City Clerk
4,0 E.,~ Wa,h,ng,on
Iowa city ~ 52240
TOTAL P.~L
Prepared by: Charles Schmadake, Public Works Director. 410 E. Washington St., Iowa City, IA 52240 (319)
356-5141
RESOLUTION NO. 96-114
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND BEAR CREEK ARCHEOLOGY, INC.
OF CRESCO, IOWA TO PROVIDE CONSULTANT SERVICES FOR AN ARCHEO-
LOGICAL SURVEY AND CULTURAL RESOURCES INVESTIGATION OF THE
WATER FACILITIES SITES.
WHEREAS, the City of Iowa City desires to conduct an a'rcheological survey and cultural
resources investigation of lands impacted by the water supply and treatment facilities project;
and
WHEREAS, the City desires to contract for the archeological s"rvc'/and cultural resources
investigation of the lands impacted, which are the ± 200 acre peninsula site and the ± 230
acre water treatment facility (Butler Farm) site; and
WHEREAS, the City has sought a request for proposal from qualified archeological contractors
to serve as the City's consultant in the execution of the archeological and cultural resources
work; and
WHEREAS, an agreement for professional archeological and cultural resources services has
been hegotiated with Bear Creek Archeology, Inc. of Cresco, Iowa; and
WHEREAS, it is in the public interest to enter into said consultant agreement with Bear Creek
Archeology, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE CiTY OF iOWA CITY,
IOWA, THAT:
1. The Consultant Agreement attached hereto is in the public interest, and is approved
as to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement, in duplicate.
23rd day of April ,1996.
Passed and approved this
AT T E S T: _.~.~,...>
CITY'CLERK
Approved by
Attorney's Office zJ~/.?, ~ ~
Resolution No, 96-114
Page 2
It was moved by Kubby and seconded by
adopted, and upon roll call there ware:
Lehman
AYES: NAYS: ABSENT:
X
the Resolution be
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Prepared by: Linda Woito, City Attorney, 410 E. Washington St., iowa City, IA 52240 (319)356-5030
SERVICES AGREEMENT BETWEEN THE CITY OF IOWA CITY
AND BEAR CREEK ARCHEOLOGY, INC.
THIS AGREEMENT, made and entered into this ~.~o .dayof ~p,,~';[ , 1996, by
and between THE CITY OF IOWA CITY, IOWA, hereinafter referred to as "City", and BEAR
CREEK ARCHEOLOGY, INC., hereinafter referred to as, "Consultant", or "BCA".
WHEREAS, the City has sought a request for proposals seeking a qualified archeo!ogical
contractor to serve as the City's consultant in the execution of an Archeological and Cultural
Resources Survey for the Iowa City Water Supply and Treatment Facilities Project; and
WHEREAS Consultant proposes to perform the requested services and prepare the requested
products as specified in the request for proposals; and
WHEREAS, the parties wish to commit their agreement to wdting.
NOW, THEREFORE, it is hereby agreed as follows:
Scope of A(~reement: Consultant will serve as City's consultant in the execution of an
Amheological Survey and Cultural Resources Investigation for the Iowa City Water
Supply and Treatment Facilities Project (hereafter "project" or "project area").
Consultant proposes to perform the requested services and prepare the requested
products as specified in this agreement.
II.
Scope of Services: All items contained in the Scope of Work for Phase I Archeological
Survey, (ATTACHMENT A), and Proposal for a Phase 1 Cultural Resources Investiga-
tion, City of Iowa City, (A'i-]'ACHMENT B), except as otherwise vaded herein, shall form
a part of this agreement.
Ill.
Compensation: City will pay to Consultant a lump sum of $42,336.23 to complete the
combined services of a Phase 1 Archeological Survey and Cultural Resources
Investigation. A cost breakdown of said total cost proposal is found in APPENDIX B of
the attached contract proposal marked as ATTACHMENT B, which is attached hereto
and incorporated by reference.
A lump sum fee for Phase II Archeological Testing shall first be negotiated in writing
prior to any work being commenced by Consultant for any and all Phase II work.
Parties agree that time spent by Consultant in negotiating a Phase II scope of work
and/or lump sum fee shall not be a cost to the City.
2
IV. Method of payment of Compensation:
Consultant will receive 50% of the total lump sum fee upon completion of the
fieldwork portion of the archeological and cultural resources investigation, and
submittal of a preliminary letter report.
Consultant will receive 50% of the total lump sum fee upon submission and
approval by the City of the completed report.
Any revisions required by SHPO and the Corps of Engineers shall be provided
without additional cost to the City.
Commencement of Work: The work will be commenced immediately upon receipt of the
signed agreement. If after commencement of services the work herein is delayed for
any reason beyond the control of the Consultant for more than sixty (60) days, the terms
and conditions contained herein are subject to revision. Subsequent modifications shall
be in wdting and signed by both parties.
Vl. Insurance Indemnification:
Consultant will maintain insurance for claims under the Worker's Compensation
laws and from General Liability and Automobile claims for bodily injury, death,
or property damage arising from the negligent performance by Consultant's
employees, officials, agents or representatives, of any functions and services
required under this agreement.
Consultant is skilled in the professional calling necessary to the services and
duties proposed to be performed, and agrees to perform such services and
duties in conformance to or consistent with the standards generally recognized
as being employed by professionals of Consultant's same locality, and to that
end has secured Professional Liability Coverage with United National
Insurance Group, through Boatmen's Insurance Services of Iowa, Inc. for its
officers, and employees from and against any and all liability, claims, suits, loss,
damages, costs, and expenses adsing out of or resulting from any negligent
actions, errors or omissions of its officers and employees in the performance of
their services and duties hereunder, but not from the negligence or willful
misconduct of City, its officers, and employees.
VII.
Independent Contractor: It is understood and agreed that this agreement is for
consulting services only and shall not be construed to create a partnership, joint
venture, or employedemployee relationship between the parties.
VIII.General Terms:
Consultant shall not commit ar.y of the following ernployment practices and agrees to
prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color, religi-
on, sex, national odgin, disability, age, martial status, sexual orientation or
gender identity.
To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability,
age, madtal status, sexual orientation or gender identity.
Should the City terminate this Agreement, Consultant shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be
greater than the "lump sum" amount listed in Section IV. The City may terminate this
Agreement upon seven (7) calendar days' wdtten notice to Consultant.
This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be without the written consent of all Parties to said
Agreement.
It is understood and agreed that the retention of Consultant by the City for the purpose
of the Project shall be as an independent contractor and shall be exclusive, but
Consultant shall have the right to employ such assistance as may be required for the
performance of the Project.
It is agreed by the City that all records and files pertaining to information needed by
Consultant for the project shall be available by said City upon reasonable request to
Consultant. The City agrees to furnish all reasonable assistance in the use of these
records and files.
It is further agreed that no Party to this Agreement shall perform contrary to any state,
federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
At the request of the City, Consultant shall attend such meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall be
given with reasonable notice to Consultant to assure attendance.
Consultant agrees to furnish, upon termination of this Agreement and upon demand by
the City, copies of all basic notes and sketches, charts, computations, and any other
data prepared or obtained by Consultant pursuant to this Agreement without cost, and
without restrictions or limitation as to the use relative to specific projects covered under
this Agreement. In such event, Consultant shall not be liable for the City's use of such
documents on other projects.
Consultant agrees to furnish all reports, specifications, and drawings, with the seal of
a professional engineer affixed thereto or such seal as required by Iowa law.
The City agrees to tender Consultant all fees in a timely manner, excepting, however,
that failure of Consultant to satisfactorily perform in accordance with this Agreement
shall constitute grounds for the City to withhold payment of the amount sufficient to
properly complete the Project in accordance with this Agreement.
4
Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue In full force and
effect.
Lo
Odginal contract drawings shall become the property of the City. Consultant shall be
allowed to keep mylar reproducible copies for the Consultant's own filing use.
Fees paid for securing approval of authorities having jurisdiction over the project will be
paid by the City.
IX. Miscellaneous:
All provisions of the Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of this Agreement, that it is the entire
Agreement, and that no other monies or considerations have been solicited.
In Witness Whereof, the parties have executed this agreement this
/~,-.; ~ , 1996.
day of
By:
BEAE CREEK ARCHEOLOGY, INC.
Da~vid G.'~SSt~nley' y~, ~re!.~ee nt/~:~'q'~ ~'~ ~ [
CITY OF IOWA CITY
By:
Mayor
Title
Attest:
City 'Clerk
ATTACHMENT A
SCOPE OF WORK
FOR
PHASE I ARCHEOLOGICAL SURVEY
OBJECTIVE
The object of this project is to complete an "extended" Phase I Amheological Survey for
the subject property. This Phase I Survey shall provide an assessment of the complete
project area, and identify both previously unrecorded sites and locate site(s) previously
recorded. The Survey shall attempt to document each site's boundaries, age, condition,
and significance. The Phase I Survey will provide a high quality technical report suitable
for the review and acceptance by the State Historic Preservation Officer (SHPO) and
Corps of Engineers.
It is also the object of this work to recommend Phase II Testing to evaluate the eligibility of
potentially significant sites at the project area which are identified in the Phase I Survey for
the National Register of Histodc Places (NRHP).
BACKGROUND
The project area has been selected by City of Iowa City to become the location of a new
water supply and treatment facilities. The new water supply and treatment facilities are
currently in the design phase, and the locations of the various faci!ities have been
determined. Several of the water supply wells are currently being ddlled. Prior to finalizing
the treatment facility locations and the access routes to the water supply facilities, it is
necessary to complete an archeological survey of the project area to determine if
historically significant areas are being impacted.
BOUNDARY
The entire project area is located on tne northwest edge of iowa City, along the east bank
of the Iowa River. The entire project area encompasses a north project area, of
approximately 230 acres and north of Interstate 80, and a south project area of
approximately 200 acres and south of Interstate 80. The north project area is the planned
location of the new water treatment plant, sludge lagoons, wells and vadous
improvements, and also the location of the odginal Butler House. The south project area
is the planned location of four new water supply wells and water mains, a dyer crossing,
and the Iowa River Power Dam renovation and access road.
