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Home My WebLink About2004-05-20 Info Packet CITY COUNCIL INFORMATION PACKET C~TY OF Iow^ CiTY May 20, 2004 www.icgov.org IP1 Tentative City Council Meeting Schedule and Work Session Agendas IP2 Letter from Steven E. Ballard, attorney for the City of University Heights to Eleanor M. Dilkes, City Attorney: Vehicle Weight Restrictions [Staff response included] IP3 Memorandum from the City Clerk: Absence IP4 Memorandum from Captain Widmer to Chief Winkelhake and Captain Johnson: January- March 2004 Survey Results IP5 Letter from Lu Barren, Chair Linn County Board of Supervisors: Minutes from the Public Leadership Summit IP6 Letters from Cynthia Jewell and Casey: Iowa City Housing Rehabilitation Program PRELIMINARY/DRAFT MINUTES IP7 Public Art Advisory Committee: May 6, 2004 IP8 Library Board of Trustees: April 22, 2004 , os.2o-o,, City Council Meeting Schedule and IPl c~T~ oF Iow^ c,rv Work Session Agendas u,v20, 2004 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, MAY 31 Emma J. Harvat Hall Memorial Day Holiday - City Offices Closed · TUESDAY, JUNE 1 ErnmaJ. HarvatHall TBA Special Work Session · Planning and Zoning Items (Dinner TBA) ' Agenda Items · Council Appointments · Council Time · Identification of Priorities for Discussion 7:00p Formal Council Meeting · MONDAY, JUNE 14 Emma J. HarvatHall 6:30p Council Work Session · Planning and Zoning Items · Agenda Items · Council Appointments · Council Time · Identification of Priorities for Discussion · TUESDAY, JUNE 15 Emma J. Harvat Hall 7:00p Formal Council Meeting · WEDNESDAY, JUNE 23 Coralville City Hall 4:00- 6:00p Special CounciIWork Session Joint Meeting - Johnson County Board of Supervisors, Iowa City Community School Board, Cities of Coralville, North Liberty and City of Iowa City · Separate Agenda Posted · MONDAY, JULY 5 Emma J. Harvat Hall Independence Day Holiday - City Offices Closed · TUESDAY, JULY 6 Emma J. Ha/vat Hall TBA Special Work Session · Planning and Zoning Items · Agenda Items · Council Appointments · Council Time · Identification of Priorities for Discussion 7:00p Formal Council Meeting Meeting dates/Iimes/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters LEFF, H~UPE~T, TROW & WILL~, L.L.~ ~W.~.~LL^.D May 6, 2004 N 1 0 1 Ms. Eleanor M. Dilkes, City Attorney ~. CITY ATTORNEY'S OFFICE 410 East Washington Street Iowa City, Iowa 52240-1826 Re: City of University Heights - Vehicle Weight Restrictions Dear Eleanor: I am writing as attorney for the City of University Heights. As you know, the University Heights City Council has an interest in restricting travel by certain vehicles upon city streets. The Council's interests are preserving the residential character of the community, protecting the safety and welfare of citizens, and protecting city streets from damage associated with certain larger commercial vehicles. Toward this end, the University Heights City Council previously enacted an ordinance prohibiting operation of "commercial vehicles" upon city streets. See Iowa Code ~321.1(12) (2003} (defining "commercial vehicle"); Iowa Code ~321.473 (local authorities may "prohibit the operation of trucks or other commercial vehicles"). Based upon the breadth of the University Heights ordinance as enacted and after consulting with various individuals and entities (including the Johnson County Council on Governments, the Iowa Department of Transportation, and The University of Iowa), the University Heights City Council has elected not to enforce the existing ordinance for the time being as it explores other options. Having considered this issue further, the University Heights City Council is interested in an ordinance prohibiting the operation of commercial vehicles with a license over 16 tons from operating upon city streets, similar to Iowa City's Ordinance No. 9-7-4{B), which prohibits similar vehicles from operating upon portions of Kirkwood Avenue, Lower Muscatine Road, and Scott Boulevard. The geography of University Heights is such that the signs alerting vehicles in advance of the restricted area would need to be placed in the City of Iowa City. Although the details of such placement certainly should be considered by engineering staff and, perhaps, JCCOG, I would imagine signs will be placed at or near the intersections of Mormon Trek Boulevard and Melrose Avenue, Benton Street and Sunset Street, Highway 1 and Sunset Street, and Burlington Street and Riverside Drive. Ms. Eleanor M. Dilkes, City Attorney Re: UH - Weight Restrictions May 6, 2004 Page Two The University Heights City Council has directed me to ask whether the City of Iowa City is willing to permit placement of such signs so that vehicle traffic may be restricted upon University Heights streets. The University Heights City Council's adoption of the ordinance prohibiting all commercial vehicles was interpreted by some as rather un-neighborly. No intention existed in that regard; simply, without an ability to place signs warning vehicles of a weight-restricted area, University Heights simply availed itself of the authority specifically granted by the Iowa Code to prohibit certain vehicles. In respect of the concerns that have been raised, the University