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Home My WebLink About2004-09-23 Info Packet ,: 1 !~~~'t ~... -"".~ CITY COUNCIL INFORMATION PACKET .....~ September 23, 2004 CITY OF IOWA CITY www.icgov.org I SEPTEMBER 28 WORK SESSION ITEMS I IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from City Attorney, Assistant City Manager, Chief of Police: Evaluation of Under-19 Ordinance and other efforts to reduce access to and use of alcohol by people under legal age I MISCELLANEOUS ITEMS I IP3 Letter from Beverly Weismann to the City Manager: College Street Water Line Replacement Project I PRELIMINARY DRAFT/MINUTES I IP4 Public Library Board of Trustees: August 26, 2004 IPS Scattered Site Housing Taskforce: August 16, 2004 IP6 Scattered Site Housing Taskforce: August 30, 2004 IP7 Public Art Advisory Committee: September 2, 2004 IP8 Economic Development Committee: September 2, 2004 I ~ ¡ !:~~~tt City Council Meeting Schedule and ::-~ ",~, D!L]. .....,.......I.L. Work Session Agendas CITY OF IOWA CITY www.icgov.org · TUESDAY, SEPTEMBER 28 Emma J. Harvat Hall 6:30p-8:30p Special Formal Council Meeting . Separate Agenda Posted Special Council Work Session -Alcohol Issues . Public Input (end at 7:45p) I TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY, OCTOBER 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 5 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, OCTOBER 18 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 19 Emma J. Harvat Hall 7:00p Formal Council Meeting · MONDAY, NOVEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 2 Emma J. Harvat Hall 7:00P Formal Council Meeting · MONDAY, NOVEMBER 15 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 16 Emma J. Harvat Hall 7:00P Formal Council Meeting · MONDAY, DECEMBER 6 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, DECEMBER 7 Emma J. Harvat Hall 7:00P Formal Council Meeting · MONDAY, DECEMBER 20 Emma J. Harvat Hall 6:30p Council Work Session Cancelled · TUESDAY, DECEMBER 21 Emma J. Harvat Hall 7:00p Formal Council Meeting Cancelled Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters ,! ! CITY OF IOWA CITY ~ -- = -~!t ......- ..... ~~W!i MEMORANDUM ~... _lIIIt" .....~ DATE: 09/22/04 TO: City Council . ~) , FROM: Eleaoo, M. DHkes, C'Y Attomey~ . p[J17 Dale Helling, Assistant City Manager~' .... R.J. Winkelhake, Chief of Police RE: Evaluation of under-19 ordinance and other efforts to reduce access to and use of alcohol by people under legal age A. Under-19 Ordinance The ordinance prohibiting persons under the age of 19 from being on the premises of an establishment whose primary business purpose is the sale of alcohol after 10:00 p.m. took effect on August 1, 2003. By memo of June 4, 2003 staff proposed methods by which to assess whether the under-19 ordinance reduced access to and use of alcohol by persons under 19 years of age. A copy of that memo is attached. As we stated in the memo, the proposed comparisons were of information available to staff and we would not be able to assess the statistical significance of the comparisons. Council approved the proposed methods and indicated its desire to assess the information after the ordinance had been in effect for a year. Please refer to the attached series of bar graphs that illustrate a comparison of '02-'03 data with '03-'04 data, representing the 12 month periods immediately preceding and immediately following passage of the ordinance. In reviewing this information, you may wish to note the following: #1. Total PAULA (Possession of Alcohol Under Legal Age) citations issued in the '03-'04 year were up just over 7%. These numbers reflect a variety of variables having to do with resources available to the Police Department and priorities given to bar checks. They also include 19 and 20 year old offenders. This increase is not significant in evaluating the effects of the "Under 19" ordinance. As noted in the staff memo of 6/4/03, a comparison of the percentages of the total number of charges attributable to those under 19, as opposed to actual numbers, is necessary in order to minimize the effect of different levels of enforcement. #2. Of the total number of PAULA citations, the percent issued to persons under 19 declined in the '03-'04 year by 10.76 percentage points. Since a majority of PAULA citations are issued in licensed establishments, this may indicate some success in reducing the number of minors under 19 in the bars. #3 & #4. The percentage of all PAULA citations issued between 10:00 p.m. and 2:00 a.m., while remaining very high, declined by 5.76 percentage points. The proportion of PAULA citations issued to those under 19 during those same hours declined by 11.59 percentage points. This perhaps indicates that the ordinance has served to slightly decrease the number of under-19 patrons in bars after 10:00 p.m. On the other hand, it may simply reflect a change in their drinking patterns to avoid the greater risk of being in a bar after 10:00 p.m. #5. The instances of arrest for other alcohol-related offenses (public intoxication, open container, OWl) as a percentage of all arrests remained remarkably constant. This may suggest that the ordinance has not resulted in reducing the relative proportion of those under 19 who are the subject of alcohol-related arrests other than PAULA. 1 #6 & #7. These graphs indicate that arrests for disorderly house declined by over 13% in the 03- 04 year, and calls for service relating to disturbances/loud parties declined by over 10%. This is in contrast with the predictions that such incidents would increase as underage (in this case under 19) drinkers were prohibited from bars. At least when the prohibition is limited only to those underage persons under the age of 19 after 10:00 p.m., the incidence of neighborhood disturbances has not increased. Not surprisingly, the above data indicate that the under-19 ordinance has reduced the percentage of PAULA charges attributable to persons under 19 years of age, apparently without detrimental consequences for law enforcement. Thus, the Iowa City Police Department views this ordinance as a tool in reducing the incidence of underage drinking, and supports expansion of the prohibition to under 21 years of age with the caveat that the potential for increased unlawful activity in places other than the bars continue to be monitored and assessed. Setting the age of bar entry at 21 would also have the added benefit of being consistent with the State's legal drinking age. In the year following enactment 169 persons were charged with violating the under-19 ordinance. The vast majority of these charges were resolved by pleas or findings of guilty. As discussed with Council previously, the focus has been on charging the under-19 individuals with the simple misdemeanor, which carries a fine of $250.00 plus surcharge ($75) and court costs ($17). The focus with the establishments and their employees has been to assure that they have the required notice or exemption posted and to pursue administrative sanctions for sales to underage persons, an effort discussed later in this memo. In the future, the Police Chief may examine the number of charges against persons under 19 within an establishment in connection with liquor license renewals. B. Administrative Sanctions. The State Code authorizes the imposition of administrative penalties (fines, suspensions, revocations) against a licensed establishment when an employee of the establishment violates the laws regarding alcohol sales. At the City Council's direction, in August of 2001, the City began an enforcement effort targeting sales to underage persons in licensed establishments. After educating establishments about the intended enforcement and securing underage persons to assist with compliance checks, in April 2002 the police department began doing compliance checks to determine if establishments had measures in place to prevent sales to underage persons. Both the State and the City, as the licensing authority, may impose administrative sanctions. At the City Council's direction, the City Attorney's office has referred criminal charges resulting from the police department's compliance checks to the State Alcoholic Beverages Division (ABD) for pursuit of administrative penalties. The Council's decision to rely on the State for imposition of administrative penalties was two-fold. First, unlike the Council, the ABD is charged only with enforcement of alcohol laws and is arguably less vulnerable to political pressures than the City Council. Second, any administrative penalty imposed by the City can be appealed to the ABD. Administrative sanctions may be imposed as the result of a criminal conviction or in the absence of criminal conviction. Conviction of an employee or employees of an establishment for serving an underage person results in the following administrative penalties against the establishment: a. First conviction - Civil penalty of $500; suspension for 14 days upon failure to pay civil penalty. b. Second conviction within two years - 30-day suspension and civil penalty in the amount of $1,500. c. Third conviction within three years - 60-day suspension and civil penalty in the amount of $1,500. 2 d. Fourth conviction within three years - Revocation. In the absence of a conviction the maximum civil penalty that can be imposed for a sale-to- minor violation is one thousand dollars ($1,000.00). The maximum suspension time is one year or the remaining period of the license. The ABD has found the mandates of the state code regarding administrative sanctions upon conviction to be a useful guide when imposing sanctions for underage violations when there is no conviction. The City Attorney's Office notifies the ABD when a charge is made and does not wait until a conviction is entered. Issues that may arise in the criminal case (e.g. identity of the server and employee's reliance on actions of other employees) are irrelevant to the imposition of a civil penalty, the burden of proof is higher in the criminal case and waiting for resolution of the criminal case delays the administrative process. While the ABD uses the police department as a resource in litigating the administrative sanctions, the decisions regarding resolution of these administrative sanctions are made by the State. An establishment is entitled to seek judicial review of the ABD's final decision. Attached is an exhibit which identifies the violations and the status of administrative penalties by establishment. Since the compliance checks began the failure rate has dropped and it is the impression of the pOlice department that most of the establishments are concerned and making efforts to be compliant. Many establishments participated in the ABD's server training program ("TIPS") offered in 2003 to all on-premises Johnson County licensees. This program included a one-time affirmative defense to the imposition of an administrative penalty if the employee guilty of the violation was TIPS certified at the time the violation occurred. It appears that the administrative sanctions are having the intended effect. C. PAULA (Possession of Alcohol Under LeQal AQe) CharQes The police department continues to issue a large number of PAULA charges. Attached is the year to date report showing PAULA charges by establishment. By State Code, PAULA is a simple misdemeanor punishable by a fine of $100.00 for the first offense (plus surcharge of $30 and costs of $17). A second or subsequent offense is a simple misdemeanor punishable by a fine of $200.00 (plus surcharge of $60 and court cost of $17) and the suspension of the person's driver's license for a period not to exceed one year. Officers who are on patrol are not in a position to determine whether a person they are charging with PAULA has been convicted of PAULA before. Thus, all PAULAs are charged as first offense. As we have discussed previously, given the low PAULA fine, there is arguably little deterrent effect. Recently, the City Attorney's Office has been obtaining copies of all PAULA