HomeMy WebLinkAbout2004-05-18 Resolution Prepared by: Daniel Scott, Civii Engineer, 410 E. Washington SL, Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO. 04 -138
RESOLUTION SE'I-rING A PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION
OF THE CLEAR CREEK TRAIL PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for
the construction of the above-mentioned project is to be held on the 1~t day of June, 2004, at
7:00 p.m. in Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled,
at the next meeting of the City Coundl thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public headng
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4} nor more than twenty (20) days
before said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 18th dayof . __
Approved by
CIT~"-CLERK ' City Attorney's Office
It was moved by Champ'ion and seconded by 0'Donne1 ] the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
pweng/res/clearcrkt rail doc
Prepared by: Terry Trueblood, Parks & Rec, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110
RESOLUTION NO. 04-139
RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 1 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF BENTON HILL PARK, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE PARKS AND
RECREATION DIRECTOR TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 1st day of June,
2004, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the
City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public
hearing for the above-named project in a newspaper published at least once weekly and
having a general circulation in the City, not less than four (4) nor more than twenty (20)
days before said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the Parks
and Recreation Director in the office of the City Clerk for public inspection.
Passed and approved this 18th day of ~la.y ,20 04
Approved by
CITYhCLERK ' ~;i{~/~tt(~me~,'s Office '
It was moved by Champ~ on and seconded by 0'Donne] 1 the Resolution be
adopted, and upon mil call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
× Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 04-140
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM HARTIG DRUG COMPANY
WHEREAS, on March 13, 2004, Joshua Robert Hadley violated Iowa Code § 453A.2(1)
by selling or providing tobacco, tobacco products or cigarettes to a minor; and
WHEREAS, at the time of the violation, Hadley was an employee of the establishment
operating under the retail cigarette permit issued to Hartig Drug Company, 701 Mormon
Trek Blvd, Iowa City, Iowa 52246; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee
violating Iowa Code § 453A.2(1), after a hearing and proper notice; and
WHEREAS, on May 4, 2004, Hartig Drug Company waived its right to the hearing
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's
violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk
of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation
within a two-year period.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to heating and
payment of $300.00 civil penalty on behalf of Hartig Drug Company.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: Nay 18, 2004
ATTEST: 7/J~..) ~. ~
City C~rk, City of Iowa City
Resolution No. 04-:140
Page 2
It was moved by Champion and seconded by 0'Donnel 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 04-141
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARiNG FROM WAL-MART (STORE NO. 1721)
WHEREAS, on March 13, 2004, Kendra Marie Zuber violated Iowa Code § 453A.2(1)
by selling or providing tobacco, tobacco products or cigarettes to a minor; and
WHEREAS, at the time of the violation, Zuber was an employee of the establishment
operating under the retail cigarette permit issued to Wal-Mart (Store No. 1721), 1001
Highway 1 West, Iowa City, Iowa 52240; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee
violating Iowa Code § 453A.2(1), after a hearing and proper notice; and
WHEREAS, on May 6, 2004, Wal-Mart (Store No. 1721) waived its right to the hearing
required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's
violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk
of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation
within a two-year period.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of Wal-Mart (Store No. 1721).
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED: ~tay
City ~erk, City of Iowa City
Resolution No. 04-141
Page ?
It was moved by Champi on and seconded by 0'Donnel 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Andrew Chappell, Assistant County Attorney, P,O, Box 2450, Iowa Cit~, iA 52244, 319.339.6100
RESOLUTION NO. 04-142
RESOLUTION ACCEPTING USE OF SECTION 453A.22(4) AFFIRMATIVE
DEFENSE TO TOBACCO CIVIL PENALTY BY SUBURBAN AMOCO - KEOKUK
WHEREAS, on March 19, 2004, an employee of Suburban Amoco - Keokuk violated Section
453A.2(I) of the Code of Iowa, prohibiting anyone from selling or providing tobacco, tobacco
products or cigarettes to a minor; and
WHEREAS, at the time of this violation Suburban Amoco - Keokuk held a retail cigarette permit
and was located at 1905 Keokuk Street, Iowa City; and
WHEREAS, pursuant to Section 453A.22(2) of the Code of Iowa, an establishment which holds a
retail cigarette perrrfit is subject to a civil penalty when its employee violates Section 453A.2(1);
and
WHEREAS, pursuant to Section 453A.22(4), if an employee of a retailer violates Section
453A.2(l), the retailer shall not be assessed a penalty under Section 453A.22(2), and the violation
shall be deemed not to be a violation of Section 453A.2(1) for the purpose of determining the
number of violations for which a penalty may be assessed pursuant to Section 453A.22(2), if the
retailer provides written documentation that the employee of the retailer has completed an in-
house tobacco compliance employee training program or a tobacco compliance employee training
program which is substantially similar to the I Pledge program; and
WHEREAS, Suburban Amoco - Keokuk has provided written documentation that the employee
who violated Section 453A.2(1) has completed an in-house tobacco compliance employee
training program or a tobacco compliance employee training program which is substantially
similar to the I Pledge program; and
WHEREAS, Suburban Amoco - Keokuk wishes to assert the affirmative defense set out in
Section 453A.22(4) in order to avoid a civil penalty for its employee's violation of Section
453A.2(1) and has signed an Acknowledgment of Use of Section 453A.22(4) Affirmative
Defense to Tobacco Civil Penalty; and
WHEREAS, a retailer may assert the affirmative defenses set out in Sections 453A.22(3)-(4) only
once in a four-year period for a violation of Section 453A.2 that takes place at the same place of
business location and if an employee of Suburban Amoco - Keokuk again violates Section
453A.2(1) within a four-year period, Suburban Amoco - Keokuk will be subject to a civil penalty
as provided by Section 453A.22(2), after proper notice and opportunity for hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL
that the City Council should accept Suburban Amoco - Keokuk' use of a Section 453A.22(4)
affirmative defense and should accept Suburban Amoco - Keokuk' signed Acknowledgment of
the same.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the
Johnson County Attorney's Office, which will then provide a copy of the same to the retail
cigarette permit holder via regular mail sent to the permit holder's place of business as it appears
on the application for a retail cigarette permit.
Resolution No. 04-142
Page 2
PASSED AiX,rD APPROVED: Ma,}, 18, 2004
C'ity Lklerk7 City of Iowa Cit~'
Resolution No. 04-142
Page 3
It was moved by Champion and seconded by 0' Donnel 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 04-143
RESOLUTION ACCEPTING USE OF SECTION 453A.22(4) AFFIRMATIVE DEFENSE TO
TOBACCO CIVIL PENALTY BY BO JAMES
WHEREAS, on March 19, 2004, an employee of Bo James violated Section 453A.2(1) of the Code of
Iowa, prohibiting anyone from selling or providing tobacco, tobacco products or cigarettes to a minor; and
WHEREAS, at the time of this violation Bo James held a retail cigarette permit and was located at 118 East
Washington Street, Iowa City; and
WHEREAS, pursuant to Section 453A.22(2) of the Code of Iowa, an establishment which holds a retail
cigarette permit is subject to a civil penalty when its employee violates Section 453A.2(1); and
WHEREAS, pursuant to Section 453A.22(4), if an employee of a retailer violates Section 453A.2(1), the
retailer shall not be assessed a penalty under Section 453A.22(2), and the violation shall be deemed not to
be a violation of Section 453A.2(1) for the purpose of determining the number of violations for wlfich a
penalty may be assessed pursuant to Section 453A.22(2), if the retailer provides written documentation that
the employee of the retailer has completed an in-house tobacco compliance employee training program or a
tobacco compliance employee U'aining program which is substantially similar to the I Pledge program; and
WHEREAS, Bo James has provided written documentation that the employee who violated Section
453A.2(1) has completed an in-house tobacco compliance employee training program or a tobacco
compliance employee training program which is substantially similar to the I Pledge program; and
WHEREAS, Bo James wishes to assert the affirmative defense set out in Section 453A.22(4) in order to
avoid a civil penalty for its employee's violation of Section 453A.2(1) and has signed an Acknowledgment
of Use of Section 453A.22(4) Affirmative Defense to Tobacco Civil Penalty; and
WHEREAS, a retailer m~ay assert the affmnative defenses set out in Sections 453A.22(3)-(4) only once in a
four-year period for a violation of Section 453A.2 that takes place at the same place of business location
and if an employee of Bo James again violates Section 453A.2(1) within a four-year period, Bo James will
be subject to a civil penalty as provided by Section 453A.22(2), after proper notice and opportunity for
hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City
Council should accept Bo James' use of a Section 453A.22(4) affirmative defense and should accept Bo
James' signed Acknowledgment of the same.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the Johnson
County Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder
via regular mail sent to the permit holder's place of business as it appears on the application for a retail
cigarette permit.
~APPROVED: May 18. 2004
City Clerk, City of Iowa City
Resolution No. 04-143
Page 2
It was moved by Champion and seconded by 0'Donnel 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Terry Trueblood, Parks & Rec, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110
RESOLUTION NO. 04-144
RESOLUTION ACCEPTING THE WORK FOR THE CONSTRUCTION OF THE
CITY PARK POOL FILTER RENOVATION PROJECT.
WHEREAS, the Parks and Recreation Department has recommended that the work for the
construction of the City Park Pool Filter Renovation Project, as included in a contract between
the City of Iowa City and B.G. Brecke Company of Cedar Rapids, dated February 12, 2003, be
accepted; and
WHEREAS, the per[ormance and payment bond has been filed in the City Clerk's office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this [8th day of Flay ,20 04 ·
CITY"GLERK ' '
It was moved by ' Champion and seconded by 0' Donnel l the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
× O'Donnell
X Vanderhoef
X Wilbum
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 04-145
RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND
WAIVER OF RIGHT TO HEARING FROM LOYAL ORDER OF MOOSE
LODGE 1096
WHEREAS, on April 1, 2004, Christine Ann Garling violated Iowa Code § 453A.2(1) by
selling or providing tobacco, tobacco products or cigarettes to a minor; and
WHEREAS, at the time of the violation, Garling was an employee or agent of the
establishment operating under the retail cigarette permit issued to Loyal Order of Moose
Lodge 1096, 3151 Highway 6 East, Iowa City, Iowa; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail
cigarette permit is subject to a civil penalty of $300.00 as a result of its employee
violating Iowa Code § 453A.2(1), after a heating and proper notice; and
WHEREAS, on May 10, 2004, Loyal Order of Moose Lodge 1096 waived its right to the
hearing required by Iowa Code § 453A.22(2) and accepted responsibility for its
employee's violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the
City Clerk of the City of Iowa City; and
WHEREAS, the violation underlying the above civil penalty is the first such violation
within a two-year period.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY
COUNCIL that the City Council should accept the waiver of right to hearing and
payment of $300.00 civil penalty on behalf of Loyal Order of Moose Lodge 1096.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this
Resolution to the Johnson County Attorney's Office, which will then provide a copy of
the same to the retail cigarette permit holder via regular mail sent to the permit holder's
place of business as it appears on the application for a retail cigarette permit.
PASSED AND APPROVED:~
City Clerk, City of Iowa City
Resolution No. 04-145
Page 2
It was moved by Champ'i on and seconded by 0'Donne11 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
× Wilburn
CHESTER J. CULVER ~ LUCAS BUILDINO, FIRST FLOOR
IOWA SECRETARY OF STATE ~ DES MOINES, IOWA 50319
July 14, 2004
MARIAN K. KARR, MMC
CITY OF IOWA CITY
410 E WASHINGTON ST
IOWA CITY, IA 52240
RE: Filing of 28E Agreement between the CITY OF IOWA CITY and the
JOHNSON COUNTY
Dear MS KARR, MMC
We have received the above described agreement which you have submitted
to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa.
You may consider the same filed as of July 14, 2004.
Sincerely,
Chester J Culver
Secretary of State
CJC/pm
Enclosures
T~I, (515) 281-5204 FAX (515) 242-5953 www.sos.state.ia.us sos@sos.state.ia.us
Prepared by: Jeff Davidson, JCCOG, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252
RESOLUTION NO. 04-146
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO A'CrEST THE 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND
JOHNSON COUNTY PROVIDING FOR PRESERVATION OF THE OAKDALE
BOULEVARD CORRIDOR
WHEREAS, Iowa City and Johnson County participate in the Johnson County Council of
Governments for the purposes of metropolitan area-wide transportation planning; and
WHEREAS, JCCOG has adopted an Arterial Street Plan for the Iowa City Urbanized Area; and
WHEREAS, the adopted JCCOG Artedal Street Plan shows that Oakdale Boulevard will
eventually be extended between County Road W-66 and Scott Boulevard, but the Artedal Street
Plan does not set out a preferred corridor alignment; and
WHEREAS, it is in the best interest of the citizens of Iowa City and Johnson County to enter into
an agreement which is intended to preserve the preferred corridor now identified for Oakdale
Boulevard which will eventually be extended between County Road W-66 and Scoff Boulevard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Mayor is authorized to sign and the City Clerk to attest four originals to the 28E
Agreement between the City of Iowa City and Johnson County providing for the
preservation of the Oakdale Boulevard corridor between County Road W-66 and Scott
Boulevard.
2. In conformance with Chapter 28E, Code of Iowa (2003), the City of Iowa City shall file the
fully executed 28E Agreement with the Secretary of State.
Passed and approved this 181:h day of Fla.y ,20 04
CITY'C-LERK ~;ity A~om~y's Office
Jccogad m/res/oakdalecon~dor-28E.dcc
Resolution No. 04-146
Page 2
It was moved by Champi on and seconded by 0' Donne11 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Daniel Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO, 04-147
RESOLUTION ACCEPTING THE WORK FOR THE SCO'I-r PARK TRUNK
SANITARY SEWER PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Scott Park Trunk Sanitary Sewer Project, as included in a contract between the City of Iowa City
and Bockenstedt Excavating, Inc. of Iowa City, Iowa, dated September 3, 2003, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the
City Clerk's office; and
WHEREAS, the final contract price is $209,452.32.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 18th day of t, la~, ,20. 04
Approved by
CIT'{""""""""~LERK Ci~-,~ Attorney s Office
It was moved by Champion and seconded by 0'Donnel 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
~ Bailey
X Champion
X Elliot[
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
pweng\res\scottparktrunk.doc
Date: May 11, 2004
To: Iowa City City Council
From: Jeff Davidson, JCCOG Director
Re: Corridor preservation agreement between the City of Iowa City and Johnson County
for the extension of Oakdale Boulevard
The JCCOG Arterial Street Plan has been adopted as the arterial street planning element of the
Iowa City Comprehensive Plan. Included in the JCCOG Arterial Street Plan is the future
extension of Oakdale Boulevard between Dubuque Street and Scott Boulevard. Because of
property development pressures being experienced in the area north of Iowa City, it is desirable
to identify a more specific corridor for the extension of Oakdale Boulevard through this area.
A study was recently completed which evaluated the full range of environmental, engineering,
social, and financial factors of the various potential alignments for the extension of Oakdale
Boulevard. A corridor preservation agreement has been drafted for consideration by the Iowa
City City Council and the Johnson County Board of Supervisors. The corridor preservation
agreement identifies an approximate alignment for the future extension of Oakdale Boulevard
which would be protected during consideration of subdivisions, annexations, conditional use
permits, lot splits, farmstead splits, building permits, and rezoning of property. With the corridor
preservation agreement in place, we can assure that the various sections will eventually
connect up into a fully functional arterial street system. It is estimated that it will take up to 25
years before the entire Oakdale Boulevard corridor is constructed.
Let me know if there are any questions.
ppdadm/mem/jd-icpz, doc
Prepared by: Brad Neumann, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235
RESOLUTION NO. 04-148
RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT FOR RECYCLING SERVICES WITH CITY CARTON
COMPANY, INC., OF IOWA CITY, IOWA.
WHEREAS, the City desires to remove and recycle certain materials in a manner consistent with
good environmental practices; and
WHEREAS, an agreement has been negotiated with City Carton Company, Inc., to provide
recycling services to the City of Iowa City, which agreement is attached hereto; and
WHEREAS, the City Council finds it to be in the public interest to enter into said Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
iOWA, THAT:
1. It is in the public interest to continue recycling efforts in Iowa City, and the attached
Agreement for Recycling Services is a reasonable method of reducing the volume of solid
waste disposed at the Landfill.
2. The Agreement attached hereto and made a part hereof is approved as to form and
content.
3. The Mayor and City Clerk are hereby authorized and directed to execute and attest said
Agreement for and on behalf of the City of Iowa City.
Passed and approved this 18th day of ,20 04 ·
Approved by
CITY CLERK City Attorney's Office
It was moved by Champion and seconded by O'llnnn~l 1 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
pwadmin~res\cityca~on.res
AGREEMENT FOR RECYCLING SERVICES
This Agreement is being made and entered into between the City of Iowa City ("City") and City
Carton Company, Inc. [aka City Carton Recycling] ("Contractor") in Iowa City, Iowa for services in
connection with recycling.
WHEREAS, the City desires to remove and recycle certain materials in a manner consistent with
regulations developed by the U.S. Environmental Protection Agency, the Iowa Department of
Natural Resources and consistent with good environmental practices; and
WHEREAS, the Contractor would like to provide said recycling services to the City of Iowa City.
NOW THEREFORE, in consideration of their mutual promises, City and Contractor agree as
follows:
I. STORAGE AND REMOVAL
1. Contractor agrees, per Contractor's specifications, to provide recycling services to the City of
Iowa City for the following material, hereinafter called "recyclable materials": magazines,
newsprint, mixed paper, old corrugated containers, #1-#7 plastics (no motor oil bottles,
styrofoam, or plastic bags), tin and clear glass. Contractor agrees to provide said recycling
services in a reasonably safe and good faith manner.
2. Contractor shall provide all necessary labor, equipment and materials for performing
services described herein. These shall be considered an integral part of the service, and no
additional compensation will be paid therefor.
3. Contractor shall provide a drop-off site suitable for the unloading of recyclable materials from
refuse packer trucks, side loader trucks and dump trucks, as delivered by City or its agents,
in order to ensure total storage of all recyclable materials delivered to the Contractor's place
of business at 3 E. Benton Street or agreed upon designated area. Once City drops the
recyclable materials off at Contractor's plant, Contractor assumes all responsibility for said
recyclable materials.
4. Contractor agrees to have no markings on vehicles or containers that indicate or tend to
indicate any official relationship between the Contractor and the City.
5. The City's hauling vehicles shall be weighed on the Contractor's scale upon entry to the
· 2
Contractor's place of business, and shall be weighed again when unloaded and prior to
leaving the site. A copy of the scale ticket will be given to City's driver at that time. Records
of net weight of recyclable materials delivered shall be forwarded to the City on a monthly
basis, and shall be deemed accurate and accepted unless objected to by City within ten (10)
calendar days of receiving the monthly records. The Contractor shall maintain accurate
cumulative records for the duration of this Agreement, and shall provide such records to the
City within a reasonable time after City's request.
6. Contractor will provide City with access to Contractor's place of business during City's
normal working hours of 7:00 AM to 5:00 PM, Monday through Friday. This provision in no
way limits Contractor's ordinary hours of business or hours of operation apart from City's
use.
II. RECYCLING
7. Contractor agrees those portions of Contractor's recycling and measuring operations that
are material to its performance of this agreement shall be subject to periodic inspection by
the City or its agents. City agrees to give reasonable notice to Contractor prior to such
inspections.
8. The Contractor shall recycle materials following generally accepted standards in the
industry, which may include a variety of processes.
9. Upon receipt of City's recyclable materials, Contractor agrees to carry out the delivery,
packaging, crushing and/or any other preparation according to standard operations of the
recycling industry. Parties acknowledge Contractor may sell said recyclable materials to
bona fide users or sell back into the manufacturing stream for recycling purposes.
10. The Contractor's recycling operation, including storage of materials to be recycled and of
recycled materials, shall be conducted on a site which meets the requirements of all
applicable federal, state and local laws and regulations, including zoning ordinances.
11. Parties agree that Contractor shall be responsible for its own equipment in order to
satisfactorily perform this Agreement, and that City shall in no way be responsible for the
method or means by which material is recycled.
12. The Contractor shall be responsible for all permits, fees, and expenses related to the
disposal of any waste material from its operation which is not recyclable, and shall do so in a
3
manner consistent with all applicable federal, state and local laws, including rules and
regulations promulgated or enforced by the U.S. Environmental Protection Agency, the Iowa
Department of Natural Resources, and/or local solid waste disposal facilities. This provision
shall have no application in situations where the City fails to provide material free from any
and all hazardous waste, in which case all expenses related thereto shall be attributed to the
City.
III. CITY'S RESPONSIBILITIES
13. The City may secure "drop off" locations in Iowa City for the public's disposal of residential
and commercial recyclable materials, and will designate these locations for said use, with
notice to the public. Any material deposited at the Contractor's designated drop site located
at 3 E. Benton St. will be the responsibility of the Contractor and is not part of this
agreement.
14. The City shall provide bins of sufficient capacity and quality at these drop-off locations to
protect the recyclable materials from adverse weather. City also agrees these bins shall
include instructions and notice to the public on appropriate use of the bins, and that these
notices will be prepared by City in cooperation with Contractor.
15. The City will provide pickup and delivery service from the "drop-off" locations to the
Contractor's place of business located at 3 E. Benton Street, Iowa City, or agreed upon
designated area, as previously described above.
16. The City may provide curbside collection of recyclable materials to residential and
commercial properties as defined in the Iowa City Code of Ordinances, as amended. The
City will deliver the recyclable materials collected to the Contractor's place of business, as
previously described above.
17. City agrees that it will not knowingly or intentionally deliver to Contractor any materials
contaminated by hazardous waste.
IV. GENERAL PROVISIONS
18. The City reserves the right to terminate this Agreement upon 10 calendar days' written
notice for Contractor's substantial violation of state or federal law or City ordinance, which
violation is directly related to the subject matter of this Agreement. If the violation is not
cured within the said 10-day period given, this Agreement shall terminate unless 1)
4
Contractor has made substantial steps to cure the violation prior to expiration of the 10-day
period; and 2) City, in its sole discretion, agrees not to terminate.
19. This Agreement shall remain in effect for a period of three (3) years, beginning on July 1,
2004 and ending on June 30, 2007, and may be renewed for two (2) additional years as
agreeable by both parties.
20. This Agreement shall be governed by the laws of the State of Iowa.
21. Neither the City nor the Contractor shall assign or transfer its interest in this Agreement
without the written consent of the other. Nor shall Contractor or City compete against the
interests of the other.
22. This Agreement represents the entire agreement between the City and the Contractor and
supersedes all prior negotiations, representations or agreements, whether written or oral.
This Agreement may be amended only by written instrument signed by both the City and the
Contractor, and attached as an Addendum.
23. Nothing contained in this Agreement, nor the performance of the Parties hereunder, is
intended to benefit any third party.
24. if any one or more of the provisions contained in this Agreement are held to be invalid,
illegal, or unenforceable, this Agreement shall be deemed severable and the remainder of
the Agreement shall remain in full force and effect.
25. The Contractor shall not commit any of the following employment practices, and agrees to
include the following clauses in any of its subcontracts:
Contractor agrees not to:
(a) Discharge from employment or refuse to hire any individual because of sex, race,
color, religion, national origin, sexual orientation, gender identity, marital status, age, or
disability unless such disability is related to job performance of such person or
employee.
(b) Discriminate against any individual in terms, conditions, or privileges of employment
because of sex, race, color, religion, national origin, sexual orientation, gender identity,
marital status, age or disability unless such disability is related to job performance of
such person or employee.
V. COMPENSATION
26. a. Newsprint and magazines. The market price paid to the City will be based on the
Official Board Market (OBM) (#6 News-Chicago Region). From July 1, 2004 to June
30, 2005 the unit price per ton paid each month to the City by the Contractor shall be
the high side #6 price minus $35 per ton for drop box material and high side #6 price
minus $25 per ton for curbside material. The Contractor will honor a floor price of $0
per ton for term of contract should the #6 news price drop below $35 per ton. The City
will not be charged for the material.
Beginning on July 1,2006, including the two additional years provided for in Paragraph
19 above, the Contractor will also require an annual price adjustment for inflation. The
curbside pricing adjustment will be an annual increase of $.50 per ton and the drop
site pricing adjustment will be an annual increase of $.75 per ton. The compensation
rates, exclusive of the annual price adjustment beginning on July 1, 2006, will be as
follows for the term of the contract:
Curbside Pricin.q Drop Site PricinR
July 1,2004-June 30, 2005: OBM high side, less OBM high side, less
$25.00 per ton $35.00 per ton
July 1, 2005- June 30, 2006: OBM high side, less OBM high side, less
$25.50 per ton $35.75 per ton
July 1, 2006- June 30, 2007: OBM high side, less OBM high side, less
$26.00 per ton $36.50 per ton
For extension years:
July 1,2007-June 30, 2008: OBM high side, less OBM high side, less
$26.50 per ton $37.25 per ton
July 1, 2008- June 30, 2009: OBM high side, less OBM high side, less
$27.00 per ton $38.00 per ton
b. Old Corrugated Containers (OCC). At a minimum, the Contractor will pay the City
40% of the official board market price (#11 OCC Chicago region, high side) delivered
to Contractor by City.
6
c. Mixed Paper, Plastic, Tin and Glass. No compensation shall be paid for mixed
paper, plastic, tin and glass delivered to Contractor by City.
d. Co-mingled Materials. The Contractor will accept up to 10% of the monthly recycling
tonnage (both curbside and drop-site) co-mingled. The Contractor will charge a $20
per ton fee for co-mingled material.
27. If payment to the City is appropriate after calculating the difference between the base price
and the unit deduct price, payment to the Iowa City Accounting Division, 410 East
Washington St., Iowa City, Iowa 52240 will be due and payable within 30 days of the last
day of each calendar month. Delinquent payments shall draw interest at 1.5% per month
from the due date, until paid. Contractor also agrees that if the City obtains a judgment on
the amount due, Contractor agrees to pay coud costs and reasonable attorney fees.
VI. LIABILITY
28. The Contractor is solely responsible for the means, methods, sequencing and procedures
used in fulfilling its obligations under this Agreement, and is solely responsible for the safety
of Contractor's personnel and its own operations.
VII. INSURANCE
29. Certificate of Insurance; Cancellation or Modification
(a) The Contractor shall submit to the City, for approval, an annual Certificate of Insurance
for the term of this agreement.
(b) The Contractor shall notify the City in writing at least thirty (30) calendar days prior to
any substantial changes or in the event of any cancellation or notice of non-renewal of
said policy, policies or coverage.
(c) Cancellation or non-renewal of said policy or policies shall be considered just cause for
the City to immediately cancel this Agreement and/or to halt work under this
Agreement.
