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Home My WebLink About1996-05-07 Bd Comm minutesHOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, MARCH 13, 1996 - 6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM MEMBERS PRESENT: Ann Donovan, Charlie Eastham, Jim Harris, Linda Murray, Christ- ina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson MEMBERS ABSENT: None STAFF PRESENT: Doug Boothroy, Pam Barnes, Marianne Milkman, Steve Long, Steve Nasby, Linda Severson, Jeff Haring OTHERS PRESENT: Members of the public/presenters CALL TO ORDER: Chairperson Murray called the meeting to order at 6:35 p.m. DISCUSSION AND APPROVAL OF THE MINUTES FROM FEBRUARY 21 AND 22, 1996: MOT ON: Schmuch moved to approve the minutes from the February 21, 1996, meeting of the Commission, as amended at tonight's meeting. Randall seconded. Page 5, under Conner Center Right and Resources Center .... last sentence, Murray asked the name Murray be changed to Randall, as Randall had asked that question. The motion carried on a vote of 8-0. MOTION: Ruxton moved to approve the minutes from the February 22, 1996, meeting of the Commission, as amended at tonight's meeting. Randall seconded. Page 3, under City of Iowa City Housinq Rehab, middle of second paragraph where it says, "State of Iowa...", add a space between rehab, and, mobile. The next sentence, add the words housinq units. Page 2, second paragraph, line 2, Donovan asked that a comma be added. Same line, change Christine Randall to Christina Randall. The motion carried on a vote of 8-0. DISCUSSION OF MINIMUM RENTS FOR PUBLIC AND ASSISTED HOUSING: Doug Boothroy, Director, Housing & Inspection Services, was present to discuss changes made by Congress to the Section 8 and Public Housing programs regarding the requirement to charge a minimum rent. Boothroy stated that the law currently requires that recipients of public or assisted housing must now pay $25 per month. The packet contained a memoran- dum from Boothroy showing how many existing households would be affected by the mini- mum rent charge of $25 per month. Boothroy said that the Public Housing Authority would like to set the minimum rent level at $50 per month, as allowed by the new law. He said that this would help to insure the PHA of some income. Boothroy pointed out that according to the statistics, only one household Housing & Community Development Commission March 13, 1996 Page 2 would be affected by charging $50 (because they pay t~41 per month now and their payment would increase by $9 per month). Boothroy answered questions from the Commission concerning program participants, their income level and program requirements. MOT ON.: Harris moved to recommend to Council that the minimum tenant rent in both the Section 8 and Public Housing programs not exceed the $2§ mandate. Eastham seconded, The motion carried on a vote of 8-0. DISCUSSION OF CONFLICT OF INTEREST ISSUES: Milkman noted the follow up memorandum, dated March 4, 1996, from Linda Woito, Anne G. Burnside, and Sarah Holecek of the City Attorney's Office. In short, the memorandum says that Charlie Eastham should abstain from allocation discussions and voting on al_l items, because there is not a separate pot of funds for both housing and non-housing proposeIs, rather funds are readily transferable from one category to another. This shifting of funds may directly influence the amount of funds in the category that Greater Iowa City Housing Fellow- ship is applying. Eastham asked Burnside when he had ever taken an advocate position on the Commission regarding funding of a project proposed by the Greater Iowa City Housing Fellowship (GICHF), as stated in the memorandum. Burnside said that the exect occasion is unknown, but that it is her understanding such statements had been made in the past. Eastham said, then, if no such statement is known to exist on record that this sentence should be removed from the memorandum. Eastham feels this statement calls into question his personal integrity. Milkman said that Eastham has made critical statements concerning other agencies' proposals that were in direct competition with GICHF for funding. Eastham said this is true, but these statements were legitimata concerns about the proposals in question. Eastham said that the term "advocate" suggests behavior, on his part, that has not existed. Murray felt removal of the text would not be detrimental to the statement, yet it would provide Eastham some prnt~ction of integrity. Burnside said she will reconsider the statement with her colleagues. Ruxton said he feels the issue has been discussed at length and that the conflict of interest opinion has been formed by three, professional attorneys, and this would be difficult to challenge. Milkman said another issue that has arisen on occasion, concerning whether staff has a conflict of interest. Milkman said staff attempts to provide all the information it can and answer any questions that arise, yet make every effort to do so in a neutral manner. Milkman said staff has been known on occasion to ultimately provide an alternate recommendation to Council than that originally proposed. Burnside said there is no split of loyalties in staff proposing a particular project or action. She added that it is the staffs' job to act in the City's best interest, which may include making proposals. Housing & Community Development Commission March 13, 1996 Page 3 PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: Murray noted that the Neighborhood Centers of Johnson County have agreed to sponsor the Community Development celebration. Schmuch said she has been in contact with Diane Dingbaum from the Center, who had said youth at the Center would like to participate in the celebration. The Commission thought this was a great idea and welcomed the assistance. DISCUSSION OF REQUESTS FOR FY97 CDBG AND HOME FUNDING: A. PUBLIC SERVICES PROPOSALS: LIFE Skills, Inc.: Housinq Support Proqram, Gillian Fox was present to answer questions. Staff noted the follow-up letter, dated February 28, 1996. Schmuch asked whether two months is standard for follow up. Fox said it is and they will continue to do the follow-up. Randall asked if there is a waiting list. Fox said yes, that it fluctuates. She said that last week there were 10 individuals on the list and two this week. Milkman asked if there is some way of making the LIFE Skills program mandatory in order to receive public assistance. Fox said they encourage housing specialists at the City to encourage their clients to work with the program. Fox said although the program may not be as structured as was originally intended, she emphasized that involvement is strictly voluntary and they do not pressure their clients to participate. Murray asked if the program should be mandatory for habitually problem households. Several Commission members seemed to feel that the trend seems to favor that participants cannot continue to exploit the assistance they receive and greater at- tempts should be made to increase program participation. Harris said that he is an advocate of keeping individuals involved all through the process, even while they are on the Section 8 waiting list. He also wished to add that he is not thrilled about the new application procedures undertaken by the Assisted Housing program, in which only names are taken initially and there is no real contact with the individual, again, until they reach the top of the list. Domestic Violence Intervention Pro.qram (DVIP): Furniture Proiect. Rebecca Teasdale was present to answer questions. Milkman asked when they expect to hear about other sources of funding. Teasdale said late spring, possibly May. Teasdale said that they had gotten a written commitment from the City Manager for $10,000 in landfill funds for FY97. Milkman said that the federal Emergency Shelter Grant (ESG) program administered by the State looked like it would be cut and that under these circumstances new proposals (like Furniture Project) often do not receive funding, however, the State would not be committing its ESG funds until mid-April. Murray asked if the program would be able to continue without the use of a van. Teasdale said it would likely continue, but it would require some creative scheduling to arrange pick-ups and delive,y of furniture. Housing & Community Development Commission March 13, 1996 Page 4 East Central Iowa Employment & Training Consortium: Job Training ProQram. David Jacoby was present to answer questions. Milkman said she understands the State, which had implemented the Promise Jobs program, is now seeking alternative sources of funding. She asked why the State is not funding what it, itself, had initiated and why there is a huge waiting list. Jacoby said the State is not living up to their part of the bargain with the Family Investment Program (FIP) and contracts. Jacoby said that research shows that an investment up front produces results down the road that ultimately save the government money. The Johnson County waiting list alone currently stands at 1 11 individuals. The Commission was shocked at this figure, Murray said this appears to be a good program, but said this creates a bind because the City is being asked to step in and cover a responsibility created by the State. Mavor's Youth Emplovment ProQram (MYEP): Youth Emplovment Training. Ben O'Meara was present to answer questions. Milkman said she had misunderstood the pre-employment training part of the program, and that she attempted to clear up any misunderstandings in the memorandum, O'Meara said that because they will no longer receive the County funds for job stipends, MYEP is attempting to replace that program with a new program that will provide an incentive to a prospective employers by having this pre-employment training. O'Meara said placing at risk youth in jobs will be difficult without the wage assistance. Murray asked if there is any duplication with the Goodwill program. 0'Meara said no, that the MYEP program primarily serves the 18 and under population. Roughly 80 individuals are served per year, about 35 of which are enrolled in school at any given time. O'Meara said they may serve developmentally disabled individuals, but typically not the same population Goodwill serves. O'Meara said their clientele is more along the lines of an Attention Deficit Disorder {ADD) type of disability. Murray asked if there is any follow up should problems develop on the job site. O'Meara said there will be a job site supervisor. Emergency HousinQ Project: Support Services for SRO Transitional HousinQ, Pat Jordan was present to answer questions. Milkman asked how many individuals are ready to move out of the EHP and are in need of support services. Jordan said before the 416 South Dodge Street SRO opened there was a good number, and currently 4-5 are really in need and eligible. These individuals make up the current SRO waiting list. Schmuch asked how much the social workers will get paid. Jordan said a minimum of $11 an hour. Randall asked if additional staff will be hired. Jordan said there are no immediate plans for additional staff, that most of the assistance can be contracted out for the time being. Housing & Community Development Commission March 13, 1996 Page 5 Evert Conner Center for Independent Living: Employment Tra n ng No representatives of the Center were present. Schmuch said she feels there may be a duplication of effort with Goodwill and ISED. Milkman said one difference is that the program would attempt to develop a broader range of skills, e.g., accounting, market- ing, and interpersonal skills, whereas other programs tend to focus on one skill. Nasby said staff had recommended presenting the project as an economic development proposal, but this was not feasible because the project (as proposed) is service related and would not create permanent employment. Nasby said the Center is currently involved with the ISED training and they will have a business plan and other materials necessary to start a micro-enterprise for next year. Citv of Iowa City: Aid to Agencies. See memorandum from staff. ECONOMIC DEVELOPMENT PROPOSALS: Institute for Social and Economic Development (ISED): Micro-Enterprise Development. Jason Friedman was present to answer questions. Milkman asked what percentage of individuals who actually start a business can support themselves and their families in the first year or so. Friedman said few, but noted several business, e.g., the Aquat- ic Dock, Shear Encounters, the Kids Closet, South Side Trucking, and Pawsitively Pets, that are doing quite well and are almost or totally self-sufficient. The hat producing business has begun to advertise in catalogs and has received some orders. and the Mighty Kids Gymnasium is up and running. On the other hand, several are struggling to get by, e.g., the wildlife artist, and the lawn care business. Friedman said it has been tough for most in the first year, but things tend to start looking up by the second year. Friedman said their follow up procedures and monitoring are improving all the time. Severson asked what health insurance options are available to these individuals. Friedman said unfortunately few, but they make program participants aware of the consequences of going without insurance, Friedman said ISED is attempting to get self-employed individuals throughout the state together to purchase a group plan. Friedman feels this alliance would need the support of some individuals/companies with some purchasing power in order to make this a reality. Heartland Candleworks: Business Expansion/Marketinq. Michael and Lynette Richards were present to answer any questions. Harris asked whether Heartland has a business plan prepared. Richards said the plan will be com- plete by April 11, 1996, the completion date of a class in which it is being prepared. Richards sa~d the plan is to include marketing strategies. Richards talked about how business is created through attendance to the trade shows (a Minnesota chain was Housing & Community Development Commission March 13, 1996 Page 6 noted as an example). Richards also talked about production capabilities and the fact that the business is able to produce a rapid turn around for its clients. C. PUBLIC FACILITIES PROPOSALS: NeiQhborhood Centers of Johnson Countv: Pheasant RidQe Facility. Brian Loring was present to answer any questions. Milkman asked what would not be completed should the full request not be granted. Loring said the entire west wing, about 2,500 square feet, which would contain the teen room, the computer room, the infant/toddler room, and a portion of the library. In response to a question, Loring said an elevator was not to be included in the current plans, but both floors have street level access. Loring said they have been looking into a chair lift, which were priced between $18,000 and $25,000. Loring said construction is proceeding on schedule. There was some discussion concerning the Pheasant Ridge complex and its obligation with HUD, and if this relationship would continue. Harris felt the City should have a plan in place and not to let these units return to the free market should HUD discontin- ue funding. Youth Homes: Rehab