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HomeMy WebLinkAbout1998-06-16 Info PacketCITY COUNCIL INFORMATION PACKET May 29, 1998 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Memorandum from City Manager: Memorandum from City Manager: packets only] Budget/Purchase of City Vehicles Comprehensive Plan/Action Plan for FY99 [plan in Council Memorandum from City Manager: Pending Development Issues Letter from City Manager to Ed Hartin (USDA): Sharpshooting Request Letter from City Manager to Robert Burns: Allocation of CDBG and HOME Funds Memorandum from Planning and Community Development Assistant Director: Reconstruction of Downtown Transit Interchange Memorandum from Planning and Community Development Assistant Director: Property Acquisition for Iowa Avenue Multi-Use Parking Facility Memorandum from Terri Miller (Senior Center Commission): Senior Center Commission Recommendations Related to the Construction and Use of the Iowa Avenue Multi-Use Parking Facility Memorandum from JCCOG Traffic Engineering Planner and JCCOG Assistant Transportation Planner: Downtown Signage for Bicycles, Skateboards, and Rollerblades Memorandum from Economic Development Coordinator: Availability of Partial Property Tax Exemption for the Staib Project Letter from Paul Hoffey (PCRB): Community Forum Letter from Osha Gray Davidson to Mayor Lehman: Mayor's Blue Ribbon Task Force Iowa City Police Activity Reports - Taylor, Broadway, and Cross Park Memorandum from Police Officer Kevin Berg to Police Chief: March 1998 Community Relations Events Release: Market Music Agenda: May 28 Johnson County Board of Supervisors Memorandum from JCCOG Solid Waste Planner to City Manager: Iowa City Curbside Recycling Program Changes IJune 15 7:00p I June 16 7:00p I June 17 9:00a - 11:00a IJuly 3 July 6 7:00p July 7 7:00p IJuly 8 4:00p IJuly 9 8:00a - 11:00a City Council Meeting Schedule and Tentative ~fork Session Agendas May 29, 199 MondayI COUNCIL WORK SESSION Council Chambers 7:00p Joint Meeting with Housing and Community Development Commission Housing Market Analysis 7:30p Agenda pending FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Police Issues, Iowa Jet Service INDEPENDENCE DAY OBSERVATION - CITY OFFICES CLOSED SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Joint Meeting with Johnson County/City of Coralville/School Board SPECIAL FORMAL COUNCIL MEETING Executive Session Evaluations TuesdayI Council Chambers WednesdayI Council Chambers FridayI MondayJ Council Chambers TuesdayI Council Chambers ~'ednesdayI Council Chambers ThursdayI Council Chambers Hickory Hill West Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Parks Maintenance Building Party Ordinance FUTURE WORK SESSION ITEMS Landfill Master Plan Sanitary Sewer Repair - New Policy Update Transit Interchange Water Project Update Entrance Overlay Zone Meeting dates/times subject to change City of Iowa City MEMORANDUM Date: To: From: Re: May 28, 1998 City Council City Manager BudgetJPurchase of City Vehicles From time to time I review our budget spending history/pattern associated with routine purchases in order to determine what may be our future financial commitments to these types of items. The purchase of replacement vehicles, notably trucks and police squad cars, is a major recurring expense. I thought it would be interesting to note that the cost of some of this equipment is growing faster than inflation which is generally the targeted goal we have for our budgetary increases. It simply means that for certain select items a disproportionate share of available funds based upon the effects of private market forces, directs our budget. This information is intended to be for your information only, but does represent one of the difficulties we have in annual budget balancing, given the controls imposed upon us by the state government while attempting to fulfill our community service needs through purchases in the private market. CPI-W Inflation Index Year 3.0% (est.) FY98 2.1% FY97 2.8% FY96 3.1% FY95 2.4% FY94 2.8% FY93 3.0% FY92 4.5% FY91 4.9% FY90 Squad Cars $20419 20 223 19 396 18 083 15 547 13 580 13 267 12 747 13 461 Compact Cars Compact (Pool) Pickup Trucks $12,009 $12,660 11,976 12,200 no purchases no purchases 12,623 11,654 11,562 11,628 no purchases 11,384 9,632 10,358 9,684 10,386 9,246 10,257 Inflation for the period of FY90 through FY98 was 28.6%. The per unit cost for a squad car rose 51.7% from FY90 to FY98, a compact car rose 29.9% from FY90 to FY98, and a compact pickup truck rose 23.4% from FY90 to FY98. cc: Chuck Schmadeke Don Yucuis jw/mem/sa.cars2.doc City of Iowa City MEMORANDUM Date: To: From: Re: May 29, 1998 City Council City Manager Comprehensive Plan/Action Plan for FY99 Attached is a document that was prepared by our Department of Planning and Community Development and in cooperation with all other City operating departments. What we have tried to do with this document is to identify goals/objectives of our comprehensive plan and tie those goals directly to specific work program elements of our operating departments. This will allow us to measure our efforts in the implementation of the comprehensive plan against the actual work product of the operating departments. Hopefully, upon your review you will get a feel for the activities of the operating departments and how we will work to fulfill the goals and objectives you have identified in the City's comprehensive plan. Attachment cc: Department Directors jw/mem/sa.-cornpLdoc Beyond 2000 Action Plan for FY99 April 1998 CITY OF I0 WA CITY Iowa City: Beyond 2000 Action Plan - FY99 Cooperative Efforts · Cooperate in devising ways in which citizens of Iowa City can be informed about local issues and be active participants in setting the community's agenda Evaluate the effectiveness of communications through neighborhood associations (PCD) 2. Use local government cable channel and the Internet for meeting agendas and notices (Cable; all departments) 3. Develop a Web page for the department (PCD; Library) 4. Install library kiosk in Sycamore Mall (Library) 5 Continue to work with the Johnson County Community Network to offer local information electronically (Library) 6. Offer opportunities to learn about the Internet as an information source and promote use of the internet access stations (Library) 7. Place the department's year-end report on the WWW site (Police) 8. Provide training and information for community rnembers on issues related to aging, including the aging process and employment issues (Senior Center) 9. Promote the City's "Good Neighbor Policy" for development projects (PCD; HIS; City Clerk) , Support opportunities for residents, government, and local organizations to work together 1. Hold focus groups on library expansion project (Library) 2. Use Ad Hoc committees, existing advisory groups, and town meetings to solicit participant input on programming and operational decisions (Senior Center) 3. Develop joint projects with the Johnson County Historical Society (Library) 4. Construm the following joint capital projects (Public Works; Parks and Recreation): ,, Mercer Park Aquatic Center Expansion- City of iowa City and citizens' action group · Animal Shelter Improvements - City of Iowa City and City of Coralville · South Site Soccer Fields- City of Iowa City and Iowa City Kickers · Pedestrian/Bicycle Bridge on Iowa River dam City of Iowa City and City of Coralville · Further enhance a metropolitan transportation planning process that is open to community input and addresses all forms of transportation 1 Address the issue of a single transit authority for the urbanized area (JCCOG) Encourage and support collaborative efforts among government, business, community organizations, and the University of Iowa Cooperate with the University of Iowa, Johnson County, and neighboring communities to address land use issues of mutual concern, especially the planned development of contiguous areas 1. Pursue a 28-E agreement with Johnson County, Coralville, North Liberty and Tiffin to establish a metropolitan growth boundary for Johnson County (PCD) Foster creative partnerships with neighborhood associations, businesses, schools, governmental agencies, and other organizations in parkland and program development 1. Renew agreement with the Iowa City Community School District for joint use of the Mercer Park Aquatic Center (Parks & Recreation) 2. Continue 28E Agreement with ICCSD for reciprocal use of facilities (Parks & Recreation) 3. Continue to work with the Neighborhood Associations on parkland acquisition and development (Parks and Recreation; PCD) 4. Continue to work with various groups to enhance and expand the Adopt-A-Park program (Parks & Recreation) Art, Culture, and Human Development Provide additional and improved public spaces for arts, velopment programs. culture and human de- 1. Schedule a bond referendum for' expansion of the library and construction of a cultural center (Library; PCD) 2, Include the library expansion/cultural center in the FY99 Capital Improvements Program (City Manager) 3. Develop the ICN room in the public library- FY99 CIP (Library) 4. Develop and implement a plan to refurbish the Senior Center Lobby that will preserve the historic features of the building and create a comfortable and inviting environment for participants (Senior Center) Elected officials will consider human development factors when making decisions. Promote arts, culture, and human development in the community. Add one or' more items to Iowa City's Public Art inventory (PCD; Parks and Recreation ) 2. Allocate $100,000 for the Public Art pro§ram in FY2000 (City Manager) Promote use of the library through a media campaign (Library) Offer programs and services that meet the needs of all citizens. I Install three remote book returns (Library) 2. Allocate $7,500 for community events (City Manager) Utilize ~nformation obtained from the Senior Center county-wide survey to enrich all programming (Senior Center) 4. Enhance accessibility by completing facility irnprovements to doors and signage Investigate the possibility of redesigning the Senior Center restrooms to promote ADA compliance and participant comfort (Senior Center) 5. Initialize steps toward a leadership role in the planning and implementation of a county-- wide senior fair (Senior Center) Document and preserve our cultural heritage~ Adopt a neighborhood conservation district (PCD) Complete the Longfellow neighborhood historic district survey (PCD) Consider adoption of the Uniform Code for Building conservation (PCD; HIS) Continue the survey of the Northside/Goosetown to identify potential historic districts (PCD) Update the Historic Preservation Commission publications (PCD) Stabilize the Montgomery Butler House (PCD) Produce eight programs in the Iowa City biography series "One of a Kind" (Library) Continue to identify structures subject to Historic Preservation Review as early as possible in the permitting process to reduce delays in the processing of permits (HIS) 2. 3 4 5 6. 7 8 · Preserve and protect the human rights of all the people of Iowa City. 1 Offer a series of programs focusing on human rights that are free and open to the public (Senior Center; Human Rights). 2. Hold public forums to educate Iowa Citians on issues relating to discrimination and the law (Human Rights). 3. Provide periodic human rights sensitivity training for City employees (Personnel/Human Rights). 4. Make available to members of the public as well as schools, businesses, churches, and any entity that requests it, information relating to human rights and discrimination (Human Rights). Economic Well-Being Diversify and increase the property tax base by (1) encouraging the retention and expansion of existing industry and (2) attracting industries that have growth potential and are compatible with existing businesses. increase employment opportunities consistent with the available labor force. 1 Work with the Iowa City Area Development Group, the Iowa City Area Chamber of Commerce, and the Workforce Development Center Region 10 Advisory Board to identify labor needs of local employers and matching those needs with the skills of local employees (PCD) 2, Provide training and information for cornmunity members on issues related to aging, including the aging process and employment issues (Senior Center) · Provide and protect areas suitable for future industrial and commercial development. 1. Facilitate development of the north 54 acres of the airport property for' commercial and/or industrial development (PCD; City Manager: Airport Manager) 2. Complete the Scott Boulevard Trunk Sewer Project to the Scott-Six Industrial Park (Public Works) 3. Extend Southgate Avenue to Gilbert Street, opening additional area for commercial development (Public Works) 4. Identify industrial land opportunities and take the appropriate measures to preserve that land for future industrial development (PCD) · Cooperate with local and regional organizations to promote economic development within Iowa City. · Improve the environmental and economic health of the community through the efficient use of resources, 1, Complete implementation of Phase I and begin Phase II of the Downtown Streetscape Plan (PCD; Public Works; Parks & Recreation) 2. Work with downtown businesses on recycling strategies (JCCOG) 3. Create a new destination point in downtown Iowa City---library/cultural center project (PCD; Library) 4, Begin construction of the next downtown parking facility (PCD; Parking & 'Transit) · Consider financial incentives and programs to facilitate achieving the above goals. 1. Review development codes and processes to streamline the development process (PCD; HIS) 2. Evaluate establishing a small business revolving loan fund using CDBG funds/PCD) 3. Study the feasibility of creating a small business incubator (PCD) Environmental Protection Promote public education of environmental protection issues. 1. The Development Regulations Specialist will continue to work with representatives of DNR, the Soil Conservation Service, Environmental Advocates, and others to provide builders and developers with information regarding environmentally friendly development practices (HIS). · Support acquisition and management of watersheds, floodplains, wetlands and greenways. 1. Continue efforts to implement bicycle trails incorporated with stream corridors: Iowa River Corridor Trail. Willow Creek Trail (JCCOG) 2. Reevaluate Flood Plain Management ordinance (PCD) 3. Complete 2.5 miles of the Iowa River Corridor' Trail (JCCOG) Protect the water quality of storm water runoff, landfill leachate and waste water effluent. 1. Increase inspection of active construction projects to determine if original erosion control measures are properly maintained (HIS) 2. Complete landfill cell construction project (Public Works) 3. Continue groundwater monitoring project at the landfi!! (Public Works) 4. Continue landfill projects including acquisition of land, construction of lift station and leachate remediation (Public Works) 5. Complete the sewer project connecting the North Plant and the South Plant Reduce the use of toxic chemicals, particularly lawn pesticides. Reduce the volume of material going into the Iowa City landfill. 1. Continue the Iowa City landfill grant program (JCCOG) 2. Continue efforts toward implementation of a ban on certain paper products from the Iowa City Landfill (JCCOG) 3. Continue implementation of waste shingle program (JCCOG) · Provide for the safe and effective disposal of hazardous wastes. !. Continue efforts toward establishment of a permanent household hazardous waste collection facility (JCCOG) · Maintain the integrity of scenic and historic vistas, control offensive noises, and promote unobtrusive lighting and signs. 1. Reevaluate lighting performance standards for glare and implement ordinance amendments if necessary (PCD) Pursue identification and preservation of environmentally sensitive areas, 1. Implement Neighborhood Open Space and Sensitive Areas Ordinances during development review process (PCD; HIS; Public Works) 2. Educate developers and staff members in the various aspects of the Sensitive Areas Ordinance to reduce conflict in its enforcement (HIS) Housing Provide housing opportunities for households of all sizes, incomes, ages, and special needs. 1. Provide low income families with horne ownership opportunities through the Iowa City Housing Authority Home Owner Programs (HIS) 2. Develop an affordable housing plan to reinvest the revenues from the Housing Authority's sale of Broadway Apartments (HIS) 3. Seek funding from City, State and Federal governments to complement the Housing Authority funds in the development of low income housing opportunities (HIS) 4. Consider an affordable housing funding pool funded through City HOME funds and the general fund, providing for the building of equity and the maintenance of affordability (PCD) 5. Consider the use of general obligation bond funding for assistance in the permanent financing of 20 rental housing units (PCD) 6. Work with local financial institutions to enable at least ten households to receive combination mortgage and rehabilitation loans (PCD) 7. Establish the First Horne program to enable at least twenty households to receive downpayment assistance for home purchase based on $2,500 per loan (PCD) 8. Establish a Community Housing Linked Deposit program to assist in 25 construction loans for affordable housing units (PCD) 9. Expand the City's housing rehabilitation program through a request for state HOME funds to assist ten households (PCD) 10. Require pre-development meetings; incorporate checklists for development review; and amend the Zoning Ordinance such that i~ina! subdivision plats require only City Council approval (PCD) 11. Begin review of development codes to ensure that the codes do not act as an irnpediment to providing affordable housing (PCD; HIS) 12. Amend the Zoning Ordinance to allow density bonuses for affordable housing (PCD) Encourage neighborhoods that support the principle of diversity of housing types and households, and provide for interaction among neighbors. 1. Amend the zoning and subdivision regulations to allow for the neighborhood concept described in the Comprehensive Plan (PCD) 2. Amend the Zoning Ordinance to encourage smaller lot sizes and a minimum lot width of less than 45 feet (PCD) 3. Consider reduction in residential street pavement widths to 26 feet and allow flexible front yard setbacks (PCD) 4. Hire a consultant to develop neo-traditional design elements and assist the staff in developing a traditional neighborhood development ordinance (PCD) Preserve the integrity of existing neighborhoods and the historic nature of older neighborhoods. 1. Consider a conservation district on Governor Street south of Burlington Street (PCD) · Maintain and improve the safety of all housing. 1. Continue education and training of staff members and pursue new public education measures to increase understanding of codes and reduce resistance to compliance (HIS) 2. Continue to adopt nationally accepted codes with few local amendments (HIS) 3. Review and adopt the latest edition of the model building code within 18 months of publication to assure allowance of all safe new construction techniques and products (HIS) Review zoning and annexation of undeveloped areas to plan for the development of sustainable and livable neighborhoods. I Pursue annexation and zoning of properties in the South District consistent with the adopted district plan (PCD). Land Use and Urban Pattern , Define the City's adopted growth area boundary. 1. Incorporate provisions to achieve a visible edge in the land use plan for the Northeast Planning District. (PCD) Contain industrial development in industrial parks on the edge of the community. 1. Complete the South Central District Plan which identifies !and southwest of the airport as appropriate for industrial development (PCD) Focus commercial development in defined commercial centers, including small scale neighborhood commercial centers. Maintain a stron§, accessible downtown that is pedestrian oriented and a cultural, commercial and residential center. Follow through on the Downtown Investment Initiative including a new destination point in the Library expansion/cultural center; the streetscape improvements; and a new downtown parking facility on Iowa Avenue (PCD; City Manager; Parking and Transit; Public Works; Parks and Recreation) Protect the historical and natural environment within the city. Identify and desi9nate conservation overlay zones, specifically in the Governor Street neighborhood (PCD) Use the Peninsula project to dernonstrate the appropriate relationships between development and environmentally sensitive areas (PCD) Foster strong community neighborhoods with a mix of housing, churches, schools, recreation facilities, commercial areas, and historic landmarks. 1. Develop and adopt neighborhood compatibility standards for new infill construction (PCD) '2. Prepare a plan for the Northeast Planning District according to neighborhood design concepts and the Sensitive Areas Ordinance (PCD) 3. In developing new neighborhoods, carefully evaluate the possibility' of alleys considering the cost; the amount of paving vs. the amount of open space; maintenance issues; and the cost to homeowners (PCD' Public Works) Parks, Recreation and Open Space · Make recreational facilities and programs as affordable as possible. 1. Continue to provide a minimum of 50% discounts for low income residents for recreational facilities and programs; review discounts annually (Parks & Recreation) 2. Continue to draw upon volunteer support, corporate sponsors, grants, gifts and donations in order to offer 90% or more of all Senior Center programs free of charge (Senior Center) 3. Promote usage of the Senior Center Scholarship Program by eligible low-income senior citizens who wish to participate in Senior' Center programs that have a participation fee (Senior Center) · Ensure that programs and facilities are accessible to all citizens. 1. Make all shelters and walkways in City Park accessible (Parks & Recreation) 2. Plan for' an accessible trail in Hickory Hill Park (Parks & Recreation) 3. Provide at least one van-accessible space in every parking lot serving a park or recreation facility (Parks & Recreation) 4. Identify groups and individuals with special needs who are currently underserved, and implement programs to serve those identified (Parks & Recreation) · Implement elements of the Neighborhood Open Space Plan. !. Reconvene the Neighborhood Open Space 'Task Force to update the neighborhood open space action plan (Parks & Recreation) 2. Establish a subcomrnittee of the Parks & Recreation Commission and utilize the Neighborhood Open Space Action Plan to address the development of a neighborhood parkland and trails acquisition prograrn (Parks & Recreation) · Enhance and expand indoor and outdoor recreational facilities~ 1. Complete expansion of Mercer Park Aquatic Center by adding a gymnasium complex (Parks & Recreation) 2. Continue development of the soccer' complex -- cornplete irrigation system; playground equipment; parks shelter'; and parking/road improvements (Parks & Recreation) · Improve and maintain municipal parks to meet the needs of neighborhoods and the community. I. Pursue development of a gifts catalog through the Parks & Recreation Foundation (Parks & Recreation) 2. Implement a regionalized maintenance program [i.e. work crews to specific regions within the city] (Parks & Recreation) 3. Update equipment inventory (Parks & Recreation) 4 Encourage Neighborhood Associations to participate in the Adopt-A-Park program (Parks & Recreation: PCD) 5 Work with the Ty'n Cae and Penny Bryn Neighborhood Associations and the Kiwanis Clubs to complete Kiwanis Park (Parks & Recreation; PCD) 6. Plan the future development of Hunters Run Park in cooperation with neighborhood residents (Parks & Recreation; PCD) 7. Work with the Walden Wood Neighborhood Association to cornplete the "Walden Wood Mini-Park" (Parks & Recreation; PCD) 8. Seek REAP grant to assist with the development of the Peninsula and/or Water Plant site (Parks & Recreation) Establish a system of bikeways and trails connecting parks, schools, neighborhoods, and the downtown area. 1. Cornplete 2.5 miles of the Iowa River Corridor Trail (JCCOG) 2. Construct bikeways and trails throughout Iowa City as opportunities become available through the development process (PCD) 3. Construct the Willow Creek Trail segment between Mormon Trek Boulevard and Highway 218 (JCCOG; Public Works) Seek ISTEA funding to assist with future trail projects (JCCOG, Parks & Recreation) Begin plans for the Highway 6 median/sidewalk/drainage project (Public Works; PCD) 5. Create and maintain attractive entrances to Iowa City. 1. 2. Develop building and site design guidelines for entranceways (PCD) Plan for landscaping enhancements on the North Dubuque Street entrance (PCD; Parks and Recreation; Public Works; City Manager) Allocate $100,000 in the FY2000 budget for entranceway enhancement (City Manager'). Enhance the city's urban forest. 1. Work with the Heritage Tree Committee as needed (Parks & Recreation) 2. Continue developmerit of a computerized public tree inventory for trees located on City- owned properties and continue the Iowa City RE-LEAF program (Parks & Recreation) p[,dd,' J tnp!,ar: ~ i 2 Public Safety ~ Encourage support in the community for promoting public safety, 1. Make one contact with a citizen group in an area of our community without any crime prevention program each month (Police) 2. Establish contact persons in other City departments to address problems brought to the attention of the Police Department, but are under the jurisdiction of other City departments (Police) 3. Engage in at least three achvities with other police activities such as traffic enforcement efforts, under-age drinking reduction efforts or other safety issues (Police) 4. Conduct annual training w'ith the University of Iowa confined space rescue team (Fire) Conduct bi-annual fire safety training and education efforts with University of Iowa Hospitals and Clinics for providing hands-on training to hospital personnel (Fire) 6. In cooperation with the American Red Cross, participate in the 3rd Annual "Battery Up Day" distributing free replacement batteries and smoke alarms to 40 homes (Fire) 7 Cooperate with all fire cornpanies in the area to distribute smoke detectors when needed, up to an expenditure of $350 (Fire) 8. Coordinate a City/County-wide home fire exit drill to promote awareness, education, and the necessary skills to get out of a burning building during Fire Prevention Week (Fire) 9. Take a leadership role in promoting childhood injury prevention through the Johnson County SAFE KIDS Coalition. Participate in SAFE KIDS Week at City Park, in the household injury prevention exhibit during the Parade of Homes, and several car seat clinics at local auto dealerships (Fire) 10 Neighborhood officers will attend at least three meetings of the Neighborhood Association in the officer's assigned area (Police) 11. Meet with 15 or more neighborhood groups to determine priorities for the department (Police) · Respond to calls for emergency service as efficiently and effectively as possible, 1. Handle additional calls for service within budget guidelines (Police) 2. Review evidence/property procedures and issue new General Orders for guidance and property control (Police) 3. Review patrol areas to include workload, natural barriers, traffic, community needs to minimize emergency response time (Police) 4. Develop dispatch procedures that assure appropriate tiered notification (within 50 seconds) and response for emergency responders (Fire; Police) 5. Develop procedures that establish a benchmark turnout time of 60 seconds (Fire; Police) Achieve annual certification of all Fire Department personnel in emergency apparatus driving techniques (Fire) 7. Establish procedures for "move-ups" when companies are out-of-district for a period of time due to previous calls, training, or public education activities (Fire) 8. Increase hours devoted to traffic enforcement beyond the level of 1997 (Police) Ensure safe fire equipment access. 1. Review site plans for proposed developments for fire equipment access and safe subdivision circulation patterns (Fire; PCD) 2. Periodically attend Neighborhood Association meetings to discuss and locate problem traffic areas (Police: Fire; JCCOG) 3. Take a fire lane ordinance to City Council for action (Police; Fire) Continue to emphasize crime prevention in the mission of the Police Department. 1. Publish a monthly crime prevention newsletter (Police) 2. Provide at least one officer for downtown patrol at a level of 95% (Police) 3. Train at least three additional officers for gang recognition (Police) 4. Provide DARE instructors as requested by Iowa City Community Schools (Police) Complete two community surveys relating to department performance (Police) Inspire confidence in the provision of emergency services, 1. Provide training for' one supervisor per year at the Soutl~ern Police Institute (Police) 2. Maintain certifications and recertifications for' Fire Department personnel in CPR, EMT- B, Hazardous Materials Operations and Technician, Confined Space Rescue, and Firefighter II certification (Fire) 3. Maintain support of the Johnson County Hazardous Materials Team with a minimum of 10 Iowa City Fire Department personnel trained to the Technician level (Fire) 4. Conduct annual physical fitness testing for all firefighting personnel twice a year (Fire) Have the Fire Marshal complete ILEA training to enhance investigation and prosecution of arson (Fire) 6 Ensure the health and safety of all fire personnel by scheduling annual physical exams, reviewing and recommending compliance with OSHA and other safety standards, working with the City Safety Training Specialist, and reviewing all accidents and injuries (Fire) 7. Maintain all Fire Department buildings, grounds and equipment (Fire) Continue to maintain the prevention of fire as the primary objective of the Fire Department, 1. Establish an intervention program for use with "at risk" juveniles associated with fire- setting behaviors by July 1, 1998 (Fire) 2. Attempt to identify one class-in-one school in the Iowa City School District willing to pilot test the NFPA injury prevention curriculum, "Risk Watch" (Fire) Prepare a preschool fire education component designed to teach 3 to 5 year olds the difference between good fires and bad fires by January 1, 1999 (Fire) 4. Produce one ad campaign designed to protect the public from arson (Fire: HIS) 5. Fund an advertising campaign in 1998 to increase awareness to local fire safety issues (Fire; HIS) · Actively participate in the enforcement of building and fire codes. 1. Continue occupancy inspections of bars (Police; Fire) 2. Amend and adopt the 1997 Uniform Fire Code (Fire) 3. Perform fire safety inspections on all University of Iowa facilities twice each year and every other year on each commercial occupancy in the city (Fire) 4. Increase training and education of inspectors as budget allows to assure the highest qualified level of staff possible to perform inspections (HIS) 5. Continue to improve communication with Fire Department and HIS personnel to better achieve common goals (HIS; Fire) Plan for the public safety needs of the community. 1. Conduct the Fire Depadment self-assessrnent process (Fire) 2 Begin the development of a strategic plan for fire protection/prevention and emergency service delivery (Fire) F~dc ,,(:[nplan d£,c 1 5 Social Services Promote a community standard of"service to others." 1. Continue to update and diversify Senior volunteer opportunities (Senior Center) 2. Maintain a leadership role in the Volunteer' Administrators Network and assist community volunteers in identifying appropriate venues for personal skills and interests (Senior Center) 3. Continue to support Senior Center programming with existing and new sources of volunteer support. corporate sponsors, grants, gifts and donations (Senior Center) · Encourage a wide array of programs available in all neighborhoods throughout the city. · Ensure an adequate level of financial support for human services programs. 1 Facilitate the FY2000 Joint Human Ser¥ice Agency funding process (JCCOG) Provide appropriate planning and coordination of human services programs. 1. Evaluate the funding of new agencies (JCCOG) Initiate a leadership role by Iowa City government in the provision of human services by an employer. Promote equal accessibility by all persons to all aspects of the community. 1. Review drafts of proposed state legislation and provide input to the appropriate advisory board regarding the State of Iowa Accessibility Regulations which we are mandated to enforce (HIS) 2. Informational brochures about the library will be translated into Spanish and Chinese (Library) Consider human services impacts on matters being discussed by the City Council. Transportation · Accommodate all modes of transportation on the street system. 