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HomeMy WebLinkAbout2004-09-02 Info Packet~ CITY COUNCIL INFORMATION PACKET (~[T¥ OF IOW2, (~ITY September 2, 2004 www.icgov.org IP1 Tentative Future Meetings and Agendas IP2 Memorandum from the City Clerk: Revised Meeting Schedule (September-December) IP3 Memorandum from the Director of Parks & Recreation: Grant Wood School Gymnasium Project IP4 Memorandum from JCCOG Human Services Coordinator to the City Manager: End of the Year Report on Youthworks Program Memorandum from Neighborhood Services Coordinator: Neighbor 2 Neighbor Door Hanger Bags I PRELIMINARY DRAFT/MINUTES IP5 Economic Development Committee: July 1, 2004 IP6 Housing and Community Development Commission: July 15, 2004 IP7 Airport Commission: July 17, 2004 IP8 Public Art Advisory Committee: July 29, 2004 IP9 Scattered Site Housing Taskforce: August 16, 2004 IP10 Charter Review Commission: August 26, 2004 ~ CITY COUNCIL INFORMATION PACKET (~ITY OF IOW/~ (~IT¥ September 2, 2004 www.icgov.org Memoran0um from the Cit~l~k: Rovisod ~ootin~ 8ehedul~mber-Doe~mber) / 1~3 Memorandum from the Diroc~r of ~arks & Recroation: Gr~nt ~ood School Gymnasium Project / IP4 Memorandum from JCCOG Se~ices Coordinat~ to the City Manager: End of the / Year Repo~ on Youthworks Pro( PF IP5 Economic Development Committee: July 1,; IP6 Housing and Community Development Co~ on: July 15, 2004 IP7 Airport Commission: July 17, 2004 '~ IP8 Public Art Advisory Committee: July; 2004 IP9 Scattered Site Housing Taskforce: ust 16, 2004 ',~ IP10 Charter Review Commission: Au, 2004 ~-~ , I 09-02-04 ~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas September 1,2004 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, SEPTEMBER 6 Emma J. Harvat Hall Labor Day Holiday - City Office Closed Work Session Cancelled · TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall Formal Council Meeting Cancelled · MONDAY, SEPTEMBER '13 Emma J. HarvatHall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER '14 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, SEPTEMBER 20 Emma J. Harvat Hall Council Work Session Cancelled · TUESDAY, SEPTEMBER 21 Emma J. HarvatHall Formal Council Meeting Cancelled · TUESDAY, SEPTEMBER 28 Emma J. HarvatHall Special Work Session -Alcohol Issues · MONDAY, OCTOBER 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 5 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, OCTOBER 18 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 19 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, NOVEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 2 Emma J. Harvat Hall 7:00P Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Durnpsters DATE: September 1, 2004 REVISION # 4 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Revised Meeting Schedule (September-December) At your meetings of August 30 and 31 Council agreed to following meeting schedule: September 6 (Holiday), 7 - Cancelled September 13, 14 - Special Meetings September 28 - Special Work Session (Alcohol Issues) October 4, 5 - Regular Meetings October 18, 19 - Regular Meetings November 1, 2 - Regular Meetings November 15, 16 - Regular Meetings December 6, 7 - Regular' Meetings December 20, 21 - Cancelled Special meetings will be called as necessary. Regular meeting schedule (First and Third Tuesday) continues through remainder of the year unless revised. Cc:. Department Heads Cable TV Maintenance U: schedule (September-December) city of iowa city PARKS AND RECRF. ATION DEPARTMENT 220 S. Gilbert Street TO: City Manager FROM: Parks & Recreation D'~ DATE: August 25, 2004 RE: Grant Wood School Gymnasium Project We continue to work on this project cooperatively with the Iowa City Community School District, and it appears to be progressing quite nicely. You will recall that the essence of this project is to jointly finance the construction of a gymnasium larger than the School District needs, in order to provide a "community gym" in which we would program and schedule recreation activities for the residents of Iowa City, primarily those living in the southeast part of the city. The current targeted date for completion is January 2006. As a reminder, it is doubtful that we will begin programming the facility to any great extent until such time that our operating budget will allow us to do so. In the way of an update ..... > We have met with the architects (Shive-Hattery) on three occasions, so we are being given sufficient opportunity to express our opinions and discuss our needs. One of these meetings involved a number of School District employees who have a stake in this project, and it went very well. > The architects have recommended a geothermal HVAC system, which will require a number of "wells" with horizontal piping to be installed underground in the adjacent Fairmeadows Park. We are working with them to accommodate this. > The gymnasium will be slightly larger than one of the gym floors in the Scanlon Gymnasium facility, and will include storage space for City use and access to restrooms and drinking fountains. > I continue to work on a proposed 28E agreement. It has been reviewed and approved (in draft form) by the City Attorney's office; I need to put some finishing touches on it and review it with you prior to sending it to the School District Superintendent's office for their review. Ultimately, it will need to go to the City Council and School Board for approval. Date: August 25, 2004 To: Steve Atkins, ~ty Manager From: Linda Seve~'~'on, JCCOG Human Services Coordinator Re: End of the Year Report on Youthworks Program ¥outhwork$ is an pre employment and employment skills training program (e.g., career exploration, job shadowing, completing job applications, work habits, and job coaching) for at- risk youth in Iowa City that was funded by a one year grant of $15,000.00 from the City of Iowa City. United Action for Youth (UAY) and Goodwill Industries partner to provide the program. Successes Outreach efforts to youth were very successful. Sixty-three (63) youth or parents responded to postings in grocery stores, United Way agencies, school counselors' office and community locations. Some youth ~yere not as interested as their parents in becoming employed. · 29 youth participated in the program for fiscal year 04. · 27 youth completed the classes · 26 youth completed the Practice Work segment that provided training, evaluation and coaching on sticking to a set schedule, following instructions, basic receptioning and photocopying skills. · 13 youth completed unpaid internships successfully. · 10 youth have completed, or are working on paid internships (average 36 hours). Youthwork$ participants have been ethnically diverse: Asian 2 Hispanic 1 African-American 8 Multi-racial 1 Caucasian 16 Other 1 Each internship was recruited based on the participant's specific career/interest goals. Hy-Vee Garden Center, La James College of Cosmetology, Mercer Recreation Center, the ICCSD Child Care Center, UI Transgenic Lab and Cafb del Sol all offered internships. Neumann Monson Architects and G-Spot Hair Design offered job shadows. Staff from G-Spot Hair Design, Hy-Vee (1st Ave) and Pancheros (downtown) taught the Employer Expectations sessions of the classes. Personal connections were essential to site development, and all sites