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HomeMy WebLinkAbout1996-11-18 TranscriptionNovember 18, 1996 Council Work Session page 1 November 18, 1996 Council Work Session 7:00 PM Council: Nov, Baker, Kubby, Lehman, Norton, Vanderhoef. Absent: Thomberry. Staff: Arkins, Helling, Woito, Karr, Franklin, Davidsort, Fowler, Kugler, Neumann, Yucuis, Fosse, Schmadeke, Trueblood. Tapes: 96-134, Side 2; 96-135, all; 96-136, all. Review Zoning Matters 96-134 S2 a. Consider an ordinance amending Title 14, Chapter 6, Article J, entitled "Overlay Zones," Section 2, entitled "Planned Development Housing Overlay Zone (OPDH)," subsection D, entitled "Regulations," to indicate that parking reductions may be approved for non-residential uses as part of a Sensitive Areas Overlay rezoning. (First consideration) Franklin/Okay... all things that you have seen before. We have first consideration... allows parking reductions for non-residential uses in sensitive areas ..... The next four items are second considerations. So I won't go over those unless you have questions. b. Consider an ordinance amending Title 14, Chapter 7, entitled "Land Subdivisions," Article A, entitled "General Subdivision Provisions," Section 4, entitled "Establishment of Control," pertaining to City review of subdivisions located within two miles of the City's boundaries. (Second consideration) c. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article M, entitled "Accessory Uses and Buildings," Section 1, entitled "Permitted Accessory Uses and Buildings," to allow satellite receiving devices one meter or less in diameter in any yard or on the roof of any structure in residential areas. (Second consideration) 7 d. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article Io entitled "Public Zone," Subsection 4, entitled "Special Exceptions," to allow communications towers as a special exception in the P, Public zone. (Second consideration) e. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article B, entitled "Zoning Definitions," to add definitions associated with wireless communications facilities, including "communications tower," "communications equipment building," and "communications station." (Second consideration) This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 2 £ Consider an ordinance amending the Zoning Ordinance by changing the use regulations of approximately 7,12 acres located west of Dubuque Street and south of the Iowa River, from County RS, Suburban Residential, to P, Public, (REZ96- 0016) (Pass and adopt) Franklin/A rezoning of seven acres and is on for pass and adopt. We need to have you defer that to the January 14th meeting. The City Development Board needs to act on this at the state level. Kubby/How come they haven't? Franklin/ .... I think it is just a matter ofscheduling. There is no particular issue with it ..... That should be deferred to January 14th. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 3 Plannine and Zoning Pending List 96-134 S2 Franklin/The next item is the P/Z CommJssion's work program, the pending list and I call your attention to the memo fi'om Bob and *.he work program list and those items that are in bold ..... The question is is this acceptable to the council? Kubby/I would like to move # 11 further down on the list. I think some of these other things are more important. Franklin/So there is something in #12, 13, & 14 that you want to move up, Karen? Kubby/No, I want to move # 1 1 down .... Franklin/Probably the affect is the same .... Kubby/Those other things are more important to a greater spectrum of people ..... Council/ Franklin/#t 1, 12, 13 & 14 are going to come towards the end of the FY. The FY ends July 1. Right now we have done work on #2-5 and those should be going to the Commission shortly. The Commission... put ahead of these items the childcare facilities as a special exception.... means #2, 3, 4, & 5 will go a little later.... Then the next item, the council put on a pending list.... high priority.... #6. So where we are right now is working on items #1-5. #6 will be coming up next. Lehman/I would like to see # 13 moved up considerably. Vanderhoef/So would I. Kubby/ Norton/ Nov/I don't think the elder family housing is going to be urgent except for this one person that wants to put apartments in RS-8 zone ....I do like the idea that they put the childcare facilities forward ..... Vanderhoef/I am not real clear that #13 would be considered apartments.... that is why I would like it moved up .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 MICROFILMED BY INFORMATION TECHNOLOGIES TAK November 18, 1996 Council Work Session page 2 £. Consider an ordinance amending the Zoning Ordinance by changing the use regulations of approximately 7,12 acres located west of Dubuque Street and south of the Iowa River, from County RS, Suburban Residential, to P, Public. (REZ96- O016) (Pass and adopt) Franklin/A rezoning of seven acres and is on for pass and adopt. We need to have you defer that to the January 14th meeting. The City Development Board needs to act on this at the state level. Kubby/How come they haven't? Franklin/ .... I think it is just a matter of scheduling. There is no particular issue with it ..... That should be deferred to January 14th. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session p~e3 Plannine and Zoning Pendirer List 96-134 S2 Franklin/The next item is the P/Z Commission's work program, the pending list and I call your attention to the memo from Bob and the work program list and those items that are in bold ..... The question is is this acceptable to the council? Kubby/I would like to move #11 further down on the list. I think some of these other things are more important. Franklin/So there is something in #12, 13, & 14 that you want to move up, Karen? Kubby/No, I want to move #11 down .... Franklin/Probably the affect is the same .... Kubby/Those other things are more important to a greater spectrum of people ..... Council/ Franklin/#11, 12, 13 & 14 are going to come towards the end of the FY. The FY ends July 1. Right now we have done work on #2-5 and those should be going to the Commission shortly. The Commission... put ahead of these items the childcare facilities as a special exception.... means #2, 3, 4, & 5 will go a little later.... Then the next item, the council put on a pending list.... high priority.... #6. So where we are right now is working on items #1-5. #6 will be coming up next. Lehman/I would like to see #13 moved up considerably. Vanderhoeff So would I. Kubby/ Norton/ Nov/I don't think the elder family housing is going to be urgent except for this one person that wants to put apartments in RS-8 zone ....I do like the idea that they put the childcare facilities forward ..... Vanderhoeff I am not real clear that #13 would be considered apartments.... that is why I would like it moved up .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session p~e4 Baker/Just flip #11 and #13. Lehman/This council... affordable housing was a very very high priority... market for folks who are living in their own homes who do not wish to move into retirement homes.... love to move into a condominium apartment.... Eldercare ordinance that we have now is ve~ very close to permitting this sort of construction .... tremendous market out there for it. Kubby/...thinking we can do all of these things.... #1-9 especially are things we have said are high priority .... Lehman/I would bump #2, 3, 4 ..... Kubby/ Vanderhoef/Why is it we put childcare at very top of the list and leave eldercare at the bottom of the list? ..... For the next building season, I see possibilities for the condominium type elder housing... Nov/Dee, the elder family housing in condominium style is allowed in multi-family zones all over. It is just not allowed in single family zones. Woito/I think there is some confusion.... This is not simply a question of multi-family versus s. £ residential and I want everyone to be very cautious in the choice of your terms. You cannot discriminate on the basis of elder housing. I don't care what you call it in s.f. Nov/I don't ag'ee with that. I think that the proposal that came before them was multi- family housing in a s.£ zone whether or not it was for elders. Woito/I think I will respectively disagree and I think there is a lot more to this type of housing in terms of special needs and special populations that need to be addressed. And it is not simply s.f. and to say that you can't put them in RS-8 and RS-12 is unconstitutional and I really don't want you wondering.... I have heard language saying you don't want that kind of housing in s.f. residential which is inappropriate. Nov/There was a particular proposal that came to P/Z which was not fitting our definition of elder housing. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 19960 WS111896 November 18, 1996 Council Work Session page 5 Woito/Precisely. You need to step back and look at your definition to make sure they meet with constitutional case law. Kubby/When do we want to explore that? ..... Norton/How long are we estimating it would take? .... Franklin/... should be fairly simple.... that is to amend the elder family home definition to make it dear that the intent there was that would be permitted in s.funits. Then look at permitting alder housing, individual units in a collective setting, at a density that is appropriate for RS-8. Norton/And restrict it to elderly ..... Nov/That isn't all that simple because the same housing, then, should be allowed to any age group.... because she is talking about discrimination. Woito/No, I am concerned .... Franklin/We permit fight now with elder family and elder group homes, elderly housing beyond that which would be permitted just for- Woito/But that is under a very narrow restriction of it has to be certified by the state ..... Council/(All talking). Nov/I want to be listening to a discussion at the P/Z level that discusses where in our zoning we can have SRO units because this is what we are talking about. And if we cannot have that in RS zones and if it is allowed in an RM zone, we are going to have to stop talking about it as elderly housing. Franklin/Where would you like to put it on your list and we will deal with all of these other issues? Nov/Talk about it in relation to any age. Kubby/You want it #2. Norton/I would go for that .