The URL can be used to link to this page

Home My WebLink About1996-05-06 TranscriptionMay 6, 1996 Council Work Session 6:30 PM Council: Nov, Baker, Kubby, Lehman, Norton, Vanderhoef. Absent: Thornberry. Staff: Atkins, Helling, Burnside, Karr, Franklin, Schoon, Klingaman, Nasby. Tapes: 96-56, all; 96-57, all. Review Zoning Matters 96-56 Sl a. Consider a motion setting a public hearing for May 21 on an ordinance amending the Zoning Chapter byrezoning a 1.79 acre tract from CC2, Community Commercial to OSA/CC2, Sensitive Areas Overlay/Community Commercial Zone and approval of a preliminary Sensitive Areas Development Plan for property located at the intersection of Sturgis Corner Drive and Highway 6. (REZ9~-0008) Franklin/ Set a p.h. for May 21 on an ordinance amending the Zoning Chapter for 1.79 acres from CC-2 to OSA/CCS. This is the sensitive areas overlay and it is for a development project at Sturgis Corner .... you will have materials in your packet on May 20th before the 21st hearing. b. Consider an ordinance amending the Zoning Chapter to change the use regulations of a 3.09 acre tract from RS-5, Low Density Single- Family Residential, to OPDH-5, Planned Development Housing Overlay, and approval of a preliminary OPDHplan for property located on the north side of Village Road. (REZ96-0004) (First consideration) Franklin/ First consideration of an ordinance to rezone three acres in Village Green. This is for another section of the Wellington Condominiums. c. Consider an ordinance amending the Zoning Chapter to change the use regulations of a 1.88 acre tract from RR-1, Rural Residential, to RS-5, Low Density Single-Family Residential for property located at 3263 Rohret Road. (REZ96-0003) (Second consideration) Franklin/ Second consideration on the rezoning from RR-1 to RS-5 on Rohret Road. The applicant has requested expedited consideration. We asked for additional information as to why and haven't received any. They still would like to have it expedited. And the next itemwhich is item d. is the plat that would result from this rezoning .... the three lots on the south side of Rohret Road. Nov/ This ~presants only areasonably accurate ~anscrlption of ~elowa Clty coundlmeatlng of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 2 Franklin/ A message was left with Mary Jo that the council would like more information regarding the reason for expediting consideration and we haven't heard anything back. Norton/ The access is still off of Rohret Road? Franklin/ Yes, nothing has changed. The easterly lot may at some point access to the east. d. Consider a resolution approving a preliminary and final plat of Broken Arrow Estates, a 1.88 acre, 3-lot, residential subdivision located at 3263 Rohret Road. ($UB96-0004) Franklin/ Item d. would have to be deferred if you don't expedite consideration of c. e. Consider a resolution approving a final plat for Ne%~ort Ridge Subdivision, a 25.3 acre, 9-lot subdivision located on the north side of Newport Road in Johnson County. (SUB96-0009) Franklin/ A resolution approving final plat for Newport Ridge Subdivision. This you have had as a preliminary .... on Newport Road. Nine lot subdivision. It is in compliance and recommended for approval. P/Z recommended on a 6-0 vote that this be approved. f. Consider a letter of recommendation to the Johnson County Board of Supervisors regarding an application requesting zoning of 20.3 acres from County RMH, Manufactured Housing, to County M1, Light Industrial, for property located on the west side of Riverside Drive south of Colonial Bowling Lanes. Franklin/ A letter of recommendation to the Board of Supervisors regarding Bob Wolf's application to rezone 20 acres east of the mobile home park but south of the airport from RMH to M-1. The staff recommendation and recommendation from P/Z Commission is for denial ..... feel fairly strongly about this and have written a rather lengthy letter to the Board of Supervisors for the mayor's signature. It is particularly important that we consider this zoning carefully because it is in our growth area ..... We just don't feel that it is appropriate to have industrial zoning now that the residential use has been established .... Kubby/ ..... (Can't hear). Franklin/ We do suggest that a planned commercial may be This represents only a reasonably accurate t~anacrlptton of the Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 3 appropriate which would allow the larger sign that they seek .... Would not necessarily allow a new contractor's yard .... I am not sure I would advocate a commercial intensive zone either at the entry to a mobile home park because you can have contractor's yards, body shops... fairly intensive use as well as small scale manufacturing. I think that the mini- warehouses, the car wash, existing contractor's yard as non- conforming, a larger sign may be appropriate .... I don't know that I would advocate more intensive kinds of commercial uses there. For some time that will be the only entrance to that mobile home park. Norton/ Franklin/ Ron and the Airport Commission were never crazy about the idea of having a mobile home park there .... What he would be most concerned about would be any kind of uses in which there would be storage of fuels .... less intensive in terms of people living there ..... There are some warehousing and manufacturing uses that would be appropriate in conjunction with the airport. Two things... one is the entrance to this residential area and then it is also the proximity to the airport .... compatibility... mini-warehouse sorts of things .... not be people intensive .... Norton/... he would rather see fewer people .... Franklin/ That is correct .... Baker/ When does the Board look at this? Franklin/ I don't know. I will find that out for you tomorrow. Norton/ Will we have something to do about imposing standards ..... when the plats come in. Franklin/ If a plat comes in, yes ..... such close proximity to Iowa City ..... Nov/ Do you know if this is going to be a construction storage zone forever after? .... Franklin/ My impression is that it is forever after. He wants to move his business there. Kubby/ Have you heard anything about a temporary concrete mixing operation there? ...... Thisrepresents only ereasonably accuratetranscription ~ theIowa City council meeting of May 6,1996, WS050696 May 6, 1996 Council Work Session Page 4 Nov/ I wouldn't be surprised if he would want some kind of temporary permit for concrete ..... Kubby/ No one can confirm that rumor. Franklin/ It would be a conditional use permit which we should see but we don't always get them. The county should send it through us. Kubby/ You might want to mention that to them. Lehman/ Most ready mix plants are high enough that there is no way in the world that he could put one in. And there is a ready mix plant a mile up the road. Kubby/ How do people feel about Naomi going to the meeting to reinforce some- Nov/ I don't mind going but Karen and I went we said don't make this residential ...... Norton/ Yeah, but elections are coming now. Lehman/ It would be significant if Wolf were planning to use that on a temporary basis. Kubby/ Once it is zoned he has a right in the zoning .... Lehman/ I talked to Karin earlier today and as far as I am concerned a planned commercial I think it great and having a couple of non-conforming uses ..... Nov/ If he could have a temporary permit to use that area for construction .... Franklin/ If that is all it is for, I am not sure he would even need to have any kind of permit. If it just a matter of equipment that is essential for the construction, you don't have to get a permit to put that on the property on which you are building on .... Lehman/ ...I will talk to him tomorrow. Franklin/ Dee, you asked about a plat and city standards. I do want to make it clear that the mobile home park will not be platted. Thisrepresents only ereasonebly accurate transcription ~ theiowa City council me~lng ~ May 6,1996. WS050696 May 6, 1996 Council Work Session Page 5 Norton/ Franklin/ ..... Kubby/ I think he is highly motivated not to come to the city .... doesn't like to deal with us because we have not been supportive of anything he has tried to do ..... I had two other P/Z things. One is you wanted to confirm if we wanted to talk about the fringe area and respond to the Board's...for the 20th. Franklin/ On the 20th. Kubby/ .... P/Z Commission minutes of April 18 it mentioned a memo dated Ma~ch 25 which was a while ago about a joint statement from HCDC and P/Z on affordable housing policy. We haven't seen that yet. Franklin/ I thought it went into this week's packet. It was just approved by P/Z last week. No, okay. Then you will have it shortly in one of you special packets. The P/Z Commission just voted on it I think last Thursday to approve the statement ..... requesting council direction on housing policy for affordable housing. Kubby/ Do we have a time schedule to talk about housing? Franklin/ You do not but it is on the pending list. Whenever you want just let us know. Vanderhoef/ The letter that you had proposed to the supervisors... last sentence... You are saying that it would be prefarable to the proposed M1 zoning. I wonder if we could have the council say that it would be acceptable zoning at this point ..... Franklin/ I think we don't know exactly what would you say would be acceptable. Vanderhoef/ Would be acceptable zoning, period and leave out the preferable to the proposed M1 zoning. Franklin/ I think we want to know... what was going to be in that planned commercial before I said that. Planned commercial it not defined. I think what they do with their planned commercials is some kind of site plan review but I am not sure what the specific uses are or if they tailor those to the Thisrepresents only areasonably eccuretet~ns=lptlon d thelowe CI~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 6 place. Vanderhoef/ Then would that come back to us? Franklin/ Yeah, it would and I think I would feel more comfortable making that strong of a statement at that point when we knew what that was about ...... Thisrepresents only ereesonably accurate ~anscription oftheloweCltycouncil meeting of May 6,1996, WS050696 May 6, 1996 Council Work Session Page 7 Redevelopment of Parcel 64-1A: Request for Proposals 96-56 S1 Franklin/ .... This is to- It is kind of a next step. I needed to get some kind of feedback from the council .... some confirmation from the council .... list of potential uses for 64-1A and what David and I tried to do was to put that into a form that we can begin to draft a RFP. The step would be for us to get the marketing consultant on board and then use that person to evaluate the total RFP ..... development conditions being the most important part because that is where it sets out what it is you want for this project. Have them look at it to see if this is so bizarre that there is really no chance of selling it .... we will get that feedback later. What I wanted to get from you tonight was a notion of whether this was going in the right direction given our last discussion. Just let me point out a few things .... Startling .... that is the statement that the ratio of private to public use should be 3:1 ..... To get 75,000 square feet which would be cultural centers .... children museum .... library extension .... If we were to require that 75,000 feet be in public space in that project, we would need a project that was 225,000 square feet total for this 3:1 ratio. That would be a six story building on most of this site .... If we are looking at a smaller project... size of CenterSpace then that means some choices will have to be made about the use of the public space if we stay with 3:1 .... Baker/ Why couldn't you phrase that the ratio of private to public space should be a minimum of 3:1...? Franklin/ ..... make it a little bit more .... flexible ...... Lehman/ .... We have to throw something out just to get a reaction. Baker/ I would just like to see that reworded some how so it is not as restrictive. Fra~(lin/ .... How specific you want to be..o how firm you want to be .... versus how flexible you want to be. Norton/ I think we have to think about this very carefully .... For example... what about a whole library? Franklin/ That is going to be a different kind of project. Norton/ Let me run do~n a couple of figures. The library ..... is talking about renovating 49,000... and adding 56,000 in there proposal. This represents only a reasonably accurate t~enscrlptlon of the Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 8 Franklin/ 56,000 includes the commercial space. Norton/ .... So they are talking about 80,000 square feet .... Let's suppose we talk about a six story building .... library space .... communication center, children's museum... You can still get the hotel. You can get some retail in both places .... Franklin/ I think what we can do is start along a couple of concurrent paths. The Library Board has already put considerable work and effort into their expansion plans. They will be coming back to the council .... I think we can start along this path .... get the marketing consultant to come in and look at that and bring up that possibility .... Before we go out with it we are going to need to knowwhat the intention is of city council as far as that is concerned. Norton/ .... I didn't know at what point ..... Library ..... land costs .... trying to figure a way to accomplish both purposes .... I think we need to think pretty largely about that-the combination of spaces there. Kubby/ I asked about a couple of library board members about doing something in conjunction with 64-1A and one of the things that three different people that I talked to said when we looked at the possibility earlier we were always told it is not going to work°.. they decided to just move on ..... It does create some frustration .... Norton/ Trying to get a better library out of this .... What they are talking about is totally rebuilding that library .... It is a matter of timing ..... Lehman/ Dee, I suspect if we put this proposal out we are going to get variations of what we would like .... ! think you have to throw something out so you can qet a reaction to it. Norton/ .... Ask the large enough question to start with. Therefore I am asking is it an option to say hey, incidently, you might think about the whole library over there and have the library space for some of the CenterSpace functions. Does that expand this beyond reason? Franklin/ I think so .... You are talking about significant square footage that leaves very little .... What we have attempted to do with 64-1a now is to move it into the private sector .... $18 million bond issue... was not viable given some of the This represents only a reasonably accurate transcription of the Iowe City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 9 other askings that were going to be out there. Norton/ Franklin/ A question, I think, of what the market can support .... Norton/ Combined spaces with judicious decisions about which components of CenterSpace might most appropriately remain in the library sp~ce .... I don't know when to do it. Baker/ It is appropriate for us to be firmer in our desire for the square footage of the public space without the specific uses? Franklin/ I think at this point, yes ..... realm of practicality .... I think if you go much beyond a third .... it may be just too much to expect a private developer to take on depending upon how much you are willing to put into it. Baker/ Franklin/ One point about CenterSpace and the existing library, Dee, one of the primary facilities of the cultural components of CenterSpace was performance space. The renovation that would be necessary to that existing building would be significant. It is not an easy transition to go from that existing library to those cultural facilities that are envisioned in CenterSpaceo Norton/ Some parts of it will .... Franklin/ Perforl~ance space would not .... Norton/ Franklin/ I think you are going to have to make the decision about the library before .... This doesn't have to go out~ You are going to be under a certain deadline to make a decision about the library ..... In terms of timing, we can adjust all of the timing on 64-1a proposal to work around the library and the library ...they are going. They are going to be back to you before August .... I think that will then settle out what happens to this. Kubby/ ..... We are pretty clear... what we want. Franklin/ That is a question that I have for you .... as to how firm you want to be with that. Remember... the proposals come in Thisrepresents only eraasoneb~y accurate trens~lp~on ofthelowo City council mae~n§ of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 10 from a developer, they will be reviewed... by you to choose which one you think is the most desirable. We want to give them as much direction as possible and also giwe them as much room for creativity as possible .... If there are ones that you know are a must, then let's say that. Nov/ I think desirable is a good word .... trade off these kinds of things. Franklin/ Is preferred a stronger word than desirable? Baker/ Yes but I prefer desirable but not required. Council/ (All talking). Baker/ Maybe we can come to some conclusion as a council as to what is preferred. I don't think we have done that yet. Lehman/ We know what we think we would like to have .... I think until we put this out and get something back ..... the public has to buy this .... Nov/ These things here may not be feasible even though they are listed here as desirable. Franklin/ Is there anything on the list of either the private of the public spaces that you want to delete? Kubby/ I am concerned about, on retail, saying such as a nationally recognized store. I am not so sure. I may want something more unique .... Franklin/ How about just emphasizing the destination point and leaving that part out? Baker/ I don't have any problems with nationally recognized. Lehman/ ...I don't care, one way or the other. Franklin/ It's gone, okay° Nov/ ... I don't see any point in being very specific. Franklin/ But as much direction as you can give us so we can give it to the consultant, the better .... Vanderhoef/ Karin, give me an example of 30,000 square foot This represents only a reasonably accurate transcription of the Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 council Work Session Page 11 space...? Franklin/ That would be essentially most of the footprint of a lot... subterranean space with a potential connection to the Holiday Inn. Vanderhoef/ .... plaza refurbishing. ~fnat would preclude us from going right out onto the plaza? Franklin/ Nothing ..... utilities ..... Nov/ Venderheel/ This is where I have been thinking in terms of connecting library and this building ...... There are lots of things you don't need windows for .... cheaper way to get square footage... library .... conference space or both. Nov/ Building under the plaza .... reinforce library .... Norton/ Kubby/ Subterranean stuff is not mentioned in here at all. Probably should say something so there is this cue. Vanderhoef/ I don't know whether it is feasible .... Nov/ ...connection to Holiday Inn down below .... Franklin/ At the last work session when we talked about this there was some discussion of underground parking or parking on site. Nov/ I would be happy to eliminate the parking and get a good conference center underground. Kubby/ Question of feasibility. Franklin/ Maybe just a statement that subterranean development is an option. Kubby/ Then it could be either parking and or public space or private space. Norton/ Franklin/ Under zoning you can have residential... one of the uses permitted under zoning. So that is still an option. Thisrepresents only araasonably accurate ~an$crlptlon of ~elowa CiW council meeting of May 6, 1996. W8050696 May 6, 1996 Council Work Session Page 12 Kubby/ I really like the sentence to take full advantage of the density permitted. I want to highlight that. Go for broke .... Franklin/ Anything else on potential uses. This will be coming back to you. Kubby/ It is really important to talk about those financing incentives. Franklin/ I wanted to get to that .... Baker/ Under additional considerations... Are we going to get a new appraisal? Kubby/ Yes, we are having one done right now. Schoon/ Third week in May. Franklin/ That $10,000 may change. Ready for the financing. One of the issues here is in terms of providing financial incentives, whether those financial incentives are in return for construction of the space and favorable lease rates or just for construction of the space .... The more public space that you have in here, the more you are going to have to give in terms of the public part of this to finance it. My thought was with the 3:1 that it would be for construction as well as for favorable lease rates ..... 