7
30. Minimum Coverage
(a) Any policy or policies of insurance purchased by the Contractor to satisfy Contractor's
responsibilities under this Agreement shall include contractual liability coverage, and
shall be in the following type and minimum amounts:
Type of Coveraqe Class I
a. Comprehensive General Liability Each Occurrence A,q,qreqate
(1) Bodily Injury and Property Damage $500,000 $1,000,000
b. Motor Vehicle Liability & Combined
Property Damage Insurance: Sinqle Limit
(1) Bodily Injury and Property Damage $500,000
c. Workers' Compensation Insurance as required by Chapter 85, Code of Iowa.
d. The City requires that the Contractor's insurance carrier be A rated or better by
A.M. Best.
(b) In addition, the Contractor shall be required to comply with the following provisions
with respect to insurance coverage:
1) The entire amount of Contractor's liability insurance policy coverage limits,
identified in the policy and on the Certificate of Insurance, must, under the policy,
be available to pay damages for which the insured Contractor becomes liable, or
for which the insured assumes liability under the indemnity agreement herein
contained, and such coverage amount shall not be subject to reduction or set off
by virtue of investigation or defense costs incurred by Contractor's insurer.
2) The entire amount of the Contractor's liability insurance policy coverage limits
shall be payable by the Contractor's insurer, with no deductible to be paid by, or
self-insured retention to be attributed to, the Contractor unless this requirement is
waived by the City. Contractor's Certificate of Insurance must set forth the nature
and amount of any such deductible or self-insured retention.
'~ 8
3) If Contractor's liability insurance coverage is subject to any special exclusions or
limitations not common to the type of coverage being provided, such exclusions
or limitations shall be noted on the Certificate of Insurance.
4) Contractor agrees to provide City with "occurrence form" liability insurance
coverages.
VIII. MISCELLANEOUS
31. Hold Harmless; Endorsement Required
a. The Contractor shall indemnify, defend and hold harmless the City of Iowa City and its
officers, employees, and agents from any and all liability, loss, cost, damage, and
expense of whatever nature, which may result from the negligent acts or omissions of
Contractor, including Contractor's agents, assigns, officials and employees. This
provision shall apply to and include costs of defense, reasonable attorney fees and
court costs, and shall apply to all such claims regardless of whether the claims are
meritorious.
b. It is further agreed that the Contractor's insurance coverage shall include an
endorsement that, with regard to Contractor's insurance coverage, the Contractor shall
not assert any claim against the City, its officers or employees arising in any way from
this Agreement. This in no way precludes Contractor from asserting claims for
damages arising from the City's own negligence.
32. Independent Contractor
Contractor, including any of its subcontractors, are not and shall not be deemed to be an
agent or employee of the City of Iowa City, Iowa, but at all times are deemed to be
independent contractors.
/ ~'~'~ day
This Agreement executed this of /'V'~ , 20 OZh , in duplicate
originals.
9
CITY CONTRACTOR
CITY OF IOWA CITY, IOWA CITY CARTON COMPANY, INC.
Ernest W. Lehman, Mayor Jog L. oCkenfels, ~residen"~
ATTEST:
Marian K. Karr, City Clerk
Approved by
City Attorney's Office
JCCC
Date: May13,2004 m e m o
To: Iowa City City C~o..~ncil
From: Brad Neumann,-~(z~rJCCOG Solid Waste Management Planner
Re: Changes to City Carton Contract
On your May 18 meeting agenda is an agreement for recycling services with City Carton Company. It has
been eight years since Iowa City renewed its recycling contract with City Carton Company. City Carton has
supplied recycling services to Iowa City since the late 1980s and the working relationship has been a good
one.
Iowa City delivers recycled materials to City Carton from both the curbside collection program and the drop
site collection program. Initially the materials included newsprint, corrugated cardboard, tin cans, #1 and #2
plastics, and clear glass. In recent years we worked with City Carton on mixed paper and magazine collection,
and eliminated glass collection at the curb. Beginning in duly, City Carton will accept #1 through #7 plastics at
the curb and at the drop sites. In the past City Carton only accepted #J and #2 plastics from Iowa City
collection programs. However, under the proposed contract City Carton will not accept motor oil bottles,
Styrofoam, or plastic bags in the expanded plastics collection program. Information pertaining to the plastics
collection changes will be promoted to the public prior to the duly 1 start date.
Other changes to the contract include the compensation rates. Recycling markets have not been strong over
the years and the new contract reflects the markets as well as the cost of doing business. City Carton's
compensation rates rely on the Official Board Market price of the Chicago Region. In the past, City Carton
concentrated on the newsprint and corrugated cardboard markets only. Iowa City guaranteed City Carton $25
per ton for these two materials. For example, Jf the Chicago market price for newsprint was $35 per ton, City
Carton would pay Iowa City $10 per ton for newsprint. If the Chicago market price was $15 per ton, Iowa City
would pay City Carton $10 per ton to accept the material. All other recyclables collected and delivered to City
Carton were done at zero compensation.
In the new contract City Carton is guaranteed $25 per ton for newsprint and magazines from the curbside
collection program and $35 per ton from the drop site program. The difference in price is due to the high level
of contamination Jn the drop site program. Corrugated cardboard will now be based on a scale price rate of
40% of the Chicago market price for corrugated cardboard, and there will be no compensation for mixed
paper, #1 through #7 plastics, and glass (drop sites only).
The last change to the contract deals with co-mingled or m~xed recyclables. There are some areas of Iowa
City where recyclables can't be collected in the normal separated fashion due to narrow street width or dead-
end streets. The large recycling trucks simply cannot get Jn and out of these areas. Using a smaller truck,
collection crews will now be able to collect these materials co-mingled. Co-mingled materials will then be
separated by City Carton at an added cost. The new contract allows Iowa City to deliver up to 10% of the
monthly recycling tonnage co-mingled. Due to the cost of separation City Carton will charge a $20 per ton fee
on co-mingled materials.
Please let me know if you need any additional information.
cc: Steve Atkins
Rick Fosse
Jeff Davidson
Dave Elias
Jim Protaskey
jccogt p/mere/city ca,ton contract.doc
Prepared by: John Yapp, Associate Planner, 410 E. Washington St., Iowa City, iA 52240; 319-356-5247 (SUB04-00005)
RESOLUTION NO. 04-:[49
RESOLUTION APPROVING THE PRELIMINARY PLAT OF GENERAL
QUARTERS, IOWA CITY, IOWA.
WHEREAS, the owner, Mike Roberts Construction, filed with the City Clerk of Iowa City, Iowa, an
application for approval of the preliminary plat of General Quarters; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The preliminary plat of General Quarters, Iowa City, Iowa, is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Passed and approved this 18th day
;YOR ---
Approved by
A EST:
CITY'CLERK City Attorney'~ Office
It was moved by Champion and seconded by 0'Donne] ] the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
~ Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
ppd admin\res~ubO4-OOOO5.doc
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, iowa:
The City Council of Iowa Cit7 in said County/Counties met on 5/18/04
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. ~4-1
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2004
(AS AMENDED LAST ON 8/19/03 .)
Be it Resolved by the Council of the City of Iowa City
Section 1. Following notice published 5/7/04
and the public hearing held. 5/18/04 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Taxes Levied on Property 34,072,974 0 34,072,97~
Less: Unccilectted Property Taxes-Levy Year 2 0 0
Net Current Prope~7 Taxes 3 34,072,974 0 34,072,97Z
Delinquent Property Taxes 4 0 0
1'IF Revenues 161,935 0 161.935!
Other City Taxes (~ 1,350,684 0 1,350,684
Licenses & Permits 7 1,068,225 0 1,068,225
Use of Money and Proper~y t ,467,643 692,410 2,160,053
Intergovernmental 16,248,080 13,768,724 30,016,804
Charges for Services 1(~ 34,732,267 O 34,732,267
Special Assessments 11 0 0 0
Miscellaneous 1; 3,250,600 1,563,720 4,814,320
Other Financing Sources 1 ,~ 49,520,771 25,164,00~c 74.684,780
Total Revenues and Other Sources I a 141,873,179 41,188,863 183,062,042
Public Safety 15 14,755,871 621,43C 15,377,301
Public Wor~s 16 8,364,924 655,864 9,020,788
Health and Social Services 17 0 0
;uiture and Recreation 18 8,980,263 611,752 9,592,016
Community and Economic Development 19 5,166,458 3,677,37c. 8,843,837
General Government 20 6.470,854 627,35~ 7,098,209
Debt Se~ice 21 11,125,215 11,125,215
Capital Projects 22 5,258,80(~ 2G,G35,96Z 31,894,764
Total Government Activities Expenditures 23 60,122,385 32,82g,74.~ 92,952,130
Business Type / Enterprises 24 36,691,652 11,366,570~ 48,058,222
Non*Program 25 ?~?:?:i::i::i i:: !:i:i:i::i i i ?:i i ?:i ?: :~
Total Gev Activities & Business Expenditures 26 96.814,037 44,196,315 141,010,352
Transfers Out 27 35,380,021 27,129,290 62,509,311
Total Expenditures/Transfers Out 28 132,194,05~ 71,325,605 203,519,662
Excess Revenues & Other Sources Over : :: ::::: :.: :': :~:::: :': :'
(Under) Expenditures/Transfers Out 29 9,679,121 -30,136,742 -20,457,621
Beginning Fund Balance July 1 30 72,644,737 29,097,627 101.742,364
Ending Fund Balance June 30 31 82,323,85E -1,039.115 81,284,742
Passedthis 18~t~ dayof May~. 2004 -- /'~
~- Signature Signature
City Clerk/Finance Officer Mayor
Resolution No. 04-150
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
52.483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa City in said County/Counties met on 5/18/04
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
~g to be heard and considering the statements made by them, gave
final consideration to the to the budget and modifications proposed at the hearing, if any.
thereupon, the following ~s introduced.
RESOLUTION No.
A RESOLUTI6 BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2004
(AS 8/19/03 .)
Be it Resolved by the Council of the Cil Iowa City
Section 1. Followin 5/7/04
and the public hearing held, 5/18/04 e current budget (as previously amended} i
herein and in the detail by fund type and activit, ~pports this resolution ~g:
[Total Budget ~m Total Budget
as certified urrent after Current
NetCurrentPropertyTaxes 3 \ 34,07~,974 0 34,072,97Z
3elinquent Property Taxes 4\ \. ~/~ 0 0
TIF Revenues
3thor C}ty Taxes 6 .~, 1,350,684 0 1,350,684
icenses & Permits 7 ./ \ 1,068,225 0 1,068,22[
Jse of Money and Propelty 8 ,/ \1.467,643 692,410 2,160,053
ntergovernmental 9 /' 1~,2481080 13,768,724 30,016,804
2harges for Services 1¢¢ 34~732,267 0 34,732,26?
~lisce[laneous /' 12 3r~.50,600 1,563,720 4,814,32(
Dther Financing Sources F'/ 13 49r5~0,771 25, 164,009 74,684,78(
total Revenues and Other Sources ,// 14 i: :;: :;1141!! 8~3,1~!! :iii!:: i~ 41,188,863 183,062,04,
/
Expenditures & Other Financing Uses
=u blic Safety / 15 ....
/ 16 8,364,9~4 655,864 9,020,78~
:ulture and Recreation / 18 8,980,263
Dommunity and Economic Developm~,f~ 19 5,166,458 , 3,677,379 8,843,83?
2eneral Government / 20 6,470,854 627,355 7,098,20c~
3cbt Service ,/ 21 11r125,215 0 11,125,21.~
~apita~ Projects , 22 5,258,800 26,635,964 31,894,76'~
Tota~ Government Activitie~ Expenditures 23 60,122,385 32,829,745 92,952,13£
~usiness Type / Enterpris~ 24 36,691,652 20,686,768 57,378,42(
Non-Program / 25 i i i : : i :: : i i :' i:: i ::::
Total Gev Activities &' Business Expenditu res 2~ 96,8~4,037 5~,516,513 150,330,55(
Transfers Out. 27 35,380,021 27,~,29,290 62,509,311
total Expenditure/Transfers Out 28 132,194,058 80,6'~,803 212.839,861
r~Under) Expenditures/Transfers Out 2~ ~ ~ ~:~ .......... ~ ~ -29,777,81~
Beginning Fund Balance July 1 30 72,644,737 29,097,627 101,742,36~
Ending Fund Balance June 30 31 82,323,858 -10,359,313 71.964.54E
Passed this day of
Signature Signature
City CIerk/Finance Officer Mayor
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CtTY BUDGET
Form 653 C1
The City Council of Iowa City in JOHNSON County, Iowa
will meet at 410 E Washington St - Cil¥ Hall
at 7:00 on 5/18~04
(hour) (Date)
.for the purpose o amend ng the current budget of the city for the flsca~ year ending June 30. ?004
(year)
by changing estimates of revenue and expenditure appropriations in the following programs for the reasons
given Additional detail ~s available at the city c~erk's office showing revenues and expenditures by f~nd type
and by activity
Total Budget Total Budget
as ~ified Current after Current
or last amendec Amendment Amendment
Revenues & Other Financln~ Sources
Taxes Lev~ed on Prepedy 34.072.97z 34.O72.97~
Less: Uncol[ectted Properly Taxes-Levy Year
~x,enditure, & Other Financine Uses
Total Gov Activities & Business expendit ....
[Under) Expendi[uresnransfers Out 29 ....... ~:~:~:,:~ ::
Continuation of ~pi~a[ improvement pr~e~s and H~L~g Authority gr~ts in p~o~ at 6/30103~ including
This document is in 6 point font, the MINIMUM allowed for publication
CITY OF IOWA CITY
FY2004
BUDGET AMENDMENTS
CITY OF I0 WA CITY
PUBLIC HEARING MAY 18, 2004
Date: May 7, 2004
To: City Council and City Manager
Budget Management Analyst
From:
Deb
Mansfield,
Re: Budget Amendments for Fiscal Year Ending June 30, 2004
A public hearing is set for the City Council meeting on May 18, 2004, at 7:00 p.m., for the purpose of
amending the FY2004 budget. This supporting documentation is on public display and available to
the public at the City Clerk's office, the Iowa City Public Library and Finance Administration offices.
The public hearing notice published on May 7, 2004 includes the FY2004 total budget as last
amended in August 2003, the current amendments and the total budget after current amendment.
City Council approval of the amendments will be requested following the public hearing on May 18,
2004. Attached you will find exhibits providing information on the FY2004 budget amendment. Page
I is the Budget Amendment and Cedification Resolution in the format required by the state; Page 2
is the notice of public hearing which appeared in the Iowa City Press-Citizen on May 7, 2004.
The FY2004 budget was amended on August 19, 2003 due to state elimination of shared revenues
and municipal assistance. Continuation of capital improvement projects and other operating
carryovers were not requested at that time in order to maintain a single focus on the legislative
funding issues. Therefore, this amendment includes carryover amendments to continue
appropriation authority from FY2003 in addition to new activity in FY2004.
Revenues are being amended by $41,188,863, expenditures by $53,516,513, and interfund transfers
by $27,129,290. A significant portion of this amendment relates to continuation of the capital
improvement plan from FY2003; including $32.6 million in revenue, $44 million in expenditures and
$21.7 million in transfers.
The FY2004 beginning fund balance is being amended by $29,097,627, of which $22,248,216 are
funds including bond proceeds carried over for capital improvement project funding.
Internal service funds are not reported on the State's Certification Resolution. Amendments to
internal service fund revenue totals $1,119,426 and are detailed on page 10. Internal service fund
expenditures amendments total $1,128,048, and are found on page 19.
Please call me at 356-5051 or Kevin O'Malley, Finance Director at 356-5053 if you have any
questions.
Attachments
City of Iowa City
FY2004 Budget Amendments
May 18, 2004
Budget Amendment & Certification Resolution .............................................................................. 1
Public Hearing Notice ...................................................................................................................... 2
Receipts & Transfers In by Program ............................................................................................... 3
Expenditures & Transfers Out by Program ................................................................................... 11
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa Cit)' in said County/Counties met on 5/18/04
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment,
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2004
(A~ AMENDED LAST ON 8/19/93 .)
Be It Resolved by the Council of the City of Iowa CI~
Section 1. Following notice published 5/7/04
and the public hearing held, 5/18/04 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Financing Sources : ::: ::: : ::: ::: i :: ::i :: :::: :: i i i i:i! :i i:: ::i::!:i::! il iii
Taxes Levied on Property 1 34,072,974 0 34,072,974
Less: Uncctlectted Propert7 Taxes-Levy Year 2 0 0 0
Net Current Property Taxes 3 34,072,974 0 34,072,974
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 161,935 0 161,935
Other City Taxes 6 1,350,684 0 1,350,684
Licenses & Permits 7 1,068,225 0 1,068,225
Use of Money and Property 8 1,467,643 692,410 2,160,053
Intergovernmental 9 16,248,080 13,768,724 30~016~804
Charges for Services 10 34,732,267 0 34,732,267
Special Assessments 11 0 0 0
Miscellaneous 12 3,250,600 1,563,720 4,814,320
Other Financing Sources 13 49,520,771 25,164,009 74,684,780
Total Revenues and Other Sources 14 141,873~ 179 41,188,863 183,062,042
Public Safety 15 14,755,871 621,430 15,377,301
Public Works 16 8,364,924 655,864 9,020,788
Health and Social Services 17 0 0 0i
:ulture and Recreation 18 8,980,263 611,753 9,592,01~
Community and Economic Development 19 5,166,458 3,677,379 8,843,837
General Government 20 6,470,854 627,355 7,098,209
Debt Service 21 11,125,215 0 11,125,21.~
Capital Projects 22 5,258,800 26,635,964 31,894,764
Total Government Activities Expenditures 23 60,122,385 32,829,745 92,952,130
Business Type / Entel]prises 24 36,691,652 20,686,768 57,378,420
Non-Program 25 :::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::: i ?!ii:: ::i:::?:: :'i ii
Total GOV Activities & Business Expenditures 26 96,B14,037 53,516,513 150,330,550
Transfers Out 27 35,380,021 27,129,290 62,509,311
Total Expenditures/Transfers Out 28 132,194,058 60,645,803 212,839,861
(Under) Expenditures/Transfers Out 29 9,679,121 -39,456,940 -29,777,819
Beginning Fund Balance July 1 30 72,644,737 29,097,627 '101,742,364
Ending Fund Balance June 30 31 82,323,858 -10,359,313 71,964,545
Passed this day of
Signature - 1 - Signature
City Clerk/Finance Officer Mayor
NOTICE OF PUBLIC HEARING
F~.6~ c~ AMENDMENT OF CURRENT CITY BUDGET
The City Council of Iowa City in JOHNSON
will meet at 410 E. Washington St. - City Hall
at 7:00 on 5/t8/04
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2004
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given,
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other FlnanclnQ Sources
Taxes Levied on Property 34,072,974 34,072,974
Less: Uncollecaed Propert~ Taxes-Lev'/Year
Net Current Property Taxes 34,072,97~ 0 34,072,974
Delinquent Property Taxes 0i
TIF Revenues 161,93f 161,935
Other City Taxes 1,350,68~ 1,350,684
Lic~enses & Permits 1,068,22.~ 1,068,225
Use of Money and Property 1,467,64~ 692,410 2,160,053
Inte~govemmental 16,248,08( 13,768,724 30,016,804
Charges for Services 1( 34,732,26; 34,732,267
Special Assessments 1
Miscellaneous 1; 3,250,60( 1,563,720 4,814,320
Other Financin[i Sources 1: 49,520,771 25,164,009 74,684,780
Total Revenues and Other Sources lZ 141,873,17<, 41.188,863 183,062,042
Expenditures & Other Financina Uses
Public Safety 1 ~ 14,755,871 621,430 15,377,301
Public Works 1( 8,364,92z 655,864 9,020,788
Heallh and Social Services 1; 0
Culture and Recreation 1( 8,980,26." 611,753 9,592,016
Community and Economic Development 1 ( 5,166,45f 3,677,379 8,843,837
General Govemmen~ 2( 6,470,85z 627,355 7,098,209
Debt Sen/ice 21 11,125,21f 11,125,215
Capital Proiects 2; 5,258,80( 26,635,964 31,894,764
Total Govemmen[ Activities Expenditures 2: 60,122,38f 32,829,745 92,952,130
Business T~pe ( Enterprises 2z 36,69i ,65.' 20,686,768 57,378,420
Non-Program 2.
Total Gov Activities & Business Expenditures 2( 96,814,03~ 53,516,513 150,330,550
Transfers Out 2; 35,380~021 27,129,290 62,509,311
Total Expenditures/Transfers Out 2( 132,194,05~ 80.645,803 212,839,861
Excess Revenues & Other Sources Over
(Under) Expenditures/Transfers Out 2c. 9,679,121 -39,456,940 -29,777,819
Beginning Fund Balance July 1 3( 72,644,73~ 29,097,627 101,742,364
Ending Fund Balance June 30 31 82,323,85~ -10,359,313 71,964,545
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
Continuation of capital improvement projects and Housing Authority grants in process at 6/30/03, including related
transfers and grant funding. Reclassify Forestry Division to Public Works program from Community Development
program. Operating revisions funded from increased revenes and fund balance.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
~ance Officer Na~ne
-2,-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
PROGRAM Use of Money and Property
11900 NON-OPERATIONAL ADMIN FY04 payment for sale of Peninsula Properly 300,000
13120 POLICE PATROL Sale of Bicycles 750
Grave spaces resale is higher than originally
15210 CEMETERY OPERATIONS budgeted plus reclass of original budget. 41,660
TOTAL FUND 10000 342,410
Debt Sen/ice on escrowed portion of 96 GO,
56310 GO BOND TRUST interest due in FY04. 50,000
TOTAL FUND 50000 50,000
84320 FIRE ACCIDENTAL/DISABILITY RETIREMENT Contingency offset Public Safety program. 300,000
TOTAL FUND 60000 300,000
Total Use of Money and Property 692,410
PROGRAM Intergovernmental
Reduce Transit state operating assistance grant to
17110 MASS TRANSIT ADMIN & SUPPORT $286,961 per IDOT July 2003 -28,977
TOTAL FUND 10000 -28,977
31515 IA RIVER POWER DAM IMPR. Continue grant funding from FY03. 12,150
Continue grant funding from FY03 plus additional
34440 DODGE ST RECONSTR-180/GOVERNOR for project start-up costs in FY04. 788,000
34515 MELROSE-GRAND AVE STUDY Continue grant funding from FY03. 17,000
34620 NORTHGATE/DODGE ST. SIGNAL Continue grant funding from FY03. 55,527
34640 LIGHTGUARD CROSS-WALKS Grant funding for Benton Street lighted crosswalk. 31,510
34990 MORMON TREK-HWY 1/HWY 921 Continue grant funding from FY03. 1,900,000
35730 HWY 6/IOWA AVE PED BRIDGE Continue grant funding from FY03. 210,000
36915 TRANSIT OFFICES FURNISHINGS Continue grant funding from FY03. 4,833
36920 BUS ACQUISITION Continue grant funding from FY03. 1,394,400
36925 BUS SHELTERS Continue grant funding from FY03. 24,334
36935 PARATRANSIT VEHICLES Continue grant funding from FY03. 189,240
36960 COURT ST TRANSPORTATION CTR Continue grant funding from FY03. 6,978,570
36965 TRANSIT GARAGE DOOR REPL Continue grant funding from FY03. 70,400
36970 BUS WASHER AND VAC Continue grant funding from FY03. 2,504
36975 TRANSIT MAINT BLDG LIGHTING Continue grant funding from FY03. 12,000
36985 TRANSIT RESEAL FLOORS Continue grant funding from FY03. 48,000
36990 TRANSIT ROOF REPLACEMENT Continue grant funding from FY03. 27,776
37430 BLDG B/C ROOF & FLOOR REPL. Continue grant funding from FY03. 50,000
37440 ENVIRONMENTAL ASSESSMENT Continue grant funding from FY03. 84,447
37450 AIRPORT OBSTRUCTION REMOVAL Continue grant funding from FY03. 241,560
Iowa City School distric[ funding for Mercer Ball
38180 MERCER BALL DIAMOND UPGRADE Fields upgrade to enable use by City High. 200,000
-3-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
Iowa City School district funding for Mercer Ball
38180 MERCER BALL DIAMOND UPGRADE Fields upgrade to enable use by City High. 200,000
IDOT grant through Project Green for landscaping
on Hwy 6 between Taylor Dr. and Fairmeadows
38315 ENT. TO CITY-BEAUTIFICATION Blvd. 28,350
38826 HARDWARE/SQFTWARE UPGRADE Amend for computer hardware / software grant. 44,748
38915 BUTLER HOUSE TRAILHEAD PARK Continue grant funding from FY03. 104,200
38999 CAPITAL IMPROVEMENTS Reclass to intergovernmental -49,788
TOTAL FUND 30000 12,469,76t
Amend for State Homeland Security Grant, funds
43110 WATER SYSTEM ADMIN & SUPPORT to be used for security projects. 130,000
TOTAL FUND 40000 130,000
65141 HOUSING AUTHORITY VOUCHER-HAP Revise HAP program to total $5,730,120. 483,619
65142 HSG. AUTHORITY VOUCHER ADMIN Revise Admin Budget to total $769,533. 119,533
65152 PUBLIC HOUSING FY03 - ClAP Carryover unexpended grant balances at 6/30/03. 178,556
65156 PUBLIC HSG-CAPITAL FUND-FY02 Carryover unexpended grant balances at 6/30/03. 116,232
TOTAL FUND 60000 897,940
Amend for receipt & disbursement of state grant to
89920 HEINZ ROAD United Natural Foods. 300,000
TOTAL FUND 80000 300,000
Total Intergovernmental 13,768,724
PROGRAM Miscellaneous
DCI repods for liquor licenses and IIMc annual
11120 CITY CLERK conf. 4,000
11310 FINANCE DEPT. ADMINISTRATION GASB 34 conversion between revenue categories. 1,184,070
11340 TREASURY Processing fees for NSF receipts 4,500
Library Expansion Grand Opening - books/t-shirts
16382 LIBRARY XEROX ACCOUNT buying and fa-selling. 5,000
TOTAL FUND 10000 1,197,570
Reclass Cable Franchise Fee from Charges for
48110 BTC ADMINISTRATION/OPERATIONS Services 500,000
TOTAL FUND 10000 500,000
-4-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers in By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
53112 LIBRARY GIFTS-CHILDREN'S MATERIALS Amend to align budget with receipts and expenses. 12,000
53113 LIBRARY GIFTS - ADULT MATERIALS Amend to align budget with receipts and expenses. 45,000
53114 LIBRARY GIFTS - DESIGNATED GIFTS Amend to correct budget. 1,500
53115 LIBRARY GIFTS * UNDESIGNATED FUNDS Amend to align budget with receipts and expenses. 6,300
53118 LIBRARY GIFTS - PUPPET FESTIVAL July family conceal funded with gift. 850
53120 SENIOR CENTER GIFTS & MEMORIAL Anticipated gift receipts for FY04. 30,000
Hein family donation for memorial flags to mark
53460 FIRE DEPARTMENT DONATIONS gravesites of deceased fireflghters. 500
TOTAL FUND 50000 96,150
Mid-American tree grant for $20,000. This is a
matching grant, so amended expenses by
64410 IOWA CITY RELEAF $40,000. 20,000
TOTAL FUND 60000 20,000
Sale of land proceeds to 87511 "Other Financing
85511 ADMINISTRATION Sources" -350,000
87511 2003 HOUSING REHAB Increase estimate for CDBG Rehab Receipts 100,000
TOTAL FUND 80000 -250,000
Total Miscellaneous 1,563,720
REVENUES $ 16,024,854
PROGRAM Other Financing Sources
Carryover for capital improvement project in
11900 NON-OPERATIONAL ADMIN. process at June 30, 2003. 471,266
Construction of a tool caddy for the Fire Insp.
vehicle. Add vehicle repairs to ready vehicle for
13250 FIRE TRAINING Fire Dept. 3,925
Paint animal rooms, including window frames and
13310 SHELTER OPERATIONS & ADMIN doors in rooms and hallways. 5,095
Contrator cost to repair marked sidewalks.
