HomeMy WebLinkAbout1998-05-12 ResolutionPrepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA (319)356-5040
RESOLUTION NO. 98-166
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO
ATTEST THE LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT
OF WAY BETWEEN THE CITY OF IOWA CITY, AND IOWA CITY COFFEE CO.
D/B/A THE JAVA HOUSE FOR A SIDEWALK CAFE
WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within
the City; and
WHEREAS, Iowa City Coffee Co. d/b/a The Java House applied for temporary use of the
public right-of-way at 21 1-1/2 E. Washington Street for a sidewalk cafe thereon; and
WHEREAS, the City staff has reviewed the application, location, and specifications for the
proposed sidewalk cafe and found these to be in compliance with the regulations adopted by
Ordinance 97-3764; and
WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and
WHEREAS, it is in the public interest to set forth the conditions regarding such use of the
public right-of-way, as enumerated in the License Agreement for Temporary Use of Public
Right-of-Way (hereinafter "license agreement").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
The Mayor and City Clerk are hereby authorized and directed to respectively sign and
attest said license agreement, and direct copies of this resolution together with the
application and signed license agreement to the applicant.
The City Clerk is hereby directed to record this Resolution and license agreement with
the Johnson County Recorder at City expense.
Passed and approved this ~[2th
ATTEST:
CITY'~LERK
day of Flay , 1998.
Ap ved by ,.
City Attorney's Office
clerk~avahs.res
Resolution No. 98-166
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
EASEMENT AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY
BETWEEN THE CITY OF IOWA CITY AND Iowa Ci~v Coffee Crimpany
FOR A SIDEWALK CAFE ON THE PUBLIC RIGHT-OF-WAY AT 211~ E. Washington Street
IOWA CITY, IOWA
Hawkeye Bay States
This Agreement is made between Limited Partnership {landowner), and
(tenant), (collectively referred to as
"Applicant") and the City of Iowa City, Iowa, a municipal corporation ("City").
WHEREAS, the City of Iowa City is the owner, custodian and trustee of the public right of
way within the City of Iowa City; and
WHEREAS, Applicant has applied for temporary use of the public right-of-way as a sidewalk
cafe; and c~ ~.
WHEREAS, City staff have examined the Applicant's request for a sidewalk.-c'af~e, ~ fdu~d
same to be in substantial compliance with City regulations; and ~; ~
WHEREAS, said application has also been examined by the Design Review Committee, which
recommended approval of the proposed sidewalk cafe, as submitted and/or as amended; and
WHEREAS, such temp0rarv use of the public right-of-way is not adverse to the public use
thereof; and
WHEREAS, so long as said proposed use is consistent with the conditions set forth in this
Agreement, said use is in the public interest.
2
NOW, THEREFORE, in mutual consideration of the promises herein, Applicant and City agree
as follows:
Applicant/Landowner Hawkeye Bay States Limited Partnership owns
certain real estate abutting the public right-of-way located in Iowa City, Iowa, at the
following street address:
Applicant/tenant ~.~0~ ~..~1~( CO~:I':i=~ C~I}.///~V/~, ~l~'l~.. occupies said
real estate abutting the public right-of-way located at said street address, and wishes
to use a portion of said right-of-way for location and operation of a sidewalk cafe, as
permitted by City regulations.
City staff and the Design Review Committee have reviewed Applicant's proposed use
of a portion of the right-of-way as set out in the Application and Schematic Diagram,
attached hereto as Exhibit A and incorporated by reference herein, and find Applicant's
proposed use to be compatible with the public's use thereof and that said use will not
adversely affect the City's interests.
..
Based on this review, the City now finds Applicant's proposed use of public right-of-
way to be in the public interest, and that it is appropriate to permit Applicant's
3
temporary use of the public right-of-way as a sidewalk cafe in accordance with this
Agraement, including2 Exhibit A, and also in conformance with all applicable local
regulations concerning sidewalk cafes.
City and Applicant agree this Agreement shall be binding upon the successors and
assigns of the Parties hereto, provided that no'assignment shall be made without the
written consent of both Parties to be attached hereto as a formal written Addendum.
Applicant acknowledges and agrees that this agreement is limited exclusively to the
location, use and purposes listed herein for a sidewalk cafe, that any other uses,
locations and purposes are not contemplated herein, and that any expansion of said
uses purposes or locations must be specifically agreed to in writing by the City of
Iowa City.
Applicant further acknowledges and agrees that no property right is conferred by this
agreement for the use of portions of the public right-of-way, that-the City is not
empowered to grant permanent or perpetual use of its right-of-way for private
purposes, that the City may order said locations and/or uses within the right-of-way
to cease and desist if, for any reason, the City determines that said right-of-way is
needed for a public use and should be cleared of any and all obstructions, as provided
by §364.12, Code of Iowa (1993), and that the Applicant shall not be entitled to any
compensation should the City elect to do so.
a
In the even~ ~na~ ~h_ '--~"''='~ consists of both
~----~^~ '.~_is ~aracra~h a~olies only to
tenan~ and a -=. , ..... and
-=e tanann. i__e =~=~t acrees to ~nde~ifv, defend
_== and e~-
hold ha~iess the C!ty, i~s
~ ~ =-v 5~ = ~ ~ claims, losses,
~'~=== .... - - ..~u-e, including
Da~enu cf reasonable
4
whole or in part by any act or omission of the tenant
including its agents or employees. The tenant further
agrees to provide the City with a certificate of insur-
ance coverage of the sidewalk cafe required by the
Ci~y's-schedule of Class I! insurance coverage.
Applicant further agrees to abide by all applicable federal, state, and local laws, and
to maintain said sidewalk cafe in accordance with the approved Schematic Diagram
contained in Exhibit A. Moreover, Applicant specifically agrees to comply with the
conditions herein, especially regarding storage location of outdoor furnishings and
equipment when the sidewalk cafe is not operating.
10.
In the event of a breach of this agreement, the City may, at its sole discretion, elect
to give written notice to Applicant to remove all equipment, furniture and/or other
19r/7
objects from the City's right-of-way, as provided in §364.12, Code of Iowa
In the event Applicant does not comply within the time period designated in the
written notice, the City may elect to remove, or direct removal of, any obstructions
from the right-of-way and charge the cost of such removal to Applicant for collection
in the manner of a property tax, as permitted by state and local law.
11.
In consideration for the City's concerns for public safety on the public right-of-
way, Applicant specifically acknowledges said safety concerns and agrees to
refrain from any and all special sales on alcoholic beverages in the sidewalk
care area (e.~.no "2 for 1" or "happy hour" specials). Applicant also agrees to
5
be responsible for proper education of Applicant's employees to comply with
this provision.
Applicant further agrees that there will be no increase in vehicular traffic on the
City Plaza o4-abutting right-of-way as a result of set-up or removal of the
sidewalk cafe furnishings or equipment and as noted in Exhibit A.
Dated this
Should any section of this agreement be found invalid, it is agreed that the
remaining portions shall continue in full force and effect as though severable
from the invalid portion.
/c~-//1 day of '7~,~. ~ 1~'9 ~.
CITY OF IOWA CITY, IOWA
Ma~yor
Applic!nt/Tenan~
arian arr, City Clerk
Ap_plicant,~Tenant
/~licant/Landowner John Solosk±
Applicant/Landowner
Applicant
Applicant
City AttOrney's Office
6
APPLICANT/OWNER'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this /L,} day of April, 1996 ,:~[, before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared John Soloski ,
to me personally known, and acknowledged the execution of the foregoing instrument to be
his/A~ voluntary act and deed and by him/~ voluntarily executed.
_..~_ D.I.. CHELF ' ~ MY CCUMISSION EXPIRES
......... Notary Public in and for the Sta~e of Iowa
APPLICANTFFENANT'S ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this ~)(~ day of /I~. , A.D. 19_~__, before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared
and , to me personally known, who, being by me duly sworn,
did say that they are the ~:~o.~ ~_..y,~- and ' , respectively, of
said corporation executing the within and foregoing instrument to which this is attached, that
(no seal has been procured by the said) corporation; that said instrument was signed (and
sealed) on behalf of (the seal affixed thereto is the seal of said) said corporation by authority
of its Board of Directors; and that the said/~"o.r'~ C ¢'on[~z,J~ and r _
as such officers acknowledged the execution of said instrument'to be the voluntary act and
deed of said corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this /~1 ~ day of ~
, 1998, before me,
Public in and for the State of Iowa, personally
appeared Ernest' b/. Lehman and Marian K. Karr, to me personally known, and, who, being
by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City
of Iowa City, iowa; that the seal affixed to the foregoing instrument is the corporate seal of
the corporation, and that the instrument was signed and sealed on behalf of the corporation,
by authority of its City Council, as contained in Resolution No. ~ ]~,~, passed by zhe
7
City Council on the /.,l '/"~ day of 7T~ , 1998, and that Ernest.
Leh_man. and Marian K. Karr acknowledged th~ execution of the instrument to be their
voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
legalSbey\lice nsa.swk
Notary Public in and for the State of Iowa
City of Iowa City
MEMORANDUM
Date: May 1, 1998
To: Design Review Committee
From: Jim Schoenfelder, DRC Staff Assistant
Re: Sidewalk Caf~ at 211-1/2 E. Washington Street (The Java House)
Iowa City Coffee Co. has submitted a renewal application for a sidewalk cafb at 211-1/2 E.
Washington Street (The Java House). The sidewalk caf~ ordinance requires that sidewalk cafes
be subject to the design review process of the Design Review Ordinance. Staff has reviewed
the design of the sidewalk cafb and has determined that the design of the caf~ is substantially
the same as the design approved last year.
The Committee has indicated that if the design of a caf8 is substantially the same as a
previously approved design, the Committee does not need to review a renewal application.
Therefore, the Committee will not be reviewing this application.
Two years ago, cafes started to use flower boxes as a means to delineate the location of the
sidewalk cafes for those individuals who are visually impaired. The Java House will be using
cedar wood planters once again this year. The Java House planters contained only wood chips
last year. This year's application indicates the planters will contain plants. As the Committee
requested last year, the applicant is encouraged to plant flowers in the planters in order to add
color to the streetscape.
CC:
Tara Cronbaugh
City Clerk
bc\memos\5-1 JS.doc
Prepared by: Charles Schmadeke, Director, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-
5141
RESOLUTION NO. 98-167
RESOLUTION ACCEPTING THE WORK FOR CONTRACT 2 OF THE
WASTEWATER TREATMENT CONNECTION PROJECT, ALSO KNOWN AS
NAPOLEON PARK PUMPING STATION AND NORTH PLANT
IMPROVEMENTS PROJECT.
WHEREAS, the Engineering Division has recommended that the work for construction of Contract
2 of the Wastewater Treatment Connection Project, as included in a contract between the City of
Iowa City and Kleiman Construction Inc., of Cedar Rapids, Iowa, dated June 26, 1996, be
accepted and
WHEREAS, the performance and payment bond has been filed in the City Clerk's office,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 12th day of
A1-FEST: Ci~ERK ~.
May ,19 98
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
pweng\res\contcac2.doc
ENGINEER'S REPORT
CITY OF I0 WA CITY
May 7, 1998
Honorable Mayor amd City Council
Iowa City, Iowa
Re: Contract 2 of the Wastewater Treatment Connection Project
Also known as Napoleon Park Pumping Station
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of Contract 2 of the Wastewater Treatment
Connection Project has been completed by Kleiman Construction, Inc. of Cedar
Rapids, Iowa, in substantial accordance with the plans and specifications
prepared by Stanley Consultants, Inc.. The required performance and payment
bonds are on file in the City Clerk's Office.
The final contract price is $5,771,952.20.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Charles Schh~adeke, P.E.
Public Works Director
410 E~t$'r W ~.SIIIN(;I'ON firREEl' * IOWA CITY, |OWA 52240-1826 * 1319) 356-5000 · F~,X (319) 356-5009
Prepared by: Chuck Schmadeke, Director, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-
5141
RESOLUTION NO. 98-168
RESOLUTION AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC
WORKS TO ACT ON THE ClTY'S BEHALF IN SECURING PERMITS FOR
CONSTRUCTION OF PUBLIC IMPROVEMENTS.