These two project areas are outlined on the enclosed copy of the USGS quadrangle map,
Exhibit A.
Phase I work will be over the entire project area, not limited to the areas to be disturbed by
development and construction activities. Phase 11 activities will be limited to the project
area that will be disturbed by development and construction activities.
SERVICES TO BE PROVIDED
Phase I: Survey
A Phase I Archeological Survey as described in the Guidelines for Amheological
Investigation in Iowa, jointly prepared by the Association of Iowa Archeologists (AIA), the
Office of the State Archeologist (OSA) and the State Historical Society of Iowa, of which
the Preliminary Discussion Drafl was dated June 2, 1995, will be completed. Where this
document is not complete the AIA Guidelines for Phase I Amheological Surveys and AIA
Guidelines for Geomorphological Investigations in Support of Archeological Investigations
in Iowa will be followed.
It is assumed that a geomorphological investigation of the project area will be
necessary.
Pre-Field Stage:
The Phase I Survey shall include a Pre-Field Stage where project information is
obtained from the City of Iowa City, Howard R Green Company, and other
involved parties. This Stage should also include utility locales, preliminary
research, and preliminary assessment of the project area site.
The Archeological survey will re-establish map locations of all previously recorded
sites. If the recorded sites are within the construction boundaries as shown on
Exhibit B, a Phase II investigation shall be conducted on the those site(s) within the
project area. It is the responsibility of the Archeologist to identify the sites prior to
commencement of field work.
Field Stage:
All field activity necessary to the development of a geomorphological assessment,
to locate and determine the horizontal and vertical site boundaries of new and
previously identified sites shall be completed in this stage. This work shall include
all intrusive and non-intrusive investigation activity related to the Phase I Survey.
The City of Iowa City and Howard R. Green Company shall be alerted to
commencement of this Stage. This notification shall be given as far in advance as
possible, and a reminder provided the day before start of this stage.
Upon completion of intrusive investigation work, the general land surface contours
shall be restored.
The City of Iowa City and Howard R. Green Company shall be notified when this
Stage is concluded.
Report Stage:
A high quality technical report shall be completed for the site located within the
project area that is suitable for the review and acceptance by the State Histodc
Preservation Officer (SHPO) and Corps of Engineers. This report will follow the
outline provided in the AIA Guidelines for Phase I Reporting of Archeological
Survey, dated June 27, 1987.
The report will include the report on the geomorphological investigation. The
geomorphological investigation report will follow the outline provided in the
Guidelines for Archeological Investigation in Iowa, jointly prepared by the
Association of Iowa Archeologists (AIA), the Office of the State Archeologist
(OSA), and the State Historical Society of Iowa.
The report should include recommendations of no further action or completion of
Phase II Testing for each site recorded within the project area. The report will also
include the results of the Phase II Investigation of the already-known sites.
Copies of the draft report will be submitted to the City of Iowa City for review and
comment. Comments and changes from the City of Iowa City will be considered
and acted upon by Consultant. Copies of the revised draft report will be re-
submitted to the City of Iowa City for review and comment. Upon acceptance of
the revised draft report by the City of Iowa City, copies of the final report will be
submitted to the City, which will for, yard the report to the State Historical
Preservation Officer (SHPO) and the Corps of Engineers for review and
acceptance.
Phase I1: Testing
This project shall include an option for execution of Phase II Archeological Testing on sites
determined in the Phase I Archeological Survey as needing a Phase II testing.
The services to be provided in Phase II Archeological Testing will be negotiated upon
completion of the Phase I work, and be memoriaiBed in wdting and signed by both parties.
GENERALISSUES
All work completed under this contract shall be completed in compliance with all applicable
federal, state, and local laws, regulations and ordinances. This includes but is not limited
to the National Histodc Preservation ACt and its amendments, Secretary of the Intedor's
Standards and Guidelines for Archaeology and Histodc Preservation, Occupational Health
and Safety Administration (OSHA) regulations, state laws on budal sites and discovery of
human remains, curation, etc.
Prior to acceptance of the final report by the City of Iowa City, no information obtained or
prepared under this contract shall be released without prior wdtten approval of the City of
Iowa City.
Coordination
The Phase I Survey (and the Phase II Testing if applicable) shall be coordinated with
Howard R. Green Company.
Contact persons for the City of Iowa City shall be Charles Schmadeke and for Howard R.
Green Company shall be Daniel Lovett. These contact persons shall be kept informed on
the status of the work herein. This coordination will be completed by providing a twice-
monthly short letter indicating significant developments, estimated time of completion,
projected costs, etc.
Curation
It shall be the responsibility of the Consultant that all artifacts, all cultural materials, all
analytical samples (analyzed or unanalyzed), all field and laboratory documents (maps,
notes, etc.), all results of analyses, all original photographs, one final report, and all other
data generated during the performance of this contract shall be curated (catalogued and
stored) at The Office of the State Amheologist, Iowa City, Iowa if acceptable to SHPO.
Otherwise, all these materials shall remain the property of the City of Iowa City, and can
be made available for interpretive programs, additional reseamh, or any other purpose
upon written request and approval from the City of Iowa City.
It shall be the Consultanrs responsibility to provide an archival catalogue system and/or
documents and artifact accession inventory to facilitate access and to confirm that all
storage units are marked "Property of the City of Iowa City." The Consultant's cost
estimate shall refiect artifact and material permanent storage and curation. Storage and
curation must be within the State of Iowa.
Confirmation of the curation requirements must be submitted to the City of Iowa City in
writing. The location (address and telephone) and cata!ogue of curated materials must be
~ncluded in the final report as specified above.
ATTACHMENT B
A PROPOSAL FOR A PHASE I CULTURAL RESOURCES
INVESTIGATION, CITY OF IOWA CITY,
JOHNSON COUNTY, IOWA
Prepared for
City of Iowa City
Iowa City, Iowa
Prepared By
Bear Creek Archeology, Inc.
Cresco, Iowa
INTRODUCTION
This proposal has been prepared in response to a request for proposals by Howard R.
Green Company, Consulting Engineers, Iowa City, Iowa. Bear Creek Archeology, Inc. (BCA)
is pleased to submit the following proposal for an intensive Phase I cultural resources investi-
gation of lands to be impacted by proposed water supply and treatment facilities construction
in Iowa City, Iowa. The BCA proposal is based on project specific maps and information
furnished by Howard R. Green Company, and specifies the consultant = s understanding of the
level of work required to complete the investigations within the survey areas and satisfy
conditions outlined in the Scope of Work.
PROJECT SPECIFICS
As described in the Scope of Work, the project area is comprised of two land tracts
positioned along the Iowa River north and south of Interstate 80, respectively (see Figure I ).
The northern tract is the proposed locus o'; a water treatment plant, sludge lagoons, wells,
and various unspecified improvements and the location of the original Butler House. The
southern tract is the planned location of four water supply wells and water mains, Iowa River
Power Dam renovation, a river crossing and access road. Maps provided by Howard R. Green
Company clearly illustrate the project area boundaries as well as the individual impacts; no
difficulties are anticipated in accessing and examining the impact areas.
This proposal has been structured to satisfy a Phase I cultural resources survey of the
entire project area.
Investigation Premises
The basic premise of the BCA investigative strategy originates with the assumption
that landforms (e.g., upland divides, knobs, interfluves, hillslopes, colluvial and alluvial fans,
stream and lake terraces, benches, etc.) all provide physiographic context for archeological
deposits. Landform features are created and subsequently altered by systematic processes
that are both predictable and regular. Natural processes such as weathering, gravity, erosion,
deposition, and flood damage all have the same effects upon cultural deposits as they do upon
geological deposits (cf. Schiffer 1987). Thus, it would follow that the relative location of
archeological sites and interpreting their conditions of preservation can best be analyzed by
applying geomorphic principles to archeological inquiry (see Bettis and Thompson 1982).
Because notable portions of the survey tracts include Holocene-age alluvial deposits
located along the Iowa River, the geomorphic potential exists for deeply buried (and potentially
significant) cultural resources in the alluvial landforms. To assess this potential, BCA propos-
es to use a Giddings hydraulic soil probe, which can remove 2 or 3 inch diameter solid soil
cores up to 15 feet below ground surface. A landscape model encompassing eleven specific
components of the overall landform sediment assemblage has been developed for the
Coralville Lake area (Anderson and Overstreet 1986). This model is applicable to the proposed
survey tracts and will serve as guide for the proposed intensive Phase I cultural resource
survey. Since a detailed and comprehensive landform sediment assemblage model has already
been developed for this region, BCA does not feel the cost of a professional geomorphologist
is justified, especially in view of the background and experience of BCA staff in this regard.
Investigation Strategy
The objectives of the proposed investigation are as follows:
1 ) Through a prefield investigation, identify previously reported archeological sites and historic
properties mapped in the project areas.
2) Using current models, construct a geomorphic landform model of the project area through
which the identified cultural resources may be analyzed. The potential for deeply buried sites,
the extent of recent alluviation, degree of historic disturbance will also be addressed.
3) Through a complete field investigation, document the extent of all cultural resources in the
project area.
4) Preliminarily assess the potential significance of any archeological properties in the project
area. With mutually agreeable modifications, it may be possible to further evaluate potentially
significant resources found during the survey beyond the extended Phase I level,
5) Summarize the investigation and analytical results in a technical report. A management
plan will be constructed to provide future guidance for the cultural resources in the project
area.
As outlined below, BCA proposes a staged approach to achieve these goals, At all
stages of the investigation, BCA will strictly adhere to cultural resource survey guidelines
provided by the State Historic Preservation Office and the Secretary of the Interior. BCA will
also regularly update and consult with the City of Iowa City and Howard R. Green Company
of the status of the investigation at the conclusion of each stage. The advantage of such an
approach is twofold. A multi-stage strategy will allow analytical feedback between the
different stages, which in turn will allow the formulation and implementation of techniques
that are both prudent and cost effective in view of the initial findings. This strategy will also
keep the client fully informed of all developments as the project unfolds.
Prefield Stage. This preliminary stage involves reviewing background archeological,
historical, and geomorphological information on the survey areas and the surrounding region.
