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Home My WebLink About2004-06-01 Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. ¡ ~ j Iowa City ::::;~ = _lit!!' t~W;!¡ City Council Agenda '-~ ..!!!!..~ --- CITY OF IOWA CITY Regular Formal JUNE 1, 2004 - 7:00 p.m. City Hall - Harvat Hall 410 E. Washington Street www.icgov.org ~ '>('.u.V ~ ITEM 1. CALL TO ORDER. ~~~ ROLL CALL. -KltNJU/ ITEM 2. MAYOR'S PROCLAMATION ~ 1.9~) a) Pride Month c.~ , b) Homeownership Month (~ f\"J' Ð~¡.IL<J:J ~ 0:;) c) CHILD (k .efèl<V) ITEM 3. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Approval of Council Actions, subject to corrections, as recommended by the City Clerk. 1) May 14, Special Council Formal Official and Complete 2) May 17, Regular Work Session 3) May 18, Regular Council Formal Official and Complete b. Receive and File Minutes of Boards and Commissions (recommendations to Council become effective only upon separate Council action). 1) Airport Commission: April 8, 2004 2) Airport Commission: April 22, 2004 3) Historic Preservation Commission: April 8, 2004 4) Historic Preservation Commission: April 22, 2004 .- - -_..._---~.~-----~-,---_.,....._.,-_._,.._.- -. June 1, 2004 City of Iowa City Page 2 5) Planning and Zoning Commission: May 6, 2004 Recommendation to Council: Rezoning of 8.07 acres from Medium Density Single-Family Residential (RS-8) to Planned Development Housing Overlay-Medium Density Single-Family Residential (OPDH-8) and the preliminary OPDH plan for Saddlebrook Meadows Part 1, including the reduction of lot width and lot area as noted on the plan, and subject to approval of a Code amendment permitting reduction of public street widths in OPDHs. 6) Senior Center Commission: April 30, 2004 7) Human Rights Commission: February 24, 2004 8) Senior Center Commission: April 20, 2004 9) Telecommunications Commission: April 26, 2004 10) Telecommunications Commission: April 26, 2004 c. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: 1. Class C Liquor License for Dublin Underground, Inc., dba Dublin Underground, Inc., 5 S. Dubuque St. 2. Class C Liquor License for Weeks-Van Eck Post #3949 Veterans of Foreign Wars dba Weeks-Van Eck Post #3949 Veterans of Foreign Wars, 609 Highway 6 East. 3. Class C Beer Permit for Kwik Trip, Inc., dba Tobacco Outlet Plus #537, 923 S. Riverside Dr. d. Motions. 1) CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $9,977,126.89 FOR THE PERIOD OF APRIL 1 THROUGH APRIL 30, 2004 AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. June 1, 2004 City of Iowa City Page 3 e. Resolutions. 04 - I 59 (1) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR THE TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER UNIVERSITY VIEW PARTNERS, AND TENANT TAKANAMI LLC d/b/a TAKANAMI, FOR A SIDEWALK CAFE AT 219 IOWA AVE. Comment: University View Partners, as landowner, and Takanami LLC, d/b/a as Takanami, as tenant, seek a license agreement for temporary use of public right-of-way at 219 Iowa Ave., Iowa City, Iowa for a sidewalk café. City staff has reviewed the plans and specifications and required submittals and recommends approval of said agreement. aLl - I 00 (2) CONSIDER RESOLUTION RESCINDING RESOLUTION 94-254 AND ADOPTING IN LIEU THEREOF A NEW RESOLUTION ESTABLISHING FEES AND POLICY FOR EXAMINATION OF PUBLIC RECORDS FOR SERVICES PERFORMED BY THE OFFICE OF THE CITY CLERK Comment: Fees have not been changed since 1994 and the resolution raises the copier costs from 10 cents to 15 cents, and establishes a fee 04 - 101 for faxing copies to $2.50. Staff recommends the adoption. (3) CONSIDER A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA STATE DEPARTMENT OF ECONOMIC DEVELOPMENT FOR EMERGENCY SHELTER GRANTS PROGRAM FUNDING, AND AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE SAME. Comment: The Iowa Department of Economic Development has agreed to provide the City of Iowa City $81,252 in funding for supportive services for persons who are homeless. These funds will be used in FY05 by the following local agencies: Domestic Violence Intervention Program ($22,500), Shelter House ($32,189), and Table to Table ($22,500). The award also includes $4,063 to reimburse the City for its expenses in administering this grant. This Emergency Shelter Grants Program funding represents a decrease of $12,148 in funds from the FY04 allocation. ._....