were the result of businesses having a direct positive relationship with UAY or Goodwill staff. ¥outhworks End of Year Report August25,2004 Page 2 Challenges Many participants faced multiple barriers to success. All were from single parent, working families with the exception for two whose only parent was disabled. Ten participants met multiple eligibility criteria including Iow income, runaway or homeless or teen parent. Nine had learning or other disabilities. At least eight were also victims of violent crimes. Worksites were difficult to recruit. Some businesses expected to participate were reluctant to take a risk or invest training time. Developing internships was very time consuming. The Youth Workforce Investment Act (VVIA) which was identified as a resource for funding had staffing gaps and had maxed out it's in school enrollment capacity and were only able to accept referral for school dropouts. The project was understaffed for the level of support required by participants. The addition of a full-time University of Iowa School of Social Work practicum student (spring semester) was essential to the success of the program. Employment opportunities for youth are limited by both competition from UI students and immigrant populations. An example is the fast food industry is primarily hiring recent Spanish-speaking immigrants, who possess more maturity, experience and work skills than high school students. Looking forward to the upcoming year, UAY and Goodwill are looking at ways to reduce staff costs so they will not have to reduce services. Recruiting work study students and practicum students, identifying additional sources of funding and raising the age of participants from 14 to 16 (due to immaturity and very limited job possibilities due to Department of Labor restrictions) will be priorities. Information for this memo was gathered from the year-end report from UAY and conversations with Ginny Naso (UAY) and Lora Morgan Durham (Goodwill Industries). If you have any questions, please contact me (356-5242) or linda-severson@iowa-city, org. cc: Jeff Davidson jccoghs/rnem/youthworks.doc Date: September 13, 2004 To: Iowa City City Council ~i .~'~'~' "/~'// From: Marcia Klingaman, Neighborhood Services Coordinator ~ Ck~-~~-q~ Re: Neighbor 2 Neighbor Door Hanger Bags A couple weeks ago, I provided an update to you regarding the Neighbor 2 Neighbor program that had been initiated by the neighborhood associations in an effort to create more positive relationships with the student renters in their neighborhoods. I thought you might be interested in seeing a door hanger bag and it's contents. It is estimated that over 600 of these will be hung on doors of rental units in the next few weeks. As you recall, most of the goodies were paid for through grant funds provided by Stepping Up. MidAmerican Energy also contributed the highlighter and a magnet. Let me know if you have questions! MINUTES ~ ECONOMIC DEVELOPMENT COMMITTEE THURSDAY, JULY 1, 2004 - 9:00 A.M. ENTREPRENEURIAL LEARNING CENTER Members Presents: Ernie Lehman, Bob Elliott, Regenia Bailey Members Absent: None Council Members Present: None Staff Present: Karin Franklin, Steve Nasby, Molly Monserud Others Present: Lynn Jahn, Rebecca Neades, Rebecca Schultz, Tom Walz, ©fer Sivan, Nafaly Stramer, John Kenyan, Lisa Spellman, Poi Lu, George McCroy CALL TO ORDER Chair Ernie Lehman called the meeting to order at 9:00 A.M. TOUR OF UNIVERSITY OF IOWA ENTREPRENEURIAL LEARNING CENTER Lynn Jahn, the Assistant Director of the John Pappajohn Entrepreneurial Center, gave an introduction to the Entrepreneurial Learning Center. The Learning Center is open to all University of Iowa Students. The Small Business Development Center aids the Center by providing services such as Business Plan Assistance Budgets, Cash Flow Analysis, Forecasting, Loan Packaging, Regulation Compliance, Training, Strategic Planning, Market Research and Analysis, and Technology Transfer. The Entrepreneurial Learning Center has Wellmark and other equity investors that have $250,000 - $500,000 available for the program. The Learning Center gives students a head start on learning how the business world works, giving them an advantage when entering the labor market. Jahn stated that there is an Entrepreneurial Workshop for students in the Arts, both performing and visual, showing the importance of the center to people in all fields of study. Entrepreneurial activities not only apply to starting businesses but expanding business as well. Students from the program can be incorporated into business to help them expand and grow. During the tour of the Learning Center, Jahn discussed that the Center had the capacity to accommodate up to 17 teams at one time. At the present time there are eight teams of students. It was discussed that two of these teams were made up of women, Discussion continued on the importance of involving women students, women mentors, and women speakers into the program so as to continue to build diversity in the field. The University of Iowa has been collecting various data since 1996 continuing through the present. This data only recently includes information on the business clients. Lehman stated that he would like to see the data, especially the local numbers to understand what kind of relationship the business community has with the program. Elliot expressed interest in taking a tour of the Oakdale facility to further understand the University program. Bailey proposed the importance of having the program work with local developers. This would provide a great learning experience for the students as well as strengthen the relationship with the local developers. Elliot noted that the program has potential in the fact that it gets people started early. It is sometimes difficult to learn the intricacies of how a business works, and even harder to learn how to start one. This program gives students the opportunity to learn through a different medium. CONSIDERATION OF THE MARCH 30, 2004 MINUTES MOTION: Bailey moved to approve the minutes with Regenia Bailey spelled correctly. Elliot seconded the motion, The motion passed on a vote of 3 - 0. DISCUSSION OF THE UNIVERSITY OF IOWA ENTREPRENEURIAL LEARNING CENTER The Committee discussed that there exists potential for high growth and jobs in the Iowa City area in conjunction with the University of Iowa Learning Center. The City is looking for local business expansion and is focused on job creation. Elliot would like to see an analysis of the financial situation of the University of Iowa Entrepreneurial Learning Center. Economic Development Committee Minutes July 1,2004 Page 2 DISSCUSSION - REQUEST FOR CDBG MICRO-ENTERPRISE ASSISTANCE BY OASIS FALAFEL Naftaly Stramer and Ofer Sivan requested $25,000 in CDBG assistance as a Iow-interest loan to supplement the owner investment of $30,000 to start of new restaurant. The CDBG money would be used to purchase kitchen equipment and fund remodeling. Private funds would also be used for equipment and remodeling in addition to signage, advertisement and other operating costs. There was discussion by the committee on how the owner wages were incorporated into the business plan. The original application showed that the cost of labor, for the owning partners, was computed on a percentage basis