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HomeMy WebLinkAbout1995-01-17 Bd Comm minutesCITY COUNCIL RULES COMMITTHE JANUARY 3, 1995 RULES COMMITTEE: COMMITTEE MEMBERS Meeting of January 3, 1995, ~%B~ENT~ Horowitz, gubby 7:00 p.m. DESIGN REVIEW COMMISSION PRESENT: Swan, Hawks STAFF MEMBERS PRESENT: Karr, Schoon Tape recorded: 95-6, Side Park and Recreation Bv-Laws~ CNovember, 1994} The Rules Committee unanimously recommends Recreation By-laws as attached. approval of Park & Boards & Commiesione~ DesignReview Committee members presented information in support of the present by-laws (Article II, Section 1) membership providing ". one third may be eligible electors of Johnson County." After discussion the Rules Committee recommended getting feedback from Boards & Commissions within the next two months regarding: 1). Combining a full term to any unexpired term of 6 months or less. 2). Eligible electors of the City rs. County electors being on Boards & Commissions. Meeting adjourned at 7:15 p.m. ~INUTES IOWa CITY AIRPORT COMMISSION TUESDAY DECEMBER 13, 1994 - 5:45 P.M. IOWA CITY TRANSIT FACILITY John Ockenfels, Howard Horan, Pat Foster, Robert Hicks STAFF PRESENT: Ron O'Neil, Anne Burnside CALL TO ORDER: Chairperson Ockenfels called the meeting to order at 5:45 p.m. A quorum of the Commission was present. ITEMS FOR DISCUSSION/~CTION~ b. Gordon A~roraft Commercial Bus~nessAgreement - In attendance were Brad Bevers, from Hansen Lind Meyer, Inc. and Dennis Gordon. HLMis no longer going to have their own aircraft and would like to sublease the hangar to Gordon. HLM has a lease for the hangar until the year 2000. Gordon was requesting to sublease the hangar and rent space to two other aircraft other than his. The two tenants would be allowed to use the fuel system. Ockenfels questioned who else would b~ allowed to use the fuel system and how would it be limited. Gordon said only the tenants of the hangar would be allowed to use the system. A definition of tenant would have to be developed. Ockenfels said he wanted to make it clear that other than aircraft sales, no commercial services would be allowed unless approved by the Commission. Blum and Ockenfels will develop an agreement and this will be an agenda item at the January 10, 1995, Commission meeting. ~PPROVAL OF MINUTEB~ The minutes of the November 8, 1994, meeting were accepted as submitted. AUTHORIZATION OF EXPENDITURES~ Foster moved to approve the expenditures as presented. Hotart seconded the motion. O'Neil said the bill fromMMS was for survey work for the fencing project on the west side of the Airport. A bill from D & N Fence for the construction phase would be on the agenda at the next meeting. The bills were approved as submitted 4 - 0. PUBLIC DISCUSSION - ITEMS NOT ON ~GENDA= Gary Miller presented information on installing a popcorn machine in the Airport Terminal. The Commission would receive a per c~.nt of the sales. O'Neil will meet with Miller to discuss the possibility of installing this vending machine and report to the Commission at a future meeting. PUBLIC HF.%RIN~t a. Wade lease - Ockenfels opened the public hearing at 6:25 p.m. Hicks said he has researched the issue and discussed the value of the property with a realtor. He discussed the property with Ron Wade. Wade indicated that if he couldn't buy the property, he was not as interested in the project. O'Neil said this project was initiated through the Public Works Department and he was not aware if Wade was sent a copy of the draft lease. Burnside suggested continuing the hearing until more information is available. Horan made a motion to continue the hearing. Foster seconded the motion and it passed 4 - O. b. South hangar building - Ockenfels opened the hearing at 6:30 p.m. O'Neil presented plans and specifications for a ten hangar building with forty-two foot bifold doors. The plans presented by O'Neil were for a steel structured building. O'Neil said the schedule he would suggest is to put the bid package out in December, ~ preconstruotion conference in January, and bids due in February. Ockenfels said the option should be given for a steel or wood structure building. O'Neil advised the Commission to keep the bid package as simple as possible so as not to discourage bidders. The Commission directed O'Neil to develop the bid package to allow for construction of either a steel or wood structure building. Options will be given for either a concrete or asphalt floor. Ockenfels closed the hearing at 6:47 p.m. ITEMS FOR DISCUSSION/ACTIONt a. Iowa City Landscaping lease - Ookenfels said he met with Paul Dykstra from ICL and Dykstra indicated he would like to renew his lease for one year. Ockenfels said that he would suggest the Commission make two changes. One would be to fence the area being leased. More area is being used than is shown in the lease. The second is to address any dumping of material on the property. This would be specifically forbidden. Ockenfels said he observed an area to the south of the property being leased where some landscaping debris and dirt was being dumped. O'Neil will add the changes to the lease and have it reviewed by the City Attorney's office. Horan will discuss the new lease with ICL and return it to the Commission for approval. Co Master Plan Study - O'Neil spoke with FAA planner Jan Monroe concerning the Master Plan funding. The FAA is waiting for Congress to release the funding. The preapplication has been amended to reflect the final scope of services. Ockenfels suggested the Commission members read the contract carefully and it will be discussed at the next Commission meeting. d. Public buildings - No smoking policy - O'Neil said a memo was included in the Commission packet concerning a no smoking policy in City buildings. Me said the Commission should decide if they want the Airport Terminal to be included as a smoke free building. Ockenfels asked Burnside if the Commission could dictate to ICFS that they could not smoke in the part of the building they rent. Burnside said she would have to research that issue. The only other City owned building that is in a similar situation would be the bus station. This will be discussed at the next Commission meeting. CHAIRPERSON, S RBPORT~ Ockenfels said the ASOS is on official test and should be commissioned next month. Ockenfels said his term expires in February. active in the Master Plan Study. He would like to be COMMISSION MEMBERS' RBPORT~ Horan said he thought it was important that the next member of the Airport Commission be a pilot. Ockenfels said that he is the only active pilot on the Commission. Blum has a pilot's license, but does not fly very often. ADMINISTRATIVE RBPORT~ O'Neil said the nextphase of the safety fence project will isolate a farm drive that was. purchased from Dane. There is no easement or lease to use that part of Airport property. Ockenfels suggested a lease be developed. If Dane is not interested in a lease, he will have to install his own driveway. O'Neil will put this on a future agenda. Phase IV of the fencing project is completed. very professional Job. D & N Fencing did a ASOS is scheduled to be commissioned on January 17, 1995. It is on official test mode. O'Neil met with Ron Boose from the Housing and Building Inspection Department to determine the best way to meet ADA requirements. Money has been budgeted in FY 96 for these projects. 