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1998-04-28 Info Packet
~ CIt~ of' - CITY COUNCIL INFORMATION PACKET April 17, 1998 I IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 IP21 IP22 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Memorandum from City Manager: Use of Airport Buildings - Wedding Reception Memorandum from City Attorney to Airport Manager: Use of Airport Buildings Memorandum from Airport Manager: Airport Projects Memorandum from City Clerk: April $ Work Session Memorandum from Planning and Community Development Assistant Director: Intersection of Melrose Avenue and Melrose Court Pedestrian Signal Operations Letter from Jeane VanVoorhis White to IC Press Citizen Editor: Parking Facility Memorandum from Senior Civil Engineer Winstead to City Manager: Court Street Extension Project; Compliance with Sensitive Areas Ordinance Memorandum from Parks and Recreation Director: Skateboard Update Summary: Winter Carnival 98 Letter from City Attorney to John Sladek: Driving Range Letter from US Senator Harkin: Food Safety [to be accepted on 4-28 Consent Calendar] Letter from House Majority Leader Brent Siegrist: New Constitutional Amendments Letter from City High School Physical Science Faculty to Police Officer Singleman Thank You Release: Living With Our Heritage Trees, A Celebration of 126 Years of Arbor Day Release: Flood Plain Map Revisions Notice: Citizen Planning Workshop Board/Commission Applications Agendas: April 14, April 15, April 16, and April 22 Johnson County Board of Supervisors Memorandum from City Clerk: Absence Comprehensive Annual Financial Plan Iowa City Fire Department 1997 Annual Report Memo from Director Parking & Transit regarding Transit Interchange. ,~ c!tl~ of City Council Meeting Schedule and Tentative Work Session Agendas April17,1998 April 23 4:00p - 5:30p lApril 27 6:30p 7:00p IApril 28 7:00p I May 11 7:00p I May 12 7:00p May 13 4:00p May 14 9:00a - 11:00a SPECIAL COUNCIL WORK SESSION Peninsula SPECIAL COUNCIL WORK SESSION Joint Meeting with Public Art Advisory Committee By-Laws Agenda Pending SPECIAL FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Joint Meeting with Board of Supervisors, School Board, City of Coralville Agenda Pending SPECIAL COUNCIL WORK SESSION Police Issues ThursdayI Council Chambers Monday Council Chambers Tuesday Council Chambers Monday[ Council Chambers TuesdayI Council Chambers Wednesday J Fairgrounds Thursday[ Council Chambers Hickory Hill West Water Project Update Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Landfill Paper Ban FUTURE WORK SESSION ITEMS Landfill Master Plan Sand Point Wells Sanitary Sewer Repair - New Policy Update Transit Interchange Airport Issues Cemetery Expansion Plan Meeting dates/times subject to change Date: To: City of Iowa City MEMORANDUM April 17, 1998 City Council From: City Manager Re: Use of Airport Buildings - Wedding Reception As I am sure you are aware, we have received an application from Mark Anderson for the use of an airport hangar as a wedding reception site in May of this year. The application for the use of this building was made in accordance with procedures established for the use of streets and public grounds, City Plaza and parks. Such applications require sign-off by various City departments. Mr. Anderson has applied for use of a public building (hangar) for which we do not now have any regulations, etc. incorporated into the City Code. However, the Airport Commission, which has day-to-day management responsibility of the Airport, has given its approval of the use of the hangar. The City Code prohibits the use of alcohol in City buildings without a liquor license and requires the City Manager to provide a recommendation to the City Council regarding the requested use of alcoholic beverages in the City building. Mr. Anderson has applied for a liquor license through the City Clerk's office. These licenses are issued in compliance with State regulations. Mr. Anderson has requested the use of an airport hangar for 150-200 people for a catered wedding reception. Champagne, beer and wine are to be served. The caterer does not possess a liquor license and therefore cannot be responsible for the sale and distribution of liquor at this event. My initial reaction to this proposal and the use of the property, was that given satisfactory regulation, such as the fact that this is a confined space, invitation only, etc. it could be approved. However, the consumption of alcohol in this environment, although far safer in my judgment in the confined space and controlled environment, does raise many questions. To my knowledge, on one other occasion the City granted permission to the Library to serve wine at a fund raiser in a public building. 2 In my review I believe there are numerous pertinent issues, not only for this request but the possibility of future requests for the use and consumption of alcohol on public properties. In the case at hand, the Airport Commission has not charged a fee for the use of this property. Questions as to the public property competition, that is, could the applicant secure a private establishment, and the use of a public building without a fee should be questioned. We currently do not, nor does the Airport Commission, have regulations and/or other related legislation that provides for this fee. If it were determined that we would'choose to offer public properties for rental in what may be a competitive environment, such a fee should be considered. Other cities were contacted in a brief survey to determine how they handle this type of issue. Communities with coliseums and/or other types of public buildings/centers for the arts and conference centers do provide for the use of these public properly and the consumption of alcohol. If we are to consider this matter in our local environment, such as the use of the Library, Recreation Center, and possibly a future center for the arts, it is important that we determine our policies with respect to alcohol consumption. From our very quick review we could see that other cities identify those properties on which they would allow the consumption of alcohol and those that they would not. We could do the same. Mr. Anderson has made a good faith presentation of this issue to the Airport Commission and my office. However, with consumption of alcohol and the issues associated with it, and in the absence of more specific policies and guidelines concerning the use of alcohol in City buildings, I do not believe it should be approved. A second issue that I believe as critical is that the City finds itself in the liquor license control/regulation business. Licenses are, in effect, the responsibility of the State. There are many activities that we undertake as a City government - whether it be policy support such as the Stepping Up program and/or direct legal enforcement through our Police Department - that we do discourage the use of alcohol. It would seem to be a conflict in policy to encourage alcohol use on public property. Given the circumstances, it is my judgment that we should not authorize the request for alcohol, and recommend denial of their special beer/wine application. My specific concern is the consumption of alcohol on public property. Without proper regulation, the use of this or any other public building would not be appropriate. I do believe that with the policy conflicts and the 3 fact that we may face this issue at some time in the future, this component of our code will need further review. Notably what, if any, buildings do we wish to see made available to the public for private purposes; what are the standards; fees for use; and what if any buildings can be permitted for alcohol use and consumption? indexbc\memos\3-1 SA.doc City of Iowa City MEMORANDUM Date: To: From: Re: April 17, 1998 Ron O'Neil, Airport Manager Eleanor M. Dilkes, City Attorne Use of Airport Buildings It is my understanding that the Airport Commission has recently approved a request to use an Airport hangar for a wedding reception. I am not familiar with the history of the use of Airport facilities for private non-aviation purposes. However, because decisions to grant or deny a request for the use of Airport facilities must not be made arbitrarily, the Airport Commission should establish policies and rules that govern such use of its facilities. By way of example, I note that the library has a Board policy on the use of its meeting rooms. The Airport's policies should be developed in consultation with this office. CCZ Steve Atkins, City Manager Dennis Mitchell, Assistant City Attorney Dale Helling, Assistant City Manager Marian Karr, City Clerk eleanortmem\ro4-16.doc IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum From: Date: Re: City Councilors Ron O'Neil, Airport Manager April 14, 1998 Airport projects Listed below are a number of ongoing projects the Airport is involved with. Included is a brief description of the project and what the next step will be. North Commercial area- Casey Cook has completed the marketability study for this area. He has suggested three alternatives. 1) Lease the entire 54 acres to a private developer. 2) The Airport could install the infrastructure and lease the individual lots. 3) There could be a combination of public/private development. The Airport could restall the basic infrastructure and lease large areas to several developers. Options 2 and 3 would seem to provide the best payback for the Airport. The Commission briefly discussed the report at their meeting on April 9~. The next step is for the Council and Commission subcommittee to meet with staff and plan a strategy for moving forward with the development. Land acquisition and easement project - The project is proceeding on schedule. Offers have been made on several parcels. These include the Filzgarrald property (mobile home park west of the Airport), the Ruppert parcel (between Menards and Wal-Mart), the Dyer property (Airlane Motel), the Schellin property (Iowa City Mobile Home Park), the Schintler parcel and the Kennedy property (west of Hills Bank). In addition, appraisals have been ordered for several of the parcels that will require avigation easements. As soon as negotiations are completed on the mobile home parks, the relocation process will begin. There has been a very positive response to the relocation plan from the tenants of both mobile home parks. The tenants I have talked to are eager to move. The completion date for this project is October of 1998. Sale of Iowa City Fl. ying Service to PS Air- Long-time owner of Iowa City Hying Service, E. K. Jones, is selling his business to PS Air, from Cedar Rapids. The Commission has met with P.S. Air to discuss their future needs at the Airport. Among the topics discussed were a new fuel storage area and a hangar building to replace the deteriorating maintenance shop building. This may be an opportunity to remove the fitly-year-old underground tanks owned by ICFS. A meeting is scheduled for April 16th to discuss hangar and fuel requirements. PS Air has invested in a new fuel storage area and a $1,000,000 hangar at the Cedar Rapids Airport. o o Airport Terminal reconstruction - The Airport Commission advertised for architectural services to provide a conceptual design to renovate the Airport Terminal Building. At their April Commission meeting, the Commission selected the firm of I-Iansen, Lind, Meyer to provide services for the project. A Commission subcommittee will meet with HLM in the near future to start the project. The Commission would like the concept plans to be completed by June and discuss the next step with Council as soon as possible. Southeast T-hangar - This is the newest hangar building completed at the Airport. The 10-unit building was completed in February and fully occupied March 1't. There is some seeding around the building left to be completed_ That should be done by May 1't. There is a wailing list for hangars in this building. Willow Creek sewer- Though this project is being supervised by Public Works, there will be some disnlption of Airport operations during the project. I met with Tim Randall, the project inspector, to coordinate some of the restrictions the contractor will have to abide by. A ranway will be temporarily closed because of the proximity to some of the construction. A navigational aid will have to be out of service for a short time. All this will be coordinated to maintain the highest level of safety for the contractor and the aviation customers. It is my understanding this project is to begin sometime in the next few weeks. Public Works site - The Commission has completed the appraisal on the property at the southeast comer of the Airport, where Public Works would like to develop a new site. As soon as PW is ready to proceed, the Commission will pm the item on their agenda and work out the details. One of the things that will have to be done is to move the automated weather station instrumentation. Since moving this involves two different federal agencies, the sooner this process is started, the less chance this will cause a delay in the project. Iowa Jet Services- The Commission is doing what they can to accommodate Iowa Jet Services to help them locate at the Airport. One of the major obstacles remaining is where to put IJS's building, None of the sites projected in the Master Plan are large enough to accommodate a 120' by 240' building, One option might be to put IJS in the North Commercial area. The Commission is trying to accommodate IJS until they can build a building that will provide enough space for their business. A meeting is scheduled for April 16' to discuss hangar requirements at the Airport. ICFS and US have been invited. Hangar space, fuel storage, and how space in the Airport Terminal will be utilized will be discussed_ Airport Commission Steve Atkins, City Manager Dennis Mitchell, Assistant City Attorney City of Iowa City MEMORANDUM Date: To: From: Re: April 17, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, April 6, 1998 - 6 p.m. in Council Chambers Mayor Ernest W. Lehman presiding. Council present: Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Dilkes, Winklehake, Klingaman, Franklin, Boothroy, Fosse, Long, Head, Winstead, Nasby, Barnes, Grosvenor, Davidson. Tape(s): Reel 98-50, all; Reel 98-51, all; Reel 98-52, Side 1. FY99 CDBG/HOME ALLOCATIONS (Agenda Item 4d(1)) Reel 98-50, Side 1 Community Development Coordinator Head, Planner Nasby, and Housing and Community Development Commissioners Schmuch, Gadson, Renquist, Moraski and Kuhlmann summarized the CDBG/HOME Allocation grant recommendations and responded to council questions REVIEW ZONING MATTERS Reel 98-50, Side 2 Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: PUBLIC HEARING ON AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION ON A 10-ACRE TRACT LOCATED ON THE SOUTH SIDE OF MELROSE AVENUE AND WEST OF WEST HIGH SCHOOL FROM LOW DENSITY SINGLE-FAMILY (RS-5) TO PLANNED DEVELOPMENT HOUSING (OPDH-8) TO PERMIT AN 80 DWELLING UNIT RETIREMENT COMMUNITY. (MELROSE RETIREMENT COMMUNITY/REZ98-0002) Franklin requested continuation of the public hearing to April 28 to allow for work on the CZA and sewer issues. CONDITIONALLY CHANGING THE ZONING DESIGNATION ON A 4.46-ACRE TRACT LOCATED AT 500 FOSTER ROAD FROM INTERIM DEVELOPMENT SINGLE-FAMILY RESIDENTIAL (IDRS) TO SENSITIVE AREAS OVERLAY~8 (OSA-8) TO PERMIT 35 DWELLING UNITS AND APPROVING A PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN. (LOUIS CONDOMINIUMS/REZ97-0011) Public Hearing Ordinance (First consideration) Council Work Session April 6, 1998 Page 2 Allen Yates, representing Hodge Construction and Larry Schnittjer, MMS Consultants, responded to questions. Kubby requested clarification about the Conditional Zoning Agreement wording, "...escrows for other required public improvements as is appropriate." Franklin asked Council to continue the public hearing to April 28 if the CZA was not signed. CONDITIONALLY CHANGING THE ZONING DESIGNATION ON APPROXIMATELY 41 ACRES LOCATED BETWEEN LOWER WEST BRANCH ROAD AND COURT STREET EXTENDED, APPROXIMATELY 4/5 MILES WEST OF TAFT AVENUE FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) FOR 29.1 ACRES AND LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12) FOR 11.9 ACRES. (WINDSOR RIDGE/REZ97-0019) Public Hearing Ordinance (First consideration) CHANGING THE ZONING DESIGNATION ON APPROXIMATELY 24.12 ACRES FROM INTERIM DEVELOPMENT (ID-RS) TO SENSITIVE AREAS OVERLAY-5 (OSA-5) AND APPROVING A PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN FOR PROPERTY LOCATED AT THE EAST TERMINUS OF HICKORY TRAIL. (FIRST & ROCHESTER, PARTS 4, 5, 6/REZ97-0007) Public Hearing Ordinance (First consideration) ORDINANCE APPROVING THE PRELIMINARY OPDH PLAN FOR WALNUT RIDGE, PARTS 6 AND 7, A 66.68 ACRE, 20-LOT RESIDENTIAL SUBDIVISION LOCATED AT THE NORTH TERMINUS OF KENNEDY PARKWAY. (REZ98-0001) (FIRST CONSIDERATION) ORDINANCE AMENDING TITLE 14, CHAPTER 6. "ZONING," ARTICLE E, "COMMERCIAL AND BUSINESS ZONES," SECTION 2, NEIGHBORHOOD COMMERCIAL ZONE (CN-1) REGARDING SIZE RESTRICTIONS ON RESTAURANTS. (SECOND CONSIDERATION) Franklin stated that the applicant has requested expedited action. Franklin asked that council not waive the special exception fee until the property owner, Mr. Glasgow, agrees to withdraw a lawsuit filed against the city over the Board of Adjustment's action. City Attorney Dilkes recommended not waiving the special exception fee and stated that if council decides to waive the fee, they need to state their reasons why, which then may have implications on the litigation. G. ORDINANCE AMENDING THE APPROVED PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN FOR LOT 51 OF WALDEN HILLS, CONTAINING 2.9 ACRES AND LOCATED WITHIN THE OSA-8, SENSITIVE AREAS OVERLAY ZONE AT THE NORTHEAST CORNER OF SHANNON DRIVE AND IRVING AVENUE. (REZ97-0018) (SECOND CONSIDERATION) Franklin stated that the applicant has requested expedited action. Franklin explained that items "H" and "1" could be acted upon only after final consideration of "G". Council Work Session April 6, 1998 Page 3 G. RESOLUTION APPROVING A PRELIMINARY PLAT OF A RESUBDIVISION OF LOT 51, WALDEN HILLS, A 2.9 ACRE, 25-LOT RESIDENTIAL SUBDIVISION LOCATED AT THE NORTHEAST CORNER OF SHANNON DRIVE AND IRVING AVENUE. (SUB97-0030) See item "G". H. RESOLUTION APPROVING A FINAL PLAT OF A RESUBDIVISlON OF LOT 51, WALDEN HILLS, A 2.9 ACRE, 25-LOT RESIDENTIAL SUBDIVISION LOCATED AT THE NORTHEAST CORNER OF SHANNON DRIVE AND IRVING AVENUE. (SUB98-0004~ See item "G". J. RESOLUTION APPROVING A FINAL PLAT OF WESTCOTT HEIGHTS, AN 84.12 ACRE, 31~LOT RESIDENTIAL SUBDIVISION LOCATED IN JOHNSON COUNTY ON THE WEST SIDE OF PRAIRIE DU CHIEN ROAD, % MILE NORTH OF NEWPORT ROAD. (SUB98-0005) REVIEW AGENDA ITEMS 1. (Agenda #14-Exterior signage at Reel 98-50, Side 2 112 South Dubuque Street.) In response to Kubby, Vanderhoef explained the darker background was recommended so the lighting doesn't sign through and make it too bright. 2. (Agenda # 8-Southgate Avenue and Waterfront Drive paving improvement and West Pepperwood relief sewer project.) City Engineer Fosse stated he will research options for completing all the sidewalk installation. MELROSE AVENUE Reel 98-50, Side 2 PCD Assistant Director Davidson and City Engineer Fosse presented the layout for the proposed right tum lane at the intersection of Melrose Avenue and Hawkins Drive. Staff Action: Proceed with installation of turn lane (Fosse). NEIGHBORHOOD SERVICE EVALUATION Reel 98-51, Side 1 City Manager Atkins, PCD Director Franklin, and Neighborhood Services Coordinator Klingaman presented information. Staff Action: Council will ruminate and consider further at a work session in May. (Franklin) ENTRANCEWAY REGULATIONS Reel 98-51, Side 1 A council majority directed PCD Director Franklin to prepare information about the city's entranceways' listing items that are controlled by the City now and a list of items City cannot control and report back to council. Staff Action: Research and draft report to return to Council by mid-May. (Franklin) COURT STREET PROJECT Reel 98-51, Side 2 (Agenda Item #10) Council Work Session April 6, 1998 Page 4 City Engineer Fosse and Sr. Civil Engineer Winstead presented an overview of'the Court Street project, including a recommendation to establish a right in only at Elmira Street. Fosse requested that council continue the public hearing to April 28 to allow time for additional design work. TENANT-TO-OWNERSHIP PROGRAM (Agenda Items #4d(3); #11 ) Reel 98-51, Side 2 H.I.S. Director Boothroy presented information regarding reinvestment of sale proceeds from the Tenant-to-Ownership Program. A council majority directed Boothroy to proceed as outlined in his April 1 memo. Staff Action: Resolution authorizing staff to sign a contract will be placed on April 28 Council Agenda. (Boothroy) KEG ORDINANCE Reel 98-52, Side 1 City Manager Arkins, Assistant City Manager Helling, Police Chief Winklehake, City Clerk Karr and City Attorney Dilkes responded to council questions. Council requested summary information of the Ames ordinances and Iowa City's disorderly conduct ordinance. Staff Action: Staff will meet to evaluate current City ordinances and provide information/recommendations to Council on what additional regulation would be beneficial. (Dilkes) TCI LIQUIDATED DAMAGES Reel 98-52, Side I Assistant City Manager Helling, Broadband Telecommunications Commission Chair Cordell Jeppsen, and TCl representative Jon Koebrick presented information. A council majority directed staff to pursue liquidated damages/fine of $250 per day for failing to meet the system upgrade deadline. Staff Action: Resolution assessing liquidated damages will be an April 28 Council Agenda. (Helling) PATV MOVE/CHANNEL 4 MOVE Reel 98-52, Side 2 A council majority directed Assistant City Manager Helling to look for a new location for Charmer4. APPOINTMENTS Reel 98-52, Side 2 Planning and Zoning Commission - Pain Ehrhardt & Dean Shannon Historic Preservation - Michael Gunn ORGANIZATIONAL ISSUES Reel 98-52, Side 2 No discussion. Council Work Session April 6, 1998 Page 5 COUNCIL AGENDA/TIME 1. o Reel 98-52, Side 2 O'Donnell raised concerns about safety in the downtown plaza area. City Attorney Dilkes noted there are First Amendment issues involved. In response to O'Donnell, City Attorney Dilkes stated the Streit/Glasgow Board of Adjustment fee waiver should be discussed in an executive session. Kubby stated that the downtown clean up should involve volunteers, and monitor what is being neglected with City staff involved in this project. (Consent Calendar Item fi.4f(11)) Kubby requested that staff prepare a response to correspondence received from Marsha Boyer regarding the Airport. In response to Kubby, City Attorney Dilkes stated she will follow up on Ralston Creek coal gasification site issues as it relates to the April 26 to Ralston Creek Clean Up Day. Vanderhoef requested staff prepare a response to correspondence received about the CN-1 zone. In response to Norton, Council Members Thornberry, Champion and Vanderhoef agreed to attend the April 8 Council of Elders discussion regarding the proposed parking facility. Norton noted that he has a list of railroad crossings that need repair and will give to City Mgr. In response to Norton, City Manager Atkins stated he will prepare an update regarding the new parks maintenance building. 10. Thornberry inquired about scheduling a SEATS committee meeting with the county. Vanderhoef and Thornberry will provide possible meeting dates to the City Mgr. 11. Council agreed to schedule an April 13, 2:00 - 4:00 p.m. meeting to discuss sales tax. 12. In response to City Clerk Karr, council agreed to meet with the Public Art's Committee at Council's work session on April 27 at 6:30 p.m. Adjourned: 10:45 p.m. clerkJmin/O406-ws.doc City of Iowa City MEMORANDUM Date: April 15, 1998 To: City Council From: Jeff Davidson, Assistant Director, Dept. of Planning & Community Development Re: Intersection of Melrose Avenue and Melrose Court pedestrian signal operations Since its reopening last summer following the Melrose Avenue reconstruction project, this intersection has been the focus of many comments, both good and bad. The positive comments have been from pedestrians who appreciate the additional protection of the signal, and the negative comments are from motorists (and some pedestrians) who find the intersection confusing and dangerous. Earlier this year you directed us to evaluate this intersection and recommend how it could be improved. Following is an analysis of the intersection operation, our recommendation, and a summary of our discussion with the Melrose Avenue Neighborhood Association at their April 9 meeting. Current Operation As it is currently exists, the signal at Melrose/Melrose Court is a combination of a pedestrian signal, normally found at a mid-block location, and a stop controlled intersection. It is not a conventional traffic signal, and this is the cause of much confusion. The pedestrian signal can only be actuated by a pedestrian pushing the Walk/Don't Walk button. A motorist has no ability to actuate the signal. When actuated, the signal changes to a solid red in all directions, while the "Walk" and flashing "Don't Walk" lights are given in order to allow pedestrians to cross MeLrose Avenue. Observations It was observed from the beginning that this intersection was not being well understood by motorists. This area has many motorists unfamiliar with Iowa City who are visiting University Hospital. There is a high frequency of motorists violating the pedestrian signal all-red phase, particularly during high traffic periods. It is obvious that motorists do not fully understand the traffic control at this intersection. Traffic Count A peak hour traffic count was taken at this intersection and it was extrapolated to determine that more than 15,000 vehicles per day are using Melrose Ave., an increase of nearly 15% since 1994. 1,700 vehicles per day use Melrose Court. Due to the high volume of traffic on Melrose Avenue combined with no coordination between adjacent traffic signals, traffic consistently backs up from the Melrose/Hawkins intersection, and causes continuous actuation of the Melrose/Melrose Court pedestrian signal by pedestrians during peak traffic periods. 2 Motor vehicle traffic was observed for a total of six hours on a single day to identify problems with the intersection. Observations were done from 7:00-9:00 AM, 11:30 AM- 1:30 PM and 4:00-6:00 PM on a weekday in February. There were a total of 128 documented violations of the pedestrian signal by motor vehicles during the six hours of observation. Most of the violations came from vehicles on Melrose Court that used the all- red phase to make left turns onto Melrose Avenue. It is difficult to make left turns onto Melrose from Melrose Court due to the high volumes of traffic during peak times. Similarly, westbound vehicles on Melrose Avenue use the all-red phase as an opportunity to make left turns onto Melrose Court. Running the red light was also a common occurrence, primarily for westbound traffic. We also identified a high level of aggression by drivers on Melrose Avenue and Melrose Court. Melrose Court traffic is forced to violate the all-red pedestrian phase, or drive extremely aggressively to turn onto Melrose Avenue during peak traffic periods. Likewise, making a left turn from the Melrose Avenue westbound traffic flow onto Melrose Court is very difficult due to high peak traffic flows for opposing traffic on Melrose Avenue. Pedestrians During the six hours of observation, pedestrians were counted and the direction of their movements identified. It was also noted the number of times the pedestrian signal was actuated. A total of 504 pedestrians used the intersection to cross Melrose Avenue during the six hours of observation. An additional 371 pedestrians went through the intersection, but did not cross Melrose Ave. Approximately 20 pedestrians were observed crossing Melrose Ave. at other locations along the corridor. During peak traffic times, more than 85% of the pedestrians relied on the signal to cross Melrose Ave. We also attempted to determine where pedestrians were going. The two primary destinations on the north side of Melrose Ave are University Hospital to the west, and the UI campus to the east. Of the 600 pedestrians coming from Melrose Court, 53% (318) crossed Melrose Avenue and went west (presumably to the UIHC), and 35% (211) crossed Melrose Ave. and went east toward the UI campus. The remaining 12% did not cross Melrose Avenue. Many pedestrians utilized the bus stop just to the west of the intersection. Conclusions Based on the information collected, a few conclusions can be drawn: · The 15,000 vehicles per day on Melrose Ave are seriously disrupted by the Melrose Court pedestrian signal during peak times due to continuous actuation. · Traffic on Melrose Court (1700 vehicles per day) is not able to turn safely onto Melrose Ave during peak traffic times of the day. · The above factors contribute to a high aggression rate and a potentially dangerous situation. · The high volume of pedestrians (504) justifies signalized protection while crossing Melrose Ave. · The observation of pedestrians indicates that Melrose Court is the most appropriate location for the pedestrian signal. These conclusions make it apparent that a pedestrian signal at Melrose Court should remain, but the signal should be changed to a fully-operational traffic signal which will be more understandable and better accommodate motor vehicle movements. This recommendation is made understanding that at 18 feet wide, Melrose Court is not a street on which we want to encourage additional traffic. Nevertheless, it is the principal collector street between Melrose Avenue and the Greenwood-WoodsideoOakcrest neighborhood. Two traffic control devices are already installed on Melrose Court (turn prohibition island at Myrtle Street and stop signs at Brookland Park Drive), and these may require occasional police enforcement to remain effective. The constrained roadway geometry on Melrose Court also acts as a traffic calming device. Our traffic accident data does not indicate a safety problem for motor vehicles or pedestrians along Melrose Court. We should remain sensitive to the residential character of this street. Neighborhood Recommendation On April 9 Doug Ripley and I met with the Melrose Avenue Neighborhood Association. The issues were discussed and a number of alternatives presented. After discussion, the neighborhood association unanimously approved supporting making the pedestrian signal a conventional traffic signal at Melrose Court. They would also like to see increased enforcement of the turn prohibition at the intersection of Myrtle Avenue and Greenwood Drive. We will pursue this with the Police Department. Staff Action The change to a conventional traffic signal at the Melrose Avenue/Melrose Court intersection will be on the consent calendar of your April 28 meeting agenda. Please indicate at your work session on the 27TM if you do not want us to proceed. The work can be performed by City crews at nominal expense. Let Doug (5254) or me (5252) know if you have any questions. CC: Steve Atkins Karin Franklin Chuck Schmadeke Rick Fosse Melrose Avenue Neighborhood Association jccogt p~memos~jd4-15.doc Editor Iowa City Press-Citizen 1725 N. Dodge St. Iowa City, IA 52240 APR 1 4 998 CITY I ANAGI'R'$ OFFICE The City Council has yet to convince me of the merit of their proposal to build yet another parking ramp on Iowa Avenue. Although there are many valid reasons to reject this plan, I am writing as a resident of Ecumenical Towers, the residents of which will suffer great hardships if this ramp is built. We have been told that it is legal to building such a structure across the alley from a residential building, but the five-story parking ramp that is being proposed poses far more problems for its neighbors than would an apartment building of similar size. Both would, of course, greatly reduce the amount of light and air available to the residents of Ecumenical Towers, but a parking ramp would create far more problems. The pollution from carbon monoxide, dirt, and noise would be a definite health hazard to residents living on the north side of the Towers. It would be impossible for them to open their windows, no matter what the weather conditions. It has been suggested by one the people involved in the planning of the ramp that residents should just move if they found conditions to be intolerable. This lack of sensitivity to the plight of low income elderly people, was appalling. It is true that some solution is needed for the parking situation at the Senior Center, but it is not necessarily true that the people who use the Senior Center and the residents of Ecumenical Towers have identical concerns and interests. We have to live in the Towers twenty-four hours a day; those who participate in activities at the Center do not face that problem. I hope that very serious consideration will be given to this proposal before it is imposed upon, not only the elderly residents of Ecumenical Towers, but upon the rest of the citizens of Iowa City. Sincerely, ~ Jeane~LVan~;o/Co orh!/~ ite/~ 320 E. Washington St., #11A Iowa City, IA 52240 (319) 338-4718 cc: Iowa City City Council City of Iowa City MEMORANDUM Date: April 16, 1998 To: Steve Arkins From: Rob Winstead Re: Court Street Extension Project Compliance with Sensitive Areas Ordinance The Court Street Extension Project has been evaluated with respect to the Sensitive Areas Ordinance (SAO) with the results briefly discussed below. Wetlands - The National Wetlands Inventory Map flags a small patch (less than 1 acre) of possible wetlands near the project site. A field wetland delineation was undertaken. The results indicate that the project area does not contain wetlands. Stream Corridors - A north-south tributary to Ralston Creek passes through the project site. This tributary appears as a "blue line" on the USGS map qualifying it as a drainageway. The project requires a road crossing. To minimize the reduction of flood carrying capacity, a culvert will be constructed that can pass the 100-year flow under the road. Work will be undertaken in a manner that will minimize impact to the drainageway. Culverts are a permitted use per 14-6K-1 E2 of the SAO. Slopes - No impact. Woodland Areas - No impact; however some volunteer trees in the vicinity of the drainageway will be removed to construct the culvert. The project has been designed to save the existing tree line along the road's south right-of-way line. Fully Hydric Soils - No impact. The results of the wetland delineation indicate that the project area does not contain fully hydric soils. Prairie Remnants - No impact. Archaeological Sites - No impact'. Conclusion - Construction of the Court Street Extension Project will have little or no impact on sensitive features as outlined in the SAO. Cc: Rick Fosse TO: FROM: DATE: RE: PARKS CITY OF IOWA CITY AND RECRRATION DEPARTM~Ff MEMORANDUM Steve Arkins Terry Trueblood April 14, 1998 Skateboard Update I spoke with Heath Klaus (one of the skateboard leaders) on Monday, April 6, relative to repair work needed on the wooden skateboard obstacles which were utilized last year in the Civic Center parking lot. I told him that we would be willing to purchase the materials to repair and/or rebuild these obstacles and provide transportation to haul them to wherever needed if he and his group would do the actual construction. He indicated to me that such a plan is most acceptable to them. I told him where the old obstacles were located and arranged for him to get a key. He and at least one other person did in fact go look at the obstacles in order to ascertain what, if anything, is worth saving. We agreed that he would provide me with a list of materials needed in order that we could arrange for the purchase of same. To date I have not heard back from him. I also talked with Heath about trying to work towards a more permanent solution. I indicated that I would like to get together with him and some other representatives of the skateboarding community to review some information I have and to talk about what they would like to see done. We talked about tentatively getting together on Thursday, April 9, but I did not hear back from him. checking with skateboarding skateboarding progress. In the meantime, I am proceeding with gathering information and selected references who have experienced problems and/or have constructed permanent facilities. I will keep you posted as we Wnrm OUr #e r! telres# OUr SOUl! February 14, 1998 11:00 a.m.-2:00 p.m. 10:30 a.m.=kick-off Story Time and Sno Cones at the Library *SPONSORS: City of Iowa City Parks & Recreation Department City of Iowa City Planning & Community Development Dept. Downtown Association Iowa City Area Chamber of Commerce Old Capitol Mall University of Iowa Recreational Services *STEERING COMMITTEE: Joyce Carroll, Parks & Recreation David Schoon, Planning Nancy Burhans, Downtown Association Deirdre Castle/Amy Hough, Old Capitol Mall Shelby Krause, Chamber of Commerce Wayne Fett/Scott Bosler, U of I Recreational Services *CITY STAFF INVOLVEMENT AND ESTIMATED HOURS: Joyce Carroll - coordination 75 David Schoon - coordination 45 7 temporary employees, Recreation - activity leadership 2 parks employees - 5 Secretarial - 10 Document Services, posters - 50 Iowa City Fire Department - 5 Iowa City Police Department- 5 Estimated City employee hours - 237 42 Note: Had the weather cooperated; the building of the snow slide by U of I Recreational Services staff and City Street crews would have clocked an additional 6-8 hours. *VOLUNTEERS: Nancy Burhans, Downtown Association Deirdre Castle, Old Capitol Mall Amy Hough, Old Capitol Mall Shelby Krause, Chamber of Commerce Wayne Fett, U of I Recreational Services Scott Bosler, U of I Officials Association Eulenspiegel Owl Glass Puppet Theatre IC Country Dancers Iowa City Area Science Center, Inc. Neighborhood Centers of Johnson County United Action for Youth Iowa City Planning Dept. employees Iowa City Recreation Div. employees *ATTENDANCE: Although attendance is difficult to determine at such an event, our estimation is based on the following: each booth was stocked with 500 prizes. All booths came close to running out of prizes. Most of the 11 booths had a line of 7-12 kids most of the day. a quick count at chosen events included 3 P~ppet Shows - 200, Line dance Demos - 150, Ice Sculpting Demos - 3 counts 75, 120, 140. estimate 600-700 children ~50-450 adu!tg 950-1150 total attending *CARNIVAL STYLE ACTIVITIES: Snow Princes Fortune Teller Ring Toss Snow Ball Throw (Bean Bag Toss) "Ice" Fishing Snow Bowling Snow Golf Milk bottles Hopscotch Bubbles Most activities of the carnival style were geared towards children 3 or 4 years to 8 or 9 years. *COLLABORATIVE ART PROJECTS: Children's Ice Construction This activity, which took place in the fountain, consisted of children spraying pre-frozen shapes of ice with colored water to build a community ice sculpture. This activity rates three ***'s. Some children spent nearly an hour on this project, some came and went then returned to construct more. Nancy Burhans froze all the ice shapes. Although she never complained, the rest of the steering committee feels other downtown businesses should be asked to help with this task next year. *SNOW SLIDE: A disappointment due to no snow. City staff and U of I Officials Association planned to build the slide on Friday and touch it up on Saturday early morning. * ENTERTAINMENT: Music was provided by Murphy Sound Ice Sculpting Demonstrations were done by area chefs; members of the American Culinary Federation Northeast Iowa Chapter Line Dance Demonstrations were held inside the Old Capitol Mall Puppet Shows were presented inside Old Capitol Mall by the Eulenspiegel Owl Glass Theatre *DECORATIONS: Old Capitol Mall provided decorations to hang from the light poles. Old Capitol Mall staff hung the decorations but City staff removed them. *REFRESHMENTS: Old Capitol Mall and Hy-Vee provided heart-shaped, iced cookies. First National Bank and Sand Road Orchards donated apple cider. Gringos provided coffee and cups. *PUBLICITY: Posters were delivered to all DTA member businesses that have "storefront" to post. Flyers were sent home with 5800 children grades K-6 through public schools, Regina and Heritage Christian. A mailing was done to area churches, synagogues, before and after school programs and pre-schools. . The event was included on the Iowa City Public Library's Jan/Feb calendar. $630.92 of paid advertising was taken out as follows: Advertiser $137.16 Cedar Rapids Gazette 248.00 Daily Iowan 109.20 Iowa City Press Citizen 136.56 In addition, the Press Citizen included the Winter Carnival in the "To Go" calendar, the Gazette carried 2 pre-event notices and a follow-up photo the Sunday after. The Advertiser carried the event as their feature Community News Story. *DOCUMENTATION: Bob Hardy, Cable T.V. arranged for video documentation. Interns in that department are currently working on a promo piece to run on Channel 4. Still photos were taken by several individuals. *EXPENSES: City of Iowa City: Food Coloring Bubbles Prizes Ice blocks Film Development Posters Paid Ads Printing $ 12.00 42.00 150.00 260.00 30.00 350.00 630.92 832.00 Total Cash Expenses $2,306.92 *IN-KIND DONATIONS AND SPONSORS: Cookies, Old Capitol Mall Hy-Vee Cider, Sand Road Orchards napkins, cups, etc. 1st National cups, Gringos coffee, Gringos Decorations, Old Capitol Mall Atomizers, Lenoch & Cilek Miscellaneous, tape, cards, markers $333.00 330.00 36.00 10.00 5.00 20.00 50.00 32.00 etc., Iowa City Recreation Div. 25.00 Total In-Kind S841.00 TOTAL EXPENSES $3,147.92 *GENERAL COMMENTS AND EVALUATION: Library's StoryTime Kick-off was excellent. This worked out very well because the Library staff simply had to integrate the Winter Theme into the regularly scheduled Saturday morning storytime. The Library Book Sale was the same day. This was a pleasant surprise which seemed to bring us many adults without children as well. Make one quarter page hand-outs for pre-schools as well as the K-6th schools. Prizes were small in size. Judging by the young age of our participants we need to look at this more critically next year. Increasing the size of the steering committee will help to add activities for older kids grades 4-6 and Jr/Sr High. Posters should be delivered to all DTA members by a DTA representative. Time did not allow for this and although the posters were hand delivered by Recreation Division staff, many did not get posted. * Encourage more DTA membership involvement. Look for ways to involve organizations (ie. schools, clubs, etc.) in the planning and development process. FIRST ORGANIZATIONAL MEETING FOR WINTER CARNIVAL, 1999: THURSDAY, MAY 7, 1998 10:00 A.M. ROBERT A. LEE COMMUNITY RECREATION CENTER April 16, 1998 CITY OF I0 WA CITY Mr. John Sladek Iowa City Lodge No. 590 Benevolent and Protective Order of Elks 637 Foster Road Iowa City, IA 52245 Re: Request Concerning Driving Range Dear John: Your April 2, 1998 letter to Mayor Lehman has been referred to me for initial response. With the caveat that the City may not dispose of real property by gift, and therefore any lease would have to be at fair market value, there is no legal impediment to the City leasing this property to the Elks Club as requested. Of course, any such lease would have to include terms concerning keeping this land chemically and fertilizer free, as you propose in your letter, and indemnification provisions. It is my understanding that your request will be put on the Council's work session agenda in the near future. If you have any questions concerning the scheduling, please contact Steve Arkins. Ve,~ly yours, Eleanor M. Dilkes City Attorney cc: City Council- Steve Arkins Dale Helling Marian Karr Chuck Schmadeke Karin Franklin etea nor/Itrlsla clek.cioc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 TOM HARKIN IOWA mt fi tat s WASHINGTON, DC 20510-1502 (202) 224-3254 TTY (202) 224-4633 Tom_Harkin@Harkin.Senate.Gov COMMITTEES: AGRICULTURE APPROPRIATIONS SMALL BUSINESS LABOR AND HUMAN RESOURCES April 13, 1998 Mayor Ernie Lehman and City Council Members 410 Washington Street Iowa City, IA 52240 Dear Mayor Lehman and City Council Members: America's food supply is the safest, mo,~t abundant and affordable in the world. However, recent outbreaks of E. coli 0157-H7, Hepatitis A, and other infections have raised questions about food safety. New food production and distribution patterns mean that Iowans enjoy fruit from around the world, and that meat products from Iowa are enjoyed by those in other states and countries. Along with these opportunities come new concerns about safety, and a need for new approaches to protect consumers from illness. In my role as the Ranking Member of the Senate Agriculture Committee, I have taken an active interest in promoting the importance of food safety. I have introduced legislation expanding the authority of the Department of Agriculture to recall contaminated meat, and have travelled the State meeting with school children to emphasize the importance of safe food handling. I am now asking my staff to travel to all 99 counties to meet with interested individuals such as yourself to hear about effective programs or suggestions for improvements. Tom Larkin, a member of my Iowa staff, will be in Iowa City at the Iowa City/Johnson County Senior Center, Assembly Room, 28 S. Linn from 1:30 p.m. to 2:30 p.m., on Wednesday, April 22, to discuss this important issue. I hope you are able to attend. Food safety is a common sense issue. With your assistance, we can find ways to effectively combat threats to our health from food-borne illness. Please feel free to invite friends or colleagues to join my staff for this important discussion. If you have any questions Melissa Wagner in my Des Moines office listed below would be glad to help you. Best wishes. Sincerely, United States Senator TH/jnm 150 FIRST AVENUE, NE SUITE 370 CEDAR RAPIDS, IA 52407-4884 (319) 365-4504 210 WALNUT ST. 733 FEDERAL BLDG. DES MOINES, IA 50309 (515) 284-4574 131E.4TH ST. 314B FEDERAL BLDG. DAVENPORZ IA 52801 (319) 322-1338 350 WEST 6TH ST. 315 FEDERAL BLDG. DUBUQUE, IA 52001 (319) 582-2130 320 6TH ST 110 FEDERAL BLDG SIOUX CIT~ IA 51101 (7121252-1550 House Majority Leader Brent Siegrist 1998 Iowa HoUS;eOsfMR;iPnr~toa;i~s~3S~t~te Capitol fi~tf~/~!~.~,,,..~,~?~ 0/"'~'~.~' To: Local Government Leaders Apfil13,1998 From: Representative Brent Siegrist, House Majority Leader RE: New constitutional amendments After returning to Des Moines from their weekend forums, a number of our House members expressed concern that many of the local government leaders with whom they met were confused about the two proposed constitutional amendments the House will be debating this Wednesday. I want to clear up any misunderstanding. The House is not debating the Taxpayers' Rights Amendment (or, as some call it, the Stanley Amend- ment) or any version of it. A few weeks ago, House Republicans met and deternfined we were a few votes short of passing the TRA. So instead, House and Senate leaders formed a working group of Representatives and Senators who worked with State Auditor Richard Johnson to develop the two constitutional amendments. Contained in HJR 2005 are two constitutional amendments. (1) The first would take the state's current 99% spending limitation and reserve fund law and make it a part of the Constitution; (2) The second would require a 60% majority to raise any state income tax or any state sales and use tax (local option taxes are excluded). The 99% spending limit is the tool used which successfully eliminated our state debt and filled our state's reserve funds with an amount equal to more than 10% of the state's budget. This tool has allowed us to fully fund many property tax credits and reduce property taxes through the state's increased partici- pation in other local government costs. The 60% majority for income and sales tax increases is an outgrowth of our philosophy that we ought to make it harder to raise taxes on Iowa families. After this year, we will have cut taxes four straight years. We feel that it is important to protect the practices which have benefited the state and all Iowans. I have heard some people try to make the case that passage of these two amendments would result in property tax increases. This argument I simply do not understand. In the last six years that we have had the 99% spending limit, we have made tremendous strides in fulfilling our commitments to local govern- ments. This was done without a single vote to increase the state's income or sales tax. These two amendments will help keep the state's fiscal house in order and will allow us to further fund our commitments to your local government and to invest additional dollars in property tax relief. These two amendments will ensure we never have a duplication of the fiscal crisis of the late 1980s that resulted in under funding some property tax credits. Unlike the 1980s, this amendment will ensure we have a substantial reserve fund that can be used to get us through a recession without having to either cut programs or raise taxes. I appreciate you taking the time to review this issue. Please understand that House Republicans are committed to local governments and local property taxes. Thank you. Paid for by Citizens for Siegrist. City High School 1900 Morningside Drive Iowa City, IA 52245 (319) 339-6811 The School ?h~ Lends A~pril 13, 1998 Tnxly Day, Ed,D. Principal Shirley J. Fouts Associate Principal Officer Charles Singleman Iowa City Police Department Iowa City, Iowa 52240 Dear Officer Singleman: Thank you very much for sharing your time and expertise with the ninth grade Physical Science students at City High. Your presentation puts our forensic unit into a practical context for the students. It really helps to have a "real" policeman emphasize the importance of keeping an open mind, not making assumptions, and observing very carefully. Meeting with 7 groups for a total of 400 students makes for a very grueling day, but you manage to handle it with a lot of enthusiasm and energy. Keep up the good work! Sincerely, Physical Science F~fculty cc: Chief Winkelhake "The School ThatLeads" FOR IMMEDIATE RELEASE From: Brad Neumann City of Iowa City (319) 356-5235 CITY OF I0 WA CITY The Riverfront & Natural Areas Commission of Iowa City Sponsors "Living With Our Heritage Trees, A Celebration of 126 Years of Arbor Day" The Riverfront & Natural Areas Commission's annual Arbor Day event will be held this year on Saturday, April 25 in the Manville Heights neighborhood of Iowa City. The public event will begin at 9 a.m. at Lincoln Elementary School field, corner of Rider Road and Teeters Court, and features a program highlighting the heritage trees of Manville Heights. Mayor Ernie Lehman will read an Arbor Day Proclamation and Kate Klaus, active member of Heritage Trees, a voluntary organization dedicated to gathering, recording, and disseminating information about the community's urban forest, will announce the organization's Manville Heights tree survey to be conducted this summer. Similar surveys, conducted in the Northside, Goosetown, Longfellow neighborhoods and Oakland Cemetery, recorded the heritage trees there and led to the publication of self-guided walking tours for each neighborhood. A tree walk in Black Springs Circle Park will follow the opening activities and will be led by botanist Jeff Schabilion, University of Iowa botany professor, and Leon Lyvers, arborist and tree surgeon. Afterward, awards will be presented to Nancy Seiberling, long-time Iowa City resident, for her leadership in spearheading Heritage Trees and to Leon Lyvers for his dedication to the care and maintenance of Iowa City's heritage trees. Finally, Terry Robinson, Iowa City's forester, will lead a tree giveaway: 126 trees to 126 families to honor 126 years of Arbor Day. Mr. Robinson will explain planting techniques and care of the maple and oak saplings. The program will end by 10:30 a.m. Parking is available on Teeters Court and on other neighborhood streets. The Riverfront & Natural Areas Commission is an 11-member voluntary advisory commission composed of Iowa City, Coralville, Johnson County, and University representatives. Begun more than two decades ago in response to Iowa City's need to have citizen input on the protection of the Iowa River, its mission has expanded to include protection, preservation, and restoration of important environmental features in and around Iowa City including woodlands, wetlands, and waterways. It is actively involved in implementing programs, projects, and activities that achieve these goals. ppdadm~ntpr-arbor doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-$000 · FAX (319) 3.~6-5009 Date: April 16, 1998 Press Release CITY OF I0 WA CITY Contact Person: Rick Fosse City Engineer 356-5143 FLOOD PLAIN MAP REVISIONS On April 16, 1998, it was reported by a local media source that 400 to 600 homes and properties will be added to the flood plain by the proposed flood plain map amendments. This information is not accurate and has caused considerable concern to those living along flood prone areas. There are 400 to 600 properties shown on the proposed map amendments, many of which lie outside of the designated flood plain. The actual flood plain status of the vast majority of properties has not changed from the previous maps. The new maps simply provide a greater level of detail for identifying individual properties and structures. As stated before, the public is invited to' attend the public hearing to comment on the proposed map amendments. Comments to staff are also welcome any time before the public hearing. Copies of the maps are available in the City Clerk's Office and the Public Works Department, both located in the Civic Center at 410 East Washington Street. 410 EAST WASHINGTON STREET * IOWA CITY, IOWA .~2240-1826 * {319) 356-5000 * FAX (319) 356-5009 April 15, 1998 An invitation for continued participation -- Many of you participated in the Northeast District Planning Workshops at Lemme Elementary School on March 23 & 26 or on April 6 & 7. We hope you will plan to attend the culminating citizen planning workshop for the Northeast District: Thursday, April 23, 1998 7 - 9:30 p.m. Citv Hiqh School Cafeteria 1900 Morningside Drive Iowa City, Iowa At the beginning of the meeting, City staff will present scenarios of varied combinations of land uses that are derived from the March & April citizen planning teams for the Northeast District. Through continued team work, people attending the April 23 meeting will be given the opportunity to refine these land use scenarios and indicate guidelines for future commercial, residential, parkland, streets and public service development in the Northeast District. You will be asked to identify features of the different scenarios that you like or dislike. Workshop participants are especially encouraged to attend the April 23 meeting. But if you were unable to attend both evenings of the March or April workshop, or were unable to attend any of the workshop meetings, you are welcome to come and observe, or join a planning team on April 23. Following team reports at the end of the evening, there will be an open public forum to provide an opportunity for individuals to make comments on the proposed scenarios & guidelines for the Northeast District Plan. No registration is required for this round of citizen planning, but if you have any questions or suggestions concerning the planning process for the Northeast District, please feel free to call Melody Rockwell at 356-5251. We hope to see you in person at the City High cafeteria on April 23. Refreshments will be provided starting at 6:30 p.m. with the meeting scheduled to start promptly at 7 p.m. See you there! shared\pcd\ned4-23.doc 1~/~3/g8 Bg:IaS:2g 319-354-~g13 -> 3193S6SSBcj lOgR E:II~ CLI~H Page I;181 Johnson Count)' Jo~ Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS 1. Call to order 9:00 a.m. April 14, 1998 INFORMAL MEETING Agenda 2. Review of the formal minutes of April 9th Business from Linda Severson, Human Services Coordinator from Johnson County Council of Governments and John Arthur from USDA Rural Development re: USDA Rural Development Housing Program. discussion Business from Dr. Craig Mosher, Director of Mental Health/Developmental Disabilities Services of Johnson County re: Mental Health/Developmental Disabilities Purchase of Service (POS) 28E Agreement on state contracting. discussion Business from Lloyd Schaufenbuel, Vice-President of Group Specialist, Inc. re: Iowa Public Health Care Coverage Corporation. discussion 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 E!4/.l.3/tJ8 I]9:85:55 31cj-354-~lZ13 -> 3193565~I~J IO#fi CITY CL~I~K Page BBZ Agenda 4-14-98 6. Business from the County Engineer Page 2 a) Discussion re: calcium chloride roads program. b) Discussion re: quotes received for removing and disposal of deer killed on Johnson County roads. c) Discussion re: Iowa Department of Transportation Agreement for Federal Aid Surface Transportation Program project. Project No. STP- S-52(45)--5E-52 (Grade and pave of West Overlook Road). d) Discussion re: resolution adopted in 1989 "establishing procedures of a road msurfacing policy for residents requesting a private agreement." e) Discussion re: Sandy Beach Road dust control. f) Other 7. Business from the Board of Supervisors a) b) c) d) Discussion re: State and Local Government Empowerment Act. (Sally) Discussion re: advertising a vacancy on the Johnson County Compensation Commission to replace Myma Conner. (Licensed Real Estate Brokers or Sales Persons) Discussion re: S.E.A.T.S. Minutes received 1. Juvenile Crime Prevention Community Program for January 21, 1998 2. Johnson County Commission of Veteran Affairs for March 11, 1998 3. Commumcation Committee for April 3, 1998 4. Johnson County Decat Project Planning Committee for April 7, 1998 5. Coralville Public Board of Trustees for April 7, 1998 6. Sixth Judicial District Department of Correctional Services Board of Directors for March 25, 1998 e) Reports 8. Discussion from the public 9. Recess B4/1.t/9B BB:32:41 319-354-4213 -> 3193~6.qBB9 lOtlB CITY CLEI~I P,,ge BB1 Johmon Co~mly Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS Agenda INFORMAL MEETING April 15, 1998 1. Call to order 8:30 a.m. 2. Work Session to discuss Strategic Planning a) Discussion re: the following: 1. Review of goals and issue identification 2. Budget process 3. Office staffing/office hours 4. Space needs 5. Other 3. Adjourn hSage. ndas\1998~A- 15 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 84/15/98 89:81:16 319--354-4~-13 -> 319~6~8~ IOli~ CITY F. LERR Page 881 Jolmson Count)' Joe Bolkcom, Chairperson Charles D. Duffy Jonaflaan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS April 16, 1998 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: claims 3. Action re: formal minutes of April 9th 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Auditor 3~a quarterly report of fees collected. c) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9446 of Dolores McGillin. b) Final consideration of application Z9804 of Timothy K. Grissel, Jr. c) Final consideration of application Z9805 of Loren Meade. d) Final consideration of application Z9807 of Larry Robinson. e) Final consideration of application Z9809 of Donald Ballard, Jr. f) Final consideration of application Z9810 of Gary and Heiserman. Marjory 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 84/15/98 B9:Bl:43 319-354-4Z13 -> 3193.~5889 I0~1~ CITY CUI~K Page- 882 Agenda 4-16-98 Page 2 g) Second consideration of the following Zoning application: 1. Application Z9811 of Keith Hahn, North Liberty, Iowa, and Raymond Jiras, Oxford, IA, requesting rezoning of 3.36 acres from A1 Rural to RS-3 Suburban Residential of certain property described as being in the NE 1/4 of the NW 1/4 of Section 9; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. CIlais property is located on the east side of Cemetery Road NW, approximately 1/4 south of it's totersection 250th Street NW in Oxford Twp.) h) Final consideration of application Z9812 of Debra Ann Forsyth and Donald F. and Ruth Ann Decoster. i) Final consideration of application Z9814 of John Pratt. j) Final consideration of application Z9815 of Craig and Michelle Beisker. k) Final consideration requesting by Don Schumacker, owner of Lot 2 of Seaton's Subdivision to amend the legal description of Ordinance 01- 30-97-Z5 of application Z9657. 1) Motion setting public hearing for various zonings and plattings. m) Other 7. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting applications: Application S92100A of Francis Schneider, signed by Ralph Neuzil, requesting preliminary plat approval of McGillin Subdivision, a subdivision described as being located in the NW 1/4 of the NW 1/4 of Section 24; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 4-lot, 4.20 acre, residential subdivision, located on the north side of 400th Street SW, approximately 400 feet east of the Cosgrove Road SW and 400th Street SW intersection in Hardin Twp.) 1t,t/15/91] 1~:6Z:~-- 319-3rd.-~.13-> 3193SG9tB9 Illltt CITY CI~!IRPage FI83 Agenda 4-16-98 Page 3 2. Application S9803 of Bryan Meade requesting preliminary and final plat approval of North Windham Estates, a subdivision described as being located in the NE 1/4 of the SE 1/4 of Section 27; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 1.21 acre, residential subdivision, located on the east side of Eagle Avenue SW, approximately 2/3 of a mile north of Black Diamond Road SW in Hardin Twp.) Application S9812 of James Anderson, Stephen Bender and Thomas Bender, signed by James Anderson, requesting final plat approval of Westcott Heights, a subdivision described as being located in the NW 1/4 of Section 26; and the NE 1/4 of Section 27; all in Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 38 lot, 31 residential with 7 outlots, 84.12 acres, residential subdivision, located on the west side of Prairie du Chien Road NE, 1/4 of a mile north of its intersection with Newport Road NE in Newport Twp.) b) 4. Application S9815 of John Pratt requesting preliminary and £mal plat approval of Allalone Second Subdivision ( A Resubdivision of Lot A of Alialone Subdivision), a subdivision described as being in the NW 1/4 of Section 20; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 2-lot, 46.79 acre, residential and agricultural subdivision, located on the west side of North Liberty Road NE, approximately 1/8 of a mile north of Johnston Way NE in Penn Twp.) 8. Business from the County Attorney a) Report re: other items 9. Business from the Board of Supervisors B4/1S/gB Bg:BZ:SI] 319-35,t-4Z13 -> 319356581]9 II~lfi CITY CLE!~ Page BB4 Agenda 4-16-98 a) Action re: c) d) e) t) i) J) Page 4 quotes received for removing and disposal of deer killed on Johnson County roads. Award to Cady Construction for annual cost of $6,000.00. Motion authorizing Chairperson to sign Iowa Department of Transportation Agreement for Federal Aid Surface Transportation Program project. Project No. STP-S-52(45)--5E-52 (Grade and pave West Overlook Road). Action re: 28E Agreement with State Department of Human Services for Purchase of Service contracting and authorize Chairperson to sign. Motion accepting Myma Conncr's resignation from the Johnson County Compensation Commission and authorize Chairperson to send a letter and certification of appreciation. Discussion/action re: appointment to the Johnson County Task Force of the Heritage Area Agency on Aging. Discussion/action re: Proclamation for National Volunteer Week for April 19-25, 1998. Discussion/action re: 1998. Discussion/action re: Discussion/action re: Proclamation for Tourism Week for May 3-9, fireworks permit. S.E.A.T.S. contract with Iowa City. 10. Adjourn to informal meeting a) Discussion re: State and Local Government Empowerment Act. (Sally) b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Report from the County Attomey e) Other 11. Adjournment B4/1B/gB 1B:46:ZZ 319-354--4Z13 -> 31935658Bg ID~q CITY CI, gRK Page BB1 Johmon CounD' Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsrnan BOARD OF SUPERVISORS Public Input Meeting Proposed Johnson County North Corridor Secondary Road Management System Wednesday, April 22, 1998 - 7:00 p.m. Solon Fire Station 131 North Iowa Street, Solon, Iowa Agenda 1. Call to order: Chairperson Bolkcom a) Introduce members of the Board County/JCCG staff 2. Introduction: Chairperson Bolkcom and Davidson of Supervisors and Johnson Transportation Planner Jeff 3. Public discussion 4. Wrap up: Chairperson Bolkcom 5. Adjournment h:\ 1998\04-0022 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 3 April 28, 1998 DESIGN REVIEW COMMITTEE One Vacancy Unexpired Term in Addition to Three-Year Term April 21, 1998 - July 1, 2001 (Business Owner) Hari K. Turner ~ 1241 Goldenrod Drive [] Denotes applicant completed the Confidential page of the application. CITY. OF IOWA CITY ADVISORY BOARD/COMMISSION / PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Cou~-~-~l"'r~.n m~tte~rs'~f interest to our community and its future. Applicants must reside in Iowa City. c:);o -- ~ After a vacancy has been announced, the Council reviews all applications during ~"w~_~.k session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteet~. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED 'CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME NAME ~'~r; 1~'/. '~r~L¢ '~o~,~,u,a ~.c~[('J~c TERM ~l~h~ - 71i HOME ADDRESS ~Z~I F~L~r~a ~r.,~,~Q~, Is your home address (listed above) within the corporate limits of Iowa City? ~, Yes ~ No How long have you been a resident of Iowa City? OCCUPATION ~'.~i~O~r L '~t'¢~,d'..~' //0~0~C4 P~. ~E NUMBER: HOME (~l~- ~- ~7~ EMPLOYER BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: '~ N~-~ 'L,~vc~,vc,A ~ WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~[V~ ~*;c* ~ ~ed.e~¢~,s WHA, CONTR~*UT~ONS DO *OU *EE~ YOU C.N B**E .O THe* .~W,OR~ BOAR~ ~O* ,TA** REASON S :IFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ YES __NO D rou CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~-- NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. ccler k\bdcomapp.doc January 1998 (2) DATE: TO: FROM: RE: City of Iowa City MEMORANDUM April 1 6, 1998 ~ ~ Mayor and City Council Marian K. Karr, City Clerk Absence I will be in Des Moines attending a state meeting on Thursday, April 23. Deputy City Clerk Sue Walsh will be attending your special work session on that day. FY2002 FINANCIAL PLAN Fiscal Year 1999 through 2001 CITY OF IOWA CITY, IOWA CITY COUNCIL Emie Lehman, Mayor Connie Champion Karen Kubby Dee Norton Mike O'Donnell Dean Thomberry Dee Vanderhoef CITY MANAGER Stephen J. Atkins FINANCE DIRECTOR Donald J. Yucuis BUDGET ANALYST Deb Mansfield APPRECIATION This financial plan includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received fram citizens in the City Council hearings and informal contacts. The major impact of the City Council upon this financial plan is in the priorities and programs adopted by the City Council during the current year. While other departments were intensely involved in the preparation of this financial plan, most of the credit for the document goes to the members of the Finance Department. Particular gratitude is expressed to the City Manager, the Finance Director, the Budget/Management Analyst, the Finance Secretaries, the Document Services Center, the Data Processing Division and the Print Shop. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees, who, on a daily basis, transform this document into the City's program of services. P~i~ted on recycled p~per CITY OF IOWA CITY FINANCIAL PLAN FISCAL YEARS 1999, 2000 & 2001 TABLE OF CONTENTS CITY MANAGER'S LETTER ORGANIZATIONAL CHART FINANCIAL PLAN OVERVIEW ....................................................................... BUDGET POLICIES ...................................................................................... SUMMARIES AND CHARTS: Budget Highlights ................................................................................... Financial Plan Analysis .............................................................................. All Funds Financial Summaries ................................................................... Transfers-In ............................................................................................ Transfers-Out .......................................................................................... Authorized Personnel FY99 Additional Position Requests ............................................................. GENERAL FUND SUMMARY: Financial Plan Summary ......................................................................... Expenditures by Division ....................................................................... Administrative Divisions Receipts ............................................................ Administrative Divisions Expenditure ....................................................... General Fund Reserves .......................................................................... POLICY & ADMINISTRATION City Council .......................................................................................... City Clerk ............................................................................................. City Attorney ........................................................................................ Year 2000 Special Census ...................................................................... City Manager ........................................................................................ Human Relations .................................................................................. Finance Administration ........................................................................... Accounting & Reporting ......................................................................... Central Procurement & Services ............................................................... Treasury ............................................................................................... Document Services ................................................................................ Information Services .............................................................................. Risk Management .................................................................................. Government Buildings ............................................................................ Human Rights Activities Non-Operational Administration (includes Aid to Agency Funding -- see pages 29 for narrative) ................................................................. HOME AND COMMUNITY ENVIRONMENT PROGRAM: Planning and Community Development: PCD Administration Urban Planning & Development ............................................................ Neighborhood Services ........................................................................ Community Development Non-Grant Activity .......................................... Economic Development ....................................................................... Comprehensive Plan Update ................................................................. PAGE 1 2 3 5 13 20 38 44 46 49 50 51 52 54 54 55 59 59 59 60 60 60 61 61 61 62 62 62 62 63 63 64 65 65 66 66 67 67 Engineering ...........................................................................................68 Public Works Administration .................................................................... 68 C.B.D. Maintenance ...............................................................................69 Energy Conservation Administration ......................................................... 69 Traffic Engineering .................................................................................70 Street System Maintenance .................................................................... 70 Forestry/Horticulture ..............................................................................71 Cemetery .............................................................................................71 COMMUNITY PROTECTION PROGRAM: Police: Administration ..................................................................................73 Patrol ..............................................................................................73 Criminal Investigation ........................................................................ 74 Records ...........................................................................................74 Community Services .......................................................................... 75 Emergency Communications ............................................................... 75 Animal Control ..................................................................................76 Fire 77 Housing & Inspection Services: Administration ..................................................................................78 Building Inspection ............................................................................ 78 Housing Inspection ............................................................................ 79 HUMAN DEVELOPMENT PROGRAMS: Parks & Recreation Administration .......................................................... 81 Parks ..................................................................................................81 Recreation ...........................................................................................82 Library ................................................................................................83 Library Special Revenue ......................................................................... 84 Senior Center .......................................................................................84 ENTERPRISE FUNDS: Parking: Parking Operations ............................................................................... 85 Parking Reserves ..................................................................................85 Public Transit: Public Transit Operations ....................................................................... 88 Transit Revenues ..................................................................................89 Public Transit Reserves 90 Wastewater Treatment: Wastewater Treatment Operations .......................................................... 91 Wastewater Treatment Reserves ............................................................ 91 Water: Water Operations ................................................................................. 94 Water Reserves ....................................................................................94 Refuse Collection Operations ..................................................................... 96 Landfill: Landfill Operations ................................................................................96 Landfill Reserves 97 Airport Operations ...................................................................................99 Broadband Telecommunications: Broadband Telecommunications Operations .............................................. 100 Local Access Pass Through .................................................................... 100 Public Access ......................................................................................101 Broadband Telecommunications Equipment Replacement Reserve ................ 101 Cable Refranchising ..............................................................................101 OTHER FUNDS: DEBT SERVICE FUND: Fund Summary .....................................................................................103 Summary of Expenditures ...................................................................... 104 EMPLOYEE BENEFITS TRUST: Employee Benefits Fund Summary .......................................................... 105 Public Safety Reserve Fund Summary ...................................................... 105 Employee Benefits Summary of Expenditures ........................................... 106 SPECIAL REVENUE FUNDS: Road Use Tax - Fund Summary .............................................................. 107 Road Use Tax - Expenditure Detail .......................................................... 108 JOHNSON COUNTY COUNCIL OF GOVERNMENTS (J.C.C.O.G.): Summary ............................................................................................110 Administration 110 Transportation Planning ........................................................................ 111 Human Services Planning ...................................................................... 111 Solid Waste Management ..................................................................... 112 COMMUNITY DEVELOPMENT BLOCK GRANT: Community Development Grants ............................................................ 112 CDBG Metro Entitlement 113 CDBG Flood Grant ................................................................................ 113 INTRAGOVERNMENTAL SERVICE FUNDS: Computer Information Services ............................................................... 114 Computer Replacement Fund 114 Police Computer Replacement Fund 115 Finance/Human Resources Software Reserve ............................................ 115 Equipment Maintenance 115 Equipment Replacement Reserve 116 Fire Equipment Replacement Reserve ...................................................... 116 Central Services ...................................................................................117 MISC. OTHER FUNDS: Library Equipment Replacement Reserve .................................................. 118 Library Computer Replacement Reserve ................................................... 118 Parkland Acquisition Reserve .................................................................. 118 Parkland Development Reserve ............................................................... 118 Assisted Housing ................................................................................. 119 Energy Conservation ............................................................................. 121 Risk Management Loss Reserve .............................................................. 122 Health Insurance Reserve ....................................................................... 1 22 Special Assessments 123 RISE Repayment Fund ........................................................................... 123 CAPITAL IMPROVEMENTS PROGRAM: FYgS-FY2002 Summary by Funding Source .............................................. 125 FY98-FY2002 Summary by Category ....................................................... 126 Project Detail by Category ......................................................................127 Project Summary in Alphabetical Order - Receipts and Expenses ................. 139 Unfunded Projects FY2003 and Beyond ................................................... 171 APPENDIX: Preparation of the Financial Plan ................................................................. 173 Process to Amend the Financial Plan ........................................................... 174 Resolution Approving the Financial Plan ....................................................... 175 Resolution Adopting the Annual Budget ..................................................... 176 Adopted Budget Summary ......................................................................... 177 Adoption of Budget and Certification of Taxes .............................................. 178 Personnel Listing by Departmental Full-Time Equivalents ................................ 179 Authorized Positions by Department ............................................................ 180 Personnel Reconciliation ............................................................................181 Index by Department .................................................................................183 Tax Levies for Iowa City Area .................................................................... 185 Property Tax Rates Statistical History .......................................................... 186 Glossary ..................................................................................................187 March 1998 City Council City of Iowa City CITY OF IOWA CITY Re: Fiscal Year 1999 to 2001 Three-Year Financial Plan City Council Members: The City's financial condition was analyzed extensively over the last year. Long-term projections were prepared; our financial history was reviewed by way of updated financial trend monitoring system; and a review was undertaken of proposed community projects, such as a major addition to the library, new cultural/arts center, airport master plan, etc. Our analysis indicated the City's financial position with respect to property tax supported funds could women unless we initiated, early on, steps to avoid such a fiscal crisis. The City Council review led to a series of fiscal policy decisions. These decisions establish budget goals and/or a management guideline to direct our revenues and expenditure proposals for the future. This budget plan complies with those policies. While we do not have many new operating initiatives in the budget, an extensive capital improvement program is proposed. Much of the work is repair and maintenance, while other projects are proposed to accommodate additional growth and development in our community. The debt service levy as proposed will support the capital projects and has been expanded somewhat by transferring projects that were originally funded by the general fund to debt financing. A tort liability levy of 11¢ has been proposed. In order to provide some financial flexibility within the general fund levy, the tort liability levy will pay for a substantial portion of insurance and Risk Management costs formerly charged in the General Fund and thereby the six police officers that had beer originally financed from a federal grant can now be financed by the General Fund levy. The single most dramatic change is the continuing decline of the roll-back factor for residential properties. Our early analysis indicated we would experience little change and at the very least stabilization in the reduction of residential values by way of the state roll-back factor. We projected our growth including new construction and increased values due to reassessment to be at approximately 4.5 percent for the upcoming fiscal year. Our estimates were revised downward to 3 percent available growth. There were good signs in our cost containment efforts in that our employee health insurance increases have leveled off and we project only minor increases in our three-year plan. We also maintain reserves that are satisfactory to our health insurance needs and can transfer from that reserve, as we did last year, $200,000 to help support declining revenues within the general fund. Our budget plan continues to represent a cause for concern in our future due to the lack of diversity in our revenues. Without changes in the property tax laws and/or a new source of revenue our budgets, particularly if new initiatives are desired, will be severely constrained. Sincerely, Std~ en J. AtEll'rs City Manager -1- Citizens of 10wa City Key Elected Appoinled Officials by Council & Mayor Mayor& City Directorlltanager Employed by Appointed C o u n c il Do,rdor b, C,,, Commission Manager Airpod Boards & City City City Library Commission Corn missions Atlomey Manager Clerk Board ot Trustees Airpod ~ Manager/ / ~irb~tf~r/ Assistant Cily Finance Manager {)itector Oreadbare - Telecom municatienu -Human Rights Personnel Administration Housing & Parts & Planning & Parking Fire Inspection Community Police Public Senior Services Recreation Works Conlet & Transit Development Chief Chief Director Director Diretier Direclor Coordinator Director -Administration -Administration -Administration - Administration --kdminislrstion L TransEt - Administration -Admin./Training Senior Center - Operations Assisted -CBDMainleeance _Community -Animal Control _Energy - Accounting -Fire Prevention -Housing Development Conservation - Cemetery -Fire Suppression Building - JCCOG Programs _Community -Engineering : Oocumenl -inspection - Forestry Services - Equipment Services - Urban Planning Criminal Mainlenance Developmenl Government - Investigation -Regulalions - Buildings Economic - Landfill -- Informalion - Development Emergency Services -Housing -Parks - Sotid Waste Inspection - Communications -- Purchasing - Recreation IdeiDhb°rh°°d - Services - Patrol - Streels - Parbng Records & - Wastewater -- R Jsk M snagera ent -Identification Treatment __ Treasury _ Water -2- FINANCIAL PLAN OVERVIEW The Three-Year Financial Plan (the Plan) is again being used for Fiscal Years (FY) 99 through FY2001, which begin on July 1 and end on June 30. This is a one year annual budget that meets State of Iowa code requirements for budgets, but also provides an additional two years of projections as a planning tool for City government. The "Financial Plan Overview" discusses the basis that the financial plan has been built upon. The Financial Plan operating budget includes the "General Fund" and "Enterprise Operating and Reserve Funds." A separate multi-year Capital Improvements Program (CIP) budget through FY2003 is included in the appendix of this docu- ment. The role of a govemment's operating budget differs from that of a private business. Budgets are an important internal planning tool for business. However, in government, budgets also play an external role. A multi-year financial plan informs parties both inside and outside government of its future objectives in providing services to its constituents. The three year plan permits particular emphasis to be placed on property tax levies, user fee projections, fund balances, the scheduling of capital purchases (both equipment and major improvement projects) and debt service/bond financing costs. The three year planning process provides a means to meet most funding needs at some time within the three year period. The Plan has become a reliable planning document and a management tool. The modified cash basis of accounting has been used for preparation of the Plan because the City maintains its daily accounting records on this basis. Therefore, revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. The Plan summarizes the budget by major category within each division. Actual receipts and expenditures are monitored carefully on a line-item basis by the Finance Administration Division, the department head in charge of each division and com- pared to the budget throughout the fiscal year. Department heads are ultimately responsible for ensuring that the divisions under their control stay within budget. -3- -4- BUDGET-. POLICIES 'Operating,'Bu.dget -Revenue 'Policies Capital. Improvement Program "' Reserve PolicieS' Investme, hr.. Po.l-~c es Debt ~Pol~c~es'''' '.. '"'. Compens.ated Absences.. ~...~.:..~-.:-- ..... .......;.'~ Ac:,count!ng, A'udit!ng a.ndTM:'.":~.::!..~.'~ '.:~. Fina.nc~al'Rep0rf!ng '. ' i. .-._ ... :,;.: .~..,,.. -, .,.,,.. . .: :... ..-.;-'~ R~s'k-'Management. Policies ' : . ;.' ....... ..... .. - . . . - - . . FINANCIAL AND FISCAL POLICIES The City of Iowa City's financial policies set forth the basic framework for the overall fiscal management of the City. These policies assist the decision-making process of the City Council, These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles, traditions and practices, and follow generally accepted accounting principles which have guided the City in the past and have helped maintain financial stability. OPERATING BUDGET POLICIES The City will prepare an annual balanced budget for all operating funds. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare regular reports comparing actual revenues and expenditures to budgeted amounts. Operating budgets are established on a fund/department/program basis. A contingency account will be maintained in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. The City Council will be informed quarterly on staff initiated amendments from the contingency account to the operating programs within the General Fund. Budget amendments may be made throughout the year with approval of the Department Director, Director of Finance and the City Manager. The City Council formally reviews and approves all amendments processed by staff twice a year in August/September and May. Increases or amendments to operating budgets are made only in the following situations: - emergency situations - transfer from contingency - expenditures with offsetting revenues or fund balance - carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. OPERATING BUDGET PREPARATION CRITERIA General Guidelines - Maintain the fiscal integrity of the City's operating and capital improvement budgets in order to provide services and to construct and maintain the City's infrastructure. Maintain the City's responsible fiscal position and AAA bond rating. -5- - Present budget data to the City Council in a format that will facilitate annual budget decisions based on a three-year planning perspective. Provide the City Council with a summary of the three-year forecasts. Encourage citizen involvement in the annual budget decision-making process through public hearings, informal meetings, budget briefs and related informational efforts. Service Level Guidelines Deliver service levels which are consistent with the citizens' willingness to pay and the City's available resources. - Base decisions to reduce service levels or eliminate programs on City-wide priorities. - Recognize that City employees are one of the City govemment's most valuable resources and are essential to the delivery of high quality, efficient services. Revenue Guidelines - Property tax levy rates will not exceed the limits as established by the State of Iowa. - Revise user fee rate structures to charge the costs of service provided to the benefiting customers, while maintaining sensitivity to the needs of low income citizens. - Support federal and state legislation which provides property tax relief. Oppose legislation which imposes local service mandates without fiscal support. Exl~enditure Guidelines Support responsible management efforts to increase productivity by providing resources for office automation, preventive maintenance, risk management/employee safety, and employee training. REVENUE POLICIES [] The City will try to maintain a diversified and stable revenue system to minimize short- run fluctuations in any one revenue source. [] The City will attempt to maximize benefits from major revenue sources as a way of maintaining a stable property tax rate. The City will follow an aggressive policy of collecting revenues. The City will establish all user charges and fees at a level related to the full cost (operating, direct, and indirect) of providing the service, whenever practical. [] The City will review licenses, fees, and charges annually to determine if the revenues support the cost of providing the service. -6- [] Parking, Refuse, Wastewater Treatment, Landfill, Broadband Telecommunications and Water funds will be self-supporting through user fees. Rate adjustments will be submitted to the City Council by ordinance if state or locally legislated, or by resolution (if not state or locally legislated). CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES The City will develop a multi-year Capital Improvement Program (CIP), which will be reviewed and updated annually, comply with City Council goals and be compatible with the Comprehensive Plan whenever possible. [] The complete multi-year CIP funding plan must be balanced each year by matching projected expenditures with proposed revenue sources by fund. Funding for projects should be obtained through borrowing from: - bond market, general obligation or revenue bonds - enterprise fund operations and reserves - internal loans The City may utilize General Fund cash balances to fund capital projects whenever available and feasible. [] The City shall utilize available funding sources for capital improvements whenever practical and feasible such as but not limited to: - federal and state grant funds - special assessments - developer contributions The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenues when possible. RESERVE POLICIE The City will establish a contingency line-item in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. Operating cash balances at fiscal year-end will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. [] Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance with existing Bond Ordinance provisions. -7- Reserves will be maintained for equipment replacement and for unexpected major repairs in the following areas: Parking, Wastewater, Water, Landfill, Transit, Broadband Telecommunication, Equipment Replacement, Information Services, and Central Services as well as Library Computer Equipment and Parkland Acquisition and Replacement (moved out of General Fund in FY98). Reserves, based on third party actuaries, will be maintained for the Risk Management Loss Reserve, Medical and Dental Insurance Funds. All City trucks, cars and necessary accessories will be maintained on a replacement cost basis each year. A separate reserve fund has been set up to fund these replacements. Additions to the fleet are made through allocations in the annual budget. Fire Department vehicles and Transit buses will be purchased through the issuance of debt. All general obligation debt will be paid from the Debt Service Fund. General Obligation debt applicable to Enterprise Fund projects will be paid out of the Debt Service Fund, but will be abated from revenues from the respective Enterprise Fund(s). [3 INVESTMENT POLICIES Disbursement, collection, and deposit of all funds will be managed to insure maximum investment opportunity for City funds. The City will strive to maximize the return on its investment portfolio, with the primary objective of preserving capital in accordance with the City's investment policy and prudent investment practices. All City funds not restricted by bond issue covenants will be pooled for investments, with interest allocations made monthly. DEBT POLICIES The City will confine long-term borrowing to capital improvements. Short term borrowing will be applicable for large dollar rolling stock (buses, fire apparatus) purchases and computer systems. Total general obligation debt will not exceed 5% of total taxable assessed value of real property. The debt service property tax levy shall not exceed 25% of the total property tax levy. The City will follow a policy of full disclosure on every financial report and bond prospectus. The City will use "pay as you go" financing to fund general capital improvement projects, whenever feasible and practical. -8- COMPENSATED ABSENCES Administrative employees hired prior to June 15, 1983 and all other employees hired prior to June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be paid for one-half of the total accumulated sick leave hours at the current effective hourly rate for that employee up to the sick leave payout amount calculated as of June 28, 1985, whichever is less. After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at various rates depending on bargaining group and length of service. Employees are paid for their total unused vacation time upon death, termination (except firefighters) or retirement. However, sick leave can only be used during employment. The cost of compensated absences are recognized when payments are made to employees and the City amends the budget at that time. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES Quarterly financial reports will be prepared. A three-year financial plan for all operating funds will be prepared by the City Manager and presented to the City Council for their review. A Multi-Year Capital Improvement Program budget will be prepared, reviewed and revised annually. ~ An independent audit will be performed annually for all City funds. The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance with Generally Accepted Accounting Principles as outlined by the Governmental Accounting Standards Board. PURCHASING POLICIES Purchases for all City departments for the City of Iowa City shall be in accordance with the City Procurement Policy. Methods of source selection are as follows: -Public Improvements Competitive sealed bidding shall be used for Public Improvement Contracts of t~25,000 or greater (Code of Iowa). This process shall consist of: Invitation for bids Public notice Bid opening Bid acceptance and bid evaluation Bid award - City Council/Commission authorization -9- -Professional Services The consultant selection procedures guide all City departments involved in procuring engineering, architectural, and other professional services. Within approved budgets, the City Manager may approve contracts up to $ 50,000 and the City Council approves contracts over $50,000. -Major Purchases The Purchasing Division operates a "voluntary purchasing" system rather than a complete "centralized purchasing" system. Under the voluntary system, departments obtain standard operating items, within approved budgets, utilizing Purchasing procedures. The Purchasing Division reviews various categories of merchandise and services and makes recommendations for consolidation and standardization of purchases to reduce duplication and overall costs. -Emergency Procurement In the event of an emergency, supplies, services or construction may be purchased without regard to normal purchase selection procedures to protect the health and welfare of the public. The City Manager shall keep the City Council informed of the extent of the emergency. -Gifts/Conflict of Interest/Interest in Public Contracts Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts, 68B.2A Conflict of Interest and 362.5 Interest in Public Contract. A City officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officers or employees of the City. RISK MANAGEMENT POLICIES It shall be the policy of the City of Iowa City to assume the risk of property damage, liability and dishonesty in all cases in which the exposure is so small or dispersed that the loss would not significantly or adversely affect the operations or financial position of the City. Insurance will not be purchased to cover loss exposures below prevailing deductible/ retention amounts of current insurance held by the City of Iowa City, unless such idsurance is required by statute or by contact, or in those instances in which it is desirable to obtain special services, such as inspection or claim adjustment services in connection with insurance. The deductible/retention amounts will be reviewed once annually by the Director of Finance and the Risk Manager to ensure appropriateness of the amounts. -10- Insurance will be purchased where possible against all major exposures which might result in loss in excess of the City's insurance reserve through the purchase of the following types of insurance. - All risk insurance on real and personal property. - General liability insurance. - Automobile liability insurance. - Fidelity and crime insurance. - Catastrophic workmen's compensation insurance. The City will self-insure in those instances where the cost of insurance is so high that it would be more cost effective to assume the risk. Property will be insured on replacement cost basis, as determined by a competent appraisal service, against as wide a range of perils as possible. The value will be reviewed once annually by the Risk Manager and the City's insurance advisor. Loss prevention recommendations made by insurance companies, the state fire marshal or local fire authorities will, whenever possible, be implemented. In those cases in which such recommendations are not followed, a written report in which an explanation or justification is made will be filed with the Director of Finance and the City Manager within 30 days of receipt of the report. Insurance will be purchased only through licensed agents or agencies who have the staff and technical competence to adequately service the insurance provided. Insurance will be placed only in insurance companies rated A + or A in Bests. Insurance placed in other companies will require a written report of the particulars, such report to be filed with the Risk Manager. The administration of the risk management policy will be a responsibility of the Risk Manager, Such responsibility includes placement of insurance coverage, maintenance of property appraisals and inventories, processing of claims and maintenance of loss records, and supervision of loss prevention activities, Settlement of claims are handled through the Risk Management Division and/or City Attorney Office. The Risk Manager is authorized to settle claims up to $3,000, the City Manager authorizes claim settlements between $3,000 and $20,000 and City Council approval is needed for settlements above $20,000. -11 - -12- -SUMMARIES& CHARTS Budget Highlights ~ ""' Financial Plan ~Analysis All Fun, ds Financial Summaries Transfers ' -' Authorized PerSonnel Additional Position Requests BUDGET HIGHLIGHTS City Clerk Police Citizens' review Board was established in FY98 and is included in the City Clerk's budget. · City Council elections are scheduled for FY00 at $30,000. · Year 2000 Census Human Relations A full-time personnel assistant ($40,462) was approved in the FY98 budget process for inclusion in FY99. The position will be used to coordinate and expand employee education/training programs and ensure compliance with federal regulations governing employee benefits, notifications and testing. Finance Treasury - a half-time account clerk position ($16,744) was requested but not included in the budget. Information Services - is for funding from the General Fund that is not covered from chargebacks. Risk Management - all costs have been moved from the General Fund to the Risk Management Fund. Non-Operational Administration Almost all funding for Capital Improvements Projects have been moved to debt service funding. Contingency has been reduced to less than 1% of expenses due to the need to reduce overall expenses to balance the General Fund. Aid to Agencies is budgeted at $304,700; $35,460 is budgeted for various community spirit events; $5,000 is included for banners, and $114,000 is the 25% of hotel/motel tax that goes to the Iowa City/Coralville Visitor's and Convention Bureau. Planning & Community Development · URBAN PLANNING The Historic Preservation Commission has again requested grant match funds ($6,600). Comprehensive Plan consultant services will be needed totaling $31,000. Studies being considered include Peninsula and other planning districts. -13- · NEIGHBORHOOD SERVICES Police The PIN grant program is again funded at $25,000. ECONOMIC DEVELOPMENT The annual contribution to ICAD of $50,000 is included. $8,000 is included for economic development and downtown projects. COMMUNITY DEVELOPMENT NON-GRANT This budget represents the City's annual General Fund contribution ($64,000) for Community Development programs and a $120,000 match for HOME funds estimated to be received in FY99. PATROL - The Federal Crime Grant that funded six new police officers will expire in Fiscal Year (FY) 1999. The budget provides continued funding from local sources for these positions. Eight radar units were requested but six are funded (-$4,200). Carpet replacement totaling $4,200 is moved to FY98. The Domestic Violence Grant ($54,000) funds an officer for this program. CRIMINAL INVESTIGATION The Johnson County Task Force Grant ($58,000) funds an officer for this program. POLICE RECORDS - A $100,000 request for imaging was moved to the Police Computer Replacement Fund. COMMUNITY SERVICES - This budget includes the DARE Program, Crime Prevention and Crossing Guards. EMERGENCY COMMUNICATIONS - - A half-time emergency communications dispatch position ($19,272) was requested but not included in the budget. ANIMAL CONTROL A part-time kennel assistant position ($13,993) is included in the budget. -14- Fire · ADMINISTRATION AND SUPPORT Annual physicals ($25,000) were moved to the Health Insurance Reserve. $2,500 is included to have a consultant do a self-assessment and accreditation study. Carpet replacement ($4,000) requested was not included in the budget. · FIRE TRAINING A flashover simulator ($8,000) and conference table ($3,000) were not included in the budget. · FIRE PREVENTION AND EDUCATION A full-time Assistant Fire Marshal position ($60,127) was requested but not included in the budget. Notebook computer ($5,000) to enhance inspection and report writing. · FIRE EMERGENCY OPERATIONS (SUPPRESSION/MEDICAL EMERGENCY) Three full-time firefighter positions ($134,268; $44,756/position) were requested but not included in the budget. Trench rescue trailer and equipment for two engines ($28,000) Final phase of replacing pagers ($10,155) Replacement of Self-Contained Breathing Apparatus and face pieces ($19,950) Housing & Inspection Services · ADMINISTRATION A computer system upgrade estimated at $60,000 will be funded over three years. Reduced microfiche by $3,172. · BUILDING INSPECTION The development regulations specialist position is included in here. Fees cover the majodty of expenses in this division. · HOUSING INSPECTION Combined the fire safety education/promotion cooperation with Fire Department ($2,500). Fee revenue/expenditure ratio is 58%. · ASSISTED HOUSING Public Housing units maintained: Assisted Housing - Certificates: Vouchers: 107 527 35O -15- Parks and Recreation · RECREATION A half-time program supervisor ($22,811) has been added to handle increased demand for teen intramurals, special olympic programming and Saturday late night hours. Fees will fund a portion of this position. The Parks & Recreation Commission reduced expenses by $73,128 to help achieve the fee revenue/expenditure goal of 45%. · FORESTRY A new I ton dump truck and trailer ($38,365) was requested but not included in the budget. ~reets A half-time cu~odial position ($15,460) was requested but not included in the budget. Library A half-time maintenance position ($15,460) was requested but not included in the budget. The budget includes an increase in temporary hours to allow the Library to be open on Sunday year-around and to pick up books at off-site book drops. Library computer system ($200,000) transfer) is moved to the Capital Improvements Program to be funded from bond proceeds ($520,000). Transfers to fund future computer purchases will only be for PCs and the smaller computer systems. Books and materials ($345,000). New voice mail telephone system ($50,000). Remodeling of the ICN classroom ($241,000:$175,000 state funds, $66,000 local), circulation desk - ($4,500), and community staff room is moved to the Capital Improvements Program, Library revenue and expenses for Regional Library Reference office. Copying, book damages and reciprocal borrowing have been changed from reserves within the General Fund to a separate Library operating division. Senior Center Building improvement ($155,276) costs to replace ceiling tile, repair plaster, repair side entrance and install a sprinkler system are moved to the Capital Improvements Program. Transfers are loan repayments to the Landfill Replacement Fund that funded several Senior Center building improvements. -16- Parking A new parking ramp is planned for FY1999 ($4.16 million). Revenues in FY2000 reflect income from the new ramp ($250,000) as well as an increase in meter fees ($250,000). Operating expenditures are estimated similar to the Chauncey Swan ramp. Transfers include debt for the bonds issued to finance the new ramp as well as existing debt ($1,136,760); reserve funding ($170,000); Transit subsidy ($90,000); and fines revenue to the General Fund ($440,000). Three additional positions were added in FY98 to cashier the Linn St. Parking Lot adjacent to the Library. Wastewater Rate increases of 10% and 5% are factored into the revenue estimates for FY99 and 2000 and adheres to the City Council policy of accumulating 20% of project costs or $7.5 million by FY2001. Transfers include new funding for debt service on revenue bond issues of $7.5 million in Calendar year (CY) 98 and $11.9 million in CY99 to fund wastewater projects. Spending the $7.5 million on one year debt service reserve and project costs over the three year plan. FY2001 services and charges increased by $300,000 when the new Wastewater Plant becomes operational. Water A full-time engineering technician position ($38,668) was requested but not included in the budget. Rate increases of 15% and 15% are factored into the revenue estimates in FY99 and FY2000 and adheres to the City Council policy of accumulating 20% of project costs or $11.0 million by FY2001. Transfers Include new funding for debt service or revenue bond issues of $9.7 million in CY98; $3.975 million in CY99 and $24.4 million in CY2000. Spending the $11.0 million on one year debt service reserve funding and project costs over the three year plan. Refuse No rate increase is factored in the three year plan. -17- Landfill No rate increase is factored into the three year plan. Rates were last increased on July 1, 1993. A half-time clerk typist position ($16,295) was requested but not included in the budget. Airport Revenues include rent from a new T-Hangar. Moved building improvements of $125,500 to the Capital Improvements Program. Transit Federal funding is now projected to continue within the three year plan. Fare revenue reflects the loss of the Hawkeye route. Expenses include the continuation of the Free Shuttle Bus. Ten new buses were purchased in FY98. Federal grants will fund 80% of several capital projects: Energy Management System 10,500 10 new bus shelters 60,000 Roof repair/replacement 80,000 Library Equipment and Computer Replacement Reserve These reserves were included as part of the General Fund cash balances prior to FY99. The reserve was moved out in order to better show the General Fund true operating cash balance. Funding continues to be transferred from the Library to the reserve account. Parkland Acquisition and Development Reserves These reserves were included as part of the General Fund cash balances prior to FY99. The reserve was moved out of the General Fund. The City Council eliminated funding of 10% of the Hotel/Motel tax revenue to these reserves and it will remain in the General Fund. Parkland/development expenses may utilize the cash balances in these reserve funds. Any expense over and above cash balances may be funded from bond proceeds. The 10% Hotel/Motel tax revenue is recommended to stay in the General Fund. JCCOG · JCCOG TRANSPORTATION PLANNING Funding for Iowa City's portion is from Road Use Tax. Four on-street traffic counters ($4,000)are included in FY99. · JCCOG RURAL COMMUNITY ASSISTANCE Payment to ECICOG ($20,845) -18- · JCCOG SOLID WASTE A Landfill Altematives Grant program is funded at $25,000 per year. Risk Management Loss Reserve A new tort property tax levy is included in this fund. Expenses prior to FY99 were included in the General Fund and paid from the $8.10 general levy. Health/Dental Insurance Reserve $200,000 per year is transferred to the General Fund. Other Employee Benefits The minimum employer contribution rate for the Municipal Fire and Police Retirement System of Iowa (MFPRSI) as set by State of Iowa law is 17%. The most recent actuarial for the MFPRSI for July 1, 1998 (FY99) estimates an employer rate of 13.62% but because of the 17% minimum all cities in Iowa must pay the higher rate. The difference between the actuarial rate and the State- required contribution rate is approximately $168,246 which is raised through local property taxes and remitted to the State for the MFPRSI. Public Safety Employee Pension This pension fund covers Fire and Police employees. For the last several years, the City share of pension costs has been funded from reserves following the State takeover of Police and Fire pensions in 1992. We have estimated the reserve will last seven more years. A lawsuit has been filed by police/fire employees of select cities challenging the constitutionality of the State takeover legislation and the City's use of the reserves to finance the cost of pensions. The law provides for the option to use these funds for pension costs. Cost, benefits, etc. are determined by the State. -19- FINANCIAL PLAN ANALYSIS GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, Enterprise funds, the Debt Service Fund, the Trust and Agency Funds, Internal Service Funds and Special Revenue Funds. Early in 1997, the City Council directed staff to prepare a multi-year revenue and expense projection for the General Fund. The driving force behind these projections was to determine whether the General Fund could support increased operating expenditures if a new library were built and a gymnasium at Mercer Park Aquatic Center. The analysis projected a deficit cash balance in the General Fund by Fiscal Year (FY) 2002 if no new revenue was generated and expenditure patterns were not changed. The increased operating costs related to a new library and gymnasium were not the major reasons for the deficit projections. The deficit centered around the existing expenditure patterns increasing at a greater pace than the existing revenue structure as well as the loss of property tax revenue from businesses for machinery and equipment. This revenue source was eliminated by the Iowa Legislature and will be completely phased out in FY2004. From that analysis the City Council directed staff to balance the multi-year General Fund projections by decreasing expenditure levels, project a balanced operating budget throughout the multi-year plan and maintain cash reserves at approximately 20% of expenses. The General Fund reflects the City Council policy directions. A. PROPERTY TAX Property tax is the single largest revenue source for the City General Fund, accounting for over 60% of FY99 General Fund revenues. The City's property tax requests for FY99 through FY2001, including the FY98 certified tax requests, are proposed to be levied as follows (a new Tort Liability levy is projected for FY99): FY98 FY99 Tax Rate Tax Rate Dollars Per $1,000 Dollars Per $1000 General 12,908,196 8.100 13,379,524 8.100 Library 430,273 .270 445,984 .270 Transit 1,513,924 .950 1,569,203 .950 Subtotal 14,852,393 9.320 15,394,711 9.320 Tort Liability 0 183,000 .111 Employee Benefits 2,966,000 1.861 3,030,228 1.834 Debt Service 2,600,247 1.615 3,119,507 1,868 Subtotal 20,418,640 12.796 21,727,446 13,133 % 'Chge from prior year 3.33% 1.13% 6.41% 2.64==-=-~/o Ag. Bldgs. & Land 6,217 3.004 6,518 3.004 TOTAL LEVIED 20,424,857 21,733,964 General Library Transit Subtotal Tort Liability Employee Benefits Debt Service Subtotal % Chge from pdor year Ag. Bldgs. & Land TOTAL LEVIED FY2000' FY2001 Tax Rate Tax Rate Dollars Per $1000 Dollars Per $1000 13,650,040 8.100 14,132,912 8.100 455,001 .270 471,097 0.270 1,600,931 .950 1,657,564 0.950 15,705,972 9.320 16,261,573 9.320 381,367 0.226 396,731 0.227 3,318,730 1.969 3,477,325 1.993 4,483,445 2.632 5,091,313 2.888 23,889,514 14.147 25,226,942 14.428 9.95% 7.72% 5.6% 1.99====="=~/o 6,008 3.004 6,008 3.004 23,895,522 25,232,950 - 20 - The FY99 property tax levy rate is set at $13.13343 per $1,000.of taxable assessed valuation, compared to $12.79617 in FY98. The proposed levy tax rate of $13.13343 reflects a savings of .075, approximately $124,700, to property taxpayers as a result of full reimbursement by the state for various property tax credits, including homestead, age & income (A&I credit), military and disabled veterans. ($13.20880 estimated before full credits levy reductions versus $13.13343 proposed after full credits levy reductions.) The State limits the local growth in property tax revenue in several ways. The State of Iowa controls the growth in taxable assessed value through the rollback factor on residential property, the scheduled elimination of taxable value on machinery and equipment (4% of taxable value), the valuation of utilities and setting maximum rates on tax levies. The residential rollback factor is currently tied to the growth in agricultural value state-wide. The FY99 rollback factor is .549090 or 6.66% lower than FY98. The State is phasing out the machinery and equipment property tax. The FY99 budget includes $730,727 in property taxes and $108,807 in State property tax replacements for machinery and equipment. Revenues from M&E are projected to decrease by approximately $708,000 in FY2002 and by another $177,000 in FY2003. There will not be any revenues from M&E in FY2004. The rollback factor along with the maximum state imposed tax rates in the General (8.10), Library (.27) and Transit (.95) levies allows the state to control and limit taxable growth and property tax revenue locally. The FY99 General 8.10 property tax levy totaling $13,379,524 is used in the General Fund to pay for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of taxable assessed valuation per State law. The FY99 Library tax levy of $.27, which was voted in by a majodty of the residents in 1991, will generate $445,984. The initial levy was used to expand Library services and continues to maintain that level of service. The FY99 transit levy totaling $1,569,203 is a "general" levy for transit purposes and must be receipted into the general fund and then transferred to the Transit Fund. A new Tort Liability levy of .111 is included in FY99 totaling $183,000. There is no maximum levy, it is based on expenditure requirements. The General Fund has paid for all of tort liability in prior years. All budgeted expenses related to tort liability that would have been included in the General Fund will be moved to the Risk Management Fund. The Employee Benefits property tax levy is used for General Fund employer costs of social security (FICA - 7.65%), the Iowa Public Employees Retirement System costs (IPERS - 5.75%), the Police and Fire Pension contributions (17%), health insurance, life insurance, disability insurance, worker's compen- sation insurance premiums and unemployment compensation. In FY98, FY99, FY2000 and FY2001 the City has or is proposing to levy the Employee Benefits tax at $2,966,000, $3,030,228, $3,318,730 and $3,477,325 respectively. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension contribu- tion, $480,000 was used in FY98 and in FY99, FY2000 and FY2001, $575,000, $585,000 and $585,000, respectively. The Debt Service (DS) levy provides funds for the payment of the principal and interest on general obligation bonds of the City that are not abated by water or sewer funds. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided. The FY99 levy increases from $2,600,247 to $3,119,507 in FY99 due to an $8.5 million bond issue in calendar year 1998 and the reallocation of $1,655,000 of the 1996 bond issue to other uses besides water projects only. The levy is projected to increase to $4,483,445 in FY2000 and $5,091,313 in FY2001. New debt issues to pay for the cost of repairs and renovation to streets, bridges, buildings, parks, etc. in 1999, 2000 and 2001 are $11.5 million, $7.5 million, and $7.5 million, respectively. -21 - Following is a schedule highlighting the changes from FY93 through FY99 in assessed vaiue, state rollback, exemptions and taxable assessed value. Taxable assessed value is calculated by applying the state rollback factor to residential value and by subtracting military and TIF exemp- tions. Description Fiscal Year 1999 - Estimate 100% Assessment State rollback Loss: Exemptions Taxable Assessed Value Residential Commercial, Less: Exemptions Taxable Industrial & Military & Assessed Utilities TIF Values Valuation 1,500,669,280 $868,475,576 $ - - $2,369,144,856 .549090 - -* - - (695,304,253) .... (22,047,567) (22,047,567) $ 824,002,432 $849,838,171 $(22,047,567) $1,651,793,036 *State rolled back Railroads and Commemial to .973606; Agland to .964206; Other Utilities and Industrial are at 100%. Fiscal Year 1998 100% Assessment State Rollback Less: Exemptions Taxable Assessed $1,381,920,090 $801,176,898 $2,183,096,988 0.588284 1.000000 (568,958,498) (20;534,079) (20,534,079) Value $ 812,961,592 $801,176,898 $(20,534,079) $1,593,604,411 Fiscal Year 1997 100% Assessment $1,343,692,710 $800,633,095 - - $2,144,325,805 State rollback .593180 --* - - (563,841,269) Less: Exemptions .... (20,304,794) (20,304,794) Taxable Assessed Value $ 797,051,680 $ 783,432,856 $(20,304,794) $1,560,179,742 *State rolled back Railroads and Commemial to .972824; other Utilities and Industrial are at 100%. Fiscal Year 1996 100% Assessment $1,136,350,300 $728,058,842 - - $1,864,409,142 State rollback .675074 - -** - - (371,197,969) Less: Exemptions .... (12,004,486) (12,004,486) Taxable Assessed Value $ 767,120,599 $726,090,574 $(12,004,486) $1,481,206,687 *'State rolled back Utilities to .97209; Commercial and Industrial are at 100%. Fiscal Year 1995 100% Assessment $1,089,889,230 $693,293,313 $ - - $1,783,182,543 State rollback .680404 None - - (348,324,272) Less: Exemptions .... (9,078,219) (9,078,219) Taxable Assessed Value $ 741,564,958 $693,293,313 $ (9,078,219) $1,425,780,052 Fiscal Year 1994 100% Assessment $ 949,139,460 $651,001,896 $ -- $1,600,141,356 State rollback .726985 None - - (259,129,258) Less: Exemptions .... (8,591,624) (8,591,624) Taxable Assessed Value $ 690,010,202 $651,001,896 $ (8,591,624) $1,332,420,474 Fiscal Year 1993 100% Assessment $ 925,388,170 $626,415,370 $ - - $1,551,803,540 State rollback .730608 .... (249,292,127) Less: Exemptions .... (9,948,833) (9,948,833) Taxable Assessed Value $ 676,096,043 $626,415,370 $ (9,948,833) $1,292,562,580 - 22 - Commemial, Industrial & Pementa~e Chan~es Residential Utilities Exemptions Total *FY99 100% Assessment 8.59% 8.40% N/A 8.52% FY98 100% Assessment 2.84% .07% N/A 1.81 % FY97 100% Assessment 18.25% 9.97% N/A 15.01% FY96 100% Assessment 4.26% 5.01% N/A 4.56% FY95 100% Assessment 14.83% 6.50% N/A 11.44% FY94 100% Assessment 2.57% 3.92% N/A 3.11% FY99 State rollback (6.66%) (2.64%) N/A N/A FY98 State rollback (0.83%) N/A N/A N/A FY97 State rollback (12.13%) (3.00%) N/A N/A FY96 State rollback (0.78%) N/A N/A N/A FY95 State rollback (6.41%) N/A N/A N/A FY94 State rollback (.50%) N/A N/A N/A *FY99 Taxable value 1.36% 6.07% 7.37% 3.65% FY98 Taxable value 2.00% 2.26% 1.13% 2.14% FY97 Taxable value 3.90% 7.90% 69.14% 5.33% FY96 Taxable value 3.45% 4.73% 32.23% 3.89% FY95 Taxable value 7.47% 6.50% 5.66% 7.01% FY94 Taxable value 2.06% 3.92% (13.64%) 3.08% 100% assessed value increased by 8.52% from FY98 to FY99; however, after applying the state rollback factor and exemptions, taxable assessed value increased by 3.65%. The increase in taxable value in FY99 is due to new construction and revaluation. - 23 - B. GENERAL FUND REVENUES FY99 revenues total $31.5 million and are approximately $1.626 million or 5.4% greater than the FY98 budgeted revenues of $29.9 million. Sale of the Peninsula Property is budgeted at 1.3 million in FY99. Property tax revenue, including the transfer from the Employee Benefits Levy accounts for over $635,000 of the FY99 increased revenues. FY99 includes $839,534 in M&E revenues ($108,807 state credit, $730,727 property taxes). M&E revenues will be eliminated between FY2002 and FY2004 per the State Code. $122,714 is budgeted as the final 6 months for the Police Federal Crime grant which reimburses the salaries and benefits of 6 police officers; it is scheduled to end mid-year in FY99. FY2000 revenues totaling $31.4 million are $1.2 million more than the FY99 total of $30.2 million (net of $1.3 million peninsula land sale). $600,000 of the increase is from a transfer from the Employee Benefits fund to cover the 27th pay period in FY2000. Property taxes account for approximately $581,000 of the increase. FY2000 includes $900,992 in M&E revenues ($176,841 state credit, $724,151 property taxes). The Federal Cdme Grant for six police officers is eliminated in FY2000. Transfers from Road Use Tax account for the balance of the increase. FY2001 revenues totaling $31.7 million are approximately $900,000 or 2.9% more than the FY2000 total of $30.8 million (net of the $600,000 - 27th pay period transfer). Property tax revenues, including the employee benefits transfer, account for approximately $628,000 of the increase. The machinery and equipment credit reimbursement from the state increases by approximately $151,000. Note that in FY2002 there will not be any state reimbursement for machinery and equipment although a small amount of property tax from M&E is expected. FY2001 includes $922,215 in M&E revenues ($424,218 state credit, $498,297 property taxes). General Fund revenues are summarized into nine major categories. The analysis of each category follows: Propertv Taxes (48.8% of total) -- This includes the General (8.10), Transit (.95), Library (.27) and Ag Land levies. The property taxes as proposed are at the maximum allowable rates as shown above. FY99 property tax revenues are projected to be $15,401,229 or 3.8% greater than FY98. FY2000 is projected to increase by 2.0% to $15,711,980 and by 3.5% to $16,267,581 in FY2001. Transfer: Employee Benefits Lew (11.5% of total) -- this property tax revenue is receipt- ed into the Employee Benefits Fund and then transferred to the General Fund to pay for benefits of employees (employer share of FICA, IPERS and Police and Fire Pension contributions; health premiums, etc.). FY99 transfers are estimated to be $3,639,141. Road Use Tax (9.0% of total) -- This is a gas tax that is received by the State of Iowa paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual costs of the Traffic Engineering and Streets Divisions less other revenues received by these divisions and a forestry position that is directly related to the maintenance of City street right-of-way. o State/Federal Fundin.cl (4.6% of total) -- The revenue sources that are received from the State of Iowa consist of state aid, personal property replacement tax, bank franchise tax, library open access and a new reimbursement for loss of revenue from machinery and equipment. The State remits state aid and personal property replacement revenue to the City in two equal installments, one in December and the other in March. All of the state revenues are budgeted at approximately the FY98 budget level and reflect no increases in future years. Six police officers were added in FY96, with salaries and benefits funded from a Federal Crime Grant. The grant ends in FY99. - 24 - o Char.(:leback of Services {3.4% of total) -- This revenue soume consists of administrative charges to the Enterprise Funds (Ex°: Water, Parking, Wastewater, etc.) for services provided in the Finance and Public Works Administrative Divisions, use of the Document Services Division, use of Central Services, Cable TV support to the Library for Audio Visual Lab services and a City Attorney chargeback for services. The decrease in revenue in FY98 reflects a reallocation of chargebacks to the Information Services (IS) Internal Service Fund. As an Internal Service Fund, the IS must stand on its own and revenues need to equal or exceed expenses. Fines, Permits and Fees (8.0% of total) -- This category includes a variety of different revenue souroes. The largest are Recreation fees, building permits and inspections, parking fines, library services and magistrate court fines. Contractual Services (3.8% of total) J Included in this revenue line item is the contract for Fire services provided to the University of Iowa. Johnson County contracts with the City for the use of the Library and Senior Center for residents who live outside the City limits of Iowa City but within Johnson County. Hotel/Motel Tax (1.5% of total) -- This revenue is from the 7% hotel/motel tax that is assessed to those establishments within the city limits of Iowa City. Actual receipts are allocated as follows: Police Patrol (50%), Convention and Visitors Bureau (25%), Memer Park Aquatics (15%) and Parkland Fund (10%). The 10% amount that goes to the Parkland Fund is further broken down into Acquisition (7%) and Development (3%). Starting July 1, 1998 (FY99), the City Council approved in the budget process a new distribution policy whereby the 10% that went to the Parkland Fund will now stay in the General Fund and be used for operat- ing expenses at Memer Park. All Other Income (Peninsula Pro13ertv 4.1%, all other 5.3%)- The largest revenue sources in all other income are interest income, transfer of parking fines, transfer from Health Insurance Reserve and Miscellaneous Income. TIF Interfund loan repayments are from property taxes associated with the Villa Garden TIF project. The TIF debt repayments will be completed in FY99. Parking fines in FY98 are for two years (FY97 and FY98). FY99 and thereafter reflects the annual amount. Sale of the Peninsula property is budgeted at 1.3 million in FY99. - 25 - CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEAR 1997 THROUGH 2001 10000 GENERAL FUND RECEIPT TYPE 1) PROPERTY TAX 2) TRANSFER: EMPL BENEFITS LEVY 3) ROAD USE TAX 4) STATE ! FEDERAL FUNDING: STATE AID (formerly Municipal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT LIBRARY-OPEN ACCESS MACHINERY & EQUIPMENT REPL POLICE FEDERAL CRIME GRANT POLICE - OTHER STATE GRANTS BANK FRANCHISE TAX TOTAL STATE FUNDING 5) CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK CITY A'I-I'ORNEY CHARGEBACK TOTAL CHARGEBACKS 6) FINES PERMITS & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 LIBRARY SERVICES POLICE SERVICES MAGISTRATES COURT HOUSING PERMITS & INSPECTIONS FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES BUILDING & DEVELOPMENT FEES CEMETERY FEES & CHARGES TOTAL FINES PERMITS & FEES 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX 9) ALL OTHER INCOME INTEREST INCOME MISCELLANEOUS REVENUE MONIES & CREDITS MILITARY CREDIT LOAN REPAYMENTS TRANSFER IN FROM HEALTH RESERVE TRANSFER IN- 27TH PAYPERIOD SALE OF LAND (Penninsula Property) PARKING FINES TRANSFER TO GF TIF INTERFUND LOAN REPAYMT GRANTS - FEMA TOTAL ALL OTHER INCOME GRAND TOTAL REVENUES FY 97 FY 98 FY 99 ACTUAL RE-EST BUDGET 14,515,843 14,834,784 15,401,229 3.451,700 3,570,247 3,639,141 2,656,135 2.907,536 2.810.844 FY 2000 PROJECTED 15,711,980 3,909,424 2,940.946 FY 2001 PROJECTED 16,267,581 3,982,541 2,985,252 631,462 633,000 630.000 630,000 630,000 319,504 320.000 320,000 320.000 320,000 80,512 57,000 60,000 60.000 60.000 0 60,514 72,140 113,021 263,720 246,770 228,000 122,714 0 0 95.812 0 142,000 142,000 142,000 160,361 105,000 100,000 100,000 100,000 1.534,421 1,403.514 1.446.854 1,365,021 1,515,720 1,178,992 988,955 1,017,907 1.047,726 1,078,438 17,461 60,000 50.000 50.750 51,523 1,196.453 1,048,955 1.067,907 1,098,476 1.129,961 633,415 748,044 809.974 815,044 819,964 449,060 366,100 432,740 414.240 432,740 459,666 425,000 455,000 455,000 455,000 351,055 234,383 242,443 245,623 251,472 61,444 46,500 42,215 42.215 42.215 169.998 152.000 159,000 159,000 159,000 150,361 138,750 140,400 140,400 140,400 96,856 89,000 93.595 93,595 93,595 102,513 87,800 98,500 100,500 103,500 45,043 44,000 37,000 44,000 38,000 36,809 39,000 30,000 30,000 30.000 2,556.220 2,370,577 2,540.867 2.539,617 2,565.886 753,621 797,795 821,626 846,275 863,201 342,833 333.190 371,146 378,569 386,140 1,096,454 1,130,985 1,192,772 1,224.844 1,249,341 465,669 456.000 456.787 456,787 456,787 483,761 450,000 450,000 425,000 400,000 104,615 487,062 488,433 493,240 494,767 29,029 28,000 28,000 28,000 28,000 11,505 11,500 11,500 11,500 11,500 6,289 10,000 2,200 2,200 2,200 0 200,000 200,000 200,000 200,000 0 0 0 600,000 0 0 0 1,300,000 0 0 0 929,342 440,000 440,000 440,000 55,572 62,000 50,425 0 0 0 0 0 0 0 690,771 2,177,904 2,970,558 2,199,940 1,576,467 28,163,666 29,900.502 31,526,959 31~447,035 31,729,536 - 26 - C. GENERAL FUND-EXPENDITURES The proposed General Fund expenditure budget in FY99 is $30,004,558 and is operationally the same as the FY98 Budget for most departments, with the exception of expanded services proposed in the Human Relations, Animal Shelter and Recreation. A total of 1.94 full-time equivalent posi- tions are included in the FY99 budget. The positions are a personnel assistant in the Human Relations Division, a .44 FTE Kennel Assistant at the Animal Shelter and a half-time supervisor in the Recreation Division. A comparison of dollars and percentage changes by major classification of expenditure follows: Description FY97 FY98 FY99 FY2000 FY2001 Actual Bud;let Budqet Proposed Proposed Personal Services Commodities Services and Charges Capital Outlay Transfers Contingency TOTAL EXPENDITURES $17,384,697 $18,838,300 $19,472,271 $21,278,247 $21,703,541 887,357 1,066,424 1,072,663 1,083,230 1,093,883 4,952,916 5,927,406 5,330,145 5,360,150 5,379,810 1,186,665 2,104,974 1,434,071 1,032,434 970,755 3,155,250 3,658,975 2,425,408 2,587,440 2,724,427 0 153,750 270,000 280,000 289,900 27,566,885 $31,749,829 $30,004,558 .$31,621,501 $32,162,316 Percentage Change From Prior Year FY97 FY98 FY99 FY2000 FY2001 Actual Budl;et Budget Proposed Proposed Personal Services 5.0% 8.4% 3.4°/° 9.3% 2.0% Commodities 11.4% 20.2% 0.6% 1.0% 1.0% Services and Charges -8.7% 19.7% -10.1% 0.6% 0.4% Capital Outlay -52.7% 77.4% -31.8% -28.0% -6.0% Transfers 9.8% 16.0% -33.7% 6.7% 5.3% Contingency .... 75.6% 3.7% 3.5% TOTAL EXPENDITURES 2.1% 15.2% -5.5% 5.4% 1.7% -27 - 1. Personal Services Personal services includes salades and benefits (health, life, disability insurance and employer share of FICA, IPERS, and Police/Fire retirement contributions. The FY99 budget includes scheduled step increases and an estimated bargained adjustment. FY2000 inlcudes one extra pay period. Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization (PLRO) of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. The majority of City employees are represented by AFSCME. This Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of employees in all other departments. AFSCME ratified a three-year contract that spans July 1, 1996 through June 30, 1999. Sworn police officers are represented by the Police Labor Relations Organizations (PLRO) of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, captains, lieutenants, sergeants, and other confidential, administrative, supervisory and less than half-time employees. The PLRO ratified a three- year contract that spans July 1, 1997 through June 30, 2000. This agreement included a 3% adjustment to wages in July 1997, 3% in July 1998 and 3% in July 1999, plus any step increases in each fiscal year. The firefighters are represented by the Iowa City Association of Professional Fire Fighters (IAFF), AFL-CIO (Local #610). The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The IAFF and City ratified a three-year contract that spans July 1, 1997 through June 30, 2000. This agreement included a 3.25% adjustment to wages in July, 1997, 2% in July 1998, 2% in January 1999, 3% in July 2000, plus any step increases in each fiscal year. Employees who are administrative, supervisory or otherwise ineligible for collective bar- gaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefit appropriations are determined by the City Council upon the recommendation of the City Manager. Approximately 100 administrative and confidential employees received a 3% adjustment July 1, 1997, plus any scheduled step increases. FY99 through FY2001 adjustments to pay plans will be the same percentages as the AFSCME unit, per resolution adopted by the City Council. 2.' Commodities Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. - 28 - 3. Services and Charges Services and Charges cover expenses for liability insurance premiums, Aid to Agencies payments, printing and postage, vadous service contracts, repairs and maintenance to vehicles, equipment and buildings, chargeback for internal service funds and utility costs. The Aid to Agencies budget is partially funded from Community Development Block Grant monies and the remainder funded from property tax revenues in the General Fund. The City Council appropriates money annually to each agency. The FY99 Aid to Agency budget is $409,700 ($105,000 CDBG, $304,700 General Fund). Human services received FY99 requests for funding totaling $448,068, an increase of $35,026 or 8.5% more than the FY98 budget. The financial plan provides funding in FY2000 of $418,841 ($105,000 CDBG, $313,841 General Fund) and FY2001 of $428,256 ($105,000 CDBG, $323,256 General F.und). The following page shows a detailed listing of the actual funding of agencies from FY95 to FY97, the current budget for FY98, and the budget for FY99. An additional $35,460 is budgeted for various community spirit events. AID TO AGENCIES FUNDING Agency Actual Actual Actual Budget Requested Budget FY95 FY96 FY97 FY98 FY99 FY99 Big Brothers/Big Sisters $31,500 $33,075 $33,600 $34,557 $37,000 $36,000 Crisis Center 29,692 31,200 33,000 35,480 39,028 37,254 Domestic Violence Program 42,000 44,100 46,000 47,000 52,080 50,000 Elderly Services Agency 51,000 53,500 55,105 56,800 58,500 58,500 Emergency Housing Project 5,250 6,000 7,500 8,500 9,500 9,000 HACAP 6,000 6,240 6,240 6,425 11,440 7,625 Mayor's Youth Employment 35,000 35,000 36,000 37,080 40,000 38,000 MECCA 22,000 24,500 25,235 26,000 28,000 26,800 Rape Victim Advocacy 12,000 12,000 12,500 12,500 13,000 13,000 Red Cross 4,200 4,410 4,510 4,740 4,977 4,977 United Action for Youth 50,000 53,000 54,900 56,500 60,000 58,000 Neighborhood Centers 45,000 47,250 49,000 52,000 68,290 54,844 ICARE 8,500 8,925 9,200 9,600 10,000 10,000 Life Skills Housing 15,560 8,119 0 0 0 Free Medical Clinic 0 5,000 5,180 5,440 5,712 5,700 ICARE (Needs assessment) 0 O 0 0 O DUIP (Needs assessment) 0 10,000 0 0 0 GICHA (Operational) 0 20,190 0 0 0 MYEP (Operational) 15,760 13,888 0 0 0 HACAP (Operational) 0 3,613 0 0 0 Youth Homes 0 0 0 0 5,000 0 Contingency 0 0 0 20,420 0 0 Subtotal $373,462 $420,010 $377,970 $413,042 $442,527 $409,700 Less: Funded by CDBG ($136,320) ($160,800)($105,000) ($105,000) ($105,000)($105,000) Net General Fund Total $237,142 $259,210 $272,970 $308,042 $337,527 $304,700 - 29 - Transfers Following is an itemized listing of actual transfers from the General Fund for FY96 and FY97, the FY98 budget and proposed for FY99, FY2000 and FY2001. GENERAL FUND FY96 FY97 FY98 FY99 TRANSFER TO Actual Actual Budget Budget Transit Levy 1,401,916 1,478,950 1,520,558 1,569,203 Airport Operations 100,907 92,750 100,000 60,000 Transit Operations 269,000 252,083 420,000 438,922 JCCOG 73,562 85,975 93,646 101,078 Information Services Operations 491,934 Employee Benefits Reserve 200,000 200,000 200,000 - Trails 55,897 (15,404) - Intra City Trails 22,620 (10,313) 30,000 - CIP-Civic Center, Airport, All Other 101,274 299,298 175,1 64 118,000 50,000 CIP-HVAC Digital Controls 9,000 Equipment Division Loan 3,939 3,939 3,939 Landfill Loan Repay-Fire 29,250 29,250 29,630 29,630 29,630 Fire Truck Replacement 200,000 Landfill - Mercer Gym Loan Repayment 30,000 Capital Projects 38,000 CIP-Park Renovation & Improvement 40,134 94,673 158,996 Recreation Center Remodeling 47,648 34,498 Library-Computer Replacement Reserve 45,000 60,000 140,000 25,000 25,000 Library-Cable Channel Replacement 11,790 11,790 11,790 11,790 11,790 Library-Loan Repayment 50,000 Library-ClP-Building Design 50,863 3,678 Library- Reciprocal Borrowing to CIP - Building Design 35,210 51,322 Library Equip Repl Resrv - To New Fund Separate from Gen Fund 21,330 Library Computer Repl Resrv - To New Fund Separate from Gen Fund 94,249 Parking-Senior Center 6,000 6,000 6,000 6,000 6,000 Landfill-Loan Repayment-Sr. Center 30,000 30,000 61,646 61,846 61,846 CIP-Parks Land Acquisition 95,805 3,047 Parkland Acquis. Resrv - To New Fund Separate from Gen Fund 442,963 Parkland Develop P. esrv - To New Fund Separate from Gen Fund 50,552 CIP-Park Development 7,551 7,040 Total Transfer from General Fund 2,874,328 3,155,250 3,658,975 FY 2000 Proposed 1,600,931 64,000 595,502 108,802 FY2001 Proposed 1,657,564 71,000 665,498 112,160 50,000 3,939 29,630 30,000 25,000 11,790 6,000 61,846 2,425,408 2,587,440 2,724,427 5. Contingency The FY98 original contingency budget was $296,618. The balance at 12-9-97 is $153,750 as budget amendments have been processed using contingency. Contingency in the past has been set at approximately 1% of total expenditures. FY99, FY2000 and FY2001 contingency is $270,000, $280,000 and $289,900, which is less than 1% of expenditures. This assists in balancing property tax revenue (less than originally projected due to state rollbacks on commercial property) and also as a means to achieve the expenditure guidelines as set by the City Council. - 30 - D. GENERAL FUND YEAR-END CASH BALANCE Starting on July 1, 1998 (FY99) the General Fund cash balance will no longer include reserves. Reserves for Parkland Acquisition/Development, Library Computer Equipment Replacement, AV/Public Access Equipment Replacement and State Reciprocal Borrowing will be moved to separate accounts outside the General Fund. The annual year-end cash balance minus the reserve cash balances equals the Pure Operating Fund Cash Balance of the General Fund. The City Council established guidelines to maintain cash balances at approximately 20% of expenses. The following chart depicts the General Fund Operating Cash position less reserves for fiscal years 1997 through 2001. FY97 FY98 FY99 FY2000 FY2001 Actual Budget Adopted Projected Projected Beginning Cash $ 8,537,716 $ 9,134,497 $ 7,285,170 $8,807,571 8,633,105 Balance Receipts 28,163,666 29,900,502 31,526,959 31,447,035 31,729,536 Expenditures (27,566,885) (31,749,829) (30,004,558) (31,621,501) (32,162,316) Cash Balance 9,134,497 7,285,170 8,807,571 8,633,105 8,200,325 Less Reserve Balances (755,654) -0- -0- -0- -0- Operating Fund Balance $ 8,378,843 $ 7/285,170 $ 8,807,571 $ 8,633,105 $ 8,200,325 Cash balance as of % of expenditures 30% 23% 29% 27% 25% The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past five years. 3 mos @ Shortfall Sept. 30 Receipts Expenditures in Receipts 997 $4,712,408 $7,945,385 ($3,232,977) 996 $4,370,161 $7,601,889 ($3,231,728) 995 $4,612,297 $8,637,663 ($4,025,366) 994 $4,137,291 $6,690,150 ($2,552,859) 993 $3,835,374 $6,205,082 ($2,369,708) -31 - E. ENTERPRISE FUNDS The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Transit and Broadband Telecommunications. These are primarily funded from user fees for services provided with the exception of transit and airport. Transit and Airport receive most of their funding from property taxes, federal and state grants, General Fund subsidy, and the balance from fees. The other six funds are self-supporting from revenue that they generate. 