instead of using an hourly wage. This was thought to have potential problems in the future, and it was recommended to have the owning partners have wage tied to the number of hours worked to reduce potential future conflict. Much of the discussion by the committee focused on the marketing scheme and the budget for advertising. The proposed budget allows for $1,800 in advertising per year. The Committee felt this number was too small and would be exhausted soon after the business opened. The applicants indicated that they would be advertising in the Add Sheet, Daily Iowan and the local phone directory are costly and the proposed budget does not take this into account. Further discussion continued to focus on marketing strategies such as word of mouth and pedestrian traffic. Bailey noted that these were not originally discussed in the business plan and the Committee felt a more detailed market strategy was necessary. Motion: Bailey moved to recommend to Council they approve a CDBG loan as proposed for capital improvements for Oasis Falafel LLC in the amount of $25,000, contingent upon the presentation of a new marketing plan. Elliot seconded the motion. The motion passed on a vote of 3-0. EIliott asked about the possibility of a third party review the business plans of CDBG loan applicants. This would provide the committee with more information on the feasibility of potential business projects that are requesting funding. Nasby said that CDBG applicants are asked to consult with professionals (e.g. ISED, SBDC, or private CPAs). He noted that consultation with these or other professionals is typically identified in the application or business plan. Committee discussion continued that it is in the applicant's best interest to have a third party. Other possibilities discussed were the potential requirement for the owner to attend an entrepreneurial class or receive consultation from the Small Business Development Center. DISCUSSION - UPTOWN BILL'S SMALL MALL REQUESTING UPFRONT ALLOTMENT OF GRANT Nasby noted a letter from Tom Walz of Uptown Bill's Small Mall requesting payment of the $60,000 three- year grant to prepay 50% of the three-year rent. Walz said that the rental agreement allowed for a three year maximum payment of $120,000 if half of the payment is made now, and the rest on a monthly basis. Walz said that this arrangement will help Uptown Bills Small Mall plan for their expenses as there will be no surprises such as changing lease costs. Motion: Bailey moved to recommend the three-year $60,000 grant be paid up front per the request of the applicant. Elliot seconded the motion. The motion passed on a vote of 3 - 0. DISCUSSION - REQUEST FOR PROPOSAL FOR MARKETING SERVICES Nasby said that the "draft" Marketing Overview that was presented by staff was based on the 2001 branding process for Iowa City sponsored by ICAD. The committee members said they liked many of the ideas in the Marketing Overview. Bailey said that she had gone over the various aspects of the City's web site and she had seen several areas that could be improved. Nasby added that the web is the primary method of collecting information for many businesses and site selection consultants and that web updates were included in the Marketing Overview. There was discussion of a possible publicist with an ICAD and Chamber of Commerce partnership. Lehman said that the Chamber of Commerce Newsletter Page was a potential way to market Iowa City. The Iowa City marketing strategy should include activities, accomplishments and concerns. ADJOURNMENT Board or Commission: Iowa City Council Economic Development Committee ATTENDANCE RECORD YEAR 2004 (March 30, 2004) NAME TERM 1/26/04 2/19/04 3/30/04 4/15/04 5/20/04 6/17/04 7/1/04 8/17/04 9/16/04 10/21/04 11/18/04 EXP. Regenia Bailey 1/2/08 X NM X NM NM NM X Bob Elliott 1/2/08 X NM X NM NM NM X Ernest Lehman 1/2/06 X NM X NM NM NM X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member IP6 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JULY 15, 2004 THE RACK BARBEQUE, 1911 BROADWAY STREET, IOWA CITY Members Present: Erin Barnes, Lori Bears, Matthew Hayek, Jayne Sandier, Jerry Anthony, Shelly Mackel Members Absent: John Deeth, Mark Edwards, William Greazel Staff Present: Tracy Hightshoe, Steve Nasby Public Present: Charlie Eastham CALL MEETING TO ORDER Chairperson Hayek called the meeting to order at 6:05 APPROVAL OF THE MINUTES FROM JUNE17, 2004 In regards to the June 17, 2004 minutes, Mackel stated that she was not marked as absent at the last meeting. Hayek, asked for clarification regarding the second page of the minutes, paragraph four, where is stated: "He said that one complaint stemming from the Lay Assessor's (...)." Hayek asked staff to check if "Lay~' is correct. Motion: Sandier moved to approve the minutes as they are under the condition that staff will check if the term "Lay" is correctly used. Anthony seconded. All in favor; motion passed 6-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA NONE NEW BUSINESS Discussion regarding the selection of FY05 projects to be monitored Mackell asked if the carry over projects that start on September refer to September 2004. Hightshoe answered yes, saying that the money was allocated in the past year, and they are still in the process. The members proceeded to discuss the FY05 projects to be monitored. The results of the selection are as follow: Barnes will monitor: Facility Rehab.-OId Brick December Deposit Assistance Program- Shelter House April Affordable Home Ownership-GICHF (03) December Bears will monitor: Facility Rehab.-Hannah's Blessing Child Care November Operational Expenses- Eagles Flight Youth Program June Hayek will monitor: Operational Expenses-Compeer November Facility Rehab.- NCJC April Wood Resource Center- ICCSD June Affordable Rental- Whispering Garden (FY04) October Sandier will monitor: Operational Expenses-Wheels to Work September Security Camera-DVIP December Aid to Agencies-MECCA, UAY, ESl January Longfellow Manor- GICHF (03) November Housing and Community Development Commission Minutes July 15, 2004 Page 2 Anthony will monitor: Affordable Rental Units- Blooming Garden December Affordable Rental-GICHF (Longfellow) April Affordable Rental Units Peninsula-GICHF (02) October Mackel will monitor: Planning- NCJC October Land Acquisition-Shelter House (FY04) September Small Repair Program- Elder Services Inc. (FY04) September Member present have decided to distribute the rest of the projects to the absent members as follows: Edwards will monitor: Facility Rehab. - United Action for Youth May Housing Rehab. - City of Iowa City May Economic Development Fund- City of Iowa City June Greazel will monitor: Case Management- Free Medical Clinic January Facility Rehab.-Free Lunch Program November Affordable Home Ownership-Habitat for Humanity January Richmond will monitor: Shelter Coordinator- Shelter House January Facility Rehab.