at Johnson & Jefferson Street Houses. Bill McCarty was present to answer any questions. Murray said the Commission had asked McCarty, at the last meeting, to get the cost of siding versus painting. McCarty said to continue painting there are some things he would like to do to the Jefferson Street house (insulate and make repairs). McCarty figured the cost of replacement of windows and the repair of soffits at $7,500, exterior painting at $3,500, and addition- al insulation at roughly $1,900, for a total of $12,900. McCarty said they paint every 3-4 years, however, a minimum of 15 years is expected from the installation of new siding. Milkman asked whether $20,000 would cover the cost for both structures, should the paint route be taken. McCarty said it should be close, but Youth Homes would cover any cost over run. Evert Conner Center for Independent Livinq: Accessibility Improvements. No representative from the Conner Center was present. The Commission had no questions or comments, but felt the improvements were needed. Iowa City Free Medical Clinic; Clinic Renovations. Sandy Pickup was on hand to answer questions. Staff noted that the restroom renovation portion of the request will need to be excluded, because the restrooms are shared with the religious organization from whom the clinic holds its lease. Therefore, the request is reduced by $5,024, the amount anticipated for renovation of the rest- rooms. Pickup concurred. D. HOUSING PROPOSALS: Housing & Community Development Commission March 13, 1996 Page 7 Elderly Services Aqencv (ESA): Small Repair Proaram. Jean Mann was present to answer questions. Schmuch asked whether the agency has any plans to include non-homeowners. Mann said they are currently headed in that direction, that she has just been slow in recognizing the need and they typically did not receive requests from renters, but this year they have already received 4-5 inquiries. Mann did not feel program expansion, to include rentals, would be difficult or time-con- suming to implement. Milkman said rental rehab can be a little tricky, especially if the rehab creates a permanent variation. Mann said this is true, but they would be sure to clear everything through the landlord, and would use temporary structures where ever possible. Mann said the reusable access ramp, which is part of the request, is one example of a temporary structure. City of Iowa City: Housinq Rehabilitation Proqram. Pam Barnes was on hand to answer any questions. The Commission continued to discuss rehabilitation to rental structures (see Elderly Services Agency) and the fact that the interests of the landlord must be met. Barnes seemed to feel that most rental rehab would be temporary and the costs would be kept to a minimum. She said that the Eldedy Services Agency could handle most small requests. In response to a question, Barnes said that a large part of the rehab funding is in the form of a loan that is eventually paid back to the City. Nasby said that current statis- tics show that 77 percent is loans. Greater Iowa City Housino Fellowshi~ (GICHF): Acquisition & Rehab Rental Housine. MaryAnn Dennis was on hand to answer any questions. Harris asked whether GICHF would be interested in establishing a relationship similar to that set up for the Church Street structure that Friends of Historic Preservation was involved with (using volun- tary labor and sweat equity). Dennis said GICHF would be willing to look into it. Dennis noted that the structures to be purchased would be scattered throughout the city, but none would be located south of Highway 6. Dennis emphasized, however, that the more reasonably priced neighborhoods would likely receive a higher concentra- tion than say a Windsor Ridge type of development. Swenson asked, although properties that receive HOME assistance may revert to the private market after 15 years, does GICHF have a obligation to keep the properties reserved for low-income residents. Dennis said definitely, that this obligation is worded right in the mission statement. Randall asked whether rents would shift with changes in income. Dennis said perhaps after the lease is up. Dennis said they do monitor individual income and the individual may be required to move out, after the lease is up, if their income goes over the limits set by the funding programs. Housing & Community Development Commission March 13, 1996 Page 8 Greater Iowa City Housinq Fellowship (GICHF): HomeownershiD - Land Acauisition Dennis briefly explained the Community Land Trust (CLT) model and how this would work for the GICHF. Milkman asked whether GICHF had any discussion with lenders concerning the ability to provide mortgages for this type of project. Dennis said there has been some discussion, but it did not appear to be a problem. Long asked whether modular homes are still under consideration. Dennis said they are, but said she has been talking to some contractors and most feel stick frame housing can be constructed for the same price (approximately $64,784 not including the cost of the land). Evert Conner Center for Independent Living: Accessibility Rehabilitation No representative from the Conner Center was present. There was no discussion pertaining directly to this request, but there was some brief discussion concerning the two models of temporary handicap ramps presented by both the Conner Center and the Elderly Services Agency. It was concluded that whoever has their request granted will likely use the best ramp available for the money. City of Iowa City: SRO Housina Program. City staff was present to answer any questions. It was asked whether the 416 South Dodge Street house is full. Nasby said it is full and that several of the units were leased before the building was completed. In response to a question, Nasby said that staff will make every effort to monitor the project and measure the success or failure of the project, Swenson asked how many people are identified to be served by this type of housing. Nasby said through the CITY STEPS surveys, roughly 800 people in the shelters would be eligible, of which 60% say they would like to remain in the area, which amounts to roughly 480 potential inhabitants. Nasby said the intent, however, would be to start small and build up the SRO units gradually. Swenson asked why the City initiated this proposal, Milkman said because no plans were forthcoming from the community, nor the Commission, Milkman said this has been identified as both a gap in service and a high priority by CITY STEPS and we are just attempting to fill the need. Mill,man said they would seek out a private non-profit or for-profit organization to work with on another project. City of Iowa Citv: Home Ownership Prowlram - Down Pavment Assistance. Randall asked whether there were any stipulations concerning length of residency in Iowa City. Staff said there are none, however, the individual would need to qualify for a bank loan; and many banks require a working relationship (usually six months to a year) before a mortgage loan is granted. Housing & Community Development Commission March 13, 1996 Page 9 Iowa Citv HousinQ Authority: Tenant Based Rent Assistance, Swenson said she feels like this activity is a drain on the available resources and nothing is gotten in return for the funds spent. Swenson feels the funds could be better utilized on constructing or purchasing affordable units. OLD BUSINESS: None. NEW BUSINESS: Milkman distributed a copy of an article she had written to the Iowa City Press-Citizen, ADJOURNMENT: MOTION: Randall moved to adjourn at 10:03 p,m. Ruxton seconded. The motion carried on a vote of 8-0. cdbg~m~nsthcdc3.13 MINUTES HOUSING AND COMMUNITY DEVELOPMENT THURSDAY, MARCH 14, 1996-6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM MEMBERS PRESENT: Ann Donovan, Jim Harris, Linda Murray, Christina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson MEMBERS ABSENT: Charlie Eastham STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Jeff Haring OTHERS PRESENT: Members of the public/presenters CALL TO ORDER: Chairperson Murray called the meeting to order at 6:37 p.m. PUBLIC/IVlEMBER DISCUSSION OF ITEN1S NOT ON THE AGENDA: Murray said that a subcommittee was needed to write the rationales for the Commission's recommendations. Murray said she would be on the subcommittee and asked for volunteers. Donoran, Schmuch, and Swenson volunteered. The subcommittea decided to meet on Monday, April 1, at 5:30 p.m., at a location yet to be determined. Milkman noted that there is a vacancy on the Commission, due to Falb's resignation. Milkman noted that Council aims for gender balance on Commissions and will favor a male appoint- ment, if possible. She added that there have been no applications received yet so she encouraged the Commissioners to help solicit candidates. The appointment will be made by Couqcil on April 9, 1996. Murray reminded the Commission of upcoming meetings: March 18, 1996 April 4, 1996 April 8, 1996 April 11, 1996 April 23, 1996 Community Development Celebration Subcommittee Meeting Regular Commission meeting Informal Council discussion with HCDC on FY97 Allocations Community Development Celebration Final Council Action on FY97 Action Plan DISCUSSION OF FY97 CDBG AND HOIVlE FUNDING PROPOSALS: Milkman noted the memorandum, dated March 6, 1996, concerning FY97 CDBG and HOME allocations. Milkman noted that in addition to this yeads total, there may be another $300,000 in funds which have not been expended ($200,000 from GICHF/Burns and $100,000 from the Adult Day Program). She said that the $100,000 from the Adult Day Program could be re-allocated tonight, however, the GICHF/Burns funds are contingent upon GICHF/Burns having a specific plan turned in by April 1, 1996. If they do not meet ~.his deadline, the funds could be reallocated at the Commission's April 4, 1996, meeting. Milkman described the current status of the Adult Day Program. Schmuch said the Milestones program is "the" model program in the state, the one in which all other such programs look up to, and that Milestones could do an excellent job in managing the Johnson County pro- gram. The Commission decided that the FY96 funds for the Adult Day Program should be Housing & Communi~ Development March 14, 1996 Page 2 reallocated encouraged the Adult Day Program to re-apply for funding in the future with detailed plans for a facility. ECONOMIC DEVELOPMENT PROJECTS: Applicant: Institute for Social and Economic Development (ISED) Project: Micro-Enterprise Development Amount: $28,000 CDBG CITY STEPS Priority: High (rank: 5 / average score: 22.0) Description: To continue their current self-employment training program targeted to low income households. ISED provides business training to persons who want to start-up or expand a micro-enterprise. MOTION: Swenson moved to allocate the Institute for Social and Economic Development, Micro-Enterprise Development project $28,000 in the form of a CDBG grant, subject to an annual or semi-annual review of a sample of the program participants. Ruxton seconded, Harris said, although he is somewhat skeptical about the benefits of such a program, he was pleased to hear the accomplishments of past program participants. Other Commission members noted that they were impressed by the detailed description provided on each of the program participants, and feel the program is working to not only accomplish its goals, but also to provide follow up assistance and monitoring. Milkman said staff would like to see expanded follow up monitoring that would include information on the overall status of the family and its economic condition (e.g., are all bills being paid on time, not just those related to the business; or, are the needs of all family members being adequately met, or being pushed aside to meet the goals of the business). Milkman added that staff is also pleased with the reports on the status of the businesses. The motion carried on a vote of 7-0. Applicant: Heartland Candleworks Project: Business Expansion/Marketing Amount: $50,000 CDBG CITY STEPS Priority: High (rank: 3 / average score: 23.29) Description: Provide funding for marketing exposure through attendance at five national trade shows and technical assistance for installation and training to operate new machinery. IV]OTION: Ruxton moved to allocate Heartland Candleworks $50,000, in the form of a ~teferred payment loan, for business expansion and marketing, subject to the number of jobs created and sustained. Schmuch seconded. Ruxton said he is highly encouraged by the accomplishments of the company in providing employment for disadvantaged individuals in the community, and the commitment of the owners to make the employment more steady. Housing & Community Development March 14, 1996 Page 3 Swenson said she is concerned about Heartland Candleworks 33 percent growth rate over the last year, Swenson is concerned that the potential business orders generated by the five marketing trips may overwhelm the company. Milkman said staff is concerned about the book keeping of the company, and noted that this has also been a concern of the First National Bank. Milkman strongly recommended that some of the funds be allocated towards technical assistance for accounting functions (in addition to the equipment operation training). In response to a question regarding the deferred payment loan based on job creation. Milkman said this type of economic development project is new to staff and the specifics of the assistance and the loan terms will need to be worked out. The motion carried on a vote of 7-0, PUBLIC FACILITIES PROJECTS: Applicant: Free Medical Clinic Project: Clinic Renovations Amount: $51,976 CDBG CITY STEPS Priority: Low (rank: I /score: 24.14) Description: Renovations to the clinic {exam rooms, waiting area, pharmacy and filing room). iVIOTION: Randall moved to allocate the Free Medical Clinic $51,976 in the form of a CDBG grant for clinic renovations, Swenson seconded. Schmuch said the CITY STEPS priority is "low" because the .need for medical service is being adequately met by the Free Medical Clinic, but the conditions under which it is delivered are inadequate. She said by recommending this project it sends a message for the continued support for health care for the primarily uninsured community. Schmuch also added that renovations in the Clinic are long over due. The Commission strongly echoed these com- ments. The motion carried on a vote of 7-0. Applicant: Evert Conner Center fo~ Independent Living Project: Office Accessibility Improvements Amount: $1,848 CDBG CITY STEPS Priority: High {rank: 13 /score: 19.29) Description: Modification of their offices to make them accessible. Improvements include installing grab bars in the restrooms, lowering the water cooler, placing lever openers on doors, and installing an accessible stool. MOTION: Swenson moved to allocate the Evert Conner Center for Independent Living $1,848, in the form of a CDBG grant, for accessibility improvements. Randall seconded. The Commission noted some concern about the length of the lease with Old Brick. Staff said the renovations would be permanent, and the improvements would be in place for future tenants. Harris noted concern that the building remains largely inaccessible. Housing & Community Development March 14. 