HomeMy WebLinkAbout2004-06-24 Info Packet
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'Ç,.' ......~ CITY COUNCIL INFORMATION PACKET
-.. u- June 24, 2004
CiTY OF IOWA CiTY
www.icgov.org
I MISCELLANEOUS ITEMS I
IP1 Tentative City Council Meeting Schedule and Work Session Agendas
IP2 Memorandum from Dale Helling, Assistant City Manager: Cable Franchise Renewal Update
IP3 Memorandum from Police Chief to City Manager: Johnson County Ambulance
IP4 Memorandum from City Clerk: Iowa League of Cities Annual Conference
IP5 Memorandum from Steven J. Rackis, Director of the Iowa City Housing Authority, to the City
Manager: Pheasant Ridge
IP6 Email from Sherry Kuntz (Grassley): Economic Development Forum for Small and Medium
Sized Businesses
IP7 Memorandum from Brad Neumann. JCCOG Solid Waste Management Planner. to the City
Manager: Plastic Container Recycling at the Iowa Arts Festival
IP8 Letter from Richard F. Ammar, Jr. to Karin Franklin, Director of Planning and Community
Development: Kennedy Parkway and Camp Cardinal Road
Ipg Agenda Packet for: June 17 PATV Board of Directors Meeting
IP10 Scattered Site Housing Taskforce: July 7. 2004
IP11 Agenda: July 1, 2004 City Council Economic Development Committee
IP12 Information from Mayor Pro tem Wilburn: ECICOG Meeting June 24, 2004
I PRELIMINARY/DRAFT MINUTES I
IP13 Parks and Recreation Commission: June 9, 2004
IP14 Board of Adjustment: June 9, 2004
IP15 Public Library: May 27. 2004
IP16 Human Rights Commission: May 25, 2004
IP17 Public Art Advisory Committee: June 3, 2004
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~ ¡ I 06-24-04 I
--= ~~ IP1
~~~W;!':'t City Council Meeting Schedule and
::' _..,~
-.;... Work Session Agendas June 24. 2004
CITY OF IOWA CITY
www.icgov.org
I TENTATIVE FUTURE MEETINGS AND AGENDAS I
· MONDAY, JULY 5 Emma J. Harvat Hall
Independence Day Holiday - City Offices Closed
Work Session Cancelled
· TUESDAY, JULY 6 Emma J. Harvat Hall
TBA Special Work Session
7:00p Formal Council Meeting
· MONDAY, JULY 19 Emma J. Harvat Hall
Work Session Cancelled
· TUESDAY, JULY 20 Emma J. Harvat Hall
Formal Council Meeting Cancelled
· WEDNESDAY, JULY 21 Coralville City Hall
4:00- 6:00p RESCHEDULED FROM JUNE 23- Special Council Work Session
Joint Meeting - Johnson County Board of Supervisors, Iowa City Community
School Board, Cities of Coralville, North Liberty and City of Iowa City
. Separate Agenda Posted
· MONDAY, AUGUST 2 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, AUGUST 3. Emma J. Harvat Hall
7:00p Formal Council Meeting
· MONDAY, AUGUST 16 Emma J. Harvat Hall
Work Session Cancelled
· TUESDAY, AUGUST 17 Emma J. Harvat Hall
Formal Council Meeting Cancelled
· MONDAY, AUGUST 30 Emma J. Harvat Hall
6:30p Special Council Work Session
· TUESDAY, AUGUST 31 Emma J. Harvat Hall
7:00p Special Formal Council Meeting
· MONDAY, SEPTEMBER 6 Emma J. Harvat Hall
Labor Day Holiday - City Office Closed
Work Session Cancelled
Meeting dates/times/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters
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I ~ ¡ CITY OF IOWA CITY~
~~~~1It
-..;;;:.,... "'IIIII~ MEMORANDUM
.......~
Date: June 23, 2004
To: City Council
From: Dale Helling, Assistant City Manager
Re: Cable Franchise Renewal Update
Staff has been working with Rice, Williams Associates. our cable franchise renewal consultant,
as we begin the renewal process. Among the first steps in that process is communicating with
the local access channel programmers and others having a direct involvement in local access
programming. as well as a community survey designed to determine what are the priorities in
the community that need to be addressed as we consider franchise renewal.
Early on in our communications with Mediacom. the issue of an extension of the current
franchise was put forth as a possible alternative, and we believe there may be some merit in
exploring that option along with the more traditional renewal process. The cable industry has
become less regulated over the past ten years and the existing franchise agreement appears to
address most areas where regulation is allowed. While it is too early to reach any conclusion
regarding the desirability of extending the agreement. both staff and Rice. Williams Associates
believe that such an alternative is worth consideration. The community will be made aware of
this option as we proceed ahead. I will keep you apprised.
cc: Telecommunications Commission
Steve Atkins, City Manager
Drew Shaffer. Cable TV Administrator
Andy Matthews, Assistant City Attorney
mgrJa::¡stlmemlcable franchise renewal.doc
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,,- -\~ IOWA CITY POLICE DEPARTMENT ~~\GJ
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~.1~ 410 EAST WASHINGTON STREET, lOW A CITY, IA 52240 ~
~~~ (319) 356-5275 FAX # (319) 356-5449
"An Accredited Police Department"
TO: Steve Atkins ~/ ~
, tð1~
From: RJ Winkelhake ~
Ref: Johnson County mbulance
Date: 22 June 2004
The Iowa City Emergency Communications Center will begin to dispatch all
911 ambulance calls originating from Iowa City residences on 1 July 2004.
The ambulance dispatch is a function of the Johnson County Sheriff's
Office at this time.
The change is being made with the approval of the Johnson County
Sheriff's Office, the Johnson County Ambulance Service, the Iowa City
Police Department, the Iowa City Fire Department and the Emergency
Communications Center.
The change will allow the Iowa City Emergency Communications Center
personnel who answer the 911 call to provide the entire dispatch function
without transferring the caller or providing information about the call to the
dispatch center located at Johnson County. The Johnson County
Ambulance has the necessary communication equipment to be able to
communicate with Iowa City Emergency Communication Center and with
Iowa City Fire and Police units. The change will also improve the
Emergency Medical function to the citizens of Iowa City.
The change will provide a more efficient manner of handling the emergency
calls that require the ambulance service in the City of Iowa City. The
increase in the workload in the Emergency Communications Center is far
outweighed by the improved efficiency of the dispatch function.
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I ~ 1 CITY OF IOWA CITY ~
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~~W;!S MEMORANDUM
-..;;;:.,... "'IIIII~
.......~
DATE: June 23, 2004
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk f\'li.K
RE: Iowa League of Cities Annual Conference
Attached is information on the League's Annual Conference scheduled September 22-24 in Sioux
City. Please let me know if you are interested in attending. I can assist you in registration,
housing, and City vehicle needs.
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IOWA
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Sepimìbel' 22-24,
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· PR~SID~NT'S R~C~PTION & ß-ANQU~T ~~"
· N~TWOR~INC WITI-J OTI-J~R ClTV O' :"' :"ICI-ALS
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8+1M - 7PM . . . . . R-f.ClSTR+1TION
œ NOON-5PM COl' :" TOURN+1M-f.NT
The annual golf outing will be held at the Green Valley Golf Course with lunch served at noon
at the clubhouse followed by a shot gun start at 1pm for the traditional Best Ball Tournament
]-4PM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WORI-<SI-IOPS
œ What is my job description? Developing your role as a city official.
MLA Developing and understanding your role as a city official is one of the most difficult. but benef-
cial tasks for mayors and council members. This workshop will focus on how elected officials
can fully understand and develop the many facets of their roles and arrive at an effective job
description.
œ Show Me the Money: Successful Grant Writing
Cities often wonder how to find grants and how to present their grant proposal in a way that
gets their project funded. An experienced grant writer and workshop presenter will present the
basics of grants search and tips for writing grants proposals that get funded.
œ Sioux City Self Supported Municipal Improvement District
A Self-Supported Municipal Improvement District (SSMID) is a strategy for city officials to
improve key areas of the city. especially downtowns, Property owners agree to a higher prop-
erty tax levy in exchange for specific improvements in the district. This mobile tour will not
only highlight the improvements that were brought about in the Sioux City downtown SSMID.
but also give attendees a better understanding of effectively using this tool.
4- 5PM. . . . . . . ORI-f.NT+1TION . :"OR ' :"IRST - TIM-f. +1TT-f.ND-f.-f.S
6-8:30PM . . . . . . . W-f.lCOM-f. R-f.C-f.PTION IN -f.XI-IIßIT l-I+1ll
8:30PM. . . . . . . . . . . . . . . . . . . . . . . . . . . COL' :" +1W+1RDS
G~ '1'0 TEE J3E.AGFr p~'Z»
.
Kick off the conference with an All-American Beach Party!
More than 80 booths will feature the latest projects
and services in the League's Exhibit Hall.
Sioux City Convention Center
EJ!;¡j; Wednesday, 6pm - 8:30pm ø
100-1IlERE îNYOOR J3~
MLA Municipal Leadership Academy œ Suggested workshops for œ Delegates must Pre-Register
continuing education track. delegates from small cities. on the Registration Form
,
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NOON-1:30PM P,~COGNITION LUNŒ
Lunch will feature recognition of the 2004 graduates of the
League's Municipal Leadership Academy.
1:40-2:40PM WOR "(SI-IOP S-£SSION #2
œ 730+1M . . .5~ W+1L~/RUN ~V~NT Setting Water and Sewer Rates
The League's 1 st Annual 5K Walk/Run Event will be held along Sioux Do you know what goes into determining water and sewer rates? Set them
City's picturesque riverfront area. This event is co-hosted by Sioux too low and there wi!! not be enough funding fOf maintenance or improve-
City and a local running group and sponsored by IMWCA ments to the water or sewer system. Setting the rates too high can be an
unnecessary burden on citizens. Come listen to an expert describe what
funding is necessary for your water and sewer systems and how to set
7:30·8:30+1M . . . . . . ßR~+1~'¡:+1\T rates that will meet that funding level.
8:45-10 :15+1M .oP~NING G~N~R+1L \~\\ION Small City Animal Control
League president Mary Burton and Sioux City Mayor David Ferris will Are dogs and cats running wild in your city? This workshop will facilitate a
officially welcome delegates to the 2004 meeting at this opening gen- group discussion to identify and consider several ideas for establishing an
eral session. The keynote address will be given by Frank Shafroth. animal control program in your city. While no single model will work in
Frank worked on behalf of cities for the National League of Cities for every community, there are a number of options available for cities inter-
nearly 15 years. He started as a lobbyist working on energy, trans- ested in curbing its pesky varmints.
portation and environmental issues, becoming NLC's director of the City Libraries: An Economic Development Asset
center for Policy and Federal relations in 1991. Frank administered
NLC's policy development process in addition to its advocacy work. This session will highlight the public library services and features that con-
He left NLC to become Director of State and Federal Relations at the tribute to community economic development. Additionally, the presenters
National Governor's Association will address city council and library board of trustee relations. and the
importance of building good communication between these two governing
1O:15~1O:50+1M . . . . ßR~+1~ entities to advance both the mission of the library and the goals of the city.
Local Issues and Federal Relations
When someone becomes involved in city government, they might not be
immediately aware of the importance of intergovernmental relations. In
reality, actions of the federal government have a direct impact on the bot-
tom line of city governments here in Iowa. Elected city officials involved in
federal relations will highlight why they think this relationship is important.
Mosquito Control and West Nile Virus
Iowans have always had to deal with the mosquito. However, the past cou-
ple of years Iowans have become very worried about the spread of the
West Nile virus. This virus, spread by mosquitoes, attacks the nervous sys-
tem of an individual and is particularly harmful to the elderly and young
children. An expert will discuss the diseases spread by mosquitoes and
some effective methods for controlling these insects.
A Vision for Iowa - Iowans for a Better Future
(IBF) was founded as a non-partisan, non-profit grassroots effort to pro-
mote the implementation of Iowa 2010, which are the recommendations of
the Governor's Strategic Planning Council. This workshop is sponsored by
the Iowa City/County Management Association.
11-11 :50+tM WOR "(SI-IOP S-£SSION 1 Negotiating Franchise Agreements
Developing a Storm Water Utility Franchise agreements are difficult and intimidating if you have never
Budget constraints and demands for better management of storm water negotiated these types of agreements. What pitfalls should you avoid?
have resulted in cities considering storm water utilities. Cities can What items should you include? This session will cover franchise
approach the creation of such a utility in several different ways and this agreements including gas, electric, and cable TV and what all impor-
session win focus on alternatives for small cities. The presenter will dis~ tant items should be included or considered.
cuss utility and ordinance design and fee structure options.
Community Foundations
Five Fiscal Strategies for Managing a Small City Fire Department Community Foundations are a tax-exempt public charity, which allows
This one hour workshop wiU present five strategies for working with individuals, organizations, and businesses, through gifts and bequests,
your fire, EMS and emergency response department. Strategies to establish funds for the benefit of a city or region. This session will
include: communicating about money, managing the public's money, provide an overview of community foundations, how they are estab-
saving for the future, dealing with donated money, and determining cost I¡shed to assist regional areas and how a foundation can assist in
share. obtaining funding through the Endow Iowa program.
MLA Successfully Running a Controversial Meeting MLA The Local Officials Role in Homeland Security and Emergency
Cities are no strangers to controversy. Whether your city is planning a Management
major increase in utility rates or considering a large, controversial Did you know when you were elected to city office that you were .
development issue, organizing and running an effective meeting can be responsible for your city's response to an emergency, whether it be a
the difference between successful exchange of ideas or an out of tornado or terrorist attack? While elected officials are responsible, they
control mob also have professionals to assist them.This session wiU describe the
structure of emergency management in Iowa and the duties of the
county emergency management coordinator.
. . . . . . . . . . . .
1:40-3:40PM. MOßIL.f. -AND P-ARTN.f.R WORI·Œ-JOPS
MLA Leadership Style of Meriwether Lewis . Sioux City Police Department Regional MLA Tyson Events Center: Public Private
. (Mobile) _ 2 hours Training Center (Mobile) - 2 Hours Collaboration (Mobile) - 2 Hours
.... The Lewis & Clark Expedition represents a very The Regional Training Center was .The Tyson Events Center was dedicated in
unique American experience. On the 200th established to increase the knowledge and December 2003 and serves as a shining
anniversary of the expedition, Captain William effectiveness of law enforcement agencies, example of public/private collaboration and
Clark will provide an overview of the distinctive with a special emphasis on rural and small city use of the Vision Iowa program. The Center
leadership issues faced by the expedition, law enforcement agencies in the five state features a new 10,000 seat Gateway Arena
including the shared leadership duties between region surrounding Sioux City. Course content attached to a renovated Municipal Auditorium.
Captains Lewis and Clark, the discipline ranges from methamphetamine, computer- The new Long Lines Family Center includes a
required to lead 30 young men on a military based firearms training to street smarts, drug multi-court facility for community level athletic
expedition, and the contributions of the ser- investigations, and Spanish for police officers. competitions. Pre-registered attendees will
geants, the young Indian woman Sacagawea, Pre-registered attendees will have a chance to have an opportunity to tour this amazing facili-
and the afro~American slave York to the ulti- tour the training facility and hear about the ty and hear the collaborative process used to
mate success of the expedition. regional effort to enhance public safety skills. bring it into being_
Safety Makes Sense in Tough Financial Times (Sponsored by IMWCA) - 2 hours iMWCA
A nationally recognized safety expert will advocate that a good safety program is vital
and valuable, especially in tough financial times. This workshop will outline how sound safety
practices save valuable city resources, increase productivity, and improve employer and
employee relationships. The speaker will specifically provide insight into why safety programs
work and how governmental entities can adopt these principles in their organization.
2:50-3:50PM WORI-<SI-JOP S.f.SSION #3
City Emergency Kit: Preparing for the sudden loss of key personnel 6:00PM . . . . . . . . . . . . . DINN-Ç,R
Small cities have few staff doing many and varied duties. When one is suddenly disabled, Dinner will be served at the Sioux City Conference
called to military duty, or dies, it can become a significant loss to the city. A panel of city officials Center. After the meal. guests will be bused to the
will provide a first hand account of how their cities were affected by the sudden loss of key per- evening's entertainment venue.
sonnel and the lessons they learned.
Hot Pursuit: Understanding and Developing a Police Pursuit Policy
Cities are taking a hard look at police department vehicular pursuit policies as several cross-
jurisdictional incidents made headlines in the last year. An Iowa police chief wiH take a look at
the issues facing cities and explains the changes that his department made to their vehicular ~
pursuit policy.
MLA Out of Order: Effective use of rules of procedure
How smoothly does your council meeting go? Does it take three hours to complete a five-item
agenda, or five hours to complete a three-item agenda? Many cities rely on Robert's Rules of 7:30PM
Order to conduct their meetings, while other cities have their own rules and procedures.
Following these procedures can help mayors and councils avoid the unnecessarily drawn-out PR.f.SID.f.NT'S R.f.C.f.PTION
council meeting. ORPI-J.f.UM TI-J.f.-AT.f.R
Capital Improvements Planning and Financing The evening's festivities will relocate to
A capital improvements plan is a long-range plan for the acquisition and development of capital the historic Orpheum Theater, The
projects_ The CIP is the link between the community's physical development and its compre-
hensive and fiscal plans. This session wi!! focus on the benefits of a CIP, the legal aspects, con- annual All-Star Awards presentation will
tent of a CIP, the preparation process, a suggested timetable, and funding sources. begin the event, foHowed by entertain-
ment and a reception honoring the
Crisis Communications: Keeping Your Citizens Informed League's President.
Unfortunately unexpected events, tragedies, and crises happen. Whether it is a fire, flood or
crime, citizens expect to hear from their city officials in times of trouble. This workshop wiU
focus on ways to keep your citizens informed in a crisis and how to provide the leadership they
expect.
MLA Surviving local Office: 60 Tips in 60 Minutes
Some days survival is the name of the game. Join six veteran city officials in a fast-paced, facil-
itated program that will provide valuable tips on not only surviving, but thriving as a community
leader. Think the panelists can limit themselves to an hour? Find out.
~ . . . . . . . . . . . . . . . . . . . . . . . . 4
MLA Municipal Leadership Academy œ Suggested workshops for œ Delegates must Pre-Register
continuing education track delegates from small cities. on the Registration Form
!RIDE
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GORDON DRIVE QVERPASS
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't Each delegate must fill out a separate form.
iR~GISTR-ATION Registration Fees
\'k The following includes admission to all general sessions,
.~ workshops and meal functions on the conference agenda.
,;;I'
¡- Please inform Andi Stewart at (515) 244-7282 of necessary
I C",¡Comp'o, accessibility or dietary accommodations.
¡:; Name (as to appear on name badge) Please circle only one.
Before After
Entire conference Aug. 11 Aug. 11
I TI~ League member $150 $175
Non-League member $220 $250
Thursday conference attendance only.
Street address Includes workshops, breakfast and lunch.
League member $100 $130
Non-League member $175 $205
City State Zip
Wed nesday golf fees
$50 x players = $
Phone Fax Extra tickets for guests
I Email address Welcome Reception
$20 x attendees = $
o Yes! I am a first time delegate. Thursday Breakfast
Guest Registration $6 x attendees = $
Guest registration is complimentary. However, tickets for Thursday Luncheon
[!¡ meals and the spouse tour must be purchased separately. $15 x attendees = $
~- -OR-
~. (see Registration Fees section.) Spouse Tour
W $30 x attendees = $
~¡
[\,' Thursday Evening Banquet
t~.. Guest name (as to appear on name badge)
'-"J $30 x attendees = $
f
~, Pre-conference Activities Friday Brunch
h
( $20 x attendees = $
These activities run concurrently on the afternoon of
l~ Wednesday, September 22. Please select only one, Total amount enclosed' = $
o What Is My Job Description? (1-4 p.m.) Please charge my credit card as listed below.
o Show Me the Money: Successful Grant Writing (1-4 p.m.) o Visa o MasterCard
o Sioux City Self-Supported Municipal Improvement o Discover o American Express
. District Mobile Walking Workshop (1-4 p.m.)
These sessions are complimentary for registered delegates.
Because space is limited, we ask that you register in advance. Name of cardholder
,
o Iowa Best Ball Golf Tournament (Wednesday afternoon) Card number
$50 per person entry fee includes greens fees for 18 holes. cart and
lunch. All golfers must be registered delegates or guests. Foursomes
and tee times will be determined by handicap. Expiration date
Handicap for 18 holes Signature
Thursday Registered Activities
'Registration will not be processed without payment. Credit cards
o 5k WalkJRun Event, Sioux City Riverfront (7:30 AM) are required for hotel reservations. Credit cards may also be used
The League's 1 st Annual 5k Walk/Run will be held along the scenic for conference fees. If a credit card is to be used for conference
Sioux City Riverfront. Event is free to registered delegates or guests. registration as well. please include the information on both forms to
These mobile workshops run concurrently on the avoid confusion. All cancellations must be received in writing by
August 27, No refunds will be made for no-shows. Cancellations
afternoon of Thursday, September 23 from 1 :40-3:40pm. after August 27 are subject to a $50 administration fee. No refunds
For transportation planning, please select only one. or cancellations after September 5.
Mail this form and payment or credit card information to:
o Leadership Lessons from the Lewis & Clark Expedition Iowa League of Cities
o Sioux City Police Department Regional Training Center PO Box 84
o Tyson Events Center: Public Private Collaboration Des Moines. IA 50301-0084
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I-JOUSING
The League has a block of rooms reserved at each of the
hotels listed below, If you would like to make arrangements
to stay at these facilities, this housing form must
accompany your registration form. Only registered
delegates, exhibitors and guests may occupy a room within
the League's room blocks. The hotels will not take
reservations for rooms within the League's room blocks,
Housing requests are fulfilled on a first-come, first-served
basis, Prices are honored until August 11. Only one room
per form. Please make copies of this form for additional Iowa League of Cities
rooms. If you have questions. contact the League office at 1 06th Annual Conference and Exhibit
(515) 244-7282. Sioux City Convention Center
i Name Sioux City, Iowa
September 22-24, 2004
Other room occupants
¡ Street address
¡ Name
~
I City State Zip
-1 Name
¡
1 City/Company
~ Name
! Arrival Date Departure Date
¡ o Smoking Room o Nonsmoking Room Method of oavment
j To qualify for tax exemption for rooms paid for by
,
I Please indicate first, second and third choices. Check your city, you must provide tax exemption
, the type of accommodations desired. documentation directly to the hotel. A room
Plaza Hotel (headquarters hotel) reservation will not be made without a credit card to
707 Fourth Street guarantee it. Please guarantee my room with the
o Single or Double $87 credit card as listed below.
Best Western City Centre o Visa o MasterCard
130 Nebraska Street o Discover o American Express
I o Single $69
o Double $75 Name of cardholder
Holiday Inn Card number
701 Gordon Drive
, o Single $70
i o Double $75 Expiration date
Hamilton Inn Riverfront Signature
1401 Zenith Drive
.~ o Single or Double $55
,! Housing will NOT be processed without conference
~ registration and payment. Mail this form with
~
~ registration and payment to:
.
,1
Iowa League of Cities
PO Box 84
Des Moines, IA 50301-0084
I ~ ¡ CITY OF IOWA CITY~
~~~~1It MEMORANDUM
-..;;;:.,... "'IIIII~
.......~
Date: June 22, 2004 ~/vJ.;
To: Steve Atkins
From: Steven J. Rackis, Iowa City Housing Authority ~t~
Re: Pheasant Ridge
The Iowa City Housing Authority has no connection with the management and operations at
Pheasant Ridge.
The U.S. Department Housing and Urban Development (HUD) created the Housing Choice
Voucher (HCV) program with the intent of increasing affordable housing choices for low-
income families, the elderly, and persons with disabilities. More commonly referred to as Section
8 Rental Assistance, there are 2 components to the HCV program - Project Based Vouchers and
Tenant Based Vouchers.
The recent articles in the Des Moines Register and Iowa City Press-Citizen refer to Proj ect Based
Voucher assistance. In the case of Pheasant Ridge, Mark IV Investors of Chicago, Illinois, have a
direct contract with HUD. Their local representatives are responsible for filling vacancies and
complying with HUD guidelines.
In a Project Based Voucher program, the rental assistance is tied to the unit, and a family who
moves from the project-based unit does not have any right to continued housing assistance.
Maximum rent for a unit is detennined through a calculation based on HUD payment standards
and family income. Generally, participants pay 30% of their monthly income toward their rent.
The Iowa City Housing Authority operates a Tenant-Based Voucher program. Families with a
HCV voucher choose and lease safe, decent, and affordable privately owned rental housing. All
participants must be income eligible and have no incidents of violent or drug related criminal
activity for the past five- (5) years.
It is the responsibility of a family to find a unit that meets their needs. If the family finds a unit
that meets the housing quality standards, the rent is reasonable, and the unit meets other program
requirements, the Iowa City Housing Authority executes a Housing Assistance Payment (HAP)
contract with the property owner. This contract authorizes the ICHA to make subsidy payments
on behalf of the family. If the family moves out of the unit, the contract with the owner ends and
the family can move with continued assistance to another unit. Maximum rent for a unit is
detennined through a calculation based on HUD payment standards and family income.
Generally, participants pay 30% oftheir monthly income toward their rent.
The Iowa City Housing Authority selects families for participation based on the following
preferences:
. Displaced: Individuals or families displaced by government action or whose dwelling has
been extensively damaged or destroyed as a result of a disaster declared or otherwise
fonnally recognized pursuant to federal disaster relief laws.
June 22, 2004
Page 2
. Families with children 18 and under or elderly or disabled families.
Because of our preferences, single individuals (including students) would not become eligible for
admission to our HCV program until all families with preferences were served. Our current
waiting list contains 1,695 families with an estimated wait for assistance of up to 2-years. Of
these families, 1,527 (90%) are families in our preference categories (families with children
under 18, or elderly or disabled).
HUD does not require Housing Authorities to track college students; however, by our estimation,
172 members (total family members = 2,697) of our participating families are attending the
University of Iowa, Kirkwood Community College, and Hamilton Business College.
Anecdotally, these are non-traditional students; female heads of households; family members
who also report income fÌom employment, or participation in Work-Study programs.
Currently, 421 private market owners/landlords participate in the Iowa City Housing Authority
Tenant-Based Voucher program. This includes the Project Based Units at Ecumenical Towers,
Capitol House Apartments, Coral Village, East Park Village and Pheasant Ridge Apartments.
Currently, there are 1,222 families participating in the program. The family characteristics of the
combined HCV and Public Housing programs operated by the Iowa City Housing Authority are:
1. Family Characteristics (Head of Household)
a. Families receiving an income =99%
b. Disabled/elderly Head of Household =53%
c. Families with children =47%
2. Income Sources (All Family Members)
a. Employment =31%*
b. Social Security (SS) =20%
c. Supplemental Security Income (SSI) = 16%
d. Family Investment Program (FIP)(Welfare) = 10%
e. Other Non-Wages Sources (e.g., Student Loans) = 9%
f. Child Support = 7%
g. Pensions = 3%
h. Income fÌom self-employment = 2%
i. Unemployment Insurance (UI) = 1%
j. No Income Source - 1%
. NOTE: The total Heads of Household in the Housing Choice Voucher and Public
Housing programs is 1,314. There are 698 families where the Head of Household is
disabled/elderly. There are 616 families where the head of Household is able-bodied
and under the age of 62. Of these 616 families, 455 (74%) ofthe Heads of Household
are receiving income from employment.
r;j
Steven Nasby
From: Kuntz, Sherry (Grassley) [Sherry_Kuntz@grassley.senate.gov]
Sent: Tuesday, June 15, 2004 7:22 PM
To: Cunningham, Ken (Grassley); wbaum@cityofdubuque.org; dploehn@bettendorf,org; Denise Bulat;
Thom Hart; Dennis W Lauver; Soukup@iowatelecom.net; Kent Sovern; Jacqui DiGiacinto; David
Gudgel; Jennifer Daly; Don Carmody; Barbara S. Reaves; Barbara Sloniker;
ddurham@siouxlandchamber.com; Matt Buchanan; Ken Anderson; Joy Nicholson; Wagner,
Douglas C.; dmaahs@ameschamber.com; steven-nasby@iowa-city.org; djordan@cedarrapids.org;
laurenzo.brian@dorsey.com; Linda_ Von_Bank@hotmaiLcom; Kersten, Jim; pellacoc@pella.org;
mbrouwer@growburlington.com; cmanbill@mchsi.com; bjustis@cfu.net; Sharon Juon; Steve
Firman; Katie O'Brien; Robin Anderson; Bennett J. O'Connor; Don Thiltgen
Subject: Economic Development Forum for Small and Medium Sized Businesses
For Immediate Releas~
Tuesday, June 15,2004
Grassley to Host Economk Development Forum for Small an.d. Medium Sized Businesses
Commerce Secretary Don Evans to be Keynote Speaker
W ASHIN G TON - Sen. Chuck Grassley today announced that he will be hosting a special
economic development forum for small and medium sized businesses in Iowa on July I. U.S.
