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HomeMy WebLinkAbout2004-08-26 Info Packet I: j --= -ilia' !~W!:1It ~~..= ~ CITY COUNCIL INFORMATION PACKET """"',....I.IL. August26,2004 CiTY OF IOWA CiTY www.icgov.org I AUGUST 30 WORK SESSION ITEMS I IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from Asst. Director of Planning and Community Development - 4th Ave "A" Street Traffic Calming; E-mail from Garry Klein to Assistant Planning and Community Development Director [distributed at 8/30 Work Session] IP3 Memorandum from the City Manager: Budget Review IP4 Memorandum from the Community and Economic Development Coordinator: HACAP Request for Grant IPS Memorandum from the City Clerk: Park Tour I MISCELLANEOUS ITEMS I IP6 Memorandum from JCCOG Solid Waste Management Planner and JCCOG Human Services Planner: Furniture Project Update IP7 Memorandum from JCCOG Solid Waste Management Planner: Update on the Iowa City Landfill's half-price, county-wide waste tire collection program. IPS Memorandum from the Director of Housing & Inspection Services: Update on the Enforcement of the "Nuisance" Rental Property Regulations Ipg Memorandum from the Senior Center Coordinator to the City Manager: Break in the Fire Sprinkler System IP10 Letter from DogPac: Off-Leash Dog Park IP11 Gilbert/Linn Historic District Letters: Nichole Slabach, Peter Ammentorp, Greg Hassman, Greg Allen, Dwight Dobberstein, Marcia MacKay (for James Pohl and Ryan Rooney), Shirley Harrison, Wendell Miller, Harry Hinckley, Mark Hamer (for H & G Partnership), Scott & Mary Palmberg, John Nelson, Waltraud Maierhofer, Frank Person, James & Loretta Clark, John & Emma Alberhasky, Joel Schintler, Jean Ann Daters, Donna Launspach(X2), Melvin & Alice Roth, William & Julia Leupold, Marcia MacKay (for Joseph Dobrian), James Buxton, John Logan, Renetta Webster. Letters distributed at 8/30 Work session: Don and Dorothy Fowles, Patricia Fisher, Thomas Conway, Mary Ellen Chudacek (See additional letters on 8/31/04 consent calendar) IP12 Library Open House for City Staff: Tuesday, August 31, 2004 IP13 ECICOG Meeting Thursday, August 26, 2004 [From Mayor Pro tem Wilburn] IP14 Iowa League of Cities 2005 Legislative Policy Committee [From Council Member Vanderhoef] August 26, 2004 Information Packet (continued) 2 IP15 Article [Deseret Morning News]: 2 Women, Girl Help Make a Fast Arrest [Irvin Pfab] Annual Report FY04 Iowa City Public Library (hard copy to Council only; copy available on City website) Goals for Budget Review (distributed at 8/30104 Work Session Crisis Center Presentation (Presented at 8/30104 Work Session) I PRELIMINARY DRAFT/MINUTES I IP16 Board of Appeals: July 12, 2004 IP17 Telecommunications Commission: July 26, 2004 I: j -....= -ilia' !~W!:1It ::-..~..oa,~ CITY COUNCIL INFORMATION PACKET ........,-.&11-. - August 26, 2004 CITY OF IOWA CITY www.icgov.org AUGUST 30 WORK SESSION ITEMS IP1 City Counc Meetings and Work Session Agendas ./ IP2 Memorandum m Asst. Director of Planning and communit;þevelopment: 4th Ave "A" Street Traffic Ca ing / IP3 Memorandum from t City Manager: Budget Review IP4 Memorandum from and Economic D velopment Coordinator: HACAP Request for Grant IPS Memorandum from the City CI k: Park Tour IP6 Memorandum from JCCOG Solid Was Planner: Furniture Project Update IP7 Memorandum from JCCOG Solid Waste anagement Planner: Update on the Iowa City Landfill's half-price, county-wide waste ir collection program. IPS Update on the IP9 Memorandum from the Senior C ter Coordinator t the City Manager: Break in the Fire Sprinkler System IP10 Letter from DogPac: Off-Leas IP11 Gilbert/Linn Historic Dist ct Letters: Nichole Slabach, Pe er Ammentorp, Greg Hassman, Greg Allen, Dwight Dobb stein, Marcia MacKay (for James hi and Ryan Rooney), Shirley Harrison, Wendell Miller, arry Hinckley, Mark Hamer (for H & Partnership), Scott & Mary Palmberg, John Nelson Waltraud Maierhofer, Frank Person, Ja es & Loretta Clark, John & Emma Alberhasky, Jo I Schintler, Jean Ann Daters, Donna Lau pach(X2), Melvin & Alice Roth, William & Juli Leupold, Marcia MacKay (for Joseph Dobri ), James Buxton, John Logan, Renetta We ster (See additional letters on 8/31/04 consent ca ndar) IP12 Library Open Ho se for City Staff: Tuesday, August 31, 2004 IP13 ECICOG Meet" g Thursday, August 26, 2004 [From Mayor Pro tem Wilb \ IP14 of Cities 2005 Legislative Policy Committee [From C\cil Member .\ IP15 Article [0 eret Morning News]: 2 Women, Girl Help Make a Fast Arrest [Irvin Pfab] August 26,2004 Information Packet (continued) 2 Annual Report F copy to Council only; copy available on City website) IP16 Board of Appeals: July 12, 2004 IP17 Telecommunications Commission: July I I ,/ , '. , \, \\ \ I ~ ¡ í~~~~'t City Council Meeting Schedule and ::' -= ~ UW --..--..... - Work Session Agendas CiTY OF IOWA CITY www.icgov.org · MONDAY, AUGUST 30 Emma J. Harvat Hall 6:30p Special Council Work Session · Crisis Center · Planning and Zoning Items · A~enda Items · 4t Ave "A" Street Traffic Calming · MidAmerican Request to Negotiate Franchise · Budget Review · Jazz Fest Request for Funding · HACAP Request for Grant · Council Scheduling · Council Time · Identification of Priorities for Discussion · TUESDAY, AUGUST 31 Emma J. Harvat Hall 7:00p Special Formal Council Meeting I TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY, SEPTEMBER 6 Emma J. Harvat Hall Labor Day Holiday - City Office Closed Work Session Cancelled · TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall Formal Council Meeting Cancelled · MONDAY, SEPTEMBER 13 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER 14 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 20 Emma J. Harvat Hall Council Work Session Cancelled · TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall Formal Council Meeting Cancelled · MONDAY, OCTOBER 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 5 Emma J. Harvat Hall 7:00p Formal Council Meeting Meeting dates/timesltopics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters j! 1 CITY OF IOWA CITY ŒJ -,...::;. -4 !~w~8t MEMORANDUM ~... "IIII.~ .....~ Date: August25,2004 To: City Council I'll From: Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Re: Item for August 30, 2004 City Council work session: Proposed traffic calming for the 400 block of 4th Avenue and the 2000 block of A Street. The Creekside Neighborhood Association approached us on behalf of residents of the 400 block of 4th Avenue and 2000 block of A Street to be considered for the City's traffic calming program. It was determined that the streets in question did qualify for the traffic calming program, and we have been proceeding with an evaluation over the summer. Speed humps were determined to be the traffic calming device preferred by the neighborhood, and the proposal has proceeded to the neighborhood survey stage. A diagram of the proposed speed humps is attached; they are intended to slow traffic to the posted speed limit of 25 mph. The neighborhood survey was sent to 16 hou~eholds with property adjacent to the streets proposed for traffic calming. As of the Friday, August 20, 2004 deadline, the neighborhood response to the survey was 7 in favor and 6 opposed, a 53.8% majority, which is not enough to meet the City Council-imposed traffic calming project requirement of a 60% majority. However, on Monday, August 23, 2004, two additional responses were received, both in favor of the proposal. Including these two additional responses results in 9 in favor and 6 opposed, which meets the 60% majority requirement. The survey deadline is self-imposed so that we receive the survey responses in a timely manner. It is typical for us to include responses that are a day or two past the deadline. However, because of the narrowness in meeting the 60% criterion we wanted you to understand that two of the responses were received after the deadline indicated on the survey postcard. Also attached are comments received from the Police Department, Fire Department, and Transit Division. At your August 30 work session let's discuss how you wish to proceed regarding the neighborhood's proposal. If there is a majority of the City Council in favor of the proposal, we will proceed to the next step which is to erect signage in the area notifying persons who use these blocks of 4t~ Avenue and A Street of the City Council's intention, and offer the opportunity for public comment at the next City Council meeting. We would also have a resolution of approval on the agenda at that meeting. If there is not a majority of the City Council in favor of the proposal, we will notify the neighborhood accordingly. We will also make sure that City High School is apprised of your decision as it is traffic related to City High School which has created the neighborhood's concerns. Bring any comments or questions to the August 30 work session. Attachment cc: Steve Atkins Rick Fosse Karin Franklin Andy Rocca Matt Johnson Ron Knoche Ron Logsden Anissa Williams Marcia Klingaman Creekside Neighborhood Association mgr/agd/jd-4th & a.doc , I! 1 , -- = -~!t --- ~~taJ!! ~-:. .-l1li.' ....... .. CITY OF IOWA CITY August9,2004 410 Easl Washlnglon Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX Re: Potential Traffic Calming on 4th Avenue and A Street www.lcgoy.org Dear Resident of the 4th Avenue & A Street Area: In April, the Creekside Neighborhood Association, on behalf of the residents of the 400 block of 4th Avenue and the 2000 block of A Street, requested to be considered for the City's traffic calming program. The City completed an evaluation and deemed that these streets qualify for the program based on excessive speeds (more than 5 mph over the speed limit). There was a public meeting held with the neighborhood in May to discuss the program and alternatives available. The initial preferred option of traffic circles was found to be unfeasible due to narrow street widths. The traffic circles would also require that a number of parking spaces be removed from the street, which was not the interest of the neighbors. Two other alternatives, a one-way, northbound street and speed humps were discussed at a meeting on July 29. It was decided by those neighbors in attendance that speed humps was the preferred of the two options, and directed staff to survey the residents of 4th Avenue and A Street to determine their level of support. Speed humps are not the same as speed bumps. Speed bumps are used in parking lots to slow traffic. The speed humps would be 12 feet in length and a maximum height of 3" at the center as shown in the example drawing. The enclosed plan shows the approximate locations of the proposed speed humps. The next step in the City's traffic calming program evaluation is a survey of the neighborhood. The "neighborhood" is defined by the City Council as all residential dwelling units on property which is contiguous to the affected blocks of 4th Avenue and A Street, as well as all residential dwellings on any street which must use these blocks of 4th Avenue and A Street for access. This results in a survey of 16 affected households in the 400 block of 4th Avenue and the 2000 block of A Street. The enclosed postage-paid survey has been provided to you to indicate to us how you feel about the proposed speed humps. The City's traffic calming program is not intended to have the City impose unwanted traffic calming devices on a neighborhood. Rather, it is intended to allow a neighborhood to determine if they wish to have traffic calming devices installed. The neighborhood survey must indicate that at least 60% of responding neighborhood residents are in favor of the proposed traffic calming installation. Otherwise the proposal will not be forwarded to the City Council for consideration. To clarify, each residence receives one vote, not each resident. If the proposal receives at least 60% approval from your neighborhood it will be forwarded to the City Council for consideration, along with comments on the proposal which are being solicited from the Fire Department, Police Department, Ambulance Service, Department of Public Works, and Iowa City Transit. If approved by City Council, we would then work with the neighborhood to install the speed humps in the locations shown on the enclosed diagram. Signs would also be installed warning motorists of the speed humps ahead. After one year, the neighborhood would be re-surveyed to determine if the speed humps are effective and should remain in place. Thank you for your consideration of this matter. Please return your survey postcard no later than August 20, 2004. If you have any questions, I can be contacted at 356-5254 or anissa-williams@iowa-city.org. Sincerely, ~~ Anissa Williams, JCCOG Traffic Engineering Planner Enclosures cc: City Council City Manager Karin Franklin, Director, Planning & Comm. Development Jeff Davidson, Asst. Director, Planning & Comm. Development Marcia Klingaman, Neighborhood Services Coordinator Garry Klein, Creekside Neighborhood Association ccogtpßIr/4th & a.doe ~ PhotographyFlghI City of Iowa City Mapping . Date April 2001 , Parœl Data Courtesy 01 Johnson CoooIy ~'R o'eo SAt No_ I ~ W' I U rW L-J I ) l (~U ~~ R I ~ '\ / I I I .- \> I I=? - ~ ~ r 1 t J <t [ -:. '- I 0-.. Q ..... .- ~ ~ J ~I - - V ~ r- I ..s: - ~ I- V IrY -~fii - ¡...~ ID -f ¡y- O T ¡:....- .- - fJ C~ '- ---- J - - ( .-..... --" '/ I 1 D ~ î I [ - - i--- ,- - .\ l r '- ~ D ~ ...s: ."""t'C- C ~. ~ ~ ~ .- 'óf' I tJ '- ~ [:J I-- --- --------- rr -=f=1 \ [ ~ - ~ ::¡i-- ~~, I r---l7.' Lo' - hl -" \.. "-- U IInw ---------~ z' "".n,..., IT \J [ll I , > SPEED HUMP EXAMPLE ~ WMf' Q Q /Ià I . 12.' ^ ~fE,E.D 1-\ UM f' l Anissa Williams From: Matt Johnson Sent: Friday, August 06, 2004 1 :20 PM To: Anissa Williams Subject: Traffic calming Re: Traffic calming 4th and A- Nothing to offer from the PD perspective. Just let us know when (if) it happens so I can apprise our officers. Thanks mcj Anissa Williams From: Andy Rocca Sent: Friday, August 06, 2004 3:38 PM To: Anissa Williams Subject: 4th Ave & A St. Generally, I am opposed to the use of traffic calming measures on City streets, especially arterial and collector streets. These measures slow all traffic by design, including emergency response vehicles. However, I am sensitive to the residents' concern of speeding traffic and believe the use of speed humps to be an acceptable application of traffic calming on the referenced local streets. Thanks for the opportunity to comment on the proposal. ajr Anissa Williams From: Ron Logsden Sent: Wednesday, August 11, 2004 10:02 AM To: Anissa Williams Subject: RE: 4th and A Street traffic calming Anissa, If that is 4th Ave and A Street it is not on one of our bus routes so it should not effect us. Unless you know something I do not. Thanks, Ron -----Original Message---- From: Anissa Williams Sent: Wednesday, August 11, 2004 9:32 AM To: Bud Stockman; Ron Logsden Subject: 4th and A Street traffic calming Bud, Ron, I am sending out the survey to the residents today. Did either of you have any comments to forward to City Council regarding putting in speed humps on these streets? Anissa Williams JCCOG Traffic Engineering Planner 410 E. Washington St. Iowa City, IA 52240 (319) 356-5254 -==-~ ~.. ~t Page 1 of 1 Marian Karr ~~,-_.,.,~-~,~-~~- -~.~~-~--~~-'"" From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Thursday, August 26,20048:53 PM To: jeff-davidson@iowa-city.org; Karin Franklin; Steve Atkins Cc: cou ncil@iowa-city.org Subject: Traffic calming 4th and A work session memo To: Mr. Jeff Davidson Assistant Director, Department of Planning and Community Development Jeff, I genuinely appreciate the efforts of transportation planning with respect to community planning. In reading your 8/25 memo that is in the City Council information packet about the proposed 4th and A traffic calming measures, I feel that you do a good job of summarizing the process. However, I do take exception to the way the survey results were interpreted/reported. When I first read your memo, I had to sort out why the 60% approval of going forward with the calming measures was buried at the bottom of the paragraph about the survey results. It seemed to me that the important information was that the traffic calming measure met the threshold to be considered by the City Council. It concerns me that other readers may have reservations that the process was somehow "compromised" because two neighbors of the 92% (15 of 16) of neighbors who were elected to respond to the survey had their surveys tabulated on 8/23 Monday rather than the 8/20 Friday "self-imposed" deadline. A reasonable person would be hard pressed to explain how a card 'post-marked' on Friday (and admittedly I am assuming they were postmarked by or on Friday) is substantively "different" from a card 'received' by Friday. That level of information is irrelevant to the council members deciding whether to move forward with the proposal or not. I understand that accurate reporting is important to good decision-making. In my work at ACT I am relied upon to do the same, so I appreciate the effort that you went to present the Council with good information. I know that you can understand that I want to be sure that the Council sees the facts clearly and doesn't miss the forest looking at the trees. Sincerely, Garry Klein Creekside Neighborhood Association 8/2712004 j! 1 CITY OF IOWA CITY~ -,...::;. -4 !~~~8t MEMORANDUM ~ "IIII.~ .......~ Date: August 25,2004 To: City Council From: City Manager Re: Budget Reduction Plan A Budget Reduction Plan was adopted in June of 2003 following a reduction in State aid and a declining rollback. You will recall our decision to "manage our way" through this reduction process. The initial plan involved $1.7 million in revenue reduction and thereby the need for commensurate reductions in expenses and/or corresponding increases in revenue. After review of the Budget Reduction Plan as well as closing out the FY04 budget, we have substantially achieved the major elements of the Budget Reduction Plan. It was our intent to complete the reduction plan over an 18-month period ending January of 2005. With an increase in our cash position, as well as expenses being reduced and revenues increasing at a more rapid rate than anticipated, I will be recommending that the Budget Reduction Plan be considered as achieved. This will allow us to proceed with planning our FY06 budget with such an assumption. An additional purpose in your review of the status of the Budget Reduction Plan is also to lay the groundwork for discussions as to what General Fund priorities you would like to see incorporated in the '06 budget plan. We have not included capital projects in this review, as I would expect we would undergo our traditional capital project review process with the Council during budget review after the first of the year. At your meeting of August 30, I will explain to you the basis of my budgetary recommendations, and in particular how I believe we have substantially achieved our Budget Reduction Plan ahead of schedule. While I will have charts and other supporting documents to explain our budget, you may want to bring along your 05 Budget document. mgr/mem/CC-budget review.doc · IJ[J MEMORANDUM DATE: July 27, 2004 r1d~ (~Ar'vUA cV- TO: City Manager FROM: Steven Nasby, Community and Economic Development coordinato~' RE: HACAP Request for Waiver,:Of Repayment Policy for Housing Funds Hawkeye Area Community Action Program (HACAP) was allocated $148,000 in FY05 HOME funds for the acquisition of two housing units that would be used in their transitional housing program as affordable rental housing. The repayment policy in effect for housing funds awarded to non-profit organizations is as follows: . Housing activities by a non-profit organization will be eligible for a 0% amortized loan for the period of HOME affardability up to 30 years. HACAP's letter, dated July 20, 2004, requests a "waiver" of the amortized loan repayments. As you may recall, the repayment policies for Community Development Block Grant (CDBG) and/or HOME Investment Partnership Program (HOME) funds was established by the Council as a means to create an on-going income stream for future projects. Program income is important to the maintenance of Iowa City's CDBG and HOME programs as our allocation of funds from the u.s. Department of Housing and Urban Development (HUD) has been decreasing, along with the other HUD programs detailed in the HACAp letter. HACAP's request for a "waiver" of loan repayments leaves some options available to the Council IT they choose to modify the FY05 HOME allocation. Commonly used options are as follows: 1. Give HACAP a grant. A grant would not be repaid to the City as long as HACAP owned and operated the project according to HUD regulations. 2. Change the HOME loan to a "declining balance loan". This type of loan is forgiven incrementally over a period of time or in a lump sum at some point in the future. Again, no repayment of the funds as long as HACAP owned and operated the project according to HUD regulations. 3. Change the HOME loan to a "deferred payment loan" (a.k.a. balloon loan) were there would be no monthly payments, but at some predetermined point in the future the full amount of the loan would be repaid either with or without interest. As these options are evaluated, I would again point out the importance of program income to the long-term financial health of our CDBG and HOME projects\programs. If you have any questions please contact me at 356-5248. · IIHAWKEYE AREA ,:/ , COMMUNITY ACTION .;. . .. PRO G RAM, I N C III a help up, not a hand out July 20, 2004 Mayor Lehman and Iowa City Council 410 East Washington Street Iowa City, Iowa 52240 Mayor and Council Persons: Hawkeye Area Community Action Program, Inc. (HACAP) recently received a HOME grant from the Housing and Community Development Commission in the round of funding to begin July I, 2004. HACAP would like to ask that the monthly payments associated with the loan be waived. The HOME funding was requested to purchase two condominiums, in approved areas of Iowa City, which will replace two trailers located in the Hilltop Trailer Court. The costs associated with operating the trailers have become very uneconomical. Our objective is to minimize the overhead costs and to further disperse supportive housing units in the community. The units are operated under HUD's Supportive Housing Program. HUD has not given grantees a Cost of Living Adjustment (COLA) increase in the past five years. An optimistic outlook for the next round of funding is a zero increase. The State of Iowa has also reduced funding to HAC~P under the Homeless Shelter Operations Grants and the Emergency Housing Grants by 50% - these funds were used to offset the utility costs for housing in Iowa City. Over the last five years HACAP has been putting steps in place to lower operations costs. The condominium purchase is the final step in that process. The previous steps in upgrading the housing in the Transitional Housing Rural America program in Iowa City were all under loans without payments. In last year's round offunding we acquired two units in our Local Transitional Housing Program and we are making payments on that loan because they are wrapped in with the programming involved with our purchase of 18 units from the City of Iowa City which HACAP is also making payments to the city. To make the payments on this HOME grant would reduce our ability to provide support services to the family under this grant from HUD. HACAP believes this program is a valuable asset serving homeless families with children that are under 30% of the median income in Iowa City. These families present many 1515 Hawkeye Drive _ PO Box 490 _ Hiawatha, Iowa 52233 ph 319-393-7811 _ Ix 319-393-6263 _ email hacap@hacap.org _ www hacap.org AN EQUAL OPPORTUNITY AGENCY _ A MEMBER OF THE UNITED WAY . . barriers and are usually the most difficult families to serve. The intensive in-home counseling strives to help families reach self-sufficient, while providing age appropriate services for their children. Families are required to work 30 hours a week, meet with their counselor, and attend monthly Consumer Education meetings. The local Housing Services Coordinator makes regular property inspections to insure that the families are maintaining a clean and safe environment. Thank you for your consideration of this request. If you have any questions I will be available to meet with you at any time. Allan L. Axeen Housing Services S Cc: Don Maniccia Steve Atkins Steve Nasby Matt Hayek j! 1 CITY OF IOWA CITYŒ] ~~:::'a:ã4!t !~W~ """'~"IIII.~ MEMORANDUM ...... .. DATE: August 24, 2004 TO: Mayor and City Council ~ FROM: Marian K. Karr, City Clerk ~ RE: Park Tour Attached is an invitation from the Parks & Recreation Director regarding their upcoming Park Tour scheduled for September 8. The matter will be scheduled for your August 30 work session to determine whether a quorum will be attending, A response will be forwarded to the department after that discussion. cc: Parks & Recreation Director Trueblood city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Mayor, Council Members, and City Manager FROM: Terry G. Trueblood, Parks & Recreation Direct~ DATE: August 18, 2004 RE: Park Tour On behalf of the Parks and Recreation Commission, I would like to extend an invitation to join us on the commission's annual tour of parks and recreation facilities and open space. The tour is scheduled for Wednesdav. September 8. The commission will conduct a very brief business meeting at 4:30 p.m. in meeting room "B" at the Recreation Center, with the tour to begin shortly thereafter. Dinner will be provided, and we hope to conclude the tour no later than 7:00 p.m. In order to make proper transportation and meal arrangements, we need to know how many people will be joining us. Please complete the enclosed card, and return it by September 3. If you have any questions, please don't hesitate to contact me. encl. cc: Parks & Recreation Commission - - JCC~ ~ r~ me m 0 Date: August23,2004 ~/ îßYVV To: City Council ~ From: Brad NeUma~COG Solid Waste Management Planner Linda Severs ,öCCOG Human Services Planner Re: Furniture Project Update In October 2003 the Iowa City Landfill took over operation of the Furniture Project from the Domestic Violence Intervention Program (DVIP). DVIP had been operating the program since 1993. The Furniture Project has been both a recycling program and a human services program that distributes good used furniture to families and individuals in need throughout Johnson County. At the same time, the Furniture Project achieves Landfill goals by recycling items and keeping them out of the Landfill. After years of increased funding requests from DVIP, the Landfill decided to establish the Furniture Project as a Landfill program. For the past year the Furniture Project has been coordinated by City employees from JCCOG, the Department of Planning and Community Development, and the Landfill. The Furniture Project will be coordinated by the Recycling Coordinator position if that position is established at the Landfill. We have made sure that the working relationship DVIP established with local human service agencies has continued. Furniture is no longer picked up and delivered as part of the program, although Iowa City curbside refuse collection crews have selected items from the bulky waste collection program that are useable for the Furniture Project. The Furniture Project stores used furniture at a storage building at the Landfill. Many persons choose to deliver furniture to the Landfill for free rather than pay the bulky waste collection fee. A tax receipt is available for those delivering good used furniture to the Landfill. Recently, we received good quality used beds and dressers from a local hotel renovation project. The Furniture Project program numbers have been impressive for a Landfill waste reduction program. Since October 2003, the Furniture Project has distributed over 900 pieces of used furniture weighing over 17 tons. This includes over 400 beds and 75 couches. Hundreds of other furniture items, such as desks, tables, bookshelves, dressers, and end tables have also been distributed. Almost 95% of the used furniture collected by the Landfill is used in the program. The Furniture Project has helped 92 families in need since October 2003. The number of applicants for the program was twice that, but some families, for one reason or another, do not show up at their scheduled appointment to pick up their furniture. The 52% pickup rate since October 2003 is comparable to the pickup rate experienced by DVIP when they operated the program. Referrals have come from as many as 17 different human service agencies in Johnson County. Two local human service agencies, the Crisis Center and Shelter House, make over 70% of the referrals to the Furniture Project. About two-thirds of those using the Furniture Project have a household income between $14,650 and $18,850. The Furniture Project program is operating very well as both a recycling program and a human services program. There are two areas that the Landfill will be working on to improve the Furniture Project August 25, 2004 Page 2 Furniture Project in the near future. The first is trying to reduce the number of no-shows by providing more information to the local human service agencies making referrals. Hopefully we can increase communication between the Landfill and those picking up furniture. The second initiative is to increase the amount of good used furniture being donated to the program. We will be developing an informational brochure to distribute to local organizations that can help collect and/or donate furniture to the program. We feel the Furniture Project will continue to grow and be a very beneficial waste reduction and human services program for the Iowa City community. If you have any questions or comments, feel free to contact Brad Neumann at 356-5235 or brad-neumann@iowa-city.org or Linda Severson at 356-5242 or linda-severson@iowa-city.org. cc: City Manager Dave Elias Jeff Davidson Rick Fosse John Thomas Tracy Hightshoe jccogsw/furnproj8-23-04.doc j ~ 1 CITY OF IOWA CITY ~ -,...= -4!t !~¡¡!i MEMORANDUM '-....~_IIII.~ ........ .. Date: August 20, 2004 To: City Council From: Brad NeUman~OG Solid Waste Management Planner Re: Update on the Iowa City Landfill's half-price, county-wide waste tire collection program This is the second year that the Iowa City Landfill has sponsored a half-price waste tire collection program for residents of Johnson County and the communities of Riverside and Kalona (these two communities are in the landfill service area). Before 2003, the Iowa Department of Natural Resources (IDNR) awarded the Johnson County Board of Supervisors, through the East Central Iowa Council of Governments, funds for free waste tire collection programs. The funding was turned over to the Iowa City Landfill for the collection of waste tires. Johnson County received funds for six consecutive years (1997-2002). During that time the Iowa City Landfill collected 50,618 tires, 2/3 of which came from rural Johnson County, and spent $53,517 in landfill funds in addition to the $94,298 awarded to the County by the IDNR. . With the funding for free waste tire collection programs gone, the Iowa City Landfill decided to implement a half-price waste tire collection program. Last year's event was held in May and the landfill collected 2,600 tires (about 31 tons) during the one week program. The average half-price cost to dispose of a car tire during the program was about 75¢. The total cost of last year's event was $4,200. This year's program was held July 17-24 and only 811 tires (about 10 tons) were collected at a cost of $2,200. Due to the decreasing number of tires being collected, we do not intend to have a half-price event next year. Instead the landfill will promote the current year-round program of $.07/pound for tires. This is equal to about $1.50 per car tire which the landfill feels is very reasonable for proper disposal. The landfill would also like to avoid the high advertising costs associated with a special event. About two-thirds of the cost for this year's event went toward advertising. Please give me a call at 356-5235 or email me at brad-neumann@iowa-city.org with any questions. cc: Jeff Davidson Steve Atkins Rick Fosse Dave Elias Jon Thomas Jccogsw/memlwaste tire.doc j ~ 1 CITY OF IOWA CITY~ -,...::;. -4 !~w~8t MEMORANDUM ~... "IIII.~ ......