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HomeMy WebLinkAbout1995-01-16 TranscriptionJanuary 16, 1995 Council Work Session Page 1 January 16, 1995 . Council Work Session 6:30 PM council: Horow, Baker, Kubby, Lehman, Nov, Pigott, Throg. Staff: Atkins, Helling, Woito, Karr, Franklin, Nasby, Severson, Milkman, Dollman, Davidson, Schoon, Fowler. Tapes: 95-7, Side 2; 95-8, all; 95-9, all; 95-10, Side 1. Adult Day Care 95-7 S2 Horow/ Start the council meeting...ask council's consent to defer discussion of Adult Day Care...you have a memo in here...Steve Lacina and I, we will get back to you on this .... Pigott/ For a specific purpose? Horow/ Essentially...Supervisors and city council members are the ones...who voted against this. And in terms of presenting the reasons why we did as well as any other issues that might help us make this decision...I would like to have a little more time on this. Kubby/ I would like the majority to have a report and the minority to have a report .... Horow/ Essentially what you have here with the ..... memo. Kubby/ But it is written by you... Horow/ I tried to write both positive and negative and something was left out accidently so I would like to have that back in. Kubby/ Who wrote this? Horow/ I wrote the basic part of it and Linda changed it as she saw fit ..... part of it was left out...one side memo here .... think I would like to have this memo redone. Kubby/ Is there are reason why we are not going to talk about this at the city county meeting? Horow/ Would probably take a longer time than we got .... this is a ty ' very mea Issue..... Throg/ When do you want to defer it to? Horow/ Steve is out of town right now ..... represents only a re~esably accurate transcription of the Iowa City council rnantlr~g of January 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 2 Throg/ .... Horow/ First of all I would Steve Kubby/ Horow/ This is not going to be an easy decision to make .... Throg/ Horow/ I would like you to have both sides of the picture. Okay. like to give you another memo .... And (Lacina) and I have got- This represents only a reesonci)ly accurate transcription of the Iowa City council meeting of Jenuazy 16, 1995. WS011696 January 16, 1995 o . Council Work Session Page 3 Review Zoning Matters 6a. 95-7 S2 Public hearing on an amendment of the Comprehensive Plan to change the land use map designation of property located on the north side of Highway 1 West from 8-16 dwellingunits per ac~e and 16-24 dwelling units per acre to 2-8 dwelling units per acre and general commercial. Franklin/ The first series of hearings are on the Harlocke/Weeber rezoning...Comp Plan Amendment which would change the designation of that strip along Highway i from 8-16 dwelling units per acre and 16-24 dwelling units per acre to 2-8 and general commercial. And then we have a series of hearings on the actual ordinance changes to rezone the property. In your packet...concept plan ..... Public hearing on an ordinance changing the use regulations of an approximate four acre tract of land, known as the Jensen tract, located east of Harlocke Street from RM-44, High Density Multi-Family Residential, to RS-5, Low Density Single- Family Residential. (REZ93-0007) Franklin/ First of all we have a piece that is known as the Jensen Tract which is on east side of Hatlocke ..... P/Z...4-1-1 vote .... Commission recommended rezoning of this property from RM-44 to RS-5o 6c. Public hearing on an ordinance amending the Zoning Ordinance by changing the use regulations of approximately two aores located generally on the west side of Harlocke Street from RM- 44, High Density Multi-Family Residential, to RS-5, Low Density Single-Family Residential. (REZ93-0007) Franklin/ ...Recommendation, again, 4-1-1 vote, from RM-44 to RS-5. 6d. Public hearing on an ordinance amending the use regulations of an approximate 4.57 acre tract of land, known as the western por. tion of the Ruppert tract, located generally north of Highway i West from RM-44, High Density Multi-Family Residential, to RS-5, Low Density Single-Family Residential. (REZ93-0007) Franklin/ Immediately south of there...4.57 acres .... RM-44 to RS- 5. Basically that area on the west end of the large area that we are looking at...RM-44 to RS-5. Kubby/ Why is the split into two? Thls represent8 only 8 reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 4 Franklin/ Which two ..... West side of Hatlocke? In the discussions ..... the west side of Hatlocke has developed, the east side of Hatlocke has not. The Commission decided to split out the different sections just in case the vote went different ways · ....rationale for downzoning has to do with traffic in the Harlocke/Weeber neighborhood .... and the rough topography of this area. 6e. Public hearing on an ordinance amending the Zoning Ordinance by conditionally changing the use regulations of an approximate 4.09 acre tract, known as the eastern portion of the Ruppert Tract, located generally north of Highway i West from RM-44, High Density Multi-Family Residential, to CC-2, Community Commercial. (~EZ93-0007) Franklin/ Going east along Highway 1...eastern portion of the Ruppert Tract which is that 4.09 acres on the overhead... recom]~endation to fezone it from RM-44 to CC-2 and that is with a condition to retain 200 feet east of the western boundary ..... ravine...as a natural buffer .... It is not to have anything done with it at all. Kubby/ Is that true for the Jensen Tract as well because the ravine goes up through the Jensen Tract on the easterly border doesn't it? Franklin/ There is more than one undulation in the Jensen Tract .... The ravine does proceed to the north .... With RS-5 zoning there was going to be a lot less dense development ...... Kubby/ Wouldn't we want the same protections for property that is similar and adjacent to each other? Franklin/ Possibly but I don't th~.nk that was discussed at the Commission. The concern was that the commercial development not sweep across that ravine along the highway. Public hearing on an application to fezone an approximate 1.5 acre tract of land located north of Highway i West and west of Miller Street from RS-8, Medium Density Single-Family Residential, to CC-2, Community Commercial. (REZ94-0019) Franklin/ 1.5 acres just to the north that is currently zoned RS-8 and the proposal is to fezone that to CC-2 and that is on a 4- 1-1 vote. Throg/ Karin, would you elaborate on that particular parcel and why This represents only a reasonably occurate t~asscrlptlon of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 5 it is being included? Franklin/ As you know, all of this is part of some negotiations that went on between the Ruppert Family, the Harlocke/Weeber neighborhood and also Mace Braverman, owner of Southgate Development. Nov/ Who owns that 1.5 acres? Franklib/ Ruppert Family. Franklin/ This is the concept plan with the overlaying zones .... . for' this all to be palpable to the Ruppert Family and the downzoning to RS-5 and change from RM-44 to CC-2 commercial development to the extent that is shown in this plan was necessary for them to be agreeable to all of this. Nov/ Franklin/ (Refers to concept plan). The Ruppert Family owns from this point...up to over in here ..... Braverman's .... brought in a proposal to P/Z Commission for a zero lot line...rejected at Commission level because of access on Benton Street .... They have an interest in acquiring more property to get the access off of Benton onto Miller. Essentially the Ruppert Family owns the corner of Benton and Miller through this entire 'developable area down to the highway and then across. Horow/ ...Where was the potential for open space...? Franklin/ When you look at topography of this area .... 8 years ago ..... negotiations that went on with the Ruppert Family about acquiring land here for open space .... this flat area in here .... price was too high...with development of this area (refers to overhead map) there will be an open space requirement ...based on 3 acres per thousand ..... Busses ...have offered to the city a certain amount of land on south end of their property... Mr. Lepic might be interested in contributing some land .... looking at some kind of interior open space.....May try to negotiate with commercial developer so that we get some kind of continuity in here (refers to overhead map)...that would be a negotiated settlement .... Kubby/ With commercial...isn't now the time to negotiate that because of the zoning zone? Franklin/ It certainly could be a condition of the rezoning. Thlsrepresen~ only area$onably eccur~e ~ap.s~lpfion of thelowa CIW coundl mee~ng ofJanumq/16,1996. WS011596 January 16, 1995 0 Council Work Session Page 6 Kubby/ Franklin/ Nov/ I think it ought to be in the zoning agreement .... Franklin/ ...At the time the discussion was the commercial going north on this side of Miller Avenue. What this line does here (refers to overhead map) ..... This is the commercial zoning right here...Reason for considering this has to do with the depth of the property given the r.o.w. of Highway i and the ability to do anything with this because of this narrow.... Kubby/'On the concept plan...parking? Franklin/ Yes. This concept plan is to show that there is development potential. Larry is here and drew up the plan for Southgate development Company ..... Horow/ Concern,..with work that has gone into getting an agreement among the neighbors...and Ruppert .... and what does this cpncept of open space and merging with that commercial district means to that agreement. Franklin/ It hasn't been discussed yet with either the Ruppert Family or withMr. Braverman ..... I guess it depends on what it is that you are talking about .... Throg/ ~hat does the Neighborhood Open Space say about commercial. Franklin/ There is not a requirement for commercial ..... it is an amenity and feature that adds to the quality of life of neighborhoods where people live as opposed to talking about any kind of open space within commercial areas ..... It wasn't the intent of the ordinance. Kubby/ Franklin/ I am not saying that it was a thought in P/Z about getting open space from that commercial. That is an issue that has been raised by Mr. and Mrs. Buss who I believe will be here tomorrow night. I don't believe it was discussed at P/Z ..... I had a conversation with Bill Buss...intentiono..in residential area was this particular design was not going to -work..ohad to have the open space requirement .... This doesn't show any open space for this project and the location wo-uld be to the west of the property... This represents only a reasonably accurate trens~ption of the Iowa City council meeting of Janurn7 16, 1995. WS011696 January 16, 1995 o Council Work Session Page 7 Throg/ Given the relatively large neighborhood ..... roughly how many acres of open space would be desirable? Franklin/ According to the plan...7.69 or something...for the Miller Orchard Neighborhood which is east of here .... Kubby/ But the plan also recommends two smaller open spaces .... Franklin/ What we would look at here would be the shape of the piece and how accessible it was...to people to the east on Miller and Hudson.... Kubhy/. Franklin/ The ravine in the commercially zoned area is on the sensitive areas map and then the...Buss ...Lepic property and ravine .... (refers to overhead map) is on the sensitive areas map. Kubby/ .... new rules of the game might apply... Franklin/ If they didn't develop it before that is adopted, yes. Kubby/ Which could make this whole thing look different. Franklin/ Some of the practicalities are going to make it look different (refers to overhead map). Kubby/ .... How much is appropriate to consider Linda's advice of if RS-5 and RS-8 feels appropriate to us .... do we avoid litigation° Franklin/ You do have to have six votes out of seven on the Jensen Tract .... Throg/ Kubby/ At .one point in the past it was stated that if you do anything less than RS-8 there could he litigation and Linda's advice to us was if you feel comfortable with both, think about that. I want to hear what people are thinking. Franklin/ As you move to RS-8 you then lose the support of the neighborhood I believe. Horow/ What would you he gaining...? This ~epresent8 only a reason~ly =ccumte ~'~nscrlptlon of the Iowa City council meeting of January 16, 1995. WS011696 January 16, 1995 council Work session Page 8 Pigott/ Avoid the litigation problems... Kubby/ How strong are people feeling about the difference between RS-5 and RS-8...? Was this coming together...? I would like to hear other people's .... Lehman/ A reduction from RM-44 to RS-8 certainly is a huge .improvement. Horow/ Lehman/ Thing that impresses me about the whole thing is this was worked out privately... Pigott/ .... I do like the fact that everybody has worked together .... Woito/ Aren't the Jensen's in agreement? Franklin/ Bob Jansen, representing what we call the Jensen Tract, is not in agreement with this. Their position is still for RS- 8.. Their protest of the RS-5 stands. Woito/ Why did they get left out of the deal? Franklin/ There was no movement ..... Wasn't anything in between to go to. Baker/ Bill Knabe/ Larry, it is really a matter of a traffic issue. That is really the whole issue and has been the