HomeMy WebLinkAbout1996-11-04 Info PacketCITY OF 10 WA CITY
INFORMATION PACKET
November 1, 1996
IP1
November 4 WORK SESSION AGENDA ITEMS
Memorandum from Assistant Director, Department of Planning and Community
Development and City Engineer: Proposal for a City of Iowa City Traffic Ceiling
Program. Installation of Speed Humps on City Streets
MISCELLANEOUS ITEMS
IP2
IP3
IP4
IP5
IP6
IP7
IP8
IP9
IP10
IPll
IP12
IP13
IP14
IP15
Memorandum from Council Member Kubby to JCCOG:
Memorandum from City Manager:
· Memorandum from City Manager:
Memorandum from City Manager:
Highway 965 Extension
Pending Development Issues
Natural Gas Provider
New Meter Reading System
Memorandum from Assistant City Manager: Collective Bargaining
Memorandum from City Clerk: Revisions Concerning Outdoor Service Areas
Sidewalk Cafes
Letter from City Manager to Janelie R. RettiJ~g: Police Response to Burglaries
,$77:
Letter to Press Citizen Editor from Victoria Gilpin, Preferred Stock:
Agenda for November 5, 1996, Council on Disability Rights and Education
Agenda for October 31, 1996, formal meeting of the Johnson County
Supervisors
The Little Hawk Article: Families Deal with Shooting (Atkins)
The West High Story: Commandos on Patrol (Arkins)
Press Citizen: Volunteers Ease Strain of Readying for Winter (Arkins)
Memorandum from City Clerk: October 21 Work Session
Investment Report FY ended 6/30/96.
Downtown Clean-up?]7~
"oa,d of,
Information Packet
November 1, 1996
page 2
Copy of ltr. to Bureau of the Census regarding preliminary figures.
Press Release regarding the Fire Dept. utilizing the vacated Senor Pablo
Restaurant to conduct a fire training exercise.
Copy of Incident Report from the Fire Dept. regarding a fire at Sunrise Trailer Park.~7(~
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
October 31, 1996
City Council
Jeff Davidson, Assistant Director,_Dept. of Planning and Community Development
Rick Fosse, City Engineer ~.~L~
Proposal for a City of Iowa City traffic calming program
Installation of speed humps on City streets
What is traffic calming? Council has established the current Capital Improvements Program
(CIP) with $50,000 allocated annually for traffic calming. Traffic calming is an idea that originated
in Germany and Holland in the 1960s, and has received increased attention in the United States
in the 1980s and 1990s. Traffic calming attempts to reduce the dominance and speed of motor
vehicles, especially in residential neighborhoods. The City has already begun implementing some
traffic calming initiatives, including:
ClP projects to remedy arterial street system deficiencies, and lessen traffic cutting through
residential neighborhoods.
Neighborhood strategies such as the stop sign program.
· Specific pedestrian enhancements in areas such as the Near Southside.
· City-wide curb ramp system.
· Development of the Neighborhood Commercial (CN-1) Zone.
Through the subdivision review process, designing new streets to operate as a functional
system, and accommodate all modes of transportation.
· Preservation of existing brick streets.
· Much higher than average amount of local tax money devoted to public transit.
· Investment in pedestrian/bicycle trails.
There has been increased pressure from neighborhood groups for the City to expand traffic
calming efforts to include physical modifications to streets that would slow down and/or reduce
traffic in residential areas. These modifications would be funded from the annual traffic calming
CIP project. There are a range of traffic calming devices available for installation. The one that
is receiving the most attention from neighborhood groups is the speed hump, also known as a
speed table or pavement undulation.
Use of speed humps for traffic calming. A speed hump, shown on the attached figure, differs
from a speed bump in that it creates a gentle rocking motion as a vehicle passes over it, causing
the driver to instinctively reduce speed. This has been shown to result in speeds of between 15
2
and 20 mph at the hump, and to between 25 and 30 mph between properly spaced speed humps
in a system. A speed bump, on the other hand, causes significant ddver discomfort and generally
results in a vehicle slowing to 5 mph or less.
Staff has been cautious about endorsing the use of speed humps on residential streets in Iowa
City due to the lack of information regarding their use in cold weather climates with significant
snowfall. We have also had concerns about the impact of speed humps on bicycles, motorcycles,
buses, and emergency vehicles. A recent publication from the Institute of Traffic Engineers (ITE)
on guidelines for the use of speed humps has allayed many of our concerns. We now believe
a speed hump can be designed for use in Iowa City which should allow adequate drainage of
snow melt without ice problems. We also have good information on how speed humps should
be sited along a street. The ITE publication listed 46 cities in the United States with experience
in evaluating the use of speed humps. Only 2 of the 46 are northern cities with significant
snowfall--Appleton, Wisconsin and Toledo, Ohio. We were able to contact Appleton and Toledo
officials and obtain a groat deal of valuable information.
Toledo, Ohio (pop. 366,000). Over the past three years Toledo has received 225 requests for
speed humps, resulting in installation of 214 speed humps at a cost of $70,000. In 1994 their
average expense was $425 per hump. In 1993 they installed 121 speed humps, in 1994 75, and
in 1995 18. Toledo requires a petition of 25% of the households from the street on which the
speed humps would be installed in order to initiate a traffic study. A traffic study is completed
evaluating curbs, drainage, horizontal and vertical alignment of the street, etc. Average daily
traffic must be in the vicinity of 1,500 vehicles per day, and the 85th percentlie speed must be
at least 35 mph.
If the street meets all of the criteria for speed hump installation, the city sends a postcard survey
to the residents of the qualifying street. At least 50% of the households must respond to the
survey, and at least 70% of the responses must be in favor of the speed humps. Removal of
speed humps also requires a 70% confirmation from a postcard survey. Toledo has not had to
remove any speed humps yet, although they have had some problems with motorists driving
through yards to avoid the speed humps. Toledo also surveys residential streets parallel to the
street proposed for speed humps, to gauge the opinions of residents on adjacent streets that
could be adversely,, affected by diverted traffic. Toledo has sent us specific design standards they
use for installing speed humps.
Appleton, Wisconsin (pop. 60,000). In Appleton, residents can petition for installation of speed
humps, or a city councilor can present a resolution at a city council meeting. The City then
conducts a traffic study to determine the area of impact. The petition requesting speed hump
installation must include signatures of at least 60% of the residents with direct driveway access
on the subject street. Appleton excludes churches and apartments from the petition, but provides
a mechanism for apartments or churches to protest the petition. The traffic study conducted by
the City contains a variety of warrants for installation similar to Toledo's system. Notification is
made to the Appleton Fire Department, Appleton Police Department, and the local ambulance
service regarding the proposed installation.
After the installation of speed humps, residents can petition for removal of the speed humps. The
resolution must include signatures of residents representing at least 40% of the impacted
residences. Appleton's experience with speed humps has been quite a bit different than Toledo's.
Appleton installed 1 speed hump which was maintained over the winter, then removed in the
spring at the request of neighborhood residents. The speed hump was successful in reducing
speed, but was determined to be undesirable by the neighborhood.
3
Establishing an Iowa City program. With respect to implementing a traffic calming program for
Iowa City, we believe Council should establish some criteria for considering proposals. These
traffic calming proposals would include, but not be limited to, installation of speed humps.
Attached is a diagram of other possible traffic calming measures.
We also believe there is no way to completely alleviate all concerns about traffic calming
measures. We have actively researched the growing body of literature about this subject, and
there are a wide range of opinions and experiences regarding traffic calming in the United States.
We believe that if a majority of the City Council is interested in establishing a traffic calming
program, we should go ahead and adopt some rules and try a couple of pilot projects. This would
be with the understanding that we may make adjustments to the program as needed along the
way.
Proposed evaluation criteria. The following steps are taken from other cities' experiences which
we have researched, and proposed as a set of evaluation criteria for considering traffic calming
proposals.
To initiate a traffic study of the proposed traffic calming measures, a petition would be
required from at least 25% of the residents in single family or duplex dwellings along the
street proposed for traffic calming.
2. The street considered for traffic calming measures should be functionally classified as a local
residential street or a collector street.
Traffic volumes on a residential street should exceed 500 vehicles per day and on a collector
street should exceed 1,000 vehicles per day. Traffic volume on any street proposed for traffic
calming should not exceed 3,000 vehicles per day.
The measured 85th percentlie speed should exceed 5 mph over the posted speed limit. For
example, on a street with a posted speed limit of 25 mph, the 85th percentlie speed should
exceed 30 mph to be considered for traffic calming.
5. The Police Department, Fire Department, and ambulance service will be asked to comment
on the proposed street modification's impact on emergency vehicle response.
Staff will conduct a traffic study evaluating the proposed traffic calming measures, which will
include evaluating the perceived traffic problems, roadway geometry, and the impact on
adjacent streets (traffic diversion).
If the traffic study shows the proposed traffic calming measures can be implemented safely,
a postcard survey of impacted residences will then be conducted by the City. The proposal
for traffic calming must be supported by a minimum of 70% of the residences affected by the
proposed modification. On a street functionally classified as a local residential street, the
postcard survey will include all single family and duplex residences with direct access to the
street. On a street functionally classified as a collector street, the postcard survey shall
include all single family and duplex residences with direct access to the street, as well as all
single farnily and duplex residences on adjacent local residential streets which feed into the
collector street.
We have many designs for traffic calming devices. We would suggest our first couple of projects
be constructed of relatively inexpensive materials, so that they can be removed if there is
reconsideration by neighborhood residents or the City. Subsequent evaluation of any traffic
calming measures implemented will be an important element of our program.
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Conclusion. We will schedule this matter for discussion at a work session to see how you would
like to pmcsed. We have been working closely with the Penny Bryn Neighborhood Association,
and would expect a proposal from them for traffic calming on Teg Drive if Council approves the
proposed program. We see the proposed traffic calming program as one element of a
comprehensive neighborhood traffic safety program. We are focusing our efforts on the three
'E's' of traffic safety: engineering, education, and enforcement. All three elements are necessary
for the safe movement of persons in our community. We are continuing to develop other traffic
safety initiatives, which we will bring to your attention as they are considered for implementation.
