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HomeMy WebLinkAbout1996-07-16 Bd Comm minutes Human Rights Commission Minutes of May 20, 1996 Meeting PRESENT: Alison Jehle, Peery Ames-Galstad, Mel Dautremont, Pat Harvey, Joan Diane Martin, Ann Shires, Osha Davidson, Andre ABSENT: Tom Dickerson Staff Present: Heather Shank, Kaci Carolyn Public Present: Joy Zeiler CALL TO ORDER: Chairperson Galstad called the meeting to order at 7:05 pm. The minutes from the last meeting were approved. RECOMMENDATIONS TO COUNCIL: A motion was made by Ms. Galstad to recommend to council the acceptance of the proposed housing ordinance revisions. The second was made by Mr. Peery. The motion passed unanimously. IMPEDIMENTS TO HOUSING: The subcommittee presented the following ideas to the commission: Commission goals should remain the same. 1. Community education and awareness 2. Substantially equivalent ordinance 3. Network with other organizations and agencies Possible actions 1. Increase advertising 2. Distribution of fair housing information to renters 3. Public education a. Training session by the Iowa Civil Rights b. Introduce changes to the ordinance (once education on Section 8 landlords and Commission approved) and c. Simplified discussion of all sections of the ordinance 4. Interact with other housing-related groups via phone contacts, attendance/presentations at local meetings, etc. 5. Join with other local ADA presentations - perhaps begin with the Council on Disability Rights and Education 6. Update the 1985 discrimination survey waiting funding, hopefully from HUD once the ordinance is certified Assignments for JUNE meeting 1. Harvey contact The Advertiser and ICON respond the Mr. Nasby's April presentation 2. Martin - contact the Housing Dept. for information distribution to landlords 3. Davidson compile a list of contacts for information distribution to renters 4. Dickerson compile a list of contacts for networking with housing-related groups 5. Shank - confirm the training session by the Iowa Civil Rights Commission for the week of August 26th pursue the ICPC for "cost effective" advertising SDBSTANTIAL EQUIVALENCY: A motion was made by Ms. Dautremont to accept the proposed changes to the ordinance. The second was made by Mr. Davidson. The motion passed unanimously. BYLAWS: The suggestions made by council members were reviewed by the commission. A motion was made by Mr. Davidson to accept some of the proposed changes to the bylaws. The second was made by Ms. Shires. The motion passed unanimously. IC AS A HR COM/4UNITY Mr. Davidson reported the group has held several meetings since last month. A key meeting will be held tomorrow, Tuesday May 21. Until now the meetings have focused on defining human rights issues in the international arena. Tomorrow's meeting will begin the process of determining the framework under which the group will run. Mr. Davidson and Ms. Galstad will attend the meeting. Further discussion of the commission's involvement will take place during the June meeting. REPORTS OF COF~4ISSIONERS: Mr. Davidson will be doing a reading of his book at Prairie Lights on Tuesday June 18. Mr. Davidson gave each commissioner a copy of the "Little Hawk" newspaper in which there is a series of articles on race relations. OLD BUSINESS: The gender make-up of commissions and boards is listed on the agenda for the next council meeting to be held Tuesday, May 21. Ms. Galstad and Ms. Shank will attend the meeting. President Coleman will not be able to speak at the breakfast this year. Ms. Galstad will pursue other possible speakers. OLD BUSINESS= (CONTJ Bridges - Mr. Davidson will work with the business subcommitte to create an insert for the IC Chamber newsletter. The proposed insert will be sent to the Chamber president. Ms. Shires is a participant on the Community Issues Committee for the Consultation of Religious Communities. She will introduce the concept to that committee. Educational Forum is set for June 6th and June 13th. assignments at this point are as follows: Introductions - Ms. Galstad on 6-6, Ms. Dautremont on 6-13 Set-up - Ms. Dautremont and Ms. Jehle on 6-6 Refreshments - Ms. Harvey Food - Mr. Davidson, Ms. Shires, Ms. Carolyn, Ms. Martin The NEW BUSINESS: Annual state commission training is to be held October 25 26 in Des Moines. The commissioners planning on attending are Ms. Jehle, Mr. Peery, Mr. Davidson. Ms. Shank and Ms. Carolyn also plan to attend. JUNE MEETING WILL BE TauKSDAY, 