1. PARKING FUND Debt service on a new $4.16 million parking ramp is factored into transfers. Revenue includes fees from the new ramp as well as a rate increase in FY2000. Parking rates were increased last on August 8, 1996. All other revenues for the three-year plan are flat. Parking fines are receipted into the parking fund to satisfy revenue requirements for Parking Revenue bond covenants. If the bond covenants are satisfied and the cash balance at year end is adequate, the revenue from fines is transferred to the General Fund. Parking operations in FY2000 reflect increased costs associated with operating the new ramp similar to Chauncey Swan. Additional expenses will need to be added if the ramp is cashiered. Transfers ($1,836,760 in FY99) are approximately one-half of the operating budget. Transfers include the funding for debt payments ($1,136,760), parking fine transfer to the General Fund ($440,000), parking reserve for ramp repairs ($170,000) and an operating subsidy to transit operations ($90,000). 2. TRANSIT FUND For accounting purposes, the Transit Operating Fund is considered an enterprise fund, which means fees pay for the majority of the costs associated with this fund; however, fees are one of the smallest portions of this budget. The majority of the funding in the Transit Fund is generated from a $.95 levy on all taxable property within the City of Iowa City. This generates approximately $1.56 to $1.65 million a year. In addition, the General Fund is projected to subsidize an additional $420,000 in 1998, $439,000 in 1999, $595,000 in 2000 and $665,000 in FY2001 to operate this fund. This subsidization has a direct impact on General Fund revenue available for operations. Fare revenue reflects the loss of the Hawkeye route. Federal grant revenue was originally scheduled to be phased out by FY2000. The most recent information received from the federal govemment is that the grant revenue should be maintained throughout the three year plan. State grant revenue is estimated to be approximately $250,000 per year. $90,000 per year is being transferred from the Parking Fund to the Transit Fund as an operating subsidy. The three-year plan reflects no funding to the Transit Replacement Fund. The City will pay for their portion of new bus purchases through loans that are repaid from the debt service property tax levy. Staffing for the free shuttle is included in all three years. This program will be monitored very closely to make certain it is being utilized. See page 89 for a summary of bus fare revenue by source and the percentage change from the previous year. - 32 - 3. WASTEWATER TREATMENT FUND The wastewater treatment fund reflects the most recent 15% and 10% rate increases enacted for bills on or after March 1, 1996 and 1997 respectively as well as the proposed increase of 10% on March 1, 1998. The three year plan reflects increases of 10% and 5% for billings on or after March 1, 1999 and 2000. There is not a rate increase projected for FY2001. The rates, as proposed, comply with the City Council's direction of accumulating cash of 20% (approximately $7.6 million) of the cost of the wastewater projects. The three year plan reflects utilizing the $7.6 million cash accumulated to fund the one year debt service reserve on bonds issued in 1998 and 1999 and part of the project costs. Arbitrage rebate calculations are not needed if cash (rather than bonds) is used to fund the one year debt service reserve. Expenses reflect no new increases in staff in the three-year plan, but in FY2001 services and charges are increased by $300,000 because of the new plant becoming operational. Transfers are the largest portion (74%) of the operating budget. Transfers fund principal and interest payments on debt that has or will be issued, one year debt service reserve requirements and Capital Improvement Program projects. The three-year plan reflects debt service transfers for principal and interest payments on new revenue bond debt of $10.6 million issued in Calendar Year (CY) 1997, $7.5 million to be issued in CY98 and $11.9 million in CY99. WATER FUND The water fund reflects the most recent 30% and 20% user fee rate increase enacted for bills on or after March 1, 1996 and 1997 as well as the proposed 15% increase for March 1, 1998. Water fees reflect increases of 15% and 15% for billings on or after March 1, 1999 and 2000, respectively. The rates, as proposed, comply with the City Council's direction of accumulating cash of 20% (approximately $10.7 million) of the cost of the water projects. This cash will be used to pay for part of the project costs. In addition, a portion of the $10.7 will be used to fund the one year debt service reserve on bonds issued in 1998, 1999, and 2000. Arbitrage rebate calculations are not necessary if cash on hand (rather than bond proceeds) is used to fund the one year debt service reserve. Expenses reflect no new increases in staff in the three-year plan. Transfers include the water portion of general obligation debt that has been issued, new revenue bond debt funding for the one year debt. The three-year plan reflects debt service transfers for principal and interest on new revenue bond issues projected in CY98 of $9.70 million, $3.975 million in CY99 and $24.4 million in CY2000. REFUSE FUND There are no significant changes in operations in the three year financial plan. The current monthly fee of $11.55 for curbside refuse ($8.75) and recycling ($2.80) is maintained throughout the plan. LANDFILL FUND The three-year financial plan reflects no increase in tipping fees. The last time the tipping fee was increased was on July 1, 1993. There are no significant changes in operations in the three year plan. A transfer from the operating fund to landfill replacement reserve is $1.7 million in FY99 and then $1.5 million in FY2000 and 2001. The transfer is used to pay the cost of constructing new landfill cells, purchase of additional landfill land, and any major capital projects that are needed at the landfill. Separate reserves have been established for Closure and Post Closure Landfill cell costs and special cleanup for paints, batteries, and toxic chemicals. - 33 - 7. AIRPORT Revenues reflect increased rental income from a new hangar. The Airport operating fund reflects no significant change in operations. Transfers include a loan repayment to the Landfill Reserve fund for the two T-Hangars, an asphalt overlay project and a major roof repair. The General Fund subsidy is approximately 27% of the airport operating budget. 8, BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable 'IV operations of the City. The funding source is a 5% cable franchise fee which is part of the monthly bill for Cable TV. A new $.50 pass through fee for local programming was added in FY97. The City also receives funding for Public Access TV (PATV) and then remits that amount to them. Transfers include an operating subsidy to the Library for cable TV of $43,240 in FY99 and an increase to $46,556 in FY2001. In addition, $10,000 a year is transferred to the Cable TV replacement reserve fund, which is used to replace equipment on an as-needed basis. F. DEBT SERVICE FUND This fund provides for the payment of the principal and interest due on general obligation debt of the City. Funding is provided by the Debt Service Property Tax levy and transfers from various Enterprise Funds for their capital improvements which were funded by General Obligation Bonds. Debt Service expenses in FY99 through FY2001 include proposed bond issues of $8.5 million in CY98, $11.5 million in CY99, and $7.5 million in CY2000. Debt Service expenses related to the Library expansion bond issue are not included. As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY91 through FY2001. The total property valuation amounts are actual for FY90- FY99, but are estimates for FY2000 and FY2001. Total Allowable Debt Debt as % of Property Margin (5% of Outstanding Debt Allowable Valuation Total Prol~erty Val,) at July 1 Debt Mar.olin *FY2001 $2,503,481,975 $125,174,099 $51,065,000 41% *FY2000 2,418,823,164 120,941,158 48,655,000 40% FY99 2,371,395,259 118,569,763 41,675,000 35% FY98 2,185,166,884 109,258,344 31,390,000 (1) 29% F'Y97 2,146,528,095 107,326,405 29,430,000 27% FY96 1,866,504,330 93,325,216 26,580,000 29% FY95 1,785,207,307 89,260,365 20,895,000 23% FY94 1,602,123,581 80,106,179 15,930,000 20% FY93 1,553,886,323 77,694,316 14,550,000 19% FY92 1,413,801,924 70,690,096 14,985,000 21% FY91 1,378,268,591 68,913,430 15,170,000 22% (1) Approximate 38% or 12.1 million is debt repaid by property taxes. - 34 - City of Iowa City General Long Term Debt Bonds Issued in Millions 12I ~ Prop. Tax ~ Enterprise lO 7 90 91 92 93 94 95 96 97 98 99 2000 2001 Fiscal Year Go The Fiscal Policy also includes the guideline that "the debt service levy shall not exceed 25% of the total levy in any one fiscal year." The following chart shows the debt service levy as a percent- age of the total levy for FY91 through FY2001. The levies for FY91-FY98 are certified; the levies for FY99-FY2001 are projected. (The State will certify the levy for FY99 in June 1998.) Debt Total Levy Service Levy As % of Total *FY2001 14.428 $ 2.888 20% *FY2000 14.147 2.632 19% *FY99 13.133 1.868 14% FY98 12.796 1.615 13% FY97 12.653 1.200 9.5% FY96 12.992 1.709 13% FY95 12.954 1.661 13% FY94 12.889 1.496 12% FY93 12.826 1.541 12% FY92 12.671 2.103 17% FY91 12.128 2.152 18% *Estimate AGENCY FUND The Agency Fund budgets for Johnson County Council of Governments (JCCOG). The City acts as custodian for the fund and provides accounting services. JCCOG provides county-wide planning assistance for transportation, human services and solid waste planning. INTERNAL SERVICE FUNDS Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the Central Supply and Print Shop Fund, the Risk Management Loss Reserve Fund, the Health Insurance Reserve Fund and Information Services Fund (formerly a division within the General Fund). The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from a chargeback to all departments for the maintenance services and the rentals of vehicles. The Equipment Replacement Fund is used to replace almost all of the rolling stock of all City vehicles. Funding is provided from an annual chargeback to all departments based on the estimated replacement value at the time of replacement. The Central Services Fund covers the operation of the general office supply inventory, the print shop, copiers, phone communications, mail services and radio maintenance. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds. All funds are charged based on their loss experience and prorated a share of the insurance premium. The Health Insurance Reserve accounts for the actual payment of all health and dental claims. Premiums are based on actuarially sound estimates and charged to each department. The Information Services Fund accounts for the Data Processing operating support and replace- ment of all computer equipment for all divisions except Library. All divisions are charged for computer operating support and equipment replacement. - 36 - I. SPECIAL REVENUE FUNDS The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund, Public/Assisted Housing and Special Assessments. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. The CDBG and Public/Assisted Housing Funds account for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State and is used to pay for street related maintenance and planning, traffic engineering and street related construction costs. RESERVE FUNDS Several General Fund reserves have been segregated out of the General Fund in order to more easily see the unrestricted General Fund balance. These include funds for Library Equipment Replacement, Library Computer Replacement, Parkland Acquisition and Parkland Development. The revenue bond ordinance covenants require that Parking and the Wastewater Treatment Fund set aside these special accounts: a) b) c) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturities. (Transfers from the appropriate operating fund are made monthly.) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of principal and interest due on the bonds in any succeeding fiscal year. (Current parking reserve balance is $369,000 and Wastewater balance is $4,932,363 at 6/30/97 and is budgeted to be $7,371,001 by 6/30/99.) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - $240,000 transferred annually for Wastewater Treatment until a balance of $2 million is reached (current balance is $2,000,000) and $60,000 transferred annually for Parking until a balance of $300,000 is reached (current balance is $300,000). Parking, Landfill, Water and Broadband Telecommunications have separate reserves for future capital expenditures. The Parking reserve is to be used for ramp repairs/maintenance, which is performed biannually, and for a future parking facility. Landfill's reserve is to be used for the purchase of additional land and cell construction, closure funding and a perpetual care fund. The Water reserve is available to fund major capital improvement projects for the water plant in future years. A Transit reserve will be used to repay loans from the federal and state governments and fund current bus acquisitions. Starting in FY98 future bus acquisitions will be funded from loans. Broadband Telecommunications' reserve is for future equipment replacement. - 37 - ALL FUNDS FINANCIAL SUMMARY - FY97 FUND GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS PARKING OPERATIONS PARKING, RESERVES WASTEWATER TREATMENT OPERATION WASTEWATER RESERVES WATER OPERATIONS WATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS BROADBAND TELECOM. RESERVES JCCOG COMPUTER INFORMATION SERVICES COMPUTER REPLACEMENT FUND POLICE COMPUTER REPLACEMENT EQUIPMENT MAINTENANCE EQUIPMENT REPLACEMENT RESERVE FIRE EQUIP REPLACEMENT RESERVE CENTRAL SERVICES ASSISTED HOUSING EMERGENCY SHELTER GRANT ENERGY CONSERVATION RISK MANAGEMENT LOSS RESERVE HEALTH INSURANCE RESERVE SPECIAL ASSESSMENTS ROAD USE TAX EMPLOYEE BENEFITS PUBLIC SAFETY RESERVE CDBG, METRO ENTITLEMENT RISE REPAYMENT FUND VILLA GARDENS GRAND TOTAL BALANCE 6/30/96 $ 8,537,716 640,779 20,171,761 1,359,230 3,295,822 4,995,409 9,626,348 3,230,925 1,338,592 364,021 1,433,217 6,127,147 14,311 280,988 614,326 229,406 243,469 8,113 0 234,114 0 -80,725 2,361,489 243,756 240,658 196,931 -1,335 66,387 1,725,005 2,600,650 146,544 4,937,261 821,148 4,101,570 -76,856 8,328 78 $ 80,036,583 PROPERTY OTHER TRANSFERS TOTAL TAX RECEIPTS IN RECEIPTS $ 14,515,843 $ 7,476,687 $ 6,171,136 $ 28,163,666 1,893,099 63,773 2,566,619 4,523,491 0 13.971,365 34,670,825 48,642,190 0 3,279,839 12,783 3,292,622 0 83,256 1,399.598 1,482,854 0 10,130,135 265.145 10,395,280 0 28,519 4,824,915 4,853,434 0 6,758,226 40 6,758,266 0 -55 136,000 135,945 0 1,934,112 0 1,934,112 0 3,493,496 648 3,494,144 0 1,148.997 1,814,125 2,963,122 0 150,023 107,358 257,381 0 1,351,831 1,806,033 3,157,864 0 169 0 169 0 601,848 0 601,848 0 2,671 10,000 12,671 0 144,715 202,043 346,758 0 492,158 0 492,158 0 176,148 0 176,148 0 97,693 · 51,778 149,471 0 1,356,938 19,981 1,376,919 0 1,167,968 24,000 1,191,968 0 19,030 0 19,030 0 698,182 0 698,182 0 4.648,422 49,524 4.697,946 0 64,270 0 64,270 0 16,165 0 16,165 0 1,064,473 149.626 1,214,099 0 2,765,982 0 2,765,982 0 116,695 2,925 119,620 0 4,371,855 103,498 4,475,353 3,317,710 107,280 657,000 4,081,990 0 254,075 0 254,075 0 1,597,329 46 1,597,375 0 12,216 0 12,216 55,572 347 0 55,919 $ 19,782,224 $ 69,646,833 $ 55,045,646 $ 144,474,703 DISBURSE- TRANSFERS TOTAL DIS- BALANCE MENTS OUT BURSEMENTS 6/30197 $ 24,411,635 $ 3,155,250 $ 27,566,885 $ 9,134,497 4,463,039 52,068 4,515,107 649,163 31,491,056 22,357,729 53,848,785 14,965,166 1,525,000 1,174,598 2,699,598 1,952,254 978,966 780,883 1,759,849 3,018,827 2,934,894 5,687,698 8,622,592 6,768,097 4,217,854 264,885 4,482,739 9,997,043 3,125,950 1,742,253 4,868,203 5,120,988 0 0 0 1,474,537 1,809,297 20,000 1,829,297 468,836 1,660,456 1,700,000 3,360,456 1,566,905 253,314 728,587 981,901 8,108,368 168,054 69,511 237.565 34,127 3,016,318 19,981 3,036,299 402,553 35,572 423,994 459,566 154,929 502,998 70,139 573,137 258,117 10,348 0 10,348 245,792 351,943 880 352,823 2,048 492,159 0 492,159 -1 94,973 50,000 144,973 265,289 19,408 0 19,408 130,063 1,277,592 0 1.277,592 18,602 904,083 0 904,083 2,649,374 23,293 1,140 24,433 238,353 715,132 10,000 725,132 213,708 4,399,174 0 4,399,174 496,703 63,632 0 63,632 -697 1,408 496 1,904 80,648 1,099,030 0 1,099,030 1,840,074 2,451,241 0 2,451,241 2,915,391 0 104,281 104,281 161,883 1,201 5.729,224 5,730,425 3,682,189 209,457 3,456,024 3,665,481 1,237,657 209 457,000 457,209 3,898,436 1,853,506 0 1,853,506 -332,987 13,391 0 13,391 7,153 0 55,572 55.572 425 $ 94,575,583 948,112,193 $ 142,687,776 $ 81,823,510 ALL FUNDS FINANCIAL SUMMARY - FY98 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE- TRANSFERS FUND 6/30/97 TAX RECEIPTS IN RECEIPTS MENTS OUT GRAND TOTAL GENERAL FUND $ 9,134,497 $ 14,858,610 $ 7,362,767 $ 7,679,125 DEBT SERVICE FUND 649,163 2,600,247 26,568 2,469,986 CAPITAL PROJECTS 14,965,166 0 39,789,399 42,883,215 PARKING OPERATIONS 1,952,254 0 3,137,900 6,000 PARKING, RESERVES 3,018,827 0 30,800 1,094,303 WASTEWATER TREATMENT OPERATION 6,768,097 0 11,112,000 0 WASTEWATER RESERVES 9,997,043 0 0 7,386,119 WATER OPERATIONS 5,120,988 0 7,793,000 0 WATER,RESERVES 1,474,537 0 0 136,000 REFUSE COLLECTION OPERATIONS 468,836 O 1,909,000 0 LANDFILL OPERATIONS 1,566,905 0 3,870,000 0 LANDFILL RESERVES 8,108,368 O 1,013,000 1,842,823 AIRPORT OPERATIONS 34,127 0 149,400 103,O52 TRANSIT OPERATIONS 402,553 0 1,300,892 2,030,558 TRANSIT RESERVES 154,929 0 247,800 O BROADBAND TELECOMMUNICATIONS 258,117 0 587,433 O BROADBAND TELECOM. RESERVES 245,792 0 O 10,000 LIBRARY EQUIPMENT RESERVES 0 0 0 267,369 PARK LAND RESERVES 0 0 0 493,515 JCCOG 2,048 0 165,156 255,241 COMPUTER INFORMATION SERVICES -1 O 693,135 O COMPUTER REPLACEMENT FUND 265,289 0 154,220 0 POLICE COMPUTER REPLACEMENT 130,063 O 133,175 0 EQUIPMENT MAINTENANCE 18,602 O 1,222,613 0 EQUIPMENT REPLACEMENT RESERVE 2,649,374 0 1,O77,553 23,502 FIRE EQUIP REPLACEMENT RESERVE 238,353 O 22,440 0 CENTRAL SERVICES 213,708 O 806,250 O ASSISTED HOUSING 495,703 0 4,247,008 0 EMERGENCY SHELTER GRANT -697 0 0 O ENERGY CONSERVATION 60,648 0 O 0 RISK MANAGEMENT LOSS RESERVE 1,840,074 0 605,096 O HEALTH INSURANCE RESERVE 2,915,391 O 2,635,000 0 SPECIAL ASSESSMENTS 161,883 0 23,577 O ROAD USE TAX 3,682,189 O 4,280,000 23,577 EMPLOYEE BENEFITS 1,237,657 2,966,000 110,703 680,000 PUBLIC SAFETY RESERVE 3,898,436 0 160,000 O CDBG, METRO ENTITLEMENT -332,987 0 2,556,782 3,381 RISE REPAYMENT FUND 7,153 0 13,391 0 VILLA GARDENS 425 62,000 0 0 $ 81,823,510 $ 20,486,857 $ 97,236,058 $ 67,387,766 29,900,502 $ 28,090,854 $ 3,658,975 5.096.801 5,228,140 0 ' 82,672,614 58,087.723 38,803.361 3,143,900 1.744,634 2,113,645 1,125.103 1,017,271 200,000 11,112,000 3,279,397 7,888,397 7,386,119 4,872,238 0 7,793,000 4,220,142 1,854,148 136,000 O 0 1,909,000 1,890,223 19,563 3,870,000 1,967,099 1,700,000 2,855,823 150,900 2,508,189 252,452 213,325 54,399 3,331,450 3,408,938 0 247,800 283,500 109,531 587,433 516,103 51,778 1 O,O00 1,706 0 267,369 O 0 493,515 O 92,729 420,397 422,254 0 693,135 689,921 0 154,220 137,406 0 133,175 35,824 171,333 1,222,613 1,224,963 0 1,101,O55 1,299,488 O 22,440 0 260,000 806,250 812,421 0 4,247,008 4,269,845 0 O 60,975 0 0 40,320 O 605.096 773,627 0 2,635,000 2,500,636 200,000 23,577 89 23,577 4,303,577 1,300 6,575,276 3,756,703 179,834 3,578,766 160,000 3,570 480,000 2,560,163 2,230,321 0 13,391 13,391 0 62,000 0 62,000 185,110,681 $ 129,668,378 $ 70,405,667 TOTAL DIS- BALANCE BURSEMENTS 6/30198 31,749,829 $ 7,285,170 5,228,140 517,824 96,891,084 746,696 3,858,279 1,237,875 1,217,271 2,926,659 11,167,794 6,712,303 4,872,238 12,510,924 6,074,290 6,839,698 0 1,610,537 -1,909,786 468,050 3,667,099 1,769,806 2,659,089 8,305,102 267,724 18,855 3,408,938 325,065 393,031 9,698 567,881 277,669 1,706 254,086 0 267,369 92,729 400,786 422,254 191 689,921 3,213 137,406 282,103 207,157 56,081 1,224,963 16,252 1,299,488 2,450,941 260,000 793 812,421 207,537 4,269,845 472,866 60,975 -61,672 40,320 40,328 773,627 1,671,543 2,700,636 2,849,755 23,666 161,794 6,576,576 1,409,190 3,758,600 1,235,760 483,570 3,574,866 2,230,321 -3,145 13,391 7,153 62,000 425 $ 200,074,045 $ 66,860,146 AIIfunds.xlsFY98 FUND GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS PARKING OPERATIONS PARKING, RESERVES WASTEWATER TREATMENT OPERATION WASTEWATER RESERVES WATER OPERATIONS WATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS BROADBAND TELECOM. RESERVES LIBRARY EQUIPMENT RESERVES PARK LAND RESERVES JCCOG COMPUTER INFORMATION SERVICES COMPUTER REPLACEMENT FUND POLICE COMPUTER REPLACEMENT FIN/HUMAN RESOURCES SFTWR RES. EQUIPMENT MAINTENANCE EQUIPMENT REPLACEMENT RESERVE FIRE EQUIP REPLACEMENT RESERVE CENTRAL SERVICES ASSISTED HOUSING EMERGENCY SHELTER GRANT ENERGY CONSERVATION RISK MANAGEMENT LOSS RESERVE HEALTH INSURANCE RESERVE SPECIAL ASSESSMENTS ROAD USE TAX EMPLOYEE BENEFITS PUBLIC SAFETY RESERVE CDBG, METRO ENTITLEMENT RISE REPAYMENT FUND VILLA GARDENS GRAND TOTAL BALANCE 6/30198 $ 7,285,170 517.824 746,696 1,237.875 2,926,659 6,712,303 12,510.924 6,839,698 1,610,537 468.050 1,769,806 8,305,102 18,855 325,065 9,698 277.669 254,086 267,369 400,786 191 3.213 282,103 56,081 O t6,252 2.450.941 793 207,537 472,866 -61,672 40,328 1,671,543 2,849,755 161,794 1,409,190 1,235,760 3,574.866 -3,145 7,153 425 $ 66.860,146 ALL FUNDS FINANCIAL SUMMARY - FY99 PROPERTY OTHER TRANSFERS TOTAL TAX RECEIPTS IN RECEIPTS 15,401,229 $ 8,985,297 $ 7,230,433 $ 31,526,959 3,119,507 22,556 3,159,938 6,302,001 0 51,134,793 45.872,164 97.006,957 0 3,324,554 6,000 3,330,554 0 0 1,306.760 1,306,760 0 12,160,000 0 12,160,000 0 0 7,796.782 7,796,782 0 9.056,000 0 9,056,000 0 O 1.800,720 1,800,720 0 1,946,O00 0 1,946,000 0 3,420.000 0 3,420,000 0 1,186,500 1,842,823 3,029,323 0 166,493 60,000 226,493 0 1,292,058 2,098.125 3.390,183 0 32,400 8,1 O0 40. 500 0 595,629 0 595,629 0 2,500 10,000 12,500 O 0 36,790 36,790 O 0 0 O 0 167,739 281,478 449,217 O 629,398 0 629,398 0 202,750 0 202,750 O 137,220 0 137,220 0 35,000 0 35,000 0 1,253.000 0 1,253.000 0 1.124,000 3.939 1.127,939 0 23,114 0 23,114 O 778,250 0 778.250 0 4,259,655 0 4,259,655 O 65,000 0 65.000 0 0 0 0 183,000 575.344 0 758.344 0 2,769.500 0 2,769,500 O 24,501 0 24,501 O 4,400,000 23.501 4,423,501 3.030,228 109,321 575,000 3,714,549 0 150,000 0 150.000 0 1,550,000 0 1,550,000 0 13,391 0 13,391 50,000 0 0 50,000 21,783,964 $111,591,963 $ 72,112.553 $ 205,398,480 DISBURSE- MENTS 27,579.150 6,279.415 54,037,231 1,696,375 1,210,595 3,098,036 6,228,436 3,735,963 832.360 1,925.120 2,014,642 349,789 189,607 3,333,887 40, 5 O0 524,402 8.000 O O 448,000 632,611 245,942 258 0 1,241,698 2,278,478 O 723.584 4,187,775 123,445 0 1,141,145 2,818,309 0 1,425 210,350 209 1,549,058 13,391 0 128,699,186 TRANSFERS OUT $ 2,425,408 375,000 42,969,726 1.836,760 270,000 8,988,241 0 3,864,199 0 0 1,700,O00 537,938 51,347 8,1OO O 53,240 O O O O O O O O O O O O O O O O 200,000 23,501 4,535,744 3,647,924 575,000 O O 50,425 $ 72,112,553 TOTAL DIS- BALANCE BURSEMENTS 6130199 30,004,558 $ 8,807,571 6,654,415 165,410 97,006,957 746,696 3,533,135 1,035,294 1,480,595 2,752,824 12,086,277 6,786,026 6,226,436 14,079,270 7,600,162 8,295,536 832,360 2,578,897 1,925,120 488,930 3,714,642 1,475,164 887,727 10,446,698 240,954 4,394 3,341,987 373,261 40,500 9,698 577,642 295,656 8,000 258,586 0 304,159 0 400.786 448.000 1,408 632,611 0 245,942 238,911 258 193.043 0 35.000 1,241,698 27,554 2,278.478 1,300,402 0 23.907 723,584 262,203 4,187,775 544,746 123,445 -120,117 O 40,328 1,141,145 1,288,742 3,O18,309 2,600.946 23,501 162,794 4,537,169 1,295,522 3,858,274 1.092,035 575,209 3,149,657 1,549,058 -2,203 13.391 7,163 50,425 0 $ 200.811,739 $ 71,446,887 All Funds Where the Money Comes From Bond Proceeds Federal & 22% State Aid '~;~.:.".".:,'.':'~.~4g/'~,':fi' "x 9% i(% !~i(;~ . ./....,'{~' ? F i n e s/F e e s I · ,.,. ,.,.~. · .,% · , Inter~und ~;?:,....~,.,. · ~'~'.':';)' · '~:~:,,~.. ......... ~ ~.~.~ P e. m its T r a n s re r s '::'~::;?::,~?~ .~'. '~"~'.~.~ ~ 16 ~' 3 5 % '~ .... 5:~.~'~ "/ Property Taxes 11% Where the Money Goes Enterprise ~ ?~.,.~ ,,,,'"'"",.,. Fund ."' "~ ' ',., "".~,.,,, ,~, General Debt P ~/o Revenue Fund Service 9% 15% 3% Capital Projects 4 8% FUND GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS PARKING OPERATIONS PARKING RESERVES WASTEWATER TREATMENT OPERATION WASTEWATER RESERVES WATER OPERATIONS WATER RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS BROADBAND TELECOM. RESERVES LIBRARY EQUIPMENT RESERVES PARK LAND RESERVES JCCOG COMPUTER INFORMATION SERVICES COMPUTER REPLACEMENT FUND POLICE COMPUTER REPLACEMENT FIN/HUMAN RESOURCES SFTWR RES. EQUIPMENT MAINTENANCE EQUIPMENT REPLACEMENT RESERVE FIRE EQUIP REPLACEMENT RESERVE CENTRAL SERVICES ASSISTED HOUSING EMERGENCY SHELTER GRANT ENERGY CONSERVATION RISK MANAGEMENT LOSS RESERVE HEALTH INSURANCE RESERVE SPECIAL ASSESSMENTS ROAD USE TAX EMPLOYEE BENEFITS PUBLIC SAFETY RESERVE CDBG, METRO ENTITLEMENT RISE REPAYMENT FUND GRAND TOTAL ALL FUNDS FINANCIAL SUMMARY - FY2000 BALANCE 6/30/99 8,807,571 165,410 746,696 1,035,294 2,752,824 6,786,026 14,079,270 8,295,536 2,578,897 488,930 1,475,164 10,446,698 4,394 373,261 9,698 295,656 258,586 304,159 400,786 1,408 0 238,911 193,043 35,000 27,'554 1,300,402 23,907 262,203 544,746 -120,117 40,328 1,288,742 2,600,946 162,794 1,295,522 1,092,035 3,149,657 -2,203 7,153 71,446,887 PROPERTY OTHER TRANSFERS TOTAL TAX RECEIPTS IN RECEIPTS 15,711,980 $ 7,548,015 $ 8,187,040 $ 31,447,035 4,483,446 37,509 2,912,838 7,433,793 0 19,721,551 15,276,889 34,998,440 0 3,799,554 6,000 3,805,554 0 0 1,455,309 1,455,309 O 13,130,700 O 13,130,700 0 0 7,281,164 7,281,164 0 10,432,000 0 10,432,000 O 0 1,650,560 1,650,560 0 1,946,000 0 1,946,000 0 3,420,000 0 3,420,000 0 1,186,500 1,672,823 2,859,323 O 174,993 64,000 238,993 O 1,292,316 2,286,433 3,578,749 0 88,000 22,000 110,000 0 605,508 0 605,508 O 3,500 10,000 13,500 O 0 36,790 36,790 0 0 0 0 0 172,352 302,182 474,534 0 561,405 0 561,405 0 202,750 0 202,750 0 137,220 0 137,220 0 35,000 0 35,000 0 1,265,000 0 1,265,000 0 1,115,000 3,939 1,118,939 0 23,808 0 23,808 0 782,550 0 782,550 0 4,262,655 0 4,262,655 0 65,000 0 65,000 0 0 0 0 381,367 587,728 0 969,095 0 2,795,670 0 2,795,670 0 24,501 0 24,501 0 4,400,000 23,501 4,423,501 3,318,730 121,656 585,000 4,025,386 0 125,000 0 125,000 0 1,550,000 0 1,550,000 0 13,391 0 13,391 23,895,523 $ 81,626,832 $41,776,468 $ 147,298,823 DISBURSE- MENTS 29,O34,061 7,075,902 21,796,714 1,808,780 1,270,532 3,228,123 7,226,473 3,666,354 1,173,460 2,007,557 2,010,461 350,592 187,401 3,548,356 110,000 540,224 0 0 0 474,068 561,405 127,242 260 0 1,290,190 2,116,311 0 763,439 4,239,292 127,393 0 1,170,084 2,846,484 0 1,439 214,336 211 1,549,713 13,391 100,530,248 TRANSFERS OUT $ 2,587,440 232,000 13,101,726 1,985,3O9 0 8,427,280 0 3,655,282 0 0 1,500,000 66,000 51,347 22,000 0 55,200 O 0 0 0 0 0 164,000 0 0 0 0 0 0 0 0 0 200,000 23,501 4,601,289 4,519,094 585,000 0 0 $ 41,776,468 TOTAL DIS- BALANCE BURSEMENTS 6/30/00 31,621,501 $ 8,633,105 7,307,902 291,301 34,898,440 846,696 3,794,089 1,046,759 1,270,532 2,937,601 11,655,403 8,261,323 7,226,473 14,133,961 7,321,636 11,405,900 1,173,460 3,055,997 2,007,557 427,373 3,510,461 1,384,703 416,592 12,889,429 238,748 4,639 3,570,356 381,654 110,000 9,698 595,424 305,740 0 272,086 0 340,949 0 400,786 474,068 1,874 561,405 0 127,242 314,419 164,260 166,003 0 70,000 1,290,190 2,364 2,116,311 303,030 0 47,715 763,439 281,314 4,239,292 568,109 127,393 -182,510 0 40,328 1,170,084 1,087,753 3,046,484 2,350,132 23,501 163,794 4,602,728 1,116,295 4,733,430 383,991 585,211 2,689,446 1,549,713 -1,916 13,391 7,153 $142,306,716 $76,438,994 ALL FUNDS FINANCIAL SUMMARY - FY2001 FUND GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS PARKING OPERATIONS PARKING, RESERVES WASTEWATER TREATMENT OPERATION WASTEWATER RESERVES WATER OPERATIONS WATER. RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS 8ROAD8AND TELECOM. RESERVES LIBRARY EQUIPMENT RESERVES .~ PARK LAND RESERVES Co JCCOG COMPUTER INFORMATION SERVICES COMPUTER REPLACEMENT FUND POLICE COMPUTER REPLACEMENT FIN/HUMAN RESOURCES SFTWR RES. EQUIPMENT MAINTENANCE EQUIPMENT REPLACEMENT RESERVE FIRE EQUIP REPLACEMENT RESERVE CENTRAL SERVICES ASSISTED HOUSING EMERGENCY SHELTER GRANT ENERGY CONSERVATION RISK MANAGEMENT LOSS RESERVE HEALTH INSURANCE RESERVE SPECIAL ASSESSMENTS ROAD USE TAX EMPLOYEE BENEFITS PUBLIC SAFETY RESERVE CDBG, METRO ENTITLEMENT RISE REPAYMENT FUND GRAND TOTAL BALANCE 6/30/00 8,633,105 291,301 846,696 1 ,O46,759 2,937,601 8,261,323 14,133,961 11,405,900 3.055,997 427,373 1,384,703 12,889,429 4,639 381.654 9,698 305,740 272,086 340,949 400, 786 1,874 314,419 166,003 70,000 2.364 303,030 47,715 281,314 568,109 -182,510 40,328 1,087,753 2,350,132 163,794 1,116,295 383.991 2,689,446 -1,916 7,153 76.438.994 PROPERTY OTHER TRANSFERS TOTAL TAX RECEIPTS IN RECEIPTS 16,267,581 $ 7,754,733 $ 7,707,222 $ 31,729,536 5,091,313 92,388 2,483,188 7,666,889 O 38,O27,213 42.803,536 80,830,749 0 3,774,554 6,000 3,780,554 0 0 1.452,197 1,452,197 0 13,186,481 0 13,186,481 0 0 7.294,077 7,294.077 O 11,624,700 O 11,624.700 0 0 5,497,O10 5,497,010 0 1,946,000 O 1,946,000 0 3,420,000 O 3,420,000 O 1,186,500 1,676,476 2,862.976 0 174,993 71,000 245,993 0 1,294,446 2,413,O62 3,707,508 0 0 O 0 O 610,533 O 610,533 0 4,000 10,000 14,000 0 0 36.790 36,790 0 0 O 0 0 172,854 309,760 482,614 O 562,692 O 562,692 0 202.750 O 202,750 0 137,220 O 137.220 0 35,000 O 35.000 0 1,306,000 O 1,306,O00 0 1,125,000 3,939 1,128,939 0 24,285 0 24.285 0 785,950 0 785,950 0 4,265,655 0 4,265,655 0 65.000 0 65,000 0 0 0 0 396,731 596,904 0 993,635 0 2,822,102 0 2,822,102 0 24,501 0 24,501 0 4,400,000 23,501 4,423,501 3,477,325 156,805 585,000 4,219,130 0 1 OO,O00 0 100,000 0 1,550,OO0 0 1.550,000 0 13,391 0 13,391 25.232.950 $ 101.442.650 $ 72.372.758 $ 199.048,358 DISBURSE- MENTS 29,437,889 7,453,064 43,223,536 1,839,929 1,273,474 3.553,650 7,217,621 3.714,986 3,267,235 2,032,529 2,002,843 251.183 190,727 3,618,880 O 551,956 O 0 0 482,094 562,692 44,894 262 0 1,308,020 935.413 0 861,274 4,253,870 131.181 0 1.193,790 2,874,940 O 1,453 216,730 213 1.550,148 13,391 124,059,867 TRANSFERS OUT $ 2.724.427 87,000 37,607,213 1,982,197 291.600 8,213,708 0 10,349,792 0 O 1,500,OOO 66,600 55,000 O O 56,556 O O 0 0 O O O O 0 0 O O O O O 0 200,000 23,501 4,637,750 3,992,414 585,000 0 O $ 72,372,758 TOTAL DIS- BURSEMENTS $ 32,162,316 7.540.064 80,830.749 3,822,126 1,565,074 11,767,358 7.217,621 14,064.778 3,267,235 2,O32,529 3,502.843 317,783 245.727 3,618,880 O 608,512 O O O 482,094 562,692 44,894 262 0 1,308,020 935,413 O 861,274 4,253,870 131,181 0 1,193,790 3,074,940 23,501 4.639.203 4,209,144 585.213 1,550,148 13.391 $ 196,432,625 BALANCE 6/30101 $ 8,200,325 418.126 846,696 1,005.187 2,824,724 9,680,446 14,210.417 8,965,822 5,285,772 340.844 1,301,860 15.434,622 4.905 470,282 9,698 307,761 286,086 377,738 400,786 2,394 0 472,275 302,961 105,000 344 496,556 72,000 205,990 579,894 -248,691 40,328 887,598 2,O97,294 164,794 900,593 393,977 2,204,233 -2,064 7,153 $ 79,O54,727 TRANSFER TO GENERAL FUND: NON-OPERATIONAL ADMINISTRATION NEIGHBORHOOD IMPROVEMENT PROGRAM POLICE DEPARTMENT FIRE DEPARTMENT TRAFFIC ENGINEERING STREETS FORESTRY LIBRARY: OPERATIONS DEBT SERVICE: ENTERPRISE FUNDS: PARKING OPERATIONS PARKING RESERVE WASTEWATER TREATMENT RESERVE WATER RESERVE LANDFILL RESERVE AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVE BROADBAND RESERVE SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER FROM FY99 FYO0 FY01 Parking Supervision Other Employee Benefits TIF o Villa Gardens Health Insurance Reserve Employee Benefits Reserve 440,000 2,801,717 50,425 200,000 Road Use Tax Employee Benefits Fund Employee Benefits Fund Road Use Tax Road Use Tax Road Use Tax 7,500 491,265 354,942 800,838 2,002,506 38,000 Broadband Telecommunications SUBTOTAL GENERAL FUND 43,240 7,23O,433 Water Operations Residual Equity - Use Existing Fund Balance Wastewater Operations SUBTOTAL DEBT SERVICE 1,893,482 375,000 891,456 3,159,938 Senior Center Operations Parking Operations 6,000 1,306,760 Wastewater Operations Water Operations Interfund Loans Landfill Operations Non-Operational Admin. Transit Levy from General Fund Non-Operational Admin. Parking Operations Transit Operations Broadband Operations SUBTOTAL ENTERPRISE FUNDS - 44 - 7,796,782 1,800,720 142,823 1,700,000 60,000 1,569,203 438,922 90,000 8,100 10,000 14,929,310 440,000 2,987,418 200,000 600,000 7,500 540,884 390,792 825,460 2,107,986 41,800 45,200 8,187,040 1,834,722 232,000 846,116 2,912,838 6,000 1,455,309 7,281,164 1,650,660 172,823 1,500,000 64,000 1,600,931 595,502 90,000 22,000 10,000 14,448,289 440,000 3,041,177 200,000 7,500 552,239 398,998 835,941 2,141,811 43,000 46,556 7,707,222 1,776,557 87,000 619,631 2,483,188 6,000 1,452,197 7,294,077 5,497,010 176,476 1,500,000 71,000 1,657,564 665,498 90,000 10,000 18,419,822 SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER TO OTHER FUNDS JCCOG: EQUIPMENT REPLACEMENT ROAD USE TAX CABLE CHANNEL REPLACEMENT LIBR COMPUTER RESERVE TRANSFER FROM FY99 FYO0 FY01 Non-Operational Admin. Landfill Surcharge Reserve Road Use Tax CBD Maintenance Operations Special Assessments Library Operations Library Operations 101,078 108,802 112,160 62,700 66,000 66,600 117,700 127,380 131,000 3,939 3,939 3,939 23,501 23,501 23,501 11,790 11,790 11,790 25,000 25,000 25,000 EMPLOYEE BENEFITS OPERATIONS CAPITAL PROJECTS Employee Benefits Reserve Road Use Tax General Fund - Non-Operational Admin. Parking Renewal & Impr. Reserve Wastewater CIP Projects Water CIP Projects Water fund balance for new water plant Landfill CIP Projects Wastewater Rev. Bond Transfers Water Rev. Bond Transfers G.O. Bond Transfers Misc. Transfer Capital Projects subtotal SUBTOTAL OTHER FUNDS 575,000 585,000 585,000 1,569,200 1,491,163 1,478,498 118,000 50,000 50,000 270,000 291,600 300,000 300,000 300,000 170,000 170,0OO 170,000 2,906,225 475,238 17,260,000 155,000 5,048,000 30,319,052 25,709,726 7,898,726 7,288,161 164,000 45,872,164 15,276,889 42,803,536 46,792,872 16,228,301 43,762,526 GRAND TOTAL 72,112,553 41,776,468 72,372,758 -45 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION GENERAL FUND: NON-OPERATIONAL ADMINISTRATION Airport Operations Transit Operations Transit Operations JCCOG Capital Projects Airport Subsidy Transit Levy Transit Subsidy Iowa City's Portion Civic Center - Other Imprv. Sump Pump Discharge Tiles CBD MAINT OPERATIONS Equipment Skid Steer Loader Loan Repayment FIRE GENERAL ADMIN. Landfill RECREATION Landfill Mercer Gym- Loan Repay LIBRARY ADMINISTRATION Equipment Repl. Reserve SENIOR CENTER OPERATIONS Equipment Repl. Reserve Parking Operations Landfill Reserve Computer Replacement Reserve Cable Channel Replacement Reserve Parking-Sr. Ctr. Loan Repayment-Building improvements SUBTOTAL GENERAL FUND ENTERPRISE FUNDS PARKING SUPERVISION General Fund Admin. Transit Operations Renewal & Improv. Reserve Bond & Interest Sinking Capital Projects Return Parking Fines Operating Subsidy Parking Reserve Revenue Bonds Ramp Repairs WASTEWATER OPERATIONS Wastewater Sinking Fund Wastewater Sinking Fund Wastewater Sinking Fund Wastewater Sinking Fund Wastewater Sinking Fund Wastewater Reserve Debt Service Capital Projects Capital Projects 1993 Revenue Issue 1996 Revenue Issue 1997 Revenue Issue 1998 Revenue Issue 1999 Revenue Issue 98/99 Bond - I Yr Debt Reserve Abated G.O. Bonds Wastewater Projects Wastewater Projects WATER SUPERVISION LANDFILL OPERATIONS Water Sinking Fund Water Sinking Fund Water Sinking Fund Water Reserve Debt Service Depr., Ext., & Improvement Reserve Capital Projects Landfill Reserve Capital Projects Capital Projects JCCOG 1998 Revenue Issue 1999 Revenue Issue 2000 Revenue Issue One Year Debt Reserve Abated G.O. Bonds For Future Improvements Water CIP Projects Excavation, Closures, Repl. Public Works Complex Senior Ctr Improv Projects Solid Waste Planner & Grant FY99 60,000 1,569,203 438,922 101,078 118,OOO 3,939 29,630 25,000 11,790 6,000 61,846 2,425,408 440,000 90,000 170,000 1,136,760 270,000 3,454,594 1,383,388 783,800 644,000 510,OOO 1,O21,OOO 891,459 300,000 300,000 832,360 832,360 1,893,479 136,000 170,000 1,700,000 300,000 175,238 62,700 FYO0 64,000 1,600,931 595,502 108,802 50,000 3,939 29,630 30,000 25,000 11,790 6,000 61,846 2,587,440 440,000 90,000 170,000 1,285,309 3,455,564 1,388,387 772,213 644,000 1,O21,OOO 846,116 300,000 300,000 832,360 341,100 341,1OO 1,834,722 136,000 170,O00 1,5OO,000 66,O00 FY01 71,000 1,657,564 665,498 112,160 50,000 3,939 29,630 30,O00 25,000 11,790 6,000 61,846 2,724,427 44O,00O 90,000 170,O00 1,282,197 291,600 3,451,314 1,392,138 785,625 644,OOO 1,O21,OOO 619,631 300,000 300,000 832,360 341,100 2,093,775 2,093,775 1,776,557 136,OO0 3,076,225 1,500,OO0 66,600 - 46 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM AIRPORT OPERATIONS TRANSIT OPERATIONS BROADBAND TELECOMMUNICATIONS OTHER FUNDS DEBT SERVICE FUND POLICE COMPUTER REPLACEMENT HEALTH INSURANCE RESERVE SPECIAL ASSESSMENTS EMPLOYEE BENEFITS OPERATIONS EMPLOYEE BENEFITS RESERVE PUBLIC SAFETY RESERVE ROAD USE TAX TRANSFER TO Landfill Reserve Transit Reserve DESCRIPTION Loan Repayment-Hangers Local Share Grant General Fund, Library A.V. Lab Support Replacement Reserve Equipment Replacement SUBTOTAL ENTERPRISE FUNDS 1997 G.O. Bond Issue Capital Projects Non-Operational Admin. Transfer to Road Use Tax Reduce 1997 G.O. Debt Service Tax Levy Local Share Grant Health Insurance Maiden Lane Paving Police Dept Fire Dept Non-Operating Admin. Non Operating Admin. Employee Benefits Op. General Fund, Traffic Eng. General Fund, Streets Forestry JCCOG-Trans. Planning Neighborhood Services Capital Projects Pension & Retirement Pension & Retirement General Fund Employee Benefits 27th Payperiod Reserve Police & Fire Benefits Operations Operations Operations Operations Program for Improving Neighborhoods Airport Property Development Asphalt & Chip Seal-Annual Burlington St. Safety Imprv. Curb Ramps- A.D. A. East West Arterial- ACT To Dodge East West Parkway- (Sycamore To Detention Basin) Entrances to Cit¥- Beautification Project Extra Width Sidewalk Foster Rd/Dubuque Intersection Foster Road-Dubuque to Prairie du Chien (ROW/Grading) Foster Road-West of Dubuque Phase I thru Elks Foster Road-West of Dub. Phase II thru Elks Gilbert - Hwy. 6 dual left turn lanes Gilbert St IAIS Underpass Pedestrian Improvements FY99 51,347 8,100 43,240 10,000 17,309,825 375,000 200,000 23,501 491,265 354,942 2.801,717 575,000 800,838 2,002,506 38,000 117,700 7,500 50,000 395,000 112,000 100,000 1OO,OOO 40,000 56,000 FYO0 51,347 22,000 45,200 10,000 15,762,418 232,000 164,000 200,000 23,501 540,884 390,792 2,987,418 600,000 585,000 825,460 2,107,986 41,800 127,380 7,500 211,000 104,000 116,O00 1OO,OOO 40,000 1OO,OOO 55,120 114,240 55,280 25,000 FY01 55,000 46,556 10,000 22,515,453 87,000 200,000 23,501 552,239 398,998 3,041,177 585,000 835,941 2,141,811 43,000 131,000 7,500 427,120 121,000 112,378 1OO,OOO 40,000' - 47 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM CAPITAL PROJECTS BOND TRANSFERS TAX INCREMENT FINANCING TRANSFER TO DESCRIPTION FY99 Gilbert St. Railroad Crossing 20,000 Hwy 6 Median, Sidewalk and Drainage Improvmnt 100,000 Intra City Bike Trails 30,000 Longfellow/Pine St Pad/Bicycle Trail Lower Muscatine-Deforest to Franklin Meadow St Bridge Mormon Trek Sidewalk Mormon Trek/Abbey Lane Storm Sewer Public Works Complex 83,200 Rochester Bridge Scott Boulevard Sidewalk 60,000 Second Avenue Bridge Summit St. Bridge Replacement 107,000 Sump Pump Discharge Tiles 25,000 Sycamore-City Limits to "L" Sycamore -Hwy 6 to Deforest Traffic Calming 25,000 Traffic Signals 130,000 WooIf Ave-Newton To North Of River St Capital Projects Capital Projects Capital Projects Villa Gardens Wastewater Rev. Bonds Water Rev. Bonds G.O. Bonds Loan Repayment SUBTOTAL OTHER FUNDS GRAND TOTAL 136,000 17,260,000 25,709,726 50,425 52,377,320 72,112,553 FYO0 20,000 100,000 30,000 25,523 100,000 50,000 75,000 25,000 25,000 120,000 155,000 5,048,000 7,898,726 23,426,610 41,776,468 FY01 20,000 100,000 30,000 56,000 50,000 60,000 50,000 100,000 57,000 25,000 130,000 30,319,052 7,288,161 47,132,878 72,372,758 -48 - City Council City Clerk Police Citizen's Review Board City Attorney City Manager Human Relations Finance Government Buildings Human Rights Activities Planning & Comm. Develop. Engineering Public Works CBD Maintenance Energy Conservation Police Protection Fire Protection Animal Control Housing & Inspection Svcs. Traffic Engineering Streets Maintenance Forestry Operations Cemetery Recreation Parks Library Parks & Rec Dept. Admin. Senior Center '1 otal General Fund Parking System Operations Wastewater Trmt Oper Water Oper. & Maint. Refuse Collection Operations Landfill Operations Airport Operations Mass Transit Operations Broadband Telecommunications '1 oral Enterprise Fund 'I.S. Police Grant Sewer Connection - N & S Plant Library Dev. Office Salary J.C.C.O.G. Information Services General Fleet Maintenance Equipment Replacement Central Sup. & Print Assisted Housing Risk Management Misc. Community Development Employee Benefits CDBG Metro Entitlement '1 otal Other Funds Grand '1 oral CITY OF IOWA CITY AUTHORIZED PERSONNEL LISTING FULL TIME EQUIVALENTS FY98 FY99 PART PART FULL TIME TIME TOTAL FULL TIME TIME 7.00 7,00 7.00 4,00 0.50 4.50 4.00 0.50 0.50 6.00 6.00 6.00 3.00 3.00 3.00 3.00 3.00 4.00 25.35 2.87 28.22 25.35 3.27 2.33 1.75 4.08 2.33 1.75 2.00 2.00 2.00 8.45 8.45 8.45 11.00 11.00 11.00 2.00 2.00 2.00 3.00 3.00 3.00 0,50 0.50 0.50 87.00 1.25 88.25 88.00 1.25 52.00 52.00 52.00 5.00 5.00 5.00 0.44 13.00 1.13 14.13 13.00 1.13 3.75 3.75 3.75 23.00 23.00 23.00 3.00 3.00 3.00 3.00 3.00 3.00 10.67 2.00 12.67 10.67 2.50 11.00 11.00 12.00 30.25 7.75 38.00 30.25 7.75 2.00 2.00 2.00 - 5.00 0.50 5.50 5.00 0.50 326.30 17.75 344.05 329.30 19.59 17.50 10.00 27.50 17.50 13.00 25.30 - 25.30 25.30 - 25.95 - 25.95 25.95 19.50 - 19.50 19.50 11.50 - 11.50 11.50 1.00 0.50 1.50 1.00 0.50 32.50 17.00 ' 49.50 32.50 16.25 4.00 0.60 4.60 4.00 0.75 137.25 28.10 165.35 137.25 30.50 - 1.00 3.00 3.00 5.00 1.50 1.50 1.50 5.80 5.80 5.80 5.00 0.50 5.50 5.00 0.50 8.70 8.70 8.70 - 0.30 0.50 0.80 0.30 0.50 1.20 0.50 1.70 1.20 0.50 10.00 0.75 10.75 11.00 0.75 1.30 0.29 1.59 1.30 0.29 1.10 0.20 1.30 1.10 0.20 0.15 0.23 0.38 0.15 0.23 3.15 0.30 3.45 3.15 0.30 41.20 3.27 44.47 45.20 3.27 504.75 49.12 553.87 51i.75 53.36 TOTAL 7.00 4.50 0.50 6.00 3.00 4.00 28.62 4.08 2.00 8.45 11.00 2.00 3.00 0.50 89.25 52.00 5.44 14.13 3.75 23.00 3.00 3.00 13.17 12.00 38.00 2.00 5.50 348.89 30.50 25.30 25.95 19.50 11.50 1.50 48.75 4.75 167.75 1.00 5.00 1.50 5.80 5.50 8.70 0.80 1.70 11.75 1.59 1.30 0.38 3.45 48.47 565. i I FY98 TO FY99 CHG 0.50 1.00 0.40 1.00 0.44 0.50 1.00 4.84 3.00 (0.75) 0.15 2.40 1.00 2.00 1.00 4.00 11.24 -49 - CITY OF IOWA CITY FY99 ADDITIONAL POSITIONS REQUESTED POSITIONS REQUESTED- FUNDED IN FY99 FINANCIAL PLAN ~Department Human Relations Shelter Operations & Admin Recreation Position FTE Wages Benefits Total Personnel Assistant 1.00 30,534.17 9,927.94 40,462.11 Kennel Assistant 0.44 10,141.85 3,851.56 13,993.41 Program Supervisor 0.50 17,653.31 5,158.01 22,811.32 ~** Total General fund Positions Requested and Funded: 1.94 58,329.33 18,937.51 77,266.84 POSITIONS REQUESTED - NOT FUNDED IN FY99 FINANCIAL PLAN IDepartment Position FTE Wages Benefits Total Treasury Account Clerk 0.50 12,316.41 4,427.38 16,743.79 Emergency Communications Emergency Comm Dispatcher 0.50 14,490.96 4,780.63 19,271.59 Emergency Operations Emergency Operations Emergency Operations Fire * Total Fire Department Firefighter 1.00 31,617.39 13,138.95 44,756.34 Firefighter 1.00 31,617.39 13,138.95 44,756.34 Firefighter 1.00 31,617.39 13,138.95 44,756.34 Assistant Fire Marshal 1.00 44,565.25 15,561.37 60,126.62 4.00 139,417.42 54,978.22 194,395.64 Streets Supervision General Library Bldg Custodian 0.50 11,186.49 4,273.38 15,459.87 Maintenance Worker I 0.50 11,186.49 4,273.38 15,459.87 ~** Total General fund Positions Requested, Not Funded: 17.88 580,364.47 219,844.52 261,330.76 Water Customer Service Landfill Supervision Engineering Technician Clerk/Typist 1.00 28,981.93 9,686.48 38,668.41 0.50 11,920.48 4,374.33 16,294.81 ~** Total Other funds Positions Requested, Not Funded: 1.50 40,902.41 14,060.81 54,963.22 ~ I** Grand Total of New Positions Requested, Not Funded: ~** GRAND TOTAL OF ALL NEW POSITIONS REQUESTED: 19.38 621,266.88 233,905.33 316,293.98 21.32 679,596.21 252,842.84 393,560.82 - 50 - Financial Plan' Summary Summary .of Receipts and General Fund Reserves FINANCIAL FY97 ACTUAL Beginning Balance 8,537,716 9,134,497 Property Taxes 12,616,552 12,914,413 Transit Levy 1,478,951 1,513,924 Library Levy 420,340 430,273 Monies & Credits Tax 29,029 28,000 Military Credits 11,505 11,500 Personal Property Replacement 319,504 320,000 M & E Credits 0 34,883 Licenses & Permits 96,856 89,000 Building Permits & Inspections 449,060 366,100 Housing Permits & Inspections 150,361 138,750 Cemetery Fees &'Charges 36,809 39,000 Magistrates Court Fines & Fees 169,998 152,000 Parking Fines 459,666 425,000 Charges For Services 18,058 9,800 Recreation Fees 633,415 748,044 Police Services 64,724 46,500 University Fire Contract 753,621 797,795 Animal Control Services 102,513 87,800 Bldg & Development Fees 45,043 44,000 Library Services 334,175 223,188 Fees - Contracted Services 359,713 346,190 Admin Expense Chargeback 1,178,992 988,955 State Population Allocation 631,462 633,000 Bank Franchise Tax 160,361 105,000 Other State Grants 110,962 0 Hotel/Motel Tax 465,669 456,000 Library Open Access 80,512 57,000 Federal Crime Grant 246,770 228,000 Interest Income 483,761 450,000 Miscellaneous Revenue 66,687 477,262 Sale of Land 0 0 City Attorney Chargeback 17,461 60,000 Transfer from Road Use Tax 2,656,135 2,907,536 Interfund Loan Repayments 6,289 10,000 Transfer: Employee Benefits 3,451,700 3,570,247 Transfer From Perpetual Care 1,440 0 Transfer from Parking Fund 0 929,342 Transfer From Reserves 0 200,000 TIF Interfund Loan Repayment 55,572 62,000 Total Receipts 28,163,666 29,900,502 Personal Services 17,384,697 18,838,300 Commodities 887,357 1,066,424 Services And Charges 4,952,916 5,927,406 Capital Outlay 1,186,665 2,104,974 Transfers 3,155,250 3,658,975 Contingency 0 153,750 Total Expenditures 27,566,885 31,749,829 GENERAL FUND PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY98 DEPT FINAL ESTIMATE REQUEST BUDGET 19,740,010 1,072,663 5,417,504 2,106,927 2,425,408 270,000 31,032,512 7,285,170 13,386,042 1,569,203 445,984 28,000 11,500 320,000 72,140 93,595 432,740 140,400 30,000 159,000 455,000 7,400 809,974 42,215 821,626 98,500 37,000 226,443 387,146 1,017,907 630,000 100,000 142,000 456,787 60,000 122,714 45O,000 481,033 1,300,000 50,000 2,810,844 2,200 3,639,141 0 440,000 200,000 50,425 31,526,959 19,472,271 1,072,663 5,330,145 1,434,071 2,425,408 270,000 30,004,558 Ending Balance 9,134,497 7,285,170 8,807,571 FY00 PROJECTION 8,807,571 13,656,048 1,600,931 455,001 28,000 11,500 320,000 113,021 93,595 414,240 140,400 30,000 159,000 455,000 7,520 815,044 42,215 846,275 100,500 44,000 229,623 394,569 1,047,726 630,000 100,000 142,000 456,787 60,000 0 425,000 485,720 0 50,750 2,940,946 2,200 3,909,424 0 440,000 800,000 0 31,447,035 21,278,247 1,083,230 5,360,150 1,032,434 2,587,440 280,000 31,621,501 8,633,105 F"f01 PROJECTION 8,633,105 14,138,920 1,657,564 471,097 28,000 11,500 320,000 263,720 93,595 432,740 140,400 30,000 159,000 455,000 7,644 819,964 42,215 863,201 103,500 38,000 235,472 402,140 1,078,438 630,000 100,000 142,000 456,787 60,000 0 400,000 487,123 0 51,523 2,985,252 2,200 3,982,541 0 440,000 200,000 0 31,729,536 21,703,541 1,093,883 5,379,810 970,755 2,724,427 289,900 32,162,316 8,200,325 -51 - CITY OF IOWA CITY GENERAL FUND EXPENDITURES SUMMARY BY DIVISION FINAL BUDGET FOR FY99 - FY01 ACTIVITY City Council City Clerk City Attorney Year 2000 Census City Manager Human Relations Finance Administration Accounting & Reporting Central Procurement & Services Treasury Document Services Information Services Risk Management Government Buildings Human Rights Activities Non-operational Admin. P C D Administration Urban Planning & Development Neighborhood Services Community Der. Non-grant Economic Development Comprehensive Plan Update Planning & Development Grants Engineering Public Works Administration C B D Maintenance Energy Conservation Admin Police Administration Police Patrol Police Criminal Investigation Police Records Police: Community Services Emergency Communications Fire Department Animal Control H I S Administration Building Inspection Mousing Inspection Services Traffic Engineering Street System Maintenance Forestry/horticulture Cemetery Recreation Parks Library Library Special Revenues Parks & Recreation Admin Senior Center Library A. V. Equip. Replace. Park Land Acquisition Res Library Computer Replacement Parkland Development Reserve GRAND TOTAL FY97 FY98 FY99 FY00 ACTUAL BUDGET BUDGET PROJECTION 76,013 242 173 384 728 107 123 343 715 263 866 245 197 392 580 200 234 628 008 194 640 507 355 499 384 264 856 93 808 2,797,799 219,542 225,693 87,491 154,869 115,895 9,295 22,094 421,758 143,334 178,615 20,236 294,681 3,312,859 446,271 296,361 193,337 576,992 3,234,968 263,742 183,825 358,362 206,154 868,510 1,799,065 296,357 201,065 1,722,708 875,556 2,757,096 136,667 160,441 480,029 3,296 42,429 7,513 8,300 27,566,885 95,370 404,994 388,617 0 351 716 289 763 281 042 462 957 207 917 690 289 220 854 208 403 460 410 318 820 129 109 3,133,523 179,919 256,592 122,399 214,714 129,584 33,323 1 777,667 156,920 311,523 36,900 280,897 3,815,828 562,378 397,082 210,904 676,905 3,580,961 286,224 229,657 401,279 228,610 761,272 2,098,006 262,463 218,662 2,105,960 1,152,560 3,076,807 145,658 168,059 617,237 21,330 442,963 94,249 50,552 31,749,829 92,045 336,655 416,052 2,000 365,237 338,911 297,783 465,780 212,719 716,508 212,193 152,909 0 302,997 137,073 3,051,363 159,512 280,944 104,927 189,041 136,291 0 0 773,686 161,799 278,247 36,384 318,659 3,912,293 556,279 393,383 216,647 633,036 3,462,123 313,350 220,624 403,281 233,022 804,838 2,003,506 260,951 221,295 1,968,869 961,544 3,037,094 123,188 167,737 571,783 0 0 0 0 30,004,558 96 918 356 697 450 349 10 000 393 353 349 696 321 141 496 764 229 623 757 600 218 948 154,438 0 313,726 148,440 3,197,536 170,542 286,228 110,909 194,314 142,311 0 0 838,669 176,410 296,130 39,796 336,613 4,226,413 604,355 416,547 232,820 678,970 3,678,199 326,980 235,260 436,232 251,785 829,460 2,108,986 277,579 234,640 2,045,480 964,241 3,107,759 123,283 182,138 573,223 0 0 0 0 31,621,501 FY01 PROJECTION 98,426 332,386 458,821 0 400,170 355,284 327,024 505,208 233,923 772,734 223,027 155,982 0 318,753 151,218 3,353,838 173,850 291,127 112,450 195,627 143,847 0 0 854,552 179,886 301,778 40,597 341,271 4,253,009 615,918 424,679 237,090 690,787 3,739,563 354,698 219,380 444,367 256,441 839,941 2,142,811 283,548 236,860 2,090,620 969,079 3,168,835 123,522 185,641 563,750 0 0 0 32,162,316 - 52 - General Fund Where the Money Comes From Transfers 12% Road Property '~~ Intergov. Taxes '~ 8% 57°/; '~ "'~'~'"~. '~' Other Fines/Fees/ Licenses 8% Where the -Money Goes Parks/Rec Fire 13% 12O/o ~,,,~ ~ Libroa,~y i~i;,~ :.. '4 ....... .. ,.:.? :.::"~' Admin./Finance P°lic '~%."~ "'~ ~'~--~~,, · ~'~'~'~'~~ 13% ~" '~'~" "x'~.. '~~-~. ~"~*~ St. Ctr. 13% Subsidy 8% 10% CITY OF IOWA CITY ADMINISTRATIVE RECEIPTS SUMMARY FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 902,713 Monies & Credits 29,029 Military Credit 11,505 Personal Property Replacement 319,504 Machinery/E~lip. Credit 0 Licenses & Permits 92,061 Magistrates Court 169,998 Parking Fines 459,666 Charges For Services 4,651 Admin Expense Chargeback 1,071,417 State Population Alloc. 631,462 Bank Franchise Tax 160,361 State Grants 1,340 Hotel/Motel Tax 116,417 Interest Income 483,761 Miscellaneous Revenue -17,269 Sale Of Real Estate 0 City Attorney Chargeback 17,461 Interfund Loan 0 Transfer: Empl Benefits 2,731,830 Transfer-Parking Fund 0 Transfer From Reserves 0 TIF Intrfnd Loan Repaymnt 55,572 -29 896 28 000 11 500 320 000 34 883 83 000 152 000 425 000 5 000 876 955 633 000 105 000 0 114,000 450,000 408,000 0 60,000 lO,000 2,766,000 929,342 200,000 62,000 FY00 PROJECTION FY01 PROJECTION -1,486,254 -569,636 14,427 28,000 28,000 28,000 11,500 11,500 11,500 320,000 320,000 320,000 72,140 113,021 263,720 88,800 88,800 88,800 159,000 159,000 159,000 455,000 455,000 455,000 4,000 4,120 4,244 902,547 928,906 956,053 630,000 630,000 630,000 100,000 100,000 100,000 0 0 0 114,000 114,000 114,000 450,000 425,000 400,000 409,350 409,350 409,350 1,300,000 0 0 50,000 50,750 51,523 0 0 0 2,801,717 2,987,418 3,041,177 440,000 440,000 440,000 200,000 800,000 200,000 50,425 0 0 TOTAL 7,241,479 7,643,784 7,100,225 7,495,229 7,686,794 CITY OF IOWA CITY GENERAL FUND ADMINISTRATIVE DIVISIONS EXPENDITURES SUMMARY FINAL BUDGET FOR FY99 - FY01 FY97 FY98 FY99 FY00 ACTIVITY ACTUAL BUDGET BUDGET PROJECTION City Council 76,013 City Clerk 242,173 City Attorney 384,728 Year 2000 Census 107,123 City Manager 343,715 Human Relations 263,866 Finance Administration 245,197 Accounting & Reporting 392,580 Central Procurement & Services 200,234 Treasury 628,008 Document Serviee~ 194,640 Information Services 507,355 Risk Management 499,384 Government Buildings 264,856 Human Rights Activities 93,808 Non-operational Admin. 2,797,799 GRAND TOTAL 7,241,479 95,370 404,994 388,617 0 351 716 289 763 281 042 462 957 207 )17 690 289 220 854 208 403 460 410 318 820 129 109 3,133,523 7,643,784 92,045 336,655 416,052 2,000 365,237 338,911 297,783 465,780 212,719 716,508 212,193 152,909 0 302,997 137,073 3,051,363 7,100,225 96 918. 356 697 450 349 10 000 393 353 349 696 321 141 496 764 229 623 757 600 218 948 154 438 0 313,726 148,440 3,197,536 7,495,229 FY01 PROJECTION 98,426 332,386 458,821 0 400,170 355,284 327,024 505,208 233,923 772,734 223,027 155,982 0 318,753 151,218 3,353,838 7,686,794 - 54 - GENERAL FUND RESERVES SUMMARY OF YEAR END BALANCES Library: Regional Library Reference Office Reserve Library Xerox & Damage/Loss Books Library Reciprocal Borrowing Reclaseify as part of Operating Fund Balance rather than Reserve Fund Balance 6130197 FY96 FY97 FY98 FY99 FY 2000 FY 2001 ACTUAL ACTUAL BUDGET PROJ PROJ PROJ 12,983 20,931 37,359 38,912 59,562 82,217 142,060 Library Equipment Replacement Library Public Access Equipment Replacement library Computer Replacement Total Libraw Reserves Transfer to eeparate reserves from General Fund Operating Fund Balance in FY98 12,836 21,330 41,525 94,249 164,265 115,579 Parkland: Parkland Acquisition Reserve 452,795 442,963 Parkland Development Reserve 44,856 50,552 Total Parkland Reserves Transfer to separate reserves from General Fund Operating Fund Balance in FY98 497,651 493,515 Fire Equipment Replacement Reserve Grand Total General Fund Reserves 661,916 609,094 Effective FY99 - FY2001 Financial Plan: Reclassify Library Special Revenue Funds (Regional Library Reference; Library Xerox & Damage/Loss Books; Library Reciprocal Borrowing) as part of Operating Fund Balance. Other Library accounts (Library Equipment Replacement; Library Computer Replacement) and the Parkland Acquisition / Development Funds have been moved to new reserve account numbers outside of the General Fund Operations to more easily see the Pure General Fund Operating fund balance. This is an account number change only. Functionality of the library accounts has not changed. The library will still receive fund balance reports to monitor each of these activities. - 55 - 6130190 Balance Receipts Expenditures 6130/91 Balance Receipts Expenditures 6130/92 Balance Receipts Expenditures 6/30/93 Balance Receipts Expenditures 6/30194 Balance Receipts Expenditures 6/30195 Balance Receipts Expenditures 6/30196 Balance Receipts Expenditures 6/30197 Balance Reclassify as part of Operating Fund Balance rather than Resewe Fund Balance Budgeted: Receipts Transfer to separate resewes from Genera) Fund Operating Fund Balance 6/30/98 Balance GENERAL FUND RESERVES LIBRARY Regional Ubraw Ubrary Xerox & Ubraw Ubrary Ubrary Public Reference Damage/Loss Reciprocal Equipment Access Equipment Ubrary Computer Total Ubrary Office Resewe Books Bowowing Replacement Replacement Replacement Rasewes 7,685 6,344 14,029 46,223 3,500 46,223 11,185 49,723 6,344 63,752 43,354 5,500 4,500 53,354 (34,342) (6,606) (40,948) 55,235 10,079 10,844 76,158 35,248 46,402 40,821 6,000 4,500 52,400 185,372 (15,841) (26,387) (52,795) (3,499) (5,412) (44,539) (148,473) 19,407 20.016 43,261 12,580 9,932 7,861 113,057 3,841 33,422 43,833 6,500 3,000 14,356 104,952 (8,523) (36,580) (52,766) (9,739} (7,039} (9,098) (123,745) 14,725 16,858 34,328 9,341 5,893 13,119 94,264 15,699 34,711 70,362 6,500 3,000 30,197 160,469 (24,573) (30,785} (18,309) (11,447) (391} (24,230) (109,735) 5,851 20,784 86,381 4,394 8,502 19,086 144,998 15,844 43,025 66,152 20,492 45,325 190,838 (8,712) (26,450) (92,971) (12,050) (8,502) (22,886) (171,571} 12,983 37,359 59,562 12,836 41,525 164,265 18,624 47,505 102,694 11,790 60,237 240,850 (10,676) {45,952) (80,039) (3,296) (7,513) (147,476) 20,931 38,912 82,217 21,330 94,249 257,639 (20,931) (38,912) (82,217) (142,060) (21,330) (94,249) (115,579) Effective FY99 - FY2001 Financial Plan: Reclassify Library Special Revenue Funds (Regional Library Reference; Library Xerox & Damage/Loss Books; Library Reciprocal Borrowing) as part of Operating Fund Balance. Other Library accounts (Library Equipment Replacement; Library Computer Replacement) and the Parkland Acquisition / Development Funds have been moved to new reserve account numbers outside of the General Fund Operations to more easily see the Pure General Fund Operating fund balance. This is an account number change only. Functionality of the Library accounts has not changed. The library will still receive fund balance reports to monitor each of these activities. GENERAL FUND RESERVES PARKLAND AND FIRE EQUIPMENT 6/30190 Balance Perkland Parkland Acquisition Development Total Parkland Reserve Reserve Reserves 388,410 388,410 Fire Equipment Replacement Reserve 52,775 Receipts 40,416 40,416 188,371 Expenditures (9,384) (9,384) (194,470) 6130191 Balance 419,442 419,442 46,676 Receipts 39,516 39,516 111,979 Expenditures (23,107) (23,107) 6130192 Balance 435,851 435,851 158,655 Receipts Expenditures 6/30193 Balance 32,824 4,497 37,321 (15) {15) 468,660 4,497 473,157 114,446 (215,098) 58,003 Receipts Expenditures 6/30194 Balance 37,406 12,817 50,223 (1,168) (1,168) 504,898 17,314 522,212 14,515 72,518 Receipts Expenditures 6/30/95 Balance 31,965 13,699 45,664 (18,500) {18,500) 518,363 31,013 549,376 66,337 (138,855) Receipts Expenditures 6/30/96 Balance 32,301 13,843 46,144 (97,869) (97,869) 452,795 44,856 497,651 Receipts Expenditures 6130197 Balance 32,597 13,996 46,593 (42,429) (8,300) (50,729) 442,963 50,552 493,515 Budgeted: Receipts Transfer to separate reserves from General Fund Operating Fund Balance 6/30/98 Balance (442,963) (50,552) {493,515) Effective FY99 - FY2001 Financial Plan: Reclassify Library Special Revenue Funds (Regional Library Reference; Library Xerox & Damage/Loss Books; Library Reciprocal Borrowing) as part of Operating Fund Balance. Other Library accounts (Library Equipment Replacement; Library Computer Replacement) and the Parkland Acquisition / Development Funds have been moved to new reserve account numbers outside of the General Fund Operations to more easily see the Pure General Fund Operating fund balance. This is an account number change only. Functionality of the Library accounts has not changed. The library will still receive fund balance reports to monitor each of these activities. - 57 - - $8 - GENERAL FUND .... ~ ....':..~<: POLICY & .AD'MINISTRATIO cry ~ - ~" ' .......iCity 'Manager Human Relations Finance. Government Buildings. Human Rights Non-Operational Administration Aid to Agencies Funding EXPENDITURES: Personal Services Commodities Services And Char~es Capital Outlay Total PERSONAL SERVICES: CITY COUNCIL MAYOR CITY COUNCIL FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 39,426 41,338 43,253 43,253 2,181 2,235 2,310 2,310 33,371 51,297 46,482 46,482 1,035 500 0 0 76,013 95,370 92,045 92,045 FY00 FY01 PROJECTION PROJECTION 47,622 48,622 2,333 2,356 46,963 47,448 0 0 96,918 98,426 --- FTE --- FY98 FY99 CAPITAL OUTLAY: 6.00 6.00 1.00 1.00 7.00 7.00 FY99 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total CITY CLERK FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -o FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 193,760 214,951 228,430 228,430 923 3,552 3,087 3,087 47,490 102,662 93,138 93,138 0 83,829 12,000 12,000 242,173 404,994 336,655 336,655 FY00 FY01 PROJECTION PROJECTION 249,811 254,835 3,117 3,147 103,769 74,404 0 0 356,697 332,386 PERSONAL SERVICES: ADMINISTRATIVE CLERK/TYPIST LICENSE SPECIALIST DEPUTY CITY CLERK CITY CLERK MINUTETAKER ASSISTANT TO PCRB --- FTE --- FY98 FY99 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .50 .50 .50 4.50 5.00 CAPITAL OUTLAY 1 JUKEBOX FY99 12,000 12,000 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONAL SERVICES: ADMINISTRATIVE CLERK/TYPIST LEGAL ASSISTANT ASST CITY ATTORREY FIRST ASST CITY ATTORNEY CITY ATTOP. NEY CITY ATTORNEY FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE -- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET 335,022 329,898 361,477 361,477 9,7O0 10,855 9,965 9,965 35,002 47,864 44,610 44,610 5,004 0 0 o 384,728 388,617 416,052 416,052 FY00 FY0t PROJECTION PROJECTION 395,276 403,244 10,064 10,164 45,009 45,413 0 0 450,349 458,821 --- FTE --- FY98 FY99 1,00 1.00 1,00 1.00 3.00 2.00 1.00 1.00 1.00 6.00 6.00 CAPITAL OUTLAY: FY99 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. EXPENDITURES: Personal Services Commodities Services And Charges Total YEAR 2000 CENSUS FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 104,268 0 708 0 2,147 0 107,123 0 - FY01 o- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET 0 0 0 0 2,000 2,000 2,000 2,OOO FY01 PROJECTION PROJECTION 0 0 0 0 10,000 0 10,000 0 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONAL SERVICES: ADM ASSISTANT TO CITY MGR ASST CITY MANAGER CITY MANAGER CITY MANAGER FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE - FY01 -- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET 267,581 281,094 295,286 295,286 6,454 5,161 3,282 3,282 57,097 65,441 66,669 66,669 12,583 0 0 0 343,715 351,716 365,237 365,237 FY00 FY01 PROJECTION PROJECTION 323,044 329,501 3,315 3,348 66,994 67,321 0 0 393,353 400,170 --- FTE --- FY98 FY99 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 CAPITAL OUTLAY: FY99 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONitL SERVICES: PERSONNEL ASSISTANT PERSONNEL GENERALIST PERSOITN-EL ADMINIS~RATOR HUMAN RELATIONS FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 165,028 177,841 6,632 10,419' 91,101 101,503 1,105 0 263,866 289,763 - FY01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 218,155 218,155 238,562 243,364 7,062 7,062 7,132 7,203 106,094 103,294 104,002 104,717 10,400 10,400 0 0 341,711 338,911 349,696 355,284 --- FTE --- FY98 FY99 CAPITAL OUTI~kY: 1.00 2.00 2 Chair, Task 1.00 1.00 1 Workstation 1.00 1.00 1 Micro Computer 3.00 4.00 FY99 1,400 6,000 3,000 10,400 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. - 60 - EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONAL SERVICES: BUDGET MANAGEMENTANALYST ASST FINANCE DIRECTOR FINANCE DIRECTOR ADMINISTRATIVE SECRETARY FINANCE ADMINISTRATION FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 216,103 223,706 241,364 241,364 880 1,697 772 772 27,102 55,239 56,247 55,647 1,112 400 0 0 245,197 281,042 298,383 297,783 FY00 FY01 PROJECTION PROJECTION 264,192 269,541 780 788 56,169 56,695 0 0 321,141 327,024 --- FTE -~- FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 .55 .55 1.00 1.00 .63 .63 3.18 3.18 FY99 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONAL SERVICES: ACCOUNT CLERK - ACCTNG SR ACCOUNT CLERK - ACCTNG SR ACCOUNTS PAYABLE CLERK SR PAYROLL CLERK SR ACCOUNTANT - ACCOUNTING CONTROLLER ACCOUNTING & REPORTING FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 318,847 327,748 339,682 339,682 3,885 3,037 3,617 3,617 43,376 115,231 124,481 121,481 26,472 16,941 1,000 1,000 392,580 462,957 468,780 465,780 FY00 FY01 PROJECTION PROJECTION 370,562 377,890 3,655 3,693 122,547 123,625 0 0 496,764 505,208 --- FTE --- FY98 FY99 1.00 1,00 1.00 1,00 1.00 1,00 1.00 1,00 2.00 2.00 1.00 1.00 7.00 7.00 CAPITAL OUTLAY: 1 Workstation FY99 1,000 1,000 CENTRAL PROCUREMENT a SERVICES FINANCIAL PLAN FOR FY99 - FY01 -o FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BLrDGET PROJECTION PROJECTION Personal Services 182,721 178,774 189,666 189,666 207,086 211,202 Co~unodities 653 1,255 753 753 761 769 Services And Charges 15,670 24,549 21,600 21,600 21,776 21,952 Capital Outlay 1,190 3,339 700 700 0 0 Total 200,234 207,917 212,719 212,719 229,623 233,923 PERSONAL SERVICES: BUYER II PURCHASING AGENT CE~ SERVICES INFO CLERK --- FTE --- FY98 FY99 1.90 1.90 .90 .90 1.12 1.26 3.92 4.06 CAPITAL OUTLAY: 1 Chair, Task FY99 7o0 70O NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. -61 - EXPENDITURES: Personal Services Commodities Services A~d Charges Capital Outlay Total PERSONAL SERVICES: ACCOUNT CLERK - TREASURY SR ACCOUNT CLERK - TREASURY CUSTOMER SERVICE REP SR ACCOUNTANT - TREASURY CUSTOMER SERVICE MANAGER CASHIER - TREASURY TREASURY FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 398,010 420,585 1,322 2,783 228,112 247,221 564 19,700 628,008 690,289 - FY01 -- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET FY00 FY01 PROJECTION PROJECTION 462,282 447,399 488,152 497,828 1,735 1,735 1,753 1,771 266,779 264,399 266,995 269,615 2,975 2,975 700 3,520 733,771 716,508 757,600 772,734 FY98 FY99 3.00 3.00 1.00 4.00 3.00 1.00 1.00 1.00 1.00 1.12 1.38 10.12 10.38 CAPITAL OUTLAY: 3 Chair, Task 1 File, Vertical 1 Chair, Cashier FY99 2,100 375 500 2,975 DOCUMENT SERVICES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 176,835 176,326 175,799 175,799 192,359 196,241 Commodities 3,495 8,155 7,407 7,407 7,481 7,556 Services And Charges 13,920 22,819 17,487 17,487 17,608 17,730 Capital Outlay 390 13,554 11,500 11,500 1,500 1,500 Total 194,640 220,854 212,193 212,193 218,948 223,027 PERSONAL SERVICES: DOCUMENT SPECIALIST DOCUMENT SERVICES SUPV EXPENDITURES: Services And Charges Transfers Out Total FY98 FY99 CAPITAL OUTLAY: 3.00 3.00 1.00 1.00 4.00 4.00 1 Software 1 Printer, Laser - Color 1 Scanner, Color INFORMATION SERVICES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 15,420 208,403 152,909 152,909 491,935 0 0 0 507,355 208,403 152,909 152,909 FY00 FY01 PROJECTION PROJECTION 154,438 155,982 0 0 154,438 155,982 FY99 1,500 7,500 2,500 11,500 RISK MANAGEMENT FINANCIAL PLAI~ ~OR ~¥99 FY97 FY98 EXPENDITURES: ACTUAL ESTIMATE Services And Charges 499,384 460,410 Total 499,384 460,410 - ~Y01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 0 0 0 0 0 0 0 0 FY99 activity moved to the Risk Management Loss Reserve, page 122. NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Transfers Out Total PERSONAL SERVICES: M.W. I - GOVMT BLDGS M.W. II - GOVERNMENT BLDNGS SR M.W. - RECREATION CUSTODIAN GOVERNMENT BUILDINGS FINANCIAL PI~AN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 123,106 145,233 147,367 147,367 17,476 23,835 21,667 21,667 115,341 133,552 129,663 129,663 8,933 7,200 5,500 4,300 0 9,000 0 0 264,856 318,820 304,197 302,997 FY00 FY01 PROJECTION PROJECTION 160,575 163,736 21,884 22,103 131,267 132,914 0 0 0 0 313,726 318,753 FY98 FY99 1.00 1.00 1.00 1.00 .33 .33 1.75 1.75 4,08 4.08 CAPITAL OUTLAY: 1 Alarm, EMS 1 Vacuum, Wet FY99 3,600 700 4,300 EXPENDITURES: Personal Services Com~nodities Services And Charges Total PERSONAL SERVICES: HUMAN RIGHTS INVESTIGATOR HUMAN RIGHTS COORDINATOR HITMAN RIGHTS ACTIVITIES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 74,497 109,127 1,799 1,037 17,512 18,945 93,808 129,109 FY00 FY01 PROJECTION PROJECTION 114,406 114,406 125,587 128,177 2,008 2,008 2,028 2,048 20,659 20,659 20,825 20,993 137,073 137,073 148,440 151,218 FY98 FY99 CAPITAL OUTLAY: 1.00 1,00 1.00 1.00 2.00 2.00 FY99 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. - 63 - NON-OPERATIONAL ADMIN. FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Commodities 100 0 0 0 0 Services And Charges 409,484 440,415 489,160 489,160 498,301 507,716 Capital Outlay 0 0 10,000 5,000 0 0 Transfers Out 2,388,215 2,539,358 2,287,203 2,287,203 2,419,235 2,556,222 Contingency 0 153,750 270,000 270,000 280,000 289,900 Total 2,797,799 3,133,523 3,056,363 3,051,363 3,197,536 3,353,838 PERSONAL SERVICES: FY98 FY99 .00 .00 CAPITAL OUTLAY: I Contingency 35 Downtown Banners FY99 270,000 5,000 275,000 TRANSFER TO: C.C. North 3rd Floor 104,000 POLICE 2ND FLOOR DESIGN 14,000 Transit Levy 1,569,203 JCCOG-Administration 34,000 Airport Subsidy 60,000 JCCOG-Human Services 54,728 Multi Co Assessmt 12,350 Transit Subsidy 438,922 2,287,203 Big Brothers/Big Sisters Crisis Center Domestic Violence Program Elderly Services Agency Emergency Housing Project HACAP Mayor's Youth Employment MECCA Rape Victim Advocacy Red Cross United Action for Youth Neighborhood Centers ICARE Life Skills Housing F~'~e Medical Clinic ICARE (Needs assessment) DUlP (Needs assessment) GICHA (Operational) MYEP (Operational) HACAP (Operational) Youth Homes Contingency Subtotal Less: Funded by CDBG Net Geheral Fund Total Aid to Agencies Funding Actual Actual Budget FY96 FY97 FY98 $33,075 $33,600 $34,557 31,200 33,000 35,480 44,100 46,000 47,000 53,500 55,105 56,800 6,000 7,500 8,500 6,240 6,240 6,425 35,000 36,000 37,080 24,500 25,235 26,000 12,000 12,500 12,500 4,410 4,510 4,740 53,000 54,900 56,500 47,250 49,000 52,000 8,925 9,200 9,600 6,119 0 0 5,000 5,180 5,440 0 0 0 10,000 0 0 20,190 0 0 13,888 0 0 3,613 0 0 0 0 0 0 0 20,420 $420,010 $377,970 $413,042 ($160,800} ($105,0001 ($105,000) Agency Requested FY99 $37,000 39,028 52,080 58,500 9,500 11,440 40,000 28,000 13,000 4,977 60,000 68,290 10,000 5,712 5,000 0 $442,527 ( $105.000) Budget FY99 $36,000 37,254 50,000 58,500 9,000 7,625 38,000 26,800 13,000 4,977 58,000 54,844 10,000 O 5,700 0 0 0 0 0 0 0 $409,700 ($105,000} $259,210 $272,970 $308,042 $337,527 $304,700 - 64 - P C D ADMINISTRATION FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 219,278 179,919 159,512 Miscellaneous Revenue 264 0 0 Total 219,542 179,919 159,512 FY01 FY00 F"f01 PROJECTION PROJECTION 170,542 173,850 0 0 170,542 173,850 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 157,645 133,192 139,731 139,731 2,313 1,860 2,494 2,494 59,584 44,867 14,687 14,487 0 0 2,800 2,800 219,542 179,919 159,712 159,512 FY00 FY01 PROJECTION PROJECTION 153,419 156,584 2,519 2,544 14,604 14,722 0 0 170,542 173,850 PERSONAL SERVICES: TECHNICAL ASSISTANT - PCD ENGINEERING TECHNICIAN ADMINISTRATIVE SECRETARY PCD DIRECTOR --- FTE --- FY98 FY99 .40 .40 .55 .55 1.00 1.00 1.95 1.95 CAPITAL OUTLAY: 1 Desk FY99 2,800 2,800 URBAN PLANNING & DEVELOPMENT FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: Property Tax Building & Develop. Fees Miscellaneous Revenue Total FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 190,522 231,442 253,144 34,065 24,000 27,000 1,106 1,150 800 225,693 256,592 280,944 FY00 FY01 PROJECTION PROJECTION 261,428 263,327 24,000 27,000 800 800 286,228 291,127 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 187,731 196,324 207,653 207,653 