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Home My WebLink About2004-08-03 Bd Comm minutes FINAL-APPROVED AS REVISED IOWA CITY HUMAN RIGHTS COMMISSION EMMA HARVAT HALL 410 E. Washington St. Tuesday, May 25, 2004 7:00 p.m. MEMBERS PRESENT: Lisa Beckmann, Billie Townsend, Geoff Wilming, David Shorr, Valerie Garr, Chris Bushman MEMBERS ABSENT: Catherine Fribley, Paul Retish, Jim McCue STAFF MEMBERS: Heather Shank 1. CALL TO ORDER: Meeting called to order at 7:02 p.m. 2. INTRODUCTION OF NEW COMMISSIONER - CHRIS BUSHMAN: Beckmann welcomed the newest Commissioner, Chris Bushman, and members of the Commission introduced themselves to her. Bushman stated that she works with the Mayor's Youth Empowerment Program working with disabled youth and their families for past two years. She has been a resident of Iowa City for eight years and has three children. Beckmann explained to her how the Commission has recently changed its process for enforcing the anti-discrimination law. The Commission was divided into teams of three. The teams would review the cases and make a decision as to whether there was probable cause to believe discrimination did or did not occur. The Commission changed their role and now it focuses on educational projects pertaining to discrimination and human rights. She also added that the Commission is open to new ideas and ways to further expand its role in the community. 3. APPROVAL OF MINUTES: Shank announced that the City Council has asked that staff for Boards and Commissions record attendance at every meeting. Beckmann asked for changes and/or corrections of the March minutes. Shorr said that the word Corps should be changed to Corp under item #2, fifth paragraph. Motion to approve minutes as amended by Townsend and second by Shorr. Motion passed unanimously. 4. RECOMMENDATION TO COUNCIL: None 5. NEW BUSINESS a. Statement on Bullying and Harassment-Shank reported that Brad Clark, Director of GLBT Youth Task Force wanted the Commission to review the statement on bullying and harassment and vote on whether to support it. If the Commission votes to support the statement, Shank will contact Brad and he will take if from there. Beckmann read the statement/policy and asked for opinions. Shorr said that it is right on target with what the Commission has been discussing and Shorr supports it. Bushman asked about adding languages because English is not everyone's first language and this can lead to bullying. Beckmann asked Shank to suggest this change. Shank said that languages might fall under national origin. Shorr said he agreed with the amendment as long as it doesn't mean that the Commission would not support it if the change was not added. Beckman said that she also is in favor of supporting the statement. Motion made by Beckmann to support the statement as written and then if possible to include national or native language. Second by Wilming. Motion passed unanimously. b, City High Graduation on May 29th-Congratulations to all graduates and silent protest of Phelps- Beckmann called for a discussion on the two events occurring during the graduation. (A City High student was awarded the Matthew Shepard Scholarship and Reverend Phelps was arriving in Iowa City to protest the City High graduation.) Beckman said that she and Shank have been in contact with HARRT and that HARRT has met with the family. The family does not want the student singled out, but wants the community to support the graduation, and ignore the presence of the protesters. Another group that is coordinating a presence at the graduation is a socialist group in Iowa City. That group has asked volunteers to join their effort to be a very vocal presence at the graduation. Beckmann stated that there are two differences, one being respectful of the family wishes and providing a silent presence, and the other group is offering their own agenda. The Commission has been asked by the HARRT to support their efforts. Beckmann agreed to assist their efforts. HARRT also requested the Commission attend the graduation if possible. Shank said that the City's Document Services Department provided a beautiful poster of colors with a list of all of the co-sponsors including the Commission. Beckmann said that if she is available she will be at the graduation, but she is unable to attend, a volunteer is required. Wilming indicated he would make an effort to attend. Beckmann added that she wants to respect the wishes of the family as a representative of the city. c. Gay-Pride event at College Green Park - June 12th - Volunteers: Beckmann said that the Commission sponsors this event every year and Commissioners volunteer for a shift at the information table. Shank will set up the table at 11:00 a.m. in College St. Park. Beckmann would like one person per shift, of which there are two. Bushman will staff the table from 2-4 p.m. and Beckmann will contact the absent Commission members to see about their availability. Wilming might be available too. Garr will go to the Equal Opportunity & Diversity Office at the U of I to pick up anti-discrimination brochures. d. Anti-bullying efforts at Southeast Junior High: Shank reported that she purchased a film on bullying entitled, "Let's get Real." Shank took the film to Southeast Junior high. The Principal, Deb Wretman, and other home room teachers and students are viewing and discussing portions of the film everyday. In addition, Shank has also received an anti-bullying program from Dr. Olweus, an expert on the topic from Norway. She will be sharing the program materials with Wretman from Southeast and Naso from United Action for Youth. Shank has received several positive responses from teachers at Southeast regarding the film. In addition, teachers were thankful that there was a community effort to eradicate bullying and harassment in Iowa City rather than just criticizing the schools. Other copies of the film are currently at the Broadway and Pheasant Ridge Neighborhood Centers. 6. OLD BUSINESS a, Case Summary Reading: Cases were read for fifteen minutes. b. Human Rights Breakfast-Mailing of Human Rights Award nomination forms: Shank reported that next month the Commission would be stuffing envelopes for the breakfast mailing. Beckmann said that the Commission has a speaker, a date for the breakfast, and a new format. Shank said that WSUI does not advertise programs any longer unless they do so through "Iowa Talks", which is an hour in length. Shank also mentioned that Dorothy Paul would be a good candidate for a lifetime achievement award. This will be the 21st year of the award program. Shank feels that someone could discuss the program for an hour. Shank also has some advertising spots on the radio through a personal donation and she would be willing to use the time for the breakfast. Shank asked the Commission when it would like to announce ticket sales? Beckmann said that she felt that the Commission received fewer business nominations than any other category. Discussion continued on how the Commission might encourage more business nominations. Wilming offered his assistance in donating some of his underwriting advertising spots because his business underwrites WSUI. Beckmann said that it could be a conflict of interest. Shank said that the Ordinance defines employer to include entities conducting any business activity in Iowa City. Wilming indicated that his business solicits employees from Iowa City. Beckmann suggested the Commission come up with new ideas on soliciting more business nominations. Shank said that the solicitation in the water bills was very expensive. Shank suggested using the Hancher brochure again or possibly the Riverside Theatre pamphlet. Bushman also suggested an email correspondence to specific university people. Beckmann suggested an ad in the newspaper and Shank said that the Commission usually has a larger ad in The Gazette. Shank said that the deadline for nominations would be September 6th and Beckmann concurred. Garr indicated that she would send an e-mail to persons at the U of I. c. Reports-Building Blocks to Employment and Youth Awards: Townsend reported that there were a lot of volunteers and not enough clients. Shank talked with other people that wanted to be a part of the program and she informed them that the group would be providing Citywide Building Blocks to Employment program in the future. She felt the program was very successful despite the lower than predicted attendance from people in the neighborhood. Unfortunately, there was a ferocious thunder storm right before the program was due to start and participants from the neighborhood planned to walk to the event; The rain may have deterred persons from attending. Beckmann would like to see Channel 9 do some coverage and show some of the Commission and HR Education Committee's success stories by focusing on persons that have found employment. Shank asked the Commission to suggest a date for the next program. Beckmann wondered if the city would donate free buses passes. September was suggested, but there are other programs going on too at the University of Iowa. Beckmann suggested August 30- September 1st timeframe. Wilmington stated that it could be a good time since there are seasonal layoffs around that time, September to October. The consensus of the group was late September or early October. Shank suggested September 28th or October 5th. Shank indicated that persons from the HR Education Committee and the "Broadway Neighborhood Center wanted to know when the "Music on Broadway" was scheduled. She explained that the HR Education Committee and the Commission agreed to plan a music program in Pepperwood Square. Shank asked Townsend to volunteer. Shorr suggested the band, Big Wooden Radio. Beckmann reminded the Commission that the groups needed to agree to perform for free. Townsend suggested adding ethnic music too. Bushman spoke of an Afre Cuban band from the University called, "Funk Daddies". The timeframe suggested for this was the end of August or first week in September. Townsend reported that the Youth Award program was very successful. Approximately 170 people attended. Beckmann announced that next year Mayor Lehman said that the Council would help the Commission to have the program in the Englert. Beckmann drafted a summary of the program. It was submitted to Dee Vanderhoef for possible publication in the "League of Cities", a national magazine. Beckmann asked if the Commission wanted to hold the next Youth Awards on the night of a Commission meeting? All Commissioners concurred that it worked out well and it should be done again next year. d. Educational Outreach: Beckmann said that this item is on the agenda monthly to remind Commissioners to think about possible projects monthly. Beckmann also asked for any new educational ideas. She acknowledged, however, that the Commission is really busy at this time. Beckmann brought up the idea proposed by a past Commission member, Nick Klenske. He proposed a public forum on student tenant/landlord issues. Beckmann wondered if any of the Commissioners were interested. She thought that the January- February timeframe would be a possible time during which this program could be scheduled. Beckmann explained that the program would focus on educating people of their rights in rental situations, and how to build a good relationship with their landlord. Townsend suggested Debbie Briggs, who currently works with HUD, would be great person to do that type of workshop. Beckmann offered the possibility of doing two pregrams, one for the renter and one for the landlord. Shorr thought late winter/early spring would be a great time. Beckmann would like this added to the agenda next month. Shank suggested Professor Nancy Hauserman could be asked to present a program on sexual harassment after the housing programs. 7. REPORTS OF COMMISSIONERS: Townsend: commented about an upcoming speaker hosted by the College of Education, who stated that threugh his reseamh he had found that blacks are inferior to whites based on genetics. She was disturbed about this and said that she had some email correspondence about this and will send it out to the Commission. Shorr:reported that the homeless shelter has found a site for its new facility. Wilming: reported on his attendance at the Goodwill Industries of Southeast Iowa banquet and specifically, that Orville Townsend was presented a lifetime achievement distinguished service award for his good works for the past many years. Townsend mentioned that Shank had received an award for her great work from the ARC. Garr: reported on the program called The Dream Act. She said that there has been much discussion on what to do with immigrant individuals who wish to attend college and their classification as to whether they should receive in-state tuition or not. She said that several states had passed state legislation for people that are not legal citizens, but are immigrant workers or migrant workers in those states and are classified for in-state tuition. She added that Iowa currently has not made a decision at this time to pass legislation for this classification. She asked the Commission keep this in mind for further discussion at some point. Bushman: No report Beckmann: No report Shank: No report 8. STATUS OF CASES: Shank stated that there was one case in conciliation and another to follow. She said that the first case may go to public hearing and the two Commission members would then be asked to determine whether the case is litigation worthy. She explained that what they would be looking for is whether there is enough evidence or information in the file to have it litigated in front of an administrative law judge. Sue Dulek, the Asst. City Attorney, will approach the Commissioners and provide a document setting forth her impression as to whether the case is litigation worthy. The Commission members will read the case and share their impression of the case with Dulek. If the two Commission members decide that the case should be litigated it will be whether or not that view is held in the City Attorney's office. Shank believes Dulek will contact the Commissioners that are selected. 9. ADJOURNMENT: Meeting was adjourned at 8:41 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2004 (Meetin Date) TERM 1/27 2/24 3/23 4/27 5/25 6/22 7/27 7/28 8/24 9/28 10/26 11/23 12/28 NAME EXP. Lisa 1/1/07 x X X X X X Beckman Paul Retish 1/1/07 X X X 0 0 X Geoff 1/l/07 X X X X X O Wilming Chris 1/1/05 X X Bushman 1st mtg Valerie Garr 1/1/05 X 0 0 0 X X David Shorr 1/1/06 0 X X X X 0 James 1/1/06 X X X X 0 X McCue Billie 1/1/06 X X X X X X Townsend Cat Fribley 1/1/06 0 X 0 0 0 resign KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member MINUTES Approved IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, JUNE 3, 2004, 3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Mark Seabold, Emily Walsh, Rick Fosse, Terry Trueblood Members Absent: Barbara Camillo, Charles Felling, James Hemsley Staff Present: Karin Franklin, Marcia Klingaman Visitors Present: Aaron Cantine, Seth Godard (Peninsula Park Project) DaLayne Williamson (Northside Neighborhood Project) Call to Order The meeting was called to order by Mark Seabold, acting chair, at 3:37 p.m. RECOMMENDATION TO COUNCIL To approve the concept for the Northside Neighborhood art project of decorative aluminum house finials on streets signs in the neighborhood. Public discussion of any item not on the agenda There was no discussion. Consideration of the Minutes of May 20, 2004 Meeting Revisions to Minutes: Benton Hill Park Project: Second paragraph, change rtl-folded to folded. David Dahlquist Contract Amendment: Last sentence in second paragraph should read ...