__.. _._u.._.. _~_u --,_._-.-.....__.~._.~.__.._--------~._. --,--_._._,-_..._-~----~_..--._--- _.,__n June 1, 2004 City of Iowa City Page 4 04- 10;)" (4) CONSIDER A RESOLUTION TO RELEASE THE PROPERTY LOCATED AT 2258 RUSSELL DRIVE FROM ANY LIENS REPRESENTED BY A SECOND MORTGAGE AGREEMENT. Comment: The owners of 2258 Russell Drive, Iowa City, Iowa have satisfied their obligation to the City of Iowa City in the total amount of $50,000, represented by a Second Mortgage Agreement and Promissory Note, by refinancing the property and paying the debt in full. The family continues to own and occupy the home. 04-- 11D3 (5) CONSIDER A RESOLUTION TO RELEASE THE PROPERTY LOCATED AT 1512 DICKENSON LANE FROM ANY LIEN REPRESENTED BY A SECOND MORTGAGE AGREEMENT. Comment: The owners of 1615 Dickenson Lane, Iowa City, Iowa have satisfied their obligation to the City of Iowa City in the total amount of $57,000, represented by a Second Mortgage Agreement by refinancing the property and paying the debt in full. The family continues to own and occupy the home. f. Correspondence. 1) JCCOG Traffic Engineering Planner: Loading Zone signs in the Central Business District, listed on page 2, time limit will be modified from 30 MINUTE LIMIT back to 15 MINUTE LIMIT as stated in City Code. 2) JCCOG Traffic Engineering Planner: Installation of 2 STOP signs at the driveways exiting the Iowa City Water Plant at Dubuque Street. 3) JCCOG Traffic Engineering Planner: Installation of Iowa City Transit bus stop on the northeast corner of the intersection of Ruppert Road/Iowa Highway 1. 4) Keene Swett: City-wide Sidewalk Tax or Assessment for Sidewalk Maintenance 5) Jean M. Walker: The University of Iowa's Tennis and Recreation Facility Plan 6) Max Radl: Research Project for AP Government Class [Staff response included] 7) Signed Petition: Residents of Regency Heights 8) John T. Nolan: Destruction of Trees 9) Adam Vogel: Street Repair 10) Dog Park: Karen Greenleaf, Kathleen Janz, BJ Matson, Elyse Miller, Debra Roberts, Lisa Schleisman 11) Peter Ryan Harty: Gas Prices 12) Shawn Slaven: Municipal Power 13) Brian Lisinski: Frisbee Golf Course for Iowa City 14) Ryan HolI: New Development Projects in Iowa 15) Steve Stickney: GRAMMY VIP 16) Jean Walker: Presentation of Melrose Historic Survey Results June 1, 2004 City of Iowa City Page 5 END OF CONSENT CALENDAR. C:.ßLa..-w..~ ;~ / /ÙA#.-e"hß~/ . ~ COMMUNITY COMMENT (I~EMS NOT ON TH::'GENDA). [U~~:;~]' l' ..J ITEM 4. Community Comment will be continued, if necessary, prior to "City Council Information" item. bç?/ Þ'~/ ITEM 5. PLANNING AND ZONING MATTERS. a. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 15 ON AN ORDINANCE REZONING APPROXIMATELY 3.72 ACRES FROM COMMUNITY COMMERCIAL (CC-2) ZONE TO PUBLIC (P) ZONE FOR PROPERTY LOCATED SOUTH OF MALL DRIVE. (REZ04-00010) Comment: At its May 20 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval. Staff recommended approval in a report dated May 20. This rezoning is for the Alternative High School to be built by the Iowa City Community School District. Action: CIzM' &. "t".-.....J/ . .-.é'äi dL'é' "d'"ev b. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 15 ON AN ORDINANCE REZONING 10 ACRES FROM INTERIM DEVELOPMENT MULTIFAMILY/HISTORIC PRESERVATION OVERLAY (ID-RM/OHP) ZONE TO INTERIM DEVELOPMENT SINGLE FAMILY/HISTORIC PRESERVATION OVERLAY (ID-RS/OHP) ZONE FOR PROPERTY LOCATED AT 2460 S. GILBERT STREET. Comment: At its May 20 meeting, by a vote of 6-1 (Hansen voting no), the Planning and Zoning Commission recommended approval. Staff recommended approval in a report dated May 20. Approval of this rezoning will allow the property to be subdivided into two 5-acre parcels. Action: áJ/:U~ ¿/j;¿~'l/ éU'(741-(7,-) / --- - ....