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1995-02-14 Info Packet
City of Iowa City MEMORANDUM DATE: February 3, 1995 TO: M~o for Record FROM: City Manager RE: Material Scnt to Council Only Agenda and material for the Council budget discussion of February 6 and 7, 1995: a. Memorandum from Council Member Kubby regarding budget issues ....~/~ b. Letter from the Parks and Recreation Commission c. Letter from the Riverfront and Natural Areas Comission _ d. Funding proposal from Mark Ginsberg for the Jazz Festival e. Letter from the Executive Director of the Convention and Visitors Bureau f. Letter from the Iowa City/Johnson County Arts Council g. Letter from the Johnson County Historical Society h. Memorandum from the Human Services Coordinator regarding J50 Aid to AGencies funding recommendations Memoranda from the City Manager: a. Kroeze Family - Golf Course - Sewer Route b. Legislative Update Copy of letter from the City Manager to ACT. Material Memorandum from the Department of Planning and Community Development regarding design plan for the Near Southside Redevelopment Area. from the City Attorney's office: Legal Opinion - "Affidavit to Commence Initiative Proceedings" Copy of letter regarding grading permit for Cliff Condominiums_~ Memorandum from the Assistant Transportation Planner regarding SEATS ridership analysis. Agenda for the February 7 meeting of the Council on Disability Rights ~ . and Education. Memoranda from the City Clerk: a. Filing of Rummelhart Initiative b. Council Work Session of January 23 c. Minutes of joint meeting of Board of Supervisors and City Council4,I Copy of letter from the Design Review Chair to Cal Lewis regarding Hieronjmus Square project. Copy of letter from Greater Iowa City Housing Fellowship regarding paymen._,.~.~ in lieu of taxes. Article: Orange County Agenda for February 2, 1995, meeting of the Board of Supervisors Annobncement of completion of hew construction project in Whispering Meadows from Greater Iowa City Housing Fellowship. February 3, 1995 Information Packet page 2 Copy of FY95 Comparison of Budget to'actual revenues, expenditures, and cash position ,~ 7 for the six months ending 12/31/94. Age.da for 2/7/95 ~n~o~ .eeti.~ o~ th. ~o~rd of S.~,~o~.~ ~ Information distributed at the 2/6/95 budget session from various groups requesting ~ funding. Information distributed at the 2/6/95 budget session regarding police dept.staffing. Information distributed at the 2/7/95 Budget session requesting funding. 570 BUDGET DISCUSSIONS. CITY COUNCIL CHAMBERS MONDAY, FEBRUARY 6- 6:30 P.M. 1. Boards and Commissions Special Interest Groups Aid to Human Services Agencies General Discussion TUESDAY, FEBRUARY 7 - 6:30 P.M. Police Staffing - discuss financing General Discussion Enterprise Funds - notably refuse collection CC: Department Directors Karen Kubby CITY COUNCIL MEMI~EI~ To: City Council 728 2nd Avenue Iowa City, IA 522~3 (~le) ~I~Z Date: February 3, 1995 Re: Budget issues The following items are issues I'd like discussed at our budget meeting. Some may need only 30 seconds of discussion, others a little more time. These are not in-any priority order. 1.. Fire equipment reserve fund. I feel very uncomfortable about totally zeroing out this reserve fund. If we cannot ~fford the usual $100,000, I'd like some smaller amount to be dedicated to this fund. Otherwise, we won't have the necessary funds for the next ladder truck and we'll have to bond out and pay interest on the purchase. 2. Money for Life Skills to continue helping clients of Section 8 program. According to the Housing Commission, 50% of the vouchers and certificates are returned. Some of this is due to the inability of recipients to fin~ housing that meets the criteria or a landlord 'who will participate in the program. Life Skills has been successful in helping people face these housing challenges. I believe that Life Skills is presently acting in this capacity via KD) monies. 3. .I don't see in the budget where additional funds for maintenance of newly acquired open space, and increased maintenance of CBD is located. CITY 0£ I0 F/A CITY P'dnt, e~ on 100% re~led paper -10'/o poet-coneumer fibere 4. I would like the council to direct staff to initiate the management/labor council to discuss cost containment ideas on health insurance costs. This could potentially reduce portions of claims for prescriptions and unnecessary doctor's visits and who knows what else. Since we are self- ensured, these potential saving could mean money freed up for other purposes. 5. No money for firew%rks. 6. Free Medical Clinic (WMC) needs the $5,000 requested from Aid to Agencies. 2471 out of 3979 clients are from Iowa City, that's 62%[! The FMC is currently exploring ways of increasing client donations, additional pharmacuticals from drug companies and local hospitals, getting qualifying patients onto Medicare (if they can find a health care professional who will except this foz~ of payment), and grants. Even if most of these resources comes forward, there is still a great need for this service for Iowa Citians. There are people without health insurance who have no other access to medical care in our community other than the FMC. There is also an attitude of non- judgementalism pervasive at the clinic which is valued by the clients and not always available elsewhere. The FMC needs our support and we should give it to them. It would be interesting to earmark savings from issue #4 to be given to FMC. That figure could be the goal of the management labor council. 