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HomeMy WebLinkAbout1996-05-28 Info PacketDATE: TO: FROM: RE: City of iowa City MEMORANDUM May 24, 1996 City Council City Manager Material in Information Packet Memoranda from City Manager a. Crossing Guard Coverage at Lemme School b. Burlington-Gilbert Intersection Project c. Sandbags for Residential Use Memoranda from Mayor: a. Kirkwood Community College b. Flood Impact Modeling Study Memorandum from Director, Planning and Community Development, regarding soccer access road. Memorandum from Assistant Director, Planning and Community Development, regarding June 3 Work Session: discuss CIP project to construct a traffic signal on Highway 1 in ACT vicinity. Copy of memorandum from City Attorney to Robert Downer regarding 2101 ACT Circle; dedication again requested for public right-of-way; Lot 2, Empire Addition. Memorandum from Iowa City Public Library Board ef Trustees regarding background information for joint meeting on May 28. Copy of letter from Iowa City & Coralville Visitors Bureau to Mayor regarding Children's Museum. Copy of memorandum from Finance Director to Mayor's Youth Employment Program regarding request to defer payment on loan to Mayor's Youth Employment Program. Olympic Torch Relay Schedule. Free Lunch Program Report of Annual Volunteer Meeting and Board Meeting of March 2, 1996. Agenda of the May 23, 1996, Johnson County Board of Supervisors formal meeting. Three-Year Financial Plan for FY 1997, FY 1998, and FY 1999 ~ FV1994-95 Annual Review of.ICAD Group. City of Iowa City MEMORANDUM Date: May 23, 1996 To: City Council From: City Manager Re: Crossing Guard Coverage at Letoroe School Effective May 15, the City began providing school crossing coverage at the intersection of East Washington and Dantmouth, near Letoroe School. We are utilizing substitute crossing guards to cover the location at this time and while it does leave us short on substitutes throughout the end of the year we believe we can provide satisfactory coverage. City of Iowa City MEMORANDUM Date: May 23, 1996 To: City Council From: City Manager Re: Burlington-Gilbert Intersection Project During the second week of construction, the contractor has run into a number of unmarkgd/buried utilities. These include major telephone lines (both live and abandoned), gas lines and services (both live and abandoned}, and abandoned storm sewer. These discoveries have led to a redesign of the storm sewer system rather than relocating the utilitie~ in order to keep the project moving along. We have lost a few working days and we will have to deal with these additional costs, which are not fully known at this time. U.S. West, owner of the telephone lines, will share in these additional costs. Ed McGinness, our Sr. Construction Inspector, has stated that in his 35 years of project inspection he has never seen so many buried utilities in any one area. The project is moving along but I thought you would be interested. cc: Rick Fosse l~-3 City of iowa City MEMORANDUM Date: May 24, 1996 To: City Council From: City Manager Re: Sandbags for Residential Use We will occasionally receive requests for sandbags from property owners, particularly during the heavy rainfall. We have decided we can make the sand and sandbags more easily available to our residents, and hopefully save phone calls. The Streets Division on Riverside Drive has set up a location for citizens to pick-up sand and sandbags. A sign points to a dumpster that contains the empty sandbags, as well as a supply of sand. The area is lit at night. If you do receive calls, sandbags are available for residential use; however, 1 suspect some of our smaller businesses, particularly along Ralston Creek, may also wish to use this resource. cc: Bud Stockman bC4-1SA City of Iowa City MEMORANDUM Date: May 23, 1996 To: City Council From: Naomi Novick, Mayor Re: Kirkwood Community College A couple of weeks ago I met with Becki S. Lynch, PhD, who is the Dean of Off-Campus Instruction at Kirkwood College, just a get-acquainted visit. I was quite impressed with the rapid growth the Iowa City campus has experienced since it opened - about 10% each year. Also, this campus has quite a few University of Iowa students who pick up a class or two. at Kirkwood. The tuition and credits are easily transferred back and forth. Their current technology allows excellent communication between the two Kirkwood campuses: 4-digit phone dialing, ICN computer connections, etc. However, the classes at the Malden Lane building do not have these advantages. Kirkwood College has recently purchased the Job Services building on Lower Muscatine, which will be used instead of Maiden Lane for their community education classes. They plan to bury some cables and connect their communications system to that building. You may have heard that they also bought the house and lot next to Job Services. This will be used for parking, so I asked Becki to contact Terry Robinson to get some advice on good trees for a parking lot. (Their currant lot has none.) They expect the house to be moved, and 1 have asked to be notified if they don't have someone to move it. Kirkwood .College will also purchase the Southside Gallery Bui!ding. This is not usable and will be demolished. They will put some landscaping in its place. All these changes on Lower Muscatine will probably happen this year. If their current enrollment growth continues, they will need an addition to their main building in a few years, City of Iowa City MEMORANDUM -, Date: May 23, 1996 To: City Council From: Naomi Novick, Mayor Re: Flood Impact Modeling Study In 1993 when the iowa River flooded, two professors who lived in a flooded area did some statistical analysis of the water flows at the Coralville Dam. This analysis showed that the flood would have been less severe if the Corps of Engineers had managed the iowa River differently. The Corps did not agree, but they have changed some of their response policies since then. I met with Lawrence Molnar and Charles Newsom on May 20 and received an update on the past history and the future plans for iowa River research at the Institute of Hydraulic Research at the University. As you can see from the enclosures, Representative James Leach is promoting the research as a basic model which can be used for watershed management of other rivers also. Molnar and Newsom are not part of the Institute and are not involved in this project. However, CFIRMS is a necessary study which might not have happened if these men had not questioned the operation of the Coralville Dam in 1993. If the history outline is too abbreviated for Councilmembers who were not following these issues carefully in 1993, please let me know. I can perhaps fill in some of the blanks. Eric.: Brief history outline from Molnar & Newsom (3 pp.) Copy of letter from Jim Leach to John T, Myers (3 pp.) 1. Should we have been surprised about the flooding of 19937 DAM DESIGN (1952): keep outflow low all summer, never overflow CHANGES: · reservoir 30% smaller than original design (717 to 71 2 in 1954) · 10% of remaining volume silted in (since opening in 1959) · maximum outflow reduced 30% from design (1961 ) · average inflow increased 50% over design RESULT: We are one storm away from overflow (and severe damage) every wet year (each 5-yr. flood)! Can we work with the Corps on these issues? · Corps postflood analysis (1 0/93 public meeting): current plan, as developed in the 1950's, is still optimal · Our response: coordinating'through Leach's office, we met with Rock Island in 11/93 and 12193 · ' Corps response: disbelief of some things; studied inaction on remainder · Our response: at Leach's suggestion, obtained media coverage · Corps response: complete denunciation in press release & 2/23/94 public meeting · Our follow-up: private request for documentation · Corps follow-up: complete private retraction · Subsequently we have received relatively good cooperation, What has been accomplished? The FEMA line has been formally recognized. · The panic button policy has been altered in writing. · A flash flood SOP has been put in place (a Corps first; not our doing). This was modified at our request, to avoid repeat of August 9, 1993 · We have a written promise of improvements to be included in reconnaissance study (Section 216): 1 ) flash flood contingency plan 2) calibrate gate settings using 1993 data 3) produce an interim revised operating plan · Public info.: web site http://www- astro.physics.uiowa.edu/~lam/water. htm l Corrected river level Vs damage information-in progress Full Rock Island support for CFIRMS 4. What · is the Corps timeline? Initial Appraisal released 1/95: concluded plan is far from optimal, fund. data are lacking Economic Survey (1/95-4/95): never released as such, but damage levels now published on web site Reconnaissance Study (to occur in 6/96-7/97): to justify that a new operations plan (or new construction) would help Feasibility Study (4 years, beginning 1998 at the earliest): to develop a new operations plan (or determine details of potential construction) New plan implemented (after ZOOZ): (new construction later still) 5. CFIRMS, an alternative approach (Comprehensive Flood Impact-Response Modeling System) · What is it? CFIRMS is an automated system which gathers data from various sources and integrates it for use by a flood modeling program and presents the results in a graphical form usable by government officials. · Who supports it? Steve Arkins, former Mayor Horowitz, USGS, DNR, FEMA headquarters, Rock Island Corps, Iowa Congressional delegation (not to mention unofficial interest from Kiwanis, the Sierra Club, Environmental Advocates, the Homebuilders Association). Current status. · Rep. Leach has just submitted strong language for the Water Development Appropriations bill. (Sen. Harkin had put in weaker language in each of the past two years.) Two million dollars of matching hardware has been obtained. Some remaining concerns · Corps follow through: damage-stage relation Emergency plans in event of dam failure · There is no city/county plan at present. · Corps has recently written their part of the plan. State wants to work with all affected counties to develop plans. Jim McGinley has no interest (denies having a copy of Corps plan). He admits to being willing to work with state. JAMES A. LEACH CONGRESS OF THE UNITED STATES May 9, 1996 :NTERNATIONAL RELATIONS The Honorable John T. Myers Chairman Subcommittee on Energy and water Development Committee on Appropriations 2362 Rayburn HOB Washington. DC 20515 I am writing to invite your attention to a project put forward by the University of Iowa to develop and deploy a comprehensive flood impact modeling study. In response to the devastating floods of 1993, the University of Iowa has proposed just such a study, the Comprehensive Flood Impact-Response Modeling System (CFIRMS). The project would use the latest in computer technology to create an application for use in making operational and management decisions for the Coralville Reservoir and the Iowa River Basin in Iowa which could in turn be used for watershed management across the country. The Institute of Hydraulic Research at the University of Iowa, generally regarded as one of the premier hydraulic research institutes in the world, has endorsed CFIR/~S and committed $400,000 for startup of the project. The central administration of the University has committed an additional $200,000 for CFIRMS, and a corporate donation of $1,250,000 has been provided by the Silicon Graphics Corporation. These combined funds have enabled the Institute to purchase a $2,000,000 super computer for use in developing the model. In addition, the Federal Emergency Management Agency has endorsed the project and is prepared to cooperate in its implementation and operation. The Rock Island District of the Corps of Engineers, which has Jurisdiction over the subject watershed, has forwarded the proposal with its endorsement up the chain of command for review. Local offices of both federal and state agencies, such as the USGS and Iowa's State Archaeologist have also expressed interest and willingness to participate in this effort. Local government officials and homeowners have also shown great support. Given the need to be much better prepared to meet the sort of calamity that the floods of 1993 brought and the strong commitment on the part of the University of Iowa to the development of CFIRMS to that end, it would seem that there is a PRINTEO ON RECYCLED PAPER Page 2 Hon. John Myers May 9, 1996 great deal to be gained at relatively low cost to the government in going ahead wi~h this project. Because of the importance of the project as a potential model for watershed management nationwide, it would be appreciated if your subcommittee would mention CFI~HS in the rspoz"c to accompany the energy and water appropriations bill for fiscal year 1997 and reco=mend the Corps of Engineers consider allocating a poz~cton of its research and development funds to the project. Proposed language for the report is enclosed for your consideration. Sincerely, Jam~.~Leach Membe~of Congress JL: cht enclosure Proposed report language: In response to ~he devastating Midwestern floods of 1993, the Institute of Hydraulic Research at the University of Iowa in combination with private industry has begun development of the Comprehensive Flood Impact-Response Modeling System (CFIRMS) which would utilize super computers to provide potential models for watershed management nationwide. Given the importance of the project and the academic and private resources already committed to it, the Committee recommends that the Corps of Engineers allocate appropriate research and development funds to CFIRMS. City of iowa City MEMORANDUM Date: To: From: Re: May 23, 1996 City Manager and City Council i~/ Karin Franklin, Director, Planning & Community Develop '~/'~, Soccer Access Road On Tuesday, May 14, 1996, Terry Trueblood, Mike Moran and I met with the Johnson County Board of Supervisors to discuss with them the deferral of providing a north access mad to the soccer fields. We presented them with the proposal that was outlined in a memorandum from the City Manager to the City Council dated May 2, 1996. Essentially, this memorandum suggested that construction of a park road from the north to access the new soccer fields be deferred until March, 1997 to allow that road to be constructed to City standards through the private development process. In the meantime, access to the soccer fields for the Fall 1996 and Spring '1997 seasons would be along Sand Road to Napoleon Street and north on the sewer plant access drive. Board approval was requested since provision of a north access was promised to the County prior to commencement of soccer play. The Board was receptive to our proposal but requested that we discuss the matter with the Bravermarts and the Kreezes prior to the Board agreeing to this deferral. Last week I had discussions with both parties, and both appeared to be agreeable to the deferral. The Bravermans, represented by Cordell Braverman, continue to be concerned about screening between their home and the soccer fields, and also wish to discuss development of their property south of the plant site. The Kroezes continue to be concerned about access to their property for development, and use of Nursery Lane. I believe that our conversations were productive and both parties are comfortable with the deferral. The potential developers of the site informed me on Thursday afternoon, May 16, that they will be withdrawing from the project. Consequently, we will proceed with design and plans to construct the park road from the north this fall. The Langenberg property continues to be for sale and potentially developable. If another opportunity arises in the very near future, we will pursue a south access with the Supervisors. However, for the present, we will continue plans to design and construct a rock park access road this fall. CC: bC4-6KF Terry Trueblood Mike Moran Rick Fosse William Meardon Cordell Braverman Arie Kroeze Aleda Feuerbach Johnson County Board of Supervisors City of iowa City MEMORANDUM Date: May 24, 1996 To: From: Re: City Council Jeff Davidson, Assistant Director of Planning & Community Development ~// June 3 Work Session: discusss CIP project to construct a traffic signal on Highway 1 in ACT vicinity In the adopted FY97 budget, you identified installation of a traffic signal at the intersection of Dubuque Road and Highway 1 (Dodge Street) as a project to be accomplished in FY98. There are two intersections of Dubuque Road with Highway 1; this project is for the intersection which is near the ACT campus, not the one by the Hy-Vee. The ~mpetus behind this project is a desire by ACT to provide safer access to Highway 1 from their campus. ACT has indicated that with this project they would formalize Dubuque Road as the principal employee access to their campus, and de-emphasize or close their existing ACT Circle entrance. City staff and Iowa DOT concur that this will result ~n a safer traffic situation in the area. In order to have this project ready for letting next spring, we need to begin design this summer. This is a much more extensive project than simply installing the traffic signal. Iowa DOT will require reconstruction of Highway 1 at the intersection in order to accommodate the traffic signal and maintain safe traffic flow with adequate street capacity. This project requires us to identify the alignment of the future east-west arterial street between Highway 1 and Scott Boulevard. Th~s will allow us to make a capital investment in the traffic signal equipment and required pavement ~mprovements which can be used when the east-west arterial street is constructed. The traffic s~gnal project under consideration will only construct the east-west arterial approximately 300 feet to a new ~ntersection with Dubuque Road. However, it will establish the future alignment of the east-west arterial through this area. Construction of the east-west arterial between Scott Boulevard and Dodge Street is currently scheduled ~n the CIP for construction between FY99-2001. This will be a road similar in design to Scott Boulevard. Construction of this road is one of the infrastructure components which will enable development of the northeast area of Iowa C~ty. It wdl also facilitate more efficient circulation of motor vehmles, buses, bicycles, pedestrians, and emergency vehicles between east and north Iowa City. Right-of-way for the new road has already been acquired from ACT through their property. Development of alignment alternatives. We have had ongoing contact with property owners in the area, especially those directly ~mpacted by the eventual construction of the east-west artanal. The previous City Council directed staff to develop alternative ahgnments for the new road which used the existing H~ghway 1/Dubuque Road intersection, and attempted to avoid impacts to buildings on the Gatens and Larson properties. Three alternative alignments were 2 developed, all of which adhere to the City's design standards for arterial streets. Maps showing the alignments are attached, labeled Alternatives A, B and C. Sensitive Areas Ordinance. Since the last discussion of this project, the City has adopted the Sensitive Areas Ordinance. The Sensitive Areas Ordinance is intended to protect environmen- tally sensitive features within Iowa City in a way that accommodates development and creates livable neighborhoods. The City Council adopted a resolution indicating that the City will attempt to adhere to the spirit of the Sensitive Areas Ordinance on public works projects. All three proposed alignment alternatives will impact areas of regulated slopes and woodlands as defined in the Sensitive Areas Ordinance. With respect to the regulated slopes, according to the Sensitive Areas Ordinance the road should be located "in a way that will minimize the cutting and filling of land." Similarly, the road should be located in a way that provides the least impact on the ~dentified woodland, which is an area of at least two acres ,n size w~th at least 200 forest trees per acre. Of the three proposed alternatives, Alternative A would require the least cut and fill and displace fewer trees than Alternatives B and C. Unfortunately, Alternative A is the least preferred alternative by the directly impacted property owners, the Gatens and Larsons. They would prefer to have Alternative C selected, as it keeps the road farthest from their existing residences, and leaves the maximum amount of their property available for future redevelop- ment. Alternatives A, B, and C will all retain more than the required percentage of woodlands under the Sensitive Areas Ordinance. Alternatives B and C bring the road down the hill, onto the Press-Citizen property. We estimate Alternatives B and C would be more expensive to construct and require greater disruption to the natural features in the area, but they can both be implemented consistent with City standards. The Press-Citizen was contacted about the three alternative alignments last year, but did not take a position. Driveway access to Highway I. We have had several discussions with the Clancys, who live on Highway 1 adjacent to Dubuque Road. They are concerned about their ability to execute what is already a difficult movement in and out of their driveway after a traffic signal is installed at Dubuque Road. it is staff's opinion that the installation of a traffic s~gnal at Dubuque Road, combined with the recently installed traffic signal at the NCS intersection and the planned traffic signal installation at Prairie du Chien Road, will create better gaps in the traffic stream than currently exist. There is the possibility this could actually improve the Clancys' ability to get in and out of their driveways during some of the day. However, this is currently and will continue to be a difficult area in which to prowde access to the Clancys' property. We feel a better long-term solution for the Clancys is to construct a new common driveway at the rear of their properties onto Dubuque Road. This would allow them safe access to Highway 1 via the s~gnalized intersection. We have dincussed this idea w~th the Clancys and they feel it has some merit, although they do not at this bme wish to pursue any alternative which impacts their neighbor's property (Eble). Summary. If at the June 3 work session you can come to closure on which alignment alternative you prefer, we can proceed with designing the intersection pavement and signalization improvements for ~mptementation next vear. I have had extensive d~scussions 3 with property owners in tile area, and I have encourage them to contact you with their comments. I would characterize the attitudes of property owners in the area that I have spoken with as ranging from anxious for the new road to go in because they intend to redevelop their proparty, to uneasy about the new road because they with to retain the rural character of the area. CO: Steve Atkins Chuck Schmadeke Rick Fosse Jim Brachtel Karin Franklin Joe Pugh, ACT Iowa City Press-Citizen ACT Area Residents Attachments TO BE CONSTRUCTED IN FYg8 FUTURE E~W ARTERIAL. AL.I GNI'fENT NORTH IOWA CITY EAST-WEST ARTERIAl_ PROPOSED AI_IGNMENT A II TYLE~ DUIL(~ING TO BE CO~ISTRUCTED IN FY98 FUTURE E-W ARTERIAL ALIGNblENT NORTH OOWA CITY EAST-WEST ARTERIAL PROPOSED ALl GNIVlENT B TYLER ~*UIL~'IN~ II TO ~E CON,~'I'I~UCTED FUTURE E-W ARTERIAL ALIQNiVlENT ; NORTH IOW,~ C.,ITY E.~,,ST.-WE:ST AF~TERIAL PROPOSED ,O, LOG NI"11ENT C TYLEE ~UILDING City of Iowa City MEMORANDUM Date: May24, 1996 To: ACT Area Residents and Businesses From: Jeff Davidson, Assistant Director of Planning & Community Development Re: June 3 City Council Work Session: proposed traffic signal at Hwy. 1/Dubuque Rd. intersection On June 3, 1996, the City Council will be discussing the proposal to construct a traffic signal on Highway 1 at the intersection with Dubuque Road near ACT. Attached is a memorandum which was sent to the City Council on May 24. The traffic signal project has much larger implications, as it will set the location of the proposed east-west arterial street between Highway 1 and Scott Boulevard in this area. The June 3 work session is not an opportunity for public comment; the work sessions are intended for discussion between the City Council and staff. I encourage you to contact members of the City Council to voice your opinion on this issue prior to the June 3 meeting. If you have any questions about the information contained in the memorandum, feel free to contact me at 356-5252. bc,5-1JO May 23, 1996 CITY OF I0 WA CITY Robert Downer Meardon, Sueppel, Downer & Hayes 122 S. Linn Street Iowa City, IA 52240 Re: 2101 ACT Circle; Dedication Again Requested for Public Right-of-Way; Lot 2, Empire Addition Dear Bob: As you can see from the attached correspondence, commencing December 23, 1992, Public Works Director Chuck Schmadeke and I gave the "go ahead" to the utility company Mid- American Energy (then Iowa-Illinois Gas and Electric) to install utilities in their roadway, even though the dedication of ACT Circle to the City had not been formally executed by your clients, and had not been formally accepted by the City of Iowa City. It is now 3Y, years later. Bob. and the City still does not have the dedication of this right-of- way for ACT Circle, either in hand, or formally accepted by resolution of the City Council. Please review this matter with someone in your Office or perhaps you could assign it to another attorney. Nonetheless, you may need to "start over" with your dedication document and obtain signatures all over again. Please let me hear from you soon. Looking forward to hearing from you, I remain, Cordially yours, Linda Newman Wo~to City Attorney CC: Chuck Schmadeke, Public Works Director City Council, FYI, City Manager Assistant C~ty Manager City Clerk February 15, 1994 CITY OF IOWA CITY Robert Downer Meardon, Sueppei, Downer & Hayes 122 South Linn Street Iowa City, IA 52240 RE: 2101 ACT Circle, Dedication Needed for Official Public Right-of-Way; Lot 2, Empire Addition Dear Bob: As we discussed a few days ago in your offices, while I was there for depositions in another matter, you promised that you would look into your files concerning the dedication of right-of- way which ACT, Shive Circle Partners, Selzer-Werdedtch Construction and Noel Levitz Centers were to dedicate to the City, in order to make ACT Circle an officially dedicated, and accepted, public right-of-way. As you can see from the attached correspondence, it is getting more and more difficult to explain to Steve Arkins, City Manager, why we attorneys cannot "get our act together'' and get this matter resolved. Please forward the signed dedication to me, ASAP, so that I may put it on the next Council agenda for March 1, 1994. Thanking you in advance for your cooperation, I am Cordially yours, Linda New~ City Attorney Attachments CC: Dick Ferguson, President ACT Chuck Schmadeke, Public Works Director Steve Atkins, City Manager Shive Circle Partners, c/o Kay Shive Henry EAST WASHINGTON STR£ET · IOWA CITY. IOWA $~40.1826 · (]19) ]J6-~000 · FAX ()19) 356-J009 //December 23, 1992 = Robert Downer Meardon, Sueppel, Downer & Hayes 122 South Unn Street Iowa City, IA 52240 CITY OF I0 WA CITY RE: 2101 ACT Circle; Lot 2, Empire Addition Dear Bob: I am writing to enlist your assistance in obtaining signatures on an agreement regarding the existing septic tank and future City sanitary sewering of the property, together with obtaining the dedicatlon of right-of-way for ACT circle. Although the City permitted Iowa-Illinois Gas & Electric to install utilities in the roadway, we did so on the assumption that we would receive, in a timely fasllion, dedication of ACT Circle to the City which would then be formally accepted by the City of iowa City. I note from a letter dated November 1991 and written by you that you prepared an agreement for the sewer/septic concerns. It is my understanding that this document has been approved by the City, but apparently has not been executed by Shive Circle Partners, nor recorded. Since the City of Iowa City was willing to permit iowa-Illinois to Install utilities' prior to formal dedication of the right-of-way, it would appear that Shive Circle Partners and NoeI-Levitz Centers would be interested in finalizlng the requisite agreed-upon documents. In other words, the City of Iowa City has done their part of the agreement: now It Is up to $htve Circle Partners, $elzeroWerderltech Construction and NoeloLevttz Centers to complete their portions of the bargain. Looking forward to hearing from you soon, I am Cordially yours, U~da N~ City Attorney CC: NoeI-Levi~. Centers, 2101 ACT Circle, Iowa City. IA 52240 Shive Circle Partners, c/o Kay Shive Henry Tom Werderitsch, Selzer-Werderitsch Construction Co., Inc. 1233 Gilbert Court, Iowa City, IA 52240 Dick Ferguson, President, ACT Chuck Schmadeke, Public Works Director Steve Arkins, City Manager Marsha Bormann, Assistant City Attorney n\lett ers\wer(Jent sch .