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Home My WebLink About1996-08-27 Info PacketCITY OF I0 I, VA CITY INFORMATION PACKET August 16, 1996 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPl 1 IP12 IP13 IP14 IP15 IP16 IP17 IP18 Memorandum from Memorandum from Memorandum from Memorandum from Memorandum from Memorandum from City Manager: City Manager: City Manager: City Manager: City Manager: City Attorney: Goal Setting Session - September 17 Cemetery - Debt Federal and State Grants Camp Cardinal St. Patrick's - Parking Facility Negotiations Vacation o Absence from Office Memorandum from Director Planning & Community Development: Marketing Request for Proposal (RFP) Memorandum from City Clerk: September and October Meetings Memorandum from Director Public Works to City Manager: Williams Pipeline Relocation Memorandum from JCCOG Assistant Transportation Planner to Near Northside Bike Racks Letter from Mayor to Beverly Jensen: Service to City Letter from DTA Executive Director to Sandi Pickup: Family Fun Day Memorandum from Sgt. Brotherton to Lt. Fort: Downtown Pedestrian Mall Letter from Kathy Rios to Police Chief: Experience with Officer Census Press Release Agenda for September 3 Council on Disability Rights and Education meeting .area, 64- a City Manager: Agenda for August 12, 1996, informal meeting of the Johnson County Board of~:~S~ Supervisors Agenda for August 12, 1996, formal meeting of the Johnson County Board of,~__ Supervisors City of Iowa City MEMORANDUM Date: August 15, 1996 To: City Council From: City Manager Re: Goal Setting Session -- September 17 The Council has set aside Tuesday, September 17, from 3:00 to 8:00 p.m. for the purpose of a goal setting session. You have indicated your interest in having an outside facilitator for this session. I have discussed this matter with people who are experienced in facilitation and was asked a number of very specific questions which I think are relevant to our interests. Specifically I indicated the Council was not interested in merely developing a list of issues or concerns but was looking for something more substantive -- notably setting priorities. It was suggested that a five-hour session is simply not enough time to develop the necessary values, vision, and general direction from the City Council prior to the establishment of any specific goals, the resulting strategies, and then priorities. The five-hour time period may certainly provide us with an opportunity to develop a list and possibly some priorities on issues. However, if sufficient groundwork is to be established for an outside facilitator unfamiliar with our community and your interests/history, it will simply take more time than five hours. There exists among the Council a significant philosophical divergence of opinion with respect to the role -- let alone direction of our government. I believe we would need to confirm visions/values if we are going to have an effective goal-setting process. There appears to be no right way to conduct a goal-setting process; however, we must have some agreement on what we hope to achieve, that is, what direction we need to give an outside facilitator. Facilitators have suggested, and my recent training would confirm, that such a session must have sufficient, uninterrupted time, and preferably away from the usual work environment (another way of saying a retreat) but, above all, the reason for the session (expectations) must be understood and agreed to in advance by all. I do not believe we have such an understanding, particularly with the short period of time you have allotted. If the session is to identify issues and setting of priorities, I believe I can assist you in such a discus- sion. The more high-profile facilitators are booked months in advance and can be costly. However, if you plan on committing a longer period of time, than the outside facilitation makes sense. 2 Our regularly scheduled work sessions are filled with current issues. In order to allow a productive use of the meeting time set aside for the 17th, I can suggest to you a number of other issues which will likely require your attention and time should be allotted for discussion. A review of Council interests/goals and any other direct!on you might wish to offer in the preparation of the upcoming budget. There was an expressed interest in setting aside time to offer ideas/suggestions, etc. to help me in preparation of budget recom- mendations. A capital review session, that is identification of our capital projects, explanation of the projects as proposed, a review of priorities and the development of an outline for our seven year plan. A downtown strategy discussion (brain storming), that is identificat!on of all of the pertinent issues associated with downtown and how we might best address these issues. I have attached a copy of our Beyond 2000 Vision statement which I believe identifies many of the issues relevant to vision and value statements by the City Council. Goals are also identified. This document identifies "where" we would like to take our community. A review of this document, establishing priorities from amongst these visions and goals could also be a productive session. My concern is there appears to be some consensus on "where"; however, we get bogged down in "how." With a review of the visions, identification of goals, we could set priorities and possibly have time to discuss the "how." It is in "how" that I see the strongest philosophical differences among Council members. I have expressed my concerns to the Mayor and she asked that I prepare this memorandum outlining my concerns. Hopefully we can proceed with a productive session on the 17th but I must again reiterate that without a clear consensus by the City Council on what we hope to achieve, it will likely take far more time than a five-hour period to sor~ out your issues/concerns and then shape a direction. I would like your thoughts as soon as practical. I have also enclosed the last facilitated discussion report. This is what I assumed you did not want. mgr~gaalsel~amo City of Iowa City Strategic Planning January, 1994 Summary Report Complied by Tim J. Shields Institute of Public Affairs The University of Iowa City of Iowa City Strategic Planning Aqenda 1. Discuss processes A. Styles of communication Methods of communication Council role D. Follow-up activities E. Sharing perspectives 2. Identify key issues 3. Develop clarity of direction for staff City of Iowa City Strategic Planning Team A Ireements 1. The team reached a general understanding of the utilization of the Monday ~nt~onnal Workshop (to include "time deadlines"). 2. The team agreed to meet six times a year in an informal session for the purpose of council discussion and analysis. Session goals: n Longer term issue analysis b. More general council discussions c. Analyzing council effectiveness and teamwork /L Specific strategic issue in-depth analysis 3. The team agreed on the use of one-on-one discussions within specific parameters. 4. The team reached a general understanding on the use of council time in their reg~l~r and informal agendas. 5. The team reached a basic agreement on the Mayor's role, (i.e., primarily a faciiltator role). ~ Move the discussion b, Does not limit the agenda/discussion c. Maintains discussion openness/solicits ideas/comments d. Assists in b~ilding consensus e. Reads statements of absent members 6. The team agreed that the council will discuss public input needs and processes situationally, (i.e., council will provide staff guifl~,~ce in this area as issues arise and as early as possible in the decision making process). 7. The team agreed to conduct an evaluation of processes and teamwork at an info,-~ual session, (i.e., six months). City of Iowa City Strategic Planning Key Issues The council iden~ed key issues facing the city in the next twO- t~ee years, as follows: 1. Transit a Funding b. Routes/Level of services c. Fares d. SEATS e. Parking 2. Automobfies and alternative modes of transportation on level playing field, (e.g., street plans, parking). 3, Affordable housing {Impact of city policies and actions) 4. Solid waste a Rates b. Methods c. Recycling d. Education e. Marketing f. Toxics 5. Airport 6. Residential/Non-residential development balance 7. Environmental protection (sensitive area) 8. Land use and zoning (growth) 9. Intergovernmental relations (local) 10. Affordable and sustainable public services. (e.g., water) 1 1. Melrose Avenue 12. Open Spaces Ordinance 1:3. Fringe area decisions 14. Sust:~inable human services/programs 15. Greater citizen participation, (e.g., neighborhood associations) 16. Library expansion 17. Protecting older neighborhoods (to include historic preservation) 18. Cultural Center 19. Maintaining downtown viability, (e.g., more vibrant) 20. Definition of family policy 21. Neighborhood development policies (i.e., more compact) 22. Crime/Public safety 23. Park development 24. ADA implementation 25. Teamwork 26. Comprehensive Plan review a "Policy statements without tools" b. Update 27. Infrastructure maintenance 28. Economic growth policy 29. Flood control and P]aning/Flood response 30. Traffic management 31. Fiscal policies 32. Cable franchise 33. State relations 34. Innovative corr~-nunication methods to and with the public 35. Water plant City of Iowa City Strategic Planning Rationale for Public Input Processes In a discussion of public input processes, the councfi identified a number of reasons for utilizing e~b~nced public input processes, as follows: 1. Provide fair and reasonable access for citizens. 2. Create perception and reality of openness. 3. Expand decision-making processes. 4. Solicit knowledge/expertise. 5. Consider diverse opinions, 6. Realize values of representative democracy. 7. Increase efficiency of decision-making. 8. Help In justifying decisions. 9. Prevent eleventh hour input by affected citizens. City of Iowa City Strategic Planning Elements of Council E~fectiveness The co~,,~eil discussed the various elements of an effective council as fonows: l) Listens to public 2. Makes decisions (even when controversial) 3. Frames issues 4. Communicates with the public 5. Fiscal]y responsible 6. Demonstrates honesty and integrity 7. Maintains public awareness 8. Openness ("transparent government") 9. Accessibility 10. Stays informed 11. Teamwork with staff 12. Examines alternatives 13. Sets policy direction 14, Achieves and communicates a sense of council direction 15. Utilizes good meeting management techniques Capitalizes on group differences 17. Time]Jness of decision making 18. Good council/staff interaction 19. Conducts evaluations of decisions 20. Knowledgeable of city services 21. Works with city manager 22. Achieves role clarity 23. Operates with well understood group norms 24. Follows processes 25. Maintains balanced views 26. Trust amongst members and with sta~ 27. Achieves a level of camaraderie The CiD of' [,",wa C[n, provldcs the (oundatlon r~spondmg to human need>, being ethically accountMfic, ~nd makm~ dcci~ton~ for ~h¢ ~rea~¢r ~ood Our commumt~ encourages the We embrace hk--Ion~ educamm, deccn~ hm~smg. FL'Z~"cIFdJH~q work, and our quahty of life, Ctff' supported sotre[ scrx ~ccs qua/it)' (>/' l/fie. The quality. a,ld ',.viii cormnut to he L~tlJY~lllC'~] by a balanccd, mulmmodal system for the transportanon of people. This ,~ a system which will accommodate motor veMclcs. pubhc transm b~cvclcs general cnhanccd by having readily avadahlc (re~ght the future. the (]ty shtmld pay increased attcnnon recreauonal and educauonal activmcs ~ cncouragin~ the diz,e;'sificatir.z z'i[)rclnt cco.omy through changing ccononlic ,o~d,,,,,,,~. ,,.h,k. p,,,,.,a,,,g quality skdl~ and ¢ducamm lcvd~, enco mt~mg hnkage~ find materials and markets m The local and cnhancmg fistally rcspon,dfic and s[~cta!l)' clean, non-poilunn~ mdu~tnc~. [o,.va Ctty ha~ a start and national reputation for it.,, quahry of ht¢. To enhance th~ reputation the C~ty for learning and growd~ to all c~t~zens. Cultme, human dexclopment and the arts mu~t bca services rela~ed to culture, human devciopmcn~ ,red to the varied needs and rotcrests ot a dwcrsc 7'O~qOllt'C(~S of The Umvcrs~ty of Iowa - and env,ronme.t for creaHve cndcator,. Our vie/on i~ to cnh,mcc the quahty of hfc suff~ctcnt parkland, fatdines anti trads to ,a indoor amf oz~tdoor access//de and afR,rd,qNc. Iowa C~ty will be known ns a commumty tl~at keepq irq people and tts environment free/3-o.z harm ,,.a Throngh the C~ty departments charged w~th pubhc safety, resources will be d~rectcd toward cducauon, prel,ei~ti()II and enforcemere to enhance the quahzy of hfc m Iowa (hty. JoJmson (:Otlllt?l.mtl County regina. It ~ a c,ry composed of d/verse indzv~duals a l '~td[ dmvntl,wn. a healthy ccon,")my. ~.af¢ neighborhoods. and diversity mtts people. As Iowa protcct,ng the cnvtrorm,t. nt; cncouragmg ~]i[ '6'l'S/t~' safe community to all irx cmzcn~. 6'ttl[)I'lIC'1tt~ /.U'C$(~I'iI(~ the clU-'s quality of llfe by providing all of which h.lve ~haped lo~a C~ty'~ titlib/lie' ('/?~11'~IC'LL't'. Fun,re c,ty dcvelopmcn~ should cherish illld uc~glfi~orhoods. whfie :. wiud~arc itltlOZ'(l~Jl'e: " " ~: . aml dcvelopn~cnt ~J the commtmity should bc Iowa City h,'~'. bcen rt'cogn,ied for its toward a qu.thty OlVlrOll~llcllt. The CoIlllllUlllly wllJ stm'c toward: a high Jevel of community cooperative cnv,ronmcntal / t'otc'ct/o/z etforts including pubhopr~vatc partnerships to that rccogntzcs and ~1/lt6~S theumquc .red [uture [~)'L~('tl S/)~tC(~ ~ patterns of tonipact by dewlopers, city provides efficient waste of vnluablc rc~ourcc~ and Ctl6~1'~. parncipa~m~ m wa~tc' rcduct,ou ,red rccyc[mg program~ anti that allows growth par/es a.d trails httt'r-~rcc and hospitable to a d~crs~y t,f plant~ and ammalx ' air and water that arc odor .1ild color [rt'c, .~d ~tolse Ic~-c]~. 11g{IuIlg alld City of Iowa City MEMORANDUM Date: August 7, 1996 To: City Council From: City Manager Re: Cemetery -- Debt Some time ago you received correspondence from Richard Dolezal concerning issues associated with the operations of the ceme[ery, location of forestry equipment, and other cemetery equipment in and around the maintenance building, as well as commentary on previous debt financing for the cemetery. This memorandum will specifically address the issue of debt financing. The documentation as presented by Mr. Dolezal is accurate and indicates that debt was used in the form of "cemetery purchase bonds" to pumhase land for cemetery expansion. A portion of that land was used for cemetery purposes while another portion is now part of Hickory Hill Park. It was not uncommon at that time to specify a general obligation debt for a specific purpose. Our current debt financing describes the purpose in broader definitions, such as a general obligation debt issue may include streets, sewers, bridges, etc. After review of this matter with our bond counsel, and the fact that the debt has long since been retired, in principle it was correct that the debt was used for the purpose of acquiring land for cemetery purposes which is now Hickory Hill Park. Other improvements and investment from general revenues would appear to far exceed the original debt and therefore the Council has within its policies clearly the opportunity to designate land for recreation purposes through this old debt issue. The general taxpayer, that is all the taxpayers, financed the debt and future City Council's policy decisions as long as it meets the broad definitions of your health, safety and welfare responsibilities are applicable. It would appear that the Council has the authority to expand the cemetery into Hickory Hill Park, but you also have the authority to reject such a position. There is no hard and fast answer other than the Council does have some discretion in the use of the land which is now Hickory Hill Park. As you are aware, you have asked the Parks and Recreation Commission for their opinions/recommendations concerning cemetery services, specifically expansion. In that they are your advisory body for both cemetery and parkland issues, their advice should be most relevant to your final decision. cc: Marian Karr Richard Do!ezal Terry Trueblood Don Yucuis City of Iowa City MEMORANDUM TO: City Council FROM: City Manager DATE: August 16, 1996 RE: Federal and State Grants I thought you would be interested in our participation last year in federal and state grants, Attachment cc: Department Directors CITY OF IOWA CITY FEDERAL AND STATE GRANTS RECEIVED IN FISCAL YEAR 1996 GRANT TITLE ISHARED REVENUE EMERGENCY SHELTER GRANT EMERGENCY SHELTER GRANT TOTAL SHARED REVENUE ICDBG METRO ENTITMNT. FLOOD GRNT METRO ENTITLEMENT FY95 METRO ENTITLEMENT FY96 RENTAL REHAB -DED ADMIN. HOME HOUSING REHAB PROJS HOME PROGRAM GRANT-FEDERAL TOTAL CDSG IJCCOG IDOT SECTION 8 PLANNING FHWA"PL" FUNDS TOTAL JCCOG ITRANSlT TRANSIT ASSIS & SPEC PROJ. TRANSIT - TRAINING GRANT FTA SECTION 9-CAPITAL GRANT IDOT BUS ACQUISITION TOTAL TRANSIT JSTREETSIBRIDGES/TRAFFIC CONTROL ROHRET ROAD PEDESTRIAN BRIDGES TOTAL STREETS/BRIDGES/TRAFFIC CONTROL CURRENT YRS. RECEIPTS I 178.00 68,304.27 68,482.27 $832,370.06 544,089.69 531,089.99 1.075.00 5,230.00 316,363.66 2,230.218.40 17.135.00 42,872.00 50.007.00 274,334.55 3,927.27 264,992.00 4.203.59 547,457.41 10.000.00 10,000.00 CITY OF IOWA CITY FEDERAL AND STATE GRANTS RECEIVED IN FISCAL YEAR 1996 GRANT TITLE lAIRPORT IDOT AIRPORT FENCING PROJ. AIRPORT MASTER PLAN GRANT TOTAL AIRPORT IGENERAL FUND POLICE SAFETY GRANT CRIME BILL GRANT COPS TRAINING GRANT FEDERAL DRUG CONTROL GRANT POLICE HWY SAFETY PROGRAM POLICE TRAFFIC SERVICES YOUTH/ALCOHOL GRANT RYERSON'S WOOD ACCESS TRAIL PROJ FEMA FLOOD GRANT U.S. DEPT. OF AGRICULTURE IA RIVER FLOOD REPAIR PROJECT TOTAL GENERAL FUND ]ASSISTED HOUSING ' CERTIFICATES VOUCHERS PUBLIC HOUSING PERFORMANCE FUNDING PUBLIC HOUSING ACQUISITION PUBLIC HOUSING CONSTRUCTION TOTAL ASSISTED HOUSING GRAND TOTAL FEDERAL AND STATE GRANTS CURRENT YRS. RECEIPTS 4,627.34 44,875.20 49,602.54 7,756.32 142,646.63 1,940.24 43,619.84 22,433.63 1,226.14 629.93 6,500.00 38,927.00 158,822.05 424.501.78 2,426,395.00 1,432.230.00 130,636.00 178,053.91 2,433,720.85 6,601,035.76 9,991,205.16 City of Iowa City MEMORANDUM Date: August 15, 1996 To: City Council From: City Manager Re: Camp Cardinal With Coralville acquiring Camp Cardinal, I wanted to be as sure as one can be that both commu- nities understood each other's issues, expectations, etc. I had Karin call Kelly Hayworth regard- ing the City of Coralville's purchase of Camp Cardinal. They discussed the severance/annexation actions that would be necessary at some point in time and he indicated he would let Karin know when Coralville wished to proceed with annexation. Apparently there are a number of small pieces they would like to consider at one time in the Clear. Creek area. It is our impression that Kelly has no intention of requesting the City of Iowa City to participate in the development of a park at Camp Cardinal. However, he did mention that it his desire to do some joint planning with the University and Iowa City regarding the Clear Creek watershed. He indicated that he would initiate such a planning effort sometime in the late fall of this year. We will await his call. cc: Karin Franklin City of Iowa City MEMORANDUM Date: August 15, 1996 To: City Council From: City Manager Re: St. Patrick's - Parking Facility Negotiations It appears that the folks at St. Pat's are about to start another round of Council contacts, complaining about the negotiations between their committee and the City. Last Monday at about 10:15 p.m. I received a call which apparently followed their parish council meeting. The complainant questioned my authority to negotiate, among other things. She was not pleasant. Specifically, the caller did not want the land sold, used by the City for any reason, etc. I explained that I have an authorizing resolution from St. Patrick's Church and signed by the Bishop, and that I intended to continue the negotiations. I was instructed by the church representatives to meet with the committee designated by the Bishop. This person did not agree and assured me that they and others would be making the rounds of the City Council or thousands show up some night. We ended our conversation fairly cordially, for I assured her that negotiations would continue. Being upset with the City was not the issue and she must attempt to secure her opinion through the appropriate church authorities. I wanted to let you know that it may start again and the circumstances are such that we have 1 ) an authorizing letter from the Bishop and the church committee to continue negotiations, 2) all pertinent matters are being handled in writing, 3) I have discussed with the new parish priest and he assures me that we are following the proper procedures and 4) draft purchase language is being exchanged. In all cases, Council has final decision authority on purchase. tp2-$ City of Iowa City MEMORANDUM Date: August 16, 1996 To: The Honorable Mayor Naomi J. Novick and Members of the City Council From: Linda Newman Woito, City Attomey ~ Re: Vacation - Absence from Office This is to inform you that I will be out of the Office the week of August 19, 1996. Assistant City Attorneys Sarah Holecek and Eleanor Dilkes will be in charge. I will be back in town for the August 26 and 27, 1996 City Council meetings. cc: City Manager City Clerk Assistant City Manager City Attorney Office Staff City of Iowa City MEMORANDUM To: City Council ~ From: Karin Franklin, Director, P Re: Parcel 64-1a -- Marketing Request for Proposal (RFP) In June 14, 1996, we sent out approximately ten packets to consultants requesting proposals for assistance with the marketing of Parcel 64-1a. The RFPs were due on July 12, 1996. We received one proposal from Economics Research Associates of Los Angeles, California. Our RFP was for a consultant to help us market Parcel 64-1a for a private project that would include public space. Given the Council's recent discussions regarding the Library and a potential public project on our last urban renewal parcel, we will delay engaging a consultant until the City Council has resolved the type of project you wish to see on this piece of land. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: August 16, 1996 Council Members Marian K, Karr, City Clerk September and October Meetings The Mayor asks that you review your late September and October calendars to determine dates that may be set aside for special work sessions. Regular scheduled Council meetings dates are capitalized below with additional possible dates listed in lower case: WEDNESDAY, SEPTEMBER 4, 3:00 PM, SPEC. WORK SESSION MONDAY, SEPTEMBER 9, 7:00 PM, REGULAR WORK SESSION TUESDAY, SEPTEMBER 10, 7:00 PM, REGULAR FORMAL TUESDAY, SEPTEMBER 17, 3:00 PM SPEC..WORK SESSION MONDAY, SEPTEMBER 23, 7:00 PM, REGULAR WORK SESSION TUESDAY, SEPTEMBER 24, 7:00 PM, REGULAR FORMAL Monday, September 30 Tuesday, October 1 Wednesday, October 2 MONDAY, OCTOBER 7, 7:00 PM, REGULAR WORK SESSION TUESDAY, OCTOBER 8, 7:00 PM, REGULAR FORMAL MONDAY, OCTOBER 21, 7:00 PM. REGULAR WORK SESSION TUESDAY, OCTOBER 22, 7:00 PM, REGULAR FORMAL Wednesday, October 23 Tuesday, October 29 Wednesday, October 30 These possible dates reflect the only days available for all seven members during the month of October. Although no specific topics have been assigned to these dates, such items as Capital Improvements Projects (CIP), early budget review, downtown strategy and other issues may require a special meeting, It is the Mayor's goal to set aside dates early and cancel if they are not needed. City of iowa City MEMORANDUM DATE: TO: FROM: RE: August 9, 1996 Steve Atkins Chuck Schmadeke Cost History - Williams Pipeline Relocation The possible need to relocate the petroleum pipeline came to the City's attention about 18 months ago. At that time, Howard R. Green Company, in consultation with local employees of Williams Pipeline Company, estimated the cost of relocating the pipeline to the south of Interstate #80 to be + $350,000.00. After the City made the determination that relocating the pipeline was the option of choice, City staff worked directly with Williams Pipeline Company's engineering staff to determine the relocated route and prepare a preliminary cost estimate. After examining aerial photos and walking potential alternative routes, a preliminary cost estimate of $688,000 was prepared by Williams Pipeline Company. City staff then instructed Williams Pipeline Company to prepare final plans and a final cost estimate. This work is now completed and the final cost estimate of $835,000 was submitted to the City by Williams Pipeline Company for approval by City Council. The primary reason for the difference between the preliminary cost estimate and final cost estimate is the need to bore a substantial portion of the line (+ 3000 feet) to minimize the even higher cost of driveway, parking lot and street paving removal. In addition, a more conservative estimator prepared the final cost estimate. Competitive bidding will determine the actual construction cost. JCCOG memo Date: August 14, 1996 To: Steve Atkins, City Manager From: John Yapp, Assistant Transportation Planner ~'~' Re: Near Northside Bike Racks A 6 space bike r&ck and 16 parking meter bike racks (each parking meter bike rack will hold two bikes) have recently been installed by the Parks and Recreation Division in the Near Northside. After meeting with Near Northside business representatives to assess the area's specific needs, we installed the additional 38 bicycle parking spaces around the intersection of Linn and Market Streets. The installation of these racks completes the bicycle rack improve- ment plan for the downtown area, which was started in 1994. We have received a favorable response from bicyclists who use our new downtown racks, and judging by the extensive use the meter racks in the Nea~' Northside are already receiving, we expect they will be popular as well. If you have any questions please give me a call. Regional Trails and Bicycling Committee Jeff Davidson Terry Trueblood Im~yapp813 CITY OF I0 WA CITY August 15, 1996 Ms. Beverly Jensen #92 Bon Aire Mobile Home Court Iowa City, IA 52240 Dear Bey: On behalf of the City Council of Iowa City, please accept our gratitude for nearly twenty years of exemplary service to our City. Your dedication and commitment to doing your job well is an example to which other public employees can aspire. Doing your job with a smile has called positive attention to you and your work. Your contributions to your division and to the entire City organization will be remembered. Thank you again for your loyal service. Sincerely, Naomi J. Novick Mayor cc: City Council 410 £AST WASHINGTON STIKSET · IOWA CITY. IOWA $2240.11~6 · (319) 3~6-~000 # FAX {319] 356-5009 IOWA CITY P.O. Box 64 IOWA CITY, IOWA 52244-0064 (319) 354-0863 July 17, 1996 Sandi Pickup Free Medical Clinic 120 North Dubuque Street Iowa City, IA 52245 Dear Sandi: On behalf of President Suzanne Gurnett Streitz and the Board of the Downtown Association of Iowa City, I am pleased to send you a contribution orS100 in celebration of the Clini¢'s 25 years of service. This contn~. ution is a result of money raised during Family Fun Day June 6, 1996. Even though we were rained out halfway through the activities, we had a good turnout and were able to raise money for the Clinic. Our thanks to the support of the City Council and Karen Kubby for recommending we support the CEnic. Next year we hope to change the date of the event (in hopes of better weather), and continue supporting local organizations and/or charities. Sincerely, Lisa J. Barnes Executive Director /cc: Iowa City City Council TO: Lt. Fort FROM: Sgt. Brotherton DATE: 7-29-95 RE: Downtown Pedestrian Mall Officer Moore and I walked downtown from 10:45am until 12:30pro. We spoke to employees at Dain Bosworth, and met with Virginia Gilpin at her store. During the time we were walking we stopped and warned one bicyclist. We also spoke to the group sitting in front of the Tobacco Bowl. Officer Braeher and I again walked from 1300 un/tl 1430 hrs. We did not observe any violations during this time. We spoke to the manager at the Holiday Inn and spoke to employees at the Tobacco Bowl. We found it interesting that the Tobacco Bowl sells individual cigarettes. It appea~,s the best customers may be the group that hang out in front of the store. I also noticed several business doors and other property that were covered with graffiti. We spoke directly with the manager at True Value who will remove the graffiti. I also met with Bill Stowe at Mid-America Energy about his transformers needing to be painted over. These projects should be completed in the next two weeks. I gave youi· name and Sgt. Lalla's as the contact person while I am on vacation should they have any questions. End. August 8,1~7~ Chief of Police Iowa City, Iowa Dear Sir: I am writing you to compliment one of your officers. Badge #95. I was ticketed last Monday, The officer treated me with He made me feel comfortable; I feel he truly exemplifies while driving home from the Post Office. the utmost respect and professionalism. in an otherwise stressful situation. what every officer should be. Please extend my thanks to him for being very kind. (not thanks for ticket though! ha) the Signed, Kathy Rios 1726 NE Lakefront Solon, Ia. 52555 Dr, WE COUNT · Iowa Cih/199& $peciol U.~.. Census FOR RELEASE IMMEDIA TEL Y. PRESS RELEASE Contact Person: Marian K. Karr 356-5040 Iowa City is excited to announce that The U.S. Bureau of Census has completed its census worker application testing. There were 380 applications. The Census Bureau interviewed and tested potential census workers, and are in the process of hidrig the 100 positions. The census workers will be trained August 26-29. The actual door-to-door count will begin August 29, and will be completed in mid-October. Iowa City Special Census Committee members continue to distribute Special Census in- formation in order to encourage cooperation of all facets of the Iowa City community. On August I - 3,600 census brochures were distributed to area churches for distri- bution later in the month. August 17-18 - 51,000 bag stuffers will be distributed to grocery stores and finan- cial institutions. The bag stuffers detail the August 29 kickoff date and include fast facts about the Special Census. August 19 - 12,000 census brochures will be delivered to area schools for distribu- tion the first week of classes. August 28 - 11:45 AM Dottie Ray radio program will host Maclan Karr, City Clerk of Iowa City, discussing the Special Census. Kick off date of the Iowa City Special Census is Thursday, August 29, 1996. Please partici- pate. Community participation is key to its success. Contact Madan Karr, City Clerk of Iowa City, for more information at 356-5041. c/o City Clerk's Office 410 E, Washington Street · Iowa City, IA 52240 Council on Disability Rights and Education 5. 6. 7. 8. MEETING AGENDA (ANNUAL MEETING) SEPTEMBER 3, 1996 - 10:00 A.M. CITY COUNCIL CHAMBERS CIVIC CENTER - 410 E. WASHINGTON ST. IOWA CITY, IA 52240 Introductions Approval of Minutes Subcommittees/Reports a, Housing Transportation c. Public Accommodations d. Public Relations Election of Board of Directors Other Reports Other Business Next Meeting Agenda * October 1, 1996 Adjourn CC: Iowa City City Council Johnson County Board of Supervisors CDRE MISSION STATEMENT The Council on Disability Rights and Education (CDRE) is a non-profit educational organization dedicated to accessibility, full participation and inclusion of persons with disabilities. Our mission is to act as a comprehensive, community-wide educational resource for promoting disability awareness, to provide technical assistance and to encourage compliance with disability civil rights legislation. Our goal is the attainment of community-wide accessibility and the full participation of persons with disabilities to all facilities and services within our community. Council on Disability Rights and Education MEETING MINUTES AUGUST 6, 1996 - 10:00 AM CITY COUNCIL CHAMBERS - CIVIC CENTER Present: Tim Clancy, Ed Blake, Kevin Burt, Keith Ruff, Chris O'Hanlon, Mike Hoenig, Orville Townsend, Crockett Grabbe Those present introduced themselves. Minutes of the meeting of July 2, 1996, were approved as submitted. COMMITTEE REPORTS: Housing - Kevin: Assessment of accessible apartments is complete (all not done, time ran out) and work is now being done on the publication to be distributed. We will have a change to look that over at a special meeting (see Kevin). The project went real well. Transportation - Tim: A letter has been drafted to the state DOT planners regarding public comments for the Iowa in Motion project. He read the letter to be sent from the CDRE in response to a solicitation for public input on the most appropriate alternative from the six alternatives provided for the DOT to focus its resources within the next 2,5 years. Signature is needed from CDRE - Keith will sign it. Discussed appeal process for denial of ridership on paratransit. Also discussed Iowa City bus and paratransit system as to how it meets ADA guidelines. Iowa City is now replacing some buses with lift-equipped buses, but it will be a few more years before all are lift-equipped. Discussed new rate structure. Conflict has arisen as SEATS alters its philosophy and mission from transportation for the elderly to transportation for persons with disabilities. A meeting at Senior Center on August 28, 4-6 p.m. will be held to discuss paratransit scheduling changes. Those that can should attend. Public Accommodations: Pamphlet is done and ready for printing (of those accommodations visited and audited). It is a very informative piece. Mike - Discussed new clothing store opening in mall - exterior entrance is not accessible, but interior entrance is. Keith - There may be a ramp there now. Airliner is adding a second floor dance floor - we will check accessibility. Public Relations: No report. REPORT OF BOARD OF DIRECTORS: Passed out list of nominees for CDRE board elections set for September 3. Strike Karen Kubby and John Harshfield from list. Election discussed, Need to be at next meeting to vote. Executive Committee will determine who will serve one and two year terms (as stated in bylaws). Council on Disability Rights and Education August 6, 1996 Page 2 OTHER BUSINESS: Chris offered to be conduit or dual member of CDRE and the equivalent University organization (CDA). He goes to both meetings, Mike: Someone is needed to serve on City Transit committee to meet and discuss and settle appeals, Contact Linda Severson, Next meeting is September 3. Meeting adjourned. To, IOWA t;ffY £1Z~ Fzoe~ Jo 8oQer~'y 8-09-~6 3~2~M p. ~ of ~ Jdu~m Counf~ Don Schr, Chairp~son Joe Bolkcom Charles D. Duffy Stephen P. Lacina S~y Stutsman BOARD OF SUPERVISORS August 12, 1996 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda J 2. Review of the formal minutes of August 8th. 3. Business from John Zajicek re: certificates/discussion. 4. Business from the Board of Supervisors. a) Reports b) Other 5. Discussion from the public 6. bulk Recess. purchase of old tax FORMAL MEETING TO FOLLOW 913 ,SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAYc (319) 356-6086 To~ IOJA £I'ff (;L~ ~zo~ go Ho~azL¥ 8-~9-96 3,04pe p. Z of 3 Don S¢I~, Ch~p~rson Jo~ Bolkcom Charles D. Duffy $tcph~n P. Lacina Sally Statsman BOARD OF SUPERVISORS August 12, 1996 FORMAL MEETING Agenda 1. Call to order following the informal meeting, 2. Action re: claims 3. Action re: formal minutes of August 8th. 4. Action re: payroll authorizations 5. Business from the County Auditor. a) Action re: permits b) Action re: reports 1. Sheriff's yearly report for the fiscal year 1995-1996. c) Other Business from the Planning and Zoning Administrator. a) Final consideration of application Z9625 of Louis and Jennie Nctolicky. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Agenda 8-12-96 Page 2 7. Business from the County Attorney. a) Report re: other items. 8. Business from the Board of Supervisors. a) Other 9. Adjourn to informal meetbig. a) Inquiries and reports from the public. b) Reports and inquiries from the members of the Board of Supervisors. Report from the County Attorney. d) Other 10. Adjournment. CITY OFIOW/t CITY August 23, 1996 August 26 WORK SESSION AGENDA ITEMS IP1 IP2 IP3 IP4 Memorandum from Director Planning and Community Development: Planning and Zoning Commission Recommendation. CS-10 Zone Memorandum from JCCOG Transportation Planner: Discuss Additional Alignment Alternatives for the Extension of Highway 965 between Highway 6 and Highway 1 Memorandum from City Attorney: Updaze on Water Impact Fee~, Including Informstion__~_ Requested; City Council Direction Required Memorandum from City Manager: Regional Solid Waste Management Planning Committee IP5 IP6 IP7 IP8 IPg IP10 IP11 IP12 IP13 IP14 IP15 IP16 MISCELLANEOUS ITEMS I Network/Floo~l 2~ Memorandum from City Engineer to City Manager: Streamgaglng Warning System Memorandum from City Attorney: Recommendations of the "Play Vehicles" Committee o~'?/~_ Memorandum from City Clerk: September 4 and 17 Work Sessions ~ Report to Iowa City Community Memorandum from City Clerk: August 5, 1996, Council Work Session Letter from City Clerk to Aziz Longou: Bushnell's Turtle Outdoor Service Area Memorandum from Chair, Housing Inspection Service Quality Committee: Inspection Service Quality Report Memorandum from Economic Development Coordinator to City Manager: the Northside Marketplace Letter from Edwin Barker to City Manager: Silurian Walls Letter from Janice Raumbsck to President of Iowa City Library Board: Options Letter from Dale Yocom to Cietus Redlinger: Property Taxes Letter from Karla Cook to Water Plant Superintendent: School District Article: The Healthiest Places to Live (Novick) Infomation Packet August 23, 1996 page 2 Agenda for 8/27/96 Informal meeting of the Board of Supervisors. Information regarding "Things you need to know before you call Seats". Copy of Press Release regarding kickoff of the 1996 Special Census. City of Iowa City MEMORANDUM Date: To: From: Re: August 22, 1996 City Council Karin Franklin, Director, P Planning and Zoning Commission Recommendation - CB-10 Zone At their August 1 meeting, the Planning and Zoning Commission recommended that the City Council direct the staff to review high-density residential and parking issues in the CB-10 zone. The Commission further recommended that this item be given a high priority. It is my understanding that the Commission is concerned about the impact high-density multi- family residential development in the downtown would have on the parking situation. The specific question they would like addressed is whether parking for multi-family residential uses in the CB- 10 zone should be treated similarly to parking for this same use in the CB-5 zone. A similar treatment would consist of requiring parking for residential uses in the downtown and requiring payment of a parking impact fee. The rationale for this request is based on a pemeption that multi-family residential development in the downtown creates significant demand for parking and that residential uses drive development projects in this area. A distinction is drawn by the Commission between commercial and residential uses; commercial uses are preferred in the downtown, yet the Commission feels residential uses create more demand for parking than do commercial uses thereby displacing parking for commercial uses. Currently, no parking is required in the downtown for either residential or commercial uses. In fact, in order for a private property owner to provide any parking, a special exception is required from the Board of Adjustment. A representative from the Commission should be at the Council work session Monday to explain further the Commission's recommendation. cc: Planning and Zoning Commission r JCCOG memo Date: August 21, 1996 To: City Council, City of Iowa City From: Jeff Davidson, Transportation Planner Re: Discuss additional alignment alternatives for the extension of Highway 985 between Highway 6 and Highway 1 Following you will find the consultant's summary report of the so-called compromise altematives for the extension of Highway 965 between Highway 6 and Highway 1. The compromise alternatives were developed to address concerns pertaining to the impact the proposed West Alignment would have on the Iowa City Growth Area Boundary. Six compromise alternatives were developed (Figure 1) which were pared down to three alternatives (Figure 2) which were then analyzed using the same factors used in the original study. The engineering and environmental evaluation of each compromise alternative is summarized beginning on page 3. The format allows comparison of all five alternatives -- the original East and West alternatives, and the three compromise alternatives. The consultant's recommenda- tion can be summarized as follows: With respect to engineering features, the differences between the alternatives are not significant enough to be a major deciding factor. Basically, all of the alternatives can be engineered according to our design standards. With respect to environmental factors. the odginal West alternative is the most favorable. The new Alternative C is next most favorable, and is approximately equal to the East alternative. New Alternatives A and B are less favorable. When comparing the estimated construction costs of the three compromise altematives, Alternative C is the preferred route, with a cost $500,000 less than Alternative A or B. This is palmadly the result of a shorter bddge over U.S. Highway 218, and more favorable terrain for road construction north of Melrose Avenue. I will be present at your August 26 work session to discuss this matter prior to our discussion at the August 28 JCCOG Urbanized Area Policy Board meeting. I will also have had the opportunity to meet individually with the Coralville City Council and the Johnson County Board of Supervisors. I have also sent the consultant's summary report to our list of area property owners, so you may receive input from them as well. cc: Steve Atkins Chuck Schmadeke Kadn Franklin Rick Fosse IOWA HIGHWAY 965 EXTENSION IOWA HIGHWAY 1 TO U.S. HIGHWAY 6 IOWA CITY AND CORALVILLE, IOWA SUPPLEMENT TO NOVEMBER, 1995 LOCATION STUDY REPORT PREPARED FOR: CITY OF CORALVILLE CITY OF IOWA CITY