$5,000 for the way finding is clearly justifiable. Last sentence in Minutes: Felling will be in Prague, not Seabold. Motion: A motion was made by Rick Fosse, seconded by Emily Walsh, to approve the Minutes as revised. The motion carried, 4-0. Discussion of Peninsula Park sculpture proiect Aaron Cantine presented project specs of the Welcome Tree sculpture. Materials: 8 - 20' steel rods ~" diameter (base) 1 - ¼" thick steel plate for mounting 3 - 4x8 sheets of 22 gauge steel (possibly Stainless) Dimension: 13' tall x 6.5' in diameter The lowest limbs are about 6 ½ to 7 feet off the ground on W' steel rods. There was some concern about people being able to jump up to the lower limbs. An option is to make the lower limbs 8' from the ground and increase lower limb rods to ~" gauge. The design allows movement of the fins for a shimmering affect. As fin material, Cantine suggested black steel rods with stainless steel for the fins, although this is more costly. An alternative material for the fins is mild steel, fire scaled. This is a heat process that changes the color of metal, ranging from iridescent to black. Iowa City Public Art Advisory Committee June 3, 2004 Page 2 Cantine was asked to submit a proposal including cost estimates for all options of design and materials. Terry Trueblood advised that the sculpture should comply with playground equipment guidelines regarding size of openings for hands and head. Cantine visualized sculpture located out in open space where bridge trestles were stored. Seth Godard would like to work with stone. He described a design as stacking stone and a metal template with punch drill with rods in center and then stacked stones on the rods. He is also considering a wire form covered in shrink-wrap plastic. When sculpture is placed in area where climibing of the sculpture is anticipated, a safety surface must be put in place, such as sand, pea gravel, wood processed mulch or rubber. These materials are safer than grass. Time Frame: Target date for completion of the bridge is August 2004. The first piece should be in place in spring 2005. If it is a rotating art display, the first piece would remain in place for one year at least. At that time it may be decided that the piece would be acquired, or the project may continue with the rotating art concept. At this juncture, the approach of the Committee is that this project will be a rotating art display. It was decided that all proposals for the art project should be submitted to the committee by July 23, for review at the August 5 meeting. Aaron and Seth should attend the August meeting. More artists should be encouraged to submit designs to the committee for the Peninsula Park and other projects. Aaron Cantine and Seth Godard left the meeting at 4:07. Presentation of Northside Neiqhborhood art proposal DeLayne Williamson presented John Coyne's sign sketch of the Vonnegut House. Signs are made of cast aluminum. Coyne will also submit sketches for a four square; a Queen Ann cottage; a bungalow; the historic brick house at Van Buren and Ronalds; and possibly the Spanish style house at Brown and Linn Streets. Estimated cost for 30-35 signs is $15,000, with multiple copies of each design. Motion: A motion was made by Emily Walsh, seconded by Rick Fosse, to accept John Coyne's house concept for the Northside Neighborhood art project. The motion carried 4-0. The concept will be presented to the City Council in July. The Council will need to approve the final contract with Coyne. As soon as possible, the committee would like to see drawings that show the spaces for open windows, dimensions and an evaluation from a city engineer on design feasibility in terms of size and weight relative to the placement of the "house" signs on street sign posts. The contract with Coyne will include an agreement about reproductions, allowing that the city can do reproductions for purposes of education or information, but not for commercial purposes. The artist may replicate for commercial purposes. Review and recommendation on amendments to contract with David Dahlquist for the Court Street Transportation Center art components Karin Franklin asked that discussion on the contract be deferred until the July meeting. Other business Iowa City Public Art Advisory Committee June 3, 2004 Page 3 Terry Trueblood will not be able to attend the July 1st meeting. Adjournment There being no further business, the meeting adjourned at approximately 4:27 p.m. Board or Commission: Public Art Advisory Committee ATTENDANCE RECORD YEAR 2004 June 3, 2004 TERM NAME EXP. 1/8/04 2/5/04 3/4/04 4/1/04 5/6/04 5/20/04 6/3/04 7/1/04 8/5/04 9/2/04 Barbara Camillo 1/1/05 O X X X X X O/E Charles Felling 1/1/06 X X X X X X O/E Rick Fosse X X O X O/E X X James Hemsley 1/1/06 O O X X Of E OrE O/E Mark Seabold 1/1/07 X X O X X X X Terry Trueblood X X X X X O/E X Emily Carter Walsh 1 / 1/05 O X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting MINUTES CHARTER REVIEW COMMISSION FINAL THURSDAY, JUNE 17, 2004 - 7:30 AM HARVAT HALL, CITY HALL Members Present: Nate Green, Andy Chappell, Penny Davidsen, Karen Kubby, Vicki Lensing, Naomi Novick, Lynn Rowat, Kevin Wemer, and William Sueppel. StaffPresent: Eleanor Dilkes, Marian Karr CALL TO ORDER Chairperson Sueppel called the meeting to order at 7:30 AM. He introduced new member, Nate Green, appointed to fill the term of John Balmer who resigned due to a conflict of interest. He then asked the members if there were any comments pertaining to the beginning of the Charter, before they begin a section-by-section review. Kubby stated that she has been thinking about the internal process to this review, and wondered if a generalized discussion about the overall values of this process could take place now. Discussion turned to members being asked to "speak their mind" about the form of government in place in Iowa City, and decide if they want an upfront generalized discussion, or if they will discuss specific things as they go through the Charter. Sueppel stated that he would prefer members to speak up now if they have any strong feelings about the direction the City is going, so as they do their review, they will already know of potential problem areas. Kubby stated that in reading through past minutes of Charter Review meetings, she had several ideas on the direction they may need to go. One of her main concerns was the number of representatives on the City Council, and how this representation is working. She then said she would like to discuss the City Manager role, and how that role works with the City Council. Sueppel followed up with comments regarding the unique form of government in Iowa City, and mentioned the initial Charter Review Commission members and process. Davidsen stated that the initial Charter review was during a time of great upheaval in Iowa City. She discussed the issues facing the City Council at that time, and gave some background on the initial Charter. She said the initial goal was to keep the City Manager more in tune with what was happening, and to keep Iowa City Council representative of the City as a whole. APPROVE MINUTES OF MAY 19, 2004 Chairperson Sueppel asked if anyone had any comments on the minutes. Hearing none, he asked for a motion to accept the minutes as written. MOTION: Novick moved to accept the minutes of the May 19, 2004, meeting; Kubby seconded. Minutes were accepted. REVIEW CHARTER Chairperson Sueppel started the review process with the "Preamble". There were no comments on this section, and he stated that they would set up a process where they would review a section and if everyone agrees with it as written, they will "TA" (temporarily approve) the section. "Definitions" was the next section reviewed. Sueppel stated he had a few questions in this area. "Eligible Elector" he asked City Clerk Karr if they have any way of knowing who an "eligible elector" is. Karr responded that they go by the address given. Questions were asked about this process, and Karr explained the City's position on this. The discussion turned to qualified Charter Review Conunission June 17, 2004 Page 2 electors, and Karr also responded to these questions. Chappell stated that he had a definition question. He asked about the "Measure", and stated that he did not find that wording in the Charter. lnstead they were referred to as "amendment resolution, motion, or ordinance". He questioned why "measure" is defined. City Atty. Dilkes stated that they should set that issue aside for now, as the term "ordinance" is used in Title VIII but "measure" might make more sense. Sueppel asked why they have "person" identified in this section, and Karr explained the reasoning behind this wording. Discussion then turned to "Ordinance", and Dilkes explained that the original commission used the term "ordinance" but defined it more broadly than State Code. "Article I - Powers of the City" - Sueppel asked if anyone had any comments on this suggestion. Hearing none, he stated they would "TA" this section. "Article II - City Council" - Sueppel asked if anyone had any questions. Kubby stated she has some comments about the 4/3 split in the Council, and depending on how that discussion goes, further along in the process, she may have questions regarding this area. Rowat commented about the various regions in the City, and discussed the at-large positions on the Council. Davidsen gave background history on how the City got to this point, and what the thinking was in the 1970's when things were changing so drastically. Karr gave some history on primaries, districts, general elections, and how representation was decided. Kubby stated that she is interested in discussing the system, and perhaps even changing this area in order to better serve the growing community. Chappell asked if she was referring to exploring a system whereby each citizen would have perhaps five representatives on the Council - one from their specific District, and four at-large. He questioned if the current Districts are too large, or if they need to review this area also. Discussion continued on the representation of each area of the City, and it ~vas stated that every ten years, after a Census, the federal government gives the City parameters by which to decide these districts. Sueppel asked Karr to get a copy of the City's district map for each of the members of the Charter Review so they can further discuss this area. "Section 2.03 - Eligibility". Sueppel asked what the term "domiciliary" referred to. Karr stated that the issue has arisen twice in twenty-five years, and had to do with a person running for office who after election wished to relocate outside of the district. For an at-large candidate, this is not an issue. However, ifa person is representing a District seat, this is a problem. Novick asked if residence could be used in place of domiciliary. Dilkes stated there are some subtle differences, legally. Dilkes stated that in 2.03, she sees no problem with using "eligible elector....". Sueppel asked that they table this issue for now until the members have had a chance to review all the Charter. Sueppel asked if there were any questions on "Section 2.04 - Terms". He noted that if the form of government would be changed, they would have to also change the accompanying terms and definitions. Chappell asked Karr about Section 2.02, and if this was done every ten years. She stated they are required to update Districts after every census, but they can also do these more often. Kubby asked about staggered terms, and what wording can be removed. It was reiterated that if they make changes such as this, they would have to update all terms associated. "Section 2.06 - Mayor". Chappell turned the discussion towards the issue of how the Mayor is elected, and what the thinking was behind this process. Discussion turned to how other cities handle this aspect of their government. Discussion focused on the question of direct election or Council election of Mayor with no changes in Mayor's duties. Novick then discussed the "veto" Charter Review Commission June 17, 2004 Page 3 power of a mayor, and asked about a directly-elected mayor versus one chosen by the council. The issue of a full-time mayor was also discussed. Davidsen brought up the issue of campaigning and how this would change in a system where the citizens elect the mayor specifically. Sueppel asked that the members give some thought to these discussions, and they can address them fully as they move along. Discussion turned to the Mayor Pro tem, and Karr explained this process. Questions were asked about the power of this position. "Section 2.07 - General powers and duties". Sueppel stated that he would like to finish Section II if possible, before they adjourn. He raised a question of the powers of the City, and how the City Manager and Council's powers play out as well. "Section 2.08 - Appointments" was discussed. Kubby asked a question regarding "E", and what the language meant. "Section 2.09 - Rules; records". State Law and there were no questions. "Section 2.10 - Vacancies". State La~v and no questions. "Section 2.11 - Council action". Sueppel asked about the term "a majority of the council members". He stated that this has been changed in State Law to "all the members of the council", and he gave some background on the State Law. There was also discussion about 2.11(B) which gives the Council the authority to submit a measure to a binding vote of the electorate. The Council has never used the authority and concern was expressed by Dilkes about whether such authority would be consistent with state law. Dilkes will review this area and report back to the Commission. Sueppel stated that this section would be on "hold". "Section 2.12 - Prohibitions". Sueppel asked why the language "or elected County official" was added to the Charter. Chappell stated that there is some discussion of this in the initial minutes of the Charter Review Commission. Green stated that it would be similar to the House and Senate, and the process there. Discussion turned to the various members' impressions of this section, and how they interpret it. Sueppel then turned the discussion to "B", and brought up his concerns about this wording. He questioned the power, or lack of, by the Council. Various members made comments about this section, and it was decided that they would review this more in depth as they progress through the Charter. Kart noted that there is a distinction between Sections "B" and "C" under Section 2.12, and she gave some background information. Dilkes also gave further explanation of the City's system, the contract for the City Manager, and how State Codes play a part in the make-up of the City government. Karr stated that the City Manager would gladly attend a meeting if the members so desire. PUBLIC COMMENT Sueppel asked if there was any public comment. No one was present to speak. FUTURE MEETINGS Sueppel stated that July 29th will be the next meeting, and they will continue the process as they have done today. Kan' will have District maps ready for the members, and it was suggested that any correspondence or information that would be helpful be given to Karr for copying and Charter Review Commission June 17, 2004 Page 4 distributing to all members. Karr stated that she would get packets to the members at least a week before each meeting. ADJOURNMENT MOTION: Davidsen moved for adjournment at 8:50 AM; seconded by Green. Motion carried. MINUTES ~ IOWA CITY AIRPORT COMMISSION THURSDAY, JUNE 10, 2004 - 5:45 P.M. IOWA CITY AIRPORT TERMINAL CALL TO ORDER: Chairperson Hartwig called the meeting to order at 5:47 p.m. MEMBERS PRESENT:Randy Hartwig, John Krstenansky, Daniel Clay, Carl Williams MEMBERS ABSENT: John Staley STAFF PRESENT: Sue Dulek, Ron O'Neil OTHERS PRESENT: Klm Brogan, Scott Byers, David Hughes, Dave Larson RECOMMENDATIONS TO COUNCIL: None APPROVAL OF MINUTES: The minutes of the May 13, 2004, Commission meeting were approved as submitted with one minor correction. REVIEW OF EXPENDITURES: O'Neil reviewed the check requests for June with the Commission. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. UNFINISHED ITEMS FOR DISCUSSION/ACTION: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Brogan United building lease - amendment: O'Neil said Klm Brogan had requested her lease for the office area for the United hangar be amended. Possession was to be May 1 and rent to begin June 1. Because of several factors, Brogan requested a June 1 possession date with rent to begin July 1. The ending date of the lease would not be changed. A motion was made by Clay for a resolution to amend the lease. Williams seconded the motion, and at roll call vote, the motion passed 4 0, with Staley being absent. b. Jet Air lease - United hangar: O'Neil said he had received word today from Jet Air that they would not want to lease the hangar. They had no objection to the price of $ 500 per month, but their space needs have changed and they did not need the hangar at this time. Kim Brogan asked to address the Commission. She said she had intended to sublease half the hangar from Jet Air for $250.00 per month. Since they were not going to lease the hangar, she would like to rent the hangar. She offered the Commission $200 for the whole hangar or $100 for half the hangar. She said the difference in price between her offer and Jet Air's offer was that her sublease price to Jet Air was going to include some repairs. She said Jet Air would have an option to lease half the hangar if they changed their mind in the next 30 days. Clay asked if this was something Brogan needed resolved before the next Commission meeting? She said she would be ready to move into the office in the next two to two and a half weeks and she would like to then work on the hangar. She said there are 15 to 20 people that have joined the flying club. Brogan said she would need a wall down the center if she only rented half the hangar. She would sublease the rest of the hangar for an aviation use if the Commission rented her the whole hangar. Hartwig said this would be on the agenda for the next meeting. He said O'Neil could lease it to her for the month of July if terms can be agreed to. Clay said that O'Neil should take care of it until the next meeting. Clay said that the immediate issue is having the 50 feet cleared. O'Neil said he could resolve many of the issues before the next Commission meeting. c. Obstruction mitigation project- O'Neil circulated a letter and bid tabulation for bids for some obstruction lighting. There was a base bid and an alternate. The bids were for lighting on two Airport buildings and lighting on St. Mary's church. Stanley is waiting to hear back from the church. Williams made a motion for a resolution to accept the bid from Gerard Electric. Krstenansky seconded the motion and at roll call vote, the motion passed 4 0, with Staley being absent. O'Neil said the next bid would be for tree removal. He said the grant would not pay to remove all of the obstructions listed by the DOT. An additional grant or grants will be needed to complete the project. d. Aviation Commerce Park (ACP) - Scott Byers was present to represent Iowa Realty. He said there were discussions with potential customers for four lots. He said this doesn't guarantee any sales, but there is significant interest