WHEREAS, permission from various City, County, State and Federal agencies must be obtained
prior to construction of many public improvements; and
WHEREAS, an authorized representative of the City must sign the permits prior to
commencement of work; and
WHEREAS, the City Council has been advised and does believe it is in the City's interest to
authorize the Director of Public Works to make application for and execute permits on the City's
behalf for the construction of public improvements, now and in the future, without City Council
review and authorization.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT the Director of Public Works is hereby authorized and directed to make application
and execute necessary permits for the construction of public improvements as set forth above.
Passed and approved this 12th
day of Ma.y ,1998.
ATTEST:c~ -~. ~
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
X
X
X
X
X
X
x
pweng\res\pubimpr. doc
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Doug Boothroy, Director of HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121
RESOLUTION NO. 98-169
RESOLUTION AUTHORIZING EXECUTION OF CONSOLIDATED ANNUAL CONTRI-
BUTIONS CONTRACT, RENTAL CERTIFICATE AND RENTAL VOUCHER PROGRAM.
PROJECT NO IAO22V08001
WHEREAS, the City of Iowa City (the "Local Authority") proposes to enter into a revised
contract (the "Consolidated Annual Contributions Contract") with the United States of
America (the "Government") with respect to any "Project" as defined in the Consolidated
Annual Contributions Contract and which at any time now or hereafter is incorporated under
the terms of such Contract; and
WHEREAS, entering into said Contract is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE LOCAL AUTHORITY THAT:
The Consolidated Annual Contributions Contract is hereby approved and accepted
both as to form and substance and the Mayor or Mayor Pro tern is hereby authorized
and directed to execute said Contract in two copies on behalf of the Local Authority,
and the City Clerk is authorized and directed to impress and attest the official seal of
the Local Authority on each such counterpart and to forward said executed
counterparts, or any of them, to the Government, together with such other
documents evidencing the approval and authorizing the execution thereof as may be
required by the Government.
Whenever the following terms are used in this Resolution, the same, unless the
context shall indicate another or different meaning or intent, shall be construed, and
are intended to have meanings as follows:
(1) "Resolution" shall mean this Resolution.
(2)
All other terms used in this Resolution and which are defined in the revised
Consolidated Annual Contributions Contract shall have the respective
meanings ascribed thereto in the revised Consolidated Annual Contributions
Contract.
3. This Resolution shall take effect immediately.
Passed and approved this 12th
ATTEST: CIT~LERK
hisasst\res~contr21 .doc
day of Ma~v , 1998.
City Attorney's Office
Resolution No. 98-169
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
X
X
X
X
X
X
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243
RESOLUTION NO. 98-170
RESOLUTION APPROVING THE PRELIMINARY PLAT OF WALNUT RIDGE
PARTS SIX AND SEVEN, IOWA CITY, IOWA.
WHEREAS, the applicant, Southgate Development Company, on behalf of the owner,
John W. Kennedy Estate and Dorothy Kisner, filed with the City Clerk of Iowa City, Iowa, an
application for approval of the preliminary plat of Walnut Ridge, Parts Six and Seven; and
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the preliminary plat and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after
due deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances
of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The preliminary plat of Walnut Ridge Parts Six and Seven, Iowa City, Iowa, is hereby
approved.
The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and
directed to certify this resolution, which shall be affixed to the plat after passage and
approval by law.
Passed and approved this 12th day of Nay , 1998.
ppdadmin/res~alnut78.doc
Resolution No. 98-170
Page 2
It was moved by Norton and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X
X
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
February 27, 1998 (For March 5 meeting)
Planning & Zoning Commission
Scott Kugler, Associate Planner
SUB98-000!. Walnut Ridge, Parts 6 & 7
All deficiencies associated with this preliminary plat have been corrected. A grading plan
and a sensitive areas site plan will have to be approved prior to City Council consideration
of plat. This plat is ready to be voted on by the Commission.
At the February 19 meeting, a question was raised about the neighborhood open space
requirements for this subdivision. Since the previously approved preliminary plat for this
property has expired, the property is now subject to any changes in the zoning or
subdivision regulations that may have occurred since the approval of the expired plat. The
need for compliance with the Sensitive Areas Ordinance has already been discussed in
previous reports to the Commission. Likewise, the Neighborhood Open Space Ordinance
also applies to this development.
The Neighborhood Open Space Plan includes Walnut Ridge within the Clear Creek
neighborhood open space district. This district is listed as having a neighborhood open
space deficit of 18.13 acres, but that the need for open space in this area is not pressing
until more development occurs. Potential resources for neighborhood open space included
Camp Cardinal, and the possibility of a Mormon Trek Handcart Trail. The proposed 66.68
acre subdivision requires a total of 0.3 acres of open space. Because the open space
calculations are based on the potential density of development, and the underlying zoning
for this parcel is RR-1, Rural Residential, the open space requirement is relatively small in
comparison to the overall development. The Parks and Recreation Commission will be
discussing this plat and making a recommendation to City Council at its March 11 meeting.
The Planning and Zoning Commission could either make its recommendation subject to the
recommendation of the Parks and Recreation Commission, or make its own
recommendation regarding how to handle the open space requirement.
Earlier plats for this development have contained areas of common private open space,
generally located along drainageways or streams and at the perimeter of the property. At
one point, a trail system was being proposed throughout this private open space network.
However, when the revised OPDH plan was approved in 1994, the trail system was
dropped from the plans. Parts 6 and 7 contain similar areas of private open space that
could likely accommodate a trail system, but none is being proposed. Given the relatively
small amount of open space required the Parks and Recreation Director feels that fees in
lieu of the actual dedication of open space may be preferable in this situation. The location
and configuration of common private open space being proposed with this plat does not
appear to lend itself to the establishment of a neighborhood park. The developer has
indicated that he would rather dedicate the common open space areas already being
provided than pay an additional fee. This issue will have to be resolved by Council, with
consideration given to the recommendations of the two Commissions and the desire of the
applicant. Staff concurs with the assessment of the Parks and recreation Director, and
feels that fees in lieu of the dedication of park land would be more appropriate in this
situation. The maintenance costs associated with a small public park in this area relative to
the public benefit that would be gained makes the dedication of the proposed common
open space areas questionable.
STAFF RECOMMENDATION:
Staff recommends that SUB98-0001, a request for preliminary plat approval of Walnut
Ridge, Parts 6 and 7, a 66.68 acre, 20-lot residential subdivision located at the north
terminus of Kennedy Parkway, be approved, subject to the approval of a grading plan and a
sensitive areas site plan prior to Council consideration of the preliminary plat, and subject
to the recommendations of the Parks and Recreation Commission regarding the
Neighborhood Open Space requirements for this development.
Approved by: /~~/~
Robert Miklo, Senior Planner
Department of Planning and
Community Development
Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5243
RESOLUTION NO. 98-171
RESOLUTION APPROVING FINAL PLAT OF WALNUT RIDGE, PART SIX, IOWA CITY,
IOWA.
WHEREAS, the applicant, Southgate Development Company, on behalf of the owner, John W.
Kennedy Estate and Dorothy Kisner, filed with the City Clerk the final plat of Walnut Ridge, Part
Six, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Iowa City,
Johnson County, Iowa, to wit:
Commencing at the Southwest Corner of the Southeast Quarter of the Fractional
Southwest Quarter, of Section 7, Township 79 North, Range 6 West of the Fifth
Principal Meridian; Thence N00°23'09"E (A RECORDED BEARING), along the
West Line of the East One-Half, of the Fractional West One-Half, of said Section
7, a distance of, 2981.61 feet, to the Northwest Corner 1 Ridge, Part Five, in
accordance with the Platz thereof Recorded in Plot Book 36, at Page 297, of the
Record I Johnson County Recorder's Office, and the POINT OF BEGINNING;
Thence continuing N00°23'09"E, along said W. 757.89 feet; Thence
S89°36'51"E, 100.83 feet; Thence N66°13'54"E, 139.05 feet; Thence
N79°18'37"E, 282.49 feet; Thence S75°16'41"E, 157.08 feet; Thence
N51 °37'54"E, 139.25 feet; Thence S40°29'02"E, 304.04 feet; Thence
N53°46'48"E 280.47 feet; Thence S89°37'06"E, 129.59 feet, to a Point on the
East Line of the East One-Half of the Fractional West One-Half of said Section 7;
Thence S00°22'54"W, along said East Line, 728.98 feet, to the Northeast Corner
of said Walnut Ridge Part Five; Thence N89°37'06"W, along the North Line of
said Walnut Ridge, Part Five, 129.48 feet; Thence N83°38'19"W, along said
North Line, 60.08 feet; Thence N78°39'30"W, along said North Line, 443.62 feet;
Thence S81°20'49"W, along said North Line, 239.43 feet; Thence S69005'17"W,
along said North Line, 491.81 feet, to the POINT OF BEGINNING. Said tract of
land contains 20.44 acres, more or less, and is subject to easements and
restrictions of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and
recommended that said final plat and subdivision be accepted and approved; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with
the free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(1997) and all other state and local requirements.
Resolution No. 98-171
Page 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
The Mayor and City Clerk of the City of Iowa City, Iowa, are'hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to certify a copy of this resolution, which shall be affixed to the final
plat after passage and approval by law. The City Clerk shall record the legal documents
and the plat at the office of the County Recorder of Johnson County, Iowa at the expense
of the owner/subdivider.
Passed and approved this 12th day of Ma.y ,1998.
It was moved by Thornberry
adopted, and upon roll call there were:
and seconded by Norton the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdadrnin~'es\walnut6.doc
To: Planning and Zoning Commission
Item: SUB98-0006. Walnut Ridge, Part 6
Final Plat
GENERAL INFORMATION:
Applicant:
Contact person:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
Applicable Code requirements:
File date:
45-day limitation period:
60-day limitation period:
STAFF REPORT
Prepared by: Scott Kugler
Date: April 16, 1998
Southgate Development Company
325 E. Washington Street
Iowa City, Iowa 52240
Phone: 337-4195
MMS Consultants
1917 S. Gilbert St.
Iowa City, IA 52240
Phone: 351-8282
Final plat approval
To create a 12-lot residential
subdivision
North terminus of Kennedy Parkway
20.44 acres
PDH-1, Planned Development Housing
Overlay
North:
East:
South:
West:
Vacant, PDH-1;
Undeveloped, P;
Residential, PDH-1;
Undeveloped, ID-RS.
Residential, 2-8 dwelling units per acre
Chapter 14-7, Land Subdivisions
March 26, 1998
May 10, 1998
May 25, 1998
2
BACKGROUND INFORMATION:
The applicant, Southgate Development Company, is requesting a final plat of Walnut Ridge,
Part 6, a 20.44 acre, 12-1ot residential subdivision located in the OPDH-1, Planned
Development Housing Overlay zone at the north terminus of Kennedy Parkway. A final
OPDH plan is also being requested, but is not subject to review by the Commission. In the
case of a single-family subdivision, the final plat and final OPDH plan will essentially be the
same, but the Commission need not take any action on the OPDH plan.
The preliminary OPDH plan and plat for Parts 6 and 7 of Walnut Ridge was recently
recommended for approval by the Commission, and is under consideration by the City
Council. The Commission's recommendation regarding the final plat should be subject to the
approval of the preliminary plat prior to Council consideration of the final plat. Based on the
Council's planned meeting schedule, it appears that the preliminary plat will be considered by
the Council at its May 12 meeting.
ANALYSIS:
The proposed final plat appears to be in general conformance with the City's subdivision
regulations and the pending preliminary plat. However, Public Works has not yet had the
opportunity to review the most recent version of this plat, submitted on April 10. Staff
recommends deferral pending review of the plat by the Public Works Department. If the plat
is in order prior to the April 16 meeting, the Commission may proceed with its vote on this
item. Legal papers and construction drawings have been received and are under review.
Each will have to be approved prior to Council consideration of the final plat.
Subdivision Design: The development of Part 6 will include the extension of one existing
street, Kennedy Parkway, and one new street, Burr Oak Court. Burr Oak Court is to be a cul-
de-sac extending west from Kennedy Parkway and providing access to eleven of the twelve
proposed lots. A note has been added to the plat restricting direct vehicular access to lots
59 and 69 from Kennedy Parkway, which is a collector street. One lot, lot 70, is to have
frontage only on Kennedy Parkway and therefore will have direct access to the collector
street. In general, direct access to a collector street is not prohibited, but where an
alternative access is possible from a local street the local street should be utilized. One
access directly onto Kennedy Parkway should have little impact on its function as a collector
street.
