HomeMy WebLinkAbout1996-06-11 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office, 356-5040.
AGENDA
cm'
June 11, 1996 - 7:30 p.m.
Civic Center
ITEM NO. '1
CALL TO ORDER.
ROLL CALL.
ITEM NO..2
ITEM NO. 3
MAYOR'S PROCLAMATIONS.
a. Iowa Division of Vocational Rehabilitation Services Month - June 1996.
CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED
OR AMENDED.
a. Approval of Official Council Actions of the regular meeting of June 4, 1996,
as published, subject to corrections, as recommended by the City Clerk.
b. Minutes of Boards and Commissions.
(1) Iowa City Board of Adjustment - May 8, 1996.
c. Setting Public Hearings.
CONSIDER A MOTION SETTING A PUBLIC HEARING FOR
JULY 2, '1996, ON AN ORDINANCE AMENDING TITLE III,
"CITY FINANCES, TAXATION AND FEES," THE
SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND
PENALTIES OF THE CITY CODE OF IOWA CITY, IOWA.
Comment: This public headng is being set to allow public input on
the proposed increases in on- and off-street parking fees. The
specific fees to be increased are all parking meters, the Swan and
Dubuque Street parking ramps, and reserved spaces for contractors.
June 11, 1996
City of Iowa CHy
Page 2
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(2)
(3)
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
JULY 2, 1996, ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE IOWA CITY LANDFILL FORCE MAIN
PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF
SAID HEARING, AND DIRECTING THE CITY ENGINEER TO
PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project involves construction of a force, main and
gravity sewer to connect the new landfill lift station to the sanitary
sewer system of Iowa City for treatment of the landfill leachate. The
estimated cost of $350,000 will be funded by landfill revenues.
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
~UfiE 1'1, '1996, ONPLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATE OF COST FOR
CONSTRUCTION OF THE SOCCER SITE ACCESS ROAD
PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF
SAID HEARING, AND DIRECTING THE CITY ENGINEER TO
PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project will provide access from Sycamore Street to
the Soccer Facility at the South Wastewater Treatment Plant as
required by agreement between the City of Iowa City and Johnson
County. The preliminary cost estimate for this project is $190,000
and will be funded by Road Use Tax revenues.
d. Permit Motions and Resolutions as Recommended by the City.Clerk.
(1) Consider a motion approving a Class C Liquor License for GFP, Inc.,
dba Wig & Pen Pizza Pub, 1220 Hwy. 6 West. (Repewal)
(2) Consider a motion approving an Outdoor Service Area for GFP, Inc.,
dba Wig & Pen Pizza Pub, 1220 Hwy. 6 West. (Renewal)
(3) Consider a motion approving a Class C Liquor License for David L.
Alberhasky dba Dave's Foxhead Tavern, 402 E Market St. (Renewal)
(4) Consider a resolution to issue Cigarette Permits.
e. Resolutions.
(1)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A
LIEN REGARDING A SECOND MORTGAGE AND A
PROMISSORY NOTE FOR THE PROPERTY LOCATED AT 1327
FIRST AVENUE (SYCAMORE VIEW), IOWA CITY, IOWA.
Comment: The owner of the property located at 1327 First Avenue
(Sycamore View) received financing from the City on May 1, 1991.
The financing was in the form of a second mortgage and a
promissory note for the amount of $13,000. The owner sold the
property to a low-income household who can afford the home without
the second mortgage, and the note was paid off May 29, 1996; thus,
the lien can now be released.
June 1_1, 1996
Ciby of Iowa City
Pa~e 3
q6- ! 7/
(2)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A
LIEN REGARDING A REHABILITATION AGREEMENT, A LOW
INTEREST PROMISSORY NOTE AND A MORTGAGE FOR
PROPERTY LOCATED AT 7'18 WALNUT STREET, IOWA CITY,
IOWA.
Comment: The owner of the property located at 718 Walnut Street
received a $11,065 loan through the City's Housing Rehabilitation
Program on August 26, 1991. The financing was in the form of a
Rehabilitation Agreement, a Promissory Note and a Mortgage. The
balance of the note was paid off on May 30, 1996; thus, the lien can
now be released.
(3)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A
LIEN REGARDING A REHABILITATION AGREEMENT AND
A NO INTEREST LIFE LIEN FOR PROPERTY LOCATED
AT 51'1 SOUTH DODGE STREET, IOWA CITY, IOWA.
Comment: The owner of the property located at 511 South Dodge
Street received a $4,570 loan through the City's Housing
Rehabilitation Program on July 18, 1991. The financing was in the
form of a Rehabilitation Agreement and a no interest Life Lien. The
note was paid off on May 30, 1996; thus, the lien can now be
released.
(4)
CONSIDER A RESOLUTION AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
THE RELEASE OF A LIEN REGARDING A RESALE AGREEMENT
AND SECOND MORTGAGE FOR THE PROPERTY LOCATED
AT '1109 ' FIFTH AVENUE, IOWA - CITY, IOWA, AND
AUTHORIZING THE CITY ATTORNEY STAFF TO DELIVER SAID
RELEASE TO THE PROPERTY OWNERS UPON PAYMENT IN
FULL OF THE PROPERTY OWNER'S DEBT TO THE CITY
Comment: The owner of the property located at 1109 Fifth Avenue,
received financing from the City on September 21, 1995. The
financing was in the form of a second mortgage and a warranty deed
for the amount of $30,000. The owner sold the property to another
income eligible household who will be .receiving the same financial
arrangement. The original note will be paid off June 14, 1996; thus,
the lien can now be released.
June 11, 1996 City of Iowa City. Page 4
(5)
(6)
%- /7? ¢)
CONSIDER A RESOLUTION AUTHORIZING THE
MAYOR TO SIGN AND CITY CLERK TO ATTEST
A RESALE AGREEMENT FOR THE PROPERTY LOCATED
AT 1'109 FIFTH AVENUE, IOWA CITY, IOWA,
Comment: The City sold this property to Bradley and Elizabeth
Johnson on September 21, 1995, pursuant to the terms of a Resale
Agreement wherein the Johnsons agreed that in the event they sold
the home, the home would be sold to an income-eligible household
approved by the City. The Johnsons have entered into an agreement
to sell the home to an income-eligible family. The City will provide the
same financing to the new buyers (a second mortgage loan), and
they have signed a Resale Agreement on the same terms and
conditions as the Resale Agreement between the City and'the
Johnsons.
CONSIDER A RESOLUTION ACCEPTING THE WORK
FOR THE OFF-SITE STORM SEWER PUBLIC
IMPROVEMENTS FOR BOYRUM SUBDIVISION PART 4.
Comment: See Engineer's Report.
CONSIDER A RESOLUTION APPROVING AMENDMENT NO, 2
TO THE AGREEMENT BETWEEN MERCY HOSPITAL AND CITY
OF IOWA CITY, IOWA, FOR USE OF PUBLIC RIGHT-OF-WAY
FOR PLACEMENT OF AN ADDITIONAL TRAFFIC INFORMATION
SIGN.
Comment: This resolution is an amendment to the original Indemnity
Agreement with Mercy Hospital, passed by Resolution No. 84-130,
for the placement of. traffic informational signs. This amended
indemnity agreement permits Mercy Hospital to place an additional
traffic information sign on the south side of Bloomington Street east of
Van Buren Street to facilitate traffic to Mercy Hospitars facilities.
CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE
PAVING PUBLIC IMPROVEMENTS FOR KENNEDY'S
WATERFRONT ADDITION, PART 3, LOTS '1-7 AND DE(~LARING
PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND
USE.
Comment: See Engineer's Repolt
June 11, 1996
City of Iowa City
Page 5
(9)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND CITY CLERK TO ATTEST AMENDMENT
NUMBER 1 TO THE AGREEMENT BE'P~EEN THE CITY OF IOWA
CITY AND THE UNIVERSITY OF IOWA FOR USE OF
THE SILURIAN WATER WELLS AT BURGE HALL.
Comment: The City has for the past five years been using the two
Siludan Wells at Burge Hall to supplement the City's raw water supply
to reduce the negative impacts associated with the use of Iowa River
water. The written agreement for use of these Wells by the City
expires July 31, 1996. This amendment number 1 extends the City's
use for another five years. Public Works racommends approval of
this amendment.
f. Co~espondence.
(1)
Eleanor Steele, President of Northside Neighborhood Association,
and Pain Ehrhardt, President of Longfellow Neighborhood
Association, regarding Design Review.
