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HomeMy WebLinkAbout2004-06-17 Info Packet 1 ± 1 -""¡;;; -.:,~ f~W;!!5 "Ç,..~ .....,~ CITY COUNCIL INFORMATION PACKET --~ June 17, 2004 CITY OF IOWA CITY www.icgov.org I MISCELLANEOUS ITEMS I IP1 Tentative City Council Meeting Schedule and Work Session Agendas IP2 Correspondence from Mayor Pro tern Wilburn: Iowa City Area Development Group Annual Luncheon Meeting IP3 Response from Rick Fosse, Public Works Director, to Keene Swett: Sidewalk Repairs IP4 Response from Ross Spitz, Civil Engineer, to Adam Vogel: Crestview Avenue and Elmridge Street IPS Letter from Terrence Neuzil, Chairperson, Johnson County Board of Supervisors, to the City Clerk: SEATS Paratransit Advisory Committee List IP6 Memorandum from Terry Trueblood, Director of Parks and Recreation, to the City Manager: Ash Tree Concerns IP7 Iowa City Police Department Use of Force Report - May 2004 I PRELIMINARY/DRAFT MINUTES I IPS Senior Center Commission: May 10, 2004 IP9 Senior Center Fund Inc.: May 10, 2004 IP10 Housing and Community Development Commission: May 20, 2004 IP11 Historic Preservation Commission: June 10, 2004 IP12 Scattered Site Housing Taskforce: June 7, 2004 - ~_..__...-.,._-- ._"...._.".."--_.._---_.._---_._~-~----. I ~ ¡ :EJ ~~~~'t City Council Meeting Schedule and "Ç,..~ ...!!!!..~ .....~ Work Session Agendas June 17, 2004 CITY OF IOWA CITY www.icgov.org I TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY, JULY 5 Emma J. Harva! Hall Independence Day Holiday - City Offices Closed · TUESDAY, JULY 6 Emma J. Harva! Hall TBA Special Work Session 7:00p Formal Council Meeting · MONDAY, JULY 19 Emma J. Harva! Hall Work Session Cancelled · TUESDAY, JULY 20 Emma J. Harva! Hall Formal Council Meeting Cancelled · WEDNESDAY, JULY 21 Coralville City Hall 4:00- 6:00p RESCHEDULED FROM JUNE 23- Special Council Work Session Joint Meeting - Johnson County Board of Supervisors, Iowa City Community School Board, Cities of Coralville, North Liberty and City of Iowa City . Separate Agenda Posted · MONDAY, AUGUST 2 Emma J. Harva! Hall 6:30p Council Work Session · TUESDAY, AUGUST 3 Emma J. Harva! Hall 7:00p Formal Council Meeting · MONDAY, AUGUST 16 Emma J. Harva! Hall Work Session Cancelled · TUESDAY, AUGUST 17 Emma J. Harva! Hall Formal Council Meeting Cancelled · MONDAY, AUGUST 30 Emma J. Harva! Hall 6:30p Special Council Work Session · TUESDAY, AUGUST 31 Emma J. Harva! Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 6 Emma J. Harva! Hall Labor Day Holiday - City Office Closed · TUESDAY, SEPTEMBER 7 Emma J. Harva! Hall Formal Council Meeting Cancelled Meetmg dates/times/topIcs subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters From Mayor Pro tem Wilburn ~ SA VE Tñis Date! Iowa City Area Development Group Annua/ Luncheon Meeting Wednesday, September 22,2004 Registration 11:30 a.m. Luncheon noon Reservations: $25 by September 10 Speaker: Charles Wheelan Author of "Naked Economics. . . 1/ will demystify key concepts, expose the truth behind the numbers and answer questions you've been too embarrassed to ask. Register at www.iowaátyareadevelopment.com or call 354.3939. Charles Wheelan, author of ''Naked Economics" will present the John R. Hughes Lecture Wednesday, September 22 University of Iowa John Pappajohn Entrepreneurial Center . . . time and location to be announced. . . The John R. Hughes Lecture is sponsored by Hills Bank and Trust Company and the Iowa City Area Development Group. The Iowa Oty Area Del.eIopmeIot Group tonnects business wfth federal, state and local resourœs to enhance and stimulate area economic growth through business _, expansion and .tb....tiuo, effc<ts. Formed In 1984, our nonpn:IIit organization serves the communities rX Iowa Oty, Onlville, North Uberty, Solon, Kalooa, West Branch, West Uberty and Johnson County. ~ = 0 = .r- ~O t..... c:: \ì )c> -j :xc - n-· - -- :::::¡O - ill ~( í-- [1" ;po 0 _::¡::l :x O~ - :;:;:/' ., j; c::> c..:> . .1 ,~ -,...- -1iQ' ~~~~ -...;;,.... ..l1li." ........~ CITY OF IOWA CITY 4 J 0 East Washington Street Iowa City, Iowa 52240-1826 June 15, 2004 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Keene Swett 1101 Tower Court Iowa City, IA 52240 Re: Sidewalk Repairs Dear Mr. Swett: Your correspondence to the City Council regarding the City's sidewalk repair program was forwarded to me for response. As I understand it, your primary concern centers around who is responsible for the repair of sidewalks, especially in light of the fact that not everyone has a sidewalk in front of their home. As you pointed out, Iowa City's policy Is that the abutting property owner is responsible for repair and maintenance of sidewalks. You will find this policy in most communities throughout the state. It works well because the sidewalks are generally constructed by the same contractor that builds the home and driveway. Also, the homeowner sees the sidewalk on a daily basis and Is in the best position of knowing when a repair should be made. In brief, the sidewalk Is a part of the total package of home ownership. With regard to sidewalks that are missing, there are a number of gaps around our community. Up until the late 1980's, the City had an annual sidewalk assessment project to fill these gaps. The sidewalk projects were prioritized based on need. As you can expect, the assessment process was unpopular with property owners and with the highest priority projects completed, support for the remaining projects diminished to the point at which the program ended. Although the City has not done a sidewalk assessment project in a number of years, such projects are stili possible if there is sufficient support. I have enclosed a copy of a petition form that you can use to request such a project. A project that has the support of the abutting property owners who will be assessed will have the greatest likelihood for success. Also, please note that your list of missing sidewalks included some which are within University Heights. They are the 600 Block of George Street and all of Marietta. You should speak to the City of University Heights concerning these missin9 sidewalks. I hope this information is helpful to you. If you have any questions, please call me at 356-5141. S~ffl1õ Rick sse Public Works Director Cc: City Manager City Council .--- -----,-----~-- -~--- . - --- ---------------_._-~--- ------- PETITION MAYOR AND CITY COUNCIL IOWA CITY, IOWA We, the undersigned, hereby petition that the following improvement be made: This petition is signed by each of us with the full understanding that the City Council of Iowa City, Iowa will rely upon this petition in consideration of ordering the improvements and levying the assessment. NAME & ADDRESS Abutting Property Owner (Yes or No) r;o 1101 Tower Court May 18, 2004 Iowa City City Council 410 E. Washington St. Iowa City, IA 52240 Dear Council Members, I wish to cite a highly inequitable form of taxation being practiced by the City of Iowa City. Residents with sidewalks are being asked to be individually responsible for sidewalk repairs while homeowners in their immediate neighborhoods without sidewalks, but who use ours are not being assessed. Sidewalks, as public domains are used more by passing pedestrians than by the home owners on whose property the sidewalk exists. Yet the responsibility for installation and repair currenUy falls solely on the owners. There are numerous locations in our immediate neighborhood where there are no sidewalks, even some immediately adjacent to the Oakknoll retirement residence where many seniors walk. On our particular street the 1001, 1002, 1003, 1004, 1005, 1008, and 1009 residences have no sidewalks. These are the people who use our walk more than we yet pay none of the costs. The 60 to 134 block of Marietta (induding the north side of the city-owned Tower Court Park) has no sidewalks on either side. Oakcrest street (also a city bus route) has no sidewalks in the 900 and 1000 blocks and at 1130 opposite Oakknoll Retirement Home. Oakknoll Drive has no sidewalk along its entire east side. The 600 block of George Street has no sidewalk, Benton Court (700 block) has no sidewalk on its west side (also adjacent to Oakknoll Ret. Res.). Streb Street has no sidewalk on its west side and the 260 and 266 residences on Marietta have no sidewalks. I'm sure there are many more missing sections. I suggest that a city-wide sidewalk tax or assessment would be more equitable approach to sidewalk maintenance with the City assuming responsibility for repairs rather than individual homeowners. People without children help to support our school system and the sidewalk system is an equally public enterprise used by all citizens. I do not object to clearing snow from my sidewalks in winter but I would like to see other owners (induding those who currenUy do not have sidewalks) install sidewalks and share in that responsibility as well. The suggestion (a response I received to an earlier e-mail) that some of the homes without sidewalks are "grandfathered" is a false excuse as some of the houses without sidewalks have been constructed in the past decade and some in the past two years. Lets make this public works responsibility more equitable and not unfairly tax only those with sidewalks. '" ~~ Ô "" "" ~O ~ :r ;I>- þ. --j 0-< -< JJ - -(' '-0 ! Map with missing sidewalk areas highlighted attached. ;:<r;¡ -" ill -:JJ :x 0 0;0;: ~ ~ W -oJ _.