~ Iowa City: Public Library 123 South L~nn, Iowa City. Iowa 52240-1820 Susan Craig, D,rector Information (319) 356-5200 Busmess (319) 356-5206 Fax (319) 356-5494 TO: FROM: DATE: RE: City Council Iowa City Public Library Board of Trustees 5/24/96 Background informatign for Joint Meeting, 5/28 The attached background information has been prepared for your review prior to our joint meeting on May 28. ***I}RAFI' 5/24'** Frequently Asked Questions: IOWA CITY PUBLIC LIBRARY RENOVATION/EXPANSION PROJECT Why does the Library need more space? The Iowa City Public Library has experienced steadily increasing use since the current 47,000 square foot facility opened in 1981. With a circulation of 1.2 million per year and 600,000 annual visits the building traffic is far heavier than was predicted when space needs were assessed in the late 70s. In addition, during the actual design of the current building, the size was reduced to lower the cost of the project. Part of these large increases are attributable to unusually high library use per capita at ICPL when compared to national and state averages, and part to significant but unanticipated population growth--17%--between 1980 and 1990. Steady growth has taken place since 1990 and is expected to continue. How does the Library hope to acquire space? After studying and evaluating needs and options for four years the Library Board believes the best option for library expansion is to remain in the current downtown facility and expand by completing the current second floor, purchasing the property to the west (current location of Freshens, Subway, Yen Ching, Third Coast, Lenoch & Cilek and APAC), and replacing that two level building with a new three level structure which is blended into a remodeled library building. This would accon~odate continued commercial use on the first level and basement levels and provide additional library space on the second floor. The combined buildings would provide 104,850 square feet; 79,600 for the library, 25,250 for other commercial uses. What needs to be done to the current building? Structurally the current building is sound, but wearing out in many respects. After fifteen years of very hard use, extensive renovation is needed. The roof and the carpet already need replacing and all the major mechanical systems, including the heating, air conditioning, computer and phone networks, must be replaced or modernized. Public rest rooms need to be upgraded, enlarged and relocated. With a shift of more services to the second floor, a new and wider stairway and an additional public elevator will be required. Most interior walls must be demolished and rebuilt to meet the space needs described in the building plan. Finally, the exterior of building will receive a face lift to match the brickwork and windows of the new construction. Although the basic structure remains, the building will take on a new appearance and be modernized throughout. What will the project cost? The estimated total cost of the project as currently proposed is $15 million plus the cost of property acquisition with about $13 to $14 million to be paid from property tax. At least $1 million will be raised from private funds and about $2.5 million will be paid for from'revenue generated from the 25,000 square feet of commercial space. New Space Construction Costs Remodeling/Renovation SqFt $/SqFt Total 55,590 121.73 $6,767,000 48,940 115.55 $5,655,000 Total Const.ruction Costs 104,530 Equipment, furniture, professional fees, miscellaneous & contingency (22%) 118.84 $12,422,000 2,732,840 *$15,154,840 (*does not include property costs) The City Finance Department has estimated that the cost to an owner of a house appraised at $100,000 is less than $5 a month, a homeowner with a house valued at $200,000 would pay less than $10 a month. This assumes selling $14 million worth of bonds to be paid off over 20 years. Could it be done for less? The construction costs (which are figured for an 18-month construction period starting January 1998) compare favorably to similar projects. Corabining renovation and new space the square foot construction cost is $119. In 1993 the estimate on a proposed public building for cultural and conference uses, Center Space, was $103.00 per square foot for construction costs. If escalated at 3% a year that figure in 1999 dollars would be $123, slightly over the estimate for the library project. West Des Moines opened a new $6.9 million, 50,000 square feet library in April 1996. That comes to $].38 per sq foot. The Pappajohn College of Business building, built from 1991- 1993 cost about $160 per square foot for engineering and construction costs. No equipment or furnishings are included in that figure. Buildings like the Iowa City Public Library which get especially heavy use require safe, durable materials and comfortable but low-maintenance furnishings. The initial cost may need to be above average. The library occupies a prominent spot on the downtown plaza and can provide a positive enhancement to the current appearance of that block. Design features such as the covered walkway add to the pedestrian nature of the plaza. The project would be a solid investment in maintaining Iowa City's unique downtown. What other options were considered? The Library Board has been exploring various alternatives for expansion since 1992. The original plan called for adding a third floor on the existing building. Unfortunately, the current building was constructed to hold a completed second floor, but not to add a third floor. The expense and, most importantly, the physical disruption of reinforcing the footings at each of the 67 coluahns and temporarily moving the library to another location prompted the Library Board to explore other options. Recent discussion of the uses for parcel 64 1A (currently a parking lot across from the library) included the possibility of meeting all or part of the Library needs on that property. Since that parcel was reserved until very recently for development of an arts/cultural/conference facility it was not a viable option for serious Library Board consideration. In addition, the Library Board believes that dividing library services between two buildings would be confusing and expensive to operate with staff required in two locations. If all library services (75,000- 80~000 sq ft) were designed for construction on 64 1A, it would be difficult if not impossible to accommodate other desired uses for that space. The Board believes the current building should be retained for library use rather than abandoned. Any public use of the current building would require a substantial sum for necessary repairs and remodelling for new uses. Why not a branch? The Library Board began studying space needs in 1992, adopting a library consultann's report in 1993 which identified a minimum space need of an additional 28,000 square feet by the year 2010. This report did not support branch libraries until the city's population exceeds 100,000 or is dispersed substantially beyond the present two-mile radius of the library. The report stated, The presence of a strong existing library and the compact nature of the city offer no cost or service effective potential for branch libraries at this time. In the distant future, this may change as the city spreads. In addition, the report continued, Location of branch libraries in other high traffic areas of the community would not remedy the space problems at the Iowa City Public Library. However, it would dilute the concentration of resources and possibly the quality of library service. Branches are less expensive to build than central library facilities, but the duplication of staff required to operate a branch create major annual operating expenses that escalate in cost each year. Why keep commercial space in a public building and what will happen to the current tenants? When the current proposal was discussed with City Council members in 1995 they indicated it was a priority to maintain the commercial uses currently in the building. The size and design of the building easily accommodates some commercial use and the location is appropriate and desirable for a variety of uses. New spaces will allow each ground floor tenant direct access to the plaza, improving their visibility to customers. Interesting, attractive shops and restaurants will enhance nearby businesses. The project temporarily dislocates commercial tenants, but eventually returns a similar amount of space to private use. Several current tenants have indicated an interest in returning to the new building, indicating the viability of the space for commercial uses. Project costs includes assistance for each tenant with relocation, either temporary or permanent. What are the major features of the expanded library? Growing from 47,000 to 79,000 square feet provides much needed space in every area of the library. The main floor becomes home to a children's room increased by 45% with additional space for collections, programs, seating and equipment. Near the children's area, the adult popular library spreads out to allow ready access to collections such as the movie videos which consisted of 83 titles in 1981 and now contains 3,400 volumes. The new circulation area relieves current congestion and adds a self-service option. A larger lobby will allow civic functions such as early voting without blocking library doorways. An additional medium size meeting room joins the three rooms currently available and can open into the larger room increasing its size. Teleconferencing ability and access to the Iowa Communications Network is planned. The new second floor houses Information Services, expanded computer access, increased seating and new study and conference rooms as well as reference, nonfiction and periodical collections. A training room for public and staff will provide space and equipment for classes on new technology. The Library Friends Foundation will have an office and staff areas have been expanded to accommodate growth. A covered walkway on the plaza side and a canopy at the Linn Street public entry will provide shelter and lead to the visually prominent entrances. The interior spaces will be extensively rearranged with particular attention paid to traffic flow and improved public restrooms. Glass is used extensively on both levels to link the library with the activity in the pedestrian area and provide daylight to the interior spaces. At this point preliminary designs have been prepared to show that the required space needs can be met and for preparing accurate cost estimates. After financial approval is obtained through a bond referendum the design can be further discussed and altered and public input sought on both the interior and exterior of this important public building. What is the timeline of this project? The timeline is dependent on many factors but the Library Board is trying to achieve the following schedule: August 1996 City Council votes to include library proposal on November general election ballot November 1996 Successful passage of referendum issue which requires 60% positive vote. November 1996 thru 1997 Private fund raising is conducted. Designs are completed, bid documents prepared and contracts awarded. January 1998 Construction begins. Library remains open at current location and services are moved into new spaces as completed. June 1999 Project completed (18 years after current facility opened in June 1981) How does a modern central library benefit the downtown? Six months after the present facility opened in 1981 the Iowa City Area Chamber of Commerce presented the library with its annual Economic Development award. ICPL is the largest library in a twenty mile radius and has earned a state-wide reputation for excellence which, combined with the state's reciprocal lending program, draws regular users from around the region. Downtown business people recognize that the library's customer's (600,000 a year) are potential customers for them as well. During recent conversations, several tenants in the building the library proposes to purchase emphasized that their location was enhanced by the library's prqximity. Doesn't all the new information technology mean libraries won't be needed in the future? It is difficult to predict the distant future, but for the next twenty or thirty years it is clear that technology has and will continue to require additional library space, not less. Books and mass market magazines are being published in higher numbers than ever before. Reading a book is--and will remain for the foreseeable future--a more pleasurable and comfortable experience than reading a computer screen. Information stored and retrieved electronically is meant to be referred to now and then for brief periods, not consumed hours at a time in whatever environment you find most relaxing. In fact fulfilling the library's mission to offer information in whatever available format suits the user--printed page, spoken word, video image, computer monitor--requires a library to not only provide chairs and tables but video players, multimedia computers, and network access. And as the information highway becomes essential to living in a modern world we must educate out-of~school adults in the new technolo97 and provide citizens who do not to have computers in their homes access to information networks and the skill to use them. What assistance has the Library Board sought in this process? Due to the high level of use 6f the library and complexity of the project the Library Board has sought the advice of experienced professionals through every step of planning. 'David Smith, a nationally recognized building consultant prepared the initial space needs assessment and later wrote the building plan, each of which was adopted unanimously by the Board. At his advice an architect was hired early to assure careful planning of a complicated project. A construction management firm was also hired to assist with phasing the project and maintaining library services throughout construction. The architect selected through a competitive process, Jeff Scherer of Meyer, Scherer and Rockcastle in Minneapolis opened three midwest libraries in the last month, two in Iowa. His credentials include a major renovation and expansion of the busiest branch of the Hennepin County Library System in Minneapolis. The construction management firm, CPMI, is Iowa based and has a local office in Coralville. CONVENTION IOW! ITY , CORILVILL[r VTSITOR$ BUREAU RECEIVED, Riverview Square 408 First Avenue Coralville, lowa 52241-2406 .~19-3a7-659- l ~,c Ms. Naomi Novick Civic Center 410 E. Washington St. Iowa City, Iowa 52240 May20, 1996 Dear Naomi; What an exciting time of growth for Iowa Cid. We, at the Convention & Visitors Bureau are always excited at the prospects of new visitors and inca'eased tourism for our communities. The work towards the realization of a Children's Museum for the area is equally as exciting, and we hope you share our views. The possibility of Iowa City being home to the Children's Museum is delightful. With first-hand knowledge about the needs of visiting families, I wholeheartedly support the addition of such a facility to the existing tourism product in the area. I also have first hand knowledge of the needs of local families with children; with four kids, I know, there is always a need for educational entertainment options. As the destination promotion agency for Iowa City and Coralville, the more we have to offer the traveling public, the better off we all are. Thank you for your efforts to better business for all of us. Sincerely, Wendy Ford Executive Director HOO- 2H'~-6592 · ;I 9- ~, ';7-995 ~, (FAX) City of Iowa City MEMORANDUM Date: May 24, 1996 To: From: Re: Dave Jacoby, Acting Director, Mayor's Youth Employment Program Cokie Ikerd, Popcorn Wagon Manager, Mayor's Youth Employment Program Request to Defer Payment on Loan to Ma~Yor's Youth Employment Program I am responding to your request to Stephen Atkins, City Manager, requesting to defer payment on the loan between the City of Iowa City and Mayor's Youth Emp!oyment Program. The request to delay the City loan repayment of $ 2,400 due June 30, 1996, to December 31, 1996, has been approved. Please call me at 356-5052 if you have any questions. cc: City Council City Manager b~lOan Mayor's Youth Employment Program 10WA AVENU;: · IOWA errs, IA 52240 · 34 ! -0060 · FAX 337-7999' Date: May 16, 1996 To: Steve Atkiasl City M, anager Fr: · ' Dave Jacoby, Acting DireoCtoOnr a~n~ .~e~ Coke kerd~ Popcorn .Wag M g Re:' City loan repayment On'April 25, t996 there was a fire in the popcorn wagon that stained from a faulty heating element. The popper has. been deemed inoperable due to safety reasons.. Mayor'sYo.uth would like to replace the entire popcorn popper as soon as possible so that. it is safe for young people to.operate. A new popper will Cost anywhere from $2600 t~ $3100. At the current time Mayor's Youth does not have the funds to co~/er the cost of a new popper. Mayor's Youth would like to request the delay of a city loan repayment of $2400 due this June 30; and use that money to purchase the necessary equipment. We propose to pay that money on Dec 31, 1996. CELEBRATING · '25 · YEARS ~ OF · SERVICE TO o YOUTH · IN · JOHNSON · COUNTY 3-3:30 p.m. 3:30-4 p.m. 4-.6 p.m. 5 p.m. 5:30-6 p.m. 6:15 p.m. 6:35 p.m. OLYMPrC 7~RCH RELAY Come Out and Play Iowa City Active Living Healthy Lifestyles Iowa's Sesquicentennial MASTER OF CEREMONIES - LEE IBEN Line Dancing Demo kids/Paul Davis - Elementary school Jazzy Jumpers - Elementary school kids Sweet Adelines, Old Capital Chorus, Do Si Do, Ocean Waves, and High School vocal and instrumental groups Health First Family Run begins at the Robert A. Lee Community Recreation Center Health First Run - Finish City Park Eastern Iowa Brass Olympic Flag & Fanfare Theme - James Curnow MASTER OF CEREMONIES - DENNY FRARY, KCRG WEATHER MAN 6:37 p.m. Welcoming Remarks Report on Progress of Relay 6:39 p.m. Emcee - Introduction of: Teresa McLaughlin, United Way Director Margaret Silber, United Way Chair of Olympic Torch Committee Coca Cola Representative Talk about Health First in conjunction with F i r s t N a t i o n a 1 B a n k - Introduce Jr. High/Family Runners Active Living/Healthy Lifestyles - Deb Liddell, Chairperson, Parks & Commission Recreation Recognition of committee members 6:42 p.m. Introduction of: Mayor from Iowa city Mayor from Coralville Mayor of North Liberty Mayor of University Heights Combined Mayoral Proclamation 6:44 p.m. 6:45 p.m. 6:50 p.m. 6:53 p.mo 6:59 p.m. 7-7:30 p.m. Introduction of Ted Wheeler Reading of Official Message Bugler's Dream - Leo Arnaud Torchbearer begins run, climbs salutes crowd. stairs, and Names read of local torch bearers; short explanation of how chosen; emphasis on being a Community Hero Dan Gable speaks regarding Olympic experience and his experience as a torchbearer. Announces local participants in this year's Olympics. Torch given to Irving Weber as Olympic music plays. Closing - Lee Iben ONGOING EVENTS: Walk-throughs: Flying Designs Kites Juggling Devil Sticks Tininkling Craft Guild of Iowa City Spinning Weaving Candle Making Basket Making Knitting IHformation booths: Iowa Festival Mercy Hospital American Red Cross United Way Health First and Red' and jusg ;-'" "' ~ School. Jowa BraSs... p,m, .;:~,.,; ' the Ql,yrr]pians! .k' :partment FLP Report of Annual Volunteer Meeting and Board Meeting March 2, 1996 The annual meeting was held in the Wesley Fellowship hall Saturday morning, March 2, 1996. We had a good representation of teams and hope we can continue to increase team involvement and understanding of the workings of the program. Ma~ Mascher was our guest speaker and updated us on legislation as well as reporting on the student volunteer programs with the children throughout Iowa City. She felt it was a very good parmership and a good learning experience for the students. Team leaders agreed that the students have been very helpful to the Free Lunch Program. The new Table to Table project was disenssed. It is designed to do have 2 main functions: 1) ease the access to surplus foods ~om suppliers and grocery stores by providing networking and assistance with transportation through volunteers. 2)the longer range goal of working on a food resource network with institutions and corporations. This would involve approaching restaurants and institutions for surplus prepared foods, and would probably involve finding storage facilities and temperature-controlled transportation. This could broaden out to serve a larger area than just greater Iowa City. As a continuation of the annual meeting, we quickly held a board meeting to encourage greater participation in Free Lunch decision-making. David Schuldt presented 2 items of concern. Free Lunch and Wesley Foundation mutually agreed it would be helpful to resmacture finances. In the past, groups have been asked to contribute to Wesley through a $25 per time serving fee to help defray the costs of utilities. David e~mated expenses $5,000 yearly for water, gas, electricity, paper towels, soap, etc. Since groups have been confused whethermoney should be sent to Wesley or Free Lunch, it was agreed Free Lunch would be responsible for budgeting these expenses. We hope groups are able to continue the level of support that they have had in the past. The Board approved this restructuring with payments to be made to Wesley on a quarterly basis. A NOTE: We know some groups have very limited funding and are not able to pay these fees. In the past we have been fortunate enough to have enough money in our account to cover our expenses as well as help those groups who are able to provide willing volunteers but need assistance with food costs. We hope to continue this practice and do not want these groups to feel overburdened and discontinue their wonderfid service. Wesley House is also looking toward building improvements. Free Medical Clinic is planning for remodelling their area. In addition, Wesley would like to install a handicapped-accessible entry to the building. This will be an elevator and probably entrance will be directly to the auditorium-dining hall. The board approved $3,000 to assist with this project The board also approved a $100 donation to Table to Table. ANNUAL FINANCIAL STATEMENT- 1995 Balance on hand 1/01195 $5652.90 INCOME Personal donations Dept. Human Services UCC grant for food United Way designated IC Road Races Group contributions Dietetic Association TOTAL INCOME 840 1335 I000 1916 1167 2347 200 $8882 EXPENSES Utilities Food/supplies Permanent supplies Stipend Phone Printing Stamps Labor Gift Misc TOTAL EXPENSES 900 1173 1139 1650 388 58 99 90 50 150 $5697 (lst quarter paid 12/94) (December stipend declined) BALANCE ON HAND 12/31/95 BALANCE ON HAND 4/03/96 $8837.80 4837.74 1996 primaryINCOME UnitedWay/Road Races 1894.79 1996 primary EXPENSES Elevator Fund 3000 Stipend, Wesley 1650 FREE LUNCH SERVING SCHEDULE FLP 337-6283 Wesley 338-1179 MONDAY 1. Trinity Episcopal, Helene $oper, 3374218; Susan Malecld, 354-6401 2. Zion Lutheran, Grace Maurer, 338-2037 3. St. Mark United Methodist, Don and Delores Tvedte, 35t-7574 4. St. Wencealaus, Margaret Ping, 643-5788 5. First Congregational, Barbara Hanson, 3514925 TUESDAY 1. Coralville United Methodist, Carol Faasett, 351-6338 2. Wesley Foundation, office 338-I 179 3. St. Thomas More Women's Bible Study, Karen Pan'otL 337-6371 4. Systems Unlimited, Regina Wolfe, 338-9212 5. Salvation Army, Capt. Robert and Charlotte Hall, 33%3725 WEDNESDAY 1. St. Andrew Presbyterian, Anita Spenler, 3384250; Judy Walker, 351-2897 2. St. Thoma~More, MaritaMcGurkEicher, 338-9056; Ma~ Merchant, 337.2314 3. First Mennonite, Patty Miller, 354-2371; FaithUCC, TmdyRosazza, 351-7477 4. AgudasAchim, JeanneCadoret, 644-2746; Iowa Socialist Party, KarenKubby, 338-1321, Rebecca Rosenbaum, 337-5187; Friends, Selma Connor, 338-2914 5. First United Methodist, Ma~y Ann Cozine, 354-9558 THURSDAY I. Plum Grove, Bey Johlin, 354-0017 2. Latter Day Saints, Verna Johnson, 351-O028 3. First Presbyterian, Dordana Mason, 338-1026; Pain Ehrhardt, 351-6531 4 (Odd Months) AMRF, StephLeonard 3354432(0); Mary Lewis, 3354222(0) (Even Months) St. Patrick's, Dorothy McCabe, 354-5393; Jim Werner, 3514354 5. FfiendsofJoyceLeff, 3514220 FILIDAY 1. New Horizons United Methodist, Dot Hasler, 3545351 2. Unitarian Universalist, Steve Beaumont, 626-2018 3. St. Mary's, Susan Whitsitt, 3514168 4. Gloria Dei Lutheran, Lisa Walz, 351-2780 5. Twenties and Thirties, Alex Citura, 354.0631(H), 1400-FREEDOM (O) SATURDAY 1. (Odd Months) Les Antis, Roanye Wieland, 338-7884(O), 626-2398(H) (Even Months) Newman Center, Father Stecher, 337-3106 2 (1,3,4,6,7,9,10,12)SbaronCemerUnitedMethodist, Jackie Gibbs, 6834000 (2,5,8,11) Christ the King Lutheran, Joan Owen, 338-5236 or 351-9132 3. Parkview Evangelical Free, Jean Schultz, 354-3202 4. Trinity Christian Reformed, Kathy Henry., 358-8297, Amy Griffin, 351-6411 5. Pilofs Club, Angie B~vater, 3384714 4-96 Meg 351-5587 Julie 337-9423 Free Lunch Program Newsletter Spring 1996 ANNUAL REPORT There is a copy of the annual report of the Free Lunch Program attached to this abbreviated newsletter. Included in this report are the proceedings from the March Volunteer meeting and the abbreviated financial statement of FLP for 1995. If anyone has any questions concerning the finances or workings of FLP. please feel free to give Meg or I a call. SCHEDULE You will also find an up-to- date schedule attached. Please continue to report to the people serving after you if you have any problems about which they should be aware or have leftovers they might want to know about. THANKS! Many thanks to Blooming Prairie, New Pioneer Co-op, Delta Tau Delta, North Dodge Eagle Store, Econofoods, HyVee South, Hawkeye Foods, Regina students, Phi Gamma Delta, SAI Group, Vanaja Chandran, Lemme School kids and Tom Aunan, 4-H Cloverleaf, City High students, West High Close-Up and friends, Hoover Student Council, and Horace Mann kids. If I have omitted anyone, please let us know so that we can thank them next time or consider yourself thanked and much appreciated. Please give Meg a call if there is someone in particular you think we should thank in writing. DINER COUNTS Diner counts have been high again this spring (in the 80's and 90's) and we have no reason to expect that the summer will be any different. Please let us know if you are experiencing any trouble. AND THANKS AGAIN Thank you to everyone involved with Free Lunch for the time that I have spent as co-director. I have increased my hours at my job this spring and will work even more in the fall, so I feel I don't have the time necessary to be an effective co- director. Meg has asked me to continue to take ca/Is and to do some of the financial duties for a while, but I am no longer co-director as of April 1. I continue to be impressed with the miracle of all the people who volunteer for Free Lunch which truly runs itself and I am sorry I have not met more of you. Thank you for the privilege of being a part of such a hard. working, giving group. With love, Julie Meg Strohmer 351-5587 Julie Kearney 337-9423 JOHNSON COUNTY AUDITOR TEL:319-~56-6086 May 22,96 9:14 No.007 P.01 Don $ehr, Chairperson Jog liollmom Charl~ D. Duffy $teph~n P. IAtcin~ Sally Stuts~ - BOARD OF SUPERVISORS May 23, 1996 FORMAL MEETING ' Agenda :' = 1. Call to order 9:00 a.m, 2. Action re: cl~Im.~ : - .? 3. Action rc: formal nCmutes of May 16th. 4. Action re: payroll authorizations 5. Business from the Planning and Zoning Administrator. a) Final consideration to amend the legal description of 08-0~.75-Zi of application Z7808A of David Roethief: W~t Branch, described as being in the NW 1/4 of Section :29; Township 80 North; Range $ W~t of the $th P.M. in Johnson County, Iowa (Graham Twp.). b) Final consideration to amend the leg.al description of 09-15-95-Z5 of application Z9438 of Roy Walton, Iowa City, describ~ as being in the SW 1/4 of Section 34; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa ( West Lucas Twp.). c) Other 6. Business from the County Auditor. a) Action re: permits Action re: roports e) Other 913 8OUTH DUBUQUR ST. P.O. BOX 13.$0 IOWA CITY, IOWA $224~13~0 TEL: (319) 35~ P/Ui: (;~19) $~6-6os6 JOHNSON COUNTY RUOITOR TEL:319-356-6086 Ha9 22,96 9:15 No.007 P.02 ~genda Page 2 from the County Attorney° m a) Repor~ re: other items. Pr~en~adon from the Johnson County League of Wom~n Voters re: County Government Study. 9. Business from the Board of Supervisors. d) c) 0 g) J) k) Motion re: Historical 1t~our~ Development Program grant for $35,500.00 for Tuckpointing of the Johnson County Courthouse and authorize Chairperson to sign. Motion re: mad maintenance agreement between David 1~. Michel and Robin R. Michel and Johnson Courtly, Iowa a~d authorize Clmirperson to sign. Motion re: Flexible Benefits contract and authorize Chairperson to sign. Discussion/action re: fireworks permits. Motion re: increasing contract hours with the city of North L~erty and authorize Chnirporson to sign. Action re: appointments to the Johnson County Commission of Veteran Affairs. Action re: appointments to the Case Management Advisory Board and Mental Health/Developmental Disabilities PLanning Council. Motion to: FY '97 Maternal and Child Health (MCH) Grant and proposed letter of emiorsemcnt and authorize Chairperson to sign. Action re: appointments to the Ambulance Advisory Committee. Action re: rescheduling informal m~e~ing of June 1 lth to June 10th to be held at 9:00 a.m. Other 10. Adjourn to informal meeting. a) inquiries ~ud reports from the public. Reports and inquiries from the members of the Board of Supervisors. Report from the County Attorney. d) Other 11. A~journment. C~T~¥ ©F ~©WA C]~TY~ IOWA THREE YEAR F~NANC~AL PLAN FY 19979 FY 1998 AND FY t999 I FINANCIAL PLAN Fiscal Year 1997 through 1999 CITY OF IOWA CITY, IOWA [ [ CITY COUNCIL Naomi Novick, Mayor Larry Baker Karen Kubby Ernie Lehman CITY MANAGER Stephen J. Atkins Dee Norton Dean Thornberry Dee Vanderhoef FINANCE DIRECTOR Donald J. Yucuis BUDGET ANALYST Deb Mansfield APPRECIATION This financial plan Includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens In the City Council hearings and Informal contacts. The major Impact of the City Council upon this financial plan is in the priorities and programs adopted by the City Council during the current year. While other departments were Intensely Involved in the preparation of this financial plan, most of the credit for the document goes to the members of the Finance Department. Particular gratitude Is expressed to the City Manager, the Finance Director, the Budget/Management Analyst, the Finance Secretaries, the Document Services Center, the Data Processing Division and the Print Shop. While we surely appreciate all contributions to this budget, It must be remembered that the real thanks must go to the City employees, who, on a daily basis, transform this dacument into the CIty's pragram of services. Printed on recycled paper CITY OF IOWA CITY FINANCIAL PLAN FISCAL YEARS 1997, 1998 & 1999 TABLE OF CONTENTS CiTY MANAGER'S LE'FrER ........................................ ORGANIZATIONAL CHART ........................................ FINANCIAL PLAN OVERVIEW ...................................... FINANCIAL AND FISCAL POLICIES .................................. CHARTS AND SUMMARIES: Financial Plan Analysis .......................................... All Funds Financial Summaries .................................... Transfers-In .................................................. Transfers-Out ................................................. Authorized Personnel ........................................... FY97 Additional Position Requests .................................. GENERAL FUND: Policy & Administration Program: General Fund Financial Plan Summary ............................. General Fund Reserves ........................................ General Fund Expenditures Summary .............................. General Fund Administrative Divisions Receipts Summary ................ General Fund Administrative Divisions Expenditure Summary ............. City Council ................................................. City Clerk ................................................... City Attorney ................................................. City Manager ................................................ Human Relations ............................................. Finance Administration ......................................... Accounting & Reporting ......................................... Central Procurement & Services .................................. Treasury .................................................... Document Services ............................................ Information Services ........................................... Government Buildings .......................................... Human Rights Activities ......................................... Risk Management ............................................. Non-Operational Administration (includes Aid to Agency Funding -- see page 23 for narrative) .................................... Home and Community Environment Program: Planning and Community Development: Administration .............................................. Urban Planning & Development ................................. Neighborhood Services ....................................... Community Development Non-Grant Activity ........................ Economic Development ....................................... Comprehensive Plan Update ................................... Engineering ................................................. Public Works Administration ...................................... C.B.D, Maintenance ........................................... Energy Conservation Administration ................................ Traffic Engineering ............................................ PAGE 1 3 4 5 15 34 41 43 46 47 5O 53 56 57 57 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 75 76 77 78 79 80 81 82 83 84 85 Street System Maintenance ...................................... 86 Forestry/Horticulture ........................................... 87 Cemetery ................................................... 88 Community Protection Program: Police: Administration ............................................. 89 Patrol ................................................... 90 Criminal Investigation ........................................ 