1996 Page 4 The motion carried on a vote of 7-0. Applicant: Youth Homes Project: Exterior Rahab at the Johnson and Jefferson Street Houses Amount: $20,000 CDBG CITY STEPS Priority: Low (rank: 14/score: 17.86) Description: Place siding and insulation on both of the housing units which would reduce maintenance and utility costs. MOTION: Swenson moved to allocate Youth Homes $12,900, in the form of a CDBG grant, for rehabilitation of the Jefferson Street house. Harris seconded. Swenson said she does not feel both homes are in need of attention, that the Jefferson Street house appears to be the one in greater need. Swenson said Youth Homes can return another year for assistance for the Johnson Street house. Swenson said painting of the Johnson Street house may be a good project to involve the youth who live in the home, Swenson said she is concerned that siding may be detrimental to the house for historic preservation reasons. Harris noted the request has the appearance merely of saving Youth Homes on utility bills, although McCarty's statement that the houses require painting every four years was also a factor. The motion was defeated bv a vote of 0-7. IViOTION: Harris moved to allocate Youth Homes $20,000, in the form of a CDBG grant, for rehabilitation of both the Johnson and Jefferson Street houses. Swenson seconded. The motion was defeated by a vote of 0-7. Applicant: Neighborhood Centers of Johnson County Project: Pheasant Ridge Facility Amount: $185,000 CDBG CITY STEPS Priority: Medium (rank: 9/score: 20.0) Description: Additional funds would allow for the completion of the Pheasant Ridge neigh- borhood facility and restructure a $150,000 bridge loan. MOTION: Schmuch moved to reallocate $100,000 in FY95 funds to Neighborhood Centers of Johnson County for a CDBG loan and $65,324 in FY97 funds the form of a CDBG grant, for a total of S165,324, for completion of the Pheasant Ridge facility and restructuring of a bridge loan. Randall seconded. Swenson felt that Neighborhood Centers should have little problem in raising any additional funds through a fund raising drive. Swenson said she would be comfortable with a no-interest loan format, as the Center would not have the ability to deduct the interest on an interest bearing loan like a home owner. Ruxton proposed a friendly amendment to the motion that would fully fund Neighborhood Centers ($185,000). Schmuch did not wish to amend the motion. Housing & Communi~ Development March 14,1996 Page 5 The motion carried on a vote of 7-0. HOUSING PROJECTS: Applicant: Elderly Services Agency (ESA) Project: Small Repair Program Amount: $28,000 CDBG CITY STEPS Priority: High {rank: 8 / score: 20.14) Description: Provide funds to continue the small repair program. This program assists approximately 55 elderly or handicapped homeowners annually. This request also includes a pilot project to build a reusable ramp. MOTION: Schmuch moved to allocate the Elderly Services Agency, Small Repair Program, $28,000 in the form of a CDBG grant. Donovan seconded. Schmuch said the program has an excellent track record and serves many individuals with a small amount of money. Schmuch added that she approved of the idea to use a reusable ramp. Members of the Commission echoed similar sentiments. Harris appreciates that the agency is able to respond quickly. The motion carried on a vote of 7-0. Applicant: Evert Conner Center for Independent Living Project: Accessibility Rehabilitation Amount: 818,000 CDBG CITY STEPS Priority: High (rank: 16/score: 14,14) Description: Assist in the rehabilitation or modification of rental units and homes occupied by persons with disabilities. MOTION: Randall moved to allocate the Evert Conner Center for Independent Living $8,000, in the form of a CDBG grant, for accessibility rehabilitation. Harris seconded. It was asked why staff had recommended less than the amount requested. Milkman said that the Conner Center is undertaking a new project and would like to see them start off with a smaller amount. Milkman added that the amount suggested by staff would enable them to start producing a track record and get the experience from working with the City Rehab staff. Milkman noted a benefit of the request is no portion of the funds are to be allocated to administrative expenses. Murray said the presenter from the Conner Center was well prepared and seemed to possess a good deal of knowledge. Murray noted that the entire project may be in jeopardy should the Conner Center not receive the Presbyterian Church grant, which would cover administrative expenses. Schmuch said that she felt ESA and the City Rehab program could serve the clients the Conner Center targets, and she is concerned about a duplication of services. Staff noted that the Conner Center's proposal would not really be in competition with Elderly Services Agency, because ESA deals more with the elderly, whereas, the Conner Center's clientele is primarily persons with disabilities. Housing & Community Development March 14, 1996 Page 6 The motion carried on a vote of 6-1, with $chmuch voting no. Applicant: City of Iowa City Project: Home Ownership Program - Downpayment Assistance Amount: $45,000 CDBG CITY STEPS Priority: Medium (rank: 8 / score: 20.14) Description: Provide up to 93,000 in matching funds to at least 15 low income homebuyers as down payment assistance. Funds would be in the form of a no interest, deferred payment loan. IVIOTION: Swenson moved to allocate the City of Iowa City, Home Ownership Program - Downpayment Assistance, 945,000 in the form of a CDBG loan. Ruxton seconded. There was some discussion by the Commission members regarding income levels of the potential homebuyers. Nasby noted that the program could assist any low income household, however, the most likely participants would be those households that were between 60-80 percent of median income. In response to a question, staff said that they had a general consensus from the previous Council's discussion on affordable housing to pursue this type of project. The motion carried on a vote of 6-1, with Harris voting no Applicant: Greater Iowa City Housing Fellowship (GICHF) Project: Home Ownership - Lend Acquisition Amount: $107,400 HOME CITY STEPS Priority: Medium (rank: 11 /score: 19.57) Description: Acquisition of six lots to build owner-occupied, single-family modular homes to be sold to households at or below 80 percent median income. A Community Land Trust (CLT) will be established which will maintain ownership of the land and lease the land to occupants of the homes. ~/1OTION: Swenson moved to allocate the Greater Iowa City Housing Fellowship, $107,400, in HO~/1E funds, for land acquisition. Ruxton seconded. Swenson felt the CLT model has a lot to offer, and although GICHF is utilizing a good deal of its own resources, it needs an extra impetus to get it running effectively. The Commission appeared to feel the CLT model appears promising, as it has been largely successful else- where, and felt it was worth a try. The motion carried on a vote of 7-0. Applicant: City of Iowa City Project: Housing Rehabilitation Program Amount: 9457,000 CDBG and HOME CITY STEPS Priority: High (0-50% Median Income); Medium (51-80% Median Income) (rank: 6 / score: 20.93) Housing & Communib/ Deve!opment Mamh 14. 1996 Page 7 Description: Continuation of owner-occupied Housing Rehab Program to include comprehen- sive rehab, weatherization, exterior repair, emergency repair, residential accessi- bility [rental and owner-occupied), mobile home repair, and architectural sal- vage. Funding includes administrative expenses for 2.5 FTE staff who also administer these programs and numerous other rehab-related projects. MOTION: Ruxton moved to allocate the City of Iowa City, Housing Rehabilitation Program, $457,000, in CDBG and HOME funds. Donovan seconded. Harris expressed reservations that the program is limited to home owners and the income of the households served. Harris asked about the total amount outstanding on loans. Milkman said that this request included approximately $100,000 in program income generated by the rehab program. Nasby noted that the statistics on clientele served were presented to the Commission in December and he gave some of the figures regarding the income levels of the households on the waiting lists for clarification. The motion carried on a vote of 6-0-1, with Harris abstaining. Applicant: City of Iowa City Project: Single Room Occupancy Housing Program Amount: $100,000 HOME CITY STEPS Priority: High [rank: 12 I score: 19.43) Description: Purchase and rehabilitation (if necessary) of an existing structure to provide very low cost housing for working persons living alone without rental assis- tance. MOTION: Swenson moved to not fund the City of Iowa City, SRO Housing Program. Schmuch seconded. Swenson said she applauds the City for taking the initiative to step in and fill a void, but feels more information and experience is needed from the first project with D&K Properties to provide guidance for any additional programs. Swenson said although indications are that the City would be very successful, perhaps it is best to wait for a private non-profit or for-profit organization to pick up this type of housing project. Milkman reminded the Commission that the Commission had allocated $100,O00 to the project last year, and those funds will likely need reallocation if more funding is not approved. She said that the $100,000 is not enough to do the project. Harris asked whether the program would be successful should a non-profit organization operate the program while paying off a loan debt. Milkman said not likely, unless the organization has received consider- able assistance, as the rents would be too low to pay off the debt. It was noted that D&K Properties are operating with a very low margin and the owners are doing a great deal of the work themselves. Milkman noted that the owners, however, are looking at the venture to be profitable in the long-term. Murray said few other organizations would be willing, or able, to operate in the same manner as D&K Properties. The motion was defeated on a vote of 0-7. Housing & Community Development Mamh 14, 1996 Page 8 MOTION: Randall moved to allocate the City of Iowa City, SRO Housing Program, $75,000 in HOME funds. Donovan seconded. The motion carried on a vote of 7-0. Applicant: Greater Iowa City Housing Fellowship (GICHF) Project: Acquisition & Rehab Rental Housing Amount: ~344~,405 CDBG and HOME CITY STEPS Priority: High (0-30% Median Income); Medium (31-80% Median Income) (rank: 10 / score: 19.86) Description: Acquire and rehab 12 existing owner-occupied, two-and-three bedroom condo- miniums and single-family homes. The units will then be rented to households with annual incomes between t~15,000 and $30,000 at rents less than 80 percent of market rents. MOTION: Swenson moved to allocate the Greater Iowa City Housing Fellowship $196,490 for acquisition and rehab. Schmuch seconded. Harris said the GICHF is a very responsible, non-profit organization. The alternative would be a commitment to the Section 8 program for rent assistance. Harris said either way would achieve roughly the same ends, although the GICHF route would produce a permanent base of housing, managed and maintained by a single entity. The Commission agreed that rent assistance was also important, but these funds should go to the GICHF and if additional funds become available, that the tenant based rent assistance project be given a priority. The motion carried on a vote of 6-1, with Donovan votinq no. Applicant: Iowa City Housing Authority Project: Tenant Based Rent Assistance Amount: $150,000 HOME CITY STEPS Priority: High (for households under 30% median income) Medium (for households over 30% median income) (rank: 15 / score: 17.79) Description: Provide rental assistance for 25 households on the Section 8 waiting list. This request will fund rent assistance for these 25 households for two years. Also included in this request are funds for utility deposits, security deposits, and project delivery. .MOTION: Ruxton moved to allocate the Iowa City Housing Authority, Tenant Based Rent Assistance program, $150,000 in HO~E funds. Donovan seconded. The Commission had no more funds to allocate to this program, from this category, at this time, but it was the intent of the Commission that should additional funds become available that th~s program be given reconsideration. Randall said she will abstain from the vote because she favors the program, in principle, but cannot vote for it if no funds were available. Harris suggested that if funds for additional vouchers or certificates are not forthcoming from HUD in the future, local government may have to make up some of the difference. Harris also noted the request is for two years. In response to a question regarding partial funding, staff Housing & Community Development March 14. 