charges on the first working day after they are issued, checking the court records to determine whether it is a second or subsequent offense and filing a motion to amend the charge in order to seek the enhanced penalty if it is a subsequent offense. It is the hope that the driver's license sanction will serve as a greater deterrent to future violations. Staff will be available at your work session on September 28, 2004 to answer any questions you may have about this material. Cc: Steve Atkins, City Manager Marian Karr, City Clerk Andy Matthews, Assistant City Attorney Captain Matt Johnson Captain Tom Widmer Sgt. Troy Kelsay Emd/memo/alcohol enforcement evaluation 3 City of Iowa City I 06-05-03 1- MEMORANDUM IP1 Date: June 4, 2003 To: City Council ,.. From: Dale Helling, Assistant City Manager Re: I have met with City Attorney Eleanor Dilkes, Police Chief R.J. Winkelhake and other members of the Police Department and City Attorney's Office to discuss possible methods by which to gauge the effectiveness of the under 19 ordinance recently passed by the Council, which becomes effective on August 1, 2003. Staff has formulated the question as follows: Does the ordinance reduce access to and use of alcohol by persons under 19 years of age? In an attempt to answer this question, staff proposes the following: 1. Staff will determine the number of PAULA (Possession of Alcohol Under Legal Age) charges for the period August 1, 2002 through July 31, 2003 and the percentage of those charges that were against persons under the age of 19. If computer systems allow, these numbers will be broken down further into charges before and after 10:00 p.m. For the period August 1, 2003 through July 31, 2004 staff will track PAULA charges and charges against persons under 19 for being present in a bar in violation of the ordinance. Again, if possible these will be broken into charges before and after 10:00 p.m. When the ordinance has been in place for a year, a comparison will be made of the percentage of persons charged who are under 19 during the year before and after the effective date of the ordinance. A comparison of percentages as opposed to actual numbers is necessary to minimize the effect of different levels of enforcement. 2. The percentage of those persons charged with other alcohol-related crimes such as public intoxication, open container, and OWl who are under the age of 19 will be determined for the year before and the year after the effective date of the ordinance. 3. Upon the effective date of the ordinance, the number of charges against persons under 19 for violating the ordinance will be tracked to identify trends in violations as the ordinance remains in effect over time. 4. Finally, staff will compare the number of calls received by the Police Department for disorderly house in the year before and the year after the effective date of the ordinance to provide a very rough indication of whether there is additional private party activity. Of course, we cannot assess the statistical significance of these comparisons. These methods simply offer a comparison of information that is readily available to staff and Council. We can discuss these and other thoughts the City Council may have at your work session on June 9, 2003. cc: Eleanor M. Dílkes, City Attorney R. J. Winkelhake, Police Chief Andy Matthews, Assistant City Attorney Marian K. Karr, City Clerk Troy Kelsay, Iowa City Police Department Mike Brotherton, Iowa City Police Department Captain Tom Widmer, Iowa City Police Department mgr/asstlmemldh-under doc .. .--" .._.. '.~'~__"__" ._0.'. ._,. _. ...________,.., _......_., .,._.__ ----.-- .~._.__..,.,-,.,." .. "-. [!IJ -- -l Total PAULA Arrest by Year 2500 1876 2012 2000 1500 1000 500 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 [!I] All Paula Arrest by Age shown as a percentage of total arrest 100 90 -- -...--------..---- - --0___- --- ---~.1_á_- 80 72.39 70 60 50 40 27.61 30 16.85 20 10 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 under 19 under 19 19 and older 19 and older 1#31 All Paula Arrest by Time shown as a percentage of total arrest 100 90 _83.7~_________ _____ ___ 80 77.98 ---._--- ,-------- .---- ----- -..---- -_.-- - 70 60 50 40 30 22.02 20 ----4-á. 2 6 10 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 8/1/2002 -7/31/2003 8/1/2003 - 7/31/2004 10 p.m. - 2 a.m. 10 p.m. - 2 a.m. 2 a.m. -10 p.m. 2 a.m. - 10 p.m. 1#41 Under 19 PAULA Arrest by Time shown as a percentage of those arrested, under 19 90 80 73.16 _·_n ----.- -.- 70 60 50 40 30 26.84 20 15.25 10 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 10 p.m. - 2 a.m. 10 p.m. - 2 a.m. 2 a.m. - 10 p.m. 2 a.m. - 10 p.m. 1#51 Other Alcohol Related Offenses public intox, open container, owi shown as a percentage of total arrest 100 90 80 70 60 50 40 30 20 7.27 7.08 10 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 19 and Older 19 and Older Under 19 Under 19 1#61 Disorderly House Arrest 250 229 198 200 150 100 50 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 ~ Disturbance/Loud Party Calls for Service 3000 2691 2500 2409 2000 1500 1000 500 0 8/1/2002 - 7/31/2003 8/1/2003 - 7/31/2004 Iowa City Police Department P.A.U.L.A. Report--August2004 (PAULA - Possession of Alcohol Under the Legal Age) I Monthly Totals Year-to-Date Totals PAULA per Visit Business Name [occu~ancYL__ visits I arrests visits arrests (year-to-date) 808 [176] (opened June) 7 ... .-.-- --.._- 5 13 17 1.308 Airliner [265J 20 16 0.800 American Legion [1401. ---- 2 0.000 Aoeshe Restaurant [156] ---- Atlas World Grill [165] 1 0 17 1 0.059 Baldy's Wraps [47J ---------- - ..--- B.P.O. Elks #590 [205J ~.. Bo-James [111] 1 0 46 3 0.065 Bob's Your.LJncle [204*] i -..- --- . .- Boneheads [226] (opened August) 1 0 1 0 0.000 Brown Bottle [289] Buffalo VVild_vvings Grill & Bar [179] i 9 1 0.111 I --- .. -- --. Carlos O'Kelly's [299] China Moon [118J College St Billiard Club [250] 6 0 56 I 1 0.018 -- --.---- -.-..._-- --.-.-....-.-.-...- --------- Colonial Bowling Lanes [502] 7 0.000 Cottage Bakery & Café [156] Dave'sFox Head Tavern [87] ----- Deadwood Tavern [218J 1 0 17 0 0.000 Devotay [45] Diamond Dave's (Old Capitol) [203] 3 0 0.000 -_._.._.__._---~- Diamond Dave's (Sycamore) [104] 1 0 0.000 Dublin Underground [57] 1 0 13 1 0.077 Etc;et¡,¡rap?8] ... 2 3 31 22 0.710 - --- -.------- ---.-- .-- ---- ------- EI Ranchero [161] "nl_~ First Avenue Club [500] 1 0 0.000 Fitzpatri0~s/B!e'NeI)'J3~~*J(clos~drv1a~) .. 3 0 0.000 Fraternal Order of Eagle's [315] Gabe's [339J 8 1 0.125 General Japanese Restaurant [87] -..- George's Buffet [75J 1 0 0.000 Givanni's [187J ºod@tbE!~s !,!z¡¡aJ170] --- -- --- ------- : .--- ------ Green Room [144] 6 0 0.000 Gringos Mexican Bar & Grill [180J Grizzly's South Side [265] 1 0 10 0 0.000 ____nO .__,__... 0___.__... Ground Round Restaurant [192] Hanrahan's Pub [72J I I - 2 0 0.000 Happ}'.J()e.~s Pizza [84] ....-- Hilltop Lounge [90] 3 0 0.000 India Café [100J IcJw13. City Y.acht Club [119] 8 1 0.125 -,.-" II's Brothers Bar & Grill [456] 2 1 59 27 0.458 Joe's Place [161 J 15 ~_. 0.000 I<.itty Hawk [225] 1 0 4 0.000 .---....--..- -... -..._---- Lark Restaurant [289] La Casa [300] Linn Street Café [80J Los Portales [161] I 1 1_ ,: 0.000 Loyal Order of Moose [476] Malone's Irish Pub [176] (closed May) X X 30 1.733 Masala [46] -- '~----'--i - .... --~_._._- , Martinis [166] 4 0 31 0 0.000 Mclnnerney's [154] ---.----- --. ...-.- -- - ----- -~~- 11 0 0.000 Memories [120] 1 0 7 0 0.000 Micky's [70] I 11 3 0.273 I Mike's Tap [56] 1 0 0.000 -_._._-~_._.- .. .----..-.- .. ------------- Mill Restaurant [325] 3 0 0.000 Minerva's Bar & Grill [220] 2 I 0 0.000 Mondo's (Downtown) [226H~lo~"dJul¥)__ X X -_...__.~.__...~ f---~--~~-~- Motley Cow Café [25] Mumm's Saloon & Eatery [230*] Yen Ching Restaurant [247] Okoboji Grill [222] One-Eyed Jake's [355J 2 r 2 22 36 1.636 One Twenty Six/Loft [!O~L , 4 0 0.000 o'.u__·_n__ ------ Pagliai's Pizza [113] I Panchero's (Clinton St) [62] Panchero's (Riverside Dr) [951 __mum. ___ , , _.____.__._._m_ .. .._~__ Parthenon [320J . Pizza Hut [68] Piano Lounge [65] 1 0 21 0 0.000 ---..-.. .--...- .~ _.__..n~.__'_,_. Quality Inn/Highlander [971J 1 0 0.000 Que Bar [458] 35 31 0.886 Quinton's Bar & Deli [149] 1 0 19 0 0.000 . u.....______ Rick's Grille & Spirits [120] (opened June) R. T. 's [270J 3 2 0.667 Sam's Pizza [941 ....- - ..--- -- .'. ,-."-- Sanctuary Restaurant & Pub [132] Seoul Garden [73] I Shakespeare's [!20L I 6 0 0.000 I ¡ ...- - Sheraton/Morgan's Bar & Grill [214] I 2 0 6 1 0.167 Siren [120J (opened June) 3 0 0.000 Sports Column [249J 7 9 65 95 1.462 - "'_"'0 ------- Studio 13 [230] 15 1 0.067 Summit Restaurant & Bar [484] 5 23 44 95 2.159 Sushi Po Po [84] --.... _._._ n__"_ __.u·_m__.__ Takanami [148] Thai Flavors [60J T~¡¡i§pice [91] ---------- Third Base/Fieldhouse [420] 6 8 66 48 0.727 Union Bar [725] (closed May to July) 2 5 41 59 1.439 VFW Post #3949 [197J -- -- - -. - Vine Tavern [170] ! 2 2 1.000 Vito's [235] 7 11 34 36 1.059 ~g _ ª,£,,E!n_¡:>iZ2:a_¡:>~_bJ2_()~~ , lio Johno's Spaghetti House [94] l'Mariks Noodle Café [47] Totals: 60 69 840 552 0.657 Other PAULA at non-business locations: 40 129 PAULA Totals: 109 681 current month year-to-date rinc/udes outdoor area] .! ! CITY OF IOWA CITY ~~~~tt MEMORANDUM -..;;;:..... _lIIIt'- ...,..~ DATE: September 24, 2004 TO: City Council ~~ FROM: Annie Pedersen RE: Attachment to Memo of 9/22/04 re: evaluation of under-19 ordinance Attached is the exhibit which identifies the violations and the status of administrative penalties by establishment. This was inadvertently omitted from the above referenced memo. Cc: Eleanor Dilkes, City Attorney Steve Atkins, City Manager Dale Helling, Asst. City Manager Marian Karr, City Clerk R.J. Winkelhake, Chief of Police Andy Matthews, Asst. City Attorney Capt. Matt Johnson, ICPD Capt. Tom Widmer, ICPD Sgt. Troy Kelsay, ICPD ALCOHOL VIOLATIONS BY EMPLOYEES UPDATED: 9/13/04 ESTABLISHMENT DATE OF VIOLATION TYPE OF VIOLATION DISPOSITION ABD NOTIFIED ABD ACTION Airliner (3) July 17, 2002 Sale to underage persons Pled Guilty 8/1/02 8/20/02 1st: $500 fine 8/28/02 (Allison M. Ford) STIC133550 April 12, 2003 Sale to underage persons Dismissed by Plea Agreement 11/25i03 7/14/03 (2 Counts Combined) 2nd: $1000 + 30 days (Andrea Johnson) STIC126073 (community service) suspended license (June 6 - Sept 4) May 31, 2003 Sale to underage persons Found Guilty @ trial 1 0/2103 6/03/03 (2 Counts Combined) 3rd : $1000 + 60 days (Dewayne Osbom) STIC1 07333 suspended license (June 1 - Sept 4) Alley Cat( 1 ) April 19, 2002 Sale to underage persons Pled Guilty 5/8/02 4/25/02 1st: $500 fine 8/28/02 (Zachary D. Wise) STIC119678 7/25/02 8/20/02 Atlas Grill (1) April 20, 2002 Sale to underage persons Pled Guilty 5/10/02 4/25/02 1st: $500 fine 8/21/02 (Meredith L. Schroeder) 7/25/02 STIC119683 8/20/02 Bo-James (1) August 15, 2000 Sale to underage persons Guilty @ trial 1/16/01 2/23/01 1st: $500 fine 312001 (Quinn Adam Wolfe) Brother's (1) May 25, 2002 Sale to underage persons DISMISSED 3/28/03 with costs to Defendant 7/14/03 (Courtney Sexton Wells) STIC119695 College SI. Billiards May 23, 2001 Dispense after hours (Melissa DISMISSED by JCAO 3/15/02 5/14/01 1st: $500 fine per Settlement 6/24/03- (2) Goatley) SMSM038358 combined charges June 28, 2002 Sale to underage persons DISMISSED 7/17/02 BYJCAO 7/14/03 See above (combined) (Amanda Cather) STIC127482 Diamond Dave's Sept 27, 2002 Sale to underage persons Pled Guiity to amended charge of Disorderly 7/14/03 411&· t'i1QO fiRe;¡ 7/19'C1 ~;Qpg&~Hf gr:t;igr @Old Capitol (1) (Melissa Myers) STIC127490 Conduct DISMISSED BY AG 415104 Etc. (1) July 20, 2002 Sale to underage persons Pled Guilty 11/13/02 11/21/02 1st: $500 fine 12/10/02 (Matthew R. Johnson) STIC127487 Fieldhouse (1) May 25, 2002 Sale to underage persons Pled Guilty 9/25/02 11/21/02 1sl: $500 fine 12/10/02 (LarryW.Thompson) STIC119698 Fitzpatrick's (3) June 27, 2002 Sale to underage persons Pled Guilty 7/24/02 8/02/02 151: $500 fine 8/14/02 (Pd 10/28/02) (NicholasA. Miller) STIC127480 Dee 14, 2002 Sale