Give either of us a call if you would like to discuss this matter before then.
cc: Steve Atkins
Karin Franklin
Chuck Schmadeke
Marcia Klingaman
Penny Bryn Neighborhood Representatives
~EED
BUMP
SPEED HUMP
Fro~: Guidelines for the l)esi~n and Application of Speed ~ps (ITE, 1993)
)-I.e~ T~'n
lV~3vemen~ ~und
TrafTlc Clmle
iIChlce'ne
~4'~- T~c
Circle
C~d-De-Sa=
Curt)
Exzensions
Figure 2. Typical Traffic Calming Devices
ltational Bicyclhg a~d Walking Study (:FI~A, 1994)
Karen Kubby
CIT~'COUNCI'.MEMI~I Date: October 2, 1996
410 E. Waehlnoton St.
Iowa Clt. y, IA 52240
-50 O
728 2nd Avenue
Iowa City, IA 52245
(319) 338~1321
To: JCCOG
Re: 965 extension
There are two i~sues'that I would like to briefly
discuss at the next JCCOG meeting about the
extension of 965. These are issues that I would
like to ask that you take back to your respective
bodies for discussion. We can then talk about them
at a future JCCOG meeting. We have already agreed
to be responsible for protecting the right of way
while approving developments along the chosen
alignment for this new road. The following are two
other issues we may also choose to agree upon.
The first is the idea that this new road has the
potential to be a scenic route. The topography and
surrounding area is beautiful. If we commit to
designing and building the road in a thoughtful
manner and with a minimalist approach in
construction techniques (while building it to
arterial standards), this potential can be
realized. But it will take all of us making sure
that the sections we each will be approving are
engineered and constructed with these values in
mind. For example, our contracts can state that
vehicles cannot be parked on the critical root zone
on any tree over a certain size, or that dirt
cannot be stored in certain areas, and the trees
will have protective fencing around them, etc.
The second issue is one of parkland. What is the
potential for creating a "Hickory Hill West" along
or near this road? Hickory Hill is a tremendous
amenity to Iowa City as Camp Cardinal is becoming
for Coralville. How can we be proactive players in
the creation of another wild haven for human and
non-humans in our communities?
I thank you for thinking about these issues and
hope you will commit to taking this back to your
peers to discuss them.
CITY OF IOWA CITY
Printed ~ 100%
r~cycled paper -10%
pogt-c~n~umer fil~ .et~
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
October 29, 1996
City Council
City Manager
Pending Development Issues
A preliminary concept plan submitted by Olin Lloyd for rezoning a property located east
of Gilbert Street and south of Napoleon Park from Interim Development Multi-Family
Residential (ID-RS) zone to allow development of approximately three acres as commer-
cial area, two acres of City affordable housing and the remainder of the tract, approxi-
mately 16.5 acres, for apartments.
An application submitted by Walden Woods II Association to rezone 43.5 acres located
north of Rohret Road and east of Highway 218 from Low Density Single-Family Residen-
tial (RS-5) zone to Medium Density Single-Family Residential (RS-8) zone, Planned
Housing Development/Medium Density Single-Family Residential (PDH-8) zone, and
Planned Housing Development/Medium Density Multi-Family Residential.
City of Iowa City
MEMORANDUM
Date: October 29, 1996
To: City Council
From: City Manager
Re: Natural Gas Provider
We have concluded we can save on the cost of energy (natural gas) by way of a third party
contract with AmGas. The City would receive its natural gas directly from AreGas under a large
volume contract. These types of contracts are available due to the de-regulation legislation
approved by Congress. A review of City facilities points out locations are suited for this type of
contract. They are the South Wastewater Plant and Mercer Aquatic Center. Other City facilities
will remain with MidAmerican Energy Co.
The savings estimate includes the cost for MidAmerican to install gas meters and US West to
install phone lines so computers can communicate to the meters on a daily basis and determine
the usage and need. The City Energy Savings payback fund will be utilized for any upfront meter
and installation charges.
Initially the City has wdtten a two year contract with AreGas and a nonperformance clause added
If the service and savings do not meet out expectations at the end of the first year. MidAmerican
is providing an agreement which will allow the City to return to their service in a year if non-
performance is an issue. A start date is targeted for December 1, 1996.
City staff met with both AmGas and MidAmerican representatives several times and feel
comfortable there will not be a change in the level of gas service.
The savings for the South Wastewater Plant and Mercer Aquatic Center is estimated to be
$30,000 over five years.
CC:
Director of Finance
Purchasing Agent
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
November 1, 1996
City Council
City Manager
New Meter Reading System
We are about to begin the initial installation of the In-Bound Meter Reading System. Following
two weeks of in-house training from the vendor, we will install approximately 40 units beginning
the week of November 18. These units will be installed in the Delwood Drive area (see attached
map).
Attached is a copy of a letter we will use to 'card' the customers in this area in order to prepare
them for this new system. We will begin carding these customers during the week of November
3.
We will also be meeting with members of the Home Builder's Association on November 14 to
inform them of our plans to incorporate this system into new construction beginning January 1,
1997. We are going tO proceed into this project methodically in order to provide good customer
service. We will utilize temporary employees to assist our staff to complete this projGct while
maintaining our current level of customer service.
Attachments
CITY OF I0 WA CITY
Dear Customer:
To provide better, more cost effective service to our customers, the Iowa City Water
Division is installing an automatic meter reading system. This system enables us to read
water meters over the telephone lines without coming to your home or business.
There will be no interruption to your telephone service. Meters are usually read during
the night hours. If you should happen to pick up your telephone while the meter is being
read, our computer will automatically hang up and you will get a dial tone. If you are on
the telephone when we attempt to read the meter, our computer will receive a busy signal
and will try again later.
Your neighborhood is the first area that we will be installing these devices. Access to
your property is required to install this system and the installation could take an hour. In
order to facilitate the telephone connection for this system a phone jack and 6" x 6"
automatic read unit will be placed in the floor joists. If the floor joists axe covered, by a
finisbed ceiling then these units will be placed in an inconspicuous area.
Two service people will be required to complete this installation work. They can be
easily identified by their City oflowa City uniforms and will provide a picture ID when
requested..
Please call 356-5160 between the hours of 7:00 a.m. and 4:30 p.m, on Monday
through Friday to schedule an appointment,
We will also be happy to answer any questions you may have. Thank you for your
assistance.
Sincerely
Jude Moss
Customer Services Coordinator
410 EAST WASHINO'fON STREI?T · IOWA CITY. IOWA 52~40-1S26 · {319) 356-5000 · FAX (319) 356-5009
H
I
PROCTOR
&: GAMBLE
City of Iowa City
MEMORANDUM
Date: October31, 1996
To: City Council
From: Dale Helling, Assistant City Manager
Re: Collective Bargaining
We have exchanged initial proposals and counterproposals (copies attached) with the Iowa City
Association of Professional Firefighters and we have further negotiating sessions scheduled for
November 6 and November 18.
The Union submitted fewer initial proposals than in the past and we have responded accordingly.
A smaller number of issues on the table usually means that bargaining can be concluded sooner
or that impasse issues can be settled more expeditiously. Hopefully, this will be the case this
year.
On November 4 we will meeting with representatives of the Police Labor Relations Organization
of Iowa City to receive their initial proposals, and we will respond with our counterproposals on
November 18. No further bargaining sessions have been scheduled as of this time with the
Police. I will forward copies of their initial proposals and our counterproposals once they have
been exchanged.
I will keep you updated on the progress of our negotiations, As you will recall, we are now in the
first year of a three year agreement with the AFSCME unit and a new contract will not be
negotiated until the fall of 1998.
bc4-1DH
Proposed Changes in the Negotiated Agreement
Between the
Iowa City Association of Professional Fire Fighters.
IAFF Local 610
and the.
City of Iowa City
October 2, 1996
". Submitted by the
Iowa City Association of Professional Fire Fighters,
IAFF Local 610
This proposal is subject to the following conditions:
1. The Association reserves the right to withdraw, modify or amend any or
all items in this proposal at any time prior to acceptance of a complete
negotiated agreement.
2. This proposal and the negotiated agreement which results therefrom are
subject to ratification by both parties.
3. Any tentative agreement made during. the course of negotiations,
investigation or mediation, shall be effective only if the parties reach a
complete negotiated agreement which is ratified by both parties; any and all
tentative agreements are void upon commencement of impasse procedures.
4. The Association reserves the right to refuse to bargain over or object to
any proposal or present contract language which relates to a non-mandatory
subject of bargaining.
Iowa City Association of Professional Rra Rghtera
Item 1
Pay Outside of Classification
Delete paragraph one of Article V, Section 5, and replace it with the following:
'if an acting temporary appointment out of 'rank is made by the Fire Chief, the
employee so appointed will be paid at the Step B (or Step C, if appropriate) rate of
the rank being replaced for each hour in that position. Any partial hour in that
position shall be considered to have been a full hour. Such pay adjustments will be
retroactive to the original date of assignment.'
In addition, delete paragraph two of Article V, Section 5, and replace it with the
following:
'If an acting temporary appointment to a Battalion Chief's position is made by the
Fire Chief, the employee appointed will be paid at a rate of four (4) percent above
the top step rate of Captain for each hour in that position. Any partial hour in that
position shall be considered to have been a full hour. Such pay adjustments will be
retroactive to the original date of assignment.'
Item 2
Special Leaves
Delete the third sentence of the first paragraph of Article VII, Section 3, and
replace with the following:
'Upon termination of any such leave of absence, the employee shall return
to work in the same range and step as when he/she left and will receive
compensation on the same basis as if he/she had continued to work at
his/her re:3ular position without leave, provided that, during that period, the
nature of operations has not changed. If the nature of operations has
changed so that similar work does not exist or that an opening for the
employee no longer exists, the employee will be offered the next available
vacancy within that department. At the employee's request, he/she may
also consider vacancies in related areas or other vacancies at the City for
which the employee is otherwise qualified.'
_Item 3 Sick Leave Conversion
The Association proposes that a sick leave conversion program be developed,
similar to that contained in the Collective Bargaining Agreement between AFSCME
and the City.
Iowa City Assoclat~on of Professional Fire Rghters
Item4 Vision Insurance
Amend Article XIII to reflect the addition of a vision care insurance policy to be
mutually agreed upon and provided by the City.
Item5 Disability Insurance
Amend Article XlII to reflect the addition of a disability insurance
mutually agreed upon and provided by the City.
policy to be
Item6 Insurance Open Enrollment
The Association proposes that open enrollment periods be provided for both health
and dental insurance programs in FY 98.
Item 7.
Fire Department Pay Plan
Revise the Fire Department Pay Plan (Exhibit A) to reflect the following changes:
1. Eliminate Steps A and B of Fire Lieutenant
2. Create Step D for Fire Lieutenant equivalent to Step B of Fire Captain.
3. Eliminate Steps A and B of Fire Captain.
4. Create Step D for Fire Captain equivalent to Step C of Fire Captain
plus four {4) percent.
In addition, revise Article XXVII, Section 2, paragraph four to reflect the following:
'Bargainihg unit members promoted to the ranks of Fire Lieutenant or Fire
Captain shall receive an increase to the salary range minimum upon
promotion.'