To accomplish this, records at the Office of the State Archaeologist, State Historical Society
Library, and the Johnson County Courthouse as well as regional summaries will be consulted.
Collections from the previously reported sites in the project area (see below) will be examined
so to begin the preliminary assessment of these properties.
2
During the second part of the prefield stage a preliminary landform model for the
survey tracts will be developed, based on maps and geomorphic information available for
upland landscapes and Holocene alluvium in southern Iowa (e.g., Bettis and Littke 1987), and
a review of the Johnson County Soil Survey (Schermerhorn 1983). This model will guide the
archeologists during the early part of the field stage, when additional geomorphic data will be
gathered. Because BCA proposes to use a hydraulic soil probe to conduct the geomorphic and
deep site discovery investigations, a complete inventory, including the mapped location of all
buried pipelines, electric lines, phone cables, etc., of all utilities in the survey areas will be
gathered.
Although a complete record search has not been conducted, a cursory inspection of
the site records reveal that several previously reported sites are mapped in the survey tracts
(see Figure 1). Summary information about these sites is presented in Table 1.
Based on information provided by Howard R. Green Company, one previously recorded
property (13JH284 in the northern tract) appears to lie within the impact zone of the project
areas as it is currently outlined, This site will require investigation at the extended Phase I
lev,el (i.e., intensive pedestrian inspection and systematic shovel testing) in order to determine
whether further investigations at the Phase II level are warranted. BCA shall conduct investi-
gations on all previously reported and newly identified sites within the project area at the
extended Phase I level. Based on this initial investigation, recommendations for each property
will be used in the formation of a management plan for the cultural resources in the project
area (see Post-field/Report Preparation Stage below).
Table 1. Previously reported sites in the project area.
site number location area
13JH283 northern tract ca. 2 acres
inventory
stemmed projectile point
lithic flakes
lithic shatter
fire-cracked rock
13JH284 northern tract ca. 1 acre lithic flakes
lithic core
13JH286 southern tract ca. 2 acres
13JH287 southern tract ca. 2 acres
13JH288 southern tract ca. 1 acre
13JH289 southern tract ca. 2 acres
lithic flakes
fire-cracked rock
lithic flakes
lithic shatter
fire-cracked rock
Iithic flakes
fire-cracked rocks
lithic flakes
fire-cracked rocks
3
Field Stage. The field stage will consist of two components. 4' the beginning of this
stage, BCA personnel will conduct geomorphic investigations and complete the development
of the landform model for the survey areas within the project area. The geomorphic investiga-
tions will include the removal of numerous solid core soil samples by the hydraulic soil probe
and analysis of these materials by BCA staff geoarcheologist.
The importance of geomorphic studies as part of a larger archeological investigation
should not be underestimated. It is the type and nature of the landforms within the survey
areas within the project area that will gorern how BCA conducts the archeological investiga-
tion. By identifying areas of recent alluvium or previous disturbance, BCA archeologists will
be able to focus their investigation on those parts of the project areas which have the highest
potential to contain significant (i.e., archeologically important) cultural resources. BCA has
used this approach for literally hundreds of archeological surveys throughout the Midwest, and
feels that this methodology not only expedites the investigation, but also is the most mone-
tarily efficient approach.
With the results of the landform analysis in mind, BCA archeologists will pursue the
second component of the field stage. This will consist of formulating and implementing an
investigative methodology that will include a pedestrian survey and systematic subsurface
testing. The pedestrian survey will use evenly spaced, 10 to 15 meter interval transects
spanning the entire survey zone within the project area. The location, intensity and level of
effort of this component will be determined by the results of the geomorphological investiga-
tion.
The subsurface testing will consist of systematic shovel testing of specific areas and
use of the hydraulic soil probe to investigate for deeply buried sites. The shovel tests will be
excavated at 10 to 1 5 meter intervals along similarly spaced, parallel transects. All tests will
be excavated in 10 centimeter increments, and the excavated matrix will be carefully exam-
ined and replaced. Shovel tests will typically be excavated to a minimal depth of 60 cm (ca.
2 feet) below ground surface. The hydraulic soil probe excavation interval and depth will
depend upon the context of the landform under investigation. Numerous hand excavated soil
probes will also be used throughout the project area to supplement the more intensive
subsurface testing methods described above.
On upland landforms, the subsurface testing will focus on areas exhibiting surface
visibility of less than 30 percent and slope of less than 15 percent. Subsurface testing of
alluvial landforms, however, is somewhat more complex and depend on the results of the
geomorphological investigation. Because the Iowa River Valley is marked by a ridge and swale
topography formed by the successive meandering movement of the stream channel, high
terraces located near the valley margins have a high potential for surficial and buried cultural
materials. Thus, the investigation of these landforms must include subsurface testing even
if surface visibility is adequate. It is anticipated that most of the landforms located immediate-
ly adjacent to the present river channel are comprised of, or manfled by, thick deposits of
recent alluvium which can only be penetrated by the hydraulic soil probe. As previous work
in southern Iowa has found (Bettis and Littke 1987:15), historic period alluvium has been
deposited within the last 400 years, and therefore has no potential to contain intact prehistor-
ic cultural deposits. This recent alluvium may mantle older landforms containing significant
cultural deposits. However, this is why the identification of paleosols (buried land surfaces
that were exposed and stable long enough to allow pedogenesis to occur) through a geo-
morphic investigation is such an important part of BCA's total investigative methodology. By
4
documenting the horizontal and vertical extent of buried surfaces and evaluating their potential
for containing significant cultural resources, we believe that the probability of encountering
important subsurface archeological sites during later construction activities can be greatly
lowered.
During the fieldwork, photographs will be taken of the survey areas and any sites that
are encountered within the project area. Field sketch maps will be drawn detailing landforms,
the areas of impact, and any cultural materials present. Finally, field notes will be written to
provide a narrative account of the fieldwork, and to record qualitative, as well as quantitative,
aspects of the project area. Should archeological sites be encountered in the project area,
these sites will be recorded utilizing official Iowa site forms.
After completing the reconnaissance portion of the survey, BCA personnel will prelimi-
narily evaluate any archeological sites found in the impact zone within the project area. This
evaluation will involve a surface collection and excavation of systematic shovel tests to
determine the horizontal and vertical extent of the cultural deposits. Photographs will be
taken of the sites as well as a scale map outlining any artifact concentrations and cultur-
al/n, atural features present in the project area will be made. if potentially significant cultural
resources are encountered during the investigation, Howard R. Green Company will be
consulted immediately. With mutually agreeable modifications to the original contract, itmay
be possible to implement Phase II testing (see below) at sites which will be adversely dis-
turbed by the impacts as they are currently outlined.
Post-field/Report Preparation Stage. After completing the fieldwork, a preliminary
assessment will be presented to the City. This stage will include an analysis of all collected
artifacts and site interpretations based on the field notes. The artifacts will be washed,
examined, cataloged, and prepared for curation at Office of the State Archaeologist repository
in Iowa City. Using the field notes and any other relevant information, a technical report
detailing the investigation of the project area will be completed, as will any necessary site
forms. At this time, photographs will be selected and the maps and illustrations will be
drafted for inclusion with the report. The report will present a detailed discussion of the
project area geomorphology, prehistoric and historic cultural overviews, investigative method-
ology, and survey results (including site summaries). The report will conclude with general
project and site specific recommendations. The archeological site recommendations are
typically one of the following:
1 ) The site is not considered eligible for nomination to the National Register of Historic Places
and no further work is recommended. The reasons for this evaluation will be presented in
detail.
2) The site may have potential for contributing significant information in regard to the history
or prehistory of the project area. If this is the case, a Phase II investigation to determine level
of significance and potential eligibility to the National Register of Historic Places may be
recommended if impact avoidance of the site is not a feasible option.
3) The site is clearly eligible for nomination to the National Register of Historic Places.
As requested by the Scope of Work, if Phase II investigations are conducted as part
of the work (see optional Phase II statement below), the results of these investigations will
also be presented in the technical report and pertinent recommendations will be made.
5
The investigation = s final results will be integrated into a regional context summary,
including the formation of a management plan outlining further recommendations for the
properties identified in the survey areas in the project area. The plan will provide the frame-
work through which the City of Iowa City can manage the cultural resources in the project
area and anticipate how future impacts will affect these properties.
PHASE II TESTING OPTION
BCA has completed numerous testing projects and is prepared, at a mutually agreeable
negotiated cost, to conduct any necessary additional Phase II investigations at the sites
identified in the project area. Our recommendations for Phase II testing will be based on the
results of the extended Phase I investigations within the project area.
EQUIPMENT/FACILITIES
BCA recently (1993) moved into 3,750 square feet of newly constructed office,
laboratory, darkroom, and report production facilities in Cresco, Iowa. Our company also
maintains branch offices in New Brighton, Minnesota, and Manitowoc, Wisconsin.
Our company currently uses Macintosh and IBM compatible computers to produce
contract completion reports and to computer drafting. A summary our current computer
inventory is presented below.
Gateway 2000 P5-120
Gateway 2000 P5-100
Gateway 2000 P5-90
Gateway 2000 P5-66
Eagle River 4000
Macintosh LC]11
Macintosh SE 30
Macintosh SE
Macintosh Classic (3)
Equipment used for the production of reports, in addition to the aforementioned
computers, include four laser printers (Hewlett Packard Laser Jet 4; Hewlett Packard Laser Jet
4p; 2- Apple Personal LaserWriters), a high resolution Hewlett Packard Scan Jet IIc color
scanner, a Minolta EP-5420 copier, and a Minolta 490Z copier. This equipment, in conjunc-
tion with our ability to perform computer drafting and construct large data bases, enables BCA
to rapidly produce high quality reports through desktop publishing.
BCA has an extensive 10,000-volume reference library which includes many rare
books, technical publications, and contract completion reports. Our proximity to Luther
College (in Decotab, Iowa) allows our researchers to take of advantage of Luther=s library,
archives, and interlibrary loan services. Books, journals, and maps that would otherwise be
time-consuming to locate can readily be accessed through the college. Our New Brighton
office offers similar advantages through its proximity to the Minnesota Historical Society and
University of Minnesota libraries and archives.