PREPARED BY: RUST ENVIRONMENT & INFRASTRUCTURE AUGUST, 1996 Iowa Highway 965 Extension - Iowa Highway ] to U.S. Highway 6 Supplement to Location Study Report i]~TRODUCTION This location study was conducted in August, 1996, and is a supplement to the November, 1995, report prepared by Rust, which involves development and analysis of potential alignments for an extension oflowa 965. The initial study evaluated several alternatives for their feasibility, impacts and co~ta. AI the request of the citie~ of Coralville and Iowa City, several additional alternatives were developed in the segment of this corridor between U.S. 218 and Melrose Avenue This report ~mmarizes the development and evaluation of these additional alternatives. Development of Additional Alternatives The ,scope of ibis study concentrated on the segment of the corridor between U.S. 218 and Melrose Avenue. The primary objectlye was to investigate potential alternatives which connected the original '%Vest Alternative" north of U.S. 218 wi~h the "East Alternative" south of Melrose Avenue. Based on a reviv, v of existing mapping and known environmental features, a number of initial alternatives were developed. These are shown on Figure 1, and generally included the following: An alternative which followed Deer Creek Road north of U.S. 218, then underpassing or overpassing U.S. 218 to connect with the "East Alternative." Several alternatives which crossed U.S. 218 in the vicinity of the 'Wqest Alternative," and followed v~ious alignments between U.S. 218 and Melrose Avenue, thence connecting with the "East Alternative" near Melrose Avenue. Alternatives which crossed U.S. 218 near the "West Alternative," then proceeded southerly to cross Melrose Avenue between Hurt Road and Slothower Road, then proceeding southerly and connecting with the "East Alternative" between Melrose Avenue and Rohret Road. After initial review of the alternatives, it was determined that the Deer Creek Road Alternative and those which cut cross-country south of Melrose Avenue would not be further evaluated. Primary reasons included the following: The D~r Creek Road Alteraative would be extremely di~cult to construct, particularly at the U.S. 218 erossing. This alternative would involve very high corotruction costs to either overpa~s or underpass U.S. 218. The alternatives which cut cross-country south of Melrose Avenue would divide several existing properties, with no significant transportation advantage over the selected alignments. The final alternatives which are evaluated in this report are shown on Figure 2, and are designated as Alternatives A, B and C. Photographs depicting typical conditions along these alignments are shown in the Appendix. I August 1996 Iowa PItghway 965 Extens#on - Iowa Highway I to U.S. Highway 6 Supplement to Location Study Report The remainder of this report summarizes the evaluation of the three final alternatives, along with the final recommendation. Evaluation The three alternatives were analyzed using the same factors that were used in the original study. These factors are d~-nibed on pages 8-14 and Table 3aoftheNovember, 1995, report. In addition, these alternatives were compared with the East and West Alternatives from the earlier report. Figure 2 shows the locations of these alternatives. Environmental Evaluation The results of the environmental evaluation appear in Tables 1 and 2. Table 2 compares the three new alternatives (A, B, C) with the original West and East Alternatives for the entire length of the project Table 2 provides a comparison of the alternatives (other than the East Alternative) for the segment south of U.S. 218 only. This is the location where Alternatives A, B, C and West have the greates~ differences. In general, the impacts of these new alternatives are similar to the East and West Alternatives. However, several impacts would be more severe than for the East or West Alternatives including: · Alternatives A and B would affect more wooded areas. · Alternatives A and B would cross more steep slopes. On the other hand, Alternatives A and C would acquire less farmland and have less diagonal farmland severances. Engineering Evaluation The results of rite engineering evaluation appear in Table 3. The design features of the three alternatives, while different in individual respects, were not considered to be a deciding factor in selecting a Preferred All~tmment. Alternative A would provide the shortest alignment, as well as the least mount of mrvature in the roadway, compared to the other alignments. Alternatives A and B would also cross Metrose Avenue at a more desirable angle. However, all of the alternatives would meet the same design standards as the original East and West Alternatives, and would thereby be consistent with the project design criteria. Two favors were found to have a significant impact on the constru~on cost: The crossing angle at U.S. 218 would requke a longer and more expensive bridge structure for Alternatives A and B. 2 August 1996 Iowa Highway 965 Extension - Iowa Highway I to U.S. Htghway 6 Supplement to Locatton Study Report The topography along Alternative C is less rugged, and allows the roadway to be constructed with significantly less earthwork. This will reduce the construction cost, while keeping the roadway closer to the existing ground elevations for improved access. A comparison of construction costs was made between the three new alternatives and the original East and West Alternatives. A comparison of the total "plantting level" construction costs for each alternative are as follows. These costs represent the estimated 1996 costs, excluding right-of-way. West Alternative East Alternative Alternative A Alternative B Alternative C $8,167,000 $8,882,000 $9,035,000 $8,909,000 $8,418,000 COMPARISON OF ALTERNATIVES To .select a preferred route, consideration should be given to the functional and traffic service needs in this corridor, as well as the impacts of constructing each alternative. The most significant differences between the five alternatives are summarized as follows. Weat Alternative · · · · · 4.79 Miles in Length Estimated Construction Cost - $8,167,000 40 mph Design Speed at One Location; 50 mph for Remainder Adds ½ Mile for Trips Into and Out of the Metropolitan Area Would Require an Estimated 23 Cross-Road Culver, Compared to 18 for the East Alternative Would Impa~ the Greatest Amount of Wetland (2.3 Acres) Would Impact a Relatively Large Amount of Prime Farmland (22 Acres) and Total Farmland (52 Acres) Would Take the Leatst Woodland (I 1 Acres) and the Least Upland Woods (7 Acres) East Alternative 4.70 Miles in Length Estimated Construction Cost - $8,882,000 50 mph Design Spe~d Crosses U.S. 218 in an Area Requiting Major Embankments and a Longer Bridge Than West Alternative Would Fragment One More Large Wooded Tract Than Would the Other Alternatives Would Cross the Least Amount of Steep Slopes Would Displace Fewer Homes Than Any of the Other Alternatives 3 August 1996 Iowa Highway 965 Erlension o Iowa Highway I to U.S. Htghway 6 Supplement to Location Study Report Alternative A · · · · · · · · · · 4.67 Miles in Length Estimated Construction Cost $9,035,000 50 mph Design Speed Highly Skewed (45°) Bridge at U.S. 218 Does Not Follow Ground Elevations as Closely as Other Ahemstires; More Difficult for Local Access Would Require the Greatest Amount of Woodland (24 Acres) Would Require the Greatest Amount &Upland Woods (18 Acres) Would Displace From 1-2 More Homes Than Any of the Other Alternatives Would Require the ~ Amount ofFarm]and and Have the Fewest Diagonal Severances Would Take the S~cond-Greatest Amount &Prime Farmland (23 Acres) Alternative B · · · · · · · · 4.72 Mile, in Length F_~Jmated Construeion Cost $8,909,000 50 mph Design Speed Skewed Bridge (25°) at U.S. 218 Would Cro~ the Greatest Area of Steep Slopes Would Require the Second.Largest Amount of Woo~and (23 Acres) Would Require the Second Greatest Amount of Upland Woods (18 Acres) Would Require the Lea~t Arnourn of Farmland and Have the Fewest Diagonal Severances Alternative C · · · · · · 4.75 Miles in Length Estimated Construction Cost $8,418,000 40 mph Design Speed at One Location; 50 mph for Remainder Skewed Intersection (70°) at Melrose Avenue Better "Fit" With Topography Than Alternatives A and B Would Require the Least Arnourn of Wefiand Would Require the Greatest Amount of Prime Farmland (25 Acres) Would Severe More Farm Properties Would Require the Second Least Amount of Uplmd Woods, But the Greatest Amount of Fair Quality Woods South of U.S. 218 RECOMMENDATION The final eval~aOon results in an overall comparison of alternatives for the environmental, engineering and cost factors. The relative weighting or importance of each factor is a subjective determination, and should consider the importance of these factors to the communities. The following summa~ represents the best judgement of the consultant. 4 August 1996 Iowa Highway 965 Erten~ion - Iowa Highway I to U.S. Highway 6 Supplement to Location ,Study Report With respect to environmental factors, the original "West Alternative" appears to be the most favorable. This alternative passes through less wooded me.a, which has be~n an important issue with some groups in the community. Impacts to other environmental features were in general lower than the other alternatives. The West Alternative would involve the greatest farm impacts, although the ultimate usage of this land may be devdopment than fanning. Total wetland impact is greater for the West Alternative, but the wetlands are not of high quality, and the impacts can be mitigated. From the environmental standpoint, the new Alternative C is the next most favorable, and would be approximately equivalent to the former "East Alternative." Alternatives B and A would be less favorable. With respect to engineering features, the differences between the alternatives are not significant eaough to b~ a major deciding factor. Alternatives A and B cross Melrose Avenue at approximately right angles, which is preferable to the 70° skew under Alternative C. Alternatives B and C both include one 40 mph curve north of U.S. 218, similar to the original West Alternative. This curve is diminaled under Allernativ~ A, at the expense of a considerably longer and highly skewed bridge over U.S. 218. When comparing construction coals, Alternative C is the preferred route, with a cost of at least one-half million dollsrs less than Alternatives A or B. This is primarily the result of a shorter bridge at U.S. 218 and more favorable terrain for road construction north of Melrose Avenue. Based on a r~wiew of the environmental, engineering and cost factors, it is our recommendation that Alternative C be selected a.s the Preferred Alternative. August 1996 FOLLOWING IS m~ BEST DOCUMENT AVAILABLE Iowa 965 Ex. temlon - Iowa Highway I to U.S. Highway 6 Supplement to Location Study Report TABLE 1 ENVIRONMENTAL FACTORS COMPARISON OF ALTERNATIVES - ENTIRE PROJECT LENGTH IOWA 965 EXTENSION S~lns: Sl~c) (18-24%), No. ofFr~ 100-A~ Tra~a Area ~F~- w Po~*Qua~y Lowland W~** Te~i At~ ef lnnt4m~ W~tmls Tafel Ar~ ef U!~m4 W~s Tc~l W~lbmd ~ No. ef Hames Wi4~m 200 F~ of l~m~aY E4~e We~ ~ A B C 7 5 7 8 7 1 ,$ 0.~ 0.4 0.4 0.4 I 0 2 I 1 0.1 0,0 0.2 0.1 O.l 7 5 4 4 3 0.7 0.6 0.4 0,4 0.2 1~ 10 13 13 I1 2.3 0.9 1.0 1.0 0.7 9 7 9 9 750 q50 7~0 750 750 7 3 3 8 5 I 2 g 4 2 I I I 4 1 9 ,r :, 12 16 8 2 3 0 0 4 4 4 4 6 ? 9 11 13 I I 0 2 I S 2 2 2 0 0 0 S $ 3 Ig 18 12 19 15 12 I I 1 0 0 0 3 2 2 $ S 6 3,400 5.100 1,42~ 1~25 3.675 6 5 4 4 8 22 17 23 20 25 35 23 23 22 26 17 16 10 11 12 S2 39 33 33 38 Artgust 19~6 './1iI'71//I?? 71 FOLLOWING IS m~ BEST DOCUMENT AVAILABLE Iowa 965 F. xtemlon - Iowa Highway I to U.S. Highway 6 .Supplement to l~oc. ation Study Report TABLE 1 ENVIRONMENTAL FACTORS COMPARISON OF ALTERNATIVES - ENTIRE PROJECT LENGTH IOWA 965 EXTENSION (Continued) Evnlu~on F~* W~ ~ A B C N~ C.~ble C~bl~ August 1996 Iowa H~ghway 965 l%tension - Iowa Highway l to U.S. Highway 6 Supplement to ,~ocation Study Report TABLE 3 IOWA 965 EXTENSION FINAL ENGINEERING EVALUATION West Fast Evaluation Factore Alternative Aircreative A B C A) Proj~ ~gth, IA I to North of U.S. 6 4.79 ra/ 4.70 mi 4.67 mi 4.72 mi 4.75 raJ B) D~gn F~atu~a Noah of M¢lw~ Avenue 1. Maximum Cutvatu~ D 2. P~at.~,xe-'~--/a81' Curv~ 57% 61% 52% 60% 65% 3. Max/mum ~ 4% 4% 4% 4% 4% 4. Pewrot ~,xo~//ng 3% Orgle 23% 20% 35% 24% 22% ~. ~inim~ ~ 8~ 40 mph 50 mph 50 ~h 40 ~h 40 mph · Bfi~ ~Cl~ ~ 730'* 730'* 730'* 730'* 730'* e ~ ~-~t~ 23 18 23 23 7. U.S. 218 ~ · ~ Bfi~ ~ 220' 2~' 3~' 245' 220' ~ ~ 67' ~7' 57* 57' 57" · Ma~ A~ ~* 80* ~* ~* 70' · U.S. 6 * 73~cngthr~t~c~ts~N~ta~a~c~ndi~i~f~pa~nmgth~n~dwaywid~h~n~car~tcc~c Actualbridge Icni~h will be dc, tctmi~d f, om hydntulic saal~is duriag final d~sign phase. August 1996 /1 //-///'? / / / / _ F'~)LLOWING IS '~ BEST DOCUMENT AVAILABLE l/i'/1////// // FOLLOWING IS ~ BEST DOCUMENT AVAILABLE I City of Iowa City MEMORANDUM Date: August 16, 1996 To: From: Re: The Honorable Mayor Naomi J. Novick and Members of the~ Linda Newman Woito, City Attorney Update on Water Impact Fees, Including Information Requested; City Council Direction Required 1. Information Requested As requested, please find the memo prepared by former Council Member Jim Throgmorton, dated July 13, 1995, at~ached hereto. I believe City Council Member Karen Kubby requested this information. 2. Staff Update on Water Impact Fees On Tuesday, August 13, 1996, the following staff met in the City Attorney's library: Steve Atkins, City Manager;, Chuck Schmadeke, Public Works Director; Don Yucuis, Finance Director; Ralph Russell, Howard R. Green; Ed Moreno, Water Superintendent; Eleanor Dilkes and Dennis Mitchell, Assistant City Attorneys; and Linda Newman Woito, City Attomey. We reviewed the information provided by Ralph Russell and discussed the real question that we needed answered by the City Council, see below. Staff then agreed to present the following information to you, together with information from Public Works and Howard R. Green, see at~ached. 3. New Iowa Legislation I understand Mayor Naomi J. Novick provided the City Council with copies of new legislation passed by the Iowa Legislature in Spdng 1996. I have reviewed this new legislation; and while it may clarify to some extent that the City can charge a '~vater connection fee," the underlying fairness of"impact fees" still must meet the U.S. Supreme Court's constitutional requirements of "rough preportionality." That is, under Dolan v. City of Tigard. 114 S. Ct., 2309 (1994), the City must be able to articulate some "calculable connection" between the demanded fee and the need or impact on City water services which new development creates. As I have explained to you before, tap-on fees regarding water are difficult to breakdown because the entire city is one water district (as opposed to sanitary sewer facilities which are based on definable, calculable watersheds), I attach a recent article which summarizes the legal principles of reasonableness, fairness and "rough proportionality," FYI. 2 4. Walking Through the Basic Issues In '~valking you through" the major elements of a water connection or water impact fee, we need to focus on the following: a. Define "new growth" or "new water user" Define "excess water capacity" of the new Iowa City Water Supply and Treatment Facility. Go Once you define these terms, we then choose a method by which we can reasonably determine that"X" amount of water use is attributable to new growth. Then we calculate the dollar figure for what it will cost the City to build the "excess water capacity." This will be known as the "excess water capacity capital costs," and the figure does not need to be mathematically precise. so Then we break down the "excess capacity capital costs" into some uniform unit, in order to find the cost we want to recover from "new water users" or "new growth" over the next 20 years, with an inflationary increase built into each year (e.g. Year 1 - $100; Year 2 - $105; etc.) Some examples of uniform units are "per equivalent unit;" "equivalent dwelling unit;" "drainage fixture unit;" and "per service connection." Some cities charge higher costs for larger water meter/pipe sizing, but this fee is not really an "impact fee" -- it is just another revenue source. The water connection fee cannot be imposed 100% on new growth, new water users or newcomers (Iowa Supreme Court case on this point). Staff discussions fell apart when we debated whether debt service costs should be included in the impact connection fee -- since new growth might arguably be paying twice for debt service (since debt service is already included in our user fees). h= Based on a review of the law and the methods proposed by Public Works and Howard R. Green, staff discussed the proposed water impact fee be broken down as follows: one-third -- new growth one-third -- current water users one-third -- future water users Even so, if a service connection for' an average residential dwelling were, for example, $300, the amount of money collected over 20 years would not accumulate enough to offset the current water rate increases. 3 Direction Required From City Council As you can see, it is legally possible to draft a '~Nater impact/connection fee" ordinance. Before we proceed to do so, staff requests direction from the City Council as follows: > First, who do you want to pay for capital costs attributable to the so-called "excess capacity costs" of the new Water Facility? · Next, what does "new growth or "new water users" mean? > "newcomers" means "persons new to the area?" > "new water connections?" · if "new growth" means new water connections, do we include residential, commercial and industrial? · does "new growth" include "expanded water services from existing build- ings/current users, e.g., additional plumbing fixtures or expanded floor area added to an existing home or building? · Finally, do you want to continue with the present system of having past, current and future water users pay for the capital costs of "excess capacity" via water rates? Staff will be available for discussion at the August 26, 19~96 City Council meeting. Please call if you have questions. CO: City Manager Assistant City Manager City Clerk Don Yucuis, Finance Director Chuck Schmadeke, Public Works Director Ed Moreno, Water Superintendent Ralph Russell, Howard R. Green Eleanor Dilkes and Dennis Mitchell, City Attorneys Office Attachments July 13, 1995 To: City Council Members City Manager City Attorney From: Jim Throgmorton Subject: Water and sewer rate increase Tuesday night I verbally presented a proposal that I hoped would enable all of us to agree on the next set of actions with regard to the water and sewer projects. Though my motive (to defuse a politically-divisive issue) was good, I can see in retrospect that I could have proceeded differently. Perhaps one of these days before I depart from the Council I will learn how important it is to discuss complicated propo. sais with each of you before our meetings. I know that I felt I didn't have time to do that (or even to prepare a written version of the proposal), but still... In any event, here is my proposal. 1. Adopt the 20 percent cash option. 