157 ICFS and HLMhave been informed that certain standards must be met by January 1, 1995, in order to retain the State sponsored cle~n up insurance for their underground fuel tanks. O'Neil has not received a response from either company at this time. The next regular meeting was scheduled for January 10, 1995, at 5:45 p.m. ADJOURNMENT Foster moved to adjourn the meeting at 7:30 the motion and the meeting was adjourned. person p.m. Hotart seconded MINUTES PARKS AND RECREATION COMMISSION JANUARY 11, 1995 MEMBERS PRESENT: John Beasley, Jana Egeland, Judith Klink, Deb Liddell, Bruce Maurer, Matt Pacha, John Pelton, Rex Pruess, Dee Vanderhoef MEMBERS ABSENT: STAFF PRESENT: Howell, Kriz, Moran, Trueblood FORMAL ACTION TAKEN: Moved by Liddell, seconded b3 Pacha. to approve the minutes of the November 9, 1994 meeting as written. Unanimous. Moved by Vanderhoef, seconded by Pacha, to adopt the proposed guidelines for Hickory Hill Park. Unanimous. HICKORY HILL PARK: PARK GOALS: SOUTH SIDE SOCCER/ PARK COMPLEX: The Commission discussed the proposed guidelines for Hickory Hill Park prepared by Deb Liddell; a copy of same is attached. Moved by Vanderhoef. secondedby Pacha, to adopt the proposed guidelines for Hickory Hill Park. Unanimous. Staff wanted clarification of establishing goals of parks, which was suggested at the September 28th commission meeting. Various members indicated this discussion arose when the commission classified all parks (natural area/neighborhood/sports/community). Brandt stated the commission determined at that time it needed to focus only on Hickory Hill Park in establishing guidelines pertaining to its use. Liddell indicated it was expressed at that time to periodically select & park to determine if it was meeting the needs of the neighborhood. Vanderhoef indicated neighborhood associations would be a good source as to what their area park needs and what the neighborhood would like. With respect to naming the south side soccer/park complex, staff has received only two suggested names. The commission as a whole indicated they would like to solicit further suggestions. Trueblood stated the Iowa City Kickers Association could be asked to submit several possibilities, with staff and the commission also submitting suggestions. With respect to the one suggestion, "Iowa City Community Soccer Park", Pacha stated the park would not be strictly a park for soccer, noting the long term goal for the park was to include an adult softball complex and other amenities for recreation/leisure ti~e activities. Beasley stated as far as naming the park after an individual, he felt it NOS ORD.: FY96 FEES: best to give the park a generic, broader name and possibly naming individual fields and other amenities after individuals or specific things. Liddell referred to the research Pacha previously did with respect to the area, noting the lack of any park being named after a Native American tribe. The consensus of the commission was to ask the Iowa City Kickers Association to submit several suggested names, asking them to give some consideration to names without "soccer", and also asking staff to do the same. Individual commissioners will also try to think of possible names. This item will be placed on the agenda for the February meeting. Trueblood stated the Neighborhood Open Space Ordinance was passed by the City Council, and the next step is to develop an action plan to implement it. This would entail looking at each neighborhood district to determine what parkland it has, what the area needs, identifying the process to acquire parkland where it is needed, and developing priorities for purchasing parkland. The Neighborhood Open Space Task Force feels their job is done and the process for implementation of the ordinance falls under the auspices of the Parks and Recreation Department staff and commission. Trueblood indicated Vanderhoef, Liddell and he met prior to the meeting to discuss how to go about doing this. They are recommending that the commission appoint a committee/task force to accomplish this, made up of four commission members and any Neighborhood Open Space Plan Task Force members who would like to serve. Trueblood stated Vanderhoef and Liddell were on the Task Force and will serve on this committee; John Watson of this Task Force has also expressed an interest in serving. Vanderhoef asked members to consider serving on this committee and to either contact her or Liddell if they were interested. Appointments to this committee will be made at the January meeting. There was preliminary discussion of the potential FY96 swimming fee increases. Trueblood stated staff feels swimming fees should be increased in FY96 based on a recent swimming pool fee survey conducted by the Ames Parks and Recreation Department which indicated the ° average daily admission fee is $1.42 for youth and $1.81 for adults (Iowa City's admission fees are $1.00 for youth and $1.50 for adults); the proposed sewer and water increases resulting in an $8,000 increase in the sw~ming pool operating budgets (sewer and water charges only); the last increase in youth daily admissions was implemented in FY92 and the last increase in adult daily admissions was implemented in F¥87; and to meet the department's self-imposed goal of 45% of the department's 2 P&R FOUNDA - TION: CHAIR' S REPORT .. revenue coming from non-property tax revenue to support the department's budget. Trueblood.noted the fee for punch cards is based on a 15% discount off the regular admission fee. If the daily admission fees are increased, the fee for punch cards should also increase a proportionate amount. Trueblood stated based on the methods staff has utilized to figure summer and annual passes, these fees should also increase proportionately; however, staff is concerned about the magnitude of these increases, even though the percentage of the increases would be about the same as the percentage increase for daily admissions and punch cards. Trueblood reported the City Council would like staff to look at offering a three-month swim pass. Staff is looking at various options, one being to offer a monthly pass; Brandt suggested a quarterly pass. Staff will continue to review various options, with one option being to phase pass fee increases over two years, if it can be done from a revenue standpoint. Brandt asked if staff had estimated the additional revenue the increased fees would provide, with Trueblood stating if the fees were increased as proposed, the estimated revenue would be one-half percent short of reaching the 45 percent goal. Information will be provided to 'the commission prior to its next meeting on the total revenue the department needs to achieve its 45% goal. The commission will also be provided with an updated list of fees and charges and various options to consider prior to next month's meeting. Brandt reported Foundation t-shirts are still available for purchase and will be available in the main office. Beasley stated staff did a nice job on the east entrance to Hickory Hill Park, noting it was a very nice trail; Egeland agreed. Beasley indicated he received a phone call from a citizen who had very nice and kind things to say about Terry Trueblood and his staff who felt the department did not receive enough support from the City Council. Liddell asked if the Ryerson's Woods project was completed; Trueblood indicated it was nearly completed, and a shelter, table and benches have been ordered and dedication would take place some time next spring. Brandt stated looking overt he past 5 1/2 years the first thing that came to mind was the softball/soccer complex referendum being so soundly defeated, and the other thing he would remember most is the flood of 1993 when citizens came together to help rebuild city Park and being a part of the committee to raise over $50,000 to do so. As for 3 words of encouragement to the commission, he stated he hoped