Heights City Council would like to tailor its ordinance, but University Heights will need the cooperation and assistance of the City of Iowa City to do so. If there is action aside from this letter that I should undertake to determine the City of Iowa City's view on this matter, please let me know. Similarly, if there is additional information that would assist the City of Iowa City's consideration of this request, please call me. Otherwise, I would appreciate receiving a reply to our request. Thank you for your time and consideration. Very truly yours, LEFF, HAUPERT, TRAW & WILLMAN, L.L.P. Steven E. Ballard Cc: Mayor, Council Members, and Staff City of University Heights, Iowa Mr. Jeff Davidson, Johnson County Commission on Governments dml/SEB/UH/Dilkes,E-5-61trWeightSigns Steven Ballard Left, Haupert, Traw & Willman, LLP 222 S. Linn Street P.Q. Box 2447 Iowa City, IA 52244-2447 Re: City of University Heights - Vehicle Weight Restrictions Dear Steve: I have received your letter of May 6, 2004 regarding University Heights' interest in an ordinance prohibiting the operation of commercial vehicles with a license over 16 tons upon University Heights streets and requesting that Iowa City allow the placement of signs within Iowa City limits to notify drivers of said restriction. Pursuant to Section 9-1-3 of the Iowa City City Code, the City's Traffic Engineering Planner is charged with the responsibility to install traffic control devices subject to the requirement that the City Council be notified at ieast 14 days prior to installation of the sign and given the oppodunity to rescind or modify the proposal. In accordance with this provision, City staff has considered University Heights' request and is unwilling to recommend approval of such signage. First, and foremost, the inevitable result of prohibiting large commercial vehicles on Melrose Avenue is to divert such traffic to Iowa City arterials, principally Benton Street. Benton Street is not in a position to handle additional traffic, particularly since it serves as home to two elementary schools. Based on approximately 2% of the traffic stream consisting of large trucks, we estimate University Heights' proposed ordinance could divert 300 large trucks each day from Melrose Avenue to Benton Street. In addition to being nonsensical from a traffic planning perspective, such diversion will accelerate the rate of pavement deterioration on Benton. University Heights' proposed action cannot be compared to Iowa City's weight restrictions on Kirkwood Avenue, Lower Muscatine Road and First Avenue. Weight restrictions on this handful of Iowa City streets divert traffic to more appropriate arterials within Iowa City, whereas University Heights' proposed restriction diverts traffic to another jurisdiction. There is sensitivity to truck traffic in all of Iowa City's residential neighborhoods. Taking an action to divert truck traffic away from University Heights and into Iowa City simply makes no sense from our perspective. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Finally, Iowa City's plow trucks and garbage trucks weigh more than 16 tons. Therefore, the proposed weight restriction would prevent us from providing snow removal and garbage pick up to Tower Court and garbage pick up to Olive Court because both Iowa City streets can only be accessed via University Heights streets. If the University Heights City Council chooses to pursue this issue further, they will need to raise the issue with the Iowa City City Council. I am sending the Iowa City Council a copy of your letter and this response so they are aware of the issue and staff's response in the event they are contacted. .,~ truly yours, ~ Eleanor M. Dilkes City Attorney cc: City Council Steve Atkins, City Manager Jeff Davidson, Transportation Planner Rick Fosse, Public Works Director Marian Karr, City Clerk Mark Schantz, UI General Counsel eleanor/ltrs/ballard.doc DATE: May 20, 2004 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~'~'"~"" RE: Absence I will be out of the office Friday, May 21, and will return on Tuesday, June 1. Please contact Deputy City Clerk Julie Voparil with any questions you may have during that time. DEPARTMENT MEMO 04-18 TO: Chief Winkelhake, Captain Johnson FROM: Captain Widmer REF: January-March 2004 Survey Results DATE: May 10, 2004 Attached you will find the Customer Survey final report for the first quarter of this year. It is the result of sending surveys to every 100th calls for service, regardless of the nature of the call. While the results reveal approximately the same results as prior surveys, they remain quite high. Of special interest are the comments to the questions 1, 3, and 5. I have also included a comparison of the results of this survey with the three prior. After you have had a chance to review the report, we can discuss what they survey reveals and how we can continue to improve. This survey was much easier to handle as I had the assistance of volunteer Sue Thomas. I showed her the method of study and she came in weekly to send the surveys out. Her help freed up a great deal of time for me to concentrate on other departmental activities/issues. CUSTOMER SURVEY SUMMARY January - March 2004 