1. The construction of Captain Irish Parkway and Court Street will include sidewalks to accommodate bicycles and pedestrians (Public Works) 2. Begin capacity analysis on Benton Street, Gilbert, Street, and Dodge Street (JCCOG; Public Works) Encourage walking and bicycling. 1. Complete approximately 2.5 miles of the Iowa River Corridor Trail (JCCOG) · Promote use of public transit. 1. Continue transit on-time performance studies in FY99 (,JCCOG) 2. Update transit capital equipment replacement plan (JCCOG; Parking & Transit) 3. Provide free or reduced cost bus passes to children coming to the Public Library during the summer (Library; Parking & Transit) · Maximize mobility for persons with disabilities. 1 Continue the curb ramp program through FY99 (Public Works) 2. Continue efforts to secure prompt removal of snow and ice frorn all public sidewalks while being sure to provide the required legal notification of violation to respective property owners (HIS) 3. Complete project to make all buses lift-equipped (Parking & 'Transit) 4. Address paratransit issues to provide adequate service to the users in the most cost effective manner (Parking & Transit; JCCOG) 5. Install on-street van accessible handicapped parking spaces (Parking & Transit) · Protect neighborhoods from arterial street traffic, · A downtown parking system that fosters economic growth and vitality, 1, Design the new downtown parking facility as a multi--use structure (JCCOG; Parking & Transit) 2. Increase on-street metered area in the ten block of North Dubuque Street (Parking & Transit) · Ensure the continued vitality of the Iowa City Municipal Airport. 1. Continue with implementation of the Airport Master Plan (Airport Manager) City of Iowa City MEMORANDUM Date: May 26, 1998 To: City Council From: City Manager Re: Pending Development Issues An application submitted by Regina Catholic Education Center for a special exception to expand a religious institution for property located in the Low Density Single-Family Residential (RS-5) zone at 2150 Rochester Avenue. jw/mem/sa-devel.doc May 27,1998 CITY OF I0 WA CITY Ed Hartin State Director for Missouri, Iowa, and Minnesota USDA Wildlife Services 2407 Industrial Drive Columbia, MO 65202 Dear Mr. Hartin: This letter will serve as an official request for the United States Department of Agriculture Wildlife Services Division to initiate field assessments during the summer of 1998 and perform sharpshooting of deer between the period of September 1, 1998, and February 28, 1999, in Iowa City, Iowa. It is my understanding that the USDA will charge the actual costs incurred for the services listed above. The USDA estimates those costs to be approximately $175 per deer. We estimate that 180 deer, including 110 does, will need to be lethally removed next winter. The City of Iowa City will adopt sharpshooter certification requirements similar to those utilized by the State of Illinois Department of Natural Resources. Also, a bill which amends the Iowa State Code to allow the use of lights at night while sharpshooting as part of a deer management program has been approved by the Iowa Legislature and is currently awaiting Governor Branstad's signature. Please call Lisa Handsaker of my office at 356-5010 if you have any questions regarding this request. Sincerely yours, Stephbh J. Atk4rf's City Manager C: City Council Dennis Mitchell Lisa Handsaker Misha Goodman-Herbst 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-$000 · FAX (319) 356-$009 May 20,1998 Robert P. Burns Burns & Burns, L.C., General Partner P. O. Box 1226 Iowa City, Iowa 52244 RE: Walden Hills Senior Housing. Affordable Housing Loan CITY OF I0 WA CITY Dear Mr. Bums: In response to your letter dated May 5, 1998, the Housing and Community Development Commission (HCDC) has a policy for allocating CDBG and HOME funds that become available after the initial allocation through windfall income, project cancellation or additional funding from HUD. Should a proposed project not be able to proceed, the HCDC would make recommendations on the uncommitted funding to the City Council based on their allocation policy. The policy prioritizes the use of uncommitted funding as follows: · Existing projects that did not receive full funding will be considered. · Projects that had submitted applications but did not receive any funding considered. · New proposals would be considered. will be · Funds would go to the Contingency Fund. For any new project to be considered under the allocation policy, the HCDC must publish a notice of funding availability and proceed with a formal application process. This process would be similar to the CDBG and HOME allocation process we just completed last week. It would be a three or four month process to allocate the uncommitted funding. As you can see from the allocation policy, the prioritization of your project for funding would not be high and is unlikely to be successful given all the other projects which ranked higher in the initial allocation process. The most likely source of funds for you this year appears to be the Affordable Housing Funding Pool, should it be adopted by City Council. If you should have any questions about the allocation policy, please feel free to contact Maurice Head, Community Development Coordinator at 356-5244. Sincerely, City Manager CC: City Council Housing and Community Development Commission Maurice I. Head 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-5000 · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: May 26, 1998 To: City Council From: Jeff Davidson, Assistant Director, Dept. of Planning & Community Development Re: Reconstruction of Downtown Transit Interchange In conjunction with your decision to construct the new Downtown Transit Interchange building in the middle of Washington Street, you asked us to investigate the need for traffic calming in this block. We investigated this matter by placing traffic counters the week of May 11, 1998. Our counters recorded an average daily traffic volume of 2,878 vehicles; 2,557 eastbound and 321 westbound. The average speed of all vehicles was 18 miles per hour. The 85th percentlie speed, which is the speed that 85% of all vehicles are going at or less than, was 20 miles per hour. This information confirms our intuition that traffic through the Downtown Transit Interchange is already significantly "calmed". It is not likely that the placement of additional traffic calming devices would slow traffic down much further. I believe the present speed and volume numbers indicate a relatively safe situation for pedestrians in this area. We have no accident information indicating a significant accident experience involving pedestrians in the Downtown Transit Interchange. In fact, I believe your decision to locate the Downtown Transit Interchange information building in the middle of Washington Street will contribute to traffic calming in the area. The center island is a barrier which instinctively causes motorists to slow down. Please let me know if you have any questions regarding this matter. CC; Steve Atkins Joe Fowler Ron Logsden Karin Franklin Chuck Schmadeke David Schoon Im~nem~jd5-19.doc City of Iowa City MEMORANDUM Date: May 27, 1998 To: City Council From: Jeff Davidson Re: Property acquisition for Iowa Avenue Multi-Use Parking Facility I was recently contacted by a member of Ecumenical Towers Board of Directors who stated that he had been informed by a member of the City Council that the City currently controlled the Ecumenical Towers parking lot. This is not yet the case, so I thought I would briefly explain the status of our property acquisition for the Iowa Avenue Multi-Use Parking Facility. There are four parcels of property needed for the Iowa Avenue Multi-Use Parking Facility project. The City already controls one, the Senior Center parking lot. The other three -- The Cottage Bakery, The Harmon Building, and the Ecumenical Towers parking lot --- will need to be acquired according to our standard process used for City public works projects. We are currently getting appraisals done of the three properties~ These appraisals will become the basis for our subsequent negotiations with each property owner. Hopefully we will be able to reach negotiated settlements with each of the property owners. If we are unable to, the City can undertake condemnation proceedings to acquire the property. Under a condemnation the property owner is compensated according to the market value of the property. Representatives of all three pareels of property we need to acquire have preliminarily indicated that they are willing to work with us in these acquisitions. Each party has concerns about the project and we will be taking those concerns into consideration during the acquisition process. To clarify, the Ecumenical Towers parking lot was part of a larger parking lot owned by the City. In the early 1980s the City agreed to sell a portion of this parking lot to Ecumenical Towers in order for them to leverage the necessary federal funds for the Ecumenical Towers apartment building. I have been informed by individuals representing both Ecumenical Towers and the City that Ecumenical Towers has always agreed to work with the City if it was ever desired to construct a parking facility on this site. It is a requirement of the federal funds received by Ecumenical Towers that they retain a certain number of parking spaces, whether it is in an individual lot or a parking structure. This will all be taken into consideration in our negotiations with Ecumenical Towers. Let Joe Fowler or me know if you have any questions regarding this matter. cc: Joe Fowler Steve Arkins Karin Franklin Chuck Schmadeke Rick Fosse Eleanor Dilkes Im\rnem\jd5-27.doc 28 South Linn Street Iowa City, Iowa 52240 (319) 356-5220 Fax (319) 356-5226 Memorandum To: City Council From: Terri Miller, Secretary SeniorCenter Commission -c_._~-~--'-~ Re: Senior Center Commission Recommendations Related to the Construction and Use of the Iowa Avenue Multi-Use Parking Facility Date: 29 May 1998 It is a reare occasion when an opportunity arises that can substantially improve the operation of an institution. The Senior Center staff and Commission believe that such an opportunity exists in the proposed Iowa Avenue multi-use parking facility. It is possible that the City of Iowa City and the City Council may not directly recognize the severity of the parking problems at the Senior Center. While the staff and the Commission have been bombarded for many years with the problems associated with inadequate parking, it has not been an issue that the Commission often addressed with the City (beyond requests for parking at the Chauncey Swan ramp) as there seemed to be no solution in sight. The Commission feels very strongly that an opportunity exists now to alleviate parking and space concerns for many years to come. We believe that the community will be better served by looking at a larger solution rather than simply substituting new inadequate parking facilities for old inadequate parking facilities. With that preface, we present in this document a list of recommendations for the proposed parking facility. Senior Center Participant Parking During Construction Although everyone enjoys convenient parking opportunities, it is more than a matter of convenience for the senior population. Factors associated with aging, such as diminished sight, hearing, balance and mobility, make convenient parking a safety concern as well. With this fact in mind, the following recommendations for the provision of Senior Center parking during the const'ruction of the multi-use parking facility are offered: · Reserve parking on Iowa Avenue between Gilbert and Linn Street for permit holding seniors. · Establish a bus stop on the south or west side of the Senior Center. · Increase the number of Senior Center designated parking spaces in the Chauncey Swan ramp for permit holding seniors. · Locate handicapped parking stalls directly in front of the Center along Linn Street. Multi-use Parking Facility Design Features · Parking facility features should be appropriate for the elderly and reinforce a perception of safety. This would include such things as suitable lighting, surfaces, and grade, as well as full accessibility and easy to read signs. · Locate the elevator and exit in the southwest corner of the parking facility in order to provide easy access to the Senior Center. · A covered ramp or skywalk connecting the parking facility and the Senior Center. · An exterior design that complements the Senior Center's historic presence. · 5,000 square feet of the multi-use parking facility designated as an activity center for the Senior Center. Bathroom facilities should be adjacent to this room. Senior Center Parking in the Multi-use Parking Facility · It is essential that permit and parking fees remain low in order to guarantee that low-income eldedy are not excluded from participating in programs occurring at the Senior Center. · Reserved parking for Senior Center permit holders from 8:00 a.m. to 2:00 p.m. Monday through Friday. The total number of designated parking spaces should be increased from the current level of 51 to 75. · Eight reserved volunteer parking spaces for Senior Center volunteers on the west side of the Center along Linn Street. The Commission realizes that this request goes beyond simply addressing the parking issues at the Center. With over 50,000 visits to the Center annually, and with the growth of Senior Dining and other in-house agencies, the building is at capacity. Many programs are unable to grow in response to demand. While it is exciting to be so successful in fulfilling our mission, we would welcome the opportunity to open the doors to new participants, new programming, and to those folks who simply will not fight the current parking system to join in the activities as the Senior Center. CC: Stephen ^tkins, City Manager Joe Fowler, Director Parking and Transit Jeff Davidson, Assistant Director Planning and Community Development Date: To: From: Re: JCCOG m e rn o May 27, 1998 City Council Doug Ripley, JCCOG Traffic Engineering Planner John Yapp, JCCOG Assistant Transportation Planner Downtown signage for bicycles, skateboards and rollerblades Recently we undertook an effort to reduce sign clutter and increase the understanding of the ordinance restricting bicycles, skateboards, and rollerblades from downtown sidewalks. Difficulty enforcing the regulations due to inconsistent signage, and the ambiguous appearance of the signs that look similar to No Parking signs were identified as the two most common complaints. There are currently two signs being used, one prohibiting bicycles and one prohibiting skateboards and skates. After evaluating a few alternatives including: changing the ordinance to allow these vehicles on the sidewalks, or installing additional signs, it was determined that a single sign containing symbols and words strategically located in downtown was the best solution to the above- mentioned concerns. A copy of the proposed sign is attached. Comments were requested from the Police Department, Human Rights Commission, JCCOG Regional Trails and Bicycle Committee (RTBC), a representative of the skateboarders, Legal Department, and the Downtown Association. Comments were received only from the Police Department and skateboard representative, both in favor of the change. The RTBC has previously commented that the signs regulating non-motorized vehicles on downtown sidewalks should be made more visible, and should be consolidated to avoid sign clutter. The signs will be fabricated by Iowa Prison Industries and installed this summer on all streets as you enter downtown, and also at entrances to the pedestrian mall. Approximately 30 signs will replace the existing 89 signs. No City Council action is necessary, this is only to make you aware of the project. If you have any questions please do not hesitate to call Doug at 356-5254, or John at 356-5247. CC: Steve Atkins Karin Franklin Jeff Davidson JCCOG Regional Trails and Bicycle Committee Heath Klahs Heather Shank, Human Rights Coordinator Dave Moore, Downtown Association Pat Harney, Iowa City Police Department David Schoon, Associate Planner Dennis Mitchell, Assistant City Attorney tp3-4dr doc O~ S~E~ALK City of Iowa City MEMORANDUM Date: May 28, 1998 To: City Council 6~,~~~ From: David Schoon, Economic Development Coordinat Re: Availability of Partial Property Tax Exemption for the Staib Project At your May 26 work session, the City Council asked if the Staib project would qualify under the standard property tax abatement program, "Partial Property Tax Exemption for Industrial Property". The City Assessor's Office concurs with the Planning staff in that the proposed Staib project is not eligible for property tax abatement under this section of City Code. As defined by the Code of Iowa, City Code outlines those property uses that are eligible for property tax exemption. A property must be used as either a manufacturing facility, a distribution center, a research-service facility, or as a public warehouse. Each of these uses are specifically defined by the Code of Iowa. The Staib project does not meet any of these definitions. CC: Airport Commission Karin Franklin Dennis Mitchell Dan Hudson POL C CrrIz s R vmw BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5413 June 1, 1998 Dear Citizen: The Police Citizens Review Board (PCRB) invites you to attend a Community Forum on Monday, June 29, 1998 at 7:00 P.M. in Room A at the Iowa City Public Library. The Forum will solicit comments about policies, procedures, and practices of the Iowa City Police Department. The PCRB will use suggestions and recommendations from the Forum as we determine the focus and direction of our work. We want to learn if the Iowa City Police Department's performance is in keeping with community standards, and we believe we can best do this by listening to what our citizens have to say. In addition to reviewing investigations of complaints about the police, the Board is also directed to review police practices, procedures, and written policies. Issues raised at the Forum may become agenda items for further public input and discussion at regularly scheduled monthly PCRB meetings. It will then be the responsibility of the Board to make appropriate recommendations to the City Council. If you wish to speak at the Forum, please add your name to the advance sign-up sheet at the City Clerk's Office at the Civic Center, 410 E. Washington 52240 (Tel: 356-5041). A sign-up sheet will also be available at the Library on the night of the Forum. Any written comments received prior to June 22 will be forwarded to the Board. More information appears on the Community Forum Notice included with this letter. Please post this notice in a conspicuous location. If you have any questions about the Forum, call the PCRB Office at 356-5413 or the City Clerk's Office at 356-5041. Thank you for your assistance. aul Hoffey, CSha~~~ Police Citizens Review Board POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5413 The Police Citizens Review Board invites you to attend a Community Forum. The Forum will solicit comments about policies, procedures, and practices of the Iowa City Police Department. We want to learn if the Iowa City Police Department's performance is in keeping with community standards, and we believe we can best do this by listening to what our citizens have to say. The PCRB will use suggestions and recommendations from the Forum as we determine the focus and direction of our work. Issues raised at the Forum may become agenda items for further public input and discussion at regularly scheduled PCRB monthly meetings. It will then be the responsibility of the Board to make appropriate recommendations to the City Council. WHAT: WHEN: TIME: WHERE: SPEAKERS: NOTE: Community Forum June 29, 1998 7:00 P.M. - 9:00 P.M. Iowa City Public Library, Conference Room A Advance sign-up is available for those persons wishing to address the Board during the first 90 minutes of the Forum. Please call 356-5041 to register. Sign-up will also be available at the Forum for the remaining 30 minutes. Speakers may have the floor for five (5) minutes. Speakers may receive questions from the Board members. Any written comments received prior to June 22 will be forwarded to the Board. OSHA GRAY DAVIDSON 14 SOUTH GOVERNOR STREET TO: Mayor Ernie Lehman 27 May 1998 IOWA crrY IO~ ~.P~,~ ~A f,:I ~'~: 1(~t9)338-4778 ' leak:t (319) 338-8606 osha~pobox.eom Dear Mayor Lehman, Thank you for your reply to my letter suggesting the creation era "Mayor's Blue Ribbon Task Force for a Safe South Side." I'm afraid, however, that I found your statement that everything is being taken care of less than reassuring. Your wrote that "Many of your suggestions are already underway through the use of a variety of resources." Could you please be more speeiilc? Which suggestions are being addressed (and how) and which aren't? Other than a strong police presence in the short term, which is clearly needed, and initiation era neighborhood watch program, also a good idea, you mention only "other efforts" to ensure the safety of this neighborhood. It's impossible for private citizens to assess the city's actions from such a general answer. As you heard at Friday's Neighborhood Center meeting, people are concerned with both the short term problem of violence and the longer term prospects for their neighborhood. Several individuals voiced doubt about the city's long term eomm/tment. There were conflicting statements from ChiefWinkelhake and yourself about the availability of city resources in this regard. The Chiefs response to complaints of decreased police presence some time ago was that the grant for that program had run out. Later, you reassured people that "money is not a problem." ARer your statement, the woman sitting next to me said "Did anyone get that on video?" Mayor Lehman, money is always a problem; the city doesn't have infinite resources and people know it. The SCAT team is a good idea, but it isn't permanent, and law enforcement is just one part of the solution-- as ChiefWinkelhake himself said several times at the meeting. APter Friday's meeting, I'm even more certain that the present "ad hot" nature of the city's response to problems on the southeast side is inadequate. What is required is a carefully thought out, long-term, multi-faceted plan for addressing problems in the neighborhood. I mentioned the proposed task force at the meeting and several people told me afterwards that they, too, believed such an effort is needec[ The advantages of a task force are many: it require few city resources and puts in place a solution- oriented structure for focusing on the variety of problems in the neighborhood. A task force would also coordinate the actions of the various public and private entities involved, helping to craft a more efficient city/neighborhood response. I hol~ you will reconsider your dismissal of this plan. It would show a higher level of city concern to have such a task force come from the mayor's office. Lacking that, however, I hope the city council itself will consider creating a such a task force. Please don't wait for a greater tragedy in which someone, perhaps a ~hild, is killed to prompt a sustained and well-coordinated response to problems in this neighborboo& Co: Council Iowa City Police Activity Report Taylor, Broadway, and Cross Park A Brief Summary of the Activities Which Occurred Between May 22 - 25, 1998 Friday 5-22-98 Disturbance/Loud Party - Cedarwood Apts., Warning Issued Robbery - Pet Degree - Pepperwood Mall, Under Investigation Disturbance/Loud Party - 2010 Broadway #D Warning Issued Fight - Econofood - Pepperwood Mall Talked to an individual Report of subjects hitting cars in lot - Cedarwood Apts. Investigated by officers on foot patrol Out with subjects - Taylor and Hollywood 2 subjects arrested for public intoxication. Saturday 5-23-98 Civil dispute - 861 Cross Park Determined to be a civil problem Disturbance/Loud Party - 2100 Broadway/iF Warning Issued Disturbance/Loud Party - 2100 Broadway #H Warning Issued Out with subject - 2000 blk. Broadway Subject charged with Open Container and Public Intoxication Sunday 5-24-98 Suspicious Activity - 1913 Taylor Subject charged with Public Intoxication, Possession Under Legal Age, Open container, another subject charged with Public Intoxication Suspicious Activity - 945 Cross Park Report of wallet that appeared to have been shot with a rifle. Billfold recovered no bullet holes. Suspicious Activity - Broadway and Taylor report of numerous people in area, and cars driving recklessly Officers arrived and could not locate vehicles driving recklessly. Fight in Progress - 2100 Broadway Unable to locate anyone fighting. Intoxicated Pedestrian - 2010 Broadway Arrest made Monday 5-25-98 No reported activity Report does not include numerous traffic stops, officers going out on foot patrol, or interviewing subjects in the area and not generating a case number. cc: sgt. steffen Iowa City Police Activity Report Taylor, Broadway, and Cross Park A Brief Summary of the Activities Which Occurred Between May 26-28, 1998 Tuesday 5-26 Out with subject - Econofoods, Juvenile charged with simple assault Out with subject - 2000 blk. Broadway, Subject charged with littering. Disturbance/Loud party o 2110 Broadway, Subject charged with Disorderly House Disturbance/Loud party - 1900 blk. of Broadway, Officers were unable to find the source of the citizen complaint. Disturbance/Loud party - 2010 Broadway St. #K, The party broke up when officers arrived. No charges filed. Wednesday 5-27 Suspicious Activity - Cross Park, Report of two cars driving in and out of all the parking lots. Drivers were spoken with and sent on their way. Suspicious Activity - 2010 Broadway, People gathering inside and outside of apartment and using foul language. Officers spoke with group about the complaint. Thursday 5-28 Fight in progress - 1960 Broadway 12A, No fight in progress, two subjects were arguing, they were separated and sent on their way. Disturbance/Loud party - 2010 Broadway K, Three people were charged Obstructing Officers, Interference with Official Act., Assault on Peace Officer, Disorderly House, Unlawful Assembly. Public Assist - 2020 Broadway, Dispute over possession of car keys. Officer. searched but could not find them. A theft report was taken. IOWA CITY POLICE DEPARTMENT 410 EAST WASH]NO'TON STREET, IOWA CITY, IOWA 522,10 27 May 1998 Dear Neighborhood Watch Block Captain, I want to update everyone on the situation occurring in and around the Taylor Drive and Broadway Street area. A neighborhood meeting was held last Friday May 22, and I tried to contact the block captains in that area so they could attend. In case you weren't there, or haven't heard what was discussed, Ill try to give you a short synopsis. The meeting was held at the Broadway Neighborhood Center and was intended to inform citizens and answer their questions about the incidents that had occurred a few days earlier. (A shooting on Taylor Drive and another on S. Riverside Drive near the airport.) Numerous city officials, including the Chief of Police, city manager, the mayor, and some council members were present at the meeting. I was there to answer questions about and organize any new Neighborhood Watch groups. Citizens at the meeting were naturally concerned for their safety and well-being, and were looking for immediate and long-term solutions to the problems in the area. The police department is responding by saturating the area with extra officers in cars, on bikes, and on foot for the next several weeks. We have also formed a special task force (called SCAT: Special Crimes Action Team) to deal with this and similar situations. Other city offices and businesses will also try to assist with minor problems in the area. There is no ONE program or solution that will solve the problems in that area of Iowa City. It will take a united front of citizens and businesses working together to make a difference. Neighborhood Watch is one of the programs offered to decrease problems in the area. I know that in many Neighborhood Watch areas it's been several years since the last meeting. Now is a good time to hold one. If you have any questions or concerns, about the recent incidents or anything else, please contact me at 356.5299. Sincerely, Kevin Ber~ Crime Prevention Officer Reminder: the phone number for the Johnson County Drug and Crime Tip Line is 337.6330 'Sheer Winl<elhake Officer Kevin Berg, Crime Prevention RE: March 1998 Community Relations Events DATE: 4 May 1998 For the month of March, 10 different officers from the department participated in 18 community relations events. Officers had direct contact with over 746 citizens. Officers spent over 20 hours involved in community relations activities. Listed below is a short synopsis of each event, which officers were present and how many citizens participated. On March 3 Officer Kevin Berg spoke to a 5m/6m grade class at Lemme Elementary School about the job of a police officer. About 25 students were present for the I hour presentation. On March 4 Officer Kevin Berg participated in an alcohol awareness presentation in a University of Iowa Business class. This was at the request of Prof. Nancy Hauserman, who is also part of the Stepping Up committee. The 11/4 hour presentation was attended by over 400 undergraduate students. On March 5 Officer Kevin Berg gave a tour of the deparment to 25 kids and 7 adults from Parkview Evangelical Church, part of a Awana Scout group. The event lasted 45 minutes. Later, Officer David Droll gave a tour to a second group of 20 people, which lasted 45 minutes. On March 9 Sgt. Vicki Lalla and Officer David Gonzalez spoke on gang awareness to a group of 25 adults at Clear Creek High School in Tiffin. The presentation lasted 11/2 hours. On March 10 Officer Kevin Berg spoke to a group of employees at Iowa City Press-Citizen about personal safety. The event was attended by 12 people and lasted i hour. On March 12 Officer Denise Shaffer spoke to 15 Girl Scouts about careers in law enforcement. The event lasted about 1 hour. On March 16 Officer Joel Myers spoke to about 40 elementary-aged kids at the Iowa City Rec Center(spring break camp) about safety. The event lasted I hour. 1 ,3n ~larch 20 $gt. Mike Brotherton escorted 3 sen~ors to a Barn Dance at Scattergood School. The event lasted over 2 hours. On 1'4arctq 23 Sgt. Vicki Lalla spoke to an education class at the Univ. of fowa about gangs. The event was attended by ].5 people and lasted l~/*. hours. On March 23 Officer Laurie Botand spoke to about 40 members at Delta Gamma Sorority about alcohol-related issues. The event lasted about 1 hour. On March 23 Officer Kevin Berg spoke to a group of preschoolers at Kid's Depot about the job of a police officer. The event lasted about 30 minutes and was attended by 20 kids and 4 adults. On March 24 Officer D..1. Steva spoke to a group of preschoolers about stranger danger and safety. The event was at Weber School, attended by 12 kids, and lasted 30 minutes. On March 24 Officer Denise Shaffer spoke to a group of t2 seniors at the Senior Center about senior-related crime issues. The event lasted 11/2 hours. On March 25 Officer Denise Shaffer attended a monthly meeting for RSVP Advisory Council. The meeting was attended by 10 persons and lasted ! hour. On March 27 Officer Kevin Berg spoke to a class at SE Junior High School about law enforcement as a career. He spent 45 minutes talking to 20 students. On March 28 Officer Laurie Boland gave a tour of the department to 5 kids and 2 adults. They were part of a Cub Scout pack. The event lasted about ! hour. On March 30 Officer Paul Batcheller spoke to 30 coeds at the Kappa Alpha Theta Sorority about personal safety. The event lasted about ! hour. On March 30 Officer Joel Myers gave the first of several drug awareness and safety presentations to kids at the Pheasant Ridge Neighborhood Center. This event was attended by 4 kids and lasted about ]. hour. 2 C ~ 'C 0 ~larcr' '~ "~98 Chief - The secretary at Tdnity Episcopal Church called this moming. They called us yesterday for a medical assist. A transient was having a seizure and Lt. Matt Johnson responded to the call. She phoned to say he was extremely pleasant and helpful and she wanted to say 'thank you for a job well-done". Linda cc-Lt. Johnson Bualn~ (319) 356-60! 3 JOHNSON COUNTY EMERGENCY AMBULANCE SERVICE 808 S. Dubuque Street a Iowa City, IA 52240 FAX (319) 3~1-.0~0~ Thursd2v ~13rch ~2, [998 To: R.~ Wlnkelhake, CtuefofPolic~ Ref: Ambulance Call of h4arch 10,1998 Chief Winkell~ke. I would like to cornmead you, your delllinear a~l especi~lhy Officer D.$. Sliva for tl~ fine job d~t l~e did on a~ ~ call I wason wi~ him on l~4~ch 10,1998. We w~m called to aa ov~xlo~ call at 900 Orchard St. Ol~icer Stiva was the first one thin the door and his quick action in keeping our patient from swallowing a whole bottle of pills right in f~ont of us was no( only a!