to Underage Persons Pled Guilty 713/03 (Deferred) 7/14/03 2NO: HRG: 12/15103 ; REVIEW: 2/17/04; (Kourtney Keller) STIC127498 Decision: $1500 + 3O-day suspension 617/04 - 7/1/04 July 28, 2003 Sale to Underage Persons Pled G to amended charge of selling / 8/12/03 HRG SET: 3/31/04 (Jeffrey Erickson) STIC107338 dispensing alcohol after hours 12/3/03 BUSINESS CLOSED/No active pennit Gabe's (2) May 17, 2002 Sale to underage persons Pled Guilty 5/22/02 7/25/02 1st: $500 fine 1/13/03 (Zachery D. Westerdahl) 8/20/02 STIC119684 July 16, 2002 Provide/sell alcohol during Pled Guilty 7/30/02 8/20/02 $500 fine per settlement agreement prohibited hours (Zachery Daniel 1/15/03 5/12/03 Westerdahl) SMSM044502 AMENDED TO STATE CHARGE George's (1) Apr20,2001 Consume alcohol after hours Pled Guilty 1/16/02 2/23/01 1sl: $500 fine 2/27/02 (Helen E. Roushar) SMSM038197 Green Room (1) June 28, 2002 Sale to underage persons NOT Guilty @trial 10/10/02 7/14/03 (Paul M. Armens) STIC127481 Grizzley's (1) May 26, 2002 Sale to underage persons (Scott Pled Guilty 6/20/02 7/25/02 1sl: $500 fine 8/28/02 M. Herwehe) STIC127477 Hanrahan's Pub (1) Dee 13,2002 Sale to Underage Persons Guilty plea 1/15/03 1/23/03 1sl: $500 fine 1/30/03 (Katherine M. Dengler) STIC127495 Kum & Go #422 Apr15,2001 Two employees charged wfth Both Pled Guilty 4/26/01 5/1/01 Settlement by Asst AG re: $500 fine 9/17/02 @ 513 S.Riverside Drive selling after hours (1) (Jeffery Wick) SMSM038188 (Graham Braun) SMSM038141 Kum & Go #52 Aug 28, 2003 Sale to underage persons Pled Guilty 9/10/03 9/2/03 1 st: $500 fine 9/22103 25 W. Burlington (1) (Daniel J. Gorman) STIC143518 Malone's (2) Apr08,2002 Sale to underage persons Not Guilty @ JTR 12/16/02 4/25/02 Settlement/Order 10/22/03 1 st: $500 fine; (Nicholas K. Williams) STIC119676 May 18, 2002 Sale to underage persons Not Guilty @ JTR 3/06/03 7/10/03 (Stephen P.Devermann) STIC119685 Martini's (1) April 12, 2003 Sale to underage persons Dismissed by plea agreement 10/22/03 7/14/03 1st: RE-HRG 4/22/04; $500 fine 5110/04 (David B Knight) STIC126071 (community service) Mclnnemey's (1) Mar 2003 Sale to underage persons T,:R RliiliiT" 1'g'01 7'ifQ1; 7/14/03 $500 line proposed 10/6103; HRG 2/19/04; (Bradley Michael Tarr) Paid fine/Satisfaction filed 5125104 STIC127500 DISMISSED 3/23/04 Mickey's (1) May 18, 2002 Sale to underage persons PLED Guilty 4/10/03 6/3/03 1st: $500 fine 7/10/03 (Kenneth P. Neubauer) STIC119686 Mondo's (3) now May 25, 2002 Sale to underage persons DISMISSED 6/20/02 7/14/03 d/b/a Bonehead's (Rebecca A. Lahr) STIC119699 Dec 15, 2002 Sale to Underage Persons Guilty @ TRIAL 6/10/03 6/11/03 HRG 12/15103 Consolidated counts; (Stephen J. Arendt) STIC127497 Licensee stipulated to $500 for 1st April 12, 2003 Sale to underage persons DISMISSED 5/08/03 7/14/03 HRG 12/15103 Consolidated counts; (Stephen R. Matthes) ProDosed decision: 14-day suspension & STIC126072 $1000 line (1/6104); FINAL DECISION: $1000 + 30 days suspension for 2nd Morgan's (3) Apr 19, 2002 Sale to underage persons (Emily Pled Guilty 5/02/02 4/25/02 2nd: $1500 tine & 30 day suspension per (Sheraton Hotel) Vongillem) STIC119680 7/25/02 Settlement 12/11/02 8/20/02 May 25, 2002 Sale to underage persons Pled Guilty 6/20/02 7/25/02 3rd: $1500 fine & 60 day suspension per (Benjamen M. Crawford) 8/20/02 Settlement 12/11/02 STIC119697 July 21,2002 Sale to underage persons Pled Guilty 7/30/02 8/02102 1st: $500 fine per Settlement 12/11/02 (Churron Randolph) STIC127488 Mumm's (1) Oct 10, 2002 Sale to underage persons Guilty plea / defautt 11/06/02 1/23/03 1st: $500 fine ordered 1130/03 (Sean V. Malone) STIC127492 One-Eyed Jake's May 19, 2002 Sale to underage persons Pled Guilty 5/20/02 7/25/02 151: $500 fine 8/28/02 (2) (Brian Feist) STIC119687 8/20/02 June 30, 2002 Sale to underage persons Pled Guilty 7/01i03 (D. Bright) 7/14/03 2nd: $1500 fine & 3Ck:1ay suspension (Rachel Hutchison) STIC127484 (11/17-12/17103) Press Box (3) May 26, 2002 Sale to underage persons Pled Guilty 7/03/02 7/25/02 1 st: $500 fine ordered 8/28/02 (Sarah S. Eberly) STIC127478 8/20/02 Oct 11, 2002 Sale to underage persons Guilty @ TRIAL 7/01/03 (J.Fields) 7/14/03 2ND: $1500 fine & 3Ck:1ay suspension ordered (Sarah S Eberly) STIC127493 8/18/03 May 30, 2003 Sale to underage persons Pled Guilty 10/9/03 6/03/03 (Luther Hammett) STIC107330 The Que (1) Sept 9, 2003 Supplying alcohol to underage Dismissed 4/7/04 10/27/03 1st: $500 fine; SettlementAgreementlConsent person (Alexander Bulmahn) Order 5/04/04; HRG SET FOR 8/3/04 SMSM053054 R.T.'s (2) May 26, 2002 Sale to underage persons Dismissed w/costs to D 10/11/02 7/14/03 (Kelley Marie Kindl) STIC127476 July 20, 2002 Sale to underage persons Pled Guilty 10/15/02 11/21/02 151: $500 fine 12/10/02 (Ryan Lee Casteel) STIC127485 Shakespeare's (1) May 30, 2003 Sale to underage persons Pled Guilty 7/02/03 6/03/03 1st: $500 fine ordered 7/14/03 (Nathan Kesling) STIC107331 Sports Column (1) May 31,2003 Sale to underage persons Not Guilty @ trial 1 0/23/03 (Beasley) 6/03/03 1st: HRG RESET 4122/04; $500 fine 5110/04 (Marc Cendana) STIC107332 Studio 13 (3) Dee 13, 2002 Sale to underage persons NOT Guilty @ JTR 6/30/03 (D.Keegan) 7/14/03 Proposed $500 fine 7/17/03; (Kevin E Eisenmann) HRG RESET 4Ia:II04 6/25104 (COMBINED) STIC127494 April 12, 2003 Sale to underage persons Dismiss by plea agmt 11/26/03 7/14/03 HRG RESET 4IaaII04 6/25104 (COMBINED) (Joshua Martin) STIC126074 Oct 29, 2003 Sale to underage persons FTAlGuilty by default 12/12/03 10/31/03 HRG RESET 4IaaII04 6/25104 (COMBINED) (Taylor Gentry) STIC140326 The Summit (1) Sept 02 Sale to underage persons Guilty @ JTR 6/16/03 (B.Dulceak) 6/23/03 1st: $500 tine 7/14/03 (Jason T Schwab) STIC127491 Union Bar (4) Apr20,2002 Sale to underage persons Dismissed by JCAO 10/17/02 4/25/02 Final Order 11/10103 1st: $500 fine (Paul A Diederich) STIC119682 [Combined w/2""! May 19, 2002 Sale to underage persons Guilty @ trial 1 0/1 0/02 (Deferred) 11/21/02 FinaIOrd.11/10/03 2nd: $1500 fine (Charles K. Rizzo) STIC119688 + 3O-day suspension (11/17-12/17/03) June 30, 2002 Sale to underage persons Pled Guilty to amended charge of Disorderty 7/14/03 CONSOLIDATED HRG SET FOR 5120/04 (Timothy Brogan) STIC127483 Conduct (R.Larson) BAR CLOSED/Out of business May 31, 2003 Sale to underage persons FTAlGuilty by defau~ 6/03/03 CONSOLIDATED HRG SET FOR 5120/04 (George Bartas) STIC107334 BAR CLOSED/Out of business The Vine (3) Sep 07, 2001 Sale to underage persons Found Guilty Jan 8. 2002 9/13/01 1st: $500 tine 1/02102 (Brianne Wojtak) STIC121132 Jan 01, 2002 SelVdispense after hours Guilty Plea/Default 1/22/01 7/25/02 $500 fine per Settlement Agreement (Ryan Dobmeier) SMSM041492 8/20/02 12/5/02 May 26, 2002 Sale to underage persons Pled Guilty 6/24/02 7/25/02 2nd: $1500 fine & 30 day suspension (Andrew J. Hart) STIC127479 8/20/02 8/28/02 Vito's (5) Apr 14, 2001 & Consume after hours (Dawit Haile Dismissed 4/19/01 GLOBAL SETTLEMENT Apr27,2001 Kidane) 5/01/01 Sep 07,2001 Sale to underage persons (Alissa Found NOT Guilty 1/22/02 9/13/01 GLOBAL SETTLEMENT M. Portelli) STIC116388 Apr 19, 2002 Sale to underage persons (Alissa Pled Guilty 9/25/02 11/21/02 GLOBAL SETTLEMENT M. Portelli) STIC119677 May 25, 2002 Sale to underage persons WAIVED RIGHTS & Pled Guilty 10/1/03 7/10/03 GLOBAL SETTLEMENT (Bradley J. Balicki) STIC119696 July 20, 2002 Sale to underage persons Plea Agreement: 15 hrs Comm Svce 1/22/04 7/10/03 GLOBAL SETTLEMENT (Bradley E Brook) STIC127486 Sept26,2002 Sale to underage persons Guilty@TR: 12/16/03 (D.Keegan) 7/10/03 GLOBAL SETTLEMENT: $3000 fine AND (Michelle Cantal) STIC127489 90 day suspension (1/2/04-3131/04) Wig & Pen (1) Mar 2003 Sale to underage persons Dismissed 6/12/03 (Lobodiak) 7/14/03 1st: $500 fine 7/17/03 (Christopher R. Querrey) STIC107329 Yacht Club (1) July 27, 2003 Sale to Underage Persons Dismissed /costs to Defendant 8/12/03 8/12/03 1st: HRG RESET: 3!~3.'g. 4/22/04; (Carissa C. Ries) STIC107339 $500 fine Ordered 5/10/04 ************** [;J 1806 E. College St Iowa City, Iowa 52245 September 15, 2004 @øy/G( /' . yVir' fA./- Mr. Steve Atkins Ú 11 ét,~ City Manager 410 E. Washington St. {7<./lt Iowa City, Iowa 52240 Dear Mr. Atkins, I live at 1808 E. College Street. The city water crew recently completed our section of the College St. water line replacement project. The replacement of this line was a complete surprise to my husbend and I. We had been out of the country for eight months and returned to trucks and tractors lining our street. Our surprise and apprehension soon turned to gratitude as we spoke with the crewmen who kindly and courteously took time to explained the project to us and answer all of our questions. Day after day the crew on this project were friendly and helpful and courteous. The end resu~ of the project is a project well done on both the human level and the practical. You and I can be very proud of the people who work for this great city of ours. Sincerely, ~ ~ . \ ¿J~----../ Beverly Weismann U!] ~ Iowa City Public Library BOARD OF TRUSTEES Agenda item 3A Minutes 5:00 pm - August 26, 2004 2nd Floor Board Room David VanDusseldorp, resident Linzee McCray, Vice President j ............!!i~ Thomas Dean "'f"" ,,' Kathy Gloer ö! l~ln Linda Prybil Pat Schnack, Secretary Tom Suter Jim Swaim Members Present: Thomas Dean, Kathy Gloer, Linzee McCray, Linda Prybil, Pat Schnack, Tom Suter, Jim Swaim, David VanDusseldorp Members Absent: Tom Suter Staff Present: Barb Black, Maeve Clark, Susan Craig, Barbara Curtin, Martha Lubaroff Call meeting to Order Van Dusseldorp called the meeting to order at 5:05. Public Discussion There was no public discussion. Approval of minutes A motion was made to approve the regular minutes of July 22, 2004 by Swaim and seconded by Schnack. The motion passed unanimously 7-0. Unfinished Business Buildinq Proiect: A certificate of substantial completion was included in the packet for Board approval. Craig reported that we are slowly working our way down a punch list. Craig is hopeful that we will be completed by the end of September. A question was raised regarding a period of "warranty" during the first year. Craig replied that routine upkeep is our job and as warranties expire, service agreements for some items will be put in place. We keep retainage for some time but not for an entire year. Once action is taken on the certificate, warranties kick in. Swaim moved that we accept this certificate and McCray seconded. Swaim stated for the minutes that Knutson had done a fine job and finished the project early. Prybil had some concerns about some of the exterior of the building and Craig said it was on the punch list to complete. VanDusseldorp called for a vote. The motion was approved unanimously by a vote of 7-0. Agenda item 3A Page No 2 Lease Space. Hanick is still in consultation with a company interested in both floors. They haven't made a corporate decision at the national level yet. He has shown it to a new possibility and he said we might have to look at breaking the first floor up into two spaces. Swaim asked about whether or not we might have to settle for some less than desirable tenant in order to rent the space. Craig said she has had no pressure regarding renting this space. In response to a question, Craig said she and Magalhães previously met with Steve Atkins, City Manager and Karin Franklin, Director of Planning, and they were in agreement regarding the type of business we would rent too. The leasing criteria were seen by City Council as well. New Business Approval of FY05 Memo of Understandinq between Friends Foundation Board of Directors and the ICPL Board of Trustees This document has been used for several years and indicates the Friends Foundation agreement to funding a portion of salaries and benefits of the staff of the Development Office. In addition, it states their intention to pay a total of $60,000 to the library for materials. Asked whether or not she anticipated difficulties raising funds, Curtin responded that it would not be. It is the same amount that has been given for the last two