A full inventory of laboratory and field equipment (the latter is summarized in Appendix
A) meets the needs of all phases of archeological investigation and a!!ows BCA to field fully
equipped crews of up to twenty individuals. An in-house darkroom allows us to process and
print photographs rapidly and inexpensively.
6
CURATION
BCA establishes and maintains curation agreements with numerous agencies through-
out the Midwest. For the proposed project, our agreement with the Office of the State
Archeologist, Iowa City, should be satisfactory. As requested in the Scope of Work, we will
curate at this facility all cultural materials, samples, field/laboratory documents, analytical
results, photographs, and one copy of the final report. Although estimation of how much
space will be required is dependent upon the amount of cultural material recovered from the
sites, we estimate that between one and four cubic feet will be required.
PERSONNEL
David G. Stanley {M.A., Northern Illinois University) will serve as principal investigator for this
project. Stanley will be responsible for directing and implementing all aspects of the survey
and authoring the contract completion report. David W. Benn (Ph.D., University of Wisconsin-
Madison) will be the research coordinator and develop the landform sediment assemblage
model. He will describe soil profiles and advise the principal investigators in regard to the
geo. morphological portion of the project. Scott C. Shaffer (M.A., Memphis State University)
will carry out the historic archival search and assess any historic archeological sites which
may be within the project area. The remaining members of the investigative team will be
drawn from the BCA support staff.
SCHEDULE
If selected for this project BCA is prepared to initiate the prefield stage within two
business days of notification to proceed. Implementation of the field stage is contingent upon
weather conditions. However, we are prepared to begin the fieldwork immediately if weather
conditions are favorable. The proposed timetable is presented in appendix B.
GUARANTEE
Bear Creek Archeology, Inc. guarantees that thc quality of its work will meet or exceed
current professional standards and guidelines established by the Iowa State Historic Preserva-
tion Office and the Secretary of the Interior. BCA further guarantees that our firm will abide
by all Federal, State, Local laws, regulations, and ordinances while completing the proposed
project. Our firm understands the legal and ethical concerns associated with Native American
burials, and will conform to all regulations as outlined in the Iowa Code (e.g., chapters
305A.7; 716.5; and 685-11.1 ). No mortuary features or human remains will be intentionally
disturbed without direct consultation with representatives of the Burial Program at the Office
of the State Archaeologist, the City of Iowa City, and Howard R. Green Company.
7
REFERENCES CITED
Anderson, Jeffrey D., and David F. Overstreet
1986 The Archeology of Coralville, Lake Iowa. VoL II Evolution of Holocene Landscapes.
Reports of Investigation No. 167, Great Lakes Archeological Research Center, Inc.
Bettis, E, Arthur III, and John P. Littke
1987 Holocene Alluvial Stratigraphy and Landscape Development in Soap Creek Water-
shed, Appanoose, Madison, Monroe and Wapello Counties, Iowa. Iowa Quaternary
Studies Group Contribution No. 14. Geological Survey Bureau, Iowa City.
Bettis, E, Arthur III, and Dean M. Thompson
1982 Holocene Landscape Evolution in Western Iowa: Concepts, Methods, and Implica-
tions for Archeology. In Current Directions in Midwestern Archeology: Selected
Papers from the Mankato Conference, edited by Scott Anfinison, pp. 1-14. Minneso-
ta Archeological Society, Occasional Publications in Minnesota Anthropology No. 9,
St. Paul.
Scl~ermerhorn, Edward J.
1983 Soil Survey of Johnson County, Iowa. USDA Soil Conservation Service, Washington,
D.C.
Schiffer, Michael B.
1987 Formation Processes of the Archaeologlcal Record. University of New Mexico Press,
Albuquerque.
8
$~t.~ ].,~4 0(~)
CC)~,TOUR ~,T£RV~L )C) ~'E:['t
£igure f.
Topographic map (iowa C~ty West, Iowa I1965: photorevised 1983])
showing the land tracts and prewously reported sites ~n the project
area.
9
APPENDIX A
Field Equipment List
lO
The following listing summarizes field equipment that is available for use during the
investigation,
Excavation Equipment
3 inch stainless steel auger with extensions and carrying case
23 sand shovels
8 square end shovels
8 posthole diggers
15 Marshalltown trowels
4 6 inch bucket augers
12 wooden shaker screens (1/4 and 1/8 inch mesh)
4 3.2 cm stainless steel hand soil probes with extensions
2 5 cm stainless steel hand soil probes with extensions
Mapping Equipment
1 Leitz model 625 transit with adjustable tripod
1 W.E. and I. Gurley transit with adjustable tripod
1 three piece ronge pole and case
1 metric three piece adjustable stadia rod
1 K and E mounted compass with adjustable tripod
2 Brunton hand compasses, model 8040
4 Silva hand compasses, model 17
5 50 meter fiberglass tape measures
3 red end metric-English folding rulers
10 Lufkin 3 meter tapes
Photographic Equipment
8 Canon AE-1 35 mm SLRcameras
3 Zesner 1:2.8 35 mm wide angle lens
3 Canon 50 mm lens
1 Tamron 135 mm F/2/8 telephoto lens
1 Promaster Spectrum 7 28-200 zoom lens
1 Promaster 28-80 mm zoom lens
2 Sigma macro 1; 2.8 close-up lens
2 Canon 35-105 mm zoom lens
2 Vivitar 2800 flash
4 soft carrying cases
4 hard storage cases
Vehicles
8 ft. alumocraft jon boat
16 ft. deep hull jori boat with 35 hp Suzuki motor and boat trailer
1993 CO17 Alumacraft canoe
1993 Suzuki 4 hp outboard motor (may be used with 8 ft. jori boat or canoe)
1972 Chevrolet 1/2 ton pickup with bed mounted Giddings hydraulic soil probe
1973 Volvo 142 station wagon
1985 Dodge Power Ram 4-WD 1/2 ton pickup with fiberglass topper
1993 Dodge Dakota 4-WD 1/2 tone pickup with fiberglass topper
1995 Ford F150 2-WD 1/2 ton pickup with fiberglass topper
11
APPENDIX B
Proposed Tknembl~
Cost Esfimat~ Breakdown
12
PROPOSED TIMETABLE
The following time schedule for Option 2 is contingent on several factors, including
weather conditions; the number of sites found during the survey; whether Phase II testing is
conducted at any site(s); and the projected review time, Thus, leeway time has been added
to the schedule, with the following generally considered the maximum, albeit not set, time
frame,
Notification to proceed date (Day I).
Prefield stage (Day 3).
Field stage (Days 3 to 35).
Postfield/report preparation stage (Days 35 to 70).
Pro~ected review period of draft report by City of Iowa City (Days 70 to 100).
Completion of revisions and submittal of final report to the City of Iowa City and State
Historic Preservation Office for review (Days 100 to 110),
Projected review period of final report by City of Iowa City and the State Historic Preservation
Office {Days 110-170).
Final report accepted (Day 170),
13
COST ESTIMATE BREAKDOWN
Prefield Stage (26 hours)
16 hours ~ 20.00
8 hours @ 15.00
2 hours ~ 12.50
labor costs
overhead (110%o)
subtotal
fixed fee (12%)
PKEFIELD STAGE COST ESTIMATE
320.00
120.00
465.00
976.50
117.18
$1,093.68
Field Stage (hours)
40 hours 1~ 25.00
120 hours t~ 20.00
36 hours ~ 17.50
56 hours ~ 15.00
360 hours t~ 8.50
4 hours ~ 12.50
labor costs
overhead (110%)
subtotal
fixed fee (12%)
FIELD STAGE COST ESTIMATE
1,000.00
2,400.00
630.00
840.00
3,060.00
50.00
7,980.00
~,778.00
16,758.00
$18,768.96
Pos.rfield/Report Preparation Stage (hours)
40 hours ~ 25.00 1,000.00
152 hours ~ 20.00 3,040.00
28 hours ~ 17.50 490.00
32 hours ~ 15.00 480.00
8 hours ~ 12.50 100.00
172 hours ~ 8.50
labor costs 6,572.00
overhead (110%)
subtotal 13,801.20
fixed fee (12%) 1.656.1_4
POSTFIELD/REPORT PREPARATION STAGE COST ESTIMATE $.~457.34
TOTAL PROJECTED LABOR COSTS
$35,319.98
Giddings corer
curation
per diem
lodging
TOTAL EXPENSES
5 days 1~ 150.00/day 750.00
4 cu. ft. ~ 250.00/cu.ft. 1,000.00
77 days ~ 16.25/day 1,251.25
73 nights ~ 55.001night 4,015.00
TOTAL ESTIMATED COST
$42,336.23
14
DIX B
12
Prepared by: Rob Winstead, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; 319/3§6-5145.
RESOLUTION NO. 96-115
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND
BETWEEN THE CITY OF IOWA CITY AND SHOEMAKER & HAALAND, PRO-
FESSIONAL ENGINEERS, TO PROVIDE ENGINEERING CONSULTANT SER-
VICES FOR THE HIGHLANDER AREA SANITARY SEWER. LIFT STATION,
AND FORCE MAIN PROJECT.
WHEREAS, the City of Iowa City desires to construct a sanitary sewer, lift station, and force main
in the Highlander area; and
WHEREAS, the City of Iowa City is obligated to undertake certain sanitary sewer improvements
along Highway 1, north of Interstate 80, as a condition of a CEBA grant; and
WHEREAS, the City of Iowa City desires to contract for sanitary sewer extension, lift station, and
force main; construction staking and inspection services; and
WHEREAS, an Agreement for professional engineering services has been negotiated with
Shoemaker & Haaland, Professional Engineers of Coralville, Iowa; and
WHEREAS, it is the public interest to enter into said Contractor's Agreement with Shoemaker &
Haaland, Professional Engineera.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA CITY,
IOWA, that:
The Consuitant's Agreement attached hereto is in the public interest, and is approved as to form
and content.
The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant's Agreement, in duplicate.