~propri~ in my opinion trot was . ~(TUIXt~IIa] in ~ thin a]~tla~ ill l~I~]t$ ~if¢. At th~ v~"y le:;M;t it ~ it so addil~onal torment wnsn'~ n~ess~ to save thi_,: patient. This was a dlmcult sitnation and O~ccr Stiva's actions brought it under control and minimi~,~d illjtll~ tO th~ p4lO~nt__ Please ,~t~,e this letter with him land his stlll(~%,iaof a~ lac did a fillcjot) nntl I W'dllf~d yOli tO kl!oW. Sinc=ety, l~ke Flynn, ElVIT-P Field Supervisor - Setting the Standard of Excellen~- Kewtn Berg (jmme Prevennon Officer Iowa C~ty Police Department Ciwic Center - Washington Street Iowa City, Iowa 52240 Re: Class Visit Dear Kevin: Th2nk you so much for t~king the time to come and tslk to my Introduction to Law class this semester. Your comments on the laws and the effects of alcohol were informative, thoughtful, and interesting. As you could tell, we had an overflow crowd - the 400 students enrolled plus their friends! I have had several e-mails from studen~ expressing their appreciation for the talk. The teaching assistants have told me that they had lively comments m their discussion groups which followed your panel presentation. Students tMked both about their increased awareness of alcohol-related laws and legal processes and, importsntly, their observations of the effects of dr~nMng. I think all of US were surprised at the magnitude of the effects of dr~n]dng on our "ssmple" drinkers! Certsinly the two teaching assistants were surpr~ed, especiMly the one who passed out after class - three hours after his last I know your schedule is exceptionally busy and I am especially appreciative of your willingness to spend the hour and a half in my classroom. Of course, the pmce of success is that I ~411 be asking you to visit again next year. .-kzmn. thank you for sharing your expertise with us. Ke,dn. HZauserman.-J. D Professor Chtef R.J. Winkelhake Departmen[ of Management and Orgam~tions 108 Pappajohn 8us. Adm. Bldg. 310/335.0027 ColleBe of Business Administration Iowa City, Iowa S2242- 1000 FAX .119/33 S- I IOWA CITY PARK AND RECREATION DEPARTMENT News Release Phone: 356-5100 FAX: 356-5487 May 22, 1998 FOR IMMEDIATE RELEASE CONTACT PERSON: JOYCE CARROLL Brother's Keepers Great Bluegrass Herons Sweet Adelines John McAllister, Modern Folk in performing in July, Joyce at the Iowa City August or Recreation June 3 June 10 - June 17 - June 24 - Musicians interested September should contact Division, 356-5100. The Iowa City Recreation Division will open its 1998 "Market Music" series in June. Weekly concerts will be held on Wednesday nights beginning at 5:00 p.m. in Chauncey Swan Park. Musicians will play during scheduled market dates through September 30. Currently scheduled musicians are: B51Z?IgB Bg :BB :3B 319--3.54-~Z13 -> 31935~8B9 IOtlfi CITY CLERK Page BBZ Jolmson County Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Sluman BOARD OF SUPERVISORS May 28, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of May 21 st 4. Action re: payroll authorizations 6. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Recorders monthly reports of fees collected. (March and April) c) Other 7. Business from the County Attorney a) Discussion/action re: appointing management members to Administrative Unit Labor-Management Committee. b) Report/discussion/action re: factfmder's report for Sheriffs umt. c) Discussion/action re: S.E.A.T.S. and Ambulance 1997-2000 collective bargaining agreements. d) Report re: other items 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 BS/Z?/gB B9 :BB :~i5 319-354---~Z13 -> 3193S6.5BB9 lOllgl CITY CMIRK Page BB3 Agenda 5-28-98 8. Business from the Board of Supervisors Page 2 a) Motion authorizing Chairperson to sign contracts for right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway 1/22 and 520th Street with the following: 1) Right-of-way contract with Edward H. Rossman and Margaret E. Rossman for $3,920.00 for Johnson County Project FM-52(34)-- 55-52 2) Right-of-way contract with Donald Cemy and Ruby Cemy (Fee owner) and Floyd E. Hotz (C.P.) for $1,760.00 for Johnson County Project FM-52(34)~-55-52 3) Tenant contract with Thomas C Hotz for $25.00 for Johnson County Project FM-52(34)--55-52 4) Right-of-way contract with Elizabeth Anne Chudacek, Mary Ellen Chudacek, and William J. Chudacek, all individually and as parmers of Chudacek Partnership, and Iowa general partnership, for $2,720.00 for Johnson County Project FM- 52(34)--55-52 5) Tenant contract with Russ Forbes for $80.00 for Johnson County Project FM-52(34)--55-52 6) Right-of-way contract with Floyd E. Hotz and Elizabeth A. Hotz for $3,046.00 for Johnson County Project FMo52(34)--55-52 7) Tenant contract with Thomas C. Hotz for $25.00 for Johnson County Project FM-52(34)--55-52 8) Right-of-way contract with Donald K. Wolf and Jame W. Wolf, Trustees, the Don and Wynette Wolf Trust, under Trust Agreement dated January 17,1995 for $8,075.00 for Johnson County Project FM-52(34)--55-52 9) Tenant contract with Lyle Buline for $25.00 for Johnson County Project FM-52(34)--55-52 b) Action re: contracts with the following cities: Coralville for communication services; North Liberty, Hills, Tiff.m, Shueyville, Solon, Swisher, Lone Tree, and Oxford for law enforcement services. c) Action re: 28 E Agreement establishing the East Central Iowa Employment and Training Consortium. BG/Z?/98 89 :B! :3? 3~9-3~--~A3 Agenda 5-28-98 -> 31935&5BB9 l(~/fi C17¥ CL.BBR PaBe BB4 Page 3 d) Action re: contract with U.S. West Communications for Centrex Plus service. e) Action re: Blue Cross/Blue Shield renewal rates and premiums. f) Discussion/action re: appointment to the Commission of Veterans Affairs. g) Discussion/action re: fire works permits. h) Other 9. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attorney d) Other e) Executive Session re: SheriWs unit collective bargaining strategy. discussion 10. Adjournment Date: To: From: Re: May 29, 1998 Steve Arkins Brad Neumann~'/ Iowa City Curbside Recycling Program Changes At the May 26 Work Session there was a majority of the City Council in favor of beginning mixed paper recycling in the Iowa City residential curbside recycling program. Mixed paper will be added to newsprint, and all other items collected will be retained. I will work with the curbside recycling collection crew to phase-in this program change. We will also add mixed paper to the City's recycling drop sites. City Carton already accepts mixed paper. Based on the current market, I estimate that the addition of magazines, office paper, and junk mail to newsprint will cost about $20,000 per year. The expense is to have City Carton separate the materials. This added cost will need to be reviewed to determine if an increase is necessary to the monthly fee for recycling collection. If you have any questions, give me a call at 356-5235. CC: Jeff Davidson Gerry Kaefring Chuck Schmadeke Dave Elias jw/mem/bn-recyc.doc CITY COUNCIL INFORMATION PACKET June 5, 1998 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Use of City Streets, Plaza, and Public Grounds Letter from Mary Brookhart to Mayor Lehman: Mercer Park Aquatic Center [Mayor response included] Letter from L. Jay Stein to Mayor Lehman: Mercer Park Aquatic Center [Mayor response included] Letter from Edwin McCollister to Council Member O'Donnell: PATV Letter from Betty Funk to Council Member O'Donnell: PATV Email from Council Member Kubby to JCNEWS: PATV Letter from City Manager to Joe Holland: Near Southside Memorandum from Assistant City Manager: Cable Access: Programming and Funding Memorandum from Assistant City Attorney Matthews: Former Coal Gasification Site at Burlington and Van Buren Streets Letter from Assistant City Attorney Mitchell to Robert Staib: Iowa Jet Services Letter from Assistant City Attorney Mitchell to Dean Spina: Hubert and Winifred Yeggy; 828 St. Anne's Drive Memorandum from City Clerk: May 11 Council Work Session Memorandum from City Clerk: May 14 Council Work Session Memorandum from Dianna Furman: Utility Discount Program Statistics by Month - June `1997 and Fiscal Year '1998 Memorandum from Planning and Community Development Assistant Director: Renovation of Iowa River Dam Memorandum from JCCOG Traffic Engineering Planner: Light between Broadway Street and Taylor Avenue Letter from JCCOG Traffic Engineering Planner: Additional Lighting between Taylor Drive and Broadway Street Letter from JCCOG Traffic Engineering Planner to Melrose Avenue Residents: Melrose Avenue/Melrose Court June 5, 1998 Information Packet (continued) 2 IP20 IP21 IP22 IP23 IP24 IP25 IP26 IP27 IP28 IP29 IP30 IP31 Memorandum from JCCOG Traffic Engineering Planner: 8 a.m. - 5 p.m. Parking Prohibition on Holt Avenue Memorandum from JCCOG Assistant Transportation Planner Yapp: Corridor Trail Counts Iowa River Letter from Katie Lind to Parks and Recreation Director: Dogs Building Permit Information - May 1998 Iowa City Police Activity Report (May 29-31) - Taylor, Broadway, and Cross Park Memorandum from Police Chief to City Manager: Johnson County Multi-Agency Task Force Grant Memorandum from Police Chief to City Manager: Grant for Stop Violence Against Women Memorandum from Police Captain Widmer to Police Chief: Animal Shelter Open House Iowa City Police Department Use of Force Report - May 1998 Board/Commission Applications Agendas: June 2 and June 4 Johnson County Board of Supervisors Coralville 4t~ Fest June 15 7:00p I June 16 6:30p 7:00p June 17 9:00a - 11:00a I July 3 I July 6 7:00p I July 7 7:00p July 8 4:00p City Council Meeting Schedule and Tentative Work Session Agendas June 3, 1998 MondayI COUNCIL WORK SESSION Council Chambers 7:00p Joint Meeting with Housing and Community Development Commission Housing Market Analysis 7:30p Agenda pending BOARD/COMMISSION RECOGNITION RECEPTION FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Iowa Jet Service, Police Issues INDEPENDENCE DAY OBSERVATION - CITY OFFICES CLOSED SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING Tuesday Lobby Conference Room Council Chambers WednesdayJ Council Chambers Friday Monday[ Council Chambers Tuesday[ Council Chambers ~/'ednesday J SPECIAL COUNCIL WORK SESSION Council Chambers Joint Meeting with Johnson County/City of Coralville/School Board Hickory Hill West Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Parks Maintenance Building Party Ordinance FUTURE WORK SESSION ITEMS Landfill Master Plan and Rates Sanitary Sewer Repair - New Policy Update Transit Interchange Water Project Update Entrance Overlay Zone Downtown Streetscape Design Tee Drive Traffic Calming Meeting dates/times subject to change USE OF CITY STREETS, PLAZA, AND PUBLIC GROUNDS (all approved by City Manager) CITY PLAZA Art Vincent: "Students and Others for Painter" Committee voter registration (May 21-23) Susan Calimeri: Spiritual Assembly of Bahai distribution of literature (June 6) Nigal Ray: Gamicon Larp Lite treasure hunt (July 18) Susan Rogusky: Council of Elders raffle ticket sales (July 27-31) STREETS AND GROUNDS June 5,1998 May 5, 1998 Ernest Lehman, Mayor Iowa City Council 410 E. Washington Street Iowa City, Iowa 52240 CITY MANAI 'S OFFICE The enclosed "survey" was given to swimmers at Mercer Park Aquatic Center on Friday, May 1, 1998. For the past several years the regular early morning swimmers at MPAC have been required to share the facility with the swim club. Three days per week have been devoted to this long lap swim. This means that sometimes 2-3 dozen people must share these 2 left-over lanes - all ages, all levels of swimming ability, etc. For me, it has meant that I do not make full use of my yearly pass. The crowded conditions make the risk of injury to myself or others much more likely. Also, on these days the bulkhead is moved far down into the shallow end of the pool, which greatly reduces the available space for those patrons who do other exercises(non lap swimmers) in that area. There is no alternative facility available for these people. There have been many days this past year when every available space at MPAC is occupied. The Rec Center Pool is not a viable option. This pool is small and already used to capacity. There are days when MPAC accommodates an overflow from the rec pool - people simply tire of the crowded conditions at the Rec Pool and come to Mercer. I am wondering why a private swim club has been given such priority in the use of a public facility. There seem to be alternatives that would not displace so many daily users. MPAC could offer late evening times - 9-10:30 p.m.; or other times that would infringe on different members of the paying public i.e. 1 l:30a. m.-l:00p.m. City Park Pool could offer early times as they have in the past for swim club use - our children swam at City Park 6:30-8:00 a.m. while members of the club. The club could use private facilities for their intensive summer practices. Additionally, there are many regular swimmers who have requested that MPAC open earlier than the current 6:30 a.m. Why is there such resistance to this proposal? Thank you for your assistance. Sincerely, Mary J. Brookhart · EARLYBIRD LAP SWIMMERS - THE IOWA CITY EELS SWIM CLUB HAS REQUESTED USE OF MERCER PARK AQUATIC CENTER FOR LONG COURSE ( 50 METER ) LAP SWIMMING MONDAY THRU FRIDAY FOR THEIR SUMMER SEASON. THIS WOULD BE IN EFFECT FOR TftE SEVEN WEEK PERIOD FROM JUNE 15 - JULY 30 FROM 6:30 - 8:00 am. DURING THIS TIME THE RECREATION CENTER POOL WOULD BE OPEN FOR 6:15 - 9:45 am. FOR SHORT COURSE LAP SWIMMING. WE WOULD APPRECIATE INPUT ON TI-HS PROPOSAL FROM OUR REGULAR LAP SWIIVfiMERS. THANK YOU FOR TAKING A MOMENT TO SHARE YOUR THOUGHTS. COMMENTS: May 28, 1998 Mary J. Brookhart 1227 Sheridan Avenue Iowa City, IA 52240 CITY OF I0 WA CITY Dear Ms. Brookhart: I am in receipt of your letter in which you express concern that the Swim Club may be provided more early morning hours at the Mercer Park Aquatic Center for 50-meter workouts. It is my understanding that our Parks and Recreation staff has developed a schedule which will hopefully alleviate your concerns. For seven weeks beginning June 8, Monday through Friday, from 6:00 a.m. to approximately 6:35 a.m., short-course (25-meter) lap swimming will be available to the general public. At this time, the bulkheads will be moved to accommodate long-course (50-meter) lap swimming for both the Swim Club and the general public from approximately 8:45-8:45 a.m. During this allotted time, the Swim Club will have six lanes and the general public two lanes, as has been the case for the past several years. In your letter you indicate that the Recreation Center pool is not a viable option because it is already used to capacity. Our statistics indicate this is not the case. As a matter of fact, since the Mercer Park Aquatic Center opened, participation at the Recreation Center pool has gone way down. While it is true that certain lap swimming times are busy, there is sufficient space if people are willing to share lanes. With regard to the Swim Club, I would like you to know it is not a "private" club as indicated. The club is open to all Iowa City area youth, both male and female. Also, they do not receive priority use of the facility, but must compete with other groups such as lap swimmers for use of the pool. When this facility was being designed, the committee in charge made a conscious effort to accommodate four distinct interests: recreational (i.e. general public), instructional, competitive, and persons with disabilities. With this design in mind, the voters approved a referendum in 1986. Even though it is a versatile facility, we cannot accommodate all requests, but we do our best to accommodate as many as possible, something that often requires a little give and take. Thank you for your interest. Should you have any questions, please feel free to contact me or our Parks and Recreation Director, Terry Trueblood at 356-5110. Mayor tp4-1 el.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1n26 · (319) 356-$000 · FAX (319) 356-5009 I_ dAY STEIN DOUGLAS S. RUSSELL CATHERINE A. PUGH° STEIN, RUSSELL &: PUGH, L.L.P. ATTORNEYS AT LAW ENGLERT BUILDING P.O. BOX 2416 IOWA crI'Y, IOWA 522~.4 May 5,1998 (319) 351-6409 TELEPHONE {319) 351-5610 Mr. Ernie Lehman c/o Enzler's Inc. 118 S. Clinton Street Iowa City, Iowa 52240 Dear Mr. Lehman: I am informed that the Iowa City Eels Swim Club has requested the use of Mercer Park Aquatic Center for long course lap swimming on Monday through Friday from June 15, 1998 through July 30, 1998 from 6:30 A.M. to 8:00 A.M. I would like to let it be known how opposed I am to this. From 6:30 A.M. until 7:30 A.M., Monday through Friday, the Mercer Park Aquatic Center is consistently used by people my age and older ( I like to think of myself as "recently young") for lap swimming and aquatic excersise. When the Eels take over the pool, it leaves only two lanes for the rest of us which makes swimming there impossible. Going to the Rec Center is not an alternative. It is full during that time and there is not really room for extra swimmers usually. The bottom line is that for the seven week period, swimming as an exercise program would be denied us. I corresponded with Mr. Atkins about this last year and he told me that there was no other place to set up a fifty meter course. I have no problem with the fifty meter course, only that it would be exclusively turned over to the Eels from 6:30 A.M. to 8:00 A.M. Might I suggest that the Eels see if the University pool is available? Alternatively, could the Eels have the pool from 5:00 to 6:30, thus leaving it open for the older folks at 6:30? Thanks very much for your attention. I appreciate your willingness to listen. LJS.glg C :~,LE'I-rE RS\LAYMAN LTR Yours sincerely, May 28,1998 L. Jay Stein P.O. Box 2416 Iowa City, IA 52244 Dear Mr. Stein: CITY OF I0 WA CITY I am in receipt of your letter in which you express opposition to the Iowa City Eels Swim Club utilizing the Mercer Park Aquatic Center for long-course lap swimming. There seems to be some confusion that their request would have given them exclusive use of the pool during the early morning hours. This was not, and is not the case, and our Parks and Recreation staff has developed a compromise solution. For a period of seven weeks beginning June 8, Monday through Friday, short-course lap swimming will be available for the general public from 6:00 to 6:35 a.m. At this time, the bulkheads will be moved to accommodate long-course lap swimming from 6:45 to 8:45 a.m. for both the Swim Club and the general public, with the Swim Club utilizing six lanes and the general public utilizing two lanes, as has been the case for the past several years. With regard to the Recreation Center not being an alternative, our statistics indicate there is room to accommodate more early morning lap swimmers, if people are willing to share lanes. Also, please keep in mind that the Swim Club is a public group and is open to all Iowa City area youth. When this facility was being designed, the committee in charge made a conscious effort to accommodate four distinct interests: recreational (i.e., general public), instructional, competitive, and persons with disabilities. With this design in mind, the voters approved a referendum in 1986. Even though it is a versatile facility, we cannot accommodate all requests, but we do our best to accommodate as many as possible, which often requires a little give and take. Thank you for expressing your interest. Should you have any questions, please feel free to contact me or Terry Trueblood, our Parks and Recreation Director. Sincerely, Ernest W. Lehman Mayor jw/ltr/el-eels.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1526 · (319) 3~6-$000 · FAX (319) 356-:~009 Edwin S. McCollister 2313 Tudor Drive Iowa City, Iowa 52245 (319) 337-2450 June 2, 1998 Councilor Mike O'Donnell This letter is written in support of your critical appraisal of Channel 2. We have a surplus of public channels in Iowa City. I have often wondered why. Perhaps the policy was established in early days when there was little experience to go on. In any case, it is time for the policy to be reviewed for possible consolidation and resulting availability of funds for other purposes. Channel 2 in particular has a minimum audience and is a hobby for a small number of people who want to be involved in television. They should look for other opportunities. You performed a public service in raising the issue. Matters of this kind take on a life of their own unless they are questioned from time to time. Sincerely, Subj: Re: JCNEWS: PA'[V under attack Date: 98-06-02 19:47:10 EDT From: kkubby(~BLUE.WEEG. UIOWA. EDU (karen) Sender: jcnews~yosemite. leepfrog. com Reply-to: jc news(~yosemite.leepfrog. corn To: jcnews@yosemite.leepfrog.com >1 wonder if Mike O'Donnell has even thought of contacting the guy who made >the offending program. Probably not. He would rather destroy a valuable >public resource than engage in actual communication. What could be his >reason for shutting down the general public's only way into television? >Regardless of that, PA'rv needs to get to work educating the Council and the >community about its function and the role public access can play in public >discourse. > >Doug Aliaire >Former member of the PATV Board of Directors In a "conversation" with me, Mike CtDonnel told me that my political style was confrontational. I wonder how he would characterize phrases like "pull the plug" if it w~re directed at the Iowa City Area Development (ICAD). It seems like every time we get new council members, they have this problem with PATV. It is their opportunity to learn about First Amendment issues. Maybe Mike will decide to become a community producer and put all this energy into constructive confrontation. Or better yet, he might work on issues of affordable housing, environmental protection, or participatory democracy. Karen Kubby June 2,1998 Joe Holland 300 Brewery Square 123 N. Linn St. PO Box 2820 Iowa City, IA 52244 CITY OF I0 WA CITY DearJoe: It seems that over the years you have brought your concerns regarding parking to the attention of the City Council with some regularity. It appears that we basically have a difference in philosophy as to how development in the area south of Burlington Street should proceed. Since 1992, City Councils have endorsed the policy that development south of Burlington Street, in what we call the Near Southside, will be high-density residential and high intensity commercial uses. Our policy is that this land should be used for more high intensity uses than for parking and that parking should be provided in centralized public facilities. Construction of those facilities will take time, and we recognize in the interim there will be congestion. We believe that in this area, close to the downtown and the University, it is appropriate to have our highest intensity land use. You are correct that this policy and the development which ensues will generate high demand for on-street parking and may present enforcement issues. We expect our staff to address those problems as they arise to ensure the enforcement of our various codes. Requiring parking as you suggest on this highly valuable land will result in inefficient land use, less density than we desire, and the pressures for this type of housing being pushed out into our less dense residential neighborhoods. Therefore, at this time I would not anticipate the City Council pursuing any changes in the parking requirements for either the PRM or CB-5 zones. Thank you for your interest and I hope you can accept we have some basic philosophical differences in how to approach land use in this area. Sincerely, City Manager cc: City Council Karin Franklin, Director, PCD Joe Fowler, Director of Parking & Transit Eleanor Dilkes, City Attorney Im~tr~e16-1 .doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1826 · (319) 356-$000 · FAX {319) 356-5009 City of Iowa City MEMORANDUM Date: To: From: Re: June 5, 1998 City Council Dale Helling, Assistant City Manager Local Cable Access: Programming and Funding Programming Much discussion is occurring with regard to local cable access, especially about access channels and funding. I know that we use terms fairly loosely, sometimes without considering those who may not clearly understand the distinctions between local access, public access, government access, community programming, etc. Different individuals may define these terms in slightly different ways. However, for the purpose of understanding the allocation of funds and the services those funds provide, perhaps the following will help. "Access" or "Local Access" refers to any form of getting into the local cable system to provide some type of programming originating here in the community. It may include live programming, a program taped earlier for cablecasting one or more times, or "imported" tapes from sources outside the community which are of community interest. "Access Channels" or "Local Access Channels" are those channels reserved for local access programming and made available to various organizations/entities by the franchising authority for that purpose. There are currently five reserved local access channels in the Iowa City system. Channel 2, "Public Access" provides for access by the general public in some form. It ranges from such things as open forums or discussion of local issues, to programs or series produced or supplied by local citizens, to programming of public events. This is the function currently assumed by PATV as provided in the agreement with the City. PATV currently receives funding (approximately $161,362 this year) by virtue of that agreement and provides access services to the public including equipment, training, and channel time. PA-i'V also does a limited amount of production for other entities. Some of what they do constitutes "community programming" as we define it. Channel 4, "Government Access" provides for access by the local government and affiliated departments and divisions, etc. This channel is controlled by the City Cable Division and programming ranges from City Council meetings, to Senior Center programming, to informational programming. InfoVision, the interactive information service, is a feature of the government access channel and is provided through the City Cable division. The function of "community programmer," which was created in conjunction with the franchise renewal and funded with 50¢ pass through revenue, is also part of this division. Community Programming is a term which describes the programming of community events for cablecasting. These can range broadly from festive events such as Jazz Fest, Independence Day Parade, etc. to political forums, to public entertainment or sporting events, to cultural events of a public nature, all of which can be recorded and made available to the entire community through the cable television medium. An often (though not always) distinguishing characteristic of community programming is that it is produced or recorded by employees or volunteers who 2 are not associated with the sponsorship or production of the specific event, but who wish to record that event for the purpose of getting it on the Cable network for the benefit of the community. Community programming is not public access. Pure public access is something quite different. However, some public access programming does, indeed, fall within the definition of community programming, as does some government access programming and library access programming. Productions involving Senior Center activities, which are largely cablecast over the Government Access Channel 4, are a good example of a hybrid government programming/community programming effort. Channel 10, "Library Access" is programming from the Iowa City Public Library ranging from story hours, to various library functions/features, to cablecasting events taking place in the main meeting room at the library. The library budget supports this function, with some funding annually from the city's franchise fee revenue. Channel 11, "Educational Access" provides for access reserved for the educational community, primarily the Iowa City Community School district. School board meetings are cablecast on this channel. The district currently works with Kirkwood Community College to provide partial programming of this channel as well. Channel 12, "University of Iowa Access" provides for programming by the University of Iowa and ranges from live or taped lectures, to health-related programs from University Hospitals, to SCOLA. Funding Funding for all cable related functions comes from three sources: The franchise fee. This is the amount negotiated by the City and the cable company. It is 5% of the company's gross annual revenue. Federal law and the franchise agreement define what constitutes gross annual revenue. The franchise fee is currently about $325,000 per year. This money funds the operation of the City Cable Division including franchise administration and compliance monitoring, government access Channel 4 programming and InfoVision, and an annual subsidy to the Library for programming of the Library Channel 10. The latter amount is approximately $43,000 for Fiscal Year 1999. Pass-through funds. This is the newest funding source resulting from the franchise renewal negotiations. It is 50¢ per month per subscriber and amounts to about $100,000 per year. This revenue is allocated in the approximate annual amounts as follows: · $60,000 is allocated for the Community Programmer function in the City Cable Division. $25,000 is reserved for partial funding of a proposed joint programming facility which would provide space for the City Cable Division and for the Public Access Center (PATV). $15,000 is allocated for various local access subsidies each year. Representatives from the local access entities (including government access, library access, public access, educational access, and Senior Center TV) form the Community Television Group (CTG). This group allocates these funds on a discretionary basis, responding to proposals put forth by each. Any of these entities may receive some or all of the 3 approximately $15,000 in any given year. It is generally used for equipment or special projects related to the programming of local access channels. Cable Company funding for Public Access. This is a formula amount negotiated when the local franchise was sold to Heritage Communications in the 1980s. At that time the Cable Company was obligated to operate the public access function under the terms of the original franchise agreement. The transfer of ownership agreement we negotiated provided that at such time as the City contracted with a private non-profit organization (NPO) to operate the public access channel, the Cable Company would provide $125,000 for the first year of operations, and that amount would then be adjusted annually according to the change in the consumer price index. The amount provided for calendar year 1998 is $161,362. This entire amount is forwarded to PATV as provided in the contract between the City and PATV for programming the public access channel. This contract continues until December 31, 1999 and gives PATV two three-year renewal options, which could carry it to the expiration of the current ten year franchise. Attached you will find a table which I hope will be helpful for you in identifying all the areas where cable related funding is applied as well as the approximate amount and source for the funding of each entity. Please let me know if you need further information or clarification. Attachment mg dasst/mem/cable2.doc City of Iowa City MEMORANDUM Date; To: From: Re: June 4,1998 City Council Andrew P. Matthews, Assistant City Attorney,,4/d.,q Former Coal Gasification Site at Burlington and Van Buren Streets This memo will serve to update you regarding the status of the above-referenced matter. City Engineer Rick Fosse, Richard Kautz, IDOT local systems engineer, and I met with EPA officials on May 28, 1998. The meeting was held in response to Mayor Lehman's letter to EPA dated May 1, 1998, copy of which is attached. -. The purpose of the meeting was to update the City with respect to the status of the site in question, and in particular, to discuss the City's planned bridge reconstruction of Burlington Bridge, which plans have been on hold since the discovery of coal tars in the area. The meeting was a positive one, with EPA officials indicating a willingness to work with the City and to assist the City as it plans to move forward with the bridge reconstruction. We will be coordinating with EPA in future drilling activities to identify soil contamination areas and location of bedrock for bridge footings. EPA will offer its expertise during the project. EPA continues to move forward to identify potentially responsible parties (PRP"s) in connection with cleanup responsibilities for the site. EPA may also offer various financial assistance to the City as we move forward on the project, depending on the PRP identification results. In the next couple of months, EPA expects to release its expanded site investigation report, which will better detail the site investigation results and recommendations. In the meantime, the City will move forward with planning for the bridge reconstruction work, in cooperation with EPA. If you have any questions, do not hesitate to call me. cc: Eleaoor Dilkes, City Attorr~ey Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk May 1, 1998 ~ECEi ,'ED_. Donald F. Hamera Site Assessment Manager Superfund Division United States Environmental Protection Agency Region VII 726 Minnesota Ave. Kansas City, KS 66101 Re: Iowa City Coal Gas Site, Iowa City, Iowa; Activity #ASUSN Dear Mr. Hamera: Since your March 17, 1998 letter to Rick Fosse, City Engineer, the City Coundl has grown increasingly concerned about the health and safety issues raised by your letter. Additionally, the City Council is most anxious to know the answer to the frequently asked question, namely "What happens next?" It is my understanding that an expanded site investigation was conducted on behalf of the EPA, and that a report is expected within the next month. Following receipt of the report, I understand that the findings will be forwarded to a "regional decision team" for its review and determination. If I am correct as to the sequence of events which are to follow, I would like to know the time frame for such expected action to enable the City to plan accordingly. If I am incorrect as to the sequence of the events to follow, please advise. As you may be aware, the City had plans for reconstruction of the Burlington Street bridge adjacent to this site, which requires coordination of planning with the Iowa Department of Transportation. Following the discovery of coal tars and contamination in the area, the bridge reconstruction plans were put on hold. However, such reconstruction cannot be placed on hold indefinitely, as such work is necessitated by the condition of the bridge. Additionally, the site has received considerable and continued press attention and has raised public concern to a higher level with respect to potential health issues. The City has taken appropriate steps to keep the public informed, has placed warning signs along the affected area of Ralston Creek, and continues to closely monitor the status of this matter. If you have any additional recommendations from a health and safety standpoint regarding steps the City should · take, your thoughts or comments would be appreciated. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1126 · (31~) J$(~-SeO0 · FAX (319) J$&.$Oe9 2 The City Council Would like to be as informed as possible as to any decisions and Plans regarding this Site and the expected timeframe for such activities, and your time and attention in responding to my letter is most appreciated. Please direct your wdtten response to City Attorney Eleanor Dilkes at the address noted above, Matthews at (319)356-5030. or Call her or Assistant City Attorney Andrew Ernest W. Lehman Mayor, City of IOWa City cc: City Council Steve Arkins, City Manager Eleanor M. Dilkes, City Attorney Madan Karr, City Clerk anc~Y~ltr~ralston. c~oc May 29,1998 CITY OF I0 WA CITY Mr. Robert B. Staib 2600 Cross Park Rd. CoralvilLe, IA 52241 Re: Iowa Jet Services Dear Bob: I am writing to update you following the City Council work session on Tuesday, May 26, 1998. The City is proceeding with design and plans for the installation of the "backbone" infrastructure for development of the North Commercial Area of the Airport. It is possible that the infrastructure, including the main road, could be installed as early as the summer of 1999. As we discussed previously, the proposed location of Iowa Jet Services would allow you to begin construction before the backbone infrastructure is installed if you are able to reach agreement with Harry Hinckley on the use of Ernest Street until the main road is constructed. The Airport Commission and City would be happy to do what we can to assist you in negotiations with Mr. Hinckley. The City Council expressed some support for having the City construct the ramp and taxiway if no state or federal funds were available and/or providing Iowa Jet Services with some sort of tax abatement. I have also spoken with David Lyons at the Iowa Department of Economic Development and someone from his office is supposed to contact me in the near future to discuss what tax abatement programs or incentives may be available through the State of Iowa. However, the City Council would like to have a better handle on the amount of investment, the number of jobs, and the anticipated salaries of those jobs prior to making any decisions. Although I realize you have given us some general information about these things previously, it would be helpful to the City Council if you would send a letter outlining the benefits that Iowa Jet Services would provide to the Iowa City community. The City Council would also like a letter outlining exactly what Iowa Jet Services needs from City in order to locate in the North Commercial Area of the Airport. The City Council plans to address these issues again at a work session scheduled fo~ 9:00 a.m. on Wednesday, June 17, 1998. With respect to the status of the mobile home park, the City anticipates acquiring the entire mobile home park and relocating the current tenants. However, it is possible that the City could reach an agreement with the owner whereby the City would only acquire the portion of the mobile home park which is within 500 feet of the runway, although I do not believe that scenario is likely. Both appraisals which the City had completed on the property concluded that only an uneconomic remnant would remain if the City acquired just the portion which is within 500 feet of the runway. State and federal law require condemning authorities to acquire all uneconomic remnants. Our consultant, ACSG, is currently waiting for the owner to respond to our last offer. I will let you know as soon as I know more about the status of this acquisition. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-:5009 If you have any questions, please do not hesitate to give me a call at 356-5030. will look forward receiving the requested information on behalf of the City Council. Very truly yours, Dennis J. Mitchell Assistant City Attorney CC; City Council Airport Commission Steve Atkins, City Manager Eleanor D'~lkes, City Attorney Ron O'Neil, Airport Manager Otherwise, den nis~ltr~rb5-28.doc June 3,1998 CITY OF I0 WA CITY Mr. Dean A. Spina Bradley & Riley, PC First Corporate Place 100 First St., S.W. P.O. Box 2804 Cedar Rapids, IA 52406-2804 Re: Hubert and Wilfred Yeggy; 828 St. Anne's Drive Dear Dean: I recently received another complaint from one of the neighbors regarding junk and salvage materials on the property at 828 St. Anne's Drive. Much to my dismay, the property appears to be in even worse condition than it was when your clients were found guilty of contempt last year. Enclosed please find copies of photographs that were taken of the property on April 3, 1998. The tires, water heaters, other appliances, and inoperable vehicles clearly violate the injunction that was entered on July 28, 1992. In addition, the vehicles which are currently being stored on the property are not parked on an approved surface as required by Section 14-6N-lB, City Code. Furthermore, the Yeggys' commercial salvage operation is not a permitted use in a residential zone. Please have your clients remove the junk and salvage materials, as well as the automobiles, and cease using the property for a commercial operation. If these items are not removed by Friday, June 19, 1998, the City will have no choice but to pursue further contempt and municipal infraction actions against them. If you have any questions, please feel free to give me a call at 319-356-5030. Dennis J; Mitchell Assistant City Attorney Enc. cc: City Council Stephen Atkins, City Manager Eleanor Dilkes, City Attorney Housing and Inspections Department Philip Left, Attorney for Estate of Bernard Yeggy dennis\ltr~ds6-3.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240.11t26 · (319) 356-$000 · FAX (319) City of Iowa City MEMORANDUM Date: To: From: Re: June 5, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, May 11, 1998- 7:05 p.m. in Council Chambers Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Karr, Dilkes, Franklin, Davidson, Fowler, Dolman, Klingaman, Neumann, Head, Grosvenor, Boothroy. Tapes: Reel 98-67, all; Reel 98-68, all. PLANNING & ZONING Reel 98-67, Side 1 Planning and Community Development Director presented the following Planning and Zoning items for discussion: Public hearing on an ordinance amending Title 14, Chapter 6, Zoning, Article T, Nonconforming Uses, Structures and Land, Section 5, Regulation of Nonconforming Lots, by changing the regulation of nonconforming lots of record. Public hearing on an ordinance changing the zoning designation of approximately 5.4 acres from Community Commercial (CC-2, 2.4 acres) and General Industrial (I-1, 3.0 acres) to Public (P) for property owned b¥ Kirkwood Community College at 1806, 1810, 1814, and 1816 Lower Muscatine Road. (REZ98-0003) Ordinance conditionally changin(~ the zoning designation on a 10-acre tract located on the south side of Melrose Avenue and west of West High School from Low Density Single- Family (RS-5) to Planned Development Housing (OPDH-8) to permit an 80 dwelling unit retirement community. ('Melrose Retirement Community/REZ98-0002) (Second consideration) Ordinance conditionally changing the zoning designation on approximately 41 acres located between Lower West Branch Road and Court Street extended, approximately 4/5 miles west of Taft Avenue from Low Density Single-Family Residential (RS-5) to Medium Density Single-Family Residential ('RS-8) for 29.1 acres and Low Density Multi-Family Residential (RM-12) for 11.9 acres. (Windsor Ridge/REZ97-0019) ('Pass and adopt) E. Resolution approving a preliminary plat of Walnut Ridge, Parts 6 and 7, a 66.68 acre, 20-lot residential subdivision located at the north terminus of Kennedy Parkway. (SUB98-0001) Ordinance approving the preliminary OPDH plan for Walnut Ridge, Parts 6 and 7, a 66.68 acre, 20-1or residential subdivision located at the north terminus of Kennedy Parkway. (REZ98-0001) (Pass and adopt) May 11,1998 Page 2 G. Resolution approving a final plat of Walnut Ridge, Part 6, a 20.44 acre, 12-1ot residential subdivision located at the north terminus of Kennedy Parkway. ('SUB98-0006) H. Resolution approving a final plat of Walnut Ridge, Part 7, a 11.09 acre, 8-lot residential subdivision located north of Kennedy Parkway. fSUB98-0007) AGENDA Reel 98-67, Side 1 1. (Agenda #7- Amendments to Flood Insurance Rate Maps). In response to Norton, City Manager Atkins stated there will not be a public hearing but council needs to officially adopt the maps. The Mayor reported City Engineer Fosse said adjustments could be made at anytime. 2. (Agenda #8- Amendment to FY98 Operating Budget). Norton stated that he would like changes coded. 3. (Agenda # 16-28E Agreement with East Central Iowa Employment and Training Consortium). City Clerk Karr noted the addition of this item to the agenda. PAPER BAN Reel 98-67, Side 1 Solid Waste Coordinator Neumann summarized proposed landfill ban of paper and cardboard products. Council directed Neumann to proceed with three recommendations as outlined in his May 4, 1998 memorandum. Neumann stated he will provide weight information for recycling mixed paper, glass and metal. Staff Action: Proceed with ban of corrugated cardboard from the landfill (recommendation #1); mandatory collection in multi-family dwelling (recommendation #2); and provide weight information (recommendation #3). (Neumann) DOWNTOWN ANGLE PARKING Reel 98-67, Side 2 Transit and Parking Director Fowler and Asst. PCD Director Davidson responded to council comments regarding downtown angle parking. A council majority directed staff to establish permanent downtown angle parking with the implementation of the downtown streetscape plan. Council requested that the angle parking islands be reduced in size. Staff Action: Notify downtown consultant of Council direction memo. See memo in May 15 Council packet. (Davidson) CDBG/HOME (Agenda Item #9) Reel 98-67, Side 2 Community Development Coordinator Head presented information. NEIGHBORHOOD SERVICES Reel 98-67, Side 2 PCD Director Franklin and Neighborhood Services Coordinator Klingaman presented the May 11, 1998 Page 3 amended Neighborhood Services proposal. A council majority agreed to the recommendations, including neighborhood planning and service delivery by district, retaining neighborhood association newsletters and neighborhood council, and looking at more ways to do communication. Franklin stated she will prepare cost estimates and evaluation of effectiveness. Staff Action: Staff will research and develop other means of communication with residents not included in neighborhood associations. (Franklin) PIN GRANT VIDEO Reel 98-68, Side 1 Neighborhood Services Coordinator Klingaman presented the FY98 PIN Grant Video. Staff Action: Council action scheduled May 26 on PIN Grant. (Klingaman) HOUSING AUTHORITY REORGANIZATION Reel 98-68, Side 1 (Agenda Item ¢¢12) H.I.S. Director Boothroy, Housing Administrator Grosvenor and Assistant City Manager Helling presented Housing Authority Reorganization Plan. ELIMINATION LOW INCOME HOUSING PREFERENCE Reel 98-68, Side 1 (Agenda Item #10 and #11 ) H.I.S. Director Boothroy and Housing Administrator Grosvenor responded to council comments regarding the elimination of low income housing preference. ELKS DRIVING RANGE Reel 98-68, Side 2 City Manager Atkins stated correspondence was received from the Elks and City Attorney Dilkes will prepare information for future council discussion. Staff Action: Letter sent to Elks regarding scheduling issues and matter scheduled for May 26 work session. (Atkins) LOCAL OPTION SALES TAX Local option sales tax discussion was deferred to May 14, 1998. MEETING SCHEDULE DISCUSSION Council agreed to the following May 26 meeting schedule: 4:00 to 6:00 PM Council Work Session 6:00 to 7:00 PM Break/Dinner on own 7:00 PM Council Formal Meeting Reel 98-68, Side 2 Reel 98-68, Side 2 May 11, 1998 Page 4 COUNCIL AGENDA/TIME Reel 98-68, Side 2 (Agenda #15-- Civic Center third floor and Police Department second floor expansion project.) In response to Norton, City Manager Atkins explained he will proceed with construction drawings from another firm. 2. Norton reminded Council Members about the Ronald McDonald House Fund-raiser scheduled June 13 and 14.. 3. Norton noted the University transit bill 2% raise and City employee raises of 3%. 4. Norton inquired about the county's cable service. Helling stated there is a separate agreement and if there is City staff assistance it will be on a chargeback basis. 5. Norton stated it would attend the CVB event at West High. O'Donnell noted concerns about child pornography on the City's cable channels. Norton suggested Ren~ Paine present information to council. Assistant City Manager Helling stated that the City Attorney Dilkes should be involved. Adjourned: 10:20 PM clerk\min\05-1 lws.doc City of Iowa City MEMORANDUM Date: To: From: Re: June 4, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, May 14, 1998 - 9:00 a.m. in Council Chambers Council: Staff: Tapes: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Atkins, Helling, Karr, Dilkes, Yucuis, Craig, Franklin, Schoon. Reel 98-70 Side 2; Reel 98-71, Side 1. City Manager Atkins, City Attorney Dilkes, City Clerk Karr, and Library Director Craig presented local option sales tax, ballot proposition and library board information. Input was received from Coralville Mayor Jim Fausett. A council majority agreed to a single local option sales tax ballot proposition for an election to be held no earlier than February 1 or later than March, 1999. City Manager Atkins stated he will prepare proposed ballot language and prepare correspondence to other Johnson County government entities regarding the council's intentions. Council agreed to schedule a Police Issues discussion on June 17, 9:00 to 11:00 AM. COUNCIL TIME Reel 98-71, Side 1 Lehman announced that Coralville has challenged Iowa City to a lazy boy/girl recliner race to be held next Thursday, 6:15 PM. Dee Norton agreed to coordinate Iowa City's participation. Adjourned: 10:50 PM clerk\min\05-14ws.doc C -- 0 I'-C~ 0 0 0 00 ,~- 0 C s- i-or, 0 O City of Iowa City MEMORANDUM Date: June 4, 1998 To: City Council From: Jeff Davidson, Asst. Director, Department of Planning & Community Development Re: Renovation of Iowa River Dam 7// H.R. Green is in the process of preparing bid documents for the renovation of the Iowa River Dam adjacent to the Iowa River Power Company Restaurant. The dam is being renovated in conjunction with construction of the new Iowa City Water Treatment Plant north of 1-80. Coralville and Iowa City are sharing in the expense of constructing a trail over the top of the dam which will link Coralville to the Iowa River Corridor Trail. The trail will also provide access to the dam for maintenance and public safety activities. We have recently been asked by the City of Coralville to make modifications to the design of the railing and lighting on top of the dam. These changes have been requested to make renovation of the dam more consistent with the architecture of the Iowa River Power Company restaurant. The proposed railing and lighting modifications are also consistent with the First Avenue improvement project that Coralville has planned for the First Avenue corridor between the Hawkeye Apartments area and 1-80. There are improvements to the area directly west of the dam which will be constructed as part of the Coralville First Avenue improvement project, and the City of Coraiville wishes to have these improvements consistent with the railing and lighting design of the dam renovation. We have indicated to Coralville that we are willing to incorporate the modified railing and lighting design into our project, but that in exchange we will require an agreement between the City of Coraiville and the City of Iowa City establishing a permanent easement between First Avenue and the river. This easement is for maintenance activities that we would need to conduct from the west side of the dam. Coralville has indicated that this is acceptable, and that they will prepare the necessary easement documents. The railing and lighting modifications are not substantially different from the originally proposed design that you saw in a work session several months ago. There is a large format plan in Brad Neumann's office if you wish to stop by and take a look. Feel free to contact Chuck Schmadeke or me if you have any questions. cc: Steve Atkins Karin Franklin Chuck Schmadeke Rick Fosse Eleanor Dilkes Brad Neumann City of Coralville ppclad min/mem/~wadarn.doc City of Iowa City MEMORANDUM Date: 'ro: From: Re: June 5,1998 City Manager Doug Ripley, JCCOG Tmffic Engineering Planner Light Between Bmadway St~etand Taylor Avenue To help the Police Department patrol the area between 2100 S. Broadway and 2100 S. Taylor, a street light-type overhead light was installed on an existing utility pole between 2107 Taylor Drive and the Cedarwood Apartments on Broadway Street. This light was installed by MidAmerican Energy on June 3, 1998. An additional light will be installed approximately 100 feet to the south, also on an existing pole, in the near future. The City and MidAmerican Energy are working with the residents in the area to get trees trimmed or removed to make the lights more effective. cc: Karin Franklin Jeff Davidson Pat Harney jw/mem/dr-light.doc CITY OF I0 WA CITY June 1,1998 Current Resident 2000 Broadway Iowa City, IA 52240 Dear Resident: To assist them in patrolling your neighborhood, the Iowa City Police Department has requested additional lighting between Taylor Drive and Broadway Street. Specifically, lights will be installed behind the Cedar Wood Apartments and the homes at 2107 through 2121 Taylor Drive. These lights will be installed on existing utility poles using the existing utility easement. With the new lights, you may notice additional light coming into your home. The best way to counteract this is to shut blinds, or install a thin curtain which would block out most of the additional light. Hopefully, any inconvenience will be offset by the increased security in your neighborhood. If you have any questions, please do not hesitate to contact me at 356~5254. Sincerely, JCCOG Traffic Engineering Planner cc: '~C'i'~;~ouncil,, City Manager Captain Pat Harney, Iowa City Police Department Irn~ltr~dr5-29.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1826 · (319) 3.~6-$000 · FAX (319) June 3,1998 CITY OF I0 WA CITY Melrose Avenue Resident Dear Resident: This past April Jeff Davidson and I met with you and your neighbors regarding the intersection of Melrose Avenue and Melrose Court. One result of the meeting was the recent change to a conventional traffic signal at this intersection. Also at this meeting, the two-way center turn lane was mentioned as a concern between Melrose Court and South Grand Avenue. The concern was the frequent cases of two cars trying to make opposite left turns coming face to face in the short distance provided. I have had an opportunity to investigate this concern and agree that the left turn lane for east bound traffic is not needed. I will recommend removal to the City Council at their June 16, 1998 meeting. If approved, the change will be completed using pavement markings, so a transition period is to be expected. This action will take place this summer. If you have any questions, please do not hesitate to contact me at 356-5254. Sincerely, Doug Ripley JCCOG Traffic Engineering Planner CO: Jeff Davidson Denny Gannon tm\mem'u=lr6-2 410 EAST WASHINGTON STREET · IOWA CITY, IOWA ~2240-1826 · {319) 356.~1000 · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: To: From: Re: June 3, 1998 City Council Doug Ripley, JCCOG Traffic Engineering Planner 8 a.m. - 5 p.m. Parking Prohibition on Holt Avenue In 1968, a parking prohibition on the east side of Holt Avenue and an 8 a.m. - 5 p.m. Mon.-Fri. parking prohibition on the west side of Holt Avenue was enacted. Signage was never installed identifying the 8-5 prohibition on the west side. Recently, area residents contacted me regarding transient parkers in their neighborhood. Upon review of the Holt Avenue file, the 8-5 parking prohibition was discovered. Since thirty years had passed, a neighborhood survey was sent to ensure the 8-5 prohibition on the west side of Holt Avenue was still desired. Sixteen surveys were sent and eleven returned; seven in favor of the prohibition and four opposed. We will be installing the parking prohibition signs this summer. Since four residents opposed, this memo is to bring the situation to your attention. If you have any questions, please contact me at 356-5254. jw/mem/dr-holt.doc JCCOG memo Date: June 1, 1998 To: From: Iowa City City Council Coralville City Council John Yapp, Assistant Transportation Planner Re: Iowa River Corridor Trail Counts Last Fall we began taking trail counts along the Iowa River Corridor (IRC) Trail in order to get a better understanding of how extensively the trail is being used. On Tuesday, May 5 and Saturday, May 9, staff conducted trail counts at CRANDIC Park, where the IRC Trail meets the Coralville Connection Trail. Counts were taken 7:00 a.m. to 8:00 p.m., with partly sunny 70- degree weather on both days. The table below shows the volume of users that was recorded on both days. There was a slightly greater number of pedestrians than bicyclists during both the Tuesday and Saturday counts. A total of 372 people used the trail during the Tuesday count, and 504 during the Saturday count. To compare, the counts taken last Fall near Hancher Auditorium had 1,638 people using the trail on a weekday, and 860 people on a Saturday. Iowa River Corridor - Coralville Connection Trail Counts Pedestrians Bicyclists In-Line Skaters JTuesday 5/5 184 176 12 Saturday 5/9 253 206 45 Total 372 504 On the Tuesday count, it appeared roughly half of the trail users during the AM and PM commuting times were commuters to school or work. Staff counted trail users as commuters if they were dressed in work attire, and/or carrying packs or briefcases. The vast majority of trail users during the Saturday count, and during the evening of the Wednesday count, were recreational users. CC: Jeff Davidson, Executive Director, JCCOG Marie Ware, Director, Coralville Parks and Recreation Department JCCOG Regional Trails and Bicycling Committee Im\mem\jy2-29.doc May 31, 1998 I have had it !! I am a great fan of Hickory Hills nature trails. I actively campaigned against the continuation of First Avenue because I wanted to preserve the peace and tranquility that can be found on the nature trails. But irresponsible dog owners have ruined the park. I walked the trails four times this week. Two of those times I was accosted by large, wet, muddy dogs that were not on leashes. The owners ignored the dogs' behavior: one called to her dogs and the others ignored their dogs as they charged me and jumped on me. Please notice that I used the plural form. When I see dogs off-leash, usually there are two or three large dogs per person. I can count between 5-15 dogs off leash every time I walk the trails. When I appeal to the owners to get their dogs on leashes, they act embarrassed or ignore me. Posted at all entrances to the park are signs stating that all pets must be on a leash. Why aren't these laws being enforced?? Why are the rights of humans put after the consideration to dogs? Katie Lind 24 Heather Drive Iowa City, Iowa 351-81133 52245 Steve Atkins CITY OF I0 WA CITY Department of Housing and Inspection Services 410 Washington Street Iowa City, Iowa 52240 BUILDING PERMIT INFORMATION May 1998 KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residential - duplex Residential - three or more family Residential - single family Commercial & Residential Other type of use Page: 1 Date: 06/01/98 Prom: 05/01/98 To..: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREJ%UREPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0305 LAI~4ERS CONSTRUCTION 35 IMPERIAL CT ADD NON 1 0 $ 8750 48 X 24 GARAGE ADDITION TO COF94ERCIAL BUILDING ADD NON permits: 1 $ 8750 BLD98-0258 KIM MERKER 604 IOWA AVE ADD RSF 29' X 19'-2" TWO STORY ADDITION WITH ATTACHED SINGLE CAR GARAGE AND DECK BLD98-0032 AUDREY QUALLS 511 CLARK ST 16 x 22 TWO STORY ADDITION 2 0 $ 90000 BLD98-0266 TOM SOUTHARD 420 LEXINOTON AVE 135 SQUARE FOOT DINING ROOM ADDITION, ALTERATION TO SFD ADD RSF 0 0 $ 37500 BLD98-0281 MICKEY ELIASON 315 MOP. NINGSIDE DR 23 X 14 ROOM ADDITION ADD RSF 1 0 $ 20000 BLD98-0286 MICHAEL & SUSAN 1840 KAT}{LIN DR WALKER 14' X 22'6" FAMILY ROOM ADDITION ADD RSF 0 0 $ 19250 BLD98-0180 ANN BURK 105 AMHURST ST 14 X 18 THREE SEASON PORC~ AND 294 S.F, OF WOOD DECK ADD RSF 1 0 $ 16500 BLD98-0288 DALE MILLER 3017 WASHINGTON ST 12' X 18' SUNROOM ADDITION TO SFD ADD RSF 0 0 $ 15858 BLD98-0282 DARREL WYRICK 132 POTOMAC DR 16' x 24' SUNROOM ADDITION ADD RSF 0 0 $ 15375 BLD98-0278 JACK & ANN BAGFORD 3 GL4~ND~JuE TER 13 X 16 THR~E SEASON PORCH ADD RSF 1 0 $ 11000 BLD98-0310 ROSALIE ROSE 2022 GRANTWOOD ST 12 X 16 TNREE SEASON PORCH ADD RSF 1 0 $ 10000 BLD98-0241 RICK SHELMAN 4715 INVERNESS CT 12' X 22' SINGLE CAR GARAGE ADDITION TO EXISTING GARAGE ADD RSF 0 0 $ 8000 BLD98-0270 MATT & M~iRIA LOFGREN 4017 EL PASO DR 14' X 20' SCREEN PORCH ADDITION WITH 14' X 16' DECK ADD RSF 0 0 $ 500O BLD98-0279 JOHN KLEIN 20 X 12 WOOD DECK 1126 PENKRIDGE DR ADD RSF 0 0 $ 4500 BLD98-0259 AL ZABACK 15 N WESTMINSTER ST 12' X 34' DECK ADDITION ADD RSF 0 0 $ 350O ADD RSF 2 0 $ 49731 Page: 2 Date: 06/01/98 From: 05/01/98 To..: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0220 HOMETOWN RESTYLING 603 BR00KI2tND PARK DR INC. 29'X 4' WOOD DECK, REPLACE SOFFIT ON FRONT PORCH. BLD98-0327 GARY BAKER 1735 DUBUQUE RD 12 X 16 SCREEN PORCH AT EXISTING DECK LOCATION ADD RSF 0 0 $ 3370 ADD RSF 1 0 $ 3000 BLD98-0316 WILLIAM A GROVES 63 DURANGO PL 12' x 20' deck addition to rear of sfd ADD RSF 0 0 $ 2500 BLD98-0301 MICHAEL & ANNE 126 RAVENCREST DR DENNIS 14' X 16' SCREEN PORCH ADDITION TO SFD ADD RSF 0 0 $ 2383 BLD98-0274 ERIC KOOKER 250 SQUARE FEET DECK BLD98-0277 LINDA CROOKHAM 24 X 24 WOOD DECK 2005 UNION RD ADD RSF 0 0 $ 1500 629 WHITING AVE ADD RSF 0 0 $ 1500 BLD98-0329 BOB ROTTER 921 S S~IT ST ADD RSF 0 0 $ 800 10'x 14' WOOD DECK WITH STAIRS. ADD RSF permits: 21 $ 321267 BLD98-0304 BUCKLE-DOWN 2308 ~INZ RD ALT NON PUBLISHING INTERIOR REMODEL TO COVERT A PORTION OF WAREHOUSE AREA TO OFFICE AREA 0 0 $ 115000 BLD98-0275 BLAKE ROWLEY 509 S GILBERT ST 76' X 42.66' R~STAURANT REMODEL ALT NON 1 0 $ 40000 BLD98-0231 MIKE PORTER 20 S CLINTON ST INSTALL FIRE ESCAPE FROM SECONDAND THIRD LEVELS ALT NON 0 0 $ 30000 BLD98-0290 FUN ZONE INC 105 S DUBUQUE ST ALT NON REMOVE THO.NONLOAD BEARING WALLS TO ALLOW EXPANTION INTO 107 S. DUBUQUE ST. 0 0 $ 5000 BLD98-0302 PLUM GROVE ACRES INC 2601 HICKORY TR INSTALL STORAGE CLOSETS IN THE PARKING GARAGE ALT NON 0 0 $ 5000 BLD98-0276 UROLOGIC ASSOC. 2407 TOWNCREST DR ALT NON 0 0 $ 2000 OFFICE REMOVE NON-BEARING INTERIOR PARTITION WALLS AND PATCH DRYWALL. ALT NON permits: 6 $ 197000 Page: 3 Date: 06/01/98 From: 05/01/98 TO,.: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0273 MARK & SANDY SCHANTZ 526 LARC~LN finish 960 sq. ft. of basement ALT RDF 0 0 $ 23000 BLD97-0745 CHARLES HEAT~ 819 FAIRCNILD ST ALT RDF 0 0 $ 4000 FINISH BASEMENT TO CREATE TWO BEDROOMS AND A BATMROOM ALT RDF permits: 2 $ 27000 BLD98-0295 RIVER CITY HOUSING 200 S SU~T4IT ST COLLECTIVE HANDICAP ACCESSIBLE SIDEWALK AND RAMP. liLT RMF 0 0 $ 10275 BLD98-0299 MC CREEDY TAYLOR 1521 MCKINLEY PL ALT RMF 0 0 $ 6000 CONSTRUCTION 580 S.F. BASEMENT FINISH ALT RMF permits: 2 $ 16275 BLD98-0221 TOM & LAURIE KRIZ 711 3RD AVE 14' X 30' ONE STORY ADDITION ALT RSF 1 0 $ 29669 BLD98-0253 DUDLEY BROTHERS CO 1030 SUNSET ST CONVERT EXISTING 18'x 14' DECK TO A THREE SEASON PORCH ALT RSF 0 0 $ 9000 BLD98-0217 MARY EMERY & STEVE 1331 DODGE ST CT WOOT~XDN 12' X 15' SCREEN PORCH ALT RSF 0 0 $ 7500 BLD98-0108 WALT MALEY 614 BROOKLAND PARK DR BATHROOM & BEDROOM REMODEL ALT RSF 0 0 $ 7000 BLD98-0249 JASON AIRD & KRISTA 1544 LANGENBERG AVE ALT RSF JOHNSON DRYWALL WALLS AND CEILING FOR BASEMENT OFFICE AND EXERCISE ROOM 0 0 $ 2000 BLD98-0264 JANICE E SNEET 510 RONALDS ST ALT RSF 0 0 $ 500 BATHROOM REMODEL ALT RSF permits: 6 $ 55669 BLD98-0272 TOBA ENTERPRISES 2220 H~INZ RD L.C. 39,200 S.F. OFFICE AND WAREHOUSE BUILDING BLD98-0265 360 CO~WN~NICATIONS 2420 OLD HIGHWAY 218 S 11'6" X 28 PREFAB. RADIO EQUIPMENT BUILDING NEW NON 2 0 $ 510000 NEW NON 1 0 $ 100000 Page: 4 Date: 06/01/98 From: 05/01/98 TO..: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0262 PIP PRINTING 415 HIGHLAND AVE 11'x 18' PORTABLE DETACHED GARAGE NEW NON 0 0 $ 1796 BLD98-0193 CROELL REDI-MIX 3310 OLD HIGHWAY 218 S NEW NON 0 0 $ 500 portable (temporary) redi-mix batch plant NEW NON permits: 4 $ 612296 BLD98-0228 BOB MIKLO 530 RONALDS ST 14' X 22' DETACheD GARAGE NEW RAC 0 0 $ 14500 BLD98-0271 E. BEAN CONSTRUCTION 312 FAIRCHILD ST INC. 24'x 24'DETAC~{ED GARAGE ON A S~ALLOW FROST FOOTING. NEW RAC 0 0 $ 8500 BLD98-0260 BULLOCK GARAGES 720 RIVER ST 22'x 22' DETACHED GARAGE ON SHALLOW FROST FOOTING. NEW RAC 0 0 $ 7950 BLD98-0267 DEAN LUMPA 1003 GINTER AVE 15' x 21' SINGLE CAR DETACHED GARAGE ACCESSORY BUILDING NEW RAC 0 0 $ 5200 BLD98-0250 RIC~ MURPHY 1804 F ST 16' X 20' DETACHED GARAGE NEW RAC 0 0 $ 4762 BLD98-0263 BARBARA J GORVIN 2215 D ET NEW RAC 0 0 $ 1334 12'x 16' DETACHED PORTABLE SHED. NEW RAC permits: 6 $ 42246 BLD98-0211 JA~S STETZEL 811 LONGFEIJ~OW PL NEW RDF 2 2 $ 226227 DUPLEX WIT~ TWO 2 STALL ATTACHEDGARAGES NEW RDF permits: 1 2 $ 226227 BLD98-0255 PRIME V~S 1514 MCKINLEY PL 4 UNIT CONDOMINIUMS WITR TWO CAR GARAGES NEW RMF 2 4 $ 250000 BLD98-0256 PRIM V~N"/FJRES 1528 MCKINLEY PL ~ ~ 2 4 $ 250000 4 UNIT CONDOMINIUM WITH TWO CAR GARAGES NEW RMF permits: 2 8 $ 500000 BLD98-0306 MITCHELL PHIPPS 640 i~DJuINGTON DR BUILDING S.F.D. WIT~ A TWO CAR GARAGE NEW RSF 2 1 $ 176429 Page: 5 Date: 06/01/98 From: 05/01/98 TO..: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit A~plicant name Address Type Type Stories Units. Valuation No. Impr Use BLD98-0168 DICK DONAIUJE 1505 DUBUQUE RD NEW RSF SFD WITH ATTACHED 2 CAR GARAGE AND A 30' X 20' DETACHED ACCESORY BUILDING 1 1 $ 163824 BLD98-0246 RICK & ANGIE ADRIAN 934 BARRINGTON RD SFD WITH ATTACHED 3 CAR GARAGE NEW RSF 1 1 $ 150000 BLD98-0230 FRANTZ\KOHLI 1659 HEMINGWAY LN CONSTRUCTION SFD WITH ATTACHED 2 CAR GARAGE NEW RSF 2 1 $ 140336 BLD98-0222 JEFF MILLER CONST 1226 FLAGSTAFF DR S.F.D. WITH A TWO CAR GARAGE NEW RSF 1 1 $ 130000 BLD98-0300 ~%L THOMAE 1521 DICKENSON LN CONSTRUCTION TWO STORY SFDWITHATTACH~D 2 CAR GARAGE NEW RSF 2 1 $ 106276 BLD98-0053 DUFFY BUILDERS 3348 SOU~"A JAMIE LN S.F.D. WITH A TWO CAR GARAGE. ZERO LOT LINE NEW RSF 2 1 $ 91126 BLD98-0056 DUFFY BUILDERS 3356 SOUTH JAMIE LN NEW RSF 2 1 $ 91126 S.F.D. WITH A TWO CAR GARAGE. ZERO-LOT-LINE NEW RSF permits: 8 8 $ 1049117 BLD98-0261 BLAKE ROWLEY 509 S GILBERT ST UNDERPIN AND RECONSTRUCT 25 LIN.FT. OF FOUNDATION WALL REP NON 0 0 $ 15000 BLD98-0283 DON MCDONALD 16 S CLINTON ST REP NON 0 0 $ 2500 REROOF WITH CLASS "A" FIBERGLASS SHINGLES REP NON permits: 2 $ 17500 BLD98-0269 MELANIE CLEVELAND 925 S 7TH AVE REP RAC 0 0 $ 3500 REPLACE EXISTING GARAGE FOUNDATION, DRIVEWAY PEP RAC permits: 1 $ 3500 BLD98-0251 ROBERT OGESEN 1601 ABER AVE TEAR OFF AND REROOF WITH CLASS "A" FIBERGLASS SHINGLES BLD98-0311 PHI CHAPTER OF DELTA 522 N CLINTON ST DELTA PHI REROOF MULTIFAMILY DWELLING UNIT (SORORITY HOUSE) REP RMF 0 0 $ 10733 REP Pd~F 3 0 $ 5600 Page: 6 Date: 06/01/98 From: 05/01/98 To..: 05/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0083 DONALD GREGORY 430 BLOOMINGTON ST REP RMF 0 0 $ 3000 REROOF WIT~ MINIMUM CLASS "C" ROOF SHINGLES REP RMF permits: 3 $ 19333 BLD98-0229 PAUL CASELLA 1620 MORNINGSIDE DR REPAIR FIRE DAMAGE PEP RSF 0 0 $ 70000 BLD98-0280 CARL HENSLEY 112 N WESTMINSTER ST REPAIR EXISTING DECK AND ADD STAIRS TO GRADE FROM DECK REP RSF 0 0 $ 7500 BLD98-0252 CHAD CERMAK 805 DEWEY ST REP RSF TEAR OFF AND REROOF WITH CLASS #A" FIBERGLASS SHINGLES. RESHEATH 0 0 $ 5349 BLD98-0307 MARY BENNETT 1107 MUSCATINE AVE 6' X 19' DECK REPLACEMENT AND NEW STEPS REP RSF 0 0 $ 4000 BLD98-0292 MARIE R DVORSKY 1215 FRANKLIN ST S.F.D. FIRE R~PAIR REP RSF 1 0 $ 3500 BLD98-0296 MARK & LISA MOSER 33 DENBIGH DR REP PEF 0 0 $ 1800 REPLACE 10 X 14 WOOD DECK REP RSF permits: 6 $ 92149 TOTALS 18 $ 3188329 Iowa City Police Activity Report Taylor, Broadway, and Cross Park A Brief Summary of the Activities Which Occurred Between May 29- 31, 1998 Friday 5-29 Assist other agency - 845 Cross Park 1D, Officer stood by while tenants of apartment were evicted. No problem. Suspicious Activity - 1904 Taylor, Complaint of person sitting on hood of car for the last half hour. No problem, person waiting to show apartment. Disturbance/Loud Party - 2100 Broadway #K, Noise warning issued to tenant. Information - 1900 blk. Broadway, Rumor that there would be a drive by shooting Information passed along to SCAT and patrol. Saturday 5-30 Juvenile complaints - 2010 Broadway, Juvenile charged with Possession of Tobacco Suspicious Activity - 1906 Broadway #6, Report of subject claiming to be a police officer. Subject charged with False Reports to Law Enforcement, Public Intoxication Suspicious Activity - 1926 Broadway, Report that two cars drove up and the driver of one car chased the driver of the other. Both on foot. Officers could not locate either person or the cars involved. Sunday 5-31 Fight in progress - 2010 Broadway, Officers were unable to find anyone involved in a fight. Juvenile complaints - Pepperwood Plaza, Report of 10 subjects hitting rocks at building with baseball bats. Officer was unable to find anyone in the area hitting rocks or in possession of baseball bats. Reckless driver, Suspicious Activitiy - area of Burns and Taylor, Two different reports of reckless drivers. Officer could not locate either vehicle. No plate information given to officer. Disturbance/Loud party - 1906 Broadway #10, Noise warning issued to the tenants. Suspicious Activity - Hollywood and Broadway, Report of screaming coming from the area. Officer checked the area and was not able to find anyone. Suspicious Activity - 1958 Broadway, Report of a car driving through the lot and stopping and honking. Car was not in the area when the officer arrived. MEMORANDUM TO: FROM: RE: DATE: Steve Atkins, City Manager R. J. Winkelhake, Chief of Police~..