years and the hope is to begin working back up to a larger gift. Gloer moved approval. Seconded by Prybil. Motion passed unanimously by a vote of 7-0. Annual Report: VanDusseldorp commented on the Annual report. He said it was an upbeat report and Craig said the real story is the amount of people who used the library despite the construction. It was noted that all reports were positive with the lone exception of Building Services, which sounded negative. Craig explained that they are overwhelmed with the size of the building as well as learning all the new systems like HVAC. We did add a full time position in Maintenance. VanDusseldorp asked managers whether or not there was anything in the statistical information we would want to point out to Board. Dean commented that despite the temporary quarters, in the midst of construction, the library has really advanced and things have gotten done. He felt that we did not just been tread water. Good report. Planninq Process Craig said we have funds budgeted to support the expense of a new plan. The facilities have been the number one goal in the current plan and now that we have the facility we can move on. We will do our data gathering phase this fall with a Users Survey and a Community Survey. Craig has begun discussions with Maureen Sullivan, the facilitator of choice, and shared copies of our present Strategic Plan. The early discussion has been about accomplishing the planning process with the staff and the Board as community input. In the past we've had a larger committee with community members. Craig feels that the board is a voice of the community, particularly now with some new trustees. Since Sullivan is planning to be here for the Staff In- service Day on December 10, Craig queried the Board about meeting on December 9 of this year. Gloer asked how Sullivan was selected. Craig replied that we have never used a national library person before and she felt it was time to look towards someone who works nationally with libraries and could bring a broad perspective to Iowa City. Swaim said that both the proposal and the involvement of staff and board seemed to be a good plan. He advocates having some Agenda item 3A Page No 3 type of community involvement initially. Craig said they talked about focus groups. Dean agreed that the public be included somehow to give input; perhaps a meeting or something on our web site. We have $20,000 allocated and Sullivan's quote is well within that amount. In response to a concern about the expense, Dean spoke in favor of bringing an outside perspective and Swaim said in his experience it is a good price. VanDusseldorp is in favor of an outside expert, particularly if we are shrinking the circle of participants. He feels this experience will help the Board work better as a group. Craig asked for consensus on whether or not Board wanted to have a one-time December meeting for both regular business and working with the consultant, or two meetings in December. The Board agreed that having this conversation in September or October would be time enough to decide. It was suggested that a place be included in the user survey for people to add thoughts. Staff Reports Departmental Reports: Children's, Systems, Technical Services VanDusseldorp asked for comments. It was noted that we had an impressive number of kids in the Summer Reading Program. October 23 will be the ribbon cutting in the Ellen Buchanan Children's Room to display the completed ceramic tile entrance. Ellen and her family will be present for the ceremony. The Technical Services report described enhancements as a result of the major upgrade to our automated system. This upgrade provides new features in the catalog and has improved staff modules in a variety of ways. Development Office Report Curtin was on vacation so no Development Office report in the packet. Staff is working on the Foundation Annual Report. Applications for the Director's position are coming in. Interviews will be scheduled once applications are reviewed. Gloer gave her report on the Foundation meeting at this time. Officers for FYOS were elected. Executive Committee made committee assignments, and developed the Memo of Understanding, which was approved. Hopefully, the new Director will be on the job by November 1. Board members are encouraged to attend the public presentations that will be scheduled as part of the interviews. BookEnd income increased dramatically in July with the Library reopening on Linn Street. Report on Auction It went very well. No dollar amount has been received from Sharpless yet. Money will be divided into computer replacement, equipment replacement, building fund. Get a librarv card campaion. American Libraries Association sponsors this campaign every September and we have never participated. Staff felt this is the year to do it. Our theme is "Treat yourself to a library card". The Welcome Window that will go out in early September will have this as a lead article. Posters will go into buses. We will have gifts of Treat baskets, which will be awarded through a drawing. Everyone who gets a new card will get a little gift. Board said this was a great idea. It was suggested that we do a poster in Spanish. Miscellaneous: Newspaper pieces and article by Vanessa Miller. Agenda item 3A Page No 4 President's Report VanDusseldorp encouraged board to spend time using the library and be listening to users with a different mindset. He encouraged preparation by reading Board packets and attendance at meetings. Announcements from Members Swaim announced that Johnson County United Way would have their kickoff September 2 at 7:30 am at Holiday Inn in Coralville. Swaim encouraged Trustees and staff to participate. Dean thanked Logsden for her work on the recent successful Weber Days. He announced that the celebration would be expanded through the year with a series of programs to celebrate regional and local culture. This will be a cooperative effort to put on three programs a year. December 2 is the first one. It is a celebration of Irving Weber's birthday. A spring event is being planned and the hope is to have some children's events Financial Reports Craig reported that we brought in all the money we budgeted for income. We spent 97.84% of our budget. Enrich Iowa for 2005 will probably remain the same. Disbursements Review Visa Expenditures for July 2004 Approve Disbursements for July 2004. A motion to approve disbursements was made by Prybil and seconded by Dean. All voted in favor and the motion passed unanimously 7-0. Set agenda order for September meeting. Solicit suggestions from staff on some type of community meeting prior to Strategic Plan. Report from Kevin Hanick Adjournment A motion was made to adjourn by Prybil, seconded by Dean. All voted in favor and motion passed unanimously 7/0. Minutes taken and transcribed By Martha Lubaroff Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD YEAR 2004 (Meetm2 Date) TERM 1/22/ 2/191 3/251 4/22/ 5/271 6/241 7/221 8/261 NAME EXP. 04 04 04 04 04 04 04 04 Thomas 7/1/09 x x x x x Ole x x Dean Kathy Gloer x x Linzee 7/1109 x ole x x x x x x McCray Linda Prybil 7/1105 ole ole ole x x x Ole x Pat Schnack 7/1107 x x x x x x Ole x K.Jesse ~ øk øk £ øk øk Ole Singerman Tom Suter 7/1107 x x x x 0 x x Ole Jim Swaim 7/1105 x ole x x ole Ole x x David Van 7/1107 x x x x x x x x Dusseldorp KEY: X = Present 0 = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member I 09-23-04 , IPS MINUTES APPROVED SCATTERED SITE HOUSING TASKFORCE AUGUST 16,2004 CITY HALL, EMMA HARV A THALL MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Matthew Hayek, Jan Leff, Jan Peterson, Joan VandenBerg MEMBERS ABSENT: Darlene Clausen, Sally Stutsman STAFF PRESENT: Robin Butler, Tracy Hightshoe, Steve Long, Steve Rackis OTHERS PRESENT: Charles Eastham CALL TO ORDER: Hayek called the meeting to order at 5: 10 p.m. New information from Steven Rackis, Iowa City Housing Authority, was distributed. He noted that the information is in response to questions from the last meeting. Clarification of definitions - Applicant: Person who has applied for assistance and is currently on the Iowa City Housing Authority (ICHA) waiting list. - Active Participant: Person who is currently getting assistance. They are under a private lease and the ICHA is paying a Housing Assistance Payment (HAP) to the landlord. - Inactive Participant: Person who once received assistance, but the ICHA is no longer paying a Housing Assistance Payment (HAP) for that client. Client remains in the ICHA computer system, but is not active. Presentation by Wells Fargo Home Mortgage (Jayne Sandler) 1. Introduction - Thanks for invitation to speak - Been in Iowa City for 9 years - In 2003, Wells Fargo was involved in 25% oflocal home transactions 2. Trends in Home Ownership - Have seen an increase in number of people able to purchase homes. - Iowa City has a rotating community. Ifhere for more than three years, many people decide to purchase home. - Wells Fargo wants as many people to buy as possible. A renter is a potential homebuyer. 3. Programs at Wells Fargo - Wells Fargo has over 1,400 loan programs - General home ownership programs include: CPA (Community Program Assistance) down payment; Iowa Finance Authority Bonds, forgivable grants; and general down payment assistance programs. - Types of people looking to purchase a home & types of programs available (a) Good to excellent credit, and has down payment - smallest group 1 (b) Good credit, and has down payment - All sorts of programs available, including 100% financing, help with closing costs, and seller aid in closing costs. (c) Bad credit, and has down payment - Increasing number of people who have no credit established - Try to establish non-traditional credit, i.e. cell phone or medical bills, churches, family members (d) Bad credit, and has no down payment - Homebuyers education programs to remove obstacles that prevent person from buying home, credit counseling, bankruptcy counseling 4. Other Loan Programs - FHA Loans. More health and safety requirements for borrower, i.e. lead based paint inside and outside home, insulation - Iowa Bonds. Special financing via FHA or conventional loans. 5. Impact of Home Loaning on Scattered Sites - Doesn't matter to Wells Fargo where a home is located, as long as home meets appraised value. 6. Impact of Appraisal - Home purchase must include comparables. Look in 1/2 mile radius of home for other purchases within 6 months. If cannot find any homes that have sold, extend radius out to I mile. If still no sales comparable, extend radius further out. - Possible scattered site impact: If appraiser has to go outside 1/2 radius, then can lead to decrease in property appraisal. - Ability to find comparables will depend on time of year. Times more homes sold, more likely to find a comparable. - Can adjust comparables if there is not an exact matching house type with in radius. - Example of impact: One builds a new 1,200 square foot affordable home in Walnut Ridge. No comparable homes within 1/2 mile radius, so keep extending radius until a comparable is found. The price of the homes is likely to decrease as radius is extended. - Who does this scenario hurt? Person building the home needs to know that the unit will appraise for at least as much as what they put in the house. Therefore, builder might not want to build affordable housing in a non-affordable neighborhood. - Person looking for home in lower price range may need services--for example, bus service--not available in an area such as Walnut Ridge. (Although many mobile home parks don't have bus service.) 7. Socio-Economic Questions - There is an increase of people buying homes. Does that hold true for all socio- economic groups? (Asked by Matt Hayek) - Wells Fargo seeing an increase ofLMI (low to moderate income) borrowers - Very few under 60-70% median income; none below 50% - If less than 20% down, split into 2 loans and PMI (Private Mortgage Insurance) mandated. - Congress trying make possible to deduct PMI on taxes. Not passed yet. - Less down payment, the more PMI. - Our community has very few foreclosures. 