in the years to come they would not lose the aspect of keeping youth involved in activities in Iowa City, especially the team concept of athletic events. He noted Iowa City's need for a new recreation center or expanding the present recreation center, and the need for an adult softball complex. He stated he enjoyed working with the commission and staff, and wished everyone good luck. DIRECIDR' S Trueblood reported on the following: Co~mission Roster. A current roster of the Parks and Recreation Commission had been sent in the packet for members to review and make necessary changes. A corrected roster will be sent out with next month's packet. ClP Budget Proposal for CBD. The final CIP estimate for upgrading the Central Business District playground equipment is $107,000. A memo was sent to the City Council by the Design Review Committee which asked the Council to give special consideration to the budget requests for the maintenance and replacement of items within the'City Plaza. Ice Rink Program. The volunteer group is flooding two areas at Mercer Park, and staff has been assisting them in their efforts. Over 600 individuals ha~e signed up for the ice skating program; they will be using the ponds at City Park and the flooded areas at Mercer Park. Staff support has consisted of allowing use of the old pool building at Mercer Park for storage of equipment, putting in water hydrants, providing shovels, hockey goals, and lights at the City Park ponds. Trueblood indicated he received a call from an individual who was concerned about the group taking away all of the public time for skating. He noted the ice rinks at Mercer Park will primarily be for the group's use but they would not be patrolled, and as far as the ponds at City Park the group's use will infringe some on public time, but there will still be plenty of time for public use. A schedule of the group's use will be posted as soon as it is received. Trueblood and the commission recognized Bill Brandt for his service to the Commission over the past four years. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. PROPOSED GUIDELINES** Hickory Hill Pazk was established and is to be preserved as a valuable natural resource in the Iowa City Park system. To that end, we are committed to protecting and maintaining the Integrity of the park. Any activity which would endanger or threaten the vegetation, animal life, or habitat should be restricted. The decision to Install any permanent structures in Hickory Hill Park should be considered judiciously. We encourage the adoption by community and private organizations of all parks in our system, and welcome community input on park development, regulation, and malntanance. '* to be discussed at the P & R Commission mee~ng December lgg4 ° MINUTES RIVERFRONTAND NATURAL AREAS COMMISSION WEDNESDAY, NOVEMBER 9, 1994 - 5:30 PM SENIOR CENTER - LOWER LEVEL CLASSROOM MEMBERS PRESENT: Courtney Daniels, Dick Hoppin, Barb Hinkel, Les Kuehl, Jim Pugh, Jessica Neary, Don Otto, Nancy Seiberling, Larry Wilson MEMBERS ABSENT: John Pelton, Catherine Pugh, Nancy English STAFF PRESENT: Charles Denney, Su Thayer CALL TO ORDER, INTRODUCTIONS, AND ANNOUNCEMENTS: Chairperson Wilson called the meeting to order at 5:35 p.m. New member Courtney Daniels was introduced. Introductions were made around the table. Denhey distributed an updated list of Commissioners. PUBLIC DISCUSSION ON ANY ITEMS NOT ON THE AGENDA: Otto asked to clarify a section of the September 21 meeting. He had said that Melody had questioned if the City needed an ordinance to protect the trees. This was actually a developer who had asked Melody the question, and she had relayed it to Don Otto. Seiberling appealed to the Commissioners to add riverbanks into their concerns. Someone needs to look after them, not only for safety, but protection from erosion. Wilson will add this to the December agenda, as Marie Ware will be coming to talk about the Coralville Connec- tion, and this can be included at that time. CONSIDERATION OF THE MINUTES OF THE OCTOBER 19, 1994 MEETING: Denney stated that on page 3, paragraph 3, sentence 3, should be changed to "the list of suggestions has been incorporated into the body of the re13ort, not as an appendix." MOTION: Pugh moved that the minutes be approved as corrected. Seconded by Otto, motion carried unanimously. Wilson asked that the agenda be re-arranged so Kuehl can present his report earlier, as he needs to leave the meeting as soon as possible, This is was agreeable to the commission. DISCUSSION OF SAFETY ISSUES AT BURLINGTON STREET DAM AND IOWA RIVER POWER CO. DAM: Kuehl reported that after the drowning of a young man at the Burlington St. Dam, he felt that the safety issue should be re-examined, and discuss what can be done about it. He gave a brief history of each dam. The future of each dam and its use was discussed. There have been tragedies both upstream and downstream of each dam. Studies have been made by engineering firms in regard to the stability, leakage, and appearance. The removal of the walkway on the Coralville Dam has been recommended, because of its lack of stability, and Riverfront and Natural Areas Commission November 9, 1994 Page 2 tendency to collect debris. The Burlington St. Dam has a utilities tunnel in it that is needed at this time. Denney said that Howard R. Green Co. has looked at the Coralville Dam in conjunction with the proposed water treatment plant. The dam is needed to maintain a reliable pool of water for the new plant. Howard R. Green found that the Dam is basically sound. Representatives from Iowa City, The University, and the Johnson County Sheriff Department have met to discuss methods to improve the safety of the Burlington Street Dam. Recommendations from this group should be available soon. Hinkel suggested as a Commission, to watch this and see what plan may be developed. Wilson thanked I(uehl for his great report and encouraged him to make it into an informational handout. PRESENTATION OF THE HERITAGE TREE PROGRAM: Seiberling announced that she accepted a Proclamation at the City Council meeting last evening. She was pleased with the recognition and read the Proclamation to the group. The Mayor named November 9, 1994 "Volunteer Heritage Tree Appreciation Day." The award stated that 135 volunteers have charted 5 000 trees in the older parts of Iowa City. Seiberling implored to the group to work toward a proper maintenance program for trees on public and private property. Funding will be needed. The information is compiled on computer. She has plat maps which show each trees location, its variety name, circumference, height and condition. Some communities have tree walks and with this directory of trees, anyone can see how large each type of tree will grow in this area. Wilson reminded the Commission that with Arbor Day approaching, something could be done. He then presented Nancy with a certificate, as this was her last official Riverfront and Natural Areas Commission meeting. He thanked her for all her work and said the group will certainly miss her. DECEMBER ELECTIONS, COMMITTEE MEMBERSHIP, RIVER MONTH: Wilson passed handouts of the Commission By-Laws and the Charter. The election next month will require a Chairperson and a Vice-Chairperson. He also handed out a memo that had been used to define the duties of each, and hopes they will continue to be helpful in the future. In addition, there are four committees to fill. Each member is encouraged to work on at least one committee. He then explained about River Month. RIVER CORRIDOR TRAIL UPDATES: 1. IMU Bridqe to Iowa Avenue: Denney advised that group that the DOT has given approval for Federal Funding for the project of the IMU Bridge to Iowa Avenue. He will contact the City to begin work on the project and expects completion in the spring. 