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 18, 1996 Council Work Session Franklin/Do we have four people to move it to #27 Nov/Yes, go ahead. Franklin/Are there four people to move #11 down to the bottom? Council/(Yes). Franklin/Okay, is that it on changes in the pending list? Thank you. page 6 This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 7 University Biology Buildinc Pedestrian Bridge Prooosal 96-134 S2 Franklin/The proposal by the University oflowa for a pedestrian bridge across Dubuque Street. This is to connect a new addition to the Biology Department, a new structure, at the comer of Dubuque Street and Iowa Avenue ..... .Richard Gibson .... Gary Gussin, Chair of the Biology Department... make a presentation to you .... Dick Gibson/Thank you for the opportunity to be here this evening. We want to share with you an exciting project... in some detail with you.. This is still work in progress. The procedures we have to follow at the University.... Board of Regents... require that we go to the Board... schematic design on a project and we are at that stage in this project... We think we know approximately what the building is going to look like in terms of size, shape, position on the lot.... We have to go to the Board mid get their approval. We are still working on refinement of the design at this time ..... Have Gary Gussin ... talk about the department .... Gary Gussin/I think I sent a letter to you with some date.... In fact the department is a vital part ofd.t. We are right on the edge ofd.t. We have 230 employees, a $10 million a year budget and we feel part ofd.t ..... We think the project will enhance d.t ..... We have 600 majors.... we attract over $5 million a year in federal research grants. What we are trying to do here is bring teaching and research labs ... two phase plan... trying to have teaching labs... are 21st century... Trying to build a state of the art research and teaching facility ..... A lot of investigation and studies were done to try to determine cost and feasibility ..... We need to have a connection between the two buildings ..... specimens and experiments that are going to have to be carried out.... There will be a new greenhouse... they are going to have to get back and forth .... We have considered alternative sites. We seriously considered a tunnel. The elevations just make it impractlcal.... nobody would use it.... the tunnel would be about ten feet below the current elevation of the basement ..... Baker/ Gussird The new building the first floor is going to be devoted almost entirely to teaching. All the research in the new building is going to be second and third floor and greenhouse ....I just think it would be impractical .....I think it is more expensive besides.... We are doing a broad range of research .....innovative agricultural research... important human disease efforts .... Lehman/Is there a way that is skywalk can be fashioned so it doesn't look like a skywalk? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11596 November 18, 1996 Council Work Session page 8 Gussin/After consulting with Karin and other people... plan to try to make it look something like an archway into the city. I think it will actually enhance the entrance into d.t ...... It is going to be a modem skywalk ..... gateway to d.t. Norton/ Gussin/I think maybe you should let the architect say_. mostly glass .... Nov/Explain to me why you cannot put all the plant biologists on one side of the street and all the animal biologist on the other side of the street? Gussin/The new building isn't big enough. Nov/Why isn't it? .... Gussin/The budget is one reason .....There is a limitation on the size of the site ..... Norton/ Nov/ Gussin/Phase two is going to involve extensive renovation of the existing biology structure.... to provide space ..... some place to put those people ..... The number of plant biology faculty that we can house in the building is roughly half of what we have. Nov/... What if all the animal biologists are in the new building and all the plant biologists are in the old building? .... Gussin/Greenhouse can't go on the old building. The roof can't support it .....4th floor... now conderuned. Kubby/ Vanderhoef/Is there anything magical about putting the old walkway on the second floor versus the first floor? Gussin/... more expensive the higher it goes ..... Norton/...What is north of the building, Gary? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI11896 November 18, 1996 Council Work Session page 9 Gibson/ .... (Slide presentation). This is the site... general scope of the project. You can see this on the model ..... Right now we have these existing four buildings.... Two phase project. Convert this annex as part of phase one.... to a library.... construct a new building under phase one. $17.71 million project that we are taking to the Board on Thursday.... unload old biology.... totally renovate it... take off top floor.... Heating..safety remodeling to biology buildings, I & 2, as a part of phase 2 as well .... We will then be able to move the Botany Department over to this project. The second phase is seen as about a $13 million project right now.... year 2000 ..... When we get done then we will be able to move the Botany Department over here.... T~ying to accommodate the consolidation of these two departments .....sciences are rapidly moving together .....Like to turn this over to Bill Anderson .....Brooks, Borg and Skiles, project architect... Pete Evans.... and Brian Lindgren who is the designer for the project and Bill will explain the design of the new building for you ..... Bill Anderson/ .... see up close some of the model.. describe how the building is organized ..... New building first floor.. teaching and laboratories... auditorium... support space (refers to model). On second and third level there are research labs and support space... Top level is the greenhouse.... trying very much top relate to the surroundings... recognize that the Capital is on access with Iowa Avenue and that we can do some things with the building design itself and that is why there is some of the angles.... direct view to the Capitol ..... This is the floor plan for the second level... the skywalk level ..... save money... put it in the center... best location for way the population is distributed in the building ..... These buildings were built in 1902 ..... we did look at possibility of tunnel system ..... This is section through Dubuque Street.... This is the plan, looking down ..... This is the existing basement of Biology 1 & 2 ..... It is just not practical... It is also much more expensive than the skywalk itself. Nov/Why couldn't the new building not have an elevator that goes to the tunnel? Anderson/Because our elevator is located back in here (refers to plan) ...... Lehman/Why is the elevator located there as opposed to being close to where a tunnel could be? Anderson/We have located the core of the building centrally with the layout of the building. We are trying to bring up everything that has a vertical connection up in one location except for the stairs... tried to congregate that in a central way so that This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 10 when we distribute all the air ducts.... piping and conduit, it all comes up at that one location ..... So this floor plan is laid out so that it has the strongest functional relationships for the research.... There is a loading dock fight here .....add a service drive here.. directly into an elevator ...... Norton/Why is the auditorium twisted? Anderson/What we would like to do is bring people in from the comer. Entry to the building is at the comer .......material and relationship is all on access to that angle that I pointed out here .... Kubby/ Anderson/They will have to go to this area here. Let's go to the site (refers to plan)... this is very early on... we haven't got every detail worked out .. Have studied this extensively .....This is a view looking down Dubuque .....here is that auditorium wall... You can start to see some of the commercial ....I think that what this building is doing that is positive for this area.... strong relationship to the edge along this street ..... We have arranged the labs so all the research and teaching predominantly on this side... has more relationship to the commercial area.... This side we are using limestone ..... Other things... spaces are defined by edges .... Skywalk I like a lot ..... Tiffs really starts to function like a gateway ..... really gets you focused on lower levels of the commercial districts.... emphasis to this area .... 12 feet wide.... widens more to 20 feet back here ....(refers to plan). It starts to put a nice emphasis on this courtyard ..... Kubby/Do you have a picture ofthat skywalk arched? .... Anderson/We have two designs that we are studying right now ..... (Refers to skywalk designs) ..... tress system.... this is ten feet wide ..... Baker/ Kubby/An active space as well as a transporting space. Anderson/Typically in Des Moines the skywalks at 16 feet wide ..... running right now about $4,500 per linear foot for 16 foot wide... very expensive to build and the tunnel is more money yet .....You need to get a sense of the scale .....We have one foot-eight inches between the top floor and the bottom of the soffit ......The city requires 16 foot clear.... (refers to plan) ...... explore where we would take an This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 11 element that would become part of the structural system and incorporate it so that there is more of a gateway feeling. Kubby/So it is really just a visual arch and not a physical arch? Anderson/Yes .....The structural system... if we started to arch to the top... add to the cost .... Norton/ Kubby/ Anderson/...We would be happy to explore some other ideas .... (}ussin/! thought one of the things that was being considered was moving the supports ..... Anderson/ Baker/I was visual[zlng the arch under instead of over. C~bson/(Can't hear). Norton/Come on, guys, we are not entering Rome. Vanderhoef/Tell me what the difference on cost for moving it up a fioor. I feel real closed in by th~s design. Anderson/V~nat would happen.. we would add another level of structure... I don't know .... If we move this up a floor then we are going to be disrupting ..... least disruptive ..... Norton/ Kubby/Can we go back to the picture of.... has d.t sky line. Baker/ Kubby/I have this... possibility over ped mall for 64-1A ......Had those same concerns .. feels very ]ess obtrusive than I thought it would ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 12 Norton/ Baker/Go back to the picture with the track in it. That is what made it look small to me. Council/(All talking). Baker/So you don't know what the difference in cost would be at a higher level? Anderson/We have to look at what that disrupts ......It would feel very out of proportion being that tall.... We would have to slope it ..... Kubby/ Anderson/ Gibson/(Can't hear). Norton/I think it looks very sensible. Nov/I think it looks more sensible on the roof. .... Anderson/We cannot support off the old building ..... Nov/ Norton/... let's go with it. Nov/No, you are not going to get my yes on that one. Baker/I am convinced the second story skyway is probably architecturally the only way to go ..... We are not signing off on final design tonight, are we? I want to get a much clearer picture. Lehman/I want to get a parking ramp in exchange for this. CHANGE TAPE TO REEL 96-135 SIDE 1 Gibson/We are not sure exactly what we are asking you torfight. We are going to the Board on Thursday. We are going to show them these same graphics .... It is an issue that is up in the air ..... I do want you to understand that we have very This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 1B, 1996 Council Work Session page 13 thoroughly investigated this issue of this skywalk ..... I finally bought into this one... We don't know what the legal issues are ..... We have got to no choice but to carry this dialogue along a little bit further. I want to offer tonight... We would be happy to share this plan for the building and the skywalk issue with your Design Review Committee ...... if we could work it in when we got Bill and his staff here in town.... We would be happy to do that.... We have got a month of two to get this sorted out.... We are now at the end of what we call schematic design ..... We want to start building this new building in August or September .....I appreciate very much your time tonight. Lehman/ ....second level of parking over Iowa Avenue. Gibson/If you think you can handle that with the community, you go right ahead ..... Vanderhoef/...I have one question for staff.... How many new student and faculty members do you see putting into this area ofd.t. with this new building? Gussin/Currently them are 15 faculty who are housed in the Chemistry Building. We would achieve a total faculty size of about 40 in this whole complex... now it is roughly 24.... In terms of students, most of the employees... graduate students... course enrollments are in this area already .....In terms of course enrollments, I don't think we will be increasing significantly .....most of them are akeady in this location ..... In addition to the split ofreseamhers, we will still have teaching labs in both buildings .... Vanderhoef/ Gussin/... bulk of people that we talk about as employees are student hourly .....graduate students and faculty... we are talking about moving 20-230 people over. Baker/Necessity of skywalk .....inclement weather.... How often does that occur daily? ..... GussJn/In terms of teaching, there is going to be a good chance ofdaily traffic... introductoD' labs in both buildings .....It is really research.... Not enough room in one basement for all of those things. Baker/Visualize... enough traffic back and forth to justify the skywalk? ..... Gussin/This is costing a big chunk of the project .....We think it is important. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 14 Lehman/I think it is significant, too... having those folks walking in skywalk.. preferable to crossing the street .... Nov/ Baker/The $t7 million phase 1, about how many square feet does that get you? Gibson/56,000. That is just in the new building alone ..... One of the things we are trying to do in this building is we are trying... develop what we call genetic laboratories.... cost saving concept ....This was not a frivolous thing that we come to you with in terms of a skywalk ....very important .....fi'om a functional perspective to make this project work. Kubby/I have two other issues.... three... to maintain that feeling of openness of that corner... I think there are some attempts here to do that. The second issue was there is a piece of public art on that corner... I don't know if there is a possibility of moving that to the other court yard or even on that curve wall by the auditorium, to do some kind of sculpture on there that would be compatible .... replacing public art ..... designed on the front end .... Gibson/ .....Budget line... We have $88,500 in the budget for art. Kubby/I would like some thought of that being outside so that everyone has access. Gibson/... We will be investing some $88,000 for art on this site in some manner.... The artwork that you are talking about is yours.... I think it would be appropriate for you to look first .....We are taking this brick tower down that is here ..... accelerator tower .....Air conditioning units are south of Old University School, called North Hall (refers to map) .... Kubby/My last concern is making sure we get feedback fi'om people who have something at stake d.t... business folks .. have them see it.... advise us .... Gibson/We would be happy to have your lead or guidance as to who you would like us to talk to. Norton/ ....Upgrade Iowa Avenue as a whole ....seriously concerned about it. Gibson/(Refers to plan)... rhythm established now as you move down Iowa Avenue ..... maintain a pretty strong urban.... appropriate relief and green space .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 15 Kubby/Some people I can think of right away... Chamber of Commerce, DTA and our Ad Hoc D.T. Task Force. Gibson/Can you get them all together at one time for us7 Kubby/That is probably possible, actually. Gibson/We will put on a dog and pony show. Norton/They have a meeting scheduled .... Anderson/... concern about the site .....Because of my insistence some things were re- examined ....I was convinced .....I can just tell you that I really was probably was more obnoxious in forcing them to build a building that was functional and suited to our needs ..... Franklin/We will work with the architects to try to coordinate a DR Committee meeting and have the D.T. Strategy Committee and the Chamber.. business owners along Iowa Avenue invited to that DR meeting and then the next step for the council at the University schedule.... would be for the council to consider an agreement between the City and the University for the University's use of the air rights over Dubuque Street ..... Baker/ .....City would reserve the right to have final say over any particular banners... Franklin/I think that we would probably make that part of it given the concern there is about the entrance to d.t. Gibson/ Baker/...banners... approval .... Council/ Franklin/ Kubby/Thank you for the model and the computer generated pictures .... Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 16 Butler House Proiect Update 96-135 Sl Franklin/Are you all familiar with where this is? Okay. We started working on this to look at an adaptive re-use of the house for something and got into the project of stab'dizing the structure. This building has not had any work on it for years ..... It has had virtually no care ..... south porch is deteriorating... two reasons for us to be concerned about stabilization of it. One has to do with if we intend to use this building in the future and the second has to with liability... if we leave it open for access. So we need to do something to close up the building and we also need to do something to stabilize it against the elements. The most important part... the roof. We have worked under the assumption ..... interest in using this building for something in the future ..... If we are going to put funds into it .... funds of some consequence... Might be prudent to look at an actual use of the building ..... Committee was put together of liP, Riverfront and Natural Areas, P/R representatives to come up with ideas.... Committee report was included in your packet.... saw it appropriate that this building be used...potential... for a number of different uses... Importance of its historic integrity .... Kubby/Does that mean no parking lot? .... Franklin/The group did not get that far with it. One things... discussed in the past.... a parking lot at the trail head for the Iowa River Corridor Trail around the edge of the peninsula near the Butler Bridge ..... You then would have a path... up to the house up the hill... reasonable way to approach the parking decision .....What we would like is your informal nod to go ahead with the stabilization .....Felt it was appropriate for you to concur with us on this to go ahead to spend this money... estimates at this point .... Norton/Would you go over those numbers.... $70,000? Franklin/The total for all that we are contemplating spending on this at this point is around $70,000 ..... some ofthis work would be done with city crews.... depends on what happens when we get in there ..... That is in addition to the $47,000. We have approximately $14,650 in a contract for professional services ..... for people to work on overseeing this project.... historic property ..... so historic values of the property is not lost...architectural expertise to know what should be done during the whole operation. Lehman/Karin, do we know what the total cost of this project is going to be? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 18, 1996 Council Work Session page 17 Franklin / No because until we determine what the use is, we don't know exactly what that is going to be ..... Lehman/There really isn't much there. Norton/...wonder where the end is.... I don't think it can have a functional use ..... Franklin/I don't know what you mean by functional.... there are groups that are interested in it ..... You can have a trail head... interpretative center... in conjunction with the bike trail ..... ecological classroom .... Norton/This would have to go in P/R budget? Franklin/Unless we partner with some private group .... Kubby/Gannett grant .... Franklin/The city would retain ownership .....ofall of this property .... Nov/Could we do something like J.C Historic Society... Plum Grove.... contract to maintain it? Franklin/... one of optlons would be accessing some grants .....all possibilities for use of tiffs building. Nov/....Have it open to public only in summer time. Franklin/That would be a decision to be made .... Nov/They do open Plum Grove just six months a year. Franklin/We have to determine whether there is an interest in having a use in the future .... go with stabilization work. If there is not an interest in having a use in the future,... just fence off the area ....and it would not be open to public access... just deteriorate over time. Norton/...opt to proceed with stabilization ...... Nov/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 18 Kubby/What about the stabilization and $70,0007 Nov/1 hear people saying yes to the stabilization. Are there four people who want to do thi~?(Yes). Okay. Baker/Was there any talk about contacting that PBS show This Old House?.... Would you contact them to see if there is interest Jn making this a PBS project? Franklin/Okay. Norton/ Nov/ Norton/ Kubby/We have another really great resource in this town and that is Roger Owinnop ..... Franklin/FRIENDS have indicated they will make some contributions to this ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page19 Ca!~ital Improvements Projects 96-135 S1 Franklin/CIP. This reflects your meeting on October 2 plus a couple of cost increases and I put the numbers on the projects: The Melrose Avenue project, the Iowa River Trail Project and Jeff..... will talk a litfie bit about the Iowa river Trail Project. One thing that Rick brought to my attention... two things that we would use as a measure.... finances... work program.... finances will work... Don said that he can work this out as it has been presented. Rick needs to move Hwy 6 sidewalk and drainage (#257) to start in '99 instead of'98 ..... from '99 to 2001 ..... I think that is consistent with your direction. Okay .....Are there any question about changes that were made or anything else on this? .... Norton/I am still not quite sure on East West Parkway and Sycamore (#286)... Is that being left for private? ...Where does the East West Parkway take off from Sycamore? Franklin/The East West Parkway... whole project is from Sand Road to Sioux Avenue .... improvement of the Sycamore L ..... Norton/Looked to me that Sycamore would have to be extended south .... Franklin/It wouldn't have to because you have got a road there... end of Sycamore.. intersection work to make those two tie together .....amount of traffic .....is going to be fairly minimal .... Norton/... I was thinking of reversing those two... That sycamore would be extended before you would do anything with the East West Parkway ..... Franklin/You could but you don't have to. Kubby/ Rick Fosse/I think this one leads the other one because it puts the road there now where there is not presently a road ..... might as well build it to urban standards. Kubby! The Willow Creek Interceptor (#261) will be helpful for airport development, right? Franklin/For development around the airport.. industrial development ..... Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 20 Franklin/It will help the west side, it will help the South Riverside Drive area... Norton/How can Benton Street (/t297) wait until the year 2000?... Jeff Davidson/Just depends on level ofservlce council is willing to tolerate ..... The more growth that goes on in west Iowa city, the more that is going to deteriorate ..... Norton/I think maybe we have a responsibility to people in the existing boundaries... as well as those in the outlying .... Franklin/The people that are in the existing, don't always want them .... Melrose Avenue, case in point.... This is something that is very important in terms of FY98 and 99... start design now. Those projects that are farther out, we will reconsider things next year. We can always move the way out things way up closer. Lehman/... That is already is a mess .... Franklin/Good to talk about it now... it is out there. We are going to be working on Benton Street some day, folks ..... Nov/It is like talking about WoolfAvenue Bridge (#247). Fosse/The WooIf Avenue Bridge is dependent on availability of federal funding. Nov/ Fosse/.... design of Woolf is under way now so that when funding is available, we can go. Franklin/Iowa River Trail Project (#227)... Davidson/Rick and I will do that.... memo.... initial projection for this project and what we now feel pretty certain is a reasonably good cost estimate... increase in cost.. legitimate reasons... We made it a lot longer.... factor ... We are dealing with trying to retrofit a trail into an existing built up part of the community ..... minimize impact of the trail on those adjacent property owners... place it as close to the river as we can ..... reasonable design... still leaves us with a very expansive project... needed some choices in which to guide us... It still is possible.. preferable to do it all in one year ..... added expense is something .... availability of money... option then of phasing it in over three years or you could phase it over two years ..... Rick This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 21 and I will be happy to answer any questions you have about this and then discuss what you want us to do. Kubby/What would be the total local expanse if we did it all at once? Davidson/$981,000 to do it all. Kubby/ .....What is the local expense if we did it in these three phases? Fosse/We could probably expect impact for inflation ..... 4% onto each of those other ones... losing some of the economy of scale ..... 5% or something .... Norton/ Kubby/Hard to see what the savings would be to do it all at once. Bakeff Davidson/General obligation bonds ....also $67,000 from University oflowa. Nov/What is the year that they are going to do the park on Benton and Riverside? Davidson/'98 which is also the year... currently the whole thing is scheduled in '98 .... Lehman/ Davidson/About $45,000. Nov/Nice to get trail and park in the same time. Norton/How do you get to the trail from Burlington Street Dam? Davidson/The trail will connect... at grade crossing ..... and it will simply tie into the existing trail that is there .... You will go past the front of the Hydraulics Lab .... University.. landscaping plan from the Hydraulics Lab all the way down to the Master Muffler property ..... recommend that you go in fi'ont of them .... Lehman/... go down along Riverside Drive all the way? This represents ollly a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 22 Fosse/It does go back by the river between the Hydraulics Lab and Master Muffler.... to bring in the aspects from the river to the trail. Davidson/As opposed to being a sidewalk along Riverside Drive. Norton/It is not just a bike path. Davidson/Simply just re-doing the sidewalk along Riverside Drive, there are some problems inherent in doing that .....some of those areas we are better off being closer to the river ..... Kubby/ Lehman/1 am looking at almost $1 million .....a lot of money. Council/ Kubby/This is part of the transportation system .... Nov/How many extra feet are there in going from a path parallel to Riverside Drive then curving in and then coming back to Riverside Drive? .... Fosse/..The retaining walls are the big ticket items.... downstream from the dam.... much larger undertaking there... another wall ...old Derby Gas Station.. significant expenditure .... Lelunan/ Davidson/Under Benton Street Bridge ....under Hwy 6 bridge as well ..... Norton/Tough the total amount of money... at certain point the river is a little bit grizzly... mattresses and tires... Davidson/....working off the Iowa River Corridor Trail Plan which is an adopted planning document that council has adopted .....There is some landscaping involved with this... Kubby/You are not going to get elegant until you get out .... Fosse/ This represents only a reasonably accurate transcription of the lowa City council meeting of November 18, 1996. WS1 ! 1896 November 18, 1996 Council Work Session page23 Lehman/ .... $ I million.... pretty tough.... if it is possible .... why not run it along Riverside Drive....7 Kubby/See that the saving would be just between Burlington and Benton, to be along Riverside Drive the whole way? Fosse/We can work that up. Norlon/... you could sneak back in to Sturgis Park .....realistic about money... Davidson/... You do eliminate the conflicts between all the commercial driveways through there when you have the trail adjacent to the fiver .....safety question... high volume .... Lehman/ Baker/We need to see the cost difference. Davidson/Coastal Mart... has ~.hree ..... CounciV Baker/Need to see the cost differential... bring in the FIRST group for this discussion ..... Norion/ Kubby/They are very realistic people. Fosse/So go back and create a new cost estimate. Norton/Like to see some cost estimates if you didn't crowd the river as much and try to avoid some retaining wall... Still going to want to phase it some .... Davidson/Once you get south of Benton Street... good shape for staying adjacent to the river ..... CHANGE TAPE TO REEL 96-135 SIDE 2 Davidson/... pretty good shape once you get south of Benton Street. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 24 Norton/ Vanderhoef/The train bridge abutment... Do we have to go through it if we stay up by the street? Fosse/We are able to work by it ..... Nov/When the University is re-doing their landscaping, are they planning to retain that parking lot? Fosse/The scope of the parking lot is going to be reduced significantly ....parking just for service vehicles .... Davidson/ Nov/ Fosse/I think they might have an information booth, too .... Lehman/ Davidson/I think they plan to allow access to the river for fishermen. Baker/Page 2 of your memo ..... What would be our rationale or justification for asking for additional money other than you want it? Davidson/Other than you want it, I don't know. Kubby/ Baker/Is there a sense that there is an obligation for more than $67,000? Davidson/We began with the same arrangement we had for the IMU bridge to Iowa Avenue ..... started kind of from there.... University has indicated to us they have a fixed budget for their entire project .....Larry Wilson called me ....in the memo is exactly right, please emphasize that .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 25 Norton/But now they want a skywalk. Davidson/Okay, we will do those two things you asked us to do and get back to you then with some more information ..... notify F1RST. Karin also mentioned we prepared some information for the extension of First Avenue (#256). There has been several comments... I did put together just a short memo to you indicating some of our thinking that has gone into this... some of the other issues ..... possibility of some additional expense.... This is an improvement that based on my informal discussion with a whole bunch of people... positive... negative.,. balancing that is something you need to do and direct us accordingly. Nov/At some point you said the Dodge Street traffic will be reduced by 3,000 vehicles and First Avenue will increase by 4,300. How did you get those numbers? Davidson/Those come out of our traffic analysis model that we have..... We set this model up... it will predict the actual flow of traffic that is out there ..... some of that increase to First Avenue volume may come from the south and move up ..... Kubby/And more localized traffic like HyVee ....and not just diverted traffic... Vanderhoef/ Davidson/This was just existing .... Nov/I still don't understand. The memo said North Dodge Street ..... There is no choice but North Dodge Street or ACT... Are you really expecting 1300 cars to go into ACT? Davidson/No. Probably the entire 3,000 vehicles that would be diverted offof Dodge Street is either being diverted to the new extension of First Avenue ofgoing somewhere else.... There are other volume using First Avenue now that it is a convenient route ..... Kubby/ Nov/If you are counting the traffic fi'om 80 all the way down to the center of the city... eventually these cars from First Avenue are going to end up on North Dodge Street.... I am not sure the North Dodge Street traffic will be decreased except from ACT south ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 26 Davidson/The link we looked at ...from where First Avenue Extension will tie into .... Dubuque Road ..... Norton/Ifyou took the traffic inbound ....majority.. headed d.t .... Davidson/That is true ....11,200 on North Dodge Street .....still leaves a great majority into town. Baker/Where does the 1300 come from? Davidson/Existing traffic volume... going a different place because o£.. street extension .... Baker/... increase of 4300 vehicles per day on First Avenue, what is the impact on Rochester and Court? Doesn't that increase their traffic as well? Davidson/You would have to look at the individual link volumes, Larry, because there could be other things going on... We just wanted to look at the links directly adjacent to where your improvement is going to be .....I can give you those numbers .... Baker/... Rochester, Court and Muscatine ..... Vanderhoef/Washington ..... Baker/I am trying to get a sense of how traffic increases on those streets in this model. Davidson/1 can give you as much as information .... Baker/I would like to know those three streets. Davidson/Rochester, Court... Muscatine. Baker/ Nov/I think a lot oftraffle ....turned off on Dodge Street ..... Vanderhoef/ Nov/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, ! 996 Council Work Session page 27 Norton/More numbers that I see helpful .... Kubby/How does that impact your decision about where within the C1P? .... Norton/It doesn't. I am perfectly happy to see it moved up .... Baker/ Norton/I thought the bus thing is impressive, too. Vanderhoef/We do need to do some major improvements on the old section of Dodge Street ..... Kubby/ Vanderhoef/This is a safety issue partially ..... Baker/Are you concerned about a construction phase being a problem for ACT7 Vanderhoef/The construction on Dodge Street. Baker/ Vanderhoef/... We can safely do that project if we already have First Avenue in place ..... Davidson/Dee.... segment of Dodge that is the most congested part. Just to remind you, currently we have got property acquisition for that in '98. Construction for that is not until 2002. Vanderhoef/ ..... Kubby/ Vanderhoef/Time line to move it prior to working on Dodge Street one is important. Nov/We are not moving this are we.'? Kubby/I objected to moving it forward originally .... Titis represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 28 Lehman/ .... extension of First Avenue is the next logical arterial street extension ..... ! buy into that. Kubby/ ....are other ways to have a loop route in that area .... Lehman/...talk about contingent development, whatever. Norton/ .... I keep hearing 3,000 within present boundaries.... Between a rock and a hard place here.... making some access to these developable areas within the present boundaries makes a certain amount of sense .... Baker/Can you still get the figures on those three streets? Davidson/I will get those for you next week, maybe this week. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 29 Traffic Calmina 96-135 S2 Davidson/I just want to hit a couple of points in the information that you received. In the first part of the memo and on the very last page... our understanding of what you want the policy for the city to consider.... traffic calming projects... Five points there very quickly: 1. You did discuss doing something with apartment buildings and commercial buildings and religious institutions... We did not hear any consensus for changing what was proposed ..... Kubby/Some talk about... prorated amount.... if we can do some prorated say .... Norton/I think every dwelling unit has to have an equal say ..... You can't give a preference ..... Every dwelling unit has got to have a vote. Lehman/...Don't subscribe to that 100%. Many times apartment dwellers are there for a year... homeowners are there for a long haul... Another way of doing this. The criteria I don't think should be based on the survey of the neighborhood .... when you reach certain criteria then a speed hump wauld be in order .....I don't think a survey ..... Davidson/You are suggesting that the city would go around the city... conditions are such... traffic volume of speed requirements, then we would propose.... traffic calming device for that street? Lehman/ .... Davidson/Still initiated by the neighborhood but no petition. Lehman/I have the same problem that Karen does... either conditions warrant it or they don't ..... Kubby/ ....I believe there should be some participation and ownership in developing ..... Norton/ Kubby/ Nov/The only way this is going to happen is if there is a neighborhood association that is going to ask for it ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 30 Norton/An associaion or a group of people .... Davidson/So should we say that a neighborhood association would have to endorse it and have the city look at it? Lehman/And meet certain criteria. Davidson/ Nov/The request- Kubby/The neighborhood that don't have an association may have a traffic problem ..... Vanderhoef/Some of the neighborhood associations have forms... neighborhood concern ..... It doesn't exclude a single person .... Kubby/I am questioning do you have to... do that? .... Norton/ ....Not a formal association .... Davidson/... Shamrock... Court Hill Association.... they would then have some input... Norton/Go back and check with the neighborhoods that are directly affected.... institute a survey ..... Nov/ Norton/ Davidson/Consensus ofthe neighborhood association, is that something7 Fosse/About ten years ago... sidewalk projects.... went to petition process and we have not had a false start since then ..... Norton/ What did you do with... apartments there? Fosse/One vote and that was property owner ....that is who pays the assessment in that instance. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 31 Norton/If you are going to do 25%.... I don't think you can do that to people... petition... 25% of dwelling units in affected region. Nov/Or 25% of property owners? Lehman/ Kubby/ Fosse/It worked for the assessment projects because the property owners is the one who gets hit by the cost ..... Norton/Here we are only talking about initiating a survey .... Lehman/There should be certain criteria .... Baker/Real problem... it's how the problem gets called to your attention. Kubby/Second part of the process .... Baker/Once you have undertaken the study.. is a problem .... Davidson/If we assess the situation.. determine there is a safety hazard, that is not up to the neighborhood... that has to do with public safety and we are going to make sure we have got a safe situation ..... If it is simply for the quality of life for the neighborhood, then we think the neighborhood should be the one .... Baker./I am having a hard time separating safety and quality of life. Lehman/So am I. Norton/Aren't we talking safety, basically?.... not just noise. Davidson/We certainly use accident statistics to guide us for Ihe assessment of safety.... I think the neighborhoods will tell you there is a perception ...that that person does not feel safe.... We think the neighborhood should have more input .... Nov/There should be a perception of safety in this issue ...... Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 32 Baker/What do you do if the neighborhood has a perception that there is a problem- Lehman/And there is no problem. Norton/... if you 80 out and do a proper survey.... You got to do those counts. I think it is a question of how you trigger this study. Baker/They are talking about perception equals quality of life. Kubby/But we have already agreed to those criteria...speed and number of vehicles. Baker/ Fosse/That safety issue is so hard to get a handle on and the Manual of Uniform Traffic Control Devices has tried to do that by defining what warrants construe action ..... thresholds for you.... also have to balance that against the needs of the transportation system of the city ..... Nov/! would like us to be a little bit more fuzzy in some cases because it says to initiate a traffic study of the proposed traffic calming measures. ! don't think the people who ask for a traffic study propose traffic calming measures. I think they should propose a traffic study of the street proposed for traffic calming measures and the actual calming measures should be something that the staff does, not the people. Fosse/The request will probably come with some specific ideas... staff will... look... Nov/1 am going to propose a couple of word changes and let you think about it. Norton/...question of what to trigger the study could be solved by saying by neighborhood association or some substantial group of neighbors. Just leave it vague like that ...... Then you go to the stage of doing your study Davidson/Let's go right on to #2.... We did wanted to clarify here for items #3 & 4... that either ones of those... Norton/... that is fair enough...assuming that you do it at reasonable times... sensible .... Kubby/Not Christmas Day .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS 111896 November 18, 1996 Council Work Session page 33 Nov/Also not a football day. Davidson/We will try and do that. Norton/#5 I don't have any trouble with ....concerned.... just say let's do it. Davidson/Let's move right on to that one. Lehman/If'you qualify, do it. Norton/Because otherwise you set neighbor on neighbor, chopping on each other. Nov/But if it qualifies and you have done something that the neighbors don't like, you are going to be in hot water ..... Kubby/Two issues... one is the issue of dolng something about it or not and the other issue is the method we use to get that something done... what kind of traffic calming measure ..... neighbors... some discussion and input .... Norton/ Lehman/You determine there needs to be a calming device, neighborhood has some input ..... Baker/... #7- Norton/I want to drop that whole thing ...... Kubby/If we want to get specific about it...split as to the kind of measure .... Davidson/We have put the 60%.... When we are considering a traffic control measure .... that is there for the convenience of the neighborhood and we have always felt... the neighborhood should decide .....We have tried to accommodate that factor into this. Norton/... I think you need to meet with them... Davidson/Questionnaire... requires the individual to mail it back... There are some people who will tell you that I am not going to attend a neighborhood meeting ..... I guess This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 34 we consider a mail back questionnaire to require a minimum amount of effort for someone to- Norton/And does it go to every resident? Davidson/What ] just heard you say was every property owner. Norton/That disenfranchises the apartment dwellers. Fosse/Without some measure at the front end or tail end of the process o£what the consensus is.. it is really hard for us to gage what we are dealing with. Nov/ Davidson/I happen to live on Rundell Street .... that experience really leads me to endorse having that provision in there so the neighborhood gets to decide. Norton/ Nov/What you send them .... Norton/Only to owners now? Council/(All talking). Norton/If they insist on sending questionnaires, let them do it. Nov/I think you have to do it ..... Lehman/ Nov/Are we going to do a postcard survey or not? Davidson/We would explain what is being proposed and say do you want this or do you not want this. Norton/And one vote £or each property owner7 Nov/No, that is what we haven't decided ..... We have decided. We are going to survey. We are going to send out some mail. We are going to expect a return .... at the This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 35 back end ..... we are going to find out if the neighbors want this or they want that or maybe not. Okay ..... Are we going to do this via residences? Or are we going to do this via property owners? Baker/Residences. Davidson/Including apartment buildings? Norton/Residences. Kubby/In some form. Nov/I hear three people say residences ..... Davidson/I think we have got four for residences. Nov/I think you have four for residences.... mailbox addresses, residents, x, y, z streets .... Kubby/... it forces people to communicate .... Nov/We have settled. We are having residents in a mail in survey. Are we going to say of the surveys returned, we are going to expect 60% approval? Baker/(Can't hear). Kubby/Just a majority of those responding? Baker/I thought the idea was send out a survey and say these are the options .... Lehman/We are going to do one of these, check the one that you want ..... Nov/ ....What is there is only one option? Kubby/It may be do you want it or not, yes or no. Or it may be there are these two strategies for dealing with it, which one do you want? .....Each situation is going to be different. Norton/ ....this is chaos ..... Kubby/Simple majority? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 36 Nov/That is What I heard. Kubby/Is it simple majority of the number of questionnaires send out or those choosing to respond.9 Nov/Only those who respond can be counted ..... Kubby/It is written differently.... it needs to be clarified. Norton/ Davidson/...depending on the issue there may be several possible solutions ..... Council/(All talking). Kubby/So association or group of'neighbors on the front end. We do the study as outlined. And then it is postcard survey of all the dwelling units. Majority wins of those responding. Davidson/g4. On a residential street it will be just that street. On a collector street it will be that street plus the street that feeds into it. Okay. We did add the Transit Department ..... Vanderhoef/And the safety vehicles and so fourth. Baker/Is there still a problem with humps and snow plows? Fosse/We are going to find out after we build them I think .....other communities... have been able to work through .... Davidson/... You can put them in and snow plow them. Nov/And we are also going to design it with asphair rather than concrete ..... Davidson/Put it in for a year or to and be able to evaluate it .... Fosse/Advance signage and painting on the roadway surfaces ..... Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 37 Kubby/Still need to clarify whether the Pe~my Bryn Neighborhood Association is within this process .... Vanderhoeff I would suggest we use Teg Drive as our starting point .... Fosse/Start them at step 57 Norton/ Davidson/We have been working with the officers of the neighborhood association ..... Nov/ Fosse/ Norton/A good place to try out your questionnaire. Nov/Try the two of them on our questionnaire ..... Fosse/... narrowed crosswalks ..... Kubby/Humps is what the focus of the discussion has been. Vanderhoef/How many are you envisioning for this stretch? Davidson/We need to know from the neighborhood association.... Rick to set down with our design standards ..... Fosse/Geometries will enter into it from there. Nov/Can you put the hump where your striped crosswalk is? Fosse/ Norton/They will figure it out. Fosse/There are narrowed raised crosswalks. Nov/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 38 Davidson/Start Teg at Step 5. Nov/Yes, let's do it. We are taking a break. [Council break 9:20-9:30 PM] CHANGE TAPE TO REEL 96-136 SIDE 1 This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 18, 1996 Council Work Session page 39 Paratransit A~reement 96-136 S1 Fowler/This budget year we went into it with a six month agreement with Johnson County for their transit service through SEATS... analyze what affect the operational and new fare structure would have on demand for ridership. We don't have a lot of information on that so far. We are almost at the end of our six month agreement.... recommend that we would enter into another agreement for the next six month... reflect a $10,000 savings over the current contract. Vanderhoef/1 wasn't clear where that savings was coming from since we didn't have any infom~ation ..... second part of my question why we don't have more information. I thought that was in our contract? Fowler/That is in our contract. We meet with representatives from SEATS monthly and we ask them for reports.... The only response that we have got is that they are still working with their computer to get the computer to generate the reports. Kubby/They say the information is there. It is just getting it in the form.... it should be soon. Norton/You estimate their ridership use was down 17% or something ...... Over a course of the year we should get $96,000. It looks like we are going to get $20- Fowler/The 17% is based on the figures that were prepared by JCCOG ..... The $20,000 reflects less than 4% savings and based on first quarter statistics, 17% decrease. Larry has told us he is operating less vehicles at night ....weekend... increase office staff to do the computer. Norton/Looks like we ought to get $96- and we are getting $20- Lehman/... I think that as ridership decreases... a while to realize those savings .... Nov/What we have here is more employees. Baker/ Norton/Is there anything you suggest we do to shake loose these numbers? Fowler/The reports that we get from SEATS is that they m'e working on refining the reporting process.... then we will be getting the reports. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 40 Council/ Fowler/They are working on it. It is difficult to answer because we are not involved. Kubby/You should call the computer guy at SEATS to find out about staffing ..... Lehman/This program was supposedly put in place in February? Fowler/ Jeff Davidson/(Can't hear). Fowler/The program was purchased by the county, Jeff believed, in February but it wasn't up and running for several months after that. Nov/And it is up and running now? Fowler/Yes, they use it for their dispatching. Baker/ Fowler/The information that we are receiving... they are having trouble getting the report to reflect the information the way they want it broken down and they are not getting much assistmace from the software company that they bought it from ..... Norton/Is 17% reduction... result from policy changes we made earlier? ..... Fowler/Yes, right ..... there has been a decrease in ridership in evening and weekend hours... result of the policies .... Kubby/ Norton/ Fowler/We are not receiving many complaints at all. Kubby/I ask Larry i£he had a chance_. creating isolation for anyone. He said some people are decreashag their social activity at night and weekends .... Isn't anyone they believe that is not getting out at all because o£these policy changes ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 18, 1996 Council Work Session page 41 Vanderhoef/ Kubby/ Nov/There are people who have been riding free for years and now we want $1.50 and they resent it ..... Kubby/And eligibility is slightly different now. The last paragraph of your memo talks about the reserve funds established several years ago from excess fees. What is this fund? .... Fowler/The money was put into an account at Johnson County and part of the funds were... Iowa City felt that they were overcharged for a service in Coralville .... Those excess funds were put into a reserve account and part of the agreement... that would help fund the computer dispatching so that we could get computer dispatching at the county. Kubby/Just for that one year. Fowler/The remainder of those funds.... cost of that computer between Iowa City, Coralville and Johnson County.... I am not sure whatever happened to that account and the funds that were in it. Kubby/Easy enough to ask them for an accounting of our money .... Fowler/There is a dispute as to whose money it is. Davidson/ ..... There was a contract for the FY that Joe has referred to... it was signed by mayor of Coralville and mayor of Iowa City and chair of Board of Supervisors and it said Iowa City and Coralville would pay these amounts per month and that is what you pay. In the county's estimation, no one was overcharged .... at end of the year... county... had collected funds in excess of what was required To operate the system... excess funds. But you paid the amount that contractually you said you would pay ..... Nov/Based on that, they should have come in with a budget that decreased the amount for the following year .... Davidson/The city manager made that point many times ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 42 Kubby/We could ask for an accounting. Davidson/....$150,000. It was quite a bit of money. Atkins/We agreed during those discussions to use those ~noneys to get that computer system.... technically they are in violation oftheir contract with us... because they have not provided the information that they agreed to provide ..... Kubby/ Atkinsd Right now.... I might suggest... bring it to the Board of Supervisors... I don't know where to go... We ask for it ..... We don't have the information. Norton/Let's put it on our agenda for discussion in a couple of weeks. Arkins/We are never going to get anywhere on rock solid numbers until we have that information. Kubby/....go ahead with six month contract with the understanding... we are going to negotiate hardball.... To give them some warning.... we expect them to fulfill their responsibility. Atkins/The only difficulty.... we don't control the service. Nov/We talked at one point about setting up our own paratransit system .... Atkinrd We need management information ..... Kubby/Maybe the new contract says there is a penalty for not providing the information on a monthly basis... agree to a smaller amount if the contract is not fulfilled .... Arkins/ Vanderhoef/Where are we fight now with the present contract... As I see it we have paid for that information... Woito/Yeah, it is a breach of contract but the problem is the remedy. We can go to Kubby/The option is to provide our own service ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 43 Arkins/We have excellent people on our own staff in Information Services. Woito/ Lehman/Linda, could we pay our payment into an escrow account rather than pay them? .... Woito/The only way you could do that is if you went ahead and filed a lawsuit. Arkins/ Norton/We had better try sweet reason one more time. Fowler/ Baker/You have or have not offered our information services? .... Arkins/I have not ..... We are going to be spending our local moneys to support a county program ..... Why don't I have Joe go down and supervise it ..... Baker/ Atkins/We don't know what the problem is and will they let us at it. We will try anything you want. You got an upcoming meeting. I really would hope you would raise the issue. Nov/Put it #1 on the agenda. Vanderhoef/And could we send a letter requesting an accounting of this reserve fund? Arkins/Write a letter and Joe can call Larry tomorrow and say it is on its way. Kubby/...a more clear explanation from them as to why the recording isn't happening, what the specific problem is and what they project the time fi'ame to be. Norton/ Nov/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 44 Fowler/Right now we really don't have an option other than to renew a contract for the second six months .... Norton/ Fowler/After this six month renewal... our paratransit will have to be sent out in a RFP and rebid again. We won't be able to extend it past this six months.... five years. Nov/And we can in this letter asking for accounting in this excess funds, remind them that we are going to put it out for RFP six months from now. Kubby/ Lehman/ ....work this thing out... with the county. Norton/ Nov/Joe, we had lots of people writing letters about the bus stop on Boyrum and I asked everybody to have a little pink thing. Can you tell me where was it before the Boyrum/Southgate spot7 Fowler/The transit route use to go across the bypass, turn by Carlos O-Kelley's and Country Kitchen... back around by the HyVee... MECCA .... to Southgate. Nov/ Kubby/ Fowler/The stop that has been questioned from the information that I have seen was the stop that was right at MECCA. Nov/Lakeside changed from Waterfront to Boyrum and I still don't know where the stop is. Fowler/The stop that they have been writing about ... was down by MECCA by Hilltop. Norton/The present shelter is up by across from Goodwill.... that is the one that they like. Fowler/There was a stop down by MECCA and that is the one they wanted back. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 45 Norton/ Nov/So it is at Southgate and Boyrum now? Fowler/That is where the shelter is. They also stop at Southgate and Boyrum. It is a block up the street. Nov/When they were stopping at Waterfront, it was south of Southgate Avenue? Norton/No. Fowler/It was right at the intersection.... Southgate and Waterfront. Kubby/ Fowler/The tuffy way you could do both would be if you went out one way and back in the other way and the timing would probably work except... problem... going to either Goodwill or Hilltop ....about a block to the coruer of Boyrum where they could catch a bus. Kubby/... It is a long block. Norton/ Fowler/There is one down Boyrum... in front of NCS parking lot. Norton/... The people down at Hilltop have a need, too. Kubby/ Norton/We ought to be able to stop down there. Fowler/You have to go out one street and back in the other. That is not impossible to do ..... Boyrum.. increase on truck and delivery traffic.. new businesses going in on Boyram ..... We would be better served to get away from the increased truck traffic and up to an area that had increased business development. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November I g, 1996 Council Work Session page 46 Fowler/I was under the impression that they wanted a stop, the bus, closer to their residences. Nov/... shelter is less of a concern. Baker/ Fowler/Problem is if you live at Hilltop... we go out Boyrum, then you have got to ride all the way to Bon Aire and back .... Nov/The riders will walk a block going out ....in one direction or another, somebody is going to have to walk. Fowler ..... long run we ended up with higher ridership... serving bigger area.... this change.... block apart .... Kubby/ Fowler/The way it came about... construction ......we had to reroute ..... Kubby/I think leave it as it is. Fowler/We can put another shelter up in that so they could walk a block and get in a shelter and wait ..... at Southgate and Boyrum ..... Lehman/ Fowler/ Nov/If there is a good place for a shelter there, it is probably worth doing .... Fowler/Why don't I look at where I can put a shelter and send you back... telling you where it would go and then you can tell us i£you want to do it or not. This represents only a reasonably accurate transcription of the Iowa Cily council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 47 .Water/Wastewater Rates 96-136 Sl Don Yucuis/In the packet there is a review of city council direction that they gave staff on October 21st. #5 on Information Packet #8 that memo talks about another idea that I wanted to mn by you if I could where we wouldn't recommend not charging a minimum charge for second meters only and right now for the months of November through April that if there is no usage in those months, they don't get a minimum charge ..... Vanderhoef/.. are we talking about a lot of dollars? Yucuis/There might be 2,000 meters, maybe more. Nov/If someone has no usage at all in June.... they still pay the minimum? Yucuis/Correct. Nov/ Yucuis/If it is November through April and they don't use anything, they don't get a minimum bill. Any other month, no matter what happens, they get a minimum bill. Nov/If it changes ..... Yucuis/If it changed now then anytime during the year you wouldn't be charged a minimum charge ... you would be charged for the usage just for the second meter. Kubby/The second meters.... I think we should keep it as it is .... Nov/But currently they are being billed the minimum amount for the April to November section whether or not they have used it. Kubby/The is the price you pay for that privilege .... Nov/I think that if they used it, I would go for the minimum amount. But if they have not used it at all ..... then I would be willing to say no. Yucuis/We average about $600 a month in charges for minimum bill usage on second meters. Lehman/Don't you also get two separate bills? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI 11896 November 18, 1996 Council Work Session page 48 Yucuis/Yes we do. Lehman/Why can't we consolidate them? Yucuis/We have been working on that .... Norton/If they use it you charge them the minimum rate? .... Nov/What we are saying now... if you never turned on that second meter, you are still going to have a second charge. Norton/ Kubby/We do that for your first meter as well .....you pay ....The meter still has to be read .... Nov/You are talking about two meters at the same house. You are not making a second trip for that second meter ..... the minimum charge doesn't apply ..... Kubby/ Nov/You would get a bill only if you had used it ..... Kubby/But we read them every hundred cubic feet ..... Yucuis/The dollar amount for the minimum charge that we do for second meters is around $50,000 right now for the year. Norton/ Yucuis/Totally on second meters for FY96 we received about $132,000. That included minimums and usage pass through. Vanderhoeff I would just leave it. Norton/Leave it alone. Nov/All right, do I hear four leave it alone? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 49 Lehman/I have to disqualify myself because I have a second meter. Norton/I will leave it alone. Nov/Okay, you hear four leave it alone. Yucuis/Second item is wastewater fees. You requested that we look at putting the Willow Creek Interceptor Sewer into the schedule in FY98 and you wanted to know how that would affect rates and the biggest change would be in FY2001 we were looking at probably a 10% decrease in the rates an you wouldn't be able to do that .... FY2000... go down to 5... no decrease in 2001... Potentially there would be a decrease in 2001. Adding that big project in.. not a dramatic impact. Kubby/ Yucuis/...small increases past there .... Nov/ Yuculs/These are all projections as oftoday .... Nov/We are not going to adjust the rates upward for this year? .... Yucuis/Recommending a 10% increase for wastewater. Kubby/Will the 10% increase for the monthly surcharge for BOD and suspended solids, does that really keep up with our actual costs? .... Schmadeke/I think we are still a little bit under cost ......bringing those along .... Kubby/ Sclunadeke/I think we are within 2-3 cents of the actual costs .... Kubby/I am looking at... November 14 ..... So you are saying we are really close .... I would like it to reflect actual costs... heading in that direction. Norton/We are gaining on it. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 50 Yucuis/The next item is the water increase and we are looking at a 20% rate increase. We do have another option... phasing in the projects.... right now 20% fee is in place ..... Depending on what phase is chosen, that will determine what the rates will be in the future years. The six phase does decrease the rates lower than what we had ofginally talked about. The 20% is the same for this coming year ..... Norton/So an increase in the out years. Yucuis/There is definitely a decrease in the rates if you go with the six phase program. Chuck needs to talk about that. Norton/ Yucuis/ Kubby/Downside is that the new water plant is on line later.... quality issue... biggest reason to do lhis is the local contractor... better chance of having local folks do the smaller chunks of projects .... Baker/What happened to pressure about meeting deadlines? Kubby/We don't have it for the water plant ..... Norton/Are you going to explain, Chuck, some of these things?.... water project costs .... $4.3 million and now they total $51- There is an increase here of about $7 million ..... What is going to happen if we put more reliance on Silurian? ..... Aren't we going to drain that aquifer more? ..... Schmadeke/We are simulating right now to see the affects of adding these two additional wells. It appears it will not have a negative impact on the Silurian aquifer. We are not going to be using these wells on a continuous basis .... Norton/ SchmadekeJ There is a concern as more and more people start using the aquifer .....But it is the lowest cost water. It is the highest quality water. Norton/Does this do away with the Jordan well down by Burge? Schmadeke/No, we still have the Jordan well. We have two Jordan wells. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 51 Kubby/The one problem I have in saying add another Silurian ..... This is the first time that I have been hearing that there is a low production well at the new plant site. Those discrepancies concern me .....I didn't 'know we had a low production well.... The memo says there is. Schmadeke/There is. Norton/ Kubby! I thought... we got within our expectations. Schmadeke/Our expectation was 250-:t00 gallon. That well started out at 50 gallon a minute. We increased it to 100. Kubby! That is not what we are telling the public .....important clarification ..... Baker/I was under the expectation that we were close to our expectation. Kubby/...we just need to be clear with people. Schmadeke/ Norton/ Kubby/There were three of us here who understood it differently. Vanderhoet7 ...impression I got is that we had better production than what you are reporting now. Kubby/ Schmadeke/Those wells are getting old now and the casing is wearing out. Norton/ Schmadeke/Just the Silurian... both old and the casings are wearing out.... They are right near the entrance doors in a pit next to Burge Hall. So they would be difficult to put in new casings. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 52 Norton/Will you continue to use that Jordan as long as it is working? Schmadeke/Yes. Norton/ .... pond stabilization and site work... access work... big jump and piping is $5 million more than we had in our original estimate. Schmadeke/The pond stabilization and site work were split into two projects. We combined those into one. Norton/...piping ..... Schmadeke/I would have to check through those numbers. Kubby/There is some significant increases in cost. I am not real sure what those are about. Schmadeke/There are increases. The original was based on 1993 numbers. These now are 1997. We do have an inflation adjustment. Norton/The piping has got to be something more than inflation, doesn't it? Schmadeke/I will look through those numbers again .... Council/(All talking). Norton/Add all the piping ones together and I come out with about a $5 million increase over what we had before. Nov/ Norton/....add up all the project costs of these two and they are $51 million .....where did $7 million come from? ..... Kubby/...I need some more assistance.... not only the physical number but the reason that it is more expensive or the reason we are adding a project. Schmadeked The piping hasn't changed. It is $5 million on the original and it is $5 million. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS 111896 November 18, 1996 Council Work Session page 53 Norton/I had to put the piping together.... You got to account for the difference somewhere .... Kubby/ Norton/ Arkins/We need to prepare a simple comparison chart that doesn't affect the rate work. All right, we understand that. Send us back and we will do a simple comparison chart that steps you- CHANOE TAPE TO REEL 96-136 SIDE 2 Nov/Some discussion of the rate work. Vanderhoeff We are looking further out on whether we want to go three year project or whether we want to go six year project. Norton/I think going to the six year project is partly entailed by these increases and the needs for additional well ..... 'What we are doing is getting a spread out. Vanderhoef/...remember, if you spread out three extra years, we are going to keep adding on those inflation figures ..... Let's wait until we get the comparison .... Nov/ Yucuis/One is 20/10 for six year phase in and one is 20/15 with a three year phase in. That is the next two years recommended rates. Nov/FY98 is 20/15. Here FY98 ~s 20/10. What is the difference? Yucuis/The difference is the six year phasing compared to the three year phasing. Kubby/ Yucuis/There is not a difference for the p.h. coming up in either case. Nov/Option I versus Option 2 is what I am trying to figure out. Vanderhoef/Option is '96's ...... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session p~e54 Yucuis/Option 2.... that page is a six year phase in. And Option I is what we had originally talked about back in May and prior. We have revised the usage consumption and cost and talking about a six year phase project. Nov/ Yucuis/This is p.h. is 20% either way. Norton/Then it is smaller the next year. Nov/So we are talking about FY97 ..... Yucuis/It is a ....FY97 rate. Nov/That is what I am trying to figure out .... Yucuis/We had added in- We had noted in the Water Ordinance that we are changing meter fees to add in a telephone transmission type of meter and we currently add that cost under new construction.... cost of about $110 more per meter... Kubby/When we end up retrofitting old meters, will there be that kind of cost? Yucuis/We will not be charging people who have existing meters if we retrofit.... A residential meter instead of $70, it will be $180. That is a big jump. It is a savings in the long mn .... Nov/Are you able to connect a telephone wire to a meter? Yucuis/Correct.... we are actually working on doing a pilot project.... presentation from Ed Moreno.... The pilot program, if it is retrofitting of existing meters, they will not be charged. Kubby/... future... paying a more accurate amount per month? .....at a smaller chunk than 100 cubic feet at a time? Yucuis/That is a possibility ..... Norton/...savings in a long run.... where is the savings going to show up? Who is going to get it?... Ought to go down in terms of reduced water rates or something. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896 November 18, 1996 Council Work Session page 55 Nov/...It will be a while .... Yucuis/12-15 years before you get eve~jttbing retrofitted. Norton/ Vanderhoef/ Nov/...part of the cost ....Okay, that is it. Thank you. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSI11896 November 18, 1996 Council Work Session page 56 Deer Flunt 96-136 S2 Nov/We are only two hours late. Does anyone want to talk about deer? Norton/I haven't heard anything. I don't want to talk .... Nov/ Vanderhoef/I think we have to have a deer count. Norton/The helicopter count? Vanderhoeff Let's count them. Norton/Agree with you... count... Vanderhoef/ Nov/Cedar Rapids has done a count already and they are now talking about increased hunting. Lehman/Vv-hen would we do the count? Norton/November. Lehman/We don't want to do it on 24th of December. It wouldn't be accurate. Kubby/I would like to request that Marian give us a letter that we got from Lisa Goodman earlier.... dated March 6... It outlines that things weren't necessarily hunky dory in Cedar Falls and Waterloo.... explore if there is a possibility of being an experiment site for birth control.... research ....outside funding for continued counts and... birth control stuff... Norton/ Vanderhoeff Kubby/ ....people... saying not too £ar down the road... a birth conlrol for deer and understanding what the side effects are. We could be part of that system._. instead of having the bunt.....making that happen sooner .... This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 57 ¥anderhoef/Question,... do we have any kind of information on what those hormones are doing to the animals .... Kubby/...count would be good for that strategy as well .... Vanderhoef/We need to do a count now .... Norton/Point is ...bir~h control treatment has to be repeated... expensive... Lisa went to meetings... Atkins/Two issues. Having the count. Do you want the count done? Council/(Yes). Arkins/And you want me to check the other thing, birth control. Kubby/...numbers from Lisa. Arkins/ Karr/Karen, that March 6 .... Kubby/From Lisa to R.J. about the deer problem.... Just kind of outlines some of the problems .... Norton/ Nov/ Vanderhoef/There were five that were crossing First Avenue down by Princeton on Tuesday morning ..... Baker/... they rammed my Toyota ..... Nov/There are urban deer .....It is time for a count. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 58 Council A~enda,rl'ime 96-136 82 1. Karr/You have given me one item for the agenda for the joint meeting with the County... agenda will have to be done by next Wednesday .....preceding Thanksgiving. We do need agenda items. Nov/Agenda items by Tuesday... next week ..... Karr/...26th before noon. 2. Lehman/On December 2 is annual Chamber Organization Dinner .... Nov/There is a city council meeting. Lehman/Possible to have the work session the following evening at 5:30 or whatever. I would like to go ..... Nov/I have never heard about this organization dinner until this year ..... Atkins/Very nice .... Nov/Do we want to condense .... Kubby/It matters how heavy the agenda is. Norton/ Nov/We can do it... it is not impossible. Kubby/I don't know how heavy the agenda is ..... Nov/Arrange the agenda ....to put fewer items on the agenda .... Lehman/I think it is very appropriate that the mayor and city manager attend. I will be there. Kubby/These things, may I say, I don't care. It is not the annual banquet either ..... Nov/... I don't have to go.... Only reason if anyone would go is if'we put a work session on Tuesday. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session page 59 Kubby/...Let's accommodate the wishes of one council member.... as long as that is there for other organizations that the mayor is invited to as well. Norton/We start at 5:00 on that date so we can have a little break? Nov/We could. We will see how the agenda is ..... Karr/Is there a problem of starting at 5:00 or 5:30? Norton/Tuesday, the 3rd. Baker/...no problem... Nov/See how the agenda looks... 5:00... 5:30... whatever. 3. Lehman/Met last week with P/R Commission to talk about Oakland Cemetery ..... message we gave P/R. may not be same message we are going to end up giving them .... I think it is importan! .... tell them that the message we sent them is probably not the same message we are going to have. Kubby/Does it matter what the family actually says... more than one family member? Woito/You have in front ofyou a copy of the letter.... that I sent to family members... we ought to give them some time to read it... Terry and I get on the phone with them I think P/R knows you may be sending them a different message ..... Lehman/We just say there may be a different message ..... Norton/ Woito/I think they know that because Terry and I have talked... When I have something 1 will forward it on. 4. Vanderhoef/I would like update on pipelines that we are burying out there on Tanglewood that is mentioned in a letter. Woito/We need to talk to Chuck about that .... Atkins/We are going to prepare a response. This represents only a ressonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS!11896 MICROFILMED BY INFORMATION TECHNOLOGIES '- R~ TAK : C 84 November 18, 1996 Council Work Session page 59 Kubby/...Let's accommodate the wishes of one council member ....as long as that is there for other organizations that the mayor is invited to as well. Norton/We start at 5:00 on that date so we can have a little break? Nov/We could. We will see how the agenda is ..... Karff Is there a problem of starting at 5:00 or 5:30? Norton/Tuesday, the 3rd. Baker/...no problem... Nov/See how the agenda looks... 5:00... 5:30... whatever. 3. Lehman/Met last week with P/R Commission to talk about Oakland Cemetery ..... message we gave P/R may not be same message we are going to end up giving them .... I think it is important.... tell them that the message we sent them is probably not the same message we are going to have. Kubby/Does it matter what the family actually says... more than one family member? Woito/You have in front of you a copy of the letter.... that I sent to family members... we ought Io give them some time to read it... Terry and I get on the phone with them. I think P/R knows you may be sending them a different message ..... Lehman/We just say there may be a different message ..... Norton/ Woito/I think they know that because Te~ry and I have talked... When I have something I will forward it on. 4. Vanderhoeff I would like update on pipelines that we are burying out there on Tanglewood that is mentioned in a letter. Woito/We need to talk to Chuck about that .... Arkins/We are going to prepare a response. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November18,1996 Woito/Chuck Schmadeke. Council Work Session Kubby/Will a snow plow damage a line....? Norton/ Kubby/...lines already going through ForestView Arkins/We will prepare a response for you ..... 5. Norton/... concerned with some efforts on d.t. cleaning and security matter. I don't know what we are suppose to do .... to fund anything ..... page 60 Arkins/We have a whole list of short term proposals.... Strategy committee... staff.... get ideas back to you all... being incorporated into the upcoming budget.... We should have a number of things within 30 days for you. Nov/ Atkins/ Norton/I want to start seeing what that is going to entail. Arkins/I understand that .... No,,,/ Lehman/There has been a stepped effort d.t. in the last 6-8 weeks .... Atkins/Yes. Norton/1 am looking for somewhat more systematic move in that direction .....includes enforcement in the alleys.... visible effort... security .... 6. Vanderhoef/To have some figures on what lighting would cost to take care of some of those alleys ..... Norton/ Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl11896 November 18, 1996 Council Work Session p~e61 7. Norton/ I want to ask about Airport Master Plan .... Arkins/There is a copy in my office if you want one .... Norton/ .... We are getting into a cost that I don't think of in the 90/10 .... I am just trying to figure out .... Arkins/I think the council very clearly has understood... that virtually anything of consequence associated with that Master Plan was 90/10 ..... Norton/ Lehman/...I talked to Jerry Searle... submit a cover letter explaining different things... at airport and he said he would do that .... I asked for that ..... Norton/At some point... I would like to talk or hear kind of a coherent update of where we are on these things and what we are getting into. Vanderhoeff Something has changed now in the clear zone... Woito/Can we discuss this in e.s. tomorrow night? Norton/Some aspects of it .....briefing with Airport Commission .... 8. Norton/I just want to comment on these... BTC wants some guidance from us.... We might give them issues.... to be sure to confront .... 9. Norton/I hope we can get back to something... art thing... work in our ramps .... Kubby/I met with Josh... Shirley Wyrick and Dianne Kaufman... CEC ..... murals... Josh is going to try to get a hold of Steve ..... three different kinds ofproposals ...... Norton/ 10. Kubby/(Agenda #Sf(2)-Sonia Ettinger-planning). I couldn't read this one .....get good copies .... Karr/... I am sure we could get a better copy. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS 111896 November 18, 1996 Council Work Session page 62 11. Baker/When are we going to talk about Citizens Review Board? Atkins/I should have another draft out by the end of the week for you... as early as the 2nd, next council meeting. 12. Baker/... memo about eemetei3, discussion ....When are we going to sort of talk about that issue again? Woito/We need information from the families ..... Lehman/Terry said he was going to talk to a consultant... maximizing present space... We will see what he comes back with .... Karr/Terry is going to come back to you with prices first. Norton/ Baker/ Executive session? Woito/No, it is property acquisition ..... We will have to continue it until afterwards... I will have a response for the Elks by tomorrow before the 6:30 meeting. 13. Baker/Copy of latest Legislative Bulletin we got... very short article about a survey done about police training. Did we participate? Arkins/Yes. It was pretty straight forward ..... Baker/Whatever we contributed to that I would like to see. 14. Baker/Other thing, list often issues or nine issues of a survey of state legislators. I noticed that Dick Meyer and Minnette Doderer did not respond at all. Did we get a response from them? Nov/ Atkins/They were unopposed. Baker/I would still like to get those guys on the record. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WSl I 1896 November 18, 1996 Council Work Session page 63 15. Nov/Date books came from Lisa.... stack of calendars.... seven of them that fits in a purse. 16. Baker/December 4 with Johnson County Board of Supervisors. Is that set? Nov/Yes. Baker/I am going to be out of town that day .... Nov/We will tape it. 17. Nov/We didn't tape that DT Forum last week, did we? Cable? Audio tape? Nobody audiotaped? Okay. I will check David. Okay, I will call David. 18. Kubby/Small reminder. Tomorrow there is a Crisis Center open house, 4:00 to 6:00. 19. Norton/I also went to a great meeting on gangs. Adjourned: 1 l:00 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of November 18, 1996. WS111896