(2) Traffic Engineer regarding no parking any time on both sides of
Stevens Drive in Kennedy Waterfront, Part 3.
g. Applications for Use of City Plaza.
(1) Joel Burgan to sell hand-crafted items and perform hair wraps -
May 31. (approved)
(2) Don Arenz to gather signatures for a non-party political candidate -
June 8, 15, 22, and 29. (approved)
(3) Lane Wydck to.gather signatures for a petition to move fireworks
from the Iowa City Ai~c,"t to City Park - June 7 and 28. (approved)
(4) Carde Granberg, Shamen Project, to sell hand-crafted items -
various dates throughout the summer. (approved)
(5) Chris Mortika to perform magic shows - various dates throughout the
summer. (approved)
h. Applications for Use of City Streets and Public Grounds.
(1)
END OF CONSENT CALENDAR.
Dawn Atkins, Pride Parade and Festival - June 15. (approved)
#3 Consent Calendar page i
ITEM NOo3 CONSIDER ADOPTION OF THE CONSENT CALENDARAS PRESENTED OR
AMENDED.
Nov/ Moved by Norton, seconded by Kubby. Discussion.
Baker/ Yeah, Madam Mayor, I would like to call the public's
attention to one of the things that we are approving on the
Consent Calendar tonight. Lane Wyrick is gathering signatures
for a petition to move the fire works, 4th of July fire works
from the Iowa City Airport back to City Park and he will be in
the City Plaza area on June 28th and we are probably not going
to be able to do it this year but if you are interested in
that particular issue of moving the fire works display back to
City Park, look for him down on the Plaza June 28.
Nov/ Any other discussion?
Kubby/ Yes, on page 2, item #2, about the lift station at the
landfill. Someone had brought up at our meeting with
Coralville and the county about a new road, suggesting that
maybe we should have the lift station be sized bigger than we
need it for the landfill to accommodate future growth and I
don't know. We have never really talked about that and I know
that we are just setting p.h. but things are pretty well
designed already. I guess I would like to hear from the
engineers and from Planning to see if that is a decent idea
for kind of looking forward.
Atkins/ I can't answer that for you tonight but I can certainly
talk to staff tomorrow and have a memorandum prepared on that
issue. I suspect it is-
Kubby/ Are there people interested in that?
Atkins/ I suspect it is oversized in the sense of just capacity for
the future with respect to the operation of the landfill.
Nov/ The last time we discussed this, this capital improvement, we
decided to not accommodate growth beyond the City limits.
Norton/ That depends on where the road is a little.
Atkins/ Let me have something prepared that summarizes the issues
for you. We will have it prior to the 2nd.
Kubby/ Okay. The other thing, Naomi, I wanted to bring people's
attention to is that the City, I can't remember what year it
Thlsrepmsen~ only amasonably accurate transcription ofthelowa CI~ council meefingofJune11,1996.
F061196
#3 Consent Calendar page
was. In 1990 when we built Sycamore View, the houses across
the street from Southeast Junior High. We did that as a City
project and sold those homes to people of lower income and our
hope was that if someone wanted to sell the home before a
certain period of time that they would then sell it to another
low income household and the first house is being sold and it
is indeed being sold to another low income household. So we
had this vision, we had this plan and it is actually happening
and I think that is a real positive thing.
Nov/
And this particular sale did not have a clause requiring that
we approve the next owner. Some have had but this one did not
happen that way. Will it have (can't hear) on the new owner?
Woito/ Yes, it is in there now.
Nov/ As part of this we are setting two p.h.s, both on July 2. One
is listed for June 11 but obviously that is a typo. There is
a resolution setting a p.h. on July on plans and
specifications and contracts for this lift station at the
landfill and there is another on the access road to the soccer
site. Both of these will be on July 2.
Roll call- (yes). The Consent Calendar has been approved.
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F061196
June 11, 1996
City of Iowa City
Page 6
ITEM NO. 4 PUBLIC.DISCUSSION (ITEMS NOT ON THE AGENDA).
ITEM NO. 5
PLANNING AND ZONING MA'FI'ERS.
eo
Consider a motion setting a public hearing for Juiy 2 on an ordinance
amending the Zoning Chapter by amending the Conditional Zoning
Agreement for WestPort Plaza to'elim. inate the requirement for a
"cohesive, integrated development," and to remove the requirement for
the facades of the buildings to provide "horizontal continuity," for
property located in the CC-2, Community Commercial zone at 855
Highway 1 West. (REZ96-0010)
Comment: At its May 2 meeting, by a vote of 6-0, the Planning and
Zoning Commission recommended denial of the proposed amendments
to the WestPort Plaza Conditional Zoning Agreement. The
Commission's recommendation is consistent with the staff
recommendation. In a letter dated May 29, 1996, the applicant
(Staples, Inc.) requests Council consideration of this item.
Public hearing on an ordinance amending the Zoning Chapter by
conditionally rezoning a 2.32 acre tract from I-1, Industrial, to C1-1,
Intensive Commercial, for property located east of Sunset Street on the
south side of Highway 1, (REZ96-0006) ~'//z2~ ~-~
Comment: At its May 2 meeting, by a vote of 6-0, the Planning and. Zoning
Commission recommended approval of the proposed rezoning subject to
conditions. The Commission's recommendation is consistent with the staff
recommendation contained in the staff repor~ dated April 18.
Action: ~/~ ~2--~..~' ~~
#4 page 1
ITEM NO.4 PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA).
Nov/
Public Discussion. This is for items not on today's agenda.
Please sign in and state your name and limit your comments to
no more than five minutes.
RufineAnciaux/ Hello everybody. I have kind of had a lot of Senior
Center activities today and so has Steve. So I will make this
short. I am Rufine Anciaux and I am a Senior Center
Commissioner and we report to you, try to report to you once
a month. The big thing was the meeting this afternoon. We had
a town meeting at the Senior Center to discuss issues and
interests of all people who wanted to come and be heard. And
they came and they were heard and there were a lot of them and
they had a lot of good things to say and lots of comment and
really was kind of enjoyable. Karen was there, too, so she can
tell you. We don't have a lot of activities scheduled for the
next month or so because our acting director is also the
program director. So it doesn't leave her much time for that.
So I think our next big thing will be our birthday party in
September and you all keep that in mind and you come and
participate in that. We don't have a date set yet for it and
we don't have the activities we are going to have but we are
planning it. We are going to have a big bash. And thank you
very much. Are there any questions I can answer for anybody?
Kubby/ Have a nice evening.
Nov/ Okay, we are moving Oho
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June 11, 1996
City of Iowa City
Page 7
Consider an ordinance amending the Zoning Chapter by rezoning a 1.79
acre tract from CC2. Community Commercial to OSNCC2, Sensitive Areas
Overlay/Community Commercial Zone and approval of a preliminary
Sensitive Areas Development Plan for property located at the intersection
of Sturgis Comer Ddve and Highway 6. (REZ96-0008) (Second
consideration) ~c~.~..~,..2
Comment: At its April 18 meeting, by a vote of 6-0, the Planning and
Zoning Commission recommended approval of the proposed rezoning and
Sensitive Areas Development Plan. The Commission's recommendation is
consistent with staff recommendation cited in the staff memorandum dated
Apd118.
Action:
ITEIVI NO. 6
CONSIDER A RESOLUTION DIRECTING THE ACCEPTANCE ¢~= A
PROPOSAL TO PURCHASE $295,000 GENERAL OBLIGATION CAPITAL
LOAN NOTES, SERIES 1996,
Comment: Proposals on the sale of these notes were received at 12:00
noon on June 11, 1996. Note proceeds will be used to pay a portion of
the cost of a new fire truck (t~120,000) and the lighting project at the
University of Iowa Softball Complex ($175,000), Property taxes will repay
the debt service starting in fiscal year 1998. This resolution ratifies and
confirms the actions of the CiW Clerk and the Finance Director in the
determination of the most favorable proposal· A completed resolution will
be presented to the City Council at the formal meeting the evening of June
11, 1996. Resolutions finalizing the sale will be presented to the City
Council on July 2, 1996. Closing will be July 16, 1996.
Action: ~x/'"~/,~~/)
#6 page
ITEM NO.6 CONSIDER A
PROPOSAL TO PURCHASE
NOTES, SERIES 1996.
RESOLUTION DIRECTING THE ACCEPTANCE OF A
$295,000 GENERAL OBLIGATION CAPITAL LOAN
Nov/ Moved by Vanderhoef, seconded by Thornberry. Discussion.
Kubby/ An incredible interest rate. Very low.
Nov/ Yes, very nice one.