30,000 square feet and $15 square foot... if the city were to pay that rent for a year, we would be subsidizing the cultural components at $455,000 a year. Baker/ Why couldn't we... finance by the space as part of construction .... figure out someway for a substantial up front contribution to the cost if we get our public space in addition to the land cost. Lehman/ You really need a proposal to start talking ~bo~t Baker/ .... $18 million CenterSpace, $15-20 million library ..... Franklin/ Okay... last paragraph there... any proposed financial package we will look at and evaluate it .... Those who do this kind of thing may have a better way to do it than what we envision. Baker/ ...How do we offer incentive to help buy part of the space up front without a bond issue? Thisrepresents on~ a reasonably accurate trans~lption ofthelowa City coundl meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 13 Arkins/ Depending on how you package it. I think it would be subject to a referendum. I don't think you could make that commitment ..... Baker/ Land value... willing to give them the land depending on the project plus other financial support if feasible .... Atkins/ Kubby/ ...Whatever comes out of Economic Development Committee's task force in term of parameters under which public assistance will be given for businesses. Baker/ ... us buying space for public use .... Arkins/ What is offered here is pretty standard fare .... land value write down .... Under these three we haven't really no cash involved right now .... Now if you are saying cash .... Baker/ It might be unreasonable to expect the private development that we want to also provide the public development that we want with just these financing incentives. Franklin/ It may be and that is something the marketing consultant will tell us .... Baker/ Arkins/ Keep in mind that if it is subject to a referendum ..... how you weave the financing together .... defeated referendum .... To borrow money means to incur debt ..... general purpose debt requires approval. Nov/ There are other non-debt possibilities here... we could retain the land and let them have it for $1.00 a year rental .... Baker/ Land value write down should be a little more clear. Franklin/ Or we could give it to them. Kubby/ .... they could pay taxes on it... like to see some tax money come in. Franklin/ I think I have a good sense of what to do next. This is just step by step to keep you involved. Thisrepresents only areasonably accurate ~anscflptlon of ~a Iowa Citycouncil meeting of May 6,1996, W$050696 May 6, 1996 Council Work Session Page 14 Program for Improving Neighborhoods (PIN) Grants 96-56 Sl Nov/ Marcia, do you want to talk about neighborhoods? Klingaman/ Tomorrow night you are going to be asked to authorize a resolution that approves the expenditure of $25,000 in Program for Improving Neighborhoods (PIN) .... go through all of the applications .... All the representatives from the neighborhoods who have worked so hard on these applications are here this evening .... Brief background. The PIN Grants are now in their second year .... established to enable neighborhood associations to work towards some of those projects ...... to provide a focus for a lot of them in terms of the improvements they would like to see in our neighborhoods ...~ Neighborhood Council... developed the application, ranking criteria, method... are the review body .... Last year there were eight grants .... Most of the projects last year were for physical improvements .... You are going to be hearing from the neighborhoods .... In terms of 1997, this program year- CHANGE TAPE TO REEL 96-56 SIDE 2 Klingaman/ -$5,000 ..... The criteria that they used last year is very similar to what they used this year .... Required criteria... had to solJolt input from the entire neighborhood as to what the funding would be used for... surveys... neighborhood meetings .... The neighborhood need for the project was well documented ..... Neighborhood participation in the project is evident ..... The plan for the project is feasible. Can it happen? .... resources... And the project can be completed within the funding ..... Clean cut and doable. I thought what I would do very quickly is just run through all of the applications... questions that you have... process... ask me .... The Pepperwood Neighborhood Association submitted two applications, the first one was for a welcoming sign .... construct and install a welcoming sign at the entrance of Pepperwood Neighborhood .... Keokuk and Sandusky area ..... they have received approval from Southgate to install a sign there .... also includes landscaping and concrete block retaining wall. Baker/ You say this cost included more than just the sign .... was there an effort made... Why was that particular contractor chosen for the sign as opposed to ..... David Dawes/ Coordinator of the Pepperwood Neighborhood Association. Basically we looked at a number of sign makers... This represents only e reasonably accurate transcdptlon of the lows City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 15 Wellman and Marion .... got a bid and actual quote in Marion ..... Baker/ There was nobody in Iowa City that di4 this kind of-? Dawes/ That is correct .... Kubby/ When I saw that number .... is there a way to do it for not quite so much money .... Dawes/ Also there is some retaining wall .... landscaping blocks that go on a base .... Kubby/ Did you have concerns about the amount? Baker/ Norton/ In general is one of the criteria of these projects is that the neighborhood assumes recurring costs? .... Klingaman/ Pepperwood Neighborhood... has guaranteed that they will be responsible for the upkeep .... I do need to mention that tomorrow night what you are going to see from the neighborhood council is more of a presentation... visuals .... Baker/ Vanderhoef/ Is this lit? Dawes/ No. Nov/ What material is the sign? Dawes/ Cedar with varnish on it ..... four coats... I will have a picture of it .... Vanderhoef/ °°.whether this sets a precedence... going to have 6-7 others .... where do we find them... sign can be a problem...graffiti.o. site problem at corners. Klingaman/ ... initially before this site was made available by Southgate... conversation with traffic engineer .... smaller sign .... Dawes/ Originally it was designed for close to the intersection of Keokuk and Sandusky .... storm water detention basin... proposed sign.. larger space .... Yes, we have thought about This represents only a reasonably accurate transcription of the Iowa City council meeting of May 6, 1996. WS0§0696 May 6, 1996 that... ideas .... the focal point... Kubby/ Landscaping .... Dawes/ Lower maintenance .... also have a neighborhood committee .... Council Work Session Page 16 smaller signs .... This would obviously be traffic count was 2,700 cars .... Vanderhoef/ The storm water basin is being taken care of by the neighborhood association? Dawes/ It is Southgate's. Klingaman/ The next application is Sandusky sidewalk improvements .... two areas... that do not have continual sidewalks .... for safety concerns...access issues .... $450 material costs .... Norton/ W~no owns them...sidewalks once they are in? Klingaman/ The property owner is responsible for maintaining the sidewalk after they are installed Norton/ I am concerned about the precedent ..... responslb_llty .... Klingaman/ ...key difference...getting quite a bit for their money... neighborhood feels that it is important .... Kubby/ Klingaman/ Norton/ Klingaman/ Liability and maintenance, the property owner is responsible for shoveling it .... concerned expressed about increased property taxes .... Grantwood Neighborhood had four applications .... Trees and shrubs for the prairie, Safety Village .... Bird garden .... Those are all projects that have cooperative effort with PTO and school... working together on this .... They received a pretty substantial contribution from the PTO to assist on all of these projects .... Bird garden which is located directly adjacent to the school building ...... be an educational area .... Last application is installing playground equipment at Fair Meadows Park ..... This represents only a reasonably accura%e transcription of the Iowa City coun."il meeting of May 6, 1996, WS050696 May 6, 1996 Council Work Session Page 17 Northside Neighborhood. They are requesting $1,000 to hire a consultant to develop the nomination documents .°.National Register designation at 322 East Davenport... first woman mayor of Iowa City ..... stabilization in the neighborhood .... Baker/ We have a staff that works with HP commission ..... Why do we have to have a consultant do this work? Klingaman/ To our knowledge... staff hadn't... ever been used to draw up these documents... time doesn't allow for .... Baker/ So staff has never done this sort of thing. Nov/ Is there an owner of that property? ..... Eleanor Steele/ ...... It is a very well maintained property ..... intersection at Davenport and Gilbert Street ..... that is an area that will be surveyed by the HP Commission in the future and most likely will be recommended for conservation district .... Nov/ Go back to this house... ¥~y is this house being nominated if the person living there .... is there a financial contribution from that person? Steele/ There is no real reason for that person to provide financial contribution. We see it as something that is beneficial for the neighborhood ..... person is interested in supporting the efforts of the neighborhood ..... Baker/ Isn't there some advantage for a private property owner to have their house listed on the National Registry? Steele/ There are tax advantages if it is rental property ..... There is no particular benefit to her ..... Klingaman/ Friendship Neighborhood has one application .... to install adult fitness equipment at Scott Park .... Also will have a shelter installed as part of phase 1. P/R has agreed to install that .... Longfellow had four applications.