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HomeMy WebLinkAbout2004-07-06 Resolution Nh,- I 3~(12) Prepared by: Marian K. Karr, 410 E. Washington St.,lowa City, iA 52240 (319) 356-5043 RESOLUTION NO. 04-181 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Fraternal Order of Eagles - 225 Highway 1 West Memories - 928 Maiden Lane Passed and approved this 6th day of July ,20~. ~.jl.).~J!.. YOR Approved by ATTEST: ~¿~~ ~M;J Ci ~ 1z/~<!IICX5 CI LERK It was moved by Champion and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell x Vanderhoef X Wilburn ..",. -~- ,- ..--- _.,-'. __..'...._,..______..u --~----_._. MT(c c:: Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City,IA 52240 (319) 356-5043 RESOLUTION NO. 04-1R2 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: Big Kmart #4315 - 901 Hollywood Boulevard Dublin Underground - 5 S. Dubuque Street Mi 11 Restaurant - 120 E. Burlington Street Russ' Northside Service - 305 North Gilbert Street Passed and approved this 6th day of July ,20---º.L. 12M / /,/. ~6 AYOR Approved by ATTEST:~~_~) ~ ~~ Itfi!!tš ò ~ /2-/>xJO:5 ity Allor ey's Office CI LERK It was moved by Champion and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion x Ellioll X Lehman X O'Donnell y Vanderhoef x Wilburn M,c~ Ð:r: Prepared by: Mitchel T. Behr, Assl. City Atty., 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 04-183 RESOLUTION OF INTENT TO AMEND A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNITED ACTION FOR YOUTH FOR CONDOMINIUM UNIT 1-C IN TOWER PLACE AND PARKING, AND SETTING A PUBLIC HEARING FOR AUGUST 3, 2004. WHEREAS, Tower Place and Parking includes commercial space which has been marketed for sale to the general public; and WHEREAS, In June of 2002, the City Council approved a Real Estate Contract - Installments pursuant to which the City is selling Unit 1-C of the Tower Place & Parking condominium regime to United Action for Youth (UA Y) for a total price of $500,000; and WHEREAS, pursuant to the contract, UA Y paid $225,000 of the purchase price in August of 2002 when they received a CDSG award in that amount, and the contract calls for UA Y to pay the balanc~ of the purchase price in installments of $125,000 on or before July 1, 2004, and $150,000 on or before July 1, 2005; and WHEREAS, UAY has requested that the contract be amended to allow them to pay the balance of the purchase price in installments of $100,000 on or before December 1, 2004, and $175,000 on or before December 1, 2005, as set forth in the amendment attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council does hereby declare its intent to approve the attached amendment to the purchase agreement between the City of Iowa City and United Action for Youth for unit 1- C in Tower Place and Parking and to dispose of said property in accordance with that agreement as amended. 2. A public hearing on said proposed agreement should be and is hereby set for August 3, 2004, at 7:00 p.m. in Emma J. Harvat Hall of the Civic Center, 410 E. Washington Street, Iowa City, IA or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause notice of public hearing to be published as provided by law. Passed and approved this 6th day of July ,2004 . .~~ ~¿,,_. ATTEST:~.-u' A/H;J JI. ~¿(A./ ~..h-4f I~ CIT CLERK ~ ._~ ...._......__..___ ..._.".___..._~.... _.n____ ..... -~._._--_._------_._-- Resolution No. 04-183 Page 2 It was moved by Champion and seconded by Sa il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Mitchel T. Behr, Asst. City Attorney, 410 East Washington St., Iowa City, lA :52240; (319) 356-5030 SECOND AMENDMENT TO REAL ESTATE CONTRACT-INSTALLMENTS WHEREAS, the City of Iowa City ("Sellers") and United Action for Youth ("Buyers") executed a REAL ESTATE CONTRACT -INSTALLMENTS for the sale of Unit 1C, Tower Place & Parking, as legally described therein, dated May 11, 2002, which is recorded at Book 3343, Page 137 of the records of the Johnson County Recorder, and modified by an amendment recorded at Book 3357, Page 352 of the records of the Johnson County Recorder; and WHEREAS, Buyers and Sellers wish to further amend said REAL ESTATE CONTRACT -INSTALLMENTS to modify the provisions thereof relating to payment of the purchase price and "finish work" to completed on the property by Buyers, as agreed to and understood by the parties. FOR GOOD AND VALUABLE CONSIDERATION, IT IS AGREED that the above-referenced contract is hereby further amended as follows: 1. Paragraph 1 (b) of the contract is deleted in its entirety and replaced with the following: "BALANCE OF PURCHASE PRICE. $275,000.00 as follows: $100,000.00 on or before December 1, 2004 and the balance of the purchase price payable on or before December 1, 2005." 2. Paragraph 1 in the Addendum to the contract is deleted in its entirety and replaced with the following: "On or before December 1, 2004, Buyer will complete finish work upon the property having a market cost in excess of $100,000.00." UNITED ACTION FOR YOUTH CITY OF IOWA CITY By: Jim Swaim, Executive Director By: Ernest Lehman, Mayor By: Don Carstensen, By: Marian K. Karr, City Clerk Chairman of Board of Directors '-", ..~... -- -- "'-'-'-."--'.--'---"-"""--'. STATE OF IOWA ) )ss: JOHNSON COUNTY ) On this , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Jim Swaim and Don Carstensen to me personally known, who, being by me duly sworn, did say that they are the Executive Director and Chairman of Board of Directors, respectively, of the corporation executing the foregoing instrument; that the instrument was signed on behalf of the corporation by authority of its Board of Directors; that Jim Swaim and Don Carstensen acknowledged the execution of the instrument to be the voluntary act and deed of the corporation, by it, by them voluntarily executed. Notary Public in and for the State of Iowa. STATE OF IOWA ) )ss: JOHNSON COUNTY ) On this day of , 2004, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of City Council of said municipal corporation; and that the said Ernest W. Lehman and Marian K. Karr acknowledged the execution of said instrument to be the voluntary act and deed and said municipal corporation, by it and by them vollmtarily executed. Notary Public in and for the State of Iowa '1el¡) tit UAY - United Action for Youth - 410 Iowa Avenue _ P.O. Box 892 _ Iowa City, IA 52244 _ 319-338-7518 June 11,2004 Stephen J. Atkins City Manager City ofIowa City Civic Center 410 Washington Street Iowa City, IA 52240 Dear Mr. Atkins This letter is to request an amendment to the contract between the City ofIowa City and United Action for Youth (VA Y) for the purchase of property in the Tower Place, 355 Iowa Avenue. The requested amendment is to change the date ofUA Y's payments to Iowa City ITom July, 2004 and July 2005 to December of 2004 and December of2005. We also request that the payment schedule be modified so that UA Y pays $100,000 in the first payment in December of 2004 and pays the balance by December of2005. We make this request to accommodate our delayed schedule in completing the finish work. UA Y is currently working with A & J Engineers to design the additional heating and cooling HV AC equipment required for the Youth Center to operate. We currently have $1 OO,Oººjn private funds in the account at Iowa State Bank and approximately $60,000 in pledges and commitments to the project. Our oTiginal estimates to finish the space at $40-50 per square foot were low and we are working diligently to raise additional funds to complete the finish work. Mike Hahn of McComas Lacina continues to provide us volunteer assistance to coordinate the finish work. We expect the mechanical design lateT in June or early July. Members of the Home Builders have expressed an interest in donating work to the finish work as well. With their help, and the support of Iowa City, I believe we can complete the work and move into the new Youth Center this fall. Thank you for your consideration. Sincere~ ~.~ im Swaim Executive Director -~. .-~..-...-'-'.-.--.-.-..-_._------.-......_--.--.. .~...... - ~..~_.~._~-------~ .".. Mr"~, rn: Prepared by: Deb Briggs,ICHA, 410 E. Washington St.,lowa City,IA52240, 319-887-6069 RESOLUTION NO. 04-184 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA STATE BANK AND TRUST COMPANY, IOWA CITY, IOWA FOR PROPERTY LOCATED AT LOT 155, LAKESIDE ADDITION, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the total amount of $26,500, executed by the owner of the property on July 6, 1999, and recorded on July 13, 1999, in Book 2781, Page 323 through Page 328 in the Johnson County Recorder's Office covering the following described real estate: Lot 155 Lakeside Addition, Iowa City Iowa, according to the plat thereof in Book 9, Page 99, Plat Records of Johnson County, Iowa. WHEREAS, Iowa State Bank and Trust Company is offering a lower interest rate to the owner of Lot 155, Lakeside Addition and to secure the loan by a mortgage covering the real estate described above; and WHEREAS, it is necessary that the Mortgage held by the City be subordinated to the loan of Iowa State Bank and Trust Company secured by the proposed mortgage in order to induce Iowa State Bank and Trust Company to make such a loan; and WHEREAS, Iowa State Bank and Trust Company has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with Iowa State Bank and Trust Company; and WHEREAS, there is sufficient value in the above-described real estate to secure said lien as a second, which is the City's original position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to allest the subordination agreement between the City of Iowa City and Iowa State Bank and Trust Company, Iowa City, Iowa. Passed and approved this 6th day of July .20~. £!-/~. ~~ --- , "íVíAYOR Approved by ATTEST:~~~. ~ ~~ G.,),\-D-{. City Allorney's Office CI LERK Wpdata\hisasst\res\lot155.doc Resolution No. 04-184 Page 2 It was moved by Champion and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn .- -- - -_..__._-_.~-_._-_.. -~--~---~- SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Iowa State Bank and Trust Company of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain loan which at this time is in the amount of $26,500, and where executed by Diane C. Davis (herein the Owner), dated July 6,1999, recorded July 13,1999, in Book 2781, Page 323 through Page 328, Johnson County Recorder's Office, covering the following described real property: Lot 155, Lakeside Addition, Iowa City, Iowa WHEREAS, the Financial Institution proposes to loan the sum of $67,600 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Second Mortgage Loan held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Second Mortgage Loan held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Second Mortgage Loan of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 6th day of July 20...QL. CITY OF IOWA CITY FINANCIAL INSTITUTION B~d. ;r:~_ By i.!dJu~ #Æ4 Mayor Alles!: ~~J~~ ~. City erk -~ -- - _··_u -,..,...-...,--.....-.-.-. ._-,,----------~--_. CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) )SS: JOHNSON COUNTY ) On this /P day of 7u.'-" , 20~, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appealed f ,"HÇ'¡' t..ù. L...h"",,- n and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (ÐldÌl,al,ce) (Resolution) No. D4 - 1 ~ 4- passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the fo day of ":I u L.. If , 20~, and that ~(""...<.--\- 11'), l.. h"",,,\o'> and Marian K. Karr acknowledged the execution of the instrument to be their voluntary a d deed and the volunta act and deed of the corporation, by it voluntarily executed. ~ SONDRAEFORT Srwd^ø..L -ç-~ g 1. Commission Number 159791 . . My Commission Expires ow ~ -ola Notary Public in and for the State of Iowa LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) )SS: JOHNSON COUNTY ) On this 2 LJ+I1 day of JLift.L 0'1 , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared n5 Fehlbu- ,to me personally known, who being by me duly swom, did say that he/she is the V,Uc P(I~i Ul t- of I¿'ulk Sfo.JL ß4nt. < Tru¡1 ¡pthat said instrument was si ned on behalf of said corporation by authority of its Board of Directors; and that said 1 'sf¡ L. - I r acknowledged the execution of said instrument to be the voluntary act and deed of said corporation. by it and by him er voluntarily executed. ~ CATHERINE M. FRANz _f- Commission Number 715965 . . My Commission Expires .w. fJ4 -Of¡ - (.J.)()5 M-, c I][ Prepared by: Liz Osborne, PCD, 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 04-185 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING TWO MORTGAGES FOR THE PROPERTY LOCATED AT 1011 6TH AVENUE, IOWA CITY, IOWA. WHEREAS, on September 19, 2002, the owners executed a low interest Mortgage in the amount of $52,524.; and WHEREAS, on June 13, 2003, the owners executed another low interest Mortgage in the amount of $570.91; and WHEREAS, these loans have been paid off; and WHEREAS, it is the City of Iowa City's responsibility to release these liens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to allest the allached Release of Liens for recordation, whereby the City does release the property located at 1011 6th Avenue, Iowa City, Iowa from two Mortgages recorded September 25,2002, Book 3386, Page 174 through Page 178; and recorded June 17,2003, Book 3563, Page 941 through Page 945 of the Johnson County Recorder's Office. Passed and approved this 6th d'YO'P- ,20~. ~~/k/. ~d~.. MAYOR ATTEST:~.A"-~_~) *'. ~~ APpr~~ ~ '~~-ò'f CITY CLERK City Allorney's Office It was moved by Champion and seconded by Ba i1 ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn ppdrehab/res/10116thave/doc .- ___ _ ___.___'_.,,' .._,...._·__._~·m.._._ '._ -_.~--"_.__..,.._-_.. ..-.---.. Prepared by: Liz Osborne, CD Division, 410 E. Washington St.,lowa City,IA 52240 (319)356-5246 RELEASE OF LIENS The City of Iowa City does hereby release the property at 1011 6th Avenue, Iowa City, Iowa, and legally described as follows: Lot 3 in Wildman's Subdivision of Lots 1 and 12, and the East 70 feet of Lots 2 and 11, together with the East 150 feet of the alley, all in Block 46, in East Iowa City, Johnson County, Iowa, according to the plat of said subdivision recorded in Plat Book 4, page 203, Plat Records of Johnson county, Iowa, subject to easements, agreements and restrictions of record. from an obligation of the owners, Russell J. Lovetinsky and Lynne M. Lovetinsky, to the City of Iowa City in the total amount of $53,094.91 represented by two Mortgages recorded September 25,2002, Book 3386, Page 174 through Page 178; and recorded June 17, 2003, Book 3563, Page 941 through Page 945 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds opoo 10, 10 Ih, ,""" pro",,,, by ~ooo of 00;' pM~ ~~/.v ~ ~ AYOR APpro~ ATTEST:~JJ,.J cj(. ~~ G,-J\_o'f City Attorney's Office CI LERK STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this 1.0 day of Ju.:i¡ ,A.D. 202.1-, before me, the undersigned, a Notary Public in and for said C nty, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly swom, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. 04-('6.5 , adopted by the City Council on the ....fE...... day of :r <-l L V' , 20 c 1 and that the said Emest W. Lehman and Marian K. Karr as suct( officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. t! SONDRAE FORT Commission Number 159791 lOW My ~Omm¡SSi~t expires ';,o-n::i;1av t ev--b .....7'-0 Notary Public in and for Johnson County, Iowa ppdrehab\ 1 0116thavereLdoc 67-0(,,-o<{ N"~'~ I 3f(3) J . Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 319-356-5149 RESOLUTION NO. 04-186 RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE MORMON TREK BOULEVARD EXTENSION - BOX CULVERTS PROJECT. WHEREAS, the City of Iowa City desires to construct the Monnon Trek Boulevard Extension - Box Culverts Project ("Project") which includes box culvert construction for the Mormon Trek Boulevard Extension Project in the area of U.S. Highway 921; and WHEREAS, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and WHEREAS, the City staff has determined the location of the proposed Project; and WHEREAS, City staff should be authorized to acquire necessary property rights at the best overall price to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit-claim deed, andlor easement for the construction of the Mormon Trek Boulevard Extension - Box Culverts ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit-claim deed andlor easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property andlor easements, and offers to purchase property andlor easements. 3. The City Manager or designee, in consultation with the City Allorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compe.nsation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Allorney is hereby directed to take all necessary action to complete said transactions, as required by law. 5. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Allomey is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Resolution No. 04-186 Page 2 Passed and approved this 6th day of July , 20 04 J2¿1¿.;. ~¿... ~ MAYOR Approved by ATTEST: ~A; A'-u../ ..¡(. ..¡(~ ~~~~ ~/~~ éity A rne 's 0 Ice él CLERK It was moved by Chamoion and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn pweng\res\mormtrkboxculverts.doc n".- -~ --- ---" .__...____1_____"__ MTr~ r:rJ 3f 4 Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 04-187 RESOLUTION ACCEPTING THE WORK FOR THE IOWA HIGHWAY 1 (DODGE STREET)/NORTHGATE DRIVE TRAFFIC SIGNAL PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa Highway 1 (Dodge Street)/Northgate Drive Traffic Signal Project, as included in a contract between the City of Iowa City and KWS, Inc. of Cedar Falls, Iowa, dated October 14, 2003, be accepted; and WHEREAS, the Engineer's Report and the peñormance and payment bond has been filed in the City Clerk's office; and WHEREAS, the final contract price is $105,521.70. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 6th day of July ,20 04 ~~ ;j'd,- · ~. YOR Approved by ATTEST: ìti~c/(. ~ ~ {,(~c{(I£ CIT LERK It was moved by Champion and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/resfacpÞNrk-dodgengate .doc - . ..",. --- .......-.....-.. "- ~.----'-"_.- .'..-.'..-----.------- M" ~ "-'":' Prepared by: Marilyn Kriz, Parks and Recreation, 220 S. Gilbert, Iowa City, IA 52240 (319) 356-5110 RESOLUTION NO. 04-188 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST FOR THE INSTALLING A NEW LIGHTING SYSTEM ON MERCER PARK BASEBALL DIAMOND #1, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY IOWA, THAT: 1. The plans, specifications, form of contract, and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at City Hall, until 10:30 a.m. on the 27th day of July, 2004, or at a later date as determined by the Director of Parks and Recreation or designee, with notice of said later date to be pUblished as required by law. Thereafter the bids will be opened by the Parks and Recreation Director or designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at City Hall (in Emma J. Harvat Hall), Iowa City, Iowa, at 7:00 p.m. on the 3rd day of August, 2004 or at such later time and place as may be fixed. Passed and approved this 6th day of July ,20~. æ/L,¿ ;;/~- - - AYOR Approved by ATTEST:~~~, =r<:UA.J II~ # - ~ ,=>IÒtlu~ CI LERK City Allorney's Office parksreo'resfmercerlighting.doc .~ - Resolution No. 04-188 Page 2 It was moved by Vanderhoef and seconded by Wil burn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn _. -- Date: June 4, 2004 To: Public Art Advisory Committee From: Karin Franklin, Director, P~ Re: Dahlquist Contract The City and David Dahlquist entered into a contract for the art components of the Court Street Transportation Center (fka the Near Southside Transportation Center) in December, 2001. This project is part of a Federal Transit Authority (FTA) discretionary grant and was delayed for some time due to federal allocations decision-making. Consequently, there are a number of housekeeping changes, as well as some substantive changes, which need to be made in the contract with Dahlquist Clayworks. The housekeeping changes relate primarily to the schedule for completion of certain work items. Substantive changes relate to the evolution of the work product as David has worked through this project with the staff, the Committee and Council and the architects for the Transportation Center. Originally the art consisted of a unique design for a fence for the childcare area and way-finding for the parking facility itself. The fence project was to have a community participation element. As David designed the metal fence that PAAC and the City Council have subsequently agreed to, it became apparent that the community participation element would more appropriately become part of the way-finding piece. We are currently working with the art teacher at Longfellow School to engage students in tile designs for the way-finding element that will be executed in the elevator lobby of each level of the ramp. These items need to be addressed in the contract for clarity. In addition, the transportation center project evolved from a building with four parking levels to one with six parking levels. This has added to the expense of the final product. There has also been additional expense for the fence. As contracts with the childcare provider and work with the architect proceeded, it became apparent that two gates would be required in the metal fence. This will mean added expense in materials for the fence as well as re-engineering of the fence to accommodate separate "door jambs" and closure mechanisms for each gate. There have also been some material cost changes in the year and a half during which this project was delayed. The additional levels for the way-finding component of the project add $5,000 to the project and the added gates, engineering and materials changes add $10,000 to the cost of the fence. Consequently, the total contract would be increased from $40,000 to $55,000. Because this project is part of a federal grant, the FTA covers 80% of the cost and local funds cover 20% of the cost. In terms of the public ad component, this means the FTA grant will cover $44,000 of this contract and public art funds will cover $11,000; this is an increase for the public art budget of $3,000 over the original contract. There are sufficient funds in the public art allocation to cover this increase, as well as all other current commitments for public art dollars. The Committee is asked to recommend to the City Council approval of a revised contract with Dahlquist Clayworks reflecting the changes noted above. Cc David Dahlquist Prepared by: Karin Franklin, Director, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 04-:t89 RESOLUTION APPROVING THE FIRST ADDENDUM TO AGREEMENT FOR ARTIST'S SERVICES FOR DESIGN AND EXECUTION OF ARTWORK FOR THE COURT STREET TRANSPORTATION CENTER (FKA NEAR SOUTHSIDE TRANSPORTATION CENTER) AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO Al-rEST SAID ADDENDUM. WHEREAS, the City has entered into an Agreement with Dahlquist Clayworks for the art components of the Court Street Transportation Center; and WHEREAS, due to unavoidable delays that cannot be attributed to either party and changes in the work needed to accommodate the childcare component of the project and increases in the scope of the Transportation Center, the substance, timing and cost of the project have changed; and WHEREAS, modifications to the original Agreement are necessary to accommodate these changes; and WHEREAS, the changes included in the addendum have merit and further the purposes of the Transportation Center project and its place in downtown Iowa City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The Agreement Addendum attached hereto is in the public interest and is approved as to form and content. 2. The Mayor is authorized to sign and the City Clerk to attest said Agreement Addendum in duplicate. Passed and approved this 6t:h day of gu'ly ,20 04 . ,~roved by 01T'¥"~LERK City Attorney's Office Resolution No. 04-189 Page 2 It was moved by Champion and seconded by Baile~v the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X . Elliott X Lehman X O'Donnell × . Vanderhoef X Wilburn FIRST ADDENDUM TO AGREEMENT FOR ARTIST'S SERVICES FOR DESIGN AND EXECUTION OF ARTWORK FOR THE COURT STREET TRANSPORTATION CENTER (fka Near Southside Transportation Center) THIS AGREEMENT Addendum is made and entered into this day of __, 2004 by and between the City of Iowa City, hereinafter referred to as the "City" and Dahlquist Clayworks, Inc. of Des Moines, Iowa, hereinafter referred to as the "Artist". WHEREAS, the City entered into an Agreement with Artist according to Resolution 01-397, dated December 11, 2001 (hereinafter "Original Agreement"); and WHEREAS, due to the passage of time and unavoidable delays that can not be attributed to either party, the substance, timing and cost of the project have changed; and WHEREAS, the necessary contractual changes have merit and further the purposes of the Transportation Center project. NOW, THEREFORE, it is agreed by and between the parties hereto that the Original Agreement is amended as set forth herein. ARTICLE 1. PROJECT DESCRIPTIONS AND SCOPE OF SERVICES 1.1 Community Participation Element. The community participation element shall be a part of the signage project rather than a part of the fence project. It shall include collaboration between the City, the Artist, and the Iowa City Community School District to engage elementary- aged school children in the design and/or execution of elements of way-finding in the parking ramp portion of the Transportation Center. Artist shall develop a plan and methodology for incorporating a community participation element into the signage project and, with the assistance of the City, arrange for the community participation element. The tilework, fabricated through the "community participation" process will be furnished by the ARTIST for installation by others. 1.2 Schedule of Completion. As an addendum and modification to the schedule included in the original Agreement, the following schedule for components of the fence and signage projects shall be followed to the extent practicable. · Commencement of the community participation component of the signage project and preliminary design of said project by December, 2004. · Installation of fence by March, 2005 · Provision of tiles for installation of signage/wayfinding by June, 2005 Deviations from this schedule may be made upon mutual agreement of the City, as represented by the Director of Planning, and the Artist. ARTICLE 2. COMPENSATION AND PAYMENT SCHEDULE 2.1 Fixed Fee The CITY shall pay the ARTIST a fee not to exceed Fifty Five Thousand Dollars ($55,000), which shall constitute full compensation for all fees, services, expenses, and materials to be performed and furnished by the ARTIST under this Agreement. Expenses shall include all travel and lodging required for the ARTIST to fulfill his obligations under this contract. The fee shall be paid in the following installments, expressed as percentages of such fixed fee, each installment to represent full and final, non-refundable payment for all services and materials provided prior to the due date thereof: A. $4,000 within thirty (30) days of execution of the original agreement. B. Payment of invoices, purchase orders or statements for expenses and materials, upon receipt of the same, to a maximum of eighty percent (80%) of the contract price, but not to exceed $44,000. C. The remainder of the total fee, or $7,000, within thirty (30) days after final acceptance of the completed project. If the ARTIST elects to utilize the CITY'S services and materials during installation, those fees shall be deducted from the final payment due the ARTIST. It is understood that the tiles of the signage/wayfinding aspect of the project will be installed by others under the general contract for the Transportation Center and no deduction from Artist's fee shall be made for installation of said tiles. ARTICLE 3. RELATIONSHIP OF ADDENDUM TO ORIGINAL AGREEMENT Except as expressly amended herein, all provisions of the original agreement shall be in effect and may not be modified except as provided in Article 13 of the Original Agreement. David Dlahlquist ~,~ Ernest W. Lehman, Mayor Dahlquist Clayworks, Inc. Des Moines, Iowa ATTEST .,¢._¢'L. ~" Z- 8/~. J7 t../ Mar~an K. Karr, City Clerk City Attorney's Office Prepared by: Marcia Klingaman, PCD, 410 E. Washington St,, Iowa City, IA 52240 (319) 356-5237 RESOLUTION NO. 04-190 RESOLUTION APPROVING THE GENERAl_ CONCEPT FOR THE NORTHSlDE NEIGHBORHOOD ART PROJECT WHEREAS, the Iowa City City Council approved the Neighborhood Art Project at their March 11, 2003 meeting; and WHEREAS, four neighborhoods have been working through the neighborhood art process since that time; and WHEREAS, the Public Art Advisory Committee has reviewed and recommended for approval the Northside neighborhood art proposal for the installation of between 30-35 aluminum street markers, depicting architectural features of the neighborhood, above existing street signs; and WHEREAS, these projects are estimated not to exceed $15,000 which is within the funding available. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council approves the general concept proposal for the Northside neighborhood art project and directs the neighborhood to proceed in creating final designs and determining specific costs which will be reviewed by the City Council at a later date. Passed and approved this 6th day of Jul y ,20 04 MAYOR CI~'~¢-CLERK City Attorney's Office It was moved by Champion and seconded by Bai'le,v the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef ~ Wilburn ppdadrn/res/nodhside ad doc ( NORTflSIDE NEIGHBORHOOD ASSOCIATION Art in the Neighborhood Project May 2004 Status John Coyne's has agreed to do street signs that show historic houses in a fashion similar to the Goosetown signs. He has selected 5 or 6 houses that he will use for the signs. They include a four square; a Queen Ann Cottage; a bungalow; the Vanagout House (a copy of the sketch is attached); the historic brick house at the corner of Van Buren and Ronalds and possibly the Spanish style house on the corner of Brown and Linn Streets. He will do 30-35 signs for a cost of $15,000. He will do a minimum of 5 different designs as discussed above (so there will be multiple copies of each of the 5 or 6 designs rather than 30 unique signs). Each will feature an image of a historic Northside House with the title "Northside Neighborhood" underneath. See attached sample sketch. The signs will be cast aluminum so that they will be lighter weight than the Goosetown signs. He can tint the signs any color we choose. He anticipates doing the drawings sometime in June/July with the goal of making and installing the signs this fall. .~ -~.. _···._..·_..·_...__....n ___u.__--. u_ : I ~ . ~ -~ b DO ODD -- 1 t /7:-r,7ì . ,. .r'~.~ ,6/, ",' :,'<';", : JI'ï'\~61 I "-yr '-~---"-' -.-.... -.----..----....