2. Agree, by formal resolution adopted at the same time as we approve the 20 percent cash option, to take the foliowing actions:' a. To hire an independent consultant wlqo has ample and well- documented experience in devising innovative water or sewer rate structures for growing communities; b. To instruct that consultant to 1. devise (and assess the likely consequences of) a water rate structure that gradually transforms (over of period of, say, five years) from a declining block rate to a flat rate structure without imposing an unfair burden on renters, 2. estimate the portions of the planned water and sewer investment costs that are directly attributable to growth and devise water and sewer impact fees and a Rate Reduction Reserve Program that directs the resulting fees back to current users/ 3. State, by fo~,,Lal resolution adopted at the same time as we approve the 20 percent cash option, Council's intention to adopt a water impact fee that recoups the rnonetizable costs of growth identified by the consultant. Larry and I had a lengthy conversation after Tuesday meeting. That enabled me to see that he (and perhaps others of you) believe that Council has already agreed to do item 3. My concerns are that - to the best of my recollection - the agreement has not been formalized and that we have not yet received any information from staff their is equivalent to item 2.b.2 above. I would also expect the calculations (whether prepared by staff or by a consultant) to be contestable. The best way for us to deal with that is to have a consultant prepare the estimates, then have staff assess them. The conversation with Larry (as well as during the Council meeting) also enabled me to see that most Council members feel that the rate structure question has already been resolved and that shifting to a flat rate is a bad idea. It is true that Council voted the flat rate down, and that may well have been a wise decision. However, the primary reason for voting it down was to avoid unduly penalizing renters who live in larger apartments. A consultant of the kind described above would be able to devise a rate structure that takes those legitimate concerns into account. Such a consultant would also be able to quantify and monetize the arguments that we each have been making, hence either show how we could shift to a different structure or else persuade me to shut up on this point. Also, please note that I am not insisting that the Council vote now to shift to a different rate structure. I am simply asking the Council to obtain quality information that will help the next Council consider whether to make any changes fi~ the current structure. Larry also suggested that he was more interested in making rates more fair with regard to a household's ability to pay rather than in terms of the amount of water that it uses. I would be quite happy (indeed eager) to have the consultant consider ways in which we could accomplish Larry's objective. Many of you also questioned the wisdom of hiring a consultant. Why not rely on our staff?. you asked. We have an outstanding staff. That's not the' issue. We always hire consultants to help staff when we need an independent view (e.g., the cost savings study for the water system), or when staff are already overburdened (e.g., the neighborhood sewerage improvements). I appreciate your consideration of these proposals, and I look forward to hearing what you have to say. I trust I have not misstated Larry views (or any other Councilor's views) on any of these topics. If I have, please accept my apologies. What's a toilet worth? Future residents may face water impact fee The idea for having a water impact fee in Iowa City can be summed u,p. in two words---"excess capacity.' Excess capacity is essentially the number of people and businesses the pro- posed water plant and wastewater treat~nent facility will be able to Serve beyond those nov.' m town. The fee. which Is an idea that has been studied for nearly two years, would require anyone building a new house or a new business to pay for some, or all, of that excess capacity, instead of forcing those folks already here to pay for It. The underlying sumption here Is that those wanting to come to lows City to either live or set up shop need to chip In for clean, drLnk~ble water. The committee of city staff members. which has studied the impact fee idea, has looked at a number of options. Members plan to present an impact fee framework for the council's consideration in the next month ot so. The currently favored option is one that's based on so-called "drainage fix- ture units," according to City Attorney Linda Newman Woito, who heads the committee. A fixture unit might be a sink, or a toilet. Each fixture type is assigned point~ in terms of the amount of water it uses. The new home owner or business owner would pay a fee based on the number of points required by the house or facMity they plan to build. City Councilor Karen Rubby is an un- abashed supporter of new development helping to underwrite the $93 million water proleers the city is undertaking. These are, of course. the same projects that sent blood pressure readings soaring citywide when people saw the increases in the water and sewer bills over the past year. Kubby insists that she's not anti-growth but that "growth costs the community a lot." She said she warns those reaping t he benefits of develop- ment to pay for it. "1 don't want to gouge anyone," she said, admitting that "it's a very politically hard decision." To no one's surprise. Councilor Dean Thombeny opposes Kubby on this. "1 do not favor making it more expensive to live in Iowa City," he said. In fact, he sees the possi- bility of imposing a water impact fee as not only burdensome on newcomers, but also as a tax on people already living here. He noted that if a current resident moves to a newly built home, that person will have been pay- ing higher water rates while living in his or her previous home and also will be paying the impact fee that will undoubtedly be tacked on to the cost of the new home. However, the impact fee, at least as it's been discussed so far, will only marginally add to the cost o! new construction in the city. And, unless building takes off at a record pace and the fee rs set phenomenally high, it's not going to really make much ol an Im- pact in helping defray the costs of the water projects. 'gnats according tolowa City devel- oper Jim Glasgow. He described the impact fee as "a stupld idea" and "a pain in the ass." His biggest concern is that it sends the mes- sage to business people that his or he'~ best bet is to do business elsewhere. "It's a question of balance," said .City Manager Steve Arkins. Councilors a~e going to have to deride i! the potential tnczeased cost of liv~g and the possible economic dis- incentives the fee might create a~e worth the amount of money it will bring in to help sul~sldize the water prolects. Wolto agreed that the politics of the issue :~re tricky. But she added that simply deterrnLrfing what a fair formula Is for 1) excess capacity and 2) how much of the cost of that capacity new- comers to the city should be respofisible for is also t~icky. Fair, she said, refe~ to an ordi- nance that can withstand a legal challen. ge. For Iowa City's fee to be legal, it would have to meet the U.S. Supreme Courts "rough proportionaliW" test. This basically means that the fee must be ~roughly propor. tional" to the burden the new development will create. Coming to an agreement on this notion is what the impact fee committee will continue to wrestle with over the next few weeks. As Wolto so aptly put It, "if it were easy, we would have done it a long tlme ago. % J~ J ^Col~50'~ DATE: TO: FROM: RE: City of Iowa City MEMORANDUM August 16, 1996 Steve Atkins Chuck Schmadeke Water Impact Fee The following is a suggested format for determination of a water impact fee which would be assessed to a new user of the water source and treatment facility prior to initial water use. Peak day capacity 16.70 MGD Less 1996 design peak usage 8.80 MGD Non-billable (water loss) 1.40 MGD Major fire (3500 gpm for five hours) 1.05 MGD Major equip. breakdown or power outage 0. MGD Hot spell (in peaking factor) 0 MGD Assistance to UI & Coralville 0.80 MGD (Arbitrary 10% of U of l capacity).. Peaking factor for current commercial and industrial users 0.35 MGD Change in regulations (arbitrary-10%)1.67 MGD Major main break (est.) 0.50 MGD Subtotal: 14.57 MGD Capaclt~ for future users: 2.t3 MGD This capacity for future users, which can be allocated to new users coming on line after the plant is put in service, can be allocated to specific user classes in proportion to actual historic usage. The allocation is as follows: Commercial 17% 0.36 MGD Government 4% 0.09 MGD Univ. of Iowa 4% 0.09 MGD Industrial 7% 0.15 MGD Multi-dwelling 23% 0.77 MGD Residential 42% 0.89 MGD Univ. Heights 1% 0.02 MGD Second meter 2% 0.04 MGD 100% 2.13 MGD Chuck Schmadeke Page 2 October 27, '1996 The capacity for future users assigned to each user class can be allocated to each future user and be collected in the form of a connection fee. Following is an example of how the charge could be applied to all future single family residential users. The estimated capital cost of 2.13 MGD of capacity reserved for future users is $3.25 million. Since approximately 42% of the usage is by single family residential customers, the corresponding proportional cost of capacity for future single family users is $1,365,000. Assuming the average single family residence uses 289 gpd., the number of residences represented by the capacity for a future user is 3080 (890,000 / 289). Therefore the capital cost of the capacity for future single family users is $443 per residence (1,365,000 / 3080). This cost represents present day capital cost and does not include interest over the life of the bonds. The actual cost may be about twice this amount. The capacity for future users assigned to the other user classes can be apportioned in a similar manner. The resulting cost per user will range from a low of $309 per user for second meters to a high of $45,500 per user for industrial customers. How we get to a uniform cost per drainage fixture unit (dfu) is open for debate. The City also currently charges an impact fee to recover a portion of the City's cost to expand the water distribution system. The City has a gdd of oversized water mains (10 inch size and above) throughout the City to maintain adequate water flows for fire protection and adequate water pressure to satisfy customer needs. These large diameter water mains are installed by the City and generally follow along arterial and collector streets. The City recovers a portion of the cost of installing these large diameter mains by charging $354.00 per acre as property is developed. The cost is based on the cost of installing a 6-inch water main throughout the grid, divided by the total service area. Six-inch and eight-inch water mains are installed by developers at no cost to the City, City of Iowa City MEMORANDUM Date: August20, 1996 To: City Council From: City Manager Re: Regional Solid Waste Management Planning Committee The East Central Iowa Council of Governments (ECICOG) is beginning the process of updating the Regional Solid Waste Management Plan. This is a six-county plan we participate in, which Iowa DNR requires updating every three years. Since the landfill is owned by Iowa City, Iowa City needs to put together a planning committee that will look into the future of solid w~ste management for Johnson County. The following is a list of possible appointees to the planning committee. The nominees are recommended by City staff. Joe Bolkcom - Johnson County Board of Supervis6'rs Carol Casey - University of Iowa Pam Ehrhardt * Longfellow Neighborhood Association Kerry Fitzpatrick o Stanley Environmental Consultants Jim Barker - Apartment Owners Association Wayne Peterson - Johnson County Soil and Water District Dave Klochau - City Carton Co. Sue Horowitz - Iowa City Resident Lila Bailey - Hills Resident A representative to be named - Chamber of Commerce The committee will be staffed by the JCCOG solid waste management planner. The first meeting of the planning committee will be in mid-September. A second and third meeting may be required. The final regional plan will need to be adopted by resolution by all communities in Johnson County and by the Board of Supervisors. If anyone has any questions, please give Brad Neumann a call at 356-5235. CC: ~2-5 Jeff Davidson Brad Neumann Dave Elias Bud Stockman City of Iowa City MEMORANDUM Date: To: From: Re: August 16, 1996 Steve Atkins, City Manager Rick Fosse, City Engineer ~J~' Streamgaging Network/Flood Warning System We have recently entered into our annual contract with the USGS for streamgaging networldfiood warning system services. It should be noted that because of improved Federal participation, our costs are down and services are up. The annual cost has decreased from $4,540 to $3,568 and we will be reactivating the Ralston Creek South Branch gage located in Creekside Park and adding it to our telemetry based flood warning system. Because of the limited response time in this watershed, this station will be programmed to respond to rate of change ofwater level rather than height of water level. This should provide improved warning ofwhen Burlington Street and others are about to flood. Calibration of the threshold for this station will be difficult and may require some trial and error. cc: Chuck Schmadeke City of Iowa City MEMORANDUM To: From: Date: The Honorable Mayor Naomi J. Novick and Members of the City Council Linda Newman Woito, City Attorney; ~11~.,~ Dennis J. Mitchell, Assistant City Attorney August 22, 1996 Be: Recommendations of the "Play Vehicles" Committee City Staff met on August 13, 1996 to further discuss "play vehicles." The Committee included: Bill Dollman, Parking & Transit; Captain Patrick Harney, Police; Terry Trueblood, Parks & Recreation; Jeff Davidson, Planning & Community Development; Rick Fosse, Public Works; Linda Newman Woito, City Attorney; and Dennis Mitchell, Assistant City Attorney. The Committee unanimously makes the following recommendations. A summary of the proposed regulations is contained in the attached grid. A. Definition of "Play Vehicles." Under Section 9-1-7 of the City Code, "toy vehicles" are prohibited from going upon roadways, but the term "toy vehicle" is not defined. The Committee recommends substituting the term "play vehicles" for "toy vehicles". Define "pray vehicles" as roller skates, roller blades, skateboards, coasters, in-line skates, and other similar wheeled or coasting devices, including unicycles. Specifically exclude bicycles from the definition of "play vehicles". B. Regulation of Play Vehicles in the Central Downtown Business District. Prohibit play vehicles on the public right-of-way, including sidewalks, in the Central Downtown Business District. Define the Central Downtown Business District as that area bounded by Capitol Street to the west, Burlington Street to the south, Van Buren Street to the east, and Iowa Avenue to the north. Bicycles are currently prohibited on sidewalks in all commercial districts under Section 9-8-1E. The Committee recommends amending Section 9-8-1 E to only prohibit bicycles on sidewalks in the Central Downtown Business District as defined above. NOTE: Earlier this week, and subsequent to the final recommendations of the Committee, this office received a call from Eldon Snyder of the University of Iowa Community Credit Union. The Credit Union, which is located on the north east corner of Iowa Avenue and Van Buren, falls just outside of the boundaries of the area the Committee recommends as the Central Downtown Business District. Eldon stated that the Credit Union currently has problems with skateboarders and expressed concern the proposed ordinance could drive more skateboarders to their location. Eldon asked our office to convey his concerns to the City Council and his desire to have the boundaries of the Central Downtown Business District expanded to include the Credit Union. 2 C. Regulation of Play Vehicles on Other Public Right-of-Ways and Public Places. Prohibit play vehicles, with the exception of roller blades, in-line skates, and roller skates, on all roadways, alleys and streets, as well as in public parking lots and public parking ramps. Prohibit roller blades, in-line skates, and roller skates on all roadways, alleys, and streets except in RS*5 (low density residential) and RS-8 (medium density residential) zones. This would limit the use of roller blades, in-line skates, and roller skates to less busy, "local" streets. Require roller bladers, in-line skaters, and roller skaters who use roadways, alleys and streets in RS-5 and RS-8 zones to follow the rules of the road. Prohibit roller blades, in-line skates, and roller skates on all public parking ramps and public parking lots, except for the top level of Chauncey Swan Parking ramp after 6:00 p.m. if additional fencing or railing is erected. This exception would allow those who currently play roller blade hockey on the top level of Chauncey Swan to continue to do so if additional fencing/railing safety precautions are added. Those who play roller blade hockey on the top level of Chauncey Swan have expressed concern over the lack of any other safe, alternate place to play roller blade hockey in Iowa City. Permit all play vehicles on sidewalks in residential areas, but require play vehicles to yield the right-of-way to pedestrians. Bicycles are currently allowed on sidewalks in residential areas under Section 9-8-1 E, and must yield the right-of-way to pedestrians. In addition, prohibit bicycles in public parking ramps and public parking lots except for parking bicycles in bike racks. D. Prohibit the Use of Play Vehicles and Bicycles Within the City Plaza. Section 10-5-4, currently entitled "Bicycle and Skating Restrictions," prohibits the use of bicycles, roller skates, roller blades, skateboards, and other such coasting or wheeled devices within the City Plaza. Amend this Section to prohibit all "play vehicles," as well as bicycles. E. Regulations of Play Vehicles in Parks and Playgrounds. Prohibit the use of play vehicles in Chauncey Swan Park. However, allow the use of play vehicles in all other parks and playgrounds except where posted as prohibited, as long as the play vehicles are used in a safe manner so as not to injure other persons or property. The Committee recommends prohibiting play vehicles in Chauncey Swan Park because of the continuing problem with the destruction of public property. F. Repeal Code § 9-3-9, Entitled "Play Streets." Under this ordinance, the Traffic Engineer has the authority to designate any street a "play street." Only drivers who reside or have business on the street are authorized to drive on a street while it is declared a "play street." Apparently the purpose of the ordinance was to allow the Traffic Engineer to close streets for sledding during the winter. The Committee believes this Section should be repealed because it is outdated. Other City Code sections currently provide for parades, block parties, etc. 3 G. Miscellaneous. The Committee recommends that the Council request a report from Parks and Recreation on the feasibility of building a skateboard park. Although the Committee questions whether a skateboard park would be used enough to justify the costs and has concerns about where a skateboard park could be located in order to make it accessible, the Committee believes Parks and Recreation should be asked for its recommendations. The Committee also recommends requesting a report from Parks and Recreation on the feasibility of building an ice\roller blade hockey rink. Attachment CC: City Clerk City Manager Assistant City Manager Bill Dollman, Parking & Transit Captain Patrick Harney, Police Terry Trueblood, Parks & Recreation Jeff Davidson, Planning & Community Development Rick Fosse, Public Works 4 August 22, 1996 Summary of Proposed Play Vehicle Regulations Play Vehicles (Generally) Roller Blades, In-Line Skates, and Roller Skates Bicycles City Plaza No No No Sidewalks- Sidewalks- Streets & Alleys Chauncey Swan Residential Central Business Park Yes, if safely No No No used. Yes, if safely No No. except for No used. RS-5 and RS-8 zones Yes, if safely No Yes Yes used. O~er Parks and Playgrounds Parking Ramps and Parking Lots Yes, if safely No used Yes. if safely No. except for used. the top level of Chauncey Swan. Yes No City of Iowa City MEMORANDUM DATE: TO: FROM: RE: August 23, 1996 Council Members Marian K. Karr, City Clerk September 4 and 17 Work Sessions At Council request the topics of September 4th and 17th work sessions have been reversed. Council will be having a goal setting session on September 4 and the Library Board has been contacted regarding the 17th. Staff will confirm the availability of the Library Board at Council work session on Monday. The Library Board has also been furnished with the other possible work session dates outlined in my August 16 memo and listed below. Monday, September 30 Tuesday, October 1 Wednesday, October 2 Wednesday, October 23 Tuesday, October 29 Wednesday, October 30 It is staff,s desire to be able to confirm topics and meeting dates at Monday's work session. Again it is the Mayor's goal to set aside dates early and cancel if they are not needed. 