- 4Cs Child Care April Transitional Housing- HACAP May OLD BUSINESS Update of Prairie Garden LP Project- Hightshoe stated that they did not hear anything from Burns & Burns. The HCDC gave them 60 days from May 20th to provide some type of plan on how they can proceed with the project. Nothing was submitted and Jesse Burns was present at the event just prior to the HCDC meeting, but was not now present to answer questions. Bears asked whether the option would be to recapture. Hightshoe answered that the City would recapture the funds. They could either terminate for cause, or terminate for convenience. Hightshoe stated that it is sometimes less controversial to terminate for convenience; both parties just agree that the project cannot proceed. She said that either way those HOME funds will come back to the City and they have to be reallocated at some point. Sandier said that some of the Prairie Garden money has been spent. She asked whether there should be a concern that the money should be repaid by a certain time. Nasby answered that if the City terminates by cause, then there will be a specific time frame for the money to be returned. Prairie Garden would get 30 days to cure contract default, which would be no provision of affordable rental housing. Sandier asked that since they (Prairie Garden LP) used the funds to purchase the lots, and if termination by convenience or cause occurs, they just have to give the City a check for the money received, and they can still continue to hold on to the property? Nasby answered that "yes", Prairie Garden could retain the land and repay the City. Sandier stated that one of the concerns she brought up to HCDC 60 days ago was that she was afraid that those lots would go back in the general real estate market. However, it appears there is in fact an option where that might not occur under this situation. Motion: Sandier moved that if there is no response received by July 20th, that HCDC recommend termination by convenience of the funds provided to Burns & Burns for the Garden Prairie Project, and that following a recapture of those funds a special allocation is held. Bears seconded. Bears asked whether this would go public and if it will come before the HCDC and if it goes to the City Council. Hightshoe answered that the Council will have to approve any reallocation. Mackel asked what is the exact amount. Nasby answered that the amount (of the HOME award) was $301,200. Sandier asked if the time frame could be explained in more detail. Nasby said that there will be a negotiation that should not last longer than 30 days, and in that period there could be advertising for new applications in anticipation that the $301,200 will be returned. Nasby said that the applications could get in about the Housing and Community Development Commission Minutes July 15, 2004 Page 3 same time with the check, but this would be a best-case situation. After that there will be a HCDC recommendation that will go before the Council. Next, there will be a public hearing. Hayek asked if there is any sense to wait until next round. Nasby said that would be the Commission and the Council's decision. Motion passed 6-0. MONITORING REPORTS City of Iowa City- Economic Development Fund Nasby stated that last calendar year, 2003, the City Council gave Extend the Dream Foundation (EDF) $60,000 to do a second three-year lease for the Uptown Bill Small Mall. The $60,000 represents 50% of their total occupancy cost over next 3 years. He said that they are going to come up with the other 50% from the proceeds generated by the businesses. It is part of the EDF plan that at the end of this second lease they will be 100% self-sufficient. Nasby said that the City funded EDF the first 3 years for 100% of their occupancy, the second three years is 50%, and the third three years they are on their own. Carry over in the Economic Development Fund from fiscal year 2004 to 2005 was $102,000, and the Council has awarded $25,000 to Oasis Falafel LLC that will start a new restaurant on 206 N. Linn Street. That puts the FY04 ED fund carryover down to $77,000. Nasby also noted that the Englert Theater had just spent their allocation from the ED fund of $75,000 dollars in April, and by the end of the year, the theatre hopes to finish the renovations. ADJOURNMENT HCDC decided to skip the August meeting unless there would be a special meeting to respond to a proposal from Prairie Garden if it were received by July 20. The next meeting would be in September. Chairperson Hayek moved to adjourn. Sandier seconded. Motion passed 6-0. The meeting adjourned at 6:40 PM Minutes submitted by Bogdana Rus s:/pcd/minutes/hcdc/2OO4/hcdc 07-15-04.doc Housing & Community Development Commission Attendance Record 2004 Term Name Expires 01/15 02/18 02/19 03/11 03/18 04/15 05/20 06/17 07/15 08/19 09/16 10/21 11/18 12/16 Jerry Anthony 09/01/05 X X X X X X X O/E X Erin Barnes 09/01/06 X O X X X X X X X Lori Bears 09/01/04 X O X X X X X X X John Deeth 09/01/04 X X X X X O/E O X O/E Mark Edwards 09/01/05 OO X X X X O O O/E O/E William Greazel 09/01/06 X X X X X X O X O/E Matthew Hayek 09/01/04 X X X X X X X X X Miehelle Maekel 09/01/06 X X X X X X X O/E X Jayne Sandier 09/01/05 O O X X X O X X X Key: X : Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JULY 17, 2004, 4:00 P.M. CITY HALL CONFERENCE ROOM MEMBERS PRESENT: Randy Hartwig, John Krstenansky, John Staley, Daniel Clay MEMBERS ABSENT: Carl Williams STAFF PRESENT: Sue Dulek, Ron O'Neil OTHERS PRESENT: None CALL TO ORDER: Chairperson Hartwig called to order at 4:00 P.M. PUBLIC DISCUSSION NOT ON THE AGENDA: None ITEMS FOR DISCUSSION/ACTION: Airport Budget- Hartwig said the issue to be discussed is the airport budget, specifically as it relates to the Airport Manager's position. Clay indicated the budget must be reduced. The only item amenable to reduction in his opinion was the personnel line. Clay suggested reducing the Airport Manager position from the present full time to 40% and no benefits effective November 1. John Staley agreed there isn't much else to cut except personnel. Hartwig said the present situation at the airport cannot support the present personnel costs. John Krstenansky said we need to prioritize the activities of the manager's position. Ron O'Neil replied that he was shocked. He questioned if the Council needed to approve any reduction of positions. Sue Dulek replied'they did not; the manager is employed at the will of the Commission. Ron O'Neil said that in the recent past a Commission member had tried to make a deal to remove the Airport Manager; that this made the Council irate at the Commission. He said that the Commission is mistaken if it thinks this is just about money. John Krstenansky replied that the Council will do what they think best and the Commission also must do what it feels is best. He said the Commission must look at the present situation like a business and aim for self-sufficiency as much as possible; any business gets its expenses in line first - personnel cost are 1/3 of the budget. Dan Clay moved and John Krstenansky seconded to terminate the present contract of the Airport Manager effective 10-31-04. The motion carried 4-0. Dan Clay moved and John Staley seconded to offer Ron O'Neil a contract for 40% of full time with no benefits effective 11-1-04. Motion carried 4-0. ADJOURNMENT: Meeting was adjourned at 4:20 Randy Hartwig, Chairperson MINUTES PRELIMINARY ~ IOWA CiTY PUBLIC ART ADVISORY COMMITTEE THURSDAY, JULY 29, 2004, 3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Charles Felling, Rick Fosse, James Hemsley, Mark Seabold, Terry Trueblood, Emily Walsh Absent: None Staff Present: Karin Franklin, Marcia Klingaman Visitors