--- -.--- ,'-...'."--..------------ ----.,....-. - June 1, 2004 City of Iowa City Page 6 c. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JUNE 15 ON AN ORDINANCE AMENDING THE ZONING CODE, SECTION 14-6J-2, TO ALLOW CONSIDERATION OF REDUCTION OF LOCAL PUBLIC STREETS IN A PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH) ZONES. Comment: At its May 20 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval. Staff recommended approval in a report dated May 20. This amendment will allow the City to consider the reduction of public street widths from 28 feet to a minimum width of 26 feet. Action: U tl.AtØd "11' I ø ( /J.(h~ ¡?~ tJ .Ill "'Tl-U d. REZONING APPROXIMATELY 8.07 ACRES FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO PLANNED DEVELOPMENT HOUSING OVERLAY-MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (OPDH-8) AND APPROVING A PRELIMINARY OPDH PLAN FOR PROPERTY LOCATED SOUTH OF WHISPERING MEADOWS AND WEST OF SADDLEBROOK. (REZ04-00008) Comment: At its May 6 meeting by a vote of 6-0 (Chait absent) the Planning and Zoning Commission recommended approval of the rezoning including the reduction of lot area and lot width shown on the plan. Staff recommend approval in a report dated May 6. Approval of this rezoning will allow the construction of Saddlebrook Meadows, Part 1, including 18-single-family home, 3 duplexes, 20 zero-lot line dwellings and 6 townhouses. 1) PUBLIC HEARING Action: ;k",./ c?-r-A/ 2) CONSIDER AN ORDINANCE (FIRST CONSIDERATION,% Action: ~:i3::;~;í5;:;~ ¿I~-&~fi¡r ~!J!:.~:¡~ June 1, 2004 City of Iowa City Page 7 e. REZONING APPROXIMATELY 35.05 ACRES OF PROPERTY FROM RESEARCH DEVELOPMENT PARK ZONE, RDP, TO OFFICE COMMERCIAL ZONE, CO-1, SUBJECT TO CONDITIONS, FOR PROPERTY ALONG THE EASTERN PORTION OF NORTHGATE DRIVE IN NORTHGATE CORPORATE PARK. (REZ04-00007) Comment: At its April 15 meeting, by a vote of 6-0 (Shannon absent), the Planning and Zoning Commission recommended approval, subject to a minimum 1-acre lot size and preservation of an existing landscaped parkway easement along Northgate Drive. The rezoning would alter the permitted uses in this portion of Northgate Corporate Park, and would eliminate a 1989 Conditional Zoning Agreement on the property that affected how lots are developed. Staff recommended approval in a report dated April 15. 1) PUBLIC HEARING (Continued from 5/18 meeting) ~ ;:tf~ ~5' Action: ð14':'~) / ç, ~ ~<.¿<ß ) -áJ I /YP// /JV~A.J 2) CONSIDER AN ORDINANCE (Deferred from 5/18 meeting) (FIRST CONSIDERATION) Action: I )~'!n'¿;;'~ ~v z7i '?~ð . ad .-?'d'd_.J 04 - riA f. CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF SANDHILL ESTATES PART 2. (SUB04-00013) Comment: At their May 20 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval subject to approval of legal papers and construction plans prior to Council consideration. Staff anticipates that legal papers and construction plans will be been approved prior to June 1. Staff recommended approval in a report dated May 20. This subdivision is a 21-lot single-family subdivision at the west end of Langenberg Drive. Action: (ý 'IQtYl.'UCt:?C/ / ~~ 0')' M4111Ct:?Æ % í --.,... .-.. _._.....,,____~..___ _ _____~___~_m -.--".- --..- June 1, 2004 City of Iowa City Page 8 ITEM 6. CONSIDER A RESOLUTION APPROVING THE ACQUISITION OF PERMANENT o 4 - I /¿,CS AND TEMPORARY EASEMENTS FOR CONSTRUCTION OF THE CLEAR CREEK TRAIL PROJECT, AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST DOCUMENTATION OF THE SAME. Comment: City Staff intends to extend the Clear Creek Bike Trail along the west side of Hawkeye Park Road from the current trail end at Prairie Meadow Drive intersection to Melrose Avenue. To do so, the City will need to acquire a 20-foot wide, .78 acre permanent trail easement, and a 50-foot wide temporary construction easement, from the University of Iowa. University Staff has indicated they will grant the easements, without compensation, and maintain the trail after it is constructed. This resolution authorizes City staff to proceed with acquisition of the easements. Action: I)~~:;;!;;¡t/r!!; ,Pb~) ?