2. Burlinc)ton Street to Hi(~hwav 6: The design is moving forward. Currently are working on crossing of Highway 6. Riverfront and Natural Areas Commission .November 9, 1994 Page 3 3. Hiahwav 6 to Naooleon Park: The City is going to again apply for statewide transportation enhancement funds. 4. Crandic Park: Denhey reports that Crandic Park Trail will be completed this year. UPDATE ON DEVELOPMENT ITEMS: Wilson asked that each report be followed with an explanation of what it does: Waterwavs: Hinkel had no report. She told about some of the projects her committee has worked on, with the Ralston Creek Clean-up being the largest one. The Committee works with the City or neighborhoods to organize efforts in neighborhoods, so they can take over and, if desired, continue annually. Wetlands: Hoppin reported on the Sycamore Farm Development. An "Awareness of Wetlands" has come to the community. This committee will go out and look at each location. We are fortunate to have several interested experts in this area. Woodlands, Tree Preservation Ordinance: Hinkel reports that the committee has an overall plan working on development. Trails & Access, RTBC: Otto reports that the City felt the committee has good ideas, but there are no funds available. He has recruited several volunteers, and Steve Ford has drawn a plan for design and layouts. The work should be accomplished in the spring of 1995. COMMISSIONERS' REPORTS: There were none. FIRST REPORT: There was no update. MOTION: A motion to adjourn at 6:58 p.m. was made by Pugh, seconded by Otto. Carried unanimously. Minutes by Su Thayer. ppdadmin~minstrnc 1 1-9.rain MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, DECEMBER 15, 1994- 4:00 PM (Moved to Meeting Room A) Members Present: Margaret Cox, Steve Greenleaf, Anne Hatgrave (5:15 pm),Jeri Hobart, Katherine Moyers, Jesse Singerman, Anne Spencer, Chuck Traw Members Absent: Phil Hubbard Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Elizabeth Nichols, Carol Spaziani, Ed Arensdorf Others Present: Lolly Eggers, retired Director, Kara Planchek Coffler, Project architect, Meyer, Scherer & Rockcastle; Dan West, Project Manager, CPMI Construction Management Rrm, Sharla M. Thiel, The Gazette CALL TO ORDER: Greenleaf called the meeting to order at 4:15 pm APPROVAL OF MINUTES: Some typographical errors were noted by Cox. The minutes were approved. Moyers/Hobart DISBURSEMENTS: Visa expenditures for the month of November were reviewed. Disbursements for the month of November were approved. Cox/Traw STAFF REPORTS SDaziani's Retirement: Craig reminded the board of the following day's retirement celebrations for Carol Spaziani. Moyers expressed her appreciation for Carol's 26 years at the library. Strategic Plan: Copies of the strategic plan were mailed to the planning committee and then to the same mailing list that receives the WINDOW. Craig noted a card she received from a member of the committee, Part Cain, in appreciation of the work that went into the finished product. Development Office Re~ort - Eckholt distributed a written report. He noted that in the future he will have a written report included in the Board packet. He reviewed the status of the Sustaining fund and the Funding the Future project one year later. State of Iowa Libraries Online (SILO): Craig commented on a report from Sharman Smith, State Librarian on the SILO Project which is a 92.5 federal million grant. Smith's letter details information about the project that will be implemented. This statewide effort will make information and data bases available electronically in any size public library. ICPL BOARD OF TRUSTEES DECEMBER 15, 1994 PAGE 2 Budget FY96: Craig reported on her Budget meeting with the Finance Director and the City Manager. It was a brief meeting in which the budget was reviewed, and some items were clarified. Craig wastold that the city's budget is due to be published within the next week to 10 days. The manager mentioned at a departmental meeting that there isn't much new money and personnel requests may not be funded. NEH and Cable Franchise: A letter from the Iowa Humanities Board and an information piece about legislation affecting cable franchising were included in the packet. The National Endowment for the Humanities has made significant contributions to library resources over the years. We have received funding for some of our programs, like "Let's Talk about it" from the NEH. Supporters of NEH are asked to lobby members of congress for support. The cable franchise situation is less cut and dried. It remains to be seen what will happen when the new Congress convenes, but we should be aware of possible outcomes and how they would affect local resources. History of Referendum: In response to Singerman's request, Craig included a history of recent Iowa City Referendum/Levy votes. Other: Craig informed the Board that there had been some public interest in one of the pieces of art work displayed in the library as part of an art show up through the end of December. Craig has had ten contacts including letters, phone'calls and visits with the public regarding dissatisfaction with the piece titled "Adoration of EIvis.". Board members were given a copy of the Library's Display policy for their information. Craig pointed out that there is a misconception on people's part that they could not put up a display that countered any display here at the library. The library has had public displays over the years regarding other subjects which people deemed offensive. The library requires that individuals put their names on their displays; and a disclaimer is posted that says we don't sponsor the displays. It was merely coincidental that this piece of art was part of a show mounted by the Iowa City Public Library staff. It was not sponsored by the library and all work was done on personal time. PRESIDENT'S REPORT: In preparation for Hobart's report on the Board Development meeting, Greenleaf drew up and passed around a notification regarding Bylaws changes which will be discussed at greater length under New Business. ANNOUNCEMENTS FROM MEMBERS: Hobart reported on the Board's development meeting on December 5. They had a productive discussion on the Carver book. They discussed changing the time of the Board meeting to 5:00 pm and changing the order of agenda so that they can spend more time on old and new business with staff and financial reports, etc. towards the end. They began a discussion about possible changes to modify the budget preparation. They will meet again to discuss development issues sometime in the spring. Board members all felt it was productive and worth repeating. ICPL BOARD OF TRUSTEES DECEMBER 15, 1994. PAGE 3 COMMUNICATIONS: The Board noted the complimentary letter from Joan Jehle. Ms Jehle wrote praising Popo's Puppet Festival held Thanksgiving weekend. Eight hundred thirty four children attended Popo's Puppet Festival. NE'~V BUSINESS: Architects presentation: Architect Kara Plancheck Coffler made a presentation regarding the status of work on the building renovation/addition. Coffler reviewed the history of the program beginning with the creation of the building program document. She then presented some preliminary/pre- schematic drawings. She demonstrated, using a model, the addition, and how it would be built on the current existing structure. She then reviewed the floor plan drawings, floor by floor. These drawings show two full floors devoted primarily to public space and