in the property. Harry Wolf has taken a lead role in marketing the property. Wolf has met with O'Neil and the City Manager to discuss strategies to market the property and what the Commission and Council expect for the development. Krstenansky asked what types of businesses were interested? Byers said the uses are quite varied. O'Neil said the companies that are looking are serious about buying some property. Byers said he agreed and that they are businesses that will be buying something in the Iowa City area soon. O'Neil said the north part of lot 5 has been leased by the Iowa City School System for the last several years. They use it for storage for their maintenance shop. Their annual lease expires in July. O'Neil said he would recommend not renewing the lease or have a 30-day out in the lease in case the lot sells. The property could be leased on a month to month basis. Or the lot could be subdivided and that portion sold to the Schools. Williams asked about timing. He said Iowa Realty has a relatively short sales agreement. Byers said even if the Commission would not renew the agreement, it would not jeopardize the sale. He said they would continue to work with the buyer until the sale is concluded. Clay asked how the Commission is involved if there is an offer? O'Neil said when an offer is made to Iowa Realty, he meets with Iowa Realty and Steve Atkins and discusses the offer. The offer may be rejected if it is not legitimate or a counter offer may be made. When there is an acceptable offer, it will be presented to the Commission for a recommendation to the Council. This could be a negative or positive recommendation. The Council will make the final sales decision. Clay asked about what the timing of an offer if someone was in a hurry to purchase? O'Neil said he thought the flexibility for the Commission to meet was as good or better than a special Council meeting. He said there needs to be 24 hours notice unless it is an emergency. O'Neil said he discussed this with the City Manager. Atkins said it is probable the Council would call a special meeting if there were a sale pending. They want to make this project work as much as the Commission does. Clay said he had a question about paying for the infrastructure? He wanted to know if all the sale money was to go to the general fund until the infrastructure is paid for? O'Neil said that was the agreement, but depending on the circumstances, the Council may be flexible on that. e. Runway 07 project -O'Neil said he could combine the information in agenda items e. and f. He said that until the Environmental Assessment is completed, they can not move forward with the contract with Earth Tech. The public meeting was conducted for the EA on May 20th. There were only minor comments. The comments were sent to the FAA to be incorporated into the report. Green is waiting for a response from one more agency before the FAA can issue the final findings for the report. Mark Schenkelberg, the FAA Compliance Officer, said if there were no comments to address, he should have the report completed in July. O'Neil said he hoped it would work out to have the final report by July 15t~ so the Commission could act on Earth Tech contract at their July meeting. Dave Larson presented information in response to questions raised by the Commission at the June meeting. The questions concerned a project west of the Airport on property Larson is developing. He had requested a recommendation from the Commission concerning a permanent easement on Airport property for an outlet pipe for a water detention area. Larson was working with MMS Consultants on the engineering questions. O'Neil said one of the questions was what impact the water detention area would have on the Environmental Assessment just completed? MMS said they didn't think it would have any impact. O'Neil said he would be much more comfortable if that conclusion came from H.R. Green, since they were the company that conducted the EA. Larson said MMS reviewed it and thought there were no issues. Krstenansky said the only thing that he did not see addressed was if the detention area would create additional attraction for wildlife, particularly waterfowl. Krstenansky said someone needs to look at it and approve the plan. 3 O'Neil said the Council might be counting on the Commission to make certain that there are no adverse aviation effects before approving an easement. O'Neil said that from reviewing Larson's plan, he does not think installing the pipe for the detention area would hold up the runway project. What will not be known for certain until the runway design is done and approved is whether this development downstream will raise the cost of the runway project. O'Neil said that if the Commission wants to send a recommendation to the Council, they should make sure the Council knows that the Commission has not done any hydraulic research. Clay asked how much Green would charge to review the Larson's plan? O'Neil said he would check with Green for a price. Dave Hughes, from Earth Tech, said he would be interested in knowing what impact the dike for the detention pond would have on the flood plain. Larson said MMS said there would be no impact. O'Neil said he is being cautious about the EA because it has taken over a year to complete. Clay said to ask Green how much they would charge to review the plan. O'Neil said the Council only meets once in July. It is before the Commission July meeting. The recommendation would have to go to the City Manager's office by June 30 to be on the July 6 Council meeting. Clay said he would recommend O'Neil contact Green to get a cost proposal for reviewing Larson's plan so the Commission can make a recommendation to the Council. Krstenansky said ifa review by Green is not possible, the Commission needs to look at other options for making a decision. O'Neil said he would contact Public Works to get their opinion. O'Neil said he would contact Green tomorrow and get a cost estimate for the EA review. Clay said he hoped Green could accommodate Larson. f. Environmental Assessment project - O'Neil said there was nothing additional to add to the EA discussion that was not discussed with the runway project. g. Strategic Plan - O'Neil said one of the issues the Commission may want to discuss is the Council/Commission meeting on June 14t~. He said it was somewhat short notice, but the agenda was not confirmed until the staff meeting yesterday. Krstenansky said he would be out of town on Monday. Hartwig asked what the topic of discussion would be? O'Neil said he thought it would be what was happening with the strategic plan. O'Neil said he asked Atkins what to have prepared for the meeting and he said Atkins said the Mayor called the meeting and he was not sure of the specific topic, other than maybe governance. O'Neil provided the Commission with a magazine article that described a commercial service airport's project to develop a strategic plan. He said the tone of the article was that this was leading edge thinking and that not many commercial or general aviation airports have strategic plans. O'Neil said he would be surprised if any general aviation airports in Iowa have a strategic plan. He said when the Commission completes their plan, he would suspect other airports will want to use it as a model. Krstenansky said he has developed an outline for the Commission to start with. He circulated a copy to the other Commission members. He said this would help as a guideline for the focus groups. O'Neil suggested the Commission put a timeline together and also decide how they wanted to categorize the focus groups. The Commission discussed what focus groups they wanted and how to divide up the groups. Clay said he liked the idea of having several smaller groups instead of one or two large groups. Clay said there should be a summary for the meeting with the Council on Monday. O'Neil said that corporations base their aircraft at their home base. If the Iowa City Airport attracts additional corporate aircraft, that probably means there is a corresponding increase in business locating in the Iowa City area. Clay said the FBO told him that local businesses seem to be increasing their use of charter aircraft. O'Neil said that the dates for the focus groups would have to be coordinated with Jeff Davidson, who is the facilitator. The facilitator will be very important in the initial phases of gathering the information that the Commission will base their plan on. Krstenansky explained how the Commission could use a group of students from the College of Business to assist the Commission with the Strategic Plan. An application should be made sometime in July. Clay said he would work with O'Neil to fill out the application. h. National Guard lease- The Guard leases approximately half an acre of Airport property for vehicle storage. The lease expires in August. O'Neil said the Guard is going to build a new facility, but will probably need another three year lease to get them to when their new building is completed. Williams asked if they were paying fair market value? O'Neil said they are paying what is being paid for other undeveloped Airport property. Some airports do not charge the Guard or reserve for airport property. O'Neil said he would develop a lease and have it as an item on the July agenda. Because it is for more than two years, a public hearing is required. O'Neil suggested the Commission set a public hearing for the July meeting. Williams made a motion for a resolution to set a public hearing for the National Guard lease. Krstenansky seconded the motion and the motion passed 4 0, with Staley being absent. i. Airport Park area - Hartwig said he has been contacted by people that would like a picnic area at the Airport where they could eat their lunch and watch the aircraft. Ron Duffe, from Jet Air, said he would donate a picnic table. O'Neil said there is an area at the north end of the north parking area that would be suitable for a small picnic area. O'Neil said Mayor Lehman has mentioned he would like to see a small park area at the Airport. O'Neil said he could apply for security fencing for the area through the Iowa Department of Transportation. He said he would need a resolution supporting the project. Krstenansky said if the area is to be expanded, it would need to be moved away from the heavy traffic area. Krstenansky said that when he and Staley met with Jeff Davidson, there was some discussion about recreational areas around the Airport. Williams made a motion to apply to the Department of Transportation for a grant to replace the fencing around the north parking lot. Krstenansky seconded the motion, and at roll call vote, the motion passed 4 0, with Staley being absent. The Commission discussed where the best place would be for a picnic area and how it could be constructed if they did not receive an IDOT grant. O'Neil said the Commission would know sometime in August if they were successful in receiving a fencing grant. CHAIRPERSON'S REPORT: Hartwig said he wanted to acknowledge the positive article in the Press Citizen about the Airport. He also suggested having a clean-up day at the Airport. Hartwig said he mentioned to someone in the Iowa Athletic Department that the posters in the Terminal lobby were outdated. He said current posters would be sent to the Airport. COMMISSION MEMBERS' REPORTS: Clay said he wanted to comment on the positive way things were moving forward with the Strategic Planning and marketing and wanted to relay that to the Council when they meet on Monday, the 14t~. Williams said he was going to the FAA AIP conference in Kansas City. O'Neil said three Commission members are registered for the first day of the conference. Hartwig said he would be flying down. Krstenansky said he would like to go with Hartwig. O'Neil said it is a very good opportunity to meet with other airport commission members and managers and with FAA and IDOT officials. ADMINISTRATIVE REPORT: O'Neil said that there was a nice article on the 757 simulator that is located at the Airport The Council/Commission meeting is schedule for June 14 at 6:30 p.m. at the Council Chambers. There was information in the packet about the new flight school and flying club. O'Neil said there would be a fee accessed to the Airport from Public Works for storm water management. O'Neil said he hopes that means that Public Works will maintain the on-airport storm water drainage system. He will inform the Commission as he learns more about the program. The Iowa City Schools System has been informed that their lease will not be renewed on Lot # 5 in the Aviation Commerce Park. The property will be leased to them on a month to month basis. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for July 15, 2004,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. Randy Hartwig, Chairperson FINAl/APPROVED POLICE CITIZENS REVIEW BOARD ~ MINUTES- May 11, 2004 CALL TO ORDER: Chair Loren Horton called the meeting to order at 7:01 p.m. MEMBERS PRESENT: Candy Barnhill, Greg Roth, Loren Horton, John Stratton, and Roger Williams MEMBERS ABSENT: None STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Turtle present OTHERS PRESENT: Capt. Tom Widmer of the ICPD and citizen Kevin Halstead {7:06 p.m.) CONSENT CALENDAR Motion by Stratton, seconded by Williams, to adopt the consent calendar. · Minutes of the meeting on 03/09/04 · ICPD Use of Force Report- February 2004 · ICPD Use of Force Report- March 2004 · ICPD General Order #95-01 (Emergency Operation of Police Vehicles) · ICPD General Order #99-02 (Alarm - Open Door Response) · ICPD General Order #99-03 (Prisoner Transport) · ICPD General Order #01-06 (Juvenile Procedures) · ICPD SOG #04-01 (Citizen Involvement Programs) · ICPD SOG #04-02 (Crime Analysis) · ICPD SOG #04-03 (Abducted Children) · ICPD Department Memo 04-06 · ICPD Quarterly/Summary Report- IAIR/PCRB, 2004, Quarter 1 (January-March) Stratton inquired about the intern program referenced in SOG #04-01 and asked Widmer in what capacity the interns were used. Widmer informed the board that the program was formed about 3 years ago and for the most pad the interns are used in the records room for entering citations and some other minor things. They also have a Volunteer program, which is mostly worked through the Senior Center and has been quite successful. There are currently 6-7 volunteers. Barnhill inquired whether the CPAAA (Citizens Police Academy Alumni Association), members who have already been through the program who still meet once a month, needed to be listed anywhere for ride along purposes, on SOG #04-01. Widmer stated that he would make a note and look into it. Horton requested a copy of the waiver of liability that is used in the Citizen Involvement Programs. Horton also inquired if there was a difference in the procedure for the Amber Alert if it were a relative verses a non-relative. Widmer stated they would be handled the same, but that there are certain criteria followed with the Amber Alert and it would have to be shown that the child was in suspected danger. Motion carried, 5/0. PCRB-Page 2 May 11,2004 NEW BUSINESS The Board reviewed the first draft of the annual report. A final draft will be reviewed at the next scheduled meeting for approval. OLD BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Legal Counsel Pugh will be on a short leave during the months of October/November. Tuttle informed the Board that the upcoming vacancies for Horton and Stratton were announced at the May 4th Council meeting and the deadline for applications is June 9th. MEETING SCHEDULE · June 8, 2004, 7:00 P.M., Lobby Conference Room - CANCELLED · July 13, 2004, 7:00 P.M., Lobby Conference Room · August 10, 2004, 7:00 P.M., Lobby Conference Room Motion by Stratton, seconded by Roth to cancel the regularly scheduled June meeting. Motion carried, 5/0. ADJOURNMENT Motion by Barnhill, seconded by Stratton, to adjourn. Motion carried, 5/0. Meeting adjourned at 7:409 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2004 (Me i Date) TERM 1/13 2/10 3/9 4/13 5/11 6/8 7/1~ 8/10~ 9/14 10/12 11/9 12/14 NAME EXP. Loren 9/1/04 X O/E O/E NM X Horton John 9/1/04 X X X NM X Stratton Greg Roth 9/1/05 X X X NM X Roger 9/1/05 X X X NM X Williams Candy 9/l/07 X X X NM X Barnhill KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member (~Iowa .C.i~ . Pubhc Library BOARD OF TRUSTEES Agenda item 3A Minutes 5:00 pm - June 24, 2004 Shaner Magalhiles, President Thomas Dean Linzee McCray Linda Prybil Pat Schnack, Secretary Jesse Singerman Tom Suter Jim Swaim David VanDusseldorp, Vice President Members Present: Shaner Magalh~.es, Linzee McCray, Linda Prybil, Pat Schnack, Tom Surer, David VanDusseldorp Members Absent: Thomas Dean, Jesse Singenman, Jim Swaim Staff Present: Barb Black, Maeve Clark, Susan Craig, Barbara Curtin, Heidi Lauritzen, Martha Lubaroff, Hal Penick Others Present: Joel Miller, Building Project Coordinator, Kevin Hanick, Realtor, Vanessa Miller, Press Citizen, Steve Trimble, Library user Call meeting to Order Magalhaes called the Board of Trustees meeting to order at 5:10 pm. Public Discussion Trimble made a presentation to the Board. He described coming across an historical photograph during the renovation of the Ironmen Inn in 1990. It is a photograph of the original Ironmen of the University of Iowa football team of 1939. He has copied the original and wants to make a gift of the copy to the Library. Magalh~es explained the protocol of accepting artwork. Trimble's only