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Home My WebLink About1996-10-21 TranscriptionOctober 21 1996 Council Work Session page 1 October 21, 1996 Council Work Session 7:00 PM Council: Nov, Baker, Kubby, Lehman, Norton, Thombeny, Vanderhoef. Staff: Arkins, Helling, Woito, Karr, Miklo, Yapp, Boothroy, Yucuis, Fosse, McClure. Tapes: 96-121, Side 2; 96-125, all; 96-126, all. Review Zoning Matters 96-121 S2 a. Consider a motion setting a public heating for November 4 on an ordinance amending Title 14, Chapter 6, Article J, entitled "Overlay Zones," Section 2, entitled "Planned Development Housing Overlay Zone (OPDH)," subsection D, entitled "Regulations," to indicate that parking reductions may be approved for non-residential uses as part of a Sensitive Areas Overlay rezoning. Miklo/This first ordinance ...p.h. on ordinance amending the overlay provisions of the Zoning Ordinance to reflect a recent amendment to the Sensitive Areas Ordinance.... We would allow a reduction of parking requirements for industrial and commercial developments if they occur in an environmentally sensitive area. b. Public heating on an ordinance amending Title 14, Chapter 7, entitled "Land Subdivisions," Article A, entitled "General Subdivision Provisions," Section 4, entitled "Establishment of Control," pertaining to City review of subdivisions located within two miles of the City's boundaries. Miklo/P.h. on an ordinance amending the subdivision regulations pertaining to review of subdivisions within two miles ofthe city limits ...... c. Public hearing on an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article M, entitled "Accessory Uses and Buildings," Section 1, entitled "Permitted Accessory Uses and Buildings," to allow satellite receiving devices smaller than one meter in diameter in any yard or on the roof of any structure in residential areas. Miklo/The next three items c., d. and e. are p.h.s related to the Telecommunications Act. Item c. pertains to smaller satellite dishes, 1 meter or less in size in residential zones ..... anywhere on the property. Larger satellite dishes would be regulated as they are now ..... Vanderhoeff ..... there seems to be some difference when you get back to the written ordinance. It doesn't mention the large... It doesn't talk about it in the lower section of this ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 2 Nov/Says something like the larger ones are limited to the back only. Vanderhoef/Then when you get into the text of the thing, it talks about just having the light and air.... health, safety and aesthetics and that is not written in the ordinance itself. So I wondered if it ought to be in there? Miklo/John Yapp... did the research on this. He is the associate planner ..... I believe the reason for that is we're discontinuing our current regulation in that regard. We are not revising the regulation of the larger satellite dishes. Vanderhoef] Vanderhoef/It is confusing not to have them both there together ..... Other question is what about the liability when we are talking about putting it on the public zone? Miklo/In terms of the antennas or the cellular towers? Vanderhoef/...either one when they put them onto public land. Then would there be a compensation fee for that and would there also be any stipulation of their removal if the company changes? Miklo/ In terms of towers on public property, there would have to be a lease agreement with the city ofthe county of school district, whatever agency has the property. So there would need to be an agreement which would specify compensation ..... could also specify removal when the towers is no longer needed or abandoned by the user ...... Vanderhoeff And insurance, too? ...... Miklo/In terms of liability? Linda, is that something that we would include in the lease agreement? Woito/Ordinarily, it would be lease agreement. I mean you could require it by ordinance but the amount that you are going to require will depend on how the risk managers see the risk in terms ofthe levels of liability, comprehensive liability we require. Kevin has a Class I, II, Ill, etc. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 3 Norton/ I am still not sure... the text of the ordinance.... 5c ...... There is a sentence in there that mixes towers and satellite receiving dishes and I don't understand why towers is in that one. In paragraph 3 of the ordinance it says ...... does that mean towers larger than I meter? ......You are talking just about dishes, I think, right there? Nov/Yeah, the receiving devices, not the towers ...... Norton/I understand that but why is towers even there at this point? Are towers also eliminated? Kubby/Towers are not mentioned in that particular ordinance. Miklo/John Yapp... did quite a bit or research on this. Norton/"Communication towers and satellite receiving devices larger than I meter in diameter in residential zones.? John Yapp/This ordinance... only changes the restrictions of satellite receiving devices or satellite dishes.... the current language in our code reads communication towers and satellite receiving devices are restricted to the rear yard, that is a paraphrase. The language for the communication towers does not change. They are still restricted to rear yard in residential zones as an accessory use to the household. It is usually ham radio. Norton/ Yapp/The change is dishes smaller than a meter in diameter are allowed. Norton/That comes in the next paragraph .....right? Yapp/Right. Lehman/Why are we not allowing dishes on the tops of commercial buildings? Yapp/We are as accessory uses to the commercial business. Lehman/I think it should be. MJldo/This provision applies to residential. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e4 Yapp/The only changes comes in residential zones. Kubby/I have a last question about allowing them as a special exception in the Public zone and in some of the minutes people were saying that they might not want to allow them in parks or certain kinds of high density use of public spaces like the ped mall and I don't really see where in the ordinance it gives direction to the Board of Adjustment in helping make that decision. Because if they can meet all those requirements, is it that we would have to agree to it before it went to the Board of Adjustment with a lease agreement? Yapp/Correct. Any land to be leased, it is publicly owned land and if you would not agree to lease that land based on safety or aesthetic concerns, you would not have to. Miklo/Also the special exception process directs the Board to look at surrounding circumstances ..... Nov/But if that Board has the final say, I agree with Karen. We should somehow have the city council involved in it. Kubby/....I would mind making it more explicit in the ordinance so that it is not only the agreement with us but the agreement with school board or the county or any other place in the city that would have some control up front ...... But if we know we don't want these in certain places now, is it an option to put it in the ordinance. Yapp/I believe this council would have control over Iowa City owned land ...... Nov/It says the Board of Adjustment may put restrictions on it. It does not say the city may put restrictions on it. Yapp/The Board of Adjustment could through the special exception process on any publicly zoned land. Or the lease agreement, if the state owned the land or it was federally owned land, that entity would control the lease ...... Kubby/Without this ordinance, can there be... towers and satellite dishes in the public zone? Nov/It would seem to me this ordinance applies just for city public zones ..... Miklo/It would apply to anything zoned P, public, which includes school district property, the state. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 5 Nov/IfI am the University oflowa... and I decide to put this lease into affect, do I have to have permission of our Board of Adjustment. Miklo/I believe you do .....school district.... Zoning Ordinance... overlay rezoning is necessary .... Kubby/ ....Why can't we put certain restrictions on that right up front as well as going through the special exception? Mildo/ You could ..... Like other special exceptions, there is some latitude given to the Board of Adjustment ..... There is some language in the special exception process which doesn't appear here... specifies that the Board must look at criteria such as neighborhood characteristics, etc., before making their decision. Norton/You don't say anything in here about requirements for a co-location on towers ..... many model ordinances... that go considerably further than what you have done so far. Yapp/We deliberately did not do that here ..... in urban areas the towers are much smaller and with requiting co-location by ordinance, there are many problems with interference.... one company may not wish to lease to another company... interfere with each other's signals ..... Kubby/... in the future... proliferation all over the place .... 1 don't understand this issue enough .... Are we going in the right direction in following federal law? I don't know if there has been enough discussion for me to know. Norton/ Kubby/The second one we could say if they are going to be in the public zone, they have to share... other restrictions on that. Norton/ Nov/... is potential tower... at City High right now. Kubby/ Yapp/They have removed application for that based on changes with the school board. There is no longer support for a tower at that location ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 6 Nov/ Norton/Has the BTC looked at this matter? Helling/The Cable Commission are starting to initiate the process of a broad telecommunications ordinance which would be somewhat parallel to your current franchise enabling ordinance but it would be broader and it would cover all telecommunications except cable. That is to protect our right to regulate the r.o.w. and respond to problems and issues that come up in that regard.... I think the purpose of this is simply to make legal in Iowa City or to take the things out of the Zoning Ordinance that are too restrictive under the current law and that is as far as this goes.... We may come back with further amendments to the Zoning Ordinance. We have also sent this information to our consultants ..... Kubby/I see that in items c. & e. but not in item d. where we are allowing them in the public zone ..... Helling/I don't think it is necessary to allow them in the public zone. I think the purpose there is simply to.... communities can assume more control if they are located there. Kubby/... 