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HomeMy WebLinkAbout2004-07-22 Info Packet~ CITY COUNCIL INFORMATION PACKET (~ITY OF iOW^ (~ITY July 22, 2004 www.icgov.org IP1 Tentative Future Council Meeting Schedule and Work Session Agendas IP2 Letter from Randy Hartwig to Mayor Lehman: Airport Commission Special Meeting IP3 Letter from Randy Hartwig to Mayor Lehman: Airport Commission Meeting with City Council and the Strategic Plan Schedule IP4 Report from the Alcohol and Bar Committee IP5 E-mail from the Konni K. Cawiezell, Iowa League of Cities: 2005 Legislative Policy Survey IP6 E-mail from Mike Sullivan, Executive Assistant Johnson County- Minutes: Public Leadership Summit June 22, 2004 IP7 Quarterly Investment Report: March 31, 2004-June 30, 2004 IP8 Agenda Packet for: July '15 PATV Board of Directors Meeting IP9 E-mail from Irvin Pfab: Gev. Bush expands AmeriCorps I PRELIMINARY/DRAFT MINUTES IPI0 Human Rights Commission: June 22, 2004 IPll Public Library: June 24, 2004 IP12 Telecommunications Commission: June 25, 2004 4 ~ _ ~ { 07-22-04  City Council Meeting Schedule and IPq CITY OF IOWA CiTY Work Session Agendas July21, 2004 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS MONDAY, AUGUST 2 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, AUGUST 3 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, AUGUST 16 EmmaJ. HarvatHall Work Session Canceled · TUESDAY, AUGUST 17 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, AUGUST 30 Emma J. HarvatHall 6:30p Special Council Work Session · TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 6 Emma J. Harvat Hall Labor Day Holiday - City Office Closed Work Session Canceled · TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, SEPTEMBER 13 EmmaJ. HarvatHall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER 14 Emma J. HarvatHall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 20 Emma J. Harvat Hall Council Work Session Canceled · TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, OCTOBER 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 5 Emma J. HaP/at Hall 7:00p Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 July 19, 2004 Mayor Ernest Lehman 902 Wytde Green Road Iowa City, iowa 52246 Dear Mayor Lehman: A special meeting of the Iowa City Airport Commission was held on Saturday, July 17, to cut the budget for fiscal year 2005. The commission voted to reduce the airport manager's position from a full-time with benefits to 40 percent without benefits. This change would occur November 1,2004. We have had discussions concerning the delegation of duties and responsibilities that this change may necessitate. We will keep the Council informed. The Airport Commission is committed to continuing a safe and efficient airport that serves the Iowa City community well and operates in a fiscally responsible manner. Sincerely, lo_wa City Airport Commission Cc: City Council Steve Atkins, City Manager :~ ~ ~ -Ti C~ -''~ r,o " 07-22-04 I IP3 Marian Karr From: Ron O'Neil Sent: Saturday, July 17, 2004 2:28 PM To: Randy Hartwig (E-mail); John Staley (E-mail); John Krstenansky (E-mail); Daniel Clay (E- mail); Carl Williams (E-mail) Cc: Marian Karr; Steve Atkins Subject: Council letter Attached is the letter as you finalized it at your meeting on July 15. The letter was mailed to each Council member on Friday. timeline16] ulO4.doc Council 15]ulO4#4.1et.doc IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive ~owa City, Iowa 52246 Office Phone (319)356-5045 July 15, 2004 Mayor Ernest Lehman 902 Wylde Green Road Iowa City, Iowa 52246 Dear Mayor Lehman: This letter is in response to the Airpod Commission's meeting with the City Council on Monday, June 14 in the Council chambers. The Commission members sincerely appreciate the Council's interest and expressed support for the Airport, but, were somewhat surprised and disappointed in the tone of the meeting and the resulting discussion. You should know that at this point, the Airport Commission does not support placing Airport governance on the ballot for a public vote for the following reasons: 1. The report by Airport Business Solutions recommends "The Airport Commission should remain in effect to continue to provide an unbiased perspective toward running the Airport" (Chapter 3, page 27). 2. The Iowa Department of Transportation's Office of Aviation supports administration of the Airport by a Commission. In correspondence received from the Office of Aviation, it was stated that "The advantages of an airport commission generally lies in the fact that they are a group of people who are knowledgeable on aviation issues and are focused on the airport. It is a local decision, but there are advantages to having a commission manage an airport and it is the preferred method of management by the Iowa DOT Office of Aviation." 3. There is a distinct advantage to insulating the administration of the Airport from the more political arena associated with the City Council. The Council appoints the Commission members because they are focused solely on the current and future health and productivity of the Airport. Members are appointed for their business and aviation expertise and are counted on to contribute that knowledge to the Council. 4. Placing the governance issue on the ballot will inevitably cause significant divisiveness and negative publicity around the Airport and its future. Not only will such resulting polarization cause permanent damage to the public image of the Airport and its role within Iowa City, but it comes at a time when we believe the issues concerning the Council and Commission can be resolved. The negative publicity, as well as the ill will among the aviation community, business community and the Iowa City City Council, will halt the positive momentum that the Airport Commission is working very hard to achieve. During the meeting on June 14, the Commission members described a commitment to positive change at the Airport and the steps underway to ensure that the Council's goals are met. The current Commission, which consists entirely of new members, has made a public commitment to such change and we have indicated below the steps that we have already taken to illustrate this commitment and progress to date. 1. The Commission will complete a business plan. The business plan will be implemented in conjunction with the implementation of the strategic plan and will be open to revision as the needs of the Airport and City evolve. 2. The development of the Airport's strategic plan is well underway. A draft timeline is attached. The strategic plan will be based on the assumption that the Airport's annual budget will ultimately be balanced, requiring no annual subsidy from the City of Iowa City. We will be utilizing input from the City Council, community business leaders, regional Chambers of Commerce, a moderator, the UI College of Business Entrepreneurial Center, the aviation community, other interested parties and the Iowa Department of Transportation in the development of the strategic p~an. 3. The Commission is committed to using all available information and resources to inform the City Council of the processes currently underway. We will prepare information about the economic impact that was requested by the Council at the June 14 meeting. This information will be incorporated into the marketing and strategic planning process. Our "bottom line" intent is to provide the City Council with information on a regular basis in the form of personal reports and summaries of activities. With the Council's concurrence, the Commission would be pleased to re-institute monthly, in- person reports at scheduled Council meetings. If the Council would prefer a different format for interacting with the Commission, we would be ready to work out other arrangements. 4. During the development of the business and strategic plans, the Commission will review the recommendations from ABS Consulting again, as input for the plans. If there were recommendations in the ABS report that the Council would like the Commission to consider further, we would be pleased to do so. The Commission is working very hard, and will continue working, to make the Airport a more fiscally sound and progressive entity within the City. We are deeply committed to working closely with the City Council to reach the stated goals in a timely and positive manner. We have expressed that commitment through our actions in the short time this Commission membership has been in place. We believe that placing the governance issue before the public for a vote will undermine and restrict the positive steps the Commission has already taken and divert our efforts from stated objectives. We would be happy to discuss all these issues with Council members individually or collectively. Thank you for considering our perspectives on these important issues. Sincerely, Iowa City Airpod Commission Randy Hartwig, Chairperson Cc: City Council Steve Atkins, City Manager Marian Karr From: Ron O'Neil Sent: Saturday, July 17, 2004 2:24 PM To: *City Council Cc: Marian Karr; Steve Atkins Subject: Strategic Plan schedule Attached is a draft schedule for the Strategic Plan. I'm not certain if it was included with the letter from the Commission you should have received today. timeline16.]u104.doc IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 STRATEGIC PLAN SCHEDULE 1. 12 Feb 04 Commission meeting - Finalize ABS report recommendations and begin plan discussion 2. 11 Mar 04 Commission meeting - Discuss focus groups 3. 08 Apr 04 Commission meeting - Marketing 4. 13 May 04 Commission meeting - Initial outline 5. 10 Jun 04 Commission meeting - Marketing and outline for executive summary 6. 07 Jul 04 Commission meeting - Outline review 7. 15 Jul 04 Commission meeting - Evaluate timeline and discuss focus group topics 8. 10 Aug 04 Focus group: Airport tenants and users - 4:00 p.m. to 6:00 p.m. 9. 17 Aug 04 Focus group: Business and community leaders - 4:00 p,m. to 6:00 p.m. 10. 19 Aug 04 Commission meeting - Discuss focus groups information 11. 09 Sep 04 Commission meeting - First draft of plan and executive summary 12. 14 Oct 04 Commission meeting - Finalize draft to send to Council for review TO: Iowa City City Councilors FROM: Alcohol and Bar Committee DATE: July 21,2004 A report to you and the community is attached. Because this is a group report, we would prefer to avoid calls to individual committee members and respond to questions at a gToup meeting at one time. Consequently, we are inviting ali recipients of this report to our next meeting on Monday July 26, 2004 at 1:00 in the Conference Room on the mezzanine at the Senior Center. Until that meeting, this report is embargoed to the press. Thank you. cc: David Skorton, President, University of Iowa Phillip Jones, Vice President of UI Student Services Lindsay Schutte, President, UISG Art Schut, Director MECCA Iowa City Press Citizen Daily Iowan Cedar Rapids Gazette Des Moines Register Alcohol and Bar Committee Report to the Community 7/21/04 During the spring of 2003, when the City Council was considering whether to set 19 or 21 as the legal age for admission into Iowa City bars and other establishments serving alcohol, a group of University of Iowa students formed the Student Twenty One Policy (STOP) Task Force. In April 2003, this Task Force, with support from a number of bar owners, submitted to the Council a brief report urging adoption of a 19 ordinance and included recommendations for several other policy and procedural changes to complement such an ordinance. One of those recommendations was to "Create a task force with broad community representation to monitor the effectiveness of these changes and report their findings regularly and directly to the City Council." In the summer of 2003, with the 19 Ordinance set to take effect August 1, the Alcohol and Bar Committee, composed of diverse community participants, began meeting. The members of the Committee, which has met some 19 times during the last year, include: Ross Wilburn-Iowa City City Council Nate Green-former UI Student Body President ?