°. two of them had to do with Ralston Creek Trail area .... Open space .... stabilization.°. trail area... some kiosk and benches along a trail .... developed a plan for the entire park area ..... Trees and shrubs perennial planting .... Longfellow Trees II ..... want to plant heritage trees ..... Unique varieties ..... The last Thisrepresents only areasonab]y accuratetrans=lpfion of ~elowa CI~ council me~lng of May 6,1996, WS050696 May 6, 1996 council Work Session Page 18 application is an architectural historic site survey and evaluation... continuation... survey should be expanded by a number of blocks .... 2-3 linear blocks ..... survey process and to increase the possibility of receiving state historical funding grant .... Norton/ Are you kind of surprised that $20- of the $25 go to three neighborhoods...? Klingaman/ They are sitting back and making applications for next year ...... I have seen interest e~pressed by a number of them .... All of these applications have taken considerable time .... Kubby/ And more established neighborhood associations ..... My neighborhood association is really kind of disorganized right now .... . Klingaman/ It is something you need to start at least a year in advance or they are not going to be ready for it .... Tomorrow night they will say more about it .... Nov/ I would like to clarify what is going to happen tomorrow .... representatives of these neighborhoods are going to do a very quick presentation ..... give it some due publicity .... Klingaman/ .... have it at the p.h ...... Kubby/ Concern... landscaped area for a sign .... internal conflict .... for the level of funding for the sign. Nov/ I am pleased to see that they are including some plantings .... delegated the choices to the folks who are on the neighborhood council rather than to us ..... Klingaman/ Baker/ I thought we had final review power ..... Nov/ We have chosen also to delegate .... Baker/ But we had the power if the majority did disagree ..... Nov/ They are obviously coming to us for our approval ..... Baker/ Thlere~esents on~ a reasonably accuratetranscription of ~elowa CI~ coun~l meeting of May 6,1966. WS050696 May 6, 1996 Nov/ Thank you. Council Work Session Page 19 Thisrepresents only areesonably accuratetransc~ption of ~eloweCl~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 20 Greater Iowa City HousinG/Burns Project Proposal 96-56 S2 Steve Nasby/ On your agenda tomorrow evening we had a p.h. continued from April 23... GICHF/Bob Burns Affordable Rental Housing Project and there should be a memo in your packet that outlines some of the particulars of the project .... map .... what some of the buildings are going to look like... It is right on the corner of Morman Trek and Benton behind the Quik Trip .... Kubby/ I am unclear where in there. Nasby/ Norton/ Go in there and turn right and down the hill. Nasby/ The Fareway is on the northside .... street which is Clearwater .... playground equipment... is going to be relocated to the west. Norton/ It is a tight site. Nasby/ There is going to be 16 units there of four-plexes. Norton/ It is dense .... Nasby/ What we are asking... is reallocation of FY96 moneys, $100,000 CDBG and $100,000 HOME. It was originally allocated to a project on Old Dubuque Road .... staff supports the project. There are a couple of issues .... The state has indicated to us ..... they are concerned about per unit cost which is approximately $64,000 as it stands and we are telling them for Iowa City that is probably pretty reasonable .... One of the other things that we had gotten some feedback .... list of appropriate fee... vacancy rate... income escalators and things like that .... 10-12% developer fee is something we generally agree with .... does allow for up to a maximum up to 15% .... The cost as they have been presented to us are within the memo. The whole thing comes out to $1.023 million ..... includes land acquisition costs ..... broken out as you can see. Nov/ Do you know if they are going to change these things to confor~ to the state standards? Nasby/ The state has not given us a written response .... Robert Burns/ (Can't hear). Thisrepresents only a reasonably accurate ~anscdpfion of ~elowa City council mseting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 21 Nov/ Do you want to say that again for the microphone, please? Burns/ On this particular point I talked to DED this afternoon and they are scheduled to review... at 9:00 AM .... they expect to have a response by after lunch .... Kubby/ Would they haYe something in writing that we could look at? Burns/ I can request that, sure. Norton/ Do you expect their comments on.. the 3/4 bath issue? ..... Burns/ It will be about the entire project. Norton/ But they might come in with some conditions, is that correct? Burn/ I would imagine they can address any of the issues. We had been in contact with them .... I am anticipating a favorable response on all of the issues. Baker/ Will they dictate a developer's fee percentage or is that local decision entirely? Burn/ We submitted the sources and uses of funds to them in the application and it was after that that I learned that they had a maximum developer's fee. The fee that we had used in the projections happen to be that figure. So we are actually at the maximum but within their guidelines. Nov/ What does it mean when you say there is going to be a 20 year loan amortized 50 years? Nasby/ .... they want to have our money and the states money in a 20 year loan and amortize it over 50 ..... they are going to pay interest and maybe a small portion of principle the first 20 years... end of 20 year term then there will be a balloon on those loans .... BY structuring the financing that is how you lower the debt service in the first 20 years ..... It is the city's money for $200,000. You could do what you wanted .... If you want lower rents and lower cost you can eliminate debt service entirely ..... Nov/ The rate is reasonable considering you want this to be affordable housing .... Nasby/ I believe the private loan is a .... 20 year term and 30 year Thlsrepresents only a reasonably accuratetranscription ofthelowa City council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 22 amortization ..... Burns/ It is a 15 year term, 30 years amortization .... Nasby/ So that is how all the financing is set up with a shorter term, longer amortization ...balloon at the end. Kubby/ 3/4 bath... seems like a practical thing ..... I want to have us discuss that. Nasby/ It was one of the options we discussed when we initially talked to the state ..... It was one of our options was to drop that 3/4 bath. We did have a discussion about whether the second bathroom was an absolute necessity ..... Nov/ It is not a necessity .... If you really want to make this affordable, we can take a lot of things out. Norton/ You want to make them attractive, too. Nasby/ Vanderhosf/ I did a little playing around with numbers today .... taking bathrooms out ..... impacts the fees and overhead .... not borrowing as much money. I also played around with fees at 10% ..... The way I came up with it ... with 10% fees overhead and subtracting out the $80,000 on the bathrooms which is bringing in line more towards the affordable housing .... I thought it would impact the rent being charge which he said could but didn't necessarily have to happen that way .... I would like some thought... on what we might do with rents .... the rents were definitely in the right ballpark .... Norton/ Why if you cut the costs a bit couldn't the rents change? Nasby/ You can .... can give theme the $200.000 instead of loaning it to them .... if you want the lowest possible rent, then you structure your deal differently .... If you want the repayment of some of these funds, then the rent is going to be higher. Kubby/ I like the idea of the repayment .... reinvest them. Lehman/ Where did the number $5,000 come for 3/4 baths? Nasby/ We were discussing it with Bob and Charlie... elimination of this bath .... $5,000-6,000. This represents only a reasonably accurate transcription of ths Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 23 Lehman/ I can't believe that is even close. Plumbing is in the unit... shower, lavatory and a toilet. $5,000? Nasby/ It is all in the basement .... drains and other finishing .... You may ask him how he came up with that cost. Burns/ This would be located in the basement so it would be all underground plumbing .... counting in the cost of extending the drains, running the vent pipes up... fixtures... walls and the door .... There are three story townhouses .... It was an estimate that we came up with .... Lehman/ ...when I look at that number... I can't believe that you can reduce the cost by $5,000 by eliminating that bathroom. I think it is substantially less than that. Kubby/ Lehman/ ... I don't think you can save $5,000 a unit. Burns/ we designed the units to be compatible with the 84 that are already existing out there. They all have 3/4 bathrooms in the basement ..... Those units are selling out there... $69,900 .... We know of three that were sold, recent sales... that were above the $64,000 a unit that we project the cost to be. Norton/ .... I would go with what the staff recommended .... Nov/ Nasby/ ...none of us had any questions about the per unit costs .... This was in reaction to some of the preliminary comments from the state .... It is something we should talk about. Franklin/ I think we should remember that this CDBG and HOME funding that comes at the local is seed money for a project and it starts this whole financial package going. We don't feel we should evaluate a project.. they will catch it at the state level. When it comes