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Home My WebLink About1996-09-24 Info PacketCITY OF IOWA CITY INFORMATION PACKET September 20, 1996 September 23 WORK SESSION AGENDA ITEMS IP1 IP2 IP3 IP4 IP§ Memorandum from Assistant Director, Planning & Community Development and Director of Parking & Transit: Downtown Iowa City Parking Study Memorandum from Director, Planning & Community Development and Development Coordinator: Downtown Strategy Process & Implementation Memorandum from City Manager: Citizen Review Board Memorandum from City Manager: Citizen Review Board Letlet from Christopher Gertels to Mayor: Pigeon Coops (Animal Control Ordinance) Economic ."~ { MISCELLANEOUS ITEMS IP§ IP7 IP8 IP9 IP10 IPll IP12 IP13 iP14 IP15 IP16 IP17 Memorandum from City Manager: Transit Budget - FY97 Memorandum from City Manager: City Plaza Memorandum from City Manager: Property Tax Memorandum from City Manager: Capital Improvement Projects {ClPa) Memorandum from City Manager: Cemetery -- Issuance of Debt -- .Gaulocher Property Memorandum from Parks and Recreation Director: Oakland CemeterylHlckory Hill Park Memorandum from City Manager: Tree Planting Bid Memorandum from City Clerk: September 4 Work Session Memorandum from City Clerk: September 9 Work Session Memorandum from City Clerk: September 17 Work Session Memorandum from Finance Director to City Manager: to Fiscal Year 1997 Tax Rates and Taxes Paid Memorandum from Finance Director to City Manager: Customers Comparison of Fiscal Year 199~ Drive-By Payment Drop Box 9/20/g6 IP18 IP19 IP20 IP21 IP22 IP23 IP24 IP25 IP26 IP27 IP28 IP29 IP30 IP31 IP32 IP33 IP34 IP3§ IP36 IP37 IP38 IP39 IP40 Info Packet, page 2 Memorandum from Director Parking & Transit to City Manager: Improvements - Capitol and Dubuque Street Ramps Letter from Director Parking & Transit to Theresa Erpolding: Fare for Parstransit Service._/~. ![~ Memorandum from Administrative Assistant to City Manager: City Low-lncome.~J'7_ Assistance Programs Letter from Director Planning & Community Development to Herbert Davis: Roberts~"~..]~ _ Home Town Dairy Letter from Senior Engineer to Randy Walker, Cedar Rapids and Request for Maintenance Memorandum from Solid Waste Division to Pubhc Works Director: Program Items Memorandum from Iowa City Police Captains, Lieutenants, and Sergeants: Police Chief Letter from Janelie Rettig to Police Chief: Policy Changes Iowa City Railway:~_/~F_ City s.ppo.l- Letter from Agnes Whitlow to Police Chief: Support of Police Department Letter from Ron Farber to Police Chief: Support of Police Department Letter from Kirk and Mary Jeanne Phillips to Police Chief: Support of Police Department,.~,~o~:~ Letter from Larry R. Johnson to Police Chief: Support of Police Department ,..~/~ Letter from Kathleen Renquist to Mayor: Houaing& Community Development.'~,~,. (Mayor's response Commission Letter from Theodore Nelson to Mayor: Civilian Review Board included.) Letter from Mayor to Dr. Gary Filosa Ih Mayor's Youth Popcorn Wagon Article: Big Mall's Curfew Raises Questions of Rights end Bias (Norton) Press release: Hydrant Flushing Agenda of Johnson County Board of Supervisors September 19, 1996, formal meeting Invitation to Clare House Open House ~'~ Council Member Norton photographs from Europe (downtown ideas) [Council only] Memorandum from Director Planning & Community Development: Comprehensive [Council only] FY96 Annual Report of Board and Commissions [Council only] ~*~-(~ FY96 Comparison of Budget to Actual Revenues, Expenditures, and Cash Position for,~-~. the Twelve Months Ending June 30, 1996 [Council only] Infomarion Packet September 20, 1996 page 3 Agenda for the 9/24/96 meeting of the Board of Supervisors. Memo from Mayor regarding video tape on new Safe Drinking Water Act. Letter from Sara Kimble regarding the regulation of pigeon coops in Iowa City. Letter from Margery Wolf regarding limiting pigeon coops in Iowa City. Invitation from ACT regarding a lecture 10/3/96. Date: City of Iowa City MEMORANDUM September 17, 1996 To: City Council From: Jeff Davidson, Assistant Director, Planning & Community Development Joe Fowler, Director of Parking & Transit ...~c--~_ Re: Downtown Iowa City Parking Study Every five years or so the City undertakes a comprehensive re-evaluation of its downtown parking system. This began in the late 1970s when the City decided as part of urban renewal to construct two major parking structures: the Capitol Street parking facility in conjunction with Old Capitol Center shopping mall, and the Dubuque Street parking facility in conjunction with the Holiday Inn. in the mid 1980s a reassessment of the downtown parking system resulted in the construction of two additional levels to the Dubuque Street parking facilily (175 spaces), and reconfiguration of the Capitol Street parking facility to improve its operation. Around 1990 further analysis of the downtown parking system led to the decision to construct a 450 space parking facility on the site of the Chauncey Swan parking lot. In the mid 1990s Council has directed staff to acquire a site for a multi-use parking facility that will serve both downtown and the Near Southside. This fall we will be presenting you with information detailing the status of downtown parking facilities, so that Council can determine if you wish to begin planning new facilities or changes in the operation of the system. The information you receive will include: 1. Current utilization of all City parking facilities: structures, lots, and on-street spaces. 2. The status of the financial health of the City parking system. 3. A summary of parking violations: what, where, when. A summary of private development and University parking plans which will impact the City's parking system. 5. A summary of downtown development issues which will impact the City's parking system. 6. Discussion of options. We are all aware of the complexities of downtown parking issues. There are few City services which become so widely controversial on such a regular basis. The perspectives you will find from members of the public range from persons who believe there should be suburban strip commercial-style parking lots downtown, to persons who believe the City should further restrict downtown parking to increase use of alternative modes of transportation, and everything in between. There is no closure on downtown parking issues. The ongoing discussion of downtown parking issues is representative of an active, successful central business district. Our tentative schedule is to begin our study around October 1, completing our work around the end of November so that we can begin our discussions with you. We would like a brief discussion with you at your September 23 work session, to answer any questions you have and make sure we are addressing all pertinent issues. CC: Steve Atkins Karin Franklin Bill Dollman City of Iowa City MEMORANDUM Date: September 18, 1996 To: City Manager & City Council.---J ..-~---J ~-. From: Karin Franklin, Director, Planning& Community Deve_~om~"r~ ~ David Schoon, Economic Development Coordinator/~x'~'~ v Re: Downtown Strategy Process & Implementation The purpose of this memo is to outline a proposed process of establishing and implementing a downtown strategy. As requested by the Council, the following process includes the formation of a Downtown Strategy Committee that will provide an overall downtown strategy and implementation schedule to the City Council. A model 'downtown strategy document" is attached to illustrate the charge of the Committee. Once an overall strategy and implementation schedule is adopted, the City Council would provide the leadership in implementing the strategy. Although individual members of the Downtown Strategy Committee may be involved in the implementation of the strategy based on their interests, we do not believe the Committee, as such, should be expected to carry out the strategy, Existing committees and organizations can implement components of the plan with the City Council overseeing and/or complementing their efforts. It is our understanding that the City will immediately address short term maintenance and security issues while the Committee works on the downtown strategy. Downtown Strategy Process The following outlines proposed steps and a general time frame for the Committee to accomplish its goal of establishing a downtown strategy and implementation plan. Date September October December March Step . City Council approves committee/process · Committee begins work · Committee presents its "vision", goals, and strategies for downtown to the City Council · Committee presents its implementation plan to the City Council. During the first Committee meeting, Committee members will participate in a few brainstorming activities to decide what they wish the downtown to be ("the vision") and how to achieve that (specific goals & strategies). To help people articulate their vision for downtown, the group would focus on what activities (e.g. shopping, hanging out, drinking, eating) draw people to the downtown and what features in the built environment (e.g. parking facilities, streetscape, the buildings) draw people downtown. Focusing on activities and features enables the group to think in terms of what business and government do and in terms of the built environment. Committee members would respond to a series of questions like the following: 1. What activities bring people downtown? 2, What features bring people downtowr~? 3. What activities deter people from coming downtown 4. What features deter people from coming downtown? 5, What activities could be added, improved, or eliminated that would bring additional people downtown? 6. What features could be added, improved, or eliminated that would bring more people downtown? After responding to such questions, the Committee would prioritize which downtown activities and features they would like to maintain, add, improve, or eliminate. At the end of this session, the facilitator will assist the group with articulating a "vision" for downtown. At a follow-up meeting, the Committee would consider draft goal statements and strategies to achieve the goals; these would be prepared by the staff based on the discussion in the initial meeting. A committee recommendation would be forwarded to the City Council, and after the Council had approved the strategy, the Committee would spend the rest of its time determining how the strategies should be implemented and by whom. Downtown Strategy Committee Since the success of downtown is critical to the entire community, the Downtown Strategy Committee should consist of people representing a variety of interests throughout the community. We suggest 17 members. This size would allow a fair representation of many different perspectives, while at the same type keeping the group small enough so that it can effectively function. Downtown Strategy Committee Composition Downtown Retailer (1) Downtown Service Provider (Dentist, Banker, Accountant, etc.) (1) · Downtown Property Owner (1) · Old Capitol Mall Representative {1) · Downtown Restauranteur/Bar Owner (1) · University of Iowa Administrator (1) · Library Board Member or Patron (1) Persons that Work in Downtown (2) · U of I Student (1) · Users of Downtown; Non-student, Non- downtown Employee/Employer (2) Non-User of Downtown (1) · Architect/Landscape Architect/ Designer (1) · Person from the Arts Community (1) · Council Members (2) The Committee would consist of individuals that represent a certain community perspective rather than representing community organizations. At the work session Monday night, assuming Council concurs with this composition, each council member should provide staff with a list which includes one name for each of the perspectives. If you have additional perspectives to suggest, please bring them also. Based on this group of names, staff will work through the names to come up with a balanced group to be approved by the Council. The purpose of the Committee is to quickly form an overall strategy and then to form an implementation plan for the future of downtown. The community, including city government, must then commit to carrying out the plan. MODEL Downtown Strategy - Iowa City Goal Enhance downtown to maintain its distinction as the 'city center" for commerce, government, education, culture, and entertainment. The Objectives 1. Provide varied and year-round activities appealing to diverse interests and populations. 2. Enhance the physical appearance of downtown by continuing to provide a stimulating environment for residents and visitors who come to the downtown. 3. Maintain end attract increased business and employment opportunities. Strategies Provide varied and year-round activities appealing to diverse interests and populations. 1. Determine what area residents believe to be the positive and negative aspects of visiting downtown and identify needed services. 2. Program and promote major events and on-going activities and attractions in the downtown area to bring in residents end visitors. 3. Promote downtown as a unique and exciting place to purchase a wide variety of goods and services. 4. Identify and provide services that are needed to support conferences and private businesses who locate and expand in the downtown area. 5. Assure a safe and inviting downtown environment through a combination of both public safety and hospitality services. 6. Encourage development projects that reinforce downtown as the "city center" for the area and which attract residents and visitors to downtown, such as the retention and expansion of the public library. 7. Promote location of permanent housing in the downtown area that will enhance after hours pedestrian activity. Enhance the physical appearance of downtown by continuing to provide a stimulating environment for residents and visitors who come to the downtown. 1. Develop and implement a master streetscape plan which updates City Plaza and other streetscape elements throughout the downtown. 2. Establish a maintenance program that assures the cleanliness and upkeep of city plaza and sidewalk areas. 3. Designate areas for retail, offices, public buildings, housing, and other desired future USES. MODEL 4. Revise existing land use, sign, building, and code enforcement regulations to assist in improving the physical development of the area. 5. Develop entrance corridors and directional signage to the downtown area to help visitors find their way. Maintain and attract increased business and employment opportunities. 1. Determine what downtown businesses and property owners believe to be the positive and negative aspects of doing business downtown and identify needed services. 2. Identify a mix of retail goods and services desired by the community and which can be profitably offered in s downtown setting, 3. Create a viable sales and marketing program to promote downtown as a profitable location for expanded business opportunities. 4. Conduct a study of long-range parking and transit needs for employees and patrons and establish user-friendly parking and transit services. 5. Market the last urban renewal parcel for a use that will attract visitors and residents to the downtown area. f :\ms,downtown\vision City of Iowa City MEMORANDUM Date: To: From: Re: September 19, 1996 City Council City Manager Citizen Review Board Attached is a summary of the current City Council policy positions as I interpreted them to be following the work session of September 17. This item is scheduled for discussion at your work session for Monday, September 23. I would assume you would amend the policy positions accordingly and/or offer other direction as you see fit. Cltlzen's Review Board (CRB) City Council Policy Position September 19, 1996 The Iowa City Police Department will pursue the law enforcement accreditation program. This is a comprehensive review by law enforcement professionals, independent of the organization under review. It is under the auspices of the Commission on Accreditation of Law Enforcement Agencies. It involves a review of all operating policies and procedures; training and education practices, physical facilities and other related matters pertinent to the operation of a police department. This process may take eighteen months to two years for completion. A full-time police officer would likely be assigned to administer the review and implement recommendations. This process is similar to the accreditation common in academic environments. There is a one-time fee of $7,600 for the accreditation review. Other expenses that might be required in implementing recommendations would be budgeted as appropriate. The City Council will have in p!ace the form/structure of a citizen review board no later than 90 days from September 23. This form/structure will identify the major working elements of a CRB and, once approved, will serve as the framework for drafting of an implementing ordinance. e The CRB will be an agency appointed by the City Council and made up of Iowa City citizens, Qualifications, credentials, and other membership requirements for appointment to the CRB will be determined at a later date. The CRB will be substantially responsible for the receipt, review and investigation of complaints by citizens concerning actions and conduct of Iowa City police officers. The general outline of the CRB as a process is identified in the attachment. The CRB will have as an early task the review of the available information concerning the Shaw shooting incident, The CRB will review pertinent City operating policies and procedures as they relate to the police department on a periodic basis. It has been suggested that this will be a five-year 2 review and will be incorporated in the charge/direction to the CRB. This is a longer term assignment and will be considered as the accreditation process moves ahead, Operational policies and procedures that come into question will be reviewed by CRB as appropriate during their review of specific citizen initiated complaints. The City Council has no._It decided on their level of participation in the review of Police operational policies. Under discussion is a more direct involvement in operating policies and procedures of the department by the City Council. The alternative is for the CRB to review such policies and procedures as indicated in point #5 and recommend back to the City Council. September 19, 1996 Citizen Review Board City Council appoints the members of the CRB. Qualifications, credentials and other related membership requirements to be determined. CRB can meet on an on-call, as needed basis. The number of and extent of investigative findings will substantially determine the work volume for the CRB. CRB, its staff and/or other trained personnel, will serve as the origination point for citizen complaints concerning the conduct of Iowa City police officers. Information at intake will be considered confidential. CRB will have office space and clerical support separate from the Police Department facilities for the receipt of these citizen complaints. · The Chief of Police will be informed of the initiation of a complaint. CRB will initiate an investigation/review of the complaint. The budget authority for financing the investigative process is yet to be determined by the City Council. This is similar to the Berkeley, California system where parallel investigations occur (see next point). The Chief of Police will initiate an investigation review of the complaint in keeping with the traditional internal review process. The Berkeley system usss two invsstigations. Another example is Kansas City where the police internal is referred to the CRB for review and follow-up. Complaints are to be in wdting with the assistance of CRB staff and must be initiated in a timely fashion with respect to the alleged incident (timeliness to be determined). Where appropriate, dudng the review and investigative process, the CRB and/or the Chief of Police may suggest a mediation process between the parties involved. The CRB can assist in this mediation process. 2 CRB and police investigations could be in effect combined (Berkeley system) and provided to the CRB for its review and recommendations to the Chief of Police for disciplinary action if appropriate. The Chief of Police will take the appropriate action with respect to disciplinary matters. If he/she disagrees with the recommendations of the CRB, the Chief will consult with the CRB with respect to his concerns. The discipline issued may be appealed by the officer to the Civil Service Commission in accordance with State law. mg~Cf{B2, City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager September 18, 1996 Citizen Review Board (CRB) Some Council Members expressed interest in the attached chart/outline I used the other night in our discussion of a CRB. Citizen Review Board Citizen (non-police) intake of original complaint Complaint taken outside of police offices Police informed. (Chief) with the originetlon of a complaint Citizen (non-police) investigation of complaint ($ for investigation resources) Police initiate investigation process All complaints must be in writing All complaints must be in timely fashion (say 60 days from date of alleged incident) Investigative reports are combined and reviewed by CRB CRB can ask for more information, interview complainant, officers, etc. CRB can offer (assist) in mediation process Confidentiality must be confirmed by legal opinion CRB refers their findings to Chief of Police and City Manager Chief of Police to take appropriate action with respect to discipline Discipline may be appealed to Civil Service Commission rnG~CRB September 17, 1996 Christopher K, Gerteis 521 Kirkwood Ave. #8 Iowa Ciw, IA 52240 (3]~) 33~4o44 Email to: chns-gcrt¢is~uiowa.edu September 15, 1996 Mayor Naomi Novick 306 Mullin Ave. Iowa City, IA 52246 Mayor Novick, I am a fi'iend of Stephen Vlastos and Mm-y Ann Rasmussen. I am writing in support of their request that the city council regulate the placement and or scale of pigeon coops in Iowa City. Frankly, I am surprised that nothing has been done before. Such a l~tge number of birds (more than 50) kept so close to a residential property line poses both a public nuisance and a serious public health hazard. I believe this is an excellent time for the council to take proactive action to resolve this public health issue. Cordially y~s,~ '~Gerteis ~ City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager September 19, 1996 Transit Budget - FY97 It looks like we are going to be "shorted" some federal monies. JCCOG rn e m o Date: September 18, 1996 To: From: Steve Atkins, City Manager Kevin L. Doyle, Assistant Transportation Planner Re; Federal Transit Administration Funding - FY97 The following is a summary of the funds that the City of Iowa City will be receiving from the Federal Transit Administration [FTA] for FY97. The FY97 City transit budget estimated $250,000 in FTA operating funds. The actual amount available for FY97 operations is $197,662. There is also $57,179 available for capital projects. The capital projects proposed for FY97[federal share] are: 1. Replace/upgrade computer system: $16,000 2. Replace electronic information center at Old Capitol Mall: $12,000 3. Bus stop and shelter repairs: $4,000 4. Remodel and purchase equipment for training room at transit facility: 5. Transit vehicle maintenance/overhaul: $17,179 $8,000 Under revised guidelines from FTA, the last item, transit vehicle maintenance/overhaul, can be used towards the general maintenance costs associated with running the buses. This was previously considered an "operating" cost and wes not eligible for capital funding. This would increase the operating amount to $214,841 for FY97, leaving a deficit of $35,159 from the budgeted amount. Give me a call at X5253 if you have any questions abo~ this information. Joe Fowler, Director, Parking & Transit Jeff Davidson, Executive Director, JCCOG \~teveffa City of Iowa City MEMORANDUM Date: September 19, 1996 To: City Council From: City Manager Re: City Plaza On Thursday, Terry Trueblood, Sheri Thomas and I walked the Plaza to review general maintenance as well as the status of some of our earlier concerns J deterioration of certain physical structures on City Plaza. There are two features that will need our immediate attention. They are the trellis/canopy which is directly in front of Gringo's and the play equipment outside the Tru-Value/Frashens building. The trellis has deteriorated to the point that the top, that is the cover, must be removed immediately. We are concerned about not only the materials that have rotted through but also the general strength of the structure. We will be removing the top of the trellis and contacting a building contractor to determine whether we can raplace, although only temporarily, the trellis canopy in onder to provide the shade and other enjoyment it offers. The playground equipment is also deteriorating and repairs have been initiated, such as installing lumber/timbers to support the general superstructure. I have instructed Terry to proceed with a preliminary design, of a new playground equipment area. This will require we have full ADA compliance. We will keep you informed. CC: Terry Trueblood Sheri Thomas 3ao,f. City of Iowa City MEMORANDUM Date: September 13, 1996 To: City Council From: City Manager Re: Property Tax Attached is the final report of the Purple Ribbon Committee on Property Tax. It will be presented at the upcoming League meeting. IOWA LEAGUE of CITIES ?EP 0 n September 6, 1996 TO: FROM: SUBJECT: Purple Ribbon Committee Tracy Kasson Final Report Please find enclosed the final report of the Purple Ribbon Committee. The League's Executive Board made some changes to the committee report. Most notably, recommendation five and six were combined and the recommendation on lifting the $8.10/$1,000 levy limit was eliminated. The Board felt that the recommendation was contradictory to the four principles established as a guide for the report. However, the Board added the $8.10 levy proposition to the League's top legislative priority to reform the property tax system. The report will be ratified during the business meeting of the League's Annual Conference & Exhibit. From that point, we will begin the process of drafting legislation and building support for our initiatives during the upcoming session. Thank you for all of your hm'd work throughout the summer. Your efforts have produced a thoughtful, well-received document that we can start working through the legislative process. TK:km Enclosure 6 317 SIXI'H AVENUE o SUI'JE 1400c. DES MOINES. IOWA 50309-4122 o {515) 244.7282 o FAX (515) 244-0740 S PEi::IAL REPEIRT September 1996 Purple Ribbon Committee on Property Taxation in Iowa Report to the Legislature During the 1996 legislative session, the call to reform Iowa's property tax system reached a crescendo. That message is reverberating through a chorus of taxpayer organizations, farm and business groups, local officials, legislators and the governor. Clearly, something must be done to resolve the significant inequities that have evolved between different property classes over the past three decades, and to simplify the complexity that has grown to the point that few taxpayers can understand the current system. For local governments, flaws in the current system have reduced stability in the local tax base, which cities rely on to support critical local services. Property taxes remain a vital revenue source for cities. Because property owners benefit most from the services cities provide, it makes sense to use property values as the basis for distributing the cost of those services. In addition to supporting critical city services like police and fire protection. street maintenance and garbage collection, property taxes help support libraries, parks, swimming pools and other things that add to the quality of life for city residents. The relative stability of the property tax base also makes it a good tool for securing public capital for long-term municipal improvements. The use of property tax base as collateral allows the city to pay lower interest on municipal debt, reducing the costs to taxpayers in the long run. IOWA a,. s.~. ^v=.u= LEAGUE sur~ 74oo DES ~.~OINES, IOWA _of CITIES 503o9o4122 (515} 244°7282 FAX {5] 5) 244-0740 An effective property taxation policy is vital to the citizens of Iowa. The Iowa League of Cities has reviewed Iowa's current property tax system and recommends several modifications that will improve the system and protect the services it supports. The review was conducted by the League's Purple Ribbon Committee on Property Taxation in Iowa, which is comprised of elected and appointed city officials. Representatives of taxpayer groups, state agencies and the governor's office were also invited to participate. The committee identified the following four principles that should guide policy-making regarding local government taxing structure: l) The property tax structure needs to be predictable, yet elastic enough to adapt to economic and demographic changes. Safeguards should be put in place to protect the property tax base from external factors that erode stability. 2) The property tax structure should equitably distribute the burden of the services it supports. 