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HomeMy WebLinkAbout1996-05-21 ResolutionRESOLUTION NO. 96-137 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Gunnerz 123 E. Washington Street It wasmoved by Kubby and seconded by as read be adopted, and upon roll callthere were: Lehman AYES: NAYS: ABSENT: X X X X Passed and approved this 21st day of May that the Resolution Baker Kubby Lehman Norton Novick Thornberry Vanderhoef ,19 96. CITY CLERK '/ \danceprm.res MAY(J~ (.,/ Approved by ~orney s Office r o3, Prepared by: Liz Osborne. CD Division, 410 E. Washington St., Iowa City. IA 52240 (319) 356-5246 Resolut'ion No. 96-138 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A NO INTEREST LIFE LIEN FOR THE PROPERTY LOCATED AT 930 HUDSON AVENUE, IOWA CITY, IOWA WHEREAS, on September 12, 1990 the property owner of 930 Hudson Avenue executed a Rehabilitation Agreement and Statement of Life Lien in the amount of $2,200 through the Housing Rehabilitation Program; WHEREAS, these documents created a lien against the property; and WHEREAS, on May 1, 1996, the property owner paid the loan of $2,200 in full. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 930 Hudson Avenue, Iowa City, Iowa, from an obligation of the property owner to pay to the City the $2,200 as set forth in the Rehabilitation Agreement and Statement of Life Lien, which were recorded in Book 1171 Pages 215 thru 219 of the Johnson County Recordefs Office. Passed and approved this 21st day of 1996. Ap~ved by CITY CLERK ' ' U City Attomey's Office ~-.,/~?. ,~,, )7o9 Resolution No. 96-138 Page 2 It was moved by Kubby and seconded by adopted, and upon roll call there were: AYES: NAYS: Lehman ABSENT: Baker Kubby Lehman Norton Novick Thornberry Vanderhoef the Resolution be Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 {319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 930 Hudson Avenue, Iowa City, Iowa, and legally described as follows: Lot 13 in Bailey and Back's Addition to Iowa City, Iowa, according to the plat thereof recorded in Book 3, page 161, Plat Records of Johnson County, Iowa from an obligation of the property owner, Rebecca W. Gibson, to the City of Iowa City in the principal amount of $2,200 represented by a Rehabilitation Agreement and Statement of Life Lien recorded on September 26, 1990, in Book 1171, Pages 215 thru 219 in the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released, in full from any liens or clouds upon title to the above property by reason of said prior recorded documents. MAYOR ~/ STATE OF IOWA ) ) SS: JOHNSON COUNTY ) City Attorney's Office On this ~f day of '?7/~.~ , A.D. 19__~, before me, the under- signed, a Notary Public in and for said County, ~n said State, personally appeared Naomi J. Novick and Susan I(. t~a~l~ to ~e p~rsonally known, who being by me duly sworn, did say that they are the Mayor and cil~¢~Vk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~//~-/'~, adopted by the City Council on the ~,! -W- day ~qc~,~ , 1 9 ~, and that the said Naomi J. Novick and Susan I(.Wa]sh as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa Prepared by: Dan Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-356-5144 RESOLUTION NO. 96-139 RESOLUTION ACCEPTING THE WORK FOR THE FAIRVIEW AVENUE/HIGH STREET STORM SEWER PROJECT. WHEREAS, the Engineering Division has recommended that the work for construction of the Fairview Avenue/High Street Storm Sewer Project as included in a contract between the City of Iowa City and B and D Construction of Iowa City, Iowa, dated August 1, 1995, be accepted and WHEREAS, the performance and payment bond has been filed in the City Clerk's office, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City Council of Iowa City, Iowa. Passed and approved this 21st day of May ,1996. A T T E S T !.)~.,~/~.,,/)f//~ CITY CLERK MAYOR Approved by City Attorney's Office It was moved by Kubby and seconded by adopted, and upon roll call there were: Lehman AYES: NAYS: ABSENT: X X X X X X X the Resolution be Baker Kubby Lehman Norton Novick Thornberry Vanderhoef /7o - May 14, 1996 ENGINEER~S REPORT CITY OF I0 WA CITY Honorable Mayor and City Council Iowa City, I^ Re: Fairview Ave / High Street Storm Sewer Project Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the Fairview Ave / High Street Storm Sewer Project has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The final contract price is $379,555.15. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Richard A. Fosse, P.E. City Engineer Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319/356-5243. ORDINANCE NO. 96-3732 ORDINANCE AMENDING THE ZONING CHAP- TER OF THE CITY CODE BY CHANGING THE USE REGULATIONS OF 1.88 ACRES LOCATED AT 3263 ROHRET ROAD FROM RR-1, RURAL RESIDENTIAL, TO RS-5, LOW DENSITY SIN- GLE-FAMILY RESIDENTIAL. WHEREAS, the applicant, Mary Jo Streb, has requested that the City rezone approximately 1.88 acres located at 3263 Rohret Road from RR-1, Rural Residential, to RS-5, Low Density Single-Family Residential; and WHEREAS, the City has determined that the subject property can be served by gravity flow sanitary sewer; and WHEREAS, RS-5 development as proposed for this location is compatible with the zoning and development of surrounding properties to the north and west of the subject property. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION I. APPROVAL. The property de- scribed below is hereby reclassified from its present classification of RR-1, Rural Residential, to RS-5, Low Density Single-Family Residential: Commencing at the Northeast Corner of Lot One, Hunmrs Run Subdivision Part One, according to the plat record- ed in Plat Book 22 at Page 53 of the records of the Johnson County Recorder's Office, Thence NOO°46'46"E, 7.26 feet, Thence N74°O6'28"E along the Southerly Line of Rohret Road 203.56 feet, to the Point of Beginning, Thence continuing N74°O6'28"E along said Southerly Line of Rohret Road, 248,78 feet, Thence Northeasterly 180.01 feet along said Southerly Line of Rohret Road on a 922.00 foot radius curve, concave Southeasterly, whose 179.72 foot chord bears N79°42'04"E, Thence Ordinance No. 96-3732 Page 2 S01°09'04"W, 238.93 feet, Thence S89°11'21"W, 413.31 feet, Thence N00°46'46" E, 144.49 feet to the Point of Beginning. Said tract of land con- tains 1.88 acres more or less and is subject to easements and restrictions of record. SECTION II. ZONING MAP. Upon final pas- sage, approval and publication of this Ordi- nance as provided by law, the Building Official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this zoning amendment. SECTION Ill. CERTIFICATION AND RECORD- ING. Upon passage and approval of the Ordi- nance, the City Clerk is hereby authorized and directed to certify a copy of this Ordinance for recordation in the Office of the Recorder, Johnson County, Iowa, at the Applicant's expense, all as provided by law. SECTION IV. REPEALER. All ordinances and parts of ordinances in conflict with the provi- sions of this Ordinance are hereby repealed. SECTION V. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a who!e or any section, provision or part thereof not adjudged invalid or unconsti- tutional. SECTION VI. EFFECTIVE DATE. This Ordi- nance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this 21St day of flay, 1996. MAYOR'S' .j (-/,, I IJ ,. I.~ ,~ ~ I ATTEST: .~.,{,/,]~..~Y~/~ /-{2'(J..~-~.., ~ CIT~ CLERK z Approved by '/City Attorney s Office ~_ q,'. ~'$ ppdadmin~3263roht,res Ordinance No. 96-3732 Page 3 It was moved by Lehman and seconded by Ordinance as read be adopted. and upon roll call there were: AYES: NAYS: ABSENT: Baker Kubby Lehman Norton Novick Thornberry Vanderhoef ThnrnbPrry that the Fimt Consideration 4/23/96 Votefor passage:AYES: Lehman, Norton, Novick, Thornberry, Vanderhoef, Baker, Kubby. NAYS: None. ABSENT: None. Second Consideration 5/7/96 Vote for passage:AYES: Novick, Thornberry, Vanderhoef, Baker, Kubby, Lehman, Norton. NAYS: None. ABSENT: None. Date publiohed 5/29/96 Prepared by: Charles Denney, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5247 RESOLUTION NO. 96-140 RESOLUTION APPROVING PRELIMINARY AND FINAL PLAT OF BROKEN ARROW ESTATES SUBDIVISION, IOWA CITY, 10WA. WHEREAS, the owner, AI Streb, filed with the City Clerk the preliminary and final plat of Broken Arrow Estates, Iowa City, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa: Commencing at the Northeast Corner of Lot One, Hunters Run Subdivision Part One, according to the plat recorded in Plat Book 22 at Page 53 of the Records of the Johnson County Recorder's Office. Thence N00°46'46"E, 7.26 feet, Thence N74°O6'28"E along the Southerly Line of Rohret Road 203.56 feet, to the Point of Beginning. Thence continuing N74°06'28"E along said Southerly Line of Rohret Road, 248.78 feet, Thence Northeasterly 180.01 feet along said Southerly Line of Rohret Road on a 922.00 foot radius curve concave Southeasterly, whose 179.72 foot chord bears N79°42'03"E, Thence S01°O9'04"W, 238.93 feet, Thence S89°11'21"W, 413.31 feet, Thence N00°46'46"E, 144.49 feet to the Point of Beginning. Said tract of land contains 1.88 acres more or less and is subject to easements and restrictions of record; and. WHEREAS, the Department of Planning and Community Development and the Public Works Depadment examined the proposed preliminary and final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary and final plat and subdivision and recommended that said preliminary and final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa I1995) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. 96-140 Page 2 1. The preliminary and final plat and subdivision located on the above-described real estate be and the same are hereby approved. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law, and to record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the owner's expense. Passed and approved this 21st day of Nay , 1996. CITY CEi~I~K ; ~ It was moved by Norton and seconded by adopted, and upon roll call there were: Lehman the Resolution be AYES: NAYS: ABSENT: Baker Kubby Lehman Norton Novick Thornberry Vanderhoef f~00' x R -- 922.00' Run port C,~ ,~, One , ~ ~'o'~,~oO',"' or, " PLAT/PLAN APPROVED by the City of Iowa City . ~...., ,:_...,~r/:~ :~/~-. LE.?-END AND NOTES o~ 1-25-96 425 Y'=~00' 4~88-o02 Prepared by: Robert Miklo, Assoc. Planner. 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240_ RESOLUTION NO. 96-141 RESOLUTION EXTENDING THE EXPIRATION DATE FOR THE AMENDED PRELIMINARY PLAT OF HUNTERS RUN SUBDIVISION, PART EIGHT. WHEREAS, on May 3, 1988, the City Council approved the amended preliminary plat for Hunters Run Subdivision, Parts Four through Nine; and WHEREAS, Section 14-7B-2F of the Code of Ordinances of the City of iowa City, Iowa, permits the City Council to extend the expiration date of preliminary plats upon written request of the subdivider; and WHEREAS, the City Council has received a written request to extend the expiration date of the amended preliminary plat of Hunters Run Subdivision, Part Eight; and WHEREAS, no additional regulations pertinent to this development have been adopted since the City Council approved the amended preliminary plat in 1988. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The expiration date of the amended preliminary plat of Hunters Run Subdivision, Part Eight, is hereby extended to November 3, 1996. Passed and approved this 21st day of Ha.y ,1996. MAYOR Resolution No. 96-141 Page 2 It was moved by I Phman and seconded by adopted, and upon roll call there were: Thornh~r~-~v the Resolution be AYES: NAYS: ABSENT: Baker Kubby Lehman Norton Novick Thornberry Vanderhoef City of Iowa City MEMORANDUM Date: May 2, 1996 To: Planning and Zoning Commission From: Robert Miklo, Senior Planner Re: S-8801. Hunters Run, Part 8 Hunters Run Development Company has requested extension of the preliminary plat approval of Hunters Run Subdivision, Part 8. The preliminary plat for parts ,! through 9 was approved by City Council (Resolution 88-85) on May 3, 1988. Preliminary plat approvals are effective for a period of 24 months. In October 1994 the City Council approved an extension of the preliminary plat of Part 8 until May 3, 1996. In a letter dated April 11 the applicant requests that further extension of the plat be granted to the date November 3, 1996. Section 14~7B-2F of the City Code does provide that, upon written request of the subdivider, the Council may grant an extension of time for the effective period of the preliminary p!at. Staff views this request as reasonable. There have been no significant changes to the Subdivision Regula- tions or adoption of other applicable regulations applying to this property in the intervening period to warrant a re-evaluation of the preliminary plat for Pad 8 of the Hunters Run Subdivision. STAFF RECOMMENDATION: Staff recommends that the effective approval period of S-8801, the Hunters Run Subdivision, Part 8, be extended to November 3, 1996. ATTACHMENTS: Location Map. April 11, 1996, Request Letter Approved by: Department of Planning and Community Development RALPH L NEUZIL DALE SANDERSON JAY W GIGAFOOB£ BRADLEY L. TUCKER NEUZIL & SANDERSON ! 19 WRIGHT STREET P.O. BOX ! CO? IOWA CITY, IOWA 52244 10WA C4'r¥ ($19) 337'3167 OXFORD (319] G2Bo4175 FAx (319} 356-6i53 April l 1, 1996 Honorable City Council of Iowa City, Iowa Civic Center 410 E. Washington Street Iowa City, Iowa 52240 RE: Hunters Run Subdivision, Part 8 Dear Council Members: The preliminary plat extension for Part 8 of Hunters Run Subdivision, Iowa City, Johnson County, Iowa, will expire on May 3, 1996. This is the last part of the Hunters Run development apda final plat will probably be submitted by November 3, 1996. On behalf of the Hunters Run Development Company, please consider this letter as a formal request to extend the expiration date of the preliminary plat for Part 8, Hunters Run Subdivision, Iowa City, Johnson County, Iowa, for six months to November 3, 1996. Very truly yours, Dale Sanderson Attorney for Hunters Run Development Company l)S sk L©CAT~ON HUN~R~ RUN HUNTERS RUN PARK DUCK X. (;,,wy OF IOWA CI'IY CORPORA'rE LIef'rs ORIENTATION MAP HUNTERS RUN SUBDIVISION IOWA CITY, JOHNSON COUNTY, IOWA PART SIX 24 I lJ4 Prepared by: Steven Nasby, COBG Div., 410 E. Washington St., Iowa City, IA 52240; (319) 356-5248 RESOLUTION NO. 96-142 RESOLUTION ADOPTING AMENDMENTS TO THE FY96 ACTION PLAN BUDGET THAT IS A PART OF THE ClTY'S CONSOLIDATED PLAN (CITY STEPS). WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan that is part of the Consolidated Plan (CITY STEPS) for the coordinated use of federal, state and local funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City has disseminated information, received public input and held one public hearing on the amendments to the FY96 Annual Action Plan budget attached as Exhibit A; and WHEREAS, the Housing and Community Development Commission has recommended approval of said budget amendments; and WHEREAS, the Annual Action Plan addresses the needs of low and moderate income households and helps achieve the goals set forth in the CITY STEPS Plan, Iowa City's Consolidated Plan; and WHEREAS, the City Council finds that the allocation of FY96 Community Development Block Grant and HOME Investment Partnership funds, as outlined in Exhibit A, is an essential part of the Annual Action Plan; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the amendments to the FY96 Annual Action Plan Budget and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City of Iowa City FY96 Annual Action Plan Budget, as amended as set forth in Exhibit A attached hereto, and filed in the office of the City Clerk, be and the same is hereby approved and adopted. Passed and approved this 2].st day of Nay · 1996. MAYOR A~ved City Attorney's Office ppdcdbg'~FY96budg res Resolution No, 96-142 Page ~ It was moved by Lehman and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: ABSENT: X X X ,X X Baker Kubby Lehman Norton Novick Thornberry Vanderhoef Exhibit A FY96 Annual Action Plan Budget Amendments CDBG Project Name July, 1995 Amended May, 1996 Iowa City Housing Authority: Landscaping $ 33,500 $ 33,500 NCJC: Pheasant Ridge Neighborhood Center 122,784 122,784 City of Iowa City: Towncrest Relocation Program 30,734 30,734 DVIP: Shelter Renovations 78,000 78,000 City of Iowa City: Housing Rehabilitation Program 402,081 402,081 City of Iowa City: Manufactured Home Replacement 14,950 14,950 GICHF\Burns: Affordable Rental Housing Project 250,000 100,000 D & K Properties: SRO Housing Acquisition 0 40,000 EHP: Supportive Services for the SRO 0 2,000 ESA: Small Repair Program 28,000 28,000 EHP: Shelter Rehabilitation 24,500 24,500 HACAP: Transitional Housing Acquisition 141,647 141,647 Johnson Co. Dept. Of Health: Adult Day Program 100,000 100,000 Aid To Agencies 105,000 105,000 MYEP: Entrepreneurial Training 19,497 19,497 DVIP: Furniture Project 10,000 10,000 LIFE Skills: Housing Coordinator 16,703 16,703 ISED: Micro-enterprise Training 26,560 26,560 Unprogrammed Funds 37,369 145,369 Planning 12,000 12,000 Administration 127,500 127,500 TOTAL $1,580,825 $1,580,825 HOME Proiect Name July, 1995, Amended May, 1996 ICHA: Tenant Based Rent Assistance $ 150,000 First National Bank: Downpayment Assistance 80,000 HACAP: Transitional Housing Acquisition 35,000 City of Iowa City: Housing Rehabilitation Program 2~0,000 D & K Properties: SRO Housing Acquisition 0 City of Iowa City: SRO Housing Project 0 GICHF\Burns: Affordable Rental Housing Project 250.000 GICHF: Acquisition and Rehabilitation 0 GICHF: Operational Funding 0 HACAP: Operational Funding 0 Unprogrammed Funds 30,000 Administration 65,000 TOTAL $900,000 $ 150,000 80.000 35.000 i90,000 85,000 100,000 100,000 40,000 30,000 10,000 10,000 70,000 $900,000 pp(Icd~xl¥9$~cI exa Prepared by: Dan Scott, Civil Engineer, 410 E. Washington St., Iowa City. IA 52240; 339-356-5144 RESOLUTION NO. 96-143 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ABBEY LANE TRUNK SEWER AND KIWANIS PARK STORMWATER IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The plans, specifications, form of contract, and estimate of cost for the above-named project are hereby approved. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa City, iowa. o The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. Bids for the above-named project are to be received bythe City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a,m. on the 11th day of June, 1996. Thereafter the bids will be opened by the City Engineer or designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 p.m, on the 11 th day of June, 1996, or at such later time and place as may then be fixed. Passed and approved this 21st day of [4a.y , 1996. CITY CLERK - 'dity Attorney s Office~./~. ~ 1733 Resolution No. 96-143 Page 2 It was moved by Lehman and seconded by adopted, and upon roll call there were: Norton AYES: NAYS: ABSENT: X X X X X X X the Resolution be Baker __ Kubby Lehman Norton Novick Thornberry Vanderhoef by: Dan Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-351 RESOLUTION NO. 96-143 LUTION APPROVING PLANS, SPECIFICATIONS, FORM O OF COST FOR THE CONSTRUCTION OF ABBEY LANE ~EWER AND KIWANIS PARK STORMWATER ESTABLISHING AMOUNT OF BID ACCOMPANY EACH BID IRECTING CITY CLERK TO PUBLI FOR BIDS, AND IME AND PLACE FOR RECEIPT OF WHEREAS, notice of of cost for the thereon held. hearing on the plans, specificati project was published form of contract and estimate by law, and the hearing NOW, THEREFORE, BE IT IOWA, THAT: 'ED BY THE CITY OF THE CITY OF IOWA CITY, The plans, specifications, project are hereby approved. and estimate of cost for the above-named The amount of bid security to acc( named project shall be in the am( City, Iowa. ~ny each bid for the construction of the above- 0% of bid payable to Treasurer, City of Iowa The City Clerk is hereby a~ and bids for the construction above-named once weekly and havin general circulation ed to publish notice for the receipt of ect in a newspaper published at least 9 city. 4. Bids for the above-n. )ject are to be rE the City of Iowa City, Iowa, at the Office of the C/jt/y Clerk, at the Civic Center, until ~O~:30 a.m· on the 1 lth day of June, 1996. Thereafter the bids will be opened by the City, Engineer or designee, and thereupon refer/r/ed to the Council of the City of Iowa City, I~wa, for action upon said bids at its ne~t'meeting to be held at the Council Chambers, Gt,vic Center, Iowa City, Iowa, at 7:3/0 p.m. on the 18th day of June, 1996, or at such I~,~r time and place as may the~e fixed. Passed and/~roved t his 2].