Item 8 Wages
Revise Article XXVlI, Section 2, and the accompanying Fire Department Pay Plan,
to reflect an across-the-board increase of five-and-one-half (5.5} percent, effective
at the beginning of Fiscal Year 1998.
3
Io~ City A~4~ci~t~on of I~ofat~ion~l Rm ~ghter;
Annual Payment
Revise Article XXVIli, Section 3, to reflect an increase ol~ $225.00 to the Annual
Payment.
4
CITY OF IOWA CITY
PROPOSED CHANGES IN NEGOTIATED AGREEMENT
FOR IOWA CITY ASSOCIATION OF PROFESSIONAL FIREFIGHTERS
October 16, 1996
SUBMITTED BY:
CITY OF IOWA CITY
This proposal is made subject to the following conditions:
A. The City reserves the right to withdraw, modify, or amend any or all items in this
proposal at any time prior to acceptance of a complete negotiated agreement by the
union.
B. This proposal and the negotiated agreement which results therefrom are subject to
ratification by both parties.
C. Any tentative agreement made during the course of negotiation, investigation, or
mediation shall be effective only if the parties reach a complete negotiated agreement
which is ratified by both parties; any and all tentative agreements are void upon
commencement of impasse procedures.
D. The City reserves the right to refuse to bargain over or object to any proposal or
presen~ contract language which relates to a non-mandatory subject of bargaining.
410 EAST WASHINGTO?/ ST R E ET · IOWA CITY IOWA 52240-1820 · 1~19! 35G.$000 · FAX 1319) 356.~009
WEDNESDAY, OCTOBER 16, 1996
CITY COUNTERPROPOSALS FOR
IOWA CITY ASSOCIATION OF PROFESSIONAL FIREFIGHTERS
ARTICLE ~/
HOURS OF WORK
Amend Section I by adding a third paragraph as follows:
Nothing heroin shall resffict the City, at its discretion, from changing the non~a/ work
week to something other than en average of 56 hours, in which event it may also
assign other than 24-hour shifts.
Amend Section 3, subsection e. by deleting the last sentence.
Amend Section 3, subsection b, as follows:
The Fire Chief or his/her designee =nd Battalion C/niof will approve...
Amend Section 5, second paragraph, by adding a new second sentence as follows:
If a lieutenant is so appointed, they shell be paid at · rate of 4% above the Step 2 rate
for · Captain.
ARTICLE VII
SPECIAL LEAVES
Amend Section 3, subparagraph e, as follows:
e. must use all accumulated vcc-"-t!c.". leave time to which he/she is entitled prior
to the time that the leave without pay commences:
Amend Section 8, Pregnancy Leave, by deleting the lest sentence of the section.
ARTICLE Xll
UNIFORMS AND EQUIPMENT
Amend Section 1, fifth paragraph as follows:
The City will pay each bargaining unit employee up to $50.00 annually toward
cost of cleaning uniforms which require dry cleaning. Such payment shall be made as
of Doeember 1 of the Centfeet year. onlyafterthe employee requesting reimbursement
submits e receipt(s) for such services. Payment will be mede in the month following
the end of each quarter of the fiscal year.
10.
11.
12.
13.
2
ARTICLE Xlll
INSURANCE
Amend Section 1 by adding the word "Alliance" after "Iowa 500" throughout.
ARTICLE XV
TRAINING PROGRAMS
Amend by deleting the second paragraph.
Amend Section 4 as follows:
ARTICLE XXI
S A F___EET_Y_
Section 4. Health and Safety Committee. A health and safety committee...in the area
of health and safety.
Conducting health end safety lectures as needed.
Conduct...to discuss health end safety and related topics.
ARTICLE XXlll
GENERAL CONDITIONS
Add a new Section 2 as follows and renumber remaining Sections.
Section 2. Aft original Appointments of new employees shag be probationary
and subject to · probationary pedod of one (1) year after date of appointment. At any
time dudng such probationary period, the Employer may m/ease such employee for any
mason; however, at the end of his/her probationary pedod, the employee shall be
classed as e perreal, eat employee with established seniority, which shall date from the
date of on~inal appointment.
Delete Section 4 {Grocery Buyer) in its entirety. Renumber remaining sections.
Add new section as follows:
Section Federal Statutory Compliance. The City may take steps to
comply with the mquirements of the Americans with Disabilities Act and the Family
Medical Leave Act. Any questions concerning rights under the ADS or FMLA shall be
resolved in accordance with the statutory procedures and shall not be subject to the
grievance procedures set forth in this agreement.
3
ARTICLE XXVI
DURATION
14. Amend as follows:
This Contract shaft be in effect between July 1, ~ 1997, and June 30, ~ 1999,
and shall continue from year to year thereafter unless written notice to change or
modify it is served by either prior to August 15 of the year preceding the expiration
date of this Contract or any extension thereof.
ARTICLE XXVll
WAGES
15. Delete first paragraph of Section 2 or revise as appropriate.
ARTICLE XXVIII
T.~E_R COMPENSATION
16. Amend Section 3, last sentence to reflect the proper prorated figure, i.e. $262.50.
17. Amend Section 4 to provide for EMT-D pay on a quarterly pro-rata basis.
All other provisions of the contract to remain unchanged.
City of Iowa City
MEMORANDUM
Date: November 1, 1996
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Revisions Concerning Outdoor Service Areas and Sidewalk Cafes
At your request a committee was formed to look at the current regulations for Outdoor Service
Areas (located on private properS/) and Sidewalk Cafes (located on public owned property) to
encourage more participation. Many of the members served previously on a similar committee
formed in 1995. Specific areas studied by the committee included a reduction of the different
types and categories of establishments, and possible elimination of fencing.
Our approach to the task was twofold. The first step w~s for staff to contact all establishments
currently operating a sidewalk cafe or outdoor service area and asked if they intend to renew
and to outline any specific concerns they had with the present process. In addition, staff also
contacted establishments that have expressed an interest in establishing a sidewalk cafe or
outdoor service area and asked them why they did not raturn the application. Staff reported
that all presently operating establishments would renew and mentioned three areas of concern:
1) a change in the present requirement listing property owners and tenants within 200 feet of
the establishment and 2) having to move/stora the furniture each evening indoors; and 3) the
required 8 foot walkway. In talking to the establishments that picked up a sidewalk cafe
application, and did not retum the necessary paperwork, they listed the present 8 foot walkway
as their major obstacle.
The second step involved a complete review of the present ordinance and procedure by the
committee. Based on the input from establishments and the review the committee has
narrowed their focus to the following:
Reduce the notification requirement for sidewalk cafes to property owners within 100
feet and require a sign be posted for tenants 10 days prior to Council consideration.
(Same requirement for both sidewalk cafes and outdoor service areas.)
Maintain the screening and fencing requirement for all outdoor service areas except the
CB-10/downtown area. In the CB-10 zone, remove the screening requirement and
reduce (from 5 to 3 ft) the minimum fence height for outdoor service area.
(3utdoor Service Areas/Sidewalk Cafes
November 1, 1996
Page 2
Allow for permanent fences on sidewalk cafes in the CB-10 with the approval of
Public Works, and with the stipulation that all permanent fencing be removed during
the off-season. If permanent fencing is approved, furniture may be secured within
the sidewalk care overnight.
Streamline the ordinance to include one category of outdoor service area and one
category of sidewalk cafe.
After discussion the committee felt strongly that the 8 ft walkway be maintained for
sidewalk cafes, and screening and fencing requirements be kept for outdoor service areas
in outlying areas.
If you wish the committee to look at othar possibilities, I would like your input at your
November 4 work session. It is our intent to complete work on the proposed changes and
present a revised ordinance to you before the end of the year.
October 29, 199§
CITY OF I0 WA CITY
Janelie R. Rett~g
Alternatives
323 E. Market St.
Iowa City, IA 52245
Dear Ms. Retting:
We received your letter of September 18, 1996, regarding the Police Department policy
changes in responding to burglaries. You brought up several valid and interesting
opportunities/concerns.
Your idea of utilizing the Fire Department Inspection information is well founded.
The Police Department has received the Fire Department's data base of businesses and will
be mailing a letter requesting contact information to each business.
As the Fire Department inspects each business at least once annually, the Police
Department will work with the Fire Department inspectors to provide an up to date
business contact file.
The police chief .has been working on the possibility of assigning all patrol officers to a
permanent beat, as opposed to the current rotation of beats. This is a part of the overall
Community Policing Plan. There are many difficulties in such an assignment given the size
of our department, but we do believe it is worth the effort.
Thank you for your concern and taking the time to bring your good ideas to our attention.
Sincerely,
City Manager
cc: R.J, Winkelhake
City Council
Im~sa1028.doc
CIVIC CEN?£R · 410 E. WASHINGTON ST
IOWA CI"~Y IOWA 52240-1126
PHON£ 13191 356.5000
I~AXI319) 356-5009
114 South'Clinton Street · Iowa City, Iowa 52240 · 319-351-7231
Council on Disability Rights and Education
MEETING AGENDA
NOVEMBER 5, 1996 - 10:00 A.M.
CITY COUNCIL CHAMBERS
CIVIC CENTER - 410 E. WASHINGTON ST.
IOWA CITY, IA 62240
5.
6.
7.
8.
Introductions
Approval of Minutes
Subcommittees/Reports
a. Housing
b. Transportation
c. Public Accommodations
d. Public Relations
Report of Board of Directors
Other Reports
Other Business
Next Meeting Agenda - December 3, 1996
Adjourn
CC:
Iowa City City Council
Johnson County Board of Supervisors
CDRE MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons with
disabilities.
Our mission is to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the full participation of
persons with disabilities to all facilities and services within our community.
Council on-Disability Rights and Education
BOARD OF DIRECTORS
MEETING MINUTES
OCTOBER 1, 1996-9:30 a.m.
CITY COUNCIL CHAMBERS, CIVIC CENTER - 410 EAST WASHINGTON STREET
Directors Present:
Heather Ritchie, Crockett Grabbe, Keith Ruff, Linda McConnell,
Tim Clancy, Chris O'Hanlon, Lon Moeller, Dale Helling, Ann Shiers
The meeting was called to order at 9:43 a.m. Those present introduced themselves.
ELECTION OF OFFICERS
The interim officers were reelected for an additional one year term. They include:
Keith Ruff - Chairperson
Lon Moeller - Vice-Chairperson
Dale Helling - Secretary
DESIGNATION OF DIRECTORS' TERMS OF OFFICE
Directors appointed for one year terms include:
Kevin Butt
John McKinstry
Chris O'Hanlon
Heather Ritchie
Loren Schmitt
Orvil Townsend
Directors appointed for two year terms include:
Tim Clancy
Crockett Grabbe
Linda McConnell
Dale Helling
Lon Moeller
Keith Ruff
Ann Shiers
DIRECTORS' REPORTS
None.