issue for 13 years now. What we are concerned with is the fact we tried to negotiate with the Jensen Tract. We even approached them about buying the tract but they quoted us an outrageous price for it. So we got no cooperation at all. Whereas we were able to have some cooperation with Mace Braverman and the Ruppert Family. Horow/ Knabe/ We had one meeting when Mr. Ruppert was first represented by Mr. Houghton...one meeting with the lawyers...no movement at all. ..... We felt only grounds we could stand on as a neighborhood was to ask them to go back and reconsider ..... we ask them is they would reconsider our proposal to use the ravine as a natural barrier. Mr. Braverman came back with a Thlsrepresonts only areasonablyaccurate transcription of ~elowa Cl~ coun~l mee~ng of Janua.,yl6,1995. WS011695 January 16, 1995 Council Work Session Page 9 proposal-that you presently have before you .... everyone seemed to be receptive to. Baker/ Difference between RS-5 and RS-8 is a dramatic difference in the amount of traffic? Knabe/ Dramatic .... Woito/ I don't understand. Your earlier concerns was from traffic coming up through that entire area on western portion of Ruppert Tract including what is now CC-2...RS-5. There is no traffic there now. It will all be coming out to Highway 1. Knabe/ That is correct only about the commercial property .... concern was...counting on RS-8 for Jensen Property...RS-8 for Ruppert Tract .... You are correct that the east part would come to Highway i but that is the beauty of the negotiated agreement. Woito/ It also mitigates against your prior argument. The traffic isn't there. Knabe/ No...only way out...down Hatlocke Street. .... out of that area ..... Only thing...if we have Jensen Tract at RS-5 ...ravine does cover a fair portion of that property and then we get the 8-10 maximum houses in terms of west side of ravine here... Baker/ If your choice is between RS-8 and RM-44 now, would you prefer to be left alone. Knabe/ ..... Our preference-we would view RS-8 as the equivalent of an RM-44. We would not be happy with that arrangement at all ..~.We are trying to preserve this part of the neighborhood Woito/ You have gotten a lot out of the deal the past few months. Baker/ .... View RS-8 as a dramatic reduction on part of present property owners .... . Knabe/ Figure economically the price on that piece of property then it doesn't negate the particular gain they would make as 5 ..... talking about the Jensen Property. Baker/ - Knabe/ The Jensen's have a major issue...how do you get off that This represents en[y a re~qonably accurate transcription of the Iowa City council meeting of January 16, 1995. W$011695 January 16, 1995 . Council Work Session Page 10 piece of property ..... Any increase in density beyond RS- § .... would cause us an undue burden on the partioular street system that we have right there...and undue burden on our neighborhood. Baker/ Knabe/ I am not a developer ..... Baker/ Knabe/ If you are saying if you leave it at RM-44 Or RS-8, that is asking us to make a sacrifice there...our feeling that whole piece of property ought to be RS-5 any way you look at it .... Lehman/ How long has that been RM-447 Woito/ Since the 60's Knabe/ .... 1986. / '83. Baker/ Knabe/ It was the equivalent of RS-5 before that. It was RiA .... Horow/ Any other questions for Mr. Knabe? Kubby/ That map was very helpful. Horow/ Question that I have is do you wish to have each p.h. .... but then you want to combine...A-F? Pigott/.Yes. Franklin/ Do they want to combine the comp plan with the zoning .... no, keep the two separate. Horow/ Okay, great. Franklin/ You will get very specific comments on F., the easterly to CC-2. 6g. Public hearing on an ordinance amending the Zoning Ordinance by changing the use rep~/lations of a 0.32 acre parcel located at 719 S. Capitol Street from CI-1, Intensive Commercial, to This represents only a reasonably accurate traesc~lptlcu of the Iowa City council meeting of J~nuary 16, 1995. WS011695 January 16, 1995 Council Work Session Page 11 P, Public. (REZ94-0017) FrankliD/ This is property that is owned by Johnson County and should be zoned P .... Lehman/ Franklin/ Usually P/Z Commission considers rezonings at two meetings. They decided to deal with this at just one and Sally -was opposed.to that. 6h. Public hearing on a resolution to annex an 80 acre tract of land, for a project known as the Green View Manufactured Housing Park, located southeast of Sycamore Street and east of the Pleasant Valley Golf Course. (ANN94-0007) Franklin/ Combine that with the item to consider a resolution and then the p.h. on the rezoning and the first reading of the ordinance. We sent you a number of pieces of information .... water revenue...comparison of housing costs for stick built and manufactured housing .... contract which is a CDBG contract .... between the City and Bob and Erma Wolf. Highlights of that ...standard contract .... money is to go towards acquisition of approximately 80 acres .... Wolfs will provide 20,880 months of subsidized rent on minimum 116 pads that are to be scattered .... priorities to households to be relocated from the flood plain and then to low income households under 80% low median income .... this is a draft. We will talk about procedure at end of discussion. Next two things are A.3. and B. A.3. speaks to rules .... lease terms that would be reviewed by the city .... likewise for the design of the project. The design is the responsibility of the subrecipient but it has to be subject to thewritten concurrence of the city .... . resolution of the council approving the design. Kubby/ Under A.3. that is where siding, decks .... Franklin/ Those would be enumerated in the regulations that the Wolfs will put together ...... have a similar .set of requlations for Green View that would indicate to the potential tenant what the expectations are of the owners for units as well as behavior. Kubby/ Some of those issues can be interpreted as affordability issues ...... Franklin/ If those are critical to your decision as opposed to Thisrepresen~ only 8reasonsbl¥ 8¢cumto ~8n$~lpfion of ~elow8 City counMl meeting ofJsnusry16,1595, W8011695 January 16, 1995 . Council Work Session o%her issue, we can get to those. Page 12 Baker/ Franklin/ I would hate to spend a couple of months putting together regulations for naught. Kubby/ It doesn't say which for me is anything about the number of rental units crucial and could be a determining factor Franklin/ Offer has been made of six rental units. That is what Bob and Erma can commit to ..... what they would be obligated to do .... reason...they will need to purchase those units in order for them to be rented .... investment of $200,000 potentially ..... Are the six units unacceptable? Kubby/ I thinkwe should get back to that. There are larger issue than ~hat. Baker'/ Primary issue are site, cost, infrastructure .... location. Kubby/ And housing costs. Baker/ W"nether or not if these are affordable- Kubby/ And who you want to serve .... ? Who is it that we want to serve with these public moneys .... ? Pigott/ I think you start with the proposal in front of us ..... We have to talk about location... Throg/ Three issues .... These three make me strongly inclined not to support the project ..... need to listen to conversation. Three...flood plain, efficient use.of public services, and bang for the buck ..... flood plain-meaning the connection to relocating people out of the flood plain at Baculus and Thatcher Parks....2- Has to do with distance of this development from the existing built up portion of the city and the implications for efficient use of public services. 3- has to do with the large subsidy in the way of Road Use Funds for providing access ..... Horow/ Throg/ When I said bang for the buck I was referring to $1 -1.5 million..for providing access Thlsrepmsen~onl¥ 8re~sonab~ aceurge ~8nscrlp~on ~ theIowa Clty eoun~ mee~ng ~ Janu8~ 16,1995. WS011695 January 16, 1995 Council Work Session Page 13 Horow/ In terms of using that money and federal money, how does that- Baker/...would you be comfortable with using flood relief money for this project. Throg/ We can discuss that ..... flood plain...looking back at January meetings we had in executive session...remember... us being presented with a real good suggestion to buy out flood plain in Baculus and Thatcher Parks .... and compel people to relocate from there. That for me created a very strong ethical need.to provide a relocation site...Some where a long the line...possibility of buying out the flood plain land went away .... Franklin/ Goes back to...July 1993 .... first flood allocation CDBG moneys and the council decided to allocate money for acquisition of land for manufactured housing development because it came apparent to us that some of the people who were most affected by the flood were people who were living in manufactured housing in the flood plain. Throg/ Still that connection between buying out land in the flood plain and development of park .... Franklin/ That came afterwards with the second allocation which was in July 19~4 .... talked about buying out both of those mobile home parks that were in the flood plain but the federal money requires that it be a voluntary buy out ..... We have one... Thatcher ...... Throughout the discussions .... it has been my impression and rest of staff's impression that we were'in sync with the council in that there was a desire not only to provide a relocation opportunity for the people who lived in the flood plain but to take advantage of an opportunity to pr6vide additional affordable units for some segment of the population ..... Going to provide through this effort a housing opportunity that was not available in Iowa City right now .... Kubby/ Franklin/ When we talked initially, we had no location. We did not have a location until last June and it was not made public until August ..... number of places throughout the community where we looked. And if any of you can find a better location, please let me know. Throg/ % .... We are constructing the issue as a need to find a piece This represents only a ransanab]y accurate tran$crlptlon of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 . . Council Work Session Page 14 of land of minimally adequate size .... Franklin/ ...we have never identified...that we wanted 80 acres of manufactured housing. CHANGE TAPE TO REEL 95-8 SIDE I Franklin/ It was available, it was for sale, it was priced okay and that is the 80 came to...Doesn't need to be 80. Throg/ For my own part, I was not pri%,~ to the July 1993 meeting .... What I was aware of in January 1994 was a strong linkage between vacating land in the flood plain and providing opportunities for relocation of trailers or people ..... impose very strong ethical responsibility. When that ended to relocate people out of the flood plain went away .... in the sense that we weren't going to be buying land and thereby...compelling people to- Franklin/ Is it still however a goal of the council to have opportunities for people to move out of the flood plain because it is not a good idea to live in the flood plain. Throg/ I have no disagreement with that. But- Franklin/ I am just trying to get straight with where you guys are going to. Throg/ .... Franklin/ ...Until we buy it and have it in public ownership, there are no quarantees .... If we are going to use federal money for buy out,. it has to be voluntary. You can always make the choice...to condemn and use local money... Lehman/ ..... To me...larger issue...we don't have enough affordable housing .... definite need .... a way of facilitating construction of pads for manufactured housing that would be more affordable.....availabillty of places to park manufactured homes which we Just didn't have .... difference in .cost between living in a manufactured home and the average stick built home is like double. Kubby/ You were looking at figures of new construction of stick built ..... Lehman/ This repr. ents only a reasonably ~curate b'a~scrlptlon of the Iowa City council meeting of J~nuary 16, 1996. WSO 11695 January 16, 1995 . Council Work Session Pigott! Still much more expensive .... Page 15 Lehman/ This provides housing at half the cost .... affordable'is a relative term .... certainly would serve a segment of the population ..... Baker/ Helps those people who I consider working low income..