-,. .--. n___. - --------- .-- ----~----- ,,__'" _ M ._____~_. _ __ __ ;y - . ÙJ~\ I ~ ¡ 'P4 t\ -~- - June 16, 2004 t~ £~~~ ~.. _l1li1'- ....... Adam Vogel CITY OF IOWA CITY 2411 Crestview Avenue Iowa City, IA 52245 410 East Washington Street Iowa City, Iowa 52240-1 B26 Re: Crestview A venue and Elmridge Street (J 19) JS6-S000 (J 19) 356-5009 FAX Dear Adam, www.icgov.org Your letter regarding Crestview Avenue and Elmridge Street was fOlwarded to me for response. After reading your letter, it appears you are concerned with the condition of both streets as well as how rain water is conveyed on them. Both streets were originally constructed as Portland Concrete pavements. Since then they have both undergone two additional maintenance actives. First they were overlaid with three inches of asphalt paving. Then more recently both were sealed using an asphalt emulsion and coated with rock aggregate also referred to as seal coating or chip sealing. Unfortunately, cities like Iowa City cannot afford the expense of completely reconstructing all pavements that are old or in rough shape. The streets are prioritized for repair based on street condition and ranked by the number of vehicles traveled on the road each day. A street like yours ranks higher towards the list due to its pavement condition but much lower on list due to its low traffic volume. Every other year the City has an asphalt resurfacing program that removes and replaces the existing asphalt surface with a new, smoother driving surface. Your street has been considered for this program along with many others for a number of years. We will continue to evaluate the streets around town and add them to the program as needed. In the meantime the City's Street Department will continue to temporarily patch the potholes as they do throughout town. Please note however, removing and replacing the asphalt driving surface will not completely resolve all your concerns. Issues like stonn water drainage and the irregular curb profile will not be corrected with an asphalt overlay. During the time your street was constructed it was the design philosophy was to convey stonn water for longer distances on the paving surface than we generally do today. Street pavements designed more recently now intercept the stonn water flow more regularly with stonn intakes. Once the water enters the intake it is carried beneath the surface via a pipe network which ultimately outlets at a creek, stream or even the Iowa River. Both designs carry stonn water flow efficiently, however during heavier rain events your street tends to look more like a waterway. When this situation occurs on local, low speed streets like Crestview Avenue and the water isn't causing major erosion problems or other damage, it is generally viewed more as an inconvenience than a safety concern or hazard that needs to be corrected. I hope this helped answer some of the questions you had. If there is anything else I can do for you please call me at 356-5149. Sincerely, :;¡; , ~5 Ross Spitz Civil Engineer Iowa City Public Works Cc: Mr. Rick Fosse, Public Works Director .-" - .---- I];[ Dear Mike O'Donnell Ernie Lehman Bob Elliott Regenia Bailey Connie Champion Ross Wilburn Dee Vanderhoef, I am a student at City High School and want to address a problem on the eastern side of Iowa City. I don't have knowledge of any plans about what I am purposing but I would kindly like to ask for a response or responses from you. Either way, the problem is what I call lithe river rock roads", these streets are all over eastern Iowa City and the area around Towncrest. It is the worst along with Crestview Ave. and Elmridge streets. There are multiple reasons to fix and not just repair these streets. From personal hazards to clearance, many problems arise. Drainage is one of many, when there is a decent rain fall the street of Crestview Ave. is like a river. More immediate things come to mind to like the amount of elder people living on these streets. Potholes are increasing tire damage and over all damage of vehicles. The curbs of the streets do not do what they are there for. And during the winter season the trucks can't fully plow the streets because of the material of the street, causing: sliding, slipping and possibly a fender bender which no one likes. So if you, the City Council, could respond to my concerns it would be great. But don't forget to tell me if there are already future plans and your individual thoughts on this idea, please. Sincerely, Adam V ogel,ll th grade ....., 0 = 1<1/1 Crt5TVI'tW Avf.. = ~o .c- ::.: -I þo ::!:..v"-'A C¡+y, LÁ 1zzA'5 0-( -< ìl - -C' -J ~ ., . r" :ìl m "'" --:0 :x 0 o~ ~ - .. c..> -J ------..--------..- . .-"" ...-".-----.. .- - o~;;1 BOARD OF SUPERVISORS - Terrence Neuzil, Chairperson Pat Harney j / ,V Mike Lehman Sally Stutsman ý~ ~J Carol Thompson CJ~ June 10,2004 Marian Karr City Clerk 410 East Washington Street Iowa City, Iowa 52240 Dear Marian: During the formal meeting of the Board of Supervisors on June 10, 2004, the Board appointed one new representative to serve on the Johnson County SEATS Paratransit Advisory Committee. The Board did not re-appoint Nancy Ostrognai, because she served two consecutive terms. I have enclosed for your reference an updated list. If you have any questions, please feel fÌee to give me a call. S'.,,,,ly, ~ _l~G1· . 1 errence Neuzil ~ Chairperson TN/jh ....., 0 ~J C;;.J Enclosure x-- =-¿:o , :'þ.--, C:: 11 ~ z C)-< - - ---:r .ç- ~+<: """-1 : G, -u j---¡ -~ ::¡¡: C)~ .'-.J <::/... r:;> ~ N N H:\Boards-Commission\SEA TS ParaTransit Advisory Committee\Letter to City Clerks - One new Representatives 913 SOUTH DUBUQUE STREET, SUITE 201 lOW A CITY, ¡OW A 52240-4207 TEL: (319) 356-6000 FAX: (319) 356-6036 -'"- --- ---.---------- ------ .- ----"-----'--'--._---"---_.~------- ~ SEATS PARATRANSIT ADVISORY COMMITTEE TERM TERM BEGINS EXPIRES Donna Abens (Replaced Melvin Dvorsky) July 1 June 30 3-701 2nd Street 2003 2005 #39 Western Hills Trailer Court Coralville, Iowa 52241 Armentris Johnson (Replaced Doris Gerot) July 1 June 30 2242 -10th Street, Apt. 1 2003 2005 Coralville, Iowa 52241 Res: 341-5995 Mike O'Donnell - Appointed by the Iowa City City July 1· June 30 City ofIowa City Representative Council 2003 2005 City ofIowa City 410 East Washington Street Iowa City, Iowa 52240 Res: 356-5000 Tom Gill - Appointed by the Coralville City Council July 1 June 30 City of Coralville Representative 2004 2006 808 8th Avenue Coralville, Iowa 52241 Res: 351-4571 Chris Reynolds (Replaced Nancy Ostrognai) July 1 June 30 5027 Cosgrove Road SW 2004 2006 Kalona, Iowa 52247 Res: 683-2516 Lynne Stamus July 1 June 30 2318 Russell Drive - 2004- 2006 r-.> 0 C;) Iowa City, Iowa 52240 = ~·O .r- Res: 354-1390 <- >-1 c: -- 11 n-< -"- - ,-- Dee Vanderhoef - Appointed by the Iowa City City July 1 June 30 -j n .¡:- I -/~ IT] City ofIowa City Representative Council 2004 2006 ..-.....1 ""'" m ,-¡ City ofIowa City 0:0 ::¡¡: \J ~^ N 410 East Washington Street .. » N Iowa City, Iowa 52240 N Bus: 356-5000 .- --------~-- ~ SEATS PARATRAi.'iSIT ADVISORY COMMITTEE TERM TERM BEGINS EXPIRES BOARD OF SUPERVISORS REPRESENTATIVES Terrence Neuzil Jan. 1 913 South Dubuque Street, Suite 201 2002 Iowa City, Iowa 52240-4207 Bus: 356-6000 Mike Lehman Jan. 1 913 South Dubuque Street, Suite 201 2002 Iowa City, Iowa 52240-4207 Bus: 356-6000 EX-OFFICIO William Gorman July 1 June 30 1674 Polk Avenue NE 2004 2006 Solon, Iowa 52333 Res: 644-2140 Dave Purdy July 1 June 30 Elderly Services 2004 2006 28 South Linn Street Iowa City, Iowa 52240 Bus: 356-5217 Marc Rahe July 1 June 30 Goodwill Industries of SE Iowa 2004 2006 1410 South First Avenue Iowa City, Iowa 52240 --- Bus: 337-4158 Nancy Snider Overstreet July 1 June 30 Goodwill Industries of SE Iowa 2004 2006 1410 South First Avenue Iowa City, Iowa 52240 "" Bus: 337-4158 0 = ~ ;2:0 oL- <-.. .,...,.-. c: .- --j ~. 11 () -<, - - ---! í'~, .c- 1~ ,,,-./ ./~ iT] -- '-. rn " Ô:JJ ::;:: '-1 , . '-' "",,--/.... N .¿: » N N ".,.- - -- -- ,-.-........ _.__.