A number of the infrastructure standards were waived for this development as part of the
preliminary OPDH plan review, such as street and right-of-way widths, storm water
detention, and the provision of sidewalks. The construction drawings will be reviewed with
respect to the waivers approved as part of the preliminary OPDH plan. As a result, this
development should be consistent with the existing portions of Walnut Ridge in terms of
public improvements.
Neighborhood Open Space: This subdivision is subject to the Neighborhood Open Space
Ordinance, which requires that a total of .1 acres be dedicated for park land, or that an
equivalent amount in fees be paid in lieu of the actual dedication of the park land. The Parks
and Recreation Commission recommended that fees be required in lieu of the dedication of
park land for the balance of the property. Staff recommends that the legal papers provide for
the payment of fees in lieu of the dedication of park land to meet this requirement.
The plat does indicate that a total of 4.1 acres of private common open space is being set
aside in two outlots located along a stream corridor that runs along the south side of the
subdivision, and along the east boundary of the property. These areas contain "pedestrian
access (greenway) easements" to allow residents to make use of these areas, although no
trails through these areas are being proposed.
Sensitive Areas Ordinance: A stream corridor is located along the south edge of the subject
property, and was shown on the preliminary plat. The final plat and final OPDH plan show
the 30 foot stream corridor and its buffer area as an easement, which must remain
undisturbed except for essential public utilities.
Tap-on/Extension Fees: A watermain extension fee of 8395 per acre is required for this
development, as well as a sanitary sewer tap-on fee of $1345.12 per acre.
STAFF RECOMMENDATION:
Staff recommends that SUB98-0006 be deferred pending Public Works' review of the most
recent plat submitted for this application. Upon approval of the plat by Public Works, staff
recommends that the request for a final plat of Walnut Ridge, Part 6, a 20.44 acre, 12-1ot
residential subdivision located at the north terminus of Kennedy Parkway, be approved,
subject to Council approval of the preliminary plat prior to its consideration of the final plat,
and subject to staff approval of construction drawings and legal papers, providing for the
dedication of fees in lieu of park land dedication, prior to Council consideration of the final
plat.
ATTACHMENTS:
1. Location map.
2. Final plat.
Approved by:
Jeff Davidso" ' n, Assistant Director
Department of Planning and
Community Development
66 67
63
I I
I I
68 II
69
LEGEND AND NOTES
_6t 60 .5.9.
OLK~
FINAL PLAT and OPDH PLAN
W-~ PA~T S~X
Iowa Cit~, Iowa
LOT CUF~ ~'GMENT TABLE
20.44 o~es
LEGEND AND NOTES
~ ........ FINAL PLAT and OPDH PLAN
............ PART SIX
..'a~.~IF~TIN2~=~T Iowa City Iowa
LOT CURVE SEGMENT TABLE
~ 66 67 ~',',68 ~ ,~
.... ~. .~- 70 ~ ..
' "64 -' !l 60 59
~ ' ~' 62 .... ~
fB~ --~
............ t ;~--~ , ..
~ ~, ~, ~ City of Io~ C1fy ,~-~
~ I~,1-'~,1 ..... / ~-~ ...... ~ ,~ ~' ,.-'-+x~ ,~'~ Final Plat and OPDH Plan l_ .'='~ I
i~ ................ . .... . .....~ ~ ~A~UT RIDGE - PART SIX
Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5243
RESOLUTION NO. 98-172
RESOLUTION APPROVING FINAL PL:AT OF WALNUT RIDGE, PART SEVEN,
IOWA CITY, IOWA.
WHEREAS, the applicant, Southgate Development Company, on behalf of the owner, John W.
Kennedy Estate and Dorothy Kisner, filed with the City Clerk the final plat of Walnut Ridge, Part
Seven, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Iowa City,
Johnson County, Iowa, to wit:
Fifth Principal Meridian Iowa City, Commencing at the Southwest Corner of the
Southeast Quarter of the Fractional Southwest Quarter, of Section 7, Township
79 North, Range 6 West of the Fifth Principal Meridian; Thence N00°23'09"E (A
RECORDED BEARING), along the West Line of the East One-Half of the
Fractional West One-Half, of said Section 7, a distance of 2,981.61 feet, to the
Northwest Corner of Walnut Ridge, Part Five, in accordance with the Plat thereof
Recorded in Plat Book 36, at Page 297, of the Records of the Johnson County
Recorder's Office; Thence continuing N00°23'09"E, along said West Line, 757.89
feet; Thence S89°36'51"E, 100.83 feet; Thence N66°13'54"E, 139.05 feet;
Thence N79°18'37"E, 282.49 feet; Thence S75°16'41'E, 157.08 feet; Thence
N51°37'54"E, 139.25 feet to the POINT OF BEGINNING; Thence N40°29'02"W,
146.81 feet; Thence N49°30'58"E, 76.17 feet; Thence N08°07'31"E, 532.82 feet;
Thence N61°25'42"E, 121.63 feet; Thence S89°37'06"E, 413.91 feet, to a Point
on the East Line of the East One-Half of the Fractional West One-Half of said
Section 7; Thence S00°22'54"W, along said East Line, 810.40 feet; Thence
N89°37'06"W, 129.59 feet; Thence S53°46'48"W, 280.47 feet; Thence
N40~'29'02"W, 304.04 feet, to the POINT OF BEGINNING. Said Tract of land
contains 11.09 acres, more or less, and is subject to easements and restrictions
of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and
recommended that said final plat and subdivision be accepted and approved; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with
the free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(1997) and all other state and local requirements.
Resolution No. 98-172
Page 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons·
The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to certify a copy of this resolution, which shall be affixed to the final
plat after passage and approval by law. The City Clerk shall record the legal documents
and the plat at the office of the County Recorder of Johnson County, Iowa at the expense
of the owner/subd ivider.
Passed and approved this 12th day of May ,1998.
ATTEST:C~ ~. ~
It was moved by Vanderhoef and seconded by
adopted, and upon roll call there were:
Thornberry the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdadrninVes\walnut7 .do(:
STAFF REPORT
To: Planning and Zoning Commission
Item: SUB98-0007. Walnut Ridge, Part 7
Final Plat
GENERAL INFORMATION:
Applicant:
Contact person:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
Applicable Code requirements:
File date:
45-day limitation period:
60-day limitation period:
Prepared by: Scott Kugler
Date: April 16, 1998
Southgate Development Company
325 E. Washington Street
Iowa City, Iowa 52240
Phone: 337-4195
MMS Consultants
1917 S. Gilbert St.
Iowa City, IA 52240
Phone: 351-8282
Final plat approval
To create an 8-lot residential
subdivision
North of Kennedy Parkway
11.09 acres
PDH-1, Planned Development Housing
Overlay
North:
East:
South:
West:
Vacant, PDH-1;
Undeveloped, P;
Residential, PDH-1;
Undeveloped, ID-RS.
Residential, 2-8 dwelling units per acre
Chapter 14-7, Land Subdivisions
March 26, 1998
May 10, 1998
May 25, 1998
2
BACKGROUND INFORMATION:
The applicant, Southgate Development Company, is requesting a final plat of Walnut Ridge,
Part 7, an 11.09 acre, 8-lot residential subdivision located in the OPDH-1, Planned
Development Housing Overlay zone north of Kennedy Parkway. A final OPDH plan is also
being requested, but is not subject to review by the Commission. In the case of a single-
family subdivision, the final plat and final OPDH plan will essentially be the same, but the
Commission need not take any action on the OPDH plan.
The preliminary OPDH plan and plat for Parts 6 and 7 of Walnut Ridge was recently
recommended for approval by the Commission, and is under consideration by the City
Council. The Commission's recommendation regarding the final plat should be subject to the
approval of the preliminary plat prior to Council consideration of the final plat. Based on the
Council's planned meeting schedule, it appears that the preliminary plat will be considered by
the Council at its May 12 meeting.
The Commission will also be considering a final plat for Walnut Ridge, Part 6, at its April 16
meeting. Since Part 7 is not contiguous with previously approved portions of Walnut Ridge,
approval of Part 7 should be subject to the approval of Part 6. Part 7 will have no access via
an approved and accepted public street until the portion of Kennedy Parkway contained in
Part 6 is developed.
ANALYSIS:
The proposed final plat appears to be in general conformance with the City's subdivision
regulations and the pending preliminary plat. However, Public Works has not had the
opportunity to complete its review of the most recent version of this plat, submitted on April
10. Staff recommends deferral pending Public Works' review of the plat. If the plat is in
order prior to the April 16 meeting, the Commission may proceed with its vote on this item.
Legal papers and construction drawings have been received and are under review. Each will
have to be approved prior to Council consideration of the final plat.
Subdivision Design: The development of Part 7 will include the extension of one existing
street, Kennedy Parkway, and one new street, Sumac Court. Sumac Court is to be a cul-de-
sac extending northeast from Kennedy Parkway and providing access to all of the proposed
lots. A note has been added to the plat restricting direct vehicular access to lots 71 and 78
from Kennedy Parkway, which is a collector street. Access along the local street is preferred
where available.
A number of the infrastructure standards were waived for this development as part of the
preliminary OPDH plan review, such as street and right-of-way widths, storm water
detention, and the provision of sidewalks. The construction drawings will be reviewed with
respect to the waivers approved as part of the preliminary OPDH plan. As a result, this
development should be consistent with the existing portions of Walnut Ridge in terms of
public improvements.
Neighborhood Open Space: This subdivision is subject to the Neighborhood Open Space
Ordinance, which requires that a total of .05 acres be dedicated for park land or an equivalent
amount in fees be paid in lieu of the actual dedication of the park land. The Parks and
Recreation Commission recommended that fees be required in lieu of the dedication of park
land for the balance of the property. Staff recommends that the legal papers provide for the
payment of fees in lieu of the dedication of park land to meet this requirement.
Tap-on/Extension Fees: A watermain extension fee of $395 per acre is required as a result of
this development. In addition, a sanitary sewer tap-on fee of $1345.12 is required.
STAFF RECOMMENDATION:
Staff recommends that SUB98-0007 be deferred pending Public Works' review of the most
recent plat submitted for this application. Upon approval of the plat by Public Works, staff
recommends that the request for a final plat of Walnut Ridge, Part 7, an 11.09 acre, 8-lot
residential subdivision located north of Kennedy Parkway, be approved, subject to Council
approval of the preliminary plat and the final plat for Walnut Ridge, Part 6, prior to its
consideration of this final plat, and subject to staff approval of construction drawings and
legal papers, providing for the dedication of fees in lieu of park land dedication, prior to
Council consideration of this final plat.
ATTACHMENTS:
1. Location map.
2. Final plat.
Approved by:
Jeff Davidson, Assistant Director
Department of Planning and
Community Development
LOCATION MAP' Walnut Ridge
SUB98-0006 & 0007
FINAL PLAT and OPDH PLAN
PART SEVEN
Iowa City, Iowa
1917 K G[LI]~T STR~ ~uth~ta D~wlop~umt Company,
· WA ~, 10~ 5~ M~ City, M~
Jo~ W ~y ~ ~ ~R~:
e/o ~el ~y ~ E ~t
410 W~, b~ City, h ~ City, ~
Point of Beginning_.
' LOT CURVE 8EGluENT TABLE '
., ....
I nn ,
LEGEND AND NOTES
.............. · ~'T-~-4*v tilts
~ ~ City of Io~ City
.-if-//./::~ ........... ~ -
~ MMS CO.S~T~, INC
RIDGE - P~T SE~N .......... ~ ......
Form 653.C Page 2
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of Johnson County, Iowa:
The Council of the City of Iowa City, in said County met on May 12, 1998, at the place and hour set
in the notice, a copy of which accompanies this certificate and is certified as to publication. Upon
taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made
by them, gave final consideration to the proposed amendment(s) to the budget and modifications
proposed at the hearing, if any. Thereupon, the following resolution was introduced.
