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HomeMy WebLinkAbout1995-02-06 TranscriptionFebruary 6, 1995 . Council Work Session Page i February 6, 1995 . Council Work Session 6:40 PM Council: Horow, Baker, Kubby, Lehman, Nov, Throg, Pigott (6:40 PM). Staff: Arkins, Helling, Karr, Yucuis, Meisel, Craig, Trueblood. Tapes: 95-22, all; 95-23A, all. BUDGET DISCUSSIONS Horow/ Okay, we are going to begin this evening on the budget discussions. I would like to add Board and Commission .... keep your comments to five minutes..... 1. Boards and Commissions 95-22 $1 AIRPORT COMMISSION - John Ockenfels John Ockenfels/ First off, the good news. We appreciate the budget that you have given us ...... Basically...thank you all for working with us this past year ..... The budget as we see it is one that we can work with ..... $23,000 less in FY96 than FY95 ...... I am just hear tonight to field any questions. Kubby/ In terms of the study...time where the Airport Commission talks about additional ways to generate revenues. Ockenfels/ That is definitely part of the study. That will be a major part of the study. Kubby/ ...new T-hangar, will the rents reflect the $200,000 plus interest costs? Ockenfels/ Over a period of time, yes. That won't even be probably be addressed in the Master Plan study because that is an ongoing program as far the T-hangar. The rest of it, absolutely ..... have an overlay zone down there for an industrial commercial development at the airport and that got put on hold a few years back .... funding will be top priority. Horow/ Ockenfels/ ...appreciate your time and effort... SENIOR CENTER COMMISSION - Frieda Shannon Frieda Shannon/ I am co-chairman of the SC Commission and I am also a volunteer .... We need more staff to take care of our ever increasing population ..... interest sheet of activities...sad commentary...waiting list for volunteer opportunities is Th~ repr~ente oniy are~sonably accur~etrans~lpUon ~thelowa Ctty coundl meeUng ofFdommy6,19S$. WS020695 February 6, 1995 . . Council Work Session Page around 200 people. How well are the needs of the present day volunteers beingmet...Chair of CoE .... feels guilty asking for time...For volunteering to be successful and rewarding, you need ongoing training and attention. With our present staff volunteer ratio, this is not possible .... little 'room to develop.other new programs .... retirees seem to want and need ..... Senior Centers .... our ¢enter...nationwide recognition for its good and varied programs.... recent retirees seem to want and need challenging activities.... computers...band instrument .... theater...older adult fitness center .... yoga .... space constraints .... elderly need emphasis on agility and strength building exercise .... The Communication Specialist that we are requesting would coordinate activities .... listed all these duties...As to our request for a half time specialist ...bring...programs that occur...to home bound elderly and general community ..... We need to have someone in the t.v. studio everyday .... help us .... As of now this is not the case .... We need support on a daily basis .... . The Center is the focus of my life...Please give us the ability to serve fully all of the Johnson County seniors. Thank you. Pigott/' ....Can you tell me how many years the request for additional staff has been outstanding...? Shannon! At least three. Pigott/ Would the additional staff free up other volunteer time or someone else...make the volunteer force more productive? Shannon/ It would take care of volunteers who want to be productive and cannot because there is no one there to provide the training nor the opportunities ..... volunteers wanting to be of service .... Horow/ Kubby/ In our information the new position is called a volunteer specialist .... communication specialist ...... Someone to do other jobs that - Shannon/ Do mainly marketing for those three areas for the Program Specialist, Volunteer Specialist and SCTV. Kubby/ How' far would a half time employee go towards doing some of that communication function...? Shannon/ This represent~ ohly a reasonably 8ccutate transcription of the Iowa City coundl meeting of Feb;umy 6, 1996. WS020696 February 6, 1995 . Council Work Session Page 3 Bette Meisel/ A half time person would do half. Susan Rogusky figures that the Senior Center Post takes her 40 hours to do ..... it is putting it all together .... Horow/ Thank you very much. LIBRARY BO~ OF TRUSTEES --Steve Greenleaf Steve Greenleaf/ Good evening .... budget ...is built on our strategic plan which we adopted during this past year .... pleased with the budget that was submitted by the city staff. The only left on the cutting room floor were three staff positions ...One is circulation coordinator...will continue to come back .... that need is there and continues to grow.... We have needs that will continue to grow...keep in mind our needs. Kubby/ I am 'interested in information about how long it takes materials to get back into circulation once they are returned ..... library use continues to go up ..... Susan.Craig/ About three years ago we did a study...reshelved .... In that budget year we asked for some more hourly paid people ..... those are people who actually shelve the books..reduced by 100% the time it was taking to get things back on the shelve. The popular collections...AV...new books...those things are shelved three times a day .... other things...turn around time we aim for is 24-48 hours .... Kubhy/ What would this new library circulation coordinator do? Craig/ The library circulation coordinator is a management position. 15 or so years ago we created the position of assistant director .... We didn't get a new position...took one of our .management staff ..... this person manages the 9irculation department which has more staff...than any other department ...time has come. With the growth in the assistance director's Job ...~.. Time has now come to get a department manager for the circulation department ..... Horow/ Thank you very much. ANIM~ CONTROL ADVISORY BOARD - Diana Lundell Diana Lundell/ ...here as the chair per~on of the ~mimal'Oontrol Advisoz-fBoard ..... here to ask kind of a commitment from both councils to have a joint work group about the Animal control Shelter in terms of reviewing operations and specifically a~dressing the proposal for increase in staff. It has been Thls~e~.en~only areasonab~ accurate ~ansc~p~o. of ~elowa City coun~lmee~ng of Fabrumy6,199§. WS020695 Februa.ry 6, 1995 o . Council Work Session .Page 4 suggested for about three-years...that there be a part time clerical person as well as a part time evening animal care worker .... .concern raised about operations there...~. Kind of suggested among our own council that perhaps there bE a small Joint workercup: joint citystaff, Council reps, and then an · advisory board rep to kind o~ just see. The 28E agreementwas some time agOo..to see if everything is working the way we want it. to on both sides ..... Horow/ Lunde11! Th'e ~dvisory Board...l~ ·favOr of it .... they feel bo~h .councils are not fully aware of the real need that exists down there....for specifically a cierical worker....