Increase revenue to reflect high reimbursements
14310 STREETS ADMIN & SUPPORT from property owners. 20,000
Operatiooal Gifts to offset lower than projected
16710 SENIOR CENTER OPERATIONS revenue from membership fees, 6,500
TOTAL FUND 10000 506,786
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
Revised bond total for 6A-lA. Set aside funds to
26550 PLAZA TOWER TIF-FY04 cover first two years debt payments. 1,349,738
TOTAL FUND 20000 1,349,738
Contingency by program area to allow for
31210 WATER MAIN PROJECTS conversion of accounting data. 300,000
Continuing appropriation for capital improvement
31230 TAFT/COURT GROUND STORAGE RES. projects in process at 6/30/03. 130,000
Continuing appropriation for capital improvement
31515 IA RIVER POWER DAM IMPR. projects in process at 6/30/03. 2,589,973
Continuing appropriation for capital improvement
31610 WATER TREATMENT PLANT projects in process at 6/30/03. 1,499,357
Continuing appropriation for capital improvement
32220 LANDFILL CELL - FY 03 projects in process at 6/30/03. 1,447,785
Continuing appropriation for capital improvement
33420 HUMMINGBIRD LANE SAN. SEWER projects in process at 6/30/03. 40,000
Change funding of Dane Rd Trunk Sewer from
33440 DANE RD TRUNK SANITARY SEWER G.O. to Sewer revenues. 0
Continuing appropriation for capital improvement
33620 SCOWl- PARK AREA TRUNK SEWER projects in process at 6/30/03. 643,698
Continuing appropriation for capital improvement
33870 WASTEWATER S. PLANT UPGRADE projects in process at 6/30/03. 211,854
Change funding of Stormwater Permitting from
G.O. bonds to Stormwater Revenue Fees.
Continuing appropriation for capital improvement
34110 EPA STORMWATER PERMI~q-ING projects. 610,000
Continuing appropriation for capital improvement
34120 CLEAR CREEK FLOOD REMEDIATION projects in process at 6/30/03. 16,425
Continuing appropriation for capital improvement
34150 CULVERT RAILING MAINTENANCE projects in process at 6/30/03. 48,625
34210 WEST SIDE STORM IMPROVEMENTS Carryover for project in process at 6/30/03. 22,422
Continuing appropriation for capital improvement
34220 BROOKLAND PARK STORM SEWER projects in process at 6/30/03. 128,446
Continuing appropriation for capital improvement
34290 S SYCAMORE REG. STRMWTR DET. projects in process at 6/30/03. 101,600
Continuing appropriation for capital improvement
34295 RIVERSIDE ARTS CAMPUS STORM projects in process at 6/30/03. 650,000
34410 S GILBERT ST IMPROVEMENTS Carryover for project in process at 6/30/03. 9,905
Carryover for capital improvement project in
34530 STREET PAVEMENT MARKING process at 6/30/03. 40,589
Continuing appropriation for capital improvement
34580 GILBERT ST iMPROV-N LANE/SYC L projects in process at 6/30/03. 37,265
Carryover for capital improvement project in
34610 HWY 6-VIDEO TRAFFIC SIGNAL process at 6/30/03. 62,365
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summar~
ACCT# DEPARTMENT DESCRIPTION AMOUNT
Continuing appropriation for capital improvement
projects in process at 6/30/03. Amend project
34620 NORTHGATE/DODGE ST. SIGNAL estimate funded by RUT. 60,523
Carryover for capital improvement project in
34730 IOWA AVE. STREETSCAPE-PHASE 2 process at 6/30/03. 30,000
Carryover for capital improvement project in
34755 CURB RAMPS - A.D.A. process at 6/30/03. 20,000
Carryover for capital improvement project in
34760 BRICK STREET REPAIR process at 6/30/03. 19,000
Carryover for capital improvement project in
34765 ASPHALT/CHIP SEAL MAINTENANCE process at 6/30/03. 231,000
Carryover for capital improvement project in
34770 CONCRETE STREET MAINTENANCE process at 6/30/03. 135,000
Amend for preliminary design Hwy 6 / Lakeside-
34830 HWY 6-LAKESIDE TO 420TH ST 420th 15,000
Continuing appropriation for capital improvement
34866 FOSTER RD/DUBUQUE INTERSECTION projects in process at 6/30/03. 112,569
Continuing appropriation for capital improvement
projects in process at 6/30/03. Additional Design
34910 OAKDALE BOULEVARD costs YTD for Oakdale Blvd. 20,303
Amend for start-up of Camp Cardinal Road
34915 CAMP CARDINAL ROAD improvement project, scheduled in FY05, FY06. 100,000
Continuing appropriation for capital improvement
34981 SCOTI' BLVD-ACT DR - E ACT projects in process at 6/30/03. 63,680
Continuing appropriation for capital improvement
34982 SCOTT BLVD-E ACT-ROCHESTER projects in process at 6/30/03. 919,775
Continuing appropriation for capital improvement
34990 MORMON TREK-HWY 1/HWY 921 projects in process at 6/30/03. 287,317
Amend for additional railroad crossing
34991 RAILROAD CROSSINGS-CITY WIDE maintenance done in FY04. 15,000
Reduce RUT funding for bridge due to grant.
Reschedule bridge for FY05 rather than FY04 and
35330 MEADOW STREET BRIDGE increased cost estimate. -310,000
Continuing appropriation for capital improvement
35730 HWY 6/IOWA AVE PED BRIDGE projects in process at 6/30/03. 50,236
Continuing appropriation for capital improvement
projects in process at 6/30/03. Final costs to pay
36260 TowER PLACE PARKING FACILITY Tower Place facility retainage. 456,497
Continuing appropriation for capital improvement
36270 TOWER PLACE COMMERCIAL FACLTY projects in process at 6/30/03. 145,788
Continuing appropriation for capital improvement
36600 RAMP MAINTENANCE & REPAIR projects in process at 6/30/03. 204,442
Carryover for capital improvement project in
36915 TRANSIT OFFICES FURNISHINGS process at 6/30/03. 1,210
Carryover for capital improvement project in
36920 BUS ACQUISITION process at 6130103. 285,600
-7-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
Carryover for capital improvement project in
36925 BUS SHELTERS process at 6/30/03. 2,360
Continuing appropriation for capital improvement
36935 PARATRANSIT VEHICLES projects in process at 6~30~03. 441718
Continuing appropriation for capital improvement
36960 COURT ST TRANSPORTATION CTR projects in process at 6/30~03. 334,001
Amend for consultant costs for Daycare facility
within Court St Transportation Bldg. Budgeted in
36961 COURT ST FAClLITY-DAYCARE FY05. 80,000
Continuing appropriation for capital improvement
36970 BUS WASHER AND VAC projects in process at 6/30/03. 626
Continuing appropriation for capital improvement
36975 TRANSIT MAINT BLDG LIGHTING projects in process at 6~30~03. 3,000
Continuing appropriation for capit~l improvement
36985 TRANSIT RESEAL FLOORS projects in process at 6/30/03. 12,000
Carryover for capital improvement project in
36990 TRANSIT ROOF REPLACEMENT process at 6130103. 6,944
Carryover for capital improvement project in
37410 AIRPORT NORTH COMMERCIAL PARK process at 6/30/03. 20,158
Continuing appropriation for capital improvement
37430 BLDG B/C ROOF & FLOOR REPL. projects in process at 6/30/03. 21,428
Amend for final costs to relocate Airport office.
37470 AIRPORT OFFICE RELOCATION Former office is now being rented. 9,500
Carryover for capital improvement project in
38110 ANIMAL CONTROL HVAC RENOV process at 6/30/03. 15,700
Continuing appropriation for capital improvement
38140 CITY PARK POOL FILTER SYSTEM projects in process at 6130103. 17,209
Continuing appropriation for capital improvement
38150 SKATEBOARD PARK projects in process at 6/30~03. 19,306
Continuing appropriation for capital improvement
38160 TENNIS COURT RELIGHTING projects in process at 6/30/03. 43,020
Continuing appropriation for capital improvement
38315 ENT. TO CITY-BEAUTIFICATION projects in process at 6/30/03. 9,438
Continuing appropriation for capital improvement
38320 TARP-G.O. BOND REHAB projects in process at 6/30/03. 100,000
Continuing appropriation for capital improvement
projects in process at 6/30/03. Amend for
38370 CEMETERY DEEDED BQDY AREA DEV. completion of Cemetery improvement project. 85,008
38545 REC CENTER BOILER & AC Amend for project costs through 4/22/04. 4,000
Carryover for capital improvement project in
38550 LIBRARY EXPANSIQN process at 6/30/03. 8,442,639
Carryover for capital improvement project in
38595 PUBLIC ART process at 6/30/03. 50,000
-8-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT# DEPARTMENT DESCRIPTION AMOUNT
Carryover for capital improvement project in
38615 CITY PARK RIDE DEVELOPMENT process at 6/30/03. 39,047
Carryover for capital improvement project in
38620 HIGHWAY 6 TRAIL process at 6/30/03. 33,731
Carryover for capital improvement project in
38630 SOUTH SYCAMORE TRAIL process at 6/30/03. 192,152
Carryover for capital improvement project in
38655 PARK RESTROOM IMPROVEMENTS process at 6/30/03. 20,000
Carryover for capital improvement project in
38665 CITY PARK BUILDING/PKG IMPROV. process at 6/30/03. 74,292
Amend for continuation of Financial software
38740 FIN/HMN RES COMPUTER SYSTEM replacement. 177,500
Amend for building communication project to wire
38750 CITY HALL-OTHER PROJECTS Emma J Harvat Hall for internet/network access. 20,000
Carryover for capital improvement project in
38760 CIVIC CENTER HVAC process at 6/30/03. 52,410
Carryover for capital improvement project in
38790 PLANNING DEPT. REMODEL process at 6/30/03. 38,734
Carryover for capital improvement project in
38835 CAPITAL OUTLAY-GENERAL GOVT process at 6/30/03. 471,266
Carryover for capital improvement project in
38840 FIRE STATION #1 TRAINING ROOM process at 6/30/03. 17,240
Carryover for capital improvement project in
38880 FIRE STATION #4 process at 6/30/03. 100,000
Carryover for capital improvement project in
38915 BUTLER HOUSE TRAILHEAD PARK process at 6/30/03. 15,516
Carryover for capital improvement project in
38920 PARKS PLAYGROUND EQUIP. REPL. process at 6/30/03. 37,500
Carryover for capital improvement project in
38940 WATERWORKS PARK process at 6/30/03, 159,400
Change funding source of Riparian Restoration
38942 RIPARIAN RESTOR-CORPS OF ENGR from G.O. to water revenues. 0
Carryover for capital improvement project in
38980 PARKS IMPROVEMENT/MAINTENANCE process at 6/30/03. 154,238
38999 CAPITAL PROJECTS Revenue reclassed -215,000
Reduce based on current project list for 2004 GO
39100 2004 G.O. BOND ISSUE issue. -2,000,000
TOTAL FUND 30000 20,162,330
-9-
City of Iowa City
FY04 Budget Amendment
Receipts and Transfers In By Program
Department Summary
ACCT~ DEPARTMENT DESCRIPTION AMOUNT
Purchase of Parking Mgmt system phase I. Will be
41120 ON STREET & LOT OPERATIONS financed internally to be repaid over 5 years. 100,403
Reclassify Sr. Ctr payment to Parking to be an
41180 TOWER PLACE RAMP OPERATIONS expense rather than a transfer per Accounting. -20,000
Transfer from Sewer Bond Reserve to Sewer
operations; recalculation of reserve requirement by
42110 WASTEWATER TRMT ADMIN & SUPP bond/arbitrage counsel. 1,815,576
Transfer from Sewer Bond Reserve to Sewer
operations; recalculation of reserve requirement by
42320 SEWER REVENUE BOND RESERVE bond/arbitrage counsel. 754,176
TOTAL FUND 40000 2,650,155
87511 2003 HOUSING REHAB Sale of parcel 64~1A - Plaza Towers. 250,000
Increase bond sale to 7.415 million for Plaza
89310 CITY-UNIVERSITY PROJECT 1 Towers TIF project. 245,000
TOTAL FUND 80000 495,000
Total Other Financing Sources 25,164,009
TOTAL REVENUES AND OTHER SOURCES $ 41,188,863
PROGRAM Internal Service Funds
School district, Johnson County and GO funding to
38220 TELEPHONE SYSTEM UPGRADE complete project. 419,626
TOTAL FUND 30000 419,626
63900 RADIO SYSTEM Reimbursement of expenses 3,800
66100 RISK MANAGEMENT ADMINISTRATION Admin costs funding from all loss reserves. 117,500
66200 GENERAL GOVT. RISK MANAGEMENT FY03 / FY04 Loss Reserve payments 90,000
66310 PARKING FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 50,000
66320 POLL. CTRL. FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 120,000
66330 WATER FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 80,000
66340 REFUSE FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 148,000
66350 LANDFILL FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 50,000
66410 AIRPORT FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 15,500
66440 EQUIPMENT FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 20,000
66450 BROADBAND FUND LOSS RESERVE FY03 / FY04 Loss Reserve payments 5,000
TOTAL FUND 60000 699,800
Total Internal Service Funds $, 1,119,426
City of iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct~ Department Descriotlon Amount
PROGRAM Public Safety
Eliminate contract for traffic data stop evaluation, due to 2003 legislature
13110 POLICE DEPARTMENT ADMIN. funding cuts, witl do analysis in-house. -15,000
13120 POLICE PATROL Reductions in overtime and training due to 2003 legislature funding cuts. -22,680
13130 CRIMINAL INVESTIGATION Purchase of investigator jackets to permit easy ID while at cdme scene. 5,280
13140 RECORDS AND IDENTIFICATION Reductions to offset loss of state funding to cities from 2003 legislature. -20,262
13151 COMMUNITY SERVICES BUREAU Elimination of DARE program due to 2003 legislature funding cuts. -10,892
13153 COMMUNITY SERVICES BUREAU Elimination of DARE program due to 2003 legislature funding cuts. -2,391
13211 FIRE GENERAL ADMINISTRATION Revise gas/electdc estimates and funding for necessary station repairs 5,644
13221 FIRE EMERGENCY OPERATIONS Carryover budget authority for open purchase orders at 6130/03. 27,601
Carryover budget authority for capital outlay open purchase orders at
13231 FIRE PREVENTION 6/30/03, and vehicle repairs & modification of Fire Inspection vehicle. 6,090
13250 FIRE TRAINING Carryover budget authodty for open purchase orders at 6/30/03. 5,357
Replace photocopier; revised gas/electric costs; additional building
maintenance costs. Reduce temporary workers hours due to 2003
13310 SHELTER OPERATIONS & ADMIN legislature funding cuts. 13,049
Amend for fees collected & revenues associated with code book update,
13420 BUILDING INSPECTION and additional expenses enforcing weed & snow removal codes. 8,654
TOTAL FUND 10000 450
Hain family donation for memodal flags to mark gravesites of deceased
53460 FIRE DEPARTMENT DONATIONS flreSghters. 500
TOTAL FUND 50000 500
84210 NON-REIMBURSABLE PERSONNEL Move from Gan Government program area. 320,480
.,
84320 FIRE ACCIDENTAL/DISABILITY RETIREMENT Contingency to allow for conversion of accounting data due to GASB 34. 300,000
TOTAL FUND 80000 620,480
Total Public Safety $ 621,430
PROGRAM Public Works
Carryover budget authority for open purchase orders at 6/30/03, amend to
12220 ENGINEERING SERVICES fund software and computer updates, and to replace a data collector unit. 38,792
Carryover budget authority for open purchase orders at 6/30/03, amend for
12310 PUBLIC WORKS ADMINISTRATION new Director expenses. 5,055
Contingency to allow for conversion of accounting data due to GASB34
12510 ENERGY CONSERVATION ACTIVITIES and new accounting system. 200,000
14122 TRAFFIC ENG SIGNS Carryover budget authority for open purchase orders at 6/30/03. 2,489
Revised gas/electric costs, replaced Streets Division copier 10+ years old,
14310 STREETS ADMIN & SUPPORT purchased 6 radio units to improve communications. 19,647
14320 STREETS REPAIR PROGRAMS Purchased 11 new pagers to replace old worn-out equipment. 990
Carryover budget authod[y for open purchase orders at 6/30/03, and
14360 EQUIPMENT RENTAL/REPLACEMENT amend for trailer to transport new skidloader to City job sites. 12,305
-11 -
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct~ Department Description Amount
Contractor cost to repair marked sidewalks. Increase revenue to reflect
14370 SIDEWALK INSPECTION higher than anticipated reimbursements from property owners. 40,000
15110 FORESTRY OPERATIONS Funds to hire a contractor to transplant trees. 1,240
15110 FORESTRY OPERATIONS Reclassed to Public Works from Community / Econ Development Program 315,593
Carryover budget authority for open pumhase orders at 6/30/03, fund
17120 MASS TRANSIT OPERATIONS structure repairs, and repdnt maps. 18,535
TOTAL FUND 10000 654,646
Admin costs reclassed to Public Works from Community / Econ
82000 ROAD USE TAX Development Program 1,218
Total Public Works $ 655,864
PROGRAM Culture and Recreation
Carryover budget authority for open pumhase orders at 6/30/03. fund
structure and roadway repairs, ADA accessibility improvements, cemetery
15210 CEMETERY OPERATIONS mapping, end tree/shrub replacement. 21,864
Carryover budget authority for open purchase orders at 6/30/03, revise
16112 GENERAL REC ACTIVITIES gas/electric estimates. 6,295
16138 SOCIAL & CULTURAL ACTIVITIES Carryover budget authority for open purchase orders at 6/30/03. 6,325
16141 AQUATICS Revise gas/electric estimates. 717
Carryover budget authority for open pumhase orders at 6/30/03, rev[se
16142 AQUATICS gas/electric estimates. 25,627
16143 AQUATICS Revise gas/electric estimates. 5,302
16194 SPORTS Carryover budget authority for open purchase orders at 6/30/03. 309
Cam/over budget authority for open purchase orders at 6/30/03, revise
16220 PARKS OPERATIONS & MAINT. gas/electric estimates, fund various park tree planting and vehicle repairs. 60,797
16240 BALL DIAMONDS Cam/over budget authority for open purchase orders at 6/30/03. 2,956
16312 GENERAL LIBRARY Revise gas/electric estimates. 652
16382 LIBRARY XEROX ACCOUNT Library Expansion Grand Opening - books/t-shirts buying & re-selling. 5,000
16383 LIBRARY DAMAGES & LOSSES Need to increase this ares of library collection for new building circul,ation. 2,000
Direct State Aid - these items meet State requirements that this funding be
16385 ENRICH IOWA spent on technology. Approved by Library Board. 13,700
Contingency to allow for conversion of accounting data due to GASB34
16510 PARKS & REC DEPT ADMIN. and new accounting system. 250,000
Carryover budget authority for open purchase orders at 6/30103,
advertising new membership program, increased bulk mailing and
brochures/stationary. Also fund unanticipated building repairs. Reclassify
Senior Center payment to Parking to be an expense rather than a transfer
16710 SENIOR CENTER OPERATIONS per Accounting. 66,354
TOTAL FUND 10000 467,898
53112 LIBRARY GIFTS t BEQUESTS -CHILDREN'S
MATERIALS Amend for FY04 activity 12,000
-12-
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
AccU¢ Department Descrletion Amount
53113 LIBRARy GIFTS / BEQUESTS - ADULT MATERIALS Amend for FY04 activity 45,000
53114 LIBRARY - DESIGNATED GIFTS Amend for FY04 activity 2,965
53115 LIBRARY - UNDESIGNATED FUNDS Amend to align budget with receipts & expenditures. 4,800
53118 LIBRARY - PUPPET FESTIVAL July family concer[ funded with gift 850
Necessary budget authority for FY04 program expenses funded thru the
53120 SENIOR CENTER GIFTS & MEMORIAL Center's gift fund. 34,663
54930 PARK LAND ACQUISITION RESERVE Reclass funding to capital improvement projects per new Acctg sys. 43,577
TOTAL FUND 50000 143.855
Total Culture and Recreation $ 611,753
PROGRAM Community and Economic Development
Various PiN grants were not completed at 6/30/03. Carryover to finish
12132 NEIGHBORHOOD IMPR PROGRAMS projects. 30,503
Contingency to allow for conversion of accounting data due to GASB 34.