right down to it, what this is .... $200,000 is seed money for this project. The state may, in fact, if they continue to have these issues in terms of the unit cost of the developer fees either not grant as much money to the project or not grant any money to it... Bob's latest communications with them have been positive enough that he feels it is going to go through. I guess what I would advise you is not anguish over this too much. Thisrepresents only areasonably accuratetranscription ofthelowa City councilmeeting of May 6,1996. W8050696 May 6, 1996 Council Work Session Page 24 Kubby/ ...they are clear the the rest of the units have this 3/4 bath? Burns/ Yes, they know that... they also knowwhat the rents are... 48 are rental units and they are- I would have to find. I was going to try to give you what the rents are .... I will have it for you. Kubby/ .... Sharon McDonald... her letter... this area of town is becoming more concentrated...denser housing.. This isn't the most appropriate place for families. In looking at the figures that Bob and the Fellowship have looked at that slightly less than 50% of the units are owner occupied .... I think, from this information... it looks pretty varied. Norton/ There are certainly families there .... Kubby/... parking is really wild... parking is stacked. I don't know if in this section that the city's minimum requirements may aren't working for this particular development .... If there is going to be anymore parking .... Norton/ .... It is very very crowded parking. Both driveways and streets were pretty well filled with cars .... Kubby/ I guess I want to hear some feedback about that point. Lehman/ As far as density goes, it will be this density whether or not Bob builds it or anybody builds it .... It meets all of the requirements. Franklin/ This was approved under a plan at the time, too, when you did not have the requirements that you have now. You now have parking requirements by bedroom .... In the future, you have addressed that somewhat in changing your parking requirements by bedrooms. Kubby/ ..... have inclusionary zoning... to make sure that in every part of the city where there is new development, that there is a variety of housing styles, types and costs of housing. Nov/ Okay. Thank you. Thisrepresents only 8reasonably accuretetran$criptlonofthelowaCiW coundl meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 25 Cottonwood/¥ewell R.O.W.: Creation of Buildable Lot 96-57 S1 Kubby/ Who owns that wild house with the t.v. in the backyard...? Franklin/ I don't remember. This is a piece of property that is a piece of r.o.w. We have looked at in the past .... size of the lot was not sufficient to meet the zoning requirements. However our ability to find vacant land for s.f. housing units .... it is very difficult to find lots ..... try to make it into a buildable lot- CHANGE TAPE TO REEL 96-57 SIDE 1 Franklin/ Some action on the part of the Board of Adjustment to make it a buildable lot under the zoning. I wanted to come to you and see if you were interested at all in our pursuing this. The property owners to the north and to the east may or may not have feelings about it... we haven't talked to them yet .... Backyards are houses on Franklin .... property to the north has a garage which uses this r.o.w. for access .... Kubby/ There are two houses that have access onto what would be Cottonwood .... Franklin/ ..... We would have to deal with that, too. Vanderhoef/ It is just a graveled spot .... Norton/ Where would you get the 500 square feet that you say you need ..... switch that garage around? Franklin/ ...move that garage to the north of that house and then just take a scooch off of that one lot ..... just a little bit. Norton/ FraDk!!n/ The other option is to go to the Board of Adjustment and get a variance and you would argue it under public purpose and you can't make a reasonable use of that property as it is now .... It is r.o.w .... To make it a buildable lot, it would require some kind of action. Now there is the option that we just retain ownership of it and build something on there ourselves on a lot that would not be a legal option private sector. I have a problem with that. I would rather go to the Board of Adjustment .... so if you are interested, we will pursue it. Kubby/ I would like us to talk to the neighbor to the north about Thisrepresents only ersesonsbly sccuratetr~sc~p~on of ~elowa CiH eoun~l meetln~ of May 6,1996. WS050696 May 6, 1996 Council Work Session that and the east of about this. Franklin/ Before we got anybody exercised- Norton/ See if something could be worked out .... Franklin/ And if it can't, so be it, okay. Page 26 This represents only a reasonably accurate trans~lptlon ofthelowe Citycouncil meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 27 Traffic Safety Requests - Lemme and Regina Schools 96-57 Sl Atkins/ You have two memos in your packet. One concerning Regina, one concerning Lemme .... requests for all phase pedestrian signal and the other one is the request for the crossing guard .... subtle differences .... gap study information is provided to you. Beyond that it becomes a matter of choice, that you decide because there really isn't any strict regulations that say whether this is a good or bad idea. I can tell you from history... traffic right in front of school where we get this type of requests. The one at Regina, the Manual of Traffic Control Devices doesn't apply .... Jim points out on the Regina request that if you were to choose to do the all phase pedestrian and no right turn on red, it should be installed at the same time or it kind of defeats the purpose. I would suspect that you would find support in the all phase but the no right turn... is probably going to be found objectionable and just going to encourage people to run it. Norton/ Atkins/ If you are going to have an all phase pedestrian, you are going to have to have no right turn- Kubby/ .... like Linn and Washington .... We changed it to no turn on red. Do the same thing on that corner... Nov/ ..the real problem is the green because the pedestrian has a green and the car has a green turning right at the same point. So the no right turn on red isn't as helpful as we thought it was going to be. Kubby/ Ecumenical Towers is happy to have it .... Atkins/ There is a crossing guard at Regina .... They moved the crossing guard down to the front of the school .... Vanderhoef/ And I am concerned about that. I drive that corner lots .... The signalization and no right turns and so fourth, it appears there is only about four car lengths that you can stack between the light as you are headed on Rochester before you get to the Rochester turn in which is off set from the turn in that goes into the Quik trip and gas station and all of this kind of thing and there are people who are constantly whipping through off of First Avenue and cut through there and come out. I am real concerned about that crossing guard at that location that that crossing guard is in and I would much prefer a traffic study or safety study because I suspect if we Thisrepresents only areesonably eccuratetmnscripfion of ~elowa Citycouncil meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 28 put him to the west at the exit part of the Regina property and get him away from a busy corner ..... away from the Quick Trip, that we could really have a place and it would also leave some stacking area between the exit and entrance to Regina. Arkins/ I think what you are going to find... the history of the request was when the signal when in, Regina chose that. I think you are going to find that if you move that crossing guard further down, the congregation point in front of Regina is Dan's Shortstop ..... I drive that intersection as much as you do. Vanderhoef/ They are running across First Avenue up there anyway and then they are all congested into an area .... Arkins/ I am not sure what the all phase pedestrian is going to do for that .... Vanderhoef/ I think it will impede traffic and we will end up with a snarl there. Atkins/ You are going to back folks up .... Norton/ Vanderhoef/ Arkins/ Vanderhoef/ There is a longer view there on Rochester than there is on- Norton/ It won't be solved by a light. Arkins/ I think the 20 mph speed limit is a very deliberate effort on our part as a city government... We apply that uniformly throughout the city and I encourage you to stick to it .... Vanderhoef/ The only thing I would consider on the school zone 20 mph would be to start it over at Post Road. Put the first sign at Post Road and put another one at the intersection .... Arkins/ The reason we designed it the way we did is we wanted to apply it uniformly because the state code says it is 25 mph in a residential area ..... If you push it too far out we don't want to lose it .... We have been able to enforce it and Thisrepresents only a reasonably accurate trans=lptlon ~ theiowa City council meeting of May 6,1996. WS050690 May 6, 1996 Council Work Session Page 29 sustain it in court. Vanderhoef/ So we don't have that much choice...for the distance we have. Kubby/ There is obviously a safety concern. Are there other options that Jim can think of that we can reduce risks that might be there? Atkins/ I don't know what else can be done. You have the a~ult crossing guard at the entrance to Regina. That was their choice .... They could choose to move it back... that is not where the kids are crossing. Nov/ If the kids are crossing with the crossing guard, why are we asking for a pedestrian button here. Atkins/ I think there is a perception that they would use that as a safer intersection and I don't agree with it. Kubby/ I don't know what else is out there. Norton/ What about the other matter... Lemme... What do they do when they see this gap study. Nov/ Are we finished with Regina? Kubb¥/ Sounds like we are saying no to the lights and no to movement of 20 mph. Nov/ I think moving 20 mph speed limit is not feasible... Karr/ I know R.J. and Jim both had suggested strongly .... looking at better education program for the kids .... proper way to cross, where to cross .... one thing they are