· Have to sit down and really look at it.... It has been a while since we set it up~..Board is very pro adoption...does cost a little more'torun a shelter like that .... want to make sure that the councils are saying, yeah, that is okay ..... Our statistics show kind of an equal euthanasia/adoption rate .... Horow/ Educational aspect of having an animal control 'officer at the desk .... I was there Just last week.... Lunde11/ Something that we could determine .... Horow! We could certainly bring this.one- Lunde11/ ~ will be the contact person...one or two...whoever-has the interest and inclina~ion and whichever staff...appropriate Horow/ Thank you very much. PARKS AND RECREATION COMMISSION - Dee Vanderhoef Dee'Vanderhoef/ Did you all receive. the letter from Deb .... pretty much what I have to say...'appreciate what you have gigen us for this coming year .... The forester is a wonderful' addition to our staff... remind you that after you gave us the ...Open Space. Ordinance that in 'the coming year we 'will be-p~rsuing more land .... We wili be back requesting pa~k help next year. Horow! Than~s very much. Any other Boards or Commissions...? If not we will move on. Th~ reprasant= only a reasonably accurate ~ans=lpU.on of.the Iowa C~/coun~l ma~ng of February 6, 1995. WS02069§ February 6, 1995- council Work Session Page 5 2. Special Interest Groups 95-22 Sl JOHNSON COUNTY HISTORICAL~OCIETY/HERITAGEMUSEUM- Laurie Robinson Laurie Robinson/' Executive D~rector of the Johnson County Historical Society .... prLvate non-profit organization .... mission.driven...to preserve and collect and teach local history.... Programs are -many... preservation of our collection Preserve and in~erpret the Old Coralville School, .JQh~'County's first asylum, and Plum G~ove ..... Produce publications...museum exhibits ..... Offer ~raveling exhibits..... Offer awards;... lectures and siide shows...host school children .... Traveling trunks .... history day camps... 600 persons a year in FY89 to 12,238 in FY94. More than 70% of our participants are Iowa Citianso... community...diverse ... sense' of history...; 1992 the museum's entire annual budget was $48,'000 of which the City of Iowa City c~ntributed $2,000 ...'.next' years budget may exceed $150,000. Please consider returning your support.... $6,000...local history. Horow/....thanks. JAZZ FESTIVAL - Mark Ginsberg Mark Ginsberg/ .... Got my proposal in front of you .... For every dollar that is spent so far...We have seen an approximate return of 5:1 back into the community .... Last year we had close to 15,000 people throughout the day...$200,00 to $250,000 back to the community .... positive benefit...We are picked up by the national Public radio ..... This year' NPR out of Washington D.C. has asked to come in and do a program... Getting national recognition ..... this year...also going into July 3....and day of 4th....Growing rapidly and getting some nice recognition .... I can give you specifics. ' Horow/ ...We appreciate the fact that this is a fam'ily oriented festival...anyway of getting City High and West High Jazz Band involved... ' Ginsberg/...~for July 3rd evening...for first time City High and West High are going to collaborate and have...Open up our Jazz Festival July 3...also have an s~bassadors also coming in from Washington D.C. which is the Army Field Band ..... Should be a lot of fun .... We would like to try some experiments... outdoor cafes .... propose...you give ~s a licensing agreement to go to each one of the restaurants and b~rs in the City... Also like to be able to'resell that space .... Kubby~ : ''- This represents only 8 feesonsbly 8ccumte trsnscrlptlon. of the low8 City councl!.mest~nl;i of February 6, 1995. W8020695 February'6, 1995 . . Council Work Session Page 6 Ginsberg/ We charge the tents right now $300 per tent to set up food tents in d.t. Iowa City ..... bars and restaurants are ~pen that day...asking you to use this as a test case... give us another fund raising tool. Horow/ How much was the grant from the University that you are no longer going to get? Ginsberg/ $14,000 ..... Jazz Studies Program and Academic Affairs ...... don't have anybody to do the clinics...work with the University .... Kubby/ Does that mean that funding coul~ come back again? Ginsberg/ We are trying to'become sufficient outside of that..... like it to be more of a city event ..... Kubby/ $14,000 isn't the greater.portion of your expenses. Ginsberg/ It is the most substantive independent individual contribution ..... Other than M. C~ Ginsbergs it is the second .... % Like to keep it a community 'event ..... It is growing every year...response national and international .... If we have additional funding and support from the community .... raise the parking ramp.f~es a nickel and give it back to the Jazz Festival...all' w~ are asking...money... Justify the contribution.... Horow/ You Would like a portion of the Festival's artist fees to be matched dollar for dollar by the. Iowa City. How much do you anticipate that to be? Ginsberg/ I am going to raise $100,000. In an ideal world we would like a dollar per dollar match .... We spend about $25,000 in artist fees and the reason we are asking for artist fees in particular is because most grants we write are f~r administrative expenses. They will not pay artists fees ..... We spend the lion's share of the budget on artist fee's. Kubby/ Atkins/ The porta potties...oould tell us that...Trash pickup .... Ginsberg/ Last four years we picked up the trash... Atkins/ As' I recall...point. it...from an in kind standpoint, think other than the actual purchase o~ services such ~s porta Thlsrepres~n~onW areasonab~ 8ccu;~e Uanscrfptlo~of ~elowe Clty coun~ln~eedng ofFebruBryG, 1996. WS020695 February 6, 1995 . Council Work Session Pa~e ? -pottie-~, I dontt think there is any other extraordinary cost on our part .... We may have. a few extra officers on because of the crowd. Kubby! Are there other ways ~hat we could provide in kind benefits Ginsberg/.You could sponsor the ~eadltne acts .... everything else is dealt with a voluntee~ effort.... Artist fees are the biggest part of.our budget and- A few things...not goingto be able to get the CVB grants this year~.... Chamber .... community stag~ ..'.can .no longer use the Chambers time in lleu of paying for the stage. We actually have to go out for this co~munity stage ..... Last year...we were told we would be able to use the community stage...Chamber decided they would pick up the tab on that because they have time..,partial owner .... donate their time to us .... they are not-allowed to do that .... wasn't part of their right to give us that time .... They could grant us $2,000...we have applied to..oother hook...first right of refusal to the stage goes to its owners .... City the Coralville decided'they wanted the stage for this July 4....we don't even have the use of the stage anymore .... had to rent a stage .... Have the cost of the- PA equipment ..... Actual dollar expenditure this year on artist fees is about $22,500. But we are not looking for something that helps us just live year to y~ar. We would like to set up a fund that could live in · perpetuity .... I would love to see 150,000 .to 200,000 people .... My feeling like we have opportunity ..... Horow/ Thank you %ery much. ARTS COUNCIL - Shirley Wyriok Shirley.Wyriok/ I am representingthe.Iowa City/Johnson CountyArts Counci~ ..... fund a new pro,ram that we are proposing, a community arts program ..... interest ...education of the public...20th Anniversary .... 1/4 time coordinator .... many thing happening...Arts Education Program .... . having adult ...children's workshops for the first time .... Arts Reach ..... We are proposing...five year program...have a chance to get up and running...1/4 time coordinator be hired so the entire program could...be framed up... General tdea...we would star with education of groups in the area of public arts slide program ..... various forms of pUblic art..~vis~i arts .... single proJeot...for a neighborhood.... use local artists °...answer questions .... Kubby/ I want to hand something out. This represents only a reasonably accurate transmfptlon of ~e Iowa City council'meeting of Febn]a~y 6, 1995. WS020696 February 6, '1995 .'. Council Work SessiOn .- Page 8 wyrick! Arts are integral to our life and-our Community... Kubby/- Thought...possibilities...at Broadway Neighb~rhood .... HiID ftmding;.