12170 ECONOMIC DEVELOPMENT Also fund Community Profile printing and website*development. 411.750
Carryover budget authority for open purchase orders at 6/30/03, funding
for Plaza fountain repairs, Plaza bench anchoring, and seasonal water
12410 CBD MAINTENANCE OPERATIONS usage. Revise gas/electric estimate. 46,496
15110 FORESTRY OPERATIONS Reclassed to Public Works from Community / Econ Development Program -315,593
TOTAL FUND 10000 173,156
Carryover budget authority for open purchase orders at 6/30/03, and to
55121 JCCOG-GENERAL TRANS. PLAN fund traffic optimization software. 5.209
55150 JCCOG HUMAN SERVICES Phnting costs for JCCOG Service Directory. 2,945
Carryover of funds awarded thru lC Landfill Waste Reduction program,
55160 SOLID WASTE MANAGEMENT Funds have not yet been claimed. 19,311
TOTAL FUND 50000 27,465
Mid-American tree grant for $20,000. This is a matching grant, so
amended expenses by $40,000. Also carryover of open purchase orders at
64410 IOWA CiTY RELEAF 6/30/03. 41,025
Reclassed to Community / Econ Development Program from Business
65330 HOUSING PROPERTY MANAGEMENT Type (Housing Authority) 10,183
65330 HOUSING PROPERTY MANAGEMENT Revise gas/electric estimates. 867
TOTAL FUND 60000 52,075
Move Admin costs reclassed to Public Works from Community /Econ
82000 RQAD USE TAX Development Program -1,215
Carryover to fund HOME projects that were funded with pdor years monies
81000 HOME Program that were not completed in FY03, plus loan repayments. 655,706
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acc~ Department Description Amount
CDBG projects that were funded but not completed in FY03, plus a lead
85000 C.D,B G assessment and professional liability policy. 205,195
Bond issuance costs for 64-1a Plaza Towers project plus 1,349,738
89310 CITY-UNIVERSITY PROJECT 1 capitalized interest to fund debt service until Tlr reimbursements begin. 2,265,000
89920 HEINZ ROAD Amend for receipt & disbursement of state grant to United Natural Foods. 300.000
TOTAL FUND 80000 3.424,683
Total Community and Economic Development $ 3,677,379
PROGRAM General Government
f 1110 CITY COUNCIL Carryover budget authority for open purchase orders at 6/30/03. 147
11120 CITY CLERK Carryover for pending publication of entire zoning ordinance. 11,187
Carryover budget authority for open purchase orders at 6/30/03, and
11130 CITY ATTORNEY carryover office furniture, 3,843
11210 CITY MANAGER Amend to cover arbitration costs, and auto allowance. 11,600
Carryover budget authority for open purchase orders at 6/30/03, and fund
11220 HUMAN RELATIONS Personnel Administrator's chair. 2,312
11320 ACCOUNTING & REPORTING Carryover budget authority for open purchase orders at 6/30/03. 349
11340 TREASURY Carryover budget authority for open purchase orders at 6/30/03 359
11360 DOCUMENT SERVICES Replace 2 monitors in FY04 and upgrade desktop publishing software. 6,328
Amend for changes in insurance costs & coverage, including the addition
11400 RISK MANAGEMENT of new water & wastewater facilities. 130,000
Carryover budget authority for open purchase orders at 6/30/03, revise
11510 OPERATIONS & MAINTENANCE gas/electric estimates. 12,007
11520 JOHN WILSON BUILDING Revise gas/electric estimates -3521
Carryover to fund Building Blocks to Employment program & events
11600 HUMAN RIGHTS ACTIVITIES Commission was unable to finish in FY03. 6,764
11900 NON-OPERATIONAL ADMIN. Contingency funding for General Fund Departments. 333,109
TOTAL FUND 10000 514,484
Carryover for loss reserve payments. Aisc fund worker's compensation
64210 NON-REiMBURSABLE PERSONNEL premiums that increased substantially in FY04. 113,000
64400 PUBLIC SAFETY RESERVE Reclass exp to public safety program area. -129
TOTAL FUND 80000 112,871
Total General Government $ 627,355
-14-
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct# Department Description Amount
PROGRAM Capital Projects
34110 EPA STORMWATER PERMI~q'ING Carryover of $517,487 517,487
34120 CLEAR CREEK FLOOD REMEDIATION Carryover of $16,425 16,425
34150 CULVERT RAILING MAINTENANCE Carryover of $48,625 48,625
34210 WEST SIDE STORM IMPROVEMENTS Carryover of $22,422 22,422
34220 BROOKLAND PARK STORM SEWER Carryover of $128,446 128,446
34290 S SYCAMORE REG. STRMWTR DET Carryover of $101,600 101,600
34295 RIVERSIDE ARTS CAMPUS STORM Carryover of $650,000 650,000
34410 S GILBERT ST IMPROVEMENTS Carryover of $9,905 9.905
34440 DODGE ST RECONSTR-180/GOVERNOR Carryover of $573,094 673,094
34515 MELROSE.GRAND AVE STUDY Carryover of $12,765 12,765
34530 STREET PAVEMENT MARKING Carryover of $40,589 40,589
34580 GILBERT ST IMPROV-N LANE/SYC L Carryover of $37,265 37,265
34610 HWY 6-VIDEO TRAFFIC SIGNAL Carryover of $62,365 62,365
34620 NORTHGATEJDODGE ST. SIGNAL Carryover of $105,050 116,050
34640 LIGHTGUARD CROSS-WALKS Additional FY04 project, funded by RUT and state grant. 31.510
34730 IOWA AVE. STREETSCAPE-PHASE 2 CarTyover of $30,000 30,000
34755 CURB RAMPS - A.D.A. Carryover of $20.000 20,000
34760 BRICK STREET REPAIR Cam/over of $19,000 19,000
34765 ASPHALT/CHIP SEAL MAINTENANCE Cat.over of $231,000 231,000
34770 CONCRETE STREET MAINTENANCE Carryover of $135,000 135,000
34830 HWY 6-LAKESIDE TO 420TH ST Star[up of preliminary design. 15,000
34866 FOSTER RD/DUBUQUE INTERSECTION Carryover of $12,569 plus FY04 star[up costs for FY05 project 112,569
34910 OAKDALE BOULEVARD Carryover of $10,303 20.303
34915 CAMP CARDINAL ROAD Amend for FY04 star[-up costs; this project is budgeted in FY05. 100,000
34981 SCOTT BLVD-ACT DR - E ACT Carryover of $63,680 63.680
34982 SCOTT BLVD-E ACT-ROCHESTER Carryover of $919,358 919.358
34990 MORMON TREK-HWY 1/HWY 921 Carryover of $1,590.651 1,590,651
34991 RAILROAD CROSSINGS-CITY WIDE FY04 additional costs. 15,000
35330 MEADOW STREET BRIDGE Rescheduled for FY05 -310,000
35730 HWY 6/IOWA AVE PED BRIDGE Carryover of $260,236 260,236
36915 TRANSIT OFFrCES FURNISHINGS Cam/over of $6,043 6,043
36920 BUS ACQUISITION Carryover of $1,680,000 1,680,000
36925 BUS SHELTERS Carryover of $30,418 30,418
36935 PARATRANSIT VEHICLES Carryover of $228,000 228,000
36960 COURT ST TRANSPORTATION CTR Carryover of $7,556,664 7,556,664
36961 COURT ST FACiLITY-DAYCARE Amend for design costs. 46.196
36965 TRANSIT GARAGE DOOR REPL Carryover of $30,684 30,684
36970 BUS WASHER AND VAC Carryover of $3,130 3,130
36975 TRANSIT MAINT BLDG LIGHTING Carryover of $15,000 15,000
36985 TRANSIT RESEAL FLOORS Carryover of $60,000 60,000
36990 TRANSIT ROOF REPLACEMENT Carryover of $34,720 34,720
38110 ANIMAL CONTROL HVAC RENOV Carryover of $15,700 15,700
38140 CITY PARK POOL FILTER SYSTEM Carryover of $13,909 13,909
38150 SKATEBOARD PARK Carryover of $19,306 19,306
38160 TENNIS COURT RELIGHTING Carryover of $43,020 43,020
Amend for project paid by school distdct to enable them to use Mercer
38180 MERCER BALL DIAMOND UPGRADE ball fields for City High home games. 200,000
38220 TELEPHONE SYSTEM UPGRADE Completion of project from FY03, also see Internal Service Funds. 60,000
38315 ENT. TO CITY-BEAUTIFICATION Cam/over of $9,438 37,788
38320 TARP-G.O. BOND REHAB Carryover of $81,189 81,189
38370 CEMETERY DEEDED BODY AREA DEV. Carryover of $39,628 85,008
38545 REC CENTER BOILER & AC Completion of FY03 project. 4,000
38550 LIBRARY EXPANSION Carryover of $8,408,372 8,408,372
38595 PUBLIC ART Carryover of $41,554 41,554
38615 CITY PARK RIDE DEVELOPMENT Carryover of $36,934 36,934
38620 HIGHWAY 6 TRAIL Carryover of $33,731 33,731
38630 SOUTH SYCAMORE TRAIL Carryover of $132,927 132,927
38655 PARK RESTROOM IMPROVEMENTS Carryover of $20.000 20.000
38665 CITY PARK BUILDING/PKG IMPROV. Carryover of $73,521 73,521
Additional budget authority for multi-year project to replace Accounting
38740 FIN/HMN RES COMPUTER SYSTEM and Human Resources software. 150,000
City Clerk project to wire Emma J Harvat Hall for intemet / network
38750 CITY HALL-OTHER PROJECTS access. 20,000
38760 CIVIC CENTER HVAC Carryover of $52,395 52,395
38826 HARDWARE/SOFTWARE UPGRADE Carryover of $108,815 168,815
38835 CAPITAL OUTLAY-GENERAL GOVT Carryover of $961,266 reclassed from transfers 961,266
-15-
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct# Department Description Amount
38840 FIRE STATION #1 TRAINING ROOM Carryover of $17,240 17,240
38880 FIRE STATION ~1 Carryover of $109.872 109,872
38915 BUTLER HOUSE TRAILHEAD PARK Cam/over of $119,716 119,716
38920 PARKS PLAYGROUND EQUIP. REPL. CarP/over of $37,500 37,500
36940 WATERWORKS PARK Carryover of $159,293 159,293
38980 PARKS IMPROVEMENT/MAINTENANCE Carryover of $151,708 151,708
Continuing appropriation for capital improvement projects in process at
TOTAL FUND 30000 6/30/03 and revised project estimates as noted above. 26,635,964
Total Capital Projects $ 26,635,964
PROGRAM Business Type / Enterprises
31210 WATER MAiN PROJECTS Increased per FY04 maintenance areas from Water Division. 300,000
31230 TAFT/COURT GROUND STORAGE RES. Carryover of $130,000 130,000
31515 IA RIVER POWER DAM IMPR. Carryover of $2,602.123 2,602,123
31610 WATER TREATMENT PLANT Carryover of $1.487.988 1,487,988
32220 LANDFILL CELL - FY 03 Carryover of $1,447.785 1,447,785
33420 HUMMINGBIRD LANE SAN. SEWER Carryover of $40,000 40,000
33620 SCOWl' PARK AREA TRUNK SEWER Carryover of $643,698 643,698
33870 WASTEWATER S. PLANT UPGRADE Carryover of $211,854 211,854
36260 TOWER PLACE PARKING FACILITY Carryover of $433,497 456,497
36270 TOWER PLACE COMMERCIAL FACLTY Carryover of $145,663 145,663
36600 RAMP MAINTENANCE & REPAIR Carryover of $204,442 204,442
36920 BUS ACQUISITION Carryover of $1,680.000 1,680,000
36960 COURT ST TRANSPORTATION CTR Carryover of $7,556,664 7,556,664
36965 TRANSIT GARAGE DOOR REPL Carryover of $30,684 30,684
36970 BUS WASHER AND VAC Carryover of $3,130 3,130
36975 TRANSIT MAINT BLDG LIGHTING Carryover of $15,000 15,000
36990 TRANSIT ROOF REPLACEMENT Carryover of $34,720 34,720
37410 AIRPORT NORTH COMMERCIAL PARK Carryover of $20,130 20,130
37430 BLDG B/C ROOF & FLOOR REPL. Carryover of $71 i428 71,428
37450 AIRPORT OBSTRUCT[ON REMOVAL Carryover of $229.556 229,556
37470 AIRPORT OFFICE RELOCATION Additional to complete project. 9,500
Continuing appropda6on for capital improvement projects in process at
TOTAL FUND 30000 6/30/03 and revised project estimates as noted above. 17,320,862
Carryover for loss reserve payments. Also fund worker's compensation
41110 PARKING ADMIN & SUPPORT premiums that increased substantially in FY04. 95,139
Carryover for open purchase orders. Purchase of Parking Mgmt system
41120 ON STREET & LOT OPERATIONS phase I will be financed internally to be repaid over 5 years. 102,308
Carryover for open purchase orders at 6-30-03 services and charges and
41140 CAPITOL STREET RAMP OPERATIONS commodities. 6,813
Carryover for open purchase orders at 6-30-03 services and charges and
41150 DUBUQUE STREET RAMP OPERATIONS commodities. 1,215
Carryover for open purchase orders at 6-30-03 services and charges and
41170 CHAUNCY SWAN RAMP OPERATIONS commodities. 574
Revise FY04 budget for gas and electric. Carryover for open purchase
41180 TOWER PLACE RAMP OPERATIONS orders. 6,121
-16-
City of iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct~ Department Description Amount
Carryover for loss reserve payments. Also fund worker's compensation
premiums that increased substantially in FY04. Not predicted when
42110 WASTEWATER TRMT ADMIN & SUPP budget was prepared. 194,998
Revise FY04 budget for gas and electric. Carryover for open purchase
42120 NORTH PLANT OPERATIONS orders. 31,756
Revise FY04 budget for gas and electric. Carryover for open purchase
42130 SEWER SYSTEM orders. 27,621
Revise FY04 budget for gas and electric. Carryover for open purchase
42150 SOUTH PLANT OPERATIONS orders. Electricity usage has increased. 368,252
Revise FY04 budget for gas and electdc to be equal to prior year actual
expense. Cam/over for loss reserve payments. Worker's Compensation
43110 WATER SYSTEM ADMIN & SUPPORT premiums increased. 511,664
Rev[se FY04 budget for gas and electric. Carryover for open purchase
43120 WATER PLANT OPERATIONS orders. 13,347
Distribution water main rehabilitation & replacement projects. Revis~ FY04
43130 WATER DISTRIBUTION SYSTEM budget for gas and electric. Carryover for open purchase orders. 184,579
Carryover for open purchase orders at 6-30-03 services and charges and
43140 WATER CUSTOMER SERVICE commodities. 273.004
Carryover for open purchase orders at 6-30-03 services and charges and
43160 WATER PUBLIC RELATIONS commodities. 25,641
Revise FY04 budget for gas and electric. Carryover for loss reserve
payments. Worker's Compensation premiums increased. Not predicted
44110 REFUSE COLL. ADMIN & SUPPORT when budget was prepared. 157.005
Purchase of a packer truck to pick up refuse. 'Replace packer with
44120 REFUSE COLLECTON OPERATIONS automated packer truck. Amend to repair garage doors. 137.564
Carryover for open purchase orders at 6-30-03 services and charges and
44130 YARD WASTE COLLECTION commodities. 5,265
44150 WHITE GOODS/BULKY COLLECTION Increase to annual replacement cost of pickup truck. 3,965
Carryover for loss reserve payments. Also fund worker's compensation
premiums that increased substantially in FY04. Not predicted when
45110 LANDFILL ADMIN & SUPPORT budget was prepared. -79,200
Revise FY04 budget for gas and electric. Carryover budget authority for
45120 LANDFILL OPERATIONS capital outlay open purchase orders at 6-30-03. 287,647
Carryover FY03 project for on-site water mains and non-potable water well,
Carryover budget authority for capital outlay open purchase orders at 6-30-
45130 SOLID WASTE RECYLING OPERATION 03. 121,710
Amend budget due to: E-waste is successful & has exceeded grant
45170 ELECTRONIC WASTE COLLECTION funding. 19,000
Amend budget due to: E-waste is successful & has exceeded grant
45330 SOLID WASTE SURCHARGE RESERVE funding, -2,700
Revise FY04 budget for gas and electric. Carryover for loss reserve
46110 AIRPORT OPERATIONS payments. Amend for changes in insurance costs and coverage, 41,804
Carryover for loss reserve payments. Also fund worker's compensation
premiums that increased substantially in FY04. Not predicted when
48110 BTC ADMIN ISTRATION/OP ERATIONS budget was prepared. -18,743
Carryover for open purchase orders at 6-30-03 services and charges and
48140 LOCAL ACCESS PASS THRQUGH commodities. 39,215
TOTAL FUND 40000 2,555,564
Revise HAP Program and Admin Budget. Worker's Compensation
65121 HOUSING AUTHORITY ADMIN premiums increased. Not predicted when the budget was prepared. 17,032
65141 HOUSING AUTHORITY VOUCHER-HAP Revise HAP Program and Admin Budget. 483,619
-17-
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct# Department Description Amount
Revise FY04 budget for gas and electric to be equal to pdor year (FY03)
65151 PUBLIC HOUSING PROGRAM actual expense, 1,454
Carryover for onexpended grant balances at 6/30/03. Carryover budget
65152 PUBLIC HOUSING FY03 - ClAP authodbJ for capital outlay open purchase orders at 6/30103. 191,206
65156 PUBLIC HSG-CAPITAL FUND-FY02 Carryover for unexpended grant balances at 6/30/03. 116,232
Revise FY04 budget for gas and electric to be equal to prior year (FY03)
65332 SUNFLOWER MANAGEMENT FEE #2 actual expense. 799
TOTAL FUND 60000 810,342
Total Business Type / Enterprises $ 20,686,768
TOTAL GOVERNMENT I BUSiNESS TYPE EXPENDITURES $ 53,516,513
PROGRAM Transfers Out
Continuing appropriation for capital improvement projects in process at
6/30/03. Amend for building communication project to wire Emma J.
11900 NON-OPERATIONAL ADMIN. Harvat Hall, 41.428
Reclassify Sr. Cfr payment to Parking to be an expense rather than a
16710 SENIOR CENTER OPERATIONS transfer per Accounting. -20,000
TOTAL FUND 10000 21,426
Continuing appropriation for capital improvement projects in process at
31950 02 WATER REV BOND CONTROL 6~30/03. 2,995,064
38835 CAPITAL OUTLAY-GENERAL GOVT Carryover for capital improvement project in process at June 30, 2003. 471,266
Change funding of: Stormwater Permitting from G.O. bonds to Stormwater
Revenue Fees, Dane Rd Trunk Sewer from G.O. to Sewer revenues, and
39100 2004 G.O. BOND ISSUE Riparian Restoration from GO to water revenues. -1,990,000
Continuing appropriation for capital improvement projects in process at
6/30/03. Carryover for capital improvement project in process at June 30,
39500 2003 G.Q. BOND ISSUE 2003. 3,100,122
Continuing appropriation for capital improvement projects in process at
6130/03. Carryover for capital improvement project in process at June 30,
39900 2002 G.O. BOND ISSUE 2003. 11,626,235
TOTAL FUND 30000 16,202,687
Continuing appropriation for capital improvement projects in process at
41180 TOWERPLACE RAMP OPERATIONS 6/30/03. 145,788
Continuing appropriation for capital improvement projects in process at
41310 PARKING IMPACT RESTRICTED FUND 6/30/03. 334,001
Continuing appropriation for capital improvement projects in process at
41330 PARKING IMPROVEMENT RESERVE 6/30/03, 660,939
Transfer from Sewer Bond Reserve to Sewer operations; recalculation of
42110 WASTEWATER TRMT ADMIN & SUPP reserve requirement by bond / arbitrage counsel. 3,568,174
Transfer from Sewer Bond Reserve to Sewer operations; recalculation of
42320 SEWER REVENUE BOND RESERVE reserve requirement by bond / arbitrage counsel. 1.615,576
Changing funding source of Riparian Restoration from G.O. to water
43110 WATER SYSTEM ADMIN & SUPPQRT revenues. 500,000
Continuing appropriation for capital improvement projects in process at
45320 LANDFILL REPLACEMENT RESERVE 6/30/03. 1,628,188
City of Iowa City
FY04 Budget Amendment
Expenditures and Transfers Out By Program
Department Summary
Acct-8 Department Description Amount
Change funding of Stormwater Permiffing from G.O. bonds to Stormwater
49200 STORM WATER MGMT Revenue Fees. 130,000
TOTAL FUND 40000 8,782.666
Paint animal rooms including window frames and doors in moms and
53130 ANIMAL SHELTER GIFTS hallways. 5,095
Continuing appropriation for capital improvement projects in process at
6/30/03, Carryover for capital improvement project in process at June 30,
54980 BUS REPLACEMENT RESERVE 2003. 70,858
TOTAL FUND 50000 75,953
Reduce RUT funding for bddge due to grant. Reschedule Meadow St.
Bridge for FY05 rather than FY04. CanTover for capital improvement
82000 ROAD USE TAX project in process at June 30, 2003. 696,818
89310 CITY-UNIVERSITY PROJECT 1 ~ncrease bond sale to 7.415 million for Plaza Towers TIF project. 1,349,738
TOTAL FUND 80000 2,046.556
Total Transfers Out 27,129.290
TOTAL EXPENDITURES I TRANSFERS OUT 80.645,803
PROGRAM intemal Service Funds
38220 TELEPHONE SYSTEM UPGRADE Completion of Telephone / Fiber Optic capital improvement project. 263.000
TOTAL FUND 30000 263,000
Replacement of equipment was not possibte before year end. Carryover
61540 REPLACEMENT FUND budget authority for capital outlay open purchase orders at 6/30/03. 103.044
A grant was obtained to replace laptops in police cars. Replacement was
not possible before yeamnd. Carryover budget authority for capital outlay
61550 POLICE CMPTR REPLACEMENT open purchase orders at 6/30/03. 201,878
62200 GENERAL FLEET MAINTENANCE Carryover for capital improvement project in process at June 30, 2003. 63,800
Carryover budget authority for capital outlay open purchase orders at
62300 EQUIPMENT REPLACEMENT 6/30/03. 23t,696
Funds are required for additional radio repair, including preventative
63900 RADIO SYSTEM maintenance for the communications tower. 3,800
66100 RISK MGMT ADMIN Fund Risk mgmt admin from general and business type loss reserves 117,500
66150 PROPERTY IN THE OPEN Increase budgeted amount to cover anticipated expenditures. 1,000
Carryover budget authority for FY03 loss reserve payments, will be made
66200 GENERAL GOVT. RISK MANAGEMENT in FY04 along with scheduled FY04 payments to loss reserves. 3,450
66310 PARKING FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 25,000
66320 POLL. CTRL. FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 35,000
66330 WATER FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 20,000
66340 REFUSE FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 20,000
66350 LANDFILL FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 10,000
66410 AIRPORT FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 2,000
66440 EQUIPMENT FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin.. Amend for loss settlement. 26,380
66450 BROADBAND FUND LOSS RESERVE Funding of acct 66100 Loss Reserve Admin. 500
TOTAL FUND 60000 865,048
Total I~temal Service Funds 1,128,048
-19-
- 20 -
Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100
RESOLUTION NO. 04-151
RESOLUTION ASSESSING $300.00 CIVIL PENALTY AGAINST PETRO &
PROVISIONS
WHEREAS, on March 12, 2004, Michael Andrew Hanson violated Iowa Code § 453A.2(1) by
selling or providing tobacco to a minor; and
WHEREAS, at the time of this violation, Hanson was an employee of the establishment operating
under the retail cigarette permit issued to Petro & Provisions, 2 Escort Lane, Iowa City, Iowa
52240; and
WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette
permit shall be subjected to a civil penalty of $300.00 as a result of its employee violating Iowa
Code § 453A.2(1), after a hearing and proper notice; and
WHEREAS, a hearing was held on this date by the City Council to deternfine whether to assess
the civil penalty against Petro & Provisions and at said hearing the City Council heard the facts of
the violation and the arguments of the permitee, if any; and
WHEREAS, this violation is the first such violation of an employee of Petro & Provisions, within
a two-year period, to be considered by the City Council under Iowa Code § 453A.22(2).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL
that the City Council, after notice and hearing, and pursuant to Iowa Code § 453A.22(2) hereby
imposes a civil penalty in the amount of $300.00 against Petro & Provisions.
BE IT FURTHER RESOLVED, that said retail cigarette perrrfitee has twenty (20) days from the
date of this Resolution to pay the civil penalty in full, and if the civil penalty is not timely paid
the retail cigarette permit held by the permitee shall automatically be suspended for a period of
fourteen (14) days, in addition to the $300.00 civil penalty.
BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the
Johnson County Attorney's Office, which will then provide a copy of the same to the retail
cigarette permit holder via regular mail sent to the permit holder's place of business as it appears
on the application for a retail cigarette permit.
PASSED AND APPROVED: lqay 18~ 2004
ATTEST: ~~..) ~. ~
City C"l~k, City of Iowa City
Resolution No. 04-151
Page 2
It was moved by Vanderhoef and seconded by E11 iott the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
R COMPLAINT [~'"'~R E S []
OC S-C& MPLAINT ~] HIS [~ NON-HIS
~r~ T ~/W~ IOWA UNIFORM CITATION AND CO ARMED ~ YES ~O
~ --'--', ~ ~ r ,OWA CITY POLICE DEPARTMENT
S~' 1~' JOHNSON No'
City oh--417 S. CLINTON STR~OHNSON COUN~ COURTHOUSE
i ned states that on or about ~
O~eratc Motor Vehicle/Boat (describe) ~
Upon ~ubbc bighway at~~ _ . .
ocated m the county and sta e aforesaid~°~ffe~'
L ' ' ........ V ~F~me ~arks
~Traflic ~ Navigatmn ~ Snowmoone.xi
Surcharge $ ~ O ¢ Court Appearance Required (805A0)
Corox Cos s ~ ~ P.I. ~ P.D ($1~0) Accident
~ ~ ~ ~ / ~ Fatal Acciden~
Violation ~
Speed In/~ .... Local ~d
DATA CODE Fed/Adm. Code -
NOTICE: ~;;~2da~Ji?~;, shable as an aggravated misdemeanor.
completa copy of the Original instrument(s)
fil~ in this
~ ~ office consistin~ of ~ pages.
,_ ...... ~ .............. ' IN TES~MONY ~EREOF, I ha~ hereunto
~t my hand and affix~ the Seal~Cou~
at m~csn)~ C~, I~a thi~day
of
LODEMA BERKLEY
Prepared by: Sylvia Mejia, Personnel Admin., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5026
RESOLUTION NO. 04-152
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE WATER
DIVISION OF THE PUBLIC WORKS DEPARTMENT BY DELETING THE
POSITION OF ELECTRONICS TECH - WATER AND ADDING A POSITION OF
MAINTENANCE OPERATOR - WATER,
WHEREAS, Resolution 04-66, adopted by the City Council on March 2, 2004, authorized
permanent positions in the Water Division for FY05; and
WHEREAS, an evaluation of staffing at the Water Division was performed due to the current
vacancy of the Electronic Technician position; and
WHEREAS, it was determined that the Water Division's staffing needs can be best
accommodated by elimination of the Electronics Technician and the addition of a Maintenance
Operator coupled with outsourcing of select electrical work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The budgeted positions in the Water Division be amended by:
1. The deletion of the Electronics Tech -Water position, AFSCME Grade 12; and
2. The addition of one Maintenance Operator-Water position, AFSCME Grade 10.
Passed and approved this 1Rth day of Hay ., 20 04
A~-FEST: ~'/~¢.~ /~. ~ ~
CITY'CLERK ~ney'-~ffi~e ~'~ [~ ~
It was moved by Champion and seconded by t~i]burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. n~t-1 ~
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
TO AN AGREEMENT WITH RIVERSIDE THEATRE THAT ALLOWS THE SALE OF WINE
AND BEER UNDER LIMITED CIRCUMSTANCES IN CITY PARK FROM JUNE 8, 2004 TO
JULY 15, 2004.
WHEREAS, on April 20, 2004, the City Council passed Ordinance No. 04-4123 that allows
private entities to sell wine and beer in a city park, on public right-of-way or on a city ground
excluding public buildings under limited circumstances;
WHEREAS, Riverside Theatre would like to be able to sell wine and beer in City Park
conjunction with Riverside Theatre Shakespeare Festival performances and related events from
June 8, 2004 through July 15, 2004; and
WHEREAS, it is the City of Iowa City's interest to execute the attached agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to sign and the City Clerk to attest to the attached agreement.
Passed and approved this 18th day of l~y ,2004.
Approved by
ATTEST:
CiTY'GLERK - City Attorney's Office
sue/ord&ms/BardRes.doc
Resolution No. 04-153
Page 2
It was moved by Bai] eY and seconded by 0' Donne] ] the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
~; Vanderhoef
Wilbum
AGREEMENT
BETWEEN THE CiTY OF IOWA CITY AND RIVERSIDE THEATRE
TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND
POSSESSION OF BEER AND WINE IN CITY PARK
This Agreement is made between Riverside Theatre (hereinafter "Riverside") and
the City of Iowa City, a municipal corporation (hereinafter "City"), in Iowa City, Iowa.
WHEREAS, Riverside is an "authorized entity" as that term is defined in Iowa City
City Ordinance No. 04-4123;
WHEREAS, Riverside has applied for a license to sell beer and wine for 213 N.
Gilbert Street, Iowa City, Iowa and intends to apply to transfer said license to an area in
City Park in and around the Riverside Theatre Festival Stage; and
WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell
beer and wine and to allow persons to possess and consume beer and wine under limited
circumstances in City Park.
THE PARTIES THEREFORE AGREE AS FOLLOWS:
1. Authorized Site. In consideration for Riverside's promises herein, the City
agrees to allow Riverside control over the following area within City Park from
June 8, 2004 through July 15, 2004:
The area shall begin at the northeast corner of the festival stage box office
and continue on a straight line east 25 feet.
The line will then make a right angle turn to the south and continue for 150
feet.
The line will then make a right angle turn to the west and continue for 100
feet.
The line will then make a right angle turn to the north and continue 50 feet
until it meets the festival stage.
("authorized site") Attached, marked Exhibit A, and incorporated herein is an
illustration of the authorized site.
2. Term. This agreement shall commence on June 8, 2004 and shall expire on
July 15, 2004.
3. Access. Riverside shall take all reasonable steps to ensure that evely person on
the authorized site has a ticket or invitation to that day's event or is an employee
of, an independent contractor of, or volunteer for Riverside and shall exclude any
person who is not.
4. License. This agreement is void if Riverside does not have a license to sell beer
or wine on the authorized site at any time during the pedod of June 8, 2004
through July 15, 2004.
5. Sale of Beer/Wine. Riverside shall only sell beer or wine to a person who is over
twenty-one (21) years of age and who has a ticket or invitation to that day's
event or is an employee of, an independent contractor of, or a volunteer for
Riverside.
6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place
any sign or other matter advertising any brand of alcoholic liquor, beer, or wine
upon the authorized site.
7. Inspection. City staff, including the Iowa City Police Department, may
periodically inspect the authorized site without any prior notice to determine
compliance with the terms of this agreement.