a smaller third floor primarily for support functions. She stressed the structural reinforcement necessary for a 3rd floor expansion. She explained that other options which might be less expensive would cut down on floor space and make arrangements of the building less flexible. One change noted as important was replacing a planned handicapped lift to accomodate elevation changes at the College Street entrance with a ramp. This same change had been recommended by Steve Atkins, the City Manager when he reviewed the plans. The architect had also gone over the plans with Karin Franklin, head of the Planning Department and Terry Trueblood, head of Parks & Recreation. The Board asked about room for growth with this plan. Koffler explained that there is growth room assumed until the year 2010 based on current projections. Expansion space is built into the planned shelving units and the increases in area for spaces such as the Children's Room. Space includes 20% growth to the collection. For example, if we have 16 listening and viewing stations, we won't use them all at once; however we'll have the room when more are needed. Other than the meeting room complex and some back staff space like hallways, etc. everything else will be re-arranged to give us the most efficient use of space. The proposed facade of the building is very different and includes a more prominent entry on the plaza side. Moyers expressed her support for the concept of a local artist contributing to the facade of the building. The Board heard next from Dan West with the construction management firm of CPMI. The scheduling time line is designed to reflect a campaign and referendum period in 1995 and design period in 1996, construction period 1997-98. This is very tentative and much depends on the scope of the project and if the building is occupied during construction or not. Two of the most difficult problems are the structural reinforcement necessary for the third floor and remaining operational dqring construction. Because of poor soil on the library site, additional pilings must be added to each current column on the first floor. This process is very expensive and would be quite disruptive, but it could be done to one or two columns at a time and it is not a very noisy activity. Dan pointed out that similar site costs could exist at any location. ICPL BOARD OF TRUSTEES DECEMBER 15, 1994 PAGE 4 Completing the structural modifications which includes reinforcing the columns and adding three pilings to each as well as adding several new structural walls throughout the first and second floor would be Phase One of the project. Phase Two would be to complete the structure on the' second floor and the new third floor. Assuming occupancy during construction, then the shuffling and phasing of activities to new areas and reworking the empty areas would occur. This would be Phase Three. His first estimate for the project as designed is ten million dollars of hard construction costs. This price is inflated 12.5% to 1997 dollars and assumes library operations will continue from this building during construction. It was asked how significant a difference in cost there would be if we moved out during the project. In theory it would decrease cost. West will get back to the board with more detail. The Board agreed to meet on Tuesday, the 27th of December at 5:00 pm in order to discuss this project prior to the regularly scheduled meeting on the 26th of January. Chartee of bvlaws: The Board was unanimous in its approval to change the meeting time from 4:00 pm to 5:00 pm. Greenleaf circulated a notice offering an amendment to the By-laws at the regular January, 1995 meeting. The notice was initialed by all Board members present and will be voted on in January, 1995. He moved to delete ARTICLEVl, Section 2, and insert in its place the following: Order of Business, The order of business of each meeting shall be established by the Board by motion made from time-to-time as the Board deems necessary, and the agenda shall be established posted in advance of each meeting in accordance with the requirements of the Iowa Open Meetings Law (Iowa Code Ch. 21) ADJOURNMENT The meeting was adjourned at 6:15 pm. Moyers/$ingerman Minutes taken and prepared by Martha Lubaroff. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM TUESDAY, DECEMBER 27, 1994- 5:00 PM Members Present: Margaret Cox, Steve Greenleaf, Jeri Hobart (5:30), Katherine Moyers, Jesse Singerman, Anne Spencer, Chuck Traw Members Absent: Anne Hatgrave, Phil Hubbard Staff Present: Maeve Clark, Susan Craig, Debb Green, Martha Lubaroff, Liz Nichols Others Present: CALL TO ORDER: Meeting called to order at 5:05 Since the only item on the agenda wasthe discussion of the presentation at the last meeting by the project architect and construction management firm's representative, Greenleaf started out the meeting by reviewing some figures that he gathered from various construction projects that have taken place recently in Iowa City. The dollars projected for our project are inflated presumably to 1997 dollars and they compare somewhat to dollars spent recently in First National's renovation and UI Credit Union new building, but are considerably more than several other projects. Greenleaf also reported on a conversation he had with an architect from another firm who reiterated on a previously presented plan to build out on the south side and essentially get the same square footage at less money than adding a third floor with the necessary structural improvements. He has passed this suggestion on to the architect. Greenleaf suggested that perhaps we go back and review the steps that led us to this point in time. The building program was prepared by a library building consultant with staff assistance; the architect's conceptual drawings are based on the building program; the construction management firm's estimate is based on the plan along with information from structural and mechanical engineers. Greenleaf reminded the Board that the only way to achieve major cost reductions to the project as proposed is to cut square footage. The Board's responsibility is to plan for library services into the next 20 years. What is necessary for the community? The question of a branch came up again and although it may be a good alternative for service in Iowa City, it would be expensive to run in terms of duplicating collections and maintaining staff to run a branch. It would also create the need for informative space at the main library. Other options that were discussed again were expanding horizontally south or west and looking into the possibility of acquiring another site and starting from scratch. The board felt that a meeting with City Manager Steve Atkins would be helpful in order to discuss finances with him and get his opinions regarding the reality of raising the funds necessary for such a project. Following that conversation, the Board would then re-evaluate ICPL BOARD OF TRUSTEES DECEMBER 27, 1994 PAGE 2 all options such as branches, horizontally expanding west or south, etc. as well as how much we would save by vacating the building during the construction. The Board co. uld then compare the expansion costs to these other options and decide what direction to take. Craig will visit with consultant David Smith about our concerns and get some input from him. The Board will meet again January 12 or 19th at 5:00 pm: hopefully with the City Manager. The meeting was adjourned at 6:30 pm. Singerman/Cox Minutes taken and prepared by Martha Lubaroff. MINUTES IOWA CITY BOARD OF ADJUSTMENT DECEMBER 14, 1994, 1993 . 