Kubby/ Is there any analysis as to why the local banks were so much
different than the winner?
Atkins/ Let me see if I can help you out. This type of financial
instrument is, the terminology is not bank qualified. When
these banks bid on this type of financial instrument, they
must keep it in their own portfolio. Dain Bosworth, on the
other hand, will bid it and turn around and re-market it. So
they will mark it up a little bit. Banks are not permitted to
do that. So therefore, automatically, their interest rates are
going to be a little bit higher or a lot higher.
Kubby/ Does that create any more risks or-?
Atkins/ Yeah, it is a riskier type of investment. For the size of
investment given everything, I was somewhat surprised the
banks didn't come in with a little lower interest rate than
that. As you can see, Dain really-
Kubb¥/ Blew them out of the water.
Atkins/ Yeah. There was 200 basis points between the two. ~o full
percentage points.
Kubby/ That is good for the City.
Atkins/ Yes, it is.
Nov/ And we should explain that some of this money will be used to
help pay for a new fire truck and some of it will be used to
help pay for the University of Iowa softball complex lighting
project. Any other discussion? Roll call- (yes). It has been
approved.
Thlsrepr~ents only a reasonably accurate ~anscription of ~elowa City council meeting of June 11,1996.
F051196
June 11, 1§96
City of iowa City
Pago 8
-ITEM NO. 7
CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE
WITH TIlE ANNUAL OPERATING BUDGET, CONTRACTS FOR PUBLIC
IMPROVEMENTS WHEN THE TOTAL COST OF SUCH PUBLIC
IMPROVEMENT DOES NOT EXCEED THE SUM OF $25,000, AND FOR
PROFESSIONAL SERVICES WHEN THE TOTAL COST OF SUCH
SERVICES DOES NOT EXCEED $50,000.
Comment: This resolution clarifies the language in Resolution 85-366
regarding the authority of the City Manager to enter into contracts for
services in accordance with the annual operating budget. This .resolution
clarifies that the Ci~ Council intends to grant authorization to the City
Manager to sign general service contracts approved during the budget
process (e.g. uniform maintenance) without further City Council approval
and also that the City Manager is authorized to execute professional service
contracts (e.g. engineering) up to $50,000. Staff memorandum is included
in Council packet.
Action: ~;~ //,/~~
ITEM NO, 8
CONSIDER A RESOLUTION AUTHORIZING CONSTRUCTION
AT THE IOWA CITY MUNICIPAL AIRPORT OF A t00' X 100' HANGAR
BUILDING WITH A 20' X 40' ATTACHED OFFICE AREA.
Comment: Atthe May 10, 1996, Airport Commission meeting, the Commission
voted to request Council financial assistance to construct additional hangar
space at the Airport. The aircraft hangar would be 100' by 100' with a 75' door
and room for three to four corporate aircraft The Commission received three
bids for the project. The bids are listed below. The Commission recommends
accepting the bid from Henningsen Co'~struction of $356,900. Hangar rental
would be used to repay an internal oepartmental loan. This item has been
deferred from May 21 and June 4.
Mid-America Construction
Modern Builders Inc.
Henningsen Construction
Action:
$437,900.00
$428,850.00
$356,900.00
#8 page
ITEM NO.8 CONSIDER A RESOLUTION AUTHORIZING CONSTRUCTION AT THE
IOWA CITY MUNICIPAL AIRPORT OF A 100' X 100' HANGkR BUILDING WITH
A 20' X 40' ATTACHED OFFICE AREA.
Nov/ And the Airport Commission has requested a deferral to July.
Thornberry/ Request to defer to July 2?
Nov/ Yes. Okay. Moved by Thornberry, seconded by Lehman. Any
Discussion?
Kubby/ Dean, last night you had said that you wouldn't want to
defer it again?
Thornberry/ No, I wouldn't. We deferred this 2m3 times now and I
think that if they don't get a signed lease between now and
July 2, I think it is sort of a moot point. We shouldn't keep
it on the books any longer and they would need to go out for
re-bid in all probability anyway. So there are other things
that could be done out there that I would just as soon not see
this hang any longer.
Kubby/ You want to see this hangar hanging.
Nov/
I think the Airport Commission feels the same way. If they
don't get the contract in order by July 2, they are probably
ready to drop it.
Norton/ Didn't their bid disappear today anyhow? Was this the last
day?
Nov/ They have an extension.
Atkins/ That is what I had understood. They got another extension.
Kubby/ I guess I would feel the same way as Dean. Unless there is
some extenuating circumstances that, you know, within two
days, their head guy is going to come in here and sign the
papers or something. I tend to agree but want to wait to see
the specific situation is July 2.
Nov/ Any further discussion? All in favor of deferral, please say
aye- (ayes). Okay, motion carried.
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Page
ITEM NO. 9
CONSIDER A RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND THE IOWA CITY ASSOCIATION OF
PROFESSIONAL FIREFIGHTERS, IAFF, AFL-CIO, LOCAL #610, TO BE
EFFECTIVE JULY '1, '1996, THROUGH JUNE 30, 1997.
Comment: This agreement provides for a 2.8% across-the-board wage
increase with acknowledgment that this wage settlement is lower than the
prevailing rate based on a non-contractual commitment by the Fire Department
Administration to modify the scheduling of duties on ho!idays. Other changes
affect operations but have little or no economic impact. Staff recommends
adoption of this resolution.
ITEM NO.
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND JOHNSON COUNTY FOR PAPATRANSIT SERVICE DURING
THE FIRST SIX MONTHS OF FY97.
Comment: This agreement will continue the provision of paratransit service
within the City of Iowa City by Johnson County SEATS for the first six
months of FY97. The six-month contract is proposed to allow time to
evaluate changes made to the certification process for persons with
disabilities to use paratransit service within the City of iowa City. It is
believed the certification changes may result in demand for fewer
paratransit vehicles, which would be implemented during the last six
months of FY97. If no change in demand is noted, the existing number of
vehicles will be maintained. The proposed monthly contract rate is a 26%
increase from the existing monthly rate. Johnson County has stated the
monthly rate is based on the actual cost of providing paratransit service
within the CiW of Iowa City.
#10 page 1
ITEM NO.10 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND
JOHNSON COUNTY FOR PARATRANSIT SERVICE DURING THE FIRST SIX MONTHS
OF FY97.
Nov/ Linda, do we have another contract on this? Are we approving
the one that we got yesterday?
Woito/ The changes were made according to what you requested by
they were not distributed and I was just making sure that they
included your changes.
Nov/
Okay, we need a motion. Moved by Kubby, seconded by Lehman.
Would you read the changes that we made yesterday so the
public knows the contract that we had is not the one we are
voting on tonight.
Woito/ The one change about the word waiver was changed to
discount. The language where persons over 60 would be deemed
eligible was eliminated. I think that was it.
Nov/ Okay.
Kubby/ The one item we, well, I had brought up in our discussion
about this was we currently have a pass, a monthly pass, for
paratransit users and there is no mention of this here and no-
I can't remember what we decided last night. We decided not to
do that?
Nov/ I think we decide to leave it Ono
Kubby/ I wish we would do that. We are only selling seven a month
and for those seven people it might make life easier and to
talk to them- If someone if using paratransit 12 times a day,
to talk to those people about learning how to schedule their
rides and their errands in a flowing manner instead of going
back and forth so many times. So I would wish that we would
have a monthly pass that is under the same model as the new
fixed rates where the pass would be $50 and a low income pass
would be $40. I would like to move that. I'll move that we add
that.
Baker/ I will second it. It was a staff recommendation from the
operators of SEATS that they thought to encourage people to as
much as possible to move over to fixed route system that they
suggested that we not have a monthly pass. This is a six month
contract.
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F061196
#10 page 2
Norton/ Well, there is some low income arrangement, too, isn't
there for somebody that has difficulty. We are going to have
if we don't have. There will be a low income arrangement, I
think.
Kubby/ We have the $.75 fare.
Norton/ So that is a break there. So it seems to me we are proving
reasonably-
Kubby/ I guess I am wanting to do this for convenience to certain
households. Thanks for the second.
Nov/ We don't need a roll call? We need a-
Woito/ A motion.
Nov/ A motion. Okay. This is a motion to amend to allow a monthly
pass at $50 for ordinary folks and $40 for low income
discount. All in favor, please say aye- (Kubby). Opposeda
(ayes). Motion fails, 6-1.
Baker/ But I did second the motion.
Kubby/ I recognize- It is called a Randy Larson. I didn't say that
in a negative tone. You obviously interpreted that way.
Norton/ I thought you meant it was a freebie.