going to really try and stress .... concentrate on new youn~er ones in the fall .... Atkins/ Already a push button signal there anyway. Nov/ The only place I have used the pedestrian all stop signal is Clinton and Iowa Street. Atkins/ There is one at Court and Muscatine .... Nov/ ...seems to me that it is not easily understood .... It takes a long time .... Thisrepresents only areasonably eccumtetransc~lon ~ theiowa CI~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 30 Kubby/ We have kind of decided no. Atkins/ When it comes to school crossing guards, it is done formally in a sense of a gap study is prepared .... Use these to determine is there sufficient gaps in the traffic to allow kids to cross the streets ..... judgement call ..... We have had... schools .... protecting the kids from the parents .... that drop off traffic° That doesn't lessen the problem .... Kubby/ I don't understand... Jim... says when you take the Lemme traffic out of the numbers, it is not warranted. That is not really reality .... The reality is that is when you have a lot of cars .... Atkins/ I agree .... It doesn't have Lemme parent written on one car... cars is cars is cars... that is the issue that you have to deal with. This is the volume and it becomes a matter of choice .... Kubby/ I am not sure from looking at this memo that when you include the Legume destination traffic, are there sufficient number of 14 second gaps° This information doesn't really tell me that. Atkins/ My impression is it is pretty close, close call .... that the justification for the traffic guard would be there. That is my impression. Kubby/ ..°finding the people to do it. I am inclined to say if we are close, we should do it and the neighborhood has said they would put some energy into trying to find someone to do it. Atkins/ There is no doubt that we have a great deal of trouble getting these folks for this job. Last year .... we bumped up the compensation dramatically. It is $10 each time they are out ..... The if they arn ~one, the exDectation is police officer is going to b~ there. We can't guarantee that .... sick .... don't show up .... Nov/ If we can get some .ooperatlon from PTA to provide substitutes ..... I think we ought to at least consider it .... Atkins/ It is a choice. If that is what you are interested in doing, we will put the thing together for you. Vanderhoef/ I was driving it today..° truthfully it is a real tight count... length of space we had to the west and an alternative This represents only arcesonebl¥ eccuretetranscHp~on ofthelowa CI~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 31 is to move the crossing guard down one block to the west and put it in the middle... it is still on school property .... Judy Ploessl/ .... next street to the west but on the north is Creighton .... You have to realize that the intersection... stop sign from out parking lot... It is actually a four way intersection .... Vanderhoef/ The site vision ..... Ploessl/ But then we have the problem instead of having the hill from the east that is preventing us to see, we now have the hill- Vanderhoef/ There is a lot more distance there though .... Ploessl/ My children live on Raven and so they tend to follow right there at the Dartmouth/Washington intersection ...... They can either go one way or the other... Vanderhoef/ If we are teaching safety, we can teach our children this is the way to go .... Anytime you have someone in the middle of the block, just send them to the next corner ..... Ploessl/ And without having a crossing guard now .... we have children crossing at Washington and Raven, Washington and Ravencrest, etc ...... Kubby/ If they were on...Washington and Creighton .... Vanderhoef/ ...See what the site distance .... Mike Kelley/ ..I think there are still two issues. Kids crossing Dartmouth Street there to get down to the Creighton crosswalk. There are cars parked along side the street ..... blocks some vision... Other issue is because of all the Lemme traffic... the school bus stops... to let kids off .... bigger blind spot .... Ploessl/ Plus right at Creighton Street is where the Iowa City Transit Rochester bus stops Vanderhoef/ So it would take some internal planning .... Kubby/ Challenge the PTO to help .... Ploessl/ ...We are very concerned about the safety of this This ~pr~ents only ar~soncblyaccuratetranscr~tlonofthelowa Cl~ council mee~Ingof May6,1996. WS050696 ~ay 6~ ~996 Council Work Session Page 32 corner .... 6th graders .... hill to the east... bus, cars... half the kids are across ..... Kelley/ One other issue... the more inclement the weather, the more traffic increases... students have to end up waiting longer .... subzero temperatures .... we did stop the traffic. It was the only way we could get them across. Ploessl/ ...bad weather .... I do want to make one statement .... pedestrian has the r.o.w. in the State of Iowa ..... So if a pedestrian is in the cross-way? ..... It is true though. Atkins/ The sidewalk is an extension across the street ..... Never mind, I agree with you. Kubby/ Nov/ I would encourage the school administration to do some safety training for both parents and students .... Ploessl/ We have had them .... Kubby/ When I was a safety patrol at Lemme it wasn't that bad. There were corn fields .... Kelley/ I often write about other options parents have. Nov/ This represents only a reasonably eccurats transcription of the lows City council meeting of May 6, 1996. WS050696 May 6, 1996 Council Work Session Page 33 Soccer Complex Road 96-57 S1 Nov/ What is the controversy on soccer complex? Atkins/ Nov/ I don't think we have any choice either. Let's do it. Baker/ Done deal, next's item. Franklin/ ...... This is about getting access to the soccer fields this fall or in the very latest, next spring .... The Langenberg property is in a state of transition. There are people looking at it to buy it and it is possible that we can .... get a road put in that is at city standards as opposed to building a park road, having that then ripped out subsequently within a year or two and having a city road constructed. This all hinges also upon the Langenberg Tract is ...... in the process for annexation. It is before the P/Z Commission at their next meeting. The Langenberg family is requesting that it be annexed and rezoned to ID-RS. No development plans for it right now. However, if it changes hands, then we will be looking at another zoning consideration on the property .... We have to .... with this fall or next spring provide for access to those soccer fields and we think we can save some money if we work through the development process to get a city road in there rather than putting in a park road or rock road .... With putting it in at city standards with the developer, it is dedicated through the development process. So, there are some things that we should work out .... Before we can work out any of those things we have to get an okay from the county to defer our obligation in terms of access for the soccer fields. So that is kind of a first step involved. Kubby/ How we can talk about a developer doing a city standard street when it is going to be zoned ID-RS? Franklin/ It was be zoned ID-RS now with its imminent annexation. Within the next 12 months if this land transaction in fact does take place, then a rezoning, a plat could come through. Nov/ So if someone came and asked for RS-5 or some other residential specific zone, we could then ask for the road? Franklin/ Well, we could at the time it was platted .... But the developers have approached us with this proposal. That they would agree to put in the infrastructure. We did have plat .... Thisrepresents only areasonably 8ccurate ~anscrip~on ofthelowa City council mooing of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 34 from MMS ..... (Refers to map)... and this alignment includes a section of the east west parkway. This is Sycamore here... This is the north south collector. What we are saying is at this time we are setting this out is to have the primary road system is going to work here. What happens in terms of ...either side of the collector will be up to the developer and the city as we go through the platting process° But this is going to be set and this is what we are looking at constructing at some standard to serve the soccer traffic. Norton/ This is realistic... to think of getting that... in 12 months? Franklin/ The proposal the developer has brought to us is that they would grade and put in the infrastructure this fall and then in the spring, in March of '97, they would pave it to city standards. For that they would want the city to reimburse them the cost of what we would put into Park Road, $132,000 ..... Norton/ Isn't going to go through the wall down there? Franklin/ Maybe .... it is possible. Atkins/ 2,000 soccer players is what we are talking about. Franklin/ h~hat we have is a situation where there is a certain amount of antagonism just because the soccer fields are where they are. Kubb¥/ Are there any legal issues involved in this from private property owners? Franklin/ The legal obligation that the council has to provide that north access is one that was passed in a resolution where you said you would comply with the CZA. If the city and county aqree that this obligation can be deferred, there is no legal o51igation for you to provide anything to Mr. Braverman. There is an obligation of the city that we would calcium chloride Napoleon Street which we would do if there were added traffic .... Atkins/ We would have to keep in graded .... Norton/ Oh, boy ..... All that traffic that we were trying to avoid going that way is going to go that way for a while. Franklin/ Temporarily. It would be signed, that the traffic would Thisrepresents only aressonably accurMetranscrlptlon of ~elowa CI~ council meeting of May 6,1966. WS050696 May 6, 1996 Council Work Session Page 35 come down Napoleon Street and then up the sewerage plant access road and there, would post at Nursery Lane that would say you have to go south. Lehman/ Norton/ Lehman/ Really no different if we had the chip road put in and we have to tear it out and put