1 want to explore. Do we want bigger towers with sharing... or do we want lots of little dishes all over the place? Yapp/ .... We looked at where they were allowed currently. The trend is urban areas is for smaller and more numerous towers ..... Right now they are allowed in Office- Research Park, ID zones and industrial zones. Looking at a map.... there may be about three providers per square mile.... many square miles where they would not be permitted under our current code and we would be open to a law suit... restricting coverage of Iowa City... Of all the zones we could open them up to, we thought the Public would be the most appropriate because we would have an extra level of control over height, color, set backs ..... Kubby/ .....doesn't mean that is the best thing for out community.... I don't know which way is the best way to go .... Vanderboeff Can we go ahead and adopt this right now?... and get more information? ..... Miklo/ Vanderhoeff This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 7 Nov/This does deal with set backs and it mentions aesthetic concerns ..... Can we, at some point later ..... say our aesthetic concerns are such that we don't want more than X towers per square mile or whatever else....? Vanderhoef/...talk about screening .... Norton/ .... ifyou try to restrict the number.... they all have to get total coverage... very difficult business Nov/We can at least ask the question about how far we can go with aesthetic concerns before we get to the poiut of restricting competition ..... Kubby/Big thing is this interference ....If we don't say you have to share, then they are not going to share ..... Norton/... co-location is obviously required in many or some communities. Yapp/If they are using different band widths ..... Kubby/... I would rather kind of do it right the first time .....I prefer to wait until we know more.... on the Public zone. Nov/I am nervous about waiting ..... Miklo/...Board of Adjustment looks at special exceptions very closely ..... Kubby/ Miklo/...height oftowen.. size of parcel... issues that will have to, to some extent, be dealt with on a case by case basis ..... Lehman/Some provision that requires sharing.... and they don't interfere with each other.... I don't know how you do that ....First of all ....I think inclination of private sector will be to cluster those. Kubby/1 don't think they will do it unless there are local ways of facilitating it. Vanderhoe17 Is there any way .....looking at what the maximum size tower could go on a public area? ...... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 8 Lehman/Set back determines- Miklo/I think the lease agreement gives us the opportunity... we can say this is an opportunity to serve you and others.... Public lands vary in size .... Nov/Is the set back of the same height of the tower pretty standard? Yapp/Yes, it is ..... Nov/I would rather have I 1/2 times the size of the tower for set back ..... Yapp/Towers are constructed.... they will collapse inwardly... have 100% height of tower as set back. Kubby/Doesn't sound like people are interested in postponing the public- Norton/ Baker/Language could be put in saying that if so possible, it must be co- Miklo/ Norton/In so far as possible, co-location shall be required or something like that. Yapp/The applicant shall show that co-location is not possible. Kubby/I like that better. Nov/Okay. Lehman/I think that is good. Norton/Okay, that is a step in the right direction ..... Kubby/In a staff report there was mention of many state municipal leagues filing this joint petition to reconsider the permission order... Can we work towards the Iowa League becoming part of that? Yapp/I am not sure if the Iowa League is part of that or not. The National League of Cities is the main group. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e9 Norton/What about tile requirement to clear an unused tower? Yapp/That, again, could be part of the lease agreement or the special exception agreement ..... may be an instance where the city or the state or whatever would want to keep it for their own use and not want it taken down. Kubby/There is also a sentence in here that troubles me. It says," Local governments are no longer able to make zoning decisions based on the environmental affects of radio frequency...." Yapp/According to the federal regulations... that is the case. Kubby/I would like some information about what are the environmental affects of radio frequency emissions. Yapp/According to the research, there are none ..... many communities have raised those concerns .....we require them to meet that standard which is in the federal language. Nov/I will check that with tile Iowa League of Cities... meeting of Urban Mayors this week. Also we have a draft letter to go to state legislators on this issue. Kubby/Naomi, when you open the p.h, will you explain the change that we talked about tonight for d. Yapp/I will have that language ready for you tomorrow. Nov! Yapp/The applicant shall show that co-location is not possible for their particular use. Thank you. d. Public hearing on an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article I, entitled "Public Zone." Subsection 4, entitled "Special Exceptions," to allow communications towers as a special exception in the P, Public zone. e. Public hearing on an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article B, entitled "Zoning Definitions," to add definitions associated with wireless communications facilities, including "communications tower," "communications equipment building," and "communications station." This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 10 f. Consider a resolution approving the voluntary annexation of approximately '7.12 acres located west of Dubuque Street and south of the Iowa River. (ANN96-0002) Miklo/Items f. & g. are the annexation of 7.21 acres to add to the water plant properly. g. Consider an ordinance amending the Zoning Ordinance by changing the use regulations of approximately 7.12 acres located west of Dubuque Street and south of the Iowa River, from County RS, Suburban Residential, to P, Public. (REZ96-0016) (First consideration) Miklo/Rezoning of that property. This is the first consideration of the ordinance and consideration of the resolution. h. Consider an ordinance vacating the portion of St. Matthias' Street (formerly known as St. Mattlfias' Alley), fight-of-way located north of Dodge St. and St. John's Alley, located between St. Clement's Street and St. Matthias' St. (VAC94-0004) (Pass and adopt) Mildo/Pass and adopt of the ordinance vacating alleys in... St. Matthias... also St. John's alley.....We are asking that this be indefinitely deferred until we receive the appraisal which is necessary in determining how much is going to be paid for this particular property. i. Consider a resolution approving the preliminary plat of Meadow View Subdivision, a 32.4 acre, 10-lot residential subdivision located on the west side of Buchmayer Bend at its intersection with Highway I in Johnson County. (SUB96-0013) Miklo/Preliminary plat... 10 lot residential subdivision in Johnson County ..... Kubby/I couldn't tell from the staff report if this was in compliance with the North Corridor Plan ..... Miklo/In terms ofthe North Corridor Plan, it encourages clustering and preservation of natural areas.... This now includes 50% of this property in open space. There is an issue with the intersection of Buchmayer Bend and Hwy 1 ...... We have drafted a letter recommending that the county address that improvement as part of the platting process ..... Kubby/And the person whose land would have to be obtained to make that intersection safe does not want to give up their land for that .... Miklo/We don't have an exact alignment and it may be the reconstruction can occur in the existing r.o.w ..... This repr~ents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 11 Nov/ Miklo/ Vanderhoef/Can you tell me where you are thinking in terms of leaving the r.o.w. for a road going north and one going west? Miklo/(Refers to plat). Vanderhoe171 still have a little concern with the Buchmayer Road kind of thing ..... Is there an)may we can hold that final plat until we have assurance that this intersection might be taken care of? Miklo/We discussed that at some length ..... staff... and P/Z ..... it wasn't serious enough that we could deny the plat in this case. Vanderhoef/Do you have one of the site maps there? Miklo/I am sorry, 1 do not. Vanderhoef/... there may well be other ways that may develop over the years and perhaps only one of the two corners there offof Buchmayer Road would be necessary and the other one could be closed .....possibility that one ofthose two would be better than the other for improvement. Kubby/...fully developed.. both need to be. Vanderhoet7 What I was looking at was to the west and that might be the one that would be developed more. Norton/ Vanderhoe~ ! didn't know what the DOT would be saying about having two. Miklo/They are a considerable distance apart... 1/4/mile. I can measure that .....(refers to plat). Vanderhoff/... any possibility of improving one and choosing which other one has the best line of site ..... ls the north one a better site? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 12 Miklo/I think in this location, given the distance, that two entrances onto the highway is not unreasonable ..... Vanderhoef/ Nov/They might just accept it because it is already there ..... Bob, do you know the correct spelling of Buchmayer. There are two different spellings in here. Miklo/I believe it is :"mey.'" I think the %" is correct .... Nov/All of the text says '"may"'. .....other map says '"mey"' Miklo/We will check on the correct spelling ..... Nov/... be sure the letter gets spelled correctly. Miklo/ j. Consider a resolution approving a preliminary and final plat ofa resubdivision of a portion of lots 5 and 6, Jacob Ricord's Subdivision, a 1.26 acre, 6-lot residential subdivision, located south of North Dodge Court and east of Dodge Street. (SUB96-0022) Miklo/Preliminary and final plat ofresubdivision of lots 5 & 6 of Jacob Ricord's Subdivision ..... 6 lot subdivision.... (refers to map). The subdivision would result in 6 lots on North Dodge Court No new street is proposed ..... because it is a public street we did have to allow access for this particular subdivision. There is additional r.o.w. being dedicated... properties might be assessed for their share of that improvement. Vanderhoef/What does fire protection look like with that narrow street down there by adding this more density? Miklo/Fire Marshall generally like3 to have 20 feet. This is only 16. He did not raise strong objection ..... It is not an ideal situation. Norton/...If this were to be paved, would it terminate at the end of that present house at the end of North Dodge or would it expand? ..... Miklo/(Refers to map) It would depend on what precipitated the paving ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 13 Kubby/(Refers to map). If people start talking about it being difficult to get in and out of there... whose obligation ...... Norton/ Miklo/ l believe it is chip seal surface. Kubby/ Miklo/That intersection, when there are improvements to Hwy l/Dodge Street, those would be taken care of as part of that unless there was a major development proposed in this area ..... Kubby/In terms of the trees ... groves of trees. How is that going to be dealt with? ..... Miklo/As these lots develop, it will be possible to save the trees in the back part of the property .... As building permits are applied for, they will need to demonstrate how those trees will be preserved if they are preserved. That is up to the individual property owners to choose if they want to save those trees ..... In ternis of a grove... if there are significant oak trees... we could specify individual measures for those trees ..... There are no large trees remaining on this property. Kubby/So where does this protection come in? ...... Miklo/If these were oak trees or a large species of trees, at the time of the plat.... specific trees identified for saving. Kubby/So what is out there that specifies size and species? Miklo/There isn't a document that specifies that. The Sensitive Areas Ordinance provides some general language about preservation of groves. Norton/ Miklo/With other developments when trees are an asset... see as valuable for their property. Nov/Is lhere some chance that the street trees will be preserved? Miklo/Given the location of those, it is unlikely in order to construct- This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e14 CHANGE TAPE TO REEL 96-125 SIDE 1 Nov/-in order to conform with the Tree Ordinance. Mildo/No, there are no requirements for trees for residential, s.f. and duplex... in our current Tree Ordinance .... Nov/We don't have any provision to require street trees? Miklo/We do for multi-family, commercial, and industrial. S.f. and duplex are exempt from that ordinance or were never included in that ordinance. Nov/ Mildo/The city forester often chooses to plant trees in those situations ..... Norton/How much total space will you have? ..... Mildo/It varies and there is a diagram ..... Norton/... It looked like an awful tight squeeze ..... Miklo/(Refers to map).... If the street is ever widened to 28 feet with this development, there would be sufficient room in the south half of the r.o.w. to accommodate our standard street ...... Norton/ Kubby/Basically this plat follows all the rules and regulations? Miklo/Right. k. Consider a recommendation that a no-parking zone be established on North Dodge Court. Miklo/A recommendation from P/Z Commission that the city restrict parking on North Dodge Court given its narrow width .....you would direct staff to pursue a study to of that. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 15 1. Consider a resolution approving a final plat of Meadow Ridge, Part 2, a 2.29 acre, 4- lot residential subdivision located on the east side of Dubuque Street south of Meadow Ridge Lane. (SUB96-0021) Miklo/Our last item is the final plat of Meadow Ridge, Part 2 ..... existing house on the property. Three additional lots are being created.... conservation easement is being dedicated in this area... critical slopes ..... Also additional land being dedicated for r.o.w. for future reconstruction of Foster Road. (Refers to map). Nov/And these lots do not access Dubuque Street? Miklo/Technically they do not. Well, they do. It is a service road. They do not access the four lane portion of the street. Nov/I was concerned about individual driveways onto Dubuque Street. Miklo/The frontage road is called Dubuque Street. Nov/ Miklo/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 16 Economic Develolm~ent and Sum~ortive Services Grant 96-125 S1 Nov/... I would like to put Friendship Street before water/sewer rates ..... Boothroy/You all got a copy of the memo that I sent to you briefly describing this. The primary purpose of this grant is to allow public housing residents to become economically self sufficient and the grant is structured in a way that it encourages or requires partnerships between the Housing Authority and other agencies within the community to develop a program by which public housing residents can get certain types of training that will enable them to become economically self sufficient and move offof public housing at some point in the future ..... The Housing Authority is to have the program administration responsibility. The two partners that we have are Mayor's Youth and Institute of Social and Economic Development ..... They are both here to night to maybe give more information about the kinds of activities that they are going to support. Diane Hagerty. Mayor's Youth Program is here and Jason Freidinah is also here to talk about ..... Diane Hagerty/The purpose of the grant is to help residents in public housing become self sufficient. The supportive services... are childcare, employment training and counseling, computer training. some home ownership training, education, youth mentoring, transportation, personal welfare, supportive healthcare and case management....up to $1 million over a three year time period.... $993,125. $120,000 of that would go to the Housing Authority for the administration and of this $47,000 annually would go directly to the residents in a form of a non-taxable stipend which they would receive while they are undergoing training. Kubby/Would Mayor's Youth be direct service providers for those supportive services or would you be coordinating other people...? Hagerty/We would be their direct service providers for the case management and the employment training. The other services would be subcontracted out ..... Thornben~fi Hagerty/It would be offered as needed. We would sit down with each family and develop a case a management plan tailored to what their needs are ..... w ' 9 Norton/Does this mean ne staff for Mayor s Youth ..... Hagerty/This would provide some extra staff people and we are committed to offering those positions to residents of public housing first.... One of the requirements of This represents only a reasouably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 17 the grant is that all public housing residents be offered the opportunities for the jobs that are provided. Norton/ Kubby/Doug, some ofthe people who are on the program to purchase the homes they are living in be offered this? Boothroy/Everybody in Public Housing. We are not talking Section 8 ..... Lehman/ Haggerry/It is a three year grant. Lehman/ Kubby/They are not city positions, they are Mayor's Youth positions. Boothroy/They are not city positions .... Lehman/So at the end of the grant we would not be in the position where we have more st aft't han we have now? Boothroy/Titat is correct. Kubby/Mayor's Youth will have to deal with that quandary ..... Boothroy/1 wanted to give Jason a chance to talk a little bit about his program. Jason Freidman/We are going to partner witIt Mayor's Youth and the Housing Authority to deliver five training sessions, 13 week training sessions, over each year.... very, hugely intensive structured, small group training.... specialized program ..... We will bring in a variety ofother services into that program that are not in our general one ..... helping people see themselves as entrepreneurs ..... Then focus on the actual development of business plans and financial loan packages. Perpetual Savings Bank in Iowa City and Iowa State Bank and Trust are going to participate in a special micro-loan fund that we are going to develop .....make capital available to entrepreneurs that snccessfully go through our program .....Also State of Iowa Depamnent of Economic Development operates some loan programs that are targeted to Iov,, income borrowers who want to start businesses ..... This represents only a reasonably accnrate transcription of the Iowa City council meeting of Oclober 21, 1996. WS102196 October 21 1996 Council Work Session page 18 Norton/ ....Do you actually select.... them on some basis or another? Freidman/We really only want to work with folks that truly want to start businesses ..... weed people out ..... The program itselfwill weed people out... We would like to be able to serve between 20-25 residents per year... start 5-6 businesses out of each pool per year. Norton/ Freidman/ .... family based businesses ..... We are making estimates based on number of resklents in the housing units and looking at our general programs ..... Norton/ Kubby/Doug, do you have a sense ofresidents...? Boothroy/Pa~t of case management will be to sit down with people to figure out where they are going and what they want to do ..... Kubby/Are you saying that there are some residents of public housing who may not be interested in economic development aspect of this in terms of- But they might still receive services from Mayor's Youth? Boothroy/ Absolutely, through case management .... Norton/Does this mean any additions in your staffing? .... Boothroy/No. We are not asking for any additional staff for this... there is no money from the local jurisdiction involved .....They may not award all the funds we request eithc,' .... Kubby/It is a way to provide life skills to residents of the Public Housing Program ...... Boothroy/I Ihmk ... this is a great idea and great program ..... Nov/Dot,g. do you know when you will get an answer on this? Boothroy/{ don't know the schedule tbr review. These applications would be submitted in Des Moines.. deadline.. 29th .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 19 Thomberry/They are taking people from Public Housing and giving them training in entrepreneurship? Nov/Or.... they will give them training in other job skills. Norton/ Thomberry/ Norton/Could be another Heartland Candleworks here, Dean. Kubby/ Thomberry/But do you have to be poor in order to go through this program? Norton/With this grant, yeah. Thomberry/Middle income is screwed. Kubby/ Norton/Part of the spirit of back to working. Thornberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 20 Friendshil)/Shamrock Storm Drainaide 96-t25 S1 Fosse/By now you have got the background information from staff and also you have had input directly from a number of property owners ... Feelings run strong on both sides of this issue and being involved in the project... feelings... legitimate on both sides ..... competing interests right next door to each other..... What we want to do is answer your questions, discuss it with you and hopefully leave with some direction on where to go from here. Unless you would like me to go over some background... open it up and get started Nov/ Fosse/What we have on tile wall over here is a map (refers to map). Downstream end is Shamreck Drive... Friendship Street. Tile upstream end is a culvert that comes off of Peterson Street. A project in mid 1980's took it from clear down Ralston Creek up to this location (refers to map) .....The design around the corner here was not adequate to deal with the velocities .....culvert needs to be cleaned out ....There was a lot of upstream development in past ten years and erosion control wasn't what It should have been... sediments in channel ....Creek leaves a lot of sediments throughout this corridor after tile floods ..... No~o~ Fosse/(Refers to map). Norton/How about on Court and Peterson, do those storm sewers feed this way.'