227,119 231,696 Commodities 900 2,256 1,634 1,634 1,650 1,666 Services And Charges 37,062 58,012 72,207 71,657 57,459 57,765 Total 225,693 256,592 281,494 280,944 286,228 291,127 PERSONAL SERVICES: ASSOCIATE PLANNER SENIOR PLANNER --- FTE FY98 FY99 CAPITAL OUTLAY: 2.50 2.50 1.00 1.00 3.50 3.50 FY99 - 65 - RECEIPTS: Property Tax Road Use Tax Total NEIGHBORHOOD SERVICES FINANCIAL PLAN FOR FY99 - FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 87,491 114,899 97,427 0 7,500 7,500 87,491 122,399 104,927 FY01 FY01 PROJECTION PROJECTION 103,409 104,950 7,500 7,500 110,909 112,450 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 57,471 57,911 3,475 841 14,633 20,532 11,912 43,115 87,491 122,399 FY00 FY01 PROJECTION PROJECTION 62,784 62,784 68,599 69,972 720 720 727 734 16,823 16,423 16,583 16,744 25,000 25,000 25,000 25,000 105,327 104,927 110,909 112,450 PERSONAL SERVICES: ASSOCIATE PLANNER --- PTE --- FY98 FY99 1.00 1.00 1.00 1.00 CAPITAL OUTLAY: 1 Prog. to Imprv. Neighborhoods FY99 25,000 25,000 COMMUNITY DEV. FINANCIAL PLAN FOR FY99 - FY99 FY97 FY98 FINAL RECEIPTS: ACTUAL ESTIMATE BUDGET Property Tax 154,484 214,714 189,041 Miscellaneous Revenue 385 0 0 Total 154,869 214,714 189,041 NON- GRANT FY01 FY00 FY01 PROJECTION PROJECTION 194,314 195,627 0 0 194,314 195,627 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET Personal Services 47,204 53,216 56,512 56,512 Commodities 641 308 664 664 Services And Charges 89,293 6,390 8,015 7,865 Capital Outlay 4,731 154,800 154,000 124,000 Transfers Out 13,000 0 0 0 Total 154,869 214,714 219,191 189,041 FY00 FY01 PROJECTION PROJECTION 61,703 62,933 671 678 7,940 8,016 124,000 124,000 0 0 194,314 195,627 PERSONAL SERVICES: ASSOCIATE PLANNER COS~gJNITY DEVELOPMENT COORD FY98 FY99 .80 .80 .20 .20 1.00 1.00 CAPITAL OUTLAY: 1 Land Acquisition 1 Loan Repayment FY99 120,000 4,000 124,000 RECEIPTS: Property Tax Miscellaneous Revenue Total ECONOMIC DEVELOPMENT FINANCIAL PLAN FOR FY99 - FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 115,665 129,584 136,091 230 0 200 115,B95 129,584 136,291 FY01 FY00 FY01 PROJECTION PROJECTION 142,111 143,647 200 200 142,311 143,847 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 54,008 57,911 59,909 59,909 621 1,212 1,131 1,131 59,683 70,461 77,551 75,251 1,583 0 0 0 115,895 129,584 138,591 136,291 FY00 FY01 PROJECTION PROJECTION 65,747 67,099 1,142 1,153 75,422 75,595 0 0 142,311 143,847 PERSONAL SERVICES: ASSOCIATE PLANNER FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 FY99 RECEIPTS: Property Tax Total COMPREHENSIVE PLAN UPDATE FINANCIAL PLAN FOR FY99 - FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 9.295 33,323 0 9.295 33,323 0 FY01 FY00 FY01 PROJECTION PROJECTION 0 0 0 0 EXPENDITURES: Personal Services Services And Charges Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 64 400 0 0 9,231 32,923 0 0 9,295 33,323 0 0 FY00 FY01 PROJECTION PROJECTION 0 0 0 0 0 0 RECEIPTS: State Grants Total PLANNING & DEVELOPMENT GRANTS FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET FY00 FY01 PROJECTION PROJECTION 17,090 0 0 17,090 0 0 0 EXPENDITURES: Services And Charges Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 22,094 1 0 0 22,094 1 0 0 FY00 FY01 PROJECTION PROJECTION 0 0 0 0 - 67 - ENGINEERING FINANCIAL PLAN FOR FY99 - RECEI~S: FY99 FY97 FY98 FINAL ACTU;tL ESTIMATE BUDGET Property Tax 388,762 748,667 755,036 Bldg Permits & Inspect 20,012 8,000 8,000 Charges For Services 193 500 150 Building & Develop. Fees 10,978 20,000 10,000 Miscellaneous Revenue 1,813 500 500 Total 421,758 777,667 773,686 FY01 FY00 FY01 PROJECTION PROJECTION 810,019 834,902 8,000 8,000 150 150 20,000 11,000 500 500 838,669 854,552 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 357,373 666,568 689,378 689,378 5,695 11,369 8,026 8,026 50,786 84,900 82,672 76,282 7,904 14,830 0 0 421,758 777,667 780,076 773,686 FY01 PROJECTION PROJECTION 753,605 768,725 8,110 8,194 76,954 77,633 0 0 838,669 854,552 PERSONAL SERVICES: TECHNICAL ASSISTANT - PCD ENGINEERING TEC/4NICIAN CONSTRUCTION INSPECTOR I SR ENGINEERING TEC~ CONSTRUCTION INSPECTOR II SURVEY PARTY CHIEF . SR CONSTRUCTION INSPECTOR CIVIL ENGINEER CITYARCHITECT/ENERGY COORD SR ENGINEER TRAFFIC ENGINEER CITY ENGINEER --- FTE FY98 FY99 CAPITAL OUTLAY: .50 .50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .50 .50 2.00 3.00 1.00 1.00 1.00 11.00 11.00 FY99 PUBLIC WORKS ADMINISTRATION FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: Property Tax Admin Expense Chargeback Total FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 35,759 44,920 46,439 107,575 112,000 115,360 143,334 156,920 161,799 FY00 FY01 PROJECTION PROJECTION 57,590 57,501 118,820 122,385 176,410 179,886 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 139,296 148,503 154,965 154,965 369 363 448 448 2,953 8,054 6,611 6,386 716 0 0 0 143,334 156,920 162,024 161,799 FY00 FY01 PROJECTION PROJECTION 169,517 172,934 452 456 6,441 6,496 0 0 176,410 179,886 PERSONAL SERVICES: ADMINISTRATIVE SECRETARY PUBLIC WORKS DIRECTOR FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.O0 1.00 2.00 2.00 FY99 -68 - RECEIPTS: C B D MAINTENANCE FINANCIAL PLAN FOR FY99 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 171,430 3O4,523 271,452 Licenses & Permits 4,795 4,000 4,795 Miscellaneous Revenue 2,390 3,000 2,000 Total 178,615 311,523 278,247 FY01 FY00 FY01 PROJECTION PROJECTION 289,335 294,983 4,795 4,795 2,000 2,000 296,130 301,778 EXPENDITURES: Personal Services Co~nodities Services And Charges Capital Outlay Transfers Out Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 117,752 153,609 10,389 10,267 37,388 46,113 9,086 97,595 4,000 3,939 178,615 311,523 FY01 PROJECTION PROJECTION 174,920 174,920 191,813 195,738 15,766 15,766 15,921 16,077 63,378 63,232 64,007 64,804 25,390 20,390 20,450 21,220 3,939 3,939 3,939 3,939 283,393 278,247 296,130 301,778 PERSON;tL SERVICES: MAINTENANCE WORKER I - CBD SR M.W. - CBD FY98 FY99 1.00 2.00 2.00 1.00 3.00 3.00 CAPITAL OUTLAY: FY99 35 Trash Receptacles 6,200 1 Chair, Task 700 1 C.B.D. Plaza Fixtures 5,000 1 Surface Repairs 5,780 I Tree / Shrub Replacements 2,710 20,390 TRANSFER TO: To EMS for Skid Steer Loader 3,939 3,939 RECEIPTS: Property Tax Total ENERGY CONSERVATION ADMIN FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 20,236 36,900 36,384 20,236 36,900 36,384 FY00 FY01 PROJECTION PROJECTION 39,796 40,597 39,796 40,597 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 18,758 33,166 34,799 34,799 38,196 38,982 Commodities 32 470 33 33 33 33 Services And Charges 1,446 3,264 1,552 1,552 1,567 1,582 Total 20,236 36,900 36,384 36,384 39,796 40,597 PERSONAL SERVICES: CITY ARCHITECT/ENERGY COORD FY98 FY99 CAPITAL OUTLAY: .50 .50 .50 .50 FY99 - 69 - TRAFFIC ENGINEERING FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FIN;tL ACTUAL ESTIMATE BUDGET Property Tax 0 5,393 0 Miscellaneous Revenue 10,065 1,700 4,000 Road Use Tax 858,447 754,179 800,838 Total 868,512 761,272 804,838 FY01 FY00 FY01 PROJECTION PROJECTION 0 0 4,000 4,000 825,460 835,941 829,460 839,941 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BLTDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 304,845 186,283 202,356 202,356 81,765 66,135 104,309 104,309 461,897 507,982 498,173 498,173 20,003 872 0 0 868,510 761,272 804,838 804,838 FY00 FY01 PROJECTION PROJECTION 220,957 225,357 105,351 106,403 503,152 508,181 0 0 829,460 839,941 PERSON;tL SERVICES: CLERK/TYPIST - SOLID WASTE ELECTRICIAN ELECTRONICS TECH - TRAF ENG ASST SUPT STREETS/SLD WASTE STREETS & WATER DIST SUPT --- FTE --- FY98 FY99 CAPITAL OUTLAY: .25 .25 2.00 2.00 1.00 1.00 .25 .25 .25 .25 3.75 3.75 FY99 STREET SYSTEM MAINTENANCE FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL RECEIPTS: AC~3AL ESTIMATE BUDGET Property Tax 96 0 0 Miscellaneous Revenue 1,281 5,000 1,000 Road Use Tax 1,797,688 2,145,857 2,002,506 Total 1,799,065 2,150,857 2,003,506 FY00 FY01 PROJECTION PROJECTION 0 0 1,000 1,000 2,107,986 2,141,811 2,108,986 2,142,811 EXPENDITURES: Personal Services Commodities Sea-vices And Charges Capital Outlay Total -- FY99'BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 945,407 1,135,968 1,192,141 1,176,682 230,872 208,166 240,937 240,937 540,035 510,616 575,887 575,887 82,751 243,256 10,000 10,000 1,$99,065 2,098,006 2,018,965 2,003,506 FY00 FY01 PROJECTION PROJECTION 1,283,888 1,309,347 243,348 245,783 58!,750 587,681 0 0 2,108,986 2,142,811 PERSONAL SERVICES: M.W. I - STREETS SR CLERK//~ZPIST - STREETS M.W. II ~ STREETS M.W. III - STREETS SR M.W. - STREETS ASST SUPT STREETS/SLD WASTE STREETS & WATER DIST SUPT --- FTE --- PY98 FY99 7.00 7.0D .75 .75 6.00 6.00 6.00 6.00 2.00 2.00 .75 .75 .50 .50 23.00 23.00 CAPITAL OUTLAY: FY99 1 Curb, Gutter and Brick Repairs 10,000 10,000 - 70 - RECEIPTS: Property Tax Miscellaneous Revenue Total FORESTRY/HORTICULTURE FINANCIAL PLAN FOR FY99 - FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 262,197 226,950 222,951 34,160 35,513 38,000 296,357 262,463 260,951 FY01 FY00 FY01 PROJECTION PROJECTION 235,779 240,548 41,800 43,000 277,579 283,548 EXPENDITURES: -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET FY00 FY01 PROJECTION PROJECTION Personal Services 177,244 183,325 171,394 171,394 187,474 191,257 Commodities 5,741 5,956 5,740 5,740 5,798 5,856 Services And Charges 99,070 68,102 78,607 78,267 79,157 80,060 Capital Outlay 14,302 5,080 34,115 5,550 5,150 6,375 Total 296,357 262,463 289,856 260,951 277,579 283,548 PERSONAL SERVICES: MW 1-FORESTRY M.W. II - FORESTRY SR M.W. - FORESTRY FORESTER/HORTICULTURIST --- FTE --- FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1 RE-LEAF Program 1.00 1.00 I Trees 1.00 1 Saw, Chain 1.00 1 ~;/VCR 3.00 3.00 FY99 2,200 2,200 65O 500 5,550 CEMETERY FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 162,816 179,662 191,295 Cemetery Fees & Charges 36,809 39,000 30,000 Perpetual Care 1,440 0 0 Total 201,065 218,662 221,295 FY00 FY01 PROJECTION PROJECTION 204,640 206,860 30,000 30,000 0 0 234,640 236,860 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 155,390 164,075 170,074 170,074 185,625 189,313 Commodities 6,276 8,667 8,835 8,835 8,926 9,018 Services And Charges 29,334 38,345 36,586 36,586 37,064 37,554 Capital Outlay 10,065 7,575 5,800 5,800 3,025 975 Total 201,065 218,662 221,295 221,295 234,640 236,860 PERSONAL SERVICES: M.W. II - CEMETERY M.W. III - CEMETERY SR M.W. - CEMETERY --- FTE --- FY98 FY99 CAPITAL OUT~%Y: 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 1 Blower, Backpack 1 Building Improvements 6 Tree / Shrub Replacements 2 Radios, Portable FY99 550 2,500 1,050 1,700 5,800 -71 - POLICE ADMINISTRATION FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 272,981 264,285 302,793 Police Services 4,302 5,000 4,000 Transfer: Empl Benefits 17,398 11,612 11,866 Total 294,681 280,897 318,659 FY01 FY00 FY01 PROJECTION PROJECTION 319,549 323,933 4,000 4,000 13,064 13,338 336,613 341,271 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 268,022 226,223 234,619 234,619 3,349 6,907 4,498 4,498 20,451 44,041 85,592 79,542 2,859 3,726 4,200 0 294,681 280,897 328,909 318,659 FY00 FY01 PROJECTION PROJECTION 255,926 260,931 4,542 4,587 75,395 75,753 750 0 336,613 341,271 PERSONAL SERVICES: ADMINISTRATIVE CLERK/TYPIST POLICE CAPTAIN POLICE CHIEF FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 FY99 POLICE PATROL FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMAT~ BUDGET Property Tax 2,426,646 2,965,498 3,045,D64 Police Services 59,624 36,000 37,815 State Grants 30,797 0 84,000 Hotel/Motel Tax 232,835 228,000 228,000 Federal Crime Grant 246,770 228,000 122,714 Transfer: Empl Benefits 316,187 358,330 394,700 Total 3,312,859 3,815,828 3,912,293 FY01 FY00 FY01 PROJECTION PROJECTION 3,442,034 3,459,504 37,815 37,815 84,000 84,000 228,000 228,000 0 434,564 443,690 4,226,413 4,253,009 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 2,870,813 3,216,816 3,297,610 3,297,610 3,603,380 3,675,457 Co~unodities 122,986 176,592 165,042 165,042 166,544 168,058 Services And Charges 127,298 162,644 176,425 156,425 157,993 159,579 Capital Outlay 191,762 259,776 301,616 293,216 298,496 249,915 Total 3,312,859 3,815,828 3,940,693 3,912,293 4,226,413 4,253,009 PERSONAL SERVICES: COS~4UNITY SERVICE OFFICER POLICE SERGEANT POLICE LIEUTENANT POLICE CAPTAIN POLICE OFFICER FY98 FY99 CAPITAL OUTLAY: 4.00 4.00 6.00 6.00 3.00 3.00 1.00 1.00 44.00 45.00 58.00 59.00 FY99 6 Radar Units for Squad Cars 13,000 7 Squad Car - Trunk Arrangers 2,646 1 Bookcase 600 3 Chair, Task 1,650 6 Chairs, for Conference Table 1,200 1 Lockers 600 1 Table, worktable 600 9 Police Squads 214,200 2 Unmarked police vehicles 30,000 1 Van, Cargo 23,000 6 Squad Car Rear Seats - Plastic 2,520 20 Earpiece Microphones, Police 3,200 293,216 - 73 - POLICE CRIMINAL INVESTIGATION FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET FY00 FY01 PROJECTION PROJECTION Property Tax 333,890 498,607 436,583 State Grants 61,735 0 58,000 Transfer: Empl Benefits 50,646 63,771 61,696 Total 446,271 562,378 556,279 478,428 488,565 58,000 58,000 67,927 69,353 604,355 615,918 EXPENDITURES: Personal Services Co~odities Services And Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 428,322 518,718 528,045 528,045 4,645 3,929 5,206 5,206 11,966 21,330 26,028 23,028 1,338 18,401 0 0 446,271 562,378 559,279 556,279 FY00 FY01 PROJECTION PROJECTION 575,885 587,211 5,258 5,310 23,212 23,397 0 0 604,355 615,918 PERSONAL SERVICES: COS~qUNITY SERVICE OFFICER POLICE SERGEANT POLICE LIEUTENANT POLICE OFFICER FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 1.00 1.00 6.00 6.00 9.00 9.00 FY99 POLICE RECORDS FINANCIAL PLAN FOR FY99 - RECEIPTS FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 280,834 381,331 382,085 Police Services 6,798 5,500 2,600 Transfer: Empl Benefits 8,729 10,251 8,698 Total 296,361 397,082 393,383 FY01 FY00 FY01 PROJECTION PROJECTION 404,371 412,302 2,600 2,600 9,576 9,777 416,547 424,679 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 197,822 241,301 239,448 239,448 261,384 266,578 Commodities 7,974 11,507 10,446 10,446 10,551 10,656 Services And Charges 88,013 130,199 150,589 141,089 137,012 137,945 Capital Outlay 2,552 14,075 106,400 2,400 7,600 9,500 Total 296,361 397,082 506,883 393,383 416,547 424,679 PERSONAL SERVICES: POLICE RECORDS CLERK SR POLICE RECORDS CLERK ADM SECRETARY/RECORDS SUPV POLICE'SERGEANT --- FTE --- FY98 FY99 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 5.00 5.00 CAPITAL OUTLAY: 3 Chair, Task FY99 2,400 2,400 - 74 - POLICE: COMMUNITY SERVICES FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL RECEIPTS: ACTUAL ESTIMATE BUDGET Property Tax 180,195 196,602 202,342 Police Services 289 0 0 Transfer: Empl Benefits 12,853 14,302 14,305 Total 193,337 210,904 216,647 FY00 FY01 PROJECTION PROJECTION 217,067 221,009 0 0 15,753 16,081 232,820 237,090 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total -- FY99 BUDGET -~ FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 167,630 168,463 177,112 177,112 6,351 22,921 21,155 21,155 19,356 19,320 17,580 17,580 0 200 800 800 193,337 210,904 216.647 216,647 FY00 FY01 PROJECTION PROJECTION 193,706 197,595 21,368 21,583 17,746 17,912 0 0 232,820 237,090 PERSONAL SERVICES: POLICE OFFICER --- FTE --- FY98 FY99 2.00 2.00 2.00 2.00 CAPITAL OUTLAY: 1 Chair, Task FY99 800 800 RECEIPTS: Property Tax Total EMERGENCY COMMUNICATIONS FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 576,992 676.905 633.036 576,992 676.905 633,036 FY00 FY01 PROJECTION PROJECTION 678,970 690,787 678,970 690,787 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Transfers Out Total -- FY99 BUDGET ~- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 449,716 486,592 526,825 492,731 6,935 6,583 6,348 6,348 106,108 138,007 132,757 132,757 11,243 45,723 26,200 1,200 2,990 0 0 0 576,992 676,905 692,130 633,036 FY00 FY01 PROJECTION PROJECTION 538,900 549,742 6,410 6.473 133,660 134,572 0 0 0 0 678,970 690.787 PERSONAL SERVICES: EMERGENCY CO~T~ DISPATCHER EMERGENCY CO~W~TNICATIONS SUP EMERGENCY CO5~4 DISPATCHER FY98 FY99 9.00 9.00 1.00 1.00 1.25 1.25 11.25 11.25 CAPITAL OUTLAY: 2 Chair, Task FY99 1,200 1,20o -75 - ANIMAL CONTROL FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 161,229 198,424 214,850 102,513 87,800 98,500 263,742 286,224 313,350 Property Tax Animal Control Services Total FY01 FYO0 FYO1 PROJECTION PROJECTION 226,480 251,198 100,500 103,500 326,980 354,698 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total PERSONAL SERVICES: KENNEL ASSISTANT ANIMAL CONTROL OFFICER ANIMAL CONTROL SUPERVISOR KENNEL ASSISTANT -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 190,621 202,713 224,789 224,789 18,055 19,120 24,703 24,703 43,677 46,889 56,058 55,058 11,389 17,502 10,800 8,800 263,742 286,224 316,350 313,350 FY00 FY01 PROJECTION PROJECTION 245,292 250,164 24,948 25,194 55,740 56,440 1,000 22,900 326,980 354,698 --- FTE --- FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1 Laboratory Equipment 3.00 3.00 1 Photocopier 1.00 1.00 1 Freezer .44 2 Bookcase 5.00 5.44 FY99 1,200 6,000 1,000 600 8,800 - 76 - FIRE DEPARTMENT FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 2,155,048 2,425,966 2,285,355 Licenses & Permits 0 2,000 0 Charges For Services 529 500 0 University Fire Contract 753,621 797,795 821,626 Miscellaneous Revenue 11,713 8,719 8,983 Transfer: Empl Benefits 314,057 345,981 346,159 Total 3,234,968 3,580,961 3,462,123 FY01 FY00 FY01 PROJECTION PROJECTION 2,440,932 2,477,164 0 0 0 0 846,275 863,201 9,870 10,073 381,122 389,125 3,678,199 3,739,563 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 2,794,100 2,901,378 3,134,724 2,940,328 3,205,017 3,267,695 Commodities 72,000 118,871 95,231 95,231 96,176 97,127 Services A~d Charges 213,929 398,757 300,771 285,579 283,026 285,511 Capital O~tlay 125,689 132,325 130,355 111,355 64,350 59,600 Transfers Out 29,250 29,630 29,630 29,630 29,630 29,630 Total 3,234,968 3,580,961 3,690,711 3,462,123 3,678,199 3,739,563 PERSONAL SERVICES: BATTALION CHIEF FIRE C~IEF ADMINISTRATIVE CLERK/TYPIST FIREFIGHTER FIRE LIEUTENANT FIRE CAPTAIN --- FTE FY98 FY99 CAPITAL OUTLAY: 4.00 4.00 1.00 1.00 1.00 1.00 33.00 33.00 10.00 10.00 3.00 3.00 52.00 52.00 4 SCBA TaD-ks 1 Fire educ. costumes / props 2 Saw, Circular 18 SCBA Facepieces 2 Bar Code System i LDH Hose, 5 1 Generator 1 Micro Computer - See #9342 4 Chair, Side 1 Fire Hose Repair Equip. I Rescue Simulator 15 Fire Protection Helmets i SCBA Units 2 Training Films/Videos 2 Rescue Extrication Equip. 38 Building Improvements 1 Sink Installation - EMS i Trailer(s) 26 Pagers FY99 1,700 1,500 1,800 4,725 2,800 6,000 12,000 5,000 1,400 4,200 2,500 2,250 15,225 1,500 18,000 8,100 2,500 10,000 10,155 111,355 TRANSFER TO: Loan Repayment to Landfill 29,630 29,630 - 77 - H I S ADMINISTRATION FINANCIAL PLAN FOR FY99 - RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Property Tax 176,510 226,007 215,624 Housing Permits & Inspect 7,315 3,650 5,000 Total 183,825 229,657 220,624 FY01 FY00 FY01 PROJECTION PROJECTION 230,260 214,380 5,000 5,000 235,260 219,380 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 158,544 175,138 175,913 175,913 192,566 196,465 Commodities 1,131 1,234 1,250 1,250 1,262 1,274 Services And Charges 20,868 33,285 26,633 23,461 21,432 21,641 Capital Outlay 3,282 20,000 20,000 20,000 20,000 0 Total 183,825 229,657 223,796 220,624 235,260 219,380 PERSONAL SERVICES: FY98 FY99 CODE ENFORCEMENT ASSISTANT 1.00 1.00 HIS DIRECTOR 1.00 1.00 HOUSING ASSISTANT 1.13 1.13 3.13 3.13 CAPITAL OUTLAY: 1 Micro-Computer Software FY99 20,000 20,000 BUILDING INSPECTION FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL RECEIPTS: ACTUAL ESTIMATE BUDGET Property Tax 0 43,179 0 Bldg Permits & Inspect 429,048 358,100 424,740 Total 429,048 401,279 424,740 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET Personal Services 307,634 338,961 352,844 352,844 Commodities 5,060 7,520 5,362 5,362 Services And Charges 37,705 54,798 46,037 45,075 Capital Outlay 7,963 0 0 0 Total 358,362 401,279 404,243 403,281 PERSONAL SERVICES: FY98 FY99 CAPITAL OUTLAY: BUILDING INSPECTOR DEVELOPMENT REG SPECIALIST SR BUILDING INSPECTOR 5.00 5.00 1.00 1.00 1.00 1.00 7.00 7.00 FY00 FY01 PROJECTION PROJECTION 29,992 19,627 406,240 424,740 436,232 444,367 FY00 FY01 PROJECTION PROJECTION 385,353 393,043 5,415 5,468 45,464 45,856 0 0 436,232 444,367 FY99 - 78 - HOUSING INSPECTION SERVICES FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: Property Tax Housing Permits & Inspect Total FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET FYO0 FY01 PROJECTION PROJECTION 63,108 93,510 97,622 143,046 135,100 135,400 206,154 228,610 233,022 116,385 121,041 135,400 135,400 251,785 256,441 EXPENDITURES: -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET FY00 FY01 PROJECTION PROJECTION Personal Services 182,708 193,527 200,726 200,726 219,213 223,591 Commodities 432 3,616 1,667 1,667 1,684 1,701 Services And Charges 23,014 31,467 30,629 30,629 30,888 31,149 Total 206,154 228,610 233,022 233,022 251,785 256,441 PERSONAL SERVICES: HOUSING iNSPECTOR BUILDING INSPECTOR SR HOUSING INSPECTOR --- FT£ --- FY98 FY99 CAPITAL OUTLAY: 2.00 2.00 1.00 1.00 1.00 1.00 4 .00 4.00 FY99 - 79 - RECEIPTS: Property Tax Miscellaneous Revenue Total PARKS & RECREATION ADMIN FINANCIAL PLAN FOR FY99 - FY01 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 160,430 168,059 167,737 11 0 0 160,441 168,059 167,737 FYO0 FY01 PROJECTION PROJECTION 182,138 185,641 0 0 182,138 185,641 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Total _2 FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 141,222 147,779 151,963 151,963 2,017 1,904 1,972 1,972 16,702 15,526 14,402 13,802 500 2,850 0 0 160,441 168,059 168,337 167,737 FY00 FY01 PROJECTION PROJECTION 166,208 169,555 1,991 2,010 13,939 14,076 0 0 182,138 185,641 PERSONAL SERVICES: ADMINISTRATIVE SECRETARY PARKS & RECREATION DIRECTOR --- FTE --- FY98 FY99 CAPITAL OUTI~%Y: 1.00 1.00 1.00 1.00 2.00 2.00 FY99 PARKS FINANCIAL PLAN FOR FY99 RECEIPTS: Property Tax Miscellaneous Revenue Total FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 855,044 1,138,880 945,344 20,512 13,680 16,200 875,556 1,152,560 961,544 FY01 FY00 FY01 PROJECTION PROJECTION 948,041 952,877 16,200 16,200 964,241 969,077 EXPENDITURES: Personal Services Commodities Sea-vices And Charges Capital Outlay Transfers Out Total PERSONAL SERVICES: CLERK/TYPIST - PARKS/FORESTR M.W. II - PARKS M.W. III - PARKS SR M.W. - PARKS SR M.W. - PARKS PARKS SUPERINTENDENT SUPERINTENDENT PARKS/FORESTR -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 529,781 569,406 590,721 590,721 38,378 72,507 57,307 57,307 196,743 227,035 209,266 209,016 59,854 86,616 105,900 104,500 50,800 196,996 0 0 875,556 1,152,560 963,194 961,544 --- FTE --- FY98 FY99 CAPITAL OUTLAY: 1.00 5.00 5.00 3.00 3.00 2.00 2.00 1.00 1.00 11.00 12.00 FY00 FY01 'PROJECTION PROJECTION 644,776 657,594 57,877 58,451 211,588 214,232 50,000 38,800 0 0 964,241 969,077 1 Generator 3 Mower 2 Snow Thrower 6 Trash Receptacles 10 Barbecue Grills 10 Picnic Tables 1 Sprayer, Portable 1 Landscaping Hand Tools 2 Tree / Shrub Replacements 2 Tree Seedlings 104 Trees 2 Trailer(s) 1 Turf Utility Vehicle 2 Playground Equipment 2 Radios, Portable FY99 1,500 23,000 1,500 1,800 1,500 2,000 5,500 3,500 3,000 1,500 12,000 5,000 16,000 25,000 1,700 104,500 -81 - RECEIPTS: Property Tax Recreation Fees Hotel/Motel Tax Total RECREATION FINANCIAL PLAN FOR FY99 - FY01 . FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 1,019,443 1,289,516 1,089,708 633,415 748,044 809,974 69,850 68,400 69,187 1,722,708 2,105,960 1,968,869 FY00 FY01 PROJECTION PROJECTION 1,161,249 1,201,469 815,044 819,964 69,187 69,187 2,045,480 2,090,620 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Transfers Out Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMAT~ REQUEST BUDGET 1,194,457 1,345,312 1,312,052 1,312,052 105,462 124,158 120,117 120,117 332,293 394,337 393,000 393,000 81,528 242,153 143,700 143,700 8,968 0 0 0 1,722,708 2,105,960 1,968,869 1,968,869 FY00 FY01 PROJECTION PROJECTION 1,439,063 1,468,552 121,318 122,528 391,174 397,090 63,925 72,450 30,000 30,000 2,045,480 2,090,620 PERSONAL SERVICES: M.W. I - REC]{EATION SR CLERK/TYPIST - REC M.W. II - RECREATION M.W. II - POOLS OFFICE COORD - RECREATION REC PROGRAM SUPERVISOR SR M.W, - RECREATION RECREATION SUPT M.W. I - RECREATION M.W. I - POOLS REC PROGRAM SUPERVISOR FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 .67 .67 1.00 1.00 1.00 1.00 1.00 1.00 .50 12.67 13.17 FY99 Bumper Pool Table 1,000 Pool Table 2,000 Special Olympic Sports Equip 400 Audio Visual Presentation Eq. 1,000 TV/VCR 650 Light Board 2,000 Volleyball Equipment 1,500 Table, Tennis 1,800 Micro Computer 12,000 Pool Deck Furniture 2,600 Chair, Task 1,500 Building Improvements 17,500 Tile Replacement Program 2,500 Interior Painting 10,000 }{VAC Pneumatic Controls 5,000 Air Conditioning 25,000 Sandblast, Epoxy & Paint-Pool 14,000 Locker Room Floor Repl. 20,000 ADA Imprv. Touchless Faucets 2,650 Tiling, Ground 7,500 Lane Line, interior and exter. 2,100 Pool Control System 11,000 143,700 - 82 o LIBRARY FINANCIAL PLAN FOR RECEIPTS: Property Tax Library Levy Library Services Johnson County Contract Total FY97 FY98 ACTUAL ESTIMATE 1,909,850 2,234,306 420,340 430,273 190,716 176,038 236,190 236,190 2,757,096 3,076,807 FY99 - FY01 FY99 FINAL FY00 FY01 BUDGET PROJECTION PROJECTION 2,154,528 2,207,860 2,241,753 445,984 455,001 471,097 179,793 182,973 188,822 256,789 261,925 267,163 3,037,094 3,107,759 3,168,835 EXPENDITURES: Personal Services Commodities Services And Charges Capital Outlay Transfers Out Total FY97 FY98 ACTUAL ESTIMATE 1,918,983 2,001,653 61,507 72,908 335,374 409,556 369,442 440,900 71,790 151,790 2,757,096 3,076,807 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 2,139,740 2,130,833 2,331,726 2,378,804 70,612 70,612 71,317 72,028 364,614 363,114 367,126 371,213 719,560 435,745 300,800 310,000 36,790 36,790 36,790 36,790 3,331,316 3,037,094 3,107,759 3,168,835 PERSONAL SERVICES: LIBRARY CLERK PUBLIC SERVICES CLERK SR LIBRARY CLERK LIBRARY ASSISTANT I LIBRARY ASSISTANT II LIBRARY ASSISTANT III M.W. III - LIBRARY SR LIBRARY ASSISTANT MICRO COMPUTER SPECIALIST PAGE SUPERVISOR LIBRARISuN II SR LIBRARIAN OFFICE MANAGER - LIBRARY LIBR/tRY COORDINATOR ASST LIBRARY DIRECTOR LIBRARY DIRECTOR LIBRARY CLERK PUBLIC SERVICES CLERK LIBRARY ASSISTANT I LIBRARY ASSISTANT II LIBRARY ASSISTANT III LIBRARIAN II --- FTE --- FY98 PY99 2.75 2.00 1.75 1.75 1.00 1.00 2.00 2.00 1.00 2.00 2.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 4.00 4.00 2.00 2.00 1.00 1.00 5.00 5.00 1.00 1.00 1.00 1.00 .50 1.25 1.25 1.25 .75 .75 .75 .75 2.75 2.75 1.75 1.75 37.25 37.25 CAPITAL OUTLAY: Telephone Voice Mail Cart Book Return - Interior Book Return - Offsite Shelving, Library EDP Furniture Micro Computer Printer, laser Routers for Wide Area Network Modem(s) Sound Upgrade Micro-Computer Software Books and Materials FY99 50,000 785 1,980 5,880 1,600 1,200 11,000 3,550 1,200 8O0 1,500 11,250 345,000 435,745 TRANSFER TO: Computer Replacement Reserve Cable Channel Replacement 25,000 11,790 36,790 - 83- LIBRARY SPECIAL REVENIIES FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET FY00 FY01 PROJECTION PROJECTION Property Tax 0 28,508 538 Library Services 71,432 47,150 46,650 Regional Library Contract 16,880 13,000 16,000 Restricted State Surchrg 80,512 57,000 60,000 Total 168,824 145,658 123,188 633 872 46,650 46,650 16,000 16,000 60,000 60,000 123,283 123,522 EXPENDITURES: Personal Services Co~unodities Services And Charges Capital Outlay Transfers Out Total PERSONAL SERVICES: PUBLIC SERVICES CLERK SR LIBRARY ASSISTA/TI RECEIPTS: -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 27,010 41,484 43,666 43,666 9,931 6,111 9,885 9,885 64,412 36,741 45,137 39,637 31,636 10,000 30,000 30,000 3,678 51,322 0 0 136,667 145,658 128,688 123,188 FY98 FY99 .25 .25 .50 .50 .75 .75 FY01 PROJECTION PROJECTION 47,929 48,916 9,984 10,083 39,370 39,523 26,000 25,000 0 0 123,283 123,522 CAPITAL OUTI2%Y: Micro Computer 1 Books and Materials SENIOR CENTER FINANCIAL PLAN FOR FY99 FY99 25,000 5,000 30,000 FY99 FY97 FY98 FINAL AC'I73AL ESTIMATE BUDGET Property Tax 360,701 516,437 454,176 Charges For Services 12,685 3,800 3,250 Jo~u~Son County Contract 106,643 97,000 114,357 Total 480,029 617,237 571,783 FY01 FY00 FY01 PROJECTION PROJECTION 453,329 441,523 3,250 3,250 116,644 118,977 573,223 563,750 EXPENDI~JRES: Personal Services Commodities Services And Charges Capital Outlay Transfers Out Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 241,920 265,764 275,430 275,430 15,847 18,125 17,460 17,460 128,989 167,361 171,259 170,107 53,378 98,141 196,216 40,940 39,895 67,846 67,846 67,846 480,029 617,237 728,211 571,783 FY01 PROJECTION PROJECTION 301,433 307,530 17,634 17,811 166,622 170,563 19,688 0 67,846 67,846 573,223 563,750 PERSONAL SERVICES: M.W. II - SENIOR CENTER SR CLERK/TYPIST - SR CE1TrER PROGRA~4_SPECIALIST - SR CENT VOLUNTEER SPECIALIST-SR CNTR SENIOR CENTER COORDINATOR M.W. I ~ SENIOR CENTER --- FTE --- FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 4 Radios, Portable 1.00 1.00 1 Telephone Voice Mail 1.00 1 Camera, Digital 2.00 1.00 I Lobby furniture 1.00 1.00 1 Micro Con,purer .50 .50 1 Micro-Computer Software 5.50 5.50 FY99 2,708 3,000 1,500 30,000 3,300 432 40,940 TP. ANSFER TO: Parking 6,000 Sr Ctr Repay #38580 9,926 Sr Cntr HVAC Imprv #38530 30,000 Sr Ctr Repay 38540 21,920 67,846 - 84 - &Iv ~.. - '- -...:-.;..-.~ Beginning Balance Parking Pines Interest Income Building Rentals Ramp Revenues Other Parking Revenue Miscellaneous Revenue Transfer from Senior Center Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance PARKING FINANCIAL PLAN OPERATIONS FOR FY99 - FY97 FY98 ACTUAL ESTIMATE 1,359,230 1,952,254 489,342 440,000 153,357 250,000 14,400 14,400 1,744,323 1,684,400 875,829 749,100 2,588 0 6,000 6,000 6,783 0 3,292,622 3,143,900 1,004,958 1,112,433 32,766 28,836 462,223 516,365 25,053 87,000 1,174,598 2,113,645 2,699,598 3,858,279 FY01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 1,237,875 1,035,294 1,046,759 440,000 440,000 440,000 250,000 225,000 200,000 14,400 14,400 14,400 1,744,323 1,744,323 1,744,323 875,831 1,375,831 1,375,831 0 0 0 6,000 6,000 6,000 0 0 0 3,330,554 3,805,554 3,780,554 1,148,440 1,148,440 1,254,869 1,279,962 31,898 31,898 32,214 32,531 516,037 516,037 521,697 527,436 0 0 0 0 1,836,760 1,836,760 1,985,309 1,982,197 3,533,135 3,533,135 3,794,089 3,822,126 1,952,254 1,237,875 1,035,294 1,046,759 1,005,187 PERSONAL SERVICES: C3%SHIER - PARKING M.W. I - PARKING SYSTEMS PARKING ENFORCMNT ATTENDANT M.W. II - PARKING SYSTEMS M.W. II - RAMP/METER REPAIR CUSTOMSR SERV REP - PARKING PARKING OPERATIONS SUPV PARKING MANAGER PARKING AND TRANSIT DIRecTOR CASHIER - PARKING M.W. I - PARKING SYSTEW~ M.W. I - TOWING PARKING ENFORC~9~T A~_/TDANT --- FTE PY98 FY99 3.00 3.00 2.00 2.00 4.00 4.00 2.00 2.00 2.00 2.00 1.00 1.00 2.00 2.00 1.00 1.00 .50 .50 7.00 10.00 1.00 1.00 .50 .50 1.50 1.50 27.50 30.50 CAPITAL OUTLAY: FY99 TRANSFER TO: 1992 Capital Loan Notes 1992 Revenue Refunding 86 GO 1995 Taxable Revenue Bonds 98 Parking Revenue Sinking Improve/Replace Reserve Transit Subsidy Fines To General Fund 327,585 174,645 434,530 200,000 170,000 90,000 440,000 1,836,760 Beginning Balance Parking Impact Fee Total Receipts Capital Outlay Transfers Total Expenditures Ending Balance PARKING, BOND & INT SINKING FINANCIAL PLAN POR FY99 - FY01 FY97 ACTUAL 177,244 76,473 76,473 88,687 2,364 91,051 162,666 -- FY99 BUDGET -- FY98 DEPT FINAL FY00 FY01 ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 162,666 88,466 88,466 88,466 30,800 0 0 0 30,800 0 0 0 105,000 0 0 0 0 0 0 0 0 0 105,000 0 0 0 0 88,466 88,466 88,466 88,466 - 85- PARKING, BOND RESERVE FINANCIAL PLAN FOR FY99 - F¥01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 669,000 669,000 669,000 669,000 669,000 Interest Income 6,783 0 0 0 0 Miscellaneous Transfer 300,000 0 0 0 0 Total Receipts 306,783 0 0 0 0 Transfers 306,783 0 0 0 0 0 Total Expenditures 306,783 0 0 0 0 0 Ending Balance 669,000 669,000 669,000 669,000 669,000 Beginning Balance Transfer from Parking Fund Total Receipts Capital Outlay Transfers Total Expenditures Ending Balance PERSONAL SERVICES: PARKING RENEWAL & IMPROV RES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 1,995,006 1,693,270 1,663,270 1,463,270 1,633,270 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 0 0 100,000 100,000 0 0 471 , 736 200 , 000 270,000 270,000 0 291,600 471,736 200,000 370,000 370,000 0 291,600 1,693,270 1,663,270 1,463,270 1,633,270 1,511,670 FY98 FY99 .00 .00 CAPITAL OUTLAY: FY99 i Software 100,000 100,000 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: TRANSFER TO: BIANNUAL RAMP MAINT 270,000 270,000 1992 PARKING BONDS-REFUND 86 FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 147,463 149,213 168,425 166,665 168,425 166,665 166,675 165,045 166,675 165,045 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 150,833 162,323 163,348 174,645 171,695 168,480 174,645 171,695 168,480 163,155 163,155 170,670 167,588 163,155 163,155 170,670 167,588 162,323 163,348 164,240 149,213 150,833 --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: FY99 1 Principal 135,000 1 Rev Bond Interest Exp 28,155 t63,155 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures 1992 CAPITAL LOAN NOTES FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 331,818 327,458 331,818 327,458 331,818 327,458 331,818 327,458 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 0 0 0 327,585 327,778 332,218 327,585 327,778 332,218 327,585 327,585 327,778 332,218 327,585 327,585 327,778 332,218 Ending Balance 0 0 0 0 0 PERSONAL SERVICES: FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 Principal 1 Rev Bond Interest Exp FY99 210,000 117,585 327,585 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: PARKING SINKING FUND 4/95 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 297,109 344,678 355,090 429,355 430,180 434,530 429,355 430,180 434,530 381,786 419,768 419,855 419,855 381,786 419,768 419,855 419,855 344,678 355,090 369,765 FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 Principal 1 Rev Bond Interest Exp FY00 PROJECTION 369,765 437,036 437,036 423,284 423,284 383,517 FY01 PROJECTION 383,517 432,699 432,699 424,868 424,868 391,348 FY99 280,000 139,855 419,855 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: PARKING SINKING FUND - 1999 FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL E~TIMATE 0 0 0 0 0 0 0 0 0 0 0 --- FTE --- FY98 FY99 .00 .00 -~ FY99 BUDGET -- DEPT FINAL FY00 FY01 REOUEST BUDGET PROJECTION PROJECTION 0 0 0 200,000 348,800 348,800 200,000 348,800 348,800 200,000 200,000 348,800 348,800 200,000 200,000 348,800 348,800 0 0 0 CAPITAL OUTLAY: 1 Rev Bond Interest EXP FY99 200,000 200,000 - 87 - TRANSIT OPERATIONS FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET Beginning Balance 280,988 402,553 Bus Fares 736,999 679,550 Local Governments 27,060 27,060 Other State Grants 284,250 250,000 Fed. Intergov. Rev. 217,217 255,600 Interest Income 41,800 10,000 Auto Body Work Chargebacks 16,506 78,682 Miscellaneous Revenue 27,999 0 Transit Property Tax bevy 1,478,950 1,520,558 Transfer: General Levy 252,083 420,000 Transfer from Parking Fund 75,000 90,000 Total Receipts 3,157,864 3,331,450 Personal Services 1,897,665 2,041,488 Corm~odities 279,453 402,431 Services And Charges 819,218 880,519 Capital Outlay 19,982 84,500 Transfers 19,981 0 Total Expenditures 3,036,299 3,408,938 2,093,059 351,219 918,799 0 8,100 3,371,177 325,065 673,900 35,000 296,635 194,443 8,000 84,080 0 1,569,203 438,922 90,000 3,390,183 2,063,869 351,219 918,799 0 8,100 3,341,987 Ending Balance 402,553 325,065 373,261 -o- FTE --o PERSONAL SERVICES: FY98 FY99 ACCOUNT CLERK - TRAnSiT 1.00 1.00 M.W. II - T~.ANSIT 1.00 1.00 MASS TRANSIT OPERATOR 19.00 19.00 PARTS/DATA ENTRY CLERK 1.00 1.00 M.W. III - TRANSIT 1.00 1.00 MECHANIC I 1.00 1.00 BODY REPAIR MECHANIC 1.00 1.00 MECHANIC II 1.00 1.00 MECHANIC III 1.00 1.00 SR MECHANIC 1.00 1.00 TRANSIT SHOP SUPERVISOR 1.00 1.00 TRltNSIT OPERATIONS SUPV 2.00 2.00 TRANSIT MANAGER 1.00 1.00 PARKING AND TRANSIT DIRECTOR .50 .50 M.W. I - TRANSIT FACILITY .50 .50 M.W. I - TR/tNSIT 2.25 2.25 MASS TRANSIT OPER3%TOR 14.25 13.50 49.50 48.75 CAPITAL OUTLAY: TRANSFER TO: Transit Local Share Grant 8,100 8,100 FY00 PROJECTION 373,261 673,900 35,000 296,635 194,443 8,000 84,338 0 1,600,931 595,502 90,000 3,578,749 2,253,345 353,134 941,877 0 22,000 3,570,356 381,654 FY01 PROJECTION 381,654 673,900 35,000 296,635 194,443 8,000 86,468 0 1,657,564 665,498 90,000 3,707,508 2,298,156 355,066 965,658 0 0 3,618,880 470,282 FY99 - 88 - TRANSIT REVENUES Revenue Source Fare revenue Bus Fares Percentage Change Bus Passes Percentage Change Bus Ticl~et Strips Percentage Change Miscellaneous Bus Fares Percentage Change Shop & Ride Percentage Change Sub-Total Bus Fares Local Governmental Agencies Percentage Change State Grants Percentage Change Federal Grants Percentage Change Transfer: Transit Levy Percentage Change Transfer: General Levy Percentage Change Transfer from Parking Fund Percentage Change Miscellaneous Percentage Change Grand Total Revenues Percentage Change Actual Actual Budget FY96 FY97 FY98 392,420 373,061 300,000 0.4% -4.9% -19.6% 216,911 300,599 318,000 -3.9% 38.6% 5.8% 15,302 55,014 45,000 -7.2% 259.5% -18.2% 2,369 817 2,550 10.6% -65.5% 212.1% 12,123 7,508 14,000 -15.4% -38.1% 86.5% 639,125 736,999 679,550 -1.6% 15.3% -7.8% 27,060 27,060 27,060 0.0% 0.0% 0.0% 278,262 284,250 250,000 8.2% 2.2% -12.0% 264,992 217,217 255,600 -10.8% -18.0% 17.7% 1,401,916 1,478,950 1,520,558 4.7% 5.5% 2.8% 269,000 252,083 420,000 -15.3% -6.3% 66.6% 90,000 75,000 90,000 0.0% -16.7% 20.0% 16,638 86,305 88,682 22.0% 418.7% 2.8% 2.986.993 3.157.864 3.331.450 -0.1% 5.7% 5.5% Budget FY99 340,000 13.3% 278,000 -12.6% 48,000 6.7% 900 -64.7% 7,000 -50.0% 673,900 -0.8% 35,000 29.3% 296,635 18.7% 194,443 -23.9% 1,569,203 3.2% 438,922 4.5% 90,000 0.0% 92,080 3.8% 3.3~0,_183 1.8% Proposed FY2000 340,000 0.0% 278,00O 0.0% 48,000 0.0% 900 0.0% 7,000 0.0% 673,900 0.0% 35,000 0.0% 296,635 0.0% 194,443 0.0% 1,600,931 2.0% 595,502 35.7% 90,000 0.0% 92,338 0.3% 3.578.749 5.6% Proposed FY2001 340,000 0.0% 278,000 0.0% 48,000 0.0% 900 0.0% 7,000 0.0% 673,900 0.0% 35,000 0.0% 296,635 0.0% 194,443 0.0% 1,657,564 3.5% 665,498 11.8% 90,000 0.0% 94,468 2.3% 3,707.508 3.6% - 89 - TRANSIT REPLACEMENT RES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 614,326 154,929 9,698 9,698 9,698 Other State Grants 0 0 32,400 88,000 0 Federal Grants 0 247,800 0 0 0 Interest Income 169 0 0 0 0 Transfer From Transit Fund 0 0 8,100 22,000 0 Total Receipts 169 247,800 40,500 110,000 0 Services And Charges 0 5,000 0 0 0 0 Capital Outlay 35,572 278,500 40,500 40,500 110,000 0 Transfers 423,994 109,531 0 0 0 0 Total Expenditures 459,566 393,831 40,500 40,500 110,000 0 Ending Balance 154,929 9,698 9,698 9,698 9,698 PERSONAL SERVICES: --- FTE --- FY98 FY99 .00 .DO CAPITAL OUTLAY: 1 Energy Management System 5 Shelter, Transit Passenger FY99 10,500 30,000 40,500 - 90 - Beginning Balance Charges For Services Interest Income Miscellaneous Revenue Wastewater Lab Chargeback Transfer From Wastewater Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance WASTEWATER TREATMENT OPERATION FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET FY97 FY98 DEPT ACTUAL ESTIMATE REQUEST 4,995,409 6,768,097 9,367,744 10,428,000 689,352 615,000 51,269 19,000 21,770 50,000 264,884 0 261 0 10,395,280 11,112,000 1,178,328 1,221,370 1,250,979 289,474 308,401 291,019 1,154,512 1,347,181 1,291,318 312,580 402,445 266,900 5,687,698 7,888,397 8,988,241 8,622,592 11,167,794 12,088,457 FINAL BUDGET 6,712,303 11,436,000 655,000 19,000 50,000 0 0 12,160,000 1,250,979 291,019 1,289,138 266,900 8,988,241 12,086,277 6,768,097 6,712,303 6,786,026 FY00 PROJECTION 6,786,026 12,355,000 706,700 19,000 50,000 0 0 13,130,700 1,365,149 293,584 1,309,340 260,050 8,427,280 11,655,403 8,261,323 FY01 PROJECTION 8,261,323 12,355,000 762,481 19,000 50,000 0 0 13,186,481 1,392,236 296,171 1,610,193 255,050 8,213,708 11,767,358 9,680,446 PERSOS~AL SERVICES: MW I - METER READER M.W. I - WASTEWATER TRTMNT M.W. I I - WASTEWTR TRTMNT PL SR CLERK/TYPIST-WSTWTR/LNDFL LABORATORY TECHNICIAN M.W. III - WASTEWATER COLL MAINT OPERATOR - WASTEWATER TPO - WASTEWATER TREATMENT M.W. III - WASTEWATER ELECTRONICS TECM - WASTEWTR SR TP0 - WASTEWATER TRTMNT CHEMIST SR M.W. - WASTEWATER COLLECT SR M.W. - WASTEWATER PLANT ASST SUPT - WASTEWATER TRMT WASTEWATER/LANDFILL SUPT --- FTE --- FY98 FY99 .80 .80 1.00 1.00 4.00 4.00 .75 .75 1.00 1.00 1.00 1.00 4.00 4.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .75 .75 25.30 25.30 CAPITAL OUTLAY: i Chip / Seal 1 Inflow & Infiltration repair 1 Landscaping - WWTF i Laboratory Equipment I Safety Equip - Atmosph Testing 2 Building Repairs I Facility Equipment Repairs 3 Process Instruments 1 Lift Station Repairs 1 Alarm, Lift Station 4 Chair, Guest 2 Chair, Task 2 Workstation 1 Table, Conference 2 Micro Computer FY99 10,000 50,000 10,000 5,000 8,000 50,000 50,000 45,000 15,000 7,500 1,200 1,300 7,000 900 6,000 266,900 TRANSFER TO: Sewer Main Proj-Annual 1996 Revenue Bond Issue 1999 Revenue Bond Issue 1993 Refund 1986 Revenue 1998 Revenue Bond Issue 6/97 Revenue Bond Issue 1989 G.O. Bonds 1990 G.O. Bonds 1991 G.O. Bonds 1995 G.O. Bonds 1994 G.O. Bonds 98/99 Bond-lyr Debt Reserve 300,000 1,383,388 510,000 3,454,594 644,000 783,800 212,003 102,318 25,887 244,646 306,605 1,021,000 8,988,241 WASTEWATER REN & IMP RESERVE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION Begirining Balance 2,000,000 2,000,000 2,000,000 Endin9 Balance 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 FYOl PROJECTION 2,000,000 2,000,000 -91 - Beginning Balance 97 Sewer Transfers Total Receipts Ending Balance WASTEWATER BOND & INTEREST RES FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 4,932,363 4,932,363 0 1,417,638 0 1,417,638 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 6,350,001 7,371,001 7,371,001 1,021,000 0 0 1,021,000 0 0 4,932,363 6,350,001 7,371,001 7,871,001 7,371,001 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Transfers Total Expenditures Ending Balance PERSONAL SERVICES: BOND a INTEREST SINKING 1/93 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 2,375,147 2,432,592 2,467,282 3,738,752 3,469,564 3,454,594 3,738,752 3,469,564 3,454,594 3,417,739 3,434,874 3,427,079 3,427,079 263,568 0 0 0 3,681,307 3,434,874 3,427,079 3,427,079 2,432,592 2,467,282 2,494,797 FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 Rev Bond Interest Exp i Principal FY00 PROJECTION 2,494,797 3,455,564 3,455,564 3,410,079 0 3,410,079 2,540,282 FY01 PROJECTION 2,540,282 3,451,314 3,451,314 3,408,439 0 3,408,439 2,583,157 FY99 1,962,079 1,465,000 3,427,079 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Transfers Total Expenditures 1996 SEWER REVENUE FUND FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 318,838 603,569 876,069 1,086,163 1,377,138 1,383,388 1,086,163 1,377,138 1,383,388 800,115 1,104,638 1,367,763 1,367,763 1,317 0 0 0 801,432 1,104,638 1,367,763 1,367,763 Ending Balance 603,569 876,069 891,694 PERSONAL SERVICES: --- FTE FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 Rev Bond Interest Exp 1 Principal FY00 PROJECTION 891,694 1,388,387 1,388,387 1,373,388 0 1,373,~88 906,693 FY01 PROJECTION 906,693 1,392,138 1,392,138 1,377,763 0 1,377,763 921,068 FY99 992,763 375,000 1,367,763 - 92 - Beginning Balance Interest Income Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance BOND & INTEREST SINKING 2/97 FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 28,519 28,519 0 0 814,400 28,519 814,400 0 332,726 332,726 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 510,193 504,399 498,606 0 0 0 783,800 772,213 785,625 783,800 772,213 785,625 789,594 789,594 778,006 766,419 789,594 789,594 778,006 766,419 28,519 510,193 504,399 498,606 517,812 PERSONAL SERVICES: --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 Principal 1 Rev Bond Interest Exp FY99 225,000 564,594 789,594 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: BOND & INTEREST SINKING 2/98 FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 307,379 0 307,379 0 0 0 0 0 307,379 FY98 FY99 .00 .00 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 307,379 307,379 307,379 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 644,000 307,379 307,379 307,379 CAPITAL OUTLAY: FY99 2 Rev Bond Interest Exp 644,000 644,000 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance BOND & INTEREST SINKING - 1999 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUA~ ESTIMATE REQUEST BUDGET 0 0 0 0 0 510,000 0 0 510,000 0 0 0 0 0 0 0 0 0 0 510,000 FY00 FY01 PROJECTION PROJECTION 510,000 510,000 1,021,000 1,021,000 1,021,000 1,021,000 1,021,000 1,021,000 1,021,000 1,021,000 510,000 510,000 - 93 - Beginning Balance Water Sales Interest Income Miscellaneous Revenue Bond Ordinance Transfers Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance WATER OPERATIONS FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 3,230,925 5,120,988 6,461,967 7,457,000 274,384 259,000 21,875 77,000 40 0 6,758,266 7,793,000 1,266,577 1,261,506 583,927 1,012,327 1,127,139 1,335,283 148,307 611,026 1,742,253 1,854,148 4,868,203 6,074,290 - FY01 -- FY99 BUDGET -- DE PT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 6,839,698 8,295,536 11,405,900 8,658,000 9,884,000 10,811,000 398,000 548,000 813,700 0 0 0 0 0 0 9,056,000 10,432,000 11,624,700 1,322,759 1,284,091 1,401,870 1,429,770 830 , 713 830 , 713 836 , 465 842 , 273 1,273,409 1,273,409 1,288,019 1,302,943 347,750 347,750 140,000 140,000 3,864,199 3,864,199 3,655,282 10,349,792 7,638,830 7,600,162 7,321,636 14,064,778 5,120,988 6,839,698 8,295,536 11,405,900 8,965,822 PERSONAL SERVICES: MW I - METER READER WATER SERVICES CLERK M.W. I-WATER CUSTOMER SERV M.W. I - WATER DIST M.W. II - WATER SERVICE SR CI~RK/TYPIST - STREETS M.W. III - WATER DIST M.W. III - WATER PLANT TPO - WATER PUBLIC INFO/ED COORD - WATER CUSTOMER SERVICE COORD SR TPO - WATER SR M.W. - WATER DISTRIBUTION ASST SUPT STREETS/SLD WASTE ASST SUPT - WATER STREETS & WATER DIST SUPT WATER SUPERINTENDENT FY98 FY99 1.20 1.20 1.00 1.00 2.00 2.00 2.00 2.00 3.00 3.00 .25 .25 3.00 3.00 1.00 6.00 7.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .25 .25 1.00 1.00 .25 .25 1.00 1.00 25.95 25.95 CAPITAL OUTLAY: FY99 Pressure Sensors 1,200 Safe Drinking Water Act Imprv 50,000 Water Distr. Sys. Repairs 120,000 Trailer(s) 3,500 Telephones, Cellular 500 Telephone System 12,000 Water Meter 50,000 Camera, Digital 500 Valve Operating Equipment 20,000 Leak Detection Equipment 60,000 Water Power Mixer 15,000 Raw Water Pump 10,000 Chair, Desk 650 Micro Computer, Laptop 4,000 Micro Computer Equipment 400 347,750 TRANSFER TO: Water Main Proj-Annual 1998 Revenue Bonds 1990 G.O. Bonds 1992 GO Refunding 85/86 Nov 97 G.O. Water 1996 G.O. Bonds 1995 G.O. Bonds 1994 G.O. Bonds Improvement Reserve Water-One Yr Debt Res Trfr 170,000 832,360 39,794 118,729 563,294 376,364 599,510 195,788 136,000 832,360 3,864,199 Beginning Balance Water Sales Transfer from Water Fund Total Receipts Ending Balance WATER DEPR, FINANCIAL PLAN EXT & IMPR RES FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 1,338,592 1,474,537 ~55 0 136,000 136,000 135,945 136,000 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 1,610,537 1,746,537 1,882,537 0 0 0 136,000 136,000 136,000 136,000 136,000 136,000 1,474,537 1,610,537 1,746,537 1,882,537 2,018,537 - 94 - Beginning Balance Transfer from Water Fund Total Receipts Ending Balance ONE YEAR DEBT SERVICE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 0 0 0 0 0 832,360 0 0 832,360 0 0 832,360 FY00 PROJECTION 832,360 341,100 341,100 1,173,460 FY01 PROJECTION 1,173,460 2.093,775 2,093,775 3,267,235 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: BOND & INTEREST SINKING - 2/96 .FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 0 0 0 0 0 0 0 0 0 0 FY98 FY99 .00 .00 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 0 0 0 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 832,360 0 0 0 CAPITAL OUTLAY: FY99 2 Rev Bond Interest Exp 832,360 832,360 Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance BOND & INTEREST SINKING - 2/97 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BI3IX~ET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 0 0 0 0 0 0 0 0 341,100 341,100 0 0 0 341,100 341,100 0 0 0 0 341,100 341,100 0 0 0 0 341 , 100 341, 100 o o o o o Beginning Balance Bond Ordinance Transfers Total Receipts Capital Outlay Total Expenditures Ending Balance BOND & INTEREST SINKING - 2/98 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 0 0 0 0 0 0 0 0 0 2,093,775 0 0 0 0 2,093,775 0 0 0 0 0 2, 093, 775 0 0 0 0 0 2, 093, 775 0 0 0 0 0 - 95 - REFUSE COLLECTION OPERATIONS FINANCIAL PLAN FOR FY99 - FY01 Beginning Balance Refuse Collection Fees Recycling Curbside Collection Refuse Stickers ~ $1 per bag Yardwaste Bags Interest Income Miscellaneous Revenue Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures FY97 FY98 ACTUAL ESTIMATE 364,021 468,836 1,360,716 1,350,000 434,392 421,000 30,266 36,000 88,840 90,000 19,997 12,000 -99 0 1,934,112 1,909,000 729,698 821,920 27,119 29,266 991,946 1,037,237 60,534 1,800 20,000 19,563 1,829,297 1,909,786 -o FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 468,050 488,930 427,373 1,365,000 1,365,000 1,365,000 435,000 435,000 435,000 36,000 36,000 36,000 90,000 90,000 90,000 20,000 20,000 20,000 0 0 0 1,946,000 1,946,000 1,946,000 835,637 835,637 911,203 929,206 28,052 28,052 28,331 28,613 1,061,431 1,061,431 1,068,023 1,074,710 0 0 0 0 0 0 0 0 1,925,120 1,925,120 2,007,557 2,032,529 Ending Balance 468,836 468,050 488,930 427,373 340,844 PERSONAL SERVICES: CLERK/TYPIST - SOLID WASTE M.W. I - REFUSE M.W. II - REFUSE ASST SUPT STREETS/SLD WASTE ~-- FTE FY98 FY99 .75 .75 8.00 7.00 10.00 11.00 .75 .75 19.50 19.50 CAPITAL OUTLAY: FY99 Beginning Balance Landfill Fees Recycled Solid Waste Interest Income Miscellaneous Revenue Miscellaneous Transfer Total Receipts Personal Services Co~unodities Services And Charges Capital ~tlay Transfers Total Expenditures Ending Balance LANDFILL OPERATIONS FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 1,433,217 1,566,905 3,223,537 3,515,000 189,416 155,000 77,618 200,000 2,925 0 648 0 3,494,144 3,870,000 457,919 533,079 47,259 42,423 1,119,556 1,316,872 35,722 74,725 1,700,000 1,700,000 3,360,456 3,667,099 FY01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQLrEST BUDGET PROJECTION PROJECTION 1,769,806 1,475,164 1,384,703 3,145,000 3,145,000 3,145,000 200,000 200,000 200,000 75,000 75,000 75,000 0 0 0 0 0 0 3,420,000 3,420,000 3,420,000 572,147 555,853 606,413 618,429 54,270 54,270 54,813 55,360 1,287,959 1,285,519 1,294,235 1,303,054 119,000 119,000 55,000 26,000 1,700,000 1,700,000 1,500,000 1,500,000 3,733,376 3,714,642 3,510,461 3,502,843 1,566,905 1,769,806 1,475,164 1,384,703 1,301,860 PERSONAL SERVICES: SCALEHOUSE OPER~kTOR M.W. I - LANDFILL M.W. II - LANDFILL SR CLERK/TYPIST-WSTWTR/LNDFL M.W. III - LANDFILL SR M.W. - LANDFIILL CIVIL ENGINEER WASTEWATER/LANDFILL SUPT --- FTE --- FY98 FY99 2.00 2.00 1.00 1.00 3.00 3.00 .25 .25 3.00 3.00 1.00 1.00 1.OO 1.00 .25 .25 11.50 11.50 CAPITAL OUTLAY: FY99 1 Rolling Tool Box 1,500 2 Contracted I~mprovements 75,000 3 Chip / Seal 4,000 1 Seeder 12,000 I Mower 1,500 1 Sanding Spreader 1,000 1 Groundwater Monitoring Instru. 2,000 1 Roll Off Bins - Recycling 20,000 1 :Pnuematic Oil Dispenser 2,000 119,000 TI~3%NSFER TO: Transfer-Capital Reserve 1,700,000 1,700,000 Beginning Balance Interest Income Total Receipts Ending Balance LANDFILL FINANCIAL FY97 FY98 ACTUAL ESTIMATE 290,684 305,649 14,965 15,000 14 , 965 15,000 CLOSE-PERPETUAL CARE PLAN FOR FY99 - FY01 -- FY99 BUDGET -~ DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 320,649 335,649 350,649 15,000 15,000 15,000 15,000 15,000 15,000 305,649 320,649 335,649 350,649 365,649 Beginning Balance Interest Income Interfund Loan Repayments Transfer from I~andfill Fund Total Receipts Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance LANDFILL REPLACEMENT RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 AC~VJAL ESTIMATE 3,774,300 4,926,763 233,008 180,000 114,125 142,823 1,700,000 1,700,000 2,047,133 2,022,823 200,000 0 0 0 694,670 2,445,594 894,670 2,445,594 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 4,503,992 5,921,577 7,644,400 250,000 250,000 250,000 142,823 172,823 176,476 1,700,000 1,500,000 1,500,000 2,092,823 1,922,823 1,926,476 0 0 0 0 200,000 200,000 200,000 100,000 475,238 475,238 0 0 675,238 675,238 200,000 100,000 4,926,763 4,503,992 5,921,577 7,644,400 9,470,876 PERBON4%L SERVICES: --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLJkY: 1 Chip / Seal FY99 200,000 200,000 TRANSFER TO: Public Works Complex Sr Ctr Bide Entr/Ceiling Til 300,000 175,238 475,238 SOLID WASTE SURCHARGE RESERVE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 AC~VJAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 207,317 221,859 168,294 140,982 109,958 State Surcharge 81,962 70,000 75,000 75,000 75,000 Interest Income 11,373 10,000 12,000 12,o00 12,000 Total Receipts 93,335 80,000 87,000 87,000 87,000 Commodities 2,231 1,007 2,45% 2,454 2,479 2,5o4 Services And Charges 41,532 69,963 74,158 74,158 74,545 74,942 Capital Outlay 1,113 0 0 0 0 0 Transfers 33,917 62,595 37,700 37,700 41,000 41,600 Total Expenditures 78,793 133,565 114,312 114,312 118,024 119,046 Ending Balance 221,859 168,294 140,982 109,958 77,912 TPOkNSFER TO: JCCOG, Solid Waste Dept. 37,700 37,700 - 97 - Beginning Balance Landfill Fees Interest Income Total Receipts Ending Balance LANDFILL ASSDR. FINANCIAL PLAN CLOSURE RESRV. FOR FY99 - FY01 -- FY99 BUDGET ~o FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 1,673,088 2,315,819 2,910,819 3,590,819 4,270,819 540,315 515,000 560,000 560,000 560,000 102,416 80,000 120,000 120,000 120,000 642,731 595,000 680,000 680,000 680,000 2,315,819 2,910,819 3,590,819 4,270,819 4,950,819 Beginning Balance Landfill Fees State Surcharge Interest Income Total Receipts Personal Services Commodities Services And Charges Transfers Total Expenditures Ending Balance LANDFILL SPEC. CLEANUP RESERVE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DE PT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BD~DGET PROJECTION PROJECTION 181,758 338 , 278 401,348 457,671 513 , 603 143,181 138,000 139,500 139,500 139,500 9,173 0 0 0 0 12,604 5,000 15,000 15,000 15,000 164,958 143 , 000 154 , 500 154,500 154 , 500 1,926 532 2,835 2,835 3,122 3,187 588 9 1,092 1,092 1,103 1,114 5 , 924 79 , 389 69 , 250 69 , 250 69 , 343 69 , 436 0 0 25,000 25,000 25,000 25,000 8,438 79,930 98 , 177 98 , 177 98,568 98 , 737 338,278 401,348 457,671 513,603 569,366 T~3%NSFER TO: JCCOG, Solid Waste Grant 25,000 25,000 - 98 - Beginning Balance Rentals Miscellaneous Revenue Transfer: General Levy Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures AIRPORT OPERATIONS FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 14,311 34,127 18,855 4,394 4,639 144,052 143,000 160,343 168,843 168,843 5,971 6,400 6,150 6,150 6,150 107 , 358 103 , 052 60 , 000 64 , 000 71 , 000 257 , 381 252 , 452 226,493 238,993 245,993 71,772 78,313 81,988 81,988 89,718 91,529 4,756 8,526 5,209 5,209 5,259 5,310 80,526 115,986 91,010 91,010 92,424 93,888 11,000 10,500 136,900 11,400 0 0 69,511 54 , 399 51 , 347 51,347 51 , 347 55,000 237 , 565 267,724 366 , 454 240 , 954 238,748 245,727 Ending Balance 34,127 18,855 4,394 4,639 4,905 PERSONAL SERVICES: AIRPORT MANAGER CASHIER - TREASURY FY98 FY99 CAPITAL OUTLAY: FY99 i Runway Repairs 2,000 2 Chair, Side 600 1.00 1.00 1 Landscaping 1,800 .50 .50 1 Non-Contracted Improvements 7,000 1.50 1.50 11,400 TRANSFER TO: S.T-Hanger Loan Repay #37430 S.E. T-HANGER #37310 31,347 20,000 51,347 - 99 - Beginning Balance Charges For Services Interest Income Miscellaneous Revenue Cable TV Franchise Total Receipts Personai Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance BROADBAND TELECOMMUNICATIONS FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 130,918 172,808 1,250 0 17,872 10,000 4,491 0 318,678 315,000 342,291 325,000 200,166 216,894 3,853 7,626 41,358 44,184 4,659 16,003 50,365 51,778 300,401 336,485 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 161,323 137,032 107,343 0 0 0 12,000 12,000 12,000 0 0 0 323,000 328,000 328,000 335,000 340,000 340,000 229,829 229,829 251,616 256,717 5,429 5,429 5,483 5,538 56,693 56,693 57,390 58,100 14,100 14,100 0 0 53,240 53,240 55,200 56,556 359,291 359,291 369,689 376,911 172,808 161,323 137,032 107,343 70,432 PERSONAL SERVICES: PRODUCTION ASSISTANT IN"TERACTIVE SPECIALIST PRODUCTION COORDINATOR - BTC CABLE TVADMINISTRATOR --- FTE --- FY98 FY99 1.00 1.00 1.00 1.00 1.00 1.00 .60 .75 3.60 3.75 CAPITAL OUTLAY: FY99 1 Workstation 1,000 1 Signage 2,000 1 Telephone System 6,000 1 Photocopier 1,600 1 BBT - Operating Equipment 3,500 14,100 T~ANSFER TO: Library Channel 10 Support Equip. Replacement Reserve 43,240 10,000 53,240 Beginning Balance Interest Income Cable TV Franchise Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance LOCAL ACCESS PASS THROUGH FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 21,841 85,309 2,225 0 97,684 98,000 99,909 98,000 16,643 39,368 0 2,100 24 22,070 0 3,425 19,774 0 36,441 66,963 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 116,346 158,624 198,397 0 0 0 98,000 98,000 98,000 98,000 98,000 98,000 36,265 36,265 39,742 40,555 750 750 758 766 17,707 17,707 17,727 17,747 1,000 1,000 0 0 0 0 0 0 55,722 55,722 58,227 59,068 85,309 116,346 158,624 198,397 237,329 PERSONAL SERVICES: COS~gJNITY PROGRAF~ER --- FTE --- FY98 FY99 1.00 1.00 1.00 1.00 CAPITAL OUTLAY: 1 Workstation FY99 1,000 1,000 - 100 - Beginning Balance Interest Income Cable TV Franchise Total Receipts Services And Charges Total Expenditures Ending Balance PUBLIC ACCESS FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 76,647 0 0 0 0 1,756 0 0 0 0 157,892 164,433 162,629 167,508 172,533 159,648 164,433 162,629 167,508 172,533 236,295 164,433 162,629 162,629 167,508 172,533 236,295 164,433 162,629 162,629 167,508 172,533 0 0 0 0 0 Beginning Balance Interest Income Transfer from Broadband Fund Total Receipts Commodities Capital Outlay Total Expenditures BBT EQUIPMENT REPLACE. RES. FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 43,469 45,792 2,671 0 10,000 10,000 12,671 10,000 0 143 10,348 1,563 10,348 1,706 -- FY99 BUDGET o- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 54,086 58,586 72,086 2,500 3,500 4,000 10,000 10,000 10,000 12,500 13,500 14,000 0 0 0 0 8,000 8,000 0 0 8,000 8,000 0 0 Ending Balance 45,792 54,086 58,586 72,086 86,086 PERSONAL SERVICES: --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: 1 BBT - Operating Equipment 1 Micro Computer Equipment FY99 5,000 3,000 8,000 CABLE REFRANCHISING FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET Beginning Balance 200,000 200,000 200,000 Ending Balance 200,000 200,000 200,000 FY00 PROJECTION 200,000 200,000 FY01 PROJECTION 200,000 200,000 - 101 - - 102 - Beginning Balance Debt Service Levy M & E Credits Interest Income Miscellaneous Revenue Accr Int On Bonds Bond Ordinance Transfers Abatements Funding Miscellaneous Transfer Total Receipts Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance DEBT SERVICE FUND FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 640,779 649,163 1,893,099 2,600,247 0 21,598 61,964 0 0 4,970 1,809 0 1,438,279 1,393,856 1,080,679 1,076,130 47,661 0 4,523,491 5,096,801 83 O 4,462,956 5,228,140 52,068 0 4,515,107 5,228,140 - FY01 -- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET 517,824 3,119,507 17,556 5,000 0 0 1,346,549 1,438,389 375,000 6,302,001 0 0 6,279,415 6,279,415 375,000 375,000 6,654,415 6,654,415 649,163 517,824 165,410 FY00 PROJECTION 165,410 4,483,446 32,509 5,000 0 0 1,286 031 1,394,807 232,000 7,433,793 0 7,075,902 232,000 7,307,902 291,301 FY01 PROJECTION 291,301 5,091,313 87,388 5,000 0 0 1,239,015 1,157,173 87,000 7,666,889 0 7,453,064 87,000 7,540,064 418,126 PERSONAL SERVICES: --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: Principal G.0. Bond Interest Exp FY99 4,230,000 2,049,415 6,279,415 TRANSFER TO: Residual Equity Transfer 375,000 375,000 - 103 - DEBT SERVICE FUND SUMMARY OF EXPENDITURES FY99 THROUGH FY2001 DATE OF AMOUNT GENERAL OBLIGATION ISSUE ISSUED Multi-Purpose & 12-89 2,960,000 *Sewer Construction Multi-Purpose & 12-90 2,300,000 *Sewer/Water Construction Multi-Purpose & 9-91 2,340,000 'Sewer Construction Multi-Purpose & Water Construction 'Special Assessment Refunded the Callable Portion of the 1985 & 1986 GO Bond issues 6-92 4,870,000 Multi-Purpose & * Sewer/Water Construction 6-94 7,370,000 Multi-Purpose & * Sewer/Water Construction 4-95 8,500,000 Water Construction 3-96 6,100,000 Multi-Purpose 6-96 295,000 Multi-Purpose 4-97 5,200,000 Water Construction 11-97 5,540,000 Multi-Purpose 4-98* * 8,500,000 Multi-Purpose 4-99' ' 11,500,000 Multi-Purpose 4-00' * 7,500,000 Less: Amount paid from abatements & fund balance Total Direct Tax Levy Obligation PRINCIPAL OUTSTANDING 1 -JUL-98 -PRINCIPAL AND INTEREST DUE- FY99 FY2000 FY2001 600,000 336,300 318,300 0 675,000 266,175 252,675 238,950 900,000 275,400 262,800 250,200 1,775,000 504,055 503,555 495,980 4,375,000 955,063 895,375 861,300 6,370,000 1,030,087 994,587 959,087 5,725,000 515,913 531,575 520,825 195,000 74,750 71,500 68,250 4,675,000 741,707 718,082 693,800 5,540,000 563,294 534,157 520,750 8,500,000 1,016,671 931,725 909,300 0 0 1,061,571 1,027,125 0 0 0 907,497 39,330,000 6,279,415 7,075,902 7,543,064 3,159,907 2,880,837 2,396,188 3,119,506 4,195,065 5,056,876 *Debt Service paid from each fund. * *Projected issues. - 104 - Beginning Balance Empl. Benefits Levy University Fire Contract Interest Income General Fund Transfer Miscellaneous Transfer Total Receipts Personal Services Co~odities Services And Charges Transfers Total Expenditures Ending Balance OTHER EMPLOYEE BENEFITS FINANCIAL PLAN FOR F¥99 - FY01 FY97 FY98 ACTUAL ESTIMATE 821,148 1,237,657 3,317,710 2,966,000 79,195 77,813 28,085 8,000 200,000 200,000 457,000 504,890 4,081,990 3,756,703 40,920 36,419 10 0 168,527 143,415 3,456,024 3,578,766 3,665,481 3,758,600 -- FY99 BUDGET -- DEPT FINkL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 1,235,760 1,092,035 383,991 3,030,228 3,318,730 3,477,325 80,147 82,553 84,204 14,000 14,000 14,000 0 0 0 590,174 610,103 643,601 3,714,549 4,025,386 4,219,130 52,367 52,367 54,773 55,570 0 0 0 0 157,983 157,983 159,563 161,160 3,647,924 3,647,924 4,519,094 3,992,414 3,858,274 3,858,274 4,733,430 4,209,144 1,237,657 1,235,760 1,092,035 383,991 393,977 PERSONAL SERVICES: ASST FINANCE DIRECTOR ADMINISTRATIVE SECRETARY --- FTE --- FY98 FY99 .15 .15 .23 .23 .38 .38 CAPITAL OUTLAY: FY99 TRANSFER TO: Hazardous Materials Oper. 8,783 Police Records Transfer 8,698 Police Patrol Transfers 349,071 Police Criminal Invest Trans 54,467 Police Administration Trans. 11,866 General Fund Benefits 2,801,717 Fire Training Transfer 7,771 Fire Suppression Transfer 317,005 Community Services Bureau 14,305 Jo. Co. Task Force Grant 7,229 Federal Crime Bill Grant 38,477 Fire Administration Transfer 21,383 Stop Violence/Wmn Grant 7,152 3,647,924 Beginning Balance Interest Income Total Receipts Services And Charges Transfers Total Expenditures Ending Balance PUBLIC SAFETY RESERVE FINANCIAL PLAN FOR FY99 - FY97 FY98 ACTUAJu ESTIMATE 4,101,570 3,898,436 254,075 160,000 254,075 16o,00o 209 3,570 457,000 480,000 457,209 483,570 3,898,436 3,574,866 TRANSFER TO: To Police Employee Benefit To Fire Employee Benefit - 105 - FY01 -- FY99 BLeDGET ~- DEPT FINAL FY00 FY01 REQUEST BI/DGET PROJECTION PROJECTION 3,574,866 3,149,657 2,689,446 150,000 125,000 100,000 150,000 125,000 100,000 209 209 211 213 575,000 575,000 585,000 585,000 575,209 575,209 585,211 585,213 3,149,657 2,689,446 2,204,233 375,000 200,000 575,000 CITY OF IOWA CITY EMPLOYEE BENEFITS FUND SUMMARY OF EXPENDITURES FY96 FY97 FY98 FY99 FY2000 FY2001 ACTUAL ACTUAL RE-EST BUDGET PROJECTED PROJECTED ..... $ .......... $ .......... $ .......... ~ .......... $ .......... $ ..... Costs Budgeted in Employee Benefits Fund Police & Fire Pension and Retirement General Fund Employee Benefits Workers Compensation Unemployment Insurance Loss Reserve Transfer Miscellaneous Transfers & Expenses Staff Support Police & Fire Retirement-Chapter 410 Transfer to General Fund-27 pay period TOTAL TRUST & AGENCY FUND BENEFITS 654,580 724,194 812,766 846,207 931,673 951,237 2,649,413 2,731,830 2,766,000 2,801,717 2,987,418 3,041,177 33,101 33,845 62,150 65,000 65,650 66,307 19,360 13,904 20,522 21,500 21,715 21,932 52,497 102,705 52,500 60,000 60,600 61,206 6,972 18,083 8,243 11,483 11,601 11,715 18,006 20,051 21,419 22,367 24,473 24,966 24,901 20,869 15,000 30,000 30,300 30,604 600,000 0 3,458,830 3,665,481 3,758,600 3,858,274 4,733,430 4,209,144 Costs Budgeted in General Fund FICA IPERS Health, Life & Disability Insurance TOTAL GENERAL FUND BENEFITS 654,830 700,212' 772,280 819,751 902,548 921,499 429,815 447,815 481,804 506,491 557,647 569,355 1,639,638 1,693,510 1,806,842 1,770,931 1,796,572 1,814,320 2,724,283 2,841,537 3,060,926 3,097,173 3,256,767 3,305,174 Paid from General Tax Levy PAID FROM EMPLOYEE BENEFITS TAX LEVY 74,870 109,707 294,926 295,456 269,349 263,997 2,649,413 2,731,830 2,766,000 2,801,717 2,987,418 3,041,177 Employer's Contribution Rate Police / Fire Retirement - City pays per State Cod 17.66% Police / Fire Retirement- State actuarial rate 17.66% 17.00% 17.00% 17.00% 16.99% 15.94% 13.62% 17.O0% 17.00% FICA 7.65% 7.65% 7.65% 7.65% 7.65% 7.65% IPERS 5.75% 5.75% 5.75% 5.75% 5.75% 5.75% Police & Fire Retirement - The State of Iowa adminsters the Police & Fire Retirement Fund. The State Code requires a minimum contribution from cities of 17%. The 6/30/97 annual actuary of the MFPRI (pension fund) calculated a city contribution rate of 13.62%, which would result in savings to Iowa City taxpayers of approximately $168,246 in the employee benefits property tax levy in FY99. FICA - Rate is expected to remain at 7.65%. Maximum salary covered on the social security portion is 568,400 for Calendar Year 1998. IPERS - The rate remains at 5.75%; the maximum salary cap was eliminated-effective January 1, 1997. - 106 - Beginning Balance Road Use Tax Interest Income Miscellaneous Transfer Total Receipts Services And Charges Transfers Total Expenditures ROAD USE TAX FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 4,937,261 3,682,189 1,409,190 4,144,470 4,100,000 4,200,000 227,385 180,000 200,000 103,498 23,577 23,501 4,475,353 4,303,577 4,423,501 1,201 1,300 1,425 1,425 5,729,224 6,575,276 4,535,744 4,535,744 5,730,425 6,576,576 4,537,169 4,537,169 Ending Balance 3,682,189 1,409,190 1,295,522 TRANSFER TO: Traffic Engineering 800,838 Streets Maintenance 2,002,506 SUMP PUMP DISCHARGE TILES 25,000 E/W Arterial ACT to Dubq 100,000 CURB RAMPS - A.D.A. 112,000 EXTRA WIDTH SIDEWALK 15,000 Entrance to City - Beautify 100,000 GILBERT ST RR CROSSING 20,000 Gilbert-Hwy 6 Dual Lefts 56,000 ~ 6 SIDEWALK/DRAINAGE 100,000 OVERWIDTH PAVING 25,000 Public Works Complex 83,200 Asphalt resurf/Chip Seal 395,000 Wooif-Newton to River 136,000 Airport Property Develop 50,000 Traffic Signals 130,000 Inter City Trails 30,000 Scott Blvd Sidewalk 60,000 SDT~4IT ST BRIDGE REPL 107,000 Traffic Calming 25,000 Transfer-JCCOG Trans 117,700 PIN Prog. RUT Projects 7,500 Forestry-Parkway Mtce. 38,000 4,535,744 FY00 PROJECTION 1,295,522 4,200,000 200,000 23,501 4,423,501 1,439 4,601,289 4,602,728 1,116,295 FY01 PROJECTION 1,116,295 4,200,000 200,000 23,501 4,423,501 1,453 4,637,750 4,639,203 900,593 - 107 - ROAD USE TAX FUND EXPENDITURE DETAIL FY 1996 FY 97 FY 1998 ACTUAL ACTUAL BUDGET FY 1999 PROJ. FY 2000 PROJ. FY 2001 PROJ. Miscellaneous Transfer - Gf Streets Transfer - Gf Traffic Engineering Transfer - Gf Forestry Transfer-GF Pin Grant J ransfer - JCrC, o(~ - I tans Planning Airport Property Development Asphalt & Chip Seal-Annual Benton-Orchard To Oaknoll Brookside Bridge Burlington St. Dam Safety Burlington/Gilbert Intersection Burlington/Governor Signals Burlington/Madison To Gilbert Capitol/Benton Signal Court St Extended Phase I Curb Ramps- A.D. A. Dodge - Governor To N. Dubuque Rd Dodge St.-Ac'dOId Dub Rd Int Dodge Street Paving Dubuque/Church Left Turn Bays East West Arterial Act To Dodg East West Parkway (Sycamore To Detention Basin) Entrances to City-Beautification Project Extra Width Sidewalk First Ave/lais Rr Crossing Improv First Ave/lais Rr Crossing Imprv First Ave-Extended First Ave-M uscatine/Bradford First Ave-Ralston Creek/Muscatine First Avenue Extended Foster Rd/Dubuque Intersection Foster Road-Dubuque to Prarie du Chien (ROW/Grading) Foster Road-West of Dubuque thru Elks Gilbert-Hwy 6 Dual Left Turn Lanes Gilbert - Hwy. 6 dual left turn lanes -Gilbert St IAIS Underpass Pedestrian Imp Gilbert St. Railroad Crossing Gilbert/Lakeside Signals Hwy 1/Hwy6/Riverside Dr Dual Left Turn Lanes 'Hwy 1/Sunset - Right Turn Hwy 6 WeSt (Coralville Strip) Hwy 6 Median, Sidewalk and Drainage Imp Hwy 6 Sidewalk/Drainage Hwy 6/1 St Ave - Left Turn Hwy 965 Extension Hy-Vee Storm Sewer 'la River Tr.-Water Plant / Taft Industrial Pk Rd Ditch Mtce -Intra City Bike Trails Iowa Ave Tattletales Iowa Avenue Streetscape Iowa River Bank Stabilization Iowa River Trail-lowa/S Hwy. 6 1,350 1,513,911 777,579 30,855 49,833 2,373,528 39,043 5,405 128,128 37,311 1,252 23,475 78,819 333 120,400 17,984 129,008 1,201 1,797,688 858,447 33,940 81,272 2,772,548 515,865 35,945 382,767 202 85,928 1,225 106 1,413 34,756 12,596 203,102 72 4,966 (22,168) 7,946 20 38,058 16,119 763 28 1,300 2,145,857 754,179 35,513 7,500 99,000 3,043,349 308,000 103,650 104,000 6,009 60,000 5,299 60,000 60,000 219,346 150,000 25,000 153,000 15,000 120,410 71,578 25,000 25,000 55,284 42,000 25,000 3,116 25,000 469,057 3,881 58,000 46,590 1,425 2,002,506 800,638 38,000 7,500 117,700 2,967,969 50,000 395,000 112,000 100,000 100,000 40,000 56,000 20,000 100,000 30,000 1,439 2,107,986 825,460 41,800 7,500 127,380 3,111,565 211,000 104,000 116,000 100,000 40,000 100,000 55,120 169,520 25,000 20,000 100,000 30,000 1,453 2,141,811 835,941 43,000 7,500 131,000 3,160,705 427,120 121,000 112,378 100,000 40,000 20,000 100,000 30,000 - 108 - Imu / Iowa Ave Kirkwood & Gilbert Upgrade Longfellow/Pine St Ped/Bicycle Trail Lower Muscatine-Deforest to Spruce Madison Street Paving Maiden Lane Pedestrian Bridge Maiden Lane St. Improvements Mall Drive/First Avenue Manor I Normandy Second. Access Meadow St Bddge Melrose Ave. - 218 West To The City Limits Melrose Ave. - West High To 218 Melrose Ave. Bridge Melrose Avenue Miscellaneous Projects Mormon Trek Sidewalk Mormon TrekJAbbey Lane Storm Sewer Mormon Trek/Rohret Road N. Summit St. Alley Embankment Oven~idth Paving Projects Plum St. Construction Public Works Complex Railroad Tunneling River Street Paving Rochester Bridge Rohret Road Improvements Rohret Road Pedestrian Bddge Scoff Blvd. / lais Rr Improv Scott Blvd. Extension Scott Boulevard Sidewalk Second Avenue Bridge Soccer Site Access Road South Gilbert Storm Sewer South: East - West Parkway Southgate Avenue Extension Summit St. Bddge Replacement Sump Pump Discharge Tiles Sycamore-City Limits to L Sycamore -HVVY 6 to Deforest Traffic Calming Traffic Signals Washington St. Plantings Washington/Iowa Signal Waterfront Drive Improv. Waterfront Drive Rr Crossing West High Tempora~ Lights Willow St.