7. The airport. Let's direct the Airport Commission to outline ways to increase revenue at the airport. I also want to be sure that the new T-hangar rental fees reflect real upfront and ongoing costs. As we are planning investments at the airport, should we be levying the .27 airport levy? Why wouldn't we do this? Our expected bill for airport improvements is at least $1 million. Can we take this levy off once the capital improvements are made? 8. Page 43 outlines the requested employees that were funded and unfunded. Can we have some special attention to three of them that were not recommended for funding? a. 2 firefighters As our town has grown, our fire prevention/fighting crew hasn't. Prevention information and EMS takes people power and emphasis on these areas of service is growing. Could they be paid for out of the crime prevention monies? b. Senior Center Communications Specialist This was a priority for me last year. I would want some clarification as to how this position would help free up time for the Volunteer Specialist to work with volunteers. My main goal is to have more paid folk helping volunteers 9o things at and for the Senior Center. Could this position be more clerical, to free up this work for the Volunteer Specialist? Other options? c. Assistant Traffic Engineer Jim Brachtel has a lot to do. As development continues, there are increasing demands on his expertise to compensate and alleviate negative effects of new development on older sections of our city. 9. Do we need to set aside some money in F¥96 to compensate employees for that 27th pay period in FY977 10. There were two requests for funding local groups. The Johnson County Art Center.request and the Jazz Festival. I think I'd like to help the Jazm Festival out with more in-kind services versus cash at this point. Especially since (it is my understanding) that the Convention and Visitor's Bureau agreed to restore funding for local festivals. I can't find in the budget mention of the Art Center request. 11. City Council salary increase. If we spent only 10 hours per week on city council business (ha!), the hourly wage would be $3.32. With the complexity of issues, needed time for discussion and listening, this seems too low. I've received much feedback from the community about how the low compensation will discourage good candidates from coming forward, unless they liv~ very simply by choice or are independently wealthy, or just plain whacko. Daryl CoUrthey frequently argued that we should be increasing this compensation a little at a time or we would be in the position of needing to make a politically unpopular jump of some huge percentage. I suggest a $1,000 per year increase for each council member. 12. We need to decide about the crime bill money for 8 community policing officers by the end of February. If we say no, I suggest we outline our reasons why .and send it to our Congressional delegation. I'd like some of this money, but not all of it. How about three officers? Is there anyway to incorporate this crime bill money into "community firefighting" in terms of education, prevention, and being out there? 13. I read recently that HUD money can be used for arts programming. Let's explore this. Could be part of issue 10. Debora 'L. Liddell 2608 E. Court St. Iowa City, IA 52245 Dee Vanderhoef 2403 Tudor Iowa City, IA 52245 February 1, 1995 City Council City of Iowa City Civic Center Iowa City IA 52240 Dear City Council: and Recreation.'- We are writing in support of the Parks budget request. In our volunteer work with the Parks and Recreation Commission, we have had several opportunities to meet with others about community needs. In addition to the Conunission itself, the Neighborhood Open Space Ordinance Committee, the Iowa River Corridor Trail Task Force, and the Planning and Zoning Commission have all addressed the need for the acquisition, the development, and the maintenance of open space to meet a variety of community needs. Most recently, the Citizen Task Force sent forward a vision statement that affirmed the importance of parks, recreation, and open space in the infrastructure of the community. Over the past eight years, our parkland inventor7 has increased 40% and the staffing need to maintain these parks will increase as well ove~ the next few years as we execute the Open Space Ordinance. It is for this reason that the request for additional parks staff, in particular, be addressed. The increased demand for recreational opportunities is a mixed blessing for us. On the one hand, it makes for crowded facilities and stresses the limits of the resources available. On the other hand, the community itself has risen to meet some of this need through a privatization movement evident in our sports and recreational affiliate groups. Examples of these are the Old Capitol Skaters Alliance, Eastern Iowa [Youth] Basketball League, and CABA Baseball. Through .partnerships with our staff, these groups have met some of · the programming needs of the community and have initiated significant fundraising efforts toward the improvement of park facilities. These productive partners are not entirely autonomous, however, and it is important that our staff maintain vital relationships with them. Page two In the'past year or so, private fundraising efforts have resulted in $100,000 toward the development of soccer fields (by the Kickers Soccer Association), $25,000 toward Napoleon Park improvements (by the Girls Softball Association), and $60,000 toward City Park restoration efforts. These contributions do not quantify the.in-kind gifts of materials.and labor such as those acquired through neighborhood associations (such as the