__....._..._---~- Steve Atkins :;:] From: Terry Robinson Sent: Thursday, June 10, 2004 1 :11 PM To: Steve Atkins Cc: Terry Trueblood Subject: Ash Tree Concerns Recently an E-Mail from Ryan Scott HolI, a graduate student at Iowa State, was sent to numerous persons throughout the state and specifically some councilors, and others in Iowa City. The E-Mail deals with Emerald Ash Borer, an exotic beetle from Asia. It has done and is doing significant damage to Ash trees in Michigan, Ohio and Windsor Ontario Canada. There are reports that as many as 5 million Ash trees are dead, infested or dying in those areas. The Iowa Department of Natural Resources, and Department of Agriculture are very aware of the situation and are keeping us apprised of their efforts to detect any infestation in Iowa. Of course imported nursery stock from those areas is of great concern, however, most of the large tree stock sold in Iowa comes from western sources. That does not rule out the potential isolated incident, but it is helpful. To date no infestation has been detected in Iowa. As always diversity of tree species is exceedingly important. A strategy we closely watch in the Forestry division. I will keep you apprised of any developments, and will end by saying that several Municipal Arborists in the state have provided Mr. HolI with detailed guidance about blanket e-mails and their use in the Municipal Forestry field. If you have anymore questIons please let me know. (j~r~ tpuL ú~ 1 :.;:Jy lOW A CITY POLICE DEPARTMENT v11/ V USE OF FORCE REPORT (j~~ May 2004 OFFICER DATE INC# INCIDENT FORCE USED 48,16 05-02-04 4-23997 Warrant Arrest When officers advised the subject that she was under arrest she attempted to flee. The officers grabbed her arms, but she tensed up and refused to be handcuffed. When she continued to resist, the officers directed her to the floor, where she started screaming and kicked one of the officers in the face. After an officer deployed a chemical agent the subject stopped resisting and was handcuffed. 59 05-04-04 4-24329 Injured Animal The officer used his shotgun to dispatch a deer that had been struck by a vehicle. 56 05-06-04 4-24818 Trespass The subject disregarded verbal commands given by the officer and then charged at the officer. The officer deployed a chemical agent and the subject went to his knees where he then complied with officer commands and was handcuffed. 19,15 05-08-04 4-25060 Open Container After disregarding officer commands to place his hands behind his back the officer placed him against a fence and pulled the subjects hands behind his back and handcuffed him While being patted dO\\m he continually tried to turn towards the officer. The officer placed him over the rear of the patrol car where he was patted down. The subject refused to get in the patrol car and had to be physically placed in the back seat. 19,59 05-08-04 4-25079 Public Intoxication The officers approached the subject after seeing him trying to start a fight. When the subject saw the officers he tried to flee but was caught, directed to the ground and handcuffed. 55 05-08-04 4-25096 Fight The subject fled from officers, who observed him fighting. After a several block foot chase officers caught him and directed him to the ground where he was handcuffed. .- ----.,.--------" ----------~---- OFFICER DATE INC# INCIDENT FORCE USED 4 05-13-04 4-26095 Public Intoxication The officer observed the subject yelling and pushing people. He became oppositional and resistive when speaking with officers and was directed to the ground where he was restrained. He then became cooperative and was handcuffed. 4 05-13-04 4-26096 Fight When officers approached two persons who were fighting, one subject fled but tripped over a curb, fell and was handcuffed. While being walked back to the patrol car the subject dropped to the ground and had to be carried by the officers. The officers placed him into the back seat of the patrol car while he was kicking and spitting at them. 95 05-13-04 4-26166 Burglary/Drugs The subject disregarded officer commands while being searched so the officer applied downward pressure to him to have him sit on a couch. The officer then placed the subject's arms behind his back and handcuffed him. 27 05-15-04 4-26554 Bar Check While the officer was escorting the subject rrom the bar she pulled out of his grip and attempted to flee. The officer caught her by the ann and escorted her rrom the bar after placing her in handcuffs. 9 05-16-04 4-26797 Fight The officer stepped between three subjects who were fighting and then attempted to get the subject to calm down. The subject disregarded officer commands and continued to be aggressive. When he attempted to push past the officer the officer deployed a chemical agent and the subject then complied with officer commands. The subject was handcuffed without further incident. 18 05-16-04 4-26804 Fight The officer directed a subject to the ground after observing the subject involved in a fight. The subject was handcuffed without incident. 48 05-16-04 4-26947 OWl After being ptaced in handcuffs the subject elbowed the officer and attempted to walk away. The officer placed him against a wall, but the ".--- -- ,--- -----, --'---.,---'~.----'~-_.._~--. ---~ -- OFFICER DATE INC# INCIDENT FORCE USED subject attempted headbutt the officer, grazing his chin in the process. The officer then directed the subject to the floor where he calmed down and was handcuffed. 27,48,21,27, 05-17-04 4-27149 Armed Subject Officers stopped a vehicle in which it 21 was reported that the occupants had made threats with a knife. The occupants of the vehicle were ordered out of the vehicle at gunpoint. The first subject was handcuffed without incident. The second subject exited the vehicle but did not comply with officer commands to lay on the ground. When the subject lowered his hands an officer directed him to the ground, where he was then handcuffed. The knife was located by officers. 37 05-20-04 4-27710 Disorderly Conduct The officer stepped in front of a subject who was going after a second subject. After being pushed away by the officer the subject made another attempt to get passed the officer. When the officer advised the subj ect that he was under arrest he tensed up and made a fist. The officer backed up and repeatedly told the subject to turn around and place his hands behind his back. When the subject started shouting and stepped towards the officer the officer deployed a chemical agent. The subject then complied with officer commands and was handcuffed. 47 05-21-04 4-27845 Mental Committal When told she would have to get into the patrol car to go to the hospital the subject attempted to walk past the officers. The officers grabbed her by the arm and walked her to the patrol car. She refused to get into the car and was assisted by the officers. 6 05-27-04 4-28990 Suicide The officer responded to a complaint that a person had slit their wrists. When the officer got no response at the door the offer forced the door open to gain entry. 6,15 05-27-04 4-28998 Traffic Stop When the officer told the subject that he was under arrest and that he needed to turn around and place his hands - --- ... - -~----~-.._-- OFFICER DATE INC# INCIDENT FORCE USED behind his back he pulled away. The officer directed him to the ground and used a hands control technique to place the subj ect' s hands behind his back to be handcuffed. 27, 39, 13 05-29-04 4-29565 Welfare Check After being told that he was under arrest he pulled ftee of the officer's grip and attempted to flee. The officer directed the subject to the ground after a short foot chase, but the subject refused to comply with officer instructions to place his hands behind his back. The officers used hands control techniques to handcuff the subject. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library .- - -- -..------- DRAFT ~ MINUTES SENIOR CENTER COMMISSION May 10, 2004 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:00 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan. Betty Kelly, Charity Rowley, and Nancy Wombacher. Members Absent: Sarah Maiers. Staff Present: Michelle Buhman, Linda Kopping, and Julie Seal. Others Present: Charlotte Walker and Robert Welsh Recommendations to Council: None. Approval of Minutes: Motion: To approve the minutes April 20, 2004 meeting as distributed. Rowley/Hensch. Motion carried on a vote of 7-0. Motion: To approve the minutes April 30, 2004 meeting as distributed. Rowley/Kelly. Motion carried on a vote of 7 -0. PUBLIC DISCUSSION- Walker expressed concern about how Senior Center Commission meeting agendas are posted. Buhman explained that all Senior Center Commission Agenda's are posted in the Senior Center on the bulletin board near the Washington Street entrance, at City Hall on the bulletin board in the lobby, and on the Senior Center website. UPDATE ON THE COMMUNITY FOUNDATION OF JOHNSON COUNTY, IOWA, - HONOHAN Honohan reported that the City Council approved the transfer of the entire non-designated amount into the Community Foundation of Johnson County. Motion to adjourn the Senior Center Commission meeting and reconvene Immediately following the adjournment the meeting of the Iowa City Senior Center Fund Inc. Rowley/Kelly. Motion carried on a vote of 6-0. The Senior Center Commission meeting reconvened at 2:45 PM. CLASS REGISTRATION FEES- KOPPING In response to the Commission's request at the April Commission meeting, Kopping distributed a draft policy for implementing a class registration fee. The intent of this fee is to offset the cost of registration and discourage attrition between the time people enroll in classes and when the class actually begins. Kopping recommended that the $10.00 fee originally discussed by the Commission be lowered to $5.00 in order to keep participant costs down. In addition, she noted that while the Commission's original direction was to implement this fee for non-fee based classes only, it appears that it needs to be assessed to all classes requiring registration in order -- ---.