3) The r~lationship of services to tax sources should be preserved where possible, and accountability for taxation clearly defined. Unfunded mandates that blur accountability among levels of government should be avoided. ,~) The property tax system should be easy to administer and easy for citizens to understand. Based on these principles, and after deliberation, the committee makes the following recommendations: Fundamental recommendation: Provide financial Home Rule to cities and allow the electorate to establish local taxation policy through its elected officials. The League reaffirms its belief in the principle of Home Rule, the ability of Iowa's citizens to govern themselves. Local decision making, if unfettered by state and federal mandates, will find the appropriate mix of taxes and the level of services the community desires. Despite our commitment to the principles underlying this fundamental recommendation. League members fully realize that our property tax system has evolved over a significant period of time, and that state and local decision making are intertwined. Existing tax structure and policy will not be suddenly abandoned. It is neither likely nor practical. Therefore, the committee submits the remaining recommendations for modifying the existing property tax system: Recommendation one: Uncouple residential property values from agricultural property values, but maintain the annual growth limit of 4 percent. Iowa's out-of-date system of coupling residential and agricultural property values creates an artificial suppression of residential taxable values. While the value of residential property is determined by the market, the value of agricultural property is determined by a productivity formula. Because of the structure of the agricultural productivity formula. coupling has depressed statewide total taxable value of residential property despite significant residential property growth statewide over the past several years. Coupling drops the residential rollback to the point where the residential tax base declines, forcing other classes of property taxes to increase as a proportion of the property tax burden. It is important to note that cities support the retention of the annual 4 pement growth limit on all classes of property, including residential. Uncoupling residential from agricultural property values will allow the statewide total residential property value to grow up to 4 percent annually, but will still roll back property values if the growth exceeds 4 percent statewide. Recommendation two: Tighten the definition of entities eligible for property tax exemption and institute a state process of reviewing financial records. As the number of property tax-exempt entities grows, the demand placed on city services escalates. By tightening the definition of eligible organizations to more strictly define charitable purpose, following the state of Pennsylvania's model, which requires an entity to demonstrate charitable purpose and requires financial information. taxpayers could be assured they are subsidizing only those organizations that provide public benefit. Requiting a standard application form. financial records and certification of charitable activities would help determine eligibility. The local board of review should make recommendations as to an entity's qualification for tax-exempt status and forward the recommendation to the state board of review for a determination. Recommendation three: Grant cilles the authority to charge user fees for public safety services to tax.exempt entities without payment in lieu of tax agreement~ Although current law allows cities to negotiate agreements with tax-exempt entities for payment in lieu of taxes to cover provided services, there is no consequence that requires such entities to negotiate. As an alternative to a more strict definition, cities should be allowed to assess a user fee to cover public safety services, which encompass police protection. fire protection and emergency medical service, to all tax-exempt properties, except churches and governmental property. Organizations with an agreement for payments in lieu of taxes would not be required to pay such user fees. Recommendation four: Review the existing property tax credit and exemption system. If the credits and exemptions are deemed relevant, they should be fully funded or prorated if full funding is not provided by the state. If it is determined that property tax credits are beneficial, local government should not be required to subsidize these credits if the state fails to provide full funding. If it chooses not to fund the credits fully, the state should prorate the remaining unfunded amount to hold local government harmless. Partial 3 funding of property tax credits is an unfunded mandate requiring cities to subsidize tax breaks with a higher overall tax rate. The state should consider a process that completely removes cities and other local governments from the credit system. Citizens could file for property tax credits on state income tax forms similar to the current method of reimbursement for the mobile home tax credit. This method would bauer serve citizens and increase governmental accountability. Recommendation five: Encourage diversification of revenue and reduce reliance on property taxes by providing cities with other revenue alternatives, There is a need to diversify the revenue base of cities by encouraging alternative sources that best suit the needs of a particular community. Compared to other states, the implementation of the local option sales tax is fairly difficult in Iowa. Individual cities should be allowed to approve a local option sales tax through a referendum without requiting a county-wide election. Contiguity requirements are no longer an administrative necessity and should be eliminated. As an alternative to property taxes, cities should have the authority to impose a 1 percent local option income tax similar to the process used in Ohio. By putting the measure on a city referendum, the people can decide if such an option is desired. Conclusion Members of the Iowa League of Cities firmly believe that in addition to any changes to proper~y tax law, continued effort~ must be made to remove unfunded mandates that continue to increase demands on already stretched city budgets. Although cities continue to eliminate or reduce discretionary spending, the consequences of unfunded mandates continue to force cities to rely heavily on proper~y tax revenue. League members firmly believe that a property tax system based on the four principles will create a healthier Iowa economy. as well as allow cities in Iowa to provide a higher quality of life that will benefit the state as a whole. f:~proj cctsU ¢gns\policy'~p u~91e~purlg b.d oc km 4 City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager September 18, 1996 Capital Improvement Projects (ClPs) The ClP discussion originally scheduled for September 17 has been changed to Monday, September 30 at 7:00 p.m., City of Iowa City MEMORANDUM Date: September 17, 1996 To: City Council From: City Manager Re: Cemetery -- Issuance of Debt -- Gaulocher Property In an earlier memorandum I explained to you the issuance of cemetery bond debt involving the Mabel Conkiln Woods property for Oakland Cemetery. The earlier memorandum indicated that although the property was purchased with what was called cemetery bonds, in that the debt was retired by way of an obligation on the general taxpayer, it was my opinion you had full authority to use the land as you see fit. Since that time, we have been informed by Mr. Richard Dolezal that another property, that of the Chris Gaulocher interest, was financed by what were called warrants, issued in 1919. To the best of my knowledge these warrants have long since been retired. The same basic financial principles apply, that is you have discretion as a matter of policy to use the land as you see fit. However, there is a note of caution. The warrants, at that time, were pledged against the Cemetery Fund. That being the case, the land purchased may be restricted in use. Given the fact it occurred over 75 years ago and we must rely on legislative interest at the time as the guiding force, a further legal/financial opinion may be appropriate. cc: Richard Dolezal Terry Trueblood Don Yucuis Marian K. Karr CITY OF IOWA CITY PARKS AND R/~CREATION DEPART}tENT MEMOI~kN D~ TO: FROM: DATE: RE: City Council Parks and Recreation Director September 19, 1996 Oakland Cemetery/Hickory Hill Park At its meeting of September 18, 1996, the Parks and Recreation Commission held a public hearing to address the issue as to whether or not Oakland Cemetery should be expanded into Hickory Hill Park. After lengthy discussion, the Commission voted to recommend to the City Council that the cemetery not be expanded into the park. The vote was 5-2, with two members absent. There is interest on the part of the Commission to hold a work session with you to discuss the cemetery, and determine where we go from here. We will try to complete the minutes and provide you with copies by next week. In the meantime, if you have any questions, feel free to give me a call. City of Iowa City MEMORANDUM DATE: September 18, 1996 TO: City Council FROM: City Manager RE: Tree Planting Bid The Purchasing Division received bids September 13, 1996 for 255 trees for the South Site Soccer Fields and the Mormon Trek Boulevard projects. The low and recommended awarded bidder, Baumhoefener Nursery, Cedar Rapids, was 50% below the budget estimate for the combined projects. The five bids received ranged in price from $19,151 to $31,737. As a result of the low bid, 105 additional arborvitae trees will be planted at the South Site Soccer Fields in addition to the 218 originally bid. The tree planting project will still remain ~ 10,000 below budget. The Mormon Trek Blvd. street tree planting project is located between Benton Street and McBride Drive. The project is the result of a 50% matching grant applied for by the City Forester through the organization "Trees Foreverr'. Energy conservation funds are administered through "Trees Forever", provided by formerly IA/IL Gas and Electric and continued through MidAmerican Energy Company. Trees will be planted by volunteers. Projects are scheduled for November 1996 completion. Baurnhoefener Suburban Iowa City Pleasant Forever Nursery Landscape Landscaping Valley Green Cedar Rapids Davenport iowa City iowa City North Uberty $19,151 $25,,~,04 $28.415 $29,865 $31,737 City of iowa City MEMORANDUM Date: Septamber 20, 1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, ,September 4, 1996 - 3:05 p.m. in the Council Chambers Mayor Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Woito, Karr, Franklin, Craig, Schoon. Others: John Beckord. Facilitator: City Manager Steve Atkins. Tapes: Reel 96-95, Side 2; 96-97, All; 96-98, All; 96-99, AlL Meeting transcriptions are available in City Clerk's Office upon request. COUNCIL GOAL SETTING SESSION City Manager Atkins served as facilitator for Council's goal setting session. Atkins explained that the goal setting session serves Council to set up a collective vision and collective goals that direct the City staff's work activities. Atkins emphasized the importance of communication. Atkins asked what are the key elements that make up a successful community. Council prepared a list of key elements that make up a successful community: 1. Safety - safe streets, buildings 2. Lively, vibrant 3. Diversity- social, econ, political, housing, neighborhoods 4. Attractive appearance 5. User friendly 6. Fiscally sound community 7. High quality services 8. Attractive amenities 9. Attractive education environment 10. Balanced tax base 11. Managed growth 12. Active participation in community 13. Transportation 14. Natural environment 15. Community pride-ownership 16. Vision 17. Economic opportunity Atkins asked Council what is the role of government. Council established the following list of elements for proper role of government: 2. 3. 4. Funding Regulation Assure quality of public services Housing - Public/Private relationship 3;11o 2 6. 7. 8. 9. 10. 11. Participate in services private sector does not Stimulate private sector Define and promote public interest Facilitator - attitude Accountability Comprehensive planning Protection/enforcement Atkins asked Council Members to list three important goals for government in the next 24 months and the following list was compiled. · Long term financial security/project out stability, flexibility (Project trends in federal funding, trends in local tax revenues, identify alternate sources of revenue and how they would be used.)(LB) · Downtown revitalization (LB) · Comprehensive Plan update (LB) · Revisit and implement housing policy discussion (KK) · Establish long term housing policy (EL) · Determine minimum level of service above which are user fees (EL) · Establish long term housing policy (EL) · Reestablish stronger sense of community (DN) · Stimulate cooperation with other local government (NN) · Industrial property (NN) · Complete water and wastewater plants on time and budget (DT) · Re-educate city department user friendly (DT) · Street grid- developing areas (DT) · Dispose or build 64-1A (DV) · Prioritize staffing additions (LB) · Greater acceptance of committee recommendations (EL) · Citizen] committee on transportation (KK) · Departmental review (DN) · Approving physical appearance all over town (NN) · Reduce cost of City government per capita (DT) Atkins and Council reviewed the City's Vision 2000 statements and goals as follows: Cooperative efforts goals Council requested the following language change: 'Cooperate with the University of Iowa, Johnson County and neighboring communities to address land use issues of mutual concern and other issues of mutual concerns especially the planned development of contiguous areas. Arts, culture and human development goals Council recommended the following language change: 'Programs and services that meet the needs of citizens will be offered." Economic well-being goals No change Environmental protection goals Council recommended the following language change: 'Protect the water quality of stormwater runoff, prevention and control of soil erosion, landfill leachate...' 3 Housing goals No change Land use and urban pattern goals No change Parks, recreation and open space goals No change Iowa City Fire Department goals No change Iowa City Police Department goals No change Social service goals Council requested language be added "coordinate and consolidate where practical." Transportation goals No change Council relooked at 24 month goals to establish what are actionable goals; then prioritized those goals as follows: Priority Goals #2 #1 #2 1. Long term financial security/stability/flexibility. 2. Downtown revitalization. B. Comprohonoi~o Plan upd~to 4. Revisit and implement housing policy discussion 5, Long term housing plan 7, 8. #6 9. 10. #4 11. 12. ~4 13. #7 14. 15. 16. #8 17. #5 18. 19. Establish minimum lev§l of service above which are user fees Ec~abiicJn c, trongor oon~e of oommunity Stimulato-oooporation with othor Iooal govornmont Industrial property CampIota wator and waotowator plantc on timo and budgot City department more user friendly Street grid- developing areas Dispose or develop 64-1A Prioritize staffing additions Groator aoooptanoo of 0ommittoo rocommondotionc Citizens committee on transportation Departmental review Impose physical appearances over all city Reduce cost of city government per capita measure Atkins stated he will prepare a memorandum outlining the work program for the established goals. 4 D_._OWNTOWN DISCUSSION Atkins asked Council to create a list of issues and concerns regarding the Iowa City downtown area, · Iowa Ave. Improvements (Clinton to Dubuque) · Cleaning sidewalks · Bike parking, especially covered · Paint and light alleys and clean · Trim' and thin trees · Allow perpendicular projecting signs · Underground shopping and parking · Security (visible constantly) · Ashtrays on Ped Mall and Iowa Avenue · Newspaper vending machines · Library expansion · Clean up kiosks with map · 64-1Adoit · Parking issues · Parking ramp - spruce up · Signage directional · Regulatory signs · Increase arts/cultural · Liquor license · Brick repair · Holiday lights (before Thanksgiving/Christmas down) · Graffiti · Near Southside coordination · Zoning CB-5 and CB-10 · Outside cafe regulations · Close Washington from Linn to Dubuque · Integrate Old Capitol Mall into downtown · Delivery policy · Use chess board · Like neon signs · Near Southside tax abatement review After discussion of issues the following process was drafted. Group- Process Other than Council Merchants Users What can we do What do we need help (with) Losing energy/regain Atkins stated he will draft an outline of downtown strategies for Council consideration. 5 MEETING SCHEDULE Council discussed the following meeting schedule: September 17 - September 21 - 4 p.m. Library or CIP discussion Cancel Meeting adjourned at 8:05 p.m. City of Iowa City MEMORANDUM Date: September 18, 1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, September 9, 1996 - 9:50 p.m. in the Council Chambers Mayor Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thomberry, Vanderhoef, Staff present: Atkins, Helling, Karr, Mitchell, Franklin. Tapes: Reel 96-100, All; 96- 102, Side 1. Meeting transcriptions are available In City Clerk's Office upon request. ECONOMIC DEVELOPMENT OPPORTUNITIES LIST AND FINANCIAL Reel 96-100, Side 1 PCD Director Franklin, Economic Development Planner Schoon, and Committee member Robert Elliott, presented information. Council recommended the following two changes to the Financial Assistance Eligibility Guidelines: 1) Insert "e.g." prior to vacation, sick leave, retirement plans after "Provision of Fringe Benefits" under 'Quality of Jobs to be Created", and 2) Change "quicker' to "shorter" referring to the payback period under "Private Financial Contribution as Compared to Public Assistance Request". In addition the Council directed staff to reword the last two sentences of the "Indus- tries/Technology Opportunity List'. REVIEW ZONING MATTERS Reel 96-100, Side 1 AMENDING THE ZONING CHAPTER BY AMENDING THE CONDITIONAL ZONING AGREEMENT FOR WESTPORT PLAZA TO ELIMINATE THE REQUIREMENT FOR A "COHESIVE, INTEGRATED DEVELOPMENT," AND TO REMOVE THE REQUIREMENT FOR THE FACADES OF THE BUILDINGS TO PROVIDE ~HORIZONTAL CONTINUITY," FOR PROPERTY LOCATED IN THE CC-2, COMMUNITY COMMERCIAL ZONE AT 855 HIGHWAY I WEST (STAPLES). PUBLIC HEARING ON AN ORDINANCE VACATING THE PORTION OF ST. MA'I-THIAS' STREET (FORMERLY KNOWN AS ST. MATTHIAS' ALLEY), RIGHT-OF-WAY LOCATED NORTH OF DODGE ST. AND ST. JOHN'S ALLEY, LOCATED BETWEEN ST. CLEMENT'S STREET AND ST. MATTHIAS' ST. (ROBERTS HOMETOWN DAI RY/VAC94 -0004) Franklin explained that if there is a signed CZA Council can close the public hearing and vote on the ordinance at their next meeting. ORDINANCE VACATING A PORTION OF LEE STREET, AN UNDEVELOPED RIGHT- OF-WAY LOCATED BETWEEN RIVER STREET AND OTTO STREET. (BARKAN/VAC96- 0001) (FIRST CONSIDERATION.) 2 Do ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE H, ENTITLED "INDUSTRIAL ZONES,~ SECTION 1, ENTITLED "GENERAL INDUSTRIAL ZONE ~1-1¥ TO ADD A SPECIAL EXCEPTION TO ALLOW LIMITED RETAIL SALES IN THE I-1 ZONE. {FIRST CONSIDERATION) ORDINANCE AMENDING CITY CODE TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE K, ENTITLED "ENVIRONMENTAL REGULATIONS," SECTION 1, ENTITLED "SENSITIVE AREAS ORDINANCE." {PASS AND ADOPT) ORDINANCE AMENDING THE ZONING CHAPTER BY DESIGNATING 36 PROPERTIES AS IOWA CITY HISTORIC LANDMARKS. (PASS AND ADOPT) ORDINANCE AMENDING CITY CODE TITLE 14, CHAPTER 6, "ZONING," ARTICLE J, "OVERLAY ZONES," BY CREATING A NEW OVERLAY ZONING DISTRICT ENTITLED "DESIGN REVIEW OVERLAY ZONE." {PASS AND ADOPT) Franklin noted that proposed amendments will need to be offered by Council during their formal Council meeting. RESOLUTION APPROVING A FINAL PLAT OF GALWAY HILLS, PART THREE, A 21.29 ACRE, 53-LOT RESIDENTIAL SUBDIVISION LOCATED SOUTH OF GALWAY DRIVE AND EAST OF HIGHWAY 218, IOWA CITY, IOWA. {SUB96-0014) SIDEWALK CAFES Reel 96-100, Side 1 City Clerk Kerr provided information and stated staff will prepare recommendations regarding outdoor service areas and sidewalk cafes by the end of the year. LANDFILL ALTERNATIVE GRANT Reel 96-100, Side 2 Council directed City Manager Atkins to proceed with the Iowa City Landfill Waste Alternative Grant Program as outlined in his August 20, 1996 memorandum. COUNCIL AGENDA/TiME Reel 96.100, Side 2 (Agenda Item #3c(1) - Pet Animal Control) In response to Baker, Council agreed to remove this item from the consent calendar and schedule work session discussion. City Manager Atkins advised contacting the Animal Advisory Committee regarding Council concerns. Asst. City Attorney Mitchell reported an individual had made plane reservations around the proposed public hearing date and stated he will contact him regarding scheduling of that discussion. Kubby presented information and a video about a parking ramp muralist. Kubby stated that she would forward information for Council Members from the muralist. In response to Kubby, majority of Council was not interested in re-establishing a SEATS monthly bus pass. In response to Norton, Mayor Novick explained that Jean Mann and Linda Severson are working with her on the SEATS eligibility application. 3 10. 11. 12. 13. 14. 15. 16. Norton distributed correspondence received from Julie Fuhrmeister regarding traffic concerns on West Side Drive. Norton raised concerns regarding the rough railroad crossing located at Lafayette and Clinton streets. Atkins stated that he will research options. Thornberry inquired about what can be dons about deer. Staff will follow-up. In response to Thornberry, Novick stated there were four Council Members who supported the west alignment for Highway 965 at the JCCOG meeting. Staff will present information to Council prior to a formal vote. In response to Vanderhoef, Novick stated she would attend the Convention and Visitors Bureau meeting on October 15, 1996 in Vanderhoef's absence. In response to Norton, Baker stated he would attend the October 9 JCCOG meeting in Norton's absence. Vanderhoef inquired about the CB-10, High Density Multi-Family Residential parking. City Clerk Karr noted that in a previous work session Council directed staff to incorporate work relating to CB-10, High Density Multi-Family Residential and parking issues into the downtown discussion. In response to Vanderhoef, Atkins stated staff can check previous discussions held by Council regarding the time limits of parking meters for the 300 block of Iowa Avenue. Vanderhoef requested information regarding status of libranj contracts with architectural and management firms. Vanderhoef requested information regarding the status of the Johnson County Board of Supervisors/Detweiler rezoning request. (Agenda item #13 - Iowa Clean Air Attainment Program Funds) Novick requested the resolution be amended to include the fact that air pollution is caused by the stalled traffic. Council agreed to the following meeting schedule: September 17 - September 30 - October 2 - October 30 - 4 p.m. - 8 p.m. ClP 7 p.m. 7 p.m. 4 p.m. o 8 p.m. Joint meeting with Library Board Meeting adjourned at 11:30 p.m. City of Iowa City MEMORANDUM Date: September 20, 1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, September 17, 1996 -- 4:05 p.m. in the Council Chambers Mayor Naomi Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thomberry, Vanderhoef. Staff present: Atkins, Helene, Woito, Karr, Mitchell, McChristy, Rowley, Holecek, Dilkes, Winkelhake. Tapes: Reel 96-102, Side 2; 96-106, all; 96-107, all. REPORT FROM J. PATRICK WHITE REEL 96-102, SIDE 2 County Attorney J. Patrick White presented background information about the Division Criminal Investigation (DCl) and the function of a grand jury. He also reported the progress of the Eric Shaw DCI investigation. Citizen input was received from Lynne Tylee, Eric Rothenbuhler, Colleen Finnegan and Dave Moore. POLICE REVIEW SYSTEMS REEL 96-106, SIDE 1 City Manager Atkins presented the cdteria and administrative factors for police review systems and a list of discussion elements as outlined in his September 13, 1996 memorandum regarding police review systems. REEL 96-106, SIDE 2 City Manager Atkins presented the following citizen review board (CRB) outlined for discussion: Citizen (non-police) intake of original complaint. Complaint taken outside of police officers. Police informed chief with the origination of a complaint. Citizen (non-police) investigation of complaint ($ for investigation resources). Police initiate investigation process. All complaints must be in wdting. All complaints must be in timely fashion (say 60 days from the date of alleged incident). Investigative reports are combined in reviewed by CRB. CRB can ask for more information, interview complainant, officers, etc. CRB can offer (assist) in mediation process. Confidentiality must be confirmed by legal opinion. CRB refers their findings to Chief of Police and City Manager. Chief of Police to take appropriate action with respect to discipline. Discipline may be appealed to Civil Service Commission. REEL 96-106, SIDE 2 City Manager Atkins and Police Chief Winkelhake addressed the accreditation process, City Council review policies, and Citizen Review Boards. Council agreed to proceed with the accreditation process and directed City Manager to prepare a draft of a CRB proposal and information sheet on CRBs and incorporate a public hearing process. Staff Action: City Manager will provide memo in September 20 information packet, Meeting adjourned at 7:30 p.m, City of Iowa City MEMORANDUM Date: September 12, 1996 To: City Manager From: Donald Yucuis, Finance Director ~ Re: Comparison of Fiscal Year 1996 to Fiscal Year 1997 Tax Rates and Taxes Paid Attached you will find a schedule calculating a comparison of Fiscal Year (FY) 1995 to FY1997 tax rates and taxes paid on residential and commercial properties at various market values. Please note that the FY97 tax levy rate totalling $30.89 is 3.51% lower or $1.26 less than the FY96 rate. For FY97 the State of Iowa factored residential rollback is at 59.3180% or 12.13% lower than the FY96 rate of 67.5074%. To calculate taxable value on residential property, you multiply the rollback factor times assessed value (example: $100,000 home X 59.318% = $59,318 taxable value), Assuming a residential property assessed at $100,000 in FY96 increased by 18% to $118,000 in FY97, the property tax would be the same in FY97 as in FY96. What that means is that if a residential property increased less than 18%, then that property owner would be paying less in property tax in FY97 than in FY96. In FY97 the State of Iowa applied a rollback factor of 97.2824% to commercial property for the first time in quite a while. A commercial property assessed at $150,000 in FY96 would have paid the same property tax in FY97 if the value of that property increased by 6.53%. Any increase in value greater than 6.53% would result in that commercial property paying more in taxes in FY97 than FY96. b~-7DY IOWA CITY COMPARISON OF FY95 TO FY97 FINAL LEVY RATES AND TAXES PAID ON RESIDENTIAL AND COMMERCIAL PROPERTIES Taxing Jurisdiction FY9$ % of Total FY96 % of Total FY97 % of Total City 12.95399 40.46% 12.99243 40.58% 12.65253 40.96% School 12.33820 38.54% 12.63447 39.46% 12.13035 39.27% County 5.10712 19.08% 5.50464 17.19% 523778 16.96% Other 0.85925 2.68% 0.88364 2.76% 0.87065 2.81% Total Levy Rate 32,25856 100.76% 3201538 100.00% 30.89131 100.00% % chge.~> -0.75% -3.51% Residential Rollback Factor Commemtal Rollback Factor % chge. 68.0404% 67.5074% -0.78% 100.0000% 100.0000% 0.00% % chge. 59.3180% -12.13% 97.2824% -2.72% Residential ManetValue 100,000 150,000 Commemial 100,000 150,000 FY95 FY96 FY97 Taxes Taxes % chge. Taxes % chge. $ 2,194.89 $2,161~28 -1.53% $1,832.41 -15.22% $ 3,292.33 $ 3,241.91 ~1.53% $ 2,748.62 -15.22% $ 3,225.86 $ 3,201.54 -0.75% $ 3,005.18 -6.13% $ 4,838.78 $ 4,802.31 -0.75% $ 4,507.77 -6.13% city School County Other TotalTaxes Tex on a $100,000 Residence FY9$ FY96 FY97 881.39 877.09 750.52 839.50 852.92 719.55 415.53 371.60 310.69 58.46 59.67 51.65 $ 2,194.88 $ 2,161.28 $ 1,832.41 Taxona $t60,000 Residence FYg5 FY96 FYg7 1,322.09 1,315.63 1,125.78 1,259.24 1,279.38 1,079.32 623.30 557.41 466.04 87.70 89.50 77.47 $ 3,292.33 $ 3,241.92 $ 2,748.61 city School County Other Total Taxes Tax On a $t00,000 Commemtal Property FY96 FY96 FY97 1,295.40 1,299.24 1,265.25 1,233.82 1,263.45 1,213.04 610.71 550.45 523.78 85.93 88.38 87.07 3,225.86 $ 3,201.53 $ 3,089.14 Tax on a $160,000 Commercial Property FY95 FY96 FY97 1,943.10 1,948.86 1,897.88 1,850.73 1,895.17 1,819.55 916.07 825.70 785.67 128.89 132.58 130.60 $4,838.79 $ 4,802.31 $ 4,633.70 9110/96 City of Iowa City MEMORANDUM Date: September 17, 1996 To: Stephen Atkins, City Manager From: Don Yucuis, Finance Director'l~ Re: Drive-By Payment Drop Box for Customers A drive-by payment drop box will be installed on the east side of the Civic Center this week to allow customers to make payments to any City department/division without having to come into the Civic Center. Pick-up of payments will be made at various times of the day. MidAmerican Energy has also requested that they be allowed to have a drop box payment center installed for them right next to the City's drop box. I have met with the representatives of MidAmerican Energy and have approved the installation of another drop box for them. I will be working out an agreement with them regarding liability, upkeep and processing of payments. City of Iowa City MEMORANDUM Date: September 13, 1996 To: Stephen Atkins, City Manager From: Joe Fowler, Director Parking & Transit Re: Improvements - Capitol and Dubuque Street Ramps At the present time the Parking Division is working with Shiva Hattery to develop a two phase interior improvement package for the Capitol and Dubuque Street Parkling Ramps with the majority of the work in phase one scheduled for Capitol Street. The design of phase one is nearing completion and the goal is to complete construction by November 28. Phase two will be designed at a later date with no timetable for construction established at this time. The following is a summary of phase one by ramp. CAPITOL STREET Elevators and lobbies replace flooring · replace lobby suspended ceiling with dry wall install new ceilings in elevators · repaint lobbies, doors, and frames · improved graphics identifying level Signs · install a new sign package providing better vehicle and pedestrian information Parking Area · paint selected columns with color and floor graphics · paint sections of the north wall indicating floor color and directions to elevators · remove a section of wall on level B, north east comer to create a walk way to Downtown/Civic Plaza Ughting · install additional lighting around elevator lobbies, stair towers, and pedestrian walkways 2 DUBUQUE STREET · Elevators and Lobbies · repaint lobbies, doors and frames · improved graphics identifying level Signs · Install a new sign package providing better vehicle and pedestrian information Parking Area · paint selected columns with color and floor graphics · paint sections of the north wall indicating floor color and directions to elevators · paint east and west walls to indicate direction to Hotel/Civic Plaza and Library/Civic Plaza Lighting · install additional lighting around elevator lobbies, stair towers, ancl pedestrian walkways · install adclitional lighting in stair towers CITY OF IOWA CITY September 17, 1996 Theresa Erpolding 320 S. Dubuque St., #609 Iowa City, IA 52240 Dear Ms. Erpolding: I am writing in response to your letter dated August 8, 1996, regarding the fare for paratransit service in Iowa City. The federal law establishing the Americans with Disabilities Act establishes guidelines for fares for paratransit service. The fare is limited to twice the cost of a standard fixed mute bus fare. Special fares, such as monthly passes, are not required to be reflected in the paratransit fare structure. If you have further questions regarding the Americans with Disabilities Act, please contact Kevin Doyle, Asst. Transportation Planner, Johnson County Council of Governments, at 356- 5253. Sincerely, Joe Fowler, Director Department of Parking & Transit cc: City Council j City Manager Kevin Doyle DC2.-SJF City of Iowa City MEMORANDUM TO: FROM: DATE: RE: Stephen Atkins Lisa Handsaker September 13, 1996 CEy Low-Income Assistance Programs Attached is a chart to inform City staff, who accept applications for their respective department's low-income assistance program(s), of similar low- income assistance programs available through other City departments. The City will develop a form on which staff will check-off all City programs for which the applicant is eligible. Through this process, the applicant will no longer need to verify eligibility with each department and will, with one stop, be informed of other programs for which they are eligible to apply. Please let me know if you need further clarification. 77/////'7 / / / / ? FOLLOWING IS ~ BEST DOCUMENT AVAILABLE Farley SL~ Ma~ YMdy CITY OF IOWA CITY SUMMARY OF LOW4NCOME ASSISTANCE PROGRAMS FAMILY ~ XX RW-cSTMENT FOOO STAMP (COL,qVTY) PROGRAM PROGRAM (CO,.W~V) ~COCW~ r September 17, 1996 Herbert A. Davis 707 Kimball Avenue Iowa City, IA 52245 CITY OF I0 WA CITY Dear Mr. Davis: The City Council received your letter of September 9, 1996 regarding Roberts Home Town Dairy. There is a point of information that your letter raises which I would like to clarify. You state that this is a non-conforming dairy. In fact, daides are a permitted use in the Commercial Highway (CH-I) zone, which is the zoning category for the property along North Dodge Street where Roberts Dairy is located. The dairy can, by dght, purchase property and expand its operations as long as it does so in accordance with any City building regulations. Roberts Dairy (previously Home Town Daides) has, over the years, expanded their operations and has gone through the necessary approvals from the City. You also indicate in your letter that the City will trade seven feet along North Dodge Street for the alleys in question. At this time, we are having appraisals done on the seven feet of right-of- way which we wish to acquire and on the alleys, to determine their respective values. It is not the intention of the City staff to recommend a straight trade unless the values of these properties are equal. However, we do believe it is reasonable that we avoid the cost of using eminent domain if we can make some equitable trade. That trade, however, may involve the Dairy compensating the City further if the value of the alleys exceeds the value of the seven feet along North Dodge Street. At this point, the City Council is considering the vacation of the alleys and will not complete that action until it has been resolved as to how to dispose of the alley property and acquire the right-of-way along Dodge Street. If you have any questions or would like to discuss this issue further, I would be happy to talk to you. I can be reached at 356-5232. Sin re, ~arin Franklin, Director Dept. of Planning & Community Development cc: City Manager ~ City Council '-~ tpl-2 4 I0 EAST WASHI~rGTON STREET · IOWA CITY. 3-11 September 5, 1996 Mr. Randy Walker, Roadmaster Cedar Rapids and Iowa City Railway 2330 12th Street S.W. Cedar Rapids, IA 52404 CITY OF I0 WA CITY Re: Request for Maintenance Dear Randy: Iowa City respectfully requests maintenance to be performed at the following locations: 1.) Clinton Street RR crossing - main line tracks are rough. 2.) Capitol Street RR crossing - both ~acks are rough. 3.) Dubuque Street RR crossing - ~xacks are rough. 