neighbors who make improvements at Reno Street Park), or civic organizations (such as Scouts who develop trails in our natural areas, FIRST who has spearheaded the Iowa River Trail, or Project Green who was the primary force behind the $200,000 College Green Park project). Of course, the vast majority of improvements to our baseball fields have been at the expense of Boys Baseball, and to a lesser ektent Babe Ruth Baseball. All of this is to reiterate what you must already know...that parks, recreation, and dpen space are about more than a place to play soccer and baseball. They are essential features of a thriving, caring community. We recognize the tremendous pressure, especially this time of year, to meet'the financial demands of a burgeoning community, but we hope that you will continue to support the Parks and Recreation budget and help us move forward to develop and maintain existing parkland. Further, we hope you will increase your support as we acquire additional parkland in the coming years. Thank you for your consideration. Sincerely, Deb Liddell, Vice Chair Dee Vand/erhoe f~ Parks & Recreation Commission Terry Trueblood February 1, 1995 CITY OF IOWA CITY Mayor & City Council City of Iowa City Civic Center 410 E. Washington Street Iowa City, IA §2240 Re: Budget Presentation - City Forester Dear Mayor & Members of the City Council: The Riverfront and Natural Areas Commission has learned that the City is considering the hiring of additional staff to assist the City Forester. Some of the Commission's activities and goals related to our woodlands committee include: 2. 3. 4. Initiating a special recognition award for tree planting/preservation. Organizing promotional and infbrmational activities related to Arbor Day. Supporting an Iowa City Heritage Trees program. Developing a community awareness program concerning tree protection. We believe the hiring of this additional staff assistant to the City Forester would be a great asset to the community, and we would look forward to working with this individual. We appreciate and would support the hiring of staff that'would support our goals, as well as those of the rest of the community. Sincerely, Les Kuehl, P.E., Chairperson Riverfront and Natural Areas Commission C: Commission Members Charles Denney 410 EAST WASHINGTON STREET · IOWA CITY, IOWA ~2240.1826 · (319) 356-'i000 · FAX (319) Iowa City Ja~ Festival 1995 Proposal to Iowa City Council: Pdor years funding fo.r; 1. Port-a-pordes. 2. Add'l trash facilities. Chamber funds 1. Community stage. Iowa City/Coralville visitors and convention bureau funds; 1. Small grant $1,000-$1,250. Additional funding comes ~m major grants; 1. M.C. Ginsberg 2. West Music 3. Spdnt Cellular 4. KCCK-FM 5. Univ. of Iowa (1995-will no longer fund) Promotional and Marketing expenses are in kind contributions. Total Revenue generated for ICJF-1994 $55,628.46 Total Expenses generated for ICJF-1994553,926.55 Total Net Income for ICJF-1994 $1,701.91 Tentative line-up for the Iowa City Jazz Festival-1995: Charlie Haden's Quartet West-Los Angeles Von Fraemort-Chicago Dirty Dozen Brass Band-New Orleans Horace Silver-Philadelphia Orchesta de Jazz y Salsa Alto Maiz.lowa East St. Louis Highschool or Blues Instigators-Illinois or Iowa Total Cost of ICJF-1995 (bands only) approximately $30,000.00 We would like the city of Iowa City to consider funding; 1. A po~on of the festivai's a~ist fees. Port-a-poffies. 3. Trash facilities. What does the Iowa City Jazz Festival do for Iowa City? Economic impact for a 1 day (9 hr) event approximately $300,000 (approx, 15,000 attendance spending approx. $20/each,) Positive multi-cultural, multi-generational appeal for the entire State of Iowa with specific attention on Iowa City. Increased use of Downtown Iowa City at a period of the year that is quiet or non-existent from a retail shopping perspecib/e, Enhancing business for ietail, Old Capitol Shopping Mall, Bars, Restaurants. Emphasizes family enjoyment while showing the diversity and unique character of downtown Iowa City-a necessity in light of continued growth and pressures from outside the area. IT'S A GOOD TIME! CONVENTION COi!ILV!LL[r VISITOR8 BURF. AU Rivt, rview Square 408 First Avenue Coralville, Iowa 5224t-2406 319-337-6592 City Counc~ and Staff 410 E. Washington St. Iowa City, Iowa 52240 February 3, 1995 Dear City Council and Staff; On behalf of the Board of Directors of the CVB, I am'pleased to present to you our updated travel and tourism statistics. I look forward to talking with you Monday about the value of our work to the community. The CVB promotes economic development in a very eftdent manner. While our efforts are geared toward enhancing existing business, we serendipitously are able to showcase Iowa City to business owners who may not otherwise have seen our community. Take special note of the Tourism industry handout endosed...while some industries are comprised of a finite number of suppliers, tourism is a far-reaching industry, that in some way, touches us all. Sincerely, Wendy Ford Executive Director 800-283-6592 319-337-9953 (FAX) 1,400,000 1,360,000 1,320,000 1,280.000 1,240,000 1,200,000 1,160,000 1,120,000 1.080,000 1,040,000 1,000,000 Visitor 1,19.7,708 1992 1993 1994 Counts 1,319,218 includes: Attractions Events Hospitals Museums Hancher Road Races Riverfest Iowa Arts Festival Jazz Festival Old Capitol Travel-generated 100-- Expenditures 95-- in Johnson County 1989 1991 600,000--Overnight Guests In Iowa CI~ & 590,000 -Coralville 580,000-- .. hotels 57o,ouu--mot61s 56o,ooo--bed & bmakf~. 