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HomeMy WebLinkAbout2004-09-28 Bd Comm minutes G[] MINUTES lOW A CITY AIRPORT COMMISSION APPROVED SATURDAY JULY 17.2004 CITY HALL CONFERENCE ROOM CALL TO ORDER: Chairperson Hartwig called to order at 4:00 MEMBERS PRESENT: Randy Hartwig, John Krstenansky, John Staley, Daniel Clay MEMBERS ABSENT: Carl Williams STAFF PRESENT: Sue Du1ek, Ron O'Neil OTHERS PRESENT: None PUBLIC DISCUSSION NOT ON THE AGENDA: None ITEMS FOR DISCUSSION/ACTION Airport Budget- Hartwig said the issue to be discussed is the airport budget, specifically as it relates to the Airport Manager's position. Clay indicated the budget must be reduced. The only item amenable to reduction in his opinion was the personnel line. Clay suggested reducing the Airport Manager position from the present full time to 40% and no benefits effective November 1. John Staley agreed there isn't much else to cut except personnel. Hartwig said the present situation at the airport cannot support the present personnel costs. John Krstenansky said we need to prioritize the activities of the manager's position. Ron O'Neil replied that he was shocked. He questioned if the Council needed to approve any reduction of positions. Sue Dulek replied they did not; the manager is employed at the will of the Commission. Ron O'Neil said that in the recent past a Commission member had tried to make a deal to remove the Airport Manager; that this made the Council irate at the Commission. He said that the Commission is mistaken if it thinks this is just about money. John Krstenansky replied that the Council will do what they think best and the Commission also must do what it feels is best. He said the Commission must look at the present situation like a business and aim for self-sufficiency as much as possible; any business gets its expenses in line first - personnel cost are 1/3 of the budget. Dan Clay moved and John Krstenansky seconded to terminate the present contract of the Airport Manager effective 10-31-04. The motion carried 4-0. Dan Clay moved and John Staley seconded to offer Ron O'Neil a contract for 40% of full time with no benefits effective 11-1-04. Motion carried 4-0. ADJOURNMENT: Meeting was adjourned at 4:20 Randy Hartwig, Chairperson MINUTES APPROVED I];J IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, JULY 29,2004,3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Charles Felling, Rick Fosse, James Hemsley, Mark Seabold, Terry Trueblood, Emily Walsh Absent: None Staff Present: Karin Franklin, Marcia Klingaman Visitors Present: Ruth Baker, Helen Jahnke, Nancy Zemblidge (Benton Hill Park Residents) Call to Order Charles Felling called the meeting to order at 3:30 p.m. Public discussion of anY item not On the aqenda There was no discussion. Consideration of the Minutes of July 1. 2004 Meetinq Motion: A motion was made by Rick Fosse, seconded by Emily Walsh, to approve the Minutes. The motion carried. Presentations of proposals for the Benton Hill Park entrvway proiect John Coyne - Iowa City John Coyne presented an example of his work, the Black Angel, which is on display in the Ped Mall. The Black Angel is made of cast aluminum with a steel armature. It is designed to take any kind of stress. Coyne proposes using the same materials for the Benton Hill entryway. The surface finish of the arch will have the same kind of patination as the Black Angel. Coyne would bring out the silvers in the aluminum, resulting in reflective surfaces. The process is going into a matte gray to a black, from a black all the way through the scale to a reflective silver. The arch is a complex form, but a simple design. It is 10 feet high to the bottom of the Benton Hill Park lettered area and 14 feet at the widest point between the pillars. Coyne will cast the aluminum components in either 5-foot sectionS or 3-foot sections. Each section is fitted around and attached to the pipe. Components are welded together and the seam of weld would be seamless. The archway would be fabricated in sections and arrive at the site in one piece. For maintenance purposes, he will apply four or five coats of an industrial lacquer. Coyne will contract out the aluminum casting, cement work, and the transport and assistance with the installation. A November 1st deadline is conceivable, but a spring deadline would be more realistic. Steve Maxon and Doris Parks. Max-Cast Inc. - Kalona Max-Cast displayed a scale model of their proposed entryway. The bowed arch is made of cor-ten steel, chosen for its corrosion resistance. Cor-ten is also more organic looking with less of a satin finish and a color that would go well with the brick-colored pillars, the greenery and the bronze elements of the piece. The "Benton Hill Park" lettering is made of bronze plate and treated with a green patina. The lettering appears in a recessed area in the front of the arch. The archway is approximately 15 feet high, 20 feet wide and 2 feet thick at the thickest point. The arch is bolted to two 10-foot high concrete pillars that are reinforced with cor-ten steel rods. Concrete would be poured, on site, into :y. " plywood forms, embedded in 2x3' steel-reinforced footings. Most likely, the joints between the pillars and arch would be bolted into the pillars, welded into the steel rods, with a steel plate to allow access to the framework. A fish-scale design of poured concrete, reminiscent of the house that Once stood in the area, would be applied on the inside of the plywood forms. Terra Cotta stain is added to the concrete mixture, rather than being treated later with a stain. A sealer would be applied to the pillars. Max-Cast proposed embedding six 4"x4" bronze nature plaques On the four sides and the two back sides of the pillars. Two 8"x1 0" plaques referring to the history of the Benton Hill Park area would appear On the front side of the pillars. Iowa City Public Art Advisory Committee Minutes July 29, 2004 Page 2 There was concern that the cor-ten could create stain problems. Max-Cast would fabricate the piece at their shop. The materials priced out at just under $10,000. The November 151 deadline is feasible. {Emily Walsh left the meeting at this point) Joseph Prescher - Iowa City The archway design consists of three elements; steel, cast concrete and cast bronze. Elements of the archway include two 12-foot high cast-concrete posts in the form of stylized stems. There is a concrete birdhouse at the top of each post with cast bronze and iron petal motifs beginning at about 11 feet high. Wings are an addition to the original design and are cast in concrete. Ideally, the birdhouses would be functional and the cast concrete caps removable for cleaning. A light fixture could be placed atop the birdcages by running conduit up through the concrete pillars and a section of the birdhouse, through the top cap. The lighting could make it more difficult to clean the houses. The span piece is made of beaded cut steel. The front of the arch has a cast piece holding the name of the park and a central plaque with a Smiling Sun cast in bronze, represented as feminine. A Smiling Moon is on the reverse side, cast in aluminum, represented as masculine. Prescher proposed that the Moon side have a quote, such as "Walk in Beauty" or "Walk in Truth." The wings and sun face are perforated. He is open for suggestions On what typeface to use. In line with the current trend in Iowa City for Victorian and art nOuveau styles, he is considering the steel as dark green and the concrete colored, perhaps in a stone shade. Prescher has not worked at this scale before. He will fabricate the molds and has contractors, who do have experience workin~ at this scale, to pour the concrete, cast the steel, bronze and aluminum and cut the steel. A November 1 I deadline is feasible. The committee would like pricing information and more detail on color renderings and on engineering aspects, e.g. how much wind load can the reinforced steel sustain, the stress loads