-Muscatine/Brookside Willow St. - Muscatine To Brookside WooIf Ave-Newton To N. Of River St WooIf Ave. Bridge Reconstruction Sub Total - Transfer to CIP Grand Total Road Use Tax Fund ROAD USE TAX FUND EXPENDITURE DETAIL FY1996 FY97 FY1998 ACTUAL ACTUAL BUDGET 50,000 15,000 73,511 41,783 64,737 3,577 69,918 128,398 62 1,565 585,519 1,527 402,225 230,000 151 54,349 8,742 219 18,627 8,701 741 85 21,605 25,758 15,500 25,000 17,938 22,062 2,397 4,539 146,000 (10,701) (13,425 10,037 3,463 8,259 451,143 40,000 217 5,526 25,807 50,586 475,284 14,123 7,194 38,683 2,650 6,364 50,000 12,000 20,000 1,112 78,000 5,407 2,583 5,261 19,139 6,957 1,057,992 3,431,520 7,626 2,957,876 5,730,424 45,417 3,533,227 6,576,576 FY1999 PROJ. 83,200 60,000 107,000 25,000 25,000 130,000 136,000 1,569,200 4,537,169 FY2000 PROJ. 25,523 100,000 50,000 75,000 25,000 25,000 120,000 1,491,163 4,602,728 FY2001 PROJ. 56,000 50,000 60,000 50,000 100,000 57,000 25,000 130,000 1,478,498 4,639,203 - 109 - Beginning Balance Charges For Services Local Governments Other State Grants Interest Income Transfer from Road Use Tax Gen Fund-non OpAdm. Transfer from Landfill Fund Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital ~tlay Transfers Total Expenditures JCCOG FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE 8,113 2,048 889 500 79,712 78,413 64,098 86,243 16 0 81,272 99,000 85,974 93,646 33,917 62,595 880 0 346,758 420,397 275,160 322,838 2,828 3,265 55,932 96,151 18,023 0 880 0 352,823 422,254 - FY01 -~ FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 191 1,408 1,874 500 1,500 500 83,739 87,352 88,854 83,500 83,500 83,500 0 0 0 117,700 127,380 131,000 101,078 108,802 112,160 62,700 66,000 66,600 0 0 0 449,217 474,534 482,614 337,893 337,893 369,709 377,179 5,386 5,386 5,457 5,529 98,421 98,421 98,902 99,386 6,300 6,300 0 0 0 0 0 0 448,000 448,000 474,068 482,094 Ending Balance 2,048 191 1,408 1,874 2,394 PERSONAL SERVICES: TECHNICAL ~SSISTANT ~ PCD ENGINEERING TECHNICIAN ADMINISTRATIVE SECRETARY ASSOCIATE PLJ~FATER SOLID WASTE PLANNER HUM~%N SERVICES COORDINATOR ASST PCD DIRECTOR/JCCOG EX D FY98 FY99 .10 .10 .20 .20 2.50 2.50 1.00 1.00 1.00 1.00 1.00 1.00 5.80 5.80 cAPITAL OUTLAY: FY99 4 On-Street Traffic Counters 4,000 I Workstation 2,300 6,300 JCCOGADMINISTRATION FINANCIAL PLAN FOR FY99 - RECEIPTS: Local Governmntl A~3encies State Grants Non fYper Admin Transfer Total FY99 FY97 FY98 FINAL AC'i~JAL ESTIMATE BUDGET 20,224 14,364 17,538 14,090 20,054 22,000 39,266 44,346 46,350 73,580 78,764 85,888 FY01 FY00 FY01 PROJECTION PROJECTION 17,538 17,538 22,000 22,000 50,950 52,350 90,488 91,888 EXPENDITURES: Personal Services Cormnodities Services lind Charges Capital Outlay Total -- FY99 BUDGET -- FY97 FY98 DEPT FINAL AC~AL ESTIMATE REQUEST BUDGET 39,228 49,636 51,575 51,575 650 855 1,540 1,540 26,658 28,011 31,848 31,848 10,670 0 0 0 77,206 78,502 84,963 84,963 FY00 FY01 PROJECTION PROJECTION 56,603 57,767 1,574 1,609 31,933 32,018 0 0 90,110 91,394 PERSONkL SERVICES: TEC"~NICAL ASSISTANT - PCD ENGINEERING TEC"H~ICIAN ADMINISTRATIVE SECRETARY ASST PCD DIRECTOR/JCCOG EX D --- FTE --- FY98 FY99 cAPITAL OUTLAY: .10 .10 .20 .20 .50 .50 .80 FY99 -110- JCCOG, TRANSPORTATION PLANNING FINANCIAL PLAN FOR FY99 - F¥01 RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET FY00 FY01 PROJECTION PROJECTION Charges For Services 28 0 0 Local Governmntl Agencies 21,735 25,241 26,770 State Grants 50,008 66,189 61,500 Road Use Tax 81,272 99,000 117,700 Non Oper Admin Transfer 5,000 0 0 Total 158,043 190,430 205,970 0 0 27,305 27,852 61,500 61,500 127,380 131,000 0 0 216,185 220,352 EXPENDITURES: -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET FY00 FY01 PROJECTION PROJECTION Personal Services 134,604 165,536 175,739 175,739 192,070 195,925 Commodities 1,289 1,561 2,919 2,919 2,948 2,977 Services And Charges 16,362 23,485 20,966 20,966 21,167 21,369 Capital Outlay 7,353 0 6,300 6,300 0 0 Total 159,608 190,582 205,924 205,924 216,185 220,271 PERSONAL SERVICES: ASSOCIATE PLANNER ASST PCD DIRECTOR/JCCOG EX D --- FTE --- FY98 FY99 2.50 2.50 .50 .50 3.00 3.00 CAPITAL OUTLAY: 4 On-Street Traffic Counters 1 Workstation FY99 4,000 2,300 6,300 JCCOG HUMAN SERVICES FINANCIAL PLAN FOR FY99 - FY01 RECEIPTS: FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET Charges For Services 861 500 500 Local Govern~tl Agencies 14,701 15,370 15,072 Interest Income 16 0 0 Non Oper Admin Transfer 41,708 49,300 54,728 Miscellaneous Transfer 880 0 0 Total 58,166 65,170 70,300 FY00 FY01 PROJECTION PROJECTION 1,500 500 16,338 16,710 0 0 57,852 59,810 0 0 75,690 77,020 EXPENDITURES: Personal Services Commodities Services And Charges Transfers Out Total PERSONAL SERVICES: R-JMAN SERVICES COORDINATOR -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 48,663 53,458 55,632 55,632 353 539 386 386 8,246 12,410 14,081 14,081 880 0 0 0 58,142 66,407 70,099 70,099 --- FTE --- FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 FY00 FY01 PROJECTION PROJECTION 61,065 62,324 389 392 14,216 14,353 0 0 75,670 77,069 FY99 -111 - JCCO~, FINANCIAL PLAN RECEIPTS: Local Governmntl Agencies Transfer from Landfill Total SOLID WASTE MG94T FOR FY99 - FY01 FY99 FY97 FY98 FINAL ACTUAL ESTIMATE BUDGET 23,052 23,438 24,359 33,917 62,595 62,700 56,969 86,033 87,059 FY00 FY01 PROJECTION PROJECTION 26,171 26,754 66,000 66,600 92,171 93,354 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ~XPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal Services 52,665 54,208 54,947 54,947 59,971 61,163 Commodities 536 310 541 541 546 551 Services And Charges 4,666 32,245 31,526 31,526 31,586 31,646 Total 57,867 86,763 87,014 87,014 92,103 93,360 PERSONAL SERVICES: SOLID WASTE PLANNER FY98 FY99 C3%P ITAL OUTLAY: 1.00 1.00 1.00 1.00 FY99 Beginning Balance Federal Grants Miscellaneous Revenue Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance COMMUNITY DEVELOPMENT GRANTS FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE -66,440 -223,911 685,587 691,071 9,422 0 695,009 691,071 57,130 46,955 10 0 329,870 149,250 465,470 274,238 852,480 470,443 -- FY99 BUDGET -- DBPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION -3,283 -3,283 -3,283 680,000 680,000 680,000 0 0 0 680,000 680,000 680,000 65,693 65,693 71,647 73,066 500 500 505 510 259,807 259,807 259,848 259,424 354,000 354,000 348,000 347,000 680,000 680,000 680,000 680,000 -223,911 -3,283 -3,283 -3,283 -3,283 pERSONAL SERVICES: HOUSING REHAB ASSISTANT REHAB OFFICER ASSOCIA~ PLANI~ER COMMUNITY DEVELOPMENT COORD PROGRAM ASSISTANT FY98 FY99 .30 .30 .30 .30 .40 .40 .10 .10 .20 .20 1.30 1.30 CAPITAL OUTLAY: 2 Land Acquisition 1 Building Improvements FY99 255,000 99,000 354,000 Beginnin] Balance Comm Der Block Grant Miscellaneous Revenue Loan Repayments Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures CDB~, METRO FINANCIAL PLAN ENTITLEMENT FOR FY99 - FY01 -- FY99 BUDGET -- DEPT FINAL REQUEST BUDGET FY97 FY98 ACTUAL ESTIMATE -10,402 -108,849 838,157 1,255,495 62,506 58,000 0 12,216 46 3,381 900,709 1,329,092 170,082 213,454 2,943 2,323 235,695 310,650 590,436 693,451 999,156 1,219,878 192,279 1,627 220,861 454,291 869,058 FY00 FY01 PROJECTION PROJECTION 365 1,307 1,594 830,000 830,000 830,000 40,000 40,000 40,000 0 0 0 0 0 0 870,000 870,000 870,000 192,279 209,984 214,177 1,627 1,642 1,657 220,861 221,087 221,314 454,291 437,000 433,000 869,058 869,713 870,148 Ending Balance -108,849 365 1,307 1,594 1,446 PERSONAL SERVICES: HOUSING REHAB ASSISTANT REHAB OFFICER ASSOCIATE PLANNER ADMINISTRATIVE SECRETARY COMMUNITY DEVELOPMENT COORD PROGRAM ASSISTANT --- FTE --- FY98 FY99 .70 .70 .70 .70 .80 .80 .25 .25 .70 .70 .30 .30 3.45 3.45 CAPITAL OUTLAY: FY99 1 Land Acquisition 183,485 3 Building Improvements 267,806 1 Micro Computer 3,000 454,291 Beginning Balance Charges For Services Comm Dev Block Grant Total Receipts Personal Services Services And Charges Capital Outlay Total Expenditures Ending Balance CDBG FLOOD GRANT FINANCIAL PLAN FOR FY99 FY97 FY98 ACTUAL ESTIMATE -14 -227 1,657 0 0 540,000 1,657 540,000 947 0 923 0 0 540,000 1,870 540,000 - FY01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION -227 -227 -227 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 -227 -227 -227 -227 -227 -113- Beginning Balance I.S.-Mini Cmptr Chg I.S.-Micro Cmptr Chg Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total ~xloenditures Ending Balance COMPUTER INFORMATION SERVICES FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE -1 252,063 373,259 240,095 319,876 492,158 693,135 318,880 306,640 15,995 31,885 67,723 157,325 89,561 194,071 492,159 689,921 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 3,213 0 0 352,840 357,369 362,046 276,558 204,036 200,646 629,398 561,405 562,692 320,861 320,861 351,063 358,146 23,992 23,992 24,231 24,471 177,758 177,758 178,911 180,075 110,000 110,000 7,200 0 632,611 632,611 561,405 562,692 3,213 0 0 0 PERSONAL SERVICES: OPERATIONS SPECIALIST PROGRA~9~ER/ANALYST SR. PROGR3t~S~ER/ANALYST INFORMATION SERV COORD INFORMATION SERVICES COORD PROGRA3~ER/;tNltLYST --- FTE FY98 FY99 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 .50 .50 5.50 5.50 CAPITAL OUTLAY: FY99 '. 100 Software 22,000 1 Mini Computer Software 8,000 20 RAM Upgrade 3,000 10 CPU Upgrade 3,000 5 Routers for Wide Area Network 37,500 1 Network Hub / Connect to Oper 2,500 1 Building Improvements 3,000 1 Desk 1,500 1 Workstation 2,500 1 Network Server 15,000 1 Pringer, laser 8,000 1 Printer, Laser - Color 4,000 110,000 Beginning Balance Interest Income Miscellaneous Revenue I.S.-Cmptr Repl Chgb Total Receipts Commodities Services And Charges Capigal Outlay Transfers Total Expenditures Ending Balance COMPUTER REPLACEMENT FUND FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 234,114 265,289 9,311 0 2,283 0 164,554 154,220 176,148 154,220 1,994 190 42 19,325 92,937 117,891 50,000 0 144,973 137,406 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 282,103 238,911 314,419 12,000 12,000 12,000 0 0 0 190,750 190,750 190,750 202,750 202,750 202,750 3,088 3,088 3,119 3,150 19,354 19,354 19,548 19,744 223,500 223,500 104,575 22,000 0 0 0 0 245,942 245,942 127,242 44,894 265,289 282,103 238,911 314,419 472,275 PERSONAL SERVICES: --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: 9 Printers 16 Modem(s) 5 LAN Switch 49 Micro Computer 30 RAM Upgrade 10 Software 1 Network Server 20 CPU Upgrade FY99 18,500 2,000 21,000 147,000 4,500 2,500 22,000 6,000 223,500 -114- POLICE COMPUTER REPLACEMENT FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEFT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 0 130,063 56,081 193,043 166,003 Federal Grants 34,993 0 0 0 0 I.S.-Cmptr Repl Chgb 62,700 133,175 137,220 137,220 137,220 Miscellaneous Transfer 51,778 0 0 0 0 Total Receipts 149,471 133,175 137,220 137,220 137,220 Commodities 365 0 183 183 185 187 Services And Charges 200 -4,168 75 75 75 75 Capital Outlay 18,843 39,992 0 0 0 0 Transfers 0 171,333 0 0 164,000 0 Total Ex~penditures 19,408 207,157 258 258 164,260 262 Ending Balance 130,063 56,081 193,043 166,003 302,961 Beginning Balance I.S.-Cmptr Repl Chgb Total Receipts Ending Balance FIN/HUMAN RESOURCES SFTWR RES. FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEFT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 0 0 0 35, 000 70,000 0 0 35,000 35,000 35,000 0 0 35,000 35,000 35,000 0 0 35,000 70,000 105,000 Beginning Balance Charges For Services Interest Income Miscellaneous Revenue Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures EQUIPMENT MAINTENANCE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE -80,725 18,602 1,353,239 1,221,113 2,405 500 1,294 1,000 19,981 0 1,376,919 1,222,613 429,801 436,246 667,182 574,637 170,717 214,080 9,892 0 1,277,592 1,224,963 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 16,252 27,554 2,364 1,250,000 1,262,000 1,303,000 2,000 2,000 2,000 1,000 1,000 1,000 0 0 0 1,253,000 1,265,000 1,306,000 444,925 444,925 485,282 494,867 723,224 604,411 610,155 615,957 198,682 192,362 194,753 197,196 0 0 0 0 1,366,831 1,241,698 1,290,190 1,308,020 Ending Balance 18,602 16,252 27,554 2,364 344 PERSONAL SERVICES: PARTS/DATA ENTRY CLERK MECHANIC I MECHANIC II MECHANIC III EQUIPMENT SHOP SUPERVISOR EQUIPMENT SUPERINTENDENT --- FTE --- FY98 FY99 1.00 1.00 3.00 3.00 1.00 1.00 2.00 2.00 1.00 1.00 .70 .70 8.70 8.70 CAPITAL OUTLAY: FY99 -115- Beginning Balance Charges For Services Interest Income Miscellaneous Revenue Sale Of Autos Interfund Loans Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance EQUIPMENT REPLACEMENT RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 2,361,489 2,649,374 1,006,241 987,553 135,871 90,000 18,185 0 7,671 0 24,000 23,502 1,191,968 1,101,055 35,381 36,735 0 3,224 4,471 7,173 864,231 1,252,356 904,083 1,299,488 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 2,450,941 1,300,402 303,030 1,024,000 1,035,000 1,045,000 100,000 80,000 80,000 0 0 0 0 0 0 3,939 3,939 3,939 1,127,939 1,118,939 1,128,939 38,331 38,331 42,021 42,879 0 0 0 0 4,947 4,947 4,990 5,034 2,235,200 2,235,200 2,069,300 887,500 2,278,478 2,278,478 2,116,311 935,413 2,649,374 2,450,941 1,300,402 303,030 496,556 PERSONAL SERVICES: EQUIPMENT SUPERINTENDENT BUYER I - EQUIPMENT --- FTE --- FY98 FY99 .30 .30 .50 .50 .80 .80 CAPITAL OUTLAY: FY99 Tree Spade Class 22,200 Spreader Class - Airport 8,300 Small Spreader Class 5,500 Spreaders 41,500 Snow Blower 137,000 Street Flusher Truck 101,500 End loader 96,800 Gang Mower Class 54,700 Snow Plow - Airport 8,200 Snow Plows 58,200 Cargo Van Class 18,300 Passenger Van Class 39,800 Chipper Class 25,600 Generator(s) 18,700 Concrete Saw Class 1,400 Roller Class 20,000 Recycle Truck(s) 279,600 Skid Loader 12,300 Bulldozer Class 567,800 L/F Compactor 405,600 1 Ton Flatbed Class 89,100 Compact Truck - Airport 16,000 3/4 Ton P/U Class 43,200 3/4 Ton 4x4 P/U 22,400 1 Ton Utility Class 29,700 3/4 Ton Utility Class 25,100 Compact Auto(s) 38,700 Compact P/U Truck 48,000 2,235,200 Beginning Balance University Fire Contract Total Receipts Capital Outlay Transfers Total Expenditures Ending Balance FIRE EQUIP REPLACEMENT RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 243,756 238,353 19,030 22,440 19,030 22,440 '23,293 0 1,140 260,000 24,433 260,000 238,353 793 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 793 23,907 47,715 23,114 23,808 24,285 23,114 23,808 24,285 0 0 0 0 0 0 0 0 0 0 0 0 23,907 47,715 72,000 Beginning Balance Charges For Services Junk Car Removal Interest Income Miscellaneous Revenue Photographic Supp. Total Receipts Personal Services Commodities Services And Charges Capital Outlay Transfers Total Expenditures Ending Balance CENTRAL SERVICES FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -~ FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 240,658 213 , 708 207,537 262 , 203 281,314 664 , 575 806 , 100 756,700 761,000 764 , 400 10,890 0 11,300 11,300 11,300 11 , 341 150 8,900 8 , 900 8 , 900 855 0 850 850 850 10,521 0 500 500 500 698,182 806 , 250 778 , 250 782 , 550 785 , 950 59,966 70,453 73,521 73 , 521 80,186 81,772 69,226 83 , 344 83,161 83 , 161 83,922 84 , 690 459 , 713 621,624 543 , 902 543 , 902 549,331 554 , 812 126,227 37,000 23,000 23 , 000 50,000 140,000 10,000 0 0 0 0 0 725,132 812,421 723,584 723,584 763,439 861,274 213,708 207,537 262,203 281,314 205,990 PERSONAL SERVICES: CENTRAL SERVICES CLERK BUYER II PURCHASING AGENT MAIL CLERK --- FTE --- FY98 FY99 CAPITAL OUTLAY: FY99 1.00 1.00 4 Photocopier 15,000 · 10 .10 1 Laminator 5,000 .10 .10 1 Micro Computer 3,000 .50 .50 1.70 1.70 23,000 - 117- Beginning Balance Library Dept Transfer Miscellaneous Transfer Total Receipts Ending Balance LIBRARY EQUIP REPL RESERVE FINANCIAL PLf~N FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 0 11,790 0 21,330 0 33,120 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 33,120 44,910 56,700 11,790 11,790 11,790 0 0 0 11,790 11,790 11,790 0 33,120 44,910 56,700 68,490 Beginning Balance Miscellaneous Transfer Total Receipts Transfers Total Expenditures Ending Balance PARK LAND AQUISITION RESERVE 'FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 0 442,963 0 442,963 0 50,000 0 50,000 392,963 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 392,963 392,963 392,963 0 0 0 0 0 0 0 0 0 0 0 0 0 392,963 392,963 392,963 Beginning Balance Library Dept Transfer Miscellaneous Transfer Total Receipts Ending Balance LIBRARY COMPUTER REPL RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 0 140,000 0 94,249 0 234,249 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 234,249 259,249 284,249 25,000 25,000 25,000 0 0 0 25,000 25,000 25,000 0 234,249 259,249 284,249 309,249 Beginning Balance Miscellaneous Transfer Total Receipts Transfers Total Expenditures Ending Balance PARK LAND DEVELOPMENT RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 0 50,552 0 50,552 42,729 0 42,729 0 7,823 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 7,823 7,823 7,823 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,823 7,823 7,823 - 118- Beginning Balance Federal Grants Housing Admin. Grant Interest Income Rent Of Property Miscellaneous Revenue Miscellaneous Transfer Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance ASSISTED HOUSING FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 39,755 254,533 3,509,771 3,498,000 448,991 448,000 8,211 0 232,650 220,000 532 0 49,524 0 4,249,679 4,166,000 381,582 · 495,310 18,589 21,691 3,629,405 3,727,341 5,325 0 4,034,901 4,244,342 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 176,191 176,671 125,634 3,523,009 3,523,009 3,523,009 424,176 424,176 424,176 8,211 8,211 8,211 232,859 232,859 232,859 0 0 0 0 0 0 4,188,255 4,188,255 4,188,255 533,438 533,438 582,002 593,542 17,477 17,477 17,648 17,822 3,636,860 3,636,860 3,639,642 3,642,506 0 0 0 0 4,187,775 4,187,775 4,239,292 4,253,870 254,533 176,191 176,671 125,634 60,019 PERSONAL SERVICES: LEASED HSNG RECEPTIONIST CLERK/TYPIST - LEASED HSNG M.W. II - PUBLIC HOUSING INTAKE WORKER HOUSING MANAGEMENT AIDE OFFICE COORD - ASSISTED HSNG HOUSING SPECIALIST SECTION 8 COORDINATOR PUBLIC HOUSING COORDINATOR HOUSING ADMINISTRATOR HOUSING INSPECTOR --- FTE --- FY98 FY99 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 2.00 1.00 1.00 1.00 1.00 .75 .75 CAPITAL OUTLAY: FY99 10.75 11.75 0 Beginning Balance Federal Grants Total Receipts Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance PUBLIC HOUSIN~ PRO~RAM 1-06 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION -1,667 0 0 0 0 20,568 0 0 0 0 20,568 0 0 0 0 969 0 0 0 0 0 9,665 0 0 0 0 0 8,267 0 0 0 0 0 18,901 0 0 0 0 0 0 0 0 0 0 -119- Beginning Balance Interest Income Miscellaneous Revenue Total Receipts Ending Balance PUBLIC HOUSING REPL RESERVE FINANCIAL PLAN FOR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 165,240 240,275 12,414 0 62,621 56,400 75,035 56,400 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 296,675 368,075 442,475 15,000 18,000 21,000 56,400 56,400 56,400 71,400 74,400 77,400 240,275 296,675 368,075 442,475 519,875 Beginning Balance Charges For Services Federal Grants Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance Beginning Balance Charges For Services Federal Grants Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures Ending Balance PUBLIC HS~-NEW CONSTR./008 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION -4,248 0 0 0 0 -200 0 0 0 0 143,947 0 0 0 0 143,747 0 0 0 0 65,741 0 0 0 0 0 115 0 0 0 0 0 6,033 0 0 0 0 0 67,610 0 0 0 0 0 139,499 0 0 0 0 0 0 0 0 0 0 PUBLIC HSG-NEW CONSTR./009 FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION -2,149 0 0 0 0 -300 0 0 0 0 73,354 0 0 0 0 73,054 0 0 0 0 31,111 0 0 0 0 0 74 0 0 0 0 0 4,331 0 0 0 0 0 35,389 0 0 0 0 0 70,905 0 0 0 0 0 0 0 0 0 0 - 120 - Beginning Balance Federal Grants Interest Income Total Receipts Com~aodities Services And Charges Capital Outlay Total Expenditures Ending Balance PUBLIC HSG. ACQUISITION 1-06 FINANCIAL PLAN POR FY99 - FY01 FY97 FY98 ACTUAL ESTIMATE 0 895 135,832 24,608 31 0 135,863 24,608 1,040 0 17,968 0 115,960 25,503 134,968 25,503 895 0 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Beginning Balance Loan Repayments Total Receipts Capital Outlay Transfers Total Expenditures Ending Balance ENERGY CONSERVATION FINANCIAL PLAN FOR FY99 - FY97 FY98 ACTUAL ESTIMATE 66,387 80,648 16,165 0 16,165 0 1,408 40,320 496 0 1,904 40,320 FY01 -- FY99 BUDGET -- DEPT FINAL FY00 FY01 REQUEST BUDGET PROJECTION PROJECTION 40,328 40,328 40,328 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 40,328 40,328 40,328 80,648 40,328 - 121 - Beginning Balance Tort Levy M & E Credits Risk Management Fees Interest Income Miscellaneous Revenue Interfund Loans Total Receipts Personal Services Commodities Services And Charges Capital Outlay Total Expenditures RISK MANAGEMENT LOSS RESERVE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 1,725,005 1,840,074 1,671,543 0 0 183,000 0 0 1,784 796,840 558,585 514,702 85,758 43,751 56,358 181,875 2,760 2,500 149,626 0 0 1,214,099 605,096 758,344 80,301 80,110 85,538 85,538 3,220 2,604 3,892 3,892 1,009,138 690,913 1,051,715 1,051,715 6,371 0 0 0 1,099,030 773,627 1,141,145 1,141,145 Ending Balance 1,840,074 1,671,543 1,288,742 PERSONAL SERVICES: OCC. HEALTH & SAFETY SPECIAL ASST FINANCE DIRECTOR ADMINISTRATIVE SECRETARY FY98 FY99 CAPITAL OUTLAY: 1.00 1.00 .30 .30 .29 .29 1.59 1.59 FY00 PROJECTION 1,288,742 381,367 2,835 526,035 56,358 2,500 0 969,095 93,398 3,931 1,072,755 0 1,170,084 1,087,753 FY01 PRO0~CTION 1,087,753 396,731 6,643 531,403 56,358 2,500 0 993,635 95,260 3,970 1,094,560 0 1,193,790 887,598 FY99 HEALTH INSURANCE RESERVE FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 A~AL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 2,600,650 2,915,391 2,849,755 2,600,946 2,350,132 Health Insurance Chargebacks 2,615,288 2,535,000 2,617,000 2,643,170 2,669,602 Interest Income 150,694 100,000 152,500 152,500 152,500 Total Receipts 2,765,982 2,635,000 2,769,500 2,795,670 2,822,102 Services And Charges 2,451,241 2,500,636 2,818,309 2,818,309 2,846,484 2,874,940 Transfers 0 200,000 200,000 200,000 200,000 200,000 Total Expenditures 2,451,241 2,700,636 3,018,309 3,018,309 3,046,484 3,074,940 Ending Balance 2,915,391 2,849,755 2,600,946 TRANSFER TO: Health Ins. Transfer 200,000 200,000 2,350,132 2,097,294 - 122 - SPECIAL ASSESSMENTS FINANCIAL PLAN FOR FY99 - FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Beginning Balance 146,544 161,883 161,794 162,794 163,794 Interest Income 8,771 0 0 0 0 Special Assessments 107,924 23,577 24,501 24,501 24,501 Gen Fund-non Op Adm. 2,925 0 0 0 0 Total Receipts 119,620 23,577 24,501 24,501 24,501 Services And Charges 0 89 0 0 0 0 Transfers 104,281 23,577 23,501 23,501 23,501 23,501 Total Expenditures 104,281 23,666 23,501 23,501 23,501 23,501 Ending Balance 161,883 161,794 162,794 163,794 164,794 TRANSFER TO: Spec Asses 71190 to RUT 23,501 23,501 Beginning Balance Interest Income Miscellaneous Revenue Total Receipts Capital Outlay Total Expenditures Ending Balance PERSONAL SERVICES: RISE REPAYMENT FUND FINANCIAL PLAN FOR FY99 FY01 -- FY99 BUDGET -- FY97 FY98 DEPT FINAL FY00 FY01 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 8 , 328 7,153 7,153 7,153 7,153 216 0 0 0 0 12,000 13,391 13,391 13,391 13,391 12,216 13,391 13,391 13,391 13,391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 13 , 391 7,153 7,153 7,153 7,153 7,153 --- FTE --- FY98 FY99 .00 .00 CAPITAL OUTLAY: FY99 1 Loan Repayment 13,391 13,391 - 123 - . i': '.,. - 124 - Capital Improvement Projects Summary by Funding Source - Receipts Only Activity Project Name 1998 Totals for 4426 - OTHER STATE GRANTS 557,482 Totals for 4427- FLOOD REIMBURSEMEN 86,223 Totals for 4431 - FEDERAL GRANTS 7,296,104 Totals for 4511 - INT. ON INVESTMENTS 490,515 Totals for4681 - CONTRIB. & DONATION 602,000 Totals for 4684 - MISCELLANEOUS OTHE Totals for4711 - SALE OF BONDS Totals for 5120 - ROAD USE TAX Totals for 5171 Totals for 5173 Totals for 5174 Totals for 5176 Totals for 5179 Totals for 5181 Totals for 5182 Totals for 5183 Totals for 5185 - GEN FUND-NON OP AD - GEN FUND-PARKS - GEN FUND-LIBRARY - GEN FUND-PRKLND AC - GEN FUND-OTHER - PARKING FUND - WASTEWATER TREA TM - WATER FUND - SANITATION-LANDFILL Totals for 5186 - AIRPORT FUND Totals for 5187 - TRANSIT FUND Totals for 5190- MISCELLANEOUS TRAN Totals for5196 - TRANSFER IN - 96 GO Totals for 5197 - TRANSFER IN - 97 GO Totals for 5198 - TRANSFER IN - 98 GO Totals for 5199 - TRANSFER IN - 99 GO Totals for 5200 - TRANSFER IN - O0 GO Totals for 5201 - TRANSFER IN - 01 GO Totals for 5202 - TRANSFER IN - 02 GO Totals for 5297 - 97 SEWER TRANSFERS Totals for 5298 - 98 SEWER TRANSFERS Totals for 5299 - 99 SEWER TRANSFERS Totals for 5399 - 99 WATER TRANSFERS Totals for 5400 - 2000 WATER TRANSFER Totals for 5900 - INTERFUND LOANS Receipts Total: 27,644,659 3, 667, 784 278, 902 158,996 51,322 92, 729 9,000 200,000 347,287 41,791 1,834, 094 3,052 109,531 471,333 1,564,930 9,958,931 8,395,322 1999 1,949,067 1,380,000 1,671,500 46,134,226 1,569,200 118,000 270,000 300, 000 170,000 300,0O0 25, 70O, 726 17,260,000 175,238 97,006,957 9,674,489 7, 623, 536 1,061,500 82,221,512 200O 2,526,065 100,000 17,095,486 1,491,163 50, 000 300,000 170,000 164,000 7, 898, 726 155,000 5,048,000 34,s98,44o 2001 320,000 100,000 37,607,213 1,478,498 50,000 291,600 300,000 3,076,225 7,288,161 30,319,052 8o,83o,749 2002 320, OO0 100,000 1,503,360 300, 000 170,000 5,165, 750 7,559,~10 Total 557,482 86,223 12,411,236 490,515 1,982,000 1,971,500 128,481,584 9,710,005 496, 902 158,996 51,322 92,729 9, 000 761,600 1,547,287 3,628,016 2,134, 094 3,052 109,531 635,333 1,564, 930 9,958,931 8,395,322 25, 709, 726 7, 898, 726 7,288,161 5,165,750 9,674,489 7, 623,536 17,415,000 5,048,000 30,319,052 1,236, 738 302,6f6,768 - 125 - Capital Improvement Projects Summary by Category VAX Activity Project Name 1998 1999 2000 2001 2002 Total Brfdges 2,251,500 1,099,300 874,400 562,432 584,930 5,372, 562 Street Reconstruction 7,556,986 3,990,240 4.982,690 7,079,227 4,133,080 27,742,225 Ped& Bike Trails 3.085,949 30,000 375, 523 30,000 30,000 3,551,472 Wastewater 17,648,312 17,560.000 455,000 300.000 300,000 36,263,312 Water 6,453.209 3.334,500 9,11 I. 760 33,395,277 170.000 52,464, 746 Stormwater 1,271.471 125, 000 1,565,800 1,025.000 1.025.000 5, 012.271 Parks & Recreation 2,645,344 465,000 516,520 165,000 165,000 3,856,864 Airport 5,048,492 3,080.018 2,628,961 10,757,471 Landfill I, 834. 094 1,834, 094 Other Projects 9.553,341 24.353,173 1,266,060 666,600 1,151.100 37,010.274 GRAND TOTALS 57,248,700 54,037,231 21,796,714 43,223,536 7,559,110 183,865,291 - 126 - Bridges 3,4OO 500,000 4,000 104,000 270,400 Bridges 5-Year Projection 2002 2@2,465 292,465 270,4oo 345,750 Street Reconstruction The Street Reconstruction category accounts for the construction and rebuilding of existing Cib/streets, the purchase of land for future street right- of-way, and the construction of New Streets within the City. Project Name 1998 1 ST AVE-MUSCATINE/BRADFQRD 1,238,100 1 ST AVE-RALSTON CREEK/MUSCATIN 31,737 ANNUAL ASPHALT & CHIP SEAL 334,900 395,000 BENTON/ORCHARD-OAKNOLL BURLINGTON/GILBERT INTERSECTIQ 109 BURLINGTON/GOVERNOR SIGNALS 60,000 BURLINGTON/MADISON TO GILBERT 82,299 CAPITOL/BENTON SIGNAL 60,000 CAPTAIN IRISH PKWY PH III - ACT TO DODGE CAPTAIN IRISH PKWY-ACT/DODGE 953,000 COURT ST EXTENDED PHASE I 815,000 CURB RAMPS - A.D.A. 219,346 112,000 DODGE ST-ACT/OLD DUB RD INT 450,000 800,000 DODGE STREET PAVING 25,000 DUBUQUE/FOSTER RD INTERSECTION EAST-WEST PARKWAY EXTRA WIDTH SIDEWALK 15,000 15,000 FIRST AVENUE EXTENDED 26,000 Foster Fid - W of Dubq - Ph II to Elks FOSTER RD-DBQ/PRAIRIE DU CHIEN FOSTER RD-PH 1-W OF DUBQ FOSTER RD-PH 2 TO ELKS 125,000 GILBERT ST CORRIDOR STUDY 25,000 GILBERT ST IAIS UNDERPASS GILBERT ST FIR CROSSING 92,244 20,000 GILBERT/HIGHWAY 6-DUAL LEFT 422,240 HWY 1/6/RIVERSIDE - DUAL LEFT 42,000 HWY 1/SUNSET - RIGHT TURN 100,000 HWY 6/1ST AVE - LEFT TURN 100,000 IOWA AVENUE STREETSCAPE 208,000 KIRKWOOD & GILBERT UPGRADE 15,000 L MUSCATINE-DEFQREST/SPRUCE MELROSE AVE-WEST HIGH/HWY 218 96,125 MELROSE AVENUE 434,287 MORMON TREK SIDEWALK MORMON TREK-BENTON/MELROSE 200,000 OVERWIDTH PAVING PROJECTS 25,000 25,000 PARK RD/RIVERSlDE-LEFT TURN RIVER ST PAVING 432,310 SCOTT BLVD SIDEWALK 60,000 SCOTT BOULEVARD EXT-PHASE 1 SOCCER SITE ACCESS ROAD 40,000 SOUTHGATE AVE. EXTENSION 530,103 1999 2000 2001 2002 1,200,000 411,000 427,120 444,360 2,000,000 116,000 121,000 126,000 600,000 446,000 1,012,378 15,000 15,000 555,280 310,000 455,120 302,000 714,240 800,000 166,000 20,000 600,000 20,000 175,479 25,000 25,000 60,000 1,278,655 15,000 1,457,000 20,000 25,000 207,065 300,000 Total 1,238,100 31,737 2,012,380 2,000,000 109 60,000 82,299 60,000 1,200,000 953,000 815,000 694,346 1,250,000 1,303,655 1,046,000 1,012,378 75,000 1,482,000 865,280 757,120 1,514,240 125,000 25,000 165,000 172,244 422,240 42,000 100,000 100,000 208,000 15,000 600 000 96 125 434 287 175 479 200 000 125 000 207 065 432 310 120 000 300 000 40,000 530,103 - 128 - 12,000 20,000 422,428 ~5,000 25,000 25,000 25,000 150,000 130,000 120.080 130,000 135,000 515,000 12,000 422,428 Street Reconstruction 5-Year Proieclion -.:.~ .........._ ..........: . ..:.:. ~ :;:~!~ : ;,~--...?.~---':;:"7...~~i.~!'"""- .'~'~ Ped& Bike Trails Ped & Bike Trails 5-Year Projection Wastewater LAURA DR SANITARY SEW ER MELROSE MARKET SANITARY SEWER N RVR CORR]DOR/BUAYSVILLE NAPOLEON PARK LIPT STATtO,'~ 47,287 100,000 540,070 2,256,3£8 4,004 155,000 45~000 300,000 300,000 Wastewater 5-Year ProjectioR "': r---"~ ----/~ ..............: 8 ~, ~-z_T- ~ ..... .......... ,~1 li~'-_.._;.?.,~ ......................... ~J,X'l ~' ~ ?,"~'~ '. ;o.~,~,,'..:.~:--,.~.,.';....;~ ..........................__ '~',~ i~¢-" ~¢:¢~ .............................................. ~" :~..:;~a--~;~! ................... i , !,'.:f~!c ....:x~ ',.'; ..........................: ,; ?~,,~:;,:~';~'.~?,~',"/-r~:..'_..'?.¢~Z:~:'/ 47,287 2,900 50,O00 2,256,358 1,296,098 4,004 435,600 Water 1,604.000 $36o 3t 62%277 867,785 52,129 82,196 1,993 970 WATER TREATMENT FAO;LITY463,823 WILL~AMS GAS PtPEL[NE RELOC47,208 3,164,500 Water 5-Year Projection ,~.' ..............~"i'_~;~;~;5...-.q ............ ~ .;"! .............__.~ ............... ~ ,_ i/- ............_ ..........: ~ ~i'-~ ...................!.=....~-.-- ~.i.~i-~.~h~---~-- 2,960,000 867,785 2088,000 534,124 Stormwater Stormwater 5-Year Projection Parks & Recreation CBD PLAYGROdND EQUIPMENT REPL 9,916 NAPOLEON PARK SOFTBALL FIELDS800,000 OPEN SPACE-LAND ACQUISITION50,000 5O,OOO SO000 50,000 50,OO0 PARK ACCESSJBIUTY FROGRAMS36,302 25,000 25,000 25,000 25,000 PARK SHELTER IMPR©VEMENTS25,000 ~0,000 10,000 10,000 IO,OO0 PARKLAND DEVELOPMENT 12,000 50,OO0 SO000 50,000 50,000 PARKS MAINTENANCE FACtL~TY491 89O REC CENTER OFFICE RENOV 50,000 SCOT~ PARK DEYELOPMENT ?,~44 STBRGIS FERRY PARK DEVELOPMENT~ ~ 5,000 W ETBERB¥ PARK DEVELOPMENT 81,120 Parks & Recreation 5-Year Projectior~ : Airport Airport 5-Year Projection Landfill Landfill 5-Yearr Projection Other Projects The Other Projects category accounts for a variety of construction and reconstruction projects that do not fall into any other category. Project Name 1998 1999 2000 2001 2002 ANIMAL SHELTER-WEST WING 202,832 ART 100,O00 CEMETERY EXPANSION 250,000 CiViC CENTER - OTHER PROJECTS 154,892 CIVIC CENTER - ROOF PROJECTS 73,000 CIVIC CENTER NORTH 3RD FLOOR 20,000 1,500,000 CIVIC CTR EXERCISE ROOM/SHOWER 1,800 COPS GRANT 599,833 DOWNTOWN STREETSCAPE 1,635,000 ENT. TO CITY-BEAUTIFICATION 100,000 FIRE APPARATUS FIRE STATION #3 EXPANSION 22,590 FY 96 BUS ACQUISITION 68,874 FY96 FIRE PUMPER 262,000 GIS COMPUTER PACKAGE 7,660 IOWA AVENUE PARKING RAMP 100,000 LIBRARY COMPUTER REPLACEMENT 520,000 LIBRARY EXPANSION 51,322 17,680,000 LIBRARY ICN ROOM 75,595 LIBRARY-ROOF, HVAC, CARPET 358,110 245,140 MERCER PARK AQUATIC CTR EXP 700,000 MONTGOMERY/BUTLER HOUSE 64,485 PARKING RAMP - NEAR SOUTHSIDE 4,160,000 POLICE SECOND FLOOR DESIGN 47,571 524,000 PUBLIC WORKS COMPLEX 22,062 2,463,200 RAMP MAINTENANCE & REPAIR 100,000 270,000 SCANLON GYMNASIUM 800,000 SENIOR CENTER - HVAC RENOV 150,000 SR CENTER REPAIRS-PHASE II 175,238 TORNADO WARNING SIRENS 32,000 TRANSIT DOWNTOWN INTERCHANGE 219,310 TRANSIT PARKING LOT RESURFACE 150,000 100,000 100,000 475,000 156,160 175,000 164,000 100,000 288,900 100,000 291,600 100,000 100,000 351,100 600,000 Total 202,832 400,000 725,000 488,052 73,000 1,520,000 1,800 763,833 1,635,000 400,000 640,000 22,590 68,874 262,000 607,660 100,000 520,000 17,731,322 75,595 603,250 700,000 64,485 4,160,000 571,571 2,485,262 661,600 800,000 150,000 175,238 32,000 219,310 150,000 - 137 - Other Projects Other Projects 5-Year Projection .... · ' ! i ~ ,, '...~;"--~ .. !,,,?-.~. :~.~ ..................... : 'i .r~ :;~ ....................... . 19~ 19~ 20~ 2001 20~ Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 4711 39100 4511 9590 39110 4511 959O 39600 4711 J34525 5120 5196 5197 9220 34540 4426 5120 9220 39700 4711 39800 4711 Project Name 1998 O0 WATER:REV BOND CONTROl. SALE OF BONDS Receipts Total: 1996 G.O. BOND iISSUE INT. ON INVESTMENTS 12,043 Receipts Total: 12,043 MISC. TRANSFERS 426,739 Expense Total 426, 739 '1996 G.O. BOND ISSUE - WATER INT. ON INVESTMENTS 20,000 Receipts Total: 20,000 MISC. TRANSFERS 1,138,191 Expense Total I, 138,191 1999 G.O. BOND ISSUE SALE OF BONDS Receipts Total: I S T A VE. MUSCA TINE/BRADFORD ROAD USE TAX 120,410 TRANSFER IN - 96 GO 104,657 TRANSFER IN -97 GO 1,013,033 Receipts Total: 1,238,100 CONTRACTED IMPROV. 1,238,100 Expense Total 1,238,100 f ST A VE-RALS TON CREEK/MU$CA TIN ~ OTHER STATE GRANTS 10,000 ROAD USE TAX 21,737 Receipts Total: 31,737 CONTRACTED IMPROV. Expense Total :2000 G.O.-~BOND :ISSUE ': ': SALE OF BONDS Receipts Total: 200t G,O. BONDilSSUE~ : ': ::: SALE OF BONDS Receipts Total: 1999 2000 2001 2002 25,709,726 25,709,726 31,737 3 I, 737 7,998,726 7, 998, 726 30,319,052 30,319,052 7,288,161 7,288,161 Totals I 30,319,052 3~ 319,052 12,043 I~043 426,739 42~739 20,000 2~000 1,138,191 1,138,191 I 25,709,726 2~709,726 I 120,410 104,657 1,013,033 1,238,100 1,238,100 1,23~100 I 10,000 21,737 31,737 31,737 31,737 I 7,998,726 ~998,726 I 7,288,161 ~288,161 - 139 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses A~ivi~ 4431 5120 5201 922O 1353~0 4431 5120 5202 9220 35320 4431 5120 5202 9220 33930 4511 8163 8164 8340 9590 3394O 4511 4711 4711 8164 9590 33950 4711 Project Name 1998 1999 :2ND AVENUE BRIDGE . FEDERAL GRANTS ROAD USE TAX TRANSFER IN - 01 GO Receipts Total: CONTRACTED IMPROY. Expense Total 3RD AVENUE BRIDGE FEDERAL GRANTS ROAD USE TAX TRANSFER IN - 02 GO Receipts Total: CONTRACTED IMPROY. Expense Total 4TH AVENUE BRIDGE FEDERAL GRANTS ROAD USE TAX TRANSFER IN - 02 GO Receipts Total: CONTRACTED IMPROV. Expense Total 97 SEWER REVBOND CONTROL INT. ON INVESTMENTS 103,517 Receipts Total: 103,517 MANAGEMENT SERVICES 17,006 OTHER PROF. SERVICES 32,185 MEALS (NON-TRAVEL) 100 MISC. TRANSFERS 10,448,127 Expense Total 10,497,418 98 SEWER REV BOND CONTROL:: : INT. ON INVESTMENTS 185,000 SALE OF BONDS SALE OF BONDS Receipts Total: OTHER PROF. SERVICES MISC. TRANSFERS Expense Total 99 SEWER REV BOND CONTROL:: : SALE OF BONDS Receipts Total: 7,500,000 7,685,000 61,464 7,623,536 7, 685, 000 17,260,000 17,26~000 2O00 155,000 155,000 2001 160,000 50,000 71,216 281,216 281,216 281,216 2002 160,000 38,000 94,465 292,465 292,465 292,465 160,000 38,000 94,465 292,465 292,465 292,465 To~ls I 160,000 50,000 71,216 281,216 281,216 281,216 I 160,000 38,000 94,465 29~465 292,465 292,465 I 160,000 38,000 94,465 29~465 292,465 292,465 I 103,517 103,517 17,006 32,185 100 10,448,127 10,49~418 I 185,000 17,260,000 7,500,000 24,945,000 61,464 7,623,536 7,68~000 I 155,000 15~000 - 140 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 31940 . 99 WATER REVBOND CONTROL 4711 SALE OF BONDS 33590 5297 9220 37490 4684 Receipts Total: ABBEY LANE SANITARY SEWER 97 SEWER TRANSFERS 1,500 Receipts Total: 1, 500 CONTRACTED IMPROV. 1,500 Expense Total 1,500 9220 37480 4431 5199 5200 922O 37310 5900 9210 38510 5197 9220 34765 5120 5120 5200 9220 9220 AIRPORT MAINTENANCE BUILDING MISCELLANEOUS OTHER Receipts Total: CONTRACTED IMPROV. Expense Total AIRPORT MASTER PLAN - LAND ACQUISITION FEDERAL GRANTS TRANSFER IN - 99 GO TRANSFER IN - 00 GO Receipts Total: CONTRACTED IMPROV. Expense Total AIRPORT SET-HANGAR INTERFUND LOANS 400,000 Receipts Total: 400,000 BUILDING IMPROVEMENT 400,000 Expense Total 400,000 ANIMAl. $HEL TER-WEST~ WlNG TRANSFER IN - 97 GO 202,832 Receipts Total: 202,832 CONTRACTED IMPROV. 202,832 Expense Total 202,832 ANNUAL ASPHAI. T & CHIP SEAL :i ROAD USE TAX ROAD U~E-TAX 334,900 TRANSFER IN - 00 GO Receipts Total: 334,900 CONTRACTED IMPROV. CONTRACTED IMPROV. 334,900 Expense Total 334,900 1999 2000 2001 427,120 42~120 427,120 42~120 5,048,000 5,048,000 125,500 126500 125,500 125,500 1,309,067 145,451 1,454,518 1,454,518 1,454,518 2,366,065 262,896 2,628,961 2,628,961 2,62&961 395,000 39~000 395,000 396000 211,000 200,000 411,000 411,000 411,000 2OO2 444,360 444,360 444,360 444,360 Totals I 5,048,000 i 1,500 1,500 1,500 1,500 I 125,500 125,500 125,500 126500 I 3,675,132 145,451 262,896 4,083,479 4,083,479 4,083,479 I 400,000 400,000 400,000 40~000 I 202,832 202,832 202,832 202,832 I 1,477,480 334,900 200,000 2,012,380 1,677,480 334,900 2,012,380 - 141 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses A~ivi~ 33210 5182 5182 9220 9220 5183 5183 922O 9220 39200 4511 9590 38595 4684 922O 38925 5176 5198 9220 34585 5201 9220 38610 4426 Project Name 1998 1999 ANNUAL SEWER MAIN PROJECTS: WASTEWATER TREATMEN 300,000 WASTEWATER TREATMEN 300,000 Receipts Total: 300,000 300, 000 CONTRACTED IMPROV. 300,000 CONTRACTED IMPROY. 300,000 Expense Total 300,000 300,000 ANNUAl. WATER MAIN PROJECTS WATER FUND 26,840 WATER FUND 170,000 Receipts Total: 26, 840 170, 000 CONTRACTED IMPROV. 26,840 CONTRACTED IMPROV. 170,000 Expense Total 26,840 170, 000 APR 97 G.O. BOND ISSUE INT. ON INVESTMENTS 119,955 Receipts Total: 119,955 MISC. TRANSFERS 4,685,704 Expense Total 4, 685, 704 ART MISCELLANEOUS OTHER 100,000 Receipts Total: 100, 000 CONTRACTED IMPROV. 100,000 Expense Total 100,000 BENTON ST (NED ASHTON) PARK GEN FUND-PRKLND ACQ. 30,729 TRANSFER IN - 98 GO 35,000 Receipts Total: 65, 729 CONTRACTED IMPROV. 65,729 Expense Total 65, 729 BENTON/OR -C/"/ARD-OAKNOLL :i ~11: i :::: i: TRANSFER IN - 01 GO Receipts Total: CONTRACTED IMPROV. Expense Total BOAT RAMP-CITY PARK OTHER STATE GRANTS 11,700 Receipts Total: 11,700 2OOO 300,000 300,000 300,000 300, OO0 170,000 170,000 170,000 170,000 100,000 100,000 100,000 100,000 2001 300,000 300,000 300,000 30~000 170,000 170,000 170,000 170,000 100,000 I0~000 100,000 10~000 2,000,000 2,00~000 2,000,000 2,00~000 2002 300,000 30~000 300,000 300,000 170,000 170,000 170,000 170,000 100,000 10~000 100,000 10~000 Totals 300,000 1,200,000 1,50~000 1,200,000 300,000 1,500,000 I 26,840 680,000 706, 840 26,840 680,000 706, 840 119,955 11g, 955 4,685,704 4,685,704 I 400,000 40~000 400,000 400,000 I 30,729 35,000 65,729 65.729 65,729 I 2,000,000 2,000,000 2,000,000 2,000,000 I 11,700 11,700 - 142 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 35210 BROOKSIDE DRIVE BRIDGE 4426 OTHER STATE GRANTS 159,000 5120 ROAD USE TAX 73,650 Receipts Total: 232, 650 9220 CONTRACTED IMPROV. 232,650 Expense Total 232,650 35750 BURLINGTON ST BRIDGE-SOUTH 5120 ROAD USE TAX 3,400 5200 TRANSFER IN - 00 GO Receipts Total: 3,400 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. 3,400 Expense Total 3,400 35760 BURUNGTON ST DAM SAFETY 5120 ROAD USE TAX 5120 ROAD USE TAX 4,000 Receipts Total: 4,000 9220 CONTRACTED IMPROV. 4,000 9220 CONTRACTED IMPROV. Expense Total 4, 000 34580 BURLINGTONIGII_~ERT INTERSECTIO 5120 ROAD USE TAX 109 Receipts Total: 109 9220 CONTRACTED IMPROV. 109 Expense Total 109 34657 BURUNGTON/GOVERNOR SIGNALS 5120 ROAD USE TAX 60,000 Receipts Total: 60,000 9220 CONTRACTED IMPROV. 60,000 Expense Total 60,000 34690 BURDNGTON/MADISON TO GILBERT · 4426 OTHER STATE GRANTS 77,000 5120 ROAD USE TAX 5,299 Receipts Total: 82,299 9220 CONTRACTED IMPROV. 82,299 Expense Total 82,299 34656 CAPITOL/BENTON SIGNAL 5120 ROAD USE TAX 60,000 Receipts Total: 60,000 9220 CONTRACTED IMPROV. 60,000 Expense Total 60, 000 1999 2000 2001 2002 Totals 500,000 500,000 500,000 500,000 104,000 104,000 104,000 104,000 I 159,000 73,650 232, 65O 232,650 232, 650 I 3,400 500,000 503,400 500,000 3,400 503,400 I 104,000 4,000 108,000 4,000 104,000 108, O90 I 109 I09 109 109 I 60,000 60, 000 60,000 60,000 I 77,000 5,299 82,299 82,299 82,299 I 60,000 60,000 60,000 60, 000 - 143 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 134980 5120 5199 9220 134980 5120 5198 922O Project Name 1998 CAPTAIN IRISH PKWY PH III. ACT TO DODGE ROAD USE TAX TRANSFER IN - 99 GO Receipts Total ~ CONTRACTED IMPROV. Expense Total CAPTAIN IRISH PKI4~-ACT/DODGE ROAD USE TAX 153,000 TRANSFER IN - 98 GO 800,000 Receipts Total: 953,000 CONTRACTED IMPROV. 953,000 Expense Total 953,000 38920 5173 GEN FUND-PARKS 9,916 Receipts Total: 9,916 9220 CONTRACTED IMPROY. 9,916 Expense Total 9,916 38130 CEMETERY EXPANSION . 4681 CONTRIB. & DONATIONS 250,000 5200 TRANSFER IN - 00 GO Receipts Total: 250,000 9220 CONTRACTED IMPROV. 250,000 9220 CONTRACTED IMPROV. Expense Total 250,000 J38750 5171 5171 5179 5200 5201 9220 9220 38720 5197 CBD PLAYGROUND EQUIPMENT REPL 9220 CIVIC CENTER - OTHER PROJECTS GEN FUND-NON OP ADM. 145,892 GEN FUND-NON OP ADM. GEN FUND-OTHER 9,000 TRANSFER IN - 00 GO TRANSFER IN - 01 GO Receipts Total: 154, 892 CONTRACTED IMPROV. 154,892 CONTRACTED IMPROV. Expense Total 154,892 CIVIC CENTER .ROOF PROJECTS TRANSFER IN - 97 GO 73,000 Receipts Total: 73,000 CONTRACTED IMPROV. 73,000 Expense Total 73,000 1999 2000 2001 2002 Totals 100,000 1,100,000 1,200, 000 1,200,000 1,200,000 475,000 475,000 475,000 475,00O 50,000 108,160 15~160 158,160 158,160 50,000 125,000 175,000 175,000 175,000 100,000 1,100,000 1,20~ 000 1,200,000 1,20~ 000 153,000 800,000 953,000 953,000 953, 000 I 9,916 ~9~6 9,916 ~916 I 250,000 475,000 72&000 250,000 475,000 72~ 000 I 145,892 100,000 9,000 108,160 125,000 48~052 154,892 333,160 488,052 I 73,000 73,000 73,000 73,000 - 144 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 2000 2001 38770 CMC CENTER NORTH 3RD FLOOR 4684 MISCELLANEOUS OTHER 696,000 5171 GEN FUND-NON OP ADM. 104,000 5171 GEN FUND-NON OPADM. 20,000 5199 TRANSFER IN - 99 GO 700,000 Receipts Total: 20,000 1,500,000 9220 CONTRACTED IMPROY. 1,500,000 9220 CONTRACTED IMPROY. 20,000 Expense Total 20, 000 1,500, BOO 38780 CIVIC CTR EX~RCISE ROOM/SHOWF_R 5171 GEN FUND-NON OP ADM. 1,800 Receipts Total' 1,800 9220 CONTRACTED IMPROV. 1,800 Expense Total 1,800 31380 COLLECTOR WELLS - L. T. 4711 SALE OF BONDS 2,812,160 Receipts Total · 2,812,160 9220 CONTRACTED IMPROV. 2,812,160 Expense Total 2,812,160 31390 COLLECTOR WELLS - U. T. 4711 SALE OF BONDS !,081,600 Receipts Total: 1,081,600 9220 CONTRACTED IMPROY. 1,081,600 Expense Total 1,081,600 38890 COPS GRANT 4431 FEDERAL GRANTS 428,500 5190 MISCELLANEOUS TRANS 164,000 5190 MISCELLANEOUS TRANS 171,333 Receipts Total ' 599,833 164, 000 6110 PERM. FULL TIME 29,500 8344 4,168 9220 CONTRACTED IMPROV. 164,000 9341 MINI-COMPUTER 105,000 9342 MICRO-COMPUTER 180,665 9343 PRINTERS. 6,000 9346 OTHER EDP HARDWARE 95,000 9351 MINI-COMPUTER 179,500 Expense Total 599,833 164,000 2002 Totals 696,000 104,000 20,000 700,000 1,52~000 1,500,000 20,000 1,52~000 I 1,800 1,800 1,800 1,800 I 2,812,160 2,812,160 2,812,160 2,812,160 I 1,081,600 1,081,600 1,081,600 1,081,600 I 428,500 164,000 171,333 763,833 29,500 4,168 164,000 105,000 180,665 6,000 gs,000 179,500 763,833 - 145- Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1996 1999 2000 34960 COURT STEXTENDED PHASE I 5120 ROAD USE TAX 60,000 5198 TRANSFER IN - 98 GO 755,000 Receipts Total: 815,000 9220 CONTRACTED IMPROY. 815,000 Expense Total 815,000 1347E~ CURB RAMPS. A.D.A. 5120 ROAD USE TAX 219,346 5120 ROAD USE TAX 112,000 116,000 Receipts Total: 219,346 112,000 116,000 9220 CONTRACTED IMPROV. 219,346 9220 CONTRACTED IMPROY. 112,000 116,000 Expense Total 219,346 112,000 116,000 34625 DODGE ST-ACT/OLD DUB RD INT 5120 ROAD USE TAX 150,000 5198 TRANSFER IN - 98 GO 300,000 5199 TRANSFER IN - 99 GO 800,000 Receipts Total: 450,000 800,000 9220 CONTRACTED IMPROV. 800,000 9220 CONTRACTED IMPROV. 450,000 Expense Total 450, 000 800, 000 34440 DODGE STREET PAVING 5120 ROAD USE TAX 25,000 5120 ROAD USE TAX 5202 TRANSFER IN - 02 GO Receipts Total: 25,000 9220 CONTRACTED IMPROY. 25,000 9220 CONTRACTED IMPROY. Expanse Total 25,000 38970 DOWNTOWN STREETSCAPE 5197 TRANSFER IN- 97 GO 315,000 5198 TRANSFER IN - 98 GO 1,320,000 Receipts Total: 1,635,000 9220 CONTRACTED IMPROV. 1,635,000 Expense Total 1,635,000 131320 5197 9220 DUBUQUE RD/ROCHESTER-PH 2 TRANSFER IN - 97 GO 1,135,000 Receipts Total: 1,135, 000 CONTRACTED IMPROV. 1,135,000 Expense Total 1,135,000 2001 121,000 121,000 121,000 121,000 2002 126,000 126,000 126,000 126,000 153,000 1,125,655 1,278,655 1,278,655 1,278,655 Totals 60,000 755,000 816000 815,000 815,000 I 219,346 475,000 694,346 219,346 475,O00 694,346 I 150,000 300,000 800,000 1,250,000 800,000 450,000 1,25~000 I 25,000 153,000 1,125,655 1,303,655 25,000 1,278,655 1,303,655 315,000 1,320,000 1,635,000 1,635,000 1,63~000 I 1,135,000 1,135,000 1,135,000 1,135,000 - 146 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 5120 5200 5201 5120 5201 34240 5197 J38315 5120 J34720 5120 5120 38870 5200 5202 Project Name 1998 DUBUQUE/FOSTER RD INTERSECTION ROAD USE TAX TRANSFER IN - 00 GO TRANSFER IN - 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total EAST. WEST PARKWAY ROAD USE TAX TRANSFER IN - 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total ELJ. IS/RIVERSIDE STORM TRANSFER IN - 97 GO 40,000 Receipts Total: 40,000 9220 CONTRACTED IMPROV. 40,000 Expense Total 40, 000 ENT. TO CITY. BEAUTIRCATiON ROAD USE TAX Receipts Total: 9220 CONTRACTED IMPROV. Expense Total EXTRA WIDTH SIDEWALK ROAD USE TAX ROAD USE TAX 15,000 Receipts Total: 15,000 9220 CONTRACTED IMPROY. 9220 CONTRACTED IMPROV. 15,000 Expense Total 15,000 FIRE APPARA TUS : : TRANSFER IN - O0 (30 TRANSFER IN- 02 GO Receipts Total: 9220 CONTRACTED IMPROY. 9315 FIRETRUCK(S) Expense Total 1999 2000 2001 2002 Totals 100,O00 100,000 1 00,000 100,000 15,000 15,000 15,000 15,000 100,000 500,000 60~000 600,000 600,000 100,000 100,000 100,000 10~000 15,000 15,000 15,000 15,000 288,900 28~900 288,900 288,900 446,000 445, OO0 446,000 446,000 112,378 900,000 1,01Z378 1,012,378 1,012,378 100,000 10~000 100,000 10~000 15,000 16000 15,000 1~000 100,000 10~000 100,000 100,000 15,000 15,000 15,000 15,000 351,100 351,100 351,100 351,100 I 100,000 500,000 446,000 1,046,000 1,046,000 1,046,000 I 112,378 900,000 1,012,378 1,012,378 1,012,378 I 40,000 4~000 40,000 4~000 400,000 400,000 400,000 400,000 I 60,000 15,000 75,000 60,000 15,000 75,000 I 288,900 351,100 640,000 288,900 351,100 64~000 - 147 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 38810 FIRE STATION #3 EXPANSION: 5197 TRANSFER IN - 97 GO 22,590 Receipts Total: 22,590 9220 CONTRACTED IMPROV. 22,590 Expense Total 22, 590 34920 FIRST AVENUE EXTENDED 5120 ROAD USE TAX 25,000 5120 ROAD USE TAX 5202 TRANSFER IN - 02 GO Receipts Total: 25,000 9220 CONTRACTED IMPROY. 9220 CONTRACTED IMPROV. 25,000 Expense Total 25,000 34140 FLOOD PLAIN MAPPING 5197 TRANSFER IN - 97 GO 90,000 Receipts Total: 90,000 9220 CONTRACTED IMPROV. 90,000 Expense Total 90,000 3893f FOOTBRIDGE REPLACEMENT 5173 GEN FUND-PARKS 10,000 5199 TRANSFER IN - 99 GO 10,000 5200 TRANSFER IN - 00 GO 5201 TRANSFER IN - 01 GO 5202 TRANSFER IN - 02 GO Receipts Total: 10,000 10,000 9220 CONTRACTED IMPROV. 10,000 9220 CONTRACTED IMPROV. 10,000 Expense Total 10,000 14000 34930 Foster Rd . W of Dubq- Ph ll toEIks 5120 ROAD USE TAX 5200 TRANSFER IN - O0 GO 5201 TRANSFER IN - 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 34950 FOSTER RD.DBQ/PRAIRIEDU CHIEN 5120 ROAD USE TAX 5200 TRANSFER IN - 00 GO 5201 TRANSFER IN- 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 2000 10,000 1~000 10,000 10,000 55,280 500,000 555,280 555,280 555,280 55,120 400,000 455,120 455,120 455,120 2001 10,000 I ~ 000 10,000 14000 310,000 31~000 310,000 31~000 302,000 302,000 302,000 302,000 2O02 157,000 1,300,000 1,45~000 1,457,000 1,457,000 10,000 1~000 10,000 14000 Totals I 22,590 22,590 22,590 22,590 I 25,000 157,000 1,300,000 1,482,000 1,457,000 25,000 1,482,000 I 90,000 94000 90,000 94000 I 10,000 10,000 10,000 10,000 10,000 54000 10,000 40,000 54000 I 55,280 500,000 310,000 865,280 865,280 86~280 I 55,120 400,000 302,000 75~120 757,120 75~ 120 - ]48 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 34955 FOSTER RD~PH ~-W OF DUBQ 5120 ROAD USE TAX 5200 TRANSFER IN - 00 GO 5201 TRANSFER IN- 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 34930 FOSTER RD. PH 2 TO ELKS 5120 ROAD USE TAX 125,000 Receipts Total: 125,000 9220 CONTRACTED IMPROY. 125,000 Expense Total 125,000 36920 FY 96 BUS ACQUISITION 4431 FEDERAL GRANTS 986,187 5187 TRANSIT FUND 40,221 Receipts Total: 1,026,408 9220 CONTRACTED IMPROV. 68,874 Expense Total 68,874 32210 FY 98 CELL CONSTRUCTION 5185 SANITATION-LANDFILL 1,375,000 Receipts Total: 1,375,000 8166 ENGINEERING SERVICES 75,000 9220 CONTRACTED IMPROV. 1,300,000 Expense Total 1,375,000 38860 I=Y96 FIRE PUMPER 4681 CON'I'RIB. & DONATIONS 2,000 5190 MISCELLANEOUS TRANS 260,000 Receipts Total: 262,000 9220 CONTRACTED IMPROV. 262,000 Expense Total 262,000 34415 GII. BERTSTCORRIDORiSTUDY~: ~ ' ~ :: 5120 ROAD USE TAX 25,000 Receipts Total: 25, 000 9220 CONTRACTED IMPROV. 25,000 Expense Total 25,000 34995 GILBERT ST IAIS UNDERPASS 5120 ROAD USE TAX 5200 TRANSFER IN - O0 GO Receipts Total: 9220 CONTRACTED IMPROV, Expense Total 1999 2000 2001 2002 114,240 600,000 714,240 714,240 714,240 25,000 140,000 165,000 165,000 165,000 800,000 80~000 800,000 $0~000 Totals 114,240 600,000 800,000 1,514,240 1,514,240 1,514240 I 125,000 12~000 125,000 12~000 I 986,187 40,221 1,026,408 68,874 6&874 I 1,375,000 1,375,000 75,000 1,300,000 1,375,000 I 2,000 260,000 262,000 262,000 262,000 I 25,000 2&000 25,000 2~000 I 25,000 140,000 165,000 165,000 165,000 - 149 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 34991 GILBERT ST RR CROSSING 4426 OTHER STATE GRANTS 36,960 5120 ROAD USE TAX 5120 ROAD USE TAX 55,284 Receipts Total: 92,244 9220 CONTRACTED IMPROY. 9220 CONTRACTED IMPROV. 92,244 Expense Total 92,244 34880 GILBERT/HIGHWAY 6.DUAL LEFT 5120 ROAD USE TAX 5199 TRANSFER IN - 99 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 38350 GIS COMPUTER PACKAGE 5171 GEN FUND-NON OPADM. 7,660 5202 TRANSFER IN - 02 GO Receipts Total: 7,660 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. 7,660 Expense Total 7,660 31513 GROUND STORAGE RESERVOIR 5196 TRANSFER IN - 96 GO 29,135 5197 TRANSFER IN - 97 GO 39,423 Receipts Total: 68, 558 9220 CONTRACTED IMPROV. 68,558 Expense Total 68, 558 32130 GROUNDWATER MONITORING 5185 SANITATION-LANDFILL 20,000 Receipts Total: 20,000 8166 ENGINEERING SERVICES 20,000 Expense Total 20,000 33740 HAWKEYE LIFT STATION ~ ~ ~ 5182 WASTEWATER TREATMEN 47,287 Receipts Total: 47,287 9220 CONTRACTED IMPROY. 47,287 Expense Total 47,287 1999 2000 2001 2002 Totals 20,000 20,000 20,000 20,000 2~000 2~000 2~000 2~000 20,000 20,000 20,000 20,000 2~ 000 2~ 000 2~ 000 2~ 000 56,000 366,240 422,240 422,240 422,240 600,000 600,000 600,000 600,000 I 36,960 80,000 55,284 172,244 80,000 92,244 172,244 I 55,000 366,240 422,240 422,240 422,240 I 7,660 600,000 60~660 600,000 7,660 60~660 I 29,135 39,423 68,558 68,558 68558 I 20,000 2~000 20,000 20,000 I 47,287 47,287 47,287 4~287 - 150 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 38975 HICKORY HILLS TRAIL DEV 5173 GEN FUND-PARKS 50,634 5200 TRANSFER IN - 00 GO Receipts Total: 50,634 9220 CONTRACTED IMPROV. 50,634 9220 CONTRACTED IMPROV. Expense Total 50,634 I34245 HIGHLAND AVE STORM SEWER 5197 TRANSFER IN - 97 GO 304,936 Receipts Total: 304,936 9220 CONTRACTED IMPROV. 304,936 Expense Total 304,936 1336f0 HIGHLANDER AREA SEWER & UFT 5297 97 SEWER TRANSFERS 2,900 Receipts Total: 2,900 9220 CONTRACTED IMPROY. 2,900 Expense Total 2,900 J38660 HUNTERS RUN PARK DEVELOPMENT 5200 TRANSFER IN - 00 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 34830 HWY 1/6/RIVERSIDE- DUAL LEFT ~ : ~ : 5120 ROAD USE TAX 42,000 Receipts Total: 42,000 9220 CONTRACTED IMPROV. 42,000 Expense Total 42,000 34860 HWY f/SUNSET-RIGHTTURN i :: 5120 ROAD USE TAX 25,000 5198 TRANSFER IN - 98 GO 75,000 Recetpt$ Total: 100,000 9220 CONTRACTED IMPROV. 100,000 Expense Total 100,000 .134130 5120 5200 5201 5202 9220 HWY 6 SIDEWALK/DRAINAGE ROAD USE TAX TRANSFER IN - 00 GO TRANSFER IN - 01 GO TRANSFER IN - 02 GO Receipts Total: CONTRACTED IMPROV. Expense Total 1999 2000 2001 2002 Totals 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 270,400 270,4O0 270,400 270,400 100,000 900,000 1,000,000 1,000,000 1,000, 000 100,000 900,000 1,000,000 1,000,000 1,000,000 100,000 900,000 1,000,000 1,000,000 1,004000 I 50,634 100,000 150,634 50,634 100,000 150,634 I 304,936 304,936 304,936 304, 936 I 2,900 2,900 2,900 2,900 I 270,400 270,400 270,400 270,400 I 42,000 42, 000 42,000 42,000 I 25,000 75,000 100,000 1 oo,0oo 100,000 400,000 900,000 900,000 900,000 3,100, 000 3,100,000 3,100, 000 - 151 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 34870 HWY 6/1STAVE.LEFT TURN 5120 ROAD USE TAX 25,000 5198 TRANSFER IN - 98 GO 75,000 Receipts Total: 100,000 9220 CONTRACTED IMPROY. 100,000 Expense Total 100,000 131~1~ IA RIVER POWER DAM IMPR. 5196 TRANSFER IN - 96 GO 63,445 5197 TRANSFER IN - 97 GO 1,100,000 Receipts Total: 1,163,445 9220 CONTRACTED IMPROV. 1,163.445 Expense Total 1,163,445 38675 IA RIVER TR. WATER PLANT/TAFT 5120 ROAD USE TAX 469,057 Receipts Total: 469,057 9220 CONTRACTED IMPROV. 469,057 Expense Total 469,057 31340 IA RIVER/EMERALD-PH 4 5400 2000 WATER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 31810 IN-BOUND METER READING SYSTEM 5183 WATER FUND 3,160 Receipts Total: 3,160 9220 CONTRACTED IMPROY. 3,160 Expense Total 3,160 34150 INDUSTRIAL PK RDDITCH MTCN ~ i: 5120 ROAD USE TAX 80 Receipts Total: 80 9220 CONTRACTED IMPROV. 80 Expense Total 80 INTRA,CITY BIKE TRAILS 5120 ROAD USE TAX 5171 GEN FUND-NON OP ADM. 15,000 5202 TRANSFER IN - 02 GO Receipts Total: 15,000 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. 15,000 Expense Total 15,000 30,000 30,000 30,000 30,000 2OOO 30,000 34000 30,000 30,000 2001 1,604,000 1,604,000 1,604,000 1, 604,000 30,000 30,000 30,000 30,000 2002 30,000 34000 30,000 30,000 Totals 25,000 75,000 1oo. ooo 100,000 100,000 63,445 1,100,000 1,163,445 1,163,445 1,163,445 I 469,057 469,057 469,057 469,057 I 1,604,000 1,604,000 1,604,000 1,604, 000 I 3,160 3,160 3,160 3,160 I 80 80 80 I 90,000 15,000 30,000 135,000 120,000 15,050 135, 000 - 152 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses Activity Project Name 1998 1999 36260 IOWA AVENUE PARKING RAMP 5181 PARKING FUND 100,000 Receipts Total: 100, 000 9220 CONTRACTED IMPROV. 100,000 Expense Total 100,000 33510 IOWA AVENUE SANITARY SEWER 5299 99 SEVVER TRANSFERS 100,000 Receipts Total: 100,000 9220 CONTRACTED IMPROV. 100,000 Expense Total 100,000 34740 IOWA AVENUE STREETSCAPE 5120 ROAD USE TAX 58,000 5198 TRANSFER IN - 98 GO 150,000 Receipts Total: 208,000 9220 CONTRACTED IMPROY. 208,000 Expense Total 208,000 34710 IOWA RIVER TRAIL.BURUS FERRY 4431 FEDERAL GRANTS 789,000 5120 ROAD USE TAX 46,590 5197 TRANSFER IN - 97 GO 225,000 5198 TRANSFER IN - 98 GO 1,429,410 Receipts Total: 2,490,000 9220 CONTRACTED IMPROV. 2,490,000 Expense Total 2,490,000 JORDAN WELL TRANSFER IN - 96 GO 2,180 Receipts Total: 2,180 9220 CONTRACTED IMPROV. 2,180 Expense Total 2,180 31512 5196 34670 KIRKWOOD & GIl BERT UPGRADE : 5120 ROAD USE TAX 15,000 Receipts Total: 15,000 g220 CONTRACTED IMPROV. 15,000 Expense Total 15, 000 38640 KIWANIS PARK · 5197 TRANSFER IN - 97 GO 177,488 Receipts Total: 177,488 9220 CONTRACTED IMPROV. 177,488 Expense Total 177,488 2OOO 2001 2O02 Totals 100,000 100,000 100,000 10~000 I 100,000 10~000 100,000 I0~000 I 58,000 150,000 208,000 208,000 20&000 I 789,000 46,590 225,000 1,429,410 2,49~000 2,490,000 2,490,000 I 2,180 2,180 2,160 2,180 I 15,000 15,000 15,000 15,000 177,488 177,488 177,488 17~488 - 153 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 5120 5200 9220 32230 5185 922O Project Name 1998 L MUSCA17NE'DEFOREST/SPRUCE ROAD USE TAX TRANSFER IN - 00 GO Receipts Total: CONTRACTED IMPROV. Expense Total LAND PURCHASE SANITATION-LANDFILL 200,000 Receipts Total: 200,000 CONTRACTED IMPROV. 200,000 Expense Total 200,000 LANDFli t. FUTURE DEVELOPMENT 321110 5185 SANITATION-LANDFILL 50,000 Receipts Total: 50,000 8166 ENGINEERING SERVICES 50,000 Expense Total 50,000 J32270 LANDFILL UFT STATION 5185 SANITATION-LANDFILL 50,000 Receipts Total: 50,000 9220 CONTRACTED IMPROV. 50,000 Expense Total 50,000 33650 LAURA DR SANITARY SEWF-.R 5299 99 SEWER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 32120 LEACHATE MONITORING i 5185 SANITATION-LANDFILL 139,094 Receipts Total: 139,094 9220 CONTRACTED IMPROV. 139,094 Expense Total 139,094 38555 5199 9220 i. IBRARY COMPUTER REPLACEMENT : :: TRANSFER IN o 99 GO 520,000 Receipts Total: 520,000 CONTRACTED IMPROV. 520,000 Expense Total 520,000 1999 2000 2001 2002 Totals 100,000 500,000 600,000 600,000 600,000 155,000 15~000 155,000 155,000 I 100,000 500,000 50~000 600,000 60~000 200,000 200,000 200,000 20~000 I 50,000 5~000 50,000 5~000 I 50,OOO 50,000 50,000 5~000 I 155,000 155,000 155,000 155,000 I 139,094 139,094 139,094 13g, 0~4 I 520,000 52~000 520,000 52~000 Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 2000 38550 liBRARYEXPANSION 5174 GEN FUND-LIBRARY 51,322 5199 TRANSFER IN - 99 GO 17,680,000 Receipts Total: 51,322 17,680,000 9220 CONTRACTED IMPROV. 17,680,000 9220 CONTRACTED IMPROV. 51,322 Expense Total 51,322 17,680,000 38565 lIBRARY ICN ROOM 5199 TRANSFER IN - 99 GO 75,595 Receipts Total: 75, 595 9220 CONTRACTED IMPROY. 75,595 Expense Total 75,595 38560 liBRARY-ROOF, HVAC, CARPET 5190 MISCELLANEOUS TRANS 40,000 5197 TRANSFER IN - 97 GO 110,000 5199 TRANSFER IN - 99 GO 245,140 Receipts Total: 150,000 245,140 9220 CONTRACTED IMPROV. 245,140 9220 CONTRACTED IMPROV. 150,000 Expense Total 150,000 245,140 138681 LONGFELLOW/PINE ST PED TRAIL 5120 ROAD USE TAX 25,523 5200 TRANSFER IN - 00 GO 220,000 Receipts Total: 245,523 9220 CONTRACTED IMPROV. 245,523 Expense Total 245,523 38110 LOWER CITY PARK- PROJ#85688 4427 FLOOD REIMBURSEMENT 10,089 Receipts Total: 10,089 LOWER:CITY PARK . PROJ #96676 FLOOD REIMBURSEMENT 76,134 Receipts Total: 76,134 MAINTENANCE BUILDING :: i INTERFUND LOANS 29,500 Receipts Total: 29, 500 CONTRACTED IMPROV. 29,500 Expense Total 29,500 38140 4427 37490 5900 9220 2001 2002 Totals I 51,322 17,680,000 I~731,322 17,680,000 51,322 1~731,322 I 75,595 75,595 75,595 75,595 I 40,000 110,000 245,140 395,140 245,140 150.000 395,140 I 25,523 220,000 245,523 245,523 245,523 10,089 10,089 I 76,134 76,134 29,500 29,500 29,500 29,500 - 155- Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activi~ 4711 37100 5186 37480 4431 5197 5198 35330 4431 5120 5200 34515 4426 5120 34510 4426 5120 5196 5197 Project Name 1998 MARCH 98 G.O~ BOND ISSUE SALE OF BONDS Receipts Total: 8163 MANAGEMENT SERVICES 8166 ENGINEERING SERVICES 9590 MISC. TRANSFERS Expen.~e Total MASTER PLAN IMPROVEMENTS AIRPORT FUND 3,052 Receipts Total: 3,052 9220 CONTRACTED IMPROV. 3,052 Expense Total 3,052 MASTER PLAN. LAND ACQUISITION FEDERAL GRANTS TRANSFER IN - 97 GO TRANSFER IN - 98 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total MEADOW STREET BRIDGE FEDERAL GRANTS ROAD USE TAX TRANSFER IN - 00 GO Receipts Total: 9220 CONTRACTED IMPROY. Expense Total MELROSE AVE-WEST HIGH/HVV~218 OTHER STATE GRANTS 94,598 ROAD USE TAX 1,527 Receipts Total: 96,125 9220 CONTRACTED IMPROV. 96,125 Expense Total 96,125 MELROSEAVENUE : :::' : : :: : OTHER STATE GRANTS 124,864 ROAD USE TAX 54,349 TRANSFER IN -96 GO 195,074 TRANSFER IN - 97 GO 60,000 Receipts Total: 434,287 9220 CONTRACTED IMPROV. 434,287 Expense Total 434,287 10,500,000 10,500,000 36,877 104,678 8,395,322 8,536,877 4,192,417 254,006 169,517 4,615,940 4,615,940 4,615,940 1999 2000 2001 2002 160,000 50,000 60,400 270,400 270,400 270,400 Totals ! 10,500,000 10,500,000 36,877 1 04,678 8,395,322 8,536,877 I 3,052 3,052 3,052 3,052 I 4,192,417 254,006 169,517 4,615,940 4,615,940 4,615,940 I 160,000 50,000 60,400 270,400 270,400 270,400 I 94,598 1,527 96,125 96,125 96,125 I 124,864 54,349 195,074 60,000 434,287 434,287 434,287 - 156 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses Activity Project Name 1998 35770 MELROSE AVENUE BRIDGE 4426 OTHER STATE GRANTS 10,000 5120 ROAD USE TAX 230,000 5196 TRANSFER IN - 96 GO 105,750 Receipts Total: 345,750 9220 CONTRACTED IMPROY. 345,750 Expense Total 345, 750 33310 5297 I38190 5199 38360 5198 34775 5120 5201 34840 5120 34270 5120 5200 MELROSE MARKET SANITARY SEWER 97 SEWER TRANSFERS 50,000 Receipts Total: 50,000 9220 CONTRACTED IMPROV. 50,000 Expense Total 50, 000 MERCER PARK AQUATIC CTR EXP TRANSFER IN - 99 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total MONTGOMERY/BUTLER HOUSE TRANSFER IN - 98 GO 64,485 Receipts Total: 64,485 9220 CONTRACTED IMPROV. 64,485 Expense Total 64,485 MORMON TREK SID~/IfALK ROAD USE TAX TRANSFER IN - 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total MORMON TREK-BENTON/MELROSE ROAD USE TAX 200,000 Receipts Total: 200,000 9220 CONTRACTED IMPROV. 200,0130 Expense Total 200,000 MORMON TREK/ABBEYLANE STORM SEWER ROAD USE TAX TRANSFER IN - 00 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 1999 2000 2001 2002 Totals 700,000 704000 700,000 700,000 75,000 465,800 544800 540,800 544800 56,000 119,479 17~479 175,479 17~479 I 10,000 230,000 105,750 34~ 750 345,750 345,750 I 50,000 54000 50,000 5~000 I 700,000 700,000 700,000 700,000 I 64,485 64,485 64,485 64,485 I 56,000 119,479 175,479 175,479 175,479 I 200,000 200,000 200,000 200,000 I 75,000 465,800 54~800 540,800 540,800 - 157 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 33570 5297 33830 5297 Project Name lg98 N RVR CORRIDOR/B°JAYSVI~ 97 SEWER TRANSFERS 540,070 Receipts Total: 540,070 9220 CONTRACTED IMPROV. 540,070 Expense Total 540,070 NAPOLEON PARK DFT STATION 97 SEWER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 8163 9590 1,618,405 1,61~405 1,618,405 1,61~405 38930 NAPOLEON PARK SOFTBALL FIELDS 5197 TRANSFER IN - 97 GO 5198 TRANSFER IN- 98 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 7210 NE PROPERTY DEVELOPMENT 4684 MISCELLANEOUS OTHER 5120 ROAD USE TAX 5199 TRANSFER IN - 99 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 31610 NEWTREATMENTPLANT 5183 WATER FUND 5400 2000 WATER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 393f0 NOV97 G.O. BOND ISSUE-WATER 4511 INT. ON INVESTMENTS 50,000 471t gALI~ OF BOND~ 5,4841659 Receipts Total: 5,534,659 MANAGEMENT SERVICES 29,432 MISC. TRANSFERS 5,273,227 Expense Total 5,302,659 300,000 500,000 804000 800,000 800,000 1999 2000 2001 2002 750,000 50,000 700,000 1, 500, 000 1,500,000 1,500,000 2,906,225 28,715,052 31,621,277 31,621,277 31,621,277 Totals 540,070 544070 540,070 54~ 070 1,618,405 1,61~405 1,618,405 1,614405 I 300,000 500,000 800,000 800,000 804000 750,000 50,000 700,000 1,500,000 1,500,000 1,504000 I 2,906,225 28,715,052 31,621,277 31,621,277 31,621,277 I 50,000 5,484,659 5,534,659 29,432 5,273,227 5,302,659 - 158 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 38690 5176 5199 5200 5201 5202 3475O 5120 5120 Project Name 1998 1999 OPEN SPACE-LAND ACQUISITION GEN FUND-PRKLND ACQ. 50,000 TRANSFER IN - 99 GO 50,000 TRANSFER IN - 00 GO TRANSFER IN - 01 GO TRANSFER IN - 02 GO Receipts Total: 50,000 50,000 9220 CONTRACTED IMPROY. 50,000 9220 CONTRACTED IMPROY. 50,000 Expense Total 50,000 50, 000 OVERWIDTH PAVING PROJECTS ROAD USE TAX 25,000 ROAD USE TAX 25,000 Receipts Total' 25, 000 25,000 9220 CONTRACTED IMPROV. 25,000 9220 CONTRACTED IMPROY. 25,000 Expense Total 25,000 25,000 38980 PARK ACCESSIBILITY PROGRAMS 5173 GEN FUND-PARKS 36,302 5199 TRANSFER IN - 99 GO 25,000 5200 TRANSFER IN - O0 GO 5201 TRANSFER IN - 01 GO 5202 TRANSFER IN- 02 GO Receipts Total: 36,302 25,000 9220 CONTRACTED IMPROY. 36,302 9220 CONTRACTED IMPROV. 25,000 Expense Total 36,302 25,000 34350 PARK RD PT 2 STORM SEWER 5197 TRANSFER IN - 97 GO 3,555 Receipts Total: 3,555 9220 CONTRACTED IMPROY. 3,555 Expense Total 3, 555 34890 PARKRDIRIVER$1DE. LEFT:TURN :: :: : :: 5120 ROAD USE TAX 5202 TRANSFER IN- 02 GO Receipts Total' 9220 CONTRACTED IMPROV. Expense Total 2000 50,000 50,000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2001 50,000 54000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 2OO2 50,000 54000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 2~000 25,000 25,000 27,000 180,065 207,065 207,065 20~065 Totals I 50,000 50,000 50,000 50,000 50,000 254000 200,000 50,000 254000 I 25,000 100,000 12~000 25,000 100,000 125,000 I 36,302 25,000 25,000 25,000 25,000 136,302 36,302 100,000 136,302 3,555 3,555 3,555 3,555 I 27,000 180,065 20~065 207,065 20~065 - 159 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity 38650 5173 5199 5200 5201 5202 9220 9220 36250 4711 9220 3869f 5176 5199 5200 5201 5202 9220 9220 38570 5198 9220 38960 5173 5199 5200 5201 5202 9220 9220 Project Name 1998 PARK SHELTER IMPROVEMENTS GEN FUND-PARKS 25,000 TRANSFER IN - 99 GO TRANSFER IN - 00 GO TRANSFER IN - 01 GO TRANSFER IN - 02 GO Receipts Total: 25,000 CONTRACTED IMPROY. 25,000 CONTRACTED IMPROV. Expense Total 25,000 PARKING RAMP- NEAR SOUTHSIDE SALE OF BONDS 4,160,000 Receipts Total: 4,160,000 CONTRACTED IMPROV. 4,160,000 Expense Total 4,160,000 PARKLAND DEVELOPMENT GEN FUND-PRKLND ACQ. 12,000 TRANSFER IN - 99 GO TRANSFER IN - 00 GO TRANSFER IN - 01 GO TRANSFER IN - 02 GO Receipts Total: 12,000 CONTRACTED IMPROY. CONTRACTED IMPROV. 12,000 Expense Total 12,000 PARKS MAINTENANCE FACILITY TRANSFER IN - 98 GO 700,000 Receipts Total: 700,000 CONTRACTED IMPROV. 700,000 Expense Total 700,000 PARKS SlDEVVALK REPLACEMENT i GEN FUND-PARKS 5,000 TRANSFER IN - 99 GO TRANSFER IN - 00 GO TRANSFER IN - 01 GO TRANSFER 1N - 02 GO Receipts Total: 5,000 CONTRACTED IMPROV. 5,000 CONTRACTED IMPROV. Expense Total 5,000 1999 2000 2001 2002 10,000 10,000 10,000 10,000 1~000 1~000 1~000 1~000 10,000 10,000 10,000 10,000 1~000 1~000 1~000 1~000 50,000 50,000 50,000 50,000 5~000 5~000 5~000 5~000 50,000 50,000 50,000 50,000 5~000 5~000 50,000 5~000 5,000 5,000 5,000 5,000 2000 ~000 ~000 5,000 5,000 5,000 5,000 5,000 5,000 ~000 ~000 ~000 Totals I 25,000 10,000 10,000 10,000 10,000 65,000 25,000 40,000 65,000 I 4,160,000 4,160, 000 4,160,000 4,160,000 I 12,000 50,000 50,000 50,000 50,000 212,000 200,000 12,000 212,000 I 700,000 700, 000 700,000 700, 000 5,000 5,000 5 ,O00 5,000 5,000 25, 000 5,000 20,000 25, 000 - 160 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses Activity Project Name 1998 1999 2000 38990 PARKS.PARKING LOT IMPROVEMENTS 5173 GEN FUND-PARKS 15,000 5199 TRANSFER IN - 99 GO 15,000 5200 TRANSFER IN - 00 GO 15,000 5201 TRANSFER IN- 01 GO 5202 TRANSFER IN - 02 GO Receipts Total: 15,000 15,000 15,000 9220 CONTRACTED IMPROY. 15,000 9220 CONTRACTED IMPROY. 15,000 15,000 Expense Total 15,000 15,000 15,000 31330 PENINSULA/DUBUQUE RD.PH 3 5399 99 WATER TRANSFERS 2,960,000 Receipts Total: 2,960,000 9220 CONTRACTED IMPROY. 2,960,000 Expense Total 2,960, 000 33870 PHASE III-NEW SOUTH PLANT 5299 99 SEWER TRANSFERS 17,160,000 Receipts Total: 17,160,000 9220 CONTRACTED IMPROV. 17,160,000 Expense Total 17,160,000 38850 POECE SECOND FLOOR DESIGN 5171 GEN FUND-NON OP ADM. 47,571 5171 GEN FUND-NON OP ADM. 14,000 5199 TRANSFER IN - 99 GO 510,000 Receipts Total: 47,571 524,000 9220 CONTRACTED IMPROV. 524,000 9220 CONTRACTED IMPROV. 47,571 Expense Total 47,571 524,000 38380 PUBUC WORKS COMPI..E~ 4681 CONTRIB. & DONATIONS 1,380,000 5120 ROAD USE TAX 83,200 5120 ROAD USE TAX 22,062 5185 SANITATION-LANDFILL 300,000 5199 TRANSFER IN - 99 GO 700,000 Receipts Total: 22,062 2,463,200 9220 CONTRACTED IMPROV. 2,463,200 9220 CONTRACTED IMPROV. 22,062 Expense Total 22,062 2,463,200 34f10 RALSTON CREEK i~ IOWAAVENUE 4426 OTHER STATE GRANTS 33,360 Receipts Total: 33,360 9220 CONTRACTED IMPROV. 33,360 Expense Total 33,360 2001 15,000 15,000 15,000 15,000 2002 15,000 15,000 15,000 15,000 Totals I 15,000 15,000 15,000 15,000 15,000 7~000 15,000 60,000 75,000 I 2,960,000 2,960,000 2,960,000 2,960,000 17,160,000 17,160,000 17,160,000 17,160,000 I 47,571 14,000 510,000 571,571 524,000 47,571 571,571 I 1,380,000 83,200 22,062 300,000 700,000 2,485,262 2,463,200 22,062 2,485,262 I 33,360 33,360 33,360 33,360 - 161 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 2000 36600 RAMP MAINTENANCE & REPAIR 5181 PARKING FUND 100,000 5181 PARKING FUND 270,000 Receipts Total: 100,000 270,000 9220 CONTRACTED IMPROY. 100,000 9220 CONTRACTED IMPROV. 270,000 Expense Total 100,000 270,000 31514 RAW WATER MAIN-PHASE 1 ~ 5196 TRANSFER IN - 96 GO 60,402 5197 TRANSFER IN - 97 GO 807,383 Receipts Total: 867, 785 9220 CONTRACTED IMPROV. 867,785 Expense Total 867, 785 38520 REC CENTER GYM FLOOR REPLCMNT 5197 TRANSFER IN - 97 GO 80,000 Receipts Total: 80,000 9220 CONTRACTED IMPROY. 80,000 Expense Total 80,000 I38540 REC CENTER OFFICE RENOV. 5197 TRANSFER IN - 97 GO 50,000 Receipts Total: 50, 000 9220 CONTRACTED IMPROV. 50,000 Expense Total 50,000 34290 REGIONAL STORMWATER DETENTION 5197 TRANSFER IN - 97 GO 52,800 5198 TRANSFER IN - 98 GO 166,600 Receipts Total: 219,400 9220 CONTRACTED IMPROV. 219,400 Expense Total 219,400 34850 RIVER STPAVING i~'. ~:: 5120 ROAD USE TAX 146,000 5198 TRANSFER IN - 98 GO 286,310 Receipts Total: 432,310 9220 CONTRACTED IMPROV. 432,310 Expense Total 432,310 33530 RIVER STREET SEWER 5298 98 SEWER TRANSFERS 208,000 Receipts Total: 208,000 9220 CONTRACTED IMPROV. 208,000 Expense Total 208,000 2001 291,600 291,600 291,600 291,600 2002 Totals 100,000 561,600 661,600 100,000 561,600 661,600 I 60,402 807,383 86~785 867,785 86~785 I 80,000 8~000 80,000 8~000 I 50,000 5~000 50,000 5~000 I 52,800 166,600 219,400 219,400 219,400 I 146,000 286,310 432,310 432,310 432,310 208,000 20&000 208,000 208,000 - 162 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses Activity Project Name 1998 35340 :ROCHESTER AVENUEBRIDGE 4431 FEDERAL GRANTS 5120 ROAD USE TAX 5201 TRANSFER IN- 01 GO Receipts Total: 9220 CONTRACTED IMPROY. Expense Total 34320 S RIVERSIDE STORM SEWER 5197 TRANSFER IN - 97 GO 32,566 Receipts Total: 32,566 9220 CONTRACTED IMPROV. 32,566 Expense Total 32, 566 34230 SANDUSKY STORM SEWER 5197 TRANSFER IN - 97 GO 241,395 Receipts Total: 241,395 9220 CONTRACTED IMPROV. 241,395 Expense Total 241,395 38190 SCANLON GYMNASIUM 4681 CONTRIB. & DONATIONS 350,000 5900 INTERFUND LOANS 450,000 Receipts Total: 800,000 9220 CONTRACTED IMPROY. 800,000 Expense Total 804000 J34745 SCOTT BLVD SIDE~VALK 5120 ROAD USE TAX Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 33640 SCOTT BLVD TRUNK SE14fER 5297 97 SEWER TRANSFERS 2,256,358 Receipts Total: 2,256,358 9220 CONTRACTED IMPROV. 2,256,358 Expense Total 2,256,358 34910 SCOTTBOULEVARD:EXT. PHASE:~I 5120 ROAD USE TAX 5202 TRANSFER IN - 02 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 1999 2000 2001 2002 Totals 160,000 50,000 71,216 281,216 281,216 281,216 60,000 64000 60,000 6~000 60,000 64000 60,000 60,000 100,000 200,000 304000 300,000 300,000 160,000 50,000 71,216 281,216 281,216 281,216 I 32,566 32,566 32,566 32,566 I 241,395 241,395 241,395 241,395 350,000 450,000 804000 800,000 800,000 I 120,000 120,000 120,000 124000 I 2,256,358 2,256,358 2,256,358 2,256,358 100,000 200,000 300,000 300,000 300,000 - 163 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 38924 SCOTT PARK DEVELOPMENT 5173 GEN FUND-PARKS 7,144 Receipts Total: 7,144 9220 CONTRACTED IMPROV. 7,144 Expense Total 7,144 38530 SENIOR CENTER - HVAC RENOV 5900 INTERFUND LOANS 150,000 Receipts Total: 150,000 9220 CONTRACTED IMPROV. 