550,000-- 5~,000-- 530,000 s3~~ 510,000~ 500,000~~ 1992 1993 1994 3,280 -Incoming 800~ 3,102 ~ calls for visitor Info 2,924 -- 2,746 -- 2,568 -- 2,390 -- 2,212 1,678 ~ 1,5oo 1992 1993 1994 (United States Travel Data Center) 1995 Iowa City/Coralville Convention and Visitors Bureau Statistics Did y~u know? To generate $20,000 in hotel/motel tax, we have to fill all ~3 lodging rooms in Iowa City 10 times? (using an average room rate of $64) ¢ONVI[NTION bUfiRLIILLI: Vlai'roRs BLIR~AU · $500 000 455 000 410 000 820 000 27.5 000 230 000 185000 140,000 95,000 50,000 Iowa City Hotel/Motel Tax $284,862 $330,340 $221,852 $55,46{~ii$73,716 Y I 1989 1990 (began 7% rate) .,~,798,572 $28~,410 $99,643 $82,585 $71,602 a 1 991 1992 1993 · f~ Tourism employees of Johnson County 2,000 '-- 1,800-- 1,600 ,'~-~ 1,400__~ 1,200 1,000 800 0 1991 1993 (U.S. Travel Data Center) lO-'":' "'. '~", ....;,'"...~;;.'::i 1991 Payroll of Johnson County 2o--Tourlsm Employees 18--(Millions) 15.05 1993 (U.S. Travel Oala (}enter) 1995 Iowa City/Coralville Convention and Visitors Bureau Statistics CONVIINTIO N CDRILVILLEr The Tourism Industry Related Suppliers to The Tourism Industr nistFibutors . . Retm~l J-so Ho~ 8~ X~a ~' '~ ~w~ TMd ~ll ~ ;::.:~:~: · ~C~: ..... . . ~do~ ~B~'" '. Travel. AgenCies .' . - 1 ~ ~ : ~ 'Sou~emrs:'t'rave!~rs Cheq.es ;"~ ' ~'~ / ~ ~.~,~__ Car Ren~tls ~ ~ ~, ~A /'- ' '. e*~ ' ' ' "' -: :: - E~, ~ Cornran ~ ~--~: : ~" ~;. ];:::]:: .: :~.:.'~:'~'. T~lumb~ '( Direct Tourism l~ted Services Supplte~ to Industry October 27,1994 Susan Horowitz, Mayor of Iowa City Stephen Atkins, City Manager, City of Iowa City Civic Center, 410 E. Washington Street Iowa City IA 52240 In re: ArtReach: A Community Arts Program of The Iowa City/Johnson County Arts Council The Iowa City/Johnson County Arts Council respectfully requests funding by the City of Iowa City for a multi-year community arts program which will build on the well-known strength of the arts in our community and the Iowa City/Johnson County Arts Council's 20 year commitment to community service in the arts. The A:tReach program will benefit the city by creating art for public places that will enliven both commercial and residential areas. During the first year the focus will be on careful design of workshops which will provide public information about art in public places. Also during the first year, a pilot project will be developed within one selected area or neighborhood which will involve a community group in the process of selecting a site and creating a public artwork for that area. We anticipate such a project will · not be exorbitantly expensive and that it will be the result of community participation with a local artist. The ArtReach program will be administered by the Outreach Committee of the Iowa City/Johnson County Arts Council and will be in conformance with the Council's mission as stated in its by-laws. The multi-year commitment of the City of Iowa City to funding this program will allow the subsequent development of several such arts projects in public places in the future. We request allocation of $16,400 for this program for the fiscal year 1995- 96 and after yearly evaluation of the program we will submit a detailed request to the Council for continuance of the program. Until a year ago, the Iowa City/Johnson County Arts Council has been a successful volunteer organization; with the addition of a quarter-time paid coordinator obtained through a 3 year grant from the Iowa Arts Council it has flourished. The energy of the organization is evident.-Since this fall additional gallery space, which more than doubles our exhibition capability, has been secured at street level in a joint agreement with a downtown coffee house, and Summer Art Workshops are being planned in our Arts Center and Gallery. Computer recordkeeping has begun, as well as a major fund raising campaign. We feel certain that the City of Iowa City will experience great benefits in funding ArtReach: A Community Arts Program for Iowa City. A detailed proposal is enclosed. Thank you for your consideration. Yours truly, Donna Friedman Dianne Kaufman Shirley Wyrick Outreach Committee for the Iowa City/Johnson Cotu3ty Arts Council Julie Kinkade, President Iowa City/Johnson County Arts Council Proposal for Funding for ArtReach: A Community Arts Program of the Iowa City/Johnson County Arts Council October 28, 1994 I. The Proposal and Goal The Iowa City/Johnson County Arts Council, which. this year is celebrating its 20th anniversary, recognizes the important role the arts play in building this community's identity, pride and character. Among its many other community services, the Arts Council has provided regular art exhibitions and arts festivals throughout the past twenty years. With the help of the City of Iowa City, we would like to make an even larger contribution to Iowa City in the next twenty years through a visual arts outreach program called ArtReach. ArtReach will promote and develop visual arts projects throughout the city which will become a legacy to the future. Such projects as murals (painted or ceramic), sculpture (in various media), artist-designed benches or fireplugs, original-design tiles used in functional areas such as walkways, and development of outdoor exhibition sites are some examples of a wide range of city enhancements which could make Iowa City an even more attractive place in which to live and visit. The ArtReach program is envisioned as a unique partnership between the City of Iowa City, the Arts Council, artists of the community and community groups which together will develop each project within the program. Community participation