During this three.month targeted period, 216 Customer Surveys were scm out representing 1% of the 17,106 calls for service received by the Iowa City Police Department. An arbitrary number was selected and a survey was sent to all identifiable individuals for every 100' police contact. Of the 216 sent out, a total of 61 surveys were completed and returned, demonstrating a return rate of 28.2%. A total of I 1 surveys (5%) were returned to the police department as undeliverable to the targeted individual. COST: $159.84 postage $18.42 materials A tally of the returned surveys yielded the raw numbers listed on the attached survey. An analysis of the numbers reveals the following: Question #1 Of the individuals who indicated they had actual contacts with the dispatchers, 93.8% indicated that they found this contact to be acceptable or fi'iendly & helpful. (See attached commems) Question #2 Using "Excellent" and "Good" as satisfactory levels of performance, respondents indicated satisfaction with police officer contact as follows; Knowledge 92.7% Courtesy 92.7% Handling Problem 90.7% Appearance 98.0% Professional Conduct 94.3% Question #3 Respondents indicated a 92.4% satisfaction rate with the actions taken by Iowa City Police Officers in handling their call. (See attached comments) Question ~4 The raw numbers indicated on the attached survey showed the following; Reporting an Incident 42.8% Victim of a Crime 13% Witness 6.5% Vehicle Accident 20.8% Information 4% Arrested 1.3% Issued Citation 3.9% Contacted by Police 2.6% Animal Complaint 2.6% Parking Problem 2.6% Other 2.6% Question #5 Regarding suggestions about ways to improve the quality of our service, 42.6 of the returned surveys responded to the question. (See attached) Question #6 A breakdown of the number of police contacts each respondent has had in the past year revealed; 1 contact 25 2 11 3 5 4 4 5-10 2 11-19 0 20+ 5 (two respondents wrote "many") Question #7 Individual characteristics; AGE - <18 1 18-20 3 21-24 12 25-29 4 30-34 5 35-39 4 40-49 14 50-59 5 60+ 9 GENDER- 31 Male 27 Female RACE 49 White 1 Black 1 Asian 1 Other STUDENT 14 (22.9%) RESIDENCE 49 Iowa City (83%) 3 Coralville 1 University Heights 6 Other This is the fourth survey conducted by the Iowa City Police Department (prior were conducted January-March 1995, April-June 1999, July-September 2000). Attached to this report is a comparison of this survey with each of the prior ones. White the return rate was slightly lower than prior surveys, the satisfaction rate was slightly higher. The demographic information also reveals a cross-section of the community, dispelling the perception that we only deal with young students in alcohol related incidents. The comments to questions 1, 3, and 5 did not reveal a common theme, but are worthy of consideration to better serve our community. Iowa City Police Department Customer Survey January-March 2004 Question 1 Responses 1) even called back to see how things were going 2) City High calls frequently and is always treated very well 3) She was very nice 4) I called about a situation...understanding and helpful 5) Very good service 6) Speedy and very helpful 7) Very helpful 8) The dispatch was abrupt with me at the end of the conversation; hung up the phone very quickly 9) ...reacted so fast and I was very impressed 10) called in for welfare check - patient brought into hospital promptly & without stress to patiem 11)very nice, calm, thorough 12) very nice, offered choices, told me to call back ifI wanted vehicle towed 13)this area has improved greatly over the last 1.5 years 14) they seemed very personable at first but then proceeded to let the individuals move their illegally parked cars... Iowa City Police Department Customer Survey January-March 2004 Question 3 Responses 1) handled the issues professionally 2) I got a seat belt ticket...I wasn't happy but I didn't feel I was treated unfairly 3) I've always received excellent help from every officer I have worked with 4) The officers have always done an excellent job 5) Officer Smithey was excellent in every aspect of handling this...he is a true asset to your department 6) Very polite 7) ...eased the anxiety I had started to feel (extra patrol request) 8) cars towed...Officer Dave, Linda & Don (CSOs) do this routinely for us and all do an excellent job - we appreciate it 9) arrived promptly & was professional about everything 10) explained everything to me and took my complaint 11) remember you are here to serve and not enforce first 12)...I appreciate the officer time and energy applied to my unpleasant inconvenience 13) officers at the scene were concerned about my safety first 14) didn't take the time to ask questions and find out what was really going on 15) situation was taken care of in an orderly manner resulting in both parties being happy 16) no officer came by. There was no follow-up call from officer or dispatcher. I was left uninformed and upset. 