~ !.k'¡~ð~ / ITEM 7. APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CLEAR CREEK TRAIL PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project includes extending the existing Clear Creek Recreation Trail along Hawkeye Park Drive from the existing University parking lots to Melrose Avenue. The estimated construction cost is $53,800 and will be funded by General Obligation bond proceeds. a) PUBLIC HEARING Action: n" /'n-{ ~ t2ff< CA--< cß 011-1[01,0 b) CONSIDER A RESOLUTION Action: UO/~ / ('Çl '~~/li' £?.£f !:;. 7/ð â_2' ¿:?h"'n_. J / _._......_._._._.._~-_..._._.._-- ~n.....__."..._..___.______._..___.___~________ _ "___,'_'_._..._ June 1, 2004 City of Iowa City Page 9 ITEM 8. APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BENTON HILL PARK DEVELOPMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project will result in the construction of a new 3.5-acre neighborhood park south of Benton Street and west of Miller Avenue. Several public meetings were held to gain input from neighborhood residents in the planning process. The estimated construction cost for this contract is $175,335. Other costs will be incurred as a result of direct purchases for playground equipment and site furnishings. This project is financed through GO Bonds. a) PUBLIC HEARING Action: flo I}-U.£/ ~ ~.A - \ l,l b) CONSIDER A RESOLUTION Action: fCJ '£J.ÞU/UJ7t:?ß2--/ ý'/~ 7/Ó ~ I ITEM 9. CONSIDER A RESOLUTION APPROVING THE CALL TO ARTISTS FOR THE ART <:,4 - I~g COMPONENT OF THE BENTON HILL PARK PROJECT Comment: At their May 20, 2004 meeting, the Public Art Advisory Committee recommended, by a vote of 5-0, approval of a Call to Artists for an Iowa artist to design, fabricate and install an entryway to Benton Hill Park, consistent with the Benton Hill Park plan. The cost of the project will be $30,000 with $10,000 from the park improvements budget and $20,000 from allocated public art funds. Action: fJ/(,·¡1r;'r~:;.A;;t- :7~) ('k,"'t/~<.J 0;? t2?Ø¿ II " <:::, /0 ---.- June 1, 2004 City of Iowa City Page 10 ITEM 10. CONSIDER AN ORDINANCE AMENDING TITLE 3, "CITY FINANCES, TAXATION D4 - 4- I J.. 'i: AND FEES," CHAPTER 4, "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENAL TIES" OF THE CITY CODE TO DECREASE WATER SERVICE CHARGES AND FEES IN IOWA CITY, IOWA AND TO INCREASE THE FEE ASSOCIATED WITH CHECKS RETURNED FOR INSUFFICIENT FUNDS (PASS AND ADOPT) Comment: This proposed ordinance will decrease water service charges by 5%. The decrease is due to the bid for construction of the new water supply and treatment facility and distribution system being lower than projected. The effective date for billing reductions will be on or after July 1, 2004. Action: U:z/V-c<Þ~~ /;1'/J';tb¡r) p o¡.- a..--' ffa-AU p ( I ITEM 11. CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE 04 - IlPg CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL - OPERATING BUDGET, CONTRACTS FOR PUBLIC IMPROVEMENTS INVOLVING THE CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT OR REPAIR OR MAINTENANCE OF A HIGHWAY, BRIDGE OR CULVERT WHEN THE ESTIMATED TOTAL COST TO THE CITY DOES NOT EXCEED $50,000, CONTRACTS FOR OTHER PUBLIC IMPROVEMENTS WHEN THE ESTIMATED TOTAL COST TO THE CITY DOES NOT EXCEED $25,000, AND CONTRACTS FOR PROFESSIONAL SERVICES WHEN THE ESTIMATED TOTAL COST OF SUCH SERVICES DOES NOT EXCEED $50,000. Comment: Based on state law, previous City Council Resolution No. 96-180 authorized the City Manager to initiate and execute three general types