in the process of creating artworks throughout the city and its neighborhoods is the necessary element in this program. The Arts Council believes that through wider community involvement and increased accessibility to the arts, art will be recognized as a necessary part of our daily lives. Page 2 II. A Five Year Overview of the ArtReach Program ArtReach is envisioned as a multi-year community arts program to be administered by the Outreach Committee of the Iowa City/Johnson County Arts Council, and overseen by its Board of Directors, working out of the Arts Center & Gallery at 129 East Washington Street, Iowa City. Funding for this program is requested from the City of Iowa City. An initial five year commitment, with yearly review of the funding level, is proposed to allow for greatest effectiveness of the program. This proposal will fulfill many of goals of the Vision Statement of the Arts, Cultural and Human Development Task Force submitted to the Iowa City Planning Department on June 10, 1994: "Iowa City must meet the on-going challenge to preserve and improve a unique quality of life for a growing population and to provide a fertile environment for creative endeavors." In the first year, focus would be on careful design of a workshop or public forum which will provide information to community and neighborhood groups about art in public places thr9ugh a slide presentation and speakers. At the outset, a year around quarter-time paid coordinator will be selected and, with the help of the volunteer Arts Outreach Committee of the Iowa City/Johnson County Arts Co~ncil, the coordinator will develop the community art workshop and' slide presentation, the guidelines and timelines for the project, and a selection process for local artist participation. The coordinator will also oversee the ongoing community art projects and serve as liaison between the various participating and sponosoring groups. During this first year, a pilot art project will be developed within one selected area or neighborhood which will involve a community group in the process of selecting a site and creating a public artw. ork for their area. Recognizing that each of our neighborhoods and community groups has a special identity, the emphasis will be on developing a public art project based on that group's desires. We anticipate such a project will not be exorbitantly expensive and that it will be the result of community participation with a local artist. Emphasis will be on using inexpensive materials in creative ways to visually express the identity of each neighborhood or group's area. Page3' The second year .will have the same goals as the first year. However, since guidelines and coordination will be in place, and with the experience of the first project to guide it, the Arts Council anticipates that two community arts projects will be undertaken. During the third year the project focus might well be on projects supporting the City's vision of expanding its downtown below Burlington Street. Art can be used as a strong visual link between the two areas. Years four and five will see additional art projects realized on public sites, as determined by the community groups involved. At the end of this initial five year program, many new public art projects will have been added to our community for the satisfaction and delight of citizens and visitors. In addition to yearly evaluations, an overall evaluation of the ArtReach program will be undertaken during the fifth year to determine its effectiveness and continuance into the future. We hope that Iowa City will join other progressive cities in Iowa who fund the arts by supporting this program for community enhancement and involvement. III. Proposed Budget 1995296 Coordinator (//4 time, $10/h. our for 12 months)$4,800 Artist (1/2 time, $10/hour for 6 months) 4,800 Project Materials 3,000 Indirect Costs (Arts Center & Gallery support, incl. shared office space, mailingst overhead).3,800 FIRST YEAR TOTAL $16.400 Page4 V. Who We Are The Iowa City/Johnson County Arts Council is a volunteer, non-profit (501C3) community cultural organization which also is the governing board of the Arts Center & Gallery, located in the lower level of the Jefferson Building at 129 East Washington Street. During this past year, through a 3 year Iowa Arts Council grant, we were able to pay a one quarter time coordinator and institute a program of training unpaid student interns. This has provided the much needed stability of operation which allows us to mount this outreach program. The Arts Council continues to seek funding from many sources, including its membership, businesses in the community, area schools, and grants to maintain the Arts Center and Gallery and our planned Summer Art Workshop program. During our twenty year history., the Arts Council has: · Supported, through a two week celebration, the fondly rememberedChief Blackhawk mural during the City's urban renewal years; · Established the Arts Center and Gallery, which sponsors 11 monthly exhibits each year, as well as'other cultural events; · Served as fiscal agents during the early years for such groups as the Riverside Theatre, Drawing Legion and Eulenspiegel Puppet Theatre; · Received numerous grants from the Iowa Arts Council and the National Endowment for the Arts for special projects; · Originated a downtown arts festival which has evolved into the Iowa Arts Festival. This past year the Arts Council has: · Expanded our gallery space and visibility through an agreement with a newly opened business located on street level on Washington Street; · Hosted more