Loading...
HomeMy WebLinkAbout2004-10-14 Info Packet CITY COUNCIL INFORMATION PACKET CiTY OF IOWA CITY October 14, 2004 www.icgo¥.org IP'I City Council Meetings and Work Session Agendas IP2 Memorandum from Asst. Director, Department of Planning and Community Development: Installation of NO PARKING ANY TIME signs on the north side of Sweet Briar Avenue, Radcliffe Avenue, and Standford Avenue. IP3 Memorandum from the City Clerk: City Attorney Memos on Alcohol Issues Iowa City Alcohol Advisory Board Members [Distributed at 10/18 Work Session] MISCELLANEOUS ITEMS IP4 Memorandum from Director of Parking & Transit to the City Manager: Englert Parking IP5 Memorandum from Fire Chief to the City Manager: Fire Prevention Grant IP6 Memorandum from Planning and Zoning Commission: Development Code Rewrite Project IP7 Memorandum from Community and Economic Development Coordinator: Pepperwood Plaza-Update on Development IP8 Memorandum from Asst. Director, Department of Planning and Community Development: New Access Point on Highway 6 at Pepperwood Plaza IP9 Quarterly Investment Report: July 1, 2004 - September 30, 2004 IP10 Letter from Beth Shields, DogPac to the City Manager: Major Donation-Naming of Park IPll Police Department Use of Force Report- September 2004 Elder Services, Inc. Information [Distributed at 10/18 Work Session] PRELIMINARY DRAFT/MINUTES IP12 Deer Task Force: October 12, 2004 "~---'~. --'~=-:-~%~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY October 14, 2004 www.icgov.org OCTOBER 19 WORK SESSION ITEMS IP1 :ouncil Meetings and Work Session Agendas IP2 um from Asst. Director, Department of Planning and Development: NO PARKING ANY TIME signs on the north sid~ Sweet Briar Avenue, Radcliffe Je, and Standford Avenue. IP3 ~e City Clerk: City Attorney Memos on Issues MISCELLANEOUS IP4 Memorandum from irking & Transit to the Manager: Englert Parking IP5 Memorandum from Fire Chief to Manager: Fire IP6 Memorandum from Planning and Commission: ,pment Code Rewrite Project IP7 Memorandum from Community and )ment Coordinator: Pepperwood Plaza-Update on Development IP8 Memorandum from Asst. Director, Department 'lanning and Community Development: New Access Point on Highway 6 at Pepper IP9 Quarterly Investment Report: July 1,200/- .~r 30, 2004 / IP10 Letter from Beth Shields, DogPac to the~ity Manager: g of Park / IP'I1 Police Department Use of Force Re/~o~- September / IP12 Doorlask Force: October 12//2004 ,~.=_.--,~.,7,=;,~=~r-aL City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas October 14, 2004 www.icgov.org · MONDAY, OCTOBER 18 Emma J. Ha/vat Hall 6:30p Council Work Session · Elder Services · Red Cross · Planning and Zoning Items · Near Southside Residential Urban Revitalization Plan · Sweet Briar, Radcliffe and Stanford Avenue - Parking Regulations · Council Appointments · Alcohol Issues · Council Time · Identification of Priorities for Discussion · TUESDAY, OCTOBER 19 Emma J. Harvat Hall 7:00p Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, NOVEMBER 1 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 2 Emma J. Ha/vat Hall 7:00P Formal Council Meeting · THURSDAY, NOVEMBER 11 Emma J. Ha/vat Hall Veterans' Day Holiday- City Offices Closed · MONDAY, NOVEMBER 15 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 16 Emma J. Ha/vat Hall 7:00P Formal Council Meeting · MONDAY, DECEMBER 6 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, DECEMBER 7 Emma J. Ha/vat Hall 7:00P Formal Council Meeting · MONDAY, DECEMBER 20 Emma J. Ha/vat Hall 6:30p Council Work Session Cancelled · TUESDAY, DECEMBER 21 Emma J. Ha/vat Hall 7:00p Formal Council Meeting Cancelled Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Date: October 13, 2004 To: City Council From: Jeff Davidson, Assistant Director, Department of Planning and Community Developmeni Re: Installation of NO PARKING ANY TIME signs on the north side of Sweet Briar Avenue, Radcliffe Avenue, and Stanford Avenue At your October 5, 2004 City Council meeting the agenda contained an item on the consent calendar to install NO PARKING ANYTIME signs on the north side of Sweet Briar Avenue, Radcliffe Avenue, and Stanford Avenue. You removed this item from the consent calendar and in subsequent discussion agreed to defer it until the October 19 meeting. The parking prohibition on these three streets in being proposed due to parked vehicles on both sides of the street making it too narrow for emergency vehicles to get through. There is a secondary benefit in that we have previously had problems with snowplows being able to get down these streets during snow events, but the principal reason for recommending this parking prohibition is because of emergency vehicle access. With a public safety issue such as this there is no survey of the neighborhood; our recommendation to you is made after our investigation has indicated a public safety concern. However, as a courtesy we notified the neighborhood of the proposal. There does not appear to be an issue about removing parking from one side of these streets; the issue appears to be on which side of the street parking should be removed. You have been contacted by a resident at 3005 Sweet Briar Avenue who has agreed that the parking prohibition is necessary; however, he disagrees with the selection of the north side of the street for the parking restriction and believes it should occur on the south side of the street. JCCOG Traffic Engineering Planner Anissa Williams has been contacted by 8 residents of Sweet Briar Avenue, Radcliffe Avenue, and Stanford Avenue who have expressed their thanks that the City is taking the proposed action. They have not indicated specifically whether or not they prefer the parking prohibition to occur on the north side or south side of the street; they have simply expressed their approval of the action as proposed. I would estimate that we are contacted with neighborhood concerns regarding on-street parking with more frequency than any other issue except possibly speeding traffic within neighborhoods. To be sure, on-street parking is a very sensitive neighborhood topic and it is virtually impossible to find complete neighborhood consensus on any given issue. It is important that on-street parking be handled with consistency. In the case of Sweet Briar Avenue, Radcliffe Avenue, and Stanford Avenue it is important that these streets have parking removed entirely from one side or the other. It is not necessary for these three streets to have parking removed from the same side. We have already pointed out to you that the next parallel street, Cornell Avenue, has previously had parking removed from the south side. We cannot find anything in our files indicating why the south side of the street was selected on Cornell Avenue. On Sweet Briar Avenue, Radcliffe Avenue, and Stanford Avenue there are the same number of driveways on each side of the street, so this is not a factor. Our sole motivation for No Parking Sweet Briar/Radcliffe/Stanford October 13, 2004 Page 2 recommending parking be restricted on the north side of these streets is because the south side of the street is where the majority of on-street parking is currently occurring. Following is a summary of the observations we made between 8/30/04 and 9/6/04. Number of vehicles parked on each side of the street (south/north) Swe.et B.[!a[ Radcliffe ! S!~n.fc~[d 4/1 4/0 1/1 4/1 3/1 1/1 3/1 3/0 2/1 6/1 3/1 ~ 4/1 6/2 2/0 ~ 2/1 Totals: 32/11 28/5 ' 15/10 The 8 observations recorded above show the motivation for us recommending that parking be removed from the north side of the street because the south side of the street is where the majority of on-street parking currently occurs. In the case of these 3 streets there is not a major issue in what side of the street parking is removed as long as it is done consistently for the entire length of the street. It is also not a priority that the 3 streets under consideration have parking removed from the same side; for example, it is not a concern that Comell Avenue would be inconsistent with these 3 streets as we have proposed. I have attached the email correspondence from the resident of 3005 Sweet Briar Avenue, and if you feel his rationale for banning parking from the south side is more compelling than our argument for banning parking from the north side, we do not have a problem if you wish to change it. However, if you make that change we should send out letters to the neighborhood indicating that parking will be removed from the other side of the street. I will be available at your October 18 work session to answer any questions regarding this matter, or our procedures for evaluating on-street parking. Attachment cc: City Manager PCD Director Public Works Director City Engineer Fire Chief Fire Marshal JCCOG Traffic Engineering Planner jccogtp/mem/sweet briar,doc ..... Original Message ..... From: GHaymond~aol.com [mailto:GHaymond~aol.com] Sent: Monday, October 04, 2004 9:18 PM To: anissa-williams~iowa-city.org Subject: Parking Restriction on Sweet Briar, Radcliffe and Stanford Avenues Dear Ms. Williams: I reside at 3005 Sweet Briar Avenue. I received your letter of September 28 concerning the proposed parking restriction on this and parallel streets this past Friday. First, let me note that I am not surprised about the proposal to restrict parking to one side of our street. I agree that this is probably a necessary step in order to maintain emergency vehicle access and to allow for snow removal. However, I do disagree with the selection of the north side of our street for the parking restriction. While the majority of observed on-street parking may seem to occur on the south side of these streets, I believe that a longer-term observation would demonstrate that there is as much or more parking on the north side of Sweet Briar. Moreover, I think there are several good reasons to restrict parking on the south side rather than the north side of our street: 1. The natural direction from which emergency vehicles would enter our street is from the west, off of Westminster. It is therefore logical to keep the south, or right-hand, side of the street free of parking so that an emergency vehicle does not have to dodge around parked cars and instead can drive unimpeded along the curb. 2. If cars are parked continuously along the south side of the street, I would anticipate that this will create problems with snow removal. The vehicles parked along the south side will throw their shadows into the street, causing less natural snow and ice melt and a possible build-up of ice. Having cars parked on the north side of the street means that the travelled portion of the street will receive full sun exposure during the winter, promoting natural melting and reduction of ice. 3. You mentioned that parking has already been restricted to one side of Cornell Avenue. It is in fact restricted on the south side of Comell. It would therefore seem that the City should be consistent and restrict parking on the south side of Sweet Briar, Radcliffe and Stanford as well. Thank you for considering these comments. Given the short notice regarding this proposal, I am concerned that there has not been an adequate opportunity for citizen input. Gary L. Haymond 3005 Sweet Briar Ave. Iowa City, IA 52245 319-351-3186 cc: City Council ..