~. first project...HUD funding .for integrating art.... in a visible ne~gbborhood .... Like us to ex~plore this together as Well as the rest of this...or how-the HUDfunding could fit into this .... Gave this to Steve....actually an 800 number.... Nov/ ~yrick/ Kubby! The point is to get the neighborhood involved in the process oflcreating the piece of art ..... Horow/ Interested...part time coordinator...contact...neighborhood associations. These are viable associations... Wyrick/ Out'part time coordinator has ~ full schedule just to be administering our Arts Center right now .... This would bej a separate and a different pers6n.... project that could be very consuming .... neighborhoods~..organizations .... CHANGE T~E TO REEL 95-22 SIDE 2 As you may see, we were looking down the road ..... some real background in the community has been laid...more knowledge in the community .... having bench projects...sidewalks .... what area groups .really wants to see Throg/ Parking ramp ..... mural .... Wyrick/ ,,,like to have a general forum,,,representative groups,,,,, as the program is in place,,,say here is.what we would need .... have to have somebody Go run it, Kubby/,,,page 5,,,mention of the strategic public art planning in Ames, I would like to get a copy of that, Wyrick/ Could we have that copied,,,,they have a strategic plan for their public art policy and acquisition,,,have a whole purpose and procedure for public art .... Ames .... : Horow/ ~ision 2000 Wyrick/ ..... Could I have that? ThM represen~ onW ,reason.ably accur~e ~anscrtp~on of ~elowe C~tycoun~! mee~ngofFebme,,y6,1995. W8029~96 Februgry 6, 1995 Council.Work.Bession Page 9 Pigott.~ Your budget .... areas...if you bad to get by without .... · Wyrick/' Can't create something out of.... The offic~ space is limited.; :.. we have done it... fund raising from business ..'.individuals...this year we have more... $3800 .is only'a small~ portion of what-we .have raised .... it would be the city's input on that. We do need that...we will have a computer,... Horow/ Thank you very much.· CONVENTION AND VISITORS BUREAU - Wendy Ford Wendy Ford/ Thank you .... LOts of things have changed at the ~ · ;...moving of our offices .... in Coralville .... hired two Part time employees...weekends.,.18. volunteers ..... . New .... statistics ... increase...vis~tor inquiries...lncrease in 'advertising ...paid for by a grant .... ' United States Travel and Tourism... $15,000 grant ..... We took numbers that we do have...numbers pack a punch .... The dollars that would come back into the community would number almost $130,000 and that would be for an advertising expense of less that $4,000 .....Those new dollars into the community....multiply throughout the community ..... Businesses that might be involved in the tourism industry in Iowa City alone .... Tourism industry is very pervasive in this community .... It is here and we really all benefit from a healthy tourism industry..... Promoting tourism in Iowa City is a very pure form of economic development. We ~se our resources to enhance existing businesses and to show off the area to visitors .... booming retirement .... have very limited resources.... One of the reasons we feel...to use the funding we do have...it.does help the dollars that come into the community .... making the best decisions to benefit the community by the expenses we make .... help stimulate the economy... Hotel Motel Tx ..... CVBremain at 25% at least and it is allowed to be used...to bring in ~ew dollars .... nearing my five minute limit. Pigott/ The 25%, what is that dollar figure? Ford/ It is nearly $100,000. Pigott/ What is the amount of money that you are devoting to the Iowa Arts Festival? Ford/ The way that we have-contributed to the Iowa Arts festival financially has been through our grant program...$500 for this coming s~mer's Iowa Festival. T~lsFepresentsonW a reasonably accurate ~anscrfpUon of thelowa Clty coundl meeUng of February6, 1995. W$020696 Februar. y .6, 1995 . Council Wo. rk Session Page 10 Pigott/ Did you contribute t~ the Jazz Festival as well' last year? Ford/ 'They-missed the opportunity' to apply for our grant ..... in the $15,000. grant that I applied for...rolled into that a -$i200 line item for the Jazz Festival and $1,000 for the 'Johnson County Museum'brobhure as well ..... for the last year. Kubby / . Ford/ They were brought in under a larger grant that I applied for. Nov/ Woul~ you explain the new system of awarding grants...? Ford/ Background...Board begin to fell...seeing n, mhers..return on investment .... more efficiently spend those doliars .... Board then made a decision to recommend not to have the grant program.^ ..... come up with a. win win situation...we now have a com~unity funding program....purpose will be to meet the needs of organizations that need.those dollars and also the needs of the com~nunity through %he CVBto market the area for visitors ...criteria will be to. applied for dollars ..... advertising .... outside the Iowa. City area....might be the reason a visitor might'stay over night...longer stay... Ford/ As soon as the Board aco~pt~ the criteria that we have established and the exec~tive community will be going over yet this week.... all past recipients'in the last 7-8 years will be notified of the new criteria and sent the criteria sheet for application of these funds. Pigott/ What are the deadlines? Ford/ Two 6ycles .... June 15 .... six months later...awards would be July'l and January 1..'.. If all the money could be awarded ...what do we do .... details are yet to be worke~ out ...tying with idea for a limit .... 1/10 of the total ....... suggested maximum would be 1/lOth of that...$750....share the wealth of funds available .... Horow/ Some of the previous grants were certainly more than $750. Ford/ Yes...also one way of taking way some of the grant committee responsibility to way this conference against this attraction ...... Setting a finite amount for these groups... would be a nice way to lessen the burden of judging applicants.. Tldsrepres~n~ only ereasonably accurate ~an$cdp~on of'thelowa CIty coun~l meeOng of Februmy6, 1995. WS02069§ February 6, 1995 . Council Work~ Session Page 11 Kubby/ . .... First you s&id CVB had never' given award over $750. Ford/ We. have giVen-the highest award we ever gave Was $1700 .... average amount has been less than $750. Horow/ .... I question whether $750 .is. even worth it for someone to apply. Ford/ ...if.we are.buying advertising, $750 is a good port{on of.an add ..... Since advertising is our focus .... round number'for the area. Nov/ ~azz Festival said. their advert'ising wo~ld not .go far enough Ford/ I don't understand... Horow/ Pigott/ People interested in.performing .... Ford/ ...Mark, he seemed.,.he 'did say....advertising...for Jazz festival has been donate~ ..... must be some' promotio~al expense...if you could show that that expense has been incurred .%~..might be the criteria that we would have to meet.. Horow/ Thanks.. HOUSING COMMISSION - Jim Harris " Jim Harris/ (Can't hear) I wish to explain why this has not gone through the Housing Commission. Talked about it over a two · year period .... I got asked to be chair 'of a one person committee .... talked to Ron before he left...talked.to Life Skills Director .... when I realized you were in process ...... I feel that the Commission has not-'I cantt speak.for them. Has never come up in any formal.votes ..... I will talk about it...matter of the staff that is doing this operation.~.. This is a failure rate that seems to me t~ be not acoeptable...self defeating. Don't see any point...something that should be in their budget .... I don't want to come before you and criticize the city staff. Kubby/ Reason for that return is not always because of city staff...1andlord will not accept .... This represents only a reasonably accurate tmnactlpt~on of the Iowa City council meetlng of Februmy 6, 1995. WS020595 FebruarY 6, 1995. o Councll Work Session Page 12 Harris/ 50% is beyond my credulity ..... I know peopl~ who change thpi~ minds... also people who have particular requirements ...location..