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Patricia Eckhardt, Bill Haigh, Tim Lehman, Catherine Johnson, Rich Vogelzang MEMBERS ABSENT: None STAFF PRESENT: Burnside, Rockwell, Kugler, Schweitzer OTHERS PRESENT: CALL TO ORDER: Doug Boothroy, Bill Finney, Harry Wolf Chairperson Vogelzang called the meeting to order at 4:34 p.m. CONSIDERATION OF THE MINUTES OF THE NOVEMBER 9, 1994, MEETING: 3ohnson moved for the approval of the minutes of the November 9, 1994, meeting. seconded. The motion carried 5-0. Haigh SPECIAL EXCEPTION ITEMS: EXC94-0023. Public hearing on a request submitted by the Southgate Development Company, Inc. for three special exceptions to permit dwelling units above the ground floor of a commercial use, to permit a parking area and access drive on a separate lot, and to permit up to 15,000 square feet of restaurant space for property located in the C1-1 zone west of Mormon Trek Boulevard and north of Westwinds Drive. Rockwell said the Board had seen a preview of this application at its September 14, 1994, meeting. She said the Board deferred the item due to a shortage of 70 parking spaces for the proposed usage of the site and concern about adding an access drive curb cut in the area. She noted since the deferrel the applicant had scaled back the ground floor commercial area and limited the number of apartments. She said the applicant had nearly completed negotiating an agreement with the neighboring property owner to the west to share a residential access drive, instead of having an additional curb cut on Westwinds Drive. Rockwell said the applicant was requesting three special exceptions 1) to permit dwelling units above the ground floor of a commercial use, 2) to permit up to 15,000 square feet of restaurant floor area within the CN-1 zone, and 3) to locate parking and a shared access drive on a separate property to the west. Concerning the first requested exception, Rockwell said the proposed multi-family residen- tial use would be consistent with the existing condominiums and multi.family residential development in the area. Rockwell said vegetative screening will be planted along the north boundary of the site and on the west side of the parking area. She noted the west facade has been designed to have a residential appearance. Rockwell reported the residential parking will be located on the west side of the building separate from the commercial parking and near the apartments, which will be clustered on the west side of. the building. Board of Adjustment December 14. 1994 Page 2 As to the second requested special exception, Rockwell described the off-street parking on a separate lot. She said the applicant designed the project to maximize both vehicular and pedestrian safety. Twelve parking spaces will be located on the applicant's property, and the remaining 18 parking spaces and shared access drive will be located on the adjacent property to the west. She said the applicant has nearly completed negotiations for the parking and shared access drive agreement. She noted the applicant will need to provide written approval from the Iowa-Illinois Gas and Electric Company to construct the parking area and landscaping within the pipeline easement, which contains high pressure · gas lines. She had discussed the project with an Iowa-Illinois representative, who said the company would have no problem with construction of a parking area. In fact, ~t favors paving projects within the easement, as it protects the pipelines. Iowa-Illinois will want to work closely with th~ applicant (:onceming the location of plantings. Rockwell said the applicant agreed to construct a sidewalk along Westwinds Drive to provide a link between the Fareway grocery sidewalk and the condominium sidewalk. Finally, concerning the third requested exception, Rockwell noted the City Council was currently considering an amendment to the CN-1 zone to limit the total restaurant floor area to 20% or less of the total commercial floor area within a CN-1 zone. She said it is likely the amendment will be approved on December 20, 1994. The amendment will permit restaurants up to 2,500 square feet in size on a provisional basis. She said the applicant is requesting that two 3,200 square foot restaurants be permitted by special exception, with the remainder of the restaurants not to exceed 2,500 square feet without Board scrutiny of a special exception request. Rockwell said staff views two restaurants that are a maximum of 3,200 square feet as reasonable; it would constitute 43% of the 15,000 squar(~ feet of commercial space, and the restaurants would be an appropriate size for the CN-1 zone. Rockwell said the proposed project is consistent with the newly adopted design standards for the CN-1 zone. Staff felt the neighborhood shopping center would enhance the Walden Square commercial neighborhood zone. She said the shared access drive for residential parking provides a safer access than the original submittal, which proposed an additional access drive. She also said the applicant is providing eight more parking spaces than required. Rockwell believed the developers should be commended, because they have worked hard to make the project design both attractive and pedestrian friendly. Rockwell noted the City legal staff had already approved the shared access agreement so it did not need to be included as a condition of the exception. Rockwell said staff recommended approval of EXC94-0023, three special exceptions 1) to permit second floor dwelling units requiring up to 22 parking spaces, 2) to permit up to 20 parking spaces and a shared access drive to be located on the adjacent property to the west, and 3) to permit 15,000 square feet of total restaurant floor area with two restaurants allowed to exceed 2,500 square feet in size, but to be no larger than 3,200 square feet for property located in the CN-1 zone at 701 Mormon Trek Boulevard, subject to 1) installation of a four foot wide sidewalk to provide the connecting pedestrian link between the CN-1 zone boundary and the existing sidewalk along the north side of Westwinds Drive, 2) recording in the Johnson County Recorder's office of the shared parking area and access drive agreement, and 3) written authorization from Iowa-Illinois Gas and Electric Company approving the location of the proposed parking area and landscaping within the pipeline easement located west of the 701 Mormon Trek Boulevard property. Board of Adjustment December 14, 1994 Page 3 Lehman asked what difference there was between two small restaurants and one larger restaurant of the same size. Rockwell said a larger restaurant would draw business from a larger area, whereas the two small restaurants would primarily serve the Walden Square area. She noted the intent of the CN-1 zone is to. serve the day to day needs of the nearby residential neighborhood. Johnson asked if the residential spaces would be marked. Rockwell deferred to the developer to answer that question. PUBLIC DISCUSSION: Harry Wolf, South(~ate Development, said he was sorry for the delays in coming to the Board, but he thought the project was turning out nicely. He felt Rockwell had worked hard with him to come up with a mutually satisfactory project. He said Southgate has been working with their neighbors since the beginning of the project, and noted that representatives from Fareway grocery, Pheasant Ridge apartments, and the Credit Union had all wanted to be present at the meeting to show their approval for the project. He suggested that the condition about approval by the City Attorney's office of the shared access agreement should be kept as a condition of the exception, as Southgate had not yet signed