~.D~' JOHNSON COUNTY MULTI-AGENCY TASK FORCE GRANT June 1,1998 I was informed on Wednesday, May 27, 1998 that the Johnson County Multi- Agency Task Force has been awarded $66,046 for the FY 1999. This is one of 72 projects that have been funded across the State of Iowa and will continue funding the grant we've been receiving since FY 1990. This funding reimburses the City of Iowa City for the salary and benefits of one police officer from Iowa City to take part in this task fome. Iowa City is the grant agency for that task force. It also contributes $9,000 in overtime to the task force budget. In addition there is a $1,700 funding to pay for pagers and cell phones for the people that are assigned to the task force. The Iowa City Police Department, along with the following agencies, make up the Johnson County Area Multi-Agency Task Force: Johnson County Sheriff's Department, Coralville Police Department, University of Iowa Public Safety Department, and the Iowa County Sheriff's Department. MEMORANDUM TO: Steve Atkins, City Manager FROM: R. J. Winkelhake, Chief of Police RE: GRANT FOR STOP VIOLENCE AGAINST WOMEN DATE: June 1, 1998 We received notification on Friday, May 29, 1998 that the Iowa City Police Department has been awarded a grant for the Stop Violence Against Women Program. The amount awarded is $41,510. This is a 25% match grant. The amount of the match is $13,837. The match is the remainder of the salary and benefit costs for the officer. This is the second year of this grant; last year it was 100% funding; this year it has been reduced to 75% funding simply because of the tremendous amount of requests for additional programs across the state. This grant is for next fiscal year. From The Desk Of Captain Widmer Date: June 1, 1998 ro~ Chief Winkelhake Ref: Animal Shelter Open House I wanted to remind you that this Saturday (June 6) is the open house at the Iowa City Animal Shelter. Events are scheduled to begin at 10 A.M. and run to 7 P.M. Activities will include live music, activities for children (colortag comest, sidewalk drawing, games etc.) obedience and care demonstrations, food and drink for the public as well as their pets. Along with the open house, we will be conducting the annual "Pet Adoptathon". Various animals up for adoption will be showcased and information will be given out to encourage finding good homes for them. Shelter personnel are in the process of cleaning & making sure everything is in order. Contact me if you have any questions, and I hope to have you participate on Saturday. OFFICER 54 CITY POLICE DEPARTMENT USE OF FORCE REPORT May, 1998 DATE CASE # INCIDENT 5-01 98803916 Possession of Alcohol Under Legal Age FORCE USED While doing a bar check, the officer saw the subject with a beer. When she saw the officer she took off running. Officer caught up with her and grabbed her arm. She quit nmning and was handcuffed. 32 5-02 98803974 OWI, Interference with Official Acts While conducting an investigation the subject attempted to walk away. The officer grabbed his arm and he resisted by pulling away. His arm was pulled behind his back and handcuffed. 9,40,42 49 28,50 26 5-03 98804020 Fight in progress 5-05 98804112 Domestic Assault 5-05 98804117 Public Intoxication 5-06 98804123 Sick animal Subject was placed under arrest but refused to be handcuffed. He resisted officers and was taken to the ground. The subject continued to resist and a pressure point control technique was used to get him to comply. He was then taken to the squad car. He refused to get in and resisted officers. He was then sprayed with OC and placed in the back seat of the car. During the investigation the subject walked away from the officer. He refused to stop. The officer grabbed his arm. The subject attempted to pull away and resisted the officers attempts to stop and calm him. He was taken to the ground and handcuffed. Subject started to _run away from the officer after he was told he was under arrest. The officer grabbed his ann and took him to the ground. The subject was then handcuffed. Officer shot a sick raccoon with a .22 cal. rifle. 92 5-12 98804381 I~uredanimal An injured deer was shot by an officer with his sidearm. OFFICER 16 46 35, 40, 47 43 41 14 34 21 DATE 5-14 5-15 5-16 5-15 5-17 5-18 5-19 5-22 CASE # 98804418 98804501 98804505 98804506 98804552 98804579 98804631 98804644 INCIDENT Public Intoxication Armed person Stolen vehicle Public Intoxication OWI Suspicious person Burglary FORCE USED While helping emergency medical personnel, the subject was harassing other people. He was told to leave the area several times. He refused and was placed under arrest. He resisted and an arm bar was used to control him while the handcuffs were placed on him. Officer was investigating an incident where people were threatened by a person with a shotgun. The suspect was located and the officer drew his sidearm until he was sure he did not have a weapon. Officers stopped a stolen car and removed the occupants. The officers' sidearm were unholstered until everyone was out of the car. Subject was drunk and causing a disturbance. When he was placed under arrest he resisted being handcuffed. Officer pulled the subject's hands behind him and he was handcuffed. Subject ran from his car after the officer stopped him. The officer caught him and directed him to the ground. He was handcuffed. Officers were investigating a disturbance. The subject was seen leaving the axea with a 4 foot long metal pipe. The officer approached him and asked him twice to put it down. He refused. Officer drew his sidearm and ordered him to put it down. He did and was arrested for public intoxication. Officer responded to a call of two subjects with a long gun. Officer checked the area on foot with his sidearm drawn. The subject resisted a Coralville Investigator's attempt to stop him. Iowa City Officer grabbed the subject's arm and held it behind his back. OFFICER DATE 36 5-23 14 5-24 36 5-25 93 5-26 93 5-26 13, 35, 40, 48 5-29 97 5-29 49 5-31 CC: Chief City Manager Captains Lieutenants Library City Clerk CASE # 98804771 98804797 98804810 98804836 98804845 98804928 98804933 98805027 INCIDENT OWl Driving Under Suspension Injured ammal Injured deer Assist Youth Homes Disorderly House Disorderly conduct Public Intoxication Assault FORCE USED Officer assisted Johnson County Deputies, who were t~ing to place a subject in a padded cell. Officer held the subject's arms behind his back. During the investigation, the subject attempted to leave. Officer grabbed his arm and spun him around, so he could be handcuffed. An injured animal was shot once with the officer's sidearm. An injured deer was shot with the officer's sidearm. Employees of Youth Homes were wrestling with two violent juvemles. Officer grabbed the leg of one of the girls and she quit fighting. Subject interfered with officers while they were investigation a loud party. He was placed under arrest and refused to be handcuffed. Officers pulled his arms behind his back and handcuffed him. A female was told she was under arrest for the party. She attempted to run into the house. An officer grabbed her and she kneed him in the groin. Officers grabbed her and pulled her arms behind her back. She was handcuffed Subject fled on foot when he was told he was under arrest. He tripped and fell and the officer held him down. He was handcuffed. Subject was a suspect in an assault. He refused to leave the area near the victim. Officer requested him to move away. When he refused office placed his hand on his chest and pushed him away from the area. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 1 Females: 1 June 16, 1998 CIVIL SERVICE COMMISSION Unexpired Term June 16,, 1998 - April 1, 2001 No Applications As of 5:00 p.m. June 4, 1998 [] Denotes applicant completed the Confidential page of the application. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commission. s. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 3 June 16, 1998 DESIGN REVIEW COMMITTEE One Vacancy Unexpired Term in Addition to Three-Year Term June 16, 1998 - July 1, 2001 (Business or Property Owner) Applicant must own a business or property located in the Design Review District Downtown or Near South Side. No Applications As of 5:00 p.m. June 4, 1998 [] Denotes applicant completed the Confidential page of the application. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step- child, aunt, or uncle. (Resolution 85-354} Males: 3 Females: 6 June 16, 1998 HISTORIC PRESERVATION COMMISSION One vacancy - Unexpired Term June 16, 1998 March 29, 1999 (Brown Street District Representative) No Applications As of 5:00 p.m. June 4, 1998 [] Denotes applicant completed the Confidential page of the application. BG/B1/gB BB:6-'7:19 31g-3.F~l--~lZZ3 -> 31935fiSBB9 II~lfi CITY ChBI~K Page BBZ Johnson Count)* BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Stutsman June 2, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of May 28th 3. Business from Lori Schnoor, Soil and Water Conservationist for Johnson County Soil and Water Conservation District re: staff report. discussion 4. Business from Pam Nielsen of "The Snowdrifters, Inc. of Johnson County" re: the Sutliff Bridge Centennial Dance. Request for assistance from Johnson County. discussion 5. Business from Wffiiam Gorman, Executive Director for Systems Unlimited, Inc. re: S.E.A.T.S. contract. discussion 6. Business from Burnell Chadek, Interim Director of S.E.A.T.S. a) Discussion re: FY '99 - FY '03 contract with Coralville. b) Discussion re: FY '99 request for proposals for supplemental paratransit service. c) Discussion re: purchase of Global Positioning Systems equipment for S.E.A.T.S. vehicles. d) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B6/B1/9B BB:57:q7 319--35q--qZZ3 -> 31935fi5BB9 IOl~fi CITY CI~]~KP,~ge BB3 Agenda 6-2-98 Page 2 7. Business from the County Engineer a) Discussion re: right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway #22 and 520th Street with the following: 1) Right-of-way contract with Kevin Forbes and Lisa Forbes for $2,387.00 for Johnson County Project FM-52(34)--55-52. (Revision) 2) Right-of-way contract with Evelyn M. Lantz for $2,060.00 for Johnson County Project FM-52(34)--55-52. 3) Tenant contract with Bradley Bell for $25.00 for Johnson County Project FM-52(34)--55-52. 4) Right-of-way contract with Carol W. deProsse Trustee of Carol W. deProsse Trust, for $2,250.00 for Johnson County Project FM- 52(34)--55-52. 5) Tenant contract with Kevin Forbes for $25.00 for Johnson County Project FM-52(34)--55-52. 6) Right-of-way contract with Shirley A. Smothers and Jerold R. Smothers for $936.00 for Johnson County Project FM-52(34)--55- 52. 7) Tenant contract with Kevin Bell for $25.00 for Johnson County Project FM-52(34)--55-52. b) Discussion re: Iowa Department of Transportation Agreement for Federal-Aid Highway Bridge Replacement and Rehabilitation (HBBR) Program Project BROS-52(46)--8J-52. This is the bridge replacement project on Calkins Avenue in Section 33-79-8. c) Other 8. Business from the Board of Supervisors B6/B1/9B BB:SB:Z1 319-354--4Z13 -> 31935G5BB9 IO~q CITY CLBBX Page BB4 Agenda 6-2-98 a) Discussion re: Page 3 FY '99 budget for Heritage Agency on Aging contract for Senior Dining. b) Discussion re: summer schedule. c) Minutes received 1. Hawkeye Area Community Action Program, Inc. for April 23, 1998 2. Internal Newsletter Sub-Communication Committee for May 15, 1998 3. Johnson County Decat Project Planning Committee for May 19, 1998 4.Communications Committee for May 15, 1998 and May 22, 1998 5.Empowerment Zone Steering Committee for May 20, 1998 d) Reports e) Other 9. Discussion from the public 10. Business from the County Attorney a) Report/discussion m: S & G request for bank escrow agreements in lieu of performance bond. b) Executive Session re: Social Services unit job classification negotiation strategy. report/discussion c) Executive Session re: litigation to enforce Subdivider's Agreement with Bryson-Clark Ltd. report/discussion d) Other 11. Recess B6/B3/9B BB:41:SB 319-3.54-4213 -> 3193565BB9 ll]l~q C]?V CLBBK Pag'- BB2 Johnson County __ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS June 4, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of May 28th 4. Action re: payroll authorizations Business from Sher Hawn, Johnson County Director of Employee Wellness re: report on focus groups for County Employee Wellness Program Planning. report/update/discussion 6. Business from the County Auditor a) Action re: permits b) Action re: reports c) Other 7. 'Business from the County Attorney a) Discussion/action re: S.E.A.T.S. and Ambulance 1997-2000 collective bargaining agreements. b) Discussion/action re: S & G bank escrow agreement in lieu of performance bond. c) Report re: other items 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 I]6/B3/98 BB;qZ;16 319-35q-qZ13 -> 319356561]9 II~gl CITY r.l~]~ Page BIt3 Agenda 6-4-98 8. Business from the Board of Supervisors Page 2 a) Motion authorizing Chairperson to sign contracts for right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway//22 and 520th Street with the following: 1) Right-of-way contract with Kevin Forbes and Lisa Forbes for $2,387.00 for Johnson County Project FM-52(34)--55-52 (Revision) 2) Right-of-way contract with Evelyn M. Lantz for $2,060.00 for Johnson County Project FM-52(34)--55-52. 3) Tenant contract with Bradley Bell for $25.00 for Johnson County Project FM-52(34)--55-52. 4) Right-of-way contract with Carol W. deProsse Trustee of Carol W. deProsse Trust, for $2,250.00 for Johnson County Project FM- 52(34)--55-52. 5) Tenant contract with Kevin Forbes for $25.00 for Johnson County Project FM-52(34)--55-52. 6) Right-of-way contract with Shirley A. Smothers and Jerold R. Smothers for $936.00 for Johnson County Project FM-52(34)--55- 52. 7) Tenant contract with Kevin Bell for $25.00 for Johnson County Project FM-52(34)--55-52. b) Motion authorizing Chairperson to sign Iowa Department of Transportation Agreement for Federal-Aid Highway Bridge Replacement and Rehabilitation (HBBR) Program Project BROS- 52(46)--8J-52. This is the bridge replacement project on Calkins Avenue in Section 33-79-8. c) Discussion/action re: agreement for use of public right-of-way between Johnson County, Iowa and The Snowdrifters, Inc. d) Action re: FY '99 request for proposals for supplemental paratransit service. c) Discussion/action re: renewal of Flex Benefits Plan Administration Agreement. f) Motion re: to provide S.E.A.T.S. service to Systems Unlimited for FY '99 m the amount of $25,000.00. g) Motion re: FY '99 budget for Senior Dining Program with Heritage Agency on Aging. I~/B3/gB 8EI:4Z:~-~ 319-354-47-13 -> 31935658B9 IOg~l CITY CLERK Page BB4 Agenda 6-4-98 i) J) k) 1) Page 3 Motion re: canceling Board of Supervisors' informal and formal meetings for the weeks of July 19a~ and August 16th. Motion authorizing Chairperson to send Joe Holland a letter of appreciation and certificate for serving on the Johnson County Historic Preservation Commission. Motion appointing Robert Soldofsky to the Johnson County Task Force of the Heritage Area Agency on Aging for a term ending June 30, 1999. Discussion/action re: fireworks permit. Other 9. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attorney d) Other 10. Adjournment FROM; CITY OF CORALVILLE FAX NO.: 319 351 59]5 06-0?-98 05~08P P.02 th Fest July 2- July 5, 1998 in Coralville CORALVILLE PRESS RELEASE: Wednesday, June 3, PRESS CONTACTS: Joanne Higgins (319) 338-4744 Patty Schnoebelen (319) 354-3560 FOR IMMEDIATE EELEASE Please note: This is an updated and corrected ~chodule of events. Please feel free to contact us with any ques. tions you may have regarding the schedule. CORALVILLE FOURTH FEST SC!~D_ ULE ~AY, JULY 2 TO SUNDAY, JULY Thursday, July 2 5- 9 p.m, 5- 8 p.m, 5- 9 p.m. 5-9 p.m. 5-9 p.m. 12 - 10 p,m. 6 p.m. 8 p,m. Food vendors open Farmers Market American Legion Bingo "Blue Top History Album' photo essay by ar~st Lois Wiederrecht-Finke at City Hall Coralville History Exhibit at City Hall Carnival open The Blue Band The Mamas & The Papas Fridmy, July 3 12- 10 p.m. 12 - 9 p.m. 12 - 9 p.m. 12 - 9 p.m. 3 - 4:30 p.m. 5-9 p.m. 5-9 p.m. 6:30 p.m. 6;~i) p.m, Dusk Carnival open Craft Show open "Blue Top History Album" photo essay by artist Lois Wiederrecht-Finke at City Hall Coralville History Exhibit at City Hall Ice Cream Social and Sing-A-Long Sponsored by Mercy Hospital Food vendors open American Legion Bingo State Fair Singers and Jazz Band Mayor's Car Cruise featuring cars from ~he 60's cruise from GEICO to the Drive-ln area A Night at the Ddvc-ln Outdoor Movie (15' X 20' screen), situated by Coralville Rcc Center and S,T, Morrison Park. Saturday, July 4 10 a.m. Parade 10 a.m. - 9 p,m. Food vendors open 10 a.m. -- 9 p.m. An~er/call Leg/on Bingo 10 a.m.- 9 p.r~ Jorgensen's Exot/c Acres Pett/ng Zeo 10 ~- 10 !xm. Cartrival open 12 pxn.-Duak Craft Show open 12 px~. - 8 p~n. ~Blue Tap History Album~ photo essay by artist Lois Wiederrecht-Finke at C/ty Hall 12 p~n.- 8 pzn. Coraiv/lie History Exhibit at City Hall more FROM: CITY OF CORRLVILLE FAX NO.: 519 551 5915 86-87-98 85:08P P.05 Saturday, July 4 coat, I p.m. 1:30 p.m. 2:30 p.m. 2-4p.m. 8 px~ Iowa City Country Line Dancers Duder the Clown Lee men, Magician Kid's Parade Dean Franzen ~The Dean of Juggling & Comedy' Eastern Iowa's greatest Ftrt~crks Dispt~y - S.T. Morrison Park Sunday, July 5 7 - 11 a.m. I0 am. - 4 pzn. 11 a.m. 12-4pxn. 12-4pxn. 12- 4 p.m. 12 - 4 p.m. 12 - 4 p.m. Pancake Breakrant Sponsored by Kate Wickham Elementary P.T. 0 Northwest Junior High School Cafeteria, adjacent to S.T. Morrison Park Jorgemen's Exotic Acres Petling Zoo Ecumenical Church Service Food vendors open American Legion Bingo Carnival open 'Blue Top I-Ii~tory Album' photo essay by artist Lois Wiederreeht-Finke at City Hall Goralville History Exhibit at City Hall All event~ unless otherwise noted will takc place at S. T. Morrison Park_ ~ Citl/of CITY COUNCIL INFORMATION PACKET June12,1998 IP1 IP2 June 15 WORK SESSION ITEMS Memorandum from JCCOG Traffic Engineering Planner and Neighborhood Services Coordinator: Teg Drive Traffic Calming Evaluation Memorandum from Planning and Community Development Assistant Director: Traffic Control in the Kirkwood Avenue/Keokuk Street/Summit Street Area IP3 IP4 June 17 WORK SESSION ITEMS Memorandum from Airport Manager: Iowa Jet Services Memorandum from Police Chief to City Manager: Update - Operational - Policy Changes I IP5 IP6 IP7 IP8 IP9 IP10 IPl 1 IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 IP21 Memorandum from Memorandum from Memorandum from Memorandum from Division Memorandum from Memorandum from Memorandum from Association Memorandum from Memorandum from MISCELLANEOUS ITEMS City Manager: Pending Development Issues City Manager: Annual Fuel Contract FY99 City Manager: Landfill/Mixed Paper City Manager: Blue Ribbon Best Practice Award - Community Development City Manager to Airport Manager: Public Works Facility - Airport Site City Attorney: Public Housing - Children's Preference City Attorney: Government Practice Section Council of the Iowa State Bar Housing Administrator: Iowa City Housing Authority Waiting List City Clerk: Joint Meeting of July 8 Letter from Community Development Coordinator to Mayor of University Heights: Iowa City Urban Area Housing Market Analysis Memorandum from JCCOG Traffic Engineering Planner Ripley: Intersection of Gilbert Street and Kirkwood Avenue Memorandum from Neighborhood Services Coordinator: Formation of Neighborhood Association - Taylor/Burns/Highway 6/Sycamore Area Memorandum from Public Works Project Coordinator to City Manager: Amended Agenda Items Letter from Housing and Inspection Services Director to Mark Hall (Homebuilders Association): Miscellaneous Issues Letter from Linda Whitaker to Development Regulations Specialist: Appreciation Release: ICPL Friends Committee Used Book Sale June 12 and 13 Minutes: May 13 Joint Informal Meeting of the Coralville City Council, Iowa City City Council, and Johnson County Board of Supervisors IP22 Agendas: June 9 and June 11 - Johnson County Board of Supervisors Meetings City of Iowa City MEMORANDUM Date: June 4, 1998 To: City Council From: Doug Ripley, JCCOGTraffic Engineering Planner Marcia Klingaman, Neighborhood Services Coordinator ~---~j,.~_,__ Re: Teg Drive Traffic Calming Evaluation Last spring and summer the City worked with the Penny Bryn neighborhood to help address increased concerns about the speed and volume of traffic along Teg Drive. This process resulted in the first installation of speed humps under the City's Traffic Calming Program. A total of seven speed humps were installed on Teg Drive along Willow Creek Park. Since this is the first installation of speed humps in Iowa City, a detailed follow-up analysis was completed, the results of which are shown below. Traffic Study Traffic counts were taken before the installation of the speed humps when there were stop signs along Teg Drive, three months after installation of the humps, and nine months after installation of the humps. Counts were recorded in the middle of the humps (1200 block), and at the south end of the humps (1500 block) to determine travel patterns. The stop signs were removed after installation of the speed humps. Before 3 Months After 9 Months After 1200 Block Traffic Volumes 773 543 612 1500 Block Traffic Volumes 819 585 670 1200 Block Average Speed 29 21 23 1500 Block Average Speed 29 29 32 1200 Block 85th Percentile 32 25 27 1500 Block 85TM Percentlie 33 33 34 1200 Block % Trucks 12 2 2 1500 Block % Trucks 16 8 2 '85'h percentile speed = general comfort level of drivers on a roadway and technical evaluation measure of effectiveness of Traffic Calming Program. Public Service Provider Comments Fire Department: Opposed to speed humps due to increased response time. Recent study supported local findings by identifying one minute of delay for every eight humps. Also potential damage and wear to fire apparatus. Johnson County Ambulance: Response time slowed, but not considerably. Police Department: Does not seriously hinder provision of service but would not like to see speed humps city-wide. Transit: No transit route on Teg Drive. Transit opposed to speed humps on transit routes due to rough ride for driver and passengers. Street Maintenance: No problem with snow removal. Refuse: Vehicles operating slow enough to not be a hazard going over humps. Neighborhood Survey A follow-up survey was conducted of residents directly affected by the humps. They were provided the information above and asked if they wanted to keep the humps, have the humps removed and try other alternatives, or have the humps removed and not try other traffic calming alternatives. Eighty-four surveys were sent out and 53 returned. The results are summarized in the following table. Responses Approval of speed humps Disapproval of speed humps and would like them removed with other traffic calming alternatives presented Disapproval of speed humps and would like them removed with no alternatives pursued Total # of Responses Percentages 36 68% 10 19% 7 13% Comments ranged from strong approval of the humps to strong disapproval of the humps. Most of the comments in favor of the humps cited they felt the humps had been effective in reducing speeds and making drivers aware of the park. Negative comments included the wear and tear on vehicles and the emergency response concerns. A map showing the area and the responses is included for your review. Recommendation The Penny Bryn neighborhood survey showed overall approval of the speed humps and a desire to make the installation permanent. The Iowa City Fire Department, although recognizing the neighborhood's concerns and comments in support of the humps, recommends the humps be removed and other traffic calming devices be installed that are more suitable for primary emergency response routes such as Teg Drive. This issue will be on your June 15 work session at which time you can tell us how you would like us to proceed. If the humps are to remain, it is our recommendation to leave them as is until they begin to deteriorate, at which time they will be reconstructed in a more permanent manner. If you wish them to be removed we will begin working with the neighborhood immediately to determine other alternatives. 3 If you have any questions, please do not hesitate to call Doug at 356-5254, or Marcia at 356-5237. CC: Steve Atkins Jeff Davidson Karin Franklin Chuck Schmadeke Rick Fosse Andy Rocca Capt. Pat Harney Joe Fowler Bud Stockman Gerry Kaefring jccogtp\memos\tegdr.doc Teg Drive Traffic Calming SURVEY RESPONSES BENTON ST MAIR ST HAFOR HAFOR w Z O~ p- W w I 00 Z W Remain ~ Remove FLAN I Gt~'xxxx'*'~ ~ r~ ABER Speed Humps City of Iowa City MEMORANDUM Date: To: From: Re: June 4, 1998 City Council Jeff Davidson, Asst. Director, Dept. of Planning & Community Development Traffic control in the Kirkwood Avenue/Keokuk Street/Summit Street area A couple of months ago at a City Council work session, a member of Council raised the issue of traffic control in the Kirkwood Avenue/Keokuk Street/Summit Street area. It was observed that the current traffic control system was causing significant vehicular delay, particularly during peak traffic periods. Council directed staff to take a look at the situation. To refresh your memory, in the early 1990s Kirkwood Avenue was reconstructed between Gilbert Street and Franklin Street. At that time several design improvements were proposed consistent with our arterial street standards. These included additional traffic lanes, a more efficient traffic control system, and an eight-foot sidewalk on one side of the street. These design suggestions were opposed by the neighborhood group in the area. It was eventually decided by the City Council to reconstruct Kirkwood Avenue with its same geometric configuration. At that time it was also decided at the neighborhood group's request to install traffic control in the vicinity to deliberately delay traffic flow, and thereby discourage motorists from using Kirkwood Avenue and Summit Street. This included installing all-way stop control at the Kirkwood/Keokuk and Kirkwood/Dodge intersections; and removing the all-way stop at Kirkwood/Summit in favor of the existing Summit-only stop control. These design features have had the desired effect of causing congested traffic conditions in the area, and discouraging through traffic from using Kirkwood and Summit. In our recent examination of this corridor we made the following observations: 1. The existing traffic control system creates extensive delays, primarily during peak traffic periods. The capacity of Kirkwood Avenue during peak periods is at saturation flow, meaning no additional vehicles can physically be added to the street. 2. The high delay level causes aggressive motorist behavior. 3. During non-peak traffic times there is a high level of violation of the stop signs. 4. Motorists use side streets such as Highland Avenue and Walnut Street to cut through the neighborhood. 5. There are moderately high numbers of pedestrians and bicyclists using the Kirkwood Avenue corridor. To summarize, the existing design and system of traffic control in the Kirkwood Avenue/Keokuk Street/Summit Street area is deliberately intended to discourage motorists from using Kirkwood Avenue and Summit Street, because of sensitivities concerning the adjacent residential area. There is a significant level of traffic congestion during peak traffic periods. City staff regularly receives complaints from motorists about traffic flow in this area. We have received no complaints from residents of the area. Please indicate at your June 15 work session if you wish to have staff investigate traffic flow improvements in this area. This would likely involve evaluating signalization of the Dodge Street, Keokuk Street, and Summit Street intersections with Kirkwood Avenue. Otherwise, we will assume that the existing system of traffic control is what is preferred. CC: Steve Atkins Karin Franklin Chuck Schmadeke Rick Fosse Doug Ripley Marcia Klingaman John Gross, Kirkwood Avenue neighborhood representative jccogtp\mem\sumkirk.doc 6-1 2-1 998 B: 3SAM FROM IOWA C I TY A I RPORT 319 3~ 61~zi5 P. 2 IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum To: Date: Re: Iowa City City Coundl Rim O'Neil, Airport Manager ~,~.O. June 10, 1998 Iowa Jet Services The Airport Commission is working on a plan to locate Iowa Jet Services (LIS) h~ an area north of Runway 06/24, designated by the Commission as the North Commercial area. Iowa let Services would be the first business to co,-ur~ to locating in the North Commercial aren. A parcel has been surveyed in the southeast come~ of the 54-aca'e development. IJS has reviowed the survey and ag~xi that the size and location of the proposed area will ~t the needs of their new c.,m~any. There are several issues now being re~olved. A land lease has been dialted and is being reviewed by IJS. The ammu~ of'rent was 5as~l on an appraisal of the property r_~__~tly completed by Casey Cook. The rent was ba~l on the hnd as it currently exists, w/th no improvement*. There is a question ~ who would be responsible for the improvemmt~ to the pfop~t¥, sudl ~ is required to meet flood plain resutations. US has requested some type of tax abatom~m~t veYhen the Commission was ~trst coatacted by I. IS in March oFthis year, their plan was to build the buildins(s) and deed them to the Aiq~t intmediately, in exchange ~or a 20 to 30 year lease. IlS have revised their plans and it may not be possible for them to turn over owner~h'.m ofthe buildings immediately. Dennis Mitchell is f~oar~'.hlng the details of what options may be ava/hble to r~olve the t~at abatement question. Un3til the iniYa~rttctttI~ is colapleted for the North Commercial area, IJS vamld have access to their business through Ernest Street. Because Ernest Street is a private street, LIS will negotiate a temporary easemer~ with the owner of the street until the permanent infi'astmctum is constructed for the North Commercial area. Iowa Jet Services has indicated that they, would like to be much more than just a jet charter service. IIS would like to b~ a Fixed Base Operator (FBO). They would offer a full range aviation services, including aircraft fuelins, ~rter, instruction, mechanic sin-viCes, car rcsltal, The recently completed Airport Minimum Standards have specific FBO apphcaticn requirements. The Minimum Standards informatiou has been given to IJS and the Commi~iou ~ whiting to 6;- 12-1998 8: 3C:xAM FROM IOWA C I TY A I RI::>DRT 319 3,.