Department of Commerce Secretary Don Evans will deliver the keynote address.
Grassley said the event is free of charge for any Iowan who wants to attend. The forum will be
held at Kirkwood Community College in Ballantyne Auditorium of Cedar Hall from 1:30 - 4:30 p.m.
on Thursday, July 1.
"Small businesses are 'the little engine that could' of our economy. In Iowa, businesses with
fewer than 50 employees make up more than 95 percent of all the employers in Iowa," Grassley said.
..It's obvious that the vitality and diversity of Iowa's economic future depends on the success of small
business start-ups and expansions."
The afternoon event will feature expert speakers from the Small Business Association, the U.S.
Department of Commerce, the U.S. Commercial Service, and the U.S. Senate Finance Committee. The
experts will focus on exporting; contracting with the federal government; regulatory issues; tax and
health care policy; and contracts for reconstruction in Iraq.
The beginning session will include remarks by Grassley and Evans followed by a question and
answer session. Attendees will then participate in a series of small group meetings led by the expert
speakers. Each of the break-out sessions will focus on the different issues facing Iowa businesses.
'This is an opportunity for Iowa businesses to question federal officials and policy makers on
issues anywhere from tax and health care to export assistance and government contracting," Grassley
said.
To register for the event, please send an email with your name and contact information to
economicforum@grassley.senate.gov. For more information about the event, Iowans can call
Grassley's Cedar Rapids office at 319-363-6832.
6/17/2004
= ==JCC
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.......
Date: June 17, 2004 ~/
To: Steve Atkins, ~anager
From: Brad Neuman . JCCOG Solid Waste Management Planner ~
Re: Plastic Container Recycling at the Iowa Arts Festival
During the weekend of June 4-6 the City of Iowa City implemented a beverage container bottle recycling
program at the Iowa Arts Festival. This was the first time beverage containers were targeted for coliection
at a special event in downtown Iowa City. The program consisted of the City supplying special recycling
collection containers to Arts Fest organizers for use during the Iowa Arts Festival weekend. The 25
collection containers were delivered to the site by the City and set out by the event organizers. The
containers were placed next to garbage collection containers that were also supplied by the City. The
recycling containers were collected by Arts Fest volunteers during the event, and full bags were deposited
in a roll-off dumpster supplied by the City. At the end of the weekend the event organizers disassembled
the collection containers and placed them near the roll-off container for the City to pick up. All of the
materials collected were delivered to City Carton for separation and recycling.
The program worked well. Arts Fest organizers stated that the containers were well used and there was
not a lot of contamination. City Carton confirmed that the recycled material had little contamination. City
Carton also stated that there were no deposit containers in the bags, meaning those containers were
removed before reaching City Carton.
After the event, I met with Iowa City landfill staff who operate the program. We discussed how the program
went, and a few changes are recommended for future events. The problems that we experienced were
minor and included heavy container bags falling through the frame, and high winds knocking the containers
over. Both of these problems will be solved by securing the bags to the frame and by placing sand bags
over the frame legs. We are also looking into locking down the roll-off container doors at night in order to
keep people out of the roll-off container so they don't take all of the deposit containers. We receive credit
for deposit containers delivered to City Carton.
Our next event is Jazz Fest in July. At Jazz Fest we will attempt to recruit a local organization to service
the collection containers during the event. The group would set out the containers with the sand bags, and
secure the bags to the frames. They would then service the containers during the event, lock the dumpster
at night, and disassemble the containers at the end of the event. For their service, the landfill will donate
$200 to this organization and also donate the deposit funds raised from beverage containers collected at
the event. In doing this, we believe that we will increase the amount of recyclable materials coliected, and
better maintain the collection containers during the event.
The changes detailed above will be implemented for Jazz Fest, and I will report on the results. In the
meantime, I will be looking into expanding this program to other downtown events such as the Friday Night
Concert Series and the Johnson County Fair.
If you have any questions or comments, please let me know.
cc: Jeff Davidson
Dave Elias
Rick Fosse
Karin Franklin
jccogsw/memfbottleprogram.doc
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June 10,2004
Karin Franklin, Director
Dept. of Planning and Community Development
410 E. Washington
Iowa City, IA 52240
Dear Ms. Franklin:
I am writing to express concern and to offer some suggestions regarding the city's plans
for extending Kennedy Parkway, Camp Cardinal Road, and to ultimately connect with
Highway 6 in Coralville. As you know, my wife, Lynnette Ammar, has written to you
previously and we both appreciate your response. I am writing to echo her concerns and
to follow-up your response.
As I understand the problems, the city desires to off-load some of the traffic on First
A venue/Monnon Trek, by connecting Highway 6, Melrose A venue, and Highway I.
Apparently, there are also some concerns that the Walnut Ridge Subdivision will require
an exit to the northern end of the subdivision and because of this, connection is
necessary.
There are several concerns about this proposed connection that both myself and my
neighbors have, particularly regard to traffic control through our subdivision and the
safety of our residents. Currently, traffic on Kennedy Parkway is restricted to a speed
limit of 25 miles an hour. I am very confident that if this were to be studied, this speed
limit is observed very infrequently and certainly less than 5% of the time. I confidently
invite the city to study this, and I believe that you would find traffic on Kennedy Parkway
to frequently exceed 15 miles over the posted speed limit along this route. Since
Kennedy Parkway is the only method of the residents of this subdivision to access their
homes, this clearly raises safety issues. This compounded by the undulating terrain
through Walnut Ridge Subdivision, which limits visibility. There are no sidewalks
within the cul-de-sacs of Walnut Ridge and, in fact, the only sidewalk parallels Kennedy
Parkway and crosses it where traffic is moving at its fastest rate.
The speed of traffic along Kennedy Parkway is currently somewhat limited to residents
of Walnut Ridge Subdivision, as there is no exit currently at the north end of the
subdivision, making traffic flow minimal for people who do not reside in Walnut Ridge.
The proposed connection of Kennedy Parkway ultimately to Highway 6
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would add traffic from people who do not live in Walnut Ridge Subdivision atía ~o ;; ¡-
would not have any understanding of our need to interact with Kennedy ParkWïiYi'as ouf,. m
only method of entering and exiting our subdivision. I believe that the added tram;¡ ::::: 0
would have essentially no concern for the safety issues that I outlined above, ~ -;;
believe these issues would be cOmpounded greatly. It is for these reasons that lieve;;
very careful consideration should be given to this proposed connection of Kennedy
Parkway to Highway 6. It is my understanding that the city has had plans to connect
Kennedy Parkway in this fashion for a number of years and is considered "set in stone".
I believe that it is important to consider that when these plans were laid more than a
decade ago, the tremendous growth of the Iowa City area could not have been
anticipated. I believe that the growth of the area has been in such a fashion that the
proposed connection of Kennedy Parkway to Highway 6 would result in a tremendous
increase in traffic over Kennedy Parkway. I do not believe that Kennedy Parkway was
adequately planned to handle the volume of traffic that would course through Walnut
Ridge Subdivision.
Consider if you would, the scenario of high school students currently living in Coralville
and North Liberty driving to West High School. Clearly this population of drivers has
the very lowest record, with regard to safety. They will be driving along Kennedy
Parkway at a time when our children are particularly vulnerable in trying to prepare for
school themselves. There is limited, if any, provision for the safety of our children as
they prepare to go to school within the subdivision as it is, and I believe that this situation
would simply prove to be intolerable and unacceptable.
I believe, however, that there are three major ways in which city planning could greatly
improve the safety of residents of Walnut Ridge and our children, despite a connection of
Kennedy Parkway to Highway 6 and they are outlined below:
I. Speed control modifications to Kennedy Parkway.
Regardless of whether Kennedy Parkway is connected to Highway 6, speed control
measures are appropriate for Kennedy Parkway currently. As I stated before, I believe
that the speed limit on Kennedy Parkway is seldom, if ever, observed. Again, I invite
you to study this independently and believe that you will find that the speed limit of 25
mph is exceeded by more than 15 mph certainly more than 90% of the time. I believe
that instillation of speed bumps and tum-abouts along Kennedy Parkway or even stop
signs would be a very inexpensive way to greatly enhance the safety of those living
within Walnut Ridge Subdivision. I urge you to consider these now. This is an
extremely low cost solution for a problem that exists currently and I feel that these
measures are the only responsible way to consider extending Kennedy Parkway's access
to Highway 6 in Coralville. Having lived in Walnut Ridge for nearly a year and a half, I
have never seen a police patrol car in the area monitor the speed of traffic; perhaps this
should be considered as well.
..-,....--..-".-
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Page 3
2. The establishment of Camp Cardinal Road as the major traffic pattern between
Highway 6 and Melrose Avenue.
It is my understanding that Camp Cardinal Road is to be upgraded and completed as a
conduit between Melrose Avenue and Highway 6 and that Kennedy Parkway is to course
through the proposed Cardinal Ridge Subdivision to connect to Camp Cardinal Road. It
would seem to me that if Camp Cardinal Road would be redesigned as an arterial
pathway, perhaps even being four-lane with limited stops and a direct route, that this
would greatly off-load the volume of traffic that would choose Kennedy Parkway as its
traffic pattern. I feel this would be actually a major asset to the community and would
greatly off load traffic in the First A venuelMonnon Trek pathway. Despite the fact that
Kennedy Parkway would also COlll1ect to Camp Cardinal Road, if Camp Cardinal Road
were truly an arterial pathway, I believe the concern over the amount of traffic that would
choose Kennedy Parkway would be very limited. This would greatly ease our concerns.
3. Assess to the existing trail system within Iowa City.
There is a truly excellent and beautiful system of bike paths and trails in the Iowa
City/Coralville area, one of which courses behind the Walnut Ridge Subdivision.
Currently to access this, the residents of Walnut Ridge must either hike through a wooded
area, or completely exit the subdivision and travel down Melrose A venue to access these
trails. It seems to me that a rather simple solution to the problem of having our children
have a place to learn to ride their bicycles and to play without having to interact with
Kennedy Parkway, is to make a very short extension of the trail system along the west
end of the Walnut Ridge Subdivision. The residents of Walnut Ridge could easily access
this trail system without having to interact with Kennedy Parkway. I believe, again, that
this is a very low cost and excellent solution to this safety problem. If an eight foot trail
were to Course along the west end of the subdivision and connect with the currently
existing trail that parallels Highway 6, essentially all the cul-de-sacs within Walnut Ridge
could readily access this trail system. This would be a very elegant solution to the
problems outlined above, and would be at very minimal cost with tremendous gains.
I greatly appreciate your time and attention to these matters and I am certainly happy to
discuss them at anytime with you or provide any additional insights that you believe
would be helpful rrom the perspective of a resident of Walnut Ridge Subdivision.
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CC: Ernest Lehrnan, 11ayor ~---~m !:: 0
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410 E. Washington 97- -
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Iowa City, IA 52240 -
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Robert Downer
122 S. Linn
Iowa City, IA 52240
11ichael Mackey
Burr Oak Court
Mark Winkler, President
WRHOA Board
AGENDA r~-~fl
PA TV BOARD OF DIRECTORS MEETING
Thursday, June 17, 2004
7:00 pm
PA TV - 206 Lafayette Street
1. Call meeting to order
2. Consent agenda
3. Approval of May minutes
4. Old business
5. Short public announcements
6. New Business
a. Presentation to René
7. Reports
i. ICTC
ii. Committees
1. Building & Grounds
2. Outreach & Fundraising
3. Board of Directors Handbook Revision Committee
4. Refranchising
i. Treasurer
ii. Management - Iowa Shares
8. Board announcements
9. Adjournment
If you have additional agenda items or cannot attend the meeting,
please contact Josh at 338-7035.
PATV Board of Directors Meeting - Final Draft
Thursday, April 15, 2004
7:PM
PATV· 206 Lafayette Street
1. Call to Order:
Present are John Carhoff., Jack Fuller., Phil Phillips., Tom Nothnagle., Steve Newell.
at 7: 17PM. Brad Laborman. speaks briefly by way of telephone from work while on brake.
2. Consent to the Agenda:
Consented as amended.
3. Approval of March Minutes:
Approved.
4. Old Business:
None.
5. Short Public Announcements:
None.
6. New Business:
i. Alcohol Policy Vote. Brad L. by telephone spoke to Tom N. and indicated he is favor of the alcohol
ban for the PAW facility. Theresa Seeberger today also indicated to Tom N. that she was for the ban
on alcohol. Carrie Watson em ailed her vote for an alcohol ban. Five present Board Members also
voted for the ban making it a total of 7 for the ban on Alcohol.
7. Reports:
i.
ICTC:
None Present.
i¡.
Committees:
(1) Buildings and Grounds:
Producer Rick Castor offered to help out with landscaping.
Idea of a Landscaping day was set up. It was discussed
that last year we had a very productive day of yard work.
John C. said they will set a definite time soon.
(2) Outreach and fundraiser:
Nothing to report this meeting.
(3) Refranchising:
Nothing to report. It was discussed that eventually there will be
an opportunity for the Board to make a list of requests.
They have hired a consultant to do the refranchising, so there
will be a process to attend too.
(4) Treasurer:
TOday was tax day so while I am informed that nothing is a glaring change, we do not have the
specific packet to review this time. It will be in the office tomorrow if Board members want to review
ahead of the next meeting.
(5) Management:
We had Cub Scouts in today doing a studio show. Tomorrow we have
6th Graders in to do their own show here at the studio.
There was also a proclamation read at the City Council meeting
last Tuesday evening and this is PA TV Week in the Iowa City government.
The Director reported she contacted the CTG concerning the process of pass through funds
delegation, so as to make it explained for training the new Director. The issue is what are the
resources that are available to us. For the transition process a more clear explaining is wanted so
that it is explained to the new Director.
Also, management will write up a policy reference to safety and the guidelines where activity of show
might be too athletically risky so as to damage cameras or cause personal injury.
(6) Executive Committee:
Contract: Phil P. presented the write-up of two contract designs made from examples provided by the
Association of Public Access Television Stations on the internet. After some discussion of details the
second contract was voted as required by the deadline (tonight) so as to have contract written and
presented before May 1 rst when the change of Directors is scheduled. All five present in the quorum
agreed upon this contract wording as amended by John C.
8. Board Announcements
There was some discussion. After a deliberate process there were no announcements.
9. Adjourned.
The meeting was adjourned at 8:35 PM
Notes by SN submitted to TN 5-17-04
IJ;]
MINUTES
SCATTERED SITE HOUSING TASKFORCE
JUNE 7, 2004 - 5:00 p.m.
EMMA J. HARVAT HALL, CITY HALL
Members Present: Don Anciaux, Jerry Anthony, Darlene Clausen. Matthew Hayak, Jan Leff,
Jan Peterson, Joan VandenBerg, Sally Stutsman
Members Absent: None
Staff Present: Steve Nasby, Steve Rackis
Others Present: Maryann Dennis, Charles Eastham, Allen Axeen and Mick Bowers
Call to Order
Chairperson Hayek called the meeting to order at 5:05 p.m.
Approval of Mav 12'2004 Minutes
MOTION: A motion was made by Don Anciaux, seconded by Sally Stutsman, to approve
Minutes of the May 12 meeting, subject to revisions. The Motion carried 8-0.
Matthew Hayek noted all revisions on his copy of the Minutes and gave the copy to staff to make the
changes.
Community Development Block Grant Proqram (CDBG) and HOME Investment Partnerships Proqram
Steve Nasby, Community and Economic Development Coordinator, described some similarities and
general requirements of the federally-funded CDBG and HOME programs. Both are guided in Iowa City
by a consolidated plan, also called CITY STEPS. The plan outlines how Iowa City will spend these
resources in a five-year period of time. The City has completed its 2°' five-year plan and is currently
working on producing the 3" five-year plan. At this point the City has begun gathering demographic data.
Both programs are meant to be a leveraging type of program. Typically they are not sole funders of
activities of the programs and can use other funding resources. They also share fair market rent levels,
which includes utilities for affordable rental projects and income guidelines. (Refer to page 53 of the
taskforce's binder)
Nasby said that according to the U.S. Department of Housing and Urban Development (HUD), the federal
agency that awards and oversees these funds, Iowa City is what is know as an entitlement city. An
entitlement city is where HUD allocates CDBG funds directly to the city for its use in assisting low-
moderate income persons. Iowa City is one of 10 entitlement cities in the state of Iowa. In 2003, the
federal government allocated $950.000 to Iowa City; $826,000 in 2004; and $804.000 in 2005. The drop
in funding is due to inclusion of new census information, which showed that the poverty rate in Iowa City
has gone down and its growth rate was more rapid than the national average. In addition, at the national
level the same amount of money is allocated to the CDBG fund, but more cities are involved and this
means less funding.
Nearly all of the CDBG funds used are for the benefit of low and moderate income persons (with the
exception of the 1993 CDBG flood monies), which includes housing. public facilities and public services.
Public services funds are basically used for operational expenses of non-profit organizations. and are
limited by HUD to 15% of the CDBG monies the City receives each year. Funds are also earmarked for
housing rehabilitation and economic development, which includes such activities as job creation and job
retention. The spending of CDBG funds must comply with three national objectives: urgent need; slum
and blight: and low to moderate income persons.
Nasby said that there is an annual application process the City conducts each year for organizations
requesting CDBG funding. This process includes an application period (December - January), public
meetings conducted by the Housing and Community Development Commission (HCDC) (February -
March) to review and rank the applications, a public meeting by HCDC to form a recommendation to the
City Council (March), a public meeting held by the City Council (April- May), approval of an annual action
._.. .-.......-.....'..-.-.... ...... -._~_......_-
Scattered Site Housing Taskforce Minutes
June 7, 2004
Page 2
plan by the City Council (May) and then the submission and approval of the annual action plan by HUD
(May - June).
A list of the projects Iowa City has funded in the last three years is shown on pages 56-58 of the
taskforce's binders. CDBG prohibits the use of dollars for construction of new housing. Ciearing of land,
land acquisition, soft costs (e.g. design). housing rehab and building acquisition are permitted.
The HOME Program started in 1990 and focuses only on housing, either by ownership, rental,
rehabilitation or tenant-based rent assistance.
Iowa City is an entitlement city for this program as well, except HUD calls them participating jurisdictions.
In the last 3 years the City has received more than $700,000 each year. Typically the projects funded by
the City of Iowa City get other public resources such as State HOME funds or Low Income Housing Tax
Credits. For every $1 put in by Iowa City an applicant can apply for $3 from the HOME program and the
State's per project cap is $800.000.
The application process for getting HOME funds is the same as for CDBG. HOME funds are essentially
given as loans so the funds wili be repaid and are then available again for other projects. The Council
has set a policy for loans, the term for nonprofits is 0 % rate; for-profit entities it is a floating rate based on
the prime rate less 2 %. Nasby also noted that at least 15% of HOME money must go to nonprofit
housing organizations according to the federal rules.
Greater Iowa Citv Housina Fellowship
Maryann Dennis, Executive Director of the Greater Iowa City Housing Fellowship (GICHF) outlined
GICHF's rental housing program and general philosophies established by its board of trustees. GICHF
was established in 1990 to address the shortage of safe, decent, and permanent family rental housing.
The GICHF has grown into one of the most successful CHDOs in Iowa.
The GICHF has determined that stable, affordable housing keeps adults in jobs and kids in school. And
that Johnson County is the most housing cost-burdened county in Iowa. As a long-time proponent of
scattered-site affordable housing, the GICHF currently owns and manages 110 rental units in Iowa City
and Coralville. Dennis distributed a handout profiling their rental units as of the end of 2003. Since then
they have purchased a three- building, 16-unit apartment complex in Coralville. Rental units are located in
13 of the 15 elementary attendance areas, excepting the Lincoln and Wickham areas.
The GICHF's portfolio includes single-family homes, duplexes, townhouses, apartments and condos.
They either construct or acquire and rehab properties. Substantial rehabilitation of existing properties
preserves and improves neighborhoods. Scattered-site affordable housing increases mixed income
neighborhoods by placing affordable rental units In areas that are already market rate neighborhoods.
The GICHF feels they own some of the nicest rental units in Iowa City and Coralville and that they have
established exceptional rental management practices and diligently select tenants. Trustees and staff live
in these areas. According to Dennis, 64% of their rental units have elementary-age school children; 10%
of those with elementary-age children have income that exceeds qualification for free/reduced lunch
programs.
In a continuing effort to further disperse rental housing programs, the GICHF has a five-year plan to
develop in the Peninsula neighborhood. They expect to own and manage 21 rental units once the
neighborhood is built out. A plan for 20 units in Longfellow Manor was reduced to 6. The GICHF also
formed a successful partnership with a local developer and built 16 units in the Weber area.
On two occasions the GICHF applied to Iowa City to rezone land for affordable rental property. in the
Shimek and Weber areas. Neither was approved by the Planning and Zoning Commission or by the City
Council. The GICHF faced severe opposition to both applications.
Charles Eastham. Board of Trustees, reviewed the elementary school Free/Reduced Lunch enrollment
for 1995 and 2003. It was noteworthy that many schools decreased enrollment, yet these same schools
increased the number of F/R students.
~.__.....~_...._.~.._---~ ._- -.--.. ..._--...._--_._..---~---
Scattered Site Housing Taskforce Minutes
June 7, 2004
Page 3
Hawkeve Are Communitv Action Proqram
AI Axeen, Housing Director for HACAP stated that HACAP is a CHDO in Iowa City and Cedar Rapids.
About 10-12 years ago, the board of directors decided to restrict HACAP to transitional housing. All other
units were taken over by MAP. Transitional housing is a two-year program where the family pays 30% of
their income toward rent, and must either be working or In school. They have in-home counseling and are
subject to frequent housing inspections.
There are 128 units In four counties. Johnson County has 42 units, 18 of which are under HUD programs
and 24 that are not. HACAP operates the 24 as if they were under HUD. There are two requirements: 1)
that home counselors have Family Development Certification and, 2) that points are given for people with
young children. This ties the young children to Headstart services. The 42 units in Iowa City are
composed of 44 adults and 109 children. so most are single-parent households. The units are primarily
located near the Weber, Wood and Twain areas.
These families are probabiy the hardest to serve because they are the most dysfunctional and have the
most barriers. Most come to the program from domestic violence shelters, emergency shelters and off the
street. Many have a family member that has been diagnosed with chronic mental illness (CMI). If the
family makes it through the two-years, the program can make a difference for them. However many
families drop out In the first three to six months.
Successful Livinq. Inc.
Mick Bowers, Executive Director. reported that Successful Living, Inc. is a supportive housing program.
There are 37 SROs (single room occupancies) in Iowa City. Twenty maies live at 716 Dubuque St.. eight
females at 214 Church St., and 416 S. Dodge houses nine coeds. The program has about a two-year limit
and participants must be at least 18 years old. They pay rent of $275 per month plus a $250 deposit.
Successful Living has a staff of 15, up from five three years ago. The staff is not live-in and most act as
daytime counselors. Mick's wife is a registered nurse who helps the people take and monitor their meds.
Quite a few are diagnosed with CMI.
Successful Living has state accreditation through MHDD and is a SCL (Supportive Community Living
provider). Most of their referrals are from Hope House, Mercy Hospital, University Hospital and through
MHDD. Mick has contracts with 19 counties in Iowa. The participants live in Iowa City but their legal
county of residency is among the 19. That county, rather than Johnson. funds the services. Last year
there were 165 people on the waiting/referrallist.
Other Business
The July 5 meeting is rescheduled for Juiy 12'h due to the July 41h holiday. The second meeting in July will
be on the 19th.
The next meeting is June 21".
Greater Iowa City Housing Fellowship was asked to attend the June 21 meeting.
Adiournment
There being no further business to come before the Taskforce, the meeting adjourned at 7:19 p.m.
dalaoncityntlpcdfminutesfscatteredsile/O6-07-04sshLdoc
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Board or Commission: Iowa City Scattered Site Housing Taskforce
ATTENDANCE RECORD
2004
JUNE 7, 2004
NAME 4/29 5/12 5/17 6/7 6/21 7/12 7/19
Don Anciaux X X X X
Jerry Anthony X OlE X X
Darlene Clausen X X X X
Matthew Havek X X X X
Jan Leff X X X X
Jan Peterson X X X X
Sally Stutsman OlE X X X
Joan VandenBerg X X X X
KEY: X = Present
o = Absent
OlE = AbsentlExcused
NM = No meeting
- = Not a Member
IJ[J
AGENDA
City of Iowa City
City Council Economic Development Committee
Thursday, July 1, 2004
9:00 a.m.
University of Iowa
Entrepreneurial Learning Center
322 N. Clinton Street
1. Call to Order
2. Tour of University of Iowa Entrepreneurial Learning Center
3. Approval of Minutes - March 30, 2004
4. Discussion - University of Iowa Entrepreneurial Learning Center
5. Discussion - Request for CDBG Micro-enterprise Assistance by Oasis Falafel
6. Discussion -Request for Proposal for Marketing Services
7. Adjournment
-,-- ~._--...- - ----. -. n
MEMORANDUM
DATE: June 23, 2004
TO: Council Economic Development Committee ~
FROM: Steven Nasby, Community and Economic Development Coordinator '/í^
RE: Agenda Items
The Council Economic Development Committee will be meeting on July 1 at 9:00 a.m. ~
University of Iowa EntreDreneurial LearninD Center -- 322 N. Clinton Street. The
following is a brief discussion of the items that will be on the agenda for your consideration.
Universitv of Iowa Entreoreneurial Learnino Center
Representatives of the University of Iowa's John Pappajohn School of Business have requested
that the Council Economic Development Committee take a tour of this facility and learn about
the programming being offered to business students and those developing business plans. In
addition to the tour, the University of Iowa John Pappajohn School of Business would like to
discuss or explore possibilities of partnerships with the City.
Oasis Falafel
An application for CDBG assistance has been submitted by Oasis Falafel. Oasis Falafel is
proposing a new restaurant to be operated at 206 North Linn Street (former Chill & Grill). Oasis
Falafel is requesting $25,000 in CDBG assistance as a low-interest loan to make capital
improvements to the building and to purchase equipment. Oasis Falafel is committing $30,000
in private funding (owner equity) for additional improvements, equipment and working capital.
Oasis Falafel applied for CDBG funds previously, but due to the lack of a firm location, this
application was deferred indefinitely. Included in the packets is the revised application and
business plan.
Marketino Services
Several of the items included in the 2004 Economic Development Strategy pertained to
improving and expanding Iowa City's marketing efforts (e.g. web site, brochures, and marketing
publications). For your review and consideration is a marketing overview developed by staff.
This marketing overview is based upon the information from the 2001 branding process for Iowa
City sponsored by lCAD. Several of the items identified in the marketing overview will require
the hiring of marketing consultants. If the Economic Development Committee selects to proceed
with a marketing effort staff will proceed with developing and disseminating a Request for
Proposals.
If you have any questions or need additional information please contact me at 356-5248 or via
e-mail at Steven-NasbvtãJiowa-citv.ora.
Council Economic Development Committee Meeting
July 1, 2004
University of Iowa Entrepreneurial Center
322 N. Clinton Street
9:00 a.m.
~-.-._. .~---- -'--r¡-- ."-~ --_._~""--- --~-.-
MINUTES -
ECONOMIC DEVELOPMENT COMMITTEE
TUESDAY, MARCH 30, 2004 -1:00 P.M.
CITY MANAGER'S CONFERENCE ROOM
Members Presents: Ernie Lehman, Bob Elliott, Regina Bailey
Members Absent: None
Council Members Present: None
Staff Present: Steve Atkins, Karin Franklin, Steve Nasby
Others Present: Irvin Pfab, Dan Black
CALL TO ORDER
Chair Ernie Lehman called the meeting to order at 1 :00 P.M.
CONSIDERATION OF THE JANUARY 26.2004. MINUTES
MOTION: Bailey moved to approve the minutes as submitted. Elliott seconded the motion. The
motion passed on a vote of 3-0.