-- "- CT:J MEARDON, SUEPPEL is. DOWNER P.L.C. LAWYERS ROBERT N. DOWNER lELEPHONE: (31 gJ 338·9222 JAMES D. McCARRAGHER 22 SOUTH LINN STREET FAX: (31 Q) 338-7250 MARK T. HAMER THOMAS D. HOBART IOWA CrTY'. IOWA 52240 -I 830 WWW.MEARDONLAW.COM MARGARETT. LAINSON DOUGLAS D. RUPPERT TIMOTHY J. KRUMM WILLIAM L. MEARDON WilLIAM J. SUEPPEL ( Q g-lgg7J CHARLES A. MEARDON DENNIS J. MITCHELL OF COUNSEL: DAVID J. BRIGHT WILLIAM F'. SUEPPEL PETER oJ. GARDNER JEAN BARTLEY June 28, 2004 r......' 0 ~ :¿2 :::Eo '- »--J :~; 11 HONORABLE MAYOR AND C) __c~. N - ^- --iC) ~ MEMBERS OF THE CITY COUNCIL ~-<f--- iT] CITY OF lOW A CITY In :Þ "---, O_u -A U - CITY HALL - 410 E WASHINGTON ~^ - -- .. lOW A CITY IA 52240 » .::- - Re: Christian Retirement Services, Inc. Ladies and Gentlemen: This letter will supplement my letter of May 21, 2004 addressed to City Manager Atkins in which I indicated that Christian Retirement Services, Inc., the operators of Oaknoll Retirement Residence, 701 Oaknoll Drive, Iowa City, Iowa 52246 would like to request the assistance of the City of Iowa City in connection with the issuance of "Qualified Tax-Exempt Obligations," as defined in Section 265(b) of the Internal Revenue Code of 1986, in connection with an expansion project at Oaknoll which is scheduled to commence in the fall of 2004. The maximum amount of bonds of which Oaknoll would propose that Iowa City act as issuer would be $7,000,000.00, spread between calendar years 2004 and 2005. It is contemplated that the City of University Heights would act as issuer on $10,000,000.00 of bonds to be issued in 2004 and up to $10,000,000.00 in bonds in 2005. The latter amount, in particular, has not been ascertained at this point, and University Heights has not made a commitment with respect to acting as issuer of any indebtedness. However, preliminary discussions with the Mayor, City Council and City Attorney of University Heights appear to be favorable, and University Heights has acted as issuer on indebtedness for Oaknoll on three prior occasions. Because of the potential need of the City of Iowa City for the capacity to issue qualified tax exempt obligations, the maximum amount possible would first be utilized from University Heights. The project involved would be for the construction of 52 independent living apartments, relocation of certain common areas and a parking structure. The Honorable Mayor and Members of the City Council June 28, 2004 Page 2 of 3 estimated total cost of this project is approximately $25,000,000.00. In 2002 the property in question, located northeast of the intersection of Benton and George Streets in Iowa City, was zoned for the project, as then contemplated. Certain modifications have been made in those plans, and the Council will be asked to set that modification for public hearing in the very near future. This rezoning request has been unanimously approved by the Planning and Zoning Commission. Attached hereto is a promotional brochure which has been utilized with prospective residents of the new addition and which describes some of the history of Oaknoll, which has been expanded five times since it originally opened in 1966. Christian Retirement Services, Inc., the owner and operator of Oaknoll, is a nonprofit corporation duly authorized as a tax exempt, charitable organization under Section 501(c)(3) of the Internal Revenue Code of 1986. The present complex contains 136 independent living units, 18 assisted living units and a licensed health care facility for 32 skilled nursing beds and 16 intermediate nursing beds. A portion of the licensed health care portion of Oaknoll is being rebuilt at this time and should be completed next month. While the Iowa District Court for Johnson County has determined that the licensed health care facilities of Oaknoll are exempt from property taxes under Iowa Code Section 427.1, the proposed construction will be substantially all taxable under the provisions of the existing district court decree, and will contribute a significant amount of local property taxes when complete. It is my understanding that the City's bond counsel Linda Kneep, and bond counsel for the project David Claypool, have been in contact and that initial proceedings for the Council's consideration should be filed by tomorrow. Oaknoll will, of course, pay all expenses incurred by the City in connection with this request We will be happy to provide any additional information which you may request in this regard, and will have a representative present to discuss this request when scheduled by the City Council. Thank you for your consideration. ,-, ë5 C:;:-.' 5::2 ¿c) <..... »~ c:: -",-- -n C) ...,,~. ~- N - =~C) \.D , ~<:--.. iT! fi-~ :> ...--) ::D ~ :----..., '-- ._,.~ - <.-} RND /bjf ;¿;:/' - .. p:: -+=- - Honorable Mayor and Members of the City Council June 28, 2004 Page 3 of 3 cc: Ms. Patricia Heiden Mr. George Matheson Mr. David L. Claypool Mr. Stephen J. Atkins N = - = o -"" 'Zn So: -r-1 -.[;>'-=--\ <;:;;;:. \ \ "" -:) ....... - -.... N ..-- 0. ,", ..Þ '\'\1 -)~. \ --, :t"i".--4 "-r;c _ \ ¡ !"...-,. ~ --../ í-J..! - 97" -;-: Z I:" Y. - .~.. -- ----,_.-- '------...-- ,...----....-----.---"'--....-.--.-- Coming Soon... ,.J:-J -v"J o r.... (¥LtÇ L ,- fl /"\.-Ï ~....Jv;>" __/.--C:.. / /' The . L -.-., t.-::-- """- 2J '- j N -, '-D _-<::. r~- T¡ ;b, C),L """.~ ,._, ~......, - ',,--.../ ..,,-... - » .. - N An active LifeCare community since 1966 """ ... - 71e ,(:{cS/, 9CIICldÙ¡f¡17 ~/ÙWdJ fuüÙ'ldÙe '",¡\Ji;"2~~~¥,/Wd Lu::! f.' Cf/f¡~j' ,')fMfl... The Next ~t1~r~Jiöfi all key to being the healthiest you Assisted Living . C . .", In'\NA, can be. Many exercise programs As time goes on, additional as- IS O~\f!\ ;Uj" that currently exist will continue sistance may be needed. Oaknoll's An exciting, new generation of re- in this new area, from low impact continuum of care provides that tirement life awaits you at Oaknoll. chair exercise classes to walk- additional help at no extra cost. The George Street apartments ing programs. One of the most Assisted Living allows our residents will reflect the active lifestyles of popular resident classes is T.O.E.S. to enjoy independent apartment life the residents who choose to live in (The Oaknoll Exercise Society). supported through services such as them and who know the benefits T.O.E.S. is a thirty-minute class assistance with dressing or bathing, of living in a LifeCare community. consisting of chair and standing help with medications, or the aid Whether you prefer a 950 or 1,080 exercises for strengthening and of an extra person to run errands. square foot unit with or without a balance. From Yoga to Tai Chi to Assisted Living gives reassurance screened-in porch, a 1,335 square a walking program our Wellness to OUT residents that staff is just foot unit with a sunroom, or a most Center has something for everyone. outside their door and willing to spacious 1,672 square foot unit with As a recipient of the 2004 Excel- lend a hand. a screened -in porch-Oaknoll has lence in Practice Award from the Nursing Care an apartment for you. Iowa Association of Homes & Services for the Aging the Well- IfIong term care should ever be- Active Places for ness Program demonstrates su- come necessary, Oaknoll's licensed Health Center is ready with nurs- Active People perior achievement and is setting ing staff trained to give both skilled standards of excellence through Our next generation of apartment programs that address some of the and intermediate care, again at living will feature a hair salon with most complex challenges of aging. little or no extra cost. If and when several styling stations, a movie the time is right, the next level theater, and an Internet Café with These new apartments and ameni- of caTe is a welcome relief for our patio seating. ties generate much excitement but residents from the fears that come The spacious dining room planned the most important feature remains with declining abilities. And the for the George Street ·addition will the same at Oaknoll-LifeCare. care always continues to be given at allow our residents to enjoy their home-your home at Oaknoll. meals with pleasure and quiet con- LifeCare is the Core of versation. This dining area will give Our Service Rewards of CarefW the residents the feel of dining out Simply put LifeCare means a home Planning while staying close to home. A pri- vate dining room will be available for you and appropriate care for Other benefits of living in a LifeCare for more intimate dinner parties. your lifetime at predictable and af- community are financial security But the fun does not stop with fordable prices. and peace-of-mind. dining. As a resident of our com- Independent Living Financial Security munity you will also have access to Life at Oaknoll begins in Indepen- Security comes from knowing that our new warm water lap pool/water dent Living where you determine you will not be faced with cata- aerobics area with adjoining locker your lifestyle within the Oaknoll strophic nursing costs. Depending rooms. and greater Iowa City communities. on the nursing home, the costs can Our award winning Wellness Amenities such as housekeeping be as high as $50,000 per year. At Program will have a state-of-the- and dining services, maintenance Oaknoll the costs are predictable art Wellness Center in the George and transportation lessen the de- and affordable. Street addition, featuring massage mands of retirement to free your and physical therapy rooms. A time for other pursuits. Entertain- Peace-of-mind certified wellness instructor will ing and educational programs are Peace comes from knowing our train residents on strength training offered for enjoyment and socializ- staff will be there to help you if you machines, treadmills and bicycles- ing within the community. should ever need nursing care. ~ '-' ,- - ..-..---.. ~ .-.....-...- Peace comes from knowing you will never have to move from our o~",{>.O,.\~,,~..."\ community if you need additional --t--~ r: assistance. You will always have a ,.---. ..----,.' ___~'~ nm--¡; ~ .---- home at Oaknoll. c. Z''f~f ..(-(ì ,,; / '. ,.-~.,. ' Peace comes from knowing you will f -¡$! !~ !o"""Þ¿ ... never be a burden to your children : ~ ~ J 4" /', 'I¡ II' L or family members. What a gift to I 'I ',' . , l~ Iii ::' r ;' .1 11'/' r give yourself and your children... ~ . L~ " ,.~;\'''-.;." /,~'\. the gift of LifeCare. . 'U0/4 ,- , Oaknoll Do~ it Right È Ú~~-· 7- -, ~ for Generations 5 1 . . I' In the 1960's Myrtle Hubbard, ~" I~-~-~ . mother of former Iowa City Mayor, " \~! William Hubbard, had a dream of creating a safe living environment '~j for retired people, with the guar- m J antee of nursing care when needed. , A board of directors was formed -. ~ . consisting of five local clergymen ~1.",Slrect and five laypersons who met with a Site Plan. The new ~eorge Street addition will be located on Benton Court and George Street with consultant to determine the direc- easy acce~s to the mal~ entr~nce and lobby area from Benton Street. George Street has all the charm of tion of Oaknoll. Dedicated on an established Iowa City neighborhood with mature trees and sidewalks for those who like to be out- doors. Oaknoll is located only minutes from the University ofIawa campus and its hospitals and clinics. May 28,1965, Oaknoll opened its doors in 1966 offering one and two bedroom apartments with a 48-bed health center licensed for skilled The George Street addition will and intermediate care. bring our mission to the next /'" .~ ~ r 11 Ùk (( t{J-¡{ f d,.. Today Oaknoll is a not-for-profit generation of retirees. By offering community which is governed by a amenities to meet their changing - /" volunteer board of directors. The lifestyles without abandoning our ((IÜ! ('(lfll C /U'i11C it;. Oaknoll Board members represent a commitment to the LifeCare guar- cross section of citizens and voca- antee. That commitment is what ·~/f tions from doctors, nurses bankers has distinguished Oaknoll for the ()I(kIU. . Y(H¡F , , past thirty-eight years. Although clergy, attorneys, realtors, retailers, University ofIowa representatives, we are living longer and staying IICf(T rÿlUill1 CII f and community volunteers. All healthier, none of us can predict our board members are well established futures. LifeCare will continue to residents.of the greater Iowa City be there for the next generation. I( III :( Iff/¿; commUl11ty. Oaknoll Retirement Residence of- fers you the opportunity to plan for ~ Through the decades, Oaknoll's i-O{cjzt\ mission has been to provide excep- your future, preserve your assets and tional retirement living and quality move into a community with the ,...., l- ,...., health services through LifeCare. same comforts you experience in 7 Lf C;I( FL' Since 1966 we have grown-first your own home. Our community is by enlarging the original building, for people who want to take charge . -- 1/ then adding the Benton Street and of planning for their futures and fdÙVtlOd ÙÙlf Oakcrest buildings, the Assisted who enjoy being independent and Living wing, and the Benton Court in control of their own affairs. It is . "-- addition. This summer the Health a place where you can live the way tUi!.J7ft! tlth{. Center project will be complete. you want to live. ~ ..". ~_.- ,- -. . - .."....-.-... ..- .-'.-- The George Street Addition is Oaknoll's n~eneration of apartments an active retirement living Featuring: * Apartments ranging in size from 950 to 1,672 sq. ft. (Three-season porches & sunrooms offered on some floor plans) * New dining room * Internet Café with patio seating * Warm water lap pool/water aerobics pool (adjoining locker rooms) * New hair salon and spa * New Wellness Center/Massage Therapy/Physical Therapy * Movie Theatre Bringing these new amenities to our community generates a lot of excitement but the most exciting feature that remains the same at Oaknoll is...LifeCare. LifeCare-should you ever need the assisted living area or nursing care in our Health Center, you will pay the same monthly fee you would living in your independent apartment. Your monthly fees do not escalate if your need for care increases. '" 0 C;::¡. ,:'-:~ ;>C) ~- <-- "- , »== c: :;'::': II N - . '~I '~ j U) ~-<: ;---- -(1 II, """ ~~5¿' -.,... ._, - i,,-_..)' """ - :"-- .. PATRICIA HEIDEN ..J> .r:- "Call me to discuss the jùtuf't!George EXECUTIVE DIRECTOR MA, HEALTH SERVICES ADMINISTRATION ~ ~ Street Addition and reserve your LICENSED NURSING HOME ADMINISTRATOR ,¡ apartment today. . LifeCare is the difference 319-351-1720 An active LifeCare community since 1966 _,,~};l~~ ::;1j~~lf ~:'~~1'~ Oaknoll Retirement Residence' 701 Oaknoll Drive' Iowa City, IA 52246 www.oaknoll.com . oaknoll@infionline.net /; Cluistian Rctirement,444S49·S,Proc Set Date Memo Agt Memorandum of Agreement and Setting Date for Hearing Iowa City, Iowa July 6, 2004 The City Council ofIowa City, Iowa, met in regular session on the 6th day of July, 2004 at .l.:..lli)o'c1ock, ...Jl..m., at the City Hall in Iowa City, Iowa. The meeting was called to order and there were present the Mayor and the following named Council Members: Present: Bailev. Chamoion. Elliott. Lehman. O'Donnell, Vanderhoef, Wilburn. Absent: None ***Other Business*** Matters were discussed relative to a financing pursuant to Chapter 419 of the Iowa Code. Whereupon, Council Member Vanderhoef introduced the following resolution and moved its adoption, seconded by Council Member O'Donnell ; and after due consideration thereof by the Council, the Mayor put the question upon the motion and the roll being called, the following named members of the Council voted: Ayes: Wilburn. Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef. Nays: None Whereupon, the MayoT dec1aTed the said motion duly carried and the resolution adopted as follows: - 1 - 0"Fr' 0_- ---, -, --_._-'~"------------- -----_._-'-'--"--~-----_.. C1 I i Christian Rctircmc:nt,444549-S.Proc Set Date Memo Agt RESOLUTION NO. 04-191 A Resolution authorizing the execution of a Memorandum of Agreement with Christian Retirement Services, Inc., Iowa City, Iowa and fixing a date for a hearing on the proposed issuance of revenue bonds or notes pursuant to Chapter 419 of the Iowa Code. WHEREAS, the City ofIowa City, State ofIowa (the "Issuer"), is a City authorized and empowered by the provisions of Chapter 419 of the Code ofIowa, 2003, as amended (the "Act"), to issue revenue bonds or notes for a project located within, or within eight miles of, the Issuer for the purpose of financing the cost of acquiring, by construction or purchase, land, buildings, improvements and equipment, or any interest therein, suitable for the use of any facility for an organization described in Section 501(cX3) of the Internal Revenue Code (the "Code") which is exempt ITom federal income tax under Section 501(a) of the Code (a "Tax Exempt Organization"); and WHEREAS, the Issuer has been requested by Christian Retirement Services, Inc. (the "Borrower"), a Tax Exempt Organization, to issue its revenue bonds or notes (hereinafter the "Bonds") in an aggregate principal amount not to exceed $7,000,000 (the "Bonds") to provide a portion of the financing for (1) the construction, renovation, expansion, equipping and furnishing of the facilities of the Borrower including (i) approximately fifty-two (52) independent living apartments, (ii) several resident common areas and service areas including the main entrance and lobby, the main dining room, the kitchen, administrative offices, the exercise room, and the beauty shop, (iii) a swimming and therapy pool, and (iv) fully enclosed parking and the renovation of surface-level parking to multi-level parking, and related improvements thereto, all located on the Borrower's campus on the north side of Benton Street between George Street and vacated Benton Court in Iowa City, Iowa (the "Project"), and (2) paying for costs of issuance pursuant to the Act; and WHEREAS, it is proposed to finance the foregoing through the issuance of the Bonds and to loan the proceeds ITom the sale of the Bonds to the Borrower pursuant to a Loan Agreement between the Issuer and the Borrower, the obligations of which will be sufficient to provide for a portion of the financing the Project and paying for costs of issuance; and WHEREAS, the Bonds, if issued, shall be limited obligations of the Issuer, and shall not constitute nor give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers, and the principal of, interest and premium, if any, on the Bonds shall be payable solely out of the revenues derived from the Loan Agreement; and WHEREAS, a Memorandum of Agreement in the form and with the contents set forth in Exhibit A attached hereto, has been presented to the Issuer under the terms of which the Issuer agrees, subject to the provisions of such Agreement, to pursue proceedings necessary under the Act to issue the Bonds for such purpose; and WHEREAS, the Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of the Bonds, all or a portion of the proceeds of which are to be used to reimburse the Borrower for Project expenditures made by the - 2- - -. ------ _ ..._. ___________m --W' CMIt;'" Rctir_#4S49.S,Proc Sot Dote Memo Agt Borrower prior to the date of issuance of the Bonds, and the Regulations generally require that the Issuer make a prior declaration of its official intent for the Borrower to reimburse itself for such prior expenditures out of the proceeds of the Bonds and that the Bonds be issued and the reimbursement allocation be made ftom the proceeds of the Bonds within a certain period after the payment of the expenditure or the date the Project is placed in service; and WHEREAS, the Issuer desires to comply with requirements of the Regulations with respect to the Project and the Bonds; NOW, THEREFORE, IT IS RESOLVED by the City Council of the Issuer, as follows: Section 1. The Memorandum of Agreement in the form and with the contents set forth in Exhibit A attached hereto is hereby approved, and the Mayor is hereby authorized to execute said Memorandum of Agreement and the City Clerk is hereby authorized to attest the same and to affix the seal of the Issuer thereto; said Memorandum of Agreement, which constitutes and is hereby made a part of this Resolution, to be in substantially the form, text and containing the provisions set forth in Exhibit A attached hereto, Section 2. Officials of the Issuer are hereby authorized to take such further action as may be necessary to carry out the intent and purpose of the Memorandum of Agreement. Section 3. This Council shall meet on the 3rd day of August, 2004, at the Iowa City City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 o'clock .]L.m., at which time and place any resident or property owner of the Issuer may present oral or written objections on the proposal to issue the Bonds referred to in the preamble hereof Section 4. The Clerk is hereby directed to give notice ofintention to issue the Bonds, setting forth the amount and purpose thereof, the time when and place where the hearing will be held, by publication at least once not less than fifteen (15) days prior to the date fixed for the hearing, in a newspaper published and having a general circulation within the Issuer. The notice shall be in substantially the following form: -3- NOTICE OF INTENTION TO ISSUE REVENUE BONDS OR NOTES (OAKNOLL PROJECT) The City Council ofIowa City, Iowa, (the "Issuer") will meet on the 3rd day of August, 2004, at 7:00 o'clock p.m., in Emma Harvat Hall of the Iowa City City Hall, 410 E. Washington Street in Iowa City, Iowa, for the purpose of conducting a public hearing on the proposal to issue revenue bonds or notes of the Issuer in the aggregate principal amount not to exceed $7,000,000 (the "Bonds") and to loan said amount to Christian Retirement Services, Inc., Iowa City, Iowa, (the "Borrower"), for the purpose of providing a portion of the financing for (I) the construction, renovation, expansion, equipping and furnishing of the facilities of the Borrower including (i) approximately fifty-two (52) independent living apartments, (ii) several resident common areas and service areas including the main entrance and lobby, the main dining room, the kitchen, administrative offices, the exercise room, and the beauty shop, (iii) a swimming and therapy pool, and (iv) fully enclosed parking and the renovation of surface-level parking to multi-level parking, and related improvements thereto, all located on the Borrower's campus on the north side of Benton Street between George Street and vacated Benton Court in Iowa City, Iowa (the "Project"), and (2) paying for costs of issuance. The Project will be owned and operated by the Borrower. The Bonds, when issued, will be limited obligations and will not constitute general obligations of the Issuer nor will they be payable in any manner by taxation, but the Bonds will be payable solely and only from amounts received by the Issuer pursuant to a Loan Agreement between the Issuer and the Borrower, the obligations of which will be sufficient to pay the principal of and interest and redemption premium, if any, on the Bonds as and when the same shall become due. At the time and place, oral or written objections from any resident or property owner of the Issuer may be presented. At such meeting or any adjournment thereof, the Issuer shall adopt a resolution detennining whether or not to proceed with the issuance of the Bonds. Written comments may also be submitted to the Issuer at the City Hall, 410 E. Washington Street, 52240. Wrillen comments must be received by the above hearing date. By order of the City Council ofIowa City, Iowa this 9th day ofJuly, 2004. Marian Karr, City Clerk -" "--,.r-. __ ... "__"___..__, .·.·0.__.._-- -_._---_.-.- _.__.~-~-"._---- .. .- --..- Cluisti>n Retiremen~444S49-S,Proc Set lliIe Memo Agt Section 5. The Issuer declares its intent to issue the Bonds for the Project. On the basis of representations of the Borrower, other than (i) expenditures to be paid or reimbursed &om sources other than the Bonds, or (ii) expenditures made not earlier than sixty days prior to the date of this Resolution, or (iii) expenditures amounting to the lesser of$I00,OOO or 5% of the proceeds of the Bonds, or (iv) expenditures constituting preliminary expenditures as defined in Section 1.150-2(£)(2) of the Regulations, no expenditures for the Project have heretofore been made by the Borrower and no expenditures will be made by the Borrower until after the date of this Resolution. This declaration is a declaration of official intent adopted pursuant to Section 1.150-2 of the Regulations. Section 6. All resolutions and parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved July 6, 2004. &w. ~ <-t1:ayor Attest: ~~~~~ 0/1. ~~ City lerk ***Other Business*** On motion and vote, the meeting adjourned. - 5 - Christian Retircment,444'49·',Proc Set Date Memo Agt STATE OF IOWA COUNTY OF JOHNSON SS: CITY OF lOW A CITY I, the undersigned, do hereby certifY that I am the duly appointed, qualified and acting City Clerk of the aforementioned City and that as such I have in my possession or have access to the complete official records of said City and of its Council and officers; and that I have carefully compared the transcript hereto attached with the aforesaid official records and that said transcript hereto attached is a true, correct and complete copy of all of the official records showing the action taken by the City Council of said City to authorize the execution of a Memorandum of Agreement by and between Christian Retirement Services, Inc. and said City and to set a public hearing date as set forth therein. WITNESS my hand and the seal of said City hereto affixed this ~ day ofJuly, 2004. ~~ ~ KavJ City (Seal) -6- Christian Rctirem..~444S49-S,Proc Set Iñtc Memo Agt EXlllBIT A MEMORANDUM OF AGREEMENT TIllS MEMORANDUM OF AGREEMENT is between the City ofIowa City, Iowa, (the "Issuer") and Christian Retirement Services, Inc. (the "Borrower"). 1. Preliminary Statement. Among the matters of mutual inducement which have resulted in the execution of this Agreement are the following: (a) The Issuer is authorized by Chapter 419 of the Code ofIowa, 2004, as amended (the "Act") to issue revenue bonds or notes for a project located within, or within eight miles of, the Issuer for the purpose of financing the cost of acquiring, by construction or purchase, land, buildings, improvements and equipment, or any interest therein, suitable for the use of any facility for an organization described in Section 501(c)(3) of the Internal Revenue Code (the "Code") which is exempt from federal income tax under Section 501(a) of the Code (a "Tax Exempt Organization") and paying costs of issuance associated therewith. (b) The Borrower, a Tax Exempt Organization, wishes to obtain satisfactory assurance from the Issuer that, subject to the public hearing required by the Act and Section 147(f) of the Code, and to due compliance with all requirements of law and the obtaining of all necessary consents and approvals and to the happening of all acts conditions and things required to exist, happen or be performed precedent to and in connection with such grievances in due time, form and manner as required by law, such bonds or notes will be issued by the Issuer in a principal amount sufficient to finance a portion of the costs of the Project, as defined in the resolution adopted by the City Council on July 6, 2004. 2. Undertakings on the Part of the Issuer. (a) The Issuer will begin the proceedings necessary to authorize the issuance of such revenue bonds or notes, in an aggregate principal amount not to exceed $7,000,000 (the "Bonds"). (b) Subject to due compliance with all requirements of law, including the provisions of and the public hearing required by the Act, it will cooperate with the Borrower in the issuance and sale of such Bonds, and the proceeds from the issuance of such Bonds shall be loaned to the Borrower upon such terms sufficient to pay the principal of and interest and redemption premium, if any, on such Bonds, as and when the same shall become due all as shall be authorized by law and mutually satisfactory to the Borrower and the Issuer. (c) The Issuer shall determine when, in what amount, and if the Bonds may be issued without causing the Issuer to lose its qualification as a "qualified small issuer" within the meaning of Section 265(b)(3)(C) of the Code. - 1 - Christian. Retitement.444S49.S,Proc Set Date Memo Af). 3. Undertakings on the Part of the Borrower. (a) It win use an reasonable efforts to cooperate with the Issuer and comply with the Act and an other provisions of law relating to financing of the Project and the issuance and sale of such Bonds. (b) It win enter into a Loan Agreement with the Issuer under the terms of which it will obligate itself to pay to the Issuer sums sufficient to pay the principal of and interest and redemption premium, if any, on such Bonds as and when the same shan become due and payable, such instrument to contain other provisions required by law and such other provisions as shan be mutuany acceptable to the Issuer and the Borrower. (c) It win take such further action and adopt such further proceedings as may be required to implement its aforesaid undertaking or as it may deem appropriate in pursuance thereof. 4. General Provisions. (a) All commitments on the part of the Issuer and the Borrower herein are subject to the condition that on or before one year fÌ'om the date hereof (or such other date as shan be mutuany agreed to) the Issuer and the Borrower shan have agreed to mutually acceptable terms relating to the issuance and sale of such Bonds, and mutuany acceptable terms and conditions of the documents and proceedings referred to in paragraphs 2 and 3 hereof. (b) The Borrower agrees that it win reimburse the Issuer for an reasonable and necessary direct out-of-pocket expenses which the Issuer may incur at its request arising fÌ'om the execution of this Agreement and the performance by the Issuer of its obligation hereunder, including, but not limited to, legal fees, printing and publication costs and filing fees arising fÌ'om the execution of this Agreement and the performance, or preparation to perform by the Issuer of its obligations hereunder, done at the request of the Borrower, whether or not such Bonds are issued. (c) All commitments of the Issuer hereunder are further subject to the conditions that the Issuer, and its elected and appointed officials, shan in no event incur any liability for any act or omission hereunder, and that such Bonds described herein shan not constitute an indebtedness of the Issuer within the meaning of any constitutional or statutory provision and shan not constitute nor give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers. The execution of this Memorandum of Agreement by the Issuer is not intended to nor does it create a binding commitment on the part of the Issuer to proceed with the issuance of the Bonds. It is further understood that the issuance of the Bonds is subject to further review by the City Council of the Issuer and compliance with an provisions of the Act, including the holding of a public hearing with respect thereto. -2- ...". - - -+- _.----+-~_._..- +~-_. - -.. .- a.ristian Retiremen~444549-5.Proe Set Date Memo A¡¡t (d) The Borrower represents that the information contained in Section 5 of the Initial Resolution has been provided to the Issuer by the Borrower and is true and correct. (e) Preparation of alJ resolutions, agreements, instruments, certificates, or other documents in final form for adoption and execution shalJ be the sole responsibility of Bond Counsel. (1) In the event Sections 145 and 146 of the Code restrict the aggregate principal amount of Bonds for Tax-Exempt Organizations which the Issuer may issue in any calendar year, the Issuer may, in its discretion, rescind its commitments under Paragraph 2 hereof, without liability on the part of the Issuer. -3- '-w- --. ~- ---.., ._..UM~.._._·__ __'.~_··_·_'__'~m__ Cbristian Rdiremen~444S49-S,Proc Set Date Memo Agt Dated this _ day ofJuly, 2004. CITY OF lOW A CITY, IOWA By62/~ #?-. ayor Attest: ~~4£~ ~. ~ City rk (Seal) CHRISTIAN RETIREMENT SERVICES, INC. By: _ Å.Pfv.,." ~, A 11 k /'.¡ Jv,.,..1~ ./ cFo - 4- '--pr' -- _"_u._____ ----....-..--....--.. - -----.---.