Nov/ Moving Ono Roll call-
Baker/ I have been called worse, Karen, but not much.
Nov/ (Roll call)- (yes). Okay, this resolution has been approved.
Thisrepresents only areasonably accurate trans=lption ofthelowa City council meeting of June 11, 1996.
F061196
June 11, 1996
City of Iowa City
Page 10
ITEM NO. 1t
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE MELROSE AVENUE BRIDGE
RECONSTRUCTION PROJECT, PHASE I pROJECT NO. BRM-3715(2)-
8N-52]
En{~'~.~.s Estimate . $1,668,839.00
Comment.~he bid opening for the Melrose Aven~j~e-B~'dge Reconstruction
Project, Pha~e,,.I was held June 4, 1996~...b~ the Iowa Department of
Transportation in'~.,es, Iowa. Public W~ and Engineering will recommend
award ftheo contract'afar evaluati.~fthe bids. The recommendation will be
presented at the Counc~g. Funding will be provided by General
Obligat'on Bon[ ds Roa, d....U's~...~axes, and $850,000 reimbursement with
Fede al A'dr ~ H- ighw ya~ eg Repla"ee~ent and Rehabilitation Program funding.
Also e'mbur ~ rs, me ~ will be made by'tJ~. West Communications (L-)
regarding teleXone facility supports an~-.~U. niversity Heights (L).
Con t ctsru io.,..~"is an' tic',,, pared ol e, t begin July'1~996, with completion in
approx~ately [welve morons. ~ .~~ O-7't
Action:
ITEM NO. 12
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AGREEMENT BETWEEN NNW, INC. OF IOWA
CITY AND THE CITY OF IOWA CITY TO PROVIDE ENGINEERING
SERVICES FOR THE DESIGN OF THE MELROSE AVENUE
RECONSTRUCTION PROJECT, PHASE II.
Comment: This project involves the replacement of the Melrose Avenue
pavement from the east end of Phase I construction near Hawkins Ddve
to Byington Road. Contracted engineering services including
preliminary plan phase and final plan phase will total $51,000 and will be
funded by Road Use Tax. Construction is tentatively scheduled to
encompass the spring and summer months of 1997.
Action:
Item No. 11.
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE MELROSE AVENUE BRIDGE RECONSTRUCTION
PROJECT, PHASE I [PROJECT NO. BRM-37'IS(2)--8N-52]
COMMENT: The bid opening for the Melrose Avenue Bridge Reconstruction
Project, Phase I was held June 4, 1996, by the Iowa Department of
Transportation in Ames, Iowa. The following bids were received:
Iowa Bridge & Culvert, Inc., Washington, Iowa
$1,890,579.72
Godberson-Smith Construction Co. & Subsid., Ida Grove, Iowa $1,999,258.24
Cramer and Associates, Inc., Des Moines, Iowa
$2,175,894.39
Schmidt Construction Co., Inc., Winfield, Iowa
$2,248,015.43
Engineer's Estimate
$1,668,839.00
Public Works and Engineering and the Department of Transportation
recommend award of the contract to Iowa Bridge & Culvert, Inc., of Washington,
Iowa. Funding will be provided by General Obligation Bonds, Road Use Taxes,
and $850,000 reimbursement with Federal-Aid Highway Bridge Replacement
and Rehabilitation Program funding. Also, reimbursements will be made by U.S.
West Communications ($60,000) regarding telephone facility supports and
University Heights (appreximately $8,000). Construction is anticipated to begin
July 15, 1996 with completion in approximately twelve months.
#11 page
ITEM NO.11 CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION
OF THE MELROSE AVENUE BRIDGE RECONSTRUCTION PROJECT, PHASE I
[PROJECT NO. BRM-3715(2)--SN-52] Engineer's Estimate
$1,668,839.00
Nov/ Moved by Kubby, seconded by Norton. Discussion.
Norton/ Do we have any pictures? Any pictures? No, okay.
Nov/ The comment that we must make is that the bridge is not going
to be closed. It is going to be under construction but it is
going to be open to some traffic. It will be slow but it will
be through. Okay. Roll call- (yes). This resolution has been
adopted. Okay, where is the man who said he was going to bring
champaign?
Norton/ Oh, that is for this one?
Nov/ That is for this one.
Kubby/ When the bridge is open, you can break a bottle.
Nov/ All right, when the bridge is open.
This represents only a reasonably accurate transcription of thelowa Citycouncll meeting of June 11,1996.
F061196
#12 page
ITEM N0.12 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERKTO ATTESTAN AGREEMENT BETWEEN NNW, INC. OF IOWA CITYAND THE
CITY OF IOWA CITY TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF
THE MEI~ROSE AVENUE RECONSTRUCTION PROJECT, PHASE II.
Nov/ Moved by Lehman, seconded by Thornberry. Discussion.
Vanderhoef/ Yes. Tonight this council is approving the engineering
contract for this street design and I understand the agreement
that has been negotiated up to this point for the entire
Melrose Project. However, it is interesting to me that the
west end of this road is presently being widened to four
lanes. The west end is presumably a less congested and less
highly traveled area than the east end of Melrose near the
University sports and health complexes. This section of
Melrose is being designed as a three lane road. In my
assessment, this plan certainly is not visionary or serving to
the Iowa City community in the long range. I foresee even
greater daily traffic to the hospital as more and more out
patient visits are made. I don't see University athletics
diminishing, University closing or the student population
diminishing appreciably at least. As the new sewer trunk lines
are extended to the west to serve new growth, there will
necessarily be more people to move on the streets of Iowa
City. Melrose is and should be a major east west arterial that
connects the east and west sides of the Iowa River. Even the
connecting Burlington Street bridge is four lanes plus right
and left hand turn lanes. At the present time the City has two
east west arterials that are state and federal highways, Hwy
1 and Hwy 6, that carry through traffic as well as local
traffic and only Benton Street is the other local west side
through street. It is probably equally as busy as Melrose. I
have serious concerns about police and fire protection in the
hospital sports area as more and more building continues on
the west campus and accessibility is squeezed on the north
avenue Iowa Avenue extension of Newton Road° The original
goals for Melrose Avenue improvement project were listed as #1
Improve the ability of motorists, pedestrians and bicyclists
to use Melrose Avenue with a higher degree of safety. This
includes both through movements and movements from
intersecting streets. #2 Improve the ability of Melrose Avenue
to function as a major transportation link while being
sensitive to the residential neighborhoods along the south
side of Melrose Avenue. Many of these houses are owned by the
University. #3 To provide improved access to major traffic
generators. #4 To upgrade the existing deteriorating Melrose
Avenue Bridge and #5 To provide facilities which are in
Thlsrepresents only a reasonably accuratetranscription ofthelowa Ci~ councllmeetlng ofJune11,1996.
F061196
#12 page 2
compliance with the American Disabilities Act regulations.
Justification for the three lane plans talks about
improvement. Anything would be an improvement for the present
street. I assess the three lane configuration as minimal and
would have supported the five land alternative which would
serve not only the present but the 25 year life span of the
street itself. By the engineer's estimate in the January 1996
Project Plans for an additional $135,000 the five land design
could have been done. Added onto a $2.3 million project, I
find that an acceptable expenditure of my tax dollars for a
project that will serve the community for 25 years. For me
doing anything less than five lanes is not being fiscally
responsible to the people who elected me. I took a similar
stand on the First Avenue Widening Project in my neighborhood
and I choose not to do anything less in another neighborhood.
I am not into reinventing the Melrose Plan at this time or
into spending another $500,000 and three years to get his
project planned and moving forward. However, I wish to go on
record as opposing the three land design of Melrose Avenue.
Nov/ Okay. Roll call-
Woito/ Thornberry-
Thornberry/ This is to just do design work?
Woito/ A consulting contract with NNW. Steve Jacobson is here to
design the remainder from Hawkins Drive east to Byington which
is where the law school is.
Thornberry/ And it is going to be designed according to existing
specifications?
Woito/ Yes, basically. It won't be widened.
Atkins/ Denhey, why don't you come to the microphone? Can you hold
the roll call a minute so I want to answer that to make sure
you understand? That portion of Melrose Avenue as we were
request in this design contract is a three lane, correct?
Denney Gannon/ Yes. Three lanes from Hawkins Drive to South Grand
Avenue.
Atkins/ Then from South Grand down to Byington is-
Gannon/ Would be two lanes.
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F061196
#12 page 3
Thornberry/ It goes from four then, from four to three to three to
two.
Atkins/ The University Hts. portion remains two lanes all the way
to the City of University ~ts.