Passed and approved this 23f'd day of Apri 1 ,1996.
p.,v~ng~J~ghln(Lre9
MAYOR
Approved by
City Attorney's Office
Resolution No. 96-115
Page 2
It was moved by Thornbe~y and seconded by
adopted, and upon roll call there were:
Lehman
AYES: NAYS: ABSENT:
X
X
X
T
T
T
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
the Resolution be
CONSULTANT AGR~EM~T
THIS AGREEME..NT, made an.d. entered ~to. this ~_L~.'Cd.ay of .hF'.l , 1996, by
and between the City of Iowa C~ty, a mumc~pal corperauon, hereinafter referred to as
the City and Shoemaker & Naaland Professional Engineers, hereinafter referred to as the
Consultant.
Whereas the City desires to contract with the Consultant to assist with the construction
phase of improvements to the existing 1tighlander Lift Station and Force Main included
in the construction contract awarded by the City and hereinafter referred to as the
"Project."
NOW THEREFORE, it is agreed by and between lite parties hereto that the City does
now contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
A. Construction Inspection Phase
The Consultant shall provide periodic part-time on-site inspection and
documentation utilbSng a technician or engineer with at least two years experience
in the inspection and construction of public improvement projects similar to the
proposed lift station and sewer system improvements.
B. Construction Staking Phase
The Consultant shall provide construction staking surveys and set construction
stakes for lift station, force main and sanitary sewer construction and related
surface restorations.
It is the understanding of the Consultant that the following work or information will be
provided by the City:
The City will acquire temporary consreaction easements for construction of
sewer improvements on private property.
H. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown. Time of completion may be affected by services to be provided by
others, as previously defined.
Construction Inspection and Staking - To be completed on a schedule matching
the construction contract requirements and the Contractors daily and weekly
schedule.
The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
- 1 -
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, or sexual
onentatlon.
To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, or sexual orientation.
Should the City terminate this Agreement, the Consultant shall be paid for all
work and services performed up to the time of termination. However, such sums
shall not be greater than the "lump sum" mount listed in Section IV. The City
may terminate this Agreement upon seven (7) calendar days' wri~n notice to the
Consultant.
This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
It is agreed by the City that all records and files pertaining to information needed
by the Consultant for the project shall be made available by said City upon
reasonable request from the Consultant. The City agrees to furnish all reasonable
assistance in the use of these records and files.
It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City,
Iowa.
At the request of the City, the Consultant shall attend such meetings of the City
Council relative to the work set forth in this Agreement. Any requests made by
the City shall be given with reasonable notice to the Consultant to assure
attendance.
The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained b.y the Cons.ul .t~nt pursuant to this
Agreement without cost, and without restrictions or limitation as to the use
relative to specific projects covered under this Agreement. In such event, the
Consultant shall not be liable for the City's use of such documents on other
projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with
the seal of a professional engineer affixed thereto or such seal as required by
Iowa law.
The City agrees to tender the Consultant all fees in a timely manner, expecting,
-2 -
~th this Agreement shall constitute grounds for the City to ~thhold payment of
the mount sufficient to properly complete the Project in accordance with this
Agreement.
Should any section of this Agreement be found invalid, it is agreed that the
remain/ng portion shall continue in full force and effect as though severable from
the invalid portion.
Original contract drawing shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
Fees paid for securing approval of authorities having jurisdiction over Project v,411
be paid by the City.
COMPENSATION FOR SERVICES
Construction Inspection Phase - The Consultant shall be paid on a lump sum basis
an mount of $24,210,00
Construction Staking Phase - The Consultant shall be paid on a lump sum basis an
amount of $4~74~.00
The anticipated total for services A and B is $28,955.00.
V GENERAL
All provisions of the Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of fids Agreement, that it is the entire
Agreement, and that no other monies or considerations have been solicited.
FOR TIlE C1TY
Tire: Mayor
Date: April 23, 1996
FOR THE CONSU-LTANT
Shoemaker & I-I,~aland Professional
Engineers . , ..
By: S , P.E.
Title: Vice Presi~ ~li~
Date: ~/'~
City Attornoy'a Of~ce
- 3 -
Prepared by: Rob Winstead. Civil Engineer, 410 E. Washington St., I_owa Cib/, IA 52240 (319) 356-5145
RESOLUTION NO. 96-116
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE FIRST
AVENUE RECONSTRUCTION PROJECT WITH THE IOWA DEPARTMENT OF
TRANSPORTATION.
WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with the Iowa
Department of Transportation, said agreement being attached to this Resolution and by this
reference made a part hereof, and
WHEREAS, the City Council deems it in the public interest to enter into said agreement with
the Iowa Department of Transportation for the reconstruction of First Avenue from Muscatine
Avenue to D Street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
It is in the public interest to enter into the above-mentioned agreement, and the
agreement is hereby approved as to form and content.
The Mayor and City Clerk are hereby authorized and directed to execute the agreement
with the Iowa Department of Transportation.
Passed and approved this 23rd day of April , 1996.
MAYOR
CITT-CLERK
Approved by
ey s Office
It was moved by Baker and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
X
X
X
X
X
X
Thornberry the Resolution be
ABSENT:
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Iowa Department of Transportation
800 Lincoln Way Ames, IA 50010 515-23%1348
FAX: 515-239-1966
Marian K. Karr
City Clerk
410 East Washington Street
Iowa City, Iowa City 52240
Dear Ms. Karr:
Re: STP-U-3715(8)--70-52
City of Iowa City
Subject: Agreement Number: 96-STPU-21
Attached is one copy of the executed Transportation Federal.Aid
Project Agreement for 1st Avenue fi'om Muscatine Avenue t- D Street.
This agreement should not be construed as authorization for the City to
begin any construction activity on the project. The standard provisions as
set forth in this agreement must be followed in order to east re receipt of
Federal funding assistance.
The project engineer should contact the Iowa Transportation Center
Local Systems Engineer regarding project development and design
requirements.
Please provide a copy of the enclosed letter and approved agreement to
the City Engineer and Howard R. Green Company at 4250 Glass Road
NE Cedar Rapids. Iowa 52402.
Enghreer
Since,ely,
Willb,,c, A. Nelson, P. E.
Urbm; 3ystems Projects
Office at' Local Systems
WAN:jj
Enclosure
cc: Office of Accounting
Office of Materials
Office of External Audits
Iowa Transportation Center Local Systems Engineer
Regional Planning Agency
11-9~
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR FEDERAL-AID
SURFACE TRANSPORTATION PROGRAM PROJECT
RECIPIENT: Iowa City
COUNTY: Johnson
PROJECT NO.: STP-U-3715{8)--70-52
IOWA DOT
AGREEMENT NO.: g6-STPU-21
· This is an agreement between the City of Iowa City (hereinafter referred to
as RECIPIENT) and the Iowa Department of Transportation (hereinafter referred
to as the DEPARTMENT). Iowa Code Section 306A.7 provides for the RECIPIENT
and the DEPARTMENT to enter into agreements with each other for the purpose
of financing transportation improvement projects on streets and highways in
Iowa with Federal funds. The RECIPIENT proposes a Surface Transportation
Program (STP) project for funding under Sec. 133 (b) of Title 23, United
States Code.
The Intermodal Surface Transportation Efficiency Act of lggl(ISTEA)
established the Surface Transportation Program (STP). Federal regulations
provide that the STP funds are to be administered by the DEPARTMENT.
Pursuant to the terms of this agreement, applicable statutes, and
administrative rules, the DEPARTMENT agrees to provide STP funding to the
RECIPIENT for the authorized and approved costs for eligible items associated
with said improvements.
In consideration of the foregoing and the mutual promises contained in this
agreement, the parties agree as follows:
The RECIPIENT shall be the lead local governmental agency for carrying
out the provisions of this agreement.
All notices required under this agreement shall be made in writing to
the DEPARTMENT and the RECIPIENT's contact person. The DEPARTMENT's
contact person shall be the Local Systems Engineer of the East Central
Iowa Transportation Center. The RECIPIENT's contact person shall be
the City Engineer.
The RECIPIENT shall be responsible for the development and completion
of the following described STP project:
The reconstruction of First Avenue from Muscatine Avenue to "D" Street,
including the replacement of the drainage structure over the South
Branch Ralston Creek.
Agreement No: 96-STPU-2!
Page 2
e
e
The RECIPIENT shall receive reimbursement of Federal STP funds for
authorized and approved project costs of eligible items. The portion
of the eligible project costs paid by Federal STP funds shall be
limited to a maximum of either 80 percent of eligible costs or the
amount stipulated in the current Johnson County Council of Governments
Transportation Improvement Program (TIP) and approved in the current
Statewide Transportation Improvement Program (STIP), whichever is less.
This agreement will become null and void if the project described in
Section 3. drops out of Johnson County Council of Governments current
TIP or the approved current STIP prior to obligation of Federal funds.
The attached Exhibit 1 will apply and is hereby made a part of this
agreement.
Agreement No:g6-STPU-2I
Page 3
IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement
Number gC-STPU-21 as of the date shown opposite its signature below.
RECIPIENT: Iowa City
Title Mayor
Date April 23 , lg96
I, Marian K. Karr , certify that I am the Clerk of the CITY,
and that Naomi J. Novick , who signed said Agreement for and on
behalf of the CITY was duly authorized to execute the same by virtue of a
formal Resolution duly passed and adopted by the CITY, on the 23rd day of
April , 19 96.
Signed ~._~]~> 7/Fy. ~--4~, Date
City Clerk of Iowa City, Iowa
April 23 , 199~6
IOWA DEPARTMENT OF TP~ANSPORTATION
Project Development Division
Ur_~J~_an Sy~ems E~B~jq~neer
'--~Office of Local Systems
cIby Attorney's Office
Date ~/~ ~ , 19~
EXHIBIT 1
Standard Provisions for Federal-Aid
Project Agreement
Since this project is to be financed with local and Federal funds, the
RECIPIENT shall take the necessary actions to comply with applicable
State and Federal laws and regulations.
In all programs and activities of Federal-aid recipients,
subrecipients, and contractors, no person in the United States
shall be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination on the grounds of
race, color, national origin, sex, age or handicap/disability.
The DEPARTMENT will determine a Disadvantage Business Enterprise
(DBE) Commitment on all Federal-aid projects.