~-' Don Stalkfleet-Sports Column, Joe's Place/Brian Flynn alternate ,~ '~ po ':-_.: Troy Kelsay-Iowa City Police Department Lynn Walding-Iowa Alcoholic Beverages Division Mark Ginsburg-M.C.Ginsburg ,-,~. - - --.. Carrie Z. Norton- Comanunity Representative Carolyn Cavitt-Stepping Up/Jim Clayton alternate Jack Piper- Atlas World Grill Our meetings have essentially been conversations about the culture of downtown Iowa City and excessive and underage drinking. In outlining the committee's focus, we drafted a mission statement: ABC is committed to providing a community forum for the exchange of ideas, strategies and information in an effort to reduce underage and irresponsible consumption of alcohol. One of our activities was to review the status of the recommendations of the STOP Task Force. Initially we did so informally and Nate Green reported that to the Iowa City City Council at the November 10, 2003 meeting. In an effort to track these issues more carefully, we conducted a written survey of the 94 establishments serving alcohol; 76 responded to our questionnaire and this is what we learned: · Regarding the use of wristbands/stamps to identify the age of patrons entering a bar, of the 26 bars which allow underage patrons, 22 use some type of age identification system. ·Most bars have appropriate signage reminding patrons of the 19 entrance age after 10 P.M. Some of the signs are faded and new ones are needed. · Although the STOP Task Force recommended a dedicated employee to monitor for underage drinking, to our knowledge only one bar has employees acting as dedicated monitors. Most bars report that all of their employees act as monitors as needed. · Similarly, although the STOP Task Force recommended free soda and water be served to encourage underage patrons to consume beverages other than alcohol, our survey suggests this practice is rarely being employed. · The STOP Task Force recommended mandatory training of bar employees. Rather, the Alcohol Beverages Division offered voluntary training and close to 700 servers participated. There was an incentive offered--a free "pass" for the bar licensee for one out- of-compliance finding. · Drink special advertisements are still published regularly in the DI. · The ad disclaimer "19 to enter, 21 to drink" has been used by just a few bars, and then sporadically. · Regarding alternative/non-alcohol activities, only one of the six suggestions endorsed by the STOP Task Force has come to pass, and it was quite successful, i.e., the 10,000 Hours Show. Adequate funding for non-alcoholic ventures is a concern. · No downtown zoning changes have occurred. Maybe just as important as the survey results are the recurring themes in our conversations: · PAULA (possession of alcohol under the legal age) citations are essentially holding steady. We have examined Iowa City Police Department data from the last two years and the number of PAULA's has decreased, but so has the number of bar checks. The ratio of PAULA's to bar checks is mostly stable. Using PAULA's as a measure, there has been no major shift in underage drinking in downtown Iowa City. · Of note, the license holder (bar staff) compliance checks for serving minors reflect a discernible positive change, according to police department statistics and first-hand officer accounts. Bar owners and managers are more in compliance and taking checks seriously as there are compelling consequences, i.e., jeopardizing one's license. Indeed, one of the committee's bar owners mused whether successful compliance checks could be cited in the papers along with PAULA's. The Iowa City Police Department does fewer compliance checks now. Initially done monthly, checks are now on a more intermittent, maintenance schedule. This reflects reduction in the number of available officers and resources, constantly shifting priorities, and generally increased compliance. · So, how do the underage drinkers procure alcohol? Fake ID's, persons (friends/peers) of legal drinking age buying it for underage patrons, and at times, bartenders/servers (again, often friends/peers). In this point in our conversations we wonder about the larger bars. Does more pressure to fill a larger occupancy space result in more drink specials, less ability to monitor their patronage and more underage drinking? And what about house parties? Anecdotal police reports and reports from the Housing and Inspection Services Division indicate no groundswell of house parties and/or noise/disturbance incidents, even though some folks predicted this. The noise ordinance, the nuisance party ordinance and the nuisance property ordinance have provided the police with additional tools to address the house party issue thus far. And keg registration? Many states and communities have keg registration and maybe that should be discussed locally rather than wait for a possible state law. · Some bar owners have voluntarily gone to 21-only in their establishments. For bar owners, it is a two-edged sword. If the bar remains 19, PAULA's mean negative publicity--your business' name is in the paper. There are increasing penalties (fines/suspensions) for failing compliance checks (stings) and if you fail a sting four times, you can lose your license. The presumption is that the bar is not hiring and training staff appropriately or is knowingly, overtly serving minors. Rather, PAULA's may be a "crime of opportunity': a 19 year old is legally in the bar but illegally acquires a drink. Nonetheless, the bar does make a profit on the drink regardless of who actually consumes the beverage. If the bar voluntarily goes 21, there may be a loss of competitive edge and income. If all bars went 21, it would create a more" level playing field", though potentially have a negative business impact on some downtown establishments. Now, bar owners must weigh which risk is smiler? Ii~,~:~ sense, there might be an incentive for bar owners to go 21. -:-~. ,_, -~- · The University has and is making a number of efforts to reduce underage and irresponsible drinking, including closing the infamous home football game tailgating Lot 6; establishing a Task Force to review alcohol related policies with representation from athletics, alumnae, campus police, etc; including alcohol issues during freshman orientation for new students and parents; continuation of the Transitions class which has curriculum on alcohol and related issues; more emphasis on My Student Body, an online interactive educational and support program available free to all students; and of course, the ongoing efforts of the Stepping Up Program. · The committee has noticed a trend toward a changing bar scene in downtown Iowa City. A number of bars failing compliance checks have had their liquor license suspended or revoked. Downtown has seen a variety of new clubs/bars that are catering to a more mature crowd. This increased diversity may reflect the effects ora number of policy changes and a downtown cultural shift. On the other hand, the increased fi'equency of markedly low price specials is a contributing factor in the ongoing problem of underage drinking and over consumption. In sum, it's not that the 19 ordinance is a not having an impact, it is just that the underage and high risk drinking hasn't yet abated. Sometimes we mused during our conversations that the police are trying, the state is trying, the University is trying, the bar owners are trying--we wish the 19 and 20 year old bar goers and the legal age consumers providing to the underage patrons would also be part of the solution. The best predictors of underage and high-risk drinking are cheap and accessible alcohol. Although going to a 21 only ordinance might be another tool toward reducing underage drinking, it won't completely solve the problem. And going 21 will have economic consequences for downtown Iowa City as some businesses will suffer and some customers will go elsewhere. It is going to take a well coordinated City, community and University plan to help our downtown culture be what we all want it to be. Marian Karr From: cv@iowaleague.org Sent: Friday, July 16, 2004 3:04 PM To: marian-karr@iowa-city.org Subject: 2005 Legislative Policy Survey The League's 2005 legislative policy survey is available to be completed online at www.iowaleague.org. The survey contains the potential initiatives identified by the League's legislative policy committee. Your input is essential to ensure the League's legislative agenda reflects a consensus among our members. Last year we had 280 members complete the survey- we'd like to double that this year. Please encourage other city officials to participate by forwarding this email. Questions regarding the survey can be sent to cv@iowaleague.org. Thanks! Konni Konni K. Cawiezell Asst. Director of Governmental Affairs Iowa League of Cities 317 6th Avenue, Suite 800 Des Moines, IA 50309 515.244.7282 515.244.0740 fax www.iowaleague.org **Serving Iowa's 948 Cities for over 100 Years** Minutes of the June 22, 2004 meeting 1 of 1 Marian Karr IP6 From: Mike Sullivan [msulliva@co.johnson. Ja.us] Sent: Thursday, July 15, 2004 11:17 AM To: Alburnett; Arnold-Olson & Associates; Cedar Rapids; CenterPoint; Central City; ECICOG; Ely; Fairfax; Hiawatha; Hills; Howard R. Green; IowaCity Clerk; Iowa City Manager; Iowa Environmental Education Project; James Houser; JCCOG; Johnson County; Kelly Hayworth; Linda Langston; LinnCounty Supervisors; Lisbon; Lone Tree; LuBarron; Marion; Mike Goldberg; MountVernon; North Liberty; North Liberty City Administrator; Palo; Priority One; Robins; SharonMeyer; Shueyville; Solon; Springville; Tiffin; University Heights Subject: Minutes of the June 22, 2004 meeting Attached are the minutes of the June 212, 2004 Public Leadership Summit. <<inf0622j.doc>> Mike Sullivan Executive Assistant-Johnson County 913 South Dubuque Street, Suite 201 Office (319) 339-6198, extension 309 Fax (319) 356-6036 msulliva@co.johnson.ia.us *** eSafe scanned this email for malicious content *** **~ IMPORTANT: Do not open attachments from unrecognized senders *** 7/15/2004 MINUTES OF THE JOINT MEETING OF THE LINN COUNTY BOARD OF SUPERVISORS AND THE JOHNSON COUNTY BOARD OF SUPERVISORS JUNE 22, 2004 TABLE OF CONTENTS Page Io~va City Area Development President Joe Raso: Iowa City Area Development Presentation ..... 1 Kirkwood Community College Continuing Education and Training Services Vice President Dee Baird and Iowa City Area Development President Joe Raso: Presentation of Labor Study Information and Skills 2006 Results ............................................................................... 2 Johnson County Council of Governments Executive Director Jeff Davidson: Overview of Trail Linkages in Lirm and Johnson Counties (Trails Map and Status of Hoover Nature Trail) .......................................................................................................................................... 3 Discussion: Common Phone Book, City Directory .......................................................................... 3 Identify Action Items and Facilitated Discussion with Howard R. Green Representative Jim Halverson .................................................................................................................................. 4 Scheduling Date and Time of Next Meeting ................................................................................... 