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HomeMy WebLinkAbout1998-04-27 TranscriptionApril 27, 1998 Council Work Session page 1 April 27, 1998 Council Work Session 6:30 PM Council: Lehman, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef, Champion (arrived 7:00 PM). Staff: Atkins, Karr, Dilkes, Franklin, Trueblood, Davidson, Schmadeke, Yucuis, Logsden, Fowler, Wonick. Tapes: 98-57, Side 2; 98-58, all; 98-59, Side 1. Joint Meeting with Public Art Advisory Committee 98-57 S2 Lehman/Folks, we have officially started. Franklin/Members of the Public Art Advisory Committee are here tonight. The chair is Kevin Hanick and Nancy Purington, Deborah Galbraith, and Terry Trueblood, Rick Fosse, and Lesley Wright and our representative from the Design Review Committee are not here to night. Rick, I know, is not going to be here ....The issue tonight is the authority of the Public Art Advisory Committee .... (Design Review Committee seated at council work session table). Franklin/The issue before you tonight is the authority of the Public Art Advisory Committee and this has come up as the Rules Committee reviewed the by-laws of the Public Art Advisory Committee. I have brought to you a recent version of the by-laws and the pertinent page to look at is on page 4 .... Issue on page 4... proposal .... The question has to do with who makes the final decision on the selection or the commissioning of public art. As the by-laws came to the city council... to be made by the Public Art Advisory Committee. There was one piece of the by-laws that definitely needs to be changed that has to do with fiduciary responsibility of the committee which they do not have because they are appointed by the city council. Only the city council or the city manager as the council's designee can make fiduciary decisions, that is to spend public money .... City council authorizes the $100,000 each fiscal year .... One way to handle that is to make that $100,000 allocation and then give it to the city manager the responsibility of actually expending that money, that is authorizing the writing of the check .... That whole issue aside... Larger issue has to do with who is going to be making the decisions about the commissioning and acquisition of public art... and disposal of public art .... I have inquired of a number of cities that have programs. Most of the programs, the commission or advisory council recommends to a board of supervisors or city council or mayor and that entity is the one that finally approves. So they are subject to the approval of that political This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 2 entity. The original thinking in this was there was a concern about censorship and putting the decision about art into the political realm which is the council .... Decision for you tonight... is who that final authority should be with. Lehman/...if you look at other boards and commissions, very very seldom does council goes against the recommendations of boards and commissions .... I think we take the work of boards and commissions very very seriously. I think it important the council do have final say in the placement or selection of art .... The council will have to answer to the public .... get the credit or the heat .... I don't think we should be involved in selecting those sorts of things .... The buck stops with the council... This commission needs to be of an advisory capacity .... Thornberry/ .... had the board brought to us the design of the walkway over Dubuque Street without .... as a for instance .... council would have said ..... He also said that very seldom do we override other boards and commissions. But when the library came to us with a fix it for the roof of the library .... we said no. Lehman/That wasn't a board or commission, that was an engineering recommendation. Thornberry/But they wanted to do that in a worst way .... I think you are right... As elected officials, we have to have some say .... Norton/We have taken exceptions a number of times to recommendations .... Kevin Hanick/Just two or three points .... I realize and acknowledge... you are the ones that are giving us a try in the first place .... I think it is long overdue... I think it is very important that this committee take their work very seriously and retain as much autonomy as possible .... Library Board... comparable... because of censorship... Ant can be controversial... We will bring proposals for final approval by the council .... If the council is not happy with the proposal, what we would like to do .... is least amount of tinkering with the proposal .... If you want to say no, you obviously have to be able to do that ..... We would certainly entertain your input. But then we would expect that to go back to our committee to deal with as a public concern .... We would prefer complete autonomy .... Thomberry/ Hanick/ Thornberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 3 Deborah Galbraith/At our last meeting .... adopted our objectives .... involve the public .... through various activities .... there will be a lot of public involvement .... Hanick/ .... we are in the process of developing the steps that we are going to take for each project ....it will be well worked over ....Need some integrity in the whole process ....need to retain the power of approval. Lehman/ .... committee .... very proud of.... envision .... rules .... If the final approval rests with council two things happen .... council historically sensitive to work done .... sensitive to recommendations they make .... Council really want no part in selection .... We need the ability to say no .... Norton/ Kubby/ .... nervous .... made it seem like the people on the committee need to cater to people on the council ....Controversial social issue ....I don't want people on the committee to shy away .... O'Donnell/Dealing with a very small percentage of the community .... Norton/ Nancy Purington/We are going to most likely select individual groups... particular to each project... handful of people .... I don't think our committee should have the total say because we are your public servants ....It has got to be a reflection ....I like to work with you. Vanderhoef/I appreciated in the minutes... like to recognize that you folks have been chosen... public input important... not the end say .... Kubby/ Hanick/There will be an element in the community who will be opposed to just about anything we do ....art... essential to a total community ....confident ....allocated this kind of expenditure... We have in fact picked out our first project ....We need to now evolve a process ....make it as representative as possible ....Go through a step by step procedure .... Norton/...get a lot of input... ground rules .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 4 Hanick/Even in this town... three major buildings .... amazing to me the range of reactions... people have very strong opinions about that ....into a no-win ....We think for that first project... get very strong support .... (All talking). Norton/...isn't this one of the few in which staff persons are literally members of the committee .... actual members. Atkins/It is unusual for us .... Norton/So integral to many other aspects .... everybody is equal .... Hanick/Insight that staff provides is important to us .... Vanderhoef/ ....Rules Committee... made our staff people ex officio .... Norton/...ex officio means you are a member only because of your position but you vote just like everybody else ..... (All talking). Franklin/ Lehman/The only real issue .... As far as rules and by-laws and whatever, the committee should choose their own and do their own thing .... Understanding... They will make recommendations to council ..... It appears that we have agreement. Vanderhoef/When I toured Philadelphia .... their concern is ongoing there... they got money to purchase art and place art and they did not get money for maintenance of.... As I was looking through the powers and the duties, what wasn't real clear... our budget for art would be including the maintenance of our art pieces. Franklin/That is not something you will find in the by-laws. One of the issues that this groups must address is to develop policies and procedures for the maintenance and disposition of public art .... This will be something that will come back to the city council .... Decision will have to made as to how these pieces are going to be maintained and where the funding for that is going to come from .... It is definitely an issue. Vanderhoef/The budget line that we put out for public art... What does that include? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 5 Franklin/That is something that will come back to you with a proposal from the committee as to how that will be dealt with ..... Norton/ Franklin/Ultimately the council has to make that decision .... $100,000 for a public art program... whatever that means .... maintenance is a critical part of any public art program .... Galbraith~ ....When an artists gets a proposal...tells us what is required to maintain it .... Purington/May be a factor .... Thomberry/If you are given a piece of art and you decide to accept it .... no monetary expenditures... Do you still come back to council before that action is taken? Lehman/Probably. (All talking). Franklin/If there is art... public can see it... on private property... no involvement of the committee, then it won't. Hanick/ ....all being subject to final approval by the city council ....I think that is covered. Lehman/Okay guys, thank you very much. (All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 6 Assistant City Attorney Introduction 98-57 S2 Dilkes/You are going to start getting memo... from Andy Matthews .... new assistant .... great addition to our staff. Ronald McDonald House 98-57 S2 Lehman/We are going to take a 3 minute break... June Braverman is here. Braverman/(Ronald McDonald House Fund-raiser) .... You all qualify .... What I envision is very simple .... round .... Lehman/What time do we do this on 13th and 14th? Braverman/...the show itself is at 8:00 on 13th... 2:00 matinee on Sunday ..... dress rehearsal .... If you would like to wear judicial robes .... Ernie... has the last word... It is for a great cause .... Leach... Boyd .... Coleman .... School Board .... they are going to participate as well .... I am leaving you with a tape .... Norton/What about rehearsals? .... Braverman/Thursday night .... someone will actually bring you to the stage .... lights will go off.... On behalf of the Ronald McDonald Foundation .... great spirit... great fun .