91 Records ................................................. 92 Community Services ........................................ 93 Emergency Communications ................................... 94 Animal Control ............................................. 95 Fire ........................................................ 96 Fire Vehicle Replacement ..................................... 97 Housing & Inspection Services: Administration ............................................. 98 Building Inspection .......................................... 99 Housing Inspection .......................................... 100 Human Development Programs: Recreation ................................................. 101 Parks ..................................................... 102 Parks & Recreation Administration ................................ 103 Library .................................................... 104 Senior Center ............................................... 105 ENTERPRISE FUNDS: Parking Revenue: Parking Operations ........................................... 107 Parking Reserves ............................................ 108 Wastewater Treatment: Wastewater Treatment Operations ................................ 110 Wastewater Treatment Reserves ................................. 111 Water Revenue: Water Operations ............................................ 113 Water Reserves .............................................. 113 Refuse Collection Operations ...................................... 115 Landfill: Landfill Operations ............................................ 116 Landfill Reserves ............................................. 117 Airport Operations .............................................. 119 Public Transit: Public Transit Operations ....................................... 120 Public Transit Reserves ........................................ 121 Broadband Telecommunications: Broadband Telecommunications Operations ......................... 122 Broadband Telecommunications Reserves .......................... 123 DEBT SERVICE FUND: Fund Summary ................................................. 125 Summary of Expenditures ........................................ 126 EMPLOYEE BENEFITS TRUST: Employee Benefits Fund Summary .............................. 1 27 Employee Benefits Summary of Expenditures ....................... 128 Public Safety Reserve Fund Summary ............................ 129 SPECIAL REVENUE FUNDS: Road Use Tax - Fund Summary ................................ 130 Road Use Tax - Detail of Transfers .............................. 131 J.C.C.O.G.: Summary ................................................ 133 Administration ............................................ 133 Human Services Planning .................................... 134 Transportation Planning ..................................... 134 Solid Waste Management .................................... 135 ECICOG Assessments ....................................... 135 COMMUNITY DEVELOPMENT BLOCK GRANT: CDBG Metro Entitlement ..................................... 136 Community Development Grants ............................... 136 CDBG Flood Grant ......................................... 137 INTRAGOVERNMENTAL SERVICE FUND: Computer Information Services ................................ 138 Computer Replacement Fund .................................. 138 Equipment Maintenance ..................................... 139 Equipment Replacement Reserve ............................... 140 Fire Equipment Replacement Reserve ............................ 140 Central Services ........................................... 141 OTHER FUNDS: Assisted Housing .......................................... 142 Energy Conservation ........................................ 145 Risk Management Loss Reserve ................................ 146 Health Insurance Reserve ..................................... 146 Special Assessments ........................................ 147 RISE Repayment Fund ....................................... 147 APPENDIX: Preparation of the Financial Plan ................................ 149 Process to Amend the Financial Plan ............................. 150 Resolution Approwng the F~nancial Plan ........................... 151 Resolutions Adopting the Annual Budget .......................... 152 Adopted Budget Summary .................................... 154 Adoption of Budget and Certification of Taxes ...................... 155 Personnel Listing by Departmental Full-Time Equivalents ............... 156 Authorized Positions by Department and Division .................... 157 Personnel Reconciliation ..................................... 159 Index by Department ........................................ 161 Property Tax Rates Statistical History ............................ 163 Glossary ................................................ 164 MICROFILMED BY CREST INFORMATION TECHNOLOGIES R E I'-'.: 'b CITY OF IOWA CiTY FINANCIAL PLAN FISCAL YEARS 1997, 1998 & 1999 TABLE OF CONTENTS CITY MANAGER'S LETTER ........................................ ORGANIZATIONAL CHART ........................................ FINANCIAL PLAN OVERVIEW ...................................... FINANCIAL AND FISCAL POLICIES .................................. CHARTS AND SUMMARIES: Financial Plan Analysis .......................................... All Funds Financial Summaries .................................... Transfers-In .................................................. Transfers-Out ................................................. Authorized Personnel ........................................... FY97 Additional Position Requests .................................. GENERAL FUND: Policy & Administration Program: General Fund Financial Plan Summary ............................. General Fund Reserves ........................................ General Fund Expenditures Summary .............................. General Fund Administrative Divisions Receipts Summary ................ General Fund Administrative Divisions Expenditure Summary ............. City Council ................................................. City Clerk ................................................... City Attorney ................................................. City Manager ................................................ Human Relations ............................................. Finance Administration ......................................... Accounting & Reporting ......................................... Central Procurement & Services .................................. Treasury .................................................... Document Services ............................................ Information Services ........................................... Government Buildings .......................................... Human Rights Activities ......................................... Risk Management ............................................. Non-Operational Administration (includes Aid to Agency Funding -- see page 23 for narrative) .................................... Home and Community Environment Program: Planning and Community Development: Administration .............................................. Urban Planning & Development ................................. Neighborhood Services ....................................... Community Development Non-Grant Activity ........................ Economic Development ....................................... Comprehensive Plan Update ................................... Engineering .................................................. Public Works Administration ...................................... C.B.D. Maintenance ........................................... Energy Conservation Administration ................................ Traffic Engineering ............................................ PAGE 1 3 4 5 15 34 41 43 46 47 50 53 56 57 57 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 75 76 77 78 79 80 81 82 83 84 85 Street System Maintenance ...................................... 86 Forestry/Horticulture ........................................... 87 Cemetery ................................................... 88 Community Protection Program: Police: Administration ............................................. 89 Patrol ................................................... 90 Criminal Investigation ........................................ 91 Records ................................................. 92 Community Services ........................................ 93 Emergency Communications ................................... 94 Animal Control ............................................. 95 Fire ........................................................ 96 Fire Vehicle Replacement ..................................... 97 Housing & Inspection Services: Administration ............................................. 98 Building Inspection .......................................... 99 Housing Inspection .......................................... 1 O0 Human Development Programs: Recreation ................................................. 101 Parks ..................................................... 102 Parks & Recreation Administration ................................ 103 Library .................................................... 104 Senior Center ............................................... 105 ENTERPRISE FUNDS: Parking Revenue: Parking Operations ........................................... 107 Parking Reserves ............................................ 108 Wastewater Treatment: Wastewater Treatment Operations ................................ 110 Wastewater Treatment Reserves ................................. 111 Water Revenue: Water Operations ............................................ 113 Water Reserves .............................................. 113 Refuse Collection Operations ...................................... 115 Landfill: Landfill Operations ............................................ 116 Landfill Reserves ............................................. 117 Airport Operations .............................................. 119 Public Transit: Public Transit Operations ....................................... 120 Public Transit Reserves ........................................ 121 Broadband Telecommunications: Broadband Telecommunications Operations ......................... 122 Broadband Telecommunications Reserves .......................... 123 DEBT SERVICE FUND: Fund Summary ................................................. 125 Summary of Expenditures ........................................ 126 EMPLOYEE BENEFITS TRUST: Employee Benefits Fund Summary .............................. Employee Benefits Summary of Expenditures ....................... Public Safety Reserve Fund Summary ............................ SPECIAL REVENUE FUNDS: Road Use Tax - Fund Surnmary ................................ Road Use Tax - Detail of Transfers .............................. J.C.C.O.G,: Summary ................................................ Administration ............................................ Human Services Planning .................................... Transportation Planning ..................................... Solid Waste Management .................................... ECICOG Assessments ....................................... COMMUNITY DEVELOPMENT BLOCK GRANT: CDBG Metro Entitlement ..................................... Community Development Grants ............................... CDBG Flood Grant ......................................... INTRAGOVERNMENTAL SERVICE FUND: Computer Information Services ................................ Computer Replacement Fund .................................. Equipment Maintenance ..................................... Equipment Replacement Reserve ............................... Fire Equipment Replacement Reserve ............................ Central Services ........................................... OTHER FUNDS: Assisted Housing .......................................... Energy Conservation ........................................ Risk Management Loss Reserve ................................ Health insurance Reserve ..................................... Special Assessments ........................................ RISE Repayment Fund ....................................... APPENDIX: Preparation of the Financial Plan ................................ Process to Amend the Financial Plan ............................. Resolution Approwng the Financial Plan ........................... Resolutions Adopting the Annual Budget .......................... Adopted Budget Summary .................................... Adoption of Budget and Certification of Taxes ...................... Personnel L~st~ng by Departmental Full-Time Equivalents ............... Authorized Positions by Department and Division .................... Personnel Reconcdiat~on ..................................... Index by Department ........................................ Property Tax Rates Statistical History ............................ Glossary ................................................ 127 128 129 1 30 131 133 133 134 134 135 135 136 1 36 1 37 1 38 1 38 1 39 140 140 141 142 145 146 146 147 147 149 1 5O 151 152 154 1 55 1 56 1 57 159 161 1 63 164 May, 1996 City Council City of Iowa City CITY OF I0 I/VA CITY Re: FY97-99 Financial Plan Mayor and City Council Members: In the preparation of the FY97-FY99 three-year financial plan, as a community we are at a critical point in our budget planning. Never has there been a greater need for long-term financial planning. While I believe this long term planning is necessary, the state and the constant changes in tax policy removes such a possibility from our grasp. The state continues to impose requirements and regulations on local government programs of service, and then restricts the means by which we finance that program of service. Officials of the state government have recently indicated property tax law in Iowa is outdated and overly complex. Hopefully this is a sign that changes are to be considered. State regulation of local government finance has become so unpredictable that meaningful long-term planning is an exercise in futility. As we identify community needs, prepare budget estimates and make commitments, we often find the very foundation of our financing undone by direct action of the state or some formula-driven tax policy, which the State legislature abhors. Cities are chastised for relying on the property tax and yet meaningful alternatives to finance local government services are not provided. Cities in Iowa do not enjoy the benefit of the broad tax-base authority such as that of the state government, and therefore cannot fashion financing in accordance with the unique characteristics of each community. State control of local government can be seen in many instances. Property tax freezes, elimination of tax base such as machinery and equipment and personal property, a failure to fully reimburse for loss of tax base, freezes and/or caps on other revenues to cities, such as bank franchise taxes, and limiting payments such as municipal assistance by way of the state appropriation process and reducing appropriations mid-year are e~amples. All of this erodes the financial foundation of Iowa's cities and makes long-term commitments and planning difficult, at the very least. Our ability to plan becomes very limited and we find ourselves responding each year to what the state may have in store for its cities. State budgeting and legislative processes as they affect municipalities are, in my judgment, an exercise in contradiction. As Iowa's economy moves more toward expanding manufactur- ing and industrial components for job creation, cities can and should play a major role. By virtue of the services provided by cities, they become the center for such development, and yet cities are left without the fiscal means to fulfill that objective. Our ability to finance the very services necessary to fulfill state economic development policy is stifled. The budget proposals you will review are also somewhat of a problem Jn contradiction in that there are services in need of expansion to meet our community's growth, although resources are not now available. There are others that are proposed for reduction in service, and in -1- virtually every instance, the change and/or decline in a particular service is due to an erosion within the financial base which supports the particular service. This budget plan provides for the first full year of an additional six police patrol officers and the implementation of neighborhood policing concepts. These officers are financed by the federal crime bill grant through FY98. The streets maintenance budget proposes the addition of two employees in order to meet expanded street mileage within our community and allows for us to create an additional snow removal district (from nine to ten). Additional efforts can also be directed toward street and curb repair in our older neighborhoo~ls, brick street replacement, leaf pickup, and other related street maintenance services. Our street maintenance and traffic engineering/street lighting programs are financed by an annual allocation from the State road use tax. It is projected that the transit system will lose the 9260,000 annual federal operating assistance by FY99. Furthermore, congressional plans for reductions in capital assistance from an 80120 federal/local formula to a 50150 formula for the purposes of bus purchases and related capital equipment also appear inevitable. The County has requested a 30% increase in the SEATS budget. In order to meet this challenge, the budget plan proposes a transit fare increase from 50¢ to 75¢. Our community relies substantially for growth in our tax base by way of new construction and increases ~n property values to finance our program of service. To date, this has been sufficient to offset the effects of inflation in our expenditures and at the same time provides some margin to consider services to be expanded to meet our community's growth. The state has also chosen to reduce values not only on residential, but also commercial property. Predicting tax base becomes less reliable. The FY97-99 three-year financial plan is balanced in accordance with sound accounting and management policies. There are many issues pending that can place a burden on the general fund for the future. Our reserves are satisfactory in the short-term; however, any further state erosion of tax base can jeopardize that foundation. Requests to expand services were presented. Additional staff at the Senior Center, a need to plan for improved fire response as our community grows, a proposed capital and operating expansion of the library, administration of new regulatory ordinances, maintenance of newly acquired open space - all of these activities will require commitments from our general fund, that which is most regulated by the state. Your discretionary ability as an elected body grows more limited. We can only hope the state will take this as a truly legitimate local government financial concern and set aside political issues so that local governments can meet economic challenges the state has delivered to our doorstep and allow us to create healthy and economically vital local governments. Ste he .p Atki~'~ City Manager Airport Boards Commission C~T~JSsions BroadPand ~?elao~unJcatJona --.Civil Bights --Personnel Administr~ti on --Administration ---CB0 Maintenance ---Cemetery ~oreatry -~Govsrnment Buildings City of Iowa City, Iowa Organizational Chart Citizens of Iowa City I Iowa City City Council City Attorney City Manager City Clerk ---0ocuffienL Services ~Inrormatlon Services ~urchaslng --Treasury --JCCOG Proprares ----Urban Planning ~conotaic Oevelopment ----flelg~borhood Services ~~Admln./Tralning --Admln,stration ~Anlmal Control --~Cc~r~unlty Services ~riminal [nvest,gation ~ergency Co~rnunications --Patrol ----Records & Identification Library Board Of Ttua%ees --Administration Assisted -41ouSlng Building --Inspection HOUSIng ~Iospection FINANCIAL PLAN OVERVIEW The Three-Year Financial Plan (the Plan) is again being used for Fiscal Years (FY) 97 through FY99, which begin on July 1 and end on June 30. This is a one year annual budget that meets State of Iowa code requirements for budgets, but also provides an additional two years of projections as a planning tool for City government. The "Financial Plan Overview" discusses the basis that the financial plan has been built upon. The Financial Plan operating budget plan includes General Governmental Fund "Enterprise Operating and Reserve Funds." A separate seven-year Capital Improvements Program (ClP) budget is included in the appendix of this document. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business. However, in government, budgets also play an external role. A multi-year financial plan informs parties both inside and outside government of its future objectives in providing services to its constituents. The three year plan permits particular emphasis to be placed on property tax levies, user fee projections, fund balances, the scheduling of capital purchases (both equipment and major improvement projects) and debt service/bond financing costs. Rather than approaching the budget as an annual agony, the three year planning process provides a means to meet most funding needs at some time within the three year period. The Three Year Plan is a reliable planning document and a management tool. The modified cash basis of accounting has been used for preparation of the Plan because the City maintains its daily accounting records on this basis. Therefore, revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. The Financial Plan summarizes the budget by major category within each division. Actual receipts and expenditures are monitored carefully on a line-item basis by the Finance Administration Division and the department head in charge of each division and compared to the budget throughout the fiscal year, Department heads are ultimately responsible for ensuring that the divisions under their control stay within budget. -4- BUDGET POLICIES Operating Budget Policies Operating Budget Preparation Revenue Policies Capital Improvement Program Reserve Policies Investment Policies Debt Policies Compensated Absences Accounting, Auditing and Financial Reporting Policies Purchasing Policies Risk Management Policies FINANCIAL AND FISCAL POLICIES The City of Iowa City's financial policies set forth the basic framework for the overall fiscal management of the City. These policies assist the decision-making process of the City Council, These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles, traditions and practices, and follow generally accepted accounting principles which have guided the City in the past and have helped maintain financial stability. OPERATING BUDGET POLICIES The City will prepare an annual balanced budget for all operating funds. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare regular reports comparing actual revenues and expenditures to budgeted amounts, o Operating budgets are established on a fund/department/program basis. A contingency account will be maintained in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. The City Council will be informed quarterly on staff initiated amendments from the contingency account to the operating programs within the General Fund. Budget amendments may be made throughout the year with approval of the Department Director, Director of Finance and the City Manager. The City Council formally reviews and approves all amendments processed by staff once a year in May. -5- Increases or amendments to operating budgets are made only in the following situations: - emergency situations - transfer from contingency - expenditures with offsetting revenues or fund balance - carry-over of prior year expenditures OPERATING BUDGET PREPARATION CRITERIA General G~idelines Maintain the fiscal integrity of the City's operating and capital improvement budgets in order to provide services and to construct and maintain the City's infrastructure. Maintain the Cit¥'s responsible fiscal position and AAA bond rating. Present budget data to Council in a format that will facilitate annual budget decisions based on a three-year planning perspective. Provide Council with a summary of the three-vear forecasts. Encourage citizen involvement in the annual budget decision-making process through public hearings, informal meetings, budget briefs and related informational efforts. Service Level Guidelines Deliver service levels which are consistent with the citizens' willingness to pay and the City's available resources. Base decisions to reduce service levels or eliminate programs on City-wide priorities. -6- Recognize that City employees are one of the City govemment's most valuable resources and are essential to the delivery of high quality, efficient services. Revenue Guidelines Property tax levy rates will not exceed the limits as established by the State of Iowa. Revise user fee rate structures to charge the costs of service provided to the benefiting customers, while maintaining sensitivity to the needs of low income citizens. Oppose Support federal and state legislation which provides property tax relief. legislation which imposes local service mandates without fiscal support, Expenditure Guidelines Support responsible management efforts to increase productivity by providing resources for office automation, preventive maintenance, risk management/employee safety, and employee training. REVENUE POLICIES The City will try to maintain a diversified and stable revenue system to minimize short- run fluctuations in any one revenue source. The City will attempt to maximize benefits from major revenue sources as a way of maintaining a stable property tax rate. The City will follow an aggressive policy of collecting revenues. The City will establish all user charges and fees at a level related to the full cost (operating, direct, and indirect) of providing the service, whenever practical. The City will review licenses, fees, and charges annually to determine if the revenues support the cost of providing the service. -7- Parking, Refuse, Wastewater Treatment, Landfill, Broadband Telecommunications and Water funds will be self-supporting through user fees. Rate adjustments will be submitted to Council by ordinance if state or locally legislated, or by resolution (if not state or locally legislated). CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES The City will develop a seven-year capital improvement program, which will be reviewed and updated annually, comply with City Council goals and be compatible with the Comprehensive Plan whenever possible. The complete seven-year capital project funding plan must be balanced each year by matching projected expenditures with proposed revenue sources by fund. Funding for projects should be obtained through borrowing from: - bond market, general obligation or revenue bonds ~ enterprise fund operations and reserves - internal loans The City may utilize General Fund cash balances to fund capital projects whenever available and feasible. The City shall utilize available funding sources for capital improvements whenever practical and feasible such as but not limited to: - federal and state grant funds - special assessments - developer contributions The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs, The budget will -8- provide for the adequate maintenance and the orderly replacement of the capital plant and equipment from current revenues when possible. RESERVE POLICIES The City will establish a contingency line-item in the annual General Fund operating budget to provide for unanticipated expenditures or to meet unexpected small increases in service delivery costs. Operating cash balances at fiscal year-end will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance with existing Bond Ordinance provisions. Reserves will be maintained for equipment replacement and for unexpected major repairs in the General (Library, Parkland Acquisition and Development and Fire Equipment Replacement), Parking, Wastewater, Water, Landfill, Transit, Broadband Telecommunication, Equipment Replacement and Central Services Funds. Reserves, based on third part,/actuaries, will be maintained for the Risk Management Loss Reserve, Medical Insurance and Dental Insurance Funds. "Rolling stock" replacement will be maintained on a replacement cost basis each year. Additions to the fleet are made through allocations in the annual budget. A separate reserve will also be maintained for replacement of the Fire Department vehicles and will be based on replacement cost. All general obligation debts will be paid from the Debt Service Fund. Debt service applicable to Enterprise Fund projects will be paid from the Debt Service Fund, but will be abated from revenues from the respective Enterprise Fund. -9- INVESTMENT POLICIES Disbursement, collection, and deposit of all funds will be managed to insure maximum investment opportunity for City funds. The City will strive to maximize the return on its investment portfolio, with the primary objective of preserving capital in accordance with the City's investment policy and prudent investment practices. All City funds will be pooled for investments, with interest allocations made monthly. DEBT POLICIES The City will confine long-term borrowing to capital improvements. Total general obligation debt will not exceed 5% of total taxable assessed value of real property. o The debt service property tax levy shall not exceed 25% of the total property tax levy. o The City will follow a policy of full disclosure on every financial report and bond prospectus. o The City will use "pay as you go" financing to fund general capital improvement projects, whenever feasible and practical. COMPENSATED ABSENCES Administrative employees hired prior to June 15, 1983 and all other employees hired prior to June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be paid for one-half of the total accumulated sick leave hours at the current effective hourly rate for that employee up to the sick leave payout amount calculated as of June 28, 1985, whichever is less. -10- After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at various rates depending on bargaining group and length of service. Employees are paid for their total unused vacation time upon death, termination (except firefighters) or retirement. However, sick leave can only be used during employment. The cost of compensated absences are recognized when payments are made to employees and the City amends the budget at that time. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES Quarterly financial reports will be prepared. o A three-year financial plan for all operating funds will be prepared by the City Manager and presented to the City Council for their review. c A Seven Year Capital Improvement Program budget will be prepared, reviewed and revised annually. o An independent audit will be performed annually for all City funds. The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance with Generally Accepted Accounting Principles as outlined by the Governmental Accounting Standards Board. PURCHASING POLICIES Purchases for all City departments for the City of Iowa City shall be in accordance with the City Procurement Policy. o Methods of source selection are as follows: -Public Improvements Competitive sealed bidding shall be used for Public Improvement Contracts of $25,000 or greater (Code of Iowa). This process shall consist of: Invitation for bids Public notice -11- Bid opening Bid acceptance and bid evaluation Bid award - City Council/Commission authorization -Professional Services The consultant selection procedures guide all City departments involved in procuring engineering, architectural, and other professional services. Within approved budgets, City Manager awards up to ~25,000; City Council authorization over 925,000. -Major Purchases The Purchasing Division operates a "voluntary purchasing" system rather than a complete "centralized purchasing" system. Under the voluntary system, departments obtain standard operating items, within approved budgets, utilizing Purchasing procedures. The Purchasing Division reviews various categories of merchandise and services and makes recommendations for consolidation and standardization of purchases to reduce duplication and overall costs. -Emergency Procurement In the event of an emergency, supplies, services or construction may be purchased without regard to normal purchase selection procedures to protect the health and welfare of the public. The City Manager shall keep the City Council informed of the extent of the emergency. -Gifts/Conflict of Interest/Interest in Public Contracts Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts, 68B.2A Conflict of Interest and 362.5 Interest in Public Contract; a City officer or employee shall not have an interest, director or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performance for the offer's or employee's of the City, RISK MANAGEMENT POLICIES It shall be the policy of the City of Iowa City to assume the risk of property damage, liability and dishonesty in all cases in which the exposure is so small or dispersed that -12- the loss would not significantly or adversely affect the operations or financial position of the City. Insurance will not be purchased to cover loss exposures below prevailing deductible/ retention amounts of current insurance held by the CiW of Iowa City, unless such insurance is required by statute or by contact, or in those instances in which it is desirable to obtain special services, such as inspection or claim adjustment services in connection with insurance. The deductible/retention amounts will be reviewed once annually by the Director of Finance and the Risk Manager to ensure appropriateness of the amounts. Insurance will be purchased where possible against all major exposures which might result in loss in excess of the City's insurance reserve through the purchase of the following types of insurance. - All risk insurance on real and personal property. - General liability insurance, - Automobile liability in.surance, - Fidelity ana crime insurance, - Catastrophic workmen's compensation insurance, The City will self-insure in those instances where the cost of insurance is so high that it would be more cost effective to assume the risk. Property will be insured on replacement cost basis, as determined by a competent appraisal service, against as wide a range of perils as possible. The value will be reviewed once annually by the Risk Manager and the City's insurance advisor. Loss prevention recommendations made by insurance companies, the state fire marshal or local fire authorities will, whenever possible, be implemented. In those cases in which such recommendations are not followed, a written report in which an explanation or justification is made will be filed with the Director of Finance and the City Manager within 30 days of receipt of the report. -13- Insurance will be purchased only through licensed agents or agencies who have the staff and technical competence to adequately service the insurance provided. insurance will be placed only in insurance companies rated A+ or A in Bests. Insurance places in other companies will require a written report of the particulars, such report to be filed with the Risk Manager. The administration of the risk management policy will be a responsibility of the Risk Manager. Such responsibility includes placement of insurance coverage, maintenance of property appraisals and inventories, processing of claims and maintenance of loss records, and supervision of loss prevention activities. - 14- SUMMARIES & CHARTS Financial Plan Analysis All Funds Financial Summaries Transfers Authorized Personnel Additional Position Requests FINANCIAL PLAN ANALYSIS GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust and Agency Funds, Internal Service Funds and the Special Revenue Funds. A. PROPERTYTAX ProperW tax is the single largest revenue source for the City General Fund, accounting for over 64% of FY97 General Fund revenues. The City's property tax requests for FY97 through FY99, including the FY96 certified tax requests, are proposed to be levied as follows: FY96 FY97 Tax Rate Tax Rate Dollars P. er $1000. Dollars Per $1,000 General 11,997,774 8.100 12,637,456 8.100 Library 399,926 .270 421,249 .270 Transit 1,407,146 .950 1,482,171 .950 Subtotal 13,804,846 9.320 14,540,876 9.320 Employee Benefits 2,908,280 1.963 3,326,729 2.133 Debt Service 2,544,714 1.709 1,892,000 1.200 Subtotal 19,257,840 12.992 19,759,605 12.653 % Chge from prior year 4.2% 0.3% 2.6% (2.6)% Ag. Bldgs. & Land 6,293 3.00____~4 6,615 3.004 TOTAL LEVIED 19,264,133 19,766,220 FY98 FY99 Tax Rate Tax Rate Dollars Per $1000 Dollars Per $1000 General 12,892,821 8.100 13,476,279 8.100 Library 429,761 .270 449,209 .270 Transit 1,512,121 .950 1,580,551 .950 Subtotal 14,834,703 9.320 15,506,039 9.320 Employee Benefits 3,225,032 2.026 3,421,358 2.056 Debt Service 2,740,000 1.704 3,570,000 2.125 Subtotal 20,799,735 13.050 22,497,397 13.501 % Chge from prior year 5.3% 3.1% 8.2% 3.5% Ag. Bldgs. & Land 6,615 3.004 6,615 3.004 TOTAL LEVIED 20,806,350 22,504,012 -15- Following is a schedule highlighting the changes from FY92 through FY97 in assessed value, state rollback, exemptions and taxable assessed value. Taxable assessed value is calculated by applying the state rollback factor to residential value and by subtracting military and TIF exemptions. Agland is not considered in this table since it is subject to a maximum levy of $3.00375 per $1000 or valuation. Description Residential Commercial, Less; Exemptions Industrial & Military & Utilities & A~lland TIF Values Fiscal Year 1997 100% Assessment $1,343,692.710 $800,633,095 - - State rollback .593180 .972824 * - - Less: Exemptions .... (20,304,794) Taxable Assessed Value 8 797,051,680, $ 783,432,856 ${20,304,79~) 'State Rolled Back Railroads and Commerical to .972824; other Utilities and Industrial Fiscal Year 1996 100% Assessment 81,136,350,300 8728,058,842 - - State rollback .675074 - -* ° - - Less: Exemptions .... (12,004,486) Taxable Assessed Value 8 767,120,599 $726,090,574 8112,004,486) °*State Rolled Back Utilities to .97209; Commercial and Industrial are at 100% Fiscal Year 1995 100% Assessment 81.089.889,230 $693.293,313 State toilback .680404 None - - Less: Exemptions .... {9,078,219) Taxable Assessed Value 8 741,564,958 8693,293,313 $ 19,078,219) Fiscal Year 1994 100% Assessment 8 949.139,460 $651,001.896 $ - State rollback .726985 None - - Less: Exemptions .... {8.591,624) Taxable Assessed Value 8 690,010,202 8651.001,896 $ (8,591,624) Fiscal Year 1993 100% Assessment 8 925.388.170 $626,415.370 $ - - State fullback .730608 Less: Exemptions .... [9,948,833) Taxable Assessed Value 8 676.096,04;~ $626.415,370 8 (9,948,833) Fiscal Year 1992 100% Assessment 8 832,042,560 8579,546.900 $ - - State rollback .794636 .... Loss: Exemptions .... [14,255.105) Taxable Assessed Value $ 661,170,964 8579,546.900 8114.255,105) Taxable Assessed Valuation 82,144,325,805 (563,841,269) (20.304,794) ~1,560,179,~2 are at !00% 81,864,409,142 (371,197,969} (12,004,486) $1,481,206,68~ ~1,783,182.543 {348,324,272) (9,078,219) 81,425,780,052 81,600,141.356 (259,129,258) (8,591,624! 81.332,420,474 $1.551,803.5¢0 (249,292,127) {9,948,833) 91,292,562,580, $1,411,589,450 {170,871,586) (14.255,105) 81.226,462,759 - 16- Commercial, Industrial & Percentage Chanf:les Residential Utilities Exemptions ,,Total, FY97 100% Assessment 18.25% 9.97% N/A 15.01% FY96 100% Assessment 4.26% 5.01% NIA 4.56% FY95 100% Assessment 14.83 % 6.50% N/A 11.44% FY94 100% Assessment 2.57% 3.92% N/A 3.11% FY93 100% Assessment 11.22% 8.09% N/A 9.93% FY97 State rollback (12.13%) (3.00%) N/A N/A FY96 State rollback (0.78%) N/A N/A N/A FY95 State rollback (6.41%) N/A NIA N/A FY94 State rollback (.50%) N/A N/A NIA FY93 State rollback (8.06%) N/A N/A N/A FY97 Taxable value 3.90% 7.90% 69.14% 5.33% FY96 Taxable value 3.45% 4.73% 32.23% 3.89% FY95 Taxable value 7.47% 6.50% 5.66% 7.01% FY94 Taxable value 2.06% 3.92% 113.64%) 3.08% FY93 Taxable valde 2.26% 8.09% 130.21%) 5.39% 100% assessed value increased by 15.01% from FY96 to FY97; however, after applying the state rollback factor and exemptions, taxable assessed value increased by 5.33%. The State controls local growth in taxable assessed value through the rollback factor on residential property. The residential rollback factor is tied to the growth in agricultural value state-wide. The FY97 rollback factor of .593180 is 12.13% lower than FY96. The rollback factor along with the maximum state imposed tax rates in the General (8.10), Library (.27) and Transit (.95) levies a[Iows the state to control and limit taxable growth locally. The FY97 General 8.10 property tax levy totaling $I 2,637,456 is used in the General Fund to pay for the support Of many services, such as police, fire, library, park and recreation services. The levy cannot exceed t~8.10 per $1000 of taxable assessed valuation per State law. The FY97 Library tax levy of $.27, which was voted in by a majority of the residents in 1991, will generate approximately $421,249. The initial levy was used to expand Library services and continues to maintain that level of service. The FY97 transit levy totaling $1,482,171 is a "general" levy for transit use and must be receipted into the general fund and then transferred to the Transit Fund. FY98 and FY99 are estimated at 2% and 4.,5% h~gher than the previous year, respectively. The Employee Benebts property tax levy is used for Genera! Fund employer costs of social security (FICA - 7.65%), the Iowa Public Employees Rebrement System costs {IPERS - 5.75%), the Police and Fire Pension contributions (17.66%), health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. In FY96, FY97, FY98 and FY99 the City has or is proposing to levy the Employee Benefits tax at $2,908,280, $3,326,729, $3,225,032 and $3,421,358, respectively. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension contnbubon. approximately $595,000 was used in FY96 and ~n FY97, FY98 and FY99, $457,000, $790,000 and $832,000, respectively. The Debt Service (DS) levy prowdes funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utdized to fund the payment of any ludgments against the City, unless other funding sources are provided. The FY97 levy -17- decreases to $1,892,000 from $2,544,714 in FY96 due to a lower than expected bond issue in Calendar Year 1996. The levy is projected to increase to $2,740,000 in FY98 and $3,570,000 in FY99. New debt issues to pay for the cost of repairs and renovation to streets, bridges. recreation buildings, etc. in 1996, 1997, 1998 and 1999 are $6.1 million (abated by water fees), $6.0 million, $7.0 million, and $4.8 million, respectively. GENERALFUND REVENUES Overall, General Fund revenues in FY1997, 1998 and 1999 increase approximately $600,000 each year. FY97 revenues are approximately $28.7 million or 5.7% greater than the FY96 budget. General Fund revenues are summarized into nine major categories. The analysis of each category follows: Prol)ertv Taxes - This includes the General {8.10), Transit 1.95), Library (.27) and Ag Lend levies. The property taxes as proposed are at the maximum allowable rates as shown above. FY97 property tax revenues are projected to be $14,547,491 or 5.3% greater than FY96. FY98 is projected to increase by 2% to $14,841,318 an.d by 4.5% to $15,512,654 in FY99. Transfer: Emplovee Benefits Levv - this property tax revenue source is receipted into the Employee Benefits Fund and then transferred to the General Fund to pay for benefits of employees (employer share of FICA, IPERS and Police and Fire Pension contributions; health premiums, etc.). FY97 transfers are estimated to be $3,789,583. Road Use Tax - This is a gas tax that is received by the State of Iowa paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual costs of the Traffic Engineering and Streets Divisions less other revenues received by these divisions. Starting in FY96 an additional transfer was made to the General Fund to fund a new forestry position. This position ~s directly related to the maintenance of City street right-of-way. State/Federal Fundinq - The ongoing revenue sources that come from the State of Iowa consist of state aid. personal property replacement tax, bank franchise tax and library open access. The State remits state aid and personal property replacement revenue to the City in two equal restailments, one in December and the other in March. The state remitted bank franchise to the City at the beginning of FY96 for the previous fiscal year (FY95), which is why FY95 is so low. All of the the state revenues are budgeted at approximately the same amount as actually received for FY95, except for bank franchise tax, and reflect no increases in future years. Six police officers were added in FY96, w~th salaries and benefits funded from a Federal Crime Grant. The grant proceeds are for three years (FY96 - FY98). Charqeback of Serwces - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Wastewater, etc.) for services provided in the Finance and Public Works Administrative Diwsions, use of the Document Serwces Division, use of Central Services, Cable TV support to the Library for Audio Visual Lab services and a City Attorney chargeback for services. Fines, Permits and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, bui!ding permits and inspections, parking fines, library services and magistrate court frees. o Contractual Services - Included in this revenue line item is the contract for Fire Department services provided to the University of Iowa. Johnson County contracts with the City for the use of the Library and Senior Center for residents who live outside the City limits of Iowa City but within Johnson County. Hotel/Motel Tax - This revenue is from the 7% hotel/motel tax that is assessed to those establishments within the city limits of Iowa City. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund (10%). The 10% amount that goes to the Parkland Fund is further broken down intoAcquisition (7%) and Development (3%). All Other Income - The largest two revenue sources in all other income are interest income and transfer of parking fines to the General Fund. CEBA loan proceeds are funds from the state for approved applications from local businesses for economic development. The City acts as a pass-through agent and distributes the funds to the approved applicants. TIF Interfund loan repayments are from property taxes associated with the Villa Garden TIF project. [ -19- CITY OF IOWA CiTY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEAR 1995 THROUGH 1999 10000 GENERAL FUND FY 95 FY 96 FY 97 FY 98 FY 99 RECEIPT TYPE ACTUAL RE-EST BUDGET PROJECTED PROJECTED 1! PROPERTY TAX 13,241,127 13,811,139 14,547,491 14,B41.318 15,512,654 2) TRANSFER: EMPL BENEFITS LEVY 3.223.388 3,418.500 3,789,583 4.O12,368 4.000,759 3) ROAD USE TAX 2,228,721 2,673,300 2,964,394 3,004,421 3,131,839 4) STATE / FEDERAL FUNDING: STAT~ AID (formerly Municipal 635,071 636,000 635,000 635,000 635,000 Ass;stance and L~quor Profits) PERSONAL PROPERTY REPLACEMENT 320,777 320,000 320.000 320,000 320,000 LIBRARY-OPEN ACCESS 52,670 0 50,000 50,000 50,000 GRANT-FEMA REIMB-FLOOO 50.880 0 O 0 0 POLICE FEDERAL CRIME GRANT 0 222,271 265,741 279,628 41,609 8ANI( FRANCHISE TAX 957 100.000 100,000 100,000 100.000 TOTAL STATE FUNDING 1,060,355 1,278,271 1,370,741 1,384.628 1,146,609 5) CHARGEBACI( OF SERVICES ADMIN EXPENSE'CHARGEBACK 1,073.217 1,147,620 1,183.663 1,218,303 1,253,982 CITY ATTORNEY CHARGEBACK 39.652 60.000 43,000 43,000 43,000 TOTAL CHARGEBACI(S 1,112.869 1,207.620 !.226,663 1,261,303 1,296,982 6) FINES PERMITS & FEES RECREATION FEES 661,095 717,129 729,709 733,209 737,209 BUILDING PERMITS & INSPECTIONS 471,430 468.925 444.100 449,100 449,100 PARKING FINES- $5 364,440 275.000 340,000 340,000 340,000 LIBRARY SERVICES 266,867 207.592 293.255 294,668 296,130 POLICE SERVICES 153.711 53,250 93,524 77,900 70,295 MAGISTRATES COURT 152.522 110,000 145.000 145,000 145,000 HOUSING PERMITS & INSPECTIONS 121.373 123,350 120.250 120,250 120,250 FOOD & LIQUOR LICEN & PERMITS 91.282 83,730 86,700 86.700 86.700 ANIMAL CONTROL SERVICES 78.322 71,400 94.417 96,825 96,533 BUILDING & DEVELOPMENT FEES 57,060 46,000 45.300 45.300 45,300 CEMETERY FEES & CHARGES 50,185 30,000 35.000 35,000 35,000 TOTAL FINES PERMITS & FEES 2,468,287 2,186,376 2,427,255 2,423,952 2,421,517 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT 721,576 705.000 747.300 770,000 793.000 JOHNSON COUNTY CONTRACT 317,882 313.200 326.190 338,835 367.864 TOTAL CONTRACTUAL SERVICE 1.039,458 1,018,200 1,073,490 1.108.835 1.160,864 8) HOTEL/MOTEL TAX 456.633 440,000 440,000 440,000 440,000 9) ALL OTHER INCOME INTEREST INCOME 392,304 200.000 200,000 200,000 200.000 MISCELLANEOUS REVENUE 91.645 59.310 71,015 72.065 73,358 MONIES & CREDITS 27.9!1 26,000 26,000 26.000 26.000 MILITARY CREDIT 11.406 11,500 11.500 11,500 11.500 CEBA LOAN PROCEEDS 635.000 300,000 0 0 0 LOAN REPAYMENTS 36.041 0 20,000 20,000 20,000 TRANSFER ~N- CABLE TV 25,000 25.000 0 0 0 PROCEEDS FROM SALE OF HOME 0 0 0 0 O PARKING FINES TRANSFER TO GF 472.676 400.000 440,000 440.000 440.000 LIBRARY LOAN AND TRANSFER 0 50.000 0 0 0 FIRE REPLACEMENT TRANSFER 50.000 0 0 0 0 TIF INTERFUND LOAN REPAYMT 48.035 34.324 62,000 62,000 62,000 GRANTS-POMCE/SENIOR CENTER 15.992 0 4,000 4,000 4.000 TOTAL ALL OTHER INCOME 1.806,010 1,106.134 834.515 835,565 836,858 GRAND TOTAL REVENUES 26.636.848 27,139,540 28.674.132 29,312.390 29.948,082 -20- GENERAL FUND - EXPENDITURES The proposed General Fund expenditure budget in FY97 is $28,946,242 and is operationally the same as the FY96 Budget for most departments, with the exception of expanded services provided by the Streets Department. Two new employees are included in the Streets Department to accommodate an additional snow route. FY97 also includes the addition of a half time Human Rights Investigator and the following half time positions increased to full time: Animal Control Kennel Assistance, Police Admin. Clerk Typist, and Parks Division Maintenance Worker I. The FY96 budget included the addition of six police officers and a Forestry Division employee to maintain trees along the right-of-way of public streets. A federal grant pays for the six police officers' salaries and benefits in FY96, FY97 and FY98. A comparison of dollars and percentage changes by major classification of expenditure follows: Actual Budget Proposed Proposed Proposed DOLLARS FY95 FY96 FY97 FY98 FY99 Personal Services $15,783,494 $17,042,321 $18,040,004 Commodities 816,025 980,287 1,00~,099 Services & Charges 4,476,763 5,566,318 5,550,314 Capital Outlay 917,593 2,913,093 1,353,822 Transfers 2,615,308 3,366,557 2,706,003 Contingency - - 180,240 290,000 TOTAL EXPENDITURES $24,609,777 830,048,816 ~28,946,242 9,065,863 $20,153,201 1,011,030 1,041,356 5,853,221 5,712,9379 897,717 958,564 2,835,011 2,839,191 300,000 310,O00 $29,962,842 $31,015,249 PERCENTAGE CHANGE FROM Actual Budget Proposed Proposed Proposed PRIOR YEAR FY95 FY96 FY97 FY98 FY99 Personal Services 4.9% 8.0% 5.9% 5.7% 5.7% Commodities 3.9% 20.1% 2.6% 0.5% 3.0% Services & Charges 1.7% 24.3% (0.3)% 5.5% (2.4)% Capital Outlay (0.1)% 371.7 (53,5)% (33.7)% 6.8% Transfers 25.7% 28.7 (19.6)% 4.8% 0.1% Contingency .... 60.9% 3.4% 3.3% TOTAL % CHANGE 5.2% 22.1% (3.7)% 3.5% 3.5% 1. Personal Services Personal services includes salaries and benefits (health, hfe, disabdity insurance and employer share of FICA, IPERS. and Police/Fire retirement contributions. The FY97 budget includes scheduled step increases and an estimated bargained adjustment. Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three urnohs: AFSCME (Local #183), the Pohce Labor Relations Orgamzation of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. The majority of C~ty employees are represented by AFSCME. This Union ~s comprised of two barga~mng units, one composed exclusively of Library employees and the other composed of employees m all other departments. AFSCME ratified a three-year -21 - contract that spans July 1, 1996 through June 30, 1999. This agreement included a 3.25% adjustment to wages in July, 1996, 3% in July 1997, 2% in July 1998, 2% in January 1999, plus any step increases in each fiscal year. Sworn police officers are represented by the Police Labor Relations Organizations of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, lieutenants, captains, sergeants, and other confidential, administrative, supervisory and less than half-time employees, The police officers union agreed to a three-year contract that spans July 1, 1994, through June 30, 1997. This agreement included a 3.0% adjustment to wages in July 1994, 3.25% in July 1995, 2% in July 1996, 2% on December 28, 1996, plus any scheduled step increases in each fiscal year. The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO ILocal #610). The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and battalion chiefs..The firefighters negotiated a one-year contract, July 1, 1996, which includes a :?.8% adjustment to wages plus any scheduled step increases. Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Approximately 100 administrative and confidential employees received a 3% adjustment July 1, 1995, plus any scheduled step increases. FY97 through FY99 adjustments to wages will be the same percentages as the AFSCME unit, per resolution adopted by the City Council. Commodities Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. Supplies and materials are projected to increase by 2.6% in FY97, 0.5% in FY98, and 3.0% in FY99. Services and Charges Services and Charges cover expenses for liability insurance premiums, Aid to Agencies payments, printing and postage, various service contracts, repairs and maintenance to vehicles, equipment and buildings, chargeback for internal service funds and utility costs. FY97 is estimated to decrease 816,000 or 0.3% less than FY96. The main reasons for the decrease are a one-time payment of $400,000 in FY96 to Moore Business for the Community Economic Betterment Association grant from the State of Iowa and $102,500 for Special Census Costs. Starting in FY97 a charge is added to fund Information Serwces which has been taken out of the general fund and established as an internal service fund. In addition. a charge to fund replacement of existing computer equipment is added, starting in FY97. - 22 ~ The Aid to Agencies budget is partially funded from Community Development Block Grant monies and the remainder funded from property tax revenues in the General Fund. The City Council appropriates money annually to each agency,,. The FY97 budget is proposed to be $383,350 {$105,000 CDBG, $278,350 General Fund). Human services received FY97 requests for funding totaling $456,885, an increase of $86,857 or 23.6% more than the FY96 budget - 960,685 were increases requested by current agencies that receive funding and $26,000 was from two new requests, 92,000 - Independent Living and $24,000 - Youth Homes. The new agency requests were not funded in this financial plan. The financial plan provides funding in FY98 of 9391,804 ($105,000 CDBG, $286,804 General Fund) and FY99 of $400,408 (9105,000 CDBG, $295,408 General Fund). Below is a detailed listing of the actual funding of agencies from FY93 to FY95, and the adopted budgets for FY96 and FY97. Actual Actual Actual Budget Budget FY93 FY94 FY95 , FY96 FY97 Big Brothers/Big Sisters $ 28,500 $ 30,000 $ 31.500 $33,075 $33,600 Crisis Center 24,900 26,892 29,692 31,200 33,000 Domestic Violence Program 31,400 38,900 42,000 44,100 46.000 Elderly Services Agency 47,750 48,750 51,000 53,500 55,105 Emergency Housing Project 2,000 3,500 5.250 6,000 7,500 HACAP 6,000 6,000 6,000 6,240 6.240 Mayor's Youth Employment 39,691 35.000 35,000 35,000 36.000 MECCA 16,000 20,000 22.000 24,500 25.235 Rape Victim Advocacy 12,000 12,000 12,000 12,000 12,500 Red Cross 4,200 4,200 4,200 4,410 4,510 United Action for Youth 47,000 49.000 50.000 53.000 54,900 Neighborhood Centers 27,000 42,976 45.000 47,250 49,000 ICARE 7.500 8,500 8,500 8,925 9,200 Life Skills Housing 14,844 16,990 15.560 -0- -O- Free Medical Clinic -0- -0- -0- 5,000 5,180 Contingency -0- -0- -0- 5,990 5,380 Subtotal $308,785 $342,708 $357.702 $370,190 $383,350 LESS: Amount Funded 1102,535) {121,990) {120.560) {105,000) {105,000) Directly by CDBG Net General Fund Total 9206,250 ,$220,718, ~237,14_~2 {~265,190 $278,350 - 23 - Transfers Following is an itemized listing of actual transfers from the General Fund for FY94 and FY95, the FY96 Budget and Proposed for FY97, FY98 and FY99. FY94 FY95 FY96 FY97 FY98 FY99 TRANSFER TO Actua! Actual 6ud§et Budget Projected Projected Airport Operations 58.155 99,328 103,450 123,000 100,000 104,000 Transit Operations 1,263,240 1,338,844 1,407,146 1,482,171 1,512,121 1,580,551 Transit Operatrans 213,500 317,633 469,000 395,000 532,000 657,000 JCCOG 85,292 67,805 94,966 85,500 91,250 98,000 Employee Benehts Reserve 200,000 200,000 200,000 Trails 8,476 164,499 18,192 Intra City Trails 4,950 30,000 30,000 30,000 30,000 50,000 CIP- Streetscape-near Southside ClPoCiwc Center, A~rport, All Other 234,764 387,635 189,930 50,000 50,000 CIP-HVAC Digital Controls 9,000 6,500 6,500 Equipment Division Loan 4,000 4,000 4,000 Landfill Loan Repay. Fire 177.071 50,000 29,250 29,250 29,250 Fire Truck Replacement 188,855 29,250 Capital Projects 1,168 193.072 38,000 38,000 38.000 CIP*Park Renovation & Improvement 17.761 69,508 152,742 65.000 65,000 65,000 Computer Replacement Reserve- Library 14,800 30,000 45.000 60,000 60,000 60.000 Cable Channel RepJacement- [~brary 9,000 9,500 20,292 11,790 11.790 11.790 Loan Repayment-L~brary 50,000 CIP-Budding Design-Library 66,774 8,336 Parkmg-Senlor Center 6,000 6,000 6,000 6,000 6,000 6,000 Landfall-Loan Repayment-- Sr. Center 2,080.751 20.000 9,000 30,000 30.000 30,000 131,874 57,100 57,100 57,100 12,000 12.OOO 12,000 12,000 2.615,308 3,366,557 2,706,003 2,835,011 2,839,191 CIP-Parks Land Acquisition CIP*Park DeveJopment Total Transfer from General Fund 5. Conbngency The FY96 original contingency budget was $376,357. The balance at 2-29-96 is $180,240 as budget amendments have been processed using contingency. The City Council added $120,000 to the original FY96 contingency of $256,357 for a total of $376,357. Contingency is set at approximately 1% of total revenues. FY97, FY98 and FY99 contingency is $290,000, $300,000 and $310,000. - 24 - D. GENERAL FUND YEAR-END CASH BALANCE The City separates the General Fund cash balance into a Pure Fund Cash Balance and a Reserve Fund Cash Balance. The Pure Fund Cash Balance is that portion of the balance maintained as working capital which is not available for allocation except in emergency situations. The Reserve Fund Cash Balance is allocated for Parkland Acquisition/Development and Library computer equipment replacement, AV/Public Access equipment replacement and State reciprocal borrowing activity. (Fire Apparatus replacement reserve was moved out of the General Fund in FY95 and established as a reserve of the Equipment Division [Internal Service Fund].) The annual year-end cash balance minus the reserve cash balances equals the Pure Fund Cash Balance or the General Fund's working capital position. The following chart gives the Pure Fund Cash Balance for fiscal vears 1995 through 1999. FY95 FY96 FY97 FY98 FY99 Actual Bud.qet Adopted Projected Proiected Beginning Cash Balance Receipts Expenditures Ending Cash Balance Less Reserve Balances Pure Fund Balance 6 8,601,521 6 7,268,824 6 9,295,895 6 6,386,619 6 6,114,509 26,636,848 27,139,540 28.674,132 29,312,390 (24,609,777) (30,048.816) (28,946,242) (29,962,842) 9,295,895 6,386,619 (694,374) (646,790) $ 5,739,829 6,114,509 5,464,057 (696.408) (784,187) 5,418,101 6 4,679,870 5,464,057 29,948,082 (31,015,249) 4,396,890 (868,988) $ 3,527,902 The Pure Fund Balance is 35% of expenditures in FY95, and drops to 11% by FY99. Any unexpected deterioration of the City's cash position will need to be monitored closely. Following the Financial Plan Overview are schedules summarizing the General Fund cash reserve balances. The Pure Fund Balance is used to provide for cash flow in the first quarter of the new fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts m the first three months of the past five years. 3 mos @ Shortfall Sept. 30 Receipts Expenditures in Receipts 1995 64,612,297 $8,637,663 164,025,366) 1994 $4,1 37,291 66,690,150 (62.552.859) 1993 63,835,374 $6,205,082 ($2,369,708) 1992 63,814,379 65,686.785 ( 61,872,406) 1991 63.492,693 $5,348,695 ( 61,856,002) The pure fund balance at year-end will prov.de funding for the shortfall. E. DEBT SERVICE FUND This fund provides for the payment of the principal and interest due on general obligation debt of the City. Funding is provided by the Debt Service Tax Levy and abatement transfers from various Enterprise Funds for their capital ~mprovements which were funded by General Obligation Bonds. Debt Service expenses in FY97 through FY99 include proposed bond issues of $2.0 million in Calendar Year (CY) 1996. $6.0 million m CY97, $7.0 million in CY98, and $4.8 million in CY99. - 25- City of Iowa City General Long Term Debt Bonds Issued in Millions 10, Prop. Tax ~,, Enterprise _ w 8.50 8 7.37 7.00 3 1 28 0 --~rl 88 89 2 98' 2.30 F 4.80 90 91 92 93 94 95 96 97 98 99 Fiscal Year Enterprise: GO Bonds Issued for enterprise funds. Debt to be paid/abated from user fees. Property Tax: GO Bonds Issued for governmental funds. Debt to be paid from debt service lew. -27 - This page intentionally left blank. - 28 - As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY90 through FY99. The total property valuation amounts are actual for FY90-FY96, but are estimates [or FY97 through FY99. Total Allowable Debt Debt as % of Property Margin (5% of Outstanding Debt Allowable Valuation Total Property Val.) at Julv 1 Debt Mar¢lin *FY99 92,277,251,656 9113,862,583 $32,820,000 29% *FY98 2,210,923,938 110,546,197 29,385,000 27% *FY97 2,146,528,095 107,326,405 26,395,000 25% FY96 1,866,504,330 93,325,216 29,675,380 32% FY95 1,783,182,543 89,159,127 20,955,000 26% FY94 1,600,141,356 80,007,068 11,433,900 14% FY93 1,551,803,540 77,590,177 13,711,322 18% FY92 1,413,802,243 70,690,112 1 6,462,582 23% FY91 1,379,028,589 68,951,429 14,985,000 21% FY90 1,308,653,903 65,432,695 15,170,000 23% Estimate The Fiscal Policy also includes the guideline that "the debt service levy shall not exceed 25% of the total levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the total levy for FY90 through FY99. The levies for FY90-FY96 are certified and the FY97-FY99 are projected levies. (The State will certify the levy for FY97 in June 1996.) Debt Total Levy Service Levv As % of Total *FY99 13.501 9 2.125 16% * FY98 13.050 1.704 13% *FY97 12.653 1.200 9.5% FY96 12.992 1.709 13% FY95 12.954 1.661 13% FY94 12.889 1.496 12% FY93 12.826 1.541 12% FY92 12.671 2.103 17% FY91 12.128 2.152 18% FY90 12.028 2.253 19% F, TRUST AND AGENCY FUND The Trust and Agency Fund budgets for Johnson County Councd of Governments (JCCOG). The JCCOG fund is an agency fund. The City acts as custodian for the fund and provides accounting services. JCCOG provides county-wide planning assistance for transportation, human services and solid waste planrang. INTERNAL SERVICE FUNDS Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund. the Central Supply and Print Shop Fund, the Risk Management Loss Reserve Fund, the Health Insurance Reserve Fund and a new Information Services Fund (formerly a division within the General Fund). - 29 - The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from a chargeback to all departments for the maintenance services and the rentals of vehicles. The Equipment Replacement Fund is used to replace almost all of the rolling stock of all City vehicles. Funding is provided from a chargeback to all departments based on the estimated replacement value at the time of replacement. The Central Services Fund covers the operation of the general office supply inventory. the print shop, copiers. phone communications, mail services, radio maintenance and the FAX machine. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds except the General Fund. All funds are charged based on their loss experience and prorated share of the insurance premium. The Health Insurance Reserve accounts for the actual payment of all health and dental claims. Premiums are based on actuarially sound estimates and charged to each department. The Information Services Fund accounts for the Data Processing operating support and replacement of all computer equipment for all divisions except Libraw. Currently, all operating support funding is from a chargeback to the General Fund. A new chargeback system for all funds will be implemented soon. H. SPECIAL REVENUE FUNDS The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund. Public/Assisted Housing and Special Assessments. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. The CDBG and Public/Assisted Housing Funds account for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eli§ib]e projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State and is used to pay for street related maintenance and planning, traffic engineering and street related construction costs. 1. ENTERPRISE FUNDS The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Transit and Broadband Telecommunications. These are primarily funded from user fees for services provided w~th the exception of transit and airport. They receive most of their funding from property taxes, federal and state grants, General Fund subsidy, and the balance from fees. The other six funds are self-supporting from revenue that they generate. 1. PARKING FUND Parking rates were increased last on July 1, 1992. There are no rate increases calculated into the three-year financial plan. Revenues for the three-year plan are flat. Parking fines are receipted into the perking fund to satisfy revenue requirements for Parking Revenue bond covenants. If the bond covenants are satisfied and the cash balance at year end is adequate, the revenue from fines is transferred to the General Fund. Based on the cash balances - 30 - declining from approximately $980,000 at the end of FY96 to approximately $160,000 at the end of FY99, a rate increase to fund operations may need to be enacted sometime within the three-year financial plan. Parking expenditures reflect a parking supervisor increased from 3/4 time to full time; othewise operations are unchanged. Transfers are approximately one-half of the operating budget. Transfers include the funding for debt payments, parking fine transfer to the General Fund, parking reserve for ramp repairs and an operating subsidy to the transit operations. 2. WASTEWATER TREATMENT FUND The wastewater treatment fund reflects the most recent 35% rate increase enacted for bills on or after March 1, 1995, and a change to monthly billing on July 1, 1995. Wastewater fees reflect increases of 15%, 12%, 10% and 10% for billings on or after March 1, 1996, 1997, 1998 and 1999, respectively. The rates, as proposed, comply with the City Council's direction of accumulating cash of 20% (approximately $7.6 million) of the cost of three major wastewater projects estimated at approximately $37.8 million. This cash will be used to pay for part of the project costs as well as new debt service on bonds to be issued for the balance of the project costs. Expenses reflect no new increases in staff in the three-year plan. Transfers are the largest portion of the operating budget and are predominantly for the payment of principal and interest payments on debt that has or will be issued. The three-year plan reflects debt service transfers for principal and interest payments on revenue bond debt to be issued in Calendar Year (CY) 1996 - $18.3 million issue, CY97 - $8.8 million issue, and CY98 - $7.3 million issue. 3. WATER FUND The water fund reflects the most recent 40% user fee rate increase (24% on the minimum and 40% on usage past the minimum) enacted for bills on or after March 1, 1995, and a change from bimonthly to monthly billing on July 1, 1995. Water fees reflect increases of 30%, 25%, 22% and 20% for billings on or after March 1, 1996, 1997, 1998 and 1999, respectively. The rates, as proposed, comply with the City Council's direction of accumulating cash of 20% {approximately $10.7 million) of the cost of three major water projects estimated at approximately $54.1 million. This cash will be used to pay for part of the project costs. Expenses reflect no new increases in staff in the three-year plan. Transfers include the water portion of General Obligation debt that has been issued and new Revenue Bond debt. The three-year plan reflects debt service transfers for principal and interest on new bond issues projected in CY96 - $6.1 million General Obligation, CY97 - $11.75 million Revenue Bonds, and CY99 - $25.5 million Revenue Bonds. 4. REFUSE FUND FY96 operations reflect the new curbside recycling route added March 1, 1995. Curbside recycling fees are scheduled to be increased on March 1, 1996, from $2.25/month to $2.80/month. A recycling container will be provided to all residents. Revenues also reflect the change to volume-based curbside refuse service. A base fee of $8.75/month allows for two containers of refuse to be picked up each week. Any refuse over the two-container limit will need a $1.00 sticker attached. There are no significant changes in operations in FY97 to FY99. 5. LANDFILL FUND The three-year financial plan reflects no increase in tipping fees. There are no significant changes in operations or transfers within this fund. The $1.7 million annual transfer from the -31 - operating fund to landfill replacement reserve is then used to pay the cost of constructing new landfill cells, purchase of additional landfill land, and any major capital projects that are needed at the landfill. AIRPORT Revenues reflect increased income from the new hangar rentals. The Airport operating fund- reflects no significant change in operations. Transfers include a loan repayment to the Landfill Reserve fund for the new T-Hangar, an asphalt overlay project and a major roof repair. The General Fund subsidy is approximately 50% of the airport operating budget in FY97 and decreases to 43% in FY98 and FY99. 7. TRANSIT FUND The Transit Operating Fund reflects many changes in the three-year plan. The three-year plan reflects a recommendation to increase fares from 50¢ to 75¢ per ride effective July 1, 1996. This is estimated to increase fare revenue by approximately $180,000. Federal grant revenue is scheduled to be phased out over the three years, $250,000 in FY97, $65,000 in FY98 and zero in FY99. The FY97 service level as adopted is essentially unchanged. However, City Council will be reviewing options to modify service based on the phase out of federal funding. For accounting purposes, the Transit Operating Fund is considered an enterprise fund, which means fees pay for the majority of the costs associated with this fund; however, fees are one of the smallest portions of this budget. The majority of the funding in the Transit Fund is generated from a $.95 levy on all taxable property within the City of iowa City. This generates approximately 91.4 to 91.6 million a year. In addition, the General Fund is projected to subsidize an additional $315,000 in 1997, $452,000 in 1998 and $487,000 in 1999 to operate this fund. This subsidization has a direct impact on the General Fund operations. State grant revenue is estimated to be approximately $250,000 per year. Starting in FY95, $90,000 per year is being transferred from the Parking Fund to the Transit Fund as an operating subsidy. The three-year plan reflects the elimination of the transfer to the transit replacement fund. The City will pay their portion of new buses through loans and repay from the debt service property tax I~.vy. Below is a summary of revenues by source and the percentage change from the FY95 FY96 FY97 FY98 Actual Bud.qet Adopted Proiected previous year: FY99 Projected Fare Revenue $652,166 $645,000 $831.500 ,,)831,500 $831,500 (3.0)% (1.0)% 28.9% .... Miscellaneous 38,012 32,500 32,500 32,500 32,500 Revenue 9.2% (14.5)% Federal & 554,119 570,260 500,000 315,000 250,000 State Asst. 9.6% 2.9% (12.3)% (37.0)% (20.6)% Transit Tax 1,338,844 1,407,146 1,482,171 1,512,121 1,580,551 Levy 6.0% 5.1% 5.3% 2.0% 4.5% Operating 407,633 559,000 485,000 622,000 747,000 Subsidy 90.9% 37.1% (13.2)% 28.2% 20.1% Total 92,990,774 93,213,906 $3,331,171 $3,313,121 $3,441,551 - 32 - 8. BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable TV operations of the City. The funding source is from a 5% cable franchise fee which is part of the monthly bill for Cable 'IV. There are n(3 significant changes within this fund over the three-year plan. Transfers include an operating subsidy to the Library for cable TV of 940,365 in FY97 and an increase to 843,240 in FY99. In addition, 910,0OO ~ year is transferred to the Cable TV replacement reserve fund, which is used to replace equipment on an as-needed basis. J. RESERVE FUNDS The revenue bond ordinance covenants require that Parking and the Wastewater Treatment Fund set aside these special accounts: a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturities. (Transfers from the appropriate operating fund are made monthly.) b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of principal and interest due on the bonds in any succeeding fiscal year. (Current parking balance is $669,000 and Wastewater balance is 93,513,900.) c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - 9240,000 transferred annually for Wastewater Treatment until a balance of 82 million is reached (current balance is 92,000,000) and $60,000 transferred annually for Parking until a balance of 9300,000 is reached (current balance is $300,000). Parking, Landfill, Water, Transit and Broadband Telecommunications have separate reserves for future capital expenditures. The Parking reserve is to be used for ramp repairs/maintenance, which is performed biannually, and for a future parking facility. Landfili's reserve is to be used for the purchase of additional landfill land and cell construction, closure funding and a perpetual care fund. The Water reserve is available to fund major capital improvement projects for the water plant in future years. The Transit reserve will be used to repay loans from the federal and state governments and to fund future bus acquisitions. Broadband Telecommunications' reserve is for future equipment replacement. - 33 - WATER. RESERVES REFUSE COLLECTION OPERATIONS L~FiLL OPERATIONS TRILNS IT 0 PERJ%T IONS GR~ TOTAL 1,254,352 3.179,86S 288,113 3,467,978 1,344,329 1,716,281 3,060,610 1,661,720 t DISBURSE' TRANSFERS TOTA~ DiS' BALANCE MENTS OUT BURSEMENTS 6'30'96 BALANCE P~E~TY OT}{ER-- T~KNSFER$ TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE OOT BUR S ~"~F.24T S 6-30-99 GENERAL FL~qD 6,386.619 14.547.491 7.255,977 2.706,003 6,114,509 DEBT SERVICE 620,461 1,892,000 1.996,873 615.613 CAPrTAL PROJECTS 23,271 2,050,377 23,271 6,870.664 22.108,750 2.956,400 10.089.426 28.674,~32 26,240,239 3.888,873 3,893,721 24,159,127 24,159,127 2,962,~00 1,523,847 1,099.598 670,280 10,089,426 3,008,2%6 5,474,684 5,035,739 6.135.091 3,489,469 G P.~u~D TOTAL 28,946.242 3,593.721 24.159,127 3.153.445 9,448.329 5,039.739 All Funds FY97 Budget Where the money comes from Federal & State Aid 12.1% Serv. & Charges 28.7% ~ ;.':: ~...,: .. .' .... '"' ' "'~ ':'" """-' '." ....' '~'~ Fines, Fees, Permits ~, ,:,.~?,.....:.,;,,.,..: ..:_ ~ - 5.7% I~ ':~' '" : -.' ,. ~- ' ,:...' ._'. ~'.-.u.,.. :.' :~i~ Interfund Transfers 20.2% Property Taxes 17.2% General Fund 25.8% Spec. Revenue ,~:~, ... ~ .~... . . . .~_.~ ~ nternal Service ..... · .......... 3.5% S '- .'.'-J :.-~ .'. · . '. ; '.-,· pit ..... ' ...... Ca al Project ..,.... 21.6% :: '":' ;:':' · "":" ' Enterprise Fund 30.6% Where the mo~ey goes - 37 - This page intentionally left blank. - 28- 6-20-97 CAPITA/. PROJEC~S 23,271 PARKING OPERATIONS 792. 900 WASTEWATER TREATMENT OPEP. ATION 4,298, 193 WATER 09EP~TIONS 2,883,153 TP~SIT OPE~.ATIONS 196.891 T.~SiT RESERVES 69.677 6,1~9,664 6,159.564 5.811,87~ 6,811.874 9,482,683 7,405,970 7.405,970 3,499. i55 2.675.305 6,174,460 ~,114,663 69,677 ~ROPERTY OTHER T~SIT RESERVES 69.677 BROADBAND TELECOMMUNICATIONS 72,$92 62,000 2.405,700 1.540,300 1,997.000 1.997.000 2.012,439 20,000 302,000 302,000 276,329 96,000 10,000 106.000 919,000 24,000 943,000 1,943,500 740,694 740.694 990.491 2.779.900 2.779.500 2,527.524 4.500,000 4.500,000 1,979 4,098,594 64,580 832,000 4.337.938 203,040 4.050,663 90.000 50,000 220 832.000 13.391 13,391 13,391 62,000 62,000 10,478,041 6,890.791 6.430,079 9,510,198 6.992,443 9.996.671 2,032,439 292.944 3.904.529 2,088,611 557,739 372,922 18,887 123,915 13,391 21,199 62.000 SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER TO GENERAL FUND: rO~-OPERATIONAL ADMINISTRATION TRANSFER FROM °FY97 FY98 FY99 Parking Supervision Other Employes Benefits T[F - Villa Gardans 440,000 2,731,830 62,000 POLICE: ADMINISTRATION PATROL CRIMINAL INVESTIGATION RECORDS COMMUNITY SERVICES COMMUNITY SERVICES JO CO TASK FORCE FEDERAL CRIME GRANT 440,000 2,906,477 62,000 FIRE DEPARTMENT TRAFFIC ENGINEERING 440,000 3,093,673 62,000 STREETS FORESTRY Employee Benefits Fund 12,196 12.806 13,446 Employes Benefits Fund 362,934 381,081 400.135 Employes Benefits Fund 59,479 62,453 65,576 Employee Benefits Fund 10,744 11,281 11,845 Employes Benefits Fund 7,524 7,900 8,295 Employee Benefits Fund 7,495 7,870 8,264 Employes Benefits Fund 7,524 7,900 8,295 Employee Benefits Fund 37,741 39,628 41,609 LIBRARY: OPERATIONS CABLE CHANNEL REPLACEMENT COMPUTER RESERVE Employee Benefits Fund 362,381 380,500 399,525 Road Use Tax 900,401 936,793 974,900 Road Use Tax 2,083,993 2,087.628 2,156,939 Road Use Tax 33,940 34,850 36,000 40,365 11,790 60,000 7.212,337 1,030,950 524 965,399 1,996,873 DEBT SERVICE: ENTERPRISE FUNDS: PARKING OPERATIONS PARKING RESERVE WASTEWATER TREAT M~-NT RESERVE WATER RESERVE LANDFILL RESERVE Rroadband Telecommunications Library Operations SUBTOTAL GENERAL FUND Water Operations Specml Assessments Wastewater Operations SUSTOTAL DEBT SERVICE 6,000 1,099,598 5,474.684 1,004,100 114,250 1.700.000 123,000 1,482,171 395,000 90,000 AIRPORT OPERATIONS TRANSIT OPERATIONS BROADBAND RESERVE Senior Center Operabens Parking Operations Wastewater Operations Water Operatrans Interfund Loans Landfill Operabens Non-Operational Adm~n. Transit Levy from General Fund Non-Operational Admin. Parking Operations Broadband Operations 10,000 SUBTOTAL ENTERPRISE FUNDS 11,498,803 -41 - 41.778 11,790 60,000 7,472,735 999,005 928,631 1,927.636 6,000 1,094,303 6.159,564 1,676.300 114,250 1.700.000 100,000 1,512,121 532,000 90,000 10,000 12,994.538 43,240 11,790 60,000 7,835,532 953,821 891.430 1.845,251 6,000 1.107,033 6.457.594 2.405,700 114,250 1,700.000 104,000 1.580.551 657.000 90,000 10.000 14.232.128~ TRANSFER TO OTHER FUNDS JCCOG: EQUIPMENT REPLACEMENT SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN TRANSFER FROM FY97 FY98 FY99 Non-Operational Admin. Landfill Surcharge Reserve Road Use Tax CBO Maintenance Operations Refuse Operations 85,500 91,250 98,000 37,000 38,500 41,200 66,000 70,000 75,000 4,000 4,000 4,000 20,000 20,000 20,000 EMPLOYEE BENEFITS OPERATIONS Employee Benefits Reserve 4§7,000 790,000 832,000 EMPLOYEE BENEFITSRESERVE CAPITALPROJECTS Non-Operational Adm~n. Govt. Bldgs. Oper. & Maintnenance Landfill Reserve General Fund Non-Operational Admin. Parking Renewal & Impr. Reserve Transit Reserve Parkland Acquisition Fund General Fund-Parks & Rec. Road Use Tax SUBTOTAL OTHER FUNDS 200,000 200,000 9,000 6,500 6,500 1,500,000 98,192 80,000 80,000 250,000 250,000 231,370 69,100 69,100 69,100 103,O00 103,000 103,000 1,289,715 1,345,215 815,715 2,919,877 4,317,565 2,394,515 GRAND TOTAL 23,627,890 26,712,474 26,307,426 - 42 - SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS- TRANSFERS OUT TRANSFER FROM BUDGETED FUND GENERAL FUND: NON-OPERATiONAL ADMINISTRATION OPERATIONS & MAINTENANCE CBD MAINT OPERATIONS FIRE GENERAL ADMIN. PARKS OPERATIONS PARKS PARKS OPERATIONS PARKS OPERATIONS PARKS OPERATIONS PARKS OPERATIONS LIBRARY ADMINISTRATION SENIOR CENTER OPERATIONS PARKLAND ACQUISITION RESERVE ENTERPRISE FUNDS PARKING SUPERVISION TRANSFER TO DESCRIPTION Airport Operations Transit Operations Transit Operations JCCOG Employee Benefits Reserve Trails Intra City Trails ClP- Streetscape-near Southside CIP-HVAC Digital Controls Equipment Oiwsion Loan Landfill Loan Repey-Pire Capdal Projects Fire Truck Replacement Capital Projects Capita! Projects Capital Proiects Capdal Projects Capital Projects CIP-Park Renovation & Improvement Computer Replacement Reserve- Library CaMe Channel Replacement- L~brary Park~ng-Semor Center LandflU-Loan Repayment-- St. Center CIP-Parks Land Acclu~s~tion CIP-Park Development Total Transfer from General Fund General Fund Admm Transd Operations Renewal & Improy. Reserve Bond & Interest Sinking Capital Projects FY97 Budget FY98 Preened FY99 ~a~ed Airport Subsidy 123,000 100.000 104,000 Transit Levy 1,482,171 1,512,121 1,580,551 Transit Subsidy 395.000 532,000 657.000 Iowa City's Portion 85,500 91,250 98,000 Future Employee Compensation 200,000 200,000 Trails 18,192 Intra City Trails 30.000 30,000 30,000 Streetscape-near Souths~de 50.OO0 50,000 50,000 · HVAC Digital Controls 9,000 6,500 6,500 Skid Steer Loader 4,OOO 4,000 4,000 Loan Repayment 29,250 29,250 29,250 Park Shelter Improvements 10,O00 10,000 10,000 F~re Truck Replacement Park Development-Future Parks Footbridge Replacement Parks S~dewalk Replacement Parks Acceseibihty Program Parks-Pkg Lo1 Improvements Park Renovation & Improvement Computer Replacement Reserve Cable Channel Replacement 38.000 10.000 5,000 25,000 15.000 65,000 60.000 11,790 5.000 30,000 57.100 12.000 2.706.003 440.000 90.000 170.000 929.598 250,000 Reserve Par~ng*Sr. Ctr. Loan Repayment 38,000 10,000 5.000 25,000 15.000 65,000 60.000 11.790 6,000 30,000 57,100 12,000 2.835,011 440,000 90,000 170,000 924,303 Land Acquisition Pa[k Development Subtotal General Fund Return Parking F.nes Operating Subsidy Parking Reserve Revenue Bonds Ramp Repairs 38.000 10.000 5.000 25.000 15,000 65.000 60.000 I%790 5,000 30,000 57,100 12.000 2.839.191 440.000 90.000 170.000 937.033 250.000 WASTEWATER OPERATIONS WATER SUPERVISION Bond & Interest Sinking Debt Service Debt Serwce Debt Serwce Debt Service Abeted G.O- Bonds 1996 Revenue Bonds 1997 Revenue Bond Issue 1998 Revenue Issue.interest Abated G.O. Bonds Debt Service 1996 Revenue Bonds Debt Serwce 1997 Revenue Bond Debt Service 1999 Revenue Bond Debt Serwce Abeted G.O. Bonds - 43 - 3.475.184 1.622.OO0 377,500 965.399 532.O00 336,100 1,030.950 3.469,564 1,622.000 755,000 313,000 928,631 532,000 1,008,300 999.005 3.454,594 1.622,000 755,000 626,000 891.430 532.000 1.008.300 729.400 953.821 SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS- TRANSFERS OUT TRANSFER FROM RECYCLING CURBSIDE COLLECTION LANDFILL OPERATIONS TRANSFER TO Oepr. Ext., & Improvement Reserve Equipment Reserve 'DESCRIPTION For Future Improvements Repay Loan-3 Packers, Recycling Excavntion,.Closuras. Landfill Reserve Replacement JCCOG Solid Waste Planner FY97 FY98 FY99 Budget Projected Projected 136.000 136,000 136,000 20,000 20,000 20.OO0 1.700,000 1,700,000 1,700,000 37,000 38,500 41,200 LANDFILL REPLACEMENT RESERVE AIRPORT OPERATIONS TRANSIT RESERVE BROAOBAND TELECOMMUNICATIONS Capital Projects Capital Projects Landfill Reserve Landfill Reserve Capital Projects General Fund. Library Replacement Reserve Capital Projects Transfer 200,000 Landfill Cell 1,300,000 Loan Repaymete-Hangers 35.000 35,000 35,000 Loan Repay-AsphalUTerminal 20.000 20,000 20,000 Res Replacement 231.370 A.V. Lab Suppor~ 40,365 41,778 43.240 Equipment Replacement f 0,000 10.000 10.OO0 Subtotal Enterprise Funds --i2,448,466 14,753,081 14,465,O18 SPECIAL ASSESSMENTS EMPLOYEE BENEFITS OPERATIONS Debt Service Police Dept. I~re Dept Non-Operating Admin. Abeted G.O. Bonds 524 Pension & Retirement 505.637 530,919 557,465 Pension & Retirement 362.381 380,500 399.825 General Fund Employee 6eriefits 2.731.830 2.908,477 3,093,673 PUBLIC SAFETY RESERVE ROAD USE TAX Employee Benefits Op. Police & File Benefits 457,000 790.000 832,000 General Fund. Traffic Eng. Operations General Fund. Streets Operations Forestry Operations JCCOG-Trans. Planrang Operations Capital Projects 900,401 936,793 974,900 2,063,993 2.067,628 2.156.939 33,940 34,850 38.000 66.000 70,000 75.000 Second Avenue Bridge 71.0OO Brookside Drive 79,500 Waterfront Drive-North of Southgate 50,000 Foster Road. West of Dubuque Traffic SlgnaI-ACT/H~ghway 1 First Avenue-Muscatina to Bradford Willow St-Muscatine to Brookside Highway 6~Laft Turn at F~rst Avenue Dodge St.-Governor to N.Dubuque Rd. River Street-R~verside to WooIf Ave. Wooif Avenue-Newton to River St. Traffic Calming Traffic Signals Asphalt Resurface & Chip Seal - 44 - 150,000 40,000 25,000 50.000 50.000 285.715 105.000 50.000 159.000 160.000 50.000 50,000 285,715 160.000 50.000 50.000 285,715 TRANSFER FROM TAX INCREMENT FINANCING UNBUDGETEO FUNDS SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS- TRANSFERS OUT T~NS~RTO DESCRIPTION Scott Blvd. Extended-Phase Southgets Avenue North: East-West Arterial-Phase North: East-West Arterial-Phase South: East-West Parkway Curb Ramp ADA Villa Gardens Loan Repayment Subtotal Other Funds TOTAL BUDGETED FUNDS TOTAL UNBUDGETEO FUNDS GRAND TOTAL FY97 FY98 FY99 Budget ~eotod ~oJsoted 315.000 324.000 235,000 50,000 50,0OO 170,000 50,000 50,000 62,000 62,000 62,000 8,473,421 9, i24,382 9.003,217 23,627,890 26,712,474 26.307,426 23.627,890 26.712,474 26,307,426 City Council City C~erk City Attorney City Manager Human Relations Finance Government Buildings Human Rights Activities Planrang & Comm. Develop. Engineenng Public Works CBD Maintenance Energy Consentebon Pohce Pro!e~on Fire Protection Animal Control Housing & Inspection Svcs. Traffic Engineering Streets Maintenance ForestP/Operaboas Cemetery Recreation Parks Library Parks & Rec Dept. Admin Semor Center Total General Fund Parking System Operabons Wastewater Trmt Oper Water Oper & Murat. Refuse Collection Operaboas Landfill Operations Airport Operations Mass Transit Operaboas Broadband Telecommunications Total Entefpnse Fund Libra,¥ Dev. Office Salary J.C.C.O.G Informabort Serwces General Fleet Maintenance Eqmpment Replacement Central Sup & Pnnt Assrated Housing R~sk Management M~sc Community Development Employee Benefits CDBG Metro Entitlement Total Other Funds Grand Total CITY OF IOWA CITY AUTHORIZED PERSONNEL LISTING FULL TIME EQUIVALENTS FY96 FULL PART TIME TIME 7.00 4.00 0 50 6.00 3.00 3.00 25.55 2 87 2 00 1.25 1.00 8.95 9.50 2.00 2.00 O.5O 81.00 1.00 52.00 4.00 0 56 13.00 7.00 20.25 3.00 3.00 11,00 2.00 1000 050 28 00 9 25 200 5.00 0 50 313.75 18.43 1650 1075 25.00 26 25 0.50 18 00 12.00 I 00 0.50 32OO 1700 3 00 0 60 133 75 29 35 2.00 4.80 5.00 0.50 9 50 0.50 1 00 0 50 12.00 0 75 1 30 0 29 0.80 0.15 0.23 3.45 0 50 40.00 3 27 TOTAL 7.00 4.50 6.00 3.00 3.00 28.42 3.25 1.00 8.95 9.50 2.00 2.00 0.50 82.00 52.00 4.56 13.00 7.00 20.25 3.00 3.00 1300 10.50 37 25 2 00 5.50 332.18 27 25 25 00 26.75 18.00 12.00 1 50 49.00 3.60 163.1~ 2.00 4 80 5 5O 9.50 0.50 1.50 12 75 1 59 0 8O 0 38 3 95 43 27 487.50 51 05 538 55 FY97 FULL PART TIME TIME 7.00 4.00 050 6.00 3.00 3.00 25.45 2.87 2.00 1 75 1.00 0.50 8.95 9.50 2.00 2.00 0 50 81.00 1.50 52 O0 5.00 13.00 7 00 22.25 3.00 3.00 11.00 200 10.00 1.00 28.00 9 25 2.00 5.00 050 316.65 19.87 1750 1000 25.00 26 75 19 00 12 00 1.00 0.50 30.50 18.00 3.OO 0.60 134.75 29 10 2.00 4.80 5 O0 0 50 9 7O 030 050 1.10 0.50 12.00 Q75 1.30 029 1.10 0.20 0 15 0.23 3.15 O3O 40.60 3 27 492.00 ~52 24 TOTAL 7.00 4 50 6 O0 3.00 3.00 28.32 3.75 1.50 8.95 9.50 2.00 2.00 0.50 82.50 52.00 5.00 13.00 7.00 22.25 3.00 3.00 13.00 11.00 37.25 2 00 5.50 336.52 27 50 25 00 26.75 19.00 12.00 1.50 48.50 3 6O 163.85 2.00 4 80 5 50 9.70 0 8O 1 60 12 75 I 59 1 3O 0 38 3.45 43.87 544, 24 - 46 - FY96 TO FY97 CHG (0.10) 0.50 0.50 0.50 0.44 2.00 0.50 0 25 1 00 (0.50) 0.75 0 2O 0.30 010 0.50 (0 50) 0.60 5.69 I CiTY OF IOWA CITY FY97 ADDITIONAL POSITIONS REQUESTED POSITIONS REQUESTED - FUNDED IN FYg7 PROPOSED Department Position FTE Wages Benefits Total Police Administration Administrative Clerk/Typist 0.50 12,024.28 4,525.18 16.549 46 Human Rights Human Rights Investigator 0.50 16,960.68 5.135.45 22,096.13 Animal Shelter Kennel Assistance 0 44 9,343.90 3,891.79 13,235.69 Streets Diwsion M.W.I-Streets 2.00 45.391.10 17,849 84 63,240.94 Parks Division Maintenance Worker II-Parks 0 50 12.189.30 4.484.08 16.673.38 I~*-~)tal General F'und Positions Requested and Funded: 3.94 ¢5~'909.26 3,~.88~.34 Parking Supervision Parking Operations Supvervisor 0.25 9.134.80 2.738 29 Transd Operations Account Clerk 0.25 6.885.95 2,351 80 " Grand Total of Additional Pos~bons ~'unded in FY97 Proposed 4 44 111.930 01 40.9~6.43 131,795601 11.873.09 9,237.75 152.906,44I POSITIONS REQUESTED- NOT FUNDED IN FY97 PROPOSED Department e Position FTE Wage~ Benefi~ - Total Engineering Department Civil Engineer 1.00 36,126.13 10.865 70 46,991.83 Engineering Department St. Engineering Tech 1~00 28,696.93 9.792.71 38.489.64 'Total Engineenng Department 2 00 64.823.06 20.658.41 85.481.47 Police Patrol Po',~ce Criminal Investigation Police Records Fmergency Commumcabons *Total Pohce Department F~re Department - Public Educ. F~re Department - Pub!ic Educ *Total Fire Department Community Service Officer 1 00 24.261 75 9.263.72 33.525 47 Community Service Officer 1 00 24,261 75 9.263.72 33,525 47 Police Records Clerk 1 00 22.695.55 9.038.32 31,733.87 Emerg Corem D~spatcher 3 00 61,850 55 26,213.25 88,063 80 6 00 133.069.60 53.779.01 186,848 61 Code Enforcement Coordinator 1 00 39,459.43 15.478.84 54.938 27 Public Education Spec~al~st 1 00 39,459.43 15,478 84 54,938 27 2 00 78.918.86 30.957 68 109,876 54 Arereal Shelter Clerk/'ryp~st Q50 11.347.78 4,525 86 15,873.64 Animal Shelter Custodian 025 5.153.70 2.143 23 7.296.93 Animal Shelter Kennel Assistant 1 00 21.234.93 8.825 51 30.060 44 *Total Arereal Shelter 1 75 37.736.41 15.494 60 53.231 01 H I S Administrabon General Recreation Adman Parks Operatrans &Mtce Zomng Enforcement Officer 1 00 33.920.33 10,547 28 44,467.61 Recreation Program Supervisor 0 50 16.267 78 5.040 20 21.307.98 Maintenance Worker h. Parks 1 00 23.441.75 9.030 66 32.472 41 Library Pubhc Services Library Public Serwces *Total Library Coordinator 1 00 40.572.58 11,531 42 52.104 00 Library Assistant II 0 25 6.524 13 2.357.35 8.881 48 1 25 47,096 71 13888 77 60,985 48 Parks & Recreation Senior Center Operabons Landscape Archdect/Pro! Mgr 1 00 30.476 33 10.063.81 40,540 14 Commun~catmns Spec 1 00 32.534 53 10,347 71 42.882 24 ~*.To. ta! General Fund Positions Requested. Not Funded 17 50 498.285.36 .... Water Customer Service Water Engineering Techmc~an 1 00 20,616 85 179.80813. 8,624.35 29,2412o Information Services I S Operations Spec~al~st 0.50 12,024 28 4.468 48 16,492 76 Information Services Programmer Analyst 0 50 17,662 80 5,387.45 23.050 25 'Total Information Services 1 00 29.687.08 9.855,93 39,543.01 I;'Grand Total of Positions Request'ed. Not Funded 1950 548,589.29 198.288.41 746,877 70 GRAND TOTAL OF ALL NEW POSI~i~3NS - 47 - -2394 660.519.30 239.26484 899.784.14 I GENERAL FUND SUMMARY Financial Plan Summary General Fund Reserves Summary of Receipts and Expenditures GENERAL FUND FINANCIAL PLAN FOR PY9? - FY99 11,518.535 12,004.067 12,644,071 12,899.436 13,482,894 27,911 26,000 26,000 26,000 26,000 11.406 11,500 11,$00 11.500 11,500 320,797 320,000 320,000 320,000 320,000 91.282 83,730 86,700 86.700 86,700 471,410 468,925 444,100 449,100 449,100 121,373 123,350 120,250 12~,250 120,250 50,185 30,000 35,000 35,000 35,000 152,622 110,000 145,000 145,000 146,000 364,440 275,000 340,000 340,000 340,000 18,700 7,630 11,150 11,290 11,433 661.0~8 717,129 729,709 733.209 737,209 26,636.848 27,139.540 28.674,132 29.312.390 29,948.082 15,788,494 17,042.321 18,712.199 18,040,004 19.065,863 20,153,201 4.477.357 5.566.318 5,649,260 5,950,314 5.853.221 5,712.937 2,615,308 3,266,587 2,706.003 2,700,003 2,835.011 2,829,191 0 180,240 290,000 290.000 300.000 310,000 24.609,777 30,048.816 30.575.373 28,946,242 29.962,842 '31,015,249 EndIn9 Balance 9,295.895 6,386,619 6.314,509 5.464.057 4,396.890 - 50 - General Fund FY97 Budget State Road Use Tax 4.8% , All Other 10.4% .~.~..i 8.7% Empl. Ben. Transfer 13.2% !~'~'"'""-. =..' , .. ,.' ~. '...~_:'.',' ~. ... . ....- Prope~ Taxes 50.7% Fines, Fees & Licenses 12.2% Where the money comes from Planning/HIS/Sr Ctr Subsidy 7.5% Admin/Finance ! 10.6% 14.9% Where the money goes Public Works 13.0% Library_ 9.8% Parks & Rec. 12.9% Fire 11.8% -51 - This page intentionally left blank. GENERAL FUND RESERVES SUMMARY OF YEAR END BALANCES FY94 FY 95 FY96 FY97 FY 98 FY99 ACTUAL ACTUAL BUDGET BUDGET PROJECTED PROJECTED Library: Regional Library Reference Office Reserve ~14,725 .~5,851 ~5,851 [823,150! {~37.650) {$53,738! Library Xerox & DamagalLoss 8ool~s 16,858 20.784 20,784 24,478 27.309 29.250 hbrary Reciprocal Borrowing 34.328 86,381 86.381 114,616 167,374 219.632 .L~l~rary Eqmpment Reolecement 9.341 4,394 24.686 36.476 48.266 80,056 Library Pubhc Access Equipment Replacement 5,893 8,502 0 0 0 0 Library Computer Replacement 13,119 19.087 64,087 124,087 184.087 244,087 Total Library Reserves 94,264 144.999 201,789 276.507 389,386 499,287 ParkSend: . Paridand Acquisition Reserve Parkland Development Reserve Total Parkland Reserves Fire Equipment Ral}lacement Reserve Grand Total General Fund R§sen~es 504,898 518,362 412.788 386,488 17.314 31,013 32,213 33,413 522,212 549,375 445.001 419.901 360.188 34.613 394,801 333.888 36,813 369.701 72.518 0 0 0 0 0 688.994 694,374 646,790 696,408 784,187 868,988 6130190 Balance GENERAL FUND RESERVES LIBRARY Regmnal Library Library Public Reference Library Xerox & Libran/ Library Access L~brary Office Damege/Los~ Reciprocal Equipment Equipment Computer Total Library Reserve Books Borrowing Replacement Replacement Replacement Reserves $0 $0 $0 $7.685 86.344 $0 $14.029 Receipts 0 0 46,223 3,500 0 0 49,723 Expenditures 0 0 0 (4.393) 0 0 {4,393) 6/30/91 Balance 0 0 46,223 6,792 6,344 0 59,359 Receipts 0 0 43.354 5.500 4.500 0 53.354 Expenditures 0 0 {34.342) (2.213) 0 0 {36.555) 6~30~92 Balance 0 0 55.235 10.079 I0.844 0 76.158 Receipts 35.248 46.402 40.821 6.000 4.500 52.400 185.372 Expenditures (15.841} (26.387) (52.795) {3.499) (5.412) (44,539) (148.473) 6/30/93 Balan. ce 19,407 20.016 43.261 12,580 9,932 7,861 113,057 Recmpts 3.841 33.422 43.833 6.500 3.000 14.356 104.952 Expenditures {8.523) (36.580) (52.766) {9.739) {7.039) {9.09B) (123.745) 6130194 Balance 14.725 16.858 -34.328 9.341 5.893 13.119 94.264 Receipts 15.699 34.711 70.362 6.500 3.000 30.197 160.469 Expenditures (24.573) (30.785) {18.309) (11.4'17) {391) (24.229) {109.734} 6130/95 Balance 5,851 20.784 86.381 4.394 8,502 19,087 144,999 Re-estimated: Receipts 0 0 0 20.292 0 45.000 65.292 Expenditures 0 0 0 0 (8.502} 0 (8.502) 6130196 Balance 5.851 20.764 86.381 24.686 0 64.087 201.789 Budgeted: Receipts 15.000 32.475 64.000 11.790 0 60.000 183.265 Expenditures {44.001) (28.781! {35.765) 0 0 0 (108.547) 6130/97 Balance ($23.150) $24.478 $114.616 836.476 $0 $124.087 $276.507 ProJectedt Rece,pts 15.000 32.475 B4.000 11.790 0 60.000 183.265 Expenditures (29,500) {29,644) (11,242} 0 0 0 (70,386) 6/30198 Balance ($37.650) 527,309 $167,374 $48,266 $0 $184,087 8389,386 Projected: Receipts 15.000 32.475 64.000 11.790 0 60.000 183.265 Expenditures {31.088) (30.534) {11.742} 0 0 0 {73.364) 6/30/99 Balance ($53.738) $29.250 $219.632 $60.056 $0 $244.087 $499.287 (1) (1) Comb,ned with L~brary Equipment Replacement in FY 96. - 54 - 6130190 Balance GENERAL FUND RESERVES PARKLAND AND FIRE EQUIPMENT Parkland Parkland Acquisition Development Total Parkland Reserve Reserve Reserves 388.410 0 388,410 Receipts 40,416 0 40,416 Expenditures (9,384) 0 (9,384) 6130/91 Balance 419,442 0 419,442 Receipts 39.516 0 39,516 Expend[tums {23,1071 0 (23,1071 6130192 Balance 435,851 0 436.851 Receipts 32,824 4.497 37,321 Expenditures (15) 0 (15) 6~30~93 Balance 468.660 4.497 473,15.7 Receipts 37.406 12,817 50,223 Expenditures (1,168} 0 (1.1681 6/30194 Balance 504,898 17.314 522,212 Receipts 31,964 13.699 45,663 Exl)end~tures (18,5001 0 (18,500) 6~30~95 Balance 518,362 31.013 549,375 Re-estimated: Receipts Expenditures 6/30196 Balance Budgeted: Receipts Expendstums 6130197 Balance Projected: Receipts Expenditures 6/30/98 Balance 30.800 13.2 O0 44.000 (136.374) (12.0001 (148.3741 412.788 32,213 445,001 30,800 13,200 44.000 (57,1001 (12.0001 (69.100! 