6 Chairperson Neuzil called the joint meeting to order at the Howard R. Green Co. Conference Room 8710 Earhart Lane SW, Cedar Rapids at 4:30 p.m. Lirm County Supervisors present were: Lu Barton, James Houser, and Linda Langston. Johnson County Supervisors present were: Pat Hamey, Mike Lehman, Terrence Neuzil, Sally Stutsman, and Carol Thompson. Other city and county officials present were: Robins Mayor Randy Fouts, Hiawatha Mayor Tom Patterson, Bertram Mayor Darwin Harmening, Ely Mayor Dale Stanek, Iowa City Mayor Ernie Lehman, University Heights Mayor Gloria Jacobson, North Liberty Mayor Clair Mekota, and North Liberty City Council Member James Moody. Chairpersons Barton and Neuzil welcomed everyone and introductions of attendees were made. Barron said that based on previous discussions regarding connecting Linn and Johnson Counties trail systems, Linn County is going to write a grant to the State for Ely to facilitate that end. She added that representatives from Priority One and the Technology Corridor Committee congratulated the counties for taking it upon themselves to meet, but hope the counties take action as well. IOWA CITY AREA DEVELOPMENT PRESIDENT JOE RASO: IOWA CITY AREA DEVELOPMENT PRESENTATION Iowa City Area Development President Joe Raso said that before he became ICAD's President in 2000, he worked with Linn County and Priority One to market the area across Canada and the United States. He said that ICAD is ceiebrating its 20th year working with economic development and similarly to Priority One, works with basic sector economic development. ICAD works with companies that manufacture products or produce a service that they sell outside of the market, bringing revenues into the area economy. ICAD serves 7 communities including Iowa City, Coralville, North Liberty, Informal Minutes: June 22, 2004/page 2 Solon, West Branch, West Liberty, and Kalona who are part of the metropolitan economy in the southern technology corridor. Raso explained that 70% of ICAD's funding comes from 140 investors in the private sector, with additional funding coming from 10 public sector investors. He said that ICAD focuses on 4 primary areas of basic sector development including existing industry, regional recruitment, workforce development initiatives, and overall communications of the importance of economic development. KIRKWOOD COMMUNITY COLLEGE CONTINUING EDUCATION AND TRAINING SERVICES VICE PRESIDENT DEE BAIRD AND IOWA CITY AREA DEVELOPMENT PRESIDENT JOE RASO: PRESENTATION OF LABOR STUDY INFORMATION AND SKILLS 2006 RESULTS Raso said that ICAD views economic development through businesses' eyes to address their 3 main concerns: work force availability, work force affordability, and work force capabilities. He said that to investigate where the Technology Corridor's work force comes from, 18 months ago ICAD, working with Iowa Workforce Development, began the Technology Corridor Regional Analysis. Raso explained that the Tech Corridor pulls workers from the Missouri State line in the south to Clayton County in the north and from Tama in the west to Davenport in the east. This allows ICAD to show companies where individuals in the region are located that have the skill sets the company needs for their business and the types of wages that would attract those individuals. Raso said that 90% of the people living in the area are currently employed, so most are looking to move from an existing position to a ne~v position that may match their skills well. Raso explained that beyond just telling companies where individuals are located, they can also give advice on how to best reach them. Raso said that there are very few areas that can provide this type of information to companies, so they are already working on updating this analysis. Kirkwood Continuing Education Vice President Dee Baird explained that the Skills 2006 Report was released in October 2003. The report details employers' needs over the next 3 years in the areas of replacing positions, adding new positions, types of positions, educational level needed, and skill sets needed. Unlike the initial 1998 study, this study is much broader covering Kirkwood's 7 county region and encompassing 250 small, medium and large companies from 10 industry clusters. Baird said that in the next 3 years the participating companies are projecting 700 replacement workers and 3,600 new jobs, which does not include the new companies that have been recruited into the region. Baird said that the most surprising information obtained was the shift upwards in needed education levels, with 80% of new jobs now requiring education beyond high school and 60% requiring a 4 year degree or higher. Skill gaps missing for applicants and the existing workforce include 1) essential skills like team building, communication, customer service and problem solving, and 2) technical skills like writing and computer applications. Baird explained that since 1998 Kirkwood has been working with the educational institutes, businesses, and workforce organizations to better understand and define their needs. The report also includes 5 recommendations regarding requiring and facilitating learning of important skill sets and facilitating further training, retaining Informal Minutes: June 22, 2004/page 3 younger workers through work based learning exposure, improving quality of life, and expanding diversity. Raso said that the quality of life issue will lead to large projects in the future and will have large implications for the entire region. Baird said that her organization has been approached on both a national and international level to conduct seminars to present how to conduct this type of assessment. Raso said that quality of life, entrepreneurial development, and workforce development are the main issues that will drive economies. He added that the development agencies in this area have been working together for years in order to achieve success and although it is great to see officials getting together, he cautioned the group that taking on large projects too soon can sometimes end positive collaborations. JOHNSON COUNTY COUNCIL OF GOVERNMENTS EXECUTIVE DIRECTOR JEFF DAVIDSON: OVERVIEW OF TRAIL LINKAGES IN LINN AND JOHNSON COUNTIES (TRAILS MAP AND STATUS OF HOOVER NATURE TRAIL) Johnson County Council of Governments Executive Director Jeff Davidson explained that the trails he will be discussing are part of a larger trail system, including the Mississippi River Trail, the Hoover Nature Trail and the American Discovery Trail, which is a planned transcontinental trail. He said that the Cedar Valley Trail from Hiawatha to Evansdale has been very successful. Davidson said that Cedar Rapids is now proposing to extend their trail along the old Hoover Trail right-of-way to Ely. The Proposed Old Capital loop is a portion of the American Discovery Trail, which will go through the Iowa City metro area. Davidson explained that currently a rider can ride the trails from 10th Street in North Liberty to Napoleon Park in southern Iowa City with only a small portion near Coral Ridge mall that is still in progress. He said that the trail in the County region starts at 180th Street to Mehaffey Bridge Road, into the metro area, then on Sand Road to 520th Street. He said that the area that is difficult is the area between Ely and Solon, but the intention is to pave trails along the Hoover Nature Trail, but only portions have been built currently. Davidson said that portions of this land will need to be reacquired and paved in order to connect these communities. He presented a map that indicates that trails are further along than initially thought. Davidson said that if the Crandic COlTidor ever goes out of service the owners would consider using the land as a trail, but that is not anticipated at this point. Thompson asked what the condition of the trail between Ely and Solon is. Iowa National Heritage Foundation Trail Coordinator Lisa Hein replied that there is still a corridor in place along much of the trail that is kept up, with a few sections that have been reclaimed. DISCUSSION: COMMON PHONE BOOK/CITY DIRECTORY Thompson explained that based on past discussion, Johnson County staff investigated the possibility of having a combined phonebook so the area would feel like a community. She said that Qwest was very interested if individual governments wanted their information listed in additional phone books, but were not interested in creating a joint phone book because of the size of the combined yellow pages. She added that she Informal Minutes: June 22, 2004/page 4 noticed that many companies actually advertise in both books. Barron and Stutsman agreed that it would be possible because there would be less people than larger metropolitan areas like Chicago, which include both white and yellow pages in one very large volume. Barron pointed out that it is common for people to have more than one phone book. Stutsman said that Qwest's concern is regarding marketing. Houser suggested also eliminating long distance charges between the 2 communities as well because it would involve the same organizations. He said that when West Branch made a similar change the phone company increased the overall rates to avoid losing money. North Liberty Mayor Clair Mekota said that North Liberty has toll free calls through South Slope Cooperative Communications Company to both Iowa City and Cedar Rapids as well as several smaller areas. Barron suggested creating a subcommittee to investigate the possible issues. The group decided to continue to pursue the possibility of combining phone books and city directories, and eliminating toll charges by inviting companies that would be involved to a future meeting. IDENTIFY ACTION ITEMS AND FACILITATED DISCUSSION WITH HOWARD R. GREEN REPRESENTATIVE JIM HALVERSON Neuzil said that a good way to start the discussion would be to identify goals, ways to accomplish those goals, what team approaches can be taken, and who is interested in the issues. Howard R. Green Representative Jim Halverson said that Davidson gave a great overview of the status of that trails system including what is in place and what is yet to be constructed. Halverson said that the group needs to discuss the constructed and planned aligmnents, barriers to completing projects, and how to overcome those obstacles. He said that by talking about these problems in a regional context they can formulate solutions that might appear in multiple budgets or with other forms of assistance by other entities. He asked the group if they have begun setting aside funds for these projects rather than just targeting enhancement dollars. Thompson said that the County will apply for Federal funding when it comes time to upgrade Mehaffey Bridge Road, which is several years away but moving forward. Houser said that Linn County has applied through Cedar Rapids for State money to connect the portion of trail between Ely and Cedar Rapids, but they have been turned down each time. Langston said that Linn County has just recently completed a northern portion of the Cedar Valley nature trail. Halverson asked if most trail funds come from enhancement dollars and soliciting foundation funds. Houser said that they used CIP funds, regional planning money, and regional trail group funds. Langston said that the trails group is important because they are working on an extensive privately owned trail that has the possibility of linking into Johnson County as well. Barron said that the trail group's goal is to begin the trail and then turn it over to a public entity that can leverage funds, so they will hopefully be turning over the trail in the near future. Linn County Trails Association Representative Jim Heely said that it should be possible to have the trail to the Johnson County line by the end of 2006 and any work down before the trails are transferred to a public entity can still count towards any match for additional funds. Hein said that the Hoover Nature Trail has $50,000 to build a trail that is not in the priority section not considered for this project, but they would like to move that money to Ely