for concrete, bolting and plates. JC MacQueen -Iowa City (not in attendance) The committee reviewed two sketches from his website for the entryway. The committee agreed to limit their selection to the three invited artists. Discussion of preferred artist for Benton Hill Park entry project Following discussion, the committee and the Benton Hill Park residents ranked the artists' proposals. A majority felt the Coyne piece was interesting but not appropriate for this site. The organ ice shapes and features of the Prescher piece were favored over the historic features and more rigid form of the Max- Cast proposal. The majority selected Joe Prescher for the project. Committee Time/Other business Karin and Marcia will meet with Prescher to discuss details of the project and the contract. The contract can be presented to the Council on August 31, or September 14. The committee will aim for a project completion in the spring of 2005. The project budget is $30,000; $10,000 from the Park Project budget and $20,000 from Public Art. There will be no meeting on August 5th because the artists submitting proposals for the Peninsula Project are not ready. The next meeting will be September 2nd Adiournment There being no further business to come before the Committee, the meeting adjourned at approximately 5:30 p.m. s :/pcd/mi nutes/public arV2004/art07 -29-04 .doc N Q -- N .... ..." Q -- .... .... I:"- Q -- Q .... N Q -- Q'\ Q It) Q -- QO o Q'\ ~~>O<~~~~ Q .... ~~~~~~~~ I:"- 0 0 Q Q) Q) - ('t') :+-e'" ~~~~~~~~ \COO 0 e-e Q Q Q Q U ~ ~~~~~~~~ è'~ ~ 0 0 QQ)"'" ",~Q .... Q \C -6 ~M ~:><~~~~~:>< <'g ~ 00 - Q) -- .... ~< ~:><~~:><:><~:>< .... 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Moved bv Westefeld, seconded by Klink, to accept Outlot C in the Mackinaw Villa!!:e subdivision. Unanimous. MACKINAW VILLAGE SUBDIVISION Trueblood refreshed the commission as to its discussion at the June meeting. At that time the commission voted to accept the riverfront property if offered. Trueblood stated the developer has decided not to donate this area, and pointed out the two acres the developer is proposing to dedicate. The plans still include construction of a segment of the "Missing Link Trail" through this parcel plus an eight-foot wide sidewalk widening out to ten-feet. The developer is required to pay for one-half the cost of the oversized sidewalk and to construct a trail through the open space area. The City's portion of this project is estimated to be $75,000. Fleener expressed concern about the additional maintenance responsibilities for the City. Trueblood noted the trail through the open space would be the City's responsibility, but the trail/sidewalk through the development would be the adjacent property owner's responsibility. Moved bv Westefeld, seconded by Klink, to accept Outlot C in the Mackinaw Villa!!:e subdivision. Unanimous. S&G MATERIALS PROPERTY The commission had previously indicated they would be interested in acquiring the land south of Napoleon Park if it was not cost prohibitive. Trueblood reported the City had an appraisal completed, which indicated the value to be $750,000. He referred to the memo in the packet from John Yapp setting out two options for extending the Iowa River Corridor Trail from Napoleon Park to the S&G Materials lake. Trueblood asked if the commission was still interested in pursuing possible acquisition of this property. The appraisal does not suggest the City is willing to pay $750,00 or if the owner is willing to sell, but essentially is an indication of what the land value is. Klink indicated she was very interested in pursuing it. Gustaveson asked if any thought has been given to development of this area. Trueblood noted some suggestions were a public swimming area or a passive area with a trail to a more commercialized area. Ostrognai questioned possible extra costs to the City if the land was acquired. Trueblood stated Parks and Recreation Commission August 11,2004 Page 2 of 6 there would be maintenance costs even if it was left totally undeveloped. O'Leary asked about possible liability if the land was developed into a public swimming area. Trueblood stated the City Attorney, Finance staff and a representative ftom the insurance carrier would determine this. He noted there would typically not be an increase in insurance costs since the City is self- insured. Gustaveson indicated he was unsure about a public swimming area, but noted it could be a nice place for trails, canoe rides, etc. Westefeld stated the location, water and size make it a unique park and has the potential to be very different from any other park in the City's inventory. O'Leary felt it was a great location that could be tied into the trail system, and would service portions of recreation not currently covered. The consensus of the commission was that it was still very interested in pursuing acquisition of the property. ANNUAL PARK TOUR Discussion centered on the date for the park tour and possible sites. It was suggested that the tour take place on September 8, beginning at 4:30 p.m. with a short meeting. O'Leary inquired as to how many locations typically were included on the tour; Trueblood noted it varies. Trueblood referred to the list of possible park tour sites; Westefeld felt it would be useful to include all. Gustaveson suggested going to fewer sites in order to have longer stops, such as at the Waterworks Prairie Park and Peninsula parkland. Loomer suggested concentrating on the Peninsula parkland, the Mackinaw Village area, the S&G Materials land, and Benton Hill Park. Gustaveson suggested including Kiwanis Park. Trueblood asked the commission to contact him with additional sites they would like to include on the tour. PROGRESS REPORTS Trueblood updated the commission on the following projects. Benton Hill Park A potential stumbling block with respect to the construction of the tree house (tree not being straight) has been resolved. The Public Art Advisory Committee has selected an artist and potential rendering of the park's entryway. It is a local artist who is currently teaching at Kirkwood Community College. The majority of the cost will be paid by the Public Art fund. Some aspects of the original plans have changed - part of the sidewalk will have to be rebuilt to make it safe and part of the smaller walls will have to disappear. The contractor found a sizeable underground cistern during excavation, which will be backfilled with sand. Robinson noted the trail had to be slightly altered to the southwest due to topography. The trail would have been too steep in one area, which would have created an erosion problem. Gustaveson noted the birdhouses on the gateway. Klink indicated at one time an Oaknoll resident volunteered to oversee the birdfeeders. D02 Park Staff will be meeting today with representatives of DogP AC. The City's Engineering Division is developing alternatives and cost estimates on improving the entry road into the parkland, and a parking lot. DogP AC is working with Shoemaker & Haaland on the design plans for the Dog Park. Gustaveson noted a good article in the Park and Recreation Magazine regarding dog parks. Parks and Recreation Commission August 11, 2004 Page 3 of 6 Mercer Park Baseball Up!!rades Progress is being made on the various upgrades, with the majority of the costs to be paid by the School District. Irrigation work is being done, the new lights have been delivered, and dirt is being brought in to level the outfield in order to move the fences back. Staff will be meeting with the School District to discuss the dugouts and scoreboard. With respect to programming, Trueblood stated the season was just completed and everything went pretty well as far as joint use of the fields with City High and Babe Ruth. Public Art Proiects The committee is including University of Iowa students to develop art projects for the Peninsula parkland. Klink asked if the projects would be impervious to fire; Trueblood noted they would be. Grant