Present: Ruth Baker, Helen Jahnke, Nancy Zemblidge (Benton Hill Park Residents) Call to Order Charles Felling called the meeting to order at 3:30 p.m. Public discussion of any item not on the agenda There was no discussion. Consideration of the Minutes of July 1,2004 Meeting Motion: A motion was made by Rick Fosse, seconded by Emily Walsh, to approve the Minutes. The motion carried. Presentations of proposals for the Benton Hill Park entryway project John Coyne - Iowa City John Coyne presented an example of his work, the Black Angel, which is on display in the Ped Mall. The Black Angel is made of cast aluminum with a steel armature. It is designed to take any kind of stress. Coyne proposes using the same materials for the Benton Hill entryway. The surface finish of the arch will have the same kind of patination as the Black Angel. Coyne would bring out the silvers in the aluminum, resulting in reflective surfaces. The process is going into a matte gray to a black, from a black all the way through the scale to a reflective silver. The arch is a complex form, but a simple design. It is 10 feet high to the bottom of the Benton Hill Park lettered area and 14 feet at the widest point between the pillars. Coyne will cast the aluminum components in either 5-foot sections or 3-foot sections. Each section is fitted around and attached to the pipe. Components are welded together and the seam of weld would be seamless. The archway would be fabricated in sections and arrive at the site in one piece. For maintenance purposes, he will apply four or five coats of an industrial lacquer. Coyne will contract out the aluminum casting, cement work, and the transport and assistance with the installation. A November 1st deadline is conceivable, but a spring deadline would be more realistic. Steve Maxon and Doris Parks, Max-Cast Inc. - Kalona Max-Cast displayed a scale model of their proposed entryway. The bowed arch is made of cor-ten steel, chosen for its corrosion resistance. Cor-ten is also more organic looking with less of a satin finish and a color that would go well with the brick-colored pillars, the greenery and the bronze elements of the piece. The "Benton Hill Park" lettering is made of bronze plate and treated with a green patina. The lettering appears in a recessed area in the front of the arch. The archway is approximately 15 feet high, 20 feet wide and 2 feet thick at the thickest point. The arch is bolted to two 10-foot high concrete pillars that are reinforced with cor-ten steel rods. Concrete would be poured, on site, into %" plywood forms, embedded in 2x3' steel-reinforced footings. Most likely, the joints between the pillars and arch would be bolted into the pillars, welded into the steel rods, with a steel plate to allow access to the framework. A fish-scale design of poured concrete, reminiscent of the house that once stood in the area, would be applied on the inside of the plywood forms. Terra Cotta stain is added to the concrete mixture, rather than being treated later with a stain. A sealer would be applied to the pillars. Max-Cast proposed embedding six 4"x4" bronze nature plaques on the four sides and the two back sides of the pillars. Two 8"x10" plaques referring to the history of the Benton Hill Park area would appear on the front side of the pillars. Iowa City Public Art Advisory Committee Minutes July 29, 2004 Page 2 There was concern that the cor-ten could create stain problems. Max-Cast would fabricate the piece at their shop. The materials priced out at just under $10,000. The November 1st deadline is feasible. .(Emily Walsh left the meeting at this point) Joseph Prescher- Iowa City The archway design consists of three elements; steel, cast concrete and cast bronze. Elements of the archway include two 12-foot high cast-concrete posts in the form of stylized stems. There is a concrete birdhouse at the top of each post with cast bronze and iron petal motifs beginning at about 11 feet high. Wings are an addition to the original design and are cast in concrete. Ideally, the birdhouses would be functional and the cast concrete caps removable for cleaning. A light fixture could be placed atop the birdcages by running conduit up through the concrete pillars and a section of the birdhouse, through the top cap. The lighting could make it more difficult to clean the houses. The span piece is made of beaded cut steel. The front of the arch has a cast piece holding the name of the park and a central plaque with a Smiling Sun cast in bronze, represented as feminine. A Smiling Moon is on the reverse side, cast in aluminum, represented as masculine. Prescher proposed that the Moon side have a quote, such as "Walk in Beauty" or "Walk in Truth." The wings and sun face are perforated. He is open for suggestions on what typeface to use. In line with the current trend in Iowa City for Victorian and art nouveau styles, he is considering the steel as dark green and the concrete colored, perhaps in a stone shade. Prescher has not worked at this scale before. He will fabricate the molds and has contractors, who do have experience workinq at this scale, to pour the concrete, cast the steel, bronze and aluminum and cut the steel. A November 1'~t deadline is feasible. The committee would like pricing information and more detail on color renderings and on engineering aspects, e.g. how much wind load can the reinforced steel sustain, the stress loads for concrete, bolting and plates. JC MacQueen - Iowa City (not in attendance) The committee reviewed two sketches from his website for the entryway. The committee agreed to limit their selection to the three invited artists. Discussion of preferred artist for Benton Hill Park entry project Following discussion, the committee and the Benton Hill Park residents ranked the artists' proposals. A majority felt the Coyne piece was interesting but not appropriate for this site. The organice shapes and features of the Prescher piece were favored over the historic features and more rigid form of the Max- Cast proposal. The majority selected Joe Prescher for the project. Committee Time/Other business Karin and Marcia will meet with Prescher to discuss details of the project and the contract. The contract can be presented to the Council on August 31, or September 14. The committee will aim for a project completion in the spring of 2005. The project budget is $30,000; $10,000 from the Park Project budget and $20,000 from Public Art. There will be no meeting on August 5th because the artists submitting proposals for the Peninsula Project are not ready. The next meeting will be September 2nd' Adjournment There being no further business to come before the Committee, the meeting adjourned at approximately 5:30 p.m. s:lpcdlrninuteslpublic artJ2004/allO7-29-O4.doc Public Art Advisory Committee Attendance Record 2004 TerlTl Name Expires 01/08 02/05 03/04 04/01 05/06 05/20 06/03 07/01 07/29 08/05 09/02 10/07 11/04 12/02 Barbara Camillo 01/01/05 O X X X X X O/E X X Charles Felling 01/01/06 X X X X X X O/E X X Rick Fosse X X O X O/E X X X X James Hemsley 01/01/06 O O X X O/E O/E O/E O/E X Mark Seabold 01/01/07 X X O X X X X X X Terry Trueblood X X X X X O/E X O/E X Emily Carter Walsh 01/01/05 0 X X X X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES SCATTERED SITE HOUSiNG TASKFORCE