6m27 AT 7:00 PM. STATUS OF CASES: One team has an appeal this month. A second team is working on a mediation. Meeting adjourned at 9:09 p.m. MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MONDAY, JUNE 3, 1996 - 5:30 P.M. CIVIC CENTER NORTH CONFERENCE ROOM MEMBERS PRESENT: Cordell Jeppsen, Betty McKray, Er~c Rothenbuhler, Steve Hoch and Howie Vernon MEMBERS ABSENT: STAFF PRESENT: Shaffer, Brau, Helling, Dilkes OTHERS PRESENT: Beth Fisher, Ren6 Paine, Derek Maurer SUMMARY OF DISCUSSION Jeppsen was re-elected Chair. Rothenbuhler was elected Vice Chair. Shaffer reported the City is working on a telecommunications ordinance which the City should have in place before any potential competitors with TCI begin service in Iowa City. Ren6 Paine reported PATV has been discussing with th~l library the possibility of occupying space in the proposed addition to the library. Shaffer reported a draft of PATV's new contract will be available for the BTC to review at the Commission's next meeting. The access channel's program listings are now run in the daily television listings in the Press-Citizen. Galaxy Cablevision, a cable operator serwng a number of local small communities, has expressed an interest in carrying Government Channel ~4 on their systems. Galaxy and officials of the local municipalities they serve are discussing that possibility. The Commission discussed priorities for allocating the pass-through funds. Hiring a staff person to conduct community programming is one possibility. Setting up a grant process is another. The Commission discussed the merits of locating a community programming staff person in either the City Cable TV Division or PATV. A request was made by the BTC for each of the access channels to prioritize their equipment requests so the Commission can consider allocating a portion of the first yeads pass-through funds. ELECTION OF OFFICERS McKray nominated and Hoch seconded Jeppsen for Chair. Jeppsen was elected 4-0 with Jeppsen abstaining. McKray nominated and Vernon seconded Rothenbuhler for Vice Chair. Rothenbuhler was elected 4-0 with Rothenbuhler abstaining. APPROVAL OF MINUTES It was moved by Hoch, seconded by McKray, to approve the April 22 minutes, The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Hoch said he is concerned with the recent rate increase. Rates have gone up substantially w~th no ~ncrease in the level of service. The BTC should consider alternatives for bringing in a competitor for TCI. Perhaps the City should issue a Request for Proposal (RFP). Shaffer said basic and expanded basic rate increases will now be once a year according to FCC rules. Shaffer has been working on an article to be signed by Jeppsen for the Press-Citizen explaining the rate increase. An article is also being written to be inserted in the July water 3317 Broadband Telecommunications Commission June 3, 1996 Page 2 bdls. The City is continuing to work on a telecommunications ordinance that will enable the City to regulate telecommunications providers in light of a 1996 Telecommunications Act. The telecommunications ordinance passed by Council last year was the first part of a more comprehensive local ordinance. Until the ordinance is finished, there ~s a danger that if a competitor to TCl comes in, the obligations TCI faces for local access may not apply to the competitor and thus put the existing franchise at risk. Materials to help frame a comprehen- sive telecommunications ordinance for Iowa City from the National League of Cities will be received soon. Hoch asked if the work on the ordinance could be put on a fast-track as there seems to be no alternatives to keep rates in check. Vernon reported he attended the Johnson County Community Networking Group meeting. Vernon said they have a good plan and he will continue to follow the group's progress. McKray reported she is continuing to attend the PATV Board meetings. SHORT PUBLIC ANNOUNCEMENTS Nona. LIBRARY REPORT Fisher reported there had been a number of Johnson County Board of Supervisors candidate forums cablecast originating from Library Meeting Room A. Among the sponsoring organizations were the League of Women Voters, Environmental Advocates, Chamber of Commerce, and the Johnson County Democratic Party. TCI REPORT Shaffer reported Bill Blough faxed him a report and read that report into the record. There was substantial storm damage to the cable system. TCI crews did a good job and had the system fully operational by late