RESOLUTION NO. 98-173
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE
30, 1998 (AS AMENDED LAST ON SEPTEMBER 9, 1997)
Be it Resolved by the Council of the City of Iowa City, Iowa:
Section1. Following notice published May 1, 1998 and the public bearing held on May 12, 1998,
the current budget (as previously amended) is amended as set out herein and in the detail by fund
type and activity that supports this resolution which was considered at that hearing:
Total Budget
as Certified Total Budget after
or Last Current Current
Amended Amendment Amendment
REVENUES & OTHER FINANCING SOURCES
Taxes Levied on Property 1 20,424,857 0 20,424,857
Less: Uncollected Property Taxes-Levy Yea 2
= Net Current Property Taxes 3 20,424,857 0 20,424,857
Delinquent Property Taxes 4
TIF Revenues 5 62,000 62,000
Other City Taxes 6 456,000 456,000
Licenses & Permits 7 543,200 100.000 643,200
Use of Money & Property 8 3,066,127 1,224.375 4,290,502
Intergovernmental 9 20,532,963 1,057,379 21,590,342
Charges for Services 10 29,324,180 1,791,128 31,115,308
Special Assessments 11 41,110 41,110
Miscellaneous 12 3,383,729 (402,943) 2,980,786
Other Financing Sources: 13 112,647,197 (16,386,562) 96,260,635
Total Revenues & Other Sources 14 190,440,253 (12,575,513) 177,864,740
EXPENDITURES & OTHER FINANCING USES
Community Protection 15 11,520,876 936,834 12,457,710
(police,fire,street lighting, etc.)
Human Development 16 14,972,571 (166,601) 14,805,970
(health, library, recreation, etc.)
Home & Community Environment 17 98,768,402 (9,569,658) 89,198,744
(garbage, streets, utilities, etc.)
Policy & Administration 18 6,057,703 530,630 6,588,333
(mayor, council, clerk, legal, etc.)
Non-Program
Total Expenditures 19 131,319,552 (8,268,795) 123,050,757
Less:
Debt Service 20 11,472,254 (1,194,298) 10,277,956
Capital Projects 21 63,194,597 (6,818,523) 56,376,074
Net Operating Expenditures 22 56,652,701 (255,974) 56,396,727
Transfers Out 23 77,530,196 (7,640,193) 69,890,003
Total Expenditures/Transfers Out 24 208,849,748 (15,908,988) 192,940,760
Excess Hevenues & Other Sources OVer
(Under) Expenditures/Transfers Out 25 (18,409,495) 3,333,475 (15,076,020)
Beginning Fund Balance July 1 26 74,641,424 54,823 74,696,247
Ending Fund Balance June 30 27 56,231,929 3,388,298 59,620,227
Reason:
Increases in revenues and expenditures, including revisions to capital improvemenl projects as not
in the notice of public hearing.
Passed this ~]~ th d~y.~ rvla~/ ,1998.~ ~_ _
Resolution No. 98-173
Page 2
It was moved by Kubby and seconded by
adopted, and upon roll call there were:
O'Donnell
AYES: NAYS: ABSENT:
X
X
X
X
X
the Resolution be
Champion
I(ubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by Steven Nasby, Associate Planner, 410 E. Washington, Iowa City, IA 52240, (319)356-5248
RESOLUTION NO. 98-174
RESOLUTION ADOPTING IOWA CITY'S FY99 ANNUAL ACTION PLAN,
THAT IS PART OF THE CONSOLIDATED PLAN (CITY STEPS),
AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL
NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS
THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE CONSOLIDATED
PLAN.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the
City of Iowa City, Iowa, to prepare and submit an Annual Action Plan for FY99 as part of
the City's Consolidated Plan (CITY STEPS) to plan for the use of federal funds to assist
lower income residents with housing, jobs and services; and
WHEREAS, the Iowa City Housing and Community Development Commission has held a
series of meetings regarding the use of federal Community Development Block Grant
(CDBG) and HOME Investment Partnership (HOME) funds for fiscal year 1999; and
WHEREAS, the City has disseminated information, received public input and held a public
hearing on the FY99 Annual Action Plan; and
WHEREAS, the Annual Action Plan contains the allocation of CDBG and HOME funds
attached hereto as Exhibit A; and
WHEREAS, adoption of the Annual Action Plan for FY99 will make Iowa City eligible for
federal and state funds administered by the U.S. Department of Housing and Urban
Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of
the Annual Action Plan for FY99 and submission to the U.S. Department of Housing and
Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The City of Iowa City Annual Action Plan for FY99, filed in the office of the City
Clerk, be and the same is hereby approved and adopted.
The City Manager of Iowa City is hereby authorized and directed to submit the City
of Iowa City Annual Action Plan for FY99 to the U.S. Department of Housing and
Urban Development, and is further authorized and directed to provide all the
Resolution No.
Page 2
98-174
necessary certifications required by the U.S. Department of Housing and Urban
Development in connection with said Plan.
The City Manager is hereby designated as the Chief Executive Officer and
authorized to act on behalf of the City of Iowa City in connection with the City of
Iowa City Annual Action Plan for FY99o
Passed and approved this 12th day of May
,1998.
Approved by
City Atfomey's Of~c'6"
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Kubby the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdcdbg\res\actplan.doc
EXHIBIT A
ECONOMIC DEVELOPMENT PROJECTS
Business Expansion: Toms Precision Optics
Request
$105.000
Subtotal $105, 000
HCDC ($/12/98)
Recommendation
$ 75,000
$ 75,000
PUBLIC FACILITIES PROJECTS
Facility Rehabilitation: Neighborhood Centers of Johnson Co. $ 21,140
Shelter Rehabilitation: Emergency Housing Project $ 49,645
Facility Rehabilitation: Community Mental Health Center $ 33,300
Acquisition of Building: Iowa Center for AIDS Resources & Education $150,000
Subtotal $254,085
$ 12,500
$ 25,945
$ 20,140
$120.000
$178,585
PUBLIC SERVICE PROJECTS
Furniture Project: Domestic Violence Intervention Program
Transitional Housing Support Services: Successful Living
Transitional Housing Support Services: HACAP
Aid to Agencies
$ 8,300
$ 11,000
$ 12,387
$105,000
Sub~l$136687
$ 8,300
$ 11,000
$ 10,687
$105.000
$13~987
HOUSING PROJECTS
Acquisition & Rehab: Greater Iowa City Housing Fellowship
First Home Program: City of Iowa City
Senior Rental Housing Construction: Pdverview Place Apartments
Housing Rehabilitation: City of Iowa City
Small Repair Program: Elderly Services Agency
Tenant Based Rent Assistance: Iowa City Housing Authority
Tenant to Owner Program: Iowa City Housing Authority
$427,040
$ 50,000
$180,000
$5O5,OOO
$ 30,0O0
$150,000
$100.000
Sub~l$1,442,040
$300,040
$ 30,000
$ 90,O00
$384,388
$ 26,000
$100,000
$ 77.000
$1,00~428
ADMINISTRATION
HOME Program Administration
CDBG Program Administration and Planning
$ 59,700
$145.300
SubWml$20£000
$ 59,700
$145.300
$20~000
CONTINGENCY
U~ro~ammedF~ds(5%)
TOTAL
$ 85.000
$2,227,812
$ 85.000
$1,686,000
Prepared by: Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5407
RESOLUTION NO. 98-175
RESOLUTION AUTHORIZING THE ADOPTION OF THE CHANGES TO THE
SECTION 8 ADMINISTRATIVE PLAN AND PUBLIC HOUSING ADMISSION
AND OCCUPANCY PLAN FOR THE IOWA CITY HOUSING AUTHORITY
PROGRAMS
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority and the Department of Housing and Urban Development requires adoption of the
Section 8 Administrative Plan and Public Housing Admission and Occupancy Plan for
administration of the Certificate, Voucher, and Public Housing Programs; and
WHEREAS, the housing assistance programs would benefit from the adoption of the revised
changes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
A. That the following changes to the Section 8 Administrative Plan and the Public Housing
Admission and Occupancy Plan be adopted as the policy of the Iowa City Housing
Authority effective immediately:
1. To eliminate federal preferences.
2. To establish a local preference for the homeless.
3. To increase the minimum rents for public Housing and Section 8 recipients from
$25 to $50.
B. That the City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the
Department of Housing and Urban Development.
Passed and approved this 12th dayof May
,1998.
CITY CLERK
;~..,,...~roved by
City Attorney's Office
hisasstYes~dmplan.doc
Resolution No. 98-175
Page 2
It was moved by Vanderhoef and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
XX
X
X
X
X
Kubby.
the Resolution be
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Virginia Stroud, Office Coordinator, 410 E. Washington St., Iowa City, 52240 (319) 356-5407
RESOLUTION NO.
RESOb. UTION AUTHORIZING THE ADOPTION OF
8 ADMINISTRATIVE PLAN AND
AND PLAN FOR THE IOWA
PROGRA S
CHANGES TO THE
NG ADMISSION
HOUSING AUTHORITY
WHEREAS, the
Authority and the
Section 8
administration of the
Council of the City of Iowa Ci functions as the Iowa City Housing
;nt of Housing and Development requires adoption of the
Plan and Public Hous Admission and Occupancy Plan for
cate, Voucher, and Publ Housing Programs; and
WHEREAS, the housing
changes.
,tance programs
~uld benefit from the adoption of the revised
NOW, THEREFORE, BE IT RE,~
CITY COUNCIL OF IOWA CITY, IOWA:
That the following changes to
Admission and Occupancy Plaf
Authority effective immediately:
.~ction 8 Administrative Plan and the Public Housing
)e adopted as the policy of the Iowa City Housing
1. To eliminate federal
2. To establish a local pr
3. To increase the minir rents
$25 to $50.
4. To change the defir of family to
/
That the City Clerk is hereby authorized and
resolution together wit~any necessary (
Department of Housing//and Urban Development.
?
Passed and approved this ,' dayof
homeless.
Housing and Section 8 recipients from
HUD and equal opportunity guidelines.
:o certify appropriate copies of this
as may be required by the
1998.
ATTEST:
CITY CLERK
MAYOR
Approved by ,,
City Attorney's Office
hisasst~res~,dmplan.doc
Prepared by: Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5407
RESOLUTION NO. 98-176
RESOLUTION AUTHORIZING THE ADOPTION OF THE CHANGES IN THE
DEFINITION OF FAMILY TO THE SECTION 8 ADMINISTRATIVE PLAN AND
PUBLIC HOUSING ADMISSION AND OCCUPANCY PLAN FOR THE IOWA
CITY HOUSING AUTHORITY PROGRAMS
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority and the Department of Housing and Urban Development requires adoption of the
Section 8 Administrative Plan and Public Housing Admission and Occupancy Plan for
administration of the Certificate, Voucher, and Public Housing Programs; and
WHEREAS, the housing assistance programs would benefit from the adoption of the revised
changes to the definition of family.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
That the following change to the Section 8 Administrative Plan and the Public Housing
Admission and Occupancy Plan be adopted as the policy of the Iowa City Housing
Authority effective immediately:
1. To change the definition of family to meet HUD and equal opportunity guidelines.
That the City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the
Department of Housing and Urban Development.
Passed and approved this 12th day of May
CITY CLERK
,1998.
,~a~roved
City Attorney's Office
hisass~es~admplan2.doc
Resolution No. 98-176
Page. 2
It was moved by Kubby and seconded by
adopted, and upon roll call there were:
Norton
AYES: NAYS: ABSENT:
X
X
X
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
¥anderhoef
05/i2/1998 13:55 1-319-335-2637 UI SCHOOL OF ~JSIC PAGE 81
704 Manor Dr
Iowa City, IA 52246
3:5 !-6287
May 1998
Iowa City City Council
Fax: 356-5009
Dear Cotmoil Members:
I would like to express my full support to the housing assistance proposal before you
tonight.
The issue at hand deals with discrimination, whether it is based on one's sexual orientation
or a couple without children. While some members on the council may be against this proposal
based on personal prejudices, one should keep in mind that the vote must represent the diverse
community of Iowa City.
I feel proud to live in a city that already offers domestic partnership certificates and that has
a university which recogn/zes domestic partnership in its health benefits. We are fortunate to live
in such a well-educated and fair-minded community. A negative vote on tonight's proposal is not
only mean-spirited, but will truly be seen as a step backwards.
Federal housing aid is based on economic need, not anything else. Hence, the public
should have equal access to this aid, no matter who they are or what they believe in. Will you
accep~ that the only way to receive such aid is to live the life that Mayor Lehman, Councilman
Thomberry, Councilman O'Donnell deem appropriate? Such thinking smacks of bigotry, and is
prejudicial and discriminatory.