1996 Page 9 said one year of funding, if divided equally, would be $75,000 and the subsidy per household works out to $250 per month. The motion carried on a vote of 1-5-1, with Donoven votinQ yes, and Randall abstainin(l. MOTION: Schmuch moved to recommend that should the $200,000 from the FY96 GICHF~Burns, site acquisition project become available after April 1, 1996, that the Tenant Based Rent Assistance Program be given priority for the funds. Randall seconded. Harris and Swenson asked that the GICHF be given equal consideration since they did not receive full funding. Schmuch agreed, although Randall was reluctant to accept this as a friendly amendment but agreed. Ruxton sought inclusion of the Neighborhood Centers of Johnson County in the amendment because they did not receive full funding, however, this amendment was not included in the motion. ANiENDNIENT: Schmuch moved to recommend that should the $200,000 from the FY96 GICHF\Burns, site acquisition project become available after April 1, 1996, that the Tenant Based Rent Assistance Program and the Greater Iowa City Housing Fellowship be given consideration for the funds. Randall seconded. The amendment carried on a vote of 7-0. The main motion carried on a vote of 7-0. iV1OTION: Harris moved to allocate $22,672 in uncommitted administrative set-aside funds to the contingency account. Randall seconded, Harris said he had sought funding last year for staff to produce a long term study on commu- nity-wide wage levels, but the funds were not available. The Commission discussed other research projects and agreed to discuss this matter further at its April 4, 1996, meeting, Milkman said that the Commission should have several specific issues in mind when it discusses the research\planning funds with Council. Ruxton objected to the motion, because he felt the Neighborhood Centers could better use the funds. The motion carried on a vote of 5-2, with Ruxton and Donovan votino no. PUBLIC SERVICE PROJECTS: Applicant: City of Iowa City Project: Aid to Agencies Amount: $105,000 CDBG CITY STEPS Priority: High (rank: NIA I score: N/A) Description: To provide funding to the City's Aid to Agencies budget. This budget funds some of the operational expenses for numerous human service agencies in Iowa City. MOTION: There was none since these funds are earmarked by the Council for this activity. Housing & Community Development March 14, 1996 Page 10 Harris wished to discuss with Council how funds are allocated to this category. Harris feels there is an unfair advantage to other agencies for the agencies included within the Aid to Agencies category to receive automatic funding. The Commission asked staff to include this subject as an April agenda item. Murray said that the Commission should bring this up when they meet with Council on April 8 to discuss the FY97 CDBG and HOME allocations. Applicant: LIFE Skills, Inc. Project: Housing Support Program Amount: $17,100 CDBG CITY STEPS Priority: High (rank: 2 / score: 23.43) Description: Assist low-income clients with finding and staying in housing. Provide educa- tion in responsible renting skills such as budgeting, maintenance, safety, and effective communication. JVIOTION: Schmuch moved to allocate LIFE Skills $17,100 in CDi~G funds for the Housing Support Program. Donovan seconded. The Commission discussed the need for this type of program and the services it provides, Harris said that he wished they could give LIFE Skills more funding, Murray said that Council heard the CommissioNs recommendation for $50,000 to be allocated to public services such as LIFE Skills out of the City budget but that the request was denied, The motion carried on a vote of 7-0. Applicant: Emergency Housing Project Project: Support Services for Single Room Occupancy (SRO) Transitional Housing Amount: $10,000 CDBG CITY STEPS Priority: High (rank: 4 / score: 22.29) Description: Provide coordinated support services to SRO Transitional Housing units in Iowa City mainly for persons in transition from homelesshess to independence. IViOTION: Swenson moved to allocate the Emergency Housing Project $10,000 in CDBG funds for support services for SRO Transitional Housing. Schmuch seconded. Harris said he feels Pat Jordan is a very competent person, and appears to run the program ~n a well conceived and very efficient manner. In response to a question, Milkman said that these funds would be used for services at transitional and permanent housing units in Iowa City, including the 416 S. Dodge Street house. The main motion carried on a vote of 7-0. Applicant: Domestic Violence Intervention Program (DVIP) Project: Furniture Project Amount: $7,500 CDBG CITY STEPS Priority: High {rank: 8 / score: 20.14) Housing & Community Development March 14, 1996 Page 11 Description: Provide support for a staff person to coordinate the donation of household furnishings and the distribution to very low-income individuals and families, IV]OTION: Ruxton moved to allocate the Domestic Violence Intervention Program, Furniture Project, $7,500 in CDBG funds. Swenson seconded. Swenson asked the Commission to support this recommendation, because she feels the operating budget cannot get much lower, The Commission was reminded that the program budget still shows an operational short fall of approximately $3,000, The main motion carried on a vote of 6-1, with Harris votincl no. Applicant: East Central Iowa Employment & Training Consortium Project: Job Training Program Amount: $25,702 CDBG CITY STEPS Priority: High (economic development\job training) (rank: 7 / score: 20.86) Description: Provide funding for educational and job skill training to low income households who are participants in the State's Family Investment Program (FIP) and are enrolled in the Promise Jobs program, IV]OTION: Randall moved to allocate the East Central Iowa Employment & Training Consor- tium, Job Training program, $12,851. Schmuch seconded. A member of the Commission asked for recap on the situation between the State and the Promise Jobs program. Schmuch said that welfare reform in the form of FIP was created, but adequate money to support the program has not been forthcoming. This has resulted in numerous individuals on waiting lists who are not able to enroll in the program because funds for child care, etc., are not forthcoming, yet are a part of their contract with the State. Murray said this appears to be a good program, but said this creates a bind because the City is being asked to step in and cover a financial responsibihty of the State. The motion was defeated~o[~ a vote of 1-6, with Randall voting yes. NIOTION: Harris moved to allocate the East Central Iowa Employment & Training Consortium, Job Training program $9,827. Schmuch seconded. The motion carried on a vote of 7-0. Applicant: Mayor's Youth Employment Program (MYEP) Project: Youth Employment Training Amount: $22,396 CDBG CITY STEPS Priority: High (employment traimng); Medium (youth services) (rank: 8 / score: 20.14) Description: The "Popcorn Wagon" project will provide pre-employment training and teach job skills to youth, particularly skills in order to become self-supporting or to start up a small business. The second project will involve hands-on as well as curriculum training leading to job placement for students struggling with tradi- tional teaching methods. Housing & Community Development March 14. 1996 Page 12 MOTION: Ruxton moved to allocate the Mayor's Youth Employment Program (MYEP) Youth Employment Training program $8,463. Swenson seconded. Several members of the Commission expressed the need to continue support of MYEP programs and at a minimum fund the youth employment training program because many of these youth are at a high risk and the program provides the necessary guidance. Ruxton said, based on personal knowledge, he knows the program works and provides the participants with a sense of responsibility and accomplishment. The main motion carried on a vote of 7-0. Applicant: Ever~ Conner Center for Independent Living Project: Employment Training Amount: $23,000 CDBG CITY STEPS Priority: High (rank: 17/score: 13.57) Description: Provide comprehensive interpersonal and employment skill training in the form of on-the-job training for five individuals with disabilities through the operation of a printing business. MOTION: Randall moved to allocate the Evert Conner Center for Independent Living, Employ- ment Training, $23,000. Ruxton seconded. The Commission felt the Conner Center lacks the experience to undertake this project, at this time, and that the project appeared duplicative with Goodwill and Vocational Rehab. It was also noted that the request received the lowest ranking. The Commission recommended that the Conner Center bring the project back next year as a Economic Development proposal, complete with a business plan. The main motion was defeated on a vote of 0-7. ADJOURNMENT: MOTION: Randall moved to adjourn at i0:02 p.m. Ruxton seconded. The motion carried on a vote of 7-0. i)~lcdbgtcodev314 m~ HOUSING AND COMMUNITY DEVELOPMENT THURSDAY, APRH. 4, 1996 o 6:30 P.M. CIVIC CENTER, LOBBY CONFERENCE ROOM I0/11]prova] MEMBERS PRESENT: Charlie Eastham, Linda Murray, Christina Randall, Tim Rux-ton, Gretchen Schmuch MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Ann Donovan, Jim Harris, Elizabeth Swenson Marianne Milkman, Steve Long, Steve Nasby, Eleanor Dilkes, Jeff Haring MaryAnn Dennis, Robert Bums RECOMMENDATIONS: 1. The Commission, by a vote of 4-0-1 (Eastham abstaining) recommended approval of the reallocation of $100,000 in FY96 CDBG and $100,000 in FY96 HOME funds to Robert Burns and Greater Iowa City 1tousing Fellowship for a 16 unit affordable rental housing project in Walden Ridge Part 4. 2. The Commission recommended, by a vote of 5-0, to use $22,672 of unprogrammed funds to carry out additional planning and research activities for the HOME and CDBG programs. CALL TO ORDER: Chairperson Murray called the meeting to order at 6:32 p.m. REVIEW AND APPROVAL OF MINUTES: MOTIOn: Randall moved to approve the minutes of the March 14, 1996, meeting, as written. Schmuch seconded the motion. The motion carried on a vote orS-0. The March 13 minutes were not available prior to the meeting, so consideration of the minutes was deferred to the May meeting. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA. Eleanor Dilkes, the new City Attorney assigned to assist the Commission, was introduced. DISCUSSION AND RECOMMENDATION ON A GICI-IF~URNS AFFORDABLE HOUSING PROPOSAL: USE OF FY96 CDBG AND HOME FUNDS: MaryAnn Dennis, Administrator for the Greater Iowa City Housing Fellowship (GICHF), was on hand to request approval for use of $100,000 in FY96 CDBG and $100,000 in FY96 HOME funds by the GICHF~urns Partnership, for land acquisition and construction costs for 16 affordable, rental townhouse units to be located in the Walden Ridge Development. Four, four-plex buildings are to be constructed on Clearwater Court, a private street within the subdivision. The site is already properly zoned and platted, so construction could begin soon after all of the financing was in place. A purchase agreement has been accepted by Southgate Development Corporation, the owner of the site. The GICHF~ums proposes that the City CDBG and HOME funds be made available in the form of a loan, at a 1% interest rate, for a twenty.year term, amortized at fifty years. A written agreement for private financing has been obtained fi'om l-Falls Bank & Trust. GICHF and Bums would each own 50% of the units upon the termination of the 20 year term of affordability. Dennis said rent levels will be set at the local Fair Market Rent. The two bedroom units would be affordable for households with an annual income of approximately $18,000, the equivalent of a full time hourly wage of $8.65. The three bedroom units would be affordable for households with an annual income of approximately $25,300, the equivalent of a full time hourly wage of $12.16. Dennis pointed out that these income levels do fall within the HOME and CDBG requirements for the particular size of unit. The GICHF will manage all the units. Total cost of the project is estimated at $1,022,947, for a per unit cost of $63,934. The project is ready to put out to bid and rent up would begin 6-8 months after receipt ofthe certification notice to begin construction. Dennis wished to add that the request would entail the purchase of lots in an existing neighborhood where the housing is newer, and these houses provide a mix of both owner-occupied and rentals. Murray asked if there is a neighborhood association and whether they had been contacted. Nasby said there is none, only a homeowners association. Dennis indicated that GICI-W had not contacted the neighbors. Murray asked what percent of median income the tenants would fall under. Dennis said these tenants would generally possess a higher income than tenants in other units managed by the GICHF. Milkman asked the percentage of rental to owner-occupied in the Walden Ridge condominium development. Bob Bums, Partner with the GICHF, said slightly less than 50% are owner-occupied. Murray asked why the management fee appears to be lower than the usual management fee charged by the GICHF. Bums said this is correct, because the units will be part of an existing association which will handle the exterior of the units, while GICH7 will be responsible only for the interior of the units. Milkman asked, concerning the public financing, has any feed back been received from the Iowa Department of Economic Development (1DED). Bums said funds are available from the IDED and a preliminary HART application has been submitted, but they have received no word to date. MOTION: Randall moved to recommend the reallocation of $200,000 in FY96 CDBG and HOME funds to the Greater Iowa City Housing Fellowship and Robe~ Burns for site acquisition and construction oftheWalden Ridge Project. Ruxton seconded the motion. The motion carried on a vote of 4-0-I. with Eastham abstaining. D_If~CUSSlON ON FY97 FUNDING: Murray said the ideas presented in the memorandum, dated March 26, 1996, relating to additional re.se~ch activities, in particular the determination of a living wage for Iowa City and linking this wage to economic development, were good. Several members present agreed that this would be a reasonable research project, as it has been requested by a Commission member on several occasions in the past. Milkman said that, as stated in the Joint P&ZkHCDC memorandum, dated March 25, 1996, Council needs to set the policy on what direction to take on affordable housing. She hoped Council would begin discussion on a policy toward affordable housing, in May. MOTION: Eastham moved to recommend to Council that $22,672 be used to carry out additional research and planning activities, as outlined in the memorandum, dated March 26, 1996. Randall seconded the motion. The motion carried on a vote of 5-0. DISCUSSION REGARDING REALLOCATION OF FY96 CDBG AND HOME FUNDS: Murray said that Harris is not present, but he had raised a question concerning Aid to Agencies and whether the $105,000 in funding should be automatic, as is the current situation, or whether the Commission should have some say in who should receive these funds. Murray said the intent of grouping this funding together with City funding reduces the number of agencies coming to the Commission for CDBG funds. The Commission had questions concerning how the 15 percent in CDBG funds and City fi'.nds are allocated within the United Way process and requested that Linda Severson be asked to explain the process at a future meeting. Eastham said that :.,Ath the education\job training projects included within the Public Serv ces cap that it is even more difficult to find the funding necessary for the human service agencies. Staff noted that there was an informational item in the packet that discussed Tenant Based Rent Assistance (TBRA), since the Commission had indicated an interest in this topic during the allocations process. Eastham said that he thought the analysis was wrong and that the opposite conclusion should be made. Eastham said that he had done his own analysis and it clearly showed that TBRA was not as cost effective as the production of housing units. He said that three things affect the cost of housing; 1.) Commercial lending rates, 2 ) Return on investment (profit), and 3.) Supply and demand within the local market. Eastham said that public participation can affect numbers one and two and because of these factors, buying units on the open market is more costly than building. 