DISCUSSION AND RECOMMENDATION - REQUEST FOR TAX EXEMPTION - 119 IOWA AVENUE
Nasby opened the discussion by giving some brief history on the Central Business District Urban
Revitalization Plan and outlining the eligibility criteria for the property tax exemption. He noted that in
February of 2001, the Council approved a property tax exemption for the property located at 210-212
Clinton Street - the Whiteway Building, and in May of 2003, a tax exemption was approved for the Zephyr
Copies building, located at 124 E. Washington Street.
According to the eligibility criteria for the proposed project, qualified real estate includes real estate
assessed as commercial property. The proposed project is a commercial property, so the whole structure
would qualify. Secondly, eligible projects include rehabs, additions, and new construction. The proposed
project is for the construction of a new 1,500 sq. foot building to replace the 1,050 sq. ft. building that was
destroyed by a fire in August of 2003.
The third requirement centers on the exterior design of the building, and its review by the staff design
review committee and approval by the City Council. This will be done soon, with a recommendation and a
resolution being forwarded to the City Council possibly for their consideration at their May 4, 2004,
Council meeting. And last, the improvements must increase the actual value of the property by at least 15
percent. and in this instance, the proposed project would increase the value on the property.
Dan Black, Iowa State Bank and Trust Company, was present to represent the Bremer Trust that owns
the property. Black answered questions for the Committee members, stating that given the location of the
property, a bar/restaurant would be the most likely tenant for this proposed building. Lehman stated that
he was not comfortable at this time granting this exemption, as there are too many unknowns at present.
i.e., type of business. number of employees, pay level, etc. Elliott and Bailey agreed that they would like
further information before any decisions are handed down. Black said he would contact the Committee
once he had further information about this request. The Committee did state that if the project were going
to be a bar. they would most likely not approve the request due to the large number of bars in the area,
and the animosity it could bring.
MOTION: Elliott moved to table this request for tax exemption at 119 Iowa Avenue. Bailey
seconded the motion. The motion passed on a vote of 3-0.
REVIEW AND DISCUSSION OF 2004 ECONOMIC DEVELOPMENT STRATEGY
In November 2003 the Council Economic Development Committee reviewed the 1999 Economic
Development Strategy and recommended numerous revisions. Nasby asked the Committee to review the
suggestions and revisions made. Discussion centered on the Comprehensive Development Code, and
the changes that have made things simpler in this area. Various projects that have already been
completed were discussed, and the many compromises that have been made. Some specific building
projects were specifically addressed, and the discussion turned to how the City has always worked with
the developers to get the projects completed.
Economic Development Committee Minutes
March 30, 2004
Page 2
Discussion then turned to the visiting of local companies, and Chair Lehman explained some of their past
visits. The topics of publicity and perception were also discussed at length, with City Manager Atkins
joining in, stating staff would start setting up visits again for the new members.
Atkins then discussed the topic of the City building a "spec" building to generate some new business. The
members consulted the City map to look at various areas, and discussion turned towards having a private
contractor do the actual building, and the City being the "landlord". Atkins said he would have his staff
work up something on this, and he would get back to the Committee on their findings.
Nasby then asked the Committee to set a date for the next meeting. It was decided that meetings would
be the third Wednesday of each month, with the next meeting set for April 21, at 9:00 am.
ADJOURNMENT
Chairperson Lehman adjourned the meeting at 2:12 P.M.
data on citynUpcd/minuteslecodev/2004tedc 03-30-04.doc
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. . .
0 "
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. . . . . . .
Application for
Business Financial Assistance Projects
INSTRUCTIONS
· An "Application for Business Financial Assistance Projects" should be completed when
requesting financial assistance to directly assist a private business. An "Application for
Economic Development Support Projects" should be completed for projects and programs
that support economic development activities such as micro-business enterprise training
programs, area business development programs, or specific area façade renovation
programs.
· Prior to completing an application, an applicant is strongly encouraged to contact the City's
Economic Development Coordinator to discuss the project for which they are requesting
funding. (See contact information at bottom of this page).
· If this application is reproduced, it must remain in the original format and order in its entirety,
or the application may be returned for correction. An electronic copy of the application is
available in Microsoft Word or on the City's Web site (www.icgov.org).
· Fill out the application completely. If any questions are left unanswered or required
attachments are not submitted, an explanation for the omission must be included.
· Only typed applications will be accepted and reviewed.
· Application Deadlines: The City Council Economic Development Committee meets the
third Thursday of the month. Completed applications for Business Financial Assistance
projects should be submitted to the Economic Development Coordinator two weeks prior to
the meeting at which the applicant wishes to have the Committee review the application.
However, under special circumstances the Economic Development Committee will call
special meetings to review Business Financial Assistance Applications.
· Submit completed applications, with attachments to:
Steven Nasby
Community and Economic Development Coordinator
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5236
Fax: (319) 356-5009
1
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City of Iowa City Application
for Business Financial Assistance
Business Requesting Financial Assistance:
Business Name: Oasis Falafel
Name of Authorized Person to Obligate the Business: Naftaly Stramer
Business Address: 206 N Linn Street. Iowa City. Iowa 52240
Business Contact Person: Naftalv Stramer Title: Partner
Telephone: 319-621-8483 Fax:
E-mail Address: nstrameraD.vahoo.com
Business FederaIID#: 20-0205649
Date of Application Submittal: June 2004
Release of Information and Certification
NOTE: Please read carefully before signing
I hereby give permission to the City of Iowa City (the City) to research the company's history,
make credit checks, contact the company's financial institution, and perform other related
activities necessary for reasonable evaluation of this proposal. I understand that all information
submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa
Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all repre-
sentations, warranties or statements made or furnished to the City in connection with this
application are true and correct in all material respects. I understand that it is a criminal violation
under Iowa law to engage in deception and knowingly make, or cause to be made, directly or
indirectly, a false statement in writing for the purpose of procuring economic development
assistance from a state agency or political subdivision.
SIGNATURE OF COMPANY OFFICER AUTHORIZED TO OBLIGATE BUSINESS:
NOTE: The City will not provide assistance in situations where it is determined that any repre-
sentation, warranty or statement made in connection with this application is incorrect,
false, misleading or erroneous in any material respect. If assistance has already been
provided by the city prior to discovery of the incorrect, false or misleading
representation, the city may initiate legal action to recover city funds.
2
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Section 1: Description of Business and Proposed Project
1.1. Describe in detail the proposed "project" (for example, company relocation, plant expansion,
remodeling, new product line, size of building expansion, number of new jobs, amount of
investment in machinery and equipment etc.):
Oasis Falafel is a new restaurant providing fresh falafel, Mediterranean fast food for
takeout and dine-in. Freshly made foods such as hummus, baba ganoush, Mediterranean
salad, Shish/Chicken Kabob, tehini and some Mediterranean desserts will be sold as well as
French fries and cold beverages. All ingredients are served inside fresh pita (pocket bread)
or in a plate for dine-in.
Oasis Falafel is at 206 North Linn Street, which is the former location of the Chill & Grill
restaurant. Oasis Falafel is leasing the 1300 SF space from 206 Enterprise L.L.C. which is
the new property owner, and will buy the kitchen equipment and content of the Chill &
Grill restaurant from 206 Enterprise L.L.C.
Normal hours of operation are Monday to Sunday, 11 AM to 9PM. Oasis Falafel will cater
to late night patrons with late night hours Thursday to Saturday, 11 PM - 2 AM.
Oasis Falafel is seeking a $25,000 SBA APPROVED LOANS to supplement owner
investment of $30,000 to help with:
. Start-up cost:
1. Kitchen and other equipment needs.
2. Remodeling the internal of the restaurant + sign age.
. Ongoing Working capital:
1. Advertisement and promotions
2. Cost of goods sold and miscellaneous expenses.
Naftaly Stramer and Ofer Sivan will act as Owners/Managers and will be operating the
business on a daily basis. Oasis Falafel plans to hire additional help, which will accumulate
to 1.5 - 2.5 full time equivalent (FTE)
1.2. Provide a description and history of business:
Oasis Falafel is a new business. A unique Vegetarian Mediterranean style cuisine, Oasis
Falafel provides original, freshly made falafel, hummus and baba ganoush (Mediterranean
style eggplant), and Mediterranean salad, all served in a pita pocket bread. Cold soft
drinks will also be sold. Oasis Falafel will be a take-out and dine-in establishment. Delivery
of the products in bulk for individuals or organizations will be part of the services offered.
Falafel, hummus and baba ganoush are the favorite foods of the masses in Mediterranean
countries because of their economical deliciousness. In Israel, for example, people eat
falafel standing at small falafel shops at every major corner of every city. Falafel is made
from fresh and healthy ingredients with every order.
Oasis Falafel is at 206 North Linn Street in an area with a few famous local restaurants like
the Hamburg Inn and Linn Street Café. Oasis Falafel will serve as a destination for hungry
people and an attractive option for pedestrian traffic. The area businesses serve the
University of Iowa students, faculty and staff, and other Iowa City citizens who work and
pass through the downtown area. Normal hours of operation are Monday to Sunday, 11
3
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AM to 9PM. Oasis Falafel will cater to late night patrons with late night hours Thursday
to Saturday, 11 PM - 2 AM.
1.3. Describe the organizational structure of the business, including any parent companies,
subsidiaries, sister companies, etc.
Oasis Falafel L.L.C. owns Oasis Falafel. The partners of Oasis Falafel L.L.C. are Naftaly
Stramer (50%), Ofer B. Sivan (40%) and Ori J. Sivan (10%). Both Naftaly Stramer and
Ofer Sivan will be full time working managers of Oasis Falafel.
1.4. List the names of the business owners and the percent of ownership held by each.
See section 1.3
1.5. List the business' five-digit and six-digit North American Industry Classification System
(NAICS) codes or the primary and secondary Standard Industrial Codes (SIC codes)).
The new NAICS code (as of2002) is: 72221- "Limited Service Eating Places" and 722211-
"Limited Service Restaurants".
1.6. Will the project involve a transfer of operations or jobs from any other Iowa City or Johnson
County facility or replace operations or jobs currently being provided by another Iowa City or
Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected.
No
1.7. What date will the project begin? We have been working on establishing the restaurant
for the last few months. We would like to open for business at mid to end of August
2004.
1.8. Has any part of the project been started? If yes, please describe.
Oasis Falafel L.L.C. was established. We are in the final phase on the lease with the owners of
206 N Linn, 206 Enterprise L.L.C. and have everything ready to start purchasing equipment
and supplies, quotes for remodeling the leased space and apply for necessary licenses.
4
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Section 2: Financial Contributions to the Proposed Project
2.1. What type and amount of financial assistance are you requesting from the City (for example,
grant, forgivable loan, loan, property tax exemption, tax increment financing rebate, etc.)?
We are seeking a Community Development Block Grant (CDBG) of $25,000.
2.1a. If Community Development Block Grant Funds are being requested, please describe how
the proposed project addresses the priorities, strategies, and goals cited in CITY STEPS
2001-2006.
Oasis Falafel is a micro-enterprise business. Oasis Falafel employment opportunities will
cater to low to moderate-income people including minorities and students. Oasis
Falafel hopes to employ 1.5 to 2.5 FIE in the first two years of business. If Business
goes well Oasis Falafel may hire up to 3.5 FIE in second or third years of business.
2.2. Explain why assistance is needed from the City, and why it cannot be obtained
elsewhere. (Specific supporting documentation evidenced by cash flow statements,
income statements, etc., is requested.) If the City did not provide financial assistance,
could the project proceed?
Oasis Falafel L.L.C. applied for a commercial loan from local financial institutions like UI
Community Credit Union, Hills Bank and US Bank. Banks are hesitant to finance the
business with a commercial loan as it is in its start-up phase. Oasis Falafel owners will use
their personal funds to fund more then 50% of the project. However, these personal funds
are limited. Therefore, we are applying to the City of Iowa City for help in getting the
business up and running. We doubt if we can open this business without the assistance
from the City,
2.3. In what form is the business contribution to the project? Please explain clearly (for
example, sale of stock, equity investments, subordinated debt, etc.).
The partners in Oasis Falafel, L.L.C., owners of Oasis Falafel, will contribute their
personal funds to the business.
2.4. Identify all agencies or institutions involved in the project (financial and otherwise) and
what their involvement is:
· Mr. Paul Heath, Director, University ofIowa Small Business Development Center
(SBDC).
· Mr. Albert G. Moonsammy, R.E.H.S., M.S.E.H. Environmental Health Specialist,
Johnson County Department of Public Health.
· Apex Construction Company, Iowa City, Iowa provides overall leased space
remodeling and coordination.
· Mr. Bruce Haupert, of the Iowa City law firm Leff, Haupert, Traw & Willman
provides legal assistance.
· Mr. Robert Rehfuss CPA PLC of Coralville provides accounting services
· Mr. John Raley from John Raley Insurance Office will provide Insurance services
· Mr. And Mrs. Jacques and Dani Zrihen, present owners of HaShalom Restaurant, a
Mediterranean restaurant located in Chicago, are consultants and mentors.
5
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HaShalom Restaurant has operated under Jacques's ownership and active
management for the past 15 years.
. Other Vendors
· Hawkeye Equipment and Food Services
· Sysco Food Services ofIowa, Inc.
· Rapids Wholesales Equipment
· Sam's Club
· HyVee Food Stores
· Super Wal-Mart
2.5. What type and amount of security will the assisted business provide the City? If no
security is offered, an explanation must be provided. Note: as a general rule, for those
businesses not publicly traded, personal guarantees are required in addition to other
pledged business assets.
Mortgage $ What seniority or position?
Lien on $ What seniority or position?
Personal guarantee $
Other $
None (if none, please explain)
Current equity in the business is $25,000 in equipment and supplies. Oasis Falafel L.L.C.
owners investment will add $30,000 in capital.
2.6. Summarv of Proiect Costs and Proposed Financinq Sources
SOURCES (Summarize All Sources From Question
USE OF FUNDS 2.7)
Activity Cost A B C D
Land acquisition $
Site preparation $
Building acquisition $
Building construction $
Building remodeling $10,000 $5,000 $5,000 $0
Machinery & equipment $35,000 $15,000 $20,000 $0
Furniture & fixtures $
Permanent working capital $10,000 $10,000 $0 $0
TOTAL: $55,000 $30,000 $25,000 $0 $
6
2.7. Terms of Proposed Financing
Code Source (include all Type(')
sources in Question 2.6) Amount Rate Term
Source A: Owners Investment $30,000 Equity
Source B: City of Iowa City $25,000 Grant/Loan
Source C: Commerc Bank (fBD) TBD Loan TBD TBD
Source D: $
I Total: $55,000
(1)For example: forgivable loan, direct loan, grant, equity, tax abatement, etc.
2.8. Generally a decision by the City on this application can be expected within 30 days of receipt
of the application. If there is an urgent need for a more immediate decision on this
application, please indicate the desired timeframe and the reason for the urgency.
Our target open to business date is end of September 2003. It will help if the City can approve
the grant/Loan by this date, or approved the grant/loan for Working Capital and equipment
use.
Section 3: Quality of Jobs to Be Created
3.1. How many employees are currently employed by the company worldwide (total employment
including all locations, subsidiaries, divisions, affiliates, etc.)?
N/A
3.2. If an existing Iowa City business, how many total individuals have been employed by the
company at the Iowa City facility during the past year?
N/A
3.3. If awarded funds, how many new full-time employees will you add to the payroll at the Iowa
City facility within 12 and 24 months of the award date? The business acknowledges if it
fails to create the jobs pledged below by the end of the project period and maintain
them for a period of time (usually 36 months from the date of the award), it may be
required to reimburse City funds for the employment shortfall, if the loan/grant was
based on job creation.
Full-Time: Part-Time: 1.5
12 months 12 months 1.5
Cumulative Cumulative
Full-Time: 2 (Day Manager) Part-Time: 1
24 months 2 24 months 2.5
Cumulative Cumulative
7
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Note: Jobs created or retained using Community Development Block Grant Funds must be
"held by" or "available to" low- or moderate-income individuals.
3.4. What is the estimated annual payroll for the new employees resulting from this project?
Excluding salaries for the two owners/managers first year annual payroll for new employees
is around $22,000. For year two if the business is doing well, we assume that we will hire full
time replacements for the two owners/managers. This may increase the annual payroll to
around $90,000.
3.5. What is the starting average hourly wage rate (not including fringe benefits) projected to be:
For the new employees? $7.00/hour and $8.00/hour for Night Manager
For existing employees? N/A
For existing and new employees? N/A
3.6. In the following table, list positions and hourly rates for each job classification to be created
and retained.
List of Positions and Hourly Rate for Created and Retained Positions (use additional
sheets if needed)
No. Hours Hourly
Create Retain Position Title Per Week Rate of Pav
X Prep/Clean 30 $7.00
X Cashier/sales 33 $7.00
X Night Manager 15 $8.00
Note: Every applicant should provide average hourly wages for all new and existing jobs
which meet or exceed the average county wage rate by industry. Ninety percent of the
project positions should have a wage greater than the federal poverty wage rate for Iowa
City (30% of median income for a four person household in Iowa City). Under special
circumstances, consideration will be given to those companies who cannot meet this
requirement. (Contact the Economic Development Coordinator at the City for current
figures.)
3.7. Will any of the current employees lose their jobs if the project does not proceed? If yes, how
many? Explain why:
N/A
3.8. Please describe the types of worker safety programs that would be available for your
employees.
Food Management, Food Safety and Workplace Safety.
8
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3.9. Does the business provide standard medical and dental insurance for full-time employees? If
so, what percentage of the standard medical and dental insurance package expense does
the company provide?
As we plan to hire fnll time employees only after year one, this is N/A for now. After
year one, Oasis Falafel will consider benefits to full time employees after 6 month of
service, taking into account the effect on the growth of the business.
Section 4: Economic Impact
4.1. Please document how much of your operating expenditures (raw materials, supportive
services, machinery, equipment, and labor) will be spent within Johnson County.
Any inventory material that is available in Johnson County, will be purchased within
Johnson County. Oasis Falafel will use local suppliers for all of it purchases (see 2.4).
4.2. What Johnson County companies do you expect to sell to that currently buy from
non-eastern Iowa companies? What percentage of your sales will fall into this category?
N/A
4.3. What other Johnson County companies could be considered to be your competitors?
Oasis Falafel's main direct competitor in the Iowa City downtown area is the Pita Pit. The
Pita Pit serves falafel, humus and baba ganoush in a pita wrap. Pita Pit falafel is delivered
frozen from Canada, de-frosted, and cooked on a hot surface. This adversely affects the
quality of the food. The food at Oasis Falafel is prepared using fresh ingredients daily,
which adds an authentic Mediterranean touch. We believe that our fresh, authentic cuisine
will attract 60-70% of Pita Pit's falafel clientele.
Aladdin is a Middle-Eastern restaurant located at Coralville. We do not see Aladdin as a
direct competitor as Oasis Falafel and Aladdin cater to a different crowd. Other area
restaurants do not serve falafel but do serve fast, economical lunch fare just a short
distance away from our location. Since non-vegetarians enjoy falafel as much as
vegetarians, Oasis Falafel draws both vegetarians and non-vegetarians from these
restaurants. We estimate that we can attract at least 25% of their clients.
There are few exclusively vegetarian (diary with no animal flesh) selections in downtown
Iowa City (Mas ala) and only one Vegan restaurant (The Red Avocado) with a high priced
menu, located a several blocks away from the heart of downtown. Oasis Falafel will be the
only restaurant in downtown Iowa City to offer economical Vegan Cuisine.
4.4. How will this project benefit the City/County?
Oasis Falafel will provide a variety of new and unique food items to Iowa City residents.
This will improve the cultural diversity ofthe City onowa City.
9
~. -------. P.- ...._, - ----.... '-_. .··+_"··ø·_____~_--_"··_..__
4.5. How will this project grow the property tax base of Iowa City?
If Oasis Falafel becomes a successful business after a few years of operation, Oasis
Falafel L.L.c. will consider purchasing its own property in the Iowa City area, in order
to expand the business.
4.5 Beyond the present project, what future growth potential is there for the Iowa City
operation?
Expend to a second location in Iowa City. Open a pita bread bakery, which will sell to
local and out of town businesses.
Section 5: Environmental Impact
5.1. Please describe the energy and resource efficiency programs, waste reduction, waste
exchange, and recycling programs at your Iowa City operation.
Minimize waste by using recyclable material where possible.
5.2. Do you use recycled materials in the production of any products or through the provision of
any services at your facility? If so, please describe.
Where available, all paper products in Oasis Falafel will be from recycled paper.
5.3. Will you be treating, transporting, storing, and disposing above ground, on or about your
business premises, in tanks or otherwise, for any length of time or for any purpose:
petroleum products, agricultural or other chemicals, waste oil or other liquid waste, or any
other inflammable, corrosive, reactive, or explosive liquid or gas? If yes, please specify.
Yes. Cooking oils, which will be recyclable.
5.4. Will the Iowa City operation develop renewable energy resources or products that conserve
energy? If so, please describe.
No
Section 6: Community Involvement; Compliance with Law; Repayment Agreement
6.1. Please describe your business' history of contributing to the community through volunteer
work, financial contributions, or other means. If a new start-up business, please describe
commitment to becoming involved in the community.
Oasis Falafel is a new business, so there is no business history. Oasis Falafel participated
at a food vendor in the Iowa City Arts Festival that took place in June 2004 and will
participate in the upcoming Iowa City Jazz Festival as well. Oasis Falafel is also
planning to participate in community events such as Cultural Diversity Day and other
community programs/events.
10
6.2. Has the business been cited or convicted for violations of any federal or state laws or
regulations within the last five years (including environmental regulations, Occupational
Safety And Health laws, Fair Labor Standards, the National Labor Relations Act, the
Americans With Disabilities Act)? If yes, please explain the circumstances of the violation(s).
No
6.3. Financial assistance from the City of Iowa City requires a repayment clause in the loan
agreement with the City. The repayment clause requires a prorated repayment of the
financial assistance if the company does not meet its job attainment obligation and other
obligations of this agreement. Is the company willing to enter into a loan agreement that
contains a repayment clause?
Yes.
Section 7: Required Attachments
Check off each attachment submitted. If not submitted, explain why.
[X] Business plan (if new business)
[X] Profit and loss statements (2 year projections)
[X] Balance sheets (2 year projections)
[ ] Letters of commitment of project funds (from banks, applicant, etc.)
N/A Description of fringe benefits provided to employees
N/A Copies of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for
the past year and a copy of the most recent monthly payroll register
[ ] Map indicating the location of the project within the community
11
'..--" -- "-- ..., - -- -~ -------.--------
[X] Cost estimates for construction, machinery/equipment, permanent working capital, and
purchases.
[ ] Certificate of Good Standing from the Iowa Secretary of State or an authorization to
conduct business in Iowa.
[ ] Certificate of Incumbency listing the current board of directors and current officers if a
corporation or a listing of the general partners if a partnership
[ ] Corporate resolution authorizing the application for City funds
[ ] Corporate signatory authorization naming an officer to execute the City application and City
loan documents, if approved
[ ] Other
Explanation/other comments:
Upon review of a submitted application, the City reserves the right to request additional
information in order to assist the City with its evaluation of an application.
12
._-. -"--.-----~--_..._-----------
A.F.u.u:u.~
Oasis Falafel - Business Plan
Naftaly Stramer, Partner Ofer B. Sivan, Partner Ori J. Sivan, Partner
716 River Street 1025 Briar Drive 1025 Briar Drive
Iowa City, IA 52246 Iowa City, IA 52240 Iowa City, IA 52240
(319) 621-8483 (319)-331-2827 (319) 353-4837
nstramer@yahoo.com ofer@askforparts.com sivan@engineering.uiowa.edu
Prepared August 2003 By Naftaly Stramer, Ofer B. Sivan and Ori J. Sivan
1
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
-~ ·----~-·---------·-~-r----~-·----------~---·--- . __._._"__~~.._"..___m_.._,"_.'~__________.U
TABLE OF CONTENTS
GLOSSARY OF TERMS...............................................................................·.....· 3
1 STATEMENT OF PURPOSE........................................................................ 4
~ THE BUSiNESS........................................................................................·... 4
2.1 Description............................................................................................................. 4
2.2 Orl!anization Structure ........................................................................................ 5
2.2.1 Ownership................................................................................................... 5
2.2.2 Management and Personnel........................................................................ 5
2.3 Resources ............................................................................................................... 5
2.3.1 Accountant.................................................................................................. 5
2.3.2 Insurance..................................................................................................... 5
2.3.3 Legal........................................................................................................... 6
2.3.4 Banking....................................................................................................... 6
2.3.5 Other: Consultants ...................................................................................... 6
2.4 Products ................................................................................................................. 6
2.4.1 Menu........................................................................................................... 7
2.4.2 Names of Suppliers: .................................................................................... 7
ª MARKETING ................................................................................................ 7
3.1 Client Base ............................................................................................................. 7
3.2 Location ................................................................................................................. 8
3.3 Competitors ........................................................................................................... 8
3.4 Advertisement & Promotion ................................................................................ 9
3.4.1 General........................................................................................................ 9
3.4.2 Online........ ... ...... ................... ...................................................................... 9
4 FINANCIAL DOCUMENTS......................................................................... 10
4.1 Summarv of Financial Needs ............................................................................. 10
4.2 Sources and Uses of Funds................................................................................. 1 0
4.3 Start-up Costs. Cash Flow and Balance Sheet................................................. 11
4.4 Two-vear Income Proiection.............................................................................. 17
2
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
--- --~---------_..~.
4.5 Break-Even ..Analvsis......................................................................................... 18
§ A TT ACHMENTS ......................................................................................... 19
5.1 Menu + Sales (estimated).................................................................................... 19
5.2 Cost of Labor (estimated)...................................................................................20
5.3 Amortization Table for $25000.00 Loan at 4% (CDBG) ................................ 21
Glossary of Terms
Hummus: A flavorful dip of chickpeas and sesame-seed paste (tehina).
Falafel: Deep-fried balls of ground chickpeas
Baba Ganoush: Roasted eggplant mixed with tehina sauce.
Tehina: Sesame seed paste.
Mediterranean Salad: A refreshing course of finely chopped tomatoes, cucumbers and
onions, with oil and a hint of coriander and parsley.
ETYMOLOGY: AIabicfatãfil, pI. offi/fil, pepper, probably from Sanskritpippalï. See
pepper.
ETYMOLOGY: Modem Greek pëtta, pita, pie, cake, bread.
3
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
- ._.. - -. . H__________ __...- ____u..______
1 Statement of Purpose
Oasis Falafel provides freshfalafel, Mediterranean fast food for takeout and dine-in.
Freshly made foods such as hummus, baba ganoush, Mediterranean salad, Shish/Chicken
Kabob, tehini and some Mediterranean desserts will be sold as well as French fries and
cold beverages. All ingredients are served inside fresh pita (pocket bread) or in a plate for
dine-in.
Oasis Falafel is at 206 North Linn Street in an area with a few famous local restaurants
like the Hamburg Inn and Linn Street Café. Oasis Falafel will serve as a destination for
hungry people and an attractive option for pedestrian traffic. The area businesses serve
the University ofIowa students, faculty and staff, and other Iowa City citizens who work
and pass through the downtown area. Normal hours of operation are Monday to Sunday,
11 AM to 9PM. Oasis Falafel will cater to late night patrons with late night hours
Thursday to Saturday, 11 PM - 2 AM.
Oasis Falafel L.L.c. owns Oasis Falafel. The partners of Oasis Falafel L.L.C are Naftaly
Stramer (50%), Ofer B. Sivan (40%) and Ori J. Sivan (10%). Oasis Falafel is seeking
funding to be used to purchase kitchen equipment, cover remodeling cost, working
capital and line of credit.
2 The Business
2.1 Description
A unique Vegetarian Mediterranean style cuisine, Oasis Falafel provides original, freshly
made falafel, hummus and baba ganoush (Mediterranean style eggplant), and
Mediterranean salad, all served in a pita pocket bread. Cold soft drinks will also be sold.
Oasis Falafel will be a take-out and dine-in establishment. Delivery of the products in
bulk for individuals or organizations will be part ofthe services offered.
Falafel, hummus and baba ganoush are the favorite foods of the masses in Mediterranean
countries because oftheir economical deliciousness. In Israel, for example, people eat
falafel standing at small falafel shops at every major comer of every city. Falafel is made
from fresh and healthy ingredients with every order.
Normal operation hour are Monday to Sunday, 11 AM to 9PM. To serve the late-night
population, Oasis Falafel will add special late-night hours on Thursday - Saturday from
II PM-2 AM.