~.. Throg/ Raises questions about land use for me....has to do with the fact that Green View is an island south of the'existing built up portion of the city which means that we would have to extend police, fire and public transit to that area in order to adequately serve people who live there and if we don't do that we wouldn't be filling our responsibilities ..... Baker/ .... demand for transit will also be phased in .... It is a long term obligation to provide transit..... Horow/ .... Throg/ Horow/ We have the ability to change or alter those routes. Kubby/ .... I would like to show you something. I made a map (refers to. map) ...notice...look at area south of Highway 6 and east of the river ..... large land marks in the coI~nunity....I have marked where the current RFBH zones are ...... took recent affordable housing projects and marked some of them on the map .... Sycamore View ..... public housing new construction... Whispering Meadows .... list of our public housing...29 out of 82...south of Highway 6 .... Greater Iowa City Housing Fellowship who has 18 total units .... Villa Garden .... tax abatement for Press Citizen building...majority of things that we have termed affordable housing that have been done by either city or by non-profit groups have been in this area ..... I want us to talk about it in terms of some of the last five years initiative for affordable housing ..... concentrated Baker/ ...manufactured housing, what are our options for location. Lehman/ Staff has indicated. o.matter of land costs.... topography is terribly important...has to be flat .... Kubby/ Thisrepresent; only araasonal~/accur~e ~anscrlp~on ofthelowa Clty counc~ mee~ng of Januaw 16,1995. W$011696 January 16, 1995 Council Work Session Page 16 Lehman/ I think we have made a very effort to locate affordable housing in other portions of the city ..... When it comes to a manufactured home park .... topography is everything...~Where else will you put? Kubby/ ...explore...land swap with the county ..... what is the possibility .... Buying the Langenberg Tract...county about a land swap so this issue of concentration is avoided? Lehman/ What possible use would the county have for that land? Kubby/ Whatever they want to do up there they can do down there .... Horow/ Questions...County as to why they didn't want to swap...? Franklin/ Doesn't have to do with the use of the land per se. It is an obligation on the part of counties to have land available to provide a place for a county home if there should be a need for one and that it is an obligation ...rural population... I don't know if it got that specific... Arkins/ It did not .... Kubby~ The asylum is there...agriculture implement museum .... Franklin/ Johnson County Historical Society was looking at a building .... it was they were going to lease the land or make it available ....... With the asylum site it is owned by the county... Kubby/ .... why can't we ask if this site would be acceptable.-...? There is probably not six people to support this and so trying to find an acceptable solution to make an affordable housing project work, using this money in this time frame-that would help me..oconcentration issue....When are we going to start implementing those values that we speak of so highly .... Lehman/ When are we going to do something about manufactured housing instead of talking about it. .... A lot of work...effort... commitment on part of city staff, developer has taken place because of what they considered to be a commitment on the part of council. Kubby/ Wait, I went back and listened to the tapes .... We had a very long conversation about this concentration issue and all along through the conversation...people saying we can always This represents only a reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. WS011696 January 16, 1995 Council Work Session Page 17 say no up to the last minute...we didn't get this project back to us at our level until...December 19 .... and maybe that is something we can not do in the future... make sure enoug~ of us are on board earlier on ..... some of these issues were there then. Lehman/ Pigott/ You asked...we have already addressed it to some .extent with the annexation of land for Sycamore Farms .... land for RFBH ...we are addressing that issue .... I do think .... Part of this is the location and the concentration and another part is ...infrastructure costs are so high ..... may raise some questions .... .maybe a land swap would mitigate the infrastructure ...... Baker/ Franklin/ Steve had the conversation with Steve Lacina. This was more than a year ago. Atkins/ When we were looking for sites .... one of ideas came up with staff was the Chatham Oaks site and I didn't know the amount of land that was there .... Franklin/ Arkins/ As I talked to Steve my idea was something can we purchase this land ..... trying to put together an affordable housing projeet....As Steve talked to me about it...the county feels a~ obligation to have the available land ..... I understood it...maybe some time in the future we can consider a land swap ...... You are suggesting we go back and talk to them. Whether they will accept that site, I don't know ..... Nov/ I ca~ remember when Chatham Oaks was owned by the County and they decided to not have a county owned home. Franklin/ ...it is having that land banked for some catastrophe in the future when they need to have a home for county residents. Baker/ And how many acres are available on the county site? Franklin/ I don't know specifically .... smaller...have to look at it again .... There is the improvement of Slothewer Road...water and sewer to Chatham Oaks...line upgrade....We haven't looked into the details....There is not transit out there at this Thlsrepresen~ only aro~onably accurate ~ans=Iptonof ~elowa City council meeting of Jan~a~ 16,1995. WS011695 January 16, 1995 . . Council Work Session ~age 18 point in time .... Nov/ If'we needed to put in a larger line for water...wouldn,t be able to do it along Melrose Avenue. Franklin/ No...I don't know where the water line goes..the sewer goes up through the drainage area .... What I have got here. I am hearing three different things. 1-Is the distance of this particular site from existing development and inefficiencies of providing services with that distance. Horow/ You hear that from some people. Franklin/ I am just trying to sort out some of the issues here .... Kubby/ Some things may be acceptable in a different location ..... Franklin/ ...... Baker/ Some council members want to go back and look at and talk to the county about a land swap .... Is there anybody else that has any particular site that they want staff to re-look at...? Nov/ That sounded like the only one that was possible. Kubby/ There is another site near the airport that you mentioned .... Franklin/ There is no sewer .... Horow/ Timing .... to explore this issue. But if the Board of Supervisors disagrees with this .... what is your proclivity towards .... If there is a no win situation here. If the county home property is not available and you were prefer not to do anything. Throg/ I would ask questions about the flood moneys ..... The basic question is are we required to use that money to help produce a manufactured housing park or could we use it in other ways that would be connected to relocation of people out of the flood plain if they wanted to move? 2-Could the deadline for committing that deadline be extended from August 1...? Franklin/ ...we can use them for other things. In the program statements that are approved by the council after recommendation by CCN. Those specify how the money is to be used. You can amend those and send the amended program Thlsrepresent$only areasonably accur~e Vanecrlp~on of thelowa Clty coun~lmee~ng ofdanuaryl6,'1996. WS011696 January 16, 1995 Council Work Session Page 19 statement to HUD for their approval. It ha~ to be something that is related to flood relief in some manner. You can .acquire flood plain land. You can put it towards rolocation. You can put it towards demolition of properties within the flood plain...elevation of Dubuque Street. Throg/ Flood wall? Franklin/ Yes, you could. Other question was can we extend the date. We extend the date. The August 95 date was the date that was the culmination of our agreement. We talked to the people-at HUD and we extend that date. They had to have their money out of the--~fficebya certain time. But we could potentially get an extension. Horow/ For how long? Milkman/ It is slightly more complicated than that. We have two sets of flood money. Part of this money is coming out of the first set of flood money. The other part for acquisition will be coming out of the Flood II money , we call it Flood I and Flood II. For Flood I we can get an extension, reasonable extension for committing the money and spending it. For Flood II we have to have the money committed with a legal agreement by September of '95 .... Flood II is going to be more than...We have $820,000 in there right now for land acquisition but that included other possibilities for buying flood plainland. Flood I right now has $280,000 in it however rehab and excavation costs have been much higher than anticipated and I don't think we will have more than $100,000 left in Flood I for acquisition. Kubby/ Can th6se moneys be used for ...assistance or rental deposit rehabilitation...? Milkman/ Yeah, those kinds of programs .... Horow/ My question ...about using this money for relocation...if we give them the money, where are we going to relocate to? Kubby/ They could change their type of housing ..... currently developed RFBH...80 acres that will be developed this fall or next year at Sycamore Farms... Baker/ (Can't hear) The appeal of this particular...for two purposes...flood relief is actually the secondary purpose... Just using the money to Just relocate...without being able to This represents only n reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. W$011696 January 16,. 1995 . Council Work Session Page 20 buy up those flood plain properties leads to a problem .... providing options for people to move but also locations and sites for other people in that range of housing is attractive. Throg/ ..other more targeted programs .... so that people could, if they wanted to, move from the flood plain to some other part of the city in a scattered way .... or other people .... could also take advantage of the same programs .... Horow/ Fewer people Kubby/ $420,000 worth of down payment assistance and rental assistance and relocation .... not Just for victims. s. Franklin/ The direction that we had- Pigott/ Franklin/ The project that they wanted to do, the land that they were looking at, has been purchased by someone else. So whatever project they do now is going to be on a smaller scale in terms of the pieces of land ...... What you are saying...first thing .... you are asking the folks who are living in a owner occupied unit to change their way of living which for this council, for Towncrest, was a very important thing. Pigoft/ Kubby/ And not all of them are owner occupied... Franklin/ Just one other .... my understanding of the direction that we were getting from the council was that you wanted to provide units, not assistance , in terms of downpayment or rental assistance. We have many many programs for that. Thought What the goal of this project was was to provide unit opportunities...physical places for people to live and it wasn't focusing on the rental ..... Owner occupied are also part of what we are after. Kubby/ That is not what my thinking was. When we talk about a mobile ~ome park, I don't automatically think owner occupied ..... I think of a mix .... Franklin/ The person who can afford to own a manufactured home and rent a pad is going to have a different income level...than someone who must rent and rent at a subsidized level. This represents only a reasonably accurate transc~lptlon of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 21 Kubby/ .... that wasn't my thinking. My thinking was to have a mobile home park with of mix of owner/rental and maybe no one else thought that...that was never explicit until reading P/Z minutes when it was asked what the park was going to be like .... We need to clarify what the vision is .... Franklin/ But is it true that we were after physical units, a place to live, as a opposed to assistance programs. Kubby/ I think that was true for me but because of some other ~ssues...'