- .--.---..--..- ---.-.. .....-. .,----...------...-.-..... -.. -~~.. ..--. DRAFT to be fair to all Center members. She noted that the draft policy incorporates these recommendations. Commissioners were asked to review the draft policy and be prepared to discuss it at the to be discussed at the June Commission meeting. VOLUNTEER RECOGNITION REPORT - Rowley The Volunteer Recognition breakfast will be held on June 25, 2004. Staff and Commission will request that Elder Services Inc provide assistance with preparing the breakfast again this year. Rowley asked Commissioners to select a gift to be given to volunteers at the event. Motion: To select a key-chain flash light gift to give to volunteers at the Volunteer Recognition Breakfast. Kelly/Hensch. Motion carried on a vote of 6-0. REPORT ON THE MODEL RAILROADING GROUP SPACE COMMITTEE- The Committee has not met since the last Commission meeting. BUDGET PLANNING - Honohan Lori Benz, Jo Hensch and Jay Honohan have volunteered to be on the Budget Planning Committee. The group will discuss ways to generate revenue to support the operational costs of the Senior Center. JOHNSON COUNTY TASK FORCE SENIOR CENTER/DINING REPORT Motion: To accept the April 20, 2004 report from the Johnson County Task Force on Aging. Kelly/Rowley. Motion carried on a vote of 6-0. Commissioners will discuss the report from the Task Force during the June Commission meeting. SENIOR CENTER UPDATE- Operations- Kopping Kopping and Craig Buhman plan to meet with Elder Services, Inc on Friday, May 14 in order to discuss maintenance and repairs to equipment in the kitchen. Kopping distributed a revised report of the participation in the Nutrition program. The originally distributed report over counted participation at several of the meal sites. The revised report corrected these inaccuracies. . The Commission meeting for June was rescheduled from June 15, 2004 to June 22, 2004. Programs - Sea/ Seal distributed a copy of programs scheduled for June 2004. For a complete listing of programs see the Summer Program Guide. Volunteers - Rogusky No report available. Membership and Fundraising - Buhman Buhman reported that as of May 10, 2004 there are 805 registered members, $19,402 has been collected in membership fees and $6,734.44 in donations designated to support the Operational Budget. COMMISSION DISCUSSION- Honohan will be attending the City Council meeting on June 4, 2004 and will meet with the Board of Supervisors. Betty Kelly agreed to write the web article. Motion: To adjourn. Rowley/Kelly Motion carried on a vote of 6-0. -...- -- -----,.__.__.~~-- .--- _.__n..__._____.__,.,_._._.....__._.___.,__.._ --.. Senior Center Commission Attendance Record Year 2004 Name Term 1/20 2/17 3/16 4/20 4/30 5/10 Expires Lori Benz 12/31/05 X X OlE X X X Jo Hensch 12/31/06 X X X X X X Jay Honohan 12/31/04 X X X X X X Betty Kelly 12/31/04 X X X X X X Sarah Maier 12/31/06 X X X X X OlE Charity Rowley 12/31/05 X X X X X X Nancy Wombacher 12/31/06 OlE OlE X X X X Key: X= Present 0= Absent O/E= Absent/Excused NM = No meeting -- - Not a member Senior Center Fund Inc Minutes Draft ];J MINUTES Iowa City Senior Center Fund Inc. May 10,2004 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2: I 0 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Charity Rowley, and Nancy Wombacher. Members Absent: Sarah Maiers. Others Present: Michelle Buhman, Linda Kopping, Susan Rogusky, Julie Seal, Charlotte Walker, and Robert Welsh Iowa City Senior Center Fund Inc. Call to order the meeting of the Iowa City Senior Center Fund Inc. ADOPTION OF BY-LAWS Motion: To adopt the by-laws ofthe Iowa City Senior Center Fund Inc. Rowley/Wombacher. Motion carried on a vote of 6-0. ELECTION OF OFFICERS Motion: To have the same slate of officers as the Senior Center Commission, that is, Honohan as President, Betty Kelly as Vice President, Charity Rowley as Secretary. Hensch/W ombacher. Motion carried on a vote of 6-0. RESOLUTION DESIGNATING DEPOSITORY Honohan distributed a resolution designating a depository. The resolution authorizes the President, Vice-President, and Treasurer to open a bank account and deposit and withdraw funds, as they deem appropriate, in accordance with the Iowa City Senior Fund Inc by-laws. Motion: To adopt the resolution naming Hills Bank and Trust Company as the depository fund for the Iowa City Senior Funds Inc. Rowley/Wombacher. Motion carried on a vote of 5-0. Honohan abstained due to a potential conflict of interest. AUTHORIZATION OF OFFICERS TO INVEST IN THE COMMUNITY FOUNDATION OF JOHNSON COUNTY Approximately $150,000 of Senior Center Gift Fund money is available for the transfer into the Community Foundation of Johnson County. Board members discussed that the interest ti-om the Endowment Fund would provide financial support for the Senior Center Operational budget and that the Charitable Giving Fund would support Senior Center programming costs. Board members discussed at length how much money should be deposited into each account. --. ..- ------ - ,---~---- ~~-- - -------------~._--_.-------"-----._--' Senior Center Fund Inc Minutes Draft Motion: To authorize the Treasurer to deposit the $150,000 received from the Senior Center Gift Fund with $50,000 allocated to the Commnnity Foundation Eudowment and $100,000 allocated to the Charitable Giving Trust Funds. Rowley moved aud the motion failed due to a lack of a second. Board members questioned whether or not the government agencies would look at the creation of the endowment fund as a way to reduce their support to the operational budget. Honohan replied that he did not believe this would not effect the amounts contributed by Iowa City and Johnson County. The Community Foundations management fee is 1.5%. The percentage of income will vary trom year to year. Motion: To authorize the treasurer to invest $100,000 of the funding received from the Senior Center Gift Fund in to a Senior Center designated endowment fund in the Community Foundation of Johnson County. The balance of the funding received from the Senior Center Gift Fund shall be placed in a Senior Center designated account in the Charitable Giving Trust Fund of the Community Foundation of Johnson County. W ombacher/Hensch Board discussion. Motion: Amend the motion to move $75,000 in each fund. Amendment failed. Motion carried on a vote of 5-0. Kelly abstained. The Johnson County Community Foundation will be holding a breakfast on June 17,2004 to celebrate the foundation hitting the million-dollar mark because of this transfer. Adiournment Motion to adjourn and to reconvene as the Senior Center Commission. Hensch/Kelly. Motion carried on a vote of 6-0. .- ~-~ .__..._ __._.'.__'_' _...._,._ ._._ ..._.____.__... . _ ._,_.. _._._.....u_.._ -.-.---. ~ MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MAY 20,2004 - 6:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Jerry Anthony, Erin Barnes, Lori Bears, Matthew Hayek, Shellie Mackel, Jayne Sandler Members Absent: John Deeth, Mark Edwards, William Greazel Staff Present: Tracy Hightshoe, Stephen Long Public Present: Robert Burns, Charles Eastham CALL TO ORDER Chairperson Hayek called the meeting to order at 6:40 PM CONSIDERATION OF THE MINUTES OF THE APRIL 15. 