8. Debris and Trash. Riverside shall be solely responsible for collecting all debds
and trash from the authorized site, and the City shall then remove the debris and
trash. If Riverside fails to do so and if City staff has to collect the debds and
trash from the authorized site, Riverside may be responsible for the cost incurred
by the City, including staff time, and shall pay the costs in full within thirty (30)
days of receiving an invoice.
9. Insurance.
a) Premises Insurance. From June 8, 2004 through July 15, 2004, Riverside
shall carry comprehensive general liability insurance for bodily injury and
property damage on the authorized site in the amount of $1,000,000 (one
million dollars) for each occurrence and $2,000,000 (two million dollars) in
the aggregate and shall name the City as an additional insured.
Riverside shall furnish a copy of a certificate of insurance for same,
satisfactory to the City at the time of execution of this agreement.
Riverside shall provide thirty (30) days notice to the City before
cancellation of said insurance, and said cancellation shall automatically
terminate this Agreement.
b) Dram Shop Insurance. From June 8, 2004 through July 15, 2004,
Riverside shall carry "dram shop" insurance in compliance with Iowa
Code section 123.93 (2003) in the amount of $500,000 (five hundred
thousand dollars). Riverside shall provide thirty (30) days notice to the
City before cancellation of said insurance, and said cancellation shall
automatically terminate this Agreement.
10. Indemnification. Riverside shall pay on behalf of the City all sums which the
City shall be obligated to pay by reason of any liability imposed upon the City
for damages of any kind resulting from the use of the authorized sight or sale,
consumption, or possession of beer or wine on the authorized site, whether
sustained by any person or person, caused by accident or otherwise and
shall defend at its own expense and on behalf of the City any claim against
the City adsing out of the use of the authorized site or sale, consumption, or
possession of beer or wine on the authorized site.
11. Non-Discrimination. Riverside shall not discriminate against any person in
employment or public accommodation beCause of race, religion, color, creed,
gender identity, sex, national origin, sexual orientation, mental or physiCal
disability, marital status or age. "Employment" shall include but not be limited
to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to
providing goods, services, facilities, privileges and advantages to the public.
12. Termination. The City may terminate this agreement upon written notice for
violation of any provision of this agreement.
13. Assi.qnment and Sublettin,q. Riverside shall not assign or sublet this
agreement without prior written approval of the City.
14. Entire A.qreement. This constitutes the whole agreement between the
parties, and may be modified in writing only, duly signed by the parties.
RIVERSIDE THEATRE
By: ~'~
THE CITY OF IOWA CITY
WITNESS: THE CITY OF IOWA CITY
Marian K. Karr, City Clerk an, Mayor
RIVERSIDE ACKNOWLEDGMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this /~- day of /'/~'~1' ,2004, before me, ~} Notary Public in and
for the State of Iowa, personally ~ppeared -/~,o~ ~--C. /~^,=~-~ , 'to me
personally known, who being by me duly sworn, did say that he~,,~c is the
of the corporation; that the instrument was signed on
behalf of the corporation by authority of its Board of Directors; that
acknowledged the execution of the instrument to be the voluntary act and deed of the
corporation by it voluntarily executed.
n and for the State of Iowa
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) SS'
JOHNSON COUNTY )
On this /[ ~-~' day of J~,,W , 2004, before me, the
undersigned, a notary public in and for t~e State of Iowa, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation
executing the within and foregoing instrument; that the seal affixed thereto is the seal of
said municipal corporation; that said instrument was signed and sealed on behalf of said
municipal corporation by authority of its City Council; and that the said Mayor and City
Clerk as such officers acknowledged that the execution of said instrument to be the
voluntary act and deed of said corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
Approved by:
City Attorney's Office
Prepared by: Marcia Klingaman, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5237
RESOLUTION NO. 04-154
RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR
IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS FOR FISCAL YEAR
2005.
WHEREAS, the City Council allocated $15,000 for Fiscal Year 2005 for the purpose of funding
grants to neighborhood associations so that they could make improvements in their
neighborhood; and
WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood
associations, has been responsible for:
developing the criteria and format for the grant application;
establishing a method of evaluating the applications;
reviewing and evaluating the applications; and
submitting this request to the City Council for their review; and
WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities
throughout the year and reporting to the City Council; and
WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate
completion of the projects and authorizing distribution of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council has reviewed the applications and recommendation of the Neighborhood
Council for the distribution of funds as outlined in Exhibit A and finds the funding of projects
shown to be appropriate, so that the commencement of these projects can begin July 1, 2004.
2. The Neighborhood Services Coordinator is authorized to administer the funds by confirming
completion of the improvements and approving disbursement of funds.
Passed and approved this 1gth day of May, 2004.
CITY'CLERK - (City Atto~ney's~ / ~
neighbor/res/pin grant doc
Resolution No. 04-].54
Page
It was moved by t~i ] burn and seconded by Ba i ] ey the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
ResolutJofl Ne.
Page 2
Exhibit A
2006 PROGRAM FOR IMPROVING NEIGHBORHOODS (PIN) GRANT APPLICATIONS
LONGFELLOW
~ Longfellow playground equipment $2500
MELROSE
> Study for nomination to the National Register of Historic Places $4440
NORTHSIDE
> Parkland Beatification $800
WETHERBY
~ Success After School $4860
CREEKSlDE
> Tree Inventory, Mapping and Replanting Project $2400
TOTALS $'15,000
Date: May 18, 2004
T o:l owaCi ty City Council t~~~~
From: Marcia Klingaman, Neighborhood Services Coordina
Re: Update on status of Fiscal Year 2004 Program for Improving Neighborhoods (PIN) Grant program
At last evening,s Work Session, Councilperson Vanderhoff asked for an update on the projects that
were approved by City Council for Fiscal Year 2004 (last year's) PIN grants. I will present this
information at your meeting tonight prior to your review of the FY2005 PIN grant recommendations.
WETHERBY
~. Saturday Night Drive. In - $500 - Wetherby has sponsored one Saturday Night Ddve-ln this past
weekend using the new large screen video projection system for the first time outdoors. At least
300 people attended the event. A total of $214.96 was spent for that event and another is planned
in the next couple months.
> Take Back the Night - $3500 - This program was originally designed to provide overtime wages to
police officers who wished to provide extra patrol within the Wetherby neighborhood. The program
was modified to create more proactive method for police officers to have interaction with the young
people of the neighborhood. (See "Success after School" application for FY05 funding). At this
time, approximately half of the funding has been expended to pay for officer's overtime who wish to
participate in the program. It is expected that most of the funds will be expended by June 30
although there could be some carried over into the Fiscal Year 2005 program if approved by the
City Council.
NORTHSIDE
~ Sidewalk Repair - $5000 - Almost all of the funds for repair/replacement of sidewalks for
Iow/moderate income Northside homeowners has been committed, One contractor who provided
the lowest bid was selected to complete the repairs and that should occur over the summer months.
The Northside worked with Elder Services and other agencies to locate eligible homeowners.
~ Dead Couch Day - $1000 - This project will occur in late June. Flyers will be distributed to
occupants of homes that might benefit from the project encouraging their participation.
NEIGHBORHOOD COUNCIL
~ Movies in the Park - $5000 - The large screen project system has been purchased and used so far
for two neighborhood events, one an indoor holiday celebration and the other outside at the
Wetherby Saturday Night Drive-In held last weekend. I expect to see it used regularly by
neighborhood and other not-for-profit groups.
Please feel free to contact me at 356-5237 if you have questions or need more information.
Date: May 18, 2004
To: Iowa City City Council
From: Neighborhood Council of Iowa City
Re: FY2005 Program for Improving Neighborhood (PIN)
Grant Recommendations
The Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2005 grant applications
presented by various neighborhood associations for funding through the Program for Improving
Neighborhoods (PIN) Grant program. This is the tenth year the City has made funding available to
neighborhood associations to make improvements in their neighborhoods. This year $15,000 was
appropriated for funding the Program for Improving Neighborhoods.
The Neighborhood Council developed the program guidelines, the ranking criteria, and process for
evaluating the applications when the program began in 1995. They revisited these program details in
2002 and clarified the use of PIN funds on private property, for school district playgrounds and for
programs that are extensions of existing City services such a spring brash cleanup and couch disposal.
This year, six grant applications from six neighborhood associations totaling $28,200 were reviewed.
One application was withdrawn prior to the final review. The Neighborhood Council reviewed the
applications, clarified details and negotiated funding levels. The following is a review of the grant
requests and the recommendation for funding. A resolution approving this recommendation and
authorizing expenditure of these funds will be considered at your May 18 meeting.
The following is a summary of all grant requests and funding recommendations:
WETItERBY Amt. Requested Amt. Recommended
} Success after School $5000 $4860
CREEKSIDE
~ Tree Inventory, Mapping/Replanting $3000 $2400
NORTHSIDE
~ Parkland Beautification $1000 $800
LONGFELLOW
>' Longfellow Playground Sandbox $1000 \
)~ Longfellow Playground Track Glide $3200 / $2500
> Longfellow Playground Climbing Wall $5000 (withdrawn during review)
MELROSE
~ Melrose Avenue Neighborhood $5000 $4440
Nomination to the Nation Register
of Historic Places
BROADWAY
~ Broadway Playground Area $5000 (withdrawn prior
to review)
TOTALS $28,200 $15,000
Attached are the applications that have been recommended for funding. Marcia Klingaman has copies of
the withdrawn applications if you would like to review them. The neighborhood association's
representatives will provide a brief presentation of the recommended 2003 Program for Improving
Neighborhoods (PiN) Grants at your May 18 City Council meeting. We look forward to discussing the
2005 PiN Grant applications with you then.
*- PROGRAM FOR
IMPROVING NEIGHBORHOODS
"~-~- ~ PiN Grant Program Application
CITY OF IOWA CITY
Name of Project: Name of Neighborhood Association:
Success after school
Wetherb¥ Friends and Neighbors
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons: South Eost `Tunior High, Grant Wood
Jerry Hanson Elementary, Mercer Aquatic Center
1239 Burns Ave. Location is: Public property X
TOWa City, Towa 52240 School District property _X
Amount of Funds Requested: Time Period of Proposed Project:
$ 5000.00 From: ,Tuly 2004 To: ,Tune 2005
A. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
This program tries to address the growing problem of youth in our neighborhood with nothim
to do after school. These young people are o large part of the problems we experience in the
area. The grant will allow police officers to get to know the young people one on one through
activities at Mercer Aquatic Center and individual tutoring at South East ,Tunior High and
~rant Wood Elementary.
B. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
Wetherby Friends and Neighbors have valued additional police patrols in the past for our
Neighborhood. We get many comments from neighbors concerning the police. The Steering
Committee went to our neighbors and asked if further involvement was warranted. We then
decided how we wanted to use the police.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pared mitred
1. Zowa City Police X X X
2. Mercer Aquatic Center X X X
3. South East ,Tunior High X X X
4. ~;rant Wood Elementary X X X
5. `Terry Hanson X X
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Why is this project needed and what are its goals?
This project is needed because our youth get into trouble from bad influences when they
have nothing to do and parents that are not there. Most of the trouble in our neighborhood
occurs after school and in the early evening when these programs would be in effect.
E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
Yes. Large portions of the young people getting into trouble are from Iow-income
families.
F. Could the project occur without PIN funding?
No. With the budget the way it is the police have had to cut back on community service
involvement. Studies show that these types of programs work. Unfortunately our budget
process has eliminated that additional help.
G. Could the project operate with less funding?
Yes it could but it would not be as effective. Less funding is exactly why we are applying
for this funding!
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I, Equipment/Supplies $ $
J. Project Materials
K. Professional Services §000.00
L. Contracted Improvements
M. Other Costs(List)
TOTALS $ 5000.00 $ $
* ADD ADDYi"IONAL PAGES TO PROVIDE DETAILS OF BUDGET
neighbor\pinfund.app
CITY 0t: lO,VA CITY
The Iowa City Recreation Division received funding through a PIN grant to develop an
after school program for teens at the Scanlon Gymnasium. "Challenge an Officer,"
started in January and has been a huge success for the Scanlon Gym. Every Thursday,
teens are able to challenge a local Iowa City Police Officer in various games. If the teen
beats the officer, he/she wins a swim pass for a day or a pop.
The program is becoming a vital part of the neighborhood. It averages about twenty-two
teens every Thursday. This means there are twenty-two less teens on the street. Instead
they are in safe environment.
Another positive aspect this program has provided is the one-on-one time the teens get to
spend with various police officers. The so called "walls" that teens put up between them
and police officers is breaking. The teens are starting to look at the officers in a different
way. It is great to see the teens interacting with the officers in a positive, fun
environment.
This program has also helped change the perception of the Scanlon facility. At one time,
Scanlon was viewed as a place were out-of-control teens went to hang out and cause
trouble, but now the one-on-one involvement and presence of the officers in the facility
has changed that perception. The Scanlon gym is a place where teens can go to have
good, "controlled" fun.
The Iowa City Recreation is grateful for the funding they received through the PIN grant.
Hopefully the funding will continue in order to support this program and help develop
new ones.
Matt Eidahl
Program Supervisor
DEPARTMENT MEMO
TO: RJ Winkelhake
FROM: Captain Widmer
REF: Wetherby PIN Grant Update
DATE: March 3, 2004
As you are aware, the Iowa City Police Department has partnered with the Wetherby
Neighborhood Association to use a portion of their PIN Grant money to make it possible for our
officers to participate in selected activities with youth. Wetherby selected an after-school
tutoring program at Grant Wood and two at Southeast Jr. High. They also requested an officer
participate in another after-school program at Scanlon called "Challenge A Cop". Wetherby's
vision was to encourage positive interaction between the police department and youth that live in
their neighborhood.
As of February 27, our officers have participated in 18 sessions at Grant Wood, 10 at Southeast
Jr. High and 8 at Scanlon. Four selected officers have filled these assignments resulting in 46.5
hours of actual on-site time. Of this time, 17.25 hours has been time that would be normal duty
for the officers and 29.25 hours was overtime paid for through the grant ($919.65).
This partnership seems to be a big success. The schools and city officials connected with these
projects have participated in feedback meetings where they praise both the police department and
the Wetherby Association for making the interaction possible. Within the last week, Iowa City
School Administrators have contacted me wishing to expand the programs to Mark Twain
Elementary for the remainder of this school year. I am currently in touch with Jerry Hansen of
the Wetherby Association to see if they wish to be a part of this. United Action for Youth has
also contacted the police department with the possibility of providing funds to supplement
programs at Mark Twain. Our regular staffing has faced the challenge of a decreased budget and
the continual demand for more services. This PiN grant is making our participation in these
youth programs possible. While the effects of these programs may not be immediately
measurable, it is doing the things that our experience tells us police must do to reach youth in the
community.
Copy: Jerry Hansen
IOWA CITY COMMUNITY SCHOOL DISTRICT
Lane Plugge, Ph.D. 509 S. Dubuque Street
Superintendent Iowa City, IA 52240
(319) 688-1232
(319) 339-6890 FAX
March 26, 2004
To Whom It May Concern:
I support the participation of the Iowa City Community School District in the PIN grants. With the
program implementations at Wood Elementary School and South East Junior High School, we have
been able to increase the positive relationships between Iowa City Police officers and our student
body.
This is an excellent partnership and the school district appreciates the benefits to participating
students.
Respectfully,
Lane Plugge
Superintendent
SOUTH EAST JUNIOR HIGH
Debra Wretman, Principal 2501 Bradford Dr/ye
Lotmie Behnke, Asaociate Principal Iowa City, IA 52240
Telephone (319) 688-1070
F&csimile (319) 339-5735
March 3, 2004
To Whom It May Concern:
t celebrate the commitment made by the Ci(y of Iowa City to the PIN grants that
are enriching the experience of students at South East Junior High School. I am
hopeful that continued support will allow the two successful pilot programs to be
on going with expansion.
In our planning co0versations with Jerry Hansen, representatives from South
East Junior High, Wood Elementary and Mercer Aquatic Center/Scanlon Gym
brainstormed ideas around building positive relationships between our students
and the Iowa City Police Department. Our rationale was that building positive
relationships dudng elementary and junior high years would bdng positive role
models into the lives of at dsk youth, as well as to help youth and law
enfomement officers get to know each other as people during fun and engaging
situations.
Our hopes have been realized through the efforts of three officers. One officer
participates in a weekly afternoon of competition with youth at the Mercer Aquatic
Center/Scanlon Gym. Two other officers mentor and tutor invited youth once a
week at South East Junior High School. Through the building of these positive
relationships, officers personally know lots of our young people, have exchanged
pleasantries and camaraderie and look forward to seeing each the kids once a
week. The South East students being tutored have not missed a session and
their academic work is more successful.
Again, my sincere thanks for this commitment. For youth to see police officers as
people they can trust, learn from and have fun with, is a wonderful step towards
affirming that partnership as the youth grow up. Thank you for offedng this
opportunity.
Respectfully,
Deb Wratman
Principal
Fri, Mar 5, 2004 4:09
Fram: Sandy Lawrenc~ <Lawrence. Sandy~iccsd.kt2.ia.us>
To: ~lansk~mchsi.con~
Date: Thursday, March 4, 2004 3:33 PM
Subject: Wood afterschool tutoring
Please consider this note as an expression of huge support for the use of the PI%1 grant
money here at Wood. We have had two officers here sharing the three times per week
tutoring session. Both officers have been wonderful additions to our tutoring p~xjram.
They have been creative and effective in wo~king with our students on a regular basis.
Thanks for your efforts in this. Sandy Lawrence, Principal
Page 1 of 1
Creekside Neighborhood PIN application, April 2, 2004
PROGRAM FOR IMPROVING NEIGHBORHOODS
Name of project: Creekside Neighborhood Tree Inventory, Mapping, and Replanting
Project- Phase I
Name of Neighborhood Association: Creekside Neighborhood Association
Nameladdresslphone numbers of contact persons:
1. Karen Kubby, 728 -2nd Ave., Iowa City, IA 52245, 338-1321
2. Terry McCall, 1020 - 3rd Ave, Iowa City, IA 52240, 338-8615
3. Sue and Lee Eberly, 1840 Friendship St., Iowa City, iA 52245, 339-8349
~ E ~ Location of proposed project:
I~ Creekside Neighborhood
Amount of funds requested: $3000
.~- Time Period of Proposed Project:
= March 2004 to August 2005
A. General list and description of
~ activities with estimated time line
(please indicate if this project will or
,.,,,~ could be phased in over a number of
years).
.. ~¢:% ~ ~ This application is for the first phase of a
"?'..~,,. . ~; !r~dGr three-phase project in Creekside
-~ , ~ Neighborhood.
Phase I consists of:
I. Conducting an inventory of mature trees on the public right of way and, with permission of
residents, landmark trees on private property within the boundaries of the Creekside
Neighborhood. The inventory will provide information on tree:
a. Species
b. Girth
c. Health
d. Care recommendations
e. Replanting recommendations
Il. Creating a self-guided walking tour in the form of a brochure that outlines:
a. The history of the neighborhood
b. Notable trees and other points of interest.
c. Local resources on arboriculture for Creeksiders (including lC Parks and
Recreation Forestry Division information, ISU publications, etc.)
Creekside Neighborhood PIN application. April 2, 2004 2
Timeline
March - June 2004. The work begins.
· Organize block maps of the Creekside Neighborhood.
· Work with Iowa City Parks and Recreation (Terry Trueblood) and Forestry Division
(Terry Robinson) to develop a process for sharing information.
· Work with Jeff Schabilion, University of Iowa Professor of Botany, to train
neighborhood volunteers in tree identification.
· Begin survey of tree species, location, girth; estimated age and condition; landmark
tree status; and recommended sites for tree placement because a mature tree is
past its prime or due for removal.
July 2004 to June 2005. Survey the present, plan for the future.
· Finish the inventory of trees on the public right of way and, with residents'
permission, landmark trees on private property in Creekside Neighborhood. Continue
to record tree species, location, girth; estimated age and condition; landmark tree
status; and replanting recommendations.
· Leon Lyvers, arborist, will answer questions, confirm inventory data, and develop
replanting recommendations.
· Compile data.
· Use the information gathered in the inventory to lay the groundwork for a replanting
plan for the neighborhood; share this information with Iowa City Parks and
Recreation and their Forestry Division and request their input.
· Develop funding strategies for Phase Ih Replanting plan on the public right of way.
March 2005. Second training by Jeff Schabilion for new volunteers, and as a refresher
course for those who helped out with the initial inventory.
April 2005 to August 2005. Complete the inventory and create a self-guided walking tour in
the form of a brochure that outlines the history of the neighborhood; notable trees and other
points of interest; information on the replanting plan being developed, and information on
Iowa City forestry resources, including the Forestry Division of Parks and Recreation. This
brochure will be distributed to all Creekside neighbors.
Finish the replanting plan, working with Terry to create an expedited permit process, and with
the Forestry Division to begin implementing the replanting plan in the right of way in Creekside
Neighborhood. Phase II will be the subject of subsequent PIN, Heritage Trees, and
MidAmerican Energy funding requests. This phase will also include developing funding
strategies for Phase III.
PHASE III
Phase III will begin the implementation of the replanting plan for landmark trees on private
property for residents having lower incomes. Components of this phase that will request public
funding will include coordinating the bulk purchase of trees for replanting, and assistance with
subsidizing the cost of replanting trees for lower-income residents. Phase III will be the subject
of subsequent PIN, Heritage Trees, and MidAmerican Energy funding requests.
Creekside Neighborhood PIN application, April 2, 2004
B. Describe the process used to solicit neighborhood input into this funding request and
summarize results:
In the summer of 2003, as part of the reorganization of the Creekside Neighborhood
Association, the neighborhood brainstormed interests and concerns, and ways to address them.
Options that arose from this process were then sent to residents of the neighborhood as a
survey. The tree inventory project was the top "vote getter"; in the 49 surveys that were
returned, the tree inventory was cited in 23 of 66 responses (some households had more than
one person who responded). [See attached summary of the neighborhood survey.]
A. List the names of potential resources (neighborhood and other) that will be
utilized in this project:
Resources Type Status Comments
Volunteer Cash Anticipated Committed
1. Tree surveyors X 10 youth, 7 7 adults
more adult.,
2. Leon Lyvers X X ~,rborist will donate $600 worth of his
:lme.
3. Jeff Schabilion X X rwo trainings with neighbors on tree
dentification, helping identify trees
4. Oversight of project X X
5. Graphic design X X
3. Research X X
7. Writing X X
ii. Compiling data X X
~). Neighborhood maps X X Via Neighborhood Services and Public
Works
10. Area Businesses X X Volunteer appreciation
B. Why is this project needed and what are its goals?
Creekside Neighborhood has many majestic trees that create a wonderful canopy, contributing
much to the "small town" ambience of the surroundings. This canopy is part of the infrastructure
of the neighborhood. In addition to their beauty, mature trees:
· Provide significant color · Lessen flooding as roots hold soil in
· Increase wildlife habitat place and also take up water
· Provide energy-saving shade to
· Ameliorate airborne pollution individual homes and yards in the
· Prevent erosion as heavy rains are summer
slowed by the canopy · Serve as a windbreak in the winter
Creekside Neighborhood hopes to do an inventory of its trees and use the foresight gained to
create a thoughtful, proactive, and progressive plan for both care of existing trees, and to plant
replacement trees before mature trees, now past their prime, do come down. This approach
would augment that of the Iowa City Parks and Recreation Forestry Division by responding
before a tree becomes a hazard or is lost, maintaining a healthy canopy by establishing young
trees before the demise of their elders.
Creekslde Neighborhood PIN application, April 2. 2004 4
Although Phases I does not involve "capital improvements," Phases II and III will in fact result in
"improvements to land or improvements and buildings that increase their value" by acting to
maintain a defining component of Creekside Neighborhood infrastructure, its canopy -
something that is key to the attractiveness and thus the value of where we live.
In the process of the inventory, the neighborhood anticipates learning much about the history of
our area and the siting of significant "landmark" trees. This information will appear in a self-
guided walking tour in the form of a brochure that outlines the history of Creekside
Neighborhood, notable trees and other points of interest, the replanting plan, and local forestry
resources for Creeksiders.
A proven set of strategies for carrying out tree surveys such as this has been developed by
Heritage Trees Project, and by the Goosetown, Northside, and Longfellow Neighborhood
Associations. This strategy has also been successfully utilized in City Park and in Oakland
Cemetery. The Creekside Neighborhood Association will use the same materials as previous
surveys. These include the Mason City tree guides, and the survey forms developed by Kate
Klaus. We will work with the same tree experts, Jeff Schabilion and Leon Lyvers, both of whom
are supportive of this project and have experience working with volunteer organizations.
A significant portion of the funds requested in this PIN grant application will be used for the
services of a professional arborist, Leon Lyvers. In the Heritage Tree surveys, the arborist put in
an average of 90 hours. Leon will donate $600 of his time, and we are requesting funding for an
additional $2,500 in PIN funds. At the going rate, $50 per hour, this would purchase an
additional 50 hours of his time, giving us a total of 80 hours. Leon will assist with surveying;
confirm tree identification; estimate height, age, and condition; and make recommendations for
maintenance and replanting.
A challenge faced by previous tree inventory efforts has been getting maps that are in the right
scale for the project. The City of Iowa City has the capability to provide both aerial maps that
have the trees located on them already, and plat maps to whatever scale is requested. This
technological upgrade will make this project easier to implement.
Creekside Neighborhood is made up of people of many different ages, income levels, races,
and ethnicities--renters and owners of homes that represent an eclectic range of styles and
periods. We hope that this project, by recruiting many different residents to participate-whether
through the inventory and replanting activities, or through the brochure and the self-guided
walking tours that it will facilitate--will foster a growing sense of community among neighbors
while preserving one of their neighborhood's most striking features--its urban canopy.
The need to take the survey process one crucial step further, to more replanting, has been
commented by participants in previous tree surveys. Mapping the trees is a wonderful process
that brings neighbors together, provides for the gathering of neighborhood history, and creates a
map for use in the future. But it does not preserve the very resource it describes. Our goal is to
take that next step, working closely with our neighbors, with professional arborists, and with the
Iowa City Forestry Division.
Goals:
1. Create an inventory of trees on the public right of way and landmark trees on private
property within Creekside Neighborhood boundaries, and to share this information with the
Creekside Neighborhood PIN application, April 2, 2004
Iowa City Parks and Recreation Forestry Division. This inventory will record tree species,
location, girth; estimated age and condition; landmark tree status; and recommended sites
for tree placement because a mature tree is past its prime or due for removal. (Phase I.)