4
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
2.2 Organization Structure
2.2.1 Ownership
Naftaly Stramer (47), Ofer Sivan (25), and Ori Sivan (27) are the owners of Oasis Falafel
LLC. Naftaly Stramer is a 23-year veteran ofthe Infonnation Technology industry. For
the four years from 1999 to 2003, Naftaly has served as Vice President of Software
Engineering and Quality Assurance. Naftaly brings his executive experience to the
partnership which includes, but is not limited, to managing a large staff and handling
annual budgets of$8M - $10M. Naftaly also brings 10 years of direct involvement in
Quality Assurance, which will be a huge plus for the business.
Ofer Sivan is a recent graduate of the University ofIowa with a degree in Electrical and
Computer Engineering. Ofer has applied his engineering studies and creativity working at
the U ofI school of Music Recording Studio and at WSUI AM 910. Ofer Sivan will soon
leave a position at Engineered Building Design L.L.C., of Washington lA, to begin work
on Oasis Falafel full-time.
Ori Sivan has dreamed of opening a falafel stand for over 10 years. The original concept
and business plan for Oasis Falafel was drafted in 1994. Ori has extensive experience in
organizing and financing (fundraising for) community events including: 40th Annual Paul
D. Scholz Symposium (University of Iowa) and The Society of Hispanic Professional
Engineers Midwestern Expo 2003. After working this summer at an engineering finn in
Illinois, Ori Sivan will begin his graduate degree in Environmental Engineering at
Northwestern University, in Wilmette Illinois.
2.2.2 Management and Personnel
Both Naftaly Stramer and Ofer Sivan will act as Owners/Managers. Oasis Falafel plans to
hire additional help, which will accumulate to 1.5 - 2.5 full time equivalent (FTE)
2.2.2.1 Duties and Responsibilities of Managers
Managers will be responsible for purchasing, receiving, scheduling employees, cooking,
prepping, serving and sales, and cleaning. When the business is perfonning well and is
profitable, Oasis Falafel will hire a full time manager to run the business.
2.2.2.2 Duties and Responsibilities of Employees
Employees will be responsible for cooking, prepping, serving and sales, and cleaning.
2.3 Resources
2.3.1 Accountant
Robert Rehfuss CPA PLC of Coralville provides accounting services.
2.3.2 Insurance
John Raley Insurance Office provides insurance
5
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
2.3.3 Legal
Oasis Falafel's attorney is Bruce Haupert of the Iowa City law firm Leff, Haupert, Traw
& Willman.
2.3.4 Banking
TBD
2.3.5 Other: Consultants
Mr. Paul Heath, Director of The University of Iowa Small Business Development Center is
helping with directing us to small business resources. Mr. Heath's knowledge and
experience is a great resource in developing this business plan.
Oasis Falafel uses Mr.l Mrs. Jacques and Dani Zrihen, present owners ofHaShalom
Restaurant, as consultants and mentors. HaShalom Restaurant is a Mediterranean
restaurant located in Chicago and has operated under Jacques's ownership and active
management for the past IS years. The Chicago Sun-Times, the Chicago Tribune, and
WBBM News Radio AM 780, among others, review Jacques and Dani regularly.
2.4 Products
Falafel sandwiches are the main product to be sold at Oasis Falafel. This hot, tasty, and
healthy meal is filling and inexpensive. As described in more detail below, the low cost
of ingredients and their long shelflife, allow Oasis Falafel to operate with little overhead
and high profit margin.
The basic falafel sandwich and accompanying salads are high profit margin products;
sales of these products will provide Oasis Falafel with a reliable income. Oasis Falafel is
also prepared to be flexible to customer demand and expand its operation to provide more
products and services. Oasis Falafel is prepared to add a host of salads to its menu and is
planning to do so by offering a "Salad of the Day" and/or "Soup of the Day" and gauging
customer response. Oasis Falafel is also prepared to begin catering and/or offering
delivery service should sufficient customer demand develop. Sales of salads in bulk (1/2
lb to 1 lb) are a high profit-margin activity, which Oasis Falafel plans to commence
shortly after opening.
The table below (2.4.1) shows the ingredients and sale price for all food items.
6
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
- -"_._-~-.._-_.._-"~---_.-" _...""------------_.'"~ -- .--------- ...
2.4.1 Menu
Sale
ITEM Price
All items comes in Pita + Middle East style Salads + Vegetables + Thini Sauce
Hummus $3.25
Baba Ganush $3.50
Half size Falafel + Hummus $2.75
Falafel + Hummus $3.75
Falafel + Baba Ganush $4.00
SaladNegetables only $3.00
Falafel + Hummus (Night Sales· Th, Fri, Sat) $3.75
Hummus plate (all plates are small) $3.25
Shiek's platter (5 falafel+hummus+pita+salad) $6.00
Drinks - Coke Products $1.25
Juice $1.50
Bottled Water $1.50
Potato Chips $1.00
The above ingredients will be supplied by a variety of suppliers, to insure steady flow of
ingredients and to find the most competitive prices.
2.4.2 Names of Suppliers:
Hawkeye Food Service Food, Equipment, Supplies
HyVee Food Food, Supplies
Wal-Mart Food Supplies
Sam's Club Food, Supplies
Al-Kyam Food
3 MARKETING
3.1 Client Base
University ofIowa affiliates, local business people, and shoppers comprise the client base
for Oasis Falafel. The University ofIowa (UI) has almost 30,000 students and 10,000
employees. Majority of students and employees are in downtown Iowa City several days
a week. Downtown Iowa City serves as a retail and service center to many more people
that are not affiliated with the UI. Mercy hospital, located mere blocks rrom Oasis
7
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
- - "----.---. .. ._---------~~~.._~-~-_..__..-"---_._._....__._~...-.-- ._----~--~. ---~-
Falafel, employs more than 1400 people.
(http://www.mercyic.orglEmployrnentldepartmental_ detail.cfin ?recordID= 16)
Falafel is a well-known food that will attract a diverse customer base. Falafel vendors are
common in many countries in the world, including Europe. We plan to attract many of
the Ul's international students and faculty. Falafel is also well liked by young Americans
because of its healthy ingredients. We believe that this will attract the general student
population searching for a fresh and healthy lunch alternative.
Falafel is also 100% vegetarian and is fact Vegan. This is expected to attract those in the
local community that have stringent eating habits for moral, religious, or health-related
reasons.
The demand for Eastern and Mediterranean foods is demonstrated by the fact that there
are many Eastern and Asian markets/grocers (East West, Afto-Asian, Aoeshe, etc.) and
restaurants featuring ethnic foods in Iowa City and Coralville. In general, there is a clear
demand for ethnic foods as evidenced by the presence of many Mexican, Chinese,
Japanese and Sushi, Thai, and Vietnamese restaurants.
3.2 Location
Oasis Falafel's downtown Iowa City location is one of its prime attractions. Oasis
Falafel is located at 206 North Linn Street in an area with a few famous local restaurants
like the Hamburg Inn and Linn Street Café. Oasis Falafel will serve as a destination for
hungry people and an attractive option for pedestrian traffic. The area businesses serve
the University ofIowa students, faculty and staff, and other Iowa City citizens who work
and pass through the downtown area. Adjacent to 206 North Linn is a large student
housing area, which is expected to increase sales at Oasis Falafel.
Iowa City bar patrons are a great source of business to existing food stores in the
downtown area. Oasis Falafel plans to operate late hours on Thursday - Saturday from II
PM - 2 AM. With minimal advertisement, due to Oasis Falafel's prime location, we will
be able to serve economical Mediterranean cuisine at a high profit margin.
3.3 Competitors
Oasis Falafel's main direct competitor in the Iowa City downtown area is the Pita Pit.
The Pita Pit serves falafel, humus and baba ganoush in a pita wrap. Pita Pit falafel is
delivered frozen ftom Canada, de-frosted, and cooked on a hot surface. This adversely
affects the quality ofthe food. The food at Oasis Falafel is prepared using ftesh
ingredients daily, which adds an authentic Mediterranean touch. We believe that our
fresh, authentic cuisine will attract 60-70% of Pita Pit's falafel clientele.
Aladdin is a Middle-Eastern restaurant located at Coralville. We do not see Aladdin as a
direct competitor as Oasis Falafel and Aladdin cater to a different crowd. Other area
8
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
-,... .-..--.... --~-_..---,-..-- -"_..---~-----.--_._._._-._"-._---.- . ,,- - ----------------------- --..
restaurant does not serve falafel but does serve fast, economical lunch fare just a short
distance away from our location. Since non-vegetarians enjoy falafel as much as
vegetarians, Oasis Falafel draws both vegetarians and non-vegetarians from these
restaurants. We estimate that we can attract at least 25% of their clients. Falafel is food
for everyone. First time patrons who eat falafel often don't even realize that there is no
meat inside the sandwich.
There are few exclusively vegetarian (diary with no animal flesh) selections in downtown
Iowa City (Masala) and only one Vegan restaurant (The Red Avocado) with a high priced
menu, located a several blocks away from the heart of downtown. Oasis Falafel will be
the only restaurant in downtown Iowa City to offer economical Vegan Cuisine.
3.4 Advertisement & Promotion
3.4.1 General
Iowa City has a highly concentrated population, centered about downtown and word of
mouth travels very quickly. Promotions and discounts help get people introduced to our
delicious products, and encourage repeat customers.
Coupons are an excellent way to draw customers who are attracted by the economical
aspect of our products. Oasis Falafel plans to employ punch cards, whereby each
customer gets a free sandwich for every ten purchased at full price. This system rewards
our regular customers and shows our appreciation for their business.
Iowa Citians are voracious newspaper readers. The Add Sheet is a free advertisement
newspaper distributed every Wednesday on the comers of downtown Iowa City. Their
distribution is high at, 24,000 copies per week (source: The Add Sheet). The Daily Iowan
is provided free to all students and faculty. Students regularly peruse the advertisements
to see what is going on in town. The Daily Iowan's circulation is 20,500 during the
school year. The yellow pages are provided to every residential and business phone
company in the area, approximately 25,000 are distributed in Iowa City/Coralville every
year. Oasis Falafel will use the above advertisement media.
3.4.2 Online
3.4.2.1 Web Site
In order to create a falafel community and to obtain customer feedback and opinions, we
plan to operate a web site in which people can make comments and suggestions and ask
questions. To encourage feedback from customers, Oasis Falafel plans to make
downloadable coupons available to those who provide comments, suggestions or
feedback to the website.
9
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
.,.. _..+....._..~...._. _...-..,....,,"'~ ..."", .,--,,-...._----------- -'-"---'''+- .--------_.. ......__._-~ "-'-
4 Financial Documents
4.1 Summary of Financial Needs
Oasis Falafel is seeking a $25,000 SBA APPROVED LOANS to help with:
Start-up cost:
· Kitchen and other equipment needs.
· Remodeling the existing space.
Ongoing Working capital:
· Wages and Payroll taxes
· Advertisement and promotions
· Cost of goods sold and miscellaneous expenses.
4.2 Sources and Uses of Funds
Use of Funds Source of Funds
Activity Cost A B C D
Leased Space Remodeling $10,000 $5,000 $5000 $0
Equipment + Supplies $35,000 $15,000 $20,000 $0
Operations + Working $10,000 $10,000 $0 $0
Capital + Line of Credit
Total $55,000 $30,000 $25,000 $0
Sources:
A - Owners Investment
B - City of Iowa City Community Development Block Grant Program grant/loan
C - Bank loan - TBD (As of now, Oasis Falafel will not seek any commercial loan.)
10
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
-.".-......- ."-- -- ... ..__.._....._._._.__.__.."_._"_....~-._._.__.._-"._---_.-_.._..~---_._-_._-,."---~ _..__...~~
4.3 Start-up Costs, Cash F/ow and Balance Sheet
Start-Up Costs
Equipment $8,930
Licenses and filings $400
LLC filings and Legal $1,000
Accounting $500
Remodeling $10,000
Starting Inventory $2,629
Advertising $1,000
Rent (First month + Security deposit) $3,250
Existing kitchen equipment and other content $25,000
Total Start-Up Costs $52709
Equipment List Price
Capital Expenditure
Sandwich Top Refugerated Station $1,700
Counter Protector (SneezeGard) $650
Caster, 6" $75
Back Cover (60") $400
5 Year Compressor Warranty $75
Cash Register $300
Pots & Pans $450
Heating Lamp $100
Message Board $30
Blender (1 GAL) $750
Meat Grinder $800
Cutlery $100
Sign (indoor + outdoor) $3,000
Sub Total (Capital Expenditure) $8,430
Sub Total (Supplies) $500
Total $8,930
11
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
_....--.~ .~ ._.. ....., ~_...--".~----.__...._-.---- -------...--~._--_.__..._--- .-..-.--
12
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
.. ...--........-. -.- -----.-... _.._------ ----..----- .-..------.-.--"
1. CASH ON HAND (end of year) $30.644
2. CASH RECEIPTS
(a) Cash Sales $219,864
(b) Collection from Credit Accounts $0
(c) Loan or other Cash Injection $0
3. TOTAL CASH RECEIPTS $219,864
4. TOTAL CASH AVAILABLE $46,073
5. CASH PAID OUT
Cost of Goods Sold $32.823
(a) Purchases (Merchandise) $0
(b) Gross Wages (Excluding Withdrawals) $101,808
(c) Payroll Expenses (Taxes, etc.) $15,271
(d) Outside Services $0
(e) Supplies (Office & Operation) $0
(f) Repairs and Maintenance $2,400
(g) Advertising $1,800
(h) Car, Delivery & Travel $0
(i) Accounting & Legal $2,200
ü) Rent (Fix + other» $19,500
(k) Telephone $900
(I) Utilities $6,000
(m) Insurance $3.000
(n) Taxes (Real Estate, etc.) $0
(0) Interest $916
(p) Other Expenses (specify each below). $0
(q) Miscellaneous (Unspecified) $0
SUBTOTAL: $153,795
(s) Loan Principal Payment $4,609
(t) Capital Purchases (specify each) $0
(u) Other Start-Up Costs $0
(v) Reserve and/or Escrow (Specify) $0
(w) Owner's Withdrawal $0
6. TOTAL OPERATION EXPENSES $158,404
(Total 5a thru 5w)
6. TOTAL CASH PAID OUT (operating $191,227
expenses + cost of goods sold)
7. YEAR END PROFIT (LOSS) $28.636
(3 minus 6)
8. CASH POSITION AT YEAR END $30.677
(4 minus 6)
Ratio Analysis
Labor to Revenue Ratio 53%
13
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
... ...- -"_.._------~--- ~--- ------..-- -~------"---.----------
Cash Flow Year 2 (Estimated) Estimated
Total Year 2
1. CASH ON HAND (end of year) $63,792
2. CASH RECEIPTS $0
(a) Cash Sales $228,129
(b) Collection from Credit Accounts $0
(c) Loan or other Cash Injection $0
3. TOTAL CASH RECEIPTS $228,129
4. TOTAL CASH AVAILABLE $79,221
5. CASH PAID OUT $0
Cost of Goods Sold $32,823
(a) Purchases (Merchandise) $0
(b) Gross Wages (Excluding Withdrawals) $101,808
(c) Payroll Expenses (Taxes, etc.) $20,362
(d) Outside Services $0
(e) Supplies (Office & Operation) $0
(f) Repairs and Maintenance $2.400
(g) Advertising $1,800
(h) Car, Delivery & Travel $0
(i) Accounting & Legal $2,200
G) Rent (fixed + other) $19,500
(k) Telephone $900
(I) Utilities $6,000
(m) Insurance $3,000
(n) Taxes (Real Estate, etc.) $0
(0) Interest $733
(p) Other Expenses (specify each below). $0
(q) Miscellaneous (Unspecified) $0
SUBTOTAL: $158,703
(s) Loan Principal Payment $3,796
(t) Capital Purchases (specify each) $0
(u) Other Start-Up Costs $0
(v) Reserve and/or Escrow (Specify) $0
(w) Owner's Withdrawal $0
6. TOTAL OPERATION EXPENSES $13.433
(Total Sa thru 5w)
6. TOTAL CASH PAID OUT (operating $195,322
expenses + cost of goods sold)
7. YEAR END PROFIT (LOSS) $32,807
(3 minus 6)
8. CASH POSITION AT YEAR END $63,485
(4 minus 6)
Ratio Analysis
Labor to Revenue Ratio 54%
14
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
-- ~------ - ~-~-- -- ------------------------- ----- ----~-~---- ----
I Balance Sheet - Year 1 (Estimated)
Estimated
Start-Up Estimated
Position Year
Aug-04 End
Assets
Current Assets:
Cash $2,041 $30,677
Marketable Securities $0 $0
Accounts Receivable (Net) $0 $0
Total Cu rrent Assets $2,041 $30,677
Fixed Assets:
Equipment $33,930 $33,930
Leasehold improvement $10,000 $10,000
Inventory $2,879 $2,303
Less: Accumulated Dep. $0 $0
Total Fixed Assets $46,809 $46,233
Other Assets $3,000 $3,000
Total Assets $51,850 $79,911
Liability
Current Liabilities:
Accounts Payable $0 $0
Notes Payable (this year) $0 $5,525
Other: $0 $0
Total Current Liabilities $0 $5,525
Non-Current Liabilities:
Long-Term Debt $25,000 $20,391
Less Notes Payable (this year) $0 $5,525
Other: $0 $0
Total Non-Current Liabilities $25,000 $14,866
Total Liability $25,000 $20,391
Equity
Owners Investment $30,000 $30,000
Retained Eamings $0 $28,636
Total Equity $30,000 $58,636
Total Liability + Equity $55,000 $79,028
15
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
- ______n_____ ___________n___n_________ -----~--_._- _.~----"..'"---
IBalance Sheet - Year 1 (Estimated)
Estimated Estimated
year start Year
Aug-05 End
Assets
Current Assets:
Cash $30,677 $63,485
Marketable Securities $0 $0
Accounts Receivable (Net) $0 $0
Total Current Assets $30,677 $63,485
Fixed Assets:
Equipment $33,930 $33,930
Leasehold improvement $10,000 $10,000
Inventory $2,303 $2.303
Less: Accumulated Dep. $0 $0
Total Fixed Assets $46,233 $46,233
Other Assets $0 $0
Total Assets $76,911 $109,718
Liability
Current Liabilities:
Accounts Payable $0 $0
Notes Payable (this year) $460 $5,525
Other: $0 $0
Total Current Liabilities $460 $5,525
Non-Current Liabilities:
Long-Term Debt $20,391 $15,595
Less Notes Payable (this year) $460 $5,525
Other: $0 $0
Total Non-Current Liabilities $19,931 $10,070
Total Liability $20,391 $15,595
Equity
Owners Investment $30,000 $30,000
Retained Earnings $28,636 $61 ,444
Total Equity $58,636 $91 ,444
Total Liability + Equity $79,028 $107,038
16
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
~------ -- -
Finacial Results - Year 1 Finacial Results - Year 2
$35,000 $70,000
$30,000 $60,000
$25,000 $50,000
$20,000 $40,000
$15,000 $30,000
$10,000 $20,000
$5,000 $10,000
$0
~ N M ... '" <D ... '" '" '" ~ N $0
.I: .I: .I: .I: J: J: J: J: J: ~ ~ ~
E E E E E E E E E J: J: J: ($10,000) _
0 0 0 0 0 0 0 0 0 E E E E E E E E E E E J: J: J:
~ E E E
:¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; 0 0 0 0 0 0 0 0 0 0 0 0
:¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; :¡; 0 0 0
:¡; :¡; :¡;
, -+-lnC();;;e(LoSS)---+=NetSales ,.
-+-InCOITe (Loss) ___ Net Sales rvbnth End Balance! Month End Balance
4.4 Two-year Income Projection
Totals
STATEMENT OF INCOME FORCASTED Year 1
Net Sales $219.864 100.00%
Cost of Goods Sold $32.823 14.93%
Gross Profit $187.041 85.07%
Operating Expenses $158,404 72.05%
Operating Income (Loss) $28,636 13.02%
Depreciation $0 0.00%
Income (Loss) before Income Taxes $28.636 13.02%
Federal and State Income Taxes $0 0.00%
Net Income (Loss) $28.636 13.02%
Totals
RETAINED EARNINGS FORCASTED Year 1
Beginning Balance $0
Owner Draw $0
Add Net Income (Loss) $28,636
Ending Balance $28,636
17
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
Totals
STATEMENT OF INCOME FORCASTED Year2
Net Sales $228,129 100.00%
Cost of Goods Sold $32.823 12.41%
Gross Profit $195.306 87.59%
Operating Expenses $162,499 55.74%
Operating Income (Loss) $32.807 31.86%
Depreciation $0 0.00%
Income (Loss) before Income Taxes $32.807 31,86%
Federal and State Income Taxes $0 0,00%
Net Income (Loss) $32.807 31.86%
Totals
RETAINED EARNINGS FORCASTED Year 2
Beginning Balance $28,636
Owner Draw $0
Add Net Income (Loss) $32.807
Ending Balance $61 ,444
4.5 Break-Even Analysis
'" $240
"
~ $220
'"
~ $200
.<:
I- $180 -Total Sales
$160 - Fixed Cost
$140 Variable Cost
$120
$100
$80
$0 $50 $100 $150 $200 $250
Thousands
18
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
5 Attachments
5.1 Menu + Sales (estimated)
[äly [äly IIfatIiy l\IbrthIy
Sale Sales (# [äly QJSt ci Sales (# NbrthIy QJSt ci
ITEI\II Price urns) Sales ($) Items ($) urits) Sales ($) Items (~
All iterrs con es in Pita + Mdcle
East style Salads + \le(yt;ollles +
11ini Sauce
Ii.mTus $3.fÐ 8 $29 $2.00 218 $764 $74..
Saba Gën.Ish $3.fÐ 7 $25 $3.77 187 ~ $00.(
Falcie! + Ii.mTus $3.75 68 $257 $31.01 1778 ~,ffi) $8)3..
Falcie! + Saba Gën.Ish $4.00 8 $34 $4.5'3 218 $874 $119.(
Salt:dVegetalJles ooIy $3.00 8 $25 $2.51 218 ~ ~.~
Falcie! + Ii.mTus (Ngi Sales -
Th, Fri, Så - averaged [äly) $3.75 28 $100 $10.81 733 $2,7fÐ $281.(
TdaI food iterrs 129 476 $55.54 3354 $12,337 $1,4'1
Dim. - Coke ProdIICts $1.fÐ 103 $156 $20.67 2683 $4,025 $537.~
Páåo Qips $1.00 13 $13 $1.29 310 $310 $31~
Tdals 245 $343 W 6347 $16,701 $2,01
Sales Fæta 1.2
19
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
,.,. -..-._- --------.- - ---_._-"._..__...__....-....,--_.._..._--....__._...-..._---~""--....,- "_"_'M"_"~' ",.._.____~.___~.___...___.__._....._._
5.2 Cost of Labor (estimated)
10-11 MAN + AMN + PTS 31 10-11 MAN + PTS+PTS 26
11-12 MAN + AMN + PTS 31 11-12 MAN + PTS+PTS 26
12 - 13 MAN + AMN + PTS 31 12-13 MAN + PTS+PTS 26
13-14 MAN + AMN + PTS 31 13 -14 MAN + PTS+PTS 26
14 - 15 MAN + AMN + PTS 31 14 -15 MAN + PTS+PTS 26
15-16 MAN + AMN + PTS 31 15 -16 MAN + PTS+PTS 26
16-17 MAN + AMN + PTS 31 16 - 17 MAN + PTS+PTS 26
17 -18 MAN + AMN + PTS 31 17 -18 MAN + PTS+PTS 26
18-19 MAN + AMN + PTS 31 18 -19 MAN + PTS+PTS 26
19-20 MAN + AMN + PTS 31 Totals 234
20-21 MAN + AMN + PTS 31
Totals 341
Sunday staff Night staff
Hours Staffing Staff Hours Staffmg Staff
Cost($) Cost ($)
11-12 MAN + PTS+PTS 26 22-23 SMAN + PTS + PTS 22
12-13 MAN + PTS+PTS 26 23 - 00 SMAN + PTS + PTS 22
13 - 14 MAN + PTS+PTS 26 00 - 01 SMAN + PTS + PTS 22
14 -15 MAN + PTS+PTS 26 01 - 02 SMAN + PTS + PTS 22
15 -16 MAN + PTS+PTS 26 02 - 03 SMAN + PTS + PTS 22
16-17 MAN + PTS+PTS 26 Totals 110
17 - 18 MAN + PTS+PTS 26
Totals 182
Total Labor Cost (Monthly) $9,804
20
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
5.3 Amortization Table for $25000.00 Loan at 4% (CDBG)
Amortization Table for $25000.00 Loan at 4% (CDBG)
Mont 9 10 11 12 1 2 3 4 5 f
Yea 2004 2004 2004 2004 2005 2005 2005 2005 2005 20
Payment (I 460.41 460,41 460,41 460,41 460.41 460,41 460,41 460.41 460,41 460
Principa 377,08 378,34 379,6 380,86 382,13 383.41 384,68 385,97 387.25 388
Paid (I
Interest Paid ($ 83,33 82,08 80,82 79,55 78.28 77.01 75.73 74.45 73,16 71,
Tota 83,33 165,41 246.23 325.77 404,06 481,06 556.79 631.24 704.4 776
Intere.t(1
Balance(S 24622,92 24244,58 23864,99 23484,12 23101,99 22718.58 22333.9 21947,93 21560,68 2117
Month 9 10 11 12 1 2 3 4 5 f
Yea 2005 2005 2005 2005 2006 2006 2006 2006 2006 20
Payment II 460,41 460.41 460.41 460,41 460.41 460.41 460.41 460,41 460,41 460
Principa 392.44 393.75 395,06 396,38 397.7 399,03 400,36 401,69 403,03 404
Paid (I
Interest Paid ($ 67,97 66,66 65,35 64,03 62.71 61,39 60,06 58,/2 57,38 56,
Tota 984,08 1050.75 1116,1 1180,13 1242,84 1304,23 1364,28 1423 1480,39 1531
Intere.111
Balance(S 19998.71 19604,96 19209,9 18813,52 18415,82 18016.79 17616,44 17214.74 16811.71 1640
Monlt 9 10 11 12 1 2 3 4 5 f
Ye, 2006 2006 2006 2006 2007 2007 2007 2007 2007 20
Payment(S 460.41 460,41 460.41 460,41 460,41 460,41 460.41 460,41 460,41 460
Principa 408.43 409.79 411.16 412.53 413.9 415.28 416,67 418,06 419.45 420
Paid II
Interest Paid ($ 51,98 50,62 49,25 47,88 46,51 45,13 43.74 42,36 40,96 39,
Tota 1696,44 1747.06 1796,31 1844.2 1890.71 1935,83 1979,58 2021,94 2062,9 210:
Interest(S
Balance(S 15186,11 14776,32 14365,16 13952,63 13538.73 13123.44 12706.77 12288,/2 11869,27 1144
Month 9 10 11 12 1 2 3 4 5 f
Yea 2007 2007 2007 2007 2008 2008 2008 2008 2008 20
paymenl (I 460,41 460.41 460,41 460,41 460,41 460.41 460,41 460.41 460,41 460
Principa 425,07 426,49 427.91 429,34 430.77 432.2 433,64 435,09 436,54 437
Paid ($
Interest Paid ($ 35,34 33,92 32,5 31.08 29,65 28.21 26.77 25,32 23.87 22
Tota 2212.72 2246,64 2279,15 2310,22 2339,87 2368,08 2394.85 2420.17 2444,05 2461
Intereslll
Balance(S 10177,44 9750,95 9323,04 8893.7 8462,93 8030.73 7597,09 7162 6725,46 628:
Month 9 10 11 12 1 2 3 4 5 f
Yea 2008 2008 2008 2008 2009 2009 2009 2009 2009 20
Payment ($ 460,41 460.41 460,41 460,41 460.41 460,41 460.41 460.41 460,41 460
Principa 442,39 443,86 445,34 446,83 448,32 449,81 451,31 452,82 454,33 455
Paid II
Interest Paid ($ 18,02 16,55 15,07 13.58 12,1 10,6 9,1 7,6 6.09 4.~
Tota 2524,94 2541,49 2556,56 2570,14 2582,24 2592,84 2601,94 2609,54 2615,63 262
Interest(S
Balance ($) 4964.7 4520,83 4075.49 3628,66 3180,35 2730,53 2279,22 1826,41 1372.08 916
21
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
- -
22
OASIS FALAFEL
206 North Linn Street, Iowa City, Iowa 52240
Village Green
The intent of the OPDH zone is to provide open space or amenities in exchange for
clustering of density onto smaller lots or attached units. This way it is possible to
achieve a higher density that normally achieved in the RS-S zone (which has been an
average of approximately 2 unit per acre).