4.) Iowa Avenue Bridge - remove graffiti from bridge. Notice of Intents are on file with the I.D.O.T. for surface repairs to Clinton and Capitol, but funding will not be available until 1999. We probably should submit a Notice of Intent for Dubuque Street. The above locations are a constant source of complaints. Please call me to discuss a course of action. I can be reached at (319)356-5145. Thanks. Robert D. Winstead Senior Engineer cc: Rick Fosse, City Engineer TO: FROM: MEMORANDUM Chuck $chmadake, Public Works Director Solid Waste Division City Recycing Program llama APPLIANCES The Refuse DMsion started separate curbside cokotton of white goods on 8/1/89. The curbside coketed white goods are taken to the Landill rec-'~ck site. White goods are then picked up and rec"~cked byAler Corp. of Davenport, iowa or J.R ,o43plance. Because Aler Corp. wll not take certain appiancos, we ako use the saMcos of J.R. A~)plance. BeginninE February 21, 1966 J. R. ,~ppiance began cokctlng appiancos from us at the landfil. We wil be cha~ged $12.60 per appliance. There may be a few exceptions to this price for very large and commercial appiancos. Starting Jn F¥67, appliance tonnages re~fng to the Landill are not recorded at the Solid Waste Division. The iandfili appliance tonnages are now reported at the WasteWater DMalon. MONTH/YEAR COLLECTED CURBSIDE Sap, 1965 3,33 tQn Oct, 1995 3,09 ton Nov, 1696 1.41 ton Dec, 1695 3.61 ton Jan, 1996 2.34 ton Feb, 1996 2,23 ton Mar, 1996 3.37 ton Apr, 1966 3.33 ton May, 1996 3.40 ton Jun, 1996 3.01 ton Jul, 1996 3.17 ton Aug. 1996 3.86 ton TOTALS 30.15 ton ~'ARD WA~TE The Refuse DMslon started separate curbside cokctlon for yard waste on 6/21/90. The curbside cokcted yard waste taken to the Landill rec, ycte site. MONTH/YEAR COLLECTED CURBBIDE Sap, 1695 80.51 ton Oct, 1995 108.76 ton Nov, 1995 64.50 ton Dec, 1965 37,63 ton Jan, 1996 51.01 ton Feb, 1996 1.75 ton Mar, 1999 55.83 ton Apr, 1966 164.71 ton May, 1666 199,43 ton Jun, 1966 252.73 ton 139.77 ton 111.75 ton 12~.58 ton NEWgPRJNT The City begin drop site cokelion of nw~pri~ on 3/28/$0, with five locations now available (No. Dodge Hy ¥ee, citron, Eistdele !viii, $y~emore Iv~l, Rochester ,~we. Hy ¥ee). The City coleors the ne,~prJ~ from the drop sites dehem them to City Carlon Co. for processing. In addition, the City begin curbside coleorion of newsprint on 7/1~ The curbolde newsprint is also delivered to City Carton Co. for processing. The City may pay to or receive payment fT City Car~on Co. by ~eigM according 1o the Chicago Market price. MONTH/Yt=~R COLLECTED CURBSIDE COLLECTED ~ DROP SITE9 Sip. 1995 39.64 ton 128.31 ton Oct. 1995 43.69 ton 129.79 ton Nov, 1965 41.49 ton 119.35 ton Dec, 1966 39.23 ton 132.13 ton Jan, 1990 34.09 ton 100.82 ton Feb, 1996 43.49 ton 60.97 ton Mar, 1998 88.86 ton 97.33 ton Apr, 1996 95.84 ton 77.28 ton May, 1998 97.23 ton 77.67 ton Jun, 1996 79.36 ton 85.79 ton Jul, 1966 85.34 ton 68.38 ton Aug, 1696 86.27 ton 46.77 ton TO?AL, S 773.31 ton 4144.59 ton MONTH/~=AR_ I=YMT. FROM CC:CURBI~IDE PYMI', FROM CC:DROPSlTES Sip, 1995 2,125.20 5,084.55 Oct, 1696 1,526.19 3,244.75 Nov, 1965 829.80 1,226,70 Dec, 1695 218.16 0.00 Jan, 1996 0.00 0.00 Feb, 1966 0.00 0.00 Mar, 1996 0.00 0.00 Apr, 1966 0.00 0.00 May, 1996 0.00 0.00 Jun, 1696 0.00 0.00 Jul, 1996 0.00 0.00 Aug, 1996 0.00 0.00 TOTALS $11,348,8q) $26,648.20 MOI~ PYMT. TO CC:CURBEIDE PYM'T', TO CC:DROPSITE8 Dec, 1695 0.00 631.95 Jan, 1996 0.00 1,008.20 Feb, 1996 0.00 I, 102.60 Mar, 1996 443.23 1,459.96 Apr, 1965 1,110.60 1,545.60 May, 1996 1,468.38 1,941.75 Jun. 1696 1.190.25 2,144.Sl Jul, 1996 1280.10 0.00 Aug. 1996 0.00 0.00 Sip, 1996 OCt, 1996 Nov, 1996 TOTALS $,5,482.5~ $6,634.96 BOTTLES The C~ of Iota City ~egan drop site oollecfion of plastic milk jugs on ~1~89, with four locations no~ available (No. Dodge Fly Vee, City Carton, Eastdale Mal, Rochester Ply Vee). The City coilocli lhe bottles fi'om the drop sites and delvers lhem to C~ Carton Co., v~hero lhey bale the plastic and ship it for processin9. In addition, the City began cudsside collection of plastic bottles on 7113/92. The curbside berries are also delivered to City Carton Co. for processin0. MOI~A~q COLLECTED CURreSIDE COLLECTED DROP-SITES Sop, 1995 3.06 Ion 9.21 ton Oct, 1996 4.32 ton 8.35 ton Nov, 1996 2.95 ton 7.91 ton Dee, 1995 2.92 ton 7.~ Ion Jan, 1996 3.25 ton 6.79 Ion Feb, 1968 3.96 ton 7.29 ton Mar, 1996 7.42 ton 6.02 ton Apr, 1966 7.01 ten 5.74 ton May, 1696 8.00 ton 6.65 ton ,Jun, 1996 7.04 ton 6.44 ton Jul, 1996 7.59 ton 6.58 ton Aag. 1996 7.23 ton 3.37 ton TOTALS t~,7 ton 79.68 ton TIN CANS The City of Iov~a City began drop site ookction of tin cans on 3/91, with one location now avallabla (City Carton). ~n ook~ted in the bins at City Carton is not weighed, so the tonnages for that item are not available. In addition, the City began curbside coleorion of tin cans on 7/13/62. The tin cans are-delverod to City Carton Co. for processing. MONTH/YEAR COLI.~T~u CURBSIDE COLLECTED ~ DROP SITES Sop, 1696 3.11 ton .00 ton Oct, 1966 4.36 ton .00 ton Nov, 1996 3.96 ton .0O ton Dec, 1966 4.17 ton .00 ton Jan, 1696 4,.42 ton .0O ton Feb, 1996 5.04 ton .00 ton Mar, 1966 9.09 ton .0O ten Apr, 1998 8.03 ton .O0 ton May, 1996 6.69 ton .00 ton Jun, 1998 5.51 ton .00 ton Jul, 1966 7.68 ton .0O ton Aug, 1996 6.05 ton .00 ton TOTALS 87.01 ton 0.00 ton The City started drop site colaction of glass on 3/90, with tt~ locations available (No. Dodge Hy Vee. City Canon Co.). The City colacts the glass and delvers it to City Carton Co. for processing. City Carton Co. is the only location that accepts brm~n and green glass in addition to clear glass. Glass colacted fTom Ihe bins at City Carton is not ~,~eighad, so tonnages for that item are not available. The City began curbside =election of clear qlaas on 7/13/92. The curbside clear glass is also deiwrad :to City Canon Co. for processing. MOI~'l. UY~ COLLECTED CURBSIDE COLLECTED ~J DROP SITES $ep,1995 7.20 tan .00 ton Oct. 1995 8.23 ton .00 ton No~. 1995 7.49 ton .00 ton Dec, 1965 8.91 ton .00 ton Jan, 1996 7,~2 ton .90 ton Feb, 1986 S.30 ten .00 ton Mar, 1996 16.92 ton .00 ton Apr, 1966 16.~6 ton .90 ton May, 1999 15.46 ton .00 ton Jun, 1996 12.83 ton .00 ton Jul, 1996 15.79 ton .00 ton Aug, 1996 13.01 ton .00 tan TOTALS 136,82 ton 0.00 ton CARDBOARD Beginning July 31, 1995 the City of levee City recycling cre~s began collection of cardboard at the curb. They will accept corregated ¢ardboard, cereal type boxes and cardboard egg cartons that have been flattened. The cardboard wiii be delivered to City Carton for processing. City Carton wii be paytng the City for cardboard dropped off by the curbside recycle trucks. The payment per ton varies based on the market value.There is a bin at Choy Carton Co. for drop off. The cardboard cokcted at City Carton is not weighed so Ionnages for this item are not available. MONTH/YEAR COLLECTED CUR~IDI~ Sop, 1995 6.11 ton Oct. 1966 6.16 ton Nov, 1996 6.60 ton Dec. 1666 6.17 ton Jan, 1996 8.16 ton Feb. 1996 8.10 ton Mar, 1996 20.29 ton Aor, 1696 19.71 ton May, 1966 31.74 ton Jun. 1996 23.66 ton Jul, 1996 28.63 ton Aug, 1696 26.66 ten TOTALS 488,87 ton I~ONTH/YIEAR PAYMENT FROM CI'P( CARTOI~ Sop, 1995 $244.40 Oot, 1995 $92.40 Nov, 1995 S55.60 Dec, 1995 $66.60 Jan, 1996 $75.40 Feb. 1696 $79.40 Mar, 1996 $202.90 ~r, 1966 $200.20 May, 1996 $317.40 Jun, 1696 $236.50 Jul. 1996 $266.30 ,~ug, 1666 $0.00 TOTALS $'1 co: Brad Neuman Carol Casey c:,~,~ord \recycle.doc September 16, 1996 To the Iowa City Council, Since the tragedy on August 30 involving Officer Jeff Gillaspie and resulting in the death of Eric Shaw, considerable negative emotion has been directed towards the Iowa City Police Department. As you are well aware, a group of citizens attended the City Council meeting to voice their anger and frustration toward the department, as well as, calling for the dismissal of our Chief of Police. While we understand the underlying emotions that these community members are expressing, we are concerned that the statements pertaining to the lack of leadership exhibited by the Chief and the subsequent call for his resignation or termination are based upon emotion rather than substantive facts. This incident has brought forth negative allegations concerning his abilities, however, we would like to call your attention to some of the many advances which have been instituted under his direction: Community Oriented Policing Department Restructuring & Reorganizing Gang Education and Investigation Actively pursued & attained outside funding Equipment upgrades & Capital Improvements D.A.R.E Crime Prevention Community Service Officers Bicycle Patrol Officers Increased training He is involved in many activities which benefit the community. These innovations enhance our ability to serve the citizens of Iowa City in a positive and effective manner. They also point out his effectiveness as a community leader. In conclusion, we collectively acknowledge to you our confidence in R. J. Winkelhake, as our Chief of Police. His abilities as an effective and innovative leader are needed to guide our department through the current turmoil we face, and to reestablish the trust and confidence of our community. Lt. M%hnson Sgt~ Mike Brotherton Sgt. Craig Lihs ~gt. James SteVen Capt. Donald Strand Lt. Dahny Sellers Sgt.~'rd Jackson Lt. Ronald Fort Lt. TomMy Widmer $gt. Vioki Lalla Sgt. Mike Lord ,RECEIVED SIP Altematives Janelle Rettig & Robin Butler, Owners 323 E. Market St., Iowa City, Iowa 52245 319/337-4124 phone/fax robinbut@aol.com CtfiefRJ. Winkelhake Iowa City Police Department Iowa City, IA 52240 September 18, 1996 Dear ChiefWinkelhake: I applaud the new poli~ changes regarding entering a building while responding to a possible burglary, but I have a few concerns about the information I have read or seen in various media. I read somewhere that you would be sending out the cards to gather contact names in water bills. Many business such as ours do not have water on the premises or water is included in the rent. This method of contacting businesses may result in some large holes. Also the Press-Citizen cover story on 9/17 seems to imply that you are mainly interested in property owners. The building our store is in is owned by absentee owners, managed by a bank trust, leased to Paul Revere's and subleased to us. Neither the owners nor the trust officer have ever been in our store, do not know us, and do know anything about the hours we work. In the almost two years we have been open, the Fire Department has been to our store three times, but we have never had a visit by a police officer. I think you can accomplish a great deal by having the police become more familiar with business owners, workers and the property. Each year the Fire Fighters gather contact information. Could you save money and time by sharing the information? I believe they ask about the owners of the property, but they are also interested in who actually is the owner and manager of the business on that property. I trust you will consider the points I have raised above'as-you develop this policy. If we can do anything to help, please let me know. Although we mourn this tragedy, we hope our community can learn ~om our mistakes--beconfing stronger and better. Thank you for your time, Janelie R. Rettig Co-owner, Alternatives President, Northside Marketplace Association cc: Steve Arkins & City Council RON FARBER RF-.ALTOR ~68 Highway 1 West P.O. Box 966 , ~ Cit~, Iowa 52244 Business: 319 / 3~4-0~81 Re~i~mm: 319/351-1093 Mobile: 319 / 331-3260 Fax: 319 / 3.54-6432 IOWA REALTY Kirk and Mary Jeanne phillips 532 Kimball Road Iowa City, Iowa 52245 September 12, 1996 R.J. Winkelhake, Chief of Police Iowa City Police Department 410 E. Washington Iowa City, Iowa 52240 Dear Chief Winkclhake, Upon t~ading posters on the street and reviewing news coverage of the fatality of Eric Shaw, we have decided to write to you and explain why we did not attend the protest outside your office earlier th~s week. While we are often public with our feelings, we also chose not to send this as a "letter to the editor". We ~xast that you and others in City government will effect any needed changes in the deparhi~ent without a dialogue in the newspaper. The grief of families, fi'iends and officers should not be prolonged by public declarations. Our exporience with your depmuiient has been positive, including events ranging from helping Kirk find a lost wallet, through assisting a single mother (and close friend ours) with her violent ex-husband. Detective Hart and others in your depmtment have shown strong professionalism on these matters along with a genuine personal commitment to help the people involved. Rather than condemn the Iowa City Police for the unfortunate shooting, we commend you for the better deeds that you perform daily. We hope that management of this event over the next several months brings constructive support to your dcpmuaent. Please give our best wishes to your officers. Sincerely, a,' a American Family Association of Iowa Larry R.John.~n State Director P.O. Box mm Cedat Rapid~, Iowas~4m-om (~9) 377q746 FAX0~9)377'o519 Chief R. J. Winkclhake Iowa City Police Depa~mcnt Iowa City, IA 52242 D~ar Chief Winkclhakc, I just wanted to write to give you some encouragement in what I know is a difficult time for you. Since I too have rcceived some heat for the positions I have taken, I undcrstand a little of what it's like to have peoplc come against you. It has been helpful for me to know that my Lord also suffered persecution, completely undeserved, and He tells us that the servant is not greater than his Lord. He says, "if they persecuted me, they will also persecute you." But my favorite Scripture in these things is Romans 8:28 "For we know that all things work together for good to them that love God and are the called according to His purpose." I believe, Chief Winkelhake, that because you serve the Lord Jesus Christ in the work that you dt~, He will perform that which He has promised. He is your shield and your protector. In Christ,~ Larry R. Johnson God setteth the unity in.~amilies. Psalm 68:6 Kathleen Elyse Schmidt Renquist 1000 Tower Court; Iowa City Iowa 52246 (319)337-5310; (319)356-4823; Internet -Io.enquis~blue.v,'eeg. uio~.edu September 11, 1996 Naomi Novick 306 Mullin Avenue Iowa City IA 52246 Dear Ms. Novick, Today the new members of the Housing and Community Development Commission met with Maurice Head, Steve Long, and Steve Nasby. I was most impressed (and a little overwhelmed) with the information that they provided us ~ we orient ourselves to the new task of becoming Iowa City HCDC commissioners. Their eagerness to provide materials for our review and their willingness to encourage our understanding of the responsibilities of our new positions reinforced a positive feeling about working on these proje~s with them. Thank you so much for appointing me to the HCDC. I hope that I can serve the community effectively in this manner and competently recommend usage of HUD moneys for the many worthwhile projects in our community. Your confidence in my ability to do this task was evidenced by this appointment and I shall work to help our low and moderate income families via this position. Sincerely.~ Kathleen Renquist September 12, 1996 Dear Naomi, I was astounded to learn, in the aftermath of the Eric Shaw killing, that Iowa City doea not have a Civilian Review Board overseeing the police. To have the Police Department investigate itself is more characteristic of a police state than a democracy, It will be important at this tt~e for the City Council to create such a Civilian Review Board or Cen~dssion. I applaude the Council's decision to consider such a move at its m~ettng on September 17, and I urge you to put aside your reported "reluctance" {Press Citizen September ll} and give strong leadership and support to this important aspect of a co.unity with a police departcent responsible to civilian authority. St ricerely, Theodore C. Nelson September 17, 1996 CITY OF I0 WA CITY Theodore C. Nelson 235 Ferson Avenue Iowa City, IA 52246 Dear Ted: Thanks for your note and for your connection of "reluctance" with "reported." My comment was based on a general reluctance to decide on the future of our City based on the demands of current protesters to "do it NOW." Most of our Council Members wanted to wait for more information also. We will have some information on what Iowa Law will allow for citizens review of police, and on what some other cities are doing, before our meeting on September 17. We will form a review board for our City. Some of us had been thinking about it before that meeting, but the speakers' stories were still impressive and necessary to hear. As for the internal investigation, I think it is appropriate. It is a general review of our current policies and procedures and how to improve them. The shooting of Eric Shaw is being investigated by the DCI and the City's insurance company. The insurance company is also reviewing policies and procedures as an external review. They may hire a consultant to review these also. I'm somj that the newspaper reported the internal review as if it were the only one. Many people objected to this review based on reading that article. There is also the possibility of performing a police department accreditation process. This is a thorough and lengthy review of training, equipment, procedures, etc. It is similar to a North Central Association review of a university, and it may be the best way to show serious improvement in the police department. All of us want a department that we can be proud of. Thanks for shadng your concerns. Think about applying for a citizens review board when we have one. Sincerely, Naomi J. Novick Mayor cc: City Council September 13, 1996 CITY OF I0 WA CITY Dr. Gary Fairmont Filosa I1 United States Surfing Committee P.O. Box 1207 Iowa City, IA 52244-1207 Dear Dr. Filosa: Thank you for your interest in employing Iowa City youth. The popcorn wagon is not owned by our City. It is owned and operated by a local human service agency called Mayor's Youth Employment, and they use it to train eligible youth to develop skills for future employment in the community. This non-profit agency is the only vendor who has a permit to operate on the City Plaza every year. Other vendors on the City Plaza compete for a permit once each year, and only five are allowed to operate. I am enclosing the rules and application form for 1996. There may be some changes in the 1997 application, so you should pick up the latest version if you decide to apply next January. The numbers of vending carts and Plaza fumiture pieces, and the placement of carts and furniture, are limited by the spaca required for emergency vehicles. Sincerely, Naomi J. Novick Mayor Enc: City Plaza Vending Rules Application for Use of Ci~Jaza cc: City Council Members 410 EAST WASHINGTON STREET · IOWA CITY. IOWA Box 1207 Iowa City 52244-1207 .Ee ~cm.ike He'e~~]u Ame~- 'Bax 299, Beverly H.t.l.lm, C,a.l.t2o~:Lia 90213 ~ 3 September 1996 The Honorable Karen Kubby Mayor The City of Iowa City 728 Second Avenue Iowa City, Iowa 52245 C, ood~orning, Bayor Kubby, we speak for the Snowsurfing Division (snowboarding to some) of the USSC headquartered here in Iowa City (see enclosures). I~ the park mall which leads to J.C.Penny and the co~ercial mall the City owns and operates a red popcorawagon. You employ a youth there to sell the corn but it appears to be a losing proposition for the City. We would like to lease it, sell spaghettiburger (big food item for surfer) and would share our profits with the City. We are nonprofit (see enclosures) and we would employ only youths (so it would remain part of your Youth Employment Pro- grams. We would probably employ more youths than you employ now. We would also sell eggs Viana for breakfast (two poach eggs on top of a hambruger on top of a tortilla covered with enchtlada sauce.)Real super item. The rest of the day spaghettiburgers (and spaghettic without the burger if desired. We would ask to place two bench tables in front to seat 10 people each for which there is plenty of room. Pr'i~ident gf/fg WATER DIVISION MEMORANDUM DATE: September 17, 1996 TO: Lisa FROM: Edward Moreno RE: Press Release On Hydrant Flushing IT'S HYDRANT FLUSI-h'NG TIME Fire hydrants are installed essentially for emergency use and should have a regularly scheduled maintenance program. Hydrants are particularly vulnerable to damage and failure because they are exposed. The Iowa City Water Division checks and flushes the hydrants in the spring and in the fall to make sure they are in good working order. We will start flushing on Monday, September 23th (weather permitting). During the time we are in your area, you may notice rusty colored water. This is due to a change of water flows and should clear in a short time. The water is still potable at all times. 3 31 BOARD OF SUPERVISORS D~ Schr, Cha~ Joe Bolkcom Chadca D. Duffy St~phe~ P. Lacina Sally Stut~nan ~ptember 19, 1996 FORMAL M~ETING - Agenda 1. Call to order 9:00 a.m. 2. Action re: clsims 3. Action re: formal minutes of September 12th and the canvass of votes for Schaol Election of September 13th. 4. Action re: payroll authorizations 5. 9:00 a.m. - Public Hearing on Conditional Use Permit, Zoning and Platting applications: a) Discussion/action re: the following Conditional Use Permit: Application CU9602 of Alan & Marie Mahoney, Solon, and Michael & Margaret Hill, Solon, requesting a Conditional Use Pearnit to operate a home business to store vehicles within a building on property described as Lot 1 of MacBridge View Acres ( A Resubdivision of Lot 3 Naxera's Subdivision) being located in Section 20; Township 81 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (Big Grove Twp.). 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 5224.4-1350 TEL: (319) 356-6000 9-18-S6 9,41a~ p. 3 of ? Agenda 9-19-96 Page 2 First and Second considera~n of the following Zoning applications: Application Z9627 of Frank Shima, Solon, signed by Leo Shima & Doris Gilson, Power of Attorney, requesting rezoning of 3.0 acres (3-1.0 acre tracts) from AI Rural to RS Suburban Residential of certain property described as being in the SW 1/4 of the SW 1/4 of Section 2; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Sugar Bottom Road NE, northwest of the intersectloft-of-Jordan Creek Road NE and Sugar Bottom Road NE in Newport Twp.). Application Z9633 of Steven Michel, Kalona, Iowa, requesting rezoning of 3.10 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the SW 1/4 of Section 3; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the east side of Derby Avenue SW, just south of its intersection with 470th Street SW in Washington Twp.). Application Z9634 of Ace Auto Recyclers, Inc., signed by Don Hilsman, Marengo, Iowa, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being m the NW 1/4 of the NW 1/4 of Section 3; Township 79 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the southeast side of 340th Street SW, approximately 1/4 of a mile east of its intersection with Ireland Avenue SW in Clear Creek Twp.). Application Z9635 of Ernest and Esther Yoder, Kalona, Iowa, signed by John Roetlin, Kalona, Iowa, requesting rezonmg of 1.98 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the SW 1/4 of Section 21; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the east side of Sharon Canter Road SW, approximately 1/10 of a mile south of its intersection with 530th Street SW in Sharon Twp.). p. ~ of 7 To~ I0~ ClT~ (:~Ri Agenda 9-19-96 Page 3 c) Discussion/action re: the following Platting applications: Application S9626 of Daniel R. Bernacki requesting prel'uninary plat approval of Corridor Industrial Park, a subdivision described as being located in the SE 1/4 of the SW 1/4 of Section 22; Township 81 North; Range 7 West of the $th P.M. in Johnson County, Iowa (This is a 7-lot, 14.11 acre, light industrial subdivision, located on the east side of Highway 965 N-W, approximately 1.0 north of Marina 218 in Madison Twp.). Application S9643 of Laurence Kessle~ requesting pre 'hminary-an4 final plat approval of Leona Subdivision, a subdivision described as being located in the NE 1/4 of Section 13; Township 78 North;' Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 4.33 acre, farmstead split, located on the west side of Johnson-Muscatine Road SE, approximately 1/4 of a mile south of the 500th Street SE and Johnson-Muscatine Road SE intersection in Lincoln Twp.). Application S9646 of Leroy Ropp requesting preliminary and final plat approval of K.G.I~I~ Century Homestead, a subdivision described as being located in the NE 1/4 of Section 19; Township 78 North; Range 8 West of the 5th P.M. in John.~on County, Iowa (This is a 1-1or, 6.00 acre, farmstead split, located on the east and west side of Blackhawk Avenue SW, approximately 1/4 mile south of 520th Street SW in Washington Twp.). Application S9647 of Steve Michel requesting preliminary and final plat approval of Michel Subdivision, a subdivision described as being located in the South lr2 of Section 3; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa Cl'his is a 34ot residential w/th 1-cemetery lot, 39.83 acre, residential subdivision, located just south of the intersecCtion of Derby Avenue SW and 470th Street SW intersection in Washington Twl~z). ,_,~ Agenda 9-19-96 Page 4 5. Application S9648 of David J. Hinglgen of IES Industries Inc., requesting preliminary and final plat approval of Oasis Substation First Addition, a subdivision described as being located in the South 1/2 of the SE 1/4 of Section 11; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 39.79 acre, agricultural/public utility subdivision, located on the west side of Oasis Road SE, approximately 1/8 of a mile south of the Oasis Road SE and Lower West Branch Road SE intersection in Scott Twp.). Application S9649 of James R. Speers requesting prel'affmary and final plat approval of Speers Second-Subch~s-T-oa, a ~ubchv~sion described as being located in the SW 1/4 of the SW 1/4 of Section 30; Township 80 North; Range 8 West of the 5th P.M.' in' Johns6n' County, Iowa (This is a l-lot, 3.075 acre, farmstead split, located on the east side of Johnson Iowa Road SW, approximately 0.15 of a mile north of G-egenheimer Road SW in Oxford Twp.). Application S9650 of James Rohret requesting preliminary plat approval of Rohret's Frith Subdivision (A Resubdivision of Lot A of Rohret's Second Subdivision), a subdivision described as being located in the NE 1/4 of the NE 1/4 of Section 23; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa ('Ibis is an 84ot, 11.68 acre, residential subdivision, located in the SW quadrant of the 400th Street SW and Cosgrove Road NW intersection in Hardin Twp.). Application S9652 of Sandra Newkirk requesting preliminary and final plat approval of Newkirk's HEK Subdivision, a subdivision described as being located in the SE 1/4 of the NW 1/4 of Section 31; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 2.82 acre, farmstead split, located on the north side of 330th Street NW, approximately 1.5 miles west of the Black Hawk Road NW and 330th Street NW intersegt-.ion Oxford Twp ) - __ GO Agenda 9-19-96 Page 5 ' ' 9. Application S9654 of Jeffrey L. Maxwell requesting final plat approval of Woodland Ridge Subdivision, Part One, a subdivision deskbed as being located in the SW 1/4 of Section 28; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 19 residential lots with 4 outlots, residential subdivision, located in the NE quadrant of the Dane Road SW and Osage Street SW intersection in West Lucas Twp.). 6. Business from the County Auditor. a) Action re: permits b) Action re: reports Other 7. Business from the County Attorney. a) Report re: other items. 8. Business from the Board of Supervisors. a) Motion authorizing Chairperson to send letter of appreciation to Ina Locwenberg regarding donation of three Buffer Bridge photographs to the Board of Supervisors. b) Action re: driveway entrance slopes guidelines. Action re: setting October 2, 1996 at 5:30 p.m. for joint Board of Supervisors and small cities meeting. d) Action re: appointment to the Johnson County Cluster Board/Social Welfare Board. e) Motion re: reservation policy for S.E.A.T.S. 1. "An eligible rider may reserve rides for the week they call, plus one The week for reservation purposes begins on additional week. Monday." 9,{laa p. 7 Agenda 9-19-96 9. Adjourn ~o informal meeting. Page 6 a) Inquiries and reports lYom the public. b) Reports and inquiries from the members of the Board of Supervisors. c) Report from the County Attorney. d) Other 10. Business f~om the Planning and Zoning Administrator. First and Second consideration of the following Zoning applications: Application Z9626 of Ken Johnson, Swisher, requesting rezoning of 6.4 acres (5- 1.24 to 1.34 acre uacts) ~om A1 Rural to RS Suburban Residential of certain property described as being in the SW 1/4 of the NW 1/4 of Section 18; Township $1 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the north and south side of Greencastle Avenue NW, approximately 1/2 mile south of its intersection with Blain Cemetery Road SW in Jefferson Twp.). 2. Application Z9603 of Richard and Pauline Stoner, North Liberty, requesting rezoning of 54.36 acres from A1 Rural to M1 Light Industrial of certain property described as being in the South 1/2 of Section 10; Township 80 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the south side of 250th Street Neff, in the SW quadrant of 250th Street NW and 1- 380 in M~dison Twp.). 11. Adjournment, Directions to' Clare H6uee Catholic Worker: Folk~w 71:h ~ to 1M Av~u~; At tM Avenue turn lefL Turn right m~' 10~h atmet Folk~ 101~ s~raet to 5~h Av~u~. Turn bft m~ 5~. Turn Right ~ Mckinley - 1at Right Ciera ~ b oft ~ht aide, 15t4 McKinley Street. a community offering roommate serwces to persons hvmg w~th H1V/A~DS. OPEN HOUSE .9.- 4. PM & 0 -g PM ~14 McKinley S~z~eee SE Ceban Raplbs, IA .~9_400 51~-5G4-4101 RSVP by 10/7 ¢ City of Iowa City MEMORANDUM Date: September 19, 1996 To: City Council ~C,,~,~.- From: Karin Franklin, Director, Re: Comprehensive Plan Attached is the South District Plan, a portion of our new comprehensive plan. A memorandum from Bob Miklo to the Planning & Zoning Commission is also attached. Bob's memo places the South District Plan in the context of IOWA CITY: Beyond 2000. This material is being sent to the Council now only for your information; you may hear about it from your constituents. The full plan is scheduled to go to the Commission in November and should get to the Council around the first of the new year. cc: City Manager City of Iowa City MEMORANDUM Date: September 13, 1996 To: Planning & Zoning Commission From: Robert Miklo, Senior Planner Re: South Distdct Plan IOWA CITY: BEYOND 2000 - THE NEW COMPREHENSIVE PLAN In June 1995 the City Council adopted IOWA CITY: BEYOND 2000 - IOWA ClTY'S VISION FOR THE FUTURE as the first element of a new Comprehensive Plan. This fall the Commission will bs reviewing additional elements of the plan including chapters addressing neighborhood planning concepts, community growth policy, economic well being and implementation strategies. All of these sections of the plan will be based on IOWA CITY: BEYOND 2000. DISTRICT PLANS The Comprehensive Plan will also contain a series of district plans that address in detail the planning needs of ten specific geographic subareas of the city. The district plans will be similar to the area studies contained in the existing Comprehensive Plan. Like the other elements of the plan, the district plans will be based on the visions contained in IOWA CITY: BEYOND 2000. Given the level of citizen participation proposed for the drafting of the distdct plans, it will not be possible to have each prepared this fall when the other elements of the plan are discussed. We anticipate that the distdct plans will be prepared over the next few years. In the intervening time the Comprehensive Plan will contain sections which describe each district and identify important issues that will need to be addressed in the forthcoming district plans. THE SOUTH DISTRICT PLAN The South District Plan is the first of the ten district plans that will be considered by the Commission and will serve as a prototype for the other district plans. The Commission will recall that the City initiated the South District Plan in response to a rezoning request for property located south of Napoleon Park. Although the rezoning was seen as premature due to the lack of sanitary sewer service, the Commission recognized that the construction of the River Corridor Sewer, which will connect the north and south waste water treatment plant, will allow for the development of an extensive area in the near future. The South District Plan is intended to serve as a guide for this anticipated development. As discussed in an appendix to the South Distnct Plan, an extensive citizen participation process including neighborhood planning workshops were used to help formulate the plan. It is now time for the Commission to review the draft plan in the context of IOWA CITY: BEYOND 2000. The Commission ~s not expected to vote on adoption of the district plan at this time, but should use the next few meetings to become familiar with the plan, receive further citizen input and to propose changes as needed. In preparing for discussion of the South District Plan, please review IOWA CITY: BEYOND 2000. H~ghlights of IOWA CITY: BEYOND 2000 that were used in the drafting of the South District Plan are attached. If you would like another copy of the complete document, please call me at 356 5240. IOWA CITY: BEYOND 2000 -- South District Plan The following Beyond 2000 statements were used as a basis for developing the South District Plan: NeiQhborhood Plannin9 Increase City involvement in the annexation of undeveloped areas and in planning the direction of housing growth in such areas for the development of sustainable and livable neighborhoods Create a sense of community in neighborhoods by considering the mix of housing, the presence of institutions such as schools, churches and recreation facilities, "walkability," access for all, the place of the neighborhood in the community and the presence of a neighborhood focal point. Encourage patterns of compact growth and development that emphasize pedestrian access and neighborhood cohesivehess, and support alternative modes of transportation that enhance air quality. Develop planned neighborhoods that support the principle of diversity of both housing types and households, and provide opportunities for interaction among neighbors. Maintain compact neighborhoods which encourage non-motorized modes of transportation. Take an active role to ensure neighborhood commercial centers scaled to the needs of surrounding development in future growth areas. Arrange arterial streets in a grid pattern to define the edges of neighborhoods. Housin¢l Ensure that an appropriate supply of adequate, accessible and affordable housing is available for all... Take an active role to ensure diversity of housing types in future growth areas. Historic Preservation Document and preserve our cultural heritage... Retain the character of the community by preserving historic landmarks... and by encouraging adaptive reuse and infill. Environmental Protection Recognize and value the unique ecology of the area. Strive for development that occurs with consideration of ecological features -- protecting wildlife habitats, natural terrain and future green space. Aggressively pursue identification and preservation of environmentally sensitive areas, and where appropriate, reestablish natural areas. Implement land use planning and management to protect existing and