~:~ ~i;~IE~ F'. 3 receive a formal appli=~dion from US to do business as a~ FBO. The FBO lease would separate from the land lease. IJS has asked the Cora~i-~,ioo to install some of the infrasm~ for lheir business. Specifically, US wa~ the Commissioa to pay for the aircraft parking apnm south ofthe hangar, a taxiway ~mnectlng the apter to the taxiway for Runway 17, and a temporary road from their business to Emt~-t Strew. The taxiway and apr~ has been estimated to cost $ 205,000. This does not include the cost of the temporaxy road. US would provide the buildings and any pa~ing for automobile parking. If it had been possible to ~ US near the Airport Terminal, this cost would have been l~ss because some ofthe existing infrastructure could have been utilized. ]8~cat~se DS would be lm ~ andibe parking andtaxiway would be open for public use, these items are eligible ~or stme and/or federal funding. Projects of this ~ ar~ low o~ ~he priory ~ after projects mvolvia~ satiny, preserv~on and me~ing standards. AP, hough they would be eligible, the deadline for application for FY 99 f~mdlng has passed. The next time to s~bmit an applicalio~ for sta~ funding would be April 1999. Coastmotion pn~jects are ~ot eligible for roimbursement. A p~-ant must be obtained before the project is sty-ted. The Cornmi,,~ion ~ut IlS a~ discosstag how to best fulfil US's fuel site requirements. US has projoct~ they will use 30,000 gallon of fuel per month in their own planes. This will be in additio~ to what they sell to transie~ ai~aft. The Commissioo will receive a fuel flowago foe. That number has yet to be determined, but will likely be $ .04 to $ .05 per gathm off. el. The Commission would like to have 0oly one fuel ~ ~ ca ~he Airpost Because LIS is an the north side off the runway, there may need to be a fuel site for LIS QU the nolth alld for Iowa City Flying Service on the soufh side of P, unway 06/24. We are reviewing the FAA regulations, b~ it is not likely they would approve of fuel trucks crossing an active ranway. US has ~mcated that they would employ 30to .40 people whm in fidl operation. This would have a very positive economic impact on ~o c~mmunity. The land _v~_.__-i income would not have an immediate impact ca the Airport buds~ because of the need to pay back the infrastmctmc inve~-~e~t. The loug-~erm investanent will defiuitely help the AirpoEt in ifs ~ to become self- sufficicnL J.J$ could ch'aw other b~sinesses to the North Commercial area. 'Fne Iowa City Science Center has coutacted IlS and 'dgscusscd locating next to them. The Commission made a commitment to Uy to accore_ roodate the Science Center in the North Commercial area. Some type 0fpa.rlncrship between IJ$ and the Science Center could make that a reality,. An upscale aviation business, such as US proposes, could be a draw for other aviation businesses. 'l'ne Commission would prefer to have ouly aviation-rolatod business~ in the North Commercial area, but realiz~ ~i, is not likely to hspp~. The buildings propoecd by IlS would complhne~t other businesses tha~ choose ix) locate in the North Commercial area. C¢: Iowa City Airport Commission , Dennis Mitchell, Assistant City Attorney Steve A~ki~$, City Manase~ F'~QM IOWA C I TY A I RPORT 319 356 51~5 p. 6-12-1998 MEMORANDUM TO: Steve Atkins, City Manager FROM: R. J. Winkelhake, Chief of Police ~--./~'/ RE: UPDATE - OPERATIONAL - POLICY CHANGES DATE: June 11, 1998 There are a number of items that have been implemented or revised over the last twelve to eighteen months within the Iowa City Police Department. The Monthly Training Report: The monthly report indicates the type of training officers have been assigned to during the month. An overall view of the department's training is in the summary of the year end report. Use of Force Reports: The officers must complete a Use of Force Report for every incidence in which the officers use force. The reports are reviewed by the immediate supervisor, the watch commander, the division commander, and my office. Review of Use of Force Reports: There is a bimonthly review of all Use of Force reports by a committee of supervisors and officers to determine training needs or to identify other approaches to situations which could reduce the need for the use of force. Accreditation: The department is doing the necessary work to complete the accreditation process, but has not officially joined the accreditation process. The department is working to meet all the needed standards and at the time, has completed 28 of the standards and has approximately 12 at some stage in the process. Special Response Team: During 1997 the SRT was organized and equipped to deal with high-risk incidents. All applicants for the tam were required to successfully complete a battery of testing, which included psychological and physical fitness criteria. Three negotiators to work with the team have received training and will receive advanced training in 1998. Web Site: The Web Site for the Police Department has been up since the first of this year. The Web Site, www. iowacity. corn/police/, provides information about the department. The yearly report will be added by May 15, 1998. · Yearly Report: The department did a Year End Report for 1997. The report contains information about the department activities in 1997. Community Surveys: The department will conduct six community surveys in 1998. One from the downtown area is complete. The other five will be from various neighborhoods in the community. The purpose of the surveys is to determine the priorities of the neighborhood to help direct further police activities. Officer Community Activities Reports: This report provides information about various activities, meetings, events, etc, in which officers are involved with from the community. 1997 activities involved 114 officer contacts in 163 community events totaling 308 hours and contact with over 8,300 citizens. Domestic Violence Investigator: This program was funded by a new grant and devoted to the investigation of sexual abuse and domestic violence incidents. The investigator works with the Domestic Violence Intervention Project and the County Attorney's Office. Police Citizen Review Board: The PCRB came into existence in 1997 and provides an additional avenue for individuals to register complaints regarding police activities and/or behavior. FireArms Training System: different scenarios which proficiency. The FATS system allows officers to engage in many involve decision making, rather than just firearms Downtown Beat: The Downtown Beat was created beginning January 1, 1998 to meet the concerns of the downtown business community. The goal was to staff the beat with one officer every watch, every day. We are meeting this goal. Cell Phone Downtown Beat: Two cell phones have been made available to the officers working the downtown beat during the day and evening watch. This was the result of a suggestion from the Downtown Association. Emergency Medical Dispatch: All emergency communications personnel are trained in Emergency Medical Dispatch Training. The training fills the gap between when the call for medical assistance is received in the center and when the first medical assistance arrives at the scene of the emergency. $367,500 Grant: This grant was obtained to assist in paying for an update to the Mobile Data Terminals, Computer Aided Dispatch and the Records Management System. The purpose is to allow officers more time during their day to engage in Neighborhood Policing activities. SCAT (Street Crimes Action Team): This group was formed to deal with the growing influx of "gang" members and the illegal activities associated with these types of groups. City of Iowa City MEMORANDUM Date: To: From: Re: 1. June 8, 1998 City Council City Manager Pending Development Issues An application submitted by Southgate Development, for rezoning from Interim Development/Multi-Family Residential (ID-RM) zone to Sensitive Areas Overlay/Medium Density Single-Family Residential (OSA-8) zone, and a preliminary plat of Pepperwood Addition, Part 12, a 39.30 acre, 26 lot residential subdivision located west of Cherry Avenue between Sandusky Drive and S. Gilbert St. An application submitted by Apex Construction Company to rezone 2.0 acres of land from Highway Commercial (CH) to Planned Commercial (CP2), for property located at the south side of Highway 1 at Landon Avenue. (John). An application submitted by Dennis J. Langenberg to rezone an approximately 4000 square foot property from Community Commercial Zone (CC-2) to Planned High Density Multiple-Family Residential Zone (PRM) for property located at 114 Wright Street. tp1-3sa.doc City of Iowa City MEMORANDUM Date: June 10, 1998 To: City Council From: City Manager Re: Annual Fuel Contract FY 99 Bids were received for the FY99 fuel contract. An award has been made to Consumer's Cooperative Society. Overall pricing to the City will remain approximately the same as FY98. The City purchases 575,000 gallons of fuel per year at an estimated cost of $380,000. The City bids a vendor margin rate that is added to a published cost per gallon adjusted on a daily basis. This method provides a fair price to the City and vendor in a fluctuating market. The City is charged State taxes on gasohol and unleaded regular only and then is reimbursed by the state. The contract is used by all city departments and in addition there are cooperative agreements with various departments of Johnson County, Iowa City Schools and University Heights to utilize the Equipment Division fueling facility. City of Iowa City MEMORANDUM Date: June 5, 1998 To: City Council From: City Manager Re: Landfill/Mixed Paper Our policy with respect to the curbside recycling will add mixed paper to newsprint. The mixed paper recycling will also be available to our recycling drop-off sites. Mixed paper includes magazines, catalogues, office paper and junk mail. It was estimated that the cost of providing this new recycling service will be approximately $20,000 per year, the expense to have City Carton Company separate the paper materials. The annual operating budget for our residential refuse collection program is $1.925 million and, therefore, the $20,000 represents approximately 1% of that budget. This assumes we are assigning the full cost of the mixed paper to our residential refuse collection. A portion of the new mixed paper tonnage will be derived from the drop off sites, which are financed by the landfill fees. In order to generate $20,000 per year in additional income, we could increase residential rates from $11.55 to $11.68. Given it is a small amount and the costs represent 1% of the total operating budget, we would recommend that we proceed with the new mixed paper recycling with no adjustment to rates. During the first year, we would determine the actual cost and, if you feel necessary, rates can be adjusted at some time in the future. We have satisfactory reserve position in our residential refuse operating fund to absorb the $20,000 per year. The rates can be adjusted to not only cover the additional cost but also replenish a reserve if necessary. In order that we can proceed with the program as soon as possible, we would recommend that no adjustments be made and the operating budget assume the cost for the mixed paper initiative. cc: Brad Neumann Chuck Schmadeke Don Yucuis jw/mern/sa-land3.doc City of Iowa City MEMORANDUM Date: June 4, 1998 To: City Council From: City Manager Re: Blue Ribbon Best Practice Award - Community Development Division The Community Development Division has been selected to receive a Best Practice Award from the Department of Housing and Urban Development. The award is for our Housing Rehabilitation Computer Software. This computer software integrates all aspects of the rehab client files from initial application through financial disbursements to the contractor. The software application streamlines the workload of the rehab staff and makes the entire process more efficient and effective. Prior to the development of our software application, staff did preliminary research to identify possible software that could be used to support rehab administration. There was no similar software available for purchase that included the specifications for this program. Therefore, staff with the help of a series of computer interns developed a customized computer software application for CDBG and HOME housing rehabilitation projects. Our Best Practice Award is in the category of "Restoring the Public Trust Through Effective Grant Management Strategies". Nationwide HUD has identified 461 Best Practices in 272 communities. These Best Practices will be presented at a national symposium to bring together community development practitioners to share tools, techniques and strategies. Travis Remmert of our Information Services Division was the designer of the software application. Im\mem\mh6-4.doc City of Iowa City MEMORANDUM Date: To: From: Re: June 5, 1998 Ron O'Neil, Airport Manager City Manager Public Works Facility - Airport Site The Department of Public Works has completed the preparation of a site plan for the new Public Works maintenance facility planned for location on the approximately 8.1 acres at the southeast corner of airport property. We are anxious to move this project along, and with the completion of appraisals and now the overall site plan, we would like to meet with the commission and any others you feel appropriate to review our plans. It is important that we incorporate airport concerns/issues in the plan before we present the concept to the City Council. The proposed Department of Public Works maintenance facility would include an office building, storage of street maintenance vehicles; traffic, sign, and signal equipment; water main installation equipment; solid waste collection vehicles; our vehicle maintenance shop, salt storage, police department storage, and the possible location of a community hazardous waste drop off facility. We took the liberty of incorporating a school district maintenance building. If that did not occur, it would demonstrate the likelihood of new commercial/industrial development. The plans call for the construction of a roadway off of Highway 218 which would serve as the entrance road to the Public Works facilities and ultimately generally follow a route along the perimeter of the airport and thereby open the airport lands to the northwest for future development. As soon as practical I would appreciate scheduling an opportunity to discuss the overall project plan with the commission. We will need to identify the various financial issues associated with the use of airport property and any obligations the Airport Commission might have to the FAA with respect to the use of these properties. Overall I believe the new Public Works building will not only serve our department's needs to replace our outdated facilities but also initiate development pattern in and around the airport that should be of benefit to the community. jw/mem/sa-airp.doc City of Iowa City MEMORANDUM Date: To: From: Re: June 11, 1998 City Council Eleanor M. Dilkes, City Attorney Public Housing - Children's Preference Issue: Can the Iowa City Public Housing Authority provide that families with children be given a preference in public housing? Conclusion: A children's preference in public housing would violate the Iowa City Human Rights Ordinance, but would not violate the federal Fair Housing Act or the State Civil Rights Act. Discussion: During recent discussions concerning public housing eligibility, the City Council asked whether families with children could be treated more favorably with regard to public housing, either by excluding couples without children from the definition of "family" or giving a preference to families with children. Maggie Grosvenor and Doug Boothroy determined that the HUD rules and regulations governing public housing would not prohibit such preferences (although I understand that Maggie and Doug do not support such a preference for a number of reasons). The question then became whether federal, state, or local anti-discrimination laws prohibit such a preference. I have concluded that neither the Federal Fair Housing Act nor the Iowa Civil Rights Act would prohibit a children's preference in public housing. Both these laws prohibit discrimination on the basis of "familial status." "Familial status", however, is defined as the presence of children, not the absence of children. Under these federal and state anti-discrimination laws, therefore, discrimination in favor of families with children is allowable. However, in addition to prohibiting discrimination on the basis of "familial status," Iowa City's Human Rights Ordinance prohibits discrimination based on the "presence or absence of dependents." Thus, the suggested children's preference would violate the Iowa City Human Rights Ordinance. Please call if you have any questions. cc: Steve Atkins Dale Helling Marian Karr Doug Boothroy Maggie Grosvenor Heather Shank eleanor/mem/pub-hsg.doc City of Iowa City MEMORANDUM Date: To: From: Re: June 10, 1998 City Council y~ Eleanor M. Dilkes, City Attome Government Practice Section Council of the Iowa State Bar Association I have been appointed to serve on the Government Practice Section Council of the Iowa State Bar Association for 1998-1999. The Section's organizational meeting will be held at the Iowa State Bar Association's annual meeting on June 17. I will be out of the office most of that day. Sarah will handle the City Council's Special Work Session. cc: Steve Atkins Dale Helling Marian Karr Assistant City Attorneys eleanor/mem/barassoc.doc Housing Authorit Phone · 319-356-5400 FAX · 319-356-5459 TDD · 319-356-5404 410 E. Washington St., Iowa City, IA 52240-1826 June 11,1998 TO: FROM: CITY COUNCIL Maggie Grosvenor, Housing Administrator~'~"~ SUBJECT: Iowa City Housing Authority Waiting List The Iowa City Housing Authority will close the Waiting List for the period June 15, 1998 through August 1, 1998. The following outlines the reasons for this decision: 1) The Waiting List is currently being updated. 2) Approximately 1200 letters were sent to persons who are currently listed on the Waiting List and we are waiting for their reply. 3) There are currently enough people on the Waiting List to support the program. 4) Applications will continue to be accepted for those persons who have a Homeless Preference. This action will have no impact on the current service level. wlcc.doc City of Iowa City MEMORANDUM DATE: TO: FROM: RE: June 9,1998 Johnson County Board of Supervisors City Council of Coralville Iowa City School Board City Council of Iowa City Marian K. Karr, City Clerk ~,¢~x, Joint Meeting of July 8 At the joint meeting on May 13 the entities present agreed to meet again on July 8. That meeting will take place in Council Chambers, 410 East Washington Street, at 4:00 p.m. Local Option Sales Tax will be one item for discussion at the meeting. Please furnish additional agenda items to me no later than July 1. The agenda will be distributed on July 2 prior to the July 4 holiday. ' Faxed to Johnson County Board of Supervisors, City of Coralville, and Iowa City School District (with minutes of May 13 meeting) on June 9; and included in Council Packet of June 12 for Iowa City. June 9,1998 Mr. Donald Swanson, Mayor 138 Koser Avenue University Heights, IA 52240 Dear Mr. Swanson: Enclosed please find a copy of the Iowa City Urban Area Housing Market Analysis for your review. In August 1997, the City selected and entered into a consulting contract with Maxfield Research to perform a housing market analysis for the Iowa City urban area. It was believed that the housing study would provide a comprehensive, long-term measurement of housing needs and market gaps on a countywide level. By developing this comprehensive analysis of the housing market, a baseline could be established for identifying present and future housing needs. We believe this is an important first step in assessing the housing needs in the community and setting the stage to discuss and examine housing issues from a regional perspective. The City welcomes any input you may have regarding the recommendations in the study. Mr. Laurence Harmon, President of Maxfield Research, will present in detail the findings and recommendations in the report at the June 15 City Council work session at 7:00 p.m. in the Council Chambers; you are welcome to attend. If you should have any questions about the presentation or need any additional information, please feel free to call me at 356-5244. Sincerely, /--- Maurice I. Head Community Development Coordinator Enclosure cc: City Council Stephen Arkins, City Manager Karin Franklin, Director of Planning and Community Development plxJcdbg/Itr/$t ut ~m~n. ~o~ 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240.1126 · (319) 3~16.,~000 · FAX (319) j~16.JO09 June 9,1998 CITY OF I0 WA CITY Mr. Tim Shanahan, City Administrator P.O. Box 67 North Liberty, IA 52317 Dear Mr. Shanahan: Enclosed please find a copy of the Iowa City Urban Area Housing Market Analysis for your review. In August 1997, the City selected and entered into a consulting contract with Maxfield Research to perform a housing market analysis for the Iowa City urban area. It was believed that the housing study would provide a comprehensive, long-term measurement of housing needs and market gaps on a countywide level. By developing this comprehensive analysis of the housing market, a baseline could be established for identifying present and future housing needs. We believe this is an important first step in assessing the housing needs in the community and setting the stage to discuss and examine housing issues from a regional perspective. The City welcomes any input you may have regarding the recommendations in the study. Mr. Laurence Harmon, President of Maxfield Research, will present in detail the findings and recommendations in the report at the June 15 City Council work session at 7:00 p.m. in the Council Chambers; you are welcome to attend. If you should have any questions about the presentation or need any additional information, please feel free to call me at 356-5244. Sincerely, Maurice I. Head Community Development Coordinator Enclosure cc: City Council Stephen Arkins, City Manager Karin Franklin, Director of Planning and Community Development pp~cd bg/It r/st utsrr~n. doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-J000 · FAX (Jig) 356-5009 June 9, 1998 Mr. Kelly Hayworth, City Administrator P.O. Box 5127 Coralville, IA 52241 Dear Mr. Hayworth: Enclosed please find a copy of the Iowa City Urban Area Housing Market Analysis for your review. In August 1997, the City selected and entered into a consulting contract with Maxfield Research to perform a housing market analysis for the Iowa City urban area. It was believed that the housing study would provide a comprehensive, long-term measurement of housing needs and market gaps on a countywide level. By developing this comprehensive analysis of the housing market, a baseline could be established for identifying present and future housing needs. We believe this is an important first step in assessing the housing needs in the community and setting the stage to discuss and examine housing issues from a regional perspective. The City welcomes any input you may have regarding the recommendations in the study. Mr. Laurence Harmon, President of Maxfield Research, will present in detail the findings and recommendations in the report at the June 15 City Council work session at 7:00 p.m. in the Council Chambers; you are welcome to attend. If you should have any questions about the presentation or need any additional information, please feel free to call me at 356-5244. Sincerely, Maurice I. Head Community Development Coordinator Enclosure cc: City Council Stephen Atkins, City Manager Karin Franklin, Director of Planning and Community Development ppdcObg~1~ r/stut sn-~r~. doe 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1126 · (319) 3~16-$000 · FAX (.119) 356-J009 June 9,1998 Ms. Sally Stutsman, Chair Johnson County Board of Supervisors 913 S. Dubuque Street Iowa City, IA 52240 Dear Ms. Stutsman: Enclosed please find a copy of the Iowa City Urban Area Housing Market Analysis for your review. In August 1997, the City selected and entered into a consulting contract with Maxfield Research to perform a housing market analysis for the Iowa City urban area. It was believed that the housing study would provide a comprehensive, long-term measurement of housing needs and market gaps on a countywide level. By developing this comprehensive analysis of the housing market, a baseline could be established for identifying present and future housing needs. We believe this is an important first step in assessing the housing needs in the community and setting the stage to discuss and examine housing issues from a regional perspective. The City welcomes any input you may have regarding the recommendations in the study. Mr. Laurence Harmon, President of Maxfield Research, will present in detail the findings and recommendations in the report at the June 15 City Council work session at 7:00 p.m. in the Council Chambers; you are welcome to attend. If you should have any questions about the presentation or need any additional information, please feel free to call me at 356-5244. Sincerely, Maurice I. Head Community Development Coordinator Enclosure cc: City Council Stephen Atkins, City Manager Karin Franklin, Director of Planning and Community Development ~pdcdbg/llr/stulSrrtan.doc EAST WASHINGTON STREET · IOWA CITY, IOWA J2240-11:~6 · (31g) 336.5000 · FAX 1.11g) City of Iowa City MEMORANDUM Date: To: From: Re: June 9, 1998 City Council Doug Ripley, JCCOG Traffic Engineering Planner Intersection of Gilbert Street and Kirkwood Avenue Last September, in response to high accident frequency and increasing left turn delays, the traffic signalization at this intersection was modified. The changes included making left lanes exclusively left turn lanes, adding protected left turn arrows along with permissive left turns, and signal timing changes. The two objectives of these changes were to reduce the accident rate, particularly involving left turns, and reduce left turn delay. We have found that left turn delay was reduced; however, through volume delay was increased. This has resulted in high motorist frustration and violation of the left lane must turn left designation. Accident history was analyzed before and after the changes, and we found the modifications were not effective in reducing left turn collisions. We now intend to modify the signalization again to provide a short-term solution to the problems at this intersection. A long-term solution will be developed as part of the South Gilbert Street corridor study which is underway. The short-term changes include removing the left lane must turn left designations on Gilbert Street, and changing the signal phasing to a split-phase sequence. This will keep protected left turns intact, but allow both lanes to be used for through traffic. The existing pavement at this intersection does not allow us to optimize traffic flow. However, these changes should reduce most left turn collisions and reduce delay for Gilbert Street traffic. Kirkwood Avenue will operate similar to its existing setup with only minor timing changes to make it more efficient. This action is on your June 16 consent calendar and changes will be made in late June. If you have any questions, please call me at 356-5254. cc: City Manager Jeff Davidson Rick Fosse Pat Harney Jim Brachtel jccogt p/me m/gilb kirk.doe City of Iowa City MEMORANDUM Date: June 11, 1998 To: City Council City Manager From · Marcia Klingaman, Neighborhood Services Coordinat ~,o.~ Re: Formation of neighborhood association - Taylor/Burns/Highway 6/Sycamore area Attached is a flyer that has been distributed to residents of the area described above. As the flyer suggests, this area is currently within the Grant Wood Neighborhood Association boundaries but due to the recent activities in the southwest portion of this area, they would like to consider forming their own neighborhood association. The meeting to be held on Wednesday, June 17 will address this interest as well as issues they wish to focus their efforts. Chief Winkelhake, Dee Norton and myself will be in attendance. Other Council members and police officers may attend as well. A number of Neighborhood Watch groups exist in the area and formation of a neighborhood association is felt to be an attempt to unify the efforts of the Neighborhood Watch areas. Please feel free to contact me at 356-5237 if you have questions. I,, ATTENTION! ATTENTION! ATTENTION! 111/[PO llT/tl IT l llil 1 GI-IB O tll-I O O D lVlEETING For renters, homeowners, and landlords in the area bordered by Highway-6, Sycamore, Burns Avenue, and Taylor Drive. PURPOSE: PLACE: DATE: TIME: Our area is currently a part of the Grant Wood Neighborhood Association. Recently, the interest has been expressed for our area to establish a separate neighborhood association as our needs and interests may be somewhat different from Grant Wood. Neighbors in this area need to decide if they feel it is important to establish our own neighborhood association and, most importantly how we, as a neighborhood association, can work together to keep our neighborhood safe, beautiful, and a wonderful place for families to live. Wetherby Park (shelter) Wednesday, June 17, 1998 6:30 pm Expected to attend: Dee Norton, (our) City Councilman/District A R. J. Winkelhake, Iowa City Chief of Police Kevin Berg, Crime Prevention Officer Marcia Klingaman, Iowa City Neighborhood Services Coordinator Bring your ideas and lawn chairs -- even if you do not have anything to say or any ideas to contribute at this time, but just want to listen -- F'LEASE COME, WE NEED YOUR SUPPORT. Our neighborhood is at a crossroads; the time is now-or-never to take control. We have so much to lose including the reputation of our neighborhood, our safety, and property values. If you have any questions, please contact: Jerry Hansen (338-2584) For renters, homeowners, and landlords in the area bordered by Highway-6, Sycamore, Bums Avenue, and Taylor Drive. City of Iowa City MEMORANDUM Date: June 10, 1998 To: Steve Atkins f ~.