- \ ,·,·~stian Retirement,444S49-S.Proc Set Date Memo Agt NOTICE OF INTENTION TO ISSUE R is (OAKNOLL PRO / / Council ofIowa City, Iowa, (the "Issuer") will meet on the =y of August, 2004, at o'clock _.m., at the Iowa City City Hall, 410 E. W shington Street in Iowa City, Iowa, fo he purpose of conducting a public hearing on the proJÓsa1 to issue revenue bonds or notes of the ssuer in the aggregate principal amount not to }!xceed $7,000,000 (the "Bonds") and to loan sa amount to Christian Retirement Services, 'c., Iowa City, Iowa, (the "Borrower"), for the pu of providing a portion of the financ' g for (1) the construction, renovation, expansion, equi ing and furnishing of the facilitie of the Borrower including (i) approximately fifty-two (52) i ependent living apartments, (ï several resident common areas and service areas including the ain entrance and lobby, e main dining room, the kitchen, administrative offices, the exercis room, and the beauty hop, (iii) a swimming and therapy pool, and (iv) fully enclosed parking nd the renovatio of surface-level parking to multi-level parking, and related improvements the to, all locate on the Borrower's campus on the north side of Benton Street between George St et and va ted Benton Court in Iowa City, Iowa (the "Project"), and (2) paying for costs of issu ceo T Project will be owned and operated by the Borrower. The Bonds, when issued, will be Ii ite obligations and will not constitute general obligations of the Issuer nor will they be p able in ny manner by taxation, but the Bonds will be payable solely and only fTom amount received by e Issuer pursuant to a Loan Agreement between the Issuer and the Borrower, he obligations which will be sufficient to pay the principal of and interest and redempt' n premium, if any, n the Bonds as and when the same shall become due. At the time and place, 0 or written objections from a resident or property owner of the Issuer may be presented. t such meeting or any adjournment heTeof, the Issuer shall adopt a resolution determining wether or not to proceed with the issu nce of the Bonds. Written comments may also be su itted to the Issuer at the City Hall, 410 E. Washington Street, 52240. Written comments mus e received by the above hearing date. e City Council ofIowa City, Iowa this 6th day ofJul Marian Karr, City Clerk / / , / \ - 4- ..- -_..... -" _.._._~..--.- _.~~.......-._.,~_..-..-....._~---- ,! 1 CITY OF IOWA CITY~ £~~~'t MEMORANDUM ~... "'l1li" ..,.. ... Date: June 30, 2004 To: City Council r-¡-1I From: Jeff Davidson, Assistant Director, Dept. of Planning & Community Development Re: Agenda items #10 and #11: Traffic Safety Improvement Program grant applications Items #10 and #11 on your July 6, 2004 City Council meeting agenda, are applications to the Iowa Department of Transportation for Traffic Safety Improvement Program grant funds. Item #10 pertains to the intersection of Gilbert Street/Prentiss Street/Bowery Street and Item #11 pertains to the intersection of US Highway 6 and Scott Boulevard. The Traffic Safety Improvement Program is a State program that provides funding for improvements that will reduce the collision rate at high collision locations. We try to take advantage of the Traffic Safety Improvement Program when we have improvements we are considering at high collision locations. The intersection of Gilbert Street/Prentiss Street/Bowery Street is a project in the unfunded years of the City's Capital Improvement Program. The project would add left turn lanes to Gilbert Street which would reduce the incidence of rear-end crashes in this section of the Gilbert Street corridor. If the grant funds are received, it may hasten your decision to place this project in a funded year of the CIP. The resolution for the grant funds does not obligate you to complete the project; it would provide funding should you decide to proceed. The US Highway 6/Scott Boulevard intersection project would provide turn lanes on all approaches of the US Highway 6/Scott Boulevard intersection. The crash history at this intersection also shows that the addition of left-turn lanes would reduce the number of rear end collisions. This project does not add a traffic signal to the intersection. A recent study conducted by the JCCOG Transportation Planning Division showed that left turn lanes are currently warranted at the intersection, but with the addition of the left turn lanes a traffic signal is not warranted. We are probably not that far off from where a traffic signal will also be needed, but since US Highway 6 is under the jurisdiction of the Iowa Department of Transportation, a traffic signal will not be installed until it is warranted. The Highway 6/Scott Boulevard intersection project is a portion of a larger project that we are currently developing with Iowa DOT to improve US Highway 6 between 420lh Street and Lakeside Drive. The US Highway 6/Lakeside Drive intersection is where the highway narrows from four lanes to two lanes. The project which we are developing with Iowa DOT would add a third center turning lane to the corridor as far east as 420lh Street, and provide turn lanes on the highway at the Heinz Road, Scott Boulevard, and 420lh Street intersections. If we are able to receive Traffic Safety Program funds for the Highway 6/Scott Boulevard intersection, it would help us fund the overall corridor project. The US Highway 6 corridor improvement project is also not currently in a funded year of the CIP. It will be brought to you for your consideration once the project is fully developed and a cost estimate, as well as a cost-sharing plan between Iowa DOT and the City, have been developed. Let me know if you have any questions. Cc: City Manager Director of Public Works Director of Planning & Community Development City Engineer JCCOG Traffic Engineering Planner I ndexbc\memos\3-1 JD.doc ..... .."-"..~..". .~.. ..----------- ......------...-.. -- M~ !(ì 1·.-. Prepared by: Kevin L. Doyle, Ass't. Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. 04-192 RESOLUTION AUTHORIZING THE APPLICATION FOR TRAFFIC SAFETY IMPROVEMENT GRANT FUNDS FROM THE IOWA DEPARTMENT OF TRANSPORTATION FOR AN INTERSECTION IMPROVEMENT PROJECT AT THE INTERSECTION OF GILBERT STREET AND PRENTISS STREET AND BOWERY STREET. WHEREAS, the intersection of Gilbert Street and Prentiss Street and Bowery Street has been identified as a high collision intersection; and WHEREAS, the correction of the problem by constructing left-tum lanes on the north and south approaclhes of Gilbert Street is estimated to cost approximately $420,000; and WHEREAS, the Iowa Department of Transportation has traffic safety funds available for which this project qualifies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council of Iowa City, Iowa, authorizes the application to the Iowa Department of Transportation for Traffic Safety Improvement Funds for the Intersection Improvement Project at Gilbert Street and Prentiss Street and Bowery Street Project in the amount of $420,000. Passed and approved this 6th day of Julv ,20~. .&--/¿,¿ :ÞL- AY R Approved by ATTEST: ~J:"'...ù k. ~CWJ ~D'-~ lI~-rb.r Citý lIomey's Office CI ERK It was moved by o I Donne 11 and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn jccogtp\res\gilbert J)rentiss_bowery.doc fv' " rTI Prepared by: Kevin L. Doyle, Ass'\. Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. 04-193 RESOLUTION AUTHORIZING THE APPLICATION FOR TRAFFIC SAFETY IMPROVEMENT GRANT FUNDS FROM THE IOWA DEPARTMENT OF TRANSPORTATION FOR AN INTERSECTION IMPROVEMENT PROJECT AT THE INTERSECTION OF U.S. HIGHWAY 6 AND SCOTT BOULEVARD. WHEREAS, the intersection of U.S. Highway 6 and Scoll Boulevard has been identified as a high collision intersection; and WHEREAS, the correction of the problem by constructing left-turn lanes on each approach is estimated to cost approximately $890,000; and WHEREAS, the Iowa Department of Transportation has traffic safety funds available for which this project qualifies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council of Iowa City, Iowa, authorizes the application to the Iowa Department of Transportation for Traffic Safety Improvement Funds for the intersection improvement project at the intersection of U.S. Highway 6 and Scoll Boulevard in the amount of $500,000. Passed and approved this 6th d,yof J"~/. ,20~. ~-~- ~ Approved by wL ~ ATTEST:~ ~. -é~ ~ .L)~ l.øþq,{U<t CI LERK cfty lIorney's Office It was moved by Vanderhoef and seconded by o I Donne 11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion x Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn jccogtplreslhwy6_scott.doc ---- - -- -----_.--..,.~ --..-..--.,..----.........-..-.----.- \ \ ~ 1'1' Prepared by: Sylvia Mejia, Personnel, 410 E. Washington St., Iowa City,lA 52240 (319) 356-5026 RESOLUTION NO. 04-194 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE PARKING DIVISION OF THE PARKING AND TRANSIT DEPARTMENT BY DELETING ONE MAINTENANCE WORKER 1/ - PARKING SYSTEMS POSITION AND CREATING ONE MAINTENANCE WORKER 1- PARKING SYSTEMS POSITION. WHEREAS, Resolution 04-66, adopted by the City Council on March 2, 2004, authorized permanent positions in the Parking Division of the Parking and Transit Department; and WHEREAS, a Maintenance II - Parking Systems position is vacant; and WHEREAS, the duties of this position have been reviewed and it has been determined that they are equivalent to duties performed by others classified as Maintenance Worker I. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,IOWA THAT: The budgeted positions in the Parking Division be amended by: 1. The deletion of one Maintenance Worker II - Parking Systems position, AFSCME Grade 4 2. The addition of one Maintenance Worker I - Parking Systems position, AFSCME Grade 2 Passed and approved this 6th "':£ ,W~ /~~~ A OR ApRroe.cL,b ATTEST: ~i". ~) CITY LERK It was moved by Ba il ey and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn humanrel\res\mwiipkg.doc ('vì- , UW : ,~ Prepared by: Daniel Scott, Sr. Civil Eng., 410 E. Washington St., Iowa City, IA 52240 (319)356-5144 RESOLUTION NO. 04-195 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CLEAR CREEK TRAIL PROJECT. WHEREAS, Streb Constnuction Company of Iowa City, Iowa has submitted the lowest responsible bid of $47,248.50 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Streb Construction Company, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to allest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance prograrn statements. Passed and approved this 6th day of July ,20 04 .£.-Lk/ ~- ATTEST: ~A'-nJi". ~a-uJ ~bY A . ~~ tÞ(~(~ City Allorney s Office CI LERK It was moved by Wil burn and seconded by Sa il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn pweng\res\clearcreekconstr.doc ~(<, ADVERTISEMENT FOR BIDS CLEAR CREEK TRAIL PROJECT Sealed proposals will be received by the City Clerk of the C:!¡' of Iowa City, Iowa, until 10:30 A.M. on the 22 day of June, 2004, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at th 7:00 P.M. on the 6 day of July, 2004, or at such later time and place as may be scheduled. The Project will involve the following: Approximately 1700 feet of 5-inch thick PCC sidewalk paving and seeding. All work is to be done in strict compliance with the plans and specifications prepared by Daniel R. Scott of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the AF-1 operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 20 Specified Early Start Date: July 19, 2004 Specified Late Start Date: August 23, 2004 Liquidated Damages: $100 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of City Engineer, 410 E. Washington Street, Iowa City, Iowa, 51140 by bona fide bidders. A $30 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City f Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-1 .~ --' "..-.,.,..-, 'U'__'_U"'___'_ ..... ___ .--...'...-..---..-" .--.--- M' ~IL} Prepared by: Marilyn Kriz, Parks & Ree, 410 E. Washington 51., Iowa City, IA 52240 (319) 356-5110 RESOLUTION NO. 04-196 RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF THE BENTON HILL PARK DEVELOPMENT. WHEREAS, G & R Miller Construction of Washington, Iowa, has submitted the lowest responsible bid of $121,395.00 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to G & R Miller Construction, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to allest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 6th day of July ,20 04 .æ.~ ~L~- MAYOR ATTEST:~.(':'-nJ -/(. ~ Approved by ~ 7/l#1D'~ jf~ CI LERK City Allorney's Office It was moved by Sa il ev and seconded by o I Donne 11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilburn parksredreSJbenton hill constr 2.doc C1L:J 14 ,/ ,/ Prepared by: Marilyn Kriz, Parks & Rec, 410 E. Washington St., Iowa City,lA 52240 (319) 356-5110 RESOLUTION NO. RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF THE BENTON HILL PARK DEVELOPMENT. WHEREAS, , of Iowa, ha lowest responsible bid of $ \ for construction of the above-name \ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY, IOWA, THAT: \ 1. The contract for the construction of the above-named ject is hereby awarded to , , subject to the ndition that awardee secure adequate performance and pa~ent bond, insurance c ificates, and contract compliance program statements. '. \ 2. The Mayor is hereby authorized ~gn and e City Clerk to allest the contract for construction of the above-named p ject, su . ct to the condition that awardee secure adequate performance and payment nd, i urance certificates, and contract compliance program statements. Passed and approved this ,20 ATTEST: W~DI,,'f CITY CLERK It was moved by and seconded by the Resolution be adopted, and upon rol all there were: AYES NAYS: ABS NT: 1= Bailey \ Champion Ellioll Lehman O'Donnell Vanderhoef Wilburn par1o:.sreclresJbenton hill constr2.doc '-..r'H --_....~ -..------.,...-'..-, -.-....--....-... ~.,_...._- --,_..__.__._,----_._------~~- .±\.. I~ ADVERTISEMENT FOR BIDS BENTON HILL PARK DEVELOPMENT PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 P.M. on the 29th day of June, 2004, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the City Hall at 7:00 P.M. on the 6th day of Julv, 2004, or at such later time and piace as may be scheduled. The Project will involve the following: The development of a new park located at the southwest corner of Benton Street, and Miller Avenue. This shall include clearino and orubbino. curb/outter removal. oradino. PCC Trail. PCC Pad. installation of Plavoround structures, water service line. chain link fence, and oate. surface restoration. tree and shrub plantino and all related incidentals. All work is to be done in strict compliance with the plans and specifications prepared by Shoemaker and Haaland Professionai Enoineers, of Coralville, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish AF-1 a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one to five year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 50 Specified Start Date: Julv 19. 2004 Liquidated Damages: $200 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposai blanks may be secured at the Office of Shoemaker and Haaland Professional Enaineers. 160 Holidav Road. Coralville, Iowa, by bona fide bidders. A $40 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Shoemaker and Haaland Professional Enaineers. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2 ..- --- µ.(~ ~,&.,. ~ CITY OF IOWA CITY PARKS & RECREATION DEPARTMENT MEMORANDUM DATE: JULY 6, 2004 TO: City Council FROM: Parks & Recreation Director RE: Award of Benton Hill Park Bid Item #14 on your July 6th agenda indicates that four bids were received and opened on June 29, 2004 for the Benton Hill Park development project. A recommendation to award the contract was delayed due to the need to check references. This has been accomplished, and staff recommends that the contract be awarded to the low bidder, G & R Miller Construction of Washington,lowa in the amount of 1121.395. The other bids and the consultant's estimates are listed on the agenda. 220 SOUTH GILBERT STREET ANAl1ONALGOUI.-oAL PHONE (319)356·5100 . IOWA CITY IOWA 52240-1632 FAX (319)356.5487 ". .. .... ~ ----~---.._._-_._.. ...---.--- .