invaluable resources of the City -- the urban forest, the Iowa River and its environs, open space and wildlife habitat - 2 - to secure a balance between natural areas and development, Encourage and support acquisition and ecological management of watersheds, floodplains, wetlands and greenways, Encourage the preservation of trees on private proper{y, OI3en Soace Provide for neighborhood open space, parkland and recreational corridors in accordance with the Neighborhood Open Space Plan, Establish bikeways and trails connecting parks, schools, neighborhoods, and the downtown area. Improve pedestrian iwalkways, bicycle trails and multi-use pedestrian/bicycle facilities to reduce dependence on automobiles. Provide conveniently located parks and trails that are easily accessible to all citizens, and are litter-free and hospitable to a diversity of plants and animals. Aesthetics Create and maintain attractive entrances to Iowa City. Provide standards for noise levels, lighting and signs that are unobtrusive. Protect scenic and historic vistas, control offensive noises, and promote unobtrusive lighting and signs. SOUTH DISTRICT PLAN Iowa Ci'!y: Beyond 2000 Comprehensive Plan Draft: September 1 996 DRAFT: 9-11-96 SOUTH DISTRICT PLAN The South Planning District encompasses an area of Iowa City located south of Highway 6 and east of the Iowa River, and extends south and east to the growth area limits, which mark the boundaries of the area that will be served by sanitary sewer service in the future. The Snyder Creek Bottoms, a large wetland conservation area located southeast of Sycamore Street, cannot be developed and thus serves as a natural growth area boundary. (See Exhibit A, South Planning District Map) The South District contains approximately 2,988 acres or 4.7 square miles; over half or 51% of the district is located within the corporate boundaries of Iowa City. Approximately 1,455 acres (49%) along the south and east edge of the district are unincorporated properties that are likely to be voluntarily annexed into Iowa City over the next two to three decades and be developed as new neighborhoods in the city. The South District Plan describes the history, current land uses, existing environmental features and potential, future land uses for this developing area of the community. Guidelines for future residential, commemial and industrial land uses and supporting public facilities, including streets, sewers, stormwater drainage, an elementary school, and open space, are set forth for the district. A major commercial area located along Gilbert Street in the northwest portion of the district is examined separately from the new residential neighborhoods that will be developed to the south. The South District Plan is the first in a series of district plans to be included in Iowa City's new Comprehensive Plan, Iowa City: Beyond 2000, and has been developed cooperatively with citi- zens, who own property and/or live in this area of the community, and participated in a series o! interviews, meetings and workshops to envision future plans for this district. This district was selected as the initial planning district due to construction of the South River Corridor Interceptor Sewer, which will link the north and south wastewater treatment plants in Iowa City. When the sewer is constructed and operational, opportunities for residential neighborhood development will occur in the west portion of the district (west of Sycamore Street), where rszoning and develop- ment in Iowa City have slowed in recent years due to inadequate sanitary sewer capacity. The east portion of the planning district, located generally east of Sycamore Street, is served by the Southeast Interceptor Sewer and the South Sycamore Trunk Sewer. A new regional stormwater basin will enhance drainage and flood control for the area east of Sycamore Street; making devel- opment of the area more feasible while providing recreational trail/park opportunities. The design, improvement and extension of arterial streets, including Sycamore Street, Gilbert StreetJSand Road, Sioux Avenue, and an east-west parkway, are integral to the full development of the South Planning District. (See Exhibit A) 2 Historic Context. Although there are few visible, physical signs that remain of early human settle- ments in the South Planning District, there is archaeological, historical and prehistoric evidence that the South District has been the site of human occupation for millennia. In 1996, a 2,000 year old dwelling and associated features were excavated at Napoleon Park; this archaeological dis° covery represents the first prehistoric structure found in the entire Iowa River valley. Native Ameri- cans encamped in this area along the Iowa River for many years before white settlers arrived. The first white settler to call Johnson County his home was John Gilbert, who in 1826 established a trading post near the mouth of Snyder Creek, just south of the South Area study boundaries. At that time, a Mesquakie Indian village existed to the north of the trading post, and is thought to have had a population of around 1,000 people. In or near Napoleon Park, the early, white settlers founded the town of Napoleon, which served as the first county seat for Johnson County from July 4, 1838 to November 14, 1839, It was reported that in May of 1838, there were 237 settlers in the general area. When Iowa City was established in 1839 as the territorial capital and county seat, the competition from this new community one mile to the north marked the beginning of the end for the fledgling town of Napoleon. Phillip Clark was one of the indi- viduals Gilbert persuaded to settle in this area. The McCollister- Showers farmstead located at 2460 S. Gilbert Street is on land that was part of Clark's odginal claim, staked in 1837, (See Ex- hibit B, South District Property Ownership) The first county Sketch of g~e §~st Johns~ Count/Coulthou~e, which was k~caled at Napoleon courthouse in Johnson County, the one permanent structure built in the town of Napoleon, was located across Gilbert Street from this farmstead. In 1863, the property was purchased by James McCollister and over the next few decades grew to be a farm containing about 750 acres. The McCollister-Showers home was constructed in 1864 and expanded in 1880. The barn on the property was constructed in the early 1880s. The ten acre farmstead that remains is listed on the National Register of Historic Places, and is one of the few remaining links to the early settlement of this area. Like the McCollister-Showers farmstead, most of the South Area was used by early white settlers for farming. Today, almost half of the land area within the planning district is still used for agricul- tural purposes. Urban development first began in the srea in the mid-1950s with the development of the Fairmeadows Subdivision. Throughout the 1950s and 60s, additional subdivisions devel- oped as the city grew outward. Grant Wood Elementary School was built in 1969 to serve these new subdivisions. In the 1960s, the construction of Highway 6 as a bypass had a significant effect on the definition o! the South Planning District. The highway separated the South District from existing residential, commercial and industrial developments to the north, but also acted as a catalyst by creating access and visibility for commercial development (K-Mart, Econofoods, Pepperwood Shopping Mall and a mixture of office and heavy commercial uses in the Southgate Avenue area) and 3 c. 1880s Photo of the McCollister. Showers Restdence c. 1880s Photo of Barn on McCollister-Showers Farmstead Photographs provided courtesy of Portia Cooper. a McCollister descendent. allowing for the extension of streets to serve residential subdivisions and mobile home parks developed south of Highway 6 through the 1970s, 80S and 90s. Parks, including Wetherby Park (1975) and the Whispering Meadows Wetlands Park (1991) were developed to serve the growing population. Whispering Meadows Park also serves as a wetland preserve. As the South District continues to grow, it is important to preserve links to the early history of the area, including the remaining elements of the McCollister-Showers farmstead and significant ar- chaeological discoveries. Naming important elements of the new neighborhoods, such as streets, the elementary school, and parks, after early settlers, and Native Americans, who lived in this area, will serve to remind future generations of the important history of the district. Existing/Future Development. Although there may be some redevelopment of the existing com- mercial and residential areas south of Highway 6, the character and major infrastructure of these developments have already been established and major changes are not anticipated. Community commercial land uses and entryway enhancements are proposed for the Gilbert Street commer- cial corridor located between the Iowa River and the CRANDIC Railroad south of Highway 6. For the largely undeveloped tracts of land to the south, planning concepts are outlined for the new neighborhoods, which will be designed to complement and be compatible with existing develop- ment. For the new neighborhoods section of the plan, the South District has been divided into four subareas, including the River Corridor Area, the Sycamore West Area, the Sycamore East Area, and the Sioux Avenue Area (Exhibit A). The following section discusses opportunities for redevel- opment and development of land in the commercially-zoned Gilbert Street corridor that serves as an entryway to Iowa City. Gilbert Street Commercial Corridor The South Gilbert Street commercial corridor (Exhibit C) is generally located along Gilbert Street between Highway 6 and the CRANDIC railroad. Increased levels of traffic and greater demands for retail commercial uses are expected as a result of the residential growth that is anticipated will occur in the South District. This will lead to an increase in the importance of this corridor as an entryway into Iowa City. However, most of the vacant commercial land located along Gilbert Street between Highway 6 and the CRANDIC railroad is presently zoned for intensive commercial uses, permitting outdoor display and storage of merchandise and materials, and near industrial uses such as auto body shops, contractors' yards, lumbe[yards, and warehousing. These land uses are not consistent with use of this area as an attractive entryway into Iowa City and as a retail commercial area. General commercial development within this entryway corridor should be encouraged with careful consideration given to the site planning of property fronting on Gilbert Street, creating an attrac- tive, well-landscaped corridor to sep/e as a major entryway into Iowa City from the south. Existing, 4 attractively landscaped properties at the north end of the corridor, such as the Hills Bank property, can serve as a model for future development in the area. General commemial zoning is also recommended for properties situated along upgraded Stevens Drive and an extended Southgate Avenue, which will carry significant levels of traffic between Gilbert Street and existing commercial development east of the railroad. Areas to be considered for general commercial zoning are illustrated on Exhibit C. The areas west of Stevens Drive, which are currently developed with intensive commercial uses, would retain Intensive Commercial zoning. A proposed extension of the Iowa River Corridor Trail through this commercial area will be located along the east bank of the river from Highway 6 south to Napoleon Park, and potentially beyond the park into the future residential neighborhoods in the South Area. A trail is also planned to extend along the south side of Highway 6 from the residential areas in the east part of the district to the Gilbert Street commercial area. Integration of this trail system with the future retail commer- cial development in this area is encouraged to provide a bicycle/pedestrian link, not only between the Gilbert Street commercial development and the residential development to the south, but also a connecting link to downtown Iowa City. Sidewalk linkages within the commercial area are also strongly encouraged Existing environmental constraints may preclude the development of portions of the vacant prop- erty within the commemia[ly-zoned area. These features include the Iowa River flood plain and potential wetlands. The City is in the process of conducting a floodplain study to determine whether undeveloped properties in the floodplain that were flooded during the flood events of 1993 should have some development restrictions. Development may occur in wetlands east of Gilbert Street if the Corps of Engineers allows replacement wetlands to be created/expanded west of Gilbert Street and south of the railway. If portions of the commercial area are unable to be developed, they should be considered for potential use as a trailhead wetland park or passive recreation/observa- tion area, This type of a facility in this location would serve to enhance the appearance of the Gilbert Street entryway, provide a measure of flood protection for the Iowa River, and secure a natural buffer along the proposed Iowa River Corridor Trail. South Area New Neighborhoods The new neighborhoods will be extensions of existing residential development to the north, includ- ing the Grant Wood and Pepperwood neighborhoods as well as the Ben Aim and Hilltop mobile home courts. Planning for the new neighborhoods takes into account existing residential uses, including four rural subdivisions, a few farmhouses, some riverfront cottages and three apartment buildings that are located in the largely undeveloped area of the district. It also recognizes the manufactured housing parks and medium density single-family development planned for the Sy- camore Farms area in the southeast portion of the district. Environmental constraints and oppor- tunities, sand mining operations and their eventual reclamation, and existing and potential recre- ational and passive open space are also considered. South District Environmental Features. In accord with the Beyond 2000 principles, planning for new neighborhoods in the South District will respect environmentally sensitive areas by protecting "the urban forest, the Iowa River and its environs, open space and wildlife habitat," by securing "a balance between natural areas and development," and supporting "acquisition and ecological man- agement of watersheds, floodplains, wetlands and greenways." Wooded wetlands and flood- plains within the Iowa River Corridor and the Snyder Creek Bottoms are significant environmental features in the South District. The area also contains upland woodlands, large areas of hydric soils, sand mining operations, several watershed/drainage areas, archaeological sites, and poten- tially, a population of terrestrial box turtles, which are on the State threatened species list. (See Exhibit D, South District Sensitive Areas Map). The environmental features considered in the planning for the South District are discussed in detail in Appendix A. 5 South District Planning Guidelines/New Neighborhoods Scenario. The planning guidelines em- bodied in the South District Plan are based on the Beyond 2000 policy statements that relate to new neighborhood planning. These statements focus on creating a sense of community by ensur- ing that neighborhoods are designed to be accessible, compact, and pedestrian-oriented, and contain an appropriate mix of housing types, land uses, connecting streets and open space. The Beyond 2000 neighborhood policy statements were further defined and tailored to the needs and attributes of the South District in a series of public participation efforts. (See Appendix B) Based on the policy statements of Beyond 2000 and the consensus arrived at through meetings and citizen workshops, planning guidelines were developed to address future development in three subareas of the South District: the River Corridor Area, Sycamore West Area and Sycamore East Area. Although the Sioux Avenue Area was not included in the citizen workshops, the gen- eral planning guidelines developed for the other subareas of the South District can be applied to its future development. In addition, a general land use scenario (Exhibit E, South District Land Use Scenario) was devel- oped that illustrates how these planning guidelines may be applied to development in the South District. When annexations, rezonings, planned developments and subdivisions are proposed within the South Planning District, these planning/land use guidelines will assist the City Council and the Planning and Zoning Commission in evaluating development applications. They should also serve as a guide for developers and their engineering/architectural consulting firms as they design developments. The land use scenario is intended to be general guide; an indication of how development may occur in the South District. It is possible that specific land uses shown on the land use scenario may not develop in the exact locations depicted, but decisions regarding developments in the South District should adhere generally to the land use guidelines set forth in this plan. The land use scenario illustrates a neighborhood commercial center (red), a mix of housing types (single- family/yellow, duplex-townhouse/gold, apartments/brown), open space (parks/green, trails/yellow band), and two alternatives for a potential elementary school sites (purple). The new neighborhoods planning guidelines apply primarily to the Sycamore East and Sycamore West areas. Given the environmentally sensitive nature of the River Corridor Area, it may be advisable to limit development in this subarea to the three parcels of land located near Napoleon Park and adjacent to Gilbert Street that contain few environmentally sensitive features and have soils that are suitable for structural development. Consideration will be given to establishing parks, greenways, trails and open space for the larger part of the River Corridor Area. The following sections describe the commercial, housing. parks and school elements of the plan. Streets and a fire station location are also addressed. Neighborhood Commercial. Located along Sycamore Street, south of the South Pointe subdivi- sion, the neighborhood commercial center should be centered within the neighborhood to provide convenient shopping opportunities and activities for residents of the surrounding area. An acces- sible mix of commercial, residential, institutional and public uses should be clustered around a main street "marketplace" to provide an active focal point for neighborhood residents. The design of the neighborhood center should incorporate pedestrian and bicycle accessibility for neighbor- hood residents and include a town square or plaza area to create an active, all-seasons neighbor- hood gathering place. In addition, smaller commercial area with a convenience center/gas station may be located at the edge of the neighborhoods on an arterial street. such as Gilbert Street/Sand Road. Guidelines to address these neighborhood commemial goals are listed below: Centrally locate the neighborhood commercial center along the north-south segment of Sycamore Street, or at the northwest corner of Sycamore Street/Sycamore L intersection. Design direct access to the uses within the center from a side or frontage street, not an arterial street. Concept of a 'main street' design for a neighborhood commercial center... Use a "main street" design with a pedestrian orientation that incorporates features, such as on-street parking; parking lots behind or between buildings; minimal or no building setback from the sidewalk adjacent to the street; accessible, upper floor residential use of commer- cial buildings; townhouses and small scale apartment buildings located in close proximity to the commercial areas; public spaces, and trails that connect the commercial center to the surrounding neighborhood. (Zoning Chapter text amendments will be required.) Because of the proximity of this area to the Highway 6 commercial area, develop the neighborhood center at a smaller scale on a site that is seven to ten acres in size, and include a mix of small businesses as well as residential and institutional uses to serve the day to day needs of the new neighborhoods area. Encourage small commercial and insti- tutional uses either in or near the commercial center, including light retail businesses, a pharmacy, a transit stop, a branch bank, small.restaurants, outpatient medical/dental clin- ics, adult and child daycare centers, a postal substation, a convenience store, a neighbor- hood center, a recreation center, a small grocery store, and a religious institution. Incorporate a "town square," green space and plazas into the neighborhood center design to buffer the commercial area and to provide opportunities for neighborhood gatherings and recreation. Create residential uses in and near the neighborhood center by locating apartments on the upper floors of commercial buildings, and by clustering small apartment buildings and townhouses around the center. Connect the neighborhood center to the loop trail system and open spaces in the South District through the use of bicycle/pedestrian trails. In addition to the neighborhood commercial center, locate a small convenience commer- cial area of approximately one-half acre, containing a gas station/convenience store, at the edge of the neighborhoods, such as at the comer of Sand Road (Gilbert Street) and the Sycamore L. Provide adequate separation from the neighborhood commercial center (one- half mile minimum) and direct access to an arterial street. To assure compatibility with adjacent residences, provide adequate buffering and minimize paving for the convenience commercial area. 7 Housing. The predominant land use in the South District new neighborhoods will be detached, single-family residential. However, the neighborhood will also contain areas where low to medium density multi-family, townhouse and duplex style housing will mix compatibly with single-family housing. The medium density housing options should be carefully designed and located to take advantage of major infrastructure investments, such as arterial streets, and services, such as a neighborhood commercial center. Medium density housing should be compatible in scale and density to blend with single-family neighborhoods. As housing density increases and lot sizes are reduced, attention will need to be paid to design issues, such as garage and driveway locations, to assure that the new neighborhoods are attractive and livable. Guidelines designed to help achieve the housing goals are as follows: [] [] Ensure that all housing types are accessible for persons with disabilities. Detached, single-family housing will be the predominant land use in the South District. Locate this type of housing primarily in the central portions of the neighborhood away from artedal streets. Use small lot, single-family housing and duplex development to serve as a gradual, density progression between single-family homes located more centrally in the neighborhood and the multi-family or townhouse buildings located near the commercial center or along arte- rial streets. Locate low to medium density multi-family housing in the form of townhouses and small apartment buildings at the edges of the neighborhood along artedal streets, and near the neighborhood commercial center, trails, major open space areas, and institutional uses, such as a school or religious institutions. Limit the size of individual parcels zoned for such development, so that the scale of buildings is compatible with surrounding uses and the traffic generated from such developments is adequately accommodated. Provide landscaped front yards and parking in the rear for townhouse and modest-sized apartment buildings that face arterial streets. This will provide a boulevard or parklike buffer along the street, and create a more attractive appearance than expanses of paved, parking lots or walls of back yard fences lining such streets. Design medium density housing to be similar in height and appearance to large, single- family housing. Use design guidelines, such as requirements for the placement of parking behind buildings, and provisions for attractive visible entryways on multi-family buildings, to help assure that such buildings are compatible in design with nearby lower density housing. Ensure a variety of housing stock and provide controls on scale and density by providing small multi-family lots of approximately 12,000 -- 16,000 square feet for low density multi- family housing at the intersections of collector and arterial streets. Lots of this size will assure that the resulting apartment buildings will be no more than four to six units per building so that there are no more than 24 units at any one intersection. [] Provide accessible apartments above ground floor commercial uses in the neighborhood commercial center. [] Improve the appearance of streetscapes by using alleys for access to garages. This is especially important for residential developments with narrow lots, [] Revise the front yard setback requirements of the Zoning Chapter to allow houses with porches to be built closer to the sidewalk. 8 Parks/Open $p~ce. In the South District, neighborhood parks three to seven acres in size should be provided as a focal point for informal gatherings and recreation within easy walking distance from residences in the neighborhood. Neighborhood parks should be centrally located within the Sycamore East and Sycamore West neighborhoods, and be designed as an integral part of an interconnected system of open space. Wherever possible, parks should be connected by acces- sible trails, and located near schools, waterways and wooded areas. In addition, two larger, neighborhood parks should be developed in association with the reclama- tion of the pond (sandpit) east of Gilbert Street and as an enlargement of the new, regional stormwater detention basin (pond) east of Sycamore Street. A regional or community park is envisioned around the pond (sandpit) located west of Gilbert Street. A conservation area that provides protection for a threatened species of turtle, perched wetlands on a sandy knoll, archeo- logical and prairie relicts should be considered on the McCollister property. The wooded wetlands along the Iowa River should be reserved as natural open space and a floodplain reservoir. Open space should be incorporated into the design of developments in the South District to assure green buffers between medium and low density housing, between commemial and residential uses, and along Sycamore Street. Guidelines for parks and open space development are listed below: [] Create three to seven acre neighborhood parks that are centrally located, interconnected and accessible in terms of trails, parking areas, play equipment and picnic shelters. Ensure that neighborhood parks have benches and rest areas accessible for elderly per- sons and people with disabilities. Accessible basketball courts, play equipment, shelters with picnic areas, cooking areas, running water and restrooms should be standard fea- tures of the new neighborhood parks and be incorporated into the existing 24 acre Wetherby Park. Accessible, raised gardens should be considered in Wetherby Park. [] Create access, a parking area and neighborhood park features in the south part of Wetherby Park. There should be no north-south through street bisecting Wetherby Park. Design parks in association with trails, schools, waterways and wooded areas, including larger parks designed in conjunction with the development of the regional stormwater ba- sin and the reclan~ation of the two ponds (sandpits). The parks located near ponds may feature boating (small, non-motorized craff), fishing and other water-related activities. Preserve sensitive features, including the environmentally sensitive areas on the McCo]lister tract, and waterrays and wetlands throughout the South District, particularly the wooded wetlands along the Iowa River and the contributing drainageways and wetlands associated with the Snyder Creek Bottoms. Incorporate green space to assure landscaped buffers between different land uses, to create a landscaped, green buffer along Sycamore Street, and to provide a green square within the neighborhood commercial area. Trails. Pedestrian/bicycle trails help support pedestrian oriented neighborhood design by provid- ing off-road connections between key neighborhood destinations. A trail system throughout the South District will connect parks, schools, commercial areas, and neighborhoods. These trails will be designed for a variety of users and purposes, including pedestrians, people with disabilities, bicyclists, joggers and roller skaters, for transportation as well as recreation. The trails, as well as the parks, schools, and commercial areas they connect, should be accessible. An off-road loop trail through the South District should be constructed as the area develops, taking advantage of utility easements and drainageways within the new neighborhoods. (Exhibit F, South District Potential Trail System) 9 The main loop of the trail system will connect with the south extension of the Iowa River Corridor Trail at Napoleon Park. From Napoleon Park, the trail will run southeast along the South River Corridor Interceptor Sewer easement to the south soccer fields. It will then turn northeast along the Snyder Creek Bottoms, and then north through the regional stormwater detention area to be established on the Gatens tract. The trail will also connect with the trail proposed to run south from the Whispering Meadows Wetlands Park through the Saddlebrook devel- opment. The main loop will be linked at the north by a trail to be constructed along the south right-of-way line of Highway 6. Another connecting trail from Napoleon Park to Wetherby Park to Grant Wood School to Whispering Meadows Wetlands Park is also pro- posed, and will serve as a central loop connection trail through the middle of the South District. Guidelines for es- tablishing trails in the South District are listed below: Plan off-road, accessible trails for a variety of users. Design these trails as best as is prac- tical for pedestrians, bicyclists, Potential River Corridor Trail area near Sand Lake. joggers and other non-motorized means of transportation. Use the trails to connect significant traffic generators, such as schools and commercial areas. The trails should be more than scenic and recreational, but should also be an integral part of the city's transportation network. As subdivisions develop, tie trails into the main loop wherever possible through the use of branch trails or wide sidewalks (generally eight feet wide). Also tie key neighborhood destinations, such as a commercial area, parks, or a school, into the trail system to provide pedestrian-scale access. Elementary School. As the South District develops, the population will increase to a level that will support the construction of an elementary school. The school should be centrally located and near an arterial street to allow easy access for bus and other school-related traffic. Two potential elementary school sites have been identified. One is near the northwest comer of the Sycamore Street L, and the other is just north of the south soccer fields. The Sycamore Street L site is more centrally located to the developing area, and will be within closer walking distance of more house- holds. It will also be more accessible to the street system of the developing neighborhoods. A school campus just north of the south soccer fields could be integrated with the soccer fields, and share parking as well. Guidelines for locating and developing an elementary school site are listed below: [] Connect the school to the trail system and locate it adjacent to a park or natural area. Ensure that the school has access from the arterial street system, but allow intervening land uses, such as townhouses or open space to buffer the school from tile arterial street. Locate outdoor play areas back from the arterial street. 