2 - Via Community Reinvestment Act, banks and lenders must reinvest back into their community, thus make loans available for affordable housing. - Are there any programs that target under 80% LMI? (Asked by Matt Hayek) - National Home Ownership Emerging Markets Program. - Wells Fargo will look at secondary income and unreported forms of income (i.e. cleaning houses and being paid cash) and co-signers that don't live in unit. - Debt ratio can go up to 55% of gross income. Problem becomes people being able to afford upkeep of home once they have purchased it. - Credit scores can be as low as 580 - Credit scores range from 300 to 850. - 740: Excellent - 680: Good - 580-640: Marginal - Have people in 70-80% of median income range done better in home buying in Iowa City? (Asked by Matt Hayek) - Yes. - Interest rates helping market. People able to buy more home for their money. - Changes in debt definitions. Year 1/2 ago, if student loans in deferment for a year, didn't count as debt in a conventional loan. - Under 70% LMI, Wells Fargo thinks prices them out of home ownership. - Getting harder to find less priced homes in outlining areas. - Seems rare to find a home in Iowa City for $85,000 to $105,000. - Catch 22: affluent people able to buy homes, and therefore driving prices up. Many affluent people purchasing affordable homes for rentals. - Rental market hurting a little this past year. - Do you give loans for manufactured homes? (Asked by Don Anciaux) - Manufactured homes: Brought to site could have axles and wheels. To qualify for a loan it must not have axles and wheels. - Modular Home: Can be loaned on - Mobile Home: Can not be real estate loan, instead is a personal property loan. Distribution of Scattered Sites Research Material 1. New information distributed. Not everything, but getting close. 2. 250 pages compiled by city staff, including issues, case studies, impact of Section 8 vouchers, and media articles. Committee Planning for Upcoming Meetings 1. Proposed scheduled passed out. 2. Discussion about proposed schedule. 3. Issues and Questions Raised - How do Task Force members synthesize all the information being presented? 3 - At what point do Task Force members synthesize the materials? Before all materials and presenters are done, or after? - When should deliberations begin? Before all materials and presenters are done, or after? - What is City Council looking for from the Task Force? What should the final product look like? - What constitutes a problem? How does the Task Force define the problem? Does the problem need defining? How do we know we have a problem? Jerry Anthony gave the example that if the Task Force suggests that builders will have to make 4 out of every 100 units affordable, the builders will be up in arms, and the Task Force needs to have a defense. - How does Task Force define problems without defining them too narrowly? Tracy Hightshoe pointed out that needs are very broad. Both HACAP and GICHF have affordable housing, but serve different needs. - Federal government defines a housing concentration when there are over 2,000 units within a certain area. By this definition, Iowa City does not have a concentration problem. - Steve Rackis raised the questions: is there a concentration problem or a density problem? - Don Anciaux raised the question: Is the City responsible for providing housing? Does assisted housing increase market rents? Steve Rackis pointed out that assisted housing rents are limited by a household's income and rents must meet a rent reasonableness comparison. In many cases landlords actually lower rents to accommodate Section 8 parameters. - Jan Peterson raised the question: The school initially raised this as a problem. Are other groups having problems too? She also stated that the impact of concentration is the possible problem, not the concentration itself. - Neighborhood Council will present on September 20th. The Council is made up of representatives of20-30 neighborhood associations. Steve Long pointed out that neighborhood associations often form in response to a problem or issue. - Matt Hayek reported that staff is compiling crime statistics. - Steve Nasby is working on getting census data on demographics - Don Anciaux questioned whether Task Force had map of school districts with low- income housing shown. Steve Rackis suggested that Task Force might want to evaluate statistical boundaries instead of school boundaries. That way committee can get comparable and parallel data. Tracy Hightshoe pointed out that committee needs to be aware of slight changes. For example, Weber looks low income because of Pheasant Ridge, but can one say that Weber is low income? 4. Conclusions & Actions - To give more time for deliberations may limit time of presenters on August 30th. - Deliberations should not begin until finished with presenters. - There will be two public hearings: one pre-findings and recommendations, and one-post findings and recommendations. Sub-committee to write report to be posted to the public via city web site. Public hearing needs to be posted at least 24 hours prior, but preferably a week prior. - Don Anciaux suggested that members go back to the Task Force charter and review duties. - Proposed future schedule looks unrealistic at this time. Task Force may need to extend out to the end of January/early February. Housing Commission funding goes into high gear in March, so Task Force needs to be complete prior to March. 4 First half of schedule possible. Will review schedule at the October 18th meeting. - Joan Vandenberg, Matt Hayek and Steve Nasby to create an outline, or study guide to the materials handed out to Task Force. - Task Force members should try to have readings complete by September 20th. - Need to be careful of rules and regulations of Task Force, thus Task Force members should email Matt with questions instead of communicating with each other directly. - Matt Hayek encouraged Task Force members to not stress too much. Need to identify if there is a problem, and if a problem then make some basic recommendations to City Council. Council is not looking for specific policy recommendations; instead they are looking for broader issues. - At the Task Force's request, Matt will speak to staff about city staff presenting their opinions on this topic. Tracy Hightshoe raised the concern of giving the impression of city staffleading the charge. Adíournment Motion to adjourn: Joan Vandenberg. Second: Jan Leff. Motion Passed 6-0. Meeting adjourned at 6:52 p.m. 5 Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10/04 10/18 11/01 11/15 12/06 12/20 D. Anciaux X X X X X OlE OlE X X J. Anthony X OlE X X X X OlE X X D. Clausen X X X X X X X X OlE M. Hayek X X X X X X X X X J.Leff X X X X X X X X X J. Peterson X X X X OlE X X OlE X S. Stutsman OlE X X X X OlE X OlE OlE VandenBen! X X X X X X X X X Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member 6 MINUTES APPROVED I]!J SCATTERED SITE HOUSING TASKFORCE AUGUST 30, 2004 CITY HALL, LOBBY CONFERENCE ROOM MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Leff, Jan Peterson, Sally Stutsman MEMBERS ABSENT: Joan VandenBerg STAFF PRESENT: Tracy Hightshoe, Steve Rackis OTHERS PRESENT: Phil Jones, Von Stange (Residence Services, UI), Steve Gordon, Dan Smith, Joan Tiemeyer (Iowa City Homebuilders Assoc.), Heather MacDonald (Professor, Urban & Regional Planning, UI), Charlie Eastham CALL TO ORDER: Chairperson Hayek called the meeting to order at 5:10 pm. Approval of Auqust 2, 2004 and Auqust 16. 2004 Minutes: MOTION: A motion was made by Anciaux, seconded by Stutsman to approve the August 2 Minutes with corrections of typographical errors. Motion carried 7-0. Hayek requested deferral of approval of August 16 Minutes, as he did not receive them. All agreed. Stutsman noted that alternative Minute format from August 16 was easier to read and preferable to the previous format. Presentation by University of Iowa Residence Services Phil Jones and Von Stange of University of Iowa (UI) Residence Services presented data on students housed by the University. Stange reported that residence halls have been at or over capacity for approximately the last 10 years. Residence halls house mostly freshman and sophomores, and the UI is committed to housing all incoming freshmen to assist with the transition to college life. UI also maintains 694 - 2 BR apartment units on the west side of campus, with 60-65% of the occupants being married. Hayek: What have been recent changes and trends in student housing, and how does enrollment affect on-campus housing? Also, what are percentages of students in UI housing versus the private market? What impact do the students have on the private market? Stange reported that UI houses approximately 90% of the freshman class and 27% of the sophomore class. Numbers drop drastically for upperclassmen and graduate students. Percentage of freshmen housed is consistent with other comparable universities, and has been consistent over past years. Jones estimated UI enrollment at 29,000 to 30.000, including graduate students. Jones predicted that the current housing status would remain the same unless changes occur in overall enrollment of the University. Jones further reported that UI enrollment is unlikely to increase significantly in the foreseeable future, as no increase in classroom space is occurring or planned. UI currently houses over 5,600 students in the residence halls, comprised mostly of freshmen and sophomores. Upperclassmen in residence halls are generally in Resident Advisor (RA) positions. The UI is working to reduce density in residence halls by reducing the number of triple rooms. However, all entering students are guaranteed housing, so the number of triple rooms varies. UI considers increases in capacity with concern directed towards educational needs. UI does not have any designated grad student Scattered Site Housing Taskforce Minutes August 30, 2004 Page 2 residence halls, but apartments are available for married students, where priority is given to students with dependents. A large number of students living in these apartments are from foreign countries. Plans are currently underway for changes and new residence halls, including studies overseen by Stange to determine the ideal size of additional residence halls. Residence halls are moving towards single or suite-style living arrangements. Long-term plans at UI may lead to housing for as many as 6,500 students. Anciaux asked for the number of freshmen and sophomores currently in residence halls. Jones answered about 4,000 freshmen and 2,300 sophomores. Hayek: Are numbers stable or expected to change, and has a decrease in number of triple rooms affected residence halls? Jones reiterated that there has been no increase in classroom space, so no increase in enrollment is expected. Graduation classes are gradually decreasing over the past decade, though UI's market share has stabilized. The number of triple rooms varies, and has increased in past few years in order to accommodate incoming freshmen classes. Hayek: What is the planned capacity of the new west side residence hall? Jones said that the needs are still being assessed. Jones noted that the original plans were for 500 beds, but it may be anywhere from 250 to 500. He also said that the new space would be replacing some lost capacity due to a planned renovation of Slater Hall. Stange added that the timeline for increasing overall residence hall capacity is long, as the renovation of current facilities will take several years. Hayek: Were numbers of students housed prior to the 1970's significantly different than current numbers. or have they been consistent? Jones reported that there was a surge in numbers in the mid-1970's. but nothing significant since. A large building boom in residence halls in occurred 1960's, and again during recent years due to the renovation of older space. Unless universities are increasing