in a permanent road ..... Franklin/ One of the other factors that comes into play also is we are starting to work on the sewer at the South Plant. We don't know exactly when the contractor will be in there .... It is quite possible that that trench will be being dug at the end of August ..... may not be until the beginning of October. But it may be we have a big hole there between that north road and soccer fields to the south .... Kubby/ By us approaching the county, this doesn't in any kind of deductive way automatically say that we support annexation before it has gone through the process? Franklin/ No. We have to go to the county first to see if it is even feasible .... on 14th of their work session, go and talk to the Board of Supervisors formally about this .... Norton/ That is mainly just can we use Napoleon Road? Franklin/ Will you consider deferral of our obligation because if they say no then we got to design that park road and we have to get going on that project and get that done. If they say yes, we will consider it... we still have to go through some kind of formal revision of the resolution and agreement .... Atkin~/ We ~re also only talking about fall soccer season~ right? Franklin/ No. Probably talking about spring, too ..... Atkins/ So it would be September-October soccer and April-May. Vanderhoef/ That is our other option is not to open the soccer fields. Atkins/ Yes, that is an option. Franklin/ Thisrepresents only areasonablyaccuratetranscrlptlon ofthelowa City council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 36 Nov/ Karin, how is this sewer line trench a factor? .... Arkins/ It is between the road and the soccer fields, the trench Nov/ It doesn't go perpendicular to the road? Franklin/ Yes .... what we would try to do is work with the contractor in terms of the timing or if that was not possible that they get a certain amount done that we can wiggle the road, put rock in and can travel that part of the trench .... I can't picture it .... Norton/ We did that on Sand Road... Nov/ We are talking about a very deep trench .... Franklin/ The engineers thought there might be something that can be worked out. However, that is a major impediment. But if the county says no to the south access then that means we don't play soccer down there in the fall... that trench will be done in the spring. So I guess all ! need to know from you tonight is I wanted to update you on the whole thing as well as get your go ahead to go and talk to the supervisors. Council/ (Yes). Franklin/ It doesn't lock us into any deal on annexation. It doesn't lock us into any deal on the construction of the road for the developers. That is all yet to come but we need an answer to this first° Norton/ Franklin/ If they say yes, then we would talk to the developers again to see how close it is and start working up a formalized agreement. It is going to require something that has signatures of the Langenbergs, if they still own the property, the developers and the city. Thisrepresents only sreasonebiy accurate trenscr]p~on ofthslowe CIW council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 37 Traffic Signal For Timing Speakers at Council Meeting 96-57 Sl Nov/ Okay next item. Traffic signal for timing speakers at the council meeting. Council/ (No). Lehman/ I thinkwe have one and I thinkwe should have that all way button where everybody talks all the time. Nov/ No, we don't need it. Council/ (All talking). Nov/ I don't think we have four people who really want that .... I am going to remind people what that clock is for ..... So we are going to remind them to keep an eye on it. Kubby/ ...break in... not rude but effective. Baker/ Put that clock on that wall ..... Vanderhoef/ Kubby/ Okay, we said no .... Thlsrepresenteonly areasonablyaccuratetranscdption ofthelowa C]~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 38 Council Agenda/Time 96-57 S1 1o Lehman/ I might have a surprise. Nov/ You might have a surprise? Lehman/ I might have a surprise. Council/ 2. Baker/ Next Monday night we are scheduled for a special meeting on the sales tax. I am wondering what is the sense of what we hope to accomplish next Monday? By the end of next Monday night's meeting, what will we have accomplished? .... Nov/ I don't have a sense of that but I do have a question about how much information do you want to provide for ourselves because Marian has lots of it. She is willing to give it to everybody if we want all of that before we start the discussion ..... decide whether or not we need all that technical information .... Baker/ Let me offer a suggestion ..... big issue about allocation ..... what are the other options. Nov/ I think we have all seen the list of options ..... go through it. Baker/ Nov/ We are not going to make the decision tonight .... Baker/ I am trying to set up a reasonable expectation for Monday night. Nov/ We'll create a reasonable expectation of agenda for Monday night. That is fine. Baker/ The sooner that we can reach some sort of consensus, the sooner we can talk to Linn County and Coralville and the rest of the Johnson County .... We keep pushing ourselves into a corner ..... Nov/ We have not yet .... firm a decision that we do want to put this on the agenda- I mean, on the ballot. Baker/ Maybe that is something that we have got to get resolved. Thisrepresents enly areasonebly accuratetranscription ofthelowa Citycouncil meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 39 Nov/ I think we have to start with that. Kubby/ I think it is totally dependent on what the money is for. Baker/ That is where we have to decide .... Make a decision about the major issue. Norton/ The joint issue is really whether it is on and how much is in the water .... Kubhy/ 3. Kubby/ We got a letter from neighbors concerned about the house on College and Summit and in one of them were two specific suggestions. One of which is intriguing .... try to expedite the designation process locally of historic preservation areas ..... Side suggestion... when an area is in the process so that boundaries have been determined, that there be a moratorium on demolition permits in those districts until the process can play itself out .... Interested in exploring that issue. Vanderhoef/ Was that not done years ago for the north side? Baker/ For major rezoning ..... Norton/ Demolition has slipped through the cracks ..... Kubby/ Process now ..... now we have a seven working day waiting period .... notifying the neighbors .... also so that salvage barn folks can come in... take valuable resources out of there .... Suggesting .... also be an extended process within that seven days .... public input .... I am just saying I am intrigued by that idea of a moratorium on demolition in districts where the process has already been started for historic districts. Nov/ Can we define that somehow... more specific? Kubby/ My original suggestion was when the boundaries have been determined... bringing it Up.o. exploring it more. Baker/ .... trends in building... buildings are being built now with 4-5 bedroom units .... getting around zoning density by bedroom expansion .... Kubby/ ...You re getting around a site plan review .... Thisrepresents only ereasonably accur~e ~anscrlptlon ofthelowa CI~ council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 40 Council/ (All talking). Baker/ A six unit building with 4 bedrooms is 24 bedrooms .... C}LkNGE TAPE TO REEL 96-56 SIDE 2 are increasing the density ..... That is Baker/ .... So you problem... a Kubby/ Because our density is on number of units, not number of bedrooms. Norton/ Where is the cut point? Ten dwelling units? Nov/ Baker/ We sort of amended the parking requirements and they are still getting ahead of us on that ..... Whether it is site review for any number of apartment units ..... I am all for site review ..... That sort of incentive for larger bedroom units is going to make it more likely ..... more and more of this happening ..... Under council time I will do it again tomorrow night .... Kubby/ ...ask P/Z .... Atkins/ Do you want a legal work done? ..... Burnside/ There is already review going on in my office on the moratorium issue. I don't know if anyone is looking at these other issues. Baker/ Wasn't there some kind of staff meeting about site review for apartment buildings? .... Norton/ Venderhoer/ Lehman/ Change it from number of units to number of bedrooms. That is a lot of simpler. Change the existing ordinance. Norton/ We need to think about it right away. Nov/ I don't want to tie it too much to bedrooms .... because there are people building houses with too many bedrooms .... multi- family and more than X bedrooms. This represents only a reasonably accurate trensc~lption of the Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 Vanderhoef/ Council/ Baker/ We are victims... close to d.t. council Work Session Page 41 starting to get dormitory apartments .... The are going to be those established neighborhoods Kubby/ The two coops that are in that neighborhood are amenities .... Baker/ We will talk about it tomorrow .... Kubby/ Lehman/ The neighbors are going to miss those parties .... 4. Kubby/ (Agenda #4e(2)-Marva Abel regarding back-billing). We had another back-billing letter... not to begin charging them for the appropriate number of solid waste fees until next year because they had already established their rents. If we do it for one we have to do it for all ..... I think we need to respond to say it is inappropriate for us to do that. Arkins/ What was the name on that? Kubby/ Tamara Sohm. Norton/ Up on Lowell Street. Kubby/ Marva Abel. Norton/ Kubby/ Nov/ I think we have to charge appropriately now and eventually we have to talk about some of these policies of back-billing. 