When Village Green South was rezoned to OPDH-S 12 years ago it was controversial
because the open space consisted of the storm water facility and a 1.26 acre parkway
that was to connect the storm water facility to the trail up to the Village
GreenlWellington Condominium area.
As a result of neighborhood objections the Planning & Zoning Commission
recommended approval of the OPDH rezoning provided that Part 8 (the western part
adjacent to Sterling) as well as the lots adjacent to Wintergreen Drive were platted as a
conventional RS-S subdivision and that a trail network and landscaping plan be
developed in the storm water/open space and parkway areas The landscaping and trail
development were also required by a conditional zoning agreement.
The landscaping plan including trees and lawns were not planted or if they were they
were not maintained so that today there are none of the required trees and the turf
areas area are covered with clover and weeds. The tail was built but not maintained
and is now overgrown in most locations.
The 1.26 acre parkway north of Wintergreen was replatted and incorporated into
Village Green Parts 19 and 20 so that it is no longer available as an open space amenity
for Village Green South or the proposed Village Green Parts 23 and 24.
Given this background it would be difficult for us to justify and increase in density in
Village Green Parts 23 and 24 (Village Green South Parts 7 and 8) with out some
identifiable amenity or opens space improvements.
We are also concerned about introducing the multi-family units as shown. The
Comprehensive Plan generally supports townhouse and small multi-family near
entrances into a neighborhood or adjacent to large open spaces and neighborhood
commercial areas. This location does not meet those criteria.
We do think that there may be alternatives to the previously approved OPDH plan for
Village Green South, but this current proposal needs some work:
I. Denisity
2. Landscaping amenities.
3. More single family units - perhaps narrow alley loaded lots.
.. - .--- .-----------------.
City of Iowa City - Economic Development b~.q
Marketing Overview r¡::¡-
I PurDose of Overview: This overview is a combination of information developed during marketing input
sessions with members of the ICAD 2001 Position Statement Subcommittee (see attached membership list)
and the development of a marketing plan by the City's Economic Development office. The information is
intended to provide an outline for decision-making regarding proposed marketing efforts by the City and
specifically the Economic Development office.
II. Current Marketina Situation: In 2001 a branding process for Iowa City was completed under the
auspices of ICAD with a consultant. That process resulted in a consensus brand statement for Iowa City as
follows: "A combination of world-class Recreation. Education. Arts. Culture and Healthcare identifies Iowa City
as one of the most vibrant communities in the United States." The tag line for this brand statement emerged
as ----
"REACH for Iowa City: A community with a world-class combination of Recreation, Education,
Arts, Culture and HealthcareH
The City has a number of marketing tools in place (see below); many are intended to serve multiple
audiences as identified herein. Classifications of these audience relationships with the City are grouped into
the following: existino businesses, ootential new businesses and oartners in business develooment Each of
the 12 audiences identified is in at least one of these classifications, with many having more than one
relationship with the City's economic development office or other City departments. These multiple
classifications obviously impact the levels of communications that must be provided to each audience.
III. Audiences: From the 12 audiences, three classifications were created as priorities for targeting our
marketing efforts:
.,/ Existing Businesses
.,/ Potential New Businesses
.,/ Partners in Business Development
Identifying these three priority audiences is intended to demonstrate where the majority of the City's
marketing resources should be committed.
A. Existina Businesses.
Existino Businesses in Iowa otv.
The vast majority of workforce growth comes from existing businesses. Further,
existing businesses provide the economic resources to sustain an area. They
also have the ability to identify potential new employers.
1
---'--."-.- -....... .__·.···~·_.._..____.....'"......_.__..m__..··___·__~·..~___._·........_.__ .'--"___..___..,_......_.. __~___. -.--
Commercial Real Estate Brokers.
Key source of information regarding available area development sites-
information the City must have to respond to prospective inquires. The City also
activeiy promotes these development sites to a wider audience than they can
reach if unassisted.
Commercial Lenders.
A potential source of capital to businesses for development
projects-opportunities for the City to assist or partner in
the financing of new or existing businesses. Also, a key
source of information regarding available private and public
financing options.
Local Develooers and Prooertv Owners.
These two groups are important for both the expansion of existing businesses
and the facilitation of new businesses. The City wants to proactively work with
property owners to plan for the future growth of the City and identify
commercial and industrial areas. Once infrastructure is available, developers
typically complete the process and make the land available for sale or begin
building structures for sale or lease.
Entreoreneurs.
The City is a visible point of contact for individuals interested in creating new
businesses. The City's role is that of providing information and referrals to
individuals to appropriate service providers. Opportunities for financial
assistance to micro-enterprises may also be available.
Message to Convey to These Parties:
The City of Iowa City is ready, willing and able to provide infrastructure and support to businesses and
industry to help them maximize the opportunities that are available through expansion, relocation, new
development and investment.
B. Potential New Businesses and Residents
Prosoective Industrv.
The majority of proactive marketing efforts for this audience are initiated
through the lCAD Group and the Cedar Rapids/Iowa City Technology Corridor.
The City must be in a position to respond promptly and professionally to
inquiries.
Site Selection Consultants.
This audience is comprised of a number of individuals and firms that serve as
identifiable conduits to reach business clients seeking a new location.
New Residents.
The City continues to attract a talented and skilled workforce. This is important
so we have the workforce necessary to grow our existing businesses, evolve
technical fields present within the community and to recruit new industry. These
new residents may be individuals who may have a past connection with the
community or are responding to marketing Iowa City as a world class
2
.- H____._~._···_~_....·,··. ,..".-...---."'..........-,..--..... ...__.".____. .__._...._~ ···_._H_' -...-....-
combination of Recreation, Education, Arts, Culture, and Healthcare. New
residents are likely to include University of Iowa graduates-who should be
receptive to information about employment opportunities and quality of life
standards.
Message to Convey to These Parties:
The City and its partners will solicit, identify and help new industry capitalize on the assets available in
Iowa City by providing specific information and assistance to identify business opportunities available
in Iowa City, development or redevelopment sites, workforce development opportunities and financial
assistance where appropriate. Selling Iowa City's attributes regarding workforce, location sites,
lifestyle, transportation, professional assistance and access to the University of Iowa resources is key.
C. Partners in Business DeveloDment.
Federal. State and Local Aaencies.
These partners include the leadership and staff of state and federal offices that work in
economic development (e.g. Iowa Department of Economic Development) or those who are in a
position to assist the City in its efforts (e.g. Congressional offices). As working regionally
becomes a reality, local governments and economic development agencies become strong
partners. The Technology Corridor efforts are supported by the City through ICAD. Iowa City's
involvement with the ICAD Group is an example of a regional cooperation between numerous
communities, private investors and others for the betterment of business and industry in
Johnson County. These partnerships likely to produce more effective results at a lower cost for
the public.
Residents of the Communitv.
This group includes all citizens of Iowa City, with an emphasis on community attitudes and
perceptions regarding City policies, growth, workforce and economic development.
The Media.
For the most part, the media is the major conduit that is reaching a number of the City's
identified audiences. However, the media's coverage of all of the City's activities also serves to
dilute the focus of the message and in some cases the creditability or effectiveness of the City's
efforts. The City needs to educate and orient media representatives to the underlying purpose
of the City's economic development policies and the impacts these efforts have made within the
community.
Strategic Partners.
Significant partnerships with a number of organizations include:
,/ The University of Iowa
,/ Kirkwood Community College
,/ MidAmerica Energy
,/ Iowa City Area Development Group
,/ Iowa City Area Chamber of Commerce
3
n"_.__.. - - -----_.-.------~-_...__..~.._---~ ._____~__m_~___~_·_______ø___·___·__·__·_____
These partnerships were formed to achieve mutual benefits for each partner. The City
needs to realize that each partner has expectations from their partnership efforts with
the City of Iowa City.
Message to Convey:
The City's message must focus on efforts that have served to benefit the community by working with
businesses and others to provide a world-class combination of Recreation, Education, Arts, Culture and
Healthcare for our citizens. Taking a regional approach to economic development benefits the Iowa City
residents and the entire area---i:reating a wide range of opportunities in housing, retail, community
development and a quality of life.
IV. Marketing Tactics. The City has several basic communication tools for reaching the identified audiences.
Following is a brief overview of these tools:
A. Web site -The current City web site is designed to accommodate customer access to information
made available by the various City departments and as a tool for bill paying. A significant presence for
the City of Iowa City on the Internet cannot be over emphasized. This is especially true for the
activities and programs facilitated through the City's Economic Development office. One example is the
site location business, which has undergone a revolution since the advent of the worldwide web. Site
searchers (businesses or consultants) expect to find the information necessary to aid their decision-
making on the Internet. If the information is not available, they are likely to move on to another
community/region that provides the information they are seeking. The City's web site must also
provide links to other significant state and local websites that offer additional information of interest to
the site seeker, such as the IDED, lCAD Group and UI sites.
B. Economic Deve/ooment Brochures -- Abbreviated information about the City and Iowa City's
Economic Development programs will be used to educate businesses, potential new businesses and
partners in business development. Although the Internet is becoming the tool of choice in site location
work, there is still value in a small, attractive brochure that highlights the assets of the community for
someone unfamiliar with the Iowa City area and/or the programs the City has available. What is
envisioned are two brochures which provide a brief overview of Iowa City and its world-class
combination of Recreation, Education, Arts, Culture and Healthcare and a description of
available financial assistance programs. The description of the financial assistance programs is already
in place. Each of these two brochures could be a four-color, 8.S-inch by 11 or 14-inch landscape
format, three-fold brochure with strong photos and graphics to bring together brief overviews of the
University, housing options, business location and assistance information, schools, cultural activities,
etc.
C. Media Re/eases- The City's news releases are in a generic form and format used by all City
departments. Typically the City's activities result in articles in local and regional/statewide newspapers.
A dynamic and distinct format for Economic Development news releases is sought to heighten the
visibility of these efforts.
V. Possible New Marketing Tactics and Materials. The City needs to be able to respond promptly to
inquiries about the community, financial assistance, availability of land or buildings and economic development
accomplishments. City staff has consistently been able to meet response timelines, however; this has often
come at the expense of dropping everything else. Because the information needed often crosses
departmental boundaries it is sometimes difficult to get information in a timely fashion.
4
- --.-- ---"_...._._-_..._-_._--_._-~,.....,.._..._..__._._~....._-,_..~.,.-.-.....,,--. ---~..__..__..._._._.._.__._---- . --.---
A. Prosoective Business Packet. At some point in the location process, the City and/or the lCAD Group
is going to be asked to provide information about Iowa City. It might be an initial inquiry, a
confirmation of information someone received from the state development agency or utility, or a
clarification of web site information. With a nearly limitless possibility of combinations to fit varying
needs, flexibility needs to be built into the response process.
Preprinted paper stock, for packets or other targeted hard copy marketing efforts, with the
City's tag line "REACH for Iowa City: A community with a world-class combination of
Recreation, Education, Arts, Culture and Healthcare"and contact information could be
used to provide the requested information. This could be incorporated within folders with
preprinted covers utilizing inside pockets to hold maps, additional requested data, etc. Specific
information could be computer generated and printed on the preprinted stock.
A template could be created to provide basic area information. Additional templates could
accommodate the Location One Information System (LOIS) data to respond to specific
inquiries. Site and building information will be stored in digital format and printed, as inquiries
require. Several templates could be developed by the staff to meet the most common
inquiries.
This information can also be provided in electronic PDF format and e-brochure versions that are
downloadable from the City's web site or can be e-mailed in response to requests for
information.
B. Oualitv of Life/Emolovment Recruitment Publication. "REACH for Iowa City: A community with
a world-class combination of Recreation, Education, Arts, Culture and Healthcare" was
created due to the extremely high quality of life afforded to the area's residents. This claim is backed
up by numerous national publications, which rank Iowa City highly in categories ranging from the
health to high tech employment. Across the United States numerous communities claim to have these
same attributes. As such, the City of Iowa City needs a tool to dramatically demonstrate what is
offered here and how we are unique. Due to its high profile, the quality of life information needs to be
prominently included on the revised web site. Publications with a quality of life focus are already in
place from the Chamber of Commerce, Visitors and Convention Bureau, and Technology Corridor. All
of these highlight the Iowa City area to varying degrees of success, so a new Iowa City only piece may
need to be created that emphasizes the recognition received by Iowa City from these national
publications.
C. Bi-annual Activity Reoort. The City needs to use the publication with a wide variety of audiences:
citizens, civic leaders, local government officials, existing businesses, and educational institutions (the
University of Iowa and Kirkwood). The activity report needs to highlight the accomplishments of the
City's economic development activities in terms of expansion of the tax base, employment
opportunities and how the City can effectively and efficiently work with business and industry.
D. Presentations. The City's Economic Development office as part of the Planning and Community
Development Department needs to increase its educational efforts within the community. One means
of increasing visibility is to make presentations about the organization to various civic and development
groups during the course of the year. City staff has done some of these types of presentations and
just needs to be more proactive in making various civic organizations and business leaders in the area
aware of the availability of the City's programs and accomplishments. Presentations to business leaders
and civic organizations have some commonality of purpose: increasing understanding as to what the
5
---------------~---
City is doing. However, for local government officials and citizens, it is important to demonstrate the
impacts of the economic development programs.
Develop three presentations:
./ General-for civic groups lasting 15-20 minutes
./ Public Sector-city council, board of supervisors or others lasting 5-10
minutes
./ Media- orientation for new reporters
E. Billboard Advertisino. Another tactic discussed during the lCAD marketing group meeting and by
some citizens was billboard advertising on 1-80. The marketing would feature the branding theme and
contact numbers plus a web site address for the City. With the number of vehicles that use the
corridor each day combined with the mix of traffic (local, cross country trucks, vacationers, etc) this
could be an effective way to reach a variety of possibly interested individuals. It also has the added
bonus of demonstrating to the local residents and businesses that the City is actively involved in
business expansion and recruitment efforts.
F. Newsoaoer CliDoinos. Compiling newspaper articles in a report format could help the City
effectively demonstrate its level of activity plus gain a change in perception for the City regarding its
attitudes towards business. This activity will be undertaken and maintained by City staff.
G. Other Marketina Tools. Additional marketing tools as may be proposed or suggested by the bidder.
Conclusion
This information is intended to provide a description of the marketing challenges and opportunities for
the City of Iowa City. One of the main purposes is to implement a proactive marketing program. We
acknowledge that not all of these activities may be accomplished immediately and the setting of
priorities in association with its cost will be a challenge. Following the receipt of responses to a
Request for Proposals, specifying the marketing activities that are chosen as priorities, the City's
Economic Development Committee and staff can discuss these issues and through consensus, a
direction will be determined to implement a marketing plan.
6
..---
.
David Bywater David Schoon Dee Baird
Economy Advertising Iowa City Economic Development Kirkwood Community College
2800 Hwy 6 E 410 E. Washington SI. 6301 Kirkwood Blvd SW
PO Box 2060 Iowa City, IA 52240 POBox 2068
Iowa City, IA 52244-2060 Cedar Rapids, IA 52406-2068
Dee Vanderhoef Gerry Ambrose Harry Wolf
Iowa City City Council Sycamore Mall Southgate Development
2403 Tudor Drive Prudential Ambrose 755 Mormon Trek Blvd
Iowa City, IA 52240 250 12'h Ave #150 POBox 1907
Coralville,lA 52241 Iowa City, IA 52244-1907
Jeff Maxwell Joe Raso John Balmer
Maxwell Construction Iowa City Area Development Group Plumbers Supply
3011 Sierra Court 325 E. Washington St, Ste 100 2020 S. Riverside Dr.
POBox 1548 POBox 2567 POBox 1270
Iowa City, IA 52244-1548 Iowa City, IA 52244-2567 Iowa City, IA 52244-1270
Maria Slavens Nancy Burhans Nancy Williams
General Mills Gringo's Mexican Bar & Grill 111 E Jessup Hall
2309 Heinz Rd 2325 Willowbrooke Lane Iowa City, IA 52242
Iowa City, IA 52240 Iowa City, IA 52246
Pat Guard Pat Jepson Sheila Boyd
Iowa City Area Development Group Seabury-Smith Group 5 Hospitality
325 E. Washington St, Ste 100 2615 Northgate Drive 2216 N Dodge St, Ste 5
POBox 2567 POBox 1520 Iowa City, IA 52245
Iowa City, IA 52244-2567 Iowa City, IA 52244-1520
Sherri Shima Tom Gelman Tom Werderitsch
Iowa City/Coralville Convention & Visitors Phelan, Tucker. Mullen, Walker, Tucker Selzer-Wederitsch
408 First Avenue & Gelman, LLP 222 Heinz Road
Coralville, IA 52241 321 E Market SI. Iowa City, IA 52240
Iowa City, IA 52245
Usha Balakrishnan Vicki Lensing Tom Goedken
University of Iowa Lensing Funeral Home ACT
427 Gilmore Hall 605 Kirkwood Ave 2201 N. Dodge SI.
Iowa City, IA 52242 POBox167 POBox 168
Iowa City, IA 52244-0167 Iowa City, IA 52244-0168
Irv Jensen Jim Behle Glen Wykoff
Strategic Alternatives ICCSD Mercy Hospital
604 38'h Street 509 S. Dubuque SI. 500 E. Market SI.
West Des Moines. IA 50265 Iowa City, IA 52240 Iowa City, IA 52245
Ecodev\brandinglbls. doc February 2002
;.0-
· , I~A~
G R 0 U P
Date: February 11, 2002
To: Iowa City Branding Task Force
From: Joe Raso, President, Iowa City Area Development
David Schoon, Economic Development Coordinator, City of Iowa City
Re: Iowa City Branding and Positioning Statement
Since it has been some time since the Iowa City Branding Task Force last met, we felt we owed
the Task Force an update. As you may recall at the last meeting, the task force spent a great
deal of time discussing the need for the Iowa City business community to playa greater role in
encouraging economic development in Iowa City. Since that meeting, a subgroup of the task
force has met a couple of times and discussed this issue. The subgroup's discussion focused
on how can we provide a regular forum for Iowa City business leaders to come together and to
discuss issues of importance and significance to Iowa City. After talking about a number of
ideas, the subgroup decided to first pursue a less formal and less structured forum. Examples
of such forums already exist in the area: the Coralville Committee and the North Liberty
Committee of the Iowa City Area Chamber of Commerce.
These Chamber committees meet on either a weekly or a monthly basis in a luncheon format.
These luncheons provide business members of each community with an opportunity to meet on
a regular basis and to informally discuss items of importance occurring in their communities. In
addition to the informal discussion, brief updates from the Chamber staff and from city staff and
elected officials are also made. The purpose of the Iowa City Committee would be to provide a
forum in which Iowa City business members can regularly meet and talk about Iowa City issues.
Pat Guard, Chamber President, presented the concept offorming an Iowa City Committee of
the Chamber of Commerce to the Chamber's Executive Committee. The Executive Committee
gave approval for a yearlong trial run of the Committee. Chamber Board member, David
Bywater, was assigned as the Board's liaison to the Iowa City Committee. David is in the
process of working with the Chamber staff at organizing the first Iowa City Committee meeting.
We will make sure to invite all Branding Task Force members to the first meeting.
Regarding the positioning statement, attached you will find the Position Statement
Subcommittee's recommendation to the full Branding Task Force regarding a position
statement. Based on comments received at the August Branding Task Force meeting, the
position statement is slightly changed to include business and industry through the use of the
broad definition of the term "commerce". The Iowa City Position Statement now reads as
follows:
A world-class combination of Recreation, Education, Arts & culture, Commerce,
and Healthcare identifies Iowa City as one of the most vibrant communities in the
United States.
It was clear by the Task Force's discussions, that we needed to include something about
business and industry in our position statement since we have the likes of national and global
IOWA CITY AREA DEVELOPMENT GROUP, INC.
325 E. Woshington . Suite 100 . PO Box 2567
lowo City, Iowa 52244-2567
(319) 354-3939 . Fax 1319) 338-9958
businesses such General Mills, Procter & Gamble, ACT, and NCS-Pearson calling Iowa City
home (to list a few). In addition to these global businesses we have great local businesses such
as Economy Advertising, Blooming Prairie Warehouse, and Buckle Down Publishing and unique
retailers such as Prairie Lights Bookstore and MC Ginsberg Jewelers (again just to list a few).
Members of the task force wanted it to be clear that our commerce is a big part of that "world-
class combination" which makes Iowa City "one of the most vibrant communities in the United
States."
As Irv Jensen constantly reminded us as we put together our position statement, that we must
be able to defend it. What this position statement says is that the combination of these items
are world-class, not that each individual item is necessarily world class (though some are), and
it is this combination that makes us one of the most vibrant communities in the United States.
The next step for us is to begin preparing an economic development marketing plan for Iowa
City. As we begin to work on the marketing plan we will be calling on some of you to assist us
with that endeavor.
We would like to thank everyone for all of your assistance and input in developing the position
statement. In the good old Iowa City tradition, we are sure we could call you all together again
and talk more about the position statement, but we're going to start a new Iowa City tradition.
We're going to give discussion a break for awhile and give this position statement a try. If after
awhile it doesn't feel like it really fits, we can always call you back together again and give it
another try.
In the meantime, spread the word to potential and existing area employers and employees why
Iowa City is worth REACHing for.
Cc: Irv Jensen
. \\citynt\dschoon$\FILES\Eco Dev\branding\task force summary. doc
Position Statement Subcommittee
July 18, 2001 - Noon
Chamber of Commerce Large Conference Room
Members Present: Vicki Lensing, Nancy Williams, Sheila Boyd, Tom Goedken, Tom
Werderitsch, Joe Raso, and David Schoon
Iowa City Position Statement
A combination of world-class Recreation, Education, Arts, Culture and Healthcare
identifies Iowa City as one of the most vibrant communities in the United States.
Out of this came a possible tag line, something along the lines of:
REACH for Iowa City: A community with a world-class combination of
Recreation, Education, Arts, Culture, and Healthcare
With the following, the sub-committee started to list characteristics that identify Iowa City as a place where we
excel in these five areas.
Recreation
· As both a participant and a spectator
· Big Ten Sports
· MacBride & Coralville Lake
· Trails
· Neighborhood Parks
· Recreational facilities - university and community
· Youth sports; family-focused
Education
University of Iowa
Kirkwood Community College
P-12 public and private schools
Life-long learning
Education-related businesses
Partnerships with businesses
·
Arts
Active and Passive (as a participant or as an audience member)
University-based
Community-based
Strengths in visual arts and performing arts
Arts & Education
Business community very supportive of the arts
Culture
Diversity - Exposure to many different cultures
World-view perspective
Acceptance of different lifestyles and opinions
Combination/blend of rural and urban
Healthcare
University of Iowa Hospitals and Clinics
Veterans Affair Hospital
Mercy Hospital - Iowa City
Research
Alternative medicine
Healthcare for seniors
Business spin-offs.
And the last thing the committee did was to identify additional words that start to
capture what we mean by the word "vibrant".
Vibrant
Youthful
Energy
Life-long learning
Mentally as well as physically vibrant
Pulse
Active
Inquisitive
,
- -..-....- ----- "'--"-"'-'''~--'''.......-.. -._.-'_......._--_..".~. - -------."-----..-- _..___..__.__._n_._____._.__._
; EC I C.G ' ~rom Mayor Pro
, EAST CENTRAL IOWA
COUNCIL OF GOVERNMENTS
YOUR REGIONAL PlANNING AGENCY I
MEMORANDUM
DATE: June 16,2004
,
TO: ' ECICOG Board of Directors
FROM: Doug Ellio~ecutive Director
SUBJECT: Next Meeting - Thursday, June 24, 2004
Tbe ECICOG Board of Directors will meet on Thursday, June 24.2004,1:00 p.m.. at the Tri
County Bank. 307 S. Main, Montice110. Some of you may remè~ber the board met at this same
facili\y in October. In addition the GRO house at 511 S.Cedar in Monticello will be open for
t0l.\fS fn;>m 12:00 to 4:00 p.m., that day. A map is enclosed.
An agenda for the meeting and minutes of the May 27th me~ting áre enclosed. Other items are .
highlighted below:
Item 2.0 Routine Matters: Financial statements for the month of May are enclosed. .
Items 3.4, 3.5, 3.6, & 3.7 Community Development, Housing, Circuit Rider, & Solid Waste
Reports: Staff reports are enclosed.
Item 3.8 Transportation Report: The board will be asked to take action on FY 2005 Service
Contracts for East Central Iowa Transit (ECIT). A sample contract will be available at the
meeting. The board will also be ,asked to authorize expenditure of Regional Transit Funds for
advertising the system in area directories. The policy estå'blishing the fund n<,quires the board
approval of fund expenditures. ,
Items 3.4 & 3.5 Transit Operators Group & Solid Waste TAC: Minutes from the most recent
me-etings of these advisory bodies are enclosed. ,
Item 8.0 Next Meeting: Traditionally, the full board has normet during the month of 1uly.
- Instead, the board usually authorizes the executive committee to meet in its place to conduct that
month's business. The enclosed agenda assumes that will be the board's pleasure again this year,
pending your concurrence at this month's meeting.
Please review the I'emainder of the enclosed materials, and contact us if you have questions
before the meeting on the 24th. -
Enc.
108 Third Street SE, Suite 300 Cedar Rapids, IO'Ya 5240 t 319-365-9941 FAX 319-365-9981 WW'Y.ia.netl-ecicog
@_ 100% POST CONSUMER CONTENT
1//
East Central Iowa Council of Governments Board Meetinf! Notice
1:00P,.M. June 2'4,2004
Trìúoull!y IJankali'd '):'J;û.st
307 S MainStre:e:t,~!tp.*¢Itº
TEL 365-9941 FAX 365-9981
pages
1.0 CALL TO ORDER
.1 Recognition of Alternates
.2 Public Discussion
.3 Approval of Agenda
2.0 ROUTINE MATTERS
1-3 .1 Approval of Minutes (May 27,2004)
4-6 .2 Preceding Month's Budget Reports/Balance Sheets
3.0 AGENCY REPORTS
.1 Chairperson's Report
.2 Board Members' Reports
.3 Director's Report
7-8 .4 Community Development Report
9-11 .5 Housing Report
12-16 .6 Circuit Rider Report
17 .7 Solid Waste Report
18 .8 Transportation Report
. Purchase of Service Contracts
. Regional Advertising
/
4.0 COMMITTEE REPORTS
19-20 .1 Solid Waste Technical Advisory Committee - infonnation only
21-22 .2 Transit Operators' Group - infonnation only
.3 Transit Services Review Committee
5.0 OLD BUSINESS
.1 Approval of Expendiùrres
6.0 NEW BUSINESS
7.0 NEXT MEETING: July - Executive Committee to meet in lieu of full board
August 26, 2004 Full Board
ECICOG is the Region 10 planning agency serving local governments in the counties of Benton, Iowa, Johnson,
Jones, Linn, and Washington.
MINUTES ¿/
East Central Iowa Council of Governments
Board Meeting I :00 p.m. - May 27, 2004
108 Third Street SE, Suite 300, Cedar Rapids, IA
MEMBERS PRESENT
Lu Barron-Linn County Supervisor
Linda Langston-Linn County Supervisor
Larry Wilson-Johnson County Citizen
Pat Harney-Johnson County Supervisor
Gary Edwards-Iowa County Citizen
Wade Wagner-Cedar Rapids Commissioner
Bob Stout-Washington County Supervisor
, Dennis Hansen-Jones County Citizen
Leo Cook-Jones County Supervisor
Aaron Chittenden-Jones County Citizen
Ross Wilburn-Iowa City City Council
Ann Hearn-Linn County Citizen
Don Magdefrau-Benton County Citizen
Ed Brown-Mayor of Washington
Charles Montross-Iowa County Supervisor
Ed Raber-Washington County Citizen
David Vermedahl-Benton County Supervisor
Ric Gerard-Iowa County Supervisor
MEMBERS ABSENT
Henry Herwig-Coralville City Council
Dawn Pettengill-Mayor of Mt. Auburn
Elected Official-Linn County
ALTERNATES PRESENT - None
OTHER'S PRESENT
Dee Vanderhoef-Iowa City City Council
STAFF PRESENT
Doug Elliott-Executive Director
Gina Peters-Administrative Assistant
Lisa Treharne-Circuit Rider
Jennifer Ryan-Planner
Mary Rump-IT/Transportation Planner
Robyn Jacobson-Transit Administrator
Amy Peterson-Program Administrator
Eric Freese-Housing Specialist
Kristin Simon-Planner
1.0 CALL TO ORDER
The meeting was called to order by Chairperson, Lu Barron at I :03 p.m.
.1 Recognition or Alternates - None
Barron welcomed Dee Vanderhoef to the meeting.