386,488 33.413 419.901 30.800 13,200 44.000 (57.1001 (12,0001 169,1001 360.188 34,613 394,801 Projected: Receipts 30,800 13.200 44,000 Expenditures (57,1001 (12.0001 (69.1001 6130/99 Balance 333.888 35.813 369.701 Fire Equipment Replacement Reserve 52.775 188,371 (194.4701 46,676 111,979 0 158,665 114,446 {215,098) 58.003 14,515 0 72,518 66.337 (138.855) 0 0 0 0 - 55 - CITY OF IOWA CITY OENERAL FUND EXPENDITURES SUlVlMARY BY DIVISION FINAL BUDGET FOR FY97 - FY99 City Counc~! 77,025 85,946 87,613 91,521 95,632 City Clerk 233. 911 245,389 244.998 283,229 272,240 City Attorney 329,448 366.953 372,414 393,357 415.971 Special Census 0 208,831 0 0 8 Cl~y Manager 316,672 329,992 333,625 351,815 371,099 Suman Relations 224,314 259.111 279,608 292,996 307.114 A.d.a. Task Force 594 0 860 886 913 Finance Administration 212,528 238.857 237.488 251.155 268.690 Accounting& Reporting 344,338 386.271 380,498 401,506 423.773 Central Procurement & Services 190.122 210.494 198,25! 209,850 219.739 Treasury 492,855 591.073 627,064 648,947 680.620 Document Services 169,249 194.171 189,351 200,199 211.712 Information Services 373.159 455.927 497,076 682,167 417.791 Rlsk Managemen~ 230,965 461.493 489,125 503,799 518.912 Ooverpm~nt ~ulldlngs 236.333 26~.551 279,146 286,900 298.132 Huma~ Rights Activities 45,808 70,609 104,626 110,145 115,985 Non-operationa! Admln. 2,570,451 4,304.712 3.067.398 3.217,713 3,240,964 P C D Adm~nls~r~t~o~ 165.596 222,077 200,741 211.441 222,770 Urban Planning& Development 180,984 225,741 236,575 249,391 262,962 Reighborhood S~r~lces 63.166 99.947 100.531 104.172 108,310 Con~un~y Der. No~-gra~q~ 58,288 81,734 216,666 70,176 73,897 Scono~ic Development 756.2?6 ~21,841 127.339 131.144 126,814 GRAND TOTAL 24,609.777 80,048,816 28,946.242 29,962,842 31,015,248 - 56- CITY OF IOWA CITY GENERAL FUND ADMINISTRATIVE RECEIPTS SUMMARY FIN~.NCIAL PLA/%' FOR FY97 - FY99 ~'97 FYg$ PY96 FINAL FY98 FY98 ACTUAL ESTZMATI~ 8UI~F.T PRCXT~CTION ~RO.~CTION Property Tax -206,160 2,642.303 1.054.458 1.385.342 1,098,751 Monies & Credits 27,911 26,000 26.000 26,000 26.000 Licensec & Per~t~s 84.353 77.430 80,700 80.?00 80.700 Parking Fines 364,440 275,000 340,000 340,000 340.000 Charges For Services 11,596 4,380 6,680 6,790 6,933 State PopulationSloon=ion 635.071 636,000 635.000 635,000 635,000 8a~ Franchise Tax 957 100,000 100,000 100.000 100.000 Hocel/~tet T~ 114.158 110,000 110,000 110,000 110,000 Inceres= Income 392,304 200,000 200,000 200,000 200,000 ~ans~er-Parktng ~d 472,676 400.000 440,000 440,000 ~0,000 TOTAL 6,048.872 8,674,380 ?,389,111 ?,926.185 ?,856,288 ADMINISTRATIVE DIVISIONS EXPEhrDITURES S~Y FINAL BUDGET FOR FY97 - FY99 City Council 77,825 85,946 87.613 91,611 95,632 City Clerk 233,911 249,389 244,998 283,229 2?2,240 City Attorney 329,448 366,953 372.414 393.387 419,971 Special Census 0 208,831 0 0 0 City Manager 316,672 328,992 333,625 363,816 371,099 Human Relations 224,314 259,111 279,608 292,996 307,114 A.d.a. Task Force 594 0 860 886 913 Finance Administration 212.528 236.85? 237,458 281,155 265,690 Accounting i Reporting 344.338 388.271 380.498 401,506 423,773 Central Procurem~nc & Services 190.122 210.494 198.251 209,850 219.739 Treasu~ 492.855 891.073 627.064 648.947 680,620 GRARD TOTAL 6.048.672 8.674,380 7.389.111 ?,926.186 7.856.288 - 57- GENERAL POLICY & FUND ADMINISTRATION City Council City Clerk City Attorney City Manager Human Relations Finance Government Buildings Human Rights Risk Management Non-Operational Administration Aid to Agencies Funding CITY COUNCIL FINANCIAL PLAN FOR FY97 FY99 PERSONAL SERVICt~S: CITY COUNCIL MAYOR 6.00 6.00 1.00 1.00 7.00 7.00 NOTE: See ADMINISTRATIVE RECEIPT SU~RY for detailed receipts. FY97 0 - 59 - Personal SerVices Co~{aodities Services And Charges Capital Outlay Total CITY CLERK FINANCIAL PLAN FOR FY97 - FY99 182,277 1,917 58,999 1,196 245,389 192,589 192,589 204,249 216,642 1,167 1,167 1.202 1.237 51,742 51.242 77.778 54,361 15,000 0 0 -0 260,498 244,998 283,229 272.240 FY96 FYg? 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 .50 .50 4.50 4.50 CAPITA~ OUTLAY: NOTE: See AD}IINISTRATiVE RECEIF? S~{4ARY for detailed receipts. - 60 - CITY AT T OP/TEY FINANCIAL PLAN FOR FY97 - FY99 CAPITAL OUTLAY: 1 File. vertical 366 366 See AD~IWIST~ATIV~ RECEIPT SII~{,f~RY for detailed receipts. -61 - CITY MANAGER FINANCIAL PLAN FOR FY9?.- FY99 NOTE: See ADhlNIS~RATIVE RECEIP? S~.R~IARY for detailed receipts. - 62 - HUMAN RELATIONS FINANCIAL PLAN FOR FY97 - FY99 -- FY97 BUDGgT -- Personal Services 142,337 153.766 168.297 168,297 178.343 189,018 Commodit ies 5,408 8. 676 7,162 ?. 162 9,378 7,601 Services And Charges 73,571 96,8]7 104,704 104,149 109,275 110,49~ Capital Outlay 2,898 - 452 0 0 0 0 Total 224.314 259,111 280,163 279,665 292.996 307,114 FY96 FY97 CAPITAL OOTLAY: P~RSONNBL ASSISTANT 1.00 1.00 PERSONNEL GENERALIST 1.00 1.00 PERSONNI/I* ADMINISTRAT08 1.00 1.00 3.00 3.00 NOTE: See AD,~IiNISTRATIWE RECEII~T SL~iARY for detailed receipts. FY97 - 63 - FINANCE ADMINISTRATION FINANCIAL PLAN FOR FY97 - FY99 NOTE: See ADMINIS~RA?IVE RECEIP~ SUM}I/tRY for detailed recelDts. - 64 - ACCOUNTING & REPORTING FINANCIAL PLAN FOR FY97 FY99 2.00 2.00 1.00 1.00 ?.00 7.00 FY97 NOTZ: See ;IDMINISTRATiVE RECEIPT $UI{.1/tRY for detailed receipts. ~ 65 - CENTRAL PROCUREMENT & SERVICES FINANCIAL PLAN FOR FY97 - FY99 4.12 4.02 1 Chair, Task 1 Table, worktable FYg? 660 625 440 1,725 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. - 66 - TREASURY FINANCIAL PLAN FOR FY97 - FY99 Personal Services 346.084 393.296 408.988 408.988 433.375 459,261 commodities 451 1,481 2,455 2,455 2,529 2,605 Services And Charges 134,353 189,477 205,740 205,024 211,176 217,510 Capital Ou~la7 11.967 6,819 22.897 10,597 1,869 1,224 Total 492,855 591,073 640,088 627.064 648.947 680.620 NOTE: See AD:{INISTRATIVE RECEIPT Sbl~IARY for detailed receipts. FY9? 2.000 1.830 285 10,597 - 67 - DOCDMENT SERVICES FINANCIAL PLAN. FOR FY97 - FY99 3.00 3.00 4.00 4.00 FY97 NOTE: See AD~HNISTRATIVE RECEIPT SU~]ARY for detal: ¢ recu~ .s. - 68 - INFOP/~ATION SERVICES FINANCIAL PLAN FOR FY9? FY99 NOTE: See ADMINISTRATIVE RECEIPT $[~4ARY for detailed receipts. -69 - GOVERNHENT BUILDINGS FINANCIAL PLAN FOR FY97 - FY99 -- FY97 BUDgeT -- FY95 FY96 DEPT FINAL FY98 FY99 BXPE~ITUR~S: ACTUAL ~STZMATE REQUEST BUDGET PR(k~CTION PROJ~CTiON Personal Services 100,413 107,520 122.150 122,150 129,369 137,036 CoT~odlties 24,333 21,238 22,236 22.236 22.901 23,587 Services A~d Charges 108,868 126,997 122,383 122,360 126.030 129,810 Capita! Outlay 2.719 8,796 7.400 3.400 2,100 1.200 ?ransfers Out 0 0 9.000 9,000 6,500 6.500 Total 236,333 264,5S1 283,169 279,146 286,900 298,133 i Floor Scn~bber, Automatic 2.200 3.400 9.000 9,000 NOTE: See ADMINISTRATIVE RECEIPT SUliMARY for detailed receipts. - 70 - HUMAN RIGHTS ACTIVITIES FINANCIAL PLAN FOR FY97 - FY99 1.00 1.00 .50 FY9? NOTE: See ADMINISTRATIVE. RECEIPT SUNMARY for detailed receipts. { RISK MANAGEMENT FINANCIAL PLAN FOR FY97 - FY99 - 72 - NON-OPERATIONAL ADMIN. FINANCIAL PLAN FOR FY97 FY99 FY96 FY87 CAPITAL OUTLAY: FY87 .00 .00 290,800 River Trail 18,192 Streetscape-near Southside 80,000 Intra City Trails 30.000 Transit Levy 1,482.171 JCCOG Administration 30,500 JCCOG.auman Services 45,500 JCC0G-Rural Planning 9,500 Transit Subsidy 395,088 Airpar[ Subsidy 123,000 Res for Future ~mpl coapnstn 200.000 2,183.863 AiD TO AGENCIES FUNDING Actual Actual Actual Budget Budget FY93 FY94 FY95 FY96 FY97 Big Brothers/Big Sisters $ 28.500 $ 30.000 $ 31.500 $33.075 S33.600 Crisis Center 24.900 26.892 29.692 31.200 33.000 Domestic Wolence Program 31.400 38.900 42.000 44.100 46.000 Elderly Services Agency 47.750 48.750 51.000 53.500 55.105 Emergency Housing Project 2.000 3.500 5.250 6.000 7.500 HACAP 6.000 6.000 6.000 6.240 6.240 MayoFs Youth Employment 39.691 35.000 35.000 35.000 36.000 MECCA 16.000 20.000 22.000 24.500 25.235 Rape Wctim Advocacy 12.000 12.000 12.000 12.000 12.500 Red Cross 4.200 4.200 4.200 4.410 4.510 Urnted Actran for Youth 47.000 49.000 50.000 53.000 54.900 Neighborhood Centers 27.000 42.976 45.000 47.250 49.000 ICARE 7.500 8.500 8.500 8.925 9.200 Lde Skills Housing 14.844 16.990 15.560 -0- *O- Free Medical Chnic -0- -0- -0- 5.000 5.180 Contingency -0- -0- -0- 5.990 5,380 Subtotal $308.785 $342.708 $357.702 $370.190 $383.350 LESS: Amount Funded 1102,53.~) i121,99.q1 ~120,560) 1105,000) {105,000) Directly by CDBG Net General Fund Total $206.250 $2~20,718 $237,142. $265,190 $278.350 - 73 - - 74 - GENERAL FUND HOME & COMMUNITY ENVIRONMENT Planning & Community Development Engineering Public Works Administration C.B.D, Maintenance Energy Conservation Traffic Engineering Street System Maintenance Forestry Cemetery P C D ADMINISTRATION FINANCIAL PLAN FOR FY97 F¥99 FY95 ~Y96 FIN~ FY9$ FY99 Property Tax Miscellaneous Revenue Total Commodities Services And Charges Capital Outlay Total .90 .90 .55 .55 1.00 1.00 2.45 2.45 FY9? - 75 - URBAN PLANNING & DEVELOPMENT FINANCIAL PLAN FOR FY97 - FY99 Personal Services 155,691 181.307 190.045 190,045 201.464 213.599 Com~oditie~ 701 1,965 3,165 3,165 3,261 3,358 SeNices And ~larges 22,443 42.469 44,207 43,365 44.666 46,005 F'f97 3.50 3.50 0 - 76 - NEI~WRORHOOD SERVICES FINANCIAL PLAN FOR Fir97 - P¥99 - 77 - Property Tax COMMUNITY DEV. NON-GRANT FINANCIAL PLAN FOR FY97 - FY99 58.258 81.734 216,666 70,176 73,097 58.258 81.734 216.666 70.176 73.899 Personal Services 33.769 50,015 55.162 55.162 58,446 61.935 Commodities 30 50 480 480 495 510 Services And Unarges 4.778 5,668 ~.054 7,024 7,235 7,452 FY96 FY97 .80 .80 20 .20 CAPITAL OUTLAY: Land Acquisitio~ Loan Repayment FY97 150,000 4,000 154,000 - 78 - ECONOMIC DEVELOPMENT FINANCIAL PLAN FOR FY97 - FY99 FY95 FY~$ FINAL FY98 FY99 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 121.182 221.641 107.139 111.144 116.814 t94 0 0 0 0 0 0 20,000 20,000 20,000 635.000 300.000 0 0 0 756,376 521,541 127.339 131,144 135.814 Prope~y Tax Miscellaneous Revenue LoanRepayments CSBAboan Proceeds Total Personal Services 47,692 52,187 54,703 54.703 57,975 61,452 Co~odities 311 1,069 1,835 1.835 1.891 1.947 Services /md Charges 705,~13 466.820 69,509 69,201 71,278 73.415 Capital Outlay 2,660 1,465 1,600 1,600 0 0 Total 756,376 521,541 127.647 127,339 131,144 136,51~ - 79 - COMPREHENSIVE PLAN UI~DATE FINANCIAL PLAN FOR FY9? - FY99 2.036 865 2,423 2.036 865 2,423 Persona! Services 467 0 537 537 S61 586 Co~modlcles 0 230 0 0 0 0 - 80 - ENOIIq'EERINO FINANCIAL PLAN FOR FY9? - FY99 FY97 FY96 Capital Outlay 15,285 38,746 Total 373,088 633,397 PERSONAL SERVICES: FY96 FY97 CONSTRUCTION INSPECTOR I 1.00 1.00 SR ENGINEERING TECH 1.00 1.00 CONSTRUCTION INSPECTOR II 1.00 3.00 SURVEy pARTY CHIEF 1.00 1.00 FY99 PROJECTION PROJECTION 608,394 644,517 25,000 25,000 500 500 20,000 20,000 0 0 500 500 694,394 690,517 628.280 542.799 5?4.999 609.204 9.594 9,594 9.882 10,177 68.338 67,052 69,063 71,136 15.610 4,860 450 0 --~21.822 624,305 654,394 690,517 9.50 9.50 CAPITAL OUTLAY: FY97 Survey Data Collector 3.480 Trlbrach 8/Op and Adapter 480 Tri-pod Legs 500 Power Vacuum 400 4,860 -81 - PUBLIC WORKS ADMINISTRATION FINANCIAL PLAN FOR FY97 - FY99 - 82 - C B D MAINTENANCE FINANCIAL PLAN FOR F¥97 - FY99 FY97 FY95 FY96 FINAL FY98 FY99 17~ANSFER TO: To EMS for Skid Steer Loader 4.000 4.000 - 83 - ENER(]Y CONSERVATION ADMIN FINANCIAL PLAN FOR FY97 - FY99 FY97 Property Tax 28,002 32,026 36,211 38,301 40.519 Total 28.002 32.026 36,211 38.301 40,519 Personal Services 26,972 29.948 31.477 31,477 33,424 35.495 Co=~odlties 391 412 639 639 658 678 Services And Charges 639 716 4,513 4,095 4.219 4,346 Capital Outlay 0 950 0 0 0 0 Total 28.002 32.026 36,629 36.21! 38.301 40.519 .50 .50 .50 .30 FY97 - 84 - Property Tax Charges For Services FEMA/FRWA Flood Assistanc Miscellaneous Revenue Road Use Tax Total TP, AFFIC EN~INEERIN~ FINANCIAL PLAN FOR FY97 - FY99 FY97 PERSONA~ SERVICES: FY9$ FY97 1.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 7.00 7.00 CAPITAL OUTLAY: I Traffic Signal Equipment FY9? 5,000 5,000 STREET SYSTEM MAINTENANCE FINANCIAL PLAN FOR FY97 - FY99 EXPENDITURES: 841,915 938.505 1.040.898 1.040,898 1,100.791 1, 164.352 243.438 265,920 262.917 262,917 270,805 278,929 433.124 547.049 574.916 574,818 591,974 609,643 13.916 64,314 237.260 186,760 105,500 105,500 1,532.393 1,815,788 2,115.991 2.065.393 2.069,070 2,158.424 PERSONAL SERVICES M.W. ! - STREETS SR M.W. - ST~ETS i Workstation 3,300 7.00 9.00 10arb. Gutter and Brick Repairs 100,000 .75 .75 1 Sidewalk Repair Seml-Azmual 5,500 4.00 4.00 2 2 Ton Dump Truck[s) 59.100 5.00 5.30 1 Spreaders 7.500 2 O0 2.00 8 Pagers 1.960 35 35 2 Snow Plows 8,400 35 35 1 Paving Equlpmenc 1.000 20.25 22.25 186,760 - 86 - ,'? FORESTRY /HORTI CUL TIFRE FINANCIAL PLAN FOR FY97 - FY99 Property Tax Total 156,444 197,845 227,691 233,699 246.014 17,621 31,355 33,940 34,850 36.000 174,065 229.201 261,691 268,549 282.014 Personal Services 118,029 198,796 174,377 174,377 184,270 194,762 Commodities 3,334 5,238 4,954 4.954 5,103 5,256 Services A~d Chal~es 42,557 48,908 72.864 72.220 74,096 76,026 Capital Outlay 4,495 16,259 13.580 10.000 5.080 5.970 Transfers Out 5,650 0 0 0 0 0 Total 174.065 229.201 265,775 261.631 268.549 282.014 3.00 3.00 1 Radios. Portable 1 Wagon. Water 1 R~-LEAF Program 1 Sidewalk Replacement I Trees FY97 4.000 2.200 2,100 10,080 CEMETERY FINANCIAL PLAN FOR FY97 - FY99 35,000 35,000 Personal Services 139.690 146.178 159.428 159.428 168.429 177,971 Co~T~dities 6,325 7,633 7,572 7,S72 ?,801 8,037 Services And Charges 25,571 27,629 28,915 30,838 31,746 32,680 Capital Outlay 3,025 11.080 9,925 9,925 7.595 1,470 Total 174.611 192,520 20S.840 207.763 215.57! 220.158 - 88 - GENERAL FUND COMMUNITY PROTECTION Police Animal Control Fire Housing & Inspection POLICE ADMINISTRATION FINANCIAL PLAN FOR FY97 FY99 PROJECTION PROJECTION Personal Services 222,108 233,531 260,729 260,729 275,687 291,549 Co.modifies 4.624 4,909 6.112 6.112 6.294 6.482 Se~,lce~ And C~a~3es 55,640 61,188 62.633 37,676 27.477 28,301 Capital Outlay 4.382 3,300 3.622 2.622 750 4,200 Total 286.754 302,928 333.096 307,139 310.208 330.532 FY9? 2,622 - 89 - POLICE PATROL FI~ANCIAL PLAN FOR FY97 - FY99 Property Tax 2,173.618 2.585,643 2,385,805 2,408,490 3,038.960 Personal Services 2,564,237 2,821,037 3.068,768 3,035,242 3. 204,980 3,384. 508 Commodities 101.872 143.E?1 154,418 149,378 128,592 132;447 SerVices And Charges 70,160 126,678 124,406 119,820 98,01! 100,949 Capital Outlay 53,988 328,079 218,040 210,540 159,116 131,300 Total 2.790.227 3,419,365 3.565.632 3,514.980 3,590,699 3,749,204 PF~SONA~ SERVICES: FY96 FY97 CAPITAL 0UThAY: C0~'NITY SERVICE OFFICER 3.00 3.00 POLICE SERGEANT 3.00 3.00 POLICE LIEUTENANT 3 O0 3.00 POLICE ~AIN 1.0O 1.00 ~LICE OFFICER 45.0~ 45.00 55.00 55.00 FY97 - 90 - POLICE CRIMINAL INVESTIGATION FINANCIAL PLAN FOR FY97 - FY99 FY97 FY~$ FY96 FINAL RECEIPTS: ACTt~L ESTIMATE BUDGET Property Tax 315.499 432. 637 447,643 Police Services 48,824 0 7,524 Transfer; Em9! Benefits 49.240 60.192 59.479 Total 413.663 492,829 514.646 Services And Charges Capital Outlay Total FY99 8,295 65.576 561.993 514.533 542,948 3,199 3,295 13.737 14.150 5,845 1,600 537,314 561,993 FY97 8.00 8.00 Type~riter File, Lateral with overhead Chair, Desk Chair. Side 2,245 4,400 600 1,000 10,245 -91 - POLICE RECORDS FINANCIAL PLAN FOIl FY97 - F¥99 FY~$ FY96 FINAL FY98 FY99 ACTUAL ESTIMATE BUDGET PBOJgCTIO~ PROJECTION 233.470 297,972 270.110 285.583 296,356 5.691 6,000 5.500 5,800 5,500 8,999 9,779 10.744 11,281 11,845 248.160 313,781 286,354 305,364 212.701 Property Tax Police services Transfer: F~p1 Benefits Total EXPENDITURES: Personal Services 175,172 184,973 222,206 190.471 201,448 213.084 Commodities 7.661 13.189 10,670 10.670 10,990 11.318 Services And Charges 34,702 47,533 01.298 00.847 82,351 83,898 Capital Outlay 30.625 68. 056 380,366 4.366 10.875 5,400 Total 248,160 313,751 694,540 286.354 305,364 313.701 P~RSONAL SERVICES: POLICE RECOP./)S CLERK SR POLICE RECORDS CLE~K POLICE SBRGF.~NT 2.00 2.00 1.00 1.00 4.00 4.00 1 Building Improvements 1,000 2 File. Lateral with overhead 1.000 - 92 - POLICE= COMMUNITY SERVICES FINANCIAL PLAN FOR FY9? - FY99 FY97 FY95 FY06 FINAL RECEIPTS: ACTUAL ESTIMATE BUDGET Property Tax 162.282 178,074 183.313 Police Services 1.361 0 0 Transfer: ~lnpl Benefits 12,742 13,532 15,019 Tota! 176,385 191.606 190,932 FY98 FY99 PROOECTION FR(klECTION 191.918 200,955 0 0 15,770 16,559 207,688 217.514 2.00 2.00 2.00 2.00 FY97 0 - 93 - EMERGENCY COMMUNICATIONS FINANCIAL PLAN FOR FY97 - FY99 FY9? FY9$ ?¥95 FINAL FY9$ FY99 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 468,326 482,070 549,159 571,957 599.652 4,201 0 0 0 0 462,527 482,070 549.159 571,957 599,652 Personal Services 384,896 387,759 483,727 412,664 436,741 462,307 Commodities 4.843 5.915 9.$75 8.075 8.317 8.566 Services ~nd Char~es 70,864 86,696 122.724 122,098 124.889 127,869 Capita! ~utlay 1. 924 1.700 5.322 6.322 1,910 810 Total 462,527 482,070 631,348 549,]59 ~71,957 S99,662 - 94 - ANIMAL CONTROL FINANCIAL PLAN FOR FY9? - FY97 FY~S FY96 FINAL FY99 192.742 184,165 96.825 96.533 Personal Services 149,246 171,$83 256.073 199.972 211,591 22].928 Co~uodities 10.651 17,908 20,203 20,203 20,808 21,429 Total 202.281 260,880 336,550 270,911 289,567 290,690 FY97 1,260 $,000 - 9,5 - FIRE DEPARTIVlEI~IT FINANCIAL PLAN FOR FY97 - FY99 Property Tax 2,027,152 2.184.777 2.286,880 2,380,692 2.515.193 Licenses & Permits 2,844 1,800 2,000 2.000 2,000 Charges For SerVices 776 0 So0 500 500 University Fire Contract 905.239 705.000 747.300 770.000 793,000 F~MA/FHWA FloOd Assistanc 9.879 0 0 0 0 Miscellaneous Revenue 8.549 0 500 500 500 Transfer: ~apl Benefits 312.17~ 326.220 362.381 380.500 399.525 Total 3.066.614 ~.217.797 3.399.561 3.534.192 },710.718 Personal SerViCes 2.646.235 2.677.288 3.030.478 2.920.600 3.079.394 3.247.269 Commodities 54.448 66.824 76.337 75.389 77.654 79.983 Services And Charges 230.827 233.105 339.390 290.397 299.119 308.091 Capital Outlay 68.104 161.330 301.375 83.925 48.775 46.125 Transfers Out 67.000 79.250 29.250 29.250 29.250 29.250 Total 3.066.614 3.217.799 $.775.830 3.399.561 3.534.292 3.710.718 PERSONAL SERVICES: FY96 FY97 CAPITAL OUTLAY: ADmINISTrATIVE CLERK/TYPIST 1.00 1.00 BATTALION CHIEF 4.00 4.00 FIRE CHIEF 1.0O 1.00 52.00 52.00 FY97 I Resuscitator 1,000 ] Physical Fitness Bqu~pment 5,200 16 SC~AFacepieces 4,000 1 Saw, Circular 1,500 15 SCBA Tanks 7.500 I Fire Hose Tester 3.000 I Fire Suction Units 575 1 CO Decrector (Carbon M~noxlde) 600 1LDH Hose, 5 5.000 1 Fire educ. costumes / props 2.000 83.925 TP~dqSPERTO- Loan Repayment 29.250 29.250 - 96- FIRE VEHICLE REPLACEI~ENT FINANCIAL PLAN FOR FY97 - FY99 H I S ADMINISTRATION FINANCIAL PLAN FOR FY97 - FY99 1.00 1.00 6 Chair, Guest 1.00 1.00 2 Cabinet, Overhead 3.00 3.00 960 2.927 - 98 - BUILDIN~ INSPECTION FINANCIAL PLAN FOR FY9? - FY99 FY97 439.382 448.925 419,100 424.100 424.100 439,382 448.925 419,100 424.100 424.100 FY9S ~(P~NDITOR~S: ACTUAL Perso~'~l Services 259,150 Commodities 7.952 Services And Charges 27,234 Capita! Outlay 8.408 Total 309.~44 PERSONAL SERVICES: BU~LDING INSPECTOR -99- HOUSIN~ INSPECTION SERVICES FINANCIAL PLAN FOR F¥97 - FY99 PERSONAL SERVICES: FY96 FYg? HOUSING INSPECTOR 3.00 2.00 BUILDING INSPECTOR 1.00 SR HOUSING INSPECTOR 1.00 1.00 4.00 4.00 CAPITAL OUTLAY: FY9? - 100 - GENERAL FUND HUMAN DEVELOPMENT Parks & Recreation Library Senior Center OPFICE COORD - RECREATION RECREATION FINANCIAL PLAN FOR FYg? - FY99 ~97 68,495 66,000 66.000 66,000 . 66,000 105,996 120,419 121,106 121,106 124,826 128,574 341,704 357.036 398,973 395,906 407,784 420.010 79.973 90,?25 135,550 88,350 69,900 38,550 0 38,500 0 0 0 0 1.675,501 1.886,707 1,974.795 1.905,160 1.968,532 2,023.176 FY96 FY97 CAPITAL OUTLAY: 1.00 1.00 1.00 1.00 4.00 4.00 1.00 1.00 13.00 13.00 FY9? ~ool Tech Swim Lift II 3,500 Strantrol Pool Control System 6.250 Pool Vacuum 1.500 CPR Ma~nequlns 1,150 Weight Lifttn~ Ec~lpment 5,000 Foosbal 1 Table 600 Pool Table 2,000 Special Olympic Sports Equip 400 TV/VCR 650 Radios, Portable 6,000 Caeh Register 600 Tile Replacement Program 2.800 RVAC Pneumatic Controls ?.500 Alarr~, EMS 4,200 Air Conditzoning 12.700 Tzling, Ground 7,500 Athletic Field 5~alntainer 6,500 Lane L~ne, interior and exter. 2.100 Pool Cover, wading 3,700 Pool Pump, 2HP 12,000 Kiln 3.700 88.350 - 101 - PARKS FINANCIAL PLAN FOR FY97 - F¥99 PERSONAL SERVXCES: FY96 FY97 3.00 3.00 2.00 2.00 .$0 10.50 11.00 TRANSFER TO: Fuotbrldge Replacement 10,000 Park Development-Future Park 38,000 Park Shelter Improvements 10.000 Parks Accesslblllty Program 25,000 Parks Sidewalk Replacemenc 5,000 Parks-Pkg Lot Improvemencs 15,000 103.000 - 102 - ,I PARKS & RECREATION ADMIN FINANCIAL PLAN FOR FY97 - FY99 150,914 160.075 1.563 1.611 17,028 17.539 0 0 179.225 1.00 1.00 2.00 2.00 103- LIBRARY FINANCIAL PLAN FOR FY9? - FY99 Personal Services 1,721,642 Commodities 56.528 Services And Charges 293,360 Capita! Outlay 334.348 Trallsfers Out 90.272 To=a! 2,456.250 LIBRARy CLERK 2.00 2.00 PUBLIC SERVICES CL~RK 2.00 2.00 SR LIBRARY C~ERK 1.00 1.00 LIBBY ASSISTANT III 2.00 2.00 SR LIBRARY ~SIST~ 2.00 2.00 SR LIBRARIAiq 2.00 2.00 CAPITAL Ob~Y: 1 Audio Mixer. 16 Input ! Audio Processor 2 Phones i Scan Converter i Studio Sets 3 Microphone 1 Shelving, Library 16 Chair. Desk 1 Memory TRANSFER TO: Computer Replacement Reserve Cable Channel Replacement 60,000 11,790 71,790 1,200 600 300 SO0 150 2,250 800 7,200 9,400 13,600 7,000 320,427 363.42? SENIOR CENTER FINANCIAL PLAN FOR FY97 ~roperty Tax 324.039 411,012 439,713 Cha~ges For Services 5.594 3.250 3,500 Johnson county Contract 89.135 83.200 90,000 Total 418,768 497,462 533,213 FY99 FY98 FY99 PROJECTION PROJECTION 422.632 431,665 3.500 3.500 93,000 96,000 819,132 531,165 Personal Services 242.889 258,665 314.809 271,926 288.010 305,099 Co~T~ditleS 13,735 11,002 15,830 18,831 16,307 16,796 Ser~lces And Charges 129.237 142.830 162,781 161.956 166,818 171. 821 PROGRAM SPECIALIST - SR C~T VOLUNTEER SPECIALIST-SR CNTR FY97 1.00 1.00 1.00 1.00 1.00 1.00 !.00 1.00 .80 .50 5.50 5.50 ADA Accessibility Improvements 8,000 Assembly Room Floor Replaced 25.000 Game Room Floor Replaced 14,000 Snow Plows 500 6,000 30,000 36,000 47,500 '1 - 105 - - 106 - ENTERPRISE FUNDS Earking Wastewater Treatment Water Refuse Collection Landfill Airport Public Transit Broadband Telecommunications PARKINO OPERATIONS FINANCIAL PLAN FOR FYg? FY99 FY96 RSTXMATE Beginning Balance 1,254,352 1,661,320 983,945 792,980 526,855 Parking Finee ' 472.676 400,000 440.000 440.000 440,000 Interest Income 252,871 120,000 125.000 120.000 115,000 Building Rentals 14,400 15,000 14,400 14.400 14.400 Ramp Revenue 1.610,869 1.559,000 1.597,500 1.597.500 1,507,500 O~her Parking Revenue 828,209 815,500 779,500 779,500 779,500 Miscellaneoue Revenue 840 0 0 0 0 Sr Center Transfer 6.000 6.000 6.000 6.000 6.000 Miscellaneous Transfer 282,113 10,351 0 0 0 Total Receipts 3,467,978 2,925,851 2,962,400 2,957,400 2,952.400 Personal Services 907,330 943,720 976,260 976,260 1,035.200 1.097.843 C~modities 15,922 30.249 33.194 33.194 34.188 35.213 Services And Charges 415,331 513,392 514,918 514,393 529.754 545,578 Capital Outlay 5,746 46,059 0 0 0 0 Transfers 1,716,281 2.070.399 1,629.598 1.629,598 1,624.303 1.637,033 Total Expenditures 3,060,610 3,603.626 3,153,970 3,153,445 3,223,445 3.315,667 Ending Balance 1,661,720 083,945 792,900 526.055 163,588 PERSONAL SERVICES: FY96 FY97 CASHIER - PARKING 3.00 3.00 M.W. X ' PARKING SYSTEMS 2.00 2.08 CAPITAL OUTLAY: TRANSFER TO: 1992 Revenue Refunding 86 GO 168,425 1992 Capital Loan Rotes 331.818 1995 Taxable Revenue Bonds 429,355 Tyan$1t Subsidy 90,000 1.629,598 FY97 107 - Beginning Balance Transfers Total Expenditures Ending Balance PARKING, BOND RESERVE FINANCIAL PLAN FOR FY97 FY99 -- FY97 FY95 FY96 DEFT FINA~ ~Y98 PY99 ACTUAL ESTIMATE ~QUEST BOD~gT PROJECTION PROJECTION 951,113 669.000 669,000 669,000 669,000 282,113 0 0 0 0 0 202.113 0 0 0 0 0 669,000 669.000 669,000 669.000 669,000 Beginning Balance Transfer from Parking Fund Total Receipts Services And Charges Transfers Total Expenditures PARKING RENEWAL & IMPROV RES FINANCIAL PLAN FOR FY97 - FY99 170.000 620.000 170,000 1~0,000 170,000 i 0 0 0 0 0 229.505 96,751 250,000 250,000 0 250,000 227,506 96.751 250.000 250,C00 0 250.000 1,366.113 1.889,362 1.809.362 1.979.362 1,899.362 Beg=nn=ng Balance Accr Int On Bonds Bond Ozdlnance Transfers Tota! RecelptS Capital Outlay End=ng Balance PERSONAL SERVICES: PARKING SINKING FUND 4/95 FINANCIAL PLAN FOR PY97 - FY99 -- FY97 BUDGET -- FY95 FY96 DEFT FINAL FY98 FY99 ACTUJ~L ESTIMATE R~QUEST BUDGET PROJECT/ON PROJECTION 0 12.281 309.389 356. 957 367.369 12.281 0 0 0 0 0 435.272 429.355 430,180 434,530 12,281 435.272 429,355 430.180 434,530 0 138.164 0 381,787 419,768 419.845 0 138,164 0 381.787 419.760 419.645 12.281 309. 389 356,857 367. 369 382.054 00 .08 - 108- U 1992 CAPITAL LOAN NOTES FINANCIAL PLAN FOR Fir97 - FY99 Begirmin9 Balance 0 0 0 0 0 Bond Ordinance Transfers 334,155 330,605 331,818 327,458 327,858 Total Receipts 334,155 330,605 331.819 327,458 327.858 Capital 0utlay 334,155 230,60S 331,818 331.818 32~.458 327.858 Total ~xpendlcures 334.155 330,605 331,818 331.818 327.458 327.858 Balance 0 0 0 0 0 P¥96 FY97 CAPITA~0UTLAy. FY97 1 Bond Interest 136,818 1 Principal 195,000 331,818 .00 .00 1992 PARKING BONDS-REFUND 86 FINANCIAL PLAN FOR FY97 - FY99 1 Principal 125.000 I Bond In~ezest 31,675 .00 .00 156.675 PARKING, BOND & INT SINKING FINANCIAL PLAN FOR FY97 - FY99 Ending Balance 1§8.920 148.920 148,920 148,920 148,920 - 109 - WASTEWATER TREATMENT OPERATION FINANCIAL PLAN FOR F¥97 - FY99 -- FY97 BUDGET -- 1.917.942 3.182,709 3,657,096 4,298.193 5,209,356 6,725,486 9.510,591 9,474,774 10.466,677 11,446,238 140,847 0 0 0 0 550.930 325,000 541.152 552.910 599.738 265.070 20,500 20,500 20,500 20,500 0 53,000 53,000 53,000 53,000 163,619 0 0 0 0 1,074.227 1,148,677 1.174,449 1,174,443 1,243,383 1,316,590 215.592 230,$35 264,100 264.100 271,367 278,845 96,196 421.148 327,155 316,355 289,345 206,971 6,581,105 8,442.704 9,461,152 9,448,329 10,181,924 10,478,041 Ending Balance 3,102.709 3.657,096 4,298,193 5,209,356 6,850.791 PERSONAL S~RVlCES: 25.00 25.00 Inflow & Infiltration repair 50,000 Landscaping - WWTF 10.000 Laboratory Equipment, W~TF 5. 000 Safety £quip - AtmOsph Testing 8,000 Building Repairs 25,000 Facility Repairs 75,000 Alarm. 6ift Station 15,000 3,475.18% 1,622,000 377.500 234.603 112.480 28.235 328,384 261,297 6,440,083 -110- WASTEWATER REN & IMP RESERVE PINANCIAL PLAN FOR FY97 - FY99 FY06 ESTIMATE 2,000,000 2,000,000 2,000,000 2,000,000 2.000,000 2,000,000 2,000.000 2,000.000 2,000.000 2.000.000 Ending Balance WASTEWATER BOND a INTEREST RES FINANCIAL PLAN FOR FY97 - FY99 3.672,S$0 3,5!3,900 3.513.900 158,650 0 0 0 0 0 158.650 0 0 0 3,513,900 3,513,900 3,513.900 0 0 3,513.903 3.513,900 SEWER BONDS SINKING-1986 ISSUE FINANCIAL PLAN FOR FY97 - FY99 Beginning Balance 971.225 986. 575 Bond Ordinance Transfers 1.023.150 0 Total Receipts 1,023,150 0 Capital Outlay 1,007,800 986. 575 Total Expenditures 1.007,800 986,575 £ndin§ Balance 986,575 0 -- FY97 BUDGFT -- DEPT FINkL FY98 FY99 REQUEST BUDGET PROJECTION PROJECTION 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 BOND a INTEREST SINKING 1/93 FINANCIAL PLAN FOR FY97 - FY99 FY95 FY9$ ACTUAL BSTIf4ATE !.360.952 1,368.267 2.456.534 3.455.294 2.456.534 3.455,294 2.448.413 2.448,413 FY98 FY99 PROJECTION PROJECTION 2.375.148 2.432.593 2.467,283 3,475.184 3.469.564 3.454.594 3,475.184 3.417.739 3,417.739 3,417.739 3.417,739 3.469.564 3.454,504 3.434.874 3.427.079 3.434.894 3.427,079 1,368.267 2.395,148 2,432.593 2.467.283 2.494,798 PERSONAL SERVICES FY96 FY9? CAPITAL OUTLAY: 1 Principal .00 .00 -111 - Beginning Balance Bond Ordinance Transfers Total Receipts Ending Balance 1995 SEWER REVENUE FUND FINANCIAL PLAN FOR FY97 - FY99 0 811.000 0 0 0 0 1,622,000 1.622,000 1,622,000 2,402,700 1.622,000 1,622,000 1,622,000 2,402,700 1,622,000 1.622,000 1,622,000 811.000 811,000 811,000 ---. ~TR --- PERSONAL SERVICES: FY96 FY97 .00 .00 CAPITAL O.O~LAY: FY87 i Bond Interest 1,622,000 1,622.000 BOND & INTEREST SINKING 2/97 FINANCIAL PLA~ FOR FY97 - FY99 FY95 FY96 ACTUAL ESTIMATE 0 377,500 377,500 377,500 755.000 755.080 377,500 755,000 755,000 0 755.000 755,000 0 755,000 755.080 377,500 377.500 377.500 BOND & INTEREST SINKING 2/98 FINANCIAL PLAN FOR FY97 FY99 -- FY97 BUDGET -- FY95 FY96 DEPT FINAL ACTUAL ESTIMATE REQUEST BirDGET Beginning Balance 0 0 Bond Ordinance Transfers 0 0 Total Receipts 0 0 Capital Outlay 0 0 Total Expenditures 0 0 Ending Balance 0 0 FY98 F¥99 PROJECTION PROJECTION 0 0 313,000 0 313,000 626,000 0 313,000 626,000 0 0 626.000 0 0 626,000 0 113,000 313,000 -112- WATER OPERATIONS FINANCIAL I:L~N FOR FY97 - FY99 Beginning Balance 1.922.881 2,393,285 2,272,581 2,883,153 4,114,663 Water Sales 3,887,979 4,808,100 5,937,091 7,146,970 8.476,451 FEMA/FHWA Flood grant 51,852 0 0 9 0 Interest Income 149,423 100,000 198,000 259,000 398,000 Miscellaneous Revenue 22,462 50,000 0 0 0 PERSONAL SERVICeS: M.W. I - WATER DIET TPO - WATEB 1.00 1.OO Mater Meters 120,000 2.00 2 Pagers 490 3.00 3.00 I Floor scrubber, Automatic 2,500 .25 .25 2 Generator 3,100 3.00 3.00 S Dnlgun Mater Meter Reading Sq. 25,000 6.00 6.00 1 E5 Tapping Machine 1,200 1.00 1.00 1 Chair. Desk 350 1.00 1.00 .25 .25 1.00 1.00 25 .25 1.00 1.00 .50 26 75 26 7~ ?SANSFEE TO: 1996 Revenue Bonds 532,000 1997 Revenue Bonds 336.100 1988 G.0. Bonds 33.724 1990 G O. Bonds 43,746 1992 GO Refunding 85/86 GO 103.193 1994 G O. Bonds 209.971 1995 G O. Bonds 649,316 Improvement Reserve 136.000 2,035.050 258,140 WATER DEPR, EXT & IMPR RES FINANCIAL PLAN FOR FY97 - FY99 -- FYg? BUDGET -- PY95 FY96 DEPT FINAL ACi"JAL ESTIMATE REQL~ST BUDGET Beginning Balance 1,066,618 1,202,592 Transfer from Mater ~und 1,282.100 136.000 Total Receipts 1,282.100 136,000 136,000 Commodities 23 0 25 0 Services And Charges 3 0 0 0 Transfers 1,146,100 0 0 0 Total EmpendituYes 1,146,126 0 25 0 Ending Ealanc~ 1.202,592 1.338.592 1.474.592 FY98 FY99 PROJECT. ION PROJECTION 1.338.592 1,474,592 1,610,592 136.000 136,000 116,000 136,000 136,000 9 0 0 0 0 9 0 0 -113- Endin9 Balance Beginning Balance Bond Ordinance Transfers Total Receipts Capital ~dtlay Total Expenditures Ending Balance BOND & INTEREST SINKING - 2/96 FINANCIAL PLAN FOR FY97 - F¥99 0 0 702,333 O 525,000 0 0 177,333 532,000 0 ?02,333 532.006 0 0 4¢3.331 443.333 0 0 q43.333 443.333 0 702.333 791.000 792.000 0 0 532,000 532,000 532,000 532,000 532,000 532,000 .00 .00 532.000 532,000 791,000 791.000 CAPITAL OUTLAY: ! Bond Interest FY97 443.333 443.333 BOND & INTEREST SINKING - 2/97 FINANCIAL PLAN FOR FY97 FY99 FY95 FY96 ACITrAL ESTIMATE 0 0 0 0 0 O 0 0 pROJECTION PROJECTION 0 336.100 58q.150 336,100 1.008,300 1,008.300 0 840.250 1,008,300 0 0 0 840,250 2,008.100 336,100 80~,150 504,150 Beg~nnzng Balance Bond Ordinance Transfers Total Receipts Ending Balance BOND & INTEREST SINKING - 2/98 FINANCIAL PLAN 'FOR FY97 FY99 FY95 FY96 ACT*JAL ~STIMATE 0 0 0 0 0 0 0 0 0 0 729,409 0 0 729.400 -114- REFUSE COLLECTION OPERATIONS FINANCIAL PLAN FOR FY97 - FY99 Beginning Balance 298,240 361,340 Refuse Collection Fees 1,312,889 1.312.000 Recycling Revenues 432.793 425,000 P~L%/FHWA Flo~Orant 2,$43 0 Interest Income 13.829 $.000 381,340 288.238 339,058 328,383 252.944 PERSONM~ SERVICES: FY98 I~97 M.W. I - R~FUSE 8.00 8.00 20.000 20,000 -115- LANDFILL OPERATIONS FINANCIAL PLAN FOR FYg? - FY99 3,436.026 3,304,qq6 3,448.342 3,$04,529 1.526,482 1,823.140 2,088,611 1.700,000 1,700,000 -116- LANDFILL CLOSE-PERPETUAL CARE FINANCIAL PLAN FOR FY97 - FY99 FY96 261,068 273,882 12,816 3,000 3,000 FY99 PROJECTION 276,882 279,882 282,882 3.000 3,000 3,000 3.000 3,000 3,000 279,882 282,882 285.882 273,882 276,882 LA/qDFILL REPLACEMENT RESERVE FINANCIAL PLAN FOR FY97 - FY99 Beginning Balance 2,343.480 2,842.739 2.402,083 4,305,002 4,709,708 Interest Income 103.181 55.000 90.000 90.000 90.000 Ending Balance 2,842,739 2,402,053 4,305.902 4.709.708 6.613.501 SOLID WASTE SURCHARGE RESERVE FINANCIAL PT~ FOR FY97 - FY99 205.187 70,000 70,000 4.000 4,000 74.000 ~4.000 3.090 3,182 15,019 36,070 38.500 41.200 76.609 80,452 205,187 198.735 TRANSFERTO- JCCOO.Solid Waste Planner 37,000 37.000 -117- Endin9 Balance LANDFILL SPEC. CLEANUP RESERVE FINANCIAL PLAN FOR FY97 - FY99 185,898 90,800 130,000 130,000 130.000 157 0 180 180 186 192 2,058 3,042 2,747 2,747 2,830 2.914 16.350 87,299 100,781 100,781 101,301 101,837 18,565 90,341 103,708 103,708 104,317 104,943 101,352 101,011 127,303 IS2,986 178,043 LA/TDFILL ASSUR. CLOSURE RESRV. FINANCIAL PLAN FOR FY97 - FY99 -118- [] .i £ndtn9 Balance PERSONAL SERVICS$: AIRPORT MANAGER MW I - AIRPORT AIRPORT OPERATIONS FINAIICIAL PLAN FOR F¥97 - FY99 36,830 14,347 36 . 