10 Locate the school site in combination with or close to other recreational and institutional uses, such as parks, team sports facilities, adult and child daycare, and encourage the school to function as a neighborhood meeting place. [] Design safe crossings for pedestrians near the school, especially arterial street crossings. Streets/Roads. Gilbert Street (Sand Road), Sycamore Street and Highway 6 are the principle streets that currently serve the South District. These arterial streets serve as neighborhood edges, and provide the framework for development in the South District. Segments of these streets need to be upgraded to city design standards, and an east-west arterial street or parkway aligned with the Sycamore L will be constructed to connect Gilbert Street/Sand Road with Scott Boulevard/ Sioux Avenue/Highway 6 to the east. Long-range plans show this arterial street extending to the west and crossing the Iowa River. This river crossing is not likely to be constructed within the next 20 years because it would be located beyond the growth boundary for Iowa City, would heavily impact a large area of wooded wetlands within the River Corridor Area, and would be extremely expensive to develop. Also, there is sufficient capacity on Highway 6 such that an additional arterial river crossing is not warranted in the short-term. A major collector street is proposed to skirt the south boundary of Wetherby Park and provide a fairly direct connection from Gilbert Street east to Sycamore Street. A modified grid of collector and local streets are envisioned to complete the necessary street network. The location and design of the street network will have a major effect, not only on the transporta- tion patterns of the planning district, but will also effect the quality of life of the new neighborhoods. Careful consideration should be given to the design of these streets so that they become pleasant elements of the surrounding neighborhoods rather than undesirable intrusions into the neighbor- hood. Guidelines for streets in the South District are listed below: [] Arterial streets, including Gilbert Street/Sand Road, Sycamore Street, and the new east west parkway will form the boundaries of the new neighborhoods in the South District. Use landscaped medians and wide landscaped areas at the sides of arterials, such as Sycamore Street, to create a pleasant streetscape for passersby and make the streets compatible with the surrounding residential development. Landscaped arterials will create an environment more conducive to orienting the front of housing instead of fenced rear lots toward arterial streets. [] Align collector streets across arterial streets to provide for the safe crossing of neighbor- hood boundary streets, particularly for pedestrians and cyclists. [] Within the neighborhood, design collector streets so they are not continuous through streets, but are arranged in an offset grid pattern. Arrange local residential streets in a modified grid pattern. Enhance the local neighbor- hood streets and encourage pedestrian activity by narrowing the pavement, providing trees, benches and attractive lighting along the streets, and encourage alternatives, such as alleys or narrow drives at the side of the house to access a recessed or rear yard garage, and to minimize extensive curb cuts and paved front yards. Provide safe, attractive and accessible street crossings at key locations such as the en- trances to the neighborhood commercial center, parks and school sites, and where desig- nated trails cross arterial streets. Fire Protection. The South District is in the 'lirst response area" for Fire Station No. 3, located at 11 2001 Lower Muscatine Road, just north of Highway 6. The engine company from this station is responsible for being the first to respond to a call from the South District. According to a 1991 Fire Station Location Study produced by the Johnson County Council of Governments, the area south of Highway 6 is adequately protected by the existing fire station locations. The average time for the area east of Sycamore Street was under 3 minutes, considered optimal. The average re- sponse time modeled for the area west of Sycamore Street was between 3 and 6 minutes, and is considered adequate, although not optimal. The distance of the fire station from the scene of the emergency, and the continuity of the arterial street network both have an effect of travel time. An interconnected, modified grid street system will serve to increase the number of access points, and will potentially reduce the response time. The emergency vehicle response time for firefighting apparatus to respond to the South District is considered adequate to the current city limits, and no additional fire department facilities are planned at the current time. Urban growth and the extension of the south city limits will prompt the need for an additional fire protection facility and emergency response apparatus to serve the growing popu- lation within this area. Sioux Avenue Area Although the Sioux Avenue Area was not specifically studied by the neighborhood planning work- shop participants, it is considered an extension of the South District New Neighborhoods. With its access to Highway 6, the Sioux Avenue Area is a major entranceway to southeast Iowa City. As this area develops, the City should ensure that residential, commercial or industrial developments maintain an attractive appearance through the use of landscaping and architectural standards. The location of the Sioux Avenue Area makes it appropriate for both residential and general indus- trial land uses. To the west are existing multi-family residential development and manufactured housing land uses as well as large tracts zoned for future apartments and manufactured housing parks. General industrial areas are located across Highway 6 to the north. The area adjacent to the Highway 6 corridor may be suitable for an extension of the light-industrial zone. If industrial zoning is established south of Highway 6, a buffer will need to be created between residential areas to the west and the potential industrial development. The preservation and enhancement of the Snyder Creek stream corridor may serve as a natural buffer. The east-west parkway will be extended through the Sioux Avenue Area as development occurs. This parkway will tie into Highway 6 either at the Highway 6/Scott Boulevard intersection, or by intersecting with an improved Sioux Avenue. It is likely Sioux Avenue will become an extension of the Scott Boulevard north-south arterial street along the eastern limits of the city. These infra- structure improvements will enhance the potential for residential and/or general industrial devel- opment in the Sioux Avenue Area. Implementation Full development of the South District will likely occur over several decades. The City will influ- ence the pace and character of this development through the extension of infrastructure, such as sanitary sewer and arterial streets. However, the housing market will have the greatest influence on the time frame in which the South District develops. The City's decisions regarding annex- ations, rezonings and subdivisions can have a great beadrig on the quality of the physical design, and in some ways on the long term quality of life of the neighborhoods to be built in the South District. Implementation of the South District Plan will occur as development proposals are ap- proved and the neighborhood planning concepts are incorporated into these developments. Amend- ments of City Codes, including the Zoning Chapter and the Subdivision Regulations, will be neces- sary to implement some of the concepts set forth in this South District Plan. Implementation of the open space policies will occur as the City acquires parkland and trail corri- 12 dom as part of development plans and as the City or other entities acquire environmentally sensi- tive areas, such as wooded wetlands in the Iowa River Corridor, Acquisition of such properties may involve the expenditure of considerable funds; therefore, outside sources of funding, such as REAP (Resource Enhancement and Protection) should be considered. The Iowa City Communii'y School District will have a role to play in the overall design and function- ing of the South District neighborhoods through its choice of a school location. The City will work with the school district and developers to allow the district to reserve or acquire a desirable school location. The City will also influence the character of the South District through the design of the street network. Consideration should be given to incorporating landscaped medians or green buffer strips along Gilbert Street, Sycamore Street and the east-west parkway, ppdadmin~page~soutarea.pm5 7 I 0 I T EXH~8,T 8 SEPTEMBER 1996 DEPARTMENT OF PLANNING AND COMMUNITY I""-- ! I I DEVELOPMENT. CITY OF IOWA CI'I¥ S~JRQS FERRY PARK IMPERIAL IIII STRE~ CON]MIERCIAL CORR~I~OR I EXHO~OT C SOU]HGATE A¥~ SEPTEMBER 1996 NORI'H DEPARTMENT OF PLANNING AND COMM~_UNIT'Y BEVELOPMENT. CITY OF IOWA CITY SOUTH] DOSTROCT $1~NSOT~VE AR!EAS ~XHOIBOT SEPTE.'MBER 1996 NOT TO SCALE DEPARTMENT OF PLANNING- AND COMMUNITY T II '1' .......-fl ..... 'T ! EXHiBiT SEPTEMBER 1996 E CITY OF' IOWA CITY I SOUTH DOSTI~0CT POTENTIAL T~A~L I i i if' ., EXH01BOT SEPTEMBER 1996 DEPARTMENT AND Appendix A ENVIRONMENTAL FEATURES IN THE SOUTH DISTRICT SUBAREAS: RIVER CORRIDOR AREA, SYCAMORE WEST AREA AND SYCAMORE EAST AREA September 1996 Wooded wetlands and floodplains within the Iowa River Corridor am significant environ- mental features in the South District, particularly west of Gilbert Street. The area also contains upland woodlands, large areas of hyddc soils, sand mining operations, several watershed/drainage areas and potentially, a population of terrestrial box turtles, which are on the State threatened species list. These factors all impact the planning and development of new neighborhoods in the South District. The Sensitive Areas Inventory Map - Phase I (See Exhibit D, South Distdct Sensitive Areas) depicts the location of these features. Estimates of environmentally sensitive areas in the three South District subareas: the River Corridor Area, the Sycamore West Area, the Sycamore East Area, and the Sioux Avenue Area indicate that: 553 acres (15%) are potential wetlands 190 acres (5%) are potential, wooded wetlands 35 acres (1%) are upland woods 640 acres (18%) contain hyddc (water-saturated) soils Approximately 40% of the four subareas are comprised of sensitive features. Not including hyddc soils, approximately 21% of the four subareas are potentially a sensitive area. More detailed consideration was given to the sensitive features in terms of their resource values as well as their impacts on development within the three separate subareas. Some of the environmental features are noted as being located on certain properties within the subareas. (See Exhibit B, South Distdct Property Ownership). See Table 1 below for sensitive area acreages in the four South Distdct subareas. TABLE I. SOUTH DISTRICT SUBAREA ACREAGES Sensitive Areas - Acres Wooded Total Potential Potential Acres Wetlands Wetlands River Cord- 450 (13) 140 (26) 110 (59) dot Sycamore 1080 (31) 20 (4) 5 (3) West Sycamore 1590 (46) 320 (60) 70 (38) East Sioux Ave- 355 (10) 50 (9) 0 (0) hue Total 3475 530 185 Upland Hydric Woods Soils 10 (29) 2O (3) 20 (57) 260 (41) 5 (14) 240 (38) 0 (0) 120 (19) 35 640 FIGURES IN PARENTHESES REPRESENT A PERCENT OF TOTAL, NOTE: All figures are approximate. 2 River Corridor Area Much of the River Corridor is located within the 100-year floodplain of the Iowa River. Existing residences located along the river on two properties south of Napoleon Park were heavily damaged during the 1993 floods. A few other residences are located in the River Corddot Area, but the dominant land use in the area is sand extraction; sand mining operations exist on three of the seven properties in the River Corridor Area. Much of the land, particularly the area of potential, wooded wetlands adjacent to the river, has been retained in its natural state. A 26 acre park, Napoleon Park, which is largely devoted to softball fields, is located adjacent to the Iowa River in the north part of this subarea. The soils in the River Corridor Area are primarily composed of permeable soils that are subject to flooding and have relatively high water tables and are highly erodible. These wet soils are located on the west portions of properties adjacent to the Iowa River, and are consistent with the areas shown as potential wetlands and hydric soils on the Sensitive Areas Inventory Map - Phase I. According to the Johnson County Soil Survey (1983), there are moderate to severe limitations in such soils for vadous types of construction, including shallow excavations, dwellings with or without basements, commercial structures, landscaping and local roads. However, according to the soil survey, these soils are suitable for trails as well as for trees and native vegetation. Given the environmentally sensitive nature of this section of the South District and the limitations on development within the soil types located along the Iowa River, develop- ment should be allowed on a very limited basis. Three parcels adjacent to Gilbert Street contain some land that is not considered environmentally sensitive and have soils that are suitable for development. The reclamation plans for areas that have been mined should be evaluated, and consideration given to establishing parks, greenways, trails and open space for the larger part of the River Corddot Area. Public acquisition of these properties may be appropriate. Retention of areas in their natural state will provide absorptive flood plains and abundant wildlife habitat along the Iowa River. With proper planning, the Iowa River and its environs can provide a significant environmental amenity to the residential development east of Gilbert Street. The City's adopted artedal street plan proposes an artedal street through the River Corridor which would cross the Iowa River and provide a connection between the interchange of Highway 218 and Riverside Ddve and the intersection of Sand Road (Gilbert Street) and Sycamore Street. This dver crossing has been in City plans for several years. However, detailed plans or a time frame for its construction have never been established. Construction of the dver crossing would provide an alternative for traffic on Highway 6, which is expected to have capacity problems in the future. Given the environmentally sensitive features in this area, if and when detailed plans are developed for the dyer crossing, consideration must be given to a design and alignment, which minimizes environmental damage. Sycamore West Area The Sycamore West Area is located generally west of Sycamore Street and east of Gilbert Street. A drainage area runs south through the Prospect Farms, Pleasant Valley and Campbell properties. A sandy ridge containing an unknown number of ornate box tudles is situated on the McCollister property, and also contains two small potential wetlands that were formerly sandpits. Wetherby Park (24 acres) is located on the northeast edge of the McCollister property, immediately southeast of the Pepperwood 3 Subdivision. A sand mining operation is currently excavating an area on S&G property adjacent to and east of Gilbert Street. The presence of 242 acres of hydric soils that are striated across the Sycamore West Area indicates the probability of a high water table and the potential for wetlands for a majority of this area. Development of these properties will involve consultation with the U.S. Army Corps of Engineers to determine whether or not any of the hydric soils areas are jurisdictional wetlands. If the Corps determines that wetlands exist on property within the City or being annexed into the City, the wetlands will need to be delineated and protected in accordance with the City's Sensitive Areas Ordinance. Areas of hydric soils that are not wetlands can be developed, but may require special construction practices for streets, structures and stormwater management facilities. Hyddc soils that are located adjacent to wetlands and the drainageway (stream corridor) should be treated as environmental assets; to provide stormwater detention, wetland enhancement or buffers, protective greenways along the stream corddot and neighbor- hood open space. Because a preponderance of the soils in this area are subject to ponding, wetness, poor drainage and high water capacities, planning for adequate drainage and stormwater management for this area will be needed prior to development. A few, small potential wetlands and the only woodlands within this area (approximately 22.5 acres) are located in the northwest portion of the Sycamore West Area. Only one potential wetland greater than five acres in size is shown in this subarea on the Sensi- tive Areas Inventory Map - Phase I. This potential wetland is approximately 17 acres in size and is located outside of the Iowa City urban growth area boundary; south of the Sycamore Street L at the confluence of two drainageways and straddling the shared property line of the two southernmost properties in the area, the Pleasant Valley proper- ty (5.6 acres of potential wetland) and the Campbell property (11.6 acres of wetland). There are indications on the McCollister property that omate box turtles (Terrepene Omata) may exist on and around a sandy ridge located on the site. These turtles are listed as a State of Iowa threatened species. As such, these turtles are accorded a certain level of protection, and cannot knowingly be destroyed. The owner and/or developer of the property will need to plan development accordingly, and should consult with the Iowa Department of Natural Resources to determine whether the turtles can be relocated and the appropriate procedures to ensure a successful relocat~on of this threatened species, or to create a suitable preserve or conservation area to protect the turtles if it is determined that they cannot be moved to a different location. Sycamore East Area The Sycamore East Area is located east of Sycamore Street, and west of current city limits. The Sycamore East Area also has problems with a high water table and poor drainage due to the relatively fiat topography and the irapermeability or ponding charac- teristics of many of the soils. The potential wetlands and wooded wetlands in this area are primarily located along a drainageway that extends from the Barker property south to the Gatens Trust property and then further south, then west through the Apel and Lake Calvin properties, where it flows into a large protected wetland area, known as the Snyder Creek Bottoms, and on in a more westerly direction through the City wastewater treatment plant site. The drainageway on the west edge of the Barker tract and south- ward on the Gatens tract has been c~ted as an area to be acquired by the city and improved into a wider, deeper grassed waterway to facilitate drainage and flood control 4 for this area. A regional stormwater basin may be sited in the southeast comer of the Gatens Trust tract. A six acre potential wetland is located east of the Makada Subdivision, and other smaller potential wetlands are scattered throughout this subarea. The predominance of potential wetlands and hyddc soils on most of the properties in the Sycamore East Area underscores the need for developers to consult with the U.S. Army Corps of Engineers prior to proceeding with development. Most properties in this subarea will require either a Sensitive Areas Site Plan or a Sensitive Areas Overlay rezon- ing/$ensitive Areas Development Plan, and special construction practices, as indicated for the Sycamore West Area. Sioux Avenue Area The Sioux Avenue Area is located east of the current eastern city limits, south and west of Highway 6, and north of the city growth area limits. The most significant environ- mental feature of this area is Snyder Creek, which runs from the northeast to the southwest portion of the Sioux Avenue Area and empties into the Snyder Creek Bot- toms. The Sioux Avenue Area contains large areas of hyddc soils, which indicate the potential for wetlands. Development can occur in areas with hyddc soils that are not wetlands; special con- struction methods may be required, however, for streets, structures, and stormwater management facilities. When hydric soils are located next to wetlands and stream corridors, they serve valuable environmental purposes, such as: stormwater detention, wetland and stream corridor buffering, and neighborhood open space. Given the hydrologic qualities of these soils, particular drainage and stormwater management planning must take place before development can proceed. APPENDIX B: Citizens Participate in Planning New Neighborhoods in the South District of Iowa City In September 1995, the Iowa C,ty urban planrang staff formed a team to collect background mformal~on on the South D~str~ct of Iowa C;h/ located south of H~ghway 6 and east el !he Iowa R~ver Major street and sewer extensions. regional stormwater management. and parks and trads planned for the area were noted on a base map that was developed sl~o,.vmg existing land uses. property ownership. acres of land ~n ~ndw~dual tracts. and enw~onmental resource areas. such as wetlands, woodiar~ds. coredors and flood plains Sod patterns were evaluated. and known archaeological and h~s- tonc s~tes were noted In November 1995, a le~erwas fon,varded to property owners m the largely undeveloped per. hens of the South D~stnct m- forming them that the South D~smct study was underway The proper~y owners were ~n- wted to parhopate m a pubhc meeting m early 1996 to help plan for the area and were asked to submit their comments on future developmenl el the area at any hme S~mdar an- nouncement letters were lot. Wood Elementa,3' School March warded m November/December 1995 Io ne:ghborhood assooabons (Gran! Wood. Peppe~,'.'ood Halllop). the Johnson Codn~ Board of Supe~sors. Iov,'a Cdy Commissions (Parks & Recreabcn Rwedront & Nalural Areas. Planning & Zomng). enwronmenlal ~nlerests and malor developers In January 1996. the urban plann:ng staff conducted mdw~dual meetings wdh major prooerb/own. ers and developers to brief them on lhe study and to ehod mlormabon,p!ans they m~ghl have !Dr future development of their properhes The staff also conducted ~nlormabonai mee3ngs ,,',,~lh the Grant Wood Ne'ghborhood As- sPc[abOrt. lhe Pepperwou'J Neighborhood Assooa'..o'~ residents of suDdw:s'ons O cared ~n the County souli~ el pry I~m~ts. the Parks and Rec- reation Comm~ss~or~. the Ne:gh. bothpod Open Space Corem:!. tee. Iowa C~ty Commum!v School D~str~ct pitipals Enwronmenla: Technical Adv:. soryOommdtee At each meo~ ~ng. the pla,"nmg stair gained adddlona! speoh¢ on propedle$. land uses e'~v, ronmenta: constraints an9 rang preferences COnCern;r:? developmenl of he;',' ne~chbo'. hoods in the Soulh D~str:cl In late February, 1,500 post cards were mailed to South District residents, property owners, devel- opers and others inviting them to the new neighborhood planning workshops in the evening on March 11 and March 25 at the Grant Wood Elementary School, a neighborhood school. People, who wished to participate in the 'hands-on planning workshops," were asked to call in their reser- vations. Informational packets on the South District were forwarded to people who indicated an interest t whether they were able to attend the meeting or not. On March 11, 40 people gathered at Grant Wood Elementary School. Following an introductory slide show and presentation of land use scenarios, the workshop participants divided into seven planning teams to discuss and map their ideas for neighborhood commercial areas, schools, parks/ trails and housing. Each team presented their map and report at the end of the March 11 session. The ideas generated at the March 11 workshop were used to generate two new land use sce- narios, and to determine common issues/preferences among the teams. On March 25, these concepts were refined by the seven teams, and have been integrated by the urban planning staff into the planning document for the South District. Detailed reports from each of the planning teams are available at the Department of Planning and Community Development. ANNUAL REPORT OF BOARDS ~ COiqlq!SSIONS Fiscal Year 1996 City of Iowa City, Iowa Staff Support Airport Commission ............................ Ron O'Neil ............ 356-5045 Airport Zoning Board of Adjustment ................ Ron O'Neil ............ 356-5045 Airport Zoning Commission ...................... Ron O'Neil ............ 356-5045 Animal Control Advisory Board ................... Lisa Goodman ......... 356-5295 Board of Adjustment ........................... Melody Rockwell ....... 356-5251 Board of Appeals ............................. Ron Boose ............ 356-5122 Board of Library Trustees ....................... Susan Craig ........... 356-5200 Board of Review .............................. Dan Hudson ........... 356-6066 Broadband Telecommunications Commission ......... Drew Shaffer .......... 356-5046 Civil Service Commission ....................... Sylvia Mejia ........... 356-5026 Design Review Committee ...................... David Schoon ......... 356-5236 Historic Preservation Commission ................. ~cott Kugler ........... 356-5243 Housing and Community Development Commission .... Steve Nasby .......... 356-5248 Human Rights Commission ...................... Heather Shank ......... 356-5022 Parks and Recreation Commission ................ Terry Trueblood ........ 356-5110 Planning and Zoning Commission ................. Bob Miklo ............. 356-5240 Riverfront and Natural Areas Commission ........... Brad Neumann ......... 356-5235 Senior Center Commission ...................... Linda Kopping ......... 356-5225 TABLE OF CONTENTS Page 1 Airport Commission ................................................. Airport Zoning Board of Adjustment ..................................... 3 Airport Zoning Commission ........................................... 5 Animal Control Advisory Board ........................................ 7 9 Board of Adjustment ................................................ 11 Board of Appeals .................................................. 13 Board of Library Trustees ............................................ 15 Board of Review ................................................... Broadband Telecommunications Commission .............................. 17 19 Civil Service Commission ............................................ Design Review Committee ........................................... 21 Historic Preservation Commission ...................................... 23 Housing and Community Development Commission ......................... 27 Human Rights Commission ........................................... 29 Parks and Recreation Commission ..................................... 33 Planning and Zoning Commission ...................................... 3,3,3~)..~ Riverfront and Natural Areas Commission ................................ 41 Senior Center Commission ........................................... 43 AIRPORT COMMISSION GENERAL RESPONSIBILITIES The iowa City Municipal Airport Commission is a five*member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and the Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of office. The Airport Commission meets monthly, with additional meetings as required. ACCOMPLISHMENTS IN FISCAL YEAR 1995 1. Completed the asphalt overlay and slurry coat project around the north T-hangar area. 2. Completed the Airport Master Plan Study. 3. Applied for and received preliminary approval of a grant from IDOT for Phase V of the safety fence project. 4. Installed a controlled access gate by the north T-hangar buildings. 5. Began review of the minimum operating standards for commercial businesses at the Airport. 6. Completed construction of the south T-hangar building. 7. Sponsored the fifteenth annual Airport Open House. 8. Initiated plans for additional corporate aimraft hangars. 9. Completed ADA accessibility requirements for the Airport Terminal and the United Building office. 10. Began development of an aircraft emergency response plan. 11. Installed weather information computer in the pilots' briefing room. 12. Repainted all runway and taxiway markings through the IDOT painting program. PLANS FOR FISCAL YEAR 1996 Begin implementation of the 1996 Airport Master Plan. Complete the Airport commercial business minimum standards. Complete the aircraft emergency response plan. 5. 6. 7. 8. Monitor the need for additional hangar space. Complete Phase V of the safety fence program. Sponsor the sixteenth annual airport Open House. Continue renovation of the Airport Terminal. Lease additional property to increase Airport revenue. PLANNED PROJECTS Implementing the 1996 Master Plan will begin immediately, with the removal of some obstruc- tions on City owned property. Off site obstructions will require funding assistance from the FAA. A consultant will be hired to assist with easements, land acquisition, relocation assis- tance, and obstruction removal. The schedule of the projects will be dictated by the availability of IDOT and FAA funding. A pdmary goal of the Commission is to increase Airport revenue. There have been several groups interested in leasing Airport property that is currently not being used for aviation purposes. Among those expressing interest in locating atthe Airport are the Iowa City Science Center, the Old Capitol Skaters Alliance, the City Public Works Department, the Iowa National Guard, the Untied States Army Reserve and two private developers. COMMISSION MEMBERS Howard Horan, Chairperson Pat Foster, Vice Chairperson/Secretary Richard Blum Rick Masced Robert Hicks (resigned in June) Ronald J. O'Neil, Airport Manager 2 IOWA CITY- JOHNSON COUNTY AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-iowa City Airport Zoning Board of Adjustment. it is the duty of this Board to hear and decide appeals where it is alleged that them has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that am specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACCOMPLISHMENTS IN FISCAL YEAR 1996 The Board did not receive any appeals, requests for exceptions or requests for variances dudng the 1995-96 year. PLANS FOR FISCAL YEAR 1997 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. BOARD MEMBERS Jonathan C. Carlson, Chair Stephen Radosevich Eldon Moss Scott Reynolds Sue Bender 3 IOWA CITY-JOHNSON COUNTY AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervi- sors and the City Council as to the appropriate zoning requirements and other matters pertain- ing to the phYSical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACCOMPLISHMENTS IN FISCAL YEAR 1996 The Commission met in January to elect a new chairperson. Richard Blum was reelected. PLANS FISCAL YEAR 1997 As Iowa City expands to the south and west, a careful analysis must be made of the impact to the Iowa City Airport. The Commission will review the zoning in the approaches to the runways at the Iowa City Airport and will develop recommendations for zoning in the approach areas to prevent uses incompatible with airport operations. The Commission will work with the Planning and Community Development Department to establish the most beneficial use of airport land for development. The land uses must be compatible with airport uses and with surrounding property uses. This Commission will review the proposed zoning changes to be requested by the Iowa City Airport Commission for industrial development of airport property. Implementation of the 1996 Master Plan may require some zoning review. COMMISSION MEMBERS Richard Blum, Chairperson Pat Foster Don Sehr Kae Wild 5 ANIMAL CONTROL ADVISORY BOARD GENERAL RESPONSIBILITIES To provide such recommendations and advice as are required by the 28E agreement. or as may be requested by the City Council or City Manager of Iowa City or by the City Council or City Administrator of Corelville. ACCOMPLISHMENTS IN FISCAL YEAR '1996 Had great response to volunteer ddve, resulting in volunteere from local schools, and citizens from the community. Increased adoptions by 12% from last year. Increased reclaims by 2% from last year. Decreased euthanasia by 12% from last year. Started program with Johnson County Humane Society to foster special needs animals. Submitted new permit ordinance proposal to City Council. Started program to have all male cats neutered by volunteer veterinarian. PLANS FOR FISCAL YEAR ~gg7 Start microchip recovery identification program for all adopted and reclaimed animals to assist in the recluction of euthanasia by getting more animals back to their owners. Obtain new micro-computer animal control system to handle current needs. Get approval from City Council to install wildlife reflector warning system on Dodge Street to reduce the car-deer accident incidence. Work with Coralville to evaluate and amend the 28E agreement. Work on contract with University of Iowa for service. Produce licensing canvassing fonms. Obtain approval and start reconstruction on old portion of the animal control building. Fix chain link outdoor run for sanitation purposes. BOARD MEMBERS Diana Lundell, Chair Janet Ashman Dennis Cowles Julie Seal Martin Shafer 7 BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a vadance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commis- sion and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi- judicial body whose decisions may be appealed directly to Distdct Court. ACCOMPLISHMENTS IN FISCAL YEAR 1996 The Board of Adjustment met 9 times during FY96 and made the following decisions: Appeals: 0; Special Exceptions: 4 approved, 24 approved with conditions, 6 denied, 2 amended, 1 extended; Variances: 0 The Board's decisions in FY96 resulted in: Reducing off-street parking requirements in 3 cases; allowing parking in excess of the require- ment in the Neighborhood Commercial (CN-1) zone in 1 .case Allowing parking on a separate lot in 3 cases Modifying front yard requirements in 7 cases, the side yard requirements in 2 cases and the rear yard requirement in 1 case Allowing a religious institution to be established in the Low Density Single-Family Residential (RS-5) zone; allowing a religious institution to be expanded in the RS-5 zone and in the Neighborhood Conservation Residential (RNC-12) zone; allowing the extension of a religious institution use (school) in the Community Commemial (CC-2) zone Permitting administrative review of development on property containing critical and protected slopes in 3 cases Allowing a child care facility to be established in the Medium Density Single-Family Residential (RS-8) zone Allowing a school of specialized pdvate instruction to be established in the CC-2 zone Permitting 1 restaurant greater than 2,500 square feet in size in the Scott Court CN-1 zone, and allowing for the potential development of 2 restaurants greater than 2,500 square feet, but not more than 3,200 square feet in size in the Walden Square CN-1 zone. Permitting one apartment above a ground floor commercial use in the CC-2 zone; permitting 11 apartments above a ground floor commercial use in the CN-1 zone Modifying the screening requirements for a parking area in the RNC-12 zone 9 PLANS FOR FISCAL YEAR 1997 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. BOARD MEMBERS Patricia Eckhardt, Chairperson William Haigh, Vice Chairperson Tim Lehman Susan Bender Lowell Brandt Melody Rockwell, Secretary 10 BOARD OF APPEALS GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance to review the Uniform Building Code, the Uniform Fire Code, the Uniform Plumbing Code, the Uniform Mechanical Code, the National Electrical Code, and the Uniform Code for the Abatement of Dangerous Buildings and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the building official and pass judgement on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL yEAR 1996 The Board heard three appeals regarding the housing code, four appeals regarding the building officials interpretation of the building code, four requests for modifications of a specific provision of the building code, and one request for modification of a specific provision of the electrical code. Amendments to the 1994 additions of the uniform codes were finalized and forwarded to City Council. Ordinances adopting the amended codes became effective on May ~,st. PLANS FOR FISCAL YEAR 1997: Prepare an ordinance amending and adopting the 1996 edition of the National Electrical Code. Continue to hear appeals, requests for modification, and requests for approval of alternate materials and methods of construction. BOARD MEMBERS Robert Carlson, Chairperson Tom Wcrdedtsch John Roffman Anna Buss C. Wayne Maas John Staska Gary Haman 11 BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm.of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR t996 Approved designs, received cost estimates and negotiated property acquisition for a major renovation expansion project that was presented to the City Council in April. Conducted a building project review session for new Library Board members and City Council members and candidates. Adopted a policy for public use of the World Wide Web Intemet resources. Public access began January 1996. Approved change to allow patron placed reserves, both in-building and remotely, at no charge. Supported first Intellectual Freedom Festival to honor Carol Spaziani and achieve a goal of the strategic plan. 6. Requested and obtained funding to add five Sundays to FY97 calendar. 