-- .. N\-'-(~ '=~ ¡ (J__._) Prepared by: Sylvia Mejia, Personnel Admin" 410 E. Washington St., Iowa City, IA 52240 (319) 356-5026 RESOLUTION NO. 04-197 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE ANIMAL SERVICES DIVISION OF THE POLICE DEPARTMENT AND THE AFSCME PAY PLAN WHEREAS, Resolution No. 04-66, adopted by the City Council on March 2, 2004, authorized permanent positions in the Police Department for FY05; and WHEREAS, Resolution No. 04-131 adopted by the City Council on May 4,2004, established a classification/compensation plan for AFSCME employees; and WHEREAS, a review of the activities and tasks in the Animal Care and Adoption Center indicates that a restructuring of current positions will allow the Center to provide beller services to the public; and WHEREAS, the reclassification of two positions reflects a change in duties necessary for the efficient operation of the Center; and WHEREAS, a current vacancy in the position of Animal Control Officer offers the opportunity to make these changes. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The budgeted positions in the Animal Services Division be amended by: a. The deletion of one full-time Animal Control Officer position, AFSCME pay grade 6 b. The addition of one full-time Animal Center Assistant position, AFSCME pay grade 2 c. The reclassification of two Kennel Assistant positions, AFSCME pay grade 2 to the position of Animal Care Technician, AFSCME pay grade 4. 2. The AFSCME pay plan be amended by: a. The deletion of the position of Kennel Assistant, grade 2 b. The addition of the position of Animal Care Technician, grade 4 c. The addition of the position of Animal Center Assistant, grade 2. Passed and approved this 6th d':¡Z 20~ h/~¿.._ AYOR Approved b ATTEST: 7J1a~ R· ~ "'llr /114- CITY'cLERK Humanrel\resIAC6-04.doc -~ - -- -.-- _..._._,....._---......_-_."_._~ Resolution No. 04-197 Page 2 It was moved by Vanderhoef and seconded by o I Donne 11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef X Wilbum ~ t:TlJ lOW A CITY POLICE DEPARTMENT /S- Ir.11 ~ ~ 410 EAST WASHINGTON STREET, lOW A CITY, IA 52240 ~ (319) 356-5275 FAX # (319) 356-5449 "An Accredited Police Department" To: Steve Atkins From: RJ Winkelhake Ref: Reorganization Date; 3.0 June 2004 With the recent resignation of one of three Animal Control Officers a review of the various activities and tasks that take place in the Center was undertaken. The result of the review is a request to reorganize the positions within The Animal Services Division. The recommendation includes the renaming of job titles of the positions of the employees of the division. It should be noted that all pay grade enhancements would be made without any additional budget expenditures. The recommended changes will allow the Center to provide better services to the general public and handle the constant flow of traffic at the Center as well as handle the phone calls to the center. The changes requested are substantial and beyond the scope of the reclassification committee. When the reclassification committee reviewed the requested change they suggested the move towards reorganization rather then reclassification. The two Kennel positions have been upgraded from pay grade 2 to 4 to better reflect the actual duties and technical knowledge necessary to perform the job such as laboratory testing, behavioral evaluations and medical treatments. Prior to the requested change the Animal Control Officers and Kennel positions were 4 pay grades apart. The new Animal Center Assistant will be a dual position Y2 kennel and Y2 clerical. Current Job Titles New Job Titles Animal Control Supervisor (1) Animal Services Operations Manager (1) Animal Control Officer (3) Animal Service Officer (2) Kennel Assistant (2) Animal Care Technician (2) Animal Center Assistant (1) '""Pr" - -. - ~-~-_._------_._-~._._-~ Previous Pay grade New Pay grade Animal Control Officer 6 $38,043.20 Animal Services Officer 6 $38,043.20 Animal Center Assistant 2 $33,092.80 Kennel Assistant 2 $33,092.80 Animal Care Technician 4 $35,526.40 Kennel Assistant 2 $33,092.80 Animal Care Technician 4 $35,526.40 After the requested changes are made the payroll cost for the Animal Services Division will total out at $83.20 less than the approved 2005 budget. The numbers of employees remain the same. ..--- - ," 0 City of Iowa City -..- MEMORANDUM DATE: July 1, 2004 TO: City Council Steven Nasby, Community and Economic Development coordinator~ FROM: RE: Amending the Funding Recommendation on CDBG Economic Development Funding - Extend the Dream Foundation Extend the Dream Foundation (EDF) is a 501( c)(3) non-profit organization that is operating a business incubator and providing assistance to develop retail micro-enterprises that are operated by persons with disabilities. The storefront is located at 401 S. Gilbert Street. EDF is an umbrella organization designed to assist micro-enterprises through the provision of commercial space and support services. Currently five micro-enterprise businesses co- located at EDF's facility are under development. These CDBG funds will provide for a continuation of a project that was funded in FY02. Employment opportunities will include at least five retained jobs (owners) and new one full-time equivalent position. On December 16, 2003, the City Council voted to approve a $60,000 grant for this project. i CDBG funds will be used for the payment of the lease to allow for the continued operation of the business incubator. The Council Economic Development Committee recommended, and the City Council approved, the financing as a grant that is evenly distributed over three years. EDF has requested that the $60,000 CDBG grant be disbursed as a lump sum in July 2004. EDF has negotiated a fixed payment lease with the owners of the property they are leasing at 401 S. Gilbert Street. This fixed payment lease will be advantageous to EDF in planning for their continued operations. A resolution approving the amended terms for the CDBG is on the July 6 Council agenda for your consideration. If you have questions regarding this project or need additional information please contact me at 356-5248. A complete copy of the application by EDF was available in the October 30, 2003 Council Information Packet. Cc: City Manager Karin Franklin, Director of Planning and Community Development ..- -- ....,..._, ' - ~-~_....__.-. - \ /çcb I" Prepared by: Steve Nasby, 410 E. Washington Street. Iowa City, IA 52240, (319) 356-5030 RESOLUTION NO. 04-198 RESOLUTION RESCINDING RESOLUTION NO. 03-377 AND AMENDING THE FUNDING TERMS FOR EXTEND THE DREAM FOUNDATION FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT FUND. WHEREAS, the Iowa City City Council approved Resolution No. 03-377 to provide Community Development Block Grant (CDBG) monies to Extend the Dream Foundation through the Economic Development Fund; and WHEREAS, the CDBG Economic Development Fund was approved within Iowa City's Annual Action Plans for FY03 and FY04 as parts of the City's 2001-2006 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City has disseminated information regarding the project and proposed amendment and the Iowa City City Council Economic Development Committee held a public meeting to discuss said amendment; and WHEREAS, in Resolution No. 03-377 the Iowa City City Council approved these funds be in the form of a three-year (3 year) grant, but no agreement was ever executed and no funds have been disbursed; and WHEREAS, the Iowa City City Council Economic Development Commillee is recommending that the entire grant of $60,000.00 be disbursed to Extend the Dream Foundation in a one-time payment to accommodate a negotiated lease; and WHEREAS, Resolution No. 03-377 should be rescinded; and WHEREAS, the City Council finds that the public interest will be served by an allocation of CDBG funding for said project to create employment opportunities and support micro-enterprise development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1 Resolution No. 03-377 is hereby rescinded. 2. The City Manager is hereby authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 3. The City Manager is authorized to execute, terminate or amend an agreement(s) with Extend the Dream Foundation for activities in connection with this allocation of public funds. Passed and approved this ---º1h... day of Julv .~~/J./~ AYOR Approved by ATTEST: ~;~~) ~. K~ ~~ 'h-u'f CI LE RK City Attorney's Office .-_.-. -~-.----~-..--.---.-.--..--..-.-----.-------~-----.---.-.,-..-.-.-- '--~~---'-" -.".-. --... - Resolution No. 04-198 Page 2 It was moved by Vanderhoef and seconded by Ba il ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: X Bailey X Champion X Ellioll X Lehman X O'Donnell X Vanderhoef Wilburn X . '"Fr' ------.'. --...-..--- ------.-.----- .....----..-----.--- - --"'- NlTé" i~- c.... Prepared by: Steve Nasby, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 04-199 RESOLUTION APPROVING FUNDING FOR OASIS FALAFEL, LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, the City of Iowa City has a Community Development Block Grant (CDBG) funded Economic Development Fund; and WHEREAS the CDBG Economic Development Fund was approved within Iowa City's Annual Action Plans for FY04 as part of the City's 2001-2006 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City has disseminated information and the Iowa City City Council Economic Development Committee held a public meeting to discuss said project; and WHEREAS, the Iowa City City Council Economic Development Commillee has recommended that the project submitted by Oasis Falafel, LLC be allocated $25,000; and WHEREAS, the Iowa City City Council Economic Development Committee has recommended that these funds be in the form of a five-year (5 year) amortized loan with an interest rate of three percent (3%); and WHEREAS, the City Council finds that the public interest will be served by an allocation of CDBG funding for said project to create employment opportunities and support micro-enterprise development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1 The City Manager is hereby authorized and directed to provide all the necessary certifications or documents required by the US Department of Housing and Urban Development. 2 The City Manager is authorized to execute, terminate or amend an agreement(s) with Oasis Falafel, LLC for activities in connection with this allocation of public funds. Passed and approved this 6th d:¡¡ , 20 --º.i..... . þ¿- ~~.l - AYOR Approved by ATTEST~/~2<'/ -/ ~M) ~.~ 7- (-<:-''t- CIT LERK City Attorney's Office ppdcdbg/resJofalafeL doc Resolution No. 04-199 Page 2 It was moved by Champion and seconded by D' Donne 11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef Wilburn X ----- "-- "-.-.-.----,..... . ---- ~---_._._-_.-. "- - -_.__._'-~---......--- : '..r' J City of Iowa City --"._~_..~ MEMORANDUM -- DATE: July 1, 2004 TO: City Council FROM: Steven Nasby, Community and Economic Development coordinato~t1 RE: Recommendation on CDBG Economic Development Funding - Oasis Falafel, LLC Oasis Falafel, LLC is currently a home-based business that is expanding into a storefront located at 206 N. Linn Street. Oasis Falafel will provide fresh falafel, Mediterranean fast food for takeout and dine in. Employment created by this project will include one retained job (owner) and new one full-time equivalent position. On July 1, the City Council Economic Development Committee voted to recommend $25,000 in funding for this project. CDBG funds will be used for site improvements and equipment purchase. The Council Economic Development Committee is recommending financing terms for Oasis Falafel, LLC as follows: . 4% interest rate . 5 year amortized loan In addition to the proposed CDBG funding, Oasis Falafel, LLC has secured $30,000 in private equity from the owners. A resolution approving the CDBG funds and the financing terms is on the July 6 Council agenda for your consideration. If you have questions regarding this project or need additional information please contact me at 356-5248. A complete copy of the application by Oasis Falafel, LLC was available in the June 24 Council Information Packet. , , Cc: City Manager Karin Franklin, Director of Planning and Community Development '-W -- --...--- ------....--....' _.~._.__.__._-~" J.' ..::::::t:="/õ'e- City of Iowa City MEMORANDUM DATE: July 6, 2004 TO: City Council FROM: Steven Nasby, Community and Economic Development coordinato~'1 RE: Oasis Falafel, LLC - Updated Business Plan Oasis Falafel, LLC has requested assistance through the City's Community Development Block Grant (CDBG) Economic Development Fund. On July 1, the City Council Economic Development Committee recommended approval of a $25,000 low interest loan. This item is on Council's July 6 agenda. During the discussion of this application, the Council Economic Development Committee requested a more detailed marketing plan, The applicant has provided this information. Pages 9-10 of the revised business plan (please see attached) highlight Oasis Falafel, LLC's proposed marketing efforts. Cc: City Manager Karin Franklin, Director of Planning and Community Development ~/5c-- ~ AP.u.øa.~ Oasis Falafel - Business Plan Naftaly Stramer, Partner Ofer B. Sivan, Partner Ori J. Sivan, Partner 716 River Street 1025 Briar Drive 1025 Briar Drive Iowa City, IA 52246 Iowa City, IA 52240 Iowa City, IA 52240 (319) 621-8483 (319)-331-2827 (319) 353-4837 nstramer@yahoo.com ofer@askforparts.com sivan@engineering.uiowa.edu Prepared August 2003 by Naftaly Stramer, Ofer Sivan and Ori Sivan Updates: June 2004, July 2004 by Naftaly Stramer and Ofer Sivan. I OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 TABLE OF CONTENTS GLOSSARY OF TERMS...................................................................................... 3 1 STATEMENT OF PURPOSE........................................................................ 4 ~ THE BUSiNESS............................................................................................ 4 2.1 Description ............................................................................................................. 4 2.2 Onmnization Structure ........................................................................................ 5 2.2.1 Ownership................................................................................................... 5 2.2.2 Management and Personnel........................................................................ 5 2.3 Resources ............................................................................................................... 5 2.3.1 Accountant................,................................................................................. 5 2.3.2 Insurance.......................,............................................................................. 5 2.3.3 Legal..........................,......................................................................,......... 6 2.3.4 Banking....................................................................................................... 6 2.3.5 Other: Consultants............................. ......................................................... 6 2.4 Products ................................................................................................................. 6 2.4.] Menu........................................................................................................... 7 2.4.2 Names of Suppliers: .................................................................................... 7 ~ MARKETING ................................................................................................ 7 3.1 Client Base ............................................................................................................. 7 3.2 Location ................................................................................................................. 8 3.3 Competitors ........................................................................................................... 8 3.4 Advertisement & Promotion................................................................................ 9 3.4.] Local Newspapers and Resources............................................................. 9 3.4.2 Other Methods ............................................................................................ 