? Fosse/ Jeff McClure/ Fosse/This walershed follows Scott Blvd. up to about Lower West Branch Road ....170 acres. Baker/Could you outline tile high water marks for me9 Fosse/Roughly it is tile colored line there (refers to map). In the upstream portion the channel is a little better defined... Lehman/We have had a lot of problems with sediment in this flat area. How do we think that the same thing won't happen in a pipe? This represents only a reasonably accnrate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e21 Fosse/...crawled through a pipe ..... There are two things working against us in there... a lot of rip rap that is around this comer.... couple of hundred feet downstream... reduces capacity of the pipe... also creates a trap for a lot of sediments .... We need to clean that culvert out with whatever option we choose and hopefully we will be set for at least ten more years. Nov/Which culvert are you cleaning out? Fosse/This one (refers to map) from Shamrock downstream to Ralston Creek. Nov/ Fosse/The erosion has been taking place upstream in the watershed and coming through the backyards and into the pipe. Norton/ Kubby/The creek use to go straight, right? Audience/I have lived there 20 years. It has always curved there ...... Kubby/In any event, the velocity is causing that erosion ..... Lehman/... How do you think that this pipe is going to reduce the sediment? Fosse/It will not reduce the amount of sediment in the water. What it will do is help transport the sediments through the system and down into Ralston Creek. Higher velocity keeps those sediments suspended and smoother interior wall will keep it moving .... Norton/...I counted eight different places where there were substantial blockages in that water way. Fosse/Given a heavy enough rain, all those blockages work their way downstream and accumulate on that grate over the end ofthe culvert and that has been a source of a lot of problems out there and that is where we are going to remain vulnerable .... unless we choose to live without that grate there ..... concerns of the sanitary sewer that passes through this culvert downstream .....It just protrudes into the top of the culvert. Thomberry/...high water mark... Where does that high water come from? ..... This represents only a reasonably accurate transcription ofthe Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 22 Fosse/The water is coming into this end faster (refers to map) ..... There is not much documentation of the water from this creek actually getting into people's homes .... Norton/ Nov/There are sump pumps in these basements. Kubby/Is this considered a drainageway? Fosse/A number of ways to look at it.... Jeff has determined that about 83% of it is already in a pipe... However, by definition of our Sensitive Areas Ordinance that is a sensitive area through there and any of the options that we are proposing do not comply with the Sensitive Areas Ordinance ..... Norton/If you put this in a pipe .....precedence? ..... Fosse/... We did one a few years ago between Court and Mayfield where we enclosed similar situation in this... have had problems upstream with that grate blocking as well ..... Lehman/Will there be a grate at- Fosse/It will tie directly into that storm sewer ..... pipe option, its reliability. We will bring a pipe up. We will tie it directly in the storm sewer.... there will be area intakes along the way. But your main sources of water have a fail safe entry into the culvert system. Lehman/ Fosse/(Refers to map).... 4 X 4 box .....along the way we will put in what are called bee hive intakes ..... Lehman/ Fosse/The ones we usually install, the openings are probably three inches wide ..... Baker/Explain.. ten year solution ..... Fosse/I am hoping that this pipe and if we extend this pipe (refers to map) will go at least ten years if not more before needing sediment removal maintenance. Tiffs represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 23 Kubby/I want to talk about... goal .... I definitely recognize that there is a problem here and there should be some form of public investment. I am not sure it is our obligation to make sure people who have backyards in a drainage way have zero percent standing water in their backyards ..... I am interested in reducing those incidents.... and fixing sedimentation... erosion control.... Do we need to have some kind of regular dredging there to clean out the sediment.. ? Fosse/That is one ofthings... is to get from you what your goals are. There are varying goals among the residents out there ...... What are the goals of the majority of the folks and what we heard is that they would like to maximize flood protection. But by no means was that unanimous ..... Norton/Jeff... one of his surveys... has not yet had any documented reports of flood damage. Fosse/... to houses. Nonon/ Nov/... does need to be widened and deepened... Kubby/I don't think anybody would agree to do absolutely nothing ..... Nov/Then you have to do something to stabilize the walls ..... Fosse/What we would do with an open channel option is first of all is find a channel size that would give us our best performance versus disturbance to the corridor ..... balancing act ...... lay that out .... keep that right up to property lines.... determine a means to protect that bottom fi-om erosion .... side slopes we could control with vegetative cover .... We would need to plan on doing some maintenance because sediments cam~ot be eliminated completely... Kubby/Either option.. there is maintenance.. Vanderhoeff ... what would you hope to get out of the open? Fosse/Open channel last time performed for... 3-5 years. McClure/(Can't hear) This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 24 Thomberry/... How far down towards that drainage ditch does the property lines go? Fosse/Jeff can you go up there and point out where the creek is versus the property lines. Thomberry/ Council/(All talking). Jeff McClure/(Refers to map). It varies back and forth ..... Thomberry/So there isn't a 20 foot or a 50 foot width there that is not in somebody's property? McClure/Probably the biggest deviation is at this point (refers to map). The creek is easily 20 feet on people's properly to the south ..... 10-15 feet ... to the north ..... Baker/I was looking at high level mark in relationship to the houses ..... McClure/ .... more of a vertical grade difference between Friendship Street and the center ofthe creek than there is at Shamrock Drive.... (refers to map). Baker/ McClure/ Norton/ .... open channel, is there anything that can be done with sediment traps at the high end there? ...... Also... channelization ..... Fosse/Right. Through this stretch here (refers to map) we want to increase those velocities to keep those sediments suspended and then when it rounds the comer here we want to control the erosion that wasn't adequately controlled last time. Nov/I think they are going to make that curve less sharp. Norton/Are traps possible in an open channel? Fosse/They are possible in new construction .... looked... at outlet of this pipe ..... If we go the open channel route, do we want to stick with property lines? ......A lot of issues here. Nov/Some of those trees are no~ long life trees ....get our Forester out there ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e25 Norton/What has to be tom up... to put in a pipe or an open channel? ...... Fosse/Let Jeff address that.... this is a preliminary design .....theses are ballpark. McClure/These are ballpark limits ..... (refers to map). The purple line is out pipe ..... need area to work on either side of it.... North end pipe is deep enough.... get sufficient cover over the pipe.... Area where it is flat.... top ofpipe is closer to top of ground... need to grade... positive drainage .....grade 1/2% up .....trees... some of these are the perimeter....those are gone .....(refers to map) ......Trees along the perimeter could be saved ..... Thomberry/Those are pretty good size trees .... McClure/Yes.... largest tree we can put in in Iowa City 4-6 inch diameter. Kubby/....maximize flood protection ..... maybe not offer the high level... have less destruction but still reduce the kind of damage.... not quite as engineered, not quite as big. Thornberry/ Lehman/ Fosse/What you go for is width.... looking for the lowest impact option that will provide some level of flood protection that will improve the channel up to this point where this culvert comes in (refers to map) ..... We can clean out a lot of debris.... We have been horsing around with different design for these grates ..... CHANGE TAPE TO REEL 96-125 S2 Audience/ Thornberry/We have letters from doing nothing... all kinds of recommendations. The neighbors, it is their problem. What is the consensus of what they would like to see? Nov/Most of them are saying that they do like the pipe. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WSI02196 October 21 1996 Council Work Session page 26 Kubby/I have got to look at the whole city and what obligation do we have to totally mitigate it for that kind of cost ..... goals.. within a range ..... I had suggested at last council meeting... try one more time to clarify the goals.... See if the group can come up with something that meets most of the goals .....I am feeling that I don't necessarily feel comfortable with either option ..... Nov/The number of people who really wanted the pipe has decreased as they found out more about it .... Kubby/I don't know... what the best thing to do is... I worry about spending that kind of money for that small of an area.... I would like to try one more time ..... to get people to try to come to a true consensus in terms of agreeing about the goal ..... Lon Drake use to live down there... he might have some ideas... history of what has happened there... could have some expertise... Try one more conversation... that might come out with an output that people felt together about. Lehman/Look at possibility.. part of the pipe and not all of it. Fosse/We considered hat... shied away from that is we need to get to this location during storms to clear that grate and the further.... from the mad, the biggest mess we have. Vanderhoef/What about the drainage that comes down offof Friendship and Raven and so forth? Is there any other way to divert that? Fosse/The next watershed over is the one that goes through Court Hill Park ..... Norton/ Fosse/Denny Gannon has been in that one but I have not. Norton/What bothers me... really changes the character... if you go to the pipe. The backyard is quite different than what it now is... substantially different character ..... I kind of worry about the pipe option myself .... Kubby/ Vanderhoef/ Fosse/What Jeff has defined in yellow... corridor of channel improvement (refers to map). This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 27 Norton/ Nov/And that would require less grading? Fosse/Than the pipe. The footprint of the project is reduced quite a bit. Thomberry/Ifwe kept the far left...clear.... that would minimize the flooding before it got that far ..... Fosse/It provides an improved outlet for this pond ....(Refers to map). Your well defined channel diminishes here .... Nov/You are still going to have debris at that grate. Norton/... There ought to be some way to clear a grate .... Fosse/Right, there has got to be a better mousetrap here ..... We would like to figure out a grate that accomplishes our goal of keeping the big stuff out of it... parents in neighborhood comfortable and also one that is easy to clean .....We are looking at the design. Thornberry/... jail bars... take that as a width .... Fosse/1 have not detennined any particular threshold .. sticks... grass clippings .... Nov/ Fosse/False security of a grate ....best thing is to stay out of the creek. Thornberry/ Do neighbors leave their grass clippings....? Fosse/Some do .....it is no! all out of here Audience/ Fosse/Don't have many options lbr a compost pile. Thornberry/ Norton/Do you have any rough number. for the pipe option? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WSI02196 October 21 1996 Council Work Session page 28 Fosse/The pipe is $450,000- 500,000. The channel option... $160,000. Neither of those prices include the cost of cleaning out the existing culvert. Nov/ Nortoff$500-and $200-rounded up. Vanderhoef/ Norton/If you channel, do you think you can hold the sides? Fosse/Around the comer, yeab. We are confident we can take care of that with gabions and reno mattresses and that uses a wire mesh ...... Nov/ Fosse/ Baker/Anyway....anticipate effect of one project versus the other in that high water mark? Fosse/In the high water mark, I think absence of the grate both options will perform fairly well. Any open channel options the backyards are going to have to help carry that flow .....probably be a storm that comes along with more rainfall than that pipe will carry .....Arch pipe where you can get more capacity out of less height... 