~- _- ~.. CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org DATE: October 13, 2004 TO: Mayor and City Council Members ../ FROM: Marian K. Karr, City Clerk ~ RE: City Attorney Memos on Alcohol Issues The attached previously distributed memos are being redistributed at the request of Council Member Vanderhoef. City of Iowa City MEMORANDUM Date: October 2, 2002 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Review of City Council 2001 Initiatives to Address Underage Drinking and Over- consumption of Alcohol I. Issue In August of 2001, after considering a number of mechanisms to address underage drinking and over-consumption of alcohol, the City Council enacted an ordinance designed to implement the following two initiatives: 1. Pursuit of administrative penalties (fines, suspensions, revocations) against the licensee (establishment) for violations of the law by the licensee or employees of the licensee; and 2. Limitations on drink specials/out-of-sight sales This memo will address the status of these two Council initiatives. IL Conclusions 1. The pursuit of administrative penalties is having the intended effect, i.e. consequences for an establishment when an employee has served underage persons. The effectiveness of this initiative should be periodically assessed as the enforcement effort is only 7 months old. 2. If the City Council desires to continue to restrict out-of-sight sales, the ordinance should be amended to change "servings" to "containers". III. Discussion ~1. Administrative Penalties. As was discussed at great length pdor to the passage of the ordinance, the State Code authorizes the imposition of administrative penalties against a licensee as a consequence of violations of the law by the licensee's employees. Initial assessment of the penalty may be by either the State Alcoholic Beverages Division (ABD) or the City Council. While the ordinance set in place the framework for City Council imposition of such penalties, the significance of the ordinance was the Council's direction that the City engage in an enforcement effod directed at employees of an establishment so that the licensee could be held accountable by administrative penalty. Prior to the City Council's initiative, the Police Department's focus was on charging the underage drinkers with possession of alcohol under legal age (PAULA). Such charges have no ramifications for the licensee, and as a result, arguably little chance of changing the practices of the establishment. As a reminder, conviction of the employee of an establishment for serving an underage person results in the following administrative penalties: October 2, 2002 Page 2 a. First conviction - Civil penalty of $500; suspension for 14 days upon failure to pay civil penalty. b. Second conviction within two years - 30-day suspension and civil penalty in the amount of $1,500. c. Third conviction within three years - 60-day suspension and civil penalty in the amount of $1,500. d. Fourth conviction within three years - Revocation. At the City Council's direction, my office has referred criminal charges to the ABD for pursuit of administrative penalties. Essentially, the reason for Council's decision to refer these matters to the ABD was two-fold. First, unlike the Council, the ABD is charged only with enforcement of alcohol taws and is arguably less vulnerable to political pressures than the City Council. Second, any administrative penalty imposed by the City is appealable to the State. My staff has regular contact with officials at the ABD and we have been pleased with the ABD's follow-up. The Police Department's enforcement effort targeting sales to underage persons did not actually begin until April 2002 when the department began doing compliance checks two times a month. In addition to the police department's efforts to educate establishments about the intended enforcement, it is my understanding that the Police Department had difficulty secudng underage persons to assist with the compliance checks. In the information packet of 6~6~02 Andy Matthews provided you with a copy of Sergeant Troy Kelsay's letter to the establishments explaining the enforcement. The attached exhibit identifies the criminal charges and the status of administrative penalties by establishment. Although there has been significant activity to date, and it appears the effort is having the intended effect, additional time is needed to assess the impact of this effort. The Police Department's resources have been concentrated downtown due to the magnitude of the problem downtown as evidenced by the large number of PAULA citations being issued to persons in the downtown establishments, it is my understanding that compliance checks will soon be expanded to include areas outside the downtown. Representatives of the police department will be available Monday night to answer any questions you may have about the compliance checks. II. SpecialslLimitations on Sales Section 4-5-7 of the City Code, entitled "Limitations on Sales" includes prohibitions on "specials" (two-for-one; all-you-can-drink) and "out-of-sight sales" (two "servings" per person). The former was aimed at over-consumption and the laffer was aimed at underage drinking. The police have cited four violations of this section, two of which have resulted in dismissal 'before trial and one after appeal to a district court judge. Two of the dismissals were based on language of the charge that was not consistent with the ordinance, a probJem that can be corrected with charging language that mirrors the ordinance. The third, which was dismissed October 2, 2002 Page 3 at the district court level, was based on the ambiguity of the word "serving". If Council desires to continue a prohibition on out-of-sight sales, it would be my recommendation to change the word "serving" to "container". "Container~' is an easier term to define than is ~serving". I note, however, that there may be some objection to such language, as it would affect "servings" or ~ddnks" that are typically sold in more than one container (e.,q., a "Stoplight", which is three shot glasses served one on top of the other, or a shot with a beer chaser}. With regard to the two-for-one and all-you-can-drink prohibitions, you will recall that prior to passage of the ordinance Council removed language which would have prohibited establishments from reducing the price of alcoholic beverages from that customarily charged. There was objection to this provision from some establishments. Council should consider whether limiting two-for-one and all-you-can-drink specials has the intended effect when an establishment can reduce its prices in such a manner that encourage the over-consumption the ordinance is intended to limit. I will be availabTe at your work session on October 7 to discuss this matter along with representatives of the police department. cc: Steve Atkins Dale Helling Marian Karr Andy Matthews Sarah Holecek R,J, Winkelhake Troy Kelsey Matt Johnson alee norlm era/alc-ini fia fives .(loc 10~2~02 ADMINISTRATIVE PENALTIES - SUMMARY Establishment Criminal citations against '~utcome of Admn Penalty employee Criminal Citations Assessed by ABD Airliner Serving underage person July 02 Pled Guilty $500 fine /Uiey Cat serving underage person April 02 Pled Guilty $500 fine Atlas Grill Serving underage person Apri~ 02 Pled Guilty $500 fine College St. Billiards Dispense after hrs May 01 Dismissed by JCAO Hearing set: 3/27/02 (Settlement Order proposed but not finalized) Sewing underage person June 02 Dismissed by JCAO N.A. Diamond Dave's Sewing underage person Sap 02 Initial Appearance Set (Old Capitol) Etc. Serving underage person July 02 SET FOR TRIAL Fieldhouse Sewing underage person May 02 Pled Guilty Fitzpatdck's Sewing underage person June 02 Pled Guilty $500 fine - APPEALED Hearing set: 10/29/02 Gabe's Sen4ng underage person May 02 Pied Guilty Dispense alter hfs Ju~y 02 Pled Guilty Green Room sewing underage person June 02 SET FOR TRIAL George's Dispense after hrs April 01 Pled Guilty $500 fine Grizzley's serving underage person May 02 Pled Guilty $500 fine It's Brothe~'s serving underage person May 02 SET FOR TRIAL Dispense sfter hrs April 01 Both Pled Guilty $500 fine Kur)3 & Go (1 incident-2 employees) Malone's Serving underage person April02 SET FOR TRIAL Serving underage person May 02 SET FOR TRIAL Martini's Limitations on sales Feb 02 SET FOR TRIAL ABD = State Alcoholic Beverages Division JCAO -- ,Johnson County Attorney's Office '10/'2/02 Mickey's Sewing underage person May 02 SET FOR TRIAL rvlor3do's Serving underage person May 02 Dismissed by JCAO NA. Morgan's Serving underage person July 02 Pied Guilty $500 fine $150o fine AND Serving underage person April 02 Pled Guilty 30 day suspension Senring underage person May 02 Pled Guilty $15o0 fine AND 60 day suspension One-Eyed Jake's Limitations on sales Nov 01 Dismissed by court N.A. Limitafioas on sales Nov 01 Dismissed by court N.A. sewing underage person May 02 Pled Guilty $500 fine Sewing underage person June 02 SET FOR TRIAL Press Box sewing underage person May 02 Pled Guilty $500 fine Q-Bar Limitations on sales Nov 01 Not Guilty ON N,A. APPEAL R.-r.'s Serving underage person May 02 SE'[' FOR TRIAL Sewing underage person July 02 SET FOR TRIAL The Summit Serving underage person Sept 02 (charges pending) Union Bar Sewing underage person April 02 SET FOR TRIAL Serving underage person May 02 SET FOR TRIAL Sewing underage person June 02 SET FOR TRIAL The Vine Serving underage person Sep 01 Found Guilty $500 fine Dispense alter hfs Jan 02 Pled Guilty Sewing underage person May 02 Pled Guilty $1500 fine AND (30) day suspension Vito's Dispense after hra April 14, 01 Dismissed by court $500 fine AND Dispense alter hts April 27, 01 Dismissed by court 14-day suspension (on appeal} Sewing underage person Sap 01 Found NOT Guilty NA. Sewing underage person Apd102 Pied Guilty sewing underage person May' 02 SET FOR TRIAL Serving underage person July 02 SET FOR TRIAL Serving underage person Sap 02 Initial Appearance Set ABD = State Alcoholic Beverages Division JCAO = Johnson County A~torney's Office City of Iowa City MEMORANDUM Date: July 20, 2000 To: City Council From: Eleanor Dilkes, City Attorney Andrew Matthews, Assistant City Attorney,~',~]' Re: Brief response regarding the probability of implementing suggestions proposed for addressing the alcohol issues. The following memo will list the various methods that have been suggested by Council or members of the public, specifically at the Council's meeting With bar owners on July 11, for dealing with excessive consumption of alcohol/under-age drinking in Iowa City. Next to each suggested method will be a very brief notation as to whether the suggestion, if imposed by City Council legislation, would be legal. In several cases we will simply note that the suggestion may be possible but additional reseamh is required.. It is our understanding that the Council will direct staff concerning which option or options it desires to pursue at its work session on July 31't. 1. Under 21 restriction. Yes, the Council may impose such a restriction. Any legislation would have to be carefully drafted to limit potential abuses and allow under-age persons to enter in appropriate situations (e.g., with a parent). The Council may also wish to consider limitations based on time of day when under-age persons are allowed into such establishments until a particular time in the evening. 2. Limitation on drink specials/Happy Hour, etc. This may be a possibility. Research on the legality of such restrictions is required and may involve constitutional law issues. 3. Imposition of administrative penalties for sales to under-age persons. Such administrative penalties are already authorized by state law. There are two different mechanisms under state law for imposition of civil penalties, one requiring a conviction of the establishment's employee for serving an under-age person before the penalties can be applied, and one that does not require a conviction. The penalties also differ. In either case, implementation would require an enforcement effort by the police and the establishment of procedures for hearings in front of the City Council. Additionally, actions by the City Council are appealable to the Alcoholic Beverages Division of the Iowa Department of Commerce. 4. Increased enforcement of capacity restrictions. This can be done and citations can be issued. Such action will, of course, require dedication of fire personnel and resources. 5. "Subdivide Iowa City into separate liquor districts and establish a limited number of licenses per district." As we have previously stated, we cannot deny the issuance of a liquor license based on the number of licenses that have already been issued. The City could, by way of zoning regulation, regulate the proximity of bars upon a finding of the negative impacts of the concentration of bars. Existing uses would be "grandfathered," however. 6. TIPS certification and training for bartenders. This can, in all likelihood, be done. Such training is currently provided by the Police Department on a voluntary basis. Additionally, State legislation from this session specifically authorizes the City Council to require, as a condition of a liquor license, that a designated security employee be trained and certified in security methods, which may have the effect of limiting incidents at establishments. 