~ Date: August 24, 2004 To: City Council From: Inspection Services Re: Update on the Enforcem tal Property Regulations Enforcement of the "nuisance" rental property regulations began in September 2003 at the start of the University of Iowa fall semester. As you may recall, these regulations were adopted in response to the Neighborhood Housing Task Force recommendations. The purpose of the "nuisance" rental property regulations is to eliminate chronic code violations occurring in rental property by providing a process for abatement and holding responsible the tenants, property owners, and/or other parties whose actions are necessary to correct the problem. Based on the first year's enforcement experience, the "nuisance" rental property regulations appear to have had a positive impact by reducing repeat criminal offenses in rental properties. Last year there were 178 first offenses, 6 repeat offenses and 1 third offense. The breakdown by type of criminal citation issued through August 24th of this year is as follows: "Nuisance" rental property cases: 123 disorderly house 42 controlled substance 1 PAULA 5 assaults 4 disorderly conduct 2 interferences with official acts 1 criminal mischief -------------------------------------------------------- 178 total cases - first offense 6 total cases - second offense 1 total case - third offense The effectiveness of the "nuisance" rental property regulations, in my opinion, is due to the regulation's emphasis on the following factors: 1. Early intervention Comment: Early intervention is in the form of a notice sent by Housing Inspection Services to both the tenant and the landlord/property manager within a few days of when a violation has occurred. The landlord/property manager response to receiving notification concerning tenant behavior has been very positive, with many landlords/property owners taking the initiative to contact their tenants. This early involvement by concerned landlords/property managers has been helpful in reducing repeat problems. In addition, it is my understanding that at least one property management agency has changed their leases to include fines for tenants charged with criminal conduct and/or violations of the "nuisance" rental property Nuisance Rental Property Regulations August 24, 2004 Page 2 regulations. Also, landlord/property managers have contacted the City to express their appreciation for the early notification about tenant behavior. 2. Code Compliance Settlement Meeting Comment: The City holds a code compliance settlement meeting at City Hall shortly after a second violation with the involvement of all relevant parties (Le., tenants, landlords, police, Housing Inspection Services) together to have meaningful discussions about corrective action and the means to avoid future problems. Out of 178 first offenses this past year, only 6 second offenses occurred, therefore, 6 Code compliance settlement meetings were held. The code compliance settlement meetings have been successful in "getting the attention" of those involved concerning the seriousness of the matter and by establishing a performance agreement signed by all parties, with conditions to avoid repeat occurrences of the problem. Typically, code compliance settlement agreements have prohibited kegs, limited the number of guests, provided notification that the property was under a "police watch," and explained the increased penalties and fines imposed by a third offense. 3. Increased Penalties and Fines Comment: The "nuisance" rental property regulations provide for penalties that have real consequences. In the past year, unfortunately, there was 1 third offense within 12 months of the previous 2 offenses. As a result of the third offense, the penalties imposed by the City and the landlord/property manager were immediate and costly. The City issued $250 municipal infraction plus court costs, requested and received $500 criminal fine, a 30% surcharge, plus court costs. In addition to these penalties, the landlord took immediate action to evict the tenant. I believe the results of the first year of enforcement with the "nuisance" rental property ordinance are positive. The regulations have "gotten the attention" of those involved in criminal behavior in rental property, and the early intervention on the part of both the City and the landlord/property managers has played an important role in reducing recurring problems. While the first year enforcement numbers are good, it will take more time and enforcement experience to determine whether or not the ordinance will have the desired long-term impact on reducing chronic violations in neighborhoods. The Council will be kept updated concerning the enforcement and impact of these regulations. hi sadmlmemlnuisance.doc I o~~6;1 Senior Center .~ Memorandum ~. To: Steve Atkins, City Manager From: Linda Kopping, Senior Center Coordinator Cc: Senior Center Commission Date: 26 August 2004 Re: Break in the Fire Sprinkler System On Monday, August 23, 2004 a fire sprinkler system fitting failed and flooded several areas of the Center. At the time the rupture occurred employees of Iowa Fire Equipment were making improvements to the system. The break in the system was in the northeast corner of the first floor kitchen ceiling. Water ran from the break, down the walls, throughout the kitchen and into the assembly room. It then went through the first floor flooring and ground floor ceiling into four rooms and an area of hallway on the ground floor. Affected areas include: >- Kitchen ~ Assembly Room ~ Ground Floor Hallway >- Visiting Nurse Association Suite ~ Exercise Room-Equipment ~ Boiler Room ~ Ceramics Room ~ Exercise Room-Aerobic >- Mezzanine Mechanical Loft Craig Buhman, Maintenance Worker III, and I have been working with Shaun Bradbury, City of Iowa City Special Projects Coordinator, to assess damages. A comprehensive list of the damages we have identified have been sent to Iowa Fire Equipment and the Dana Company, its insurance carrier. ~~ Board of Directors D*9'F AS m1 Misha Goodman, President Send correspondence to: Beth Shields, Vice-President Anne Burnside, Secretary 618 Ronalds St. Fred Boehmke Dog Pa rk Iowa City, IA 52240 David Bright www.jcdogpac.org Beth Fisher Action Committee n__L 1'___..1:.4.1- August 25,2004 ~.- ~UL Steve Atkins, City Manager ÍtÆt City of Iowa City 410 E Washington St. Iowa City, IA 52240 Dear Mr. Atkins: Weare writing to you today to reconfirm our commitment to funding the development of an off-leash dog park on the Peninsula Parkland. Below are some of the details of our plans. Parkland Development In July, we retained the firm Shoemaker & Haaland to develop a Masterplan for the off-leash park. We have had an introductory meeting with landscape architects from that firm to discuss our basic philosophy and "wish list" for the park. We expect the Masterplan to be finalized sometime in early autumn 2004. The time line for development of the park will be dependent on both the Masterplan and also our ability to successfully raise funds for the park. However, we have set a goal of summer 2005 for the opening of the park. Fundraisinl! Karla Kimerer, Director of Development for UllIC, has offered her expertise to assist our group in developing an appropriate and successful fundraising plan. The actual amount that our group will need to raise and the timeline for our fundraising will be determined in conjunction with the park Masterplan. However, at this time, we are estimating a cost of between $50,000 and $100,000 for the initial development of the park. We have also done a considerable amount of research on grants that may be available to us, and have volunteers who are experienced with writing successful grants who have volunteered their services to assist us with grant applications. We have applied for and received 50Ic(3) status, which will be essential to our fundraising efforts. Finally, we will continue to work to create a base of support from local citizens and businesses. We believe that the off-leash park will be a great benefit to the community, and we are confident that local citizens and businesses will be a good source of support. Thank you for the support that you and other City staff have provided to us. We look forward to our continued collaboration on this exciting effort! Sincerely, cc: Terry Trueblood A non-profit citizens group committed to the development and maintenance of Off-Leash Recreation Areas in and around Iowa City. rnJ Nichole Slabach RMB Investments Inc. 3286 Hwy 1 SW Iowa City, IA 52240 August 2, 2004 Iowa City Historic Preservation Commission Civic Center 410 E. Washington St. Iowa City, IA 52240 To Whom It May Concern: I have an objection with some recently proposed nominations for our property to be placed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District, and I'd like to request your assistance in making things right. The properties addresses in consideration are 411 Linn St. and 228 Church St. I am very comfortable with new developments having property agreements as to the expectations for what is expected of the housing, landscaping, dimensions, etc., but differ as to the changing requirements of current ownership. I also have a deep believe in the concept of due process at all levels of government, whether federal, state or local. I trust that our elected officials consider the thoughts and opinions of all people in the community they represent and base policy with this sensitivity in mind. I believe some well-intended people may have over looked one of our most basic rights as Americans, those of property rights. Just as the current Patriot Act is under scrutiny at the federal level, for implications regarding privacy and our rights, the liberty to enjoy and utilize our properties remain at the core of our society. I thank you for your consideration and would like you to: 1. Consider this letter our personal objection for consideration to the National Registry. 2. Request the matter be dropped as an agenda item for consideration. i"-~' ;2 = Sincerely, = -r- ~ -<:0 ;po »J = G') 11 ,.--... -- ~ J I - --j C'~') .l:""" , :-<~ nl Nicho]e Slabach ill -u II r::; ;J :3': , . ---.J - . .~ <-"A .r- ~ .. CC: City Council (..:> en - -_._- n - . i ,-...0 .c:=~~ :? ~ T\ ,-- <¡-) I - W ¡ i ì "". ~---, :it': \-*/ 0 ., 0 (j\ Gregory & Leann Hassman 1635 Larch Avenue Washington IA 52353 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: We own the property at: 533 N. Linn, Iowa City. Iowa We oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, Name DafÙ/oi Name Date {~,' (!j)fAJl c,r l- 1'" 0 = c'"' ~ -r.- :;'¿:o þ"" ,.]>.= ,-¥- ~- T! c-:'-; G-:; - ---; ,........., C) ....- '---¡ \- ~ --.:'<f~- TJ rT: -" 02,] ::;::: ,--, \_j <.;,,/, ..r:- ~ .. N CJ1 HUg LU U<t U<t:UbP "'reg Hllen .:JL~-;:,<t;:'-C:UUl p.l Greg Allen 2427 HW 6 NW Tiffin IA.52340 RE> Gilbert Linn Historic District Package Dear Historic Preservation Commission I own Property at 301-303 Fairchild I oppose having the above property Nominated to be listed on the National Register Of Historic places as part of the propose\,:bert Linn Historic District in Iowa City Sincerely Greg Allen I find this nomination objectionable in its timing as this is the busiest week of the year for many of us. If the commission really wants to know what the people of this area want This should be continued till the next meeting the notice was sent out late. There is also No infonnation telling us how this will affect our properties. The nomination does not need to be in for several months. It seems the more objectionable the proposal the harder the historic commission works to rush it through. The job of the commission is also to infonn the public and treat them fairly nether of which have been done. If this is rushed through the historical commission will no doubt try to get an Overlay zone. What we were told about overlay zones was nothing short of a lie. They have used their overlay zone to impose $1000 fines by amending the rules Held people up on replacement windows siding porches handrails and have changed Most of the parking requirements and occupancy requirements all without putting anything in writing so people will know what an overlay zone really means. Overlay Zones are handles on a case by case basis that is not equitable or fair at all. Find out what the people really want explain what you are really going to do Put it in writing and let us decide. And give us an extension I doubt that this would even Make the historic register if it was not forced through by the commission. Thank you Greg Allen (j()"f'( -Q.líý Cøu...J Q l t........ ð :2:0 -n p~ _.<" -- C) " - .- 0 , :::::\C) '"Tì -:-< F: -t:J ...-, -",.. \._J - j': ..;;... r:J:,::e ¡;:'" ';0--/"' ::: N :Þ cJ1 Dwight Dobberstein 326 North Linn St. Iowa City, Iowa 52240 August 9, 2004 Iowa City Historic Preservation Commission Civic Center 410 East Washington St. Iowa City, IA 52240 Re: Proposed Gilbert-Linn Historic District Commissioners: I live in the proposed Gilbert-Linn Historic District at the above address. I have lived here for 28 years. I also own two other properties within the district at 318 Nötth Linn St. and 311 Davenport Street. I am an architect and I have worked to restore buildings listed on the National Registry of Historic Places; most notable are the Johnson County Courthouse and the Lawrence County Courthouse in Deadwood South Dakota. Restoration of historically significant buildings is important because it preserves the best of our heritage for future generations. The buildings provide a connection to the past that is inspiring and fosters pride in our community. They provide an identifiable sense of place and stability. I oppose the proposed Gilbert-Linn Historic District and I do not want my properties included in the District. I oppose the designation because, with a few exceptions, most of the properties are not historically significant. They are not the best of our past and they do not msplfe me. Many houses are not viable homes for long term. The houses are too small on lots that are too small; they have inadequate outdated facilities, and lack the amenities people look for in a new home. Consequently they are snapped up for student rental. I think the best is yet to come for the Northside Neighborhood. Iowa City is rapidly changing and the Northside Neighborhood must be allowed to evolve with it or it will not be a viable place for families to live. Do not preserve a neighborhood where only students would choose to live. Allow it to change and attract families who will invest their time and money transforming th~orths~è Neighborhood into the best Iowa City has to offer. ::'E 0 -;: » j § 11 Respectfully, c~ ;"-~ ë; ì.... .' .,:-<r- II m " ,---. o_u -"- , . \J ""'-,,,/'...... W ~ ...0 ~ /::¡ . /\ L--l . KEYSTONE PROPERTY MANAGEMENT CO. , ~. : :... .:::. ~-- ~ ~ - ="'- . . -.1 MEMORANDUM TO: Michael Maharry Chair, Iowa City historic Preservation Commission FROM: Marcia Mac Kay DATE: August 10, 2004 RE: Proposed Gilbert-Linn Street Historic District 230 E. Fairchild St. I manage the house located at 230 E. Fairchild St., Iowa City, Iowa 52245. I have sent correspondence regarding nomination to be placed on the National Registry of Historic Places to the owner of the house, James Pohl and Ryan Rooney. He strongly opposes to this nomination. He has instructed our office to provide you with written notice of his decision in this matter. Please remove this property from your list. Thank you in advance for your cooperation in this matter. Please feel free to contact our office if you have any questions or concerns. Sincerely, ýY) 1M N '-j'YIÚ0 1-1 'd- Marcia Mac Kay, agent t-..:> c,:;:;:) 0 L---:J' ~o :r.... ~- c::: ~-- ---j (7) 11 File: p&r ;-)- - .- ~'r"'-~ C> ~4\... ;Tl . :--< i"~ éL' ~'U/f~ m þ c-1 --.'., .....1;'... ,.......J f--' ¡'-l "J:':"'- ~/'. C> » - ro 533 SOUTHGATE AVENUE * IOWA CITY, IOWA 52240 * 319-338-6288 Shirley Harrison 1713 S Avenue South Amana IA 52334 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: I own the property at: 309 E. Fairchild St. Iowa City. Iowa I oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, Copy to Counci 1 ,..-0 c? ð c-:? .~- ~70 ¡:;"" \Î c": --_. G) -J>" -:\ ---- - ---- o __~, i ç;) '1\\ ~(¿ ~ > (----- -1:J '._-' ~-. ,-r~\ -,,, \...) -- "';'¡¡" fj¿¿ r:-? ' /l'.. ...ç ;;:- ~'- )7 ç;) Miller & Hawkins 673 Westwinds Drive Iowa City IA 52246 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: We own the property at: 320 E. Fairchild St. Iowa City. Iowa We oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, ¡jt/Ó'i Dae ~~~U-- ¡{ l- t.-~ Name Date Copy to Counei 1 r-:> c::::-:< Õ c:::~ J;" 50 'þ""" c:: -n ;> ===\ c.¡-j -- -., - - (~ c:> =::"n :--. , \ \ ,/ f" -0 ~__1 :-;S::1 - :"M") ~.. ~/, ~ 7 '"'':- ¡;:- );> 0 Harry Hinckley 886 Park Place Iowa City IA 52246 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: I own the property at: 326 E. Fairchild St. Iowa City, Iowa I oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, '0 .. - ~\~ ,~W Name Copy to Counci 1 !'"....;-. 0 ç~:) C"...:::' ..l:"-~ :2:0 :P> »:-..:: c.:: II C-) 0' - -- :::1 c-~ 0 .¿ I"~ -0 !Ti ~. ... fT -.-, -:-,.'. \.J O::.:~· -s;:'^' N ""'- J> .¡:- 0 MEAROON. SUEPPEL &. DOWNER P.L.C. LAWYERS ROBERTN, DOWNER "TELEPHONE: (3 J 9) 336-9222 JAMES D, MCCARRAGHER I 22 SOUTH LINN STREET FAX: (3 I 9) 338-7250 MARK T. HAMER THOMAS D. HOBART IOWA CiTY. IOWA 52240 -1830 WWW.MEARDONLAW.COM MARGARETT, LAINSON DOUGLAS D. RUPPERT TlMOTHY J. KRUMM WILLIAM L. MEARDON WILLIAM J. SUEPPEL (19'9-1997) CHARLES A. MEAROON OENNIS J. MITCHELL OF COUNSEL: DAVID J. BRIGHT WILLIAM F. SUEPPEL PETER J. GARDNER JEAN BARTLEY August 9, 2004 Michael Maharry, Chairman and Members of the Historic Preservation Commission 410 E. Washington St. Iowa City, IA 52240 Re: H & G Partnership: 204 East Davenport St., 420-22 N. Linn Street Dear Chairman Maharry and Members of the Commission: I arn writing on behalf of H & G Partnership, which owns property located at 204 East Davenport Street and 420-22 N. Linn Street, Iowa City, Iowa. H & G is opposed to the proposed Gilbert-Linn Street Historic District. H & G does not believe the creation of a local historic district is in the best interest of the property owners in this area. ~)4 . . (#) '/ V ¡-- /fit (,-:!.. - k . Harne r....; Q <='" MTHjDMj zmo = ..s..- :2:0 ",.. :::> :::¡ c::: 11 Copy to: City Council "' GJ \~--<"'" - ,- -.....-., C> I --4 i...- j \\1 .:<ç; --0 -"!'... ,---¡ ~--~ ~,.. \J O~ ?/'-. ~ > W G"\ August 10,2004 Iowa City Historic Preservation Commission Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Re: Gilbert - Linn Historic District Dear commission: We, the owners of the property at 322 N. Linn Street, are opposed to the nomination of the property and surrounding neighborhood to be placed on the National Registry of Historic Places as part of the proposed Gilbert - Linn Historic District. Respectfully submitted, Mary Palmberg ~ srottW q~ '" 0 = = -""" :2:0 - ~.,...'J..- c:: .- -.¡ G') il -<' 0- - - ~-=; C) 0 cd}' Cð/r'HC/ .:-<:r- -0 iT] Cc: ¡" !' ()-'-~ - '--.J <.-/.... ~ ~ :"'-. » w .¡;- W- ~.¡.~~ , U? N .. <:( r- - :~ . " .........,.....-> ~ ~ ceC ~ ¡ u- i ¡ ,- ___ ~_._.J ; :::-=J)-"'" == ::: Uf- L1- . r-; c..!) ",...- ~.._J :::J f~ ..~ C)« -7" .:ç: C'::) - ¿;, 0 c......J - August 7, 2004 Attention; Iowa City Historic Preservation Commission I am opposed to having my property nominated to be placed on the National R~gistry of Historic Places as part of a Gilbert-Linn Historic District. Sincerely, Waltraud Maierhofer 426 N. Gilbert Iowa City, IA 52245 cc. City Council Frank & Robert Person 321 E. Davenport St Iowa City IA 52245 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: We own the property at: 321 E. Davenport St. Iowa City. Iowa We oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, d!r~fQG-UMr? !J?/Otjð'f me Copy to Council Date r-.o 0 C:.J ç-.;::} .c- ~() );;~ ~"t">=-; c:: Il < Go C) - -- =lCj 0 ::-<1--- iT] ¡ I ~ J:::'" 0-' - "-~ -,', ...;"...~ '0 0=:"' - <: /'- - ;§ " ~ w August 9, 2004 Iowa City Historic Preservation Commission Civic Center 410 East Washington Street Iowa City, IA 52240 To Whom It May Concern: Re: 410 East Market Street property in Iowa City, Iowa We the property owners of 410 East Market Street are opposed to having our property at the 410 East Market Street location submitted as part of the proposed Gilbert - Linn Historic District. James A. Clark ~~ Loretta C. Clark f"'--..." Copy; City Council 0 C:";', (.:::.::;) ~() -C'~ j:"1I:." ...J.·>=i c= Ç) -ll ...., l. ./ - ,..- =:-¡c a /~ ---¡ ::-"-...i iT, > : ¡ Ô;¿;J -J..i", ,..--, - \..._,~/ ~/" - :<'-. .. ):.> ~ w John & Erma Alberhasky 1150 Jefferson Street Iowa City IA 52245 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: We own the property at: 324 N. Gilbert St, Iowa City. Iowa We oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, (lÁf(~ F/¿/Uq ¡Name Date I ~h ~ Ef'-- '7-- 0 ~ Name Date Copy to Councì 1 f"-...) 0 r::::J = -- -lO- ;>0 :Þ>- :i> -~~: c: - c;J !l CJ - - c::> , ~/ .'_. iTJ ..--... I :¡-; þ Q~ -'.;.¡. --, - '¡'J' :>- - j> " - w August 5, 2004 Iowa City Historic Preservation Commission Civic Center 410 E. Washington St. Iowa City, IA. 52240 To whom it may concem, My name is Joel Schintler and I am the property owner of 315 E.Davenport Street. I am opposed to having my property nominated to be placed on the National Registry of Historic Places as part of the proposed Gilbert-Lima Historic District. Sincerely, .-7 Jean Ann Daters 320 Park Road Iowa City IA 52240 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: I own the property at: 319 E. Davenport St. Iowa City. Iowa I oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely, ~) Ilavt_ t&Lf 6, AIJ/}Y N e ¢ / Date Copy to Council ,",' c-=.:) 0 Ç;,) 5:0 :;r::,.,. j-; -, c:: --n y' ..--. '.... - ~- i___ ) ."'j C) ". ~ \'1-1 -, ,..~ --'.L. "'-~"'/ ,-...J - -s:: - .. 5> - w LAUN:ÒPACH P.O. Box 1306 Iowa City, 19wa 52244-1306 «\).\?¡os. , /'\ ,r""" !"""i "',-' I> r---·l r':", . ." u~ I-~ f...~ \~;; " ,'"_ July 5, 2004 ~/ ~' .~ Lowell Soika ktt Deputy State Historic Preservation Officer State Historical Society of Iowa 600 East Locust Street ~/!J Gd ,#~4 Des Moines, Iowa 50319-0290 Attn: Mr. Lowell Soika: ~. df?~ 5ZZ~ I am opposed to having my property placed on the National Registry of Historic Places. The location of my building is 223 East Davenport Street, Iowa City, Iowa, 52245. My building, 223 East Davenport Street, is in the proposed "Gilbert - Linn Historic District." Sincerely, ~~ Donna Launspach 701 Miller Ave. P. O. Box 1306 Iowa City, Iowa 52244-1306 ~ J,t~Þ4# ;I~ß/tv~~1i -afk/zuJ· !/~ August 7, 2004 IOWA CITY HISTORIC PRESERVATION COMMISSION CIVIC CENTER 410 EAST WASHINGTON STREET IOWA CITY, IOWA 52240 ATTENTION: I am opPosed to having my property placed on the National Registry of Historic Places. The location of my building is 223 East Davenport Street, Iowa City, Iowa, 52245. My building, 223 East Davenport Street, is in the proposed "Gilbert - Linn Historic District." Sincerely, Donna Launspach 701 Miller Ave. P. O. Box 1306 Iowa 'City, Iowa 52244-1306 Melvin & Alice Roth 1340 12th Avenue Coralville IA 52241 RE: Gilbert-Linn Historic District Package Dear Historic Preservation Commission: We own the property at: 421 N. Gilbert St. Iowa City. Iowa We oppose having the above property nominated to be listed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District in Iowa City. Sincerely. Pt ~' ð_' (jJ¿-- ~ 91 ~ e) 'fJ Name ~ßm- 6W-j" ? -cfðZ:J.? Name Date Copy to Council r'--_., 0 C'::--) ç~~.} ¿:o .....c.- )';Fr,. --.. --." c:::: ...;-~ __.1 , Ç") -n ,.--, --ce, < .J - -"iC~ 0 r-- ~~:: r'" :'TJ r" :D''''" --, 0:;:; .....-"!'" t,__f - $/'-':: - j> .. ~ w FROM i FAX NO. : Aug. 08 2004 08.'40AM Pi Iowa City Hiaorical Preservation Commission August 8, 200~ Civic Center 410 East W~in~on Street Iowa City, Iowa 52240 Commissioners: As owners of the property at 318 North Gilbert Street, wc are opposed to ha~ing our property nominated to be placed on the National Registry of Historical Places ~ part of thc proposed Gilbext-Linn Historical Disulct. Sincerely, William C. Leupold Copy to City Council .'77. ~ L.J . KEYSTONE PROPERTY MANAGEMENT CO. t.!. ; - , .: .~-s_ , ....... MEMORANDUM TO: Michael Maharry Chair, Iowa City historic Preservation Commission FROM: Marcia Mac Kay DATE: August 10,2004 RE: Proposed Gilbert-Linn Street Historic District 217 E. Davenport St. I manage the house located at 217 E. Davenport St., Iowa City, Iowa 52245. I have sent correspondence regarding nomination to be placed on the National Registry of Historic Places to the owner of the house, Joseph Dobrian. He strongly opposes to this nomination. He has instructed our office to provide you with written notice of his decision in this matter. Please remove this property from your list. Thank you in advance for your cooperation in this matter. Please feel free to contact our office if you have any questions or concerns. Sincerely, '-fYl (L1 ~ '-1YlC¿G-k & Marcia Mac Kay, agent j'->.,J c::..,. 0 c:::> ...1;;.- File: dob ~G J::~ :r>- =~ c: 11 ø U: UJuttw /......-", -~~.~ - \,- .' .- --; r~. 0 , J'"'' ·--;1 c<, ~- .. , "'" íT1 .--, 5;r~ -"- "_J - -é: /' - ~ .. ~ - w 533 SOUTHGATE AVENUE * IOWA CITY, IOWA 52240 * 319-338-6288 James B. and Becky J. Buxton 1811 Muscatine Avenue Iowa City, Iowa 52240-6414 (319) 354-7262 August 3, 2004 Iowa City Historic Preservation Commission Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Sir or Madam: As the property owners of 403 North Linn Street and 225 Church Street in Iowa City, we want to go on record as being opposed to the nomination of our properties to be placed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District. Please note our opposition in your records in advance of the nomination meeting on the lOtb. sm~ß. ~~ James B. Buxton Jbb Cc: City Council RB/OPPOS-HPC ""'-" c:::.) 0 = ..<-- ~C) 1> >;..... -p-~ c: Il , CO) ,...--..., -'-., I ~ \., J ~C'~i U) ! ~( ¡;-', ill " ¡ I ,---, ----¡-.., \ . ':Jjj ,,-) '-7' - ~ .. - ~ , Iowa City Historic Preservation Committee Civic Center 410 East Washington Street Iowa City, IA 52240 To the Committee members: My name is John Logan and I am the new owner of the property located at 305 North Gilbert Street, in Iowa City, that is part of the proposed Gilbert-Linn Street Historic District. The property historically, and presently, is a full service filling station. I plan to continue utilizing the property, as a service station offering the neighborhood not only fuel, but full service repair. I would like to go on record as saying that the proposed historic district designation is a good idea as far as the residential neighborhood goes. One must preserve our history or lose the identity that is part and parcel of who we are. However, at the same time reason has to go into any decision that affects property, and property owners in the affected parameters of the proposal. The building that occupies 305 North Gilbert Street was built in 1955. It has no historical or architectural significance that I can discern. I do not think: that I am alone in that appraisal of the significance of this site. It would not be eligible for any federal grants or incentives of any kind that would apply to a true historical site. However, restrictions could eventually be placed on the property that would restrict it's viability as a commercial enterprise, and severely restrict the economic worth of the property. The proposed district, if one looks at the boundary lines, is somewhat arbitrary in scope, and properties that meet the criteria of historic places are excluded, while others, such as my property, and the Mercy Hospital parking lot are included. While I understand the concept of "contiguous" inclusion, it seems to me that it is not being applied in a , logical or fair manner. Having stated this, I must oppose my property being nominated to the National Registry of Historic Places. To reiterate, I think: that the concept of putting the neighborhood on the registry is a good one overall, but common sense should prevail as to the properties that are included in the designation. SinC?~ J~ . Lóg~ r......, " C:::Jo '-J = <0 -,-- C.C.: City Council J-~" þ",- = -- --j GJ 11 C)--< - --1C 1.0 - -..... !"-.-- iT] - -'..I ·-T"'. ~ . j j r-¡ ~!""" ::r:: O~j '-j -/' ë3 ~' .¡;:- w August 2, 2004 Dear Iowa City Historic Preservation Commission, I, Renetta Webster, owner of the properties located at 330 North Gilbert Street and 402 East Davenport Street, am opposed to having my properties nominated to be placed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District. Thank you for your consideration. Sincerely, R~u/~ Renetta Webster ~_ V.J,.:Jß"WJ S 3D ~w. C9t-ê~ "2{L ~. . ~ú..- ~ITA / ,'" <,--, ; ,'-',,- n'. _..\ f'-- I";..! !.\ ~Z¿ '-1 S- ~" ~ ~ çJ ¡:J':; 1"'. - .... d"" i...\J""" ~ ~~- -<110 e, '^-/ o.D h ~-hi\.--- ð4-, ~a-w-CL Cct<;; T'A- c;Zz ;j ú "" 0 = = ;?-: 0 .L- - ..>'>-3 c: (7) TI C) -""-.. I '- -=~ ~? U1 iT) ¡ ¡ :b> C)=? - ,'--' --" \.....J -S;:/'- 0) ~- » - 0 .Xp \ \ Don C. Fowles 609 Granada Court t©lP~ Iowa City, IA 52246-2914 7 August 2004 Michael Maharry, Chair 9 - ~2:: () Iowa City Historic Preservation Commission ~ - ..¡¡ _- _wI Civic Center I - 1..0 410 E. Washington St. Tl Iowa City, IA 52240 ~r" -'- 0 Dear Mr. Maharry: ..¡:- 0:> We are the owners ofthe properties designated as 310 N. Gilbert and 310 Y:z N. Gilbert. This letter is to advise you that we are opposed to having our property nominated to be placed on the National Registry of Historic Places as part of the proposed Gilbert-Linn Historic District. The information we have suggests that the ultimate effects of this registration are qualitatively different for commercial versus residential property. That is, the effect on property values is generally benign or even positive for residential zone, whereas it is negative for commercial zones. For that reason, we believe that it is inappropriate to combine commercial and residential zones in a single nomination. When the commercially-zoned properties are in a small minority, the effect is to coerce their listing because of the positive effects on residential property. Further, the history of this nomination is suggestive of a heavy-handed, coercive approach that I would not expect of your Commission. We were not consulted initially about the nomination of our property. There were no public hearings in Iowa City and we were not properly notified of this possibility. Apparently, a city employee gave the impression that we had been properly notified, and the nomination went forward to the State ofIowa. We are getting this hearing only because of an action by the City Council. We are generally supportive of Historic Districts and measures that preserve the attractiveness of the City. Our opposition to the nomination of our properties centers on the fact of being in a commercial area. When the City ofIowa City zoned this area commercial, it permitted the tearing down of older houses to create a parking lot for Mercy Hospital and other commercial developments that undermine the historic nature of the neighborhood. Of the remaining properties, few are of such a quality as to have historic value. Thus, as a result of a City of Iowa City decision in the past, the character of the neighborhood does not merit designation as a historic district. Sincerely yours, S)~ ( C.dv~ ~L Don C. Fowles Dorothy 1. Fow es Cc: City Council Home telephone: 319-338-2415 e-mail: don-fowles@uiowa.edu J::f' ( I August 5, 2004 Michael Maharry Chair, Iowa City Historic Preservation Commission 410 E. Washington Street Iowa City, Iowa Re: Proposed Gilbert-Linn Street Historic District My two properties at 311 and 315 North Gilbert are in the proposed Gilbert-Linn Historic District I respectfully request that both properties be excluded. These properties are in a commercial zone (CB2) and I would assume that eventually they would be the site for some commercial use. The CB2 zone includes both houses. Sincerely, ~/}~ cc. Iowa City City Council -- -II I .-- 1..0 "--,..-, ::.-" , i ::;;;: ,'-' - <.J - .. - - -If' II To: The Iowa City Historic Preservation Commission From: Thomas E. Conway Date: August 8, 2004 I am unable to attend your meeting. I live at 225 North Gilbert Street. I am the only person that lives in an owner occupied dwelling in my block. I object to it being placed on the National Registry of Historic Places. It is too late for this. I have no objection to those who wish to have their property listed. I hope that you will respect my rights as a property owner . ~ y:;/ c.c: ~.~ 0 ~C~) -T1 - - 0 iT! - - .. ..¡:- w ·.