evening on May 24. It is hoped a new pay channel (Starz) can be launched by August 1. Contractors are now working to get city block 81 activated. Refranch~sing negotiations are continuing with Coralville. Shaffer said it appears that TCI is interpreting the 1 996 Telecommunications Act m such a way that some portions of the Iowa City franchise upon which Coralville's franchise is modeled, cannot be required subsequent to the 1996 Act. Rothenbuhler asked about the timeframe for the rebuild. Shaffer said the rebuild is underway; however, TCI has not provided a schedule. Shaffer will request a schedule as required in the franchise agreement. PATV REPORT Paine reported the new Program Coordinator, Heather Russell. has been h~red. Two summer interns will be hired and primarily work on covering local events such as the Arts Fest. Twelve people attended the policy rewew meeting. Those attending felt that mandatory attendance at the guideline workshop was good; however, there was some concern the three- hour length was too long. The statement of responsibility policy met no objections. The prime-time series policy requiring a new program every two weeks may be revised. PATV's Annual Report will be available for the next BTC meeting and will incorporate assessment ~nformation being worked out m contract negotiations. Maurer reported PATV made a presentation to the Library Board regarding their housing status. PATV indicated they would be interested m remaining in their current site or in any addition to the library. Library Director Broadband Telecommunications Commission June 3, 1996 Page 3 Susan Craig assured PATV they could continue to occupy their current space until the proposed addition is decided upon and/or ready. The City Council will probably decide by August if a bond issue to finance the library expansion will be placed on the ballot. LEGAL REPORT None. ECC REPORT None. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving 1 3 complaints - 3 about rate increases, 1 about a billing problem, 1 about the late fee, 1 about a poor quality signal, 1 about the pass-through fee, and 6 about outages. PATV CONTRACT RENEWAL Shaffer reported a draft of PATV's new contract will be ready for BTC review within a week. The BTC will take up the contract at their next meeting. It was reported that the PATV Board will have reviewed the draft contract prior to the next BTC meeting. ACCESS CHANNEL LISTINGS IN THE PRESS-CITIZEN Shaffer reported the Press-Citizen has begun listing the local access channel's program listings adjacent to the daily television listings. Hoch offered to write a letter thanking the Press- Citizen for doing so. It was suggested the title listing should be changed to Local Access Programming and that the number of the channels be included. ACCESS CHANNEL SURVEY Shaffer said it is doubtful a survey could be developed and conducted before the BTC should have a recommendation on how the pass-through funds should be spent. He suggested the survey could serve as a long-term tool for future recommendations the BTC will make. Determining the questions the survey is designed to answer is now being considered. Hoch said each access channel provider should be invited to develop questions they would like to have addressed. GOVERNMENT ACCESS GUIDELINES Shaffer reported that Anne Burnside has forwarded her report on Government Channel and Guidelines to Linda Woito and will be reviewed shortly. GOVERNMENT CHANNEL ON GALAXY CABLEVISION Shaffer reported representatives from Galaxy Cablevision, which serves a number of small towns in Johnson County, have approached him about carrying the government channel on their systems. It is possible franchise fee money from those communities to be served could Broadband Telecommunications Commission June 3, 1996 Page 4 be allocated to cover costs associated with supplying this programming to the surrounding commumties. This revenue would flow back to the City of Iowa City to help pay for programming costs. Representatives from Galaxy and the individual communities will be meeting to discuss their options. Hoch asked if Galaxy had expressed any interest in the other access channels. Shaffer said Galaxy was primarily interested in the coverage of public meetings now being produced and shown by Government Channel 4. The individual access channels, if interested, should approach Galaxy about getting their channels on Galaxy. PASS-THROUGH FUND OPTIONS Jeppsen referred to a