2004 MEETING Motion: Sandler moved to approve the minutes as presented; Anthony seconded the motion. All in favor; motion passed 6-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA None. NEW BUSINESS Review of Allocation Process - Chairperson Hayek asked members to consider whether a subcommittee should be created to look at ways to improve the allocation process or whether they should have discussion now and forward suggestions without creating a subcommittee. He asked if anyone had suggestions regarding the schedule, the visits or the format of applications. Mackel said the visits were helpful, but Sandler asked if there could be more time for making visits prior to the allocation process. Chairperson Hayek suggested moving up the date of application to allow more time to schedule visits. Sandler also commented that something needed to be in place to help first time applicants understand the process better, such as a required counseling session. Long noted that some entitlement communities require attendance at a workshop. Chairperson Hayek suggested a one-time hour-long training session for new applicants. Sandler suggested that videotaping the process and making it available to new applicants to review might be helpful in easing their anxieties and increasing their understanding of the process. Chairperson Hayek also observed that applicants often list items on the application that have little relevance to what they are applying for in terms of the budget, which is confusing. Long suggested that the question on the application be clarified. Summer Schedule - Chairperson Hayek stated that one meeting in the summer is typically skipped and asked if members had a preference. Hightshoe observed that the HCDC celebration would take place on the third Thursday in July and that the July meeting could be held shortly before or after the celebration or skipped. Long observed that August was historically the month taken off by the Commission. It was decided that the meeting in August would be skipped and that a short meeting would be held on the third Thursday of July to coincide with the celebration. Upcoming HCDC Appointments - Chairperson Hayek stated that the terms of Lori Bears, John Deeth and himself expire September 1, 2004. Bears and Chairperson Hayek will reapply to continue their terms, but it is unclear whether Deeth will reapply. Chairperson Hayek asked members to encourage qualified individuals they know to apply. It was noted that the applications are due on June 9, 2004. OLD BUSINESS Discussion of National Community Development Week Celebration - Hightshoe stated that the celebration would be held on Thursday, July 15, 2004 from 4:30 - 6 PM at the Rack. It is HUD's 3D-year anniversary of CDBG Funds. She said there are several big projects in the works. Possible contributions - ------._,-----. ----- .-- ------~-~--,,--- -- ~---..-----'-". Housing and Community Development Commission Minutes May 20, 2004 Page 2 to the Celebration include an art gallery of local student work and a basketball tournament. A speaker is being sought for the event, and awards will be presented. Hightshoe mentioned that banks will be approached for $100-$200 food donations. Burns & Burns L.C. - Garden Prairie - Discussion of FY03 HOME Funds - Chairperson Hayek stated that everyone should have a memo from the City Staff regarding the Garden Prairie issue that was tabled in April's meeting to await the outcome of the FY04 appeal with IFA, which was also denied in April. Burns stated that the last family tax credit project built in Iowa City was placed in service in 1992. Since then they have made several attempts at joint ventures with the Greater Iowa City Housing Fellowship to rezone properties as multi-family, but these were denied. They then decided to use the strategy of scattered site housing and buy duplex lots for the Prairie Garden project. However, they ran into problems obtaining the land, which led to the application to HCDC to acquire the land. They currently have seven duplex lots on which to build 14 duplexes. Burns stated that their application for tax credits was denied because they did not score high enough on the Qualified Allocation Plan (QAP), which is the guideline IFA uses to fund projects. The QAP changes every year, and this contributed to the denial of their appeal. Burns recommended that a subcommittee be formed to meet with IFA before they develop the QAP this year to ensure Iowa City's fair share of family housing. Burns added that Des Moines consistently receives family housing while Iowa City does not. Burns stated that another obstacle to obtaining tax credits was the fact that a cost cap was instituted (the 221 D-3 mortgage limits) which uses mortgage limits for buildings that do not include duplex units. Burns offered to give back the funding received from HCDC but reiterated that in order to have family housing buiit with the low-income housing tax credit, members of HCDC need to meet with Michael Tramontina this summer before the QAP comes out in June or July. Chairperson Hayek was hesitant to discuss the formation of a subcommittee without it first appearing on the agenda to allow the public the opportunity to voice their opinion on the subject. Members discussed this and agreed that it should be discussed at the June meeting. Sandler asked Burns if any other alternatives had been considered. Burns stated that a possibility would be to use tax-exempt bonds to finance the property, since there is an automatic allocation of 4% tax credit that does not require any application for tax credits. However, Burns noted that this alternative still needs to be considered to see if it is economically feasible. Hightshoe explained that HCDC's current policy for unsuccessful or delayed projects requires the recapture of all CDBG/HOME funds after two unsuccessful application rounds for Low-Income Housing Tax Credits (LlHTC). This policy was adopted after MetroPlains Development was unsuccessful after two rounds in securing LlHTCs and the commission voted to recapture the funds. Discussion followed regarding the policy relative to the Prairie Garden project. Chairperson Hayek summarized the situation, stating that although the recapture policy technically does not apply to the FY03 funds, a consistent message needed to be sent to applicants that funds will be recaptured if they have not resulted in actual units with people living in them after a certain period. Mackel asked Burns what his plans were for the project if funds were not recaptured. Burns replied that they would first look at private activity bonds, but if that is not feasible, they would apply for tax credits for FY05 and work on IFA one more time to change the scoring and revise cost caps to cover duplexes. Discussion followed of possible solutions other than recapturing funds by reselling the lots, which likely would not be available again for affordable housing. Motion: Sandler moved to allow Burns & Burns up to 60 days to pursue other alternatives to low· Income tax credits (I.e. private activity bonds, partnership with other affordable housing developers) for affordable home ownership In order to continue with FY03 development. Barnes seconded the motion. Allin favor; motion passed 6-0. MONITORING REPORTS Elder Services Inc. - Small Repair Program - Mackel reported that services have picked up in 2 different areas: 1) the home safety assessment program does 3-4 inspections per week with each taking 2 hours to look for accessibility and other safety issues; they have 300 people in case management and currently serve about 95 of them; 2) mobile home repair does structural repairs but is busiest with air conditioning repair right now as there are many people with health problems such as asthma; they have spent down $17,000 and served 40 households, receiving several calls a day. Housing and Community Development Commission Minutes May 20, 2004 Page 3 Community Mental Health Center - Facility Rehabilitation - Mackel reported that their original application was to convert their basement for medical storage, but this was started early in order to comply with HIPAA regulations. With the City's approval, the money was used instead to rehab the old medical file storage facility and client service space to provide better accommodations for client services. Money was spent for a furnace and carpeting. $200 remains and will be used to buy exterior paint. Shelter House - Outreach Coordinator - Sandler reported that funding has been spent to hire an outreach coordinator who handles a caseload of 9 (it varies with the time of year), helping with the facility as well as a variety of services involving mental health, medication, and employment. Maximum stay at the Shelter House is 90 days, but the average stay is about 45 days depending on the length of time it takes individuals to afford their own place. Free Medical Clinic - Case Management - Deeth was not present to report, but Sandler stated that last year the case management position was responsible for about 50 cases and that the case load is growing. City of Iowa City - Housing Rehabilitation - Barnes reported that the Housing Repair Program (in place since 1977) is directed at owner occupied units within Iowa City. She stated that there are certain priorities that are assigned a point value that partly determines a person's standing on the wait list. These priorities include the following: income level ($55,800 for a family of four), elderly status, handicap/disabled status, family status, self-sufficiency efforts and the date of the application. There are currently 52 people on the wait list. The program helps people with roofing, siding, painting, concrete, windows, doors, heating, flooring, electrical, plumbing, plaster and drywall. The program also makes modifications to homes to accommodate people with