17)....the officer picked the pups up promptly and was courteous 18) would like to receive further information regarding the case after everything is done 19)do one arrived until 1.5 hours after I called, by that time it was too late 20) the officer took the action needed and was very helpful with no discrimination 21) concerned about the accident and wanted to be fair and thorough 22) timely ticketed car blocking driveway 23) "made a very situation comfortable for myself' 24) the individuals who had repeatedly parked in our assigned spots were allowed to leave and continue to park in our spots the next week Iowa City Police Department Customer Survey January-March 2004 Question 5 Responses 1) watch questionable youth in Grant Wood School & Burns area 2) in this case, service was very good 3) would like to see more foot patrol officers downtown building relationships with business owners and public 4) information regarding differences of a "do not contact" and "restraining" order might have been helpful 5) everything is fine, no improvement needed 6) everything was great 7) be completely fair 100% of the time 8) could be more helpful about steps to take (traffic accident) and info drivers should take 9) everything was great 10) service was very good 11) act more hum not official business. More fi:iendly. 12) Let caller know how long it will be before officers arrive 13) Had to wait an unusually long time before officers arrived 14) Find out what is going on, ask questions 15) Your service was great 16)...there should have been some sort of follow-up...needs to always be follow-up. Scared and felt unsafe. 17) Follow-up on what action was taken...don't really know how the case ended 18) Of all the contacts (4), this was the only one that was not satisfactory 19) The quality is of a high(er) standard than the country that I come bom and I have learned a lot ~om them. Keep the good quality and service of their training. 20)...hire more people, and that is not within your control. Considering all the budget crap, I think you are doing better than expected. 21)...resulted in quick, professional service 22) attempt to improve response time 23) was handled very well 24) make sure the individual committing the offense understands they have done wrong and pay the consequences... 25) thanks for asking 26) I'm impressed a police department would care enough to do this - keep up the good work IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IOWA 52240 (319) 356-5275 · FAX # (319)356-5449 Customer Survey The Iowa City Police Department is committed to evaluating the service we provide the community, Our desire is for the improvement in all areas and levels of contact with citizens in our city. Since you have recently had contact with our Department, we are asking for your help. Please fill out both sides of this survey and return it as soon as possible in the enclosed postage paid envelope. All responses are anonymous. Your assistance will greatly help us in our effort to provide quality service. 1. How would you describe the actions of the dispatcher who took your request over the phone or in person at our front desk? I~ I Friendly & Helpful ~ Acceptable ] Not Caring or Insincere ~ Rude and/or Unacceptable I ~ Not applicable - no contact with them. Comment: 2. How would you rate the police officer(s) who handled your incident in terms of the following: EXCELLENT GOOD FAIR POOR NOT OBSERVED Knowledge '-~ [5 ~ ~ ~ Courtesy qt q e Handling the Problem ~ ~ ~ ~ ~ Appearance ~ q ! ~ ~ Professional Conduct q~ , '~ P- [ 3 3. Were you satisfied with the action taken by the officer? ~ Yes i~ No Explain 4. What was the nature of your contact? ~ I called to report an incident. I I was arrested 10 I was the victim of a crime. ~ I was issued a citation. ~ . I was a witness to a crime or incident. ~ I was contacted by police. I~ I was involved in a vehicle accident. ~ Animal complaint. ~ I requested information. ~ Other. (Specify) 5. How can we improve the quality of our service? (Need not be specific to your contact.) 6. In the past year, how many contacts have you had with the Iowa City Police Department? _ 7. Individual Characteristics Age Gender (M/F) __ Race I am a student. __ Yes -- No (check one) I live in Iowa City -- Coralville -- Other Should you have any questions concerning this information or any other matter, please contact the Iowa City Police Department at 356-5275. Thank you for teking the time to fill out this surVey. Comparisons 1995 1999 2000 2004 Calls for Service 15,175 17688 20,001 17106 Surveys Sent 180 224 232 216 Surveys Returned 60 (33%) 79 (35%) 80 (34.5%) 61 (28.5%) Question #1 95% 88% 95% 94% Question #2 Knowledge 94% 90% 90% 93% Courtesy 91% 85% 89% 93% Handling Problem 82% 79% 86% 91 Appearance 96% 89% 96% 98% Professional Conduct 95% 84% 93% 94% Question #3 91% 84% 89% 92% Question #4 Reporting Incident 31% 45% 34% 43% Victim 19% 15% 3% 13% Witness 3% 3% 3% 6% Vehicle Accident 14% 8% 11% 21% Information 3% 4% 2% 4% Arrested 3% 1% --- 1% Issued Citation 1 Contacted by Police 3% 4% 5% 3% Animal Complaint Parking Problem --- 5% 11% 3% Other 7% 4% 16% 3% Question #6 1-2 38 46 40 36 3-5 10 9 14 9 6-10 4 6 3 2 >10 4 7 6 7 Question #7 <18 4 1 1 18-20 9 (<20) 6 5 3 21-24 8 10 12 25-29 22 (20-29) 8 4 4 30-34 11 7 5 35-39 6 (30-39) 6 3 4 40-49 10 16 21 14 50-59 4 8 15 5 60+ 5 6 7 9 Gender Male 24 43 35 31 Female 32 31 40 27 Race White 53 62 70 49 Black 2 2 1 1 Hispanic --- 1 1 --- Other 1 (Asian) ~-- 1 2 Student 25 24 13 