Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2004-08-19 Info Packet
¡:: j =!::=....ø:)~ ~~~w~ "~_aal~ CITY COUNCIL INFORMATION PACKET ..,... .&L. August 19, 2004 CiTY OF IOWA CiTY www.icgov.org I MISCELLANEOUS ITEMS I IP1 Tentative Future Meetings and Work Session Agendas IP2 Memorandum from the Neighborhood Services Coordinator and Intern: Neighbor to Neighbor Program - N2N IP3 Letter from Dan Black, Vice President Iowa State Bank & Trust: Electronic Message Sign IP4 Letter from Michael Beck, Iowa City Press-Citizen: Ped Mall Koisks IPS Johnson County Paratransit Advisory Board Minutes: April 30, 2004 [Vanderhoef] IP6 SEATS Rider Survey Summary 2004 [Vanderhoefj Memorandum from Council Member Bob Elliott: Alcohol discussion I PRELIMINARY DRAFT/MINUTES , IP7 Scattered Site Housing Taskforce: July 12, 2004 IPS Scattered Site Housing Taskforce: July 19, 2004 IP9 Historic Preservation Commission: August 10, 2004 IP10 Police Citizens Review Board: August 10, 2004 ¡:: 1 -~= -ø:)~ ~~~;!S ::~ _aal~ CITY COUNCIL INFORMATION PACKET ....,...,........... Augus 19,2004 CiTY OF IOWA CiTY www.icgov.org MISCELLANEOUS ITEMS IP1 Future Meetings and Work Session Agendas IP2 Memorandu from the Neighborhood Services Coordinator nd Intern: Neighbor to Neighbor Prog m - N2N IP3 Letlee'mm Dan Bla~",';denllawa Slate Bank & Te to Elec1mnlc Me,,.ge Sign IP4 Letter from Michael Beck, wa City Press-Citizen: Ped all Koisks IPS Johnson County paratrans;~~ViSOry Board Mi ", IP6 SEATS Rider Survey Summary 2004 [Vander oef] , '\ IP7 Scattered Site Housing Taskforce" July 12, ~04 IPS Scattered Site Housing Taskf ce: July 19, 20~\ IP9 Historic Preservation Co ission: August 10, 200~ IP10 Pallce Clflzen' Revle aaed' Augu,' '0, 2004 \ \ '\ ~ ¡ --= -~ ~~~W;!l:'t City Council Meeting Schedule and C;:] ~~-"".~ --.. .Ir.L. Work Session Agendas CITY OF IOWA CITY www.icgov.org I TENTATIVE FUTURE MEETINGS AND AGENDAS ~ · MONDAY, AUGUST 16 Emma J. Harvat Hall Work Session Canceled · TUESDAY, AUGUST 17 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 6 Emma J. Harvat Hall Labor Day Holiday - City Office Closed Work Session Canceled · TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, SEPTEMBER 13 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER 14 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 20 Emma J. Harvat Hall Council Work Session Canceled · TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall Formal Council Meeting Canceled · MONDAY, OCTOBER 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 5 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, OCTOBER 18 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 19 Emma J. Harvat Hall 7:00p Formal Council Meeting Meeting dates/timesltopics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters ,! ! CITY OF IOWA CITY ~ -- = -4!r £~W!! MEMORANDUM ~... _IIII'~ ....~ Date: August 18, 2004 --. t) To: Iowa City City Council ~, From: Marcia Klingaman, Neighborhood Services Coordinator Tracy Glaesemann, Neighborhood Service Intern c.-î~ Re: Neighbor to Neighbor Program - N2N As you may be aware of through recent press coverage, the Office of Neighborhood Services has been assisting the neighborhood associations in developing their Neighbor to Neighbor program over the past few months. This initiative is an outgrowth of the recommendations made by the Neighborhood Housing Relations Task Force as a means of working towards a more positive relationship between long-term residents and student renters in neighborhoods. The attached is a more detailed description of the program as well as a copy of the artwork developed by Kay Irelan for the welcoming yard sign. Please feel free to contact either of us with questions or comments at 356-5237. I Neighbor-to-Neighbor (N2N) - The Latest Neighborhood Initiative The focus of the Neighbor to Neighbor (N2N) initiatives is to improve relations between students who live off campus and homeowners/ the city in general. By making student renters aware that they are part of a bigger community, it is hoped they will establish a respect for their home and neighbors. Many of the projects discussed below are graciously funded by the Stepping Up Project. N2N is approaching this endeavor armed with the old adage that you catch more flies with honey than vinegar. By welcoming and interacting with student renters in their neighborhoods, the hope is that students will have more respect for the variety of household types in the neighborhood and that this respect will be reflected in their behavior. ~ One of the initial projects was the Off-CamDus Renters Guide. which is a comprehensive guide to living in a community. The targeted audience is students who are living on their own for the first time. The 32-page booklet includes tips for living in a neighborhood (anything from noise to parking to trash), tenant and landlord rights, how to budget money, how to choose a roommate, what to look for when renting an apartment, and utility information (just to name a few things!). These guides are being distributed through property management companies, the Public Library, City Hall, and various campus sites including the IMU information desk and the Tenant and Landlord Association. As of today, over 8,000 copies are in circulation. The Stepping Up Project and the University of Iowa Student Government each contributed $1,000 toward the printing of this booklet (20,000 copies were printed). ~ Another aspect of the project is Public Service Announcements. In the works for some time now, the Neighborhood Council and N2N are working with Community Television Services to produce a series of PSAs to remind the community at large what being a good neighbor is all about in a fun, non- accusatory way. For example, one PSA features Mayor Ernie Lehman playing his music much too loudly. Another idea would be to have a community "notable" parking on the sidewalk (or something equally un-neighborly). ~ WELCOME BACK! yard sians - This fall, neighborhoods will take a proactive role in welcoming back students through a number of approaches. The first, and perhaps most visible to the community, will be yard signs. As students return to the city and start classes this fall, signs proclaiming "Welcome to the neighborhood!" will greet them from neighboring yards. The signs are designed not only to welcome the students, but also to pique curiosity. ~ As a follow-up step to the yard signs, N2N members plan to knock on doors this fall with door hanger bags full of useful goodies. Even the bag is useful! After new student renters empty the following goodies out of it, they can use the bag as a trash bag in their cars. The Iowa City Landfill and Recycling Center provided the bags. In them, renters will find a/an: 0 Explanation of the yard signs and the N2N initiative; 0 Off-Campus Rental Guide; 0 Recycling brochure; 0 Magnet printed with important community numbers; 0 Post-It with the N2N logo; 0 Ice-scraper (which doubles as pot/pan scrubbers) with the N2N logo; 0 Invitation to neighborhood events; 0 Neighborhood newsletter; and 0 Coupons from and information about neighborhood businesses. The idea is to keep the N2N logo in front of the students to serve as a reminder that they share the neighborhood with others. The delivery of these door hanging/goodie bags is important as well. Hand delivery by neighborhood residents will provide a chance for introductions and interaction on friendly terms. ~ N2N will also have a presence at Week of Welcome (WOW), the University- sponsored event welcoming new students each fall. Neighbors will staff booths at both the Community Service Fair Wednesday, August 25th, and the battle of the bands event celebrating visual and performing arts Friday, August 27th. The idea behind being involved in these events is to be visible to the student community, we will also have the promos mentioned above available. ~ Neighborhood Associations are also busy planning fall events such as street parties and movies in the park. To continue in the N2N spirit, a special effort will be made to entice students to the get-togethers. Stepping Up has indicated they would like to help fund these events as well. This program has been primarily through the generosity of the Stepping Up Project: ($425 for the yard signs and $1198 for the magnets, ice scrapers, and post-its.) Stepping Up is hoping through this process of establishing a positive relationship with the residents in their neighborhood, students may be more sensitive to the consequences of binge drinking on their neighbors. [I IOWA STATE ~ . BANK&TRUST · COMPANY 319· 356·5800 . www.isbt.com August 13, 2004 Iowa City Planning and Zoning Commission. t©/Pr City of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Ladies and Gentlemen: Iowa State Bank and Trust Company is in the process of an extensive renovation of the Keokuk Street Office. As part of this renovation the Bank would like to include an electronic message sign as part of the time I temp sign. Iowa State Bank would respectfully request the Iowa City Planning and Zoning Commission's consideration of an amendment to the Sign Ordnance that would allow the changing of text message sign electronically. It is anticipated that the text messaging sign would be used for announcing community events as well as Bank advertising. One of the issues that has come up in this discussion is the time interval between the text changes. The attached definition uses a set time limit of once every hour. It is important that messages remain fresh and up to date. It should be made clear that this proposal is not intended to allow for animated signs. The Bank understands the safety concerns associated with rapidly changing and/or animated signs. In discussions with local sign companies, it would be possible to "dumb down" the hardware to render it incapable of creating any animation. The software is more difficult to reconfigure to accomplish the "no animation" intent of this proposal. It is my belief that the attached code language would address any concerns with rapidly moving or animated signs, without further complicating the matter with language addressing "dumb hardware". Please find attached a Code Definition that may help serve as a starting point in any discussion concerning a revision in the Sign Ordnance. Both myself and Iowa State Bank and Trust Company appreciate very much your consideration of this issue. Should you have questions or concerns I can be reached at 356-5920. Sincerely, f)-IJIJ "" c::: 0 ~ :'2:0 .. J:> ::.::~ G) 11 Dan Black .'~~ .~ '. - - , " Vice President --; r···.., -J I -..." -; ..,-::f---- ""':J Ti fT' '--' Enclosure ~22 =: '_J :;;!-/'-- w ~ CC: Mayor and City Council Members 5> c::> CD Real Life Matters ?O. Box 1700, Iowa City, lA 52244· 1..800·2474418 Banking . Planning· Investing Member FDIC· Equal Housing Lender Downto"n Office 102 S Clinton St Clinton St. Drive-Up 325 S Clinton Sl. Keokuk St. Office Keokuk St. & Hwy 6 Bypass Rochestcr Ave. Office 2233 Rochester Av; Coralville Office 110 F,rst Ave C viii ,~. ..... '0:" ..' .\ :1101'" . ..' .Ia.' ..' ',' :,' . CODE DEFINITION CHANGEABLE COPY SIGN / ELECTRONIC MESSAGE SIGN: A sign or portion thereof with characters, letters, illustrations or numbers and text that can be changed by electronic process or by remote control at an intervals not to exceed once per hour. Copy and content to be for advertising and public service and time & temp. This type of display is allowed in zone only and is limited to an overall size of 4' x 16', or 64 square feet of any display. The sign shall not have any animation or capability to do animations, shall not have video, this shall not be a flashing sign. This sign can be used in conjunction with an identification sign, pole sign or other wall signs. The display cannot project into the public right of way and must meet all other codes to set back and wind load requirement, etc. Sign must be 10' above grade and less than 25' above grade. Sign must be approved by an independent agency such as UL or ETL Testing Laboratory. "., 0 c::;;- e::~ :<: (j ..t_- ::r~ ..J>=::' S;.~ -n " ,-" C-:ì -", - .-- ~""---'; --! J2·~ ,TJ - " rn -0 --."... ;--1 ,,....-~~;._j ~ \'J ~;>< -"" (...) '" ..J> D 0) CJE.J IP4 Iowa City Press-Citizen SATISFY YOUR NEED TO KNOW. Aug. 16,2004 Steve Atkins City Manager City of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Steve, As we apply for space in the upper vending spaces in Ped Mall kiosks, I feel compelled to restate my position related to the kiosk program. While we appreciate the city's allowing other newspaper racks to remain on City Plaza, we object to the use of a lottery to detennine who will occupy the kiosk vending spaces. That's especially concerning given the reduction in available kiosk spaces. Enlclosed is my letter from July 2001 outlining my objections in more detail. My perspective hasn't changed. Y1t:[ """ ~ehael Bee 0 ~ = ~O :D> »=::; c: C~- C') 11 CC: City Council - ~r"'" -.J -- , , -_/ ,:-.:. 'TJ -, .....¡ IT -u GJ] -"- ,---, <;: /, ',_J - » .. - ~ ct)GAtHE1T 1725 North Dodge Street, Iowa City, IA 52245 Ph. (319) 337-3181 Fax (319) 339-7342 www.press-citizen.com www.hawkcentral.com Iowa City Press-Citizen SATISFY: YOUR NEED TO KNOW., 1725 N. Dodge St.· P.O. Box 2480 . Iowa City, IA 52244 . 319/337-3181 r-...:> July 30, 2001 0 (';':':) ~ :2:0 poo :::~> --i ,-- 11 c-~ --<' ,~ , Steve Atkins \... ) - ¡(j -.J \Tì City Manager .-'"" ,-- .::---....1 -0 r-n -, 410 E. Washington .--q ~ j-.) O.::ê=: Iowa City, IA 52240 ::2:/'- - .- J> - I.D Dear Steve, The Press-Citizen reluctantly has submitted applications for the pilot kiosk newspaper vending program. Given our position of last year, I'd like to let you know where we stand. First, I want to say that I appreciate your allowing our racks to remain on City Plaza. We think it's important that the public have reasonable access to news and information. Despite changes in your proposal in response to our comments, I still have concerns. I strongly object to the use of a lottery to determine kiosk vendors. The lottery, in the case of competition for a particular distribution space, presents both economic and constitutional problems. Simply, newspaper sales locations should be detennined by a free market and not by chance. How will the city conduct the lottery? Can it ensure a fair resolution? A lottery cannot substitute for reader demand, account for "shelf life" or substitute for the publisher's judgement. As well, I question the value of the pilot program. The city probably will use a lottery to determine the mix of publications, but that mix. wiUchange. As the mix changes, the results will change. You'll need to ask: What was driving sales at this location? The product mix? The location? Seasonality? The pilot program will not "provide valuable infonnation for future considèrations." So, given my perspective, why am I agreeing to participate? Steve, it's this simple: I'm afraid not to. If I do not participate, other publications will increase their availability and presence. That could affect my business. It could affect the public's access to news and information. .~ ./1 ~ GNHEIT A WOFlLÐOPDIfFEReNI'VOICB WHERE fAŒDOM"SÆAKS Steve Atkins July 30, 2001 Page 2 I would love to present a fool-proof solution to the situation. I'm aftaid I don't have one. A selection process based on frequency, distribution and community footprint might make some sense. I realize there never will be consensus on this issue. When I see a row of newspaper vending machines, I see a marketplace of ideas and free speech in action. The number of vendors reflects the intelligence and concern of the community. Söme people simply see clutter. I don't want to see us take a step backward, to curb access to information for the sake of appearance. And I certainly don't want to leave the First Amendment up to chance. Thanks for hearing me out. If you would like to discuss this further, I'd be happy to chat. cc: City Council, Iowa City r-o 0 c:::::.o = ~O þin »~I. ~- Il G> C)-< - - ~C-) -J ;-,<r- "'D c-n r~-; f--¡ -..- --¡:-, --i:~ \_J 0"'·.0: <::" /~.... - <: .. » - ..0 U8-19-U4 'PS From Council Member Vanderhoef Johnson County Paratransit Advisory Board Minutes April 30, 2004 Goodwill Industries Plant, 1401 First Ave., Iowa City Present: Members: Dee Vanderhoef, Mike Lehman, Terrence Neuzil, Nancy Ostrognai, Lynne Stamus, Annentris Johnson Ex-Officio: William Gorman, Systems Unlimited; Nancy Snider Overstreet, Goodwill Industries; David Purdy, Elder Services. Others: Brandon Creel of Cambus, Robert Keehn, The University of Iowa graduate student. 1. Call to Order: The meeting was called to order by Chairperson, Dee Vanderhoef at 11 :00 A.M. 2. Chairperson's Report: The chair had nothing to report at this time and asked for the Director's report. 