David Gomppcr
I encourage the city council to vote in favor of this proposal and in favor of equality.
Federal Housing Assistance for Same-Sex Partners
Maintain Low Minimum Rent Standard
We, the undersigned, support the right of same-sex partners to receive federal
housing assistance. With politicians at the state and national levels refusing to
recognize same-sex marriages, we demand that our local officials take a stand
against discrimination on the basis of sexual orientation.
However, we oppose the proposed rise in the minimum rent. Paying more
rent, those who receive housing assistance will be less able to work, having
fewer dollars to pay for child-care and/or transportation. In the wake of
Clinton's 1996 Welfare Reform, the state of Iowa ranks 40th in helping its
poor i~nprove their economic circumstances, according to a February, 1998
study by the Tufts University Center for Poverty and Hunger. A $25 hike in
the minimmn rent would be one more step in the wrong direction.
Therefore, we call on the Iowa City City Council to amend and adopt the
current proposal, providing federal housing assistance to same-sex couples
and maintaining the current minimum rent standard.
Name
/!
Federal Housing Assistance for Same-Sex Partners
Maintain Low Minimum Rent Standard
We, the undersigned, support the right of same-sex parmers to receive federal
housing assistance. With politicians at the state and national levels refusing to
recognize same-sex marriages, we demand that our local officials take a stand
against discrimination on the basis of sexual orientation.
However, we oppose the proposed rise in the minimum rent. Paying more
rent, those who receive housing assistance will be less able to work, having
fewer dollars to pay for child-care and/or transportation. In the wake of
Clinton's 1996 Welfare Reform, the state of Iowa ranks 40th in helping its
poor improve their economic circumstances, according to a February, 1998
study by the Tufts University Center for Poverty and Hunger. A $25 hike in
the minimum rent would be one more step in the wrong direction.
Therefore, we call on the Iowa City City Council to amend and adopt the
current proposal, providing federal housing assistance to same-sex couples
and maintaining the current minirotan rent standard.
q
Federal Housing Assistance for Same-Sex Partners
Maintain Low Minimum Rent Standard
We, the undersigned, support the right of same-sex partners to receive federal
housing assistance. With politicians at the state and national levels refusing to
recognize same-sex marriages, we demand that our local officials take a stand
against discrimination on the basis of sexual orientation.
However, we oppose the proposed rise in the minimum rent. Paying more
rent, those who receive housing assistance will be less able to work, having
fewer dollars to pay for child-care and/or transportation. In the wake of
Clinton's 1996 Welfare Reform, the state of Iowa ranks 40th in helping its
poor improve their economic circumstances, according to a February, 1998
study by the Tuffs University Center for Poverty and Hunger. A $25 hike in
the minimum rent would be one more step in the wrong direction.
Therefore, we call on the Iowa City City Council to amend and adopt the
current proposal, providing federal housing assistance to same-sex couples
and maintaining the current minimum rent standard.
Name
Address
Phone
Date:
To:
From:
Re:
May 5, 1998
Iowa City City Council
Maggie Grosvenor, Housing Administrator
Federal and Local Preferences, Minimum Rent and Definition of Family
The following changes are being recommended to be adopted by the Iowa City Housing Authority in
accordance with Department of Housing and Urban Development regulations. These policy changes
were reviewed by the Housing and Community Development Commission on April 16 and with City
Council's approval will be incorporated into the Section 8 Administrative Plan and the Public Housing
Admissions and Occupancy Plan.
1. Eliminate federal preferences.
2. Establish local preference for homeless.
3. Increase minimum rents from $25 to $50 per month.
4. Change the definition of family to meet HUD and EEO guidelines.
ELIMINATION OF FEDERAL PREFERENCES
The Department of Housing and Urban Development (HUD) previously required Housing Authorities
(HA) give priority to applicants who met any one of the following federal preferences:
1. Involuntarily displaced;
2. Living in substandard housing; and
3. Rent burdened.
The purpose of federal preferences was to give applicants with a preference priority over applicants
without preferences. HUD has suspended the federal preference requirement and authorizes housing
authorities to eliminate their use. Federal preferences have been found ineffective and significantly slow
down processing of applications.
ESTABLISH LOCAL PREFERENCES
Housing Authorities may establish local preferences to meet community goals concerning low-income
housing assistance. It is proposed, that the Housing Authority adopt a local preference for homeless
families. Homeless families are in crisis and should be given a preference for assistance. The following
preference is recommended.
Homeless Preference. An applicant qualifies for this preference if homeless at the time of
application and at the date of eligibility. Third party verification of homeless status is required from
one of the following agencies: Emergency Housing Project, Domestic Violence Intervention Program,
Hawkeye Area Community Action Program and Successful Living. Other agencies serving the
homeless may provide verification upon approval by the Iowa City Housing Authority.
Federal and Local Preferences, Minimum Rent and Definition of Family
May 5, 1998
Page 2
INCREASE MINIMUM RENT
In 1996 the Iowa City Housing Authority adopted the statutory minimum rent standard of $25 for
participants in both the Section 8 and Public Housing programs. HUD gives Housing Authorities
discretion to raise the allowable minimum rent to $50. Due to HUD's emphasis on budget reductions in
the certificate and voucher programs as well as in its support of public housing, the Housing Authority is
proposing raising its minimum rent standard to $50 to help its fiscal position, as well as endorse tenant
accountability. The Housing Authority records indicate that a minimum rent of $50 impacts 41 families
in the Section 8 Program and 6 Public Housing families. With the adoption of a $50 minimum rent, the
Housing Authority will include a hardship provision for exempting certain families with extenuating
circumstances.
CHANGE DEFINITION OF FAMILY
The basic definition of family is outlined for every Housing Authority in the Code of Federal Regulations
(982.201). This regulation also allows each HA to "determine if any other group of persons qualifies as a
family". With this in mind, the proposed definition of family is broadened to include domestic
partnerships. Please note that these changes are in accordance with the Human Rights definition
adopted by the Iowa City Council in 1994 and the Zoning Ordinance definition adopted in 1983.
The definition of family as per HUD CFR 24 § 982.201:
(The proposed changes are underlined, the other definitions are quoted from the Federal Register.)
(c) Family composition.
(1) A "family" may be a single person (as defined in ~6 below)
(2) A "family" includes a family with a child or children.
(3) A group of persons consisting of two or more elderly persons or disabled persons living
together, or one or more elderly or disabled persons living with one or more live-in aides
is a family.
(4)
Persons who are re(~istered as domestic partners and who are eligible to obtain
a certified statement of domestic partnership from the City Clerk, Citv of Iowa City.
(Human Rights Definition)
(5) Two or more persons related bv blood, marria(~e, adoption or Placement bv a
Qovernmental or social service aclencv.(Zoning Definition)
(6) A child who is temporarily away from the home because of placement in foster
care is considered a member of the family.
(6) A single person family shall be:
(I) An eldedy person.
(ii) A disabled person 18 years or older who is, at the date of eliqibilitv, not declared
as a dependent by a parent or Quardian.
Prepared by: Machele Wiebel, Personnel Generalist, 4'10 E. Washington St., Iowa City, IA 52240 (319) 356-5025
RESOLUTION NO. 98-177
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE ASSISTED
HOUSING DIVISION OF THE HOUSING AND INSPECTION SERVICES
DEPARTMENT AND AMENDING THE AFSCME PAY PLAN
WHEREAS, Resolution No. 97-73, adopted by the City Council on March 4, 1997, authorized
permanent positions in the Assisted Housing Division of the Housing and Inspection Services
Department for FY98; and
WHEREAS, Resolution No. 98-95, adopted by the City Council on March 10, 1998, authorized
permanent positions in the Assisted Housing Division of the Housing and Inspection Services
Department for FY99; and
WHEREAS, Resolution No. 96-147, adopted by the City Council on May 21, 1996, established a
classification/compensation plan for AFSCME employees; and
WHEREAS, organizational change is necessary to improve customer service, reduce operational
costs, and improve the efficiency and productivity of the Housing Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT
The budgeted
a. The
positions in the Assisted Housing Division be amended by:
deletion of the following positions:
One Leased Housing Receptionist, AFSCME, grade 2.
One Clerk/Typist-Leased Housing, AFSCME, grade 3.
One Intake Worker, AFSCME, grade 5.
One Housing Management Aide, AFSCME, grade 6.
One Office Coordinator - AFSCME, grade 7.
Two Housing Specialists - AFSCME, grade 11.
b. The addition of the following positions:
Five Housing Program Assistants, AFSCME, grade 7.
One Housing Office Manager, AFSCME, grade 10.
Resolution No. 98-177
Page 2
The AFSCME payplan be amended by:
a. The deletion of the following positions:
Leased Housing Receptionist, AFSCME, grade 2.
Clerk/Typist-Leased Housing, AFSCME, grade 3.
Intake Worker, AFSCME, grade 5.
Housing Management Aide, AFSCME, grade 6.
Office Coordinator - AFSCME, grade 7.
Housing Specialist - AFSCME, grade 11.
b. The addition of the following positions:
Housing Program Assistant, AFSCME, grade 7.
Housing Office Manager, AFSCME, grade 10.
Passed and approved this 12th
CI'Df"~LERK
It was moved by Thornberr.y
adopted, and upon roll call there were:
AYES:
day of May ,1998.
and seconded by Vanderhoef the Resolution be
NAYS:
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
humanreEres~assthous.doc
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
May 8, 1998 .~ ~ , ~r~vic
Iowa City Housing Author
Douglas Booth roy, Director dTI lud., es
Maggie Grosv r,~
Reorganization of the Iowa City Hou.,~ing Authority
INTRODUCTION
This memorandum recommends major reorganization of the Iowa City Housing Authority. The
downsizing and redefinition of HUD coupled with fewer federal dollars has resulted in housing
authorities being asked to do more with less. It is essential for the Housing Authority to
recognize and respond to these changes. The Housing Authority must redefine itself and
become as efficient and effective as possible. The "old ways" of doing business are no longer
workable as they result in inefficiencies, duplication of effort, economic waste, and impaired
productivity. Organizational change is absolutely necessary in order to preserve the essential
continuity of the Housing Authority services and to meet any additional demands.
PROPOSED ORGANIZATIONAL CHANGES
1. Reduce the existing organizational hierarchy through elimination of six different levels of job
specialization (Receptionist, Clerk Typist, Intake Worker, Housing Management Aide, Office
Coordinator, and Housing Specialist) and create two job levels entitled "Housing Program
Assistant" and "Housing Office Manager" (see attached organizational charts).
2. Establish five Housing Program Assistant positions as "generalists" cross-trained in all
program requirements. These new positions will have shared responsibility for carrying out
the responsibilities of the staff positions eliminated. Housing Program Assistants will
understand and be cross-trained to perform not only the process they are assigned, but
other processes as well. The Public Housing and Section 8 Coordinators have the
responsibility for managing the overall process, making non-routine decisions and trouble-
shooting.
3. Reduce the number of authorized staff positions from 12 to 11. This staff reduction is
possible because the reorganization includes more efficient processes, new staffing
assignments with cross-training, and improved use of technology.
BACKGROUND
Prior to recommending these organizational changes, an analysis of all Housing Authority
operations was conducted. This analysis included a review of every process and staff position,
consultation with the Department of Housing and Urban Development, and surveys of similar
sized housing authorities. The new organizational structure is "flatter", with more horizontal
integration, and fewer staff. It is designed to address issues concerning customer service,
productivity, decision making, and the budget.
· Customer Service.
Customer service suffers under the existing organization due to the fragmentation of
responsibilities assigned to staff. Clients are often confused as to who to contact. If the
appropriate staff person is unavailable; clients are sometimes unable to receive satisfactory
May 8, 1998
Page 2
service. Staff may not have the knowledge or the responsibility to meet customer needs outside
their area of specialization.
This issue is being addressed under the proposed organizational structure by giving the
appropriate level of knowledge, authority and responsibility to front-line employees. Each
Housing Program Assistant (first point of customer contact) will be empowered to help
customers gain access to a complete range of Housing Authority services. Housing Program
Assistants will have broad knowledge of the housing authority programs (from the initial
application for assistance to program participation) and will have the authority to make
necessary day-to-day routine client decisions. Housing Program Assistants will be cross-trained
and have shared responsibilities which will improve customer access to service. Clients benefit
from this change by being able to get more immediate attention to their problems and requests.