Norton/ The bridge is three lane and the section for the bridge to
Hawkins is three. I mean it is consistent with that, we are
finishing that. As we decided some time ago, right.
Kubby/ In none of our discussions was a five lane acceptable for
the City, to the neighbors. It is something the University had
requested and in looking at the pros and cons between three
and four, it was felt that over a long period of time that
none of the options-Like we had, I think, seven options, and
none of them singly would take care of capacity problems in
the future. And so we began looking at the difference between
three and four and looking at safety factors versus capacity
and came to the conclusion that three lanes was the best
option for the community in this part of the project. It may
be that we need to do something else with the different road
somewhere else to help alleviate capacity problems in the
future and we would need to do that whether we did a three or
four lane in my mind.
Vanderhoef/ I would just like to say tha~ the difference between
the three and four lane is exactly the same dimensions, it is
just the way that it is striped and is foreseen as usage with
a pull off for buses and bicycling. So where I moved from the
four lane to the five land was to the difference in the dollar
amount that said we can go ahead and provide complete turn
lanes and four lanes moving forward at that cost. So three and
four lanes or alternative three and four was the same price.
Norton/ It seems to me we went through this argument some time ago
and looked at the question of how much front yard it would
take and what would happen with the short accesses, the number
of access in the neighborhood and where it was going on the
east end. It was kind of pinching there in any event and of
course, University Hts. is very interested in only three. So
a whole lot of factors led us to that decision, not just- I
don't think it was cavalierly done. That is my point.
Baker/ Dee reminded us of the goals of the original project when we
had this discussion years ago and I am very comfortable saying
that the three lane project satisfies and meets those goals.
In fact this is more than just a political decision. It was
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F061196
#12 page 4
the professional decision as well based upon planning and
engineering. Our Planning staff which had originally favored
four lane road came back and said that they were very
comfortable and would recommend a three lane.
Lehman/ My understanding is the decision as to the width of the
road has been made. All we are talking about right now is the
design and hiring somebody to do it.
Vanderhoef/ That is exactly right and I understand that, Ernie. All
I am saying is I am not comfortable with it and I want to go
on record.
Norton/ Get it on the record, yeah, okay, fair enough.
Nov/ We may as well get one more question out of the way. There
will be conduit for a traffic signal, will there not?
Gannon/ That is what you decided, that will happen.
Nov/ I just thought we ought to say it.
Kubby/ Didn't we decide to put in the pedestrian walk light, not
just the conduit? We decided to put in the light.
Gannon/ Yes, I believe that is right.
Kubby/ That is what the minutes-
Nov/ Okay.
Norton/ A push light, yeah, with a pedestrian controlled light at
that corner.
Thornberry/ I thought it was just the conduit.
Nov/ I wasn't sure that we had decided on the place.
Kubby/ We had a round about conversation and we ended up-
Arkins/ The conduit was for sure and I am almost positive that you
indicated you wanted that pedestrian actuated light there.
Nov/ And did we decide on the exact location of the pedestrian
actuated light?
Atkins/ That was not-
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F061196
#12 page 5
Nov/ I remember that we decided that we were going to do it but I
don't remember that we decided on the exact location.
Arkins/ We were going to allow the folks when they started their
design to accommodate that decision. That you wanted an
actuated pedestrian light.
Norton/ Presumably it is going to be at Melrose Court but I can't
imagine where else.
Kubby/ That is where the pedestrian's are.
Atkins/ I can't imagine otherwise but we were sending the
engineers-
Nov/ We are getting the engineers here, they are listening to us,
we have got it all out. Okay. Any other discussion? Roll call-
(yes). The resolution has been approved.
Thisrepresents only areasonably accurate ~anscripfion ofthelowa City council meeting of June 11, 1996.
F061196
June 11, 1996
City of Iowa City
Page 1 1
ITEM NO. 12
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND.CITY CLERK TO ATTEST CONTRACT FOR
. CONSTRUCTION OF THE FIRST AVENUE RECONSTRUCTION PROJECT.
[PROJECT NO. STP-U-3715(8)-70-52]
Eng"~~timate ~ $590,000.00
Comment: l'he.~bid opening for the...~r~t Avenue Reconstruction Project,
Muscatine Avenue'"lo..Ralston Cre/~, was held June 4, 1996, by the Iowa
Department of Transpo'h~on i..rj/A'mes, Iowa. Public Works and Engineering
wil recoml mend award of.,~J~contract after evaluation of the bids. The
recommendation will be/Ffesent;~d~t the Council Meeting. Funding will be
provided by General/.QlSrg~ti no Bo~ nds,"7'R~d Use Taxes, and up to $400,000
reimbursere.... en.t ~1~. F. ed.e.ral. Su. rfa~e ._'ri~_o_rtation Program funds.
C to-~sr ~onu is~nt~;~ ] ~-pa ed tt o begin July 15: .19'96~ith completion in early
November/~6. ~ ~
Action:
ITEM NO. t4
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR THE
CONSTRUCTION OF THE ABBEY LANE TRUNK SEWER AND KIWANIS
PARK STORMWATER IMPROVEMENTS PROJECT.
' "~ent: The bid opening for the Abbey Lane T e~~nis Park'
Storm~water. J..~rovements Project was.....~une 11, 1996. The Engineer's
Estimate for the--"-pr-eje..~ $250~J~ P-. ublic Works and Engineering will
recommend award of t~fter evaluation of the bids. The
recommendation will..J..be"presented at the-~oeuQ.~Meeting. Funding will be
provid-d b~.~l Oblig~ ation and Revenue bonds~ ./,,.~ .
Action:.~-"~'- //~ ~~--~ .
Item No.13
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR
CONSTRUCTION OF THE FIRST AVENUE RECONSTRUCTION PROJECT.
[PROJECT NO. STP-U-37'16(8)--70-52]
COMMENT: The bid opening for the First Avenue Reconstruction Project,
Muscatine Avenue to Ralston Creek, was held June 4, 1996, by the Iowa
Department of Transportation in Ames, Iowa. The following bid was received:
Metro Pavers, Inc. of Iowa City, IA
$601,652.36
Engineer's Estimate
$590,000.00
Public Works and Engineering and the Department of Transportation
recommend award of the contract to Metro Pavers, Inc. of Iowa City. Funding
will be provided by General Obligation Bonds, Road Use Taxes, and up to
$400,000 reimbursement with Federal Surface Transportation Program funds.
Construction is anticipated to begin July 15, 1996 with completion in early
November 1996.
#13 page 1
ITEMNO.13 CONSIDER A RESOLUTION AWARDING CONTRACTAND AUTHORIZING
MAYOR TO SIGN AND CITY CLE~( TO ATTEST CONTRACT FOR CONSTRUCTION OF
THE FIRST AVENUE RECONSTRUCTION PROJECT. [PROJECT NO.
STP-U-3715(8)--70-52] Engineer's Estimate $590,000.00
Nov/ Moved by Norton, seconded by Kubby. Discussion.
Kubby/ Do we have any kind of financial incentive for finishing on
time or penalties for finishing late on this project?
Arkins/ I don't know. I would have to ask Denhey.
Denney Gannon/ I am not real familiar with this project but I am
sure we doo We always have.
Kubby/ That is a status quo thing?
Gannon/ Yes.
Kubby/ I am assuming that similarly the Burlington and Gilbert that
we are going to have signage for the businesses so people can
go to the
Gannon/ Again,
Arkins/ I know
is back in the office.
Woito/ This is
think you
Kubby/ Thanks.
Nov/ Okay. Any
alley to get to the businesses.
I am not sure but I will check into that.
a traffic plan was being prepared and I am sure it
Rob Winsted's project and he is very thorough.
can rest assure that it will be done.
I
other discussion? Roll call- (yes). The resolution
has been adopted.
This represents only a reasonably accurate transcription of the Iowa City council meeting of June 11, 1996.
F061196
Item No. 14~
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF ABBEY LANE TRUNK SEWER AND KIWANIS PARK
STORMWATER IMPROVEMENTS PROJECT.
COMMENT: The bid opening for the Abbey Lane Trunk Sewer and Kiwanis Park
Stormwater Improvements Project was held June 11, 1996. The following bids
were received:
Maxwell Construction, Iqc. of Iowa City, IA
Hurst and Sons Contractors, Inc. of Waterloo, IA
$306,289.50
$388,465.00
Engineer's Estimate
$226,170.00
Public Works and Engineering recommends not awarding this project. It is
recommended to rs-bid the Abbey Lane Sanitary Trunk Sewer Project and to re-
evaluate the Kiwanis Park Stormwater Improvements. In order to save time, we
recommend setting a public headrig on the Abbey Lane portion for July 2, 1996.