7. Adopted update to strategic plan and reviewed bi-annual progress reports. Reviewed and revised policies related to unattended children, bulletin boards, give- aways, displays, meeting and discussion rooms, ALA Intellectual Freedom statements, and programming. Opened discussion with University Heights regarding a contract for service and dis- cussed inclusion of PATV space in the proposed library expansion with PATV represen- tatives. 10. Began planning for Library Centennial. 13 PLANS FOR FISCAL YEAR 1997 1. Place a referendum for a library expansion project before the voters and appoint a referendum committee to conduct a campaign. 2. Celebrate the Library's Centennial. 3. Expand access to electronic information from remote sites as well as in the library. 4. Support state-wide efforts to increase state aid to public libraries. 5. Conclude a contract with University Heights for library service. 6. Review policies as needed. 7. Encourage cooperation with area libraries and organizations, including the Johnson County Community Networking Group. 8. Review orientation process for new Board members. 9. Assist the Friends Foundation in the development of a capital campaign. BOARD MEMBERS Charles Traw, President Stephen Greenleaf Mark Martin Margaret Cox Philip Hubbard Mary McMurray K. Jesse Singerman Anne Spencer Jim Swaim 14 BOARD OF REVIEW GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.32 to 441.44, for the purpose of equalizing assessment by raising or lowering individual assessment as established by the assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide their work, along with forms for the original meeting, daily meetings and the final meeting. The Board must also file with the State Director of Revenue & Finance within 15 days of adjourn- ment a report on their session. The Board's meetings are subject to the open meetings law. Since it is extremely important that the Board keep accurate minutes of its proceedings, the Board has a separate clerk to keep these minutes. The Board must also include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 1996 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 31, 1995: The Iowa City Board of Review met on three days dudng the period of May 1 to May 22, 1996. The Board received a total of eight petitions. These have been broken down into classification along with the outcome, and listed below: 2 Residential 1 Upheld 1 Denied 4 Commercial 2 Upheld 2 Denied 0 Agricultural 0 Upheld 0 Denied 2 Industrial 0 Upheld 2 Denied 8 Total 3 Upheld $ Denied In addition to these eight petitions, the Board reduced four commercial properties at the request of the assessor. These were due to late reporting of computer equipment and one correcting a listing error. By the filing deadline of June 20, 1996, two property owners representing two total parcels have filed in Distdct Court. Both appeals are for commercial property, one of which had filed to court in 1995. No court cases were tded dudng FY96. Cable TV was settled for the years from 1991 to 1995, and four other 1995 cases were settled. Two 1995 cases were dropped by the appellant, leaving only 2 cases to be concluded. Iowa City received equalization orders on agricultural property for 1995, but no protests were received. Therefore, the Board did not have to meet in equalization session. 15 PLANS FOR FISCAL YEAR 1997 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But, because next year is a reassessment year, the workload is expected to be much heavier than the session just finished. BOARD OF REVIEW MEMBERS Ernie Galer, Chairperson William J. Doherty Janice E. Sweet Keith A. Wymore Jack L. Yanaush William F. White, Clerk 16 BROADBAND TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Broadband Telecommunications Commission (BTC) is a city commission comprised of five Iowa Citians and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN). The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts pedodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels. ACCOMPLISHMENTS IN FISCAL YEAR t996 Completed the refranchising process. Completed a review of proposals to provide community programming and recommended a 50¢ per month local programming fee. Continued work on allocation of local programming fee (pass through) funds. Continued work on public access contract renewal. Received progress reports from the Educational Access Channel 11, Library Access Channel 10, Public Access Channel 2 and Government Access Channel 4. Monitored the collection of the franchise fee from the grantee and assisted in determining how those funds should be spent. Received and reviewed subscriber complaints reported by the Cable TV Administrator. Monitored developments in legislation, the FCC, and the courts that were cable 'IV related. Monitored PATV via reports presented by the PATV Director and/or PATV Chairperson. Oversaw rate regulation reviews. Promoted the growth and development of Iowa City's access channels. Monitored developments of the Iowa City Community School District Technology Council. 17 PLANS FOR FISCAL YEAR 1997 Oversee the cable TV plant rebuild and new franchise implementation. Attend PATV meetings. Complete new contract with PATV and recommend same to Council. Develop performance guidelines for PATV, per the new PATV contract. Evaluate PATV's performance and compliance with their new contract. Continue to monitor cable company performance to ensure compliance with the Iowa City cable ordinance and contractual agreements. Proceed with the rate regulation oversight and process according to FCC rules. Initiate community programming services and allocate local programming fee (pass through) funds as approved by Council. COMMISSION MEMBERS Cordell Jeppsen, Chair Eric Rothenbuhler, Vice Chair Steve Hoch Betty McKray Howie Vernon 18 CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the Civil Service Commission. Three citizens who are residents of the city are appoint- ed by the City Council to serve six.year terms with one Commissioner's term expiring each even numbered year. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to respective positions. The Commission has jurisdiction to hear appeals and determine all matters involving the fights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commis- sion meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR t996 In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Service selection procedures continued for all covered entry level and promotional positions on a City-wide basis. 40 positions were filled from a total of 861 applicants for non-Police and Fire Civil Service covered positions. A certified list of ten was approved by the Civil Service Commission for the position of Police Officer. 616 applications were mailed to individuals who expressed interest in the position. 265 applications were completed and returned for this position, 170 applicants took the written test, 63 applicants took the agility test and 42 applicants were interviewed. Nine people were hired from the certified list. Promotional testing was conducted for four ranks in Police and Fire. Assessment Centers were used to evaluate the applicants and prepare a certified list for each position. There were 13 applicants tested for Fire Lieutenant, 2 were hired; 6 applicants for Fire Captain, 1 was hired; 8 applicants for Fire Battalion Chief, 2 were hired; and 28 applicants for Police Sergeant, 3 were hired. In addition, there were 88 applicants for the position of Fire Chief, 1 was hired. There were no disciplinary appeals to the Commission dudng FY96. PLANS FOR FISCAL YEAR 1997 Dudng FY97, Commissioners will be involved in the selection process for Firefighter and Police Officer, as well as promotional testing for positions in the Police and Fire Departments as necessary. COMMISSION MEMBERS Michael W. Kennedy, Chair Lyra W. Dickerson Susan Dulek 19 DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of nine citizens who make recommendations to the City Council based on review of prelimina~ and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Reviewed and recommended to the City Council approval of Uncommon Grounds time and temperature sign and approval of Talbots facade renovations of Old Capitol Mall. Performed a courtesy review of the design plans for Carnegie Plaza and forwarded comments to the City Council. Recommended to the City Council implementation of the streetscape improvements as part of the Burlington and Gilbert Street intersection improvements. Reviewed and recommended to the City Council approval of the sidewalk cafes located at 118 S. Dubuque Street (Blimpie Subs and Salads/Uncommon Grounds) and at 211 1/2 E. Washington Street (Java House). Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. Recommended to the Planning and Zoning Commission and the City Council the adoption of the Design Review Overlay Zone Ordinance. Recommended that the Planning and Zoning Commission review the sign regulations as they pertain to the definition of time and temperature signs and the definition of projecting signs. Recommended approval of the amendments to the Zoning Chapter clarifying the definition of time and temperature signs. Representatives from the Committee participated in the City Plaza Task Force, Near Southside Design Plan Advisory Committee and the Chamber of Commerce Banner Committee. Made twelve presentations to community organizations regarding design review and the proposed Design Review Overlay Ordinance. Presented the first annual Awards for Design Excellence dudng a Council meeting. The Award for Exterior Preservation of an Existing Building to Maintain its Architectural Features was present- ed to the President's Home, University of Iowa. The Award for Exterior Renovation of an Existing Building was presented to both Prairie Lights and the Bread Garden Bakery and Cafe. The Award for New Building Construction was presented tothe Guitar Foundation. The Award for New Signs. 21 Canopies, and Awnings was presented to UIHC Child Care Center. The Award for New or Refurbished Streetscapes or Exterior Spaces was awarded to the First National Bank. Held twelve regular and three special meetings, including a meeting with representatives from the Chamber of Commerce, Downtown Association, Northside Marketplace, Home Builders Associa- tion, Friends of Historic Preservation, and business owners from the downtown and near south- side. PLANS FOR FISCAL YEAR 1997 Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within the Committee's review authority. Contir~ue to pursue adoption of the Design Review Oveday Zone Ordinance. Pending approval of the Design Review Oveday Zone Ordinance, prepare first design review distdct report and ordinance. Continue to educate the community regarding the benefits of good design and design review and regarding techniques on achieving good design. Continue to participate in the implementation of the Near Southside Design Plan. 6. Continue to provide representation on the City Pla~.. a Task Force. 7. Prepare for the 1997 Awards for Design Excellence. 8. Investigate the possibility of a Design Review Committcc-sponsored design competition. Develop a brochure/handout to be available at the Chamber of Commerce about the Design Review Committee. COMMITTEE MEMBERS Ga~ Nagle Nancy Footner Karyl Larson Gilda Six Laura Hawks Larry Quigley Bill Nowysz Clara Swan Phillip Reisetter Randy Rohovit Marty Haynes 22 HISTORIC PRESERVATION COMMISSION GENERAL RESPONSIBILITIES The eight-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommenda- tions to the City Council and City commissions and boards on preservation issues by encourag- ing the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preser- vation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years old. Modifications of activities are recommended in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures which are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preserva- tion organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Supervised an architectural-historical survey and evaluation of the Longfellow Neighbor- hood which was partially funded by a Histodc Resource Development Program (HRDP) grant of $7,500. The Commission retained the services of Molly Myers Naumann to conduct the survey, which will be completed in FY1997. A series of neighborhood meetings was conducted as part of the survey process. Supervised a survey and evaluation project of the Dubuque St./Linn St. corridor. The survey was partially funded by a Certified Local Government grant of $9,000. Molly Myers Naumann has been retained to complete the survey, which should be completed in FY 1997. Obtained an HRDP grant of $2,500 to fund the nomination of the College Green and East College Street historic districts to the National Register of Histodc Places. Consul- tants David Arbogast and Patdcia Eckhardt have been retained to complete the nomina- tions. This project should be completed in FY1997 Obtained a $9,000 Certified Local Government grant to fund the survey and evaluation of the portion of the 1839 Original Town Plat that lies north of Davenport Street between 23 10. Linn and Governor Streets. A consultant will be retained to conduct the survey, which should be completed in 1997. Applied for a $9,000 HRDP grant to complete the survey of the Longfellow Neighbor* hood and nominate the proposed Longfellow Historic Distnct to the National Register of Historic Places. Presented a Conservation Distdct Ordinance for adoption by the Planning and Zoning Commission and City Council. The ordinance was passed by the City Council in September 1995. Presented a Historic Landmark Ordinance to the Planning and Zoning Commission and the City Council for approval. The ordinance was approved in September, 1995, and gives the City the power to designate and protect individual properties under the Historic Preservation Ordinance. The first series of Iowa City historic landmarks has been nominated and presented to the Planning and Zoning Commission and City Council. Designation is anticipated in FY 1997. Advised the Department of Public Works about the historical importance of the Butler Residence and the need to consider stabilizing and protecting it for future preservation. Observed National Historic Preservation Week with an awards program at the Johnson County Courthouse on May 15th. The program was co-sponsored by Friends of Historic Preservation, the Johnson County Historic Preservation Commission and the Johnson County Historical Society. The Histodc Preservation Award for Residential Rehabilita- tion was presented to Jodi and Michael Gunn for 1011 Sheridan Avenue. Residential Rehabilitation special merit awards were presented to Steve and Barbara van der Woude for 519 Brown Street, Dean and Margaret Corbae for 314 Brown Street; and Stephen Bloom and Iris Frost for 412 South Summit Street. In the category of Commer- cial or Institutional Rehabilitation/Construction, the Historic Preservation Award was presented to Trinity Episcopal Church for 320 E. College Street. Special Merit certifi- cates in that category were presented to the University of Iowa for the University President's house at 102 Church Street, and to the Press-Citizen Building Limited Partnership for the Citizen Building at 319 E. Washington Street. Exterior painting awards were presented to Hank and Mary Anne Madden, 428 South Summit Street; Gary and Terri Neuzil, 521 N. Van Buren Street; Barbara Nay and Dan Brock, 416 Grant Street; J.W. and E.E. Palik, 628 N. Lucas Street; Mark McCallurn, 430 Brown Street; John and Debra Brandt, 1900 N. Dubuque Street; and Frank and Barbara Wagner, 114 N. Governor Street. A Special Recognition Award was presented to Fdends of Historic Preservation for the purchase and rehabilitation of the home at 412 Church Street, thereby saving the building from demolition and promoting histodc preservation and neighborhood stabilization in Iowa City. The Margaret Nowysz Preser- vation Person of the Year Award was presented to Ginny Blair. The Nowysz Award recognizes individuals for their outstanding service to the citizens of Iowa City in the cause of historic preservation. Pursuant to the Histodc Preservation Ordinance, the Commission reviewed and ap- proved eighteen certificates of appropriateness for additions and alterations of residenc- es in the Summit Street, Woodlawn, Brown Street, and Moffitt Cottage Historic Districts. 24 11. Evaluated five housing and rental rehabilitation projects for compliance with Section 106 of the National Historic Preservation Act. 12. The Commission reviewed and recommended approval of the nomination of the William Bostick House at 115 N. Gilbert Street to the National Register of Historic Places. 13. Held twelve regular and eight special meetings. Also held four neighborhood meetings in association with the Longfellow, Dubuque/Linn St. Corridor, and College Hill grant projects. PLANS FOR FISCAL YEAR 1996 o Conduct annual review sessions for the purpose of ensuring implementation and updating of the Iowa City Histodc Preservation Plan. Supervise the completion of the nomination of the College Green and East College Street Historic Districts to the National Register of Historic Places and initiate the process to designate the two districts as Iowa City historic districts. Supervise completion of the Longfellow Neighborhood, Dubuque-Linn Street corridor, and original town plat surveys and pursue recommendations they contain for designa- tion of histodc districts, historic landmarks and conservation districts. Continue to pursue the designation of the first sedes of Iowa City Historic Landmarks by the City Council. Continue to work with the Johnson County Historic Preservation Commission to imple- ment the historic properties tax abatement provided for by state statute. Research project proposals for grant funding from sources such as the Certified Local Government (CLG) program, the Historic Resource Development Program (HRDP) and the National Trust for Historic Preservation. Consider additional area surveys for the Kirkwood Avenue, Northside, Goosetown, and Downtown areas, and to study fraternity and sorority houses in Iowa City. o Review the Historic Preservation Ordinance for proposed updating, amending and tightening. 9. Prepare nominations for the second series of Iowa City Historic Landmarks. 10. Complete study and implementation of historic landmark plaque program. 11. Continue to distribute the iowa City Nei(~hborhood Desi(~n Book and A Guide to Historic iowa City. 12. Continue to advise City Council and other boards and commissions regarding matters of histodc preservation policy. 25 13. 14. 15. Continue to review Applications for Certificates of Appropriateness or Certificates of No Material Effect and to review housing and rental rehabilitation projects involving federal funds. Prepare for the 1997 Histodc Preservation Awards Program and for Preservation Week activities. Continue liaison and cooperation with the Iowa City City Council, Johnson County Board of Supervisors, Iowa CitylCoralville Convention and Visitors Bureau, Johnson County Historical Society, Johnson County Histodc Preservation Commission, State Historical Society of Iowa, and Fdends of Historic Preservation. COMMISSION MEMBERS Betty Kelly Ruedi Kuenzli, Summit Street District Representative Sue Licht Doris Malkmus, Moffitt Cottage District Representative Michael Pugh, Vice Chairperson Douglas S. Russell, Chairperson John F. Shaw, Brown Street District Representative Ginalie Swaim, Woodlawn District Representative Reference City of Iowa City Code of Ordinances: 14-4C-1 to 14-4C-10, Histodc Preservation Regulations; 14-6J-3 Historic Preservation Overlay Zone, and 14-6J-4 Conservation Overlay Zone 2. By-laws of Iowa City Histodc Preservation Commission. 26 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine residents of iowa City appointed by the City Council. They represent as heady as possible a cross-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds in particular, from a citizen viewpoint. To accomplish this the Commission provides systematic communication between citizens and policymakers with regard tocommuni- ty development projects. The Commission's work has been pdmadly directed at developing, coordinating, and reviewing the City's activities carded out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews CD Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 1996 CDBG and HOME funds are allocated in conjunction with the City's fiscal year. The HCDC advertised the availability of funds for FY97 and held two public meetings to receive proposals. HCDC utilized a systematic process of funding allocation and held four meetings to hear and rank proposals and allocate CDBG and HOME funds. A total of $1.6 million was allocated to 18 projects, plus aid to human service agencies, program administration, and planning and contingency reserves for FY97. The following is a list of the FY97 projects: Micro-enterprise Training - Institute for Social and Economic Development Business Expansion - Heartland Candleworks Pheasant Ridge Neighborhood Center - Neighborhood Centers of Johnson County Accessibility Improvements - Conner Center for Independent Living Clinic Renovations - Free Medical Clinic Fumiture Project - Domestic Violence Intervention Program Job Training - East Central Iowa Employment Training Consortium Youth Employment Training - Mayor's Youth Employment Program Housing Support Program - LIFE Skills, Inc. Transitional Housing Support Services - Emergency Housing Project Aid to Human Service Agencies Small Repair Program - Elderly Services Agency Housing Rehabilitation - City of Iowa City Rental Housing Accessibility - Conner Center for Independent Living Acquisition and Rehab - Greater Iowa City Housing Fellowship Homeownership - Greater Iowa City Housing Fellowship SRO Housing - City of Iowa City Homeownership via Downpayment Assistance - City of Iowa City 27 Tenant Based Rent Assistance - Iowa City Housing Authority To ensure that community needs are being met, HCDC members monitor projects during their implementation stages. The FY96 projects that were completed are: City of Iowa City - Housing Rehabilitation (48 projects) Elderly Services Agency Small Repair Program (44 households) Hawkeye Area Community Action Program - Transitional Housing (18 untis) Domestic Violence Intervention Program -Fumiture Project City of Iowa City/D & K Properties: Acquisition of a Single Room Occupancy Building (9 units) LIFE Skills, Inc. - Housing Counseling Program (approximately 60 households) Domestic Violence Intervention Program * Shelter Renovation Institute for Social and Economic Development - Microenterprise Program (50 persons) Mayor's Youth Employment Program - Business Training Program (approximately 20 youth) Emergency Housing Project - Shelter Renovations Aid to Human Service Agencies Tenant Based Rent Assistance (25 households) HCDC sponsored the ninth annual Iowa City Community Development Celebration. An awards ceremony honoring outstanding CDBG subrecipients and contractors was held on April 11 at the new Pheasant Ridge Neighborhood Center. The program featured neighborhoods and community development. PLANS FOR FISCAL YEAR 1997 The monitoring of all ongoing projects as well as FY97 projects will continue. The purpose of this new commission will be to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. COMMISSION MEMBERS Linda Murray, Chair James Harris, Vice Chair Ann Doricvan Charles Eastham David Purdy Chds Randall Tim Ruxton Gretchen Schmuch Liz Swenson 28 HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enforces the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is Iowa City's anti-discrimination law. The law gives the Human Rights Commission the jurisdiction to investigate allegations of discrimina- tion in the areas of employment, credit transactions, education, public accommodations and housing. It is the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, madtal status, national origin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance source of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and to conciliate an agreement between the parties involved in a complaint. The Commission also has the responsibility of educating the public on the various forms of discrimi- nation that exist in the Iowa City area and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-economic groups in Iowa City. The Human Rights Commission is comprised of nine members. The Commission meets once each month at 7:00 p.m. in the lobby conference room in the Civic Center. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Revised and passed the Human Rights Ordinance in November of 1995 to include gender identity as a category of persons protected from discrimination. The revised Ordinance also authorized the Human Rights Commission to issue subpoenas whenev- er necessary to facilitate the investigation of a complaint. Held public forum for employers on types of discrimination in the workplace and their responsibilities and obligations as employers. Forum took place in two sessions at the public library and were quite well-attended. Speakers included Mr. John Allen Mr. Tom Hobart, Mr. Lon Moller and Ms. Grainne Prince Martin. Updated report on impediments to fair housing in the City of Iowa City. Drafted Fair Housing Guide based on the Human Rights Ordinance and Federal guide- lines. Made substantial revisions in the Human Rights Ordinance with the expectation of making it substantially equivalent to the Fair Housing Amendments Act of 1989. The 29 revisions recommended by the Office of the Human Rights Coordinator were approved by the Human Rights Commission. Updated and passed Commission by-laws. The 12th Annual Human Rights Breakfast was held on October 12, 1995 at the Iowa Memorial Union. Recipients of this year's awards were Ed Arensdorf for individual contributions to human dghts (the Isabel Turner Award); Carol Spaziani for individual contributions to human nghts in a service organization; and World Marketplace for contributions made by a business to human rights. 8. Participated in Community Day on two d~erent occasions at Old Capitol Mall. Provided information on discrimination, the Iowa City Human Rights Commission and the Domestic Registry at the Gay, Bisexual, Transgender Pride Parade. 10. Hired part time investigator in the Office of the Human Rights Coordinator. 11. Instituted mediation as an altemative resolution process. 12. Provided two seminars pertaining to Gender Identity discrimination to employers in Iowa City and Cedar Rapids at their request. 13. The Human Rights Commission attended training conference in Des Moines. The training was sponsored by the Iowa Civil Rights Gommission. 14. Provided the government channel with videotapes covedng the topics of fair housing and mortgage lending. Films were shown several different times. 15. Commissioners attended training session conducted by the Human Rights Coordinator. 16. Participated in Cultural Diversity Day at the University of Iowa. 17. Commissioners participated in discussions with community representatives regarding making Iowa City a Human Rights Community. 18. The Commission initiated meetings with the Iowa City Chamber of Commerce regarding the possible inclusion of information relating to Human Rights in the Chamber's newslet- ter, Reflections. 19. Commission contacted all neighborhood associations concerning cooperative ventures to further the Human Rights Commission's goals of outreach and education. 20. In February of 1995, began meetings with University of Iowa officials regarding joint University and City projects to celebrate Martin Luther King Day. COMPLAINT ACTIVITY During the period of July 1, 1995 to June 30, 1996, thirty-six (36) new formal discrimination complaints were filed. Of the 36 complaints, thirty-two (32) 88% were complaints of employ- 30 ment discrimination two (2) 5% were complaints of discrimination in public accommodations and two (2) 5% complaints dealt with housing discrimination in areas not covered by the State Civil Rights Commission or the Department of Housing and Urban Development. The Fair Housing Chapter of Iowa City Human Rights Ordinance is not substantially equivalent to the Fair Housing Amendments Act of 1989, therefore, the Iowa City Human Rights Commis- sion may not exercise autonomy in implementing the protective and remedial measures of the Human Rights Ordinance of Iowa City as it relates to housing discrimination complaints. As noted in the previous section, #5, the Human Rights Commission is taking steps to rectify this situation and fulfill the Ordinance on every point. The most frequently identified single basis for formal complaints in the 1995-96 fiscal year was race, with 10 complaints constituting 28% of the total number. The second largest category was disability.discrimination, 8 cases (22%), followed by sex discrimination and retaliation in employment, 5 cases (14%) respectively. In the category of age discrimination, 2 cases (5%) were filed. There was one 1 complaint on the basis of national odgin and madtal status (3%) respectively. Four complaints (11%), alleged multiple violations of protected categories including disability and age, disability and sex, race and national origin and retaliation and sex. Twelve additional human rights complaints were filed by the Iowa City Human Rights Coordina- tor and sent to the State Civil Rights Commission for investigation. Four of the twelve com- plaints pertained to allegations of housing discrimination while 8 of the complaints were out of the Iowa City Human Rights Commission's jurisdiction. The number of complaints filed with the Iowa City Human Rights Commission, 35, has de- creased by 11 from last year's 47 complaints. However, with the exception of 1989, this is an increase over any other year between 1981 and 1994 (see graph). CASE RESOLUTION IN FISCAL YEAR 1996 2. 3. 4. 5. 6. 7. 2 probable cause findings. 13 no probable cause findings. 5 administrative closures. 2 prodetermination settlements. 3 withdrawals. 7 successful mediations. 1 probable cause with administrative closure. PLANS FOR FISCAL YEAR 1997 Fair Housing forum scheduled for August 26, 1996 in Meeting Room A of the Public Library, entitled '¥Vhat You Don't Know Can Hurt You." ~ iowa City's HRC's Fair Housing Guide will be mailed to all landlords and managers pdor to the aforementioned forum above. ° Human Rights Commission shall present the revised Htlman Rights Ordinance to HUD for a determination as to whether it is substantially equivalent to the Fair Housing Amendments Act of 1989. 31 11. 12. 13. 