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 7 Review Zoning Matters 98-57 S2 a. Consider a motion setting a public hearing for May 12 on an ordinance amending Title 14, Chapter 6, Zoning, Article T, Nonconforming Uses, Structures and Land, Section 5, Regulation of Nonconforming Lots, by changing the regulation of nonconforming lots of record. Franklin/Consider a motion setting p.h .... regarding nonconforming lots of record .... This will allow additional in-fill development. b. Consider a motion setting a public hearing for May 12 on an ordinance changing the zoning designation of approximately 5.4 acres from Community Commercial (CC-2, 2.4 acres) and General Industrial (I-1, 3.0 acres) to Public (P) for property owned by Kirkwood Community College at 1806, 1810, 1814, and 1816 Lower Muscatine Road. (REZ98-0003) Franklin/Also setting a p.h...rezoning of property to P, public ....Kirkwood Community College. Kubby/I have a question about the non-confomfing lots. We are kind of planning on reducing the lot width .... in Subdivision Code anyway. So why is this necessary? Franklin/Well, this deals with a very particular situation where there are two non- conforming lots that are brought together by ownership .... timing .... c. Conditionally changing the zoning designation on a 1 O-acre tract located on the south side of Melrose Avenue and west of West High School from Low Density Single-Family (RS-5) to Planned Development Housing (OPDH-8) to permit an 80 dwelling unit retirement community. (REZ98-0002) (1) Public Hearing (2) Consider an Ordinance (First Consideration) Franklin/The Melrose Retirement Village Community... continued the p.h. for the CZA which there will not be one. I was misinformed. Instead of doing a CZA with this one, we are going to go through the process of a p.h. and first and second consideration and hold the third consideration until the sewer issues are resolved .... The applicant is aware of this .... Lehman/ Kubby/We will hold off on third consideration. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 8 Norton/Have we seen elevations of this structure? Franklin/Yes ....You have seen an elevation of a view from the new ..... Dublin ....from Melrose Avenue... and from the south. Norton/Curious on what it is like on the other side. Franklin/Very similar to the view from Dublin .... shape of the building is the same .... Norton/...Dublin .... Franklin/We have quite a stretch to plan between Shannon and Dublin ..... d. Consider an ordinance conditionally changing the zoning designation on a 4.46-acre tract located at 500 Foster Road from Interim Development Single-Family Residential (IDRS) to Sensitive Areas Overlay-8 (OSA-8) to permit 32 dwelling units and approving a preliminary Sensitive Areas Development Plan. (REZ97-0011) (Second consideration) Franklin/Second consideration .... expedited consideration has been requested. e. Consider an ordinance conditionally changing the zoning designation on approximately 41 acres located between Lower West Branch Road and Court Street extended, approximately 4/5 miles west of Taft Avenue from Low Density Single-Family Residential (RS-5) to Medium Density Single-Family Residential (RS-8) for 29.1 acres and Low Density Multi-Family Residential (RM-12) for 11.9 acres. (REZ97-0019) (Second consideration) Franklin/Second consideration .... f. Consider an ordinance approving the preliminary OPDH plan for Walnut Ridge, Parts 6 and 7, a 66.68 acre, 20-lot residential subdivision located at the north terminus of Kennedy Parkway. (REZ98-000 l) (Second consideration) Franklin/Second consideration on Walnut Ridge, Parts 6 & 7. g. Consider a motion to forward a letter to Johnson County recommending approval of an application to rezone 10 acres from A-1, Rural, to RS-10, Suburban Residential, for property located within Fringe Area B on Wapsi Avenue north of its intersection with Lower West Branch Road. (CZ9803) This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 9 Franklin/Rezoning in the county. This is for ten acres in Fringe Area B which is to the east of our corporate limits. And the recommendation from P/Z Commission and staff is to go forward with this rezoning to RS-10 .... Kubby/And the can't re-subdivide? Franklin/That is correct. Norton/ Franklin/It cannot be further subdivided .... without a subdivision or you would have to do another rezoning .... This is a farmstead split for a child in the family. It is the same thing for the next item ....Once it is split into three pieces, then we will review the subdivision .... h. Consider a motion to forward a letter to Johnson County recommending approval of an application to rezone 3.94 acres from A-l, Rural, to RS-10, Suburban Residential, for property located within Fringe Area B on Utah Avenue north of Herbert Hoover Highway. (CZ9813) Franklin/Similar ....Across 1-80... It is in A ....This should be... RS-3 in Fringe Area A... the item .... Norton/From A-1 to RS-3. Franklin/It is consistent with the Fringe Area Agreement... farmstead split .... Atkins/Item 19, I have asked Chuck to be here .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 10 Review Agenda Items 98-57 S2 1. (Agenda #16- Howard R. Green Company- Construction survey and engineering- Water Facility Site Development Phase I) Atkins/Chuck is here. Lehman/Chuck .... this is a biggie. Atkins/ Schmadeke/If you will recall, in 1994 we purchased the water plant site. A year prior to that we entered into an agreement with Howard R. Green for design .... between 1993 and 1994 we solidified the water sources on the plant site .... changed the design... pump station at the sand pit .... 1995 we purchased the peninsula site... decided we could construct some collector wells on that site .... changed the design .... able to build the walkway across the top of the dam and have access to that facility from the peninsula site ....added the walkway on top of the Iowa River Power Dam. Leturiah/Didn't we let a contract for that for $1 million or whatever? Schmadeke/No, not yet. Kubby/ Lehman/What did we authorize for the dam then? Schmadeke/The purchase. Lehman/ Norton/Design work. Lehman/ Schmadeke/ Lehman/We talked about design work for that dam renovation. We knew at that time we were going to put a walkway across. But we didn't include that in the design work earlier? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 11 Schmadeke/We did not include that in the design contract. Kubby/This is just authorizing payment for that extra work that has already been done. Norton/The pictures of the walkway are in there. It has been done ..... Lehman/Okay. Schmadeke/In January or February of '96 we ran into the archeological site down at Napoleon Park .... inquired about needs for the Water Plant site... proceed with archeological investigation of those sites .... There are two sites on the peninsula. Thornberry/ Lehman/In item #16 there is another item for $146,000 for designing Phase I of the Water Facility Site Development. Schmadeke/That is services during construction. Lehman/ Schmadeke/This is the contract you let for the site work on the Water Plant site. Lehman/ Schmadeke/It is an addition in the sense that we are hiring Howard R. Green to provide us services during construction .... Kubby/What is our inspector? Schmadeke/They do the inspection. Howard R. Green... office services .... engineering services .... They will stand behind their design work. In addition they are going to do all of the staking of the pavement, location of the water mains, transformer pads .... they will do the surveying for that work. Lehman/I would have thought this would have been in the original. Schmadeke/In '93 we didn't know what the total design was going to be .... Kubby/So it is not an unusual process. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 12 2. (Agenda #19- Howard R. Green-Consulting Services for improvements to the Iowa City Water Supply and Treatment Facilities). Norton/Item #19, I couldn't understand. The work with GSR .... I though all along we were going to upgrade all of those GSRs. What was the original plan? Schmadeke/The original plan was just to upgrade Emerald ..... Rochester Tank... added it... Sycamore .... Norton/And switch to high pressure water? Schmadeke/Those projects are more maintenance than they are tied to the new facility. Vanderhoef/ ....this is continuing maintenance work that we need to do? Schmadeke/This is payment for design work they did for that project. Vanderhoef/ Kubby/Everything came to us in piece mill in changes... this is payment for all of these changes. Norton/...handle on water projects .... tough... changes and shifts... new problems... Trying to see where .... We must have added some wells. Schmadeke/We shifted from Silurian aquifers to these collector wells. Thornberry/ CHANGE TAPE TO REEL 98-58 SIDE 1 Schmadeke/None of the wells. Thornberry/You can go down and see what is down there .... They couldn't get through that rock. Schmadeke/The aquifer was so tight. Thornberry/ Schmadeke/...we did get a marginal .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 13 Lehman/ 3. (Agenda #17 & 18 - Willow Creek Interceptor Sewer Project) Norton/Item #18 .... has to do with the Willow Creek .... looks to me like the city is watching Stanley who is watching MMS .... four layers... who is watching Kinko. Schmadeke/The city is watching everything. Norton/There is an awful lot of supervision layers. Schmadeke/#17 & 18 are similar to the contract .... Lehman/#17 & 18, when we let the contract for that project .... that contract does not include these services .... Willow Creek Sewer .... Schmadeke/We feel we have more control over the project .... Norton/Did you use this same process on the connection between the two plants? Schmadeke/Yes. Norton/ Thornberry/We got inspectors out there watching three different companies do their thing. One is doing the engineering, one is doing the actual physical work. What is the other company doing? Schmadeke/Surveying. Thornberry/ Lehman/ Schmadeke/ Lehman/That is our system of checks and balances. Thornberry/It is a lot of checks. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Lehman/I didn't understand... It is not everything. Norton/There are so many things going on that you just don't have the horses .... Schmadeke/We wouldn't have the personnel .... Lehman/Any other questions for Chuck? Thank you, sir. 4. (Agenda #28 a(1)-Historic Preservation Commission: One vacancy representing the Brown Street District to fill an unexpired term ending March 29, 1999. (John Shaw resigned.) (3 males and 6 females currently serve on this Commission.) (John Shaw resignation letter distributed 04-10-98 as IP#8.) Champion/I am really disturbed about the resignation of John Shaw .... I don't understand the legal stuff here ....Was it just the terminology of what we call the people on the commission? Dilkes/I had a conversation with John Shaw when he was looking at submitting a proposal for the parking ramp. It is clear under the state law .... I would be happy to have you read the statute... I talked to John Shaw.. clear that he did not fall within any of the exceptions of that prohibition on an officer of the city... that includes board and commission members carmot have an interest in the contract with the city. He is an owner of that architectural firm .... Champion/So it isn't just the terminology then? Dilkes/Not at all .... It is a state law... Staff met to talk about it .... I didn't get a whole lot of argument from them .... Kubby/Does it include those contracts that are competitive bidding situations? Dilkes/Competitive bidding is one of the exceptions .... Kubby/ Dilkes/ .... There are a number of major exceptions to this prohibition and one is exactly that, competitive bidding .... Another one is employee .... page 14 Kubby/It is clear we don't have a choice .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 15 Norton/ .... headline... just a fact of life .... membership of all of the committees .... exceptions... It does not raise havoc with our membership .... I don't think it is as pervasive a problem as we might have thought. Champion/ Dilkes/I had a conversation with an assistant city attorney who handled this matter when it came up in Des Moines... He told me that when this came to a head in Des Moines that they had a number of architect and attorneys... who had to resign from their boards and commissions .... I feel certain that we are not off base here. (All talking). Kubby/ Champion/It is too bad. (All talking). Lehman/It is good public policy .... Norton/...in the packet... now in the information that goes to applicants ....issue that they need to be made aware of. 5. (Agenda #5g(8)(a)- SIGNALIZATION OF INTERSECTION OF MELROSE AVENUE AND MELROSE COURT Kubby/The stoplight, the conventional traffic signal at Melrose Court and Melrose Avenue. I just want to make sure that the neighborhood .... Lehman/They have met. Kubby/That that was acceptable. Davidson/It was unanimously endorsed by the neighborhood association. Lehman/They were very glad to be consulted. Davidson/It was a real good meeting. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 16 6. (Agenda #8- PUBLIC HEARING ON THE FY99 ANNUAL ACTION PLAN, INCLUDING THE FY99 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) BUDGET, FOR IOWA CITY, IOWA.) Kubby/A question about when it is appropriate to bring up issues about the CDBG and HOME Funds .... I know the plan is on our agenda .... discussion .... letter in our packet from Charlie Eastham .... When will we talk about it? Franklin/You need to be able to feel comfortable voting on it on the 12th. We need to get it into the state by the 16th, I think ....That is your next meeting. Tomorrow night is the p.h. Vanderhoef/Can we talk about it tonight? Kubby/...important to say something .... Norton/I talked to Maurice today .... Thornberry/I have stuff to talk about it, too .... Lehman/ Kubby/It should be sooner than later ..... Thornberry/The Institute for Social and Economic Development is not funded at all and I would like them funded. Champion/I would, too. Norton/ Thornberry/ Kubby/ ....a letter ....from Jason stated they were working with a local financial institution ....pledged $5,000 towards the project .... Norton/I was convinced by rational in the packet .... good reason .... Thornberry/...If you read their literature... putting people to work and they are giving them the opportunity of actually being or going into business. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 17 Kubby/Is this the right pot of money?... administrative costs were higher, their points were lower than other folks doing the same kind of work .... I need to make sure I can justify based on the committee's recommendation .... Thornberry/Their location is where it needs to be... walk in traffic .... two of them... They are doing all they can .... wing and a prayer .... a lot more effective with some funding .... They are continuing to look for some .... Norton/The committee is surely fully aware of the kind of issues you are raising about what they have done in the past .... They had to make some tough choices .... Thornberry/...takes two years to get off the ground. Vanderhoef/...they had an expectation there would be follow-up .... They were turning down requests this year... in a quandary of trying to figure out where they were with feedback .... Kubby/Follow-up... important .... Vanderhoef/And where our dollars are going .... Norton/Can we do this discussion tonight without Maurice?... one side of the story... Lehman/We got Maurice's memo which I thought detailed why they didn't fund it .... I think the same argument can be made for everybody that we didn't fund. Franklin/I was just going to make the suggestion that if you enumerate those projects that you have different views on, then I will let Maurice know... Gretchen will be there tomorrow night... Or if you have suggestions .... Vanderhoef/I was concerned totally in the number of dollars that were put into economic development... small amount, few requests... Kubby/What level would you be interested in funding ISED at? .... (All talking). Lehman/If we talk about this tomorrow night and we give this back to Maurice, we need to vote on the 12th? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 18 Franklin/Right. Lehman/...we could perhaps raise some issues, ask for more input on them, continue the p.h. until the 12th. Then close the hearing and vote on the night of the 12th .... Thomberry/Karen made a good point. We do have a ton of bucks in contingency for special .... Lehman/What we need to do is... let Maurice indicate to them that we do have interest, if there are four people who feel that way, would like him to respond to that .... Kubby/They have already taken another look at it .... I think we are at that point of saying there are four people who are interested and here is where we would like to take the money from. Champion/ Kubby/We have already gone back and forth a couple of times. Lehman/We went over the criteria with them... ranking system .... (All talking). Norton/We are going to hear tomorrow night .... that might change our minds... We need the input from tomorrow night .... Vanderhoef/The Bums thing was more timing .... Lehman/At the p.h. tomorrow night we express what concerns we may have, continue the p.h .....If there is a concern among council folks to re-look at the Bums thing .... Thomberry/ Champion/...Bums Project .... give it a chance to build its own momentum .... contingency fund. Thomberry/What do they use the contingency fund for? Lehman/Something comes up. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Thomberry/ Lehman/It comes back to us. Vanderhoef/ Lehman/All right, we will handle it that way tomorrow night. page 19 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 20 Gilbert Street Corridor Study 98-58 S1 Lehman/Talk about Gilbert Street. Davidson/In January we discussed with you the situation occurring on South Gilbert Street .... Our greatest concern being the existing situation with traffic safety in that corridor and then also our prognosis for the future based on such things as the co~mection of the sewage treatment plant... additional development .... just the overall growth in Iowa City .... traffic increases in that corridor .... both existing and future concerns .... Did need to take an in-depth look at this corridor. We did some preliminary survey work .... received a pretty loud and clear consensus from the folks down there... something does need to be done... willingness on their part of participate with the city in the development of some alternatives .... large scale improvements .... process that we are beginning right now is doing some concept planning on what the alternatives... are. We are very excited to have a very strong team from Stanley Consultants to assist us with this process .... They have assembled a very good planning team to work with us. We have two individuals tonight from that team: Tom Stout... principle transportation engineer... Also John Sayles... principal planner from Stanley .... express any concerns at this point .... We do have our first public meeting scheduled for the 7th of May at the Senior Center .... have some input and discussion with them .... Tom Stout/Good evening .... I am a transportation engineer with Stanley Consultant .... to work with you on the corridor study on South Gilbert Street .... get to meet you... meet us... talk a little bit about some of things... considering ....Some of the things we are doing... looking at very heavy public involvement program .... Set up 800 number... anyone in Johnson County can call .... I work out of Des Moines .... Going to have a monthly newsletter that will go out to everyone on the mailing list... happening...schedule... remind that how they can get in touch with us... Set up a web page ....800 number... e-mail address ....Also going to be doing some one-on-one ....in the corridor ....important that we go out and supplement the information ....to find out about attitudes ....Non-technical ....Some of the concepts · ..is a one-way pair, using Gilbert Street as the south bound lane and using either part of Maiden Lane RR r.o.w. or Gilbert Court as the north bound lane .... a lot of things that have to be considered. Another possibility... widening ....widen and put a median in to almost eliminate left tums except at intersections ....put in a fifth lane... two way left turn lane .... We would like to get a feel if there is something else we should look at... Key issues .... they want access... they want people going by their property. They aren't going to want to give up any parking .... We are going to look at the no-build, what would happen if we don't do anything .... Going to look at impacts... costs... social.. environmental impacts. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 21 Norton/Frontage roads? Lehman/Where... how. Davidson/ Norton/How far south? Is that going to be far enough to pick up the intersection that is being built .... Southgate crosses Gilbert? Davidson/What we have discussed is as far as the commercial portion of that corridor will extend down... a little bit beyond Stevens Drive ..... Norton/But it won't get down as far as the Southgate intersection? Davidson/No .... Norton/ Davidson/ ....alternatives... consistent with that street ..... Lehman/Time frame on this .... Stout/A schedule in our contract... first public meeting is May 7, 4:00 to 6:00 PM at the Senior Center .... mostly .... just listening... meeting people .... Lehman/Are we going to physically notify these folks? Okay, so they will know .... Stout/ ....Web page address and 800 number .... mailing list. Kubby/ Stout/We will have a fax number .... Norton/ Davidson/We have put together actually two mailing lists... owners... occupants .... 170 .... certainly we can add to that .... Norton/Any crossings between Gilbert .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 22 Davidson/We are going to reflect the RR remaining .... RR have indicated they wish to maintain that tracks for emergencies .... interchange relocation .... Thomberry/What are possibilities of there being a one way on Gilbert Street going to the south and perhaps using another street going north? .... Stout/...envisioning right now... conceptual .... crossing Hwy 6 where the northbound traffic goes to the right on Highland and either going over to the railroad or over to Gilbert Court... going north.. then somewhere around Kirkwood cutting over to Benton. Lehman/You are going to give us a pretty complete .... Stout/We are suppose to give you a series of concepts... impacts... you can actually make the decision .... get your input .... Thornberry/Looks like you are doing everything possible .... Norton/Before you go too far... major options ought to come .... The wilder options ought to come to us early... pare your work schedule down .... Kubby/Much larger project than I envisioned .... Stout/ Kubby/ Stout/ ....Gilbert Street Court... width to use that... impact is relatively minor .... (All talking). Norton/It has always been a disaster area down there. We need to do it right. Lehman/At some point in your work... conceptually have a couple or three ideas .... saying ....probably we should have an opportunity... before you spend tons of time on it ....Come up with reasonable options... Stout/We will be meeting very regularly with staff.... Lehman/Thank you. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 23 [Council Break] This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 24 Montgomery - Butler House Renovation (Consent Calendar #5e(5) 98-58 S1 Lehman/Montgomery-Butler House Renovation. Is this renovation or preservation? What are we suppose to do? Tell you we like it or don't like it or what? Franklin/This is FYI. These pictures show you what has happened with this house over time .... what the stabilization project was .... What it did was clean up the site, the house is solid now, the roof is solid. If we decide that we wish to do something with this structure .... then we have got a building here that can be used .... Riverfront and Natural Areas and P/R and Regional Trails and Bicycles Committee... as possibly a trail head ....The estimated cost for this was $73,310. It came at $50,904 .... Vanderhoef/What was that $27- something? Franklin/That was the contractor costs. Lehman/So what were the costs in addition to the contractor costs? Franklin/The professional services for Sue Licht to oversee the project, do the architectural work on it at the beginning... evaluation of the house ....$50- of the total, that includes the $27-. (All talking). Lehman/Okay, Karin, thank you very much. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Elks Driving Range Proposal 98-58 S1 Lehman/We got a letter from the Elks Club. Kubby/Do we have a map outlining exactly-? Why wasn't this part of our mediation discussions? (All talking). Atkins/Chuck, there was no water problem as far as close to the one well site? Schmadeke/No, it was all downstream from the well site. (All talking). Norton/I thought we were talking .... dog park ....dogs could run around unleashed .... Kubby/...we have never pinpointed an area. Davidson/We are just starting our planning process top deal with this lower area .... Timing of you making a decision on this is probably good .... incorporating that decision into the plan .... Atkins/Should be incorporated into the negotiation .... It would have had some bearing on what we agreed to .... property along the river .... Kubby/They are getting more .... Atkins/...they have to pay a fair market rent .... Norton/ Dilkes/...there has to be some consideration. Lehman/Talk into the microphone. Dilkes/State Code provides that we can't gift an interest in real estate except to another public entity .... Lehman/Leasing, we can't sell. O'Donnell/They are going to take it down, seed it... maintain it. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 page 25 WS042798 April 27, 1998 Council Work Session page 26 (All talking). Norton/Lease for that for a lease for a trail along the river. Kubby/That should be the trade off.... O'Donnell/I don't want to walk the trail with golf balls flying. Kubby/Big thing... trail along the river ....trail... makes all the sense along the world ..... Thomberry/ Lehman/I have a question... We were planning to put a trail in along the river anyway. Davidson/The original plan- CHANGE TAPE TO REEL 98-58 SIDE 2 Lehman/Since the agreement. Davidson/It will go from- Lehman/If you come along the river, how far down were we going to put this trail after the golf course? Davidson/That is not- (refers to map). Lehman/As far as there .... So that is as far as we are going to put the trail. Davidson/The designated river corridor trail .... hasn't been designed yet because it will be done in connection with the peninsula process that we are starting this Saturday .... come down into the low parkland area and make its way across the river into Coralville. We don't have that exactly laid out .... Champion/Maybe we do need to talk to them about the possibility ofusing- Kubby/ .... as part of the agreement .... It is something that was of high value .... important thing we gave up .... something we should talk about getting back in. Lehman/Do you think there might be plans to run that trail up? (refers to map) This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 27 Davidson/Probably not as part of the river corridor trail unless we were able to extend it further down ..... Norton/You have got to preserve the future possibility of a trail along the river? .... (All talking). Atkins/They are going to want a lease of some length because of the investment. Lehman/Eleanor. (All talking). Lehman/The trail portion of it that goes past the club... probably a long ways away .... Kubby/ ....get the easement for it ....the Elks do have control over. Lehman/What would be an appropriate lease fee? Dilkes/I have no idea. Atkins/If you are interested in the project, give us the go ahead to go talk to them. I really do not know the number .... Dilkes/We would have to look at some cornparables .... if you were wanting to do it on a cash basis .... swap .... Champion/ Norton/Most driving ranges don't have much infrastructure .... minimal ....How do they get to the tee-off spot? Lehman/With a cart. Norton/Where is the road? Vanderhoef/They would probably have to come down on #2 (refers to map) .... Norton/Long way from the club house .... unusual for a driving range. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Kubby/What would the city do with that land? .... Atkins/It is also riverfront property ....open and available to the public .... Kubby/It matter what direction... We have already negotiated away a lot of stuff to do this deal .... Pushing the envelope for me on the compromises that we made .... found a way to make it work for everybody. Driving range does decrease the ability for the public from the private use of the driving range... in terms of safety .... (refers to map) .... Thornberry/The trail goes to here (refers to map) ....You have room between here and the Iowa River for a trail anyway. Vanderhoef/I am not sure how much space that is .... Kubby/ Thornberry/Is there room for a trail between here and here? (Refers to map) .... There is plenty of room between .... Davidson/It is the tree line... Thornberry/ Champion/Maybe you have to look at it and come back to us. Davidson/ Atkins/Is there interest in at least approaching them? Council/(Sure). Atkins/Secondly, the previous council, we started with staff negotiations .... You are saying go to them and sit down, find out what the issues are, prepare some sort of report identifying- There will be restrictions on that property... chemicals. Also restrictions on access by the public. Kubby/As well as what direction they are hitting the ball .... (All talking). page 28 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 29 Lehman/It is all flood plain property... I would have no problem .... Atkins/We purchased it to keep it in the flood plain. It is open and available to the public. Lehman/...having no plans .... No problem giving them a short term lease, nominal fee .... always not renew the lease .... Kubby/...public money... open space .... Lehman/Federal money .... Kubby/There have been a lot of comment in the community .... negotiate away land. We got something for it... Foster Road... public r.o.w... It has been a challenge for me to justify that .... This seems kind of strange that you are doing this easement stuff for a private club with land bought by public moneys. Lehman/What do we wish to do on this? Thornberry/I am in favor of them having a golf driving range. I think we should talk to them .... Norton/Short term at a decent fee .... (All talking). Kubby/They have had all of these golf course designers come in .... different possibilities. Don't they know that they wanted a driving range .... They had experts and professionals .... O'Donnell/We disrupted a mature golf course .... Norton/They also built into the roadway. Kubby/...history of it ....a lot of compromises that were made .... Lehman/I don't think .... the driving range is critical... nice to have .... They are asking if it is possible for them to use that property. I don't have a problem with it as long as it is a short term lease, renewable at our option. O'Donnell/If we have four people, let's go. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 30 Atkins/I will talk to them (can't hear). Vanderhoef/One of the targets... in the lease... When we do the bridge across River Power... that is the time we are going to be looking at opening up this public space. I don't want to lease to go beyond when we do that. Thornberry/ I don't see the problem (refers to map). Lehman/If we are going to make a short term lease, we can make that decision- Kubby/ .... once we make it... they have the driving range... difficult to change the terms of the lease for a trail .... Now is the time to do the easement for the trail .... There will be so much pressure to not change those terms... O'Do~mell/We are talking about a trail along the Iowa River .... same thing on South Gilbert Street going to Napoleon...eight foot sidewalk there .... Norton/(Refers to map). Here the trail is coming way up here .... Likelihood of getting it on through there is pretty slim .... Why don't we find out what kind of lease they are looking for .... ? Lehman/ Kubby/I am talking about the political condition we are in in terms of getting the easement further down along the Elks property .... if possible... do the trail and the driving range .... How we set ourselves up for the future at the front end. Lehman/Steve .... property they lease should not include 15-20 feet next to the river... if we ever want to put in a trail ....don't have to go back ....Put it in the lease that way. Kubby/I am talking about the trail that would go through Elks' own property .... Lehman/That is not something they are even going to talk about now. We went through a long discussion about that. Kubby/They are changing the game, this is our opportunity to go back to a thing that was really important ....It is public property that is going to be leased to a private club .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Norton/ O'Donnell/There are four of us in favor of looking at it. (All talking). Lehman/There needs to be sufficient space... to reserve the space as an easement next to the river always ....If we lease the ground... show it does not include that portion along the river. (All talking). page 31 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 32 Cemetery Expansion 98-58 S2 Lehman/Who is going to speak to that? .... Trueblood/The green space you see is proposed for a driving range .... It may not matter in which direction they are hitting the golf balls .... (All talking). Trueblood/I would like to introduce Tom Dunbar, consultant we hired for this purpose... walk you through the conceptual plan that we have... go through costs estimates in more detail .... numbers... showing number of years we anticipate this will extend... cemetery .... Tom Dunbar/...gone through a process .... Lehman/You need a microphone. Dunbar/We have gone through a process... looked at the land .... slopes... vegetation.. demand levels .... came up with several options... Three options... selected this basic option... Take it up to a larger scale... This is still a preliminary plan... based on air photo topography. We haven't located any of the trees .... The green... here is .... This is the Rose Hill area (refers to map)... path that now comes off the existing cemetery .... Graceland area... grassy slope that goes down hill from that area .... We had criteria in terms of slope of the land .... Come out with a circle .... long cul de sac through here... green lots... monument lots... white lines are four foot walk spaces every two lots .... Non-monument lots... mint green... they have a three foot alley... yellow lots are infant lots ....Other options... cremations lots .... mausoleums .... they are here ....mausoleums ....cremains...take advantage of the slope .... handsome... dignified...ridge lines so there are views out every direction .... secluded area... non-monument lots .... steps down this way... ramps down this way... everybody could have access... no steps at all on this side .... We have family lots up here .... that use to be a very common style... family to buy 5- 10 lots... families don't buy a lot of lots together .... one single lot is probably the most popular purchase right now .... still to make allowances for that to happen .... Taking this area... grassy slope and rolling it into this whole plan... preliminary grading plan .... to get some sense to make sure we can do all of this. The thing we haven't done is locate trees... want to save as many trees as possible so you don't ruin the environment that you are trying to create .... clearly some of them will have to go .... overall numbers might drop a little bit... We have 6690 monument lots, 1710 non-monument lots, ten families that give you 50 lots, 138 infant lots, This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 33 1420 mausoleums, 420 cremation lots... Cremation garden .... vault underground .... can be as many as you desire... 1,000 gallon tank... 2,000 gallon tank .... Thornberry/I don't know exactly what that is, a cremation garden .... Champion/If you just want to dispose of the ashes somehow .... that is really good. Kubby/Is there a place to scatter? Dunbar/We haven't done that in this at all. Kubby/We had talked about it at one point .... Dunbar/I think you want to consider if you want to just scatter the ashes ....This is still a pretty tight site .... Thornberry/Why is it you need a 3 X 4 plot for cremation? Dunbar/That is the standard size. Thornberry/That is pretty big for cremation remains, isn't it? Norton/A coffee can is about the right size .... Dunbar/That is the industry standard ..... (All talking). O'Donnell/3 X 4 is more expensive than a coffee can ..... Kubby/ Norton/They use an auger. Dunbar/...with the eternity columbariums... 800.. We end up with the potential of 11,233 sites .... Clearly you can add more... this is a thought based upon where we are in using the site as best as possible. Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 34 Dunbar/If you look at cross section here .... turn to your next sheet... look at section A... how the road would work in... street trees... idea of how it might look .... existing grade... street trees roadway... cremation lots here (refers to map) ....mausoleum... family lots here... monuments... Any questions? Lehman/How much are mausoleums used? Dunbar/ Trueblood/Seems like to along walk just to tell you I don't know. We don't have a history with them .... As we get into the phasing plan next, it will show you we have one mausoleum proposed for Phase 1 .... We just don't know right now .... It is a way to conserve the land... more burials on less square feet .... Norton/Serious about comments about a cremation lot .... Why do we have to build by industry standards? Dunbar/It comes down to a functional issue .... O'Donnell/Does it have something to do with the size of tombstone you can put on it? Dunbar/You can't put a tombstone .... Norton/I have done a number of these... auger... put a little plague on top of it... You can get a bundle of them in a very small space .... layer if you want to ..... Trueblood/Jim tells me we use 3 X 3 right now at the cemetery .... move the monument... That is an area for flexibility .... Dunbar/ .... there has to be an entire new set of program regulations to be developed... totally different... new standards .... take a new set of programs... Kubby/Will it also mean new equipment? Dunbar/Not necessarily. We have gone through this discussion .... Question... discussion... design documents... move to phasing... What we have identified... Phase 1 .... (refers to map)... identified 1800 monument lots, 314 non-monument lots, 260 mausoleums, 400 columbariums, 293 cremation lots, 138 infant lots... 3206 lots total. Phase 2 .... Area 3 (refers to map) .... total of 1736... Phase 5... gets you to the 11,233. Now if you look at the cost estimate .... separated those out .... You can see Phase 1 the mausoleum is $312,000 because they are a structure .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 35 high quality... 15% contingency, 10% administration and design fee .... $615,474. Area 2 .... $415-... lot yield of 2385 .... notice in each of these... mausoleums are roughly half the total costs ....That is reasonable if you consider what they are .... Phase-Area 3 .... Thornberry/...I am just looking at the bottom line. Lehman/By showing this way... possible to do this in phases... First phase... get us 64 years... Thornberry/ Lehman/Buy 64 years on first phase. Dunbar/ .... right now you are better off if you can develop and maintain flexibility in terms of how you see the future .... We are going to have to do some grading in all of this (refers to map) .... develop a strategy... save as many trees .... Vanderhoef/That line between Area 1 and Area 3 .... ridge line... (All talking). Dunbar/The big ridge line is right here ..... Norton/...mausoleums .... Dunbar/...logical. Norton/ Thornberry/...California has got a lot of them .... Kubby/Four separate phases .... Dunbar/ ....You are taking advantage of a slope area .... Kubby/ Dunbar/Somehow you are going to have to deal with that slope .... stabilize it some way. Lehman/...Area 3 & 4 have two more .