5. Kubby/ (Agenda #4d(4)-Approving by-laws of the Iowa City Human Rights Commission). On the Human Rights by-laws, there is this one section that I am not quite sure that I understand very well. It is one of the new sections that says that something like if it is appropriate, a person's past sexual behavior... can be part of the proceedings ..... goes against my grain, yet doesn't ..... This rapresen~ only areasonably accurate tmnscHpfion oft he Iowa City councilmeetlng of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 42 Burnside/ The language that was originally proposed would have made it very easy to get past sexual behavior before the hearing commission and Heather and I both objected and said that flew in the face of the rules of evidence procedure. So it was revised so that it now complies with Iowa law. It is much more restrictive now ..... relevant was the word and that has a specific meaning in law which is actually more restrictive than it is in ordinary speech. It means that it has to pass certain tests ..... It means the hearing officer would go through a weighing process, looking at the information that is being offered .... how much it truly bears on the issue before the body versus how inflammatory it potentially is .... Kubby/ Thank you. Nov/ Dee Norton and I were stewing over that one as well. 6. Norton/ I met very briefly with the student senate ..... Identify a few of the problems that we would like to talk with them about ..... We mentioned parking and the d.t. scene .... There was a story in the D.I .... listing a number of their concerns. Kubby/ Planning something for the fall where we all get together. 7. Norton/ Follow up on Design Review. I met with DR Committee a week ago Monday to outline my concerns with the present ordinance and outline my thoughts about an alternative ordinance and about the need for some guidelines in place. It was an intense meeting. They have responded...wonderfullyo.. They have a letter out to the Chamber, the DTA ...... And they are meeting on this Thursday to .... develop an alternative to the DR process outlined in the overlay ordinance .... We ought to try and get this right and get something out of the way. Nov/ Tom Gelman who is currently the chair of the Chamber of Commerce had been one of the objectors and he had promised me he would get involved in the re-writing. Norton/ I talked to Glen Siders .... 8. Norton/ o..I don't even want to start talking about cable rates but there we go. The whole thing with telecommunications, PATV and SCTC and so fourth. At some point we have got to put our shoulder to that particular wheel as a group. Seems to me there is some guidance needed there ..... 9. Norton/ I mentioned this reviewing the ordinance about multi- Thisrepresents only aroasonably accuratetranscrlptlonoftha Iowa City council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 43 plexes and what we can do about the issue you brought up, Larry. I want to think about this refuse charge thing and see if there is anyway we can be more consistent with our unit charges thing .... so that places that aren't generating can get along with one...pair of cans. Maybe we ought to try to figure out a way to do something .... Nov/ No ..... not consistent. 10. Norton/ I want to think about cemetery expansion pretty quickly. I hear that is lurking around. I want to think about it pretty quickly. Or de-expansion .... Norton/ Another one I want to ask for is a few places where minutes are missing and I think our discussion of housing issues a few weeks ago, April 23, would have been considerably facilitated if we had the minutes from March 13-14 and April 8, I think .... because we were discussing things that were pretty carefully laid out there .... Nov/ Some of those minutes were in that green book. Norton/ 12. Norton/ Now, I hear some problems on conflict of interest questions that I think maybe we ought to think about a little bit with respect to people on commissions... lurking around and needs to be talking about. Kubby/ See what our attorney says. Vanderhoef/ I was going to ask Anne... Is it legal for us to ask on the application for a commission appointment if they could foresee any conflict of interest with them being on- Karr/ We do. It is on there, on the bottom, every application. Nov/ Karr/ It is a yes or a no and they have any question we always refer them to the city attorney office ..... Kubby/ ..... I knew that David Purdy worked for ESA but he could not discuss or vote on the ESA application ..... We just need to revisit .... Norton/ Almost everybody has a conflict of interest from one angle This represents only a reasonably accurate transcription of the Iowa City council meeting of May 6, 1996. WS050696 May 6, 1996 or another .... Council Work Session Page 44 Kubby/ The specific thing for HCDC is the discussions or votes of all major function .... .... that you do not get in allocations. That is their Burnside/ I think this is the first application round where his agency was asking for money .... his comments and votes affected the entire pot of money .... Kubby/ Vanderhoef/ Norton/ I think we need to thi~k about it .... anything we can do to clarify what we have .... [Baker left 9:20 PM] 13. Nov/ I have a couple of things ..... RSVP Spring Recognition Luncheon for Tuesday, May 21. The Retired Senior Volunteer Program. 14. Nov/ I did copy this community network for computers (JCCN- Johnson County Community Network). I am giving everybody a copy .... I counted six city employees who are going to go. Helling/ I doubt that six city employees are going to go. That organization has been meeting for quite some time to look at ways to network... direction... direction that they are moving in isn't necessarily endorsed by all the folks that are on there and I think .... will be something shown but I met with some staff today... nothing wrong with seeing what they are doing but I am not sure they have the consensus of all the folks on there that that is the direction that they want to go. Nov/ When I saw someone like Kevin O'Malley at the bottom of the letter .... Helling/ Kevin O'Malley was surprised to see that with his name on it .... we don't really know... This doesn't appear to be a consensus of that group to move in that direction. It has got to be sorted out .... Nov/ Whoever wants to go on May 16, the letter is here. Thisrepresents only areasonably accurate ~anscripfion ofthelowa CiW council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 45 15. Nov/ I copied a letter from Mercy Hospital about the Safe Kids Coalition and Bike Rodeo... I am encouraging people to go and encourage kids to ride their bikes safely. 16. Nov/ I have a concern about the bus fares and the reduction for a strip of ten tickets. I think because we are going to reduce the fare on those ten tickets to $.65, there is a potential of selling fewer passes. I figured out it would take 38 1/2 rides to break even at $.54 if they are going to spend $25 month ..... If you are going to ride for 20 days you save a dollar .... We may sell fewer passes .... Dale, if you get around to evaluating that kind of thing, try and keep some records and seewhat happens ..... $6.50 for ten tickets. That is a sizable reduction and it compares very closely to the bus pass. So we may sell fewer passes. Kubby/ Issue of convenience, too. Nov/ ...pass has an expiration date at the end of the month, the strip tickets do not .... Vanderhoef/ Kubby/ One of the reasons we wanted to have discount on strip tickets .... could find a way to get a little bit of a discount .... Vandarhoef/ Maybe we need to rethink the price on the strip tickets. Nov/ I just want to keep some records and think about it. 17. Kerr/ We received today from DTA a follow up to the Family Fun Day and the dunk tank sign-up and I do have times. I do need that form back. Council/ Nov/ We can just send this around° Is there any interest in the parade in Coralville? .... We should tell her we are going to have so many people .... Kubby/ The City Council has an entry in the Coralville 4th of July parade in the morning ..... Council/ Thisrepresents only a reasonably accurate transcription ofthelowa City council meeting of May 6,1996. WS050696 May 6, 1996 Council Work Session Page 46 Norton/ Let's go .... Kubby/ We don't have to think of a theme .... Nov/ I am looking for interest... sounds like there is interest .... Margaret says they have a convertible already reserved for us .... We need to limit each entry to one unit .... Kubby/ So we should brainstorm about something creative and fun... shows who we are .... 18. Lehman/ When do we give the packets out to the news media? Atkins/ They usually pick them up about 4:00 on Friday. Lehman/ Do you know how frustrating it is to get calls when you haven't even got your packet yet? Atkins/ I don't know what to tell you. I have told them 100 times, don't do that to a council member- . .... I can hold theirs up... Lehman/ I get calls before 5:00 on Friday ..... Atkins/ I would just tell them I am not going to talk about it. Norton/ You still feel kind of silly .... Bud Louis called about a commission. I haven't seen a thing about Bud Lewis. Karr/ That commission is the Board of Review and the appointment is through the City Conference Board. The staffing on that is Dan Hudson. That resignation just occurred this past week. We haven't even been officially notified either. Nov/ Atkins/ Is it the print media that is calling you, the newspapers? Council/ Yeah. Arkins/ I will talk to them again. Lehman/ I just feel stupid. 19. Norton/ There is a multi-cultural graduation Thursday night. Did any of you get that notice? Is anybody going? This represents only a reasonably accurate transcription of the iowa City council meeting of May 6, 1996. W$050696 Council Work Session Page 47 May 6, 1996 Council/ (No). Nov/ It is not important .... 20. Kubby/ There was something about effective date of his resignation. status quo. Nov/ It hasn't been advertised. Lehman/ Has he officially resigned? Norton/ It was rumored that he was going to. Tom scott changing the That doesn't seem very Nov/ He said he was going to resign as of this date and now he says no, I am going to resign as of that date. As far as I know he hasn't written a letter of resignation. Kubby/ Lehman/ I think he really would like to work with George for a few months ..... reasons are very sincere. Adjourned: 9:40 PM This represents only a reasonably accurate transcription of the Iowa C~ council meeting of May 6, 1996. WS050696