to help build that trail. She added Informal Minutes: June 22, 2004/page 5 that the DOT needs approval from Johnson County for that to happen. She said that the Johnson County Conservation Board has not decided that issue, but the Board has input. Mekota said that there is currently a trail used by a snowmobile club between Ely and Solon that the Trails Committee could work with to use State funds to enhance. He said that they might be able to obtain Federal money as well because the section lies across the Corps of Engineers property. Halverson said that another challenge that entities face in trail projects is securing right-of-way and asked if any entities have had that problem. Thompson requested a map of the miles they are discussing and what the status is of those areas for the next meeting. Barron replied they have that information up to the county line. Lehman said that they need considerable dollars just to get the facilities up and running because of several structures that are missing in addition to overall maintenance. He said that he does not know how the County would go about buying right-of-way and Thompson added that they do not know the current status. Davidson asked Hein to put together a summary to Solon for the next meeting. She agreed. The group formed a subcommittee to investigate the topic. Halverson said that homeland security is also a large issue facing the group. He said that over $2 billion will soon be awarded through the State Homeland Security grant with an additional $725 million from the Urban Area Security Initiative. He said that at least $30 million will be designated in Iowa to various security issues. Halverson said that although the group has identified homeland security as a priority, they have not defined the meaning. He explained that traditionally homeland security is most closely associated with public safety measures and transportation infrastructure. Langston added that agriculture is also another large concern. Halverson said that he thought it would be productive to define what the group means by homeland security. Neuzil said that response is an issue. Thompson said that prevention is also an issue, whether or not the County can recognize the warning signs. North Liberty City Council Member James Moody said that reassuring the public is part of security. Langston said that being prepared and knowing how a situation would be handled is important. Barron said that coordination is also important between entities. Iowa City Mayor Ernie Lehman said that any meaningful discussion should include sheriff and police departments because those are the people who should answer these questions. He added that there are political issues this group may need to address, but the procedures are things police and emergency management personnel understand. Langston said that homeland security personnel are key to the issue because the funding comes through those positions and incident command becomes critical in that process. Neuzil said that if this group could find a common goal for regional participation then the municipalities involved would have more leverage on a Federal level. Langston said that regions along the county line are completing mutual aid pacts, which allow entities to seek help outside of the county. She said it would be beneficial for Emergency Management to graph the mutual aid pacts to see where they overlap. Thompson said that applying for funding is very area centered, so identifying a mutual issue would be groundbreaking. Neuzil said that one issue the group could concentrate on is purchasing a helicopter for law enforcement and emergency Informal Minutes: June 22, 2004/page 6 management. Houser said that the Linn County's Emergency Management Association already has a strong working relationship with Johnson County for evacuation purposes. E. Lehman said that this group needs to have their law enforcement agencies identify their priorities in order to see where all the entities can work together. Neuzil suggested bringing the issue to each county's Emergency Management Committee. Terry Brennan suggested bringing in law enforcement agencies to involve them in the thought process as well. Thompson said that in order to achieve regionalization, this group will need to take on a great deal of leadership. Brennan said that the threat ofbioterrorism has changed the potential response, which is why Public Health and the Centers for Disease Control have also put funds towards homeland security. Another thing to consider, he said, is that in major disasters, dozens of agencies like utility companies, schools, and the Red Cross respond so involving those agencies would be a critical step in the face of a large scale incident. Harney said that funding becomes difficult because it comes to the State level first and they designate the allocated funds so the group would have to work at the State level to receive the Federal funds. He said that most of the resources that come from the State are designated for fire purposes. Langston said that Linn County has drawn down the dollars more effectively than other parts of the State because their staff has allowed them to be functionally better prepared. She said that it would be difficult to change the system, but the group could begin to strategically talk about policy changes. Langston added that the scope, magnitude of the disaster, and the preparedness in place helps determine the effectiveness. She said that these conversations are important because they help increase how prepared each entity is in the face of a disaster. Hamey said that Homeland Security can get more accomplished regionally than locally, but this group cannot channel funds to what is best for the region because of how the State designates the funds. He said that the State's Emergency Response staff has not been trained to designate those funds. Langston said that the Emergency Management Association is starting to set the next step, setting a higher level of priorities, so they are struggling to find someone with the expertise to say what they really need. The group decided to work through each County's Emergency Management Association and have them present information at a future meeting. SCHEDULING DATE AND TIME OF NEXT MEETING The next leadership summit was scheduled for October 7, 2004 to be hosted by Linn County at the same facility. Adjourned at 5:56 p.m. Attest: Tom Slockett, Auditor By: Informal Minutes: June 22, 2004/page 7 On the day of 2004 By Casie Kadlec, Recording Secretary Sent to the Board of Supervisors on July 14, 2004 at 3:00 p.m. CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT MARCH 31, 2004 to JUNE 3O, 2O04 Finance Department: Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The average return on the six-month U.S. Treasury Bill, as obtained from the monthly publication Public Investor, was 1.54% at 6/18/04. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. Investments purchased by the City of Iowa City for the second quarter of this year were 24 basis points higher than the threshold. Rates on new investment purchases in our operating cash portfolio for the second quarter were approximately 44 basis points higher than investments purchased at this time Jast year. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve raised the target of the federal funds rate to 1.25% on June 30, 2004. The Federal Reserve has stated its intention to raise rates at a measured pace. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were .90% in April 2004, 1.00% in May 2004 and 1.20% in June 2004. Federal Funds Rate 7.00 6.50 6.00 5.50 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 EXHIBIT A CITY OFIOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 613012004 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE VAN KAMPEN GOVT MUTUAL FUND 22-dul-85 N/A 200,000.00 VARIABLE NORWEST BANK SAVINGS 01-Dec-99 N/A 200,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A 2,000,000.00 VARIABLE IPAITANELLS FARGO IPAIT 29-Nov-02 N/A 2,147,819.31 VARIABLE COMMERCIAL FEDERAL CD 03-dui-03 01-Jul-04 977,423.00 1.19 UICCU CD 18-Sep-03 02-dui-04 750,000.00 1.51 WEST BANK CD 08~Oct-03 09-dui-04 2,150,000.00 1.66 WEST BANK CD 08-Oct-03 16-Jul-04 750,000.00 1.66 FREEDOM SECURITY CD 17-Oct-03 23-Jul-04 2,150,000.00 1~40 FREEDOM SECURITY CD 17-Oct-03 30-dui-04 750,000.00 1.40 IOWA STATE BANK CD 17-Oct-03 06-Aug-04 2,150,000.00 1.50 FREEDOM SECURITY CD 17-Oct-03 13-Aug-04 750,000.00 1.43 IOWASTATE BANK CD 17-Oct-03 20-Aug-04 2,150,00000 1.55 FREEDOM SECURITY CD 17-Oct-03 27-Au< -04 750,00000 1.50 IOWA STATE BANK CD 30-Oct-03 03-S~ ~-04 2,150,000.00 1.55 IOWA STATE BANK CD 30-Oct-03 10-Se ~-04 750,000.00 1.50 COMMERCIAL FEDERAL CD 14-Mar-03 14-Se ~-04 2,759,937.35 1.54 IOWASTATE BANK CD 21-Nov-03 17-Se)-04 2,150,000.00 1.52 UICCU CD 16-Dec-02 24-Se )-04 616,146.00 2.61 HILLS BANK CD 25-Feb-03 24-Se)-04 21,346.50 2.38 UlCCU CD 13-Nov-03 24-Se ~-04 750,00000 1.51 IOWA STATE BANK CD 21-Nov-03 01-Oct-04 2,150,000.00 1.50 UICCU CD 13-Nov-03 08-Oct-04 750,000.00 1.51 UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 1.50 UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 1.50 IOWASTATE BANK CD 13-Nov-03 15~Oct-04 2,150,000.00 1.55 WEST BANK CD 16-dan-04 15-Oct-04 500,000.00 1.45 IOWA STATE BANK CD 13-Nov-03 22-Oct-04 750,000.00 1.57 IOWA STATE BANK CD 13-Nov-03 29-Oct-04 2,150,000.00 1.62 WEST BANK CD 19-Dec-03 05-Nov-04 750,000.00 1.39 IOWA STATE BANK CD 06-Apr-04 05-Nov-04 750,000.00 1.25 UICCU CD 19-Dec-03 12-Nov-04 2,000,000.00 1.52 FREEDOM SECURITY CD 06-Apr-04 12-Nov-04 2,000~000.00 1~46 UNION PLANTERS CD 19-©ec-03 19-Nov-04 750,000.00 150 IOWA STATE BANK CD 06-Apr-04 19-Nov-04 750,000.00 1.25 COMMERCIAL FEDERAL CD 19-Dec-03 24-Nov-04 2,000,00000 1.42 FREEDOM SECURITY CD 06-Apr-04 24-Nov-04 2,000,000.00 1.49 WELLS FARGO SLGS 05-Nov-02 01-Dec-04 57,231.00 2.16 LIBERTY BANK CD 11-Mar-04 01-Dec-04 274,005.59 1.47 FARMERS & MERCHANTS CD 19-Dec-03 03-Dec-04 750,000.00 1.45 FREEDOM SECURITY CD 06-Apr-04 03-Dec-04 750,000.00 1.49 WEST SANK CD 14-Apr-04 10-Dec-04 2,000,000.00 1.41 WEST BANK CD 14-Apr-04 17-Dec-04 750,000.00 1.41 WEST BANK CD 14-Apr-04 23-Dec-04 2,000,000.00 1~45 WEST BANK CD 14-Apr-04 30-Dec-04 750,000.00 1.45 LIBERTY BANK CD 28-May-04 30-Dec-04 2,722,000.00 1.87 WEST BANK CD 14-Apr-04 07-Jan-05 2,000,000.00 1.49 WEST BANK CD 14-Apr-04 14-Jan-05 750,000.00 1.49 WEST BANK CD 14-Apr-04 21-Jan-05 2,000,000.00 1.53 WEST BANK CD 14-Apr-04 28-Jan-05 750,000.00 1.53 COMMERCIAL FEDERAL CD 10-May-04 04-Feb-05 2,000,000.00 1.81 LIBERTY BANK CD 10-May-04 11-Feb-05 750,000.00 2.27 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE COMMERCIAL FEDERAL CD 10-May-04 18-Feb-05 2,000,000.00 1.85 US BANK CD 08-Sep-03 25-Feb-05 961,187.50 1.90 US BANK CD 08-Sep-03 25-Feb-05 663,221.00 1.90 COMMERCIAL FEDERAL CD 20-May-04 25-Feb-05 750,000.00 1.86 COMMERCIAL FEDERAL CD 20-May-04 04-Mar-05 2,900,000.00 1.88 COMMERCIAL FEDERAL CD 20-May-04 11-Mar-05 750,000.00 1.90 COMMERCIAL FEDERAL CD 08-Jun-04 18-Mar-05 2,000,000.00 2.02 COMMERCIAL FEDERAL CD 08-Jun-04 25-Mar-05 750,000.00 2.04 COMMERCIAL FEDERAL CD 08-Jun-04 01-Apr-05 2,000,000.00 2.06 COMMERCIAL FEDERAL CD 08-Jun-04 08-Apr-05 750,000.00 2.08 COMMERCIAL FEDERAL CD 08-Jun-04 15-Apr-05 2,000,000.00 2.10 UICCU CD 29-Jun-04 22-Apr-05 750,000.00 2.46 UICCU CD 29-Jun-04 29-Apr-05 2,000,000.00 2.46 UICCU CD 29-Jun-04 06-May-05 750,000.00 2.46 WELLS FARGO SLGS 05-Nov-02 01.