~tp \ \ August 6, 2004 Iowa City Historic Preservation Commission City HalVCivic Center 410 East Washington Street Iowa City, IA 52240 Re: Gilbert-Linn Street Historic District, Portions of 200-600 Blocks of N. Gilbert & N. Linn Street, Iowa City, Johnson County 402 East Market Street 204 North Gilbert Street 210 North Gilbert Street 214 North Gilbert Street. Ladies and Gentlemen: I understand that this letter should be submitted to you prior to August 10, 2004. Please consider this letter as the very earnest request from the Chudacek Partnership, owner of the four above properties, that these properties (which are commercial properties) be removed from inclusion in the above proposed historic district. Letters have previously been submitted to Lowell Soike, Deputy State Historic Preservation Officer, State Historical Society of Iowa, and to the Mayor and City Council of Iowa City. Those letters are on file with the City, since they were submitted prior to the July 6 City Council meeting for their use. Nothing in those letters has changed since they were written, and still contain current and viable information. I will not repeat them here, since they should be available to your Commission. Thank you for your important consideration of this request. Very truly yours, ~l~~ Q 34 Bedford Court :'2::0 --n Iowa City, IA 52240 ..".~. =:: .- I \.0 í.-n Cc: Iowa City City Clerk and Iowa City Mayor and City Council Members -0 . ----, \ ) '-"~....... - .. - .ç- (}p~ Library Open House for City Staff Ð g.. .... . .j~~n~~~ .. -. U q n _ "n ,. 'r' ,. h , U '. ~ OJ, .:~ t~¡;'"1j~,-£,!, .. ,'} i,.. ~ ~ ~ :~ ;' ;; ~. ~; :; ';~ ì'í. "- Tuesday, August 31 9 - 10:00 AM > Refreshments > Meeting Room Information > Library Services Information > Building Tours Please enter through the staff entrance on Linn Street, next to the book drop. For more information please call the Library's Business Office at 887-6001 ECIC~G From Mayor Pro tern Wilburn / ~ - EAST CENTRAL IOWA· COUNCIL OF GOVERNMENTS ,. YOUR REGIONAl PlANNING AGENCY MEMORANDUM i . DATE: , Augùst 18,2004 r TO: ECICOG Board of Directors - ~ FROM: Doug Elliott, Ex~cutive Director ~ SUBJEcT: Next Meeting - Thursday, August 26, 2004 - /" . , The ECICOG Board of Directors will meet on Thursday, August 26,2004, 1 :00 p.m., at the .. - ECICOGoffi'ces in Cedar Rapids. An agenda for the meeting and minutes of the June 24 Board of Directors and J,!ly 29 ex6cutive committee meetings are enclosed. Other items are highlighted below: , , Item 2.0 Routine Matters: Financi~l statements for the month ofJuly ar~ ~nclosed. It_em '3.4,3.5,3.6,3.7, & 3.8 Community Development, Housing, Circuit-Rider, Solid Waste.. & Transportation Reports: St~f reports are enclosed. , Item 4.1 Executive Committee As authorized by the b~ard, the executive committee met to conduct the agency's business for the month of July. The minutes of t~e July 2?;2004, meeting, are enc~osed'. As noted in the minutes, the committee. discussed having Tim Hill, Bradley & Riley PC, atteridthe August bOard meeting to provide an update on the Benton CountylPoweshiek Water Association project. This will be a closed session,as noted on the agenda. , , Item 4.5 SWTAC Minytesof the most recent meetings Ì1re enclosed. , -- , / / , Please review the remainder of the enclosed materials, and contact us if you have questions I before the meeting on the 26th. , , .- , . , Enclosures 108 Third Street SE, Suite 300 Cedar Rapitls, Iowa 52401 319-365~9941 FAX 319-365-9981 www.ia.netl-:cicog (JL¡, . "'<6-e 100% POST CÖNSUMER CONTENT East Central Iowa Council of Governments Board Meeting Notice ><,X,' ,.'....',:",':....,><, ¡ ,,' hOO~.M. Au~~t.~6iZ,QQ3 ~í(st·('1~ñtr¡n%~~Wª¢'Q~ìt~íïr:~'~bY't\~~~þ.t$ 10,8"'Tlìîi'd"'Shr'éJ;lÊ;'Sûit~:~1IU;$f~îfìbmm"'tls""ïð~ '", ',,',' "".;- ,~_> .'.. ,: '.'_.';"-'--.' "', ":."':\'--""':':":;:(_~IT;,... 'n .' ,."",-.""~.:·"~,:_,&<;~,."ìi"_"0'''".·-_,,,,,.;T~ ':_,!m'·3¡W~L _1it0',';~:.. !I!, "".t"')<f::)¡'· ..;':~:i~.:¡· '"::.:;_:~::_'-~.:,::",..;:_:_ TEL 365-9941 FAX 365-9981 pages 1.0 CALL TO ORDER .1 Recognition of Alternates '. .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-3 .1 Approval of Minutes (June 24,2004) 4-6 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS .1 Chairperson's Report .2 Board Members' Reports .3 Director's Report 7-8 .4 Community Development Report 9-11 .5 Housing Report 12-16 .6 Circuit Rider Report 17-19 .7 Solid Waste Report . Travel request for NAHMMA 20-21 .8 Transportation Report 4.0 COI.\fMITTEE REPORTS 22-23 .1 Executive Committee . Approval of July 29, 2004 minutes . Closed session pursuant to Section 21.5 (1)(c), Code of Iowa 24-25 .2 Solid Waste Technical Advisory Committee - information only 5.0 OLD BUSINESS .1 Approval of Expenditures 6.0 NEW BUSINESS 7.0 NEXT l\fEETING: September 30,2004 ECICOG is the Region 10 planning agency serving local governments in the counties of Benton, Iowa, Johnson, Jones, Linn, and Washington. MINUTES East Central Iowa Council ofGovemments Board Meeting I :00 p.m. - June 24, 2004 Tri-County Bank & Trust 307 S Main Street, Monticello, Iowa MEMBERS PRESENT Pat Harney-Johnson County Supervisor Gary Edwards-Iowa County Citizen Bob Stout-Washington County Supervisor . Dennis Hansen-Jones County Citizen Leo Cook-Jones County Supervisor Aaron Chittenden-Jones County Citizen Ross Wilburn-Iowa City City Council Ann Hearn-Linn County Citizen Ed Brown-Mayor of Washington Charles Montross-Iowa County Supervisor David Vermedahl-Benton County Supervisor Larry Wilson-Johnson County Citizen MEMBERS ABSENT Ric Gerard-Iowa County Supervisor Ed Raber-Washington County Citizen Don Magdefrau-Benton County Citizen Lu Barron-Linn County Supervisor Linda Langston-Linn County Supervisor Wade Wagner-Cedar Rapids Commissioner Henry Herwig-Coralville City Council Dawn Pettengill-Mayor of Mt. Auburn Elected Official-Linn County ALTERNATES PRESENT - None OTHER'S PRESENT Gerald Muller-Monticello City Council STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Lisa Treharne-Circuit Rider Jennifer Ryan-Planner Mary Rump-ITfTransportation Planner Robyn Jacobson-Transit Administrator Amy Peterson-Program Administrator Eric Freese-Housing Specialist Kristin Simon-Planner Chad Sands-Planner 1.0 CALL TO ORDER The meeting was called to order by Vice-Chairperson, David Vennedahl at I :04 p.m. .1 Recognition of Alterl\ates - None Vennedahl welcomed Monticello City Council Member Gerald Muller to the meeting. . .2 Public Discussion - None I .3 Approval of Agenda M/S/C (Cook/MonlToss) to approve the agenda. All ayes. 2.0 ROUTINE MATfERS .1 Approval of Minutes (May 27, 2004) Wilson made a correction to item 3.7; it should have said Keep Linn County Beautiful was selected to receive a grant to prevent illegal dumping. M/S/C (Brown/Wilburn) to approve the minutes with the correction. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the May financial statements. .. M/S/C (HameyIWilson) to receive and file the May fmancial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report Vennedahl presented Elliott with an award commemorating his ten years of service at ECICOG. Staff presented Elliott with his favorite junk foods and gifts. Elliott thanked the board and staff. .2 Board Members' Reports Brown told the board Catfish Bend is exploring Washington County for a possible casino location. Edwards said a group in Iowa County is working on a casino proposal also. Brown also noted the MAHP strawbale house is complete and MAHP will be holding an open house soon. Hearn said an accessible taxi project is to start the end of July, it will allow 24-hr access to lTansportation for people who use wheelchairs. Vermedahl mentioned the Vinton Party in the Park and the Belle Plaine parade as two upcoming events. .3 Director's Report Elliott said the GRO open house will continue until 4 p.m. and encouraged the board to stop by and see the house. He thanked the City of Monticello for their contributions to the house. Muller told the board the house looked nice and updated them on some recently passed ordinances in Monticello. The asking price for the GRO house is $68,000. .4 Community Development Report Sands reported the City of North Liberty's comprehensive plan is to begin next week. .S Housing Report - None .6 Circuit Rider Report Treharne reported she attended a workshop yesterday presented by the Iowa Energy Bank. .7 Solid Waste Report Ryan reported Simon has made a recycling presentation to about 400 children in summer reading programs throughout the region. She stated they are working on the pilot project to prevent illegal dumping. Discussion followed on illegal dumping. .8 Transportation Report Rump updated the board on the ITS project. Jacobson told the board they needed to renew the purchase of service contracts with each of the transit providers. M/S/C (Cook/Montross) to authorize the chair to sign the purchase of service contracts with each of the transit providers. All ayes. Jacobson told the board the state transit assistance contract with the IDOT requires regional advertising. In the past, advertising has been paid from the regional transit account and requires board approval. M/S/C (Brown/Chittenden) to approve payment of transit advertising using funds from the transit account. All ayes. ~ 4.0 COMMITTEE REPORTS .1 Solid Waste Technical Advisory Committee Minutes from the last meeting were included in the packet. .2 Transit Operators' Group Minutes from the last meeting were included in the packet. .3 Transit Services Review Committee Hearn referred to the requests for additional contracted services submitted by each provider and included in the board packet. She noted the transit services review committee met and gave the requests all favorable reviews, some included comments. M/S/C (Heam/Brown) to approve all requests for additional contracted services. All ayes. 5.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (pettengill/Cook) to approve payment of expenditures. All ayes. .6.0 NEW BUSINESS - None NEXT MEETING: August 26, 2004 M/S/C (BrownlWilson) to authorize the executive committee to meet in lieu of the full board in July. The conference call will be held on July 29 at 1 :00 p.m. . M/S/C (BrownlWilburn) to adjourn the meeting at 1:50 p.m. Gary Edwards, Secretaryrrreasurer August 26. 2004 Date . 3 J '(;)(¡)wart1lJrdty[)ev~í(;Jpl11(mt Report'" I Date: August 26, 2004 From: Chad Sands, AICP, Planner Lisa J. Treharne, Planner Lisa-Marie Garlich, Planner Amy Peterson, Program Administrator Eric Freese, Housing Inspector Status of Planning Projects · Staff has begun work on the Benton County Comprehensive Plan. Four town meetings were held throughout the County. The town meetings were used to gather input from County residents and provide the basis for the Plan's update. Monthly work-sessions with the Planning and Zoning Commission have started. . " · Central City has contracted with ECICOG to prepare a Pre-Disaster Mitigation Plan. Work on this project has been completed and the plan has been sent to the State for review and , , approval. ¿ Work on the Johnson County Zoning and Subdivision Ordinance is nearing completion. The County's Planning and Zoning Commission will begin its review of the changes this month. Major changes to the ordinance include updated definitions, format changes to the overall ordinance layout and changes to specific requirements and regulations. · Linn County has contracted with EClCOG to prepare a Pre-Disaster Mitigation Plan. Work on this project has been completed and the plan has been approved by the state and FEMA. · The City of North Liberty has contracted with EClCOG to update the City's ~ comprehensive plan. Work on the plan has started with a town meeting to gather input from the town's residents. The Planning and Zoning Commission will meet monthly to work on the plan. · The City of Springville comprehensive plan was adopted by the City Council in July. In addition, ECICOG staff will begin working with the City to updat~ the City's zoning and subdivision ordinances in August. · Work on the City of Van Horne codification project is complete. The project has codified all of the City's ordinances into one document as per the State Code. The Council adopted the Ciy Code at its July meeting. · ECICOG staff prepared a grant application for the city of Vinton to fund the creation of a local pre-disaster mitigation plan. The grant was approved by the State pending final approval by FEMA. Final approval should occur by August and the plan should take 6 to 8 months to complete. Q Lisa Treharne, Planner, ext. 29 Amy Peterson, Program Administrator, ext. 21 Eric Freese, Housing Specialist, ext. 24 Lisa-Marie Garlich, Planner, ext. 33 I Upcoming Grant Applications I CDBG Housing Applications are due December 1, 2004. Service agreements have been sent to interested communities and we've requested they be returned to EOCOG by September 1, 2004. Federal Home Loan Bank applications are due October 1, 2004. EOCOG will be writing a grant application in conjunction with Jones County for this program. ' , " I Housing Rehabilitation Projects I Anamosa Rehabilitation II. The City was awarded funds to rehabilitate 10 houses. Ten homes are completed. One home is currently under construction. The City is using TIF Funds to rehabilitate another home. A twelfth home is currently being verified. Three homes were deemed ineligible. Grant: $379,850 Local Match: $10,000 TIF Funds: $52,120 Source of Funds: HUD/IDED Housing Fund Brighton Rehabilitation. The City was awarded funds to rehabilitate 9 houses. Seventeen applications were received. One home is complete, and three homes are in construction. Two more will go out to bid in the next month. One home is on hold until the completion of the FHLB program. Four applicants have dropped out of the program. Grant: $370,600 Local Match: $14,000 Source of Funds: HUD/IDED Housing Fund Coralville Rehabilitation. The City was awarded funds to rehabilitate at least 11 houses. Eleven ~ homes are completed, and an additional home is going out to bid this month. Inquiries are still being received on a regular basis. Grant: $417,411 Local Match: $20,000 Source of Funds: HUD/IDED Housing Fund Fairfax Rehabilitation. The City was awarded funds to rehabilitate 10 houses. Ten homes are completed and funds are available to complete an eleventh home. Verifications are being completed for the last home. Grant: $273,990 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund GRO House. We have accepted an offer pending verification and loan approval. All major work has been completed on the home. The house passed the lead clearance test. Lone Tree Rehabilitation. The City was awarded funds to rehabilitate 8 houses. Fifteen applications were received. Three homes are complete. Two more are in construction. The rest of the applicants are on hold pending a contract amendment request from the City to IDED. Four applicants have dropped from the program for various reasons. Grant: $320,312 Local Match: $8,000 Source of Funds: HUD/IDED Housing Fund Marion Rehabilitation. City of Marion was awarded funds to rehabilitate 10 affordable single-family, owner-occupied units. The Environmental Review Process has begun. Grant: $396,790 Local Match: $40,ÛOO Source of Funds:·HUD/IDED Housing Fund --.- g - ECICOG- AUGUST2004 Mary Rump, Planner-Ext. 28 Robyn Jacobson, Planner-Ext. 34 . TRANSPORTATION REPORT Important Dateš Transit Request for Additional Services None. New Vehicles Delivered In August, ECICOG accepted delivery of two new vehicles - a minivan and light-duty bus. Both of the vehicles will be used in Washington CoUnty and have been purchased to replace older buses. The minivan is a 2004 Chevy Venture and is ramp equipped. The light-duty bus was purchased from Masters Transportation and is lift equipped. FY 2004 Service Statistics Year-end transit service reports have been reviewed by each ofthe providers and submitted to the Office of Public Transit. A summary of the statistics is noted below. The ridership and revenue miles indicate a slight increase . Qþ¢ömlng (approximately 2.5%) in services provided this past year when compared to FY 'C.bnferenCes 2003 statistics. NÏlti9hal These statistics also provide the basis for distributing transit assistance to the 'lì1tercity providers in fiscal year 2005. The estimated assistance is noted on the attached ¢9hf¢rence spreadsheet. ·9i.1tober 24-27. '!t(f<ln.øke, VA FY 2005 Transit Operatin2 Statistics Rides Revenue Miles Ot>erating Cost Local Revenues TrMsþortatiön Benton 22,151 106,869 $171,164 $115,781 Research Iowa 19,449 122,856 $135,214 $96,615 Jønuary 9-13, Johnson 20,756 70,721 $301,093 $248,169 Washington, Jones 44,208 182,409 $197,329 $142,705 Linn 53,149 225,716 $827,155 $702,743 Washington 73,817 252,965 $473,454 $396,494 Region 10 Total 233,530 961,536 $2,105,409 $1,702,507 Tra nsportation New Application for Transportation Enhancements The Transportation Technical Advisory Committee (TTAC) is in the process of preparing a new application process for regional Transportation Enhancement funds. The 1.'1.' AC will meet again on September I to fonnulate a draft application. The draft will be considered by the Policy Committee at its September 30 meeting. dO FY 2005 DistrIbution Formuls (bassd on FY 2004 Operating Statistics) prepared August 9, 2004 Non-lrtCfdental (for Fed. Cp.) H I . . C D E F . Provo AidelExpJ Provo Rev. Mile9lExpl Rides Rev. Miles C . Exo. LDI AideslExD. Rev. Mlles/EXD, LOJlTotal LDI Reo. RidelExo. Aøo. Rev. MllesfExn Benlon 22151 106 869 171164 $115781 $0.13 SO.62 $0.07 0.16 0.18 Iowa 19449 122 856 135.214 $96.615 $0.14 $0.91 .06 0.18 0.26 Johnson 20 756 70721 01093 48169 .07 .23 .15 0.09 0.07 Jones 44 208 182 409 $187329 $142 705 .22 $0.92 .08 0.28 0.26 Unn 53149 225 716 27155 02 743 :0.06 $0.27 .41 D.OS 0.08 Washin on 73817 252 965 $473454 $396494 0.16 $0.53 0.23 0.20 0.15 Ae Ion 10 Tota 233 530 961 536 $2.105 409 $1 702 507 0.79 $3.50 1.00 1.00 1.00 Ed/C H_ElTotll E F.S/C I-FIT0t81 F a_DlTot.' D With Incidental (for ST A) H2 ~ .. .. 02 02 E. F2 .. Provo RldelExpJ Provo Rev. MileslExpl Aides Rev. Miles LDI AldeslE Rev. MUeslE LDlfTotal LOI Reo. Rlde/Exo. Reo. Rev. MileslExD Benton 22 151 108889 $171164 115781 0.13 $0.62 $0.07 0.16 0.18 Iowa 19449 122 856 135214 $96615 0.14 $0.91 $0.06 0.18 0.26 Johnson 20 756 70721 01093 48169 $0.07 0.23 .15 0.09 0.07 Jones 44 208 1824 9 197329 142705 $0.22 $0.82 $0.06 0.28 0.26 Unn 53149 225716 271$5 02743 $0.06 .27 0.41 0.06 0.08 Wash!n Ion 73817 252 965 $473 454 $396 494 $0.16 $0.53 $0.23 0.20 0.15 S,ì..) R ion 10 Tolal 233 530 961536 $2 105409 1 702 507 $0.79 $3.50 $1.00 1.00 1.00 E2.A2IC2 H2_E2ITotal E2 - F2.B2IC2 t2. F21Total F2 02.D2ITotal D2 Non·lncidental Formula (Fed. Cp.) Incktenlal Formula (ST A) J K L M J2 .. U M2 Ride/Em Rev. MllesIE . LDI Formula Rlde/E Rev. MJlesIE LOI Formufa Benton 4.11% 4."% 3.40% 11.97% Benton 4.11% 4."% 3._ 11.97% Iowa 4.ð7% 6.49% 2. % 13.80% Iowa 4.57% 6.49% 2.84% 13.90% Johnson 2.19% 1.6B% 7.29% 11.16% Jot1nson 2.19% 1.68% 7.29% 11.16% Jones 7.12% 6.60% 4.19% 17.92% Jones 7.12% 6.60% 4.19% 17.92% Unn 2.04% 1.95% 20.64% 24.63% Unn 2.04% 1.95% 20.64% 24.63% Washln Ion 4.96% 3.82% 11.64% 20.42% WashlnQton 4.96% 3.82% 11.64% 20.42% Reoio" 10 Tolal 25.00% 25.00% 50.00% 100.00% Reoion 10 Total 25.00% 25.00% 50.00% 100.00% I J.O.25*H J2.0.25*H2 K.O.25* 1(2.0.25*12 L.O.S*O L2.0.S*Q2 ; M......K.L M2-J2+K2+L2 " 'ECICOG STA Is for IPTA dues snd not assocIated with administrative costs. From Council Member Vanderhoef Iowa League of Cities 2005 Legislative Policy Committee August 12,2004 Iowa State Capitol - "'C, ~ , ~ 2005 Legislative Survey · Surveys Sent: · Mailed hardcopy to all member clerks · Email,ed link to clerks, mayors, city managers/admin, city attorneys and public works members · City \(oices · Available to be completed on the League's web site · 284 COl1j1pleted 'I:.. Survey Response by Position City Manager/Admin 220/0 City Attorney 10/0 Clerk 550/0 Council Members 50/0 Mayor 13% Public Works 2% Other 20/0 3 ~~.~ ! Survey ResPonse by POPUlation · 0-500 28% (51%) · 501-1999 21% (33%) · 2000-7999 37% (12%) · 8000 + 14% (4%) 4 Survey · 26 Questions EXAMPLE Support legislation calling for property tax reform as recommended by the League and ISAC. Not Important... Somewhat Important... Very Important 1 2 3 4 5 · 97 New Members to CityVoices 5 Survey Topics · State and Local Taxes · Economic Development and Growth · Local and Regional Infrastructure · Community Safety and Security · Road Use Tax Fund · Mandate Relief 6 - .. . Support legislation calling for property tax reform as recommended by the League and ISAC. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important ___ ~ 8000 0% 0% 3% 21% 77% 2000-7999 2% 3% 8% 31% 56% -...,,- 501-1999 0% 3% 16% 26% 55% ~ S 500 3% 0% 21% 17% 59% -+-Overall 1% 2% 14% 24% 59% 8 Address the effect rollback has on the erosion of the property tax base. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _ ~ 8000 0% 0% 0% 10% 90% 2000-7999 0% 0% 5% 13% 82% .,-,.1--- 501-1999 1% 0% 9% 21% 69% --*- ::S; 500 3% 0% 17% 26% 54% ..... Overall 1% 1% 8% 19% 71% 9 Support legislation requiring that local government budgets be held harmless from changes in the property tax credit funding. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important ___ ~ 8000 0% 0% 5% 21% 74% I 2000-7999 3% 3% 0% 20% 73% .-.,^,"- 501-1999 0% 0% 8% 30% 62% --*""" S 500 1% 0% 12% 29% 58% ~Overall 1% 0% 7% 26% 65% 10 Support retaining the current authority to prorate any shortfall in state funding for property tax credits to the property owner. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important __ ~ 8000 0% 0% 10% 33% 56% 2000-7999 , 3% 0% 12% 29% 56% ...."."- 501-1999 1% 2% 30% 31% 37% -*- ~ 500 3% 3% 20% 42% 32% -+-Overall I 2% I 1% I 20% 34% 42% II 11 Oppose adoption of a Constitutional Amendment requiring a public referendum to approve certain spending decisions that can impact local government spending. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important 5% 0% 10% 36% 49% 2000~Z999 5% 5% 8% 22% 60% .....:~::_:5Ô1-1999 1% 6% 27% 27% 39% ~:S 500 1% 4% 19% 32% 43% ..... Overall 3% 4% 18% 29% 46% 12 Support legislation protecting and enabling revenue alternatives to property taxes for local governments. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 4 Very Important ____ ~ 8000 0% 0% 3% 33% 64% 2000-7999 2% 5% 19% 42% 32% ..~~,-- 501-1999 0% 2% 13% 33% 52% ~::5500 3% 3% 11% 38% 46% -+- Overall 1% 2% 9% 33% 55% 13 Revenue Alternatives: Enable a public safety levy. 100% 90% . 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _~ 8000 0% 3% 28% 33% 36% 2000-7999 2% 5% 19% 42% 32% -".,,"--' 501-1999 2% 5% 38% 35% 21% ~:S 500 6% 3% 31% 47% 14% -+- Overall 3% 4% 30% 40% 24% 14 Revenue Alternatives: Raise the 7% cap on hotel/motel tax. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important ........ ~ 8000 8% 18% 33% 18% 23% 2000-7999 15% 19% 41% 15% 10% ·~501-1999 31% 25% 32% 9% 2% ~ S 500 32% 18% 35% 11% 3% -+- Overall 25% 21% 35% 12% 7% 15 Revenue Alternatives: Protect a city's ability to implement a utility franchise fee. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important -II- ~ 8000 3% 0% 26% 38% 33% , I 2000-7999 0% 3% 23% 35% 38% ,-""~.,' 501-1999 3% 12% 24% 36% 26% -?IE- S 500 4% 8% 37% 30% 21% -+- Overall 3% 8% 27% 34% 28% 16 Revenue Alternatives: Facilitate a city's ability to negotiate with developers for necessary park improvements. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important - ~ 8000 5% 10% 31% 36% 18% 2000-7999 0% 12% 25% 45% 18% -_""',.-- 501-1999 10% 12% 42% 30% 7% -*- ~ 500 7% 15% 38% 29% 11% -+- Overall 6% 12% 35% 34% 12% 17 Revenue Alternatives: Enable a municipal income tax. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _;:: 8000 15% 13% 36% 28% 8% 2000-7999 20% 17% 29% 14% 20% -....;- 501-1999 18% 19% 38% 21% 5% I -*-s 500 I 18% 15% I 40% 21% 6% 18% 17% 36% 20% 9% I ~ Overall 18 Economic Development and Growth 19 Support economic development initiatives that provide tools for cities to serve as economic . engines. 100% 0 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 4 Very Important _ ~ 8000 3% 0% 8% 33% 56% 2000-7999 2% 3% 8% 23% 63% I I -"..".- 501-1999 2% 6% 23% 38% 31% I -? of- :S 500 3% 4% 41% 34% 17% I ~Overall 2% 4% 22% 33% 38% 20 Protect TIF as an economic development tool, including limited changes to TIF law if necessary. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _?: 8000 0% 3% 3% 21% 74% 2000-7999 5% 0% 2% 17% 76% " ",'''.- 501-1999 2% 4% 12% 26% 56% -*""" ~ 500 4% 9% 30% 31% 26% -+- Overall 3% 4% 13% 25% 56% 21 Support alternative financing improvements if a reduction is made to the increment. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important __ ~ 8000 3% 3% 10% 36% 49% 2000-7999 2% 2% 10% 22% 64% ·.....;,.,.-·501-1999 2% 1% 18% 35% 44% -7IE- S 500 6% 6% 27% 37% 24% I -+-Overall 3% 3% 18% 33% 44% 22 Support resources for local and regional planning. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 4 Very Important _ ~ 8000 0% 8% 33% 41% 18% 2000-7999 2% 8% 32% 37% 22% ---",-^ 501-1999 1% 6% 28% 48% 17% -*"" :S 500 4% 3% 36% 44% 13% -+- Overall 2% 6% 32% 43% 17% 23 Support legislation enabling cities to plan for and develop parks, trails, or other facilities that promote quality of life for residents. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _ ~ 8000 3% 0% 36% 33% 28% 2000-7999 0% 7% 25% 33% 35% "''''i-~ 501-1999 2% 13% 30% 31% 24% -?IE- ~ 500 6% 4% 32% 41% 17% -+- Overall 3% 8% 30% 34% 25% 24 Local and Regional . Infrastructure /«.¿~£~*t;.....,c:'i""'" 25 r ,~, ! /, Support a statewide effort to identify infrastructure needs in Iowa's communities. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important __ ~ 8000 3% 13% 36% 31% 18% 2000-7999 0% 5% 36% 29% 31% -,",'I- 501-1999 4% 6% 27% 37% 27% I --*- S 500 1% 3% 21% 37% 37% I II I -+- Overall 2% 6% 29% 34% 29% I I I 26 Community Safety and Secur~W .. ,., 27 Pursue legislation ensuring adequate funding for public safety and security. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 4 Very Important I _;:: 8000 0% 5% 18% 37% 39% 2000-7999 2% 2% 12% 47% 38% --5'-- 501-1999 1% 3% 20% 39% 37% ~:s 500 1% 3% 8% 43% 44% -+- Overall 1% 3% 15% 41% 39% 28 OJ C\J -~~._-- - t: (I t: 0 --j¿ --j¿ ~ --j¿ --j¿ a. 0 0 0 0 0 E ,.... 10 0) '<t (') (') C'II ,.... C'II C'II >- .. ..... Q) t: > Q) E ..... t: ~ ~ ~ ~ ~ '<t 0 0 0 0 CO 10 CO 0 '<t .- ,.... ,.... ,.... r-- ,.... 0 c. a. m Q) -- (I s:: J: 10 J: :: t: ~ ~ ~ ~ ~ 0 0 0 0 0 ( ) 0 (') CO "'" en (') ..... E a. C'II N C') (') (') C') o E cn- t: .- 3: 0 - ~ ~ ~ ~ ~ - N 0 0 0 0 0 m 10 10 CO r-- (0 ,.... ,.... ,.... ,.... ,.... t: . \f- 0 \f- .- .- ~ ...., Q) - m c - J: -ê en en 0 ~ --j¿ ~ ~ ~ C- o 0 0 0 0 .- E (') r-- CO '<t 10 C') ~ ,.... ,.... ,.... ,.... ,.... - Q) ..... 0 - t: z ..... :1 ~ en 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ en 0) 0 0 0 0 0 0 0 0 0 en 0) 0 0 0 0 0 0 0 0 0 0 0 c. 0 0 en CO r-- (0 10 '<t (') C'II ,.... 0 ";- 0) (I ,.... 0 0 ,.... 0 .. 0 I 0 ( ) 0 ,.... 0- m co 0 0 10 > AI C'II LO VI 0 :1 \f- , ¡ + t en 0 ~ 0 C') -c c :J U. >< ta I- eu U) :) -c to ~ Increase the revenues available to cities for street infrastructure. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 4 Very Important ___ ~ 8000 0% 3% 8% 44% 46% 2000-7999 0% 2% 5% 33% 60% ! I .....¡:~^< 501-1999 0% 3% 11% 30% 57% ---*'-:S; 500 3% 0% 8% 36% 53% -+- Overall 1% 2% 8% 34% 55% 31 Support equalizing the registration fees for vehicles. ] 100% , 90% 80% 70% - 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important ___;:: 8000 0% 3% 28% 18% 51% 2000-7999 3% 0% 33% 27% 37% --,"!","·501-1999 3% 14% 19% 25% 39% ~ S 500 11% 5% 26% 30% 27% ~ Overall 5% 7% 25% 26% 37% 32 Increase the bid threshold for public improvements (vertical infrastructure) from the current $25,000 threshold. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important ___ ~ 8000 5% 5% 13% 39% 37% 2000-7999 8% 2% 10% 25% 55% ._,.,... 501-1999 2% 2% 17% 37% 42% -*- ::; 500 1% 4% 30% 35% 30% ~ Overall 4% 3% 19% 34% 41% 34 Support legislation allowing for electrical boundary changes for municipal utilities. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _ ~ 8000 18% 15% 31% 15% 21% 2000-7999 7% 14% 37% 19% 24% ·.."+-""501-1999 13% 14% 31% 20% 22% ~::;500 14% 13% 49% 14% 10% ~Overall 13% 14% 37% 18% 19% 35 Protect city interests in legislation in the collective bargaining process. 100% 90% 80% 70% 60% 50% 40% 30% 20% I 10% 0% Not Important 2 Somewhat 4 Very Important Important _ ~ 8000 0% 0% 10% 36% 54% 2000-7999 0% 2% 14% 42% 41% ...."'"- 501-1999 12% 15% 30% 24% 19% --*- S 500 8% 8% 36% 27% 21% -+- Overall 7% 9% 25% 30% 29% 36 Support legislation to clarify a city's authority to adopt ordinances regulating smoking in public places. 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Not Important 2 Somewhat 4 Very Important Important _ ~ 8000 13% 18% 38% 21% 10% 2000-7999 10% 15% 35% 25% 15% » à,._... 501-1999 14% 23% 29% 20% 14% -*- :s; 500 13% 17% 37% 23% 9% ~ Overall 13% 19% 34% 22% 13% 37 Iowa League of Cities 2005 Legislative Priorities 38 Marian Karr ~ From: Irvin Pfab [ipfab@avalon.net] Sent: Saturday, August 14, 20048:30 AM To: Irvin Pfab Subject: 81404-4.fw..2 women, girl help make a fast arrest: deseretnews.com, by Doug Smeath and Pat Reavy - Deseret Morning News http://clE!sE!rE!tnE!vvs.çomid nlprint/1 ,1442,5~!5Q841 T:3,QQ, html Deseret Morning News, Saturday, August 14, 2004 2 women, girl help make a fast arrest By Doug Smeath and Pat Reavy Deseret Morning News A man accused of trying to kidnap a 12-year-old girl Thursday in Salt Lake City was arrested thanks to the actions of the girJ and two 78-year-old women driving their neighborhood mobile watch beat. Police arrested David Carl Reed, 25, of Farmington, and he was booked into the Davis County Jail for a probation violation and investigation of attempted kidnapping. He remained in jail Friday evening. The girl was walking her dog near 500 South and 1000 West about 1:40 p.m. when she noticed a man parked in a car on the side of the street staring at her. The girl then noticed the man was pulling the zipper of his pants up and down, said Salt Lake police detective Kevin Joiner. The man rolled down his window as she walked by and yelled to her, he said. The girl started to run down the street, but the man drove his car ahead of her and stopped it in the road, Joiner said. He then opened his car door and ordered "in a demanding tone" for her to get in, he said. Instead, the girl ran across the street and banged on the door of a resident for help. The man drove away and police dispatched a description of his car to other officers, Joiner said. Betty Leithead and Ellie Hall, both 78 and Salt Lake residents, were driving their neighborhood mobile watch route when they heard the dispatch. Leithead said they turned a corner and found themselves behind a car matching the description. They hadn't heard the license plate number on the dispatch, so they called the police department. Dispatchers told them the license plate number they were looking for, and they realized they had a match. So Leithead and HaU foUowed the man, trying to keep an eye on him until poJice arrived, as he continued to drive through the central-city neighborhoods. "He went east, then he went south, then he went east again," Leithead said. "We were just two old ladies in a car, so he didn't notice us at all. . .. . He was very casual. "We weren't nervous. I just didn't want to lose him. We were excited afterward when we found out he was caught." 