stipulation is that it not become part of the art-to-go collection. Approval of minutes Magalh~.es explained that unless there were substantive changes, minutes should be approved as presented. A motion to approve minutes was made by Suter and seconded by VanDusseldorp. Minutes were approved unanimously by a vote of 6-0. Unfinished Business Update on Rental Space: Kevin Hanick reported on a contact with a biotcch company that is interested in thc entire lower space and he is optimistic about that possibility. There is some interest in the first floor and he hopes to have a lease available soon. Hanick said the new building is beautiful and is an asset for downtown and changes the feel of downtown. Building Project; Agenda item 3A Page No 2 Miller handed out his monthly progress report. Some work continues in the building. Contractors are getting things done in the morning before we open. We have approximately 1.5 million dollars left in Knutson's contract. A lot of that is retainage. On July 7, architects Engberg Anderson will be here to work on the punch list. There needs to be fixing, and touching up, however he anticipates by the end of July we'll be finished. Schnack complimented Miller on the great job he's done and that this project would not have been completed as quickly without his oversight. Miller pointed out that this was really a team effort by all involved. Library staff, construction people, all worked well together and seemed to establish a camaraderie that was enjoyable to all. Miller reviewed his report and described the final graphic illustrating the air handling system computer, which will manage the temperature in the entire building. Prybil asked a few questions about the fafade. Miller explained that there is a reason for the appearance of a gap at the bottom of the pillars and that is to allow for drainage. However there is still touching up to be done on the outside of tlae building as well. Craig hopes to have an updated budget available by the next board meeting. In response to a question, Craig said she feels that we will be within budget. Craig explained her memo in the Board packet concerning the completion of City Plaza. She explained that because of the construction on 64-lA, it is not possible for Knutson to fulfill the terms of their contract and restore the public right of way in City Plaza. The best way to close out Knutson's contract and pay them is awaiting a plan from the City Attorney's office. Craig's goal is to not incur any additional expenses for the Library project and to treat our general contractor fairly. New Business Board goals During this meeting, the Board comments on their completion of FY04 accomplishments and suggests goals for FY05. Comments on FY04 accomplishments: · Completed building project · Approved budget · Talked with other County library board members at legislative reception and attended most meetings of county's Library Funding Task Force · Board supported Foundation Annual Fund 100%. · Continued to advocate for parking. City agreed to extend time of some meters and planned for more diagonal spaces on Linn Street for 20 minute Library parking. · Communicated information about Patriot Act · Reviewed policies. o Finance o Circulation Materials o Meeting Room o Media Use · Adjusted to cut in budget by eliminating the position of Assistant Director position and the park'n read program. This year we did not get an increase in materials budget. Suggestions for FY05 goals · New strategic plan · Immediately begin work with new Development director when he/she is hired. · Keep in touch with the county. Prybil feels it is most important for Library directors to maintain close contact with the supervisors. · Continue to maintain good relationships with other libraries in the county, politically and strategically, in order to be in a good position in the event there is ever a move for countywide library system. · Be attentive to the new building with regard to any changes in service. Agenda item 3A Page No 3 Suter asked about traffic during opening weekend. We had 5,000 people come through the door. Circulation checked out approximately 7,000 items. On Wednesday of the current week, Lauritzen said we had a total of 55,000 items checked out. She expects to see a spike in returns around July 6. · Finalize arrangements for commercial space. · Keep FY04 goal, which states to improve Board attendance at Friends Foundation events and show 100% support by the Board to the Annual Fund. Staff Reports A. Departmental Reports: Children's, Systems, .4nd Technical Services Over 1400 kids are registered for Summer Reading Program. Green was asked about the original book art collection. Hazel Westgate started this project years ago. She wrote letters to artists and amassed a wonderful original collection. The art was framed and was displayed in the old building. It has now been hung in this building after being stored while we were in temporary quarters. Most ofit is displayed together on a back wall. The hope is to have a plaque with a picture of Hazel and some words about her displayed on the same wall. Penick was asked whether his staff was still wandering mound looking for things to do. Penick's tongue in cheek report did not diminish the incredible amount of work his staff carded out and continues to do so, both in the public service areas and for staff. Lauritzen reported that self-checkout appears to be working. Initial problems appear to have been caused by new software and they seem to have been figured out and it is now working more reliably. Lauritzen said approximately 30% of their checkouts were done with self-checkout when it was operational.. Black reported for Technical Services and described an issue with some materials that has slipped through the cracks and not been tagged. Identify/ng these items is now done daily as items are checked in. All of these items should be identified in the next few weeks. Black described our new Training Lab, which is now in the room that was used as the temporary Intemet room. Black said that catalog classes are going well with small but enthusiastic numbers and expects that to increase by word of mouth. B. Development Office The most significant items in the Development Office report was that they have reached $110,000 for the Annual Fund for this year. This represents a 46% increase over last year at this time. Curtin said that gifts to the FY04 Annual Fund would be accepted through July 9 when the books will be closed. She stressed to all that the bar has been set high and staff and Board under the new Development Director will need to continue to work hard to meet the goal of the strategic plan which calls for a 10% increase in the Annual Fund for FY05. C. Miscellaneous Craig included miscellaneous items of interest. One reading raised the question of whether the Library Board has always been appointed. Craig said it is written in the City Code and has always been done by appointments. Board member Thomas Dean's opinion article in the Little Village was included. In the article he ~vrites about Iowa City's Ped Mall and in particular, our library. President's Report Magalh~es formally announced his resignation as of August 1. Under our bylaws, VanDusseldorp will assume the position of President. Magalh~es charged the Nominating committee to meet again and make a recommendation for Vice President. The committee consists of McCray, Suter and Dean. Dinner plans for August were confirmed. McCray will host the dinner at her home August 26 after the Board meeting. Announcements from Members Agenda item 3A Page No 4 Referring to the piece by Tom Dean, McCray reported that the University of Iowa web site had a piece on the new library as well. Committee Reports Evaluation Committee: Committee is scheduled to meet on Thursday, Julyl for a discussion. They will then schedule a formal discussion with Craig and make their report and recommendation at the next Board meeting. Foundation: Van Dusseldorp had no new report since the last meeting. The Foundation Board will begin to meet six times per year. Magalh~.es's position vacancy will be advertised on July 6 with a deadline of August 25 and appointment August 31. The two recent applicants for Singerman's position will automatically be included. Disbursements Visa expenditures for May were reviewed. Disbursements for May were approved after a motion by Suter, seconded by Prybil. Motion passed unanimously 6-0. Prybil had a question about expenses for bags. These are the plastic bags we have printed up for sale to patrons. We sell them very near cost. This supply should last more than one year. Set a~enda order for July Closed session for Craig's performance evaluation Review plans for FY04, 05 and 06. Review draft of Board report. Building budget review Report from Nominating Committee Schnack and VanDusseldorp will not be present in August. Adjournment A motion to adjourn was made by VanDusseldorp and seconded by Prybil. Motion was approved unanimously 6-0 and meeting was adjourned at 6:40 pm. Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD YEAR 2004 TERM 1/22/ 2/19/ 3/25/ 4/22/ 5/27/ 6/24/ NAME EXP. 04 04 04 04 04 04 Thomas 7/1/09 x x x x x O/e Dean Shaner 7/1/09 x x x x x x Magalhaes Linzee 7/1/09 x o/e x x x x McCray Linda Prybil 7/1/05 o/e o/e o/e x x x Pat Schnack 7/1/07 x x x x x x K.Jesse 7/1/05 o/e o/e x o/e o/e O/e Singerman Tom Suter 7/1/07 x x x x o x Jim Swaim 7/1/05 x o/e x x o/e O/e David Van 7/1/07 x x x x x x Dusseldorp KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member MINUTES APPROVED IOWA CITY BOARD OF APPEALS MONDAY, MARCH 8, 2004, EMMA HARVAT HALL IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Steve Buckman, Wayne Maas, Anna Buss, Tim Fehr, Doug DuCharme, Gary Haman STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Roger Jensen (Fire Marshall), Sue Dulek (Asst. City Attorney), Norm Cate (Sr. Housing Inspector), Doug Boothroy (Director- Housing & Inspection Services), Jann Ream (Code En- forcement Asst. acting as minute taker), Andy Rocca, Fire Chief OTHERS PRESENT: Jason DeStigter (Arco Design/Build), Tom Dziki (United Natural Foods), Lyle Seydel (Regal Construction, LLC), Kathy Maxwell, Eisa Feddersen (Delta Zeta), Jenn Hendricks, Chrissy Squire (Kappa Kappa Gamma), Nyle Jessen, Dorothy Maher (Alphi Chi Omega), Devon Dietz, Bob Crane (Alpha Tau Omega), Don Crum (Sigma Phi Epsilon). Janice Baumbach (Alpha Xi Delta) RECOMMENDATIONS TO COUNCIL: Recommended by a unanimous vote (7-0) that the 2003 International Building Code, the 2003 International Residential Code, the 2003 International Fire Code, the 2003 International Mechanical Code, the 2003 International Fuel Gas Code, the 2002 National Electrical Code, and the 2003 Uniform Plumbing Code with the local amendments to each of these codes be adopted by City Council. CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:07 P.M. CONSIDERATION OF MINUTES: Minutes from the February 9, 2004 meeting were discussed. MOTION: Maas moved to accept the minutes. Haman seconded. Motion passed unopposed. Appeal the decision of the Buildinq Official because there are practical difficulties involved in carryin.q out the provisions of the code. (2340 Heinz Road) United Natural Foods is constructing a large warehouse addition to their facility at 2340 Heinz Road. Building code requires that the cooler room in the addition have smoke and heat venting. Openings in the roof (for the venting) are not practical for a cooler because of the condensation problem that would occur. United Natural Foods asked that a "large drop" sprinkling system be allowed as a substitute for the smoke and heat venting. Roffman asked if an EFSR sprinkling system could be used since that will be allowed under the 2003 IBC which is in the process of being adopted. Hermes pointed out that EFSR systems could not be used for coolers that are kept under 40 degrees Fahrenheit and this cooler would be kept at approximately 34 degrees. Jason DeStigter (Arco Design/Build -general contractor for the project) explained how a "large drop" system works. It is a system that is designed to deliver a large amount of water to an area quickly. The system has been used in other United Natural Foods facilities elsewhere in the country and for other clients who have constructed cold storage facilities. The installation of a "large drop" system protects the heads from damage due to fork lifts and therefore makes it less likely that a system would be turned off because of recurring damage. Buckman asked if the facility was an FDA [Food and Drug Administration] facility. Destigter replied "no" - that they did not process food; it was only a food distribution warehouse. Hennes clarified that all of the materials being stored were Class I and Class II materials and that the cooler was next to a freezer with the same materials and that the freezer did not require smoke and heat venting. The only difference is that the freezer is kept at 32 degrees and the cooler is kept at 34 degrees. Hennes asked if they had considered a horizontal venting system. DeStitger said that it didn't matter if it was a side wall mounted system or a roof mounted system; the problem was that any mechanical system would allow water vapor into the cooler. DeStitger stated that they had tried to find a solution to the problem and contacted many experts and no solution could found that would allow mechanical venting without creating condensation. Hennes explained that the wall between the freezer and the cooler was not a rated fire wall. DeStitger explained that cooler / freezer units are prefabricated off site and it is not possible to put a rated wall between them, Roffman stated that using the drop system as an alternative material was probably the best bet in coming up with a solution to the problem since many design professionals had been trying to solve the problem and had not been able to come up with anything other than the large drop system. Maas asked if it would be possible to install a rated wall between the cooler and the rest of the warehouse. Buckman clarified that the code issue was smoke and heat venting. Roffman asked Jensen what he thought. Jensen thought that there should be some way to engineer a solution that meets the requirements of the code. Discussion occurred as to what that engineered solution could be. Buckman wondered about a high door that would normally be closed but would open automatically with the fire alarm to vent smoke into the main warehouse which would then be vented through the venting facilities of the main warehouse, Fehr had reservations about trying to engineer a system that was not a real commercial system because it would probably never get used or tested and then, if something did happen, it probably wouldn't work. Dziki stated that he didn't see a clear intent in the code for venting in this situation since freezers are exempted from smoke and heat venting. There is only a 4 degree difference between the cooler and the freezer and he didn't see why that should make a difference. Jensen stated that the fire code developers were recommending removing the exemption for freezers. Roffman asked for a direction from the Board. MOTION: Buckman moved to approve the appeal because there are practical difficulties involved in installing a mechanical smoke and heat venting system in a cooler and the modification, including the installation of the large drop sprinkling system, is in compliance with the intent and purpose of the code and does not lessen health, accessibility, life and fire safety or structural requirements. Fehr seconded. DISCUSSION: Jensen stated that it is lessening fire safety because, if the area is not vented, then there would have to be firefighters placed on the roof in case of a fire. VOTE: The motion passed unanimously (7-0) to approve the appeal. Continued discussion and possible recommendation to Council of adoption of the updated codes as follows: a. 2003 International Building Code (IBC) b. 2003 International Residential Code (IRC) c. 2003 International Fire Code (IFC) d. 2003 International Mechanical Code (IMC) e. 2003 International Fuel Gas Code (IFGC) f. 2002 National Electrical Code (NEC) ,Cl. 2003 Uniform Plumbinq Code (UPC) Hennes explained that he wanted to propose another amendment that would delete the sound transmission section from the 2003 IBC. He said it was not a life safety issue and the requirement does present problems. Hennes thought that the fire resistiveness requirement took care of any sound problems between units. The problem occurs in corridor walls with 2x4 walls 16 inches on center. Quite often these are bearing walls and the studs have to be 16 inches on center which creates greater sound transmission and there really isn't any way to test for transmission. Hermes asked if the Board had any other questions pertaining to the other codes. Fehr asked for clarification on control valves being required on each floor of a building in the fire code. He wanted to be sure it only applied to floors that are occupied. Discussion occurred as to where the valves could be placed such as above the ceiling. Maas stated that he would be against requiring control valves on each floor because of the cost of construction. Fehr thought if dedicated lines were used, all of the control valves could be in one location and then fire fighters would not have to try and locate valves on each floor. Roffman asked how the bubble cover requirement for exterior