In the new organization, the number of staff assigned to process client applications increases
from three (Section 8 Coordinator and two Housing Specialists) to six (Section 8 Coordinator
and five Housing Program Assistants). This change improves the staff/client ratio from 1/300 to
1/150 and should result in more individual client attention and improved quality of service. This
change in the staff/client ratio is also consistent with HUD's recommended staffing ratio of
1.5/200.
The proposed organizational changes are designed to accomplish three primary goals related to
quality of service:
1. Meet or exceed the expectations of the client (i.e., low-income families/landlords).
2. Maintain or reduce operational costs.
3. Improve employee effectiveness.
· Productivity.
The processing of client requests is inefficient under the current organizational structure.
Presently an applicant's housing assistance file is processed by a minimum of five different
employees from application to lease signing. Passing the file down the "assembly line" is
inefficient, confusing and costly. It invites multiple processing errors, wastes staff time, and
results in monthly customer service problems (e.g., delays in housing assistance, inaccurate
rent payments, etc.). The current process creates inconsistency in customer service and
undermines the credibility of the Housing Authority.
In the proposed organizational structure, all Program Assistants will be cross-trained and share
responsibility to manage the process and to maximize customer service. These generalists will
be given direct responsibility for "shepherding" an applicant's housing request through the
process instead of passing it off to a staff person unfamiliar with the applicant or the file. The
Housing Program Assistant will be responsible for ensuring that timely service is provided and
that the applicant's file/request is processed expeditiously and accurately. Quality of service will
be improved because the staff who are closest to and work with the process (i.e., front-line
employees) will be responsible for its success. These changes will improve accountability and
productivity.
· Decision-Makinq.
The existing system is based on the assumption that dividing the process into segmented
tasks/job assignments creates an efficient and effective process. This assumption has proven
May 8, 1998
Page 3
to be false. The existing structure fragments the decision-making process, causing confusion
and delay in the processing of customer requests. In addition, the existing system places heavy
emphasis on communicating through downward channels. Downward communication is
frequently misinterpreted, may not trickle down to the front-line employees, and sometimes
results in individuals working at cross purposes within the organization. Obviously, when
communication suffers, so does productivity and quality of service.
The proposed "flatter" organizational structure is designed to maximize process capability and
customer service. The horizontal communication required in this structure will result in more
participative, consistent and timely decision-making. It empowers front-line employees,
increases shared job responsibilities, promotes teamwork, and shortens lines of authority. Client
requests/files will remain active without the disruption which results from passing a file "down
the line."
· Bud.qet.
Due to the reorganization and downsizing of HUD, the Housing Authority expects to see fewer
dollars for Comprehensive Improvement Assessment Program (CLAP) related projects and
performance funding. It is also likely Congress will, at some point, freeze Section 8 certificates
and voucher funding at existing levels and/or reduce funding. Any limitations on Section 8
contracts affects administrative fees earned which in turn impacts Housing Authority operations
(e.g., level of staffing, etc.). Because Housing Authorities are being asked to do more with less,
it is essential to be as efficient as possible to maintain the current service level and
accommodate any increasing demands.
The proposed organizational changes recognize and plan for reduced federal funding. These
changes will improve the efficiency and effectiveness of the Housing Authority without
increasing the cost of operation. The staffing changes being recommended decrease
operational expenses by approximately $30,000 annually.
CONCLUSION
It is imperative that organizational changes be made to improve customer service, reduce
operational costs, and improve the efficiency and productivity of the Housing Authority. As
described above, this is accomplished with the complete overhaul of all processes,
empowerment of front-line employees, cross-training of staff, increased shared responsibilities,
greater use of teams, and improved application of technology.
Attachments
hisadm/mem/icha.doc
Proposed
Housing Authod: .ty Flow Cha~
Housing:
Administrator
Public Housing:
Coordinator
Housing
Program
Assistant
Section 8
Coordinator
Housing:
Office
Mana.~er
I
Housing
Program
Assistant
Housing
Program
Assistant
J
J
J
I
Housing
Program
Assistant
Housing
Program
Assistant
Mainte-
nance
Worker
Current
Position
New
Position
Informal Authority
(Work Coordination)
Formal Authority
Existing
Housing Authority Flow Chart
Housing
Administrator
Public Housing
Coordinator
Section 8
Coordinator
Housing Housing
Specialist Specialist
Of~:e
Coordinator
Mainte-
nance
Worker
Housing
Manage-
ment Aid
Intake
Worker
Clerk
Typist
Recep-
tionist
Step I. If qualifications including skills, abilities, and experience of the applicants
relatively equal, the employee with the ~ ~iority will be off~ the job first,
except as provided in Section 3, subsection b.2.(a) of this Article.
Stop H. ff tbe qualifications of current employees are marginal but equal to outside
applicants they will-be o~ the position if it is to be filled, subject to the fia'd~er
provisions of Section 3, subsection b.2.(b) of this Arti¢le~
Redtmtion in Force. R~dt~ons in force will be by depaflmeutal division according to
seniority in the jobs nffe~ with the per'~oa having the least seniority within classifica-
tion to be !aid off first. The City will give fifi~n (15) days notice to employees who
are to be laid off except in an emergency. Temporary, casual and seasonal employees
within classification (e.g. those job titles listed in Appendix A) will be laid off prior to
permanent employees. The City will consult with the Union as far in advance as
pose'hie prior to a c, ontetnp_!nl~l layoff in order to ptovid~ ti~ most equitable treatment
to employees who are to be laid off.
The City will at~mpt to accomplish red,~tion in for~ by attrition.
An employee whose job is to be ~d,: -~d may'be tmnsfesx~ to vacancies
Employ~ notified of lay-off or who am subject to recall from lay-off
trader Section 3, Subsection ¢. of this Article shall be given the opportunity to
bid for new or vacant non-promotional positions to be filled by the City as
follows:
(a) When competing with other bargaining unit employees, a laid-off
employee will be off-er~ the job first whe~ qualifications, including
skills, abilities and experience of' the applicants are rchtively equal
without regard to seniority.
When competing with applicants who are not employees of the City,
laid-off employees shall be offered the job first where the City dem'-
mines the !aid-off employee has the abilities to adequately perform the
job under normal supervision.
If no vacancies exist a mor~ senior employee being !aid off shall bump the
employee with the least Seniority in their classification within their department;,
but, if no such person or position exists, the hid-off employee may bump the
least senior employee in a position within tileiF classification in the bargaining
unit. If no such person or position exists. within the bargaining unit, a !aid-off
employee may bump the least senior employee in a job outside their ¢tassifica-
tion within their department and, if' no such person or job exists, then the
baro,=~ining unit.
Provided, however, an employee shall not bump into a job without
seniority, proper credentials (including prior recorded experience in the job with
the City;, except whcrc a !aid-off employee was placed in the job out of
promotional sequence in the clerical, mainmnance worker, plant operator,
mechanic, librarian, dispatcher, planner/program afialyst and constraction
inspector series), arid the abitity to perform the duties of the job under norma!
19
supervision. A person shall first bump into the highest classification which also
meets.the precedin8 conditions.
Bumping shall not result in any promotion. In no event shall a ~ull-time
employee be forced to bump thc least senior employee when it would result in
decreased* hours of work or shall part-time employees bump into ~ull-time
positions unless their total seniority is eremet based on a comparison of
computation of time actually worked.
Recall from Layoff. The names of permanent employees !aid off shall be placed on a
re-employment list for the jobs affected in the layoff. Such persons shall be eligible for
re-employment in reverse order of layoff in the job from which they were removed for
a period of two (2) years, provided that they are still qualified and able to perform the
job. Employees may apply for vacancies in the City in titles other than those affected
by the. layoff during the period that they arc on the recall list while maintaining their
option to return tO the job fi~n which they were laid off.
When an employee is notified by certified mail to last known address to return
to work, he/she must make ammgements to return to work with the immediate
supervisor within seven (?) days or be removed from the recall list. An employee on
the recall list will accrue seniority pursuant to Section 1 of' this article and will be
entitled to exercise seniority acxrued prior .to layoff after their return to work.
Preferred Shift. Employees may use seniority to bid on a prgfim~ shift or transit run
provided a vacancy exists. Employees currently within the classification in which the
vacancy has occurred will first be given the option to bid prior to the vacant hours
being posted for other City employees. The use of seniority in library scheduling, if
any, will be the subject of a separate letter to be negotiated at a later date.
Section 4. Trial Period.
Employee C~tion. A transferred employee shall be granted up to ten (10) days to determine
if he/she wants to cent/hUe in the position to which he/she voluntarily transferred. If during the
option period the employee desires to do so, he/she may return to the previous position.
'City Option. The length of the trial period I'or a person who is transferring to another position
-within the City will be adapted to tbe type of job, length of City employment and similarity to
previous jobs, but will not be longer than forty (40) Working days except by agreement between
the City and the Union. A transletTed employee agrees not to initiate another transfer for six
(6) months. This limitation on voluntary transfers does not apply to promotions. If the
empioyee's performance is unsatisfactory at the end of the trial period, they may return to their
previous position or a similar vacancy.
Section 5. Compensation after Transfer. When an employee transfers to another position within
the same or a lower range he/she shall move to a stop and rate of pay within the range of the position
transfen~ to with pay to be determined on the basis of' relative skills, abilities, experience and
seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in
no event will be less than one step higher.
2O
Prepared by: Jeff McClure, Engineering, 410 E. Washington St., Iowa City, IA 52240, 319-356-5138
RESOLUTION NO. 98-178
RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND
CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE
SOUTHGATE AVENUE AND WATERFRONT DRIVE PAVING IMPROVEMENTS AND
WEST PEPPERWOOD RELIEF SEWER PROJECT
WHEREAS, Metro Pavers, of Iowa City, Iowa has submitted the lowest responsible bid of
$627,286.80 for the construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
That the contract for the construction of the above-named project is hereby awarded
to Metro Pavers, subject to the condition that awardee secure adequate performance
and payment bond, insurance certificates, and contract compliance program
statements.
The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
the construction of the above-named project, subject to the condition that awardee
secure adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
Passed and approved this 12th day of Play , 1998.
ATTEST: Ci/~~ERK ~'
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Norton
the Resolution be
AYES:
X
X
X
X
X
X
X
NAYS:
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
pweng/res/st hgwt rf.doc
ADVERTISEMENT FOR BIDS
SOUTHGATE AVENUE AND
WATERFRONT DRIVE PAVING
IMPROVEMENT AND WEST
PEPPERWOOD RELIEF SEWER PROJECT
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10:30
A.M. on the 5~ day of May, 1998, and shall be
received in the City Clerk's office no later than
said date and time. Sealed proposals will be
opened immediately thereafter by the City
Engineer. Bids submitted by fax machine shall
not be deemed a "sealed bid" for purposes of this
Project. Proposals will be acted upon by the City
Council at a meeting to be held in the Council
Chambers at 7:00 P.M. on the 12'h day of May,
1998, or at such later time and place as may then
be scheduled.
The Project will involve the following:
6,300 SY of 8" PCC Paving
1,710 LF of Storm Sewer
1,170 LF of Sanitary Sewer
1,580 LF of 8" Water Main
All work is to be done in strict compliance with
the plans and specifications prepared by Richard
A. Fosse, P.E., City Engineer, City of Iowa City,
Iowa, which have heretofore been approved by
the City Council, and are on file for public exami-
nation in the Office of the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be made payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
and post bond satisfactory to the City insuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days until a contract
is awarded, or until rejection is made. Other bid
bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by
AF-1
the City Council, and shall guarantee the prompt
payment of all materials and labor, and also
protect and save harmless the City from all claims
and damages of any kind caused directly or
indirectly by the operation of the contract, and
shall also guarantee the maintenance of the
improvement for a period of five (5) year(s) from
and after its completion and formal acceptance by
the City.
The following limitations shall apply to this
Project:
Working Days: 50
Late Start Date: May 18, 1998
Liquidated Damages: $250 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifi-
cations and form of proposal blanks may be
secured at the Office of Richard A. Fosse, P.E.,
City Engineer of Iowa City, Iowa, by bona fide
bidders.