14 Residence Iowa City 50 61 62 49 Coralville 2 3 4 3 Other 8 12 13 7 B oard of 5upewisors LJnn County, Iowa May 13, 2004 Greetings! I want to thank you again for attending the public leadership summit on Thursday, May 6. Many of us had not met before and there is great value in becoming acquainted with our fellow elected officials. I was so pleased with the turnout, participation, and sharing that occurred, and I know my colleagues agree. The energy generated by the group exceeded our expectations. The issue of regional cooperation is very timely as evidenced by discussions during Tuesday's "Imagine Iowa" summit and at this moming's Priority One meeting. This initiative in regional governmental interaction is somewhat unique in Iowa. Your participation speaks well of community leadership in our area. I've attached the minutes and our facilitator's notes for the meeting for your review. I have also included the very positive news article that appeared in The Gazette. Some of you have already begun exploration on our key action items, connecting recreational trails and regional homeland security/public safety. Thanks for your efforts. As a result of your enthusiasm and cooperation, we will be meeting again soon, on June 22, 4:30 PM, location to be determined by Johnson County. (The Howard R Green Co. conference room is available.) I look forward it. Yours truly, Lu Barron Chair Linn County Board of Supervisors www~linncou nty;org lu,barron@linn¢ounty,org - james~ouse~@linncounl, y,o~g · linda.langston@linncountyo~g ~ phon~ 319.8925000 · [ax 319,892.5009 Howard R. Green Company Memo To: Supervisor Lu Barron and Supervisor Terrence Neuzil From: Jim Halverson Subject: Regional Issues and Priorities Summary Date: May 12, 2004 Following up on the meeting of May 6, 2004, I have taken the liberty of summarizing the issues and priorities expressed by summit participants. I have also attempted to categorize these issues according to general subject matter. However, some of these issues could be listed in multiple categories. Please review this list and edit as you consider appropriate. As you will recall, the padicipants expressed some interest in focusing future efforts on trails issues and homeland security/public safety. Presumably these will be the areas of focus for the June 22~ meeting. Transportation Issues: · Mt. Vernon/Lisbon four-lane highway · Trail extension linking Squaw Creek and Palisades Park - also potential links to other parks through a regional trail system · Trail linkages in Linn and Johnson counties o Hoover Trail o American Discovery Trail · Full funding for REAP and the Iowa Recreational Trails fund · Eastern Iowa Airport · Funding transportation · Create a regional rail system · 120~h Street transportation link in Shueyville Cultural/Recreational Issues: · Listing cultural activities within Linn and Johnson counties (similar to cultural corridors.org) Intergovernmental Services/Financial Resource Sharing: · Establish community clusters to secure, in pad, joint bonding authority - a natural extension of 28E Agreements · Common phone book/city directory · Regional Information Forum - prace emphasis on what is going on in the region and establish a forum for best practices · Generate citizen support for regionarism Community and Economic Development: · Prospective residents should receive information from the region versus individual communities and counties · Affordable housing Legislative Priorities: · Loss of State Tax Credits · Compromise on Property Tax Structure · Homeland security Regional Planning: · Determine what or how the participants view the future of the region · Land conservation practices · Challenges that are associated with growth · Water quality mandates · Solid waste management 2 MINUTES OF THE BOARD OF SUPERVISORS CEDAR RAPIDS, LINN COUNTY, IOWA THURSDAY, ~4AY 6, 2004 8:30 A.M. *Condensed The Board met informally. Present: Chairperson Barton, Vice Chairperson Langston and Supervisor Houser. Board members voting "AYE" unless otherwise noted. The Board met with Linn County Elected Officials to discuss varlous issues. Present: Harold Denton, County Attorney; Mike Stevenson, County Treasurer, Sheriff Zeller and Joan McCalmant, County Recorder. Also present: Mike Goldberg, Admin. Services and Gordon Thompson, Deputy Auditor. * The Board recessed at 9:30 a.m. and reconvened at 4:30 p.m. for the Public Leadership Su~it held at the Howard R. Green Co. Conference Room 8710 Earhart Lane $W, Cedar Rapids. Present: Lin~ County Board of Supervisors LU Barron, James Ho~ser & Linda Langston. Johnson County Board of Supervisors Terrence Neuzil, Sally Stutsman, Carol Thompson, Mike Lehman and Pat Harney. Also Present: Mayor Paul Pate, Cedar Rapids; Mayor Rick Elliott, Mt. Vernon; Mayor Randy Fouts, Robins; Mayor Paula Freeman-Brown, Center Point; Mayor Tom Patterson, Hiawatha; Mayor John Nieland, Marion; Mayor Don Gray, Central City; Mayor Darwin Harmenlng, Bertram; Mayor Dale Stanek, Ely;; Mayor Ernie Lehman, Iowa City; Mayor Jim Fausett, Coralville; Mayor Gloria Jacobson, university Heights; Mayor Clair Mekota, North Liberty and Shueyville Councilmember Tom Carver. Chairpersons Barron and Neuzil welcomed everyone and introductions