-.city staff has said openly to me that they doDtt have time to outreach and to trY to help people find specific kinds of situations .... housing market i such...not easy to find additional landlords to participate in this .program. .... Families are not comfortably accommodated in housing that is student 'occupied..... conflicts there ..... also one other point .... This issue of federal maximum for certificates and i~directly for vouchers, too...actual rent'paid to landlord may or. may not be adequate to meet many of the landlords prices because we have been way lower than what HUDhas been urging us to do ..... u to date the cost of the utilities. .... It.pushes that downward f~rther...if we make this adjustment .... we haventt done that...skating on unrealistic ice. Horow/ Thank you... Baker/ Last month there was some discussion of the Housing staff being reduced in the SUbsidized'Housing Program. Kubby/ We were going to get an update sometime on that. Arkins/ Lo~ally or federally. Baker/ Locally. Atkins/ we have to talk about a whole variety of ~ssues about Assisted'Housing..,. Horow/ Thank you .... move on the Aid to Human Services Agen6ies. This repress.rite only a reasonably accurate transcription of the lows City council meeting of Februby 6,,199G. WSO2069E; · · · February 6, 1995 . Council Work Session Page 13 3. Aid to'Human Services Agencies 95-22 S2 Kubby/ Table of Contents was changed .... in my budget...does give the listing like we got in our packet .... Will we get an insert for our budget at some point? Yucuis/ You want a listing within the non-operational (can't hear)° Arkins/ That can go in the final budget ..... Kubby/ My concern was me having access to this information throughout the year and I usually go to my budget to the Table Of Contents... Arkins/ When we print the final budget we will take care of that. Linda Severson/ From Johnson County Council of Governments .... discuss Aid to Agencies. We Just completed the Joint Funding Request Hearings with Coralville, Iowa City, Johnson County, and UW and we had several council persons participated .... looked at about a 5% increase...requests exceeded available dollars by about 20% ..... of what the city is currently funding ...looked' at about 5% increase ..... Mayors Youth and Rape Victim's Advocacy Program...both requested zero increases. Also...highest percentage increase was EHP which was at 14%...only $750...That is an agency. I want to express some concerns about ..... Since August they have really been bursting at their seams .... run a good program... not much space .... P~gott/ Do they have any plans..capital campaign.'..? Severson/ I have been talking with Pat Jordan, the Director .... encourage her to let us know what they plan on doing so we have an idea.what the plan is..... downfall in current budget lack of financial support from the'religious community .... Her and Board going back to the difference churches and informing them of their original commitment ..... talked about different resources... I have encouraged Pat to define what ~heir next step is-going to be .... they need to let us know what ideas they have .... . they need to address some of those issues. Horow/ Have they had a Board meeting since your discussion about this? Severson/ They had one January 12...I didn't see anything in the actual minutes.... talked about some fund raising.... open house .... talking about .... community theater..., public exposure...need to look at bigger dollars and' where to access Thlsre~resen~ o~y 8re~sonably 8ccufme ~anscrlp~onofthelow8 Clty coun~l mee~ng ofFebmmy6,1995. WS020695 February'6~ 1995 . Council Work Ses'sion ' Page 1~' them'....~. We Just don't belie~e the city can take on any new responsibilities at this time ..... Kubby! interested in why We a~e giving MECAA such a large increase Horow/MECCA .... They are anticipating...cuts, drastic cuts through different sources of fundings...experiencing increases in number of clients. Severson/ They Serve a cllentele that a lot-of other private programs Will not touch .... people. who don't. have...the resources...~ Kubby/ They take people on short notice .... Severson/ Social services agencies are concerned on what' th~ federal government is going to do .... Horow/ Shift in a change with the Iowa Department of. Public Health... Nov/ Pigott/ Throg/ Why the cut in funds? Horow/ They Just are...making cuts...they didn't have a strong answer for that. Severson/ .... st. Lukes has come to done and offering substance abus~ treatment to people who have coverage.... MECCA accepts anyone who wants to make a change in their life.... Kubby/ I would like to hear what the discussion was among the three council members about the Free Med Clinic ..... they serve a large proportion,..Iowa Citians .... basic medical care.... Nov/ We did consider them...more seriously than Youth Homes .... They are talking now about putting in an elevator and they are saying we are not sure We can get CDBG funds because of the church owning the building ...... Lehman/ I understood that the church.-is going to put the elevator in there .... This represents only e reesenably accurate transcription of the Iow;] City cuuncll meeting of February 6, 1995. W8020695 February 6, 199§ . Counci'~ Work Session Page 15 Nov/ Kubby~ .... $~0,000 has to be raised locally. Nov/ I did ask her if anything has changed ..... Hor~w/ Mainly focused on the capital expenditures ..... rather %hah plugging in for ongoing budget position.'... councils experience ... we have resisted taking on new agencies... zero money in terms of their request but we would recommend to council that we would be ready to have a capital .exl~enditure. ..... Kubby/' Pigott/ I would like to see...spent ...for fire works...let's do it for Free Med this year ..... Nov/ I had a long talk with .them...they need to set up a structure .... . as an almost free medical ..... set up a sliding scale... whatever you can afford ..... They are going to urge people to contribute .... Kubby/ Average clinic costs $35 .... Lehman/ How much did we' spend on the lab? Kubby/ The lab was in the kitchen .... Lehman/ I can't believe they do so much with so little.... ubb / Nov/ They did not want to set ~p a sliding fee structure but they did want to urge people to donate something. .... Horow/ I talked withAnnRhodes .... number of UI students...non-U.S. citizens who are student families .... task force on health of students .... Nov/ Ernie and I have a lot of 'statistical information we were given when we were there..~lists ..... get this copied .... Kubby/ I would be interested in giving a small amount of operational funds to Free Medical Clinic while con~inuing to pursue some capital .... This;e~resentson~ are.onabl¥ a¢cur~s~ans~p~o. of ~,1owa Clty coun~l mee~ngofF~§msq~6,1995. WS020695 February 6, 1995 Pigott-/. council Work Bession Page 16 Nov/ $i000 i~ what I would call small' Horow/ ~ake.that out of our ~ontingency...not an ongoing line item. Kubby/ I would 'like us to have Free"~ed Clinic be a Aid to Agency -agency..... important role for Free Med Clinic... Pig~tt/"..oMECAA and this..'.need .... financially difficulty..i. Horow/ Nov/ Hesitancy among the three of us was to recognize that ~his be an ongoing-agency but if there are enough people who want to do.that'I would recommend that we take $1,000 out of what is ~ontingency and make that $4,990 rather than increase the total amount allocated. Horow/ Next year... Nov/ ...Ihm Just saying for today, for the moment. Nov/ If you look at the contingency, $5,990-reduce the contingency to $4,990 and say free Medical Clinic $1,000. Which means that our total 5% increase for the year did not 'change but our allocation to conting~noy did. Leb_man/ Can we tie any strings to the money we give...?' I think there should be a voluntary fee schedule .... no hassle, no nothing...that it be .... they could take in a fair amount of dollars themselves .... Kubby/ Is that changing the sign .... steps...do something in between? Lehman/ We'need to work our way to that point. Nov/ More than one sign is needed .... Kubby/ Boxes.~'..message will change .... Lehman/ Do they have sign that says the average cost of a visit is X number of dollars...? Your donation would be appreciated. TNerepr.esen~only area$onably eccurme ~anscrip~on of ~elowaCitycounctlmee~ng of Febma~y6,1995, WS020695 February 6, 1995 Council Work Session Page 17 Kubby/...it ~ust started... Nov/ A single sign was less obvious than it could have'been .... Kubby/'I thir~k we shouldn't cdnnect $1,000 with where ~hey have signs .... Nov/I am %elling you because you are on'the Board .... .They. need to make it jus~ a bit more obvious ..... I did tell them that .... Horow/ Any other questions...