..makes me willing to rethink that. Baker/ ..... Franklin/ What is your collective pleasure? Nov/ I have some questions. In one spot, in one report, we had so many number of months of these pads being fair market rent. In another ~nstance it said there will be 116 fair market rent pads for 15 years after the park is completely constructed .... I just went through all the papers and that is.what the original idea had been. Milkman/ It is actually the same thing...12 months for 15 years. The actual pad, we didn't want to tie it to a specific pad .... we don't want them to have to move so a different.pad will then become the designated pad for low income.persons and that is why we put it in both forms in order to give ourselves some kind of time frame to work with .... In practice it is going to be when 2000 plus months .... numbers of months of low income rent .... Kubby/ ...... Nov/ Some pads will have been low income for a longer period of time .... . Kubby/ It is a different amount of subsidy that will be provided using the two different numbers ..... The way it is in there now is months. We would get a better deal if... Franklin/ .,..proposal to Bob to have 15 years after build out .... You also got .... trying to balance out to make this an equitable situation since this is a partnership...what we came up with...number of months was something that was economically equivalent in terms of rent foregone .... Thlsrepresen~ only areascuably accurate ~anscdpdonof ~elowa CIty coun~l meedng ofJ~num¥16,1995. WS011695 January 16, 1995 . Council Work Session Page 22 Kubby/ Our role is going to shift .... our role now is slightly different .... to make sure we get the biggest bang for the buck Nov/ If someone in the mobile home park that had been flooded chooses to move out and the trailer doesn't meet the standards .... do we have to say yes you may come into this fair market rent. Milkman/ No. Nov/ What do we do for that person who chooses to move and then is told the trailer doesn't fit .... Franklin/ We would pull in some of the other relocation assistance .... also have some rehab money for manufactured homes ...see if we could make that unit workable in that park .... Kubby/ Franklin/ Which is something that we would probably have to do to relocate some of these folks anywhere in any manufactured housing park in Johnson County ..... Nov/ If we want secondary access for emergency purposes is that part of our design considerations. Franklin/ Yes~ Nov/ .... point where we do not have six votes to annex this, do we just omit the vote on rezoning. Franklin/ You only need four votes to annex it. You need six votes to rezone. Nov/ .... Franklin/ What I suggest you do...since you need six votes to fezone, vote on the annexation. Then you have your'vote on the rezoning which can either be a continuance of the p.h. to allow more discussion. You need to have a good idea within two weeks whether some change in the zoning, whether you are going to be able to get some closure on the zoning because at your next meeting you can reconsider the annexation-. Backup...scenario...vote on the annexation, it passes by four votes, you have the ordinance to fezone. You decide to go ahead with the vote and the ordinance fails because there Thisrepresents only areasonably accur~e ~anscrlp~on of ~elowa City coun~l mee~ng of Januaw 16,1995. WS011695 January 16, 1995 . Council Work Session Page 23 aren't six votes. You then immediately reconsider the annexation. Or you vote on the annexation, it has four votes ~o approve. The rezoning then, you continue the p.h. to do some of these things that have been suggested. You also, if you are going to vote down the rezonlng, need to have a consultation with the P/Z dommission. ~ Nov/ Just omit the rezoning and start consulting. Franklin/ Fr~nklin/' The other thing' you can do is continue and defer everything again. Baker/ We might have a majority that would agree with P/Z but not six votes .... Franklin/ My reading...is you don't have six votes on the rezoning. Baker/ .... Horow/ Courtesy more than anything else. Kubby/ P/Z could persuade some of the people. Baker/ Nov/ There is a reference to a farm house on this property. Franklin/ Before we get off procedure. The purchase offer on this property expires March 1. Just kind of keep that in mind .... Kubby/ BOb, can I say out loud some of the things we talked about today. Bob had mentioned that if there are six votes to do this with public moneys involved that he would like us to think about annexing and rezoning this to RFBH and that he will do it on his own without subsidy ..... That you would be willing to do this project without public moneys involved and you would like us to oonsider that possibility. Franklin/ And there would not be 116 subsidized pads. Baker/ (Can't hear) Bob Wolf/ (Can't hear) I realize that we are going to have to pay our fair share of the water .... I understand that we do have an obligation to contribute on the paving but I don't think we Thlo represents only a reasonably accurate t~mlocrlpt]on of the Iowa City council meeting of January 16, 1996. WS011696 January 16, 1995 . . Council Work Session Page 24 are responsible for all of it. Baker/ Kubby/ But is it different because it is an annexation. Franklin/ ThoBe are things we have to walk through (can't hear). Kubhy/ So what is the obligation if it were an annexation..... Franklin/ Depends on if you are going to put a road to the Soccer field or not. Pigott/ We are. We are committed to do that. The question is what kind of road. Franklin/ In terms of the road extension that would be needed for Green View...a road that goes downto their first entrance, to .an entrance, and that is all that would be required for that particular project. Horow/ Franklin/ That would not be started .... with any plat, roads..dedication of the and Erma would need to starting from north to required' for this project to get it would show on the plan...all the r.o.w ..... But in terms of what'Bob invest in to develop the park in south .... Are some public interest points in terms of 90 degree intersection...four way intersection ..... have proper geometrics on that intersection to get a road down to the soccer fields...oomplicated by that obligation we have to get a road to the soccer fields. Water main, unless it is needed for the sewage treatment plant.... if we were not going to do that anyway, then that whole cost normal under an annexation to extend the water down would be paid for by the developer. Kubby/ Could he then get reimbursed from development further to the north as that happens? Franklin/ We have this per acre'development fee for water. I am not exactly sure how that would work .... I hate to get into that- Kubby/ Franklin/ ~J This represents only a reasonably accurate transcription of tha Iowa City council meeting of January 16, 1995. W$011695 January 16, 1995 Council Work Session Kubby/ These roads are there .... Page 25 Franklin/ In terms of the timing on that we never intended to do all of .that right now. Just as a reminder, you still will need- even if it were to go this scenario, no public subsidy, for the annexation and rezoning. The rezoning you would still have to have 6/7 because you have a protect from abutting property owners .... Throg/ Most of the recent discussion has presumed the desirability of rezoning more land ...RFBH .... is that something we see as a need and is good for the community. CHANGE TAPE TO REEL 95-8 SIDE 2 .... So given the fact that are some acres RFBH in Sycamore Farms and Lake Calvin, is there need for additional land for Pigott/ City Steps referred to percentages .... I think maybe more than we currently have available is desirable ..... question ...Sycamore Farms may add a lot more. Horow/ The Housing commission is recommending this, P/Z Commission, CCN recommending it as well as what came out of City Steps. It seems to me that that RFBH in Sycamore Farms...we are being told we need more. Baker/ Some logic...keep costs down is to have more of it available. Throg/ You could also have a glut in that particular market as well. Baker/ Pigott/ .Some people would argue...mobile home parks...indi~ate there is a demand. Baker/ Theory about letting the market decide. Nov/ At this point the market has been- Kubby/ (Can't-haar) A maximum of $70. Nov./ The market has been .... rural Johnson County .... Thls represents only a reasonably accurate t;~nscrlptJon of the Iowa City council menttng of Jenasly 16, 1995. W8011695 January 16, 1995 . Council Work Session Page 26 Kubby/ There has been expansion of current sites. Nov/ Outside the city limits .... Franklin/ Increase in the number of units that were reported in the 'census ...... The parks within Iowa City have 'not expanded. Pigott/ But the number of units have, 43% ..... Eubby/ Nov/ There is a reference to an old farm house. Is that still there...usable...? Franklin/ It is still there. It is not usable .... Nov/ ...movable..affordable. Franklin/ No house, barn ..... Nov/ Kubby/-For me, one of the biggest issues here is who are we serving and we still haven't discussed that .... share this table that staff gave us that goes from what what 30 to 80% of median income is. I took the liberty of taking this raw numbers and multiplying them by 30% of their annual income and dividing it by 12 so that is how much HUD says you should be paying for housing .... Then looking through some other papers .... $17,00.0 ...... average house size ..... look at 60% median income...for one person is $19,000. Three people is $25,000. And so 80%- We are n6t serving the people that are currently in mobile home parks .... the income of the people that we are serving is higher if' we stay at 80% ..... event to 60% median income .... Franklin/ Remember that most of the parks in Iowa City are older parks with older units ..... Kubby/ I look at'some of these figures...then prices of homes and looking at...65% median income for a family of...one..... They couldn't afford the $35,000 trailer .... they couldn't afford the s.f. home built between 1993-94 ..... they could Just $10, barely afford the $20,000 unit and they can't afford a three bedroom apartment at fair market rent of $737 month. So .... when you are looking at City S~eps .... looking at people's incomes, they can't afford to live at Green View with looking at the City Steps priorities ..... So, are we serving the people This rep~esants only a ran~anably accurate transcription of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 27 that our documents say we want to serve. Baker/ i..distinction between affordable housing and low income housingJ You are right ..... that is why we have 116 units set aside. But those other units certainly fall in the category of affordable housing for people in this city that cannot find comparable owner occupied housing. That is a need out there that this project helps address ..... If Bob wants to do this on his own, I will be glad to consider it because it still helps solve the problem for affordable housing .... Kubby/ Look at the projects that we have done recently...most of them.have been owner occupied for people on a moderate income level... ~.It is has been owner occupied moderate income housing ..... When are we going to start doing things for people other than owner occupied moderate .... ? Franklin/ You got a memo December 29 from Steve Nasby and we put together the expenditures on Housing Affordability Programs · for low income residents and this was over roughly a four year period in which the city has expended from various f~nding sources $22,845,000 for extremely low and very low income. $1,266,000 for very low and low income and $104,000 for low income. So the figures show that in fact we have spent proportionately much more on extremely low and very low income as was the direction of the CHAS. Kubby/...city initiative projects. Franklin/ We are talking about deferral money with this, too ..... Kubby/ 'Where we are designing the project... Baker/ Seems like we have been helping meet the priorities of our city only with the help of our federal government .... Kubby/ .... words are different now. Franklin/ Low to moderate income was 80% of median. NOw low income .is 80% of median .... Kubby/'Everything is low on here now. Franklin/ But we broke out the extremely low and very low which is .the zero to 30 and then the 31 to whatever is is, 50, then 51 to 80. Thlsrepresen~ only ereasonably accurate ~anscrlpdonof Gelowe CIWcoundl mee~ng M Jenuary16,1995. WS011695 January 16, 1995 . . Council Work Session Page 28 Kubby/ My biggest point is the private market can take care of moderate income people ..... Bob Wolf just said he would do this on'his own ..... A family at 80% median income.~..can afford $940 a month for housing costs .... they can pay that on their own ..... When there is public dollars involved, I feel personally an obligation to meet needs that are not being met else where. Horow/ If Bob takes this challenge .... that then takes away from even investigating the swap of the land...where else would we be even able to find the land to even think about having a project for low income...? Kubby/ .... I am interested in exploring that .... If this is going to go, I .want the income to be even lower than the 80%~ Pigott/ .... change the ratio of rental units ..... may be another way to address your concerns. Kubby/ It iS..owant 50 units that are rental so we would have a better mix .... Bob has said that is.out of the question .... he doesn't want third party ownership ..... He has said that he could go up to 12 ...... Bob Wolf/ ...I think I was using that as an example ..... c~me up with a number of 12 to 14. That is a possibility but it is not one that we have explored .... additional costs of buying the units .... need to pursue the infrastructure costs.... Kubby/ Many parks in Iowa City have rental units ..... have more rental units. I am not sure I can support it where it is and the way that it is serving 80% median income. But I might be able to support it on the west side with a land swap at a lower median income with more rental units. Nov/ Could you support it here with a lower median income and more rental units? Kubby/ I don't know...concentration issue for me is really important ...... Baker/ ..... Kubby/ -It is something that Bob suggested today and I really haven't thoroughly thought about it. Nov/ I would prefer that we keep our finger in it...design it at This represents only e reasonably accurate transcrlptfon of the Iowa City council meeting of Jonuarf 16, 1995. W8011695 January 16, 1995 . Council Work Session lower density with more open space...roads... Page 29 Kubby/ The density is a land use question with the rezoning .... open spac~ is dictated...design of the park can bea condition upon rezoning .... Horow/ Got to move on. Milkman/ If you'have more rental units, it doesn't change the oost of the unit, of the monthly cost to the owner. All you are 'going to need is more rental assistance through some other federal program. You are not altering the- Kubby/ Milkman/ Kubby/ ...trying to diversify the housing options. Milkman/ ...trying to point out is it means that you have got to provide more assistance from some other source.