150,000 Expense Total 150,000 33820 5297 5298 6110 6230 6310 6320 6410 6420 6430 9220 34260 5197 9220 33540 5297 SEWER CONNECTION- N & S PLANT 97 SEVVER TRANSFERS 1,144,260 98 SEVVER TRANSFERS 151,836 Receipts Total: 1,296,096 PERM. FULL TIME 120,916 LONGEVITY PAY 450 FICA 9,285 IPERS 6,979 HEALTH INSURANCE 12,886 LIFE INSURANCE 326 DISABILITY INSURANCE 994 CONTRACTED IMPROV. 1,144,260 Expense Total 1,296,096 SHAMROCK/PETERSON STORM SEWER TRANSFER IN - 97 GO 150,000 Receipts Total: 150,000 CONTRACTED IMPROV. 150,000 Expense Total 150,000 SHERIDAN AVE SANITARY SEWER 97 SEVVER TRANSFERS 280,953 Receipts Total: 280,953 9220 CONTRACTED IMPROV. 280,953 Expense Total 280,953 3'15f6 SILURIAN WELL~ - NOS. 3 AND 4 5196 TRANSFER IN- 96 GO 29,479 5197 TRANSFER IN- 97 GO 23,650 Receipts Total: 53,129 8166 ENGINEERING SERVICES 29,479 9220 CONTRACTED IMPROV. 23,650 Expense Total 53,129 1999 2000 2001 2002 Totals 7,144 7,144 7,144 7,144 150,000 150,000 150,000 150,000 I 1,144,260 151,836 1,296,096 120,916 45O 9,285 6,979 12,886 326 994 1,144,260 1, 296, 096 I 150,000 150,000 150,000 150,000 I 280,953 280,953 280,953 280,953 I 29,479 23,650 53,129 29,479 23,650 53,129 - 164 - Capital Improvement Projects Project Summary in Alphabetical Order. Receipts and Expenses Activity Project Name 1998 1999 31511 SILURIAN WELLS.LOWER TERMINUS 5196 TRANSFER IN - 96 GO 32,037 5197 TRANSFER IN - 97 GO 50,159 Receipts Total: 82,196 8166 ENGINEERING SERVICES 32,037 9220 CONTRACTED IMPROV. 50,159 Expense Total 82,196 SITE DEVELOPMENT- PHASE I 4711 SALE OF BONDS 3,164,500 Receipts Total: 3,164,500 9220 CONTRACTED IMPROV. 3,164,500 Expense Total 3,164,500 31120 SITE WORK - PHASE 2 5399 99 WATER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 3f518 SITE WORK-PHASE 1 5196 TRANSFER IN - 96 GO 28,470 5197 TRANSFER IN - 97 GO 1.965,500 Receipts Total: 1,993,970 9220 CONTRACTED IMPROV. 1,993,970 Expense Total 1,993,970 34820 SOCCER SITE ACCESS ROAD ~ 5120 ROAD USE TAX 40,000 Receipts Total: 40,000 9220 CONTRACTED IMPROV. 40,000 Expense Total 40,000 34220 SOUTH GILBERT STORM SEWER ~ 5197 TRANSFER IN - 97 GO 115,200 Receil~ts Total: 115,200 CONTRACTED IMPROV. 115,200 Expense Total 115,200 9220 33850 5297 9220 SOUTH:RIVER CORRIDOR SEFVER : : 97 SEWER TRANSFERS 4,004 Receipts Total: 4,004 CONTRACTED IMPROV. 4,004 Expense Total 4,004 2OOO 2,088,000 2,088,000 2,088,000 2,08~000 2001 20O2 Totals I 32,037 50,159 82,196 32,037 50,159 82,196 I 3,164,500 2164,500 3,164,500 2164,500 I 2,088,000 2,08&000 2,088,000 ~08~000 I 28,470 1,965,500 1,993,970 1,993,970 1,99~970 I 40,000 4~000 40,O00 40,000 I 115,200 ff~00 115,200 115,200 I 4,004 4,004 4,004 4, 004 - 165 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 2000 2001 2002 Totals 138929 SOUTH SITE SOCCER FP=' t~S 5197 ~RANSFE.,N-97 GO 194,675 1~,87~ ~198 'rRANSFE. IN- 98 GO 400.000 400,000 5199 TRANSFER IN - 99 GO 300,000 300,000 Receipts Total: 594, 875 300, 000 894, 875 9220 CONTRACTED IMPROY. 300,000 300,000 9220 CONTRACTED IMPROV. 594,875 594,875 Expense Total 594, 875 300, 000 894, 875 134420 SOUTHGA TE A VE: E)fTENSION I 5120 ROAD USE TAX 475,284 475,284 Receipts Total: 475,284 475,284 9220 CONTRACTED IMPROV. 530,103 530,103 Expense Total 530,103 530,103 138580 SR CENTER REPAIRS-PHASE II 5900 INTERFUND LOANS 175,238 175,238 Receipts Total: 175,238 175, 238 9220 CONTRACTED IMPROV. 175,238 175,238 Expense Total 175,238 175,238 134790 STREET SCAPE IMPROVEMENTS I 5199 TRANSFER ,N-99 GO 100,000 100,000 5200 TRANSFER IN-00 GO 100.000 100,000 5201 TRANSFER IN-01 GO 100,000 100,000 5202 TRANSFER IN- 02 GO 100,000 100,000 Receipts Total: 100,000 100,000 100,000 100,000 400,000 9220 CONTRACTED IMPROV. 100,000 100,000 100,000 100,000 400,000 Expense Total ,oo, ooo ,oo, ooo ,oo, ooo ,oo, ooo 400,000 13864S STUR;IS FERRY PARK DEVELOI~F-JVT 5197 TRANSFER IN - 97 GO 115,000 115,000 Receipts Total: 115, 000 115, 000 9220 CONTRACTED IMPROV. 115,000 115,000 Expense Total 115, 000 115, 000 35500 SUMMIT ST BRIDGE REPLACEMENT 4431 FEDERAL GRANTS 640,000 640,000 5120 ROAD USE TAX 107,000 107,000 5120 ROAD USE TAX 38,683 38,683 5199 TRANSFER IN - 99 GO 352,300 352,300 Receipts Total: 38,683' 1,099,300 1,137,983 8166 ENGINEERING SERVICES 208,000 208,000 9220 CONTRACTED IMPROV. 891,300 891,300 9220 CONTRACTED IMPROV. 38,683 38,683 Expense Total 38,683 1,099,300 1,137,983 - 166 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 1999 2000 2001 2002 34380 SUMP PUMP, DISCHARGE TILES ~ 5120 ROAD USE TAX 25,000 25,000 5171 GEN FUND-NON OPADM. 40,979 5201 TRANSFER IN- 01 GO 25,000 5202 TRANSFER IN- 02 GO 25,000 Receipts Total: 40,979 25,000 25, 000 25, 000 25,000 9220 CONTRACTED IMPROV. 25,000 25,000 25,000 25,000 9220 CONTRACTED IMPROV. 40,979 Expense Total 40,979 25,000 25,000 25,000 25,000 31740 SURFACE WTR TRTMT PLANT IMPROV 5183 WATER FUND 11,791 Receipts Total: 11, 791 9220 CONTRACTED IMPROV. 11,791 Expense Total 1 I, 791 34590 SYCAMORE. BURNS TO CITY UMITS 5200 TRANSFER IN - 00 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 34592 SYCAMORE-CITY DMITS TO I. 5120 ROAD USE TAX 5201 TRANSFER IN- 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 3459f SYCAMORE-HWY IllDEFOREST 5120 ROAD USE TAX 5201 TRANSFER IN - 01 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 389~0 'TORNADO WARNING SIRENS 5900 INTERFUND LOANS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 32,000 3ZOO0 32,000 3~000 1,061,050 1,061,050 1,061,050 1,061,050 100,000 799,900 89~900 899,900 899,900 57,000 153,350 21~350 210,350 210,350 Totals 50,000 40,979 25,000 25,000 14~979 100,000 40,979 14~979 I 11,791 11,791 11,791 11,791 I 1,061,050 1,061,050 1,061,050 1,061,050 I 100,000 799,900 899,900 899,900 899,900 I 57,000 153,350 21~350 210,350 21~350 I 32,000 32,000 32,000 32,000 - 167- Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name I34635 :TRAFFIC CALMING 5120 ROAD USE TAX 5120 ROAD USE TAX Receipts Total: 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. Expense Total 5120 9220 36940 4431 5187 922O 36930 4431 5187 922O 38320 5120 9220 1998 1999 2000 2001 2002 Totals 50,000 50,000 50,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 5~000 25,000 25,000 25,000 25,000 TRAFFIC SIGNAL PROJECI'~ ROAD USE TAX Receipts Total: CONTRACTED IMPROV. Expense Total TRANSIT DOWNTOWN INTERCHANGE FEDERAL GRANTS 180,000 TRANSIT FUND 39,310 Receipts Total: 219,310 CONTRACTED IMPROY. 219,310 Expense Total 219,310 TRANSIT PARKING LOT RESURFACE FEDERAL GRANTS 120,000 TRANSIT FUND 30,000 Receipts Total: 150,000 CONTRACTED IMPROY. 150,000 Expense Total 150,000 WASHINGTON ST. PLANTINGS ROAD USE TAX 12,000 Receipts Total: 12, 000 CONTRACTED IMPROV. 12,000 Expense Total 12,000 WASHINGTON/IOWA.SIGNAL: 34610 .... 5120 ROAD USE TAX 20,000 Receipts Total: 20, 000 9220 CONTRACTED IMPROV. 20,000 Expense Total 20,000 13f510 WATER TREATMENTFAC!DT~ ~ 5196 TRANSFER IN - 96 GO 402,307 5197 TRANSFER IN - 97 GO 61,516 Receipts Total: 463,823 9220 CONTRACTED IMPROV. 463,823 Expense Total 463,823 130,000 120,000 130,000 135,000 13~000 12~000 13~000 135,000 130,000 120,000 130,000 135,000 13~000 12~000 13~000 13~000 50,000 100,000 150,000 50,000 100,000 150,000 515,000 515,000 515,000 515,000 I 180,000 39,310 219,310 219,310 219,310 I 120,000 30,000 150,000 150,000 150,000 I 12,000 12, 000 12,000 12, 000 20,000 20, 000 20,000 20, 000 I 402,307 61,516 463,823 463,823 463,823 - 168- Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activity Project Name 1998 34570 WATERFRONT:DRIVE IMPROV. 5120 ROAD USE TAX 78,000 5198 TRANSFER IN - 98 GO 200,000 Receipts Total: 278,000 9220 CONTRACTED IMPROV. 278,000 Expense Total 278,000 131519 5196 5197 33550 5297 5298 38625 5200 13~517 5196 5197 WELLHOUSES.JORDAN & SILURIAN TRANSFER IN - 96 GO 465,984 TRANSFER IN - 97 GO 68,140 Receipts Total: 534,124 9220 CONTRACTED IMPROV. 534,124 Expense Total 534,124 WESTMINISTER RD SANITARY 97 SEWER TRANSFERS 15,600 98 SEWER TRANSFERS 420,000 Receipts Total: 435,600 9220 CONTRACTED IMPROV. 435,600 Expense Total 435,600 WETHERBY PARK DEVELOPMENT TRANSFER IN - 00 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total WILLIAMS GAS PIPELINE RECOC. TRANSFER IN - 96 GO 24,752 TRANSFER IN - 97 GO 22,456 Receipts Total: 47,208 9220 CONTRACTED IMPROV. 47,208 Expense Total 47,208 WILLOW CREEK SANITARY~SEWER ::: 33860 5297 97 SEVVERTRANSFERS 3,610,439 5298 98 SEWER TRANSFERS 6,843,700 Receipts Total: 10,454,139 9220 CONTRACTED IMPROV. 10,457,139 Expense Total 10,457,139 34780 WILLOW CREEK TRAIL 5196 TRANSFER IN o 96 GO 21,258 5197 TRANSFER IN - 97 GO 40,000 Receipts Total: 61,258 9220 CONTRACTED IMPROV. 61,258 Expense Total 61,258 1999 2000 2001 2002 81,120 81,120 81,120 81,120 Totals I 78,O00 200,000 278,000 278,000 278, 000 I 465,984 68,140 534,124 534,124 534,124 I 15,600 420,000 435,600 435,600 43~600 I 81,120 81,120 81,120 81,120 I 24,752 22,456 4~208 47,208 4~208 I 3,610,439 6,843,700 10,454,139 10,457,139 1~ 45~ 139 I 21,258 40,000 61,258 61,258 61,258 - 169 - Capital Improvement Projects Project Summary in Alphabetical Order- Receipts and Expenses Activ~ 34~20 5197 g220 3449O 5120 5199 922O J35720 4431 5120 5198 922O 33320 5297 8166 9220 Project Name 1998 1999 WlLLOWST-MUSCA TINEIBROOKSIDE TRANSFER IN - 97 GO 422,428 Receipts Total: 422,428 CONTRACTED IMPROV. 422,428 Expense Total 422,428 WOOI F AVE-NEWTON/RIVER ST ROAD USE TAX 136,000 TRANSFER IN - 99 GO 550,000 Receipts Total: 686,000 CONTRACTED IMPROY. 686,000 Expense Total 686,000 WOOLF AVE. BRIDGE RECONSTRUCT. FEDERAL GRANTS 600,000 ROAD USE TAX 58,017 TRANSFER IN - 98 GO 969,000 Receipts Total: 1,627,017 CONTRACTED IMPROV. 1,627,017 Expense -Total 1,627,017 WYLDE GREEN SANITARY SEWER 97 SEWER TRANSFERS 150,000 Receipts Total: 150, 000 ENGINEERING SERVICES 70,000 CONTRACTED IMPROV. 80,000 Expense Total 150,000 GRAND TOTAL - RECEIPTS GRAND TOTAL- EXPENSES 2OOO 2001 :34,998,440 21,796,714 80,830,749 43,223,538 2002 ~559,110 ~559,110 Totals 422,428 422,428 422,428 422,428 I 136,000 550,000 686000 686,000 686000 I 600,000 58,017 969,000 1,62~017 1,627,017 1,62~017 I 150,000 15~000 70,000 80,000 15~000 302,616,768 222,137,879 - 170 - CAPITAL IMPROVEMENT PROGRAM- PROJECTS THAT ARE UNFUNDED OR IN FISCAL YEAR 2003 AND BEYOND 319 320 321 322 323 324 325 326 327 328 Projects 420th St near Industrial Park Abbey Lane Sanitary Sewer Airport Hangar American Legion- Scott to Taft Beer Creek Storm Sewer Burlington St Bridge Widening- Ralston Creek Captain Irish Parkway -Scott Blvd to First Avenue Captain Irish Parkway -Arterial Street through ACT Computer-Financial/Human Resources Computer-GIS/Storm Water Quality Management 329 Court Hill Trail 330 Cultural Conference Center 331 Dane Road- Near Mormon Trek 332 Dodge St- Dubuque Rd.to 180 333 Dubuque/Church Left Turn Bays East-West Parkway 334 (Sand Rd to Sycamore) East-West Parkway (E. Sycamore 335 Farms-Property Line to Sioux) East-West Parkway (Saddlebrook - 336 East Property Line) East-West Parkway 337 (Basin to Saddlebrook) Fire Apparatus - 2008-Aerial Ladder $1.2 million; 2011,2012 and 2015-3 338 Pumpers $1.62 million 339 Fire Station-New 340 Fire Training Facility Foster Road Dubuque to 341 Prairie du Chien-Paving 342 Hafor Circle Storm Sewer 343 Hazardous Waste Recycling Facility 344 Hickory Hill Trail Development Hwy 6 Industrial Park Rd Intersection 345 Imp FY 2003 and FY2003 and beyond Changes/ Beyond Unfunded Revisions Revisions 1,200,000 1,200,000 700,000 151,657 851,657 800,000 173,322 973,322 1,664,000 360,510 2,024,510 300,000 300,000 - 253,000 253,000 - 2,611,000 2,611,000 - 1,101,000 1,101,000 1,000,000 1,000,000 1,217,000 1,217,000 - 225,000 225,000 18,500,000 (18,500,000) - - ? ? 967,000 209,503 1,176,503 122,000 122,000 884,000 191,521 1,075,521 624,000 135,191 759,191 624,000 135,191 759,191 416,000 90,128 506,128 728,000 918,000 2,820,000 2,820,000 1,265,319 1,265,319 157,723 885,723 198,887 1,116,887 608,326 608,326 658,000 658,000 250,000 250,000 200,000 200,000 Reason for revision Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation New Project Moved from FY 1999; plus 5 years inflation Revised cost of $2,146,000 plus five years inflation Moved from FY 2001; plus 5 years inflation New Project Moved $1,000,000 from FY 2000 plus five years inflation Moved from FY 1999; plus 5 years inflation Included in Library project Not listed in CIP before Five Years of inflation Moved from FY 2000; plus 5 years inflation Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation Not listed in CIP before Moved from FY 2000; plus 5 years inflation Five Years of inflation Five Years of inflation Moved from FY 1999; plus 5 years inflation Moved from FY 1998; plus 5 years inflation New Project New Project - 171 - CAPITAL IMPROVEMENT PROGRAM- PROJECTS THAT ARE UNFUNDED OR IN FISCAL YEAR 2003 AND BEYOND Projects Hwy 6/Sycamore St Intersection 346 Improvements 347 HWY 965 348 Landfill- New Cell 349 Landfill- Gas System 350 Industrial Park Mormon Trek Widening-Plaen View 351 to Hwy 1 352 Park Rd Bridge Approach 353 Prentiss St Bridge 354 Public Works Site Redevelopment Ralston Creek Trunk Sewer-South 355 Branch Robert A. Lee Recreation Center 356 Remodel Scott Blvd Extended-Phase I 357 Rochester to Captain Irish Parkway Scott Boulevard Extended-Phase II Captain Irish Parkway to I 80 358 (southside) Scott Boulevard Extended-Phase III 359 Bddge across I 80 Scott Boulevard Extended-Phase IV - 360 North of I 80 to Hwy 1 361 Scott Park Area Trunk Sewer 362 Shannon Ddve Box Culvert 363 Snyder Creek Trunk Sewer 364 Summit Street Historic Plan 365 366 367 Sunset Storm Sewer Willow Creek Trail-Bridge over Iowa River (~ Napoleon Park Willow Creek Trail-Riverside to Hwy 921 to Hwy 1 FY 2003 and FY2003 and beyond Changes/ Beyond Un~nded Revisions Revisions 4,000,000 4,000,000 520,000 2,200,000 1,511,000 1,675,000 649,000 208,000 866,612 4,866,612 3,000,000 3,000,000 2,300,000 2,300,000 866,612 4,866,612 ? 120,000 300,000 ? 112,660 5,475,000 476,636 120,000 300,000 632,660 5,475,00O 2,676,636 327,363 1,838,363 362,894 2,037,894 3,755,808 3,755,808 140,608 789,608 ? - ? - 45,064 253,064 365,000 365,000 511,000 511,000 669,000 669,000 Reason for revision New Project Five Years of inflation Future Cell New Project Five Years of inflation New Project New Project New Project Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation Five Years of inflation New Project New Project Five Years of inflation Moved from FY 1998; plus 5 years inflation New Project New Project Grand Total 42,788,000 15,628,535 58,416,535 - 172 - - ' PREPARATION OF THE FINANCIAL PLAN In August, the Finance Department wdtes a manual of directions and updates all forms. The manual contains: 1) directions for completing the forms, 2) descriptions of expenditures that may be budgeted in a particular line item, and 3) projected pdces or inflation factors for vadous supplies, service contracts, vehicle maintenance service, telephone and postal services, and office furniture and equipment. The City Manager instructs the Department Heads on whether any changes in level of service can be factored into the proposed financial plan. This is done before the actual budget process starts. Changes to the financial plan are done annually dudng the budget process. All revenue and expenditure estimates are re-evaluated and revised if necessary. In September, the manual. and forms for the next financial plan are distributed to Department and Division Heads. They also receive salary projections, a three-year history of each Department's/Division's actual line item expenditures, and projected revenues and costs for the three years covered by the Financial Plan. (The Finance Department projects revenues individually and uses a combination of inflation factors and individual costs to project expenditures.) In October, the forms are returned. These include the Department's/Division's adjustments to line item revenue and expenditure projections, their travel request, their capital outlay request, and professional services required. In November, the Finance Department reviews the forms'and compiles them all into a budget. All budget forms and adjustments are forwarded to the City Manager. By mid-December, the City Manager and Finance Department decide which modifications to operations will be made. A tax levy is computed. Analysis is done so all funds have required balances or zero balances. Then the Proposed Financial Plan document is pdnted. In January, the City Council reviews the Proposed Financial Plan. In February, the Proposed Financial Plan and a memo of Council's changes are presented to the public. A public hearing is held at least one week prior to the final adoption. In March, the final Financial Plan is adopted. The State of Iowa requires a one-year budget to be adopted by March 15 of each year. The applicable year in Iowa City's three-year Financial Plan is adopted as the annual budget to satisfy State requirements. The Finance Department monitors the status of actual revenues and expenses compared to budget. Analysis is done on a line-item basis within each division. Ultimate responsibility for a division's budget rests with the department head in charge of that division. The Finance Department staff normally works directly with department/division management to resolve any .problems within the line item budget. - 173 - PROCESS TO AMEND THE FINANCIAL PLAN Departments and Divisions analyze their monthly financial reports to determine if a budget amendment is needed for expenditures that were not included in the budget, for example, capital outlay, repairs to equipment and buildings, wages for temporary employees and overtime related to work assignments outside of the budgeted staffing level. On the amendment requests, departments/divisions explain the reason for requesting additional funds and also suggest a funding source for it: 1) Subtract budgeted funds from another item within their budget. 2) Show that additional revenue will be received. 3) Request funds from the "contingency" (see definition in Budget Glossary). The requests are reviewed by the Budget/Management Analyst for accuracy. Then, the Finance Director and City Manager approve or deny the request. Upon approval, the amendment is added to the budget so that the next monthly Budget Comparison Report includes it. Amendment requests are not accepted after a date set by the Finance Department in order to compile necessary reports for Council action on the amended budget. Starting in FY98, amendments are presented to the City Council twice each fiscal year and two public hearings are held. The first public hearing is in August/September and includes the carryover amendments from the previous fiscal year. The second public hearing is in May and includes all other amendments so that the amended budget will be filed with the State by May 31 as required by law. Statements of budget and actual revenues and expenditures are published by September 30 for the fiscal year ended June 30. They are also presented for the City as a whole in the notes to that year's Financial Report. Legal compliance is met if actual expenditures do not exceed the budgeted expenditures by program areas: community protection, home and community environment, human development and policy and administration. - 174 - Prepared by: Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 98-96 RESOLUTION APPROVING THE RNANClAL PLAN FOR THE CITY OF IOWA CITY, IOWA, FOR FISCAL YEARS 1999 THROUGH 2001 AND THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2002. WHEREAS, the City Council of the City of Iowa City deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial Plan for operations and a multi-year Capital Improvements Program budget; and WHEREAS, the three-year FinanciaJ Plan and multi-year Capital Improvements Program are subject to annual review and revisions; and WHEREAS, a public headng was held on February 24, 1998, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan for the Fiscal Years 1999 through 2001 and the multi-year Capital Improvements Program through Fiscal Year 2002. 2. This Resolution is an expression of the Council's legislative intent for planning future operation and capital improvements for the City of Iowa City, Iowa; and the anticipated means of financing said plan, subject to applicable laws. March ,1998. Passed and approved this loth day of ClTY-~LERK City Attomey's Office - 175 - Prepared by:. Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 98-95 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1999. WHEREAS, a public hearing on the proposed budget for the fiscal year ending June 30, 1999 was held on February 24, 1998 at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The annual budget for the fiscal year ending June 30, 1999, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates, appropriation expenditures, and program allocations for said fiscal year should be and hereby is adopted. The City Clerk is hereby directed to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this loth dayof March ,1998. ATTEST: 2~~-~ 2~- ~--=~g~ CI~LERK City Attorney's Office It was moved by Thornberry and seconded by adopted, and upon roll call there were: Kubbv the Resolution be AYES: NAYS: ABSENT: X X X X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef - 176 - REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property Less: Uncollected Property Taxes-Levy Year Net Current Property Taxes Oelinquent Property Taxes TIF Revenues Other City Taxes Licenses & Permits Use of Money & Property Intergovernmental Charges for Services Special Assessments Miscellaneous Sub-Total Revenues Other Financing Sources: Transfers In Proceeds of Debt Proceeds of Fixed Asset Sales Total Revenues & Other Sources EXPENDITURES & OTHER FINANCING USES Community Protection (police,fire,street lighting, etc.) Human Development (health, library, recreation, etc.) Home & Community Environment (garbage, streets, utilities, etc.) Policy & Administration (mayor. council. clerk. legal, etc.) Non-Program Total Expenditures Less: Debt Service Capital Proiects Net Operating Expenditures Transfers Out 'Total Expenditures/Transfers Out Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out Beginning Fund Balance July 1 Ending Fund Balance June 30 CITY OF IOWA CITY ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 1999 Special Debt CalMtel Expendlble General Revenues Service Protects Trult PmlMetl~y (A) (B) (C) ID) (El (F) 234 77 15,584,229 106 3,030,228 134 3,119,507 161 - 189 78 107 - 135 162 - 190 235 79 15,584,229 108 3,030,228 136 3,119,507 163 191 236 80 - 109 137 164 192 237 - 110 50,000 238 81 456,787 111 138 165 193 239 82 600,735 112 212 240 83 529,743 113 620,070 139 5,000 166 194 213 2,007,243 241 84 1,956,552 114 9,737,359 140 17,556 167 640,000 167,239 426 1,942,545 242 85 2,685,101 115 80,147 141 168 195 500 214 29,638,183 243 86 23,501 116 142 169 427 244 87 1,340,463 117 96,400 143 13,391 170 2,176,000 196 215 1,778,730 245 88 23,177,111 118 13,614,204 144 3,155,454 171 2,816,000 197 167,739 216 35,366,701 246 89 7,267,223 119 598,501 145 3,159,938 172 26,976,713 198 281,478 217 33,824,761 247 90 459 146 173 25,709,726 218 20,424,500 248 91 1,330,700 147 174 199 219 249 92 31,775,034 120 14,212,705 148 8,315,392 , 175 55,502,439 200 449,217 220 89,615.962 250 93 11,124,555 121 94 7,112,908 122 95 4,056,895 123 96 5.725,471 124 149 262,398 176 0 201 221 251 150 519,685 177 20,514,973 202 - 222 252 5,861,703 151 5,510,723 178 7,777,740 203 448.000 223 49,432,230 253 210,589 152 179 1,500,000 204 224 254 97 28,019,829 125 6,072,262 153 6,292,806 180 29,792,713 205 448.000 225 49,432,230 255 98 4,000 128 . 154 6,292,806 181 - 226 7.178,628 256 99 0 127 182 29,792.7f3 227 24,344,518 257 100 28,015,829 128 6,072,262 155 183 - 206 448,000 228 17,909,084 258 101 2,448,909 129 8,809,093 156 375,000 184 25,709,726 207 - 229 34,569,825 259 102 30,468,738 130 14,881,355 157 6,667,606 185 55,502,439 208 448,000 230 84,002,055 260 103 1,306,296 131 (668,650) 158 (352,414) 186 209 1,217 231 5,813,907 261 104 8,893,895 132 6,708,747 159 524,977 187 1,346,000 210 191 232 42.922,664 282 105 10,200,191 133 6,040,097 160 172,563 188 1,346,000 211 1,408 233 48,536.571 263 Budget FY1998/99 t Re.eetlmeted Actual (99 FY 1997/98 FY 1996/97 (HI (1! 33,964 264 20,424,857 294 19,726,650 265 295 33,964 266 20,424,857 296 19,726,650 267 297 50,000 268 62,000 298 55,572 56,787 269 456,000 299 465,670 ~0,735 270 543,200 300 624,614 52,056 271 3,361,203 301 4,412,528 51,251 272 21,239,851 302 17,155,660 93,931 273 30,196,980 303 28,321,987 23,501 274 23,501 304 I 106,590 94,984 275 3,391,451 305 2.542,832 87,209 276 79,699,043 306 73,412,103 38,614 277 70,439,797 307 47,591,659 34,226 278 27,644,659 308 15,902,217 30,700 279 35,200 309 57,631 70,749 280 177,818,699 310 136,963,610 86,953 281 12,046,496 311 10,270,635 47,566 282 13,767,756 312 7,787,381 87,291 283 90,425,522 313 64,428,215 36,030 284 6,041,432 314 5,500,810 428 - 57,840 285 122,281,206 315 87.987,2~-I 75,434 286 10,241,079 316 9,146,037 37,231 287 57,951.143 317 28,649,820 45,175 288 54,088,984 318 50,191,38-t 12,553 289 69,837,266 319 48,126,434 70.393 ~290 192.118,472 320 136,113,675 00,356 291 (14,299,773I 321 849,935 96,474 292 74,696,247 322 73,846,312 96,830 293 60,396,474 323 74,696,247 FILED Johnson Co. Iowa COUNTY AUDITOR ADOPTION OF BUDGET AND CERTIFICATION OF TAXES I::1.~ yam' July 1,1~- June 30.1~ crrYO~ Iowa City ~ 60,148 CER~F~A~N To: ~'~~~ Johnson ~,~ Ni~c~i,J~i~.~,~ F~hruary 24 T~ ~ ~ ~6-so4 [ ~ 410 E. Washington St.. Iowa City, RU~ ReguW Dine/Time 8~mp m Reg &T1F w~le in datl ramwed Ag Land TAX LEVIES Cede ~ $1000 Vld Puq~ 384.1 18.10 Regret Gene~ 5 ~-~~Lw ~.12 (e) $.675 ~~ ~.12(10) $.~ ~ & ~ ~ ~ T~ 7 ~.12(11) ~ ~.~~ e ~.12(12) S.l~ ~&~m~~ 9 ~. 12(13) $~75 ~ ~ ~ ~1 ~ 10 ~.12(14) ~27 A~ ~ (u~ ~15) ~.12(15) ~ ~~~ 12 ~.12(16) $~75 ~.~m~~ 13 ~.12(18) ~ ~,~&~~ 14 ~.12(1) $.135 ~~~ 15 ~.12(2) $.~I ~ '~ 16 ~.12[3) $1~ ~ ~ ~.12(4) S~7 ~ & ~ F~ '~ ~.12(5) ~ v~ ~ ~ ~.12N) 11.~ '~ ~ ~d RW ~ ~ ~. 12~) ~.375 ~ ~ ~ ~.12(9) $.0~75 ~ m m T~ ~ ~.12(17) $.~ ~.12(19) $1.~ ~ ~ ~ ~ ~.12~1) $27 ~_~ ~ ~ T~ ~ F~ Tax ~ {25 + 26) ~.8 $27 ~ (~ ~ ~ ~ ~ ~) ~.~ 1 ) ~ ~ ~ & F~ R~ T~ ~ ~A ~s 129,~,31 ~ Tml ~ ~ ~ {28 +32) V~ 76 10~6) R5 . 7 3 ~ 1Rq,Rtt 4 13,~79,524 43 44 1, R6q, 2~3 45 4~ 48 49 50 52 465 21 23 445,984 24 25 1R,R77,711 2s 6,518 27 15.SR4.P?Q ?fiN,NNN 31 33 3.fi3D.228 To~ ,~S&41D (34 ~ 37) 3~ Total ~ Fievenue Fuml~ Levy (33 + 39) ~ ~, G.O. ~ J~& ~, ~ 3.119.507 ~ ~.r F~s ~~R~ 41 To~I Tax (27+39+4~41) 42 2].,733,964 53 54 55 56 57 5~ 59 60 466 01 62 65 7O 71 72 (e) IA Is/ - 178- Coun~ AucMor CITY OF IOWA CITY PERSONNEL LISTING BY DEPARTMENT FULL-TIME EQUIVALENTS FY95 FY96 FY97 FY98 FY99 FY2000 FY200'1 Adopted Projected Projected Administration 24.50 24.50 25.00 25.50 27.00 27,00 27,00 Airport Operations 1.50 1.50 1.50 1.50 1.50 1.50 1.50 Assisted Housing 12.75 12.75 11.75 10.75 11.75 11.75 11.75 Broadband Telecommunications 3.60 3.60 3.60 4.60 4.75 4.75 4.75 *Equipment Maintenance 17.50 10.00 10.50 9.50 9.50 9.50 9.50 Finance 35.39 37.39 37,39 37.39 38,79 38.79 38.79 Fire Department 52.00 52.00 52.00 52.00 52.00 52.00 52.00 Housing & Inspection Services 13.00 13.00 13,00 14.13 14.13 14.13 14.13 JCCOG 4.80 4.80 4,80 5.80 5.80 5,80 5.80 Library 37.25 37.25 37.25 37.25 37.25 37.25 37.25 Library Development Office Salary 2.00 2.00 2.00 2.25 2.25 2.25 2.25 Parking 27.25 27.25 27.50 27.50 30.50 30.50 30.50 Parks & Recreation 35.50 36,75 37.75 38.75 40.25 40.25 40.25 Planning/Community Development 13.70 13,70 13.70 13.20 13.20 13.20 13.20 Police Department 80.56 86.56 87.50 93.25 94.69 94.69 94.69 Public Works 119.50 121,00 124.00 122.50 122.50 122.50 122.50 Public Works CIP Project Mgmt. 3.00 5.00 5.00 5.00 Senior Center 5.50 5.50 5.50 5.50 5.50 5.50 5.50 *Transit 41.50 49.00 48,50 49.50 48.75 48.75 48.75 Grand Total 527.80 538.55 543.24 553.87 565.'11 565.1'1 565.'11 * 7.50 FTE for Transit Maintenance were moved from Equipment Division to Transit Division mid- year FY95, FY96 adopted has been restated with the positions moved. - 179 - Number of Authorized Positions Per Department Admin. Airport Oprs. - Asst. Housing Broadband Tele. ~11 Equipment Maint. Finance Fire Dept. HIS JCCOG Library Parking Parks & Recreation Planning/Comm. Der. Police Dept. - Public Works -, I ! ! FY99 FY98 FY97 FY96 0.00 20.00 40.00 60.00 80.00 100.00 120.00 140.00 # Positions - 180 - PERSONNEL RECONCILIATION Full Time Equivalents (FTE! by Departments and Divisions FY98 Adopted Budget to FY99 Proposed Budget ADMINISTRATION City Council City Clerk Police Citizen's Review Board City Attorney City Manager Human Relations Human Rights Activities TOTAL ADMINISTRATION FY99 Total FY98 FY98 Additions New Authorized / Original by Council Positions in Requested Budget Resolution FY99 Budget Positions 7.00 4.50 0.50 6.00 3.00 3.00 2.00 25.50 0.50 · AIRPORT OPERATIONS 1.50 ASSISTED HOUSING 10.75 1.00 BROADBAND TELECOMMUNICATIONS 4.60 0.15 EQUIPMENT General Fleet Maintenance Equipment Replacement TOTAL EQUIPMENT 8.70 0.80 9.50 FINANCE Finance Dept. Administration Accounting & Reporting Central Procurement Treasury Document Services Information Services I.S. Police Grant Central Sup. & Print Risk Management Employee Benefits TOTAL FINANCE 3.18 7.00 4.02 10.12 4.00 5.50 1.60 1.59 0.38 37.39 1.00 1.00 FIRE PROTECTION 52.00 HOUSING & INSPECTION SVCS. His Department Administration Building Inspection Housing Inspections TOTAL H.I.S. 3.13 7.00 4.00 14.13 J.C.C.O.G. Administration Transportation Plan Human Services Solid Waste Management TOTAL JCCOG 0.80 3.00 1.00 1.00 5.80 LIBRARY Library Library Reciprocal Borrowing Library Dev. Office Salary TOTAL LIBRARY 37.25 0.75 1.50 39.50 1.00 1.00 0.14 0.26 0.40 7.00 4.50 0.50 6.00 3.00 4.00 2.00 27.00 1.50 11.75 4.75 8.70 0.80 9.50 3.18 7.00 4.16 10.38 4.00 5.50 1.00 1.60 1.59 0.38 38.79 52.00 3.13 7.00 4.00 14.13 0.80 3.00 1.00 1.00 5.80 37.25 0.75 1.50 39.50 - 181 - PERSONNEL RECONCILIATION Full Time Equivalents (FTE) by Departments and Divisions FY98 Adopted Budget to FY99 Proposed Budget PARKING I TRANSIT Parking System Operations Mass Transit Operations TOTAL PARKING/TRANSIT PARKS & RECREATION Government Buildings CBD Maintenance Forestry Operations Cemetery Recreation Parks Parks & Rec Dept. Admin. TOTAL PARKS & RECREATION PLANNING & COMMUNITY DEVELOPMENT (PCD) Administration Urban Planning Neigborhood Services Non-Grant Comm. Development Economic Development Misc. Community Development CDBG Metro Entitlement TOTAL PCD FY99 Total FY98 FY98 Additions New Authorized / Original by Council Positions in Requested Budget Resolution FY99 Budget Positions 27.50 3.00 49.50 - 77.00 3.00 4.08 3.00 3.00 3.00 12.67 11.00 2.00 38.75 1.95 3.50 1.00 1,00 1,00 1,30 3.45 13.20 1.00 1.00 (0.75) (0.75) 0.50 0.50 POLICE DEPARTMENT Administration Police Patrol Criminal Investigation Records And identification Community Services Bureau Emergency Communications Ctr. Federal Crime Grant Animal Control TOTAL POLICE PUBLIC WORKS Engineering Public Works Energy Conservation Traffic Engineering Sewer Connect North / South Plants Streets Maintenance Wastewater Trmt Oper Water Oper. & Maint. Refuse Collection Operations Landfill Operations TOTAL PUBLIC WORKS SENIOR CENTER GRAND TOTAL 3.00 53.00 8.00 5.00 2.00 11.25 6.00 5.00 93.25 11.00 2.00 0.50 ~.7~; 3.00 23.00 25.30 25.95 19.50 11.50 125.50 5.50 553.87 1.00 1.00 2.00 2.00 9.65 0.44 0.44 1.59 30.50 48.75 79.25 4.08 3.00 3.00 3.00 13.17 12.00 2.00 40.25 1.95 3.5O 1.00 1.00 1.00 1.30 3.45 13.20 3,00 54.00 8.00 5.00 2.00 11.25 6.00 5,44 94,69 11.00 2.00 0.50 3.75 5.00 23.00 25.30 25.95 19.50 11.50 127.50 5.50 565.11 - 182 - INDEX OF BUDGET UNITS BY DEPARTMENT PAGE ADMINISTRATION City Council ......................................................................59 City Clerk .........................................................................59 City Attorney ....................................................................59 City Manager ....................................................................60 Human Relations ...............................................................60 Human Rights ...................................................................63 Broadband Telecommunications Operations & Reserves ......... 100 FINANCE Finance Administration .......................................................61 Accounting .......................................................................61 Central Procurement Services ..............................................61 Treasury ...........................................................................62 Document Services ............................................................62 Information Services .........................................................114 Non-Operational Administration ........................................... 64 Central Services ...............................................................117 PLANNING & COMMUNITY DEVELOPMENT PCD Administration ............................................................65 Urban Planning & Development ............................................ 65 Neighborhood Services .......................................................66 Community Development Non-Grant ..................................... 66 Economic Development ......................................................67 Comprehensive Plan Update ................................................ 67 JCCOG Administration ......................................................110 JCCOG Transportation Planning .......................................... 111 JCCOG Human Services .................................................... 111 JCCOG Solid Waste Management ....................................... 112 Community Development Other Grants ................................ 112 CDBG Metro Entitlement ....................................................113 Community Development Flood Grant .................................. 113 PUBLIC WORKS Public Works Administration ................................................68 Engineering .......................................................................68 Energy Conservation Administration ..................................... 69 Traffic Engineering .............................................................70 Street System Maintenance ................................................. 70 Wastewater Treatment Operations ....................................... 91 Wastewater Treatment Reserves .......................................... 91 Water Operations ..............................................................94 Water Reserves .................................................................94 Refuse Collection Operations ...............................................96 Landfill Operations .............................................................96 Landfill Reserves ................................................................97 Equipment Maintenance ..................................................... 115 Equipment Reserve ...........................................................116 - 183 - POLICE DEPARTMENT FIRE DEPARTMENT HOUSING & INSPECTION SERVICES LIBRARY PARKS & RECREATION SENIOR CENTER AIRPORT PARKING & TRANSIT NOT CONSIDERED PART OF A DEPARTMENT Energy Conservation .........................................................121 Police Administration ..........................................................73 Patrol ...............................................................................73 Criminal Investigation .........................................................74 Records and Identification ...................................................74 Community Services Bureau ................................................ 75 Emergency Communications ................................................ 75 Animal Control ..................................................................76 Fire ..................................................................................77 Fire Equipment Replacement Reserve ................................... 116 HIS Administration .............................................................78 Building Inspection .............................................................78 Housing Inspection ............................................................79 Assisted Housing ..............................................................119 Library .............................................................................83 Library Replacement Reserves ............................................ 118 Parks & Recreation Administration 81 Parks ...............................................................................81 Recreation ........................................................................82 Government Buildings ........................................................63 C.B,D. Maintenance ...........................................................69 Forestry/Horticulture ..........................................................71 Cemetery .........................................................................71 Parkland Reserves .............................................................118 Senior Center ....................................................................84 Airport Operations .............................................................99 Parking Operations .............................................................85 Parking Reserves ...............................................................85 Public Transit Operations ....................................................88 Public Transit Reserves .......................................................90 Debt §ervice Fund ............................................................103 Employees Benefits Trust ...................................................105 Road Use Tax ..................................................................107 Risk Management Loss Reserve .......................................... 122 Health Insurance Reserve ...................................................122 Special Assessments .........................................................123 RISE Repayment ................................................................123 TAX LEVIES FOR IOWA CITY AREA TAXING DISTRICTS Actual Actual Actual FY96 FY97 FY98 COUNTY LEVIES IN CITIES GENERAL BASIC GENERAL SUPPLEMENTAL MH-DD SERVICES 5.50464 5.23778 5.12191 3.50000 3.50000 3.50000 2.00464 0.43904 0.54734 0.00000 1.29874 1.07467 IOWA CITY ASSESSOR LEVIES 0.22469 0.21538 0.23257 AG EXTENSION COUNCIL LEVIES 0.06099 0.06165 0.05992 AREA X COMMUNITY COLLEGE LEVIES GENERAL TORT LIABILITY PLANT EQUIPMENT REPLACEMENT INSURANCE UNEMPLOYMENT EARLY RETIREMENT EARLY RETIREMENT 0.59316 0.58862 0,59506 0.20250 0.20250 0.20250 0.02276 0.02171 0.01335 0.20250 0.20250 0,20250 0.09000 0.09000 0.09000 0.04832 0.04608 0.03025 0.01052 0.01003 0.00000 0.01656 0.01580 0.05646 0.00000 0.00000 0.00000 STATE OF IOWA 0.00500 0.00500 0.00500 SCHOOL GENERAL HOUSE 12.63447 12.13035 12.22016 11.17011 10.35920 10.47499 1.46436 1.77115 1.74517 CITY LEVIES GENERAL SPECIAL 2.99243 12.65253 12.79617 9.32000 9.32000 9.32000 3.67243 3.33253 3.47617 TOTAL 32.01538 30.89131 31.03079 - 185 - CITY OF IOWA CITY, IOWA PROPERTY TAX RATES - ALL DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Fiscal Years (per $1,000 assessed valuation) Iowa City Kirkwood Collection School City of Johnson Community State of Year District Iowa City County~ Colle(le Iowa Total 1987-88 $ 10.928 $ 11.549 $ 4.912 $ 0.472 $ 0.005 1988-89 10.817 11.695 5.043 0.475 0.005 1989-90 11.042 12.028 4.992 0.482 0.005 1990-91 11.347 12.128 5.327 0.481 0.005 1991-92 11.081 12.670 5.667 0.502 0.005 1992-93 11.331 12.826 6.378 0.532 0.005 1993-94 12.334 12.900 6.431 0.539 0.005 1994-95 12.338 12.954 6.431 0.530 0.005 1995-96 12.634 12.992 5.790 0.593 0.005 1996-97 12.130 12.653 5.515 0.589 0.005 1997-98 12.220 12.796 5.414 0.595 0.005 $ 27.866 28.035 28.549 29.288 29.925 31.072 32.209 32.258 32.014 30.892 31.031 Source: "Tax Levies for Johnson County, Iowa," compiled by the Johnson County Auditor. Note: ~lncludes Johnson C0untv, the City of Iowa City Assessor and Agricultural Extension levies. Ratio of Iowa City to Total 41.4 41.7 42.1 41.4 42.3 41.3 40.1 40.2 40.6 41.0 41.2 - 186 - GLOSSARY Assessed Valuation: The estimated value placed upon real and personal property by the City Assessors as the basis for levying property taxes. Bonded Debt: A wdtten promise to pay a specified sum of money at a future date along with pedodic interest. Proceeds from bonds are typically used for long-term debt to pay for construction of capital projects. Budget: A financial plan for a specific time pedod that estimates the expenditures and the means of financing those expenditures which are associated with all services and functions performed by the City. Capital Improvements Program (CIP): A management tool used to assist in the scheduling, planning, and execution of a series of capital improvements over a seven-year pedod. The CIP is updated annually. It sets forth the estimated expenditures by year and specifies the resources estimated to be available to finance the project expenditures. Capital Improvements Projects: The specific projects that make up the Capital Improvements Program. The projects involve construction, pumhase, or renovation of city facilities or property. They are generally non-recurring major improvements to the City's physical plant which necessitate long-term financing and are permanent in nature. Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor building improvements, and vehicles, that are funded from the operating budget. Since long- term financing is not necessary and expenditures of this type are of such recurring character, these items are not part of the Capital Improvements Program. Commodities: Items or supplies needed for routine maintenance and operations. They include cleaning, maintenance and office supplies, repair materials, minor equipment, and tools. Contingency: Funds set aside, but not appropriated or approved for use. These funds could be used for unanticipated expenditure requirements, new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest to holders of the City debt instruments. Department: A major organizational unit in the City comprised of related work activities aimed at accomplishing a major service or regulatory program. Division:' An organizational subdivision of a department. Employee Benefits: Contributions made by the City to designated funds to meet commitments or obligations for employee fringe benefits. Included are the City's share of costs for Social Security, Iowa Retirement System, and the other pension, medical, and life insurance plans. Enterprise Fund: Separate financial entity used for government operations that are financed mainly from user fees. Expenditures: The cost of goods received and services rendered. - 187 - Fiscal Year: A 12-month time period to which the annual operating budget applies. the fiscal year begins July I and ends the following June 30. Full-time Equivalent (FTE) Positions: A part-time position converted to the Fund: In Iowa, decimal equivalent position based on total hours per year. Full-time positions charged to more than one program are shown as an appropriate fraction in each program. An independent fiscal and accounting entity with a self-balancing set of accounts recording cash, which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance: The cash balance that remains in a fund on a given date after all receipts and expenditures have been recorded. General Fund: The fund supported by taxes, fees, and other revenues that may be used for any lawful purpose. General Obligation Bonds: When the city pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) bonds. Grants: Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specified purpose, activity or facility. Intergovernmental Revenue: A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the State and Federal govemments. Grants are usually made for specified purposes. Internal Service Fund: Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, on a cost reimbursement basis. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general City-wide nature. Operating Transfer: Routine and/or recurring transfers of assets between funds. Personal Services: Services rendered by full-time and part-time employees to support the functions of City departments. Costs include salaries, fdnges and other related benefits. Program: ^ distinct function of city government provided to the public or a function providing support to the direct services of other city departments. Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A reserve may be established formally by ordinance or resolution or informally by administrative action. Revenue: Income derived from taxes, fees, grants and charges. In the broader sense, "revenue" refers to all government income, regardless of source, to fund services. - 188- Revenue Bonds: A bond that is payable from a specific source of revenue and to which full faith and credit of the city is not pledged. Services and Charges: A category of expenditures used for the purchase of services provided by individuals, businesses or agencies who are not in the direct employ of the c ty. Special Assessment: A tax levied against a property owner to offset all or part of the cost of public capital improvements which are deemed to benefit that particular property. Special assessments are commonly used to finance improvement projects such as street construction, sidewalk construction, or installation of sewer lines. Special assessments are levied in addition to regular property taxes. Subsidy: Financial aid given to a governmental unit by another governmental unit. For example, in Iowa City, the General Fund subsidizes Public Transit with property tax monies. Tax Incremental Financing District (T.I.F.): A geographical area designated for public and pdvate development. Public improvements are funded by debt which is repaid through segregating the increased property taxes resulting from pdvate development. Tort Liability: A tort is a wrong against an individual or property that is neither a cdme nor a violation of a contract. The City could be found liable or responsible by a court when a tort occurs on City property, as a result of the actions of a City employee, or the function of a City operated activity. The City levies a special taxto purchase tort liability insurance and to cover the cost of tort damages for which the City is found responsible. Transfers: Financial transactions that occur between City funds. Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent capacity for the City's pension and retirement funds and for other entities such as other governmental units. The budget includes the Johnson County Council of Governments (JCCOG) which is a joint endeavor among city govemments within Johnson County and the county government. - 189 - AN N ;~XAL R~i.S' RT 1997 Iowa City Fire Department L FIRE CHIEF TRAINING/PUBLIC EDUCATION OFFICER SECRETARY OPERATIONS On-Duty Battalion Chief L_ STATION #3 Public Education Engine #3 Lieutenant 2 Firefighters FF/I NSPECTOR,~J~ "~'STATION #1 %t Engine #1 Lieutenant 3 Firefighters Truck #1 Captain - / *4 Firefighters PREVENTION Fire Marshal STATION #2'~ Hazardous Materials Engine #2 Lieutenant 2 Firefighters *The Inspector is part of the Truck 1 complement. Barta, Dave ..............................CAPT Blank, Jerry ..............................CAPT Bok, Chris ....................................LT Bredman, Bryan ............................FF Brenneman, Elmer .........................BC Brick, Dartall .................................FF Brooks, Harry ...............................FF Brown, Ken ..................................LT Buser, Dan ...................................FF Cook, Steve .................................FF Deeds, Lyle ..................................FF DeValk, Scot ................................FF Dolan, Steve ............................LT/TO Dolezal, Frank ...............................FF Fabian, Don ..................................FF Flake, Ron ....................................FF Goolsby, Scott ..............................FF Greer, Brian ..................................FF Grier, John ...................................LT Hansen, Dennis .............................FF Hanson, Roger ..............................LT Henry, Bob ...................................FF Hopkins, Nate ...............................FF Humston, Jim ...............................BC Jensen, Roger ........................BC/FM Joens, Jim ...................................FF Justice, Chris ...............................FF Kahler, Larry .................................LT Kelly, John ...................................LT Knight, Roger. ..............................FF Koch, Kelly ...................................FF Lacina, Tom .................................LT Lacy, Chris ...................................FF Langstaff, Dean ............................FF Miller, Brenda ........... ADMIN CLK/TYP Mi(tvalsky, Marcus ........................FF Norenberg, George ........................FF Pauley, Glenn ...............................FF Platz, Brian ...................................LT Plalzz, Lance ..................................FF Reyhons, Marc .............................FF Riss, Adam ...................................FF Rocca, Andy ...............................FC Rohr, Brian ...................................FF Smith, Dan .............................. CAPT Smothers, Brad .............................FF Stimmel, Steve ..............................LT Stutzman, Ron .............................BC Suedkamp, Paul ............................FF Tinnes, Greg .................................FF Vest, Janet ...................................FF Wyss, John ..................................FF AUTHORIZED POSITIONS 1 .....................................Fire Chief 1 ..............Administrative Clerk/Typist 4 ..............................Battalion Chiefs 3 .......................................Captains 10 ..................................Lieutenants 33 ...................................Firefighters 52 ........................................TOTAL Ending 12/31/97 The yaa~ 1997 sa~ ~he ~o~a C~ty Fi~e Depa~ment focus on its miss~on~ and values~ ~ersonne~ o~ the de~artmen~ spen~ time developing s~atement, ~s~on statemen~ aa~ Mendfy~ng a set o~ W~ a~ dedicated to p~vidi~g th~ communi~ of our organizatlon's methods, programs, and ~e~vices. will uElize teamwork, coope[aEon, and leadership to ou~ r~ourc~ a~d broade~ our service ba~e~ We wE~ use pa~nerships with the community and city government. As an oxganization, we value a positive environment, a safe wor~p/aca, professionaEsm, discipline, responsiveness, To meet our mission, the iowa C~ty F~re Depa~ment is atso in ~he process conducting a comprehensive eva~uadon o~ the department by participating ~he Nadonai Fire Service Accreditation Program. This program was developed by the {ntemadon~ Association of Fire Chiefs and the international Ciw/CounW ~anagemen~ Assoc{adon. This self-assessment and performance evaluation will lead ~o the department's ~oal of developing a master plan for the future. The Fire Department developed specifications for a new rescue vehicle that will be purchased in 1998 to carry the confined space rescue equipment and vehicle extrication equipment. This vehicle will replace two older vehicles currently in use. The department continues to emphasize physical fitness and safety. Firefighters participate in several annual evaluations to determine levels of fitness. A comprehensive physical fitness evaluation and annual physicals assist personnel in understanding their physical condition and well-being. The Health & Safety Committee meets on a monthly basis to evaluate concerns and issues related to firefighter health and safety. In 1997, a small carport was enclosed to provide an additional 300 square feet of storage space. As we develop and implement new programs, or expand existing programs, the department continues to struggle with the need for additional space. The following personnel changes took place in 1997: · Lieutenant Wayne Stagg retired. · Firefighter Les Schaapveld retired. · Marcus Mittvalsky was hired from the Civil Service list as a firefighter. · Glenn Pauley was hired from the Civil Service list as a firefighter. · John Kelly was promoted to Lieutenant. The mission statement of the Iowa City Fire Department states that we will "provide the community with progressive, high quality emergency and preventive services." By design, the Operations division is called preventive services," The Fire DepT. equipped and trained to respond to e ~; '~' ?, ,:_'~;... ~ -. ( ? .~,,~ - .,.~ medical emergencies, structure and ve~ .. ._.:,~,;,~,~j~.,,,~,,.j ~&'~. .,,,~ hazardous materials incidents, and variou: : ':' ' ~,' to 9-1-1 calls for assistance 3,215 times, : "~'~1~"~', ~., ~,~tt~.,j~~.~.¢~¥..', up only slightly from the number of incidents the previous year~ Of the 3,215 responses, the majority 1,854, or 59 percent, were medical emergencies. Although structure firefighting is still at the core of why the Iowa City Fire Department exists, and although firefighting requires the greatest amount of resources such as personnel, equipment, and training, there were only 222 actual structure fires during the year. However, property loss from all fires in 1997 totaled ¢848,971 ~ this was down considerably from the 1996 fire loss of 81.35 million and is the second year in a row that fire loss is down from the previous fivewear average of 81.4,9 million. The largest single fire loss incident totaling ~375,000 occurred on May 24, 1997, at the Mill Restaurant, 120 E. Burlington Street. The next largest incident loss was 875,000 at a single-family residence. ~¢\/i~~ The Fire Department respoads to medical emergenci ....... than / any other kind of call As noted above, 59 percent (1,854) of our cslts are for medical assistance. Several improveroents in the delivery of emergency medical services have been made. In April 1997, all emergency response personnel completed 17 hours of crossover Emergency Medical Technician Defibrillator (EMT-D) traioing to become ~,_. certified to the level of Emergency Medical Technician - Basic (EMT-B). The additional skills of an EMT-B include ad ..... d airway management and patient-assisted medications, In July , . 1997, the Iowa City Fire Departmen[ upgraded the certification of the service itself from First Responder to Emergency Medical Technicisn~B, after an on-site review from a representative of the State Health Department, The final upgrade included adoption of the state recommended protocols. Response to requests for assistance with hazardous materials '~ and/or hazardous conditions is another important service delivered ?' by the Iowa City Fire Department. One such service being requested at an increasing rates is response to a carbon monoxide '-¢'~ detector sounding. While the department responded to 28 carbon monoxide calls in 1996, we responded to 88 carbon monoxide calls in 1997. Approximately 40 percent of the time, elevated levels of carbon monoxide were measured by the responding crews. Frequently, the etevat6d level of carbon monoxide is determined to be caused by automobile exhaust in or near a building. ~n at least two instances, however, life-threatening leveis of carbon monoxide in an occupied residence was detected by firefighters and improperly functioning heating appliances were suspected. In all cases where there is cause for concern, the utility company is requested to respond. The Fire Department also continues to support the Johnson County Hazardous Materials Response Team with 12 of our personnel assigned to the Team. Station 2 is officially designated as the HAZMAT station, and all firefighters stationed there are county team members. Reassignments and promotions resulted in another four fighters obtaining HAZMAT Technician status. Occupational Safety and Health Administration (OSHA) requires all response team personnel to be Technician status, which requires approximately 80 hours of off-site training. HAZMT technicians are capable of cleaning up chemical spitis and releases. While the majority of hazardous materials spills within both the city and county are minor, there were several within the~2' . county which required the County HAZMAT '. Team to respond. In April 1997, one of the ::::. t:::: more interesting incidents involved an overturned semi on 180 carrying low level radioactive waste, A second unusual incident in June involved an overturned semi carrying a Icad of unplacarded explosives at the 1-80 and 380 interchange. Both incidents were safely handled with cooperation between the county team and the local volunteer fire Our HAZMAT Team members also continue to support hazardous materials response within the county by providing a considerable number of hours of Operations level training to volunteer firefighters as needed and by delivering refresher training to all Johnson County law enforcement officers each spring. Operations level personnel are capable of recognizing, identifying and isolating hazardous situations, and evacuating bystanders. The Iowa City Fire Department continues expand our rescue services as well. .~:; :,' ,~,.'. '~. ~!~,! '"~,~f;,7;~.~ ~ ~'t · '" ~" ~' '~:'"":' :: ~'L .... ,, '"',:,,~,,~s',~" ~o provide a confined space rescue asis an early 1998. Training also continues for all personnel with the "Jaws of Life" tools, which provides heavy rescue capability for vehicle accidents. 'The Fire Department has identified a need to replace two single-purpose, aging, and inadequate vehicles with one multi-purpose apparatus capable of all tdnds o¢ rescue response. The specifications for a rescue apparatus were completed at year's end and we should have a multi-purpose vehicle ready to go in*service approximately one year f[om now. Goals for the Operations division in 1998 include maintaining current levels of eme[gency response, although our resources continue to be stretched as [he city grows in size both geographically end in population. As the department continues its self-assessment process, which began in late 1997, we hope to be able to more accurately define our capabilities as well as our limits so that we can serve the citizens of this community as efficiently as possible. In 1997, training continued to build on new programs, such as confined space rescue and heavy rescue. Training returned to a maintenance lev8~ instead of the intensity put forth by the new programs. The departmen[ has six instructors who provide instruction at the state fire schools. These instructors have been assisting the training officer in providin9 high quality classroom and hands-on training for the departmenL Two new firefighters entered the fire service in ~&~ ~*~'" .?'-~'~::'~¢.~:? 1997. These individuals were trained Jn basic .~ - - T'~; ¢sA skills prier to being assigned to a shift. /~".~-'~ ' ~ Thep re-shift train,rig p,epa,es .... f i,efigh ters for . ~.- :- -.:' 2~~2 firefighting response to a wide vadeW of ca~s, Dudng the three-week orientation period, new firefighters are certified to Firefighte~ ~ standards. The firefighter is , ~ained to the Hazardous Materials Operations level and receives orientation instructice in emergency medical " services, rescue, administrative rules and regulations, and annua~ required hazardous communications and ';~,," ~7.' infectious disease training. The information breakdown of reported t~ainJng for 1997 is as follows: Company ]evet 1,280 Sh~ft ieve~ 394 Department level 4,755 Administrative/Other 590 TOTAL 7,019 Classroom 3,738 Hands-on 2,695 Unspecified 588 TOTAL 7,O19 Emergency Medical Services (EMS) 2,025 Fire 2,115 HAZMAT 1,065 Rescue ! ,301 Administrative/Other 5! 3 TOTAL 7,019 More emphasis has been placed on Fire and EMS traini~g in 1997, which has increased from the 1998 fi9ure of 1,~78 hours to 2,1'15 bouts for Fire training, and 1,137 hours in 1996 to 2,025 hours ~n 1997 for EMS training, While showing an increase in Fire and EMS training, an ove;al~ decrease ~n othe~ ar'eas was noted: Th8 biggest single factor ~n this dec;ease has been in ~etum~ng to a maintenance tevei of t~a~ning after the implementation of the two majo~ ~escue programs in 1 The training ground, located at 1200 S. R~vers~de Drive, has received severaa improvements due to the diligence o~ the ~raining office~. A ve[tical tank, open tank, and 8 have been put into operation. A L~quefied Propan simulato( was also designed ~nd utilized rot live f at the training site. A~i of these props have prove~ usefu~ ~n hands-on training, providing pracdce ia .... .., ,,,4~,,~ .... skills needed ~o be p~oficient in fire suppression ano ~ ,,~'~,~,,~. "' .. ~.,, .4~ ...... ~he depa,tment h~s pa,dcip~,ed ,ns ..... I dd,,s '",,~'~%'~'""'"'"" the year where o~her City alepar(merits have been ~nvolv~d which benefits both departments in teaching and learning. The T~ainiRg Division became ~nvotved in community awareness and public education by assisting the public education s'[stJoR and the fJ~e marshal's office. L~ve fire (raining in a mob e home, fofiowed b':¢ a . natfated burn of the ho ~e to educate t~ e co ~mur'.;~:v :(; ':~:, .,,- ....... . ~ . The Training Division developed and piloted a 40*hour officer ¢raJning program for the three emergency response bal:talJon chiefs as a precursor to teachin9 the department's company officers. The Fire Service ~nstitute in Ames, tA, requested chat the training officer and his assistant provide this class at surernet fire school in June, 1998, The Iowa City Fire Preveet~on Bureau was ddven by {he preceding nat~o~al, state, and ~ocal press. A two-veer increase ~n the LbS. fire death rate, alread~ the highest f~re death rate ~n ~he ~naustria~]zed wodd outside the Soviet bloc, demonstrates tha~ f~re st~ poses a s~gnif~caat prab~em ~n ~he geared States. annuat report on f~re ~a the L~.S., the Nationa~ ~re Pro~ection Association suggests major strategies must include w~des~read public fire safet~ and preveot~on For ~he iowa ~, . '~,,~",' .,~ education ~nitk ~" undertaken by the · ,, .,~,.,,~,, ;,:~ ,~~f:.~'~ assigned ~o Staz~o educators had per w~h over 21,50C '.:' '..:' events ranging ~.~ , ' 'k, "¥..~,."'~." shows for the Vou , ~ ~.~, · '.~ the proper use of portable fire extinguishers, a neighborhood cen~er . r;.;,,~. ~h~',;" ~'".~ safety da~/ designed Cot a~-ds~( chi~dren, an expanded ro~e in the operation of the Safety W~tage, and ~eadersh~p positia~s in the uninteetionai childhood inju~'¥ prevention coa~tion, Johnson County SA~E KIDS. code enforcement specialists, and fire cause investigators remained constant for 1997. Their impact was augmen, ted by some equipment purchases and specialized ~raining~ service club donation made it possible to purchase magic props for ~:he public and are working hard to institudona~ize our recurrence or progression of youthrut fire play. ~. receive the assistance of a Kirkwoe5 ~ Community Cotiago student ~ntern dudrig .~'~;~ collection and ultimately helped create Ciw ~ ~ ~ ordinance proposals on two ~mportan~ it.'~, ~ local ~nfo~mation. In October, a fire ~t'~ provided dramatic b~ckdrop and favorable . '~¢. med~a dudrig multi-agency effo~s to educate ;~,~¢'"r: ,, ,.~":.,, .,.. mobile home residents to the haze[ds and ~ .~.~,;..:¢~. ' '...~_4'~[~ special precautions specific to thei~ habitat. places of refuge or safe haven, t y ' %. ¢_.~./ any ¢~re station in the citv for help and assistance, ~ PERFORMANCE MEASUREMENTS Actual Actual Actual Actual Actual CY93 CY94 CY95 CY96 CY97 Total Responses 2,723 2,842 3,162 3,136 3,215 Fire Responses 987 1,013 1,116 1,159 1,116 Actual Fires 240 306 280 245 222 Hazardous Conditions 206 196 193 193 245 Medical Emergencies 1,530 1,607 1,853 1,784 1,854 Total Fire Loss $506,111 $4,862,954 $815,595 $1,354,887 $846,971 Loss Per Capita $8.44 $81.05 $13.60 $22.53 $14.08 Dollar Loss Per Fire $2,109 $15,892 $2,912 $5,530 $3,815 Avg. Response Time (Mins) Fires/1,000 Population Suspicious/Incendiary Fires Dollar Loss S/I Fires 4.4 4.32 5.0 4.47 4.24 4.0 5.10 4.67 4.07 3.69 20 30 7 15 18 $5,126 $1,201,166 $23,360 $18,353 $163,255 Inspections 2,500 2,573 2,598 '1,949 $1,962 Reinspections 675 708 722 542 518 CPR Classes 14 21 26 Public Education 240 252 257 Demonstrations Fire Fighter Training 11.4 10.5 15.5 Hrs. Per Month 19 280 16.16 5 267 11.52 *Bi-ennial commercial inspection rotation schedule implemented. Census 60,000 60,000 60,000 60,148 60,148 Civilian Fire Injuries I 7 1 0 4 Civilian Fire Deaths 0 0 2 1 0 Fire Fighter Fire/EMS 17 18 33 19 13 Injuries Fire Fighter Fire/EMS 0 0 0 0 0 Deaths Fire Fighter Non-Fire 13 13 8 5 0 Injudes ANALS~SIS OF FIPd~ RESPONSE BY TYPE 1500 ................................ tOO0 5OO 0 '~98~ ~99'1 I~ FRE 992 '19,~3 "1994 '1995 ~1997 ~a E~IS E] OTHER EMS RESPONSES ~500 t000 m6o7 ~53o 1 '101 101: 500 0 t988 ~1t89 19~.0 19~1 t992 1993 t994 t995 '1996 1997 ACTUAL FIRES 371 280 269 2 ~'~ '>.40 245 222 t988 t989 1990 199t 1992 t993 1994 199~ 1996 ~1997 ESTIIvlATED FIRE LOSSES Millions 4.86295 3 2 ............................? ..................................................~ ................................................ ~988 ~989 1990 199~ ~992 ~993 ~994 ~995 ~996 ~997 FIP, E LOSS ($) PER CAPITA $~.10 $81 .o5 60 4O · ', i ~1~ $22.53 20 ~ '"' .... ~i~ ..........~'~ ..........~[!~ ....... 0 ...... 'i988 '989 ~990 ~991 ~992 1993 ~994 ~995 ~996 ~997 ANALYSIS OF FIRES BY TYPE 1997 C~ther .