disabilities. People are generally satisfied with the program though some have voiced frustration regarding the amount of regulations that can drive up the overall cost. The money for repair projects is given as a loan and must be paid back by the occupants but generally not until the house is sold. HACAP - Transitional Housing - Hightshoe reported that two units were purchased at the beginning of the fiscal year for transitional housing. One of the units is located near Westwinds Drive, the other in the Saddlebrook area. Sandler asked who covers the condo fee. Hightshoe responded that HACAP owns the condos and therefore covers the fee while charging rent based on the tenants' ability to pay. For this reason, the rent varies but must be at least $25 with a two-year maximum for the tenants, who must be part of the counseling program. Greater Iowa City Housing Feltowshlp - Peninsula Affordable Rental - Eastham reported that construction has begun on all of the units, including two duplexes, a townhouse and an apartment complex. The project will be finished by the end of winter. Chairperson Hayek asked what the additional cost was to the developer to build affordable housing under the stricter architectural guidelines. Eastham speculated that it was several thousand dollars per unit. The total cost of the duplex and town house units, including the housing and fellowship fees, will be about $130,000/unit; the cost of the multiplex (10 units) will be $120,000/unit. The additional cost will apply more to the apartment complex than to the others. Eastham downplayed the effect of the stricter guidelines, stating that it has not been terribly expensive and adding that the land ended up costing them $22,000/unit. Ruby's Pearl - Micro-Enterprise - Long reported that Ruby's Pearl is doing better. Business has been slow since moving from Linn Street to their new location on Market Street. Their clientele has changed dramatically, but they are adjusting to the new market and things are much better after a bleak December. June 1, 2004 is the next deadline for the business to prove they are financially able to begin repaying their loans. Before they can receive additional funding, they must show that they are not in danger of going under and must resume payments based on what they currently owe. ADJOURNMENT MOTION: Sandler made a motion to adjourn; Mackel seconded. Allin favor; motion carries 5-0. The meeting adjourned at 8:25 PM Board or Commission: Housing & Community Development Committee ATTENDANCE RECORD YEAR 2004 May 20, 2004 TERM NAME EXP. 1/15/04 2/18/04 2/19/04 3/18/04 4/15/04 5120/04 6/17/04 7/15/04 8/19/04 I Jerry Anthony 9/1105 X X X X X Erin Barnes 9/1106 X 0 X X X Lori Bears 9/1104 X 0 X X X ¡ John Deeth 9/1104 X X X X OlE Mark Edwards 9/1105 0 X X X 0 William Greazel 9-1-06 X X X X X ! i Matthew Hayek , 9/1104 X X X X X Michelle Mackel 9/1106 X X X X X i Jayne Sandler 9/1105 , 0 0 X X 0 1 KEY: X = Present ! o = Absent ì OlE = AbsentlExcused I NM = No meeting I --- = Not a Member j I ][] MINUTES Preliminary HISTORIC PRESERVATION COMMISSION JUNE 10,2004 -7:00 P.M. EMMA HARVAT HALL - CIVIC CENTER MEMBERS PRESENT: Michael Gunn, Michael Maharry, Mark McCallum, Amy Smothers, Paul Sueppel, Tim Weitzel MEMBERS ABSENT: James Enloe MEMBERS EXCUSED: Jim Ponto, Justine Zimmer STAFF PRESENT: Shelley McCafferty OTHERS PRESENT: Chris Weckmann CALL TO ORDER: Chairperson Maharry called the meeting to order at 7:01 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Historic Review: 728 Dearborn Street. McCafferty stated that this project involves a number of changes to a contributing property in the Dearborn Street Conservation District. She said the owners propose to remove an original gable window in the attic. McCafferty said she has recommended against the removal of that window. McCafferty said the owners also propose to remove the square windows on the end walls of the dormers. She said the dormer likely is original as are these distinctive windows. McCafferty said the windows on the east side, the long wall of the dormer, were probably added when the 1960s addition was constructed. McCafferty said the owners propose to replace the doors and windows on the north and south sides of the gable addition on the back with a horizontal window on either side. She said the applicants will be removing the chimney and install fireplace along one of the walls of the addition. McCafferty said the fireplace would vent directly outside, and the owners would like to have windows above the fireplace and mirror the same thing on the other wall. McCafferty said the owners propose to replace the windows on the gable end of the addition with French doors. She said the addition of French doors is allowed by the guidelines. McCafferty said the owners propose two additional windows on the east wall of the dormer. She guessed that the windows had been replaced in the 1960s. She said the owners would like to have two more windows to get more light in the room. McCafferty recommended that the owners use two pairs of windows with some space in between. McCafferty said the owners propose to replace the kitchen window with a window that is twelve inches smaller in height. She said this is a result of Building Code issues resulting from moving the stove to the window side of the kitchen. _. .~-- .- .-------,----~-- .- -------- ~------~---"-"-"-"~--'-' Historic Preservation Commission Minutes June 10, 2004 Page 2 Weckmann addressed the items and concerns with some proposed amendments for several of the items. Weckmann said, regarding the gable end on the second floor and the window he originally proposed to remove, he now proposes to leave the window. He said he would finish the interior around it but leave it in place so that it will not be an issue from an exterior perspective. Weckmann said that, regarding the square windows on the ends of the shed dormer, the current homeowner at one time repiaced the two windows on the east wall of the dormer, although the little ones could be original. He proposed to replace what is there with a new window that looks similar. Weckmann referred to the list he had provided showing what the windows would look like and giving their perspective. Weckmann said he understood the concern that the long window on the first floor addition is not usual for this style of house. He said that to make it more acceptable, instead of using one long strip of windows, he would like to use two sets of windows that are 16 inches high and three feet long and have the sets separated. Weckmann said they would have the proper trim and spacing between them. He said the windows would have vertical muntin strips to break up the panes. Weckmann said the French doors would also have vertical muntin strips. Weckmann said the east wall of the dormer would have two smaller windows mulled together so that there are two separate units of two smaller windows mulled together. He said the separate units would be spaced apart with the proper trim and a little bit of siding between. Weckmann said he tried to make the windows narrow to keep the elongated look that is consistent with the house. Weckmann said the kitchen window is an original window. He said the owner would like to move the stove to the window side of the kitchen to make the kitchen more usable. Weckmann said he would need to raise the sill up to meet the building code. He said that will also make the window narrower to keep the same look. Weckmann said the chimney is deteriorating and falling apart, and it leaks into the attic so that it will need to be removed. He said he also plans to get rid of the existing wood stove venting. Weckmann said the owners want to bring the house back to a more traditional look. Weckmann said, regarding the gable ends of the second floor, one window would be left and then sealed off, and the other window is usable so it would be replaced. Gunn asked about the location of the transom units, and Weckmann showed him the locations on the diagram. He said the transom units are symmetrical in the room. Gunn said this is an unconventional use of transom units, but it seems okay to him on the addition in the back. Weitzel agreed that, given the age of the addition, the transom units are acceptable. McCallum asked Weckmann if he would be removing the side door, and Weckmann confirmed this. Weitzel asked about the dimensions of the new window in the kitchen. Weckmann said the current window is four by four, but he thought the new window would end up being three feet by three feet. MOTION: Gunn moved to approve a certificate of appropriateness for the revised plan for the project at 728 Dearborn Street presented by Chris Weckmann at the June 10, 2004 Historic Preservation meeting, with the amendment to proposal number one that the south gable end window will not be removed and the north window will be replaced to match the original. Weitzel seconded the motion. Weitzel said the chimney is in really bad shape and is hardly visible from the street. Gunn said the guidelines were written so that chimneys like this could easily be demolished. .