-That is all. Kubby/ May give Section 8 recipients larger choices..;.. Throg/ I would not be opposed to deferring this .... ample discussion Baker/ Is a major issue to be resolved location. Pigott/ I think affordability issues can be addressed once we get the location..... Horow/ So location is your first issue? Pigott/ .... Franklin/ Another thing you should think about when you are thinking about location is access to employment. Southwest part of Iowa City is a high employment center as is. the University of Iowa ...... Lehman/ Karin, do you know which mobile home courts in Idwa City have rental units? Franklin/ Towncrest....Hilltop .... I don't know. Baker/ Thlsrepresenm only areasonabW accurme ~an$~lp~onofthetowa Cltycoundl mee~ngofJanua~.15,1995. W8011696 January 16~ 1995 Council Work Session Franklin! March i for the Langenberg Property. Page 30 Baker/ (Can't hear). Franklin/ For the current owner to grant an extension, they are going to need something concrete like a vote .... Baker/ Franklin/ What do you want us to do in the next two weeks? Kub~y/ Land swap, solidify the maximum number of rental units that the Wolfs can do and get ~ouncil to clarify the percent of median ..... Pigott/ I don't think there is going to be a problem of that Issue.... Horow/ ...... impact .... You know my concern about this...neighborhood center in a situation like that ..... greater impact on the geographical area than what is proposed right now..-.. Throg/ Another suggestion, if neither of the sites turns out to be viable... curious that alternate ways that $420,000 could be used in a way that would improve access to affordable.housing Franklin~ The $420,000 has to be flood plain related ..... after also is affordable units or services. Throg/ If one of the specific ways that part of the $420,000 could be used would be direct it to the downpayment assistance program, then people who live currently in the flood plain and wanted to relocate out would have priority ..... Nov/ Throg/ ...... other people in the city would also we eligible to use those funds .... Franklin/ That is what we will have to check out to see if other people beside people who live in the flood plain could use the money for that type of thing. Throg/ What I would like to is an inventory of specific programs that that $420,~0e could reasonably be directed Thlsrepr~entsonly areasonablyaccurate~ans=lp~onof ~elowa CIH councllmeo~ngofJ~ua~y16,1996. W$011695 January 1~, 1995 . . Council Work Session Page 31 towards if we chose to do that instead of buying a new site. Franklin/ ..in your mind issues are floQd plain related as well as affordable units ..... buying flood plain that is uninhabited and putting it in the public realm...has nothing to do...with providing affordable units .... if your goal is two fold, then that narrows it or we can give you both. Throg/ What I had in mind was providing programs that would provide assistance for people to move out of the flood plain and/or providing opportunities for relocation if they did choose to move out of the flood plain. Horow/ Kubby/ I would want to see additional units. Pigott/ I support the dual purpose. Franklin/ Randy Moore/ Thequestion I have is if the $420,000 is taken out of this process ..... does that then have to go back to P/Z' for review? How does that work? Franklin/ The P/Z Commission decision is a land use decision regard annexation and rezoning. I don't think it would technically have to go back to them. Moore/ Horow/ We will address that tomorrow. Moore/ Is it possible to get a copy of the afford~bility comparison that you offered to- for stick built... Franklin/ Sure- Consider a resolution to annex an 80 a~re tract of land, for a project known as the Green View Manufactured Housing Park, located southeast of Sycamore Street and east of the Pleasant Valley Golf Course. (ANN94-0007) Public hearing on an ordinance amending the Zoning Chapter by changing the use regulations of an 80 acre tract of land, for a project known as the Green View Manufactured Housing Park, located southeast of Sycamore Street and east of %he Pleasant Thlsreprese.~ only areasonably accumte ~an$~lp~on of ~elowa Cl~ councllmee~ng of Janua~yl6,1995. WS011695 January. 16, 1995 Council Work Session Page 32 Valley Golf Course from County RS, Suburban Residential, to RFBH, Factory Built Housing Residential. (REZ94-0012) 6k. Consider an ordinance amending the Zoning Chapter by changing the use regulations of an 80 acre tract of land, for a project known as the Green View Manufactured Housing Park, located southeast of Sycamore Street and east of the Pleasant Valley Golf Course from County RS, Suburban Residential, to RFBH, Factory Built Housing Residential. (REZ94-0012) (First Consideration) 61. Public hearing on an ordinance amending the Zoning Chapter by changing the use regulations of 61.96 acres of land located south of Whispering Prairie Drive from RS-8, Medium Density Single-Family Residential, to RFBH, Factory Built Housing Residential. (REZ94-0014) Franklin/ This is the Lake Calvin- Okay, Lake Calvin. This is a continuation. We didn't provide you with any new information except that there was a protest received that will require 6 out of 7 votes on this item and this is a continued p.h. and first consideration of the ordinance. On 1. and m. Kubby/ Franklin/ Positive note to deny in terms of the P/Z Commission's vote°... Kubby/ Our vote isn't a positive vote to deny. Franklin/ Your vote is an affirmative motion to adopt an ordinance to fezone. Nov/ Which doesn't agree with the P/Z and then requires a conference? Franklin/ That's right and remember Tom indicated that a consultation will be necessary. I talked to Susan about this · .... If they vote in the affirmative for Lake Calvin, that would be contrary to P/Z Commission recommendation so there needs to be consultation between the two bodies ..... HorowJ If there is a no vote- Franklin/ You should have a good sense. If you vote once and there are not votes for this to proceed, it there are not six votes, then you are consistent with P/Z and it is a dead issue. If on Thisrepresents only oreasonabW accurate ~ansmlp~on of thelowo City coun~l mee~ng of January16,1995. WS011695 January 16, 1995 Council Work Session Page 33 your first consideration you do have sufficient votes to. pass it, then you should have consultation with P/Z prior to your next consideration. Bakerf If this rezoning goes through, it doesn't have any infrastructure costs .... city expenditure .... Franklin/ Not unless there are requests from the developer at the subdivision stage. Baker/ Franklin/ Kubby/ Two issues...being concerned about having too many single wires in the area and what happens if the concept of a lot owned community doesn't work .... two of the ways ...have a ceiling on the percentage of single wides as a conditionupon rezoning. Other issue...to put something in the conditional zoning agreement that says if the lot owned community doesn't fly, then the rest of the land reverts back to RS-8. Bak~r/ I don't think we should look at this .... I think this is a separate issue...this rezoning .... deferred .°.until we'get the other one resolved. Throg/ Curious as to whether Sycamore Farms would want to pursue this rezoning if it turns out the council does not approve the re~oning of the other ..... if the city council denies the rezoning for Green View Estates... Franklin/ Baker/ I would like this first one out of the way...know how much RFBH we are going to have here .... Franklin/ Even if Green View goes down, they want to proceed. Kubby/ You are saying we can't do a reversion. Franklin/...have to go through the process of rezoning ..... action cannot be automatic .... Throg/ Curious about the northern part..of this parcel .... provide a buffer between Whispering Meadows and the rezoned land and I don't understand that reasoning...more sense is to develop the northern part of Lake Calvin..in a manner that is This represents only a reasonably accurate transcdption of the Iowa City council meeting of January 16, 1995. WS011~95 January 16,'1995 council Work Session Page 34 consistent with the existing character of the southern part of Whispering Meadows. I don't see why that couldn'% be done ..... Nov/ Throg/ They intend to put double wides and single wides in that rezoned land .... Kubby/ Franklin/ Nov/ There is an experimental factor here ..... Throg/ .... depends on how it is laid out .... Nov/'...ought to be an OPDH ..... Kubby/ Franklin/ The conditional zoning agreement requires that is be a subdivision° It would have to be rezoned- Kubby/ ... Franklin/ It says you have to have a subdivision .... Nov/ Franklin/ 'Trying to think how somebody could work it. If you platted it as a subdivision which would comply with the conditional zoning agreement, then you found that you couldn't sell the lots, there is nothing to prevent you from renting the lots ..... any house or piece of property in Iowa City ..... Steve Bright/ We were trying to keep flexibility because we don't know what the market is going to do here and the fall back position was a rental ability for those pads .... Kubby/ Is there something we could do to say that- Franklin/ The reason that we require the subdivision was not to have a park there, a rental park and so I guess I didn't understand that in their agreeing to a subdivision that they still felt that they had that flexibility. So I definitely would like to look at the conditional zoning agreement again. This represents only o reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. WS01169~. January 16, 1995 . . Council Work Session Woito/ Page 35 Kubby/ Looks like we are continuing the p.h. Woito/ (Can't hear) Franklin/ Has to be continued anyway. How things do work out. We are going to look at the language of the conditional zoning agreement to make sure we are all on the same page. It is not signed anyway so you have to continue it. Jim Miller/ The idea is not to have a subdivision to rent, it a mobile home park. That is not the idea. We .... subdivision...opportunity for home ownership .... to make want a Kubby/ Steve was saying is a full back position... Miller/ Our intent is not to do that .... We wouldn't do the whole thing and try to rent. Horow/ Council, do you wish to continue this? Franklin/ We have to...don't have signatures. Horow/ 6m. Consider an ordinance amending the Zoning Chapter by changing the use regulations of 61.96 acres of land located south of Whispering Prairie Drive from RS-S, Medium Density Single- Family Residential, to RFBH, Factory Built Housing Residential. (REZ94-0014) (First Consideration) 6n. Consider an ordinance amending Zoning Chapter Article N., Off- Street Parking Requirements, Section 14-6N-lB1 specifying construction materials for required hard-surface parking areas. (First Consideration) Franklin/ H~rd surfaced parking areas ..... first consideration. 60. Consider an ordinance amending Zoning Chapter Section 14-6E- 6Cl to clarify the density requirement for dwelling units in the CB-2, Central Business zone. (First consideration) Franklin/ Dwelling units in the CB-2. 6p. Consider an ordinance to vacate a portion of Waterfront Drive located south of Highway 6 and west of the CRANDIC Railroad Thlsrepresenteonly o reasonably accurate ~an$crlpfion of thelowa CIW coundl masfing of Januaw 16,1995. WS011695 January 16, 1995 . . Council Work Session Page 36 right-of-way. (VAC94-0007) (Second Consideration) Franklin/ Second consideration on the vacation of Waterfront Drive. Horow/.Thank you very much. Kubby/ .... recognize effort and work .... This represents only o reasonably occurats ~'ansc~Iptlon of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 Council Work Session New South Side Design Plan 95-8 S2 Horow/ Page 37 Jeff Davidson/ At the conclusion of your Near South Side Discussions; you directed staff to prepare a 'RFP for design plan and we have done that. A draft was provided to you. Be glad to answer any question you have about that. We have proposed a time schedule of April i to December 31. If you are serious about doing this, it is something that we would like toget going on ...... We want to be able to get going as soon as we can..;the fee...not to exceed $50,000. Going to have to see if we can do what we want to do for that money. May have to get back to you on that. Section 3 is the specification section.