2. Create a brochure that provides a self-guided walking tour of notable trees and other points
of interest in the neighborhood; outlines the history of this area; describes the proposed
replanting plan that will be developed; and includes information on Iowa City forestry
resources. (Phase I.)
3. Develop a proactive replanting plan for trees in the public right of way, with input from the
city Division of Forestry. (Begin in Phase I; complete in Phase II.)
4. Develop a plan to buy replacement trees in quantity for replanting landmark trees on private
property, and to subsidize the cost of replacement trees for residents living on lower
incomes. (Phase III.)
5. Bring diverse neighbors together around a project that preserves a valuable and highly
valued part of the infrastructure of the neighborhood. (Phases I, II, III.)
C. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth?
If yes, please explain.
First, of course, maintaining a healthy canopy will benefit all the residents of Creekside
Neighborhood. Through the inventory process, this project will engage young residents by
encouraging the participation of organized groups such as the Girl Scout troops from Hoover
Elementary and Southeast Junior High. This project is ideal for young people, as it will teach
them not only about tree identification and care, but also about their neighborhood, past and
present. Through the creation of the replanting plan, they will participate in a shared process
involving long-term thinking about, and caring for, their home environment.
Neighbors with lower incomes will particularly benefit from Phase III of the project, which will
develop a plan to provide partial funding for replacement planting for landmark trees on private
property.
D. Could the project occurwithout PIN funding?
With less funding, the energy of the neighbors would be divided between the inventory itself
AND fundraising to pay for Phase I costs. This might be difficult for such a young neighborhood
association. The expectations are that the momentum created by the activity of Phase I will help
us gain more interest in the project and make it easier to incorporate private fundraising into
subsequent public funding requests.
E. Could the project operate with less funding?
With less funding, we could proceed with fewer hours of the arborist. The first place to cut would
be the landmark trees on private property. If further cuts to the arborist time had to be made, the
project would have to cover less of the public right of way. A decision would have to be made
about what part of the neighborhood is excluded from the project.
F. Will the project continue after the PIN funds end?
Yes X No (if yes, what sources of funding will you use?)
Creekside Neighborhood PIN application, April 2, 2004
If PIN funds are not available for Phases II and Ill, the neighborhood can do some limited
fundraising to further the goals of Phases II and III. We also plan to seek additional funding;
potential funders may include Heritage Trees and MidAmerican Energy. Whatever replanting is
done will provide generations of Creekside neighbors the practical as well as aesthetic
advantages of a robust urban canopy. Even if no replanting is accomplished, the self-guided
walking and historic tour will continue to be a resource for our community.
Estimate Project Cost Breakdown
Expense Total Pin Other List sources of other
category funds funds funds
Equipment $0 $0 $0 No estimate of cost or
and supplies value of maps from the
city
Project $450 $450 $0 $ 65 ~lason Citytree
materials guide, 10 copies
@ $6.50 each
$ 35 Survey
materials
$350 Walking tour
brochure (1000
@35~ each)
Professional $5,400 $2,500 Arborist time: 50 hours $2,900 $1900 - in-kind from
services at $50/hour neighbors:
· Confirm tree · Surveying
identification · Writing and graphic
· Estimate height, design for brochure
age, condition · Data entry
· Make recommend- $ 600 - donated by
ations regarding arborist
maintenance, $ 400- Donation,
replanting Heritage Trees
· Oversee data entry
Contracted $0 $0 $0
improvements
Other costs
(list)
Volunteer St 50 $50 $100 Imkind from neighbors
appreciation and area businesses
TOTAL $6,000 $3,000 $3,000
Appendices
1. Creekside Neighborhood Surveys
2. Press-Citizen article, "Big Urban Trees Are on Decline"
Creekside Neighborhood PIN application, April 2, 2004 '7
Appendix 1: Creekside Neighborhood Surveys
The first project undertaken by the C.N.A. was a neighborhood survey to find out what people in
our area felt were important issues and projects that the C.N.A. could consider working on. 400
surveys were mailed to the neighbors and 49 surveys were returned. Neighbors were asked to
choose their top 5 needs. There are more responses than surveys returned and there were
multiple people per household that responded on some surveys.
Neighborhood Projects
Conduct a Tree Survey 23
Neighborhood Improvement Award 5
Trail System Development 19
Neighborhood Directory of Services 19
Total 66
Comments:
"Fence Creekside Park for safety."
"Who would maintain the trail system? Have City help maintain areas next to creek. Help clean
it up and get rid of unsightly over-growth."
"Clear trash and brash from creek."
Clarification about improvement awards: "Create property improvement awards for individual
residences.., awards for improving a single yard or residence."
"Tenants and landlords of multiple housing units being more sensitive to the culture of the
neighborhood noise level, upkeep of exterior and yards--number of cars/junk in years, manner
in which house members treat each other."
Curbside trees: "Add new trees."
"Contact Oral B to discuss muffling the motor/fuel venting (whatever it is) noise."
Neighborhood Safety Issues
Enforce Speed Limits 24
Add Stop Signs 10
Add Left Turn Lanes 7
Reduce Neighborhood Crime 18
Add Lighting to Footbridge 18
Total 76
Comments:
"No such intersection as Friendship and 1st and left turn lights not needed at 1st and J."
"Add additional stops at 4th and F--no yield sign."
"Remove the majority of stop signs in area east of 6th Ave. and south of Muscatine."
"NO! to additional stop signs and turn lights."
"Sidewalks on at least one side of every street."
"Tree and plants that are planted by homeowners next to intersections blocking view to
oncoming cars. Example: comer of 5th and F."
Creekside Neighborhood PIN application, April 2. 2004 8
"Stop kids from speeding on motorcycles. Stop noise pollution from overly loud-filth music.
Better police patrol in neighborhoods."
"A bike lane along 1 Ave. would be useful given the high auto traffic. Ct."
"Parking at comer of 7th Ave and 7th Ave. is very tight because of parking on 7th Ave.
"Reduce Crime--improved additional street lighting. Also leaving outside lights on at night is
very inexpensive protection against break-ins and vandalism. In addition makes the
neighborhood appear more pleasant and inviting."
to4 ST., G and H.
"Add lighting th ,,
"Limit on-street parking to one side of the street. Many streets have parking on both sides of the
street, which leaves only a narrow path. Enforce leash laws for dogs and cats."
"Enfome speed limits after school lets out. Install sidewalks so kids don't have to use the street
to walk or ride bikes."
Neighborhood Events
Annual Neighborhood Festival 13
Showcase Park 5
Encourage Block Events 15
Welcome New Neighbors 10
Total 43
Comments:
"These are all great ideas!"
"Block parties or progressive block parties."
"Annual festival or picnic. Welcome new neighbors on a quarterly or semi-armual basis. How
about a neighborhood garage sale annually?"
Creekside Neighborhood PIN application, April 2, 2004
Appendix 2
satUrday, March 13, 2004 Iow. City Pres-~Cltlzen 3~
Big urban trees are
on decline
Large trees clean air, keep costs down
~t n,.~y or o. 0o. ~,, ¢aa,Cs i¢,¢auzed ~ o~' tie~ -- they say so. l~ut sub t/y, al/around
reality, ci~J~0fthc UnitedS't'ta~ quite &,~simple ~ ~ trna th~Yt, tJ~'r¢ ~/,~,~ ~ of~he ess~t~s.~
- , PROGRAM FOR
IMPRO VINO NEIGHBORHOODS
~ PIN Grant Program Application
(~ITY OF IOWA CITY
Name of Project: Name of Neighborhood Association:
Parkland beautification Northside Neighborhood Association
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons:
Paula Brandt Location is: Public property X
824 N. Gilbert Private property
354 6948 School District property
Amount of Funds Requested: Time Period of Proposed Project:
$1000 From: Oct 1 To: Nov 30
A. General List and Description of Activities with estimated time line:(please indicate if this project will
or could be phased over a number of years)
Flower bulbs will be purchased and planted by volunteers in Happy Hollow and North Market Square
Parks. The planting areas will be located near the entrances to the parks where they will be highly
visible. We will plant 800 to 1000 bulbs of different varieties. We hope to add to the bulbs each year to
further enhance spring color in the neighborhood. We also hope to plant bulbs, such as lilies, that will
bloom later in the summer. In addition to bulbs, expenses will include bone meal, mulch and rotor
tilling for bed preparation.
Add additional pages if necessary.
B. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
This is a project that had neighborhood support last year but we chose not to pursue it because of
last year's funding constraints.
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pated mitted
1. Planning and implementation x [] [] x
2. Parks and Recreation rotor tilling of beds [] [] x []
Page 2 PROGRA~ FOR Ill, PROVING NEIGHBON. HOOD$
D. Why is this project needed and what are its goals?
Happy Hollow and North Market Square serve as recreational areas for the neighborhood but lack in
aesthetic attributes. Enhancing the parks with spring and summer flowering bulbs will make the parks
more enjoyable for those who do not use the ball fields or basketball court. More beautiful parks will
help foster neighborhood pride and commitment. After their initial planting, bulbs require minimal
maintenance. So they are a Iow cost way for the City to enhance the parks and neighborhood. The
project will have the added benefit of bringing neighborhood residents together as volunteer bulb
planters.
Add additional pages if necessary.
E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please
explain,
The project will benefit all residents of the neighborhood including eldedy and youth by improving the
living environment in the neighborhood. We will solicit youth as well as other neighborhood residents
to help in the planting of the bulbs.
Add additional pages if necessary
F. Could the project occur without PIN funding?
Yes, if the Parks and Recreation Department planted the bulbs. However given budget constraints it
would be unlikely.
Add additional pages if necessary,
G. Could the project operate with less funding?
Yes but fewer bulbs would be planted.
Add additional pages if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. EquiprnentJSupplies $ $
J. Project Materials $1000,
K. Professional Services $
L. Contracted Improvements
M. Other Costs(List)
TOTALS $1000
"ADD ADDII"~ONAL PAGES TO PROVIDE DETAILS OF BUDGET
PROG FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
CITY OF IOWA CITY
Name of Project Name of Neighborhood Association:
Longfellow Playground q-R, ctc G~-Io~
Longfellow
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons: Longfellow Elementary School Playground
Richard A Burke 227 Fairvisw Avenue
towa City, Iowa 52245 319-341.8346 Location is: Public property
Private property
School Dist~t property _X .
Amount of Funds Requested: Time Period of Proposed Project
$ '5~2--z~O ~ From: Julvl.20~ To:
October 15. 2004
A. General List and Description of Activities with estimated time line:(please indicate if this project will
or could be phased over a number of years)This project, as funded by PIN grants, will not be phased
over a number of years. July 04: Order equipment; August 04: Receive equipment, purchase additional
materials, install with volunteers in August, September, or October depending on volunteers'
availability. Project completed by October 15, 2004.
B. Describe the process used to solicit neighborhood input into this funding request and summarize results:
The Longfellow School PTA has an ongoing commitment to improving the playground and is always in
dear support of the addition of new playground equipment for childra~ of all ages.
At the February meeting of ~ Longfellow Neig~ Association, PIN grant ideas were proposed and
discussed among the members present, and it was unanimously agreed that new playground equipment
would be of the greatest benefit to the neighborhood at this time.Add addBonal pages ~necessary. .
C. List the names of potantial resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Corn-
1.Longfellow Elementary School PTA x [] I-1 x
2.Longfellow Elementary School PTA [] x [] x
3. [] [] [] []
4. [] [] [] []
s [] [] [] []
6. [] [] [] []
Page 2
PROGRAM FOR ra~ROVINO NEIOHBORROOD~
D. Why is this project needed and what are its goals?
The Longfellow PTA is midway through a 3 year fundraising campaign to improve the playground,
landscape, and other yet to be named areas of the school and its' environs. We are seeking any
available grants and donations from public and private sources.
Our goal is to provide school, neighborhood, and Iowa City children with a top quality playground, in
good and safe condition, that provides a variety of play options for a wide variety of ages.
Add additional pages if necessary
E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please
explain. Yes. The Longfellow School playground is available to all.
Add additional pages if necessary
F. Could the project occur without PIN funding? Yes, but to an unknown degree.
Add additional pages if necessary
G. Could the project operate with less funding? Yes. Any grant money will supplement other funds
raised by the Longfellow PTA.
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I., Equipment/Supplies $ $
J. Project Materials
K. Pro~essional Services
L. Contracted Impeovements
M. Other Co~s(Ust)
TOTALS $ ~ $ $
* ADD ADITL'~ONAL PAGES TO PROVIDE DETAILS OF BUDGET
PROGRAM FOR
IMPROVING NEIGHBORHOODS
~ PiN Grant Program Application
CITY OF IOWA CITY
Name of Project: Name of Neighbod~x] Assooiation:
Longfellow Pleygmund
Longfellow
Name/Address/Phone Numbers of Contact Per- Location of Pmposad Project:
sons: Longfellow Elementary School Playground
Richard A Burke 227 Fairvlew Avenue
Imm City, Iowa 52245 319-341-8346 Location is: Public property
Private properly
School District property _X
Amount of Funds Requested: Time Pedod of Proposed Project:
$ t~<~'~ From: July1.2004 To:
October !5, 2004
A. General List and Description of Activities wiffi estimated time line:(please indicate if this project will
or could be phased over a number of years)This project, as funded by PIN grants, will not be phased
over a number of years.July 04: Order equipment; August 04: Receive equipment, purchase additional
materials, install with volunteers in August, September, or October depending on volunteers'
aVailability. Project completed by October 15, 2004.
B. Describe the process used to solicit neighbon~ood input ir~ this funding request and sur~narize results:
The Longfellow School PTA has an ongoing commitment to improving IhS Playground and is always in
clear support of the addition of new playground equipment for children of all ages.
At the February meeting of the Longfellow Neighbodmod Association, PIN grant ideas were proposed and
discussed among the members present, and it was unanimously agreed that new playground equipment
would be of the greatest benefit to the neighborhood at thiS lime.Add additionalpages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antic'i- Com-
tser patad mittad
1.Longfellow Elementary School PTA x [] [] x
2.Longfellow Elementary School PTA [] x [] x
s [] [] [] []
e. [] [] [] []
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Why is this project needed and what are its goals?
The Longfellow PTA is midway through a 3 year fundraising campaign to improve the playground,
landscape, and other yet to be named areas of the school and its' environs. We are seeking any
available grants and donations from public and private sources.
Our goal is to provide school, neighborhood, and Iowa City children with a top quality playground, in
good and safe condition, that provides a variety of play options for a wide variety of ages.
Add additional pages if necessary.
E~ Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please
explain. Yes. The Longfellow School playground is available to all.
.. Add additional pages if necessary.
F. Could the project occur without PIN funding? Yes, but to an unknown degree.
Add additional pages if necessary.
G. Could the project operate with less funding? Yes. Any grant money will supplement other funds
raised by the Longfellow PTA.
EXPENSE CATEGORY PiN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I, Equipment/Supplies $ [l~'~ $
J. Project Materials
K. Professional Services
L. Contracted Improvements
M. Other Costs(List)
TOTALS $ ~.t~ $ $
* ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET
neighber'~inrund.app
Lon feplo BlementarJ
1130 Se~ymourAvenue, Iozoa Cit~y, IA J2240
~ar~ Bllen ~aske, Principal
0192 688-113s
Mal-ch 10, 2004
To Whom It May Concern:
1 was excited to hear from Rich Burke, our Playground Committee Chairperson, that we
have the opportunity to receive funds to enhance the Longfellow Elementary playground
from your organization.
The Longfellow PTA has worked hard to raise funds to purchase and install equipment
that provides recreational pleasure and is aesthetically pleasing for our students and
children in the smTounding neighborhood to enjoy. If we were to receive funds for the
equipment, we will maintain and do safety checks on the equipment.
If you have any questions about our intentions, please don't hesitate to contact me at
Longfellow Elementary.
Sincerely,
Mary Ellen Maske, Principm
Amendment to
PIN Grant Program Application
Longfellow Neighborhood Association
March 31, 2004
The Longfellow Elementary School PTA is currently raising money with the goal of
purchasing and installing three new pieces of playground equipment this summer:
a sandbox ($1ooo), a track glide ($32oo), and a climbing wall ($6000).
As of this date, the PTA has committed $300o toward these purchases, with the
possibility of additional funds being allocated in June 2004, depending on the
success of other fundraising efforts now in progress and any PIN Grant money
received.
Any amount of money received from PIN Grants will be added to available PTA
funds to purchase whatever equipment can be afforded. Thus, if the PIN Grant is
expressly designated for the purchase of a sandbox, in part or in whole, then that
will be the first item purchased. If the PIN Grant is designated for the purchase of
the Track Glide, then any money awarded will be designated for that item and the
PTA will purchase that item first.
RECEIVEQt 4- 1o 4; ~:54PM; =-> CITY OF IA CITY PCD; #2
4--~ 1-2[~G4 I = ~7PH FROH P. 2
__ , , IOWA CITY COMMUNITY
SCHOOL DISTRICT
Superintendent Iowa City, IA 5224(}
(319) 68&-12:~2
(319) 339-6890 FAX
March 30, 2004
To Whom It May Concern:
This letter is in support of the Iowa City Community School District receiving PIN Grant funds to
purchase and install equipment for the Longfellow Elementary playground.
The PIN Grant ftmdtng along with funds raised by the Longfellow PTA will enhance recreational
opportunitie~ for Longfellow students as well as children in the ~'urrounding neighborhood. The
school district will maintain and do necessary safety checks on the playground equipment.
The Iowa City Community School District is excited about this potential partnership. If you have any
questions, do not hesitate to contact me,
Superintendent
i t. , PROGRAMFOR
IMPROVING NEIGHBORHOODS
~- ~~-.,,~ PIN Grant Program Application
CITY OF IOWA CITY
Nam e of Project: Name of Neighborhood Association:
Study of he Melrose A~enue Neighborhood for
nomination to the National Register of Historic Melrose Avenue Neighborhood
Places
Name/Address/Phone Numbers of ContactPer- Location of Proposed Project:
sons:
Location is: Public property X **
Private property X
Jean Walker School Dist[ict property __
335 Lucon Drive Tel: 337-5201 ** See note in Additional Pages below
Amount of Funds Requested: Time Period of Proposed Project
$ 5,011.00 From: July 1,2004 To: April 30, 2005
A. General List and Description of Activities with estimated time line:(please indicate ifthis project will or
could be phased over a number of years)
SeeAdditional Pages 1 ~hrough 4 fora general listand descriplion ofactivities, in the form ora proposal
letler and Scope of Work and Schedule from cons ultant Marlys Svendsen of SvendsenTyler, Inc. to Iowa
CityAssociate Planner ShelleyMcCafferty.
Due to the urgentneed tD protect this fragile neighborhood (see D. below) and because it is a single-
item project occurring over a short lime period, it cannot be phased o~er a number of years.
Add additional pages if necessary.
B. Describethe process used to solicit neighborhood input intothis funding requestand summari;~
res ults:
See/~dditional Page 7 for this sec~on.
Add additional pages if necessary.
C. List the names of potgntial resources (neighborhood and other) thatwill be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pared mired
1. Neighborhood members (alreadydoing some research) X X
2. Neighborhood members (see F. below for details) X X
3. Historic Preservation Commission (research, advocacy) X X
4. (See Additional Page7 for note about City Stafftime.)
5.
6.
Page 2
PROGRAM FOR IMPROVING NEIGIIBORHOOD,
D. Way is this project needed and what are its goals?
See Additional Page 7 forthis sec~on.
Add additional pages if necessary
E. Does this project benefitlow-income, elderly, youth orother disadvantaged youth? Eyes, please
explain.
See Additional Page 8 for this sec~on.
Add additional pages if necessary
F. Could the project occur without PIN funding?
See t~dditional Page 8 forthis sec~on.
Add additional pages if necessary
G. Could the project operate with less funding?
The Melrose Avenue Neighborhood has explored various means of reducing the funds required for
this project. Due to the timing of grant cycles, funding from the State Historical Society is not
available in the urgent ~me frame mandated bythis project. The neighborhood has negotiated with
the consultant to reduce the cost of this project by providing volunteers from the neighborhood and
the Historic Preservation Commission to assist with necessary historical research. As stated in F.,
any funding not provided through a PIN grant will be provided, primarily by the neighbors. However
because this PIN grant application for $5,011 addresses phase II of a two-phase project that will
cost a total of $11,983, such private funding without grant assistance would be a substantial
financial burden to those neighbors.
Add additional pa~Tes if necessary.
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LISTSOURCE OFOTHER
FUNDS
,I. Equipment/Supplies
J. Project Ma~rials
K. Professional Services $5,000 $11 Neighborhood members
_. Contracted
Improvements
M. O~her Costs(List)
TOTALS $5,000 $11 $5,011
See Additional Pages 5 and 6 for budget details.
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 1
SVENDSEN TYLER, INC.
N3834 DEEP LAKE ROAD SARONA, WISCONSIN54870 715/469-33oo FAX: 715/469-
33oo
EMA1L: SVENDSENTYLER @CENTURYINTER. NET
March 15, 2004
Shelley McCafferty
City of Iowa City
410 East Washington Street
Iowa City, Iowa 52240
Dear Shelley,
Following receipt of your emails and several phone conversations with Jean Walker, I have
further revised by cost estimate and work schedule for completion of an intensive level survey
and National Register nomination for the Melrose neighborhood. I am still using your estimate of
approximately 75 to 85 primary residences for which individual site forms would be prepared.
Jean indicated that this area is the approximate area you have estimated for the National Register
district as well.
Both you and Jean have indicated that the project should be divided into two phases to
accommodate a PIN grant application that is being submitted by the Melrose neighborhood
organization. Jean also indicated a desire to get the National Register nomination submitted
ASAP. I believe that it is possible to meet the May 31 ~ deadline for a draft nomination submittal
if the volunteers are able to complete their tasks promptly. I have an opening in my work
schedule during April and early May that can accommodate a rush job I believe. I have adjusted
the schedule to reflect an aggressive schedule.
Based on your emails and conversations with Jean, I will assume the support of volunteers and
City staff for the following work elements:
· Black & white photos of all primary structures and slides of selected structures
· Preparation of photo log sheets for all b&w prints and slides
· City directory research completed on all primary structures by volunteers or HPC members
· Preparation of a survey area map and a historic district map for insertion in site forms and
NR nomination form
· Preparation of property owner lists for the historic district and the entire survey area
· Recruiting volunteers
· Photocopying multiple copies of site forms and NR nomination
· City representative (staff or volunteer) gives presentation of district at SNRC meeting
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 2
February 2005
· Lodging will be provided for the consultant by volunteers at no expense to the consultant
The revised total for the project would be $11,983. Completion of the schedule as I have
proposed will require the volunteers to complete their tasks in a timely manner. If everyone is
motivated to do his or her pan, we should be okay with the schedule I have proposed. If after I
get started, I think it is impossible to do the NR nomination in time for the October 2004 agenda,
I will let you know and we will revise the schedule slightly to accommodate the February 2005
submittal deadlines. Also, if you decide that you would rather have me do the SNRC
presentation, my cost for time and travel would be an additional $750.
Finally, I should note that due to the funding requirements of the project I am happy to split the
budget into two phases. Unfortunately, I would be unable to commit to doing only Phase I
without the subsequent work involved in Phase II.
Don't hesitate to let me know if you have any questions.
Sincerely,
Marlys A. Svendsen
cc: Jean Walker
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 3
Melrose Neighborhood Intensive Survey and
National Register Historic District Nomination
(to be completed in two phases')
Scope of Work and Schedule:
Phase I: March 29-June 30, 2004
Phase I of the Melrose Neighborhood Project will involve collection of historical and architectural
data necessary for completion ora National Register of Historic Places nomination for an historic
district within the neighborhood. The area will comprise approximately 75 to 85 buildings
constructed south of Melrose Avenue along or near Melrose Court and Melrose Circle. This
residential neighborhood's development is primarily associated with the growth of the University
of Iowa Hospital, which opened on the west campus in 1928. Phase I work will include
volunteer training for individuals involved in gathering historical information on each of the
properties. The information collected by volunteers will be used by the historic preservation
consultant retained by the neighborhood organization to prepare a draft National Register
nomination during Phase I of the project. The same information will be used to complete
individual site inventory forms for each of the properties within the historic district during Phase
II. Black and white photographs will be taken of each primary building in the proposed district
and color slides will be taken of representative buildings for use in related presentations.
Neighborhood volunteers will provide lodging for the consultant during both phases to reduce
expenses. The City of Iowa City will provide duplication services for submittal of the National
Register nomination.
[] Selection ora Consultant by neighborhood organization March 2004
[] Consultant signs contract with the neighborhood organization by March 29, 2004
[] Consultant begins archival research, provides training for volunteers
in training sessions, and gives public presentation for property April 2004
owners re: survey and National Register nomination process.
Photography completed by volunteer(s). City provides list of
property owners and map for proposed Melrose Historic District
[] Consultant completes field inspections, overall neighborhood April-May 2004
development research, and volunteers complete individual
property research
[] Consultant prepares draft of National Register nomination for By May 31, 2004
Melrose Historic District including neighborhood description,
statement of significance,
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 4
Phase 1I: July 1, 2004 - March 1, 2004
Phase II of the Melrose Neighborhood Project involves completion of the historical and
architectural survey of the Melrose Neighborhood and additional tasks related to the National
Register of Historic Places nomination for the historic district within the neighborhood. The
consultant will use the historical material gathered by volunteers in Phase I and the field
inspection material to complete individual site inventory forms for the neighborhood. The State
Historical Society's 5-page Iowa Site Inventory Form will be completed for each property.
Duplicate sets of black and white photographs will be prepared for each primary building in the
proposed district. A neighborhood presentation will be given to explain the results of the survey
and the final steps in the National Register process. Neighborhood volunteers for the consultant
~vill provide lodging during both phases to reduce expenses.
[] Individual Iowa Site Inventory forms are prepared and duplicated July-November, 2004
[] Final revisions of National Register nomination for Melrose By July 30, 2004
Historic District completed
[] Property owners notified regard National Register nomination By August 31, 2004
[] SNRC meeting to review NRHP nomination is held with a October 8, 2004
representative from City of Iowa City giving the nomination
presentation in Des Moines.