-Jun-05 3,957,849.00 2.34 LIBERTY BANK CD 11-Mar-04 01-Jun-05 184,742.45 1.67 WEST BANK CD 17~Dec-03 30-Jun-05 4,377,226.73 1.55 UlCCU CD 09-Mar-04 01-Nov-05 5,328,653.64 2.06 LIBERTY BANK CD 11-Mar-04 01-Dec-05 186,128.03 1.87 UICCU CD 12-Dec-03 09-Dec-05 6,577,860.00 2.33 LIBERTY BANK CD 11-Mar-04 01-Jun-06 187,523.98 2.17 LIBERTY BANK CD 11-Mar-04 01-Dec-06 188,930.41 2.57 LIBERTY BANK CD 11-Mar-04 01-Jun-07 190,347.39 2.67 TOTAL $108,429,578.88 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED JUNE 30, 2004 INVESTM E NTS ON HAND AT 3/31/04 110,719,392.86 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 3/31/04 TQ 6/30/04 IOWA STATE BANK CD 06-Apr-04 5-Nov-04 1.25 750,000.00 IOWA STATE BANK CD 06-Apr-04 19-Nov-04 1.25 750,000.00 FREEDOM SECURITY CD 06-Apr-04 12-Nov-04 1.46 2,000,000.00 FREEDQM SECURITY CD 06-Apr-04 24-Nov-04 1.49 2,000,000~00 FREEDOM SECURITY CD 06-Apr-04 03-Dec-04 1.49 750,000.00 WEST BANK C D 14~Apr-04 10-De¢-04 1 ~41 2,000,00000 WEST BANK CD 14-Apr-04 17-Dec-04 1.41 750,000.00 WEST BANK CD 14-Apr-04 23-Dec-04 1.45 2,000,000.00 WEST BANK CD 14-Apr-04 30-Dec-04 1.45 750,00000 WEST BANK CD 14-Apr-04 07-Jan-05 1.49 2,000,000.00 WEST BANK CD 14-Apr-04 14-Jan-05 1.49 750,000.00 WEST BANK CD 14-Apr-04 21-Jan-05 1.53 2,000,000.00 WEST BANK CD 14-Apr-04 28-Jam05 1.53 750,000.00 COMMERCIAL FEDERAL CD 10-May-04 04-Feb-05 1.81 2,000,000.00 LIBERTY BANK CD 10-May-04 1 l-Feb-05 2.27 750,000.00 COMMERCIAL FEDERAL CD 10-May-04 18-Feb-05 1.85 2,000,000.00 COMMERCIAL FEDERAL CD 20-May-04 25-Feb-05 1.86 750,000.00 COMMERCIAL FEDERAL CD 20-May-04 04-Mar-05 1.88 2,000,000~00 COMMERCIAL FEDERAL CD 20-May-04 1 l-Mar-05 1.90 750,000~00 LIBERTY BANK CD 28-May-04 30-Dec-04 1.87 2,722,000.00 COMMERCIAL FEDERAL CD 08-Jun-04 18-Mar-05 2.02 2,000,000.00 COMMERCIAL FEDERAL CD 08-Jun-04 25-Mar-05 2.04 750,000~00 COMMERCIAL FEDERAL CD 08-Jun-04 01-Apr-05 2.06 2,000,000.00 COMMERCIAL FEDERAL CD 08-Jun-04 08-Apr-05 2.08 750,000,00 COMMERCIAL FEDERAL CD 08-Jun-04 15-Apr-05 2,10 2,000,000~00 UICCU CD 29-Jun-04 22-Apr-05 2.46 750,000.00 UICCU CD 29~Jun-04 29-Apr-05 2.46 2,000,000.00 UICCU CD 29-Jun-04 06-May-05 2.46 750,00000 TOTAL PURCHASES 39,222~000,00 REDEMPTIONS 3/31/04 TO 6/30/04 LIBERTY BANK CD 23-Jun-03 02-Apr-04 1,21 (2,150,00000 FREEDOM SECURITY CD 23-Jun-03 09-Apr-04 1.17 (750,000.00 US BANK CD 22-Ju1-03 16-Apr-04 1.07 (2,150,000.00 US BANK CD 22-Ju1-03 23-Apr-04 1.09 (750,000.00 UICCU CD 09-Mar-04 26-Apr-04 2.06 (222,644.81 FREEDOM SECURITY CD 22-Ju1-03 30-Apr-04 1.15 (2,150,000.0( LIBERTY BANK CD 13-Aug-03 07-May-04 1.23 (750,000.0( LIBERTY BANK CD 13-Aug-03 14-Ma¥-04 1,27 (2,150,000.0( LIBERTY BANK CD 13-Aug-03 21~May-04 1.23 (750,000.0C UICCU CD 09-Mar-04 05-Nov-05 2.06 (96,134.3~ LIBERTY BANK CD 13-Aug-03 28-May-04 1.27 (2,150,000.0£ LIBERTY BANK CD 10-Feb-04 28-Ma¥-04 1.35 (3,000,000.0C COMMERCIAL FEDERAL CD 14-Mar-03 14-Sep-04 1.54 (3,458,697.4{: COMMERCIAL FEDERAL CD 12-Mar~04 28-May-04 1.11 (5,736,000.0{: WELLS FARGO SLGS 05-Nov-02 01-Jun-04 1.98 (56,671.0£ UICCU CD 18-Sep-03 04-Jun-04 1.51 (750,000.0{: UICCU CD 18-Sep-03 11-Jun-04 1.51 (2,150,000.0(: UICCU CD 18-Sep-03 18-Jun-04 1.51 (750,000.0(: UICCU CD 18-Sep-03 25-Jun-04 1.51 (2,150,000.0£ LIBERTY BANK CD 10-Feb-04 30-Jun-04 1.42 (2,000,000.0C COMMERCIAL FEDERAL CD 12-Mar-04 30-Jun-04 1.12 (2,600,000.0C LIBERTY BANK CD 25-Feb-04 30-Jun-04 1.27 (3,000,000.00 UICCU CD 09-Mar-04 05-Nov-05 2.06 (202,567.17 COMMERCIAL FEDERAL CD 14-Mar-03 14-Sep-04 1.54 (1,268,765.01 WEST BANK CD 17-Dec-03 30-Jun-05 1.55 (320,334.21 TOTAL REDEMPTIONS (41,511,813.98) INVESTMENTS ON HAND AT 6/30/04 108,429,578.88 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND GENERAL FUND 6/30/2004 6/30/2003 FUND INVESTMENT INVESTMENT TYPE AMOUNT AMOUNT ALL OPERATING FUNDS 93,978,7'17.03 86,980,201.35 GENERAL OBLIGATION BOND FUND 1,2'11,677.85 0.00 EMPLOYEE BENEFIT RESERVE FUND 700,000.00 700,000.00 BOND RESERVE FUND 12,539,184.00 16,628,584.00 TOTAL 108,429,578.88 104,308,785.35 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION 6~30~2004 6/30/2003 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT COMMERCIAL FEDERAL BANK 20,737,360.35 41,849,675.02 FARMERS & MERCHANTS SAVINGS BANK 750,000.00 1,250,000.00 FREEDOM SECURITY BANK 9,150,000.00 7,068,740.00 HILLS BANK & TRUST 21,346.60 21,346.50 IOWA STATE BANK 18,050,000.00 18,174,408.50 IOWA PUBLIC AGENCY INVESTMENT TRUST 4,147,819.31 5,802,611.33 LIBERTY BANK 4,683,677.85 5,050,000.00 U OF I COMM CREDIT UNION 20,272,659.64 6,375,266.00 UNION PLANTERS BANK 5,050,000.00 3,761,400.00 US BANK '1,624,408.50 8,927,423.00 US TREASURY NOTES AND AGENCIES 0.00 0.00 WELLS FARGO BANK 4,215,080.00 4,327,915.00 WEST BANK (FORMERLY HAWKEYE BANK) 19,527,226.73 1,500,000.00 VAN KAMPEN 200,000.00 200,000.00 TOTAL '108,429,578.88 104,308,785.35 PATV BOARD OF DIRECTORS MEETINGm~~ Thursday, July ~15, 2004 7:00 pm PATV - 206 Lafayette Street 1. Call meeting to order 2. Consent agenda 3. Approval of June minutes 4. O~d business a. Board of Director's Handbook 5. Short pubJic announcements 6. New Business a. Board Recruitment 7. Reports i. ICTC ii. Committees 1. Building & Grounds 2. Outreach & Fundraising 3. Board of Directors Handbook Revision Committee 4. Refranchising i, Treasurer ii. Management- Iowa Sharos 8. Board announcements 9. Adjournment if you have additional agenda items or cannot attend the meeting, please contact Josh at 338-7035. PATV Board of Directors Meeting - FINAL DRAFT Thursday, May 20, 2004 7:PM PATV - 206 Lafayette Street 1. Call to Order: Present are Tom N., Jack F., Steve N, Carrie W., John C., Brad L., Phil P., Teresa S., Jori V. at 7:05PM. 2. Consent to the Agenda: Seeberger moved, Fuller seconded consent of agenda. 3, Approval of March Minutes: Amended: added "Carrie Watson emailed her vote her in favor of the alcohol ban." 4, Old Business: a. Joe Brisban received signatures on corporate resolution to transfer Capital Reserve Funds ($12,000) to bonds. b. Adam Burke made a statement concerning his letter to the board. 5. Short Public Announcements: None. 6. New Business: a. Discussed limitations and vagueness of current Board of Directors Handbook. Committee to evaluate and recommend revisions was formed. Committee includes: Carrie Watson, Jon Van Allen, Jack Fuller, Brad Laborman, Tom Nothnagle. and Phil Phillips 7. Reports: i. ICTC: None Present. Committees: (1) Buildings and Grounds: Building and grounds held Landscaping Day on Mat 15~ (see committee note in May packet). Due to limited funds, the Director asked that any new purchases be discussed and approved with him prior to undertaking. Jack will continue to work on painting building and add a mural. Discussion and research concerning handicapped parking will continue. (2) Outreach and fundreiser: Nothing to report, this meeting. (3) Refrenchising: Nothing to report. (4) Treasurer: Apdl Balance Sheet presented ($) Management: a. Raffle tickets for Iowa Shares will be distributed to board members to sell in June. b. The current refranchising will (probably)? Continue until 2006. The board should begin discussing needs and goals of PATV. 8. Board Announcements 9. Adjourned. Meeting adjourned at 9 p.m. PATV Board of Directors Meeting - FINAL DRAFT Thursday, May 20, 2004 7:PM PATV - 206 Lafayette Street 1. Call to Order: Present are Tom N., Jack F., Steve N, Carrie W., John C., Brad L., Phil P., Teresa S., Jon V. at 7:05PM 2. Consent to the Agenda: Seeberger moved, Fuller seconded consent of agenda. 3. Approval of March Minutes: Amended: added "Carrie Watson emailed her vote her in favor of the alcohol ban." 4, Old Business: a. Joe Brisban received signatures on corporate resolution to transfer Capital Reserve Funds ($12,000) to bonds. b. Adam Burke made a statement concerning his letter to the board. 5. Short Public Announcements: None. 6. New Business: a. Discussed limitations and vagueness of current Board of Directors Handbook. Committee to evaluate and recommend revisions was formed. Committee includes: Carrie Watson, Jon Van Allen, Jack Fuller, Brad Laborman, Tom Nothnagte. and Phit Phillips 7. Reports: i. ICTC: None Present. Committees: (1) Buildings and Grounds: Building and grounds held Landscaping Day on Mat 15~h (see committee note in May packet). Due to limited funds, the Director asked that any new purchases be discussed and approved with him prior to undertaking. Jack will continue to work on painting building and add a mural. Discussion and research concerning handicapped parking will continue. (2) Outreach and fundraiser: Nothing to report, this meeting. (3) Refranchising: Nothing to report. (4) Treasurer: April Balance Sheet presented (5) Management: a. Raffle tickets for Iowa Shares will be distributed to board members to sell in June. b. The current refranchising will (probably)? Continue until 2006. The board should begin discussing needs and goals of PATV. 8. Board Announcements 9. Adjourned. Meeting adjourned at 9 p.m. Marian Karr From: Irvin Pfab [ipfab@avalon.net] Sent: Wednesday, July 21, 2004 4:23 AM To: Iowa City City Council Subject: 42104fw..Gov. Bush expans AmeriCorps: News-Journal Online, by Cindi Brownfleld - Education Writer Originally appeared on News-Journal Online at http://www.news-j oumalonline.com/NcwsJoumalOnline/News/Hcadlincs/03NewsHEAD01072104.btm Gov. Bush expands AmeriCorps National service program helps college students mentor young By CINDI BROWNFIELD Education Writer Last update: 21 July 2004 DAYTONA BEACH -- Bethune-Cookman College sophomore Ashley Clinch was a little overwhelmed by the attention Tuesday when Gov. Jeb Bush whirled into town to announce a $2.8 million grant to benefit hundreds of Florida students. Speaking at the college, the governor singled out Clinch as one of 225 students picked to participate in the expansion of the AmeriCorps national service program in Florida. Students at B-CC and Florida's three other historically black colleges will become tutors and mentors for children in public schools and for freshman students at their own colleges. They will earn about $4,000 each toward tuition and living expenses for a year of part-time service with AmeriCorps. As she watched Bush pose for ceremonial photos with retiring B-CC President Oswald P. Bronson and B-CC President- select Trudie Kibbe Reed, Clinch said she isn't sure how it will all work. But the 19-year-old from Miami who dreams of becoming a teacher for the deaf thinks AmeriCorps will be perfect for her -- giving her the chance to gain hands-on experience, help children and earn money for college. Her parents had to dip into their retirement savings to pay her tuition at the private school and weren't sure Clinch would be able to continue at B-CC. "If there's a will, there's a way, and I believe God provides blessings," she said. "1 believe AmeriCorps is just truly a blessing to help me out in my life." Bush said expansion of AmeriCorps will be a great opportunity for the state, too. About 200,000 people including the governor already volunteer as mentors in Florida schools, he said. Two-thirds of the 463 young people serving with AmeriCorps in Florida tutor in public schools, said Wendy Spencer, chief executive officer of Volunteer Florida, which manages AmeriCorps in the state. The national service program, which recently received a boost in federal funding as it recovers from management and money problems, will double in size in Florida this school year. Bethune-Cookman and the other predominantly black schools were selected to participate as part of their efforts to keep freshmen from dropping out for financial reasons, Bush said. "The goal is not complete when you get into college," Bush told students at a luncheon at the college. "The goal is complete when you get a degree." B-CC, Florida A&M University, Edward Waters College and Florida Memorial College will share the grant money -- $945,841 a year for three years -- to fund the 225 student participants. Matching funds totaling $225,000 over the three years will be donated by Blue Cross Blue Shield of Florida through the Volunteer Florida Foundation. 