8/15/2004 Page 2 of2 Leithead said the original dispatch had said a man was being sought for accosting "a woman - they didn't say that it was a little girl." As they followed the vehicle, a police car eventually pulled up beside them, so they backed off and Jet the officer pull over the man. "We just went on by. We didn't stop or stay. It wasn't until later that I found out that it was a child he had accosted," Leithead said. "It made us feel pretty good that we got him off the street." Police said Reed has a previous criminal history of sex-related offenses, but they wouldn't give more details. Reed appears on the state's sex offender registry as having been convicted in 2002 of class A misdemeanor ]ewdness invo]ving a child, and it says his potential target is minor females. Joiner gave high praise to the mobile watch workers, as well as to the young girl. "This girJ did absolutely everything right," he said. "She did everything she was supposed to do." Leithead, who has been volunteering as a mobile watch patroller for five years, and Hall, who has been patroUing for six years, don't often have such exciting days on patro], Leithead said. "We usually go around looking for graffiti," she said. "We're both 78 years old, so we're not trying to catch bad guys." She said mobile watch has taught her that police work is "seven hours and 45 minutes of boredom and 15 minutes of sheer terror." Leithead and Hall spend two to four hours a week patrolling the area south of South Temple and north of 900 South between State Street and 900 East. In their five years patroUing together, they have been invo]ved in tracking down one burg]ar with "many thousands of dollars in warrants" and one drunken driver. They have also helped police shut down numerous "drug houses," she said. She said mobile watch is constant]y in need of more vo]unteers to help with a program she said can be tedious but is very satisfying and important. "We need all the people we can get," she said. "We want more people out. We're hoping that maybe this will interest some people in joining. It's not interesting - it can be boring as all get out." Mobile watch volunteers use their own cars and pay for their own gas. They attend monthly training meetings and agree to patrol at least one hour a month. Any Salt Lake resident interested in vo]unteering with a mobile watch unit can call Joiner at 799-3333 or Rita Adams at 799-3440. Police will perform a background check, and volunteers are required to attend an initial training session of five hours. E-mail: ds.m~ªth@de_$llelQ$.mm; pcem;y@deßlleW$&Qill © 2004 Deseret News Publishing Company *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** 8/15/2004 Annual ~ Iowa City Report Public Library FY04 FY2004ANNUAL REPORT TABLE OF CONTENTS PAGE INTRODUCTION AND REPORT FROM THE DIRECTOR ............................................ 5 SECTION I - REPORTS LIBRARY BOARD OF TRUSTEES ANNUAL REPORT TO THE CITY COUNCIL .................................................................................. 9 DEPARTMENTAL ANNUAL REPORTS Public Services Adult Services - Kara Logsden .................................. 13 Children's Services - Debb Green .....................................17 Circulation Services - Heidi Lauritzen................................. 21 Information Services - Mae ve C I a rk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25 Support Services Building Services - Ed Arensdorf ....................................31 Systems - Hal Penick....................................... 33 Development Office - Barbara Curtin................................. 35 Business Office - Martha Lubaroff................................ 37 Technical Services - Barbara Black ..................................41 2 FY2004ANNUAL REPORT TABLE OF CONTENTS PAGE 2 PAGE SECTION II - APPENDICES STATISTICAL SUMMARIES IOWA CITY PUBLIC LIBRARY FACT SHEET ................................................... 45 MATERIALS ADDED AND COLLECTION GROWTH - FY04 ...........................47 PERSON N EL RESOU RCES, FYOO-04 ........................................................... 49 LIBRARY SERVICES, FY03 COMPARED TO FY04 ........................................ 51 CIRCULATION BY TYPE AND FORMAT, FY04 ................................................ 58 CARDHOLDERS BY PLACE OF RESIDENCE, JULY, 2004 ........................... 59 G R 0 UPS US I N G ME E TIN G ROO M SIN FY 04 ................................................. 61 FINANCIAL REPORTS RECEIPTS AND EXPENDITURES BY FUND, FY04 .......................................63 EXPENDITURES FOR LIBRARY MATERIALS, FYOO-FY03 ............................65 FUND RAISING SUMMARY, FY83, FY04 ........................................................ 67 LIBRARY INCOME FROM FUND RAISING, FY83, FY04 .................................. 68 STAFF ROSTER, JULY, 2004 ............................................................................... 69 FY04 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION 3 DIRECTOR'S ANNUAL REPORT On June 12, 2004 the ribbon was cut and people spilled through the entryway into the newly expanded and remodeled facility. This day (only two days shy of being exactly twenty three years after the first building on this site was officially dedicated) marked a significant milestone in the institutional life of the Iowa City Public Library. It came at the end of a year that was dominated by building related issues, but marked by other significant happenings as well, including budget challenges resulting in staffing cuts, learning a new financial records system, and raising a record sum for the Foundation's annual fund. THE BUILDING PROJECT A year ago we were settled into our temporary quarters spread across three floors, using stairways and an elevator that would be "off limits" when the project was done. Now we are in our finished beautiful new spaces. The memories of living in the temporary spaces and dealing with all the ineffi- ciencies (stairways on the edges instead of in the middle of the building, no first floor space for children's programming, taking most items downstairs to check in before moving them back upstairs to shelve, and collections and service points in Children's and Reference that moved regularly, book drops on Linn Street that had to be emptied several times a day) will fade, but the reality is that staff and public adapted well, complained infrequently and overall made living in a construction zone and temporary quarters as easy as it could be. And, we opened six weeks ahead of schedule! A giant thank you goes to Dave Mellecker, the site superintendent for Knutson Construction and Joel Miller, the City's project manager. These two people were instrumental in the early opening and the excellent quality of the project. Dave, Joel, and two of the architects, Dan Kabara and Nicole Woods, inaugurated our new Story time Room on opening day with special stories about building. Only those who have lived through a similar project will understand the weekly, daily, and hourly ac- commodations that needed to be made to construction orwill comprehend the decision making, prepa- ration and training that was required to be ready to serve the public on opening day. For example the preparation for using the new RFID technology required tagging every circulating item in the collection, installing multiple pieces of equipment, learning programming to synchronize the new software with our Innovative system, laying out the desks and check in areas with the new equipment, and finally learning/teaching the new self-checkout system. This is just one example of the types of activities that kept us all busy this year. Overall response has been marvelous. Many have been heard to mutter "Wow" or in the case of one young teen overheard on a cell phone, "Have you been in here? It's awesome!" I have had many compliments on the décor, the layout and even the new 20-minute parking spaces on Linn Street. Staff committees planned a series of grand opening events that began on June 12th and will extend into the next fiscal year. These included special classes in our new computer lab, a super children's summer reading program, new summer reading programs for teens and adults, and special jazz programs leading up to the Jazz Festival. In July, August, and September special programming will continue. MONEY MONEY MONEY Libraries need money to operate and we encountered both challenges and opportunities with our fi- nances this year. The first challenge was dealing with the cut to our operating budget caused by the City receiving a large last-minute cut in state funds. We raised fines, cut the Park 'n Read/Ride 'n Read program, printing costs, and a planned increase to the materials budget. In October we eliminated the position of Assistant Director held by long-time employee, Elizabeth Nichols. It was very hard to make 5 this decision, but I felt that an administrative position could most easily be given up at this time when we would be facing increased business due to the new building's opening. In order to balance their budget, the Foundation Board made a decision to cut the Director's position to 4/5 time and the assistant's job from full to half time. These staffing cuts resulted in some reorganization as the assistant director duties were distributed to other managers and two Development Office responsibilities - management of the volunteer program and the library newsletter - were shifted to Adult Services. On the upside we were able to add a full time maintenance position and a new librarian, positions that had been planned for years to coincide with new building opening. And the Foundation, with a new strategic plan and energy from a great group of volunteers raised the most ever in one year for the Annual Fund, primarily due to a new event, Celebrating Iowa Authors, which brought in over $30,000. The Foundation also presented a $500,000 check to the City at the grand opening as payment toward their pledge of $1 million toward the building project. Tracking our funding was a new experience as the City switched to new accounting software and replaced all the old familiar account numbers. The system gives more information in more ways, but has a steep learning curve and needs to be "relearned" if not used regularly. But we're getting it figured out and are scheduled to be using all the new numbers with the next fiscal year. LIBRARY USE Through it all we kept a steady delivery of library services. The anticipated drop in use due to the temporary location and poor accessibility occurred with circulation down 10%, questions answered down 7.6% and attendance at children's library programs down 7.9°/ö. However, some numbers actu- ally went up, including reserves placed, electronic access, and items loaned to homebound patrons. In the first weekend in the new building we welcomed over 4,844 people and checked out 10,778 items. People are waiting every day to enter the building as it opens, meeting rooms are being booked, tours are being given, reference questions are being answered and thousands of children are registering for summer reading programs. As I said in my remarks at the grand opening: "This library is a symbol of the values and character of our community. Every visitor or newcomer to town who walks in the lobby of this building knows that this place is important to us. We built a grand space in the heart of our downtown for the most democratic of public institutions-available to all - young and old, wealthy and low-income, PHD and GED. The building speaks. It says that we think culture and freedom and equality of opportunity are important." Susan Craig, Library Director 6 Section 1 - Reports BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBiliTIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the opera- tion of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2004 1 . Completed library building project ahead of schedule and within budget. Celebrated with a series of grand opening events. 2. Set Strategic Planning process in motion with inclusion of planning expenses in FYOS budget. 3. Responded to City needs to reduce FYOS budget, eliminating a staff position, Park 'n Read pro- gram and increase to the materials budget. 4. Hired a realtor to lease commercial space. 5. Monitored meetings of Johnson County Library Funding Task Force. Agreed in principle, with con- clusions of the task force. 6. Formally requested City extend time on street parking meters near library and enforce City ordi- nance regarding the turnover at parking meters. 7. Posted information regarding provisions of the USA Patriot Act. 8. Supported Friends Foundation fundraising efforts with 100°JÖ Board participation in the annual fund. 9. Welcomed and oriented two new Board members. 10. Reviewed the following policies: Finance Policies (awaiting City's final policy before further revisions) Circulation Meeting Rooms Media Use Library Records Distribution 9 GOALS FOR FISCAL YEAR 2005: 1 . Wrap up building project, evaluate any remaining needs and allocate remaining budget. 2. Lead Library Strategic Planning process working with consultant. 3. Support and work with new Development Director. 4. Study needs for satellite library services. 5. Approve new county contract. 6. If Coralville Public Library chooses to join ICPL's automated system, approve agreement. 7. Improve Board attendance at Friends Foundation events and show 100% support by the Board to the Annual Fund. 8. Sign leases for commercial space tenants. 9. Maintain good relations with area public libraries. 1 O. Monitor state and federal laws that may impact local public libraries and be informed of changes in State Library program including Public Library Standards and Open Access. 11. Review library policies as needed. BOARD MEMBERS Shaner Magalhães, President Thomas Dean Linzee McCray Linda Prybil Pat Schnack Jesse Singerman Tom Suter Jim Swaim David Van Dusseldorp 10 Department Annual Reports Public Services ADULT SERVICES DEPARTMENT ANNUAL REPORT HIGHLIGHTS · Years of planning culminate on Grand Opening of new Library. · First Floor Page Station debuts in new building. · Volunteer Program and Window newsletter moves to Adult Services. PLANNING, MOVING, CHANGING, WELCOMING, TRAINING, AND ENJOYING This year continued our work towards the goal of opening the expanded and renovated Library. We are settling into the new Library and learning new routines. Staff is anxious to put building issues behind us so we can concentrate on the job of providing Library services in the new building. Preparations for the First Floor Page Station started in October with the transfer of responsibility for Music and Movie reshelving to Adult Services and hiring the first two Adult Services Pages. The First Floor Page Station debuted on June 12. The seven pages working in the Page Station provide assis- tance with the Listening and Viewing Stations, reshelve first-floor audiovisual collections, videotape programs, and provide program support. In addition, Pages enter volunteer time records, prepare books for outreach collections, and assist selectors with collection maintenance. The Adult Services Department assumed responsibility for The Window newsletter and the Library's Volunteer Program in the fall of 2003 after budget reductions forced changes in the Development Office. The Summer Window was mailed to all households in Iowa City and rural Johnson County in honor of the Library's Grand Opening. All volunteer job descriptions, as well as letters and forms, were re-written and an access database of volunteer information and hours debuted in January 2004. De- spite the changes in program management and limitations due to Library construction, volunteers donated 9,300 hours of time to the Library in FY04 and averaged 120 active volunteers each month. The theme of the annual Volunteer Recognition event, held in May 2004, was "Volunteers are the Pot of Gold at the end of the Rainbow" and Erin Beatty was named Volunteer of the Year for her exemplary work in the Technical Services Department. Volunteers are a valued resource at the Library and we appreciate their dedication and support. The Adult Services Department celebrated its first anniversary on April 30 with a review of the team's accomplishments over the past year and a look forward in anticipation of the new building. Many hours of work preceded the debut of young adult and adult Summer Reading Programs, expanded meeting rooms, new Young Adult area, high-tech equipment, workspaces, artwork, and First Floor Page Sta- tion. Fiction Desk staff continued to learn specific aspects of the Popular Collection and participated in training activities. During the year, Fiction Desk staff answered 28,461 questions in person and 11,808 on the telephone. Fiction Desk staff reserved 478 meeting rooms at the desk while 30%, or 208 reservations, of the total 686 reservations were placed in the online reservation system. Adult Services staff participated in many of the Grand Opening committees and designed all Grand Opening give- aways. The biggest outstanding building issue is equipment installation in the meeting rooms and Story time Room. We encountered some equipment malfunction because cameras and other equipment were stored for over a year. ECS, our equipment contractor, sent two technicians for the Grand Opening to assure that Room A activities and the first story time could be broadcast on The Library Channel - Phil from ECS was literally soldering connections twenty-minutes before the Grand Opening! Selection assignment remained steady this year and only changed with a couple of staff changes. The 13 music collections were vigorously weeded and collections with dual formats saw disc collection sizes increase while tape numbers decreased. This was especially evident in the movie collection where the VHS collection decreased by 160/0 while the DVD collection size increased by 360/0. Patron de- mand is also shifting; however, there are still distinct patron groups who are not making the transition quickly. Most notable are the Homebound Patrons who continue to request VHS movies and recorded books in tape format. The Adult Multimedia collection was eliminated in April. All Adult and YA uncataloged paperbacks were withdrawn before the move, and replaced with new paperbacks for opening day. The DVD collection received extra funds to purchase more items for opening day and in anticipation of the drop of limits on this collection. Music collections were recataloged to create World, Pop/Rock: Rap, and Pop/Rock: Latin categories. Recorded Fiction and Young Adult Fiction collection plans were reviewed and up- dated. In addition, needed changes were made in the Fiction Express rental agreement to enable rental of higher cost books. Ardis Sillick discussed ICPL's Grand Opening and highlighted the Library's Classical Music collection on Barnie Sherman's KUN I radio program on June 11. THE LIBRARY CHANNEL, ADULT PROGRAMS, and MEETING ROOMS While the Library was in its temporary quarters, video production was limited as much of the equip- ment was in storage. The Government Channel, Community Television Services, and PATV provided assistance throughout the year. Some of the programs produced in FY04 include: · Opening the Door in 2004 monthly construction updates · Second Sunday Gardening Forums · Author interviews and programs with Leif Enger and Elizabeth McCracken · One of a Kind with John and Sandra Hudson, Dr. James Clifton, and Tom Walz ECS in Davenport was awarded the equipment installation contract and final completion is expected in August 2004. Upgrades include two robotic video cameras in the children's' Story time Room (recycled from Room A), a single camera in the Training Room and four robotic cameras in Meeting Room A, giving us broadcast capability from three different areas of the building. For the first time, ICPL has the capability to broadcast live from outside the building on the Pedestrian Mall, via wiring installed in the Library's west lobby. A second 300-disc DVD changer was added to the Library Channel playback system and was at 50% capacity at the end of the fiscal year. The Library Channel editing system was upgraded to provide real time digital output onto DVD's, enabling The Library Channel to be completely digital from production to playback. Extensive technological upgrades were designed for the Library's new meeting room suite. A multime- dia presentation podium includes a digital overhead projector; slide to video system; a computer, with Internet access, for PowerPoint presentations; and a DVDNCR all connected to a digital projector mounted in the ceiling. The podium also includes touch screen control of all system components in the room including the lights, window coverings, and sound. OUTREACH The Library's Outreach Program continues to be in great demand and 'word of mouth' feedback is positive. This year we added two satellite libraries for a total of 21. The spine-labeling program started two years ago for the items donated to Outreach sites continues to assist site staff and volunteers to keep books organized, which in turn makes collections more usable. 14 Our Homebound Program generated interest as well. Libraries in Ames, Davenport and California contacted us this year to inquire about our Homebound Services. Enrollment in Homebound Services increased by 225% this year and materials loaned increased by 209%. The implementation of the Homebound Database increased efficiency and replaced thousands of cards that stored patron infor- mation and reading preferences. Library services to Jail inmates continues to run smoothly, although we saw a 7.7% decline in inmates served, and a small 2.50/0 decrease in the number of items loaned. We continue to be diligent about security related to Jail services and work closely with Jail staff when problems arise. COMINGS AND GOINGS Arrivals Departures Andrea Clinkenbeard Jeffrey Fiore Matt Holt Claire Irelan Stephanie Sueppel Orion Jones Andrew Kane Jose Ruiz-Vazquez Bridget Storlie Stephanie Sueppel FY04 was a busy and productive year for the Adult Services Department. We look forward to the possibilities for library services and the adventure of getting to know the new Iowa City Public Library. Kara Logsden Adult Services Coordinator 15 CHILDREN'S SERVICES ANNUAL REPORT HIGHLIGHTS · Children's Room is ground zero for a year of construction. · New collaborations and partners in programming, service, and outreach. · A grand reopening of a new ICPL, and a building design that really works! STAFF AND TRAINING Due to budget cuts, the loss of the Assistant Library director position affected Children's Services, decreasing permanent staffing to 4.18 FTE with 7 people. We were sorry to lose Liz Nichols although she continues as on-call substitute librarian, along with Deanne Wortman. Denise Britigan resigned as a substitute. There was one FMLA leave request with staff working extra to cover. Kim Femling was hired for the internship in October. In May, Andrea Clinkenbeard was promoted to Adult Services Young Adult Librarian. The LAII position shared with Technical Services Department was posted and Kim Femling was hired, to start in August. Finally, congratulations go to Nancy Holland who celebrated her twenty-fifth anniversary as a library employee. Children's Services staff did an outstanding job of meeting challenges during a long year spent in temporary quarters under construction. Their positive can-do attitudes made all the difference, helping patrons and co-workers alike. They served on in-house and community interest groups representing the needs of children. Staff took professional growth opportunities given by Public Library Association and Iowa Library Association. They attended Festival of Books for Young People, ICN New Books for Youth, and 4C's Early Childhood Conference. They also developed three training sessions to prepare for technology changes in the new facility. FACILITY After years of work, the new Children's Room is here and it's wonderful! The year spent as first floor's ground zero (partially in new space while in construction's midst) was worth it. The ever-changing black plastic wall, noise, dust, and inaccessible collections were a challenge. Yet both public and staff understood with complaints minimal. The new facility is bright, exciting, and inviting to all ages. The design colors, layout, and functionality work well and the children's reference desk is clearly visible to all. The mosaic gateway, by artist Karla McGrail, and slide entry are a major hit, as are multiple learn & play areas and the beautiful, high-tech Story time Room, complete with puppet theatre for staff and public use. Children enjoy having more computers for multimedia / Internet use plus added listening & viewing stations. And, after 20+ years located in 200 square feet, the Children's Services office is spacious, efficient, and a real joy for staff to work in. Finally, a special feature is the new display area for the Hazel Westgate Original Children's Book Art Collection. A picture and plaque will commemorate it and Hazel's many contributions to the Iowa City Public Library. COLLECTION DEVELOPMENT In November, the Children's Team collection assignments were revamped. The library discontinued adult and teen multimedia computer resources and children's multimedia expanded to preschool through junior high. Music on tape and comic books used by all ages were also withdrawn. In preparation for self-check, existing paperback collections were withdrawn and replaced with new tagged items. Other collections improved for opening day were children's DVDs, books on disc, board books, and toys. 17 Throughout FY05, we will carefully monitor and respond to effects of dropping loan limits for popular nonprint collections. The total children's materials budget was $83,572 and was 100% encumbered/expended. As expected, there was a 9.8% drop in children's circulation during FY04, due to the affects of construction, loss of parking, and collections made inaccessible throughout construction phasing this spring. Promotional efforts included a 4C's Early Childhood Conference book talk, Poetry Alive interview for Ch. 10 broad- cast, and three Gazette book columns. INFORMATION AND CUSTOMER SERVICE 13,489 children's reference questions were answered, a 6% decrease in an unusual year. There was a 14% drop in requests to pull books for early childhood centers. Yet signups for multimedia/internet computers increased by 12% (to 3,494), and video viewing increased to 1 ,026. Having eight child-only computers and four AV stations should improve access and they are very busy this summer. The Pharos online booking system works, although staff assistance is often necessary, as many children do not have library cards or passwords. We had the old public service desk for most of the year, but a new improved Children's Reference desk was introduced on June 12th. It is located in direct sight of all who enter the Children's Room, making it clear that friendly help and assistance is available at any time. While there are a few functionality questions, the two-person desk has excellent surface and storage space for all kinds of work and is very approachable for patrons of all ages. We will monitor demand levels at the new Children's Desk carefully, especially in regards to peak times and double staffing. One more service needs mention. Hills Bank & Trust Co. renewed its commitment for a fourteenth year to Begin With Books library service at the two local hospitals. All materials for 3,000 baby kits were updated including a beautiful new Children's Services brochure, and then printed in bulk. Youth volun- teers in third through sixth grade continue to compile these family literacy kits, which are delivered monthly by long-time volunteer Maggie Hogan. PROGRAMMING There were 403 programs, tours, and speeches given for 20,121 people. Program numbers were the same, with attendance down 5%. Not bad for a year when the parking lot was lost and every library program was held in the basement. More outreach programs were given, for a record 3,557. While the basement meeting rooms were noisy and lacked a certain cache, it was workable and we were able to do the 2003 summer reading program and most large programs without too much difficulty. The most challenging times were story time parents finding the elevator broken (with large strollers in the base- ment) and an ice cream delivery that got stuck in the same. Needless to say, we don't miss that elevator! Program collaboration and partnership were taken to new heights this year and the Library can look forward to more in coming years. Together with Hancher Auditorium and five Title 1 schools in Iowa City, we developed three Family Nights at the Library. These attracted 400 people and encouraged families to get library cards, read together, and win free tickets to a Hancher performance. The suc- cessful project will expand to all Title 1 schools and three public libraries in FY05. It also received an Excellence in Education Partnership Award. We also worked with Iowa Children's Museum, Hancher, and three other Iowa communities on a four year long Family Arts Adventure grant which will bring nationally known artists to ICPL programming. And finally, Iowa State Bank & Trust Company agreed to sponsor several Grand Opening events for children, including a Children's Book Tea Party with Lisa Bluder and a Outside Family Fair & Concert with James Coffey, a well know recording artist for kids. 18 Most memorable of all was the June 12th Grand Opening of the new Iowa City Public Library. All CR staff took part and helped in every way possible. From the dedication ribbon cutting to the wonderful first story time done with our architect, designer, construction manager, and project manager, it will never be forgotten. Nor will the experience of seeing thousands of people come through the door in 2004 and then come through CR's gate and find it great! PUBLICATIONS AND DISPLAYS There were no displays during FY04, though we eagerly anticipate resuming once our two new display cases are finished. Due to budget cuts, the parent and teacher tour letter distributions were dropped, as was mailing of the Calendar of Events to area daycares, schools, media, and library friends. Benson & Hepker Co. de- signed a beautiful new Children's Room brochure for use in Begin With Book hospital kits and the new facility. Children's book lists done this year included: Best Children's Books for 2003,2004 Iowa Children's Choice, Newbery & Caldecott Winners, ABC Alphabet Books, How to Be an Older Brother or Sister, and Jazzy Materials For Kids. CONCLUSION And so, boys and girls, on June 12th, 2004, with reopening of a grand new Iowa City Public Library, and from that day forward, we all lived happily ever after - although that's not the end. It's just the beginning! Debb P. Green Children's Services Coordinator 19 CIRCULATION ANNUAL REPORT HIGHLIGHTS · Temporary Building Challenges · Book Fines Increase for First Time in 18 Years · Checkpoint's Intelligent Library System Goes Online · Self-Checks Introduced · Recently-Returned Shelving Implemented Temporary Building Challenges The temporary building challenged Circulation staff and volunteers throughout the year. Moving mate- rials between three floors to get from return bins to check-in stations to book stacks slowed down the process and shifted duties formerly done by volunteers to our Page staff. Pages also added a couple of trips a day down the alley to retrieve materials returned to the Linn Street drop boxes. (Maintenance staff did this chore on days when there was ice or packed snow in the alley, for which we remain most grateful.) Turnaround times for getting checked in materials back on the shelf suffered, even with the ten percent decrease in circulation that occurred throughout the year. Because the Library and its front door were harder to get to, the use of the Remote book drops in- creased. This added to the drain in Page's time, since only Pages, not volunteers, were authorized and trained to backdate materials. Some relief arrived in October, when Adult Services Pages took over the shelving of movies and mu- sic, and Information Pages began shelving nonfiction audiovisual materials and items on the pickup ca rt. For the first time since the April, 2003 move into the temporary building, the Circ Pages got caught up. Fines Increase Raising fine revenue was one strategy to meet the City's requirement to reduce the FY04 operating budget. Library Director Susan Craig proposed a $15,000 increase in fine revenue over FY03 levels, and a 5-cent/item fine increase was approved by the Board of Trustees at their June, 2003 meeting. The change went into effect on August 1 st, and affected most materials. Children's materials went from five cents/day to ten cents, and adult materials from twenty cents/day to twenty-five cents. Fines for books had not been raised since July 1, 1985. Public reaction was minimal, and the change suc- ceeded in raising fine revenue by eighteen percent over the previous year's budgeted amount. Intelligent Library System and RFID Two years of preparatory work by Technical Services and all of the Library staff who assisted in the RFID tagging effort paid off when Circulation began using the Checkpoint Intelligent Library System to check out and check in library materials in the new building. Before Checkpoint, it took two motions to check an item out or in: lining up the barcode under a laser scanner, and activating the security system. Now, a single motion does both, and it requires only that the item be above a 12-inch square surface. The Checkpoint system provides efficiency and is more ergonomic. Self-Check Introduced RFID technology is also integral to the use of the self-check machines that were introduced opening day. All materials can be tagged, and no formats need to bypass the security gate, so everything can be checked out on a self-check machine. 