7. Minimum price formula for alcohol sales. This may be possible. Research on the legality of such legislation is required. There are constitutional law and anti-trust issues to review, as well as issues relating to equal protection, i.e., treating bars differently from other establishments which sell alcohol with respect to price limitations. Eleanor Dilkes memo to City Council July 20, 2000 Page 2 8. Wrist bands. This could be done. The exact mechanisms would have to be worked out as to where they would be obtained, procedures, pdce, etc. 9. Prohibition on advertisement of drink specials or prices. Research on the legality of this option is required and would likely involve l't Amendment issues. 10. Keg registration/permits. Yes, the City Council could craft legislation to require keg registration. The City Council has looked at this alternative in the last several years and has declined to pursue it. 11. Limit out of sight sales. This is a possibility. Additional research is required. Enforcement will be an issue, not only with respect to employees of such establishments, but also with law enforcement. 12. Establish a coalition committee of interested parties and agencies to meet regularly and actively monitor progress of programs. This can be done. 13. Physical segregation within liquor establishments of areas where drinks are allowed and not allowed. Yes, this is possible; most likely as a condition to allowing those under 21 in. 14. Hiring of off-duty police officers in uniform by bar owners. Legally, there is nothing prohibiting the police department from allowing this. However, there are a number of policy and liability issues that would need to be looked at prior to implementation of such a policy. 15. Scanning machines to identify fake I.D.'s. This can likely be done. Issues of cost, availability, compatibility with various I.D.s issued would have to be investigated and addressed. I hope we have caught all the suggestions in this memo. If not, please let us know and we will respond. cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk R.J. Winkelhake, Police Chief Andy Rocca, Fire Chief Indexlw/mem/ed*alcohol.doc City of Iowa City I °;;;° j MEMORANDUM Date: September 27, 2000 To: City Council n From: Eleanor Dilkcs, City Attorney ~ Andy Matthews, Assistant City Attorney~/,~z Re: Review of Alcohol Regulation Options Issue - Proposed Ordinances Regulating Sales and Consumption of Alcohol The City Council directed the City Attorney to review the legality of certain options as identified by the City Council relating to excessive consumption of alcohol and underage drinking problems. The Council expressed interest in possible legislation which limits drink specials, Happy Hour specials and the like, establish mlnhnum price formulas for alcohol sales, and limit out of sight sales. Conclusion Limiting drink specials would likely withstand legal challenge, but an ordinance establishing minimum pricing for alcohol sales may be open to challenge. Limiting out of sight alcohol sales would likely withstand legal challenge.* Discussion To begin with, Iowa Code section 123.39 permits local authorities to adopt ordinances not in conflict with Chapter 123 that do not diminish the hours during which beer, wine, or alcoholic beverages may be sold or consumed at retail, governing any other activities or matters which may affect the retail sale and consumption of beer, wine, and alcoholic liquor and the health, welfare and morals of the community involved. It is also important to note that Iowa courts have not addressed most of these issues, and accordingly, we looked for guidance in reported cases from other states. With the appropriate findings of fact an ordinance which limits drink specials is possible. The Council would have to establish, as part of its fact finding, that promoting temperance, or public health reasons (i.e. health, welfare and morals of the community) justify such action and further those City interests. Caselaw suggests that higher prices do not necessarily result in decreased consumption of liquor; however, I could not fred any caselaw which would support the contention that lower prlees do not lead to increased consumption and the attendant health, welfare and moral issues associated with increased drinking. Council would have to establish or make appropriate findings that such specials result in increased consumption, and identify or articulate the resulting problems associated with such increased consumption. We have reviewed a number of other state and city regulations which limit or prohibit such drink specials and they generally require that the establishments charge their regular price for drinks, rather than attempt to set a particular price or percentage above their cost. *The Council also expressed interest in pursuing administrative penalties for sales to underage persons. As stated in our memo of July 20, 2000 such administrative penalties are already authorized by State law. Implementation would require an enforcement effort by the police and establishment of procedures for hearings before the Council. However, a note of caution must be added. Such an ordinance, along with the proposal for establishing minimum price formulas for alcohol sales, may be subject to challenge on the ground that ordinances impose a restraint on the prices that businesses selling alcohol may charge and thus reduce the business' ability to compete and may present federal antitrust problems. In 324 Liquor Corp. v. Duffy, 107 S.Ct.720 (1987), the Unites States Supreme Court struck down a New York statute that required liquor retailers to charge at least 112% of the wholesaler's "posted" bottle price. The Court held that the statute was in violation of section I of the Sherman Anti-Trust Act. The Court noted that "Resale price maintenance has been a per se violation of section 1 of the Sherman Act "since the early days of enforcement.'" The Court did not, however, say that a statute could never require liquor retailers to charge at least a certain amount for alcohol. Rather, the Court articulated a two-part test which would give such a statute immunity from anti-trust laws under the state-action exemption set forth in Parker v. Brown, 63 S.Ct 307 (1943). The first part of the test requires that the challenged restxaint be "one clearly articulated and affirmatively expressed as state policy"; the second part of the test requires that the State's policy be "actively supervised" by the State itself. It was this second part of the test that the Court in the 324 Liquor Corp. case found to be problematic, because the statute simply authorized price setting and enforced the prices established by private parties; New York did not monitor market conditions nor review the reasonableness of the price schedules. The state in essence displaced competition among retailers without substituting an adequate system of regulation. It is also this second part of the test, the "active supervision" that may be troublesome with respect to any such proposed limitation on pricing by Council. However, a footnote in the Court's opinion suggests that a simple "minimum markup" statute requiting retailers to charge 112% of their actual wholesale cost may satisfy the "active supervision" requirement and be exempt from the antitrust laws under Parker v. Brown. If this footnote can be relied upon, it may very well be that an ordinance establishing minimum pricing may survive judicial scrutiny. With respect to the remaining option that the Council identified or expressed some interest in, namely, limiting out of sight sales, we could find nothing that would specifically prohibit the City from enacting such an ordinance. Again, it would be recommended that the Council, should it choose to enact such an ordinance, establish some fact finding as to the need or basis for such legislation and articulate a specific legislative purpose with such an ordinance which has as its basis or purpose the health, welfare and morals of the community. If you have any questions, please let us know. ce: Steve Atkins, City Manager Dale Helling~ Assistant City Manager Marian Kart, City Clerk An dy/rnemo/aI¢ohoI.Council Memo.9-27-00 Iowa City Alcohol Advisory Board Members Leah Cohen - Owner, Bo James Brian Flynn - Owner, Joe's Place Jason Shore - UISG Vice-president Marl~Moen - Property Owner, Real Estate Developer Jim Bell - Owner, The Deadwood Chuck Goldberg - Operator, Sheraton Hotel Mike Porter - Owner, One-Eyed Jake's & The Summit Rafe Ma~'eer - Operator, 3rd Base (formerly The Fieldhouse) Wade Shriver - Liberty Bank Chamber of Commerce - (One Seat) Open Seat - (Public Health, Neighborhood Assoc., ???) 1. These initial Board Members of the Iowa City Alcohol Advisory Board have agreed to elect an Executive Board at the first "formal" meeting scheduled for November 3, 2004. 2. Seats will be elected, based on commitment to terms and the election of the Executive Board members. 3. All members with seats will have voting privileges and are subject to all rules and regulations set forth by the Board. 4. All Board Members will acknowledge and sign the confidentiality agreements set forth by the Board. 5. All Board Members acknowledge that this is a Board of volunteers, acting as concerned citizens to provide positive, proactive leadership for the prevention of excessive and underage drinking in downtown Iowa City establishments and the community. City of Iowa CityIP4 MEMORANDUM October 6, 2004 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Reference: Englert Parking I have received a request from Eric Kerchner from the Englert Theater for a special parking rate for patrons attending Englert events. Their request is that an event ticket will entitle a person to park in an Iowa City off street facility for a pre set price. Mr. Kerchner has stated that the Englert Theater anticipates hosting one hundred twenty events per year. The capacity of the theater is seven hundred fifty and the estimated average attendance is four hundred. The average performance should last two hours. The grand opening event is scheduled for December 3, 2004. I am recommending that the City of Iowa City enter into an informal one year agreement with the Englert Theater to allow patron to park in an off street facility for up to four hours for a flat fee of $1.00. The four hour limit was selected to allow patrons time to see the show and visit other downtown businesses either before or after the show. If you approve this arrangement I will inform Mr. Kerchner and he will include the information if upcoming mailings for the Englert. Iowa City Fire Department "Serving with Pride and Professionalism Since 1~72" DATE: October 8, 2004 TO: Stephen J. Atkins, City Manager FROM: Andrew J. Rocca, Fire Chief 0~9~ RE: Fire Prevention Grant [ am pleased to inform you that the Iowa City Fire Department's grant application, submitted under the FY03 Assistance to Firefighters - Fire Prevention and Safety Program, has been approved. The approved project costs amount to $41,115.00. The Federal share is 70 percent, or $28,781.00 of the approved amount and the local match is 30 percent, or $12,334.00. The grant proposal was written by Fire Marshal Roger Jensen. Fire Marshal Jensen will utilize the funds to purchase an automatic fire sprinkler trailer. Future plans include implementing an educational program that will provide detailed information about residential fire sprinkler systems. The Life-Safety Sprinkler House program will expand the scope of the Johnson County Mutual Aid Association and provide area residents with a valuable educational tool for years to come. AJR/bdm FIRE DEPARTMENT "410 E. Washington Street , Iowa CiU. IA 52240 Phone: (319) 356-5260 FAX: (319) 356-5263 www.i(/;l, org Office of the Fire Chief Office t~f the Fire Marshal Battalion Chiefs Fire Trainiug HazMat Public Education 1319) 356 5256 (319) 356-5257 (319) 356 5262 (319) 356-5258 (319) 356-5266 (319) 356 5265 City of Iowa City iP6 MEMORANDUM October 14, 2004 To: City Council From: Planning and Zoning Commission Re: Development Code Rewrite Project We are nearing the