enrollment size, there is little reason to increase housing capacity. Hayek inquired about the afford ability of private market units for students and whether there has been any change in the ability of an average student to rent in Iowa City. Jones reported that it appears to be easier this year, as he has seen an increase in listings through the Housing Clearinghouse. He said that the market seems to be softer right now as incentives are being offered by apartments in order to fill their units. Jones also noted that market rates do not affect UI housing rates, as residence hall rates are determined by costs. No State money is allocated for residence services, so residence halls must cover all operational costs, including food, labor, and renovations. Stutsman: Does UI do outreach to help students, such as low-income or foreign, to find housing? Jones replied that foreign students typically live in University apartments, and residence halls are the choice of lower income students. Jones said the reality is that it is less expensive to live in residence hall with a meal plan than in an apartment. Hayek: Have there been changes in the affluence of students in past decade. thereby allowing students to bypass less expensive university housing? Jones said that housing near the university has responded to student demands, by improving the available housing and then renting at higher rates. Jones said that some students could pay $500 to $600 per person, and these higher end units typically have few vacancies. Jones recommended consulting the landlords for more detailed information. Anciaux: What does the University pay the school district for busing? Stange reported that the University pays for busing to and from school for children from University apartments, plus a subsidy to the school district to cover tuition costs. Strange said that this subsidy payment is essentially in lieu of property taxes. He said that last year the University paid $200,000 for busing, which varies from year to year, and is based on the number of students in the ICCSD. Strange noted that the ICCSD students range from in age from elementary to high school. Hayek: Are University apartments on the west side of town the only apartments? Jones confirmed that those are the only apartments supported by the University. The Parklawn building was recently converted to housing for persons living alone. Hayek: What are the plans for University apartments? Jones said that all plans are on hold and the capacity will be maintained at its current level, and the units will be kept safe and clean. He said that studies are being done to determine what would be best improvements for that complex, but any significant improvements would require raising the rent substantially or obtaining a large University subsidy. Scattered Site Housing Taskforce Minutes August30,2004 Page 3 Jones also confirmed that based on numbers of students living in residence halls, and accounting for numbers who live at home during school, between 24,000 to 25,000 students do not live in university housing. Rackis: Are statistics on housing website correct? If the numbers are correct it is estimated that 75% of students live in housing provided by the private market live in Iowa City, and 25% live in Coralville. Jones did not know the proportion, nor did he have statistics on numbers of students living in the private market or the number of those who have children. Presentation bv Iowa Citv Area Homebuilders Association Smith began by thanking taskforce for inviting them to speak at the meeting, and stating that homebuilders' goal is to build housing for all income levels. Current trends in the market are highlighted by an increased interest in condos, as it is difficult for mid-range professionals to afford single-family homes. Gordon added that it is more difficult to build affordable single-family homes, as land values and raw material costs continue to rise. Condos and town homes are more affordable and still give pride of ownership. Stutsman: Is there an increased demand for condos, or are multi-unit developments labeled as condos after they are built, in order to capitalize on the market trends and tax assessment laws? Also, who tends to live in condos? Gordon said there is currently a large demand for that type of housing. Developers base decisions to sell or rent multi-unit buildings on a number of factors, such as demand and margins. Some seniors live in condos, as well as grad students and residents, but the majorities are young graduated singles or couples without children. Gordon's condos are located in the Saddlebrook subdivision on southeast side of Iowa City. Smith added that some people like condo living and are taking advantage of low interest rates. The market is very soft and the market is "churning." One barrier to building is the development approval process, specifically zoning, the design review process, and the approval timeline. The timeline varies, depending on various factors, from weeks to over a year in process, and all delays, reviews, and submittals have costs to the developers. Stutsman: Is there interest in the area for tract homes? Also, are developers interested mainly in higher- incoming housing? Smith replied that there is a correlation between amenities and costs. All developing is speculative, and most people try to fit into a certain niche in the market in order to sell developments and cover their overhead. Gordon also noted that there are all kinds of development going on in the area, both low and high income. Zoning is an issue that impacts that. If a developer has an idea that fits into an existing zone, the process is clearly laid out, but if the development doesn't fit into the zone, the process gets bogged down. Developers will put multiple units following the same building plan into an area, but zoning determines how much of this can be done in a given area. What developers build depends on what land they own and what the zoning permits. Hightshoe: Do you think the rewrite of the City's development code will make this better? Smith reported developers are looking for more flexibility, and there is a shared goal that this will help serve. All the restrictions bog the process down and are not efficient for the developers or the City administrators. Anciaux: What is the difference in the cost of land in Iowa City versus Coralville and North Liberty. and how much of a percentage does the land cost figure into the total cost? Gordon reported that land in Coralville and North Liberty is more expensive than Iowa City. Approximately $35,000 per acre in North Liberty, and with an average three houses on one acre, that makes the land cost about $10,000 to $12,000 without infrastructure. Stutsman: What is the average price of condos expected to sell this year? Gordon reported $90,000 to $92,000. Hightshoe: Apart from approval process, what would help the City encourage development of modest, affordable housing? Smith replied that "one-stop shopping" in the approval process, and more flexible zoning. Also mentioned was establishing a shared vision on how the community will develop and agreement on Building Code interpretation. Hightshoe: Are building codes between Coralville and Iowa City the same? Smith said that they agree for the most part, though everyone has their own interpretation on the different aspects. Estimates that at a minimum Iowa City, Coralville, and North Liberty are all adhering to 2001 International Building Code. Scattered Site Housing Taskforce Minutes August 30, 2004 Page 4 Hayek: Would like to give more context of the taskforce and background. The taskforce is responding to concerns expressed at the City level about concentrations of low-income housing. He said that the taskforce is to evaluate whether there is a concentration of subsidized housing and what the impact of these concentrations may be. Hayek is also interested in developing a working definition for "concentration" in this context. Also, Hayek said that the taskforce may be making recommendations on how the City could look at this issue, rather than coming up with specific Development Code or changes to the approval process. Last, do the homebuilders think there is a concentration of this type of housing? Smith responded that based on the theory of economy of scale, there are concentrations of low income housing due to condo or apartment complexes. However, this may not be what the taskforce is looking for. Zero-lot and duplexes are scattered throughout the city. Hightshoe: What would entice developers to devote a percentage of their developments to affordable/low income housing? Smith reported that incentives would vary between groups. What sort of housing is also influenced by what kinds of buildings will work within the character of the development. Anxiaux: What sorts of housing are the area developers able and willing to supply? Smith responded that they can meet any demand. Gordon added that there is an interest in supplying modest housing. Peterson: What is "modest?" Anthony said modest would be 1/3 below the median value of housing in the community. Gordon also responded that developers respond to the demands of the market, and that mixed-income housing areas do exist in Iowa City, such as the Saddlebrook subdivision. Hayek: Why isn't there more mixed-income housing areas? Gordon replied that it is difficult to do in many areas because of existing zoning. Hayek inquired whether developers would do more if there was a change in the regulations, and Gordon agreed that they would. Hayek: Would developers build more mixed-income housing areas as opposed to something more lucrative? Gordon responded that they would, because they will build what will sell. Smith noted that there are neighborhood issues to take into consideration with that as well. Hightshoe: Is there an interest or need for small-lot zoning? Smith replied that "small" would have to be defined. Also, the question is what features the purchasers want. Again, zoning figures into the problem. Anthony: What is the primary determinant of different land prices? Gordon said zoning and location are key, so comparable homes would be priced differently according to desirable location, such as near schools. Tiemeyer agreed that location is primary consideration. Stutsman: Is there currently a way for homebuilders to communicate with government agencies? Would meetings between the two groups be beneficial? Smith replied that the primary communication comes through letters. Gordon agreed that having regular meetings would be a positive step. Anthony: Are there any thoughts or theories regarding the increased percentage of income going to housing? Smith responded that the transient nature of the population may be a factor, but he doesn't know for sure. There are many possible reasons for this trend. Gordon noted that the students drive up the average. Tiemeyer added that another reason is the demand for increasing quality and amenities in housing. Anthony: Is there any census data available on housing in the area? Tiemeyer replied that she does not have data with her, but suggested sending specific questions to the Association in writing, and they would be able to gather data for the taskforce. Presentation bv Heather MacDonald MacDonald opened by explaining that she has done studies on the State's housing markets, and that individuals may contact her for a copy of the most recent housing study, or check on the website. The major question seems to be why Johnson County is so unaffordable. A "fair market" is defined as 40% of all apartments renting below a certain rate, which is determined by figuring a "housing income" of what income a family would have to receive to afford an affordable unit, defined in this case as a 2 bedroom apartment. Johnson County's housing income has risen steadily. In 2000, this income was $11.60 per hour. In 2003, it was $11.83. By contrast, in Des Moines the income was $12.60. Question remains why Johnson County is so