#14 page 1
ITEM NO.14 CONSIDER A RESOLUTION AWARDING CONTRACT A~D AUTHORIZING
MAYOR TO SIGN AND CITY CLEP~K TO ATTEST A CONTRACT FOR THE
CONSTRUCTION OF THE ABBEY LANE TRUNK SEWER AND KIWANIS PARK
STORMWATER IMPROVEMENTS PROJECT.
Nov/ So we need two motions. One to deny this and another to set
the p.h.
Woito/ Yes.
Nov/ Moved by Kubby, seconded by Lehman.
Kubby/ Can we get some explanation about what would be reevaluated
about this project?
Woito/ The cost came in way to high because of weather problems.
Arkins/ While Dan is coming to the microphone, as I recall, the
basic problem was the project had two elements: sanitary sewer
and storm sewer. And the storm sewer component was beyond our
engineering estimates and I assume, Dan, we made an attempt to
split the contract. In other words, negotiate with the lower
bidder who chose not to do that. Therefore it just seemed a
lot cleaner to reject the bids, go back out for the sanitary
sewer, allow Dan and the folks to go back on the storm sewer.
We also then can incorporate, you remember a couple of
meetings ago the folks that come in from Abbey Lane, we can
incorporate some of that thinking into a new design. Does that
pretty well summarize it?
Dan Scott/ Yeah, that is correct.
Kubby/ So is there something about how we design the storm sewer
part of it that was too complicated or what was about it that
made it more expensive than we thought?
Scott/ Okay, well, I think there are several issues here. One is we
have had some wet weather here lately that has caused a
backlog of work for the contractors in the area and therefore
they are pretty busy right now and they can't really take on
anymore work and also this area is, itself, located in a
rather wet area. So it is going to be even more difficult to
access the site. So those two things have combined to really
increase the prices.
Kubby/ So if we split the projects, would we still bid them at the
same time so that when the park is torn up, it is torn up
Thisrepresents only areasonably accurate transcription of ~elowa City council meeting of June 11, 1996.
F061196
#14 page 2
once? But then won't we run into the same issue?
Woito/ No, we are separating them now.
Atkins/ The Abbey Lane sanitary, Karen, is separate from the
Kiwanis storm sewer. We did that, if I recall, to have one big
job thinking you can end up getting a better bid. That just
simply didn't work out this time.
Kubby/ The other reason for combining them is that you tear up the
land, you disrupt that area once and then you can rehab it and
get a park going. Now we are saying we are not going to do
that because of money.
Nov/ We moved the sanitary sewer into the street in front of the
houses instead of backyards.
Kubby/ So that it is more feasibly two separate projects. Okay.
Norton/ If you incorporate still another aspect because the folks
were in here showing us the water recently in the backyard.
You try to deal with that then the project is going to get
larger somewhat I take it.
Atkins/ Well, my understanding that there is a potential the
project could get larger but then, on the other hand, it
allows them time to evaluate and they may be something we can
do upstream with respect to detention basin somewhere else
that may help slow down that water coming down. I just don't
think Dan and the guys have really had time to decide how best
to do that. It is disappointing because of the bid. The
sanitary sewer we certainly have to get done. But the folks in
the neighborhood have waited a long time at Kiwanis Park and
we have kind of been anxious to get this project moving. We
are disappointed in it but given the set of circumstances I
think we are probably better off waiting and we will spend
some time to make sure they know what and why we do what we
did.
Nov/
And the park design hasn't been finalized. I suppose some of
the park rehabilitation and the- could be tied in the same
contract.
Atkins/ I don't think it changes approximately where that pipe is
going to go through the park and the design is still- I
understand the commission is still kicking that around. I
don't think that will change dramatically where the pipe goes
This represents only a reasonably accurate transmlptlon of the Iowa City council meeting of June 11, 1996.
F061196
#14 page 3
through the park.
Scott/ No, that won't change.
Arkins/ I didn't think so, okay.
Woito/ You have the option of approving the award to Maxwell who ls
the lowest bidder. That is certainly your call.
Atkins/ You can go with the project.
Woito/ You can go with the project as presented.
Kubby/ $80 grand is a lot in proportion to the total.
(Audio problems right at end of tape-can't hear).
CHANGE TAPE TO REEL 96-74 SIDE 1
Woito/ Correct. If you want to split the project, you vote no.
Nov/ (Roll call-) (No). We have not approved the resolution to
award this bid.
(Moved by Kubby, seconded by Lehman.) We need a resolution so
we need a roll call. The resolution sets a p.h. on plans,
specification, form of contract, estimated cost for
construction of Abbey Lane Sanitary Trunk Sewer Project
directing City Clerk to publish notice of said hearing and
directing the City Engineer to place said plans on file for
public inspection. And this is July 2. Now, this says 7:00 PM.
Karr/ Starting July 1 we are doing our work sessions and formals at
7:00 PM.
Nov/ Okay.
Kubby/ Can we make sure the neighborhood is notified of this
situation via Marcia?
Atkins/ Yes, we will have a letter out.
Nov/ This is it. Roll call- (yes). The p.h. has been set for July
2, 7:00 PM.
This represents only a reasonably accurate transcription of the Iowa City council meeting of June 11, 1996.
F061196
June 11, 1996
City of Iowa City
Page 12
ITEM NO. 15
CONSIDER A RESOLUTION RATIFYING SETTLEMENT OF PENDING
LITIGATION.
Comment: In 1994 and 1995, James Glasgow filed three lawsuits against
the City of Iowa City, challenging the Iowa City Water Supply and
Treatment Facility Project. Also during this time, the City condemned Jim
Glasgow's property, located near Butler Bridge, and both the City and
GlaSgow appealed the condemnation award. Lastly, in 1995 the City filed
a quiet title action concerning the 5 acres surrounding Glasgow's
condemned land (.45 acres). In an effort to save expenses of prolonged
litigation, the parties have negotiated a settlement agreement, presented to
the City Council in Executive Session. This resolution formally ratifies
settlement of all pending litigation concerning the water plant site.
ITEM NO, 16
ITEM NO, 17
CITY COUNCIL APPOINTIVIENTS.
a. Consider two appointments to the Design Review Committee to fill
vacancies for three-year terms ending July 1, 1999, (Terms end for
William Nowysz and Laura Hawks) (3 females and 4 males currently
serve on this Commission.)
CITY COUNCIL INFORMATION.
ITEM NO. 18
REPORT ON ITEMS FROM THE CiTY MANAGER AND CITY ATTORNEY.
a. City Manager.
b. City Attorney.
ITEM NO. t9 ADJOURNMENT.'
#16 page
ITEM NO.16 CITY COUNCIL APPOINTMENTS.
a. Consider two appointments to the Design Review Committee to
fill vacancies for three-year terms ending July 1, 1999. (Terms end
for William Nowysz and Laura Hawks) (3 females and 4 males
currently serve on this Commission.)
Nov/ Moved by Kubby,
to re-advertise
please say aye-
seconded by Norton to appoint Bill Nowysz and
for the other opening. Okay, all in favor,
(ayes). Motion carries.
Kubby/ And I talked with Laura Hawks, trying to recruit her to re-
apply because I feel like she has given a lot of good time and
energy and a lot of skill for the commission and she said that
she is the president elect of the state organization of
landscape architects and she wanted to make sure she had
enough time for that obligation and so she declined to
reapply. So I congratulate her on her new appointment but wish
it would be on the DR Committee.
Nov/ Yes.
Kubby/ Well, I ask her to recruit some other people who have skills
since she knows what it takes to be on the Commission. She
would be a good recruiter. So I will get back to her.
Nov/ Did we say all in favor? I got losto Okay. All in favor,
please say aye- (ayes). Motion carries.
Thisrepresents only arousonsblyeccuratstranscriptlon oftbelows Citycouncil meetJngofJune11,199§.
F061196
#17 page 1
ITEM NO.17 CITY COUNCIL INFORMATION.
Nov/ City Council Information. Mr. Norton.
Norton/ I will be very brief. But I want to express my concern, I
am sure my colleagues on the council share this° The concern
about the incident of racist graffiti in the community that
apparently has been reported and I applaud the efforts of the
Human Rights Commission to help the community to respond
appropriately to try to preclude the future incidence of that
kind. I am not saying it happens everywhere, we are not immune
for that kind of thing. But we need to do everything we can to
try to head it off° To deal with it if it happens.