Wood School Proiect Discussions continue with respect to construction of a gymnasium for school and community use. The School District would like to include a geo-thermal HV AC system. This would involve laying much ofthe system underground in Fairmeadows Park. City Park Bovs' Baseball Concession Stand The old concrete base has been torn out and moved. Neumann Monson is near completion of the plans. The building will be similar to Babe Ruth's concession stand at Mercer Park. Approximately 1.5 feet of soil will be hauled in to bring the building above flood stage. Westefe1d asked if the building would be completed by next season; Trueblood indicated that is the goal. COMMISSION TIME Ostrognai indicated she has a son who dislikes sports and likes to play Dungeons and Dragons. She would like to see the City provide recreational alternatives to teens that dislike sports. Moran stated a Teen Club was formed that meets once a month at Scanlon Gymnasium, where they come up with their ideas as to what they would like to do. All teens are welcome to attend. O'Leary noted it was great to see progress being made on so many projects, and it was great to be a member ofthe commission. Fleener indicated there was a baseball tournament at City Park on a recent rainy weekend and he appreciated the help from City staff to get the fields dry and ready for play. He was also at a softball tournament at Napoleon Park. He noted it is a great place to have a tournament, and will be especially so when it gets trees. He stated his interaction with City staff has been great and they did a good job. Klink commented on the letter from Gerhild Krapf via e-mail and appreciated her taking the time to write to express her compliments relative to Waterworks Prairie Park. Parks and Recreation Commission August 11,2004 Page 4 of 6 Klink expressed concern with the loss of the Klotz tennis courts. She suggested a joint effort with the School District publicizing the other tennis courts available to the public. Trueblood noted staff is working on an arrangement with the University tennis teams to utilize City Park tennis courts for practices this fall and next spring. He also noted West High and City High have utilized the courts at City Park and Mercer for practices. It is required that they leave at least one court open to the public. The University will only be using three or four courts at times, and would not be using them every day. There will be no fee charged to the University. They have volunteered expense and labor to put up windscreens and nets if needed. They also volunteered a maintenance crew to paint the backboards, but the City received a grant to replace them. Westefeld asked how often the tennis courts are used. Moran stated they are available on a first come basis, but expected they would get extended periods of longer use. Trueblood noted years ago the City had a reservation system, but very few people utilized it. Klink noted a reservation system where people would put up a placard or their racquet to "reserve" the court and play was limited to one hour. Moran stated it would become an enforcement issue and users have been able to work it out amongst themselves as a rule. Fleener noted the reservation system works for baseball; Trueblood indicated it does work better for teams/groups. Staff may have to try a reservation system if problems develop. Klink stated she was interested in what affect the allowance of selling beer and wine had at the Shakespeare Theatre this summer. Gustaveson asked staff to contact Riverside Theatre to ask them to attend the commission's October meeting to present a report. Trueblood indicated he did not receive any complaints or heard of any problems. Loomer stated she attended a performance and it was very controlled. Klink stated she was interested in the affect the new swimming pools in Coralville and North Liberty had on the City Park swimming pool. Gustaveson indicated he would also be interested in how the other pools did (e.g., Coralville, Williamsburg, North Liberty). Moran stated it was a very bad summer weather wise and all pools suffered. Trueblood stated this summer would not be a good gauge on how the other water parks affected Iowa City pools. Moran noted staff is planning different activities to attract patrons, such as dive in movies and swimming lessons in the morning at the Mercer Park Aquatic Center. Westefeld appreciated receiving a copy of the letter from Gerhild Krapf and the way staff keeps the commission informed. He asked if there had been any feedback on removing the television from the gameroom. Trueblood stated it was relocated to the other side of the gameroom entrance, which allowed staff to set up a display board. Westefeld stated he liked the display board, noting it catches people's attention as soon as they walk into the door. Gustaveson asked who operated concessions at City Park rides; Trueblood indicated Successful Living whom the City contracts with to operate the rides. O'Leary indicated he attended the Ducks Rugby tournament at the Iowa City Kickers Soccer Park. He was impressed with facility and litter and alcohol was not evident. He felt the City should enforce a tobacco free facility at the park. He asked if the City charges the Ducks Rugby Club for concessions. Trueblood noted there has been a problem in the past with alcohol use at Parks and Recreation Commission August 11, 2004 Page 5 of 6 rugby events, and staff had to "crack down" this year. It was determined they would pay a $500 deposit on the fields, pay the normal rental fee and hire a uniformed officer to be present during the event to prevent alcohol use. They did not get an uniformed officer, so the department had to provide an employee, whose salary for the day will be deducted from the deposit. DIRECTOR'S REPORT Trueblood reported on the following: Geocachill!!. Staff received a couple of requests to use the parks to conceal boxes for people using a GPS system to find. Permission was granted on the condition that they did not dig holes or go into prohibited areas. Lon2fellow Elementarv School. Staff received a letter from the principal stating 6th grade teachers are concerned about the 5th & 6th grade parties (which they referred to as dances) held 3- 4 times a year by the City at the Scanlon Gymnasium. They indicated it disrupts the classroom both before and after the event, and they prefer the events be discontinued. Staff plans to meet with school staff to discuss their concerns. These events have proven to be very popular, and no complaints have been received from other schools. ADJOURNMENT The meeting adjourned at 6:25 p.m. Parks and Recreation Commission August 11, 2004 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2004 TERM NAME EXPIRES 1/14 2/11 3/10 4/13 5/12 6/9 7/14 8111 9/8 10/13 11110 12/8 Kevin Bovd 1/1/06 X --- --- --- n_ --- --- --- --- n_ n_ --- David Fleener 1/1/08 X X X LQ X OlE NM X Craig Gustaveson 1/1/07 X X X LQ X X NM X Judith Klink 1/1/07 X OlE X LQ X X NM X Margaret Loomer 1/1/08 X X X LQ X OlE NM X Ryan O'Learv 1/1/06 --- --- --- LQ X X NM X Nancy Ostro~nai 1/1/05 X X X LQ X X NM X Matt Pacha 1/1/05 X X X LO X OlE NM OlE Sarah Walz 1/1/07 X X X LO X X NM OlE John Westefeld 1/ 1/06 X X X LO X X NM X KEY: X= Present 0= Absent OlE = AbsentlExcused NM = No meeting LQ= No meeting due to lack of quorum --- - Not a Member G;U 2a 4 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION AUGUST 26,2004 - 7:00 P.M. EMMA HARVAT HALL - CIVIC CENTER MEMBERS PRESENT: Michael Gunn, Michael Maharry, Mark McCallum, Jim Ponto, Amy Smothers, Tim Weitzel, Justine Zimmer MEMBERS ABSENT: James Enloe STAFF PRESENT: Shelley McCafferty OTHERS PRESENT: Liz Goodman, Jim Lange, Ellen Lewin, Jan Weissmiller, Mark Anderson, Barbara Buss, Maria Ahern, Barb Pressler, Marcus Pressler, Judy Heggen, Katie, Mike Brennan, Helen Burford CALL TO ORDER: Chairperson Maharry called the meeting to order at 7:00 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Historic Review: 724 Clark Street. McCafferty stated that this is an application for an addition to a non-contributing house in the Clark Street Conservation District. She said that the owners would like to add a larger gable On the north side and then extend the bedroom gable on the south side. McCafferty said that in between the two gables the owners would construct a screened porch and a deck. McCafferty said the guidelines currently do not recommend changing the roof pitch. She said that on this particular addition, the pitch would be changed to roof the screened porch. McCafferty said that she recommended to the owners that they take the screened porch out of the center and put it on the side. She said the owners would really like to keep the screened porch in the center. McCafferty said the primary item to consider is whether the Commission wants to accept the change of the roof pitch. She said another alternative would be to do a low- pitched roof with a membrane on it, rather than changing the pitch of the existing roofline. McCafferty said that in terms of materials and the other guidelines, this project appears to comply. Goodman said that there were initially French doors in the back, and the builder's intention was to put in a screened-in porch. Goodman said she would like to stay with the original intent and also keep the house balanced. Ponto asked the owners how they felt about a lower-pitched membrane roof versus their original proposal. Goodman said that she likes the original plan better and wants to make certain there aren't any long-term problems with leakage. She said that from the alley, and given the depth of the yard, this should look fine. Maharry asked about the cost differential for a sloped roof versus a flat roof. Lange said there was nO appreciable difference. He said that he will have to reshingle the entire back of the house anyway. MOTION: McCallum moved to approve an application for an addition to 724 Clark Street, as proposed. Ponto seconded the motion. Weitzel said he likes the balance of the gable ends. He said that with the new membrane products, a flat roof can be done, but he thought that in this case it would look good to have the balance. Historic Preservation Commission August 26, 2004 Page 2 Gunn said an alternative would be to leave the design the same and just change the roof pitch over the sun porch. He said there is no doubt that the low sloped roof doesn't create the triangles, and the roof lines are better. Gunn said it would not significantly alter the design or the cost. Weitzel said that, given the age of the house, the guidelines are written more for not changing the roof pitch of historic buildings. He said that since this house is not as historically significant, the roof pitch would not be as big of an issue. McCafferty said the house is non-contributing but is historic because it is over 50 years old. Weitzel said the issue is whether it is important here to follow the guidelines to the letter or whether having architectural symmetry here would mitigate the particular guideline. The motion carried on a vote of 6-1. with Gunn votinQ no. 404 Brown Street. McCafferty said this is an application for a sun porch On a contributing house in the Brown Street District. She stated that the sun porch is on the west side of the house, the Gilbert Street facing side, and sits above a hill so that the porch is not highly visible from Gilbert Street. McCafferty said that the applicant proposes to duplicate the detail and the design from the front porch, including the wood materials and stucco. She said her only concern is that it would be too closely matched to the front porch, and there might need to be some subtle changes so that one can tell that it is an addition. McCafferty added that the addition would have lattice skirting, which would be different from the front porch. She said the proposal complies with the guidelines. Ponto asked if the roof On the regular front entry porch is a metal roof, and the contractor confirmed this. Ponto said the rear sun porch would be different, because it would be shingled. The contractor said that the sun porch would have full columns at the house wall, as opposed to the front porch, which has half columns. Ponto asked the contractor if he considered putting screenS in On either side of the door instead of wall. The contractor said the homeowner would like to stay with the current plan. McCafferty said she would recommend a smooth panel with rails and styles to make it less busy. The contractor said he plans to put a skylight in the sun porch. He said that it should not be visible from the street. McCafferty said that since this is on the north side and not visible from the street, a low-profile skylight would be acceptable. McCallum said he would support the proposal and has no problem with the design. MOTION: McCallum moved to approve the addition of a sun porch at 404 Brown Street, with the amendment that screens or panels be used instead of clapboard on the sides of the door. Weitzel seconded the motion. The motion carried on a vote of 7-0. 718 Summit Street. McCafferty said this application concerns a barn that was converted to a garage. She said that on the back of the garage on one side is a shed, and the owner is requesting to build a matching shed behind the other stall. McCafferty said the back of the shed cannot be seen from any public right-of-way. McCafferty said the new shed would be symmetrical with the other shed and would be set in from the side wall the same distance, 45 inches. Buss said she would be using matching materials, board and batten. She added that the height of the window in the door will be a little lower than the two on the barn. MOTION: Weitzel moved to approve the shed addition to a barn at 718 Summit Street, as proposed. Zimmer seconded the motion. The motion carried on a vote of 7-0. Historic Preservation Commission August26,2004 Page 3 721 Rundell Street. McCafferty referred to the site plan and described the application to demolish an existing garage and construct a new garage. She said the garage has never been on a slab and sits right On the ground and is therefore rotting at the base. McCafferty said the owners would like to demolish the existing garage and then build a new two- car garage. She referred to elevations that she had drawn. McCafferty said the owners propose a 24 by 24 dimension, and she recommends 22 by 22 if there is a double door and 24 by 24 if two single doors are used. Ahern said she does not plan to tear the old garage down. McCafferty said that a demolition permit would not be needed in that case. Ahern said that the doors would face the south and face the old garage. McCafferty said this is a non-contributing property, and the house has been substantially altered from the original. She said that the other two items with this proposal include a deck on the back, to be about 25 feet long. McCafferty she has recommended to the contractor a more traditional style porch and railing. She said that when the addition was put On the back of the house, a door was put On the second floor, and the owners would also like to construct exit stairs up to that door. MOTION: Ponto moved to approve the construction of a two-car garage, a deck, and a stairway to the second floor of the house at 721 Rundell Street. Smothers seconded the motion. McCallum asked if this might present a zoning issue. McCafferty said the Commission's approval does not guarantee that the project meets zoning, but if it does, the garage would have Commission approval. She said this would also have to be approved by Housing Inspection Services. The motion carried on a vote of 7-0. 1632 Center Avenue. McCafferty said this is an application to change the front entry to the Moffitt House at the corner of Center Avenue and yth Avenue. She said the owners are renovating the house, which is a contributing property. McCafferty said the house has aluminum siding and soffits. She said Molly Naumann's survey of the house states that it has been changed substantially from its original form. McCafferty said she looked at the house, and it appears to her that the only change is in the siding. McCafferty stated that the owners currently enter from the side of the entrance porch but would like to change that to enter from the front and on either side have siding to make it solid and more of a vestibule rather than an open porch. McCafferty said the owners also want to put a concrete stoop in front and would like to have the entrance face the street that the house is addressed on. McCafferty said that although this request does not seem unreasonable, her concern is that this and the chimney are really the only significant architectural features of the house; otherwise the rest of the house is pretty simple. She said her question is how much change should be allowed on this one significant feature. McCafferty said one thought was that the windows should be added to the sides of the entry, rather than having them solid, to maintain the transparency through the entry. She stated that the guidelines discourage removing historic material, and this would remove some historic stucco. Barb Pressler said this would warm the house up and make it look a lot better. She said that right now there are not real windows; the openings are covered with Plexiglas and the screen door is homemade. McCallum asked if the entire house was stucco at one time, and McCafferty said she did not believe so. Weitzel said he believed that the porch was probably open at one time. He asked the owners if they would be amenable to the windows to be added on the side. McCafferty said the Historic Preservation Commission August 26, 2004 Page 4 owners could put windows on just one side. Weitzel said his concern is maintaining the flow- through of the porch. Smothers said she did not have a problem with the change in the door access. Smothers said that she would just like to see the owners keep the shape and form of the porch the way it was supposed to be without taking away from it too much. Ponto said he agreed and had the general feeling that as a porch, there should be glass or openings on the two sides as well as the front. He said that would maintain the feeling of it being a porch. Maharry asked if the front stucco appears to have been added on after the original construction. Smothers replied that she believes the stucco was added on later. Weitzel said that Moffitt typically used exposed brick On his brickwork. Maharry said that the plans call for the enclosure of the porch and replacement of the door with a wider door. Barb Pressler said she would like to use a full glass, screened, six-panel door. She said the current door is 32 inches, and they would like to install a 36-inch door. Gunn asked what the owners plan for where the door is to be taken out. Barb Pressler said she would like to put in siding and use siding to fill in the window on the west side. Barb Pressler said she is not opposed to windows on the sides. MOTION: Ponto moved to approve moving the door to the front of the porch and installing windows at the sides of the porch at 1632 Center Street. Gunn seconded the motion. McCafferty suggested double hung windows to match those On the house. Weitzel said he was concerned about altering the main feature of the house. He said, however, that it probably was brick at one time. Weitzel said that if this was originally brick, it would be hard to restore with the stucco on it. Maharry said he really believes that the door should be on the side, and he therefore opposes the plan. Maharry said the original intent was to have it on the side. Zimmer said that originally the porch was all open. Barb Pressler said that someone did enclose it, so now it is not original anyway. The motion failed. with Gunn. Ponto. and Smothers votina in favor. McCafferty asked if better drawings would alter the opinions of those opposed to the project. McCallum said he did understand the owners' need to close this in for functional reasons. Weitzel said he would like to know what the original porch looked like. McCafferty stated that Sanborn's would have a footprint of the house, which would indicate whether there was originally a porch there. McCafferty said she would do more exploration to resolve some of the Commission's questions. Maharry said he believes the issues are resolvable. Gunn said this was not denied because the Commission wants the owners to leave this as it is, but because the Commission cannot tell what it will look like at this point. He said this is a project that will sink or fail with the details. McCafferty said the Commission needs more exploratory information, and she would go to the property and look more closely at the porch and do some more precise drawings. Zimmer said she would be happy to have the OWners take out the Plexiglas and thought that it could be done while still preserving the flavor of the porch. She said the proposal just lacks the right visuals and understanding. Zimmer said she would also like to know more about what the windows will look like. McCafferty said she would work together with the Presslers to irOn out the details. Smothers suggested that Commission members visit the site. McCafferty commented that a meeting cannot be held at the site, because the meetings must be held in a public place. Maharry said that the Commission would have a special meeting to review any changes to this plan next Thursday, September 2, at 7:00 p.m. Historic Preservation Commission August26,2004 Page 5 542 Clark Street. McCafferty said this is an application for an addition to a contributing property in the Clark Street Conservation District. She said that the existing house is a Dutch colonial built sometime between 1910 and 1920. McCafferty said the applicants propose to expand the footprint of the house. She said the addition would be On the rear of the house, and it would have a faux gambrel roof that would be perpendicular to the existing gambrel roof. McCafferty said that all the proposed materials would match the existing house materials. She said the detail of the crown molding, etc. would match the existing. McCafferty said her one concern relative to the guidelines is that there would be nO distinction between the original and the new. She said that typically the guidelines recommend that an addition be set in from the side lines for the purpose of distinguishing the original form to ensure that the addition is not visually confused with the old house. McCafferty said she has discussed some solutions with the designer, Katie, and the simplest would be to just use some vertical boards to define the edge of the old house. McCafferty said another option would be to make the addition a little bit wider and then add a recess between the addition and house. Katie asked if she could just make the room One foot bigger and if the break has to go all the way up two stories. McCafferty said the issue is that if it goes all the way up to the second floor coming out wider, the pitch of the roof will have to be changed to keep it below the gable. Katie said the other side of the house definitely shows that this would be an addition. Weitzel agreed that the Commission has to look at the fact that, traditionally, an addition would always be a much smaller component of the house. He said people are now putting on big additions, and concern arises because there is nO precedent for that. Weitzel said the Commission has to decide how to define that and how to make it appropriate. He said there is the aesthetic of what looks good and what makes it historic; there are always competing issues. Katie said the owners don't mind doing some sort of distinction. She said that with what they are doing on the inside, the proposal would make this as small as they want it to be; they don't want to sacrifice any more space. Weitzel asked which option of those proposed by staff that the owner would prefer. Heggen said she does not want to lose any space, so she would lean toward doing some sort of vertical mark on the exterior. Katie asked if the vertical marking should go through both stories. Weitzel asked if the house is sided in wood. Heggen said the house has the original wood shingle siding. Gunn suggested that a vertical recess in the siding be 18 inches wide and six inches deep. Ponto said he would be willing to accept a vertical board up to the eave to set off the addition. Weitzel stated that he would like to see at least a vertical board to separate the new from the original. McCafferty said that one other issue concerns the screened porch. Katie said she liked McCafferty's drawings but said she would like to move the door off to the corner to make better use of the space. Katie asked if there could be brick underneath instead of lattice, and McCafferty said that would be acceptable. McCafferty said she has recommended larger, square columns of about 10 inches to be made of wood or fiber cement board. Katie said she did not have a problem with that. MOTION: Weitzel moved to recommend an addition and a screened porch to the house at 542 Clark Street with the modifications that the porch have the details as suggested by staff but with the door in the original location and brick instead of skirting and with a vertical defining marker of a recess or board running to the second floor eave between the addition and the house. McCallum seconded the motion. The motion carried on a vote of 7· Q. Historic Preservation Commission August26,2004 Page 6 Northside Historic Districts. Gilbert-Linn Street District. Maharry said the Commission held its meeting regarding the NRHP districts. He said the next step for the local district is for the Commission to discuss boundaries. Maharry said the City Council is on record as saying that it does not want commercial districts in a local district. McCafferty said there is also direction from the City Council to proceed with the local district. McCafferty showed a map of the Gilbert-Linn Street District without the commercial properties. Maharry said the map was redrawn after public hearing to exclude the commercial properties. Maharry recommended extending the Gilbert Street District north to Church Street. He distributed site surveys of the homes in the 500 block of North Gilbert Street on both sides of the street. Maharry said he felt that the contributing structures continue up to Church Street. He said the properties north of Church Street, however, really do not contribute at all. McCafferty stated that the context has been cut back with the removal of the commercial properties, particularly the buildings made of stone and those associated with the military road. Gunn said that he had no problem with the adjustments. Weitzel said he would be amenable to the suggested boundary change. McCafferty said the Commission can propose the boundaries but will not be recommending them until after the public hearing. Gunn said the Northside Neighborhood guidelines have already been written. He said they were written with the area north of the commercial area and west of Goosetown in mind. Maharry said the guidelines will therefore be presented at the public hearing. MOTION: Gunn moved to present the boundaries of the proposed Gilbert-Linn Street local historic district as delineated on the amended map to extend the district along Gilbert Street north to Church Street On both sides of the street. McCallum seconded the motion. The motion carried on a vote of 7-0. Maharry said the Commission would hold a public hearing on the proposed Gilbert-Linn Street local district On September 9th. Ronalds Street Extension of the Brown Street District. McCafferty showed a map of the proposed district and added that all of the property is residentially zoned. MOTION: Ponto moved to present the boundaries of the proposed Ronalds Street Extension of the Brown Street District as shown on the map presented by staff. Weitzel seconded the motion. The motion carried on a vote of 7-0. Proposed Jefferson Street District. McCafferty said that this is a mixed ZOne district. She stated that there is some CB-2 zoning and the rest is zoned RIO, residential office, with the exception of the property at 325 Jefferson Street, which is zoned P, Public, as it is a University property. Weitzel said he assumed the City Council's wish to exclude CB-2 does not apply here. Maharry said that City Council did not discuss this district, because there has not been any opposition to the district. Weitzel said he would like to see a buffer around the Bostick Guest House and would like to include the CB-2 zoned properties to the north. Brennan asked why the Newman Center was included within the boundaries. He said the Secretary of the Interior regulations state that properties owned by religious institutions are not considered eligible unless they are an integral part of the district. Brennan said that comes from 36 CFR 60.4. Maharry said that area is already has already been approved by SNRC and has been sent to the National Park Service for listing. Historic Preservation Commission August26,2004 Page 7 McCafferty said she will ask Marlys Svendsen about her reasons for including the Newman Center. She said the national district nomination did go through the State, as the federal agent, and then on to the National Park Service. McCafferty reiterated that the national and local districts do not have to correspond. Gunn said the ordinance for local districts does not bind the Commission to the national standards in any way. McCafferty stated that there still has to be the justification to say that the district meets the criteria of State Code, which is very similar to the National Register. MOTION: Ponto moved to present the boundaries of the proposed Jefferson Street District as presented. Weitzel seconded the motion. Regarding the guidelines for the district, Gunn said this district is obviously not homogenous. He said that areas west of Linn Street could use the Secretary of the Interior Standards, and the area east of Linn Street could use the Northside guidelines. Gunn said as he looks further at this, however, it is difficult to call this a neighborhood at all because of the mixed architecture. He said it does not seem right to use two different sets of guidelines; therefore he would recommend using the Secretary of the Interior Standards for the entire district, as is done with the Woodlawn. Gunn added that with the different zones, it might also be beneficial to use the Secretary of the Interior Standards, because there is a lot more flexibility. The motion carried on a vote of 7-0. MOTION: Weitzel moved to recommend the adoption of the Secretary of the Interior Standards for use as guidelines in the proposed Jefferson Street Local Historic District. Zimmer seconded the motion. The motion carried on a vote of 7-0. MOTION: Gunn moved to recommend the adoption of the North Side Neighborhood District Guidelines for the proposed Gilbert-Linn Street Local Historic District and for the proposed Ronalds Street Extension of the Brown Street Local Historic District. Zimmer seconded the motion. The motion carried on a vote of 7-0. Historic Overlay Zone Ordinance. McCafferty said the City staff is rewriting the City's development code. She referred to staff's proposal for the historic and conservation overlay zone portion of the code. McCafferty said the Legal Department has cleaned up the language, maps of the districts have been added, and a list of landmark properties has been included. McCafferty said that there have been two substantive changes. She said the first change involves the provision for economic hardship. McCafferty said this is intended to be a relief valve and is not to be confused with financial hardship. She said the criteria for economic hardship is similar to those required for a variance, and therefore there is a very high standard. McCafferty said the second substantive change involves prevention of demolition by neglect. She stated that in the Housing Code there is currently a very detailed list of what property OWners need to do to maintain their property. She said the list she had proposed was not as comprehensive as what was already in the Housing Code. McCafferty stated that this will reinforce the provisions of the Housing Code to make it more evident in its application to historic preservation. She said the provision is already in the Code; the only change is that this would nOW apply to commercial properties in a district. McCafferty asked Commission members to look oyer the proposed changes. MOTION: Weitzel moved to defer consideration of the proposed historic overlay zone ordinance to a future Commission meeting. Zimmer seconded the motion. The motion carried on a vote of 7-0. Historic Preservation Commission August26,2004 Page 8 Minutes: July 22. 2004. Ponto said he had typographical corrections to submit. MOTION: Weitzel moved to approve the minutes of the July 22, 2004 Historic Preservation Commission meeting, subject to typographical corrections. Ponto seconded the motion. The motion carried On a vote of 7 -0. Auqust 10. 2004. Ponto stated that on pages 8 and 10, the minutes should indicate that this was public discussion of a local district and not a public hearing. He said he also had a typographical correction to submit. MOTION: Ponto moved to approve the minutes of the August 10, 2004 Historic Preservation Commission meeting, as amended. Weitzel seconded the motion. The motion carried On a vote of 7-0. INFORMATION AND DISCUSSION: Historic Review Survev. McCafferty pointed out that question number seven in the survey should come right after question number two. The consensus of the Commission was to change the wording of question number three to read, "If your application required review by the full Commission, did you attend the meeting?" Certificates of No Material Effect. McCafferty said that the Chair and staff approved one certificate in which the project used a product called tindura, which is a composite with plastic composite material. She showed a sample of the product to the Commission. Ponto asked if a letter was sent to the State regarding a change in boundaries for the proposed Gilbert-Linn Street District after the last meeting. McCafferty responded that Svendsen is preparing a report to explain why the Commission recommended that the commercial properties be removed. She said that Svendsen is preparing a new nomination without the commercial properties and with the context changes. ADJOURNMENT: The meeting was adjourned at 9:32 p.m. Minutes submitted by Anne Schulte s :/pcd/mi nuteslhpcl2004/hpc08-26-04 .doc 0, = -- '" ,..., ,..., ,..., -- ,..., ,..., .... ,..., <= ,..., 0, = -- 0, = ~ , ~Þ<:O:>OOO<: : Þ<:Þ<: = ' = , ~:><:o:><::><::>o<: ::><::><: = ' .... ~:><:o:><::><::><::><:o:><:o = 00 ~:><:oo:><::><::><::><::><:o = == Q .... ~ ~:><:o:><::><::><::><:o:><::><: .~ = 8 = §'E ~:><:o:><::><::><:ð:><::><:ð u 8 = Q) == ~ r--~ ~ .S Q) ...,. s¡ 0 0 :><: :><: :><: :><: :><: Ô :><: -~Q = e'iS==Q >-M - .." .., ~'g ~:><:o:><::><::><::><::><::><:ð Q)Q) = - - ~- .~ -< ~ :><: 0 ð :><: :><: :><: :><: ð ð - = Q - .~ ~ = ~:><::><:ð:><::><::><::><::><:ð = .... ~:><::><::><::><::><::><::><::><:: = ' t1~:><:~:><::><::><:~:><:: ~o 0 0: E:><:~~:><::><::><:~:><:: ~ 00 0: ~ ~~~~~~~~~ : .!!1 EE ~~~r--~~r--~~r--_ §tUooooooooo v o ~--------- tU ~ .~~~~~~~~~~ 00 tU Ü ~~NNNNNNNNN ~~A C ~~~~~~~~~~ ~.S8 o ~....... 11) ~ ~~~~~ ~~o ~ ~e ~~~~ro ~ _ 00 00 00 ~ øo ~ ~= --~ tU~~zoo ~~ ;s..ã~:¡og!ë ¡:\:;« z ... <.D 0 0 .. u .... ~.. e II 0... N ~ e - = .... ... = .. .. II II II II o a =~~""o=>_ u_~ ~~ ~~~~~ .. .- '" ro """". - ,.... ;>, ~ ~ ' ~~~ z<~~~~~~~~ ~:><:ooZ; .- :J ro I «0... FINAUA~ POLICE CITIZENS REVIEW BOARD 2a 5 MINUTES - August 10, 2004 CALL TO ORDER: Chair Loren Horton called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Candy Barnhill, Greg Roth, Loren Horton, and Roger Williams MEMBERS ABSENT: John Stratton STAFF PRESENT: Staff Kellie Tuttle OTHERS PRESENT: Capt. Tom Widmer of the ICPD and citizen Kevin Halstead CONSENT CALENDAR Motion by Williams, seconded by Roth, to adopt the consent calendar. · Minutes of the meeting on 07/13/04 · ICPD General Order #98-02 (Policy Operating Procedures Manual) · ICPD General Order #00-02 (Harassment and Sexual Harassment) Motion carried, 4/0, Stratton absent. NEW BUSINESS Proposed chanoes to Standard OperatinO Procedures. The Board received a draft of the proposed changes to the Standard operating Procedures. The following additional suggested changes will be reviewed in September: 1. On the cover sheet spell out Police Citizens Review Board instead of PCRB then follow with (hereafter referred to as PCRB or Board). 2. Section I. Complaint Process was to add "complaints about alleged" before police misconduct On the third line of the first paragraph. Also to take a look the first sentence of the same paragraph referencing "community standards". 3. Subsection A under the Complaint Process between number 2 & 3 adding a section regarding how/when complaint deadlines are established/specified by ordinance. 4. Subsection A number 4, changing the sentence to read "A copy of each complaint filed shall be provided to Board members in the next meeting packet." 5. Take a look at the placement of numbers 5 & 6 in Subsection A. 6. Subsection A & B to end in colons, and B to read, "Procedures for complaints subject to summary dismissal follow:" 7. Subsection B, number 2, second line to read, "shall include a cover letter from the Board indicating that it appears to be an untimely...." 8. Item number 4, subsection B, second line striking out "determine whether the complaint should be" leave in summarily and change dismissed to dismiss, adding "the complaint". At the end of line three striking out "determined necessary". 9. Subsection B, number 5 to read, "If the Board dismisses the complaint, staff shall:" dropping, "forward the following:", but then adding "Forward" to each of the following steps 1-3. PCRB - Page 2 DRAFT August 10, 2004 10. Subsection B, number 5(a)(1) striking "going" in the first line. Number 5(a)(2) also striking "going" in the first line and also striking everything after IC Police Department at the end of the paragraph. 11. The possibility of adding a subsection C to give procedures if the complaint is not summarily dismissed. OLD BUSINESS None. PUBLIC DISCUSSION Capt. Widmer informed the Board that the suggested changes to the General Orders made at the July 13th meeting had been turned over to the training officer for consideration On the rewording. The suggestions have been noted and will be taken under advisory. BOARD INFORMATION Horton announced that the City Council had appointed Elizabeth Engel (Beth) as the newest Board member starting September 1. She is a retired elementary school teacher and he has worked with her on other committees before and she is very responsible and productive person that will be a good addition. Horton also handed out (4) articles for Board information as follows: 1. New Des Moines Police must take Spanish course 2. Johnson County man sues Coralville 3. W. Branch man sues two officers after May arrest 4. Man sues officer for excessive force STAFF INFORMATION None. EXECUTIVE SESSION Not needed. MEETING SCHEDULE · September 14, 2004, 7:00 P.M., Lobby Conference Room · October 12, 2004, 7:00 P.M., Lobby COnference Room · November 9,2004,7:00 P.M., Lobby Conference Room · December 14, 2004, 7:00 P.M., Lobby Conference Room ADJOURNMENT Motion by Barnhill, seconded by Roth, to adjourn. Motion carried, 4/0, Stratton absent. Meeting adjourned at 7:55 P.M. ..,. .... , - , .... , .... a-, , - ~ .... , .... I .... g§ .... I - = , .... ~o ~U ,-, ..,. , .... .... ~ ~ ~ ~ ~ >~..." 0 , .... - I = a-, ~¡,.¡~ ~ ooU~ ~ = '" , .... ~ ~ ~ ~ , z~< .. - 0 I .... 00 0 ~~~ 0 ....z.... ~ .., E!3 t:~ '-' .... ~ ~ ~ ~ I , - 0 I Ufo-< r- ¡,.¡fo-< U< 00 :?j :?j :?j :?j :?j , .... - I ,..;¡ 'C Z Z Z Z Z I 0 ~ .... , .... ~ ~ ~ ~ ~ , - , 111 .., :?j :?j :?j :?j :?j , .... , - z z z z z , ..,. a-, E!3 ~ ~ ~ ~ I - , .., 0 , "0 e ,¡ 100 = '" 0 .... E!3 ~ ~ ~ ~ , = ..c , <.J OJI e - 0 , .... i>'i = ~.. 0 ==.........'S~ .., I 055 ลก = .... ~ ~ ~ ~ ~ - , rI'..! r.I} CI'.:I .... .... ~~..c"O ~ <zz ~~ 00 ..,. on on r- oo II II II II II 0 0 0 0 0 0 - - - - - - ~O~~ "'~ - - - - - - , - - - - - - ¡..'" '" '" '" '" '" '" , oz I '" -= .... '" -= ~ = ~ e »= .... = Q '" = Q .... ... .. '0"= .&>- Z "'.... =.... bJ> '" .- = E .. '" .... ... ... ..= .. '" bJ>= N bJ> Q Q Q ::: ... Q .- .. .. := = ~ ,.¡:J:: "'00 " p::~ U~ "'''' FINAL/APPROVED~ MINUTES SENIOR CENTER COMMISSION August 17,2004 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:05 PM. Members Present: Lori Benz (2: 15 arrival) Jay Honohan, Sarah Maiers, Charity Rowley, and Nancy Wombacher (2:40 departure). Members absent: Jo Hensch and Betty Kelly. Staff Present: Michelle Buhman, Linda Kopping, Susan Rogusky, and Julie Seal. Others Present: Lynn Campbell, Eve Casserly, Jane Davis, David Dowell, Bob Elliot, Harold Engen, Lois Friday, Bill Gauger, Betty McKary, Vanessa Miller, Charlotte Walker. Recommendations to Council: The Senior Center Commission has nOne at this time. Approval of Minutes: Motion: To approve the minutes from the July 20,2004 meeting as distributed. Motion carried on a vote of 4-0. Rowley/Maiers PUBLIC DISCUSSION- UPDATE ON THE MODEL RAILROADING GROUP REQUEST FOR SPACE - HONOHAN Lois Friday, volunteer coordinator of the Computer Lab, requested that the Commission not move that Computer Lab into the currently proposed smaller space. Friday commented that the lighting and outlets in the current room are better than in the smaller space. The current space also allows for people with mobility devices to access the computers easily, whereas the smaller space would not. Friday reported that they have plans to upgrade the current computers. There have been some considerations to bring in PC's rather than iMacs, however this complicates the process of teaching a class with different computer systems. Kopping noted that Lois and Jim Friday have given numerous hours volunteering and the lab would probably not be in existence without their efforts. McKray commented that as a user of the computer lab the current arrangement of computers in the lab is far better than the former smaller space. Walker suggested that PCs be made available for the seniors. FINAL! APPROVED Bill Gauger, representative of the Railroad Club, reported that there are six people still interested in building a model railroad in the Center. Gauger distributed a sketched design of a model railroad which the club would like to build if space was allocated to the club. Kopping reported that she is working on obtaining the ADA requirements for the proposed use of space for the Railroad Club. Considering the cost involved with this proposal and the small number of people currently expressing interest in the Rail Road Club, Rogusky suggested issuing a press release to see if additional community members are interested in joining the club before moving forward with the proposal. INDEPENDENT CONTRACTOR AGREEMENT REVIEW Kopping reported that she has been working with Sue Dulek, Assistant City Attorney, to develop an updated cOntract to be used with all independent contractors. Commissioners reviewed the contract and made some minor changes to the document. Motion: To adopt the independent contract agreement as amended. Rowleyl Maiers Motion carried on a vote of 5-0. COMMITTEE REPORT ON EXPANDED USE OF THE BUILDING - BENZ! ROWLEY Benz reported that the committee investigating the feasibility of expanding the hours of operation met Aug. 16,2004. The committee was originally formed to discuss a request made at the July Commission meeting to make the Pool Room available to members after the Center closes at 5 PM. During the course of the meeting, the Committee decided to expand their discussion to evaluate the usage of the entire facility in order to expand usage and build membership. The committee plans to continue their evaluation and will bring a recommendation to the Commission as soon as possible. Kopping reported that she met with Erin Herting, Assistant Finance Director for the City of Iowa City, to obtain information related to City liability and staffing requirements for expanding building usage. Eve Casserly, President of the Johnson County AARP Chapter # 1816, distributed a letter to commissioners outlining the work done in their office as well as the services the AARP office provides seniors in the community. Casserly recommended that the office space remain AARP's space exclusively. A copy of this letter is available at the reception desk in the Senior Center lobby. Commissioners agreed that Rogusky issue a press release to see if there is additional interest in the Model Railroad Club. FINAL! APPROVED SENIOR CENTER UPDATE- Operations- Kopping In June of 2004, the Iowa City library's grand piano, which was being stored at the Senior Center during the construction of the library, was returned. Wombacher and Kopping have since been researching options to acquire a replacement piano. Betty Kelly reported to the last City Council that many of the Senior Center participants miss the piano. After the meeting she was approached by someone willing to donate a piano. Kopping investigated this lead and found that the piano was in need of extensive repair with an estimated cost of around $6,000. Kopping reported that the FY04 Senior Center budget was under-spent by approximately $68,000. The Commission discussed the possibility of requesting that a portion of the unspent funds be carried over in order to purchase a replacement grand piano. Motion: Authorize the purchase of the piano and negotiate with the consignor to reduce the price of the piano subject to the approval of the City Manager. Maiers/Rowley. Motion carried on a vote of 4-0. Shaun Bradbury, Special Projects Engineer, has been working with Center staff to resolve problems related to bringing the system up to code. Iowa Fire Company will be at the Center next week to start repairing the problems with the system. Kopping is working on year-end carryovers and evaluating expenditures to comply with changes to the Senior Center's financial structure. Kopping has been working with Document Services to design an advertisement which will appear in the October UI Alumni magazine. Since the Senior Center is a member of the Johnson County Cultural Alliance the Center is receiving a discounted price on the advertisement. In an effort to increase membership the Center's Fall Program Guide will be going to residents 50 and better in Johnson County. This should help increase the membership of the Center. Programs - Seal Seal distributed copies of programs and special events scheduled for September 2004. For a complete listing of programs see the Fall Program Guide and the August edition of the Post. Volunteers - Rogusky Rogusky reported on the Johnson County Fair booth and quilt raffle. Membership Fundraising Report - Buhman Buhman reported collecting $21,472 in membership money during FY04. This amount falls short of the projected $57,000. COMMISSION DISCUSSION- Honohan will prepare the web article reporting from this meeting. Motion: To adjourn. Rowley/Benz. Motion carried on a vote of 4-0. FINAL! APPROVED Senior Center Commission Attendance Record Year 2004 Name Term 1/20 2/17 3/16 4/20 4/30 5/10 6/22 7/20 8/17 Exnires Lori Benz 12/31/05 X X OlE X X X X X X Jo Hensch 12/31/06 X X X X X X X X OlE Jav Honohan 12/31/04 X X X X X X X X X Betty Kelly 12/31/04 X X X X X X X X OlE Sarah Maier 12/31/06 X X X X X OlE X X OlE Charity Row1ev 12/31/05 X X X X X X X X X Nancy Wombacher 12/31/06 OlE OlE X X X X X X X Key: X= Present 0= Absent 01E= Absent/Excused NM = No meeting -- - Not a member