13C4-JMK City of Iowa City MEMORANDUM Date: August 23, 1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, August 5, 1996 - 6:30 p.m. in the Council Chambers Mayor Novick presiding. Council present: Novick, Kubby, Norton, Thomberry, Vanderhoef. Absent: Baker, Lehman. Staff present: Atkins, Woito, Karr, Franklin, Davidson, Schoon. Tapes: Reel 96-83, Side 2; 96-87, 96-88, 96-89, Side 1. Meeting transcriptions are available in City Clerk's Office upon request. REVIEW ZONING MA3-rERS Reel 96-83, Side 2 PCD Director Franklin presented the following Planning and Zomng items for discussion: MOTION SETTING A PUBLIC HEARING FOR AUGUST 27 ON AN ORDINANCE VACATING A PORTION OF LEE STREET, AN UNDEVELOPED RIGHT OF WAY LOCATED BETWEEN RIVER STREET AND OTTO STREET. (VAC96-0001). MOTION SETTING A PUBLIC HEARING FOR AUGUST 27 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE H, ENTITLED "INDUSTRIAL ZONES," SECTION 1, ENTITLED "GENERAL INDUSTRIAL ZONE (I-1)" TO ALLOW LIMITED RETAIL SALES IN THE I-1 ZONE. Kubby requested that staff check language to ensure that retail sales is limited to 1000 square feet total per properbj, AGREEMENT BE'l-WEEN JOHNSON COUNTY IOWA, AND IOWA CITY, IOWA, ESTABLISHING POLICIES FOR DEVELOPMENT OF LAND WITHIN THE EXTRATERRI- TORIAL AREA OF IOWA CITY AND INCORPORATING THOSE POLICIES IN THE IOWA CITY COMPREHENSIVE PLAN. Separate discussion later in meeting. PUBLIC HEARING ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY AMENDING THE CONDITIONAL ZONING AGREEMENT FOR WESTPORT PLAZA TO ELIMINATE THE REQUIREMENT FOR A "COHESIVE, INTEGRATED DEVELOPMENT," AND TO REMOVE THE REQUIREMENT FOR THE FACADES OF THE BUILDINGS TO PROVIDE "HORIZONTAL CONTINUITY," FOR PROPERTY LOCATED IN THE CC-2~ COMMUNITY COMMERCIAL ZONE AT 855 HIGHWAY 1 WEST. (STAPLES/REZ96-0010) ORDINANCE AMENDING THE ZONING CHAPTER BY AMENDING THE CONDITIONAL ZONING AGREEMENT FOR WESTPORT PLAZA TO ELIMINATE THE REQUIREMENT FOR A "COHESIVE, INTEGRATED DEVELOPMENT," AND TO REMOVE THE REQUIREMENT FOR THE FACADES OF TkE BUILDINGS TO PROVIDE "HORIZONTAL 2 CONTINUITY," FOR PROPERTY LOCATED IN THE CC-2, COMMUNITY COMMERCIAL ZONE AT 855 HIGHWAY 1 WEST. (STAPLES/REZ96-0010) (FIRST CONSIDERATION) Uo Franklin noted the applicant has requested that Council continue the public hearing (item D) and defer the first consideration (item E) to August 27, 1996. RESOLUTION APPROVING THE VOLUNTARY ANNEXATION OF APPROXIMATELY 80 ACRES LOCATED SOUTHEAST OF SYCAMORE STREET AND NORTH OF THE SOUTH WASTEWATER TREATMENT FACILITY. (LANGENBERG/ANN96-0001) Kubby requested that staff present a map of the southeast part of Iowa City at Council's formal meeting on Tuesday. City Attorney Woito responded to Council questions regarding rezoning issues. ORDINANCE AMENDING THE ZONING ORDINANCE BY CHANGING THE USE REGULATIONS OF APPROXIMATELY 80 ACRES LOCATED SOUTHEAST OF SYCAMORE STREET AND NORTH OF THE SOUTH WASTEWATER TREATMENT FACILITY. (LANGENBERG/REZ96-0012) (FIRST CONSIDERATION) ORDINANCE AMENDING THE ZONING CHAPTER BY APPROVING A SENSITIVE AREAS DEVELOPMENT PLAN AND CHANGING THE USE REGULATIONS FROM RS-12, HIGH DENSITY SINGLE-FAMILY RESIDENTIAL TO OSA/RS-12, SENSITIVE AREAS OVERLAY/HIGH DENSITY SINGLE-FAMIL~ RESIDENTIAL FOR A 2.29 ACRE PROPERTY LOCATED AT THE INTERSECTION OF DUBUQUE STREET AND MEADOW RIDGE LANE. (REZ96-0011) (FIRST CONSIDERATION) Franklin noted the applicant has requested expedited consideration, ORDINANCE AMENDING CITY CODE TITLE 14, CHAPTER 6, "ZONING," ARTICLE H, ENTITLED "INDUSTRIAL ZONES," SECTION 1, ENTITLED "GENERAL INDUSTRIAL ZONE," TO ALLOW TRUCK TERMINAL FACILITIES. (FIRST CONSIDERATION) ORDINANCE AMENDING CiTY CODE TITLE 14. CHAPTER 6, ENTITLED "ZONING," ARTICLE K, ENTITLED "ENVIRONMENTAL REGULATIONS," SECTION 1, ENTITLED "SENSITIVE AREAS ORDINANCE." (FIRST CONSIDERATION) City Attorney Woito stated she will consider if the proposed language amendments will require Council to reset the public hearing. P&Z member Tom Scott presented information concerning rezoning and review on protected slopes and the possibility of imposing the rezoning process on critical slopes. In response to Novick, Franklin stated staff will look at language in the ordinance regarding storage of equipment in the defined construction area. ORDINANCE AMENDING CITY CODE TITLE 14, CIdAPTER 6, ENTITLED "ZONING," ARTICLE O, ENTITLED "SIGN REGULATIONS," TO DELETE THE SPECIFIC REGULA- TION OF "POLITICAL SIGNS," AND TO AMEND REGULATIONS APPLICABLE TO ALL TEMPORARY SIGNS, INCLUDING POLITICAL SIGNS. (FIRST CONSIDERATION) ORDINANCE AMENDING CITY CODE TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE E, ENTITLED "COMMERCIAL AND BUSINESS ZONES," SECTION 1, ENTITLED "COMMERCIAL OFFICE ZONE (CO-1)," TO ALLOW SMALL-ANIMAL CLINICS IN THE CO-1 ZONE BY SPECIAL EXCEPTION. (FIRST CONSIDERATION) ORDINANCE AMENDING THE ZONING CHAPTER BY DESIGNATING 36 PROPERTIES AS IOWA CITY HISTORIC LANDMARKS. (SECOND CONSIDERATION) ORDINANCE AMENDING THE ZONING CHAPTER BY REZONING THE FOLLOWING PROPERTIES OWNED BY THE UNIVERSITY OF IOWA TO P, PUBLIC: 1 E. PARK ROAD (RNC-20), 234 N. MADISON STREET (RM-44), NORTHWEST CORNER OF DUBUQUE AND CHURCH STREETS (RM-44), 230 N. CLINTON STREET (PRM), 324 S. MADISON STREET (CB-2), 300 MYRTLE AVENUE (RS-5), 421 MELROSE AVENUE (RS-5). 315 MELROSE AVENUE (RS-8), 121 GRAND AVENUE COURT (RS-8), 127 GRAND AVENUE COURT (RS-8), 129 GRAND AVENUE COURT IRS-8), AND 2222 OLD HWY. 218 S. (I-1). (SECOND CONSIDERATION) ORDINANCE AMENDING CITY CODE TITLE 14, CHAPTER 6, "ZONING," ARTICLE J, "OVERLAY ZONES," BY CREATING A NEW OVERLAY ZONING DISTRICT ENTITLED "DESIGN REVIEW OVERLAY ZONE." (SECOND CQNSIDERATION) City Attorney Woito and City Clerk Karr provided input. Council agreed to schedule final adoption of the landmark (item M) and design review ordinances September 10. Vanderhoef proposed Design Review Committee m-embership consist of two architects, two design professionals or trades people, one at-large member, one downtown representative, and one Near Southside representatwe. City Attorney Woito recommended that the proposed change to the bylaws (item 7) be forwarded to the Design Review Committee for review, and the item deferred to September 10. Vanderhoef proposed an ordinance amendment requinng an extraordinary vote to not approve an application. Vanderhoef stated she will propose the amendment at the September 10, 1996, when a full Council is present. ORDINANCE AMENDING THE ZONING CHAPTER BY CONDITIONALLY REZONING A 2.32 ACRE TRACT FROM I-1, INDUSTRIAL. TO C1-1, INTENSIVE COMMERCIAL, FOR PROPERTY LOCATED EAST OF SUNSET STREET ON THE SOUTH SIDE OF HIGHWAY 1. (REZ96-0006) (PASS AND ADOPT) RESOLUTION APPROVING A FINAL PLAT OF GALWAY HILLS, PART THREE, A 21.29 ACRE, 53-LOT RESIDENTIAL SUBDIVISION LOCATED SOUTH OF GALWAY DRIVE AND EAST OF HIGHWAY 218, IOWA CITY, IOWA. (SUB96-0014) Franklin recommended this item be deferred to August 27, 1996. FORWARDING A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING DENIAL OF AN APPLICATION SUBMITTED BY THE DETWEILER FAMILY REVOCABLE LIVING TRUST TO REZONE A 1.58 ACRE TRACT LOCATED IN JOHNSON COUNTY IN FRINGE AREA 4 APPROXIMATELY MILE EAST OF THE IOWA CITY CORPORATE LIMITS ON LYNDEN HEIGHTS ROAD FROM A1, AGRICULTURAL, TO R2, TWO-FAMILY RESIDENTIAL. (CZ9628) 4 Reel 96-83, Side 2 FRINGE AREA AGREEMENT (Agenda item 6.C) PCD Director Franklin and City Attorney Woito presented information. Novick requested that references to the previous fringe area agreement be removed from the new fringe area agreement. In response to Kubby, Council agreed to direct staff to report back to Council in 18 months regarding compliance by both City and County to the new fringe area agreement. RELOCATION OF CRANDIC/IOWA iNTERSTATE RAILROAD INTERCHANGE Reel 96-87, Side 1 PCD Assistant Director/Transportation Planner Davidson presented staff report regarding rolocation of Crandic/Iowa Interstate Railroad Interchange. Council directed Davidson to pursue the grant funding available from the federal Clean Air Attainment Program administered by IDOT. Majority of Council expressed a possibility for participation of local match funding. Vanderhoef requested that Davidson express concerns about idling trains. Staff Action: Putting together grant application. Further negotiations with Iowa Interstate regarding the local match (Franklin) BUILDING PLANS/OLD LIBRARY PARKING LOT Reel 96-87, Side 2 PCD Director Franklin, City Manager Atkins, City Attorney Woito, Atty. Joe Holland (representing the owner), Architect Tim Schmidt and Developer/Owner Jim Clark provided information regarding old library parking lot building plans. Holland requested that Council expedite the process for approval. Kubby requested detail of the College Street side of the building plans. Council requested a recommendation on the project from the Design Review Committee. Franklin noted a formal Council vote is required and a resolution can be placed on Council Agenda August 27. In response to Norton, Woito stated she will provide Council with a copy of the agreement between GWG and the City. In response to Norton, Atkins stated he will request footprint and elevations of the projects. Staff Action: Staff will prepare information and resolution for agenda of August 27. (Franklin) FAMILY BUS PASS/FAMILY SWIM PASS Reel 96-88, Side 1 Parking and Transit Director Fowler and City Manager Atkins presented information. 5 Council directed staff to prepare student reduced single fare and a monthly bus pass program and a University student bus pass program. Staff Action: On agenda for August 27. (Fowler) WATER IMPACT FEE - FUTURE DIRECTIONS Reel 96-88, Side I Kubby suggested that former Council Member Throgmorton's memo concerning the fee and Council meeting minutes regarding water facdity and water impact fees be distributed to Council Members. City Manager Atkins stated staff will frame the issues and prepare a packet of information for Council members. COUNCIL AGENDA/TIME: Reel 96-88, Side 2 (Agenda Item #4m - Iowa City Historic Landmarks) Vanderhoef noted that the Code of Formal Protest of Rezoning Action information should be included in the question and answer section of the brochure. Vanderhoef noted there are traffic problems on Walnut Street between Dodge Street and Summit Street. Staff will follow-up. Vanderhoef noted Council received information regarding Highway 965. Novick reported that the Consultant will be prepared to give Council ~' report on August 20. Atkins stated that discussion can be scheduled August 26, 1996. Atkins noted he will follow-up with Transportation Planner Davidson. Vanderhoef requested information regarding what the City pays area stores to collect water and refuse/utility bills. City Manager will follow-up. (Agenda Item #13 - Announcement of Vacancies.) Thornberry noted Council received a letter from Chris Randall regarding her resignation from the Housing & Community Development Commission. City Attorney Woito responded to Council Members questions regarding conflict of interest, Novick recommended that the Board and Commission application and HCDC by-laws be changed to incorporate conflict of interest language contained in the City Attorney's memo. Staff will follow-up. In response to Norton, Atkins recommended that Norton prepare a list of downtown parking questions for staff to respond to. Norton noted that Council Members received an August 2 memorandum from Helling regarding BTC. Arkins stated Council discussion regarding BTC can be scheduled August 26, (Agenda Item #2f(1)) Norton asked how to respond to Deb Liddell's questions regarding cemetery expansion. After discussion Arkres said he will request recommendations from Parks and Recreation regarding that issue. 9. Norton inquired about the play vehicles proposal. 6 10. Norton noted that Council will be hearing from Council Member Baker regarding downtown plans. 11. (Agenda Item #2f(3) - Letter from residents) Norton raised concerns about the sidewalk located on Kimball and Park Road. Atkins stated that he will prepare information. 12. (Agenda Item #11 - Resolution on unclassified salaries and compensation for FY97 for the City Attorney, City Clerk and City Manager.) In response to Kubby, Thornberry noted that there were not four Council Members in favor of separating the resolution. 13. (Agenda Item #8 - Williams Pipeline Company.) Kubby noted she is going look at area photographs regarding where the pipeline relocation will be. Kubby asked if archeological work is necessary, City Manager Atkins stated he will obtain that information, 14. (Agenda Item #2c(6) - Outdoor Service Area for Bushnell's Turtle) Kubby inquired about the status of Bushnell's. City Clerk Karr responded to Council questions regarding sidewalk cafes in the Outdoor service areas. Novick stated that Council will approve the request contingent upon installation of a gate. 15. Kubby requested that the resolution regarding economic development recommendations from the ad hoc committee be rescheduled from August 27 to the September 10, 1996 formal council meeting. 16. In response to Kubby, City Manager Atk~ns stated he will prepare information regarding the impacts from the new Clean Water Act. 17. Kubby noted that it is the 10th anniversary of the Peace March and requested that the peace pole in the Ped Mall be rehabilitated. 18. Thornberry raised concerns regarding the bums that are hanging out in the Ped Mall. 19. Kubby noted her concerns about the local newspaper bashing Council. 20. (Agenda Item 2e.11.) In response to Novick, City Manager Atkins stated the Police Department will use the grant monies to purchase new equipment, i.e. computers. 21. Novick reported that the Travel Policy ~s in final revision. 2. Novick reported that she is working with Kirkwood Community College representative Becky Lynch regarding the house on Lower Muscatine. 23. Novick noted that City Manager Administrative Assistant Lisa Handsaker has requested that Council save and return agenda envelopes and covers. 24. Novick noted the Iowa League of Cities is meeting in Cedar Rapids in September and City Clerk Karr would like those forms turned in. Novick noted that the president of the Iowa League of Cities is trying to reorganize and revitalize the urban mayors group. 25. Novick noted that Council received the letter endorsing the request to IDOT from the Monday Forum signage requests. 7 26. Novick noted that Council has scheduled a joint meeting with the Iowa City Library Board September 4. Novick stated that City Manager Arkins will be facilitating that meeting. 27. In response to Norton, Karr stated the goal setting session is scheduled September 17, 8:00 a.m. to 1:00 p.m, APPOINTMENTS: Reel 96-89, Side 1 Airport Commission - no discussion, Board of Appeals - Gary Haman Meeting adjourned at 11:30 p.m. August 22, 1996 Aziz Longou Bushnell's Turtle 127 E. College St. Iowa City, IA 52240 CITY OF I0 WA CITY Dear Aziz, This letter is to inform you that your application for an outdoor service area has been forwarded to the State with a notation that the fence and gate are non-conforming. On August 6, the City Council approved your request for an outdoor service area granting a one year waiver of the fencing requirements contingent upon installation of a gate to allow an exit only. This gate was to be of sufficient height and comparable materials to substantially comply with outdoor service area regulations. Staff review indicates you have satisfied that requirement, however, the gate appears to allow entrance. After appropriate discussion with HIS staff and the City Manager it was concluded that although non*conforming the gate could remain with the installation of two small signs. One on the inside of the gate reading 'Exit Only" and the other on the outside of the gate reading 'Not An Entrance". Please have the signs installed immediately and the matter of the gate and waiver can be concluded. Call me when the signs have been installed. I wish to reiterate the fence and gate are non-conforming and thereby subject to a one year waiver and our obligation to notify the state accordingly. It is further'understood that the fence height and gate installation will comply to City regulations at the time of your renewal next year. Furthermore if we are called upon to respond to any outdoor service areaJ]iquor complaint such as open containers, individuals jumping the fence or passing of alcoholic beverages, and selling alcoholic beverages to minors we would need to enforce in compliance with applicable laws. As a final note, and please accept this merely as a suggestion, I would encourage you to notify your dram shop insurance carrier of this situation. As you know our records are public and subject to inspection at any time. Sincerely, Madan K. Karr, CMC/AAE City Clerk cc: State Beer & Liquor Dept. City Council City Manager City Attorney Sr. Bldg. Inspector Police Chief Fire Chief Im~an~21.doc 410 EAST WASHII'~O3'O~I STREET · IOWA CITY. IOWA City of Iowa City MEMORANDUM Date: August 8, 1996 To: City Council From: Jim Harris, Chair, Housing Inspection Service Quality Committee Re: Housing Inspection Service Quality Report The Housing and Inspection Service Quality Committee has completed its work and our report is being sent to you for review. The Housing Inspection staff has indicated their intent to imple- ment all the Committee's recommendations unless otherwise directed by Council. Therefore, formal action by the Council is not requested to implement the report's recommendations. I do wish to acknowledge and thank fellow Committee members: John Rothman, Vice Chair; Steve Van der Woude; Phil Launspach; Nancy Skay; Mark Hamer and Ansslm Erighono for their time and effort in working on this matter. Also, on behalf of the Committee, I wish to thank staff for their time and support to the committee. The Committee's report was reviewed by the Greater Iowa City Apartment Owners Association and I have forwarded their additional comments. While the Committee did not resolve these concerns, the Committee has recommended a process for.their consideration, as well as other customer concerns. The Committee has recommended establishment of a permanent Housing Inspection Customer Advisory Committee, which will provide an ongoing process to address customer issues similar to those additional comments by Greater Iowa City Apartment Owners Association. The Custom- er Advisory Committee would be a resource group working with Housing Inspection staff to accomplish the following objectives: provide customer feedback; generate new ideas; increase customer access to the decision making process; increase innovation and creativity; and provide input on ordinances and/or procedural matters. The Advisory Committee's organization is to be dynamic and divetee by including customers on the Committee who have recently received service as well as individuals who represent vadous customer groups (e.g. apartment owners, tenant, tenant~andlord association, Greater Iowa City Apartment Owners Association, etc.). In conclusion, on behalf of the Committee I recommend implementation of the Committee's recommendations. The permanent advisory committee should be an important resource and partner to Housing Inspection Services to promote service quality in the area of housing inspec- tions. In my opinion, the Committee's recommendations provide customers a greater opportunity to be heard and involved with housing inspection issues thus promoting service quality. It is my understanding that, unless you direct otherwise, staff intends to implement the Committee's recommendations. On behalf of the Committee, thank you for your consideration on this matter. City of Iowa City MEMORANDUM Date: April 24, 1996 To: City Council From: Housing Inspection Service Quality Committee; Jim Harris (Housing Commis- sion), Chair; John Roffman (Board of Appeals), Vice Chair; Steve van der Woude (property owner/landlord); Phil Launspach {property owner/landlord); Nancy $kay (property manager); Mark Hamer {Greater I.C. Apt. Owners Assoc.); Anselm Erighono {Tenant/Landlord Assoc.) Be: Housing Inspection Service Quality Report Background: The Housing Inspection Service Quality Committee was established by the City in the fall of 1995 to focus on the quality of service provided by the housing code inspection division and provide the opportunity for the inspection staff to work directly with its customers in assessing the service environment and developing programs/strategies that emphasize customer service. The Committee membership included individuals with divergent viewpoints and represented customer groups receiving services from housing code inspections. Representatives on the Committee included the following: property owners, property manager, Greater Iowa City Apartment Owners Association, Landlord/Tenant Association, Board of Appeals and the Housing Commission. The charge to the Committee was to: Assess the quality of housing code inspection services; recommend programs and/or strategies designed to meet the needs and solve the problems of citizens/customers; and recommend a process for obtaining continuous consumer feedback. In carrying out its charge, the Committee met weekly from October 1995 through January 31, 1996. This report presents the Committee's findings and recommendations in the area of service quality and issues. Service Quality Issues: The Committee's first step was to identify all the service quality issues to be considered. The following service quality issues were identified and considered by the Committee. The complete text of issues discussed by the Committee is attached to this report. 4. 5. 6. Enforcement of tenant violations· Housing Code/enforcement should focus only on minimum standards of health/safety and not aesthetics. Quality of housing inspection reports. Inspector/inspection consistency· Consumer education/training regarding housing code/inspection procedures. Multi-code enforcement through rental housing inspections. 2 8. 9. 10. 11. 12. 13. 14, 15. 