memo in the BTC packet from Shaffer regarding possible approaches to pass-through fund allocations. The three main priorities under discussion include, community programming, a facility, and equipment for the access channel providers. The Commission can move ahead with the community programming and wait on the facility, until the possibility of housing in the proposed library addition more firm. Jeppsen said he believes a staff person should be hired by the City Cable TV Division to undertake community programming. Hoch said the question remains if hiring a staff person is the most efficient use of funds. It is possible to take $40,000 allocated to community programming and disperse it in the form of grants to local producers to create community programming. If the staff person is to be hired, a decision needs to be made if that person will be hired by PATV or the City. Jeppsen said it is his recommendation that a staff person for community programming is the highest priority and should be hired and located within the City. McKray said the community programming proposals for PATV and the City Media Unit need to be reviewed and see how the $40,000 of funding would apply. Jeppsen noted that if community programming grants were given, there would still be overhead and administrative costs. Shaffer said that early in the first franchise period, Hawkeye Cablevision, then the franchisee, gave grants for local programming. The programs produced varied considerably in quahty. In general, it was not a good experience. It is likely there would be a wide variation of skills and quality now as well if a grant model was adopted. Vernon said that if community programming relied on volunteers, the effort could run into problems. Vernon said the Commission could allocate some funds for equipment immediately. Rothenbuhler said that if the staff person ~s hired for community programming, that person will need to have greater skdls and abilities than just videotaping programs. The most efficient use of funds would not be to have a higher paid (and skilled) staff person spending large amounts of time shooting videotape, but rather to use volunteers as much as possible. Shaffer said reliance on volunteers can be a problematic. There is a need for community programming to establish an ~dent~ty and develop support in the commumty for it. Establishing a long-term relationship w~th the commumty ~s needed for community programming to be successful.- That can best be accomplished by a paid professional with people and technical skdls. Hoch said he envisions a community programming coordinator as actively producing programs and making programming decismns. In this case, the City needs to be insulated from programming chomes as controvers,8s m~ght ar~se. The City needs to have a relationship to programming s~milar to their relationship with PATV. For th~s reason it may be best to locate a commumty programming coordinator with PATV. Shaffer said the types of programming envisioned are generally non-controversial, such as parades, concerts, and events such as Riverlest. Potential problems m~ght arise when ~t becomes widely known that there is someone available to produce programs and a group with controversial viewpoints desires to get a program produced. For th~s reason, Government Channel 4's guidelines have been looked at by C~ty legal and have mcorporated an approach that should ehmmate problem areas. Vernon said there would be no problems locating the commumty programming coordinator with the City if the appropriate checks and Broadband Telecommunications Commission June 3, 1996 Page 5 balances are incorporated. McKray said the community programming coordinator and the mission of community programming may fit better with the City's mission and philosophy rather than the mission and philosophy of PATV. Rothenbuhler said he agreed with McKray. In addition, a formal proposal of a community programming job description should be developed. McKray and Hoch said the Commission can move ahead on allocating funds for equipment for the access channels. Jeppsen said the access channels should submit the list of their priorities for equipment to the BTC. Vernon said that the BTC has about $35,000 available for the first year's allocation. Helling said the pass-through funds come in monthly, not annually. Also, perhaps some funds for a facility may need to be reserved for use when needed. ADJOURNMENT It was moved by Hoch and seconded by