.2 Public Discussion - None
.3 Approval or Agenda
M/S/C (StoutlHansen) to approve the agenda. All ayes.
I
--.- --.,..... ..-- ""_. ._..._..._.u_..."._......~.m.__.."...__ ...._ . _____n__._______.__ _.n...._....~______.__._.._._..._.."_
2.0 ROUTINE MATTERS ~
.1 Approval of Minutes (April 29, 2004)
M/S/C (Wilson/Hamey) to approve the minutes as written. All ayes.
.2 Preceding Month's Budget Reports/Balance Sheets
Elliott gave an overview of the April financial statements.
M/S/C (Langston/Cook) to receive and file the April financial statements for audit. All ayes.
3.0 AGENCY REPORTS
.1 Chairperson's Report - None
.2 Board Members' Reports - None
.3 Director's Report
Elliott handed out a brochure of historical places in Linn County.
He referred to pages 7-8 in the board packet, a copy of a RUSS brochure. He gave an overview of RUSS. He
stated USDA has said applications received from RUSS will be ranked higher than applications submitted by
communities.
(Raber joined the meeting at this time.)
Raber gave an overview of the last RUSS meeting.
(Montross and Gerard joined the meeting at this time.)
Discussion followed on RUSS. Barron asked what the board thought about ECICOG being involved in this.
Cook asked for Elliott's opinion. Elliott said he didn't think ECICOG should go into the utility business but
rather could help facilitate this with the member counties. The board agreed.
Barron asked for direction from the board regarding publicsalary.com, an online human resource tool. Several
board members stated they talked to their respective human resource departments and felt this was not
something they would be interested in pursuing. Barron asked Elliott to let Dr. Wu know that ECICOG would
not be interested in joining publicsalary.com.
(Vermedahl joined the meeting at this time.)
.4 Community Development Report - None
.5 Housing Report
Petersen gave an overview of the FHLB projects in Johnson and Washington Counties. She told the board
October 1" is the deadline for counties to submit an application.
Freese reported the GRO house is complete. An open house will be held next month in conjunction with the
board meeting. He stated five potential applicants have expressed interest to date. Edwards asked what the
house appraised at. Freese stated the appraisal was $64,000.
.6 Circuit Rider Report
Treharne handed out infonnation on the Community Attraction and Tourism Prograrn (CAT). Discussion
followed.
.7 Solid Waste Report
Ryan announced the solid waste comprehensive plan was approved by the DNR as of May 20. The next plan is
due in March 2008.
She told the board Keep Linn County Beautiful was selected to receive a grant for illegal dumping.
Ryan passed around recently published articles promoting safe disposal of household hazardous waste. The ads
were placed in newspapers in Benton, Iowa, Jones and Tama counties.
She circulated thank you notes from several teachers who attended a waste reduction workshop sponsored by
their county landfills.
Simon gave an update on the summer reading program and handed out a schedule.
(Wilburn left the meeting at this time.)
!}.
- ---,,-- '".. ----'--------_....-,. . .,_._-+._-.-_._--~.~----- - -~-~-.._-- ,--_..~." -------
V
.8 Transportation Report
Rump stated at last month's meeting, the board agreed to conduct a regional facilities study. Since that
meeting, she has learned the lOOT Office of Public Transit also is conducting a study. Rump said she thought
it would be beneficial to wait until the lOOT study is complete before conducting the regional study.
Rump handed out a memo and copies of emails received from a few of the providers regarding ITS. She said a
short survey of the transit providers was completed since the last board meeting and the results are on page 2 I
of the board packet. Rump and Jacobson met with the providers yesterday to discuss the ITS contract language.
A 3-2 vote approved the language to be entirely removed from the contract. The providers' main concern is the
cost of the project. Rump said she asked the providers if cost was not involved would they be interested. They
said they would. She referred to page 25 of the packet, the proposed contract language. Gerard asked for
Rump's opinion on the language to be used. She stated her recommendation was to use the language as
proposed in the packet. Discussion followed.
MIS/C (Gerard/Langston) to adopt the proposed contract language. Discussion followed. Raber called the
question. All ayes.
4.0 COMMITTEE REPORTS
.1 Solid Waste Technical Advisory Committee
Minutes from the last meeting were included in the packet.
5.0 OLD BUSINESS
.1 Approval of Expenditures
MIS/C (Stout/Brown) to approve payment of expenditures. Vermedahl abstained, all the rest ayes.
.6.0 NEW BUSINESS
.1 Legislative Discussion
Raber led discussion on MSA boundaries.
NEXT MEETING: June 27,2004
Gary Edwards, Secretaryrrreasurer
June 24. 2004
Date
3
/
! Community Development Report i
Date: June 24, 2004
From: Chad Sands, AICP, Planner
Lisa J. Treharne, Planner
Lisa-Marie Garlich, Planner
Amy Peterson, Program Administrator
Eric Freese, Housing Inspector
Status of Planning Projects
· Staff has begun work on the Benton County Comprehensive Plan. Four town meetings
were held throughout the County. The town meetings were used to gather input from
County residents and provide the basis for the Plan's update. Monthly work-sessions with
the Planning and Zoning Commission have started.
· Central City has contracted with EClCOG to prepare a Pre-Disaster Mitigation Plan. Work
on this project has been completed and the plan has been sent to the State for review and
0 approval.
Work on the Johnson County Zoning and Subdivision Ordinance is nearing completion.
Work is expected to take an additional month before being sent to the County's Planning
and Zoning Commission. Major changes to the ordinance include updated definitions,
format changes to the overall ordinance layout and changes to specific requirements and
regulations.
· Linn County has contracted with ECICOG to prepare a Pre-Disaster Mitigation Plan. Work
on this project has been completed and the plan has been sent to the State for review and
approval.
· The City of Lisbon has adopted the zoning and subdivision ordinance updates. ECICOG
staff will provide the City with a zoning training workshop. The workshop will cover the
roles and responsibilities of the Council, Planning and Zoning Commission, Board of
Adjustment and the Zoning Administrator with regard to the zoning and subdivision
ordinance. In addition, hypothetical senerios will be presented to train the members of
the above mentioned boards and commissions. The workshop will be held in July.
· The City of North Liberty has contracted with ECICOG to update the City's
comprehensive plan. Work on the plan will begin in July.
· Staff has prepared a service proposal for the City of Robins to update the City's
comprehensive plan.
· The City of Springville comprehensive plan is nearing completion. The City held an open
house for the public to review the final draft of the plan. The Planning and Zoning
Commission held a public hearing in June to review and recommend the plan's adoption
to the City Council. The Council is expected to consider the plan's adoption in July. In
addition, staff has prepared a service proposal for the City to update the City's zoning and
subdivision ordinances.
'l
/
MINUTES
EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS
Solid Waste Technical Advisory Committee (SWTAC)
1 PM, June 10,2004
CRlLC Solid Waste Agency, Cedar Rapids
VOTING MEMBERS PRESENT NON·VOTING MEMBERS PRESENT
Benton County: Myron Parizek Iowa Waste Exchange: Rick Meyers,
Bluestem/Linn County: Marie DeVries John Koch
Bluestem/Linn County: Karmin Bradbury
Iowa City/Johnson County: STAFF PRESENT
Brad Neumann Jennifer Ryan
Iowa County: Rick Heller Kristin Simon
Tama County: Lyle Brehm
MINUTES: Minutes from the May 2004 meeting were approved.
HHM Training: Doug Elam, Kirkwood Environmental Training Center, discussed training
opportunities for landfill and HHM staff. Classes are offered on-line for the twenty-four
hour certification requirement and eight-hour refresher courses. Elam is willing to schedule
a training class that would fit TAC member needs.
Local Updates -
Iowa City I Johnson County: Neumann reported: '
~ontainer recycling at the Arts Fest went well. The July 4th Jazz Fest will use the
recycling containers.
Bluestem/Linn County: DeVries reported:
· The Keep Linn County Beautiful, Illegal Dumping Pilot Committee is planning a
program for illegal dumping education and prevention.
· Kurtz is working with the IWE on business education for the Cargill Fair.
· Bluestem is a cosponsor of Freedom Fest. There will be recycling stations at the
festival this year.
· Bluestem has contracted to have an educational, four page, insert placed in The
Gazette quarterly. The insert will have national and local solid waste and recycling
information.
Tama County: Brehm reported:
· The HHM facility is averaging three customers per week. Volume of material being
received is growing.
· Compactor repairs are complete.
Iowa County: Heller reported:
. Received cost proposal to close 5.5 acres of the landfill
. Purchased new truck and installed tracks on the loader.
\<1
/
Benton County: Parizek reported:
· .Discussed common procedures or fines for uncovered/unsecured loads coming into
the landfill.
· Working to develop signage for new recycling drop-off containers.
Iowa Waste Exchange: Koch and Meyers reported:
· Update on SWAP grants awards.
· Working to match the owner of several old barns with salvage companies.
· Working on a match using "super" bags from local industry to ship bulk compost.
Regional update-
Comp Planning update: Received Comp Plan approval letter from DNR. Next Comp
Plan is due March 2008.
DNR update:
· Exceptional events policy memo distributed as FYI.
· DNR Comp Plan review committee update.
· Distributed landfill ~ermitting process improvement presentation as FYI.
· Distributed July 14 ICN meeting notice to discuss SWAP and permit process
improvements.
· Reviewed retained tonnage fee report form and eligible expenditures.
Educational update:
· Forty-one Library Reading Programs are, scheduled. Simon has been to four
communities this week. Several libraries still need to be scheduled.
· Several libraries have requested presentations in the fall around the time of
America Recycles Day, Nov. 15th.
· Ryan suggested that members consider contracting and budgeting for educational
ads for FY 05. Examples of past ads and opportunities were discussed.
Keep Linn County Beautiful-Illegal Dumping Pilot Project: A committee is meeting
to develop an illegal dumping prevention and education program. A focus group will
meet to discuss small business and illegal dumping issues. Strategic America, a PR
firm hired by DNR, will mail 2,000 surveys to Linn County residents. Information from
both sources will help the committee gauge the awareness and attitudes of the public
about illegal dumping.
Farm Bureau Grants for to Protect Water Quality:
The Farm Bureau is offering $2,500 grants for community or regional efforts in non-
point source pollution prevention and education. Members were interested in perusing
this grant opportunity.
Yard Waste Management follow-up: ECICOG sent follow-up letters to communities
outlining yard waste management options and offering to assist interested communities
with implementation.
Green Rehabilitation for Ownership:
· There will be an open house for the finished GRO house June 24th from noon to 4
PM. Members are welcome.
· Motion by DeVries, seconded by Brehm, to authorize Ryan to sign Form Ë's for
SWAP proposals in July. Motion carried.
Next meeting: There will be no July meeting. The next meeting will be 1 PM,
Thursday, August 12, 2004, loéation TBA.
jO
¡/
Region 10
Transit Operator Gronp Meeting
Wednesday, May 26, 2004
ECICOG Office
108 Third Street SE. Suite 300
Cedar Rapids, Iowa
The following members were present:
Kathy Koerperich, Jones County
Sam Gipple, Iowa County
Ron Herdliska, Linn County
Tom Brase, Johnson County
Joanne Mitler, Washington County
Alternates present:
none
Staff present:
Robyn Jacobson
Mary Rwnp
1.0 Call to Order
Herdliska called the meeting to order at 9:31 AM.
2.0 Review Proposed Contract Language Regarding Regional ITS Program
Rwnp noted that the language to be discussed was included at the bottom of the agenda, and
indicated that the language identified as "Current Contract Language" is actually the originally
proposed new contract language. Following comments from two providers, the ECICOG Board of
Directors asked that the language be revised to include additional detail. The language identified
as "Proposed Contract Language" is the revised, proposed language.
3.0 Prepare TOG Comments for ECICOG Board of Directors
Herdliska asked for comments from the members.
Mitler indicated she was concerned about the ITS project because Mini Bus had no back-up plan
for the extra cost.
Koeperich noted that she didn't know a lot about ITS, and was a bit fearful of the unknowns.
Gipple stated that he wasn't against technology, but he felt there was a limit to the technology he
needed and he was concerned about the ongoing maintenance costs.
Brase noted that he was concerned that the group was overlooking the benefit of the partners
(United Way and Five Seasons Transportation) participating in the project and helping to keep the
costs low. He indicated that his costs have not increased dramatically in the past few years and he
is able to do more service since implementing ITS. He is concerned that the region will fall
behind in technology in they don't participate in the project. He added that the benefits of the
project may not be fully realized in some of the counties, but that Washington County would
benefit the most.
Herdliska noted that Linn County hadn't realized the benefits as clearly as when their system went
down and they were forced to return to the old paper system for a period of time.
J\
- -_. ._- . ."....-..-.....-... .--..-.._~--~----_.._-_.._--- -------..~---_..-..-.- .--......... .-.-.-
¡/
Gipple indicated that he bad brought the proposed language before the Iowa County Supervisors
because he was concerned about how the project might affect the county's budget. Gipple felt that
the proposed language gave the ECICOG Board the option to choose to participate in the project
and gave the county supervisors no choice. He had no problems with the fust paragraph of the
proposed language, but he felt that the providers were already doing this and that the contract
language was really unnecessary.
Brase indicated that he bad been at a recent JCCOG meeting and bad heard rumors that if transit
systems didn't meet minimwn ITS criteria they may not be eligible to apply for other grants.
Rump hadn't heard of this, but will check into it.
Gipple asked about the project timeline. Rump indicated that a radio study would need to be
completed before proceeding with any purchases or implementation. She estimated that the radio
study would be completed early in the next calendar year and that actual purchases would
probably not occur until early FY 2006.
Tom asked Rump to review the participation of United Way and Five Seasons. Rump indicated
that United Way had agreed to provide $84,000 in match to cover project training and
administration. Five Seasons bad agreed to provide teclmical assistance.
Herdliska indicated that he bad found that training and support were the key issue when
implementing ITS.
Gipple asked if any of the providers bad talked to their Boards about consolidating the regional
transit system. He indicated that he could see the possible benefits of consolidation, but would
need to know the details. He felt it was important that the TOG provide input into the Board's
discussion to consolidate.
M/S/C (Gipple, Miller) to recommend to the ECICOG Board that the proposed contract language
was unnecessary at this time, and that all language regarding ITS be removed ftom the contract.
Herdliska asked for a roll call vote. Miller - aye, Koerperich - aye, Gipple - aye, Brase - nay,
Herdliska - nay.
Brase asked each of the providers to discuss their vote. Miller, Koepericb, and Gipple each
indicated that they were concerned about the project cost. Rump asked each if they would be
interested in participating in the project if there were no initial or maintenance costs. Each
provider indicated yes. Rump indicated that this was important because it indicated a willingness
by the providers to participate in the ITS project if the price is right. As a result, the staff will look
at any and all options to keep the local cost as low as possible, including all public and private
(maybe local) cost sharing opportunities.
4.0 Adjournment
M/S/C (Gipple, Brase) to adjourn at 11:00 AM. All ayes.
d'J.,
~ í
\ J. Tlmeliné for tmplementation and delivery of service: November into
Appendix A December 2005.
REQUEST FOR ADDITIONAL CONTRACTED SERVICES 4. Description of public Input opportunities: Paratrans# Ädvisory Committee
which meets quarterly. Public request for this service.,
For office use onl
.,' 5. DisCussion,of how basic services will be impacted: Johnson Cowuy service
Staff Review Favorable Review No Commerts
Unfavorable Review CommØIÚ Attached is suing some down time on Saturday's and since Iowa County already comes to
into Johnson County and only operates during the weekdays there should be little I
TOG Review Favorable Review No Comm~ impact to basic services. I
Unfavorable Review Comm8lis Attached I
Board Review Favorable Review No Convneris I
Unfavorable Review Comm....'_ I
I
[~ Tom P. Brast!.L"/!,?·A~ 5/20104 i
;'(1 (Datè)
! ¡ (Authoriz8d signatory for provider)
,
DATE: Mav 20 2004 , PROVIDER NAME: JohQ$on Coun!y S~TS I
I
Non-Incidental Service: ~ Inddental Service: 1 ¡
1. Description of proposed service:
I
A: Descriotion of service' Cun-ently Johiison Counry p1'OVÍI1e¡3 seivice I
throughout the rural area only in Johnson County; ,however, We have been in ,
contact with Tanger Outlet MalllWlo Í8 interested in us pl'OViding a pos8ible I
shuttle between Coralridge Mall. This would take ilJ-into 1014(1 CoUlLÖ'. The
.service would only be for the Holiday season for only Satuidays to stort. I
B: Estimated number of Deoole usino the servic:e: One-hundred to two, I
hundred. I
C: Estimated number of trlDS this selVfc:e orovide§' Seven to fourteen roimd I
trips a year. I
2. Description of funding sources and operating budget for proposed service:
Revenues: - Expen$8$:
Local Gov!. (indicate $ource$):'11JjQ Malnt. CO$t: ~ ,
John$On County ¡
ECICOG a$$t.: llQQ Fuel CO$!: ~
Pa$$. Rev.: ~ Labor:~
Other/contract rev.: $100 Tanaer Mall Cap. Raplac.: i2
Private ContJdonatlons: iQ Admin: ~
Other ($ource): i2
Total$: ~ Total$: ~
i
I
,
,
~~ I
Appendix A J. limellne for Implementation and delivery of service: July 1.2005 loJune
2005.
REQUEST FOR ADDITIONAL CONTRACTED SERVICES
~.. Forofflceuseonlv 4. Description of pub1ic input opportunities: Paratran.rit Advisory Committee
which meets quarterly. Publit: request fOT this service.
-Staff Review Favorable Review No C<nnmø<u
Unfavorable Review Comments Attached 5. Discussion of how basic services will be Impacted: Linn County servU;e who
use: to come-down toIOlM] City more is nowcomingdown less frequent; so 'We
TOG Review Favorable Review No Commeru have had more request for this type of assistance. We do have a Systems
Unfavorabl.e RevlØW' - Commert& Attached Administrator who lives in Cedar Rapids who is "MIi//ing to help us in this
~ endeavor on occasion, so the impact -would be minor with maybe some office hour
Board Review Favorable Reviéw No CommenI$ adjusting.
Unfavorable Review Commenls Attached
¡
TomP.Brase 41!.J;;J~ 5/20104-
DATE: Mav,20 2004 P,ROVIDER NAME: Johnson County SEATS (Authorized signatory for provider)' _ (Date)
Non-Inddental Service: !!I Incidental Service: 1
1. Description 'of próposed service:
A: Descriction of sel'vfœ' Currently Johnson County pruvida service,
throughout the'rural area only in Johnson County; howvu. we have conJracts
with Pathways and MH/DD wIw may upon request schedule a services to another
office in Linn County for 40 dollars an hour. The service would only be upon
request and if time permits.
B: Estimated number of DeaDle uslna the service" One to thirty people.
c: Estimated number af triDS this service Dm~des" One to mo_round trips a
yeor.
2. Description of funding sources and operaUng budget for proposed service:
Revenues: Expenses:
Local Gov!. (indicate sources): $150 Main!. Cost: ~
Johnson County
ECICOG ass!.: ~ Fuel Cost: ~
Pass. Rev.: m Labor:~
Other/contract rav.: ~ Cap. Replac.: iQ
Private Cont./donatJons: iQ Admin: M§
Totals: ~ Othar (source): iQ
Totais: ~
~ > i
Appendix A
REQUEST FOR ADDITIONAL CONTRACTED SERVICES 3. Tlmellne for Implementation and delivery of ~rvlce: This was done last year
in accordance to the contrachUJI regula/Io113 for FY2004 and we would like to
..- contþJue this in Fiscal year 2005, (Monday through Friday for Lone 7ree and
.'t' f For office use onlv Monda)!. Tuesday, and'Thunday for Solon).
Staff Review Favorable Review No Convnert5 4. Description of public input opportunities: Through the input at the wne Tree
Unfavorable Review Convnefis AttaChed City Council meetings, Solon City Council meetings, and the Johnson County I
Board of Supervisor'spubltc meeting. Johnson County SEATS has a Para-trartsit
TOG Review Favorable Review No Convnent8 Advisory Commíttee. that meets four times a year and has rural riders on t11£
Unfavorable Review Comrnèrts Attached committee (it is also open to the pUblic and advertised as so). On occásion J !
attend senior dining meal"to receive input and have informational discussions. I
Board Review Favorable Review No ConvnerØ i
Unfavorable Review Commerts Attached 5. Disc;usslon of how basic services will be impacted: Basiç services should not !
be impacted. We use driven from those cities thaJ are available while riders are
eating at tM seniDr dinning centers. I
I
DATE: 5120104 PROVIDER NAME: Johnson COÌJntv SEATS ,
I
Non-Incidental Service: 1 Incidental Service: X I
1. Description of proposed serviCe: :
A: Descrlotlorì of service: Services where SEATS transports individuaù.to meal i
,
sites would include meal delivery in Johnson County,for Lon~ 7ree and Solon I
. '
area. I
B; Estimated number of DeODla usinc the- service' Ope hundred seventy five Tom PB,,,,e ~fjJ¡;,~ 5120104 j
per month for meal deliveries and two hundred per monthfor transportation to ,
(Date) ,
the meal site. (Authoriz~sig . ryf r~"ider) !
c: Estimated number of trios this service Drovides: 5400 trips and meal I
deliveries or 2100 meal deliveries. I
2. Description of funding sources and operating budget for proposed service:
, !
·includes bolh transit aød meal dclivc:rics I
Revenues: Exper>se$: I
Local Gov!. (Johnson County): S9016 Main!. Cost: S1 500
ECICOG ass!.: $45Ö8 Fuel Cost: S1700 !
Pass. Rev.: $1 900 (City of Lone Tree & Labor: S19874
Solon)
Other/contract rev.: $8750 (With Cities) Cap. Raplac.: SO ,
Private ContJdonations: $0 Adnin: S1100 ~
Local Gov!. (indicate sources): ¡Q.QQ Othar (source): SO
ECICOG ass!.; 5 0 00
Totals: 524174 Totals: 524174
,
I
I
¡
I
!
~l1
Appendix A '3.. Timeline for Implementation ,and delivery of service: This"KW done last year
and we -would like to continue this in Fiscal year_lOOS. .(Monday through Friday)
REQUEST FOR ADDITIONAL CONTRACTED SERVICES 4. Description of public input opportunities: Through the input at Lone Tree City
- Council meetings and held a discussion at public muting with Heritage at 28 S.
Linn St. in lomi City in December 2003. Have Advisory Committee that meets
.,\,~ Forofficeus&on.lv four times a YelJr and has rural riders on the committee (it is also open to the
Staff Review Favorable Review No Commeru públic and advertised as ¡oJ,
Unfavorable Review Comment&Attachø( 5. Discusslon of how basic services will be Impacted: Basic services should not
TOG Review Favorable Review No Comments be impacted. The driver who currently drives individuals to the Lone Tree meal
Unfavorable ReView Comments Attached site has enoúgh thne whtle seniors are eating to deliver the meals.
Board Review Favorable Review No Commer<s
Unfavorable Review Commarts Attad1ed
I]
Ii
DATE: 5120/04 PROVIDER NAME: Johnson Countv SEATS
Non-Incidental Service: 1 Incidental Service: x
1. Desct1p~on of proposed service: TomplJrase ,.d: I ~~. 5/20104
A: Descnction of service" Services that include meal delivery infor Lone 7hre (Authorized signatory for provider) (Date)
(in Johnson County) and NicJwls. which is five miles east of the Johnson County
boarder.
B:"Estimated number ofoeoole usina the service: Five a dav
c: Estimated number of trios this service orovldes: 1\wJ hundred-flftv a vear
2. Desct1p~on of funding sources and opera~ng budget for propOsed service:
Revenues: Expenses:
Local Gov!. (Johnson County): $1550 Main!. Cost: $900
'- ECICOG ass!.: 0 Fuel
Cost: $1200
Pass. Rev.: 0 Labor: $1300
Other/contract rev.:$1 950 (With Lone Tree) Cap. Replac.: $0
PrivateContJdonatlons: $0 Admn: $100
Totals: $3 500 Totals, $3 500
.'
~~,
Appendix A 3. Timeline_for implementation and delivery of S9lVice: FYOS
REQUEST FOR ADDITIONAL CONTRACTED SERVICES 4, Description of public input opportunities-; Pa(~trans¡t Advisory Committee
which meets quarterly. Rider survey which was conducted in May 2001
~ office use only , and we are in the-process of doing currently.
"'\'r--
Staff Review Favorable Review No Çomments 5. Discussión of how basic services will be impacted: Because this is how
Unfavorable Review Comments Attached the.service is and has been.op~rated for several years there is no
TOG Review Favorable Review No Comm.nts expected impact at this time.
Unfavorable RevIew Comments Attached -
Board Review Favorable Review No Comments
Unfavorable Review Comments Attached
Tom Brase 618104
(Authorized signatory for provic!er) (Da.ta)
DATE: "une 1 2004 PROVIDER NAME: Johnson'CountvSEATS '
Non-Incidental Service: ~. Incidental Service: 0
1. Description of pr,oposed S9lVicé: Currently Johnson County provides
service throughout the rural area five (5) days a week; however, this
service is provided by zones and the zones are provided service three-(3)
days a week. There are exceptions for some care facilities to ha~e
individuals who require dialysis and have no other means of
transportation. These individuals receive transportation on days that are
not serviced for their zone, Johnson County would likè to continue this
practice at this time,
2. Description of funding sources and operating budget for proposed seNice:
Revenues: Expenses:
Local Govt. (indicate sources): $359.453 Maint. Cost: ~ ,
Johnson County
ECICOG asst.: ~ Fuel Cost: ~
Pass, Rev,: $17250 Labor. $187607
Other/contract rev.: $130 (fuel tax refund) Cap. Replac.: tQ
Private ContJdonations: iQ Admin: $185 719'
Other (source): tQ
Totals: $421 333 Totals: $421 .333
~0
Appendix A 5. Discussion of how basic services will be impacted: Would -meet at a designated
REQUEST FOR ADDITIONAL CONTRACTED SERVICES time each morning at P&M ga3 statÌQn off Highway 2 J B then return riders at
designated t~e to transfer back the riders, oJ same location. We usually do
provilk service to the southern part of county on Monday, Wednesday, and
~.. Forofficeuseonlv Fridays. With having riders that come up from around Ka/ona we would
.,'r.e-¡. negotiate the times to workfor them. Ifwe got 11Wre requestfor n'des up at that
Staff Review Favorable Review No"",,",,"", time and a return time of around 5.:00 PM this, would work better since our
Unfavorable Review Commeø.tJAttached drivers do -oork a ]()..hour day. We lwve too driven who live near that location
TOG Review Favorable Review No Comments and would prefer to start and end closer to their homes if we can find a safe place
Unfavorable Review CommmtJ Âttachcid 10 park the vehú;,.le.
,
,
Board Review I
Favorable Review No CommCllts I
Unfavorable Review CommCllti Attadled !
TomP.Brase ~;f!ß~ 5/20/04
I
DATE: Mav 20 2004 PROVIpER NAME: Johnson Countv SEATS (Authorized signatory for provider) (Date) I
Non·Incidenta] Servicc: X Incidental Service: 1
1. Description pfproposed service:
A: DcscriDtion of service' Dri\le a mfle and a hoifinto WtUhington CounJy to ¡
transfer riders from RTA service or Washington County to SEATS vehicle to take r
an Q\lerage of 3.5 people to hospital, dental college, or other lotatw1I3 in iowa - ì
City. This will be either on Monday, Wednesday, or Friday. I
B: EStimated number. ofneonle usinll the service' Three to fi\le individutl/J a day ,
C: EstÎmated number oftrin.' this service nmvides· 104- í
I
2. Description offunding sources and operating budget for proposed service: !
Revenues; Expenses: i
Local Gov!. (Jolmson County): ~ Mamt. Cost: .will I
Johnson County
EClCOGasst.: ~ Fuel Cost: lili!2
Pass. Rev.: ~ Labor: 1WR I ,
Other/coDtract rev.: 12 Cap. Rcplao,: ,SQ i
Private Cont.ldonations: ,SQ. Admin: SJM· I
Other (source): ,SQ
Totals: lli§Q TotaIs:~
3. TÎIneline for implementation and delivery of service: Starting July I. 2005
through June 2005.
4. Description ofpub1ic input opportunities: Through the input at the Johnson r
County Board of Supervisor's public meeting. Johnson County SEATS has a
Para-transit Advisory Commiltee that meets foW' times a year and has rural
riders on the committe.e (it is also open to the public and advertised as so).
~7 !