3. Director's Report: a. PRESS RELEASE: The Director reported that a press release regarding the new buses at SEATS was sent out. The newspaper did not publish it but it was published in the Johnson County Newsletter. He added that for more success with publicity an event might be held such as presenting the keys of a new bus to a city official, or perhaps at the opening of the new Coralville Goodwill Store and notifying the press. Neuzil commenting on publicity, mentioned that the monitors in the lobby of the County Administration Building show the volunteers, Paratransit Advisory Board members and ex-officio, and thanks them for their service. Lehman confirmed that it is also on the Johnson County Web site. The Chair suggested that the press release be offered to the city council to also be put on the Iowa City web site. The director handed out copies of the new SEATS brochure which has the SEATS web site address stamped inside. The chair suggested that the brochure could be put on the Iowa City web site. b. AM & PM ROUTES ADDED: Brase stated that SEATS has added an A.M. route and a P.M. route due to increased demand. He added that even with the added routes, costs are still being kept down. c. MISSED RIDE STATISTICS: Brase said that Kevin Doyle of JCCOG had tried to find some statistics on missed ride rate but found none. Brase then consulted with JP Golinvaux of mOT who gave him possible sources in Iowa, which also did not yield information on missed ride statistics. 1 d. THANKS TO SURVEY COMMITTEE: Brase thanked the community that helped with the rider survey and that he appreciates input from those at the meeting. Gorman expressed his appreciation for the way the survey is composed with policy stated first then survey question. This, Gorman said, makes good use of the survey. 4. Old Business: a. APPROVAL OF MINUTES: Gorman moved to approve the minutes as presented, Stamus seconded. The minutes were approved unanimously. b. SURVEY REPORT: Stamus, Vice-chairperson One of the issues on buses involves the policy of riders not eating on the buses. Riders have been reminded of this policy and as a result it is working well and the buses seem cleaner. Generally she hears good comments from drivers. She has noticed that traffic in Iowa City is picking up. She thinks the new riders' guide will be educational for riders. The survey states reminders of items pertaining to riders' safety. Stamus added that if anyone had questions or comments they could reach her bye-mail. Purdy asked that the survey be printed in a larger font for readers, esp. elderly. He also hoped that the information given in the survey would not color the response. The example of the safety question was given. Gorman suggested new wording for this question. Brase asked what the survey sub-committee should do now. c. DISCUSSION ON DISTRIBUTION OF RIDERS SURVEY: The chair opened the floor for discussion. Brase discussed the distribution and return of the survey. Three methods of distribution were mentioned: through the agencies, by mail and by the SEATS driver. The chair suggested that some riders could be given the information bye-mail. She asked if there might be a cover letter included to give above choices for return of the survey. To this the director said that they are getting set up with Johnson County Information Services for e-mail contact with and response from riders. The chair said that if we are to do a complete mailing we should use this opportunity. Brandon Creel of Bionic bus thought that the survey would not have a reliable enough return for this, but that certification renewal forms would be a better way to get information to and from the riders because all the riders have to respond to the certification renewal. The director stated that all the agencies gave a good response and helped out with the survey returns. Purdy agreed and said that he had had much help from Ecumenical Towers in returning surveys the last time they were done. Ostrognai had questions on the cost of survey distribution and if everyone who is certified would be mailed a survey form. Brase said that they would review that question with the Survey Sub-committee and how to minimize the number of mailings. Brase asked the committee when the best target date for the survey would be and when the best opportunity for a response would be. Representatives from Goodwill Industries and Systems Unlimited said that the time did not matter to them. The director stated that it would help to mail out the surveys with the recertification letters from Iowa City. 2 The chair called for a motion on the Survey. Gorman moved that the Survey was OK to finalize and to authorize the sub-committee to send the survey out. Seconded by Stamus. Overstreet asked about the process of tallying the responses and Purdy said that it would be easier this time since this survey contains no written answers as the last one did. The chair said he would like to target July for getting responses to the survey. Stamus suggested that the response time be highlighted or bolded on the surveys. The chair asked the committee if July I would be a good date for returning the surveys. Gorman moved to make July 1 the deadline for return of surveys, Stamus seconded the motion. The motion was approved unanimously. 5. New Business There was no new business. 6. Open discussion Ron Keehn, reported on the results of a study of Paratransit Services in other Midwestern cities conducted by graduate students from the U of 1. The study found that Johnson County Paratransit service exceeded or is comparable to other systems. Riders and others perceived the same comparison of Johnson County SEATS based on input from the focus group. Some suggestions for improving the service were as follows: 1) to come up with a coordinated service for Cambus and Johnson County SEATs in the evenings or at low usage times. 2) To facilitate individual riders to migrate to using the fixed route as well as paratransit thus reducing the use of para transit service. 3) To put out information that gives the public a clear mission statement and communicates what SEATS' service is. The study also gives the following aspects to consider: Johnson County Transportation in general, development of a "smart card" to use on all transit systems and a flex service promoting the use of a combination of paratransit and fixed route bus services. It was also recommended that all buses have lifts on them. This is a goal of a program in Eugene, Oregon that is getting support from Easter Seals. Creel of Bionic Cambus discussed the goal of lifts on all buses and transitioning riders to the fixed route system. Creel said they had worked with Bionic riders and found that some can transition to the regular buses and others cannot at all. Keehn stressed that this was not aimed at making money but at reducing the use of paratransit. Creel saw potential difficulty in how to determine who can move to the fixed route. Brase mentioned that in Orange County they have an evaluation process to determine who can use the fixed route. Keehn said that riders need to be encouraged that the transition to fixed route can be done. The chair questioned the source of support of the project in Eugene, Oregon (riding fixed buses with accessibility). She thinks that Eugene contracted through a third party (governmental) for this program and that some costs for the program are coming from a third party. The chair added that she would find out more about the program from a Eugene council member that she knows. 3 The student group will have a final report of the outcome of their survey and it was decided after some discussion that it will be sent with an executive summary to the director and then copied for others on the committee. Creel suggested sending the reports bye-mail. Gonnan suggested that they release a report to the press stating that after researching other systems, Johnson County was comparable or better in comparison. Keehn said the final report will be presented on May 11 th and that it would be released in about two weeks. The chair suggested that being able to contact the authors is good for readers and media. She asked that their names are put on the report and that it be sent out from the students not from the director, which might be seen as being influenced in favor of SEATS. 7. Set next meeting date and time; the next meeting will be: FRIDAY, JULY 30 .^.T 11:00 A. M. AT THE GOOmVILL PLANT The chair requested that the meeting be moved two weeks later if the survey reports are not done. (Note: The survey reports were completed, but the meeting was delayed to meet 8/13/04) Adjournment: The meeting was adjourned at 11 :47. 4 From Council Member Vanderhoef ~ SEATS Rider Survey Summary 2004 Para-transit Advisory Committee Rider Snrvey Sub-committee: Lynne Stamus - Chair Tom Brase Nancy Ostroganai Nancy Snider Overstreet Marc Rahe Summary of SEATS 2004 Rider Survey July 26, 2004 Para-transit Advisory Subconunittee The subcommittee would like to thank Iowa City Transit for the opportunity to use the Iowa City Transit/SEATS re-certification mailing to 'piggyback' our survey. This was a financial savings to SEATS and it expedited the process. The survey was mailed by May 28 and the subcommittee received the completed surveys by the end of the 1 st week in July. This was a very fast turn around. As stated, with the assistance of Iowa City Transit, 929 surveys were distributed by mail. 214 surveys were returned and tabulated. This represents 23% ofthe 929 surveys. 213 surveys were returned directly to SEATS and/or Iowa City Transit. 1 person used the option of emailing their response. The number of surveys returned could have been influenced by our partnership with Iowa City Transit. They used their database of760 names (persons who were certified in 2002). Some SEATS riders would have moved rrom the community; some riders would not have a current updated address; some riders would no longer need the transit system due to illness and/or death; some riders would no longer be eligible if they had let their 2 year eligibility expire; some persons would never have used the SEATS service and would not have responded. SEATS used their database to send out surveys to 169 Coralville & rural residents. The survey used a five-point scale for evaluating performance, 5 being Excellent and 1 being Must Change. The numerical ratings were tallied by the subcommittee. Narrative responses were reviewed and summarized by the subcommittee. All narrative responses in this report were purged of identifiers and/or descriptors. That information was given to the SEATS Executive Director. Though some narrative responses were incomplete and some questions had multiple answers, the numeric responses for the survey are listed below (percentages are approximate). Questions: 1) How well does SEATS do at aniving in the allowable time period or 30 minute window? 5 (Exceptional) 36% 75 out of206 responses 4 (Very Good) 41% 84 3 (Effective) 16% 32 2 (Needs Improvement) 4% 9 I (Must Change) 3% 6 2) Are the vehicles kept clean and neat? 5 36% 74 out of205 responses 4 (Very Good) 42% 86 3 16% 32 2 5% 11 1 1% 2 3) How safely do SEATS drivers drive? 5 (Exceptional) 51% 106 out of 208 responses 4 37% 76 3 11% 22 2 1% 3 1 1% 1 4) How well do SEATS drivers do at helping you board and exit? 5 (Exceptional) 60% 125 out of 210 responses 4 27% 56 3 9% 19 2 4% 9 1 1% 1 5) How good is the driver at making sure you are seat-belted and your mobility aid secured? 5 (Exceptional) 62% 128 out of 208 responses 4 29% 60 3 5% 10 2 3% 6 1 2% 4 6) How does the SEATS staff rate on awareness and sensitivity to your needs? 5 (Exceptional) 42% 87 out of 208 responses 4 38% 79 3 14% 29 2 3% 7 1 3% 6 7) Are the reservationists courteous and helpful? 5 (Exceptional) 48% 95 out of 197 responses 4 36% 70 3 14% 28 2 5% 10 1 1% 2 8) How long does it take you to make a reservation (in minutes)? 1-4 59% 116 out of 195 responses 5-9 33% 64 10-14 4% 7 15-19 3% 6 20+ 1% 2 9) How close to the requested time do you usually get your ride (in minutes)? 1-14 28% 43 out of 189 responses 15-29 34% 65 30-44 24% 46 45-60 11% 20 61+ 2% 4 10) Would you be willing to condense all of your grocery shopping activities each week to one trip? YES 75% 89 out of 119 responses NO 25% 30 11) If you said yes to the above question, what day and time would be best for you? Sun 0% o out of76 responses Mon 11% 8 Tuesday 20% 15 Wed 25% 19 Thursday 18% 14 Fri 13% 10 Sat 13% 10 7am 1% lout of 86 responses 8 5% 4 9 6% 5 10 22% 19 11 12% 10 12 10% 9 Ipm 20% 17 2 13% 11 3 8% 7 4 2% 2 5 1% 1 12) Have you used Para-transit systems in other cities? YES 6% 7 out of 120 responses NO 94% 113 ~;fd t(¡q /of Memo To: Council MenWers~ From: Bob Elliott . Date: August 17, 2004 RE: Alcohol discussions Attached is information I received fÌ'om John Neff ofIowa City. The two sets of materials - Alcohol Fact Sheet and Summary ofIssues - are a result of Dr. Neff's extensive data collection and research on alcohol abuse, focusing on local problem&. Dr. Neffis Emeritus Professor, Physics & Astronomy, The University ofIowa. Hêg¡tve me permission to share the materials with other members of the council. As we look forward to discussion on this subject, I thought you might also find Dt. "Neff's., information interesting and helpful. 0 r.........)- = C::::. -- .J;;- :?-: (j T.z. ......~ -,- c--: ~--j Cj -.< GJ T! - ===1 C"; -J -- :< f-~ ,-n ,'-' -u " ' . ð=_t~_:~' ~- ,--, ~ "-...J' <:;: ,/~, N » N w lOW A CITY ALCOHOL ISSUES There are numerous alcohol issues in Iowa City the main ones are; 1) Public intoxication including persons who are taken to the emergency room to be detoxified 2) Violent, destructive and disruptive behavior by intoxicated persons 3) OWl 4) Possession of alcohol under the legal age Public Intoxication Between 1998 and 2002 number of public intoxication (PI) arrests made by Iowa City and University ofIowa police officers averaged 1,195 per year which can be compared to the average for Iowa of8,850 per year or 13.5% of all Iowa PI arrests. The Iowa City and University ofIowa police serve abòut 3% of the population ofIowa so the rate of PI arrests for these two jurisdictions is about 450010 of what one would expect on the basis of population. Analysis ofIowa City PI arrest summaries show that the blood alcohol level was determined for 72.6% of the persons arrested by Iowa City police and the range was ITom 0.08 to 0.50 with a mean of 0.16. Because they are not arrested unless they assault someone all we know about the persons taken to an emergency room for alcohol detoxification is that the rate is between five and ten per week. Results of a follow up analysis of PI arrest summaries shows that 37.5% of the subjects are in the 18 to 20 age range, 45.9% were in the 21 to 32 age range and 16.6% were older than 32. The residential status was unknown for 1.7%, transient for 5.8%, non local (other Iowa Counties and other States) 45.6% and local residents 50.9%. Local residents In the 18 to 20 age range were responsible for 51.9% of the PI arrests of minors. On the basis of census data about two thirds of the local minors are likely to be University of Iowa students. An analysis of arrest Iowa City and University ofIowa PI arrest data during the academic year shows that University of Iowa students (of all ages) were responsible for less than 35% of all PI arrests. Limiting entrance to Iowa City bars to persons older than 20 could reduce the number of minors arrested for PI in the downtown zone by making it more difficult for minors to obtain alcohol. The experience in Ames with a 21 ordinance is that the minors drink alcohol at on and off campus parties. A 21 ordinance will have no effect on the incidence of PI arrests of persons 21 and older. Ö r-,:; L-:',~¡ ~:::) ~~O ~- :X~1i>o --7;:"-; c::: -·····,1 ~--, --<' c,-, il "-} , - =-~(-ì -'- -..J '- -:--<r" ,--',-¡ r7 " , ¡ i :~) ;-~: ~ '-~1 N '.....I ~ ...