than 4,000 visitors at exhibitions in the Arts Center and Gallery; · Displayed the artwork of more than 220 local, regional, national and international artists; · Sponsored, for the 17th year, the nationally known and juriedPaper/Fiber show; · Contributed more than 1,,500 volunteer hours toward arts programming for the community; Pa§e5 · · Sponsored the Festival Art Sale, with 70 artists displaying their work in the pedestrian mall during the Iowa Arts Festival; · Developed a project, underwritten by a local bank and newspaper, commissioning a playwright to write a play based on Irving Weber's Iowa City, which will be shown at the community's theatres,schools and other sites in the community. Respectfully submitted, Donna Friedman Dianne Kaufman Shirley Wyrick Arts Outreach Committee Iowa City/Johnson County Arts Council Julie Kinkade, President Iowa City/Johnson County Arts Council To Steve Atkins: Additional Information, as follows, can be provided with this proposal if you feel it is appropriate: An article "Public Art: What It Is and What It Is Not" A Selected Chronology of Public Art Programs Strategic Public Art Planning in Ames 1991-2001 JOHNSON COUNTY HISTOl ICAL SOCIETY Notes for Iowa City Council -- Meeting of Feb. 6. 1995 Why should the city provide operating support to the Heritage Museum? I. Cultural value · Steward of our community's cultural bedtage · Teaches, in.te. rpmts & preserves our local histot',] · Manages 3 h~storic sites, including Iowa City's Plum Grove · Brings the community together- we all share this place & time II. Popular value · Valued by Iowa City residents: 511 of our 750 members are from Iowa City · Iowa City's own Arts, Cultural & Human Development Task Force identified "culture...& the arts" as a "prime focus for the community." 1II. Economic value oA tourism product - 30% of visitors from outside county · Creates employment °Brings in grant dollars - almost $65,000 in the last six years IV. Development value °Potential for developing into a regionally-important tourist attraction °One of 3 Iowa museums [and the smallest one!] to be recognized the last two years with General Operating Support Grants from the U.S. Institute of Museum Services. Fiscal Year 1989 $18514 1990 $21655 1991 $30455 1992 $47516 1993 $62480 1994 $83906 1995 $100,000 1996 $150,000 · Local governments provide 25% of our support this year. We raise 75% of our own support annually through memberships, grants, gifts, admissions, and revenue-producing programs. The modest support the City of lowa City gives us is leveraged many times over. History of Iowa City's S~port of the Heritage Museum * MuseumFounded 1983: City S~,port Began 1992 Museum Budget City Suppen City Support as % of Budget -0. $2000 4% $2100 $2200 2.6% $2300 2.3% $6000 [Proposed] 4% Our proposed budget for next year includes the addition of a staff position in developmengfundraising. 12000- 11600- 11200- I0800- 10400- 10000- g600- 9200- 8800- 8400- 8000- 7600- 7200- 6800- 6400- 6000- 5600- 5200- 48O0- 4400- 4000- 3600- 3200- 2800- 2400- 2000- 1600- 1200- 800- 400- 0 i Museum Visitor Numbers FY1988 FY1989 FYlgg0 FYlggl FYlgg2 FY1993FY1994 [] Museum Visitors [] Program Attendance [] Total Visitors & Attendance JOWNSON COUNTY Nov. 10, 1994 Steve Atkius, City Manager, The City of Iowa City Civic Center. 410 E. Washington St. Iowa City, IA 52240 Dear Stove: As you are aware, the Heritage Museum continues to grow rapicily, becoming more vital to our comm~ty every year. · 600 In the last mx years, we have so~n the annual number of mugurn ~isitom and program participants rise from to more than 12,000. Beginning in FY92, Iowa City helped to provide operating supper for the Heritage Museum in the mount of 4% of our annual budgeL in FY96, we expect the increasing demand for oar programs anil services to push our budget past the $150.000 mark. In FY96. therefore. we are asking you for $6000. We lieHove Iowa City should slipport the Heritage Museum for the following rcason~.t T.h.e Heritage Museum is an important tourism product, , Almost 30% of Heritage Museum ar toays, a reunacm~ent weekend at the Johnson County Fakground~. This lust attempt was very successful, with more ~.. 3000 v ' ' ' isttors en. loymg their visit to me 1860's. We expect Civil War Days to become an annual event, with annually-inureasing attendance and a Concomitant economic impact on our commuoity. The Heritage Museum benefits the area economically.. h the last six years, we have added three saff positions. contributing professional employment which ~enefits lhn commtmity in many ways., During the last six frocat years. the Heritage Museum has received $64,721 in federal and state grant money. Grant dollars are spent locally, which also benefits our community. The Heritage Museum is Important to Iowa City residents. , Currently, the Heritage Museum enjoys the support of more than 750 members. Of those, 511 give 'Iowa City' as their address., Pro records show that about 70% of our local "artici ................ gram v v'""~uumuursurom)miowacity . Recendy, theArts, Cultural &Humm Developmat Task Force, an Iowa City citizen "-u- Iol b" ' - · ·" · · 19u p Y ~usan Uralg, suoulltted a vss~on statement and proposed goals to your Planning Dopurlm¢s~. In no uncolaln terms, the group identified "culture, human development and the arts" as a "prime focus for the community.,, The HerRage Museum Is already an excellent museum with enormous potential for growth. · Last year, we were one of only thr~ Iowa museums to receive a C~uml 0persOng Support Grant from the U3. Institeto of Museum SePtices. These grants are aw~P.A every two years to museums that demonstrate excellence in all areas of museum operation. As we incfosse our r~putalton for excell~co and expand oar opemtiuns, I believe tt is pmslble for the Heftiago Museum to become a rogioanl cultural attractio~ like W ' aterico s C-rout Museum or Davenpen's Pumare. The Heritage Museum provides an essential service to our community, is the steward of our communi-,'s ~..i.._, ..... The Heritage Museum v ~.m[~,u anniago aao the lteel~r of Its memories. As our community moves into a new century, we will face complex social and environmental challenges. All of us must be able to think contextually when thin~dng about the past as well as the present ff we are to under~tand our views and those of other people. At present, the 1ohnson County Historical $ocieo,'s Heritage Museum is the only organization preserving, interpreting and teacling our local h~ory. As I did last year, I would like to suggest the hotel-motel tax as a logical source of dollars for the support of the muscum~ As you know, the Iowa Code mandates the dedication of 50% of hatel-motel tax revenus dollars for tourism-~ched expenditures. Many cities use hotel-motel tax revenue to develop their tourist atuactions, ~hcrcby increasing tourism, which benefits all the local businensen. The continued development of the Heritage Museum could bca s~p in the fight direction for marketing Iowa City as a destination. I hope you will support us in this effort. Please feel free to c/dl if you have any questions or require fur~cr information. Thank you for your attention and for your assistance in making othe~s aware of our g~ais. Rogards, Laurie Robinson Musetun Dlreetor - Hurlrage Museum of Johnson County cc: Donald J. Yucuis, Finance Director · :~-~-'~ Johnson County Council of Governments ~ 410E~90sh~ton.St IovvoGty, lowo52240 Date: February 3, 1995 To: Iowa City Council Members From: Linda Severson, Human Services Coordinator Re: .Aid to Agencies Funding Recommendations Attached you will find FY96 Funding Recommendations for Social Service Agencies. These amounts were developed by Susan Horowitz, Naomi Novick, and Bruno Pigott with my assistance. These recommendations will be discussed at the informal work session scheduled for Monday, February 6th. s$'0 Agency Funding FY94 Big Brothers/Big Sisters 830,000 Crisis Center 826,892 Domestic Violence Int. 838,900 Elderly Services Agency 848,750 Emergency Housing Project 83,500 NACAP 86,000 ICARE 88,500 Mayor's Youth Employment 835,000 MECCA 820,000 Neighborhood Centers 842,976 Rape Victim Advocacy 912,000 Red Cross 84,200 United Action for Youth 84f~,000 TOTAL AGENCY CONTINUATION CONTINGENCY PRELIMINARY RECOMMENDATIONS CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING Allocated % Increase I J FY95 94 to 95 II Re(~uest II 831,500 5.0% II 836,500 929,692 10.4% II 934,148 942,000 8.0% I I 945,0o0 851,000 4.6% II 960,100 95,250 50.0% 98,000 $6,000 0.0% 96,240 $8,§00 0.0% 910,000 $35,000 0.0% 935,000 922,000 10.0% 930,500 945,000 4.7% 965,000 $12,000 0.0% 912,000 94,200 0.0% 94,420 950,000 2.0% $65,000 8325,718 9342,142 5.0% 85,493 $5,658 3.0% TOTAL CONTINUATION 9331,211 New Recuests -- Existinn A~lencies Free Medical Clinic Independent Living Youth Homes TOTAL NEW REQUESTS TOTAL CONTINUATION 8331,211 PLUS NEW REQUESTS 9411,906 95,828 8347,800 5.0% II 8417,734 II II II II II 95,000 II 91,ooo II 91o,ooo II II · II 816,000 II II 9347,8d0 5.0% II $433,734 II FY96 Increase Proposed 933,075 $31,200 $44,100 953,500 $6,000 $6,240 $8,925 935,000 924,500 $47,250 912,000 $4,410 953,000 9359,200 $5,990 $365,190 $365,190 Dollar $1,575 $1,508 92,100 92,500 9750 9240 9425 92,500 $2,250 9210 93,000 917,058 9332 917,390 90 917,390 Percent 5.0% 5.1% 5.0% 5.0% 14.3% 4.0% 5.0% 0.0% 11.4% 5.0% 0.0% 5.0% 6.0% 5.0% 5,8% 5.0% N/A N/A N/A N/A 5.0% City of Iowa City MEMORANDUM Date: To: From: Re: February 2, 1995 City Council City Manager Kroeze Family - Golf Course - Sewer Routs With the d~feat of Greenview Manufactured Housing Park, some of the elements of our ongoing negotiations with the Kroeze family, through attorney Bill Msardon, are likely to change. There was an expectation, I am sure, on the part of the Kroeze family that the road to be built would be made available to them to satisfy their intersst in housi.ng development adjacent to the golf course. Additionally, they have not demonstrated any interest in changing their position on the location of the sewer around the golf course rather than through, even recognizing it would limit future development potential. I plan to contact Bill Meardon to resurrect these discussions in that this is continuing to. drag on. You may recall we originally met in September. I suspect the Kroeze family will seek an 11th hour decision, and because of their inexperience with land development issues, their very narrow agenda will be their only position. CC: Chuck Schmadeke Karin Franklin City of Iowa City MEMORANDUM Date: February2, 1995 To: City Council From: City Manager Re: Legislative Update I spoke with Dick Myers to get feel for the issue of the machinery and equipment exemption. It appears the State Senate is firm in their belief that the income tax is not acceptable and will be pursuing property tax relief. The House of Representatives feels to the contrary. Dick tells me the Senate felt so strongly they did not want to even see any type of income tax reduction bill, As a political strategy the leadership in the House of Representatives has rolled together all the tax reduction proposals, the income tax, machinery and equipment exemption, certain