Rothenbuhler to adjourn. The motion passed unanimously. Adjournment at 7:00 p.m. Respectfully submitted, Cable Television Administrator MINUTES PARKS AND RECREATION COMMISSION JUNE 19, 1996 MEMBERS PRESENT: Ken Fearing, Deb Liddell, Bruce Maurer, Matt Pacha, Rex Pruess, Allen Stroh, Ross WilDurn MEMBERS ABSENT: Jana Egeland, Judith Klink STAFF PRESENT: Terry Trueblood, Mike Moran, Bob Howell, Marilyn Kriz GUESTS: Karen Kubby, Naomi Novick, Melody Rockwell, Larry Wilson FORMAL ACTIoN TAKEN: Moved by Stroh, seconded by WilDurn, written. Unanimous. to approve the May 8, 1996 minutes as RIVERFRONT & NATUI~ ~qEAS COMMISSION REPORT: Pruess reported on a city staff memo recommending combining two CIP projects, the Iowa River Corridor Trail (Burlington to Sturgis Ferry Park) and the Ned Ashton Memorial Park, which he was in favor of. MPAC EXPANSION PROJECT: Pacha reported the co~nnittee gave a presentation to the City Council, with no definite answer being given. The committee met with a professional fund raiser to discuss the proposed Mercer Park Aquatic Center expansion project, who will be submitting a preliminary proposal and time line. Trueblood reported the same fundraiser has been approached by the Old Capitol Skaters Alliance. Pacha stated the committee will be attending the July 1st informal City Council meeting to obtain their approval to hire a professional fundraiser for this project, and encouraged all commission members to attend. COMMISSION TIME: Pruess commented on the proposed trail from Burlington Street to Sturgis Ferry Park, noting a member of the Riverfront and Natural Areas Commission expressed interest in continuing this trail past Sturgis Ferry Park to the residential area to the south. Pruess stated a number of residents in this area would make good use of the trail, not only for recreational purposes but for means of transportation. WilDurn congratulated Michael Moran on his completion of the Chamber of Commerce Leadership Program. Stroh endorsed the idea of building the Ned Ashton Park along with the Iowa River Corridor Trail system. Trueblood noted staff is currently working with steve Ford of Shoemaker and Haaland to complete additional design work on the park in conjunction with Shive-Hattery. Liddell congratulated Michael Moran and staff for the good work done on organizing the Olympic Torch Festival. She noted she had received inquiries about the unfinished sidewalk along the Iowa River on Rocky Shore Drive, and asked if completion of it was delayed due to the wet weather. Howell stated the Street Division is doing the work; Naomi Novick indicating a piece of the sidewalk is completed each day. Moved by Pacha, seconded by Wilburn, to adjourn. Unanimous. The meeting adjourned at 4:20 p.m., with the commission departing for its annual park tour. Persons attending tour: Fearing Kubby Trueblood Liddell Novick Moran Pruess Rockwell Howell Stroh Wilson Wilburn 2 4:20 p.m. 4:30 4:40 4:50 5:10 5:30 6:10 6:30 6:40 6:55 7:15 7:25 7:45 TO[~R - 1996 6-19-96 Leave Recreation Center Sturgis Ferry Park Napoleon Park Soccer Complex Whispering Meadows Wetherby Park (dinner) Court Hill Park/Trail Scott Park --Aongfclto~4~anor City Park Crandic Park Hawkeye Complex Recreation Center MINUTES - DESIGN REVIEW COMMITTEE JUNE 17,1996 - 4:00 P.M. CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT: Nancy Footner, Laura Hawks, Martin Haynes, Gary Nagle, Phil Reisetter, Randy Rohovit, Clara Swan MEMBERS ABSENT: Karyl Larson, Bill Nowysz STAFF PRESENT: Jeffrey McKinney, David Schoon OTHERS PRESENT: Susan Craig, Larry Eckholt CALL TO ORDER: Meeting called to order at 4:05 P.M. RECOMMENDATIONS: Recommended, by a vote of 5-1 with Hawks voting no, that the City Council adopt the revised Design Review Oveday Zone Ordinance, subject to the City Attorney's Office approval, and adopt the Design Review Committee By-Law Amendments regarding frequency of meetings, committee membership, and community education. PRELIMINARY REVIEW OF THE PROPOSED PUBLIC LIBRARY ADDITION AND RENOVA- TION PROJECT DESIGN: Susan Craig presented the Committee with an outline of the library expansion proposal, noting the approaching November bond referendum. The presentation emphasizes the following points: The proposed expansion will occur on the current site of the Lenoch and Cilek building. The project will produce a space of approximately 105,000 square feet, 25,000 ofwhich will be commercial The library expansion budget is approximately $15 million (does not include property acquisition costs). The current plan would allow a year for public input, following voter approval of the referendum. Actual construction would be slated to begin January. 