$'1,000 out of oontingency? Baker/ Horow/ W~thout an obligation to continue. Atkins/ .... I want to redo a few 'numbers for you on the general budget'...may influence your decision .... hold it for a couple of minutes .... Kubby~ ...contingency... Severson/ The social service agencies really appreciate the city's support ~hilosophically and financially .... Thank you. orow/ Nov/ I have one more co~ent...request of $20,000 increase for Neighborhood Centers and we are making the assumption...second building...has not yet been built...decided to hold back on that. But if that building is open sometime nextwinter we are going to have to come up with that money ..... Last year we did allocate'some CDBG money to build.a new building...we did say...more people...think somehow where we are going to get the money .... Kubby/ W~ haven't obligated any funds. Nov/ We did. I checked with Marianne and see said from block grant money, they had an allocation C~ANGE TAPE TO REEL 95-22 SIDE They are .about to hire an architec~ and they a~e about to build a building...allocation that has to be spent before June 30. So we just have to keep in mind...we are going to somehow have to find more money for that group. This represents only a reasonably eccurate transcription of the Iowa City council meeting of Febma~/6, 1995.. W$020695 F~brua.ry 6,.1995 . Kubb¥! In~eresting. Horow/ Okay, Steve. Counoil Work Session P~ge 18 This represen~ only a raasonably accurate transcdptlon of the Iowa City council meeting of Febtomy 6, 1995. WS020695 February 6, 1995 . Council Work Session Page 19 4. General Discussion 95-23A S1 Atkins/ Several minor or major items. We received our final taxable values which improves our position and we have devoted most of our time to the revenue side and 'we also made adjustments...minor adjustments...General Fund...the 27th payroll issue is moved off. The computer .... push it off which makes things a little better for us. Let me give you some numbers..We now estimate in the General Fund....our cash position is better than we anticipated...bottom line..FY96... is about $180,000 to the good. Above what this current budget proposal what you have in front of you...that is for Revenues NOV/ This is still projecting..so we are projecting another $180,000. Arkins/ Nov/ What are we projecting for FY95 that we are currently in? Arkins/ It will be down. Our position in 95 will be better than what you see in the books .... improves out position .... Kubby/ Arkins/ That is strictly for budget purposes .... our 95 position is better....still slightly out of balance ..... $180,000...is about 6/10s of 1% ..... wanted to get that number to you. There is a second issue .... related to Aid to Agencies ..... The contingency...has accumulated to about $15,000. For budget purposes, shows about $6,000 .... have in effect the proposals · ..are $9,000 higher than the budget... also have a contingency position of about $15,000 ..... apparently some one times things you are interested in seeing done .... glitchwhen we moved the 27 pay period out... that allows us some time...to accumulate some cash... Our cash position will still .decline... Kubby/ I don't understand that...extra pay period doesn't Just go away. Arkins/ It moves it out to another F¥. It doesn't go away.~..tha~ allows you time .... Making the assumption that we would take the hit on. the reserves art he decline and then spend several years working it back. Instead of taking it in '97, we will move it out to '99 because that is when the year in which it occurs ..... then postpone that a tad bit ..... As a p~rcentage This represents.only a reasonably accurate transcription of the Iowa City council meeting of FebmaT 6, 1996. WS020695 " February 6, 1995 Council Work Session Page 20 of your to=a1 operating budget your reserves are going to continue to decline but not as rapidly. Kubby/ Better to do half of what we need. Atkins! Yeah...F¥9§ is coming in better than we thought...we would take 95, 96, 97, set aside some cash .... llttle reserve...don't have that big dip ..... may -have some general discussions tonight ...The revenue position is $180- to the good for budget purposes ..... we can then give you a much more accurate number .... now you know. Next council meeting...the 8.10, the General Fund .... staffing-I still have a lot of reservations about adding a substantial number of staff ....... Don went through and refined building permits, electrical permits,e very thing .... that is why we can improve the general position of the General Fund .... still stuck with 8.10 times a taxable value we thir~k is going to decline in tP? or at least flat Horow/ Okay folks..anyone discussions...? have any further questions...? Nov/ Horow/ If you do have any specific questions, please get to Steve Kubby/ Don't see a line item for increase funding for CBD and for increase maintenance for increased park land? Arkins/ It is not there. CDB budget is...same as it has been in the pastother than inflationary adjustments and the other...no additional staffing in there .... same with Parks and Recreation. Kubby/ The money for new playground equipment with in the ped mall? Atkins/ The $100,000, that will be CIP .... If you have substantial changes of any kind that are crossing your mind .... I need to know that tonight or tomorrow. Horow/ Question about the fire equipment replacement.°.. Arkins/ I would certainly prefer purchasing rolling stock with cash as opposed to debt ..... Horow/ Explain, on page 48, there is a balance ... Thlerepresen~ only a reasonablyaccumtetranscrlpfion of thelowa Clty coundl mee~ng ~ Febmmy6,1995. W$020695 Febrdary ~, ~995 Council Work Session :' Page 21 Atk~ns/' The% wili be committed because'we have a pump~ that 'is being Spec'd.as we speak.. Horow/ Thai will go down to zero- Atkins/.And I am saying that the future p.~rchases of:equipment will be in.the form of debt. Unless you want to do'something -otherwise, you can set aside.som~ dash .... Horo~/Wh~ have You change you~ position on this as opposed to when you.first started? · . Atkins/ .'.~.prim~rily because of the fiscal condition. It is important that reserves remain at a reasonable good'level...I want the budget to remain comfortabl~ for you.....chance the flood couldn't have been reimbursed .... I am not as concerned- about fire equipment. i...better maintained equipment .... Lehman/ Can We borrow from the reserve? Atkins/.Sure, you can borrow from it and pay yourself back ...o interest...interest accumulates to the landfill a~dnot to the General Fund .... We built the 'Animal Shelter that way .... important thing ~s discipline .... Kubby/ Atkins/ Nov/ Arkins/ We have $130,000 setting aside...that is the current reserve position...that money will go to purchase a new p~mper .... that will go down to zero...when we zero that account out we would buy new equipment by way of debt. I am'hearing you suggest no, let's keep putting money into the reserve .... Nov/ If $137,000 will buy something- Atkins/ It wil.1 not...a big aerial ladder truck,-it' was $430,000 and that was five years ago and we bought that with federal revenue sharing .... . Kubby/ Next time you need one...let's just say 'it is.$500,000 .... if we do it 100% it is going to be ...twice as much ..... It is important to show that ..... that we do set aside reserves ....If we can't do 100...but something. Thlsrepresen~ only areasonably accurate transcrlp~on of thelowa Clty coun~l mee~ng ofFebmmy6, 1995. W$020696 Fe~ruary'6, 1995' Council Work Session Throg! Do you have a figure in mind?. Kubby/ Page 22 Nov/ 50 would give you ten-years to replace $500,000 th%ng. Atkins/ 50-a year at our ihvestment income is going to generate that'S1 million is 7.5-8 years...back into the number... Horow/. NOV/ Atkins/ Better off for the discipline purposes...oommttted $50,000 .... interest will accrue to that account. Kubby/ If we decide to do this, that $50,000 comes' from that $1do,ooo- ' Atkins/ Yes, you got it. Kubby/ Like us to have full discussion ..... I want to have a list of what we talk abofit .... Nov/ While we are talking about reserves, I am uncomfortable about letting the Pure Fund drop quite.as quickly.... Atkins/ It will' get better because we moved that'27th pay period off ;..I want to set aside some.cash along the way .... The FY95 budget we now have six months under our belt. We can take that six months worth of. revenue and expenditure projections a~d we run them out .... that six months worth of experience, those projections translate into improving the positio~ in '96 .