There being no other business, the meeting was adjourned at 10 a.m.
The next meeting will be on January 7, 1997.
Council on Disability Rights and Education
MEETING MINUTES
OCTOBER 1, 1996- 10:00 AM
CITY COUNCIL CHAMBERS - CiViC CENTER
Present:
Keith Ruff, Linda McConnell, Tim Clancy, Chris O'Hanlon, Lon Moeller,
Dale Helling, Ann Shiers, Heather Ritchie, Crockett Grabbe, Nancy Ostrognai,
Jane Uonserud
The meeting was called to order at 10 a.m. Those present introduced themselves. Minutes
of the meeting of September 3, 1996 were approved as submitted.
COMMITTEE REPORTS
Housing: Clancy reported that this committee had not met since the last CDRE meeting.
Transportation: Clancy advised that CAMBUS is looking at a new type of bus which is
equipped with a raml~ rather than a chair lift. There was a demonstrator in Iowa City recently
and the general response was good. The ramp allows for quicker and easier boarding and
leaves more room in the bus for seating. If CAMBUS chooses to purchase these coaches, the
additional cost is currently built into their budget.
Clancy also advised that the Johnson County Board of Supervisors amended the SEATS
advance reservations policy. That policy used to allow for the current week plus up to two
additional weeks to make advanced reservations. The new policy specifies up to fourteen
days. Clancy also indicated his understanding that the ADA has been amended so as not to
require paratransit services to provide for any advanced reservations at all. Several of those
present indicated they would check into this.
Clancy further indicated that the Johnson County Coalition for Persons With Disabilities has
elected to work with Transit providers to do training regarding the rights and responsibilities
of users of the system who have disabilities. They will attempt to assemble approximately
50 people with disabilities in order to educate and facilitate the transition from using
paratransit service to more extensive use of fixed route service.
Public Accommodatione: Ruff advised that the final draft of the accessibility guide pamphlet
is in circulation to the various restaurants or would be delivered in the next day or so. Those
businesses will be given the opportunity to provide updates, corrections, etc. one more time
by or before October 11. The document will be finalized and printed and distributed to the
public soon after that date.
Public Relations: The committee has not met since the last CDRE meeting.
REPORT OF BOARD OF DIRECTORS
Ruff advised that the board had met at 9:30 a,m. just previous to this meeting. Helling
advised that the following terms of office had been designated by the board:
Council on Disability Rights and Education
October 1, 1996
Page 2
Two Year Term
Tim Clancy
Crockett Grabbe
Linda McConnell
Dale Helling
Lon Moeller
Keith Ruff
Ann Shiers
One Year Term
Kevin Burr
John McKinstry
Chris O'Hanlon
Heather Ritchie
Loren Schmitt
Orville Townsend
The interim officers Keith Ruff-Chairperson, Lon Moeller-Vice Chairperson, and
Dale Helling-Secretary were reelected to full one-year terms.
OTHER REPORTS
Ostrognai announced that she had become familiar with traffic signals that have an audible
signal during the walk phase. She wondered if perhaps these could be utilized in Iowa City
as well. Helling will consult with the City traffic engineer and report at the next meeting.
Moeller advised that there would be a presentation regarding the Americans With Disabilities
Act on October 28 atthe Iowa Memorial Union. The presentation will target universitwrelated
issues but it is open to the public.
Jan Gorman advised that the university will be doing a series of one-hour lunch programs
regarding disabilities, accommodations, etc. She will determine the exact dates and provide
them to Keith Ruff. He may be contacted to ascertain the dates.
NEXT MEETING AGENDA
The next CDRE meeting will be on November 5, 1996.
Meeting adjourned at 10:30 a.m.
10-30-9§ 10,09aa p, 2 of 3
Don Schr, Chaixp~rson
Jo~ Bolkcom
Clerics D. Duffy
Stcph~n P. L~¢ina
Sally Statsman
BOARD OF SUPERVISORS
October 31, 1996
FORMAL MEETING
1. Call to order 9:00 a.m.
Agenda
2. Action m: claims
3. Action re: formal minutes of October 24th.
Action re: payroll authorizations
Business from the Planning and Zoning Administrator.
a) Discussion/action re: approval of Apphcation SP 10 of Mike Hodge
and Crreg Domes requesting a site plan review for Lot 3 of Scotts
Fourth Addition.
b) First and Second consideration of the following Zoning application:
c)
1. A request to amend the legal description of application Z8710 of
Dan and Nancy Peterson. The parcel is described as being Lot 1 of
Petersoh's Subdivision described as being located in theNW 1/4 of
the NW 1/4 of Section 14; Township 80 North; Range 8 West of
the 5th P.M. in Johnson County, Iowa (Oxford Twp.).
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000
FAX: (319) 356-6086
Agenda 10-31-96
Page 2
6. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
other
7. Business from the County Aflorney.
a) Executive Session re: collective bargaining strategy for S.E.A.T.S.,
Social Services, Ambulance, and Secondary Roads/discussion/action.
b) Report re: other items.
8. Business from the Board of Supervisors.
a) Motion setting a public hearing to review the local applications
submitted to the Region i0 Regional Planning Afffiiation for Federal
Intem~edal Surface Transportation Efficiency Act (ISTEA) funding for
November 19, 1996 at 9:30 a.m.
b) Other
9. Adjourn to inform~! meeting,.
a) Discussion of funding opportunities from Heritage Area Agency on
Aging.
b) Discussion re: Senior Center ideas.
c) Inquiries and reports from the public.
d) Reports and inquiries from the members ofthe Board of Supervisors.
e) Report from the County Attorney.
f) Other
10. Adjournment.
Families deal with shooting
Students show another perspective on local tragedy
The local
government leaders
are a diverse
bunch; their
ddferences became
clear after the
Shaw incident.
MICROFILMED
BY
CR-S-
INFORMATION TECHNOLOGIES
R
TAK
I-~ LrH'I¢
Families deal with shooting
Students show another perspective on local tragedy
The local
government leaders
are a diverse
bunch; their
d~llerences became
clear after the
Shaw incident.
: OHS ReacL~
Commandos on Patrol
(;OPS: They are trained to protect the citizens. Accidently shooting a diligent businessman is no small ac(identto beforgim
On Thursday, Oct. 3 Johnson Counly AIIorney J.
Patrick While decided not to press crmtiual charges
against Officer Jeffrey Giliaspie. the policeman respon-
sible for the death of local artist Eric Shaw. who was
shol by Gillaspic while lulklng on the phone to a busi-
ness parmer at hi', Iowa Vending Tire Iowa City Police
Dcp~rtmcnt was mvc,,iigating a burglary report iu ~he
While hax stated that he does hal thi~tk (;iliaspic
charges are warranted. Ilowcver. this decision raises
many queslions and dnuhls It is now fairly well known
that Gillaspic had no malicious Julcut when he shol Shaw.
In fact, ~he main emotion the Gillaspic was apparently
feellug at Ihe time of the shooling was fear . and Ihe
fact that it was fear. not ill will. that caused Gillaspie to
shoot Shaw was the reason White chose nol to press
charges.
This decision wax a very poor one on ~he part of
White. Yes, Gillaspic is a regular person like everyone.
and ever?one makes mistakes at some time in their life.
But these kinds of deadly mislakes on Ihe part of law
enforcement olficials cannol be tolerated. Officer
Gillaspie is nol an evil human being. and he should not
be treated like one. It is quile possible Ihai he was sim-
ply very panicked that night and acled on impulse. Even
so. he should have been punished, The job of police
officers is Io protec~ the public and ac~ in a responsible
manner. Obviously. Gillaspic did nol act responsibly
when he pulled the trigger of h~s gun Ihe night of Augusl
30
The trami.g system ol lite Iowa ('uy l'.licc I)e-
partment really needs to be in-
vcsligaled as a resull of Ibis
tragedy. White said at one point
during his speech Ihat Gillaspic is
not liable for his action because he
was only acting in Ihe manner in
which he was Irained, That is no ex-
cuse to forget about Ibis incident. If
the ICPD trains officers to shoot
on sight if Ihey feel scared or un-
sure of the silualion Ihe way
thai Gillaspic did. then Ihe
system is seriously flawed.
It is understandable Ihat
Eric Shaw could have
easily been an armed
robber. but he wasn'l.
He was an innocenl ~ t
person whodied need-
lessly because of
someone's poor judg-
ment. To help prevent
incidents like this from
happening again in the
fulure. Ihe ICPD should
Iry much harder IO Irain their officers
not Io act on impulses or fear. if Jef-
frey Gillaspic had simply made his pres-
ence known or shouted a warning. Ihen
Erie Shaw might not have been killed.
This tragic mistake has left many
sludents wondering if they would feel
comfortable with police officers in school, and right-
fully so. No sludent should have to fear the
~ police. and before this incident having po-
lice officers in school didn't seem like a
lerrible idea. Bul now. many West High
students aren'l so sure. If they have to
walk around their own school afraid that
they will, for example, be mistakenly iden-
tified carrying a gun or knife. does Ihal mean
Ihal Ihey are at risk for gelting accidentally
shot as Ihey walk to class.'? The Eric Shaw
shooting has raised many doubls among
sludenls about the credibilily of the po-
lice.
The boltore line is that if this
incideal goes ignored, a similar
Iragedy could happen in Ihe fu-
ture. Sleps need Io be laken to
make sure that the police de-
partment is hiring qualified
officers and training Ihem
properly. And perhaps mosl
importanlly of all, the fact
that Gillaspic acted on fear
that night should be seen
as a problem not an ex-
cuse. Police officers are given their position
on the assumption that they can calmly handle
dangerous Silualions. Of course Ihey feel hu-
man emotions like everyone but they need to
also be responsible in their duty Io serve the
' make ~mss sater."
for students to present
Volunteers
Anyone inter~ in vol-
~~ untiring for a f~l cl~n-up
3~5216. $m~h g~ is
,gfre vaunt.rs. Fr~ 8 a.m. to
n~n on ~turday, v~- .
unt~rs ~11 spr~d out
~r~ the c~, ruing
tor toter', ·
trimming try. ~n~ling
ao~ ~ndo~ and doing
~y agan D. Sha~ -' minor ~nt~ work at
~Pre,-Ci~en more than 30 h=..
Wi~ ~e f~ ~n, co~
leaves, the cold winds and all the
winter preparations that ~
homeowners drudge flu'ough with
ritual determination.
But that mmual ritual gets more
'difficult with time. And for Iowa
Citian Pat McNamer, the chore of
winter prepaiations became to~
much a couple of years ago.