the agreement. He said they are still negotiating. He is confident the agree- ment will be signed, but what the exact terms will be is not certain. He said that Iowa. Illinois is planning on working with Southgate on the landscaping. He noted it was unlikely they would do much planting in the area of the pipeline. He said the residential parking spaces will be marked by apartment number. There will be eight visitor parking spaces. Bill Finhey, representative of Trail Ridae Condominium Association, said the association supported the project. He said the shared access agreement was largely settled; they were just trying to settle on specific dollar amounts. Burnside said she agreed with Mr. Wolf in that if the shared access agreement is a working document, the final version of the agreement should have approval from City legal staff. She suggested including that provision as an condition for the requested exception. BOARD DISCUSSION: MOTION: Johnson moved and Eckhardt seconded the motion to approve EXC94- 0023, three special exceptions 1) to permit second floor dwelling units requiring up to 22 parking spaces, 2) to permit up to 20 parking spaces and a shared access drive on the adjacent property to the west, and 3) to permit up to 15,000 square feet of total restaurant floor area with two restaurants allowed to exceed 2,500 square feet In size, but to be no larger than 3,200 square feet for property located In the CN-1 zone at 701 Mormon Trek Boulevard, subject to: Installation of a four foot wide sidewalk to provide the connecting pedeetrlan link between the CN-1 zone boundary and the existing residential sidewalk along the north side of Westwinds Drive; and Board of Adjustment December 14, 1994 Page 4 Approval by the City Attorney's Office and recording In the Johnson County Recorder's office of the shared parking area and access drive agreement; and Written authorization from Iowa-Illinois Gas and Electric Company approving the location of the proposed parking area and landecaplng within the plpe- llne easement located west of the 701 Mormon Trek Boulevard property. Eckhardt seconded. Haigh said the project was a good one. He said it appeared the applicant had worked hard with Rockwell to make the project appropriate in scale to serve the surrounding residential neighborhood. He said the requested exceptions were not out of line. It seemed to be a pretty standard thing to have apartments above the ground floor in commercial areas. The proposed restaurant sizes were reasonable. Eckhardt agreed with Haigh. She said there had been a great deal of work done on the application. She thought the people in the area would like to have the neighborhood commercial center. Johnson said she appreciated the energy staff and the applicant put into the project. She thought the project would be an asset in a fairly high density area. She said the entire project had been nicely designed. The building elevations and site design address the issues brought up in a letter in opposition to the project expressing concern that the development would look like the strip mall. Vogelzang said he'd like to commend the applicant for working so hard on the project. He thought it would be an asset to the area. Lehman said he agreed with the staff's recommendation. The motion carried 5-0. EXC94-0029. Public hearing on a request by the City of Iowa City for a special exception to permit a child care facility in the PDH-8 zone at 3523 Shamrock Place. Kugler said the City of Iowa City is requesting a special exception to allow a child care facility to be established at 3523 Shamrock Plan to provide after school care for nearby public housing tenants. The facility will be operated within an exiting dwelling unit. Kugler said the zoning of RS-8 permits child care facilities only by special exception. Kugler said the applications states that the proposed facility will serve up to 11 children. Kugler said the applicant plans to have an after school care facility that will operate from approximately 2:30 p.m. to 5:30 p.m. He said the Board should be convinced that the specific standards for a childcare facility will be met including 1) the facility shall provide a fenced outdoor play area of not less than one hundred square feet per child using the area, and 2) The facility must contain at least thirty-five square feet of accessible, use- able, interior floor space per child. Board of Adjustment December 14, 1994 Page 5 He said the applicant has stated that there is more than 385 square feet available in the unit as is required for 11 children. He said the applicant has stated that temporary fencing could be utilized to meet the fencing requirement. Kugler said he not been provided with any information regarding the design of the temporary fencing, and that the Board should be confident that the temporary fencing will meet the safety intent of the standard. Kugler reported the proposed facility does not meet the general standards for a specific exception, It should not have a negative effect on the surrounding area, He said the applicant said the facility will serve only local residents of the public housing units, mostly from Shamrock place, so there should be no increase in traffic, Kugler said he has received two letters. He said one letter expressed concern about noise levels and increased traffic and another asked some questions, many of which were addressed in the staff report. He said that staff recommends that EXC94-0029, a special exception to permit a child care facility to be operated on property located in the PDH-8 zone at 3523 Shamrock Place, be approved subject to the applicant meeting all requirement of City Code Section 14-6L-1D, including the installation of fencing as required by Section 14-6L-1D1. Eckhardt asked what was the problem with putting up a permitted fence. Kugler said the applicant could better answer that question. PUBLIC DISCUSSION: Doucl Boothroy, Director, Housin.cl and Inspection Services, said he could provide some background into the case and said that a grant from HACAP provided the opportunity to have supervised after school care for low income families to provide activities for latchkey kids. He said the facility would be run by the Neighborhood Centers, and the plan was to have a minimum of 2 and more likely 3 attendants. He said HACAP and the housing authority had had a meeting with the Shamrock residents to ask if they wanted this service. He said the residents had been enthusiastic and so the unit had been left vacant for the facility. He said the children attending the after-school care would be primarily from the Shamrock PDH and there would be two children from single-family homes in the neighborhood. Boothroy stated that the attendants will be walking the children home after the facility closes. He said this type of service is mentioned in various planning documents such as the CHAS and STEPS. He said the plan was to do various enrichment activities, mostly indoor, at the facility. He said the proposed fencing would be the orange fencing used around construction sites to keep kids out, and it should be more than suitable. He suggested the insertion of the word "suitable" before fencing as a condition of the exception. He said the grant was only for I year and it was not wise to put a lot of money in permanent fencing Boothroy said the children would be accustomed to the properly as they already live there. Boothroy said the demographics of the Shamrock PDH was largely oriented toward single parent households with female heads of household with 2 to 3 children. II,,I Board of Adjustment December 14, 1994 Page 6 Lehman