~~ Re: Amended Agenda Items ~ The following are costs associated with Capital Improvement Projects being presented for acceptance at the June 16th Council meeting: Water Main - Peninsula Property Project Contractor: Maxwell Construction, Inc. · Project Estimated Cost: Project Bid Received: · Project Actual Cost: $ 331,350.00 $ 231,207.10 $ 229,4O4.6O Melrose Avenue Bridge Reconstruction Project, Phase I Contractor: Iowa Bridge and Culvert, Inc. · Project Estimated Cost: $1,668,839.00 · Project Bid Received: $1,890,579.72 · Project Actual Cost: $ 2,073,562.50 Melrose Avenue Reconstruction Project, Phase II (Hawkins Drive to Byington Road) Contractor: Metro Pavers, Inc. · Project Estimated Cost: $ 948,659.55 · Project Bid Received: $ 912,659.60 · Project Actual Cost: $ 922,192.59 June 5,1998 Mr. Mark Hall President Homebuilders Association of Iowa City Box 3396 Iowa City, IA 52244 CITY OF I0 WA CITY Dear Mark: I am writing a response to your letter to Steve Atkins dated May 21, 1998. I apologize for the lack of response to your letter of March 10, 1998. Certainly I would have responded had I received your letter. Also, I was under the impression the status of the three issues mentioned in your letter had been communicated back to the Homebuilders Association. My understanding of the status of these issues is as follows: Foundation wall reinforcement for walk-out basements. This matter was referred by Council to the Board of Appeals for further study. This summer, the Board of Appeals will be considering this issue during their review of the 1997 Uniform Building Code. Staff has been gathering technical information from other cities, ICBO, and structural engineers to assist the Board in this matter. Joan Tiemeyer will be notified of the Board of Appeals meeting when this matter is considered. Also, the Homebuilders Association has a representative on the Board of Appeals. · Energy code review by and architect/engineer. Council agreed with staff's recommendation to revise the procedure to allow the energy review to be performed by any qualified person provided it is submitted on a standard form. Effective immediately, the Building Division will accept energy reviews for residential construction of less than 100,000 cubic feet performed by any individual provided it is done with the MECcheck software program and submitted on the standard form provided by the program. This program can be downloaded from the internet at no charge (i.e. www.energycodes.org, Hotline 1-800-270-CODE). Licensed architects and engineers can continue to use whatever method they wish to certify compliance. Permit processing time. Council directed staff to look for solutions to reduce permit processing time. At our meeting of November 4, 1997 the Building Division committed to the goal of a maximum of five working days for building permits for small residential and commercial projects including single-family dwellings. In addition, the Building Division agreed to give priority to the processing of permits for decks, small remodeling projects, etc. Ron Boose, Senior Building Inspector, assures me that we have met or exceeded these goals since our meeting. He estimates the average processing time to be about three days. He also informs me that this permit processing time is consistent with other Iowa cities he has surveyed. As we have discussed, improved customer service is a goal we both share. In meeting this goal, the Building Division intends to establish a process for obtaining continuous consumer feedback. Therefore, starting this fall, the Building Division will establish a "Building Inspection 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Customer Advisory Committee". The customer advisory committee would be an ongoing resource group working with building inspection staff to accomplish the following objectives: · Provide customer feedback; · Generate new ideas; · Increase customer access to decision making process; · Increase innovation and creativity; and · Provide input on ordinances and/or procedural matters. The committee organization will be dynamic and diverse by including customers on the committee who have recently received services and individuals representing various customer groups (e.g., Home Builders Association, architects/engineers, designers, etc.). I will be contacting you about the Home Builders representation on this committee. I believe that by working and cooperating with our customers, the goal of good customer service can be met. I look forward to working with members of the Home Builders Association. Douglas Wi 3oothroy, Director Departmen! of Housing Inspection Services cc: ',a Ernest W. Lehman, Mayor ~ Steve Atkins, City Manager ~ Ron B¢ose, Senior Building Inspector jw/ltr/db-hal12.doc LINDA A. WHITAKER 35 Audubon Place Iowa City, Iowa 52245 tel: 319-337-2417 fax: 319-354-8266 June 8, 1998 To~ Julie Tallman Development Regulations Specialist 410 E. Washington St. Iowa City, Iowa 52240 Re: Your efforts on behalf of Rochester Hills Condominiums Dear Julie: Now that the dust has settled (literally) and the erosion/grading problems between Rochester Avenue and our building have been engineered into submission, I must thank you for every courtesy, extra effort, and act of advocacy you extended on our behalf. It no longer matters that the developers' solution fails our collective expectations. I suspect the City and most of the buying public will find it acceptable. The hazards have disappeared under tons of dirt and the retaining wall is cleverly hidden from public view. Now we await the emergence of native grasses and forbes. Only time will tell if this is a definitive, self-sustaining, and environmentally friendly fix. Meanwhile, this gives me a chance to tell you and others how highly you are regarded. You have an impossible job - enforcing regulations, mediating solutions - among conflicting interests. And because this position is fairly new, you must find yourself setting precedence at nearly every turn. What I've admired most is your tact, courage, collaborative spirit, communication skills, and humor. Your innate sense of service and fair play are the true north of your moral compass, Julie. You held a steady course throughout all this for which you have my respect and trust. The City and we are better for it. The situation at Rochester Hills has taught me a lot about the City, what it means to live in a sensitive area, and the nature of self governance. In this era of distrust of government at all levels, I am happy to report that I have never had a bad experience with City staff on any issue. Working with you to diagnose the problems and attempt solutions has been a compelling and unique experience. Thanks to your recommendations we benefited from many consultants visiting the property at no cost to us. Without your help, we never would have met Wayne Petersen, Russ Bennett, Amy Bouska, Stanley Simmons, and many more. In fact, all of this inspired me to apply to the Johnson County Sensitive Areas Ordinance Committee where I now find myself struggling with these issues on a much larger scale. MEDIARELEASE ICPL Friends Foundation · 123 S. linn St. · Iowa City IA 52240 · 319-356-5205 · Fax: 319-356-5494 For Immediate Release Date: June 10, 1998 Contact: Larry E. Eckholt Phone: 319-356-5205 Fax: 3 ! 9-356-5494 ICPL Friends Committee Used Book Sale June 12 and 13 Iowa City, Iowa--The Iowa City Public Library Friends Committee will hold its annual summer booksale at the Library on Friday and Saturday, June 12 and 13, in conjunction with the Iowa Arts Festival. The sale will be located in the Library garage, just off Linn Street. Friday's sale hours are 4 to 7 p.m. Saturday's sale hours are 10 a.m. to 3 p.m. There will be no preview sale. Hardcover books sell for $1 and paperbacks for 50 cents a piece. All proceeds benefit the Library. A booth with some speciality items and a free-book cart will be located on the Pedestrian Mall in front of the Library during both days of the Friends Committee sale. JOINT INFORMAL MEETING OF THE CORALVILLE CITY COUNCIL, IOWA CITY CITY COUNCIL, AND JOHNSON COUNTY BOARD OF SUPERVISORS MAY 13, 1998 Chairperson Bolkcom called the joint meeting to order in Montgomery Hall on the Johnson County Fair Grounds at 4:09 p.m. Coralville City Council members present were: Dave Jacoby, Diana Lundell, Jean Schnake, and John Weihe. Also present: Coralville Mayor Jim Fausett. Iowa City Council members present were: Karen Kubby, Ernie Lehman, Dee Norton, Mike O'Donnell, Dean Thomberry, and Dee Vanderhoef. Johnson County Board of Supervisors present were: Joseph Bolkcom, Charles Duffy, Jonathan Jordahl, Stephen Lacina, and Sally Stutsman. Other city and county officials present were: County Attorney Pat White, Coralville City Engineer Dan Holderness, Iowa City Clerk Marian Karr, Johnson County Board of Supervisors Administrative Assistant Carol Peters, and Johnson County Council of Governments Transportation Planner Jeff Davidson. Introductions were made. Bolkcom noted that at the last meeting Iowa City School Board Member Pete Wallace suggested inviting Coralville the next time around, and then expressed his pleasure at having them present today. MORMON TREK BOULEVARD Bolkcom said the first item for discussion on the agenda was concerning Mormon Trek Boulevard. Bolkcom said the question would probably be when an expanded street would be built. O'Donnell noted the project is not in anyone's plans yet. Stutsman said the discussion began in the Johnson County Council of Governments (JCCOG), related to the Deer Creek Road and Highway 965 discussions, and it was thought this would be a good place to continue the discussion with the Supervisors and both city councils present. Norton responded that someone would need to approach the University of Iowa, and said he found it hard to believe that the improvements there would be solved altogether on the part of Iowa City or Coralville. Something has to be done, he said, and in the near future. Weihe added that traditionally this money has come from road funds, but rather than waiting for the road money to arrive, they should get out of the box and be more creative, because many possibilities exist. Vanderhoff suggested going to the Legislature to request money for building. Weihe suggested approaching the University and requesting money from student fees or the Athletic Department to offset the impact of traffic to University facilities in the area. This kind of initiative, he said, would let people know how serious they are about the project. Kubby endorsed the idea of a joint approach by the jurisdictions involved, suggesting that it might encourage the University to look at all these options. Norton brought up the matter of determining costs in order to revise budgets. Addressing Iowa City, Weihe asked whether they had discussed their capital improvement projects, if they had any intentions of doing something on the west side in Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 2 the near future. Thomberry answered that whether they liked it or not, the area under discussion is a serious bottleneck situation, and one he felt they should be looking at seriously, though it's not currently in the capital improvement program (CIP). He said he didn't know the University timetable for their construction work in the same area, but he felt that this project should be planned to begin after its completion. It's a project, Norton suggested, where the sales tax looms large as a source of funds. Weihe agreed, emphasizing the benefits of such a regional project to everyone. Thornberry wanted to know what portion of Mormon Trek, from the railroad tracks to the intersection at Highway 6, belongs to Coralville. Weihe said 50%. Holderness was asked to clarify the ownership of the street and the railroad viaduct. Holderness said Coralville's portion of 1st Avenue (Mormon Trek Boulevard in Iowa City) is from the north side of the railroad right-of-way to the north, and it is the west half of right-of-way; the east half is in Iowa City, along with all of the railroad right-of-way. So all of the viaduct, he said, is in Iowa City. Thornberry asked how much of the road belongs to the University. From the viaduct south to Melrose, said Norton. It was O'Donnell's understanding the viaduct construction project would cost $1,400,000; that's to keep the railroad moving during construction. Had anyone, he asked, investigated the possibility of stopping railroad traffic for a time, as a way to reduce the costs? Lehman wasn't sure that was an option. Holderness explained that the east abutment will be kept in place, with the result that the new lanes will be added to the west side, or Coralville's side, of the road. He said the company handling the project can keep the trains running while they work. Lehman suggested that both cities draft a letter to the University, requesting their time frame for the building of the sports complex, letting them know what the cities plan to do with the road, in regards to sidewalks, the size of the overpass, and finally asking them for some form of cooperation or meeting with them. Davidson confirmed that the University has already answered some of these questions. He said Michael Finnegan from the University had relayed their intention to begin work on the sports facility next year, with a completion date projected for the year 2002. He relayed the University position, that the function of the Mormon Trek Boulevard has changed from serving mostly the adjacent University facilities to one serving significant traffic between Iowa City and Coralville and it would make it an appropriate for the municipalities to participate in the upgrade of the road, rather than just the University. Referring to a study the Department of Transportation (DOT) conducted on moving passenger rail through this area, Lacina asked Davidson if there might be any money from the State, or money to the railroad, so that they could help fund the project as well. Such a project is not likely to happen, Davidson said, since most of the track through this area is straight and flat, in little need of repair. In response to a question posed by Fausett, Davidson went on to say that the University does not expect a large traffic increase to result from the new sports facilities. He said Cambus, which replaced Iowa City Transit in that area some six months ago, will continue to be a presence, and possibly capture a significant amount of Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 3 student ridership, especially if the University can manage to provide ample parking nearby. He noted there was currently at least a concept plan to expand the commuter lots that already exist there. Norton wondered if a sub-committee couldn't be formed of representatives of the University, Coralville, and Iowa City to sit and hammer out a proposal of possible scenarios for carrying out the project. Another letter to the University, he felt, without a plan or some numbers, was not going to get much accomplished. Bolkcom and Lundell agreed. Bolkcom asked Davidson if JCCOG wouldn't be a better place to have such a conversation. Stutsman proposed that they take the discussion a step further and consider the entire area in question, since anything done to Mormon Trek Boulevard has an impact on Highway 965 and Deer Creek Road as well. Norton and Fausett agreed that it should be considered as a regional issue. Kubby added that emphasis should be placed on the relationship bikers and pedestrians will have with a future Mormon Trek Boulevard. Perhaps the road itself will be improved, but this will not ensure a safe environment for people on bikes and on foot. Thornberry stated the assumption that a wide sidewalk would be associated with a widened road. Davidson confirmed that the City of Iowa City's design standards for an arterial street require a 8' sidewalk on one side and 4' on the other. Weihe confirmed that when Coralville did its First Avenue study plan, they looked at the sidewalk intersection on the north side of the viaduct and determined the safest way to continue the University trail system that ends there. Bolkcom repeated Norton's idea to form a sub-committee and asked if they were prepared to do this today, or if JCCOG wouldn't be the proper place for such an activity. Norton felt that they ought to leave it until the next JCCOG meeting to discuss Mormon Trek and other west side transportation issues. Kubby was hesitant to proceed before each party present examines their own capital improvement programs, to prioritize the needs of their own cities before committing to a plan too soon. She said their discussions would be in August. Jordahl suggested they discuss the use of both Mormon Trek Boulevard and Deer Creek Road to get to and from West High School. He said many people who live on the other side of Highway 6 go to West High, which occasionally created a bottleneck. He asserted that this makes Deer Creek an attractive route for travel, but Deer Creek Road is less than ideal. He said this was a question for the Iowa City School Board. Bolkcom noted the Board members were not present today. Weihe felt that any prior regional discussion of the project might benefit everyone when they sit down to look at their capital improvement program. Bolkcom asked everyone if they would like to choose committee members now or wait until the JCCOG meeting to do so. Most wanted to wait, Kubby in particular, who felt that a sub-committee formed before August, by its joint nature, will put pressure on to prioritize the project before there is a chance to look at individual city needs. Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 4 O'Donnell asked representatives of Coralville about Coralville's plans for work on First Avenue. Holderness said they would begin work on the First Avenue-Highway 6 intersection the next construction year, if funding comes through as expected. Overall, Lehman said, considering the time it will take for the University to complete its sports facilities, they should have more than enough time to figure out where this project will go on the CIP and when. Vanderhoef, stressing Jordahl's concerns about danger to drivers young and old near the intersection of Mormon Trek and Highway 6, proposed that whether the University decides to help or not, they should work together to resolve traffic difficulties in that area. She suggested taking action sooner than the 4 years it would take the University to complete their own building along Morman Trek. Bolkcom ended by confirming the consensus to wait until JCCOG meets to form a sub-committee that could look further into this. DEER CREEK ROAD Bolkcom called on Davidson to summarize recent discussions on Deer Creek Road, one discussion between the Board and Coralville, and another at JCCOG. Davidson said Coralville has developed an improvement plan of $4,600,000 for improving the geometry of the road, but keeping it in the style of a rural road with drainage ditches and so forth. He said it would be an asphalt road, to improve driving safety, and to bring about a more peaceful mix of quarry traffic, heavy land-fill vehicles, and West High traffic. He said that Coralville sees this proposal as a natural compliment to the extension of Highway 965 further south, the alignment of which Coralville and Iowa City have agreed upon. Davidson said Coralville has stated that they would like something done with Deer Creek Road in the short term, rather than wait for the extension of Highway 965. He noted Coralville has the Highway 965 extension projected for few years from now and they don't feel deal a Deer Creek Road improvement would be a through-away because of the traffic that would remain. He said Deer Creek Road is roughly a three-mile corridor, about two-thirds of which are in unincorporated Johnson County, the other third in Iowa City. Most of the unincorporated part will eventually end up in Coralville, according to Davidson, with small pieces to be in Iowa City. Davidson said the questions were what to do, when, and who pays for it. Jordahl mentioned that in the preliminary cost estimate for this project, a design speed of 45 miles per hour was planned. He said that he had seen people traveling at speeds around 60 to 65 miles per hour on the current calcium chloride surface, and asserted that improving the road to asphalt would only increase the speed. Davidson said that yes, when you improve a rural road, people tend to drive faster, and perhaps not more safely. But he felt that the improvement of the horizontal and vertical geometry of the road will alleviate these concerns. He added that currently the road has about 1,200 vehicles a day, whereas they use a guideline of roughly 100 to 300 for what they would like to see on a gravel road. Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 5 Holderness pointed out that of the two miles of Deer Creek Road that are unincorporated County, while the eastern half might come into Coralville, it was unlikely that the western half would ever be annexed, as the expressed wish of the adjoining quarry owners. Bolkcom asked him if there might be a 50/50 maintenance and construction agreement between the County and Coralville. Yes, said Holderness, like there is for the First Avenue project. Then Weihe asked Holderness how much the cost of the Deer Creek project would increase if they planned it for speeds of 55 m.p.h. and higher. Holderness said that the cost estimate for 55 m.p.h. was significantly higher. It requires longer curves, and a more gradual grade. He said they thought that by sticking with 45 m.p.h., they would not have to add to any of the existing right-of-way. He didn't have any of the numbers with him, but he knew the difference was significant. It was Jordahl's understanding, from working with engineers, that in a project like this, you plan not only for the traffic the road carries now, but for what it will carry once the improvements have been carried out. He wanted to know, then, how they plan to arrive at 45 m.p.h. from the present condition. Holdemess referred back to Davidson's talk of geometrical improvement, adding that their goal was to get people to abide by the lower speed. He said the road could be made to accept higher speeds, but again it was a question of cost. Jordahl said the County Engineer frequently reminds them that people will not drive according to a sign posting a lower limit, but according to what they perceive to be a safe speed on the given road surface. Norton, however, questioned how wise it was to tailor Deer Creek Road to accommodate faster traffic, traffic that perhaps they should be trying to keep off the road in the first place. Jordahl agreed, and proposed talking about Highway 965 instead of Deer Creek Road. In fact it had been his impression that the Highway 965 extension was more or less going to replace Deer Creek Road. Jacoby wasn't sure that the extension would necessarily replace the traffic there. It wouldn't replace the quarry traffic, Jordahl agreed, or the County truck traffic, but he hoped that at least those traveling to West High would prefer the Highway 965 route. Vanderhoef asked Davidson how much the traffic count would drop along First Avenue once the Highway 965 extension was finished. Davidson said there might be some diversion, but that with the Mall coming it would be hard to make any predictions, though they plan to monitor the situation carefully. Coralville, he reminded her, has made significant improvements around Coral Ridge Mall itself to handle the ultimate build-out traffic in that area; presumably the design of the facility further south will be consistent with that. His guess, at any rate, was that they would see at the most only a slight drop in traffic along First Avenue, due to it's distance to the east. Lehman asked if the State would participate in the Highway 965 extension. Davidson said the State would instead wish to turn over the existing part of Highway 965 over to Coralville, in the same way they have done in North Liberty. The State considers Highway 965 a redundant facility to Highway 218 and 1-380, and feels it should be under local jurisdiction. Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 6 Weihe went back to a previous point of Vanderhoef's, that as parallel roads, Highway 965 and First Avenue will serve as emergency back-ups for each other, yet another reason for a timely solution to such traffic problems as sometimes occur at Highway 6 and First Avenue. Schnake added that once Holiday Road and Oakdale Boulevard are finished, north-to-south travelers, such as herself, will avoid First Avenue if they have a westerly alternative. She said those streets will have a significant impact. Jordahl went on to point out that at the Coralville intersection for Highway 965 with Highway 6 there are traffic lights and multiple lanes. He noted that at Deer Creek Road, you find railroad tracks, no signals, high-speed traffic on Highway 6 in two lanes, and dust all over the place. Jordahl asserted that extending Highway 965 made more sense. One or the other, Deer Creek or Highway 965, needs to be addressed, Schnake continued, because of the increasing traffic in that area. But the difference in cost between the two, Weihe reminded them, is significant. At this point, Bolkcom reminded them, the County has no money budgeted for Deer Creek Road in their 5 Year Road Plan. Norton added that none of these entities has money budgeted for Highway 965, as well as Deer Creek Road. Bolkcom wondered if this matter might be a candidate for another sub-committee. It sounded to Kubby like a candidate for the same committee as the one for the Mormon Trek project. Bolkcom and the rest agreed. Lehman suggested the idea of running an extension of 965 right into Deer Creek Road, instead of treating the two as separate projects. Jordahl agreed, saying that it made more sense to design one road instead of two. His question was why build both, if Deer Creek Road would have to be designed to carry the traffic that will eventually be diverted to 965 once it is extended. Lehman mentioned that at a JCCOG meeting, Davidson had stated that for reasons of money, it could be 20 years or more before Highway 965 was extended. Twenty years, Lehman said, is not a livable number, and if Deer Creek can be improved at a reasonable cost, then it makes sense to do something with it now, and leave Highway 965 to develop over twenty years. Holderness was asked by Lehman if this was in the plan, if the northernmost end of Deer Creek would come out where Highway 965 was going to extend. That's not the case, Holderness said. He said Coralville's plan was to make Highway 965 a totally new facility, with a bridge over Clear Creek. He said Highway 965 would be built by developers and in an interim period would tie into Deer Creek Road because it would be a long time before a bridge is built over Highway 218. Holderness said their goal is use Deer Creek in the short run, and let Highway 965 be built as the ground in that area is developed. Lehman agreed that Highway 965 had a far better intersection than Deer Creek Road and they should look at the alternative of using this intersection instead of improving Deer Creek Road all the way to Highway 6. Norton was having a hard time imagining how the north end of Deer Creek would be made to bend into the Highway 965 intersection. The creek is there, Weihe said, but it can be done. He noted that any alternative would involve a bridge early in the design, and as a result, a higher cost. Jordahl repeated that overall this alternative would make Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 7 Deer Creek Road safer, easier to use, and consistent with the design of the intersection by the new mall. Holderness reminded them that JCCOG hired a consultant to look at the possibilities for the Highway 965 extension and they looked at 36 options, one of which involved incorporating Deer Creek Road into Highway 965. Though he couldn't recall the details, he said there were a number of environmental, financial, and design reasons against it. Bolkcom suggested sending this issue to the JCCOG subcommittee as well. SEATS CONTRACT Reporting briefly, Bolkcom said the Board met a week or so ago with the City of Coralville to work out a five-year agreement, similar to the Iowa City agreement. He reported that the Board hoped to have a signed agreement in the next couple of weeks, which JCCOG was helping to draft. He further said the Board had begun advertising for a new SEATS director. Bolkcom said the Board was reviewing possible charges for the Advisory Committee, for which they have scheduled a work session for next week, and that they will soon be advertising for Advisory Committee members. Bolkcom said the Board hoped to have a new director on board some time in July, and by that time to gather the new Advisory Committee for its first meeting. Kubby asked if everything was finalized with Iowa City. Bolkcom said it is. Vanderhoef asked about the time frame for hiring the director. Bolkcom said the advertisement will last until June 19, after which they will screen and interview applicants. Kubby suggested choosing the Advisory Committee sooner, and making them part of the interview team, perhaps not to make the final decision, but to join the process. Bolkcom asked for further comments, and said he was glad to announce that they were moving ahead with the matter and closer to implementing the agreement. JOINT-PURCHASING Bolkcom reminded them all that this topic was discussed at their last meeting, how they might become more efficient in their purchase of supplies and the like. Reading down the sub-items, Supplies, Services, and Maintenance, he stopped at Maintenance, under which Iowa City was noted as adding the sub-item to the agenda. He asked Iowa City if they had anything to report here. He noted a portion of the SEATS agreement where Iowa City might take over the maintenance of the SEATS vehicles. Thornberry confirmed that if the Board were putting out a request for proposal (RFP), Iowa City would like to bid on it. Bolkcom said that at present the Board's preference was not to put out an RFP, but to have Iowa City directly bid. Regarding geographic information systems (GIS), Bolkcom informed them that the County has a number of computer technology committees, one which covers GIS and over the last year has been studying the implementation of GIS in Johnson County. He reported that earlier in the day, the Board had met with two vendors, Promap and Sidwell, who have conducted a needs assessment for the County on GIS. It would be the County's hope, he said, to develop a unified system, building on the one Coralville has already Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 8 implemented. He said one vendor estimated a half million dollars as the cost to get such a system up and running, building on the mapping project which the Auditors Office had completed, using those maps as a base, and perhaps sharing some of the costs of getting it up and running. Lehman said he doubted that any of them sitting there at the meeting knew what they buy, what they spend for it, or whom they buy it from. He suggested that given closer communication between purchasing agents from the two cities and the County, they could tell where there might be some economies. Bolkcom pointed out that in the case of GIS, communication is clearly happening at the staff level, and agreed that it would make sense to connect these people. Bolkcom asked who would be involved and was told Cathy Eisenhofer is purchasing agent for Iowa City. Jordahl said the County had different people purchasing for each department. Fausett said there were different people doing purchasing for Coralville, depending on what is being purchased. Stutsman suggested that it might be a good idea to consult organizations such as NACo that may be aware of areas where there would be cost savings, such as paper. Jordahl thought that one place to start might be in the area vehicles, something both the County and the cities use and need to maintain. Fausett said there is a State contract for vehicles they can buy on. Norton reminded them that this issue has been looked at in the area of paper. Everyone uses paper of so many different types and qualities that maybe the situation should be reviewed, and maybe people will need to change if there is going to be cooperation. Stutsman felt that if enough money could be saved by this, it would be worth it. Lacina noted that some arrangements like this already existed, citing the example of medical supplies bought by the County through the Hospital, where they cannot touch the prices otherwise. He noted the Hospital, for the most part, seeks out its own bids. They should also be concerned, he said, about breakdown facilities. Lacina noted that if you have a truckload of paper, that's fine, but you don't want to end up with something dated or obsolete, or with paper that for some reason doesn't function. He noted that due to just-in-time inventorying, bulk purchasing no longer meant cost savings for many items. He said, however, that if there are savings, say in something large like batteries, it would be worth it to coordinate things. Weihe reiterated the suggestion that this matter should be handled at the staff level and Bolkcom agreed, asking who should handle this. Kubby suggested that their appointed procurement officer can get together with others and instigate a conversation. Bolkcom thought it was a good idea, and encouraged the Iowa City representatives to have their procurement officer contact Carol Peters. LOCAL OPTION SALES TAX Bolkcom requested to hear the status of local option sales tax discussions in Iowa City. Lehman said they aren't in a position to tell them anything yet. Thornberry said they would be talking about it the next day. Norton felt that they need to do something pretty fast, given the things that are in the wind. He said they've heard from some people at the Library, who are anxious to know if they should be planning to mount a campaign. Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 9 Kubby said that they made a promise to resolve the issue on a time frame, sometime during the month of May. Vanderhoef asked representatives of Coralville and the County what their plans were. Fausett said that Coralville would like to see a number of regional issues discussed in terms of how the money is going to be spent. He thought it was a mistake for Iowa City, for example, to resolve to do it on their own and to set their own deadline for November without first addressing the important issues surrounding different spending options. He gave examples of the many options available for spending the money, including Highway 965 and Deer Creek Road, etc.. He didn't believe that such a complex issue could be decided in time to be on a November ballot. He apologized to the people at the Library, but reiterated that he didn't see this as being a feasible approach for the City to do it on their own, without meeting with the County, Coralville, and possibly some of the surrounding communities. Lehman asked whether Coralville has discussed the sales tax. Fausett replied that they had not. Weihe said that in light of Coralville's location, they are concerned to see how the vote comes up in Cedar Rapids on June 23rd. But it has been public knowledge since last fall, Norton pointed out, that they made a promise to the Library to get the issue on the ballot in November. Kubby clarified that the promise was to let the Library know if their facility would be on the ballot, not necessarily the sales tax. Weihe wondered if there would be any advantage to not having it on the same ballot as a general election. He said having it later would allow more time for educating people. Thornberry said, if the Library question was not going to be at the same time as the sales tax question, he thought that the sales tax question would still need to come before the Library. Otherwise, he stated, the Library would not know if there was to be any money for the project. But is a tax issue, Weihe questioned, a good one to have on a ballot during partisan elections? It's a complicated issue, Norton said, because they may be locked together, and there may be some virtue to that. Norton agreed with Fausett that there is a list regional needs, ones that stretch over a number of years and can't all be spelled out completely, but that shouldn't preclude their considering of some of them, like the westside road network as part of the purpose of the sales tax issue. Following up on Norton's comment, Lacina asked if everyone decided to do a collaboration, which 5 projects would be included on a list for consideration. He wondered if it would be the Taft Avenue-965 beltway looped around the entire municipal system for a long-term plan or a convention center, jointly owned and operated by the communities. He wondered what type of functions they would set down and take a look at that would benefit the communities, instead of having everyone break off to do a little here and a little there. Norton stated that he agreed with this idea. We all have ideas for spending the money, Bolkcom said, without dreaming up new projects. He added that he is not a supporter of the tax. He mentioned that Linn County is putting 83 percent of the tax into roads, and pointed out that most of their talk today had been about roads, about money they don't have for roads. In addition, he noted that now they are talking about a very regressive tax applied to roads. Bolkcom asked what is the best way to pay for roads as a growing County? He asked if they felt it was a sales tax, or another way? He Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 10 questioned if it is State income tax, or a penny more on the gas tax? He asked if they as growing counties, desperate for money, are being pushed by the State government into trying to use these resources that way? Fausett said a convention center should be looked at, as well as the roads. Norton added that in light of the increasing squeeze on property taxes and projects that have been waiting for a long time, to invent too many new projects, to put too much toward roads, would not be wise. But in Waterloo, Weihe said, they proposed to use their local option tax exclusively on roads, and it passed easily. He felt that roads were an important issue to lots of their constituents. Lacina said that in the example offered by Weihe, Waterloo was in a tremendous bind. Then, he offered a couple of warnings. One, he said, the local option tax is not a constant. When the economy dips, he explained, so will the tax revenues generated from the tax. He cited the example of Iowa County, that is now seeing a 30% tax increase because they got into a problem with substituting taxes for options taxes. Secondly, Lacina noted if you fund recurring expenses with this tax, it's going to disappear. In his opinion, the public would not be pleased with another tax to operate off of. On the other hand, he stated, if you can invest it back into the community, into something the public can see or something that will position them for the future, then the tax will appear much more acceptable to the public. He felt this would be the case, even if they arranged such money uses separately. Kubby said that in the past when Iowa City has talked about this sort of thing, there have been at least two meetings where all the entities in the county were asked to sit in one room and discuss the nature of the sales tax, what is and isn't legal. Perhaps they need another such meeting to determine the needs of everyone. She ventured that most of the Iowa City Council would say that there isn't time to design a joint convention center by the time they want the Library project voted on. In response to an inquiry from Kubby, Karr said the issue had to be on either a General Election ballot or a special election, not a City Election. Bolkcom pointed out that on May 27th the County will, in fact, be hosting a meeting of all the small towns, with a representative present from the Department of Revenue to talk about the sales tax. Lacina asked if it was feasible to consider one unified transit system for the county. Kubby said that it's on the JCCOG work plan for at least Iowa City, Coralville, and North Liberty. That would be an example of a recurring expense, Bolkcom said. Lundell added that would not be one thing that people would vote for. Duffy agreed with the idea that people care not so much about the extra one cent as they do about what the money is used for. Everyone does use roads; he didn't recommend necessarily that they set aside 83 percent, but at least fifty percent. The roads are in better condition than people think, he felt. The other needs Duffy saw would be those of space needs. 30 percent could go to these. The other 20 percent he would like to see set aside for senior citizens. This is a big reason why he ran for Supervisor this time, and being on the State Economic Development Board, because several years ago, in the smaller towns and in some of the larger, about 48 percent of the people were related in some way. They used to take care Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 11 of Mom and Dad, Grandpa and Grandma. Duffy felt there should be more of an entity between the nursing home and people who need help staying in their homes. Retirement homes exist, but they are expensive. Duffy thought perhaps such a service could be accomplished by the neighborhood associations in a rural area. He said it used to be that mail carriers were involved in this kind of effort. These are four important needs to include on the ballot, he said. But he predicted that many groups will rush to have this or that need included, the pressure of which is likely to run down the tax altogether. Norton asked Duffy the question Bolkcom had asked, whether this was the best way to fund roads, or should they look seriously to the Legislature to change the Road Use Tax, the intended source, which apparently has fallen behind. Duffy said about 10 percent of the gas tax is used for other purposes, such as beautifying the highways. He cited that this fiscal year the revenue is expected to be about 225 billion dollars, for roads and bridges across the country. Duffy noted that 10% of that is a lot of money. Bolkcom repeated the idea of adding a penny to the gas tax, but Duffy felt the gas tax was already high enough. Bolkcom went on to say that the Board, over the last five or six weeks, has learned of half a dozen roads for which they do not have any money budgeted. People are knocking on their door, he said, requesting that something be done. The road use tax is controlled at the state level, Weihe said, and the nice things about the local option tax is that you can control it at the local level. If they were realistic, said Norton, they would need to add a large increase to the gas tax. Bolkcom noted that a penny on the gas tax was a very small amount. Norton liked the idea of naming the roads on the west side as a joint project, because this project would effect all of the entities involved; otherwise, he said, each entity has its own needs and should probably deal with them. He didn't think they should treat the entire tax jointly, but one shared effort might be a good show of cooperation, plus generate wide-scale support. The sales tax is not going to solve all their infrastructure needs, Bolkcom reminded them. Bolkcom felt that local governments need more ways to raise the revenue they need because they couldn't be raised by property taxes alone. He added that any amount of money that they raised from the sales tax would come up short. Norton agreed, but added that any reasonable amount they came up with would help in funding the west side project, which he noted that no one has yet funded. Weihe asked Iowa City councilors what the correlation is between the Library project and the local option sales tax? Or, he inquired, is it still up in the air? Lehman said the City Council would probably determine that tomorrow. He noted that the majority of the Council has indicated that they do not have money in the general fund to operate the Library, if it were built. So, he explained, the sales tax is necessary component of that. Bolkcom asked if all in attendance were sufficiently updated on the local option sales tax. Lacina suggested they have someone from the Department of Revenue come back to talk to the them all. They are coming to the meeting in two weeks, Bolkcom said, and he reminded Coralville that they were invited. Stutsman recommended they also invite people from the School District, because she had heard the presentation before and felt it Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 12 was an excellent source of information. Bolkcom noted that the meeting is scheduled for 6:30 p.m. on Wednesday, May 27, at the Board of Supervisors. EMPOWERMENT ZONES Bolkcom asked Stutsman to begin. She put this item on the agenda, she said, to update people on recent legislation that was passed, and to tell people what the Board is doing with empowerment zones. She explained this legislation is trying to blend funding streams for services for children and families in the community. She added that it's a fallout from welfare reform and devolution, bringing decisions dealing with children and families back to the community level. Stutsman said they would be blending funding streams from the Department of Health, the Department of Education, and the Department of Human Services, into one funding stream and then allowing the community to decide how the money will be spent. She added that this will be quite a change from the past, when everyone had their own funding streams and each entity chose which programs it would support and fund. She noted this proposal would set up a Community Empowerment Board comprised mostly of citizen members, plus other entities, with the focus on local control. Stutsman said that a grant will be available September 1 st, for which the communities need to apply. She noted that the initiative for the community empowerment zone is coming out of a Decat Executive Committee. She noted that Johnson County is a Decat Committee, so the Decat Executive Committee has been charged with getting the ball rolling. So far, she explained the Executive Committee has put together a steering committee to talk about applying for this grant and setting up the community empowerment zone. Stutsman added that this meeting will happen on May 20th. She said that the steering committee members will include Cheryl Whitney from the Department of Human Services, Decategorization Coordinator Jan Peterson, Brandon Beaudrey with the Court Services, Bolkcom and Stutsman, who served on the Decat Executive Committee as Board of Supervisor representatives. Also, she added, representatives would be present from the 5 largest school districts in the county, noting they have asked Mary Neuhauser to sit in on the steering committee, as well as Graham Dameron from the Health Department, Linda Severson from JCCOG, and Susan Solter from AEA. Stutsman stated the steering committee will begin the process as small group, but there will be larger broad-based community involvement later on. Norton asked if this will be a new grant. Yes, answered Stutsman. She added that the grant will have to do with at-risk children, and will be new money coming into the community. She said statewide the moneys to be allocated are at about 5 million dollars, so it isn't a lot, but enough to warrant applying for the grant. Stutsman emphasized the importance of collaborative projects, and recalled that Johnson County has a good history of collaborative efforts, putting them ahead of the game in this respect. She reiterated that the big focus of this process was to get citizens and the community involved in the decision-making process regarding what would be done for children and families. Weihe asked if the citizen's Board would be selecting where funds go? Yes, Stutsman replied, Informal Minutes, Joint meeting of Cities of Coralville and Iowa City and Johnson County: May 13, 1998/page 13 they will set up a strategic plan process, essentially a statement of what the community feels is important and where the money should go. Weihe also asked if this was to be a one-time thing, or ongoing soft money. She said the idea is to have it ongoing, but many changes have been made. First, she recalled, they had Decat, then Innovation Zones, and now they have moved on to Empowerment Zones. Bolkcom added that the long-term duration is currently expected to be 3 three years. He also said that the Board is involved in organizing this, but there is no administrative money for staffing, sending out notices, and so forth. Stutsman added that this was a big initiative for community organization. NEXT MEETING SCHEDULED Bolkcom called for other business or announcements, then inquired as to the time of the next meeting. It was agreed to meet on July 8th, at 4:00 p.m. Adjourned at 5:32 p.m. Attest: Tom Slockett, Auditor By: On the day of ,1998 By Casie Parkins, Recording Secretary Sent to the Board of Supervisors, Coralville City Clerk, and Iowa City City Clerk on June 5, 1998 at 3:30 p.m. Bfi/Bfl/9B B9:17:33 319-35q-qZ13 -> 3193§6.58B9 IDUfi CITY CLERK Page Johnson County Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS June 9, 1998 FORMAL MEETING Agenda Call to order 9:00 a.m. Canvass of votes for the Primary Election. Adjournment. INFORMAL MEETING Agenda Call to order following the canvass meeting. Review of the formal minutes of June 4th 3. Business from Burnell Chadek, Interim Director of S.E.A.T.S. a) Discussion re: S.E.A.T.S. vehicle transfer/lease to Iowa City. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B6/BB/9B B9:17:54 319-3.5q-4Z13 -> 31935~5BB9 I0~ CITY CLB~K Page BB3 Agenda 6-9-98 Page 2 4. Business from the County Engineer a) Discussion re: right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway //22 and 520th Street with the following: 1. Right-of-way contract with Shirley A. Smothers and Jerold R. Smothers for $675.00 for Johnson County Project FM-52(34)--55- 52. 2. Right-of-way contract with Kevin Dean Forbes, Lisa K. Forbes, and Paul K. Forbes for $1,170.00 for Johnson County Project FM- 52(34)--55-52. 3. Right-of-way contract with Velma A. Wiese for $3,708.00 for Johnson County Project FM-52(34)--55-52. 4. Tenant contract with Keith Forbes for $25.00 for Johnson Cotmty Project FM-52(34)--55-52. b) Discussion re: right-of-way acquisition for shoulder widening project on West Overlook Road between Dubuque Street and the Corps of Engineers property with the following: 1. Right-of-way contract with Howard W. Vernon, Jr. and Alma G. Vernon for $350.00 for Johnson County Project STP-S-52(45)--5E- 52. 2. Right-of-way contract with The Meadows Homeowners Association for $100.00 for Johnson County Project STP-S-52(45)- -5E-52. 3. Right-of-way contract with Duane M. Anderson and Debra J. Anderson for $100.00 for Johnson County Project STP-S-52(45)-- 5E-52. 4. Right-of-way contract with Arnold M. Small and Gem Kahn for $2,533.40 for Johnson County Project STP-S-52(45)--5E-52. 5. Right-of-way contract with Charles A. Teague and Marguerite K. Teague for $100.00 for Johnson County Project STP-S-52(45)--5E- 52. c) Other 86/88/98 89:18:31 319-354-42-13 -> 3193565[]89 I0~0 CI ?~ gLERR ?a§P- 884 Agenda 6-9-98 5. Business from the Board of Supervisors Page 3 a) Minutes received 1. Hawkeye Area Community Action Program for May 13, 1998 2. Johnson County Innovation Zone Executive Committee for May 28, 1998 b) Reports c) Other 6. Discussion from the public 7. 1:30 p.m. - Work Session re: Comprehensive Land Use Plan. discussion 8. 5:30 p.m. - Work Session re: calcium chloride program. discussion 7:00 p.m. - Public Input Meeting re: County Road Management Plan. Proposed Johnson County North Corridor Secondary Road Management System. discussion a) Introduce members of the Board of Supervisors and Johnson County/Johnson County Council of Governments staff b) Introduction: Chairperson Bolkcom and Transportation Planner Jeff Davidson c) Public discussion d) Wrap up: Chairperson Bolkcom 10. Recess B6/1B/9B 18:18:18 319-35q-q213 -> 3193565BB9 IOOtl CITY CLERK P~gc 882 Johnson Count}- Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman 1. Call to order 5:30 p.m. BOARD OF SUPERVISORS June 11, 1998 FORMAL MEETING Agenda 2. Public Hearing on Conditional Use Permit CU9804 a) Discussion/action re: the following Conditional Use Permit: Application CU9804 of Hawkeye Ready Mix, signed by Arleigh R. Clemens, Coralville, Iowa, requesting a Conditional Use Permit to operate a temporary ready mix plant (concrete) on certain property described as being in the NE ¼ of the hie ¼ of Section 25: Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This parcel is located in the SW quadrant of the Highway 6 SE and Sioux Avenue SE intersection in East Lucas Twp.). 3. Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning application: Application Z9751 of J. Donald Johnson, Swisher, requesting rezoning of 1.99 acres from A1 Rural to RS suburban Residential of certain property described as being m the SW 1/4 of the SE 1/4 of Section 18; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the north side of Blain Cemetery Road NW, approximately 3/4 of a mile south of its intersection with Seneca Road NW in Jefferson Twp.). 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B6/ZB/98 1B:lB:5Z 3Z9-35q-qZZ3 -> 3193565BB9 IO~ C]TV CCE~K P~ge BB3 Agenda 6-11-98 Page 2 b) Motion setting public hearing for various zonings and plattings. Discussion/action re: application SP15 of Randy Miller requesting site plan approval for Lot 1 of Scott's Third Addition. d) Other 6:00 p.m. - Public Hearing on Conditional Use Permit, Zoning and Platting applications: a) Discussion/action re: the following Conditional Use Permit: Application CU9803 of Terry Anderson, Iowa City, Iowa, requesting a Conditional Use PenTfit to operate a precision metal machinery business as a home business. The property is described as Lot 1 of Pumpkin Flats Subdivision, 5176 American Legion Road SE, Iowa City, Iowa, located in the SE ¼ of NE ¼ of Section 21; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, IA. (Scott Twp.). b) First and Second consideration of the following Zoning applications: Application Z9739 of Frank Shima Estate, c/o Leo Shima, Solon, signed by Gary Haymond, requesting rezoning of 10.00 acres (2 - 5.0 acre lots) fi:om A1 Rural to RS5 Suburban Residential of certain property described as being located in the SW 1/4 of the SE 1/4 of Section 2; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This property is located 1/4 of a mile east of Jordan Creek Road NE through the Robert Breese property and approximately 1/4 of a mile north of the intersection of Jordan Creek Road NE and Sugar Bottom Road NE in Newport Twp.). Agenda 6-11-98 2. Application Page 3 Z9819 of Terry Brosh, Solon, Iowa requesting rezoning of 0.616 acres from A 1 Rural to RS Suburban Residential of certain property described as being in the SE ¼ of Section 11; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of White Oak Avenue NE, approximately 1.0 mile south of Sutliff in Cedar 3. Application Z9820 of Scott Tomash, Swisher, Iowa requesting rezoning of 3.95 acres from M2 Heavy Industrial and A1 Rural to RS-3 Suburban Residential and 10.97 acres from M-2 Heavy Industrial and A1 Rural to RS-10 Suburban Residential of certain property described as being in the SW ¼ of Section 9; Township 81 North; Range 7 West of the 5th P.M. in Johnson County,~owa (This property is located on the east side of HighwayC~965. Approximately ¼ of a mile north of its intersection of: 140th NW in Jefferson Twp.). 4. Application Z9822 of R. Steven and Linda Durr, Solon, signed by David Durr, Cedar Rapids, Iowa, requesting '~ezonifi~ of 3.72 acres from A 1 Rural to RS-3 Suburban Residentidl':of c "ef~ain property described as being in the NE 1A of Section 23; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the east side of Sandy Beach Road NE, approximately ¼ of a mile north of its intersection with Lake Manor Road NE in Jefferson Twp.). c) Discussion/action re: the following Platting applications: Application S9804 of Elwin Yoder requesting preliminary and final plat approval of Hauber Estate, a subdivision described as being located in the NW 1/4 of the NW 1/4 of Section 8; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 2.00 acre, farmstead split, located in the SE quadrant of the Black Hawk Avenue SW and 480th Street SW intersection on the east side of Bethel Cemetery in Washington Application S9819 of Dave Durr requesting preliminary and final plat approval of Spartan Territory Subdivision, a subdivision B6/1B/9B 1B:ZB:15 319-35~-q213 -> 31935b5BB9 I08~ CITV CLBBK Page BB5 Agenda 6-11-98 Page 4 located in the NE ¼ of the NE ¼ of Section 23; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot (1-lot farmstead split, 1-lot residential), 10.68 acres, residential subdivision and farmstead split, located on the east side of Sandy Beach Road NE, approximately 2/3 of a mile south of the Sandy Beach Road NE and Mohawk Road NE intersection in Jefferson Twp.). Application S9820 of Donald Ballard Jr., requesting preliminary and final plat approval of Moore Second Subdivision ( A Resubdivision of Lot 1 of Moore Subdivision), a subdivision described as being located in the SE 1//4 of Section 29 and the NE ¼ of Section 32; all in Township 79 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 23.34 acres, farmstead split and residential subdivision, located on the north side of Black Diamond Road SW, approximately 'A of a mile east of the Black Diamond Road and Half Moon Avenue SW intersection in Union Twp.). 5. Action re: claims 6. Action re: formal minutes of June 4th I 7. Action re: payroll authorizations 8. Business from the County Auditor a) Action re: permits b) Action re: reports c) Other Business from the County Attorney a) Report re: other items c~ 10. Business from the Board of Supervisors B6/1B/9B 1B:ZB:4~ 319-354-4Z13 -> 31935G5BB9 I0~ CITV CLBBK Pa§e BB6 Agenda 6-11-98 a) Motion b) Page 5 authorizing Chairperson to sign contracts for right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway//22 and 520th Street with the following: 1. Right-of-way contract with Shirley A. Smothers and Jerold R. Smothers for $675.00 for Johnson County Project FM-52(34)--55- 52. 2. Right-of-way contract with Kevin Dean Forbes, Lisa K. Forbes, and Paul K. Forbes for $1,170.00 for Johnson County Project FM- 52(34)--55-52. 3. Right-of-way contract with Velma A. Wiese for $3,708.00 for Johnson County Project FM-52(34)--55-52. 4. Tenant contract with Keith Forbes for $25.00 for Johnson County Project FM-52(34)--55-52. Motion authorizing Chairperson to sign contracts for right-of-way acquisition for grade, pave, and recreational trail project on West Overlook Road between Dubuque Street and the Corps of Engineers property with the following: 1. Right-of-way contract with Howard W. Vernon, Jr. and Alma G. Vernon for $350.00 for Johnson County Project STP-S-52(45)--5E- 52. 2. Right-of-way contract with The Meadows Homeowners Association for $100.00 for Johnson County Project STP-S-52(45)- -5E-52. 3. Right-of-way contract with Duane M. Anderson and Debra J. Anderson for $100.00 for Johnson County Project STP-S-52(45)-- 5E-52. 4. Right-of-way contract with Arnold M. Small and Gem Kahn for $2,533.40 for Johnson County Project STP-S-52(45)-)5E-52.,.,:~ 5. Right-of-way contract with Charles A. Teague and ~rgueffi~e K. Teague for $100.00 for Johnson County Project STP-S-52(45) -5Egl 52. c) Motion authorizing the County Attorney to begin condemnation proceedings for right-of-way to be acquired from the following property owners for Johnson County Project STP-S-52(45)--SE-52 (grade, pave, and recreational trail project on West Overlook Road between Dubuque Street and the Corps of Engineers property): Michael L. Strabala and Bb/1B/9B 1B:21:27 319--35q-qZZ3 -> 31935~5BB9 lOgO CI?¥ CLERK Pe§c BB? Agenda 6-11-98 Page 6 Carol Strabala, Thelma Strabala (subject to estate), and Gary W. Davisson and Susan M. Davisson. d) Motion authorizing Chairperson to send Wanda Evans a letter of appreciation and certificate for serving on the Johnson County Task Force of the Heritage Area Agency on Aging. e) Letter from State Historical Society of Iowa re: Sutliff Bridge in Johnson County on Sutliff Road over Cedar River, Iowa City vicinity, 98000520, listed, May 15, 1998 (Highway Bridges of Iowa MPS). discussion f) Discussion/action re: dust alleviation for 140th Street and Sandy Beach Road. g) Other 11. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attomey d) Other 12. Adjournment City of Iowa City MEMORANDUM June 12, 1998 To: Steve Atkins, City manager From: Joe Fowler, Director Parking & Transit Reference: Transit Interchange Facility I have received the preliminary project schedule from Shoemaker & Haaland Professional Engineers for the Transit Interchange Facility. It specifies a two month design phase and a two month bid and approval phase. Construction is slated to begin November 1 with completion in the spring of 1999. Shoemaker & Haaland recommend delaying the beginning of the project until spring of 1999. They are making this recommendation because of increased construction cost and construction quality concerns. I have not received an estimate of what the anticipated additional cost would be. I have discussed Shoemaker & Haaland's recommendation with Rick Fosse and he agrees that the late construction start date poses problems. His main concern is that the interchange could not be salted during the upcoming winter months and there would be an ice problem for both the buses and pedestrians using the area. While the concerns raised are valid they do not address the continuing problem of accessible facilities for mass transit operators. We have attempted to address this issue since April 1997. Council has stated that they support this project and want it to proceed. If there will be safety concerns or a substantial cost increase with fall construction Council may wish to revisit the timeline. I am pursuing another option at this time if there is a delay in the project. CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT MEMORANDUM TO: FROM: DATE:~ RE: City Manager ect~~ Parks & Recreation Dir June 11, 1998 Elks Club Driving Range Proposal The Elks Club proposal to lease five acres of the Peninsula for a driving range was discussed and acted upon by the Parks and Recreation Commission at their 6/10/98 meeting. The following motion passed unanimously, with seven of nine commissioners in attendance. "...to strongly recommend against the Elks Club proposal to establish a golf driving range on City property in the Peninsula area." Iowa Jet Services L.C. 1708 Brown Deer Trace Coralville, Iowa 52241 Telephone (319) 354-7301 Fax (319) 354-7418 June 16,1998 Mr. Dennis J. Mitchell Assistant City Attorney City of Iowa City 410 Washington Street Iowa City, Iowa 52240-1826 Dear Dennis: This letter is in response to your letter of June 1 requesting additional information about Iowa Jets Services' desire to build and operate a Jet Charter service and associated hanger, terminal and jet maintenance facility at the Iowa City airport. In your letter you stated that the Iowa Department of Economic Development needs the following information in order to process an application for tax abatement or other incentive programs available through the State: Q: We will need to show that Iowa Jet Services will not be competing with other business in the state. The Department of Economic Development would like information from us the exact nature of the business, our potential clientele, and our potential competition. A: To the best of our knowledge, Iowa Jet Services will be the first and only Iowa based jet charter company. We estimate that 20 to 25 percent of our jet charter customers will be Iowa companies and hospitals. The other 75 to 80 percent will be from Minneapolis, St Louis, Chicago and across the United States. Most, if not all, of our potential Iowa based jet charter companies are presently purchasing jet charter services from out of state jet charter companies. A very small portion of our anticipated customers may presently be using non-jet charter services and this may represent a very minor amount of competition to existing non-jet charter companies. In addition to providing jet charter service, we plan to operate a certified jet service center which will service our own aircraft as well as provide a full spectrum of jet aircraft maintenance services including airframe, engine and avionics repairs to other private and commercial jet operators. We know of no direct in-state competition to our planned jet charter and service operations. There may be a slight competition from our planned sale of fuel. The Department would like information setting out the amount of capital investment, the number of jobs, and the salary of those jobs that Iowa Jet Services would create. So far, we have invested over $9 million in our first two Citation aircraft (one Citation II and one Citation III) and two fuel trucks. During the next year we expect to invest $6 million to $8 million more in aircraft and $2.5 to $3.0 million on a planned corporate headquarters at the Iowa City airport. This facility will consist of a 240 ft by 120 ft ma. intenance hanger facility, a 100 ft by 100 ft aircraft storage hanger, and an attached terminal / office complex. Our Jet Center facility will employ 25 to 35 people as pilots, linemen, maintenance, flight support, and supervisory personnel at salaries ranging from $25,000 to $90,000 per year. We expect to have an annual payroll exceeding $1,000,000. As you know, we publicly announced this project in March 1998. We would very much like to get the paperwork and legal approvals behind us and start construction as soon as possible. If we are able to start construction by July 31, 1998 we expect to be able to move into the planned facility before December 31, 1998. While we have been conducting FAR part 91 operations since we purchased our first Citation on January 18, 1998, we plan to start FAR part 135 commercial jet charter operations from temporaw rented facilities in Cedar Rapids and Belle Plaine sometime during July 1998. However, our planned growth will be impossible until the new headquarters facility is completed. Additionally, we anticipate building a smaller hanger and terminal complex at the Cedar Rapids airport within the next year as a separate project not described in this letter. All costs associated with the purchase of the above described aircraft and construction of the planned headquarters/hanger/terminal facility are being financed from personal resources of Robert B. and Barbara L. Staib who own 100% of Iowa Jet Services LC. During discussions with the Iowa City Airport Commission the location of the planned facility was moved several times. All but the last of these locations were to use existing aircraft parking ramp and taxiway facilities. Since relocation to the final site was made necessary by a delay in removal of some existing underground fuel tanks, and new parking ramp and taxiway facilities will be needed to support this new location, we have asked the City to fund cost of expanding the airport to add these necessary support facilities. Iowa Jet Services LC will pay for all other costs associated with building the new facility and its associated fuel farm. We have worked closely with the Iowa City Airport Commission and have approved a draft thirty-year lease on the land on which the terminal is to be built. We pain to execute such a lease and thus pay the Airport Commission a fair market annual fee to use the property. We have also agreed to gift the terminal and hanger complex (not including the aircraft and associated equipment) to Iowa City at the end of the lease period. In exchange, we do not believe that it is fair to expect us to pay property tax on a facility that we have agreed to give to the City. Therefore we are requesting tax abatement or incentive relief sufficient to offset this property tax expense. Barbara and I are pleased to have found something that we can do to benefit the Iowa City community as well as the aviation community. We hope our planned world class facility can be the anchor property to set the tone for a rapid development of the planned "north commercial area" of the Iowa City airport. Sincerely, Iowa Jet Services LC Robert B. Staib Chairman and CEO