A $25 non-refundable fee is required for each
set of plans and specifications provided to bidders
or other interested persons. The fee shall be in
the form of a check, made payable to City of Iowa
City.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Contract of the
proposed subcontractors, together with quantities,
unit prices and extended dollar amounts. If no
minority business enterprises (MBE) are utilized,
the Contractor shall furnish documentation of all
reasonable, good faith efforts to recruit MBE's.
A listing of minority contractors can be obtained
from the Iowa Department of Economic
Development at (515) 242-4721.
By virtue of statutory authority, preference will
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa Reciprocal
Preference Act applies to the contract with respect
to bidders who are not Iowa residents.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
AF-2
Prepared by: Jeff McClure, Engineering, 410 E. Washington St., Iowa City, IA 52240, 319-356-5138
RESOLUTION NO. 98-179
RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND
CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE IOWA
RIVER CORRIDOR TRAIL PROJECT - BURLINGTON STREET TO NAPOLEON PARK
WHEREAS, Peterson Contractors, Inc. of Reinbeck, Iowa has submitted the lowest
responsible bid of $1,31 2,306.32 for the construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
That the contract for the construction of the above-named project is hereby awarded
to Peterson Contractors, Inc., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance
program statements.
~
The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
the construction of the above-named project, subject to the condition that' awardee
secure adequate performance and payment bond, insurance certificates, and contract
compliance program statements.
Passed and approved this 12th day of May , 1998.
ATTEST:
CIT~Y~ERK
App_rov..ed by
City Attorney's Office
It was moved by Norton and seconded by
adopted, and upon roll call there were:
Vanden'hoer the Resolution be
AYES: NAYS: ABSENT:
X Champion
X Kubby
X Lehman
X Norton
X O'Donnell
X Thornberry
X Vanderhoef
pweng/resAarivcor.doc
NOTICE TO BIDDERS
STATE OF IOWA, APRIL 28, 1998
Sealed bids will be received by the Iowa
Department of Transportation, at the Office
of Contracts in Ames, Iowa and at its official
depository on the third floor of the Marriott
Hotel, Des Moines, Iowa, until 9 o'clock A.M.
C.T. on the above date, for the various items
of construction and/or maintenance work
listed below. Mailed bids are to be sent to the
Iowa Department of Transportation, Office of
Contracts at Ames, Iowa 50010. Opening
and reading of the bids will be performed at
the Iowa Department of Transportation at
Ames, Iowa, after 9 o'clock A.M. on the
same date such bids are scheduled to be
received, unless otherwise specified by the
Iowa Department of Transportation.
A Proposal Guarantee in an amount as set
forth in the proposal form shall be filed with
each proposal. The Proposal Guarantee shall
be in the form of a certified check or credit
union certified share draft, cashier's check, or
bank draft drawn on a solvent bank or credit
union. Certified checks or credit union certi-
fied share drafts shall bear an endorsement
signed by a responsible official of such bank
or credit union as to the amount certified.
Cashier's checks or bank drafts shall be made
payable either to the Contracting Authority or
to the bidder and, where made payable to the
bidder, shall contain an unqualified endorse-
ment to the Contracting Authority signed by
the bidder or the authorized agent. A Bid
Bond, properly completed on the Form No.
650001 available from the Iowa Department
of Transportation, Contracts Office, may be
used in lieu of above.
Failure to execute a contract and file an
acceptable performance bond and Certificate
of Insurance within 30 days of the date of
the approval for awarding the contract, as
herein provided, will be just and sufficient
cause for The denial of the award and the for-
feiture of the proposal guarantee.
Plans, specifications and proposal forms
for the work may be seen and secured at the
Office of Contracts, Iowa Department of
Transportation, Ames, Iowa, until noon on
the day previous to the letting.
All proposals must be filed on the forms
furnished by the Iowa Department of Trans-
portation, Contracts Office, sealed and plainly
marked. Proposals containing any reserva-
tions not provided for in the forms furnished
will be rejected, and the Iowa Department of
Transportation reserves the right to waive
technicalities and to reject any or all bids.
Attention of bidders is directed to the
Special Provisions covering the subletting or
assigning of contracts.
Minimum wage rates for all Federal Aid
projects have been predetermined by the Sec-
retary of Labor and are set forth in the speci-
fications. However, this does not apply to
projects off the Federal-Aid system.
All Federal-Aid projects are subject to the
Work Hours Act of 1962, P.L. 87-581 and
implementing regulations.
By virtue of statutory authority, a prefer-
ence will be given to products and provisions
grown and coal produced within the State of
Iowa, and also, a resident bidder shall be
allowed a preference as against a
non-resident bidder from a state or foreign
country which gives or requires a preference
to bidders from that state or foreign country
both on projects in which there are no federal
funds involved.
The Iowa Department of Transportation
(or other approved contracting authority)
hereby notifies all bidders that it will affirma-
tively ensure that in any contract entered into
pursuant to this advertisement, disadvan-
taged business enterprises will be afforded
full opportunity to submit bids in response to
this invitation and will not be discriminated
against on the grounds of race, color, or
national origin in consideration for an award.
On Federal-Aid projects, where disadvan-
taged business enterprise goals have been
established, the bidder is required to complete
and submit form 102115 with the bid docu-
ments. On all projects without goals, the con-
tractor must show that affirmative actions
have been made to seek out and consider
disadvantaged business enterprises as poten-
tial subcontractors.
IOWA DEPARTMENT OF TRANSPORTATION
OFFICE OF CONTRACTS
Tel. 515-239-1414
JOHNSON COUNTY, STP-E-3715 (9) o-V-52,
MISCELLANEOUS SURFACE TRAIL,
IOWA RIVER CORR. TRAIL, FROM BURLING-
TON STREET SOUTHERLY TO NEAR
PUMP STATION WITHIN NAPOLEON PARK IN
IOWA CITY, SEE PLAN FOR LOCATION
DETAILS.
pweng\nob4-2$.doc
Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 98-180
RESOLUTION RESCINDING RESOLUTION NO. 98-162 WHICH AUTHORIZED
THE MAYOR TO SIGN AND THE CITY CLERK TO A'!-I'EST A CONTRACT
WITH ROHRBACH, CARLSON P.C. FOR THE DOCUMENT PHASE OF THE
CIVIC CENTER THIRD FLOOR AND POLICE DEPARTMENT SECOND FLOOR
EXPANSION PROJECT.
WHEREAS, by Resolution No. 98-162 the City Council authorized the Mayor to sign and the City
Clerk to attest a professional services contract with the architectural firm of Rohrbach, Cadson
P.C. for the document contracts phase of the Civic Center third floor and Police Department
second floor expansion project; and
WHEREAS, by letter of May 6, 1998 Rohrbach, Cadson P.C. notified the City that it chooses not
to proceed with said contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT: Resolution No. 98-162, which authorized the Mayor to sign and the City Clerk to
attest a contract with Rohrbach, Carlson P.C. for the contract document phase of the Civic Center
third floor and Police Department second floor expansion project, is hereby rescinded.
Passed and approved this 12th day of Hay ,1998.
U.,,_~roved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Champion
eleano~rcpcres.doc
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
May 7, 1998
CITY OF I0 FVA CITY
Robert C. Carlson
Rohrbach, Carlson P.C.
PO Box 2238
Iowa City, IA 52244
Dear Bob:
Jim Schoenfelder has forwarded to me a copy of your letter of May 6, 1998, verifying your
decision regarding completion of the construction documents for the Civic Center third floor
addition. Please be advised that the City will proceed to rescind the authorization given by the
City Council to the Mayor to execute the contract. A resolution to that effect will be on the
agenda for the regular meeting of the City Council on Tuesday, May 12, 1998.
Thank you for clarifying this matter. This will allow the City to proceed accordingly.
Please don't hesitate to contact me or Jim Schoenfelder if you have any other questions.
Sincerely,
Dale E. Helling
Assistant City Manager
CC:
City Council
Stephen J. Arkins, City Manager
Eleanor M. Dilkes, City Attorney
Jim Schoenfelder, City Architect
Im\ltr\dh5-7.doc
410 EAST WASHINGTON STREET · IOWA CITY.
IOWA 52240-1826 · (319) 356-$000 · FAX (319) 356-5009
ROHRBACH
CARLSON PC
ARCHITECTS
Commerce Center
325 E. Washington
Suite 200
P.O. Box 2238
Iowa City, IA 52244
319-338 9311
FAX 319 338-9872
May 6, 1995
Mr. James Schoenfelder
City of Iowa City
Civic Center
Iowa City, Iowa 52240
RE: Municipal Building Addition and Renovations
Dear Jim
We have never written a letter like this before so please bear with us. After the review of our
correspondence with the City Council of Iowa City and their actions of the last week or so relative to the
continuation of the project, we have come to the following conclusions.
We are in complete disagreement with the City Council's decision on this matter and their action and
discussion at Tuesday's night meeting. It continues to be our understanding, reinforced by the
statements made by Councilors Tuesday night, that this project will be put on the shelf after construction
documents are complete. With that in mind, and with the City Councils comparison of the housing
needs of theft own staff to a public works project we can not justify the further expenditure of our time
and taxpayer funded fees to complete the project when we know from years of experience that the project
"will" change and further tax payer dollars expended to modify the completed d~uments at a later time.
The City Council's insensiti'vity to Robert's care and concern for his involvement on the Board of
Appeals further adds to our frustration concerning this situation. By the City Council's action to
continue with this project, knowing they are going to shelve the project, clearly states they care nothing
of Robert's 18 year involvement with the Board and the benefit his leadership may have meant to the
Board and to the Citizens of Iowa City.
Since the City Council does not want to take the recommendations of their consultant and does not want
to do the right thing in either committing to construction of this project or putting it on the shelf now,
does not mean we should not do the right thing. For those reasons, as Professionals and tax paying
residences of the City of Iowa City, we can not in good conscience continue on and develop the
construction documents for this project, at this time. This decision is consistent with our letters of April
24 and April 28, 1998.
'Jim, by our staying involved with titis project, at this time, creates two wrongs, which does not make the
situation right.,
Please call me if you have any questions or concerns. We appreciate everything you have done to help us
be involved and work on this project. We hope this situation does not soil our relationship with you or
the City of Iowa City. We look forward to working with you in the future on other projects!
Sincerely,
// Stex)~en A. Rohrbach AIA [
[ Prin/cipal
~-icmunjsl/sar
Robert C. Carlson AIA
Principal
Prepared by: Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 98-181
RESOLUTION APPROVING A 28E AGREEMENT BETWEEN THE COUNTIES
OF BENTON, CEDAR, IOWA, JOHNSON, JONES, LINN, AND WASHINGTON,
AND THE CITIES OF CEDAR RAPIDS, IOWA CITY, AND CORALVILLE
ESTABLISHING THE EAST CENTRAL IOWA EMPLOYMENT AND TRAINING
CONSORTIUM, FOR THE PURPOSE OF ENHANCING EMPLOYMENT AND
TRAINING OPPORTUNITIES IN EAST CENTRAL IOWA.
WHEREAS, the counties of Benton, Cedar, Iowa, Johnson, Jones, Linn, and Washington,
and the cities of Cedar Rapids, Iowa City, and Coralville desire to establish a legal entity to
be known as the East Central Iowa Employment and Training Consortium, pursuant to
Chapter 28E of the Iowa Code; and
WHEREAS, the purpose of the East Central Iowa Employment and Training Consortium is to
enhance employment and training opportunities in East Central Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The Mayor and City Clerk are hereby authorized to execute the 28E Agreement with
the counties of Benton, Cedar, Iowa, Johnson, Jones, Linn, and Washington, and the
cities of Cedar Rapids, Iowa City, and Coralville, which agreement is attached hereto
and incorporated herein by this reference. Said agreement is found to be in the public
interest of the citizens of Iowa City, Iowa and is hereby approved as to form and
content.
The City Clerk is directed to forward a certified copy of this Resolution, together with the
Agreement, to the counties of Benton, Cedar, Iowa, Johnson, Jones, Linn, and
Washington Counties and the cities of Cedar Rapids, Iowa City, and Coralville for
execution; and upon return of the fully executed document by all parties, is further
directed to record the Resolution and Agreement in the Johnson County Recorder's
Office and to file a copy of the Resolution and Agreement with the Secretary of State.
The City Clerk shall retain the returned, recorded document as a permanent file.
Passed and approved this
CITY'CLERK
12th day of Ma.y ,1998.
Apprgved by .