°..improve the position in '97 a tad bit assuming the same general discipline .... This.S180,000 a year times three, take that number ..... As the numbers get bigger- Nov/ If. we said that our basic $100,000.d0es not decrease out tax bill this year,' if we kept it sgeady and put that extra fmw cents in the Pure Fund, wouldn't we be better off? Atkins/ Look in your budget, your tax rate goes up about 1/2 of 1% in this budget .... I don't know what the $100,000 house is going to assess out for anybody. .... value is going to change. Then we don't know next year what they are going to do to us on the roll back ..... importance of where' your reserve position comes in ..... . This represents only ~ re~son~ly accurate tr~nsc~ptlon of the Iowa City council meeting of February 6, 1995. W$020696 Febru~r~ 6, '1995 . Council Work Session P~qe 23 Nov/ SO.you don't Want to add a few cents. to the- Atkins/ I'don't think it is necessary'. .... Already at the $8.10... change employee benefits .... Kubby/ Can we add to that list,. $1000 Free Med Clinic, .so we see..~it up there as something we have talked about. Throg/ ...are we taking into account suggestions that we heard tonight...? Kubby/ Interes~ing to say what i~ it we would like to dQ...list them.all .... start Xing from our list .... high priority things we would like to add to this 'budget. Horow/. I would have to keep the 5180,000 over a three'year period of time... Throg/ Ask aim Harris a question..'.you gave us a memo a couple of w~eks ago;..suggested that we contribute something like $40,000 a year to Life Skills or at least $40,000 for one year. Jim Harris/ I was proposing .... $35,000 allocation to purchase services on an annual basis from Life Skills Go assist persons to whom awards have been made for certificates and vouchers to find housing in our market~ They have been doing that on half of' that amount but the problem is those services are not adequate quantitatively...still having this same problem .... Kubby/' ...my memo,. point #2, last sentenceo..Via CDBG moneys...2 Throg/ What would be a good argument doing what Jim is suggesting? Horow/ Because there is not enough affordable housing in the city to even h~ve them find it. Arkins/ Do you want policy or financial...financially that is a commitment against the General. Fund .... and it is an ongoing commitment...does come out of the General Fund .... Kubby/ Hard' for me to think about this without having the discussion about the Public Housing Authority in general... Arkins/ That is very important. Kubby/ Thlsrepresentsen;¥ .reeson~l¥~ccurate ~enscdp~on of ~elowa Clty coun~l mee~ng ofFebnm~y6,1995. W$020695 February 6, t995 . . Council Work Session Page 24 Arkins/ Memo has been prepared. It is on its way-to you. Nov/ I will certainly want to read the memo and reserve decisions until we have read it ..... appears to me that we could assign 'that to' the Housing Department...write it in to the Job description.... Kubby/ ...no money for more staff .... Nov/ I am taking about the philosophy. That this ought to. be sohething that the housing departmeht does ..... Kubby/ Ho~ow/ Other wish lists? Atkins/ Just write life skills up there. Kubby/ ...revenue generator .... never directed staff to do it ...idea of Management Labor Council talking about cost containment .... Atkins/ Cost reducer... Kubby/ I would like to direct our staff to set up a meeting of the Management Labor Council to begin to discuss these issues. Horow/ Atkins/ We have no trouble doing that. Kubby/ Horow/ Kubby/ Just like we have a letter of intent..to talk about day care issues ...It is a way of management and employees to get together to work on an issue that is above and beyond the specifics..... Horow/ Pigott/ Kubby/ ...how can we have less expenditures within those rules? Horow/ Any comments about it? Thlsre~eson~only s reasona~ accurate ~nscrlp~on of ~elowa CiH coun~lmee~ng ofFebru.~/6,1995. W8020695 February 6, 1995 . Council Work Session Page 25 Nov/ Kubby/ It doesn't give you any more money to spend. It reduces your Costs if there are successful ideas. Nov/ Kubby/ Other increasing cost could be mitigated .... may mean we might not have to increase the employee benefit levy as much or as-soon ..... still a savings to tax payers. Horow/ Certainly worth looking at .... Kubby/ What I am hoping for is just some ideas...that could reduce costs to the city .... Throg/ Would it be worth discussing each of the suggestions that were made tonight. For example, from the Historical Museum Atkins/ I need about ten mihutes before you wrap up .... Throg/ Just to talk about .... Arkins/ We have $2,300 budgeted. They asked for $6,000. Nov/ Seems to me a little increase is not unheard of .... Horow/ If we increase their budget 5% .... $2,415 .... Atkins/ It has 5% in it...she had $2,200 last year $2,300 in ..... General Fund .... and we put aorow/ I would like to ask..CVB .... Throg/ Did we settle that?. Horow/ No, we just put it do~al on the wish list .... Throg/ I thought we were going to talk it through .... Horow/ We haven't settled on any other numbers. I am interested in the amount in the past that we have given to CVB.... whether there is.some way of allocating that increase to those groups that are not longer r~ceiving ~unds from CVB. Pigott/ Is there any way we can estimate what that is? Thfsrepresen~ only ereasondzilfeCcur~te Uans~lp~on of ~elowa Clty coundl mee~ngof February6,1996. WS020696 February 6, 1995 Council Work Session Page 26 Atkins/ Sure...have history that was prepared. In FY84 we had a 5% tax,.it generated $100,000 and the CVB got $24,700. FY90 was 5% tax .... it generated $222,000, CVB got $55,000. In FY93, part of the year at 5% and little bit of the year at 7% andlt generated $306,000, CVB got $76,000. In FY94, $427,000 and they will get $106,000. They get 25%. If you recall, with passage of the 7%, you changed it slightly and CVB25%, Police 50%, Mercer 15%, park land remaining 10% which was split 7% and 3% .... Kubby/ So we had asked about .... how long are we obligated? Atkins/ ...you passed a resolution...matter of policy if you would ever choose to change that .... Just so you know, we are running this year, $245,000 should end up in the $490,000 range or about 5% ahead total revenue for FY we are currently in.... Arkins/ Mean another $15,000 to CVB .... $120,000 -$121,000.... How you set it up is, as I understand it, your call. Lehman/ Bottom line is return on your investment .... Kubby! Many of these things .... are in those rolled over dollars .... interesting to think about taking some money traditionally going in that direction and giving it to some of the festivals that specifically target activity in Iowa City...target some of that money to our =ommunity .... Nov/ What are you thinking'about...? Kubby/...interested in giving the Jazz Fest some money, giving them $2,000 is not going to be very helpful .... $2,000 goes a lot further to the Arts Reach Program..... rather say what is it we would like to give...how that that affect the bigger figure ... Rather go intowhat do we want to fund for Iowa City .... and at what level and see what that does to the CVB funding Lehman/ Wouldn't it be better for us to indicate our interest in certain events .... and specifically'ask the CVB to address these...? If we think these things are important and we like to see them funded, isn't the CVB the best place to do it? Give them some direction as to what we would like to see. Horow/ Thls represents only a reasonably eccurate tran$c~lpUon of the Iowa City council meednil of February 6, 1995. W$020606 February 6, 199~ . Council Work Session Page 27 Lehman/ Nov/ They have.sort of said they don't want to do that.' Baker/ Pigott/ Not Just for advertising but for artist fees .... The Jazz Festival occurs at the same time as the IowaArts festival...I know they are looking for...dire circumstances... I would like t~ see us devote some money to those two...I think they really do bring in people in the. summer time .... Horow/ Museum..civil war enactment .... In terms of the overall county and the region, Historic Museum makes a good case .... Pigott/ We ought to think about setting some money aside...money from Hotel. Motel tax .... Baker/ Horow/ ...aid to the arts .... Baker/ I would like us to think about serious reconsideration of that formulate .... as the Arts festival and Jazz Festival as the primary .... I haven't thought it through. 