outlets was going to be enforced. Henries explained that it would only apply to unattended outlets - outlets where something is plugged in on a long term basis like a pump for a pond. Roffman suggested that a notice be sent out to electricians so that they will be aware on how the code will be enforced. Henries stated that the Homebuilders Association had requested that ail of the local jurisdictions adopt the new codes at the same time so July 1, 2004 was the date the codes would become effective once passed by Council. Jensen asked that exemption "j" from the smoke and heat venting table which allows the exemption when an EFSR sprinkler system is installed be eliminated from the table. Roffman opened the discussion of fire sprinklers in sororities and fraternities to the public and asked that only those people speak who had something new to present. Dotty Maher wanted be sure that Board had received the letter that several fraternity and sorority board members had sent to them. She also wanted to review a letter that John Hadley, Guardian Security Systems, had written to the City in which he presented alternatives to increasing fire safety in fraternities and sororities without requiring sprinkling. Jensen stated that the federal legislation, the Fire Sprinkler Incentive Act, is pending in Congress and is waiting on impact analysis reports that are due in April. He has been told that a number of organizations including the Intra-fratemity Council are planning to be in Washington at that time to lobby for its passage. Don Crum pointed out the federal legislation also refers to fire prevention systems not just sprinkling. He felt that a thorough analysis should be done of a all multifamily buildings in Iowa City to determine just exactly what measures should be taken to increase fire safety. Bob Crane, Alpha Tau Omega, stated that costs would just be too great to ask fraternities and sororities to absorb. Devon Deitz, Alpha Tau Omega, stated that the Hadley letter should be considered. He felt that smoke inhalation was as dangerous as being burned. Roffman asked if the Board was ready to make recommendations to Council concerning the codes. Hennes clarified that the 2003 IBC also includes the section about the sprinkling of fraternities and sororities. He also reminded them about the added amendments of deleting the sound transmission section and the doubling of fees for work done without a permit. MOTION: Buss moved that the requirement for retrofitting of fraternities and sororities with sprinkling systems be removed from the building code. Buckman seconded. DISCUSlON: Buckman stated that a lot of students live in multi-family housing and he did not see why the distinction was being made for fraternities and sororities. Fehr wondered why the range of prices for installations seemed to be so varied. Roffman said that there are many variables that could affect cost like the construction of the building and whether or not pipes are concealed. Buss stated that she has had to deal with water damage from sprinklers in buildings and insurance costs do increase. Jensen summarized the Fire Department's position on requiring sprinklers. He stated that statistics show that the greatest risk of fire death occurs in ages 20-24. This age group takes great risks and is significantly influenced by peer pressure. It only takes one careless individual to put everyone at risk. Sprinklers are the insurance that saves lives and reduces property damage. Sprinklers provide protection from stupidity. He listed the advantages of sprinkling systems. Jensen said he downloaded information from the intemet form the North American Intrafratemity Conference in which they support the installation of sprinklers in student housing. Buss stated that you can't legislate against stupidity and what the City currently has in place with required inspections and safety equipment should be adequate. VOTE: Roll call vote: Buckman -yes, Fehr -no, DuCharme -no, Roffman -yes, Maas - yes, Buss -yes, Haman -yes. Motion passed 5-2. Roffman asked for a motion on recommending the 2003 IBC with amendments. MOTION: Haman moved that the 2003 International Building Code with amendments be recommended for adoption to City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2003 International Residential Code with amendments be recommended for adoption to City Council and the public hearing set. Maas seconded VOTE: Motion passed unopposed. Roffman asked for discussion or a motion concerning the 2003 International Fire Code. Jensen clarified the previously discussed changes to fire code amendments. Language would change to "for each normally occupied" floor in 907.9. He requested the deleting of exemption "J" in the smoke venting table. He also clarified that the language would reflect that control valves would be required "for" each floor and not necessarily "on" each floor. MOTION: Buss moved that the requirement for the retrofitting of fraternities and sororities with sprinkling systems be deleted from the fire code. Maas seconded. VOTE: Motion passed 5-2 with Fehr and DuCharme voting in the negative. MOTION: Buss moved that the 2003 International Fire Code with amendments be recommended for adoption to City Council and the public hearing set. Haman seconded. DISCUSSION: Hennes asked for clarification that the amendments would include the deletion of exemption :J" in the smoke venting table. The Board indicated that was the case. VOTE: Motion passed unopposed. MOTION: Haman moved that the 2003 International Mechanical Code be recommended for adoption to City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2003 International Fuel Gas Code be recommended for adoption to City Council and the public hearing set. Haman seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2002 National Electrical Code with amendments be recommended for adoption to City Council and the public hearing set. Maas seconded. Hermes reiterated the changes to the amendments concerning bubble covers, the wet zone in bathrooms and GFCI's in commercial kitchens. VOTE: Motion passed unopposed. MOTION: Haman moved that the 2003 Uniform Plumbing Code with amendments be recommended for adoption to the City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. OTHER BUSINESS: Mike Emelfarb, 510 S. Van Buren Street, spoke to the Board requesting amendments be added to the Iowa City Housing Code. He explained that he is a senior at the University of Iowa and when he was out of town for winter break his apartment was robbed. He was never notified that the break-in had occurred. His landlord told him that if he wanted a new lock for his door that he would have to pay for it. There are security cameras in the building but the tapes were never made available to the police. He proposed that a tenant bill of rights be made available to a tenant when the lease is signed. He also proposed that when a crime occurs in a building, a housing inspector be called to inspect in order to make sure that no housing code violation contributed to the crime. He proposed that there should be a definition of secured building and that in any multi-family building of eight or more units, that the outside door is a Iockable door with an intercom system to the units. He also wanted security tapes held for at least 30 days to give a tenant time to gather evidence in case of a crime. His last request was to require landlords to notify tenants of any emergency situation that occurs in their building. Roffman recommended that he put his proposals in writing and submit them to Housing and Inspection services. Buss told him to look at State tenant landlord law where all of his issues are addressed. The next meeting was scheduled for April 5, 2004 if there is an appeal. Buss asked to revisit the issue of charging for commercial fire inspections. She felt that the City is overlooking a potential revenue source by not charging and it is a service that the City should charge for. Hennes said that fees are adopted by Council and didn't think that the Board recommended fees. He thought that the direction should come from Council for a recommendation by staff about if fees should be charged and, if so, how much. Jensen stated that charging fees might be a way to support another staff person in fire prevention but previous councils have not been receptive. ADJOURNMENT: Buckman moved to adjourn the meeting. Buss seconded. The meeting adjourned at 6:17 P.M. John Roffman, Board of Appeals Chair Date MINUTES APPROVED PLANNING AND ZONING COMMISSION JUNE 17, 2004 EMMA J. HARVAT HALL MEMBERS PRESENT: Benjamin Chait, Dean Shannon, Ann Freerks, Jerry Hansen, Beth Koppes, Bob Brooks MEMBERS EXCUSED: Don Anciaux STAFF PRESENT: Bob Miklo, Milch Behr, Shelley McCafferty OTHERS PRESENT: Joe Holland, James Clark, Gretel Beck, Yu-Long Fheny, Brian Lai, Mark Goodheart, Robert Downer, Mark Andersen, Dave Clark, Cordell Braverman RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 4-2, (Hansen & Freerks voting in the negative), to amend the Comprehensive Plan to change the land use designation from general commercial to residential 25+ dwelling units per acre for approximately 1.34-acres of property located on the east side of S. Gilbert Street south of Ralston Creek. Recommended approval, by a vote of 4-2, (Hansen & Freerks voting in the negative), REZ04-00012, a rezoning from Community Commercial (CC-2) zone to High Density Multifamily Residential (RM-44) zone for approximately 1.34-acres of property located at 520-522 S. Gilbert Street. Recommended approval, by a vote of 5-1 (Brooks voting in the negative), REZ04-0000~, a rezoning from OPDH-12 to OPDH-8, Planned Development Housing Overlay - Medium Density Single Family Residential, and the preliminary OPDH-8 Plan, be approved. Recommended approval, by a vote of 5-1 (Brooks voting in the negative), SUB04-00007, a preliminary plat of a resubdivision of Lot 77, Walden Wood Part 6. Recommended approval, by a vote of 5-1 (Brooks voting in the negative), VAC04-00002, the vacation of the Jensen Street cul-de-sac bulb right-of-way at the north end of Jensen Street. Recommended approval, by a vote of 6-0, REZ04-00015, a rezoning to amend the preliminary OPDH plan to allow up to 52 congregate housing units on 2.12-acres of property in the Planned Development Housing Overlay/Medium Density Multi-Family (OPDH-20) zone including an increase in height up to 48-feet for property located north of Benton Street and east of George Street subject to correction of the square footages listed on the site plans. Recommended approval, by a vote of 6-0, CZ04-00001, rezoning of approximately 3.74-acres from Al, Rural, and RS, Suburban Residential, to RS-3, Suburban Residential for property located at 5989 American Legion Road. CALL TO ORDER: Hansen called the meeting to order at 7:31 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. COMPREHENSIVE PLAN ITEM and REZONING ITEM: Public Hearing on an application submitted by James Clark to amend the Comprehensive Plan to change the land use designation from general commercial to residential 25+ dwelling units per acre for Planning and Zoning Commission June 17, 2004 Page 2 approximately 1.34-acres of property located on the east side of S. Gilbert Street south of Ralston Creek, and REZ04-00012 A rezoning from Community Commercial (CC-2) zone to High Density Multifamily Residential (RM-44) zone for approximately 1.34-acres of property located at 520-522 S. Gilbert Street. McCafferty indicated current uses in the Gilbert corridor area on the Land Use map from the Comprehensive Plan. The map showed that from Burlington Street all the way south to Southgate Avenue Gilbert Street was primarily a commercial street, with civil uses near downtown and only a small percent of residential uses. She said the Land Use map was quite specific in terms of what should be located on this particular piece of property. It was designated general commercial. There were also a number of policies that were quite specific in the Comprehensive Plan that were also relative to this proposal for an amendment to the Comprehensive Plan. Policies encouraged the redevelopment and reuse of commercial properties in the downtown and other existing commercial corridors; encouraged commercial activities to take place in existing core areas or neighborhood commercial centers; and discouraged the proliferation of new commercial areas. Gilbert Street was a well defined commercial corridor that was predominantly commercial and mixed use. Residential was very limited. McCafferty said this particular area was well served by arterial streets. It was an area that would be very accessible to the surrounding high density residential area without having to cross the arterial streets that could serve the high-density residential development in their neighborhood area. She showed photos of other properties of similar or smaller size along Gilbert Street that Staff considered viable commercial areas. For example the Aoeshe Restaurant property is smaller than the Clark property, yet it contains a restaurant and grocery store with 10 two-bedroom apartments on the upper floors. This shows that the Clark properly could be developed for commercial or mixed use but perhaps without as many bedrooms as Mr. Clark would like. At the previous meeting, two vacant buildings located across the street from this property had been discussed. One was the building containing The Vine and the other was a small building next to The Vine. McCafferty said the smaller of the two buildings had a very Iow ceiling height, it was necessary to step down to enter the building and it was very a narrow, long building. It was an example of when the configuration and design of a building itself did not make it conducive for commercial. With new commercial, that was not an issue. New commercial could be designed and constructed to be more conducive to viable commercial by having taller ceilings, large street windows, high quality materials and well designed store fronts and signage. McCafferty said in terms of the Comprehensive Plan general concepts, Staff felt that this area would be viable for commercial. It was on an arterial street with high visibility, it was adjacent to an area with a dense population which would be an opportunity for walk-in as well as drive-in customers and there was other viable commercial uses on Gilbert Street. There had been some discussion previously of driveway accessibility and deliveries; however, not all commercial required deliveries by semi truck and in any event, existing businesses in this area did receive deliveries by truck. The downtown population was increasing. Staff was seeing more downtown residential development so it was likely there would be a greater demand for commercial in the future. McCafferty showed a section through the property to illustrate the slope and how it could be graded to help with entry/exit to the site. The City Engineer had gone to the site and taken spot elevations on the site. With reduction of the right-of-way width taken into consideration, an elevation change from the street to the alley was approximately 5-foot 6-inches. Taken across the length of the property, the estimated grade was about 3.3%. The City Engineer felt a slope that the slope of this property would not be too steep for commercial development. The Commission had asked about including this property in the Near Southside Parking District and thus decreasing the need for parking on the property. The Near Southside Parking facility was bounded by Burlington Street on the north, Gilbert Street on the east, the Iowa Interstate Railway Main Line on the Planning and Zoning Commission June 17, 2004 Page 3 south and Madison Street on the west. Staff did not recommend that the boundary be moved to the east side of Gilbert Street. The walking distance from the proposed ramps and the barrier of having to cross Gilbert Street, an arterial street with an offset intersection would make it unlikely that anyone residing in this particular area would use the parking ramps. Therefore, Staff felt onsite parking should be provided and the land owner should not be assessed a fee for use of the ramps. McCafferty said Staff did not support either the Comprehensive Plan amendment or the rezoning of this property from CC-2 to RM-44. Public discussion was opened. Joe Holland., said it had come out in the prior Commission meeting that Staff did not have an objection to rezoning the most northerly section of the property to RM-44. Therefore, he questioned how big an issue the Comprehensive Plan was. The Comprehensive Plan didn't deal with site specific issues. It tried to look at the larger context of development. Holland said the real question was, where was the commercial corridor and where did this property logically fit into this area. It was not illogical to consider that residential could be extended to Gilbert Street at this point. At the previous Commission meeting, Holland had stated that the real commercial corridor on Gilbert Street was south of Bowery Street. That had come out in the Staff report as well as in the slides that McCafferty had just shown. Every property that Staff had identified as being commercially viable was located south of Bowery Street. In the last 15-20 years, almost no commercial construction had taken place north of Bowery Street. The three buildings at the corner of Gilbert and Burlington Streets were the only new additions. Aoeshe, built in 1986, was