- .---- -~-- ,.~,----------- Historic Preservation Commission Minutes June 10, 2004 Page 3 The motion carried on a vote of 6-0. Maharry asked Weckmann if the changes he made resuited in a much higher cost than what was originally proposed. Weckmann said he was okay with this. He said the only thing he had to change that added any cost at all was replacing the small windows in the gable instead of eliminating them. Minutes: Mav 27.2004. MOTION: Sueppel moved to approve the minutes of the May 27, 2004 Historic Preservation Commission meeting, as written. Gunn seconded the motion. The motion carried on a vote of 6-0. ITEMS FOR DISCUSSION: McCafferty said there was a situation in the Housing Department in which a contractor applied for a permit to remove a historic porch and replace it with a sun porch. She said the application was in the HIS office for about two weeks before the contractor was informed that the permit required historic review. McCafferty said the owner was quite displeased at the delay. McCafferty said there was not an opportunity to post a new agenda adding this item for consideration of the project 24 hours in advance of this meeting. She said informed the owner that she would request that the Commission have a special meeting next week for consideration of the application. The consensus of the Commission was to hold a meeting on Monday at 7:00 p.m. Weitzel said a concerned citizen recently spoke to him regarding a couple of issues. He said that Housing Inspection Services (HIS) apparently requires inspections for smoke detectors on any building permit. McCafferty said there are a few things that don't require smoke detector inspection. She said it is standard practice that when a project requiring a permit affects the interior of the building. HIS also checks to insure there are working smoke detectors. Weitzei said the citizen wanted the Commission to put pressure on HIS to not do that. Weitzel said the citizen also had a complaint about the fee structure, as she felt that a $35 fee is regressive but a smaller fee would not be, because if a homeowner replaces one window at a time, it costs a lot more than for someone who can afford to replace all their windows at once. Weitzel said he thought the best thing the Commission could do to respond to these kinds of complaints would be to have neighborhood meetings or some kind of public seminars to explain the permit process to people. McCafferty stated that a homeowner could apply for a permit or historic review for many smaller projects, but complete them over a period of time. Weitzel said he suggested that the woman approach City Council with her suggestions or come before the Commission to discuss any concerns. McCafferty said the Commission would like to make the fee structure as equitable as possible, but she did not think the Commission should be involved with health and safety issues. Regarding the proposed north side districts, McCafferty said they were to be reviewed on Friday the 11th by the State Nominations Review Committee. She said that when the letters were sent by the State, a group of seven owners in a portion of the proposed Gilbert/Linn Street District that is zoned for commercial use sent letters of protest to the State. McCafferty said if over 50 percent of the property owners in the district protest, then the district would not be designated. but it would proceed to the federal level for determination of eligibility and everyone else in the district would still be eligible for incentives. McCafferty said it has now become a political issue. She said that when the City Council signed the resolution to give the Commission authorization to get the grant, that was its stamp of approval to proceed with these districts. McCafferty said she sent out an information packet earlier in the day to City Council members. She said the data contained all of the letters, information regarding what the National Historic Preservation Commission Minutes June 10, 2004 Page 4 Register nomination means, the completed nominations and a memo to discuss the process and ramifications to property owners and addressing the concerns of the protesters. McCafferty pointed out that the local designation is a completely separate process from National Register nomination. She said that the State has agreed not to forward its recommendations to the federal level for 60 days, in order to give the City Council time to review the information and recommendations. McCafferty said the Commission may want to hold another educational meeting regarding the districts and the process. She said that seven owners out of 80 owners of 103 separate properties are protesting the designation. McCafferty said that Don Cochran is buying the McCollister Homestead with plans to do an OPDH development there. She said Cochran plans to save and rehabilitate the house and then also develop the upper portion of the property. McCafferty said there would be a public hearing regarding rezoning the property from JDRM to IDRS. Actual development will not be reviewed until the property is again rezoned to OPDH. McCafferty said the Melrose Historic District would also be reviewed by the State tomorrow. ADJOURNMENT: The meeting was adjourned at 8:02 p.m. Minutes submitted by Anne Schulte data on citynVpcdlminuteslhpcl2004/hpc06-10-Q4,doc ,,- - . -.....---._--- -----~------------_. ____________m__"__'"._ .__"____ ---..'"-- Board or Commission: Historic Preservation Commission ATTENDANCE RECORD YEAR 2004 June 10,2004 TERM NAME EXP. 1/8/04 1/22/04 2/12/04 2/26/04 3/11/04 4/8/04 4/22/04 5/13/04 5/27/04 6/10/04 ! Amy Smothers 3/29/05 NM NM X OÆ X X X X X X James Enloe 3/29/06 NM NM OÆ X X X 0 0 0 0 I Michael Gunn 3/29/07 NM NM OÆ OÆ X OÆ OÆ X X X , , Michael Maharry 3/29/05 NM NM X X X X X X X X , i Mark McCallum 3/29/06 NM NM X X X X X X X X James Ponto 3/29/07 NM NM X X X X X X X OÆ Paul Sueppel 3/29/06 NM NM OÆ OÆ X X X X X X Tim Weitzel 3/29/05 NM NM X X X X OÆ X X X Justine Zinuner 3/29/07 -- -- -- -- -- OÆ OÆ OÆ X OÆ KEY: X = Present o = Absent OlE = AbsentJExcused NM = No meeting 1 MINUTES ][] SCATTERED SITE HOUSING TASKFORCE JUNE 7, 2004 - 5:00 p.m. EMMAJ. HARVAT HALL, CITY HALL Members Present: Don Anciaux, Jerry Anthony, Darlene Clausen, Matthew Hayak, Jan Leff, Jan Peterson, Joan VandenBerg, Sally Stutsman Members Absent: None Staff Present: Steve Nasby, Steve Rackis Others Present: Maryann Dennis, Charles Eastham, Allen Axeen and Mick Bowers Call to Order Chairperson Hayek called the meeting to order at 5:05 p.m. Approval of Mav 12' 2004 Minutes MOTION: A motion was made by Don Anciaux, seconded by Sally Stutsman, to approved Minutes of the May 12 meeting, subject to revisions. The Motion carried 8-0. Matthew Hayek noted all revisions on his copy of the Minutes and gave the copy to staff to make the changes. Communitv Development Block Grant Proaram (CDBG) and HOME Investment Partnerships Proaram Steve Nasby, Community and Economic Development Coordinator, described some similarities and general requirements of the federally-funded CDBG and HOME programs. Both are guided in Iowa City by a consolidated plan, also called CITY STEPS. The plan outlines how Iowa City will spend these resources in a five-year period of time. The City has completed its 20' five-year plan and is currently working on producing the 3" five-year plan. At this point the City has begun gathering demographic data. Both programs are meant to be a leveraging type of program. Typically they are not sole funders of activities of the programs and can use other funding resources. They also share fair market rent levels, which includes utilities for affordable rental projects and income guideiines. (Refer to page 53 of the taskforce's binder) Nasby said that according to the U.S. Department of Housing and Urban Development (HUD), the federal agency that awards and oversees these funds, Iowa City is what is know as an entitlement city. An entitlement city is where HUD allocates CDBG funds directiy to the city for its use in assisting low- moderate income persons. Iowa City is one of 10 entitlement cities in the state of Iowa. In 2003, the federal government allocated $950,000 to Iowa City; $826,000 in 2004; and $804,000 in 2005. The drop in funding is due to inclusion of new census information, which showed that the poverty rate in Iowa City has gone down and its growth rate was more rapid than the national average. In addition, at the national level the same amount of money is allocated to the CDBG fund, but more cities are involved and this mean less funding. Nearly all of the CDBG funds used is for the benefit of low and moderate income persons (with the exception of the 1993 CDBG flood monies), which includes housing, publiC faciiities and pubiic services. Public services funds are basically used for operational expenses of non-profit organizations, and is limited by HUD to 15% of the CDBG monies the City receives each year. Funds are also earmarked for housing rehabilitation and economic development, which includes such activities as job creation and job retention. The spending of CDBG funds must comply with three national objectives: urgent need; slum and blight; and low to moderate income persons. Nasby said that there is an annual application process the City conducts each year for organizations requesting CDBG funding. This process includes an appiication period (December - January), public meetings conducted by the Housing and Community Development Committee (HCDC) (February - March) to review and rank the applications, a pubiic meeting by HCDC to form a recommendation to the City Council (March), a pubiic meeting held by the City Council (April- May), approval of an annual action .