3 Nasby stated that the memo shows figures for TBKA and the production of rental housing units and is based upon projected expenses, but does not cite a particular project. Eastham agreed, and added that his analysis was also independent of any particular project. Eastham said that his analysis shows that the production of housing units is ultimately cheaper than TBRA and if an inflation factor were added to the cost of rental housing the gap would be even greater. Ivrtlkman said that this may be true if'the term of the affordability is 30-40 years and that realistically the term of affordability is more like 20 years. In addition, the units developed by nonprofits or for-profits for affordable housing often include Section 8 rent assistance and this was not added to the numbers in the staff memo. Eastham said that the rents are structured so the private financing can be paid off Milkman said that in the example he is using, all of the funding has to come from public sources to minimize the affects of commercial interest rates and profit (as mentioned at the beginning of this discussion). Eastham added, that in GICHF's case, when the debt is paid off in 20 years the rents will go down to levels that are affordable without rent assistance Eastham said that, in his opinion, the term of affordability for projects funded by the City (with CDBG and\or HOME) should be 30-40 years and this is the key. Milkman said she does not think this is realistic for for-profit developers. Schinuch said that in her experience as a social worker, it is very hard to have a family in your office who need housing today and not have anything for them. She said this is why she supports using some funds for TBRA, since it can immediately address the family's housing needs now, not having to walt 20 years. Eastham said that HOME funds are the only funding source specifically designed for housing production whereas rent assistance can come from Section 8 and because of this he feels the priority for HOME funds should be housing production. Eastham added that TBRA should only be funded with HOME funds if some other activity is canceled and there is a danger of losing the money and the TBRA funds could be committed within 30 days. Nasby pointed out that to commit the TBRA funds the recipients must have found housing and have a lease, which will generally take more than 30 days. Eastham agreed and said the time period could be 60-90 days then. Murray said that this was an issue she did not fully understand and thought the Commission may want to continue the discussion another time, or have further research done on the topic. Several other Conmission members agreed. Schmuch said that if the $200,000 in FY96 funds were to come back to the Commission for reallocation she would like to see TBRA get funded. Murray noted that the Commission generally agreed with this at the allocation meeting. Murray said that to insure that the $200,000 in CDBG and HOME funds, should it come back, be allocated in the manner the Commission intended a motion could be made. MOTION: Schmuch moved that, if the $200,000 should come back for reallocation, $150,000 be allocated to TBRA and $50,000 to the GICHF acquisition and rehab project. Ruxton seconded. Motion passed 4-0-1 (Eastham abstaining). 4 DISCUSSION QF JOINT STATEMENT TO COUNCIL REGARDING AFFORDABLE HOUSING' POLICY: A joint statement from the Commission and the Planning and Zoning Commission had been written by staff~er the joint meeting of the two Commissions, for submission to the City Council. Staff asked the Commission to review the statement and recommend approval. lVrdkman said that the Planning and Zoning Commission would be reviewing the statement next week and if there were no changes it would be forwarded to' Council. The Commission approved the statement as written. COMMUNITY DE~[ELOPMENT CELEBRATION LIPDATE: lvfilkman said that preparations for the Community Development Celebration were proceeding and that everything looked like a go for the Pheasant Ridge Center. Schmuch said that she had been in contact with Brian Loftrig of the Neighborhood Centers and they were doing a great job getting things arranged. Milkman stated that Congressman Leach is scheduled to visit and that she hopes everyone is planning to attend OLD BUSINESS ~dlanan passed out a memo from Anne Burnside, first City Attorney, regarding the previous Conflict of Interest opinion the City Attorney's Office had issues. This, May 26, 1996, memo addressed Eastham's concern over a statement within the original legal opinion. Murray said she was pleased the matter could be resolved and asked Eastham if it was okay with him. Eastham said that it appeared to address his concern. Eastham asked staff if the Comnfission had received any reports from the Iowa City Housing Authority (ICHA). Nasby said that the Commission had requested quarterly statistics and he would call the ICHA and was sure there would be a report for the next months meeting. ADJOURNMENT: MOTION: Eastham moved to adjourn at 8:01 p.m. Ruxton seconded. The motion carried on a vote of 5o0. MINUTES PARKS AND RECREATION COMMISSION APRIL 10, 1996 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: GUESTS: Ken Fearing, Judith Klink, Deb Liddell, Bruce Maurer, Matt Pacha, Rex Pruess, Allen Stroh, Ross Wilburn Jana Egeland Marcia Klingaman, Terry Trueblood, Mike Moran, Bob Howell, Marilyn Kriz Pam Ehrhardt, Jane Klitzka, Denise Watkins FORMAL ACTION T;~KEN: Moved by Maurer, seconded by Klink, as amended. Unanimous. to approve the March 6j 1996 minutes Moved by Pruess. seconded by Stroh. to support the staff recommendation that fees in lieu of land dedication be accepted for the Henry F. Byrd Addition. Unanimous. PIN GP~ PROGRAM: Marcia Klingaman stated the Neighborhood Council is presently reviewing grant applications from neighborhood associations for funding through the PIN Grant Program. Five of the thirteen applications received involve various park improvements. Klingaman stated the total amount requested in the 13 applications is approximately $33,000, with only $25,000 being available for allocation. She stated the Neighborhood Council would like the commission to express any concerns they may have or if they feel the park projects are a reasonable use of PIN funding. Neighborhood representatives briefly reviewed their applications. Jane Klitzka stated the Grantwood neighborhood is requesting $5,000 for play equipment for Fairmeadows Park. The neighborhood's goal is to provide handicapped accessible play equipment for youth 2-12 years old. Wilburn was pleased with the plastic play equipme~t~ and the group's work in targeting the need of the neighborhood. Pam Ehrhardt indicated the Longfellow Neighborhood Association has submitted three applications for PIN funding; two for the Ralston Creek Trail and one for purchasing additional trees. With respect to the Ralston Creek Trail, the plan is to construct an informational kiosk and four benches to be located along the trail, and to plant a variety of trees, shrubs and perennials throughout the area. The application to purchase additional trees to replace trees for future generations throughout the neighborhood. Maurer asked if the trees would be planted in the parking, with Erhardt stating in the parking and possibly on private property. She noted there are a number of absentee landlords who do not have an interest in planting trees on their property, with this project providing them with a tree which otherwise may not be planted. Klink questioned the width of the trail, with Erhardt stating approximately five feet. Pruess stated he would like to see an eight foot wide trail, with Erhardt stating this was not possible due to the size, slope and grade of the area. Wilburn stated the Ralston Creek trail project was a creative plan in using young people to construct the kiosk and benches, noting the benefits derivedby both the neighborhood and youth. Maurer indicated concern about trees planted on private property and the city having no control over them, with the possibility of a future landowner cutting the tree down. Stroh felt it was a good use of money, giving the neighborhood an opportunity to do something as far as an improvement which it would not get any other way. Denise Watkins stated the Friendship Neighborhood Association would like to turn Scott Park into more of a recreational area, and are asking for PIN funding to purchase and install adult fitness equipment. Liddell noted adult fitness courses are usually connected with a trail, asking if there were any short term plans for this. Watkins stated there were no plans, with the equipment consisting of five pieces to be installed to form a circle. Klingaman stated she would submit the commission's co~ents to the Neighborhood Council, and keep the commission updated on the rankings and funding appropriated. On behalf of the commission, Liddell expressed appreciation to the neighborhoods and to Marcia Klingaman on their work and efforts in improving Iowa City parks. BYRD ADDITION: Truebloo~ stated the Planning and Zoning Commission would like to receive input from the commission with respect to the Henry F. Byrd Addition, an area approximately 1.8 acres in size. Trueblood noted this brings up an issue as to areas which are developed a small section at a time, and the requirement for open space or fees based on the area that is being developed at the time. He stated the whole subdivision concept can be looked at to help determine what areas would be best suited for open space, but that the developer can continue to change the plans with each request. Trueblood noted he will request that this issue be discussed at a future joint staff meeting° Trueblood indicated this particular parcel is the only one presently owned in this area by Southgate Development, but they are trying to Durchase adjacent land from Ruppert. He stated at this time it appears it would be best to accept fees in lieu of land since the parcel is less than one-tenth of an acre. Klink stated the developer has provided a public access easement, with Trueblood noting it was provided at the request of the Planning staff. Pruess asked if the easement would be developed in any way, noting residents adjacent to easements sometime plant on them and it is difficult to get anything in after the fact. Trueblood stated he would express this concern to Planning staff. Stroh noted the easement will influence the value of the property to the south, because it will provide a safe route to the area school. Moved by Pruess, seconded by Stroh, to support the staff recommendation that fees in lieu of land dedication be accepted for the Henry F. Byrd Addition. Unanimous. Klink reiterated the need to express the commission's concern about large parcels being developed a small area at a time, creating problems in carrying out the intent of the neighborhood open space plan. NOS OBJEC~I~q~S/S~RATEGIES: Liddell reported the Neighborhood Open Space Action Plan Committee has completed prioritizing the objectives under each neighborhood district, with the next step being to meet with the neighborhoods to obtain their input. Trueblood provided a copy of the Objectives and Strategies by Neighborhood Open Space Districts for commission members to review. He stated the commissioners will be involved in taking this document to the neighborhoods to obtain their input. Various methods to inform the neighborhood districts of the meetings were discussed; ioe., neighborhood association, media, schools, City News (bi monthly newsletter sent out with utility bills), Neighborhood Watch group. Liddell stated teams will be formed, with each team consisting of at least one committee member and one commission member. She stated a tentative schedule will be developed by staff to be discussed at next month's commission meeting. i~NUAL P~K TOUR: The commission discussed possible dates for the annual tour of park facilities, with the date being set for June 19th, beginning at 4 p.m. with a short meeting and departing thereafter for the tour. MPAC EXPANSION: Trueblood referred to the letter in the packet from the Iowa City School District which indicated they are interested in taking part in the planning process of the possible addition of gymnasium space at the Mercer Park Aquatic Center, but avoided a financial commitment. Trueblood stated the foundation committee should schedule a meeting to determine a package to take to the City Council for their approval, noting the need to determine if there is sufficient community support. Pacha questioned whether a package should be developed since the group is not certain the project can be funded. Pruess asked if using Parkland Acquisition funds could prevent acquisition of open space if a desirable area becomes available. Trueblood noted it ~s possible, in that it would amount to committing approximately one-half of the fund on a payback basis. Pruess and Klink expressed concern using Parkland Acquisition funds for something other than actual parkland acquisition. Trueblood stated it would amount to borrowing from the fund to construct the commission's #1 priority within the department. Stroh felt the group should not be afraid of pursuing a bond referendum. Trueblood stated the bond referendum for the soccer complex had a very- large support group, but only received a 17% favorable vote. The foundation committee will meet and report back to the commission at its next meeting. COMMISSION TIN_E: Pacha asked when the city would be planting the islands on South Dubuque Street, south of Burlington Street. He stated gravel is piled on one island and the other two islands are very unattractive. Trueblood stated 3 he would determine if these are the city's responsibility, and if so, planting/maintenance of plantings generally begins mid-April to mid-May. Wilburn complimented Bill Blanchard and his staff for using United Action for Youth as a community resource, in reaching out to youth to help with staff training. Prusss noted he attended an Iowa River Scenic Trail meeting, with the group planning on preparing a trails/park map, a $15,000-$20,000 project. He also noted the tunnel under the railroad next to the University of Iowa art building which has been completed and looks very nice. Liddell extended congratulations to Terry Robinson for being selected by the Iowa Urban and Community Forestry Council as the 1995 Outstanding Professional of the Year for Urban Forestry in Iowa. Trueblood stated he attended the awards luncheon, where the City of Iowa City was also awarded the Tree City USA Award for the 16th year. Trueblood also reported Joyce Carroll was recognized for her efforts and commitment to children by being selected to receive a "Friends of Young Children Award." DIi~ECTOR'S REPORT: Trueblood reported on the following: WHISPERING MEADOWS WETLANDS. A call was received from an individual who was upset with the mowing of the wetlands, asking if provisions had been made for the wildlife. Trueblood noted the mowing was done in preparation for the upcoming tree/shrub planting and subsequent planting of wetland vegetation. The city has contracted with a Wisconsin firmto complete this work who recommended the area be "controlled burn", but due to the fire burning ban this could not be completed. The only alternative was to mow as much as could be mowed in order to establish plantings that are desirable. OAKLAND CEMETERY. A call was received from an concern about running out of space at the cemetery, city to expand the cemetery into Hickory Hill Park. issue needs to be resolved. individual expressing and his desire for the Trueblood noted this RALSTON CREEK TRAIL. Progress is being made on land acquisitions to establish this trail, in particular, in the area of First Avenue. Staff will pursue hiring a firmto develop a concept plan for the entire trail. Moved by Maurer, seconded by Wilburn, to adjourn. Unanimous. The meeting adjourned at 6:35 p.m. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION TUESDAY, APRIL 16, 1996 - 6:00 P.M. CIVIC CENTER, LOBBY CONFERENCE ROOM MEMBERS PRESENT: Ann Donovan, Charlie Eastham, Linda Murray, David Purdy, Christina Randall, Gretchen Schmuch, Elizabeth Swenson MEMBERS ABSENT: Jim Harris, Tim Ruxton STAFF PRESENT: Pam Barnes, Bob Hagarty, Steve Long, Stove Nasby, Sandi Schutt OTHERS PRESENT: Brian Loring RECOIVIMENDATIONS TO THE CITY COUNCIL The $75,000 in funding for the Tenant Based Rent Assistance program should come from the Housing Rehabilitation program (reducing their allocation from $457,000 to $407,000) and from the Greater Iowa City Housing Fellowship's Acquisition and Rehab proposal {reducing their allocation from $196,490 to $171,490), CALL TO ORDER: Chairperson Murray called the meeting to order at 6:05 p.m. DISCUSSION AND APPROVAL OF THE MINUTES FROM MARCH 13, 1996: Murray said that on page three, in the second paragraph under LIFE Skills, noted that it should read "Murray asked if the program ..." and not "Murray felt the program ...". Randall said that on page eight, next to the last paragraph, the minutes should say "Randall asked whether ..." and not "Swenson asked whether ...". IVIOTION: Donovan moved to approve the minutes from the March 13, 1996, meeting of the Commission, as amended at tonight's meeting. Randall seconded. Motion passed by a vote of 7-0. INTRODUCTION OF NEW MEMBER Murray introduced David Purdy as the new Commission member appointed by the City Council on April 9, 1996. She said that he would be completing Falb's term. Purdy thanked the Commission for their welcome. PUBLIC\MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA Purdy said that because he had not been present at the February and March allocations meetings that he would be abstaining from the discussion on the Commission's FY97 CDBG and HOME funding recommendation. Purdy also said that he works for Elderly Services Agency (an agency receiving CDBG funding} and wanted to avoid any conflict of interest issues. Eastham stated that, in his opinion, the Council is not concerned about persons with potential conflicts of interest serving on a Commission like HCDC because they appointed someone who would have the potential for a conflict. Eastham said that this leads him to think that it is the legal staff who is most concerned about the conflict of interest questions and not the Housing & Community Development Commission April 16, 1996 Page 2 Council. He also said that the Council members may have these same conflicts, however, they are allowed to participate in the discussions on the various proposals. Nasby responded by saying that Council member Kubby had requested that separate resolutions be prepared so she could abstain from the vote regarding the FY97 CDBG allocation to the Free Medical Clinic. Murray asked the Commission if they felt a letter needed to be sent to the City Council office asking about its position on the conflict of interest issue. She said, however, that since the Commission has received an opinion on the conflict of interest issue for this round of funding (which excludes Eastham from funding discussions) the Commission should continue to proceed along those lines. Eastham said that he still feels that it should be up to the individual Commission member if he\she has a conflict of. interest. Murray said that the members of the Commission can make up their own mind, but as Chair of HCDC she would suggest that Eastham not participate in the discussion. Murray said that she would draft a letter to the Council regarding the conflict of interest issues and bring it to the Commission for their review. REVIEW OF FY97 CDBG AND HOME FUNDING RECOMMENDATIONS Murray referred the Commission to the memo from staff that had been included in the packet. This memo explained the Council's discussion regarding the FY97 funding and their request to the Commission to "find" 950,000- $75,000 for the Tenant Based Rent Assistance (TBRA) program. Murray asked the Commission about how much money should be given to TBRA since Council did not set a specific dollar figure. Randall said that she would like to see 975,000. Swenson said in order to start discussion, she would make a motion. MOTION: Swenson moved to reduce the funding for the Neighborhood Centers of Johnson County (NCJC) from $165,324 to $115,324 and reduce the funding for the Greater Iowa City Housing Fellowship - Acquisitinq and Rehab project from $196,490 to $171,490. Seconded by Donovan. Schmuch said that.she thought reducing the funding for NCJC by $50,000 was too much. Several other members agreed. Murray noted that there was not support for this motion and asked for a vote. The motion failed 0-5-2 (Eastham and Purdy abstaining). Murray asked if the funding could come from the Homeownership program. Randall asked staff what amount of funding had been used in previous years and what was the demand for the funds. Nasby said that approximately $19,000 (including carryover from the previous year) had been available in FY93 or FY94 for this program and that $45,000 had been requested, however, the Council reduced it to 915,000 so $30,000 could be allocated to the renovation of the "old" Press-Citizen Building. Nasby added that the demand for the program was steady and all the funding was spent. He also said that potential users of this program had already been in contact with him regarding the availability of these funds, most notably the Iowa City Housing Authority and GICHF. Several members said the funding for TBRA could come from several different projects so the impact on any one project would be lessened. Housing & Community Development Commission April 16, 1996 Page 3 ,~10TION: Schmuch moved that TBRA receive $50,000 in funding, $25,000 be taken from the GICHF - Acquisition and Rehab proposal and $25,000 from the Housing Rehab program. Donovan seconded. The motion failed by a vote of 0-5-2 (Eastham and Purdv abstainincl). MOTION: Randall moved that $25,000 be taken from the GICHF - Acquisition and Rehab proposal and $50,000 from the Housing Rehab program. Schmuch seconded. Swenson said that she thought this was too big a hit to the Housing Rehab program. She asked staff what the CommissioNs rankings were for the applications. Nasby said that the rankings ware as follows: Housing Rehabilitation //6 Homeownership Assistance #8 Neighborhood Centers of Johnson Co. #9 GICHF- Acquisition and Rehab //10 Swenson said that it was not rational to take the most money away from the highest ranked project being considered for cuts. Randall and Schmuch said that at this point it was more about what project(s) the Commission members liked the best. Swenson said looking only at the amount of funding requested is not the best way to view a project and looking at projects for what they do with the funding is more important. Murray asked Barnes what a $50,000 reduction in the Housing Rehabilitation budget will do to the program. Barnes said that it would mean serving fewer low income households who are already on the waiting list. Barnes pointed out that there are between 39 and §5 households on the waiting list at any given time. Besides saving the housing stock; Barnes said the program creates jobs for local trades persons and helps local suppliers. In addition to those benefits, Barnes stated that most of the money comes back to the City for future use. Swenson restated that she thought a $50,000 reduction was too much. Murray agreed. Murray asked for a vote. The motion passed 3-2-2 (Nlurra¥ and Swenson against and Eastham and Purdv abstaininel). Eastham said that now that the discussion was over he wanted to point out that not all sources of funding had been considered. He noted that the Council could use general fund monies for TBRA and that this could be part of the City's HOME match. Eastham added that he still did not think HOME funds should be used for TBRA, however, if they were used that it should only be in instances where HOME funding has not been used by another project and the deadline for using or losing the HOME funds is immediate. He added that the Iowa City Housing Authority could commit the funds within a short time frame of 30 days. Nasby said that the time needed for commitment was longer than that because the commitment for TBRA funds meant that the recipients must have located housing (which in most cases takes more than 30 days) and entered into a lease. Eastham acknowledged the comment and said the time period can still be swift and may be 90 days. Eastham suggested that the Commission add this on to the recommendation. Murray asked for clanfication. Eastham referred to the ability of the Council to use general fund monies for the TBRA program. Murray asked the Commission for a consensus of whether they wanted this added. Housing & Community Development Commission April 16, 1996 Page 4 OLD BUSINESS Murray said that the Community Development Celebration was a success and everyone seemed to enjoy themselves. She also thanked staff and the other Commission members for their efforts. Randall asked if a continued discussion of TBRA, as a use of HOME funding, could be studied further. She added that the Commission has several items they wanted to look into and asked staff if a list exists, Nasby stated that he has some of them written down in his meeting notes, Milkman has some, and the Commission recommended three areas for the Critical Issues Planning funds which were set-aside in the FY97 allocation recommendations. He added that the Commission had requested information on the United Way allocation process. Eastham noted that, specifically, they wanted information on how the 9105,000 in CDBG funding to the Aid to Agencies budget was allocated. NEW BUSINESS There was none. ADJOURNMENT NIOTION: Donovan moved to adjourn. Randall seconded. The motion passed 7-0 at 7:10 p,m., 4 MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY. APRIL 18. 1996 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS Subject to Approvat [ MEMBERS PRESENT: Ann Bovbjerg, Benjamin Chait, Dick Gibson, Jane Jakobsen. Tom Scott, Lee Supple MEMBERS ABSENT George Starr STAFF PRESENT:' Melody Rockwell, Scott Kugler, Anne Burnside, Jeff Hating RECOMMENDATIONS TO COUNCIL: Recommend approval, by a vote of 6-0, REZ96-0008, a request to rezone a 1.79 acre tract from CC-2, Community Commercial, to OSNCC-2, Sensitive Areas Overlay/ Community Commercial, and for approval of a preliminary Sensitive Areas Development Plan for property located at the intersection of Sturgis Comer Ddve and Highway 6, subject to an approved reduction in the parking requirements either through the minor modification process, or through Board of Adjustment action. Recommend by a vote of 6-0, that the City Council forward a letter to the Johnson County Board of Supervisors stating that CZ9618, the requested rezoning of 20.03 acres located south of the Iowa City Airport and west of S. Riverside Ddve from RMH to M1 is inconsistent with the Fdnge Area 7 policy and incompatible with the manufactured housing park development proposed for the west portion of the site, and the City Council therefore recommends that the M1 rezoning be denied, but feels a planned commercial zone would be an acceptable zoning designation for this area. Recommend by a vote of 5-0-1, with Chait abstaining due to absence, to adopt and forward to the City Council the statement on Affordable Housing Policy from the Planning and Zoning Commission and the Housing and Community Development Commission, as stated in the memorandum dated March 25, 1996. CALL TO ORDER: Vice-Chairperson Bovbjerg called the meeting to order at 7:39 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING/DEVELOPMENT ITEM: REZ96-0009/SUB96-0007 Public discussion of an application submitted by Southgate Development Company, Inc. to rezone a 1.8 acre tract from RS-8. Medium Density Single-Family Residential, to OSA-8, Sensitive Areas Overlay, and approval of a preliminary plat for the resubdivision of Lots 3 and 4 of the Henry F Bird Addition, a Planning & Zoning Commission April 18, 1996 Page 2 seven lot residential subdivision located on the south side of Benton Street and west of Miller Avenue. (45-day limitation pedod: Apdl 29, 1996) Kugler said a letter had been received today from Southgate Development Company, Inc., asking that this item be deferred indefinitely. Kugler noted that Southgate representatives had met with surrounding property owners the previous night. The applicant agreed at that meeting to hold another meeting with the neighborhood in order to allow more time to get notification of the meeting sent out. The next meeting with the neighborhood has been tentatively scheduled for May 1, 1996, at 7:00 p.m. in the Chamber Conference Room at the Cornmarne Center. Public discussion: There was none. Public discussion closed. Burnside said because this development item involves the Sensitive Areas Ordinance, a provision of the OPDH Ordinance also comes into play. This provision requires a meeting of the applicant with surrounding property owners within 600 feet of the subject property, prior to submittal of the preliminary plan. Because that meeting had not occurred prior to submittal of the plan, the City Attorney felt this item should be deferred until the applicant submits documentation that such a meeting has been held. MOTION: Gibson moved to defer REZ98-0009/SUB95-0007 time indefinite. Jakobsen seconded, Jakobsen thanked the developer for his agreement to defer this item until the meeting with the neighbors had occurred. The motion carried on a vote of 6-0. REZONING ITEMS: REZ96-0006. Public discussion of an application submitted by the Wisdom Development Group, inc. to rezone a 2.32 acre tract located northeast of Sunset Street on the south side of Highway 1 from I-1, Industrial, to C1-1, Intensive Commemial. (45- day limitation period: April 18, 1996) Kugler said this property lies to the north of the Menard's store, along Highway 1 West. Pdor to 1989, all of the property in this area along Highway 1 was zoned I-1, Industrial. In 1989 the City amended the Comprehensive Plan and changed the zoning on the WestPort Plaza site to CC-2, and ~n 1993 the property to the south, where Menards' is now located, was annexed and zoned C1~1. The industrial-zoned property inbetween these sites is a remnant from those rezoning activities. Most of this I-1 zoned property resides within the runway protection area, although the pamel currently under consideration for rezoning is not located within the runway protection area. Planning & Zoning Commission Apdl 18,1996 Page 3 Kugler said staff feels that given the surrounding zoning, and the fact that Highway 1 is an entryway into the community, commercial zoning is more appropriate for this parcel than industrial zoning. Although the parcel is not within the airport runway protection area, the Federal Aviation Administration will require an airspace study on the property before development may occur. Kugler said due to Ihe fact that the property is located adjacent to one of the entryways to the City, staff feels that the rezoning should be approved subject to conditions similar to those imposed upon the Menards' property, concerning