The RECIPIENT shall take the appropriate actions and prepare the
necessary documents to fulfill the requirements of the DEPARTMENT's
Action Plan for project environmental studies including
historical/cultural reviews and location/design approval. If farmland
is to be acquired, whether for use as project right-of-way or permanent
easement, the RECIPIENT shall submit the U.S. Department of Agriculture
Farmland Conversion Impact Rating form, when required, to the U.S.
Natural Resourses Conservation Service (NRCS).
The RECIPIENT shall obtain agreements, as needed, from railroad and
utility companies and shall obtain project permits and approvals, when
necessary, from the Iowa Department of Cultural Affairs (State
Historical Society of Iowa; State Historic Preservation Officer), Iowa
Department of Natural Resources, State Conservation Commission, U.S.
Coast Guard, U.S. Army Corps of Engineers and the DEPARTMENT, etc.
The project plans, specifications and project cost estimate (PS&E)
shall be prepared and certified by a professional engineer licensed to
practice in the State of Iowa. The RECIPIENT shall submit the plans,
specifications and other contract documents to the DEPARTMENT for
Feview and - ,L_.~._~. to let ,L~ project
dUu,ur,Ld~ un ~,,~ .
If Federal-aid is requested for preliminary and/or construction
engineering, the RECIPIENT will select a consu)tant(s) in accordance
with the DEPARTMENT's consultant selection process. Construction
engineering cost will be limited to a maximum of 15% of construction
cost.
The RECIPIENT and Consultant shall prepare the consultant contract for
preliminary engineering services in accordance with Title 23, Code of
Federal Regulations, Part 172 - Administration of Negotiated Contracts
(23 CFR 172).
After the contents of the consultant contract have been mutually
approved, the RECIPIENT shall execute the contract and forward the same
to the DEPARTMENT for authorization.
The RECIPIENT shall acquire the project right-of-way, whether by lease,
easement or fee title and shall provide relocation assistance benefits
and payments in accordance with the procedures set forth in the
Exhibit 1
-2-
10.
11.
13.
14.
15.
16.
17.
DEPARTMENT's Right of Way Manual. The RECIPIENT shall contact the
DEPARTMENT for assistance, as necessary, to ensure compliance with the
required procedures. The RECIPIENT will need to get environmental
concurrence before acquiring any needed right-of-way. With prior
approval, hardship and protective buying is possible. If the RECIPIENT
requests Federal-aid participation for right-of-way acquisition, the
RECIPIENT will need to get Federal Highway Administration's {FHWA)
authorization before purchasing any needed right-of-way.
The RECIPIENT shall comply with the Policy for Accommodating Utilities
on City and County Federal-aid Highways Right of Way and the Policy for
Accommodating Utitlites on Primary Road System when on State's right of
way. Certain utility relocation, alteration, adjustment, or removal
costs to the RECIPIENT for the project may be eligible for Federal-aid
reimbursement in accordance with the FHWA rules applicable to the type
of utility involved and Chapter 306A, Code of Iowa.
Traffic control devices, signing, or pavement markings installed within
the limits of this project shall conform to the "Manual on Uniform
TrafFic Control Devices for Streets and Highways" per 761 Iowa
Administrative Code (IAC) Chapter 130.
The RECIPIENT shall forward a Federal-aid Project Development
Certification and final PS&E to the DEPARTMENT. The RECIPIENT (CITY)
shall comply with the public hearing requirements of the Iowa Code
Section 384.102.
The project will be let by the DEPARTMENT in accordance with its normal
letting procedures. After bids are received and opened, the DEPARTMENT
will furnish the RECIPIENT with a tabulation of all bids received.
The DEPARTMENT will review the bid tabulations and proposals, and will
prepare an Iowa DOT Staff Action for concurrence to award the contract.
The DEPARTMENT will mail the unexecuted contract to the approved low
bidder.
Upon concurrence to award the contract, the DEPARTMENT will notify the
RECIPIENT. The RECIPIENT shall then enter )nto a contract with the
contractor. The RECIPIENT shall forward to the DEPARTMENT two {2)
signed copies of the contract and one copy each of the performance
bond, and certificate of insurance.
The DEPARTMENT will prepare the
submit it for Federal Highway
obligation of Federal-aid funds.
Federal-aid Project Agreement and
Administration(FHWA) approval and
The RECIPIENT shall comply with the procedures and responsibilities for
materials testing and construction inspection according to Department's
Instructional Memorandums (I.M.'s). The DEPARTMENT will bill the
RECIPIENT for testing services according to its normal policy.
The project shall be constructed under the DEPARTMENT's Standard
Specifications and applicable special provisions. Prior to their use in
the PS&E, specifications developed by the RECIPIENT for individual
construction items shall be approved by the DEPARTMENT.
Exhibit 1
18.
19.
20.
22.
-3-
23.
24.
The RECIPIBNT may submit to the DEPARTMENT periodic itemized claims for
reimbursement for eligible project costs. Reimbursement claims shall
include certification that all eligible project costs, for which
reimbursement is requested, have been completed in substantial
compliance with the terms of this agreement.
The DEPARTMENT shall reimburse the RECIPIENT for properly documented
and certified claims for eligible project costs, either by state
warrant, or by crediting other accounts from which payment may have
been initially made. If, upon audits of contracts, the DEPARTMENT
determines the RECIPIENT is overpaid, the RECIPIENT shall reimburse the
overpaid amount to the DEPARTMENT.
Upon completion of the project described in this agreement, a
professional engineer licensed to practice in the State of Iowa shall
certify in writing to the DEPARTMENT that the project was completed in
substantial compliance with the plans and specifications set out in
this agreement. Final reimbursement of Federal funds shall be made
only after the DEPARTMENT accepts the project as complete.
The RECIPIENT shall maintain all books, documents, papers, accounting
records, reports and other evidence pertaining to costs incurred for
the project. The RECIPIENT shall also make such materials available at
all reasonable times during the construction period and for three years
from the date of final Federal reimbursement, for inspection by the
DEPARTMENT, FHWA, or any authorized representatives of the Federal
Government. Copies of said materials shall be furnished by the
RECIPIENT if requested.
The RECIPIENT agrees to indemnify, defend and hold the DEPARTMENT
harmless from any action or liability arising out of the design,
construction, maintenance, placement of traffic control devices,
inspection or use of this project. This agreement to indemnify, defend
and hold harmless applies to all aspects of the DEPARTMENT's
application review and approval process, plan and construction reviews,
and funding participation.
The RECIPIENT shall maintain, or cause to be maintained, the completed
improvement ' ' ~ .....~ ~L.
in ~ manner acceptable tu the DEPARin~,, '" FHWA.
Implementation of Clean Air Act and Federal Water Pollution Control Act
{Applicable to Contracts and Subcontracts which exceed $100,000):
The RECIPIENT stipulates that any facility to be utilized
in performance under or to benefit from this agreement is
not listed on the Environmental Protection Agency (EPA)
List of Violating Facilities or is under consideration to
be listed. This is issued pursuant to the requirements of
the Clean Air Act, as amended, and the Federal Water
Pollution Control Act, as amended.
The RECIPIENT agrees to comply with all of the requirements
of Section 114 of the Clean Air Act and Section 308 of the
Federal Water Pollution Control Act, and all regulations
and guidelines issued thereunder.
Exhibit 1
-4-
25.
If any part of this agreement is found to be void and unenforceable,
the remaining provisions of this agreement shall remain in effect.
26.
It is the intent of both parties that no third party beneficiaries be
created by this agreement.
27.
If the RECIPIENT elects to levy special assessments as a means of
raising the local share of the total project costs, the RECIPIENT shall
reimburse the DEPARTMENT in the amount that payments of Federal-aid and
collectlens of special assessments, excluding interest and penalties,
exceed the total cost of the public improvement as established by the
provisions of Iowa Code chapter 384. The RECIPIENT agrees that at such
time as its collections {exclusive of interest ~nd penalties which
shall be retained bythe RECIPIENT) from special assessments levied for
this project exceed th~ local share of total projects costs, the
RECIPIENT shall refund to the DEPARTMENT all funds collected in excess
of the total project costs {including interest and penalties associated
with the amount of the excess) within sixty (60) days of the receipt of
any special assessment payments. The RECIPIENT shall notify the
DEPARTRENT when any lands specially assessed no longer qualify for an
agricultural defermerit of the special assessment have been satisfied.
The DEPARTMENT shall credit reimbursement billings to the FHWA in the
amount of refunds received from the RECIPIENT.
28.
This agreement shall be executed and delivered in two or more copies,
each of which so executed and delivered shall be deemed to be an
original and shall constitute but one and the same instrument.
29.
This agreement, as set forth in items 1 through 6 and Exhibit 1
paragraphs 1 through 29 herein, constitutes the entire agreement
between the DEPARTMENT and the RECIPIENT concerning this project.
Representations made before the signing of this agreement are not
binding, and neither party has relied upon conflicting representations
in entering into this agreement. Any change or alteration to the terms
of this agreement must be made in the form of an addendum to this
agreement. Said addendum shall become effective only upon written
approval of the DEPARTMENT and the RECIPIENT.
Prepared by: Rob Winstead, Public Works. 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145.
RESOLUTION NO, 96-117
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE FIRST
AVENUE RAILROAD CROSSING SURFACE RECONSTRUCTION PROJECT WITH
THE STATE OF IOWA AND THE IOWA INTERSTATE RAILROAD.
WHEREAS, the City of Iowa City, Iowa has negotiated an agreement with the State of Iowa
and the Iowa Interstate Railroad, said agreement baing attached to this Resolution and by this
reference made a part hereof, and
WHEREAS, the City Council deems it in the public interest to enter into said agreement with
the State of Iowa and the Iowa Interstate Railroad for the reconstruction of the railroad
crossing surface at First Avenue,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA CITY,
IOWA, THAT:
It is in the public interest to enter into the above-mentioned agreement, and the
agreement is hereby approved as to form and content.
The Mayor and City Clerk are hereby authorized and directed to execute the agreement
with the Iowa Department of Transportation.
Passed and approved this 23rd day of ^pril
,1996.