the newest of the buildings shown in Staffs slide show and report. The majority of the buildings used as examples were built in the 1970's with some being built as early as 1961. Holland said when talking about commercial viability, it was necessary to look at what was actually happening and what was being demand driven. He said the truth was that there was not that much commercial demand in that particular area. Holland said he was intimately familiar with both historic buildings mentioned by Staff. He'd met numerous times with Staff to try to find a way to make the building commercially viable, but there was no demand driving the building's landlord to spend the hundreds of thousands of dollars to bring it up to Code. There had been For Rent signs on the buildings almost continuously for 5-10 years. Holland said to say there was a commercial demand was to have a misunderstanding of the economic climate. Staff wanted to identify this property as a commercial area now and essentially put it in a set aside program until commercial activity in the area was desirable. The Comprehensive Plan painted with a broad brush approach looking area wide and not just site specific. Looking area wide, the real viability for commercial was south of Bowery Street. Holland urged the Commission not to treat the Comprehensive Plan as the Zoning Ordinance. The next step in the process would be to discuss site specific zoning. The Clark's were proposing to build some very nice looking townhouses on that site. They had agreed to terminate all accesses off the property onto Gilbert Street which would be consistent with what the City wanted to do by adding a turn lane at that site. Holland said the Clark's had agreed to deed to the City the required 8-feet frontage of the property in exchange for approval of the rezoning. They would be willing to put that into a CZA by the time this item was before City Council. The City proposed to have the slope go all the way across the property which would cause problems for how a building could be designed to fit on the site. There would be a lot of building codes in addition to the zoning code that would impact this property. The elevations the Clarks had been proposed would be very complimentary to the existing buildings in the area. The Clark's option to purchase the existing house located in the middle of this site would expire very soon. If they were not able to exercise that option the properties would probably sit there for a very long time. The applicant had proposed to attractively develop this area through sensible land use. This opportunity might not come again for quite some time. James Clark., 414 E. Market Street, distributed plot plans/footprints as to what could be developed on this site. Clark asked staff to correct him if he was wrong. Planning and Zoning Commission June 17, 2004 Page 4 Miklo made a clarification in terms of Staff's position and Holland's reference to RM-44 zoning. He said the question had come up about the RM-44 in the corner of the property adjacent to Ralston Creek, which Clark's diagrams showed as being vacant. In early discussions when Staff and the applicant had looked at zoning this property CB-5, Staff had indicated that because this area did not have frontage on Gilbert Street, there were provisions for waving some of the CB-5 requirements such as having commercial on the ground floor. Staff might have been able to make those considerations, but they had not made a commitment in terms of the RM-44 zoning. In terms of the current zoning, that area would be available for parking or development along with the rest of the property, so these diagrams, which showed that area as being vacant, did show how the true development potential of the property. Clark said when it became necessary to install a ramp for multi-tiered parking, 5-6 parking spaces were lost because of the ramp. In response to a question by Freerks regarding the number of bedrooms be proposed, Clark said the four bedrooms were small bedrooms and could be just two bedrooms. They were proposed to be single-family dwellings; however, the lower level could easily be converted to commercial in the future. They were purposely building a lot of flexibility into the units for when they were sold as single- family dwelling units. The Clarks planned to own them for approximately 10-years. After reviewing all his proposed diagrams with the Commissioners, Clark said what they would probably end up with was a parking ramp with commercial on the third floor which would not be a friendly commercial. The lower levels would be parking, which would be like driving into a cave. For residential that would not be an issue as once persons had driven into the parking levels a couple times, they felt more comfortable going in the second and third times. If it were commercial, when consumers drove up and saw the ramp leading down into a darker area they would not be willing to drive in to the unknown area. Clark said a number of the photos of properties used by Staff were of businesses that were on land that was fiat, all had parking in front and the configuration of the parking was much different than what the Clarks would have to do. The Clark's lot would be the only non-fiat lot in that area. The other properties were built under the 1986 building code which was totally different than the Code in effect today. The majority of those businesses were constructed with nails and lumber, the Clark's building would be concrete and steel. It would be much more expensive to construct. He estimated that as commercial space, it would rent for $15 - $20 per square foot. To rent the entire potential commercial area would be $26,000 to $27,000 per month. Clark said on the east side of Gilbert Street from Aoeshe all the way to John's Grocery there was no commercial on the east side of the street. The land uses were either churches, recreation center, fire department, multi use buildings or converted older apartments. Clark said he had gone to the DOT for self education. There were three different areas: Rural, Urban and State. The DOT took care of the State, Jeff Davidson took care of Urban and he didn't know who controlled the Rural areas. The DOT had told him that they allowed one access for one business (12-14 cars entering and exiting). The current Culligan access served 200 - 400 cars daily, they were moving to a different location in November because of the traffic and semi trucks through that area. Culligan had installed traffic speed humps but someone had removed them in the early morning hours. Clark said the alley leading back into the lots was residential, not commercial. It was already breaking up and had been patched with black top. Hansen asked who had the responsibility for maintaining the alley. Miklo said the property owners. It was a concrete alley and Staff had assessed it to be in pretty good shape. Clark said the rental price of these units would be very pricey as they would be brand new. They would be located on at least the third floor so residents would have to walk the stairs or take an elevator. The entry way would be to the north, which meant it would be cold. A southern opening would be more favorable. Clark said if the area were to be commercial, the most viable use would be a bar because of all the foot traffic through the area. He was not interested in supporting a bar. Planning and Zoning Commission June 17, 2004 Page 5 Clark said when it rained, Gilbert Street turned into a river itself. The access to the property would be right near Ralston Creek. When the creek overflowed there would be serious problems with flooding as the opening to his garage would only be 1¼ feet off Gilbert Street. The topography of his lot rolled both ways. It dropped about 3-feet in the back from south to north and dropped a little over 4-feet from east to west. It made it much more difficult to develop into commercial. He was not sure how the building would be made handicap accessible. Hansen asked Staff if the turn Bane modification to Gilbert Street was going forward and when. Miklo said they didn't have an exact date. It currently was not a funded improvement project. No buildings would have to be removed to install the turn lane, but frontage would have to be obtained and a retaining wall would probably need to be built. Public discussion was closed. Motion: Shannon made a motion to approve an amendment to the Comprehensive Plan to change the land use designation from general commercial to residential 25+ dwelling units per acre for approximately 1.34-acres of property located on the east side of S. Gilbert Street south of Ralston Creek. Chair seconded the motion. Shannon said being a long time Iowa Citian he felt it was a good plan to put residential on this location. It would be a lousy place for commercial, as persons liked to get out of their car and walk into a business. Any business that needed car traffic, would fail. He felt no one would go there except perhaps pizzas or taverns would be successful in that location. Chair said he didn't know that the Comprehensive Plan needed to be amended. He liked the vision that the Comprehensive Plan was a broad brush type of plan and for this area to be residential was not inconsistent with the broad brush interpretation. To the north of this property, there was very little commercial on Gilbert Street north of Bowery Street. If the Comprehensive Plan were revised to allow for this to be residential, the commercial property to the west of Gilbert Street would shrink and precipitate development in a more reasonable area. He didn't think it was necessary for this particular piece of land to be commercial. Freerks said she disagreed with amending the Comprehensive Plan. There was commercial there now. She appreciated the Clark's desire to reinvest in the community and put something new there. Gilbert Street was an arterial and there was plenty of traffic and people to serve the area to the east. As had been discussed at the prior meeting, it had been a mistake to put residential at the corner of Gilbert and Burlington, she didn't think they needed to extend that error any further. Koppes said initially she didn't want to lose the existing commercial in this location. After driving around and talking to persons residing in that area, she was going to support the Clark's proposal because she didn't think it was a good area for commercial. Vehicular drive-up traffic would not succeed, perhaps the pizzas and walk up traffic would possibly survive. She hoped that the units they had seen originally would be similar to what would be seen in the end. Brooks said he didn't agree with changing the Comprehensive Plan, but at the same time he was not satisfied that commercial was the best and most appropriate use for this one small piece of property. He would like to have a vision that there would be small commercial and retail establishments that served the neighborhood such as coffee shop, bakery, small restaurant or something that served the Mansion in perhaps the furniture or interior design line. He didn't see it as being something that would attract traffic off Gilbert Street which was too congested right now. There was vacant property on the other side that wasn't being developed to its highest potential for commercial use. The site was very restrictive because of its size, the grades and the access in terms of development potential. He was not sure the Comprehensive Plan needed to be amended but depended on legal expertise to say yes it was the appropriate thing to do. Behr said his office recommended that if the Commission wished to rezone, they should amend the Comprehensive Plan to do so. He was not sure what the discussion about the Comprehensive Plan being a Planning and Zoning Commission June 17, 2004 Page 6 broad brush really meant. The basis for the opinion was that there was a specific property that was called out as commercial by the Comprehensive Plan. It was not mixed use such as the Plan designated further to the north. They would be going from one end to the other end of the spectrum - residential into a zone which did not allow commercial. The size (smallness) of the property on the Map actually argued in favor of needing a Comprehensive Plan amendment as it has been specifically called out as commercial. Hansen said Gilbert Street had a high traffic count, it had a high foot traffic amount and it was a high visibility street. It was already set aside in the Comprehensive Plan as a commercial area. They had heard arguments from both sides with respect to broad brush versus narrow; the grade and access to the area; the property had a secondary access to the alley. Hansen said he would like to see the area developed as commercial for the foot traffic that went through that area. If they were going to limit the amount of commercial space by taking this out, where did the downtown go for more commercial in the future? The Comprehensive Plan had been put into place by the citizens of Iowa City and there needed to be a very good reason to amend it. He felt this property could be developed as commercial. There would be grades going into it that would be accessible. Just because someone couldn't think of a business that could go in there right now didn't meant it wouldn't happen in the future. The property needed to be available for things to come. He was tired of hearing the argument that if a property wasn't developed in a certain way, it would become a bar. He would vote not to amend the Comprehensive Plan. The motion passed on a vote of 4-2. (Freerks and Hansen voted in the negative.) Miklo said for the Commission's information, if this property were zoned CB-5 there were guidelines and restrictions that would apply. If it continued to be CC-2 zoning and apartments were to be built above, it would go to the Board of Adjustment and they would have some design review of what was to be built there. Clark had presented a fairly attractive building design but there was nothing in the RM-44 zone that would require that. Staff did not support the rezoning; however, if there was a majority of the Commission which supported the rezoning they might wish to add some conditions regarding sending the proposal to a design review committee or some assurances as to what the appearance of the buildings would be. Motion: Chair made a motion to approve REZ04-00012 a rezoning from Community Commemial (CC-2) zone to High Density Multifamily Residential (RM-44) zone for approximately 1.34-acres of property located at 520-522 S. Gilbert Street as proposed. Shannon seconded the motion. Koppes reiterated that she hoped that the applicant would stick with what he had shown the Commission. She was okay with making that assumption. Chait said during his tenure on the Commission he had seen an emphasis on proactive involvement with the neighborhoods and the community around the different issues. He'd seen a lot of developers grow in their ability to work with the opposition to come up with development plans that created a win-win situation. It hadn't always been that way. This was a great opportunity for the City to be the neighborhood and work with the Clarks, one of the preeminent builders and developers in the community. To take the positive energy of the City and the positive energy of the Clarks to be proactive, have a shared vision and move forward in making significant contributions to this part of the town. After the past two meetings and discussions he felt this had a feeling of adversarial energy to it. He would vote in favor of the rezoning. Freerks asked if most of the previous developments done by the Clarks had been reviewed by Staff in some fashion. Miklo said there had been some design review negotiation. Miklo said he felt Staff had worked with the Clarks. They had supported the CB-5 zoning with a condition requiring parking spaces based on the concerns of adjacent property owners that more parking would be needed than required by the CB-5 zone. Where negotiations had broken down was the number of bedrooms. Staff felt that commercial could be done on the ground floor with apartments above, but when the design was for all 4- bedroom apartments, the parking demand had become too great to fit everything on this site. Clarks' scenarios required a parking ramp because he was putting so many bedrooms on the property. Other commercial developments in the area demonstrate that a commercial building with two-bedroom apartments above could be built on a property of this size. Planning and Zoning Commission June 17, 2004 Page 7 Shannon said he agreed with some points made by Chait. In an earlier development, the Clarks had torn down some old commercial buildings at the corner of Bowery and Gilbert Street. They had since built a very attractive building there, one that was similar to the Mansion building. Those units still looked nice today. Many of the buildings built by the Clarks were an asset to the community and they looked very nice. Other developers needed rules and regulations for guidance, the Clarks did not. Shannon said he fully expected what ever the Clarks built on this property would be first class and look good. Freerks said she felt there was nothing wrong with the type of coordination being suggested by Staff. She felt the Clarks would probably be very happy to do so. Design review would be something to help work together to come up with the best solution given what was presented. She would not support