%... Baker/ Is it possible...have an earlier time...? Davidson/ ...relatively large scale study .... committee and...active public input process, that all takes time .... Kubby/ Page 2, #2 making Burlington Street a safer and more attractive street. Specifically I would like to mention the safety of Orossing Burlington as well as walking the long way Throg/ Nov/ A safer and more attractive street for pedestrians to cross-. Kubby/ Crossing was the major thing. Nov/ Also...would like to say we shall include improvements to encourage pedestrian and bicycle use of streets and walkways. Kubby/.We have laws that say you can't ride on.the sidewalks d.t. Nov/ It is both ..... Horow/ Throg/ Couple of observations...The RFP doesn't indicate how that advisory committee will be appointed .... I want to make sure that we are clear in advance about what that process is. Davidson/ ...we assume you would either want to have some input...eventual make up of that committee. Thlsrepresen~ only areasonaldy accur~e ~ans~ip~on of ~elowa CIw coundl meeting ofJanua~yl6,1995. WS011695 January 16, 1995 . Council Work Session Page ~8 Throg/ At some point we need to talk about it...$65,000 for this design plan. Davidson/ Had range...$§0,000 to $600,000 and really hadm't pinned it down ..... talked to Steve and the Finance Director .... Throg/ Thought ~ remember seeing in the budget $65,000 .... ~tkins/ The budget that you have in front of you is $50,000. want the change the numbers°.. If you Davidson/ Other thing I advise you .... ends up being $56,500 ..... I would say that there is a likelihood that that could happen ..... Do you want to see what we get? Throg/ Davidson/ My experience is that .... people eager for this kind of work...they will call us and say you are not going to get a firm that can do the work for you for this amount of money. We will hear for them .... Baker/ Are there local people qualified...? Davidson/ Sure, there are local people interested .... Kubby/ Time on page 3 mentions .... A lot of time what happens is you go through a public process CHANGE TAPE TO REEL 95-9 SIDE i Kubby/ I am really glad it says it in there .... give room for major changes in momentum .... Davidson/ Throg/ What did the streetscape consultant plan cost? Davidson/ ...$18,000. Kubby/ Some of the work...incorporate the work that has been done .... not money that has been thrown away. Davidson/ already Nov/ Another change. In Page 2, C., #1, we have put our concept at the end of a long list and I think that is the wrong way to Thlo represents only. reasonably occurate tranocrlption of the Iowa City council moedng of Janu~y 16, 1995. WS011695 January 16, 1995 Council Work Session Page 39 describe any design. I think we ~hould say the design plan shall provide for public spaces which are well placed and well designed sites to encourage public gathering. Then put in such spaces may include etc. and at the end or other sites. Pigott/ I have no problem with that. Nov/ Don't put your value at the end of a Kubby/ Really reflects. long list. Nov/ #5 says .... like to delete that. Iowa City has commissioned public. art. We don't need somebody to tell us how. Davidson/ Leave up to the comma and delete the rest. Nov/ Yeah. Put a period after public art and delete the rest .... Kubby/ When has Iowa City commissioned public art .... Nov/ And fountain on plaza and we have a DR Committee .... Pigott/ Nov/ Kubby/ Having outside person ..... there might be something creative that has been done in other committees... Baker/ I have no problem in deleting it. Nov/ Enough people here who can do that .... #6...say promote continuity between the Near South Side ..... E ..... I would like to say an 8 1/2 by 11 paper. I hate these 20 inch sheets of paper you get.... Davidson/ Kubby/ Maybe it is twice 8 1/2 by 11 ..... Davidson/ Nov/ I don't think I have four votes. Horow/ Anything else? Kubby/ ...to make it real clear that this is not a specific Th~ mpresen~ on~ areasonab~ accurate ~ans~lpton ~ me ~wa Cl~ council meeting ofJanumyl6,1995. W$011695 Januar~ 16, 1995 . . Council Work Session Page 40 proposal. Woito/ I have already talked to David...bold face letters that need to go on the top ..... Kubby/ Woito/ I have already got it...we are inviting them to n~gotiate Davidson/ There is some narrative deep within here that says the same thing .... get language for you, Linda. Nov/ Page 1...opportunity to create a downtown neighborhood of high intensity. What does that mean? Davidson/ Does imply that...high density and intensity .... density of development and intensity of the various uses that are down there...intensity of activity. Kubby/ I wonder with this issue of sidewalk cafes .... size of sidewalk not being big enough.... Davidson/ Look at #4, C, pag? 2...that covers it... Kubby/ List of things they should be familiar with..regulations about outdoor service areaso..SO they know what our regs are. Davidson/ We can call out the thing about outdoor service areas. Kubby/ Throg/ Public art .... suggest the design plan out to...suggest how that art and reinforce spaces for public gathering and sense of space refer to in those other two paragraphs .... ubb / Throg/ Public art can designed .... point sense of space. create a sense of space .... if it is well is simply using the art to reinforce that Kubby/ That may dictate what locations they recommend... Davidson/ I have down here r~inforce sense of space and public gathering areas as being integral to that public art ~lement. Horow/ Left out the outdoor port a potties .... This represents only a reasonably accurate transcription of the Iowa City council meeting of danumy 16, 1995. W8011696 January 16, 1995 Councfl Work Session Page 41 Davidson/ ...water closet .... Kubby/ I think she was being facetious but I am not sure .... H~row/ Let's go ahead. Thls represents only a raeeon~bly accurate trans~Iption of the Iowa City council meeting of J~nuary 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 42 City Steps 95-9 S1 Marianne Milkman/ aka The Consolidated Plan. You will see that more and more as you get the final document because by}gdDwe have to call it the Consolidated Plan. For us it is City Steps ...expansion of the CHAS to jobs and services...still a five year.pla~ .... whole aim is to tryto get everything coordinated together and to really help people attain self sufficiency to the extend that they are able...overall goal that the committee has come up with is to encourage and support families and individuals in achieving the highest degree of self sufficiency.....Elements of the plan are we have needs, determine priorities and strategies to meet those priorities and each year have a one year action plan .... how we are going to use federal, state and local and other moneys to try and meet some of the priorities. There is a big element of citizen 'participation ..... is a requirement...process is gathering information .... priorities and strategies .... basis of whole business of allocation ..... to determine the priorities we have a committee .... Jim, Charlie, Vicki, and Chris ...... Kubby/ Who are the business representatives? Milkman/ Vicki and Bob Carlson .... priorities and strategies committee, there were eight of them .... thing changed constantly ...worked hard ..... Four basic need areas, affordable housing ...homelesshess ..... public facilities and services...and economic development is the fourth. We came up with..huge number of needs .... ;cannot all b~ met .... In ranking the needs, what the committee did .... looked at what are the needs that are being met fairly well right now .... Where are the main gaps...real big problems got high priorities and there are a lot of those...Priority rankings are related to the low income population...low income includes what was formally low moderate ..... Baker/ Milkman/ It is everything below 80% median income. .... Baker/ This plan is predicated on helping people .... low income. Milkman/ Right .... Kubby/ Milkman/ The areas where we really haven't dealt with before .... services for homeless people...transitional housing...biggest ThM represenm o~y ereasonobly accurate ~ons=lpdon ~ ~elowa City council meeting of January16,1995. WS011695 January 16, 1995 . Council Work Session Page 43 gaps .... no place for them to transition to where they can still get services. Other is in area of services to people to help them stay in housing once they are in there .... 3- That of economic development..get jobs...that pay a living wage ..... discuss about what a living wage was...$17,000- $20,000 ..... Kubby/ One income or two incomes... Milkman/ Didn't specify. That is a household income .... Ku~by/ Big different when you are talking livable wage versus livable family income .... two different things... Milkman/ ..... that is an issue. After the p.h. tomorrow night, two members of the priorities and strategies commission will make a short presentation at the beginning. I would like to make a very brief introduction to what the plan is for ..... then we will have the p.h .... Then on 31st you will vote on these priorities and strategies .... you will not approve the whole Consolidated Plan which will include this stuff until some time late in April ..... But we need something to give everyone... Kubby/ Is the order..in the order of priority? Milkman/ No. Kubby/ The needs to be olarified...did the co~ittee discuss priority in tez~us of issues? Milkman/ In some cases they did and in some cases they did not. Kubby/ Milkman/ What HUD really wants...these tables ..... in terms of the community we can do that in the narrative .... Kubby/...on housing...this doesn't help guide me as to what are the community's priorities .... In CHAS we had some overall priorities. Milkman/ We have that in here for affordable housing ..... . Kubby/. Milkman/ C~AS before had a general...policy of the highest priority Thlerepresen~ only a reasonably accurate ~mmmlp~onof ~elowa City cuun~l meeting of Jenuarfl6,1996. W$011696 January 16, 1995 . Council Work Session Page 44 of those with the greatest need. We changed that this year with this goal of supporting families and individuals to achieve the highest degree of self sufficiency because it seemed to us...it also important to get people out .... to foster self sufficiency .... begin sounding like Newt .... That is the intent... Kubby/ Milkman/ Throg/ Page 10..increase understanding...rural homelesshess. Milkman/ Why is that in there? Because it is required? Horow/ An issue we should bring up to JCCOG. Milkman/ We do plan to go to JCCOG with various issues that are in hereo.requirement that we consult with a JC Jurisdiction. Horow/ Is Cedar Rapids doing this City ~teps as well? Milkman/ Sure. Horow/ Also should be asked at their ECCOG meeting .... Milkman/ Would be reasonable to ask what they are doing...? In Iowa City we always do a lot more citizen participation than just about anywhere else. .... Pigott/ Ask...about statistics now .... Horow/ Milkman/ Get them to us and we can clarify them for next meeting.... orow/ Kubby/. Is there any need to define family in any places in here Milkman/ I don't think so. Kubby/ Differing programs..inconsistent definitions .... one of my goals is to make that definition consistent for city programs as much as possible .... Thlsreprese.~ on~ a masona~ly accutec ~ans~lp~on of ~elowa Clty coun~meedngofJa~u~y 16,1995. WS011696 January 16, 1995 . Council Work Session Page 45 Milkman/ ...I am not sure we can get one definition that will apply to all the programs... Kubby/ Is there a way to tag which programs we have control and flexibility in that definition and which programs outlined in here we don't? At some point I would like to have a list of all the 'programs sited in here, which ones we have control over and which we don't .... Milkman/ Something we have to find out from HUD...many programs we have to-go with a Section 8 definition of family.but I will check. Anything else? Thank you. Pigott/ Marianne, Just give you this list of ql/estions .... thanks. This represents only a reasonably accurate transcription of the Iowa City council maatlng of January 16, 1995. WS011696 January 16, 1995 Council Work Session Page 46 Parkin~ Rate Increases 95-9 Sl P~gott/ ...transportation .... Joe Fowler/ This is a continuation of our discussions from the fall and I don't really believe any of the issues have changed a lot .... Baker/ Fowler/ Atkins/...this is just discussion. Throg/ Nov/ What is this other thing that we.are not talking about today? Kubby/ Increasing riders per trip. Baker/ Talk about that two weeks from now. Atkins/ Baker/ (Can't hear) It is only parking ramp at Dubuque Street and we are not talking about parking ramp permits. Fowler/What we are talking about doing is taking the hourly fee in the Dubuque Street Ramp and making it comparable to or the same as the hourly fee in the Capital Street Ramp and we would continue to have an 8 hour cap for the people that park d.t. all day .... Pigott/ What we haven't talked about is where specifically the revenues would be dedicated to .... Maybe we should talk about that. Baker/ I was never under the assumption that we were dedicating this increase to anything. Atkins/ The revenues go to the Parking Fund .... Kubby/ Throg/ ...2-3 months ago...difficulty with d.t. business community ..... We tried something like this 9 months ago...