Appendix A
REQUEST FOR ADDITIONAL CONTRACTED SERVICES 3. Timeline for implementation and delivery of service: This se,.."ice has been in
effect since FY99. Would like to continue for FY200$.
'\" r office use onl
4. Description of publiC input opportunities: Through the input of Paratransit
Staff Review Favorable Review No Commefts . Advisory Committee. which meets quorterly and surveys conducted every other
Unfavorable Review Comments Attached year.
TOG Review Favorable Review No Comments 5. Discussion of how bãsic services will be impacted: Basic services should not
Unfavora,ble Review Commeru Attached be jm~ted. Driven that would otherwise be idle will be wed during these
times.
Board Review Favocab1e Review No CommeIU
Unfavorable Review Comments ,Attached ¡o;.~
t.~; 4..¡, fJ ..--..2/" I
L.j
Tom P.. BrœB 5/10104
(Authorized signatory for provider) (Date) ,
PROVIDER NAME: Johnson Counlv SEATS ,
DATE: 5120/04 i
Non..lncidental Servïce: X Incidental Service: 1 i
I
,
1. Description of proposed service: I
A: DescrlDtion of service' Services that include same day demand
responsive tralUporta'tion. i
B: Estimated number of ceoole uslna the service' 100 to 800 (approximately
1800 trips a year) I
,
I
C: Estimated number of trics this service orovides: Three to s'ew.n a day i
2. Description of funding sources -and operating budget for proposed service: I
. . I
Revenues: Expenses: ,
Local Gov!. (Iowa City, Coralville. University Maint. Cost:: 53000 ~i ,
,
,
Heigh"', Johnson County): S19.407 I
ECICOG asst.: ~2900 Fuel Cost: 53770
Pass. Rev.: S2693 Labor: S13750
,Other/contract rev.: $130 (fuel tax refund) Cap. Replac.: SO
Prìv~te Cant/donations: $0 Admin: $4610 I
Other (source): SO
Tojals: S25.130 Totals: S25130
ŒLJ
MINUTES I DRAFT I
PARKS AND RECREATION COMMISSION
JUNE 9, 2004
MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Ryan O'Leary, Nancy Ostrognai,
Sarah Walz, John Westefeld
MEMBERS ABSENT: David Fleener, Margaret Loomer, Matthew Pacha
STAFF PRESENT: Terry Trueblood, Mike Moran, Terry Robinson
FORMAL ACTION TAKEN
Moved by Westefeld. seconded by Walz. to approve the May 12. 2004 minutes as written.
Unanimous.
RECOMMENDATIONS TO CITY COUNCIL
Moved by Westefeld. seconded by Walz. to accept the riveñront property if offered by the
developer in the Mackinaw Villaqe Subdivision. Unanimous.
Moved bv Westefeld. seconded bv O'Leary. to accept the land and approve the proposed
trail confiquration from Jensen Street to the creek in the Walden Woods area.
Unanimous.
MACKINAW VILLAGE SUBDIVISION
Trueblood oriented the commission as to the location of the Mackinaw Village subdivision. It is
close to the peninsula and is the area through which the "Missing Link Trail" is proposed.
Funding for this trail is included in next year's budget. The trail would extend the Waterworks
Prairie Park Trail under 1-80 to Foster Road. This development will allow the City to put in the
trail, although not quite like the City had hoped. Trueblood indicated an area on the plat, which
is in the floodplain/floodway that the developer mav dedicate to the City. With respect to the
trail, Trueblood noted two possible trail routes. The one route represents the most likely trail. It
would be an eight-foot wide sidewalk, which would widen out to ten feet where it leaves the
street. The developer is required to pay for one-half the cost of the oversized sidewalk, and will
be required to construct the trail out to the property line, which is almost to the Interstate. The
trail would then go under the bridge to Waterworks Prairie Park. The cost should be much less
than anticipated. The other route could run through the proposed open space, which is over a
gas line easement. Part of another alternate route could be a nature trail or bike path that would
not be accessible. Trueblood noted a trail along the river was discussed, but it would be more
challenging due to the topography, marshy conditions and would be unusable when the river is
high. Trueblood asked the commission if they would be inclined to recommend accepting the
riverfront property if offered by the developer. Gustaveson asked if it was unusable; Trueblood
noted that it is probably unbuildable and would require maintenance only if the City chooses to
make improvements. It may be possible to construct a trail in this area to provide access from
the peninsula area through the Waterworks Prairie Park if the City is able to overcome some
obstacles. Klink felt it was a real opportunity to be able to maintain a relatively wild area within
an area growing in population. Moved bv Westefeld. seconded by Walz. to accept the
riveñront propertv if offered by the developer in the Mackinaw Villaqe Subdivision.
Unanimous.
.......,.__....,--,-.."-._-_.-- .._- .....-..-.....---...."---. ~,_. --.
Parks and Recreation Commission
June 9, 2004
Page 2 of 3
As far as the proposed trail routes, the commission favored a combination, partially on eight-foot
sidewalks and the remaining half to the Interstate being behind the houses heading in a
northwesterly direction. Walz expressed concern with people riding bicycles on a trail that goes
across people's driveways. She asked that the Planning and Zoning Commission be sensitive
to the way the proposed houses will be situated on the lots when determining the trail route.
WALDEN WOOD TRAIL LINKAGE
Trueblood reported a number of years ago the City accepted a parcel of land in the Walden
Woods development. The commission at the time thought it would be a good idea to run a trail
along the property line to tie into the Willow Creek Trail, but the neighbors did not like that idea.
The developer will build an eight-foot sidewalk connecting to a future bridge to tie into the
existing Willow Creek trail. Preliminary estimated cost to the City is $10,000, partly due to an
existing bridge that will be recycled. This open space exceeds the NOS requirement. Moved
bv Westefeld, seconded bv O'Leary. to accept the propertv and approve the proposed
trail confiauration from Jensen Street to the creek in the Walden Woods area.
Unanimous. O'Leary felt this was an obvious fit, noting he knows residents in this area whose
property backs up to it who love it. Westefeld asked when construction would begin; Trueblood
noted it was imminent, except the trail connection, which would likely not occur until the next
construction season.
COMMISSION TIME
Walz announced that the Friends of Hickory Hill Park would be showing a movie ('Winged
Migration") in South Hickory Hill Park on Saturday, June 12, at 9 p.m.
O'Leary noted he would like RoundUp used to get rid of the weeds in the cracks in the
basketball court at Creekside Park. He also was glad to see the department approve another
Dog Paddle this year over a two-day period. He noted the City of Cedar Rapids would be
closing their pool in Jones Park pool for a similar event.
Klink asked for an update on the dog park. Trueblood reported that the City Council approved
the peninsula parkland area as a location for the dog park, but did not approve any funding.
Staff informed them about the need to improve the roadway and construct a parking lot. This
work should be completed at City expense because it is needed for the park itself, not just the
dog park. Staff was instructed to develop an estimate and the City Manager is to determine
possible financing options.
Trueblood reported he received an e-mail as result of the newspaper article on the proposed
dog park. The individual was under the misconception that the City would be building a new
roadway through his neighborhood and that the entire 100 acres would be available for dogs to
run. City staff will be holding a neighborhood association meeting in the near future. Klink
asked how the neighborhood is being defined; Trueblood noted everything west of Dubuque out
to the river, including Taft Speedway and Foster Road. Klink stated she has talked to several
people who walk in this area that are not in favor of a dog park in this area, and she was also
inclined in that direction. Walz asked what her concern was. Klink indicated her vision was that
of an open natural area and felt a dog park did not belong in the middle of it. Gustaveson stated
he toured the site and the dog park area would be blocks away from the nearest residents.
Klink also felt any groundcover in the dog park would turn into a dirt surface in no time.
Gustaveson stated it might be possible to cordon off sections to let the area rest and revive
"¥-.------,..--.------ ---.--.---.---- -,,--
Parks and Recreation Commission
June 9, 2004
Page 3 of 3
itself; Klink suggested incorporating this into the plan. Westefeld suggested including the
peninsula area on the park tour again.
Ostrognai announced there will be an ADA celebration on July 24 at Chauncey Swan Park from
9-11 a.m. and from 1-4 p.m. at the Emma Goldman Clinic.
Gustaveson noted it was exciting to see the Iowa River Dam Trail connection nearing
completion.
DIRECTOR'S REPORT
Trueblood reported on the following:
Public Art Advisorv Committee. The committee is involved in working with University of Iowa
art students to design one or two sizeable sculptures for the Peninsula Parkland area. They are
looking for a design that will fit in with nature. The committee intends to continue working with
the art students and possibly pursuing rotating sculptures. The committee is also working with
staff on a public art project to be incorporated into the Benton Hill Park entryway. Gustaveson
asked about the angel sculpture in the pedestrian mall. Trueblood noted this is a rotating
sculpture pad, and this sculpture, "Angel of the Pedestrian Mall", is on display for sale by the
artist. Gustaveson expressed concern about a statement made by a City Council member who
did not want to see any money spent on the Benton Hill Park entryway for artwork. Trueblood
noted the Council already approved the call to artists.
Benton Hill Park. Staff has run into a possible stumbling block. The design firm, Shoemaker &
Haaland, has been informed by their insurance carrier that they will be incurring major liability if
they design playground components in-house, which they have already done for this project,
which is currently out for bids. Trueblood noted the City may have to pull the playground
components out of the bidding process and handle them differently. Shoemaker & Haaland
wants the City to indemnify them from all possible claims arising from the design and/or
construction of these items. This is not acceptable to the City, and the City Attorney is currently
working on it. Staff intends to get the issue resolved without delaying the project. O'Leary
suggested manufacturer versions of some of the playground equipment, noting the tree houses
and log may be challenges. Trueblood stated to purchase a manufactured "tree house" would
cost approximately $25,000 and to specify material and build it in-house would cost $5,000 to
$10,000. He noted that during the neighborhood meetings the neighbors really liked the play
components and keeping some of the park in its natural state.
Trueblood noted there have also been changes to the entryway plans, as recommended by
Planning and Engineering.
ADJOURNMENT
The meeting adjourned at 6 p.m. and most commissioners in attendance joined staff on a brief
tour of baseball diamond #1 in Mercer Park.
., ._-----~~-----_.. -------------r-.
PARKS AND RECREA nON COMMISSION
ATTENDANCE RECORD
YEAR 2004
TERM
NAME EXPIRES 1/14 2/11 3/tO 4/13 5/12 6/9 7/14 8/11 9/8 10/13 11/10 12/8
Kevin
Boyd 1/1106 X --- --- --- --- --- --- --- --- --- --- ---
David
Fleener 1/1108 X X X LQ X 0
Craig LQ
Gustaveson 1/1107 X X X X X
Judith
Klink 111107 X OlE X LQ X X
Margaret LO
Loomer 111108 X X X X 0
Ryan LQ
O'LearY 1/1106 --- --- -- X X
Nancy
I Ostro~nai 1/1105 X X X LQ X X
Matt
Pacha 111105 X X X LO X 0
Sarah
Walz 111107 X X X LQ X X
John
Westefeld 111106 X X X LO X X
KEY: X~ Present
0= Absent
OlE = Absent/Excused
NM~ No meeting
LQ= No meeting due to lack of quorum
-~- - Not a Member
rnJ
MINUTES ' . IP14
Preliminary
IOWA CITY BOARD OF ADJUSTMENT
JUNE 9, 2004 - 5:00 PM
EMMA J. HARVAT HALL -IOWA CITY CITY HALL
MEMBERS PRESENT: Carol Alexander. Vincent Maurer. Michael Wright. Karen Leigh,
Dennis Keitel (arrived at 5:10 PM)
MEMBERS ABSENT: None
STAFF PRESENT: Robert Miklo, Tokey Boswell (Planning Intern), Sarah Holecek
OTHERS PRESENT: Alan Boettcher. BJ Wagner, Mike Pugh
CALL TO ORDER
Vice-Chairperson Maura called the meeting to order at 5:05 PM
CONSIDERATION OF THE MARCH 10. 2004 AND THE APRIL 14.2004 BOARD MINUTES
Vice-Chairperson Maurer accepted a motion to approve the minutes for both meetings.
Motion: Wright moved to approve the minutes as submitted. Alexander seconded the motion.
Motion carried 4 - O.
SPECIAL EXCEPTION ITEMS
EXC04-00009
Public hearing regarding an application submitted by Alan Boettcher for a special exception to allow the
re-establishment of two lots of record to permit construction of a single-family house in the Low Density
Single-Family Residential (RS-5) zone at 1002 Friendly Avenue.
Before Miklo began the staff report, he showed slides and maps of the lots in question (located at the
corner of Friendly Avenue and Lukirk Street) and neighboring property. He stated that the neighborhood
is made up of several 50 foot x 125 foot lots. This particular property at one time consisted of two 50 foot
x 125 foot iots but because of their non-conformity with the RS-5 zone they were joined to form one lot.
The non-conformity provisions of the zone require that when two such non-conformity lots are owned by
one party, they are joined together as one lot and can contain only one dwelling unless a special
exception, such as the one being proposed, is granted.
Miklo showed slides of the area, including shots of the existing house and the area where the new lot
would be created if the special exception is approved and other houses typical of the neighborhood. He
reiterated that because these former two lots did not meet the RS-5 zoning requirements of a 60-feet lot
width or 8,000 square feet they are considered one lot that measures 100 feet x 125 feet or 12.500
square feet. Section 14-6T -5D of the Zoning Ordinance does allow an owner of such a property to seek a
special exception to recreate two separate parcels. The City has no obligation to approve the applicant's
request, but the Zoning Code does provide some criteria for the board to review to aid their decision. In
order for the Board to grant the special exception, they must find that the applicant has demonstrated a
number of things in his application: 1) Each of the recreated lots will be limited to a single-family home.
The applicant has indicated that the existing single-family dwelling at 1002 Friendly Avenue will remain
and that he would like to build a second home on the adjacent vacant area if created as a new lot. The
proposal does meet the first test. 2) The resulting development will be appropriate and compatible with its
neighborhood. The applicant has submitted several illustrations of homes which he may build on the
property. Although the Staffs opinion is that the homes are somewhat more elaborate and somewhat
larger than many of the other homes in the neighborhood, the sample plans are not too far out of scale
with the neighborhood and there are other bungalows and some larger homes within a few blocks of the
property that have similar characteristics with these plans. Miklo directed the Board's attention to the
plans attached in the packet. As a condition of the Board's approval, Staff recommends that if something
other than the particular plans already submitted is to be built is proposed, that it be subject to Staff
approval to ensure that whatever is built is compatible with the neighborhood.
Iowa City Board of Adjustment Minutes
June 9. 2004
Miklo pointed out that almost all of the homes in this general area are set back about 20 feet from the
street right-of-way, which is the minimum zoning setback requirement in the RS-5 zone. Staff proposes
that there be a maximum setback of 25 feet so that any home built on the newly created lot, if approved,
generally aligns with the others in the neighborhood to help keep it in character with the neighborhood.
Miklo said another common characteristic in this neighborhood is that the homes have access to a rear
alley and generally do not have driveways onto Friendly Avenue, resulting in more green space and less
paving in the front yard. As a condition of approval, Staff recommends that any vehicular access to the
newly created or existing lot be from the alley and that there not be a curb cut or a driveway installed on
Friendly Avenue. Miklo said although there is an existing curb cut in place, Staff suggests that it not be
paved since there is a good alternative access to the rear. With these three conditions, Staff believes that
a new dwelling could be built in this neighborhood and be compatible and appropriate with the
neighborhood as specified by the Zoning Ordinance. Another condition that the Zoning Ordinance cites
which the Board should consider is that the applicant demonstrate that, other than a minimum lot width or
lot area (which it is already known cannot be achieved), the proposed development will comply in all other
respects to Iowa City's Zoning Ordinance. The applicant has submitted a site plan demonstrating that a
fairly good-sized dwelling could be built on this property and still adhere to the minimum five-foot setbacks
on both sides, the 20-foot (or the suggested maximum 25-foot) front setback, and 20-foot rear setback.
Staff, therefore, believes that a building could be built on this site that meets all other Zoning Ordinance
requirements, other than lot width and lot area requirements.
Miklo stated that the application contains statements regarding the general requirements that the Board
should consider with a special exception application. According to the Zoning Code which gives the Board
some direction when reviewing special exceptions, they should find that the specific proposed exception
will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not
substantially diminish and impair property values in the neighborhood. Staff feels that the addition of one
single-family dwelling In this neighborhood will have little or no impact on the nearby properties. There are
a number of lots in the general vicinity that are already 50 feet x 125 feet, or the same size as the
proposed new lot that would be created. Staff does not feel that the new lot would be a detriment to the
area if the conditions already discussed were imposed. Miklo stated that adequate measures have been
and will be taken to provide ingress and egress designed to minimize traffic congestion on public streets.
Again, since there is an alley available, Staff will recommend that as a condition of approval, any
vehicular access to the lot be from that alley and not from the street.
In summary, Miklo said it is the intent of the City's non-conforming lot regulations to discourage the
development of lots that do not meet the dimensional requirements of the Zoning Chapter and would not
accommodate development in a manner appropriate for the surrounding neighborhood. However, the
Zoning Chapter recognizes that some of these existing lots could be developed in a manner that is
compatible with the surrounding neighborhood, and the Zoning Ordinance provides a process for that to
occur. Staff feels that this particular proposal on Friendly Avenue is one of those situations and
recommends approval of this special exception to create two 50 x 125-foot lots subject to three
conditions:
1) The single-family dwelling constructed on the newly created lot substantially conforming with the
plans submitted by the applicant, or in the event that an alternative plan is submitted. the plan
being subject to review and approval by the Director of Planning and Community Development to
ensure that the development is appropriate and compatible with the surrounding neighborhood;
2) The front setback shall be a maximum of 25 feet so that it is similar to the other houses in the
neighborhood;
3) Vehicular access to the two lots be restricted to the alley north of Friendly Avenue and no
driveways permitted onto Friendly Avenue.
Keitel asked what the side yard setback requirement is. Miklo responded that the side yard setback
requirement is five feet. Keitel noted that the applicant is proposing eight feet. Miklo confirmed that the
applicant has proposed 18 feet on one side and 8 on the other. Maurer asked if there was a minimum
setback. Miklo responded that there is a minimum setback of 20 feet. Keitel noted that normally there is
no maximum but in order to comply with the condition that the house conform to the other houses In the
neighborhood, a maximum setback was proposed.
~_ -.0_ ..._---. ~- -.. "-...--.......-------->- ----
Iowa City Board of Adjustment Minutes
June 9, 2004
Public Hearino ODened
Alan Boettcher. 913 Webster Street, the applicant, stated that they would really like to build a house on
the lot and thinks that it would fit in with the neighborhood. He stated that the plans included in the packet
are ideas and that they would like to build it 24 x 32 feet, adding that they would not want to build larger
than that in the interest of preserving the nature of the neighborhood. Keitel asked Boettcher if he is
planning to live in the new house. Boettcher responded that he intends to sell the house as a single-family
residence and noted that he lives nearby. He believes it helps property values to add in homes that are
not just for rental, which is what has been happening to the neighborhood. Alexander asked if the
dwelling already on the property is a rental. Boettcher responded that it is currently a rental for the
purpose of cash flow. He stated that his plan was to get the house built and sell it. He stated that the
rental property was previously neglected, partly due to a lack of regulation regarding animals by the
previous landlord, but they have a much more stringent renting process now and are trying to improve
that area of their property. Alexander asked how long he has been the owner. Boettcher said they have
owned the property for two and a half months. Keitel asked if he intended to keep the large tree that is in
the front of the vacant lot. Boettcher responded that they intend to keep the Sycamore, as well as the
Maple toward the back. Wright asked if Boettcher intended to sell both houses. Boettcher responded that
they do intend to sell both houses eventually. Their intent is to ultimately make them both single-family
dwellings and have a renter that is a family if they cannot sell both houses.
BJ Waoner, 1217 Friendly Avenue, stated that she was speaking for several of her neighbors on Friendly
Avenue who are concerned about the prospective development. Wagner stated that they think it would
look too crowded and asked Boettcher what the square footage of the 1002 Friendly Avenue house was,
what his prospective plans were, and whether he had built a house before. Boettcher responded that the
house is 760 square feet and that while they do not currently have a building plan, the house would be
under 1000 square feet, like the rest of the neighborhood. He also stated that he has built homes before
and that most of his work is historic renovation. Wagner said there were also concerns about parking
because currently no one uses the alley for parking; it is all street parking and can get very congested,
causing problems with snow removal. She also expressed concern over the fact that while Boettcher
intends to sell the houses as single-family homes, they may still end up as rentals. Wagner indicated that
there are many rentals in the area that are not kept up, providing citations of surrounding houses for snow
removal, animal control and junk cars.
Keitel asked what the pavement width is on Friendly Avenue. Miklo said he did not know, but it was most
likely 25 feet, which is typical for that area. Maurer asked if there is parking on both sides of the street.
Wagner said there is parking on the north side of the street only. Keitel asked what the alley width is. and
Miklo responded that it is a fairly informal alley of 10 - 12 feet wide with a gravel surface. Alexander
asked Wagner why the alley is not used for parking. She stated that the lots are very deep, and parking in
the alley entails walking through back yards. Many of the rental homes have garages in the back, but they
are full of the owner's belongings, making them inaccessible. She said it is easier to park on the street.
Maurer asked if the back yards were being used as parking lots. Wagner responded that most of them
were not used in that way.
Boettcher responded to the issues brought up by Wagner. Regarding the parking issue, he stated that
there will be a two-stall garage in the basement of the property which would house both cars of the
families and, because of the setback requirement, there will be a 60-foot driveway as well. There will be
no need for street parking at this property. Regarding Wagner's concern over the property turning into a
rental, Boettcher conceded that there is nothing to stop someone from buying it and turning it into a
rental; but the City may not be able to stop that either. One way to try to prevent that is to build in the right
price range to attract families. Maurer asked how many bedrooms were in the current house and how
many will be in the proposed house. Boettcher said the current house has two bedrooms and the
proposed house will have three. Maurer asked how many single tenants could be accommodated in a
single-family dwelling. In the RS-5 zone, according to Miklo, a family. which includes up to two unrelated
people. plus a roomer (i.e. up to three unrelated persons) could rent a house in that zone.
Holecek commented on regulatory authority regarding rental vs. owner-occupied properties. She
reminded the Board that their decision is not to be based on who is going to occupy the property. She
acknowledged the validity of the neighbors' concern but stated that the City does not have authority to
-......-...---- -........+.----,.-..-.- _~_..u.__________._._.. -----
Iowa City Board of Adjustment Minutes
June 9. 2004
control who lives in a particular property, whether they be owner-occupied or rental. The decision of the
Board is based on the criteria set forth in the Zoning Code which includes compatibility with the
neighborhood. There is no basis for discriminating against rental properties. Holecek stated that the
compatibility issue can be addressed in a number of ways, either by elevations or through public hearings
such as this, but the matter of who lives in a particular property is not the basis of a land use issue.
Public Hearino Closed
MOTION: Maurer moved for the approval of EXC04-00009, a special exception to allow the re-
establishment of two 50 x 125-foot lots of record located at 1002 Friendly Avenue
subject to the following conditions:
1) A single-family dwelling construction on the lot substantially conforming with the
attached plans provided by the applicant in association with the application, or in the
event that alternative plans are submitted, the plans being subject to review and approval
by the Director of Planning and Community Development to ensure development that is
appropriate and compatible with the surrounding neighborhood; and
2) Front setback to be a maximum of 25 feet; and
3) Vehicular access to the two lots be restricted to the alley north of Friendly Avenue and no
driveways be permitted onto Friendly Avenue.
Leigh seconded the motion.
Maurer stated that he will vote in favor of the motion. He said that he can appreciate the concerns that the
neighbors had but that it appears to be perfectly fitting within the framework of the neighborhood, and as
legal counsel indicated, it is not the Board's business to decide things that they should not be deciding.
Maurer indicated that he sees it as primarily an issue of whether or not the proposed building fits the
pattern of the neighborhood, which it appears to do.
Wright stated that he intends to vote in favor of the motion as well because the plans as presented would
not be injurious to the public health, safety or general welfare. He said the plans as submitted seem to
meet all of the conditions that would apply to a special exception in this situation and that there appears
to be no iegal reason for this issue to be deferred.
Keitel said he also intends to vote in favor of the motion. He believes that infieid development in existing
neighborhoods is always a good thing because a new dwelling will increase the value of the surrounding
properties. He thinks that any fears that neighbors might have that it will devalue the neighborhood are
unfounded. It will be a good addition to the neighborhood, and the size of the new dwelling will not detract
from the general appearance of the neighborhood. He said Boettcher's plans for providing a double car
garage for adequate parking in the back is a good thing as well.
Aiexander stated that the application clearly meets the aspects that the Board needs to consider for
regulation of non-conforming lots. She thinks the one area that the Board could potentially get hung up on
is under the general special exception standards regarding whether or not the new dwelling will be
injurious to the use and enjoyment of other property in the immediate neighborhood. Based on
Boettcher's plans for the property and his desire to make it consistent with the neighborhood's design with
the driveway and the garage, she will vote in favor as well.
Leigh said she drove through the neighborhood and understands the neighbors' concerns about
congestion. but based on the considerations before the Board (i.e. the lot is the same size as the other
lots that have houses on them. although the houses shown in the sample plans appear to be larger than
the other houses on the block), she found no reason why a house could not be built on the lot. She stated
that she intends to vote in favor as well.
The motion was approved by a vote of 5 - O.
Iowa City Board of Adjustment Minutes
June 9, 2004
EXC04-00010
Public hearing regarding an application submitted by G. Rodney Alberhasky for a special exception to
permit the reduction of the required rear yard from 20 feet to 15 feet in the Low Density Single-Family
(RS-5) Zone at 604 Eastmoor Drive.
Boswell stated that Alberhasky's home is located at the corner of Manor and Eastmoor Drives, in the
northwest portion of town just south of the river and west of Lower City Park. This house on the corner
has unique placement in relation to the neighborhood because it sits at a diagonal to the streets. The rest
of the homes on the block sit square with the streets and have smaller front setbacks than the home at
604 Eastmoor. Alberhasky wishes to put an addition onto this home, which would create a new kitchen,
extend the dining room and allow for a bath that is connected to the master bedroom. A portion of the
proposed addition would violate the rear yard requirement of the Zoning Code. The RS-5 zone requires a
20-foot rear yard setback. Alberhasky has therefore requested a special exception to reduce the rear yard
setback to 15 feet in the areas that would be in violation of the 20-foot setback. Additionally, a portion of
the existing structure is currently non-conforming to the yard requirement. Boswell showed slides of the
yard, indicating the portion of the proposed addition that would violate the setback requirement and the
small portion of the house that currently violates the 20-foot setback. The exception requested therefore
applies to both the portion of the addition and the portion of the existing structure that do not meet the 20-
foot setback. Boswell showed slides to indicate where the proposed addition would be built, including
shots of the house as it sits on the lot showing the large front yard with mature trees, the northernmost
property line which is screened with bushes (a screened-in porch can also be seen that comprises part of
the land that is to be covered by the new addition), and the easternmost property border which is also
screened by trees and a wooden privacy fence. The addition would come out at an angle towards the
fence and return back to the northern side of the house. Boswell stated that the proposed addition is
stylisticaliy consistent with what is existing.
Boswell stated that in order to grant this special exception, the Board must find that Alberhasky has both
a unique situation and a practical difficulty in locating the addition to his house. Based on the aeriai
photographs, Boswell stated that the situation of the house is unique for the neighborhood, both in the
orientation to the street and in the placement of the house on the lot, which is set much further back than
other houses in the neighborhood. Staff believes that this creates a practical difficulty in complying with
the yard requirement, especially given that it is already non-compliant. Any addition to the rear of the
house would have to be small in order not to violate the 20-foot setback. Any addition to the front of the
house would require replacement of some of the mature trees and would change the looks of the house
significantly. Staff feels that that kind of an alteration would have more of an impact on the neighborhood
than allowing the rear yard setback to be diminished. The proposed exception is minimal in relation to the
yard requirement. Going back to Exhibit B, Boswell pointed out a triangle of open yard that would be
created with the proposed addition and stated that the triangular area more than meets what would be
required if it was a square yard with a square house on a square lot; however, there are small triangular
pockets that are non-conforming. The proposed design and the screening will limit impact on the
neighborhood. Staff feels that any alternative design would result in a greater impact in the neighborhood.
