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Home My WebLink About1998-05-26 (B) AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office, 356-5040. May AGENDA CITY COUNCIL MEETING 26, 1998 - 7:00 p.m. Civic Center ITEM NO. 1. ITEM NO. 2. ITEM NO. 3. ITEM NO. 4. CALL TO ORDER. ROLL CALL. MAYOR'S PROCLAMATIONS. b. Small Business Week - May 31-Jun~ 6 SPECIAL PRESENTATIONS,/~'~ /~~ a. Governor's Traffic Safety Award - 80% Plus Safety Belt Use CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED AMENDED. OR a. Approval of Official Council Actions of a special meeting of May 12, as published, subject to corrections, as recommended by the City Clerk. b. Minutes of Boards and Commissions. (1) Housing and Community Development Commission - March 12 (2) Parks and Recreation Commission - April 8 (3) Planning and Zoning Commission - May 7 (4) Police Citizen Review Board - May 12 c. Permit Motions and Resolutions as Recommended by the City Clerk. (1) Class C Liquor License for Fitzpatrick's Ale House, Inc. dba Fitzpatrick's-Brewery Restaurant 521 - 525 S. Gilbert St. (Renewal) (2) Outdoor Service Area for Fitzpatrick's Ale House, Inc. dba Fitzpatrick's-Brewery Restaurant, 521-525 S. Gilbert St. (Renewal) (3) Class C Liquor License for J. S. Mummey, Inc., dba Mumm's Saloon & Eatery, 21 W. Benton St. (Renewal) (4) Outdoor Service Area for J. S. Mummey, Inc., dba Mumm's Saloon & Eatery, 21 W. Benton St. (Renewal) May 26, 1998 City of Iowa City Page 2 (5) Class C Beer Permit for FAP Enterprises dba Gasby's Downtown, 114 E. Washington St. (Renewal) (6) Class E Beer Permit for Nordstrom Oil Co., dba Dubuque Street HandiMart, 204 N. Dubuque St. (Renewal) d. Motions. (1) CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $8,201,441.92 FOR THE PERIOD OF APRIL 1 THROUGH APRIL 30, 1998, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. e. Resolutions. (1) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING TWO RENTAL REHABILITATION LOANS FOR THE PROPERTY LOCATED AT 715 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 715 Iowa Avenue received a 911,000 loan on June 24, 1987, and a 93,039.50 loan on November 2, 1987, for a total amount of 914,039.50 through the City's Rental Rehabilitation Program. The financing was in the form of two 10-year, no-interest Declining Balance Loans. The terms of these loans were satisfied on December 24, 1997, and May 2, 1998; thus, the liens can now be released. (2) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A STATEMENT OF LIFE LIEN FOR THE PROPERTY LOCATED AT 619 DEARBORN STREET, IOWA CITY, IOWA. Comment: The owner of the property located at 619 Dearborn Street received a 99,100 loan through the City's Housing Rehabilitation Program on May 14, 1987. The financing was in the form of a Promissory Note. The terms of this loan were paid off December 12, 1997; thus, the lien can now be released. May 26, 1998 City of Iowa City Page 3 ITEM NO. 5. Setting Public Hearings. (1) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 16 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE IOWA CITY DOWNTOWN STREETSCAPE, PHASE 1 IMPROVEMENTS, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: Phase 1 of the Downtown Streetscape project includes improvements to the Dubuque Street pedestrian mall from the mid- mall alley north to Washington Street and Dubuque Street from Washington Street to Iowa Avenue. The adopted Downtown Streetscape Plan has been used to guide the final design improvements. The total estimated construction cost is 8700,000 and will be financed with General Obligation Bonds. g. Correspondence. (1) Dale Todd (CR Commission of Parks and Public Property) - deer (2) Paula and Lowell Brandt - peninsula development project (3) Jamie Schweser- PATV (4) C. Joseph Holland - four and five bedroom apartments (5) Osha Gray Davidson - violence on city's south side END OF CONSENT CALENDAR. PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA). ITEM NO. 6. PLANNING AND ZONING MATTERS. Consider a motion setting a public hearing for June 16 on an ordinance