ClTT-CLERK
Approved by
Cit~ Attorney s Office ..z~/2~¢
It was moved hy Lehman and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
Baker
Kubby
Lehman
Norton
Novick
Thornberry
Vanderhoef
Iowa Department of Transportation
800 Lincoln Way, Ames, Iowa 50010 515-239-1108
FAX: 515-239-1005
May 17, 1996
REF: 938 - GCSR Agreement
Johnson County
AAR-DOT 606-873-Y
State Crossing No. 12943
First Ave, Iowa City
Mr. Mark Peterburs
Chief Engineer
Iowa Interstate Railroad
2920 Industrial Park Road
Iowa City, IA 52240
Gentlemen:
Mr. Robert D. Winstead, Jr.
Assistant City Engineer
City of Iowa City
410 East Washington St.
Iowa City, IA 52240
Enclosed is your fully executed counterpart of Agreement for a surface repair fund project
at First Avenue crossing in Iowa City. The work is authorized to commence immediately
in conformity with the Agreement provisions and the provisions of this letter. Both the
Railroad and the City have important procedures to follow to insure full (60%) funding by
the Iowa Department of Transportation. Agreement's Sections XII through X'ql remain a
part of this Agreement. Please read the Agreement carefully.
I need to know when the project work will begin at the site and when the job is complete.
The City should perform on-site verification of the project work each day. Iowa Interstate
Railroad must notify me in writing when the job is fully complete so an on-site meeting
with all parties can be held to certify completion and acceptance of the project.
Approaches - The surface repair fund will participate in actual costs of approach work up
to the maxunum cost of ,1o,2o0 (city estimat~ for upuon "B"). The ~ta~ac~ r~pan ftmd
portion will be 60% of actual cost, up to a maximum of $10,950.
Signal Costs - The surface repair fund will participate in signal relocation costs, as per
agreement. Signal costs are in lieu of rehabilitation of the two retired tracks.
JV:lkv
Enclosm'e (1 agreement each)
J~aice Vetter, Manager
Rail Crossing Surface Program
Office of Maintenance Programs
cc: Tom Devine, Audits, Iowa DOT, Ames w/agreement & staff action
Carlos Boysen, ECITC, Iowa DOT, Cedar Rapids, IA 52406-3150 w/agreement
STATE OF IOWA
GRADE CROSSING SURFACE REPAIR FUND
AGREEMENT
at the railroad crossing located
County
Road
State Crossing No.
DIRECT ALL COMMUNICATIONS REGARDING THIS PROJECT TO:
Contact Persons:
Highway Authority
Address /-//~,~:.
Office Telephone No.
Company
Address
Office Telephone No.
Corporate Telephone No.
Division (State)
J~nicu Vutt~r Tulephone Nu.
Iowa Department of Transportation
Maintenance Division - Office of Maintenance Programs
800 Lincoln Way
Ames, IA 50010
After hours you can leave a message at 515-239-1055.
AGREEMENT SUBMITTAL: Complete and return three fully executed forms to
Maintenance Division, Office of Maintenance Programs, for each crossing project
with Exhibit "A", Work Statement, and Exhibit "B", Cost Estimate attached.
1-10-95
EQUIPADD, surface
STATE OF IOWA
GRADE CROSSING SURFACE REPAIR FUND
County ht ,so/
AGREEMENT
State Crossing Number
FRA Number .~(~
THIS AGREEMENT, entered into pursuant to Iowa Code Ch. 327G and 761 Iowa
Administrative Code, Chapter 82I, is between ~x~O ~,'~y
(Highway Authority)
having primary jurisdiction over the above referenced road, hereinafter referred
to as the Highway Authority, and the
(Track Owner) .....
with principal offices located at
hereinafter referred to as the Company, and the Maintenance Division of the I~a
Department of Transportation, hereinafter referred to as the Division.
The Highway Authority and the Company agree to repair the at-grade crossing
located at ~.~
(General Description)
and further agree as follows.
SECTION I. Work Statement and Performance. lhe Company and the Highway
Authority have determined the extent of the repair to be performed at this cross-
ing, including railway and roadway approach modifications. This repair shall
conform to the Company and Highway Authority Standards. In the absence of
specific Company standards, American Railway Engineering Association Guidelines
shall be followed. The agreed work, generally described in the Work Statement
identified as Exhibit "A" attached hereto and made part of this Agreement, is to
be performed by Company forces, except the Company may subcontract performance of
the roadway approach work or other required incidental work.
SECTION II. Cost Estimate. The estimated cost of the project work is item-
ized on Exhibit "B" attached hereto, and made part of this Agreement.
SECTION III. Work Start and Completion. The Company shall begin the
construction of the project as soon as possible after the Division gives ~itten
authorization to proceed and complete the project within 18 months of written
authorization to proceed. Costs incurred prior to Division authorization are not
reimbursable under this Agreement. Costs incurred more than 18 months after
Division authorization will not be reimbursed unless the Company has requested in
writing and received from the Division a written extension of time for completion.
The Division shall have complete discretion, and be the sole authority to grant or
deny extensions. Costs incurred for work following the extension time will not be
r~imbursed.
~ SECIION IV. Traffic Control. (Select one of the following):
lhe highway will be closed during repair. Exhibit "A" describes
specific closure conditions.
The highway will remain open to one-lane traffic during repair.
A highway runaround will be constructed to permit two-lane traffic
during repair.
2
If traffic is to be maintained for either one or two lanes, the Company shall
advise the Highway Authority Contact Person a minimum of 14 days in advance of the
starting date to allow the Highway Authority adequate time to provide and place
appropriate traffic control devices.
If the road is to be closed, the Company shall advise the Highway Authority
Contact Person: 1) a minimum of 60 days in advance of the approximate starting
date to allow the Highway Authority to implement the detour; and 2) 14 days in
advance of the actual starting date to allow the Highway Authority adequate time
to provide and install appropriate signs on the detour.
SECTION V. Work Notification. The Company shall notify the Division and the
Highway Authority~s Contact Person no later than 14 days prior to the start of its
work at the crossing. The Highway Authority shall be given ample opportunity to
document the materials, equipment, and labor required to complete the project.
SECTION VI. Completion Certification. After the Company has completed the
required work, the £on~any shall so notify the Division and the Highway Authority
in writing. The Division shall arrange an inspection with the Highway Authority
and the Company in order for all parties to determine whether the project work has
been completed in accordance with the terms of this Agreement or Amendments
thereto. When the work has been completed in accordance with the Agreement, the
Company and the Highway Authority shall sign and deliver to the Division a
Certificate of Completion and Acceptance form.
SECTION VII. Reimbursable Costs. The Company will keep an accurate and
detailed account of actual~and necessary reimbursable costs incurred under this
Agreement. The cost of labor, material, all associated additives and sub-
contracted work costs are Peimbursable, and shall be billed on a force account
basis in accord with litle 23 Code of Federal Regulations, Part 140, Subpart I.
The cost of Company equipment, equipment rental, accounting, accounting additives
and bill reproduction are reimbursable, but shall not be included directly in the
force account billing. Those costs shall be billed as an additive amount equal to
nine {9) percent of the total force account billed less final audit exceptions.
The cost of preliminary project engineering, construction inspection, or the
construction of tunarounds will not be eligible project reimbursable costs.
SECTION VIII. Cost Sharing. The Highway Authority and Company each agree to
incur a cost equal to twenty percent of the reimbursable costs defined in SECTION
VII for work described in Exhibit "A". The Division agrees the Grade Crossing
Surface Repair Fund shall be used to pay the remaining 60 percent of these costs.
SECIION IX. Progressive Payments. The Company may transmit progressive
bills prior to project completion to both the Division and Highway Authority for
material, labor, and subcontracted costs included in Exhibit "B." The Division
and Highway Authority may make a progressive payment not to exceed 97 percent of
each party~s estimated participation.
SECTION X. Final Billing. The Company shall transmit the final bills along
with a copy of the signed Certificate of Completion and Acceptance form to both
the Division and Highway Authority.
SECTION XI. Final Payment. The Division, upon receipt of the final bill and
Certificate of Completion and Acceptance form, shall review, and forward the final
bill to the Iowa Department of Transportation's Office of Audits for final audit.
The Division shall notify the Highway Authority of the reimbursable amount after
final audit. The Division and Highway Authority shall make payment to the Company
equal to 60 percent and 20 percent, respectively, of the final reimbursable
amount, less previous payment. The Company shall promptly reimburse the Division
and Highway Authority in the amount of any overpayments.
SECTION XII. Maintenance and Abandonment. Upon completion of the project,
~e Company shall maintain the crossing surface to provide a smooth crossing for
travel. If the track is removed from both sides of the crossing, the
shall remove the surface material, rail and cross ties from the crossing
ihall restore the roadway void to the satisfaction of the Highway Authority,
all Company expense. The Company shall move and install all suitable modular
surf material to another Company public crossing satisfactory t~ the Division,
at expense. The installation of the modular s~rface mater~al may be
eli( a Grade Crossing Surface Repair Agreement.
XIII. Successor and Assigns. This Agrmement shall be binding upon
all or assigns. The Company shall provide written notice to the
Highway Auth 'ity and the Division of any assignm~t of this Agreement.
SECIION V. Project Contact Persons. All-hotices and con~munications
essential to ~lete the work required by this/Agreement shall be made to the
Contact Persons ~d the Division specified on (he cover page of this Agreement.
SECTION XV. ntegration and Amendment. This Agreement and its exhibits
constitutes the ~e Agreement between th~ Division, the Company, and the
Highway Authority this project. An~ substantial change as determined
by the Division in work descr/(bed ~n Exhibit "A" must receive prior
written approval by )irision.
SECTION XVI. Documents, .~.is Agreement may be executed and delivered
in two or more each of}~hich so.executed and delivered shall be
deemed to be an original, all s~ll constitute but one and the same original.
Executed by:
thorized Agent
Title
By: ~7/~_~. ~,~ ))aJ~Qr, City of Iowa City 4/23/96
'mgh~ay Au~9~{y Auth~ized AgentA~EST:~' ':~ ~ ~ Date
NaZi J. N~ick Ma?an K. ~r~, City Clerk
~ ~i v i s i o n ~h~ i ~Ag~ ~c< ~ ~
Attorney's Office --
4
County
EXHIBIT "A" - WORK STATEMENT
Iowa Grade Crossing Surface Repair Fund
FRA NO. ~'<:~
Stale Cross,..