7/21/2004 Page 2 of 2 Like Clinch, B-CC senior Jeffrey Branch sees the expansion as a way to learn while helping others. The 21-year-old history major from Watertown, N.Y., already volunteers at Campbell Middle School and hopes to be selected as a participant of AmeriCorps. "It's a good opportunity to meet new people," Branch said, "to hear new ideas and find out about jobs." cindLbrownfield@news-jrn!,com © 2003 News-Journal Corporation. 7/21/2004 DRAFT MINUTES IOWA CITY HUMAN RIGHTS COMMISSION EMMA HARVAT HALL 410 E. Washington St. Tuesday, June 22, 2004 7:00 p.m. MEMBERS PRESENT: Lisa Beckmann, Valerie Garr, Chris Bushman, Paul Retish MEMBERS ABSENT: Billie Townsend; David Shorr; Geoff Wilming STAFF MEMBERS: Heather Shank 1. CALL TO ORDER: Meeting called to order at 7:12 p.m. 2. APPROVAL OF MINUTES: Garr asked that it be mentioned in the minutes that she is sending an e-mail message to members of the U of l Community regarding the nomination process. In addition, Garr thought the U of I Office of Equal Opportunity & Diversity's contribution of anti- discrimination brochures to the Commission should be mentioned. McCue asked Shank to correct the spelling of ARC. (Shank had incorrectly typed Ark.) Beckmann mentioned that under Old Business, Section b, the minutes stated that Wilming offered the assistance of his business to advertise the breakfast. Right after Wilming's offer, Shank reminded the Commissioners that an employer under the law is described as any person that solicits employees in the Iowa City area. Beckmann believed the combined sentences gave a mixed message so she advised removing the sentence by Wilming. Motion to approve minutes as amended by McCue and seconded by Garr. Motion passed unanimously. 3. RECOMMENDATION TO COUNCIL: None 4. NEW BUSINESS a. Envelopes: Beckmann announced that the Commissioners would be stuffing envelopes with Iowa City Human Rights Award nomination forms during the meeting. b. Human Rights Breakfast: Beckmann indicated that someone needed to volunteer to contact Dottie Ray, Iowa Talks, KXIC, and Linda Alexander. Shank explained that Alexander is the editorial writer from the Gazette. A discussion ensued as to whether the change in the process should be advertised. After a brief discussion, the Commissioners determined that it wasn't necessary because the process would proceed smoothly and no explanation would be necessary. Retish volunteered to call Gayana Torosyan at WSUI and arrange to be on Iowa Talks. Shank indicated she would speak to Dottie Ray. Garr is going to look into KO(lC and if her travel schedule does not allow her enough time Beckmann will go or she will contact Wilming or Shorr. Garr wondered if it would be too early if we did this in July. Shank indicated that this action is related to generating ticket sales. Prior to the selection committee meeting, Shank plans on sending each committee member copies of nominations already submitted. Beckmann asked whether these events should be scheduled for a time before or after the nominees are selected? There will be a committee of four that meet on the evening of September 7th or September 8th. After the committee selects the winners, a designated caller will contact Shank. After the contact, Shank will notify the winners and send the press release. Beckmann stated that the Commissioners should schedule their interviews with the radio folks between the 10th and the 17t~ of September so that ticket sales can be enhanced. c. Cases involving other local commissions: Shank provided the Commissioners with three cases involving local commissions and in one of the cases, different courts. Shank stated that there would, on occasion, be cases that come up from the City Attorney's office with a probable cause decision. If conciliation fails, the case goes back to the City Attorney's office for a decision as to whether the case is "litigation worthy." A written opinion regarding the litigation worthiness of the case will be sent to two members of the Commission. Those two members have the responsibility of making the final decision as to whether the case should close or go forward to a public hearing. The cases Shank sent to the Commissioners represent complaints that went to public hearing and were decided by an ALJ or went through an ALJ and proceeded to District Court, the Court of Appeals and finally the Supreme Court. Shank pointed out that the Commission and ALJ found probable cause, the District Court ruled in favor of summary judgement for the employer, the Appeals Court upheld the District Court opinion and finally, the Supreme Court overturned the Appeals Court decision and found for the plaintiff. The point is that there are two sides to a case and during the life of that case, several different opinions can be reached involving different courts and different levels of decision making. Therefore, the Commissioners should not be intimidated by the law when making a litigation worthy decision. Shank recommended that the two commissioners read and discuss the case between them and then make a decision. Shank also stated that the team could agree with the Assistant City Attorney or disagree and choose the opposite course of action. If that happens, the Commissioner's decision will stand. Garr asked Shank to discuss what happens when a case proceeds to public hearing. Shank responded that she had included the Iowa Civil Rights Commission case with the Commissioner's packet so they would be familiar with an ALJ's opinion. The Judge will conduct the hearing, which is basically a little trial with witnesses, etc. The opinion will have notations that refer to pages in the trial transcript. After the public hearing the six Commissioners, that have not made the litigation worthy decision, will determine whether they agree with the ALJ's opinion in the case. If the Commission agrees with the decision, the case will be closed. If the Commission does not agree, they will be responsible for reading the trial transcripts and making the final decision. Ultimately the Commission agreed with the ALJ's decision. Retish asked when the last public hearing was held. Shank said that since she has worked at the City, (almost 10 years) there has not been a public hearing. 2 Shank said that the two Commissioners that made the litigation worthy decision cannot be included in the deliberations regarding whether or not to accept the ALJ's decision. This is because the Commissioners read the file, which is not submitted at the public hearing as evidence. Therefore, it would be illegal for them to consider evidence other Commissioners and parties have been denied access to. It has to do with "separation of functions." McCue asked whether it was the ALJ's summary of the public hearing, perhaps aided or interfered with by the Commissioners attending the event, that is the basis for their acceptance or lack of acceptance of the ALJ's decision? Shank said that the six Commissioners that have not read the case can attend the public hearing but it is not necessary. Those six members will make the final decision as to whether the ALJ's opinion is acceptable. Retish wondered how the Commissioners could make a decision regarding the acceptability of the ALJ's opinion. He then mentioned that he sat in on a conciliation that he found really discouraging. "It was probably one of the frustrating nights of my life. Because there wasn't a full sharing of information." Shank reminded Retish that the ordinance had since been revised to allow both parties access to the file following a probable cause determination. Retish explained that at the conciliation the parties did not know the details. Shank indicated that the process of denying access to the case is a generally accepted policy in other local commissions as well as the Iowa Civil Rights Commission and the EEOC. Shank indicated that she wanted the Commission to understand that reasonable minds can differ as evidenced by the different decisions in the same case. d. Public Forum: Beckmann asked that this issue be deferred until the next meeting because she thought Wilming had expressed an interest in this issue. e. Sexual Harassment - Professor Nancy Hauserman: Shank thought it would be great to have a speaker on sexual harassment. Garr saw something on television in which it was reported that the sexual offenders are getting younger and younger in age. Even in Iowa there were 10 sexual offenders less than 15 years of age. Beckmann asked whether Professor Hauserman was having a talk? Shank said no but she suggested Professor Hauserman because her research has been based on the topic of sexual harassment. Garr thought it would be great to have this event for women's history month. Beckmann would be interested in having Hauserman speak to the Commission regarding her research. Retish indicated that Shank had made a connection to the lack of self-esteem of women and the reality shows on television. Retish said that that connection has been made before and he wondered whether the shows were just representative of raw entertainment. When Retish talks to his students and they speak of television, they speak of the reality shows. "They sure aren't watching Iowa Public Television." This is the reality of who he is trying to teach and who the Commission is trying to represent. Garr stated that both men and women are watching the reality shows and she reported that an American Studies Professor is doing a study on this type of show. Denise Berry, a Professor in the School of Journalism also researches at popular culture issues. She has written about hip-hop. Garr indicated that many people believe hip-hop is demeaning to women. 6. OLD BUSINESS a. Case Summary Reading: Cases were read for fifteen minutes. b. Human Rights Breakfast-Mailing of Human Rights Award nomination forms: Shank reported that next month the Commission would be stuffing envelopes for the breakfast mailing. Beckmann said that the Commission has a speaker, a date for the breakfast, and a new format. Shank said that WSUI does not advertise programs any longer unless they do so through "Iowa Talks", which is an hour in length. Shank also mentioned that Dorothy Paul would be a good candidate for a lifetime achievement award. This will be the 21st year of the award program. Shank feels that someone could discuss the program for an hour. Shank also has some advertising spots on the radio through a personal donation and she would be willing to use the time for the breakfast. Shank asked the Commission when it would like to announce ticket sales? Beckmann said that she felt that the Commission received fewer business nominations than any other category. Discussion continued on how the Commission might encourage more business nominations. Wilming offered his assistance in donating some of his underwriting advertising spots because his business underwrites WSUI. Beckmann said that it could be a conflict of interest. Shank said that the Ordinance defines employer to include entities conducting any business activity in Iowa City. Wilming indicated that his business solicits employees from Iowa City. Beckmann suggested the Commission come up with new ideas on soliciting more business nominations. Shank said that the solicitation in the water bills was very expensive. Shank suggested using the Hancher brochure again or possibly the Riverside Theatre pamphlet. Bushman also suggested an email correspondence to specific university people. Beckmann suggested an ad in the newspaper and Shank said that the Commission usually has a larger ad in The Gazette. Shank said that the deadline for nominations would be September 6th and Beckmann concurred. Garr indicated that she would send a message through electronic mail persons at the U of I. Clarification re: article submitted by Linda Severson: Beckmann asked whether she was correctly reading the article that was included in the agenda packet? The article said that the Senate passed the revised Hate Crimes Bill. Hate crimes against persons with disabilities and hate crimes that target persons based on their sexual orientation will lead to enhanced penalties for the perpetrator. Prior to this legislation's passage, persons with disabilities and gay, lesbian, bisexual & transgender groups were not included, as persons that could be the targets of hate crime. c. Reports-Building Blocks to Employment and Youth Awards: A meeting of the Education Committee was held on Tuesday and the group accepted the date for the next Building Blocks to Employment program as October 5, 2004. The program s going to be citywide and publicized widely. Shank said that the volunteers involved in the last program are still on board, the materials are still available and it will be held in the Video Update building providing it has not been rented or sold. The Education Committee decided that the Music on Broadway program would take place on September 18. The Committee is going to ask Diana Bryant and her group, Voices of Soul, and the Yahoo Drummers. Retish asked about the reason for Music on Broadway and Shank indicated that the purpose was to meet the people in the area and publicize Building Blocks to Employment. A discussion was held about whether Anthony Bryant could sell the barbecue outside and what would be required. The next education meeting is the 13th of July. d. Educational Outreach: Retish said that the Commission's outreach is consistent with its mission of providing education and becoming more visible in the community. Retish said that he would consider wearing his name badge. Beckmann suggested matching shirts. 