RM-44 rezoning. She said if Council approves this rezoning she would like to see design review required. The motion passed on a vote of 4-2 (Freerks and Hansen voted in the negative). REZONING ITEMS: REZ04-00006/SUB04-00007, discussion of an application submitted by Southgate Development for a rezoning from Planned Development Housing Overlay High Density Single-Family (OPDH-12) zone to Planned Development Housing Overlay Medium Density Single Family (OPDH-8) zone and approval of a preliminary plat for a resubdivision of Lot 77 of Walden Wood Part 6, a 2.2-acre, 10-lot preliminary plat located at the north end of Jensen Street. VAC04-00002, discussion of an application submitted by Southgate Development for a vacation of the Jensen Street cul-de-sac bulb right-of-way at the north end of Jensen Street. Miklo said one of the Commissioners had pointed out at the informal meeting that the preliminary plat did not meet the required 6-feet of separation at the curb. Staff had received a revised plan. All the driveways had been tapered at the end except for one. Staff felt that could be fixed and compliance with the standard achieved by the time the plat was submitted to Council. Staff recommended approval of the rezoning and subdivision. Public discussion was opened. Joe Holland, said this would be a down-zoning from OPDH-12 to OPDH-8, a decrease in density. It would be in-fill development of an existing lot. Southgate was working cooperatively with the City on the trail connection and the bridge across Willow Creek. They understood the neighbors had concerns, but Southgate was sure that it would be a quality development intended to be marketed to single-family home owners. Gretal Beck, 1052 Jensen Street, said she hoped the Commission would not approve this. She was very concerned because of the zero-lot line plan. It was designed to be single-family but the neighborhood was afraid it would not be single-families residing there because the dwelling units would have only two bedrooms and an unfinished lower level. The lower level was proposed to have a big closet and bathroom which would be the perfect living space for students. She preferred to see un-attached single family homes on this property. She had spoken at the previous Commission meeting regarding the problems associated with the Walden Ridge duplexes, the neighborhood was concerned that the same problems would occur in this development. She hoped that they could work with Southgate to plan some nice single family homes that were not attached. Yu-Long Fheny, 2618 Irving Avenue, said he'd moved from Fairfield to Iowa City seven years ago. He was proud of the very large backyard of his property. Five years ago his family had realized that the lot belonged to Southgate. A lot of students lived on Walden Road in the condos. On Friday evenings and the week-end the traffic was very crowded. Two way traffic was impossible, one car had to wait for the other car to pass. Each house had children who lived there and played in the streets, including his son. Students Planning and Zoning Commission June 17, 2004 Page 8 would live in the type of housing proposed by Southgate and they partied until midnight, they didn't care. They had a lot of cars and motorcycles and didn't observe the 25-MPH speed limit in the neighborhood. There was a large safety concern. The surrounding residents didn't want to lose their property values because of the type of units Southgate proposed to build. Fheny requested the Commission not approve the rezoning or preliminary plat. He'd also asked Southgate to reduce the number of units they proposed to build. He felt Southgate would not lose any money because the single-family housing market in Iowa City was very expensive right now. He asked the City to also consider that in their neighborhood there was no playground or park that would belong to the next generation. As previously mentioned, when looking at the City Plan, they didn't look at right now, at 2004, they should look to the future and what did they want. Every morning he drove his children to the Kirkwood Elementary school in Coralville for summer school. He and his wife still talked about how 20-years ago Coralville didn't have the eyes to see 20-years into the future. A lot of their streets were very narrow, the housing was difficult to sell and the traffic was very difficult. He hoped this application would not be approved and that the neighbors could visit with Southgate to encourage them to build unattached single family homes. Brian Lai, 1044 Jensen Street, said he wished to reiterate the comments he'd made two weeks ago. The property was not very deep, it was bordered by a pond and was not an ideal location to squeeze 10 units in. Single family homes would be a lot more attractive approach and would reduce the traffic concerns that he and his neighbors had voiced. On a daily basis, there were a lot of children who played in the road because there was no street in the cul-de-sac bulb area. It would be a concern to have students mixed in with the existing single family neighborhood. The proposed development, squeezing 10 units on such a small property would be an eyesore for their neighborhood and the community. Mark Goodheart, 2628 Irving Avenue, said he continued to recommend that the rezoning be denied for this remnant property. If it were to be rezoned, it should be rezoned consistently with the properties directly to the south along Irving Avenue. He continued to question who would be the target audience that would find the proposed properties desirable, not from an architectural standpoint but from a lot and property standpoint. The lots didn't offer a lot of room or open space for a single family to enjoy. Reducing the number of units would open up space and potentially make the units attractive to families who already had or planned to have children. Public discussion was closed. Motion: Koppes made a motion to approve REZ04-00006/SUB04-00007, a rezoning from Planned Development Housing Overlay High Density Single-Family (OPDH-12) zone to Planned Development Housing Oveday Medium Density Single Family (OPDH-8) zone and approval of a preliminary plat for a resubdivision of Lot 77 of Walden Wood Part 6, a 2.2-acre, 10olot preliminary plat located at the north end of Jensen Street. Shannon seconded the motion. Chait said this was a good example of the 'Not in My Neighborhood' syndrome that the Commission dealt with on a frequent basis. It would be a down-zoning, less density than previously approved. They had just approved potentially building single-family townhouses on Gilbert Street. Not everyone wanted a single- family house with a medium sized yard. One of the objectives and commitments of the Comprehensive Plan was a diversity of housing types throughout the community. He felt the unfinished lower level and small yard would make the housing a little more affordable for a starter family or buyer without a lot of money. They could upgrade their property at a later date if they so chose. He didn't see this as a doomsday scenado thinking that students would be living in the basement and garage. It was a reasonable application. Brooks said this was inflll as indicated by the applicant. He didn't think it complimented nor was it sensitive to the surrounding neighborhood. He felt it could have been done differently although the developer might not have gotten as many lots on the site. The Southwest District Plan indicated that these should be single family homes similar to those that were adjacent on Jensen Street. Although the RS-8 zone would allow Planning and Zoning Commission June 17, 2004 Page 9 duplexes, everything else in that neighborhood was single family detached. He felt that type of development would have been more sensitive and complimentary in this infill area and he would have supported it. He did not support the proposed development. Shannon said the Commission talked repeatedly about trying to mix different types of housing. He saw zero-lot housing all over the City and it was good housing. He did not want to see this fill up with students or see children run down. There was no way to know that was what would happen, no one had a crystal ball with which to see. Mik[o gave a clarification of the property's history in response to inquiries by Chair and Brooks. He said the property was zoned OPDH-12 in 1983 when a new City-wide zoning map was adopted. The areas to the south where Walden Woods Subdivision is located was also zoned OPDH-12 at that time. Southgate had requested that the Walden Woods area be rezoned to RS-8 to allow the development of a single-family subdivision. This 2.2-acre parcel was left zoned OPDH-12. Miklo said any development on this property would require the approval of an OPDH plan. Chair asked if duplexes could be built in the RS-8 zone that contains Walden Woods. Miklo said he did not think so as most of the lots did not appear to meet the 8,700 square foot lot area required for a duplex in the RS-8 zone. Koppes said she had no problem supporting this. She knew a lot of young professionals who owned and lived on zero lot properties and took care of them. Eventually some moved up to a bigger house. She felt the proposed units fit in with the neighborhood and gave persons the opportunity to buy something within their price range. Freerks said they could all speculate about who would or would not move in there. That was beside the point. Living next to students was not necessarily a doomsday situation. Hansen said, "Buildings don't make good neighbors, people make good neighbors." It was all about talking to your neighbors or contacting the right people to obtain information on how to deal with 'bad' neighbors. The entire town continued to develop, the Commission looked for inflll development on lots and it would be a down-sizing. He didn't see any problem putting the proposed type of housing in that area, he would vote in favor. The motion passed on a vote of 5-1 (Brooks voted in the negative). Motion: Chait made a motion to move VAC04-00002 to the next item for consideration on the agenda as it was related to REZ04-00006/SUB04-00007. Freerks seconded the motion. The motion passed on a vote of 6-0. VAC04-00002, discussion of an application submitted by Southgate Development for a vacation of the Jensen Street cul-de-sac bulb right-of-way at the north end of Jensen Street. Miklo said the vacation of this cul-de-sac bulb would allow the new plan to be implemented in that the right- of-way would be removed. A new right-of-way would be dedicated to allow Jensen Street to continue. Staff recommended approval. Public discussion was opened. There was none. Public discussion was closed. Motion: Koppes made a motion to approve VAC04-0000~, a vacation of the Jensen Street cul-de-sac bulb right-of-way at the north end of Jensen Street. Shannon seconded the motion. The motion passed on a vote of 5-1 (Brooks voted in the nef:lative,) REZ04-00015, discussion of an application submitted by Christian Retirement Services, Inc., for a rezoning to amend the Planned Development Housing Overlay-Medium Density Multi-Family Residential (OPDH-20) preliminary OPDH plan for Oaknoll to allow up to 52 congregate housing units on 2.12-acres of property Planning and Zoning Commission June 17, 2004 Page 10 located north of Benton Street and east of George Street and an increase in building height up to 48 feet for a portion of the building. Miklo said there was a very specific plan that accompanied the zoning that the applicant was required to adhere to unless it was amended by City Council after the Commission's recommendation. In 2002 the property had been rezoned to combine the RM-12 and RS-8 zonings into the Planned Development Housing Overlay/Medium Density Multi-Family (OPDH-20). At the time, the applicant had proposed to build congregate housing for the elderly, an extension of the Oaknoll development. The applicant had worked very closely with the City to address concerns expressed by Staff, the Commission, and the neighbors. All of those issues were addressed in the planned development. The overall plan had been for 43 units. The applicant was currently requesting to relocate the indoor swimming pool wing to a more central location; in lieu of the pool a sunken garden that would be below the current grade of George Street; a lower floor of apartments; and 52 units. The new plan would increase the density but the overall footprint of the building would decrease. Staff felt the proposed changes were compatible with the previously approved plan and would allow a housing type that the Comprehensive Plan encouraged. The residential elements would still be kept toward George Street and the step-down appearance would provide a transition. The sunken garden technically added height to the building, but the perception from across the street and George Street would remain the same. Traffic would see a slight increase. Benton Street was at near capacity, Council had indicated that they did not plan to improve Benton Street any time soon basically because the surrounding neighbor had indicated that they did not want a wider street. Staff recommended approval of the rezoning. Public discussion was opened. Robert Downet~, 122 S. Linn Street, said he wished to commend Staff for the approach they had taken to this project. They had been fully protective of the public interest but at the same time fully manifested the spirit of cooperation in connection with the proposal. The project had been improved as a result of Staff's input and the applicant had been willing to spend additional money to meet the objectives that Staff had in connection with the proposal. Downer indicated on the site plan where existing apartments that were very similar to the proposed units were located. There were 4 revels of apartments with a limestone retaining wall with the lowest level of units hidden from the street but having windows. The parking structure where it extended underground would not have above ground parking in that area. The principle access of Oaknoll had been changed to the oval off Benton Street. The complex currently had their primary access off Oaknoll Drive. The applicant felt that while this might modestly add to the traffic load on Benton Street, there would be a benefit in taking the main access off Oaknoll Drive. It was very steep and posed potential safety hazards that would be eliminated by having the principle access off Benton Street. There were numerous driveways off George Street that were closed, so traffic flow in that should be improved. Mark Anderseq, Shive Hattery Architecture/Engineering showed colored renderings of the proposed changes. Hansen asked for a clarification regarding the figures listed for the total square footage on the Previously Approved [92,000 sq. ft] versus the Revised [119,251 sq. ft] Site Plan drawings. He asked what had happened to the 19,000 sq. feet. Andersen said he had not prepared the figures himself so he couldn't immediately answer Hansen. He would find out and advise Staff. (The difference in floor area is due to mechanical and non-public areas of the building.) Koppes asked how much parking was being added. Andersen said approximately 23 spaces. Dave Clark, property owner at the corner of George and Oakcrest Streets. He said this was a nice looking plan and hoped the Commission would approve it as it would be quite an addition to the neighborhood. He wished to ask the same question he'd asked when the ramp was built, "What about the parking on the east Planning and Zoning Commission June 17, 2004 Page 11 side of George Street?" University Heights had removed all on street parking on George Street to the north. It was a demolition derby to drive from Benton Street to Oakcrest on George Street. Miklo clarified that Clark thought the on-street parking should be removed in an additional one-block area. Staff had not investigated that issue, but would have the Transportation Planners look at it. Clark said he thought part of the problem was that a lot of the properties were rental properties and didn't provide enough off-street parking for the people on the east side of the street. With some of the houses gone from that area the problem might resolve somewhat, but he wished to have his request considered. Downer said during the winter months with the construction that was going on a significant part of the problem had been that on premises parking was taken up by construction and the parking structure had not been complete. The parking structure was now complete which would hopefully relieve some of the problem. Also, the absence of the driveways on the east side of George Street should help to alleviate the problem. A number of the houses that Oaknoll had acquired had been actual Oaknoll residents who were living in the houses as opposed to units in the main building. For the most part their vehicles could probably be accommodated in the driveways to the specific houses. Clark said the parking problem was there winter or summer. It needed to be dealt with. He also felt that some of the view would be destroyed of their building with cars parked in front of it. Public discussion was closed. Motion: Koppes made a motion to approve REZ04-00015, a rezoning to amend the Planned Development Housing Overlay-Medium Density Multi-Family Residential (OPDH~20) preliminary OPDH plan for Oaknoll to allow up to 52 congregate housing units on 2.12-acres of property located north of Benton