of contracts without City Council approval: (1) contracts for and purchases of commodities, operating services and capital outlay in accordance with the Annual Operating Budget, (2) public improvement contracts in accordance with the Annual Operating Budget where the total estimated amount does not exceed twenty-five thousand dollars ($25,000), and (3) contracts for professional services (e.g. engineering, architect) where the total estimated amount does not exceed fifty thousand dollars ($50,000). State law has since been amended, and now requires cities to publicly advertise and let for bid public improvement contracts involving the construction, reconstruction, improvement, or repair or maintenance of a highway, bridge, or culvert only if the estimated total cost of the contract is in excess of fifty thousand dollars ($50,000). In accordance with current state law and in addition to the above-mentioned types of contracts, this resolution authorizes the City Manager to initiate and execute, without City Council approval and in accordance with the Annual Operating Budget, public improvement contracts involving the construction, reconstruction, improvement or repair or maintenance of a highway, bridge or culvert when the estimated total cost to the city does not exceed $50,000. Action: tJlÞ1'i~?¡ (;:~£J~ r ~...4 711<7/" , .~- '-----,' ~."'_._---- B___ __ ___..____'__u"' -"_.--....._,._--_.__._~-~_.._..~-- .' ....---- _..._--~..- Jnne 1, 2004 City of Iowa City Page 11 ITEM 12. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE 04-('1D MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2004 PCC PAVEMENT REHABILITATION PROJECT - DODGE STREET. Comment: Bids for this project were opened on Tuesday, May 25th and the following bids were received: All American Concrete, Inc. West Liberty, IA $ 113,881.51 Iowa Erosion Control, Inc. Victor, IA $121,265.73 Cedar Falls Construction Co., Inc. Cedar Falls, IA $ 122,948.80 Denco Highway Construction Corp. Mingo, IA $ 125,986.67 Tschiggfrie Excavating Co. Dubuque, IA $ 160,318.85 Engineer's Estimate $118,500.00 Public Works and Engineering recommend award of the contract All American Concrete, Inc. of West Liberty, Iowa. The project will be funded by Road Use tax proceeds. Action: @)I~-};~1t£~~~. fM rJ:?'£/ ITEM 13. ANNOUNCEMENT OF VACANCIES [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Previous: a. Airport Zoninq Brd of Adiustment - One appointment to fill an unexpired term ending December 31, 2006. (Carl Williams resigned) (2 Males and 0 Females). b. Airport Zoninq Brd of Adiustment - One appointment to fill an unexpired plus a five-year term ending December 31,2008. (2 Males and 0 Females). c. Historic Preservation Commission - One appointment (Woodlawn District Representative) to fill a three-year term March 29, 2003 - March 29, 2006. (Term expired for Peter Jochimsen) (7 Males and 2 Females currently serve). d. Housinq and Communitv Development Commission - Three vacancies to fill three-year terms September 1, 2004 - September 1, 2007. (Terms expire for Lori Bears, John Deeth, Matthew Hayek) (3 Males and 3 Females currently serve ). e. Librarv. Board of Trustees - One vacancy to fill an unexpired term ending July 1, 2005. (Jesse Singerman resigned) (5 Males and 3 Females currently serve). f. Police Citizens Review Board - Two vacancies to fill four-year terms September 1, 2004 - September 1, 2008. (Terms expire for Loren Horton, John Stratton) (2 Males and 1 Female currently serve). Jnne 1, 2004 City ofIowa City Page 12 APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 9, 2004. ITEM 14. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM 15. CITY COUNCIL INFORMATION. ~/ -jffA/ ITEM 16. REPORT ON ITEMS FROM CITY STAFF. a. City Attorney. ~rC - b. City Clerk. --? / c. City Manager. ~O~ ITEM 17. ADJOURNMENT. O/£) 1¿~~Ju;:Y /' 45 ,?tY/ '_"m ._._ %._______..__._.. '--'--^"'-'~-~----"- "-_._~----..-