7. REPORTS OF COMMISSIONERS: Beckmann: had read that in some eastern state a court had held that "Ladies Night" was against the law. In response, the legislature drafted a law indicating that "Ladles Night" was an exception to the anti-discrimination laws and, in fact, could be held without violating the law. Retish: the synagogue in Iowa City has been robbed twice. He also reported that a single female has picketed the synagogue with signs accusing Jews of killing people. Retish wanted the Commissioners to be aware of the situation. He is not sure this activity is in response to the Palestinian/Israeli situation, or Mel Gibson's movie. McCue reported that at the Farmer's Market there was a woman with an anti-Israeli sign. He is unsure where anti-Israel blends into anti-Semitism and it seemed an example of the ambiguity of the ferocious anti-Israel feeling. McCue: None. Gert: reported that July 2 will be the 50th anniversary of the signing of the Civil Rights Act. In the Quad Cities as part of their Blues Festival they are having a celebration and ceremony. Governor Vilsack is attending and people from the University are attending. Reverend C.T. Vivian is speaking. Retish asked how old he was and Garr said that the Reverend is in his 80's and he lives in the Detroit area. Bushman: announced that she had to leave the Commission. Shank added that Bushman agreed to volunteer at different Commission events and become a HR Education Committee member. 8. STATUS OF CASES: The cases are proceeding as usual and there is really nothing to report. 9. ADJOURNMENT: Meeting was adjourned at 8:15 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2004 TERM 1/27 2/24 3/23 4/27 5/25 6/22 7/27 7/28 8/24 9/28 10/26 11/23 12/28 NAME EXP. Lisa 1/I/07 X x x x X X Beckman Paul Retish 1/1/07 X X X 0 0 X Geoff 1/1/07 X X X X X O Wilming Chris 1/1/05 X X Bushman 1st mtg Valerie Garr I/1/05 X 0 0 0 X X David Shorr 1/I/06 0 X X X X 0 James 1/1/06 X X X X 0 X McCue Billie 1/I/06 X X X X X X Townsend Cat Fribley I/1/06 0 X 0 0 0 resign KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member I07-22-04 IPll Iowa City Public'Library BOARD OF TRUSTEES Agenda item 3A Minutes 5:00 pm - June 24, 2004 Shaner Magalh~es, President Thomas Dean Linzee McCray Linde Prybil Pat Schnack, Secretary Jesse Singerman Tom Surer Jim Swaim David VanDu$$eldorp, Vice President Members Present: Shaner Magalh~.es, Linzee McCray, Linda Prybil, Pat Schnack, Tom Surer, David VanDusseldorp Members Absent: Thomas Dean, Jesse Singerman, Jim Swaim Staff Present: Barb Black, Maeve Clark, Susan Craig, Barbara Curtin, Heidi Lauritzen, Martha Lubaroff, Hal Penick Others Present: Joel Miller, Building Project Coordinator, Kevin Hanick, Realtor, Vanessa Miller, Press Citizen, Steve Trimble, Library user Call meeting to Order Magalh~.es called the Board of Trustees meeting to order at 5:10 pm. Public Discussion Trimble made a presentation to the Board. He described coming across an historical photograph during the renovation of the Ironmen Inn in 1990. It is a photograph of thc original Ironmen of the University of Iowa football team of 1939. He has copied the original and wants to make a gii~ of the copy to the Library. Magalhges explained the protocol of accepting artwork. Trimble's only stipulation is that it not become part of the art-to-go collection. Approval of minutes Magalhfies explained that unless there were substantive changes, minutes should be approved as presented. A motion to approve minutes was made by Surer and seconded by VanDusseldorp. Minutes were approved unanimously by a vote of 6-0. Unfinished Business Update on Rental Space: Kevin Hanick reported on a contact with a biotech company that is interested in the entire lower space and he is optimistic about that possibility. There is some interest in the first floor and he hopes to have a lease available soon. Hanick said the new building is beautiful and is an asset for downto~vn and changes the feel of downtown. Building Project: Agenda item 3A Page No 2 Millerhandedouthismonthlyprogressreport. Some work continues in the building. Contractors are getting things done in the morning before we open. We have approximately 1.5 million dollars left in Knutson's contract. A lot of that is retainage. On July 7, architects Engberg Anderson will be here to work on the punch list. There needs to be fixing, and touching up, however he anticipates by the end of July we'll be finished. Schnack complimented Miller on the great job he's done and that this project would not have been completed as quickly without his oversight. Miller pointed out that this was really a team effort by all involved. Library staff, construction people, all worked well together and seemed to establish a camaraderie that was enjoyable to all. Miller reviewed his report and described the final graphic illustrating the air handling system computer, which will manage the temperature in the entire building. Prybil asked a few questions about the faqade. Miller explained that there is a reason for the appearance of a gap at the botlom of the pillars and that is to allow for drainage. However there is still touching up to be done on the outside of the building as well. Craig hopes to have an updated budget available by the next board meeting. In response to a question, Craig said she feels that we will be within budget. Craig explained her memo in the Board packet concerning the completion of City Plaza. She explained that because of the construction on 64-1A, it is not possible for Knutson to fulfill the terms of their contract and restore the public right of way in City Plaza. The best way to close out Knutson's contract and pay them is awaiting a plan from the City Attorney's office. Craig's goal is to not incur any additional expenses for the Library project and to ixeat our general contractor fairly. New Business Board goals During this meeting, the Board comments on their completion of FY04 accomplishments and suggests goals for FY05. Comments on FY04 accomplishments: · Completed building project · Approved budget · Talked with other County library board members at legislative reception and attended most meetings of county's Library Funding Task Force · Board supported Foundation Annual Fund 100%. · Contthucd to advocate for parking. City agreed to extend time of some meters and planned for more diagonal spaces on Linn Street for 20 minute Library parking. · Communicated information about Patriot Act · Reviewed policies. o Finance o Circulation Materials o Meeting Room o Media Use · Adjusted to cut in budget by eliminating the position of Assistant Director position and the park'n read program. This year we did not get an increase in materials budget. Suggestions for FY05 goals · New strategic plan · Immediately begin work with new Development director when he/she is hired. · Keep in touch with the county. Prybil feels it is most important for Library directors to maintain close contact with the supervisors. · Continue to maintain good relationships with other libraries in the county, politically and strategically, in order to be in a good position in the event there is ever a move for countywide library system. · Be attentive to the new building with regard to any changes in service. Agenda item 3A Page No 3 Suter asked about traffic during opening weekend. We had 5,000 people come through the door. Circulation checked out approximately 7,000 items. On Wednesday of the current week, Lauritzen said we had a total of 55,000 items checked out. She expects to see a spike in returns around July 6. · Finalize arrangements for commercial space. · Keep FY04 goal, which states to improve Board attendance at Friends Foundation events and show 100% support by the Board to the Annual Fund. Staff Reports A. Departmental Reports: Children's, Systems, And Technical Services Over 1400 kids are registered for Summer Reading Program. Green was asked about the orig/naI book art collection. Hazel Westgate started this project years ago. She wrote letters to artists and amassed a wonderful original collection. The art was framed and was displayed in the old building. It has now been hung in this building al~er being stored while we were in temporary quarters. Most ofit is displayed together on a back wall. The hope is to have a plaque with a picture of Hazel and some words about her displayed on the same wall. Penick was asked whether his staff was still wandering around looking for things to do. Penick's tongue in cheek report did not diminish the incredible amount of work his staff carded out and continues to do so, both in the public service areas and for staff. Lauritzen reported that self-checkout appears to be working. Initial problems appear to have been caused by new software and they seem to have been figured out and it is now working more reliably. Lauritzen said approximately 30% of their checkouts were done with self-checkout when it was operational.. Black reported for Technical Services and described an issue with some materials that has slipped through the cracks and not been tagged. Identifying these items is now done daily as items are checked in. All of these items should be identified in the next few weeks. Black described our new Training Lab, which is now in the room that was used as the temporary Intemet room. Black said that catalog classes are going well with small but enthusiastic numbers and expects that to increase by word of mouth. B. Development Office The most significant items in the Development Office report was that they have reached $110,000 for the Annual Fund for this year. This represents a 46% increase over last year at this time. Curtin said that gifts to the FY04 Annual Fund would be accepted through July 9 when the books will be closed. She stressed to all that the bar has been set high and staff and Board under the new Development Director will need to continue to work hard to meet the goal of the strategic plan which calls for a 10% increase in the Annual Fund for FY05. C. Miscellaneous Craig included miscellaneous items of interest. One reading raised the question of whether the Library Board has always been appointed. Craig said it is written in the City Code and has always been done by appointments. Board member Thomas Dean's opinion article in the Little Village was included. In the article he