~6% D a m psta' 21% Residential 21% Structure (Non-Res) t1% Vehicles 21% On the cover Pictured on the front cover is the official uniform patch of the Iowa City Fire Department. The patch was developed by and for Iowa City Fire Department personnel. Emergency and preventive services are reflective of national fire service trends. The symbols on the patch represent the four major areas of emergency service: Fire Suppression, Emergency Medical Services, Rescue, and Hazardous Materials Incident,Mitigation. City of Iowa City MEMORANDUiM April 17, 1998 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Reference: Transit Interchange April 15 1 was advised by Heitman Properties that they would not agree to the construction of the Transit interchange o~ce adjacent to Old Capitol Mall. I was advised that the local management endorsed the project but was over ruled by their corporate office. Construction of this facility is a priority for Transit. I believe we should continue with the original construction plans, placing the building on the current pedestrian island and eliminating a bus lane, and build this construction season. cc Ron Logsden CITY COUNCIL INFORMATION PACKET April 24, 1998 IP2 IP3 APRIL 27 WORK SESSION ITEMS Memorandum from Planning and Community Development Assistant Director: South Gilbert Street Corridor Traffic Study Memorandum from Parks and Recreation Director: Oakland Cemetery Expansion Letter from John Sladek (Elks) to Mayor: Elks Driving Range Proposal I IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 MISCELLANEOUS ITEMS I Memorandum from City Managen Appointment to the Municipal Fire and Police Retirement System of Iowa Letter from John Beckord (Chamber of Commerce) to City Manager: CenterSpace Task Force Memorandum from Finance Director: Deloitte & Touche LLP June 30, 1997, Management Letter Comments and Year 2000 Concerns Memorandum from Finance Director: City of Iowa City Investment Reporting Memorandum from City Attorney and Assistant City Attorney Matthews: Former Coal Gasification Site at Burlington and Van Buran Streets Memorandum from Parking and Transit Director to City Manager: Downtown Shuttle Memorandum from City Clerk: Minutes April 13 Work Session Memorandum from Kim Johnson to City Manager: Agenda Items Letter from Raul Curto to Treasury Division: Past-Due Notice [City Manager response included] Letter from City Manager to Robert Bums: Affordable Housing Funding Pool Letter from Charles Eastham to Housing and Community Development Commission: HOME Funds Release: "On the Plaza" Event Series Release: t=t Avenue Water Main Replacement Agendas: April 21, 22, 23 - Johnson County Board of Supervisors Meetings Memorandum from Economic Development Coordinator: Downtown Guide: Central Business District Ordinances and RuleIs Memorandum from City Attorney: Section 362.5 Statutory Prohibition on Officers and Employees of the City Having an Interest in City Contracts - Follow-Up Agenda for the 4/28/98 meeting of the Board of Supervisors. Invitation to the Design Workshop for the Peninsula on May 2. Preliminary Schedule for Charette on Peninsula Development. Northeast District Plan Process (flowchart). FY98 Comparison of Budget to actual Revenues, Expenditures & Cash Position. Information Packet April 24, 1998 page 2 Letter from Board of Supervisors regarding joint meeting of the Board of Supervisors and the Johnson County Council Members of Small Cities on May 27 6:30 p.m. By-Laws for Public Art Advisory Committee (amended by Council 3/23/98). Information regarding Oakland Cemetery Master Expansion Plan. Agenda for the Joint Linn/Johnson Board of SUpervisors 4/29/98. Memo from City Mgr. regarding jury duty May 18. City of Iowa City MEMORANDUM Date: To: From: Re: April 22, 1998 City Council Jeff Davidson, Assistant Director, Dept. of Planning and Community Development South Gilbert Street corridor traffic study Last winter we met with you to discuss traffic conditions and safety concerns in the South Gilbert Street corridor. It was agreed that not only am them existing traffic problems in this corridor, but future development in south Iowa City which has been facilitated by the connection of the two sewage treatment plants will deteriorate traffic conditions even further. Stanley Consultants Inc. of Muscatine, Iowa has put together a very strong team to assist us with evaluating the corridor. We will have an active public participation process in the development of alternatives. Our goal is for you to approve a concept design plan which will then be used to prepare a Capital Improvement Program project for prioritization in the future. The scale of the corridor is large enough that you may wish to phase the eventual improvement project over multiple years. The contract with the consultant for this study is on the agenda of your April 28 meeting. We will have a brief introduction of the consultant and study kick-off meeting with you at your work session on April 27. An initial public input meeting has been scheduled for the City Council Chambers on Thursday, May 7 between 4 p.m. and 6 p.m. Bring any questions you have to either the work session or the formal meeting. cc: Steve Atkins P,ick Fosse Chuck Schmadeke Karin Franklin Doug P, ipley Stanley Consultants Inc. jw/menYjd-$gilb.doc CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT MEMORANDUM TO: FROM: DATE: RE: City Council Parks and Recreation Director ~n~3~e~ryExpansion~ Our cemetery expansion design consultant will be attending your April 27 work session along with Jim Wonick and myself. We will be presenting a conceptual design (utilizing approximately ten acres of the Gaulocher tract), preliminary cost estimates and a suggested phasing plan. More detail will be presented at your meeting, but I can tell you that the preliminary cost estimate for all five phases totals approximately $2,750,000. Per your request, I have corresponded with'the Gaulocher heirs (copies enclosed). They seem to be in agreement that the property purchased from Christian Gaulocher should not be dedicated parkland, but they have no problem with it being used as parkland until it is needed for further cemetery expansion. At some point in the future, it would be advisable for the Council to officially determine whether this property should be dedicated as parkland, or simply designated for park use. November 20, 1997 Judy Slezak 1600 loth Street Coralville, IA 52241 Dear Judy: CITY OF I0 WA CITY PARKS & RECREATION DEPARTMENT At their work session on November 17, the City Council directed me to proceed with developing plans and design alternatives to expand Oakland Cemetery by approximately 10 acres. This expansion will occur within the 39.83-acre parcel purchased from Christian Gaulocher in 1919. I anticipate the final plans to be in a configuration very similar to the conceptual plans you saw at the Parks and Recreation Commission meeting on November 12, 1997. As you know, the consultant has indicated that accommodating the cemetery with any more than the 10 acres he suggests will require a vast amount of earth moving. A 10-acre expansion will result in being able to accommodate lot sales for somewhere between 130 and 310 years, depending on the final design selected. The Council also indicated its desire to dedicate the remaining acreage within this parcel as parkland. They have asked that I contact you and the other heirs of Christian Gaulocher with the hope of gaining your support. At this time I am contacting only you in order to initiate discussions. I would appreciate your advice as to how we should proceed in contacting and involving the other heirs, presumably the three granddaughters who were previously contacted. Should I write to each of them individually? Would you prefer to contact them? Should we try to get together? Please take some time to think about it if you like, then contact me. Also, if you would like any further information please don't hesitate to let me know. I look forward to hearing from you. Sincerely, /,/fi'~ G. Trueblood, CLP Director of Parks & Recreation TGT/mk 20 S O U T H G [ L B E RT STREET PHONE (319 3,~6.:~ I I 0 )WA CITY IOWA $2240-[6)2 FAX (319 3,~6-5009 February 5, 1998 Mrs. W. W. Lobdell 3374 Pattie Place Palm Harbor, FL 33563 CITY OF I0 WA CITY PARKS & RECREATION DEPARTMENT Dear Mrs. Lobdell: As you are aware, there have been discussions for quite some time with respect to expanding Oakland Cemetery in Iowa City. Most of these discussions have centered around expanding the cemetery into an area purchased from Christian Gaulocher in 1919. As you probably know, this property was purchased for cemetery purposes, but has been utilized as part of Hickory Hill Park for many years. There are very strong feelings on both sides of the issue... i.e., should it be used for cemetery, or should it be used for parkland? At a meeting in November, the City Council directed me to proceed with developing plans to expand Oakland Cemetery by approximately 10 acres into the Gaulocher tract. The Council also indicated its desire to continue utilizing the remaining acreage within this tract as parkland. Whether or not it would become dedicated parkland or simply designated for park use is a question yet to be answered. The Council asked that I contact the heirs of Christian Gaulocher to see how you feel about this proposal. Enclosed is a copy of a letter I sent to Judy Slezak. Although I haven't received a response as yet, I hope to have one soon. She advised me to write directly to you as opposed to going through her. I look forward to hearing from you. Sincerely, Director of Parks & Recreation TGT/mk encl. ~.0 SOUTH GILBERT STREET )wA CITY IOWA 52240-1632 PHONE (319)356-5100 FAX (319)356-5487 [o~)O Tenth Street Coralville. [A 52242 February fl. 1998 Terry Trueblood Director of Parks and Recraation City of Iowa City 220 S. Gilbert Street Iowa City, IA 52240-1632 I want to apologize for the delay in responding to your letter. However, with the holidays and illness in the family, I have not had time to think about Oakland Cemetery. Life seems to be quieting down somewhat and I have been able to sit down and talk to my mother, Ruth Ke!!ehcr and my three grown daughters, Angela, Kathleen and Laura about the cemetery issue. Therefore, I am now able to tell you our unanimous feelings on this subject. We were encouraged when the council directed you to proceed with the development of plans and design alternatives to expand Oakland Cemetery by 10 acres. This is ~'uly needed since the cemetery is running out of burial spaces. However, we are all in agreement that we do not want to see the remaining acres of the 39.83 parcel of my great grandfather's land dedicate for park land. We have no problem with it been used as park land until sometime in the future when it will be needed again for cemetery expansion. As descendants of Christian Gaulocher, we feel he sold this land in 1919 for the preservation of the cemetery and we have to remember that this land was purchased from cemetery funds. He made this decision to sell after serving as an Iowa City council member. We aU feel strong that we should honor his wishes, especially sMce he brined six of his eight children in Oakland Cemetery while he was still living. I realize my family is a rare breed in Iowa City, being the 4th, 5th and 6th generation still to be living here. But we would like to think that my mother, myself, my children and my children's' children, etc. would have land available to them to be buried with their ancestors along with other people who love Iowa City. We save other historical sites and buildings in the area for preservation for future generations, why is this so different? I hope this helps you understand that we are not trying to be difficult but feel strongly in our hearts that this is what is right for our family and Iowa City. Let me know if you need any further information and where we go from here. Sincerely, Judy Slezak Great Granddaughter of Christian Gaulocher Palm Harbor, florida February 21,1998 City of Iowa City,Iowa; Attention Mr. Trueblood Gent ;emen: My grandfather, Christian Gaulocher, and my father, Carl Gaulocher, were both members of the Iowa City Council for the Third Ward. I believe that ten acresof the tractfor Cemetery use would ~e in order, and the balance designated for Park use. Should the remainder be needed for the Cemetery at a future date, it should be given to them by the Park Board. I believe this is what my grandfather and father would wish. Sincerely, Gretchen Gaulocher Lobdell BENEVOLENT AND PROTECTIVE ORDER OF ELKS 637 FOSTER ROAD IOWA CITY, IOWA 522'~,5 PHONE319-351-3700 - FAX319'358'2176 April 2,1998 Mayor Ernest Lehman City of Iowa City Dear Mayor Lehman, The Elks are proceeding rapidly to establish their two new golf holes on the land the City granted an easement. Final grading and seeding should be completed this spring such that 1998 could serve as the growing season. As the holes have taken shape the land directly to the south has become more defined. There is a parcel of approximately 4 acres, as shown by the attached plat which is bounded on the east and north of the easement property, by the tree line to the south and the native American artifact site to the west. This land has been recently disturbed by the City's laying of water main lines. The Elks would like to lease and maintain this ground for use as a driving range. We would insure that this strip remains chemically and fertilizer free. Our proposal would be to disk and seed the ground at our cost at the same time we disk and seed the golf hole. The grass would be regularly mowed to residential lawn condition. The use of tiffs land would allow for .... particularly our junior golf program and gott practice. It would be a safe and convenient location plus away from vehicular and residential use. fithe City would consider this possible we would be glad to supply any further information we can. o hn(/~ Elks 31aJ:eke City of Iowa City MEMORANDUM Date: To: From: Re: April 24, 1998 City Council City Manager Appointment to the Municipal Fire and Police Retirement System of Iowa I am pleased to announce that the Iowa League of Cities Executive Board met on April 15, 1998 and unanimously voted to appoint Don Yucuis to a four-year term on the Municipal Fire and Police Retirement System of Iowa Board of Trustees. He is pleased with the appointment and is anxious to start serving on the board. The next meeting of the MFPRSl Board is May 14 and 15. cc: Chief Rocca Chief Winkelhake jw/mecn/cly*fl r e2 .cloc IOWA LEAGUE of CITIES April 21, 1998 Mr. Don Yucuis City Treasurer 410 E. Washington St. Iowa City, ILA 52240-1826 Dear Don: The League Executive Board met on April 15 and unanimously voted to appoint you to a four year term on the Municipal Fire and Police Retirement System of Iowa (MFPRSI) Board of Trustees. The next meeting of the MFPRSI Board is May 14 and 15. We are notifying Dennis Jacobs, by copy of this letter, of your appointment. I'm sure he will be contacting you regarding the Board meeting and provide you with a Trustee Handbook and orientation materials. Thank you very much for your interest in serving on the MFPRSI Board. I am confident that you will find it challenging and a rewarding experience. Sincerely, Ann Hutchinson, President Mayor of Bettendorf since t8¢3 Ann Hu[chms,:~ M, cvcr, Bettenat" ~ecrge F Maybes Mayor. Bocr'e Past Prescde"' Tom Hanafcr Mcyor, Councd Bluffs Execuhve Oireclcr Thomas G Bredeweg 317 SIXTH AVENUE o SUITE 14OO o DES MOINES, IOWA 50309-4122 o [5151 244-7282 o FAX (515) 244-0740 April 16, 1998 Steve Atkins City of Iowa City 410 E. Washington St. Iowa City, IA 52240 . !OWA CITY AREA _ CHAMBER OF COMMERCE 325 E. Washington Street P.O. Box 2358 Iowa City, Iowa 52244 319-337-9637 (tel) 319-338-9958 (fax) Dear Steve: I am writing to inform you that the Area Chamber Board of Directors approved a policy last month which relates to the CenterSpace Task Force. The official language of the approved motion was as follows: The Area Chamber Board of Directors would like to formally acknowledge the years of service the members of the CenterSpace Task Force have given to the project and congratulate them for creating a vision for an arts and cultural center for our area. Furthermore, now that the project is on the verge of being put before the voters of Iowa City, this task force should be dissolved so as to enable supporters of the cultural center to move forward by forming independent political action and fundraising committees. The Executive Committee discussed the proposed project in the context of how the Chamber should proceed with a thoughtful and deliberative process of evaluating the local option sales tax issue and the spending plans for Iowa City, Coralville, North Liberty, and Johnson County. As you well know these elements are intertwined and developing one or a series of positions will be a real challenge for the organization. Similarly, it is our judgment that CenterSpace supporters would be better served at this point in time if the advocacy organization for the project were not encumbered by the Chamber's governing process. We genuinely mean it when we say congratulations for cultivating this vision for a cultural center. Tho tenacity and parseverancs demonstrated by you a??..d a care group of supporters for so many years is truly remarkable. Please contact me if you have any questions or want more elaboration on the Board's decision. John Beckord President Serving the Communities of Johnson County City of Iowa City MEMORANDUM Date: To: From: Re: April 22, 1998 City Council City Manager Donald Yucuis, Finance Director ~~ Deloitte & Touche LLP June 30, 1~97 Management Letter Comments and Year 2000 Concerns Attached you will find a copy of the Deloitte & Touche management letter and comments pertaining to the June 30, 1997 audit of the City of Iowa City financial statements. The management comments are observations by Deloitte & Touche of concerns they believe need to be reported to City management. The report includes a brief background of each issue and their recommendation of what the City should do. Our recommendations on the auditors concerns are included in the "management response" section of the report. In addition, Deloitte & Touche has prepared a report to the City Council regarding Year 2000 compliance issues. The concerns are valid. I have attached a memo from Kevin O'Malley, Assistant Finance Director and Information Services Manager, to me which responds to the Deloitte & Touche comments and highlights our plans to address the Year 2000 issues. I believe we are moving forward and have already made progress in some areas of the Year 2000 concerns. We currently plan to be Year 2000 compliant in all aspects of City computerization by June 30, 1999. Attachment jw/mem/dy-2000.doc EXHIBIT I PHYSICAL INVENTORY OF PROPERTY AND EQUIPMENT OBSERVATION: A physical inventory of real and personal property was not performed in the last two years. BACKGROUND: A physical inventory of real and personal property must be taken at least once every two years to comply with the equipment and real property management requirements of the revised OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. RECOMMENDATION: Implement policies and related procedures to ensure that a physical inventory of real and personal property owned by the City is performed at least once every two years. MANAGEMENT RESPONSE: The City performs a physical inventory of real and personal property every three years. Reviged OMB Circular A-133 relates only to certain City divisions that receive Federal grants. The related dollar amount of real and personal property in those divisions is immaterial; therefore the City believes its current policy is adequate. EXHIBIT I INTEREST INCOME ALLOCATION OBSERVATION: Unlike the City's pooled investments balances which are allocated among the funds based on the individual fund's balance, the computer program used to allocate investment income does not operate on this same principle. The allocation appears to be arbitrary and inconsistent from month-to-month; the allocation should be based on the monthly rate of return from investment income and the weighted average monthly invested fund balance. RECOMMENDATION: Develop a computerized program that allocates interest income among the funds, based on their respective fund balances and the rate of return on the City's pooled investments. MANAGEMENT RESPONSE: The City agrees and has made the necessary changes. EXHIBIT I INFORMATION SERVICES FUND OBSERVATION: Operating transfers to fund operating deficits in the Information Services Fund for the years ended June 30, 1997 and 1996 were $492,000 and $427,000, respectively. These transfers were funded with property tax revenues of the General Fund and were necessary to fund the operating activities of the Information Services Fund. The cost- reimbursement premise of Internal Service Funds implies that their operating costs will be fully recovered through user fees charged to other City departments and that the Internal Service Funds will at least break even or generate net income. BACKGROUND: National Council on Governmental Accounting Statement No. 1 "Governmental Accounting and Financial Reporting Principles" defmes Internal Service Funds as those funds used "...to account for the financing of goods or services provided by one department or agency to other departments or agencies of the governmental unit, or to other governmental units on a cost-reimbursement basis." RECOMMENDATION: Review the user charges to the various City departments to ensure that all Information Services Fund operating costs are being recovered through user charges. MANAGEMENT RESPONSE: Information Services is a newly created Internal Service Fund. The goal of this fund is to be self-supporting via user charges. The City anticipates that this will happen within the next two years. EXHIBIT I USER FEES OBSERVATION: The City should pursue opportunities to more fully recover service costs of the governmental-type funds. The following expenditures of the City's governmental-type funds have substantially exceeded Charges for Services revenues in the last several fiscal years: Community Protection; Human Development; Home and Community Environment; and Policy and Administration. RECOMMENDATION: Evaluate the feasibility of identifying additional services for which the City can charge user fees to recover service costs of the governmental-type funds. MANAGEMENT RESPONSE: The City believes that it has identified the majority of services which the City can charge user fees; however, it will make another attempt to identify further services to charge-out. EXHIBIT I OBSOLETE AND UNUSABLE INVENTORY OBSERVATION: The City maintains stocks of certain items of inventory in the Water Fund, Mass Transportation Fund, and Equipment Maintenance Fund, which are deemed obsolete or unusable. Complete counts of these stocks have not been performed in recent years. Therefore, the total volume of these obsolete or unusable stocks and the cost to carry these stocks in inventory is not known. RECOMMENDATION: Dispose of these items to reduce any unnecessary carrying costs (storage, insurance, etc.). MANAGEMENT RESPONSE: The City agrees and will perform the necessary review. EXHIBIT I INTERNAL AUDIT FUNCTION OBSERVATION: The City does not have an internal audit function to monitor the operations of the City's departments for compliance with the City's operating and accounting policies and procedures. BACKGROUND: The City's total assets and total operating revenues have grown from $195,410,000 and $44,805,000, respectively, for the year ended June 30, 1991, to $275,762,000 and $76,899,000, respectively, for the year ended June 30, 1997. Internal audit functions become increasingly important for maimaining the integrity of financial information as the City's operations continue to grow. RECOMMENDATION: Consider adding an internal audit position in the Accounting Department or co-sourcing certain internal audit functions to independent consultants. MANAGEMENT RESPONSE: The City agrees and is reviewing ways to perform independent operational reviews/audits of its various divisions. City of Iowa City MEMORANDUM Date: April 20, 1998 To: Don Yucuis, Director of Finance From: Kevin O'Malley, Asst. Director of Finant Re: Response to Deloitte & Touche LLP comment on Year 2000 (Y2K) Deloitte & Touche are correct in their statement that the Year 2000 computer problem "could have adverse consequences on the operations of the entity and the integrity of information processing, causing safety, operational, and financial issues." However, the Year 2000 problem is not technically difficult but, the problem will require personnel and rmancial resources to fix in a timely fashion. Background: From the 1950's through the 1970's computer hardware and software prices were very expensive, costs were often over several million dollars per business. Only large corporations or federal and state governments could afford those costs. Most organizations could not afford their own hardware, but instead would buy time on computers. With resources being scarce, it was considered good economic sense to enter the 'year field' with only 2 characters i.e. 96,97 instead of 4 characters 1996, 1997. Using the 2 character year field saved time during data input (less keystrokes), computer memory processing routines (these were the days of the vacuum tubes and early transistors), and hard disk storage. Since the advent of the microprocessor chip in the early 1980's, computer hardware prices have steadily dropped and the microprocessor chip is now found in most electronic devices. Business, government, and even households utilize the microprocessor chips in everything from computers to cash registers to water softeners. As the year 2000 has been approaching, the once good economic idea of a 2 character date field now looks short-sighted. This shortsightedness has created the 'millennium bug' that needs to be eradicated. This issue is larger than just the hundreds of thousands lines of programming code that City employees have written over the last 17 years. There are several significant application programs that were written by vendors, i.e. building & housing permits, recreation center registrations, police dispatch & records, and landfill scale house software. In addition, mechanical operations are run by microprocessor chips, such as the water and wastewater plant pumps and valves, elevators, severe weather sirens, and telephone systems. Recommended plan: If the Y2K problem is not addressed and corrected by all businesses and governmental agencies, a disruption in service to customers will occur. For the past 9 months Information Services (I S) Division has been planning a strategy to implement fixes to its voluminous lines of code. As we have been defining our problem we became aware of the larger organizational Year 2000 problem. I S would perform the following: Inventory Phase · Inventory the problem City-wide · Identify and contact all vendors in the conversion process Assessment Phase · Determine mission critical systems · Develop and document a preliminary assessment · Analyze problems and plar~ solutions Renovation Phase · Prioritize work · System replacements · Write new code · Upgrade vendors' code Validation Phase · Test in-house code · Test vendor fixes · Test interfaces from internal to external systems · Obtain certification of vendor code Implementation Phase · Integration into operations · Implement contingency plan Current: The City of Iowa City relies on both internal and external computing resources. Much of the internal computer programming, which includes utility billing, parking tickets, payroll, and core financial programs, will require recoding. I expect the programming costs to be in the range of $40,000 to $60,000. Also, Information Services is in the process of verifying the current microcomputer hardware is Y2K compliant. As to the external computing resources, Information Services is requiring all departments/divisions to inventory their computing vendors. With the assistance of the Purchasing Division, I S has developed a Y2K certification form that the vendor will fill out and return to I S. That form will inform I S as to whether the computer software or hardware is Y2K compliant or not. With that information I S will advise the department/division as to how they should proceed. Some of the vendors have already fixed the problem. Other vendors are using this problem to require clients to purchase of new software. There have been some significant computer software upgrade prices offered, notably the mobile data terminal switch software that the Police Department use and the building and rental inspections software that H & I S utilize. To accomplish the project in a timely manner will require postponing many technology projects that Information Services' clients are requesting. Technology projects that will be affected are Internet/Intranet infrastructure development, web page development, expansion of imaging technology, planning geographic information systems, and upgrading the financial information systems. I S will be concentrating on the Year 2000 problem, Police Department hardware & software upgrades, wide-area-networking, training, systems management, and desktop support. Deloitte& Touch9 LLP Armstrong Centre, Suite 500 222 Third Avenue, S.E. Cedar Rapids, Iowa 52401 Telephone: (319) 362-7987 Facsimile: (319) 362-6646 November 25, 1997 The Honorable Mayor and Members of the City Council of the City of Iowa City, Iowa The approach of the year 2000 presents significant issues for many financial, information, and operational systems. Many systems in use today may not be able to interpret dates after December 31, 1999 appropriately, because such systems allow only two digits to indicate the year in a date. As a result, such systems are unable to distinguish January 1, 2000 from January 1, 1900, which could have adverse consequences on the operations of the entity and the integrity of information processing, causing safety, operational, and financial issues. Our audit of the City of Iowa City, Iowa's financial statements for the year ended June 30, 1997, does not provide any assurances, nor do we express any opinion, that the City of Iowa City, Iowa's systems or any other systems, such as those of the City of Iowa City, Iowa's vendors, service providers, customers, or joint ventures under Chapter 28E of the Code of the State of Iowa, or other third panics, are year 2000 compliant. In addition, we were not engaged to perform, nor did we perform as part of our audit engagement, any procedures to test whether the City of Iowa City, Iowa's systems or any other systems are year 2000 compliant or whether the plans and activities of the City of Iowa City, Iowa are sufficient to address and correct system or any other problems that might arise because of the year 2000, nor do we express any opinion or provide any assurances with respect to these matters. However, on November 25, 1997, we made limited inquiries about the City of Iowa City's activities to address the year 2000 issue. We have not performed any procedures to test the accuracy or completeness of the responses to our inquiries, but we have included our observations resulting from those inquiries in the following paragraphs. Our observations are appropriate as of the date of this letter. Accordingly, we encourage management and the City Council to continue their oversight of the City of Iowa City, Iowa's year 2000 activities. The City of Iowa City, Iowa has not developed a written high-level plan that outlines the City's procedures for the year 2000 issue. The City is in the process of engaging a consultant to prepare areaster plan for the City's information systems that will also incorporate and address the year 2000 issue. At the present time, the City does not have a contingency plan in place, or planned, if systems fail to function properly. Current plans are to have the City use manual procedures until the year 2000 issue is addressed properly. The City may also look to its existing Chapter 28E agreement with the City of Normal, Illinois as an integral part of the City's contingency plan. DeloitteTouche Tohmatsu International ho The Assistant Director of Finance has been assigned oversight responsibility for this year 2000 project by City mm~gement. Formal procedures have not been developed by the Assistant Director of Finance for the purpose of fulfilling this responsibility (e.g., interim status reports, exception reports that identify departures from schedules early enough for corrective action). No procedures are in place to test critical systems that are considered to be year 2000 compliant. Once these procedures are developed, they will be documented in the final plan. No procedures are in place to determine that the systems of the City's key vendors, service providers, customers, and Chapter 28E joint ventures are year 2000 compliant. Once these procedures have been developed, they will be documented in the final plan. No procedures are in place to mitigate the City's risk of litigation and noncompliance with government regulations as a result of year 2000 operating problems or product/service failures. Current plans are to have the City Attorney review the final plan and determine if additional procedures or disclaimers are necessary. The year 2000 issue has already impacted the City's current operations, as the City is spending current year training resources on correcting the bond payment system's year 2000 concerns. The Assistant Director of Finance will incorporate annual reports to the City Council as part of the final plan related to year 2000 activities and the results of those activities. The Assistant Director of Finance last discussed the year 2000 issue in November of 1997 with the City Manager. The City is developing a process for preparing a comprehensive raventory of affected financial, informational, and operational systems. City personnel expect that this process will be completed by June 30, 1998. City personnel expect to conduct software testing in order to identify those critical systems that are negatively impacted by the year 2000 issue. These procedures are expected to be completed for all critical systems by September 30, 1998. The City's plan for fixing critical systems that are negatively impacted by the year 2000 is to first attempt to remedy the issue by the development of "work-arounds", then look to replacements and upgrades, then as a last resort, code renovation. City personnel expect that all of the systems that are critical to the operations of the City will be identified by June 30, 1998, and included m the plan to be developed to address the year 2000 issue. City personnel would like to see the Year 2000 issue resolved by June 30, 1999 and feel that the City is on target to meet this deadline. The City has identified and scheduled what they believe to be a sufficient number of personnel and processing resources to address the year 2000 issue. Costs associated with the Year 2000 issue have not been included in the City's Financial Plan. Costs of approximately $30,000 will be incurred during the year ended June 30, 1998 and will be paid from contingency funds for initial financial software upgrades and fixes for the Year 2000 issue. City personnel have the most concern that even though a plan is developed and a contingency plan is developed, the year 2000 issue could still negatively impact City operations. Similarly, while the current cost of compliance appears to be somewhere around $30,000 - $60,000, the final cost could be as high as $200,000 or higher. City personnel are also concemed about the compliance of the City's vendors. As all of the City's systems are critical, City personnel expect to be 5'ear 2000 compliant by June 30, 1999. This rcport is intended solel), for the information and use of management, the City Council and others within the organization. However, this report is a matter of public record and its distribution is not limited. Yours truly, City of Iowa City MEMORANDUM Date: To: From: Re: April 22, 1998 City Council City Manager ~i~ Yucuis, Finance Direct°r ~ of Iowa City Investment Reportin(g" Attached you will find a new simplified investment report. The report lists the investments by fund, institution, and maturity date and includes new investments purchased and those redeemed. This report is for the last quarter from January 1, 1998 to March 31, 1998. We have been able to invest our funds out approximately 10 to 11 months based on our daily cash flow and needs analysis. If you look at the purchased and redemption schedule you are able to see what the rates were at maturity this last quarter and the rates at which we were able to reinvest new funds. Interest is earned based on the rate available on a certificate of deposit or government security at the time funds are invested. ~/me~dy-in~s.doc CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT January 1, 1998 to March 31, 1 998 Finance Department: Prepared by' Sara Sproule, Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND INSTITUTION NAME ALL OPERATING FUNDS GENERAL OBLIGATION BOND FUND EMPLOYEE BENEFIT RESERVE FUND BOND RESERVE FUND TOTAL 3/31/98 INVESTMENT AMOUNT 63,937,979.18 1,200,000.00 4,000,000.00 15,000,463.00 $84,138,442.18 3/31/97 INVESTMENT AMOUNT 50,646,112.50 1,502,812.50 3,900,000.00 13,283,000.00 $69,331,925.00 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUION INSTITUTION NAME FIRST NATIONAL BANK FIRSTAR BANK HAWKEYE STATE BANK HILLS BANK & TRUST IOWA STATE BANK IOWA PUBLIC AGENCY INVESTMENT TRUST MAGNA BANK NORWEST BANK U OF I COMM CREDIT UNION US TREASURY NOTES VAN KAMPEN 3~1~8 INVESTMENT AMOUNT 1,000,000.00 0.00 9,000,000.00 9,514,000.00 3,800,000.00 4,637,552.57 13,668,000.00 34,868,889.61 7,450,000.00 0.00 200,000.00 3/31/97 INVESTMENT AMOUNT 4,750,000.00 4,819,000.00 4,510,000.00 9,339,000.00 10,500,000.00 7,291,000.00 5,100,000.00 15,701,000.00 4,950,000.00 2,171,925.00 200,000.00 TOTALS $84,138,442.18 $69,331,925.00 CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE INSTITUTION INVESTMENT PURCHASE NAME TYPE DATE VAN KAMPEN GOVT' MUTUAL FUND 22-Jul-85 NORWEST SAVINGS 30--Jun-95 NORWEST SAVINGS 17-Apr-97 IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD 19-Jun-97 HAWKEYE STATE BANK SAVINGS 18-Ju1-97 NORWEST SAVINGS 25-Nov-97 IOWA PUBLIC AGENY INVEST. TRUST IPAIT 9-Mar-98 MAGNA BANK CD 5-Jun-97 HILLS CD 12-Jun-97 MAGNA BANK CD 3-Jul-97 MAGNA BANK CD 3-Jul-97 MAGNA BANK CD 3~1-Ju1-97 MAGNA BANK CD 31-Jul-97 MAGNA BANK CD 31-Jul-97 NORWEST CD 20-Aug-97 NORWEST CD 20-Aug-97 HILLS CD 7-Nov-97 MAGNA BANK CD 2-Sep-97 MAGNA BANK CD 2-Sep-97 MAGNA BANK CD 5-Sep-97 MAGNA BANK CD 5-Sep-97 MAGNA BANK CD 5-Sep-97 HILLS CD 19-Jul-96 IOWA STATE BANK CD 11-Oct-96 HILLS CD 31 -Dec-g6 MAGNA BANK CD 19-Jun-97 MAGNA BANK CD 3-Oct-97 NORWEST CD 9-Oct-97 HILLS CD 3-Jan-97 HILLS CD 12-Jul-96 NORWEST CD 14-Oct-97 NORWEST CD 9-Oct-97 NORWEST CD 14-Oct-97 NORWEST CD 14-Oct-97 NORWEST CD 4-Nov-97 NORWEST CD 4-Nov-97 NORWEST CD 20-Nov-97 NORWEST CD 20-Nov-97 NORWEST CD 20-Nov-97 NORWEST CD 20-Nov-97 NORWEST CD 3-Apr-97 NORWEST CD 20-Nov-97 NORWEST CD 4-Dec-97 NORWEST CD 4-Dec-97 NORWEST ' ' CD 4-Dec-97 MAGNA BANK CD 15-Dec-97 NORWEST CD 12-Dec-97 HAWKEYE STATE BANK CD 19-Dec-97 HAWKEYE STATE BANK CD 22-Jan-98 NORWEST CD 29-Dec-97 NORWEST CD 6-Jan-98 NORWEST CD 9-Jan-98 HAWKEYE STATE BANK CD 22-Jan-98 FIRST NATIONAL BANK CD 14-Mar-97 MAGNA BANK CD 3-Jul-97 HAWKEYE STATE BANK CD 27-Jan-98 NORWEST CD 26-Mar-98 Page 1 N/A N/A N/A N/A N/A N/A N/A 1-Apr-98 10-Apr-g8 15-Apr-g8 24-Apr-g8 1-May-98 8-May-98 15-May-98 22-May-98 1-Jun-98 1-Jun-98 5-Jun-g8 15-Jun-98 19-Jun-98 26-Jun-98 1-Jul-98 1-Jul-98 1-Jul-98 1-Jul-98 1-Jul-98 2-Jul-98 2-Jul-98 6-Jul-98 12-Jul-98 15-Jul-98 17-Jul-98 31-Jul-98 14-Aug-98 · 28-Aug-98 1 -Sep-98 11-Sep-98 15-Sep-98 25-Sep-98 1-Oct-98 5-Oct-98 9-Oct-98 · 15-Oct-98 23-Oct-98 2-Nov-98 6-Nov-98 16-Nov-98 20-Nov-98 20-Nov-98 1 -Dec-98 4-Dec-98 15-Dec-98 18-Dec-98 31-Dec-98 31-Dec-98 31-Dec-98 31-Dec-98 INVESTMENT AMOUNT 200,000.00 1,300,000.00 1,183,025.47 3,637,552.57 1,600,000.00 4,967,401.14 1,000,000,00 1,000,000.00 800,000.00 1,000,000.00 800,000.00 1,000,000.00 800,000.00 1,000,000.00 900,000.00 1,000,000.00 1,200,000.00 900,000.00 1,000,000.00 900,000.00 1,200,000.00 600,000.00 1,300,000.00 1,200,000.00 1,000,000.00 774,000.00 900,000.00 900,000.00 1,700,000.00 3,514,000.00 1,000,000.00 900,000.00 2,000,000.00 2,000,000.00 900,000.00 1,000,000.00 900,000.00 1,000,000.00 900,000.00 1,000,000.00 2,100,000.00 900,000.00 1,000,000.00 900,000.00 1,000,000.00 900,000.00 1,000,000.00 900,000.00 400,000.00 1,000,000.00 900,000.00 1,000,000.00 900,000.00 1,000,000.00 525,000.00 1,000,000.00 900,000.00 VARIABLE VARIABLE 6.21 6.01 5.50 6.01 VARIABLE 5.97 6.00 5.86 5.86 5.95 5.95 5.98 5.86 5.86 5.85 5.96 5.99 5.96 5.96 6.01 6.30 5.92 6.05 5.96 5.96 5.71 6.05 6.30 5.74 5.74 5.77 5.79 6.04 6.04 5.92 5.92 5.92 5.92 6.31 5.92 5.93 5.93 5.93 6.06 6.04 5.95 5.95 5.90 5.91 5.92 5.95 6.13 6.14 5.75 5.69 IN~-'Tn'UTION INVESTMENT NAME TYPE DATE DATE HAWKEYE STATE BANK CD 13-1dir-68 15-J.n-99 NORWEST CD 26-Mar-98 29-Jan-99 IOWA STATE BANK CD 30-Mar-98 1-Feb-99 U OF I COMMUNITY CREDIT UNION CD 13-Mar-98 15-Mar:99 HAWt<EYE STATE BANI~ CD 25-Sep-97 1.Jul-99 HAWKEYE STATE BANK CD 24-Oct-97 1.Jul-99 IOWA STATE BANK CD 30-Mar-98 1.Jul-99 MAGNA BANK CD 3-Oc~-97 30-Jun-01 NORWEST CD 31-Oct-97 31-Oct-02 MAGNA BANK CD 31-Oc~-97 1-Jul-03 PURCHASE MATURITY INVESTMENT INTEREST AMOUNT RATE 1,900,000.00 5.75 900,000.00 5.71 1,000,000.00 5.68 7,450,000.00 VARIABLE 1,300,000.00 6.35 1,000,000.00 6.25 1,600,000.00 5.77 119,000.00 6.25 1,418,463.00 6.49 250,000.00 6.50 TOTAL $84,138,442.18 Page 2 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31, 1998 INVESTMENTS ON HAND AT 12/31/97 INSTITUTION PURCHASES1/1/98TO 3/31/98 NORWEST NORWEST HAWKEYE STATE BANK HAWKEYE STATE BANK HAWKEYE STATE BANK IOWA PUBLIC AGENCY INVESTMENT TRUST IOWA PUBLIC AGENCY INVESTMENT TRUST IOWA PUBLIC AGENCY INVESTMENT TRUST HAWKEYE STATE BANK U OF I COMMUNITY CREDIT UNION NORWEST NORWEST IOWA STATE BANK IOWA STATE BANK TOTALPURCHASES REDEMPTIONS 1/1/98 TO 3/31/98 IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) NORWEST (PARTIAL REDEMPTION) U.S. TREASURY FIRSTAR FIRSTAR FIRSTAR HILLS IOWA STATE BANK IOWA STATE BANK IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) MAGNA BANK HILLS HILLS NORWEST (PARTIAL REDEMPTION) NORWEST (PARTIAL REDEMPTION) NORWEST (PARTIAL REDEMPTION) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) TOTAL REDEMPTIONS INVESTMENT TYPE CD CD CD CD CD IPAIT IPAIT I PAIT CD CD CD CD CD CD IPAIT SAVINGS TNOTE CD CD CD CD CD CD IPAIT CD CD CD SAVINGS SAVINGS SAVINGS IPAIT PURCHASE DATE 1/6/98 1/9/98 1/22/98 1/22/98 1/27/98 2/6/98 2/24/98 3/9/98 3113/98 3113/98 3/26/98 3/26/98 3/30/98 3/30/98 6119/97 11/25/97 4/14/97 4/11/97 4/17/97 4/25~97 5/9/97 5114/97 5/14/97 VARIOUS 5/27/97 5/20197 6/5/97 11/25/97 4/17/97 6/30/95 6/19/97 MATURITY DATE 12/4/98 12/15/98 11/20/98 12/18/98 12/31/98 N/A N/A N/A 1115/99 3/15~99 12/31/98 1/29/99 711/99 2/1/99 NIA (1/6/98) N/A (116/98) 1/16/98 1/30/98 2/2/98 2/13/98 2/13/98 2/27/98 3/2/98 N/A (3/13/98) 3/13/98 3/16/98 3/27/98 N/A (3/27/98) N/A (3/27/98) N/A (3/30/98) N/A (3/30/98) INTEREST RATE 5.91 5.92 5.95 5.95 5.75 VARIABLE VARIABLE VARIABLE 5.75 VARIABLE 5.69 5.71 5.77 5.68 6.01 6.01 5.45 5.875 5.90 5.90 6.25 5.85 5.96 VARIABLE 5.97 6.25 5.97 6.01 6.21 VARIABLE 83,481,353.43 900,000.00 1,000,000.00 400,000.00 900,000.00 1,000,000.00 1,500,000.00 1,000,000.00 1,500,000.00 1,900,000.00 2,500,000.00 900,000.00 900,000.00 1,600,000.00 1,000,000.00 17,000,000.00 (461,339.46) (123,230.54) (1,795,500.00) (8oo,ooo.oo) (1,ooo,ooo.oo) (8oo,ooo.oo) (1,ooo,ooo.oo) (8oo,ooo.oo) (1,ooo,ooo.oo) (4,000,000.00) (800,000.00) (1,000,000.00) (8OO,OOO.OO) (148,598.58) (292,377.63) (315,000.00) 6.01 (1,206,865.04) (16,342,911.25) INVESTMENTS ON HAND AT 3/31/98 84,138,442.18 City of Iowa City MEMORANDUM Date: To: From: Re: April 22, 1998 City Council y~ Eleanor Dilkes, City Attome Andrew P. Matthews, Assistant City Attorney,,~/,,/' Former Coal Gasification Site at Burlington and Van Buren Streets The purpose of this memo is to provide you with an update with respect to the above-referenced site. You were previously provided with a status report by memo from City En9ineer Rick Fosse, dated March 25, 1998. Subsequent to distribution of that memo, Andy has had the opportunity to visit with the Kansas City Regional Office of the U.S. Environmental Protection Agency (EPA) on several occasions, as well with the Iowa Department of Natural Resources (IDNR). Dr. Johanaschir Golchin of the IDNR is charged with oversight responsibilities for all of the many Iowa former manufactured gas sites. He advised us that this particular site was taken over by the EPA and that the EPA's Emergency Response people are involved with the site and that a Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) team would be involved with the site in the future. He indicated that the EPA may be working in the future to identify potentially responsible parties (PRPs) in connection with possible evaluation and remediation costs. Andy also spoke with the Regional Counsel's Office of the EPA. We asked for and received a copy of a preliminary assessment conducted on behalf of the EPA that was prepared in 1991.. As part of that assessment, air samplings were conducted at and adjacent to Iowa-Illinois Manor. While a number of volatile and semi-volatile organics were detected, these levels did not appear to be any greater than normal background levels for apartments and houses, and according to the EPA, the residents of the apartment complex should not be concerned at this time as to air quality issues at the site. It was confirmed that this site will be undergoing a thorough review by the EPA's "Regional Decision Team" as part of an expanded site investigation report, and that the report and EPA's decision on future action should be coming out shortly. You may have also noticed, or seen news coverage, that the City has placed six signs in the affected area of Ralston Creek, near the site involved herein, warning of a potential hazard due to contaminated soil and water. Installation of such signs was precautionary in nature, as any potential health risks would require prolonged exposure to these materials, according to the EPA and the Iowa Department of Health. We will keep you informed as circumstances warrant. Please feel free to call if you have any questions. cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Rick Fosse, City Engineer Marian Karr, City Clerk City of Iowa City MEMORANDUM April 22, 1998 To: Steve Atkins, City manager From: Joe Fowler, Director Parking & Transit Reference: Downtown Shuttle The Downtown Shuttle continues to exceed expectations reaching our yeafly goal in less than five months. Attached is a copy of ridership to date. February was the highest usage with an average of 1140 rides per day. The south loop, Washington Street to Bowery, continues to have the highest ridership, 87.3% of the total. Based on the earlier ridership survey the shuttle has freed about 100 parking spaces per day. The parking demand has not decreased because of the shuttle. System wide there has been an increase in usage since November. This was the intent of the shuttle. Encourage some drivers to use an alternative form of transportation and fi'ee up spaces for other users. Free Downtown Shuttle Ridership as of 411198 Month Service Days South Loop North Loop TOTAL AVERAGE Month To Date Rides Average % Total Rides Average % Total Month To Date Month To Date !:~::~i~imber '~: ~ 9': ~i'~:~: :i g: .':; 807'5'~'. '4.'251111~ ~,~,!~..'~i~:,~ ~!~2~*? ii '~?:65'!:~.;':i "t'~::~i~'i: :"§~i~2:.::: '~{~. ' ~490'!: i~490 December 22 41 11061 503 86.1 1790 81 13.9 12851 22153 584 540 February 20 82 20394 1020 '~'March 22 .104 16400 745 TOTAL 104 67791 89.5 2398 120 10.5 22792 58827 1140 717 ."87.t' ' '24~Z0 iid .....i~2,~' 't~8-2~' '??~? 8551 .i='i:Y47 87,3 9856 12.7 77647 City of Iowa City MEMORANDUM Date: To: From: Re: April 20, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, April 13, 1998 - 2:20 p.m. in Council Chambers Mayor Ernest W. Lehman presiding. Council present: Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Franklin, Craig, Yucuis. Tapes: Reel 98-55, all; Reel 98-56, Side 1. SALES TAX Reel 98-55, Side 1 City Manager Atkins, PCD Director Franklin, City Clerk Karr and Library Director Craig presented local option sales tax information. A council majority agreed to place the library/CenterSpace and sales tax on the same ballot in November and proceed with sales tax irrespective of whether or not the library referendum passes. Council decided on the local option sales tax distribution as follows: 10% Public Safety 5% Human Services 10% Public Transportation 10% Operating Expenses Lib & CS 40% Capital 25% Water City Manager Atkins stated he will report back on policy resolution and ballot language, public input, and a summary report. COUNCIL MEETING SCHEDULE Council added the following Council meetings: May 14, 9:00 to 11:00 AM July 9, 8:00 to 11:00 July 10, 9:00 to 11:00 if needed. Adjourned: 4:40 PM clerldmin/0413-ws.cloc Reel 98-56, Side 1 Date: To; From: Re: City of Iowa City MEMORANDUM February 6, 1998 Steve Atkins Kim Johnson~,~ Agenda Items The following are costs associated with Capital Improvement Projects being presented for acceptance at the April 28th Council meeting: 1) Well House Improvements Project Contractor: Mid-America Construction Co. · Project Estimated Cost: $ 801,080.00 · Project Bid Received: $ 783,700.00 · Project Actual Cost: $ 716,960.80 Memorandum DATE: April 18, 1998 TO: Utility Services FROM: Ra01 Curto, 13 Buchanan Ct., Iowa City RE: Your letter of April 17, 1998 CC: Iowa City City Council I was dismayed by the tone of your letter, sent to me because I was late in paying my utility bill. Upon checking my files, you are correct. I did overlooked this payment, and at the time of your communication, I was behind EIGHT days on my payment. As a resident of Iowa City for almost eleven years, and as a "Valued Customer" who has never been late with a payment of a utility bill (at least my records seem to indicate so), I was offended by the stern warning, and by reading that you "are required to and will post a notice on [my] property that states the total amount due, including additional fees, and the date [my] services will be discontinued if payment in full is not received." I understand you are following existing policy, so please don't take this communication as reflecting negatively on anyone in particular. What concerns me is the lack of tact and sensitivity the text carries. I can see that an effort has been made on the first paragraph to be friendly and harmonious, but what is described in the second paragraph and the footnote should be lePt, in my opinion, to cases where payment has been delayed by months (or at least several weeks). As a community, we all make an effort to be welcoming and embracing. Please imagine how someone coming from another city, state, or country would feel if, after being so immersed in relocation problems, the start of a new academic year at the University, busy placing her children in the school system or finding information about Johnson County S.E.A.T.S. to deal with the extra effort required to deal with a disability accommodation, imagine if that person falls behind on her first utility bill by EIGHT days, only to receive your threatening letter. What kind of welcoming message are we sending her? how will be ever convince her that yes, we do want to have you here, as part of our community? Of Course I've written my check for $55.24 (the original amount plus the 5% late payment fee), and I plan to personally take it to your "convenient 24 hour drive up drop box" in a few minutes. In my case, it was an oversight, like the one I had five years ago with my phone bill, these two late payments being the only ones in seventeen years in the Iowa City- Coralville area that I remember. Rather than a threatening letter, the phone company wrote and said something like "you've fallen behind on this bill, but you've always been on time, so there's no need for you to send payment right away, we'll just add this amount to your next bill." Do you see the difference? Thanks for listening. UTILITY SERVICE(S) April 17, 1998 CURTO, RAUL E 13 BUCHANAN CT IOWA CITY IA 52246-4739 hhh,,hh,hhh,hlh,,h,lh,,h,lhhh,,,,Ih,lhlh,II CITY 0£ I0 WA CITY Accrarot #: 093-578-01 Past Due Amount: 55.24 Service Address: 13 BUCHANAN CT Dear Valued Customer: At one time or another. we have all had occasion to be gratefid for being reminded of something we have overlooked. No doubt the past due amount listed above has escaped your attention. So, will you please take a moment now and submit your payment while you have this reminder before you ? We recommend that you submit payment only at the Treasury cashier (Civic Center-410 E Washington Street) or you may use the convenient 24 hour drive up drop box located at the east drive as you exit the Civic Center. Rec. n~ of the processing del~y, we recommend you do not mnil yo.r l~onent or make yo.r p~nnent nt n s. bst~tion ~t this time. If you would like to verify receipt of your payment, please contact our office at (319)356-5066. The following information is provided to advise you of your fights, and the actions that we are rcquircd to take, as stipulated in Tifie 14-3A-5 and 6 of the City Code: l) The above requested payment includes $2.58 which is a five (5) percent charge of the current bill charges for water, sewer, refuse and/or recycling services. 2) If you have any questions about this billing, you may request an informal hearing by contacting a customer service representative at (319) 356-5066 on or before April 30, 1998. 3) If you do not request a hearing or if your payment has not been received in this office by April 30, 1998 a $20.00 carding fee to cover service costs on past due accounts will be added to the past due balance. Per the City Code, we are required to and will post a notice on your property that states the total amount due, including additional jbes. and the date your services will be discontinued if payment in full is not received 410 EAST WASHINGTON STREET · IOWA CITY, IOWA S2240-1826 · (319) 356-5000 · FAX (3]9) 3s6.se09 April 22, 1998 CITY OF I0 WA CITY Mr. Raul Curto 13 Buchanan Court Iowa City, IA 52246-4739 Dear Mr. Curto: This letter is in response to your April 18 letter regarding correspondence you received from the City of Iowa City's Treasury Division. I examined the letter and did not find it to be offensive. The first paragraph indicates that the late payment was most likely an oversight. The language in the second and third paragraphs is necessary to inform our customers of their rights under the law. Some folks intentionally withhold payment of utility bills for one reason or another. The text states the mandatory charge for a late payment and instructs the customer how to request an informal hearing if there is a question about the billing. I think we have tried to balance the issues of informing you of the past-due amount in a reasonable manner while also providing information about the law. Legal language may not be as "thoughtful" as one may wish, but we believe that all water/sewer users need to know the specifics of that law. I can assure you that with 40,000 accounts to maintain, we try to provide all necessary information for users and be sensitive to a simple oversight. I appreciate your willingness to share your concerns with us. Sincerely yours, Ste. pheL J. Atkins City Manager c: City Council Don Yucuis, Finance Director 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1526 · (319) 356-$000 · FAX (319) 356-5009 April 15, 1998 Robert P. Bums Bums & Burns, L.C., General Partner P. O. Box 1226 Iowa City, Iowa 52244 RE: Walden Hills Senior Housing Affordable Housing Loan CITY OF I0 WA CITY Dear Mr. Burns: In response to your letter dated March 24, 1998, we are unable to consider your request for a loan from the Affordable Housing Funding Pool until this program is approved by City Council. The Affordable Housing Funding Pool, that uses HOME funds and General Funds to finance affordable housing projects, will be presented to City Council in July after the program criteria have been developed. Since City Council deferred this program, staff was unable to obtain the HOME contribution for this year. The General Fund portion ($150,000) may be available this year should Council decide to move forward with this strategy. Staff plans to request the Housing and Community Development Commission, at their April 16 meeting, to form a subcommittee to begin work on the Affordable Housing Funding Pool criteria. We anticipate that their work will be completed for presentation to City Council in late July. If Council approves the program and funding, we should be able to start within 30 to 60 days. Therefore, we anticipate a start date of September for the Affordable Housing Funding Pool program. At that time, we will advertise the program availability and forward to you the necessary application forms and guidelines to apply for the program. If you should have any questions in the interim, please feel free to contact Maurice Head, Community Development Coordinator, in the Planning and Community Development Department at 356-5244. Sincerely, City Manager Im~Jtr~sa4-15.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1~t26 · (319) 356-5000 · FAX (319) 356-5009 Housing and Community Development Commission City of Iowa City 410 East Washington Iowa City, IA 52240 Dear Commission Members, The Housing and Community Development Commission has recommended to the City Council that $100,000 of FY99 HOME funds be used for tenant based rental assistance as requested by the Iowa City Housing Authority. I would like to respectfully request that the Commission reconsider their recommendation and instead allocate the same amount to the Iowa City IHA Senior Housing project proposed by Mr. Robert Bums. There are several reasons why I am making this request. The Senior Housing project will result in the development of 30 new affordable housing units for elderly and disabled residents of this community. These units will add to the property tax base and will pay full property taxes. Used for this project, local HOME dollars bring in additional private and public funds totaling several times the local allocation. The additional capital leveraged by local funds will make possible a substantial construction project providing local jobs and adding to the City's economy. Using HOME funds to provide additional cash rental assistance may not be a reasonable use of this source of housing funds. Section 8 rental assistance programs already distribute more that $3,500,000 per year in cash rental assistance to some 900 low-income households. The Commission's recommendation would only increase this total by less than (allowing for administrative costs) $50,000 per year for two years or assistance for about 13 households. HOME funds used for this purpose do not leverage any additional funds, do not increase the property tax base, and do not result in any economic benefit from construction jobs. In conclusion, I believe that HOME funds would be better used for the Senior Housing project which will add to our stock of affordable housing units, increase the City's property tax base, and provide construction jobs. Thank you for your kind consideration of my request. I would be happy to discuss this matter with any Commission member at your convenience. Sincerely, Charles Eastham 1152 East Court Street Iowa City, IA 52240 338-1066 cc: City Council, City of Iowa City MEDIA RELEASE April 22, 1998 CITY OF I0 WA CITY "On the Plaza" Event Series Announced Now there is even more of a reason to visit downtown Iowa City during the warm weather months. The City of Iowa City, along with the Iowa City Press-Citizen, is sponsoring a new series of free events to be held in downtown Iowa City to entertain workers, residents, visitors and students. Called "On the Plaza", the events cover a wide range of interests, such as gardening, local history, health and fitness, music, dance and the arts. All activities will take place on Governor Lucas Square, right by the fountain in front of the Holiday Inn. For those in the downtown over weekday noon hours, every Thursday will see a different activity. The schedule for the month of May is: Thursday Lunch Time Series Thursday, May 7 "Preventing Unintentional Injuries~in Children" Presented by the Johnson County SAFE KIDS Coalition Thursday, May 14 "Vegetables in the Home Garden" Presented by Master Gardener Barbara Schintler Thursday, May 21 Ensemble from the Senior Center's New Horizon Band Thursday, May 28 "Downtown Historical Tour" Led by The Downtown Association 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356.5000 · FAX (319) 356-5009 Visitors to the downtown on Saturday are invited to the,following events in the month of May, all of which are scheduled from 1:00 - 2:00 PM: Saturday Afternoon Series 1:00-2:00 PM Saturday, May 9 "Experimental Drawing with Tilden Broemser" Saturday, May 16 "Finding and Appraising Used and Rare Books" with Chris Garnant of the Haunted Bookshop On-The-Creek and Joe Michaud of the Bookery Saturday, May 23 "The West Side Players 'Clown Around'- Balloons, Animals, Face Painting, and More" Also this Saturday, an appearance by the Iowa City Country Dancers from 4-5 p.m. Saturday, May 30 "Creative Movement and Music with Deb Pava Singer" Activities and performances in the "On the Plaza" event series will contihue through the end of September. All events are free. Since events are held outdoors, they are subject to cancellation for inclement weather. For questions concerning the "On the Plaza" event series, or to learn more about the events scheduled for the rest of the summer, call David Schoon, Economic Development Coordinator, at 356-5236. bc~ltrs~olazamay.doc CITY Civic Center OF IOWA CITY 410 E. Washington St. Iowa City, Iowa 52240 DATE: 04/22/98 PRESS RELEASE Contact Person: Bud Stockman Superintendent Streets Phone No: 356-5183 RE: 1st Avenue Water Main Replacement Weather permitting, on Tuesday, AI3dl 28, 1998 construction will begin on 1st Avenue - between D Street and Fdendshil~ Street. The work involves the following: rel~lacement of a 6" water main.. At times, during the construction there may be short traffic flow delays. First Avenue may be reduced to one lane for short periods. Motorists are advised to proceed with caution during these delays or seek an alternate route. The contractor for this project is the City of Iowa City Water Distribution Division staff. ~/gB f~:bS':fP:] 319-3S4.-~.13 -> 31~ I0~ CI?¥ ~ ' Page J~&mon Caun~y Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Statsman BOARD OF SUPERVISORS April 21, 1998 INFORMAL MEETING Agenda Call to order 9:00 a.m. 2. Review of the formal minutes of April 16th 3. Business from the County Auditor a) Discussion re: resolution transferring from the General Basic Fund to the Capital Expenditure Fund. b) Other 4. Business from'the Board of Supervisors a) b) c) e) Discussion re: letter from Lon Drake regarding Roadside Vegetation Management Program award. Discussion re: appointment to the Board of Health - Private Wastewater Rules Revision Committee. (Joe) Discussion re: (Sally) Discussion re: amendment for Health. Discussion re: State and Local Government Empowerment Act. memos from Conservation Board regarding budget FY '98 and Johnson County Department of Public meeting schedule for informal of April 28, 1998. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 35645000 FAX: (319) 356-6086 84/28/98 88:5?:3[, 319-354-4213 -~ 319':JSf:~885 I[i~ gi~/ eLk'mR Pa.~,,- 883 Agenda 4-21-98 Page 2 g) h) Minutes received 1. Johnson County Task Force Heritage Area Agency on Aging for March 16, 1998 2. Johnson County Conservation Board for March 18, 1998 3. Johnson County Decat Project Executive Committee for April 1, 1998 4. Space Needs Committee for April 9, 1998 5. Communication Committee for April 9, 1998 Reports 5. Discussion fxom the public 6. Recess 84"2{{/98 14.'58;16 319--354-47.13 -> 3193565889 II gll"/ nLk~R Pa{,, 882 IOWA Joc Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS April 22, 1998 INFORMAL MEETING Agenda 1. Call to order 2:00 p.m. 2. Work Session re: Comprehensive Land Use Plan. 3. Public comments discussion 4. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B4Y'ZZ~ B9:4Z:51 319-354-4213 -> 3193565B~ II]t~q gI'l"l £L{~'~R l~a~e ~ Jebn~m Ceenly Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS April 23, 1998 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: claims 3. Action re: formal minutes of April 16th 4. Action re: payroll authorizations 5. Business from the County Auditor reports a) Action re: b) Action re: Other Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning -~ applications: (Corrections) Application Z9744 of William MacKenzie to correct the legal description of Ordinance 11-18-97-Z3. This is located on Lot 2 of MacKenzie Manor. This is to correct a clerical error in the legal description. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 84/22/98 89:43:16 319-354-4213 -> 3193565889 IOUt CIW CI,RnH Page 883 Agenda 4-23-98 Page 2 Application Z9755 of Elsie Tomash to correct the legal description of Ordinance 01-15-98-Z2. This is located on Lot 1 of Echo Hill Subdivision. The Board of Supervisors amended the minutes of January 15, 1998, minutes to correct a scrivener's error but the Ordinance itself was not corrected. Application Z9652 of Steve Mann to correct the legal desc .ription of Ordinance 12-31-96-Z1. This is to correct a clerical error in the legal description of lots within Pin Oaks Subdivision. b) Final consideration of application Z9811 of Keith Hahn. c) Discussion/action re: setting public hearing for a Conditional Use Permit CU9802 of Marcus Bock. d) Other 7. Business from the County Attorney a) Report re: other items 8. Business from the Board of Supervisors a) Action re: resolution transferring from the General Basic Fund to the Capital Expenditure Fund. b) Action re: appointment to the Board of Health - Private Wastewater Rules Revision Committee. c) Discussion/action re: Proclamation for National County Government Week for April 19-25, 1998. d) Discussion/action re: Proclamation for Workers Memorial Day for April 28, 1998. e) Motion authorizing Chairperson to send Agnes Kuhn a letter of appreciation and certificate for serving on the Johnson County Task Force of the Heritage Area Agency on Aging. f) Other B4/ZZ/g8 89:43:,19 319-354-47.13 -> 319'35fa..~89 II1[11t r:-11~/ i~I.!11~ Page 8114 Agenda 4-23-98 Page 3 9. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries f~om the members of the Board of Supervisors c) Report from the County Attomey Other e) Executive Session re: Sheriff's bargaining strategy. discussion 10. Adjournment City of Iowa City MEMORANDUM Date: April 24, 1998 To: City Council From: David Schoon, Economic Development Coordinat0~'-.~-?~ Re: Downtown Guide: Central Business District Ordinances and Rules Attached you will find a copy of the Downtown Guide: Central Business District Ordinances and Rules. This guide is a product resulting from a couple of Downtown Strategy Plan action statements listed under the goal "Maintain a Clean and Attractive Environment in the Downtown". City staff, under the leadership of Doug Boothroy, prepared the document to better inform downtown business/property owners and the general public regarding downtown ordinances and rules. Additional copies are available in the City Clerk's Office, the Department of Housing and Inspection Services, the Department of Planning and Community Development, and from the Downtown Association. - ~---~ ~"~;~ ;~' ~7~ Central Business District ~ ~~ - '~ ~ ~~ Ordinances and Rules April, 1998 TABLE OF CONTENTS ACCESSIBILITY .........................................................................................................1 ALLEY MAINTENANCE .........................................................................................1 AWNINGS ................................................................................................................1 BANNERS .................................................................................................................1 BEGGING/PANHANDLING ..........................................................................................2 BICYCLE RIDING .......................................................................................................2 BILL POSTING ...........................................................................................................2 BUILDING CODES ......................................................................................................2 CITY PLAZA .............................................................................................................3 CITY PLAZA VENDORS ..............................................................................................3 COMMERCIAL USE OF SIDEWALKS ............................................................................ 3 DESIGN REVIEW ..................................................................................................3 GRAFFITI ............................................................................................................4 KIOSKS ....................................................................................................................4 LEAFLETING .............................................................................................................4 LITTER ...............................................................................................................4 NEWSPAPER VENDING MACHINES ........................................................................ 4 NOISE/SOUND ..........................................................................................................5 OUTDOOR SERVICE AREA .................................................................................... 5 PARADES, MARCHES, AND PUBLIC ENTERTAINMENT .................................................. 5 PARKING AND LOADING ......................................................................................6 PEDESTRIAN MALL (See City Plaza) ........................................................................ 6 PETS ........................................................................................................................6 POLICE/SECURITY .....................................................................................................6 PUBLIC DEMONSTRATIONS .......................................................................................7 REPAIRS - WHO TO CONTACT ............................................................................... 7 ROLLERSKATING/ROLLERBLADING/SKATEBOARDING ............................................. 7 SIDEWALK CAFES ...............................................................................................7 SIDEWALK MAINTENANCE & CLEANING ............................................................... 8 SIGNS ......................................................................................................................8 SMOKING IN PUBLIC ..................................................................................................8 SNOW & ICE REMOVAL ............................................................................................8 SOLID WASTE/DUMPSTERS ................................................................................. 9 STREET ENTERTAINERS ........................................................................................9 TOWING AND IMPOUNDING OF VEHICLES .............................................................. 9 URINATING/DEFECATING IN PUBLIC ...................................................................... 9 WHAT THIS DOWNTOWN GUIDE IS ABOUT Downtown Iowa City is the heart of the community. All segments of the community come downtown to enjoy shopping, dining, entertainment, recreation and cultural activities. Since downtown is a high-activity area, special rules apply to it. This guide contains an alphabetical listing of items relating to the Downtown Central Business District (see map below). In addition to a brief explanation of each item, the corresponding code reference and a phone number to contact with questions are listed. We hope you find this guide helpful. DOWNTOWN CENTRAL BUSINESS DISTRICT !li.