control of the development's layout and design, signs, vehicular access, outdoor storage and landscaping. Kugler noted that at Monday's informal meeting of the Commission, staff had indicated that this Conditional Zoni.ng Agreement will be drafted by the next meeting of the Commission on May 2, 1996. Kugler said staff recommends that the request to rezone 2.32 acres located on the southeast side of Highway 1 from I-1 to C1-1 be approved, subject to a Conditional Zoning Agreement addressing control of the developmenrs layout and design, signs, vehicular access, outdoor storage and landscaping. Bovbjerg asked when the Sensitive Areas Site Plan, the wetlands designation, and the Federal Aviation Administration designations would occur. Kugler said these designations would likely occur after the rezoning, but before any building permits would be issued, unless wetlands were determined to exist on the property, at which time a Sensitive Areas Overlay rezoning would be required. Gibson said continuity between the properties along this portion of Highway 1 has been discussed, and asked whether the subject site fits within these conditions. Kugler said yes, that the condition for vehicular access and continuity would require an easement to allow the extension of a frontage road between the Menards' and Walmart sites. Kugler noted that a waiver to defer the 45-day limitation had not yet been received from the applicant, but noted that the applicant was present and might be willing to grant a waiver. Public discussion: Mike Wisdom, president of the Wisdom Development Group, agreed to grant a waiver of the 45-day limitation period until May 2, 1996. Public discussion closed. MOTION: Jakobsen moved to defer REZ96-0006, to the May 2, '1996, meeting of the Planning and Zoning Commission. Supple seconded. The motion carried on a vote of 6-0. Planning & Zoning Commission Apdl 18, 1996 Page 4 REZ96-0008. Public discussion of an application for a rezoning of a 1.79 acre tract from CC-2, Community Commercial, to OSA/CC-2, Sensitive Areas Overlay/Community Commercial, and for approval of a preliminary Sensitive Areas Development Plan for property located at the intersection of Sturgis Corner Drive and Highway 6. (45-day limitation period: April 29, 1996) Rockwell said the Commission had indicated at its Monday night meeting, that although Public Works feels there is enough room between the footprint of the proposed AB Building and the riverbank to accommodate the River Corridor Trail, the Commission wanted more assurance that the land would be made available for the installation of the trail. The Commission had suggested that a note be placed on the plan and a condition on the rezoning, guaranteeing that a trail easement would be provided, when needed. Rockwell said staff had met with the property owner, and although Southgate Develqpment Company will not accept a condition on the rezoning that could be connoted as an exaction for the trail, it is willing to dedicate the fifty-foot wide stdp of land, which is Auditor's Pamel #95083, located immediately adjacent to the river. Rockwell noted that Southgate Development is also willing to place a note on the Sensitive Areas Development Plan, as follows: "The Developer will, upon written request from the City of Iowa City (City), grant to the City an easement for a Pedestrian/Bikeway Trail over and across Auditor's Parcel #95084 in the area between Auditor's Parcel #95083 and the proposed building location as shown hereon, provided that the easement requested by the City shall not interfere with the rear exits from the proposed building or the existing parking and other facilities located north of the proposed building." Rockwell noted that the Commission had received a revised site plan that delineates the two parcels, and contains a note that indicates an easement for the trail will be provided upon written request from the City. Rockwell said Jim Anderson, the applicant, was present atthe meeting with the property owner and had openly agreed to grant an easement for the trail, as long as enough clearance for the required exits, located on the east side of the building, is provided. Rockwell said it is staffs view that the proposed note on the Sensitive Areas Development Plan should provide sufficient assurance for the trail easement. Rockwell noted the Grading Plan had been approved today by the Public Works Department. Rockwell said the only remaining condition to be placed on the rezoning is the approved reduction in parking. [n doing some calculations for parking, it was discovered that there were actually more countable spaces on the property than had been previously thought, with a shortfall of only 5 spaces. Rockwell said this 8% reduction can be handled administratively through the minor modification process, instead of requiring review by the Board of Adjustment. Rockwell said should the parking adjustment not be allowed through the minor modification process, the Board of Adjustment may need to review the request. Planning & Zoning Commission April 18, 1996 Page 5 Rockwell said staff recommends that REZ96-0008, a request to razone a 1.79 acre tract from CC-2, Community Commercial, to OSNCC-2. Sensitive Areas Overlay/Community Commercial, and a Sensitive Areas Development Plan for the AB Building located at Sturgis Comer Ddve be approved, subject to an approved reduction in the parking requirements either through the minor modification process, or through Board of Adjustment action. Gibson asked whether the Commission would review the site plan with the trail shown on it pdor to the granting of a building permit. Rockwell said the bui!ding permit will likely be issued pdor to submittal of the final design for the trail. Rockwell reiterated that staff has been assured by Public Works that sufficient room will be available for the trail, and would create no conflict with the rear exits. Public discussion: Therewas none. Public discussion closed. MOTION: Jakobsen moved to approve REZ96-0008, subject to an approved reduction in the parking requirements either through the minor modification process, or through Board of Adjustment action, Gibson seconded. Gibson said he appreciates the discussion that has occurred between all the parties involved. Gibson said it shows what can be accomplished when an objective is in mind. Scott reminded the Commission that trails are one of the permitted uses within protected slopes, and although a little more work had to be done to satisfy all parties, sufficient room is available to construct the trail and to build the AB Building. The motion carried on a vote of 6-0. REZ96o0010. Public discussion of a request submitted by Staples, Inc., on behalf of property owner RandalIs International, Inc., to amend the Conditional Zoning Agreement for WestPort Plaza to el=,minate the requirement for a "cohesive, integrated development," and to remove the requirement for the facades of the buildings to provide "horizontal continuity," for property located in the CC-2, Community Commercial, zone at 855 Highway 1 West. (45-day limitation pedod: May 13, 1996) Kugler said the Conditional Zoning Agreement (CZA) for WestPort Plaza, which was negotiated in 1989, contains references to the site being developed as a cohesive, integrated development, in substantial conformance with a conceptual site plan filed with the City at that time. The CZA also contains a requirement for the facades of the buildings to provide "horizontal continuity," and refers to a drawing presented to the Planning and Zoning Commission at that time illustrating this concept. The site plan and drawing indicate that the development was planned to be an L-shaped configuration with a sidewalk fronting on the line of shops connecting the two anchor Planning & Zoning Commission April 18, 1996 Page 6 stores on either end, stores now occupied by Walmart and Cub Foods. The applicant, Staples, Inc., is requesting that the CZA be amended to delete the reference to a cohesive, integrated development, and, to remove the requirement for horizontal continuity, in order to develop the remaining property in a manner substantially different from the original concept plan and the conditions of the rezoning. Kugler said at the time of the WestPort Plaza rezoning, the shopping center was presented by the applicant to the Planning and Zoning Commission and City Council as an integrated shopping center. At that time, one concern the City had was that the development would not consist of individual, unrelated buildings, but that the buildings relate to each other and function as a cohesive development. The developer, the Joseph Company, expressed its intent to follow those ideas by submitting a concept plan and drawing illustrating an integrated development and agreeing to a CZA that contained language requiring the property to develop in that manner. ' Kugler said the concept plan submitted with the current application illustrates a 24,000 square foot building attached to the southwest end of the existing Cub Foods store. The parking requirement specified in a covenant between pdvate parties would preclude the connection of the two anchor stores, as had been originally planned. Kugler said staff recommends that the CZA be upheld, and the City continue to require a cohesive, integrated development. The proposed plan would make pedestrian cimulation within the development difficuJt, and would result in a development similar to what the City was trying to discourage in 1989- individual, unrelated buildings surrounded by large parking lots. Kugler reminded the Commission that this is the second request to amend the terms of the CZA for WestPort Plaza. An application was filed in January of 1995 to amend the sign restrictions agreed to in the CZA. That application was denied by both the Planning and Zoning Commission and City Council. At that time, staff indicated a concern about approving piecemeal amendments counter to the original intent of the CZA. If each new tenant is permiffed to modify the terms and conditions of the agreement to suit their own needs, the effectiveness of the CZA to require a development consistent with that promised at the time of the rezonings will be undermined. Kugler said, ~n a broader sense, staff is concerned about the precedent that would be set by amending major features of the CZA in this situation, which may lead to similar requests for other property in the city regulated by similar agreements. Unless there is a compelling reason to amend the CZA, such as a change in City policy, staff believes they should be adhered to as closely as possible. Kugler said in this particular case there does not appear to be a compelling reason to amend the specifics of the WestPort Plaza CZA. The CZA as it stands appears to allow the property owner to develop the property in conformance with the odginal plans for the development, while still meeting all City regulations and standards. Planning & Zoning Commission Apdl 18,1996 Page 7 Kugler said the problem appears to have been created by a restrictive covenant developed by Walmart when it owned the entire site. This covenant requires that businesses within WestPort Plaza provide more parking than the City requires. This appears to have created a situation where the shopping center cannot be developed as originally proposed. In addition, it appears that little attempt has been made to design the building such that it more closely conforms to the odgina] concept plan. It appears that a stock building plan is being proposed for the site which does not relate to the original design proposed for the development. Kugler said staff recommends that the City not compromise on the CZA in order to solve a problem created by an agreement between the developer and Walmart. Amending the CZA would preclude West Port Plaza from ever developing as originally proposed. Kugler said staff recommends that REZ96-0010, a request to amend the WestPort Plaza Conditional Zoning Agreement to eliminate the requirements for a cohesive, integrated development, and for horizontal continuity in building facades, be denied. Gibson asked whether the development would be allowed to proceed, absent the agreement imposed upon the developer by Walmart. Kugler said the odginal concept plan had shown some parking behind the building, and some of this parking may still be required depending on the uses of future businesses, but the site does appear to meet the City parking requirements. Chait asked whether Walmart has any intent to relocate its lawn and garden section currently located out the east exterior of the building. Kugler said Walmart even has an option to expand this area further to the east, should it choose. Gibson noted the reality is that little can be done to guarantee the odginal intent of the CZA, and the current proposal would further preclude the CZA. On the other hand, Gibson noted that the Commission has the option to possibly preserve the intent of the CZA should the request be denied. Bovbjerg asked how much smaller the proposed store would need to be without the outlot parking proposed in the triangle shaped area. Kugler said he will do further analysis of the parking requirements for the next meeting. Public discussion: Rick A. Berndt, of Shive-Hattery, said Staples, Inc. was hoping amendment of the CZA would not be necessary. Bemdt said it was their opinion, in reading the CZA, that the language concerning a "cohesive, integrated development" and "horizontal continuity" is rather vague, and explicitly says nothing about all of the stores being connected. Berndt said he can understand the cladty of the sign agreement. If only two signs are allowed, that means two signs, and obviously a variance would be required should three signs be desired. Berndt said the differences between the conceptual site plan and the current proposal is really no more than the variances that have already occurred on the s~te. Bemdt said he does not feel staff displayed the conceptual site plan that was actually a part of the WestPort Plaza CZA. Bemdt noted that the originally proposed Planning & Zoning Commission Apdl 18. 