end of the preliminary drafting stage of the Development Code Rewrite Project and would like to provide the Council with an update of our efforts and inform you of our plans regarding the upcoming public review and comment stage of the project. As you are aware, over the last two years the City planning staff have been forwarding to us preliminary drafts of the various sections in the Zoning Code. At more than a dozen informal work sessions we have been reviewing and discussing these drafts and directing staff to make changes that represent the consensus view of the Commission. The resulting "public review draft" will represent the culmination of this preliminary drafting effort. The Commission feels that the next stage of the project, soliciting public input, is very important. We anticipate that a draft of the entirety of the Zoning Code will be completed in December. Once complete, we are planning a public presentation of the draft to all interested citizens. The Commission encourages council members to attend this presentation and will inform you when the date and time are set. In January and February, the Commission will hold several public workshops/open houses. Due to the length and complexity of the Zoning Code, we feel that this extra step is needed to allow ample time for the public and interested organizations to read, understand, and ask questions about the draft prior to the more formal public hearings. Following these workshops, we will hold formal public hearings to gather input and suggestions for any changes. Based on the input at these public hearings, the Commission will make revisions to the draft that we feel are warranted. We will then forward our "Recommended Draft" to the Council for your consideration. During these final stages of drafting and public review, we ask for the Council's patience. You may be lobbied by individuals and groups about aspects of the code prior to it being completed. Some of the issues within the Code require a balancing of community interests and deserve a full and fair public hearing. We would ask that the Council withhold judgement on these issues until the process is complete and the code is presented to you in a comprehensive form. It has been our goal to draft a development code that enacts the policies of the City's Comprehensive Plan and addresses the shortcomings identified in our current regulations. We believe there are many important changes being proposed within the Code that will improve and facilitate development in Iowa City. We look forward to presenting our recommended draft to the Council early next year. Cc: City Manager Karin Franklin Robed Miklo Karen Howard City of Iowa City iP7 MEMORANDUM DATE-' October 11, 2004 TO= City Council FROM; Steven Nasby, Community and Economic Development Coordinato ,r~~~ RE.' Pepperwood Plaza - Update on Development On August 19, 3003 the City Council approved a Tax Increment Financing (TIF) Development Agreement with Southgate Development Company for the purpose of renovating and redeveloping the Pepperwood Plaza commercial center. This TIF Agreement is part of a larger effort to revitalize the commercial area seuth of Highway 6 and east of the Iowa River. In 2003, Southgate was estimating an investment of approximately $6.2 million in their property. The Development Agreement specifies site improvements that include a new access to Highway 6, landscaping, pedestrian access, a bus shelter and renovations to the buildings on the site. Southgate is currently working to complete the access from Highway 6 and renovations to the parking area. Plans are also underway for development of a restaurant on the site, approximately where the former Press Box was located. Since approval of the redevelopment plans for Pepperwood Plaza, several new tenants have located within the commercial center. Some of these include the Tuesday Mornings store, Hancock Fabrics, Plus Line clothing and expansion of The Rack BBQ. Although not part of the TIF, renovations have also occurred at the Keokuk branch of Iowa State Bank and Trust Company and a new building was completed on the corner of Highway 6 and Broadway Street (former Colonial Office Building). The TIF investment in Pepperwood Plaza by the City will be in the form of a property tax rebate for a period of seven years. The value of these tax rebates are calculated annually and directly based on Southgate's redevelopment efforts. To receive the TIF tax rebates, Southgate must meet occupancy requirements (leased space) and the minimum improvements must increase the assessed value of the property by at least 15 percent over the January 1,2003 assessment. The requirements and terms of the Development Agreement for Pepperwood Plaza are very similar to those in the Development Agreement the City approved for Sycamore Mall in 2000. If you have any questions please contact me at 356-5248. Cc: City Manager Karin Franklin, Director of Planning and Community Development Date: October 13, 2004 To: City Council From: Jeff Davidson, Asst. Director, Department of Planning & Community Development Re: New access point on Highway 6 at Pepperwood Plaza You may have noticed the access point on U.S. Highway 6 that is presently under construction adjacent to Pepperwood Plaza. The City Manager asked me to provide you with a brief history of the project. A couple of years ago, Southgate Development Company came to the City with a project to revitalize the Pepperwood Plaza shopping area. It included a new access point on Highway 6 between the Keokuk Street and Broadway Street intersections. U.S. Highway 6 is under the jurisdiction of the Iowa Department of Transportation, and they indicated they would not approve the proposed access point without an in-depth traffic study being prepared. As part of the City partnering with Southgate in the revitalization of this area, the JCCOG Transportation Planning Division completed a traffic study in April of 2003. The study showed that the existing Broadway Street and Keokuk Street intersections were functioning adequately under current traffic loading. The study also showed that under future planned conditions, the existing transportation system in this area would operate in a satisfactory manner. In addition, the study revealed that the proposed access point onto Highway 6 would spread out left-turning traffic from the two existing signalized intersections and provide some overall benefit to traffic movements in the area. JCC©G's analysis showed that the new access driveway should be an unsignalized access point with separate turning lanes. The study showed that a traffic signal at the proposed new access point would have a detrimental effect in terms of increased delay to U.S. Highway 6 traffic. Because of this, the new access point will not have a traffic signal, and will be right-in, right-out, and left-in only. Left turns out of Pepperwood Plaza onto the highway (a higher-risk movement) will not be permitted. If a crash experience evolves from the proposed access point, then the recommended solution is not to signalize the intersection, but close the median opening and limit the driveway to right-in/right-out movements. These stipulations are part of the permit for the new driveway. Approval of the new access point by Iowa DOT was contingent on closing the Keokuk Street/Hollywood Boulevard driveway adjacent to the bank. This location was in the top 10 high crash locations in the community, and it will be a very beneficial public safety improvement to have this access point closed. A new driveway has been constructed between the bank and K-Mart. The new access point project on Highway 6 is being funded by Southgate Development Company. It should be open within a week. It is hoped that this improvement and the other improvements that are planned will provide for the revitalization of this shopping area to the benefit of the neighborhood, the City and the private developer. Let me know if you have any questions. cc: City Manager Director of Planning & Community Development Director of Public Works City Engineer Economic Development Coordinator ppdadm/mem/access-pepperwood.doc CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT JULY 1, 2004 to SEPTEMBER 30, 2004 Finance Department: Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The average return on the six-month U.S. Treasury Bill, as obtained from the monthly publication Public Investor, was 2.00% at 9/24/04. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. Investments purchased by the City of Iowa City for the third quarter of this year were 50 basis points higher than the threshold. Rates on new investment purchases in our operating cash portfolio for the second quarter were approximately 119 basis points higher than investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve raised the target of the federal funds rate to 1.75% on September 21,2004. This was the third consecutive increase this year. The Federal Reserve has stated its intention to raise rates at a measured pace to prevent inflation from flaring up. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 1.60% in July 2004, 1.20% in August 2004 and 1.05% in September 2004. Federal Funds Rate 7.00 6.50 6.00 5.50 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 EXHIBIT A CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 9~30~2004 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE VAN KAMPEN GOVT MUTUAL FUND 22-Jul-85 N/A 200,000.00 VAR[ABLE NORWEST BANK SAVINGS 01-Dec-99 N/A 200,000~00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A 2,000,000.00 VARIABLE IPAIT/WELLS FARGO IPAIT 2g-Nov-02 N/A 2,147,819.31 VARIABLE IOWA STATE BANK CD 21-Nov-03 01-Oct-04 2,150,000.00 150 UICCU CD 13-Nov-03 08-Oct-04 750,000.00 151 UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 1.50 UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 1.50 COMMFED CD 13-Sep-04 13-Oct-04 2,771,374.87 174 IOWA STATE BANK CD 13-Nov-03 15-Oct-04 2,150,000.00 155 WEST BANK CD 16-Jan-04 15-Oct-04 500,000.00 1.45 IOWA STATE BANK CD 13-Nov-03 22-Oct-04 750,000.00 1.57 IOWA STATE BANK CD 13-Nov-03 29-Oct-04 2,150,000.00 1.62 WEST BANK CD 19-Dec-03 05-Nov-04 750,00000 139 IOWA STATE BANK CD 06-Apr-04 05-Nov-04 750,000.00 1 25 UICCU CD 19-Dec-03 12-Nov-04 2,000,000.00 1 52 FREEDOM SECURITY CD 06-Apr-04 12-Nov-04 2,000,000.00 1.46 UNION PLANTERS CD 19-Dec-03 19-Nov-04 750,000.00 150 IOWA STATE BANK CD 06-Apr-04 19-Nov-04 750,000.00 1 25 COMMERCIAL FEDERAL CD 19-Dec-03 24-Nov-04 2,000,000.00 1.42 FREEDOM SECURITY CD 06-Apr-04 24-Nov-04 2,000,000.00 1.49 FREEDOM SECURITY CD 22-Jul-04 30-Nov-04 1,717,000.00 1.85 WELLS FARGO SLGS 05-Nov-02 01-Dec-04 57,231.00 216 LIBERTY BANK CD 11-Mar-04 01-Dec-04 274,005.59 1~47 FARMERS & MERCHANTS CD 1g-Dec-03 03-Dec-04 750,000.00 145 FREEDOM SECURITY CD 06-Apr-04 03-Dec-04 750,000.00 1.49 WEST BANK CD 14-Apr-04 10-Dec-04 2,000,000.00 1.41 WEST BANK CD 14-Apr-04 17-Dec-04 750,000.00 1.41 WEST BANK CD 14-Apr-04 23-Dec-04 2,000,000.00 1 45 WEST BANK CD 14-Apr-04 30-Dec-04 750,000.00 1.45 LIBERTY BANK CD 28-May-04 30-Dec-04 2,722,000.00 1.87 WEST BANK CD 14-Apr-04 07-Jan-05 2,000,000.00 1.49 WEST BANK CD 14-Apr-04 14-Jan-05 750,000.00 1.49 WEST BANK CD 14-Apr-04 21-Jan-05 2,000000.00 1.53 WEST BANK CD 14-Apr-04 28-Jan-05 75000000 1 53 COMMERCIAL FEDERAL CD 10-May-04 04-Feb-05 2,000 000.00 1.81 LIBERTY BANK CD 10-May-04 11-Feb-05 75000000 2.27 COMMERCIAL FEDERAL CD 10-May-04 18-Feb-05 2,000000.00 185 US BANK CD 08-Sep-03 25-Feb-05 961 187.50 1.90 US BANK CD 08-Sep-03 25-Feb-05 663 221.00 1.90 COMMERCIAL FEDERAL CD 20-May-04 25-Feb-05 750 000·00 1·86 IOWA STATE BANK CD 24-Sep-04 25-Feb-05 637 492·50 251 COMMERCIAL FEDERAL CD 20-May-04 04-Mar-05 2,000,000.00 1.88 COMMERCIAL FEDERAL CD 20-May-04 11-Mar-05 750,000.00 1.90 COMMERCIAL FEDERAL CD 08-Jun-04 18-Mar-05 2,000,000.00 202 COMMERCIAL FEDERAL CD 08-Jun-04 25-Mar-05 750,000·00 2.04 COMMERCIAL FEDERAL CD 08-Jun-04 01-Apr-05 2,000,000.00 206 COMMERCIAL FEDERAL CD 08-Jun-04 08-Apr-05 750,000.00 208 COMMERCIAL FEDERAL CD 08-Jun-04 15-Apr-05 2,000,000.00 2.10 UICCU CD 29-Jun-04 22-Apr-05 750,000.00 2.46 UICCU CD 29-Jun-04 29-Apr-05 2,000,000.00 2.46 UICCU CD 29-Jun-04 06-May-05 750,000.00 246 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE LIBERTY BANK