1998. The design features a large covered walkway and ~s highlighted by a large, sloping silo type structure which wdl serve as a comer entrance to the first floor commercial space and house a reading room on the second floor. The design also ~ncludes a prominent tower as the entrance to the library, several windows and reading rooms. Craig asserted that the strategy behind this design is to incorporate the structure with activity in the pedestrian mall and create a dominate landmark m that area The design is said to be Mediterranean m style with some Victorian influence. The entrance tower is intended to resemble the Leaning Tower of Pisa. Haynes began the discussion by asking what primary materials will be used in the construction of this design. Craig responded that the design calls for the ~ncorporabon of stone and brick. Design Review Committee June 17. 1996 Page 2 Swan then asked what the purpose of the partial third floor will be. To this Craig responded that this floor will serve as a reading and meeting room. She added that the design includes the adequate space and structural integrity necessary for a full third and fourth floor expansion on the clear story line, if needed in the future. Eckholt added that the purpose of the third floor addition is to provide the library with more open space and light. Several Committee members voiced concerns regarding the appearance and function of the comer silo or cylindrical entrance. They felt the design on the comer tower did not go with the rest of the building. However, criticisms were mixed with compliments from others regarding the bold design of the tower. More specifically, Hawks questioned the purpose of the significant height of this structure which will house only two floors. Craig responded by noting the low ceiling height in the current library and the traditionally high ceilings of classic reading rooms. She added that the tower could attract project funding by attaching a contdbutor's name to the structure. Foother asked what the purpose of the cylindrical windows located at the top of the tower will be. Eckholt stated that these windows are intended to provide a natural light source for the reading room. Craig added that the tower will be an attractive addition to an otherwise non- descdpt building and will serve as a landmark in the downtown. Swan asked if the city's downtown task force has been or will be involved in the design of the proposed library expansion as it relates to the plaza. Craig responded in the affirmative. Rohovit then asked if the proposal includes outdoor seating under the canopy attached to the structure. Eckholt responded by stating that seating is part of the envisioned product and will include space for outdoor cafes outside the first floor commercial space. Schoon asked if the building line will remain the same as that of the Lenoch and Cilek building that is currently located on the expansion site. Eckholt responded that the building line will remain the same, but the canopy and its large bdck support columns will extend far beyond the current line. Haynes asked what would be done with the space on the opposite side of the pedestrian mall which is currently a parking lot. Craig asserted that the hbrary expansion would complement a new development on that site. Nagle noted that he likes the stone and brick used in the structure, but does not like the bnck columns or corner tower Haynes thanked Craig and Eckholt for their presentabon. Craig and Eckholt left at 4:45. Schoon said the normal procedure with a preliminary rewew ~s to draft a letter In this ~nstance, ~t appears the letter should voice the Committee's general approval of the design as a work in progress The drafting of such a letter was approved by general consensus. DISCUSSION REGARDING THE PROPOSED DESIGN REVIEW OVERLAY ZONE ORDI- NANCE (ODR): MANDATORY REVIEW-VOLUNTARY COMPLIANCE AS AN ALTERNATIVE TO THE PRO- POSED ORDINANCE: Haynes asked the opinion of the Committee regarding the Design Rewew ordinance being a mandatory rewew-voluntary compliance process Hawks asked ff he had spoken with the Design Review Committee June 17, 1996 Page 3 Downtown Association or the Chamber of Commerce regarding their feelings on this issue. Haynes replied