16. Retroactive application of the housing code. Perceived absence of fairness in the conduct of business. High minimum code standards reduce the amount of low cost housing. Improve customer involvement/feedback, Finding additional violations during reinspections. Inspector familiarity with the property before inspection. Carbon monoxide testing. Inspections on demand to break lease. Find rental properties without permits. New inspectors need to remember time is valuable to everyone. Findings and Recommendations: · General Quality of Housing Code Insoection Services The Committee found the quality of housing inspection staff to be very good. Housing inspectors are well-trained and knowledgeable in various city codes. As a condition of employment, housing inspectors are required to have certification in a uniform construction code li.e. building, electrical, plumbing, etc,) In terms of relations with the public (tenants and landlords), the housing inspectors do a very good job. Inspectors are available, seem truly concerned, and are eager to assist the public, In working with landlords to achieve housing code compliance, inspectors are flexible and reasonable in their approach. The Committee also concluded the quality of housing inspections to be professional and thorough. The Housing Inspection Division's primary focus on health/safety issues does a good job keeping rental properties safe. The stated purpose of the housing code to ensure that housing facilities and conditions protect and promote the health, safety and welfare of tenants and the general public is well administered. · Enforcement of Tenant Violations Issue: Tenant-caused violations (e.g. smoke detectors and extension cords) result in landlords being cited for the violations. Tenants should be cited for tenant-caused problems. Finding: There was considerable difference of opinion among committee members concerning the City's role in the enforcement of tenant violations. The landlord interest strongly encouraged more aggressive City involvement while other members felt the State Code provided the necessary remedies for landlords to resolve tenant caused violations. This issue was acknowledged as complicated and best resolved through collaborative efforts of the Landlord/Tenant Association, Greater Iowa City Apartment Owners Association, and the Housing Inspection Division. Recommendation: Establish a committee to develop, recommend and review programs that encourage tenant compliance with the housing code. Committee members to include one representative from each of the following: Landlord/Tenant Association, Greater Iowa City Apartment Owners Association and the Housing Inspection Division. One of the 3 immediate duties of the committee would be to develop and distribute a landlord/tenant information packet regarding responsibilities for landlords and tenants. the information in the packet would emphasize health and safety regulations. · HousinQ Code/enforcement should focus on minimum standards of health/safety and not aesthetics. Issue: Health/safety issues should be the primary focus of housing inspection program and not aesthetic or maintenance matters. Finding: The Committee struggled with questions of what is and is not considered to be health and safety items in the housing code. Should the housing code be addressing non- health and safety issues? No agreement was reached on these questions. Agreement was achieved on the development and use of an inspection checklist which would help landlords anticipate general areas and/or specific items that will be inspected. Also, the Committee decided that more consumer education would help this matter. Recommendat/on: Address this issue through more consumer education programs, improved print material, use of inspection checklist, and ongoing customer feedback. · Quality of housinQ inspection reports. issue: Inspection reports are technical and not easily understood by inexperienced property owners. Also, the staff's practice of making recommendations in the notice of violation letter, while intended to be helpful, may be perceived ~ violations and therefore a liability to property owners. Find/n[/: In resolving housing inspection issues, the language used is often technical and may not be clearly understood. Also, the practice of making recommendations in notice of violation letters, while well intended, may lead to misunderstandings. Recommenda tipns.* Add a step to the inspection procedures for inspectors to "check for understanding" with the property owner at the conclusion of an inspection concerning the results of the inspection. Stop the practice of including recommendations in notice of violation letters. If written recommendations are to be made concerning a property, the recommendations should be provided in a separate letter from the notice of violation. · Inspection_/insoector consistency. Issue: Improve consistency between housing inspectors. Findings: In the past, the difference in training and expertise of housing inspectors resulted in inconsistency in inspections. Today, inspectors are better trained and consistency has improved. However, because each inspector is often called upon in the field to exercise professional judgment regarding a specific problem, the issue of 4 consistency is likely to be an ongoing concern. Use of an inspection checklist should help ~mprove consistency and should be made available to property owners so that they can anticipate inspection priorities. Recommendation: a. Develop an inspection checklist. The inspection checklist is to be used on every housing inspection. b. Provide the inspection checklist to property owners prior to a scheduled inspection. · Consumer education/trainino reoardino housino code/inspection orocedures. Issue: Improve communications with property owners and tenants concerning housing code/inspection procedures. Finding: A consumer education/training program is needed for both property owners and tenants. Some elderly and first time landlords are apprehensive and/or intimidated by the inspection process. This is due to lack of experience and understanding of the purpose and process of housing inspections. Recommendation: a. See reco~nmendations concerning tenant complia.nce issue. b. See recommendations concerning inspection checklist, CSC education program, and customer advisory committee {see page 8). · Multi-code enforcement throuQh rental housinQ insoections. Issue: The City, through the rental housing inspection program, checks for compliance with other city codes (i.e. zoning, building, plumbing, electrical, fire, etc.). The rental housing inspection should not be used to check compliance with other codes. Finding: The Department of Housing and Inspection Services has the responsibility of enforcing numerous city codes related to housing (e.g. rental, zoning, fire, building, plumbing, electrical, nuisance, sensitive areas, etc.). The use of housing inspectors is an efficient and economical way to enforce various city codes and carry out the responsibili- ties of the Department of Housing and Inspection Services. No consensus could be reached on the landlord's issue that finality in code compliance cannot be obtained with rental property to the same degrees as with owner occupied property. In addition, landlords raised the concern that rental property and owner occupied property are treated differently. Recommendation: Use of the inspection checklist as previously recommended should help property owners anticipate inspection priorities. · Retroactive aoplication of the housin(~ code. Issue: Property owners feel the Certificate of Structural Compliance (CSC) no longer has any meaning because rental housing is now being subject to retroactive application of various codes. Findings: The CSC is ordinarily a permanent document, but may be revoked in specific situations, particularly when those situations are directly related to health and/or safety of tenants. The Housing Inspection Division's policy on this matter is to focus on health/safety issues. It appears that property owners are generally not aware of the City's policy in this area and that a CSC may be revoked. Some health/safety issues are not "grandfathered" and items perceived as CSC approved must be updated. There was no agreement as to the value and role o~ the CSC. Recommendation: a. Develop a consumer education program concerning this issue, including information about the Certificate of Structural compliance. · Perceived absence of fairness in the conduct of business. Issue: A fair and impartial appeal procedure is needed for a person aggrieved by action of an inspector. The appeal process should be operated outside of the department by a third party. Findings: A third party appeal process exists. Any person aggrieved by a decision/action of an inspector may appeal to the Board of Appeals. This process is fair and impartial. There is a concern among some landlords about the housing inspection division accountability and the lack of a forum to anonymously voice concerns. Recommendation: a. Include information about the appeals process in a consumer education program. b. Develop and use a process for obtaining continuous customer feedback (see process for Obtaining Continuous Customer Feedback, page 8). · Hiclh minimum code standards reduce the amount of affordable housing. Issue: Intensity and frequency of housing inspections reduce the amount of low cost housing in the community. The cost of rental housing can be lowered by less frequent inspections and by less emphasis on non-health/safety issues. Findings: The Committee was strongly divided on this issue. The landlord interests believing that intensity and frequency of inspections affected housing affordability while other committee members rejected this premise. The Committee could not conclude that lower intensity and frequency of housing inspections necessarily results in more lower cost housing. The Housing Inspection Division does work with property owners in adjusting schedules for compliance when dealing with extensive maintenance items. Adjusted 6 maintenance compliance schedules allow property owners to spread expenses over longer periods of time. The Committee discussed changes in inspection frequency to 27 months or the possibility of annual inspections alternating between fire safety and maintenance inspections. No recommendations were agreed to concerning changing frequency of inspection. Recommendation: Develop written administrative procedures for using a housing inspection maintenance agreement as a means of providing the property owner greater flexibility in scheduling maintenance repairs required by the housing code, The maintenance agreement may be used when extensive maintenance requirements of the housing code would impose practical difficulties or unnecessary hardship on landlords, In no case would the maintenance agreement be used to defer health/safety code violations. · Improve customer involvement/feedback. Issue: Customer education needs to be improved regarding housing inspection/code procedures. In addition, the consumer education process should be an ongoing priority. Findings: The Housing Inspection Division provides numerous print materials to help consumers in understanding the housing code/inspection process; however, more needs to be done in providing customer feedback. Recommendation: a. Develop a customer service postcard to be used to survey customer satisfaction to provide continuous feedback. Develop an ongoing housing inspection customer advisory committee. The customer advisory committee would be an ongoing group working with Housing Inspection staff to improve customer involvement and feedback. · Findin(~ additional code violations durina housing reinspections. Issue: Inspectors are citing additional violations on reinspections. Findings: While this situation may have occurred, it is not the policy of the Housing Inspection Division to cite additional violations on reinspection. The Committee did not find this to be an issue needing additional action. Recommendation: None. · Carbon monoxide testina. Issue: Carbon mortoxide poisoning is a serious health/safety issue and should be part of both the building and housing codes. 7 Facts: Carbon monoxide testing is not presently done and because carbon monoxide poisoning is a serious health/safety issue, testing should be included as part of the routine housing inspections, The Committee expressed interest in carbon monoxide testers being required in rental property by the year 2000. Recommendation: Consider amending the housing code to require hard-wired carbon monoxide testers in mechanical areas at such time as required by the Uniform Building Code, · Inspectors should familiarize themselves with the property file before doinc~ inspections, issue: Inspectors should thoroughly review property files before doing inspections, Findings: The present Workload of the Housing Inspection Division does not leave enough time for inspectors to thoroughly review the files before an inspection. The rental property files go back 20 years and most of the information is not germane to a current inspection, Inspectors do review site plans and floor plans found in property files. Recommendation: None. · Inspections on demand to J~reak leases, issue: Tenants use housing inspection services to break leases, Findings: The Housing Inspection Division makes every effort to encourage landlords and tenants to work out disputes. Recommendation: None, · Spend more time findin~ rental property. issue: Rental property is being rented without a rental permit and the City should actively seek out these properties and get them licensed, Findings: Housing Inspection is presently in the process of systematically finding rental property rented without a rental permit, Recommendation: None, · New inspectors need to remember time is valuable to everyone. Issue: Inspectors need to be punctual. Findings: Inspector punctuality is stressed by Housing Inspection, Recommendation: None, 8 Process for Obtainin¢~ Continuous Consumer Feedback: a. Develop a customer service postcard to be used to survey customer satisfaction. Develop a housing inspection customer advisory committee. The customer advisory committee would be an ongoing resource group working with housing inspection staff to accomplish the following objectives: provide customer feedback, generate new ideas, increase customer access to the decision making process, increase innovation and creativity, provide input on ordinances and/or procedural matters. The Committee organization to be dynamic and diverse by including customers on the committee who have recently received service and individuals representing various customer groups (e.g. apartment owners, tenants. Tenant/Landlord Association, Greater Iowa City Apartment Owners Association, Life Skills, etc.). HOUSING CODE INSPECTION ISSUES 1. ) UPON COMPLETXON OP INSPiraTIONS, WE N~BDED AN ~XT~SION ~ ~L~E ~ ON VIO~TIONS, DUN ~ N~, ~.. ~O~TIO~S N~ ~IRING ~SZON ~ ZNSP~ AT SAID DA~. ~N ~ZNSPE~ION, INSPg~R FI~S ~ ~O~T~ONS ~ S~S ~ ~DITION~ L~BT OF ~PAIRS. ~ESE "E~" ~O~TIONS COST O~ ~S~ M~ ~Y BECAUSE ~ ~D INSPECTION. Whe~ do~n~t insr~c~ion~ · carlton aloxide teat should be d~. Inspection on demand to break leases //-/ . Spend more time finding rental properties without permits · New inspectors need to remember that time is valuable to everyone J. IMPROVE CUSTOMER INVOLVEMENT/FEEDBACK / ~. · Lack of involvement of tenants in understanding the importance of the safety codes and the role the city inspection services plays in their safety ~6) The Greater Iowa City Apartment Association, whose members own or manage more than half the apartments in Iowa city, feels that it has been excluded from the process currently in place for considering changes in the housing code. We would like to see a policy in place under which HIS and the people its regulates are invited and encouraged to communicate and cooperate in addressing common concerns such as changes in the housing code and enforcement policies and practices. ~) We feel marginalized and excluded from any ongoing dialog on issues affecting us. We would like to see frequent and full cooperation and communication between apartment owners and managers and the Department of Housing and Inspection Service. We would also like to see a more open and participative approach to housing code regulation and enforcement where changes in the housing code and in the way it is implemented are discussed with the people to be affected by the regulations and practices PRIOR to their submission to council or becoming departmental procedure. Regulation by consent is much superior to regulation by edict. I. HIGH MINIMUM CODE STANDARDS REDUCE AMOUNT OF AFFORDABLE HOUSING ~) There are costs as well as benefits associated with high minimum requirements for rental housing. Benefits include better maintained and safer housing. Meeting higher standards in both existing and new construction of multifamily units means higher cost to build/or upgrade. These costs are ultimately borne by the tenants and thereby contribute to the absence of low cost rental housing in Iowa City. ~) There appears to be a city policy of having increasingly higher standards for both new and existing rental housing. This means ever increasing housing inspection requirements and higher minimum construction standards and therefore rising costs for new construction of rental units and for improving existing units. Ultimately these cost will be : reflected in the rents charged. Issue of affordable housing: ~3~) I would like to see a) a minimum safe set of housing code' standards to abide by, ~ b) any additional requirements ~ that were in place when my building** was constructed. ~) I would like to see no upgrades other than upgrades to the minimum safe set of housing code standards. ~) I would like to see a citation without enforceability for 1 b) above"unless an eminent danger factor can be demonstrated by the city. H. PERCEIVED ABSENCE OF FAIRNESS IN THE CONDUCT OF BUSINESS ~) :Finally, those active in the apartment association hear a n .u~ber of complaints about HIS, some of which may not be justified but some do appear to have merit. Perhaps the most common denominator among these complaints is one of the perceived absence of fairness in the conduct of the business of HIS. Unfortunately, at present, there is no good way for those who feel incorrectly or improperly treated to seek redress of these concerns. Please note that this is not solely a question of fairness of interpretations of the housing code, it primarily is a question of fairness in the way HIS operates. A means to address these concerns should be considered which protects them from the risk of reprisal and provides them with a fair and impartial hearing. 5) While this point should not be exaggerated, there is some feeling of oppression by and fear of Housing and Inspection Services by some of our members. The citizens of a community of the quality of Iowa City should not have these sort of concerns with any of its government departments. redress. outside c) At present there is no really gGod way ~or individuals who feel aggrieved by actions of the HIS department to seek ~f implemented, such a procedure should be operated th~ department of HIS by a neutral third party. G. RETROACTIVE APPLICATION OF HOUSING CODE ~) There is also a question of the fairness of having properties that having once met all the existing standards for rental housing to now become the victim of retroactive laws~and requirements. Isn't this a form of double jeopardy or:continual jeopardy? Question of fairness. ~) It appears that the Certificate of Structural Compliance has very little , if any, meaning at the present time. If my memory serves me correctly, that was developed some years ago so that when a building is in compliance with all building codes at that time, no further work would need to be done other than regular maintenance and compliance with new safety requirement that are not "grandfathered". ~) The Iowa City housing inspectors are now inspecting each residential rental unit for their compliance with the building code that was in force when they were built and citations can be issued for anything found as not complying with the appropriate code. This means inspecting older properties for compliance with building codes as far back as 1955 forty years ago. Between the time these buildings were constructed and now most, if not all of them, have met all of the other standards established between their completion and now. These properties have passed inspections for such things as a Certificate of Occupancy, Certificate of Structure Compliance, Minimum Housing Code standards and have met or have corrected and then met all their housing code inspections for many years. Why routinely inspect for these items now? There is a fundamental issue of fairness here. No other group of properties is subjected to this level of inspection. ~ ~) .The Iowa Code mandates regular inspections of all residential rental property in communities of fifteen thousand population or greater. The level of intensity and breadth of inspection is at city's discretion. There is no requirement for any other regular nspectlons. Why are Iowa i ' City's so comprehensive and why are all codes affecting rental housing inspected for at each rental housing · nspectlon. I am not aware of any other community in Iowa with such an onerous set of rental housing inspection. Who made this decision? Why? ~ 3 ;~') If we are going to be inspected for things not in the housing code, such as old building codes, then any violations of the old building codes (when the building was built) ~o~d ~o~ beqenf~rced unless a clear a~d present danger to 9e'nealth a~ safety ~f the occupants Ks present. Non- l~f~threatenlng old building code v~olations should be ~r~n~fathered. 