1996 Page 8 Walmart store consisted of 81,000 square feet, yet was allowed to construct a 114,000 square foot building, which includes an increase in parking, a significant variance from the CZA. Bemdt said the odginal site plan had also shown retail stores located in front of the Walmart store, yet all that is there is parking. Bemdt feels these contribute to making the current layout considerably different from the odginal conceptual site plan. Bemdt pointed out that there is a good deal of similarity between the original site plan for anchor stores two and three, and the existing Cub Foods store and the proposed Staples store. Berndt said there is language in the odginal CZA, on page 4, item 6, which says "the parties have also agreed that nothing in this agreement shall be construed to require Joseph Company to conform to the conceptual site plan in every detail, since the plan is intended to be conceptual in nature, due in part to the fact that only one of the anchors is currently identified. Dimensional changes are therefore anticipated." Bemdt said that anchor store was Walmart and that Walmart has clearly deviated from the conceptual site plan. In regard to honzontal continuity, Bemdt displayed and described the intent for the proposed Staples store. Bemdt noted that although Staples stores are constructed with concrete blocks, plans for this particular site are to utilize a precast concrete that will match the exterior of the adjoining Cub Foods store. Bemdt felt the design, materials, and appearance cannot match the horizontal continuity and appearance of the adjoining store much more than has been offered. Robert Lambert, Midwest Manager of Engineering and Construction for Staples Stores, Inc., wished to let the Commission know that Staples is committed to the State of Iowa and Iowa City, as another of its stores has already been constructed within the state. Bill Meardon, asked for a written, definitive statement from the City and staff describing exactly what the City is saying. Meardon said the City is saying that the proposed development is not within the spidt of the agreement, but as the language is vague, he is not exactly sure what is being asked of the applicants. Public discussion closed, MOTION; Supple moved to defer REZ96-00'10 to the May 2, 1996, meeting of the Planning and Zoning Commission, Chait seconded. Gibson said the sanctity of the Conditional Zoning Agreement may be compromised by this proposal. Gibson felt that it can be demonstrated economically that the owner of the property has benefited from the sale of the property and the agreement that had been entered into with the Walmart Corporation. Gibson said this agreement has made it very difficult to comply with the conditions imposed in the CZA. Gibson said this bothers him very much. and that this matter needs to be sorted out between Staples and the property owner, rather than ask the City to waive aspects of the previously entered into agreement. Planning & Zoning Commission Apdl 18. 1996 Page 9 Scott asked staff to go back and review the agreement. Joseph Company was the original proposed developer and Walmart acquired the property from Joseph Company. Walmart is now the developer, as opposed to Joseph Company. When Walmart acquired the property, an administrative decision was made at the staff level to allow Walmart to build a free-standing store on this parcel. Scott said he had expressed his reservations about the decision at that time. He said if staff had gone back through the Planning and Zoning Commission and Council, the City either would have been party to or would have known about the additional parking requirements Walmart was going to impose upon future tenants. Scott said he agrees that the Walmart building was significantly different than what the CZA had depicted, but said retail uses on the north side of the Walmart building, stores connecting anchor one and two, as well as anchor three and the two outlots, were discussed. Scott said he would agree that the language provides the flexibility for Staples to argue that the intent of the CZA was altered when Walmart was built. The intent was that a plan was to be set in motion for the anchor store to be built first, the second anchor to be built second (Scott added he found it irateresting that Cub Foods was the second anchor, because they were the identified as anchor two in discussions with the Joseph Company), and there would be small retail shops connecting anchors one and two. Walmart, however, was allowed to build in excess of the square footage discussed in the CZA. Scott said it appears the only difference between what Walmart was able to accomplish and what Staples is requesting is on page four, item 6, sentence two of the CZA: "Parties further agree that any modifications departing from this Conceptual Site Plan must and shall be subject to staff review and approval." Scott said Walmart got staff review and approval, and Staples didn't; that is the only difference he sees between the issues. Supple said she would like to see the Staples store constructed here, but would also like to see the stores connected. For example, Walmart could extend its building to the south, and Staples could be reconfigured to make an L-shape around the comer and connect the two buildings. She granted this would only make three stores and not a sedes of separate stores, but the stores would be connected. Jakobsen said this would eliminate the access street. Supple agreed, but noted the odginal Conceptual Site Plan did not provide this street. Gibson referred to the instance of the Red Lobster, which felt it could not build without its own free-standing sign. Gibson said the sign was not allowed, yet the store appears to be very successful. Gibson said he feels the Staples store can be built, possibly in a new configuration, without the City completely abdicating its dghts under the CZA. Scott said he did not agree with this. He sa~d item five of the CZA, parts A-G, are specific and even ~nclude language such as "shall be done" or "agrees to no more than," but staff ~s hanging their hat on "will be developed as a cohesive, integrated development" and "the final design of the development site shall provide facades in the retail center that are compatible and provide horizontal continuity." Scott noted paragraph six talks continually about the possibility of changes to the Conceptual Site Plan, which is different than what is presented on page three, item five, parts A-G that contains specific conditions upon the developer as part of the CZA, where no interpretation is necessary. Scott felt the CZA provides flexibility as to where anchor store three resides in relation to anchor two. He said if this is not the case, why was Planning & Zoning Commission April 18. 1996 Page 10 a building permit issued for Cub Foods that expressly prohibits anchor three from being constructed on the east side. Gibson agreed with this last point, but said it is poor interpretation on the part of the applicant and architects that the current proposal provides horizontal continuity. He said it is important that these buildings not be separated by parking lots and driveways. If it can be set up such that there is a continuous sidewalk and no ddve through the sidewalk, Gibson saw no problem with the proposed arrangement. Gibson said it makes no difference to him whether the Staples store is on the east or west end of Cub Foods, but it is the parking issue that he feels gets in the way of the spidt of the CZA. Kugler added that the City's regulations would not preclude the location of anchor three as shown. If the City's parking requirements were followed, the additional parking area would not be necessary where it is shown on the plan; this land could be left vacant for future development which would still likely meet the City's parking requirements. Kugler said it is staff's opinion that the CZA requires a connection of the buildings. Scott disagreed with staff's interpretation, and also disagreed that the sanctity of the CZA requires this. Scott said the CZA expressly limits the number of signs, and he agrees with the decision made concerning signs, but said the interpretive nature of the CZA allows for reconfiguration and changes in location, size, etc. Scott said alterations were made, however, when Walmart was granted an administrative decision to build a free-standing store, and this, to him, is a gross violation of the spidt of the CZA. Gibson asked what you do when Walmart is the only one proposing a store at the time. Scott said there were all kinds of discussion, even a public vote, but never once was there to be a free-standing Walmart, without guarantees of additional development to occur that would provide a unified, continuous development. Scott said allowing a free- standing Walmart was a bastardization of the CZA, and this was expressed to staff at the time, yet it was not brought back through the Planning and Zoning Commission or the Council. Gibson asked then if Scott is saying that the CZA was abdicated dght out of the chute and aside from those items expressly prohibited, the rest is open to interpretation. Scott said he would agree with this almost entirely. Gibson said discussion about how this development is to appear is still theoretical. So long as Walmart owns the chunk of land to the south, ths continuity may never exist. He felt if an agreement for a continuous sidewalk around the site can be reached, this is about as close to the terms of the CZA as is likely to happen. Scott agreed and noted that through persistence and continual discussion, people may need to give a little, but he felt all parties can be satisfied ~n the end. The motion carried on a vote of 6-0. CZ9616. Public discussion of an application submitted to Johnson County by Robert and Erma Wolf requesting rezoning of 20.30 acres of a 126.6 acre tract from RMH, Manufactured Housing, to M1, Light Industrial, for property located South of the Colonial Bowling Lanes and the Iowa City Airport, and west of S Riverside Drive. Planning & Zoning Commission April 18. 1996 Page 11 Rockwell said staff recommends that the City Council forward a letter to the Johnson County Board of Supervisors stating that CZ9616, the requested rezoning of 20.03 acres located south of the Iowa City Airport and west of S. Riverside Ddve from RMH to M1 is inconsistent with the Fdnge Area 7 policy and incompatible with the manufactured housing park development proposed for the west portion of the site, and the City Council therefore recommends that the M1 rezoning be denied; but feels a planned commercial zone would be an acceptable zoning designation for this area. Public discussion: Richard S. Rhodes, 2014 Rochester Avenue, said the pond appears to be partially filled in and asked whether there had been a determination by the Corps of Engineers to allow this. Rockwell said the Wolfs were working with the Corps last year. She believed the Corps had made a determination that the pond was not a wetland, and the Wolfs may be allowed to fill in a portion of the pond, because it was a quamj at one time. Public discussion closed, MOTION.: Jakobsen moved to recommend that the City Council forward a letter to the Johnson County Board of Supervisors stating that CZ9616, the requested rezoning of 20.03 acres located south of the Iowa City Airport and west of S. Riverside Drive from RMH to M1 is Inconsistent with the Fringe Area 7 policy and incompatible with the manufactures housing park development proposed for the west portion of the site, and the City Council therefore recommends that the MI rezoning be denied, but feels a planned commercial zone would be an acceptable zoning designation for this area. Scott seconded. Scott said as discussed at the Monday night Commission meeting, it is incomprehensible to have an industrial zone as an entrance to a housing subdivision. Scott felt the manufactured housing park in this particular location is going to be successful and will provide affordable housing for a significant element of the population. Scott said the industrial rezoning would ruin the potential for a perfectly logical RMH zone. Scott feels a commercial zone, however, could provide an amenity to the manufactured housing park and would appear to be in the interest of both the Wolfs and the public. The motion carried on a vote of 6-0, CZ9619. Public discussion of an application submitted to Johnson County by the Fobian-Beeler Partnership, on behalf of the Ruth H. Lord Estate, to rezone approximately 32 acres located on the south side of Amedcan Legion Road, east of its intersection w~th 400th Street, from A1, Agricultural, to RS, Suburban Residential. (45- day limitation pedod: May 13, 1996) Kugler said the applicant has requested a deferral of this item to the May 2, 1996, meeting in order to allow time to redesign their conceptual development pJan. Planning & Zoning Commission Apd118,1996 Page 12 Public discussion: There was none. Public discussion closed. MOTION: Jakobsen moved to defer CZ9619, to the May 2, 1996, meeting of the Planning and Zoning Commission. Gibson seconded. The motion carried on a vote of 6-0. .DEVELOPMENT ITEM: SUB96-0006. Public discussion of an application submitted by Thomas Wegman for preliminary plat approval of Prairie View Estates, Par~ Four, a 22-1ot, 30.86 acre Johnson County residential subdivision located east of Prairie du Chien Road and north of Interstate 80. (45-day limitation period: April 29, 1996) Kugler said the applicant has requested a deferral of this item to the May 2, 1996, meeting in order to address concerns brought up by the Johnson County Department of Health regarding the placement of wells and septic systems on the property. Public discussion: There was none, Public discussion closed. MOTION: Scoff moved to defer SUB95~0005, to the May 2, 1996, meeting of the Planning and Zoning Commission. Supple seconded. The motion carried on a vote of 6-0. AFFORDABLE HOUSING STATEMENT: MOTION: Gibson moved to adopt and forward to the City Council ths s~atsi~ent on Affordable Housing Policy from the Planning and Zoning Commission and Housing and Community Development Commission, as stated in the memorandum dated March 28, 1996. Jakobsen seconded. Supple said it was brought up by a Housing and Community Development Commission member that the language "housing affordable to low and moderate income" is a rr~uch better term than "affordable housing." Supple said she whole-headedly agrees and asked that consideration be given to use these words in future references. The Commission recognized this position. Chait said he would abstain from voting because he had not been present for most of the discussions on this matter. Planning & Zoning Commission April 18, 1996 Page 13 The motion carried on a vote of 5-0-1, with Chait abstainincl. CONSIDERATION OF THE APRIL 4, 1996 PLANNING AND ZONING COMMISSION MINUTES: MOTION: Scoff moved to approve the minutes of the April 4, t996, meeting of the Planning and Zoning Commission, as amended. Jakobsen seconded. The motion carried on a vote of 6-0. PLANNING AND ZONING COMMISSION INFORMATION: Rockwell noted the memorandum distributed to the Commission concerning when Russell Arendt is to be in Iowa City to deliver his lectures on Rural By Desiqn. Bovbjerg pointed out there would also be a 3:30 p.m. meeting in the Chamber of Commerce Building. 8ovbjerg felt this would be a good meeting for Commission members to attend. Scott noted that his resignation will no longer be effective on May 2, 1996. He said he will be staying on the Commission at least through the end of the 1996. Supple noted the VVhispering Meadows Wetlands Park tree planting was scheduled for Saturday, April 20. Scott and Jakobsen said they would be absent from the Commission's informal meeting on April 29, 1996, Q~HER BUSINESS: None. ADJOURNMENT: MOTION: Jakobsen moved to adjourn at 9:10 p.m. Gibson seconded. The motion carried on a vote of 6-0. Lea Supple, Secretary Minutes submitted by Jeff Hadrig. IOWA CITY PLANNING AND ZONING COMMISSION MEETING THURSDAY, APRIL 18, 1996- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS SIGN IN SHEET 3. 4. 5. 6. Z 8. 9. 10. 11. 12. 13. 14. .[~ ~ Address 15. 16. 17. 18. 19.