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 36 Dunbar/This is the mausoleums that would include in the first phase .... (refers to map). Vanderhoef/But there are still 400 in Phase 1. Dunbar/Columbariums .... they are right here .... they work the same as a mausoleum .... use them on the slope .... Norton/ Thornberry/...question... utility. Why would we need all of these? Oh, we are talking water .... You need electricity .... eternal lights .... Trueblood/It is something we really haven't even thought through... policy issue .... electric and water .... Thornberry/ ....there are not going to be buildings .... Champion/Are there restrooms? .... (All talking). Lehman/Terry, what would you like from us? Trueblood/I have a list. Lehman/Relative to the cemetery. Trueblood/There is another issue which doesn't necessarily need to be decided tonight. That is the issue of the heirs of Christian Gaulocher would like to see the 40 acres plus or minus held in reserve for cemetery use but they certainly have no problem with it being used as parkland until such time that it is needed. Basically it is a question if you dedicate it as parkland or you just designate it for park use. Vanderhoef/I would like to ask Tom... looking at whole area... What do you see as the possibility of ever using much more of this land for cemetery? Dunbar/Physically... look at 40 acres... has pretty severe limiting edges all the way around. Unless you went to a lot more mausoleums .... using the slope .... you would just have to absolutely move everything .... trees .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 37 Norton/ ....going out 230 years ....Issue of designation... no point in doing that now. O'Donnell/I think we go with what the Gaulocher heirs want. Norton/...physically not suitable. Champion/Don't need to make the decision. Lehman/ .... This proposal deals with a lot more years than we care to talk about. If it designated parkland... used for parkland... In 200 years... if someone wants to take a look at it, I don't care. O'Donnell/Important thing is cemetery does have access to additional land if it is ever required. Lehman/ ....takes care or our needs. Trueblood/I just need a nod of four heads anyway whether or not to go forth with further plans, more concrete plans for this particular plan, Area 1, Phase 1. Lehman/Just Phase 1. Trueblood/Upside of phasing it like this... gives us the opportunity to experiment .... remainder of 10 acres, plus or minus, can be used for parkland until such time is needed. Downside... take more money... inflation rate to the cost ....might be other methods .... Lehman/I would say we move forward with Phase 1. Vanderhoef/What has the P/R Commission said about the plan? Trueblood/Essentially... if we have to do it, this plan looks as good as any. Vanderhoef/Okay. Kubby/In our CIP, Steve, where does this fit in terms of timing and sources of money? Atkins/ Trueblood/ This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 38 Atkins/$500,000 budgeted. I think we have sufficient financing authority to proceed with Phase 1 immediately .... enter into a contract to do some design work. Lehman/We have... four nods... go. Thomberry/Rest of the property... two options .... dedicate it to the parks or keep it in reserve... Use it but not dedicate it. That is the way I would like to do it. Lehman/Designate- CHANGE TAPE TO REEL 98-59 SIDE 1 Vanderhoef/There has been so much conversation about this .... I would like to see comer posts put on what is cemetery land even though it is being used as parkland. Make it clear... Kubby/A little thing that says future cemetery. Thomberry/ Vanderhoef/I mean this land (refers to map). Treeblood/The ten acres. Vanderhoef/The ten acres. O'Donnell/I think you have to make it very clear the balance of the 30 acres is designated and not dedicated. Norton/Right. Lehman/And that can change with any future council, at any time. Treeblood/ Vanderhoef/Put a couple of concrete comers. Treeblood/How big would you like those? Champion/Do we really want that? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 39 Lehman/I don't know what purpose that would really serve. Vanderhoef/It is a piece of information... everybody comes back with another story of what they know to be true. Kubby/Hickory Hill users would want to know what is what. Lehman/All right, put the stakes in, plastic with pink flags on it. Arkins/We could do some very attractive permanent monument .... something very nice looking. Dunbar/ Kubby/...request to not have the cross on the mausoleum. I would appreciate if you take that off. Lehman/...thank you .... (All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 40 Transit Interchange 98-59 S1 Lehman/Mr. Fowler. Fowler/Ron and I are here tonight to seek direction from council- (All talking). Lehman/Hold it, Joe has got the floor. Fowler/We have developed two plans so far for a facility at the transit interchange .... started off in the middle of the interchange .... design... Then we were directed to check with Old Capital about locating on the sidewalk on southside of interchange... Those plans didn't work out .... facility we need .... important to Iowa City Transit to get something... be able to move ahead. We have looked at different options. Trying to locate on the sidewalk is not going to work ....We have the plans ready to go for back in the middle of the street .... Another option that we thought of was to move the interchange .... take it around the comer and go onto Capital Street. Lehman/At one time... completed one-way on Washington, the city council at that point was inclined to close Washington Street from Clinton to Capital to any vehicular traffic .... If the traffic in that area were limited to buses only .... Could we pick up enough room to build... in an attractive sort of fashion? We could eliminate one lane... Kubby/What do you do to the traffic circulation for downtown? .... Lehman/I would like to see the number of cars that actually use that. Kubby/ Lehman/I think the number of cars using that are very few. Norton/ Fowler/Jeff and I had talked and he would be glad to go out and do a traffic count .... Norton/Have you given up all together on the Mall thing? .... Fowler/I don't see any resolution soon to being able to move on that site... important project for Iowa City Transit. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 41 Norton/What is our deadline for funds that we have? .... Fowler/January 1 was date we said we would have it spent by... next year. Kubby/I think we should go head... have it look more open. Norton/That design would now want to be coordinated with other things we want to do downtown .... Thornberry/...restrooms... ought to be open to the public, not just for the drivers .... Champion/We ought to have public restrooms, I agree. Lehman/The question here is will we consider putting that in the center of the street as we originally did. Norton/We had gotten pretty good consensus on the re-design, hadn't we? .... Public versus private restrooms we didn't resolve, Dean .... Thornberry/I think they should be public .... Norton/Weren't they in the back of the room? (Council and staff/Refers to design plans). Thornberry/I think they should be redesigned .... Kubby/ ....more welcoming to people .... Norton/Roof should go along with the new design of downtown. Vanderhoef/ Norton/I understand Dean's point .... feels like more structure than function ..... Can't continue to sponge off of Shaeffer Hall .... Thornberry/What is wrong with the bus drivers using a public restroom? Vanderhoef/What are we going to use the office area... information area... what is the purpose of those two spaces? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 42 Fowler/Office area would be used as a combination .... for sales .... have it more accessible ....more often .... Thornberry/ ....on-call room ....selling tickets .... Logsden/We haven't worked out all of the details of when the on-call would be there .... easily work out .... Norton/If you incorporate public restrooms... tricky to manage .... Thornberry/If you are going to put restrooms in there, open it to the public .... Kubby/I am with Dean. Norton/As long as it can be done with supervision .... Champion/Close them at night .... (All night). Norton/I agree, we have got to give it more purpose .... Lehman/The first thing, is it acceptable to council to locate in that street? .... Kubby/Concern is that ... safety issue... many more people will come to use that facility .... Fowler/We could work with Doug Ripley and Jeff to see if there are some traffic calming devices that could be designed into the interchange ....discourage cars driving through there. Thornberry/Have a pretty well defined walkway. Kubby/Use landscaping .... Norton/ Thornberry/ Norton/He said it is not regarding as a waiting shelter ....not a bus terminal .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 43 Thomberry/I thix~k it could be designed also to keep people while waiting for a bus... some kind of overhanging shelter .... Fowler/Half the building is basically waiting area for passengers. Norton/I would like that .... Vanderhoef/Let open them from the inside .... Norton/Somebody ought to take a look on the intemet .... Champion/I like the idea .... Thomberry/Schedules and everything else. Champion/Another thing... vending machines for the passes. Lehman/Do we agree that locating it in the street is okay? I hear one okay, I see a nod .... (All talking). Lehman/Joe, I think we hear that perhaps that this is the direction we should go... some concern about public restroom facilities ....You should consider that and come back with some sort of recommendation. Fowler/Take this plan... enlarge it.. include restrooms... come back with some streetscape that would include some traffic calming. Lehman/ Champion/Restrooms... handicapped accessible .... Lehman/ Norton/When you try to put a person in there... complicated .... need to look at modem technology .... Kubby/Problem with restrooms and having one facility .... OHSA requirements... we need to make sure drivers can get in and out in their five or three minutes .