AUGUST 16, 2004 CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Matthew Hayek, Jan Left, Jan Peterson, Joan VandenBerg MEMBERS ABSENT: Darlene Clausen, Sally Stutsman STAFF PRESENT: Robin Butler, Tracy Hightshoe, Steve Long, Steve Rackis OTHERS PRESENT: Charles Eastham CALL TO ORDER: Hayek called the meeting to order at 5:10 p.m. New information from Steven Rackis, Iowa City Housing Authority, was distributed. He noted that the information is in response to questions from the last meeting. Clarification of definitions Applicant: Person who has applied for assistance and is currently on the Iowa City Housing Authority (ICHA) waiting list. Active Participant: Person who is currently getting assistance. They are under a private lease and the ICHA is paying a Housing Assistance Payment (HAP) to the landlord. Inactive Participant: Person who once received assistance, but the ICHA is no longer paying a Housing Assistance Payment (HAP) for that client. Client remains in the ICHA computer system, but is not active. Presentation by Wells Fargo Home Mortgage (Jayne Sandler) 1. Introduction Thanks for invitation to speak Been in Iowa City for 9 years In 2003, Wells Fargo was involved in 25% of local home transactions 2. Trends in Home Ownership Have seen an increase in number of people able to purchase homes. Iowa City has a rotating community. If here for more than three years, many people decide to purchase home. - Wells Fargo wants as many people to buy as possible. A renter is a potential homebuyer. 3. Programs at Wells Fargo Wells Fargo has over 1,400 loan programs General home ownership programs include: CPA (Community Program Assistance) down payment; Iowa Finance Authority Bonds, forgivable grants; and general down payment assistance programs. Types of people looking to purchase a home & types of programs available (a) Good to excellent credit, and has down payment - smallest group (b) Good credit, and has down payment - All sorts of programs available, including 100% financing, help with closing costs, and seller aid in closing costs. (c) Bad credit, and has down payment - Increasing number of people who have no credit established - Try to establish non-traditional credit, i.e. cell phone or medical bills, churches, family members (d) Bad credit, and has no down payment - Homebuyers education programs to remove obstacles that prevent person from buying home, credit counseling, bankruptcy counseling 4. Other Loan Programs - FHA Loans. More health and safety requirements for borrower, i.e. lead based paint inside and outside home, insulation - Iowa Bonds. Special financing via FHA or conventional loans. 5. Impact of Home Loaning on Scattered Sites - Doesn't matter to Wells Fargo where a home is located, as long as home meets appraised value. 6. Impact of Appraisal Home purchase must include comparables. Look in 1/2 mile radius of home for other purchases within 6 months. If cannot find any homes that have sold, extend radius out to 1 mile. If still no sales comparable, extend radius further out. Possible scattered site impact: If appraiser has to go outside 1/2 radius, then can lead to decrease in property appraisal. Ability to find comparables will depend on time of year. Times more homes sold, more likely to find a comparable. Can adjust comparables if there is not an exact matching house type with in radius. Example of impact: One builds a new 1,200 square foot affordable home in Walnut Ridge. No comparable homes within 1/2 mile radius, so keep extending radius until a comparable is found. The price of the homes is likely to decrease as radius is extended. Who does this scenario hurt? Person building the home needs to know that the unit will appraise for at least as much as what they put in the house. Therefore, builder might not want to build affordable housing in a non-affordable neighborhood. Person looking for home in lower price range may need services--for example, bus service--not available in an area such as Walnut Ridge. (Although many mobile home parks don't have bus service.) 7. Socio-Economic Questions There is an increase of people buying homes. Does that hold true for all socio- economic groups? (Asked by Matt Hayek) - Wells Fargo seeing an increase of LMI (low to moderate income) borrowers - Very few under 60-70% median income; none below 50% - If less than 20% down, split into 2 loans and PMI (Private Mortgage Insurance) mandated. Congress trying make possible to deduct PMI on taxes. Not passed yet. Less down payment, the more PMI. Our community has very few foreclosures. 2 Via Community Reinvestment Act, banks and lenders must reinvest back into their community, thus make loans available for affordable housing. Are there any programs that target under 80% LMI? (Asked by Matt Hayek) National Home Ownership Emerging Markets Program. Wells Fargo will look at secondary income and unreported forms of income (i.e. cleaning houses and being paid cash) and co-signers that don't live in unit. Debt ratio can go up to 55% of gross income. Problem becomes people being able to afford upkeep of home once they have purchased it. Credit scores can be as low as 580 Credit scores range from 300 to 850. 740: Excellent 680: Good 580-640: Marginal Have people in 70-80% of median income range done better in home buying in Iowa City? (Asked by Matt Hayek) Yes. Interest rates helping market. People able to buy more home for their money. Changes in debt definitions. Year 1/2 ago, if student loans in deferment for a year, didn't count as debt in a conventional loan. Under 70% LMI, Wells Fargo thinks prices them out of home ownership. Getting harder to find less priced homes in outlining areas. Seems rare to find a home in Iowa City for $85,000 to $105,000. Catch 22: affluent people able to buy homes, and therefore driving prices up. Many affluent people purchasing affordable homes for rentals. Rental market hurting a little this past year. Do you give loans for manufactured homes? (Asked by Don Anciaux) Manufactured homes: Brought to site could have axles and wheels. To qualify for a loan it must not have axles and wheels. Modular Home: Can be loaned on Mobile Home: Can not be real estate loan, instead is a personal property loan. Distribution of Scattered Sites Research Material 1. New information distributed. Not everything, but getting close. 2. 250 pages compiled by city staff, including issues, case studies, impact of Section 8 vouchers, and media articles. Committee Planning for Upcoming Meetings 1. Proposed scheduled passed out. 2. Discussion about proposed schedule. 