11,356 12,430 1,215 0 0 0 0 147 0 0 0 0 111.053 116,500 127,000 127.000 127,000 7,835 7,000 9,000 7,000 7,000 201.928 125,610 123,000 100,000 104,000 321,678 249,110 287.000 234,000 238,000 61,541 68,348 73,528 73,528 77,888 82,523 5,152 7,823 7,943 7,943 8,181 8,427 91,575 97,427 105,963 92,309 89,257 91,466 22,]24 9,800 16,908 16,900 2,680 0 162.769 80.323 55.000 55.000 56,000 85.000 t44,361 263,421 259,334 245,680 232,926 237,416 14,347 38 11,356 12,430 13,014' FY96 F¥97 CAPITAL OUTLAY: FY97 1 Truck Broom 4,500 .50 .50 2 Runway Repairs 6,500 1.50 1.50 16,900 TRANSFER TO- Loan Repay- Asphal C/Ter~l~a 1 Loan Repayment-Rangers 20,000 35,000 55.000 -119- TRANSIT OPEi~ATIONS FINANCIAL PLAN FOR FY97 FY99 -- FY97 BUDGET Begi.~ning Balance 122.589 222.089 - 181,026 196,891 98,436 Charges For Services 161 0 0 0 0 Bus Fares 652.166 646,080 831,500 831,500 831.500 Local Goverr~ental Agencies 29,060 26.500 26,500 26.500 26.500 State Grants 257,141 220,000 250,000 250.000 250,000 FEMA/FHWA Flood-Grant 1.637 0 O 0 0 Federal Grants 296,978 350.260 250.000 65.000 0 Interest Income 8,674 6,000 6,000 6,000 6,000 Miscellaneous Revenue 480 0 0 0 0 Transfor: Transit Levy 1.338.844 1.409.146 1,482,171 1,512.121 1.500,561 Transfer: General Levy 317.633 469,000 395,000 532.000 657.000 Transfer from Parking Fund 90.000 90,000 90.000 90,000 90,000 Total Receipts 2,990.774 3.213.906 3.331.171 3,313.121 2.441,551 Personal Services 1,765,462 1.938.839 1,958,478 1,866.494 1.977,294 2,095,004 Co~mmoditleS 363,974 270.105 459,377 399.819 405.067 410,470 services And Charges 677,910 775,966 937.870 964,420 983,649 1,023,838 Caplcal Outlay 18,928 110,060 104.573 84,573 35,573 8 Transfers 65,000 60.000 0 0 0 0 Total Expenditures 2,891.274 3,254.969 3,460,288 3,315. 306 3,411. 576 3.529.312 Ending Balance 222,089 181.026 196.891 98.436 10,675 PERSONAL SERVICES: FY96 FY97 CAPITAL O~TLAY: FY97 M.W. II - TRANSIT 1.00 1.00 MASS TR3%NSIT 0PE~ATOR 19.00 19.00 PARTS/DATA ENTRY CLERK 1.00 1.00 M.W. III - TRANSIT 1 O0 1.00 [,~ECi{AI']IC ] 2.00 1.00 BODY REPAIRMECEANIC 1.00 MECHANIC II I O0 MECHANIC llI 1.00 1.0O EQBIPMZNT SHOP SUPERVI80R 1.00 1.00 TPJkNSIT OPERATIONS SUPV 2.00 2.00 TRA/~SIT MANAGER 1.00 1.00 M.W. I - TRANSIT FACILITY 50 .50 M.W. I - TRANSIT 2.25 2.26 Garage Sweeper Info~tion Kiosk Energ~ Management System Loan Repayment 23,500 15,000 10,500 36,673 84.$73 - 120- TRANSIT REPLACEMENT RES FINANCIAL PLAN FOR FY97 FY99 FY9~ PY96 ACTUAL ESTIMATE Beginning ~alance S21,585 478,657 301,047 69,677 69,677 Interest Income 10 0 0 0 0 City Share Equipment Replace 231.370 231,)70 I - 121 - BROADBAND TELECOMMUNICATIONS FINANCIAL PLAN FOR FY~? - FY99 Beginning Balance Cable Franchise Fee Miscellaneous Transfer Total Receipts Commodities Services And Charges Capital Outlay Total Expenditures 190.124 133.302 94,215 85,231 72.592 10,158 7,000 8,000 8,000 8,000 1,339 0 0 0 0 294,010 290,000 294,000 294,000 294,000 1,358 0 0 0 0 306,865 297,000 302,000 302.000 302.000 179.853 181.586 199,425 199,425 210.733 222,725 3,829 6.794 6.467 6.467 6,661 6,862 76.574 38.165 44,831 44,227 45,467 46.742 25,077 35,552 13,000 10,500 0 0 78,354 74,000 50,365 50.365 51,778 53,240 363,687 336,087 314.088 310,984 314,639 329,569 133.302 94.215 85,231 72,592 45.023 PERSOKAL SERVICES: 40.365 lO.000 50.365 - 122 - BBT EQUIPMENT REPLACE. RES. FINANCIAL PLAN FOR FY97 - FY99 PATV RESERVE FINANCIAL PLAN FOR FY97 FY99 Beginning Balance 11.494 11,494 6,494 0 0 Services And Charges 0 5,000 11,494 6.494 0 0 Total Expenditures 0 $,000 11,494 6,494 0 0 Endin9 Balance 11,494 6.494 0 0 0 - 123 - - 124 - OTHER FUNDS Debt Service Fund Employee Benefits Road Use Tax JCCOG Community Development Block and Other Grants Computer Information Services Equipment Central Services Assisted Housing Energy Conservation Risk Management Loss Reserve Health Insurance Reserve Special Assessments RISE Repayment Fund DEBT SERVICE FINANCIAL PLAi~ FOR F¥97 - FY99 529.809 2.367,645 2,544.714 0 3,531.818 4.723,144 0 3,581,905 3.581,905 620,461 615,613 641,073 1.892,000 2,~40,000 3,570.000 0 0 0 0 0 0 1,440,358 1.393,857 1,346,519 556.505 533.779 498,732 3,888,873 4.667,636 5.41S,251 3,893,721 4,642.176 5,446.648 3,893,721 4,642.176 5.446.648 529.809 620,461 615.613 6~1.073 609.676 FY96 FY97 CAPITAL OUTLAY: Principal .00 .00 FYg? 860,000 - 125- GENERAL OBLIGATION Multi-Purpose & *Water Computer System Multi-Purpose & *Sewer Construction Multi-Purpose & * Sewer/~Nater Construction Multi-Purpose & 'Sewer Construction Multi-Purpose & Water Construction *Special Assessment Refunded the Callable Portion of the 1985 & 1986 GO Bond issues Multi-Purpose & *Sewer/~Vater Construction DEBT SERVICE FUND SUMMARY OF EXPENDITURES FY97 THROUGH FY99 DATE OF AMOUNT OUTSTANDING ISSUE !SSUED 1-JUL-96 02-88 1,260,000 260,000 -PRINCIPAL AND INTEREST DUE- FYg7 FY98 F~ 141,640 143,640 0 12-89 2,960,000 1,200,000 372,150 354,300 336,300 12-90 2,300,000 1,125,000 292,613 279,450 266,175 9-91 2,340,000 1,350,000 300,375 288,000 275,400 6-92 4,870,000 2,695,000 662,493 507,818 504,055 6-94 7,370,000 5,875,000 1,024,250 989,750 955,063 Multi-Purpose & * Sewer/Water Construction 4-95 Multi-Purpose & * Sewer Construction 3-97' * 3-98'* Multi-Purpose & · Sewer/Water Construction 8,500,000 7,790,000 6,000,000 0 7,000,000 0 20,295,O00 Less: Amount paid from abatements & fund balance Total Direct Tax Levy Obligation 1,100,200 1,065,587 1,030,086 0 1,013,631 897,000 0 0 1,182,569 3,893,721. _4,642,176. 5,446,64~ 2,001,721. 11902,176 1,876~648 1,892,000 2,740,000 3,570,O00 *Debt Service paid from each fund. *Pr01ected issues. - 126- Beginning Balance Ending Balance PER$O~ SERVICES: OTHER F21PLOYEE BENEFITS FINANCIAL PLAN FOR FY97 - FY99 477.366 483.463 660,405 942,781 1.226.028 2.815,943 2.908,280 3,326,729 3,225.032 3.421.358 79,990 80.000 80,504 82.517 84,580 16.169 0 0 0 0 0 200.000 200.000 200,000 0 502,000 595,000 457,000 790,000 $32,000 3,414,102 3.783,280 4,064,233 4,297,549 4.337,938 45.590 39.048 53,903 53,903 56,216 58,644 139.028 140,790 136,106 136,106 140,190 144.396 3,225,387 3.418.500 3,599,048 3,599,848 3,817,896 4,050,663 3.408,005 3,598,338 3,789.857 3,789,057 4,014,302 4.253,703 483,463 668.405 942.781 1,226,028 1.310.263 FY96 PY97 CAPlTi~L OOTI~AY: pY97 .23 .23 .38 .38 0 - 127 - CITY OF IOWA CITY EMPLOYEE BENEFITS FUND SUMMARY OF EXPENDITURES FYg§ FY96 FY97 FY98 FY99 ACTUAL RE-EST BUDGET PROJECTED PROJECTED Costs Budgeted in Employee Bernefits Fund Police & Fire Pension and Retirement 702,602 769,087 868,018 911.419 956,990 General Fund Employee Benefits 2,520,785 2.649,413 2,731,830 2,906,477 3,093,673 Workers Compensation 46,503 55,000 62,150 64.015 65,935 Unemployment Insurance 31,409 12,090 4,806 4,960 8,099 Loss Reserve Transfer 56,699 52.497 52,500 54,075 55,697 Miscellaneous Transfers & Expenses 4,417 21,203 16,650 17,150 17,665 Staff Support 16,142 19,048 20,103 21,324 22.624 Police & Fire Retirement-Chapter 410 29,448 20,000 33,800 34,892 36.020 TOTAL TRUST & AGENCY FUND BENEFITS 3,408,005 3.598,338 3,789,857 4,O14,302 4.253.703 Costs Budgeted in Employee Benefits Fund FICA 631,966 710,624 727,660 800,434 880,484 IPERS 397.939 411,734 420,520 441,547 463,624 Health, bfe & Disability insurance 1,592,180 1.712,497 1.783,650 1,864,4,96 1,949.565 TOTAL GENERAL FUND BENEFITS 2,622,085 2,834,855 2,931,830 3,106.477 3,293.673 Paid from General Tax Levy 101.300 185,442 200,000 200,000 200,000 PAID FROM EMPLOYEE BENEFITS TAX LEVY 2,520,785 2.649,413 2,731,830 2,906,477 3,093,673 Employer's Contribution Rate Police Retirement 17.66% 17.66% 17.66% 17.66% Fire Retirement 17.66% 17.66% 17.66% 17.66% FICA 7.65% 7.65% 7.65% 7.65% [PERS 5.75% 5.75% 5.75% 5.75% Police & Fire Retirement ~ The State of Iowa admmstars the Police & Fire Retirement Fund. FICA - Rate is expected to remain at 7.65%. Maximum salary covered on the social security portion IPERS - The rate remains at 5.75%; the maximum salary amount for 1996 was calculated for FY97 at $44,000. However, subsequent to th~s budget process the state legislature eliminated the maximum salary cap effective January 1, 1997. - 128- PUBLIC SAFETY RESERVE FINANCIAL PLAN FOR FY97 FY99 FY95 F¥96 ACTUAL ESTIMATE ReglnnJn9 Balance 3,906,042 3,510,314 In~eres~ Income 159,957 100,000 ~scellaneous Revenue 78 0 Total Receipts 160,035 100,000 3,015,243 2,678,028 1.977.807 120.000 90,000 50,000 0 0 0 120.000 90,000 50,000 218 221 228 45~,000 790,000 832,000 215 457,000 457,215 457,215 790,221 832.228 ~ndlng Balance 3,S10,314 3.018,243 2,$78,028 1,977,807 1,198.879 217,000 240,000 457,000 - 129 - KOAD USE TAX FINANCIAL PLAN FOR FY9? - FY99 Beginn£ng Salance 3,646,071 4.136.196 1.861,759 1,605.845 1,$49,438 Road Use Tax 3,619.02~ $,800,000 4.000,000 4.300.000 4.400.000 ~nteresc Income 271,045 100,000 100,000 100,000 100,000 Miscellaneous Transfer 7,151 0 0 0 0 Total Receipts 3,~97,223 3,900,000 4,100,000 4,400,000 4,500,000 - 130 - ROAD USE TAX FUND DETAIL OF TRANSFERS TRANSFERS/ PROJECTS OPERATING TRANSFERS; MISCELLANEOUS TRANSFER - GF STREETS TRANSFER - GF TRAFFIC ENGINEERING TRANSFER - GF FORESTRY TRANSFER * JCCOG - TRANS PLANNING SUBTOTAL OPERATING TRANSFERS FY 1995 FY 1996 FY 1997 FY 1998 FY 1999 ACTUAL BUDGET BUDGET PROJ. PROJ. 1,728 1,651 1,865 1,921 1,979 1,492,071 1,809,300 2,063,993 2,067,S28 2,156,939 736,650 864,000 900,401 936,793 974,900 30,855 33,940 34,850 36,000 62.000 66,000 70,000 75,000 2,23{~,449 2.767.806 3.066,199 3,111,192 3.244.818 CAPITAL PROJECTS TRANSFERS: IOWA RIVER BANK STABILIZATION HWY 6 * GILBERT TO SYCAMORE SOUTH GILBERT STORM SEWER HY-VEE STORM SEWER BROOKSiDE/WILLOW STORM SEWER LUCAS/IOWA AVE. ALLEY STORM SEWER N. SUMMIT ST ALLEY IMPROVEMENTS SOUTHGATE AVENUE EXTENSION HWY 1 WEST - LEFT TURNING LANES MAIDEN LANE IMPROVEMENTS MAIDEN LANE PEDESTRIAN 8RIDGE HWY 6 WEST {CORALVILLE STRIP) HWY 6 - LEFT TURN AT FIRST AVE. MELROSE - BYINGTON TO HAWKINS MELROSE AVE. - WEST HIGH TO 218 FIRST AVE.- D STREET TO MUSCATINE WILLOW ST - MUSCATINE TO BROOKSIDE NORTH:EAST - WEST ART6RIAL - PHASE I NORTH:EAST - WEST ARTERIAL - PHASE II FOSTER - WEST OF DUBUQUE DODGE - GOVERNOR TO N. DUBUQUE RD RIVER ST - RIVERSIDE TO WOOLF AVE. WOOLF AVE. - NEWTON TO RIVER ST SOUTH: EAST - WEST PARKWAY KIRKWOOD AVENUE WIDENING ROHRET ROAD IMPROVEMENTS ROHRET ROAD PEDESTRIAN BRIDGE SCOTT BLVD EXTENSION WATERFRONT DRIVE BURLINGTON/GILBERT INTERSECTION MALL DR/LOWER MUSCATINE SIGNAL HWY 61LAKESIDE DRIVE SIGNALS TRAFFIC SIGNALS HWY 1/MORMON TREK SIGNALS MORMON TREK/ROHRET ROAD SIGNALS HWY 1 · NCS TRAFFIC SIGNAL MALL DRIVE/FIRST AVENUE SIGNALS WEST HIGH TEMPORARY LIGHTS RESIDENTIAL STOP SIGNS BURLINGTON/MADISON - GILBERT SIGN. IOWA RIVER TRAIL -IOWA TO BURLINGTON EXTRA WIDTH SIDEWALKS 29,680 10,884 127 3,116 5,873 145,000 1,671 19.262 21,778 5,946 50,000 1,591 3,577 195,632 66.536 78.658 39,842 123 112.840 2,728 22,272 14.198 501 386 117 500 34,088 35,890 48.O00 105.179 78,780 3,736 144,764 26,353 445.617 19.668 23.430 155,171 300 25,000 31.005 22,033 3,017 2,091 6,511 5,500 7,375 34,433 704 47,023 324 000 40.000 25.000 315 000 250,000 - 131 - 50,000 235,000 105,000 159,000 160,000 50,000 100.000 170,000 160,000 50,000 100,000 ROAD USE TAX FUND DETAIL OF TRANSFERS TRANSFER9/ PROJECTS CAPITAL PROJECTS TRANSFER: (CONT.) FAIR MEADOWS SIDEWALK GILBERT ST SIDEWALK EXTRA WIDTH PAVING CURB RAMP (ADA) ASPHALT RESURFACE ASPHALT RESURFACE BLOCK 9 LYONS - SECOND ADDITION SYCAMORE ST - SOUTH TO WWT PLANT PAVING FOR SOUTH SITE SOCCER WATERFRONT DRIVE R.R. CROSSING GILBERT ST RAILROAD CROSSING BROOKSIDE BRIDGE SECOND AVENUE 8RIDGE WOOLF AVENUE BRIDGE COLLEGE ST BRIDGE DECK BURL. ST DECK REPAIR - IOWA RIVER BURLINGTON ST DAM STUDY MELROSE BRIDGE SUBTOTAL - TRANSFER TO ClP FY1995 FY 1996 FY 1997 FY 1999 FY1999 ACTUAL BUDGET BUDGET PROJ. PROJ. 10,798 {5,400} 15,325 (6.713} 88,204 2,626 (301} 112 26,271 3 1,530 87,336 1.O76,649 45,000 184,585 480,490 159,000 132,O00 10,640 40,250 79,500 23,729 85,000 267,407 3,406,631 GRAND TOTAL ROAD USE TAX FUND 3,307,098 6.174.437 50,000 285,715 1,289,715 4,355,914 50,000 285,715 79,500 71.OO0 1,345,215 4,456,407 50,000 285,715 815,715 4,060,533 - 132 - JCCO~ FINANCIAL PLAN FOR FY97 - PY99 Beginnln9 Balance 27.424 14,091 16.918 17,420 17,289 Charges For Services 840 0 500 500 500 Local Governmental Agencies 73,742 79,093 79,750 82, BE0 86,250 State Grallts 76.829 69,731 66.970 70,280 73,960 Miscellaneous Revenue 9 0 0 0 0 Transfer From Road Use Tax 0 62,000 66,000 90. 080 95,000 NOn Operational Admin Tra~mfer 107,841 94,966 85.500 91,250 98,000 Transfer from Landfill Fund 27.460 33.000 37.000 38,500 41.200 Miscellaneous Transfer 394 0 0 0 0 Total Receipts 287,115 338,790 335,720 353,450 374.520 Personal Sotvices 247,960 265,469 269,602 269,602 285,888 303,203 Commodities 1,324 3,404 3,764 3,764 3,878 3.992 Services A~d Charges 47,612 65,401 62.704 61,852 63,815 65.727 Capital outlay 3.158 1,689 3,000 0 0 0 Transfers 394 0 0 0 0 0 Total Expenditures 300.448 335,963 339.070 335.218 353,881 372,922 Ending Balance 14,091 16,918 17.420 17.289 18.887 JCCO0 ADMINISTRATION FINANCIAL PLAN FOR FY97 FY99 RECEIPTS: FY97 FY95 FY96 FINAL ACTUAL ESTIMATE BUDGET 6.835 8,752 7. 390 10,000 20.949 19,470 27. 611 39. 000 30. 500 52.446 68.701 57.360 FY98 FY99 PROJECTION PR(kTRCTION 7.690 8,000 20. 250 21,060 33,300 36,000 61,240 65,060 Non 0per Admin Transfer Total -- FY97 BUDGET -- PY95 FY96 DEPT FINAL ACTUAL ESTIMATE P~QUEST BUDGET FY98 FY99 PROo~CTION PROJECTION Personal Se~;Ices 43,380 50,106 50.847 50,847 53.968 57.289 Co~dltles 184 1,104 453 453 467 481 Services And Charges 6.685 9,111 7,850 7.724 7.956 8,194 Total 50.249 59,321 59.150 59,024 62,391 65,964 PERSONAL SSRVICRS: .20 .20 .50 .50 .80 .80 FY97 133 - JCCOGHUMANSERVICES FINANCIAL PLAN FOR FYS? - FY99 Local ~overnmental Agenci 816 0 SO0 500 500 14.490 15,370 15,670 16,300 16,950 0 1,280 0 0 0 9 0 0 0 0 39,749 43,000 45,500 48,200 52,000 394 0 0 0 0 55,458 59,650 61,670 65,000 69,450 Personal Services 51,966 49,318 49,558 49,558 52,514 55,656 Co~,~aodities 158 403 579 579 596 613 SerVlce~And(~arges 5.837 9,555 11,285 11.159 11.599 11,945 Capital Outlay 2,848 827 0 0 0 0 Transfers Out 394 0 0 0 0 0 Total 61,203 60,103 61.422 61,296 54,709 68,214 JCCOG, TRANSPORTATION PLANNING FINANCIAL PLAN FOR FY97 - FY99 RECE I PTS. Non Oper Admln Transfer Total EXPENDITURES: -- FY97 BUDGET -- FY95 FY96 DEPT FINAL FY98 FY99 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION Personal SerVices 105,640 114,786 Commodities 885 1.666 Services And Charges 11.755 14.585 Capital Outlay 0 649 Total 118,281 131,686 116,584 116,584 123,628 131.117 1,969 1.969 2,028 2.087 15,906 15,471 15,936 16.415 0 0 0 0 134,459 134.024 141.592 149.619 PERSONAL SBRVlC~S' ASSOCIATE PLANNER ASST PCD DIRECTOR/JCCOG EX D FY96 FY9? CAPITAL OUTLAY: 1.50 1 50 .50 .50 2 O0 2.00 FY97 - 134- JCCOG, SOLID WASTE MGMT FINANCIAL PLAN FOR FY97 - F¥99 FY98 FY99 PROJECTION PROJECTION 23,840 24,790 38,500 41.200 62.340 65.990 Local Governmental Agencl 21,193 22,179 22,920 Tran9fer from Landfill 27,460 33,000 37,000 Total 48.653 65,179 59.920 Personal SerVices 46,974 S1.259 52,613 S2,613 55,778 59,141 Com~ltles 97 231 763 763 787 811 Services And Charges 4,923 4,875 5.355 5,190 5.347 5,507 Capital Outlay 310 213 3.000 0 0 0 Total Sl.604 56.578 61.731 58.566 61,912 65.459 FY97 SOLID WASTE pLAN~ 1.00 1.00 JCCOG, ECICOG ASSESSMENTS FINANCIAL PLAN FOR FY97 FY99 FY97 FY95 FY96 FINAL FY98 FY99 ACTUAL ESTIMATE ~UDGET PROJECTION PROJ~CTION 11.595 13,792 12,540 13,040 13.560 11,120 12,966 9,500 9.750 10,000 22,715 26,758 22,040 22,790 23, S60 FY99 PROJECTION PROJECTION Services And Charges 19.111 28. 275 22. 308 22,308 22. 977 23. 666 Total 19,111 28.275 22.308 22,308 22,977 23,666 - 135 - ~ding Balance CDBG, METRO ENTITLEMENT FINANCIAL PLAN FOR FY97 FY99 5.928 -7.269 002,420 1.000.000 56,224 30.000 5.928 40.S00 864,572 1,070,S00 197,253 199.025 11,815 2,041 284.840 13B,068 407,933 609.218 5.928 1.681 33,231 0 0 885,000 890,000 860.000 43.268 43.395 36,162 0 0 0 928.260 933.375 896.162 182,599 193,510 208,104 36,773 37,877 39,013 740.197 700,000 650,000 0 0 0 182.599 1,811 37,448 740,197 0 877,769 1,030.000 -7,269 33,231 962,055 961,499 933.375 896.162 0 0 0 FY96 FY97 .70 .70 .70 70 .25 .28 .80 .70 .50 .30 3.95 3.45 FY97 lOO,000 640.197 740.197 COMI4UNITY DEVELOPMENT GRANTS FINANCIAL PLAN FOR FY97 FY99 FY95 FY96 ACTUAL ESTIMATE Beginning Balance -74,846 -38,454 Federal Grants 224,779 575.326 Comm Dev Block Grt 3. 245 0 Miscellaneous Revenue 41,334 0 Total Receipts 269.358 575.326 -- FY97 BUDGET -~ DEPT FIN3~ FY98 FY99 0 0 0 599,138 553. 247 557,600 0 0 0 0 0 0 599,138 553,247 557,600 62. 391 62.391 66.146 70,137 840 840 865 890 11.207 lB.907 11.236 11.573 528,000 825.000 475.000 435,000 599,438 599.138 553.247 557,600 0 0 0 PERSONAL SERVICES. FY96 FY97 HOUSING EEHAB A~SISTANT . 30 .30 REHAB OFFICER .30 . 30 ASSOCIATE PI2%NNER .20 40 FY97 200.000 325,000 525,000 - 136- CDBG FLOOD GRANT FINANCIAL PLAN FOR F¥97 - FY99 Ending Balance 0 0 0 0 0 0 0 0 0 -707 3 0 - 137 - COMPUTER INFOP. MATION SERVICES FINANCIAL PLAN FOR FY97 - FY99 Beginning Balance 0 270.000 318,626 2?6,263 293,048 310,894 0 12,748 13,985 13,985 14,406 14.835 0 83,238 109,492 108,457 111,711 115,061 0 89.941 106,450 82,960 288,000 16,000 0 455,927 548,553 481.655 707,166 466,790 Endin9 ~alance 0 0 1 3 4 PERSONAL SERVICES: .50 .SO S.SO S.50 I Network Rack Cabinet & Hub 5,500 I Tape Backup System. SCSI 8,000 10 Fax / Modem 2.000 80 Micro-Computer Software 11,000 1 Hlerarchival Software 16.800 I Network Hub / Cor~lect to Oper 2.200 1 LAN Switch 6,450 I Platfom-lift Hand Cart 1.000 2 Chair. Side 500 1 Chair. Task 600 1 Workstation 1,200 I VAX UPS System 6.500 1 Controller, VA~ Cluster 1,500 4 ~4icro Computer. ~aptop 14.000 2 Printer, laser 6.000 82,950 Beginning Balance I.S. Computer Repl. Chargeback Total Receipts Capital Outlay COMPUTER REPLACEMENT FU1TD FINANCIAL PLAN FOR FY97 FY99 FY95 FY96 ACTUAL ESTIMATE 0 0 0 0 0 0 0 0 0 DEPT FINAL REQUEST BUDGET FY98 FY99 PROJECTION PROJECTION 0 52.500 147,321 246,800 211,821 203.426 -2.500 246.800 211,821 203,426 -2,500 194,300 117,000 101,000 Ending Balance 0 0 52,500 147,321 249.747 PERSONAL SERVICES: FYg$ FY97 CAPITAL OUTLAY: .09 .00 FY97 1 Micro-Computer Software 650 1 EDP Monitors/Display 2,500 1 Computer. Cabling 5,000 1 Printer. Inklet 700 - 138 - EQUIPMENT MAINTENANCE FINANCIAL PLAN FOR FY97 - FY99 Beglrmln9 Balance 212.701 67,643 72,940 66.236 43,501 C~arges For Services 1.020.817 1.240.000 1.240.000 1,275.000 1.310,000 FEMA/FHWA Flood Grant 262 O 0 0 0 Interest Income 11.611 6,000 0 0 0 Miscellaneous Revenue 1.633 0 0 0 0 Total Receipts 1,014.323 1,246,000 1.240.000 1,275,000 1.310.000 Personal Services 447.286 441.629 512,340 465.635 493.293 522,621 Commodities 573.265 648.261 729.885 639,885 659.081 078.853 SerViCes And Charges 158,830 110,611 340,035 141.134 145,361 149,717 Capital Outlay O 32,200 0 0 0 0 Total Expenditures 1.179,381 1.240.703 1. 582,460 1,246.704 1.297.735 1,351.191 Ending Balance 67.6%3 72,940 66,236 43.501 2.310 PERSONAL SERVICES: FY96 FY97 CAPITAL ODT~AY: PARTS/DATA E~TRY CLERK 1 00 1.03 MECHANIC I 3.00 3.00 BODY R~FAIR M~CHANIC 1.00 MECHANIC II 2.00 1.00 MECHANIC III 2.00 2.00 EQUIPFIENT S~OP SUPERVISO~ 1.30 I O0 £OUIP~NT SUPERINTENDENT 1.00 .70 10.00 9.70 FY97 - 139- Begliming Balance Zndlng Balance EQUIPMENT REPLACEHENT RESERVE FINANCIAL PLAN FOR FY97 - FY99 PY95 FYg6 AL'*~AL ESTIMATE 1.531.148 1.796,373 655.737 9C0,000 72,124 45,000 S85,700 20,000 1.313.561 965,000 14.491 15,476 36,749 8,005 4 10,153 1.071 1.951 1.477 474,769 1,027,214 608,700 550.000 0 0 1.048.336 1,044.645 654.079 654.034 1,193,141 1.543.500 1,796.373 1,516,728 1,765,694 1.495,553 895,053 FY96 FY97 CAPITAL OUTLAy: FY97 .30 .50 .50 .50 .80 1 Compressor Class 20,700 I Tractor, Medium Class 15,800 FIRE EQUIP REPLACE~IENT RESERVE FINANCIAL PLAN FOR FY97 - FY99 FY95 FY96 ESTIMATE Beginning Balance 0 124.889 University Fire Contract 0 16.000 Sale of Vehicles 1.750 0 Transfer General bevy 138,855 50.000 Total Receipts 140.605 66.000 Capttal Oatlay 15,716 0 Transfers 0 117,000 Total Expenditures 15,716 I~7,000 Endzng ~alance 124.889 93. 889 DEFT FINAL FY98 PY99 73.889 90.154 106.826 16.265 16.672 17.089 0 0 0 0 0 0 16.265 16,672 17.089 0 0 0 0 0 0 0 0 0 90,154 106,826 123.915 140 - CENTRAL SERVICES FINANCIAL PLAN FOR FY97 - FY99 Beginning Balance 214,630 243,151 Ending Balance 243,151 164 164,829 180,260 223,788 ~25 341 358 20,000 21,00~ 22,050 5.700 6,485 6,810 0 0 0 625.000 656,250 689,064 651,025 684.076 718,282 62°939 62,939 66.6?6 ?0,645 74.171 74,171 ?6,396 78,687 483,014 482,984 497,476 512,404 15.500 15,500 0 15,500 0 0 0 0 63S,624 635,594 640,S~8 677,236 180,280 223.788 264.834 CAPITAL OUTlAY: FY97 2 pbococopier 15,500 1S,500 - 141 - ASSISTED HOUSING FINANCIAL PLA~ FOR FY97 FY99 Federal Grants 3.357.186 3,197.000 3,321.000 3,321.000 3,821,000 Rent Of Property 164,405 197,000 285,000 285,000 285,000 Miscellaneous Revenue -13,382 0 0 0 0 Miscellaneous Transfer 10.813 0 0 0 0 Total Recelpts 3.966,205 3.807.000 4.019.000 4,019,000 4.019,000 Personal Services 438.608 444,990 506.648 506,648 536.932 569.108 Capital Outlay 667 3,150 54.900 0 0 Ending Balance 37. 234 -22,941 21.796 -2,611 -98,565 PERSONAL SERVICES: FY96 FY97 M.W. II - PUBLIC HOUSING 1.00 1.00 CLERK/TYpIST - LEASED HSNG 1.00 1.00 12.75 12.75 CAPITAL 0'JTLAY; PYg? 142 - 1926 BROADWAY APTS REPAIR FINANCIAL PLAN FOR FY97 FY99 FY97 EXPENDITURES: Services And Char~es Capital Outlay PUBLIC HOUSING ACQUIS. 1-10 FINANCIAL PLAN FOR FY97 - FY99 FY97 F¥95 FY86 ~IN;kL FY98 FY99 -- FY97 BUDGET -- FY95 FY96 DEPT FINAL FY98 FY99 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PUBLIC HSG-NEW CONSTR./008 FINANCIAL PLAN FOR FY97 - FY99 FY97 FY95 FY96 FINAL FY98 FY99 Federal Grants 334.339 1,622.021 0 0 0 · - FY97 BUDGET -- FY95 FY96 DEPT FINAL FY98 FY99 EXPENDITURES. ACTUAL ESTI~iATE REQUEST BUDGET pROJECTION PROJECTION Personal services 28,008 28,000 0 0 0 0 0 0 0 0 3~8.728 1.601,462 0 0 0 0 - 143 - PUBLIC HS(]-NEW ¢ONSTR./009 FINANCIAL PLAN FOR FY97 - FY99 0 0 0 0 0 0 Personal Services 17.183 10.000 O 0 Commodities 224 0 0 0 Services And Charges 9,329 0 0 0 Capital Outlay 213.894 996,803 0 0 TOtal 240,630 1.006,803 0 0 0 0 ' 0 0 0 0 0 0 0 PUBLIC HSG. ACQUISITION 1-06 FINANCIAL PLAN FOR FY97 - FY99 Federal Grants 63.590 0 0 Miscellaneous Revenue -4.622 0 0 Total 58,948 0 0 0 0 0 0 0 0 -- FY9? BUDGET -- FY95 FY96 D£PT FINAL EXPENDI~JRE$: AC~AL ESTIMATE REQL~ST BUDGET FY98 FY99 PROJECTION PROJECTION Services And Cho~ges -13.255 0 0 0 0 0 Capital Outlay 4.097 0 0 0 0 0 Transfers OUt 10.813 0 0 0 0 0 Total 1,625 0 0 0 0 0 ENERGY CONSERVATION FINANCIAL PLAN FOR FY97 - FY99 145 - RISK MANAGEMENT LOSS RESERVE FINANCIAL PLAN FOR FY9? - FY99 1,718,593 1,357,885 1,400,382 1.548,575 1,697.851 338,327 641,081 6E1.648 670,577 590.694 60.498 41,421 50.000 50.000 50.000 6.425 0 0 0 0 400,000 0 0 0 0 805,2S0 683,402 701,045 720.577 740,694 29,546 66,525 75,991 75,991 80,556 86,408 2.838 2.490 2,928 2,928 3,016 3,105 712,732 547,249 472,573 473,933 487,729 501,938 20,842 24,641 0 0 0 0 400,000 0 0 0 0 0 1,165,958 640,905 551,592 552,852 571,301 590,451 Ending Balance 1.357.885 1.400,382 1,548,575 1.697,851 1.848,094 PERSONAL SERVICES: PY96 ~Y97 CAPITAL OUTLAY: FY97 .30 .30 .29 .29 1.59 1.59 HEALTH INSURANCE RESERVE FINANCIAL PLAN FOR FY97 - FY99 FY96 ESTIMATE Beginning Balance 1,625,053 2,119,029 2,344,079 2,535,145 2,757,738 Health Insurance Chargebacks 2.323,199 2,300,000 2.400.000 2,500,000 2.600,080 Dental Insurance Chargeback 125.427 120,000 128,000 131,000 134,000 Interest Income 64,707 40.000 45.500 45,500 45.500 Miscellaneous Transfer 800.000 0 0 0 0 To~al Recelpts 3,313,333 2.460,000 2,573,500 2.676,500 2.779.500 Personal Ser-~lces 329 0 0 6 0 O Services And Charges 2,019,028 2,234,950 2,382,434 2,382,434 2,453.907 2.527.524 Transfers 600.000 0 0 0 0 0 Total Expenditures 2,619,157 2.234,950 2,382.434 2,382.43~ 2,453.907 3.527.524 Ending Balance 2,119,029 2,344,079 2,535.145 2.757.738 3. 009.714 - 146- SPECIAL ASSESSMENTS FINANCIAL PLAN FOR FY97 - FY99 -- FY97 BUDGET -- ACTUAL ESTIMATE P~0UEST 194.718 181,328 62,782 0 76.172 59,776 524 76,172 59,776 524 121.852 121.028 121,028 0 0 0 0 0 0 0 0 0 824 0 0 524 0 0 121,552 121.028 121,028 121,028 T~ANSPgR,TO: To G.O. lssue 2/88 524 PEESONA~ SERVICES: RISE REPAI'HENTFUND FINANCIAL PLAN FOR FY97 FY99 440 0 0 O 0 19,000 13,391 13,391 13.391 13,391 19,440 13,391 13,391 13,391 13.391 13.391 13.391 13,391 13.391 13,391 13,391 13,391 21.199 21,199 FY96 PY97 .00 .00 :3,391 13.391 13.391 13,391 21,199 21,199 21.199 FY97 13,391 13.391 - 147 - - 148 - APPENDIX Preparation of the Financial Plan .Process to Amend the Financial Plan Resolution Approving the Financial Plan Resolution Adopting the Annual Budget Adopted Budget Summary Authorized Positions by Department Index by Department Property Tax Rates Glossary PREPARATION OF THE FINANCIAL PLAN In August, the Finance Department writes a manual of directions and updates all forms. The manual contains: 1) directions for completing the forms, 2) descriptions of expenditures that may be budgeted in a particular line item, and 3) projected prices or inflation factors for vadous supplies, service contracts, vehicle maintenance service, telephone and postal services, and office furniture and equipment. The City Manager instructs the Department Heads on whether any changes in level of service can be factored into the proposed financial plan. This is done before the actual budget process starts. Changes to the financial plan are done annually during the budget process. All revenue and expenditure estimates are re-evaluated and revised if necessary. In September, the manual and forms for the next financial plan are distributed to Department and Division Head~. They' also receive salary projections, a three-year history of each Department's/Division's actual line item expenditures, and projected revenues and costs for the three years covered by the Financial Plan. (The Finance Department projects revenues individually and uses a combination of inflation factors and individual costs to project expenditures.) In October, the forms are returned. These include the Department's/Division's adjustments to line item revenue and expenditure projections, their travel request, their capital outlay request, and professional services required. In November, the Finance Department reviews the forms and compiles them all into a budget. All budget forms and adjustments are forwarded to the City Manager. By mid-December, the City Manager and Finance Department decide which modifications to operations will be made. A tax levy is computed. Analysis is done so all funds have required balances or zero balances. Then the Proposed Financial Plan document is pdnted. In January, the City Council reviews the Proposed Financial Plan. In February, the Proposed Financial Plan and a memo of Council's changes are presented to the public. A public headng is held at least one week prior to the final adoption. In March, the final Financial Plan is adopted. The State of Iowa requires a one-year budget to be adopted by March 15 of each year. The applicable year in Iowa City's three-year Financial Plan is adopted as the annual budget to satisfy State requirements. The Finance Department monitors the status of actual revenues and expenses compared to budget. Analysis is done on a line-item basis within each division. Ultimate responsibility for a division's budget rests with the department head in charge of that division. The Finance Department staff normally works directly with department/division management to resolve any problems within the line item budget. - 149 - PROCESS TO AMEND THE FINANCIAL PLAN Departments and Divisions analyze their monthly financial reports to determine if a budget amendment is needed for expenditures that were not included in the budget, for example, capital outlay, rapairs to equipment and buildings, wages for temporary employees and overtime related to work assignments outside of the budgeted staffing level. On the amendment requests, departments/divisions explain the reason for requesting additional funds and also suggest a funding source for it: 1) Subtract budgeted funds from another item within their budget. 2) Show that additional revenue will be received. 3) 'Request funds from the "contingency" (see definition in Budget Glossary). The requests are reviewed by the Budget/Management Analyst for accuracy. Then, the Finance Director and City Manager approve or deny the request. Upon approval, the amendment is added to the budget so that the next monthly Budget Comparison Report includes it. Amendment requests are not accepted after a date set by the Finance Department in order to compile necessary reports for Council action on the amended budget. By May 31 of each year, as required by the State, the City Council holds a public hearing and approves the amended budget for the year ending June 30. Statements of budget and actual revenues and expenditures are published by September 30 for the fiscal year ended June 30. They are also presented for the City as a whole in the notes to that year's Financial Report. Legal compliance is met if actual expenditures do not exceed the budgeted expenditures by program areas: community protection, home and community environment, human development and policy and administration. - 150 - Prepared by: Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 96-58 RESOLUTION APPROVING THE FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA, FOR FISCAL YEARS 1997 THROUGH 1999 AND THE SEVEN YEAR CAPITAL IMPROVEMENTS PROGRAM WHEREAS, the City Council of the City of Iowa City deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial Plan for operations and a seven-year Capital Improvements Program budget; and WHEREAS, the three-year Financial Plan and seven-year Capital Improvements Program are subject to annual review and revisions; and WHEREAS, a public hearing was held on February 27, 1996, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan for the Fiscal Years 1997 through 1999 and the seven-year Capital Improvements Program. This Resolution is an expression of the Council's legislative intent for planning future operation and capital improvements for the City of Iowa City, Iowa; and the anticipated means of financing said plan, subject to applicable laws. Passed and approved this 5th day of Narc. h ,1996. A'FI'EST: ~;;~('~.,-~,-~. ~4../ CITY~CLERK MAYOR ..,~~ved by L / . ey s Office,=2_,,,~,¢...