¢ame back to it 3 months ago...whole response from the ...d.t. business community...seemed as though we didn't learn anything from the Thb re~esentsonly 8reasonably accurme ~anscrlp~on ~thelowa Clty coundl mee~ngofJanua~y16,1995, WS011695 January 16, 1995 Council WOrk Session Page 47 first effort .... What I would like to suggest that if in this instance if we do, indeed, go forward, that we reflect on the previous experience and show that we have learned from it .... have a good response to people .... Baker/When we .... we had a wide range of proposals..paper distorted it .... public outcry..... We agreed to sit down with the d.t. merchants ..... informational .... we ca~e back, we altered our plans ..... greatly reduced .... obligated ourselves to spending a lot of money that we had never talked about... My problem with the prior p.h. is that when we are told we didn't listen to thpm...I want to say you aren't hearing us ..... side that didn't budge an inch wasn't listening .... I don't know if there is any strategy that is going to head off that opposition. Pigott/....regardless of what the increase is, some d.t. merchants are going to be opposed to any increase .... Lehman/ I don't think you budge if you think you are right .... compromise ..... d.t. merchants...traffic .... steadi!~ declining ....... We had two stores put up going out of business sales this week or last week .... Pigott/..;It wasn't to do with parking...he told me he couldn't renegotiate a contract with his landlord .... Lehman/ ..... We lost another merchant...merchants, right or wrong, are scared to death .... New mall coming in in Coralville .... probability that we are going to lose the biggest draws that we have d.t ..... add increased parking to that .... Baker/ ...I am afraid of...opposition to this becomes a self fulfilling .... about a bigger probleml...talked about nickel increase...Has no impact on retail shopping, nickel at the Dubuque Street Ramp .... I will say it .... Lehman! I don't know that it does .... Baker/ We know who basically uses that ramp... Kubby/ Employees... Fowler/ That and Holiday Inn customers. Baker/ ~ want to save all of this .... I don't know if there is strategy to mitigate the opposition. This represents only 8 reesonably 8ccumte b'anscdptlon of the low8 City council meeting of Janusry 16, 1996. WS011696 January 16, 1995 Council Work Session Page 48 Lehman/ Other thing the merchants find difficult to accept is when you have a program that is not only self sufficient but is generating funds, why do you raise the ..rates. Baker/ Lehman/ Difficult justify raising...in this case user fees do far more than pay for services and now we are talking about raising them .... Baker/...there is a direct connection between Transit system and parking .... Lehman/ How many ties have parking rates been raised since the last time bus rates have been raised? Fowler/ ...guess...three times. Baker/ That is what we are talking about in two weeks...look at Transit rates. Lehman/ Have to look at the whole program ..... Pigott/ I think we are going to find opposition to this across the board fr~m d.t .... Baker/ ...we can control that. We cannot control competition .... Horow/ That was the responsibility of previous councils was to be sure of the viability of d.t...v~riables are changing... What sort of alterations do we th~nk in support of d.t.? Pigott/ ..... Near South Side is one great example of that .... Lehman/ The biggest negative is the publicity ..... Kubby/ I want to hear from people...a modest increase in one ramp won't affect d.t. business ..... introduction of this Coralville Mall, how does that change people's feelings ...... in terms of us ...showing support d.t ..... Throg/ Have we done the things that we said we were going to do...? Are those things underway, are we actually doing them...? Fowler/ I would like to address that...I thought that the funds were to be raised with an increase in fees and those funds were to be used by the system either in parking or in transit This represents only a reasonably accurate transcript]on of the Iowa City council meeting of Janumy 16, 1995. WS011696 January 16, 1995 . Council Work Session Page 49 and those were the funds that were going to be used to do the upgrades in the parking ramps ..... Throg/ Second question...how are we going to spend the money? If we can say clearly how we are going to spend the money....rebounds to the benefit of the parking system as a whole ..... then absolutely .... Kubby/ ...reinvesting it... Throg/ Was a strong linkage...connected to improvements..~? Nov/ Where is this $90,000? Fowler/ Transferred to transit. Kubby/ .... $90,000 isn't a set figure...taking what we make from Transit, minus debt service, minus maintenance, minusing anything else we need for the parking ramps and what is left over is transferred to transit...this year was $90,000. Atkins/ It is going to be close to $90,000 ..... Kubby/ If this nickel increase doesn't pass, I thought we were still committed to making those improvements .... Arkins/ I don't recall tying the nickel directly ..... certainly help pay for it .... Kubby/ Nov/ It may actually cost more .... Atkins/ Kubby/ Plus hew signage inside and outside the ramps ...... Pigott/ Lehman/ ...said see if you can increase usage by painting and signage ..... Baker/ Horow/ Kubby/ Spend the money first ..... Ernie, do you believe the health of d.t. will be less This represents only a reasonably accurate ~m~sc~Ipt]on of the Iowa City council meeting of J~numy 16, 1996. W$011695 January 16, 1995 Council Work Session Page 50 because of the nickel increase? Lehman/ I honestly don't really think so. I think improvements in the ramp .... the more we talk about it...public sees it .... The rhetoric associated with the difficulty in raising the nickel is the real problem. Kubby/ Lehman/ Rorow/ Combinations of situations. Lehman/ It is the hassle more than the nickel. Horow/...whole range of things .... Why are we not going along with an aggressive approach towards maintaining the health of d.t.? ..... Why aren't we aggressively pursuing something else...? We don't talk about it .... Kubby/ At well as increase support for the maintenance of the pedestrian mall .... Horow/ Kubby/ New businesses are starting .... Lehman/ The d.t. is not nearly as healthy as it appears to be. Pigott/ Pays to have an aggressive plan for the vibrancy of our d.t. area .... CHANGE TAPE TO REEL 95-9 SIDE 2 Horow/ We have known about this for about a year. Throg/ That basically is a separate issue...come back to that...can't do that right here and right now. Horow/ Thrpg/ .... Tonight...clear about this idea of moving forward on our fee increase. I would like to see some concrete activities to improve the perception ...use of the parking ramps d.t. before ...and then come back to a rate increase ~nd adopt a rate increase. Rather see that stuff before a rate increase. This rep;ssents only a reason.bly accurate ~'anscrlptlon of the Iowa City council meeting of J.nua~y 16, 1995. WS011695 Baker/ Horow/ Arkins/ Baker/ Arkins/ on January 16, 1995 . . Council Work Session Page 51 Kubby/ Agree to want to see the public improvement list and maybe a beginnings of a time frame for them .... Baker/ (Can't hear). Horow/ Fowler/ We can give you a list. Arkins/ Just take it for the Improvement Reserve...to do improvements to the ramp. It is there. Horow/ Let's move on it. Nov/ ... Arkins/ List of improvements, we can have that to you by the next meeting. Fowler/ We can't put cold hard dollar figures on every improvement but we can- Throg/-I would like to say let's move on that ..... Arkins/ Do you want the list before the item for vote? Horow/ Yeah but I would like to know if this is going to say...improvements or a new parking ramp. Pigott/ No. We made a commitment to improve the ramps. Okay. Ramp improvement projects next meeting, the five cent. Horow/ Right. Atkins~ Okay, we are all set. Nov/ SIGNAGE oN METERS. Going to talk about no scheduled vote this sign on the This represents only a reasonably accurate ll'ansc~lptlon of the Iowa City council meetlng of Janui~y 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 52 meters. I don't think what we have here is as clear as we could make it. For example we say we are not going to enforce the meter on July 4 ..... I thinkwe should say the same thing, January1, December 25 ..... Nobody in the city was working on the 26th except the ticket writers. Fowler/ Transit was working .... Atkins/ Nov/ Wherever we can, say a date ..... can say January I and December 25° Kubby/ NOV/ Atkins! If we say a fixed date .... Fowler/ We can do that. Kubby/ I wanted to make sure that Street Ramp , the majority of .employees. I have in writing the Dubuque it is used by long term d.t. Fowler/ We can put together a memo that will list the percent of usage by hour and then we can show you the billing for Park and Shop and you can see the difference between how many hours of Park and Shop usage are in Capital Street Ramp and how many are in Dubuque Street Ramp. Nov/ .It is a lot of difference. Kubby/ Have something in there about how many spaces were used for Holiday Inn to show ...that Dubuque Street Ramp is used for long term employee parking, permit holders .... and Holiday Inn. Fowler/ ...can show you how many hours Holiday Inn is using .... Horow/ Does everybody want this information? Nov/ Its easy information... Fowler/ We will do an update... Horow/ Thank you This represents only; reasonably accurate fmn$crlptlon of the low-, City council meeting of J~mum¥ 16, 1996. WS011695 January 16, 1995 . Council Work Session Pa~e 53 Water, Sewer/Refuse Monthly Billinq Horow/ 95-9 S2 Kubby/ With the monthly meter readers, it makes it sound... you want two full time positions...going to subtract two part time temporary ..... going from an equivalency from 1.5 to 2.0. Yucuis/ Right. Kubby/ Throg/ I understood it before to be a total increase of 1.5 FTE for the Water Division .... Kubby/.Just meter reading. Throg/ What I understood was the Water Division would have a net increase of 1.5 and the Finance Division would have an increase of 1.0 net. ¥~cuis/ Correct. Kubby/ That. 1.5 position will replace 2 part time positions. Arkins/ ...We are doing some replacement. It will end-up being two f.t. meter readers....go to 2 f.t. meter readers and I clerk in Treasury. The new is 1.5... Nov/ If we did not ..... could still change from 2 part time to one f.t....same number of FTEs and ...reliable .... One of the problems is you keep retraining people and you can get rid of that problem Moreno/ .... our problem..turnover ..... Nov/ Kubby/ I am sti11...confused...are we still going to have two temporary employees? Moreno/ No. Kubby/ Out total meter readers will be two f.t. permanent employees. Moreno/.¥es. Thls represente only a ranson~bly accurate transcription of the Iowa City council meeting of January 16, 1996. WS011696 January 16, 1995 . Council Work Session Page 54 Kubby/ Atkins/ Jim is right. We had a .5 permanent p.t., 2 temporaries .... 'Tempo?aries drop off, you now have left .5. We are going to add 1.5 more. That will give you 2 f.t. meter readers and then the clerk. Kubby/ Atkins/ Throg/ Important to me .... if we are going to ask 2.5 to 3...that is not trivia... Kubby/ You will get much more service to people...providing more stable employment ..... Baker/ What happen to the idea of bimonthly reading and monthly billing? Arkins/ ¥ucuis/ That is an alternative. If billing, you are doubling the going out..... you are going to go to monthly amount of bills that are still Kubby/ .... conservation and leak detection .... Baker/ Kubby/ If we don't have monthly billings, people won't be alerted that they have a leak .... Baker/ We would have information as often as we have it now. Still reading once every two months. Yucuis/ You wouldn't change that part of it. 2-3 months...big time frame.... Baker/ Yucuis/ There is many ways that we can estimate. We have talked · about that...many options. Arkins/ Goal was to allow people...big bill and make it 50/50. The advantages .... we have better leak protection...bottom line the way I understood it was take that bill and carve it into two This represents only a reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. WS011696 January 16, 1995 . Council Work Session Page 55 pieces. We can do that by way of a monthly estimate and .... Nov/ Kubby/ ...we can substantially increase service ..... detecting leaks more quickly is better .... Nov/ If we have been reading half the meters in this month...1.§ FTEs...how can we then read all the meters in January .... and add only .5? Moreno/ Not only will we be able to do that but we will also be able to do other things .... our service requests .... are going to increase also...flow these folks into those also. To allocate our customer service two positions to address face to face customer contacts and we will to the non contacts .... now...we are very inefficient .... I am thinking we can do better. Baker/ Moreno/ I am saying the service requests will be increasing as a · function of the monthly bills...there is going to be a service increase ....... We need to adjust to that ..... Nov/ Let's go back to this bl-monthly billing..every bill has a note...two installments. Would it work? Yucuis/ That could work. I would prefer to show on it pay this current bill now and then a month later pay another 50% of it. Nov/ Can we Just try that...on hi-monthly billing and give everybody the option of paying two installments...? Kubby/ Possible to have a financial incentive to pay in monthly installments ..... We gain more money. Nov/ I don't want to offer incentives .... Throg/ Decent idea... Yucuis/ We currently...we offer...you can make payments whenever you want over a time period .... We could try it. Kubby/ Throg/ Offering discounts for people who pay monthly. Thls repra.ants only a reasonably accurate t~a~s~lptlon of the Iowa City council meeting of J~num7 16, 1995. WS011696 January 16, 1995 . . Council Work Session Page 56 Nov/ No .... Lehman/ Nov/ That is what SUREPAY does...