that he has contacted them, but had received no response. Nagle stated that a voluntary compliance ordinance would not guarantee comphance and would subsequently compromise the effectiveness of the ordinance. Hawks argued that a mandatory review-voluntary compliance ordinance will elicit a positive response from developers and avoid conflicts down the road. She believes the compromise of a mandatory review-voluntary compli- ance process will build a more positive working relationship w~th those opposed to the concept of design review. The general consensus is that, if given the choice, most people would comply. but there will be some that will not. Footnet stated that the ordinance is an important tool for protecting community and economic safety by regulating the ~nterface between public and pdvate space. Haynes added that if the Committee does not come back with a mandatory review-mandatory compliance ordinance proposal it will "look like we are vacillating." Rohovit asserted that proponents of the voluntary ordinance and the Committee are not that far apart given the fact that the ordinance simply sets minimum requirements that should not receive significant opposition. Swan moved and Rohovit seconded to take a revised mandatory review-mandatory compliance ordinance to the Council. The motion carded by a vote of 5-1 w~th Hawks voting no. Reisetter arrived at 5:15. REVISIONS TO THE PROPOSED ORDINANCE: Schoon stated that the portion of the ordinance which addresses the scheduling of meetings is intended to guarantee a Committee decision within 4 days following a regularly scheduled meeting. Footner left the meeting. Before she left the meeting. she indicated that the m~nutes of the May 9. 19961 did not note everything she sa~d at that meeting There was a general consensus that the revisions are apprepdate to the Councirs concerns. However. Nagle voiced his concern over the appropriateness of weekly Design Review Committee meetings. He suggested that applicants be given the option of calling a special meeting ~f needed. while only holding b~weekly meetings Hawks asserted that the weekly meetings demonstrate the Commi~ee's commitment to streamhnmg the process. Haynes assured that any meeting can be canceled if it ~s not necessap/ He added that the staff person can influence when applications are submitted and that these informal controls should be of help to mimmize the time commitment of Committee members Schoon outhned the rest of the changes made to the original draft of the ordinance and the proposed by-law amendments Swan moved and Reisetter seconded that the C~ty Council adopt the revised Design Rewew Oveday Zone Ordinance, subject to the City Attorney's Office approval, and adopt the Design Rewew Committee By-Law Amendments regarding frequency of meetings, committee member- sh~p, and community education. The motion carried by a vote of 5-1, with Hawks voting no It was suggested to recruit a downtown business owner to jo~n the Committee when presenting the rewsed ordinance ~n an effort to strengthen the presentation. Design Review Committee June 17, 1996 Page 4 UPDATES: PANCHERO'S SIDEWALK CAFE APPLICATION: Haynes referred the Committee to the memo in the packet. TALBOT'S FACADE RENOVATION AT OLD CAPITOL MALL: At issue is the fact that Talbot's will be unable to add display windows on the Clinton Street side because of the Osco Drug sign that hangs directly above this window. Swan noted that display windows would be an attractive addition. She suggested that the Committee send a letter to both parties suggesting the possibility of a compromise that would make such a display possible. The general consensus of the Committee was to send such a letter. COMMITTEE VACANCY: It was noted that Nowysz was reappointed to the Committee and that one vacancy still exists due to Hawks departure. Laura Hawks was presented with a certificate of appreciation for her service on the Committee. Haynes left the meeting at 6:05. Swan took over as chair. CONSIDERATION OF THE MINUTES OF THE MAY 9, 1996 SPECIAL MEETING AND THE MAY 20, 1996 MEETING: The minutes were reviewed. Swan questioned accurateness of the mandatory education discussion on page 3 of those minutes. Two amendments were made and Nagle moved and Reisetter seconded that the minutes be approved as amended. The motion carried by a vote of 4-0-1 with Swan abstaining. COMMITTEE DISCUSSION: Nagle complimented the Historic Preservation Committee on its swards