of attendees were made. Nancy Quellhorst, Iowa Environmental/Education Project, gave a presentatxon regarding Coralville's rain forest and the economic impact. Helen Arnold-Olson, Arnold-Olson & Assoc., presented components of Cedar Rapids' Cedar Bend project. Doug Elliott, East Central Iowa Council of Governments ECICOG) and Jeff Davidson, Johnson County Council of Governments {JCCOG), discussed current areas of cooperation. Carol Thompson reviewed 28E and other cooperative agreements. Charlie Rohde, Priority One Chairman, discussed the technology corridor and labor shed study. Jim Halverson facilitated open discussion among those present to identify action items that could be accomplished regionally. TWO items were of interest to everyone which was connecting Linn and Johnson Counties with recreational trails and addressing public safety/homeland security. The next meeting was set for June 22~d to be hosted by Johnson County at the same facility. Adjournment at 6:00 p.m. Respectfully submitted, LINDA LANGENBERG, Linn County Auditor & Secretary to the Board of Supervisors By Rebecca Shoop, Deputy Auditor Approved by: LU BARRON, Chairperson Board of S~pervisors I. ad 'shio g 'ouo mheaoos gionai thinking Recreational trail, m ~t~e planning, c~pe~- *ide~ ~ anatool. We're ~d it~ 1~ nar~ o[ Mar- d~velopment ben,fit. Priority r~readon~ trail homeland security top and Johnson co.ties. ~k like we ~e me~opolt- The ~up ~ceivefl u~ates velopment agency, ty/publie ~fety, C0~es' fi~S~ ~e[~g A~ut 25 city ~d county Niel~d ~ld. el~tefl offices listened and project ~d Ced~ Rapid' Ce- opened for brainstorming ~ by Johnson County was ~e a~ette at ~e ~oup's ~lti& m~t~. ~ J~t o~ city," he ~id, They al~ he~d ~m Prior- pithed ~o~lly for ~e so much enthusiasm, the CED~ ~IDS- ~a~ion ~ ~ ~d ~ough ~- ~ore h~d~ to M~ion's ity One C~n C~lie common good. group d~ided to m~t again at ~e Howa~ R. Green Con- Thu~day at a Pubic ~ader- aon ~n by going it ~one. ~at ~y w~ to co~lder ~d ~e~ cities n~d ~ p~y tion~, but two moved to the 6r~dpa's day Wahle~ administrat0v new principal at Xavier IP6 Cynthia D. Jewell 158 Paddock Circle Iowa City IA 52240 May 2, 2004 Mr. Jeff Vanatter Ms. Liz Osborne Iowa City Housing Authority Civic Center 410 E. Washington Iowa City, lA 52240-1826 Dear Jeffand Liz: Enclosed is the signed Case Account form you sent. I wish to thank you for your hard work and assistance, as well as your patience. Nicky is truly enjoying her ramp and I now need not fear her wish to ambulate independently in and out of the house. That takes a load offmy mind. I also wish to thank Randy Wessling and his crew for their hard work and willingness to accommodate my desires. Take care of yourselves. MINUTES Preliminary IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, MAY 6, 2004--3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Chuck Felling, Mark Seabold, Terry Trueblood, Emily Walsh, Ron Knoche (for Rick Fosse) Members Absent: Rick Fosse, James Hemsley Staff Present: Karin Franklin Visitors Present: Univ. of Iowa art students Aaron Cantine & Seth Godard CALL TO ORDER Chairperson Felling called the meeting to order at 3:35 P.M. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA Franklin distributed a draft of a Call for the Benton Street Park project for review by the Committee and requested a special meeting on May 20th for a recommendation to the City Council. The committee agreed to the May 20th date. Trueblood distributed materials submitted to him by Lensing Funeral & Cremation Services about art forms in sacred places and cemeteries. CONSIDERATION OF THE MINUTES OF THE APRIL 1,2004 MEETING Chairperson Felling asked if there were any additions, substitutions, or corrections to the minutes. There were none. Trueblood moved and Seabold seconded a motion to approve the minutes of the April 1 meeting; the motion passed 5-0. Felling reported that the Longfellow neighborhood was proceeding with their neighborhood art project and were now focusing on permissions for placement of the historic markers component. The meeting moved to the Peninsula Park; Camillo left. The committee drove to the area of Peninsula Park where the pedestrian bridge terminates in the park. Knoche reported the bridge would curve south from the point it was currently finished to join the trail system/well access roads, Completion of the bridge project was anticipated in late summer 2004. Trueblood reported on the potential locations of the dog park, indicating the dog park would likely be east and north of the trail/well access road and would have a fence approximately 5 feet in height. The committee surveyed the site and concluded appropriate locations for sculptural pieces would be on either side of the trail coming off the pedestrian bridge. A large space defined by the trail and a row of trees exists between the proposed dog park location and the trail, and a smaller, more linear space exists to the west of the trail. The group felt either would be suitable depending upon the size of the sculpture or sculptures. Discussion followed of whether the sculpture(s) would be part of a rotating sculpture opportunity or would be commissioned pieces. The committee members agreed to pursue