9 3.4.3 Promotions. ............................................................................................... ] 0 3.4.4 Online........................................................................................................ 10 ~ FINANCIAL DOCUMENTS......................................................................... 11 4.1 Summarv of Financial Needs ............................................................................. 11 4.2 Sources and Uses of Funds............................................................................... ..11 4.3 Start-up Costs. Cash Flow and Balance Sheet ................................................. 12 2 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 .~.. -- - ._. _,._._~..~. _..-_. _., m_.._" 4.4 Two-vear Income Proiection.............................................................................. 18 4.5 Break-Even Analvsis........................................................................................... 19 -ª A TT ACHMENTS ......................................................................................... 20 5.1 Menu + Sales (estimated)....................................................................................20 5.2 Cost of Labor (estimated)...................................................................................21 5.3 Amortization Table for $25000.00 Loan at 4% (CDBG) ................................ 22 Glossary of Terms Hummus: A flavorful dip of chickpeas and sesame-seed paste (tehina). Palafel: Deep-fried balls of ground chickpeas Baba Ganoush: Roasted eggplant mixed with tehina sauce. Tehina: Sesame seed paste. Mediterranean Salad: A refreshing course of finely chopped tomatoes, cucumbers and onions, with oil and a hint of coriander and parsley. ETYMOLOGY: Arabicfatãfil, pI. offilfil, pepper, probably from Sanskrit pippalï. See pepper. ETYMOLOGY: Modem Greekpë"tta, pita, pie, cake, bread. 3 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 1 Statement of Purpose Oasis Falafel provides fresh falafel, Mediterranean fast food for takeout and dine-in. Freshly made foods such as hummus, baba ganoush, Mediterranean salad, Shish/Chicken Kabob, tehini and some Mediterranean desserts will be sold as well as French fries and cold beverages. All ingredients are served inside fresh pita (pocket bread) or in a plate for dine-in. Oasis Falafel is at 206 North Linn Street in an area with a few famous local restaurants like the Hamburg Inn and Linn Street Café. Oasis Falafel will serve as a destination for hungry people and an attractive option for pedestrian traffic. The area businesses serve the University ofIowa students, faculty and staff, and other Iowa City citizens who work and pass through the downtown area. Normal hours of operation are Monday to Sunday, II AM to 9PM. Oasis Falafel will cater to late night patrons with late night hours Thursday to Saturday, II PM - 2 AM. Oasis Falafel L.L.c. owns Oasis Falafel. The partners of Oasis Falafel L.L.C are Naftaly Stramer (50%), Ofer B. Sivan (40%) and Ori J. Sivan (10%). Oasis Falafel is seeking funding to be used to purchase kitchen equipment, cover remodeling cost, working capital and line of credit. 2 The Business 2.1 Description A unique Vegetarian Mediterranean style cuisine, Oasis Falafel provides original, freshly made falafel, hummus and baba ganoush (Mediterranean style eggplant), and Mediterranean salad, all served in a pita pocket bread. Cold soft drinks will also be sold. Oasis Falafel will be a take-out and dine-in establishment. Delivery of the products in bulk for individuals or organizations will be part of the services offered. Falafel, hummus and baba ganoush are the favorite foods of the masses in Mediterranean countries because of their economical deliciousness. In Israel, for example, people eat falafel standing at small falafel shops at every major comer of every city. Falafel is made from fresh and healthy ingredients with every order. Normal operation hour are Monday to Sunday, 11 AM to 9PM. To serve the late-night population, Oasis Falafel will add special late-night hours on Thursday - Saturday from II PM-2AM. 4 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 "--rr- .- .. ~, .'-__._'H_· ---..............."---_.._._._-~-_._---- ----.. - 2.2 Organization Structure 2.2.1 Ownership Naftaly Stramer (48), Ofer Sivan (26), and Ori Sivan (28) are the owners of Oasis Falafel L.L.C. Naftaly Stramer is a 23-year veteran of the Information Technology industry. For the four years ftom 1999 to 2003, Naftaly has served as Vice President of Software Engineering and Quality Assurance. Naftaly brings his executive experience to the partneTship which includes, but is not limited, to managing a large staff and handling annual budgets of$8M - $IOM. Naftaly also brings 10 years of direct involvement in Quality Assurance, which will be a huge plus for the business. Ofer Sivan is a recent graduate of the University ofIowa with a degree in Electrical and Computer Engineering. Ofer has applied his engineering studies and creativity working at the U ofI school of Music Recording Studio and at WSUI AM 910. Ofer Sivan will soon leave a position at Engineered Building Design L.L.c., of Washington lA, to begin work on Oasis Falafel full-time. Ori Sivan has dreamed of opening a falafel stand for over 10 years. The original concept and business plan for Oasis Falafel was drafted in 1994. Ori has extensive experience in organizing and financing (fundraising for) community events including: 40th Annual Paul D. Scholz Symposium (University ofIowa) and The Society of Hispanic Professional Engineers Midwestern Expo 2003. After working this summer at an engineering firm in Illinois, Ori Sivan will begin his graduate degree in Environmental Engineering at Northwestern University, in Wilmette Illinois. 2.2.2 Management and Personnel Both Naftaly Stramer and Ofer Sivan will act as Owners/Managers. Oasis Falafel plans to hire additional help, which will accumulate to 1.5 - 2.5 full time equivalent (FTE) 2.2.2.1 Duties and Responsibilities of Managers Managers will be responsible for purchasing, receiving, scheduling employees, cooking, prepping, serving and sales, and cleaning. When the business is performing well and is profitable, Oasis Falafel will hire a full time manager to run the business. 2.2.2.2 Duties and Responsibilities of Employees Employees will be responsible for cooking, prepping, serving and sales, and cleaning. 2.3 Resources 2.3.1 Accountant Robert Rehfuss CPA PLC of Coralville provides accounting services. 2.3.2 Insurance John Raley Insurance Office provides insurance 5 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 ._-< "- -.... - ..--.---..~--- --~-----,._------_.._- 2.3.3 Legal Oasis Falafel's attorney is Bruce Haupert ofthe Iowa City law firm Leff, Haupert, Traw & Willman. 2.3.4 Banking TBD 2.3.5 Other: Consultants MT. Paul Heath, Director of The University of Iowa Small Business Development Center is helping with directing us to small business resources. Mr. Heath's knowledge and experience is a great resource in developing this business plan. Oasis Falafel uses Mr.l Mrs. Jacques and Dani Zrihen, present owners of HaShalom Restaurant, as consultants and mentors. HaShalom Restaurant is a Mediterranean restaurant located in Chicago and has operated under Jacques's ownership and active management fOT the past 15 years. The Chicago Sun-Times, the Chicago Tribune, and WBBM News Radio AM 780, among others, review Jacques and Dani regularly. MT. David Burt, owner and manager of the Red Avocado restaurant in Iowa City is helping as a cultural advisor on mailers related to the vegetarian and vegan communities ofIowa City. 2.4 Products Falafel sandwiches are the main product to be sold at Oasis Falafel. This hot, tasty, and healthy meal is filling and inexpensive. As described in more detail below, the low cost of ingredients and their long shelflife, allow Oasis Falafel to operate with little overhead and high profit margin. The basic falafel sandwich and accompanying salads are high profit margin products; sales of these products will provide Oasis Falafel with a reliable income. Oasis Falafel is also prepared to be flexible to customer demand and expand its operation to provide more products and services. Oasis Falafel is prepared to add a host of salads to its menu and is planning to do so by offering a "Salad of the Day" and/or "Soup of the Day" and gauging customer response. Oasis Falafel is also prepared to begin catering and/or offering delivery service should sufficient customer demand develop. Sales of salads in bulk (1/2 lb to 1 lb) are a high profit-margin activity, which Oasis Falafel plans to commence shortly after opening. The table below (2.4.1) shows the ingredients and sale price for all food items. 6 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 - ..--. 2.4.1 Menu Sale ITEM Price All items comes in Pita + Middle East style Salads + Vegetables + Thini Sauce Hummus $3.25 Baba Ganush $3.50 Half size Falafel + Hummus $2.75 Falafel + Hummus $3.75 Falafel + Baba Ganush $4.00 SaladNegetables only $3.00 Falafel + Hummus (Night Sales - Th, Fri, Sat) $3.75 Hummus plate (all plates are small) $3.25 Shiek's platter (5 falafel+hummus+pita+salad) $6.00 Drinks - Coke Products $1.25 Juice $1.50 Bottled Water $1.50 Potato Chips $1.00 The above ingredients will be supplied by a variety of suppliers, to insure steady flow of ingredients and to find the most competitive prices. 2.4.2 Names of Suppliers: Hawkeye Food Service Food, Equipment, Supplies HyVee Food Food, Supplies Wal-Mart Food Supplies Sam's Club Food, Supplies North Shore Bakery Food AI-Kvam Food 3 MARKETING 3.1 Client Base University ofIowa affiliates, local business people, and shoppers comprise the client base for Oasis Falafel. The University of Iowa (UI) has almost 30,000 students and 10,000 employees. Majority of students and employees are in downtown Iowa City several days a week. Downtown Iowa City serves as a retail and service center to many more people that are not affiliated with the UI. Mercy hospital, located mere blocks from Oasis 7 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 '''11' --- -- -. -..-."..---.-........-..-.-- Falafel, employs more than 1400 people. (http://www.mercyic.org/Employment/departmental_ detail.cfin ?recordID= 16) Falafel is a well-known food that will attract a diverse customer base. Falafel vendors are common in many countries in the world, including Europe. We plan to attract many of the UI's international students and faculty. Falafel is also well liked by young Americans because of its healthy ingredients. We believe that this will attract the general student population searching for a fresh and healthy lunch alternative. Falafel is also 100% vegetarian and is fact Vegan. This is expected to attract those in the local community that have stringent eating habits for moral, religious, or health-related reasons. The demand for Eastern and Mediterranean foods is demonstrated by the fact that there are many Eastern and Asian marketslgrocers (East West, Afto-Asian, Aoeshe, etc.) and restaurants featuring ethnic foods in Iowa City and Coralville. In general, there is a clear demand for ethnic foods as evidenced by the presence of many Mexican, Chinese, Japanese and Sushi, Thai, and Vietnamese restaurants. 3.2 Location Oasis Falafel's downtown Iowa City location is one of its prime attractions. Oasis Falafel is located at 206 North Linn Street in an area with a few famous local restaurants like the Hamburg Inn and Linn Street Café. Oasis Falafel will serve as a destination for hungry people and an attractive option for pedestrian traffic. The area businesses serve the University of Iowa students, faculty and staff, and other Iowa City citizens who work and pass through the downtown area. Adjacent to 206 North Linn is a large student housing area, which is expected to increase sales at Oasis Falafel. Iowa City bar patrons are a great source of business to existing food stores in the downtown area. Oasis Falafel plans to operate late hours on Thursday - Saturday from II PM - 2 AM. With minimal advertisement, due to Oasis Falafel's prime location, we will be able to serve economical Mediterranean cuisine at a high profit margin. 3.3 Competitors Oasis Falafel's main direct competitor in the Iowa City downtown area is the Pita Pit. The Pita Pit serves falafel, humus and baba ganoush in a pita wrap. Pita Pit falafel is delivered frozen ftom Canada, de-ftosted, and cooked on a hot surface. This adversely affects the quality ofthe food. The food at Oasis Falafel is prepared using ftesh ingredients daily, which adds an authentic Mediterranean touch. We believe that our ftesh, authentic cuisine will attract 60-70% of Pita Pit's falafel clientele. Aladdin is a Middle-Eastern restaurant located at Coralville. We do not see Aladdin as a direct competitor as Oasis Falafel and Aladdin cater to a different crowd. Other area 8 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 restaurant does not serve falafel but does serve fast, economical lunch fare just a short distance away rrom our location. Since non-vegetarians enjoy falafel as much as vegetarians, Oasis Falafel draws both vegetarians and non-vegetarians rrom these restaurants. We estimate that we can attract at least 25% oftheir clients. Falafel is food for everyone. First time patrons who eat falafel often don't even realize that there is no meat inside the sandwich. There are few exclusively vegetarian (diary with no animal flesh) selections in downtown Iowa City (Mas ala) and only one Vegan restaurant (The Red Avocado) with a high priced menu, located a several blocks away rrom the heart of downtown, Oasis Falafel will be the only restaurant in downtown Iowa City to offer economical Vegan Cuisine. 3.4 Advertisement & Promotion Oasis Falafel will use local Tesources and other self promotion methods for its advertisement and promotion campaigns. All advertisements will include both an advertisement and a discount coupon with a unique code. The unique code will help to evaluate the efficiency of the campaign and will determine to amount of advertisement budget spent within this campaign. Some ofthe resources and methods are listed below. 3.4.1 Local Newspapers and Resources · The Daily Iowan (01). The DI's circulation is 19,500 during the school year and 11,500 during summer session. Seventy percent of the DI's circulation is in the 52242 and 52240 zip code area. We anticipate the majority of Oasis Falafel's client base coming rrom these two zip code areas. Oasis Falafel will advertise with the DI twice a week fOT the first four to six month after opening and once a week thereafter. Oasis Falafel will also advertise in one or more of the Dl's special additions during the year of which the first one will be the UI special edition at the beginning of fall semester. · The Add Sheet. The Add Sheet is distributed weekly rree of charge to 24,000 people. Sixty percent ofthe distribution is in the downtown/UI campus area, which is Oasis Falafel's main client base area. Oasis Falafel will use the Add sheet as a weekly advertisement resource for the first four to six month after opening and bi-weekly thereafter. · The Little Village Magazine. Little Village is a monthly news and entertainment magazine distributed rree of charge throughout the Iowa City area at the beginning of every month. Little Village editorial focus is the news, culture and art of Iowa City and Iowa at large. We estimate that part of the magazine readers is within Oasis Falafel's client base. 3.4.2 Other Methods · Flyers. Oasis Falafel will distribute flyers with both an advertisement and a discount coupon at the student dorms and area apartments, and the Greek rraternity/sorority housing in the Iowa City downtown area. Distribution will be done at the beginning offall and Spring Semesters and a few times in between. Distribution will also be made during special events like Hawkeye football home games. 