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Thomberry/ Norton/ Lehman/Go after it, Joe. Fowler/We will be back soon. Thomberry/ Norton/Check with the Downtown Committee. Council Work Session (All talking). page 44 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Use of Alcohol in Public Buildings 98-59 S1 Lehman/Use of alcohol in public buildings. Atkins/ ....Two issues ....One is the use of public buildings and then alcohol in those public buildings .... I really simply want from you a nod of a head that you wish us to research this a little further .... Other public properties... Vanderhoef/Meeting rooms that we are building in the Water Plant .... wonderful place that you could rent .... Thornberry/Nods are there. Norton/ Vanderhoef/Two places that were rented to our convention in Indianapolis .... was the five story children's museum... food and alcohol on each floor .... second place... rented the whole main foyer of the Capital Building for a private party .... Atkins/ Lehman/I don't see any urgency .... but I think it is something we should look at. Kubby/We need it for our current property. Lehman/I think there is some question... Airport Property... covered by Airport Commission and not the City Council .... Thornberry/Yes and no .... still city property .... There is another step there, too. I rent a hangar from the Airport Commission .... Atkins/They are city representatives. Thomberry/It is for airplane use... but I can keep a car in there... boat .... desk .... work bench... ! am renting that space .... I am the only one that has got a key to it. Can I drink a beer in there while I am working? .... Atkins/I don't think you can. Lehman/ Kubby/Even though I rent the city park shelter, I can't have beer. page 45 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 46 Champion/ Thornberry/IfI go to the Airport Commission and they say I have no problem with that... am I violating some law? I don't thii~k so .... Atkins/(Can't hear). Dilkes/Yes, there is ....it is in front of you this evening. Champion/If you have a family reunion at City Park, you couldn't have beer there? Lehman/That's right. Champion/There are a lot of people breaking the law... Norton/Complaint basis .... We should find a way to permit a way to permit this... certain circumstances ....A responsible activity that we are talking about here ....Suppose the city had a golf course or ballpark .....If somebody is going to do this, where does the alcohol come from? .... Karr/The University, I am hesitant to use that because it is state property and they have different rules and regulations than non-state property. There is a catering permit. The Union has a catering permit. The University requires their activities to be catered by the Union .... Champion/That is not true... you can have somebody else cater .... You have to purchase the alcohol... from the University .... They have to provide the bartenders .... Thornberry/I liked Dee Norton's birthday party so well .... when he turned 75 .... at the University... They had alcohol there .... I could get the gazebo... alcohol had to be from somebody else .... It was available .... Norton/Those are some of the issues to get involved .... Thomberry/ Karr/Our ordinance... we say that you cannot use of consume unless you have a license or permit. That is all it says .... Lehman/We are going to fix it .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 47 Thornberry/ Dilkes/Steve made a recommendation and then the application was withdrawn. (All talking). Karr/The application was withdrawn. One of the maj or reasons was the dram shop insurance which is required to get the license or permit. Thornberry/ .... it could be brought back like tomorrow .... dram shop license .... person could say my dram shop license is covering this party. Is that not true? Atkins/But his caterer did not have the license .... Thornberry/ Karr/If the caterer had a license, it would not be before you. It would not be a city council issue. Lehman/That is what we are trying to do. Kubby/ ....airport... still should have some sort of policy about it. Thomberry/ Norton/Just one more thing to put on the work list. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session OrganizationalIssues 98-59 S1 Lehman/I don't know if we are going to get to Organizational Issues. Kubby/I think we should stake that off the agenda. We are not dealing with it. Lehman/Take it off. Kubby/ (All talking). page 48 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 49 Local Option Sales Tax 98-59 S1 Lehman/We are going to go to sales tax. Atkins/I just want to report real quickly to you that I have not finished my work on that. Eleanor and I and Don... additional research .... I want to get a report to you in the next week or so .... No later than the next council meeting. Lehman/One other things associated with sales tax .... I have had a conversation with a couple of folks from Coralville. Should the sales tax pass, should we put it on the ballot and it passes .... number of question .... There may very well be some projects that Coralville and Iowa City might consider together... Mormon Trek .... another project... County might be involved in .... Is there interest on the part of council in visiting with Coralville and the County to see if there is any project that might be of mutual interest to all of us? Kubby/To try to persuade them to put that as an option, you mean? Lehman/They are going to list... options... what we would do should the sales tax pass .... Norton/I would be hesitant to be too specific ....You say we have to have some options for capital activities .... Champion/We could give examples .... joint project like that would be something I would be interested in looking at .... Lehman/Those two projects... particularly Mormon Trek .... going to be a fair amount of pressure to get Deer Creek Road done .... sales tax issue or just a matter of visiting with these folks. Norton/...probably want to talk to them about where those projects are going in any even. Lehman/Is there interest? Vanderhoef/...already on our transportation plan... We have our CIP plan... pressing issues .... We have not scheduled 965 and Deer Creek Road and some of those... It is time to look at them .... Norton/What I am concerned about .... 965 and Deer Creek in competition with Library/CenterSpace. Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 50 Norton/ Vanderhoef/I am not sure that in our discussion that we actually made a commitment that all of the money was going to go for the Library/CenterSpace. We listed but in reading the Library minutes, I don't get the impression that that was the way it was reported... I wanted to double check with you folks... Did you get that all of that 40% was going to go for Library/Cultural Center? Champion/No .... but it is all going to be paid for by sales tax in the ten year period. Vanderhoef/We can not just put it forward as Library/Cultural Center because there are some other capital projects in this. Kubby/ Norton/ Vanderhoef/ Kubby/ Norton/40% of sales tax... require to retire that bond on Library/CenterSpace. Vanderhoef/ Lehman/That is another discussion .... Is there an interest in visiting with Coralville and the County? Vanderhoef/Yes. O'Donnell/I think so. Norton/We have to on some of these .... Thornberry/Brian, before you go, congratulations on your award .... Lehrnan/Who would like to visit with Coralville and the County? Champion/I don't want to .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Lehman/We need a couple of folks .... Kubby/Isn't that the function of JCCOG... instead of having these extra meetings .... Thornberry/Not really a JCCOG .... joint project... Norton/Sometimes we have meetings with Coralville .... Thomberry/ Norton/It better be all of us .... Lehman/I don't think you get nearly as far .... Champion/ Norton/I would want to hear the whole thing .... Thornberry/ Norton/...Not only have JCCOG .... other meetings .... (All talking). Lehman/...two things... Mormon Trek...look at before we end up with a problem. The second one is 965... may be a lot of pressure.. be familiar with what is involved .... Norton/...Mormon Trek .... JCCOG .... Kubby/ Lehman/Mormon Trek... joint project with Coralville, Iowa City and the University. Norton/I would have a meeting on that .... Lehman/...we could wait until they come to us .... We will put that on the back burner for BOW. page 51 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session Appointment 98-59 S1 Lehman/We have one appointment .... Kubby/Marian, when it says business owner, that is suppose to be someone who has a business south of Burlington or Downtown? Right? I talked to Hari and her business is not located downtown .... located at Oakdale. Karr/Let me check that real quick. Vanderhoef/ Kubby/Thought is just meant you just needed to own a business .... Dilkes/We will check and let you know tomorrow. It may have been done by resolution that the composition of the Design Review Committee because I am not finding it right away in the ordinance. Lehman/So we are going to pass on that right now. page 52 This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 53 Council Agenda/Time 98-59 S1 1. Norton/...We met with Old Brick, that facilitated session the other day. Nothing very specific for us to do. We did discuss- It was one of those facilitated meetings which I take with a little jaundice. There wasn't too much for us ....We didn't make any commitments. Champion/I thought it was drawn out for very little information .... It was a nice function... Their intentions are good. Norton/...they have had some pretty good parties there .... 2. Norton/I wanted to ask Steve... you sent me a little note about the park maintenance building .... in the '98 plan. Can you comment on where it is? Atkins/Terry and Terry are working on the plan .... they came to me ....preparing a memo... about looking at another option ....take the parks maintenance building and move it out of City Park .... relocate it to Napoleon Park .... Kubby/But about... travel time? Atkins/They were able to substantiate the travel time was not substantially different. I will prepare a report for you... work is proceeding .... Champion/Such an eyesore at City Park .... Atkins/ Vanderhoef/..safety issue sometimes .... Norton/ Atkins/I will have it for you shortly. 3. Norton/I am not going to bring up skateboards. Atkins/Terry has been meeting with these folks off and on... provide them with about $1,000 .... Also meeting later this week... permanent facility at City Park .... 4. Norton/I wanted to ask... coordinate Sunday morning the Crisis Center Breakfast .... Kubby/Social event .