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 5
Budget Summary:
Phase I (March 29-June 30, 2004): Funded by contributions
Personnel
Principal Investigator (133 hfs ~ $45 per hour) $ 5,985
Clerical Assistant (5 hours ~ $15 per hour) 75
Contractor Expenses
Mileage (2 trips to Iowa City; 1,200 miles ~ $.33 per mile) 396
Lodging (donated by volunteers) - 0 -
Meals (6 days ~ $25/day) 150
Photocopying (research copies only; all other copies by City of Iowa City)
40
USGS maps (1 ~ $6 each) 6
Photography (film, development, & contact sheets for project; triplicate set of 300
5x7 prints & single set of slides for nomination; duplicate set of 4x6
prints for site forms; print preservers)
Shipping & postage 10
Telephone & FAX 10
Sub-Total $ 6~972
Phase II Budget (July 1, 2004 - March 1, 2005): Funded by PIN Grant
Personnel
Principal Investigator (105 hfs ~ $45 per hour) $ 4,725
Clerical Assistant (10 hours ~ $15 per hour)
150
Contractor Expenses
Mileage (1 trip to Iowa City in conjunction with other Iowa work 66
200 miles ~ $.33 per mile
Lodging (donated by volunteers) - 0 -
Meals (2 days ~ $25/day) 50
Photocopying (site inventory and National Register copies by City of Iowa City) - 0 -
Shipping & postage 10
Telephone & FAX 10
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 6
Sub-Total $ 5,011
TOTAL Phase I and Phase II: $11~983
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES Page 7
Location of Proposed Proiect:
Although the location of this project has public and private components, the project does not involve any
physical changes to the neighborhood, being solely a study and evaluation of the neighborhood for
nomination to the National Register of Historic Places.
B. Describe lhe process used to solicit neiqhborhood inputinto this fundinq request and summarize
res ults:
We have held neighborhood meetings and communicated via email and alsothrough meeting/talking with
indMdual neighbors. Materials have been hand-delivered to various neighbors without email amenities.
There has been enthusiastic support of this project from the neighbors, three of whom have already
gathered information concerning the age of houses in the neighborhood. One neighbor has made an
inventoryof the houses in the neighborhood and another has established a preliminarydatabase with
details concerning the houses and their ownership.
C. Listthe names ofpoten~al resources (neiqhborhood and other) 1hat will be utilized in this project:
This project has been discussed on several occasions with Shelley McCafferty, lhe City's associate
planner responsible for preservation planning, and is supported bythe Historic Preservation Commission.
D. Why is this project needed and what are its goals?
In Iowa City, the Melrose Avenue Neighborhood is the last intact vestige of historic cottages and
bungalows on the west side of the river that developed soon after the University hospital was relocated
there in the 1920s. Prior to the 1920s, a number of country estate homes were constructed in this
vicinity, three of which date individually from 1870, 1884, and 1885 and are listed on the National
Register of Historic Places (NRHP). Others dating from 1875 and the early 1900s are not listed on the
Register. Because of this historic significance, the 1992 Iowa City Historic Preservation Plan
recommends the survey and evaluation of the Melrose Avenue Neighborhood.
A number of properties in this neighborhood have been purchased by the University of Iowa and the
University has identified this area for redevelopment and expansion. Other historic homes in this vicinity,
including those along (and in the vicinity of) Grand Avenue Court and the Law Building site, have been
demolished in the past for redevelopment by the UI. Because of the imminent threat of similar
destruction in our historic neighborhood, the Melrose Avenue Neighborhood has decided to hire a
consultant to survey and evaluate the neighborhood for its cultural and architectural significance, and
nominate the eligible portion to the NRHP. Establishing an NRHP historic district will verify the
significance of the neighborhood and contribute towards the implementation of the City's 2002
Southwest District Plan. Sentiments describing the historic nature of the neighborhood's buildings and
encouraging preservation of this neighborhood are also reflected in the 1992 Iowa City Historic
Preservation Plan, the 1997 Comprehensive Plan, and the 1996 Melrose Avenue Environmental
Assessment.
ADDITIONAL PAGES Page 8
In various of these documents, it is suggested hat the City and the University need to com municat9
concerning plans for this neighborhood. Forexample, the Southwest DistdctPlan states "...it is an
important goal of the City to preserve and stabilize existing residential neighborhoods close to the
University and Downtown. Achieving this will help to prevent urban sprawl along the edges of the
community, reduce commute times, provide a diverse residential community, preserve historic
resources, and support the vitality of the City's central business district. Effort should be made to
encourage the University to work more closely with the City and the surrounding community as it
develops future expansion plans. In areas such as the Melrose neighborhood, the City must take a
more assertive role in the zoning and regulation of University properties if it is to achieve these important
goals."
Therefore, so lhat the City, UI, and neighbo[hood can develop a long-term plan to balance the need for UI
expansion and he need to preserve this historic neighborhood, a survey ofthe neighborhood, to see what
historic buildings it contains, is necessary.
In addition, establishing the neighborhood as a historic district could help in the upkeep of its historic
houses as they could then be eligible for potential rehabilitation funds.
There are 150 buildings in the Melrose Avenue Neighborhood, which is contained within the area south of
Melrose Avenue and bounded by the Iowa Interstate Railroad and Riverside Drive (see Map at the end of
this grant application). ,Approximately 85 ofthese buildings (which are contiguous) have been tentatively
iden~fied as eligible for nomination to the NRHP. These buildings are located along Melrose/~enue
(southside), Melrose Circle, MelroseCourt, Brooldand Park Drive, Brooldand Place, and Myrtle Avenue
(northside).
Because State Historical Society funds are unavailable in the time frame mandated bythis project, and
because the neighborhood has initiated this project, is deeply interested in preserving this historic area of
the City, and is willing to supplyvolunteer effortand funds to do it, we consider the neighborhood he best
group to implement this project.
E. Does this project benefit Iow-income, elderly, youth orother disadvantaqed youth? If'yes, please
explain.
This project:
1. Bene~ts the elderly/handicapped persons who have lived in their homes in ~he neighborhood for many
years and do not wish to move. These people's homes are in close proximityto the University oflowa
Hospitals and Clinics for use in emergencyor non-emergencysituations.
2. Benefits students who rentJbuy houses inthe area t3 be closeto the universitycampus. (Manyare
residents at the UIHC.)
3. Benefits Iow-income persons because various houses in lhe neighborhood are relativelysmall and
are lherefore of lower cost to the residents in term s of propertytaxes or rent.
F. Could the project occur without PIN funding?
This grant application addresses the second part of a larger, two phase project. The original cost of the
complete project was $15,569. Due to volunteer com m ifrn ent for research by m em bets of the
neighborhood and the Hist3ric Preservation Commission,the totalwas reduced to $12,343. Bythe
neighborhood supplying lodging for the consultant, the total has been further reduced to $11,983. The first
ADDITIONAL PAGES Page 9
part of the project will be done between the end of Mamh and the end of June, 2004 in order to meet
mandatory State Historical Societydeadlines for the review of National Register of Historic Places
nominations. Funds for ~is flrstpart, which costs a total of $6,972, will be provided through donations
primarily from neighbors but also from fundraising in the wider community of Iowa City. The cost of the
second phase of the project, the subject of this PIN grant application, is $5,011. Any funding not provided
through a PIN grant will be provided by private donors (as for the first phase of this grant). Regardless of
the outcome of this grant application, the neighborhood is committed to proceeding with this project and
will assume financial responsibility for any outstanding funds. However, with an estimated cost of
approximately $12,000, funding this project without grant assistance would be a substantial financial
burden to the neighbors.
PROGRAM FOR IMPROVING NEIGHBORHOODS
ADDITIONAL PAGES ....... _.~;:.:~ _. Page 10
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UPDATE FOR MELROSE AVENUE NEIGHBORHOOD ASSOCIATION
PROGRAM FOR IMPROVING NEIGHBORHOODS
GRANT APPLICATION
April 2, 2004
ANSWERS TO ~)UESTIONS FROM CITY STAFF:
1. Implied commitment of Phase II? Risk of not being funded.
The $6,972 cost of Phase I of the project will be funded by donations from
Melrose neighbors and other interested parties. There is no risk of Phase I not
being funded as these donations have been guaranteed. PIN Grant funds are being
requested for $5,000 of the $5,011 cost of Phase II.
2. University of Iowa buy in? The university owns many of the homes and
may not be interested in the preservation of them.
T he University of Iowa ,along with several other institutional and non-
resident property owners in the Neighborhood who have not as yet been contacted
due to time constraints, will be informed shortly about this project. Although the
University owns 12 houses out of a total of 82 in the area of the Neighborhood that
has initially been identified as eligible to be a historic district, each property owner
has only one final vote as to whether the nomination to the National Register of
Historic Places will go forward. Thus the University has one vote out of a total of
71 property owners.
3. Can the Historic Preservation Commission fund this as they normally
would?
We have been advised that the Historic Preservation Commission, due to
decreased funding and to the project's urgent time requirement, cannot fund this
project.
4. Is there an indication that the area is likely to qualify?
According to preliminary field work done by Marlys Svendsen, Historic
Preservation Consultant with Svendsen Tyler, Inc., the area is likely to qualify.
5. Not a capital project.
Although this is not a capital improvement project per se, it is integral to the
planning process designed to encourage stabilization and preservation of existing
structures in an historic neighborhood. That is, it attempts to avoid the demolition
of historic buildings.
PROGRESS SINCE SUBMISSION OF THE APPLICATION:
Marlys Svendsen, Historic Preservation Consultant with Svendsen Tyler, Inc., has
started archival research, photography and field work to survey the Melrose
Neighborhood. On April 3, 2004, she will train neighborhood volumeers in the
proper techniques to perform historical research on individual properties within the
Neighborhood.
The City of Iowa City has supplied a complete list of property owners within the
Neighborhood to supplement the Neighborhood database, so that all property
owners can be informed of this project as it proceeds.
Friends of Historic Preservation has shown great support of this project and
generously agreed to co-sponsor (with the Neighborhood) fundraising efforts, to
accept (tax-deductible) donations for the project, and to pledge $1,000 to the
project.
As a result of this neighborhood planning project, residents of the Melrose
Neighborhood are exploring the possibility of incorporating as an Iowa non-profit
corporation.
Prepared by: Sarah E. Holecek, First Asst. Atty., 410 E. Washington St., Iowa City, IA 52240; 319-356-5030
RESOLUTION NO. 04-:t55
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST THE SECOND AMENDMENT TO THE AGREEMENT FOR PRIVATE
REDEVELOPMENT BY AND BETWEEN THE CITY OF IOWA CITY AND
DEVELOPER MGD, L.C. FOR THE REDEVELOPMENT OF SYCAMORE MALL
WHEREAS, in September 2000, the City of Iowa City, Iowa ("City") and MGD, L.C. ("Developer") entered
into an Agreement for the Private Redevelopment of Sycamore Mall that provided for the use of tax
increment financing to support tax rebate grants to the Developer on certain improvements as economic
incentives for redevelopment of the mall; and
WHEREAS, the original Agreement requires the City's consent on transfers of ownership or assignment
of Developer's obligations under the Agreement; and
WHEREAS, in March, 2004 the City approved the First Amendment the Redevelopment Agreement,
granting consent to transfer the ownership of the mall out of the original limited liability company and into
limited liability companies solely owned by each of the original members, with the real estate to be held
as tenants in common; and
WHEREAS, one of those members now wishes to sell and transfer its ownership to the remaining members
of MGD, L.C. or entities controlled by those members, and under the terms of the agreement, the City
Council's consent is required for this transaction;
WHEREAS, staff recommends consenting to this restructuring of ownership as MGD, L.C. will remain the
operating entity primarily responsible for meeting the Developer's obligations under the agreement, all tax
rebate payments will be payable to MGD, L.C., and all subsequent ownership transfers are subject to City
consent; and
WHEREAS, it is necessary to formally amend the Agreement to reflect the City's consent to the
restructuring of mall ownership and to memorialize the conditions of uPon which that consent is granted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
JOHNSON COUNTY, IOWA THAT:
The Mayor is authorized to sign and the City Clerk to attest the Second Amendment to the Agreement for
Private Redevelopment by and between the City of Iowa City, iowa, and MGD, L.C., MEHSM, L.C.,
DVHSM, L.C., GASM, L.C., DGOSM, L.C., KDDSM, L.C., Hodge Devetopment Company and Oakes
Development, Ltd., in triplicate, which is attached hereto and made a part hereof.
Passed and approved this 18th day of 20 04 ·
Sarah',ecodev~ycamore mall TIF rebate agr second amend res.doc
Resolution No. 04-155
Page 2
It was moved by Vanderh~ef and seconded by Wi 1 burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
Preparer
Information: Kirsten H. Frey, 920 S. Dubuque Street, Iowa Cit~, lA 52240 (319) 351-8181
SECOND AMENDMENT TO THE AGREEMENT FOR PRIVATE REDEVELOPMENT
BY AND BETWEEN THE CITY OF IOWA CITY AND MGD, L.C.
THIS AMENDMENT TO AGREEMENT FOR PRIVATE REDEVELOPMENT,
(hereinafter called "Agreement") is made this [ $~--clay of May 2004 by and among the City of
Iowa City, Iowa, a municipality, (hereinafter called "City"), established pursuant to the Code of
Iowa of the State of Iowa; MGD, L.C., an Iowa limited liability company having an office for the
transaction of business in Iowa City, Iowa (hereinafter the "Developer") and MEHSM, L.C., an
limited liability company, GASM, L.C., an Iowa limited liability company, DVHSM, L.C., an
Iowa limited liability company, DGOSM, L.C., an Iowa limited liability company, KDDSM,
L.C., an Iowa limited liability company, Hodge Development Company, an Iowa corporation,
and Oakes Development Ltd., an Iowa corporation, (hereinafter jointly and severally referred to
as the "Co-Owners");
WITNESSETH:
WHEREAS, the City and the Developer entered into an certain Agreement for Private
Redevelopment dated September 19, 2000, which involved the use of Tax Increment Financing
pursuant tothe Sycamore and First Avenue Urban Renewal Plan; and
WHEREAS, Developer was the owner of Sycamore Mall, and said Agreement for
Private Redevelopment involved the redevelopment and revitalization of Sycamore Mall by
Developer; and
WHEREAS, Developer is an Iowa limited liability company the members of which are:
Michael E. Hodge, David V. Hodge, Dean G. Oakes, Greg Apel, Gerry Ambrose, and Kevin
Digmann; and
WHEREAS, pursuant to a First Amendment to the Agreement for Private
Redevelopment between the City of Iowa City and MGD, L.C., the ownership of Sycamore Mall
was transferred from Developer to individually-owned limited liability companies owned by the
members of Developer; and
WHEREAS, one of the owner limited liability companies desires to sell and transfer its
interest in Sycamore Mall to the other remaining members and other entities owned by said
members; and
WHEREAS, said Agreement for Private Development requires that the Developer and
Co-Owners obtain the approval of the City before assigning its interest in the agreement to any
other party; and
WHEREAS, the City has consented to the assignment of the interest owned by GDA
Investments, L.C., an Iowa limited liability company to MEHSM, L.C.; GASM, L.C.; DVHSM,
L.C; DGOSM, L.C.; KDDSM, L.C.; Hodge Development Company and Oakes Development,
Ltd., the remaining Co-Owners and other entities owned and controlled by said existing
members upon certain conditions; and
WHEREAS, MEHSM, L.C. is an Iowa limited liability company solely owned by
Michael E. Hodge; GASM, L.C. is an Iowa limited liability company solely owned by Greg
Apel; DVHSM, L.C. is an Iowa limited liability company solely owned by David V. Hodge;
DGOSM, L.C. is an Iowa limited liability company solely owned by Dean G. Oakes; KDDSM,
L.C. is an Iowa limited liability company solely owned by Kevin D. Digmann; Hodge
Development Company, an Iowa corporation solely owned by Michael E. Hodge; and Oakes
Development,Ltd., is an Iowa corporation solely owned by Dean G. Oakes.
NOW, THEREFORE, in light of the mutual consideration exchanged herein, the receipt
and sufficiency of which is hereby acknowledged, each of the parties hereto does hereby
covenant and agree with the others as follows:
1. The parties hereby acknowledge and the City of Iowa City hereby expressly
consents to the transfer of GDA Investments, L.C's interest in Sycamore Mall
such that following the approval and execution of this Second Amendment
Agreement, the real estate locally known as Sycamore Mall which is legally
described as:
All of lots 1, 2, 3, 4, 7 and a part of Lots 5 and 6 of Mall First Addition to
Iowa City, Iowa, as per plat thereof recorded in Plat Book 9, Page 41,
Records of Johnson County, Iowa, and a parcel of land in the Northeast
Quarter of Section 23, Township 79 North, Range 6 West of the 5th P.M. and
being more particularly described as follows:
Commencing as a point of reference at the Northeast corner of the
intersection of Sycamore Street and U.S. Highway No. 6 in Iowa City, Iowa,
thence N 0 degrees 26 minutes East (this is an assumed bearing for purposes
of this description) 225.05 feet along said East right-of-way line of Sycantore
Street to a point; thence North 04 degrees 09 minutes West 212.68 feet along
said East right-of-way line of Sycamore Street to a point; thence North 0
degrees 26 minutes East 168.98 feet along said East right-of-way line of
Sycamore Street to the point of beginning of tract herein described; thence
South 89 degrees 34 minutes East 454.81 feet to a point; thence South 0
degrees 26 minutes West 610.29 feet to a point of intersection with the
Northerly right-of-way of U.S. Highway No. 6; thence Easterly 685.18 feet
along a 3015.0 foot radius curve and the Northerly right-of-way line of said
Highway being concave Southerly to a point of intersection with the
Northwesterly right-of-way of First Avenue 287.52 feet along a 804.00 foot
radius curve concave Southeasterly (chord North 33 degrees 36 minutes 28
second East 285.99 fee0 to a point of intersection with the Easterly line of
said Lot 6; thence continuing Northeasterly on the Northwesterly right-of-
way line of First Avenue, 35.56 feet along an 804.00 foot radius curve concave
Southeasterly (chord North 45 degrees 07 minutes 11 seconds East 35.56 feet)
to a point; thence North 2 degrees 31 minutes 00 seconds East 28.51 feet to a
point of intersection with the Southwesterly right-of-way of line of Lower
Muscatine Road; thence North along the Southwesterly right-of-way line of
Lower Muscatine Road 37.42 feet to a point of intersection with the Easterly
line of Lot 6; thence north 42 degrees 43 minutes 30 seconds West along the
Southwesterly right-of-way line of Lower Museatine Road 608.79 feet to a
point; thence North 42 degrees 33 minutes West 646.86 feet along the
Southwesterly right-of-way of Lower Muscatine Road to a point of
intersection with the East line of Lot One, Part Two, of Marion Subdivision,
Iowa City, Iowa, as per plat thereof recorded in Plat Book 2, Page 20,
Records of Johnson County, Iowa; thence South 0 degrees 58 minutes West
57.36 feet along the East line of said Marion's Subdivision to a point; thence
South 47 degrees 28 minutes West 413.83 feet along the Southeasterly line of
said Marion's Subdivision to a point; thence North 89 degrees 34 minutes
West 147.61 feet along the Southerly line of said Marion's Subdivision to a
point of intersection with the Easterly right-of-way line of said Sycamore
Street; thence South 0 degrees 26 minutes West 143.0 feet along the Easterly
right-of-way of said Sycamore Street to the point of beginning.
AND
A parcel of land in the Southwest quarter of the Southeast quarter of Section
14, Township 79 North, Range 6 West of the 5th P.M., and the Northwest
Quarter of the Northeast Quarter of Section 23, Township 79 North, Range 6
West of the 5th P.M., Johnson County, Iowa, as more particularly described
as follows:
Beginning at the Northeast corner of the intersection of Sycamore Street and
U.S. Highway No. 6 in Iowa City, Iowa; thence North 0 degrees 26 minutes
East 225.05 feet along said east line of Sycamore Street to a point; thence
North 4 degrees 09 minutes West 212.68 feet along said East line of Sycamore
Street to a point; thence North 0 degrees 26 minutes East 168.98 feet along
said east line of Sycamore Street to a point; thence South 89 degrees 34
minutes East 454.81 feet to a point; thence South 0 degrees 26 minutes West
610.29 feet to a point of intersection with the northerly right-of-way line of
U.S. Highway No. 6; thence Westerly 210.15 feet along a 3015.0 foot radius
curve and the Northerly right-of-way line of said Highway, being concave
Southerly (said are being subtended by a chord of 210.10 feet with a bearing
of North 87 degrees 58 minutes 12 seconds West) to the end of the curve;
thence North 89 degrees 58 minutes West (this is an assumed bearing for
purposes of this description) 227.80 feet along the Northerly right-of-way line
of said highway to point of beginning.
will be held as tenants in common by the following entities: MEHSM, L.C.;
GASM, L.C.; DVHSM, L.C.; DGOSM, L.C.; KDDSM, L.C.; Hodge
Development Company; and Oakes Development, Ltd., and that GDA
Investments, L.C. shall have no further interest in Sycamore Mall whatsoever.
Developer shall remain as the managing entity and shall continue to have primary
responsibility for carrying out each and every obligation of the Developer
pursuant to the initial agreement for Private Redevelopment and the Amendment
hereto.
2. The Co-Owners who are purchasing GDA Investments' interest in Sycamore Mall
hereby assume the responsibilities of Developer under the Agreement for Private
Redevelopment dated September 19, 2000 and shall be jointly and severally
responsible for the same. As a result, each and every Co-Owner hereunder shall
have responsibility to ensure that all obligations of the Developer are satisfied
pursuant to the Agreement for Private Redevelopment along with each and every
other Co-Owner.
3. The parties further acknowledge that any subsequent assignment of any
ownership interest in Sycamore Mall shall require the consent of the City as
provided in Paragraph 7.1 of the Agreement.
4. In all other respects the Agreement for Private Redevelopment and the First
Amendment thereto remains unchanged as if this Second Amendment did not
exist.
DATED this 18th day of May 2004.
City of Iowa City MGD, L.C.
~~man~ Mayor~~ ~--f-.' ~ Manager
Attested By: blarian g. Kart, City Clerk
By:~anager
DVHSM, L.C. GASM, L.C.
By: ~avid V. IZloc[ge, Ma)6'ager By: Greg Apel, Manager
DGOSM, L.C. KDDSM, L.C.
y: ean G. Oakes, Manager By"':~evin D. Digm~-~n, Maml~er
Hodge Development Company Oake~Development, Ltd.
By: Michae7. }lodge, President B'y: Dean G. Oakes, President
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ?~ay of~___, 2004, before me, a Notary Public in and for said
county, personally appeared Michael[ E. Hodge, to me personally known, who being by me duly
sworn did say that that person is the Manager of said limited liability company, that no seal has
been procured by the said limited liability company and that said instrument was signed on
behalf of said limited liability company by authority of its Manager and the said Michael E.
Hodge acknowledged the execution of said instrument to be the voluntary act and deed of said
limited liability company by it voluntarily executed.
No[aty Pul~lic in and for the
State of Iowa.
M~ 14 04 08:28a H~d~e C~nstpuotion C~. 3193S48G02 p.1
'IlSM, I,.C. GASM,
By: d V. I[odge, Manager By: nger
DGO~M, L.C.
By: Dean G. Manager By: D. Digmann, ManaEer
Hedge Oakes Ltd.
By: By: Dcan
S'¥ATE ()F 10~~ ~ SS'
J()' INgON COUNTY~
On tl~i.g day of. '"'--~004, before mc, a Not~ry Public in an.d for said
county, peril o me pe~~~emg by me duly
sworn did ~d'~' *g * ~~:,~1~1,~, o,-,.,,~.,,liability company~ that no seal ha~
been procu~~ cl instru.m~nt w. as signed on
behalf ol'~~&p..nager and thc said Mi.c, hael E.
t lod~.c, ack~~e th~'~-.v. Qluntary act and deed of.~fid
limited l~pany by it voluntarily executed. _~,~ ~_.
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this/?r~"day of ~)~ , 2004, before me, a Notary Public in and for said
county, personally appeared Grog Apel, to me personally known, who being by me duly sworn
did say that that person is the Manager of said limited liability company, that no seal has been
procured by the said limited liability company and that said instrument was signed on behalf of
said limited liability company by authority of its Manager and the said Greg Apel acknowledged
the execution of said instrument to be the voluntary act and deed of said limited liability
company by it voluntarily executed.
lcommimon Numbs' 14/35~1 No~tary Public in find for the
I' ~ '! My Commission E~ms ~
~-~__J_.._._~-. ~-o ~, I State of Iowa.
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ??f/~ay of ~,,ff , 2004, before me, a Notary Public in and for said
county, personally appeared Dean G.'Oakes, to me personally known, who being by me duly
sworn did say that that person is the Manager of said limited liability company, that no seal has
been procured by the said limited liability company and that said instrument was signed on
behalf of said limited liability company by authority of its Manager and the said Dean G. nukes
acknowledged the execution of said instrument to be the voluntary act and deed of said limited
liability company by it voluntarily executed.
[Commission Number 1475581 Notary Public in and for the
/ My Cc~mission Ex~l~ I
L__.~r ?-~o I State of Iowa.
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ??~day of ~'~' ,2004, before me, a Notary Public in and for said
county, personally appeared Kevin D. Digmann, to m.e.p.erson.ally..known, who being by me duly
sworn did say that that person is the Manager of said hm~ted hahhty company, that no seal has
been procured by the said limited liability company and that said instrument was signed on
behalf of said limited liability company by authority of its Manager and the said Kevin D.
Digmann acknowledged the execution of said instrument to be the voluntary act and deed of said
limited liability company by it voluntarily execu~d.~
~-~U~mK. HANSEN '1 Notary Public in and for the
~{' ~*T,4 Co,m. mission Number 147356! State of Iowa.
STATE OF IOWA )
)SS:
JOHNSON COUNTY )
On this //ffr~ay of /']'ff~? , 2004, before me, the undersigned, a Notary Public in
and for said County, in said Sta{e,'personally appeared Michael E. Hodge, to me personally
known, who being by me duly sworn, did say that he is the President, that no seal has been
procured by the said corporation; that said instrument was signed on behalf of said corporation
by authority of its Board of Directors; and that the said Michael E. Hodge as such officer,
acknowledged the execution of said instrument to be the voluntary act and deed of said
corporation by it and by him voluntarily executed.
.4..1JUDITH K. HANSEN [
Commission ~qumber 1413581
N~ary Public fn and for the State of Iowa.
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this/~ay of ./~ff,,~/ , 2004, before me, the undersigned, a Notary Public in
and for said County, in said State,'personally appeared Dean G. Oakes, to me personally known,
who being by me duly sworn, did say that he is the President, that no seal has been procured by
the said corporation; that said instrument was signed on behalf of said corporation by authority
of its Board of Directors; and that the said Dean G. Oakes as such officer, acknowledged the
execution of said instrument to be the voluntary act and deed of said corporation by it and by him
voluntarily executed.
1JUDITH K. HANSEN I
[Commission Number 1.4'/35s1
No~ Public in and for the State of Iowa.