3. Issues and Questions Raised How do Task Force members synthesize all the information being presented? At what point do Task Force members synthesize the materials? Before all materials and presenters are done, or after? When should deliberations begin? Before all materials and presenters are done, or after? What is City Council looking for from the Task Force? What should the final product look like? What constitutes a problem? How does the Task Force define the problem? Does the problem need defining? How do we know we have a problem? Jerry Anthony gave the example that if the Task Force suggests that builders will have to make 4 out of every 100 units affordable, the builders will be up in arms, and the Task Force needs to have a defense. How does Task Force define problems without defining them too narrowly? Tracy Hightshoe pointed out that needs are very broad. Both HACAP and GICHF have affordable housing, but serve different needs. Federal government defines a housing concentration when there are over 2,000 units within a certain area. By this definition, Iowa City does not have a concentration problem. - Steve Rackis raised the questions: is there a concentration problem or a density problem? - Don Anciaux raised the question: Is the City responsible for providing housing? Does assisted housing increase market rents? Steve Rackis pointed out that assisted housing rents are limited by a household's income and rents must meet a rent reasonableness comparison. In many cases landlords actually lower rents to accommodate Section 8 parameters. Jan Peterson raised the question: The school initially raised this as a problem. Are other groups having problems too? She also stated that the impact of concentration is the possible problem, not the concentration itself. Neighborhood Council will present on September 20th. The Council is made up of representatives of 20-30 neighborhood associations. Steve Long pointed out that neighborhood associations often form in response to a problem or issue. Matt Hayek reported that staff is compiling crime statistics. Steve Nasby is working on getting census data on demographics Don Anciaux questioned whether Task Force had map of school districts with low- income housing shown. Steve Rackis suggested that Task Force might want to evaluate statistical boundaries instead of school boundaries. That way committee can get comparable and parallel data. Tracy Hightshoe pointed out that committee needs to be aware of slight changes. For example, Weber looks low income because of Pheasant Ridge, but can one say that Weber is low income? 4. Conclusions & Actions To give more time for deliberations may limit time of presenters on August 30th. Deliberations should not begin until finished with presenters. There will be two public hearings: one pre-findings and recommendations, and one-post findings and recommendations. Sub-committee to write report to be posted to the public via city web site. Public hearing needs to be posted at least 24 hours prior, but preferably a week prior. - Don Anciaux suggested that members go back to the Task Force charter and review duties. - Proposed future schedule looks unrealistic at this time. Task Force may need to extend out to the end of January/early February. Housing Commission funding goes into high gear in March, so Task Force needs to be complete prior to March. 4 - First half of schedule possible. Will review schedule at the October 18th meeting. - Joan Vandenberg, Matt Hayek and Steve Nasby to create an outline, or study guide to the materials handed out to Task Force. - Task Force members should try to have readings complete by September 20th. - Need to be careful of rules and regulations of Task Force, thus Task Force members should email Matt with questions instead of communicating with each other directly. - Matt Hayek encouraged Task Force members to not stress too much. Need to identify if there is a problem, and ifa problem then make some basic recommendations to City Council. Council is not looking for specific policy recommendations; instead they are looking for broader issues. At the Task Force's request, Matt will speak to staff about city staff presenting their opinions on this topic. Tracy Hightshoe raised the concern of giving the impression of city staff leading the charge. Adiournment Motion to adjourn: Joan Vandenberg. Second: Jan Leff. Motion Passed 6-0. Meeting adjourned at 6:52 p.m. Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10/04 10/18 11/01 11/15 12/06 12/20 D. Anciaux X X X X X O/E O/E X X J. Anthony X O/E X X X X O/E X X D. Clausen X X X X X X X X O/E M. Hayek X X X X X X X X X J. Left X X X X X X X X X J. Peterson X X X X O/E X X O/E X S. Stutsman O/E X X X X O/E X O/E O/E VandenBerg X X X X X X X X X Key: X = Present O = Absent O/E Absent/Excused NM - No Meeting ..... Not a Member MINUTES DRAFT CHARTER REVIEW COMMISSION THURSDAY, AUGUST 26, 2004 - 7:30 AM HARVAT HALL, CITY HALL Members Present: Andy Chappell, Penny Davidsen, Karen Kubby, Vicki Lensing, Naomi Novick, Lynn Rower, William Sneppel, Chair; Kevin Werner, and Nate Green Staff Present: Marian Kerr, Eleanor Dilkes CALL TO ORDER Chairperson Sueppel called the meeting to order at 7:30 AM. APPROVE MINUTES OF AUGUST 11, 2004 Sueppel asked if everyone had reviewed the minutes. There were no additions, corrections, or deletions. MOTION: Novick moved to accept the August 11, 2004, minutes as written. Chappell seconded. Motion carried. PUBLIC COMMENT None. REVIEW CHARTER Chairperson Sueppel stated that they would start today's review process with Article VII, Initiative and Referendum. He first asked the Commission members if they approve the idea of keeping Initiative and Referendum as part of the City's Charter. The members all agreed that it should be kept part of the Charter. He then asked if anyone had any comments thus far. Kubby stated that she has concerns about the "benchmarks" being used. Rowat asked if other city charters do not have Initiative and Referendum in them, or if there is some other process available that the Commission should perhaps consider. Kubby said she has made up a chart with other cities charters, but she forgot to bring it today. Discussion turned to the type of government that Iowa City has, and how it differs from other cities. Discussion concluded that of the four Home Rule Charter cities in Iowa only Iowa City and Clinton have initiative and referendum provisions. Davidsen stated that she recently reviewed the original Charter information, and that this section was considered a vital part of the Charter, even back then. Discussion turned to Section 7.01, General Provisions (A) Authority, and the difference between qualified and eligible voters. Sueppel asked about Initiatives, and how the City handles these when first received. Dilkes stated that she waits until there has been a filing before she gives her opinion on whether she thinks the issue is subject to Initiative or Referendum. Karr gave background on how the process starts, and the time she spends letting the petitioner know the process. She also gave some examples of petitions and affidavits, and she noted that she has a timeline for the members to review, so they can better understand the process. Charter Review Commission August 26, 2004 Page 2 Sueppel then asked if Capital Projects should ever be subject to initiative and referendum. Dilkes stated that the minutes of the original Charter Commission show that the model Charter had an exclusion for Capital Projects. Discussion turned to why this was done. Chappell noted that the May 8, 1973, minutes on page 2, third paragraph, explains the thinking at that time. It was felt that Capital Improvements were a controversial issue, and that the Council at that time would have to "prove to the public that their taxes were well spent." He further read the minutes to the members, and various members added their opinions. Dilkes gave an example of a previous issue, where a request to delete a project from the capital improvements plan, a planning project for capital projects, came about. Sueppel asked if Dilkes had any concerns about the present definition of Initiative, and she stated she did not. Kubby turned the discussion to whether qualified (registered) or eligible voters should be required to sign the petitions. Karr gave history on the request for updated voter rolls, and how without the optional birthdate on a petition, it can be hard to prove someone is eligible. Rowat stated that he feels that if someone wants to participate in the governmental process, there is nothing wrong with expecting them to be registered voters. He further stated that if they have not registered, but want to enter into the process of government, they can easily get a form to register. Green noted that many of the University of Iowa population do not become registered voters here, as they want to keep their registration in their home state. Sueppel stated that by requiring people to be qualified voters, it increases the registration of voters. Novick stated that State law says you can be on the ballot without being a registered voter. Chappell indicated he originally was inclined to favor the requirement that those signing be registered (qualified), but noted that State law often requires petition to be signed only by eligible voters. Kubby stated that she feels if people can be part of the petition process, it helps to stir their interest in elections, etc. She would like to see the public more involved. The discussion next turned to the process by which the City Clerk knows who is a registered voter, and how someone becomes a registered voter. Sueppel asked if anyone wanted to vote on any of these issues at this time, and the members stated they would like to review further. Sueppel asked if the language of Initiative is acceptable then to the Commission. He then asked about Referendum, stating it's the same thing. Davidsen asked if there's a difference with resolution, and Dilkes explained its inclusion. Kubby asked if just a section of an ordinance can be changed, or if the entire ordinance has to be changed. Rowat asked why there are definitions in this section, as well as at the beginning of the Charter. Discussion turned to the difference between administrative issues and legislative issues. Dilkes gave an example of a Supreme Court case, and how a certain case played out on this issue. Dilkes stated that the question of legislative versus administrative can be very difficult to ascertain. Novick asked if it would be wise to reword this definition, and Charter Review Commission August 26, 2004 Page 3 Dilkes stated that that would be a policy decision for the Commission to make. The suggestion of "ordinance or resolution" was made, and discussion turned to how one change in the Charter can affect the rest of the Charter. Novick restated her question, and said that in (1) Initiative and (2) Referendum, they could say they would use this initiative and referendum to allow the voters to delete or add an ordinance, or resolution. Sueppel asked if that clarifies it better. Kubby asked about the CIP plan and if it was adopted by resolution. Dilkes stated that by adding "resolution" she does not feel this gives them any better clarification. Kubby stated that it does get rid of two different definitions, and would make it clearer to the "average" citizen. Green asked for an example of what the Commission would be recommending. (TAPE ENDS) Dilkes brought up "measures" and suggested they use this wording, instead of "ordinance" as that would make this section more consistent with the language used in State Code and the definition section of the Charter. Sueppel agreed that this might be a good idea, and he then discussed the differences between motions, ordinances, measures, etc. Kubby asked if this change to use the word "measure" would be a "housekeeping" change, or would it effect any other portions of the Charter. Dilkes suggested that they would need to define what "measure" is, such as "within this article, measure means an action of a legislative measure, however designated." This would then not change the definition at all. Karr asked why they needed separate definitions in the Charter, when "measure" is already in there. Dilkes responded that they need to get the "legislative nature" in there. Sueppel asked the members if they would like to have Dilkes draft what she thinks would be appropriate for this change, and then they could all discuss it at the next meeting. Lensing asked if Dilkes could further clarify "plan" when she does her draft. Dilkes stated that the issue she raised earlier regarding capital projects would be best addressed under the "exclusions" section. The discussion turned to B. Limitations. Sueppel asked if anyone had any questions on this section. Novick questioned (k) Amendments affecting the City Zoning Ordinance, except those affecting a tract of land two acres or more in size. She wanted to know if this was State Code or not. Dilkes explained the State Code provisions on zoning, and her feeling that this specific exclusion had big problems with it. Discussion turned to possible problems with this, and Chappell stated that he was trying to find where this specific wording came from. The discussion also touched on State requirements versus City requirements. Lensing brought up emergency ordinances, and asked why it was not in the exclusion list. Chappell stated that the original Charter Review Commission removed this from the list in the model charter, but he is unsure of the reasoning. Discussion turned to the first Charter Review Commission, and whether this issue was part of the Charter at that time. Chappell asked if they were at the point where they wanted to propose language to change (j) Amendments to this Charter. Sueppel stated that he would suggest wording of"Amendments to the City Zoning Ordinance." Chappell asked if this would cover the Comprehensive Plan also. Sueppel stated that by adding "Comprehensive Plan" he feels it covers these issues. Sueppel asked the members if there were any other discussions on (a) through (k), and Dilkes Charter Review Commission August 26, 2004 Page 4 again noted that clarification as to when a capital project went from plan to execution was necessary. Dilkes then suggested that it might be helpful to have staff from Public Works come and explain the process to the members. The discussion started to wrap up as 9:00 AM approached. Dilkes asked the members if they want further information, and members gave feedback on having staff attend the next meeting. FUTURE MEETING SCHEDULE Future meetings were set for September 8, 27, and 29, starting at 7:00 AM, and running until 9:30 AM. For October, meeting dates are 13, 20, and 27, also from 7:00 AM until 9:30 AM. Members were encouraged to let Kan: know of their schedules, and any changes that take place. Chairperson Sueppel asked that all members come to meetings prepared to review the material so they can continue moving at a good pace. The City Council deadline for this Commission is May 4, 2005, with the plan to present to the Council in March. It is hoped to have the public hearings after the first of the year. ADJOURNMENT MOTION: Davidsen moved for adjournment of the meeting at 9:25 AM; seconded by Rowat. Motion carried.