Street and east of George Street and an increase in building height up to 48 feet. Chair seconded the motion. Hansen and Koppes asked Miklo to be sure Staff investigated the parking issue on George Street. Miklo said he would turn it over to Jeff Davidson. Freerks and Koppes said this was a very good project. Hansen said he was very happy with what had been done at the Oaknoll complex. It was very attractive, he drove by it daily. He was pleased with the building materials that had been used, the planning and with the design. The motion carried on a vote of 6-0. CZ04-00001., discussion of an application submitted by Don and Sara Schumacher for a rezoning from Rural (Al) to Suburban Residential (RS-3) for 3.74-acres of property located at 5989 American Legion Road. Miklo said this property was located in Johnson County Fringe Area B on the north side of American Legion Road. The Fringe Area Agreement provided the City with the opportunity to review and comment on proposed rezonings within the two-mile fringe area prior to consideration by the Johnson County Planning and Zoning Commission and Board of Supervisors. It was unlikely that at any time in the foreseeable future this property would be within the City limits. The property currently had an odd zoning configuration. It was a 3.74-acre tract. The front of the property was zoned A-1 Agricultural Rural, the middle was zoned RS- Suburban Residential and the back of the property was zoned A-1 Agricultural. The applicant wished to add some accessory uses for his current residence on the property such as a garage and some future accessory structures. In order to do so, the property needed to be zoned residential. The Fringe Area Agreement states on a case-by-case basis consideration could be given to rezoning to residential one-lot per 10-acres. It was a unique situation that this property was not 10-acres, it already had an existing home on it. By rezoning the property, the population would not be expanded but it would allow the existing resident to add to its accessory uses. Staff recommended approval of the rezoning. Public discussion was opened. Planning and Zoning Commission June 17, 2004 Page 12 Cordell Bravermaq, representing Braverman properties development which surrounded this parcel. He asked exactly what accessory uses would be allowed in terms of the zoning on the site. Miklo said he was not familiar with what the County zoning allowed but it would likely be uses such as garages, tool sheds, swimming pools, things associated with a home. Braverman said, speaking for Braverman properties, they had no objection to the requested rezoning for those purposes. He said they also owned the apartments right next to Oaknoll and they thought it was a beautiful project too. They were very in favor of the complex, especially for the access being changed to Benton Street. Public discussion was closed. Motion: Freerks made a motion to approve CZ04-00001, a rezoning from Rural (Al) to Suburban Residential (RS-3) for 3.74-acres of property located at 5989 American Legion Road. Brooks seconded the motion. The motion passed on a vote of 6-0. OTHER ITEMS: CONSIDERATION OF THE JUNE 3, 2004 MINUTES: Motion: Brooks made a motion to approve the minutes as typed and corrected. Koppes seconded the motion. The motion passed on a vote of 6-0. ADJOURNMENT: Motion: Freerks made a motion to adjourn the meeting at 9:46 pm. Koppes seconded the motion. The motion passed on a vote of 6-0. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill data on c~tynt/pcdlrnin ut eslp&z/2C~4/2004 06-17-04p&z.doc Board or Commission: Iowa City Iowa Planning & Zoning Commission ATTENDANCE RECORD YEAR 2004 June 17, 2004 TERN/I NAME EXP. 1/1/04 1/15/04 2/5/04 2/19/04 3/4/04 3/18/04 4/1/04 04/15/04 05/06/04 05/20/04 6/3/04 6/17/04 Don Anciaux 05/01/2006 NM X NM X X NM X X X X X O/E Bob Brooks 05/01/2005 NM X NM X X NM X X X X X X Benjamin Chair 05/01/2006 NM X NM X X NM X X O X X X Ann Frcerks 05/01/2008 NM X NM O/E O/E NM X X X X X X Jerry Hansen 05/01/2005 NM X NM X X NM X X X X X X Elizabeth Koppes 05/01/2007 NM X NM X X NM X X X X X X Dean Shannon 05/01/2008 NM X NM X X NM X O/E X X X X KEY: K = Present O = Absent 0/E = Absent/Excused NM = No meeting - Not a Member Approved/Fina~ MINUTES SENIOR CENTER COMMISSION May 10, 2004 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:00 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Charity Rowley, and Nancy Wombacher. Members Absent: Sarah Maiers. Staff Present: Michelle Buhman, Linda Kopping, and Julie Seal. Others Present: Charlotte Walker and Robert Welsh Recommendations to Council: None. Approval of Minutes: Motion: To approve the minutes April 20, 2004 meeting as distributed, Rowley/Hensch, Motion carried on a vote of 7-0. Motion: To approve the minutes April 30, 2004 meeting es distributed. Rowley/Kelly. Motion carried on a vote of 7-0. PUBLIC DISCUSSION- Walker expressed concern about how Senior Center Commission meeting agendas are posted. Buhman explained that all Senior Center Commission Agenda's are posted in the Senior Center on the bulletin board near the Washington Street entrance, at City Hall on the bulletin board in the lobby, and on the Senior Center website. UPDATE ON THE COMMUNITY FOUNDATION OF JOHNSON COUNTY, IOWA, - HONOHAN Honohan reported that the City Council approved the transfer of the entire non-designated amount into the Community Foundation of Johnson County. Motion to adjourn the Senior Center Commission meeting and reconvene immediately following the adjournment the meeting of the Iowa City Senior Center Fund Inc. Rowley/Kelly. Motion carried on a vote of 6-0. The Senior Center Commission meeting reconvened at 2:45 PM. CLASS REGISTRATION FEES- KOPPING In response to the Commission's request at the April Commission meeting, Kopping distributed a draft policy for implementing a class registration fee. The intent of this fee is to offset the cost of registration and discourage attrition between the time people enroll in classes and when the class actually begins. Kopping recommended that the $10.00 fee originally discussed by the Commission be lowered to $5.00 in order to keep participant costs down. In addition, she noted that while the Commission's original direction was to implement this fee for non-fee based classes only, it appears that it needs to be assessed to all classes requiring registration in order Approved/Final to be fair to all Center members. She noted that the draft policy incorporates these recommendations. Commissioners were asked to review the draft policy and be prepared to discuss it at the to be discussed at the June Commission meeting. VOLUNTEER RECOGNITION REPORT - Rowley The Volunteer Recognition breakfast will be held on June 25, 2004. Staff and Commission will request that Elder Services Inc provide assistance with preparing the breakfast again this year. Rowley asked Commissioners to select a gift to be given to volunteers at the event. Motion: To select a key-chain flash light gift to give to volunteers at the Volunteer Recognition Breakfast. Kelly/Hensch. Motion carried on a vote of 6-0. REPORT ON THE MODEL RAILROADING GROUP SPACE COMMITTEE- The Committee has not met since the last Commission meeting. BUDGET PLANNING - Honohan Lori Benz, Jo Hensch and Jay Honohan have volunteered to be on the Budget Planning Committee. The group will discuss ways to generate revenue to support the operational costs of the Senior Center. JOHNSON COUNTY TASK FORCE SENIOR CENTER/DINING REPORT Motion: To accept the April 20, 2004 report from the Johnson County Task Force on Aging. Kelly/Rowley. Motion carried on a vote of 6-0. Commissioners will discuss the report from the Task Force during the June Commission meeting. SENIOR CENTER UPDATE- Operations- Kopping Kopping and Craig Buhman plan to meet with Elder Services, Inc on Friday May 14 in order to discuss maintenance and repairs to equipment in the kitchen. Kopping distributed a revised report of the participation in the Nutrition program. The originally distributed report over counted participation at several of the meal sites. The revised report corrected these inaccuracies.. The Commission meeting for June was rescheduled from June 15, 2004 to June 22, 2004. Programs- Seal Seal distributed a copy of programs scheduled for June 2004. A complete listing of programs see the Summer Program Guide. Volunteers - Rogusky No report available. Membership end Fundraising - Buhman Buhman reported that as of May 10, 2004 there are 805 registered members, $19,402 has been collected in membership fees and $6,734.44 in donations designated to support the Operational Budget. COMMISSION DISCUSSION- Honohan will be attending the City Council meeting on June 4, 2004 and will meet with the Board of Supervisors. Betty Kelly agreed to write the web article. Motion: To adjourn. Rowley/Kelly Motion carried on a vote of 6-0. Senior Center Commission Attendance Record Year 2004 Name Term 1/20 2/17 3/16 4/20 4/30 5/10 6/22 Expires Lori Benz 12/31/05 X X O/E X X X X Jo Hensch 12/31/06 X X X X X X X Jay Honohan 12/31/04 X X X X X X X Betty Kelly 12/31/04 X X X X X X X Sarah Maier 12/31/06 X X X X X O/E X Charity Rowle¥ 12/31/05 X X X X X X X NancyWombacher 12/31/06 O/E O/E X X X X X Key: X -- Present O = Absent O/E= Absent/Excused NM -- No meeting -- = Not a member Final/Approved ~ MINUTES SENIOR CENTER COMMISSION June 22, 2004 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:05 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Sarah Maiers, Charity Rowley, and Nancy Wombacher. Members Absent: None. Staff Present: Michelle Buhman, Linda Kopping, Susan Rogusky, and Julie Seal. Others Present: Bill Gauger of the model railroad club, Dave Johansen of the model railroad club, Mike Stroffgergen, Johnson County Community Foundation, Betty McKray of the Johnson County Task Force on Aging and Vanessa Miller of the Iowa City Press Citizen. Recommendations to Council: The Senior Center Commission has none at this time. Approval of Minutes: Motion: To approve the minutes May 10, 2004 meeting as distributed. Rowley/Kelly. Motion carried on a vote of 7-0. PUBLIC DISCUSSION- None. UPDATE ON THE COMMUNITY FOUNDATION OF JOHNSON COUNTY, IOWA, - HONOHAN Honohan reported that the funds have been transferred from the Gift Fund into the account at Hills Bank and need to be transferred to the Community Foundation of Johnson County no later than June 30, 2004. Motion to adjourn to the Senior Center Fund Inc. Hensch/Maiers Vote carried on a vote of 7-0. CLASS REGISTRATION FEES- Kopping Motion: To establish a $5.00 registration fee for all Senior Center classes. Rowley/Maiers Motion failed on a vote of 0-7. Honohan reviewed that the original purpose of implementing a class fee was brought before the Commission in order to offset the cost of registration and discourage attrition between the time people enroll in a class and when the class actually begins. At the May meeting Commissioners were given a draft policy to be acted upon at this meeting. Commissioners discussed the pros FinalJApproved and cons of implementing this policy. Commissioners decided that it would not be beneficial to mandate a class registration fee at this time. Commissioners recommended that Seal discuss this decision with the instructors who made the recommendation to see if there is something that staff can do in order to find a solution to the problem of attrition. VOLUNTEER RECOGNITION BREAKFAST REPORT - Hensch The Volunteer Recognition breakfast will be held on June 25, 2004. Senior Dining will be assisting with ordering and preparing the food for the breakfast. Forever Green has generously donated plants to give as door prizes. REPORT ON THE MODEL RAILROADING GROUP SPACE COMMITTEE- The Committee has met and developed a plan to reorganize the use of building space in order to make a room available for the exclusive use of the Model Railroading group. The committee would like to move the Eldercraft Gift Shop from its current location on the main floor to room 209, the current computer lab. The Computer lab would them be moved to room 201 which is currently being used as an office for Trips and Tours and data entry volunteers. The Trips and Tours group would share space with AARP on the ground floor. The Model Railroading group would use room 205, currently a classroom. The Gift Shop space would then be used as a classroom. Motion: To approve the room changes pending the approval of the agreement between the model railroading group and the Senior Center. Motion to defer the vote of this motion until the next meeting. Rowley/Kelly. Motion carried on a vote 7-0. It was noted that Lois Friday, Volunteer Computer Lab Instructor, contacted Kopping about this potential change and feels that the current set-up for the Computer lab is ideal for classes whereas the set-up in the smaller room would be less conducive for class room instruction. Seal recommended that the Friday's be involved in the discussion of these changes. Due to the fact that the recommended changes will effect a large number of Senior Center users, the Commission decided to postpone a decision on this matter until the July Commission meeting. MARKETING COMMITTEE REPORT- Benz Lori Benz, Jo Hensch, Linda Kopping and Michelle Buhman met to discuss both short and long- term plans to increase membership at the Center. The focus of the Marketing Committee discussion was that staff and volunteers become proactive at attracting new members. An immediate goal is to reorganize the display booth at the Johnson County fair in order to focus on membership recruitment. Another short-term goal is to develop and maintain an updated web page on the Johnson County Cultural Alliance site. Buhman will e-mail the complete report of the Marketing Committee meeting to Commissioners following this meeting. Buhman will contact the Iowa City/Coralville visitors Center in order to discuss having information available about the Senior Center in their publications and on their website. JOHNSON COUNTY TASK FORCE SENIOR CENTER/DINING REPORT Commissioners noted that they were in agreement that the Nutrition Program is impodant to area seniors. Honohan said that it was his opinion that most of the problems outlined in this report stem from the funding difficulties associated with escalating costs of maintenance and replacement of the equipment in the kitchen area. Furthermore, the Heritage Agency is responsible for providing programming for diners but has not had to do so in the past because the Senior Center offers a large number of public programs open to everyone. Final/Approved Kopping noted that the Senior Center was not involved in any part of the development of the survey and would like to see any future surveys be approached in a cooperative manner. The results of the survey outlined in the report contain a number of inaccuracies and most other issues are currently being addressed. McKray agreed that energy would be better spent working together. As a side note, McKray reported that there are many opportunities for socialization and other activities for diners at the Senior Center. SENIOR CENTER UPDATE- Operations- Kopping Kopping reported that Senior Center staff recently attended a training session on how to use the new financial software and will be working on year-end budget activities. Overall it appears that the Senior Center is well within budget. The Hollywood Cowboy event last week was very successful. Approximately one hundred people attended the movie, two hundred at the cookout and twenty-five at the evening event. The Senior Center failed the recent fire-sprinkler inspection. Many items have been "red-tagged". Kopping and Craig Buhman are working with the City engineers in order to get the system up to code. Programs - Seal Seal distributed a copy of programs scheduled for July 2004. For a complete listing of programs see the Summer Program Guide. Volunteers - Rogusky Rogusky distributed a report of volunteer hours and reminded Commissioners to turn in their hours. Rogusky asked for volunteers to work at the Senior Center booth during the Johnson County Fair. Rogusky reported that the Arts and Crafts Fair was not as popular as participants had hoped. If the Center holds a fair again next year Rogusky would like to see it set-up on the street rather than on the second floor of the building. Membership and Fundraising - Buhman Buhman reported that as of June 22, 2004 there are 830 registered members, $20,462 has been collected in membership fees and approximately $6,800 in donations designated to support the Operational Budget. The question of a scholarship fund was raised to be discussed at the July meeting. COMMISSION DISCUSSION- Meeting Reports Honohan met with the City Council to report on the Senior Center Fund Inc. Honohan plans to meet with the Board of Supervisors in July. Sarah Maiers volunteered to visit the City Council next month. Charity Rowley agreed to write the web article at the July meeting. Motion: To adjourn. Rowley/Kelly Motion carried on a vote of 7-0. Senior Center Commission Attendance Record Year 2004 Name Term 1/20 2/17 3/16 4/20 4/30 5/10 6/22 Expires Lori Benz 12/31/05 X X O/E X X X X Jo Hensch 12/31/06 X X X X X X X Jay Honohan 12/31/04 X X X X X X X Betty Kelly 12/31/04 X X X X X X X Sarah Maier 12/31/06 X X X X X O/E X Charity Rowley 12/31/05 X X X X X X X NancyWombacher 12/31/06 O/E O/E X X X X X Key: X = Present O = Absent O/E= Absent/Excused NM = No meeting -- = Not a member