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this //ff day of ..~ [/, 2004, before me, a Notary Public in and for said
county, personally appeared David V. Hodge, to me personally known, who being by me duly
sworn did say that that person is the Manager of said limited liability company, that no seal has
been procured by the said limited liability company and that said instrument was signed on
behalf of said limited liability company by authority of its Manager and the said David V. Hodge
acknowledged the execution of said instrument to be the voluntary act and deed of said limited
liability company by it voluntarily executed.
tary pUblic in and for the
TH K. HANSEN
n Number 1473561 State of Iowa.
y C mini sio ms
STATE OF IOWA )
)SS.
JOHNSON COUNTY)
Onthis Ig dayof fxt~3t ,2004, beforeme, the undersigned, a notary public
in and for the State of Iowa, personiilly appeared ~ ~-ntsle ID. [-4 gag. hand
/x4c~r;rm ~. P~a rr , to me personally known, who being by me duly sworn, did say that
they are the Mayor and City Clerk, respectively, of said municipal corporation executing the
within and foregoing instrument; that the seal affixed thereto is the seal of said municipal
corporation; that said instrtLment was signed and sealed on behalf of said municipal corporation
by authority of its City Council; and that the said Mayor and City Clerk as such officers
acknowledged the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
ti" SONDRAE FORT
Commission Number 159791
My Commission Expires !
[' -I ~--/-o~ I Notary Public in and for Johnson
Kf2&r69a1799 County, Iowa
Information: Kirstcn H. Frcy, ,, IA 52240 (319) 351-8181
SECOND AMENDMENT' THE AGREEMENT FOR PRIVATE i LOPMENT
BY AND OF IOWA CITY L.C.
THIS ?'OR PRIVATE t
(hereinafter called "Agreement'" , and among the City of
Iowa City, Iowa, a municipality, ~ called "City"), to the Code of
Iowa of the State of Iowa; MGD, L.C. an office for the
transaction of business in Iow~ t (hereinafter the ~ and MEHSM, L.C., an
limited liability company, GASM ~ Iowa limited company, DVHSM, L.C., an
Iowa limited liability company, ,.C., an Iowa ity company, KDDSM,
L.C., an Iowa limited liability company, an Iowa corporation,
and Oakes Development Ltd., an jointly and severally referred to
as the "Co-Owners");
WHEREAS, the City and an certain Agreement for Private
Redevelopment dated September 19, of Tax Increment Financing
pursuant to the Sycamore and and
WHEREAS, and said Agreement for
Private Redevelopment involved the of Sycamore Mall by
Developer; and
WHEREAS, Develo an Iowa limited liability the members of which are:
Michael E. Hodge, David V. i Dean G. Oakes, Gre Gerry Ambrose, and Kevin
Digmann; and
WHEREAS to a First Amendment to th for Private
Redevelo of Iowa City and MGD, L.C., the /lall
was transferred from D~veloper to individually-owned limited liability companies owned by the
members of Developot; and
WHEREAS, one of the owner limited liability companies desires to sell and transfer its
interest in Sycamore Mall to the other remaining members and other entities owned by said
members; and
/
WHEREAS, said Agreement for Private Development req~
Co-Owners obtain the approval of the City before assigning to any
other party; and
WHEREAS, the City has consented to the assi ~ GDA
Investments, L.C., an Iowa limited liability company L.C.; DVHSM,
L.C; DGOSM, L.C.; KDDSM, L.C.; Hodge Development and Oakes Development,
Ltd.. Co-Owners and other entities owned and ~ ~ said existing
members .; and
MEHSM, L.C. is an Iowa limited ' owned by
Michael E. GASM, L.C. is an Iowa , owned by Greg
Apel; DVHSM, owned by David V. Hodge;
DGOSM, L.C. is an company ~ owned by Dean G. Oakes; KDDSM,
L.C. is an Iowa limited company 7 Kevin D. Digmann; Hodge
Development Company, ' owned by Michael E. Hodge; and Oakes
Development,Ltd., orporation by Dean G. Oakes.
NOW, THEREFORE, consideration exchanged herein, the receipt
and sufficiency each of the parties hereto does hereby
covenant and agree with the others
1. The parties hereb' and the City of Iowa City hereby expressly
consents to L.C's interest in Sycamore Mail
such that following t and execution of this Second Amendment
Agreement, the real r known as Sycamore Mall which is legally
described as:
All of lots 1, 2 4, 7 and a Lots 5 and 6 of Mall First Addition to
Iowa City, in Plat Book 9, Page 41,
Records of a parcel of land in the Northeast
Quarter Section 23, Range 6 West of the 5th P.M. and
being
as a point of reference at the
of Sycamore No. 6 in Iowa City, Iowa,
th~ 0 degrees 26 minutes East (this is bearing for purposes
225.05 feet along r line of Sycamore
point; thence North 04 degrees 09 g
ty line of Sycamore Street to a 13 thence North 0
degrees 26 minutes East 168.98 feet along said East right-Of-way line of
Sycamore Street to the point of beginning of tract herein described; thence
South 89 degrees 34 minutes East 454.81 feet to a point; thence South 0
degrees 26 minutes West 610.29 feet to a point of intersection with the
Northerly right-of-way of U.S. Highway No. 6; thence Easterly 685.18 feet
along a 3015.0 foot radius curve and the Northerly right-of-way line of said
Highway being concave Southerly to a point of intersection with the
Northwesterly right-of-way of First Avenue g a 804.00 foot
radius curve concave Southeasterl, minutes 28
second East 285.99 fee0 to a point Easterly line of
said Lot 6; thence continuing Northeasterly Northwesterly right-of-
way line of First Avenue, 35.56 feet along ~ curve concave
(chord North 45 degrees 'eeo
~ a point; thence North 2 dc 00 seconds East 28.51 feet to a
*t of intersection with the Southwe y of line of Lower
thence North alon right-of-way line of
37.42 feet Joint of intersection with the Easterly
thence north 42 seconds West along the
right-of-way line ~ad 608.79 feet to a
point; rth 42 degrees minutes West 646.86 feet along the
Southwesterb Muscatine Road to a point of
intersection One, Part Two, of Marion Subdivision,
Iowa Cit~ in Plat Book 2, Page 20,
Records of Johnson thence South 0 degrees 58 minutes West
57.36 feet along the E of said Marion's Subdivision to a point; thence
South 47 degrees feet along the Southeasterly line of
said to a point; thence North 89 degrees 34 minutes
West 147.61 feet alon~ ~ line of said Marion's Subdivision to a
point of intersection right-of-way line of said Sycamore
Street; Nest 143.0 feet along the Easterly
right-of-way Sycamore point of beginning.
AND
A thc Southwest Southeast quarter of Section
14, North. 6 West P.M., and the Northwest
Quarter of 23, Township 79 North, Range 6
Johnson as more particularly described
as
Be at the Northeast corner of the of Sycamore Street and
U.S. i No. 6 in Iowa City, Iowa; h 0 degrees 26 minutes
said east line of Sycamore a point; thence
degrees 09 minutes West 212.68 feet East line of Sycamore
thence North 0 degrees 26 168.98 feet along
of Sycamore Street to a point; thence:
East 454.81 feet to a point; thence South 0 degrees 26 minutes West
610.29 feet to a point of intersection with the northerly right-of-way line of
U.S. Highway No. 6; thence Westerly 210.15 feet along a 3015.0 foot radius
curve and the Northerly right-of-way line of said Highway, being concave
Southerly (said are being subtended by a chord of 210.10 feet with a bearing
of North 87 degrees 58 minutes 12 seconds Wes0 to the end of the curve;
thence North 89 degrees 58 minutes West (this is an assumed bearing for
purposes of this description) 227.80 feet along the Northerly right-of-way line
of said highway to point of beginning.
will be held as tenants in common by the following entities: , L.C.;
GASM, L.C.; DVHSM, L.C.; DGOSM, L.C.; KDDSM, L.,
~x,X Development Company; and Oakes Development, Ltd., ~ GDA
Investments, L.C. shall have no further interest Mall whatsoever.
Developer shall remain as the managing entity and s continue to have primary
, for carrying out each and Developer
he initial a and the Amendment
2. The are purchasing GDA in Sycamore Mall
hereby .greement for Private
September 19, jointly and severally
same. As a result, ~ and every Co-Owner hereunder shall
~ ensure that all Developer are satisfied
pursuant for along with each and every
other Co-Owner.
3. The uent assignment of any
ownership shall require the consent of the City as
provided in Paragraph 7.1 e Agreement.
4. In all for Private Redevelopment and the First
Amendment thereto as if this Second Amendment did not
exist.
DATED this da:
City of Iowa City L.C.
/
/
?
By: /Mayor By: Hodge, Manager
?
/
?
/ MEHSM, L.C.
Attested By: /
By: Michael E. Hodge, Manager
DVHSM, L.C. GASM, L.C.
By: David V. Hodge, Manager By: Manager
DGOS/V~, L.C.
By: Dean G~x$, Manager Kevin D. Digmann, Manager
By: Michael E. Itodge, Presidg~X By: Dean G. Oakes, President
) S8:
JOHNSON COUNTY )
On this __ day of a Notary Public in and for said
county, personally appeared Michael [ r known, who being by me duly
sworn did say that that that no seal has
been procured by the said limited 1: that said instrumem was signed on
behalf of s and the said Michael E.
Hodge acknowledged the act and deed of said
limited liability company by it ' executed.
Notary Public in and for
./ State of Iowa.
STATE OF IOWA )
) SS:
JOHNSON COUNTY ) ·
/
On this __ day of ,2004, before me. said
county, personally appeared Greg Apel, to me personally known, who me duly sworn
did s~y that that that no seal has been
procu~d by the said limited liability company and that gned on behalf of
said lim'R~.d liability company by authority of ils M
the executibq..of said instrument to be the voluntar)
company by itX~luntarily executed.
A~ Notary and for the
STATE OF IOW ) SS:
JOHNSON COUNTY
On this day of__ __, before me, a Notary Public in and for said
county, personally appeared Dean y known, who being by me duly
sworn did say that that person is the limited liability company, that no seal has
been procured by the said limited 1 , and that said instrument was signed on
r of its Manager and the said Dean G. Oakes
acknowledged the execution of said r act and deed of said limited
liability company by it voluntarily
Notap and for the
STATE OF IOWA
) SS:
JOHNSON COUNTY )
On this day of ,2004, before me, a Notap ic in and for said
/
county, personally afipeared Kevin D. Digmann, to me personalb being by me duly
sworn did say thaCthat person is the Manager of said that no seal has
been procured b~r'the said limited liability company and that said instrument wa~signed on
behalf of said lj4nited liability company by authority of its Manager and the said I~eVin D.
Digmann ack/fowledged the execution of said instrtanent to be the voluntary act and deed of said
limited liabj/ity company by it voluntarily executed.
/
/
State of Iowa.
STATE OF IOWA )
)SS:
JOHNSON COUNTY )
On this day of ,2004, before me, the undersi a Notary Public in
and for said County, in said State, personally appeared Michael E. Hod me personally
known, who being by me duly sworn, did say that he is the Pre has been
procured by l said corporation; that said instrument was signed corporation
by of Directors; and that the said Michael E as such officer,
acknowled execution of said instrument to be said
corporation 1 ~ him voluntarily executed.
Notar State of Iowa.
STATE OF IOWA
SS:
JOHNSON COUNTY
On this day of__ __, the undersigned, a Notary Public in
and for said County, in said State G. Oakes, to me personally known,
who being by me duly sworn, did that no seal has been procured by
the said corporation; that signed on behalf of said corporation by authority
of its Board of Directors; and that th s as such officer, acknowledged the
execution of said instrument to be the act and deed of said corporation by it and by him
voluntarily executed.
Notar ~blic in and for the State of Iowa.
STATE OF IOWA
JOHNSON COUNTY
On this day ,2004, before me ~ Public in and for said
county, personally t David V. Hodge, to me personall, who being by me duly
sworn did say that that person is the Manager of said limited liabilit, that no seal has
been procured by the said limited liability company and that s
behalf of said limited liability company by authority d V. Hodge
acknowledged the execution of said instrument to be the voluntary act and deed of said limited
liability company by it voluntarily executed.
Notary Public in and for the
State of Iowa.
STATE OF IOWA )
)SS.
JOHNSON COUNTY)
On this __ day of ,2004, before me, public
in and for the State of Iowa, personally appeared and
, to me personally known, who being by me duly did say that
they are the Mayor and City Clerk, respectively, g the
foregoing instrument; that the seal affixed thereto is the mipal
that said instrument was signed and sealed on behalf of s
by s City Council; and that the said Mayor and City such officers
acknowledged a of said instrument to be the ~ and deed of said
corporation, them voluntarily executed.
Notary Public Johnson
Kf24~r69a1799 Iowa
KENNEDY, CRUISE, FREY & BRISCOE, L.L.P.
ATTORNEYS AT LAW
920 $, DUBUQUE STREET - P.O. BOX ~000
MICHAELW. KENNEDY IOWA CitY, IOWA 52244 of COUNS£~
KIRSTEN H. FREY TELEPHONE {319) 3~1-8181 JOHN D. C~:~UISE
May 12, 2004
V,A
356-5009 MAY ] 2 20 ¢
Ms. Sarah E. Holecek
First Assistant City Attorney , ,,
City of Iowa City
410 East Washington Street
Iowa City, IA 52240
Dear Sarah:
I wanted to take this opportunity to request that the City Council for the City of Iowa City
put on its agenda the issue of our request that they approve a Second Amendment to the
Agreement for Private Redevelopment between the City of Iowa City and the owners of
Sycamore Mall. As I have explained to you previously, GDA Investments, L.C., the limited
liability company owned by Gerry Ambrose, wishes to sell and transfer its interest in Sycamore
Mall to the remaining members of MGD, L.C. or other entities controlled by those members.
At this time, Sycamore Mall is owned as follows:
OWNER PERCENTAGE
INTEREST
PRIOR TO THE
BUYOUT
MEHSM, L.C. 19%
DGOSM, L.C. 24%
DVHSM, L.C. 5%
KDDSM, L.C. 4%
GASM, L.C. 24%
GDA Investments, 24%
L.C.
Following the transfer of GDA Investments' interest in Sycamore Mall, the Mall will be
owned as follows:
OWNER PERCENTAGE MANAGER/OWNER
iNTEREST AFTER
BUYOUT
MEHSM, L.C. 24.333% Michael E. Hodge
DGOSM, L.C. 24.333% Dean G. Oakes
DVHSM, L.C. 7.000% David V. Hodge
KDDSM, L.C. 5.000% Kevin D. Digmann
GASM, L.C. 29.3333% Greg Apel
GDA Investments, 0% Gerry D. Ambrose
L.C.
Hodge Development 5% Michael E. Hodge
Company
Oakes Development, 5% Dean G. Oakes
Ltd.
I have included for you the identity of the managing and controlling owner of each entity.
As you can see, the actual owners of the properties are not changing. Instead, each current
owner is simply assuming a portion of the interest previously held by Gerry Ambrose through
GDA Investments, L.C.
I am enclosing for you a copy of the Second Amendment to Agreement that I have
prepared. Please review this as soon as possible and let me know if you have any changes that
you would like to have made to this. Otherwise, I will have it fully executed by all of the
appropriate entities and delivered to you in advance of Tuesday's City Council meeting.
If you have any questions about this or would like to speak with me further, please don't
hesitate to give me call. Otherwise, I would appreciate it if you could put this on the next City
Council agenda for approval of the Iowa City City Council. It's my understanding that will take
place on May 18th. Thank you so much for your help with this.
Veljy truly yours,
Kirsten H. Frey
KHF/ss
Enc.
cc: Mike Hodge
Dell Richard
Kf24\169a1800
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., iowa City, IA 52240 (319) 356-5437
RESOLUTION NO. 04-].56
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION
OF THE BROOKLAND PARK SEWER SEPARATION PROJECT,
WHEREAS, All American Concrete, Inc. of West Liberty, Iowa has submitted the lowest
responsible bid of $104,723.00 for construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The contract for the construction of the above-named project is hereby awarded to All
American Concrete, Inc., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance
program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
Passed and approved this 18th dayof Nay ,2004.
Approved by: __ __
Resolution No. 04-156
Page 2
It was moved by Wi 1 burn and seconded by 0' Donne11 the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilbum
ADVERTISEMENT FOR BIDS
BROOKLAND PARK SEWER SEPARATION
PROJECT
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10:30 A.M.
on the 12th day of May, 2004, or at a later date and/or
time as determined by the Director of Public Works or
designee, with notice of said later date and/or time to
be published as required by law. Sealed proposals will
be opened immediately thereafter by the City Engineer
or designee. Bids submitted by fax machine shall not
be deemed a "sealed bid" for purposes of this Project.
Proposals will be acted upon by the City Council at a
meeting to be held in the Emma J. Harvat Hall at 7:00
P.M. on the 18th day of May, 2004, or at such later
time and place as may be scheduled.
The Project will involve the following:
· PCC pavement removal
· 7" PCC pavement
· Driveway/sidewalk removal and replacement
· 12" RCP storm sewer
· Storm sewer intakes, connections, and
abandonment
Al1 work is to be done in strict compliance with
the plans and specifications prepared by City of Iowa
City Engineering Division, of Iowa City, Iowa, which
have heretofore been approved by the City Council,
and are on file for public examination in the Office of
the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in a
sealed envelope, separate from the one containing the
proposal, by a bid bond executed by a corporation
authorized to contract as a surety in the State of Iowa,
in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF
IOWA CITY, IOWA, and shall be forfeited to the City
of Iowa City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days of
the City Council's award of the contract and post bond
satisfactory to the City ensuring the faithful
performance of the contract and maintenance of said
Project, if required, pursuant to the provisions of this
notice and the other contract documents. Bid bonds of
the lowest t~vo or more bidders may be retained for a
period of not to exceed fifteen (15) calendar days
following award of the contract, or until rejection is
made. Other bid bonds will be returned after the
canvass and tabulation of bids is completed and
reported to the City Council.
The successful bidder will be required to furmsh a
bond in an amount equal to one hun&ed percent
(100%) of the contract price, said bond to be issued by
a responsible surety approved by the City, and shall
guarantee the prompt payment of all materials and
labor, and also protect and save harmless the City from
all claims and damages of any kind caused directly or
indirectly by the operation of the contract, and shall
also guarantee the maintenance of the improvement for
a period of five (5) year(s) from and after its com-
pletion and formal acceptance by the City Council.
The following limitations shall apply to this
Project:
Specified Completion Date: August 1, 2004
Liquidated Damages: $500.00 per day
The plans, specifications and proposed contract
documents may be examined at the office of the City
Clerk. Copies of said plans and specifications and form
of proposal blanks may be secured at the Office of
City of Iowa City Engineering Division, 410 E.
Washington Street, Iowa City, Iowa, by bona fide
bidders.
A $15 non-refundable fee is required for each set
of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a
check, made payable to 'City of Iowa City'.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors and
subcontractors on City projects. A listing of minority
contractors can be obtained from the Iowa Department
of Economic Development at (515) 242-4721 and the
Iowa Department of Transportation Contracts Office at
(515) 239-1422.
Bidders shall list on the Form of Proposal the
names of persons, f'wms, companies or other parties
with whom the bidder intends to subcontract. This list
shall include the type of work and approximate
subcontract amount(s).
The Contractor awarded the contract shall submit
a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and
extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under
Iowa Statutes. The Iowa reciprocal resident bidder
preference law applies to this Project.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive techni-
calities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
Prepared by: Kim Johnson, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5139
RESOLUTION NO. 04-157
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO Al'TEST A CONTRACT FOR
CONSTRUCTION OF THE HIGHWAY 6 SIDEWALK EXTENSION PROJECT
(STP-E-3715(624)--8V-52).
WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa has submitted the lowest responsible
bid of $148,889.00 for construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Peterson Contractors, Inc., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and subject to Iowa Department of
Transportation concurrence.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and subject to Iowa
Department of Transportation concurrence.
Passed and approved this 18th day of t, la.y ,20 04
CITY'CLERK t.,'~'tyVA-ttorney~s Office
It was moved by Champion and seconded by E11 iott the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
9/99
NOTICE TO BIDDERS
STATE OF IOWA - Sealed bids will be received on April 20, 2004 by the Iowa Department of
Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of
construction and/or maintenance work.
Plans, specifications and proposal forms for the work may be seen and secured at the Office of
Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day
previous to the letting.
Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln
Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting
and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30
p.m.
The Iowa Department of Transportation (DOT) uses the Bid Express website (~www.bidx.com) as an
official depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid
depository is available for a two-hour period prior to the deadline for submission of bids. In the case of
disruption of national communications or loss of services by www.bidx.com during this two-hour period,
the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to
submit bids. Instructions will be communicated to potential bidders.
Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames,
Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise
specified by the Iowa Department of Transportation.
All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts
Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms
furnished will be rejected. The Iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each
proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified
share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union.
Certified checks or credit union certified share drafts shall bear an endorsement signed by a
responsible official of such bank or credit union as to the amount certified. Cashier's checks, money
orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and,
where made payable to the bidder, shall contain an unqualified endorsement to the Contracting
Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid
Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043),
both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of
that specified above.
The contracting authority will issue an exemption certificate for the purchase or use of building
materials, supplies, and equipment that will be used in the performance of the construction contract, as
provided by Iowa Code Sections 422.42(16), 422.42(17) and 422.47(5).
Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance
within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and
sufficient cause for the denial of the award and the forfeiture of the proposal guarantee.
The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all
bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
On Federal Aid projects, where disadvantaged business enterprise goals have been established, the
bidder is required to complete and submit form 102115 with the bid documents. On all projects without
goals, the contractor must show that affirmative actions have been made to seek out and consider
disadvantaged business enterprises as potential sub-contractors.
Some of the projects may be listed in multiple proposals (as an individual project or as pad of a
combined package of projects). The Contracting Authority will determine which combination of
proposals produce the lowest bid for these projects.
The listing of projects, and details of the project, for which bids are to be taken will be available to
potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations:
· Posted on the Internet at www.bidx.com
· Available in the Iowa Department of Transportation's "Weekly Letting Report"
· Available by calling the Office of Contracts of the Iowa Department of Transportation at 515-
239-1414.
Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor
and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid
System.
All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing
regulations.
By virtue of statutory authority, a preference will be given to products and provisions grown and coal
produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against
a non-resident bidder from a state or foreign country which gives or requires a preference to bidders
from that state or foreign country both on projects in which there are no Federal Funds involved.
IOWA DEPARTMENT OF TRANSPORTATION
OFFICE OF CONTRACTS
TELEPHONE: 515-239-1414
Bid Order: 107 No DBE Goal
Work Type: PCC TRAIL
Guarantee: $12,500.00
Project(s): JOHNSON - STP-E-3715(624)--8V-52
SIDEWALK EXTENSION PCC TRAIL ALONG US 6 FROM HAWKINS DR. TO INTER. OF
NEWTON RD.
Prepared by: Madan Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041
RESOLUTION NO. 04-158
RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR FISCAL
YEAR 2005 FOR THE CITY MANAGER, CITY ATTORNEY, AND CITY CLERK
AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENTS TO TIlE CONTRACTS OF THE CITY MANAGER
CITY ATTORNEY, AND CITY CLERK TO DELETE THE PROVISION ENTITLED
"HOURS OF WORK".
WHEREAS, the City of Iowa City, Iowa, employs the City Manager, City Attorney and City Clerk
subject solely to the action of the City Council and referred to as unclassified personnel; and
WHEREAS, it is necessary to establish salary compensation for the said unclassified personnel;
WHEREAS, the positions of City Manager, City Attorney and City Clerk require that these
employees devote time outside of normal office hours to the business of the City and as a result
they may flex their time during the normal 8 to 5 workday. Because they are professional salaried
employees exempt from the requirements of the Fair Labor Standards Act they are not entitled to
and do not receive overtime pay or compensatory time. Due to the ambiguity in the use of the
term "compensatory time" in Section 8 of said employees' employment agreements they and the
City Council believe such provision should be eliminated.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that the following positions shall receive as salary compensation that amount which
is set forth and where said employee shall receive or collect any fees or other compensation from
others for services as such employee, the same shall be paid to the City Treasury.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
that the following compensation is hereby established effective July 1, 2004:
Salary: City Manager- $140,545.60
City Attorney - $58,818.24 (60% FTE)
City Clerk - $75,816.00
Other:
City Manager- Cash value of 80 hours of accrued vacation ($5,266.40), to be paid
directly to pension plan.
City Clerk- Cash value of 80 hours of accrued vacation ($2,840.80), to be paid
directly to pension plan.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
that the amendments to the Employment Agreements of the City Manager, City Attorney, and
City Clerk attached hereto and made a part hereof are hereby approved and the Mayor and City
Clerk are hereby authorized and directed to execute said amendments for and on behalf of the
City of Iowa City, Iowa.
Passed and approved this 18th day of .
CI~LIERK City Attorney's Office
clerk~res\salades.doc
Resolution No. 04-158
Page 2
It was moved by ChamPion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Bailey
X Champion
X Elliott
X Lehman
X O'Donnell
X Vanderhoef
X Wilburn
AMENDMENT TO EMPLOYMENT AGREEMENT
Eleanor M. Dilkes, City Attorney for the City of Iowa City, and the City Council of the City of Iowa City
do hereby amend the employment agreement between them dated October 12, 1999 as follows:
1. Section 8 of said Agreement entitled "Hours of Work" is hereby deleted.
CiTY OF lOfTY, iOWA
BY: ~
By: ~ '{~-~ Eleanor M. Dilkes
elea no#agt/ct'/att-agtSeCl larr~nd.doc
AMENDMENT TO EMPLOYMENT AGREEMENT
Marian K, Karr, City Clerk for the City of Iowa City, and the City Council of the City of Iowa City do
hereby amend the employment agreement between them dated October 12, 1999 as follows:
1. Section 8 of said Agreement entitled "Hours of Work" is deleted,
BY:
ATTEST:
DE~oJ.J.~)' CITY CLERK
By: ~.,~.~..~,~ ~'.
Ma~ K. Karr
_..~roved by
City Attorney's Office
eleanodagt/ctyclerk-agtS ecSamend.d oc
AMENDMENT TO EMPLOYMENT AGREEMENT
Stephen J. Atkins, City Manager of the City of Iowa City, and the City Council of the City of Iowa City
do hereby amend the employment agreement between them dated June 7, 1986 as follows:
1. Section 8 of said Agreement entitled "Hours of Work" is deleted.
CITY CLERK
,Stepher~. Atkin~-~
~l~roved by ~
City Attorney's Office
eleanor/agt/mgr-agtSecSamend.doc