City Attorney's Office
Resolution No. 98-181
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolu~on be
AYES: NAYS: ABSENT:
X Champion
X Kubby
X Lehman
X Norton
X O'Donnell
X Thornberry
X Vanderhoef
a ndy/res/employmt.doc
NOTE
If this resolution is used as a pattern for the next agreement,
paragraph 2. on the first page should be eliminated. The JTPA
Office in Cedar Rapids will complete the process of recording
and filing with the Secretary of State.
28 E AGREEMENT
BENTON, CEDAR, IOWA, JOHNSON, JONES, LINN AND
WASHINGTON COUNTIES
AND THE CITIES OF CEDAR RAPIDS, IOWA CITY AND CORALVILLE
ARTICLE I
The legal entity formed by this Agreement pursuant to Chapter 28 E of the
Iowa Code shall be the East Central Iowa Employment and Training
Consortium.
ARTICLE II
The purpose of this legal entity is to enhance employment and training
opportunities in east central Iowa.
ARTICLE III
Membership in the Consortium shall be open to the Counties of Benton,
Cedar, Iowa, Johnson, Jones, Linn and Washington and the Cities of Cedar
Rapids, Iowa City and Coralville.
A Consortium member shall hereinafter be referred to as a member agency.
Membership in this legal entity shall be contingent upon the governing body
of each member agency signing this Agreement.
The activities of this legal entity shall be directed by a fourteen (14) member
Board of Directors composed as follows:
One member from each of the Counties of Benton, Cedar, Iowa,
Johnson, Jones and Washington and the Cities of Iowa City and
Coralville.
Three (3) members from each of the County of Linn and the City of
Cedar Rapids.
The member agencies shall appoint their representative to the Board of
Directors, all of whom shall be locally .electcd ~ffic.~als.
Each member agency may appoint alternates in total numbers not greater
than its voting representative(s). All alternates shall be elected officials;
regular and alternate representatives shall sel've at the pleasure. of the
member agency.
The duties of the Board of Directors shall include policy direction to the
Consortium, acceptance of grants, adoption of budgets, and other financial
instruments; development of work program and job training plans in SDA
Ten, submitting applications for grants, execution of contracts, hiring
consultants, employment of staff, and establishment of advisory committees
as needed.
ARTICLE IV
The duration of this Agreement shall be perpetual unless terminated as
hereinafter provided.
ARTICLE V
The Chairperson of the Board of Directors is designated as the proper person
to appoint members to Service Delivery Area Ten's Private Industry Council
(PIC), and to act as the authorized representative of the parties to this
Agreement in negotiating an Agreement with the PIC which will determine
the procedure for development of the SDA Ten job training plan, and identify
the grant recipient and administrative entity for SDA Ten.
The Chair shall be elected annually by the Board of Directors.
ARTICLE VI
Member agencies may terminate their membership in the legal entity by
notifying the Consortium in writing one hundred and eighty (180) days before
termination date.
Member agencies filing notice to terminate shall remain obligated to the full
extent of their participation through the full term of their membership.
Upon completion of this Agreement, the assets and liabilities shall be
distributed in proportion to their respective assessments for the period of
three (3) years.
ARTICLE VII
The cost of maintaining the Consortium shall be borne as agreed by the
member agencies. Provided, however, that no member shall be assessed costs
or liability in a proportion greater than that member' proportional
representation on the Board of Directors of the Consortium as stated in
Article Ill. Further, no member shall be assessed any portion of costs or
liability attributable to the Consortium which were accrued or incurred prior
to that member agency becoming a member of the Consortium.
ARTICLE VIII
Amendments to these Articles of Agreement become effective upon the
unanimous agreement of member agencies.
ARTICLE IX
These Articles of Agreement shall take effect upon unanimous approval of the
eligible member agencies, and the recording and filing of this Agreement as
provided by law.
CIT/¥~ IOWA CITY
Marian'!(. Karr, City Clerk
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this /ol 4 day of ~ ~'a , 1 998, before me, _,~e~jrr,_~._ FciC-- ,
a Notary Public in and for the te of Iowa, personally appeared Ernest W. Lehman and
Marian K. Karr, to me personally known, and who, being by me duly sworn, did say that they
are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed
to the foregoing instrument is the corporate seal of the corporation, and that the instrument
was signed and sealed on behalf of the corporation, by authority of its City Council, as
contained in (Resolution) No. ¢)<~-I ~' ~ passed (the Resolution adopted) by the City Council,
under Roll Call No. ~ of the City Council on the /07- "~day of '7'T~ ,
19°~, and that Ern~---~st ~. Lehman and Marian K. Karr acknowledged the ~xecution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the
corporation, by it voluntarily executed.
Notary Public in and for the State of Iowa
BENTON COUNTY
Chairperson,,' i'r~rvisors
STATE OF IOWA )
B~¥~ ) ss:
JOHNSON COUNTY )
On this ~, t~& day, of ~ ~1 ,1998, before me, D~-/o,x~,e¢ ~ ~J
a Notary Pu ic in and for the State of Iowa, personally appeared
~'~ ~ ~ ~~ and ~'~ ~ ~ ~ ~ ~ , to me personally known, and who,
being by me duly sworn, did say that they are the Board of Supervisors Chairperson and
County Auditor, respectively, of Benton County, Iowa; that the seal affixed to the foregoing
instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its Board of Supervisors, as contained in
the Motion adopted by the Board of Supervisors on the ~5~ day of ~ ,1998, and
that g~',~ ~.~ and ~L t~ ~ to~ a~nowledged the~xecution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the
corporation, by it voluntarily executed.
Notary Public in and for the State. of Iowa
· FOR ~ENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Date
Day of ,19
Notary Public
FOR CEDAR couNTY: ,0/9
Subscrlbe(Chalrpersd°,n~wBo°rTdan°df Sa~°d~ed before me by ~.~. ~/~C~- ~)~Date
~ Dayof ]~~ ,19 ~) .
FOR IOWA COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR JOHNSON COUNTY:
Notary Public
Date
ChMrperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR JONES COUNTY:
Notary Public
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CEDAR RAPIDS:
Notary Public
Notary Public
Notary Public
Date
Date
,19
Date
,19
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CORALVILLE:
Notary Public
Date
,19
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Notary Public
Date
,19
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
JOHNSON COUNTY
Ch/~45//~rson, Board of Supervisors
ATTEST:
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
Qn this ~ ~-- day of ~..--~-~ ,1 998, before me, L'~ ?-o ~/~, ~-~/
~)~L~ r_t , a I~otary Public in and for the State of Iowa, personally appeared
--~"/~.~ _----~.~, L.~. and ,~'~/~,~/~.,/~L_ , to me personally known, and who,
being by me duly sworn, did say that they are the Board of Supervisors'~'(~a~rperson and
County Auditor, respectively, of Johnson County, Iowa; that the seal affixed to the foregoing
instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its Board of Supervisors, as contained in
the Motion adopted by the Board of Supervisors on the ~. ~' day of )'YI~ ,1998, and
that -~a.'~t~.~,~.~( and ' I~/~'~c~.~ ~c~nowledged the~xecution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the
corporation, by it voluntarily executed.
Notary PO151ic in and for the State of Iowa
FOR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CEDAR COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR IOWA COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JOHNSON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR J~ COUNTY: //~ /
Subscribed, sworn and acknowledged before me by
O.yof
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CEDAR RAPIDS:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CORALVILLE:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
FOR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CEDAR COUNTY:
Notary Public
,19
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR IOWA COUNTY:
Notary Public
,19
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JOHNSON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JONES COUNTY:
Notary Public
Notary Public
Date
,19
Date
,19
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscrib¢~, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CEDAR RAPIDS:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CORALVILLE:
Date
,19
Notary Public
Date
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Notat3' Public
,19
Date
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Notary Public
Date
,19
FOR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
Date
FOR CEDAR COUNTY:
Notary Public
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
FOR IOWA COUNTY:
Notary Public
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
_ Day of ,19
Date .
FOR JOHNSON COUNTY:
Notary Public
Chwlrperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Date
,I9
FOR JONES COUNTY:
Notary Public
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
FOR LINN COUNTY:
Notary Public
Chairperson, Board ofSupervL. ors
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
FOR WASHING ON COUNTY:
C"~r~'rs Date
Subscrlbed,/~/9~ and acknowledged before me by Vi rE in i a A. Bo rdwe 11
6/12th
Dayof May ~, ,19 ~8 .
Nota~ PO]~ ~
FOR CITY OF CEDAR ~PIDS:
PHYLUS HOFER
MY COMMISSION EXPIRES
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
FOR CITY OF CORALVILLE:
Notary Public
Mayor
Subscribed, sworn and acknowledged before me by
Day of ,19
Date
FOR CITY OF IOWA CITY:
Notary Public
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
FOR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CEDAR COUNTY:
Notary Public
,19
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR IOWA COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JOHNSON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JONES COUNTY:
Notary Public
Notary Public
Notary Public
,19
,19
,19
Date
Date
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Notary Public
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Notary Public
FOR WASHINGTON COUNTY:
~hairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
Notary Public
FOR CITY OF CEDAR RAPIDS:
Subscribed, ,worn and acknowledged before me by ~-~.~ df~2(3(~xL/
/ ~-~'~ Dayof ~
Nota~ Public
FOR CITY OF CO~LVILLE:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Notary Public
Date
,19
Date
,19
Date
,19
Date
Date
,19
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
i~OR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CEDAR COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR IOWA COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JOHNSON COUNTY:
Ch~rperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR JONES COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
~halrperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CEDAR RAPIDS:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR C~i~ OF CORALVILLE:
Subscribed, sworn and acknowledged before me by ~ i f'JQ
~ / Ot~-~ Day of
FOR CITY OF IOWA CITY:
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Date
,19
Notary Public
Notary Public
Date
,19
Date
Notary Public
Date
,19
Notary Public
FOR BE~/'FON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR CEDAR COUNTY:
Notary Public
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
Date
Notary Public
FOR IOWA COUNTY:
isors ' /~ . / ,.,a /~t /Oate
and acknowledged before me by /~ t'~ ~'~ ~~ · . _ ·
.~ t ~ ~ ~ ~ ,-~"::~; LINDA GRIGGS ~
/~ Dayol ,1~.. . ', . ", :'
~a~ Public ~
FOR JOHNSON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR JONES COUNTY:
Notary Public
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of ,19
FOR [,INN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
Notary Public
Notary Public
,19
Date
Date
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CEDAR RAPIDS:
Notary Public
,19
Date
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF CORALVILLE:
Notary Public
,19
Date
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Notary Public
,19
Date
Mayor
Subscribed, sworn and acknowledged before me by
Day of
Date
,19
Notary Public
FOR BENTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR CEDAR COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR IOWA COUNTY: '~
Day of
FOR JOHNSON COUNTY: ~
FOR JONES COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR LINN COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged before me by
Day of
FOR WASHINGTON COUNTY:
Chairperson, Board of Supervisors
Subscribed, sworn and acknowledged befor
of
FOR CITY OF CEDAR RAPIDS:
Mayor
Subscribed, sworn
Day of
FOR
Mayor
Subscribed, sworn and acknowledged before me by
Day of
FOR CITY OF IOWA CITY:
Mayor
Subscribed, sworn and acknowledged before me by __
Day of
Notary Public
Notary Public
Notary Public
Public
Notary Public
Notary Public
Notary Public
Notary Public
Notary Public
Date
,19
Date
,19
Date
,19
Date
,19
Date
,19
Date
,19
~Date
Date
,19
Date
,19
Date
,19
PAUL D. PATE
SECRETARY OF STATE
HOOVER BUILDING
STATE OF IOWA
DES MOINES, IOWA 50319
TEL (515) 281-5204
FAX (515) 242-5953
JUNE 30, 1998
MARIAN K KARR
CITY OF IOWA CITY
410 E WASHINGTON ST
IOWA CITY, IOWA 52240-1826
RE: Filing of 28E Agreement between the CITY OF IOWA CITY
and the COUNTIES OF BENTON, ETAL
Dear MS. KARR:
We have received the above described agreement which
you have submitted to this office for filing, pursuant to
the provisions of Chapter 28E, Code of Iowa.
You may consider the same filed as of JUNE 30, 1998.
Sincerely,
Paul D. Pate
Secretary of State
PDP/PM
Enclosures