vacating Second Avenue Court, located between First Avenue and Second Avenue, north of Muscatine Avenue. (VAC98-0003) . . Comment: The Planning and Zoning Commission is to make a recommendation on this item at their May 21 meeting. In a report dated May 21, staff recommended approval of the proposed street vacation, subject to conditions. Action: May 26, 1998 City of Iowa City Page 4 Do Consider a motion setting a public hearing for June 16 on an ordinance vacating the northern 200 feet of the alley between Lafayette Street and Benton Street, west of Dubuque Street, Iowa City, Iowa. (VAC98-0002) Comment: On May 7, 1998, by a vote of 5-0, the Planning and Zoning Commission recommended approval of vacating the alley, subject to Hawkeye Lumber Company entering into a lease agreement with the City of Iowa City to lease the right-of-way, and subject to all necessary utility easements being retained. Staff recommended approval in its May 7 staff report. Action: Consider an ordinance amending Title 14, Chapter 6, Zoning, Article T, Nonconforming Uses, Structures and Land, Section 5, Regulation of Nonconforming Lots, by changing the regulation of nonconforming lots of record. (First consideration) Comment: At its April 2 meeting, by a vote of 5-1 with Ehrhardt voting no, the Planning and Zoning Commission recommended approval of the proposed amendments. Staff recommended approval in its staff memorandum dated March 27. Correspondence included in Council packet requesting expedite~Lcons?.~e~ation. Consider an ordinance cha~iging the~zoning designation~of~ximat~e~yly~ 5.4 acres from Community Commercial (CC-2, 2.4 acres) and General Industrial (I-1, 3.0 acres) to Public (P) for property owned by Kirkwood Community College at 1806, 1810, 1814, and 1816 Lower Muscatine Road. (REZ98-0003) (First consideration) Comment: At its April 16 meeting, by a vote of 5-0, the Planning and Zoning Commission recommended approval of the proposed rezoning. This is a City-initiated application. Staff recommended approval in its April 16 staff report. Action: 7/~Z~'~'~' ~-~4- ~,,~/z~'7/X~/¢_~ E_~/~ ~-./.~.~f May 26, 1998 City of Iowa City Page 5 ITEM NO. 7. ITEM NO. 8. Consider an ordinance conditionally changing the zoning designation on a l O-acre tract located on the south side of Melrose Avenue and west of West High School from Low Density Single-Family (RS-5) to Planned Development Housing (OPDH-8) to permit an 80 dwelling unit retirement community. (REZ98-0002) (Pass and adopt) Comment: At its March 5 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of the requested rezoning subject to agreements and easements for the provision of sanitary sewer service and compliance with building and site design plans. Staff recommended approval subject to conditions in a February 27 memorandum to the Commission. Staff recommends indefinite deferral of this item until the agreements are rendered regarding sanitary sewer service. A c t i o n · ~/)~_~//~"~~'~-~/ CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND NEUMANN MONSON P.C. OF IOWA CITY, IOWA. Comment: This resolution authorizes an agreement between the City of Iowa City and Neumann Monson P.C. of Iowa City, Iowa for architectural and engineering services for the Iowa Avenue multi-use parking facility. The architectural and engineering design process will take approximately nine months and culminate in the letting of the project for construction. The consultant fee has been structured as follows: An initial schematic phase will be billed on a time-plus-materials basis, in an amount not to exceed $95,000. The final design and engineering phase will be for a lump sum to be determined following acceptance of the initial schematic phase. Action: CONSIDER A RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS. Comment: The City Council allocated t~25,000 for Fiscal Year 1999 for the purpose of funding grants to neighborhood associations so that they could make improvements in their neighborhood. The Neighborhood Council has solicited, selected, and recommends that funding of ten applications from neighborhood associations and seeks the City Council's review and approval of this recommendation. May 26, ~998 City of Iowa City Page 6 ITEM NO. 9. ITEM NO. 10. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE INFORMATION SERVICES DIVISION OF THE FINANCE DEPARTMENT AND AMENDING THE ADMINISTRATIVE PAY PLAN BY DELETING THE POSITION OF PROJECT MANAGER/SYSTEMS ANALYST AND INCREASING THE HOURS OF PROGRAMMER/ANALYST. Comment: The responsibilities of the Project Manager are being carried out on a contract basis rather than hiring a permanent employee for this position. This resolution also increases the .50 FTE Programmer/Analyst position to a 1.0 FTE position in the Information Services Division of the Finance Department. Staff memorandum included in Council packet. Action: '~-~/'z-g/z.,~- ~-~-.~//,,) ~ ~.-/'~ ~--.-2 CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE COURT STREET EXTENDED, PHASE 1 IMPROVEMENTS. Comment: The bid opening for this project was held on May 19, 1998, at 10:30 a.m. The following bids were received: Streb Construction Co, Inc. Iowa City, IA Metro Pavers, Inc. Iowa City, IA Engineer's Estimate $568,001.6O $587,86O.9O $595,150.00 Public Works and Engineering recommend award of the project to Streb Construction Co., Inc. of Iowa City, Iowa. General Obligation Bonds and Road Use Tax will fund this project. ITEM NO. 11. CONSIDER A RESOLUTION AUTHORIZING THE EXECUTION OF CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT, RENTAL CERTIFICATE AND RENTAL VOUCHER PROGRAM: PROJECT IA022V00021 AND IA022CE6001. Comment: The Consolidated Annual Contributions Contract (CACC) Rental Certificate Program and Rental Voucher Program combines the 527 units of Section 8 Certificates and 350 units of Section 8 Vouchers. Renewal funding is being provided for the voucher program in the amount of $27,860. Project Number IA022V00021 will replace Project Number IA022VO0010 which expired December 31, 1997. Project Number IA022CE6001 restores 96,617 in funds that were recaptured in error. This amendment does not represent any new dwelling units for the program but is intended to maintain the number of units in the program at the current level. Action: 7~ ~-C- ~.~/L~ ' ~.~~ #11 page 22 ITEM NO. 11 CONSIDER A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT, RENTAL CERTIFICATE AND RENTAL VOUCHER PROGRAM: PROJECT IA022V0021 AND IA022CE6001. Lehman/ (Reads agenda item #11). That's a long project. Thomberry/ Move adoption of this resolution. O'Donnell/ Second. Lehman/ Thank you, Thomberry. Moved by Thornberry, seconded by O'Donnell. O'Donnell/ It is, it is a long project. Lehman/Does somebody want to explain. Any discussion? O'Donnell/ Yeah, I don't know what, what's that, this number is just a number given to it? Champion/ Tell us what this is. O'Donnell/ Maggie will tell us. Lehman/ Maggie will tell us. Maggie Grosvenor/ I will? Lehman/Not really, but -- Grosvenor/ Okay. The "IA" is Iowa. Lehman/ We got that. Grosvenor/ The "022" is the region. The "C" is the Certificate, and then the "6001" is the actual contract number. Thornberry/ What's the "V" in the above one? Grosvenor/That's a voucher. This represe~Ismdy a reasonably accurate transcription of the Iowa City council meetinj~f March 24, 1998~// 032491~ #11 page 23 Kubby/Voucher. Thomberry/Okay. Lehman/ Wow, now we understand everything. Thomberry/ I know. Kubby/ Yes, we want to renew our vouchers and certificates. Thomberry/ Yes, we do. Lehman/ Okay. Roll call- (yes). Resolution carries. This represents only a reasonably accurate transcription of the Iowa City council meeting of March 24, 1998. F032498 #12 page 24 ITEM NO. 12 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT WITH SOUTHGATE DEVELOPMENT FOR CONSTRUCTION AND ACQUISITION OF NEW AFFORDABLE SINGLE-FAMILY UNITS. Lehman/ (Reads agenda item #12). If I'm not mistaken, this is the resolution authorizing the building of two or three single-family dwellings which will then be sold to first-time or to home-buyers. Which I think is a great program. Thornberry/ Move adoption of this resolution. Lehman/ Moved by Thornberry. Vanderhoef/ Second. Lehman/ Seconded by Vanderhoef. Discussion? Kubby/ Maggie, will you review for us very quickly where the money will come from, the up-front money for these three homes at $107,000 each? Grosvenor/ Right. Some of it will be from the first three tenant-ownership sales of properties, and then additional funding will come from the recent home-allotment. We received $77,000. Kubby/ Thanks. Grosvenor/ Okay. Lehman/ Further discussion? Roll call- (yes). This represents only a reasonably accurate transcription of the Iowa City council meeting of March 24, 1998. F032498 May 26, 1998 ITEM NO. 12. ITEM NO. 13. City of Iowa City Page 7 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT WITH SOUTHGATE DEVELOPMENT FOR CONSTRUCTION AND ACQUISITION OF NEW AFFORDABLE SINGLE- FAMILY UNITS. Comment: The City Council, at its informal meeting of April 6, directed staff to proceed with the reinvestment of Tenant-to-Ownership funds to develop additional affordable home ownership opportunities. This resolution authorizes the Mayor to sign the contract with Southgate Development Company to purchase three single-family townhouse units at a cost per unit of ~107,900. Staff memorandum included in Council packet. Action: 7/~'~-¢~/~_~,4z~/ CONSIDER A RESOLUTION ESTABLISHING TCI CABLEVISON'S "MAXIMUM PERMITTED RATE" FOR BASIC CABLE SERVICE. Comment: This resolution allows the new cable television basic service rate to become effective June 1, 1998, while preserving the City's right to require any adjustments or refunds due local subscribers once differences between the City and TCI regarding calculation of the maximum permitted rate are resolved by the Federal Communications Commission. The Commission ruled in the City's favor earlier this year, but that ruling has been appealed by TCI. The new basic rate will be 911.55 per month, 15¢ less than the current rate. ITEM NO. 14. ANNOUNCEMENT OF VACANCIES. a. Previously-announced vacancies. (1) Historic Preservation Commission: One vacancy representing the Brown Street District to fill an unexpired term ending March 29, 1999. (John Shaw resigned.) (3 males and 6 females currently serve on this Commission.) (2) Design Review Committee: One vacancy for an owner of a business or property located in the Design Review District Downtown or Near South Side to fill a term ending July 1, 2001. (Bill Nowysz filled the architect vacancy.) (3 males and 3 females currently serve on this Committee.) (3) Civil Service Commission: One vacancy to fill an unexpired term ending March 29, 1999. (Lon Moeller resigned.) (1 male and 1 female currently serve on this Commission. These appointments will be made at the June 16 Council meeting. May 26, 1998 ITEM NO. 15. City of Iowa City CITY COUNCIL INFORMATION. Page 8 ITEM NO. 16. ITEM NO. 17. REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. b. City Attorney. ADJOURNMENT. City Council Meeting Schedule and Tentative Work Session Agendas May 21, 1998 IMay 25 May 26 4:00 p 4:15p - 6:00p 7:00p I June 15 7:00p June 16 7:00p June 17 9:00a - 11:00a I July 3 MEMORIAL DAY HOLIDAY OBSERVED - CITY OFFICES CLOSED SPECIAL FORMAL COUNCIL MEETING Executive Session - Litigation SPECIAL COUNCIL WORK SESSION T/MES ARE APPROXIMATE 4:15p 4:30p 4:40p 4:55p 5:10p 5:20p SPECIAL Review Zoning Matters Review Agenda Items) Curbside Recycling Airport North Commercial Area Elks Update Council Agenda/Council Time FORMAL COUNCIL MEETING COUNCIL WORK SESSION FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Police Issues INDEPENDENCE DAY OBSERVATION - CITY OFFICES CLOSED Monday Tue s day Counc/I Chambers Council Chambers Monday J Counc// Chambers Tuesday Council Chambers Wednesday Council Chambers Fr iday I FUTURE Hickory Hill West Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Parks Maintenance Building Entrance Overlay Zone WORK SESSION ITEMS Landfill Master Plan Sanitary Sewer Repair - New Policy Update Transit Interchange Water Project Update Meeting dates/times subject to change