$1.00 off ...... Throg/ Prefer to see us try a payment method like that rather than hiring additional staff .... Nov/ I still want us to get rid of those temporary people .... Moreno/ 1.5 to 2 .... also find our temporaries don't always read half of their time ..... It is not completely 1.5. people .... most of the time it is less ..... Nov/ I am advocating you eliminate two p.t. temporaries and and higher i f.t. reliable person. Moreno/ I have some graphics here that show our service activities .... number of services we offer...free...most of them...all going to increase .... already shifted one of the position descriptions ....... So they are not just meter readers. Nov/ Another city...bill residential accounts hi-monthly and commercial accounts monthly. Is this something we may want to try. Yucuis/ We currently do that...200 accounts monthly. Nov/ Okay .... The information I just got from Portland, they bill quarterly ..... If we presented that kind of option to people Moreno/ Balancing...benefit of monthly meter reading for the overall system ..... assist people to get their leaks handled ..... lot of water that is non-account water .... leak detection ...... having this data available .... beneficial to them and us ...... benefits all of us. Lehman/ Find all the leaks and stop them .... Kubby/ What happens to these bills...leak..do they have to pay that bill? Arkins/ Yes. Moreno/ Examples in there .... service we provide ..... we go through This represents only a reasonably accurate transcription of the Iowa City council meeting of Januarf 16, 1995. WS011695 January 16, 1995 Council Work Session Page 57 a check list of procedures to assist them beginning in the office .... The rates increase...bill...preparing to provide that service. Throg/ Moreno/ What they should do is...investigate their meter .... all have a dial on them ..... our investigation...we go and look at the meter .... once you have a leak, you usually don't have another one ..... you have caught on .... Horow/ Kubby/ This budget plan whereby customers can pay the same amount of a monthly basis like they can for utilities ..... Can we do that, to offer that as a service? Yucuis/ Yes .... Almost comes back to pay your current bill now and next month pay half of it ..... Kubby/ .... helps a lot of lower income people budget regularly ..... I would like to see us institute that. Lehman/ ..... possible to read the meters on once every two months...or send one bill...worth it to offer the kind.of service you are talking about ..... Kubby/ Bill would be twice as big and twice as long ..... Ptgott/ Kubby/ Nov/ Still need another employee in Finance if you are going to bill once per month ..... Kubby/ ...still need that employee in Finance .... Nov/ I am saying we should send the bill as you read the meter .... if you want to you can pay in two installments. Baker/ Is that a bookkeeping problem? Dianna Donahue/ If you send out hi-monthly bills and offer the customers to pay whatever they can pay .... in my mind, we won't be keeping track of that. We will do our normal collection .... Thl. represents only a reeson~ly eccurato b'anscriptlon of the Iowa City council me~tlng of Jmluayy 16, 1995, WS011696 January 16, 1995 . . Council Work Session Page 58 Baker/ Donahue/ Nov/...give people a choice .... Arkins/ Yucuis/ What you are saying Naomi, if I understand it right, is I have $100 bill .... due in two weeks, $50 in two weeks and $50 two weeks later .... promotes decrease cash flow .... promote budget billing...will show all the credits that you have paid against that bill ..... promoting two payments on an existing bill I have a problem with. Lehman/ Yucuis/ It causes a decrease in cashflow and it is going to cause a problem with our collection procedures. Baker/ Pigott/ What do you send in .... I think we should do this because of the efficiencies .... Donahue/ Pigott/ I think adding the employees will help reduce the consumer's bill ...... Kubby/ I would propose that council direct staff to have a budget plan where consumers pay the same amount on a monthly basis based on their annualized billing ..... Yucuis/ We can do that .... Kubby/ That they can request to be on that program .... Lehman/ Yucuis/ Currently do the SUREPAY ..... it is less paper work all the way around. Kubby/ RFP...for local institutions...solicit local institutions ..... going to do this proposal...hope local institutions will apply...look for it in 3-4 months .... This represents only ~ reasonably accurate transcription of the Iowa City council meeting of January 16, 1995. W$011695 January 16, 1995 . Council Work Session Page 59 Yuouis/ Contacted C.U., First National Bank, Hills, Iowa State and Hawkeye...all other four they do offer it on a very limited basis...did tell them we need to get to them what we currently do with our current look box service so they know what they need ..... efficient and cost effective...big issues .... at local en~ .... we can get them something a head of time. Horow/ Let's move on to council agenda .... Kubby/ Won~tknowuntil tomorrow on what we vote on .... talking with Dianna...wanted our utility bill mt1 say in gallons what people's usage was...we need to e sure they get that message. This represents only e reasonably cccurats tr~ns~ption of the Iowa City council meeting of Janurn7 10, 1996. WS011695 J~nuary 16, 1995 . . Council Work Session Page 60 Council Agenda/Time 95-9 S2 1. Throg/ Phone call..Board of Health staff...Codechange that bans private water wells in the city ..... I don't remember us explicitly focusing on .... wanted to know why we didn't consult with them...fairly significant change in the ordinance. Woito/ Chuck and I will have to chat about it. Kubby/ Did they mention how many ...grandparented in...? Throg/ Woito/ It is a safety issue... Karr/ 1936 to 1994 it read the same language. Throg/ It was significantly changed in the 1994 C6de Revision. Karr/ The language was cleared up to ban them .... Chuck said there were very stringent requirements .... Throg/ They have regulatory authority over private water wells .... Woito/ Throg/ I would like to encourage a conversation with Hillary Nov/ Throg/ Horow/ Are we talking about water wells that are in use .... neighbors...? Throg/ Just contact Htllary and find out why she was curious ..... 2. Kubby/ We got a letter from Nila Haug on Washington parking. We need to respond ..... Horow/ She had already had once response .... Kubby/ . .... Arkins/ I will check on that ..... Horow/ This represents only a reasonably accurate transcr]pdon of the Iowa City council meeting of January 16, 1995. WS011695 January 16, 1995 Atkins/ · Council Work Session Page 61 3. Kubby/ Two other things ..... A resident came to me with a tape asking me to get it to council .... I brought it to Marian to have it copied...another council member said don't copy it .... I guess what I want to do is clarify how we deal with forms other than oral and written information that people request being given to council ..... It was something a citizen ask me to do .... I just want to clarify does Sue have that power %o interfere .... or anyone of us...? Important issue for me ..... different kinds of people want access to government. Horow/ It would have helped me...brought it to my attention .... ~igott/ Karen's point is do you have the authority to make decision like that...? a Baker/ Who makes the decision? Woito/... Sue has the authority that you grant her. Horow/ Kubby/ I did not think of calling Sue .... Marian brought it to my attention .... Marian gets e-mail messages that she forwards to us. Horow/ Kubby/...it was a citizens presentation of information .... Throg/ Comparable example...packet...about Transit...one of us received it and asked that it be put into the council packet...Karen is saying I got a tape from somebody .... Horow/ I received this in a journal...gave it to Jeff .... I wanted to make sure that that was something he thought would be useful .... Kubby/ If a citizen hands you a letter .... Baker/ Kubby/ My issue is I do not want to give Sue the power to tell citizens how they can communicate with us...... Horow/ Let's take the word Sue out of this...role of Mayor ..... This repras;nts only a reasonably accurate tmnscrlptlon of the Iowa City council m8otlno of Jatua,'y 16, 1995. WS011696 January 16, 1995 . Council Work Session Page 62 CHANGE TAPE TO REEL 95-10 SIDE I Kubby/ Where is that memo? Horow/ I don~t know... Kubby/ Copied the tape at the City Clerks Office...I had the original tape ..... Horow/ I didn't get a memo out on this..I called people... Lehman/ I don~t thinkwe can tell people on how they can or can't communicate with us .... We do have to have rules and regulations in house .... I came down here and listened to it...A policy on how information will be disseminated among council members is probably very appropriate ..... paper .... Kubby/ .... Mayor took it upon herself .... Baker/ Pigott/ What do we do in the future when we get a tape...? What happens when we get a video tape...? Horow/ Great example .... Bake~/ .... hind sight ..... I didn't have any problems with the way she handled it ..... Pigott/ Possible future direction for handling this sort of .... have one on file with city clerk and have a memo in the packet or get in touch some how .... Nov/ Kubby/ Baker/ Throg/'I would like to suggest in the future that when you get a video tape or audio tape that you distribute a memo to each of us saying you received that kind of tape from so and so and it will be available to look at or listen to in Marian's office Horow/ Kubby/ It is a waste to me .... Why don't I just go to Marianne .... Thisrepresents only .re~onably accur~e ~uns~Ip~on of ~elowa City council mee~ng of Jenuaryl6,1995. W$011696 January 16, 1995 . . Council Work Session Page 63 Karr! All material that goes to council when it is on the consent calendar and the information packet is we keep a copy ...' .... permanent record....whether it is consent calendar or information packet ..... I cantt copy video... Nov/ Ought to be optional... Baker/ Kubby/ Part of the reason I got upset is Sue calls me after she has talked to everybody else and said I have made this decision .... I wish she would have called me before she acted ..... Horow/ Sunday this fellow called ..... Kubby/ Someone gets something in unusual forln, we take it to the city clerk, she puts a memo in our packet saying I have this available. Horow/ A loose memo. Kubby/..opacket on Friday .... I won't have a chance to call Marian .... time crunch for us ..... Throg/ Horow/ Kubby/ Nov/ Kubby/ About the operation of the Coralville Reservoir, memo from you Steve. Larry Molnar talked to me. There are two studies going on. This is one of them... I am not interested in funding this study .... I would rather have the congressionally funded one .... Atkins/ Get some more information back from the DNR so I can have first hand knowledge of exactly what they are talking about. 5. Kubby/ I am looking for a SEATS update .... like somethingwritten from subcommittee or staff. Horow/ We are working on it...they have got an overall figure that they over charged us ..... Next year work for a multi year ¢ontract...We are going to go with the County this year. This represents only - re~son~ly .ccumte trans~lption of the Iowa City council meeting of J~nuMy 16, 1995. WS011695 January 16, 1995 . Council Work Session Page 64 Lehman/ Going to see if we can help each other .... Atkins/ The information we received was not satisfa=tory.... Kubby/ Will the amount of be decreased amount because of the overcharge or last year's total? Atkins/ I am calling Charlie Duffy tomorrow to ask that very question. Kubby/ I would go for the decreased amount. 6. Horow/ Need to someone to represent Ernie at ECCOG and JTPA on Thursday ..... same place .... I will work that out. 7. Horow/ People, I want to get your signatures on the Walk of the Stars..able to do it on Friday, Saturday or Sunday .... February 24, 25, 26 .... Council/ (schedules work shifts) Kubby/ Give a memo ..... Booth is going to be about water and sewer issues, right .... Nov/ Not what I read here...a11 elected officials .... Arkins/ We have our city booth. Kubby/ We be at the city booth ..... to answer political questions .... So this is the city booth. 8. Kubby/ I had asked that we talk about this one memo I sent you about Hawkeye State Bank tonight but I will save it for two weeks from now. This represents only a reasonably aCCUrate trans~dptlon of the Iowa C~ty -ouncll meeting of January 16, 1995. W8011695 January 16, 1995 Council Work Session AD~ointments 95-10 $1 Airport commission- defer 2 weeks Broadband Tele. Commission -Steve Hoch Adjourned: 11:00 PM Page 65 This represents only a raasonab;y accurate t~ananrlptlon of tha Iowa City council meeting of January 16, 1995. W$011695