9 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 · Word of mouth I close social circle of the owners and their families. The owners of Oasis Falafel are very well known within the Iowa City community. The close social circle of the owners is helping with advertising the business, which is causing a lot of anticipation for the opening date. Iowa City has a highly concentrated population, centered about downtown and word of mouth travels very quickly. This is a very efficient and ITee method of advertisement. · KSUI/WSUI. Oasis Falafel is looking into buying sponsorship ofprogram(s) with the local National Public Radio affiliates (KSUIIWSUI). · Sponsorship of local events. Oasis Falafel will sponsor or participate in local events for non-profit and for-profit organizations. For non-profit organizations Oasis Falafel will offer a donation often percent of the profit ITom the event to the organization. 3.4.3 Promotions. · Oasis Falafel plans to employ punch cards, whereby each customer gets a ITee falafel sandwich for every ten purchased at full price. This system rewards our regular customers and shows our appreciation for their business. · Oasis Falafel will offer its clients to register to a client database. Clients giving their birth date will get via email or regular mail a discount coupon that they can use on their birthday. Other promotions will be sent via email or regular mail to the client base. · Oasis Falafel will spread its name by selling t-shirts, hats and aprons with its logo and name. · Oasis Falafel will participate in local eventslfestivals like the Iowa City Arts and Jazz festivals. In the last month, Oasis Falafel participated in the 2004 Arts and Jazz festivals with great success. This was a great way to get the potential client base taste a variety ofthe food and promote the name and opening of the restaurant. · The Press Citizen already published two articles about Oasis Falafel, the latest one at the end of June. We hope to have another article shortly after the opening day. We are working with the Daily Iowan to follow the opening date with its own story. 3.4.4 Online In order to create a falafel community and to obtain customer feedback and opinions, we plan to operate a website in which people can make comments and suggestions and ask questions. To encourage feedback ITom customers, Oasis Falafel plans to make downloadable coupons available to those who provide comments, suggestions or feedback to the website. 10 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 '~' ..-, -------- -..---..-...---...p------.- . . 4 Financial Documents 4.1 Summary of Financial Needs Oasis Falafel is seeking a $25,000 SBA APPROVED LOANS to help with: Start-up cost: · Kitchen and other equipment needs. · Remodeling the existing space. Ongoing Working capital: · Wages and Payroll taxes · Advertisement and promotions · Cost of goods sold and miscellaneous expenses. 4.2 Sources and Uses of Funds Use of Funds Source of Funds Activity Cost A B C D Leased Space Remodeling $10,000 $5,000 $5000 $0 Equipment + Supplies $35,000 $15,000 $20,000 $0 Operations +Working $10,000 $10,000 $0 $0 Capital + Line of Credit Total $55,000 $30,000 $25,000 $0 Sources: A - Owners Investment B - City ofIowa City Community Development Block Grant Program grant/loan C - Bank. loan - TBD (As of now, Oasis Falafel will not seek any commercial loan.) 11 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 .-., . ---- 4.3 Start-up Costs, Cash Flow and Balance Sheet Start-Up Costs Equipment $8,930 Licenses and filings $400 LLC filings and Legal $1,000 Accounting $500 Remodeling $10,000 Starting Inventory $2,629 Advertising $3,000 Rent (First month + Security deposit) $3,250 Existing kitchen equipment and other content $25,000 Total Start-Up Costs $54,996 Equipment List Price Capital Expenditure Sandwich Top Refrigerated Station $1,700 Counter Protector (SneezeGard) $650 Caster, 6" $75 Back Cover (60") $400 5 Year Compressor Warranty $75 Cash Register $300 Pots & Pans $450 Heating Lamp $100 Message Board $30 Blender (1 GAL) $750 Meat Grinder $800 Cutlery $100 Sign (indoor + outdoor) $3,000 Sub Total (Capital Expeuditure) $8,430 Sub Total (Supplies) $500 Total $8,930 12 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 .~ -_. -....--.....-, _.,-_...__..._......~"'..._.._.. ..-.-,.,-.--- - 13 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 -". '.--. ...., ---.......-- .. .----.-.----.-----..------- --- 1. CASH ON HAND (end of year) $28,968 2. CASH RECEIPTS (a) Cash Sales $222,801 (b) Collection from Credit Accounts $0 (c) Loan or other Cash Injection $0 3. TOTAL CASH RECEIPTS $222,801 4. TOTAL CASH AVAILABLE $44,604 5. CASH PAID OUT Cost of Goods Sold $33,237 (a) Purchases (Merchandise) $0 (b) Gross Wages (Excluding Withdrawals) $99,232 (c) Payroll Expenses (Taxes, etc.) $14,885 (d) Outside Services $0 (e) Supplies (Office & Operation) $0 (f) Repairs and Maintenance $2,400 (g) Advertising $9,600 (h) Car, Delivery & Travel $0 (i) Accounting & Legal $2,200 U} Rent (Fix + other)} $19,500 (k) Telephone $900 (I) Utilities $6,000 (m) Insurance $3,000 (n) Taxes (Real Estate, etc.) $0 (o) Interest $916 (p) Other Expenses (specify each below). $0 (q) Miscellaneous (Unspecified) $0 SUBTOTAL: $155,633 (s) Loan Principal Payment $4,609 (t) Capital Purchases (specify each) $0 (u) Other Start-Up Costs $0 (v) Reserve andlor Escrow (Specify) $0 (w) Owner's Withdrawal $0 6. TOTAL OPERATION EXPENSES $160,242 (Total 5a thru 5w) 6. TOTAL CASH PAID OUT (operating $193,479 expenses + cost of goods sold) 7. YEAR END PROFIT (LOSS) $29,322 (3 minus 6) 8. CASH POSITION AT YEAR END $29,326 (4 minus 6) Ratio Analysis Labor to Revenue Ratio 51% 14 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 Cash Flow Year 2 (Estimated) Estimated Total Year 2 1. CASH ON HAND (end of year) $63,031 2. CASH RECEIPTS $0 (a) Cash Sales $231,177 (b) Collection from Credit Accounts $0 (c) Loan or other Cash Injection $0 3. TOTAL CASH RECEIPTS $231,177 4. TOTAL CASH AVAILABLE $78,666 5. CASH PAID OUT $0 Cost of Goods Sold $33,237 (a) Purchases (Merchandise) $0 (b) Gross Wages (Excluding Withdrawals) $99,232 (c) Payroll Expenses (Taxes, etc.) $19,846 (d) Outside Services $0 (e) Supplies (Office & Operation) $0 (f) Repairs and Maintenance $2,400 (g) Advertising $6,600 (h) Car, Delivery & Travel $0 (i) Accounting & Legal $2,200 G) Rent (fixed + other) $19,500 (k) Telephone $900 (I) Utilities $6,000 (m) Insurance $3,000 (n) Taxes (Real Estate, etc.) $0 (0) Interest $733 (p) Other Expenses (specify each below). $0 (q) Miscellaneous (Unspecified) $0 SUBTOTAL: $160,412 (s) Loan Principal Payment $3,796 (t) Capital Purchases (specify each) $0 (u) Other Start-Up Costs $0 (v) Reserve and/or Escrow (Specify) $0 (w) Owner's Withdrawal $0 6. TOTAL OPERATION EXPENSES $13,276 (Total 5a thru 5w) 6. TOTAL CASH PAID OUT (operating $197,445 expenses + cost of goods sold) 7. YEAR END PROFIT (LOSS) $33,732 (3 minus 6) 8. CASH POSITION AT YEAR END $63,058 (4 minus 6) Ratio Analysis Labor to Revenue Ratio 52% 15 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 IBalance Sheet - Year 1 (Estimated) Estimated Start-Up Estimated Position Year Aug-04 End Assets Current Assets: Cash $2,041 $30,677 Marketable Securities $0 $0 Accounts Receivable (Net) $0 $0 Total Cu rrent Assets $2,041 $30,677 Fixed Assets: Equipment $33,930 $33,930 Leasehold improvement $10,000 $10,000 Inventory $2,879 $2,303 Less: Accumulated Dep. $0 $0 Total Fixed Assets $46,809 $46,233 Other Assets $3,000 $3,000 Total Assets $51,850 $79,911 Liability Current Liabilities: Accounts Payable $0 $0 Notes Payable (this year) $0 $5,525 Other: $0 $0 Total Current Liabilities $0 $5,525 Non-Current Liabilities: Long-Term Debt $25,000 $20,391 Less Notes Payable (this year) $0 $5,525 Other: $0 $0 Total Non-Current Liabilities $25,000 $14,866 Total Liability $25,000 $20,391 Equity Owners Investment $30,000 $30,000 Retained Eamings $0 $28,636 Total Equity $30,000 $58,636 Total Liability + Equity $55,000 $79,028 16 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 - ~ ,.....-----,.,. I Balance Sheet - Year 1 (Estimated) Estimated Estimated year start Year Aug-05 End Assets Current Assets: Cash $30,677 $63,485 Marketable Securities $0 $0 Accounts Receivable (Net) $0 $0 Total Current Assets $30,677 $63,485 Fixed Assets: Equipment $33,930 $33,930 Leasehold improvement $10,000 $10,000 Inventory $2,303 $2,303 Less: Accumulated Dep. $0 $0 Total Fixed Assets $46,233 $46,233 Other Assets $0 $0 Total Assets $76,911 $109,718 Liability Current Liabilities: Accounts Payable $0 $0 Notes Payable (this year) $460 $5,525 Other: $0 $0 Total Current Liabilities $460 $5,525 Non-Current Liabilities: Long-Term Debt $20,391 $15,595 Less Notes Payable (this year) $460 $5,525 Other: $0 $0 Total Non-Current Liabilities $19,931 $10,070 Total Liability $20,391 $15,595 Equity Owners Investment $30,000 $30,000 Retained Earnings $28,636 $61 ,444 Total Equity $58,636 $91,444 Total Liability + Equity $79,028 $107,038 17 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 nrr _ __ .·._....m..~....__ -,_._-- -,.,. -~ -'-'-"--~~-'-'--'---'-'---'- Finacial Results - Year 1 I Finacial Results· Year 2 $35,000 $70,000 $30,000 $60,000 $25,000 $50,000 $20,000 $40,000 $15,000 $30,000 $10,000 $20,000 $5,000 $10,000 $0 $0 ~ '" M V on "' .... '" '" 0 ~ N '" '" '" ;¡ '" '" '" '" '" ~ ~ ~ ($10,000) _ ë ë ë ë ë ë ë ë '" '" '" c ë ë ë ë ë ë ë ë ë ë ë '" '" '" 0 0 0 0 0 0 0 0 0 c ë ë ë ::E ::E ::E ::E ::E ::E ::E ::E ::E 0 0 0 0 0 0 0 0 0 0 0 0 ::E ::E ::E ::E ::E ::E ::E ::E ::E ::E ::E ::E 0 0 0 ::E ::E ::E ,-+-Income (Loss) ___ Net Sales Month End Balance-1 l::!___r~~~e (LOS~L_~-N~t Sales Month End Balance 4.4 Two-year Income Projection Totals STATEMENT OF INCOME FORCASTED Year 1 Net Sales $219,864 100.00% Cost of Goods Sold $32,823 14.93% Gross Profit $187,041 85.07% Operating Expenses $158,404 72.05% Operating Income (Loss) $28,636 13.02% Depreciation $0 0.00% Income (Loss) before Income Taxes $28,636 13.02% Federal and State Income Taxes $0 0.00% Net Income (Loss) $28,636 13.02% Totals RETAINED EARNINGS FORCASTED Year 1 Be9inning Balance $0 Owner Draw $0 Add Net Income (Loss) $28,636 Ending Balance $28,636 18 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 .. Totals STATEMENT OF INCOME FORCASTED Year2 Net Sales $228,129 100.00% Cost of Goods Sold $32,823 12.41% Gross Profit $195,306 87.59% Operating Expenses $162.499 55.74% Operating Income (Loss) $32,807 31.86% Depreciation $0 0.00% Income (Loss) before Income Taxes $32,807 31.86% Federal and State Income Taxes $0 0.00% Net Income (Loss) $32,807 31.86% Totals RETAINED EARNINGS FORCASTED Year2 Beginning Balance $28,636 Owner Draw $0 Add Net Income (Loss) $32,807 Ending Balance $61,444 4.5 Break-Even Analysis \I) $240 "C :;¡ $220 \I) ~ $200 I .<: I- $180 I-Total Sales ! ! $160 - Fixed Cost ! $140 Variable Cost' $120 $100 $80 $0 $50 $100 $150 $200 $250 Thousands 19 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 5 Attachments 5.1 Menu + Sales (estimated) D:ily D:ily IVbrtIiy NbrthIy Sale Sales (# D:ily Q:ISt d Sales (# IIIbrtIiy Q:ISt d ITEM Price urits) Sales ($) Item; ($) urits) Sales ($) Item; ($; All item; cales in Pita + Mdcle East style Salads + VecjEtalJles + Thini 5aJœ ttmrus $3.00 8 ø $2.00 218 $764 $74.~ BiÐa Grush $3.00 7 $25 $3.77 187 ~ $œ.C FalcteI + ttmrus $3.75 68 $257 $31.01 1778 $6,æ:¡ $003.~ FalcteI + BiÐa Grush $4.00 8 $34 $4.58 218 $874 $119.C SalacWeg..Y .es any $3.00 8 $25 $2.51 218 ~ $)5.~ FalcteI + ttmrus (f',I~ Sales - 1h, Fri, Så - CM!Iaged D:ily) $3.75 2B $100 $10.81 733 $2,700 $281.( Total food item; 129 476 $55.54 3354 $12,æ7 $1,4<1 Dim; - Q)ke ProdIICts $1.00 103 $156 $4167 2683 $4,025 $537.~ Pååo Q1iIE $1.00 13 $13 $1.29 310 $310 gæ.~ Totals 245 $643 tr1 6347 $16,701 $2,01 Sales Fæta- 1.2 20 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 ,-,- ..-.-....--......-.-...-.-....-- _.~--- --'-----"..--. --- ~-----_... 5.2 Cost of Labor (estimated) MAN =Manager/Partner(Naftaly Stramer) $35,000.0 AMN =ManageT/Partner (Ofer) 35,000 PTS =Part Time Staff - TBH $7.0 SMAN=Night ManageT - TBH $8.0 Weekday staff Saturday staff Hours Ståff 0:>' Staff .... C~st($) Cost ($) 10 -11 MAN + AMN + PTS 7 10-11 MAN + PTS+PTS 14 11 - 12 MAN + AMN + PTS 7 11 -12 MAN + PTS+PTS 14 12 -13 MAN + AMN + PTS 7 12 -13 MAN + PTS+PTS 14 13 -14 MAN + AMN + PTS 7 13 -14 MAN + PTS+PTS 14 14 - 15 MAN + AMN + PTS 7 14 -15 MAN + PTS+PTS 14 15 - 16 MAN + AMN + PTS 7 15 -16 MAN + PTS+PTS 14 16 - 17 MAN + AMN + PTS 7 16 - 17 MAN + PTS+PTS 14 17 -18 MAN + AMN + PTS 7 17 -18 MAN + PTS+PTS 14 18 -19 MAN + AMN + PTS 7 18 -19 MAN + PTS+PTS 14 19-20 MAN + AMN + PTS 7 Totals 126 20 - 21 MAN + AMN + PTS 7 Totals 77 Sunday staff Night staff Hours Staff ..uuu.~ Staffing Staff Cost($) Cost ($) 11- 12 MAN + PTS+PTS 14 22 - 23 SMAN + PTS + PTS 22 12 -13 MAN + PTS+PTS 14 23 - 00 SMAN + PTS + PTS 22 13 -14 MAN + PTS+PTS 14 00 - 01 SMAN + PTS + PTS 22 14 - 15 MAN + PTS+PTS 14 01 - 02 SMAN + PTS + PTS 22 15 - 16 MAN + PTS+PTS 14 02 - 03 SMAN + PTS + PTS 22 16 - 17 MAN + PTS+PTS 14 Totals 110 17 - 18 MAN + PTS+PTS 14 Totals 98 Total Labor Cost (Monthly) $8,269 21 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 5.3 Amortization Table for $25000.00 Loan at 4% (CDBG) Amortization Table for $25000.00 Loan at 4% (CDBG) Mont 9 10 11 12 1 2 3 4 5 ¡ Ve. 2004 2004 2004 2004 2005 2005 2005 2005 2005 20 Payment 1$ 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460 PrJnclpa 377.08 378.34 379.6 380.86 382.13 383.41 384.68 385.97 387.25 388 Paid 1$ Interest Paid ($ 83.33 82.08 80.82 79.55 78.28 77.01 75.73 74.45 73.16 71. Tola 83.33 165.41 246.23 325.77 404.06 481.06 556.79 631.24 704.4 776 Interest(S Balance(S 24622.92 24244.58 23864.99 23484.12 23101.99 22718.58 22333.9 21947.93 21560.68 2117 Mont 9 10 11 12 1 2 3 4 5 ¡ Vea 2005 2005 2005 2005 2006 2006 2006 2006 2006 20 Payment ($ 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460 Principa 392.44 393.75 395.06 396.38 397.7 399.03 400.36 401.69 403.03 404 Paid ($ Interest Paid ($ 67.97 66.66 65.35 64.03 62.71 61.39 60.06 58.72 57.38 56. Tola 984.08 1050.75 1116.1 1180.13 1242.84 1304.23 1364.28 1423 1480.39 1531 Interest ($ Balance ($ 19998.71 19604.96 19209.9 18813.52 18415.82 18016.79 17616.44 17214.74 16811.71 1640 Month 9 10 11 12 1 2 3 4 5 f Vea 2006 2006 2006 2006 2007 2007 2007 2007 2007 20 Payment ($ 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460 Princlpa 408.43 409.79 411.16 412.53 413.9 415.28 416.67 418.06 419.45 420 Paid 1$ Interest Paid ($ 51.98 50.62 49.25 47.88 46.51 45.13 43.74 42.36 40.96 39. Tola 1696.44 1747.06 1796.31 1844.2 1890.71 1935.83 1979.58 2021.94 2062.9 210: Interest(S Balance ($ 15186.11 14776.32 14365.16 13952.63 13538.73 13123.44 12706.77 12288.72 11869.27 1144 Mont 9 10 11 12 1 2 3 4 5 f Vea 2007 2007 2007 2007 2008 2008 2008 2008 2008 20 Payment ($ 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460 Principa 425.07 426.49 427.91 429.34 430.77 432.2 433.64 435.09 436.54 437 Paid ($ Interest Paid ($ 35.34 33.92 32.5 31.08 29.65 28.21 26.77 25.32 23.87 22. Tola 2212.72 2248.64 2279.15 2310.22 2339.87 2368.08 2394.85 2420.17 2444.05 2461 Interest ($ Balance(S 10177.44 9750.95 9323.04 8893.7 8462.93 8030.73 7597.09 7162 6725.48 628: Mont 9 10 11 12 1 2 3 4 5 f Vea 2008 2008 2008 2008 2009 2009 2009 2009 2009 20 Payment 1$ 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460.41 460 Prlncipa 442.39 443.86 445.34 446.83 448.32 449.81 451.31 452.82 454.33 455 Paid ($ Interest Paid ($ 18.02 16.55 15.07 13.58 12.1 10.6 9.1 7.6 6.09 4.1 22 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 "'-'-W- _._._'--,----~-~.~-----"._._._-,._-,._. --.--------. ~_n I Tola 2524.94 2541.49 2556.56 2570.14 2582.24 2592.84 2601.94 2609.54 2615.63 262 Inter..t($ Balance ($) 4964.7 4520.83 4075.49 3628.66 3180.35 2730.53 2279.22 1826.41 1372.08 916 23 OASIS FALAFEL 206 North Linn Street, Iowa City, Iowa 52240 -~ - ~ ..---.- ._-_..-~--~----~--,----_._-~---_..._----- .-,...,.,.-........-