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 54 CHANGE TAPE TO REEL 98-59 SIDE 2 Norton/I am going 10:00 to 12:00. (All talking). Norton/I have a number of them... tomorrow night. 5. Norton/Will somebody do a thing about Widmer in public tomorrow night? Lehman/I will at the beginning of the meeting. 6. Kubby/I had a question about Bruce Glasgow's letter... do we do that? Atkins/I understand we do. I have ask Don to prepare a response and I will send you all a copy ..... Dilkes/This is talking about transferring it to another account... We do do that. Atkins/We will get an answer for you. 7. Kubby/I had .... looking at the Auditor's reconm~endations .... fully recovering service costs and maybe there are other places to have user fees and management response .... I think those are policy issues. Atkins/Identify in the sense they come back to you. I was surprised... We can't control what they write to us .... We thought we did a pretty good job of exploring user fees .... unusual one... Kubby/ Atkins/We pay them to critique the way we run things .... Vanderhoef/I would be curious what they thought .... if we were missing something .... 8. Kubby/...Eleanor... updated on former gasification site. I just want us to be incredibly on top of it .... When Streb was having trouble... we wrote a letter... I would love for us to write a letter to the EPA saying we are really concerned about this .... quality of our water running through our city is affected .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 55 Dilkes/We can write a letter. Kubby/ 9. Kubby/My last item... talked about concept of Hickory Hill West .... things are moving really fast... get some land around the landfill before development hits it .... I would like us to step up our thinking about this ....concept of having a large wild area .... (All talking). Atkins/ ....a name we hung on it .... Kubby/I would like to step up our discussions about that .... Champion/Land acquisition .... (All talking). Vanderhoef/...keep fragile areas there... continued agriculture ..... 10. Champion/Everybody is happy with the downtown looking cleaner .... I wish there was some way to keep the whole town looking that way the whole time .... town is getting dirty... more people... more streets .... Kubby/...If once a week I would spend ten minutes .... picking up trash ....ripple affect .... Vanderhoef/ Atkins/...local bars... plaster posters... bar owners .... I really do think our folks do a really good job ....power washing... so much easier... We will be steam cleaning the alleys .... Norton/Green machine .... article about the town being dirty... really still missing more adult presence .... 11. Champion/...really help is some kind of receptacle to put cigarette butts in .... Atkins/ Lehman/Coming with the new design .... This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 56 Atkins/I think... personally offensive to see smokers come out... O'Donnell/Gum .... Champion/ O'Donnell/Have a police auxiliary to go down there all of the time. Thornberry/Good idea .... 12. O'Donnell/KCJJ had an excellent fund-raiser this weekend for the Crisis Center... somebody ought to recognize that tomorrow night... raised $4,000 and 4,000 pounds of food. 13. Norton/Board of Adjustment action on the cement plant out there... turned that thing down .... I was surprised .... 14. O'Donnell/John Streit's restaurant on Scott Blvd... Board of Adjustment on 13th of May... can they expedite that? Lehman/We have nothing to do with that .... 15. Vanderhoef/(Agenda #24- Civic Center third floor and Police Department) I am not sure... this Rohrbach letter from .... #24... has to do with authorizing $37,000- $50,000 for a plan we may or may not implement for the Civic Center... surprised.. about the cost here... was going further than what we had directed staff to do. So I was calling to find out .... They are saying what basically I had been thinking was that they think we have enough information to make that decision of whether we go or no go on going forward with these plans .... resignation from Bob Carlson before we can implement this contract. Kubby/We had directed Steve to do the work and the design... Vanderhoef/...directing to get enough so we could get some cost estimates on how this all looks. Kubby/We should go back to the record because I remember us saying go ahead and design it. Champion/What are we talking about? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 57 Vanderhoef/I am not sure that I am committed enough to go forward with- Champion/What are we talking about? Lehman/Civic Center, third floor. Vanderhoef/We told him to get it so that we could get some cost estimates .... I was not envisioning $37,000 .... Kubby/I think it was the direction we gave him. Thornberry/ Vanderhoef/... I don't recall seeing figures and a breakdown for that .... for moving forward with the project .... CIP number is what I recall .... perhaps outdated .... get ballpark figures... complete the space that we already have. Thornberry/The very walls of this building aren't going to change... get plans, specifications for doing the third floor ..... That is what I understood. Champion/That is exactly what we said. Vanderhoef/I did not understand we were talking $37,000 .... Kubby/A majority can still say no after seeing these figures .... Vanderhoef/ Lehman/ Dilkes/I think you do have to be clear about what you are going to do at this point ....Bob Carlson is going to have to resign before that contract is awarded, before tomorrow night essentially ..... Kubby/Could his letter be worded that if the contract is accepted, then I resign? .... Atkins/One of the things just to remind you of is that also incorporated in this is Dale's work for Cable TV and PATV .... What we were hoping is that the project would be completely designed and that if PATV and CATV move out, at the very least we can begin some moving around .... There is still work that can be done .... We This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 58 can bid the whole thing if we want or we can bid it in pieces and that is what I understood .... I don't even know what Mr. Rohrbach is even writing this letter .... 16. Champion/I have one important thing. I will tell you I have a real problem with this Convention Bureau meeting time and days .... I cannot be the person to do it. It is just a bad time of the day for me... bad day of the week ....Tuesday or Wednesday... 4:00. Lehman/Is there someone else who would like to take that? ..... In Coralville .... Champion/ O'Donnell/We can talk about trading .... Lehman/Think about that .... Vanderhoef/I can do that .... Lehman/Dee, you have the job. Karr/We are going to have to take action on that. Champion/Sorry .... 17. Lehman/First of all Steve, I noticed in the paper... Coralville police are ticketing cars for going through flashing crossing lights for the railroad and I have no problem with that .... lights are flashing... you may sit there for a half an hour .... I would hate to see us giving tickets are $80 a throw for a parked train .... 18. Lehman/Another one I noticed... anytime an officer drives passed a car parked across a sidewalk they ought to get a ticket. People shouldn't have to walk in the streets .... They are parking right against the sidewalk... they are blocking sidewalks. Norton/...northside .... where they crowd the sidewalks .... I noticed a cop ticketing someone for that. Lehman/ 19. Lehman/Three of us went to the Neighborhood Association meeting on Sunday concerned about what we are going to do with neighborhood associations... good This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 59 meeting... We don't know what we are going to do yet... We certainly heard their concerns. Kubby/Do you know when that will come back to us? Atkins/...next meeting... coming up soon. 20. Vanderhoef/I went to the Northeast Planning meeting last week .... our staff is well organized .... people were real open... good discussions .... 21. Vanderhoef/Something that has been on my mind for quite awhile .... As I have looked over the past two years about commissions and appointments... and terms .... I just wondered, for me I would like to see a limit of two terms on any commission, consecutive terms .... I am thinking of this city wide for all of our commissions. I would like to talk about it sometime at a work meeting. Thornberry/Would you be comfortable with someone going from one committee to another? Vanderhoef/... sure .... Thornberry/ 22. Vanderhoef/The letter we got from The Place... surprised me... it was commercial already... First and Muscatine to F .... Kubby/ Thornberry/...there is a big apartment building. Vanderhoef/There is a lot of open land in there .... Kubby/ Vanderhoef/I want to know where we go with this .... they are asking for an answer .... Lehman/ Atkins/ Vanderhoef/So we will be getting a report on that. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798 April 27, 1998 Council Work Session page 60 Norton/ Lehman/ 23. Vanderhoef/I was concerned about the new story that was talking about the number of complaints to our PCRB... seem to have it out of context... the public report .... sounded like that we had hundreds of complaints... I went back through the reports... seven... all from the same person and three of the seven from the previous year are from the same person .... I would like a news report out there that says hey folks... we aren't getting that many complaints .... O'Donnell/ Vanderhoef/ .... they misled you .... I don't know how we get around that .... If we can put out a statement of how many complaints we have had total. Lehman/That commission was set up to be as autonomous as it could possibly get... their responsibility .... hands off, leave them alone .... I think I would let that one go .... Norton/ Kubby/Not a bad idea for a commission like that to meet with the editorial board .... present how they are progressing ....have direct contact ....You can say I want to meet with your editorial board. Lehman/It is their call. 24. Karr/One thing. You will be getting a memo in your packet reminding you of the joint meeting with the County. I will need your agenda items .... by next Wednesday. I will remind you on Friday .... County's turn to host as well as the agenda .... Thank you .... Adjourned: 10:15 PM. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 27, 1998 WS042798