$____~t day of Na.y / \ Prepared by: Anne Burnside, First Assistant City Attorney, 410 E. Washington St., Iowa City, IA 5224.0; 319-356- 5030 RESOLUTION NO. RESOLUTION AUTHORIZING CONSTRUCTION AT THE IOWA CITY MUNICIPAL AIRPORT OF A 100' BY 100' HANGAR BUILDING WITH A 20' BY 40' ATTACHED OFFICE AREA. WHEREAS, it is the intent of the Iowa City Airport Commission to attract and accommodate corporate and business aircraft at the Iowa City Municipal Airport; and WHEREAS, the proposed 1996 Airport Master Plan calls for additional hangar space which can accommodate such aircraft; and WHEREAS, the Airport Commission is currently negotiating with tenants to base their aircraft at the Airport; and WHEREAS, additional hangar space would be a capital asset for the Airport, which should increase airport revenue by increasing the number of based aircraft at the Iowa City Municipal Airport; and WHEREAS, the $356,900.OO cost of the project would be financed through an inter-fund loan, to be repaid through hangar rental fees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT, the Mayor is hereby authorized to sign and the City Clerk to attest a resolution authorizing the Airport Commission to proceed with construction of a 100' by 100' multi- plane hangar building with a 20' by 40' attached office area at the Iowa City Municipal Airport. Passed and approved this day of ,1996. ATTEST: CITY CLERK MAYOR I'1 G Prepared Anne Burnside, First Assistant City Attorney, 410 E. Washington St., I~A 52240; 319-35 RESOLUTION NO. RE~ ;OLUT N ~,1JTHORIZING CONSTRUCTION AT TI~E IOWA CITY IVIUNICIPAL AIRPORT F A 100' BY 100' HANGAR BUILDING WITH A 20' BY 40' )FFICE AREA. WHEREAS, it is the corporate and ~nt of the Iowa City Airport ~ircraft at the Iowa City to attract and accommodate )ort; and WHEREAS, the propose 996 Airport Master can accommodate such and calls for additional hangar space which WHEREAS, the Airport at the Airport; and sion is currer negotiating with tehants to base their aircraft WHEREAS, additional ]gar increase airport revenue by Airport; and be a capital asset for the Airport, which should e number of based aircraft at the Iowa City Municipal WHEREAS, the $356,900,00 co., loan, to be repaid through hang~ project would be financed through an inter-fund NOW, THEREFORE, BE IT RE.~ IOWA, THAT, the Mayor is I authorizing the Airport Co mission to plane hangar building at City Munici CITY COUNCIL OF THE CITY OF IOWA CITY, :o sign and the City Clerk to attest a resolution with construction of a 100' by 100' multi- Airport, Passed and approved ATTEST: CI CLERK day of MAYOR ,1996. Prepared by: Kim Johnson, Project Coordinator, 410 E. Washington St., Iowa City. IA 52240; 319-356-5139 RESOLUTION NO. 96-144 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE MELROSE AVENUE WEST RECONSTRUCTION PROJECT, STP-U-3715(6)--70- 52. WHEREAS, Streb Construction Co., Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of ~ 1,631,344.30 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to Streb Construction Co., Inc. of Iowa City, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this ~ day of Nay ,1996. ATTEST~J-~ ~. CITY CLERK pweng~strebco.res Approved by -~ City Attorney s Office ~,-,-,-,-,-,-,-,-,~:/~'_,~ Resolution No, 96-144 Page 2 It was moved by Kub~y and seconded by adopted, and upon roll call there were: Lehman the Resolution be AYES: NAYS: ABSENT: X X X X X Baker Kubby Lehman Norton Novick Thornbarry Vanderhoef NOTICE TO BIDDERS STATE OF IOWA, April 30, 1996 - Sealed bids will be received by the Iowa Department of Transportation, at the Office of Contracts in Ames, Iowa and its official depository on the third floor of the Marriott Hotel, Des Moines, Iowa, until 9 o'clock A.M.C.T. on the above date, for the various items of construction and/or maintenance work listed below. Mailed bids are to be sent to the iowa Department of Transportation, Office of Contracts at Ames, iowa 50010. Opening and reading of the bids will be performed at the Iowa Department of Transportation, at Ames, Iowa after 9 o'clock A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation. A Proposal Guarantee in an amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the authorized agent. A Bid Bond, properly completed on the Form No. 650001 available from the iowa Department of Transportation, Contracts Office, may be used in lieu of above. Failure to execute a contract and file an acceptable performance bond and certificate of insurance within 30 days of the date of the approval for awarding the contrar. t, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, Ames, Iowa, until noon on the day previous to the letting. All proposals must be fi!ed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing and reservations not provided for int he forms furnished will be rejected, and the Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. Attention of bidders is directed to the Special Provisions covering the subletting or assigning of contracts. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretarv of Labor and are set forth in the specification. However, this does not apply to projects off the Federal-Aid system. All Federal-Aid projects are subject to the Work Hours Act of 1962, P.L. 87-581 and implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no federal funds involved. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal-Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential subcontractors. PCC Pavement - Grade and Replace JOHNSON COUNTY - STP-U-3715(6)--70-52, Melrose Avenue in Iowa City, IA IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS 515/239-1414 Prepared by: Denny Gannon, Assl. City Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-356.5142 RESOLUTION NO. 96-145 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND NNW, INC. OF IOWA CITY TO PROVIDE ENGINEERING CONSULTANT SERVICES DURING THE CONSTRUCTION OF THE MELROSE AVENUE BRIDGE RECONSTRUCTION PROJECT, PHASE I [PROJECT NO. BRM-3715(2)-8N-52] WHEREAS, the City of Iowa City desires to replace Melrose Avenue Bridge and approach roadways from Olive Court in University Heights to just east of Hawkins Drive ("Project"); and WHEREAS, the City of Iowa City desires to contract for construction inspection services, project administration and other special services to assure construction is in conformance with the design plans and specifications of the Project; and WHEREAS, an Agreement for professional engineering services has been negotiated with NNW, Inc. of Iowa City, Iowa; WHEREAS, it is in the public interest to enter into said Agreement with NNW, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement, in duplicate. Passed and approved this 21st day of ~y ,1996. CITY CLERK CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this ~/ ~ I ~' , by and between the City of Iowa City, hereinafter referred to as the City and NNW. Inc. hereinafter referred to as the Consultant. day of ~ , Iowa, a municipal corporation, of Iowa Citv WHEREAS, the City desires to improve the existing Melrose Avenue Bridge over the Iowa Interstate Railroad, including approach roadways. The City Council has determined the design parameters of the project and this agreement includes the construction phase. The project limits are from Olive Court in University Heights to the east side of Hawkins Drive. NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. SCOPE OF SERVICES Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. The following phases correspond with Iowa Department of Transportation critical path project development tasks. Project Administration Phase: 1. 2. 11. 12. Provide project administration; Prepare field alignment and elevation information and provide construction staking one time for each stage; Make timely visits to the project during the course of construction; Negotiate, prepare, and obtain approval of all change orders required by the construction, including submission of verification information; Conduct weekly construction meetings; Review monthly pay estimates and submit to City Engineer with recommendations; Keep public information board on site up to date. ( Board shall be furnished and erected by City.); Have available at site. in office. or by phone or pager 24 hrs/day. a full time representative who can answer citizen's inquiries; Provide periodic project updates for neighborhood newsletter: Keep project matanal. labor and inspection records as required by IDOT for Federal-Aid prolects; Perform material testing as required by IDOT Instructional Memorandum (I.M.) and City procedures, except structural steel plant certification and inspection; Coordinate with and inform the University of iowa and City of University Heights; 13. 14. 15. 16. 18. 19. Arrange with IDOT to perform structural steel fabrication inspection and certification; Submit necessary documents to State and Federal Agencies both during construction and upon final completion; Upon completion of the project. determine final contract quantities from actual field measurements, or from field and office records as well as period pay estimates and submit same to the City; Prepare certifications of completion for City Council acceptance; Attend necessary meetings of the City Council and Neighborhood Association both dudrig the course of construction and at the time of final project acceptance; Prepare as.built drawings; Provide City with mylar copy of as-built drawings. Construction Inspection Phase: 1. Provide full'time on site inspection and documentation utilizing a technician or engineer experienced in the inspection and construction of bridges and concrete pavement; 2. Provide assurance construction is substantially in accordance with the plans and specifications; 3. Provide certified concrete inspector as required; 4. Provide City with cop~es of daily diary entries and results of materials testing and certification. Special 1. Services Preparation of elementary sketches and supplementary sketches required to resolve actual field conditions encountered; Land cu~oyc. titlo and oacomcnt ccarohcc and doecriptions of boundarics and me,-,umcnts-and related office computations a~d Assist the City as expert witness in litigation arising from the development of construction of the project and in hearings before various approving and regulatory agencies. II. ~ME OF COMPLETION The time of completion is tied to the contractors schedule. specified in the construction documents is 230 days. The construction working days 2 III. GENERALTERMS The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, sexual orientation 0~' gender' identil;.y, To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion. sex, national odgin, disability, age, marital status. sexual orientation or gender' 'i dent.'i t.y. Should the City terminate this Agreement, the Consultant shall be paid for a~l work and services performed up to the time of termination. However, such sums shall not be greater than the "amount not to exceed' amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of' all Parties to said Agreement. it is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. it is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. It is further agreed that no Party to this Agreement shall perform contrary to any state. federal, or local law or any of the ordinances of the City of Iowa City, Iowa. At the request of the City, the Consultant shall attend such meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to ensure attendance. The Consultant agrees to furnish. upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations. and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications. and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily pedorm in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full rome and effect. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep mylar reproducible copies £or ~ Co~su].t:az~'s own use. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. IV. COMPENSATION FOR SERVICES Contract Adminislration Phase: The City agrees to pay for services stated in this agreement on an hourly basis at the hourly rates shown in Appendix A. attached hereto, with a maximum not to exceed amount: Fifty-one Thousand Six Hundred dollars ($51,600.00). Construction inspection Phase: The City agrees to pay for services stated in this agreement on an hourly basis at the hourly rates shown in Appendix A, attached hereto, with a maximum not to exceed amount: Seventy-Three Thousand Six hundred dollars ($73,600.00). For the purposes of establishing liquidated damages the daily inspection rate is $320.00 per day V. MISCELLANEOUS All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY Title: FOR THE ~.~NSUL/~ A . rov l By City Attorney's Office 4 APPENDIX A NNW, INC. ENGINEERING SERVlCI:S PROFESSIONAL COMPENSATION The fee for professional services shall be based upon the following hourly rates for services by principals and employees assigned to the project. Rate/Hour Description 1, LABOR Principal Structural Engineer Structural Engineer (Grade 6) Structural Engineer (Grade 5) Technician/Draftsperson Clerical $75.00 $60,0O $45.00 $30.00 $25.00 The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant Io satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. Should any section of this Agreement be found ~valid, it is agreed that the remaining portion shall be deemed severable f/tom the invalid portion and continue in full force and effect. / Original contract drawings shall become the pr~erty of the City. The Consultant shall be allowed to keep mylar reproducible pies of the Consultant's own filling c~pies of use. Fees paid for secudng approval of authorities having jurisdiction over the Project will be paid by the City. IV, FOR SERVICES The City hourly rates amount: inistration Phase: to pay for services stated in this agreement on an hourly basis at the in Appendix A, attached hereto, with a maximum not to exceed Thousand Six Hund~:ed dollars ($51,600.00). Cons The City agrees to hourly rates shown am¢ establishing liquidated Phase: for ;rated in this agreement on an hourly basis at the attached hereto, with a maximum not to exceed Six hundred dollars ($73,600.00). For the purposes of ; the daily inspection rate is $320.00 per day V. MISCELLANEOUS A. All '' B. It is further FOR THE CITY By: Title: Date: ATTEST: :ing and that ~ reconciled in accordance with the of the Engineering Profession. no other considerations or monies contingent of this Agreement, that is the entire ~ been solicited. FOR THE ;~NS~L~ Title: Date: __ ~Ctty Attorne Prepared by Sylvia Mejia, Personnel ^dministrator, 410 E. Washington SL, Iowa City, IA 52240;319-356-5026 RESOLUTION NO. 96-146 RESOLUTION AMENDING THE BUDGETED PosrrlONS IN TILE. EMERGENCY COMMUNICATIONS DMSION OF ~ POLICE DEPARTMENT BY ADDING ONE EMERGENCY COMMUNICATIONS DISPATCHER POSITION. WHEREAS, Resolution No. 96-56, adopted by the City Council on March 5, 1996, authorized permanent positions in the Emergeacy Communications Division of the Police Department for FY97; and WHEREAS, the calls for service have risen fxom 57,637 in 1993 to 64,794 in 1995 and continue to rise; and WHEREAS, the services provided have increased, such as Emergency Medical Dispatching; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The budgeted positions in the Emergency Communications Division of the Police Department be amended by the addition of one Emergency Communications Dispatcher. Passedand approved t~s 21st dayof gay ,1996. Apj~ved by CITY CLERK ~ City Attorney's Office Resolution No. 96-146 Page 2 It was moved by Norton and seconded by adopted, and upon roll call there were: Thornberry the Resolution be AYES: NAYS: ABSENT: X Baker X Kubby X Lehman .,( Norton ;( Novick X Thornberry X Vanderhoef Prepared bT. Sylvia Mejia. Personnel Admlnlslrator. 410 E. Washington St., Iowa City, IA 52240;319-356-5020 RESOLUTION NO. RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE E COMMUNICATIONS DIVISION OF THE POLICE DEPARTMENT BY ADDll EMERGENCY COMMUNICATIONS DISPATCHER POSITION. Resolution No. 96-56, adopted by the City Council on March 5, 19~ ment positions In the Emergency Communications Division of for to raise; NOW, CITY, IOWA, The the calls for service has risen from 57,637 in 1993 to 64 he services provided have increased BE IT RESOLVED BY THE CITY COUl positions in the Emergency Coral ~ amended by the addition of Passed and ~ day of continues , Medical Dispatching; -' CITY OF IOWA of the Police Communications Dispatcher. ,1996. MAYOR ATTEST: CITY CLERK TO: FROM: RE: DATE: MEMORANDUM Steve Atkins, City Manager R. J. Winkelhake, Chief of Police..