14. The revised and HUD approved changes in the ordinance will he presented to the Iowa City Council for its approval in the Fall of 1@96. Commissioners will attend a training session at Iowa State Civil Rights Commission on October 25-26, 1996 in Des Moines, Iowa. Video on gender identity and transgender issues will be developed for employers. Videos that address discrimination issues will be played on the government channel. Advertisements will be placed in the Daily lowan and other newspapers to alert the public that housing discrimination is against the law. Annual Human Rights Breakfast will be held on October 10, 1995 at 7:30 AM. Human Rights Commission will consider revising Human Rights Ordinance to include mediation as alternative dispute resolution. Development of a Community Diversity Appreciation Team and/or Hate Crime Response Team. Continue to develop forums to educate pub{ic on discrimination issues. Public speaking engagements will continue. Consider fund raising activities. COMMISSION MEMBERS Alison Ames-Galstad, Chair Patdcia A. Harvey, Vi~ Chair Pamela Dautremont Osha Gray Davidson Tom Dickerson Joan Jehle Diane Martin Andre D. Peery Ann K. Shires 32 PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR '1996 Received copies of regular monthly reports from the Parks, Recreation, Forestry, Cemetery and Central Business District Divisions, providing the Commission with valuable insight into the daily operation of each division. Received periodic reports from the Iowa City Parks and Recreation Foundation. Received monthly reports from the Director on the progress of all ongoing projects, construc- tion, etc. Conducted annual tour of parks and facilities. Continued active representation on the Riverfront and Natural Areas Commission (and the Iowa River Corridor Trail Study Committee). Received periodic reports from the Neighborhood Open Space Plan Committee, and reviewed draft of objectives and strategies by NOS district. Recommended City Council approve Recreation Division Fees and Charges proposed for FY97 and tentative proposals for FY98-99. Recommended City Council accept according to the Neighborhood Open Space Ordinance fees-in-lieu of land dedication in Henry F. Byrd Addition and Meadow Ridge, Part 2. Reviewed PIN grant applications submitted for 1996. Reviewed South Area Study/Plan prepared by the Planning and Community Development Department. Endorsed the proposed plans to expand the Mercer Park Aquatic Center prepared by the MPAC Expansion Committee of the Parks and Recreation Foundation. Cooperated with the Old Capitol Youth Hockey Association to provide ice skating facilities in City Park and Mercer Park. 33 Cooperated with the University of iowa for the lighting and joint use of the Hawkeye Softball Complex. Approved Iowa City Girls Softball request to build an addition to the Napoleon Park restroom building. Acquisition of 10.26 acres adjacent to Wetherby Park in order to expand the park to meet NOS deficit of 9.26 acres. PLANS FOR FISCAL YEAR 1997 Develop a Neighborhood Open Space Action Plan to implement the Neighborhood Open Space Ordinance. Continue efforts to improve/upgrade the Central Business District playground equipment. Continue investigation and resolve issue of expanding Oakland Cemetery. Continue interaction with City Council and periodically schedule joint meetings regarding issues facing the Commission and Department. Continue efforts to improve the Commission's contact with the public. Continue and enhance activities of the Parks and Recreation Foundation. Continue the development of the soccer complex to address soccer needs for all age groups. Continue to pursue expansion of MPAC to help meet the need for additional recreational space. Continue commitment to and development of trail system. Determine improvements that can be made to parks with small amounts of money. Explore and strengthen relationships with the School District and Neighborhood Associations. COMMISSION MEMBERS Deb Liddell, Chairperson Matt Pacha, Vice-Chairperson Jana Egeland Ken Feadng Judith Klink Bruce Maurer Rex Pruess Allen Stroh Ross Wilbum 34 PLANNING & ZONING COMMISSION GENERAL RESPONSIBILITIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made related to the City's Comprehensive Plan and zoning regula- tions. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations tothe City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 1996 During FY96, the Planning and Zoning Commission held 23 formal meetings, 22 informal meetings, 1 special joint meeting with the Riverfront and Natural Areas Commission and 1 special joint meeting with the Housing and Community Development Commission. Dudrig the period of July 1, 1995 to June 30, 1996, the Commission made the following recommendations to the City Council: Comprehensive Plan Amendments: 2 Recommendations for Aoproval · To amend the JCCOG Arterial Street Plan to include the extension of Oakdale Boulevard from First Avenue east to W66, Dubuque Street · To designate the east alignment for the extension of Highway 965 Annexations: 3 Recommendations for AI3proval City's north water treatment plant site · 3.05 acres north of American Legion Road and west of Arlington Dr~ve · 80 acres southeast of Sycamore Street and north of the South Wastewater Treatment facility Rezonin~s: 15 Recommendations for Approval · City's north water treatment plant site from County A1 to P · 3.05 acres north of American Legion road and west of Arlington Drive from County RS to RS-5 · 29 acres west of Mormon Trek Boulevard and south of Rohret Road from RS-5 to OPDH-8 · 2.02 acres east of Lakeside Drive and south of Highway 6 from ID-RS to RM-12 · Amendment of the conditional zoning agreement for the D&L Subdivision to remove the requirement for an access road to the south · .32 acres at 517 South Linn Street from PRM to PRM/OSA · .14 acres at 24 North Van Buren Street from RM-44 to R/O · 1.88 acres at 3263 Rohret Road from RR-1 to RS-5 · 3.09 acres on the north side of Village Road from RS-5 to OPDH-5 · 1.79 acres on Sturgis Comer Drive from CC-2 to OSA/CC-2 · 2.32 acres northeast of Sunset Street on the south side of Highway 1 from I-1 to Cl-1 35 · 37 properties designated as Iowa City Histodc Landmarks · 12 University-owned properties from current zoning designations to P · 80 acres southeast of Sycamore Street and north of the South Wastewater Treatment facility from County RS to ID-RS · 2.29 acres east of North Dubuque Street and north of Bjaysville Lane from RS-12 to OSA- 12 Rezoninc~s: 6 Recommendations for Denial · 7.8 acres east of Old Dubuque Road from RS-5 to OPDH-8 2.02 acres east of Lakeside Drive and south of Highway 6 from ID-RS to RM-12 · 5.2 acres east of Old Dubuque Road and north of Dodge Street from RS-5 to OPDH-8 · .5 acres at 840 Cross Park Avenue from CO-1 to CC-2 · .3 acres at 1500 Sycamore Drive from RS-5 to CO-1 · Amendment of the conditional zoning agreement for WestPort Plaza to remove the require- ments for "cohesive, integrated development" and "horizontal continuity". Subdivisions: 8 Recommendations for Preliminarv Plat Ap13roval and I Extension of a Prelimi- nary Plat · Saddlebrook, a 223 acre, 10-1ot residential subdivision and Saddlebrook, Lot 5, a 41 acre, 222-unit manufactured housing park south of Highway 6 and Heinz Road · W.B. Development, a 40.3 acre, 8-lot commercial subdivision south ofthe Highway 1/High- way 218 interchange · Newport Ridge, a 25.5 acre, 12-1ot residential subdivision on Newport Road, 1/4 mile east of its intersection with Prairie du Chien · Galway Hills, Parts Three and Four, a 27.77 acre, 78-1ot subdivision south of Galway Drive and east of Highway 218 · Village Green, Part XIV, a 3.09 acre, 1-lot residential subdivision on the north side of Village Road · Extension of the preliminary plat for Hunters Run, Part 8 north of Rohret Road · VV~ndsor Ridge, Parts Seven and Eight, a 22.05 acre, 42 lot residential subdivision north of American Legion Road and west of Taft Avenue · Meadow Ridge, Part Two, a 4-lot residential subdivision east of North Dubuque Street and north of Bjaysville Lane Subdivisions: 9 Recommendations for Final Plat Approval · Boyrum Subdivision, Part 4, an 11.67 acre, 3-lot commercial subdivision south of Highway 6 between Boyrum Street and Waterfront Drive · Walden Wood, Part 9, a 3.01 acre, 6-lot residential subdivision on Walden Road west of Mormon Trek Boulevard Dean Oakes Fifth Addition, a 6.25 acre, 14-1ot residential subdivision at the end of Quincent Street, north of Dubuque Road · Kennedy's Waterfront Addition, Part Three, a 31.23 acre, 11-1ot commercial subdivision south of Highway 1 between Gilbert Street and the Iowa River · East Hill Subdivision, a 13.04 acre, 36~1ot residential subdivision north of Muscatine Avenue, west of Dover Street and Perry Court · W.B. Development, a 40.27 acre, 8-lot subdivision south of the Highway l/Highway 218 interchange 36 · Saddlebrook, a 62.59 acre, 4-lot residential subdivision, and Saddlebrook, Lot 4, a 40 acre, 222-1ot manufactured housing park south of Highway 6 and the Bon Aire Mobile Home Lodge · Windsor Ridge, Part Seven, a 8.75 acre, 17 lot residential subdivison north of American Legion Road and west of Taft Avenue · Galway Hills, Part Three, a 21.29 acre, 55-1ot residential subdivision south of Galway Drive and east of Highway 218 Subdivisions: 2 Recommendations for Preliminary/Final Plat Approval · Windsor Ridge-Part Six, a 7.8 acre, 7-lot residential subdivision with two outlots north of Amedcan Legion Road and west of Arlington Drive · Broken Arrow Estates, a 1.88 acre, 3-lot residential subdivision at 3263 Rohret Road Text Amendments: 20 Recommendations for Approval · To create a Histodc Preservation Conservation Overlay Zone · To allow the City to designate and protect histodc landmarks · To allow parking for persons with disabilities within the front yard of a C zone when adja- cent to an R zone · To enact the Sensitive Areas Ordinance · To amend the Weed Control Ordinance · To amend the Grading Ordinance · To repeal the River Corridor Overlay Zone · To amend the Zoning Chapter concerning adult day care, elder family homes, elder group homes and the definition of elderly · To require bicycle parking for commercial and multi-family residential developments · To amend the separation requirements for aboveground storage tanks · To cladfy the definition of time and temperature signs · To allow outdoor storage of certain materials as an accessory use by special exception in the I-1 zone To reference the Parking Facility Impact Fee Ordinance in the off-street parking regulations section of the Zoning Chapter · To allow grading of some previously altered or created protected slopes · To allow outdoor storage of recyclable materials as an accessory use to a recycling pro- cessing facility in an I-1 zone · To allow temporary real estate sales centers in residential zones as provisional uses · To allow trucking terminal facilities as provisional uses in the I-1 zone · To allow small-animal clinics in the CO-1 zone by special exception · To amend the Sensitive Areas Ordinance · To delete specific regulation of political signs and amend regulation of temporary signs Text Amendments: 2 Recommendations for Denial · To allow two roomers per duplex dwelling unit in the RNC-12 zone · To create a Design Review Overlay Zone 37 Vacations: 2 Recommendations for Approval · The alley between St. Clement's Street and St. Matthias' Alley · A portion of Lee Street between River Street and Otto Street Fdnae Area Aqreements: 1 Recommendation for Approval · To establish a boundary between Iowa City and Hills to govem extraterritorial review authority and annexations Fdn(~e Area Rezoninos: 3 Recommendations for Denial · 38.22 acres west of Praide du Chien Road 1/4 north of its intersection with Newport Road NE from A1 to RS · 66 acres east of Scoff Boulevard and north of 420th Street from RS to M1 · 20.03 acres south of the Iowa City Airport and west of South Riverside Drive from RMH to M1 Fdnge Area Subdivisions: 5 Recommendations for Approval · Woodland Ridge, Part One, a 55.95 acre, 19-1ot residential subdivision on the east side of Dane Road at its intersection with Osage Street. · Newport Ridge, a 25.3 acre, 9-lot residential subdivision on the north side of Newport Road · Bdtt's First Addition, a 36.73 acre, 2-lot residential subdivision on the west side of Kitty Lee Lane, 1/2 mile north of Highway 1 · Donohoe's Fourth Subdivision, an 11.35 acre, 2-lot commercial subdivision on the south side of Highway 1 at its intersection with Landon Road · River Hill Addition, a 10.3 acre, 2-lot residential subdivision at 4608 Oak Crest Hill Road Other Recommendations: 4 · To approve of the Joint Municipal Design Standards, excluding Part 4 regarding alleys; Part 5, subparts 5.04, 5.05 and 5.11 regarding streets; and Part 9, subpart 9.13 regarding storm water management facilities · To amend the Planning and Zoning Commission by-laws · To review the Floodplain Management Ordinance · To forward a joint statement to City Council on affordable housing from the Planning and Zoning Commission and the Housing and Community Development Commission PLANS FOR FISCAL YEAR 1997 · Consider allowing limited retail sales in the I-1 zone as accessory uses · Review existing tree regulations, especially for parking lots that exceed the minimum required parking spaces · Review definition of awnings · Review regulations of changeable copy, portable signs and projecting signs · Consider restricting the extent of residential uses allowed in the C1-1 zone · Review the South Area Study · Review the RS-12 zoning in the vicinity of Foster Road · Review development ordinances for barriers to affordable housing 38 · Review subdivision regulations, including design provisions · Develop an entranceway overlay zone · Develop a bonus system to promote better design, more pedestrian use and reduction of parking in the CN-1 zone · Amend the RM-12 zone to allow limited commercial uses by special exception · Consider provisions to assure neighborhood compatibility for new multi-family buildings in established neighborhoods · Review of performance standards for industrial zones · Conduct land-use study of Near Northside commercial areas · Conduct land-use study in the vicinity of the County Administration Building · Evaluate PRM zoning for consistency with the Near Southside design plan and amend zone as appropriate · Review of requirements for commercial floor area in the CB-5 zone · Review regulations pertaining to satellite dishes per recent legislation COMMISSION MEMBERS George Starr, Chairperson Ann Bovbjerg, Vice Chairperson Lea Supple, Secretary Benjamin Chait Richard Gibson Jane Jakobsen Tom Scott ! 39 RIVERFRONT AND NATURAL AREAS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Riverfront and Natural Areas Commission is charged with protecting, preserving and restoring important environmental features of the community, including woodlands, wet- lands, waterways, and, especially, the Iowa River and its tributaries. Development of the Iowa River Corridor Trail from the Coralville Reservoir to Napoleon Park is a primary focus of the Commission.' The Commission consists of eleven members, five from Iowa City, three from Johnson County, and one each from the City of Coralville, the University of Iowa and the Iowa City Parks and Recreation Commission. While the Riverfront and Natural Areas Commission serves as an advisory body to the City Council, it is actively involved in implementing programs, projects and activities that achieve Commission goals. Additionally, the Commission continues its efforts to create an awareness among all citizens of the importance of the care and preservation of the Iowa River, its tributar- ies and the riverbank, as well as the significance of the preservation and restoration of wood- lands and wetlands in the Iowa City area. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Provided input to the Johnson County Council of Governments regarding the Iowa City Urban- ized Area Long Range Transportation Plan. Participated in developing amendments to the draft Sensitive Areas Ordinance. Two Commis- sion members served on the Committee that developed the ordinance. Participated in a Ralston Creek Cleanup sponsored by the Ralston Creek Watershed Par~ner- ship and New Pioneer Co-op. Continued to advocate construction of the Ned Ashton Gateway Park. Continued river corridor trail development efforts including support of applications for funding of various trail segments. Continued to work with Friends of the Iowa River Scenic Trial (FIRST) on dver trail issues. PLANNED ACTIVITIES FOR FISCAL YEAR 1997 Continue participation in the development of the Sensitive Areas ordinance. Develop community awareness programs concerning tree protection and river safety. Initiate a special recognition award for tree planting/preservation, and organize other promotion- al and informational activities relating to Arbor Day. 41 Continue to support and advocate development of the Iowa River Corridor Trail. Continue to work with FIRST on river trail issues. Review development proposals which impact the riverfront and natural areas. Preparation of press releases of information items by the four committees: Wetlands, Waterways and Trails and Access. COMMISSION MEMBERS Jim Pugh, Chair, Iowa City representative Cortney Daniels, Vice Chair, Iowa City representative Richard Hoppin, Iowa City representative Lod Goet$ch, Iowa City representative Catherine Pugh, Iowa City representative Lee Kuehl, Coralville representative Rex Pruess, Iowa City Parks & Recreation Commission representative Sue Chase, Johnson County representative Nancy English, Johnson County representative Donald P. Otto, Johnson County representative Larry Wilson, University of Iowa representative Woodlands, 42 SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission was established by the City Council and is composed of nine members serving three year terms which may be renewed once. Six Commission members are appointed by the City Council and three by the Johnson County Board of Supervisors. The following duties and powers are assigned to the Commission: to serve in an advisory role to the City Council and Johnson County Board of Supervisors with regard to the needs of the Senior Center;, to make recommendations with regard to policies and programs of the Senior Center; to join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center; to encourage full participation of senior citizens in Senior Center programs and activities; to ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; to serve in an advocacy role with regard to the needs of senior citizens; and to assist the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Authorized expenditures from the Senior Center Gift Fund to finance a portion of the Center's Fourteenth Anniversary celebration and a reception given in honor of ret ring Senior Center Coordinator, Bette Meisel. 2. Encouraged Gift Fund donations. Wrote a monthly column, Commission Comments, for the Senior Center Post. This column offers personal commentary on topics relevant to Senior Center operations or activities. 4. Conducted a campaign to acquire funding for an additional Senior Center staff member. Hosted a volunteer recognition picnic and square dance for approximately 650 volun- teers who contributed nearly 30,000 hours of service. 6. Organized a farewell party for retiring Senior Center Coordinator, Bette Meisel. Met with Steve Atkins to discuss Commission involvement in the selection of a new Senior Center Coordinator. Sent Commission representatives to monthly meetings of the City Council and County Board of Supervisors to provide Senior Center activity and program updates. Wrote Commission Issues, a monthly article for the Senior Center Post outlining issues recently addressed by the Commission. 10. Revised the Senior Center's Operational Handbook. 43 11. 12. 13. 14. Facilitated communication with both the Connection Committee and Council of Elders by sending representatives from the Commission to all the regularly scheduled Connec- tion Committee and Council of Elders meetings. Endorsed recommended elevator modifications to comply with ADA recommendations. Ensured public awareness of Senior Center policies, plans and activities by making sure the Operational Handbook as well as the Commission and Council of Elders minutes were readily available for public review. Assisted in gathering and disseminating information collected from all candidates running for the City Council. This information was subsequently published in the Senior Center Post. 15. 16. 17. 18. Worked collaboratively with Senior Center participants to develop a strategy to renovate and reorganize the Center's woodworking shop. Investigated Senior Center room and equipment usage and made recommendations reflecting participant interest and safety concerns. Organized a Town Meeting in which Senior Center participants were encouraged to express their concerns and ideas for the future. Explored a variety of payment options for salaried Senior Center instructors as well as several scholarship plans that would provide financial assistance to eligible participants who find it difficult to pay class fees. PLANS FOR FISCAL YEAR 1996 Continue to implement established Senior Center Goals. · Participate in the selection of a new Senior Center Coordinator. Spearhead efforts to develop visionary goal statements that will guide the Senior Center into the next century. Continue to support the development of classes, programs and volunteer oppor- tunities that meet the needs and concerns of Johnson County residents ages 55 or older. Seek ways to enhance the ability of present staff members to serve our constitu- ency. Ensure that the Center is a strong community within the Johnson County com- munity characterized by a spirit of open communication and cooperation be- tween the two. Further facilitate open lines of communication between the Senior Center Com- mission, staff and participants. 44 Continue to explore a vadety of building modifications that will maximize the use of Senior Center space and promote participant satisfaction while respecting the historical significance of the building. COMMISSION MEMBERS Fdeda Shannon, Chair *M. Kathryn Wallace, Vice Chair Terri Miller, Secretary *Rufine Anciaux *Joanne Hora Robert Kemp Kenneth Mobily Chevalier A. Monsanto Philip Zell * Appointed by Johnson County Board of Supervisors All other members appointed by the Iowa City Council 45 CITY OF IOWA CITY CITY OF IOWA CITY FY96 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR THE TWELVE MONTHS ENDING JUNE 30, 1996 GENERAL FUND Overview of FY96 Budget @ 6-30-96 The General Fund revenues, expenses and cash position for the twelve months ending June 30, 1996, is summarized as follows: Beginrang Cash 7-1-95 Revenues Expenditures Revenues less Expenditures Ending Cash 6-30-96 FY96 Amended FY96 Actual Percent FY95 Actual Budget @ 6-30-96 Rec'd. Exp. @ 6-30-95 $9,295,974 $9,295,974 $7,268,823 27,483,857 27,403,344 100% 26,636,855 30,516,997 28,161,602 92% 24,609,704 (3,033,140) (758,257) (2,027,151 ) $6~262,834 $.8,537,716 $9 295 974 Percent Rec'd. Exp. 98% 90% Overall, the 6130196 cash balance of $8,537,716 is good compared to the budgeted balance of $6,262.834. The City has the abilit to carryover budget authority from the FY96 to FY97 budget for expenses that were committed at 6-30-96 but not paid 1or or fc expenses that were deferred to FY97. Staff reviewed and approved carryover requests totali~ng $1,181.208 ($105,011 for Censu.~ $57.197 for Commodities; $119,336 for Services and Charges; $444,703 for Capital Outlay and $454.961 for Capital Improvemar Program transtar). Below ~s a summary of how the carryover amendments impact the FY97 budget. Actual Cash Balance 7/1/96 Revenues Expenses Ending Cash Balance FY97 FY96 F"Y97 Originat Budget Amended Budget Carryovers Budget $8,537.716 -- $8,537.716 28.674,132 -- 28.674.132 28,946,242 91,181,208 30,127,450 $8,265,606 $ t, 181,208 $7,084,398 Esbmated cash balance at 6/30/97 as shown in the FY97 through FY99 Financial Pian FY96 General Fund $6,114,509 Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions ~ I ~35.0 -~ I o.o 100% Revenues Expenses 92% Cash Balance Page 1 of 29 FY96 General Fund Revenues Budget to Actual for the Twelve Months Ending 6/30/96 Millions $14.0 $12.0 -~ $10.0 $8.0 $6.0 _~ [] Budget ~ Actual $4.0 $2.0 $0.0 Transf. Empl. Ben. State Funding Fines, Fees Prop. Tax Road Use Tax Serv Chargeback All Other Page 2 of 29 FY96 General Fund Expenditures Budget to Actual by Major Category for the Twelve Months Ending 6/30/96 Millions $20.00 / $11.13 $15.00 $10.00 - '~'" $5.00 ~ Budget ~'] Actual $3.07 $2.S0 $3.45 $0.00 ~ ~ Commodities Capital OuUay Personal Services Charges for Services Transfers Out Page 3 of 29 4th QUARTER REPORT ENDING JUNE 30, 1996 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Budclet Analvsis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $12,760,257 or 99.6% of the FY96 budget of $13,811,139 was received in FY96. Prol3erb/Tax Transfer- Employee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $3,303,994 or 96.7% of the FY96 budget of $3,418,500 were transferred in F-Y96. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Also, the cost of a Forestry position assigned to the public right-of-way is funded from here. Transfers totaling $2,322,345 are 86% of the FY96 budget of $2,704,155. Traffic Engineering required 90% of the FY96 budgeted transfers (unexpended $86,421); Streets required 84% (unexpended $295,389) and 100% of the FY96 budget of $30,855 for Forestry was transferred. Less than 100% of the transfers were needed due to department expenses under budget and to Streets and Traffic expenses which were part of capital improvement projects. State Funding - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat $ amount), and bank franchise tax. Except for the bank franchise tax, the State remits these revenues to the City in two equal installments, one in December and the other in March. State Aid totaling $632,954 is 99% of the FY96 Budget of $636,000 and approximately $2,100 less than last year. Personal property replacement tax totaling $321,117 is 100% of the FY96 Budget of $320,000 and the same as last year at this time. Bank franchise tax totaling $166,037 is 166% of the F'Y96 budget of $100,000 and includes $89,883 of FY95 bank franchise distributed to cities at the beginning of FY96. Chargeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Services chargeback is based on actual use. $104,857 or 99% of the FY96 budget of $1,248,120 was received for FY96. Page 4 of 29 Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, $5 parking fines, and magistrate court fines. Overall, fines, permits and fees total $2,185,084 or 105% of the FY96 budget of $2,073,951. Recreation Fees totaling $634,177 are 88% of the FY96 budget of $717,129 and $26,917 less than last year. Decreased pool revenues due to the cool/wet spring and summer account for the majority of the shortfall. Building Permits and Inspection fees totaling $364,298 are 81% of the FY96 budget of $448,925 and are $75,084 less than what was collected last year. Housing Permits and Inspection fees totaling $145,326 are 118% of the FY96 budget of $123,350 and $23,954 more than the same time period last year, $5 Parking Fines totaling $429,501 are 156% of the FY96 budget of $275,000 and $65,061 more than last year. Magistrate's Court revenues totaling $162,015 are 147% of the FY96 budget of $110,000 and $9,493 more than last year. All other fines, permits and fees totaling $449,767 are 113% of the FY96 budget of $399,547 and $29,996 less than last year. Subdivision inspections (Licenses and Permits category) were $8,222 in FY96 compared to $32,048 in FY95, or $23,826 less than last year. Contractual Services - Overall, contractual services totaling $1,059,113 are 104% of the FY96 budget of $1,018,200. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totaling $728,912 are $23,912 or 3.4% more than the budget of $705,000 and $7,336 more than last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. The Library contract receipts totaled $235,348 and Senior Center was $94,853 for FY96. Hotel/Motel Tax - Revenues totaling $461,445 are 105% of the FY96 budget of $440,000 and $4,812 more than last year. The 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). All Other Income - Other income totaling $1,959,009 is 114% of the FY96 budget of $1713,792. Interest income received is $485,346 or 139% of the budget. State CEBA grant funds of $300,000 for the NCS project, Police grants of $240,11'1 and Library (Reserve, Open Access, Other and Loan Repayment) revenues of $241,116 comprise the majority of all other income received. Overall, general fund revenues totaling $27,403,352 are 99.7% of the FY96 budget of $27,483,857 compared to $26,636,796 for FY95. Page 5 of 29 Expenditures: Overall, actual expenditures totaling $28,161,602 are 92% of the FY96 budget of $30,516,997. This compares to $24,609,704 for FY95. Below is a summary of the actual compared to budget expenditures by category: FY96 F'Y96 FY95 Description FY96 Actual Act. % Actual {'in $1,000s) Bud.qet @ 6-30-96 of Bud.qet @ 6-30-95 Personal Services $17,131 $16,560 97% $15,783 Commodities 992 797 80% 816 Charges for Services 5,864 5,424 92% 4,459 Capital Outlay 3,075 2,50'7 82% 918 Transfers Out 3,346 2,765 83% 2,595 Other 109 109 100% 39 Contingency 0 0 0_°/_o 0 TOTAL 350,517 ~28,162 92._~,% ~24,610 Capital Outlay totaling $2,507,484 is 82% of the FY96 budget of $3,075,433. The F-'Y96 budget includes $1,291,500 for the General Fund share of purchasing the Peninsula property and is included in expenses to date. Contingency was originally budgeted at $376,357 and was increased by $22,145 to total $398,502. The balance at 6-30-96 is $0. The following items totalling $398,502 were amended for by using contingency: · Animal Shelter: ($561) - audio equipment · Building Inspection: ($3,000) - Additional Code Books and training materials needed for public · Central Business District (CBD) ($24,000) - contract for pickup of downtown area, ($3700) - Trailer, (1,730) - Ice Melt Spreader, ($2,120) - Bicycle Racks · Cemetery: ($1,677) - a~phalt repairs, ($2,568) - Plumbing repairs, code compliance, ($1,630) - Sanding Spreader · City Clerk: ($1,500) ~ publications, ($1,196) - File CabinetJBookcase, ($2,625) - Codification Services, ($402) - Photocopier, ($3,624) - Election Costs · City Council: ($7,594) - Council Chambers Presentation Equipment, ($8,052) - Office equipment, ($3,261) - Sesquicentennial banners, ($1,210) - Consulting Services, ($500) - Registration · City Manager: ($450) - Subscriptions, ($13,000) - Labor negotiation costs, ($4,464) - Office furnishings: workstation, file cabinet and storage cabinet, ($18,284) - Computer hardware, Admin. Asst., Asst. City Mgr. · Engineering: ($750) - computer parts, ($5,000) Geographic Information Systems (GIS) training, ($250) - cellular telephone · Finance Admin/Accounting: ($8,000) workstations (3) · Fire Department: ($78,159) - confined space, ($21,531) - Replace Fire Marshal Vehicle · Forestry: ($3,110) - Tree contract, ($3,800) - Landfill charges for tree logs, ($250) - Sesquicentennial project, ($868) - Misc. Repairs · Government Buildings: ($4,685) - automatic openers for Civfc Center lobby, chambers and Police Department doors, ($4,079) - painting, plumbing and electrical repairs · Human Rights: ($15,650) - hire temporary staff and legal research · Information Services Computers ($22,841), Assisted Housing Network (10 P.C.;s) ($50,295) Library: ($15,902) - Carryover FY95 General funding for Library expansion design contract Non-Operational Administration: ($1,517) - Transfer to JCCOG, City share of Rail Study, ($4,800) - Airport Subsidy, ($1,395) - Assisted Housing Fax/Modem Parks and Recreation Admin: ($1,950) - conference table and chairs Page 6 of 29 · Parks: ($3,476) - Sending Spreader, ($4,500) - Mower . Police: ($1,995) - Fax machine for Police Records operations. · Recreation: ($8,549) - Water Backflow Preventor valves, ($3,247). Program supplies ordered in FY95, ($2,800) Air Conditioning Repair/Mercer Park · Senior Center: ($3,600) - Amhitectural services. · PCD Admin/Urban Planning: ($4,000) - historic survey project, ($932) - Waterfront Drive legal description, ($927) - Additional to replace P.C., ($9,225) - I.C. Brochure, Beyond 2000 Vision Statements · Various Divisions: ($3,271) - Chairs Page 7 of 29 CiTY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE 'r~LVE MONTHS ENDING JUNE 30,1996 t00~0 GENERAL FUND RECEIPT TYPE BEGINNING CASH BALANCE 1) PROPERTY TAX 2) TRANSFER: EMPL BENEFITS LEVY 3,4t8,500 3) ROAD USE TAX 2,704,155 MONTH FY96 FY 96 ENDING Y-T-D %REC'DI Y-T-D AMENDED JUN 30, JUN 30, BUDGET SPENT TO JUN 30, BUDGET t9~6 I~6 BALANCE BUDGET 1995 9,296,974 8,967,644 9,295,974 7,26S,823 13,8t1,139 t61,320 13,760,257 50,882 99.6% 13,240,636 279,302 3,303,994 tt4,~06 96.7% 3,223,386 236,432 2,322,345 38t,810 85.9% 2,228,721 TOTAL STATE FUNDING STATE FUNDING: $TATI= AID (fom~rty Municipal 636,000 Atticrance and Liquor Prof~a) PERSONAL PROPERTY REPLACEMENT 320,000 BANK FRANCHISE TAX 100,000 t,066,000 CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK 1,116,120 CITY ATTORNEY CHARGEBACK 60,000 CABLE TV CHARGEBACK 39,000 DOCUMENT/CENTRAL SERVICES 3t,000 TOTAL CHARGEBACKS 6) FINES PERMIl~ & FEES 1,24~,t20 RECREATION FEES 717,129 BUILDING PERMITS & INSPECTIONS 448,926 PARKING FINES- $5 275,000 HOUSING PERMITS & INBPECTIONS 123,350 MAGISTRATES COURT 110,000 LIBRARY FINES 94,000 FOOD & LIQUOR LICEN & PERMITS 74,600 ANIMAL CONTROL SERVICES 72,667 POLICE SERVICES 63,250 GEM,- i ~"RY FEES & CHARGES 30,000 BUILDING & DEVELOPMENT FEES 46,000 LICENSES & PERMFr~ 29,t30 TOTAL FINES PER~ITS & FEES 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICE 2,073,95t 705,000 313,200 1,0t9,200 0 632,g~, 3,046 99.