writes about Iowa City's Ped Mall and in particular, our library. President's Report Magalh~es formally announced his resignation as of August 1. Under our bylaws, VanDusseldorp wilI assume the position of President. Magalhfies charged the Nominating committee to meet again and make a recommendation for Vice President. The committee consists of McCray, Suter and Dean. Dinner plans for August were confirmed. McCray will host the dinner at her home August 25 after the Board meeting. Announcements from Members Agenda item 3A Page No 4 Referring to the piece by Tom Dean, McCray reported that the University of Iowa web site had a piece on the new library as well. Committee Reports Evaluation Committee: Committee is scheduled to meet on Thursday, July 1 for a discussion. They will then schedule a formal discussion with Craig and make their report and recommendation at the next Board meeting. Foundation: Van Dusseldorp had no new report since the last meeting. The Foundation Board will begin to meet six times per year. Magalh~es's position vacancy will be advertised on July 6 with a deadline of August 25 and appointment August 31. The two recent applicants for Singerman's position will automatically be included. Disbursements Visa expenditures for May were reviewed. Disbursements for May were approved after a motion by Suter, seconded by Prybil. Motion passed unanimously 6-0. Prybil had a question about expenses for hags. These are the plastic bags we have printed up for sale to patrons. We sell them very near cost. This supply should last more than one year. Set agenda order for July Closed session for Craig's performance evaluation Review plans for FY04, 05 and 06. Review draft of Board report. Building budget review Report from Nominating Committee Schnack and VanDusseldorp will not be present in August. Adiournment A motion to adjourn was made by VanDusseldorp and seconded by Prybil. Motion was approved unanimously 6-0 and meeting was adjourned at 6:40 pm. Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD YEAR 2004 (Meetin~ .... , TERM 1/22 2/19/ 3/25/ 4/22/ 5/27/ 6/24/ NAME EXP. 04 04 04 04 04 04 Thomas 7/1/09 x x x x x O/e Dean Shaner 7/1/09 x x x x x x Magalhaes Linzee 7/1/09 x o/e x x x x McCray Linda Prybil 7/1/05 o/e o/e o/e x x x Pat Schnack 7/1/07 x x x x x x K.Jesse 7/1/05 o/e o/e x o/e o/e O/e Singerman Tom Suter 7/1/07 x x x x o x Jim Swaim 7/1/05 x o/e x x o/e O/e David Van 7/I/07 x x x x x x Dusseldorp KEY: X -- Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member MINUTES DRAFT IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JUNE 28, 2004 5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Jim Pusack, Kimberly Thrower, Saul Mekies, Brett Castillo MEMBERS ABSENT: Terry Smith STAFF PRESENT: Drew Shaffer, Mike Bran, Bob Hardy, Dale Helling, Andy Matthews OTHERS PRESENT: Susan Rogusky, Beth Fisher, Josh Goding, Kevin Hoyland, Jon Koebrick, Phil Phillips. RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Shaffer reported that there were no complaints. This is the first time in about 25 years there were no complaints. Koebrick said Digital Video Recorders (DVR) are available but not actively promoted in Iowa City because the supply of two tuner DVRs is limited at this time. Single tuner DVRs are currently available. An upgraded program guide will be available soon. Fisher reported that the library's grand opening drew 3,500-4,000 people. Work is continuing on the installation of new video equipment. After the equipment has been installed Community Programmer Ty Coleman and PATV director Josh Goding will be trained to use the equipment. There will be remote cameras in the children's reading room and the large meeting room. Library pages will be trained to tape and edit programs. Hardy reported channel 5, which currently cablecasts InfoVision, will be additionally utilized for live programming and other interactive uses. For example, Channel 5 will cablecast all of the Cable Division's live programming, with the exception of City Council and Board of Supervisor meetings. The channel will incorporate call-in and email viewer input on lin programming and serve as the platform for Video on Demand (VOD). It is planned that segments of City Council meetings will be transferred into VOD content. Hardy distributed a memo regarding guidelines for what the ICTC previously approved which was a pass-through allocation to the Senior Center for funding of a part-time staff person. Pusack asked if the Senior Center has been seeking other sources of funding for the position. Rogusky said the franchise fee is the only place SCTV can hope for money. Pusack asked about fundraising. Rogusky said the Senior Center has been doing fundraising, but not specifically for SCTV. Pusack asked if SCTV could request that a portion of funds raised be allocated to SCTV to off-set the special allocation of pass-through funds. Rogusky will inquire into this matter. It may not be possible to fundraise specifically for SCTV. Castillo reported regarding franchise renewal that two options are being explored. These are the informal renewal process or granting an extension of the current franchise. Over the next two weeks there will meetings held with the City's consultants and representatives from the access channels and access channel programmers. Shaffer said that these meetings are about the process and options regarding the franchise renewal. APPROVAL OF MINUTES Mekies moved and Castillo seconded a motion to approve regular meeting minutes of May 24, 2004 meeting minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer reported that there were no complaints. This is the first time in about 25 years there were no complaints. MEDIACOM REPORT Koebrick said he was pleased with the lack of complaints and said that it represents a general trend. Digital Video Recorders (DVR) are available but not actively promoted in Iowa City because the supply of two tuner DVRs is limited at this time. Single tuner DVRs are currently available. An upgraded program guide will be available soon. UNIVERSITY OF IOWA REPORT Shaffer reported that Mike McBride sent him an email that he would not be able to attend. PATVREPORT Goding reported that PATV received a Community Development Block Grant for half the cost of an automatic door for the section of their building leased to the Everette Cormer Center. A special workshop was held for the Creative World Day Care Center. Goding will be attending the Alliance for Community Media conference July 7-10. SENIOR CENTER REPORT Rogusky distributed the June Senior Center TV program guide. A recent SCTV program featuring a night time prairie burn was played at the Kent State Park open house and was well received. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Hoyland reported that during the summer there will be more replays on the educational channel than during the school year when there are more activities. Work is continuing on the upgrade of the video equipment in the school board room. LIBRARY REPORT Fisher reported that the library's grand opening drew 3,500-4,000 people. Work is continuing on the installation of new video equipment. After the equipment has been installed Community Programmer Ty Coleman and PATV director Josh Goding will be trained to use the equipment. There will be remote cameras in the children's reading room and the large meeting room. Library pages will be trained to tape and edit programs. KIRKWOOD REPORT No representative was present. MEDIA UNIT Hardy reported channel 5, which currently cablecasts InfoVision, will be additionally utilized for live programming and other interactive uses. For example, channel 5 will also cablecast all the Cable Division's live programming, with the exception of City Council and Board of Supervisor meetings. The channel will incorporate call-in and email viewer input on line programming and serve as the platform for Video on Demand (VOD). It is planned that segments of City Council meetings will be transferred into VOD content. Pusack suggested that a web-based interface might be developed in addition to the current touch-tone phone interface. Koebrick said there are significant technological hurdles that would have to be crossed for Mediacom's digital interactivity to be utilized. Hardy reported that the CTS recently taped programs for the Johnson County ARC on the changes in the Medicare program and a program for the Iowa City Area Association of Realtors on fair housing. The Media Unit has been busy taping candidate forums, election results. Greater coverage of the upcoming school board election and the Nov. 2 election is planned. Taping and cablecasting of candidate statements, as was done for the Democratic presidential candidates and sheriff primary election, will be expanded. It is anticipated that all candidates at all levels of government will be offered the opportunity to participate in the program. Hardy distributed a memo regarding guidelines for the previously-approved pass-through allocation to the Senior Center for funding of a part-time staff person. Pusack asked if the Senior Center has been seeking other sources of funding for the position. Rogusky said the franchise fee is the only place SCTV can hope for money. Pusack asked about fundraising. Rogusky said the Senior Center has been doing fundraising, but not specifically for SCTV. Pusack asked if SCTV could request that a portion of funds raised be allocated to SCTV to off-set the special allocation of pass-through funds. Rogusky will inquire into this matter. It may not be possible to fundraise specifically for SCTV. Pusack suggested that funds might be solicited from SCTV viewers. Matthews said he will look into this matter. Pusack said that SCTV can't count on the pass-through fund to cover staffpositions for eternity and that some other funds will need to be sought. CABLE TV ADMINISTRATOR REPORT Shaffer reported that interviews for the Special Projects Assistant are being conducted this week and next. REFRANCHIS ING Castillo reported that two options are regarding franchise renewal being explored--proceeding with the informal renewal process or granting an extension of the current franchise. Over the next two weeks there will meetings held with the City's consultants and representatives from the access channels and access channel programmers. Shaffer said that these meetings are about the process and options regarding the franchise renewal. The meetings were not set up to include Commission representatives, although that is possible. Castillo and Smith will be meeting with staff and the consultants in separate meetings. Pusack said that if an extension of the franchise is pursued there would be less public input for the Commission than the renewal path. Participation by a Commissioner at the meetings with the access entities might then be more important. Shaffer said that a subscriber survey is also being planned to gather input on subscriber's needs and interests. Shaffer said the role of the consultants in the meetings is to codify and summarize the concerns and interests of the participants. Pusack said that the role of Commissioners, if in attendance at the meetings, would not be to be an active participant and that if the consultants are compiling the input gathered at the meetings it may be best that Commissioners not attend those meetings. ADJOURNMENT Mekies moved and Thrower seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 6:40 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimbefly Saul Meikes Brett Terry Smith Jim Pusack Thrower Castillo 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/c 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11/24/03 x x o/c x x 12/15/03 o/c olc x x x 1/2/04 x o/c x x x 1/26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x o/c x (X) = Present (O) = Absent (O/C) = Absent/Called (Excused)