21 A multi-departmental committee was formed to develop plans to introduce self-check to the public. Instructional materials were written, staff trained before opening, and volunteers and staff were re- cruited to assist patrons at self-check during the first three weeks we were open. In April, several Circulation staff members made a trip to Cedar Falls Public Library to learn how they were introducing their new self-check machines. Webmaster Kevin Hatch customized some self-check interactive screens. Software troubles with the new machines began on opening day and for the first ten days we were open, the machines were out of order most of the time. But once the problems were resolved, the machines had a steady flow of patrons wanting to give them a try. Most patrons commented that self- check is exceedingly easy to do. Circulation staff have learned to do some trouble-shooting, both with the hardware when printing prob- lems arise, and with following up alarms at the security gates. New Check-in Procedures and Recently-Returned Shelving The new building brought back some efficiency to Check-in, and staff developed new procedures to get materials to the public areas more quickly. Recently-returned shelving, introduced in the Children's Room in the temporary building, is now in all areas of the Library. When materials are checked in, they are taken to the recently-returned shelves almost immediately, so patrons may browse popular mate- rials that have just been brought back by others. The staff that are assisting patrons need to come to the Circulation area much less frequently to find items. With the new building, an external book return once again was available for patrons, and the Linn Street curbside bins were put into storage. We also implemented a new pickup time (1 :00 p.m.) for the remote book drops on the east and west sides of town, which allowed us to discontinue the process of backdating check-ins. Volunteers can now assist with emptying the remote bins and checking in those materials, which frees up the Pages to do more shelving. More volunteers were recruited to help in the new building, with the goal of double-scheduling volunteers in some time slots. Other Circulation Department Activity A group of Circ staff employees went to Cedar Rapids Public Library to observe their procedures for self-pickup of held materials. While Cedar Rapids has not had problems with patron privacy being violated, the time it takes them to process holds has increased somewhat. Although our Circulation staff had reservations about implementing a similar model here, we will proceed with some version of self-pickup of holds in FY05. A touch screen monitor was tested at one of the Checkout stations. The Innovative software is very interactive, providing error and exception messages that must be acknowledged, and the ability to click-and-go to other information with a mouse. Providing the further option to just touch the screen provides an ergonomic and fast way to do the same thing. All card registration and checkout desks have touch screen monitors in the new building. Several collection moves occurred throughout the year. In February, the Reference and magazine backfile collections moved to expanded space on the second floor. Throughout the spring, collections moved around in the Children's Room, and then while the Library closed in June, the final moves of first- and second-floor materials occurred. Many Circulation Pages worked for the shelving contractor to move materials, and Circulation Staff served as leaders of the crews. All the moves freed up some shelving in the adult nonfiction stacks, and Circulation Pages shifted thousands of books, spacing out the collection and providing room for growth. 22 Appreciating the New Building Since Grand Opening, we have enjoyed and are grateful for many aspects of the new building: a spacious check-in area, with ample room for parking carts; efficient pathways from the two returns areas (all inside!); no need to share the public elevator when moving carts of materials from floor to floor; sufficient storage space, and a personal desk area for each employee. Personnel Judy Sivertsen was welcomed to the Circulation Staff when she was hired to fill the joint Technical Services/Circulation Library Clerk position. Valeria Schnor and Ron Prosser were both recognized for their thirty years of service to the Library. Other comings and goings were: Arrivals Departures Jeff Block Ben Anderson Jill Burgess Jennifer Batt Courtney Chesher James Eich Kelly Dick Erica Fering Rachel Gottschalk Matt Fisher Elizabeth Gusick Rachel Gottschalk Katie Kalb Arlen Lawson Ryan Martin Steve Marsden Lainey Ostedgaard David Moore Theresa Quiner Susan Schmitz Elizabeth Wang Tim Shaw Hana Wills Beth Thenhaus Erin Windahl Laura Wellnitz Phillip Wiese Erin Windahl Heidi Lauritzen Circulation Services Coordinator 23 INFORMATION SERVICES ANNUAL REPORT HIGHLIGHTS · Grand Opening was a great success! · Reference Desk moves to its permanent location on the second floor. · Internet Access grows. · Training lab opened and World Wide Web and catalog use instruction began. GRAND OPENING The library reopened on June 12 for all to see and use the entire second floor. We were flooded with users and visitors and the space was so functional that it never felt crowded. The furniture and shelv- ing looked wonderful and there was marvelous light from all of the floor-to-ceiling windows. The Refer- ence Desk and the Information Page Station had extra staff on Saturday and Sunday. We answered 267 questions on Saturday, averaging 38 questions an hour. It felt like the old days when we answered all the questions on the first floor including the questions the Fiction Desk now responds to as well as reference questions. Information Staff assisted in tours that were given throughout the opening weekend. The tours were a wonderful opportunity to share with the public all of the facets of the building and services, including the staff areas that most are not usually able to see. Staff also assisted in teaching catalog use classes. These classes taught users how to use one of the most powerful tools in the library. Information Staff was able to assist other departments during the two weeks we were closed because we had moved into our new office area in mid-May. The early move was quite a morale booster and all of the staff was happy to say good-bye to the basement. The Information Pages helped many depart- ments during the time we were closed and Todd Brown offered his assistance to Systems on the day of the mass telephone and computer move. SERVICES In February the Reference Desk moved to its new permanent location. The location was awkward for the public as the desk was as far away from the door and the elevator as possible and public -, if they could find us - approached us from the backside of the desk. The Information and Circulation Pages did an admirable job of steering the public to the desk. In June when we reopened the public came directly to the front of the desk and our use has increased markedly. We now are able to greet the public as they enter the second floor. Staffing at the Reference Desk was decreased during the temporary phase and has now returned to double staffing during all but two hours per week. We continued to be challenged with the decrease in the number of hours individuals can be scheduled to work as Substitute Librarians. Those meeting the requirements are typically not students so are limited to ten hours per week. We're finding that people with these skills are most often interested in more hours than that. During the temporary phase, Information Pages were asked to add to their duties, assisting with the shelving of some second floor materials. After the move, most of that assistance was no longer needed, with only shelving of second floor audiovisual materials remaining. John Hiett, the Page Su- pervisor, has reworked schedules to free up ten hours per week for transfer to staffing of the new first floor page station. 25 The Library's new Training Room, used during the temporary phase for public Internet access, be- came available and is being used to teach World Wide Web classes and catalog use instruction. It is equipped with 20 computer stations, a central printer, a teacher's station, a DVD and video player and a projector. Information staff developed instructions and taught classes on five different topics: World Wide Web basics, online auction basics, health information on the Web, genealogical information on the web and online database instruction. From opening until the end of June, staff presented eight classes and had 24 students. More classes were scheduled for July. Catalog use classes were offered throughout the month of June and into July, with three- fifteen minute classes offered during an hour to teach the basics of searching, making the best use of Your Account and advanced tips and techniques. Twenty-three people took advantage of the twenty, three class sessions. MATERIALS -REFERENCE Eleven new subscription databases were added to the Information Databases pages of the Online Information web section. The 11 databases are part of FirstSearch and range from WorldCat, the vast OCLC web site of bibliographic information to Medline, an extensive health and medical website pro- duced by the National Institutes of Medicine and the National Library of Medicine to the GPO Monthly Catalog. We are able to offer these new databases because the State Library of Iowa has negotiated a statewide contract with the vendor. The Web Resources page of the Online Information section of the library's website was completed revised and is much more extensive than in the past. A goal for the upcoming year is to get a better and more objective view of the use of all of our online resources including the listings on the Web Resources page. We will be working to standardize the statistics gathering so we can better judge what is used and what isn't so that informed decisions can be made on what to keep or drop. All of the Reference Collections were weeded before their move to their new location. There was a small net growth in these collections, but the current collection looks much better and is easier to use. We also added the print version of the Oxford English Dictionary - all 20 beautiful blue volumes. We have received a number of compliments for this addition and the books look fantastic shelved in the new low Reference shelving. MATERIALS - NONFICTION TEAM 2004 was the first full year of the new Nonfiction Team. Candice Smith joined the group as the audio- visual materials selector, following in the steps of Barb Black, who had very ably selected this collec- tion. She started out slowly and gradually became more comfortable as a first-time selector. During her first year she was asked to oversee the dismantling of the adult multimedia collection - withdrawn because it was a high maintenance collection determined to be serving a small audience. Candice also had the additional challenge of receiving $7000 in extra money to purchase more nonfiction DVD materials to make for a strong opening day collection. It was not a banner year for circulation for the nonfiction collection, but circulation was down across the board due to decreased use of the temporary facilities and the weeks when the building was closed. Nonfiction print materials circulation decreased 9.5% from the previous year (the average of the overall drop in circulation) and nonprint audiovisual materials circulation fell 11.50/0. Nonprint videocassettes use dropped more than any other collection as the DVD format continued its climb in popularity. War and politics were popular areas of the collection. Biographies and health related works were also popular depending upon the subject. All of the selectors are challenged to create the proper balance between satisfying the public's desire for a new popular title and making the collection as broad as needed for the Iowa City community. 26 An ongoing goal for the last several years was to make the nonfiction collection easy to use and to look attractive. Selectors did an excellent job in this area. The collection grew at a slower rate this year as time was spent weeding outdated and worn materials and replacing them, when possible, or purchas- ing new materials. While selectors were not able to create any displays in the temporary facility they were able to highlight new nonfiction books with special shelving near the checkout desk. A year of displays has been planned for the new building. Selectors continued to share responsibility for writing a monthly column for the Gazette highlighting book collections. TECHNOLOGY Internet access grew as public Internet stations increased from 20 to 32 and we relocated to an open area on the second floor. Even with the addition of 12 machines, there continue to be times when all the stations are in use. Access to the Internet was also increased with the addition of the Ethernet ports and wireless access throughout the second floor. Often there are five to ten users with laptops at tables and in study rooms. The response from users has been very positive about increased Internet access, especially from those with their own laptops. The Pharos system was upgraded and we began using their Pay4Print software. We are currently working with Pharos to resolve a report problem that prevents us from detailing the increased use of the services. Our online database machines increased from four to eight and we continued to promote these valuable and expensive resources. All staff received new flat-screen monitors when we moved to our new offices. While not a software or hardware component, one of the most talked about changes at the Reference Desk was the installa- tion of the movable monitor arms. The arms allowed the staff and public to view the monitor at the same time and have been very easy for staff members to adjust to their specific needs. PERSONNEL Three new Information Pages were hired in the past year: Carly Solomon, Anna Jordan, (sister of long- time page Barbara Jordan, who moved away last year to attend law school), and Bryan Sullivan. Sarah Andrews, who works full-time at the University of Iowa Libraries, has joined the staff as a Substitute Librarian. Josten Foley, a page, left us to become a half-time Maintenance Worker at the library. Philip Miller, a page, left us to relocate to India for a year when his partner was awarded a Fulbright scholar- ship and Nilsa Knievel also left the Information page staff. Maeve Clark Information Services Coordinator 27 Department Annual Reports Support Services BUILDING SERVICES ANNUAL REPORT HIGHLIGHTS · Supported special needs of the "basement" temporary quarters · Purchased equipment needed to maintain new facility · Filled new position · Moved and prepared for Grand Opening STAFFING There were lots of changes in maintenance staff. We replaced two permanent staff and two tempo- rary staff. In May we added 10 hours each to two permanent positions, and created a new 20 hours per week permanent position, adding one FTE that was approved by the City to accommodate building expansion. The final tally is 3 full time positions, one thirty-hour position, one twenty-hour position, and three tem- porary positions averaging 16 hours per week each. All these staff are included in the weekend rota- tions. We also have a HACAP employee who averages 17 hours per week, and one excellent volunteer who manages and stocks the book recycling shelves, at about 5 hours per week. We almost doubled our space in the new building and got an additional 40 hours full time equivalent. NEW EQUIPMENT As the building grew so did the need for enough equipment to make maintenance as efficient as possible. In anticipation of the greatly increased carpet area to almost 2 acres, Maintenance bought a 24-inch wide Minuteman battery vacuum, very quiet, Hepa-filter equipped, so we can vacuum large areas with no cord to drag. In anticipation of greatly increased expanses of glass, glass, glass, we bought four fiberglass double stepladders. In anticipation of long distance in-house deliveries, mainte- nance bought three dollies/ platform carts. In anticipation of many more finished surfaces to keep clean, maintenance has gone to an all-natural, environmentally sound concentrate, dispensed from several portioning devices mounted in janitor's closets. These units automatically dilute the concen- trate with water to certain mixes for certain uses. This one concentrate replaces a small herd of small cleaners, and cleans all surfaces from glass to carpet, leaving no residue. Maintenance also bought a very quiet, very efficient commercial canister vacuum, with Hepa-filter and 25 foot hose. Maintenance purchased a Kiavac, a carpet, hard-floor and furniture shampoo unit with lots of accompanying toys for special cleanup operations. SERVICES AND PROJECTS The Maintenance Department provided cleaning and general maintenance, repair and security cover- age for the library. We provided support for outreach programs, library and public meetings, the library booth at the Johnson country fair, special book sales, Friend's Foundations events, Development Of- fice programs, Children's Day activities, Arts fest and other community events. We shampooed carpet in the bookstore. The Linn Street book-drops were improved with the addition of better locks and altered to solve some design problems. We dealt with seriously flawed book-drop bins for months, until the manufacturer finally replaced them with bins of a better design. Later in June of 04, we removed and stored the Linn street drops. For months we hauled books and supplies up and down the staircase as needed, on the many days the new elevator was malfunctioning. New software finally cured it. We hauled stuff back 31 and forth to long term storage and Wilson's as needed. We rolled large and weighty book drop bins up and down the alley, thru snow, ice, slush, and biological unmentionables, and coordinated selling used computer equipment and some furnishings as space constraints required. Construction brought many problems that took time to deal with. We dealt with repeated water infiltra- tion in the basement, a deluge of water in the elevator shaft, and another deluge in the construction area. There were many automatic door problems, the elevator debacle, many restroom problems- from the relatively benign (no lights!) to persistent significant and disgusting toilet and floor drain prob- lems before and after the grand opening. These were exacerbated by the ventilation not working, door locks that didn't operate, and the floor installed slanting upward to the floor drain. In September of 03, parking fines doubled. In June of 04 the library got its seven new diagonal parking spaces on Linn Street. Maintenance is responsible for monitoring, chalking and ticketing. Many people seem to believe that these spots are their personal property, and readily curse and swear, name-call, threaten, argue, lie, rub-off chalk, etc if they get a ticket while lunching at their favorite downtown café. It is difficult, tedious, and disheartening to deal with these folks on a daily basis. The three full time maintenance staff got some training on some building systems and their mainte- nance, including HVAC (boilers, air handling units, humidifier boiler, etc), the Tracer Summit control system for HVAC, the clock system, lighting system, water softener, automatic soap dispensers, and water faucets, etc. We devised a way to refill hand-soap canisters that will save 75% of soap cost. In preparation for the June 12th Grand Opening, Maintenance staff worked many hours cleaning, fixing, installing tons of original art and reinstalling the donor tree. Endless hours were spent scrubbing, de- scaling, rescrubbing, and sealing into the granite lobby floor and granite staircase. And doing it again. New benches were installed in the lobby and meeting room hallway. We cleaned and re-cleaned after contractors, and spot cleaned carpet glue and paint spots. During the move tons of furnishings were taken to the basement for the auction. We assembled and installed new metal shelves in several storerooms and finished hard floors in maintenance room, storage rooms, and janitor closets. Right after the Grand Opening, maintenance staff spent about fifty hours over several days clearing all shelves and furniture out of the book store for the carpeting contractor, then later assembling and installing different and better shelves and doing other work. OUTLOOK I'm afraid that with the current level of maintenance staffing, we won't ever be able to catch up with the work in this building. Ed Arensdorf, Building Services Manager 32 FY04 SYSTEMS ANNUAL REPORT By the end of the fiscal year the Systems Department found itself luxuriously ensconced in the same physical location it used to occupy the old library facility. In reviewing the past year I am reminded of the book, The Hobbit, which is subtitled, There and Back Again. It is a tale about naturally funloving crea- tures who live in the ground, and which respond courageously to adversity when duty calls. How apropos. Over the past year, Systems staff has replaced every staff and public computer, some more than once. A third of those upgrades were the result of "musical pc's" where more powerful machines are added at the top of the "CPU Chain" and those replaced are reconfigured to supplant older worksta- tions. Additional staff and public computers were added to support the new facility. By the end of the year, the library network had grown to over 200 staff and public workstations and 16 servers tied together with high speed switches. Sleek flat-screen monitors are now used throughout the library, and the Circulation department uses touch activated monitors to checkout material. In addition to hardware upgrades, this past year has also seen several significant software upgrades and additions. Access by remote users to subscription databases was greatly simplified with the in- stallation of a "rewrite proxy" on the Innovative Interfaces server. Also added to the Innovative server were two software packages, Patron API and SIP2 which manage patron connections and verification for Selfcheck and Public Internet machines. Patron logins and passwords are now securely encrypted when accessing library accounts. Equipment for a new radio frequency (RFID) based security system and patron self-check stations was installed. New antivirus and anti-spam email scanning software was installed to help control two significant problems of global interconnectivity. A new pay-4-print system was installed for the public Internet machines to control costs and simplify the printing process. Open-source software was installed to help manage our wireless and wired public access points to the Internet. Our Internet service itself saw considerable changes. At the beginning of the year, we were experiencing significant bandwidth prob- lems with our Internet connection through the Iowa Communications Network. Our library joined with public libraries in Cedar Rapids, Hiawatha, and Marion agreed to upgrade our equipment and form a consortia to share in the costs of connecting to the Internet. Cedar Falls and Waterloo public libraries have since joined the group to further exploit the economy of scale. In the main computer room, at the heart of the network, our servers were upgraded from Novell Netware 5.1 to version 6.0. We replaced the file and mail servers with new equipment, and following the "Musi- cal PC" model, those servers were then reconfigured to replace servers needing less power and speed. The staff intranet received a complete makeover. Redesigned using open-source software, the new Intranet lets staff unfamiliar with developing web pages post news items, create links to internal files and documents, and gives departments the ability to develop and maintain individual "homepages" with useful departmental news and hyperlinks. The site also contains a staff photo gallery and numer- ous interactive forms. Also developed was an online "Helpdesk" where staff can notify the Systems Dept of network and computer problems. This not only aids communication but serves as a powerful "knowledgebase" of problems and solutions. This past year has also seen a much closer working relationship between the technology departments of the Library and the City. Operating independently for years, the two now share a physical connection which allows library staff to directly access resources at the City without resorting to dial-up phone 33 lines or email attachments. Once the new facility was completed, the City phone and fiber connec- tions, which were terminated last year in a temporary location, were cut and reterminated in the new computer room. At the heart of any network are machines which serve up data, and an infrastructure which delivers the data. Unless it breaks or slows, this infrastructure is usually transparent to the end user. During the past year, the library network infrastructure has gone through a complete overhaul. Within the library, three separate telecommunications closets now serve as termination points for data and phone. These rooms are in turn tied together by an array of switches and cabling. In an environment which delivers network services to both staff and pubic, maintaining security is a major concern. Management of such a complex environment requires skill, knowledge and a great deal of work on the part of Systems staff. Open-source network management software is used in place of commercial packages costing thou- sands of dollars. Although budget cuts lead to the loss of Liz Nichols, the Library Assistant Director, the Systems De- partment has remained fairly stable over the past year. Hal Penick assumed the responsibilities as department Coordinator. Jay Beattie used his skill and knowledge of network infrastructure and tele- communications to manage the various migrations of equipment and services, as well as oversee the cabling of the new facility. Kevin Hatch, our webmaster, had his job increased from half-time to three- quarter time, and continued to impress people with his remarkably wide array of skills in computing, web and graphic design, and inter-departmental communications. Often the first contact that new employees have with the Systems Dept. is in one of the many introductory training sessions con- ducted by Greg Kovaciny. Todd Leach, Romona Murrell, and Sara Brown have all served admirably to fill out the thinned ranks of on-site computer monitors during evenings and weekends. Sarah Mertes, our Systems Aide, has set a record for longevity, competency, and smiles as she readies the equip- ment each morning for the public. "It's been a very good year." Hal Penick, Systems Coordinator 34 DEVELOPMENT OFFICE ANNUAL REPORT HIGHLIGHTS · Grand Opening of the new Iowa City Public Library · Annual Fund Sets a New Record for Fundraising · ICPL Friends Foundation Develops Strategic Plan · The Book End, ICPL's used book store, Gets a New Look Grand Opening of the new Iowa City Public Library On Friday June 11 as wires were being pulled through the ceiling and carpets steamed, in the new Meeting Room A we were also preparing the room for a catered luncheon for 24 major donors to the Reaching for New Heights Campaign. Just like having a party at your own home things came together beautifully and everyone had a great time. Guests were given a paperweight with the Library logo in gratitude for their generosity. Smiles and tears were common as the group toured the building after the luncheon. The general consensus was that the building was gorgeous from the hanging art piece to the Children's Room mosaic and slide to the windows and on and on. Grand Opening of the new building has to be the highlight of the year. On Saturday June 12, Foundation Board President June True presented a check for $500,000 to Mayor Ernie Lehman as part of the Grand Opening Ceremony. Additional checks will be presented over the next few years to fulfill the $1 million pledge. These funds are the result of a campaign that faced many challenges and worked to overcome them because of the importance of the Library to this community. Pride was evident on everyone's face as the Library opened. Annual Fund Sets a New Record for Fundraising Creativity, hard work and enthusiasm combined to set a new record of $110,000 for the Annual Fund. This includes all money received in response to the annual mailing and all special events and is a 46% increase over last year. One of the reasons for this success is the Building the Collection Fundraiser, Celebrating Iowa Au- thors. This first event of its kind for the ICPL Friends Foundation more than doubled its goal raising $31,000. Spending an evening in a local home with an author was a very popular auction item and groups of people competing for the pleasure of supporting the Library this way. The fundraising com- mittee of the Foundation Board plans to hold a similar event in May 2005. ICPL Friends Foundation Develops Strategic Plan After several months of work the ICPL Friends Foundation developed a Strategic Plan that charts a course for the organization through FY 07. The Mission Statement and Vision Statements were revised to clearly emphasize the fundraising focus of the Foundation. Mission Statement: The Friends Foundation will strengthen the Iowa City Public Library through private giving and strategic partnerships. 