Any alternative would also result in a non-conformity still being present on the property in the original
structure that is in violation of the 20-foot setback. The exception would be in the public's interest and
would allow Alberhasky full use of his property. Staff recommends approval of the exception which would
result in a 15-foot rear yard setback in the areas indicated on Exhibit B. Boswell stated that the Board has
no legal obligation to approve the request beyond finding that there is a unique situation present, that
there is practical difficulty and that the seven questions asked of the applicant are met to the Board's
standards; those seven questions are addressed in the third to last page of their packet in "General
Standards." Staff finds that as addressed by the information provided, the reduction of the setback would
not affect the public health, nor the public welfare, nor affect the use and enjoyment of this property, nor
of neighboring properties, nor impede the normal development of the neighboring properties in any way.
Boswell stated that Staff recommends approval.
Leigh asked for clarification regarding the northeast corner where the addition is going to diminish that
setback to 9'6". Boswell responded that that area is designated as a side yard because there cannot be
two rear yards, although two front yards are permissible because it is a corner lot. The bigger of the two
yards is the rear yard because of the location of the front entrance. Boswell stated that the side yard
requirement is five feet for the RS-5 zone.
"~--.-~----~~._-,~--_.- ---'-'-"--' -".---..-.-. .,---~-----,_._-,..+.~_..-....,-- .--_....
Iowa City Board of Adjustment Minutes
June 9, 2004
Public Hearino Ooened
Mike Puoh. One South Gilbert Street, appeared on behalf of the applicant, who was also present, to field
any questions the Board might have and to present additional photographs of the area. Pugh stated that
the proposed addition is going to replace the screened-in porch and will not extend much farther north
than the screened-in porch already does. Maurer said he has been in that house many times, observing
that there are no basements in that whole area and commenting on the unusual placement of the house
on the lot. Pugh commented that the front yard of the house is a very park-like area that makes any
extension of the house impractical. There is a partial basement in the house that is unfinished but given
the nature ot the area, there are no plans to finish the basement. Maurer asked whether any neighbors
have expressed concern. Boswell stated that no neighbors have voiced any concerns. He said the
property at 608 Eastmoor is actually owned by the City of Iowa City and that any concerns they had have
been dealt with at a joint staff meeting. Boswell stated that they feel the bushes and the landscaping are
going to screen the addition well enough that it will not impede any further development of that particular
property.
Public Hearino Closed
MOTION: Alexander moved for approval of EXC04-00010, an application for special exception to
reduce the required rear yard from 20 feet to 15 feet in the area indicated on the site plan for a
single-family home in the Low Density Single-Family Residential (RS-5) Zone. Leigh seconded.
Keitel stated that everything was well-covered regarding the uniqueness of the situation and that he
would like to see the improvement to the property. He intends to vote in favor of the exception.
Maurer also intends to vote in favor, stating that it is a lovely house that the improvements will make even
more lovely.
Alexander stated that she will vote in favor as well because it will meet all the general standards that the
Board needs to consider. She feels the exception is going to be minimal, as Staff pointed out. It will not
increase the population density and will be consistent with the home as it already stands and therefore
with the neighborhood. In addition. there does not seem to be a feasible alternative.
Wright will vote in favor of the motion as well, stating that there does not seem to be any way around the
fact that this is a very unique situation. The addition as proposed does not substantially increase the
footprint of the house on the lot nor does it devalue the neighboring properties. The changes to the
setback are minor and the fact that the house is already outside the standard set for the initial setback
should be taken into account as well.
Leigh stated that she will vote in favor of the motion as well for all the reasons previously stated.
The motion was passed with a vote of 5 - O.
OTHER
None.
BOARD OF ADJUSTMENT INFORMATION
Chairperson Keitel will be absent for the July meeting.
ADJOURNMENT
Maurer moved to adjourn; Alexander seconded. The meeting adjourned at 5:55 PM
Board Chairperson Board Secretary
data on citynUpcd/minutes/boaf2004fboa06.Q9.Q4.doc
._-~---_.,---..._._.._- ---------. -------~---------
DRAFT rn:J
~ Iowa City,
Public Library
MINUTES
lOW A CITY PUBLIC LIBRARY BOARD OF TRUSTEES
Regular Meeting - Thursday, Meeting May 27, 2004
5:00 pm - Room C
Members Present: Shaner Magalhães, President, Thomas Dean, Linzee McCray,
Linda Prybil, Pat Schnack, David VanDusseldorp
Members Absent: Jesse Singerman, Tom Suter, Jim Swaim
Others Present: Bill Korf,
Call Meetin!! to Order
Magalhães called the meeting to order at 5 :03 pm
Public Discussion
Magalhães introduced Bill Korf, who has an interest in becoming a Board member.
Auuroval of minutes
VanDusseldorp moved that the minutes be approved as amended. A few typographical
errors were noted. Prybil seconded the motion and all in favor voted Aye. The motion
passed 6-0.
Unfinished Business
Building Project:
The building is a beehive of activity; inside and out. The movers will come Wednesday
and staff will be packing. The Plaza is getting worked on and Miller's goal is to have it
open by next Friday. He and Craig will be meeting tomorrow morning to resolve issues
surrounding the pedestrian mall completion and how it affects the Moen project. The
construction fence will remain where it is. Exterior work is getting done. Meeting
Rooms are carpeted. ECS (spell out) is here installing equipment in Meeting Rooms.
The ceiling and light fixtures are up in the lobby. Checkpoint people are here installing
the new system. Jones Library Service is here installing library shelving. Miller invited
everyone to his house for a party on Saturday June 12, after the library closes. The artists
DRAFT
will be here Monday to begin working on the hanging art piece. In response to a
question, discarded paperbacks are going to the Book End. Some Y A paperbacks are
being sent to a new State youth facility.
Grand Opening
Staff has been preparing publicity for the grand opening. Give-aways, new book bags, t-
shirts, mementos have been ordered and are here. Work is being completed on a
brochure. We have a program planned for 10:00 am, followed by a ribbon cutting, and
then opening the doors to the public. Tours are being scheduled ftom the Fiction Desk.
New Bnsiness
Meeting Room Policy Review
This review is off the regular cycle due to changes because of the new meeting rooms.
Staff recommended some changes to bring the policy up to date with the new building.
There was a question about the charge listed in the policy for extraordinary room clean
up that results from use. Logsden said she has never had to invoke that charge.
In response to a question, fees for use of the ICN room are set by the State and change
every year, so it is does not appear in the policy. A motion to approve the policy was
moved by Dean, seconded by McCray. All voted Aye. Motion passed 6-0.
Staff Reports
Craig spoke of the volunteer recognition programs held last week. Adult and Children
volunteers were celebrated at receptions, which were very successful. Both groups had
building tours.
Departmental Reports:
Circulation, Adult Services, Information
Circulation: Lauritzen reported that self-check was working as of this afternoon. The
system and all the readers are up. Our webmaster, Kevin Hatch, worked on the graphics
to have the screens be consistent with our catalog.
Adult Services: In response to a question in the report, Logsden responded that all the
new pages hired are students. The Board praised the new young adult reading group.
The County Fair this year is July 26-29 at the Fair Grounds,
Development Office: The Iowa Authors Event was a wonderful success, raising $30,000.
It was well done and well received. A date for next year has been set for May 1. Some
suggestions were passed on to Curtin for next year. Curtin also reported that for the first
time in the history of the Foundation, the annual fund was at $107,000.
. .~"'....,------._,.._.._-_..-
DRAFT
Craig and Magalhães reported on the proj ect called Iowa Center for the Book. They are
both on the Advisory Council of this project. Schnack reported on her involvement in a
project for kids to write letters to authors, about literature, which is a center project.
All Iowa Reads, another Center project, is ongoing. A book discussion is scheduled for
July 7 in Iowa City, about the book, Niagara Falls all Over again, with Dale Ross. All
Johnson County reads will take place later in the fall and is not part of this program.
President's Report
Magalhães encouraged Trustees to help recruit future Board members by encouraging
qualified individuals they knew to apply for membership on the Board.
He reminded the Board of the tradition of having a dinner in July for Board members and
management staff. Due to scheduling conflicts, it was decided to schedule it for after the
August 26 meeting. McCray is considering having it at her home.
Announcements from Members
Dean will not be here in June.
Schnack and VanDusseldorp will not here in July.
Committee Reports
Evaluation Committee:
Board members were given options to respond to Craig's goals and performance either
by using a pre-printed form or having it sent to them in electronic format. Stamped, self-
addressed envelopes were distributed with a deadline of June 4. Magalhães stressed the
importance of all trustees to participate in this performance evaluation
Foundation members:
VanDusseldorp reported his attendance at the Foundation board meeting. He described
the group as energetic and enthused. They quickly went through an agenda and have
developed committees that meet outside the board. The Foundation Board will be
meeting more often in the coming year. VanDusseldorp encouraged them to attend the
Grand Opening and celebrate the library.
The search for a new Development Director will begin in mid August. Interviews will be
conducted in September with the hope of hiring Curtin's replacement by October I to
begin November 1.
DRAFT
Communications
None
Disbursements
Visa expenditures for April were reviewed.
Disbursements for April were approved after a motion by VanDusseldorp, seconded by
Dean. The motion passed unanimously 6-0.
Prybil asked for an explanation on funding materials for the jail. Logsden explained that
we use the fund to buy newspapers, magazines, etc. She is on the jail facility planning
committee for space and the hope is that with an enlarged facility, the jail library will
return.
Set al!enda order for June meetinl!.
June is the month that we have an annual meeting in our role as corporate members of the
Foundation.
Dean infonned the board that he does a monthly column in the Little Village. His latest
article includes a section on our new library. We will include in the next packet.
Clark announced that the radio show, Big Brain, would be broadcast fÌom ICPL on June
17. It will take place fÌom 10-11 am under the stained glass. She requested that people
send questions in by Sunday, June 6.
Adjournment
Meeting was adjourned at 6:30 after a motion by Prybil, seconded by McCray. Motion
passed unanimously by a vote of 6-0.
Minutes taken and transcribed by
Martha Lubaroff
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
YEAR 2004
(Meetin2 Date)
TERM 1/22/ 2/191 3/251 4/22/ 5/271
NAME EXP. 04 04 04 04 04
Thomas 7/1109 x x x x x
Dean
Shaner 7/1109 x x x x x I
Magalhaes I
Linzee 7/1109 x ole x x x i
McCray
Linda Prybil 7/1105 ole ole ole x x I
Pat Schnack 7/1107 x x x x x I
K.Jesse 7/1/05 ole ole x ole ole I
Singerman I
I
Tom Suter 7/1/07 x x x x 0
Jim Swaim 7/1105 x ole x x ole i
David Van 711107 x x x x x
Dusseldorp
KEY: X = Present
0 = Absent
OlE = AbsentlExcused
NM = No meeting
--- = Not a Member
Of;]
IOWA CITY HUMAN RIGHTS COMMISSION
EMMA HARVAT HALL
410 E. Washington St.
Tuesday, May 25, 2004
7:00 p.m.
DRAFT
MEMBERS PRESENT: Lisa Beckmann, Billie Townsend, Geoff Wilming, David Shorr, Valerie
Garr, Chris Bushman
MEMBERS ABSENT: Catherine Fribley, Paul Retish, Jim McCue
STAFF MEMBERS: Heather Shank
1. CALL TO ORDER: Meeting called to order at 7:02 p.m.
2. INTRODUCTION OF NEW COMMISSIONER - CHRIS BUSHMAN: Beckmann welcomed the
newest Commissioner, Chris Bushman, and members of the Commission introduced
themselves to her. Bushman stated that she works with the Mayor's Youth Empowerment
Program working with disabled youth and their families for past two years. She has been a
resident of Iowa City for eight years and has three children. Beckmann explained to her how
the Commission has recently changed its process for enforcing the anti-discrimination law.
The Commission was divided into teams of three. The teams would review the cases and
make a decision as to whether there was probable cause to believe discrimination did or did
not occur. The Commission changed their role and now it focuses on educational projects
pertaining to discrimination and human rights. She also added that the Commission is open to
new ideas and ways to further expand its role in the community.
3. APPROVAL OF MINUTES: Shank announced that the City Council has asked that staff for
Boards and Commissions record attendance at every meeting. Beckmann asked for changes
and/or corrections of the March minutes. Shorr said that the word Corps should be changed to
Corp under item #2, fifth paragraph. Motion to approve minutes as amended by Townsend
and second by Shorr. Motion passed unanimously.
4. RECOMMENDATION TO COUNCIL: None
5. NEW BUSINESS
a. Statement on Bullying and Harassment-Shank reported that Brad Clark, Director of GLBT
Youth Task Force wanted the Commission to review the statement on bullying and harassment
and vote on whether to support it. If the Commission votes to support the statement, Shank
will contact Brad and he will take if from there. Beckmann read the statementJpolicy and asked
for opinions. Shorr said that it is right on target with what the Commission has been discussing
and Shorr supports it. Bushman asked about adding languages because English is not
everyone's first language and this can lead to bullying. Beckmann asked Shank to suggest
this change. Shank said that languages might fall under national origin. Shorr said he agreed
with the amendment as long as it doesn't mean that the Commission would not support it if the
change was not added. Beckman said that she also is in favor of supporting the statement.
Motion made by Beckmann to support the statement as written and then if possible to include
national or native language. Second by Wilming. Motion passed unanimously.
b. City High Graduation on May 29th-Congratulations to all graduates and silent protest of
Phelps- Beckmann called for a discussion on the two events occurring during the graduation.
(A City High student was awarded the Matthew Shepard Scholarship and Reverend Phelps
was arriving in Iowa City to protest the City High graduation.) Beckman said that she and
Shank have been in contact with HARRT and that HARRT has met with the family. The family
does not want the student singled out, but wants the community to support the graduation, and
ignore the presence of the protesters. Another group that is coordinating a presence at the
graduation is a socialist group in Iowa City. That group has asked volunteers to join their effort
to be a very vocal presence at the graduation. Beckmann stated that there are two differences,
one being respectful of the family wishes and providing a silent presence, and the other group
is offering their own agenda. The Commission has been asked by the HARRT to support their
efforts. Beckmann agreed to assist their efforts. HARRT also requested the Commission
attend the graduation if possible. Shank said that the City's Document Services Department
provided a beautiful poster of colors with a list of all of the co-sponsors including the
Commission. Beckmann said that if she is available she will be at the graduation, but she is
unable to attend, a volunteer is required. Wilming indicated he would make an effort to attend.
Beckmann added that she wants to respect the wishes of the family as a representative of the
city.
c. Gay-Pride event at College Green Park - June 12th - Volunteers: Beckmann said that
the Commission sponsors this event every year and Commissioners volunteer for a shift at the
information table. Shank will set up the table at 11 :00 a.m. in College St. Park. Beckmann
would like one person per shift, of which there are two. Bushman will staff the table from 2-4
p.m. and Beckmann will contact the absent Commission members to see about their
availability. Wilming might be available too. He will let Beckmann know.
d. Anti-bullying efforts at Southeast Junior High: Shank reported that she purchased a film
on bullying entitled, "Let's get ReaL" Shank took the film to Southeast Junior high. The
Principal, Deb Wretman, and other home room teachers and students are viewing and
discussing portions of the film everyday. In addition, Shank has also received an anti-bullying
program from Dr. Olweus, an expert on the topic from Norway. She will be sharing the program
materials with Wretman from Southeast and Naso from United Action for Youth.
Shank has received several positive responses from teachers at Southeast regarding the film.
In addition, teachers were thankful that there was a community effort to eradicate bullying and
harassment in Iowa City rather than just criticizing the schools. Other copies of the film are
currently at the Broadway and Pheasant Ridge Neighborhood Centers.
6. OLD BUSINESS
a. Case Summary Reading: Cases were read for fifteen minutes.
b. Human Rights Breakfast-Mailing of Human Rights Award nomination forms: Shank
reported that next month the Commission would be stuffing envelopes for the breakfast
mailing. Beckmann said that the Commission has a speaker, a date for the breakfast, and
a new format. Shank said that WSUI does not advertise programs any longer unless they
do so through "Iowa Talks", which is an hour in length. Shank also mentioned that Dorothy
Paul would be a good candidate for a lifetime achievement award. This will be the 21st year
of the award program. Shank feels that someone could discuss the program for an hour.
Shank also has some advertising spots on the radio through a personal donation and she
would be willing to use the time for the breakfast. Shank asked the Commission when it
would like to announce ticket sales? Beckmann said that she felt that the Commission
received fewer business nominations than any other category. Discussion continued on
how the Commission might encourage more business nominations. Wilming offered his
assistance in donating some of his underwriting advertising spots because his business
underwrites WSUI. Beckmann said that it could be a conflict of interest. After discussion it
was determined that since Wilming has a Coralville business he would be able to offer his
support. Shank said that the Ordinance defines employer to include entities conducting
any business activity in Iowa City. Wilming indicated that his business solicits employees
from Iowa City. Beckmann suggested the Commission come up with new ideas on
soliciting more business nominations. Shank said that the solicitation in the water bills
was very expensive. Shank suggested using the Hancher brochure again or possibly the
Riverside Theatre pamphlet. Bushman also suggested an email correspondence to
specific university people. Beckmann suggested an ad in the newspaper and Shank said
that the Commission usually has a larger ad in The Gazette. Shank said that the deadline
for nominations would be September 6th, and Beckmann concurred.
c. Reports-Building Blocks to Employment and Youth Awards: Townsend reported that
there were a lot of volunteers and not enough clients. Shank talked with other people that
wanted to be a part of the program and she informed them that the group would be
providing Citywide Building Blocks to Employment program in the future. She felt the
program was very successful despite the lower than predicted attendance from people in
the neighborhood. Unfortunately, there was a ferocious thunder storm right before the
program was due to start and participants from the neighborhood planned to walk to the
event; The rain may have deterred persons from attending. Beckmann would like to see
Channel 9 do some coverage and show some of the Commission and HR Education
Committee's success stories by focusing on persons that have found employment. Shank
asked the Commission to suggest a date for the next program. Beckmann wondered if the
city would donate free buses passes. September was suggested, but there are other
programs going on too at the University of Iowa. Beckmann suggested August 30-
September 1st timeframe. Wilmington stated that it could be a good time since there are
seasonal layoffs around that time, September to October. The consensus of the ~roup was
late September or early October. Shank suggested September 28th or October 5t . Shank
indicated that persons from the HR Education Committee and the "Broadway
Neighborhood Center wanted to know when the "Music on Broadway" was scheduled. She
explained that the HR Education Committee and the Commission agreed to plan a music
program in Pepperwood Square. Shank asked Townsend to volunteer. Shorr suggested
the band, Big Wooden Radio. Beckmann reminded the Commission that the groups
needed to agree to perform for free. Townsend suggested adding ethnic music too.
Bushman spoke of an Afro Cuban band from the University called, "Funk Daddies". The
timeframe suggested for this was the end of August or first week in September.
Townsend reported that the Youth Award program was very successful. Approximately
170 people attended. Beckmann announced that next year Mayor Lehman said that the
Council would help the Commission to have the program in the Englert. Beckmann drafted
a summary of the program. It was submitted to Dee Vanderhoef for possible publication in
the "League of Cities", a national magazine. Beckmann asked if the Commission wanted to
hold the next Youth Awards on the night of a Commission meeting? All Commissioners
concurred that it worked out well and it should be done again next year.
d. Educational Outreach: Beckmann said that this item is on the agenda monthly to remind
Commissioners to think about possible projects monthly. Beckmann also asked for any
new educational ideas. She acknowledged, however, that the Commission is really busy at
this time. Beckmann brought up the idea proposed by a past Commission member, Nick
Klenske. He proposed a public forum on student tenant/landlord issues. Beckmann
wondered if any of the Commissioners were interested. She thought that the January-
February timeframe would be a possible time during which this program could be
scheduled. Beckmann explained that the program would focus on educating people of their
rights in rental situations, and how to build a good relationship with their landlord.
Townsend suggested Debbie Briggs, who currently works with HUD, would be great person
to do that type of workshop. Beckmann offered the possibility of doing two programs, one
for the renter and one for the landlord. Shorr thought late winter/early spring would be a
great time. Beckmann would like this added to the agenda next month. Shank suggested
Professor Nancy Hauserman could be asked to present a program on sexual harassment
after the housing programs.
7. REPORTS OF COMMISSIONERS:
Townsend: commented about an upcoming speaker hosted by the College of Education, who
stated that through his research he had found that blacks are inferior to whites based on
genetics. She was disturbed about this and said that she had some email correspondence
about this and will send it out to the Commission.
Shorr:reported that the homeless shelter has found a site for its new facility.
Wilming: reported on his attendance at the Goodwill Industries of Southeast Iowa banquet and
specifically, that Orville Townsend was presented a lifetime achievement distinguished service
award for his good works for the past many years. Townsend mentioned that Shank had
received an award for her great work from the Ark.
Bushman: reported on the program called The Dream Act. She said that there has been
much discussion on what to do with immigrant individuals who wish to attend college and their
classification as to whether they should receive in-state tuition or not. She said that several
states had passed state legislation for people that are not legal citizens, but are immigrant
workers or migrant workers in those states and are classified for in-state tuition. She added
that Iowa currently has not made a decision at this time to pass legislation for this
~......_-_.._..._.._.--._~--_.- ....--.-,..-- .._--~-,.., ----..
classification. She asked the Commission keep this in mind for further discussion at some
point.
Beckmann: No report
Shank: No report
8. STATUS OF CASES: Shank stated that there was one case in conciliation and another to
follow. She said that the first case may go to public hearing and the two Commission
members would then be asked to determine whether the case is litigation worthy. She
explained that what they would be looking for is whether there is enough evidence or
information in the file to have it litigated in front of an administrative law judge. Sue Dulek, the
Asst. City Attorney, will approach the Commissioners and provide a document setting forth her
impression as to whether the case is litigation worthy. The Commission members will read the
case and share their impression of the case with Dulek. If the two Commission members
decide that the case should be litigated it will be whether or not that view is held in the City
Attorney's office. Shank believes Dulek will contact the Commissioners that are selected.
9. ADJOURNMENT: Meeting was adjourned at 8:41 p.m.
. _..__._~_..__~ . __.... _..____.....-...m __._
Board or Commission: Human Rights
ATTENDANCE RECORD
YEAR 2004
(Meeting Date)
TERM 1/27 2/24 3/23 4/27 5/25 6/22 7/27 7/28 8/24 9/28 10/26 11/23 12/28
NAME EXP.
Lisa 1/1/07 X X X X X
Beckman
Paul Retish 1/1/07 X X X 0 0
I
1 Geoff 1/1107 X X X X X
! Wilming
Chris 1/1/05 X
I Bushman 1"
mtl!
Valerie Garr 1/1/05 X 0 0 0 X
David Shorr 1/1/06 0 X X X X
I James 1/1/06 X X X X 0
McCue
; Billie 1/1/06 X X X X X
i Townsend
Cat Fribley 1/1106 0 X 0 0 0
KEY: X = Present
0 = Absent
OlE = AbsentlExcused
NM = No meeting
--- = Not a Member
~
MINUTES Preliminary
IOWA CITY PUBLIC ART ADVISORY COMMITTEE
THURSDAY, JUNE 3, 2004, 3:30 P.M.
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Mark Seabold, Emily Walsh, Rick Fosse, Terry Trueblood
Members Absent: Barbara Camillo, Charles Felling. James Hemsley
Staff Present: Karin Franklin, Marcia Klingaman
Visitors Present: Aaron Cantine, Seth Godard (Peninsula Park Project) DaLayne Williamson
(Northside Neighborhood Project)
Call to Order
The meeting was called to order by Mark Seabold, acting chair, at 3:37 p.m.
RECOMMENDATION TO COUNCIL
To approve the concept for the Northside Neighborhood art project of decorative aluminum house finials
on streets signs in the neighborhood.
Public discussion of anv item not on the aqenda
There was no discussion.
Consideration of the Minutes of Mav 20. 2004 Meetinq
Revisions to Minutes:
Benton Hill Park Project: Second paragraph. change trl-folded to folded.
David Dahlquist Contract Amendment: Last sentence in second paragraph should read.. .$5,000 for the
way finding is clearly justifiable.
Last sentence in Minutes: Felling will be in Prague, not Seabold.
Motion: A motion was made by Rick Fosse, seconded by Emily Walsh. to approve the Minutes as
revised. The motion carried, 4-0.
Discussion of Peninsula Park sculpture proiect
Aaron Cantine presented project specs of the Welcome Tree sculpture.
Materials: 8 - 20' steel rods y." diameter (base)
1 - W' thick steel plate for mounting
3 - 4x8 sheets of 22 gauge steel (possibly Stainless)
Dimension: 13' tall x 6.5' in diameter
The lowest limbs are about 6 Y. to 7 feet off the ground on y." steel rods. There was some concern about
people being able to jump up to the lower limbs. An option is to make the lower limbs 8' from the ground
and increase lower limb rods to :y." gauge.
The design allows movement of the fins for a shimmering affect. As fin material, Cantine suggested black
steel rods with stainless steel for the fins, although this is more costly. An alternative material for the fins
is mild steel, fire scaled. This is a heat process that changes the color of metal, ranging from iridescent to
black.
Iowa City Public Art Advisory Committee
June 3, 2004
Page 2
Cantine was asked to submit a proposal including cost estimates for all options of design and materials.
Terry Trueblood advised that the sculpture should comply with playground equipment guidelines
regarding size of openings for hands and head.
Cantine visualized sculpture located out in open space where bridge trestles were stored.
Seth Godard would like to work with stone. He described a design as stacking stone and a metal
template with punch drill with rods in center and then stacked stones on the rods. He is also considering
a wire form covered in shrink-wrap plastic.
When sculpture is placed in area where climibing of the sculpture is anticipated, a safety surface must be
put in place, such as sand, pea gravel, wood processed mulch or rubber. These materials are safer than
grass.
Time Frame: Target date for completion of the bridge is August 2004. The first piece should be in place
in spring 2005. If it is a rotating art display, the first piece would remain in place for one year at least. At
that time it may be decided that the piece would be acquired, or the project may continue with the rotating
art concept. At this juncture, the approach of the Committee is that this project will be a rotating art
display.
It was decided that all proposals for the art project should be submitted to the committee by July 23, for
review at the August 5 meeting. Aaron and Seth should attend the August meeting.
More artists should be encouraged to submit designs to the committee for the Peninsula Park and other
projects.
Aaron Cantine and Seth Godard left the meeting at 4:07.
Presentation of Northside Neiqhborhood art proposal
DeLayne Williamson presented John Coyne's sign sketch of the Vonnegut House. Signs are made of
cast aluminum. Coyne will also submit sketches for a four square; a Queen Ann cottage; a bungalow; the
historic brick house at Van Buren and Ronalds; and possibly the Spanish style house at Brown and Linn
Streets. Estimated cost for 30-35 signs is $15,000, with multiple copies of each design.
Motion: A motion was made by Emily Walsh, seconded by Rick Fosse, to accept John Coyne's
house concept for the Northside Neighborhood art project. The motion carried 4-0.
The concept will be presented to the City Council in July. The Council will need to approve the final
contract with Coyne.
As soon as possible, the committee would like to see drawings that show the spaces for open windows.
dimensions and an evaluation from a city engineer on design feasibility in terms of size and weight
relative to the placement of the "house" signs on street sign posts.
The contract with Coyne will include an agreement about reproductions. allowing that the city can do
reproductions for purposes of education or information. but not for commercial purposes. The artist may
replicate for commercial purposes.
Review and recommendation on amendments to contract with
David Dahlquist for the Court Street Transportation Center art components
Karin Franklin asked that discussion on the contract be deferred until the July meeting.
Other business
---....------........_-_._- - '-,.----------
Iowa City Public Art Advisory Committee
June 3, 2004
Page 3
Terry Trueblood will not be able to attend the July 1" meeting.
Adiournment
There being no further business, the meeting adjourned at approximately 4:27 p.m.
data on citynVpcd/minutes/public art/2004/art06·03-04.doc
Board or Commission: Public Art Advisory Committee
ATTENDANCE RECORD
YEAR 2004
June 3, 2004
TERM
NAME EXP. 1/8/04 215/04 3/4/04 4/1/04 5/6/04 5/20/04 6/3104 7/1/04 8/5/04 9/2/04
Barbara Camillo 1/1/05 0 X X X X X OlE
Charles Felling 1/1/06 X X X X X X OlE
Rick Fosse X X 0 X OlE X X
James Hemslev 1/1/06 0 0 X X OlE OlE OlE
Mark Seabold 1/1/07 X X 0 X X X X
Terrv Trueblood X X X X X OlE X
Emilv Carter Walsh 1/1/05 0 X X X X X X
KEY: X = Present ·
·
o = Absent I
OlE = Absent/Excused
NM = No meeting
·