CD 10-Aug-04 13-May-05 2,000,00000 250 UNION PLANTERS CD 13-Sep-04 20-May-05 750,000.00 270 UNION PLANTERS CD 13-Sep-04 2%May-05 2,000,00000 270 WELLS FARGO SLGS 05-Nov-02 01-Jun-05 3,957,849.00 2.34 LIBERTY BANK CD 11-Mar-04 01-Jun-05 184,742.45 1.67 UNION PLANTERS CD 13-Sep-04 03-Jun-O5 750,000.00 290 UNION PLANTERS CD 13-Sep-04 10-Jun-05 2,000,000.00 2.90 UICCU CD 24-Sep-04 17-Jun-05 750,000.00 2.81 UICCU CD 24-Sep-04 24-Jun-05 2,000,000.00 2.91 WEST BANK CD 17-Dec-03 30-Jun-05 4,377,226.73 1.55 FARMERS & MERCHANTS CD 01-Jul-04 01-Jul-05 974,504.00 2.75 LIBERTY BANK CD 10-Aug-04 01-Jul-05 3,500,000.00 2.50 UICCU CD 24-Sep-04 01-Jul-05 750,000.00 286 UICCU CD 09-Mar-04 01-Nov-05 4,799,589.27 2.06 LIBERTY BANK CD 11-Mar-04 01-Dec-05 186,128.03 1.87 UICCU CD 12-Dec-03 09-Dec-05 6,577,860.00 2.33 LIBERTY BANK CD 11-Mar-04 01-Jun-06 187,523.98 217 LIBERTY BANK CD 11-Mar-04 01-Dec-06 188,930.41 257 LIBERTY BANK CD 11-Mar-04 01-Jun-07 190,347.39 2.67 TOTAL $105,976,033.03 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED SEPTEMBER 30, 2004 INVESTMENTS ON HAND AT 6/30/04 108,429,57888 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 6/30/04 TO 9/30/04 FARMERS & MERCHANTS CD 01-Jul-04 01-Jul-05 2.75 974,504.00 FREEDOM SECURITY CD 22-Jul-04 30-Nov-04 1.85 1,717~000.00 LIBERTY BANK CD 10-Au~ -04 13-May-05 2.50 2,000,00000 LIBERTY BANK CD 10-Au -04 01-Jul-05 250 3,500,000 00 UNION PLANTERS CD 13-Se )-04 20-May-05 270 750,000.00 UNION PLANTERS CD 13-Se )-04 03-Jun-05 2.90 750,000.00 UNION PLANTERS CD 13-Se )-04 10-Jun-05 290 2,000,000.00 UNION PLANTERS CD 13-Se )-04 27-May-05 2 70 2,000,000.00 COMM FED CD 13-Se )-04 13-Oct-04 1.74 2,771,374.87 UICCU CD 24-Se )-04 01-Jul-05 286 750,00000 UICCU CD 24-Se )-04 24-Jun-05 2.91 2,000,000.00 UICCU CD 24-Se )-04 17-Jura05 2.81 750,000.00 IOWA STATE BANK CD 24-Se )-04 25-Feb-05 2.51 637,492.50 TOTAL PURCHASES 20,600,371.37 REDEMPTIONS 6/30/04 TO 9/30/04 COMMERCIAL FEDERAL CD 03-Jul-03 01-Jul-04 1.19 (977,423.00) UICCU CD 18-Sep-03 02-Jul-04 1.51 (750,000.00) WEST BANK CD 08~Oct-03 09-Jul-04 1.66 (2,150,000.00) WEST BANK CD 08-Oct-03 16-Juk04 1 66 (750.000.00) FREEDOM SECURITY CD 17-Oct-03 23-Juk04 1.40 (2,150,000.00) FREEDOM SECURITY CD 17-Oct-03 30-Jul-04 1 40 (750,000.00) IOWA STATE BANK CD 17-Oct-03 06-Aug-04 1.50 (2,150~000.00) FREEDOM SECURITY CD 17-Oct-03 13-Aug-04 1.43 (750,00000) IOWA STATE BANK CD 17-Oct-03 20-Aug-04 1 55 (2,150,000.00) FREEDOM SECURITY CD 17-Oct-03 27-Aug-04 1.50 (750,00000) IOWA STATE BANK CD 30-Oct-03 03-Sep-04 1 55 (2,150,000.00) IOWA STATE BANK CD 30-Oct-03 10-Sep-04 1.50 (750,000.00) COMMERCIAL FEDERAL CD 14-Mar-03 14-Sep-04 154 (2,759~937.35) IOWA STATE BANK CD 21-Nov-03 17-Sep-04 1.52 (2,150,000.00) UICCU CD 16-Dec-02 24-Sep-04 2.61 (616,146.00) HILLS BANK CD 25-Feb-03 24-Sep-04 2.38 (21,346.50) UICCU CD 13-Nov-03 24~Sep-04 1.51 (750,00000) UICCU CD 09-Mar-04 01-Nov-05 2.06 (187,244.28) UICCU CD 09-Mar-04 01-Nov-05 2.06 (149,421.42) UICCU CD 09-Mar-04 01-Nov-05 2.06 (192,398.67) TOTAL REDEMPTIONS (23,053,917.22) INVESTMENTS ON HAND AT 9/30/04 105~976~033.03 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND 9~30~2004 9/30/2003 FUND INVESTMENT INVESTMENT TYPE AMOUNT AMOUNT ALL OPERATING FUNDS 86,311,090.18 85,030,201.35 GENERAL OBLIGATION BOND FUND 2,928,677.85 0.00 EMPLOYEE BENEFIT RESERVE FUND 700,000.00 700,000.00 BOND RESERVE FUND 16,036,265.00 10,878,584.00 TOTAL 105,976,033.03 96,608,785.35 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION 9~30~2004 9/30/2003 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT COMMERCIAL FEDERAL BANK COMMERCIAL FEDERAL BANK 19,771,374.87 29,577,098.02 FARMERS & MERCHANTS SAVINGS BANK 1,724,504.00 1,250,000.00 FREEDOM SECURITY BANK 6,467,000.00 3,418,740.00 HILLS BANK & TRUST 0.00 21,346.50 IOWA STATE BANK 9,337,492.50 16,550,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST 4,147,819.31 5,802,611.33 LIBERTY BANK 10,183,677.85 14,361,400.00 U OF I COMM CREDIT UNION 21,127,449.27 12,925,266.00 UNION PLANTERS BANK 10,550,000.00 0.00 US BANK 1,624,408.50 8,174,408.50 US TREASURY NOTES AND AGENCIES 0.00 0.00 WELLS FARGO BANK 4,215,080.00 4,327,915.00 WEST BANK (FORMERLY HAWKEYE BANK) 16,627,226.73 0.00 VAN KAMPEN 200,000.00 200,000.00 TOTAL 105,976,033.03 96,608,785.35 eoa, ;,mors I)g IPIO Misha Goodman, President Send correspondence to: Beth Shields, Vice-President 618 Ronalds St. Anne Burnside, Secretary Iowa City, IA 52240 Fred Beehmke D o ~ P ~ r k www.jcd0gpac.org David Bright BethFisher Action Committee Steve AtkJns, City Manager City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Dear Steve: As you know, JC DogPAC is moving forward with our plans to establish an off-leash dog park on a portion of the Peninsula parkland. We have received the park Master Plan from Shoemaker & Haaland, along with a cost estimate of approximately $115,000. As DogPAC has committed ourselves to funding the development of the park, we are now beginning our major fundraising campaign. Today I am writing to ask for a written statement from the City with regard to the possibility of JC DogPAC offering an individual, foundation, or business the park name in exchange for a major donation. We have not yet settled on what amount would constitute a naming gift, but we have discussed $25,000, and I believe that this is a reasonable figure. We will begin approaching potential major donors at the beginning of November and so would appreciate a written response before then. Please contact me if you have any questions or need additional information. Thank you again for your continued support and assistance! Sincerely, Beth Shields Contact information: beth-shields~uiowa.edu 319/335-9559 (o) 319/339-7330 (h) A non-profit citizens group committed to the development and maintenance of Off-Leash Recreation Areas in and around Iowa City. IOWA CITY POLICE DEPARTMENT ~ ~ ~ USE OF FORCE REPORT September 2004 OFFICER DATE INC # INCIDENT FORCE USED 45, 95 09-03-04 4-48305 Suicidal Subject The officers responded to a complaint of a suicidal subject armed with a knife. After the subject was disarmed the subject started kicking, screaming and flailing her arms in the air. The officers used hands control techniques to place the subjects hands behind her back until she calmed down and then escorted her outside where she was handcuffed 46 09-04-04 4-48794 Open Container As the officer approached the subject he attempted to flee. When he disregarded the officer's verbal commands to stop the officer grabbed his shirt and ordered him to the ground. The subject initially attempted to pull away from the officer but then complied with the officer request and laid on the ground where he was handcuffed. 5 09-05-04 4-48989 Armed Robbery The officer had his side arm out while searching a wooded area. The officer holstered his weapon after an unsuccessful search. 23 09-06-04 4-49079 Sick Raccoon The officer used his side arm to dispatch a sick raccoon. 23 09-06-04 4-49090 Sick Raccoon The officer used his side arm to dispatch a sick raccoon. 13 09-08-04 4-49407 Intoxicated Subject The officer responded to a complaint of an intoxicated person causing problems. After being advised by the officer that he was under arrest he refused to place his hands behind his back. The officer used a hands control technique to place the subject's hands behind his back to handcuff him. He was then taken to the hospital for an unrelated injury but refused to be treated. He actively resisted being taken back to the patrol car and had to be assisted by the officer. 17 09-08-04 4-49413 Intoxicated Subject When the subject was told to stop, OFFICER DATE INC # INCIDENT FORCE USED because the officer needed to speak with him, he attempted to escape by framing in the back to door of a restaurant. The officer caught the subject by grabbing his book bag, causing the subject to fall to the floor where he was handcuffed. 94 09-10-04 4-50264 Fight The subjects refused to stop fighting when the officer arrived. Both were exposed to a chemical agent and stopped fighting. 13 09-11-04 4-50328 Intoxicated Subject After escorting the subject, from the bar, to the patrol car the officer attempted to place the subject in handcuffs. The subject refused to be handcuffed so the officer directed him to the ground where he continued to resist and kicked at the officer. The officer was able to gain control of the subject and place him in handcuffs. 34, 47 09-1.1-04 4-50550 Intoxicated Subject The subject refused to place his hands behind his back after being told that he was under arrest. The officers used a hands control technique to place his hands behind his back and then held him against a wall while he was being handcuffed. The officers then escorted him to the police vehicle. He resisted getting into the vehicle and had to be assisted by officers. 41, 4 09-12-04 4-50759 Intoxicated person The officer found the subject passed out on the ground. When the officer rolled him over he became combative as he kicked and spit at the officer. The officers used a hands control technique to place the subject's hands behind his back to place him in handcuffs. 47, 15, 36, 52 09-13-04 4-51101 Armed Subject The officers responded to a complaint of a person waving a gun around in a car. The officers used felo.ny traffic stop tactics which included drawing their side arms while ordering each of the occupants, one at a time, from the vehicle. 2 09-15-04 4-51426 Vehicle Burglary The officer responded to a report ora car burglary in progress in the parking ramp. The officer drew her sidearm OFFICER DATE INC # INCIDENT FORCE USED after locating a subject lying across the seat with a "tom out" car stereo on the ground next to the car. The officer reholstered her weapon after ordering the suspect from the car and having him lay on the ground where she could check him for weapons. 16 09-18-04 4-51935 Fight While the officer was arresting a subject who had been in a fight, the other party involved in the fight disregarded numerous requests by the officer to step back. When the officer attempted to move his arrested party away from the subject the subject stepped towards the officer and was then sprayed with a chemical agent by the officer. 39 09-25-04 4-53414 Intoxicated Person The subject verbally threatened the officer and poked him in the chest. The officer used a hands control technique to place the subject's hands behind his back to handcuff him and then escorted him to the patrol car while the subject resisted. Upon arriving at the patrol car the subject disregarded repeated officer requests to sit in the car. When the officer attempted to direct him into the back seat the subject threw his shoulder into the officer's chest. The officer administered an active counter measure and then directed the subject into the back seat. 41 09-28-04 4-53859 PAULA When the subject realized that the officer had learned that he'd provided a fictions name and DOB he tried to flee. The officer caught the subject and directed him to the floor. The officer then used a hands control technique to place the subject's hands behind his back to be handcuffed. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library ELDER SERVICES, INC. ,.,, ::.'::. 2947 SIERRA COURT SW "~.~ "'~"' i':'~i'"~ IOWA CITY, IA 52240 PHONE (319) 338-0515 FAX (319) 338-0531 Iowa City Council Meeting October 18, 2004 1) Mission of Elder Services, Inc.: Enhance the quality of life for older adults, provide top quality affordable services in the home, support family caregivers, create volunteer opportunities and foster community involvement 2) Services provided: Retired and Senior Volunteer Program, Nutrition Programs, Geriatric Care Services, Family Caregiver Support Services, Case Management Facilitation, Home Assistance Program (chore and respite), Memory Loss Specialist, Small Housing Repair and others ( see packet) 3) People Served: In all 9 counties: 2221 In Johnson County 1638 In Iowa City 1210 4) Budget: Projected for this Fiscal Year $1,506,745 For more detail see attached United Way Budget Forms 5) Staff: 55 - with all but 2 working out of our Iowa City offices In addition, the agency provided over 10,800 hours of volunteer time last year 6) Collaborations: With many other agencies via the Case Management Program; RSVP ( inc intergenerational programs, schools, BB/BS); Memory Loss Program; City of Iowa City for Senior Center, MDT, Triad, and Housing Repair; and many more 7) Impact on Community: Many different programs impact the community incl. RSVP with seniors and children, Case Management and Geriatric Services ( access point for $1.5 million in Medicaid Waiver funds in Johnson County, the avg. length of time we sustained an older adult after they entered the case mgmt. was 22.4 months) caregiver stress reduction, salaries, etc. 8) Future Challenges Limited funding Increasing number of people with multiple problems being served Increasing number of very old Baby boomers are just around the corner 9) City of Iowa City Money is very important- local funding is the glue that holds everything together Agency Na~,.