ceremony. He noted the large turnout and well thought out structure of the presentation. He suggested that the Design Review Committee consider holdin{~ such a ceremony. ADJOURNMENT: The meeting was adjourned at 6:45. Minutes submitted by Jeff McKinney MINUTES DESIGN REVIEW COMMITTEE SPECIAL MEETING WEDNESDAY, JULY 10, 1996 - 4.:00 P.M. CIVIC CENTER - LOBBY CONFERENCE ROOM Subject to APprOval MEMBERS PRESENT: Martin Haynes, Karyl Larson, Bill Nowysz, Clara Swan, Nancy Footnet, Gary Nagle, MEMBERS ABSENT: Phil Reisetter, Randy Rohovit STAFF PRESENT: David Schoon OTHERS PRESENT: None CALL TO ORDER: Chair Martin Haynes called the meeting to order at 4:05. DISCUSSION REGARDING THE PROPOSED DESIGN REVIEW OVERLAY (ODR) ZONE ORDINANCE: Haynes stated that he called the special meeting in order to prepare for the discussions with the City Council on July 15 and July 16. He asked committee members if they had any comments on or revisions to the memo to the Council, the revised ordinance, or the example design review application packet. There were no specific comments or revisions; however, a brief discussion took place regarding the ordinance still consisting of a mandatory review/mandatory compliance component. Bill Nowysz stated that he only hopes some type of design review process is adopted by Council, even if it is not a mandatory review/mandatory compliance type of process. Haynes asked Nowysz if he felt the rewritten ordinance had achieved the committee's goal of a speedier, less cumbersome process. Nowysz stated that he thought it had. Haynes stated that he has talked with a couple of councilors regarding the revised ordinance and hopes to talk with some more prior to the Council meeting next Monday. He said there still appears to be some Council support for a mandatory review/voluntary compliance process. The idea is that a "softer" approach should be first tried. Clara Swan added that the idea of the ordinance including a sunset clause may be discussed by the Councd again. Committee members expressed the opinion that they were not opposed to a sunset clause. Haynes reported that Dee Norton expressed the concern that the establishment of a design review process would drive businesses from downtown to Coralville. Haynes said that he responded that design review will benefit the area by ensuring an attractive physical environment. Swan noted that Norton would also like a list of communities that have design review. Haynes said he had also talked with John 8eckord, president of the Chamber of Commerce regarding the idea of mandatory review/voluntary compliance type of process. Haynes summarized his discussion with Beckord by saying that the Chamber had a discussion regarding a voluntary compliance mechanism, and there seemed to be some preference for a voluntary compliance mechanism over a mandatory compliance mechanism. However, the MINUTES DESIGN REVIEW COMMITTEE SPECIAL MEETING JULY 10, 1996 PAGE 2 Chamber did not have an opportunity to review the revised ordinance prior to its discussion of a voluntary compliance mechanism. The Committee then discussed how individual committee members could encourage supporters, in particular downtown business owners, to attend the Council's formal meeting. Schoon stated he would have copies of the memo, ordinance, and application packet available to Committee members to give to the public. Haynes encouraged all Committee members to attend the Council meetings next week. Haynes noted that the regular meeting of July 15, 1996, has been cancelled. CONSIDERATION OF THE MINUTES OF THE APRIL 15, 1996 MEETING: Schoon noted that the minutes should indicate that Foother left the meeting prior to the vote on the revised ordinance and that the vote on the revised ordinance should be 5-1 rather than 6-1. Swan moved and Nowysz seconded to approve the minutes of the June 17, 1996 meeting as amended. The motion was carried by a vote of 6-0. PUBLIC DISCUSSION: There was none. COMMITTEE DISCUSSION: The Committee briefly discussed the idea of having a design competition sometime in the future. Gary Nagle asked staff to compare the design of the World Fruit Market cart with the design approved by the Committee. He does not believe they are the same, Nowysz stated that he has observed trails of grease from vending carts on the Plaza. ADJOURNMENT: Footnet moved and Swan seconded to adjourn the meeting at 5:00. The motion was carried by a vote of 6-0. Minutes submitted by David Schoon