35 Vision Statement: The success of the Iowa City Public Library is ensured through the financial and community support provided by the ICPL Friends Foundation. The Book End, ICPL's used book store, Gets a New Look Each year The Book End contributes money to the Library for collections and programming. Dedi- cated volunteers operate the store, helping customers and stocking the shelves. This year The Book End Committee decided that the store needed some redecorating and were able to get new carpeting donated from Randy's Carpet, shelving, desk and chair from ICPL and after many hours of hard work the store looks wonderful. During FY04 sales at The Book End dropped because of the construction on Linn Street and the lack of foot traffic. Even with these obstacles Book End Sales revenue was $24,000 and $12,000 was given to the Library. In addition to the revenue The Book End generates good will for the Library and provides another way for people to support the Library. Barbara Curtin Director of Development 36 BUSINESS OFFICE ANNUAL REPORT HIGHLIGHTS · Training, revising Library databases and all relevant forms, informing staff, and switching to City's new financial system for fiscal year 2005. · Unveiling of new ICPL Intranet, working with Managers on using it. · Assuming some new responsibilities as part of the shift of the Volunteer Program to Adult Services. GRAND OPENING! GRAND OPENING!! GRAND OPENING!!! Settling in and enjoying new Administrative Office space. SUPPORT SERVICES Once we arrived in the temporary facility in April, much time and many hours were spent organizing the office and familiarizing ourselves to the new location. Continuing to provide support to all library staff in terms of providing office supplies, getting mail out, ongoing issues with new phone system was some- times a challenge. However, knowing it was temporary and catching glimpses of the new building as it progressed gave us hope. The Office Manager worked with the Information Services Coordinator to revise the Emergency Proce- dures to accommodate temporary space. Fire Procedures were updated to a point. And once prepara- tions were complete to move back into the permanent space, we started all over again. The City's shift to a new Financial System was a learning process. Once we knew what it entailed, our bill-paying database was re-vamped for the new fiscal year. Many of our forms, etc. were pulled and revised to reflect the new numbers. With good advance notice, and preparation, it seems to be going well. Retrieving information for reports is still a struggle, however, we are working through it. Beth Daly should be praised for her re-working the database. It was a seamless transition once we began to pay bills in FY 2005. For the first time since I have been here, the Library purchased an Administrative Copier. No longer paying rent, this copier can do all kinds of fancy tricks like staple and punch holes and we hope that in the near future, when the Systems staff can take a breather, we will network the copier to our comput- ers to allow us to send reports, etc. directly to the copier from our work stations. We managed to have some fun times during the past year. One of the highlights was signing a construction beam one sunny day in the spring. We ordered pizza, set up tables, and construction workers, former and current Board members and staff joined together in celebrating another mile- stone. Speaking of our construction staff, it became apparent that as time went on, they became part of the Library family. We have been on a first name basis with many of the crewmembers and it was a pleasure dealing with them. As a result of staff positions being eliminated and reduced hours in others, the office assumed addi- tional tasks. Martha joined with Maeve Clark in beginning to do orientations for new hires. We have done two series and will be working on enhancing it even more for the next one. With the move of the Volunteer Program to Adult Services, Beth created a database for tracking volun- teer hours, and reporting necessary statistics. Beth designed a user-friendly database that allowed Adult Services staff to move towards entering data. 37 Our Grand Opening events required many meetings. Martha was on the Jazz Fest Committee and the Ribbon cutting committee. A weeklong series of events was held prior to the I.C. Jazz Fest. Three evening programs took place in our brand new Meeting Room, and noontime music was offered in the lobby throughout the week. Martha worked with Barb Curtin and Susan on the program for the Grand Opening and ribbon cutting. She also conducted tours the weekend of the opening. It was a thrilling wonderful culmination of a long process. TECHNOLOGY With our move to the new building, the photo badges staff wore had to be converted to "Proximity Cards". The software for this new security system was installed on Martha's computer and as each new card was received, it was programmed for access. Additional cards have been made for various vendors who need access to the building for deliveries and repairs. Our Systems staff previewed a new Intranet for staff and we were trained on it. Martha has begun to put minutes of Coordinators meetings on the Intranet, even learning a little HTML language along with it. Along with Barb Black, Martha worked with Coordinators on familiarizing ourselves with the Intranet in an effort to coax people to use it instead of e-mail for announcements. CONTINUING EDUCATION While in the temporary space, it was decided not to have the customary full day of In-service and staff recognition. Instead, Martha and Maeve planned a morning event that recognized staff that had served 5, 10, 15, 20 and 25 years here at ICPL. We will begin thinking and planning for this year's full In-service Day. JOB SERVICES In spite of being in the temporary quarters, ICPL was still an attractive place to work. We handed out 218 applications and administered the same number of tests. We received 115 phone calls about jobs and had unsolicited walk-ins from 122 individuals. We posted 19 internal positions and 15 external positions. CELEBRATION We celebrate the addition to our staff of Laura Goettsch. Laura came to us last fall as a freshman at the UI. She is a welcome addition to our staff. Her skills are wonderful. She makes a huge contribution and we feel very lucky to have her with us. Last year's Volunteer of the Year award winner, Irene Crutchley contributed a total of 49.25 hours helping out with office tasks. We feel fortunate to have Archie Green continue her job with us in the office. Archie is always happy to be with us and participate in life as a library employee. She has been very pleased with her new work- station. It was with great sadness that we learned of the death of Chris Bailey. Chris had worked in many aspects of the library after his hire as an Office Aide in October of 2003, and we learned of his death 38 sometime after the first of the year. We missed him when he left us to move back to Texas and we continue to miss him even more since his death. Arrival Departure Laura Goettsch Chris Bailey Martha Lubaroff, Manager Business Office 39 TECHNICAL SERVICES ANNUAL REPORT HIGHLIGHTS · RFID tagging for Intelligent Library System completed · Delivery standards for new materials maintained · Collection preparations for Opening Day provide new copies and improved access · Collection made ready for the Intelligent Library System After seventeen months of permanent and hourly staff working regular shifts, May 12, 2004 was a banner day - we were able to make the announcement that staff had systematically gone through the entire collection of nearly 250,000 items for tagging. The milestone moment came at an opportune time as permanent staff could be relieved of this extra duty and could shift their attention to final prepa- rations for the move. With several weeks before opening, TS Processors made a final sweep through all collections, pulling and tagging items that had been missed. We held our breath as opening ap- proached and the new circulation system was put into operation, when tags would be necessary for all check-in and check-out. The first few days had a rush of materials found to be without tags - mainly very popular items that virtually were not on the shelf long enough to be snagged during systematic tagging. The systematic run-through, with follow-up as materials were returned, proved to be an effec- tive strategy for ensuring that most items had been tagged and were ready for use with the Intelligent Library System. As we hoped, the rush quickly subsided and within two weeks after opening, the number of materials unable to be checked in using the tag readers has slowed to a manageable trickle, with most attributable to tags that have been damaged or torn out. Re-tagging will now become a routine task similar to replacing barcodes and other minor materials repair. New materials delivery maintained One of the areas ICPL has always taken great pride in is the relative speed with which new materials are acquired, cataloged and made ready for check-out. In periodic service appraisals, ICPL has always rated highly in a measure called materials delivery. When staffing for the new Fiction Desk necessi- tated the reassignment of 14-20 hours per week of cataloging time, we were anxious that we would see an erosion of our ability to have new materials ready for use within 4-6 weeks of receipt and those with holds most often within 72 hours. However, at the end of FY04 that has not proven to be the case. The reasons for this success aren't attributable to one particular remedy but among them wasn't that catalogers had previously worked at a leisurely pace. Early in the fall, we received a boost when one of the classification catalogers was approved to add three additional hours each week. Another factor was that an early end to ordering to facilitate the move to temporary space at the end of FY03 meant that we were able to end the year with no backlog. Cataloging staff also worked together to redistribute their assignments, resulting in a more finely tuned and efficient workflow. And finally, to apply Emeril Lagasse, the famous chef's phrase - pride and a commitment to the public motivated catalogers to "step it up a notch." We continue to monitor and look for ways to maintain this important service commitment in the coming year. Purchases and reclassification prepare collections for Opening Day As finishing touches were being made on all of the new spaces, several projects were completed by Technical Services that would welcome users and provide improved access. One of the largest projects was to entirely replace all uncataloged paperbacks for adults, young adults and children. In addition to offering spiffy new books, this project accomplished several goals. Procedures were revised to include adding titles into the record for each new item. With only a slight sacrifice to the economy of preparing these "browse only" collections, patrons can now see the title of uncataloged paperbacks checked out to them when they view their record and the title will be printed on overdue notices. Replacing the 41 collections also meant that tags were put only into paperbacks at their best. Though not completely replaced, a large number of Board Books and circulating toys were ordered so there were fresh new things for the youngest of Library users. To lessen the possible impediments at self-check stations, check-out limits were removed from nearly all collections. Selectors expressed concern that removing limits from the relatively new DVD collec- tions might exhaust availability so money was allocated late in the year to supplement these collec- tions. Nearly 500 new DVDs were on the shelf on opening day, with more continuing to arrive as the year comes to a close. Another project came to the fore as Adult Services staff planned for the move of compact disc collec- tions. The "global village" has resulted in a growing trend toward mixing the musical traditions of coun- tries and regions, expanding beyond "folk music" and making classification by country that the Library has used for international music increasingly difficult to apply and less intuitive for users to find the artists they're hearing on the radio. Catalogers worked with selectors to devise a new classification scheme that could integrate this blending of musical elements in a way that would make it easier for users to find. The reclassification was timed so that when CD collections were moved, the new World Music categories could be incorporated into the shelving arrangement seamlessly. STAFF The faces in Technical Services remained largely the same throughout this fiscal year. In the beginning days of FY04 we welcomed Judy Sivertsen, a long-time employee for the City of Iowa City, to the Technical Services/Circulation Clerk position. Judy is responsible for receipt of the Library's nearly 500 magazine subscriptions and also works at the Circulation Desk. Her cheerful nature and strong work ethic have made her a treasured co-worker in a very short time. As the year came to a close, we both celebrated and lamented the promotion of Descriptive Cataloger Andrea Clinkenbeard to Librarian in the Adult Services Department. The community gains an intelligent, creative and enthusiastic librarian to serve them but her meticulous commitment to the details of cataloging, extraordinary efficiency and quiet wit will be greatly missed in Technical Services. Barbara Black Technical Services Coordinator 42 Section II - Appendices IOWA CITY PUBLIC LIBRARY FY2004 Fact Sheet POPULATION SERVED: Iowa City 63,816; Rural Johnson County 21,725 (by contract) GOVERNING BOARD: A nine-member Board of Trustees appointed by the City Council with powers to employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. Members: Shaner Magalhães, President Thomas Dean David Van Dusseldorp Linzee K. McCray Linda Prybil (County Representative) Pat Schnack Jesse Singerman Tom Suter Jim Swaim STAFF: Librarians: 14.83 F.T.E. Other Permanent Staff: 27.85 F.T.E. Hourly Pay: 17 F.T.E. 427 Volunteers: 6 F.T.E. CARDHOLDERS: 64,820 COLLECTIONS: Circulating Books: 168,644 Circulating Non-print Materials: 38,936 Print and Electronic Reference Book: 9,916 Periodicals and Newspapers: 458 current subscriptions Total collection size: 217,052 ANNUAL USERSHIP FIGURES: Circulation: 1,161 ,211 Visits to the Library: 528,297 Information Requests: 69,124 Program Attendance in Meeting Rooms: 9,064 Meeting Room Use: 536 non-library meetings ANNUAL EXPENDITURES: Income Sources: City: 80.3% County: 7.3% Federal and State: 2.0% Other Revenues: 10.4% $4.13 million Expenditures for Library Materials: $487,175 PHYSICAL FACILITIES: Library in temporary quarters until June 2004. Construction underway to expand 47,000 square foot building to 81,276 sq. ft. New facilities open 6-12-04 SUPPORT GROUP: Iowa City Public Library Friends Foundation: 1,192 contributors WEB PAGE: www.icpl.org (These figures are for the last complete fiscal year, July 1,2003 through June 30,2004.) 45 Materials Added Report FY04 Cumulative ADULT MATERIALS New Added Total %)Net Collection Collection Titles Copies Added Gifts WD %)Gifts %)New Growth FY03 FY04 FICTION 2435 1797 4232 130 1311 3.1 57.5 8.5 31341 34262 TOTAL NONFICTION 4888 2507 7395 89 5700 1.2 66.1 2.1 78157 79852 Nonfiction 4805 1821 6626 83 5136 1.3 72.5 2.1 68914 71304 Reference 83 686 769 6 564 0.8 10.8 2.4 8343 8548 MAGAZINES 11 1 2.4 415 425 UNCATALOGED 3326 6 2898 0.2 0 8.1 4885 5313 TOTAL PRINT 7323 7596 14964 225 9910 1.5 48.9 4.2 114798 119852 TOTAL AUDIO 1466 274 1740 149 1742 8.6 84.3 -0 16510 16508 Music Compact disc 787 163 950 117 1050 12.3 82.8 -1 10524 10414 Fiction on tape 112 59 171 17 498 9.9 65.5 -15.3 2470 2143 Fiction on disc 195 13 208 12 2 5.8 93.8 42 284 490 Audio Nonfiction 372 39 411 3 192 0.7 90.5 6.3 3232 3451 TOTAL VIDEO 1320 813 2133 15 1778 0.7 61.9 2.4 14894 15249 Video Movie 61 186 247 1 1093 0.4 24.7 -17.9 5568 4722 DVD Movie 546 289 835 7 151 0.8 65.4 30.2 1579 2263 Video Nonfiction 214 110 324 5 522 1.5 66.0 -2.8 7269 7071 DVD Nonfiction 499 228 727 2 12 0.3 68.6 59.9 478 1193 ART 10 1 11 1 17 9.1 90.9 -1.4 432 426 MULTIMEDIA 0 0 0 0 426 0 0 -489.7 513 87 ELECTRONIC REFERENCE 3 0 3 0 1 0.0 100.0 3.7 52 54 BOOK CLUB KITS 3 6 9 0 4 0.0 33.3 71.4 2 7 TOTAL AV 2802 1094 3893 165 3968 4.2 72.0 -0.2 32403 32331 TOTAL ADULT 10125 8690 18857 390 13878 2.1 53.7 3.3 147201 152183 JUVENILE MATERIALS New Added Total %)Net Collection Collection Titles Copies Added Gifts WD %)Gifts %)New Growth FY03 FY04 jEASY 904 1221 2125 71 1675 3.3 42.5 2.3 18936 19386 jREADER 205 247 452 3 163 0.7 45.4 7.3 3655 3944 jFICTION 571 605 1176 2 596 0.2 48.6 3.7 15186 15766 TOTAL jNONFICTION 947 425 1372 26 1088 1.9 69.0 1.6 17378 17662 jNonfiction 947 374 1321 26 1082 2.0 71.7 1.4 16775 17014 jReference 0 51 51 0 6 0.0 0.0 6.9 603 648 jMAGAZINES 0 0.0 34 34 jUNCATALOGED 1101 43 2114 3.9 0.1 -60.0 2702 1689 TOTAL jPRINT 2628 3598 6226 145 5636 2.3 42.2 1.0 57857 58447 47 jAUDIO 251 66 317 13 643 4.1 79.2 -15.2 2469 2143 jCompact disc 88 40 128 2 44 1.6 68.8 9.4 805 889 jAudio cassette/book 31 10 41 1 122 2.4 75.6 -20.9 468 387 jBooks on tape 75 2 77 3 65 3.9 97.4 1.7 700 712 jBooks on disc 57 14 71 7 4 9.9 80.3 48.6 71 138 jMusic cassette 0 0 0 0 408 0 0 -2400.0 425 17 jVIDEO 114 92 206 16 334 7.8 55.3 -6.1 2227 2099 jDVD 258 111 369 4 53 1.1 69.9 55.1 258 574 jTOYS/GAMES 32 13 45 0 73 0.0 71.1 -10.4 298 270 jMULTIMEDIA 73 95 168 0 117 0.0 43.5 8.8 530 581 jStorytime Kit 0 0 0 0 0 0 0 0.0 76 76 jPROGRAM COLLECTION 2 2 4 1 0 25.0 50.0 0.6 675 679 TOTAL jAV 730 379 1109 34 1220 3.1 65.8 -1.7 6533 6422 TOTAL JUVENILE 3358 3977 7335 179 6856 2.4 45.8 0.7 64390 64869 TOTAL ADDED 13483 12667 26192 569 20734 7.8 183.8 2.5 211591 217052 DETAIL New Added Total %)Net Collection Collection Titles Copies Added Gifts WD %)Gifts %)New Growth FY03 FY04 CATALOGED PRINT 9950 6802 16763 321 10534 1.9 59.4 3.2 172655 178299 CATALOGED AV 3532 1473 5002 199 5188 4.0 70.6 -0.5 38936 38753 TOTAL CATALOGED 13482 8275 21765 520 15722 2.4 61.9 2.5 211591 217052 UNCATALOGED 1 4392 4427 49 5012 1.1 0.0 -8.4 7587 7002 UNCATALOGED MATERIALS Total SUBCOLLECTION Added Gifts WD %)Gifts %)New Adult paperbacks 3292 0 2850 0.2 0.0 Foreign language books 34 6 48 17.6 88.2 *Pamphlets *Phone books *College catalogs Juvenile paperbacks 1101 43 2114 3.9 0.1 *Comics * Annuals *not included in cumulative totals 48 0'\ IOWA CI1Y PUBLIC LIBRARY ~ PERSQ\JNELRESaJRCES FY2000 FY2001 FY2002 FY2003 FY20C I-burs Percent I-burs Percent I-burs Percent I-burs Percent I-burs HaJRS WrnKED BY: Permanent staff 88, 111 66. 1 % 90,593 66.5% 92,982 65.7% 91,816 65.0% 9~ T erllJOrary staff 37,729 28.3% 37,345 27.4% 38,372 27.1% 38,063 27.0% 3~ Total Paid by ICPL.. 125,840 94.5% 127,938 93.9% 131,354 92.8% 129,879 92.0% 12f Work/Study 298 0.2% 398 0.3% 786 0.6% 1,163 0.8% Special programs 0 0.0% 0 0.0% 0 0.0% 0 0.0% Grants/Gifts 174 0.1 % 0 0.0% 125 0.1 % 623 0.4 % Volunteers 6,271 4.7% 7,196 5.3% 8,553 6.0% 8,898 6.3% f j Volunteers 647 0.5% 701 0.5% 753 0.5% 648 0.5% TotalCXherSouroes 7,390 5.5% 8,295 6.1 % 10,217 7.2% 11,332 8.0% 1( T otall-burs Worked 133,230 100.0% 136,233 100.0% 141,571 100.0% 141,211 100.0% 13f I-burs in FIE 64.1 65.5 68.1 70.2 Total Hours Open 3,261 3,248 3,419 3, 110 , " Hours V\,Orked per 40.9 41.9 41.4 45.4 I-burs Open Nurrber Vol unteers 208 403 392 472 Hours per Volunteer 30.1 17.9 21.8 20.2 LI BRARY SERVI CES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE IN-BUILDING SERVICES: Provide library facilities, materials, equipment A. BUILDING USAGE Total hours open 3,164 3,112 50.0% People into the building 528,297 563,757 -6.3% Average number per hour 167.0 181.2 -7.8% B. MEETING ROOMS Number of non-library meetings 536 775 -30.8% Estimated attendance 9,064 20,495 -55.8% Equipment Set-ups 90 251 -64.1 % Group Study Room Use 1 ,882 761 147.3% Lobby Use 4 12 -66.7% Meeting Rooms Booked at Fic Desk 478 58 724.1 % Meeting Rooms Booked on-line 208 56 271.4% Meeting Room Turn-Downs 156 124 25.8% Study Rooms 1 ,882 761 147.3% C. EQUIPMENT USAGE Photocopies by Public 42,976 60,800 -29.3% Pay for Print Copies 21 ,214 19,797 7.2% D. IN-BUILDING USE OF MATERIALS Materials used from open shelves 967,676 1,079,698 -10.4% Videos viewed 4,316 6,311 -31.6% Children's Multimedia Use 3,494 3, 111 12.3% E. PARK 'N' READ, RIDE 'N' READ (discontinued 8/03) Parking stamps issued 1 ,794 12,733 -85.9% Bus passes distributed 104 1 ,459 -92.9% LENDING SERVICES: Lend materials for home, school, and office use. A. TOTAL CIRCULATION 1,161,211 1 ,295,637 -10.4% (materials plus equipment; does not include items circulated in-house) Average circulation per hour 367 416 -11.8% B. CIRCULATION BY TYPE OF MATERIAL 1 , 171 ,493 1,302,736 -10.1% (includes mending, lost, bindery, etc) Adult Materials 837,469 932,842 -10.2% Children's Materials 332,652 368,953 -9.8% Percent Children's 28.4% 28.3% 0.3% 51 LI BRARY SERVI CES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE Non-Print 516,761 576,888 -10.4% Percent Non-print 44.1 % 44.3% -0.4 % Equipment loans 359 505 -28.9% Undefined 1 ,372 901 52.3% C. CIRCULATION BY RESIDENCE OF USER 1,162,702 1,293,683 -10.1% (does not include mending, lost, etc) Iowa City 900,542 1 ,002,270 -10.1% Johnson County (rural) 87,308 98,676 -11.5% Johnson Co as % of all 7.5% 7.6% -1.6% Coralvi Ile/Reci procal 67,498 71 ,628 -5.8% Other Reciprocal 96,413 110,178 -12.5% Total Reciprocal 163,911 181,806 -9.8% Reciprocal as % of all 14.1 % 14.1 % 0.4% Fee Cards 10,288 10,471 -1.7% Undefined 653 460 42.0% D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries 776 908 -14.5% Percent of requests filled 41.4% 48.1 % -13.9% Borrowed from other libraries 1 ,030 1 ,033 -0.3% Percent of requests filled 91.7% 92.4% -0.7% Books/Periodicals borrowed 922 918 0.4% AV/Films borrowed 76 66 15.2% Photocopy requests filled 32 49 -34.7% E. RESERVES PLACED - Materials 48,270 46,950 2.8% Equipment Booked on Line (new 5/03) 415 64 548.4% INFORMATION SERVICES: Furnish information, reader advisory and reference assistance. A. QUESTIONS ANSWERED 72,717 78,730 -7.6% Information Desk - Total 41,915 55,067 -23.9% I n person 28,461 37,428 -24.0% Telephone 11 ,808 14,729 -19.8% Community 288 674 -57.3% Jail Questions 396 0 0.0% Homebound 163 0 0.0% Email 260 1 ,217 -78.6% Answers sent by fax 15 29 -48.3% 52 LI BRARY SERVICES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE FICTION DESK (New 4/03) - Total 16,917 3,471 387.4% In-Person 11,039 2,593 325.7% Telephone 3,943 726 443.1 % Community 20 3 566.7% Jail Questions 1 ,003 80 1153.8% Homebound 907 67 1253.7% E- mail 5 2 150.0% Children's Desk - Total 13,478 14,365 -6.2% I n person 11,525 12,302 -6.3% Telephone 1 ,448 1 ,464 -1.1% Email 11 13 -15.4% Request to pull books (Community) 505 586 -13.8% B. ELECTRONIC ACCESS/PHAROS SESSIONS 67,353 44,903 50.0% (estimate) SUBSCRI PTION DATABASE ARTI CLES RETRI EVED ProQuest 7,341 4,34 7 68.9% Ebsco Host 6,620 4,263 55.3% CATALOG SERVICES (new 7/03) Best Seller Lists I n house 3,938 Remote 3,685 New Lists I n house 4,648 Remote 9,317 Maps I n house 18,062 Remote 6,534 C. TOTAL TELEPHONE CALLS RECEIVED 17,595 18,650 -5.7% D. PAMPHLETS DISTRIBUTED 19,365 26,858 -27.9% from Lobby Racks E. STATE AND FEDERAL INCOME TAX FORMS DISTRIBUTED 35,745 52,764 -65.8% F. ASSOCIATIONS FILE SOLD 6 4 50.0% 53 LI BRARY SERVICES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE REMOTE ELECTRONIC SERVICES: Provide a library web site, catalog, and other electronic resources to remote users Note: some totals are being verified by Systems staff A. TOTAL REMOTE CATALOG ACCESS 1 ,458,488 872,009 67.3% B. SUBSCRIPTION DATABASES USED REMOTELY 50,184 1 ,263 3873.4% C. WORLD WI DE WEB REMOTE ACCESS # Hits for Home Page 162,975 124,827 30.6% # Successful Hits for Entire Site 6,658,931 4,287,209 55.3% # User Sessions 288,638 248,236 16.3% ALERTING SERVICES: Promote awareness of the Library and use of its resources. A. PUBLICATIONS Number of publications printed 125 137 -8.8% Copies printed for public distribution 57,253 62,795 -8.8% B. NEWSPAPER ITEMS CLIPPED 24 38 -36.8% C. DISPLAYS 19 52 -63.5% Li brary 17 35 -51.4% Other Groups 0 14 -100.0% Off-site locations 2 3 -33.3% D. SPEECHES, RADIOITV Appearances 40 61 -34.4% E. THE LIBRARY CHANNEL Messages 405 488 -17.0% TotallCPL Productions 95 133 -28.6% Programs Cablecast 7,067 6,812 3.7% OUTREACH SERVICES: Provide library service to people who cannot get to the library building. A. HOMEBOUND SERVICE People served 251 663 -62.1 % Items Loaned 4,261 1 ,377 209.4% Registered Homebound Users 113 235 -51.9% Note: Methods of counting changed with to switch to different department 54 LI BRARY SERVICES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE B. JAIL SERVICE People served 1,667 1 ,807 -7.7% Items loaned 4,745 4,867 -2.5% C. DEPOSIT COLLECTIONS Locations 19 17 11.8% Items loaned 1 , 192 1,110 7.4% Items added to perm collections 2,069 3, 145 -34.2% D.REMOTEBOOKDROPUSE Number Items Checked In 247,525 173,470 42.7% Percent of All Items Checked in 23.9% 15.0% 59.0% Does not include renewals or in-house E. ITEMS RENEWED BY AUTOMATED PHONE 20,141 23,705 -15.0% F. HOLDS NOTIFIED BY AUTOMATED PHONE 9,586 10,027 -4.4% GROUP AND COMMUNITY SERVICES: Provide library service to groups, agencies, and organizations A. ADUL T PROGRAMS Library Number 38 54 -29.6% Attendance 1,902 3,673 -48.2% Outreach Number 3 3 0.0% Attendance 3,350 4,375 -23.4% B. CHILDREN'S PROGRAMS Library Number 281 289 -2.8% Attendance 16,106 17,479 -7.9% Outreach Number 106 98 8.2% Attendance 3,557 3,064 16.1 % C. LIBRARY TOURS AND CLASSES Number 119 65 83.1 % Attendance 804 1 ,268 -36.6% D. CONSUL TING FOR AREA GROUPS 8 3 166.7% 55 LI BRARY SERVICES: FY04 COMPARED TO FY03 YEAR LAST P'CENT TO DATE YTD CHANGE COOTROL. SERVICES: Maintain library resources through registration of borrovvers, overdue notices, training in use of equiprrent and control of valuable materials. A LIBRARY CARDS ISSUED 6,949 6,959 -0.1 % lovva Oty 5, 157 5,301 -2.7% Percent lovva Oty 74.2% 76.2% -2.6% Johnson County 325 319 1.9% Percent Johnson County 4.7% 4.6% 2.0% Coralville 558 490 13.9% Cedar Rapids 56 55 1.8% Qher QJen Þa:ßss 768 713 7.7% Total QJen Þa:ßss 1,382 1 ,258 9.9% Percent QJen Þa:ßss 19.9% 18.1% 10.0% Fee Cards 85 81 4.9% Total Fee Cards in Force 93 83 12.0% Percent to U of I Students 33.1 % 33.5% -1.3% B. TOTAL REGISTERED BœROV\JERS 64,820 64,793 0.0% c. OVERDUE ~TICES Nurrber sent by Mai I 7,505 8, 145 -7.9% Nurrber sent by E-rrail 7,784 7,788 -0.1 % Total notiœs sent (rrail or e-rrail) 15,289 15,933 -4.0% Rrst notiœs as % of total draJlation 1.3% 1.2% 7.1% Iterrs searched 3,087 2587 19.3% to verify daim of retum D. FI NES CCl..LECTED $163,504 $155,759 5.0% ~te: Library dosed April 16 to 29, 3003 for rrDve to terrporary quarters 56 FY04 CIRCULATION BY TYPE AND FORMAT 12 Months CA TEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE ADUL T MATERIALS General fie/fie express/Western 88,358 10.6% 90,889 9.7% -2.8% Mystery 33,784 4.0% 37,197 4.0% -9.2% Science fiction 16,515 2.0% 16,215 1.7% 1.9% Young adult fiction 15,343 1.8% 16,874 1.8% -9.1 % Large print 9,673 1 .2% 11 ,263 1 .2% -14.1% Foreign language books 2,609 0.3% 2,819 0.3% -7.4% Easy reading for adults 322 0.0% 429 0.0% -24.9% Book Club Kits (10 items) 27 0 TOTAL FICTION 166,631 19.9% 175,686 18.8% -5.2% 000 - General/Computers 5,385 0.6% 5,765 0.6% -6.6% 100 - Psych/Philosophy 9,318 1.1% 9,236 1.0% 0.9% 200 - Religion 8,897 1.1% 8,773 0.9% 1.4% 300 - Social Sciences 24,154 2.9% 26,188 2.8% -7.8% 400 - Language 2,870 0.3% 2,877 0.3% -0.2% 500 - Science 9,126 1.1% 9,852 1.1% -7.4% 600 - Applied Technology 54,685 6.5% 63,296 6.8% -13.6% 700 - Art & Recreation 66,062 7.9% 74,492 8.0% -11.3% 800 - Literature 10,661 1.3% 11 ,705 1.3% -8.9% 900 - History & Travel 24,230 2.9% 26,348 2.8% -8.0% Biography 8,242 1 .0% 8,859 0.9% -7.0% TOTAL NF: ADULT & JA 223,630 26.7% 247,391 26.5% -9.6% Paperbacks, comics 12,636 1 .5% 21 ,414 2.3% -41.0% Magazines 11 ,454 1.4% 12,161 1.3% -5.8% Pamphlets, Maps, Annuals 64 0.0% 500 0.1 % -87.2% Reference,Local/State docs 37 0.0% 29 0.0% 27.6% TOTAL MISC 24,191 2.9% 34, 1 04 3.7% -29.1 % TOTAL ADULT PRINT 414,452 49.5% 457,181 49.0% -9.3% Art/Photographs 1,851 0.2% 1,852 0.2% -0.1 % Video (Movies) 123,286 14.7% 163,285 17.5% -24.5% DVD (Movies) 78,481 9.4% 65,959 7.1% 19.0% Compact disc (music) 118,085 14.1% 134,933 14.5% -12.5% Classed Aud Cassette/CDs 16,363 2.0% 17,374 1.9% -5.8% Fiction on Tape 26,596 3.2% 30,015 3.2% -11.4% Fiction on Disc 8,187 1 .0% 4,308 0.5% 90.0% N-F Video 36,110 4.3% 45,970 4.9% -21.4% N-F DVD 10,655 1.3% 6,444 0.7% 65.3% Adult Multimedia 3,044 0.4% 5,056 0.5% -39.8% TOTAL NONPRINT 422,658 50.5% 475,196 50.9% -11.1% TOTAL AV EQUIPMENT 359 0.0% 505 0.1 % -28.9% TOTAL ADULT CIRCULATION 837,469 100.0% 932,882 100.0% -10.2% CHILDREN'S MATERIALS Fiction 45,724 13.7% 49,781 13.5% -8.1 % Picture: Board,Easy,Caldecott 98,678 29.7% 112,241 30.4% -12.1% Readers 24,988 7.5% 25,794 7.0% -3.1 % 57 FY04 CIRCULATION BY TYPE AND FORMAT 12 Months CA TEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE Non-fiction & Biography 51 ,058 15.3% 56,436 15.3°Æ> -9.5% Paperbacks 9,052 2.7% 13,214 3.6% -31.5% Magazines/pamphlets 1 ,879 0.6% 1 ,665 0.5% 12.9°Æ> Holiday 4,886 1.5% 5,346 1.4 % -8.6°Æ> Reference 1 0.0% 0 0.0% 0.0% Parent/T eacher Center 2,282 0.7% 2,784 0.8% -18.0% Program Collection (Story time ) 1 0 TOTAL CHILDREN'S PRINT 238,549 71.7% 267,261 72.4% -10.7% Story time Kits 449 0.1 % 376 0.1 % 19.4% Games & Toys 2,567 0.8% 3,116 0.8% -17.6% Books on Tape 4,205 1.3% 5,312 1.4 % -20.8% Books on Disc 1 ,380 0.4% 796 0.2% 73.4% Classed Audio Cass/Dewey 400s 206 0.1 % 212 0.1 % -2.8% Audio Cassette Books 4,274 1.3% 4,747 1.3% -10.0% Video/DVD 64,566 19.4% 66,569 18.0% -3.0% Children's Multimedia 8,306 2.5% 10,227 2.8°Æ> -18.8°Æ> jMusic: CD, Tape 8,150 2.5% 10,337 2.8% -21.2% TOTAL CHILDREN'S NONPRINl 94,103 28.3% 101 ,692 27.6% -7.5% TOTAL CHILDREN'S 332,652 1 00.0% 368,953 1 00.0% -9.8°Æ> ALL CIRCULATION BY TYPE/FORMAT All Fiction 212,355 18.1% 225,467 17.3% -5.8°Æ> All Non-fiction and Biography 274,688 23.4% 303,827 23.3% -9.6°Æ> Picture books & Readers 123,666 10.6% 138,035 1 0.6% -10.4% Paperbacks & Comics 21 ,688 1.9% 34,628 2.7% -37.4% Magazines 13,333 1.1% 13,826 1.1% -3.6% Pamphlets/Reference & Misc. 7,271 0.6°Æ> 8,659 0.7°Æ> -16.0% TOTAL PRI NT 653,001 55.7% 724,442 55.6% -9.9% Toys 2,567 0.2% 3,116 0.2% -17.6% Art 1,851 0.2% 1 ,852 0.1 % -0.1 % Video & DVD (F & NF) 313,098 26.7% 348,227 26.7% -10.1% Audio recordings (Music) 126,235 1 0.8% 145,270 11.2% -13.1% Books on tape and CD (F & NF) 44,642 3.8% 45,178 3.5% -1.2% Classed nonprint - other 16,569 1.4% 17,586 1.3% -5.8% Multimedia 11 ,350 1 .O°Æ> 15,283 1.2% -25.7% Misc NP: camera, story kit 449 0.0% 376 0.0% 19.4% TOTAL NONPRINT 516,761 44.1 % 576,888 44.3% -10.4°Æ> TOTAL AV EQUIPMENT 359 0.0% 505 0.0% -28.9% TOTAL UNDEFINED 1 ,372 0.1 % 901 0.1 % 52.3% TOTAL ADULT MATERIALS 837,469 71.5% 932,882 71.6% -10.2% TOTAL CHILDREN'S MATERIAL 332,652 28.4% 368,953 28.3% -9.8% GRAND TOTAL 1 , 171 ,493 100.0% 1 ,302,736 1 OO.O°Æ> -10.1% 58 IOWA CITY PUBLIC LIBRARY CARD HOLDERS BY PLACE OF RESIDENCE July 1, 2004 PLACE NUMBER TOTAL PERCENT OF CARDS OF TOTAL lOW A CITY ,.............................................................................................................1?? .? 7.1............................ 7.1 :.~ .~.. Residents 47,169 Homebound 99 Institutions 47 Temporary 259 RURAL JOHN SON COUNTY ,...............................................................................................................~?~~.~...............................?:}.~.. Residents 4,645 Homebound 14 Institutions 3 FEE CARDS 275 0.4% I...................................................................................................................................................................... This number represents cards for 93 families. Hills 59 Shueyville 0 University Heights 215 Wilton 1 JOHN SON CO UN TY RE C IP ROC AL ,................................................................................................................~?:?:~.~...............................~:.~.~.. Coralville 4,662 Lone Tree 249 North Liberty 940 Oxford 99 Solon 251 Tiffin (was OA until 2004) 87 OTHER RE C IPR 0 CAL ,................................................................................................................??~.~.º...............................~:.~.