~ Elder Services, Inc. Financial Information is: [ x ] entire agency [ ] county specific [ ] program specific --_. Last yr This yr Next yr B. Income & Expense Income Local Funding Sources Coralville $3,250 $3,450 $3,588, Iowa City $59,530 $56,554! $58,816 Johnson County $20,255 $20,6601 $21,486 United Way $51,905 $46.258 $48,108 $8,921 $6,398 $6,654 Grants-Federal, State. Foundation $767,223 882,806 $820.806 Net Sales of Sen/ice $223,606 $136,200 $156,000 Net Sales of Materials $204,000 294,000 $360.000 Cent d butions/Fundraising $26,340 $37.765 $39,000 Investment Income $8,000 $1,580 $1.6OO Other $18,400 $21,074 $15,000 Total Income $1,391.430 $1,506,745 ~ $1,531.058 Expense $768 495 Wages & Salades $698.807 , $783,865 Benefits $158.512 $152,005 $155.045 Administrative Occupancy $39.716 $42,825 $43,895 Other $486.788 $528,579 ~ $539,151 Total Expense $1.383.823 $1,491,904 $1.521.956 C. Fund Balance Revenue $1.391,430 $1,506,745 i $1,531,058 Carryover Balance from previous year Total Operating Budget $1,506,745 ! S1.531,058 -- Less Total Expenditures i $1,491,904 $1.521,956 Ending Fund Balance I $7,607! - $14,841 $9,102 Less Restricted Balance Carryover Fund Balance $7,607 $14,841 i $9,102 iccoghs\fundingform.doc 18 Agency Na~,i~ Elder Services, Inc. Bd/Donor/Funder Restricted Funds t Designated for: Last Year This Year Next Year N<~- The Johnson County Board of ] Nutrition Services $.00 $141,000 $.00 i Supervisors Transferred Nutdtion Trust Funds ! I $t41,000 Total Restricted Funds i $0 S0 InoKInd Support: Last Year This Year Next Year Services/Volunteers 10,800 hours volunteer time @ $13.00thr. $68.000 $70,000 ! $140,400 Matedal Goods $0 $0 6,400 Sq feed @ $12.50 per foot (includes donated Space. Utilities, otc space at Sr. Ctr. & meal sites) $54,144 $54.144 i $80,000 Other: (Please footnote) Total In-ldnd Support $122. t 44 $124,144 $220,400 Grants Description/Purpose Last YearI T hii:~iii Next Year Corporation for National Service RSVP $ 82,842 $86,156 Iowa Department of Elder Affairs RSVP $29,468 $30,465 AoA/UI Rural Alzheimer's Grant Memory Loss Specialist $23,000 $21,0001 $21,000 Faith in Action Iowa Co. volunteer recruitment~raining $10,000 $15,000 $10,000 Ecumenical Towers - HUD Grant Service Coordinator $42,639 ! $47,335 $47,335 TheHeritage Agency II Assessment & Intervention $589,274 ! $586.152 $524.162 i Case Management Facilitation F i amdy Caregiver Counse ng ----__ ; Nutrition - Congregate & Home Delivered Meals Total Grants ! S777.223 $786,118 S719.118 iccoghs\l'und ng form.doc 19 ELDER SERVICES, INC. "J~"':' BACKGROUND INFORMATION Elder Services, Inc. is the premier regional resource specializing in services for elders and their caregivers in east-central Iowa. Today, ESI accomplishes its mission through six divisions with forty-five employees serving seven counties, and a budget of $1.8 million dollars. The programs of ESI touch one of every 5 older persons in Johnson County. LOGO ESI has chosen as its logo the elderberry plant. Elderberries are long-lived, strong plants that grow around the world. The strength, longevity, nourishing and curative properties of this plant make it a fitting symbol to remind us of the unique and positive attributes and contributions of our older citizens - and the importance of nurturing and sustaining them throughout their lifetime. MISSION It is the mission of ESI to · enhance the quality of life of older persons by providing them affordable high-quality home and community-based services; · to support family caregivers in both arranging and providing care for family members in need of assistance; · and promote meaningful, reciprocal community involvement by creating oppommities for older persons to contribute through intergenerational volunteer opportunities. HISTORY Elder Services, Inc. was founded in July, 1980 as Elderly Services Agency to serve people 60 and over in Johnson County. Its original mission was to help older people remain safely in their homes as long as possible by coordinating and delivering paid and volunteer services. ESA started with a director, a half-time chore worker, and a receptionist all housed in offices at the Iowa City/Johnson County Senior Center. In Spring 2000, ESA began the process of dealing with the need for physical space due to program and staff growth, enhancing community awareness of the agency and its services, and examining and modernizing its infrastructure and program design. The agency was relocated to the current offices at 2947 Sierra Court SW, Iowa City, and officially changed its name to Elder Services, Inc. SERVICE ESI is both a provider and advocate for the independent living senior citizen. ESI is dedicated to determining an individual client's needs and desires, and driven to provide that individual with choice wherever and whenever possible in selection of services, service providers, and service delivery schedule. Our success is measured by the quality of life experienced by clients remaining safely and independently in their own homes. SERVICE AREAS The 6 service areas, representing a continuum of care needs, are: Retired & Senior Volunteer Services Division Home Assistance Program Nutrition Program Geriatric Care Services Division Case Management and Facilitation Services Division Caregiver Support Services Division Retired & Senior Volunteer Services recruits and links persons 55 years and older with volunteer opportunities that meet critical community needs and provide a high quality experience that will enrich the life of the volunteer and those they serve. Home Assistance is the provision of a variety of non-medical services allowing the senior to remain safely and independently in their own home. Cross-trained workers provide support in one-hour minimums ranging from companionship to getting the home ready for winter. Gif~ certificates are available allowing concerned family or friends to help out even when they are too busy or too far away to assist on premise. Nutrition Program provides nutritious meals at congregate dining sites or through Meals on Wheels delivery to homebound seniors. All meals meet one-third of the daily recommended intake established by the American Dietetic Association. Inability to prepare meals is often the first sign of decreasing ability to maintain one's independence and therefore, Meals on Wheels may be the senior's first entry into community-based services. Geriatric Care Services is the frontline of support to the frail and vulnerable elderly to help them stay independent in their own homes. Members of the GCS team are responsible for providing answers to seniors or family caregivers when the question is "I don't know what I (she)(he) need(s). Can you help?" Case Management is a multidisciplinary approach to providing community-based services to the frail and vulnerable elderly to help them avoid premature institutionalization. Case Management works in conjunction with Geriatric Care Services to provide the highest level of care to clients through Case Managers in a seven county area. Specialists in Legal Case Management and Memory Loss & Alzheimer's Case Management are available. Caregiver Support is direct counseling and education services to family or friend caregivers of older adults. Information & Referral is provided to services for either or both the care recipient and the caregiver. Direct counseling support may be provided to family and friend caregiver(s), or through classroom sessions for "Taking Care of You: Powerful Tools for Caregivers," and "Coping with the Losses and Grief of Dementia: a New Dimension in Careg~v~ng. SERVICE PROVISION Services are provided on an as-needed or as-requested basis. ESI uses a central intake system where calls requesting service are routed to the Geriatric Care Services Division for Information & Referral or Visitation & Assessment. Geriatric Care Services coordinates with the Case Management Facilitation Services to ensure that a client's possibly hidden needs are met as well as their immediate requests. Service requests are often received from concerned neighbors, postal or utility workers who observe abnormal behavior, nurses or hospital discharge planners, or family members. COST Many services are funded or subsidized by federal, state, and local grants and are provided at no or low cost to eligible clients based on current funding availability. Services may be purchased on a sliding fee scale basis or on a purchase of service contract. Case Managers also work with Medicaid Waiver or Senior Living Funds to provide payment when clients and services meet those eligibility requirements. ELIGIBILITY All income levels can receive service. Persons receiving subsidized or sliding fee scale services must be over sixty years of age. Some services are available to those under sixty who are disabled or are family members living with clients over sixty years of age. Eligibility requirements are not applicable to those purchasing services on a fee-for- service basis. SERVICE AREA E ' SI s headquarters is located in Johnson County. Services are available in a seven county area of Eastern Iowa, primarily Johnson County. Certain services are available in Benton, Cedar, Des Moines, Iowa, Jones, Muscatine, and Washington counties. ELDER SER VICES, INC. RETIRED & SENIOR VOLUNTEER PROGRAM What is the Retired & Senior Volunteer Program (RSVP)? RSVP is a nationwide volunteer program sponsored locally by Elder Services, Inc. The program recruits and links persons 55 and over with volunteer opportunities that meet critical community needs and provide a high quality experience that will enrich the life of the volunteer and those they serve. How are RSVP volunteers different than other volunteers? RSVP volunteers are recruited and placed in volunteer positions that meet critical community needs, then monitored to measure the impact on the organization and thc community. The volunteer effort is focused on solving a community problem. What does an RSVP volunteer do? RSVP volunteers use their wisdom, skill, and life experience to benefit themselves and their community. Opportunities exist with nonprofit organizations in the following areas: Civic Offices/Courthouse/DMV Court Small Claims Mediation Meals on Wheels Crisis Intervention/Foodbank Domestic Violence Hotline Emergency Preparedness Frail Elders Friendly Visiting Headstart Pre-school Hospital, Hospice, Nursing Home Mentoring & Tutoring Youth & Adults Speech Tutors School Volunteers · Sewing Projects/Clerical Assistance Tax Assistance/Representative Payee How is a Volunteer Matched with a Community Need? The first step is to meet with the RSVP coordinator and fill out a Volunteer Application stating areas of interest, if known, and desired time commitment. The personal interview will allow the coordinator to match skills and interests with community needs. What time commitment is required? Short and long term commitments are available. There are individual and group projects, in-home and in school, occasional and ongoing. What are the Benefits of being an RSVP volunteer? The benefits of being an RSVP volunteer are both tangible and intangible. Volunteers can see the results of their work whether helping a child to read as part of the Rock & Read program; mediating Small Claims to resolve disputes before going before a judge; delivering meals to homebound elderly, serving as guides for county redsidents when coming to the Courthouse; or installing emergency response systems for