~ WASHINGTON ...... ACCESSIBILITY [Iowa State Code § 661--16.700(103A)] The Americans with Disabilities Act (ADA) applies to new and existing businesses alike. The State of Iowa provides specific standards for accessibility for new construction, remodeling projects and structures being converted to a new use. The City is mandated by law to enforce these regulations under these circumstances. Businesses not undergoing remodeling or a change in use need only make "reasonable accommodations" for the disabled. The Department of Justice enforces this provision and we suggest that you confer with your attorney to determine what that may mean to your business. The Building Inspection Division has specification manuals available free of charge to assist business owners who are interested in providing better access to physically-disabled citizens. Contact: Housing and Inspection Services, 356-5120. ALLEY MAINTENANCE [iowa City Municipal Code § 14-3H. Property and business owners are responsible for maintaining the cleanliness of their trash and recycling containers located in public alleys. In addition, they are responsible for maintaining the cleanliness of areas around these containers. The City steam cleans the downtown alleys once in May and once in August. Contact: Public Works, 356-5140. AWNINGS [Iowa City Municipal Code § 14- 6] Awnings may be installed on any commercial building and may be retractable or fixed-open. Awnings may not be placed above the top of the first floor and must be at least eight feet above the public right-of-way. If an awning is installed without signage, a building permit is required prior to installation. Depending on the projection of the awning and its proximity to the public right-of-way, engineered drawings may be required. If an awning is installed with signage on it, a sign permit must also be obtained prior to installation. Permit applications may be submitted to the Department of Housing & Inspection Services, located in the Civic Center. Contact: Housing and Inspection Services, 356-5120. BANNERS [Iowa City Municipal Code § 14-6] Banners are permitted only for special events, which are limited to grand openings, philanthropic events, events of nonprofit organizations or events of civic interest. Permits may be obtained for special events banners, however each permit is valid for 30 days and a business or organization may obtain no more than four permits in a 12-month period. Also, special events banners are limited.to 100 square feet in area. Permit applications may be submitted to the Department of Housing & Inspection Services, located in the Civic Center. Contact: Housing and Inspection Services, 356-5120. BEGGING/PANHANDLING [Iowa City Municipal Code §8-5-2] Begging/panhandling is not prohibited, but begging/panhandling cannot be harassing, assaultlye or involve fraud; cannot be conducted in areas of confined space (elevators, stairwells, alcoves, etc.) that intrude on others' physical privacy; and cannot be done so as to impair orderly and safe movement. Contact: Police, 356-5275. BICYCLE RIDING [Iowa City Municipal Code §9-8] Bicycles cannot be ridden on the sidewalk in the Central Business District (including the entire City Plaza) and must be parked in the bicycle racks. When operated on the roadway, bicycles are subject to traffic laws governing motor vehicles. Licensing is not required but is offered as a free service through the Iowa City Police Department. Contact: Police, 356-5275. BILL POSTING [Iowa City Municipal Code § 10-4] Material may be posted on kiosks located throughout City Plaza. Any billposter or distributor who posts advertising material on utility poles, traffic control or parking devices, or scatters or delivers any advertising material on City streets, alleys, sidewalks, or gutters would be guilty of littering. Business owners should inform individuals advertising events to be held on their property of this regulation. Contact: Housing and Inspection Services, 356-5120. BUILDING CODES [Iowa City Municipal Code §14-5A-1] The City of Iowa City adopts the Uniform Building Code to govern the construction and remodeling of structures within the city. In addition, the City is required to enforce certain state regulations such as handicap accessibility requirements. Generally, existing buildings are only required to comply with these codes for remodeling projects or when they experience a change in use, such as conversion from a retail store to a restaurant or office use. The most common code issues which arise in these situations involve exiting requirements, fire resistive construction, and handicap accessibility regulations. Most downtown Iowa City buildings do not currently comply with standards for proper exits, fire resistive construction, and accessibility for the physically-disabled. Exiting and fire-resistive construction violations are usually found in basements. All basements should have a one-hour fire- resistive ceiling and any basement which is used for any purpose other than a furnace room should have two exits. In addition, any basement over 1500 square feet should have fire sprinklers. These building code regulations were adopted in the 1950s and 60s which post-dates most downtown Iowa City buildings. Therefore, these regulations are only enforced under the circumstances above. Contact: Housing and Inspection Services, 356-5120. CITY PLAZA [Iowa City Municipal Code §10-5-1] The City Plaza, located in the heart of Iowa City, is an area designed to provide an attractive and active environment for pedestrians. Creative and colorful events, such as musical, theatrical and educational activities are encouraged to enhance the arabiarice of the plaza. Contact: City Manager's Office, 356-5010. CITY PLAZA VENDORS [Iowa City Municipal Code § 10-5] Only two types of permits are available from the City Manager's office for vending on City Plaza: ambulatory vending and mobile vending cart. Ambulatory vendors are individuals selling goods or services while moving through the Plaza. All equipment and/or product must be carried by the seller. There is no limit to the number of ambulatory vending permits that may be authorized. Mobile vending carts are non- motorized structures on wheels that are easily moved and used for vending. Five permits are issued each year for mobile vending. Applications are received in the City Manager's Office between January 1 and January 31 of each year. The official vending season is May 1 through October 1; however, operators may vend throughout the calendar year for which they have received a permit. Contact: City Manager's Office, 356-5010. COMMERCIAL USE OF SIDEWALKS [Iowa City Municipal Code § 10-3] Sidewalks are defined as the improved portion of the public right of way dedicated to and/or intended primarily for public use. The City Manager has the authority to issue no more than two permits in any one calendar year to businesses or business organizations for the temporary use of sidewalks for any commercial purpose in commercially-zoned districts excluding sidewalk cafes. These temporary permits shall be limited to the use of sidewalks abutting said businesses or business organizations and cannot exceed three days for any one permit. Contact: City Manager's Office, 356-5010. DESIGN REVIEW [Iowa City Municipal Code § 14-4E and § 14-60] Urban Renewal Projects, Urban Revitalization Projects, or Projects in or Projecting into City Plaza (Title 14, Chapter 4E, Design Review): The design of exterior alterations or new construction occurring on downtown urban renewal parcels, urban revitalization parcels, or projects in or projecting into City Plaza must be reviewed by the Design Review Committee and approved by the City £ouneil. Contact: City Architect, 356-0044. Projecting Signs in the CB-5 and CB~10 Zones (Title 14, Chapter 6, Article O, Sign Regulations): The design of all exterior projecting signs (a building sign extending more than one foot out from the wall of the building on which it is mounted) must be reviewed and approved by the Design Review Committee. Contact: City Architect, 356-0044 GRAFFITI [Iowa City Municipal Code §6-9-2] ~I~ ~ The City of Iowa City is committed to reducing the amount of graffiti which visually pollutes the community and degrades property values. The City will attempt to respond to complaints or notification of graffiti on private or City- owned property within 24 hours in order to assess the nature and extent of the graffiti and the difficulty of removal. Graffiti on City buildings will be removed within 72 business hours of notification except where weather conditions prevent such removal. Private property owners will be given 7 calendar days to remove graffiti from their buildings after receiving notice from the City of its existence. Failure to comply with such notice will result in the City causing the graffiti to be removed with all costs associated with such removal being the liability of the respective property owner. Extensions of this time period may be granted for just cause. Contact: Police, 356-5275. KIOSKS [Iowa City Municipal Code § 10- 5] Kiosks are located at the entrances to City Plaza. Advertising bills may be posted in the information kiosks in an orderly manner. Advertising bills not on kiosks will be removed. Contact: City Manager's Office, 356-5010. LEAFLETING Materials may be distributed in City Plaza if the individual distributing the information does not approach or in any way disturb people. In addition, the distributor must collect all scattered material that remains in the Plaza after the activity has stopped. Contact: City Manager's Office, 356-5010. LITTER [Iowa City Municipal Code § 14-3H] Littering is illegal. However, people do litter and property owners or tenants must pick up the litter others leave behind. Persons owning, operating, or occupying property are legally responsible for keeping the sidewalk in front of their premises free of litter. Please help to keep downtown clean by picking up the litter in front of your business and please do not sweep litter from your doorway onto the sidewalk or into the City Plaza. Contact: Housing and Inspection Services 356-5120 NEWSPAPER VENDING MACHINES: [Iowa City Municipal Code § 1 0-5-8 J[ The City is in the process of providing City-owned modular unit vending machines on City Plaza. Until that time, all newspapers and/or advertisers distributing and/or selling may utilize individual vending machines or newsracks in or on City Plaza. Contact: City Manager's Office, 356-5010. 4 NOISE/SOUND [Iowa City Municipal Code §6~4] Iowa City's Noise Control Ordinance requires a permit on any amplified sound audible from public places. Permits may be obtained from the City Manager's Office for City Plaza and from the City Clerk's Office for other areas of Iowa City. Noise associated with construction is permitted 7:00 a.m. and 10:00 p.m. and garbage removal 10:00 p.m. between the hours of between 6:00 a.m. and Sound equipment used for commercial advertising is prohibited in public places or on any premises if the sound would be plainly audible from any public place. The Department of Housing and Inspection Services has the responsibility to enforce the Noise Ordinance. If there is a concern about possible noise violation Housing and Inspection Services should be contacted. Contact: Housing and Inspection Services at 356-5120 (outside City Plaza). City Manager's Office at 356-5010 (inside City Plaza). OUTDOOR SERVICE AREA: [Iowa City Municipal Code §4-3] Outdoor service areas in the downtown central business district must be on private property immediately adjacent to an establishment. The sale of alcohol requires a liquor/beer license and an Outdoor Service Area permit. The outdoor area also must have a permanent fence of at least three feet in height. Non-alcoholic beverage sales on private property do not require a permit or fencing. Food sales may require a permit from the Health Department. Contact: City Clerk, 356-5042. PARADES, MARCHES, AND PUBLIC ENTERTAINMENT [Iowa City Municipal Code § 10-1] A permit from the City Manager's office must be obtained prior to any parade, march, or public entertainment. Applications must be filed a minimum of 10 days prior to the event. The City Manager's office reviews applications and issues permits based on some of the following criteria: 1 ) time and day; 2) whether the area requested can accommodate the use; 3) whether the proposed activity is compatible with normal activity; 4) whether the applicant has the means, planning, and coordination to hold the proposed event; 5) whether the event will interfere with another event for which a permit has been previously issued; 6) whether the proposed event would substantially interrupt the flow of street and/or pedestrian traffic; 7) whether the event would require excessive diversion of police for other duties or substantially interfere with the City's firefighting operations. Insurance is generally required for events held on public areas. Contact: City Manager's Office, 356-5010. PARKING AND LOADING [Iowa City Municipal Code §9-4, Parking Regulations and §9-4 Parking Meter Zones and Parking Lots] Loading - Unloading · Many loading zones have times of enforcement posted on them. Any sign without specific hours posted is enforced 24 hours per day, 7 days a week. · A loading zone can be used for 15 minutes. i 30 M i9 AM-6 PM A commercial loading zone can be used for 30 minutes only if the vehicle is signed. The sign must be displayed on both the street and sidewalk side of the vehicle. The sign must be 72 square inches and be readable from 10 feet. · A commercial vehicle can park in the traveled portion of a street to unload as long as they leave 10 feet of right-of-way for other traffic. · Parking is allowed in an alley for 10 minutes to load or unload. · The time limits for each of the above can be extended as long as there is active loading/unloading. Parking Meters & Ramps The maximum time you can pay a meter is the maximum time you can stay in that space. Even if you repay the meter, you can get a ticket for overtime parking which is equal to an expired meter ticket. Both the Capitol and Dubuque Street Ramps charge per hour, 7 days per week. The Dubuque Street Ramp has a daily maximum charge. The Capitol Street Ramp does not have a daily maximum. · The Chauncey Swan Ramp also charges per hour and is enforced 8 a.m. to 5 p.m., Monday through Saturday. No charge after 5 p.m. or on Sunday. PEDESTRIAN MALL (See City Plaza) PETS [Iowa City Municipal Code §8-4] Animals are not permitted in the City Plaza area. Animals must be tethered, confined or on a leash in all other areas of the city. Contact: Police, 356-5275. POLICE/SECURITY The Iowa City Police Department has responsibility for policing the downtown area. This is performed by officers on vehicle, bicycle, and foot patrol. Contact: Police, 356-5275. 6 PUBLIC DEMONSTRATIONS [Iowa City Municipal Code § 1 0-2] Picketing, protesting, and demonstrating may be conducted only on public sidewalks maintained by the City or other public walkways. No picketing, protesting, or demonstrating shall be conducted in the streets. Any person planning to picket, protest, or demonstrate must give the Chief of Police at least one hour's written notice prior to the event. The following information must be supplied: 1) name and address or organization(s) or individual(s) planning to picket or demonstrate; 2) the location of the activity; 3) date, starting time, and hours of duration; and 4) estimated number of persons participating. The Police have the authority to disperse and remove any person or object obstructing the street, sidewalk, or public way. Contact: City Manager's Office, 356-5010. REPAIRS - WHO TO CONTACT Contact the Economic Development Coordinator at 356-5230 or by fax at 356-5009 regarding any downtown repairs. The Economic Development Coordinator will forward the' concern to the appropriate city department or other organization. For any item that is an emergency or needs immediate attention, please call the Iowa City Police Department at 356-5275. ROLLERSKATING/ROLLERBLADING/SKATEBOARDING [Iowa City Municipal Code §9-2 and §3] Rollerskating, rollerblading Central Business District, parking lots. and skateboarding are not permitted in the Downtown neither on streets or sidewalks nor in parking ramps or SIDEWALK CAFES: (Iowa City Municipal Code § 10-3) Sidewalk cafes are located temporarily on public sidewalks in the downtown central business district and the commercial districts directly north and south of the downtown. At a minimum, a sidewalk cafe must: (1) Be contiguous with any side of a building which contains a restaurant or food service; (2) Allow a minimum of eight feet (8') of unobstructed sidewalk adjacent to the street for pedestrian use, or allow a minimum of eight feet (8') of unobstructed walkway in Zone 1 and Zone 2 of the City Plaza; (3) Have fencing or roping to distinguish the sidewalk cafe area. Approval to operate a sidewalk caf~ on public right-of-way requires a lease agreement with the City and City Council approval. The lease agreement is required for all food and beverage sales. The sale of alcoholic beverages in a sidewalk caf~ requires a liquor or beer permit. Food sales may require a permit from the Health Department. Contact: City Clerk, 356-5042. 7 SIDEWALK MAINTENANCE & CLEANING (§ 14-1A-6) Maintenance and repair of sidewalks throughout Iowa City is the responsibility of the adjoining property owner. The sidewalks are to be maintained to insure a safe walking surface for all pedestrians. This policy also applies to the downtown area except for the brick walkway in the pedestrian mall which will be maintained by the City. City crews are responsible for keeping the City Plaza clean seven days a week. Outside the Plaza, property and business owners are responsible for keeping the sidewalks clean outside of their businesses. The City, however, will sweep selected sidewalks outside City Plaza in the area bounded by Iowa Avenue, Burlington Street, Linn Street and Clinton Street. Generally, the work will be performed on Mondays and Fridays, with allowances for inclement weather and other unanticipated circumstances. Once in the spring and once in the fall, the City's new scrubbing machine will also be used on these sidewalks. This service does not include snow removal, and sweeping will not occur regularly during the winter months. SIGNS [Iowa City Municipal Code § 14-16] All new signs require a permit. Maintenance of an existing sign which does not alter the appearance of the sign may be done without a permit. Temporary signs painted on store windows and posters and banners displayed inside store windows do not require permits. Exterior banners do require permits and are subject to special regulations (see "Banners"). Signs must be installed by a sign erector licensed with the City of Iowa City, except business owners may receive a one-time exemption to install their own sign if they provide proof of insurance. Contact: Housing and Inspection Services, 356-5120. SMOKING IN PUBLIC No restrictions unless posted otherwise. SNOW & ICE REMOVAL [Iowa City Municipal Code § 14-1A-8] Snow and ice must be removed from all public sidewalks by the owner or tenant of the property abutting the sidewalk within 24 hours of accumulation. While it is desirable to keep the entire width of the public sidewalk open for safe pedestrian travel, a ten-foot-wide path must be maintained clear of snow and ice at all times. The adjacent property owner or tenant is also responsible for clearing the pedestrian ramps at street and alley intersections. These areas require frequent attention, as they tend to become impassable when vehicular traffic and snowplows redeposit the cleared snow and ice. Keeping the ramps clear is especially important to the elderly and physically-disabled members of our community. Contact: Housing & Inspection Services at 356-5120, with complaints about uncleared sidewalks AFTER the 24-hour period for removal by the property owner/tenant has elapsed. 8 SOLID WASTE/DUMPSTERS [Iowa City Municipal Code § 14-3H] The Central Business District alleys are, in most cases, owned by the City. The City allows commercial solid waste containers to be located along the north side of the Central Business District alleys when no other options are available to property owners. There is currently no formal agreement between the City and property owners who locate dumpsters in the alleys. Solid waste containers must be waterproof and leakproof and must be covered at all times with a watertight lid locked in position, except when depositing or removing waste. Commercial solid waste containers must be steam-cleaned at least twice each year, once during the month of May and once during the month of August. The City coordinates the steam-cleaning schedule and steam-cleans the alleys at the same time the solid waste containers are steam-cleaned. Clean alleys are important since many pedestrians and downtown shoppers use the alleys as a walkway. Contact: Public Works, 356-5140. STREET ENTERTAINERS Street entertainers are permitted subject to the same restrictions as begging/panhandling. Contact: Police, 356-5275. TOWING AND IMPOUNDING OF VEHICLES [Iowa City Municipal Code §9-9] Any vehicle deemed by the Police Department to obstruct or interfere with the safe movement of vehicles, pedestrians, or emergency equipment is subject to impoundment (there does not need to be a sign indicating this). In addition, vehicles parked on private property are subject to tow at the owner's discretion. Contact: Police, 356-5275. URINATING/DEFECATING IN PUBLIC [Iowa City Municipal Code §8-5-6C] Urinating/defecating is not allowed upon street, alley, public place, or any place open to public view. Contact: Police, 356-5275. ecodev/booklet.doc City of Iowa City MEMORANDUM Date: To: From: Re: April 24, 1998 City Council Eleanor Dilkes, City Attorney Section 362.5 Statutory Prohibition on Officers and Employees of the City Having an Interest in City Contracts- Follow Up To follow up on my earlier memo conceming the statutory prohibition on officers and employee of the City having an interest in City contracts, we have done the following: 1. A statement has been added to the application for boards and commissions as follows: "You should know that Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a City board or commission from having an interest in a City contract. A copy of Section 362.5 is attached. If you have any questions, please contact the City Attorney's office at 356-5030." We have added this provision to the application believing it is only fair to alert unsuspecting applicants to this provision at the time they consider applying and to avoid resignations upon discovery of this provision. Attached is a copy of my memo to City staff noting the addition of a standard provision to non-competitively bid contracts whereby the party contracting with the City certifies that no officer or employee of the City has an interest in the contract, and further elaborating on the exceptions to this prohibition for competitive bidding and purchases of less than $1,500 annually. If you have any questions, please call. Attachment cc: Steve Atkins Dale Helling Marian Karr ®leanor/mem/co~trac2.doc City of Iowa City MEMORANDUM Date: April 24, 1998 To: From: Steve Atkins, City Manager Dale Helling, Assistant City Manager Department and Division Heads~/,~ Eleanor Dilkes, City Attorney Re: Procedures to Promote Compliance With Statutory Prohibition of Officers and Employees of the City Having an Interest in City Contracts (Iowa Code Section 362.5) As noted in my earlier memo to Council, Section 362.5 of the Iowa Code prohibits City officers and employees from having a direct or indirect interest in City contracts unless one of the enumerated exceptions applies. Remember, generally this statute is only a problem when the City is contemplating a contract with or purchase from a person who is a City officer or from a company that is owned in whole or in part (at least 5% stockholdings if a corporation) by a City officer and the contract is not competitively bid. Please note the following: II. III. The following statement has been added to the application form for City boards and commissions: You should know that Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a City board or commission from having an interest in a City contract. A copy of Section 362.5 is attached. If you have any questions, please contact the City Attorney's office at 356-5030. The following provision should be added to contracts that are not competitively bid and to requests for proposals: Contracts: Upon signing this agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. Rec~uests for Proposals: Upon signing this proposal, Proposer acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in a contract that would result from the City's acceptance of this proposal that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. As noted in my earlier memo, one of the main exceptions to this provision is for contracts made by the City "upon competitive bid in writing, publicly invited and opened." The Compliance With Section 362.5 of the Iowa Code April 24, 1998 Page 2 'publicly invited" requirement can, of course, be met by publication of a notice for bids as is the procedure for public improvement contracts over $25,000. This requirement can also be met through less formal methods, such as solicitation of bids by contacting those persons on the list of all interested vendors or companies, which list I understand the Purchasing Division maintains. This contact is best made in writing. Such bids must be in writing and sealed, and the solicitation must provide for a date, time, and place certain for bid opening in public. If you want to rely on the competitively bid exception and are not certain whether the procedure you propose to use amounts to competitive bidding please contact the City Attomey's Office. IV. As also noted previously, the prohibition does not apply if such contracts are for the purchase of goods or services which do not exceed a total purchase price of $1,500 in a fiscal year. As a caveat, the $1,500 limitation has City-wide applicability, rather than any one department. A system should be developed, perhaps through the Purchasing Division, to keep track of all department expenditures so that if the City wishes to rely on this exception, the total City purchases or services in a fiscal year with any City "officer" or employee does not exceed $1,500. As I noted at staff 'meeting earlier, our interpretation of this statute is not a hypertechnical or overly conservative one. Rather, the statute is fairly dear on its face, and the attorney general's opinions interpreting the statute are clear that 'officer" includes board and commission members. If you have any questions or need guidance on a particular matter, please call. cc: Assistant City Attorneys eleanor/mem/c~ntract.¢loc 84/27/98 88:35:?-1 319-354-4213 -> 3193565889 IOt~ CITY CLERH ?a§c 88Z Johnson Count3 Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS April 28, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of April 23rd 3. Business from the County Engineer a) Discussion re: quotes received for application of calcium chloride to roads in the calcium chloride program. b) Other 4. Business from the County Auditor a) Discussion re: FY '98 budget amendment requests. b) Other 5. Business f~om the Board of Supervisors a) Discussion re: Juvenile Justice Crime Prevention Gram and letter of support. b) Discussion re: State and Local Government Empowerment Act. (Sally) c) Discussion re:advertising for Director of S.E.A.T.S. Department. d) Discussion re: Advisory Committee for S.E.A.T.S. Para-Transit service. c) Discussion re: appointment to the Johnson County Board of Adjustments. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 ~,~/Z?/gB BB:35:,~B 315-35,~-~Z13 -> 3193565BB9 IOl~tt CITY C].~RK P~ge BB3 Agenda 4-28-98 Page 2 f) Minutes received 1. Mid-Eastem Council on Chemical Abuse for February 26, 1998 2. Senior Center Cornmission for March 17, 1998 3. Johnson County Employee Wellness Committee for March 18, 1998 4. Johnson County Emergency Management Commission for March 25, 1998 5. Iowa City Area Chamber of Commerce for March 26, 1998 6. East Central Iowa Council of Governments Board for March 26, 1998 7. Johnson County Integrated Roadside Vegetation Management Committee for April 6, 1998 8. Space Needs Committee for April 9, 1998 9. Communication Committee for April 17, 1998 g) Reports h) Other Business from the Planning and Zoning Administrator and the County Attorney a) Discussion re: policy of annual review for Conditional Use Permits. b) Discussion re: Conditional Use Permit for S & G Material's sand and gravel operation (CU9706) item # 16 of Appendix A states, "An on-site archeological evaluation be done by the State Archeologist's Office, and it there are significant archeological artifacts found operations will stop." c) Other 7. Discussion from the public 8. Executive Session re: Sherifffs bargaining strategy. discussion 9. 2:30 p.m.- chloride program. 10. Recess Work Session with Secondary Roads Department re_2 discussion You are invited... to participate in a design workshop for development of approximately 92 acres of land owned by the City of Iowa City, west of the Elks Club on Foster Road. The workshop will be held - Saturday, May 2, 1998 at Parkview Evangelical Free Church 15 Foster Road 9 a.m. to 2p.m. A design team from Dover Kohl and partners. town planners experienced in traditional neighborhood design, will assist us in developing a community design concept for this publicly owned land. With completion of the design concept, the land will be offered to a private developer(s) to carry out the concept. Dress is casual. Box lunches will be provided. Please call 356-5230 by April 29 to let us know if you will be attending. Drop-ins may be welcomed. dependin~ on the response: this workshop can accommodate approximately 100 people. Lunch will not be guaranteed without a prior call. F Sunday Monday Preliminary Schedule for Iowa City Charrette May 1998 I Tuesday I Wednesday [Thursday I Friday [Saturday 1 2 · Consultant team arrives · Tour of site · Check into hotel Workshop · 9:00 -9:05 Mayors Introduction · 9:05 -9:50 Basics of Urbanism by Victor Dover · 9:50-10:20 How we got here Talk by City Staff · 10:20-10:30 General Questions · 10:30-10:45 Break · 10:45-1:00 Table Sessions · 1:00-2:00 Table Presentations Day Off/ Flex Time 3 4 5 6 7 8 Interviews · to be scheduled Design Work Continues Informal Drop- ins Welcome Informal Pin Up 5:00 PM Design Work Continues Informal Drop- ins Welcome Design Work Continues Informal Drop- ins Welcome Design Work Continues Informal Drop- ins Welcome "Work in Progress" Presentation 7:00 PM 9 Personnel for Iowa City Charrette DOVER, KOHL & PARTNERS Victor Dover AICP, Principal Joseph Kohl, Principal Sergio Vazquez, Project Director Robert Gray, Designer James Dougherty, Designer/Illustrator Dora Garzon, Designer Glenn Sommer, Director of Operations May 1-9 May 1-9 May 1-9 May 1-9 May 1-9 May 1-9 May 1-4 SUZANNE MARTINSON ARCHITECTS Suzanne Martinson AIA, Principal May 1-9 I Review by City Boards and Commissions August, 1998 Iowa City Northeast District Plan Process Northeast District Planning Workshops March 23 & 26, 1998 Concluding Northeast District Planning Workshop April 23, 1998 Staff Uses Workshop Results to Draft Northeast District Plan May - July, 1998 Review by Interested Private and Community Groups August, 1998 I Northeast District Planning Workshops April 6 & 7, 1998 Review and Recommendation by the Iowa City Planning and Zoning Commission September- October, 1998 I Review and Consideration of Adoption by the Iowa City City Council November- December, 1998 Review by Other Government Bodies August, 1998 J CITY OF IOWA CITY CITY OF I0 WA CITY FY98 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR OPERATING FUNDS FOR THE NINE MONTHS ENDING MARCH 31, 1998 GEN~:RAL FUND Overview of FY98 Budget @ 3-31-98 The General Fund revenues, expenses and cash positioi~ for the nine months ending March 31, 1998, is summarized as follows: FY98 FY98 ActualPercent FY97 Actu&lPercent Amended Budqet@ 3-31-98 Rec'd, Exp.@ 3-31-97 Rec'd Exp. Beginning Cash 7-~-97$9,134,548 $9,134,546 $8,537,716 Revenues ~_9,994,747 19,729,496 66% 18,835,704 87% Expendkures 3 ,8 h8 5 22,249,642 70% 20,630,045 75% Revenues Less ~xpend[tures(1,817,068)(2,520.146) (t,794r34~) Ending Cash 12-31-97$7,317~478 $6~614,400 $6~743,375 FY98 General Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 $35~0 ~J ~_,,~ Budget ~ Actual Revenues Expenses Cash Balance Page 1 0f28 FY98 General Funci Revenues Budget to Actual by Major Category for the Nine Months Ending 3/3t/98 Millions S~6.O -~-- :$14,8 $8.0 $6.o $4.0 $0.0 "~' .....:'"~ s2.~ s2.: ........ .......',~ .... ~.=:.~ ": 'S2.1. ,. !t - ~.o R". ? ~ Transf. E'mpl, Ben. ~ State Funding Fines, Fees Prop. Tax Road Use Tax Se~ Chargeback A~I Otheff *includes Contractual Services, Hotel/Motel Tax and All Other Income. Page 2 of 28 FY98 General Fund Expenditures Budget to Actual by Major Category for the Nine Months Ending 3/31/98 Millions $200~-~'~ .~.J $18 8~ $'. $:4.0 Actual 56.03 '?ii: $3.79 ~i .... 53.57 ..... ~',' SI .08 I $0.72 ' ~ S0.96 i Commodities J Capital Outlay { Personal Services Charges for Services Transfers Out Page 3 of 28 THIRD QUARTER REPORT ENDING MARCH 31, 1998 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Bud.qet Analysis: Property Taxes -Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $8,414,055 or 57% of the FY98 budget of ~14,858,610 was received as of 3-31-98 compared to $8,308,150 or 57% of the FY97 total actual at 3-31-97. I expect to receive at least the budgeted amount by year end. Property Tax Transfer - Employee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $2,667,065 or 75% of the FY98 budget of $3,578,766 were transferred in as of 3-3i-98 compared to $2,632,129 or 76% of the FY97 total actual at 3-31-97. l expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling 82,074,141 were 71% of the FY98 budget of 82,943,049 compared to $1,984,744 or 74% of the FY97 total actual at 3-31-97. Any reduced revenues here will be offset by reduced operating expenses within the Streets and Traffic divisions. ., State Fundin.q - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat $ amount), bank franchise tax, and machinery & equipment property tax credit. The state remits the state aid and personal property replacements in December and March of each year. They remit the Machinery & Equipment credit in September and March, coinciding with the due date for property taxes from taxpayers. State aid, Personal Property and the Machinery and Equipment credit receipts total ~982,657 or 97% of the FY98 budget of $1,015,319 compared tO $950,860 at the same time last year. FY98 is the first year that we have received the Machinery and Equipment credit. Bank franchise is remitted from the state on a quarterly basis. Prior to FY92 the state distributed 45% of the bank franchise fees back to the cities and counties where the fee originated. The amount distributed back to cities and counties in FY97 dropped to just under 25%. The state's general fund retains all growth from bank franchise fees. Total bank franchise fees statewide have grown by more than nine million dollars in six years, from $26.4 million in FY92 to $35.6 million in FY97. However, cities and counties have been restricted to receive only $8.8 million of those fees each year. When bank franchise fee revenues increase for our city then there must be a corresponding decrease to some other city due to the fact that the state has restricted Page 4 of 28 (capped) the amount that can be distributed back to the cities and counties. We therefore budget this revenue very conservatively. Bank franchise fees totaling $60,339 are 58% of the FY98 budget of $105,000. I expect to receive up to the budgeted amount by fiscal year end. Charqeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Services chargeback is based on actual use. $737,929 or 70% of the FY98 budget of $1,049,255 was received as of 3-31-98. I expect to receive up to the budget amount by fiscal year end. Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, $5 parking fines, and magistrate court fines. Overall, fines, permits and fees total $1,709,417 or 71% of the FY98 budget of $2,411,419. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling $364,930 are 49% of the FY98 budget of $752,769 and $6,770 less than the same time last year. Achieving budget is dependent on how well pool revenue comes in. The hotter and dryer the summer, the better the revenue. We won't know how revenue will be until late June. Building Permits and Inspection fees totaling $354,108 are 83% of the FY98 budget of $425,100 and 932,418 more than what was collected for the same time period last year. 95 Parking Fines totaling 9337,006 are 79% of the FY98 budget of 9425,000 and $10,252 more than the same time period last year. Housing Permits and Inspection fees totaling 9117,262 are 76% of the FY98 budget of $153,750 and 98,254 more than the same time period last year. Magistrate's Court revenues totaling $168,214 are 83% of the FY98 budget of 9202,000 and 98,691 more than the same time period last year. All other fines, permits and fees totaling 9367,897 are 81% of the FY98 budget of 9452,800 and 965,382 more than the same time last year. Contractual Services - Overall, contractual services totaling 91,071,744 are 95% of the FY98 budget of 91,130,985. l expect to receive at least the budgeted amount by fiscal year end. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totalled 9797,795 compared to 9753,621 last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson Page 5 of 28 County. I expect to receive at least the budgeted amount of $333,190 by fiscal year end. Hotel/Motel Tax - Revenues totaling $354,134 are 78% of the FY98 budget of $456,000 and $17,378 less than last year at this time. This is attributed to the late filing of the tax by several hotels. The 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). All Other Income - Other income totaling $1,658,016 is 68% of the FY98 budget of $2,446,344. Overall, general fund revenues totaling $19,729,496 are 66% of the FY98 budget of $29,994,747 compared to $18,835,704 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. Expenditures: Overall, actual expenditures totaling $22,249,642 are 70% of the FY98 budget of $31,811,815. This compares to $20,630,045 or 75% of the FY97 actual as of 3-31-97. Below is a summary of the actual compared to budget expenditures by category: FY98 FY98 FY97 FY97 Description FY98 Actual Act. % Actual Act. % of (in $1,000s) Bud.qet @ 3-31-98 of Budqet @ 3-31-97 FY97 Actual Personal Services $18,869 $13,984 74% $13,361 77% Commodities 1,081 726 67% 613 69% Charges for Services 6,030 3,790 63% 3,255 66% Capital Outlay 2,261 961 43% 824 69% Transfers Out 3,551 2,719 77% 2,494 82% Other 95 69 72% 47 49% Contingency 76 0 0% 0 0% TOTAL $31,812 $22,250 70% $20,630 75% Contingency was originally budgeted at $300,000. The balance at 3-31-98 is ($75,808). (Contingency was increased in April to cover the $75,808 additional use.) The following items totaling $375,808 were amended for by using contingency: City Council City Clerk City Attorney Police Citizen's Review Board (1,983) (50,368) (5,757) (25,000) Micro Computer for new council member. Additional for imaging system. Replace City Attorney's office furnishings Budget expenses for new board. Page 6 of 28 City Manager Information Services Government Buildings Human Rights Non Oper Admin P.C.D. Admin. Engineering C.B.D. Maintenance Police/Fire Emergency Communications Fire Housing Inspections Cemetery (29,661) 9 (60,000) (3,709) 9 (2,959) 9 (76,8OO) (73,19O) $ (7,5OO) 9(20,555) (12,500) (3,382) (63O) (1,814) Employee name tags, 2 general purpose tape recorders, Asst City Mgr. vehicle replacement costs, added to EMS fleet charges, increased printing & mailing expenses, C.M. buyback vacation for supplemental retirement. Additional general fund support for internal service fund due to FY98 carryover budget amendments from FY97. Civic Center wall guard material, bulk supply; telecommunications wiring in conjunction with Cable TV Division wiring; OSHA safety standard steel sink for Fire Dept. Portable computer for Human Rights coordinator; contract mediation services Reduce intra City Trails from 930,000 to 915,000; Incr. Civic Center projects by 946,800. Move budget authority from Shamrock Storm Sewer to GIS Computer CIP +/- 97,660. Add budget for Police 2nd floor Design 945,000. Appraisal & consultant services for Peninsula property; additional computer information division charges New plotter printer and associated supplies. Sweeper/scrubber rental(4,320); 2 Power Sweeper/Scrubbers (9,070); Minor tools/equip (800); Plaza Fountain pipe imprv (2,920); tree grates & misc (1,245); additional for plants (2,200) Amend for 1st year of annual replacement cost for Police computer server Fire Station //3 HVAC Replacement. Board of Appeals members educational costs for Uniform Bldg. Code seminar Engineering services for cemetery building improvements; purchase of grave spaces for resale. Page 7 of 28 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE NINE MONTHS ENDING MARCH 31, t998 10000 GENERAL FUND RECEIPT TYPE BEGINNING CASH BALANCE JULY 1 FY98 FY 98 %REC'DI AMENDED FY 98 BUDGET SPENT TO FY 97 BUDGET ACTUALS BALANCE BUDGET ACTUALS 9,t34,546 9,134,546 8,537,716 1) PROPERTY TAX 14,858,610 8,4t4,055 6,444,555 56.6% 8,308,150 2) TRANSFER: EMPL BENEFITS LEVY 3,578,766 2,667,066 9t 1,701 74.5% 2,632,129 3) ROAD USE TAX 2,943,049 2,074,14t 868,908 70.5% 1,984,744 4) STATE FUNDING: STATE AID (formerly Municipal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT MACHINERY & EQUIP CREDIT BANK FRANCHISE TAX 633,000 630,380 2,620 99.6% 629,885 320,000 321,117 -1,117 100.3% 320,975 62,3t9 31,160 31,t59 50.0% 0 105,000 60,339 44,661 57.5% 70,573 TOTAL STATE FUNDING 1,120,319 t ,042,996 77,323 93.1% 1,021,433 5) CHARGEBACK OFSERVICES ADMINEXPENSECHARGEBACK CITY A'I-rORNEYCHARGEBACK DOCUMEN~CENTRALSERVICES FY97% REC'D/ TO FY97 TOTAL TOTALCHARGEBACKS 57.2% 76.2% 73.8% 6) FINES PERMITS & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 HOUSING PERMITS & INSPECTIONS MAGISTRATES COURT LIBRARY FINES FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES POLICE SERVICES CEMETERY FEES & CHARGES BUILDING & DEVELOPMENT FEES LICENSES & PERMITS 99.8% 100.5% 44.0% 91.9% TOTAL FINES PERMITS & FEES 965,255 724,377 240,878 75.0% 866,348 75.0% 60,000 2,789 57,2tt 4.6% t7,46t t00.0% 24,000 10,763 t3,237 44.8% 10,758 44.3% 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT 1,049,255 737,929 311,326 70.3% 894,567 7t.6% TOTAL CONTRACTUAL SERVICES 752,769 364,930 387,839 48.5% 371,700 58.7% 425,100 354,108 70,992 83.3% 321,690 74.9% 425,000 337,006 87,994 79.3% 326,754 7t .1% 153,750 117,262 36,488 76.3% 109,008 72.5% 202,000 168,214 33,786 83.3% 129,523 76.2% 120,500 97,242 23,258 80.7% 93,857 72.7% 76,300 61,190 15,110 80.2°/. 68,440 82.1% 87,800 73,828 13,972 84.1% 72,t 59 70.4% 46,500 44,249 2,251 95.20/" 60,625 82.8% 39,000 34,262 4,738 87.90/" 24,880 67.6% 44,000 28,215 15,785 64.1% 34,219 76.00/" 38,700 28,91t 9,789 74.7% 28,335 85.6% 2,411,419 t,709,417 702,002 70.9% t,641,t90 69.9% 797,795 797,795 0 100.0% 753,621 333,190 273,949 59,24t 82.2% 257,125 1,130,985 1,071,744 59,241 94.8% 1,010,746 100.0% 75.0% 92.2% 8) HOTEL/MOTEL TAX 456,000 354,134 101,866 77.7% 371,512 79.8% Page 8 of 28 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE NINE MONTHS ENDING MARCH 3t, 1998 10000 GENERAL FUND RECEIPT TYPE 9) ALL OTHER INCOME INTEREST INCOME MISCELLANEOUS REVENUE MONIES & CREDITS MILITARY CREDIT COMMISSIONS AND CONCESSIONS LIBRARY RESERVE FUNDING LIBRARY-OPEN ACCESS LIBRARY-ALL OTHER INCOME LOAN REPAYMENT-TIF TRANSFER IN-CABLE TRANSFER IN-HEALTH INSURANCE RES PARKING FINES TRANSFER TO GF FEMA - 1993 FLOOD REIMB. GRANT-POLICE FED CRIME GRANT GRANTS-OTHER FY97% FY98 REC'D/ FY 98 %REC'DI TO AMENDED FY 98 BUDGET SPENT TO FY 97 FY97 BUDGET ACTUALS BALANCE BUDGET ACTUALS TOTAL 525,000 400,695 124,305 76.3% 343,598 71.0% 58,947 64,267 -5,320 109.0% 25,572 64.1% 28,000 26,228 1,772 93.7% 26,348 90.8% 11,500 1t,398 t02 99.1% 1t,505 100.0% 4,000 4,989 -989 t24.7% 5,8t3 93.5% 0 0 0 53,843 75.0% 59,290 41,621 17,669 0.0°/0 61,009 75.8% 152,795 102,583 50,212 67.1% 76,638 77.8% 62,000 28,296 33,704 0.0% 27,786 $0.0% 41,778 31,334 10,444 75.0% 42,974 83.0% 200,000 150,000 60,000 75.0% 0 944,342 489,342 455,000 51.8% 0 1 t ,942 0 11,942 0.0% 0 228,000 2'13,294 t4,706 93.6% t98,639 82.4% t18,750 93,969 24,781 0.0% 97,508 64.2% TOTAL ALL OTHER INCOME 2,446,344 t,658,016 788,328 67.8% 971,233 76.7% GRAND TOTAL REVENUES 29,994,747 t9,729,496 t0,265,251 65.8% 18,835,704 66.9% CITY COUNCIL CITY CLERK CITY ATTORNEY SPECIAL CENSUS POLICE CITIZEN REVlL=VV BOARD CITY MANAGER HUMAN RELATIONS ADA TASK FORCE FINANCE DEPT. ADMINISTRATION ACCOUNTING & REPORTING CENTRAL PROCUREMENT TREASURY DOCUMENT SERVICES INFORMATION SERVICES RISK MANAGEMENT GOVERNMENT BUILDINGS HUMAN RIGHTS ACTIVITIES NON43PERATIONAL ADMIN. PCD DEPT. ADMINISTRATION URBAN PLANNING NEIGBORHOOD SERVICES NON-GRANT COMM. DEVELOPMENT ECONOMIC DEVELOPMENT COMPREHENSIVE PLAN UPDATE PCD MISC. GRANTS & SURVEYS ENGINEERING PUBLIC WORKS CBD MAINTENANCE ENERGY CONSERVATION POLICE DEPARTMENT ADMIN. POLICE PATROL CRIMINAL INVESTIGATION RECORDS AND IDENTIFICATIO COMMUNITY SERVICES BUREAU EMERGENCY COMMUNICATIONS JO CTY TASK FORCE GRANT -97,353 -61,050 -36,303 62.7% -49,905 -379,994 -292,668 -87,326 77.0% -178,474 -394,374 -256,254 -138,120 65.0% -274,888 -t13,507 -25,000 -380,517 -289,763 -860 -281,042 -462,957 -207,917 -690,289 -220,894 -208,403 -460,4t0 -322,529 -t33,950 -2,980,765 -196,409 -256,592 -122,399 -2t4,714 -129,584 -90,023 -1 -777,667 -156,920 -332 078 -36 900 -277 897 -3,524 860 -509 303 -396 582 -209 904 -689 405 -62 875 -t5,943 -9,057 63.8% -285,322 -95,195 75.0% -257,445 -198,646 -9t,1t7 68.6°/0 -19t,23t -156 -794 t 8.2% -273 -263,052 -t7,990 93.6°/0 -183,839 -365,867 -97,090 79.0°/0 -294,593 -164,633 -43,264 79.2% -t6t,99t -550,227 -140,062 79.7% -482,828 -159,652 -61,202 72.3% -147,346 -208,403 0.0% -344,771 -249,332 -2tt,078 54.2% -226,461 -203,409 -119,120 63.1% -196,869 -93,292 -40,658 69.6% -66,969 -2,292,064 -688,701 76.90/0 -2,309,340 -t61,644 -34,565 82.4% -129,028 -t88,878 -67,714 73.6% -t67,921 -60,735 -61,664 49.6% -68,335 -42,185 -172,529 19.6% -56,396 -93,327 -36,257 72.0% -87,369 -2,323 -87,700 2.6% .6,947 -4,566 4,565 -17,660 -417,879 -359,788 53.7% -331,4t 9 -118,669 -38,251 75.6°/0 -108,5t 9 -181,295 -150,783 54.6% -131,658 -14,366 -22,534 38.9% -13,395 -212,488 -65,409 76.5% -224,760 -2,465,457 -1,059,403 69.9% -2,246,393 -331,763 -177,540 65.1% -292,144 -284,038 -112,544 71.6% -206,192 -t44,701 -65,203 68.9% -148,745 -525,229 -164,t76 76.2% -416,248 -49,691 -t3,184 79.0% -48,408 Page 9 of 28 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE NINE MONTHS ENDING MARCH 31, 1998 10000 GENERAL FUND RECEIPT TYPE DOMESTIC VIOLENCE GRANT FEDERAL CRIME GRANT FIRE PROTECTION ANIMAL CONTROL HIS DEPARTMENT ADMINISTRA BUILDING INSPECTION HOUSING INSPECTIONS DEVELOPMENT REGULATIONS PUBLIC SAFETY WELLNESS PROGRAM TRAFFIC ENGINEERING STREETS MAINTENANCE FORESTRY OPERATIONS CEMETERY RECREATION PARKS LIBRARY PARKS & RECREATION SENIOR CENTER LIBRARY EQUIP. REPL. RESERVE PARK LAND ACQUISITION RESERVE COMPUTER REPLACEMENT PARK LAND DEVELOPMENT RESERVE FY98 FY 98 %REC'DI AMENDED FY 98 BUDGET SPENT TO BUDGET ACTUALS BALANCE BUDGET -36,018 36,018 -287,968 -215,348 -72,620 74.8% -3,580,961 -2,495,032 -1,085,929 69.7% -283,924 -193,237 -90,687 68.1% -229,657 -149,492 -80,165 65.1% -358,258 -250,193 -108,065 69.8% -229,240 -170,568 -58,672 74.4% -43,021 -34,016 -9,005 79.1% -761,272 -839,356 -t21,916 -2,098,006 -t,443,57t -854,435 -262,463 -201,372 -61,091 -220,476 -150,755 -69,721 -2,105,960 -1,452,310 -653,650 -1 ,t 14,560 -563,291 -551,269 -3,320,102 -2,375,662 -944,440 -168,059 -127,207 -40,852 -6t 7,704 -39t ,683 -226,021 -21,330 -21,330 0 -442,963 -442,962 -t -94,249 -94,249 0 -50,552 -50,987 435 0.0% 84.0% 68.8% 76.7% 68.4% 69.0% 50.5% 71.6% 75.7% 63.4% 100.0% 100.0% 100.0% 100.9% FY 97 ACTUALS -174,974 -2,472,040 -199,189 -135,786 -249,414 -154,774 -20,8t4 -3 -616,944 -1,348,60t -220,722 -t53,739 -1,306,736 -675,468 -2,213,056 -120,173 -355,180 -1,715 -24,318 -7,513 -4,616 FY 97 % REC'D/ TO FY97 TOTAL TOTAL EXPENDITURE NET RECEIPTS OR EXPENDITURES ENDING BALANCE JUNE 30 -31,811,815 -22,249,642 -1,817,068 -2,520,146 7,3t7,478 6,6t4,400 -9,562,173 69.9% -20,630,045 -1,794,341 6,743,375 Page 10 of 28 Enterprise Funds: Parking Fund Wastewater Treatment Fund Water Operations Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 11 of 28 ENTERPRISE FUNDS NOTES MARCH 31, 1998 Below is a summary by fund of the FY98 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. Parkine Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~.. 3-31-98 Budget ~.. 3-31-97 Beginning Cash Balance $1,952 $1,952 $1,359 Revenue $3,598 $2,856 79% $2,483 Expenses -3,873 -2,688 69% -2,005 ENDING CASH BALANCE $1,677 $2,120 $1,837 3-31-97 Actual % to Total FY97 Actual 75% 74% Overall, the March 31, 1998, cash balance of $2,119,934 is good. Revenues totaling $2,856,033 are 79% of the FY98 budget of $3,598,400 and $370,000 more than last year at this time. Below is a schedule comparing revenue by type for the nine months ending March 31, 1998 and 1997. FY98 FY98 FY98 9 mos. actual Actual DESCRIPTION ('in $1,000s) Budqet ~ 3-31-98 % of Budget $3 FINES $455 $354 78% INTEREST 400 319 80% ON/OFF STREET METERS 783 627 80% PARKING LOT PERMITS 69 60 88% RAMP PERMITS 325 234 72% CAPITOL ST RAMP 985 793 80% DUBUQUE ST RAMP 390 313 80% CHAUNCEY SWAN RAMP - 72 56 78% METERED OTHER REVENUE 119 99 83% Total Parking Revenues ~3,598 $2,856 7_9% FY97 FY97 9 mos. actual 12 mos. actual ~ 3-31-97 ~ 6-30-97 $351 $489 114 153 479 654 97 122 195 244 763 995 344 451 58 76 82 108 $2,483 $3,292 Parking Fines totaling $354,277 are 78% of the FY98 budget of $455,000 and about $3,000 more than last year at this time. Interest income totaling $319,625 is 80% of the FY98 budget of $400,000. FY97 was low because of not including all the reserves in pooled investments. On/Off Street Meter revenue totaling $626,793 is 80% of the FY98 budget of $783,000 and $147,000 more than the same time last year ($478,764). Parking Lot Permit revenue totaling $60,523 is 88% of the FY98 budget of $69,100 and $37,000 less than the same time last year ($97,226). This is due to changing the Municipal Lot from permit to metered parking. Ramp permit revenue totaling $234,358 is 72% of the FY98 budget of $325,400 and $40,000 more than the same time last year ($194,819). Page 12 of 28 Capitol St. ramp revenue totaling $792,754 is 80% of the FY98 budget of $985,000 and approximately $30,000 more than the same time period last year ($762,588). Dubuque St. ramp revenue totaling $313,083 is 80% of the FY98 budget of $390,000 and approximately $30,000 less than the same time last year ($343,761). Expenses totaling $2,688,352 are 69% of the FY98 budget of $3,873,279. Transfers totaling $1,377,569 are 65% of the FY98 budget of $2,128,645. Transfers include $693,227 to the Parking Fund Debt Service Reserve, $67,500 to Transit, $489,342 to General Fund for FY97 parking tickets and $127,500 to Parking Reserve. Wastewater Treatment Fund- 3-31-97 Actual % Description FY98 FY98 FY97 to Total fin $1,000s) FY98 Actual % of Actual. FY97 Budget ~. 3-31-98 Budget ~ 3-31-97 Actual Beginning Cash Balance $ 6,768 $6,768 $4,995 Revenue 11,125 7,962 72% 7,766 75% Expenses -11,168 -6,495 58% -5,635 65% ENDING CASH BALANCE $6,725 $8,235 $7,127 Overall, the December 31, 1997, cash balance of $8,235,535 is good. Revenues totaling $7,962,350 are 72% of the FY98 budget of $11,124,713. Wastewater Fees totaling $7,341,179 are 70% of the FY98 budget of $10,447,000 and $294,000 more than last year at this time due to the March 1, 1997 and 1998 rate increases. Interest income totaling $562,418 is 92% of the FY98 budget of $615,000 and approximately $150,000 more than last year at this time. Total expenses of $6,494,913 are 58% of the FY98 budget of $11,167,794. Operating expenses totaling $2,107,828 are 58% of the FY98 budget of $4,387,083. Debt Service funding' totaling $4,387,083 is 64% of the FY98 budget of $6,897,110. Water Oi3eratin.cl Fund- FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Bud,qet ~ 3-31-97 Beginning Cash Balance $5,121 $5,121 $3,231 Revenue 8,034 5,856 73% 4,932 Expenses -6,080 -2,887 48% -2,607 ENDING CASH BALANCE $7,075 $8,090 $5,556 3-31-97 Actual % to Total FY97 Actual 73% 54% Overall, the March 31, 1998 cash balance of $8,090,104 is good. Revenues totaling $5,855,817 are 73% of the FY98 budget of $8,034,142. Water fees totaling $5,412,608 are 73% of the FY98 budget of $7,457,000 and $680,000 more than last year at this time due to the March 1, 1997 and 1998 rate increases. Interest income totaling $416,466 is 83% of the FY98 budget of $500,000. Page 13 of 28 Total expenses of $2,886,710 are 48% of the FY98 budget of $6,080,290. Operating expenses totaling $2,512,946 are 58% of the FY98 budget of $4,361,142. Debt Service and other transfers totaling $373,763 are 22% of the FY98 budget $1,719,148. Refuse Collection Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Budget ~ 3-31-97 Beginning Cash Balance $ 469 $469 $364 Revert u e 1,922 1,962 76 % 1,434 Expenses -1,910 -1,313 69% -1,342 ENDING CASH BALANCE $ 481 $618 $456 3-31-97 Actual % to Total FY97 Actual 74% 73% Revenues totaling $1,462,565 are 76% of the FY98 budget of $1,922,000. Refuse and curbside recycling fees totaling $1,362,056 are 77% of the FY98 budget of $1,771,000 and approximately $18,000 more than last year at this time. Yardwaste bag sales totaling $59,656 are 66% of the FY98 budget of $90,000 and $8,000 more than the same time period as last year. Refuse stickers total $18,704. Expenses totaling $1,312,819 are 69% of the FY98 budget of $1,909,786. Landfill Operations Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~. 3-31-98 Bu.dget ~. 3-31-97 Beginning Cash Balance $1,567 $1,567 $1,433 Revenue 4,450 3,391 76% 2,470 Expenses -3,667 -2,595 71% -2,507 ENDING CASH BALANCE .,$2,350 $2,363 $1,396 Overall, the December 31, 1997 cash balance of $2,362,885 is good. 3-31-97 Actual % to Total FY97 Actual 71% 75% FY98 revenues totaling $3,391,303 are 76% of the FY98 budget of $4,450,000 and approximately $920,000 more than the same time last year. The increase is mainly due to additional tipping fee revenue from the hail damage last summer. Landfill tipping fees totaling $3,143,370 are 76% of the FY98 budget of $4,120,000. Interest revenues totaling $244,179 are 74% of the FY98 budget of $330,000. Expenses totaling $2,595,329 are 71% the FY98 budget of $3,667,099. Page 14 of 28 Airport Operation - FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Budget ~. 3-31-98 Budget ~ 3-31-97 Beginning Cash Balance $34 $34 $14 Revenue 253 194 77% 220 Expenses -2.68 -183 36% -167 ENDING CASH BALANCE $19 $ 45 $ 68 3-31-97 Actual % to Total FY97 Actual 86% 7O% Revenues totaling $194,113 are 77% of the FY98 budget of $252,452. Hangar rental totaling $114,349 is 80% of the FY98 budget of $143,000. General Fund subsidy totaling $75,000 is 75% of the FY98 budget of $100,000. Total expenses of $183,410 are 68% of the FY98 budget of $267,724. Operating expenses totaling $148,505 are 70% of the FY98 budget of $213,325. Transfers out for Capital Projects and Loan Repayments totaling $34,905 are 64% of the FY98 budget of $54,399. Mass Transit Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Bud.qet ~ 3-31-98 Budget ~ 3-31-97 Beginning Cash Balance $ 403 $ 403 $ 281 Revenue 3,283 2,561 78% 2,529 Expenses -3,409 -2,258 66% -2,269 ENDING CASH BALANCE $ 276 $ 705 $ 540 3-31-97 Actual % to Total FY97 Actual 80% 75% Revenues totaling $2,560,725 are 78% of the FY98 budget of $3,282,768. Transit fees totaling $505,179 are 74% of the FY98 budget of $679,550 and $38,000 less than last year at this time. $252,675 of the $255,600 budget for federal UMTA monies has been received. State grant revenue totaling $224,091 is 90% of the FY98 budget of $250,000 and the same as last year. The General and Parking Fund subsidies totaling $1,522,918 are 75% of the FY98 budget of $2,030,558. Expenses totaling $2,258,160 are 66% of the FY98 budget of $3,408,938. Page 15 of 28 FY98 Parking Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions ~' [ '~ BudgetI-- Actual[ I :,' ,,:i~:,?x~ .... ', .~;, ,f 6~-;.' :'jr ~"? Revenues Expenses Cash Balance FY98 Wastewater Treatment Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions ;¢':~.~.~'~',.- . ,.. %"_,;.,- Budget I%i Actual Revenues Expenses Cash Balance Page 16 of 28 FY98 Water Operations Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions $10.o00-~f~-~ ;'~ Budget ~ Actual Revenues Expenses Cash Balance FY98 Refuse Collection Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Thousands $2000 f~l I'~ Budget .,4. ,~:o'~ ....: ~,¢,~,~:.!,.. $4,000 ~ ..,, ,,,~?,:,'~'.'!~ ~,:".~ Revenues Expenses Cash Balance Page 17 of 28 FY98 Landfill Fund Budget to Actu[] Comparison for the Nine Months Ending 3/31/98 Millions $5.0 ~- [] Budget [] Actual .$~.3 Revenues Expenses Cash Balance FY98 Airport Operations Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Thous~acds ~ ~ Budget ~ Actual ,~ ~,~,,¢~ , . ~ , Revenues Expenses Cash Balance FY98 Mass Transit Op. Fund Budget to Actua~ Comparison for the Nine Months Ending 3/31/98 Milli~s i~¢'~'~:~ ......'~,~ .... Revenues Expenses Cash Balance Page 19 of 28 FY98 Debt Service Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Revenues Expenses Cash Balance FY98 BTC Operations Fund Budget to Actual Comparison for the Nine Months Ending 3/31/98 Tho~usands $700 , $400 $100 $0 ~ Budget !'J Actuat I ~xpenses Cash Balance Page 25 of 28 FY98 JCCOG Budget to Actual Comparison for the Nine Months Ending 3/31/98 Thousands $500 ~f/i I ~ Budget [~j Actual $2 Revenues Expenses Cash Balance FY98 General Fleet Maintenance Budget to Actual Comparison for the Nine Months Ending 3/31/98 Thousands $4 ' Revenues Expenses Cash Balance Page 26 of 28 FY98 Equipment Replacement Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions $3,500~ i ~ Budget L~ Actual~ I I Revenues Expenses Cash Balance FY98 Central Supply & Print Budget to Actual Comparison for the Nine Months Ending 3/31/98 Thousands s~,ooo ~- .........i i ~ Budg.t I-I ^ .... $8,' $6 $4. $2 Revenues Expenses Page27of28 Cash Balance FY98 Road Use Tax Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions $6.O0O ~J Budget ~ Actual Revenues Expenses Cash Balance FY98 Employee Benefits Budget to Actual Comparison for the Nine Months Ending 3/31/98 Millions $4,000 - ? .'~, ,~ ~¢,~'"-'¢., .. ..... i~?![,',¢~,t ,'?.. , .. Revenues Expenses Cash Balance Page 28 of 28 Other Funds: Debt Service Broadband Telecommunications Johnson County Council of Governments General Fleet Maintenance Equipment Replacement Central Services Road Use Tax Employee Benefits Page 20 of 28 Debt Service Fund - OTHER FUND NOTES MARCH 31, 1998 FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Budget ~ 3-31-97 Beginning Cash Balance $ 649 $ 649 $ 641 Revenue 5,086 1,898 37% 1,661 Expenses -5,228 -764 15% -789 ENDING CASH BALANCE $ 507 $1,783 $1,513 3-31-97 Actual % to Total FY97 Actual 37% 17% Revenues totaling $1,897,799 are 37% of the FY98 budget of $5,086,002. Property taxes (budget of $2,600,247) account for 51% of budgeted revenues. $1,467,490 or 51% of the property tax budget has been received as of 3-31-98. This corresponds to when property taxes are due, October and March of each year. Transfers-in from other funds ($2,469,986) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their share of General Obligation Debt. Actual transfers occur only when principal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). Only $369,621 or 15% of the transfer in budget from Enterprise Funds has been received as of 3-31-98. The majority of the expenditure budget of $5,228,140 will be spent on principal/interest in May and June, 1998. Broadband Telecommunications Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Bud.qet ~. 3-31-97 Beginning Cash Balance $258 $258 $229 Revenue 686 564 82% 503 Expenses -568 -462 81% -490 ENDING CASH BALANCE $376 $36~0 $242 3-31-97 Actual % to Total FY97 Actual 84% 86% This operating fund includes BTC operations, the $.50 local programming fee and Public Access TV funding. Revenues totaling $563,664 are 82% of the FY98 budget of $686,533. The major budgeted revenue sources are from the 5% cable franchise fee, $.50 local access fee and Public Access TV (PATV) funding. With the 5% franchise fee remitted quarterly, $276,471 or 76% of the budgeted $366,000 has been received through 3-31-98, which is $39,000 more than the same time last year. $96,143 or 74% of the $.50 local access fee was received and $161,366 of Public Access TV pass through funds. Expenses totaling $461,718 are 81% of the FY98 budget of $568,348. BTC operating expenses totaling $253,643 are 76% of the FY98 budget of $334,238..50 local access expenses totaling $45,368 were used to fund Library and Senior Center costs. Public Access paid a total of $161,366 to PATV. This money is support for public programming from the cable company per the franchise agreement and is receipted into the City for disbursement to PATV once a year. Page 21 of 28 Johnson County Council of Governments - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud,qet ~ 3-31-98 Bud.qet ~ 3-31-97 Beginning Cash Balance $ 2 $ 2 $ 8 Revenue 422 308 73% 252 Expenses -423 -289 68% -255 ENDING CASH BALANCE $ 1 21 $ 5 3-31-97 Actual % to Total FY97 Actual 73% 72% Revenues totaling $308,540 are 73% of the FY98 budget of $422,497. Funding from other local governments total $75,087 or 96% of the budget of $78,413. 67% or $58,036 of state/federal funding budget of $86,243 has been received to date. The subsidy from General Fund (budget of $93,646), Solid Waste Surcharge (budget of $62,595) and Road Use Tax (budget of $99,000) are prorated over the twelve months. Actual transfers in of $87,939 are 67% of the budget at this time. Expenses totaling $289,060 are 68% of the FY98 budget of $423,254. General Fleet Maintenance - FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Bud.qet ~.. 3-31-98 Bud,qet ~. 3-31-97 Beginning Cash Balance 26 26 ($73) Revenue 1,225 922 75% 1,078 Expenses - 1,225 -929 76% -957 ENDING CASH BALANCE $ 26 $19 $ 48 3-31-97 Actual % to Total FY97 Actual 78% 75% This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs. Expenditures are in line with the budget. 3-31-97 Actual % to Total FY97 Actual 62% 26% Ecluil~ment Rel~lacement Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Budget ~. 3-31-98 Budget ~ 3-31-97 Beginning Cash Balance $2,641 $2,641 $2,354 Revenue 1,146 777 68% 741 Expenses -1,299 -309 24% -238 ENDING CASH BALANCE $2,488 $3,109 $2,857 This fund accounts for the majority of all City purchases for vehicles. Revenues are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Revenues totaling $776,652 are 68% of the FY98 budget of $1,146,055. Chargebacks to all departments totaling $644,931 are 65% of the FY98 budget of $987,553. Page 22 of 28 Expenses totaling $309,236 are 24% of the FY98 budget of $1,229,488. Only 22% of the FY98 capital outlay budget of $1,252,356 has been spent to date. Central Services - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Budget ~ 3-31~97 Beginning Cash Balance $214 $214 $241 Revenue 806 553 69% 516 Expenses -812 -491 60% -558 ENDING CASH BALANCE $ 208 $276 $199 3-31-97 Actual % to Total FY97 Actual 74% 77% This fund accounts for the centralized purchase of supplies, in-house printing, radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copiedfax use and radio repairs. Expenses are in line with the budget. Road Use Tax Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~ 3-31-98 Budget ~. 3-31-97 Beginning Cash Balance $3,682 $3,682 $4,937 Revenue 4,350 3,444 79% 3,441 Expenses -6,711 .-3,672 55% -4,095 ENDING CASH BALANCE $1,321 $3,454 $4,283 3-31-97 Actual % to Total FY97 Actual 77% 71% Revenues totaling $3,444,198 are 79% of the FY98 budget of $4,350,382. State Road Use Tax (RUT) revenue is budgeted at $68.16 per capita. Actual RUT revenue for the nine months totals $3,258,364 or approximately $72.00 per capita. The balance of revenue comes from interest income and a loan repayment for the Maiden Lane project. Expenditures include transfers to the General Fund to pay for the cost of the Traffic Engineering and Streets Divisions, a $35,513 subsidy to General Fund - Forestry, $99,000 to JCCOG, and funding for Capital Improvement Projects (CIP). Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. Actual transfers to Traffic Engineering totaling $631,421 are 84% of the FY98 budget of $754,179. Actual transfers to Streets totaling $1,416,084 are 66% of the FY98 budget of $2,145,857. Subsidy to Forestry and JCCOG are transferred evenly throughout the year. CIP transfers totaling $1,521,546 are 41% of the FY98 budget of $3,675,284. Page 23 of 28 Jobmort Count' 10WA ~ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman Virginia Svec r'it,, Clerk P.O. Box 231 Swisher, Iowa Dear Ms. Svec: 52338 BOARD OF SUPERVISORS April 24, 1998 Based on last years' response, as to which date was best for a joint meeting, we are going to again select the last Wednesday in May (May 27, 1998), as the date for our joint Board of Supervisors/Johnson County Council Members of Small Cities meeting date. The meeting will start promptly at 6:30 p.m. in the Johnson County Administration Building, 913 South Dubuque Street in the second floor board room. Due to much discussion regarding local option sales tax this year, Opal Current, Taxpayer Services Specialist of the Iowa Department of Revenue and Finance will again be with us to give an over view of the law. If you have an agenda item that you would like to discuss, please contact our office no later than May 15'. Please provide a copy of this letter to your Mayor, Council Members, and City Manager if applicable. Again, this is an informal meeting with no set agenda where we will discuss concerns, information, services, etc. Mark your calendars and please plan to attend! com son JB/jh CC: City of Iowa City City of West Branch h:\towns\response¢ 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 BY-LAWS Public Art Advisory Committee Approved by PAAC February 4, 1998 Amended by City Council Rules Committee March 23, 1998 ARTICLE I. AUTHORITY The Public Art Advisory Committee shall have that authority as established by Resolution 97- 326 passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the administration of a public art program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art Program and to administer said program. ARTICLE Ill. MEMBERSHIP Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven (7) members, four (4) of whom shall be appointed by the City Council. The remaining three (3) members shall be ex-officio and shall be one (1) staff representative from each of the Departments of Public Works and Parks & Recreation, and one (1) representative from the Design Review Committee. All appointed members of the Committee shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be given an orientation briefing by the City staff and the Committee as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Committee member from regular meetings may result in a recommendation to the City Council from the Committee to discharge said member and appoint a new Committee member. Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of th~ vacancy. Any vacancy of an ex-officio member shall be, or filled by the appropriate agency in thc casc of reprcscntativc mcmbors within 30 days. Section 6. Term~. Appointed members shall be appointed for terms of three years, with terms expiring on January 1. No more than one-third of the terms may expire in any one year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the City Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Ex-officio members shall serve for a term of one year; such terms shall be renewable. at the discretion of the appropriate agency. Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a copy to the City Manager, Director of Planning and Community Development, and Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of intended departure. ARTICLE IV. OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice- Chairperson, each of whom shall be elected by ~a majority vote of all members of the Committee from those Committee members appointed by the City Council. Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the City Council Committee for the unexpired portion of the term, except as provided in Article III, Section 6, above. 2 Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of the Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. MEETINGS Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly. Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three or more members of the Committee. Section 3. Place of Meetings. Regular meetings shall be in a place accessible to persons with disabilities. Section 4. Notice of Meetings. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meeting. Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum at any meeting. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. Section 8. Motions. Motions may be made or seconded by any member of the Committee except the Chairperson. Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a matter about to come before the Committee shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. If there is a question of whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All qu~tion~ ~hould be referred to the City Attorney or designee. Decisions of the City Attorney or designee are binding. Section 10. Vqting. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Upon request of any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of the Committee, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 11. Roberts Rules of Order. Except as otherwise provided herein, Robeds Rules of Order as amended shall be used where applicable. ARTICLE VI. POWERS AND DUTIES The Public Art Advisory Committee possesses the following powers, all being subject to final approval by the City Council: Section 1. To develop by-laws and procedures for the Iowa City Public Art Program. Section 2. To determine the placement of public art and the type of art to be used in a specific project. Section 3. To commission artists or to purchase art works, as appropriate. Section 4. To accept or reject gifts and loans of art. Section 5. To develop policies and procedures for the maintenance and disposition of public art. Section 6. To determine and oversee expenditures of the Public Art Program budget. Section 7. To develop a Public Art Plan for the City of Iowa City. 4 Section 8. To develop and maintain an inventory of public art. ARTI(::;LF VII. CONDUCT OF COMMITTFE BUSINFSS Section 1. Agenda. The Chairperson, or a designated representative, together with the staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Committee members and the media prior to regular meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson, and distributed to the Committee and City Council Members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Committee shall review all policies and programs of the City, relating to the Committee's duties as stated herein, and makes such recommendations to the City Council as are deemed appropriate. Section 4. Annual Report. An annual report detailing the activities of the Committee shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each calendar year. ARTICLE VIII. SUBCOMMITTEES The subcommittees of this Committee including composition, duties, and terms shall be designated by the Chairperson. ARTICLE IX. AMENDMENTS These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than four members of the Committee at any regular meeting or at any special meeting called for that purpose. Amendments shall be approved by the City Council to become effective. ppddir~bylawart.doc O~akh'md. Cet~.~.~.~t:o.-y - Master Expansion PLan Jo,a,'n Cil:v Io,,*,a 1998 Area IV Area HI Total Number of Lots 11,233 Oakland Cemete~T - Maste~* Expansion Plan OAKLAND CEMETERY EXPANSION PLAN (10 Acres _ ) 4/27/98 AREA I AREA II AREA III AREA IV AREA V TOTAL PROJECTED YEARS OF LOT SALES* FULL BODY 51-57 years 51-57 years 38-43 years 37-41 years 33-37 years 210-235 years TOTAL 58-64 years 51-57 years 43-47 years 37-41 years 33-37 years 222-246 years* * 5-Year (FY93-97) 1 O-Year (FY88-97) 20-Year (FY78-97) ANNUAL AVERAGES - LOT SALES FULL BODY CREMATION INFANT TOTAL 46.6 5.8 2.6 55.0 42.2 6.5 2.1 50.8 40.0 4.5 1.5 46.0 Based on a range of 42-47 full body lots sold per year, and 50-55 total lots sold per year ** Does not include "Cremation Garden" Oakland Cemetery Expansion Conceptual Cost Estimate Revised April 27, 1998 Cemetery Earthwork/Seeding/Water Mausoleum Eternity Columbarium Paving Planting Area I Sub Total Contingency(15%) Administration & Design Fees (10%) Area I Total Total Cost $70,041 $312,000 $4O,O0O $45,060 $19,440 $486,541 $72,981 $55,952 $615,474 Area I Number of Lots Monument Lots Non-Monument Lots Cremation Garden Mausoleum Eternity Columbarium Cremation Lets Infant Lots Total 1,801 314 N/A 260 40O 293 138 3,206 Cemetery Earthwork/Seeding/Water Mausoleum Paving Planting Area II Sub Total Contingency (15%) Administration & Design Fees (10%) Area II Total Total Cost $35,633 $240,000 $30,750 $21,920 $328,303 $49,245 $37,755 $415,303 Area H Number of Lots Monument Lots 2,135 Family Lots 50 Mausoleum 200 Total 2,385 Cemetery Earthwork/Seeding/Water Mausoleum Eternity Columbarium Paving Planting Area III Sub Total Contingency (15%) Administration & Design Fees (10%) Area III Total Total Cost $41,028 $144,000 $40,000 $49,140 $3,400 $277,568 $41,635 $31,920 $351,124 Area III Number of Lots Monument Lots 1,656 Non-Monument Lots 33 Cremation Lots 132 Mausoleums 120 Eternity Columbarium 400 Total 2,341 Cemetery Earthwork/Seeding Mausoleums (2) Paving Planting Area IV Sub Total Contingency (15%) Administration & Design Fees (10%) Area IV Total Total Cost $20,536 $480,000 $5,670 $3,200 $509,406 $76,411 $58,582 $644,398 Area IV Number of Lots Monument Lots 678 Non-Monument Lots 658 Mausoleums 400 Total 1,736 Cemetery Earthwork/Seeding Mausoleums (2) Paving Planting Area V Sub Total Contingency (15%) Administration & Design Fees (10%) Area V Total Total Cost $23,078 $528,000 $19,650 $4,760 $575,488 $86,323 $66,181 $727,992 Area V Number of Lots Monument Lots 420 Non-Monument Lots 705 Mausoleums 440 Total 1,565 Oakland Cemetery Expansion Cost Estimate Summary Area ! $615,474 Area II $415,303 Area III $351,124 Area IV $644,398 Area V $727,992 Total $2,754,291 Cemetery Earthwork/Seeding/Water Mausoleums Eternity Columbarium Paving Planting Sub Total Contingency (15%) Administration & Design Fees (10%) Total Total Cost $190,316 $1,704,000 $8o,ooo $150,270 $52,720 $2,177,306 $326,596 $250,390 $2,754,292 Bq/ZB/9B B9:B4:09 319-35q-qZ13 -> 31935~5BB9 I0~0 CITY CLERK Jolmson County Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS JOINT LINN/JOHNSON COUNTY BOARD OF SUPERVISORS MEETING LINN AND JOHNSON COUNTY SHUEYVILLE JUNCITION BANQUET ROOM 1162 CLUB ROAD NE CEDAR RAPIDS INFORMAL MEETING Agenda Wednesday, April 29, 1998 l. Call to order 11:30 a.m. 2. Discussion re: the following: 1. Amount that will be charged to Johnson County for use of the new Juvenile Detention Center in Linn County. 2. Maps on the watershed. 3. Estimated costs to landowners for rural water. 4. Topics for future meetings/schedule next meeting. 5. Local Option Sales Tax update. (Linn County) 6. Other 3. Discussion from the public 4. Adjourn h:\1998\04-029 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 City of Iowa City MEMORANDUM TO: City Council FROM: City Manager DATE: April 28, 1998 RE: Jury Duty I have received the call - Monday, May 18. I will keep you advised.