~.. TOTAL CARDS 64,139 100.0% Rural Johnson Co u n ty Johnson County 7.3% Reciprocal 9.8% Other Reciprocal 8.3% Fee Cards 0.4% Cardholders by Place of Residence July 2004 59 MEETING ROOM USE FY2004 List is not comprehensive ABC Committee Green Party of Iowa City AFSCME 183 Green Party of Johnson County Alcohol and Bar Committee HawkeyeArea Chapter Iowa Civil Liberties Union Alliance Soccer Club Hills Bank and Trust Company Alliance Thunder Soccer Club Holly Berkowitz for City Council Alpha Phi Fraternity Inc IC Genealogical Society board meeting Altrusa Club of Iowa City ICPL Friends Foundation Altrusa Community Service Committee Independent Filmmakers Guild American Federation of Teachers 716 International Exchange for Non-governmental ARC of Johnson County Organizations (NGOX) Area 36 Toastmasters International Writers Program Art Educators of Iowa Iowa City Animal Shelter Art of Living Foundation Iowa City Area NOW Chapter Arts Iowa City Iowa City Area Pride Associated Builders and Contractors Iowa City Bead Guild BadnarikAssociates Iowa City Bi-group Bibliographic Center for Research Iowa City Community Bike Program Bill of Rights Defense Committee (BORDC) Iowa City Community School District (ICCSD) Bluebox Limited Iowa City Community Theatre Boy Scouts of America Wauhawk District Iowa City Foreign Relations Council CECAlternative High School Iowa City Friends Meeting CEC/SHAC Reunion Planning Committee Iowa City Genealogical Society Chamber of Commerce Iowa City Learning Foundation Children Helping Innocent Laborers Democratically Iowa City Linux Users Group Children's Home Society and Family Service Iowa City Pride 2004 City of Iowa City Iowa City Pride Committee Community Improvement Coalition Iowa City Readers Compeer Iowa City Rotaract Crime Victim's Advisory Committee Iowa City Swedish Club Cub Scouts of America Iowa City Transcendental Meditation (ICTM) Dean for America Johnson County Steering Committee Program Center Department of Human Services (DHS) Iowa Civil Rights Commission Case Management Iowa Department of Correctional Services Diamond Way Buddhists of Iowa City Iowa Department of Cultural Affairs Domestic Violence Intervention Program (DVIP) Iowa Department of Natural Resources Dreamwell Theatre Iowa Digital Filmmaker's Guild Eastern College Night Iowa for Health Care Englert Civic Theatre Inc. Iowa Genealogical Society FAIR! Iowa Green Party Falun Gong Iowa Paths Systems Change Project Family Network Iowa Physicians for Social Responsibility Franker for Congress Iowa Socialist Party Friends of Eastside Artists Iowa State Bar Association Futurenet Iowa State Education Association Garden for Eden Iowa United Nations Association Ghost Productions Iowa Women Initiating Social Change Gilmere for Supervisor Iowans for Healthcare Girl Scouts of America Iowans for Clark Global Alliance - I.C. Chapter Iowans for Peace Grant Wood Area BWA Iowans Marching to Save Women's Lives Coalition Greater Iowa Reef Society Joe Bolkum State Senator 61 Groups Using ICPL Meeting Rooms FY2004 Johnson Co Green Party Shelter House Johnson Co Heritage Trust Sierra Club Johnson Co Public Health Silly-Monkey Productions Johnson County Chapter United Nations Association Sons of Union Veterans of the Civil War Johnson County Coalition for Persons with Disabilities Special Ed Support Group Johnson County Community Network (JCCN) Stumptown Shooters Group Johnson County Conservation Board The ARC of Johnson County (Association for Johnson County Dean for America Steering Committee Retarded Citizens) Johnson County Democratic Party Transcendental Meditation Program Iowa City Johnson County for Kucinich Campaign UI Center for Human Rights Johnson County Green Party UI Feminists Majority Leadership Alliance Johnson County Heritage Trust U I Labor Center Johnson County Humane Society United Action for Youth Johnson County Public Health United Way Agencies Insurance Group Johnson County United Nations Association United Way of Johnson County League of Women Voters Johnson County University Book Club Legal Support Professionals of Johnson County University of Iowa Sailing Club Leukemia and Lymphoma Society VITA - Volunteer Income Tax Assistance Lifelink International Adoption Wauhawk District - Boy Scouts of America Lincoln Elementary Brownie Troop 153 Women's Day Magazine Marathon Runners' Network Young Footlighters March to Save Women's Lives Coalition Youth Homes Four Oaks Miss Johnson County Pageant Board Youth Leadership Program Mississippi Valley Girl Scouts Brownie Troop 163 Mississippi Valley Girl Scouts Troup 1080 NARL Pro-Choice America National Alliance for the Mentally III (NAMIJC) National Federation of the Blind- Old Capitol Chapter National Organization for Women (NOW) New Pioneer Co-op Non-Violent Peaceforce Old Capitol Toastmasters One Community, One Book: Johnson County Reads Overeaters Anonymous Parkview Evangelical Church People for Justice in Palestine People to People Student Ambassadors People's Coalition for Social, Political, and Environmental Responsibility Preucil School of Music Project GREEN Public Strategies Group Reed College Riverside Theatre Rotoract School of Lost Arts SEIU Local 199 Separated, Widowed, Divorced Support Group 62 IOWA CITY PUBLIC LIBRARY ('"r¡ FISCAL YEAR 2004 RECEIPTS AND EXPENDITURES BY FUND \0 REPLACEMENT I I CITY II LIBRARY BOARD CONTROLLED FUNDS I RESERVE FUNDS SOURCE! Operating RRO Enterprise Lost Open Direct NLM Gifts & Dev Office Jail D Percent AV Computer ACCOUNT Budget Contract Fund Damaged Access State Aid Grant Bequests Salaries Fund of Equipment Replacemt 442110-442500 442610 442620 442630 442640 442650 442660 44810 to 600270 5353.0 Total 5492.0 5496.0 442700 IBEGINNING BALANCE II II $12011 $7,16211 $12,86911 $76,54611 $9311 -$1,99211 $66,39911 $31511 $10,30111 $171,81311 II $24,46611 $78,7181 RECEIPTS TAX DOLLARS CITY $3,262,949 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,262,949 80.0% $14,738 $31 ,250 COUNTY $298,992 $0 $0 $0 $0 $0 $0 $0 $0 $4,060 $303,052 7.4% ST A TE!FEDERAL $0 $0 $0 $43,925 $33,919 $5,237 $0 $0 $0 $83,081 2.0% FI NES/FEES $195,463 $0 $0 $0 $0 $0 $0 $0 $0 $0 $195,463 4.8% SALES $2,913 $0 $9,880 $0 $5,555 $0 $0 $0 $0 $0 $18,348 0.4% $345 $630 INTEREST $0 $1 ,036 $0 $0 $0 $0 $0 $649 $0 $0 $1 ,685 0.0% GIFTS AND ENDOWMENT $0 $0 $0 $0 $0 $0 $97,335 $49,423 $0 $146,758 3.6% MISC $416 $0 $0 $15,222 $0 $0 $0 $0 $0 $0 $15,638 0.4% $250 $1,044 TRANSFERS IN $51,284 $0 $0 $0 $0 $0 $0 $0 $0 $0 $51,284 1.3% $0 $0 $0 $0 0.0% I TOT AL II $3,812,01711 $1,03611 $9,88011 $15,22211 $49,48011 $33,91911 $5,23711 $97,98411 $49,42311 $4,06011 $4,078,25811100.0%11 $15,33311 $32,9241 EXPENDITURES PERSONNEL $2,813,003 $0 $0 $0 $35,190 $0 $3, 128 $0 $49,407 $0 $2,900,728 71.7% COMMODITIES $85,260 $0 $0 $0 $0 $0 $0 $14,310 $0 $0 $99,570 2.5% SERVICES & CHARGES $348,819 $0 $8,705 $4,819 $9,954 $2,673 $80 $4,093 $0 $0 $379, 143 9.4% CAPITAL OUTLAY RFID TAGS $31,698 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0.0% BLDG/FURN/EQUI P $71,557 $0 $0 $0 $0 $0 $0 $1 ,096 $0 $0 $72,653 1.8% $8,745 $46,491 LIBRARY MATERIALS $415,692 $0 $9,810 $0 $0 $690 $83,450 $0 $4,064 $513,706 12.7% TRANSFERS OUT $45,988 $0 $0 $0 $0 $0 $0 $0 $0 $45,988 1.1% I TOT AL II $3,812,01711 $011 $8,70511 $14,62911 $45,14411 $2,67311 $3,89811 $102,94911 $49,40711 $4,06411 $4,043,48611100.0%11 $8,74511 $46,4911 lENDING BALANCE II $011 $1,15611 $8,33711 $13,46211 $80,88211 $31,33911 -$65311 $61,43411 $33111 $10,29711 $206,58511 0.0%111 $31 ,05411 $65,15111 0\ Notes to FY2004 RECEIPTS & EXPENDITURES BY FUND ~ 1630.0 - Operating Budget - City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents. Transfers in funds come from cable TV franchise fee which supports some Library Channel related costs. 1638.1 - Regional Reference Office - Due to City accounting system changes, all interest income for "special" accounts (163811 -163850) was deposited in this account which had been earmarked to be discontinued this year. 1638.2 - Enterprise Fund - Copying revenue continues to drop, but printing income rises. In FY04 miscellaneous sales of new book bags accounted for significant activity. 1638.3 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account. In FY04 the fund supported opening day collection improvements for the three DVD collections. 1638.4 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongoing staff expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board. 1638.5 - Direct State Aid - State funds for direct state aid are spent on special projects approved by the Library Board. 1638.6 - NLM Grant - Federal funds received and spent as part of a National Library of Medicine grant for consumer health education efforts. 5311.1-8 - Gifts & Bequests - Miscellaneous gifts, income from a trust, and the Foundation's annual fund gift are deposited in these accounts, and allocated by the Board. 5311.9 - Development Office Salaries - Friends Foundation funds allocated to personnel expenses of the Development Office are deposited here. Staff support was reduced in FY04 from 1.5 FE to .8 FTE to balance budget. 5353.0 - Jail Fund - Money comes from the County. All purchases are for materials for the jail, primarily, for newspapers and magazines for each cell block. 5492.0 - AV Equipment Replacement Fund - Seven pieces of equipment were replaced this year. 5496.0 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers, peripherals or software to maintain the equipment required to provide library services. ~ IOWA CITY PUBLIC LIBRARY \0 EXPENDITURES FOR LIBRARY MATERIALS FIVE YEARS (FY2000-FY2004) FISCAL YEAR 2000 FISCAL YEAR 2001 FISCAL YEAR 2002 FISCAL YEAR 2003 FiSCAl YEAR 2004 SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I PCENr ADUL T PRINT Books 169,139 38.0% 191,270 41.3% 180,105 37.0% 180,114 37.7% 193,600 38.0% S1. Orders 41,024 9.2 % 42,140 9.1% 51 ,217 10.5% 51,198 10.7% 46,805 9.2% Serials 67,878 15.3% 45,618 9.8% 50,551 10.4% 49,079 10.3% 57,?JJ7 11.2% TOTAL 278,041 62.5% 279,028 60.2% 281,873 57.9% 280,391 58.6% 297,8C12. 58.4% Adult Electronic Reference 30,848 6.9% 17,324 3.7% 37,286 7.7% 43,460 9.1% 41,177 8.1% ADUL T AUDIOVISUAL Music CD's 13,658 3.1% 19,633 4.2% 15,811 3.2 % 13,170 2.8% 11,003 2.2% Fiction on Tape/CD 14,998 3 .4 % 14,215 3.1% 23,411 4.8% 19,742 4.1% 21,537 4.2% Movies (Video/DVD) 11,879 2.7% 31,932 6.9% 19,505 4.0% 12,896 2.7% 16,578 3.3% Art 4,243 1 .0% 4,330 0.9% 4,499 0.9% 2,275 0.5% 4,357 0.9% Multimedia 5,464 1 .2 % 6,187 1.3% 4,324 0.9% 3,213 0.7% 0 0.0% Nonfiction Audio 4,491 1 .0% 6,027 1.3% 6,876 1 .4 % 9,505 2.0% 13,104 2.6% Non-Fie Video/DVD 13,040 2.9% 12,574 2.7% 17,195 3.5% 18,225 3.8% 22,596 4.4% TOTAL 67,773 15.2% 94,898 20.5% 91,621 18.8% 79,026 16.5% 89,235 17.5% TOTAL ADULT 376,662 84.7% 391,250 84.5% 410,780 84.3% 402,877 84.3% 428,214 84.0% CHILDREN'S PRINT Books 51,120 11 .5% 53,413 11.5% 51,867 10.6% 54,096 11.3% 56,113 11.0% S1. Orders & Serials 3,144 0.7% Standing Orders 2,107 0.5% 2,783 0.6% 2,843 0.6% 3,003 0.6% Serials 785 0.2 % 823 0.2 % 759 0.2 % 918 0.2% TOTAL 54,264 12.2% 56,305 12.2% 55,4 73 11.4% 57,698 12.1% 60,094 11.8% Children's Electronic Reference 1,808 o .4 % 1,884 o .4 % 1,884 0.4% CHILDREN'S AUDIOVISUAL 13,682 3.1% Music 2,295 0.5% 1,840 o .4 % 963 0.2 % 1,557 0.3% Spoken Word 2,352 0.5% 2,999 0.6% 3,219 0.7% 4,501 0.9% Video/DVD 4,616 1.0% 7,679 1.6% 7,081 1.5% 7,944 1.6% Toys & Book/Cassette 2,228 0.5% 2,194 0.5% 1,639 0.3% 1,762 0.3% Multimedia 4,239 0.9% 4,397 0.9% 2,820 0.6% 3,686 0.7% 0.0% TOTAL 13,682 3.1% 15,730 3 .4 % 19,109 3.9% 15,722 3.3% 19,450 3.8% TOTAL CHILDREN'S 67,946 15.3% 72,035 15.5% 76,390 15.7% 75,304 15.7% 81,428 16.0% OPERATING BUDGET 351,283 79.0% 374,424 80.8% 398,988 81.9% 420,713 88.0% 415,692 81.6% ENDOWMENT and GIFTS* 88,672 19.9% 77,330 16.7% 77,962 16.0% 57,434 12.0% 83,450 16.4% Special Funds 4,653 ** 1 .0% 11,531** 2.5% 10,225 ** 2.1% o ** 0.0% 10,500 *** 2.1% GRAND TOTAL $444,608 100% $463,285 1 00% $487,170 1 00% $478,181 1 00% $509,642 100% ** Enrich Iowa ***L&D for Opening Day + NLM ICPL FRIENDS FOUNDATION FUNDRAISING SUMMARY Total Total Total Total Cumlative 1983-1993 1994-2001 2002 2003 Total Annual Fund Cash $ 372,907 617,258 $ 82,311 $ 76,586 $ 1,149,062 Designated $ 17,672 $ 17,672 In-Kind $ 4,724 $ 4,724 Book End Committee Memberships $ 106,607 106,607 Used Book Sales $ Permanent Humanities Endowment $ 468,249 $ 126,495 $ $ 4,572 $ 599,316 Unrestricted Funds Fund for Library Excellence $ 220,353 $ 59,527 $ 680 $ $ 280,560 Free Public Library $ 101,156 $ 11,673 $ 280 $ 180 $ 113,289 Newsome/Westgate $ 14,918 $ 10,387 $ 100 $ 25,405 Restricted Funds Fund for Library Collections $ 13,648 $ 1,720 $ $ 30 $ 15,368 Eggers Staff Development Fund $ $ 12,349 $ 200 $ 50 $ 12,599 Children's Memorial Fund $ 4,062 $ 1,935 $ $ 1,535 $ 7,532 Detwiler Fund for Art Books $ 2,475 $ 4,090 $ $ $ 6,565 Johnson County Bar Assoc. $ 10,000 $ 1,000 $ $ $ 11,000 Lottman Fund for Picture Books $ 8,780 $ 1,150 $ $ $ 9,930 McDonald's Literacy Fund $ 7,000 $ 4,000 $ $ $ 11,000 Shive Fund for Recorded Fiction $ 11,235 $ 14,093 $ 100 $ 100 $ 25,528 Weber/Lions Local History Fund $ 7,882 $ 1,000 $ 225 $ 9,107 Suzanne Richerson Memorial Fund $ $ 8,855 $ 700 $ 500 $ 10,055 SUBTOTAL $ 51,434 $ 36,123 $ 1,025 $ 2,135 $ 118,684 Reaching New Heights Capital Campaign Building Fund 268,426 315,065 682,172 Endowment 1 Gifts & Bequests G & B Designated $ 281,261 8,588 $ 411,426 G & B Undesignated $ 49,649 7,162 $ 148,708 G & Bin-Kind $ 5,839 $ 63,808 IGRAND TOTAL $ 1,197,547 $ 1,339,488 $ 462,237 $ 457,553 $ 4,084,2871 1) 1983-1988: ICPL Foundation and Friends of the Library (FOL) co-exist as separate fund raising organizations on behalf of the Library. 2) 1994-1997: FOL and Foundation merge into a single organization. 3) 1998-1999: Sustaining Fund changed to Annual Fund; annual gilts earmarked for collection development. The Book End used bookstore replaces periodic book sales. 4) 2000-2002: Friends Foundation launches $3.5 million capital and endowment campaign after the Library's $18.4 million expansion project gains voter approval. FY 02 Capital Campaign totals reach over $1.3 million. 5) 2002-2003: Reaching for New Heights campaign concludes; Building portion raising $1,124,000. $425,000 raised for the endowment; Endowment campaign will continue. 67 ICPL LIBRARY INCOME FROM FUNDRAISING Total Total Total Total Cumlative 1983-1993 1994-2002 2003 2004 Total Book End Committee Annual Gifts 134,500 $ 116,750 $ 3,300 $ 6,859 $ Foundation Annual Fund Book & Materials $ 130,000 $ 65,107 $ 60,000 $ 255,107 Reaching New Heights $ 25,000 $ 500,000 $ 525,000 Endowment Income Unrestricted 196,970 576,665 $ 52,204 43,505 $ 869,344 Restricted 19,294 44,816 9,730 $ 73,841 Office Gifts & Bequests G & B Designated $ 102,082 $ 345,223 $ 8,588 $ 14,032 $ G & B Undesignated $ 77,889 $ 63,541 $ 7,162 $ 6,305 $ G & Bin-Kind GRAND TOTAL $ 714,770 $ 2,079,133 $ 153,518 $ 655,236 $ 3,602,657 68 ICPL STAFF ROSTER - JULY 1, 2004 Permanent Staff Administration Development Office *Susan Craig *Barbara Curtin Permanent Staff who left Beth Daly Gayle Warner Doug Grimsman Martha Lubaroff Stephanie Sueppel Information Services Adult Services *Maeve Clark *Kara Logsden Barbara Black Transferred to Substitute Sara Brown Todd Brown Position Andrea Clinkenbeard Susan Craig Elizabeth Nichols Maureen Delaney Linda Dyer Beth Fisher John Hiett Charlie Koenigsaecker Heidi Lauritzen Todd Leach Kathy Mitchell Diana Morris-Jarvis Candice Smith Ardis Sillick Dona Smith Maintenance Diane Sunshine *Edward Arensdorf Jonathan Beam Children's Services Mike Brenneman *Debb Green James Cowen Shalar Brown Josten Foley * Administrative Staff Deborah Dunn Katherine Habley Systems Support People who work in more Nancy Holland *Hal Penick than one department are Craig Johnson Jay Beattie listed more than once. Sara Brown Circulation Services Kevin Hatch Italics indicate secondary *Heidi Lauritzen Greg Kovaciny department. Terri Byers Todd Leach Karen Corbin Ramona Murrell Susan Craig Beth Daly Technical Services Mary Estle-Smith *Barbara Black Mary O'Malley Karen Corbin Larry Parks Craig Johnson Ronald Prosser Diana Morris-Jarvis William Reese Romona Murrell Valeria Schnor Larry Parks In Memory: Judy Sivertsen Ardis Sillick Deb Wyjack Judy Sivertsen Chris Bailey Diane Sunshine 1981-2004 69 Hourly Pay Staff - July 1, 2004 This list includes current hourly paid employees and past employees who worked at the Library longer than 6 months during the past year. This is the core of our 17.0 FTE hourly paid staff. Name Yrs of service Name Yrs of service Erin Adams 1 yr Bonnie Larsen-Dooley 8.75 yrs Richard Anderson 6 mos Steve Marsden 21.75 yrs Sarah Andrews 1 yr Ryan Martin 2 mos Julia Blair 12.25 yrs Kristin McManus 9 mos Jeffrey Block 9 mos Sarah Mertes 8 mos Diana Brace 1.5 yrs Ryan McPartland 1 yr * Denise Britigan 2.5 yrs * David Moore 3 yrs Jill Burgess 2 mos Andy Neely 2 yrs Jeanette Carter 33 yrs Elizabeth Nichols 11 yrs Courtney Chesher 4 mos Lainey Ostedgaard 8 mos Kelly Dick 10 mos Jill Oulman 2.75 yrs Michelle Dralle 15 yrs Benjamin Partridge 4.5 yrs Melody Dworak 3 yrs Irene Patil 17.5 yrs Brett Elder 2 yrs Theresa Quiner 8 mos Alison Feldmann 2.25 yrs John Richards 3 yrs Kimberly Femling 9 mos Jose Ruiz-Vazquez 9 mos * Matt Fisher 1.25 yrs Christine Rumsey 2.75 yrs John Gaffney 4.5 yrs Susan Schmitz 10 mos Steven Garner 2.75 yrs Toby Sebring 11 mos Laura Goettsch 1 yr * Timothy Shaw 2 yrs Archie Greene 13 yrs Carly Solomon 10 mos Elizabeth Gusick 8 mos Bridget Storlie 2 mos Kathleen Guthrie 1 yr Bryan Sullivan 2 mos Chanda Hallen 5 mos Kristin Swanson 2 mos Kathleen Henderson 20 yrs Jayne Swift 1.5 yrs Leslie Himes 2.5 yrs Rachel Tell 1.5 yrs Carla Holtz 3 yrs Dylan Thomas 2 yrs Breanne Hunter 1 yr Vanessa Vallejos 3.5 yrs Claire Irelan 1 mo Victoria Vallejos 6 yrs Orion Jones 1 mo Christine Walters 13 yrs Anna Marie Jordan 1 yr Elisabeth Wang 1 mo Katie Kalb 7 mos Connie Welday 2 yrs Andrew Kane 9 mos Hana Wills 9 mos Dustin Kelly 3.5 yrs Deanne Wortman 27 yrs 70 Iowa City Public Library 2004 Iowa Public Library General Information Survey Part 1 - General Information #1-5 Information in this section will be used to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa Public Library Statistics. 1 City Iowa City 2 County Johnson 3 Library Service Area (Use two-character abbreviation) EC= East Central 4 Actual Name of Library Iowa City Public Library 5 Library Director/ Administrator Susan Craig Part 2 - Staff #6-17 INCLUDE UNFILLED POSITIONS IF A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALL EMPLOYEES PAID BY THE LIBRARY. Positions by Number and FTE 6 Paid Librarians 16 7 Paid Librarians FTE 14.83 8 All Other Paid Staff 80 9 All Other Paid Staff FTE 44.85 10 Total Paid Employees FTE (7+9) (NOTE: Select 59.68 the Update button to calculate this question.) Levels of Education 11 Masters of Library Science (Total FTE) 13.75 12 Other College Degree (2 or 4 year) (exclude #11) (Total 15.20 FTE) 13 High School Graduate (exclude # 11 and # 12) (Total FTE) 28.60 Volunteers 14 Number of Volunteers 427 15 Annual Total Number of Hours Worked by Volunteers 9,299 16 Education Level Achieved by Director Masters in Library Science Certification 17a Is the library director certified by the State Library? Yes 17b Number of other staff members certified? 17 Part 3 - Library Income #18-41 Show all sources of funds for 2003-04. REPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the information is not available, enter NA. Enter each source of income on only one line, e.g. if fines and/or fees are included in Line 20, enter "0" in Line 34. 18 Balance Carried Forward N/A 19a Capital Revenue from Local Government N/A (city and county) 19b Capital Revenue from State Sources N/A 19c Capital Revenue from Other Sources N/A 19d Total Capital Revenue (19a -19c) $0 For each line, enter the amount of income received and the amount actually expended operating income, see explanation for Line 37-41) Report Capital Revenue in line 19. Total Governmental Income 20a City Appropriation, Received $3,262,949 20b City Appropriation, Actually expended as operating $3,262,949 Income 21a County Appropriation, Enter Name of County, Received Johnson 21b County Appropriation, Enter Name of County, Actually Johnson expended as operating income 22a County Appropriation, Enter Amount ($), Received $298,992 22b County Appropriation, Enter Amount ($), Actually $289,992 expended as operating income 23a County Appropriation, Enter Name of Other County, NA Received 23b County Appropriation, Enter Name of Other County, NA Actually expended as operating income 24a Other County Appropriation, Enter Amount ($), Received N/A 24b Other County Appropriation, Enter Amount ($), Actually N/A expended as operating income 25a Federal Assistance, Received $5,237 25b Federal Assistance, Actually Expended as Operating $3,898 Income 26a Direct State Aid, Open Access and Access Plus Received $52,857 26b Direct State Aid, Open Access, and Access Plus Actually $45,144 Expended as Operating Income 27a Library Infrastructure, Received $24,981 27b Library Infrastructure, Actually $2,673 Expended as Operating Income 28a Other State of Iowa Revenues, Received N/A 28b Other State of Iowa Revenues, Actually N/A expended as operating income 29a Income from Other Contracting Cities, Received N/A 29b Income from Other Contracting Cities, Actually N/A Expended as Operating Income 30a Other Governmental Revenue, Received $55,344 30b Other Governmental Revenue, Actually Expended $55,344 as Operating Income Total Non-Governmental Income 31a List Grants Individually, by Title NA 31b List Grants Individually, by Amount N/A 32a Other Grants (Total 31 b), Received $0 32b Other Grants (Total) Actually Expended as N/A Operating Income 33a Endowments and Gifts Received $147,407 33b Endowments and Gifts Actually Expended as $152,356 Income 34a Fines and/or Fees Received $195,463 34b Fines and/or Fees Actually Expended as Operating $195,463 Income 35a Other, Income Received $35,022 35b Other, Actually expended as operating income $35,022 36 Balance in Savings or Trust Accounts (As of June 2004) $206,585 Operating Income NOTE: To calculate the following five questions, select the Update button at the end of this page. Operating income is 2003-04 income which was used to operate the library in 2003-04. Report only income used for operating expenditures. If the library received $30,000 in income from all sources but only spent $25,000 for standard operating expenditures, the operating income would be $25,000. Include federal, state, or other grants which were used for operating expenditures. Do not include: income for major capital expenditures; contributions to endowments unspent in fiscal year 2003; income passed through to another agency; income such as gift funds or city income placed in a Trust and Agency account; or any funds unspent in the previous fiscal year. 37 Local Government Operating Income (20b + 22b + 24b + $3,608,285 29b + 30b) spent for operating costs (NOTE: Select the Update button to calculate this question.) 38 State Government Operating Income (26b + 27b + 28b) $47,817 spent for operating costs (NOTE: Select the Update button to calculate this question.) 39 Federal Government Operating Income (#25b) spent for $3,898 operating costs (NOTE: Select the Update button to calculate this question.) 40 Non-Governmental Operating Income (32b, 33b -35b) $382,841 spent for operating costs (NOTE: Select the Update button to calculate this question.) 41 Total Operating Income (37 through 40) spent for $4,042,841 operating costs (NOTE: Select the Update button to calculate this question.) Part 4 - Expenditures #42-63 All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits, etc.), or if an item is not available or not applicable, enter NA. Round all number to the nearest whole dollar. To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended during the 2004 fiscal year, regardless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budget or the information is not avail- able, enter NA. Standard Operating Expenditures 42 Salaries and Wages (before deductions) $2,331,605 43 Employee Benefits if Paid by Library (Insurance, Social Security, retirement, etc.) $569,123 44 Total Staff Expenditures (42 + 43) (NOTE: Select the Update button to calculate this question.) $2,900,728 45 Employee Benefits if Paid by City/County N/A 46 Print Materials (excluding serial subscriptions and microforms but including paperbacks) $299,671 47 Serial subscriptions (All formats including microfiche or microfilm) $58,225 48 Microforms (except serial subscriptions) N/A 49 Video Recordings (All formats) $47,118 50 Audio Recordings (All formats) $51,762 51 Electronic Materials $43,061 52 Computer Software $3,686 55 Other Materials $6,119 56 Collection Expenditures (46 through 55) (NOTE: Select $509,642 the Update button to calculate this question.) 57 Plant Operation if Paid by Library (Phone, heat, lights, $191,347 cooling) 58 Value of Plant Operation if Paid by City/County N/A 59 Equipment $66,257 60 All Other Operating Expenditures N/A 61 Other Operating Expenditures (57+ 59 + 60) (NOTE: Select the Update button to calculate this question.) $257,604 62 Total of All Operating Expenditures (Total of 44 + 56 + 61) (NOTE: Select the Update button to calculate this question. ) $3,667,974 Capital Outlay 63 Capital Outlay for Sites, Buildings, Remodeling of $4,829,788 Old Buildings Part 5 - Library Collection #64-103 A NUMBER HELD AT START OF YEAR -The number of volumes and/or the number of titles owned by the library at the start of the fiscal year (July 1, 2003). B NUMBER ADDED DURING FISCAL YEAR -The number of volumes and/or titles added to the collection during the fiscal year whether through purchase or donation. C WITHDRAWN DURING FISCAL YEAR -The number of volumes and/or titles "weeded" or lost during the fiscal year. 64 Books and Serials (Number of volumes), Held at 211,591 Start of Year 65 Books and Serials (Number of volumes), Added 26,192 During Year 66 Books and Serials (Number of volumes), Withdrawn 20,734 During Year 67 Books and Serials (Number of volumes, Held at End 217,040 of Year (64 + 65 minus 66) (NOTE: Select the Update button to calculate this question.) 68 Government Documents (If not already counted N/A in #64, number of volumes), Held at Start of Year 69 Government Documents (If not already counted in #65, N/A number of volumes), Added During Year 70 Government Documents (If not already counted in #66, N/A number of volumes ), Withdrawn During Year 71 Government Documents (If not already counted in #67, 0 number of volumes), Held at End of Year (68 + 69 minus 70) (NOTE: Select the Update button to calculate this question. ) 72 Current Serial/Periodical Subscriptions (Include 449 periodicals and newspapers in any format, number of titles), Held at Start of Year 73 Current SerialIPeriodical Subscriptions (Include 11 periodicals and newspapers in any format, number of titles), Added During Year 74 Current SerialIPeriodical Subscriptions (Include 1 periodicals and newspapers in any format, number of titles), Withdrawn During Year 75 Current SerialIPeriodical Subscriptions (Include 459 periodicals and newspapers in any format, number of titles), Held at End of Year (72 + 73 minus 74) (NOTE: Select the Update button to calculate this question.) 76 Books in Microfilm Format (Report number of titles; N/A exclude serials and duplicate copies), Held at Start of Year 77 Books in Microfilm Format (Report number of titles; N/A exclude serials and duplicate copies), Added During Year 78 Books in Microfilm Format (Report number of titles; N/A exclude serials and duplicate copies), Withdrawn During Year 79 Books in Microfilm Format (Report number of titles; 0 exclude serials and duplicate copies), Held at End of Year (76 + 77 minus 78) (NOTE: Select the Update button to calculate this question.) 80 Audio Materials (Number of volumes), Held at Start 18,979 of Year 81 Audio Materials (Number of volumes), Added 2,057 During Year 82 Audio Materials (Number of volumes), Withdrawn 2,385 During Year 83 Audio Materials (Number of volumes), Held at End 18,651 of Year (80 + 81 minus 82) (NOTE: Select the Update button to calculate this question.) 84 Electronic books(e-books), Held at Start of Year N/A 85 Electronic books(e-books), Added During Year N/A 86 Electronic books (e-books), Withdrawn During Year N/A 87 Electronic books (e-books), Held at End of Year 0 (84 + 85 minus 86) (NOTE: Select the Update button to calculate this question.) 88 Video Materials (Number of volumes), Held at Start 17,379 of Year 89 Video Materials (Number of volumes), Added During 2,709 Year 90 Video Materials (Number of volumes), Withdrawn 2,165 During Year 91 Video Materials (Number of volumes), Held at End 17,922 of Year (88 + 89 minus 90) (NOTE: Select the Update button to calculate this question) 92 Computer Application Software (Number of volumes), 1,043 Held at Start of Year 93 Computer Application Software (Number of volumes), 168 Added During Year 94 Computer Application Software (Number of volumes), 543 Withdrawn During Year 95 Computer Application Software (Number of volumes), 668 Held at End of Year (92 + 93 minus 94) (NOTE: Select the Update button to calculate this question.) 96 Other Library Materials (# of volumes), Held at Start 1,535 of Year 97 Other Library Materials (# of volumes), Added During 72 Year 98 Other Library Materials (# ofvolumes),Withdrawn 95 During Year 99 Other Library Materials (# of volumes), Held at End of 1,512 Year (96 + 97 minus 98) (NOTE: Select the Update button to calculate this question.) 100 Total Materials, Held at Start of Year (64 + 68 + 72 + 250,976 76 + 80 + 84 + 88 + 92 + 96) (NOTE: Select the Update button to calculate this question.) 101 Total Materials, Added During Year (65 + 69 + 73 + 31,208 77 + 81 + 85 + 89 + 93 + 97) (NOTE: Select the Update button to calculate this question.) 102 Total Materials, Withdrawn During Year (66 + 70 + 25,923 74 + 78 + 82 + 86 + 90 + 94 + 98) (NOTE: Select the Update button to calculate this question.) 103 Total Materials, Held at End of Year (100 + 101 256,261 minus 102) (NOTE: Select the Update button to calculate this question.) Part 6 - Library Loan Transactions #104-124 Circulation Transactions 104 Adult Books 402,998 105 Children's Books 238,549 107 Video Recordings 313,098 108 Audio Recordings 187,446 109 Periodicals 11,454 110 All Other Items 17,948 111 Total Circulation (104 through 110) (NOTE: Select 1,171,493 the Update button to calculate this question.) 112 Circulation to Reciprocal Borrowers 163,911 113 Circulation of Your Own City 900,542 114 Circulation to Contracting Cities N/A 115a Circulation to the Rural Population of Your 87,308 Own County 115b Other Circulation 10,947 Interlibrary Loan 116 Received from other libraries 1,030 117 Provided to other libraries 776 Registration 118 Registration (As of July 1, 2003) 64,793 119 Number of Registered Borrowers Added 6,949 120 Number of Registered Borrowers Withdrawn 6,922 121 Current Total Registration 64,820 122 Year Registration Files Were Last Weeded 2004 Materials Use/Attendance 123 In- Library Materials Use Annually 967,676 124 Library Visits (not less than 1 )** 528,297 Part 7 - Output Measures #125-138 In collecting and reporting output measures, please follow the definitions and instructions provided in the Output Measures for Public Libraries, second edition, except the instructions concerning sample period. Use a one-week sample. Do not report annual figures in this section. If data is collected in two one-week periods, add the totals and divide by 2 to provide a one-week figure. In keeping with the recommendations of the Standards Committee, the State Library recommends that Output Measures surveys be conducted every 3 years. Report only the results of surveys conducted in the past year. Reference Fill Rate (In a Typical Week) 125 Number of Reference Transactions N/A 126 Number of Reference Transactions Completed in the N/A Same Working Day Title Fill Rate (In a Typical Week) 127 Number of Titles Sought N/A 128 Number of Titles Found N/A Subject and Author Fill Rate (In a Typical Week) 129 Number of Subjects and Authors Sought N/A 130 Number of Subjects and Authors Found N/A Browsers Fill Rate (In a Typical Week) 131 Number of Browsers Seeking Material N/A 132 Number of Browsers Finding Something N/A Document Delivery (In a Typical Week) 133 Number of Requests for Materials Not Immediately N/A Available 134 Materials Delivered Within 24 Hours N/A 135 Materials Delivered Within 3 Days (excluding # 134) N/A 136 Materials Delivered Within 7 Days (excluding # 134 N/A through 135) 137 Materials Delivered Within 14 Days (excluding # 134 N/A through 136) 138 Materials Delivered Within 30 Days (excluding #134 N/A through 137) Part 8 - FSCS Statistics #139-148 These items are specifically formatted to be reported to the Federal State cooperative System (FSCS) for Public Library Statistics Number of Service Outlets Use this section to report all service outlets as defined below. Service units that are NOT OPEN TO THE PUBLIC are NOT to be reported as public service outlets. Service must be provided on a regular basis throughout the year. 139 Central Library Facility (Not less than 1) 1 140 Branches 0 141 Bookmobile 0 142 Other Service Outlets 2 Other FSCS 143 Total Number of Reference Transactions IN 2003-04 89,634 (N ot less than 1) 144 FTE librarians with ALA accredited MLS 13.75 145 Total Number of Hours Open Each Week 64 (Main Library) (Not more than 90) 146 Total Number of Hours Open Annually 3,164 (Duplicated) 3,164 147 Total Circulation of All Materials Cataloged as 332,652 "Children's" (not> #111) 148a Total Number of Library Programs for Children 387 148b Total Number of People Attending Library Programs 19,663 for Children Part 9 - Additional Information #149-168 Information provided is entered into a database at the State Library and will be provided upon re- quest. 149 Does your library have a Friends group? No 150 Name Barbara Curtin 151 Phone 319-356-5249 152 Address 123 S. Linn Street 153 City Iowa City 154 Zip 52240 Enter the name of the library, indicate whether the building is accessible, and enter the square feet of the building for each library or branch. Use the Add Group feature to report branch libraries. 155a Name of Library/Branch NA 155b Are the Library/Branch facilities handicapped N/A accessible? 155c How many square feet of space in your library/branch? 81,276 155d How many total square feet of space in your library? 81,276 156 Did your library have a referendum within the past year? No (Yes or No) 157 Was it successful? No 158 Hourly salary of the director 47.99 159 Hourly salary of assistant director N/A 160 Hourly salary of the children's librarian 35.70 161a Contracted City Name NA 161b Population of Contracted City N/A 161 c Total population of the cities your library serves by 0 contract. 161d Informal Arrangement City Name NA 161 e Population of Informal Arrangement City N/A 162 Annual Meeting Room Use 9064 163a Total Number of Library Programs for Young Adults N/A 163b Total Number of People Attending Library Programs N/A for Young Adults 164a Total Number of Library Programs for Adults 38 164b Total Number of People Attending Library Programs 1,902 for Adults 165a Total Number of Library Programs (148a + 163a 387 + 164a) 165b Total number of People Attending Library Programs 19,663 (148b + 163b + 164b) 166 167 Number of children participating in the FY2004 2,050 Summer Library Program 168 Amount spent for continuing education, Include all N/A expenditures related to training of library staff or trustees. Part 10 - FSCS Electronic Tech. Survey #169-179 The U.S. Department of Education is collecting information on electronic technology in public librar- ies. 169 Number of Databases 12 170 Number of current electronic serial subscriptions 42 171 Number of library materials in electronic format 668 (excluding e-books) 172 Number of Internet computers for staff use only 69 173 Number of Internet computers for public use 44 174 Are the Internet computers in the library connected Yes to a LAN? 175 What is the maximum bandwidth/speed of the Internet Other connection for this library? 