- - .- -.-.- _.__..____..___ ____.__.....____n______ -----.--..- Scattered Site Housing Taskforce Minutes June 7, 2004 Page 2 plan by the City Council (May) and then the submission and approval of the annual action plan by HUD (May - June). A list of the projects Iowa City has funded in the last three years are shown on pages 56-58 of the taskforce's binders. CDBG prohibits the use of dollars for construction of new housing. Clearing of land, land acquisition, soft costs (e.g. design), housing rehab and building acquisition is permitted. The HOME Program started in 1990 and focuses only on housing, either by ownership, rental, rehabilitation or tenant-based rent assistance. Iowa City is an entitlement city for this program as well, except HUD calls them participating jurisdictions. In the last 3 years the City has received more than $700,000 each year. Typically the projects funded by the City of Iowa City get other public resources such as State HOME funds or Low Income Housing Tax Credits. For every $1 put in by Iowa City an applicant can apply for $3 from the HOME program and the State's per project cap is $800,000. The application process for getting HOME funds is the same as for CDBG. HOME funds are essentially given as loans so the funds will be repaid and are then available again for other projects. The Council has set a policy for loans, the terms for nonprofits is 0 % rate; for-profit entities it is a fioating rate based on the prime rate less 2 %. Nasby also noted that at least 15% of HOME money must go to nonprofit housing organizations according to the federal rules. Greater Iowa Citv Housino Fellowship Maryann Dennis, Executive Director of the Greater Iowa City Housing Fellowship (GICHF) outlined GICHF's rental housing program and general philosophies established by its board of trustees. GICHF was established in 1990 to address the shortage of safe, decent, and permanent family rental housing. The GICHF has grown into one of the most successful CHDOs in Iowa. The GICHF has determined that stable, affordable housing keeps adults in jobs and kids in school. And that Johnson County is the most housing cost-burden county in Iowa. As a long-time proponent of scattered-site affordable housing, the GICHF currently owns and manages 110 rental units in Iowa City and Coralville. Dennis distributed a handout profiling their rental units as of the end of 2003. Since then they have purchased a three- building, 16-unit apartment complex in Coralville. Rental units are located in 13 of the 15 elementary attendance areas, excepting the Lincoln and Wickham areas. The GICHF's portfolio includes single-family homes, duplexes, townhouses, apartments and condos. They either construct or acquire and rehab properties. Substantial rehabilitation of existing properties preserves and improves neighborhoods. Scattered-site affordable housing increases mixed income neighborhoods by placing affordable rental units in areas that are already market rate neighborhoods. The GICHF feels they own some of the nicest rental units in Iowa City and Coralville and that they have established exceptional rental management practices and diligently select tenants. Trustees and staff live in these areas. According to Dennis, 64% of their rental units have elementary-age school children; 10% of those with elementary-age children have income that exceeds qualification for free/reduced lunch programs. In a continuing effort to further disperse rental housing programs, the GICHF has a five-year plan to develop in the Peninsula neighborhood. They expect to own and manage 21 rental units once the neighborhood is built out. A plan for 20 units in Longfellow Manor was reduced to 6. The GICHF also formed a successful partnership with a local developer and built 16 units in the Weber area. On two occasions the GICHF applied to Iowa City to rezone land for affordable rental property, in the Shimek and Weber areas. Neither was approved by the Planning and Zoning Commission or by the City Council. The GICHF faced severe opposition to both applications. Charles Eastham, Board of Trustees, reviewed the elementary school Free/Reduced Lunch enrollment for 1995 and 2003. It was noteworthy that many schools decreased enrollment, yet these same schools increased the number of F/R students. ..- . - -- ._-----~--- .- -- ------ -----~~ .____,____u Scattered Site Housing Taskforce Minutes June 7, 2004 Page 3 Hawkeve Are Communitv Action Proqram AI Axeen, Housing Director for HACAP stated that HACAP is a CHDO in Iowa City and Cedar Rapids. About 10-12 years ago, the board of directors decided to restrict HACAP to transitional housing. All other units were taken over by MAP. Transitional housing is a two-year program where the family pays 30% of their income toward rent, and must either be working or in school. They have in-home counseling and are subject to frequent housing inspections. There are 128 units in four counties. Johnson County has 42 units, 18 of which are under HUD programs and 24 that are not. HACAP operates the 24 as if they were under HUD. There are two requirements: 1) that home counselors have Family Development Certification and, 2) that points are given for people with young children. This ties the young children to Headstart services. The 42 units in Iowa City are composed of 44 adults and 109 children, so most are single-parent households. The units are primarily located near the Weber, Wood and Twain areas. These families are probably the hardest to serve because they are the most dysfunctional and have the most barriers. Most come to the program from domestic vioience shelters, emergency shelters and off the street. Many have a family member that has been diagnosed with CMI. If the family makes it through the two-years, the program can make a difference for them. However many families drop out in the first three to six months. Successful Livinq, Inc. Mick Bowers, Executive Director, reported that Successful Living, Inc. is a supportive housing program. There are 37 SROs (single room occupancies) in Iowa City. Twenty males live at 716 Dubuque St., eight females at 214 Church St., and 416 S. Dodge houses nine coeds. The program has about a two-year limit and participants must be at least 18 years old. They pay rent of $275 per month plus a $250 deposit. Successful Living has a staff of 15, up from five three years ago. The staff is not live-in and most act as daytime counselors. Mick's wife is a registered nurse who helps the people take and monitor their meds. Quite a few are diagnosed with CMI. Successful Living has state accreditation through MHDD and is a SCL (Supportive Community Living provider). Most of their referrals are from Hope House, Mercy Hospital, University Hospital and through MHDD. Mick has contracts with 19 counties in Iowa. The participants live in Iowa City but their legal county of residency is among the 19. That county, rather than Johnson, funds the services. Last year there were 165 people on the waiting/referrallist. Other Business The July 5 meeting is rescheduled for July 12'h due to the July 4th holiday. The second meeting in July will be on the 19th The next meeting is June 21 ". Greater Iowa City Housing Fellowship was asked to attend the June 21 meeting. Adiournment There being no further business to come before the Taskforce, the meeting adjourned at 7:19 p.m. data on citynVpcdlmnutesfscattered sitef06-07-04 ssht.doc ...-.....- -- ____n....__._.._ -~_._.._..- .."-..-..-.,.-. ...-.,-,-..---.------.- --. ,,-_. Board or Commission: Iowa City Scattered Site Housing Taskforce ATTENDANCE RECORD , 2004 JUNE 7, 2004 NAME 4/29 5/12 5/17 6/7 6/21 , I X X Don Anciaux X X i Jerry Anthony X OlE X X Darlene Clausen X X X X Matthew Hayek X X X X Jan Leff X X X X Jan Peterson X X X X Sally Stutsman OlE X X X Joan VandenBerg X X X X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member