different. Scattered Site Housing Taskforce Minutes August30,2004 Page 5 There is a perception that the top end of the housing market has been competed away, so homebuilders are more interested in serving lower income needs. Iowa City has a very low vacancy rate, between 1 and 1.5%. Median-income housing has had more active development in Iowa City relatively recently. Slide 1: Analysis of vacancy rates, median home prices, growth of new housing units, and population growth. Slide illustrates that Johnson County is growing rapidly, as derived from population growth, housing units, and low vacancy rates. North Liberty is in stable growth rate, indicated by moderate vacancy rates (3%), moderate house prices, and moderate rates of new units and population growth. Southeast of Iowa City is stable, and Coralville has an area of stagnant, characterized by high vacancy rates and low housing costs, much of it old stock in the process of being redeveloped. This area is by Highway 6 and the Iowa River. Much more of Johnson County is in the rapidly growing category, which is very different than Cedar Rapids and other larger cities. Noted that the information on all of the slides is census data, so a few years old. Slide 2: Percent of homeowners that pay more than 35% of their income for housing costs. Thirty-five percent (35%) is a higher figure than federal government uses, but generally is the upper limit that banks will allow when considering a loan. There are areas in Johnson County where 15% of all households are cost burdened. The state average is 9%. The data looks at income against housing prices. The railroad tracks roughly divided areas of less and more burdened households. Slide 3: Rental information Statewide, approximately 28% of renters are cost burdened or pay more than 35% of their income for housing. Students may skew the data on rentals in the downtown area. Data indicates that between 25% and 50% of renters are paying a significant amount in housing costs. Affordable rental markets exist in Linn and Washington counties. Possible reasons for this situation may include the employment base of the county, which is primarily service-based and depends on a large base of relatively low-paid employees. Iowa City industry includes service, information, education, and healthcare, which are different than other larger cities in the sate. Dichotomy in salaries is evident most strongly in the healthcare industry with highly paid professionals versus the lower-income support personnel. Relatively small high-income population pushes up costs for all. Slide 4: Where is affordable housing located in Iowa City? Defined as rentals leasing for fair-market rate or less. Affordable owner-occupied housing defined as affordable for households earning 80% of median income or 50% of median income, depending on where they fell on the continuum. Definition also assumes no significant debt, a 5% down payment, and an interest rate of 6%. For a four-person household earning $43,500, this would come to a $160,000 home. For a household at 50% of median income, it would be a house at approximately $110,000. Rentals that fall within these guidelines fell mostly on the east side of Iowa City, where 35-50% of the apartments are affordable. Also a number of affordable units can be found in north Iowa City and in Coralville. Slide 5: Analysis of 3 bedroom apartments They are distributed differently. South and east sides had higher concentration of affordable units, with units becoming less affordable nearer to downtown. North Liberty provides more affordable units. The taskforce had a question on the number of units available per the data MacDonald collected. MacDonald responded that data on the slide reflects percentage of units available rather than actual numbers, though she can get that data. Anciaux requested that data be forwarded to the taskforce. Slide 6: Owner-occupied units selling for $110,000 or less More than 50% of units in the south part of Iowa City would be affordable. Near the river and west side is not very affordable, and the north side has somewhat more affordable housing. MacDonald noted that this data is based on the census, so does not reflect the more recent developments on the east side of Iowa City, such as large increase in condos. Scattered Site Housing Taskforce Minutes August30,2004 Page 6 She also noted that big subsidized housing developments have not been a large effort in Iowa City. Many of the affordable houses in the affordable southern zone fall along the Hollywood Blvd area, where many homes are older. MacDonald added that manufactured homes fall in this category as well. Hayek: requested clarification - data seems to be showing that there is not a high percentage of new housing in the affordable range, but reflected primarily in the areas with older homes? MacDonald agreed, but added that even in 2000, some areas such as North Liberty and Tiffin with higher rates of new, affordable housing. At time the study was done, many of the condos and zero-lot homes had not yet been built in Iowa City. MacDonald approached question of what concentrations do. Homebuilders have some good suggestions, such as streamlining the approval process. There are pros and cons to regulations. Higher regulation can be attractive to those looking for a good investment in the community. A streamlined process and one- stop shopping especially geared towards developments that set aside a certain portion of their units for affordable housing would be attractive to the developers and a fair trade-off for the city for community development. More dialogue and marketing of diverse housing could be geared to address neighborhood issues and local opposition to developments of lower income housing in particular areas. This is not a significant problem yet, but in the long run it would be beneficial if more neighborhoods provided more choices. More variability is a good thing. Some communities have succeeded in bringing consensus on diverse housing issues, often with help from state legislation. Emphasis can be focused on growth and community management, to prevent urban sprawl and the impact on the environment. Housing integration can be a draw for the community. Hayek: What has caused this polarization? MacDonald responded that it reflects nationwide trends. Increasing dichotomy in incomes, community growth, and changes in the local culture are all contributing factors. Also people who move into area from other states with different economic situations are purchasing larger and more expensive homes. Hayek: Would a change in local economy to more of a manufacturing base provide a higher minimum wage? MacDonald replied that it can, but Cedar Rapids for example has moved to more of a white-collar base. Economic development professionals generally don't think manufacturing is the answer to the problem. Iowa City is poised to be on the leading edge of information industry. MacDonald noted that there are possibilities in roles of the local companies can take in helping to house. In other cities, some companies contribute to a housing trust fund that can help subsidize moderately priced housing. Mayo Clinic does this, not to help doctors, but the other professionals and support personnel. This subsidy may assist with down payment. Stutsman cited example of Coral Ridge mall, which was essentially subsidized by citizens statewide. Hayek: In terms of the cost burdens of Johnson County, summarize two or three suggestions for the city to consider. MacDonald responded to consider workforce housing employer-based linkage fees, in a trust fund for example, to assist with housing costs for lower-income employees. Develop comprehensive plan to outline how individual neighborhoods are going to meet the need for affordable housing, on the assumption that there should be fair-share housing throughout the community. Come to an agreement on a minimum share of this activity, which might involve rezoning land for higher-density housing. Noted that there are some architectural designs that might allow for multi-unit buildings that look like large houses. MacDonald added that positive marketing to make this more acceptable for more affluent areas. Finally, streamlining the process and allowing for one-stop shopping will help with costs, especially as an incentive for developers who designate a portion of their activities to affordable housing. Finally, consider modular housing, as it can look very nice and be inexpensive. Anciaux noted that while state law makes discrimination against modular homes illegal, issues could be raised if the home arrives at the lot on wheels. The covenant to the deed may prohibit homes arriving on wheels. Hayek thanked MacDonald for presenting, and may ask her to come back. MacDonald noted she will send the maps with the actual number of housing units. MacDonald said the UI website showing these slides, and more information on the study, is http://planning.urban.uiowa.edu/iowa2000. Scattered Site Housing Taskforce Minutes August 30, 2004 Page 7 OTHER BUSINESS Hayek handed out suggested study/deliberation guide, to be addressed at the next meeting. Requested that research materials be read by September 20 meeting, in order to begin discussing. There is no public hearing on September 20. The realtors and neighborhood council will be presenting, and begin discussion to create definitions. Public hearing tentatively set for October 4. Anciaux requested additional information. Hayek asked him to email or call. ADJOURNMENT: There being no further business to come before the taskforce, Left moved to adjourn. Anthony seconded, and the motion passed uncontested. Meeting was adjourned at 7:40 pm. S/Pcd/minutes/ecodev/2004/8-30-o4ssht Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10/04 10/18 11/01 1l/15 12/06 12/20 D. Anciaux X X X X X OlE OlE X X X J. Anthonv X OlE X X X X OlE X X X D. Clausen X X X X X X X X OlE X M. Havek X X X X X X X X X X J. Leff X X X X X X X X X X J. Peterson X X X X OlE X X OlE X X S. Stutsman OlE X X X X OlE X OlE OlE X VandenBer2 X X X X X X X X X OlE Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member PRELIMINARY I 09-23-04 , MINUTES IP7 IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, September 2,2004,3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Charles Felling, Rick Fosse, James Hemsley, Mark Seabold, Terry Trueblood, Emily Walsh Absent: None Staff Present: Karin Franklin, Marcia Klingaman Visitors Present: Ruth Baker, Helen Jahnke (Benton Hill Park Residents) Call to Order Felling called the meeting to order at 3:35 p.m. Public discussion of anv item not on the aqenda There was no discussion. Consideration of the Minutes of Julv 1. 