Nov/ Our Human Rights Commission is working.
Kubby/ I had two events I wanted to remind people of and then a
question. The first event is happening June 15th, this
Saturday and it is the Lesbigay Pride Parade and there is
actually a whole list of gay pride activities this week and I
don't have a schedule of all of them. I forgot to bring them.
If you haven't gone to the talent show, you shouldn't miss it.
It is a wonderful showing of a lot of great talent in this
community and it is a lot of fun. The parade starts about noon
and if you don't want to be in the parade, you can show lots
of support by standing on the sides and clapping as people
come by.
Nov/ And what day is this?
Kubby/ June 15th, it is a Saturday. There will be lots of Arts Fest
activities d.t. as well that day.
And the second event is happening on June 25th and it is a
group called Progressive Johnson County is going to be having
a public discussion that is about transit and national transit
policies and local policy decisions and future challenges for
public transit and that will be in the Iowa City Public
Library at 7:00 PMo There will be lots of perspectives from
policy makers to funders to possibly drivers and lots of
different kinds of riders talking about transit issues. That
will be June 25th, 7:00 PM, at ICPLo If you want more detailed
information, you can call me. I am in the book.
Lastly, last night when we were talking about transit passes
and what we were going to do for Iowa City Transit, there was
an issue that we talked about really early on that we forgot
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to bring back and that was the possibility of that someone
reminded me of, thank you, J. S. for reminding me of this. We
talked about having a family bus pass, similar to a family
swim pass. To try to figure ut a way to configure pricing so
that families who choose regularly to ride the bus could do it
in a more economical way. That they have kids over five years
old, you have to pay for each one of the children which makes
it basically impossible for a family of 3, 4, and 5 to go d.t.
to dinner on the bus. It just adds to much cost. That it is
more economical to drive your car and pay for parking. so, we
just didn't bring that up again. Are people interested in
trying to find if there is a way to create a family pass for
the bus? You second that, Larry, thank you.
Baker/ I second that.
Norton/ I would think so, too.
Nov/ I think we can ask the staff if they have anyway they can
figure out how to do that.
Atkins/ We will bring something back to you.
Norton/ Whether they are traveling in a group or if they are not.
Nov/ Well, some how you say if you are four people traveling at the
same time and-
Norton/ I am going to have a lot of those family groups, I will
need them. I have to throw a net over them.
Thornberry/ You need a flip chart to see what-where do you fit in
here. What kind of a discount coupon do we have.
Kubby/ Maybe you would pay for them up front. Maybe you pay for the
pass up front. Maybe you can even do a Surepay thing, get it
deducted automatically just like your utilities. It is a way
to support families who are having various transportation
options as a group. That is all I have.
Thornberry/ Welcome back, Mr. Lehman, from his fishing trip in
Canada. He said he caught a lot of fish, brought one back. So
I don't know-
Lehman/ Two.
Thornberry/ Two fish back.
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Nov/ He ate the rest, right?
Norton/ There is a limit.
Lehman/ I ate one of the two I brought back already.
Thornberry/ And Mr. Norton will be leaving us for a while. He is
going to England, to Sweden and Lithuania, Eastern Europe
somewhere.
Norton/ Looking into design review in Lithuania. In Stockholm for
sure. They have high taxes.
Thornberry/ I wanted to bring up the fact that I believe the trucks
or the Forestry Department will be leaving the cemetery on
weekends. Is that correct?
Arkins/ You got it.
Thornberry/ So I got a call earlier this evening saying that the
gentleman had another idea on how to do this and it is already
done. So, the Forestry trucks will be out of the cemetery on
weekends until they find a new home which will be I think next
calendar year?
Nov/ I have lost track of which year.
Atkins/ (Can't hear).
Thornberry/ I don't do fiscal years real well. A calendar year.
Sometime next calendar year they will have new homes. So that
will be a non-issue°
Nov/ But the cemetery itself does have a couple trucks which are
planning to stay there.
Thornberry/ Yes, but they are cemetery trucks.
Norton/ And they are going to hide, too. They are going to hide
behind the building, aren't they?
Nov/ Do you have something else?
Thornberry/ Two stealth trucks that will remain.
I wanted to mention two other things that I wish I didn't have
to but I will. One is scheduled overtime of the Transit
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system. We are close but we are not quite there yet. We are
still scheduling over time. And I don't want- Well, it is
within 3-5 minutes of overtime. That is real real close but it
is not zero overtime and the old saying close enough for
government work hasn't not a real good connotation and I would
like to see zero overtime scheduled.
In a memorandum from the City Manager about the Army Reserve
Unit trying to put together a project that would serve as a
training exercise to move dirt for the City in a couple of
grading projects. We are required to receive certain
clearances, one of which is from the area labor organizations
before we proceed° The City contacted the union, the union
dirt movers, operating engineers, close. And we asked those
engineers to sign off so that the Army Reserve Unit could get
practice in moving dirt as a training exercise and it would
also save the City a lot of money. After discussing the matter
the operator engineers union has chosen not to give us that
sign off and therefore we will be notifying the Army reserve
that we cannot project to serve as a training exercise. Is it
a law that the unions will tell us who we can use and who we
can't use to move earth on City projects?
Atkins/ Federal regulation.
Thornberry/ Federal regulations. I love my job here.
Kubby/ Are there some other issues in terms of when we decide who
we want to move our earth? I mean if we end up having
archeological sites we need to move or protect or done in an
engineered way. I mean, I certainly want to make sure that the
people doing it are doing it according to our engineer's plans
and I guess growing up in the Army, some of my thoughts about
how the Army does things is not- Even though my dad was a
civil engineer in the Army, it wasn't always as efficient or
as well done as things could be, especially when they are
training.
Atkins/ We would have a grading plan and they would have had to
follow it. I wasn't concerned about our ability to supervise
it. I think what happens is that they have, I think an
engineering unit, they have this heavy equipment and it is
Just difficult for them to find projects on the scale. They
are usually a public project of some kind. It is really rather
difficult for them to find that kind of work. So they
approached us and it didn't work out°
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Kubby/ Can they go to the landfill and practice?
Atkins/ That isn't so much dirt moving because we contract out for
the excavation of a cell. Most of the landfill work is
smashing, not moving.
Thornberry/ Maybe if somebody needs a swimming pool dug or
something.
Arkins/ Their equipment is a lot bigger than that. Yeah, I think
they-
Thornberry/ It is too bad but that is what makes this job just a
little bit frustrating sometimes. That is all I have.
Vanderhoef/ Just one thing. I had a call a couple of days ago about
a parent that was real concerned about young people playing in
the underpass on Pine Street and it just brought to mind that
we need to remember that school is out and all the children
are there and sidewalks and streets are busy and these kids
are kids.
Atkins/ Just so you know, I did alert the police and that
particular watch will be notified to do the appropriate
patrol. A letter went out today to the railroad to advise them
and we will also do something through our Neighborhood
Services Office to let folks know. The bottom line is that the
parents are going to have to stay after the kids because it is
a big time dangerous thing that they are doing.
Vanderhoef/ It certainly is and the neighborhood associations are
available to help with concerns that parents have. So feel
free to call the City if you don't know what neighborhood
association and who to call in your association. Marsha
Klingamon is great to work with. (Can't hear). That is it.
Baker/ Three quick things. This is an old issue but I still get
phone calls on it. So I thought I would reiterate something
that has been said and probably will have to say it over and
over again. I am still getting phone calls about complaints
about the late increases on cable. I keep pointing out to
people that this is something that we have negligible to no
control over and that we can sympathize with them and agree
with them. But what they are really going to have to do is
make some decisions. One, complain to the cable company and
beyond. And two, I use to suggest they just simply unsubscribe
to the cable but then I realize they wouldn't get this
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F061196
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program. What I am telling people is to get the basic basic
service. That way you still get this channel and also Channel
9 in Cedar Rapids which is a pretty nice station° A plug for
somebody in the audience right now. They are all nice stations
but Channel 9 is here. Here is better than most tonight. So
you can still get Channel 9 but putting an aerial back on your
roof but you cant get us. So keep your basic basic cable.
Certainly feel free to complain loudly and vociferously and
often.
The second thing is I am wondering the next informal meeting,
1st of July, would it be possible on that informal agenda to
set aside some time to talk the library before they come back
in the middle of July to talk to us if there is a feeling on
council that we need to talk more. Maybe put it on the agenda
for an informal session.
Norton/ I certainly think I don't see how we can avoid it given the
time line that is coming up.