510 ~) With respect to the recent changes in the housing code: These constitute a really huge change that deserves more comment than it has been given We wOUld like to have more discussion on them. · .. F. MULTI-CODE ENFORCEMENT THROUGH RENTAL HOUSING INSPECTIONS /~ 5) At least two years ago (and perhaps earlier) housing inspectors began inspecting not only for the items appropriate under the maintenance section of the housing code, they were also inspecting for building code, fire code, zoning code and tree ordinance requirements as part of the housing code maintenance inspection. Now there are two problems with this action. a) They gained entrance to the properties under the guise of a housing inspection and then inspected for all these other things as well, WITHOUT ADVISING THE PROPERTY OWNER EITHER PRIOR TO THE INSPECTION OR AT THE TIME OF THE INSPECTION of the other .items for which they were inspecting. Indeed, unless the property was cited for a violation under one of these other c~des, the property owner/manager may even today not be aware of the hidden inspection agenda that came through the door with the inspector. This concern is not directed at whether the city has the right to inspect for these items, but the ethics of their approach. It is an inappropriate way for the city to do business. The second issue that this change in inspection practice of adding every other possible city code or ordinance requirement to the duties of the housing inspector while do%ng housing inspections EFFECTIVELY ADDED ~J~L OF THEMTO THE ~HOUSING CODE. This change in'practice constitutes a ~ chanae, in what constitutes a state mandated housing code inspection. This change in inspection practices was done, to t~9 best of our knowledge, by HIS without any discussion or approval by the city council. The decision to make a change of this magnitude in what is inspected for as part of the housing code inspection should be made by the city council, ~ot the department of Housing and Inspection Services (HIS) and certainly not by HIS without discussion with and prior notice to those it regulates. · ) This year the 'city council did decide to add a new section to the housing code that was proposed by HIS staff. This code change adds essentially three requirements to the housing code, two of which somewhat legitimize the actions just described above. These are: a) every structure shall be maintained in compliance with 1) the state fire code as amended, and 2) the building codes in effect at the time the building was constructed and b) if the use or occupancy is changed, then compliance with currently adopted codes is required. While the addition of this one paragraph Der se is not large, it constitutes a rmajor change in the housing code. We are concerned a) with whether these changes are appropriate b) whether they received the attention they deserved prior to enacting this code sections and c) that there may be some unintended and perhaps undesirable consequences from this new code section. We feel that there needs to be discussion of these issues, to address these concerns and assess whether they are appropriate for a reasonable, workable housing code that meets all the community's needs. E. CUSTOMER EDUCATION/TRAINING REGARDING HOUSING CODE/INSPECTION PROCEDURES 5. ) NEED TO SUPPLY EACH O~ER WITH A LIST OF HO~SING CODE BOOK SO THEY CAJi BE FAMILIAR WITH ~RAT IS RE~UIJ~D. The tcrmat should I~ sc/X a n~J~te[~ lelt~'abou~ tl~ ua¢ of'drop gon~, cto. This would have more impact com~n~ a'om ti~ ~. A notice by resi~terad ~ should be ~ to the tenant lib'mining the~ of their lial~it), i£ it is found thav their houseke~!~in~ is nmtin~ a 'ha~ou~'situatlo~ / I · Notices to customers of up coming changes in codes ~) Apartment owners and managers are not told in advance what the "area of emphasis" will be on inspections so that we may have the opportunity to cure the problems before inspection. · } Some property managers would prefer housing inspections in times other than July and August because that is their peak busy season with rentals and turnover. ~) When.the housing inspection staff members are setting Inspection priorities for the coming year(s), owners should be advised of =hose priorities a reasonable time prior to the inspection. These should be presented to the apar=ment association for reaction and suggestions. $) Every effort should be made for housing inspectors to refrain, consciously or unconsciously, from intimidating small owners. There are many people who are scared to death of inspectors. ~very effort should be made to avoid having this happen. D. INSPECTION/INSPECTOR CONSISTENCY IN CODE ENFORCEMENT 2.) WE NEEDCO~C¥ BETWEEN A~-L INSPECTORS. POSSIBLY A CN~C~ LIST THAT-;~SL--~NSPBCTORS SHOULD FOLLOW. pA~sw~ iN~ ........... n~m ~UK~ '~.~BS ON PROPERTY ~ IT / ~ * Lack of common /0 That same flexibility appears to have the laws enforced differently for different owners. This lack of equality creates, by the City of Iowa City, an unfair advantage amoung those that provide housing. - the hundreds of rental units that operate outside the permit system. - the grandfathered eyesores, that never Gaslight). An inspection nightmare. - the legal duplex that has four mailboxes seem to improve (Blacks on each side. ~) Housing inspectors are polite~ courteous and knowledgeable. But they are also inconsistent with respect to the items they inspect and in the rigor of their inspections. These two practices are the source of a large number of complaints. Clearly, what is needed are standardized inspections, possibly in the form of a written checklist which the inspectors are instructed to ~ollow and whose conte~t is known in advance ~o those being inspected. ~) All properties should be inspected under the same time table. Inspections should be consistent from property to property and from inspector to inspector. ,~Zk) I am concerned with the inconsistencies experienced in inspections. There are major inconsistencies between inspectors and between inspections (over time). We need an inspection checklist. $'/ $) We really need to work on consistency of inspections. This is a major problem. Standardized inspections with prior notice of area of emphasis would go a long way toward reducing the frustrations experienced by those being inspected. C. QUALITY OF INSPECTION REPORTS ~UGG~'ST THAT W]~ I~Cgl'V1~ A ~ ~PY OF ~T ~g ~ ~l~ OF ~-XN~P~XON. · ) ~t~s showing up on inspection reports - not es cit~tion~ bu~ as "reco~endations' in effec~ become retirements because of the legal liability imDlication~ of such reco~,m%endations. In essence these reco~endation are a 'shadow" set of retirements added to code. B. HOUSING CODE/ENFORCEMENT SHOULD FOCUS ONLY ON MINIMUM STANDARDS OF HEALTH AND SAFETY AND NOT AESTHETICS 2) The goals of housing codes should be to.protect occupants of multifamily structures and to protect the values of neighboring properties by establishing minimum standards of health, safety and maintenance. 2) Housing inspections should concentrate on safety concerns and the proper functioning of mechanical, plumbing, etc. equipment. Esthetic concerns should be those of the owners with the market place dictating what needs to be done. ~))iThe focus of the housing code enforcement effort should be oN'safety, not on esthetics or minor maintenance issues. I am Jot sure what useful purpose is served by issuing citations for peeling paint, a little rust on a fire escape or a partially dead tree. If these are the only items they can find to write up, then our rental housing stock must be in excellent shape. ~) The focus of our housing code enforcement efforts should be on the safety of the rental units occupants. At present it appears to be off this mark. A, ENFORCEMENT OF TENANT VIOLATIONS ~) During inspections tenant caused problems result in landlord receiving citation. This is not as per code. 2) I would like to see tenants written up for any hazard created by the tenant. ~ 1978 Housing Code written, there were two sets As the .... was responsibilities established: one for landlords and one for tenants. The one for landlords was divided into two categories: those items to be inspected for on a regular basis and those items for which a one time thoroughgoing inspection would be made and if everything is satisfactory a · Certificate of Structure Con%Dliance" would be issued. It is very clear that the actual enforcement of the housing code has not been as the 1978 housing code was written or intended: a) Tenants are almost never cited on inspections for items covered in the code under their areas of responsibility b) The difficulty is even more acute with "Certificates of Structural Compliance". Basically, this section of the housing code has bee~ ignored by both the Housing inspection people in writing their citations and by the Board of Housing Appeals in rendering their decisions. Items that legitimately belong under the Certificate of Structure Compliance (CSC) section of the code have been cited incorrectly under the maintenance section of ~he code. MEARDON, SUEPPEL, DOWNER & HAYES P.L.C. IOWA CITY, IOWA 5224C)-Ie30 ~ay 29, [996 Mr. Douglas Boothroy Director of Housing & Inspection Services City of Iowa City 410 E. Washington Street Iowa City, IA 52240 RE= Task Force RepOr~c Comments Dear Doug: submitttnq on Denazz o= ~_~- ~ ~=...~v to the report and to a~wu~-v,.- the report. r~==~= ~--- concerns which were not addressed in these and let me know if you think these comments warrant an additional meeting. I appreciate your patience in al~o~ng me to get these to you. ~n~/cu Enclosure City of Iowa City MEMORANDUM Date: August 21, 1996 To: Stephen J. Atkins, City Manager From: David Schoon, Economic Development Coordinato~'-~J Re: Activities of the Northside Marketplace The owners of Northside Marketplace businesses have been busy forming a formal organization and soliciting members. In addition to forming an organization, the group plans the following projects for the upcoming year: a street festival in October; a brochure to distribute to tourist and at other locations; informational booths at community events (possibly the Chamber Walk of the Stars); an open house; on-goin~ group advertisements; and developing a business district improvement plan with the City. The street festival is the group's most immediate activity. The festival is scheduled for Sunday afternoon, October 13. The festival will follow the Hospice Road Races, which will occur that morning. The group will be approaching the City regarding closing a street for the festival (the street will probably be Linn Street between Market and Bloomington Streets). As the group begins to discuss its ideas for a district i~provement plan, I will keep you informed of its progress. cc: Karin Franklin f:~ms~downtown~atkins.nns Mr. Stephen Atkins Civic Center 410 East Washington Street Iowa City, Iowa 52240 EDWIN K. BARKER 6 LIME KILN LANE, NE IOWA CITY, IOWA 52240 August 21, 1996 Dear Mr. Atkins: It has come to my attention that the test pumping of the new Silurian well last June was designed to, perhaps m-none other things, show the least amount of impact on the surrounding wells. This was done by shutting down the two University owned Silurian wells that Iowa City uses for part of its flesh water supply and by requesting that Coralville officials keep theix Silurian well closed down during the testing of Iowa City's new well. Although the Coralville well was not operating due to maintenance requirements, someone associated with the testing requested that Coralville officials refi'ain fi'om using the well until the testing of the new Iowa City well was completed, even if the maintenance work was completed. I have read all of the newspaper accounts .of the testing, and have had all communications fi'om Iowa City staff members to City Council members researched in regard to the testing of the Silurian well. Neither in newspaper reports nor in communications to Council members did I find it mentioned that the two Silurian wells used by Iowa City or the well owned by Coralville would be shut down while the test pumping was being conducted. I think it goes without saying that none of the people who rely on private Silurian wells in the North Corridor were informed that the wells controlled by municipalities were not pumped duxing the testing period. When one considers the fact that Iowa City plans to drill several more Silurian wells, it would be even more important to have all current Silurian wells pumping during the June test or during a subsequent testing period. It is my understanding that one purpose of testing the well with all other Silurian wells controlled by municipalities turned off was to develop a computer model to better understand the efficiency of the new well and to make predictions as to the extent of the conal effect of the new well, along with perhaps a few other things that geologists need to know to properly make predictions for the future. That may be a proper and necessary part of the testing process. However, to a lay person, it would also make sense to test pump the well at a time when all of the wells were pumping and in a time of reasonably dry weather, but not necessarily a drought, to see what the practical effect of the pumping would have on all of the private wells in the North Corridor. This kind of testing is even more important since Iowa City and perhaps Coralville plan to drill more Silurian wells in the immediate area. ~ ~t~s '~r~at those of us living in the North Corridor p umpa considerable amount of water eaeh_,.d~_ ~g~m the Silurian aquifer. As development continues in that area, ~t~tiKh~(l~d~il~ dr°water will be pumped. However, when you put it in perspective, the pulnp. ing fr.o~m~ one new City owned Silurian far exceeds the potential increase an~ittkt~, .f~..tt.~ping new private wells. Hem are figures that substantiate this. D~""I~$, I' "~wa'City's north Silurian well pumped 145,972,170 gallons of water which figures out to be 277.7 gallons per minute. To be fair, let's assume that year in and year out the well is pumped 75% of the time or 109,479,127 gallons per year. Let's also suppose a typical North Corridor household uses 1,000 cur per month, 250 cur more than the figures commonly used by Iowa City officials during the recent water rate conlroversy. That would figure out to be 89,772 gallons per year. Therefore, it would take 1,219.5 new private wells to equal the pumping of one new City owned Silurian well. As a lay person, I realize that I do not know or understand all of the technical aspects of determining the viability of wells, recovery rates, etc. etc.; however, it seems that if the testing were for two basic purposes: i.e. first, finding out if the well being tested could actually pump a reasonable amount of water and, second, finding out what will happen to the surrounding private wells if all or ne, arly all of the Silurian wells owned by municipalities were pumping at the same time then it would logically follow that at least one test should be conducted when all municipally owned Silurian wells were being pumped. It is my understanding that Iowa City plans to have no more that 10% of its water supply from the new water plant come from the Silurian wells. According to city staff members, it is desirable to mix this amount of water from the Silurian wells to improve the esthetics of the total water supply. h is hard to believe, with all of the technology available today, it would be um'easonably difficult to process the Jordan water in such a way that it would be esthetically pleasing to the consumer. When pressed on this point, I was told that several other municipalities would be pumping from the Jordan aquifer and Iowa City's pumping might adversely affect their wells. Those of us living in the North Corridor have the same feeling about Iowa City drilling and pumping several more Silurian wells. Municipalities are the only entities that have the financial capability to drill and pump Jordan wells. It seems to me that the City oflowa City should re-think its plans to use more water from the Silurian aquifer and rely almost exclusively on the Iowa River, alluvial sources and the Jordan Aquifer. I would like to receive a written response to the questions I have raised in this letter with particular emphasis on the following: 1. Why did Iowa City request that all Silurian wells operated by Iowa City and Coralville be shut down during the test pumping of the new well? 2. With all of the technology available today, why can't Iowa City process the water available from the Iowa River, the alluvial sources and the Jordan Aquifer in such a way that ample, high quality water would be available to the citizens of Iowa City?. What wer~ the r~asons that Council members were not informed that the Silurian wells operated by Iowa City and Coralville would not be pumping during the testing period? If, in fact, a major reason for the test was to see what the impact of pumping the Iowa City and Coralville Silurian wells would have on the water level of the private wells in the North Corridor, why has not a test been conducted with all municipality controlled Silurian wells pumping? Will such a test be conducted? How many new Silurian wells does Iowa City plan to drill in addition to the new well used during the recent test period? When a person came to me stating he had heard that the Iowa City Silurian wells were turned off during the testing period, I began to investigate the situation. I found that information to be Irue and also learned that the Coralville Silurian well was also off. This information and what I learned during the follow up investigation has prompted this letter. I did not intend for this letter to get quite so long, but it is difficult to condense it. I will be looking forward to your reply. Sincerely yours, Edwin K. B~rker Copy: All Councilors City Clerk RECErV'ED! lg ' 705 Diana Court Iowa City, Ia 52240 August 16, 1996 Mr. A1 Leff, President, 215 Sunset Iowa City, Ia 52246 Iowa City Library Board Dear Mr. Leff, I am very proud of our Iowa City Library. I also am most appreciative of the citizens who serve on the Library Board. I know you all take seriously your responsibility to chart the course of our library for the future. I have discussed the proposed plans for a costly downtown addition to the present library with many of my friends. ! have yet to talk to anyone who supports the proposals which have most recently been presented to the City Council by the Library Board. As I recall, when the City Council decided to defer a decision on the plan, it was said that each Council member opposed it for a different reason. I don't recall all the reasons that were given, but at the time I remember thinking, I agree with all those reasons. I do not believe our citizens are ready to take on a $13,000,000 debt. Just the payment of interest on that debt would be about $1,000,000 a year with out considering the necessary repayment of principle. I do not believe we should undergo the cost of a special election for an issue that would surely be defeated. I do not argue with anyone who would contend that we need more library space. However, an equally important issue is library accessibility. The library has become increasingly inaccessible as downtown parking diminishes. You are well aware that we will be losing a favorite parking lot. The advent of Jim Clark's new building on College and Gilbert will fill that convenient parking area. Before long, development will take place on the small public lot by the Holiday Inn, Iowa City's last urban renewal parcel. Recognizing that there are three parking ramps within a two or three block area of the library, does not really provide an answer to the parking problem. Many people find ramps difficult to use. They are often so full it is necessary to drive to the highest levels to find parking space, Others are not comfortable using ramps if they are alone after dark. What good will an enlarged library be if people can not readily get to it? The people with whom I have discussed the issue of expanded library space feel strongly that what we need is a more readily available place to go for reading materials. It seems to me that the Board and the Library Staff have been too quick to write off the alternative of a branch library (or libraries). We need a place where it would be easy to drive up, park and make book selections. There are many existing buildings which will soon be available. They are well-located with adequate parking. If one needed to do research, the downtown library is still available with the same advantages and disadvantages which the present or a future enlarged library would have. A complaint has been made that a branch library would require additional staff. A new addition also would also require additional staff. That amount which would have to be taxed to pay for debt service and staff at a library addition could be used for staff and building acquisition for a branch library and we would have no debt! Please be open to alternatives. We do need more library space. We want to continue to have a library system that we can be proud of and that meets the needs of our growing community. YOU and your Board have put so much energy into your present recommendations it may be difficult to back away from your plan as proposed. But sometimes it is necessary to start over! Sincerely, oc: City Council and City Manager Tax*tips=:" Social Security benefits .. on ·.. '~.' * (One. ,~f . a**serles) ' ' . Retirees should-be sure to use'the ~ ' ~'Social Security ~enefits Worksheet" ~ , in LR$ tax return book-..- * · :. lets'to avoid payin~ too .... .. much tax on their bene-' fits. ...,"- - .-..z . , . Most retirees ' don't' have to include any of their Social Security./ benefits in income· Others need to include only a portion of their benefits. Bul the only way to 'figure exacUy how much of your benefits need to be included in Income is to use the worksheet. Social ,Security benefits are 'parfly subject to tax only ~f your Income -- Including tax*exempt inierest and heft your ,Social Security benefits -- ex* ceeds $32.000 on a joint return or $25.0(X~ on a single return. For more tax Information, oal! ~ CITYLINE at 363-7000 or 357o70Q0, category 1099. August 12, 1996 Ed Moreno Water Plant Superintendent Craig Meacham Assistant Water Plant Superintendent 330 North Madison Iowa City, Iowa 52240 Dear Ed and Craig, Enclosed please find a copy of my report to the Iowa City Community School District. I found my experience at the Water Treatment Plant to be very infomative and interesting. I hope that you would be willing to take another teacher as well as encourage other departments to participate in the Summer Work Experience. I took a class on statistics during the last week of July and would be interested in looking at as much data as possible for the particle/turbidity correlations. The class brought back more ideas on ways to relate data. Thank you again for making my weeks with you so valuable. Sincerely Karla Cook cc: Steve Arkins Karla Cook Summer Work Experience Iowa City Water Plant June 24-28 mad July 8-12, 1996 My goal in participating in the Summer Work Experience Program for the Iowa City School District was 1. To answer the question "When am I ever going to use this?" 2. To determine the use of mathematics on the job site a. the level of math used b. the amount of math used 3. To learn the skills and characteristics that employers wanted The Water Depamnent was a very good place to learn about mathematics in the workplace. On the first day I met with the heads of various areas of the Department including the Superintendent, Asst Superintendent, Customer Service Manager and Operations Manager. We discussed what I was looking for and what areas would provide that experience. Then I took a tour of the pant and spent the day with the Head Operator. The Operators at the Plant are certified, trained, educated people. By that I mean that they have attended a vocational school. such as Kirkwood completing a 9-month course as well as doing an internship. They must pass a certification test (ranging from level 1 to level 4). They must continue to take classes to upgrade their certifications. The courses that they take include several in mathematics with heavy emphasis on fox mulas and conversions. Approximately 25% to 33% of the certification tests are mathematical computations. However, the only calculator they are allowed to use on the test is a simple 6-function calculator. And this is all they have at the plant. To go along with this, the operators use computers to monitor the running of the plant. The computers are set up to keep track of the pressures at various points, the rate of flow, some of the chemical make-up of the water, the level in the various tanks as well as the pumping configuration. They use the computer to record data to generate reports. The operators also gather water samples and run tests at four-hour intervals during the day. Depending on the results of the tests as well as the demand for water and the availability of water from certain areas, adjustments were made in pressure, pumping, levels of water in the tanks. Each one of these changes might result .in changes in the amount of chemicals being added. The other areas that I observed and worked in involved: 1. Mapping - creating accurate maps of Iowa City and the location of water pipes, mains, valves. Some of this was done by hand and some by computer program. This involved some trigonometry. 2. Maintenance - cleaning of equipment and storage basins, planning and installation of chemical storage bins, troubleshooting with machinery and computers. 3. Information ~ planning programs for groups of adults, students as well as general public information. 4. Testing and Meter Reading - scheduling water sample collections to test for lead and copper, chlorine and various bacteria, reading and locating meter boxes as well as determining non-functioning meters. 5. Locating and Main Taps - using maps and equipment to locate water pipes for contractors and cutting into existing pipes to run new pipes. 6. Billing and Accounting - detem~ug correct bills, inventory, billing of parts and labor, and personnel hours and pay. 7. Budgeting - determin~g the needs and costs of each year, determining and justifying changes during the year. During the ~'ne that I worked at the water plant I tested sanlples for turbidity and chlorine. I wrote several spreadsheets and then investigated the results looking for a way to predict the clarity of the water based upon the particle count. I prepared the figures for a quarterly report. Mathematical Results: 4 I have always taught volume of a sphere as ~trr3. I found in the class materials a fona~ula of ~ d~. I did the proof and it is equivalent. So I talked with several people and determined that equipment and tanks are quoted in diameters. So to use the radius is an extra math step and makes no sense. I think this would be interesting to use in class. At least demonstrate and give the students a choice of wkich one makes sense to them. Also, the operators are allowed to use a sheet of formulas on their certification tests with the theory that they are available to them as they work and the test should reflect working problems. I have done this in the past - given formulas when I thought they were unnecessary to memorize, or allowed students to bring in notes or formulas for certain areas. I found that the operators were taking existing formulas and simplifying them - taking multi-step problems and substitut/ng until they were one step with a constant. Finally, most of the people told me that they did little to no math or that the level of math was simple. They have the common misconception that math has to involve calculus or variables. I found that they solve multi-step problems routinely. The procedures that they go through involve step-by-step logical thinking. Both of these are examples of mathematical thinking. That kind of answers my first concern. Sometimes its not the actual manipulations that people will use but the logical thinking. As to my second concern, the mount of math is considerable. Everyone that I worked with spoke "numbers~ daily - usually without recognizing it as mathematics. The level of mathematics ranged from Algebra I to Trigonometry. Characteristics for employable skills: 1. Promptness 2. Reliability 3. Communication Skills 4. Writing Skills a. Good Handwriting b. Ability to explain ideas 5. Organizational Skills a. Several people have written procedural manuals b. Orga~i~,e reports 6. Ingenuity and Inventiveness a. Ability to go beyond assigned duties b. Willingness to help out outside of job area 7. Working as a member of a "Team" 8. Testing to obtain job in finance section involved a math test In light of my experiences, I will probably look at formulas differently - trying to find practical version instead of theoretical ones, use real life problems - the people at the water plant offered to furnish problems, ask speakers from all levels of employment to talk about their schooling and positions instead of my speaking to the issue, and try to use a higher standard for the above list for employment. I found the work experience to be enlightening, enjoyable and educational. I would really like to try another area of employment in the future. By Jane Bennett Clark I Rocheseer, Minn. (No. 1); San Francisco (6); ~' ' . ~ i . : ~.~- .~ .'_~ ~. . ·~,, ~ ......--.-, .. ~ '~ ] · ._...~.... . ',--- . . . I1 · · le 'ea: lies-, aces :0 .ive For health and fitness, these ten cities Why do Susan Waugh:al. Roger Nelson and theil k,ds. Sara and Cadence. love their hometown? Maybe it's because it boasts one of the best medical facilities ill the world. plent) of parks and a violent-crime rate so lo%~ that oue ot the easiest ways to get hurl is to trip over a .SU1- geon. In fact. Rocbeslel; Minn.. is so wholesome that il tops K~pbnge,'g list of the ten heahbiest cities in the U.S.. besting candidroes as diverse as San Francisco and Sioux Falls. S.D. 'lb ereale tile bst. t~e started by looking at met,, areas wdb populak nons ol a~ learn 10(I.000. g,ving top phorilx Io the qnalin and availabili{x of medical c,u t. L stag data p~ ovide~ b} Qnahlx Resinlite bxsle]us. of Fai)- tax. ~5~.. we 15tnked crees aCCOl dlHg Io tile pe~-t.qnht numbel ol lamih dew- 1111'5. MIIgeonx ;lllJJ OlJlrl xpe(i,tJ~st~ In Ihe (onlIllHIlJl~. ;m(J [[u' pel('eUl~g(- are tops. titled. We also gave points for the number of accredited short-telan gen- eral hospitals in the area and award. ed extra cred,t for teaching hospitals, which represent stale-of-the-art expertise. To tile nledtcal score we added points fol tile percentage of land set aside for outdool recreation. Includ- ing national and state parks as well as lakes. rixers and wildlife refuges. Finall). we balanced tile results with FBI statistics on violera crime and Envir.umental Protection Agency qualily. David Savageau. co-author ,f tile regolarb, updal~t~d I'la(,:~ Rated .4hnttllttt (Macnll]lall. $20). gtnded our I}l'ln ~,t(Hall. Stahl &* Boxel coil- The ] t'~.uh ,1 all thi', ,~ieme: .i list E I,dh be. ddllnl 1, Rochester, Minn. When Sala and Cadence Nelson need a checkup. their family's managed-care plan sends them to a piTtlX decent plate. the tenturned Mayo Clinic. part o! a group of facihties that operales as the Mayo Medical CenteL Maxo's hospitals have been cil~l m t~ast )ea]s for excellence in a ~tdc range ot fields. among them ardnitis. care. diabetes. ~'necolog3 and Of tile ci6es ~e (onMdelc(l. R~he~[e~ bad the b]gbe~ Of 5perla]tsts--nine Jill P~{.]% 1.0(li) people. Fo] all Illat. heahh talc ~, it';t- sonabh p~iced A 199fi I t. ptn-t bx KPMG Peal Marwick. ,n firm. pill% hOSplhll (oMs Ill Ro{ heMel at :4'~; helm, Ibe nali.nid 134 KIPLING£R'S P£RSONAL FINANCE MAGAZIN£ September 1996 -1 organized youth sports." boa.sts Au~an Waughtal. Adrift that a vto- lent-crime rate less than one-lburth the national average and you get a cry that will make you I~el good to begin with or fix yo/~ up if you don'.L 2. Iowa City, 10wa Home to the Unt- versify of lows Hospitals and Clinics, one of the country's largest universi- ty-owned teachin~t hospitals, Iowa City boasts four sp~ialists per 1,000 residents. UIHC is cons stently ranked among the top hospitals in the country. and its b,ne.marrow- t _ran~lant [3roffram ~ considered one of the best m the world. Residents of Iowa City benefit from the recreation facilities at the university, plus 26 city parks and nearby Lak~Macbride. a 2.150-acre state recreation area. 2 (tie}, ChadoRea~lle, Va. Thomas Jef- ferson put Charlottesville on the map for health care (and evervth ng else, residents will tell you1 Tl~e Umversi-I ty of Virginia He',/hh Sciences Center, whose medical school jefferson founded, provides the area with top- rated services in cancer. cardiac and diabetes care, and gynecology. and it also oversees one of the few rehabili- tation centers tbr children. For heart-pumping and stress- busting workouts. residents can trek the Shehand )ah Natiemal Park in the Blue Ridge Moun~nn> ~,r cut a figure at the new. cutting-edge ice rink. 4. ~01umbla, M0..Seven major bospi- ta]s in Columbia. tv, u of them teach- ing institutions. keep not only the res- ident~ but also the economy healthy:. One in five p~ple works in a health- related job. The University of Mis- souri's heahh-,,~iences center includes the flagship h.sp~tal. a ~.mcer center, a rehab center. am[ din:- - in 16 spe- cialues as ~,ell .t~ pnmarx care. Columbia re~dents find time to oPlay. to~)~in mare than 1,850 acres f parkhind. a 4.7-mile hiking trail wit'h 20 I'tne'~s stations. and Twtn Lakes Recreation Area, a riO-acre site with a lake and water playground. 5, La ¢r0s~e. Wis. This metropolitan area. which includes part of Min- ne~ma. hu,s nexeral u~p-n,~tch hospi- cab in the Gunder~en/Lu'.heran Med- ical Center and Franct,cae. Skemp Healthcare. whtch is sifthated with the Mayo Clinic. But it's the outdoor recreation. plUS the I,west crime rate of any city on our list (one-sixth the national average). that help~ La Crosse rank high for heahh The Mississippi River, extensive biking and ski trails, seven skating rinks and other resources offer just about every outdoor activity except surfing. And a playground in Myrick Park is designed so that kids with disabilities can join other chil- dren in the action. 6. San Francisco. The city lost points for a somewhat above-average crime rate. Considering its other assets, however, you can still feel safe leaving your heart here. The area has 12 teaching hospitals--the most of any on ourlist. And your pocketbook is protected, too: ahcordlng to KPMG Peat Marwick, hospital costs are 32% lower than the nauonal average; As for outdoor activity, there s no lack of opportunity. You can glide along on inline skates in Golden Gate Park, one of the world's largest urban parks. or trek a few miles of the Gold- en Gate Nauonal Recreation Area, comprising 74,000 acres of federally protected coastline. Or. like those lit- tle cable cars, climb halfway to the stars in this fimess-walker's haven. 7. Roanoke, ¥a. There are p, lenty of health care choices in Roanoke, but most of them are assembled under one name: Carillon Health System, which operates two of the three THE RUNNERS-UP 1/. Madison, WI~. Xome to ~ teact~ Ing hosplfals and 12 state parks. 12. Tyler, Tes- RYe hospitals, and one doctor for eve~ 430 residents. 13. Portland, Maine. Six hospitals and less than half the national violent- ~me rate. 14. Re~o, I~e~. Eight golf tautsea, five area state parks and 290 days a year of desert-~alley sun. 15. Santa Ro~a, Cal. Third-Iligllest number of family and general practi- tioners per realdent. 16. Bismarck, N.D. Less than one4ifth the national crime rate and more than 1.1,000 acres of la~es. 17. Lexington, Ky. Sixteen hospitals and abundant parks, inclad!no a horse park. 18. Sniffle. Twenty-four hospitals (four of them teaching) and a below- average crime rate. ~9. Spokane. One doctor for e~ery 468 residents, plus nine hospitals. 20. Springfield, Me. Half the national violent.crime tale and f'rte hospitals. teaching hospitals in the otv and ', draws patients from throul~hoht the' region. (Carillon is also the area's largest employer.)The other hospital with a residency program. Lewis- Gale, offers a sports-medicine center. Surroundedby the Allegheny and Blue Ridge mountains, the Roanoke Valley gets high grades for hiking and biking opportunities and other out- door recreation. Smith Mountain Lake, 20 miles southeast of Roanoke. offers access to boating, sailing and swimming. 8, SIOUX Falls, S.O. If you're scouting for a family doctor, look no further: This city tops the list for the number of general and family practitioners, with one for every 2,000 people. And Sioux Valley Hospital is considered one of the best for heart-bypass surgery and ang'ioplasty. SioUx Falls residents can stretch their legs on several trails in Parades State Park or the 13-mile trail alonzo the Big Sioux River, or shake a stick. at one of seven golf courses. Visitors to the nearby Lewis and Clark Recre- ation Area can enjoy boating. swim- ming and fishing. 9. Ash0vUle, N,¢. Known as a health resort for more than a century, this city posted solid scores for its health care facilities. including the top-rated iHemorial Mission H. ospital and its parmer, Saint Joseph s. The hospitals offer treatment in such areas as can- cer, coronary care and neonatal intensive care. But you wouldn't want to waste much ume being sick in A.sheville. The area features several rivers known for whitewater rafting. plus 52 golf courses. 75 hiking trails. a natur- al rock water slide andtwo ski resorts. Tired? Get off your feet and onto a llama for trekking in the Pisgah National Forest. 10. greenville, N.C. Greenxille's high number of general practitioners and specialists--many of whom like the place enough to'sttck around after graduating from the East Carolina University School of Medicme--give it its posiuon on our list. Pitt Count~ .Memorial Hospital. a teaching hospi- tal. draws pattents from throughout the region and includes a trauma center and neonatal intensive care. Though it has 25 recreational and park facilities, Greenville scored somewhat higher than the national average on violent crime. · ~pOaT£R: JOH.V PARmEL£E Jolm~o~ County Don Sehr, Chairperson Jo~ Bolkeom Charles D. Duffy Stephen P. Laeina Sally Slutsman BOARD OF SUPERVISORS August 27, 1996 INFORMAL MEETING Agenda Call to order 9:00 a.m. Review of the formal minutes of August ]2th. Business from Jeff Davidson, Executive Director for Johnson County Council of Governments re: potential alignments of Highway 965/discussion. 4. Business from Frieda Shannon re: Senior Center update/discussion. 5. Business from the County Engineer. a) Discussion re: Adopt A Highway. b) Other 6. Business from the County Auditor. a) Discussion re: transferring from the General Basic Fund to the Capital Expenditure Fund. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356~o000 FAX: (319) 356-6086 Agenda 8-2%96 Page 2 7. Business from the Board of Supervisors. a) Discussion re: Fire Department requesting appointment Ambulance Advisory Committee. b) Discussion re: Department Head meeting. c) Reports d) Other letter from Andrew J. Rocca, Fire Chief of Iowa City to the Johnson County 8. Discussion from the public. 9. Recess. THINGS YOU NEED TO KNOW BEFORE YOU CALL SEATS You must have a physical or mental limitation that keeps you from being able to go to the bus stop, wait for the bus, climb the stairs, and get off at the fight place and you must apply and be approved for fides. To receive an application form and/or be screened: Iowa Citians must call 356-5151 Coralville residents call 351-1266 University Heights residents call 338-3394 Rural residents call SEATS at 339-6125 IF YOU LIVE IN IOWA CITY. qualify to ride SEATS and want a reduced fare (75 cents each way), you have to apply again. When the Iowa City Transit Depmzment sends your card saying you are eligible, the required form will be included with it. In order to be eligible for reduced fare you must either: a. be on Medicaid b. or, receive food stamps c. or, be on SSI d. or, live in Iowa City assisted housing (or Ecumenical Towers, Capitol House, Autumn Park, Pheasant Ridge or Broadway) and have a ~ross income of $10.000 or under. (Your income must be certified by housing.) e. or, have received a reduction in property tax or rent reimbursement, which has to be verified YOU CAN RIDE SEATS BEFORE YOUR APPLICATION IS APPROVED. You have 21 days"grace" period t~om the t/me your application is received until it is processed. As an example, if you need to go to the doctor's office, and you haven't applied yet, you should call and ask for an application. Then call SEATS, tell them that you've applied, and make arrangements for a r/de ONLY IN THE CASE OF A MEDICAL EMERGENCY is a person eligible to ride SEATS able to schedule a same-day ride. Ifybh have any trouble with the application procedure, call Jean Mann 356-5217 for assistance. WE COUNT Iowa City 1996 Special U.S. Census Contact Person: Marian K. Karr 356-5040 Kickoff Day for the 199~ Speoi&l Census in Iowa City is today, August 29, 1996. The City of Iowa City has authorized a Special Census to be conducted by the U.S. Bureau of the Census to determine a more current population figure for Iowa City. The City estimates the special census will show an increase in official population-growth of more than 3,800 people since the 1990 census. That, in turn, would mean an increase of approximately $280,000 per year in State Road Use Tax and Population Allocation Tax revenues. Offioiel sensue workers will conduct the a spsoi&l oensus in Iowa City h~ tr&velAng door to door, stopping at &11 residences to oount every Iowa CitA&n. Census workers will be conducting a short ver~al queetienn&ire. Questions include asking who is the head of the household, age, race, sex end date of birth cf each person residing at the hole. The verbal q~estionnaires are strictly confidential. The Speoial Census ie expected to take approxisately one month to oonduct. These verbal questionnaires are strictly confidential. Neither the IRS, Immigration, the FBI, the courts, police or military can Qbtain your census answers. Census workers must take an oath to keep answers confidential. Names and addresses are recorded only to make sure no one is missed or counted more than once. This special census will only require a few minutes of your time but will benefit the community greatly. IT COUNTS TO BE COUNTED! Contact Marian Karr, City Clerk of Iowa City, for more information. 356- 5041.