1% is not enough. Atkins/ Each 1% is $4,000 ..... Nov/ .... Arkins/ $5,000 is one percent. Pigott/ Nov/ This is a elastic tax ..... Horow/ Nov/ If they gave 10 awards .... They haven't started yet and they don't know. Horow/ 1% isn't going to help us.... Atkins/ I did find it kind of interesting on the Jazz Festival.... Mark was saying the Chamber abandoned him, University abandoned him, City of Coralville abandoned him. Everyone is abandoning this program ~hat we all think a lot o~.,one of my represents only oreasonablyaccurate?enscrlp~onof ~elowa Clty coun~l mestht9ofFebmmy6,1995. W8020696 Februar.y 6, 1995 Council Work Session Page 28 concerns .... they are going to come right back to you all to fund these things .... Not saying they are not good programs but you end up being the last resort. Nov/ Throg/.Why don't 'we offer to provide some funds to both and make it in the foz~n of a challenge grant..? They have to match it in order to get it ..... Pigott/ ...Also think this money, Hotel Motel Tax, is not money badly spent in that area .... serves similar purposes of CVB .... Kubby/ Nov/ We had a written request some time ago .... Throg/ So we just talk about the Jazz Festival Kubby/ Or the Arts Reach Program. Horow/ I am concerned about that about taking on another .... Kubby/ I am asking us to think about it .... may not be wise to do it all if we don't want to think about...$10.00 an hour 1/4 time Job .... Nov/ We have turned down that $10.00 an hour type of job for the -Senior Center...all kinds of other places that we decided not to spend the money... Kubby/ Lehman/ I also think if we seriously consider the ~azz Festival, we are going to have a tough time explaining why we don't add someone at the Senior Center .... water rates going up .... If it were spent through the CVB .... viewed totally different... Pigott/ .... matter of reality .... Kubby/ Lehman/ One is a direct subsidy by the 'city to Mark Ginsberg and the Jazz'Festival....CVB has a budget .... Kubby/ Give message that we want some Iowa City events funded through the C~...high value for us ..... This represents only a reasonably aoourato t~an$cdption of the Iowa City council meeting of Fabrua~/6, 1995. W8020695 February 6, 1995 . . Council Work Session Page 29 Pigott/ Allocate some of the money with those conditions .... Jazz Festiyal and Iowa Arts Festival ..... CHANGE TAPE TO REEL 95-23A SIDE 2 Atkins/ You have taken away choice. Nov/ Difficult thing to do...Board that has set the policies ...ability to lobby board but I don't think you can give straight direction ..... This is not direction .... I was not promising her any money .... Horow/ Any other wish list...? Kubby/ Senior Center... With the position of the Communication Specialist .... kind ..... they are talking about .... don't think we need someone at a paid level ...... Horow/ In terms of T.V. Specialist...go to companies in that arena and ask for contributions... Nov/ Go back to business of Senior Center Post...does the city print that? Atkins~ I don't think so...I will check tomorrow. Nov/ Let's check on who prin~s it and what would they charge to do they lay out as well ..... Kubby~ ...don't think we need to pay someone $3o,000 a year for those kinds of clerical... Lehman/ More and.more programs....at some point we probably can't afford more programs....I don't think we can constantly add .... We all live in a real world...only fair to the city to contribute so much. Horow/ Article in Gazette about North Liberty to begin some of these programs...decentralization... keeps people closer to where they live .... Nov/ Is also a small protest...don't need to add more programs .... don't need to add more staff .... my tax money so go elsewhere .... Kubby/ Thlsrepresen~on~ a reason~iyaccurate ~anscrlp~on of thelowa ~tycoun~! me~ngofFebmar~6,1995. W$020696 February 6, 1995 . Council Work Session Page 30 Lehman{ Have to look at this... Throg/ Frieda used the phrase...want and need .... a lot that I want and need. Kubby/ I am interested in maybe a 1/4 time position specifically fo~ the Senior Post ..... and not at $30,000 a year for a layout person .... Nov/ I would be interested in contracting out ..... Kubby/ So there would still be volunteers involved .... I think volunteers need to be involved in that process ..... Nov/ Writing articles .... layout can be done by a professional and maybe it could cost less .... Horow/ My u~derstanding is this position is for marketing .... Kubby/ I was suggesting 1/4 person doing what Susan is doing now .... We don't need to be paying a volunteer specialist to do that kind of stuff and can do it more cheaply than $30,000 a year. Horow/. Question whether we want to get into another staff plus benefits...? Baker/ I don't want to support any additional staff at any percentage... Nov/ I have not heard a convincing argument for more staff ..... contract out to do Just the layout. Kubby/ Are there three people who have said...no more staff than what has been suggested...cuts out a lot of discussion? Pigott/ Too broad .... Lehman/ Probably couldn't support more staff...wouldn't want to say that for sure .... Senior Center..part time .... Throg/ .... Arts Reach...asking from 1/4 time person. Atkins/ They.are asking for $16,400 .... Throg/ I like the concept (Arts Reach)....encourage them to rethink it ..... propose some dollars...use some city money to use as Thisrepresents only areasonably accurate ~anscdp~on of thelowa Clty coun~l meaUng ofFabman/6.1995. WS020695 February 6, 1995 council Work Session Page 31 seed money... Kubby/ And to look into the HUD connection .... Horow/ I would rather do it that way as a match... Pigott/ Nov/ Funding $16,000 a year without funding the Senior Center or the Library...it Just isn't going to happen. Throg/ ..... Horow/ If I am going to go $4,000 I would rather go that'into the Historical Society .... In te~ms of public art...prefer ~eighborhood assooiation...come up with ideas .... grassroots .... but without the trappings .... Kubby/ Who is going to get it together .... our consultant? Nov/ Kubby/'Discussion of Free Med Cl~nic...priorities in the community ..... our community needs the Free Med Clinic .... go further at the Free Med Clinic...$4,000 would do a tremendous amount .... Lehman/ Jazz Festival..successful ...from folks who tend to profit · .. Museum ,Arts, Jazz...have problem justifying any of those over another person at the Senior Center .... Feels what I perceive to he a greater public need than museum, arts, and jazz. Kubby/ Hotel Motel Tax money in doing that. But you be willing to take money from CVB and put it into. the Senior Center...the pot of money from which it comes can make a difference to your rationale. Leb~nan/ Kubby/ Horow/ Bring us back to the Senior Center, I don't see four votes here for staff- Pigott/ I'would be interested- Horow/ With the suggestion that we contract out or they seek to Thlsrepresen~ on~ er~$on~lya~ur~e ~an$crlp~onof ~eloweCItycoun~lmee~ngofF~mary6,1996. W$020696 February 6, i995 council Work Session Page 32 contrack out... Throg/ I like Karen's caveat. Kubby/ As long as it doesn't interfere with participating in having ownership the Post. volunteers Arkins/ .... .regarding cVB. Remember you are taking that same fixed dollar amount and just kind of moving it around .... doesn't have direct budget .... Horow/ Just accomplished one thing .... Nov/ I thinkyou have to add Neighborhood Centers .... they are going to come back and ask for more money when they have two sites .... Baker/ Nov/ One of the things we should think about when we are talking abgut.this 180,000. Throg/ What kind of staffing level is involved? Kubby/ Nine. Nov/ This. is not Iowa City alone. They have more than us as a funding source...request from us was $20,000 over last year Kubby/ Nine for Pheasant Ridge...upon completion .... Atkins/ You don't have to finish your list tonight...tomorrow you are less rushed. Baker/ ...my suggestion .... why not take the $180,000 and say half of it is going to reserve and ...set aside $90,000 to begin with...something will crop up...set aside half of it.... at least set aside 50%? Kubby/ We have a reserve and we ha~e a contingency and they are two different things. When there are e~ergencies we take out of contingencies and not out of the reserves .... Atkins/ The contingency account runs about $250,000 a year for emergency...reserves is usually big time. You could boost our contingency. This represents only a reasonably acCurate t~enscrlptlon of the Iowa City council meeting of February 6, 1995. WS020595 February 6, 1995 Council Work Session Page 33 Baker/ Kubby/ ...put it in the reserve... Horow/ Baker/ I didn't have anybody agree. Morow/ o... flood mitigation up and down the Mississippi... in~erJurisdictional cooperation .... Kubby/ Water shed management. I have one other employee I want to throw-out...Traffic engineer ..... Atkin~/ Traffic Engineering is financed by Road Use Tax.' Kubby/ I am not saying fire fighters ....... more traffic...needing services from Traffic. Nov/ I think we need to somehow overlap this with our transportation planning. I don't thinkTraffic Engineering is isolated by itself .... Arkins/ The transportation Planning and Traffic Engineering grows fuzzier all the time...different set of demands... did transfer T~ansportation Planning to Road Use Tax .... Sooner or later we are going to have to write some kind of policy position for you .... Nov/ Rather have it sooner...we need to overlap, interlook..~ Pigott/ I want to think about it. Throg/ I feel no strong sense of enthusiasm for it. Atkins/ Two different bodies of knowledge... Lehman/ Arkins/ Traffic Engineering...they did request it. Horow/ Kubby/ Soratch that one off the list. Throg/ Looking at Senior Center and I thought we had scratched that one off .... This represants only s reasonably accurate tmnscrlp~on of the Iowa City council meeting of Fab~um¥ 6, 1~96. W8020696 February 6, 1995 Coth~cil Work 'Session Page 34 Nov/ Except that we left the possibility of 1/4/ time and contracting out the layout. So it still not quite decided. Horow/ We left it for contracting out the equivalent of what a 1/4 would do. Nov/ I thought that we might still get back- Yucuis/ We will still get tomorrow on what we are doing...and who is doing what? I think Document Services does some of that. Kubby/ I assume we are going to get back to the Jazz Fest, Historical Society. CVB discussion tomorrow night. Horow/ Right. Arkins/ We have..'.. a memo for you about water and waste water projects. All of that stuff and it has come together pretty well. Two things: 1s We have not finalized the p.h., public discussion-all of that ...we will have that for you. Get the memo out to you and then we will do a separate mailer .... more detail to that 2- One piece of the memo that is missing and that is financing..number of ideas .... Most of it involves Just serious number crunching for you .... found that there were certain things that I think you need to know .... proposals over simplified .... and I would like just a nod of the head from you...I can't make any financial assumptions unless I have some idea of a realistic time table in the completion of the p9oject .... particularly pay as you go ..... If we are going to stretch the thing out, I need a time frame. 25 years I don't think is ever going to make it...I have to compress that...I thought ten years... Nov/ I thought five years. Atkins/ If you want us to generate $90 million in five years, you are going to blow the top out of rates .... Kubby/ May be that we do thesewer plant differently than the water plant .... Arkins/ I am going to make certain assumptions .... going to have the build the treatment plant some day .... I Just want you to understand that when we project out these costs ..... ... construction ...inflation adjusted... any kind of borrowing that might occur... going to have to do some borrowing. .... Are we okay on that. I am going to have to shorten the time This represent8 only e rnosonably accurate transcdptl~n of the Iowa Clty council meeting of Februo~y 6, 1996. W.SO2069B February 6, 1995 council'Work Session Page 35 frame up. I am going to have to ...which you.may not agree with .... give you to get the debate cooking. make certain assumptions Got to have something to Kubby/ Could we look at some options...? Atkins/ ¥es...Point was that a borrowing of this size.~.not going to hold feds off for 30 years .... I Just wanted to make sure that we were all okay on that .... Gee, you will just raise the rates, set some money aside, do a little piece at a time-That Just simply won't work. Nov/ When I heard 25 years .... sell bond which will repay over 25 years~. Atkins/ Agree...one of the. proposals was pay as you 'go...I just wanted to have some sort of an understanding that this is not going to come together nice and quick and easy as some folks Would think. Lehman/ ...Last proposal .... Arkins/ Keep in mind is one of %he things that we tried to answer for you...negotiate a new and more flexible schedule with the DNR .... but you did not want the standards lessene4 ..... If youprotract this, you have lessened the standards because you are in affect continuing to pollute...sewer .... That you are goingto have to make trade offs and it is difficult to give you hard and fast answers. We have a memo for you on break point chlorination...on Silurian Wells...a11 built into this thing. Throg/ .... Water...how I react will depend the total cost of the water system that is being proposed.... suggestions...were ones...appeared to have potential to lower the cost of the system .... would affect my reaction .... Arkins/ One of the things that we have done...if we do more alluvial. wells, shallower, higher quality water...kind of thing we are trying to do those kinds of things for you...not something that is easy to write down in a memo...Concerned about the financing .... Financing, regardless of the plan you make...basic principles of financing will not change. Horow/ When do you want us to tackle this, Steve? Arkins/ I am going to get the memo to you shortly .... This represents only a re~onably 8ccurate trunscrlpt]on of tho Iowd City council mestlng of February 6, 1995. W$020699 February 6, 1995 · . Council Work Session Pag&'36 Horow/ Atkins/ ~y understanding is.you want to get the public meeting, p.h thing behind you before you do it. Kubby/ If our self imposed goal is the end of March, my inclination is to have it in time so we can hear the feedback.... Arkins/ Horow/ Kubby/ Arkins! Financing was the import~nt thing and I am okay now. You are allowing my, even if I impose a time frame on it, it will be reasonable. The 25 years is out of the question. Lehman/ Atkins! I had to make certain assumptions .... I have one had out for you .... Community Polic~ng...~.cartoon .... Horow/ Thursday at 1:30; Senior Center reception for June Braverman. Karr/ Any absencee coming up in the summer months..let me know... Horow/ Need to look at your summer schedule .... Kubby/ In terms of March .... Karr/ When you reschedule a meeting, i.e. 13th/14th, you go back on schedule. So therefore it would be the 6th/7th and 27th/28th. Horow/ April is 10th/llth and 24/25. Karr/ Horow/ May, 8th/9th. Can you get your summer schedule to Marian, please. Adjourn: 9:30 PM. This represents only a roasonabiy accurate trsnscrlptlon of the Iowa City council meeting of Fabma~/6, 1995. WS020695