Baker/ And one of the things I think we obviously all need to be
thinking about individually is: is there any question out
there unanswered yet that we want them to- the information to
bring to us when they come back to us. Operating costs, lease
problems, anything like that. What information do we still
think we need. I have a list.
Woito/ I need that list, Larry.
Baker/ Sure.
Woito/ Because Eleanor is negotiating with the library.
Norton/ How is that list to go to the Board, collectively or
individually and what power does it have for us individually?
Baker/ Either or. We could talk about it at that informal session.
Norton/ At that time, okay.
Baker/ You know, contact them individually.
Woito/ Well, call from Lithuania.
Kubby/ He could e-mail.
Norton/ I left you an e-mail address.
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Kubby/ I would ask people to give-If people know they have certain
pieces of information now~ not to wait until the beginning of
July for that meeting. To give them to the library board as
soon as you have them.
Baker/ Give them as much advance notice as possible. Again, I think
we need to talk about it ourselves to get some sense of
direction.
You reminded me, Dee, that I need to point out the Press
Citizen. Dee is going to a ~ational .League of Cities
Conference in Lithuania and it w~11 be pa~d for by the City
and so he will be glad to give you all his receipts when he
gets back.
Now, final issue. I read a recent editorial in one of the
local newspapers about our public housing and I got a couple
of phone calls and there was some misconceptions and I don't
know if they came out of that editorial or perhaps other
discussions or just lack of information in general. That we
can disagree philosophical about the City's role in owning
public housing. But I want to make sure the public understands
that this public housing costs us nothing. It is my
understanding, Steve, that there is no local money that bought
the housing. There is no local money that goes into the
maintaining the housing and the way it is geared now, those
will be self sufficient units. Is that correct?
Atkins/ There are two basic housing programs we have. One is
Certificates and Vouchers, you are familiar with that. There
are about 900 families. We own about 100 units, 100 plus.
Those 100 units were purchased with federal money as part of
federal policy. I mean that money is granted to us. We then
rent those units to low income families at the fair market
rent also determined by HUDo Those moneys come into the public
housing coffer. That helps support the program, moneys are set
aside and accumulated for the maintenance of the housing units
and it helps pay for the staff. So, you are correct, we don't
use our general taxing-
Baker/ Local property tax, nothing goes into it.
Arkins/ No we do not. No.
Thornberry/ There is not tax money generated from that.
Norton/ That is right.
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Kubby/ There is a partial fee in lieu of taxes that comes to the
City.
Atkins/ Correct. There is a payment in lieu of taxes.
Thornberry/ The payment is lieu of taxes is not the same as taxes.
It is not split the same way.
Arkins/ That is correct. It is a lot smaller.
Thornberry/ It is a smaller amount.
Baker/ Also something to keep in mind, that grant that we just
approved, that is money that we spend locally. It will go back
into the local economy.
Arkins/ Well, if the grant is approved, I am assuming that somebody
out there is going to get an order for 25 refrigerators,
assuming that will done somewhere in the local economy if we
bid those things out.
Baker/ Okay, thank you°
Thornberry/ Of course, if the people that lived in them was in a
regular house, they needed a refrigerator, and there were 25
of them, they would buy them.
Kubby/ If I lived in that house and had a landlord that wasn't the
City and I needed a new refrigerator, I would go to my
landlord to replace the refrigerator. It would not be the
tenant's responsibility to replace the refrigerator.
Council/ (All talking).
Norton/ We have been playing our role in a federal program and
there will be a time when that has to be considered depending
on the shape and size of that program and what we want to do
out of local resources° But we are a part of a federal program
and now whether we like that or not, it seems silly not to
take advantage of ito But it may not be the right logic to do
it forever.
Baker/ And the issue that I wanted to raise was the possible
misperception or misconception that this was a drain on our
local General Fund or local revenue sources and it is just
not°
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Kubby/ Thank you, Larry.
Thornberry/ It is to a certain degree°
Baker/ Micromanagement, Dean.
Norton/ An element of it.
Thornberry/ Whose money is it anyway? Federal money-
Baker/ You did vote for the grant, didn't you?
Thornberry/ I don't remember.
Nov/
Moving on. Okay. Let me tell you what else is going on. On
Saturday there was a cornerstone ceremony for the
Firefighter's Memorial. This is a state wide firefighter's
memorial and it was an interesting cornerstone ceremony done
by the Mason's and I had never seen one before. So, I am
saying it was a nice ceremony. If anybody has a cornerstone
laying ceremony and you are invited, go and watch.
The Iowa City Arts Festival is constructing an Arts City this
Sunday afternoon at noon. The Art City will have a ribbon
cutting. The Mayor is going to be there to cut the ribbon and
along with that they are going to release lady bugs. They say
the lady bugs are going to dance and everybody here is
invited. There will also be music and magic and dancing and
puppets all afternoon, starting at 12:00 and finishing at
5:00. So come anytime in the afternoon or come at noon for the
ribbon cutting.
Also the City of Iowa City still has Census Worker positions
available. The testing is scheduled in May and June, I should
delete May, shouldn't I. It is an old report. Anyway, there
will be testing. The actual work begins on August 29. It will
last approximately six weeks. Workers are paid $7.50 an hour
plus mileage. The applications for Census Workers are
available through the Personnel Department at the City or the
Job Service of Iowa and there are three on campus sites. The
Campus Information Center at the IMU and the Quad and Burge
Halls.
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F061196
#18 page 1
ITEMNO.18 REPORT ON ITEMS FROM THE CITY M~AGER AND CITY ATTOP~NEY.
a. City Manager.
Nov/ City Manager Information.
Arkins/ Nothing, Ma'am.
b. City Attorney°
Nov/ City Attorney Information.
Woito/ Nothing tonight.
Norton/ I have-
Nov/ One more thing? Okay°
Norton/ I think I may be a special target but I almost got nipped
by a skateboard and then run over by a bicycle d.t. So I hope
that I think that maybe they are after me on purpose but it
was a close thing. The season is on uso Just take another look
at that°
Nov/ A special award for hitting retired professors.
Norton/ Yeah, really a very heavy penalty. I also want to mention
the dunk tank did happen. Everybody was looking for that and
they missed it. It was on Thursday, June 6, I think and I was
just doing fine until Thornberry came along and hit it with a
board.
Kubby/ Did he pay?
Norton/ Oh yes. Dee went down several times, too, and the water was
oddly colored. I thought we were advertising Iowa City water.
I don't know. It was pretty weird.
Kubby/ I am glad it wasn't set up in time for me.
Thornberry/ It was worth every penney, Mr. Norton.
Woito/ Dee, the Toy Vehicles Committee is being reconstituted. My
new assistant is going to help me.
Kubby/ Will he remember to contact the person that appeared before
us a couple of times who had some real energy and interest?
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F061196
#18 page 2
Woito/ Yes. I need to get the City staff together first and get us
rolling again. Pardon the pun.
Nov/ I didn't hear that so would you say it again in case other
audience people didn't hear it.
Woito/ I have reconstituted the Toy Vehicle Committee. It had to go
by the wayside while I acquired many many easements and other
land. That was higher priority.
Nov/ It is a good season for that.
Woito/ Yes and Dennis is going to help me.
Nov/ Thanks.
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F061196
CITY OF IOI~',~ CITY
City Council Work Session Agendas and Meeting Schedule
IJune 10, 1996
6:30 p.m.
Special City Council Work Session - Council Chambers
Times Are Approximate
6:30 p.m.
6:40 p.m.
7:10 p.m.
7:25 p.m.
7:45 p.m.
8:00 p.m.
8:15 p.m.
8:25 p.m.
Review Zoning Matters
Council Direction - Issues Related to Apartment Development
"Monday Forum" (CBD Merchants)
Parking Rates Proposal
Transit Schedule Changes
Airport Hangar Construction
Council Agenda, Council Time
Consider Two Appointments to the Design Review Committee
Monday
June 11, 1996
7:30 p.m. Special City Council Meeting - Council Chambers
Tuesday
** NEW START T/ME **
7:00 p,m. City Council Work Session - Council Chambers
Monday
~;July 2, 1996
** NEW START TIME
7:00 p.m. Regular City Council Meeting - Council Chambers
Tuesday
I July 15, 1936
7:00 p.m. City Council Work Session - Council Chambers
Monday
IJuly 16, 1996
7:00 p.m. Regular City Council Meeting - Council Chmnbers
Tuesday
I Aug?st 12, 1996
7:00 p,m, City Council Work Session - Council Chambers
Monday
I August 13, 1996
7:00 p.m. Regular City Council Meeting - Council Chambers
Tuesday
.J