homebound elderly. Volunteers will meet new people, have a creative outlet for themselves while helping someone in need, and share a sense of community involvement. Supplemental insurance is also provided by ESI to volunteers performing their volunteer assignments. How does someone sign up for RSVP? Call the Elder Services, Inc. RSVP Division Director at 356-5218 to schedule an appointment. RSVP coordinators are available in Iowa City, West Liberty, and Burlington. ELDER SERVICES, INC. NUTRITION SERVICES What is the Nutrition Program? The Nutrition Program provides nutritious meals at congregate dining sites or through Meals on Wheels delivery to homebound seniors. All meals meet one-third of the daily recommended intake established by the American Dietetic Association. What is Meals on Wheels? Meals on Wheels is the popular name given to the delivery of meals to homebound seniors. Hot daily meal delivery is available to clients living in Iowa City, Coralville, and Solon. Rural clients in Cedar, Iowa, Johnson, and Washington counties receive delivery of their selected frozen or shelf-stable meals once every other week. What is Congregate Dining? Congregate dining recreates the dining experience of good food shared by good friends. The socialization is as important a part of the program as the nutritious meal. Are Special Diet meals available? Four special diets are available through both congregate dining and hot Meals on Wheels: 1) no concentrated sweets (for diabetics); 2) bland/soft; 3) no added salt; 4) low cholesterol. Shelf-stable meals are available in low sodium and diabetic choices. What are the Benefits of Participating in Nutrition Services? Almost any senior can benefit from either the increased nutrition or the socialization. Poor nutrition is a major factor in frequent hospitalization of seniors, slower recovery, and early institutionalization. Does the Nutrition Program operate everyday? Unfortunately, no. All participants of either the congregate dining or the Meals on Wheels program are informed of their days of operation and alternatives. Does the Nutrition Program offer more than one meal per day? Breakfast Bags arc available to Meals on Wheels clients containing thc ingredients for eight nutritious meals including cereal, cereal bars, milk, bread, margarine, juice and a variety of fresh fruit. Liquid Meal Supplements are also available in French Vanilla, Classic Chocolate, and Orange. Is there a charge for the Nutrition Program? The suggested client donation per meal for congregate dining is $2.50, for Meals on Wheels is $2.75. The actual cost of the meal is higher; all non-eligible diners will be asked to pay the full cost. What if someone can't pay for services? All contributions are based on a client's ability to pay. Some clients pay less; some generously pay more. In addition to client donations, the two major £unders ofther Nutrition Program are the Heritage Area Agency on Aging and the United Way of Johnson County. What is the eligibility requirement for Congregate Dining? Anyone can attend a congregate dining site - those under 60 years of age will be asked to contribute $3.50 for the meal. Sites are available in Coralville, Hills, Iowa City, North Liberty, and Solon. Days of operation may vary. Ail first-time participants must fill out a NAPIS form required by the federal government. What. is the eligibility requirement for Meals on Wheels? In addition to being over 60 years of age and a resident of Cedar, Iowa, Johnson, and Washington County, a recipient of a subsidized meal must have two or more limitations in activities of daily living that impair their ability to safely prepare and consume meals on their own. An assessment will be performed at the client's home by an ESI Case Manager. All first-time participants must fill out a NAPIS fomt required by the federal government. Meal delivery may also be arranged on a private-pay basis. Who delivers Meals on Wheels? In-town meal delivery is most often done by a caring volunteer who has been screened by the ESI volunteer coordinator. Rural delivery is done by a paid driver who has been investigated and bonded. How does someone sign up for services? Congregate dining sites require no pre-registration -just stop by and join in! To sign up for Meals on Wheels, call Elder Services, Inc. at 338-0515. ELDER SERVICES, INC. GERIATRIC CARE SERVICES What is Geriatric Care Services? Geriatric Care Services is the frontline of support to the flail and vulnerable elderly to help them stay independent in their own homes. Members of the Geriatric Care Services Team are responsible for providing answers to seniors or family caregivers when the question is "I don't know what ! (she)(he) need(s). Can you help?" How does Geriatric Care Services work? One on one with the client regarding either short or long-term client needs. A Geriatric Care Services team member meets face-to-face with an elderly client and possibly their caregiver, in the client's home. If desired, the specially-trained Geriatric Assessment & Intervention Specialist will perform an initial assessment using nationally-recognized medical and social model tools (I-OASIS and CMPFE) and prepare care recommendations or Care Coordination Plan based on the assessment and the client's requests. Long-term needs requiting continued follow-up will be addressed by Geriatric Care Services in conjunction with Case Management Facilitation's multidisciplinary county-wide team to ensure the highest quality and most comprehensive care. Clients receiving Case Management Facilitation Services are required to sign a Release of Information form. What's in a Care Coordination Plan? Plans are based on the individual needs of the client to remain safely in their own home. Service needs may be single or multiple; needs may be one-time, short-term, or long- tenn. Frequent services include, but are not limited, to the following: Meals on Wheels, meal preparation and housecleaning, chore services such as lawn mowing or snow removal, emergency response systems, bathing & dressing assistance, medication management, assistive devices, legal assistance, dementia diagnosis and exercises, and caregiver support including respite and adult day care. Does the ESI Geriatric Care Services team perform these services? The team member coordinates the care by accessing experienced providers to perform the services. Does the client have any control over the plan or choice of services or vendors? While the Geriatric Services team member coordinates services, client choice is paramount, as with all Elder Services, Inc programs. Elder Services, Inc. is a Consumer Directed Attendant Care Provider which means they provide services under the direction of the client. Choice of vendors, as well as time and day of service, is offered to the client if choice is available from vendors of the needed services. Is there a charge for Geriatric Care Services? At this time, there is no charge for the initial assessment done by a team member, and no charge for the continued follow-up, if required. However, there may be a charge for services. What if a client can't pay for services? The Geriatric team member will work with Case Management Facilitation to access various federal, state, and local government funds. ORcn Elderly Waiver and Senior Living Program funds can be accessed assuming the client and thc service fit both thc qualification and guideline requirements established by the government. What is the eligibility requirement for Geriatric Care Services? Any individual, age 60 or older, is eligible for Geriatric Services if they live in one of the following counties served by Elder Services, Inc- Cedar, Iowa, Johnson, Washington. Elders living in other counties should contact their local Area Agency on Aging for the service provider nearest them. How does someone sign up for services? Just by calling Elder Services, Inc. at 338-0515. ELDER SERVICES, INC. CASE MANAGEMENT FACILITATION What is Case Management Facilitation? ESI's Case Management Facilitation is the local implementation of the state-wide Case Management Program for the Frail Elderly whose goal is to help Iowa's frail elders stay independent in their own homes and avoid premature institutionalization. It is a multidisciplinary approach to providing community-based services. Case Management Facilitation works in conjunction with and in support o£ Geriatric Care Services to provide the highest level o£care to clients. How does Case Management Facilitation work? Case Management Facilitation works as a behind-the-scenes advocate for ESI clients providing oversight, quality control, training for case managers, and access to special funding, such as Medicaid Waiver. ESI is the lead organization to coordinate Case Management Services in a four county area. Each county has its own multidisciplinary team of all major service providers both for-profit and non-profit coordinated by ESI at the local level. ESI has identified three areas of client needs requiring specialists: Memory Loss & Alzheimer's Case Management, Legal Case Management, and Caregiver Support. What does a Memory Loss & AIzheimer's Case Manager do? A Memory Loss & Alzheimer's Case Manager aids families or friends, and Case Managers, in dete,t~tining the difference between an individual's simple temporary memory loss and potentially life-threatening memory loss due to dementia or Alzheimer's. The Memory Loss Case Manager can provide this service in the senior's home. Upon determination, the Memory Loss Case Manager will work with other case managers to link with services necessary to keep the senior living safely in their own home, or transition to an institution. How do you know if memory loss is temporary or an indication of a disease? The ten warning signs for memory loss as indication ora disease are: 1. Memory loss that is affecting normal activities, 2. Difficulty performing familiar tasks, 3. Problems with language, 4. Disorientation of time and place, 5. Poor judgment, 6. Problems with abstract thinking, 7. Misplacing things, 8. Change in mood or behavior, 9. Changes in personality, 10. Loss of initiative. What does a Legal Case Manager do? A Legal Case Manager provides information and referral on legal problems of seniors to the senior or family, or the Case Manager. An elder law attorney is on retainer with the Heritage Area Agency on Agency to support the Legal Case Manager. What legal problems can a Legal Case Manager address? Power-of-attorney, both healthcare & financial Wills and Living Wills Dependent Adult Abuse Landlord-tenant issues Bank foreclosure on home Identity theft and Financial scams Credit card debt and repayment plans Estate recovery related to Medicaid status Is there a charge for Case Management? ESI does not currently offer private-pay Case Management. The statewide Case Management Program for the Frail Elderly program (CMPFE) has no charge for Case Management, and no charge for the continued follow-up if required. However, there may be a charge for services. What if a client can't pay for services? The Case Manager will work with various federal, state, and local government agencies to determine a client's eligibility for funding assistance. Often Elderly Waiver and Settlor Living Program funds can be accessed assuming the client and the service fit both the qualification and guideline requirements established by the government. What is the eligibility requirement for Case Management? Any individual, age 60 or older, is eligible for Case Management if they sign the Release of Information form and live in one of the following counties served by Elder Services, Inc: Cedar, Iowa, Johnson, Washington. Elders living in other counties should contact their local Area Agency on Aging for the service provider nearest them. What is the eligibility requirement for Private-Pay Case Management? When available, private-pay Case Management will be offered to any individual living at home or in a nursing home with a need for enhanced care coordination and supervision. How does someone sign up for services? Just by calling Elder Services, Inc. at 338-0515. ELDER SER VICES, INC. CAREGIVER SUPPORT SERVICES What is Caregiver Support? Caregiver Support is direct counseling and education services