"It just got to where it took too
much out of me," said
McNamer, 60, of 1426 Plan St.
"So then I'd have to let it go. l
don't like either of those options
... And I couldn't afford to have
it done."
This weekend, McNamer will
get a liv. l¢ help from some of an
'estimated 120 city employees-
the lazgest effort Elderly Services
chore program ~r Gary
Smith has s~n in his seven years
on the job.
The program assists residents
60 and older, without regard to
financial need. However, limited
state funds have prioritiz~ low-
income residents, .Smith said. The
volunteer effort helps Smith
stretch a $10,000 annual trudger,
he said.
McNamer has been on the help
list for a little more than a year.
She has gotten insulation imstslled
in her home ~nd, just recently,
got her water heater fixed after it
sprung a leak.
"I always call with tho~e ri-
diculous things that I think they
can't do, but they get them
done," she said. "Gary (Smith),
he probably doesn't look like it,
but he's an angel with little
wings."
Among other gioups partici-
pa~ng on this and other weekend
:lean-ups are Regina High
School, Alpha Phi Omega frater-
nity, the American Institute of
Chemical Engineers student
chapter and other area rosidents
The city TEAM commiuee --
Together Bveryonc Achieves
More -- orsanized employees,'.
along with family a~l friends, to
l~ficil~te in the first annual City.
of Iowa City Clean-up Day.
It's tha group's first servia,.
project. said co-chairwoman Barb
Coffey, who is the ci~'s doen-'
merit services supervisor. The
TEAM committee, made up of 12
c~ manager-appoint~l members,
formed in Jtme. Its mission:
prove customer scrvice, promote
Iowa City ~ involve govern-
ment officials with the conunu-
~y, the group has in-
~mUxl a drive-through peyment
drop box at the Civic Center for
utility peymena, p~king tickets
and MidAmerica F. oers3, bills;
explm~d the City News, which is
mailed out with utilib, billings;
and workd on a local art-purchase
program for the Civic Center,
funded by vending machine
money collected in the city
bmala'oom.
Other projects in the works aze
Iowa City oficntstien and other
informative videos on new pro-
srams, said TEAM co-
chairwoman Lisa Handsaker.
lk~th Handspier and Coffey will
be cloning Up in a nearby
· neighborhood this weekelxl.
Volunteers will sprmut out
across the cit3, Saturday from 8
a.m. to noon, raking leaves,
cle~nlng gutters, aimming trees,
installing storm windows and do-
ing miner carpenu'y work at more
titan 30 homes.
City of Iowa City
MEMORANDUM
Date: November 1, 1996
To: Mayor and City Council
From: City Clerk
Re: Council Work Session, October 21, 1996 - 7:00 p.m. in the Council Chambers
Mayor Naomi Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton,
Thomberry, Vanderhoef. Staff present: Atkins. Helling, Woito, Karr, Miklo, Yapp, Boothroy,
Yucuis, Fosse, McClure.
Tapes: Reel 964121, Side 2; 96-125, All; 96-126, All.
Meeting transcriptions are available in City Clerk's Office upon request,
REVIEW ZONING MATTERS
Reel 96-121, Side 2
MOTION SE'CFING A PUBLIC HEARING FOR NOVEMBER 4 ON AN ORDINANCE
AMENDING TITLE 14, CHAPTER 6, ARTICLE J, ENTITLED "OVERLAY ZONES,"
SECTION 2, ENTITLED "PLANNED DEVELOPMENT HOUSING OVERLAY ZONE
(OPDH)," SUBSECTION D, ENTITLED "REGULATIONS," TO INDICATE THAT
PARKING REDUCTIONS MAY BE APPROVED FOR NON-RESIDENTIAL USES AS
PART OF A SENSITIVE AREAS OVERLAY REZONING.
PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 7, ENTITLED
"LAND SUBDIVISIONS," ARTICLE A, ENTITLED "GENERAL SUBDIVISION PROVI-
SIONS," SECTION 4, ENTITLED "ESTABLISHMENT OF CONTROL," PERTAINING TO
CITY REVIEW OF SUBDIVISIONS LOCATED WITHIN TWO MILES OF THE ClTY'S
BOUNDARIES.
PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED
"ZONING," ARTICLE M, ENTITLED "ACCESSORY USES AND BUILDINGS," SECTION
1, ENTITLED "PERMITTED ACCESSORY USES AND BUILDINGS," TO ALLOW
SATELLITE RECEIVING DEVICES SMALLER THAN ONE METER IN DIAMETER IN
ANY YARD OR ON THE ROOF OF ANY STRUCTURE IN RESIDENTIAL AREAS.
Assistant City Manager Helling, City Attorney Woito and Planner Yapp presented
information, Council recommended staff insert language, "the applicant shall show co-
location is not impossible" be inserted into the ordinance for Item "D".
PUBLIC HFARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED
"ZONING," ARTICLE I, ENTITLED "PUBLIC ZONE," SUBSECTION 4, ENTITLED
"SPECIAL EXCEPTIONS," TO ALLOW COMMUNICATIONS TOWERS AS A SPECIAL
EXCEPTION IN THE P, PUBLIC ZONE.
See above Item C.
PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED
"ZONING," ARTICLE B, ENTITLED "ZONING DEFINITIONS," TO ADD DEFINITIONS
2
ASSOCIATED WITH WIRELESS COMMUNICATIONS FACILITIES, INCLUDING
"COMMUNICATIONS TOWER," "COMMUNICATIONS EQUIPMENT BUILDING," AND
"COMMUNICATIONS STATION."
See above Item C.
RESOLUTION APPROVING THE VOLUNTARY ANNEXATION OF APPROXIMATELY
7.12 ACRES LOCATED WEST OF DUBUQUE STREET AND SOUTH OF THE IOWA
RIVER. (_GLASGOW/WATER PLANT/ANN96-0002)
ORDINANCE AMENDING THE ZONING ORDINANCE BY CHANGING THE USE
REGULATIONS OF APPROXIMATELY 7.12 ACRES LOCATED WEST OF DUBUQUE
STREET AND SOUTH OF THE IOWA RIVER, FROM COUNTY RS, SUBURBAN
RESIDENTIAL, TO P, PUBLIC. (GLASGOWNVATER PLANT/REZ96-0016) (FIRST
CONSIDERATION)
ORDINANCE VACATING THE PORTION OF ST. MA'I-T'HIAS' STREET (FORMERLY
KNOWN AS ST. MA'i-I'HIAS' ALLEY), RIGHT-OF-WAY LOCATED NORTH OF DODGE
ST. AND ST. JOHN'S ALLEY, LOCATED BETWEEN ST. CLEMENT'S STREET AND ST.
MATTHIAS' ST. (_ROBERTS HOMETOWN DAIRYNAC94~0004) (PASS AND ADOPT)
RESOLUTION APPROVING THE PRELIMINARY PLAT OF MEADOW VIEW SUBDIVI-
SION, A 32.4 ACRE, 10-LOT RESIDENTIAL SUBDIVISION LOCATED ON THE WEST
SIDE OF BUCHMAYER BEND AT ITS INTERSECTION WITH HIGHWAY I IN
JOHNSON COUNTY. (SUB96-0013)
RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF A
RESUBDIVISION QF A PORTION OF LOTS 5 AND 6, JACOB RICORD'S SUBDIVISION,
A 1.26 ACRE, 6-LOT RESIDENTIAL SUBDIVISION, LOCATED SOUTH OF NORTH
DODGE COURT AND EAST OF DODGE STREET. (SUB96-0022)
RECOMMENDATION THAT A NO~PARKING ZONE BE ESTABLISHED ON NORTH
DODGE COURT.
RESOLUTION APPROVING A FINAL PLAT OF MEADOW RIDGE, PART 2, A 2.29
ACRE, 4- LOT RESIDENTIAL SUBDIVISION LOCATED ON THE EAST SIDE OF
DUBUQUE STREET SOUTH OF MEADOW RIDGE LANE. (SUB96-0021)
ECONOMIC DEVELOPMENT AND SUPPORTIVE SERVICES GRANT
(3e(1) Consent Calendar)
Reel 96-125, Side 1
HIS Director Boothroy; Diane Hagarty, Mayor's Youth; and Jason Friedman, Institute of Social and
Economic Development presented in[cremation regarding the economic development and
supportive services grant.
FRIENDSFlIP/SHAMROCK STORM DRAINAGE
Reel 96-125, Side 1
City Engineer Fosse, Civil Engineer McClure, and area neighbors Dale Ahrens, Ron Ruth, and
Kathy Leaven presented information. Council directed staff to prepare other options regarding
channel sizes for various year flows, controlling sediment and grate design. Novick requested
that when options are developed information also be provided to area property owners along with
Council discussion schedule.
3
Staff Action: Staff is evaluating impact, open channel options that provide a lesser degree
of flood protection, (Fosse)
WATER/SEWER RATE POLICY DISCUSSION
Reel 96-126, Side 1
City Manager Atkins, Finance Director Yucuis, and City Attorney Woito provided information.
Majority of Council decided to retain the 20% cash accumulation. Council agreed to all options
for changes in the schedule of wastewater/water feed code of ordinance as outlined in Yucuis'
October 18, 1996 memo except for item number one. Majodty of Council did not support reducing
the minimum usage from 200 cubic feet to 100 cubic feet.
Staff Action: Staff will present a resolution at the November 4, t996 City Council meting
setting a public hearing for November 19, 1996 to receive public input on changes in water,
wastewater, and solid waste fees. (Yucuis)
COUNCIL AGENDA/TIME
Reel 96-126, Side 2
(Agenda Item #8, ordinance regarding property at 522 South Dubuque Street; an item #9,
ordinance correcting subsections of Sensitive Areas Ordinance.) In response to City Clerk
Karr, Council agreed to waive readings and pass and adopt.
(Agenda Items ~6 and #7, resolution authorizing letter of understanding, public headrig
and resolution authorizing sale/lease of land to Elks Golf and Country Club.) In response
to Novick, City Attorney Woito asked Council to discuss items six and seven in executive
session.
4.
5.
6.
7.
8.
9.
13.
Baker requested Council reschedule the library joint meeting on October 30, from 4:00 to
5:00. Majodty of Council Members agreed to keep the meeting schedule starting at 4:00.
Baker requested that City Manager Atkins present a citizen's police review update at
councirs formal council meeting on Tuesday.
Kubby noted the City Manager's October 7 memorandum (to the Police Chief) regarding
Iowa Law Enforcement Academy, and stated community standards should be discussed.
Kubby noted the University of Iowa has scheduled administrative staff training for crisis
communication and suggested including Iowa City staff.