~ REQUEST FOR ADDITIONAL DISPATCHER May 16, 1996 In late 1989 and early 1990 Ronald Vegemast of Ronald Vegemast Engineering, Inc. completed an assessment of Communication needs for Iowa City and Johnson County. At the time of the Vegemast Study the recommended level of staffing for the Iowa City Emergency Communications Center was 10.90 personnel, moving to 14.20 by the year 2002. The staffing level at the present time is nine full time dispatchers including one working supervisor, plus one 20 hour per week person and a call-in person, who is a former full time employee. The call-in person worked 1089 hours in 1995 and has worked 255.25 as of April 26, 1996. The total Emergency Communication personnel is ten, or .90 below the recommended level for 1989. The recommendations for staffing levels are based upon the number of phone calls to the Emergency Communications Center. The number of walk-ins with which the Communications personnel must deal, police dispatches, fire dispatches, emergency medical dispatching, as well as the organization of the unit. In 1995, the Emergency Communications personnel worked an additional 3500 hours above their normal tours of duty. The 3500 hours was covered by personnel working overtime, pad-time personnel and call-in personnel. A full time employee works 2080 hours per year minus vacation, holiday, sick time, training, etc. As of April 26, 1996 a total of 863 hours have been necessary to cover in the Emergency Communication Center to maintain the needed staffing level. If we project the current rate of usage for the remainder of 1996 we can expect to need to cover more than 2590 hours, the equivalent to 1.245 employees. The Emergency Communications Center is a critical element to the overall safety of the public we serve. The position of Emergency Communications Operator (dispatcher) is not one which lends itself to extended work days of more than eight hours and cedainly not with the frequency the department finds it must cover at the present. The level of training needed to be a competent operator is such that we are not able to fill in needed coverage with Community Service Officers or police officers. The training necessary to become a competent Emergency Communications Operator for Iowa City is approximately 16 weeks. I respectfully request the addition of one full-time operator and to increase the present 20 hour position to a 30 hour position. This change will allow the Emergency Communications Center to work in a more efficient manner without the burden or the need to work 12 hour days on a regular basis. With this addition, the Emergency Communications Center will add 2600 hours of work time to the present staffing level. This will bring the staffing level to nine full time, one 30 hr per week position, one call-in, and one supervisor. The unit must cover approximately 18,208 hours of duty time per year. The requested level of staffing provides 17,949 hours of duty time with the supervisor covering the remainder. MEMORANDUM FROM: RE: Steve Atkins, City Manager R. J. Winkelhake, Chief of Police DISPATCH COST DATE: May 21, 1996 The cost of a full-time Emergency Communications Operator for salary and benefits is $35.529. The total hours the department must cover the Emergency Communication Center is approximately 18, 208 hours. Included in that number are the hours needed for special events, such as home football games, as well as, the normal Thursday - Friday - Saturday night activities during the school year. With the present full-time staff, we can cover 14,568 hours. The 50% person works 1,040 hours for a total of 15,608 hours. At that point, we need to cover the remaining 2,598 hours with the Supervisor, call-in help, and overtime. Realistically the Supervisor can cover between 500-700 hours of actual hands on dispatch duties, however, the quality and level of the Supervisor is diminished. If the Supervisor were to provide 700 hours of dispatch time, there still is 1,898 hours to cover. The call-in person is not expected to work more than 370 hours per year, which still leaves 1,578 hours to be covered by overtime worked by other dispatchers. The cost is as follows: Call-In Overtime 320 hours at $11.49/hour : $3,676.80 1,578 hours at $13.73 x 1.5 ($20.59/hr) = $32,498.91 TOTAL = $36,175.71 The Emergency Communications Center is almost required to have at least 20 hours of training per year as of the new state law effective July 1, 1996. The new law also mandates 40 hours of training before certification by the Law Enforcement Academy as an Emergency Communications Dispatcher. The 20 hour requirement means 200 additional hours with the present staff which must be covered which is not included in the $36,275.71. The 10 additional hours from the part time position will cover the necessary training, as well as allow the Supervisor to do the needed state reports, in-house training, and the other supervisory function expected of an Emergency Communications Supervisor. I cannot emphasize enough the need to have the proper staffing in the Emergency Communication Center due to the stress of the position. The position does not allow for mistakes. The amount of assigned overtime leads to fatigue and fatigue leads to mistakes. We cannot have Emergency Communication personnel working beyond 8 hour per day with any degree of regularity. The additional hours are definitely needed and I urge not only careful consideration, but approval as well. Prepared by: Dale Helling, Asst. City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5013 RESOLUTION NO. 96-147 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBEARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOY- EES, LOCAL #t83, AFL-CIO, TO BE EFFECTIVE JULY '1, '1996, THROUGH JUNE 30, 1999. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Library Board of Trustees and the American Federation of State, County and Municipal Employees, Local #183, AFL-CIO, (hereinafter the Union), through their designated bargaining representatives, have negotiated a collective bargaining agreement to be effective July 1, 1996, through June 30, 1999, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations. thereby providing residents of the community with municipal services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The above-referenced Agreement between the City and the Union is hereby approved by the City. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this 21st day of May · 1996. afscme.res Resolution No. 96-147 Page 2 It was moved by Kubby and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: ABSENT: X X X X X Baker Kubby Lehman Norton Novick Thornberry Vanderhoef AGREEMENT BETWEEN CITY OF IOWA CITY CITY OF IOWA CITY .~ Iowa City~ Public Library IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL #183, AFL-CIO JULY 1, 1996 TO JUNE 30, 1999 TABLE OF CONTENTS PAGE PREAMBLE ............................................................ 1 ARTICLE I - RECOGNITION .............................................. 2 ARTICLE 2 -- MANAGEMENT RIGHTS ....................................... 2 ARTICLE B -- NO STRIKE - NO LOCKOUT .................................... B ARTICLE 4 -- BULLETIN BOARD ........................................... B ARTICLE 5 -- BUSINESS AGENTS .......................................... B ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE ARTICLE 11 ARTICLE 12-- ARTICLE 13-- ARTICLE 14-- ARTICLE 15- ARTICLE 16-- ARTICLE 17-- ARTICLE 18-- ARTICLE 19-- ARTICLE 20 -- ARTICLE 21 -- ARTICLE 22 -- ARTICLE 23 -- ARTICLE 24 -- ARTICLE 25 -- APPENDICES 6 -- DUES CHECK OFF ........................................... 4 7 ~- HOURS OF WORK ............................................ 4 8 -- OVERTIME ................................................. 7 9 -- HOLIDAYS ................................................ 10 10 - VACATIONS .............................................. 11 ~- SICK LEAVE .............................................. 12 SPECIAL LEAVES .......................................... 14 SENIORITY ............................................... 18 21 DISCIPLINE ............................................... INSURANCE .............................................. 21 SAFETY .................................................. 23 PERSONNEL TRANSACTIONS ................................ 23 CLOTI-mqG AND EQUIPMENT ................................ 24 RECOVERY AND REHABILITATION PROGRAM .................. 24 GRIEVANCE PROCEDURE ................................... 25 PAY PLAN ................................................ 28 AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT, AND WAIVER ............................ 29 GENERAL CONDITIONS ..................................... 29 DURATION OF AGREEMENT ................................. 29 SAVINGS CLAUSE ......................................... 30 AGREEMENT WITH THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL//183 PREAMBLE This agreement is executed by the CITY OF IOWA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local #183. Unless otherwise stated, the word "City" will refer to the City and to the Library Board and the employee organization will be called "Union". Throughout this Agreement members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to eshablish salaries and terms of employment consistent with the availability of public funds and with the goals and purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effectiveness and efficiency of the services offered to the citizens of Iowa City. The parties agree to the following specific provisions: ARTICLE 1 RECOGNITION Section 1. The City of Iowa City, 1owa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 2, 1976. Section 2. The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 9, 1976. Section 3. Sworn police officers and firefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the earrent Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce or discriminate against any of its employees in connection with their membership in the Union. ARTICLE 2 MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: Co do To direct the work of its employees. To develop, implement and enforce work rules, safety standards, performance and productivity standards. To hire, promote, transfer, assign, classif3,, schedule and retain employees within the operation of the City government and to develop and maintain qualifications, standards and procedures for employment, promotions, and transfers. To discipline, suspend or discharge employees for just cause. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. To relieve employees from duties because of laok of work, lack of adequate public financing, or for other legitimate reasons. To &tenmine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. 2 To determine and implement tl:,e methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. To take such actions as may be necessary to carry out its mission. To initiate, prepare, certify and administer its budget. To exercise all powers and duties granted to it by law. ARTICLE 3 NO STRIKE--NO LOCKOUT Section 1. No Strike. No employee covered by this Agreement shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. Th~ City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2. No Lockout. The City agrees not to lock out employees during the term of this Agreement. ARTICLE 4 BULLETIN BOARDS Section I. The City shall assign space as currently provided on bulletin boards for the Union to post notices, a copy of which shall be provided to the Personnel Administrator. Notices shall not contain political material, libelous material, or material which is injurious to the City or to employees. Union notices will be limited to designated spaces. ARTICLE 5 BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at any ooe time, who shall have access to City facilities only during regular working hours, for the purpose of investigating matters relating to the administration of this Agreement. Section 2. The Union shall notify the Personnel Administrator al~er making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Department Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically pertained by another provision of this Agreement. ARTICLE 6 DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues scheduled in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together witl~ an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City. The City will provide a copy of the notice to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE 7 HOURS OF WORK Section 1. Definitions. Temporary Employees - Those who regularly work less than twenty (20) hours per week, regardless of length of employment; or those who work in a position which is authorized for less than nine (9) months. When a temporary employee serves greater than nine (9) months averaging twenty (20) or more hours per week, the parties shall meet and confer as to the status of such employee; provided, however, such employee shall accrue sick leave, holiday and vacation time (prorated if part time) and shall accrue seniority for purposes of bidding pursuant to Section 4B of this Article. The parties may agree to waive the nine month provision in cases involving specially funded employees. Waiver of such requirement will not be unreasonably xvithheld. Casual Employees - Persons employed for brief, irregular periods or those who perform work on a periodic basis. Seasonal Employees - Those who work in positions which relate to regular periodic weather or climate conditions, or who work in positions which relate to phases of the school year. Permanent Employees - Persons who are appointed to authorized budgeted positions and who have completed a probationary period upon initial employment with the City. Full-Time: Those who regularly work Forty (40) hours per week. 4 Pa~-Time: Those who are assigned to work less than a forty (40) hour week; generally the assignment will be based on ten (10) hours-per-week increments. Section 2. Regular Work Week. Ao Definitions - A day will be defined as the time between 12:01 A.M. and midnight, twenty-four (24) hours later. A week will be defined as the time between 12:01 A.M. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. Permanent Full-Time - Five Day Operations - The regular work week for permanent full-time employees shall begin on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. Permanent Full-Time - Continuous Shift Operations - (Work is regularly scheduled 24 hours per day, seven days per week.) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shil~ operations may meet and confer with thdr division concerning shit~ scheduling. Six and Seven Day Operations - The regular work week for permanent full-time employees shall consist of five (5) eight (8) hour days for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example - landfill employees.) Section 3. Scheduling. Regular work schedules will be posted on departmental bulletin boards within each division. Any permaneat change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes if requested. Section 4. Temporary and .Part-Time Employees. Permanent part-time employees shall be assigned a regular number of hours per week for the purpose of determining the City's benefit contribution. Benefits to permanent part-time employees will be prorated on the number of hours to which the employee has been assigned pursuant to Section I of this Article. Occasionally the hours actually worked will vary from the assigned number. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually worked regularly exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a permanent part-time employee to regularly work more than his/her assigned hours. Temporary Emolovees. Temporary, seasonal, and casual employees are not entitled to sick leave, vacation, insurance benefits, seniority, holidays, use of the grievance procedure, or any other benefits provided under this agreement, except as provided in Section 1 of this Article. Temporary employees may compete for permanent openings with the employer. Their seniority shall be computed from their last date of hire. However, permanent employees, regardless of length of service, will be given seniority preference over temporary employees. Special program employees include those f~nded by work study and similar programs. Such employees shall be considered as temporary employees. However, special program employees will receive benefits only for which the City is reimbursed and which are either agreed upon in writing at the time of employment or at a later date. Special program employees become eligible to bid upon permanent City positions only if and when their positions are partially or fully funded by the City. However, permanent employees, regardless of length of service, shall be given seniority preference over special program employees. The supervisor shall make a reasonable effort to notify bargaining unit employees of any known special needs or requirements of special program employees. Current employees will have bidding preference for job vacancies over volunteer helpers and volunteer time will not count toward seniority. Section 5. Rest Periods. Except for the transit drivers the City will provided a fifteen (15) minute rest period at two times during the regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered. Section 6. Meal Periods. The City will provide an unpaid lunch period of not less than thirty (30) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees. In lieu of the two fifteen (15) minute paid rest periods, full-time bus drivers will be provided a thirty minute lunch break with pay from Monday through Saturday of each week. Meal breaks will be scheduled near the middle of the shift; i.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift. Deviations due to special or changed circumstances shall be mutually agreed upon. Section 7. Clean-up Time. If the nature of work peffon~ed requires it, employees will be allowed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 8. Inclement Weather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideration the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: Arrange to make up the work with the approval of the immediate supervisor. Charge the time missed to accrued holiday, vacation, compensatory time, or personal leave. c. Take leave without pay for the time missed. Section 9. Travel Time - Transit. In addition to hours specified on the run sheet, ten minutes will be paid to cover "travel time" to or from the Transit Facility. This only applies to drivers whose relief point is the Transit Interchange. Employees who are not required to return the bus to the Transit Facility and who decline to travel to or from the Facility shall not receive this pay. ARTICLE 8 OVERTIME Section 1. Overtime. Overtime is work performed by a permanent full or part-time employee in excess of eight (8) hours per day or forty (40) hours per week with the following exception: Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. e.g., Landfill employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from performing overtime will not be unreasonably denied. For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. Overtime will be compensated at the rate of one and one-half (1-1/2) times the current base hourly rate of the employees or by compensatory time off at the rate of one and one-half (1-1/2) hours for each hour of overtime worked. Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employees may request reasons for the denial of the time off or pay. Section 2. Overtime Equalization. To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall qarry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected employee elects not to work overtime, he/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work hvelve (12) hours or more in any twenty-four (24) hour period. Work in excess of t~velve 02) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. Distribution of extra hours in the Transit Division. For hours available after the "Extra Board" hours have been assigned, to the greatest extent possible, extra hours shall be offered to employees equally over each run pick period. The employer may first offer the hours by seniority to part-time employees who have worked less than 40 hours that week. After that it will be offered to employees by seniority if scheduling time allows. For equalization purposes, employees who refuse extra hours will be charged the same number of hours as were offered. The City shall maintain and post a list of extra hours worked in the Transit Division. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April I, July 1 and October I of each year and shall be equalized quarterly. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day the City will provide for one of the following: A rest period of one-half hour immediately following the work day, or One additional half-hour of paid compensation at the overtime rate. This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand-By Time. Employees who are on stand-by time are required to be at a place designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand-by will be compensated as follows: Employee Assigned to Stand-by Pay Per Week 1. Is provided with and takes vehicle home 7 hours pay 2. Is provided with but declines to take a vehicle home 8 (supervisor may require employee to take vehicle) 7 hours pay 3. Cannot be provided with a vehicle due to lack of vehicle availability 10 hours pay 4. Is not provided with a vehicle because employee resides outside city limits 10 hours pay Employees of the Street/Sanitation Department who are required to be on stand-by for the purpose of emergency snow removal will be compensated at a rate often (10) hours at current base pay rate for each week of stand-by time. Stand-by in these circumstances will be assigned in no less than one week increments. Such employees will be furnished a call device, but no vehicle. Section 5. Reporting Pay. If an employee reports for work at his/her regular time and place but is sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. Section 6. Minimum Call-ln. An employee who has completed an eight (8) hour work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimum call-in. There shall be no pymmiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect tbr another two (2) hours unless it has been two (2) hours since the last call. Section 7. Professional Em[~lovees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full-time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked in excess of their normal schedules on their time sheets. A professional employee may meet with his/her department head at a mutually convenient time and place to review the hours worked in an attempt to facilitate the provisions of this section consistent with department practices. However, this clause shall not be construed as a guarantee of compensatory time or overtime pay. Section 8. Library Overtime. Permanent employees required to work on Sundays at the Library will received six (6) hours credit for each four (4) hour shift worked. Section 9. Calculation of Overtime. Overtime will be recorded on the basis of six (6) minute segments, and an employee must work an entire segment to be credited with one-tenth (1/10) hour for overtime. Section 10. Payment of Overtime. Payment ofanthorized overtime will be on succeeding pay checks. 9 Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fiscal year to another shall not exceed forty. (40) hours and any overtime in excess of forty (40) hours accumulated at the end of the fiscal year shall be administered in accordance with Section I of this article. Section 12. Shift Differential. Employees who work a scheduled shift which begins at or after 1:30 p.m., but before 10:00 p.m. shall receive an additional fifteen cents ($.15) per hour. Employees who work a scheduled shift which begins at or after 10:00 p.m. but before 1:00 a.m. shall receive an additional thirty ($.30) per hour. ARTICLE 9 HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington's Birthday (third Monday in Febma~'y); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Provided, however, that at the time employment begins or terminates, personal leave shall be pro-rated on the basis of two (2) hours personal leave credit for each quarter of the fiscal year, or portion thereof, during which the employee is in pay status. In order to receive holiday credit, an employee must be in pay status the day before and the day after a holiday. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift, the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager (or the Library Director for library employees) may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager or Library Director does not designate a day, employees may choose a day between December 17 and January 6. Section 3. Permanent employees on a continuous shift shall receive eighty-eight (88) hours of holiday credit and eight (8) hours of personal leave credit on July I annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year and for personal leave as provided in Section I of this Article. If an employee separates after July I of any year, those holidays and personal leave hours which have been credited but which have not as yet occurred or been earned will be deducted for the purpose of considering separation pay. e.g., Employee A receives credit for eighty-eight (88) hours of holiday time on July 1. The employee terminates on November I and has not used any holiday hours. He would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Employee B receives eighty-eight (88) hours of holiday credit on July 1. Employee B terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty-fore' (24) hours (40 used less 16 occurring) would be deducted from vacation pay or from the last week's wages. l0 For the purpose of this Article, a holiday for continuou.s shift employees (except Police Department employees) begins at 12:01 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours themat~er. In the Police Department a holiday begins at 11:00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs on Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay and personal leave on a pro-rata basis. Section 5. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1 ~,5) times for the hours actually worked and shall also receive regular holiday pay. Section 6. Permanent full-time employees who are assigned to work on holidays when City operations to which they are assigned are operating or open to the public will receive twelve (12) hours of holiday credit during the pay period in which the holiday occurs. Holiday credit will be prorated for part-time employees. This credit may be used after the holiday occurs but must be taken before the next succeeding July I. Generally, this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Employees may request pay in lieu of holiday credit. The employer's decision to grant or deny the pay shall not be arbitrary or capricious. Section 7. Holidays or personal leave days shall not be carried over from one fiscal year to the next. Section 8. Definition. "Continuous shi~ employees" as used in this article indicates those employees who work in twenty-four (24) hour per day operations and who are subject to assignment on shifts beginning between 3:00 P.M. and 7:59 A.M. ARTICLE l0 VACATIONS Section 1. Accumulation. Vacations shall be cemed by permanent employees by month according to the following schedule: Length of Service Days Per Pay Month 0-5 years 5 years I day- 10 years I 0 years 1 day - 15 years 15 years 1 day - 20 years more than 20 years l II/4 1 1/2 1 3/4 2 Professional librarians shall accumulate vacation at a rate of 22 days per year regardless of length of service. 11 The maximum number of hours eligible for carry over atter July 1 of any year or for payment upon termination shall be one hundred ninety-two 092) hours (24 days). Section 2. Use of Vacation. An employee becomes eligible to take vacation after he/she has been on the payroll as a permanent employee for a period of six (6) continuous months. Scheduling will be arranged with the supervisor to accommodate staffing needs and employee preferences. Except in the event of serious personal need by a less senior person, seniority will prevail. Section 3. Payment of Accumulation. Upon discharge, resignation or retirement after six (6) months of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. ARTICLE 11 SICK LEAVE Section 1. Accumulation. Employees shall be granted one day of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be accumulated while an employee takes a leave of absence without pay, but any employee granted a paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will accrue while an employee is receiving worker's compensation and supplementing those payments with accumulated paid leave(s). Upon resignation or retirement, the Cily shall pay for one-half of the accumulated sick leave at the time of resignation/retiremeat on the basis of the employee's then current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Incentive: Employees who utilize no sick leave in any thirteen consecutive pay periods and who have at least 600 hours of sick leave accumulated at the end of the six months may, at the option of the employee, convert four hours of sick leave to four hours of incentive leave. Following any twenty- six consecutive pay periods with no use of sick leave, employees who have at least 1200 hours of sick leave accumulated may, at their option, convert an additional four hours of sick leave to incentive leave for a total of up to but no more than twelve hours in any 26 consecutive pay periods. The maximum number of hours eligible for carry over from one fiscal year to the next shall be eight (8) hours. Section 2. Use of Sick Leave. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Requirement of such doctor's statement will not be used merely for the purpose of harassment of any employee. Sick leave may be used on an hour-to-hour basis for doctor's appointments or other health maintenance needs. 12 b. In addition to sickness of an employee, sick leave may be used for: (I) On-the-job injury. (2) Serious illness or hospital confinement of a spouse or child, or critical illness of the employee's mother, father, mother-in-law, father-in-law, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty (40) hours per occurrence provided that the employee's presence and efforts are needed. c. The City may discipline employees for abuse of sick leave. Section 3. Notification. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Department or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave or to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rate of one day per month. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule at~er returning to work. Employees who do not return to work or who fail to accemulme a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. A joint City-Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union represeotative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or catastrophic illness of individuals in the bargaining unit and will develop policies to protect against abuse by individuals. The City will contribute thi~' (30) days of sick leave to the Bank October 1, 1976. No individual may use more than ten (10) days during the term of this Agreement. 13 Section 5. Employees using sick leave who are medically able to perform some of the regular duties of their position while at home (or alternative work site) may, m the request of the employee or the supervisor, and with the permission of the supervisor, be assigned work to be performed at home, For work performed at home, regular pay rather than use of sick leave accrual will be utilized, and the ratio of sick leave to straight pay will be determined on a case-by-case basis by the supervisor. This policy is designed to permit credit for work performed at home by employees using sick leave, when performance of work at home is advantageous to the City; however, no employee will be required to perform work while on sick leave nor will any employee be guaranteed the right to do so. Section 6. While an employee is receiving sick leave pay from the City, self-employment for pay or work for another employer for pay is expressly forbidden. A waiver of this provision may be given if the employee presents evidence from his/her physician to the City that the employee's medical disability would preclude fulfillment of the employee's duties with the City, but that the nature of the disability would permit work at alternative outside employment. Failure to comply with this policy will result in progressive disciplinary action. ARTICLE 12 SPECIAL LEAVES Section 1. On-the-Job Iniurv. Upon application the City may grant a leave of absence with pay in the event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor detemfines that time off from work is reqoired. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) additional working days if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work, any additional absence may be charged to sick leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplemeut worker's compensation benefits. Section 2. Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of his/her spouse, child, grandchild, stepchild, foster child, mother, father. stepparent, sister, brother, step-sister or step-brother. An employee will be granted one (I) day per occurrence with no loss of compensation nor loss of accrual from sick, annual, or compensation time to attend the funeral of his/her mother-in-law, father- in-law, grandparent, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate household. In such cases, he/she shall be granted up to two (2) additional days for travel, if necessary. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employees, by the Library Director, except in cases of medically 14 necessary disability leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and submits to a physical exam by a city-paid and appointed doctor (if required by the employer). Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as whan he/she left and will receive compensation on the same basis as if be/she had continued to work at his/her regular position without leave, provided that during that period if the nature of operations has changed so thai similar work does not exist or that an opening for the employee no longer exists, the employee shall be eligible to bid on vacancies in related areas or vacancies for which the employee is othep, vise qualified for a period of twelve (12) months following termination of the leave. The employee is responsible for applying for and keeping aware of any openings. In the event an employee fails to return to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: Cannot pay retirement contributions if the leave exceeds one month in duration; Shall not receive any other accruals or job benefits during the period of absence. Shall not acquire additional seniority during said leave except in the case of tumporary medical disabilily or as otherwise specified by this Agreement. Shall not earn sick, vacation, or other leave. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. Must pay prorated health, dental, life and disability insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired and is available subject to insurance carrier approval, as follo~vs: For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee or at the employee's option may be billed on a monthly basis. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would other,,vise have been deducted from the employee's pay. The Department Director may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) working days. 15 Section 4. Jury Dub. Any employee summoned for jury duty during the employee's regular work hours shall receive regular straight time pay during any period of jury service. The City shall receive the pay earned from such jury service. Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the work-day shall return to work. Section 5. Wireess Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons when the employee is neither plaintiff nor defendant in the action and when such court appearance arises from the performance of his/her duties, obligations, or activities as a City employee, and the City shall receive the witness fees up to the amount of compensation paid to the employee by the City for days testified. Section 6. Military Leave. Employees called by any branch of the Armed Fomes of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employees subject to the foregoing shall, upon rainstatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employment with the City. Section 7. Votin~ Time. An employee shall be permitted to vote during the work day in any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. Section 8. Pregnancy Leave. A pregnant permanent employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's statements as to pregnancy disability and recovery therefi'om. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as she is medically able, retaining all rights ?anted by the federal Family Medical Leave Act or other applicable law. Section 9. Union Business Leave. Any employee elected to office in the International American Federation of State, County and Municipal Employees shall be granted a leave of absence without pay for a period not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at any one time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. 16 bo Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in any one calendar year. Not more than five (5) days may be taken by any three (3) employees and not more than ten (10) days may be taken by any two (2) employees under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (10) working days prior to the time they wish to be absent. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. do Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for subsection c above, where employee will continue to accrue benefits during a period not to exceed ten (10) work days per year. Employees appointed to the position of Staff Representative for AFSCMF_,qowa Council 61 shall be entitled to an unpaid leave of absence not to exceed one year. The City may deny such leave if it would create a hardship. Return from leave is governed by Section 3 of this Article. Not more than one employee shall be granted such leave at any one time. The employee must make application for such leave at least ten (10) working days in advance of the commencement of this leave. The provisions of Subsection d. above shall apply. Section 10. Professional Leave. The City and the Union agree that professional development is of benefit to employees designated as "professionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for professional leaves: The potential benefit to the employee. The potential benefit to the employer. The work-relatedness of training program, conference, workshop, class, or convention that is attended. Who in the affected class of employees went most recently. Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. 17 ARTICLE 13 SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. Continuous service in a temporary position shall be added to the employee's seniority for use only in Section 3, Use of Seniority, below. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during all paid leaves and during periods which a member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disability as substantiated by a doctor's certificate or for on-the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without pay or layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or mole employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. Section 2. Probation. The initial probation period for permanent appointments will be six (6) continuous months. The probationroy period may be extended in writing because of unusual cimumstanccs. Probationary employees are entitled to all benefits of this contract with two exceptions: 1. They may not grieve any disciplinary actions taken against them. 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appointment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience. For such employees, the probationary period will be shortened to reflect credit for temporary time xvorked. Tile length of probation will be specified in writing in the permanent appointment papers. Section 3. Use of' Seniority. An employee xvho has successfully completed an initial City probation period of six months may exercise seniority as follows: Transfer Procedures. Except in the case of emergency circumstances, a notice which describes the position for permanent job openings will be posted on administrative and departmental bulletin boards for not less than five (5) working days. During this period, employees who wish to apply for the position may do so. The City will provide a written form for application which must be received in the Personnel Office by 5:00 P.M. on the day stated on the notice as the closing date. If current or laid off employees are qualified for the position he/she may compete with other employee applicants for the position. 