¢,~- - 151 - Prepared by: Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 96-56 RESOLUTION ADOPTING THE ANNUAL BUDGET EXCLUDING HACAP AND FREE MEDICAL CLINIC FOR THE FISCAL YEAR ENDING JUNE 30, 1997. WHEREAS, a public hearing was held on February 27, 1996, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The annual budget for the fiscal year ending June 30, 1997, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates; appropriation expenditures; and program allocations for said fiscal year should be and hereby is adopted except for the expenditures for HACAP and Free Medical Clinic totaling $11,420, which will be approved by separate resolution. The City Clerk is hereby directed to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this 5th day of March , 1996. Approved by (~ity Attorney's Office It was moved by Norton and seconded by be adopted, and upon roll call there were: Baker the Resolution AYES: NAYS: ABSENT: X X X X Baker Kubby X Lehman Norton Novick Thomberry Vanderhoef - 152 - Prepared by: Donald Yuculs, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 96-57 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR HACAP AND FREE MEDICAL CLINIC FOR THE FISCAL YEAR ENDING JUNE 30, '1997. WHEREAS, a public hearing was held on February 27, 1996, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The annual budget for the fiscal year ending June 30, 1997, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates; appropriation expenditures; and program allocations for said fiscal year for HACAP and Free Medical Clinic totaling $11,420 for the fiscal year ending June 30, 1997, should be and hereby are adopted. The City Clerk is hereby directed to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this 5th day of March , 1996. Approved b~_ , City Attorney s Office ~-~,~.~ It was moved by Baker and seconded by be adopted, and upon roll call there were: Vanderhoef AYES: NAYS: ABSENT: the Resolution ABSTAIN: X X , Baker Kubby Lehman Norton Novick .. Thombemj Vanderhoef x - 153 - CITY OF IOWA CITY AOOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 1997 Home & Commur.~y..En__v.?.n.m..ent -- .t.rnay. o~: c. punc. il~. c_[e_%!eg~a!. etc.) Cep,t al E.x_p~_~.a ~le- ..... Budget ' Re.estimated ' Actual 77 14.547.491 106 3,326,729 134' 1.892,000 ~161 , 189 234' 19,~6~,22~; 2~ ~,~6~:1~9~.. ~.~2~.715 I 79 '14,547,491 ~108 I ...... ~37 ~ ' . I 267 1297 , 83 ~ 259,~8~.~13 t. 505.000 139" '194 ' 213 I 1.206.~52 ;241 ~ 1,g71.132 I 271; 1,629,666 .301 . 2.651.~3 -- ~ 88 L21'~SA;795 ~ 118 1~23~.~3~'~{44 , 1,905~391 ,171 ~ 2.282~ 197 147,220 216 ; 28,769.667 ~246' 67,724,712 i 276; 67, I58.468'308 ,101,762,395 ; 93 10.390.373 ~21 .'~49' '286,462~17~', 0 201 221 -- -~251 , J~,676,835,~0~5,173 31~ 9,575,091 .~.~ ; I ; , , , I : I : 95, 3,656.6941 123; 5,536,765'151 13,196.8~6~178" 6.684,907'203 335.218,223, ~6,208,22712531 55.618.707~ 283;118,97~90~1~ 97 26,240.239 125 5,726.989:163,3.907,112.180~ 9.821,007,205 335.218 225 99. 0 1271 - ~'~193' 9.821.00~ 227 100 26,240,239 128 5.726.989 155. · 183 · 206 335.218 228 36.208.227:255 82.238,792 ~ 285 I 14-4.669.412 315: 72,167.636 14.338.120 257 24.159.127 ~, 287 45.673.492 '317 14,565.501 15.516.755 ~258 47,519,201 , 288 52.039.755 318 43,630.880 103 (272.534} 131 ' [307.2471' 158 , [4.84EI1 186 I18.192] 209 502 231 5.034,339 251 4,431.920 291 [48.439.903~ 321 41.070.688 104 6,50El.171 132 5.604.866 159 620,461 187 23.266 210 16,91e 232 27.871,734 262 40.645,416 292 89,085,319 322 45.014,631 --105 6,235.637: 133 5297.619:160 615.613 188 5.074 2~1 17.420 233 32.906 073 263 45,077336' 293 40,645.416 323 89.085.319 ECEIVE Johnson Co, 1o~a ADOPTION OF BUDGET AND CERTIFICATION OF TAXES Iowa C~tY 59,738 MAR 1 2 1996 CERTIFICATION ~.~13~35~. 5041 ~ 410 E. Washinqton St, Io~a City, IA ~ 1,560,179,7¢2 T~ ~ES 7O CITY OF IOWA Cl'r7 PERSONNEL LISTING BY DEPARTMENT FULL-TIME EQUIVALENTS FY93 FY94 FY95 FY96 FY97 FY98 FY99 Adopted Adopted Projected Projected Administration 22.25 22.25 24.50 24.50 25.00 25.00 25.00 Airport Operations 1.50 1.50 1.50 1,50 1.50 1.50 1.50 Assisted Housing 10.75 12.75 12.75 12.75 12.75 12.75 12.75 Broadband Telecommunications 3.60 3.60 3.60 3.60 3.60 3.60 3.60 'Equipment Maintenance 17.50 17.50 17.50 10.00 10.50 10.50 10.50 Finance 33.74 35.24 35,39 37.39 37.39 37.39 37.39 Fire Department 52.00 52.00 52.00 52.00 62.00 52.00 52.00 Housing & Inspection Services 11.00 11.00 13.00 13.00 13.00 13.00 13.00 JCCOG 4.50 4.80 4.80 4.80 4.80 4.80 4.80 Library 37.25 37.25 37.25 37.25 37.25 37.25 37.25 Library Development Office Salary 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Parking 24,50 26.50 27.25 27.25 27,50 27.50 27.50 Parks & Recreation 35.00 35.50 35.50 36.75 37.75 37.75 37.75 Planning/Community Development 13.20 13.20 13.70 13,70 13.70 13.70 13.70 Police Department 79.00 79.00 80.56 86.56 87.50 87.50 87.50 Public Works 115.00 115.50 119.50 121.00 124.00 124.00 124,00 Senior Center 5.50 5.50 5.50 5.50 5.50 5.50 5.50 *Transit 42.00 42.00 41.50 49.00 48.50 48.50 48.50 Grand Total 510.29 517.09 527.80 538.55 544.24 544.24 544.24 7.50 FTE for Transit Maintenance were moved from Equipment Division to Transit Division mid-year FY95. FY96 adopted has been restated with the positions moved. - 156- Admin. Nrport Opts. Asst. Housing Broadband Tele. Equipment Maint. Finance Fire Oept, Lib. Der. Office Staff Parking Parks & Recreation Planning/Comm. Der. H&IS JCCOG LibraP/ Police Dept. Public Wor~s Sr. Center Transit -~~ 0.00 20.00 40.00 Number of Authorized Positions Per Department FY97 FY96 ~ FY95 ~} FY94 80.00 # Positions 80.00 100.00 120.00 - 157- This page intentionally left blank. -158 - PERSONNEL RECONCILIATION Full Time Equivalents (FTE) by Departments and Divisions FY96 Adopted Budget to FY9? Adopted Budget ADMINISTRATION City Council C~ Clerk City Attorney City Manager Human Relations Human Rights Activities TOTAL ADMINISTRATION AIRPORT OPERATIONS ASSISTED HOUSING BROADBAND TELECOMMUNICATIONS EQUIPMENT General Fleet Maintenance Equipment Replacement TOTAL EQUIPMENT FINANCE F~nance Dept Admm~stratJon Accounting & Reporting Central Procurement Treasury Document Services Information Serwces Central Sup. & Print Risk Management Employee Benefits TOTAL FINANCE FIRE PROTECTION HOUSING & INSPECTION SVCS. His Department Adminlstrabon Building Inspect)on Housing Inspections TOTAL H I S FY96 FY96 Additions New Positions FY97 Total Original by Council in FY97 Authorized Budget Resolution Budget Positions 7.00 4.50 6.00 3.00 3.00 1.00 24.50 1.50 12.75 3 60 10.00 0.50 10.50 3.18 7.00 4.12 10.12 4.00 550 1~50 1.59 0.38 37 39 52 O0 3.00 6.00 400 13 00 0.50 0.50 (0.30) 0.30 (0.10) 0.10 7.00 4.5~ 6.00 3.00 3.00 1.50 25.00 1.50 12.75 3.60 9.70 0.80 1050 3.18 7 00 4 02 10.12 4 00 5 50 1.60 1 59 0.38 37 39 52 O0 3 00 6 00 4.00 13.00 JCC.OG Administration 0 80 0 80 Transportation Plan 2.00 2.00 Human Services 1.00 1 00 Sohd Waste Management 1.00 1 00 TOTAL JCCOG 4.80 4 80 LIBRARY Library 37 25 37 25 L,braP/Dev Office Salary 2.00 2 00 TOTAL LIBRARY 39.25 3925 - 159 - PERSONNEL RECONCILIATION Full Time Equivalents (FTE) by Departments and Divisions FY9$ Adopted Budget to FY97 Adopted Budget PARKING / TRANSIT Parking System Operations Mass Transit Operations TOTAL PARKING/TRANSIT PARKS & RECREATION Government Buildings CBD Maintenance Forestry Operaboris Cemetery Recreation Parks Parks & Rec Dept Admin TOTAL PARKS & RECREATION PLANNING & COMMUNITY DEVELOPMENT (PCD) Admimstratlon Urban Planning Ne~gborhood Serwces Non-Grant Comm. Development Economic Development M~sc. Community Development CDBG Metro EntJtlement TOTAL PCD POLICE DEPARTMENT Administration Poi~ce Patrol Criminal Investigation Records And Identification Commumty Serwces Bureau Emergency Communications Ctr. Federal Crime Grant Arereal Control TOTAL POLICE FY96 FY96 Addibons New Positions FY97 Total Original by Council in FY97 Authorized Budget Resolution Budget Positions 27.25 025 27 50 48.50 0.75 (0'75) 48.50 75.75 0.75 (0.50) 76.00 3.25 ZOO 3 00 3.00 13.00 10.50 2.00 36.75 2.45 3.50 1.00 1.00 1.00 0.80 3.95 13 70 3 50 50 00 700 400 200 9 50 6O0 4 56 86 56 PUBLIC WORKS Eng~neenng 9 50 Pun!m Works 2 00 Energy Conservation 0 50 Traffic Eng~neenng 7 00 Streets Maintenance 20 25 Wastewater Trmt Oper 25 00 Water Oper & Ma~nt 26 75 Refuse Collectran Operations 18.00 Landfdl Operations 12.00 TOTAL PUBLIC WORKS 121.00 SENIOR CENTER GRAND TOTAL 550 0.50 0 50 0.50 0 50 Q50 (0 50) 0 50 0 44 094 2 O0 1 O0 1.00 2 O0 538 55 2 25 3 44 - 160 - 3.75 2.00 3.00 3 00 13.00 11.00 2.00 37.75 2.45 3.50 1.00 1 00 1.00 1.30 3.45 13 70 4.00 50 00 7 00 4 00 2.00 9.50 6.00 5 00 87.50 9 50 2 O0 0 50 7.00 22.25 25.00 26.75 19.00 12 O0 124 O0 5 50 544 24 ADMINISTRATION FINANCE PLANNING & COMMUNITY DEVELOPMENT PUBLIC WORKS INDEX OF BUDGET UNITS BY DEPARTMENT PAGE City Council .................................. 59 City Clerk .................................... 60 City Attorney ................................. 61 City Manager ................................. 62 Human Relations ............................... 63 Human Rights ................................. 71 Broadband Telecommunications Operations & Reserves. ,, 122 Finance Administration ........................... 64 Accounting ................................... 65 Central Procurement Services ...................... 66 Treasury ..................................... 67 Document Services ............................. 68 Information Services ........................... 138 Risk Management .............................. 72 Non-Operational Administration ..................... 73 Central Services .............................. 141 PCD Administration ............................. 75 Urban Planning & Development ..................... 76 Neighborhood Services .......................... 77 Community Development Non-Grant ................. 78 Economic Development .......................... 79 Comprehensive Plan Update ....................... 80 JCCOG Administration .......................... 133 JCCOG Transportation Planning ................... 133 JCCOG Human Services Planning .................. 134 JCCOG Solid Waste Management .................. 134 ECICOG Assessments .......................... 135 CDBG Metro Entitlement ........................ 136 Community Development Other Grants .............. 136 Community Development Flood Grant ............... 137 Engineering ................................... 81 Public Works Administration ....................... 82 Energy Conservation Administration ................. 84 Traffic Engineering ............................. 85 Street System Maintenance ....................... 86 Wastewater Treatment Operations ................. 110 Wastewater Treatment Reserves ................... 111 Water Operations ............................. 113 Water Reserves ............................... 113 Refuse Collection Operations ..................... 115 Landfill Operations ............................. 116 Landfill Reserves .............................. 117 Equipment Maintenance ......................... 139 Equipment Reserve ............................ 140 Energy Conservation ........................... 145 - 161 - POLICE DEPARTMENT FIRE DEPARTMENT HOUSING & INSPECTION SERVICES LIBRARY PARKS & RECREATION SENIOR CENTER AIRPORT PARKING & TRANSIT NO'r CONSIDERED PART OF A DEPARTMENT Police Administration ............................ 89 Patrol ....................................... 90 Criminal Investigation ........................... 91 Records and Identification ........................ 92 Community Services Bureau ....................... 93 Emergency Communications ....................... 94 Animal Control ................................ 95 96 Fire ........................................ Fire Vehicle Replacement ......................... 97 Fire Equipment Replacement Reserve ................ 140 98 HIS Administration ............................. Building Inspection ............................. 99 Housing Inspection ............................ 100 142 Assisted Housing ............................. Library ..................................... 104 Government Buildings ........................... 70 C.B.D. Maintenance ............................. 83 Forestry/Horticulture ............................ 87 Cemetery .................................... 88 Recreation .................................. 101 Parks ...................................... 102 Parks & Recreation Administration .................. 103 105 Senior Center ................................ Airport Operations ............................. 119 Parking Operations ............................ 107 Parking Reserves .............................. 108 Public Transit Operations ........................ 120 Public Transit Reserves ......................... 121 Debt Service Fund ............................. 125 Employees Benefits Trust ........................ 127 Road Use Tax ................................ 130 Risk Management Loss Reserve ................... 146 Health Insurance Reserve ........................ 146 Special Assessments ........................... 147 RISE Repayment .............................. 147 - 162 - CiTY OF IOWA CITY, IOWA PROPERTY TAX RATES - ALL DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Fiscal Years (per (;1,000 assessed valuation) Iowa City Kirkwood Ratio of Collection School City of Johnson Community State of Iowa City Year District Iowa City County(1} College Iowa Total to Total 1986-87 (;11.381 (;10.609 $4.915 (;0.445 (;0.005 (;27.355 38.8% 1987-88 10.928 11.549 4,912 0,472 0.005 27.866 41.4% 1988-89 10.817 11.695 5.043 0.475 0.005 28.035 41,7% 1989-90 11.042 12.028 4.992 0,482 0,005 28.549 42,1% 1990-91 11,347 12.128 5.327 0.481 0.005 29,288 41.4% 1991-92 11.081 12.670 5.667 0.502 0.005 29.925 42.3% 1992-93 11.331 12.826 6.378 0.532 0.005 31.072 41.3% 1993-94 12.334 12.890 6.430 0.539 0.005 32.198 40.0% 1994-95 12.338 12.954 6.431 0.530 0.005 32.258 40,2% 1995-96 12.635 12.992 5.790 0.593 0.005 32.015 40.6% Source: "Tax Levies for Johnson County, Iowa," compiled by the Johnson County Auditor, (1) Includes Johnson County, Assessor and Agricultural Extension levy. - 163 - GLOSSARY Assessed Valuation: The estimated value placed upon real and personal property by the City Assessors as the basis for levying property taxes. Bonded Debt: A wdtten promise to pay a specified sum of money at a future date along with periodic interest. Proceeds from bonds are typically used for long-term debt to pay for construction of capital projects. Budget: A financial plan for a specific time period that estimates the expenditures and the means of financing those expenditures which are associated with all services and functions performed by the City. Capital Improvements Program (CIP): A management tool used to assist in the scheduling, planning, and execution of a series of capital improvements over a seven-year period. The CIP is updated annually. It sets forth the estimated expenditures by year and specifies the resources estimated to be available to finance the project expenditures. Capital Improvements Projects: The specific projects that make up the Capital Improvements Program. The projects involve construction, purchase, or renovation of city facilities or property. They are generally non-recurring major improvements to the City's physical plant which necessitate long-term financing and are permanent in nature. Capital Outlay: Expenditures forfixed assets, such as equipment, remodeling, minor building improvements, and vehicles, that are funded from the operating budget. Since long- term financing is not necessary and expenditures of this type are of such recurring character, these items are not part of the Capital Improvements Program. Commodities: Items or supplies needed for routine maintenance and operations. They include cleaning, maintenance and office supplies, repair materials, minor equipment, and tools. Contingency: Funds set aside, but not appropriated or approved for use. These funds could be used for unanticipated expenditure requirements, new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest to holders of the City debt instruments. Department: A major organizational unit in the City comprised of related work activities aimed at accomplishing a major service or regulatory program. Division: An organizational subdivision of a department. Employee Benefits: Contributions made by the City to designated funds to meet commitments or obligations for employee fringe benefits. Included are the City's share of costs for Social Security, Iowa Retirement System, and the other pension, medical, and life insurance plans. Enterprise Fund: Separate financial entity used for government operations that are financed mainly from user fees. Expenditures: The cost of goods received and services rendered. - 164 - Fiscal Year: A 12-month time period to which the annual operating budget applies. In Iowa, the fiscal year begins July 1 and ends the following June 30. Full-time Equivalent (FTE) Positions: A part-time position converted to the decimal equivalent position based on total hours per year. Full-time positions charged to more than one program are shown as an appropriate fraction in each program. Fund: An independent fiscal and accounting entity with a self-balancing set of accounts recording cash, which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance: The cash balance that remains in a fund on a given date after all receipts and expenditures have been recorded. General Fund: The fund supported by taxes, fees, and other revenues that may be used for any lawful purpose. General Obligation Bonds: When the city pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (G.O.) bonds. Grants: Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specified purpose, activity or,facility. Intergovernmental Revenue: A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the State and Federal governments. Grants are usually made for specified purposes. Internal Service Fund: Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City, on a cost reimbursement basis. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general City-wide nature. Operating Transfer: Routine and/or recurring transfers of assets between funds. Personal Services: Services rendered by full-time and part-time employees to support the functions of City departments. Costs include salaries, fdnges and other related benefits. Program: A distinct function of city government provided to the public or a function providing support to the direct services of other city departments. Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A reserve may be established formally by ordinance or resolution or informally by admimstrative action. Revenue: Income derived from taxes, fees, grants and charges. In the broader sense, "revenue" refers to all government income, regardless of source, to fund services. 165 ~ Revenue Bonds: A bond that is payable from a specific source of revenue and to which full faith and credit of the city is not pledged. Services and Charges: A category of expenditures used for the pumhase of services provided by individuals, businesses or agencies who are not in the direct employ of the City. Special Assessment: A tax levied against a property owner to offset all or part of the cost of public capital improvements which are deemed to benefit that particular property. Special assessments are commonly used to finance improvement projects such as street construction, sidewalk construction, or installation of sewer lines. Special assessments are levied in addition to regular property taxes. Subsidy: Financial aid given to a governmental unit by another governmental unit. For example, in Iowa City, the General Fund subsidizes Public Transit with property tax monies. Tax Incremental Financing Dlstrict (T.I.F.): A geographical area designated for public and private development. Public improvements are funded by debt which is repaid through segregating the increased property taxes resulting from private development. Tort Liability: A tort is a wrong against an individual or property that is neither a crime nor a violation of a contract. The City could be found liable or responsible by a court when a tort occurs on City property, as a result of the actions of a City employee, or the function of a City operated activity. The City levies a special tax to purchase tort liability insurance and to cover the cost of tort damages for which the City is found responsible. Transfers: Financial transactions that occur between City funds. Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent capacity for the City's pension and retirement funds and for other entities such as other governmental units. The budget includes the Johnson County Council of Governments (JCCOG) which is a joint endeavor among city governments within Johnson County and the county government. - 166 - liIC, Year 94*95 During lgg4-g5 the Iowa City Area Development Group, Inc. [acilitaled economic growth lhroughoul the ICAD communities. New industries and the expansion of exisling induslries created over 800 new private sector jobs to Ihe ICAD area with a capital inveslment of over $25 million dollars. Some of lhe highli.g.,hls of whal ICAD accomplished lhis pasl year were... A Assisled Ihe following compames wdh expansions: CL'ysIal Clear Bollling Compan~ - Norlh Liberl.v; ¥icIor Plaslic.s - Norlh Liberly; Red Lobslet - Ionia Cily: and UfoSurge - Oakdale Researcl] Park, Coralulle a, Worked closely ~ilh dinelopers 1o build speculalke office boilclings lhose Iocale(I in CoraMile, range in s~ze belween 10,000 and 20,000 square feel will] an eslim,lle(I complelion dale o[ lale lgg5 and early l gg8. ICAD is also working ~',ith local dinelopers I creale addilional speculalk. e office anti warehoose buildings in the ICAD area · Prowded assislance Io a Canadian company seeking Io rolotale IO Ihe IJniled Sl~fles. Wilkinson Precasl Concrele is now Iocaled in Ihe Ri~,erside Induslrial Park, Rwerside. A Doubled Ihe number of prospeel requesls. Requesls ranged from 200 square feel ol indiwdual office space IO 200.000 square feel oJ warehouse space. This year we also sa~ a higher number of telall requesls. ICAD provides lailor made proposals IO prospecl requesls. & '[he number o[ sile ~.isits by companies inleresled in reJocalJon has also doubled Ihis ),ear. & Conducled lhe 'Boilding [or lhe Fulore' fundraising campaign. 1he purpose of Ihe campaign ~as Io assnre Ihe success and viabilily of lhe ICAD Group for lhe nexl fk, e year & the ICAD Group represenls Io,,va City. Coral,,dle. Norlh Liberty. Johnson Counly. We Branch, Ri,,.erside. Kalona and Oxford. IndusIdes are sho~,'n sdes ~n the area and each community is represented on markeling Irips. National and international Marketing: A Parlicipaled in "Sell Iowa" Irips 1o Los Ange!es, New Ym'k, lorerile. and II~e Twin Cilies wilh Ihe Iowa Deparlmenl of Economic DevelopmenL ~, Parlicipaled in "Sell Iowa" Seminars l~eld iTi Winnipeg, Canada. ICAD reel wilh many companies II~al had allended ll~e Iowa sponsored 'Doing Business in Iowa' seminar I~eld in Seplember 1993 in Ioroao. ,6, Parli¢ipaled in marketing "blilz" lrJps Io the Los Angeles. California area and New Jersey/New York region ~dlh Iowa-Illinois Gas & Elecldc. .A 1he Corridor and Ihe Slale of Iowa Deparlmenl of leonomic Developmenl iniliated a ~. :. slale sponsored markcling e[forl al lhe Biolechnology Expo in San Francisco. ;,; Rel)r~enlaliv~ h'om Priorily One, ICAD, Iowa Deparlnlenl of [COllO111ic Developmenl, Ihe Univers~ly o[ Iowa and olher dm, elopmonl pl'ofessionals frei11 acl'oss llie Stale allended. ]lie ' objeclive wag Io illlt'O(Jl~ce Bio Ted] co~11pailies IO IIio illally advanlagos of an Iowa ~ocallo . Cedar Rapids. ICAD was rel)resenled al Ihe 1994 U.S. Midwesl/Japan Associalion Conference held in TO~'O. AI Ihis conference lhe parlicipanlS were fro'rally imiled IO II]e 1995 0Oll[el'{~llCe I)y Governor Br~l11sla(J. The 1995 will be held in Ihe Cedar Rapids/Iowa City ;trea in Sel)lember. The Iheme of lhe evenl is "Braiding Bridges". ICAD markcling ellotis oonoonlrale on exisling ,i(luslries, (IomeSliC and inlemalional l'e{;l'llJllllelll. ....... . ..... '-' ' I{e~ion, Iha Slale of Iowa Deparlmenl of Iconomit Bm,OlOl)nlenl and Ihe ~niversily oJ Iowa ,voi km~ IOwards a togreal real kel,ng effo,'l. O,.er 13 regional devdopmenl gl oups and pi ovi(le, s are mini)ors. Wol king wilh Fluor-Daniel CoJlslJllalllS Ihe objeclk e is IO develol) , , , The first projecl of the group was a meeting held in February al Ihe Universfly ol Iowa. I1 included a briefir~g and an in-depd] look al areas within lhe Unviersily Ihal can be nlilized the pharmaceulica] il]duslry. This was an invitational meeling Io all exisling indusides in Iowa that had a conneclion wilh lira pl]armaceutical induslry. II iucluded a lout of lhe Division of Pharmaceutical Services. Ihe Cenler for Advanced Drug Developmenl, and Ihe Cenler for Bio-calalysis and Bio-processing. The meeling underscored lhe importance of' cooperative efforls for Ihe Iong-lerm economic expansion and viabilily o'f lhe region. Waterloo Eastern Iowa Region Cedar Rapids CEOAR Tipton Iowa City Muscatlne Dubuque ~r~ CUHTOH Davenport · Members of the Rural Community Committee mel quarterly 1o update each olher on their communily's successes in new housing developmenls. retail shops. tonrism, new industries and expansion of e~isting indusides, and to discuss obslacles Ihey encounlered The Rural Commiltee is chaired by Mayor Richard Rex of West Branch. ~. ' ;~ : A ICAD conducted Large Business & Industry Represenlalive meelings. This commitlee being co-chaired by Rich Colgan, Procter &. Gamble and J',,,larly Kelly of ICAD. Members met lhroughoul the ),ear Io discuss issues and to pro~,ide a meaes of nel~,,,,orking. & Conlinued to increase ICAD's supporl base b) encouraging new "inveslors" 1o beco~r aclively involved. · , Parlicipated as an aclive member of the Iowa Department of Economic Developmenl MAGIC Group. v, hich plans and implemenls lhe markeling goals and objeclives for Ihe Sla o! Iowa. ICAD was also actively involved in lhe Professional Developers of Iowa Associalion AEDC (American Economic Development Council) and IDRC (Industrial Developmenl Research Council). Ill ,111~ , ~ ][11' [ ' t " ~, [ll.hll/1111,.% Nil I'l'~li[,l['[~ IIIII I , IIII1~.t ))(Nh(!l,l~l'll,t\,llIH~l:!l!l!lill'!hl'll)~,l(11\ 1)I'(,~!!11,111 I);il'111~ Ihr ;I,l'-,l ',l',11' ',\~' I'\~N'I I1'!1: i'(J ,11'. ('\1 (':)111]!!,~1 II1( I'l',l',l' ;!~ Ihr ill'.['fl"-lt'[[ I!1 !'l';ll[ ,I~:I!L~ ',0 II!l' ~l'('(!~l'l' IIPA,I ( ::~ ,!1'(',~ lhlTM I][llllli['l' ~l! ]l,l',, :h;HI~H.iJ I1:~' ;'i'llIll'.,:'-, I',]:i'~'l' !il;;i: ~)[)() '-.[!11,11'(' I1'1'I lii ;liJl~l!!ihl' illlll[',,I),l( ,.'il(i 0(|(]- ~,(!ll,ll'l' '?l'] I~T ~,\,li'l'lTli{l',l' '-,p,l[ r It:r', '.r,u' ~,Tr %,1',\ ,I I'~ll['l' !i'l~iil'-,I~. lilt' Ilillllh['l (:1 '.11(' ~.:'-.1:'-, I1,1'-. ,11N~ I!lt !'l',l'-.l'(! ,lift! ~\l' t",.I)t'l I !liP. II IC~,D Prospect Requests 1991-1994 E\p~uIsions. rel{l(:~lli()n% ,tll(I iiP~>. d~'u'l[)j)m(?fll% i}( ( iwn,d IJll'l)li~hl)lJ! lb(, ICAD I'e~JoI1 dtlrin,~ Ihe l)~lsl ye~tr. A fe.w ()l IhE' I'\l),lrl%lnf1'~ ellIll I1(:~>, I)r()j('( It ,u'(' %J1()~.~11 I~ I)1111(JHI~ ,I 120.000 ~fl II. pl,ul[ II1 ,~orlh Lfi]vrl~ p (,15, s ,l~ Cledl' Wdl(;r hu[ll ,I 6.000 Sq. fill\ ;n \o;'lh I. iI)erl~ '.% ... ,..:?..~.'~.~,;..'.~ :.. :'.. . . ~, ..... ', , ' , ~lmm~m~mmm~ ...... .' ',, ' ~,l, ~kll ',,¢)1 Pn'C,l',l Conrj'ele btul! ,~ 8.DO0 ~rl I! I)h.l:11 I1! l'h,.erqdv ACT (American College Tesling) is bL[ilding a 112,000 sq. fl. dislribulion cenler in Iowa Cily [conolny Adverlising/TrtJArt conlpleted a 20.000 sq. fl. expansion IO IlleJr exisling facilily in Iowa Cily Moore Bnsiness Forms becanle a torporale hub and expanded 11~eir office facilily by 19,000 sq. fL ICAD Board of Directors - FY 1994-95 Chair: Slephen West- Wesl Music Co. Slel)hen Alkins - City of Iowa City Bill Bywaler - Economy Adverlising/IruArl Kelly Hayv,,orlh - Cily of Coralville Ton] Hoogerwer[ - MidAmerican Energy Company J.R. Bramley - Soulh Slope lelephone Roberl Dewher- Meardon, Sueppel, Dewnet & Hayes W. Richard Summe~,iil - iowa State Batik & ]rusl Jolm Beckord - Iowa Cily At'ca Chamber of Commerce Dr. Bruce Whealon - University of Iov, a ]'on] Gelman - Phelan, Eucker, Mullen, Bright & Walker Vice Chair: Robed Sierk- FirSl Nalional Bank Cindy Mays- West Liberly Slale Bank 1lenny Het~ig - tt. J. Limited Dwighl Seegmiller - Hills Bank & ]'rusl Stacy Pugh- General Mills Susan Horowitz- Mayor of Iowa Cily Slephen Lacina - Johnsor] County Superviso~'s Rose Rennekamp - University of Iowa Dr. David Skorton - University of Iowa Douglas ]'rue- University of Iowa ICAD Staff Marlin Kelly, President Pairice Kunce, Direclor of Projecl Developmenl Kara Reynolds, Adminislralive Secrelary CAD Investors range from indivkhlals Io corporate hea(Iqu~lrters. The ma volunleers who take lhe liHle [0 se~e as members of the I)oar(I, committ~ represenl~lli~es and promDiets of ICAD are greally al)l)recialed and Iheir efforts boneill 1tle enlire area. ~ Mrt.lhlmC4~ ConlraClom Jl,J~l~l~mMcEle~ley XiiPI-LP~J? C~flh,is hlc. Ad-M,irkel Produt Iton~ ttd~ke~e Medi(rdl SIIpp]~ Pdi Moore Conslrl~(;l~on Co. Ambrose ~ ~socmales Herll ~m~ & Smock~r PhelamLhmcker. Millleo. Brm,111 Ce(Jdr Rapi,'.ls Gdlelle C,h C,ir Cro(lil Cu. 01; C,lrll)11 Co.. IlK. C:I'. lie{ Jl'l( Siij)j}J~ Cfl~, a[ CordKale ,,#1. Cil: Of IcJ~.'.d CiI'~ ,.. Oil} of Kahllla CiIx of \orlh LIb~'rh 01', oJ Oxh~rd 01~. ol Rr, emide i~ C;I~ ~ff WPsl Bran( h C[hhne of Im%a OilIon Gunde~on CoklxxHl-Banker'* CPMI-CR[ Coralx[qe Xe[llure J~lnlPS OrokPr D,lul 80SXX orlh" Dan's Oxerhed{I Doo~ & More" [aslern Io~x~ L~ghl & Pmxer Cool} [LOlJOnl~ &kerl~mg IRA Walls.ttouser ~Pdllo~ E~e~ Men's $1ore farme~ Sa~mgs Baok ~hn ~ Fealher ~11sl [iljallCl~J ~nler, LID ~t McKee [~sl National Bank ~ rdlllZ COllSIFiiGJlOI1 ' GeneFdl Mdls G~ d d lieclot G~go~. P~duols HJ. Lmi~led hm,i Bl~t}k & Suppl~, loshi Cilx Arr,i CJlalllJlPl' JlJxx,I C~h HOllle BlllldPrS Io~,l Cllx Pr~,&s Cililen Jil~xd IIlIP~hl[e Ra~[~dd Io~,1 Sidle Bdnk ~ Irll~l Co Jo1111SOil COIIgIX KCRG-A' K~CR q~ O3 S~P~e L L. P~qhn~ Le.m:h & C~ek Lrl)J( .Kl'OP~er LIRhl [xpross~mls bx J III31 COI:IiI~ Man's Glass SpegMllies' ' Max~ell COliSJfllCJio11* ' McComils-Laona CollSlrllCl~on Co. McGl~ldrey & Pullen Meatdon Sueppel Doxyher & Itax~ Mere, Hosp~ldl** Meril COI~SIHIEIIOI1 M~{lAllleticd ConslrHclion COlllp~lny Mid~mencem [ner~} Companx Lsle Mdler ~J~JS dOIISlllldlllS Moore BubHi~ forhis ~lynlld Develope~ Na~le Lumber Company" Nahonal Compuler S)rSlenls Ma~. Neuhnuser Sl'11er.~'ordei'ds{ h CnfiqrHI li~ Snhlh Shq~p Cotq). ToJt'phofIP' Soulh~,tle Dt'~elopmenl $pl'ml CHhdar RenO,l~ h Park Lu~ed~g COllNIrtlt;liOll CO P,IIrK id V,qn Rolhns W~I B~nch Slale Bank WOSl L~berlv Slale Wilhdnls Renl~ls WoIJ Conslruclion bst of ICAD hiveslots dS of 6/.~