In response to Kubby, Council agreed to maintain design standards for Highway 965 at 50
miles per hour.
Kubby noted she received new phone number advertising from Howard R. Green, and
noted she does not like paying for such type of advertising.
Kubby requested she be replaced as Council representative to HACAP.
(Agenda Item #3F(1)--Lidell regarding Parks and Recreation Commission). In response
to Kubby, Mayor Novick stated she will contact Deb Lidell via telephone.
Kubby requested that an airport master plan be posted in the Council/Mayor's office.
Kubby questioned whether Council had made a final decision regarding the ACT
signalization CIP project slated for FY98, as noted in the City Manager's memo dated
Octobgr 11. City Manager Arkins stated he will clarify and report back.
(Agenda Item 3F(4) Skay correspondence regarding 828 St. Anne's Drive) In response to
Norton, Novick stated Assistant City Attorney Dennis Mitchell has been in contact with
him.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
4
Norton stated he will discuss his concerns with City Manager Atkins regarding low income
policy considerations.
In response to Norton, Woito stated that back billing issues are being considered.
Norton urged Council Members to take advantage of the offer from Police Chief
Winkelhake to dde in police cars on Fdday or Saturday night.
Norton requested that the "deer" hunt issue be scheduled for discussion.
Novick announced that the City of Iowa City employee luncheon is scheduled November
15 and Council reservations are due October 25.
Baker noted he could not attend the October 30, 1996 downtown revitalization meeting.
Norton said he would attend.
In response to Novick, City Clerk Karr explained that E-ma!l correspondence, such as the
E-mail message regarding the telephone scam, are forwarded to City Council under
present procedures.
In response to Vanderhoef, Arkins stated he will prepare information regarding the
Cottonwood dght-of-way.
Lehman suggested that the Downtown Strategy Committee attend the downtown
revitalization meeting on October 30. Staff will follow up.
Lehman noted that Council Members received a October 18, 1996 letter from Stephen
Greenleaf (representing local developers) regarding elderly housing and requested that
Planning and Zoning Commission review the issue. Council agreed to forward the request
to the Commission.
Meeting adjourned at 11:10 p.m.
c[erk/c¢10~21 lnf
CITY OF IOWA CITY
INVESTMENT REPORT
FISCAL YEAR ENDED
JUNE 30, 1996
Finance Department:
Prepared by:
Sara Sproule, Senior Accountant
TABLE OF CONTENTS
Overview
Investment Objectives
Yields by Fund:
All Funds
Operating Fund
General Obligation Bond Fund
Employee Benefit Reserve Fund
Revenue Bond Reserve Fund
Yields by Type:
All Types
Certificates of Deposit
Discount Notes
Guaranteed Investment Contract
Iowa Public Agency Investment Trust
Money Markets
Treasury Notes
Ipait Trust Flex Agreement
Mutual Fund
Appendix A - Benchmarks
Appendix B - Glossary
Page
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
OVERVIEW
The City of Iowa City's investment objectives are safety, liquidity and
yield. The primary objective of the City of Iowa City's investment
activities is the preservation of capital and the protection of
investment principal. The City's investment portfolio remains
sufficiently liquid to enable the City to meet operating requirements
that cash management procedures anticipate. In investing public funds,
the City's cash management portfolio is designed with the objective of
regularly exceeding the average return on the six month U.S. Treasury
Bill. The Treasury Bill is considered a benchmark for riskless
investment transactions and therefore comprises a minimum standard for
the portfolio's rate of return. The investment program seeks to achieve
returns above the threshold, consistent with risk limitations and prudent
investment principles.
The City has changed to the six month U.S. Treasury Bill as its short-
term benchmark instead of the three month U.S. Treasury Bill. This is
a result of an improvement in cash flow. In the last three years the
average annualized balance for the total portfolio has increased. The
average annualized balance of the City's investment portfolio for fiscal
years 1993, 1994, 1995 and 1996 were $38,727,965, $41,277,106,
$50,815,311 and $61,888,179, respectively. The yield for all fu3~ds for
fiscal year 1996 was 6.04% and for fiscal year 1995 was 5.57%
The Federal Reserve (Fed) lowered the federal funds rate a quarter
percentage point in July 1995 to 5.75%, a quarter percentage point in
December 1995 to 5.50% and a quarter percentage point in January 1996 to
5.25%. The federal funds rate is the rate banks charge each other for
overnight loans. The July 1995 reduction in the fed funds rate was the
first in approximately three years. The Fed's reductions in rates were
taken because their inflation outlook had improved. For the first eight
months of fiscal year 1996 investment interest rates decreased due to
actions taken by the Federal Reserve as noted above. The Fed left short-
term interest rates u~changed at its September meeting. The Fed meets
again in November.
The basis point spread in the Employee Benefit Reserve Fund ranged from
a low of negative 104 in June 1996 to a high of 220 in December 1995.
This fund experienced positive spreads (yields greater than the
intermediate U.S. Government Bond rate). This is primarily due to a
long-term investment in this fund (a Guaranteed Investment Contract)
purchased in 1986 that had an interest rate of 11.77%. This investment
product matured January 1, 1996. After the maturity of this investment,
the yield in this fund fell the second half of fiscal year 1996.
The City experienced positive spreads in fiscal year 1996 in the
Operating Fund, the General Obligation Bond Fund and the Revenue Bond
Reserve Fund due to decreases in interest rates by the Fed as noted
above. Since most of the City's investments have a minimum six to ten
month maturity, the City had investments that were purchased in the
rising interest rate environment of fiscal year 1995 when the Fed raised
interest rates on three occasions.
INVESTMENT OBJECTIVES:
GENERAL FUND:
T(~ meet short-term operating expenses based on estimated cash flow projections,.
As expected, the yield for this fund decreased throughout fiscal year 1996 due to the decrease in rates by
the Federal Reserve as discussed on page 1. Therefore, as rates decreased during the fiscal year, so did
the yields. The yield decreased during the fiscal year ended June 30, 1996 from a high of 6.45% in July 1995
to a low of 5.50% in May 1996. The General Fund yield exceeded the six month treasury bill throughout the
fiscal year. Since most of these investments are six to ten months in maturity, many were purchased in fiscal
year 1995 when interest rates were rising and these investments achieved higher yields. The yield for fiscal
year 1996 was 5.90% and the yield for fiscal year 1995 was 5.48%.
GENERAL OBLIGATION BOND FUND:
To meet bond payment sched[/les for May 1, June 1, November 1 and December 1.
The General Obligation Bond Fund maintained a positive spread over the six month treasury bill throughout
the fiscal year. The yield for fiscal year 1996 was 5.76% and the yield for fiscal year 1995 was 5.64%.
EMPLOYEE BENEFIT RESERVE FUND:
'To invest moneys for the Employee Benefit Reserve Fund.
This fund had an investment that was purchased in 1986 with an interest rate of 11.77%. The exceptionally high
earnings on this investment allowed this fund to achieve high yields and positive spreads through January
1996. The yield for f~scal.,ye?r .1_9.96 was 6.60%.and the yield for fiscal yea~_~995.was 7.31%.
REVENUE BOND RESERVE FUND:
To meet bond payment schedules for January 1, June 1, July 1 and December 1.
The majority of the securities in this fund are invested for six to eighteen months. The Revenue Bond Reserve
Fund maintained a positive spread over the six month treasury bill throughout the fiscal year. The yield for
fiscal year 1996 was 6.32% and the yield for fiscal year 1995 was 5.13%.
2
YIELDS BY FUND
CITY OF IOWA CITY
INVESTMENT YIELDS BY FUND
ALL FUNDS
FISCAL YEAR 1996
J FUND -
Operating
General Obligation Bond
Employee Benefit Reserve
Revenue Bond Reserve
INTEREST
2,627,374
42,681
311,735
753,410
ANNUALIZED
BALANCE
44,506,491
740,050
4,725,917
11,915,121
YIELD II
5.90%
5.76%
6.60%
6.32%
TOTALS FY96
TOTALS FY95
3,735,200
2,830,348
61,888,179
50,815,311
6.04%
5.57%
YIELD
10.00%~'~
9.00% ~/
8.00%~ '
7.00%-
6.00%-
5.00%/
4.00% /
3.00%~~'
2.00% !' '
Operating
YIELDS BY FUND
FISCAL YEAR 1996
General Employee
Obligation Benefit
Bond Reserve
Revenue
Bond
Reserve
3
CITY OF IOWA CITY
INVESTMENT YIELDS
OPERATING FUND
FISCAL YEAR 1996
MONTH ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
July 206,746 3,206,629 6.45% 5.41% 104
August 194,418 3,026,420 6.42% 5.40% 102
September 189,245 2,987,251 6.34% 5.28% 106
October 202,532 3,229,373 6.27% 5.34% 93
November 204,323 3,305,860 6.18% 5.29% 89
December 211,086 3,481,297 6.06% 5.15% 91
January 205,885 3,481,936 5.91% 4.97% 94
February 185,783 3,220,658 5.77% 4.79% 98
March 192,080 3,413,484 5.63% 4.96% 67
April 218,829 3,975,019 5.51% 5.08% 43
May 319,641 5,807,191 5.50% 5.12% 38
June 296,806 5,371,373 5.53% 5.29% 24
TOTALS FY96 2,627,374 44,506,491 5.90%
TOTALS FY95 1,903,383 34,753,911 5.48%
OPERATING FUND VS 6 MONTH TBILL
FISCAL YEAR 1996
YIELD
7.50% ~"
7.00%-~
6.50%
6.00%~
5.50%-/'~' '
5.00%-
t
4.50%-
4.00% --
3.50%
n6 MO TBILL
nFUND
4
CITY OF IOWA CITY
INVESTMENT YIELDS
GENERAL OBLIGATION BOND FUND
FISCAL YEAR 1996
MONTH
July
August
September
October
November
December
Janua~/
February
March
April
May
June
INTEREST
ANNUALIZED 6 MONTH BASIS POINT
BALANCE YIELD TBILL SPREAD
0 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
316 5,794 5.45% 5.28% 17
4,177 72,844 5.73% 5.34% 39
5,931 102,817 5.77% 5.29% 48
4,914 84,146 5.84% 5.15% 69
4,879 83,503 5.84% 4.97% 87
4,879 83,503 5.84% 4.79% 105
4,879 83,503 5.84% 4.96% 88
4,879 83,503 5.84% 5.08% 76
7,827 141,037 5.55% 5.12% 43
0 0 0.00% 0.00% 0
TOTALS FY96 42,681 740,650 5,76%
TOTALS FY95 48,722 863,644 5.64%
GENERAL OBLIGATION BOND FUND VS. 6 MONTH TBILL
YIELD
6.00%~/
5.50%-
5.00%
4.50%
4.00%-
3.50%
FISCAL YEAR1996
5
06 MO TBILL i:
FUND
CiTY OF IOWA CITY
INVESTMENT YIELDS
EMPLOYEE BENEFIT RESERVE FUND
FISCAL YEAR 1996
I ANNUALIZED INTER. U.S. BASIS POINT
MONTH INTEREST BALANCE YIELD BOND SPREAD
July 26,991 352,110 7.67% 6.19% 148
August 26,991 352,110 7.67% 6.36% 131
September 26,554 348,399 7.62% 6.11% 151
October 26,514 340,926 7.78% 5.95% 183
November 26,077 337,215 7.73% 5.79% 194
December 26,514 340,926 7.78% 5.58% 220
January 20,627 356,082 5.79% 5.45% 34
February 20,466 357,290 5.73% 5.58% 15
March 21,017 367,126 5.72% 6.11% -39
April 29,174 510,153 5.72% 6.39% -67
May 30,699 536,989 5.72% 6.53% -81
June 30,111 526,591 5.72% 6.76% -104
TOTALS FY96 311,735 4,725,917 6.60%
TOTALSFY95 324,879 4,441,313 7.31%
EMPLOYEE BENEFIT RESERVE FUND VS. INTERMEDIATE U.S. BOND
YIELD
8'50% ///
FISCAL YEAR 1996
6.O0% -
5.50%l
5.00%
INTER US
BOND
E]FUND
6
CITY OF IOWA CITY
INVESTMENT YIELDS
REVENUE BOND RESERVE FUND
FISCAL YEAR 1996
MONTH- ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
July 63,585 992,459 6.41% 5.41% 100
August 68,210 1,071,934 6.36% 5.40% 96
September 63,075 984,063 6.41% 5.28% 113
October 66,962 1,049,912 6.38% 5.34% 104
November 66,836 1,051,052 6.36% 5.29% 107
December 68,382 1,073,013 6.37% 5.15% 122
January 60,734 940,626 6.46% 4.97% 149
February 56,839 893,721 6.36% 4.79% 157
March 59,939 944,353 6.35% 4.96% 139
April 59,598 957,803 6.22% 5,08% 114
May 60,118 982,268 6.12% 5.12% 100
June 59,132 973,917 6.07% 5.29% 78
TOTALS FY96 753,410 11,915,121 6.32%
TOTALS FY95 549,353 10,713,383 5.13%
REVENUE BOND RESERVE FUND VS. 6 MONTH TBILL
YIELD
7.50% -/~'~
7.00%~~--
6.50%
6.00%-
5.50%- '~
5.00%-
4.50%-
4.00%-
3.50%
FISCAL YEAR 1996
[36 MO
TBILL
OFUND
7
YIELDS BY TYPE
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
ALL TYPES
FISCAL YEAR 19S6
TYPE
ANNUALIZED
INTEREST BALANCE
Certificates of Deposit
Discount Notes
Guranteed investment Contract
Iowa Public Agency investment Trust
Money Markets
Treasury Notes
IPAIT Trust Flex Agreement
Mutual Fund
2,683,748 44,237,057
69,870 1,241,815
80,804 686,527
136,248 2,695,673
189,851 3,741,915
514,687 8,199,351
46,615 885,841
13,377 200,000
~IE~D _ J
6.07%
5.63%
11.77%
5.05%
5.07%
6.28%
5.26%
6.69%
TOTALS FY96
TOTALS
3,735,200 61,888,179
.- 2,830,348 50,815,311
6.04%
5.57%
YIELD
lO.OO%
s.oo%
6.009
4.00% J
2.00% ~ ~.
0.009
CDS
YIELDS BY TYPE
FISCAL YEAR 1BS6
DNOTE GIC IPAIT MMKT TNOTE
IPAIT
FLEX
· I
MFUND
8
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
CERTIFICATES OF DEPOSIT
FISCAL YEAR 1996
JlMONTH
July
August
September
October
November
December
Janua/y
February
March
April
May
June
ANNUALIZED 6 MONTH
INTEREST BALANCE YIELD TBILL
221,712 3,364,971 6.59% 5.41%
219,727 3,339,046 6.58% 5.40%
211,817 3,258,943 6.50% 5.28%
220,221 3,434,670 6.41% 5.34%
214,243 3,394,831 6.31% 5.29%
218,439 3,523,728 6.20% 5.15%
221,102 3,669,931 6.02% 4.97%
199,291 3,395,088 5.87% 4.79%
208,444 3,622,826 5.75% 4.96%
223,154 3,920,146 5.69% 5.08%
271,653 4,806,550 5.65% 5.12%
253,945 4,506,327 5.64% 5.29%
BASIS POINT
SPREAD
118
118
122
107
102
105
105
108
79
61
53
35
TOTALS FY96
TOTALS FY95
2,683,748 44,237,057 6.07%
1,561,488 27,479,244 5.68%
CERTIFICATES OF DEPOSIT VS 6 MONTH TBILL
FISCAL YEAR 1996
YIELD //~.
6'00%//
5.50%-/"
6.oo%
4.50%~
4.00% ~f
3.5o%!
i
Z
9
06 Mo TBill
EiCDs
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
DISCOUNT NOTES
FISCAL YEAR 1996
I MONTH
July
August
September
October
November
December
January
February
March
April
May
June
TOTALS FY$6
TOTALS FY95
ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
9,671 157,290 6.15% 5.41% 74
4,461 79,454 5.61% 5.40% 21
4,375 78,955 5.54% 5.28% 26
6,184 111,530 5.54% 5.34% 20
7,000 126,235 5.55% 5.29% 26
7,233 130,442 5.54% 5.15% 39
7,233 130,442 5.54% 4.97% 57
6,767 122,027 5.55% 4.79% 76
7,233 130,442 5.54% 4.96% 58
4,375 78,862 5.55% 5.08% 47
2,713 48,856 5.55% 5.12% 43
2,625 47,280 5.55% 5.29% 26
69,870 1,241,815 5.63%
280,022 5,668,902 4.94%
YIELD
7.00%-/
6.50%/
6.00% -/
5.5o%/'
5.00% J
DISCOUNT NOTES VS 6 MONTH TBILL
FISCAL YEAR 1996
4.50%J
4.00% -'
3.50%
10
CiTY OF IOWA CiTY
INVESTMENT YIELDS BY TYPE
GUARANTEED INVESTMENT CONTRACT
FISCAL YEAR 1996
MONTH
July
August
September
October
November
December
January
February
~ 1arch
Apr//
May
June
ANNUALIZED INTER. U.S. BASIS POINT
INTEREST BALANCE YIELD BOND SPREAD
13,540 115,040 11.77% 6.19% 558
13,540 115,040 11.77% 6.36% 541
13,103 111,328 11.77% 6.11% 566
13,540 115,040 11.77% 5.95% 582
13,103 111,328 11.77% 5.79% 598
13,540 115,040 11.77% 5.58% 619
438 3,711 11.80% 5.45% 635
0 0 0.00% 0.00% O
0 O 0.00% 0.00% O
0 0 0.00% 0.00% 0
0 O 0.00% 0.00% 0
0 O 0.00% 0.00% 0
TOTALS FY$6 80,804 686,527 11.77%
TOTALS FY95 150,961 1,282,595 11.77%
YIELD
12.00%
10.00% -i~
8.00%-~
6.00%i
4.00% J
GIC VS INTERMEDIATE U.S. BOND
FISCAL YEAR 1996
~ 0
~[-Fl Inter USi
Bond I
11
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
10WA PUBLIC AGENCY INVESTMENT TRUST
FISCAL YEAR 1996
MONTH'' ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
July 11,084 203,594 5.44% 5.41% 3
August 10,964 205,871 5.33% 5.40% -7
September 8,997 170,104 5.29% 5.28% 1
October 9,317 176,539 5.28% 5.34% -6
November 9,064 171,609 5.28% 5.29% -1
December 9,316 178,100 5.23% 5.15% 8
January 9,156 178,891 5.12% 4.97% 15
February 8,373 167,617 5.00% 4.79% 21
March 8,833 180,380 4.90% 4.96%
April 29,358 609,170 4.82% 5.08%
May 12,352 257,288 4.80% 5.12% -32
June 9,435 196,510 4.80% 5.29% -49
TOTALS FY96 136,248 2.695,673 5.05%
TOTALS FY95 143,927 2,875,591 5.01%
10WA PUBLIC AGENCY INVESTMENT TRUST VS
6 MONTH TBILL
FISCAL YEAR 1996
YIELD
6.50%Y ./ ! ~
t. ,
~ · :..._____ -~'...._.~:.
5.50%- - _
5.00%
4.50%4
4.oo%~
3.50% ~'
i {D Ipait
[::] 6Mo TBill,
12
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
MONEY MARKETS
FISCAL YEAR 1996
MONTH
July
A ugus t
September
October
November
December
January
February
March
May
June
ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TRILL SPREAD
8,846 171,893 5.15% 5.41% -26
8,456 172,643 4.90% 5.40% -50
8,427 167,766 5.02% 5.28% -26
8,836 174,070 5.08% 5.34% -26
8,585 169,180 5.07% 5.29% -22
9,189 175,544 5.23% 5.15% 8
8,350 169,429 4.93% 4.97% -4
7,691 160,697 4.79% 4.79% 0
7,558 165,074 4.58% 4.96% -38
8,405 184,905 4.55% 5.08% -53
55,358 1,069,433 5.18% 5.12% 6
50,150 961,281 5.22% 5.29% -7
TOTAISFY96 189,851 3,741,915 5.07%
TOTALS FY95 141,304 3,083,847 4.58%
MONEY MARKETS VS 6 MONTH TBILL
FISCAL YEAR 1996
YIELD
5.500% ~//
5.000%.'~--'- - ~ '~ -~
4.500%-'
4.000% -[
3.500% !'
n Money
Market
[3TBill
13
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
TREASURY NOTES
FISCAL YEAR 1996
ANNUALiZED 6 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 31,355 521,744 6.01% 5.41% 60
August 31,355 521,744 6.01% 5.40% 61
September 31,355 521,744 6.01% 5.28% 73
October 40,973 664,540 6.17% 5.34% 83
November 50,057 807,095 6.20% 5.29% 91
December 52,064 839,862 6.20% 5.15% 105
January 44,732 693,076 6.45% 4.97% 148
February 44,732 693,076 6.45% 4.79% 166
March 44,732 693,076 6.45% 4.96% 149
April 46,073 716,727 6.43% 5.08% 135
May 51,436 811,335 6.34% 5.12% 122
June 45,823 715,332 6.41% 5.29% 112
TOTALS FY96 514,687
TOTALS FY95 463,868
8,199,351 6.28%
8,756,182 5.30%
TREASURY NOTES VS 6 MONTH TBILL
FISCAL YEAR 1996
YIELD
7.00%~/
6.50%
6,00%
5.50%
5.00%
4.50%
4.00%
3,50%
~r~ 6 Mo TBill
[C] TNotes
14
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
IPAIT TRUST FLEX AGREEMENT
FISCAL YEAR 1996
MONTH
July
August
September
October
November
December
January
February
March
April
May
Jun e
ANNUALIZED 6 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
0 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
0 0 O.O0% 0,OO% 0
0 0 0.O0% 0.00% 0
O 0 0.00% 0.00% 0
O 0 0.00% 0.00% 0
0 0 0.00% 0.00% 0
23,659 457,356 5.17% 5.12% 5
22,956 428,485 5.36% 5.29% 7
TOTALS FY96
TOTALS FY$5
46,615 885,841 5.26%
Not applicable - purchased in May 1996.
IPAIT TRUST FLEX AGREE VS 6 MONTH TBILL
FISCAL YEAR 1996
YIELD
6.500%
6.000%
5.600%/
5.000% ~/
J 1
4.
MoTBill
Ipait Tr Flex
16
CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
MUTUAL FUND
FISCAL YEAR 1996
MONTH' ANNUALIZED INTER. U.S. BASIS POINT
INTEREST BALANCE YIELD BOND SPREAD
July 1,115 16,667 6.69% 6.19% 50
August 1,115 16,667 6.69% 6,36% 33
September 1,114 16,666 6.68% 6.11% 57
October 1,115 16,667 6.69% 5.95% 74
November 1,115 16,667 6.69% 5.79% 90
December 1,114 16,666 6.68% 5.58% 110
January 1,115 16,667 6.69% 5.45% 124
February 1,115 16,667 6.69% 5.58% 11 1
March 1,114 16,666 6.68% 6.11% 57
April 1,115 16,667 6.69% 6.39% 30
May 1,115 16,667 6.69% 6.53% 16
June 1,115 16,666 6.69% 6.76% -7
TOTALS FY96 13,377 200,000 6.69%
TOTALS FY95 13,971 200,000 6.99%
MUTUAL FUND VS.INTERMEDIATE U.S. BOND
FISCAL YEAR 1996
YIELD
6.00%
5.50%
5.00%
4.50%
4.00%-
3.50%
I-I
,~ m 0 Q~ ~3~~ ~'~~ O Inter US Bond , !
.-,, IOM F..d ~
16
APPENDIX A: BENCHMARKS
TYPE FUND
The six month Treasury Bill
is used as a benchmark for:
Certificates of Deposit Operating
Discount Notes General Obligation Bond
Iowa Public Agency Ihvestment Trust Revenue Bond Reserve
Money Markets
Treasury Notes
IPAIT Trust Flex Agreement
The Intermediate U.S. Government Guaranteed Investment Contract
Bond is used as a benchmark for: Mutual Fund
Employee Benefit Reserve
6 Month TBill
Inter. U.S.
Govt. Bond
July 1995 5.41% 6,19%
August 5.40% 6.36%
September 5.28% 6.11%
October 5.34% 5.95%
November 5.29% 5.79%
December 5.15 % 5.58 %
January 1996 4,97% 5.45%
February 4.79% 5,58%
March 4.96% 6.11%
April 5.08% 6,39%
May 5.12% 6.53%
June 5.29% 6.76%
Rates obtained from Standard & Poor's Current Statistics report.
17
APPENDIX B: GLOSSARY
Annualized Balance
Basis Points
Benchmark:Long-term
Benchmark: Short-term
Interest Earned
Spread
Type-Certificates of
Deposit
Type-Discount Note
Type-Guaranteed
Investment Contract
Type-Iowa Public
Agency Investment
Trust
Type-Money Market
Type-IPAIT Trust Flex
Agreement
Type-Mutuel Fund
Yield
The investment cost times the numbor of days the investment is outstanding
during the year divided by the number of days in the year,
One one-hundredth of a percent (.01%). Used to express yield differentials.
For example, the difference between 5% and 7% is 200 basis points.
The intermediate US Government Bond used as a comparison of yields
in the Employee Benefit Reserve Fund.
The Six Month Treasury Bill used as a comparison of yields against the
following types of funds: Operating, General Obligation Bond and Revenue
Bond Reserves.
The sum of interest earned on the accrual basis.
The difference in basis points between the yield achieved and the benchmark.
Since the passage of Iowa Code Chapter 453, which became effective
September 1, 1992, certificates of deposit are placed at banking institutions
in or adjacent to Johnson County in amounts up to the maximum balance in effect
under the resolution naming depositories dated April 23, 1996.
Money market instruments issued by governmental agencies that are
purchased at a discount and redeemed at maturity for the face value.
The CiW has a 10 year contract with Aetna Insurance Co. where Aetna
guarantees a certain rate of return on our investment amount.
The Iowa Public Agency Investment Trust (IPAIT) pools funds from Iowa
public bodies and invests only in the short-term horizon. These funds are
very liquid; they are available the same day as requested with no penalty.
An account that earns a variable rate of interest on daily balances.
This is a flexible withdrawal certificate of deposit offered by the Iowa Public
Agency Investment Trust that is available for investment of bond proceeds.
This investment allows the City of Iowa City to withdraw unlimited funds, once
a month as needed without penalty.
Investment vehicle in which many investors pool their money to act as a
single investor. The City has only one mutual fund, Van Karopen
Government Fund.
Equal to the interest earned divided by the annualized balance of principal
outstanding during the fiscal year.
18
November 4, 1996
CITY OF I0 WA CITY
Mr. Randy Cartwright, Coordinator
U.S. Bureau of the Census
Gateway Tower II, Suite 600
400 State Avenue
Kansas City, KS 66101-2410
FAXED NOVEMBER 4, 1996
HARD COPY TO FOLLOW
Dear Mr. Cartwright:
This letter is to confirm phone conversations of today with City Clerk Marian Karr, November
4, 1996, regarding the preliminary figures for the Special Census conducted by the City of Iowa
City, Iowa.
The 120 ED maps ardved federal express on Saturday as per previous phone conversations.
City staff spent the weekend reviewing the districts, driving the areas, and preparing questions
regarding the preliminary figures. This morning Karr phoned you requesting information on any
boundary changes since the 1990 census (to compare with your 10/30 fax listing changes), and
to inform you of our progress since the arrival of the maps. After checking with other
departments, you informed Karr that only nine districts have changed their boundaries, due to
annexations, since the last census. Those being 13, 17, 26, 27, 98, 106, 107, 111 and 114.
A review of those districts shows 6 showed no change (no housing units in 1990 and none in
1996); I remained the same; 1 lost 2 urals; and the remaining one gained 40. Certainly those
nine would not account for the 874 total loss in housing units since the last census.
You went on to explain to Karr that the U.S. Bureau of the Census could no longer guarantee
the figures would be certified to the State by the end of the year if there were any further delays
beyond today. In other words, processing must be started today in order for the City to receive
an adjusted state funding figure in 1997. We understand that unless we accept the figures
presented, and any adjustments in the "Were You Counted" campaign, we jeopardize the
increase in state funding as a result of the Special Census. Our top priority has always been
to certify results by the end of the year. W~th this in mind we ask that you proceed with
processing immediately to ensure results of our Special Census be certified by December 31,
1996.
Our internal review shows some disparities between your figures and our projects and we ask
Bureau cooperation, at the conclusion of the Special Census, to help resolve these disparities.
We formally request the Bureau furnish us the name and phone number of a contact person
assigned to work with the City on this matter. Additionally we have requested one map
showing all the ED's with our City.
Mr. Randy Cartwright
November 4, 1996
Page 2
Please maintain City Clerk Maclan K. Karr as your contact for the City of Iowa City. We look
forward to receiving the ED map for our City as weft as hearing from you on a contact person
for future questions.
Sincerely,
-St_ p.h. ne . A-tk~'n~~~~~+~ ~'
Steph
City Manager
CC:
bCl-2SA
Office of Special Census, Washington D.C.
Bureau of the Census, Special Projects Branch, Jeffersonville, IN
Special Census Supervisor Sue Bolfik
City Council of Iowa City
City Clerk Marian K. Karr
PRESS RELEASE
CITY OF IOWA CITY
The Iowa City Fire Department will be utilizing the vacated Senor Pablo
Restaurant located at 830 First Avenue to conduct a fire training
exercise on Thursday, November 7. The building must be removed to
allow for the construction of the new HyVee Food Store on this site.
The goal of this training is to provide to the Iowa City Firefighters an
opportunity to attack a realistic structure fire and refine their fire
fighting skills.
The training exercise will include the setting of a number of fires within
the building in various locations and subsequent extinguishing methods.
This is an excellent opportunity to learn firsthand about the Incident,
Command System, Passport Accountability System, and firefighting
strategy and tactics. It is expected that this series of fires will
continue through most of the day with the building being completely
burnt in the afternoon.
The public and media are invited to attend this rare opportunity to see
the firefighters in action and ask questions related to fire suppression
and prevention strategies. First Avenue continues to be closed
adjacent to the building due to road construction but pedestrian access
is available. The exercise will be rescheduled to Friday, November 8 if
weather and wind conditions are not suitable for this exercise.
If you have any questions, please feel free to contact Steve Dolan,
Training Officer for the City of Iowa City Fire Department at 356-5258.
NOTE* - News media representatives are encouraged to "suit up" and
actively participate in this exercise. Cameras and videotaping equipment.
are welcome.
410 EAST WASHII~OTO~ STREET · IOWA CITY.
A
INCIDENT REPORT
iowa City Fire Department
IFDID [ INCIDENT NO EXPNO MO DAY I I J
52003 99-002398 00 J 10 04 ~R~ DAYOFWEEK ALARM TIME
Friday 6 t6:03:00
NARRATIVE
Engine 3 crew was driving on Scott Blvd. and spotted a large fire burning in Sunrise trailer Park. Upon
our investigation we found the fire was not a controled burn but was a brush fire with one trailer
involved. E-3 contacted dispatch and requested that West Branch Fire Department be paged and
requested an additional engine be sent from station 1. The fire was spreading to a trailer that was being
stored to the west of the fire and was starting to burn. Engine 3 crew pulled a 1 3~.4 line and attacked the
fire. The fire was brought under control before West Branch unit 195 arrived. At that time command was
turned over to West Branch ~195. Engine 3 crew assisted West Branch fire in final extinguishment and
checking the trailer to the westA0/04/96 18:46 BRYAN BREDMAN