the rotating sculpture option, for the time being, thus giving the University students an opportunity to display their work. Cantine asked the committee if there were any design parameters the group would like and if they favored an abstract piece. Walsh and Seabold suggested the space required something of significant size and that an abstract piece that was engaging and welcoming to people as they entered the park from the bridge would be appropriate. Trueblood recalled some sculptures that had been submitted as part of the pedestrian mall sculpture call that included the forms of birds and other forms from nature cut into corten steel as appealing. The art students were asked to submit sketches and/or digital photos of their work prior to the next meeting on May 20th. After much swatting of gnats and further observation of the site, the committee returned to City Hall and the meeting adjourned at approximately 4:45 P.M. Minutes respectfully submitted by Karin Franklin. Board or Commission: Public Art Advisory Committee ATTENDANCE RECORD YEAR 2004 May 6, 2004 TERM NAME EXP. 1/1/04 2~5~04 3~4~04 4/1/04 5/6/04 6/3/04 7/1/04 8~5~04 9/2/04 10/7/04 Barbara Camillo 1/1/05 NM X X X X Charles Felling 1/1/06 NM O X X X Rick Fosse NM X O X O/E James Hemsley 1/1/06 NM X X X O/E Mark Seabold 1/1/07 NM X O X X Terry Trueblood NM X X X X Emily Carter Walsh 1/1/05 NM X X X X KEY: X -- Present O -- Absent O/E -- Absent/Excused NM -- No meeting Agenda item 3A DRAFT lowa (~itv Public' Library MINUTfi$ Iowa City Public Library Board of Trustees DRAFT Regular Meeting - Thursday, April 22, 2004 Meeting Room C Members Present: Shaner Magalh~.es, President, Thomas Dean, Linzee McCray, Linda Prybil, Pat Schnack, Tom Suter, Jim Swaim (left 6:00 pm), David VanDusseldorp Members Absent: Jesse Singerman Staff Present: Maeve Clark, Susan Craig, Barbara Curtin, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Hal Penick, Stephanie Sueppel Others Present: Kevin Hanick, realtor, Joel Miller, Special Projects Manager, Vanessa Miller, reporter from Press Citizen Call Meeting to Order: President Magalh5es called the meeting to order at 5:03 pm Public Discussion None Approval of minntes: A motion was made by Swaim and seconded by Prybil to approve the minutes. A few typos were noted and the minutes were approved unanimously by a vote of 8-0. Unfinished Business Leased Space Hanick reported a good response so far on promoting the space for lease. He has marketed it to all commercial realtors in and outside of Iowa City and has had a number of contacts from realtors and prospective tenants. He currently is working with 5 or 6 individuals on leasing the lower space. His goal is to have a single tenant the first floor and another in the basement, although he would look at dividing up the space if necessary. Several calls have come in regarding the upper level. A retail business that would be open evenings and weekends, and have a broad range of appeal would be desirable. He acknowledged that parking and access to the building is a concern. Hanick said he appreciates working with us and wants to bring us a good tenant. Building Proiect: Agenda item 3A 2 Aside from little things that pop up which cause momentary problems, things are moving along very well. The Children's Room space is expanding. Carpet continues to be put down and Jones Library shelving staffhave been here working on dismantling shelving and assembling new shelving. June 12 has been scheduled as our opening day. There were no questions for Miller. A tour was given. New Business Election of Officers for FY05 On behalf of the nominating committee, Suter presented the committee's recommendation, which was that the slate of officers remains the same: Shaner Magalh~,es, President; David VanDusseldorp, Vice President; Secretary, Pat Schnack. The Committee felt that the leadership on the Board is outstanding. There being no other nominations from the floor, a vote to approve the slate was called for. All those present voted to accept the recommendation by a vote of 8-0. Grand ODenin~ Craig gave an update of the events planned for Saturday, June 12, which will begin at I0:00 am with a program of speakers followed by a ribbon cutting ceremony, which will then open the library. People are working on a series of grand opening events that will take place through the summer, including classes and building tours. These events will culminate in September with a "Get a Library Card campaign" and the Intellectual Freedom Festival. Trustees were shown a new logo that will be used throughout the summer. Unfortunately the Children's Room mosaic will not be completed by opening day. The portion on the library entrance into the Children's Room will be completed and will have the "Ellen Buchanan Children's Room" visible, as well as the area around the kids' slide. VanDusseldorp asked whether the mosaic could be completed while keeping the Children's Room open. Craig ' reassured Board that this would be done. The artist works off site and can work on installation before 10 am. Also there will be drawing sheets and other activities for kids to do, based on the mosaic, so they can participate with the event. Announcements from Members: Because he had to leave early, Swaim made some comments earlier than the scheduled agenda item. For the record he expressed his admiration for resigning Board member Jesse Singerman. He remembered that she had recruited him for the Board, and was a mentor for him and other Board members. He said she has been an instrumental leader who will be missed. On behalf of the Board he wishes her well for the future. Circulation Policy The staffrecommended a few changes in order to create more consistency and fairness in the fine rates. The policy has recently been reviewed in its entirety. A motion was to approve the changes was made by VanDusseldorp and seconded by Suter. There were no questions. Magalh~,es called for a vote. All voted in favor and the motion passed 8 -0. Staff Reports Departmental Reports: Children's, Systems, Technical Services Agenda item 3A 3 At one time it was thought that we would need to close the Children's Room for a few days to get the shelving in and the carpet laid.. This is no longer the case. VanDusseldorp commented on the Technical Services report. He likes what they are doing in terms of reclassifying the music from other parts of the world. He also commented on the new paperbacks. Black said the selectors chose thousands of paperbacks. A Volunteer has entered the data. All existing paperbacks will be going to the Boold~nd. Development Office Curtin reported a great response from people for the "Celebrating Iowa Authors" event. They have twenty-one table sponsors. Everything has been donated and except for a few expenses, which means that all the income will be profit and will go into the collection. The goal is $15,000. Volunteer Recognition Event Craig extended an invitation to Trustees to attend the volunteer recognition events to take place on May 21 and May 24. A flyer was included in the Board packet. Attendance record City Council has requested that ail Boards and Commissions keep an attendance record for the calendar year and that it be included with the minutes when they are sent to the City. President's Report Magalhaes officially announced Jesse Singerman's resignation effective at the end of June. The City Clerk said the vacancy will be posted at the end of this week or next week and the appointment will be made the second week in June. Magalhfies encouraged Board members to be responsive to the committee evaluating the Director. Announcements from Members (continued from above) Prybil reported on her attendance at a workshop called Trustees Time and Talent. She said she felt that we are guided well. Libraries are a grand issue in Iowa. All representatives of libraries seemed to be involved in some sort of expansion, building, etc. The future of Enrich Iowa is unsure. There was lots of discussion of electronic media and input into the library system. Librarians are responsible for evaluating the media. Committee Reports Foundation - VanDusseldorp encouraged participation in the author event. Commnnications None Financial Reports Agenda item 3A 4 Craig included a lengthy report for the Board from the City's new financial system. She highlighted four areas of the library's budget for the board's information. There were a few questions about the percentage overage on certain items. Craig explained that when the City uses particular numbers for finite items, they appear out of balance. She said it evens itself out in the final total for the expenditures. Computer expenses are an example. Penick and Craig are trying to establish some consistency in the way computer expenses are coded. Overall, budget is right on track. Output Statistics Fiction Desk numbers look high. In response to a question, Logsden explained that there is no year to date from last year since there was not a Fiction Desk last year. Numbers therefore seem somewhat skewed. Income tax forms are counted in the last quarter, which is why there were no figures. Statistics for our remote electronic services were impressive. The book drops will go away from Linn Street once the library is open since there is a book drops in the building. Signs will be posted on the existing remote book drops saying that books returned after 1:00 pm will be checked in the next day. Emptying book drops is labor intensive and damaging to the building with the pushing of the book drop carts. The Linn Street book drops will be placed in storage until needed. There were no other comments. Disbursements A. Review Visa Expenditures for March, 2004 B. Approve Disbursements for March, 2004 A question was asked about fees for collections agency. Lauritzen explained that this is a one- time fee. Any time we've calculated the cost/benefit of using the agency it is more advantageous to use the agency. We only mm someone in who has not returned material, not for overdue fines. Magalh~es asked for a motion to approve disbursements. Suter moved approval and VanDusseldorp seconded. All in favor voted Aye and the motion carried 8-0. Set agenda order for May meeting We will meet in this room and not at City Hall. Adiournment A motion for adjournment was made at 6:30 pm by Prybil and seconded by Dean. All in favor said Aye. Motion passed 8-0. Minutes taken and transcribed by Martha Lubaroff