1. Crossing(S) Reconstructed
A. COMPANY will rcgonstruct --, / - crossings of ~'<~ t
of, ~':2.f?4:r~ ?_~.
- ~C~/~ . ~-~w .~u~cr~a~ intough tl~c traveled madway and ~ , ~ feet
f~t of
.~- -, - ~u~ace material through the shoulder o~ Jd
i~g mu~t extend bey ~ ~ ~,~ ........ S ewalk area. As a m~n~mum the cross-
.OhO ,he ~= v, .~= ~=-=le= roadway and through the ShOulder if ~ot Curbs'
2. Traffic Controls (mark with an XJ
~[ The highway will remain Open to one-lane traffic during repair.
[ ~ A highway ~unaround will be COnstruct~ to permt lw~lane tra[fic da~ing repair,
~Tne hlg~way will be c osed fOr~-~ Oa~ during repair.
NOTE: The HIGHWAY AUTHORI~ Js responsible for ~des, signing, detours, and tunarounds.
The COMPANY shall advise the HIGHWAY AUTHORI~ ~ntact Person:
1) A minimum of sixty (60} ~ys in advance of the approximate staring date to allow t~e HIGHWAY
AUTHOR TY to implement the detour.
2) FOurt~n (14) days in advance Of the actu~l sta~ing date to a~low the HIGHWAYAUTHORiTY adequate
time tO provide and install appropriate Signs 0n the detour.
Prima~ state roads may be circa a maximum of five cons~u{ive days with no closure on $aturoays Or Sunda~.
Any variance On State rOadS must be approved prior to ~mpleting this form by the Iowa Depa~ment of
Transportation, Maintenance D~vision, Ionted ~t 800 Lincoln .Way. Am~, Iowa 50010.
3. Track Elevation Relative to Exlstlng Road Pavemen~ (mar~ with an X)
~ Tracks will be constructed to meet existing road grade.
[J Roadway will be reconstructed to meal a pro~
this Agrataunt. )
~Tracks will be elevated
and
In any event, the pa~ies agr~ tO provide a smith Crossing.
A. Taper Length (estimated) -
A
~ ~r__~ - side of tt~e crossing requir~O~ ~~, ~footta~=.u. th~
- ~' z -, ' ~. malaria (estimated).
Taper length ShOuld not exceed 25 feet for each inch of track raise.
This. work will be completed by (~ark w~lh an X.)
~ COMPANY for~es
~ COMPANY's contractor
~ ~IGHWAY AUTHORITY forces ~HIGHWAY AUTHORITY's contractor
8. Track Crossing Opening in the Roadway (mark w~tl) an X.)
~ Existing track opening will be maintame~
~ Trac~ Opening of ~ . feet will be required involving lhe folJow~no described rodeway modifications.
This work will be completed by (mark with an
.~ COMPANY forces
[-] HIGHWAY AUTHORITY forces
COMPANY's contractor
HIGHWAY AUTHORITY's contractor
in (units].
This work will ~e completed by (ma~k with an X).
~ COMPANY forceS ~ COMPANY'S contactot
I~ HIGHWAY AUTHORITY tOrOeS ~HI~HWAY AUTHORITY's COntactot
6. Drainage (nlark with an X)
A..]-'I Present drainage is adbquate.
B.~ Drainage work required. Specify work to include materials and cutlet.
__
7. Additional Construetior~ and Tralflc Control Conditions; i.e, Road Closure Limitations - Cor~structton at th~s
crossing included with this project, an0 not descried above.
~-7 ~L~7 -~.// ~/,,.r,~<. .~,*//~-o_.~. ~/J~
8. Signature Block
Signatures indicate agreement on all Items on Work Statement. If the Agreement is not reached at the field
meeting. the Highway Authority should hold the form, and set target resolution date.
exhibita
Bill 3 surface, 8
GRADE CROSSING SURFACE REP~R ESTIMATE
COUNTY:
FRA NO.: 60ELa73 Y
NA~E: .~ S~TAV F.. _
- I~'T EElAt.
ITEM QTY. . UNIT
~REFABT{~,A~E D-b ONe RI~TE 80;00 T.F.
115~ #1 RELAY PJdL ~
~10 115# TURNOUTS 2.00 F, ACH
FIELD WELDS %00 'EACH
CROSS TIES {7xgxs~'~ ' sS.oo F_~ACH
14' TIE PLATES ~$.00 EACR- '
TIE PADS . '0.00 EACH
FILTER FAt~L~IC 110.00 LF.
TEAOK 6PIKES -- 1.50 KEGS'
BALLAST 70-~. 0 N.T.
ANCHORS 272.00 EACH
S" CMP -"~5.~
SUBTOTAL:
AFE: ~
MiLE POST:
STATE IO NO.:
-0~r ' ~o1'/¢ -'
MATER~LHANDUNGANDSTORAG~ 0,00%
SUBTOTAl:
ASPHALT 0~0
MATEPJ~LTOTA~; °"
"gABOR- ' -'RO-DRLY
CLASSIFICATION RATE DAYS
TRACKMAN "~'0.8555 15
TRACIg~J~ Sl 0.8855 15
FOREIV[AN ' ~1~.3130 15
MACHINE OPERATOR $'1{~,3130
TAMPER OPERATOR $15.3130 15
REGULATOR OPERATOR ~-~-~:3'1~a])- '
ROADMAgTER
SUBTOTAL:
ADDITIVE RATE
9 00% (OF LAB. & MAT.)
SUBTOTAL:
PER DIEM LODGING
EMPLOYEE EXPENSES & lODGING ~ --"~50.00
TOTAL I-l~OR COSTS: -- '
.... O~-~IDE 8ERVICF,~ '
QTY. UNIT
APPROACH REP,NRS, (CITY) 1 .o0 LB.
E~IUIPMENT & 0.8. TOTAL:
.... "~ ~/~ATERtAL tOTAL: --
· TOTAL, LABOR COSTS:
MATERIAL & LABOR SUBTOTAb
EQUIPMENT COSTS:
OUTSIDE SERVICES TOTAL:
SUBTOTAL:
CONTINGENCIES: IL0g.~
PROJECT SUBTOTAL:
SCRAP CREDIT: 5,50 N.T.
PROJECT TOTAl.: -
&o.oE
$0.00
TOTAL
HOURS COST
12'0~00 $~ ~:~.8~
1g0.0O
120.00 . ~1,~03.~
~2o.oo
~.oo $~,a~
-
DAYS
COST COGT
~ "~e~o8.5o'
. $35,16B.~
~.00 . (~0.~'
05111/96
REVISED
OPTION "I~" /
/
!~?$
I
~ off'
11~, 61-:x° [.~0~,~ ,'-'" 2.000
(~r~Jt~? /To?xo, t'/,,~?e~ ¢
z STAx #
SECTION XII. Maintenance and Abandonment. Upon completion of the project,
)e Company shall maintain the crossing surface to provide a smooth crossing for
Hcular travel. If the track is removed from both sides of the crossing, the
)any shall remove the surface material, rail and cross ties from the crossing
;hall restore the roadway void to the satisfaction of the Highway Authority,
all Company expense. The Company shall move and install all suitable modular
surfa material to a~th? Company public crossing satisfactory to the Division.
at expense. me mstallation of the modular s~rface material may be
el a Grade Crossing Surface Repair Agreement.
SECTi XIII. Successor and Assigns. This Agreement shall be binding upon
all succm rs or assigns. The Company shall provide written notice to the
Highway Auth 'ity and the Division of any assignment of this Agreement.
SECTION V. Project Contact Persons. All hotices and communications
essential to )lete the work required by this/Agreement shall be made to the
Contact Persons ~d the Division specified on (he cover page of this Agreement.
SECTION XV. ntegr~tion and Amendment. This Agreement and its exhibits
constitutes the ~e Agreement between th~ Division, the Company, and the
Highway Authority erni~g ~his project~ Any substantial change as determined
by the Division in project work descr/fbed in Exhibit "A" must receive prior
written approval by Division.
· . SECTION XVI. ~_~Documents. ~his Agreement may be executed and delivered
~n ~wo or more counterparts, each of ~hich so executed and delivered shall be
deemed to be an original, aXnd all sh~ll constitute but one and the same original.
Executed by:
omp~ny Authorized Agent
Title
HighWay Au~.or~ty Auth~]zed ' '
Naomi J. NO~ick AgentATTEST:..~. '.~...
Marian K. I(arr, City Clerk
4/23/96
Date
Division Authoriz~ Agent
· - bltyAttome' "Offlce
4
Title Date
...
SECTION XII. Maintenance and Abandonment. Upon completion of the project,
the Company shall maintain the crossing surface to provide a smooth crossing for
vehicular travel. If the track is removed from both sides of the crossing, the
Company shall remove the surface material, rail and cross ties from the crossing
and shall restore the roadway void to the satisfaction of the Highway Authority,
all at Company expense. The Company shall move and install all suitable modular
surface material to another Company public crossing satisfactory to the Division,
at Company expense. The installation of the modular surface material may be
eligible for a Grade Crossing Surface Repair Agreement.
SECTION ~)II. Successor and Assigns. This AQreeme~t shall ~e binding upon
all successorsXqr assigns. The Company shall prowde written notice tg the
Highway Authorit~ and the Division of any assignment of th~s AgreemenJV.
SECTION XIV.~ Pro.iect Contact ~ersons. All notices and commun~!ations
essential to complete the work required.by this Agreement shall b~'.m.~de to the
Contact Persons andSthe Division specified on the cover page of ~!sAgr~e?nt.
SECIION XV. Integration and Amendment. This Agreement its exhibits
constitutes the entir&xAgreement between the Division, the ~any, and the
Highway Authority concerning this project. Any substantia as determined
by the Division in the ~oject work described in Exhibit must receive prior
written approval by the ivision.
SECTION XVI. This be executed and delivered
in two or more each of which so execl and delivered shall be
deemed to be an original, all shall one and the same original.
Executed by:
Com ent
Highway Authority Authorized
Title Date
D] ion Auth 4 Title .
Date