18 Step I. If qualifications including skills, abilities, and experience of the applicants are relatively equal, the employee with the greatest seniority will be offered the job first, except as provided in Section 3, snbsection b.2.(a) of this Article. Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled, subject to the further provisions of Section 3, subsection b.2.(b) of this Article. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written masons will be given. Reduction in Force. Reductions in force will be by departmental division according to seniority in the jobs affected with the person having the least seniority within classifica- tion to be laid off first. The City will give fifteen (15) days notice to employees who are to be laid off except in an emergency. Temporary, casual and seasonal employees within classification (e.g. those job titles listed in Appendix A) will be laid off prior to permanent employees. The City will consult with the Union as far in advance as possible prior to a contemplated layoff in order to provide the most equitable treatment to employees who are to be laid off. The City will attempt to accomplish reduction in force by attrition. An employee whose job is to be eliminated may be transferred to vacancies within the department. Employees notified of lay-off or who are subject to recall from lay-off under Section 3, Subsection c. of this Article shall be given the opportunity to bid for new or vacant non-promotional positions to be filled by the City as follows: (a) When competing with other bargaining unit emp!oyees, a laid-off employee will be offered the job first where qualifications, including skills, abilities and experience of the applicants are relatively equal without regard to seniority. (b) When competing with applicants who are not employees of the City, laid-off employees shall be offered the job first where the City deter- mines the laid-off employee has the abilities to adequately perform the job under normal supervision. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their classification within their department; but, if no such person or position exists, the laid-off employee may bump the least senior employee in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid-off employee may bump the least senior employee in a job outside their classifica- tion within their department and, if no such person or job exists, then the bargaining unit. Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City; except where a laid-off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librarian, dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal 19 supervision. A person shall first bump into the highest classification which also meets the preceding conditions. Bumpingshall not result in any promotion. In no event shall a full-time employee be forced to bump the least senior employee when it would result in decreased hours of work or shall part-time employees bump into full-time positions unless their total seniority is greater based on a comparison of computation of time actually worked. Recall from Layoff The names of permanent employees laid off shall be placed on a re-employment list for the jobs affected in the layoff. Such persons shall be eligible for re-employment in reverse order of layoff in the job from which they were removed for a period of two (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to the job from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to return to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursuant to Section 1 of this article and will be entitled to exercise seniorit)' accrued prior to layoff after their return to work. Preferred Shift. Employees may use seniority to bid on a preferred shift or transit mn provided a vacancy exists. Employees currently within the classification in which the vacancy has occurred will first be given the option to bid prior to the vacant hours being posted for other City employees. The use of seniority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. Section 4. Trial Period. Employee Option. A transferred employee shall be granted up to ten (10) days to determine if he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. City Ol~tion. The length of the trial period for a person who is transferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement beP, veen the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may return to their previous position or a similar vacancy. Section 5. Compensation after Transfer. When an employee transfers to another position within the same or a lower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range hidher pay shall fall within that range and in no event will be less than one step higher. 20 Section 6. Transit Seniority. In the event two or more transit drivers have identical seniority dates, the order of seniority for selecting transit runs shall be determined by lot. ARTICLE 14 DISCIPLINE Section 1. Purpose. All parties to this Agreement recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: Oral reprimand or warning. Written reprimand or warning. Suspension with loss of pay. Discharge. Section 3. Serious violations raay be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. Section 4. An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written warning at that time. A copy of suspension or discharge will be fo~varded to the chief steward. ARTICLE 15 INSURANCE Section 1. Medical Insurance. /he City will provide the health insurance policy known as the Blue Cross/Blue Shield "Iowa 500," Alliance, two-day deductible plan for employees and eligible dependents. Employees who elect to obtain family coverage will pay twenty dollars ($20.00) per month (prorated for part4ime employees) toward the cost of such coverage. A pro rata share of the cost of the premium will be paid for part-time employees. A description of the provisions of the negotiated "Iowa 500," Alliance, plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or other altemmives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. 21 The City may meet with representatives of the Union for the purpose of negotiating an alternative to the "Iowa 500," Alliance. Five Union representatives shall attend such meetings without loss of pay. Should the parties fail to agree, they will proceed to arbitration pursuant to Article 20. The issue to be decided by the arbitrator is the appropriateness of such an alternative, and whether or not it is reasonably equivalent to the "Iowa 500," Alliance. If the arbitrator determines that the alternative is not appropriate or reasonably equivalent, the "1owa 500," Alliance plan shall remain in 6ffect. Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next evan thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000. In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. Section 4. Pawoil Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group benefit plan it shall provide for deduction of up to one such item. Section 5. Carrier Change. The parties agree that the employer may change insurance carriers provided the Union is given 60 days written notice of the change and the specifications and administration of the insurance plan(s) are not diminished. Regarding life and long-term disability insurance, the specifications provided in Sections 2 and 6 of this Article define those below which benefits shall not be diminished under this Section. Section 6. l.on~. Term Disability Insurance. Effective July 2, 1983, the City will provide long~ term disability insurance for permanent full-time bargaining unit employees with sixty percent (60%) coverage of salary to a maximum of one thousand five hundred dollars ($1,500) per month. This benefit, as applied, shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after ninety (90) working days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. 22 ARTICLE 16 .SAFETY Section 1. Policy. The City and the Union recogmze the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2. Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Section 3. Notice of Defect. Employees who operate equipment shall, during or immediately following the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. Section 4. Special Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will determine the minimal standards under which employees must work. If the employee is then directed to xvork in a location or with equipment which is an imminent personal ba:,~rd to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the re~:,ular grievance procedure in Article 20 Section 4. Use of this procedure to create unnecessary delays ~vill result in disciplinary action. Section 5. Safety Committee. The Union shall select two (2) city employees as representatives to each department/division safety committee. Section 6. The employer will provide required protective clothing or protective devices, including up to $100.00 annually for the purchase of safety shoes. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior approval from the employee's immediate supervisor. Denial of safety shoe purchase is subject to the grievance procedure commencing at Step 2. Section 7. The employer will provide up to $75.00 during the 96-97 fiscal year and up to $100.00 during each of the 97-98 and the 98-99 fiscal years for the purchase of prescription safety glasses, as needed, for those employees who are required to regularly xvear safety glasses. The employer may specif3, the source and type of safety glasses for which reimbursement will be made. Replacement of safety glasses shall be subject to approval by the supervisor. ARTICLE 17 PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be forwarded at the time it is placed in the file. 23 Section 2. Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Upon request, written warnings for minor infractions which are over t~velve (12) months old will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such warning was given. Upon request, such notation shall be removed from the personnel file following eight months of service without any discipline. ARTICLE 18 CLOTHING AND EOUIPMENT Section 1. Employees who are required to wear special uniforms will be provided with such uniforms. Cleaning and maintenance xvill be paid by the employer. Outerwear, including hats, jackets and coats, will not be provided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Rain hats and rain coats will be provided for employees required to perform a majority of their work out-of-doors. (Police Department employees see Appendix G.) Section 2. Commercial Drivers License. The employer will reimburse non-probationary employees for the difference betxveen the cost of an operators license and Commercial Drivers License and any endorsements or restriction removals when the employee's job requirement includes possession of such license. When available, the City will provide equipment necessary to take the applicable tests. ARTICLE 19 RECOVERY AND REHABILITATION PROGRAM Section 1. Voluntary Referral Service. The City will provide where possible a voluntary referral service for employees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or counseling. All such requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2. Problem Drinkino. q. In the interest of providing efficient services to the public the City recognizes that employee alcoholism can and shoald be treated. Educational materials on problem drinking may be requested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available community resources. Alcoholism as an illness is not a cause for discipline per se; however, interference with job performance may be subject to discipline. Every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level, disciplinary action will be taken. 24 Section 3. Procedure. Supervisors who identify work problems or stewards who identify personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence performance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE 20 GRIEVANCE PROCEDURE Section 1. Definitions. The word "grievance" wherever used in this Agreement shall mean any dispute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be defined as any day except Saturday and Sunday and holidays listed in Article 9, Section I, excluding the personal leave day, for purposes of this section. Section 2. Representation. An employee who is a member of the bargahfing unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses. Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other conferences between supervisors and employees except with the supervisor's approval. The Union will certify the names and addresses of the designated stewards to the City Personnel Administrator. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time from his/her sapervisor, and penmission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on grievance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolution. Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3. Limitations. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensation arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or the employce's lack of knowledge thereof. The following provisions will apply to interpretation of the above language: 1. Pay corrections in matters involving inaccuracies in payment of base pay and merit increases or inaccuracies created by data entry or other Accounting Division error will be made retroactive to the date of the error, which may be greater than sixty (60) days. 2. Any other type of payment error will be subject to the 60 day limitation on retroactive pay as outlined in Article 20. Section 4. Procedures. A grievance that may arise shall be processed and settled in the following manner: Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to be represented by a steward, and the amployee's immediate supervisor within seven (7) working days after the knowledge of the event giving 25 rise to the grievance. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within seven (7) working days after the Step I conference. The date of the oral presentation of the grievance and the date of the verbal response shall be certified in writing. If no response is received from the supervisor within seven (7) working days the grievance will be processed pursuant to Step 2. Step 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward (if applicable) shall, within seven (7) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library Director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to which they wish a response to be sent. The grievant, steward and department director shall meet within seven (7) working days to discuss the grievance. The Department Director shall issue a decision in writing within seven (7) working days following the meeting. Step 3. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within fifteen (15) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing. Such meeting shall be held within fifteen (15) working days. The City Manager will respond to the grievant and steward within fifteen (15) working days following receipt of the grievance or the third step meeting (if requested). Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the other party within ten (I 0) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be furnished to the City and to the Union. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a ceaified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the panics fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbitrators who are members of the National Academy of Arbitrators. Both the City and the Union shall have the right to strike t~vo names from the panel. The party giving notice for arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. 26 The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5. Labor-Management Committee. The Labor-Management Committee shall consist of the persons designated by the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the panics may be present at grievance committee meetings. Bargaining unit employees (not more than four) excused from work to attend committee meetings will be paid for all regular duty time spent at such meetings. "Representatives or agents of the parties" as referenced above means only those representatives or agents retained by AFSCME and does not include, for the purpose of pay, officers, stewards, or other members of the bargaining unit. It is thus understood that the City shall in no circumstances be obliged to pay more than four (4) bargaining unit employees for duty time spent in attendance at a Labor- Management Committee meeting under the terms and provisions of this Section, except in such cases where said provisions may be voluntarily waived by both parties to the agreement. Meetings shall be no longer than two (2) hours in length and shall be scheduled to alternate between the working hours and non-working hours of the labor members unless mutually agreed otherwise. The function of the Labor-Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: No topics will come before the Labor-Management Committee which are proper subjects for negotiations (e.g., new demands, changed circumstances, requests for new language, etc.); except for the investigation and discussion of cost containment features to health insurance. Any such features recommended by the committee must be ratified by the City and the Union prior to implementation. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works -- Division Heads). Section 6. Employee Involvement Efforts. The parties agree to actively pursue employee involvement efforts which will provide for joint problem-solving and more effective communication and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. 27 ARTICLE 21 PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (see Appendix A). The pay plan in effect on June 28, 1996, shall be adjusted upward by three and one-quarter pement (3.25%) effective June 29, 1996. The resulting plan shall be further adjusted upward by three pement (3%) effective June 28, 1997. The resulting plan shall be further adjusted upward by two pement (2°/'o) on June 27, 1998, and the resulting plan further adjusted upward by two percent (2%) effective December 26, 1998. The effective date of compensation adjustments and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next four years, for example, are as follows: June 28, 1997 June 27, 1998 June 26, 1999 June 24, 2000 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. The City will justify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. Section 3. Pay Plan. Each range of the pay classification plan will contain six (6) steps (1-6). Employees at Step I are eligible for review and an increase to Step 2 after six (6) months. Step I will be determined by the City unilaterally based on market information and other factors relating to the particular job title for which the wage is being set. Employees on Steps 2~6 are eligible for review and an increase to the next step annually. Employees on Step 6 or those who are outside of the range are not eligible for step increases. Section 4. Equipment Mechanics Stipend. Each of the Equipment Division employees who is required to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July ]5 of each of the contract years of this Agreement. Section 5. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December I shall receive longevity pay on a separate check on the last payday in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER I AMOUNT 5 years $275.00 10 yeam 450.00 15 years 600.00 20 years 750.00 25 years 1,000.00 Employees who terminate will receive a prorata share of the longevity payment reflected in their final check. The proration will be based on the nearest whole month of the year. Section 6. Pre-Tax Advantage Program. The Employer will offer employees a program, consistent with IRS regulations, through which employees may elect to make pre-tax reductions in 28 taxable wages which will be paid to an account from which dependent care and health/dental premiums and expenses not covered by insurance will be paid. ARTICLE 22 AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and conditions of this Agreement shall be conducted by authorized representatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every fight to negotiate to which they would otherwise be entitled under the laws of the State of Iowa. ARTICLE 23 GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times xvith the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor-Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agreement. Section 3. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, national origin, gender identity, disability, religion, marital status, sexual orientation, or political affiliation unless the reason for the discrimination is job-related or otherwise allowed by law. Section 4. Early Retirement Incentive. The City will give the Union notice and opportunity to discuss, at a labor management committee meeting, prior to implementing any early retirement incentive program. Such program must be applied on a unit-wide basis and participation will be voluntary. ARTICLE 24 DURATION OF AGREEMENT This agreement shall be in effect between July 1, 1996, and June 30, 1999. Furthermore, this contract shall continue from year to year subsequent to June 30, 1999, unless written notice to change or modify it is mailed or hand-delivered by either party to the other party prior to September 15 of the year preceding the expiration date or any extension thereof, and received by the other party no later than September 25 of that same year or the next working day thereafter. 29 ARTICLE 25 SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Agreement be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full force and effect. Neither party shall be required as a result of their agreement with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or Management they shall be negotiated immediately. Cases involving issues cognimble under the Iowa Civil Service Law (Chapter 400 et. seq. as amended) shall not be subject to the grievance and arbitration provisions of this contract unless this contract specifically regulates the issue(s) in question. THE AMERICAN FEDERATION OF STATE, COUNTY, A?~D..~JNICIPAL EM P...~EE~AL #183 '~ CITY OF IOWA CITY, IOWA MAYOR t/ TEAM MEMBERS 30 AFSCME JOB TITLE LIST FY97- (JUNE 29, 1996) APPENDIX A- Page 1 3 4 Custodian MW I - Recreation MW I - Senior Center MW I - Transit Far.,lltty Cashier- Parking Central Services Info Clerk Kennel Assistant Leased Hsng Receptionist MW I - CBD MW I - Government Bldng MW I - Meter Reader MW I - Parking Systems MW I - Parks MW I - Pools MW I - Transit Mail Clerk Cashier - Traasury Clerk/Typist - Leased Hsng Library Clerk MW I - Towing MW I - Wastewater Treatrant MW I - Water Customer Serv MW II -Govemment Bldng Minutetaker Parking Enforcement Attendant Scalehouse Operator Water Services Clerk Account Clerk - Accounting Account Clerk - Transit Account Clerk - Treasury Clerk/TypiSt. Solid Waste MW I - Forestry MW I - Landfill MW I - Refuse MW I - Streets MW I - Water Distribution MW II - Cemetery MW II - Parking Systems Police Records Clerk Public Services Clerk Sr Clerk/Typist - Recreation MW II - Parks MW II - Public Housing MW II - Ramp/Meter Repair MW II - Recrealion MW II - Traffic Engineering MW II - Transit Senior Library Clerk Senior Police Records Clerk Animal Control Officer Buyer I - Equipment Community Serv Officer Housing Management Aide Library Assistant I MW 11 - Senior Center MW II - Traffic Eng Signs MW II - Wastewatt Trtmnt Pint MW II - Water Service Mass Transit Operator Sr Account Clerk - Accounting Sr Clerk/Typist - Senior Center 7 Customer Serv Rep - Parking Housing Assistant Library Assistant II MW II - Landfill MW II - Pools MW II - Refuse Office Coord - Assisted Hsng Pads/Data Entry Clerk Production Assistant Program Assistant Sr Clerk/Typist - Streets Sr Clerk/Typist - Wastewater Central Services Clerk Interactive Specialist Laboratory Technician Library Assistant lit MW II. Forestry MW II - Streets MW III - Cemetery MW lit - Landfill MW III - Parks MW III - Traffic Engineering MW III - Wastewater Collection Sr Accounts Payable Clerk Sr Payroll Clerk Technical Assistant - POD Buyer II Construction Inspector I Customer Service Rep Electrician Emergency Comm Dispatcher MW III - Library MW I11 - Transit Mechanic I Office Coord - Recreation Sr Engineering Tech Sr Library Assistant AFSCME JOB TITLE LIST FY97 - (JUNE 29, 1996) APPENDIX A - Page 2 10 Body Repair Mechanic Housing Inspector MW III - Water Distribution MW III - Water Plant Maintenance Operator - Wastewater Public Info/Ed Cocrd - Water TPO - Wastewater Treatment TPO - Water Building Inspector Customer Service Coord Housing Rehab Assistant Housing Spedallst MW III - Streets MW III - Wastewater Mechanic II Microcomputer Specialist Page Supervisor Production Coordinator- BTC Sr MW - Parks Special Projects Inspector Chemist Development Reg Specialist Librarian II Mechanic III Sr Accountant - Accounting Sr Accountant - Treasury Sr MW- Wastewater Collection Sr Mechanic Sr TPO - Water Survey Party Chief Program Specialist - Sr Center Rec Program Supervisor Rehab Officer Sr Construction Inspector Sr MW - Landfill Sr MW - Recreation Sr MW - Streets Sr MW - Wasetwater Plant Sr MW - Water Distribution Volunteer Specialist - Sr Center 12 Construction Inspector II Electronlcs Ted} - Traffic Eng Electronics Ted} - Wastewater Librarian I Sr MW - CBD Sr TPO - Wastewater Treatment Associate Planner Civil Engineer Human Rights Investigator Human Services Coord Sr Librarian Solid Waste Planner Sr MW - Cemetery APPENDIX B IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA SO0 coverage combines basic Blue Cross hospital, Blue Shield physician and Major ~dical coverages into a single program using deductibles and copayments. And after the deductible and copayment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and Hentel admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds $500 per contract per year for covered services, regardless of the nu~nber of family members. IOWA 500 plan benefits encourage medical self-maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for: One routine annual physical examination in a doctor's office or clinic * Home and office calls needed to diagnose or treat a medical condition In~nunizations ~equtred by a Subscriber or any person in a Subscrtber's family The idea behind IOWA 500 coverage? To encourage continuing ~edical selF-maintenance and help reduce'~he length and number of unnecessary hostel stays. These efforts, of course, can help keep health care costs--and rates--in line. THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE go/10 Inpatient · Semi-private room and board Necessary services and supplies coronary and burn care units Bellvery room for normal delivery, Caesarcan section, miscarriage or admission for false labor Necessary laboratory and x-ray services PHYSICIAN SERVICES 90/10 Home and office vists One routine annual physical exa~ Pri-natal and post-natal ca)-e in physician's office Ineunizattons Hospital visits and nursing facility visits Outpatient Surgery Diagnositc x-ray and laboratory services · Accident care HOME HEALTH CARE 90/10 NERVOUS AND NENTAL 90/10 Outpatient - gO/lO to $10,000 Lifetime Maximum. SKILLED NURSING FACILITY 90/10 Unlimited Room and Board Services and supplies . Services provided by a Registered Nurse · Services prescribed by a physician THE IOWA 500 PLAN COVERS ?'dESE OTHER SERVICES: These,other services are subJect tO a $tO0 contract deducttb3e per calendar year . Prescriptions Nursing Services · Anesthetics . Prtvate-dutynurstng services · Blood plasma . Casts ~bulance . Crutches . Air · Durable ~edtcal equipment . Ground · Other supplies when ordered by ~ physician DEDUCT]BLES AND COPA~DIT ·Hospttal - The Subscriber ts responsible for the first two days of se~t- Per Hospital Admission. ~ Physician - The subsc~ber pays lO~ of the physician's Usual~ Cust~ary and Reasonable cha~es including office calls. IOWA 500 coverage pays the re~ining 90%. . Other Supplies/Se~ices - The subscriber pays the first $1~ ~r contract per calendar year for ~dical supplies and services. These ~y include prescription d~gs, se~ices of a Registered Nu~e, a~ulance services, h~ health cam and braces· When the subscriber's expenditures for hospital, physician, and/or other services reach $500 per year, IOWA 500 pays 100% of all remaining charges· If the subscriber's expenditures for hospital, physician, and/or other services do not reach $500, the subscriber pays 10% of all remaining charges up to a total maximum expenditure of $500. {Outpatient treatment for nervous and mental conditions is paid gO/10 co-payment until the $10,000 Lifetime Maximum is met. Co-payment for outpatient Nervous and Mental does not apply to the out-of-pocket maximin. CARRYOVER OF DEDUCTIBLE Expenses for covered services incurred during the months of October, November and O~c~ber and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible. 60%/10% Ued~ B-2a ALLIANCE Program Provisions 1) The ALLIANCE program consists of seven program components. They are: Pre-Admission Certification Blue Cross and Blue Shield must be notified prior to any non-emergency or planned inpatient admission to a hospital, skilled nursing facility. mental health institution. or use home health care or hospice program services. Admission Review Blue Cross and Blue Shield must be notified of all emergency and maternity admissions within 24 hours. Continued Stay Review All hospital stays will be reviewed to ensure that continued hospitalization, home care. hospice or other services are medically necessary to mee~ the patient's ongoing health care needs. Individual Case Management Focus is placed on special needs of patients with severe illnesse~ or injuries. Arrangemenl may be made to waive standard coverage limitations or exclusions that might olherw~$e hinder alternative care arrangements outside the hospital Mandatory Outpatient Surgery Certain surgeries and procedures can be safely performed on an outpauent basts without sacrificing Ihe quality of care. This requirement will be waived if inpatient admission is medically necessary. Additional Home Health Care and Hospice Benefits Coverage is provided fo[ services not usually offered in traditional coverage. Additional home health benefits provtde expanded coverage · Skilled nursing services · Physical therapy · Speech therapy · Occupalional therapy · Medical social services · Home health aide services · £nteral and patenfetal nutrition · Prescription drugs and medicines administered intravenously or intramuscularly o Medical supplies Hospice care has been added to include respite care, a means by which services can be provided to relieve an individual caring for a terminally ill patient at home. Also included under hospice care are continuous home care and general inpatient care services. Hospital Bill Audits Experienced Blue Cross and Blue Shield auditors will review a random sample of bills over $10.000. This ensures that the charges are appropriate and represent services actually received. 2) What happens if you fail to obtain prior approval for a non- emergency or planned admission? · Always obtain pre-admission certification pt/or to any non- emergency or planned inpatient admissions. Failure to do so will result in a substantml penalty. perhaps as much as 50 percent, after which any applicoble deductible and coinsurance amounts u~ill be applied to the remaining balance. Remember. it is your responsibility to make sure the call is placed. Remember that it is not necessary to contact Blue Cross and Blue Shield unless you are admitted as an inpatient to a health care facility or to receive home health or hospice services. For example. if you obtain care on an outpatient basis (i.e., visit the doctor's office or go to a hospital emergency room or clinic). and you are not admitted for inpatient treatment, you need not contact us. ', Always notify Blue Cross and Blue Shield of all emergency and maternity admissions within 24 hours. If you fail to do so, you will be responsible for the mum-and-board charges for any days it is determined your condition did not require inpatient hospitalization. 3) To appeal a possible reduction of benefits: · You or your physician may ask for a reconsideration of the decision All reque-sts shmJId be made in writing and submitted by either you or your physician. "You must appeal a benefit reduction within six months of recetpt of notice for failure to notify Blue Cross and Blue Shield ol an emergency or maternity admission within 2,:I hours. ALLIANCE... working with you. for you! $umm.ry of Bsnefit DELTA DENTAL COVERAGE Delta Dental Plan of Iowa coy, rage not only provides · variety of ~nefit, but also encoursg# timely end effective dental malntanance. ore than 80% of the dentl~ In Iowa participate in the Delta Dental program. Delta Dental payment 14 be~d on Usual, Customary ·nd Reasonable allowam:as, lubject to deductible end copayment preyl- inens of the program. Your Delta Dental program Includes a 'medical necessity" provision which ensures coverage for dental ~ervicee provided within generally accepted dental practices. Like Blue Cros~ end Blue Shield ~f Iowa, the Delta Dental Plan receives claims directly from participating denti.ta. And we pay them directly for you. That eliminates claims-handling chores for you and your employees ~ end .aves valuable time and money. To provide a program to meet your company's needs, Delta Dental Plan benefits are available with deductibles, copayments end maxi. mum payment allowances for covered sauces, These benef' are combined to meet your needs: I~.veatlv® Malntm~ benefit ir~ludes: · Routine checkups at six-month intervals including bitewing x-rays at 12-month intervals. · Teeth cleaning once every six months. · Topical fluoride applications as prescribed but no more than once even/six months. · Full-mouth x-raW once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: · Regular cavity fillings. · Oral surgery {including pre. and post-operative care). · Emergency treatment for relief of pain. Major Restorative benefit covers: · High-cost fillings. · Cast restorations. · Root canal fillings. · Non-surgical treatment for gum diseases. Delta Den~l Pi.n of laws Delta Dental Plan of Iowa RATE OUOTATION Program Benefits Deductible ~Ingle/Ftmlly (Annual} ~1 Preventive Maintenance $ ~! Routine Restorative $. 25/75 ~ Major Restorative $ ." [] Dental Prosthetics S [] Periodontics $ [] Orthodontics $ [] Dependents to age ~ [] Full-time students [] Adults Copayment _5O % ~o~ ./o ., --~__ % O/o Program Maximums Single $_,500 per year Family S ~ per member, per year Lifetime benefit maximum on Orthodontics Program Rates* Single $ per month Family per month These rates guaranteed for 12months beginning on 7.-1-85 (date) if purchased by · Rates Quoted here are based upOn census information prey c~ed and ac~u r ng and maintaining e rain/~murn ;enrollme~ of 90% of total eligible employees for the durat,on of the cOntract. ' / Aumorized Repres~n~tive Date ' This is a ge~ral desc[,ipt~on of cOverage. It is not a statement of cOntract. Actual Coverage is subjet1 to the terms and cOnditions specified in the cOntract itseft and enrollment ragulotions in force when the confrere becomes effective. Delta O~ntsl Plan of Iowa AFSCME PAYPLAN FY97 (JUNE 29, 199~) APPENDIX C - 1 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 Custodian $9.42 $10.55 $10.87 MW I - Recreation $753.60 $844.00 $869.60 MW I - Sr Center $19,593.60 $21,944.00 $22,609.60 MW I - Transit Facility 2 Cashier - Parking $9.70 $10.87 $11.26 Central Services Info Clerk $776.00 $889.60 $900.80 Kennel Assistant $20,176.00 $22,609.60 $23,420.80 Leased Hsng Receptionist MW I - CBD MW I - Govt Bldgs MW I - Meter Reader MW I - Parking Systems MW I - Parks MW I - Pools MW I - Transit Mail Clerk 3 Cashier-Treasury $10.02 $11.28 $11.62 Clerk/Typist-Leased Housing $801.60 ~00.80 $929.60 Library Clerk $20,841.60 $23,420.80 $24,169.60 MW I - Towing MW I - Wastewater Treatment MW I - Water Customer Service MW II - Government Bldgs Minutetaker Parking Enfomement Attendant Sca!shouse Operator Water Se~ices Clerk 4 Account Clerk - Acctng $10.37 $11.62 $12.00 Account Clerk - Transit $829.60 $929.60 $960.00 Account Clerk-Treasury $21,569.60 $24,169.60 $24,960.00 Clerk/Typist - Solid Waste MW I - Forestry MW I - Landfill MW I - Refuse MW I - Streets MW I - Water Dlst MW II - Cemetery MW II - Parking Systems Police Records Clerk Public Se[vices Clerk Sr Clerk/Typist - Recreation STEP 4 STEP 5 STEP 8 $11.28 $11.62 $12.00 $900.80 $929.60 $960.00 $23,420.80 $24,169.60 $24,960.00 $11.62 $12.00 $12.42 $929.60 $960.00 $093.60 $24,169.60 $24,9~0.00 $25,833.60 $12.00 $12.42 $12.85 $960.00 $993.60 $1,928.00 $24,960.00 $25,833.60 $26,728.00 $12.42 $12.85 $13.34 $993.60 $1,028.00 $1,067.20 $25,833.60 $26,728.00 $27,747.20 AFSCME96.XLS AFSCME PAYPLAN FY97 (JUNE 29, 1996) APPENDIX C - 1 PAYGRADE: STEP 1 STEP 2 MW II - Parks $10.73 $11.98 MW II ~ Public Housing $858.40 $958.40 MW II - Ramp/Meter Repair $22,318.40 $24,918.40 MW II - Recreation MW II - Traffic Eng MW II - Transit Sr Library Clerk Sr Police Records Clerk Animal Control Officer $11.08 $12.42 Buyer I ~ Equipment $886.40 $993.60 Community Service Officer $23,046.40 $25,833.60 Housing Management Aids Library Assistant I ~ II - Senior Center MW II - Traffic Eng Signs MW II - Wastewater Treatment Plant MW I1 - Water Service Mass Transit Operator Sr Account Clerk - Accounting Sr Clerk/Typist - Sr Center 7 Customer Serv Rep ~ Parking $11.48 $12.85 Housing Assistant $918.40 $1,028.00 Library Assistant I1 $23,878.40 $26,728.00 MW II - Landfill MW II - Pools MW II - Refuse Office Coord - Assisted Housing Parts/Data Entry Clerk Production Assistant Program Assistant Sr Clerk/Typist - Streets Sr ClerPJ'rypist - Wastewater Trtmnt Page 2 STEP 3 STEP 4 STEP 5 STEP 6 Central Services Clerk Interactive Specialist Laboratory Technician Library Assistant III MW II ~ Forestry MW II - Streets MW III - Cemete[y MW II] - Landfill MW III - Parks MW III - Traffic Eng MW III - Wastewater Collection Sr Accounts Payable Clerk Sr Payroll Clerk Technical Assistant - PCD $12.36 $12.76 $13.22 $13.86 $988.80 $1,020.80 $1,057.80 $1,092.80 $25,708.80 $26,540.80 $27,497.60 $28.412.80 $12.85 $13.34 $13.78 $14.28 $1,628.00 $1,067.20 $1,102.40 $1,142.40 $26,728.00 $27,747.20 $28,662.40 $29,702.40 $13.34 $13.78 $14.28 $14.80 $1,067.20 $1,102.40 $1,142.40 $1,184.00 $27,747.20 $28,662.40 $29,702.40 $30,784.00 8 $11.85 $13.34 $13.78 $14.28 $14.80 $15.32 $948.00 $1,067.20 $1,102.40 $1,142.40 $1,184.00 $1,225.60 $24,648.00 $27,747.20 $28,662.40 $29,702.40 $30,784.00 $31,865.60 AFSCMEg6.XLS AFSCME PAYPLAN FY97 (JUNE 29, 1996) APPENDIX C - 1 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9 Buyer II $12.21 $13.68 $14.13 $14.63 $15.13 $15.68 Construction Inspector I $978.80 $1,092.80 $1,130.40 $1,170.40 $1,210,40 $1,254,40 Customer Sewice Rap $25,396.80 $28,412.80 $29,390.40 $30,430.40 $31,470.40 $32,814.40 Electrician Emergency Camm Dispatcher MW III - Library MW II1 - Transit Mechanic I Office Coord - Recreation Sr Engineering Tach Sr Library Assistant 10 Body Repair Mechanic $12.56 $14.04 $14.51 $14.99 $15.54 $16.07 Housing Inspector $1,004.80 $1,123.20 $1,160.80 $1,199.20 $1,243.20 $1,285.60 MW III - Water Dist $26,124.80 $29,203.20 $30,180.80 $31,179.20 $32,323.20 $33,425.60 MW III - Water Plant Maintenance Operator- Wastewater Public InfolEd Cocrd - Water TPO - Wastewater Treatment TPO - Water 11 Building Inspector $13.40 $14.80 $15.32 $15.96 $16.50 $17.15 Customer Service Coord $1,072.00 $1,184.00 $1,225.60 $1,276.80 $1,320.00 $1,372.00 Housing Rehab Assistant $27,872.00 $30,784.00 $31,865.60 $33,196.80 $34,320.00 $35,672.00 Housing Specialist MW III - Streets MW III - Wastewater Mechanic II Microcomputer Specialist Page Supervisor Production Coordinator - BTC Sr MW - Perks Special Projects Inspector 12 Construction Inspector II $14.02 $15.31 $15.84 $16.42 $17.02 $17.58 Electronics Tach - Traffic Eng $1,121.60 $1,224.80 $1,267.20 $1,313.60 $1,361.60 $1,406.40 Electronics Tach - Wastewater $29,161.60 $31,844.80 $32.947.20 $34,153.60 $35,401.60 $36.566.40 Librarian I Sr MW - CBD Sr TPO - Wastewater Treatment AFSCME96.XLS AFSCME PAYPLAN FY97 (JUNE 29, 1996) APPENDIX C - 1 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $14.47 $18.96 $16.50 $17.15 $17.79 $18.47 Development Rag Specialist $1,157.60 $1,278.80 $1,320.00 $1,372.00 $1,423.20 $1,477.60 Librarian II $30,097.60 $33,196.80 $34,320.00 $35,672.00 $37,003.20 $38,417.60 Mechanic III Sr Accountant -Acctng Sr Accountant - Treesuni Sr MVV - Wastewater Collection Sr Mechanic Sr TPO - Water Survey Party Chief 14 Program Spac- Sr Center $15.01 $16.50 $17.15 $17.79 $18.47 $19.05 Rec Program Supervisor $1,200.80 $1,320.00 $1,372.00 $1,423.20 $1,477.60 $1,524.00 Rehab Officer $31,220.80 $34,320.00 $35,872.00 $37,003.20 $38,417.60 $39,624.00 Sr Construction Inspector Sr MW ~ Landfill Sr MW - Recreation Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Dis~ Volunteer Spec - Sr Center 15 Associate Planner $15.68 $17.17 $17.82 $18.50 $19.09 $19.74 Civil Engineer $1,254.40 $1,373.80 $1,425.60 $1,480.00 $1,527.20 $1,579.20 Human Rights Investigator $32,614.40 $35,713.80 $37,065.60 $38,480.00 $39,707.20 $41,059.20 Human Services Coord Sr Librarian Solid Waste Planner Sr MW - Cemetery AFSCME9 .XLS AFSCME PAYPLAN FY98 (JUNE 28, 1997) APPENDIX C - 2 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 Custodian $9.70 $10.87 $11.20 $11.80 $'11.97 $12.36 MW I ~ Recreation $778.00 $869.60 $896.00 $928.00 $957.60 $988.80 MW I - Sr Center $20,176.00 $22,809.60 $23,296.00 $24,128.00 $24,897.60 $25,708.80 MVV I - Transit Facil~ 2 Cashier-Parking $9.99 $11.20 $11.60 $11.97 $12.36 $12.79 Central Sen/ices Info Clerk $799.20 $89~.00 $928.00 $957.60 $988.80 $1,023.20 Kennel Assistant $20,779.20 $23,296.00 $24,128.00 $24,897.60 $25,708.80 $26,803.20 Leased Hsng Receptionist MW I - CBD MW I - Govt Bldgs MW i - Meter Reader MW I - Parking Systems MW I - Parks MW I - Pools MW I - Transit Mail Clerk 3 Cashier-Treasury $10.32 $11.60 $11.97 $12.36 $12.79 $1324 Clerk/Typist-Leased Housing $825.60 $928.00 $957.60 $988.80 $1,023.20 $1,059.20 Library Clark $21,485.00 $24,128.00 $24,897.60 $25,708.80 $26,603.20 $27,539.20 M~N I - Towing MW I - Wastewater Treatment MW I - Water Customer Service MW II - Government Bldgs Minutetaker Parking Enforcement Attendant Scalehouse Operator Water Sewices Clerk 4 Account Clerk- Acctng $10.68 $11.97 $12.38 $12.79 $13.24 $13.74 Account Clerk- Transit $854.40 $957.60 $988.80 $1,023.20 $1,059.20 $1.099.20 Account Clerk- Treasury $22,214.40 $24,897.60 $25,708.80 $26,603.20 $27,539.20 $28,579.20 Clerk/Typist - Solid Waste MW I - Forestry MW I - Landfill MW I - Refuse MW I - Streets MW I - Water Diet MW II - Cemetery MW it - Parking Systems Police Records Clerk Public Sewices Clerk Sr Clerk/Typist - Recreation AFSCME96.XLS AFSCME PAYPLAN FYg8 (JUNE 28, 1997) APPENDIX C - 2 Page 2 PAYGRADE: STEP 1 5 MW II - Parks $11.05 MW II - Public Housing $884.00 ~ II - Ramp/Mater Repair $22,g84.00 MW II - Recreation MW II - Traffic Eng MW II - Transit Sr Library Clark Sr Pollca Records Cterk A~imal Control Officer $11.41 Buyer I - Equipment $912.80 Community SaUce Officer $23,732.80 Housing Managemant Aide Library Assistant I MW II - Senior Center MW II - Traffic Eng Signs MW II - Wastewater Treatment Plant MW II - Water Service Mass Transit Operator Sr Account Clerk - Accounting St Clerk/Typist - Sr Center STEP 2 STEP 3 STEP 4 STEP 5 STEP $12.34 $12.73 $13.14 $13.62 $14.07 $987.20 $1,018.40 $1,051.20 $1,089.60 $1,125.60 $25,667.20 $26,478.40 $27,331.20 $28,329.60 $29,265.80 $12.79 $13.24 $13.74 $14.19 $14.71 $1,023.20 $1,059.20 $1,099.20 $1,135.20 $1,176.80 $26,603.20 $27,539.20 $28,579.20 $29,515.20 $30,596.80 7 Customer Sew Rap - Pa~ng $11.62 Housing Assistant $945.60 bbrary Assistant II $24,585.60 MW II - Landfill MW II - Pools MW II - Refuse Offica Coord - Assisted Housing Parts/Data Entry Clerk Production Assistant Program Assistant Sr Clerk/Typist -Streats Sr Clerk/Typist - Wastewater Trtmnt 8 Central Services Clerk $12.21 Interactive Specialist $976.80 Laboratory Technician $25,396.80 Library Assistant III MW II - Forestry MW II - Streets MW III - Cemetery MW Ill - Landfill MW III - Parks MW III - Traffic Eng MW III - Wastewater Collection Sr Accounts Payable Clerk Sr Payroll Clerk Technical Assistant - PCD $13.24 $13.74 $14.19 $14.71 $15.24 $1,059.20 $1,099.20 $1,135.20 $1,176.80 $1,219.20 $27,539.20 $28,579.20 $29,515.20 $30,596.80 $31,699.20 $13.74 $14.19 $14.71 $15.24 $15.78 $1,099.20 $1,135.20 $1,176.80 $1,219.20 $1,262.40 $28,579.20 $29,515.20 $30,596.80 $31,699.20 $32,822.40 AFSCME96.XLS AFSCME PAYPLAN FY98 (JUNE 28, 1997} PAYGRADE: STEP 1 STEP 2 Buyer II $t2,58 $14.07 Construction Inspector I $1,008.40 $1,125.§0 Customer Sedco Rep $26,168.40 $29,265.60 Electrician Emergency Corem Dispatcher MW III - Library MW I11 - Transit Mechanic I Office Coord - Recreation Sr Engineering Tech Sr Library Assistant 10 Body Repair Mechanic $12.94 $14.46 $14.95 $15.44 Housing inspector $1,035.20 $1,156.80 $1,196.00 $1,235.20 MW III - Water Dist $28,915.20 $30,076.80 $31,098.00 $32,115.20 MW I11 - Water Plant Maintenance Operator- Wastewater Public Info/Ed Coord- Water TPO - Wastewater Treatment TPO - Water Building Inspector $13.80 $15.24 $15.78 $16.44 Customer Service Coord $1,104.00 $1,219.20 $1,262.40 $1,315.20 Housing Rehab Assistant $28,704.00 $31,699.20 $32,822.40 $34,195.20 Housing Specialist MW III - Streets MW III - Wastewater Mechanic II Microcomputer Specialist Page Supe~/isor Production Coordinator - 8TC Sr MW - Parks Special Projects Inspector 12 Construction Inspector II $14.44 $15.77 $16.32 $16.91 Electronics Tech - Traffic Eng $1,155.20 $1,281.60 $1,305.60 $1,352.80 Electronics Tech - Wastewater $30,035.20 $32,801.60 $33,945.60 $35,172.80 Librarian I Sr MW - CBD Sr TPO - Wastewater Treatment APPENDIX C - 2 Page 3 STEP 3 STEP 4 STEP 5 STEP 6 $14.55 $15.07 $15.58 $16.15 $1,184.00 $1,205.60 $1,248.40 $1,292.00 $30,284.00 $31,345.80 $32,406.40 $33,592.00 $16.01 $16.55 $1,280.80 $1,324.00 $33,300.80 $34,424.00 $17.00 $17.66 $1,360.00 $1,412.80 $35,360.00 $36,732.80 $17.53 $18.11 $1,402.40 $1,448.80 $36,462.40 $37,668.80 AFSCME96.XLS AFSCME PAYPLAN FY98 (JUNE 28, 1997) APPENDIX C - 2 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $14.90 $18.44 $17,00 $17.66 $18.32 $19.02 Development Reg Specialist $1,192.00 $1,315.20 $1,360.00 $1,412.80 $1,465.80 $1,521.60 Librarian II $30,992.00 $34,195.20 $35,380.00 $36,732.80 $38,105.80 $39,561.00 Mechanic 111 Sr Accountant - Acting Sr Accountant - Treesup/ Sr IVlW - Wastewater Collection Sr Mechanic Sr TPO - Water Su[vey Party Chief 14 Program Sps¢ - Sr Center $15.48 $17.00 $17.66 $18.32 $19.02 $19.62 Rec Program Supervisor $1,236.80 $1,380.00 $1,412.80 $1,485.60 $1,521.80 $1,569.60 Rehab Officer $32,158.80 $35,380.00 $36,732.80 $38,105.60 $39,561.60 $40,809.60 Sr Construction Inspector Sr MW - Landfill Sr MW - Recreation Sr MW - Streets Sr MW - Wastewater Plant Sr MW ~ Water Dlst Volunteer Spec - Sr Canter 15 Associate Planner $16.15 $17.69 $18.35 $19.06 $19.66 $20.33 Civil Engineer $1,292.00 $1,415.20 $1,468.00 $1,524.80 $1,572.80 $1,626.40 Human Rights Investigator $33.592.00 $36,795.20 $38,168.00 $39,644.80 $40,892.80 $42,286.40 Human Sewices Coord Sr Librarian Solid Waste Planner Sr MW - Cemete~7 AFSCMEg~,XLS AFSCME PAYPLAN FY99 (JUNE 27, 1998) APPENDIX C - 3 Page I PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 5 Custodian $9.89 $11.09 $11.42 $11.83 $12.21 $12.61 MW I - Recreation $791.20 $887.20 $913.60 $948.40 $976.80 $1,008.80 MW I - Sr Center $20,571.20 $23,067.20 $23,753.60 $24,606.40 $25,396.80 $28,228.80 MW I - Transit Facility 2 Cashier - Parking $10.'i9 $11.42 $11.83 $12.21 $12.81 $13.05 Central Services Info ,;lerk $815.20 $913.60 $946.40 $976.80 $1,008.80 $1,044.00 Kennel Assistant $21,195.20 $23,753.60 $24,606.40 $25,396.80 $28,228.80 $27.144.00 Leased Hsng Receptionist MW I - CBD MW I - Govt Bldgs MW I - Meter Reader MW I - Parking Systems MW I - Parks MW I - Pools MW I - Transit Mail Clerk 3 Cashier-Treasury $10.53 $11.83 $12.21 $12.61 $13.05 $13.50 Clerk/Typist-Leased Housing $842.40 $948.40 $976.80 $1,008.80 $1,044.00 $1,080.C0 Library Clerk $21,902.40 $24,606.40 $25,396.80 $28,228.80 $27,144.00 $28,080.00 MW I - Towing MW I - Wastewater Treatment MW I - Water Customer Service MW II - Government Bldgs Minutetaker Parking Enforcement Attendant Scalehouse Operator Water Services Clerk 4 Account Clerk - Acctng $10.89 $12.21 $12.61 $13.05 $13.50 $14.01 Account Clerk - Trans/t $871.20 $976.80 $1,008.80 $1,044.00 $1,080.00 $1,120.80 Account Clerk - Treasury $22,651.20 $25,396.80 $26,228.80 $27,144.00 $28,080.00 $29,140.80 Clerk/Typist - Solid Waste MW I - Forestry MW I - Landfill MW I - Refuse MW I - Streets MW I - Water DIst MW II - Cemetery MW II - Parking Systems Police Records Clerk Public SeP,4ces Clerk Sr Clerk/Typist - Recreation AFSCME96.XLS AFSCME PAYPLAN FY99 (JUNE 27, 1998) APPENDIX C - 3 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 $ MW II - Parks $11.27 $12.59 $12.98 $13.40 $13.89 $14.35 MW II - Public Housing $901.60 $1,007.20 $1,038.40 $1,072.00 $1,111.20 $1,148.00 MW II - Ramp/Meter Repair $23,441.80 $26,187.20 $26,998.40 $27,872.00 $28,891.20 $29,848.00 MW II - Recreation MW II - Traffic Eng MW II - Transit Sr Library Clerk Sr Police Records Clerk 8 Animal Control Officer $11.64 $13.05 $13.50 $14.01 $14.47 $15.00 Buyer I - Equipment $931.20 $1,044.00 $1,080.00 $1,120.80 $1,157.60 $1,200.00 Community Sawice Officer $24,211.20 $27,144.00 $28,080.00 $29,140.80 $30,097.60 $31,200.00 Housing Management Aide Library Assistant I MW II - Sen!or Center MW II - Traffic Eng Signs MW II - Wastewater Treatment Plant MW II - Water Sewice Mass Transit Operator Sr Account Clerk - Accounting Sr Clerk/Typist - Sr Center 7 Customer Serv Rap - Parking $12.06 Housing Assistant $964.80 Library Assistant II $25,084.80 MW II - Landfill MW II - Pools MW II - Refuse Office Coord - Assisted Housing Parts/Data Entry Clerk ProduCtion Assistant Program Assistant Sr Clerk/Typist - Streets Sr Clerk/Typist - Wastewater Trtmnt 8 Central Services Clerk $12.45 Interactwe Specialist $996.00 Laboratory Technician $25,896.00 Library Assistant III MW II - Forestry MW II - Streets MW III - Cemetery MW III - Landfill MW III - Parks MW III - Traffic Eng MW III - Wastewater Collection Sr Accounts Payable Clerk Sr Payroll Clerk Technical Assistant - PCD $13.50 $14.01 $14.47 $15.00 $15.54 $1,080.00 $1,120.80 $1,157.60 $1,200.00 $1,243.20 $28,080.00 $29,140.80 $30,097.60 $31,200.00 $32,323.20 $14.01 $14.47 $15.00 $15.54 $16.10 $1,120.80 $1,157.60 $1,200.00 $1,243.20 $1,288.00 $26,140.80 $30,097.60 $31,200.00 $32,323.20 $33,488.00 AFSCME96.XLS AFSCME PAYPLAN FY99 (JUNE 27, 1998) APPENDIX C - 3 PAYGRADE: Buyer II Construction Inspector I Customer Service Rap Electrician Emergency Corem Dispatcher MW III - Library MW Ill - Transit Mechanic I Office Coord - Recreation Sr Engineering Tach Sr Library Assistant t0 STEP 1 STEP 2 STEP 3 STEP 4 $12.83 $14.35 $14.84 $15.37 $1,026.40 $1,148.00 $1,187.20 $1,229.60 $28,686.40 $29,848.00 $30,887.20 $31,969.60 Body Repair Mechanic $13.20 $14.75 $15.25 $15.75 Housing Inspector $1,056.00 $1,180.00 $1,220.00 $1,260.00 MW III - Water Dlst $27,456.00 $30,680.00 $31,720.00 $32,760.00 MW III - Water Plant Ma!ntenance Operator- Wastewater Public Info/Ed Coord - Water TPO - Wastewater Treatment TPO - W=ter Building Inspector $14.08 $15.54 $18.10 $16.77 Customer Service Coord $1,128.40 $1,243.20 $1,288.00 $1,341.60 Housing Rehab Assistant $29,286.40 $32,323.20 $33,488.00 $34,881.60 Housing Specialist MW III - Stre~s MVV III - Wastewater Mechanic II Microcomputer Specialist Page Supervisor Production Coordinator - BTC Sr MW - Parks Special Projects Inspector 12 Construction Inspector II $14.73 $16.09 $16.65 $17.25 Electronics Tach - Traffic Eng $1.178.40 $1,287.20 $1,332.00 $1,380.00 Electronics Tach - Wastewater $30,638.40 $33,467.20 $34,632.00 $35,880.00 Librarian I Sr MW - CBD Sr TPO - Wastewater Treatment Page 3 STEP 5 STEP 6 $15.89 $16.47 $1,271.20 $1,317.60 $33,051.20 $34,257.60 $16.33 $16.88 $1,306.40 $1,350.40 $33,966.40 $35,110.40 $17.34 $18.01 $1,387.20 $1,440.80 $36,067.20 $37,460.80 $17.88 $18.47 $1,430.40 $1,477.60 $37,190.40 $38,417.60 AFSCME96.XLS AFSCME PAYPLAN FY99 (JUNE 27, 1998) APPENDIX C - 3 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 '13 Chemist $15.20 $16.77 $17.34 $18.01 $18.69 $19.40 Development Reg Specialist $1,216.00 $1,341.60 $1,387.20 $1,440.80 $1,495.20 $1,552.00 Librarian II $31,616.00 $G4,881.60 $38,067.20 $37,460.80 $38,875.20 $40,352.00 Mechanic III Sr Accountant - Acctng Sr Accountant, Treasury Sr MW- Wastewater Collection Sr Mechanic Sr TPO - Water Survey Party Chief 14 Program Spec - Sr Center $15.77 $17.34 $18.01 $18.69 $19.40 $20.01 Rec Program $upewisor $1,261.60 $1,387.20 $1,440.80 $1,495.20 $1,552.00 $1,800.80 Rehab Officer $32,801.60 $36,067.20 $37,460.80 $38,875.20 $40,352.00 $41,620.80 Sr Construction Inspector Sr MW - Landfill Sr MW - Recreation Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Diet Volunteer Spec - Sr Center 18 Associate Planner $16.47 $18.04 $18.72 $19.44 $20.05 $20.74 Civil Engineer $1,317.80 $1,443.20 $1,497.60 $1,555.20 $1,604.00 $1,659.20 Human Rights Investigator $34,257.60 $37,523.20 $38,937.60 $40,435.20 $41,704.00 $43,139.20 Human Sep/ices Ceord Sr Librarian Solid Waste Planner Sr MW - Cemetery AFSCME96.XLS AFSCME PAYPLAN FYg9 (DECEMBER 28, 1998) APPENDIX C - 4 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian $10.09 $11.31 $11.65 $12.07 $12.45 $12.88 MW I - Recreation $807.20 $904.80 $932.00 $965.60 $996.00 $1,028.80 MW I - Sr Center $20,987.20 $23,524.80 $24,232.00 $25.105.60 $25,896.00 $26,748.80 MW I - Transit Facility 2 Cashier- Parking $10.39 $11.65 $12.07 $12.45 $12.88 $13.31 Central Sewices Info Clerk $831.20 $932.00 $965.60 $996.00 $1,028.80 $1,064.80 Kennel Assistant S21,611.20 $24,232.00 $25,105.60 $25,896.00 $26,748.80 $27,684.80 Leased Hsng Receptionist MW I - CBD MW I - Govt Bldgs MW I - Meter Reader MW I - Parking Systems MW I - Parks MW I - Pools MW I - Transit Mail Clerk 3 Cashier-Traasury $10.74 $12.07 $12.45 $12.86 $13.31 $13.77 Clerk/Typist-Leased Housing $859.20 $965.60 $998.00 $1,028.80 $1,084.80 $1,101.60 Library C~erk $22,339.20 $25,105.60 $25,8~6.00 $28,748.80 $27,684.80 $28,641.60 MW I - Towing MW I - Wastewater Treatment MW I - Water Customer Se~ce MW II - Government Bldgs Minutetaker Parking Enforcement Attendant Scalehouse Operator Water Services Clerk 4 Account Clerk - Acting $11.11 $12.45 $12.86 $13.31 $13.77 $14.29 Account Clerk - Transit $888.80 $996.00 $1,028.80 $1,064.80 $1,101.60 $1,143.20 Account Clerk - Treasury $23,108.80 $25,896.00 $26,748.80 $27,684.80 $28,641.60 $29,723.20 Clerk/Typist - Solid Waste MW I - Forestry MW I - Landfill MW I - Refuse MW I - Streets MW I - Water Dist MW II - Cemetery MW II - Parking Systems Police Records Clerk Public Sewices Clerk Sr Clerk/Typist - Recreation AFSCME96,XLS AFSCME PAYPLAN FY99 (DECEMBER 26, 1998) APPENDIX C - 4 Page 2 PAYGRADE: 8 MW II - Parks $11.50 MW II - Public Housing $920.00 MW II - Ramp/Meter Repair $23,920.00 MW II - Recreation MW II - Traffic Eng MW II - Transit Sr Library Clerk Sr Police Records Clerk 0 Animal Control Officer $11.87 Buyer I - Equipment $949.60 Community Sewice Officer $24,689.60 Housing Management A~de Library Assistant I MW II - Senior Center MW II - Traffic Eng Signs MW II - Wastewater Treatment Plant MW II - Water Se~ce Mass Transit Operator Sr Account Clerk - Accounting Sr Clerk/Typist - Sr Center STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 8 $12.84 $13.24 $13.87 $14.17 $14.64 $1,027.20 $1,059.20 $1,093.60 $1,133.60 $1,171.20 $26,707.20 $27,539.20 $28,433.60 $29,473.60 $30,451.20 $13.31 $13.77 $14.29 $14.76 $15.30 $1,064.80 $1,101.60 $1,143.20 $1,180.80 $1,224.00 $27,684.80 $28,641.80 $29,723.20 $30,700.80 $31,824.00 7 Customer Sen/Rep - Parking $12.30 Housing Assistant $964.00 Library Assistant II $25,564.00 MW II 4 Landfill MW II - Pools MW II - Refuse Office Coord - Assisted Housing Parts/Data Entry Clerk Production Assistant Program Assbrant Sr Clerk/Typist - Streets Sr Clerk/Typist. Wastewater Trtmnt 8 Central Sen/ices Clerk $12.70 Interactive Specialist $1,016.00 Laboratory Technlclen $26,416.00 Library Assistant III MW II - Foresb7 MW II - Streets MW III - Cemete~ MVV III - Landfill MW III - Parks MW III - Traffic Eng MW III - Wastewater Collection Sr Accounts Payable Clerk Sr Payroll Clerk Technical Assistant- PCD $13.77 $14.29 $14.76 $15.30 $15.85 $1,101.60 $1,143.20 $1,180.80 $1,224.00 $1,268.00 $28,641.80 $29,723.20 $30,700.80 $31,824.00 $32,968.00 $14.29 $14.76 $15.30 $15.85 $16.42 $1,143.20 $1,180.80 $1,224.00 $1,268.00 $1,313.60 $29,723.20 $30,700.80 $31,824.00 $32,988.00 $34,153.60 AFSCME96.XLS AFSCME PAYPLAN FY99 (DECEMBER 26, 1998) APPENDIX C - 4 PAYGRADE: Buyer II Construction Inspector I Customer Service Rap Electrician Emergency Comm Dispatcher MW III - Library MW III - Transit Mechanic I Office Coord - Recreation Sr Engineering Tach Sr Library Assistant STEP 1 STEP 2 STEP 3 STEP 4 $13.09 $14.64 $15.14 $15.68 $1,047.20 $1,171.20 $1,211.20 $1,254.40 $27,227.20 $30,451.20 $31,491.20 $32,614.40 10 Body Repair Mechanic $13.46 Housing Inspector $1,076.80 MW Ill - Water Dlst $27,9~6.80 MW III - Water Plant Maintenance Operator- Wastewater Public InfolEd Coord - Water TPO - Wastewater Treatment TPO - Water 11 Building Inspector $14.36 Customer Service Coord $1,148.80 Housing Rehab Assistant $29,868.80 Housing Specialist MVV III - Streets MW III, Wastewater Mechanic II Microcomputer Specialist Page Supervisor Production Coordinator - BTC Sr MW- Perks Special Projects Inspector 12 Construction Inspector II $15.02 Electronics Tach - Traffic Eng $1,201.60 Electronics Tach - Wastewater $31,241.60 Librarian I Sr MW - CBD Sr TPO ~ Wastewater Treatment Page 3 STEP 5 STEP 6 $16.21 $16.80 $1,296.80 $1,344.00 $33,716.80 $34,944.00 $15.05 $15.56 $18.07 $16.66 $17.22 $1,204.00 $1,244.80 $1,285.60 $1,332.80 $1,377.60 $31,304.00 $32,364.80 $33,425.60 $34,652.80 $35,817.60 $15.85 $16.42 $17.11 $17.69 $18.37 $1,268.00 $1,313.60 $1,368.80 $1,415.20 $1,489.60 $32,968.00 $34,153.60 $35,588.80 $36,795.20 $38,209.60 $18.41 $16.98 $17.60 $18.24 $18.84 $1,312.80 $1,358.40 $1,408.00 $1,459.20 $1,507.20 $34,132.80 $35,318.40 $36,608.00 $37,939.20 $39,187.20 AFSCME96.XLS AFSCME PAYPLAN FY99 (DECEMBER 28, 1998) APPENDIX C - 4 Page 4 PAYGRADE: 13 Chemist Development Reg Specialist Librarian II Mechanic III Sr Accountant- Acctng Sr Accountant - Treasury Sr MW - Wastewater Collection Sr Mechanic Sr TPO - Water Survey Party Chief 14 Program 8pec - $r Center Rec Program SupsWiser Rehab Officer Sr Construction Inspector Sr MW - Landfill Sr MW - Recreation Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Diet Volunteer Spec - 8r Center Associate Planner Civil Engineer Human Rights Investigator Human Sen/ices Coord Sr Librarian Solid Waste Planner Sr MW - Cemetery . $'~P. 1. STEP 2 STEp~3 STEP 4 STEP 5 STEP 6 $15.50 $17.11 $17.69 $18.37 $19.06 $19.79 $1,240.00 $1,368.80 $1,415.20 $1,469.60 $1,524.80 $1,583.20 $32,240.00 $35,588.80 $36,795.20 $38,209.60 $39,644.80 $41,183.20 $16.09 $17.69 $18.37 $19.06 $19.79 $20.41 $1,287.20 $1,415.20 $1,489.60 $1,524.80 $1,583.20 $1,632.80 $33,487.20 $36,795.20 $38,209.60 $39,644.80 $41,163.20 $42,452.80 $18.80 $18.40 $19.09 $19.83 $20.45 $21.15 $1,344.00 $1,472.00 $1,527.20 $1,586.40 $1,636.00 $1,692.00 $34,944.00 $38,272.00 $39,707.20 $41,248.40 $42,536.00 $43,992.00 AFSCME96.XLS APPENDIX D Reclassification Procedures Section 1. Purpose The Job Evaluation Committee will be responsible for maintaining fair and equitable classification of all AFSCME positions, for classifying new AFSCME positions, and resolving disputes over position classification. Section 2. Evaluation Instrument The Committee will use the Waters evaluation instrument used in the 1993 study and shall have responsibility for modification or interpretation of the evaluation instrument. Section 3. Committee Membership and Structure The Job Evaluation Committee shall be comprised of eight members, four to be selected by the City, including the Personnel Administrator, and four to be selected from the Union. Members will be selected based on their knowledge of a wide range of City jobs and operations. The Union will select its representatives to the Committee, subject to the Citv's ability to excuse the individual employee from his/her duties for the length of time necessary to accomplish the Committee's objectives. Selection of Union representatives will not be unreasonably denied. Section 4. Meetinqs The Committee will meet as necessary to hear all position reclassification appeals by employees, at the call of the Personnel Administrator, normally no later than 60 days following submission of an appeal. Committee members will be compensated for all meeting time during the employee's regularly scheduled working hours. Section 5. Rules All decisions of the Committee, except where otherwise noted, will be considered to be passed upon a simple majority of its members, which shall constitute a quorum (including the Personnel Administrator). In the event that the Committee is unable to achieve simple majority approval of any specific classification or compensation decision, classification or compensation of the position in question will remain unchanged. The Personnel Administrator may vote in place of any absent Management Committee members. The Union officers may vote for any absent Union member. D-2 4. The Job Evaluation Committee may waive, modify or amend any of the sections of this article as specified, upon unanimous vote of the Committee. The Committee shall determine all other necessary operating rules and procedures. 5. No new pay range or classification adjustments will be made without approval of the Committee. Section 6. Classification Appeals 1. Employees will be informed of the procedures for appealing the classification of a position. 2, An employee may only appeal the classification of his/her own position. Appeals may also be made by a group of employees all holding the same job title. 3. An employee or group of employees appealing the classification of a position will complete and submit information as requested by the Committee. 4. Employees will be allowed to make an oral presentation to the Job Evaluation Committee, within time limits imposed by the Committee. Oral presentations will be made in closed session if the employee so desires. 5. The employee's supervisor or other Administrative employees may be called for questioning by the Committee at the request of the Personnel Administrator. 6. The appealing employee will be compensated for time spent in the Committee meeting, except that if a group presentation is made, only two employees will be compensated. 7. Classification appeals may be initiated by the Personnel Administrator. Employees in the position being appealed will be given ten working days notice of the appeal and will be entitled to all rights as outlined in this section. 8. Committee deliberations will be conducted in closed session. Sectio~ 7. New Positions 1. Newly created positions will be classified by the Personnel Administrator initially, with the classification of the position reviewed by the Committee six months following the position being filled. Section 8. Salary Adjustments 1. No new salary ranges will be created except for labor market impacted positions. 2. If the classification of a position is decreased, the salary of affected employees will not be reduced. D-3 Employees in positions found to be under-classified will receive a salary adjustment equal to: a. the minimum of the new salary range, if below the minimum, or a one-step increase (step to be defined as the percentage difference between steps in the new salary range), if salary will fall on or below the maximum of the new range· Section 9. Labor Market Adjustments 1. Salary information will not be considered in the classification of a position. Compensation of a position may be appealed by the affected employee, or group of employees, to the Committee utilizing the procedure in Section 6. In the event that salary maximum of a position is shown to be under-paid by at least 15 percent (15%) based on relative comparable positions in other cities (provided a minimum of four cities report comparable positions), the Job Evaluation Committee may vote to temporarily assign the position to a newly created salary range. If less than four cities report comparable positions, the newly created salary range increases shall not exceed 15 percent (15%), Special grade assignments will expire at the end of every fiscal year. Salary survey evidence will be based only on a survey of comparable positions in the top ten cities (by population) in Iowa and may be presented by either Management or the Union. (Example: Electrician, Grade 8, Range $1,000-$1,300, 15 percent off the market moved to Range 8A, $1,150-$1,495. Range width remains the same, salary maximum increases by survey average.) Upon employee appeal, salary survey will be conducted by the Personnel Administrator and presented to the Committee. The employee may also present salary information conforming to the above survey criteria (information to be gathered on the time and at the expense of the employee). Section 10. Fundinq Reclassification decisions of the Committee will be effective the first day of the next pay period following City Council approval. Section 11. Impasse Procedures The actions and decisions of the Job Evaluation Committee shall not be subject to the grievance/arbitration procedure of any collective bargaining agreement. Section 12. Release of Technical Information Preservation of the integrity of the evaluation system necessitates that information regarding the rating and point value of the specific evaluation questions be limited to prevent manipulation of those points· No member of the Job Evaluation Committee, D-4 with the exception of the Personnel Administrator and two Union officers, will be permitted access to point information. Section 13. City Council Approval 1. All decisions of the Committee are subject to the approval of the City Council and availability of funding prior to implementation. Section 14. Duration 1. The parties understand that this procedure is a continuation of an experimental program and is itself experimental. This procedure shall be used to determine reclassifications during FY97-99 and then shall become null and void. This procedure will be continued in effect thereafter only by mutual agreement of the parties. RE: Letter of April 6, 1987 AP?F. NDIX ]~ CONTRACT SIDE LETTER ON LIBRARY SCHEDULING After staffing needs for public service az,~s have been determined by each department, permanent schedules for these areas will be bid on tluee times annually to be effective January 1 to May 30, June 1 to August 31, and September 1 to December 31. Seniority will be ased for the pu~ose of allowing employees to choose those weekends, those nights and those 9-6 shifts that they do not wish to work. Each schedule period the senior employee in each participating depar~ent will indicate those nights, weekends, and 9-6 shi~ they do not wish to work. The second senior person will choose next, etc. Each employee will work a similar number of weekends, evenings and 9-6 shills during ~he schedule period. If supervisors participate in evenings, weekend and 9-6 shi~ work on a regular basis, their seniority will be used to decide their place in the selection process. In the event that the Library staffing needs can be met without the necessity of scheduling all employees for a regular night or 9-6 shill, the senior employee who has not rejected night or 9-6 shill work for a previous schedule period shall have first choice in turning down night or 9-6 shift work for the next schedule period. When all employees have been offered the first choice, then the first choice reverts back to the senior most employee. Employees will be allowed to trade work periods with the approval of the deparlment head. In the event an employee desires weekend, evening or 9-6 shill work that employee will be given preference for that work provided it meels the needs of the department. There shall be no regular split shifts except by the agreement of the employee involved. RE: November 27, 1978 E-2 AMENDMENTS TO CONTRACT SIDE LLrlTER ON LIBRARY SCHEDULING Library employees may request to work 6 partial days; for example, one-half aay on Saturday and one-half day on Monday, wher~ staffing permits. The basis to determine adequate staffing will be enough people within one department electing the option to make it viable. For permanent full-time library cmployees who elect Us option, work performed on the 7~...~da of the work week shall be considered overtime. Library employees working ~daeduled overtime on Sunday will have tt~ option at the beginning of each permanent sclw, duling period to designate whether the time will be taken as compensatory time. or paid, at the rate of one and one half hours for each hour worked. Compensatory tirae off can be changed through mutual agreemere at the same time and in the same manner as other scheduling or leave changes. Employees who wish to change their option of pay or lime compens~on within a scheduling period may submit a request to their supervisor in the same manner as other scheduling md leave changes. The Library will honor requests of Us nature whenever staffing and financial resources permit, with the understanding on both sides that no reasonable request will be unreasonably denied. RE: July 23. 1982 APPENDIX G-I MEMORANDUM OF UNDERSTANDING City of Iowa city and American Federation of State, County and Municipal Employees AFL-CIO, Local 183 Re: Article XVIII Clothink and Equipment, Section 1 Having met and conferred regarding bargaining unit personnel in the Police Department who are required to wear uniforms; specifically, Animal Control Officere, Community Service Officers, and Police DispatchemfPolice Desk Clerks, the parties have agreed to waive the provisions of Article 18, Section 1 in lieu of the following: The above referaneed employees who are required to wear special uniforms will be provided with such uniforms. Required uniforms currently include the following. 1. Community Service Officer Six winter and six summer permanent press regulation shirts. Four pairs of regulation trousers. One winter and one summer regulation jacket. One regulation raincoat. One regulation pants belt. Three regulation ties. Regulation haftcap. Two pairs of regulation winter gloves. 2. Animal Control Officers Six winter and six summer permanent press regulation shirrs. Six pairs of regulation trousers. One regulation jacket. One regulation raincoat. One regulation pants belt. Two pairs of regulation winter gloves. 3. Police Dispatchers, Police Desk Clerks Six winter and six summer permanent press regulation shirts. Four pairs of regulation trousers. One regulation pants belt. Three regulation ties. Upon submission of receipts by an employee, the City shall pay for the cleaning of uniforms or for the purchase of regulation shoes related to employment up to a total annual allowance of one hundred dollars ($100) per employee. Receipts shall be submitted to the Chief &Police or his/her designee by the first day of the month and shall be paid by the City within 30 days. APPENDIX H MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF IOWA CITY AND AFSCiVIE LOCAL #183 JULY 1, 1994- The parties agree as follows: Treatment Plant Operators - Wastewater Treatment Plant, will continue to receive shift differential based on the practice in effect on January 1, 1994, provided the then current schedule remains in effect. For the City: - Assista!t City Ma~ SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL//183 JULY 1, 1994 The parties agree as follows: At mutually agreed upon times during the 1996-1999 Contract, the investigation and discussion of on-site childcare and/or childcare vouchers will be considered a proper topic for consideration by the Labor-Management Committee referred to in Article 20, Section 5. For the City: Assistant City ~an~er SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 1994 The parties agree as follows: The job classifications recommended for an upgrade as a result of the classification study will move to the new paygrade effective July 2, 1994. Employees in those classifications will move to the new paygrade on that date. Employees at step 6 longer than 12 months as of July 2, 1994, will receive an increase equal to 3.5% in addition tothe across-the-board increase of 3%, provided that no employee will receive a wage rate that is lower than Step 1 or higher than Step 6 of the new paygrade. Thereafter, employees previously at step 6 will have a new eligibility date which will be the first day of each fiscal year. If an employee was placed on Step 1 or between steps 1 and 2 of the new paygrade, they will be eligible for a review and increase on the earlier of their current annual evaluation date or a new annual evaluation date of January 1. These employees will be eligible for the greater of 3.5% or step 2 at that time. Following implementation of the study, for employees above step 2 but between steps, future step increases will be equal to the % difference between the next lower and the next higher step. No employee will have a wage rate higher than step 6. Employees currently (as of July 1, 1994) in positions being downgraded will be treated as if their classification has not been changed. They will continue to receive all negotiated across-the-board increases, as well as step increases where applicable, as long as they remain as an employee of the City in their current position. Positions being downgraded are as follows: Position Old Range New Range Sr. Maintenance Worker - Water Distribution 15 Program Specialist - Senior Center 15 St. Maintenance Worker-Wastewater Treatment 14 Maintenance Worker III 9 - Wastewater Treatment Collection Buyer I - Purchasing 6 Senior Library Clerk (3 positions) 4 Maintenance Worker II - Government Buildings 4 14 14 13 8 5 3 3 For the Union: For the City: Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243 RESOLUTION NO. 96-148 RESOLUTION AUTHORIZING THE HISTORIC PRESERVATION COMMISSION TO FILE AN APPLICATION FOR A HISTORIC RESOURCES DEVELOPMENT PROGRAM (HRDP) GRANT TO OBTAIN FUNDS FOR THE PURPOSE OF CONDUCTING A SURVEY/EVALUATION AND PREPARING NATIONAL REGISTER NOMINATIONS FOR A PORTION OF THE LONGFELLOW NEIGHBOR- HOOD. WHEREAS, the State Historical Society of Iowa administers the Historic Resources Development Program (HRDP) Grant program to assist local communities with historic preservation projects; and WHEREAS, the City of Iowa City Historic Preservation Commission has prepared an application for an HRDP grant of $9,000 for the purpose of conducting a survey/evaluation and preparing National Register nominations for a portion of the Longfellow Neighborhood; and WHEREAS, said grant will require local matching funds of up to $5,000 which the Historic Preservation Commission proposes to provide through funds allocated in the budget for historic preservation activities, funds being donated by the Longfellow Neighborhood Association, and through in-kind costs; and WHEREAS, said grant will aid the City in its efforts to identify, protect and properly develop its historic resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Historic Preservation Commission is hereby authorized to file an application for an HRDP Grant of $9,000 for the purpose of conducting a survey/evaluation and preparing National Register nominations for a portion of the Longfellow Neighborhood, which will require $5,000 in matching local funds, donations, and in-kind services and supplies. Passed and approved this 21st day of May , 1996. ATT EST.'.~__~/'] CITY CLERK MAYOR '~"~"'~(~' '~/'~"~ Resolution No. 96-148 Page 2 It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: AYES: NAYS: X X X _X ABSENT: the Resolution be Baker Kubb¥ Lehman Norton Novick Thornberry Vanderhoef RESOLUTION NO. 96-149 RESOLUTION RATIFYING SETTLEMENT OF PENDING LITIGATION WHEREAS, David Baculis, through his attorney Martin Diaz, filed an action in the Iowa District Court in and for Johnson County, alleging defamation and malicious prosecution regarding certain statements and actions by the City and the City Manager in the spring of 1994; and WHEREAS, David A. Baculis and Baculis Mobile Homes, Inc., through their attorney James Martinek, filed an action in the Iowa District Court for Johnson County raising certain claims with respect to the sewer use billing practices of the City as they relate to real property owned by them; and WHEREAS, the City and David Baculis have agreed to settle all claims which might be advanced in the litigation of said cases, without resort to trial; and WHEREAS, it is appropriate to ratify said settlement, as provided by law, with payment to Plaintiff David Baculis, individually and as President of Baculis Mobile Homes, Inc., by refunding sewer use fees in the amount of 973,096.09 in full satisfaction of the pending lawsuits against the City in the above cases and in consideration for Plaintiff's full release and dismissal of lawsuits, Docket No. 55855 and 55921. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The above-named actions should be and are settled by a refund of the sum of 973,096.09 payable to David Baculis and James Martinek, his attorney of record. The City Council for the City of Iowa City, Iowa hereby specifically approves said settlement as being in the best interest of the City of Iowa City. The settlement is hereby ratified, contingent, however, upon Plaintiff David Baculis's execution of an appropriate Comprehensive Release, and a Dismissal With Prejudice of all claims docketed as Case Nos. 55855 and 55921. Said Dismissal With Prejudice shall be filed with the Clerk of Court for Johnson County District Court in the above actions. Passed and approved this 21st day of ~lay ,1996. Approved by 'CITY ~I"~I~K City Attorney s t)Tnce · Resolution No. 96-149 Page 2 It was moved by Kubb¥ and seconded by adopted, and upon roll call there were: Lehman AYES: NAYS: ABSENT: the Resolution be Baker __ Kubby Lehman Norton Novick __ Thornberry Vanderhoef