176 Other information about the Internet connection (speed ICN-Ethernet connection aggregated of connection, type of connection, service provider, etc.) through Cedar Rapids L 177 Number of users of electronic resources in a 668 typical week 178 Number of Internet-related classes taught by 11 library staff. 179 Number of people attending Internet-related 54 classes taught by library staff. Part 11 - FSCS Admin. Info #180-198 Street Address 180 City Iowa City 181 Street Address 123 S. Linn Street 182 Zip 52240 183 Zip plus 4 1820 Mailing Address 184 City Iowa City 185 Address 123 S. Linn Street 186 Zip 52240 187 Plus 4 1820 188 Phone 319-356-5200 189 Fax 319-356-5494 190 Web address www.icp1.org/ 191 Director e-mail comment@icpl.org 192 City population 63027 193 FSCS service population 79863 194 Interlibrary Relationship Code ME 195 Legal Basis Code CI 196 Administrative Structure Code SO 197 FSCS Public Library Definition Y 198 Geographic Code CI2 Next Steps Go to the "Status and Printing" section to review edit messages, print a copy of the survey, and submit the survey. For more information, see "Documentation, Part IX, Final Steps to Submit Your Completed Data." o/3êJlCJr erh ~)¿!(; Goals for Budget Review 1 . Review of Budget Reduction Plan - June 2003 2. Assessment of current financial condition of General Fund · Rollback · Inflation · Cash balance · State legislature - Tax cred its - Formula changes (e.g., Road Use Tax) · Budget unknowns - Gas & Electric Use Tax - Transit assistance 3. General Fund expense/revenue projections for 05, 06, and 07 4. Council policy - preparation of 06 budget mgr/budgeUrecomm amd 05 budget.doc 1 ASSUMPTIONS FOR BUDGET REDUCTION PLAN JUNE 03 Assume loss of State Aid is permanent $ 958,000 · Personal property replacement · State population allocation · Bank franchise Assume rollback of residential values · Estimate of decline and loss of revenue - 51.3% to 47% ($800,000) · Actual decline and loss - 51.3% to 48.4% $ 500,000 $1,458,000 Minimize disruption of public services Phase changes over 18 months (June 03 to January 05) Use cash reserves to balance budget during phased reductions Manage our attrition Maintain credit ratings Enterprise funds excluded (note: Airport) Consider fees for services Revenue from other sources · Cable TV · Hotel Tax - CVB · Parkland Acquisition Fund · Federal mgrlbudgeVrecomm amd 05 budget.doc 2 BUDGET REDUCTION PLAN BUDGET ADJUSTMENTS MADE/STATUS (annualized) General Fund Staff Reduction Projected Annual Estimated To be vacated Savings Status Actual Savings Police 3 150,000 3 139,000 Fire 4 184,000 2 90,000 Planning 1 40,000 1 47,500 Library 1 45,000 1 70,000 Parks/Rec 2 80,000 1 33,000 Fin/Admin 2% 130,000 1% 81,000 Public Works 2% 130,000 -2 78,500 16 759,000 11% 539,000 Other General Fund Reductions/Revenue Increases Library Printing, postage 15,000 15,000 Materials 15,000 15,000 Fines, fees 15,000 15,000 Park 'n Read 10,000 10,000 Community events and Aid to Agencies 19,000 19,000 Federal Housing Quality Inspections - 10,000 10,000 Charge to HUD Housing Inspection - Self 90,000 90,000 Supporting Increase Fees City-Wide Education & Training 75,000 75,000 Building Inspection - Fee Increase 70,000 70,000 Saturday Night Concerts 8,000 8,000 Parkland Acquisition Fund 100,000 100,000 to General Fund Increase parking fine violations 75,000 167,000 Additional Hotel Tax to 25,000 25,000 General Fund (CVB) Increase Cable TV revenue 70,000 70,000 to General Fund mgrlbudgetlrecomm amd 05 budget.doc 3 Projected Annual Estimated To be vacated Savings Status Actual Savings Police - miscellaneous reductions & New comm. ctr. contract with U. Heights 100,000 140,000 Police Totals 1,456,000 1,368,000 projected estimated annual actual savings savings ($88,000) to date Expense Revenue Expense Revenue $1,016,000 $440,000 $836,000 $532,000 Notes: 1. Airport Commission vacated Airport Manager position - $60,000 (future plan?). Does reduce current General Fund subsidy. 2. Library commercial rental income will be applied to debt service levy (est. $50,000). 3. Senior Center fees estimated at $57,000, more likely to be $44,000 ($13,000 shortfall). mgr/budgetlrecomm amd 05 budget.doc 4 Recommended Amended 05 Budget 04 05 Ending balance Adopted Rev. $42,043,629 $12,764,506 projected Amend Rev. 42,135,629 $13,964,506 actual Adopted Exp. 41,845,465 Amend. Exp. 42,113,465 why increase? Ending balance amended Bldg. permits + and projected 05 Bank franchise + $13,986,506 Expense reductions + Rollback 51.3 Rollback 48.4 mgr/budgeUrecomm amd 05 budgel.doc 5 Recommended 3-Year Amended Budget 05 06 Projected 07 Projected Begin Bal. $13,964,506 $13,986,506 $13,628,284 Revenue 42,135,629 43,514,131 44,463,789 Expense 42,113,465 43,872,353 45,479,431 End Bal. 13,986,506 13,628,284 12,612,642 33.20/0 31.1% 27.7% Rollback 48.4 48.4 48.4 Notes: · Labor agreements - AFSCME 04,05,06 - Fire 04,05 - Police 04 · Each factor of 1 decline in rollback - loss of revenue $200,000 · Budget unknowns mgr/budgetlrecomm amd 05 budget.doc 6 Rollback - Recent History 1998 .588284 1999 .549090 down 7.10/0 2000 .564789 up 2.85% 2001 .548525 down 2.96% 2002 .562651 up 2.570/0 2003 .516676 down 8.890/0 2004 .513874 down .50/0 2005 .484558 down 6.050/0 average decline 2.860/0 annually mgrlbudgeVrecomm amd 05 budget.doc 7 ?//3t?/t7tf J)ls1-: f(tJ55 iu/bkrlt The Crisis Center has been a community resource since 1970. We're located at 1121 Gilbert Ct. next to Johnson County Public Health and across the street from the Salvation Army. 1 . .,.., ~t¡ Mission ~ . The Crisis C.enter provides basié ~" emotional and material support through trained volunteers and staff in an accessible, nonjudgmental, and caring environment. ~,. ~ We provide basic emotional and material support and in line with our mission, try to respond immediately, effectively, and compassionately. Extensive community support makes it possible for the Center to serve those in need. 2 . Services · Crisis Intervention Counseling · I nformation and Referral · Suicide Prevention and Intervention · Food Bank · Emergency Assistance Our primary services include the telephone hotline and providing supplemental food. We keep a comprehensive information database on services available in the county. In addition, we partner with several area churches and other groups to offer limited emergency financial support. 3 . '~'i}Y Crisis Intervention Program · 24/7 Telephone Hotline · Walk-in Counseling · Suicide Intervention & Prevention · Support Groups .... Our Crisis Intervention line is available all day, every day and walk-in counseling is available until 11pm. People talk about family issues, depression, health and mental health problems, including suicide and suicides in progress. Our trained volunteers are prepared to offer support, to help with problem solving, and to activate the local emergency assistance system. 4 . i'¡IC Ô'-, 24/7 Telephone Counseling . Available all day, every day . Anonymous &·confidential While the crisis counseling is confidential, we do record general information about the type and length of contact, the presenting issues, the type of assistance provided, referrals given, and try to get a sense of the results of the interaction. 5 . "iš': Walk-In Services . Walk-In counseling services are available daily from 11 am-11 pm . In FY04, volunteers provided telephone & walk in services to 7,087 people Ordinarily, we receive between 5,000 and 6,000 contacts on the hotline. As you can see, FY2004 was a record setting year. 6 . "1:W Suicide Intervention & Prevention · Presentations to groups · Assessment · Ray of Hope We talk to individuals and various groups about suicidal behavior. Trained volunteers are prepared to assess lethality risks of people in a suicidal episode. We sponsor a support group (formerly know as Ray of Hope) for people who have had a friend or relative commit suicide. Tomorrow night, the Mayor will make a proclamation about suicide prevention week. As part of the week, we will be sponsoring a workshop about understanding and responding to people thinking about suicide. The workshop will be held at the Iowa City Public Library on Tuesday, September 7,2004 from 1 :00-4:30 pm meeting room A. 7 · J:b>: Food Bank ~~ o - ..... " . J1I. ,;.··L__ 1_ ,. 11o A . ", ''''''', - -.". ,.. '';¡i , ·\~,'I .- io!,,;,¡¡¡~ .~ \.. -'\ -: -- Over 500 households will visit us asking for food during a typical week. 95% are families who meet Federal poverty guidelines. They are allowed to receive a food sack once per week. Some come weekly for a time, others we see a few times during the year. We provide supplemental food assistance to individuals and families. It's not a regular trip to the grocery store, but enough to provide a few meals during the week for people who are struggling to make ends meet or who just don't know where a meal will come from for a few days. We try to provide a balanced meal in the grocery sack that they receive. The size of the sack is based on the household size. We used nutrition students to determine the nutritional balance and composition of the grocery sack. 8 · Food Bank: Where Do They Come From? _..____..__........In.._ TotaI-it,Me ,.,.. 0._ Lone r,.. 0.92% 10000City 74.9~ People from all over the county visit the Food Bank program. The majority come from Iowa City and Coralville. Non-Johnson County residents are given referrals to assistance programs in their own town or county. 9 · -,.. We distribute 3-5 tons of food during the week, which requires a lot of space. So, the Community Development Block Grant that was awarded by the city greatly helped with our operations by giving us enough room to have larger supplies of food on site. 10 - ., We purchase roughly 20% of the food that we distribute. The other 80% is donated through food drives held on our behalf by groups like: the letter carriers, the scouts, Mercy Hospital, Hawkeye Foods, the University of Iowa Athletic Department, churches, service clubs, and the Aero Hawks. Also, people have done things like asked birthday party goers to bring a canned good for the food bank in lieu of personal gifts. Recently, Hy Vee and Cub Foods have made arrangements for customers to purchase a pre-prepared grocery food sack for distribution at the Crisis Center Food Bank. 11 We operate the addition as a warehouse and try to make use of a variety of materials and participate in recycling programs where we can. We received a waste reduction grant from the Johnson County Council of Governments to combine with matching funds from donors, in order to help purchase Bobby the Box Crusher. 12 · '!%!. ,;,fi City Carton is our recycling hauler as part of the waste reduction grant. The baler helps us save time, volunteer effort, and saves space in the warehouse. 13 · Collaborations Many groups help keep the Food Bank supplied including Table to Table, Area Churches, Youth groups, and Service clubs. Fresh produce is added from local gardeners who plant an extra row for the Crisis Center and by a community garden that is maintained by youth from the Senior High Alternative School. 14 . Emergency Assistance ~ . r"lAir::.;=T-' ,-', : L___J i.1 I' ¡,I i On a limited basis, we partner with churches to provide emergency assistance. Through interviews we assess their resources, make referrals, and in some cases provide financial support through vouchers for things like: help buying a pair of safety shoes or uniform so that someone can begin a new job, tire repair so that someone passing through the area can continue on their journey, assistance with a portion of a utility bill, or a portion of a bus ticket to assist a transient continue on their way. We have some staff and volunteers fluent in Spanish and have some information available in Spanish. On a limited basis, we have volunteers fluent in other languages. 15 . Volunteers · Volunteer Training is held three times a year · Volunteers need to successfully complete 60 hours of training to become a volunteer on the crisis line · A weekend training prepares people to help in the Food Bank Most of our volunteers complete a thorough training. Seasonal or short term volunteers receive on the spot training. Groups unaffiliated with our regular volunteer pool donated over six months worth of combined service last year. 16 . Volunteers ~!I. i' " · Celebrations ,.~ ,::':,j';f;';i" ¡",. ... ..... t~..... .. · Anniversaries . ..,~. ,~> -<'m !''''--' . · Accomplishments ~_.-....~."",-:, -, .::"'90..:',,'-, :.;,_-'_:!<:,\;::,,~_ "':~~ p -::¿ _ :~, ..~~7>,'"-,\ · Farewells ¡M"'.~)~-"""1 .' We have over 250 trained volunteers and only 6 full time paid staff. The Crisis Center would have to hire over 29 Full-time staff equivalents to deliver the same number of hours of service that our trained volunteers contributed last year. We do everything we can to support and celebrate volunteer contributions and to recognize important events in their lives. This is important for recruitment as well as retention of volunteers 17 . .':\~';j\ Resources . The Resource Library has books on suicide, mental illness, grief, substance abuse, child abuse, domestic violence and general social work practice. The books are available to check out for a 3 week period . Information & referral database is extensive A significant service that we provide is information and referral. We have information available onsite and over the telephone. 18 Volunteer Administrators Network · Volunteer Promotion · Networking Opportunities · Professional Development · Community Volunteer Clearinghouse The Crisis Center is a member of the Volunteer Administrators Network and hosts their library of resources. Our volunteer coordinator is on their leadership committee. They promote volunteerism and training for the effective usage of volunteers. 19 . ~f;kY Crisis Center FY2004 Budget Where the Money Came From: $550,049 . Carryover .. United Way . United Way $86,472 $96.849 Designated 16% 19% $10,456 2% o Johnson County $67,752 12% o DonaIion8 o Iowa City $95,433 $39.805 17% 7% . CoraIvifte $5,600 1% ~ 0 UJ Student Senate . FEMA $7,076 $4,318 1% '''' 79% of the income sources listed here are from non-governmental sources. Johnson County and the cities of Iowa City and Coralville are the local governmental bodies that contribute to the Crisis Center. Your important contribution provides stability for us to generate the tremendous amount of community support we receive and allows us to consistently deliver our services. 20 . Crisis Center 2004 Budget Where the Money Goes: $490,233 o Adninistrative . Building Activities Expenses $54,653 $38,220 11% 8% o Volunteer Support $8,646 II Satary & Benefits 2% $211,345 55% . Direct Servic:es $111,368 24% What isn't reflected in our expenses is the impact of the donated volunteer hours and food donations. Recall that trained volunteers performed the equivalent of about 29 full time staff members and consider the amount we would spend on food without those important contributions. 21 · Crisis Center FY2004 Budget Where the Money Came From (lnckldtng Value of Donated Food): $743,577 United Way Johnson County DesIgnated $67,752 $10,456 9% Value of dônated 1% Iowa City food $39.805 $280,000 5% 38% Coralville $5,600 1% Other UI Student Senate $2,345 $7,076 0% Donations 1% Church Su )POI1 Grants $95,433 $35 093 Fundraistng $8,842 13% 5% $90,008 1% 12% This slide shows the impact of the donated canned goods on our budgeting. Essentially, one could look at donated food as a grant awarded by the community. The value of donated food listed would be a real cost to the agency if people didn't hold food drives on our behalf. In order to provide our current level of service, we would need to find a source of income to replace this generous gift by people. 22 · We can't overemphasize the importance of the community support that the Crisis Center enjoys. Families, faith based groups, service clubs, and labor unions give hours of help (beyond what our regular volunteers donate) towards keeping our shelves stocked and raising money for all of our programs. Our motto is "Help Us Help Others", but we also try to promote the notion that we are neighbors helping neighbors. Remember a crisis situation can touch any of us and it's important to have others to turn to during those times. 23 DRAFT (]ED MINUTES IOWA CITY BOARD OF APPEALS MONDAY, JULY 12, 2004, CITY MANAGER'S CONFERENCE ROOM IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Wayne Maas, Steve Buckman, Anna Buss, Gary Haman Doug DuCharme andTim Fehr recuse themselves from meeting due to conflict with the 221 E. Washington Street appeals case. STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Loren Brumm (Building Inspector), Roger Jensen (Fire Marshall), Sue Dulek (Asst. City Attorney) OTHERS PRESENT: Dick Donohue (McComas-Lacina Construction), John Shaw (AlA), Eric Kerchen (Englert Theater Executive Director), Tom Rosenberger & Michael Partridge (Englert Theater Board of Directors) Martha Norbeck, Rick Caruth (Neumann Monson Arch- Itects) RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:05 P.M. CONSIDERATION OF MINUTES: Minutes from the March 8, 2004 were discussed. MOTION: Haman moved to accept the minutes. Maas seconded. Motion passed unopposed. Appeal of the decision of the Buildinq Official because: a. There are practical difficulties involved in carrvinq out provisions of the code (221 E. Washinqton Street) b. Any material, alternate desiqn or method of construction not specifically prescribed by this code is appropriate. (221 E. Washinqton St) Dulek explained that both Doug DuCharme and Tim Fehr work for Shive Hattery Engineers and that their company has been hired to do work on the Englert Theater, 221 E. Washington Street. Therefore they are conflicted and have recused themselves. Hennes explained that the two issues in front of the Board include the size of the chair lift platform (30'x40" instead of 30"x48") and that the lift must be able to DRAFT operate unassisted and therefore needs the 42" solid guard rails per the ASME standards. John Shaw stated that they had a wheel chair user try the smaller platform and realized that those users would be best served with the larger (33"x48") platform. Since they were going to use the larger platform, the Englert was withdrawing the appeal to allow the smaller platform. Shaw said that the issue now is if they will be allowed to use the type of incline lift that they are proposing. Dulek clarified that the legal issue is the height of the guarding since that height determines if the lift is considered unassisted or assisted. The code requires a 42" solid guard rail for the lift to be considered unassisted. Dulek said that the Board will need to determine if there are practical difficulties or alternate designs that could allow a lower guard. Shaw stated that it was the Building Official's interpretation that a 42" guard was required in order for the lift to be considered unassisted. The type of incline lift that was being proposed which has a 6" guard is installed and used throughout the State of Iowa with permits from the State Elevators Inspectors office. Hennes said that that may be the case but the issue in front of the Board was one of accessibility and not just elevator safety. Shaw read a portion out of the Americans with Disabilities Act which stated that alternative methods and materials can be used if they provide the equivalent level of accessibility. Dulek stated that the ADA was not City code and the issue was the requirements of City code. Hennes clarified that the City had adopted the State handicap regulations and that was what was being enforced. He said that according to the State code, which has been adopted by the City, a lift on an accessible route is allowed as long as it can be used unassisted. lifts must be installed according to ASME standards. These standards require attended operation if the lift only has a 6" guard; therefore it is not unassisted operation. Shaw reiterated that the ADA allows for alternate technologies if they provide equivalent accessibility and pointed out that this lift was providing accessibility to a stage where there are no guardrails at all. Shaw showed a video of Michael Partridge who uses a wheelchair using a similar lift with a 6"guard at another location unassisted. The video showed additional arm guardrails coming down to protect the user. Discussion ensued concerning guards and guard heights. Shaw stated that the video showed the usabilty of the proposed lift. Buckman stated that the 6" guard and the additional guard arms that come down meet the intent of the code requirements even though they do not meet the specifics since there is mechanical protection for the user. Donohue emphasized that in reality the lift can be used unassisted. Hennes stated that he had not previously seen the video and brochure and agreed that the lift can be used unassisted. He said the only issue left was the 42" solid guard requirements and if the Board found that there were practical difficulties or an alternative method or material, they could make a decision based on that. Shaw reiterated that they are dealing with an existing building and that they have done everything they can do to make the building accessible. MOTION: Buckman moved to allow the proposed lift since it provides an alternative material, design and method of construction that complies with the intent of the code and is the equivalent of that prescribed in the code in quality, strength, effectiveness, fire resistance, durability and safety. Haman seconded. DRAFT DISCUSSION: Buss asked that if this matter came before the Building Official again, would he just be able to approve it or would he have to come in front of the Board again. Dulek said that staff could allow it but it would be hard to imagine something this specific coming up again. Dulek also wanted the minutes to make specific mention that Michael Partridge who was in the video and had spoken to the usability of the lift is a wheelchair user. VOTE: The motion passed unanimously (5-0) to allow the proposed lift. Water Free Urinal System Update. Staff (Tim Hennes and Bernie Osvald) observed a cartridge change out of a water free urinal at the Neumann Monson office. He stated that the system seems to be quite functional. Martha Norbeck and Rick Caruth from the Neumann Monson office also affirmed the functionality of the system. Neumann Monson proposed that the waterfree urinal be allowed in the new alternative high school and for replacement of existing fixtures in other Iowa City schools. Staff recommended the expanded use to the Iowa City School system provided that, in new installations, the water supply be roughed-in so that a flush system could installed in the future. Staff felt that school use would help provide further evidence of its functionality and perhaps lead to an amendment to the Uniform Plumbing Code during the next code cycle. Haman asked if a motion was required. Hennes stated no because of the previous decision of the Board to allow the initial testing. It had been decided at that time that staff could make the decision to allow future uses if it appeared that the consensus of the Board was for approval. OTHER BUSINESS: Roffman asked that the next meeting date be changed from August 2nd to August 9th. All members agreed. ADJOURNMENT: Haman moved to adjourn the meeting. Buss seconded. The meeting adjourned at 5:05 P.M. John Roffman, Board of Appeals Chair Date U8·:.16-U4 IP17 MINUTES DRAFT lOW A CITY TELECOMMUNICATIONS COMMISSION MONDAY, JULY 26,2004 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Jim Pusack, Terry Smith, Saul Mekies, Brett Castillo MEMBERS ABSENT: Kimberly Thrower STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling, Andy Matthews OTHERS PRESENT: Susan Rogusky, Michael McBride, Josh Goding, Jon Koebrick, Phil Phillips. RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Koebrick said that Mediacom is interested in working with the City to distribute the Video Voter Project tapes state-wide and has forwarded the concept to their legal department for review. This project involves the Cable TV Division taping in a standardized fonnat all those who are interested and have filed for local, state, and federal offices for the November elections. Shaffer said that the Video Voter Project will be sending out letters to candidates who have met the filing requirements for ballot access and will begin taping statements shortly after the filing deadline. In regards to refranchising Shaffer reported that meetings were held over the past month with four different stakeholder groups. Rice, Williams, the City's consultant, is working on a subscriber survey. It will be conducted in August. The ordinance and franchise have been reviewed by staff and Rice, Williams. In regards to the time-frame for an extension of the existing franchise Shaffer said that additional infonnation needs to be gathered from the stakeholders, the subscriber survey completed, conduct a public hearing, and meet with the cable company before any recommendation could be made. These tasks could be completed as soon as this fall. After the infonnation is gathered the Commission could review the infonnation and make a recommendation. In regards to the renewal option, all the above tasks would need to be undertaken plus additional tasks outlined in the RFP, including a technical review and a community needs assessment. That process could take up to the end ofthe franchise period at the end of 2005. At some point a decision will need to be made by the Commission to proceed with a renewal or opt for an extension. That decision does not need to go before the City Council. The Commission's final recommendation regarding the renewal or extension will go to Council once the process is completed. Michael McBride reported the University of Iowa has installed a new video server to program the University channel and will be tested and hopefully deployed pennanently by the end of August. The server will allow the University to produce more programs and free staff time for more productions. The University's program schedule is available on the web at uiowa.edul-uitv and includes short program descriptions and a method to gather public feedback. Goding reported that PATV received an award at the Alliance for Community Media conference for their website. PATV will be starting a series of producer forums where producers can show clips oftheir programs and get feedback from other producers. It is anticipated the forums will be held once per month. Hardy reported that the City Channel is working out bugs in the new video server playback system. When it is operational video on demand service will be available. APPROVAL OF MINUTES Mekies moved and Castillo seconded a motion to approve meeting minutes of June 28, 2004. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint reports included in the packet and noted that complaints are down compared to the last quarter. There were 5 complaints in the last month-l requesting the Quad City channels be added to the system, 1 wishing to purchase only the channels they want, 1 wanting local sports to be carried on the basic tier rather than the Family Package, 1 about a possible overcharge, and 1 about the placement of a pedestal. All the complaints that could be resolved have been. MEDIACOM REPORT Koebrick said that Mediacom is interested in working with the City to distribute the Video Voter Project tapes state-wide and has forwarded the concept to their legal department for review. Castillo asked about the voice over Internet (V oIP) telephony trial in Des Moines. Koebrick said the trial went well and a roll out ofVoIP is expected in 2005. UNIVERSITY OF lOW A REPORT Michael McBride reported a new video server to program the University channel will be tested and hopefully deployed permanently by the end of August. The server will allow the University to produce more programs and free staff time for more productions. A program schedule is available on the WWW with short program descriptions and a method to gather public feedback. Efforts are being made to get the program schedule made earlier so that these listings are provided earlier to the entity supplying the local newspapers with schedules. Pusack said that the University could also take measures to have their program listings included in the digital program guide. PATV REPORT Goding reported that P A TV received an award at the Alliance for Community Media conference for their website. P A TV will be starting a series of producer forums where producers can show clips of their programs and get feedback from other producers. It is anticipated the forums will be held once per month. SENIOR CENTER REPORT Rogusky distributed the July Senior Center TV program guide. Several new volunteers have joined SCTV. lOW A CITY COMMUNITY SCHOOL DISTRICT REPORT No representative was present. LEGAL REPORT Matthews reported he is continuing to research questions related to the limits of restrictions regarding fund raising activities on the access channels. LIBRARY REPORT No representative was present. KIRKWOOD REPORT No representative was present. MEDIA UNIT Hardy reported that the City Channel is working out bugs in the new playback system. When it is operational video on demand service will be available. Shaffer said that the Video Voter Project will be sending out letters to candidates who have met the filing requirements for ballot access and will begin taping statements shortly after the filing deadline. CABLE TV ADMINISTRATOR REPORT Shaffer reported that studio tests for the Special Projects Assistant are being conducted this week and hiring should be done shortly thereafter. Channel 4 and 5 ran a cross-promotion text scroll during Arts Fest indicating that the schedule of events was on InfoVision. Use of InfoVision during that time jumped up considerably. REFRANCHISING Shaffer reported that meetings were held over the past month with four different stakeholder groups. Rice, Williams, the City's consultants, is working on the subscriber survey. It will be conducted in August. The ordinance and franchise have been reviewed by staff and Rice, Williams. In regard to the time-frame for an extension of the existing franchise Shaffer said that additional information needs to be gathered from the stakeholders, the subscriber survey completed, conduct a public hearing, and meet with the cable company before any recommendation could be made. These tasks could be completed as soon as this fall. After the information is gathered the Commission could review the information and make a recommendation. In regard to the renewal option, all the above tasks would need to be undertaken plus additional tasks outlined in the RFP, including a technical review and a community needs assessment. That process could take up to the end of the franchise period at the end of2005. At some point a decision will need to be made by the Commission to proceed with a renewal or opt for an extension. Smith noted there was an editorial in the Press Citizen calling for the consolidation of the access channels. Smith said that the editorial should remind the Commission that they need to be mindful of the interests ofthe entire community. The editorial asserted that consumers would see a reduction in their bills if some consolidation took place. Smith said the Commission needs to balance the different interests in the community when renewing or extending the franchise. ADJOURNMENT Castillo moved and Mekies seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 6: 10 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusack Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x ole 9/22/03 x x x x o/c 10/27103 x x x x ole 11/24/03 x x ole x x 12/15/03 olc olc x x x 1/2/04 x ole x x x 1/26/04 x x x x x 2/23/04 x olc x ole x 3/22/04 x x x x x 41 26/04 x x x x OIC 5/24/04 x x OIC x x 6/28/04 x x x ole x 7/26/04 ole x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet (X) = Present (0) = Absent (O/C) = Absent/Called (Excused)