$% 635,071 0 321,tt? -1,tt7 100.3% 320,777 0 166,037 -66,037 t66.0% 957 0 1,t20,t06 -64,t08 106.1% 956,606 93,102 1,114,140 3,97t 99.6% t,046,100 5,172 54,2M 6,716 90.6% 39,652 3,109 39,000 0 100.0% 35,000 3,476 24,564 6,436 79.2% 27,317 104,657 t,2~1,997 19,123 99.7% 1,148,069 81,193 634,1T/ 82,962 80.4% 661,094 30,649 364,29~ 84,$27 81.1% 439,382 32.767 429,~01 -154,501 156.2% 364,,440 9,863 146,326 -2t,976 t17.9% 121,372 14,926 162.0t6 -62.0t6 147.3% 162.622 9,720 120,356 -26,356 128.0% tt3,473 645 78,7~4 .4,t~4 105.5% 76,648 6,379 92,277 -19,710 127.2% 78,322 -1,t35 56,611 -2,261 104.2% 66.057 6,198 36,379 -6,379 12t.3% 50,185 1,462 44,862 1,139 97.5% 60,601 1,420 2t,64~ 7,4~2 74.3% 44,677 192,907 2,186,084 -111,133 t05.4% 2,218,673 0 729.912 -23,912 t03.4% 721,676 0 330,201 -t7,001 106.4% 317,682 t,059,tt3 ,40,913 104.0% 1.039,468 Page 8 of 29 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DMSION FOR THE TIN~LVE MONTHS ENDING JUNE 30, t996 8) S) MONTH FY96 · ' F'Y ~6 ENDING Y-T.D %REC'DI 10000 GENERAL FUND AMENDED JUN 30, JUN 30, BUDGET SPENT TO RECEIPT TYPE BUDGET 1996 1996 BALANCE BUDGET HOTEUMOTEL TAX Y-T-D JUN 30, t905 ALL OTHER INCOME INTEREST INCOME FIRE EQUIP REPLACEMENT RESERVE MISCELLANEOUS RE'~ENUE MON~ES & CREDITS MILITARY CREDIT COMMISSIONS AND CONCESSIONS LIBRARY RESERVE FUNDING LIBRARY-OPEN ACCESS LIBRARY.ALL OTHER INCOME LOAN REPAYMENT-TIF TRANSFERS IN.CABLE LIBRARY.LOAN REPAYMENT CEBA GRANT PARKING FINES TRANSFER TO GF LOCAL GOV'T REIMB-PARKS-J'TPA LOCAL GOVT REIMB-POLICE GRANT-FEMA REIMB-FLOOD GRANT-POLICE-FEDERAL CRIME BILL GRANT$-POUCE/OTHER 440,000 99,380 46t,446 o2t,448 t04.9% 456,633 TOTAL ALL OTHER INCOME 350,000 34,662 466,346 -t36,346 139.0% 392,304 0 0 $0.000 ~4,614 36,152 127,498 -72,684 233.6% 130,622 26,0~0 2,638 26,633 -2,633 110.1% 27,911 11,~00 0 11,S24 .24 100.2% 11,406 4,000 213 3,527 473 66.2*/, 4,274 66,760 4,733 66,790 0 I00.0% 39,600 M,000 O 60,208 ..6,208 0.0% $2,670 64,496 6,029 74,1t9 -9,620 tt4.9% 79,191 34,324 27,682 34,199 125 0.0% 19,636 26,000 2,063 26,000 0 100.0% 26,000 50.000 4,167 60,000 0 t00.0% 28,500 300,000 0 300,000 0 100.0% 636,000 450,000 460,600 460,600 .10,800 t02.4% 472,676 0 0.0% 4,492 10,795 0 19,958 -9,063 0 41,771 0 0 247 `347 0.0% 61,697 ~.271 12,080 144,587 77,684 65.0% 0 0 11,669 75,666 .76,666 0.0% 46,666 GRAND TOTAL REVENUES 1,7t3,792 60t,~08 1,956,001 -245,209 114.3% 2,124,616 27,483,6b"/' 1,679,t06 27,403,344 60,6t3 69.7% 26,636,796 GENERAL FUND EXPENDfTURES BY DM$10N -106,141 .282,040 `366,g53 -206,831 ,362,769 -259,111 0 .238,657 ,366,271 -210,494 -$91,073 -194,171 -706,322 -461,493 -268,630 -70,609 ,6,618 -90,261 .7,,66Q g3% .77,824 -19,341 -266,g07 4,867 102% .233,907 -30,30~ -337,6M -2g,2~g 92°/* -329,444 -2,012 -100,816 -t08,016 48% 0 -25,642 -350,730 -12,029 97% .316,671 -22,793 -232,$25 -26,686 90% -224,312 -43 -609 609 .694 -18,718 -230,519 ,6,338 97% -212,627 -31,774 -369,741 -16,630 96% -344,338 -15,487 -18g,$39 -20,g$5 90% -190,12t · 42,996 -564,205 -26,666 95% .492,854 -16,I~0 -176,120 -19,043 90% -169,247 `38,354 ,674,166 .,.32,136 95% -373,15t .2,143 ..447,1tl -t4,362 97'/, -230,966 -26,627 -264,724 `3,906 99% -236,333 -7,382 -70,691 -18 100% "46,610 (;J I Y COUNCIL CITY CLERK CITY ATTORNEY SPECL~L CENSUS CITY MANAGER HUMAN RELATIONS ADA TASK FORCE FINANCE DEPT. ADMINISTRATION ACCOUNTING & REPORTING CENTRAL PROCUREMENT TREASURY DOCUMENT SERVICES INFORMATION SERVICES RISK MANAGEMENT GOVERNMENT BUILDINGS HUMAN RIGHTS ACTiViTIES Page 9 of 29 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE TWELVE MONTHS ENDING JUNE 30, 1996 FY96 10000 GENERAL FUND AMENDED RECEIPT TYPE BUDGET GENERAL FUND EXPENDYTURES BY D~qsIoN NON.OPI::rf, A I IONAL ADMIN. -4,135,867 PPD DEPT. ADMIN~TRATION .223,004 URBAN PLANNING -225,741 NEIGBORHOOD SERVICES -97,947 NON-GRANT COMM. DEVELOPMEN[ -8t ,734 ECONOMIC DEVELOPMENT -521,541 COMPREHENS~/E PLAN UPDATE -10,090 PLANNING I DEVELOPMENT GRANTS 0 HIST. PRESERV. GRANT-PHAS 0 ARCH/HIST SURVEY GRANT 0 ENGINEERING -~90,687 PUBLIC WORKS ADMINISTRATION .146,72t CBD MAINTENANCE °209,052 ENERGY CONSERVATION -32,026 POLICE DEPARTMENT ADMIN. -287,551 POLICE PATROL -3,134,107 CRIMINAL INVESTIGATION .492,529 RECORDS AND IDENTIFICATION -323,546 COMMUNITY SERVICES BUREAU -192,183 EMERGENCY COMMUNICATIONS 473,513 JO CTY TASK FORCE GRANT FEDERAL CRIME GRANT -312,315 POLICE/DRUG ELIMINATION GRANT FIRE PROTECTION *3435,548 ANIMAL CON'rROL -262,047 HiS DEPARTMENT ADMINISTRATION -200,067 BUILDING INSPECTION -331,79S HOUSING INSPECTIONS -20S,133 FIRE EQUIP REPLACE REBERV 0 TRAFFIC ENGINEERING -926,135 STREET SYS MAINT -1,5t 5,78~ FORESTRY OPERATIONS -234,11 CEMt: ] t:RY -197,595 RECREATION -t,901,303 PARKS -1,211,939 LIBRARY -2,752,1~4 PARKS & REC DEPT. ADMIN. -1M,941 SENIOR CENTER `497,462 LIBRARY EQUIP. REPL. RESERVE -12,900 PARK LAND ACQUISITION RESERVE -141,374 LIBRARY PUBLIC ACCESS RESERVE -8,502 COMPUTER REPLACEMENT .35,000 PARK LAND DEVELOPMENT RES -12,000 TOTAL EXPENDITURE MONTH FY96 ENDING Y-T.D %REC'D/ JUN 30, JUN 30, BUDGET SPENT TO 1996 199~ BALANCE BUDGET Y-T-D JUN 30, 1995 76,$93 -3,627,496 -306,371 93% -2,570,453 -11,757 -213,261 .9,743 96% -165,594 -16,233 -204,406 -21,335 91% -180,985 -16,436 -86,072 -11,875 66% -63,155 · 2,895 -61,?M .19,948 78% -58,256 -6,943 `496,896 -24,653 96% -756,374 0 -2,003 -8,097 20% -2,034 -2,570 -2,~0 2,570 0 0 0 0 -4,354 0 0 0 -2,974 -42,065 .429,422 -161,t65 73% .373,097 -11,116 -134,6M -12,137 92% -135,185 -20,236 .I~4,399 -54,693 74% -1~4,60t -3,338 -30,693 .t,333 96% -25,005 -23,591 -276,263 -11,286 96% .286,7-53 -228,769 -2,999,465 .134,642 96% -2,790,225 · 34,248 .417,199 -75,630 85% .466,206 -25,973 -24~,3M -7S,1§2 77"4, -248,159 -19,~49 .196,5t2 4,329 102% 476,387 -35,8~6 .464,004 -9,509 98% .462,525 -4,118 ~0,570 60,670 -2,657 -13,7M *334,279 21,964 107% 0 0 0 0 -4,800 · 400,422 -3,3M,935 .78,613 98% -3,066,610 -34,143 -238,336 -23,709 91% -202'276 · 13,196 -174,507 .25,280 87% -173,833 -26,175 .313,263 -t8,542 94% *302,743 · 15,283 -198,960 -S,173 9~% -159,261 0 0 0 -t36,695 · ~0,962 -786,9t? .140,22t 85% -745,960 -116,040 -1,522,775 -293,013 84% .1,532,394 -29,516 -231,045 -3,074 99% -174,063 · t8,044 -1~0,~05 -7,093 96% 474,622 · 150,247 -1,763,610 -137,693 93% .1.67fi,484 -128,012 -904,~49 -306,990 75% -693,996 -242,309 -2,740,614 .11,370 100% -2.569,912 · 11,999 -t52,736 -6,205 96% -145,495 .46,347 .452,179 .45,283 91% -416,765 -1,048 -12,050 ~$0 93% -11,447 -833 -97,569 .43,505 69% -t 5,$00 0 -~,~02 0 100% -391 0 -22,866 -12,114 65% -24,229 0 0 -12,000 0% 0 -30,$t6,997 -2,096,034 -28,161,602 -2,355,395 92.3% -24,609,704 .41S,928 -7M'258 -2'274,982 8,637,716 8,~37,715 -2,274,852 NET RECEIPTS OR EXPENDITURES -3,033,140 ENDING BALANCE 6,262,834 2,027,092 9,295,9t5 Page 10 of 29 Enterprise Funds: Parking Fund Wastewater Treatment Fund Water Operations Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 11 of 29 ENTERPRISE FUNDS NOTES JUNE 30, 1996 Below is a summary by fund of the FY96 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. Parki.n;i Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budqet @ 6-30-96 Budqet @ 6-30-95 Beginning Cash Balance $1,662 $1,662 $1,254 Revenue 3,096 3,218 104% 3,468 Expenses -3,659 -3,521 96% -3,061 ENDING CASH BALANCE $1f099 .~1f359 ~1~662 6-30-95 Actual % to Total FY95 Actual 100% 100% Overall, the June 30, 1996, cash balance of $1,359,230 is good. Revenues totaling $3,218,110 are 104% of the FY96 budget of $3,095,851. They are $249,869 less than the same time period last year. Below is a schedule comparing revenue by type for the twelve months ending June 30, 1996, and 1995. DESCRIPTION $3 FINES INTEREST ON/OFF STREET METERS PARKING LOT PERMITS RAMP PERMITS CAPITOL ST RAMP DUBUQUE ST RAMP CHAUNCEY SWAN RAMP - METERED OTHER REVENUE Total Parking Revenues FY96 FY95 12 Mos. Actual as a 12 Mos. Actual % of $ Actual Actual @ 6-30-96 FY96 Budget @ Less @ 6-30-95 FY96 BUDGET 3-31-96 Bud.qet 472,676 460,800 450,000 102% 10,800 252,871 268,974 240,000 112% 28,974 607,595 610,528 615,000 99% -4,472 109,517 107,873 116,500 93% -8,627 246,672 191,503 190,000 101% 1,503 955,862 995,365 900,000 111% 95,365 354,334 396,910 415,000 96% -18,090 63,631 69,502 64,000 109% 5,502 404~820 116,655 105 351 111% 111304 3,467,978 3,218,110 3,095,851 104% 122,259 Parking Fines totaling $460,800 are 2% or $10,800 more than the FY96 budget of $450,000 and are $11,876 less than last year. Interest income totaling $268,974 is 112% of the FY96 budget of $240,000 and $16,103 more than last year. On/Off Street Meter revenue totaling $610,528 is 99% of the F'Y96 budget of $615,000 and $2,933 more than last year. Parking Lot Permit revenue tolallng $107,873 is 93% of the FY96 budget of $116,500 and $1,644 less than last year. Ramp permit revenue totaling $191,503 is 101% of the FY96 budget of $190,000 and $55,169 less than last year. Revenue is lower than last year because fewer permits were made available in the Capitol Street Ramp. Capitol St. Ramp revenue totaling $995,365 is 11% more than the FY96 budget of $900,000 and $39,503 more than last year. Dubuque St. Ramp revenue totaling $396,910 is 96% of the FY96 budget of $415,000 and $42,576 more than last year. Page 12 of 29 Expenses totaling $3,520,607 are 96% of the FY96 budget of $3,658,576. Transfers totaling $2,118,715 are 100% of the FY96 budget of $2,120,197. Actual transfers include $1,093,521 to the Debt Service Reserve, $450,000 to the Parking Improvements Reserve, $460,800 ($3.00 fines) to general fund and $90,000 to Transit. Staff reviewed and approved a total of $82,714 of budget carryovers from FY96 to FY97, $50,945 for expenditures and $31,769 for transfers-out. Due to the larger than anticipated 6-30-96 fund balance this should not significantly impact the FY97 budget. Wastewater Treatment Fund- FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud~ @ 6-30-96 Bud.qet @ 6-30-95 Beginning Cash Balance $3,183 $3,183 $1,918 Revenue 9,059 9,131 101% 7,846 Expenses -8t418 -7f319 87% -6~581 ENDING CASH BALANCE ~3a824 .~4~995 ~3a183 Overall, the June 30, 1996, cash balance of $4,995,409 is good. Revenues totaling $9,131,183 are 101% of the FY96 budget of $9,058,691. Wastewater Fees totaling $8,433,730 are 99% of the FY96 budget of $8,539,091 and $1.69 million more than last year at this time due to the March 1, 1995 and 1996 rate increases and the change to monthly billing in July, 1995. Interest income totaling $572,957 is 126% of the FY96 budget of $455,000 and $22,027 more than last year Expenses totaling $7,318,490 are 87% of the FY96 budget of $8,417,736. Operating expenses totaling $2,634,786 are 84% of the FY96 budget of $3,118,358. Capital Outlay totaling $149,505 is 36% of the FY96 budget of $421,148. Debt Service funding totaling $4,683,705 is 88% of the FY96 budget of $5,299,378. Staff reviewed and approved $212,328 in camjovers for expenditures (mostly capital outlay) and $4,957 in carryovers for trensfers-out or a total of $217,285 from FY96 into FY97. Due to the larger than anticipated 6-30-96 fund balance this should not significantly impact the FY97 budget. Water Ol~ratlng Fund- FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1.00Os) Budget @ 6-30-96 Bud.qet @ 6-30-95 Beginning Cash Balance $2,393 $2,393 $1,924 Revenue 5,033 5,401 107% 4,122 Expenses -4~902 -4~563 93% -3f653 ENDING CASH BALANCE ~2f524 ~3~231 $2f393 Overall, the June 30, 1996, cash balance of $3,230,925 is good. Revenues totaling $5,400,822 are 107% of the FY96 budget of $5,033,100. Water fees totaling $5,120,410 are 107% of the FY96 budget of $4,808,100 and $1,207,963 more than last year due to the March 1, 1995 and 1996 rate increases and the change to monthly billing in July, 1995. interest income totaling $248,447 is 142% of the FY96 budget of $175,000. Expenses totaling $4,563,193 are 93% of the FY96 budget of $4,902,071. Page 13 of 29 Operating expenses totaling $3,319,566 are 92% of the FY96 budget of $3,616,762. Debt Service and other transfers totaling $1,243,626 are 97% of the FY96 budget of $1,285,309. Staff reviewed and approved $299,329 in carryovers for expenditures and $51,646 in carryovers for transfers-out or a total of $350,975 from FY96 into FY97. Due to the larger than anticipated 6-30-96 fund balance this should not significantly impact the FY97 budget. Refuse Collection Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud.qet @ 6-30-96 Bud.qet @ 6-30-95 Beginning Cash Balance $361 $361 $298 Revenue 1,752 1,837 105% 1,762 Expenses -1 ~907 -1 t834 96% -1,699 ENDING CASH BALANCE $ 206 $364 ~, FY96 revenues totaling $1,836,597 are 105% of the FY96 budget of $1,752,000. Refuse and cureside recycling fees totaling $1,705,735 are 104% of the FY96 budget of $1,647,000 and $52,975 more than last year. Yardwaste bag sales totaling $93,317 are 104% of the FY96 budget of $90,000 and $398 more than last year. Expenses totaling $1,833,918 are 96% of the FY96 budget of $1,907,102. Staff reviewed and approved $11,249 in carryovers for expenditures from FY96 into FY97. This should not significantly impact the FY97 budget. Landfill Operations Fund * FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 6-30-96 Budqet @ 6-30-95 Beginning Cash Balance $2,072 $2,072 $1,610 Revenue 3,560 3,474 98% 3,945 Expenses -4,378 -4~113 94% -3~483 ENDING CASH BALANCE $1~253 ~1~433 ~2~072 Overall, the June 30, 1998, cash balance of $1,433,217 is good. FY96 revenues totaling $3,474,003 are 98% of the FY96 budget of $3,560,000 and $470,802 less than the same time last year. Landfill tipping fees totaling $3,304,422 are 95% of the FY96 budget of $3,480,000. Interest revenues total $107,412 and are 134% of the FY96 budget of $80,000. Sale of recycled materials totaled $61,218 and is $48,019 less than last year. Expenses totaling $4,112,450 are 94% of the FY96 budget of $4.378,402 and includes a $900,000 transfer from operations to reserve. Staff reviewed and approved $7,541 in carryovers for expenditures from FY96 into FY97. This should not significantly impact the FY97 budget. Page 14of29 In addition, staff reviewed and approved $1,094,706 in carryovers for transfers-out from the Landfill Improvement Reserve for capital improvement projects. Aimoft Oi3eratlon - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud,qet @ 6-30-96 Bud,qet @ 6-30-95 Beginning Cash Balance $14 $14 $37 Revenue 259 258 100% 322 Expenses -277 -25.__.~8 93% -344 ENDING CASH BALANCE $-4 ~14 $14 Revenues totaling $257,915 are 100% of the FY96 budget of $259,110. Hangar rental totaling $124,987 is 107% of the FY96 budget of $116,500. General Fund subsidy totaling $126,328 is 93% of the FY96 budget of $135,610. Expenses totaling $257,949 are 93% of the FY96 budget of $276,971. Operating expenses totaling $163,887 are 88% of the FY96 budget of $186,648. Transfers out for Capital Projects, Debt Service Funding and Loan Repayroents totaling $94,062 are 104% of the FY96 budget of $90,323. Staff reviewed and approved $9,417 in carryovers for expenditures and $2,657 in carryovers for transfers-out from FY96 into FY97. This should not significantly impact the FY97 budget. Mass Transit Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud,qet @ 6-30-96 Budf:let @ 6-30-95 Beginning Cash Balance $223 $223 $122 Revenue 3,224 2,987 93% 2,991 Expenses -3~205 -2,929 91% -2,890 ENDING CASH BALANCE ~242 ~281 $223 Revenues totaling $2,986,993 are 93% of the FY96 budget of $3,224,296. Transit fees totaling $639,125 are 99% of the FY96 budget of $645,000 and $13,041 less than last year. Federal UMTA monies totaling $264,992 are 76% of the FY96 budget of $350,260. State grant revenue totaling $277,074 is 124% of the FY96 budget of $223,390 and $19,933 roore than last year. The General and Parking Fund subsidies totaling $1,760,916 are 90% of the FY96 budget o! $1.966,146. Expenses totaling $2,929,072 are 91% of the FY96 budget of $3,205,508. Staff reviewed and approved $105,899 in carryovers for capital outlay expenditures from FY96 into FY97. 90% of this will be funded from federal grant funds. The remaining 10% should not significantly impact the FY97 budgel. Page 15 of 29 FY96 Parking Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $4.000 ~-~--~- I ~ Budget $3.500 --~ ' 104% 96% Actual $3.000 $2.500--~ $2.000 $1.500 $1.000 $0.500 $0.000 Revenues Expenses Cash Balance $10000 FY96 Wastewater Treatment Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions 101% [] Budget [] Actual $8.000 87% $6 000 ~--'~' $4.000 .... --~ $2.000 ~-~- $0.000 Revenues Expenses Page 16 of 29 Cash Balance FY96 Water Operations Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $6.000 ~/~ $5.000 /~ $4.000 07% Budget [] Actual 93% $3.000 $2 000 $1 000 $0 000 Revenues Expenses Cash Balance $2.000 -~ $1.837 FY96 Refuse Collection Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions i ~ Budgel L~ Actual 105% /~ $1.500 96% $1.000 $0500- / ~' " $0.000 ~ Revenues Expenses Page 17 of 29 $0.206 Cash Balance FY96 Landfill Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $5.0 ~J : Budget ~ Actual 94% 98% I $3.0 $2.0 $1.0 $0.0 Revenues Expenses Cash Balance FY96 Airport Operations Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Thousands J i ~ Budget ~-_~ Actual $300 · : ~22;?~__~ $250 99% $200 $150 $100 Revenues Expenses Page 18 of 29 Cash Balance FY96 Mass Transit Op, Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $3.500 $3.ooo $2.5oo $2.0o0 $1.5oo $1.ooo $0.500 $o.ooo [] Budget [] Actual $0.242 I I I Revenues Expenses Cash Balance Page 19 of 29 Other Funds: Debt Service Fund Broadband Telecommunications Fund JCCOG General Fleet Maintenance Equipment Replacement Fund Central Supply and Print Road Use Tax Fund Employee Benefits Fund Page 20 of 29 Debt Service Fund OTHER FUND NOTES JUNE 30, 1996 FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 6-30-96 Bud.qet @ 6-30,95 Beginning Cash Balance $530 $530 $266 Revenue 4,882 4,804 98% 3,796 Expenses ~ -4,693 99% -3,532 ENDING CASH BALANCE $689 $641 ~ 530 Revenues totaling $4,804,160 are 98% of the FYg6 budget of $4,882,023. Property taxes (budget of $2,544,714) account for just under 53% of budgeted revenues. $2,534,823 or 100% of the properly tax budget was received as of 6-30-96. Transfers-in from other funds (budget of $2,269,082) and interest ($66,227) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their share of debt service. Actual transfers occur only when principal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). Transfers-in totaling $2,223,531 or 98% of the FY96 budget of $2,269,082 was received as of 6-30-96. Expenditures totaling $4,693,191 are 99% of the FY96 budget of $4,723,144. Broadband Telecommunicatlon!~ Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual Jin $1,000s) Budqet @ 6-30-96 Bud.qet @ 6-30-95 Beginning Cash Balance $133 $133 $190 Revenue 297 476 160% 307 Expenses -374 -380 102% -364 ENDING CASH BALANCE $56 $229 $133 Revenues totaling $475,913 are 160% of the FY96 budget of $297,000. The largest revenue source is from the cable franchise fee (budget of $290,000). The cable franchise fee is 5% of cable company revenues and is remitted quarterly. Franchise Fee revenues totaling $309,343 are 107% of the FY96 budget of $290,000. In addition revenues totaling $21,841 have been received for a fifty cent pass-through fee which Is remitled monthly. This fee was first received in March 1996. The City also received $114,970 from the cable company which the City then disburses to the non-profit organization which programs the public access channel (currently PATV). A one-time fee of $200,000 was received from the cable company in conjunction with the close and renewal of the franchise agreement and is in a refrenchising reserve fund. Expenses totaling $379,805 are 102% of the FY96 budget of $374,174. Staff reviewed and approved $426 in carryovers for expenditures from FY96 into FY97. This should not significantly impact the FY97 budget. Page 21 of 29 Johnson County Council of Governments FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud,qet @ 6-30-95 Budclet @ 6-30-95 Beginning Cash Balance $14 $14 $27 Revenue 338 293 87% 287 Expenses -338 -299 88% -300 ENDING CASH BALANCE $14 $8 $14 Revenues totaling $293,421 are 87% of the FY96 budget of $338,790. Funding from other local governments totals $77,711 or 98% of the budget of $79,093. $60,007 or 86% of the FY96 budget of $69,731 for state/federal funding was received. The JCCOG fund operations were under budget therefore 100% of the budgeted transfers were not needed to support JCCOG. $73,562 of the budget of $94,966 for General Fund subsidy was transferred; $49,833 of the Road Use Tax budget of $62,000 and $30,250 of the budget of $33,000 from the Landtiff Surcharge Reserve fund were transferred in FY96. Expenses totaling $299,403 are 88% of the FY96 budget of $338,463. Staff reviewed and approved $2,571 in carryovers for expenditures from FY96 into FY97. This should not significantly impact the FY97 budget. General Fleet Maintenance FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud.qet @ 6-30-96 Budget @ 6-30-95 Beginning Cash Balance $75 $75 $219 Revenue 1,346 1,167 87% 1,035 Expenses -1 ~398 -1 ~315 94% . -1,179 ENDING CASH BALANCE $23 ~ $75 This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs. The Fund balance for this division is $-73,000 and is being monitored very closely by Finance and Pubhc Works Administration to ensure that operating chargeback rates are adequate to generate a positive fund balance and that operational expenditures remain aligned with revenues. Approximately $30,000 of the $73,000 negative fund balance should be received through accounts receivable from other local governments for fuel services provided by the City of Iowa City. Revenues totaling $1,1 67,177 are 87% of the FY96 budget of $1,346,000. Chargeback revenues totaling $791,893 are 97% of the FY96 budget of $815,000 or $23,107 less than budget. This is $136,802 more than last year. The revenues for 'Reimbursement of Expenses" totaling $368,839 are 70% of the FY96 budget of $525,000 or $156,161 less than budget. Approximately $30,000 of the $156,161 will be received in FY97 as noted above. The remainder of the short/all is due to less direct repair costs charged to Police, Fire and Transit than were anticipated In the FY98 budget. Expenditures totaling $1,315,141 are 94% of the FY96 budget of $1,397,964. Staff reviewed and approved $34,907 in carryovers for from FY96 into FY97 for purchase orders issued as of 6-30-96. This amount will be considered in monitoring the FY97 budget to establish a sufficient fund balance. Page 22 of 29 E¢lul~ment Re131acement Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) BUd;let @ 6-30-96 Bud,qet @ 6-30-95 Beginning Cash Balance $1,789 $1,789 $1,524 Revenue 795 924 116% 1,313 Expenses -1 ~064 -359 34% -1,048 ENDING CASH BALANCE $1,520 ~2~354 91~789 This fund accounts for the majority of all City purchases for vehicles. Revenues to replace existing rolling stock are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Revenues totaling $923,542 are-116% of the FY96 budget of $795,000. Chargebacks to all departments totaling $789,391 are 113% of the FY96 budget of $700,000. Expenses totaling $358,833 are 34% of the FY96 budget of $1,064.225. Only 32% of the FY96 capital outlay budget of $1,027,214 was expended in FY96. Staff reviewed and approved $539,890 in carryovers for capital expenditures I'rom FY96 into FY97. This should not significantly impact the FY97 budget due to the unexpended capital budget and fund balance from 6-30-96. Central Servlcee - FY96 FY96 FYg5 Description FY96 Actual % of Actual (in $1,000s) Budqet @ 6-30-96 Budget @ 6-30-95 Beginning Cash Balance $243 $243 $214 Revenue 614 612 100% 551 Expenses -692 -614 89% -52_.__~2 ENDING CASH BALANCE $165 $241 ~ This fund accounts for the centralized pumhase of supplies, in-house printing, radio maintenance and the purchase/lease of City-wide copier machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copier use and radio repairs. Expenses are in line with the budget except for capital outlay. Only $37,549 of the capital outlay budget of $139,108 has been spent to date. Road Use Tax Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Budget @ 3-31-96 ~d,qet @ 6-30-95 Beginning Cash Balance $4,136 $4,136 $3,646 Revenue 3,927 4,233 108% 3,797 Expenses -5~612 -3,432 61% -3,307 ENDING CASH BALANCE ~2~451 ~ $4a136 Page 23 of 29 Revenues totaling $4,232,587 are 108% of the FY96 budget of $3,926,900. State Road Use Tax (RUT} revenue is budgeted at $63.61 per capita. Actual RUT revenue for FY96 totals $3,990,755 or approximately $66.80 per capita. The balance of revenue comes from interest income. Expenditures include transfers to the General Fund for the net operating cost of the Streets and Traffic Engineering Divisions. Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. The General Fund also receives a transfer in of $30,855 from this fund for reimbursement for the budgeted salary and benefits of one Forestry Division maintenance worker assigned to maintain forestry aspects along the public right-of-way. The City portion of support for JCCOG transportation is funded from here, budget of $62,000. Transfers out also include funding of applicable streets related capital improvement projects (ClPs). Actual transfers to Traffic Engineering totaling $777,579 are 90% of the FY96 budget of $864,000. Actual transfers to Streets totaling $1,513,911 are 84% of the FY96 budget of $1,809,300. Subsidy to JCCOG totaling $49,833 is 80% of the FY96 budget of $62,000. Subsidy to Forestry totaling $30,855 is 100% of the FY96 budget of $30,855. CIP transfers totaling $1,057,992 are 37% of the FY96 budget of $2,843,979. Carryovers totaling $1,865,976 for transfers to fund capital improvement projects were approved. Below is a summan/of how it will impact the FY97 budget. FY96 Budget FY97Amended Description FY97 Carryover Budget (in $1,000s) Bud,qet to FY97 Actual beginning cash 7/1/96 4,937 $0 $4,937 Revenue 4,100 0 4,100 Expenses 4~356 -1,867 -6~223 ENDING CASH BALANCE ~ ~1~867 ~_2j814 Estimated cash balance at 6/30/97 as shown in the FY97 through ~;1 ~606 F'Y99 Financial Plan: Employee Benefit~ Fund - FY96 FY96 FY95 Description FY96 Actual % of Actual (in $1,000s) Bud,qet @ 6-30-96 Budget @ 6-30-95 Beginning Cash Balance $483 $483 $477 Revenue 3,798 3,797 100% 3,414 Expenses -3~598 -3~459 96% -3~408 ENDING CASH BALANCE ~683 $821 ,~6~095 Revenues totaling $3,796,514 are 100% of the FY96 budget of $3,798,280. Property tax budgeted revenues are approximately 77% of the FY96 budget. $2,897,798 or 100% of the FY96 property tax revenue budget of $2,908,280 was received. The majority of property revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. Page 24 of 29 $78,540 was received from the Universtry of Iowa Fire Contract. 100% of the FY96 budget of $200,000 was received from the General Fund to be used in FY2000 for a 27th pay period in that year. 100% of the FY96 budget of $595,000 was transferred in from the Pub!ic Safety Reserve. Expenses totaling $3,458,828 are 96% of the FY96 budget of $3,598,338. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund, including the emp!oyer share of FICA, IPERS, Police/Fire Pension, health premiums, life premiums and workers compensation. Canyovere totaling $21,899 for open purchase orders were approved and will not significantly impact the FY97 budget. Page 25 of 29 FY96 Debt Service Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $5.000 ~1 ! [] Budget [] Actual $4.000 $3.000- $2.000 $1.000 - $0.000 Revenues Expenses Cash Balance FY96 BTC Operations Fund Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Thousands $500~ -'~-~ ~----' .... 1600/'0 [ ~ Budget ~ Actual ] 102% $3O0 $200 $100 $0 Revenues Expenses Cash Balance Page 26 of 29 $350 $300 FY96 JCCOG Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Thousands ~ Budget [] Actual 89% $200 $150 $100 $50 $0 Revenues Expenses Cash Balance FY9$ General Fleet Maintenance Budget to Actual Comparison for the Twelve Months Ending 6/30/96 $1,400 $1,200 $1,000 $800 $600 $400 $200 $o ($200) Thousands 94%1 ~ Budget I~ Actua~ Revenues Expenses Cash Balance Page 27 ef ;.).9 FY96 Equipment Replacement Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions $2.000 · $1.500 -r $1.ooo .~ $0.500 .l~ 116% '-T ~ Budget ~ Actual 34% 150.3691 $0.000 ~' , ..... I Revenues Expenses Cash Balance FY96 Central Supply & Print Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Thousands $700~ $600 $500 ...... $400 $30O $200 $100 -~-~'" $0 Revenues 99% Expenses Page 28 of 29 Cash Balance FY96 Road Use Tax Budget to Actual Comparison for the Twelve Months Ending 6/30/96 Millions ~.ooo ~ .... [ ~ B~dget © Act. a, $5.000 '~~ $4 000 $3.000 $2.000 $1.000 108% $0 000 Revenues Expenses 61% Cash Balance FY96 Employee Benefits Budget to Actual Comparison for the Twelve Months Ending 6/30/96 $4,000 Thousands ~ loo% $3,500 $3,000 $2.500 $2,000 $1,500-i $1,000 ~ $500 ',,-~--- $0 Revenues Budget L~ Actual -96%. Expenses Page 29 of 29 Cash Balance IOWA CIYY CLERR p. ~ of 3 Don Sehr, Chairperson Joe Bolk¢om Charles D. Duffy Stephen P. Laeina Sally Slutsman BOARD OF SUPERVISORS S~plember 24, 1996 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda ~-~ r,~ 2. Rexflew of the formal minutes of Septcnnber 19th. 3. Business from the County Engineer. a) Discussion re: Tree. b) Other reopenhag Muscatine County line bridge near Lone 4. Business from the Board of Supervisors. a) Letter from Bill Green, State Archaeologist re: letter of support from the Board of Supervisors for archaeological work along Sand Road south of Iowa City/discussion. b) Discussion re: request of a $5,000.00 grant from Heritage Area Agency on Aging to cover cost of medical trips provided by S.E.A.T.S. c) Discussion re: infom~al meeting for the week of November 3rd. (Carol) d) Discussion m: FY 98 budget directions for department heads. e) Reports Other 5. Discussion from the public. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX:(319)356-6086~n~ Agenda 9-24-96 Page 2 6. 2:00 p.m. - 3:00 p.m. - Department Head Meetin~ a) Discussion m: designation of Mercy Occupational Health Program for on the job injuries. b) Discussion re: Video on Governmental Service Television Network (GSTN). This is a video-based training program designed for local government staff. c) Presentation of information on Johnson County/discussion. d) Presentation from League of Women Voters on County Government/discussion. e) Discussion re: Family Medical Leave Act. f) Reports/updates from Department Heads. g) Other 7. Recess. City of Iowa City MEMORANDUM Date: To: From: Re: September 19, 1996 City Council Naomi J. Novick, Mayor September 24 Info Packet The Iowa City Water Department has placed 3 copies of a video tape on the new Safe Drinking Water Act in the Cable TV department. If a Council Member wants to see it, a tape ran be borrowed. Carol Sweeting said it is worthwhile viewing, She will also have it run on Channel 4 several times. tp4-3 521 Kirkwood Avenue Apt. 8 · Iowa City, IA 52240-4741 · (319) 338-8044 Naomi Novick 306 Mullin Ave. Iowa City, IA 53346 September 17, 1996 Dear Ms. Noviek, I am writing as a concerned voting citizen o£Iowa City to support the effort to regulate pigeon coops. I am fi'iends with Mar), Ann Rasmussen and Steven V~astos and it is clear to me that the pigeon coop kept by Mr. Seydel is a health hazard. Given that so many other cities have prohibited large coops I am surprised that this has been allowed to go on. I care about the health of Mary Ann, Steven, and their young daughter. I hope the you will help and support the prohibition or ]east the regulation of pigeons coops in Iowa City. Sincereely, Sara Kimble 18 Forest Glen Iowa City, IA 52245 Mayor Naomi Novick 306 Mullin Avenue Iowa City, IA 53346 Dear Mayor Novick: I am writing in support of the proposal to limit the size of pigeon coops within residential areas of Iowa City. The danger to humans of high concentrations of pigeon antigens or bacteria is now well documented. The owners of such coops voluntarily submit themselves to the risks, but their neighbors have no choice. In the case of my friend Mary Ann Rasmussen, the result of such involuntary exposure has already proved costly in medical bills and if allowed to continue will surely be seriously detrimental to her health. Is it not the duty of City Council to take some remedial action here before the situation becomes even more serious? Surely you and your colleagues will not continue to allow such a practice within the area of your responsibility. Even if Ms. Rasmussen and her family are forced to sell their home and move, the problem will not go away but rather increase as the next family is infected with this life- threatening disease. I strongly urge you exercise your duties and prohibit such a threat to the health of this neighborhood. incerely, Margery \ September 20, 1996 Ms. Naomi Novick Mayor of Iowa City Civic Center 410 E. Washington Street Iowa City, IA 52240 Dear Ms. No'¢ick: On Thursday afternoon, October 3, at 3:30 P.M., Dr. Mark Musick will give a lecture at ACT entitled "Getting Educational Standards Right." Dr. Musick is President of the Southern Regional Education Board in Atlanta, Georgia. Dr. Musick's lecture is open to the public and will be held in the cafeteria of the ACT Lindquist building. We at ACT would appreciate your disseminating the attached announcement to your staff and others who might be interested. Thank you. Sincerely, Richard Sawyer Asst. Vice President Measttrement and Statistical Research RS/sjl Enclosure 2201 North Dodge Street, P.O. Box 168 !owa City, Iowa 52243 (319) 337-1000