- .L> N W Violent, Destructive and Disruptive Behavior Violent types of behavior of intoxicated subjects reported by the public, bar staff and observed by the police include fighting, simple assault, aggravated assault and assault on a peace officer. In addition sexual assaults and attempted sexual assault by an intoxicated perpetrator are reported more rrequently to UI and Mercy medical staff and UI councilors than they are to the police. Destructive behavior by intoxicated subjects involves vandalism and public urination. Disruptive behavior includes harassment, attempting to start fights, interference and refusing to leave a bar when an intoxicated subject has been cut off fÌ'om further service. Self threatening behavior can include walking into traffic to stop cars and lying down in the street. The police have the impression that much of the fighting is started by non local minors. There is some independent information rrom the public that supports the police view. The PI arrest summaries indicate when there was fighting but they provide no information about who started the fight so there is independent data that can be used to shed light on this matter. A 21 ordinance would make Iowa City bars less attractive to non local minors. OWl Between 1998 and 2002 the number of OWl arrests made by Iowa City and UI police officers averaged 802 per year which can be compared to the Iowa average of 13,032 per year or 6.2% of all Iowa OWl arrests. This is 207% of what one would expect on the basis of population. The Iowa City police do not provide arrest summaries for OWl arrests however they do provide some information about OWl arrests in the police blotter that is posted on their web page. Persons arrested for OWl by Iowa City officers tend to be older than 20 and a substantial rraction are non local residents. An analysis ofIowa City and ill arrests during the academic year shows that 18.6% of the persons arrested for OWl were UI students. A 21 ordinance would make very little difference in the arrest rate for OWl in Iowa City. ,.,,~) 0 (;,::~~~ C;::¡. ~- ...¡:- §;Q ~ C': , G-; -fl Cj -<:' - -'- -J ,~ , ,,- :-rl , ëJ r ~", -.,.,... f-··-·-, ,~ <..,./ -=::::' N ~- -~ .J> N W PAULA Between 1998 and 2002 the number ofP AULA arrests made by Iowa City and UI police officers averaged 1,641 per year which can be compared Iowa average of 11,613 per year or 14.1 % of all Iowa PAULA arrests. The ill study of arrests during the academic year showed that 58.5% of the PAULA arrests involved UI students. The 2000 census took place when the UI was in session and 12% of all 18 to 20 year old residents ofIowa were also residents of Johnson County. It appears that about 20% to 25% of the PAULA arrests are of non local minors. 14% of all Iowa PAULA arrests is about what one would expect on the basis of population when the presence of non local minors is included. A 21 ordinance is likely to reduce the number ofP AULA arrests and should reduce the number of bar checks. Bar checks are very expensive and a number of persons in the community do not think they are a good use of police resources. The benefits of a 21 ordinance are that it should reduce the number ofP AULA arrests, bar checks, and cause a slight decrease in the number of PI arrests. It may also cause a slight reduction in the number of incidents involving violent, destructive and disruptive behavior. It may make Iowa City bars less attractive to non local minors. It will make very little difference in the number of OWl arrests. The drawbacks to a 21 ordinance are that it will shift the site of drinking by minors to on and off campus parties. Most establishments that sellliquor-by-the-drink who are primarily in the restaurant business close before midnight. If they are not exempted fÌ'om the 21 ordinance the adverse impact on them will probably be severe. "'" 0 .:::,:;) C~ ;~() ~ J>=~ ,,- (J -<, GJ ìl - -.r .... ", IT! ; I' ïJ ~Ä -l~- '"'-1 N t.......~~ );: " N .::- r-..o C:'¡, 0 c:::.:-~) J:;- ~9 ~... c:: 11 -ALCOHOL FACT SHEET- ~' G'J r-, - ,,- '- " -:,-, -J ---'. '. T' John Neff July 21, 200:t F~ -0 . I I , ---~ ~~) ~;r: '_,_J The main alcohol issues in Iowa City are; ~ ' N \",) 1) Alcohol abuse (also known as binge drinking) which can result in the intoxi¿;tled + subject being; i) taken to an emergency room to be treated for an overdose (normally such subjects are not arrested unless they assault someone) ii) arrested for public intoxication and jailed (normally the subject is released after initial appearance) iii) arrested for OWl and jailed (normally released after initial appearance or on cash bond in the custody of a sober adult, such persons are more likely to be nonviolent and cooperative) iv) given a warning and told to go home 2) Spouse and child abuse by an intoxicated subject (this often results in arrest and long lengths of confinement for serious cases) 3) Chronic offenders (some of these persons are also drug abusers and some may also have mental health problems not all of them are homeless) 4) fossession of Alcohol by persons Under the Legal Age (normally the subject would not be jailed instead they are cited and released by the arresting officer) Adult Alcohol Related Arrests by Iowa City and University ofIowa Police Officers Year Public OWl Liquor Intoxication Law Violation ICPD UI- Total ICPD UI- Total ICPD UI- Total DPS DPS DPS 1998 1025 322 1347 565 163 728 1330 262 1592 1999 1071 307 1378 699 172 871 2052 215 2267 2000 1156 263 1419 948 152 1100 1335 232 1567 2001 502 210 712 628 107 735 614 224 838 2002 889 229 1118 500 76 576 1758 185 1943 Average 929 266 1195 668 134 802 1418 224 1641 Iowa 8850 13032 11613 Average Percent of 13.5% 6.15% 14.1% Iowa Arrests Notes; 1. The data sources are annual Incident Based Crime Reports posted on the Iowa Department of Public Safety web page. The 2003 report was not posted. 2. Liquor law violations are dominated by PAULA charges. 3. Most alcohol related arrests in Johnson County are made by Iowa City and University ofIowa police officers. 1 4. According to an analysis ofIowa City and UI arrests during the academic year students were responsible for 35.3% of the public intoxication, 18.6% of the OWl and 58.5% of the liquor law violations arrests by ICPD and UI-DPS. 5. The U. ofIowa interviews, within a week or two of the arrest, the set of students arrested for public intoxication by UI-DPS. They ask the student where they drinking and the last place that they drank alcohol prior to their arrest. Most drinking by this set of students took place at on-campus or off- campus parties and in some cases the student would go fÌ'om a party to a downtown bar. Students arrested for public intoxication by ICPD are not interviewed. 6. There are large year to year variations in the number of arrests. The main factor responsible for these variations is the availability of grant funds to pay police officers overtime to provide increased police presence in the downtown zone. 7. Johnson County residents make up 3.9% of the population ofIowa. ICPD and UI-DPS serve about 75% of the residents ofJohnson County. When the U. Of Iowa is in session 12% of the 18 to 20 year old Iowa residents are also residents of Johnson County. Annual arrest rates for U. ofIowa students can be estimated using the percentages given above and the average total arrest rates for 1998 to 2002. The rates are; public intoxication 422 per year (1.4% of enrollment), OWl 149 per year (0.5% of enrollment) and PAULA 960 per year (3.2% of enrollment). The percentages are based on an average enrollment of29,200 students for 1998 to 2002. Alcohol Related Juvenile Arrests for Iowa CiÓ and Johnson County Year Public OWl Liquor Intoxication Law Violation ICPD Johnson ICPD Johnson ICPD Johnson County County Countv 1998 15 23 16 23 46 144 1999 10 16 6 35 45 121 2000 10 19 12 21 88 152 2001 8 12 3 6 14 61 2002 15 19 3 12 22 60 Average 12 18 8 19 43 108 Iowa 300 298 2894 Average Percent of 6% 6.4% 3.7% Iowa Arrests ~'" Notes' -c g , ..::;:: x- I. Juvenile arrests for liquor law violations tend to be associated with ~le Ë parties and Johnson County Sheriff and Coralville police officers usu~H1 :: il make most such arrests '-1 -.J ~-~<'" ¡-1 " . I ;-) ~.; r--, ~~- '-~ :-~ ~~ p 1'\) .r.- 2. The variations rrom year to year in the number ofLLV arrests are probably due to the variations in the number of well attended juvenile parties 3. Contrary to what is commonly believed Iowa City police say it is very unusual for a juvenile to be arrested in a bar 4. Johnson County juveniles in the 12 to 17 year age range account for about 3% of the Iowa residents in that age range Iowa City public intoxication arrest summaries now give the residential status as well as the age of the person arrested. Arrest summaries between 7/2803 and 10/12/03 were used to produce the table below. Unknown Transient Non Local Resident Local Resident Total A very high percentage ofthe 32+ age group are chronic offenders. A study of 2000 jail bookings where public intoxication was one ofthe charges found that 128 (8.5%) of 1504 individuals were responsible for 340 (19.7%) of 1724 public intoxication charges. Some inmates who are not chronic offenders had two public intoxication charges in 2000 and when that is taken into account the estimate for the number of chronic offenders in Johnson County is in the range of 50 to 100. Iowa City OWl Arrests June/Julv 2004 Residential AJ e Ran~e Status 18 to 20 21 to 32 33+ r....,;) ð c::::::. Transient 1 1 0 = .r- Other State 0 7 2 <0 ~ ~~~- c: ,...¡.> --1 ~ 11 Iowa 2 13 8 / y, - t~ - Johnson County 3 1 1 - --J '.-) rTl Coralville 0 5 4 ~ -.~ -0 ;'....-.-., -'~ \ . Iowa City 2 27 17 0 ~) <Ç N Total 8 54 32 ):; N r- 3 Most Frequent Types of Reported Behavior by Intoxicated Subjects Type of lllustrations taken Reported Reported by Observed by Behavior From arrest summaries by public bar staff police officers Fighting Officers observed subjects X X X involved in a fight. Disruptive Officers responded to X X X Kum and Go reference subjects harassing customers. On Ground Officer found subject in X X X alley unable to stand. Abusive Officers were approached by X the subject who was acting verbally and physically aggressive. Staggering Officer observed subject X staggering in traffic. Public Officer observed subject X Urination urinating on sidewalk. PAULA Officer observed subject X with beer while doing a bar check. Self Subject walked into traffic to X Threatening stop cars. Other A wide range of behaviors X X X The most common types of behavior reported were; fighting (22.1 %), disruptive (18.7%), on ground unable to stand or unconscious (9.8%) and abusive (6.9%). Complaints by U. ofIowa students about simple assaults, aggravated assaults and sexual assaults to medical personal and councilors indicate that a very high percentage of the persons responsible for these criminal actions were intoxicated fellow students. President David Skorton has recently stated that many of the complaints about crimes made by U. of Iowa students and staff members are not reported to the police. Surveys of students indicate that victimization of students by intoxicated fellow students is a serious problem. Sales-to Intoxicated-Persons. It is unlawful to sell or serve liquor, wine or beer to a person who is, or appears to be intoxicated. These laws apply to on-and-off premises licensees-bars, restaurants, hotels, motels, liquor stores, convenience stores, grocery stores, etc. ""'0 0 (2) ....;::.:.:) =2:0 ;::--,:,. J:>=: c: Cj .-<', G; -n - -J '-- i ~< :'-;-1 = 8 ~ :·-~I , / <;: N "L_-'" j> " f'..) .¡:- Licensees who sell or serve an alcoholic beverage to an intoxicated person are subject to criminal penalties. In addition, aduùnistrative proceedings may be initiated for suspension or revocation of the license. There is also the possibility of civil liability under Iowa's Dram Shop Act (such cases are unusual and involve fatalities, serious injury and long term loss of employment). It is very difficult to collect evidence for a criminal charge of selling or serving an alcoholic beverage to an intoxicated person (as a consequence it is seldom attempted). On the other hand collecting evidence to justify an administrative sanction is much easier. Alcohol as a factor in domestic abuse incidents. The Incident Based Crime reports has a section where they give the characteristics of domestic abuse incidents for each county and for the entire state. One of the characteristics listed is if alcohol was involved in the incident. The report is not detailed enough to indicate if the perpetrator, victim or both were intoxicated. The number of incidents and the number where alcohol was involved are given in the following table for Iowa and Johnson County. The average number of domestic abuse incidents in Iowa for the year 1998 to 2002 was 7,149 per year of which 1,276 per year (17.8%) involved alcohol. The averages for Johnson County were 225 incidents per year of which 79 per year (32.4%) involved alcohol. Domestic Abuse Incidents r<> Year Johnson County c:::J Iowa 0 c:=;.t oLe' Total Alcohol Total Alcohol ~:O 7D' c:: -n Involved Involved ::~~ (,¡-) -/ - c-:.) ... - ¡-- 1998 6432 1333 242 90 -l ='-:¡C"; '''''-1 1999 6963 1309 225 82 .-- .--.~ :¡ t :--"'''\-1---, -0 ~-, - \J 2000 7343 1386 225 81 é559 -"'" N 2001 7401 1212 219 75 ,¿- , .. "" -- N 2002 7607 1138 213 69 P .¡::- Average 7149 1276 225 79 Criminal Penalties for Sales-to-Minors Violations. For sales by the licensee the fine is $1,500 and if the sale is by an employee the fine is $500. Administrative Sanctions for Sale-to-Minors Violations. Administrative sanctions are separate rrom criminal penalties and both may be imposed. 1. First violation within two years; $500 civil penalty or a 14 day license suspenSIon. 2. Second violation within two years; 30 day license suspension and $1,500 civil penalty 3. Third violation in two years; 60 day license suspension and $1,500 civil penalty. 4. Fourth violation in two years; revocation oflicense 5 The most recent PAULA report was for May of 2004 which gives the total number of visits and PAULA charges for each business fÌ'om January till the end of May. The May report for 2002 was in my file so I used it for comparison. When the business is visited at least ten times in a year the ratio of PAULA charges to visits (CIV) is well enough determined so it can be used to assess the probability that minors will be found in possession of alcohol in that particular business. If the probability is high it is likely the business will be subject to fÌ'equent future visits, conversely if the probability is low the rrequency of visits is likely to be reduced. Comparison of Ratio of PAULA Charges per Visit (CN) Usin2 2002 & 2004 Januarv-Mav Bar Check Results Business Capacity 2002 2004 Visits Charges CN Visits Charges CN Summit Restaurant 484 65 45 0.692 33 67 2.030 One Eyed Jakes 355 40 42 1.050 17 31 1.824 Malone's Irish Pub 176 56 72 1.286 30 52 1.733 Sports Column 249 67 106 1.582 45 73 1.622 Union Bar 725 70 108 1.543 39 54 1.385 Vito's 235 79 87 1.101 17 19 1.118 QBar 458 16 6 0.375 31 31 1. 000 Airliner 265 16 11 0.688 20 16 0.800 Et Cetera 178 40 7 0.175 29 19 0.655 Third BaselField House 420 40 48 1.200 49 32 0.653 It's Brothers Bar & Grill 456 60 13 0.217 47 25 0.532 Micky's 70 6 0 0.000 11 3 0.273 Morgan's Bar & Grill 214 60 8 0.133 4 1 0.250 Dublin Underground 57 3 0 0.000 10 1 0.100 Studio 13 230 0 0 0.000 13 1 0.077 Bo James 111 31 49 1.581 43 3 0.071 Atlas Grill 165 0 0 0.000 16 1 0.063 College St. Billiard Club 250 28 5 0.179 39 1 0.026 Quinton's Bar & Deli 149 11 2 0.182 13 0 0.000 Martinis 166 59 14 0.237 21 0 0.000 Notes; 1. The table includes 20 bars with more than ten visits in either year. There are 94 businesses listed in the 2004 PAULA report, most were not visited. 2. Several of the bars have changed to 21 only between 2002 and 200i:- ......:. ~ 3. Several of the bars were serving suspensions during part of2004. 9 :c=2 4. Several of the bars were sold and one was closed during 2004. ~ 0, Ë: ïl 5. Up to and including May of2004 eleven bars had 419 (95.9%) ofa;tqt:aî'of ~ -- 437 on-premises PAULA charges. ::.,:; -.! iTì -:-< " ~··--1 ::r: i..J ,c'-""" "--~" N ~ ::;::: N Y - 6 r!W MINUTES APPROVED SCATTERED SITE HOUSING TASKFORCE JULY 12, 2004 - 5:00 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Leff, Jan Peterson, Joan VandenBerg Members Absent: Don Anciaux, Sally Stutsman Staff Present: Steve Nasby, Steve Rackis Others Present: Mark Patton, Iowa Valley Habitat for Humanity; Crissy Canganelli, Shelter House; Kristie Fortmann Doser, Domestic Violence Intervention Program; Maryann Dennis, Charles Eastham, Darese Thomas, Greater Iowa City Housing Fellowship, Erin Banes, HCDC; Jason and Raymond Tinnian, Waterfront Neighborhood Association; Vanessa Miller, Press Citizen Call to Order Chairperson Hayek called the meeting to order at 5:05 p.m. Approval of June 21. 2004 Minutes MOTION: A motion was made by Jan Leff, seconded by Jan Peterson, to approve Minutes of the June 21 st meeting, with revisions. The Motion carried 6-0. Substantive Revisions: 3rd paragraph of Iowa City Community School District presentation. "from classroom to classroom and school to school" revised to read "from school to school" Final sentence of minutes to read: Otherwise more resources would be needed to serve the community. Iowa Valley Habitat for Humanity - Mark Patton, Executive Director Patton provided a handout outlining Habitat for Humanity's goals, the limitations on construction and recommendations for the taskforce to consider. Habitat is an ecumenical non-profit organization funded by donations from area churches, businesses, foundations or individuals. They need to raise $40,000-$60,000 before building a new home. CDBG and HOME money is used only for the purchase of the site or site improvements. Homes are built for those between the 25%-50% area median income ($23,000-$46,000 for a family of four) who have taken home ownership classes and donated between 250-500 hours of sweat equity to build homes for those in need. They will own their home upon completion, carrying a 20-year mortgage of $65,000-$75,000 and are responsible for the full property taxes. The mortgage money is then reinvested into other Habitat homes. The completion of five homes this season in Iowa CitylCoralville will bring the 10-year production total to 32 homes. Habitat also serves the remainder of Johnson, Iowa and Cedar counties. Patton said that there are currently no building lots available in Iowa City for less than $45,000 other than in southeast Iowa City. Habitat is often locked out of making an offer to purchase lots in new developments. Many subdivisions have expensive covenants that increase the cost of the finished house, or only large lots are available, increasing the cost to purchase. The City has requested that Habitat not purchase more lots in southeast Iowa City when using CDSG or HOME money; however, Patton said this is the only area in the city where affordable lots are available at this time. Patton noted that the recommendations to the task force were outlined in the handout. These included not having an off-limits area or geographical restriction on use of CDSG or HOME monies for lot purchases. Without freedom to purchase lots anywhere in the city, it is likely that Habitat will have to stop building in Iowa City in the near future. The City should develop and keep an on-going inventory of unused or under-utilized lands for use for single-family home construction. When a site becomes available, non-profit developers should be given the right of first refusal to develop the site. When new land is considered for annexation to Iowa City, the stated goal of the construction of affordable homes should be included in the master plan. This goal should be as high as 10%- 20% of the future development. Patton concluded that the forces of the real estate market in Iowa City will drive the price of available land so high as to prohibit anyone from owning a home who earns less than 80%-100% of median income. This would impact hardworking people such as teachers, nurse's aids, policemen, bank tellers and daycare workers, who choose to own a home near their work and their children's school. Patton will get the taskforce information from other groups around the country that work to provide low-income affordable housing. He left the meeting at 5:25 p.m. Shelter House - Crissy Canganelli, Executive Director Canganelli summarized Shelter House services. Each year Shelter House provides both emergencyltransient and short-term transitional housing to hundreds of men, women, and children, the disabled and elderly. Women and children constitute about 40% of those sheltered; veterans constitute about 10% of those served. Among services provides are breakfast and a nightly meal, shower and laundry facilities, a mailing address and message service. Shelter house is open throughout the night to assist people in crisis. There is also the Drop-In Center providing these services for nonresidents daily from 5:00-10:00 p.m. In an average month, Drop- In services are used more than 500 times by nonresidents, 250 unduplicated persons in the year. Shelter House provides in-house counseling as a requirement for those intending more than a transient stay. Clients may stay a maximum of 90 days as long as they comply with house policies and program requirements. Where relevant, they are expected to address substance abuse and mental health issues. Staff assists with access to community resources, finding and/or maintaining employment, money management, life skills and housing searches. The John E. Thomas Security Deposit Assistance Program is designed to provide assistance to individuals and families in securing rental housing. Grants of $100-$150 aid clients with upfront rental costs, such as security deposits. Supported Training and Access to Resources (STAR) assists persons to achieve their highest level of self-sufficiency through employment. Qualified individuals must be 18 years or older and chronically unemployed and homeless. STAR is a fundamental component in the Johnson County Continuum of Care System that provides integrated case management services. The STAR Program utilizes funds for supportive services such as outreach, case management, services coordination, utility and deposit assistant, substance abuse and mental health assessment and treatment, and life skills training. Regarding the low-income housing situation, Canganelli stated that housing has become a significant issue in a short period of time. The most dramatic impact was the opening of Coral Ridge Mall and the Super WalMart. Service workers were drawn to the Iowa City/Coralville area with the promise of jobs, but the area cannot meet housing needs that match their level of income. The existing transportation system does not provide easy access to jobs from the areas where most of the workers can find affordable housing. This also complicates daycare issues. There is also a housing problem in the Kirkwood area. Kirkwood has grown to 14,000 students, which is larger than the student population at UNI. Domestic Violence Intervention Proqram - Kristie Fortmann Doser, Executive Director Doser profiled DVIP. The program is about 25 years old and serves Johnson, Cedar, Iowa, Jones and Washington Counties. In these counties combined, DVIP serves more than 1,000 women, children and men in the span of a year, with a 50/50 ratio of kids to adults. Sixty percent are from the immediate Iowa City/Coralville area; 30% from the surrounding Johnson County area and the other four counties. The remaining 10% come from outside the area and are taken only as referrals from other community shelters. The program can accommodate up to 35 people a night, increasing to 40 during the winter season. Doser cited statistics for the last fiscal year: · 1,048 women, children and men received support services through DVIP · Safe shelter was provided to 415 women and children, who stayed for 7,623 nights · 269 qualified women and children were denied safe shelter due to lack of space and lack of resources · 400 others needing shelter were turned away because they were not victims of domestic violence · The DVIP hotline received nearly 25,000 crisis-related calls · Volunteers provided 4100 hours of support to victims of domestic violence Doser also cited some general statistics: · When a victim is killed by the partner, 72% of the time it occurs in the two weeks following departure from their home · Average length of stay at a shelter is 42 days · Services at DVIP have remained the same but the depth of the services has changed · 60%-70% of the children go to the same school of origin Doser referred to the stereotyping of domestic violence victims. She went into neighborhoods with a sign that read: "A battered woman is (blank)" and asked the people to fill in the blank. Responses included: stupid, passive, deserving, poor, and weak. The first question asked is "Why did she stay?" (After the taskforce meeting adjourned, Doser supplied the following information regarding shelter turnaway numbers): · 2001 - Total turned away 489 (didn't keep info about the reason for turn away the first year) · 2002 - Turned away 547 (199 because they were not victims of domestic violence) · 2003 - Turned away 658 (416 because they were not victims of domestic violence) · 2004 - First half of fiscal year, turned away 234 (80 not domestic violence victims). This information is low because there were some unrecorded numbers that are being updated for the year-end report Other Business Labor Force Summarv - Steve Rackis - Rackis reviewed the summary from the Iowa Workforce Development Service Delivery Region 10 report. It compared labor force categories from 1988 to 2000 and included the percentage rate of increase or decrease within the categories. The most significant increases are in construction, transportation, finance-insurance-real estate, health services and personal/business services, which includes professional jobs and the staff of temp agencies. He pointed out the difference between the Place of work concept and the Place of residence concept. Place of work concept is the method by which an individual is counted in the area where he/she works regardless of where he/she lives. Place of residence is method of counting an individual, unemployed or employed, in the area in which helshe lives regardless of where helshe works. The next meeting is July 19 at 5:00 p.m. Adiournment There being no further business to come before the Taskforce, the meeting adjourned at 6:40 p.m. Board or Commission: Iowa City Scattered Site Housing Taskforce ATTENDANCE RECORD 2004 Julv 12, 2004 NAME 4/29 5/12 5/17 6/7 6/21 7/12 Don Anciaux x X X X X OlE Jerrv Anthonv X OlE X X X X Darlene Clausen X X X X X X Matthew Havek X X X X X X Jan Leff X X X X X X Jan Peterson X X X X OlE X Sally Stutsman OlE X X X X OlE Joan VandenBenr X X X X X X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member cr;[] MINUTES APPROVED SCATTERED SITE HOUSING TASKFORCE JULY 19, 2004 - 5:00 P.M. EMMA HARVAT HALL, CITY HALL Members Present: Darlene Clausen, Matthew Hayek, Jan Left, Jan Peterson, Sally Stutsman, Joan VandenBerg Members Absent: Don Anciaux, Jerry Anthony Staff Present: Steve Nasby, Steve Rackis Also Present: Robert Burns, Burns & Burns L.C.; Ron Berg, Mid-Eastern Council on Chemical Abuse; Asma Taha, Pat Meyer, Neighborhood Centers of Johnson County; Maryann Dennis, Charles Eastham, Greater Iowa City Housing Fellowship; Jerry Hansen Call to Order Chairperson Hayek called the meeting to order at 5:08 p.m. Approval of Julv 12. 2004 Minutes Minutes from the July 12 meeting were not available for approval. Presentation bv Burns & Burns L.C. - Robert Burns Burns & Burns, an architectural and development company, works to develop affordable housing projects throughout the state. They have also partnered with the Greater Iowa City Housing Fellowship to arrange financing, design and construction of an assisted housing development. In Iowa City, Burns and Burns developed 48 family units in the Villa Garden apartment complex. In service since 1992, Villa Garden consists of 32 two-bedroom apartments and 16 three- bedroom townhouses. The other family units developed by Burns in Iowa City is a 50/50 partnership with the Greater Iowa City Housing Fellowship at the Saratoga Springs site, which has 16 units. In response to a question, Dennis said that there is only one unoccupied unit at Saratoga Springs and it will become occupied in August. Burns said that Villa Garden Apartments and Saratoga Springs are similar in that they are a tenant-based rental system. Both properties accept Section 8 vouchers and only a small percentage of occupants are not Section 8. Other Burns' properties accept Section 8 occupants as long as they satisfy other criteria such as references and criminal background checks. In addition, Burns has developed three sites for the Elderly andlor Persons with Disabilities, totaling 132 units. They are the Citizen Building at 319 E. Washington, with 18 one-bedroom apartments; Concorde Terrace at 1259 Shannon Drive with 30 one-bedroom apartments; and Lexington Place, 1229 Shannon Drive, with 30 one-bedroom apartments. They also built Emerson Point, 1355 Shannon Drive. Emerson Point is a certified assisted-living housing with services designed for the frail elderly. There are 54 one-bedroom apartments. Mercy Hospital Home Health Care is on call 24/7 to provide services to these properties. The Citizen Building site was purchased from the Iowa City Press Citizen. Villa Garden, Concord Terrace, Lexington Place and Emerson Point sites were purchased from Southgate Development. Burns also noted that they have built and manage three family-housing properties in North Liberty. They are the North Front Apartments, consisting of 16 two-bedroom apartments and 8 three-bedroom townhouses, and the Penn Oaks Apartments, with 36 three-bedroom apartments. Not yet open is the Savannah Village in North Liberty, with 28 townhouses, consisting of three- and four bedroom units. They have no properties in Coralville. Burns said that he made two attempts to buy and rezone land for affordable housing in Iowa City. These were on Dubuque Road and Duck Creek Drive. Both applications were denied. On Duck Creek Drive, Burns was prepared to build low-income housing of any design and configuration, including four-plexes, which met the requirements set forth by the city. Three four-plexes, later built by another developer on this site, but not as low-income units. He added that Burns & Burns have unsuccessfully attempted to purchase certain land over the last 12-years. When asked why they were unsuccessful, Burns said that developers might not have wanted to tie up the land while Burns arranged for financing. On the other hand, the developers may have wanted to hold on to the land to develop it themselves. Burns stated his perspective on other issues that are being discussed by the taskforce. To resolve the issue of racial balance in schools, he suggested bussing students to other schools, using the Des Moines example as a model. Regarding racially integrated housing, Burns recommends that Iowa City enacts inclusive zoning for low-income housing in all census tracts of the city. He said that in many of the census tracts land is not properly zoned for multi-family dwelling or even duplexes. Burns discussed other obstacles faced when trying to acquire land for low-income housing. On rare occasions when a duplex property goes on the market, they are sold immediately to other builders. He is unable to act quickly because purchase of property is prohibited under the federal funding programs until after environmental issues have been cleared. Developers of non-assisted housing are not required to address these environmental issues before purchase. Another obstacle is at the state level. To build assisted housing, one must apply for funding at the state level. This process involves very competitive scoring. Burns feels that the State favors Des Moines, Waterloo and other communities before Iowa City. They must also apply for City funding. Presentation by Mid-Eastern Council on Chemical Abuse - Ron Berg, Executive Director Since 1987, MECCA's primary location has been at 430 Southgate Avenue. It is an outpatient and residential complex with 32 beds and six detox units. The location satisfies MECCA's criteria of being located in Iowa City and near a bus stop. In 1990, MECCA purchased a small, adjacent building that was used for office space. Using CDBG and HOME funds, the building was torn down in 2002 and rebuilt as a three-story complex. The first floor is office space. The two upper floors are transitional housing and consist of ten 2-bedroom and two 3-bedroom apartments. Both properties were purchased from Southgate. The average length of stay at the outpatient and residential complex is a couple of months. Patients are not allowed the freedom to come and go at will. During the stay, patients attend about 60 hours of programming each week. If the patient uses drugs or alcohol on site, they are not taken out of the program; instead, they receive more intensive treatment. If patients dQ not stay for two months, usually it is because they did not follow through with the agreement for counseling and other recommended services. The majority that leave before completing the treatment will move in with family and continue to receive on-site treatment at the center. Case managers help the clients with fundamentals such as parenting and budgeting to retrain the families. In response to a question from the taskforce, Berg said that in transitional housing, there are about 15 to 20 children in residence, ranging in age from infancy to high school. The kids complete a school year where they started and then switch to Twain. After patients complete the program, they continue to receive on-going treatment at the center. MECCA does not provide home-based services. When asked to give an opinion on the issue of over-concentration in the SE part of the city and current housing policies, Berg was not prepared to make a statement for MECCA. Presentation bv Neiqhborhood Centers of Johnson Countv - Pat Meyer, Asma Taha Asma Taha works with many immigrants that to come to Iowa City. She said they move into assisted housing as a transitional step. Many are professionals who attend the University to help them obtain any licenses or documentation they need to secure employment. Upon graduation, they usually choose to stay and buy a home in Iowa City. Pat Meyer focused on the issues in the Broadway area. She feels that more resources could improve the conditions in the area. There is a lack of daycare and after school care, made more difficult by the lack of transportation services. In order to improve a sense of community there is a need for playgrounds and neighborhood centers. She added that funding cuts across the board prohibit the Neighborhood Centers from assisting people in need until they have reached the crisis point. If they get support when they first arrive in Johnson County, things move more quickly and are more successful. Meyer referred to an article on research done by Felton Earl. Research found that when income level and other variables are not factors, what made the most difference in crime statistics was whether a neighborhood had established an informal system and social controls for dealing with its problems. In the Broadway area, most of the parents are younger and less stable. A survey cited that half of the 200 people in the Broadway area have been there less than one year. That makes it difficult for the community to establish those informal, social controls. Meyer struggles with how to define the issues and how so many families end up in the southeast quadrant of Iowa City. She would be interested to see if in the next two years, targeting resources specifically on neighborhood building could make a difference. Meyer added that it is hard to predict what the next five years will bring to the Broadway area. The outlook in terms of stability is not good due to turnover. The environment is changing and there are limited childcare spaces and after-school programs. Without added resources and with the pressure on the area schools, it is not advisable to increase assisted housing in the area. She also identified clusters of people living in the Cedarwood. These people would typically qualify for Section 8, or subsidized housing, but rent housing unassisted because of the low rental costs. There are no services provided in these areas. Meyer sees a need for more active lobbying efforts at the federal level. (The Taskforce will be provided with copies of the research article and survey results) Other Business Due to the Labor Day Holiday, the Taskforce will meet August 2, 16 and 30 and again on September 20. Hayek said that letters inviting more presenters would be sent. As such, future agendas could include presentations by the Homebuilders Association, Board of Realtors, local lenders, Heather McDonald from the University of Iowa and Southgate Development. The taskforce also thought that invitations should be made to the University of Iowa to address student housing policies and Kirkwood Community College. Hayek will draft a list of questions to be sent to a number of non-housing service providers. They will have the option of submitting a written response or appearing before the Taskforce. Adjournment There being no further business to come before the Task Force, the meeting adjourned at 6:50 p.m. s:/pcd/minutesfscattered site/07-19-04 ssht.doc. Board or Commission: Iowa City Scattered Site Housing Taskforce ATTENDANCE RECORD 2004 July 19, 2004 NAME 4/29 5/12 5/17 6/7 6/21 7/12 7/19 Don Anciaux X X X X X OlE OlE Jerrv Anthony X OlE X X X X OlE Darlene Clausen X X X X X X X Matthew Havek X X X X X X X Jan Leff X X X X X X X Jan Peterson X X X X OlE X X Sally Stutsman OlE X X X X OlE X Joan VandenBer!! X X X X X X X KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member ~p \ MINUTES Draft HISTORIC PRESERVATION COMMISSION AUGUST 10, 2004 - 7:00 P.M. EMMA HARVAT HALL - CIVIC CENTER MEMBERS PRESENT: Michael Gunn, Michael Maharry, Mark McCallum, Jim Ponto, Amy Smothers, Tim Weitzel, Justine Zimmer MEMBERS ABSENT: James Enloe STAFF PRESENT: Sarah Holecek, Shelley McCafferty OTHERS PRESENT: Marlys Svendsen, John Kammermeyer, Darlene Clausen, Dennis Mitchell, Walter Kopsa, Jill Gaulding, Marc Light, Sarah Buss, Julie McNalley, Paula Brandt, Mary Ellen Chudacek, Glen Winekauf, Mike Haverkamp, Helen Burford, Jeff Schabilion CALL TO ORDER: Chairperson Maharry called the meeting to order at 7:01 p.m. ITEMS FOR CONSIDERATION: Eliqibilitv of the Gilbert-Linn Street Historic District for listinq in the National Reqister of Historic Places. Public Hearing: Maharry introduced Marlys Svendsen as the architectural historian who researched the district. Svendsen said the process of getting this area on the National Register of Historic Places actually began nine years ago. She said the first surveying of the Linn Street area began in 1996, the next survey in the north side area began in 1997, and the surveying of the southern town plat was done in 1998-1999. Svendsen stated that the NRHP Multiple Property Document Form report was prepared in 2000. Svendsen said that in 2003 (something here about a certificate for a grant proposal to the State of Iowa and something about the Historic Preservation Commission qualified as CLGs). She said (something here about Iowa City qualified to prepare a grant and approved by the City Council in 2003). Svendsen said she was hired to research this district in September 2003, and on October 13, 2003, the first public information meeting was held regarding this area. She said that notice of the meeting was published in the Northside Neighborhood Association Newsletter. Svendsen said that in April 2004, the Historic Preservation Commission sent out letters to property owners in the neighborhood to notify owners that the Commission was considering nominating this area as a historic district. She said that neighbors were invited to a meeting held during preservation week in May. Svendsen said the meeting focused attention on the area, and she made a slide presentation at the meeting. Svendsen discussed what it means for a property to be listed on the National Register. She said the National Register was established in 1966 as a federal planning tool to help the federal government expend money and carry out its licensing function. Svendsen said the advantages of being listed on the National Register include the investment tax credit that gives a 20% tax credit on federal tax liability for rehabilitation of a historic building, a State tax credit program for rehabilitations of a substantial nature to National Register properties, and a State grant program. Svendsen said that owners of National Register properties are not required to open their buildings to the public. She stated that the federal government cannot tell owners of National Register properties what to do with their buildings, and in fact the buildings can be torn down the day after being listed. Svendsen said that, in a very limited way, a National Register property is protected from federal funding expenditures. She said there is no restriction on the sale or transfer of a National Register property. Svendsen added that there is no free money available to owners from the federal government. Historic Preservation Commission Minutes August 10,2004 Page 2 Svendsen said National Register listing does not directly affect property tax. She said that, based on studies that have been done nationally, neighborhoods that have a National Register designation tend to hold their value or increase slightly faster than the norm or average rate in a community. Svendsen discussed disadvantages of National Register listing. She said the listing does not affect how an owner uses, owns, or transfers a building or property. Svendsen said that in 30 years of working with owners, she has found that they have been pretty satisfied with the result. She said the designation has given owners tax advantages and a sense of pride and encourages general upkeep. Svendsen discussed the proposed Gilbert-Linn Street Historic District. She said research began on this project in 1998. She said she determined how the buildings or potential districts meet the National Register criteria. Svendsen said there were two criteria that applied to this district: Criterion A, which discusses the historic significance of properties and Criterion C, which concerns architectural significance. Svendsen said the next step was to establish an appropriate level of physical integrity for buildings - what kinds of changes are acceptable for a building to be considered contributing and what kind of changes would make a building non-contributing. She said the ideas for this district were laid out during the survey work in 1999. Svendsen said that all the buildings that are at least 50 years old, a requirement of the National Register, were identified. She said a period of significance during which important buildings were constructed and historic trends took place was established and was determined to be from 1840 to 1954. Svendsen said she did a census of the buildings, identifying every building as a primary or secondary structure. She said a designation of contributing or non-contributing was assigned based on age, appearance, original builders, architectural style, and vernacular building form. Svendsen said one of the things that is not looked at is building condition. She said that a building's condition is not sufficient to affect its National Register eligibility, unless the deterioration is significant enough to have destroyed its original integrity. Svendsen said the current use is not considered unless it affects its original integrity. She said that future plans for reuse are also not taken into consideration. Svendsen said that in the case of a historic district, she looks at parking lots and the location of non- contributing structures, with the goal being to have as few of those as possible. She said, however, that if they are located in the center, they must be included, as the district must consist of contiguous blocks. Svendsen said she likes to have at least 70% or more of the buildings in a district be contributing properties and have the district contain a high number of key structures. She said that in the Gilbert-Linn Street Historic District, there are 143 primary and secondary buildings, of which 115 are contributing, and 52 of those 115 are key properties. Svendsen said a total of 28 properties, including just nine primary buildings, were determined to be non-contributing, so that the total number of non-contributing properties is less than 20%. She stated that the boundaries include, with one exception, only buildings that had original residential historic use. Svendsen said the Gilbert-Linn Street Historic District was an irregular shaped neighborhood containing a mix of single-family and double houses, as originally constructed. She said original and early occupants included merchants, brewery workers, retired farmers, and widows, University workers, and brewery owners. Svendsen presented slides showing historic trends in the district. She said the first trend was the stone buildings constructed during the military road era. Svendsen discussed one of the next eras concerning buildings at the south end of the district as it relates to the operation of three breweries in the area. Svendsen said that at the turn of the century, the area took on a new look with the growth of the University and the construction of Mercy Hospital. She said that another facet of the district is evidenced by the pattern book houses and manufactured houses in the neighborhood. Svendsen said she would answer any questions that those in attendance might have. Maharry said that at the end of the discussion, the Commission would vote on the proposed boundaries for the National Register Historic District. He said the Commission would hold a public hearing for the national district and then later hold a public discussion regarding the local district. McCafferty said the Historic Preservation Commission Minutes August 10,2004 Page 3 Commission would determine if the national district, as prepared, meets the criteria for listing on the National Register. John Kammermever, 404 E. Bloominqton, said that he represents several commercial property owners, many of them with properties along North Gilbert Street. He said he understood that as of 4:30, the City Clerk had received 35 letters from property owners in the proposed district in opposition to the district and in opposition to listing on the National Register. Kammermeyer stated that there are two discrepancies between the map and the complete listing of the plan that was sent to Des Moines. He said that the buildings at 225 North Gilbert and 331 North Gilbert are shown as key properties on the local map but are not key properties on the national listing. Kammermeyer said that nine out of 11 of the commercial property owners are strongly opposed to having their properties listed on the National Register of Historic Places as part of the proposed Gilbert-Linn Street Historic District for several reasons. He said the process was flawed, in that no one in the commercial district had any notification of the plan last fall or winter and had no chance for input. Kammermeyer said the commercial owners are a small appendage of the entire proposed district, and removing the commercial area is a matter of fairness and would show the Commission to be responsive to the concerns of the vast majority of citizens in a small, distinct area. Kammermeyer said the commercial property owners have no particular interest in the grants and tax incentives. Kammermeyer said there is a recent historic precedent for excluding the commercial properties from the proposed district. He said that in the fall of 2002, commercial properties were removed from consideration by the Commission as part of the proposed College Hill Conservation District because of concerns regarding the impact of the district on commercial property and land values. Kammermeyer said that in a number of cases, the value of commercial properties may drop slightly after listing on the National Register. Kammermeyer stated that the most important reason to exclude the commercial area is the development of a health care core area around Mercy Hospital. He said that when he was on the Planning and Zoning Commission from 1976 to 1981, the Commission purposely created a commercial belt around Mercy Hospital to encourage development of a health care core area. Kammermeyer said the goal is to encourage development of medical offices and allied health care facilities in close proximity to Mercy Hospital and to encourage Mercy Hospital expansion. Kammermeyer said that Mercy Hospital is an extremely valuable asset to Southeast Iowa. He said that to impose any sort of historic preservation district along North Gilbert by Mercy would have a chilling effect on the continued development of the Mercy Health Care Core Area. Kammermeyer asked the Commission to remove the commercial properties on North Gilbert from the proposed district and listing on the National Register. He said that removal of the properties wOUlld be the most beneficial decision for all citizens of the Iowa City area. Kammermeyer presented the Commission with a list of the commercial property owners that he represents. Darlene Clausen, 505 E. Bloominqton, said she lives in a commercially zoned area, but her house has always been a residence. She said her only disappointment in this proposal is that this would not be a large enough district. Clausen said she would like to see the district extend all the way around Mercy Hospital to preserve the mix of residential and commercial uses that have been there since the beginning. Dennis Mitchell. 122 N. Linn St., said he represents H & G Development, a partnership that owns properties at 214 East Davenport and 420-422 North Linn Street. He requested that those properties not be included on the National Register or in a local district to the extent possible. Walter Kopsa. 130 Ashwood Drive, said he owns properties at 320 and 324 Davenport Street. He said he assumed this is just a first step in creating a local historic district, which would impose restrictions on what can be done with the buildings. Maharry said that is correct, and the first step will be the next public hearing. Historic Preservation Commission Minutes August 10,2004 Page 4 McCafferty said the purpose of the informal discussion is to determine whether the Commission wants to pursue a local district. She added that listing on the National Register confirms that the area meets the criteria of the State Code for a local district, but the Commission is under no obligation to recommend it as a local district, nor does a local district have to correspond to the National Register. Kopsa asked if there has ever been a National Register district that has not been followed up by a local district. McCafferty said that in Iowa City, the districts all correspond at this time. She said that is unusual in Iowa. She said the ultimate decision would be in the form of a rezoning by the City Council. Kopsa said he is opposed to a National Register designation and a local historic district in this area. Zimmer asked Kopsa if he opposed the district because of the restrictions a local district would put on his ability to change his property. Kopsa said that is his primary reason for opposition. He said he has always maintained his properties. Kopsa said he pays his property taxes and would like to be left alone. Mollv Ravmer said she owns a property at 324 Church Street. She asked what the difference is between a key property and a contributing property. Svendsen stated that a key property has a level of integrity that is higher or the historic or architectural significance is greater. She said a key property might be eligible for the National Register as a property in its own right. Svendsen said a regular contributing property probably would not be eligible individually. She said there is a listing in the National Register nomination that contains a determination about every property, and McCafferty would distribute copies to those interested. Raymer asked what kind of restrictions there would be on maintenance of the buildings in the area. Svendsen said there are not restrictions on what can be done to a building in a National Register district. Raymer asked for examples of restrictions in a local district. McCafferty showed slides of acceptable changes in current districts. She said a local district is a rezoning process that is considered by the Historic Preservation Commission, the Planning and Zoning Commission, and the City Council. McCafferty said the reason for the long process is that local district designation does impose restrictions on what can be done to a property. McCafferty said that generally, anything that would affect the exterior of a property that would require a building permit would require the homeowner to go through a process called historic review. She said that for a major project, review by the entire Commission is required. McCafferty said that if the project does not affect the appearance of the property, the chair and staff can review the project and issue a certificate of no material effect. She stated that the review process typically takes two weeks. McCafferty said the two most controversial items are windows and siding. She said that within B historic district, windows cannot be replaced with vinyl windows, and vinyl siding cannot be applied to properties within a historic district. McCafferty said the Commission does not review paint color, shingles, or typical repairs not requiring a building permit. She said the guidelines are not intended to prevent routine maintenance of the property. McCafferty said the guidelines are intended to manage changes to historic properties to ensure that the changes are compatible with the character of the district. McCafferty said that some people are under the impression that the guidelines are intended to fix the neighborhood in time or that changes have to mimic the historic building itself, which can be more expensive. She showed four examples of additions. McCafferty said many people are unable to hire an architect or draftsman, so the Planning Department made a specific effort to hire someone with architectural expertise so that the planner can assist the owner in ensuring that the project meets the guidelines prior to going before the whole Commission. Regarding the guidelines, McCafferty said the guidelines for a historic district are more restrictive than for a conservation district. She added that most homeowners making substantial changes to their houses want to do a project in a way that is similar to the existing house. McCafferty said the project should be sympathetic to the structure but need not necessarily copy all of its details. She said that all the guidelines for alterations, new construction and demolition are available in the Historic Preservation Handbook, which is available on the City website or through the Planning Department. McCafferty said the guidelines mostly deal with more traditional approaches, but there is flexibility for more creative solutions. Historic Preservation Commission Minutes August 10,2004 Page 5 McCafferty said that since the Commission was established in 1986, the Commission has reviewed 198 projects. She said that of those reviews, three of them, 1.5%, were appealed to City Council, and all three were supported by City Council. Jill Gauldino, 225 E. Davenport, said that neighborhood homeowners are grateful that people have gone through this process to try to get this area on the National Register. She said she is very much in favor of the district. Gaulding said that for those who are opposed to the district, it might help to know that it is not her intent to keep property owners, particularly owners of commercial property, from doing what they want to their properties. She said the whole reason she lives in this neighborhood is that she likes the diverse neighborhood and likes the mix of residential and commercial properties. She said she has nothing against people making smart use of those properties that are near Mercy. Gaulding said she hoped this could proceed in a cooperative spirit and that people will have some good faith that a district would not mean the end to all financially beneficial uses of these properties. She said she hoped the Commission would vote in favor of this. Marc Liqht. 225 E. Davenport, said he believes strongly in having residents living downtown. He added that it is a big benefit for the businesses downtown. Light said one of the advantages is the historic buildings, and if people want a vibrant downtown, maintaining the historic nature of the residential areas is crucial. He said he supports this process. William Lake said he and his brother own a key property at 404-404 1/2 East Davenport. He said he is opposed to the National Register designation. He said he doesn't plan to do anything to the property, but the prohibitive costs to paint a property versus side a property, or whatever the case may be, should be the owner's decision. Lake said that some of the older buildings have to be painted much more often than newer properties. He said the owners should make the decisions about their buildings and no one else. Sarah Buss. 416 N. Linn, said she supports this proposal and said she is grateful for the hard work that has been done. She said she enjoys living in this neighborhood precisely because of the interesting mix of commercial and residential and families and students living there. Buss said there is a certain amount of fear that control over decision-making regarding how houses are changed will be taken out of the hands of those who should have it. She said citizens always have to get permits for various things in any case, so that as a community, we have agreed that there are standards and limits. Buss said this all has to be in a context of what kinds of guidelines and what kinds of control should be imposed. Buss said that it would be beneficial to hear from some representative sampling of those who have gone through the process, including the people who appealed to City Council. She said that there is a degree of uneasiness about what the guidelines would mean, and that information would be helpful to those who are opposed to this proposal. McCafferty said that what the Commission will decide at the meeting is a determination of the eligibility of this district. She said that because the primary concern is restrictions and eventual local designation, the Commission chose to put on its agenda the opportunity to discuss local designation. McCafferty said this is only the first of several meetings at which a local designation will be discussed, if the Commission chooses to proceed with that. Maharry said that in April he began asking applicants, after the Commission had made its decision on their applications, to freely give their opinions about the process. He said that information is available in the minutes of the Commission's meeting. McCafferty said she is currently preparing a survey to send to those applicants who went through the process. Julie McNallev, 317 Fairchild St., said that she and her husband absolutely support this process and this designation. She said one of the things that comes to mind when thinking about this is all of the work that is going into the Peninsula right now to try to replicate the neighborhood she lives in. McNalley said it makes perfect sense to do what we can to preserve the existing neighborhood so that we don't have to Historic Preservation Commission Minutes August10,2004 Page 6 raze it and then try to rebuild it. She said it seems normal and natural to continue to support the North Side and its integrity, since it is the original version of the Peninsula Neighborhood. Paula Brandt. 824 N. Gilbert, said she walks through this neighborhood every day. She said she is supportive of this. Brandt said that historic districts, whether national or local, are gifts that the City gives to the residents and community of Iowa City. Brandt asked why Pagliai's Pizza was not in the district. Svendsen responded that the building is obviously individually eligible for the National Register and would be a key structure if it were in a historic district. She said that in this initial effort in looking at the North Side, the goal was to look at buildings that were originally constructed as residential properties, not commercial. Mike Brennan. 1207 Sevmour, asked if there was any follow up to his question at a previous meeting regarding potential adverse income tax consequences of National Register designation. McCafferty said she received an e-mail from the IRS' specialist in historic preservation. She stated that the provision Brennan questioned, Title 36 of the CFR 62.2C is an outdated National Park Service regulation that has not been amended to keep up with the Internal Revenue Code. McCafferty said the Internal Revenue Code will prevail, and the cited regulation is of no practical effect. Holecek said the provision is a National Park Service regulation that refers to tax code provisions that have not been updated. She said the updated tax code provisions have eviscerated any distinctions that were made by that particular regulation so that in effect, that regulation has been done away with. Brennan said that for some of the tax credits and benefits available, the treasury regulations talk about the functional equivalent of granting easements or restrictive covenants in order to receive the benefits of those tax credits, and those would be restrictions on property rights in order to get the tax benefits. Svendsen agreed that there are strings attached. She said the Internal Revenue Code establishes provisions for owners of National Register listed properties to grant a preservation easement or preservation covenant. Svendsen said the language in those covenants is very specific, and they generally relate almost exclusively to the exterior features of a building unless the building has Important interior public space. Svendsen said that when that easement is granted, the owner of the property gets a tax benefit based on the value of the donation. She said that value is determined by subtracting the value of the property with the easement from the value of the property without the easement. Brennan asked if the local property assessment would be reduced accordingly with the value of the easement that has been lost. Svendsen said she could not answer because property tax values are based on what local municipalities choose to do, but she said she could not imagine that an owner could not sustain an appeal that would reduce the value of the property based on the granting of an easement. McCafferty added that under Iowa state law, counties can exempt properties from the increase in value from a substantial rehabilitation on a National Register property. She said the increase is not taxed for a period of four years, and the value is then increased until during the seventh year the owner would be paying taxes on the full assessed value. Svendsen said that one of the tests of that requirement is that the rehabilitation cost has to be an amount greater than or equal to the adjusted basis of the property. She said that may be more difficult in Iowa City than in other communities in the State. Marv Ellen Chudacek. 34 Bedford Court, said her family owns the property in the 200 block of Gilbert Street. She stated that a lot of these properties are not owner-occupied. Chudacek said she grew up in this area, but now that she is a landlord/owner, she is trying to maintain and upkeep the property. She said the idea of having more restrictions won't work. Chudacek said that a lot of the private landlords won't be able to maintain their properties because they won't be able to afford it. She said that by having a commercial property that she doesn't live in, the landlord can't afford to upkeep the property the way it should be if this passes. McCafferty stated that if this goes forward to the local ordinance process, property owners will receive notification of the public hearing and any meeting before the Historic Preservation Commission, as well as the Planning and Zoning Commission, and it will also be advertised in the paper. Historic Preservation Commission Minutes August 10,2004 Page 7 McCafferty said that she researched how many building permits were issued within the residential portion of this area that would have required historic review and also how many houses have vinyl siding or vinyl windows, which would also have required a permit in a district. She stated that in a 12-year period, considering 85 different properties, approximately 34 of the projects would have required review by the full Commission and about 20 more projects would most likely have received a certificate of no material effect and could have been approved by the Chair. Chudacek said she would not now need a permit to install vinyl siding and windows on her property, but she would if this were a district. McCafferty said a permit would be required for this in the future if this was designated a local district. Glen Winekauf said that he represents Mercy Hospital. He stated that Mercy Hospital is both directly and indirectly affected by the proposed Gilbert-Linn Street Historic District. Winekauf said it is directly affected to the extent that the boundaries of the district have been drawn to include the most western portion of Mercy Hospital's campus, involving property that is currently used as the emergency room parking lot. He said that the parking lot is considered a non-contributing property to the historic district. Winekauf said that Mercy Hospital is indirectly affected by the historic district to the extent that it incorporates properties that are immediately adjacent to Mercy Hospital's campus. He said that Mercy Hospital greatly respects the purpose and the mission of the Historic Preservation Commission and the community benefits that can be gained by preserving historic structures. Furthermore, Winekauf said that Mercy Hospital understands that Mercy Hospital's campus is located near a residential area, and Mercy Hospital wishes to be both a good neighbor and respectful to the historic structures. He said that Mercy also has a very important and critical community health care mission to perform and believes that being a good neighbor, respecting historic properties, and performing its community health care mission are not incompatible. Winekauf said that in the present circumstances, the boundaries of the proposed district incorporate principally residential zoning uses and a very limited number of commercial use properties. He said that a district crossing use boundaries might have been anticipated to have created different concerns among the different constituents. Winekauf said that while on one hand, including properties on the National Register would appear to be beneficial, on the other hand, it is a likely outcome that the federal district will become a local district, where benefits to some may become restrictions to others. Winekauf said that, unfortunately, the district incorporating both residential and commercial uses has resulted in a somewhat adversarial response, because the owners of the properties have different views as to the importance or the significance of the federal classification. He said that Mercy believes that it is awkward to place the owners of commercial properties and the owners of the residential properties in this situation. Winekauf suggested that the Commission consider drawing districts that do not cross over from residential to commercial uses, and in this instance, the Commission could have proposed two separate districts: one incorporating all of the residential properties and the second incorporating all of the commercial properties. He said that had that been done, the residential owners and the commercial owners would not have taken sides but rather each of the districts could have been evaluated on its own merit by the owners having the same or similar permitted uses. Winekauf said that if in this instance the opposed district had been bifurcated into two, he suspected that the residential district may have been acceptable to a large majority of the residential owners and that the commercial district would not have been acceptable. He said that while at first glance it may appear that the purpose of historic preservation has not been served in the commercial area, this is not necessarily the case. Winekauf said that two of the key properties within the commercial area are already on the National Register andlor designated as local landmarks. He said this also would not preclude any individual property from being designated either nationally or locally. Winekauf said that Mercy Hospital's general position regarding its campus and surrounding commercially zoned properties is that it would like to avoid imposing any new restrictions that are not already inherent in the current zoning classification. He said the community is growing, and the demographics of the community are such that health care needs will continue to grow. Winekauf said therefore allowing maximum flexibility of use on Mercy's current campus is very critical. Historic Preservation Commission Minutes August 10, 2004 Page 8 Winekauf said it has been a long-term objective of the commercial zone around Mercy to create not only an opportunity for goods and services to be provided within walking distance of the residential neighborhood but also to support the use of properties around Mercy for allied health care purposes. He said that imposing restrictions that could limit such use seems to be inconsistent with the broader community interests and the long-term planning for this area. Winekauf said Mercy wishes to be a good neighbor to the immediate surrounding commercial properties as well as to the broader neighborhood while fulfilling its important community responsibilities. He proposed that the historic district should not place one group of neighbors, for example the commercial property owners, against another group of neighbors, such as the residential owners. Brennan said it is incumbent on the historic preservation to look for solutions that are acceptable for all good neighbors. Mike Haverkamp. 109 N. Van Buren St., said his parents own the property at 619 North Linn Street. He said that as residents and business owners in the north end, his parents are delighted with the idea of a National Register district and strongly believe this is a good thing for the neighborhood. Haverkamp read from a book published by the Chamber of Commerce in 1926, Iowa City, Iowa's Ideal Home City "With its broad avenues, shady lawns, and attractive residences, Iowa City may be accurately characterized as a city of beautiful homes. Unlike many cities of its size, its fine residents are not merely confined to a few mansions but include hundreds of medium-sized houses of modern architecture and well-kept appearance. Rigid building restrictions prevent commercial enterprises from invading residential districts. " Haverkamp said, considering the history of development, residential and commercial always go hand in glove. He said the Commission will face the hard decision in how to put that together, but he hoped that in taking a look at the history of the area as well as future needs, the Commission would come up with the right decision. Helen Burford. 604 Ronalds, said she lives in the north side but not in this district. She asked that when the Commission considers whether to proceed with the nomination for National Historic Register, it consider how important the cultural history is and how at this moment in time Iowa City is about to consider this area as being part of the cultural district of Iowa City. Burford said it seems that celebrating the history of the area, be it commercial or residential, is important, and having it on the National Register would only enhance Iowa City as a whole. Public hearing closed. Rezoninq of the proposed Gilbert-Linn Street Historic District. or portions of the proposed district. for desiqnation as a local historic district. Public hearing: John Kammermever said that as a commercial property owner, he would be totally and unalterably opposed to any local district over his property, and he said there are eight other commercial property owners who feel the same way. Maharry said the boundaries for the local district would not have to be the same as those for the National Register district. He said the Commission would receive and consider all input from residents regarding desired inclusion or exclusion of their properties. Maharry asked Kammermeyer if one of his reasons for opposition was the possibility of devaluation of commercial property. Kammermeyer said that is the case even with the national designation. He said these commercial properties are pending redevelopment within the next five to ten years, when they will become possible office spaces or part of Mercy expansion. Kammermeyer said he has had offers from several sources to purchase his property. He said as soon as those sources heard there could be a National Register designation, the developers said they were no longer interested in the properties. Historic Preservation Commission Minutes August 10,2004 Page 9 Kammermeyer said he does not plan to make any changes to his property. He said his office site is not of any contributory value as far as he is concerned. He said it is a wood frame building with stucco siding. Kammermeyer said it has been seriously, radically altered since it was built. He said he does not want anyone interfering with what he can do with the property. Kammermeyer said that if the residential property owners would like to have their properties as part of a district, that would be fine with him, but the commercial property owners just want out. McCafferty said that City staff is currently working on rewriting the entire development code. She said that once that is complete, the City Council has directed staff to work on the Central District Plan, which would incorporate this older area of Iowa City. Kammermeyer said the commercial owners have been operating for 27 years on the basis that this is a medical health care core area and commercial office area for redevelopment. Maharry said that is a very important item for consideration with regard to the future of the north side. Ponto said that one option would be to draw the boundary along the zoning line between the commercial and residential areas. He said that key contributing structures to the south could always be considered for stand-alone landmark consideration. McCafferty showed a graphic relating the process of creating a local historic district. She said that the architectural surveys of the neighborhood and recommended districts are completed as necessary to substantiate that this meets state code, which has also been done. McCafferty said the rezoning process then begins. She said the maps and district guidelines have been prepared. McCafferty said that the Historic Preservation Commission will hold a public hearing, and there may also be public information meetings before the public hearing. She said the Commission votes to recommend to the Planning and Zoning Commission a particular district proposal. McCafferty said that property owners are notified by mail of the Historic Preservation Commission and Planning and Zoning Commission meetings. McCafferty said the Planning and Zoning Commission typically holds two meetings on this issue. She said if the Planning and Zoning Commission recommends this to the City Council, the City Council holds three meetings before the City Council votes to adopt this or reject the district. Gunn said that the last district that was passed was College Hill, and it took approximately nine months to do the local district. He said that during the process, changes were made to both the guidelines and the district outlines. Gunn said that process tends to ease a lot of concerns about what a district is and what the restrictions are. Gunn said the National Register nomination comes as a bit of a surprise to some people, but it does not contain the regulations. He said he sees the National Register nomination as something that does not produce any harm but is only beneficial. Gunn said he was therefore never concerned about the commercial property being included in that. Gunn said that as a local district, however, there is a significant difference when it comes to the regulations. He said there is a very legitimate concern about what could happen in a local district, but he can separate it pretty clearly from a national district. Gunn said there is a long process to get to a local district, and at the end of that process, then some authority is given to the Historic Preservation Commission, but not until the end of that process. He said the Commission hasn't even really started that process yet. Gunn said that for the local district, the concerns generally fall away as the meetings and changes proceed. Maharry said he would like to discuss recommending the district without including the commercial areas. He said there is not support locally from the commercial owners for a district in that area, and the Commission needs to be responsive to that. Weitzel said he agreed but said the Commission needs to decide what it will do with key properties. He said the Commission has the responsibility to make sure it isn't losing valuable historic resources. Weitzel said it is important to point out that the National Register nomination was not an attempt to push through a local district. Historic Preservation Commission Minutes August 10,2004 Page 10 Chudacek said, regarding the key properties in the commercial area, that in the half block where the Foxhead is located there are four buildings on three lots, and two of those buildings are non-conforming. She said it can only remain that building as long as the current business owner runs the business. Chudacek said that when the current owner stops owning the business, the building will have to be torn down, because it is too small of a building to be anything according to zoning. Holecek said, with regard to non-conforming uses, they do not attach to a particular person. She said it goes with the use so that the use could survive the person or be conveyed to another person to continue to operate that use. Brennan asked if there was any overlap between the proposed district and the north side district that was proposed 15-20 years ago. Svendsen said that in the early 1980s an analysis was done and a National Register proposal was done for a much larger area than this. She said that since then, based on the comprehensive historic preservation plan approved in 1991 by the Historic Preservation Commission, the whole area was resurveyed. Svendsen said it was determined that there are historic districts within the North Side, but it would be better to approach them based on more consistent and cohesive historic trends and building qualities. Brennan suggested that a comparison be done on the overlapping areas to see how the area has changed in the last 20 years to see what resources have been lost and what resources have been gained. Public hearing closed. Svendsen said that the Commission has the purview to comment for submission to the State on anything in the 38-page document. McCafferty said the Commission is making a recommendation to the State, and the chief elected official also makes a recommendation. She said the State mayor may not agree with the recommendations. McCafferty said that if both the chief elected official and the Commission were to recommend that this is ineligible, then the nomination would not proceed to the State unless someone within the district would appeal that decision. She said then it would proceed to the State, and if the State Review Committee recommended the proposal, the State would then send it on to the National Park Service for its opinion and potential listing. Weitzel said, clerical errors aside, the proposal is a professionally prepared document. He said Svendsen is a professional and is trained to do this. Weitzel stated that this is as close to a scientific document, when it comes to history, that one can get. Gunn asked about the number of owners who have opposed the district in writing, as far as the State process is concerned. McCafferty said she did not have updated numbers because letters to the Commission and the City Council were still coming in late today, and she had not had up-to-date contact from the State regarding its numbers. She said that any protests sent to the State have to be notarized, and at last count, the State had 14 to 15 notarized letters of protest. McCafferty said what is required is 51 %, and by her count, there are 80 different property owners, and 41 letters of protest would be required. Gunn stated that historic preservation isn't very well served if this district fails to get National Register listing. He asked what the likelihood of that is at this point. McCafferty said the City has received 35 un-notarized letters. She said that if the State receives letters of protest from 51 % of the property owners, the State Review Committee would proceed with reviewing this to determine whether it is eligible for the National Register. McCafferty said if the State decides to recommend this to the National Park Service, the State requests from the National Park Service a determination of eligibility. She said that if the National Park Service determines the area is eligible, all of the tax credits and benefits would be available to the property owners within the district; however, the district would not actually be listed with the keeper of the National Register. Svendsen said, however, that the requirements for receiving investment tax credits require that within 30 months of completing the tax credit project, the building has to be listed on the National Register. She said that if the property has the status of a contributing structure but not a key structure, the chances of getting the building listed are not high. Historic Preservation Commission Minutes August 10,2004 Page 11 Maharry said the other variable is, if there were some reassurances about areas that will not be considered in a local district, whether those people would send notarized letters to the State. He said it appears that local control of design review is the concern, and if there is a certain number of properties where there is concentrated opposition and those people are assured that their properties would not be in a local district, perhaps the next step of sending the letters to the State would not happen. Kammermeyer said the nine commercial property owners oppose both National Register listing and local designation. Gunn asked Svendsen how to weigh two possible outcomes: 1) the Commission cuts out the commercially zoned properties for the National Register listing and in all likelihood it passes or 2) to have it go forward and the State receives enough notarized opposition that the district will not be listed. Svendsen said there are other possibilities but said that the State Nominations Review Committee (SNRC) is on record as having approved the boundaries as proposed. She said that SNRC looked at all the information provided in the nomination and reviewed it and found the nomination eligible. Svendsen said the State staff examined the boundaries and added that a number of them have lived in Iowa City and are familiar with the area. Svendsen said that SNRC was persuaded that this is an eligible district by the National Register nomination. She said that if SNRC receives a nomination with different boundaries, she recommends that the Commission articulates in its recommendation what it is about those boundary changes that would better serve National Register criteria and requirements. Svendsen said that SNRC will say, despite local concerns, that issues of use, alteration, and design review are to be handled by a separate ordinance known as a local preservation district designation process. Svendsen said there are always factors that go into this. She said Kammermeyer is correct in that there are many potential buyers who see the phrase National Register and have a response that may not be consistent with the facts. Svendsen stated that if this is submitted with boundary amendments, SNRC will look at the logic behind the reasons, and if there are reasons that are related to National Register criteria, then the Commission should go forward. She added that the National Register process is a federal program, and that is why the notification process is administered by the federal agent, which in this case is the State Historic Preservation Office, which is housed in the State Historical Society in Iowa. Svendsen said the first time owners get legal notification is from the State, which is what happened in this case. Svendsen said that if the Commission does not want to offer a reason for boundary changes, that would be its prerogative, but she did not know what the result would be. McCafferty said that if the Commission and the Mayor are undecided about this, the proposal will proceed as is. Maharry asked, if there is consideration for drawing the line at the alley between Bloomington and Davenport, is there is a way to do that which is consistent with National Register standards. He suggested that the Mercy Hospital parking lot at 230 Gilbert Street be eliminated from the district. Svendsen said the justification could be made for removal of the parking lot in that the surface of the street would keep the district contiguous. Weitzel said there is also the reason that there is not a structure there. McCallum said some of the Commission members are looking for compromise. He said the Commission has a history of accommodating the concerns of the commercial property owners on the local level. McCallum said he believes the concern about the National Register designation is misunderstood. Svendsen said she was unaware of the upcoming planning process for the Central District. She said there was always an understanding that the buildings constructed for commercial purposes should be dealt with in a different fashion, because there is a different dynamic to their significance. Svendsen said one possible compromise would be to adjust the boundaries and state that although the Commission believes there may be eligibility for an area south of that particular alley, because community planning is going on for that area right now and the potential is there for evaluating an area adjacent to that area for National Register eligibility at a future date, the Commission would like to draw the boundary in a slightly further northern location and study the area to the south and make a recommendation about that area at some future point. Historic Preservation Commission Minutes August 10,2004 Page 12 Svendsen pointed out, however, that there is a property owner in that area that fully supports designation, and right now that owner stands to have his property designated and receive an approximately $2,500 value, which would be the cost of preparation for individual nomination for the building. She said that would be the Conrad-Graff house, and it would be individually eligible for the National Register. Svendsen said that property owner could move to appeal to the State any decision to sever that area from the district, as could any property owner in that district. Maharry asked if it would be possible to consider incentives for commercial property owners whose properties are individually eligible for National Register listing to have the costs of such listing covered by the City. Smothers said she would have a problem with changing the boundary and cutting off the southern end, as there would be key, contributing buildings that are part of this context off by themselves. Weitzel said that all but two of the properties are contributing and almost all of them are key. MOTION: Zimmer moved to recommend to the State the approval of the Gilbert-Linn Street Historic District for listing in the National Register of Historic Places and the document as prepared by Svendsen for submission to the State, subject to the correction of typographical errors and removal of the parking lot at 230 North Gilbert from the district. Smothers seconded the motion. McCallum said he was looking for more of a compromise, and he would therefore not support the motion. Zimmer suggested making any compromises in the local district. McCallum said he has seen that happen based on prior experience. He said the State still has the authority to send this on as it was originally proposed anyway. Weitzel said he believes the Commission has an obligation to the property owners who stand to not only lose the fee to register their properties individually but also would lose the tax incentives for rehabilitation if their properties are not listed. Zimmer agreed and said she did not think the proper education regarding the tax incentives is out there, especially for commercial properties. She said she would like to have the time to present that to people and said that just being on the National Register allows that discussion to take place and the possibilities to exist. Maharry said he would oppose the motion, because he would like to see Svendsen's proposal considered. Maharry said that if there is really going to be a discussion about the Central Business District and its future use and future use around Mercy Hospital, then the Commission does not need to act as hastily. He said that if that future use determines that there is indeed an area for a national district at that time, then the Commission can certainly make a proposal to extend the district. Gunn said he would oppose the motion on the table. He stated that if and when the local designation is done, he does not think the commercial properties will be included. Gunn said he thinks they will not be saved from destruction if the owners choose to sell them or tear them town. He said there is some calculated risk to getting the rest of the district in place. Gunn said he would like to move forward with Svendsen's suggestion. He said there is a lot of property that definitely should be protected and the majority of people want it protected, so the Commission should make sure that happens. Ponto said he opposes the current motion. Weitzel said he also opposed the motion. The motion failed on a vote of 2-5. with Smothers and Zimmer votina ves. MOTION: Weitzel moved to recommend to the State the approval of the Gilbert-Linn Street Historic District for listing in the National Register of Historic Places with the modification that properties south of a boundary of the alley between Davenport and Bloomington Streets at the 300 block on either side of Gilbert Street be excluded, with the understanding that this area is under further study and that the Commission will attempt to compensate through grants or other sources those property owners who would like individual listing and subject to the correction of typographical errors in the document to be submitted to the State. McCallum seconded the motion. Historic Preservation Commission Minutes August 10,2004 Page 13 McCafferty said this motion would exclude only the commercially zoned properties. Maharry said this seems to be a favorable outcome, as long as the Commission tries as hard as possible to incentivize those who wish to have their individual structures nominated. The motion carried on a vote of 5-2, with Smothers and Zimmer votina no. CONSIDERATION OF A CERTIFICATE OF APPROPRIATENESS: 431 Rundell Street. McCafferty said that there are not specific guidelines for this unusual project so that the Commission must look to the Secretary of the Interior Standards. She read from guideline number nine: "New additions, exterior alterations or related new construction will not destroy historic materials, features, and spatial relationships that characterize the property. The new work will be differentiated from the old and will be compatible with the historic materials, features, size, scale, and proportion and massing to protect the integrity of the property and its environment." McCafferty read from guideline number ten, "New additions and adjacent or related new construction will be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment will be unimpaired." McCafferty showed some slide photographs of the property. She stated that this is a stone Moffitt house. McCafferty said the house is quite obscured from the street. McCafferty showed a walkway to the rear of the property. She said that the entire back of the property is new construction. McCafferty showed where the new wall would be located, saying that the wall would not be attached to the structure. She said the proposal is to use salvaged ashlar stone and limestone as well as a number of salvaged cut stone pieces. Jeff Schabilion. 431 Rundell Street, said he was available to answer questions. Gunn asked Schabilion if he had spoken with the Building Department. Schabilion said he had not yet proceeded to the Building Department, as he was waiting for the okay from the Commission and for the engineer's drawings. He said he did not need a special exception for this project. Schabilion said there are two elements involved with this project. He said one element is a 44-foot long fence that cannot exceed eight feet and runs along the property line. Schabilion said the other element is the accessory structures that cannot touch the fence and are allowed to be 15 feet high. He added that the doors will be made of cedar and will not be functioning doors. Schabilion said the neighbors are aware of the plans and are supportive of the project. McCafferty said in her opinion this project complies with the two criteria from the Secretary of the Interior's guidelines. She said the back of the property has been substantially altered so that there is no issue with loss of integrity. MOTION: Gunn moved to approve the application for the project at 431 Rundell Street, as presented. Weitzel seconded the motion. The motion carried on a vote of 7-0. Maharry asked Schabi ion for his perspective on the application process. Schabilion said it has not been a problem for him. He said getting a building permit and following the aspects of the building and zoning codes are much more difficult. Schabilion said this is part of the process one assumes in becoming part of the district, so he had no problem with it. He added that McCafferty has been very helpful. Maharry asked if there were extra costs for Schabilion to go through the process. Schabilion said that, technically, the $500 for the architect was an additional cost that he would not have incurred had he not wanted to make a good presentation to the Commission. He said he probably could have gotten along without the architect's work but is glad to have it and is not objecting in any way. 724 Clark Street. McCafferty said the application is incomplete and should be deferred. MOTION: Weitzel moved to defer consideration of a certificate of appropriateness for a project at 724 Clark Street. McCallum seconded the motion. The motion to defer carried on a vote of 7-0. Historic Preservation Commission Minutes August 10,2004 Page 14 CONSIDERATION OF THE JULY 22.2004 MEETING MINUTES: MOTION: Weitzel moved to defer consideration of the July 22, 2004 Historic Preservation Commission meeting minutes to the next meeting. McCallum seconded the motion. The motion carried on a vote of 7- Q. OTHER: Maharry said the City Council has directed the Commission to proceed with the Ronalds Street extension of the Brown Street District and the Jefferson Street District. He said he would like to begin question and answer sessions for these two districts, and the Commission could discuss those two districts at its next meeting. The consensus of the Commission was to hold a second August meeting on the fourth Thursday in August. ADJOURNMENT: The meeting was adjourned at 10: 18 p.m. Minutes submitted by Anne Schulte s:/pcd/min utes/hpd2004/hpc08-1 0-04 .doc Board or Commission: Historic Preservation Commission ATTENDANCE RECORD YEAR 2004 Au e:ust 10, 2004 TERM NAME EXP. 1/8 1/22 2/12 2/26 3/11 4/8 4/22 5/13 5/27 6/10 6/14 7/8 7/22 8/10 8/26 9/9 10/14 11/11 12/9 Amy Smothers 3/29/05 NM NM X OlE X X X X OlE X X X X X James Enloe 3/29/06 NM NM OlE X X X 0 0 0 0 0 0 0 0 Michael Gunn 3/29/07 NM NM OlE OlE X OlE OlE X X X X 0 X X Michael Maharry 3/29/05 NM NM X X X X X X X X X X X X Mark McCallum 3/29/06 NM NM X X X X X X X X X X X X James Ponto 3/29/07 NM NM X X X X X X X OlE X X X X Paul Sueppel 3/29/06 NM NM OlE OlE X X X X X X 0 X 0 --- Tim Weitzel 3/29/05 NM NM X X X X OlE X OlE X X X X X Justine Zimmer 3/29/07 --- --- --- --- --- OlE OlE OlE X OlE X 0 0 X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting DRAFT POLICE CITIZENS REVIEW BOARD DrnJ MINUTES - August 10, 2004 CALL TO ORDER: Chair Loren Horton called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Candy Barnhill, Greg Roth, Loren Horton, and Roger Williams MEMBERS ABSENT: John Stratton STAFF PRESENT: Staff Kellie Tuttle OTHERS PRESENT: Capt. Tom Widmer of the ICPD and citizen Kevin Halstead CONSENT CALENDAR Motion by Williams, seconded by Roth, to adopt the consent calendar. · Minutes of the meeting on 07/13/04 · ICPD General Order #98-02 (Policy Operating Procedures Manual) · ICPD General Order #00-02 (Harassment and Sexual Harassment) Motion carried, 4/0, Stratton absent. NEW BUSINESS Proposed chanqes to Standard Operatinq Procedures. The Board received a draft of the proposed changes to the Standard operating Procedures. The following additional suggested changes will be reviewed in September: 1. On the cover sheet spell out Police Citizens Review Board instead of PCRB then follow with (hereafter referred to as PCRB or Board). 2. Section I. Complaint Process was to add "complaints about alleged" before police misconduct on the third line of the first paragraph. Also to take a look the first sentence of the same paragraph referencing "community standards". 3. Subsection A under the Complaint Process between number 2 & 3 adding a section regarding how/when complaint deadlines are established/specified by ordinance. 4. Subsection A number 4, changing the sentence to read "A copy of each complaint filed shall be provided to Board members in the next meeting packet." 5. Take a look at the placement of numbers 5 & 6 in Subsection A. 6. Subsection A & B to end in colons, and B to read, "Procedures for complaints subject to summary dismissal follow:" 7. Subsection B, number 2, second line to read, "shall include a cover letter from the Board indicating that it appears to be an untimely...." 8. Item number 4, subsection B, second line striking out "determine whether the complaint should be" leave in summarily and change dismissed to dismiss, adding "the complaint". At the end of line three striking out "determined necessary". 9. Subsection 8, number 5 to read, "If the Board dismisses the complaint, staff shall:" dropping, "forward the following:", but then adding "Forward" to each of the following steps 1-3. PCRB - Page 2 DRAFT August 10,2004 10. Subsection B, number 5(a)(1) striking "going" in the first line. Number 5(a)(2) also striking "going" in the first line and also striking everything after IC Police Department at the end of the paragraph. 11. The possibility of adding a subsection C to give procedures if the complaint is not summarily dismissed. OLD BUSINESS None. PUBLIC DISCUSSION Capt. Widmer informed the Board that the suggested changes to the General Orders made at the July 13th meeting had been turned over to the training officer for consideration on the rewording. The suggestions have been noted and will be taken under advisory. BOARD INFORMATION Horton announced that the City Council had appointed Elizabeth Engel (Beth) as the newest Board member starting September 1. She is a retired elementary school teacher and he has worked with her on other committees before and she is very responsible and productive person that will be a good addition. Horton also handed out (4) articles for Board information as follows: 1. New Des Moines Police must take Spanish course 2. Johnson County man sues Coralville 3. W. Branch man sues two officers after May arrest 4. Man sues officer for excessive force STAFF INFORMATION None. EXECUTIVE SESSION Not needed. MEETING SCHEDULE · September 14, 2004, 7:00 P.M., Lobby Conference Room · October 12, 2004, 7:00 P.M., Lobby Conference Room · November 9,2004,7:00 P.M., Lobby Conference Room · December 14, 2004, 7:00 P.M., Lobby Conference Room ADJOURNMENT Motion by Barnhill, seconded by Roth, to adjourn. Motion carried, 4/0, Stratton absent. Meeting adjourned at 7:55 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2004 (Meeting Date) TERM 1113 2/10 3/9 4/13 5/11 6/8 7/13 8/10 9/14 10112 11/9 12/14 NAME EXP. Loren 9/1/04 X OlE OlE NM X NM X X Horton John 9/1/04 X X X NM X NM X OE --- --- --- -- Stratton Greg Roth 9/1/05 X X X NM X NM X X Roger 9/1/05 X X X NM X NM OlE X Williams Candy 9/1/07 X X X NM X NM X X Barnhill Elizabeth 9/1/08 --- --- --- --- --- --- --- --- Engel KEY: X = Present 0 = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member