62 high by 102 wide. Baker/ Fosse/I think that if you don't want water in your yard, the pipe will perform better. Baker/ Fosse/ McClure/You take the grate off and you put in as big as channel as we have proposed, the water should stay within the channel .... channel width of 22 feet.... the pipe, water will stay in the pipe except in rare occasions ..... Kubby/If we did an open channel that was halfthe size.... is there a way to assess .... incidences in a year .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 29 McClure/There is a wide range of channel sizes.... depths... widths... side slopes .... Kubby/...reducing, to me, seems like a reasonable policy goal but not eliminating. When people live in a flood plain or drainage way, I don't think that should be an expectation that the public should take care of it 100%. I think we need to fix some things that are there ..... Nov/I don't think that is going to happen even with the pipe. Nothing is going to be 100% for flood protection ..... Kubby/ McClure/,...there is a chance that it is not going to get down fast enough .... Thomberry/North of Shamrock is where the pipe starts, is that correct? McClure/Yes. Thomberry/... If someone were to fall into the pipe in a flood, where would they be spit out? Fosse/About 500 feet down to Ralston Creek .... Nov/You don't want someone to spill into Ralston Creek. Norton/I don't think we should ought to try to shoot for anything like complete elimination of water in those backyards. I don't want even a 22 foot channel.... I want something more modest .... Lelunan/I can't imagine.... make that grate with a shear pin .... Fosse/In a sense we do that with the outlets... shear pin idea won't allow that to flip back inside... If that pin goes... releasing a slug of debris in your pipe ..... Thornberry/ Fosse/We have had them plugged in the middle .....The one on Benton Street we pulled a bed out it once ..... NoVon/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 30 Kubby/We are the policy makers... What do people think about the policy issue of reducing flood incidences versus mitigating ...? Fosse/From a design perspective, if you look at a pipe option, it is in everybody's best interest to make that as large as possible ..... If you are looking at enclosing it, I would recommend doing a large pipe. If you would like us to look at various options for the open channel- The option we presented here... feedback... maximum flood protection.... We can look at some intem~ediate levels of protection... Do some brainstorming on the grate ..... Baker/ Fosse/We can design varying widths of the channel .... Nov/Current channel is 22 feet... proposed open channel9 Fosse/Yes. Nov/In a 22 foot proposed channel, what is your year? Fosse/About a 100 year flow. Nov/Can we then assume titat a 11 foot width is a 50 year flow? Fosse/No. Nov/That is too easy. Fosse/It is not a linear relationship.... We are limited in how much we can deepen by the depth of that culvert but it will be deeper than it is now. Nov/ Lehman/5' by 102 inches. Nov/ Fosse/Part of making that pipe fit is bringing in additional material Norton/I want a more moderate channel size ... moderate position... This represents ouly a reasoaably accurate transcriptiou of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 31 Fosse/Let us go back and develop a few different cross sections, figure out what those capacities are. Do some brainstorming on the grates. Research what some other conmaunities have done in similar situations and bring that back. Do you want it to come back to you or should we go back to the neighborhood first? Nov/I would say go back to the neighborhood. Kubby/It would be nice to do both at the same time... informal meeting in the neighborhood that night to both discuss it together? .... Nov/I think it is easier i£we try to do it here ..... Kubby/Public space .... Nov/Rick, if'you are doing these computations... figure out how often you would have to re-dredge with this or that option? Fosse/I don't think that is in within the scope o£what we can figure out. Too many fanors at work there. Norton/ Nov/ Fosse/ Thornberry/ Vanderhoef/Look at some controls for sediment coming out from the other neighborhoods...up stream kinds o£things. Fosse/We saw quite a flurry of development in that watershed in the last halfof'the 80's .... Vanderhoe~7 Is there anyway we can measure what is coming out now? Fosse/I don't know ..... Vanderhoef/ Kubby/It is like 80% developed.. of'the 177 acres ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 32 McClure/(Can't hear). Kubby/By directing Rick to look at various channel sizes for various year flows and controlling sediment and doing the grate thing, are we saying no to a buried channel at this time? Or we just want to see other options? Nov/I haven't heard anybody say definitely no but it appears as if there are people leaning against the buried channel because of the cost .... Lehman/I really don't want to see a channel change for a 20 year flood .....We have got to do this in a fashion that is going to offer real relief.... Kubby/I am still tinclear about the policy position of the majority about whether a goal of as near as possible mitigation of this problem, period, is a policy goal ..... Lehmard I think it would be possible to provide the kind of protection that we would like to do .....without spending $1/2 million... I would like to see some other options, too. Vanderhoef/Doesn't mean the pipe is totally out of the question. Nov/I think people are leaning away froin the pipe but 1 don't hear any firm decision on that. Norton/... Ernie is still trying to give substantial flood protection .....I think that is kind of um'ealistic. Lehman/... I am saying that if it costs you 10% more to do a 100 year than it does a 50 year, then you are foolish not to spend the 10% .... Kubby/ Fossc/If we look at additional open channel options, do you want us to stay fairly true to the property lines or try to identify features that we are hearing that want to be protected and work around those if possible9 Kubby/I think the area is more important to me than the property line .....what will offer more protection and not do as much destruction. Thornberry/ This represents only a reasonably accu rate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page33 Kubby/ Thornberry/If the property lines follow the existing creek... it kind of does after you get past a certain point ..... Fosse/It probably started out on the property lines... Thornberry/ Baker/If you don't follow property lines... greater affect on my property ..... Thornben'y/Leave it more where it is. Baker/ Nov/There will be some straightening is you are going to widen.... Do we want to say this particular grove of trees can be protected...? Fosse/You want us to have flexibility to explore those filings. Nov/Yes ....reiterate check with the city forester ..... Kubby/In a certain way, city forester has a different outlook on trees than I do .....not make judgments about species of trees. Nov/... talking about is it a tree lhat is already 200 years old .. not worth saving. Kubby/... scrap trees.. got torn down .. different purposes of trees ... Council/ Lehman/Replacement of those trees should be a matter of discussion Fosse/A couple of ways we can go after this We don't have easements through that corridor... there is going to be some folks that prefer that other options... can roll in the value of trees, bushes .... Thornberry/I think we should be tile ones to replace the trees ..... lfwe give them tile money to replace trees and they buy a swingset, what good is that? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. $VS102196 October 21 1996 Council Work Session page 34 Fosse/ Baker/ Lehman/If we do this project to reduce flooding... If we take public funds to improve that drainage way.... to keep it from flooding... no reason why we should be required to put the trees back ..... Kubby/ Nov/You may get an easement free of cost to put the trees back. Lehman/If you don't get the easement, don't do the improvement. Fosse/That has been past policy. Thomberry/ Kubby/ Nov/... Is there anyone here who has not had their wishes expressed? Dale Arens/I did write a letter. There were however a couple of things... flood plain, 1 don't think anybody moved in there not knowing there was a creek... upstream development which made this problem much more prevalent in recent years .....We are not responsible for some of what happened.... did allow for upstream development... caused a change in pattern that we are now dealing with. Nov/We understand. Arens/... It has magnified in recent years. Kubby/ Arens/I don't know to what extent... you had had some numbers regarding flow capacity... what the flow is... give some sort of sense as to what happened.... '93 flood that we experienced ..... Cleaning of the grate.... discussion about keeping that rate clean.... cleaning that grate is not a weekly or eight instances a year. It is a daily thing if you want to keep it clean.... I don't think it is a bad idea to visit the site... come out and stand there in April and see what is going on .... This represeats only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 35 Nov/Has anyone on city council not seen this... suggesting everybody do take a look at it. Ron Ruth/I brought some of the pictures along.... shows down through there... what it looks like when it is flooding down there.... makes a swamp back there .... Thomberry/ Rutlff I have lived there for 19 years and there has been ongoing development... It gets worse every year ..... Audience/ Ruth/One of the neighbors back there said the creek use to be about chest deep when he first ..... Audience/ Baker/Can somebody tell me.. how quick does the water go down? Kubby/If you speak, you have to speak into the mic- Arena/There is some change in pattern.... prior to a couple of years ago we have never had water on our yard that would actually flow across it and we are the last one there. Now it flows across there ..... Now it flows across the yard.... Kathy's yard.... 2-3 weeks until it actually seeps back into the ground.. It varies one to the other. Nov/That is why some of that grading would be helpful. Fosse/It is really difficult to look at patterns here .....dry spell '88 through '90 .....Then '93 it got wetter ..... Council/ Kubby/I am still interested... have some kind of free flowing round table discussion among council members and the neighbors.... so that people can discuss things back and forth a little more than we usually do. Baker/I would prefer they have a discussion .... Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page36 Nov/... other people were saying let the neighbors discuss it first... How many people are interested in a joint discussion first .... Baker/I would prefer the neighbors get together first ..... Audience/The neighbors have been discussing it for 20 years ...... Audience/ Audience/If you are going to make an educated policy decision, you should be involved in that discussion. Nov/ ....neighbors are saying that those who have flooding problems want to see something done. Those who have no flooding problems want to see nothing done and we need to find some kind of discussion in between. Kubby/I don't think that was what was said. Nov/This is basically what she was saying. Kubby/That they don't want something as extensive done. I think all the neighbors agree something should be done ..... Nov/I am just saying what I heard people say. Kubby/ Nov/You need to come to the microphone .... Kathy Leavens/All the neighbors met... talked about this for years... I believe that the people whose yards are at the end and who are walking through mud for weeks... are definitely going to want- CHANGE TAPE TO REEL 96-126 S 1 Leavens/-to do that. I believe there are also some people who want nothing done... more people who want the pipe and a slightly smaller number of people who want the open channel ..... Nov/Thank you for clarifying. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 37 Kubby/... out policy decision. Thornberry/So you are coming back with some other options? Kubby/Various channel sizes for various year flows. Nov/When we have the options, would you send the same information to the property owners that you send to the city council along with whatever date we are scheduling this and they can just come join us. Fosse/Okay. Baker/For a round table discussion? Nov/No, just what we are doing here tonight. Norton/We did agree they are going to adjust for features? Nov/That is what I thought. Norton/That you weren't going to follow the creek line? Vanderhoef/That they have some option to do that, to take a look at Norton/ Nov/To vary from property lines... to protect... other natural features ..... Fosse/Pipe option, we will just leave that as it is. Nov/As it is, right. Some variation on open channel option Fosse/Thank you. [Break 9:30 PM] This represents only a reasonably accnrate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 38 Water/Sewer Rate Policy Discnssion 96-126 SI Nov/Don, the discussion is what to do about water and sewer rates. Do we want to get into the other options here .... Don Yucuis/I think the discussion first would be to talk about the 20% accumulation of cash. Is that a policy that the council wants to continue with when determining rates that will be proposed for March of '97? Or do you want to change that policy? Norton/I want to go back to 10 and 15. Nov/1 think we should change some of these increases ....I would like us to be a little bit more gradual and not have a decrease. Baker/We had this same discussion. Lehman/We are going to have it every year. Baker/ Kubby/The things these rates don't account for is any kind of future improvements.. for the next expansion... for the next kind of quality issues.. or drilling of new wells .... new improvements ..... So that future councils don't have to be in situations... Need to be accumulating a little bit of cash Norton/ .... spread it a little longer .. This just gives us no flexibility. socks it to the present generation. Kubby/ .....20 was like on lower end of some of our discussions. Baker/20 was low for me because I really prefer 25 all along. Lehman/... For the time being, 1 do not disagree with maintaining the current policy of 20%. But 1 really believe ... next year or two we are going to offer the sales tax as an option to help pay for this. Baker/I don't disagree with that... Norton/I want to do that, too. Nov/1 don't think we ought to count on the sales tax to pay for water rates ..... This represents only a reasonably accurate transcrilrtion of the Iowa City council meetlug of October21, 1996. WS102196 October 21 1996 Council Work Session page 39 Baker/... As a policy on water and waste water rate accumulation, rate increases, and capital accumulation, the 20%... compromise.... seems like we are looking at .... year 2001 .... $18.2 million we will have accumulated? .... Yucuis/Correct. Nov/I am not hung up on exactly 20%.. would like to see a more gradual rate increase .... I would like us to say we can do 8% increases every year... gradual increases... sharing some of costs with future users. Baker/With the 20% accumulation the rates are going down? Nov/The rates are going down .... Baker/... rate percentage increases are also going down .. Lehman/..rather than see a decrease of 10%, it might be a little wiser if we can moderate those increases a little bit from 20%. Baker/ Nov/Why is 20% such a magic number? ...... Baker/Depends on which direction you are coming ... backing into or going to ..... Norton/Larry, how do you respond to spreading it more... over a somewhat longer set of payers. Baker/1 have no problem with accu~nulating money and saving money more. Norton/ Nov/I would like to get some comparisons with other water companies also. Lehman/If we did not have that 10% decrease in year 2002, what could that do to the rates for '98, '99, 2000? Yucuis/You need to accumulate $7.5 million.. Lehman/Looking at water... This represents only a reasonably ccurate transcnpt~ou of the Iowa City council a ° meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e40 Nov/What if we moderated the rates and we had $6.5 million instead of $7.5 million in order to not have the minus 10% at tbe point when tile plant comes on line. Baker/ Lehman/... If we could use the 10% decrease to moderate the 20% increases ..... Baker/Do we end np with the same net capital accumulation? Lehman/ Norton/Even if we don't we save some money somewhere along.... We have been coming in substantially less than anticipated ..... give a little bit of relief. Yucuis/What 1 have handed out, this is today's rates on most of these communities (Handout: Comparison of Current Monthly Sewer & Water Charges Average Residential Users -- Sample Iowa Cities Revised 10/96) This is our current rate in the blue and tile red and the other communities. Nov/ Kubby/... These don't really tell the whole picture. Yucuis/Cedar Rapids is in the middle of a big study. Baker/ Arkins/You could change the rates and make them higher and accumulate them faster ..... Council/(All talking) Nov/ You would accumulate less if you ~noderate the rates 1 am saying we should accumulate less rather than decreasing the rates in 2002 because the people who are getting the benefit of all of the construction should help to pay the rates. Norton/ Baker/Overwhehningly the people getting the benefit from construction are already here. Nov/No. This represents oaly a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 41 Kubby/We are starting to get better watcr pressure .... Norton/Have we got any of it hooked up yet? Nov/We do have a transient community.... gone by the time that new plant comes on line.... We do not accumulate for the future on even cost of city govermnent ..... We should moderate. Kubby/I guess the big question is do you want to save money by accumulating a certain amount on the front end or are you willing to save less money by moderating the rates?.... Can we accumulate 20% cash by the time we need to make those expenditures for the water plant and moderate the rate and the answer is no. Nov/But if you moderate the rates, you might accumulate 18% instead of 20% ..... Baker/... positive impact Nov/ Norton/If we reduce these rates... not going to have the same amount of cash... incur more interest charges. Thongberry/We have got to make payments on these bonds at a certain period of time .... lfwe reduce rates... will we have enough money to make those payments when they are due. Arkins/You would simply be substituting borroxving for cash and the answer is yes, we would have enough money. Just take a longer time Kubby/... have to start accumulating cash for the uext project ....I am making the assumption that we will not place future generations .... Norton/ .... nobody is not talking about substantially changing the principle of accumulating cash. It is a matter ot'20% or 15% ..... Lehman/... It wouldn't hurt my feelings to have a cap of $40 maximum on water.... I don't necessarily believe that we have to decrease rates after that .... Let's continue to collect the money ....$45 for water and $27 for sewer is a pretty hefty hit ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 t996 Council Work Session page 42 Atkind Not to reduce those rates is contrary to previous council .... raise them, such them up... you made a commitment that we will reduce them later on. Just reminding you. Kubby/ Lehman/ Atkins/We will continue to accumulate cash because you have a new base. We will not accumulate cash clearly at that rate. Ernie, we will continue to have a strong reserve position after we have utilized the 20% cash to pay the projects down. Lehman/ Arkins/ Kubby/ Nov/There is no reason why we cannot evaluate this once a year and before the budget starts. That is the idea. Do it now before the whole budget system gets done. Vanderhoef/I would just assume go with 20% for another year. That is where I am right now. Atkins/Now remember it is a 20% policy for another year. You are not going to get 20% .... Council/ Norton/I promised some reduction. I am not going to go along with 20, period. I am a 10-15, period. Kubby/20. Baker/20. Lehman/20. Thomberry/20. Nov/Okay, that is it. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page43 Lehman/Not that we won't change it next year. Thomberry/ Arkins/We also provided a list of some ideas (Arkins October 18 memo re: Ideas for Changes in the Schedule of Wastewater/Water Fee Code of Ordinances) ..... related to water rates... user friendly... We can schedule it for a future discussion. We wanted you to know that is kicking around... very small items... relatively easy. They can accumulatively have some significant financial impact.... It is very much related to our customer service and how we deal with those. Norton/ Arkins/ Kubby/So are we talking about these tonight? Arkins/Kind of up to you all. Norton/I would like to .... ideas for changes. Arkins/ ....respond to customer service... Don.. come up with some ofthese ideas. Norton/... give people a break ..... Kubby/Go through them.. have orderly discussion. Norton/I would rather not put it off. Arkins/Just wanted to give you ideas. Nov/These kind ofthings will affect the rates ..... Atkins/ Norton/ Atkins/Primary goals is customer service, user friendly. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 44 Kubby/So let's start with item 1. Yes, let's reduce the minimum usage .... A lot of people who don't use near 200 cubic feet of water and they shouldn't have to pay for 200 cubic feet every month. Nov/... they are not paying for 200 cubic feet... time that people to read the meter to send the billing. It is not just the water that they are paying for. Kubby/...rates should incorporate that cost. Nov/ Yucuis/The current set up right now is the first 200 cubic feet is about $4.50 per cubic foot for water and then after that it is about $2.00 a cubic foot and then it goes down after 3,000 cubic feet of usage ..... Nov/So compare .... Yucuis/Rationale... looking at low income policy... We have quite a few more people sign up.... We have doubled the amount of people that are on the low income policy ..... That has been favorable. The idea... those people who use 100 cubic feet or less and there are people out there that do that. Let's get them closer to a minimum that maybe they can afford ..... Nov/What is the number? What does the 200 cubic feet cost? Kubby/Your total bill is $30/$30... that includes all the recycling stuff, too. Yucuis/We charge in water for the residential user $8.54 for 200 cubic feet of water and in the wastewater end, $9.78 for 200 cubic feet. Baker/ Yucuis/What would occur is you will change to 100 cubic feet... If there is no water used, you are going to be guaranteed less because your minimum is halfof what it use to be ..... We would probably look at increase the minimum ..... the rates past the minimum will be a little bit higher and that is going to offset ..... Nov/ Yucuis/ .... If this is an idea that you would like to do, we will pursue it.... come back to you with a p.h. and an ordinance. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 45 Baker/ Yucuis/ Baker/It is a break based upon consumption of water and not ability to pay. I have never resolved that. Kubby/ Lehman/It has nothing to do with income. The more you use, the Jess it costs. Nomon/ Kubby/ Yucuis/Right now the 180 people that are on the low income policy, that have qualified .... it is a small amount... Nov/Do you have an idea of how many people use 100 cubic feet? Yucuis/I can get that ..... Lehman/ Yucuid The initial thought would be to cut the current rate in half and then probably increase it ..... Lehman/It still costs the same amount of money to read that meter.... process that bill... So that half is probably not appropriate ..... Yucuis/You are getting into a fixed cost and a variable cost. I am trying to keep it simple ...... Nov/Your minimum has to cover fixed costs and halving your minimum will probably not cover fixed costs ..... Yucuis/... ] am not looking at what the fixed costs are. I know what our system costs are. Kubby/Because we have a declining rate system, it makes it unfair for probably the people who use 200-400 cubic feet of water because they are the people who will be This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 46 making up ..... They will be the people who are paying for the new minimum .... Points out the unfairness of declining rates. Vanderhoef/ Norton/Wby don't we leave that one? Yucuis/ Nov/Low income people are already getting 50% break on this. Kubby/He is saying a lot of those households are at the 100 and therefore they may be able to pay on their own without needing a break? Yucuis/I can't guarantee out that ....Right now, ifI use 100 cubic feet, I am going to pay for 200 ...... Council/ Norton/The low income people with fanfilies that use more than this are going to be the ones that are stuck with that burden. Kubby/ Yucuis/You are not going to see a significant change in the average residential cost. Council/ Nov/It gives them a break on the minimum.. Baker/ 180 people- Yucuis/That have qualified for the low income policy .... Baker/Low income people get the break on the minimum charge, right? Yucuis/Correct .... Baker/ Nov/... You have to pay something This represents only a reasonably accnrate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 47 Thomberry/Is there four people who would like to change 1.7 Kubby/Yes. Council/(No). Nov/2a. Atklns/... these are just ideas. If you think it is a good idea... we will draft the ordinance .... Yucuis/The whole memo... customer service ..... Norton/Paragraph 3. I can understand the principle ..... Yucuis/Rationale behind 2a., b., and c ......we get a lot of heat from that. Nov/I believe there are a lot of people who pay their bills on time ...... Yucuis/The $3.00 fee will go away ..... carding fee ..... I want to add that fee on there... $20,000. That generates about $80,000-85,000 a year. Nov/ Thomberry/If tenant moves out and doesn't pay the bill.. then finally goes to the landlord... owes delinquent fee also. Yucuis/We have joint notification when there is a tenant involved. Thomben'y/ Norton/ Kubby/Let's try it, track it .... Baker/Keep it Lehman/I want to drop it. Nov/I hear four to drop it. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 48 Council/ Nov/Don, will you explain 2b.? Yucuis/We have had in the code for awhile and we don't use .....usually involves a second meter. Nov/And the plumber is doing it rather than the city. We don't need it. What is this $20 fee? .... Yucuis/ ....Charge them a $20 fee for going out and reading the meter at that date. Woito/I recommend dropping that. Norton/ Council/ Woito! This community and I have argued for how many months and I said it was absolutely outrageous for us to be charging a fee for someone to have their meter checked for accuracy.... Did Chuck finally give in?.... It is a variation on a theme. Yucuis/ Nov/All of 2. Norton/Do all of 3. as well. Kubby/I have always had a problem that tenants are treated different than if you own your property ...... inherent unfairness in the system, based on the fact of ownership of property and to on your past behavior as a bill payer. Lehman/ ..... Owners of property are probably far more reliable for paying their bills than tenants. Kubby/... inherent unfairness... It punished all sorts of responsible people who don't happen to own property. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 49 Kubby Nov/You can have a lien on the property owner but you can't have a lien on the tenant. Vanderhoef/ Lehman/I would certainly go with a. Norton/Good, let's go with it. Kubby/ Lehman/ Kubby/It is not a guarantee. Norton/Doesn't 3.d. cover it.'? ...... Yucuis/ What is going to happen .... deposit on the tenant... you are going to have to support the policy that we go back on the landlord. CHANGE TAPE TO REEL 96-126 S2 Kubby! Yucuis/ Norton/If you were to drop- Kuhby/Have a fee for both and have the fee be the same. Thomberry/A tenant has there own meter .....The landlord has a deposit already ...... Nov/She wants to say if you are an apartment renter or if you are a homeowner, you should pay the same deposit. Thomberry/ Council/ Yucuis/We have an 18 month policy ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 50 Thomberry/If you move... good payment... You don't have to make the deposit a second time. Yucuis/We are trying to make that part of our unwritten policy. NortoW Is this account deposit thing doing its job? Yucuis/The delinquency deposit, oh yeah. Norton/If we were to eliminate the residential account deposit, you would be in trouble with a lot of delinquent tenants? Yucuis/ .... On the renter ..... you would be going back on the landlord. If we can't collect it... we can't collect outstanding water portion. We can only collect outstanding sewer and refuge. Thomberry/ Norton/ Lehman/Why was the tenant deposit $ 100 and the residential account owner $75? Yucuis/We have had a difference all along. Norton/ Kubby/Make them both $75- Nov/ Norton/Then let's make a. & b. both ... account deposits :t;75. That would be fair. Kubby/There are irresponsible people of all kinds. Council/(All talking). Nov/What are we saying here? Baker/Take suggestions a. & b. as presented. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 51 Lehman/I agree. Norton/Why not make the fees the same for both of them? Lehman/You are eliminating the fee for the owner. Vanderhoef/That is fine with me. Baker/ ....a system that functions to achieve the purpose that you want.... protect your investment ..... Nov/I am not sure there are four people on b. Thomberry/Are there four votes on okay orb.? Council/(All talking). Nov/All fight, sounds like it, okay. Yucuis/C. is very limited ..... most instances those are homes that are rented. I am recommending that we eliminate that deposit fee. Norton/Do it, that is fine. Nov/Yeah ..... Norton/The only thing we didn't do was give tenants enough break in 3a. Kubby/All right, that is it. Thornberry/What is d.? Yucuis/D. is information. Nov/.lust explaining ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 52 CouncilAllende/Time 96-126 S2 1. Kerr/I just want to note on item 9 which is the corrective ordinance on the Design Guidelines. We are holding up an updated supplement. The codtrier would like expedited action on that if possible.... It is corrective only as far as re-lettering. Vanderhoet7 There was one other one. Nov/! think #8 & 9 we should definitely waive .... 2. Nov/Also Item #6 & 7... Elks Club and the street over there I think we should defer indefinitely. The), don't seem close to making a decision. Woito/I disagree. We are very close and I want to talk about it in executive session. Nov/Okay. 3. Baker/Joint meeting with the library next Wednesday is scheduled 4:00 to 8:00. Do we really need four hours. Possible to start that thing at 5:00 instead of 4:00? .... Norton/We have juggled this so many times. Nov/We really did say we would give them four hours. Baker/... schedule conflict developed last week. Nov/I think we should not change it ..... Council/ Kubby/This is a complicated issue .... Nov/I really think we need the four hours ..... Council/ Baker/I am just saying I cannot make it at 4:00.... I will be here at 5:00 ..... 4. Baker/Tomorrow night under City Manager time, Steve will you give us an update on the progress of the CRB, a response on the John Else letter on the Walker thing. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 53 Atkins/Oh, the guy from the University of Nebraska. I have got a drat~ of another CRB proposal to give you tonight. 5. Baker/Also I had asked you to check into some sources of information about past complaints. I will talk a little bit about that tomorrow night. 6. Kubby/I really liked your memo to the Chief about the Iowa Academy and just looking at what their training is ..... National Accreditation issue, I am still okay with doing it but I don't want to do it unless we have some kind of ability to talk about community standards... along side of that. Atkins/We agree with you. Kubby/I guess I want to hear what council thinks about that. Norton/ Baker/ Norton/ .....I am not quite sure what you mean .... Kubby/There are national standards.... But we have community standards ..... I talked to this guy in South Carolina... police chief.. they said that you can get an audit booklet from the accreditors without going through the process. Arkins/We have it. Kubby/ Arkins/We are still putting it together. Nov/I think the community perception will be improved. Norton/...look at it from our own standards. 7. Kubby/ I know Naomi has talked to Joanne Fritz... who helped put out the Emergency Plan over there... She said they are doing some training for some administrative staff over at the U. about this kind of crisis communication in January and they would be willing to allow a couple people from our staffto join them in that training ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1906 Council Work Session page 54 Nov/I have some of that information from her. Kubby/Encourage Steve to get a hold of her. Atkins/I contacted a number of University people the last couple ofweeks .... Kubby/Talk to Joanne.... this is already this training platoled ..... Arkins/I will find out. Nov/1 will give you tile information. 