2004 Meetinq Hemsley noted an error in the Minutes. A motion was made by Fosse and seconded by Seabold, to approve the Minutes as amended. The motion carried unanimously. Discussion of the Benton Hill Park entrvwav Droiect with Joe Prescher Prescher distributed an updated scale drawing of proposal to the committee members, along with a budget estimate sheet. Noted that the column construction has been altered, including the fittings and the attachment method of the crosspiece. New design resulted from discussions with engineers, to help with durability of the construction. Also, the concrete will be sculpted onto the pillar, rather than cast. Fosse raised discussion of alternatives to concrete, such as epoxy. Material used must allow air flow and drainage. Seabold suggested fiber-reinforced concrete, but Franklin noted that material will crack over time. Prescher noted that the crosspiece is planned to be a steel span. Another option would be to create a thin box, approximately 1" wide, which would strengthen the integrity of the crosspiece and reduce its weight. Franklin inquired what sort of engineer to consult to determine whether the piece will be appropriately wind resistant. Fosse asserted that a structural engineer would be the type to consult. Prescher added that he has talked to some local engineers about the project already. Walsh asked about the planned quote for the back or moon side of the crosspiece. Prescher responded that quote is still open for discussion. His proposal was "walk in beauty." General agreement from committee members and guests that this quote is appropriate. Franklin reviewed materials, as outlined on budget sheet. Prescher noted that the budget does not include any information for lighting materials. Question raised how lighting the piece would affect the cost. Seabold replied that it depends on many factors, including the cost of running electrical wire to the arch. Fosse added that there are local companies with catalogs Prescher can review to find out more about fixture costs. Franklin noted that the budget as written is over the limit. The total cost of the project cannot exceed $30K. Prescher replied that one option is to leave out the lighting aspect of the piece and concentrate on other areas. Also, budget is estimated high. Seabold wished to know how high it had been estimated, whether there was a set percentage. Prescher estimated that construction costs could be reduced to $15K to $20K. He has set aside $10K as designer fee for project, and inquired what would happen to surplus funds. Iowa City Public Art Advisory Committee Minutes September 2, 2004 Page 2 Franklin noted that entire amount does not need to be spent, and that the design fee should be a set portion of the total amount. Prescher has specific quotes from some companies, and estimated rest. He will work to get more solid information about those costs. Franklin inquired whether the piece could be constructed to allow for adding lighting later. Fosse and Seabold agreed that this is possible. Camillo suggested that solar lighting could be researched for use on the piece. Question raised how much light is needed, whether solar lights would provide enough illumination. Also, durability and lifespan of solar lights unknown, and also whether they would fit into the design. General agreement to install electrical conduit in pillars at the time of construction, to be used for future lighting. Prescher inquired where the piece would be set. Franklin responded the plan is to set the arch back from the street, and could be 30-40 feet from the corner. Trueblood noted that the sidewalk is still being completed. Hemsley requested a more refined budget. Franklin noted that she would work through the contract with Prescher. The important thing to note is that the drawing provided is the expected and approved end result of the project. Fosse requested a color version of the drawing. Prescher responded that he is still considering color combinations. Suggested that a few different options be presented to the committee. Franklin requested color drawings be brought to the October meeting. Trueblood inquired about footings of the piece, in relation to landscaping, and would like to consult with Prescher after research on engineering has been completed. Seabold also requested a sample of sculpted concrete be brought to the next meeting. Fosse would like a mockup of the piece also brought to the meeting. Franklin confirmed that projected installation date is May 1, 2005. Review of Northside NeiQhborhood art Droiect sketches with John Coyne Coyne passed around detailed sketches. Pieces planned to be cast aluminum with a patina, under an inch thick so they will be very light. Fosse and Seabold inquired about wind force resistance. Franklin noted that the pieces would be mounted on the tops of the street sign poles. Fosse will check into wind resistance and fabrication. Inquired about planned size of pieces, noting that wind may limit the size. Coyne responded that cast aluminum construction should keep the pieces under four pounds. Franklin requested a full-sized prototype and noted that committee can give go-ahead to the project. Committee would like the finished pieces to be increased to 12"x12". Review of Peninsula Park SculDture DroDosals with Seth Godard Godard brought in models of proposals for the committee to evaluate. Models involved wire figures covered with plaster, then sandblasted to reveal parts of the wire and to give texture to the piece. Noted he is still considering different poses for figures in the park, such as people dancing or embracing. Also concerned about wires showing and how to assure safety from protruding ends. Walsh suggested rounding the ends with a grinder. Fosse interested in the materials planned for the projected. Observed that as metal rusts, it expands and would crack the concrete, if steel rods are used. Aluminum and concrete react badly to each other, so that is not a good combination either. Walsh suggested Godard check into vinyl cement. Godard inquired about expected timespan piece would be on display, and that erosion may not be bad for the piece. Franklin responded that the expected span would be a year, though there is a possibility of the piece being displayed longer, or purchased by the City. Overall committee approval of the concept. Project provides a $500 honorarium for materials. Iowa City will supply the base. Franklin will be in contact with Godard to work out details. Franklin inquired with committee regarding other student proposal. Student was not able to attend the meeting. Franklin added that there is enough space in the display area for more than one piece. Some Iowa City Public Art Advisory Committee Minutes September 2, 2004 Page 3 concerns noted about the proposal, such as with safety. Committee may discuss the proposal in more depth with the student. However, at this point approval given to move forward with Godard's piece. Discussion of revisions to Neiqhborhood Art proiects process Klingaman presented revisions to process, further defining need for involvement of an artist in the process. Trueblood moved to adopt as revised. Fosse seconded. Motion passes unanimously. Committee Time/Other business Franklin requested deferral of discussion on downtown alley project and the report on the Public Art Program Network meeting. Franklin distributed Public Art Advisory Committee annual report, and invited additions/revisions for plans for fiscal year 2005. Also distributed proposal submitted by Quench Us of Iowa City for review. Both items will be on the October agenda. The next meeting planned for October 14. Adiournment There being no further business to come before the Committee, Walsh moved to adjourn and Seabold seconded. The meeting adjourned at approximately 5:15 p.m. Pcd/minutes/publicart/2004/art09-02-04.doc Public Art Advisory Committee Attendance Record 2004 Tenn Name Expires 01/08 02/05 03/04 04/01 05/06 OS/20 06/03 07/01 07/29 08/05 09/02 10/07 11/04 12/02 Barbara Camillo 01/01/05 0 X X X X X OlE X X NM X Charles Fellin!! 01/01/06 X X X X X X OlE X X NM X Rick Fosse X X 0 X OlE X X X X NM X James Hemslev 01/01/06 0 0 X X OlE OlE OlE OlE X NM X Mark Seabold 01/01/07 X X 0 X X X X X X NM X Terrv Trueblood X X X X X OlE X OlE X NM X Emilv Carter Walsh 01/01/05 0 X X X X X X X X NM X Key: X = Present 0 = Absent OlE = AbsentlExcused NM - No Meeting -- -- = Not a Member ~ MINUTES ECONOMIC DEVELOPMENT COMMITTEE THURSDAY, SEPTEMBER 2,2004 - 5:30PM CITY HALL, LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliott, Regenia Bailey Members Absent: None Staff Present: Steve Nasby Others Present: Bob Rolfe, John Spitzer, David Hensley, Jim Peterson, Dick Schwab, Gerry Fall, Joe Raso, Andy Axel CALL TO ORDER Chairperson Ernie Lehman called the meeting to order at 5:30 PM. APPROVAL OF MINUTES - JULY 1. 2004 The committee approved the minutes from July 1, 2004. UPDATE- UNIVERSITY OF IOWA ENTREPRENEURIAL LEARNING CENTER Hensley gave an update to the committee regarding the University of Iowa's Entrepreneurial Learning Center. Hensley said that the official name is Bedell Entrepreneurship Learning Laboratory, and that the formal opening will be on Friday, September 10, at 11 :00 a.m. He mentioned that the goal of the center is to provide resources for students to transform their ideas into business plans. Hensley said that the Entrepreneurial Learning Center is open to University of Iowa students. Hensley noted that the Entrepreneurial Learning Center has the capacity to accommodate up to 17 teams (34 persons) at anyone time, and that currently there are seven teams of students. In response to a question, Hensley said that the focus of the Entrepreneurial Learning Center is high tech and as such there could be a potential for high growth and jobs in the Iowa City - Coralville area. He stated that some of the students that use the Entrepreneurial Learning Center would stay in Iowa City, and start companies while others will likely want to locate closer to their hometowns or metro areas. Bailey asked if the Entrepreneurial Learning Center is available only to students that pursue a deQree in Entrepreneurial Science or are enrolled in the ColleQe of Business. Hensley answered Economic Development Committee Minutes September 2, 2004 Page 2 said that entrepreneurial activities not only apply to starting businesses, but expanding the business as well. Hensley said that the John Pappajohn School of Business provides a number of other entrepreneurial activities for persons other than University of Iowa students. These included an entrepreneurial summer camp for school-aged children and the Fasttrac classes for persons wanting to start or expand small businesses. PRESENTATION- ANGEL INVESTMENT GROUP SCREENING COMMITTEE Schwab said that the focal point of the group is capitalism. They want to invest in companies to make them successful, and help entrepreneurs start jobs in the Iowa City -Coralville region. He mentioned that they are looking for prospect businesses that are relatively close (within 2 hours driving time). Rolfe said that they are very disappointed in the fact that they have no investments in Iowa City. He added that most of their investments run into the Cedar Rapids area. He said that the group wants to help companies in the Iowa City -Coralville area, but they did not have the opportunity yet. Lehman asked the investors, how entrepreneurs find out about the Angel Investment Group. Peterson said that Angel Investors represent a growing concept in Iowa City region. He said that entrepreneurs are looking for money to start their business and that in their search, they easily find out about the Angel Investors. Lehman asked how the group evaluates the prospect applicants. Fall said that their committee looks at the new business plan and asks the most basic question, "Does this make sense?". He added that most of the projects fall at this first stage, because the prospective businesses have unrealistic ideas that will not survive in the business world. Other times the business plans are not completely developed, in this case the group explains the areas in which the project is lacking, and might ask the Angel Investor who is taking the lead on this proposal to review the application. He also mentioned that there were a couple of instances when the proposed business plan was lacking in many things and that the project, following a review and assistance from the Angel Investor proponent was very good, and it received an investment from the Angel Investors group. Schwab said that in many cases, there are a couple of investors that are actually specialized in specific areas, who find a project interesting, surround the project, dig in, and then support it in front of the group. Rolfe said that the group is not just looking for an idea. He said that the entrepreneur must come with completed plans, and present the plan for future growth. In response to a question on how the arouo decides to invest. Rolfe said that in this review orocess thev aet ta know oeoole. Council Economic Development Committee Attendance Record 2004 Term Name Expires 01126 03/30 07/01 09/02 00/00 00/00 00/00 Re2enia Bailev 01/02/08 X X X X Bob Elliott 01/02/08 X X X X Ernest Lehman 01/02/06 X X X X Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member