asked if this would be taking away business from private providers in the area. Boothroy said he didn't know, but said that some child care facilities have waiting lists that are 6 months to a year long. Lehman said his children are watched by some one in the area. Johnson said one of the letters said that the children are walking across the grass and breaking things on neighboring property. She said she thought this program would probably help that. Boothmy said that it should because the kids already live there. Vogelzang said he had more of a problem with the idea of an orange fence than with an after-school program. He said that will be a big attention getter and the neighbors would probably object more to the orange color than the activities. He asked if there were other safe options. Boothmy said he used the orange example because it was recognizable, not because that is what the Housing Authority wanted to do. He said he would check out what colors the fencing came in. Johnson suggested a forest green. BOARD DISCUSSION: Halgh moved to approve EXC94-0029, a special exception to permit a child care facility to be operated on property located In the PDI-I-8 zone at 3523 Shamrock Place, be approved subject to the applicant meeting all requirement of City code Section 14-6L-1D Including the Installation of suitable fencing as required by Sec- tion 14-6L-1D1. Lehman seconded. Haigh asked if this program weren't a duplication of the after-school programs offered at the schools. Boothroy said he didn't know, but the residents expressed there desire for the program, so he didn't think duplication was a problem. Johnson said she thought it was a good program and hoped that there was another color besides orange for the fence. Lehman said he hoped they can keep the fence looking decent. The motion carried 5-0. BOARD OF ADJUSTMENT INFORMATION: Johnson said that she had been to the Guitar Foundation store on N. Linn Street for which the Board had granted a variance. She said it was a really nice building. She noted she had enjoyed her term on the Board. Vogelzang thanked Johnson for her years of good service on the Board. Rockwell said Johnson deserved recognition for her service as one of the most steadfast mem- bere. Rockwell also welcomed Sue Bender, a new member to the Board. She reminded the Board that Johnson is the Board's representative to the Airport Zoning Board of Adjustment. When the Chair and Vice-Chair of the Board are elected in early 1995, a representative to the Airport Zoning Board of Adjustment will also need to be elected. Board of Adjustment December 14, 1994 Page 7 ADJOURNMENT: Johnson moved and Eckhardt seconded a motion to adjourn. The meeting was adjourned by acclamation at 5:39 p.m. Minutes submitted by L. Schweitzer Rich Vogelzang, Chair Melody F~ockw~11, Board Secretary ppdadmin~nins~ooa12-14 TOWA (~:[TY BOARD OF AD,TUSTHENT HEET~ENG WEDNESDAy; DECF~IBER 14; 3,994 - 4~30 P.H. c'rvI(~ CENTER COUNC'rL CKAHBERH 8o 9. :1,2. 3,4, 3,7, 3.8. 20, 2~., 22, 23, MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 11, 1994 CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT= BENJAMIN J. MOORE, ROGER J. REILLY, JAMES HARRIS, CHARLES EASTHAM MEMBEP~S ABSENT~ ROBIN PAETZOLD-DURb~MERIC (RESIGNED), JAYNE SANDLER, JACK MC~ON STAFF PRESENT~ NASBY, HENDERSON RECOF~ENDATIONS TO COUNClL~ That the Action Plan for Family Self Sufficiency Program for the Iowa City Housing Authority be approved. MEETING TO ORDER: Meeting was called to order at 8~08 AM by Chairperson Moore. Moore stated he received a letter of resignation from Paetzold- Durumeric effective immediately. MINUTES~ Motion to approve the Minutes of September 13, 1994, with changes, was made by Eastham, seconded by Harris, carried 4-0. Affirmative roll ca~l~ Moore, Reilly, Harris, Eastham. Absent= Sandlet, McMahon. CD HOUSING UPDATE - NASBY - Review of Consolidated Plan Nasby distributed copies of the revised "City Steps" workplan which shows added dates for public meetings. The members of the strategies subcon~ittee will need to attend four meetings. - Appoint Representatives to Strategies Subcommittee Easthara and Harris volunteered and were appointed as subcommittee members. Housing Commission members suggested that someone from the Chamber of Commerce also be added to the subcommittee. CCN BEPORT - Open Representative Position No report was available. appointed. A new CCN representative will need to be HOUSING AUTHORITY REPORT - HENDERSON - Awards Henderson stated Iowa City Housing Authority has been awarded $931,750 for acquisition of 10 units for Public Housing, and $72,095 annually for nine units in the Section 8 Voucher program. The new construction project is still on hold. No word has been received regarding the PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION OCTSEER 11, 1994 Homeless Disabled Voucher application. - Statistics Henderson reported that there was an increase in the number of Public Housing tenants moving out during October. There were several tenants asked to move out for disturbing neighbors. The Housing Authority tries to work with the tenants in the areas of rent payment and renter behavior and responsibility. Eastham stated that even using all the resources of the community, landlords are often forced to take action against renters with bad behaviors. The turnover in the Certificate and Voucher Program has slowed. Henderson stated that the first quarter statistics will be included for review at the next meeting. - FSS Action Plan Henderson stated that the Family Self Sufficiency (FSS) program is a voluntary program for participants in the rental assistance programs. It is designed to reward families that remove themselves from public assistance. Housing Authorities are required by HUD to have a program in place to assist families in numbers equal to the nu~er of new awards received after October, 1992. The program must be in place by Novearlier, 199S. The action plan consists of two parts: the Contract of Participation and the Escrow Account. Motion to recommend to Council that the Action Plan for Family Self Sufficiency program for the Iowa City Housing Authority be approved, was made by Eastham, seconded by Harris, carried 4-0. Affirmative roll call: Moore, Reilly, Harris, Eastham. Absent: Sandlet, McMahon. - Utility Allowances Henderson stated HUD requires PHAs to review utility allowances annually. He presented and reviewed tables showing data collected for the determination of setting new utility allowances for the rental assistance programs. Also presented was proposed utility allowances using data collected. Eastham agrees curren~ utility allowances are definitely too low, but his suggestion would be to only increase the utility allowances by half of the percent of FMR increase. This would gradually allow a catch up over a several year period. Eastham stated he felt another important factor is that local development of affordable housing is based on income using the FMR and the increased utility allowance would reduce the project income expected. Henderson stated that it has been seven years since the last increase. PAGE 3 MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 11, 1994 He would like to target the utility allowance change with the new FMR change in the October/November time period starting when the proposed FMRe are published in April. Housing Commission requested Henderson prepare a utility allowance including air conditioning and then prepare two forms showing both Henderson's & Eaetham's proposed allowances VS ourrent allowances. ADJOURNMENT - Motion for adjournment at 9:45 AM was made by Moore. APPROVED BY: