Loading...
HomeMy WebLinkAbout1995-02-07 TranscriptionFebruary 7,1995 . Council Work Session Page I February 7, 1995 . Council Work Session 6=30 PM Council: Horow, Kubby, Lehman, Nov, Pigott, Throg. Absent: Baker. staff: Atkins, Helling, Karr, ¥ucuis, Winklehake, O'Malley. Tapes: 95-23B, Side 2; 95-24, all; 95-25 Side i General Discussion 95-23B, S2 Arkins/ First item we have is the Police funding...you have a memo we passed out to you last night...a couple of hand outs .... Iowa Arts Festival....Wendy Ford showad up...handout for you .... other one is Library .... Throg/ All that new money .... Brought R. J. along to respond to your questions about...call today from the League and they have asked ms to testify before the legislature on the 16th concerning M & E .... receive your approval.... Throg/ Go for it .... Kubby/ ...great to present to them...when M & E went to 30% .... to show that we didn't make that money back up. Atkins/ We will prepare that...League wants 2-3 presenters .... It's the night of the 16th. Throg/ This represents only a reasonably accurate transcription of the Iowa City council meet[ng of February 7, 199~. WS020796 February 7,1995 . Council Work Session Page 2 Police Staffin~ 95-23B. S2 Atkins/ ..... I would just as soon bring R. J. to the microphone ...ask him questions about Community Policing...House Judiciary Committee has taken out the Police Officers for the Crime Bill as well as a n,mher of other elements...proposing a block grant of moneys...I have no idea where that is going... who knows .... Democrats are really ticked off at the Republicans .... Throg/ Does that have to go to the Senate? Atkins/ Yes it does, Jim... Throg/ How long does it take once it gets to the Senate? Pigott/ It is budget...maybe it will take June, July .... going into end of s~er. Horow/ R. J. I was interested in the narcotics officer that we already have under a grant ..... Winklehake/ There are two. One in Narcotics and one in Traffic. Horow/ Those will also have to be picked up in 19967 Winklehake/ W~nen we first started with the narcotics officer, this is the fourth year of funding .... we didn'tknow how long they would fund them .... ongoing..they have changed that to leave it ongoing .... as long as the task force is in place, the officers that are fu3~ded by that ...likelihood is pretty good that that will continue on ...... Very strong likelihood that will continue that source of funding. Kubby/ When you calculated the (can't hear) does that include the CSOs take or just sworn officers? Winklehake/ The calculation for the calls we were not able to take those out by times...that is everything...average...is 45 minutes as a general rule .... I did another study.... in 1991 averaging 40 minutes a call. Throg/ R. J., I appreciated the data that you gave us...last ten years a 9% increase in police staff .... have had a 35-37% increase in workload. Most curious was the cartoon you gave us ..... led me to want to ask you...second page...community policing starts with the community... and says many neighborhoods are caught in a downward cycle and that right This represents only a reasonably accurate transcription of the Iowa City council mestlng of Febtomy 7, 1996. WS020796 February 7,1995 Council Work Session Page 3 hand side say first' fear keeps residents of the street and Second, neighborhood conditions worsen, third fear and isolation increase. That is clearly true with regards to large urban neighborhoods. What I am wondering about is Iowa City...how many parts of Iowa City...best fit the characterization of being on the verge of a downward cycle .... focused on neighborhoods at risk .... Wonder whether we can identify those specific neighborhoods and dete~ine-how many police officers are warranted to aid those particular neighborhoods .... Winklehake/ As far as areas in Iowa City, I would be very hesitant to say we have areas that are caught in this kind of a spiral. I don't think that is a case .... example of what community policing can do .... as far as the things with community policing .... area that we had walking patrols in last year...gave you some- data on that .... the significant difference...in perception of people that lived in that n~ighborhood .... However the types of crime that we actually saw wasn't that great of a decrease in that...as far as Iowa City, I would view community policing as a way of getting into the preventive mode...delivery of services .... Throg/ I'1ook for community groups or neighborhood associations .... indicated support for it .... we have gotten at least one letter .... surely there is support...with regard to d.t...are there others...? where we have received clear signals .... along the lines of support for this community policing concept...? Winklehake/ We have not gone'out and received any support for this concept .... don't know if we can deliver it .... one area~..area that we talked about last year...idea of community poli¢ing...put officers in there...three officers that would work flexible hours .... officers there...handle a majority of 'calls in the area...majority of time you are going to have one of. three officers showing up there...get to know who you are...have to deal with those problems .... If I am going to be there all the time..interest in solving the problem.... deal with little things that are happening in your community.... right now...four different beats...looking at three officers down there with bikes....d.t. runs from Kirkwood to Church .... Johnson street..odeal with concerns of that area ... officers in a neighborhood..ofor community policing to work you gave to have time to allow the officer the opportunity to interact with that community. And we had hoped ...free up some time...if we were to do this in every area of the community This represents only 8 reasonably 8c~rate transcription of the Iowa City council meeting of Febtum¥ 7, 199~. W$020795 February 7,1995 . council Work Session Page 4 ...need more people than we are talking about now ...hoping.to create the interests...set up a new way of handling. calls ~ ..... 'd.t. is important part of this whole scenario .... we will fPee up ~ome time ..... still have to have is the ability to respond to these services.- When I get' a call...serious ac~ident...can't put it off until 5 o'clock ...,isome.things that you can come in...mind set .... some of them simply don't matter ..... Pigott/.IS a difference...I nee~ someone there now. Winklehake/ What is the officer going to do...may be bette~ off getting the transportation needs taken care of..~. officer... meet them later in the -day .... - The only difference...enter %nto the computer ..... Kubby/ Winklehake/ If you want someone in an area 24 hours a day, ~ou have to look at five. Kubby/ I ~umassuming that we' would ~eed that kind of coverage...in d.t...what is the least. amount of people. to make it a worthwhile start. Winkle~ake/ .;...looking fo~ three people in a beat .... one days, one evenings and one relief..ohave to cover .... the idea...three people working days and evenings and late night watch has to cover the late Dight. Ideally we would have at 1 e a s t 'f ire pe op 1 e- in. e a people. 0..overlap...boundaries .... almost every beat'will be in the d.t. area somet-ime .... looking at whole thing .... Horow/ As this philosophy ~s put into practice .... are you able to use the existing number of support personnel ...records ..... clerical...how do you support the increased beat numbers in oo~nnunity policing ..... Winklehake/ ...same...depends on the processing of calls.... dispatch center operating with part time.... training...'. can't tell you how many additional calls... we would be requesting probably in the future additional personnel depending on the workload..... trying to keep that at 48 hours .... football weekend...liable not to have report filed until Wednesday... Horow/ ...possibly prevent more major situations... ¥hlerepresentsonlyareasonablyaccurate ~anscr~on of thelo~a CIty coun~l mee~ngofFebmmy7,1995. WS020795 February 7,1995 . Council Work Session Page 5 Winklehake! I would like to think that a lot of things that they are going to be doing will prevent...able to take action fairly quickly... still should be documenting what you have done.... Kubby/ Attitude thing as well as the statistical i~formation is crucial. Horow/. Winklehake/ ...started a.... taking every 100 call...send a-survey · ...provideus with some...surve¥ that we are doing to see how we are doing and what areas could we improve .... I wou~d think we will get different response .... Pigott/ You have describe the logistical...in community policing... visi~n...one of the sentences says...time...opportunity to become involve in the neighborhood .... questions in regards to addressing the concerns of the citizens .... One of the great appeals to community policing...police forces can be a group which can infringe our civil liberties...allowing citizen to essential direct and help decide how policing...do police officers now go to neighborhood association meetings .... Winklehake/ Very few...crime Prevention officer...like to be able to do...have an officer,'one or two of them...send supervisors ...have them attend these things... overtime.... FOr' being able.tO do that....always try to do...allow them t~ do it...% luxury of time to be able to do that .... the way we envision doing this with our three people is we know when these meetings are going to take place...between those three, one of them. is going to be there .... One of the problems is finding out how'to integrate everybody into this kind of a concept.... if we are euccessful...take training .... also some meetings within the neighborhood....calls...appointments .... Pigott/ ...One of the questions...what sort of mechanisms will we build.into such a process if we do community policing which will allow those concerns of' residents...? may involve dramatic shifts in the way policing is done in neighborhoods · .o. allow for community suggestions or concerns to he incorporated .... ubby/ Horow~ Question...how you see the number of officers that we can support ~t the end of the grant...? ?hlsrepfesento only a reaso.ably accurate ~nsc~tp~on of ~elowa Clty c~Jn~l mee~ng of Febma~y7,1596. WS020795 Februar~ 7,1995 . . Council Work Session Pag9 6 Kubby/ Question for us .... Horow/ My question...buslnes's about legislation...funds'might not Well be there. Atkin~/ I think there is that possibility ..... indicators ~re if we commit to grant...that is a 'commitment on part of federal government '...they have to take that into account..~ contractually obligated to us .... Throg/ Recapitulate what you told us a couple of weeks ago' with regard to the options we have for financing these officers or phasing them out... Nov/ ...can you tell us whether or not we are allowed to hire fewer than.eight...? Winklehake/ 1-Federal government is very anxious to get these people on the street..Other one...this scenario... hire all eight of them, I couldn't .... 'Can't get into the .training academy until September ..... less spots avai~able there...th~y -said if you hire two .... hire two more...each person that lS hired, their 36 months start when you hire the person .... 'earliest that we could hire anybody would be end of August · ..realistically, Septe~ber '96. The Justice Department. said that was okay. One thing.... I would not say we don't want the eigh$ .... .we have the option ..... Lehman/ R. J., if we decided that we want the eight .... going to be a'period of say three years before we can get them all hired° Is there a point during the three'years...really don't think we need ~ny more Winklehake/..... I am not aware of. anybody ever being .... Atkins/ '....No relevance between one or the other ...... Horow/ I had grant~ in the schools .... Kubby/ I wou~d like us to think about up front about how many do we want at the end of three years .... to support .... need to review it every year. Lehman/ It might be possible to have all of these folks at the end of three years .... Because of the increased demands on these folks .... case for adding more people .... Thlsre~esent$ only oreasonably 8ccur~o ~an$crlpfion of thelowa Clty coundl mea~ng of Febmaq, 7,1996. WS020756 February 7,1995 . . CouncilWork Session Page 7 Winklehake/ L~st conversation I had-with the Justice Department, they indicated because of the delay in hiring that they are aware of that ..... That herson told me there is additional funding''awailable to make up that difference .... would be available .... Horow/ Let's look at the support funding. Atkins/ There were a combination of factors...8 officers , annual cost is' approximately $400,000. We have available to us a three year grant of approximately $1 million. At the end of the three year grant it is our obligation to decide what you want to do with the officers that you have hired .... I explained to you it would take about $.27 in le%-~ to finance the $400,000 and that we could....choose to le%7 the Tort LSability for our insurance program in amount of $.27 and thereby free up $400,000 within your General Fund-le%-y. You also have the ability to levy $.27 as part as'an emergency .... not thrilled about that .... up to $.27 .... I also pointed out to you. l.annuat turnover of one position per year within the Police...in year 1999 six individuals eligible for retirement ...Three of those for sure are likely to retire..i.flexibility we felt we could finance ..... Kubby/ Atkins/ Nov/ If there are five opening .... three people retire... Atkins/ ~emember, the ultimate goal is to increase the complimeht of the department..... As far as the concept of how many, we have authorization f~om the federal government of eight. We also enjoy the benefit of having 100% grant .... We still haven't figured out how we lucked out on that.... As an option..rhave five posi%ions in the academy scheduled for September .... Federal government .... demonstrates ~ur commitment to the g~ant and thereby eight officers .... as a matter of policy .... sign the grant and with a policy position '-that five in the number that you are choosing to pursue .... policy would carry over from council to council... Nov/ Changes .in numbers .... Atkins~ Five was ...because we could get the five in the academy right away. Practical sort of decision... This represents .only a reasonably accurate tran$czlptlon of the Iowa City council meattng of FebruMy 7, 1995. WS020795 February 7,I9~§-. . Council Work Session Page 8 Kubby/ Why didn't we talk about these numbere...before we sent the grant in...? Atkins! Grant went in back in '93 .... we had eight in th6re .... we never· thought in our wildest dreams that we would ever get it .... Horow/ My question is if 'we do less than eight, is the graht r~duced proportionally? Atkins/ I suspect so. Throg/"Is anybody opposed to the idea of hiring some additional staff? (No). If no one is, should we think in t~rms of clusters of three.~..at least a cluster of three to serve a particular neighborhood...steps that we can talk through? Kubby/ Think about it...how many additional officers would we want to have...? I don't know if I have an answer for myself of what that number would be at the end of three years .... Horow/ I d6n't have that much of a problem...three years..oShOuld be able to see either a continuation...I don't have training in policing in terms of what needs to be do~e .... I am certainly at two (clusters). Lehman/' Have 6o rely on our Police Chief...1ook at increase of calls.... rely a great deal on the folks doing it .... Kubby/ Is there any way .... police calls that happen...fire and police ...Is there anyway to use some of these grant funds for preventative for fire fighters? Atkins/ No,... Kubby/...we have had advice about our fire fighting. Lehman/- Have you recommended more fire fighters? Arkins/ No, I'don't question our fire fighter Capability..My question to you...potential for emergency services district .... Our primary response within our Fire Service is EMS .... Lehman/ Atkins/ I am recommending this grant...that we do something'with it. Tblsrepresen~only~reason~ accurate~sc~p~;nof~elowaClW coundl mes~ngofF~mmy~,1995 WS020795 February 7,1995 . . . Council Work Session Page 9 Throg/ Are you recommending a particular number? Atkins/:I thought about the cluster little .... whether we could' get want to do community policing idea also...the five was a six...could clearly.,.if we CHANGE TAPE TO REEL 95-24 SIDE i Atkins/.R.J. did ask for the eight in the grant plus one other .... Nov/ We ought to take the five..openings in the academy.... We may -or may not go beyond that....openings are there now..... Lehman/'I tend' to agree with that .... taking the advantage of the opportunity... Nov/ Nov/ .If we had three for a neighborhood over here...two for d.t....supplement the d.t. Pigott/ I really...change of philosophy in policing...complete change .... how do you get involve in the neighborhood .... teevaluation of the police force...'. the way we are doing it is backwards ..... not to determine what is the best way we police our community...that is what we should be thinking about ..... How do we want our security concerns in Iowa City covered .... How do we want our PoIice force to respond...what does that mean...unrealistic ...that is the way we should proceed .... Horow/ ....while you have got the opportunity to initiate the community policing. Pigott/ Lehman/ In the process of writing this up long before the grant ever went thm. ough. ' Arkins/ We were working on the concept. Lehman/ Kubby/ Thlsrepresen~ on~ ereasonably accurate ~ans~lp~on of ~elowa Clty coun~l mee~ng of F~bmmy7,1995. W$020795 February 7,1995 . Council Work Session Page 10 Pigott! I am not saying I am-against getting more officers... frustration... Throg! Wouldn,t be able to entirely revamp the police operations with the moneys provided by this grant...Wha~ we can do ...initiate an ek~oeriment...community policing concept for at least one part of the community ..... Winklehake/ Id6a of community policing is the way we have to address law enforcement problems... Going to have to go out to neighborhood associations ..... what is it do you think is important ..... If we had time;...looking at groups of three .... ~ti11 have emergency calls that we are going to have to respond to ..... Horow/'Going to have to move on Pigott/'Attrition rate....1999...If we did this...4-7 will probably leave. Atkins/ If the patterns run true to form...between now and FY99, we will have three officers leave fo~ whatever reason...FY99 we will have seven officers eligible to retire ..... We believe that three for sure will retire .... convinced during that block of time they will retire. Throg/ I would support five. Kubby/ Sue, if you want five, that is four people. Horow/ .Thank you very much. Arkins/ What' we need to have is authorization to sign the contract...we will prepare something that allows you to express your policy position on how you intend to use those funds... heard you say five...need to get that contract in to get those funds locked up for us.... Horow/ Go for it. Thlsreprosen~ onW aragonably accurate U~s~pdon of ~elowa Clty coun~lmeedngofFebruar¥7,1996. WS020795 February 7,1995 · Council Work Session Page 11 General Budget Discussion 95-24 Sl Atkins/ We left off last.night making a list. Kubby/ I want to add a couple of things to the list before we go back. Atkins/ (Refers to written list) · I told you we redone the General Fund...$180,000 favorable .... . You ind~cated: Fire Reserve $50,000 Free Medical Clinic - $1,000 Life Skills - you did not arrive at a number Museum - We have $2,300 budgeted, they wanted $6,000. CVB Funding - k~ocked around Arts Reach Program - talked about a five yr. $16,400 per Horow/ I thought we put half of that $180,000 automatically in the contingency? Kubby/ We talked about that.- Atki~s/ Neighborhood Centers Contingent Transfer - One of you suggested Trafftc Engineer - Discussed and dropped. Senior Center - Discussed and.dropped. That is where we were as I recall. Kubby/ I Just have possibly two .... Other thing...suggestion..~city council salary .... my suggestions was $1,000 per position per year..057,000. Horow/ Throg/ I have a question about the logis~ics .... . Karr/ It is the council as it now sits cannot vote itself a raise. This council. By the time it goes into affect, January 1, it would be a new council even if the present membership would remain the same. Atkins/ Kubby/ Has to be done only on an election year via city charter. Pigott/ I would like to see a process that ties it to cost of living and some other things ..... not against it...for pay This ~presenm only a ~asonablyaccurate ~an$~p~on of thelowa Clty coun~l mee~ng of Februmy7, 1996. W$020795 Febz%lary 7,1995 . raise or salary ~mount of money. Council Work Session Page 12 increase .... fine expenditure of a token Throg/ .Are you suggesting approve a specific pay raise... build into that an annual increase...? Pigott/ something so we have a mechanism Kubby/ Karr/ WOrk that same thing in on an off year. Kubby/ Darrel Courtney every year used to bring this.up .... small -incremental...when is the last time...how long as it ~en...? Atkins/.At least ten years .... Throg/ And the annual salary right now is $5,000. Karr/ $5,082.80- Horow/ When I read your memo...question...time that .the council spends is not really...I believe that this council has taken on this added time... I don't think this council should take this much time.... amount of time that we are spending here .... I have heard more people ...'because of the amount of time.~.that is the personalities of the people on council right now, not of the job.description of council. Kubb¥/ Look at the change...complexities of issue..you have to spend time to talk ..... You have to take time to understand it Horow/ Understanding it to me is getting together with staff, with the experts, doing my homework...The amount of time that we .get into detail...is inappropriate. Throg/ ...I completely disagree .... last increase for council was about ten years ago and I can imagine very very few people being able to consider running. for council when it pays $5,000 pe~ y~ar ..... implies that the council member has to have an independent source of funds .... Job ..... It is extraordinarily difficult .... Nov/ This school board...does spend as much time for absolutely no salary This represents only. a reasonably accurate transcdptlon of the iowa City council mest~ng of February 7, 1995. WS020795 February 7,1995 . Council Work' Session Page 13 Horow/ This is a volunteer position. We have made it the laborious onerous situation. This is of our own making. Throg/ We are in the process of deciding whether or not to spend $180 million on our water and sewer investments.... Horow/ We should at least make'decisi6ns... T og/ Lehman/ °-..Never going to understand the economies...got to take advice' of the people...I do not believe that my ti~e spent..trying to learn something..'.is doing the city one bit of good; Pigott/ ...The amount of compensation really is a token amount .... A~guing about not a lot of money...not a' huge expenditure ...nice way to encourage people to get involved in the community .... There is not much compensation now... Kubby/ Larry is interested in this .... Horow/ Wait. Throg/ Legalquestion ..... whether, if we chose to, if we can adopt a resolution that authorizes a salary increase say from $5,000 to $6,000 a year for the future council...but not have it apply to any of the voting'members of the city couhcil...any of the seven of us. Only apply to new people.... Lehman/ : Arkins/ Nov/ Kubby/ My time is valuable. Karr/ It .is not in the Charter. It is in the City Code...last reviewed in 1978 as far as the compensation limits and the review process, $5,012.80 and the mayor is $6,01'1.20. Nov/ It couldn't be $3.32 per hour for $5,000 per year based on ten hours .... $9.60....Where did you get your numbers? Kubby/ I took what I get on a two week pay stub and divided it by 80 hours a week and got an hourly wage and multiplied that by l'hls repre=ente only o reasonably accurate transcription of the Iowa City council meetfng of Febmaq, 7, 1996. WS02079.6 - February 7,1995 Council Work Session Page 14 four Lehman/ . Kubby/ I mean no matter what the numbers it is .... Karr/ What the Charter refers to is a very simple statement reaffirming the review process .... simply says, "The council may by ordinance prescribed compensation but not adopt the ordinance during the months of November and Deoember following · a regular election." It is by ordinance. Throg/ I would be happy to ~ee the salaries increase for future council members .... Pigott/ I will give my increase back. .oro,/ ove on. Kubby/ I want to keep that on the list until Larry i~ here. Lehman/ ...one request that we p~t up there...Free Medical Clinic asked for $5,000 and I think they should get $5,000. Horow/ Why did you come to that position...? Lehman/ ...look at the organi.zations that really need money .... seriously considering giving money to causes... Kubby/ You are prepared to continue'this year after year, Lehman/ $5,000. a year, yes... Nov/ Talking about ...increases.... they should show some effortto raise the mohey themselves. Lehman/.There is no group that does more with less....It is such a minu§cule amount .... I agree with you .... Do such a service to the community. Nov/ Lehman/ Horow/ They asked for $5,000 last year. Nov/ F¥94 EHP got $3,500...weht up to ~5,000 in '95. .... This represents only a reasonably accurate transor~l. pUon of the Iowa City council macring of February 7, 1995. W9020795 Eebruary 7,1995 . Council Work Session Horow/'I~ARE started out with $2,000 in 1991. Page 15 Lehman/ I heard a request last night for over $20,000 for a Jazz Festival; $16,000 for an Arts Program.... wonderful projects ...look at need...Free Medical Clinic .... Nov/ We considered hearing ~hem.~.. Throg/ Ernie is basically suggesting... you would still much rather spend $5,000 on Free Medical Clinic. Lghman/ Exactly how I feel. Horow/ I don't see anlrthingwrong...this request will be an ongoing request... Lehman/ I think....$1,000 strictly a token .... Kubby/ Talked about one person...1% of their 25% being $4,000 ..... - I would be a fourth vote for you. Throg/ If we authorize it for $5,000 this year .... Horow/ Only way historically...very seldom do the requests come in for les~... Throg/ Doesn't mean that a future council has to commit $5,000 or more...? Horow/ Kubby/ NOV/ There was-some serious organizational problem with the Red Cross that they have since corrected ..... I don't think there will be a Justification to decrease or to refuse an increase in the future. Horow/ If we have got the four votes. Lehman/ Susan I have another suggestion. Johnson County Historical Society is asking for a rather substantial increase in funding ...... I do think museums .... formula in which they use...4% · ...I would favor us offering them some amount in between on a three year basis...this much each year for the next thrae years .... This represents only a reasonably accurate tren$cdptlon of the Iowa City council meeting of February 7, 199B. WS020795 February 7,1995 . Council Work Session Page 16 Nov/ They are assuming a 50% increase in their total funding.'I don't think that is realistic .... . Throg/ I wo~ld like to say .... I find the numbers simply not to be credible .... annual rate of growth is not credible.... I am willing to direct additional funding to the Historical society.- Lehman/ I have no problem...you can depend on us to fund you at this level for the next three years .... They can always come back and ask .... Kubby/ Horow/ .... Kubby/ Would you go back up to $3,0007 Lehman/ ..three years .... 30% .... Throg/ I would support $3,000 for next year and we might suggest that we keep it at $3,000. Pigott/. I would too. Nov/ Are we going along with a three year commitment here or are we going to say this is $3,000 for this year...? Pigott/ We can't bind...can say that is the intent. Horow/ Kubby/ There were four for the intent.... Horow/ $3,000 each of the three years for intent. Nov/ We ought to make it very clear that we don't intend to · increase it next year. Horow/ This does not preclude reqg, est for capital expenditures. Kubby/ I would assume that for everybody. Horow/ The have been trying to get a facility or build for the ..... thr~e years. Nov/ It doesn't preclude requests for an.ything. Thls represent~ only a reasonably accurate transcdptlon of the Iowa City coun~l meeting of Febru~-y 7, 1995. W8020796 February 7,1995 . Horow! Anybody else? Council Work Session Page 17 Lehman/ ...I really think there are some things that are best left to. the private sectors.. feel the Jazz Festival is one of those .... If we are going to generate ...benefit... Kubby/ Are there other in kind ways to help...? to allow with or without alcohol, outdoor care space for the..eventngand day 'of and they would charge that $300? Horow/ Steve, can we legally do that? Kubby/ Atkins/ I wasn't sure what he was talking about but I was left with the impress~on that public space would be designated and'then the' Jazz Festival folks would sell it...auction it...do whatever. That is what I thought he was saying. I don~tknow how he could do that ..... Kubby/ That they could ...right in front of their Atkins! They would pay the $300 to the city who in the conduit. Kubby! We can facilitate them making money... owIl spage .... turn...serve as Kerr! We had, in our proposal with sidewalk cafes, we had ..recommending something similar...$300 had not been determined ...fee not being turned around and given to anyone. That truly is a legal question .... it is city r.o.w. Would have to enter into a use of city r.o.w. agreement ~i&~ each one because of the insurance and the liability. Throg/ ...figure out how to do it not whether to do it. Ka~r/ I talked to Mark today...we had sent out drafts .of the sidewalk care to randomly selected businesses and individuals ...Mark had received it .... Mark called me today and did in concept express that he could'live with this in its present configuration .... Kubby/ Interested opportunity...see what kinds of kinks are'in the eystem. ~hr~g/ I would like to get going on that.before .... TNsrepTesen~ on~ sre~s. on~bl¥ ~ccur~e ~s~onof~elowa CIHcou,c~me~t~ng ~ Febm~ry7,1995. WS020795 February 7,1995 . Council Work Session Page 18 Pigott/ Discussing the idea of outdoor cafes muddies the issue .... money is the issue...using a percentage of CV~funds ..... We use tax dollars right now to support bringing people into town .... I wouldn't mind us investigating reducing the amount of Hotel Motel Tax that goes to the CVBbya certain amount of money and using that money to go to the IowaArts Festival and the Jazz Festival or a group of things.... Throg/ Got this $180,OOO...and whether we want to change the way to spend that Hotel Motel Tax. Kubby/ Third is no matter what we do with cash, is there a way we can facilitate the festival making more money for itself .... Nov/ ....If they want to contract with the Jazz Festival .... let them negotiate a percentage of sales .... Kubby/ It Just makes the whole Jazz Festival .... to sit at a table and watch and hear life music.... Nov/ I think if the restaurant has the space...and contributes to the Jazz Festival .... I think that the Jazz Festival... negotiate some way to have a percentage of income from everyone who benefits from the Jazz Festival. Throg/ ...The Jazz Festival .... For me the question is whether we want to commit some public funds to the Jazz Festival, period ..... I would say there is a public good involved .... to the community as a whole...not simply a matter of the d.t. businesses reaping a profit .... But the city as a whole profits from it buy creating a much stronger sense of community .... sense of identity...that is a real big plus for this community .... I willing to put some public funds in. Kubby! Same is true for the Arts Feet. Lehman/ Same is true but the Friday night concerts...definite benefit...some other things we haven't funded .... There is definitely a public good...greater...than another person at the Senior Center or another person at the Library...have problem defending this... Throg/ ..... So some smaller figure .... for organizations would be appropriate. some of those Horow/ Why wouldn't the Friday night concerts come to the city and ask for money? Thlsrepresen~ only aresson~lyeccuratetmn$orlp~on of ~elowa Clty councllmee~ngofFebmmyT, 199E. WS020795 February 7,1995 Council Work Session Page 19 Kubby/ Smaller scale .... Lehman/Mark Ginsberg helped.~.. problem d.t...have something going on .... draws families.... folks showed up...definltebenefit to the d~t ..... that was indi%Idual merchants. Pigott/ ..~...;I come back to the CVB funding of this .... lo9k to that...that is the way-... Kubby! . .... CVB...US wanting to do some parochial things .... people d.t. are concerned about the health of d.t ..... Iowa Arts Festival ahdthe Jazz Festiv&l do things that are centered in the central region of Iowa city .... Horow! Interested in balancing the Hotel Motel Tax in terms of if wepared a little bit off CVB. I do not want them to get a big hit...the amount of stuff they do...those are-the sorts of things we have got to remember .... I would like to know theo Kubby/ Morow! ...Steve. what are the various... Arkins/ Hotel Motel Tax: FY94 $400,O00 total revenue; CVB $100,000i 'Police/PubliC Safety General Fund budgets $200,000; Mercer P~rk $60,000; Park Land Acq~/isition Fund $30,000 and then Park Land Development $10,000 .... If you were to reduce any of those .... it has no direct bearing on the General Fund ..... Bot~o~ line...1% or $4,000 .... Nov/ If we do something...1% taken from C~... ~tkins/ If you reduce their 25% to 24% ...only about $1~000. The 25% results in $100,000 ..... .CHANGE TAPE TO REEL 95-24 SIDE 2 Horow/ I am suggesting 1% of CVB total .... Lehman/ Talking about 24% instead of 25%...that is $4,000. (Works out percentageson papeL: Total $400,000 25% $100,000 24% ~ 96,000 23% 92,000) Throg/ This represents only a reasonably -ccumte tmnscdp'don of the Iowa City council mee~ng of Febmm~ 7, 1995. WS020796 February 7,1995 . . Council Work session .Page 20 Atkins/ Pigott/ I would give CVB 2-3% or 22% ' Nov/ 'Talked'about $106,00b in FY94 plus 5% in FY95 which was up to $120,000 .... Kubby/ Dif~erence between last F¥ and this proposed FY. Arkins/ Proposed this F¥...we have received $245,500..oSO for FY95 we can estimate that trend should cause us to take in $491,000. Nov/ Yucuis/ Using '¥ucuis Estimating it is high .... I think it is a littl9 high...in the $440-450'range at least. Arkins/ All right, $450,000. Yucuis/ 'We have budgeted .... Wendy...budgeted less than $100,000 which 25% of $400,000 is $100,000. We have bumped our estimates...they will get $110,000 rather than $100,00 if $440,000 come sin. Throg/ So you want to take $10,000'out of that? Pigott/ Yeah, why not? Pigott/ It would.support...same sort of functions... Nov/ I don't understand how they could possibly budget less.... Horow/ Whether or not you would entertain reducing each category by a certain percentage. Pigerr/ No. CVB moneys...wouldn't want to take from Police, Mercer .... This is what that money is for...let's use it in this way..'.. Nov/ If they have allocated $7,500 for grants and you choose to say we are no~ going to give you this $7,500o..those grants are going to disappear ..... Atkins/ Nov/ If we were to say to them .... Thlsrepresen~ only ereasonably eccur~e ~ansmtpdon of ~elowa City council meedng ofFebmmy7,1$96. WS020795 February 7,1995 . Council Work Session page 21 Kubby/ Nov/ They are contingent on getting that money for the city...they have.said this. Th~og/ I would like to see us focus some of that money on the Jazz Festival and Arts Festival Horow/ Ask Larry if he would like to explain the Arts Festival... Larz~ Eokholt/ President of Board of Directors of Iowa Arts Festival. The grant from this C~ is really a misleading thing...supp0rt we receive...part of our budget2..the $500 that we get from CVB is restricted...only use it to advertise 6utside o~ the 75 mile radius of Iowa City .... ~nat we fa~ing,.state funding...less than 5% of our budget .... they are facing some problems...st~te funds are drying up .... We rely on 88% of our budget comes from private contributions... 50% of that is from the business and corporate community in Iowa City .... We are talking $5,000... Kubby/ Less that 5% of budget comes from grants from state agencies... Horow/ Has the Board talked about reducing the magnitude of the Festival to reflect the deAreasing potential funding? Eckholt/ We have already compressed what was a three week festival into nine days.... Other ways we could go...over 50% of the money that we raise is supporting artists .... paying them to perform%... Horow/ That is a question ...if we don't have as much money... Kubby/ But you have got nine days of influx of people into the community...spending money .... same argument for CVB... Nov/ I have to argue...very few people will come from 75 miles for the Arts Feet..... Kubby/ ...many artists d.t. who are staying in hotels... Nov/ ...most of the people who come...do not stay in' hotels. Kubby/ f have not information to say... Eckholt/ How to project how many. people have stayed over night... Thlsrepresen~ onW = masonably accurate ~ansctlp~onof~elowa CIH coun~l msedngofFebmarir7,1995. WS020795 February 7,1995 . Council Work Session Page 22 Jazz Festiva1...Holiday In was sold out...they attributed it to the Jazz Festival...They' felt they were getting people coming to town....Most of our stuff ends earlier.... All it is a restricted grant to help market the festival to an outside audience that may or may not come. Throg/ Suggest that we direct $5,000 each to the Arts festival and the Jazz Festival and have it come out of CVB. Lehman/ If we could somehow come up with a formula to give those f01ks on moneys that must be spent on local thingsl;... 'require that that percentage of their budget be spent that way .... Horow/ 'Can't direct a board.... T~rog/ A funded mandate .... Lehman/ Letting the Board... Kubby/ Lots-of communities ...if we want to go to these two places .... Horow/ I will have to protest ...I have problems doing this just for the d.t. festivals .... local... It that less of importance than the d.t.festivals. · Kubby/ .... need to define what local is...Historical Society ..... These two ~vents...help...direct benefits are. to Iowa CitiaDs .... Horow/ So is the Museum in terms of the kids .... Kubby/ It is not an Iowa City thing...where they are located .... need-to define what local means.'... Horow/ Definition of 1ocal...Museum...heavily Iowa City .... going to have to look at what has been funded from the CVB and look at .it in terms of an equality here .... I don't happen to go d.t. much... Throg/ An alternative is not accept ErnieIs recommendation that we direct money to CVB and tell them to allocate to the Jazz Festival and Arts Festival but'to just take the $10,000 from them. Horow/ I kind of like Ernie's suggestion .... This r~presente only e reasonably accurate transcription of the Iowa City council meeting of Februm¥ 7, 1995. W$020795 February 7,1995 . Council' Work Session Page 23 Lehman/ They can justify.financially helping these events .... That is their Job. Nov/ They can justify advertising... Lehman/ .... Nov'/ For the CVB, for their Board.,. Lehman/ .... Pigott/ ..... I would like to see some of these Hotel Motel Taxbe spent on festivals...I want to redirect some of that money Nov/ Whenthey show us this kind of study...verylittle in terms of concrete statistics... Pigott/. Throg/.Willing to do...go along...don't ~hange the allocation for .CVB but dirsct them to commit $5~000 to each of the Arts festival and Jazz Festival .... Lehman/ Throg/ I did say $5,000 each? We ought to specify .... Horow/ You got four. Atkins/ Arts Reach? Horow/ That'is not part of this. Nov/ Kubby/ This is a game.... Say really what we want is for them to support Iowa City cultural activities...I would rather say we want $10,000 of our $100,000.for Iowa City locally benefitted festivals .... . Horow/ Kubby/ Lehman/ Thls represents only o reacuna~ly accurate trcuscdp'Jon of the lows City oouncll me.sting of Februa,-y 7, 1996. WSOZQ795 February 7,1995 . Council Work Session Page 24 Kubby/ ....If we direct them to act that way...My first choice would be to give money directly to these two festivals .... then to direct CVB to do it...want everyone to have equal access to that money. Lehman/ No problem directing them to spend 5 for each for this year...some time in the coming year develop a formula that a certain percent or amount will be spent on local things. Kubby/ I could go along with that .... Nov/ Arkins! Did you decide on $5,000 for each? Horow/ $5,000 for each and a specific formula for next year.' Nov/ We are taking more than this 1%... Lehman/ They are going to get approximately $125,000 in 1996. We are talking about $10,000. Atkins/ Nov/ Talking about F¥96...when is the Arts Festival? Eckholt/ Atkins/ They are on a F¥ from September i through August 31. This could support this year, it could support next year .... Nov/ Think about this year .... Jazz Festiva1...tellingCVB that are money isn't going to come in ...but we want you ... Arkins/ The Iowa Festival that is upcoming this summer is in this F¥...there is not funding from us for that year. The summer of '96 is what you Just committed to .... The 96 means that is the year it ends. June of 96 will enjoy the benefit of that decision. Kubby/ But the Jazz Festival is July of 95. Atkins/ The Jazz Festival takes better advantage...after the FY.... Nov/ Yucuis/ We get our money quarterly...spread out over the year .... Th~ representonly e m~onably accum~ transcdp~on ~ ~elowaCItycoun~l mee~ng ~Febmaqf7.1996. WS020795 February 7,1995 Atktns/ Council Work Session Page 25 Nov/ Horow/ Let's move on. Kubby/ I am interested in iooking at Life Skills issue .... saying some'of that $180,000 goes into contingency and that we think about the money, some of ~hat being available when we talk about Housing Authority issues ..... Think they are being funded 1/2 time... Atkins/ $16,500. Kubby! ...don't want to discuss it now because I need to look at the bSgger picture... Arkins/ Just so you keep in mind...you have only spent $8,000. Nov/ How much money do we need for that 27th pay period? Atkins/ The '27th pay period for the General Fund is $607,000 ...doing over at least two F¥s .... Kubby/ Where is that money.coming from because it is not in the budget...? Arkins/ We intended to take that from the Reserve...build it back up... Nov/ We talked about taking $90,000 of this and setting it aside for that purpose. Arkins/ I recall you said you were going to take the $180,000...put $90,000 into contingency and no specific purpose... Kubby/ ..'.I want...to think about some money possibly for Life Skills .... Throg/ Kubby/ I don't want to make a decision about Life'Skills tonight...when we talk about Public Housing Authority in a bigger p%cture .... Throg/ How a~ut...setting aside $35,000 for Life Skills .... reconsider that...? Thlsrepr~en~ on~ ~ reasonably accur~e~ans~p~on of ~.1owa Cl~coun~lmee~ng ofFebma~y7,1995. WS020795 February 7,1993 · Council Work Session Page 26 Nov/ No... Throg/ To help people who need to find affordable housing .... Jim Harris can explain the rationale. Nov/ · Kubby/ All I am suggesting that there be a possibility .... We don't say tonight...postpone the conversation until when we talk about P~blic Housing... ~tkins/ I would encourage that...the finances of Assisted Housing Division are not good .... difficult decisions to make .... Horow/ I would like us to see...new Aid to Agency...titled Life Skills .... Kubby/ Part of the Public Housing Authority discussion has got to be how to provide this service to people who need it .... Atkins/ Pigott/ Not committing us... Arkins/ Anymore for the list? CVB funding the issue was pretty much Jazz, Art Festivals. Arts Reach- Horow/ I have problems putting us in a new program...concept of them working with various neighborhoods ...... Throg/ Arts Reach as a concept provides us an opportunity to invest...1ocal art...potential of invigorating communities, neighborhoods, and d.t .... south of Burlington...one of the things missing in their community...is public art...virtually none of it .... Public art can create focal points for ' communities and we have an opportunity here. Atkins/ I think of Arts Reach..~.fan of public art .... important-to our cultural heritage... I read that as a programafire sort of thing .... Is there anyway that can be weaved into our recreation arts...The public art thing .... you will commit public dollars to cause that to occur...some physical piece of art work created .... involving community in the artso..very different to me. Kubby/ I interpret the proposal...wants to talk to people about what public art is .... what could. we do in this public Thlsrepresen~ only ar~sonabWaccurate ~an$crlp~on of ~elowa City coun~mee~ngofFebrua~y7.199E. W$020796 February 7,1995 . Council Work Session Page 27 space .... Water Plant...· Throg) ...1o~al professional artists... Nov/.Talking about $16,000 worth of administration and traini~g... Kubby~ It is. not saying this is an arts and crafts thing. Atkins/ When you talk neighborhoods...Neighborhood Improvement Program .... could that be fitted...art is important to me .... Throg/. Community of li.nkage there artists... artists who could work with neighborhoods.... in terms of sppply of artists and demand for Nov/ If a neighborhood would come...we would like a piece of art ...will you fund it .... Throg/ Work with community groups...south of Burlington... proposal ...talks about public art...Arts Reach could work .... Horow/...if Arts Council comes into that group... Kubby/ Might be a lot of options how to get the same kind of results ..... Atkins/ Wo~ld actually contracting with the Johnson County Arts Council where you would specify a program of work that you would be willing to finance .... A purchase of services is a'tad bit different than a grant ..... Lehman/ ..... We raised $110,000 in a very short period of time...I r~ally think there are sources of funding for public art... We have proven that we·can do it. Throg/ ...seems to me it would be appropriate to contribute·some public money to this Arts Reach idea .... some amount... more conversation could fine tune it... encourage them..lseed money .... instruct them to define... Horow/ Pigott/ Give them seed money... Lehman/ ...Remember the contingency fund....coordinated with Johnson County Arts Council... This represents only a reasonably accurate transcription of the Iowa City council meetIn9 of Febm.ary 7, 1995. W6020795 February 7, I99§ . Council Work 'Session Page 28 Atkins! So, dontt appropriate, direct.me to contact them and share with them the idea .... they come back with something a little · more formal. Throg! Don't sense any enthusiasm for $16,000...what amount...? Lehman/ .... What we have now, I don't think we have much of anything ... Arkins! So it is being received favorably, we are not willing to commit the money, we need to have more specifics in the proposal, it has not been rejected .... Kubby/ Throg/ We want them to ~efine their proposal. Nov/ We may 'be able to .contract the service .... I think we should not build up hopes and expectations. Atkins/ Let me rough out the letter and I will kick it to you in'a work session. Horow/'. Take off the wish list... Kubby/ I propose $50,000 in Fire Reserve Fund. Horow! I don't have any problem with th'~s either. Atkins! I hear four right there... Nov/ Go with it. Atkins'/ Horow/ Co~tingency Transfer. Arkins/ That was the 90/90 .... $120- so put it in the co~tingency account. Understanding you kicked back a couple of proposals that will come back to you. I am comfortable w~'th that ·. ~ concerns... Assisted Housing.... ¥ucuis/ Museum, was that $3,000 expense or ... Atkins/ $3,000 times three. $700 more than we had budgeted this year.. Thle represents only a reasonably accurate tfensc~lptlon of the Iowa City council meeting of Fabruafy 7, 1995= WS020795' February 7(1995 . Council Work Session Page 29 Horow! Okay. Atkins/ Did I understand on the contingency that we were just going to chip the rest there....Tuesday night to vote on to schedule the p.h .... still make changes...? Nov/ Did we make a decision on city council...Library? Horow/ No. Nov/...I did ask them to prioritize....they sent us something (Library) .... Lehman/ ...It appeared to me...not going to be a lot of adding ... interest on adding personnel... Atkins/ .;.'.reserve positions remain comfortable although declining .... not like it fell out of the sky .... We have got an M & E factor built in there...I would be cautious about staffing...a major commitment. Kubby/ Horow/ There are not four positi6ns here for increasing Library staff. Pigott/ No. Kubby/ Horow/ Are you wishing to go into Enterprise funds this evening? A~kins/ No.'..schedule that to the 20th...oall hearing for 28th on 2Oth. We can pick up the Enterprise Funds. I do need to'work with you On Transit and Solid Waste. Those three we have to deal with in particular...and Landfill. Nov/ Atkins/ Very little discretion there.°. Yucuis/ Just on the budget schedule. We will have by setting a p.h. on 2/28 we have to have the budget available for p~blic inspection on 2/17 which is before your next CHANGE TAPE TO REEL 95-25 SIDE. 1 Thlsrepresen~ only a ¢easonably accur~e ~anscdpfion ~f ~elowaCIw ooundl meeting of Febmary7,1995. W8020795 February 7,1995 . . . Council Work Session Page 30 Yucuis! Once it is the paper we can't increase expenses nor can we increase taxes. Just by law .... can be changed through an amendment process. Just so you know that is going to happen. Nov/ We can't increase taxes but we could increase land fill fees Yucuis/ Correct. If you wanted to change expenses within a state defined program area, you could do that. But if you wanted to increase Police and decrease recreation, those are two .different progreum_areas. Arkins/ I am done. Kubby/ We need to get to Larry. I don't think the other three here are interested in council salary increase, Is that correct? Horow/ Right... Atkins/ It will remain on the list. We can scratch it on the 20th when Larry is here. Horow/ Arkins/ Council meetings 13th/14th, budget 20/21- Nov/ Hor~w/ Thursday, 1:30, Senior Csnter. Adjourned: 9:05 PM. This represente only a reaso. nably accurate transcription of the Iowa City council meeting of February 7, 1995. WS020796