to family, adult children or spouse, or friend caregivers of older adults. How does Caregiver Support work? Anyone can call the toll-free number 1-866-432-4324 whether they need help now or are planning for the future. The Family Caregiver Support Program Information and Assistance Specialist at the Heritage Area Agency on Aging will listen to the details of the situation and provide information personalized to those needs - and a referral to a Family Caregiver Counseling Specialist at Elder Services, Inc. if appropriate. What can a Family Caregiver Support Program Information and Assistance Specialist provide? The Information and Assistance Specialist provides information based on the phone call. The resource database of services covers a seven county area. Services may include, but are not limited to, the following: health care, nutrition and meals, transportation and socialization, financial and legal assistance, respite or adult daycare, emergency response systems and medication reminders, and referral to a Counseling Specialist. What can a Family Caregiver Support Program Counseling Specialist provide? The Counseling Specialist, a licensed social worker, provides support to the caregiver first by talking to them about their particular situation. A key component of this service is recognition of the emotional aspects of being a caregiver, as well as the 24 hours a day, 7 days a week time commitment. The Counseling Specialist provides support to the caregiver by assisting them to identify solutions to their unique caregiving needs and challenges. Not only does the Counseling Specialist provide information about a loved one's disease and disease progression, but helps the caregiver assess their own strengths and challenges as a caregiver, validates their feelings, locates services and support groups, and helps the caregiver to enhance their communication with the elder, other family members, and the medical community. Is all counseling done on a one-on-one basis? The Counseling Specialist schedules appointments at the time and place most convenient to the caregiver requesting support. Initial meetings are most often one-on-one. A family meeting could be organized to identify issues and options using the Counseling Specialist as an expert resource and mediator. In addition, Elder Services, lnc offers a 5 week training class, "Taking Care of You: Powerful Tools for Caregivers", and a 5 week support group, Coping with the Losses and Grief of Dementia: a New Dimension of Caregiving." What type of Caregiver could benefit from working with a Counseling Specialist? Almost any caregiver, whether new to the role, in a crisis situation, or in the planning process for future of the care recipient. The Counseling Specialist typically works with three types of caregivers: I) those providing "hands-on" care, 2) a spouse or child who has just placed the care recipient in an institution, 3) adult children who are doing proactive planning for the future. Other caregivers may also benefit and could be referred by the Information and Assistance Specialist. Is there a charge for Caregiver Support? There is no charge - it is a free, confidential service. However, there may be a charge for services suggested, such as respite care or adult daycare. What if a caregiver or the care recipient can't pay for services? The Caregiver Support Specialist will refer to a Case Manager who ~vill work with various federal, state, and local government agencies to find resources. Often Elderly Waiver and Senior Living Program funds can be accessed assuming the client and the service fit both the qualification and guideline requirements established by the government. What is the eligibility requirement for Caregiver Support? Anyone can call the Information and Assistance Specialist at 1-866-432-4324, family caregivers, seniors, friends, - whether they need help now or are planning for the future. For information on the educational support groups, contact Elder services, Inc. at 319-338-0515. Either the caregiver or the care recipient must reside in one of the seven counties served by Elder Services, Inc. (Benton, Cedar, Iowa, Johnson, Jones, Linn, Washington), and be over 60 years of age. How does someone sign up for services? Just by calling Elder Services, Inc. at 338-0515. Eider Services, Inc. r Board ~ ! ! ! &Special Pro~ects ,) Ge~iatdcServices JudyWilriarns Team Leader Fiscal Manager As of: 4/2004 ELDER SER VICES, INC. HOME ASSISTANCE What is Home Assistance? Home Assistance is the provision of a variety of non-medical services allowing the senior to remain safely and independently in their own home. It is primarily a fee-for-service program with clients paying an hourly rate for work done in their homes. How does Home Assistance work? The Home Assistance Manager responds to either client requests for service or to requests from a Case Manager. Home assistance workers perform a variety of tasks and services. Service needs may be for one hour or an entire day; needs may be one-time, short-term, or long-term. Services may include, but are not limited to, the following: light housekeeping, laundry and linen changing, grocery shopping and meal preparation, lawn work and snow removal, spring house cleaning and preparing the house for winter, companionship and conversation, incidental transportation and entertainment escort, medication reminders, respite care. Are workers trained and insured? Yes, all workers are trained, bonded, and insured. A full background investigation is completed along with verification of work history and references. In addition, Elder Services, Inc. is the employer of record all home assistance workers; ESI assumes all responsibility for taxes, worker's compensation, benefits, etc. What is the cost for Home Assistance services? All services are provided at a rate of $16.00 per hour, with a one hour minimum, and half-hour increments after that. What if a caregiver or the elder can't pay for services? The Home Assistance Manager will refer to a Case Manager who will work with various federal, state, and local government agencies to find resources, if available. A special fund is currently available in Iowa County. What is the eligibility requirement for Home Assistance? Services are available to residents of Jotmson & Iowa County over 60 years of age, or those who are disabled. How does someone sign up for services or purchase gift certificates for service? Just by calling Elder Services, Inc. at 338-0515. MINUTES PRELIMINARY/DRAFT ~ DEER TASK FORCE MEETiNG October 12, 2004 CITY MANAGER'S CONFERENCE ROOM - CITY HALL MEMBERS PRESENT: Jan Ashman, Linda Dykstra, Pat Farrant, Harold Goff, Martin Jones, Pete Sidwell MEMBERS ABSENT: None. STAFF PRESENT: Sue Dulek, Kathi Johansen OTHERS: Vanessa Miller (Press-Citizen), Tim Thompson (DNR) CALL TO ORDER Johansen called the meeting to order at 5:45 p.m.. RECOMMENDATIONS TO COUNCIL Appoint Alan Nagel (At-Large) and Peter Jochimsen (Hunter) for terms ending March 15, 2007. MEETING ON SEPTEMBER 28~ 2004 Dulek explained to the Task Force that the notice for the meeting on 9/28/04 was not properly posted. As a result, that meeting was not an official meeting and all action taken during the meeting is void. Draft minutes will be distributed and should be accepted as correspondence and will form part of the Task Force records. SELECTION OF TASK FORCE CHAIRPERSON It was moved and seconded that Pat Farrant serve as chair for 2004-2005 and the motion passed unanimously. MEMBERSHIPS Task Force members reviewed and discussed applications submitted by Alan Nagle and Peter Jochimsen. It was moved and seconded to recommend Alan Nagle for the At-Large position and Peter Jochimson for the position of Hunter. Motion passed unanimously. Initially, Jochimsen applied for the At-Large position but upon review of his experience it was suggested that he be considered for the position of Hunter. Pending Nagle and Jochimsen's appointments by the City Council, one vacancy remains. Task Force members will continue to solicit applicants to fill the position of Biologist/Scientist. REVIEW OF 2003-2004 DATA Members reviewed the deer vehicle accident data for 2003 and 2004. Ashman pointed out how helpful this information is to the task force and would like to see it continue. Mapping is very helpful in visualizing where the largest number of accidents occur. REVIEW OF WHITE BUFFALO'S SUMMARY REPORT White Buffalo's 2003-2004 Summary Report was reviewed which brought up discussion of a shoot this winter. DeNicola's letter to the City Manager stated that taking into account the most recent reproductive data from the Iowa City deer herd, it is clear that it would be most cost effective to implement annual reduction efforts, versus culling every other year. Thompson provided the Task Force with a population modeling prepared by Willie Suchy, Wildlife Biologist, IDNR. Thompson mentioned that the doe population is too high. If a shoot is approved for this winter, Thompson suggested that White Buffalo concentrate on removing more does than bucks. Thompson also mentioned a January shoot might be best. Colder weather in January will draw deer to the bait sites. Goff agreed and mentioned perhaps when White Buffalo shot in November it was too early with leaves still being on the trees and acorns still available for deer consumption. Ashman asked if Chronic Wasting Disease was an issue. Thompson replied it has not been detected in Iowa. The method of contraception was raised. Farrant said this may be an option in a small area. White Buffalo is currently doing research on this in Cleveland and New Jersey. It may be something we can do in the future. This discussion will be continued. Ashman raised the concern of poaching. Goff mentioned two of the reasons people would poach is for trophy hunting or vigilantism. This raised the concern about illegal discharge of firearms or shots being fired within the City limits. Jones asked Johansen to contact the Police Department to see if a report is available containing this type of complaint. Jones mentioned it would be helpful to have at least the last three years to compare to see if these are areas of interest to the Task Force. Johansen will see if such a report of available. If so, discussion will continue at the next meeting. The question of deer crossing signs along 1-80 was raised. Task Force members would like to see seasonal signs or permanent signs installed. Thompson mentioned if there are too many signs people tend not to notice any of them. Members will observe this area for signage and continue the discussion at the next meeting. UNIVERSITY OF IOWA The University of Iowa involvement in sharpshooting was discussed. Farrant reported to task force members that on October 4, 2004 a meeting was held with City Manager, Steve Atkins, Tony DeNicola of White Buffalo and University of Iowa representatives Rod Lehnertz, Don Guckert, and Larry Wilson. Farrant and Johansen were also in attendance. The purpose of this meeting was to discuss the possibility of gaining access to University property for sharpshooting this winter providing a shoot is deemed necessary by the Deer Task Force, the DNR and then approved by the City Council. Comparing previous data with that to White Buffalo's reduction efforts, DeNicola feels it is clear that the Iowa City area including University property is still experiencing conflicts of deer overpopulation. The Task Force will wait for a reply from the University. Discussion will continue at the next meeting. OTHER: Johansen gave Task Force members two handouts. A letter from Council member Bob Elliott to Joe Wilkinson and an e-mail from Bradley Freidhof, Naturalist, Johnson County Conservation Board regarding an educational program entitled "Whitetail Deer: Treasure, Trophy or Trouble?" These items will be placed on the agenda for discussion at the next task force meeting. NEXT MEETING October 27, 2004 - City Hall Lobby Conference Room - 5:30 P.M. ADJOURNMENT Meeting adjourned at 7:35 p.m. Minutes submitted by Kathi Johansen Deer Management Task Force Attendance Record 2004 10/12 10/27 J. Ashman X L. Dykstra X P. Farrant X H. Goff X M. Jones X P. Sidwell X Key: X = Present 0 - Absent O/E Absent/Excused NM = No Meeting ..... Not a Member