8. Kubby/ I was talking to Jeff Davidson this week about design standards for 965 on different sections.... Looking at Scott Blvd. It is posted at 35, designed for 50. People drive 50 ..... Same tiling.... proposed standards are the same for 965 ..... That doesn't make sense for me. Why don't we design them for 35 if that is what we want people to drive...9 You facilitate them becoming less safe. Thornberry/ Kubby/People are... driving that design speed .. then we spend all this money tbr traffic control .... Council/ Atkins/On Scott, you have got to fight it to drive 35 ....make a conscious effort. Kubby/....discuss pros and cons Vanderhoef/Where we have 965.. and we don't have development ....look at what design for that development is.. entrances... Thornberry/ Norton/ Kubby/Does anyone have a problem with designing it 509 Council/(No). This represents only a reasonably accurate transcription of tile Iowa City council meetiag of October 21, 1996. WS102196 October 21 1996 Council Work Session p~e55 9. Kubby/ Did people get one of these from HR. Green? Information about they got a new phone number. I got two, my husband got four. Last Earth Day we got these posters and we are paying for this in our consultant fees and I am really upset about this. We don't need this stuff I guess I want HR Green to know they are producing really high quality stuff. I hope this work is as groovy as this piece of paper and that we are paying for it and I don't need this ..... 10. Kubby/I am the council's representative to HACAP and I have been so 3-4 years and I am getting burned out... 1 would like to give it up a year early. I would like people to be thinking about doing that .....they have requested ....I will bring that up in January. 11. Kubby/(Agenda #3f(l)- D. Liddell re: P/R Commission). We got this letter from Deb Liddell ..... community building internally. I think her criticism is valid and I guess I would like us to acknowledge that. Norton/ ....I didn't see that was incompatible .... Baker/... Those chose not to seek that information, we chose to seek the information .... Norton/... I would hate to see her upset ..... Nov/I think she is assuming that we are asking about earth moving, we are then going to do that ..... not an invalid assumption ..... could decide to do it the other way. Norton/ Baker/ Vanderhoef/I really expected a little more iaformation coming from the commission. Norton/ Vanderhoeff Thomberry/ Kubby/I think we kind of stepped on their toes .... Baker/1 don't think we stepped on their toes .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 56 Thomberry/... letter to- Norton/....Reassure her that we appreciate their- Nov/I can pick up the phone or I can write a letter. Thomberry/Just to respond to the letter. Nov/Okay. Norton/ 12. Kubby/We got this information about the Airport Master Plan and we haven't really seen a Master Plan... Maybe there could be one put in the city council/mayor office .... We don't have the full Master Plan... seems like they are going ahead .... Atkins/They are putting together proposals.. they are pressing ahead. Woito/We can't do the land acquisition until we hire a consultant. Kubby/Will that be paid for 90/107 Woito/Yes.... we have to follow RFP guidelines. Nov/All we are doing now is requesting proposals from consultants, right? Woito/Right. When we get further down the road, we need to sit down and explain what is going on. Atkins/... It is done by the Airport Commission and their staf~ Woito/It is Eleanor and I and the consultant that is going to be doing acquisition. Vanderhoe17 Woito/We got his input on the problem with the Schintlers .... Nov/ 13. Kubby/ We also got an update on the city manager sent to the ACT area businesses and residents about the signalization.... I didn't know that we had finalized this This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 57 during the CIP. That we said construction of the extension of First Avenue would be in FY98. I thought we had said we wanted to look at that. We hadn't decided to do it. Which way. Lehman/We asked for the impact of what this would do and they are suppose to come back to us. Norton/ Kubby/ Atkins/ We will clarify it. 14. Kubby/A clarification. There was some e-mail back and forth... about Eric Shaw stuff and one of the things... Lany's memo.... I really liked his analysis.... except there was one clarification.... I was friends with Eric or his family, neither of which were true .... Baker/Did you get my response to you? Woito/I saw the clarification that you were not friends prior. Baker/ Kubby/ Karr/I routed it to Steve and you is how you got it.... called Rusty.... has to re-enter and send it back .... Baker/ Council/ 15. Norton/ (Agenda #3f(4)- Skay 828 St. Anne's Drive) I am upset about this Skay letter .... Nov/Dennis Mitchell has been keeping in contact with them. Woito/ Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 58 Woito/Dennis has talked witit her ... he has responded to her several times. Norton/ Atkins/It is taken care of. 16. Norton/Steve... thing about low income considerations in 4-5 different areas... I don't quite construe that as a "low income policy". .... Atkins/Why don't you just come in and we will go over it together. Norton/Doesn't seem to me we are quite there yet. Norton/I didn't want them to make four stops. Nov/... we finally got something in which we can coordinate. 17. Nortotff This airport thing.. concerned. I thought we }tad looked at RFPs... Now suddenly we have got to buy stulT.. late in the day. Woito/We have always been required to buy certain property. That was in the original Master Plan... Nov/There was something in the minutes that the FAA }tad changed.. description of what they had to buy... some change in policy .... Woito/I would suggest that we do it in executive session with Eleanor here. Norton/Okay.... I guess I am going to have to go look at the Master Plan. Woito/We are trying to negotiate .... 18. Norton/We still must have some back billing issnes.... Have we got a back billing policy? Woito/It is on my agenda... Don and 1 talked .... he suggested titat we do an amnesty on the prior problems ....more comfortable for me to proceed.... It will get unclogged. This represents only a reasonably accnrate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 59 19. Norton/ 1 trust some of you are going to take advantage of the offer from the Chief to ride shotgun Friday or Saturday night. Is there only one person at a time? Arkins/..one in each car. Woito/Just one Norton/It is probably something we ought to try to do ... Atkins/We don't want the whole city council on the street at the same time .... 20. Norton/What is tile story on tile Housing Forum... Wednesday? Nov/How many people are going? Norton/] want to go... Emergency Management meeting. Nov/It is going to be on television... cameras... format .. small groups.... large group sessions will be televised.... If we have four people there we should post it. Vanderhoef/I didn't know whether council people would hinder versus help being there .... Kubby/Each person can decide that .... Nov/ 21. Nov/(Times article) I would like to have that back ...... 22. Norton/I wanted to ask are we going to have a deer hunt? Vanderhoef/1 have the same question .... Norton/With respect to housing article .. fi-om Times magazine... interesting about housing policy .... What about the deer situation...? Atkins/You have to decide... ifyou want to do something. Norton/We have to get it in our hopper. Vanderhoef/I would like it on. This represents only a reasonably accra'ate transcription of the losva City council meetiug of October 21, 1996. WS102196 October 21 1996 Council Work Session page 60 Norton/ Kubby/Good to have some of the conservation folks from Kent Park.... maybe the regional wildlife biologist... Lisa Goodman ..... to be present .... Vanderhoet7 John Pelton has done program on deer.... He just went off P/R... long time hunter.... I would like to see him there for some input. Norton/...schedule it for a work session. Nov/ I think we had better contact some of the people who have been complaining about deer problems... let them come and listen. 23. Nov/Employee lunch, November 15, reservation is due October 25 .... 24. Baker/ October 30 DT revitalization ....I cannot go to it. Norton/I'll go ..... Nov/I am going to that one also. 25. Nov/ Class picture tomorrow, 6:45 PM. 26. Nov/I have a question about this lengthy e-mail message on telephone scare. Why was that city council business? Karr/It was sent through e-mail to the city councils... It had my name but all your correspondence goes through me.... I am not able to distinguish what is mine and what is yours unless they distinguish for me. Baker/For those that have e-mail, can you just route that over to them? Karr/ ....certainly I can do that .... 27. Vanderhoef/1 wondered what happened to that Cottonwood r.o.w extended ....two property owners .... Atkins/Let me pull the memo .... Vandel'hoeff Last memo I got was this one ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 61 Arkins/I will find out for you, okay. 28. Lehman/What would you think of sending the DT Committee to this meeting on the 30th. I am not at all sure that it wouldn't be a good idea for these folks for the city to pick up the registration. If they could go- Nov/They are meeting on the 24th. They could be asked ..... Lehman/...It might give them some ideas. Norton/ Atldns/We will find out. Nov/Check with the DTA and find out if they have dosed registration and all that kind of thing. Arkins/... we will pick up the tab. Lehman/ 29. Lehman/Did the rest of the council get this memo from Greenleaf? Council/(Yes). Norton/He delivered it today? Lehman/I am not so sure that isn't something that we should ask P/Z to take a look at. Council/(All talking) Karr/It is in your packet.... not to everyone. It started late. Lehman/It is really relative to elderly housing and I think you might be able to fine tune this elder care ordinance... maybe make it work better. I, for one, would like P/Z to put it on their list of things to look at. Nov/In the meantime I have agreed to meet with O'Brien and Dorman on Wednesday morning. So I will get a little bit more information. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 21, 1996. WS102196 October 21 1996 Council Work Session page 62 Vanderhoe171 spoke with O'Brien today for about half hour.... I see this as a possibility of filling a crack that is not anywhere in the ordinance right now. So I would like to see it pursued and looked at by some other people. Norton/I didn't know what the status of that was? What were suppose to do with that actually? Lehman/I would just like P/Z to look at it. 1 talked to Tom Scott ...... I don't think Tom is opposed to the Commission looking at it... he is adamant about iron clad rules that won't allow somebody to stick an eight room apartment in a residential area Kubby/ Norton/ Nov/Even now the way this is written... majority of whom are over 55 rather than all eight must be over 55. Lehman/It has got to be written in such a fashion that folks can't play with it.... got to be write... It might serve a real need in the community Norton/But we have to think about tile size of that structure and all that kind of thing. It was a problem in Longfellow, wasn't it? ..... Vanderhoef/There is lots of different sizes that it could go in ..... Norton/There might be some control on that... Nov/... He was going to do a duplex with eight bedrooms on each side ..... Norton/ Nov/We are done with the work session Adjourned: 11:10 PM This represents only a reasonably accurate transcription of tile Iowa City council meeting of October 21, 1996. WS102196