homestead exemptions, etc. This package of legislation will then be referred to the Senate conference committee as a means by which they hope to have the Senate deal with the income tax issue. As a bottom line Dick feels that the property tax reduction and/or incon]e tax reduction as favored by the Governor will be fought about for a long time. It will likely be the near the end of the session before any resolution to the issue. The resolution certainly will come after we have adopted our City budget. tp2-3 February 2, 1995 CITY OF I0 WA CITY Richard L. Ferguson Amedcan College Testing 2201 North Dodge Street P.O. Box 168 Iowa City, Iowa 52243 Dear Dick: In January of 1994, through a letter to the Mayor, you gave the City Council a bdef update of the progress that is being made on ACT's campus project. In that letter you mentioned construction of an office building to begin in 1995. I think it may be appropriate for you to update the Council again on the development of ACT's project. We also need to provide you some information. As you will recall, the City received a petition for signalization of the driveway at ACT from some of your employees. We have scheduled a traffic signalization project, however the proposed location would be at the intersection of Highway 1 and Old Dubuque Road. The project would include reconfigura.tion of the intersection and improvement of old Dubuque Road south of Highway 1. Presently, this project is programmed for FY97. The City Council is currently working through the budget process and may make some revisions to the timing of various projects. A public hearing will be set for February 28, 1995. Again, I think the Council would appreciate any new information you have about the progress ACT is making on your campus development. Sincerely, Stephen J. Atkins City Manager co: City Council 410 EAST WASHINGTON 5TREt"T · IOWA CITY, IOWA 5~1240-1S~6 · (Jig) 356-~1000 · FAX (.1IS) City of Iowa City MEMORANDUM Date: February 2, 1995 To: From: Re: Marian K. I(arr, City Clerk Honorable Mayor Susan M. Horowitz and Members of the City Council Linda Ne,w. man Woito, City Attorney . ~ Legal Opinion Request: Whether the "affidavit to com~nence initiative proceed- ings" filed with the City Clerk January 31, 1995, is appropriate under City Charter Background We have received an "affidavit to commence initiative proceedings" from John R. Rummelhart, Jr., which attempts to begin initiative proceedings under the City Charter to, once again, challenge the City Council Resolution No. 94-272 which authorized City staff to acquire and condemn property for the Iowa City Water Supply and Treatment Facility. The Iowa City City Charter provides for initiative proceedings under the following circumstanc. es: "Qualified electors have the right to propose ordinances to the Council and, if the Council fails to adopt an ordinance so proposed without any change in substance, to have the ordinance submitted to the voters at an election." §7.01 (A)(1), City Charter. Summary of Conclusion In reviewing the City Charter, I find the affidavit, together with the "proposed initiative resolution," to be inappropriate for initiative proceedings under local law for many of the same reasons stated in an earlier opinion concerning an attempt to begin referendum proceedings. Analysis Proposed resolution is not subiect to initiative Droceedinqs because temporary in nature, rather than permanent In order for a City Council action to be subject to initiative proceedings, such Council action must fit within the definition of "ordinance" set out in the City Charter. An ordinance is defined as measures which are "...of a permanent rather than temporary character,..." § 7.01 (A}(1), City Charter. 2 The proposed initiative resolution requests the City Council suspend execution of Resolution 94-272 "until an alternative feasibility study and site plan...is prepared and presented to the public" and for no more than one (1) year. See fourth unnumbered paragraph in the attached "proposed initiative resolution." Based on the plain language of the proposed initiative, it is clear the resolution does not satisfy the "permanent character" requirement and is thus not an "ordinance" within the meaning of the City Charter. This means the proposed initiative resolution is not appropriate to commence initiative proceedings under the Iowa City City Charter. Proposed resolution not subiect to initiative because administrative and executive in nature, as o~)~osed to broad ~olicv, law or plan The proposed initiative resolution also falls outside the subject matter of initiative proceedings set forth in the City Charter because the proposed document is administrative and executive in nature - as opposed to adoption of a new law, policy or plan. To put it in layperson's terms, the proposed initiative is in the form of a resolution which is not a "law, policy or plan." More specifically, the definition of "ordinance" under the City Charter is a "...proposition enacting, amending or repealing a new or existing law, policy or plan, as opposed to one providing for the execution or administration of a law, policy or plan already enacted by Council. §7.01 (A)(3), City Charter [emphasis added]. As you can see by Resolution No. 94-272 attached to the "proposed initiative resolution," the City Council was taking an administrative or executive act to carry out the policies and intents of the Comprehensive Water Facilities Plan approved by the City Council in November 1993, Resolution No. 93-316. This Comprehensive Water Facilities Plan is the broad "policy or plan" adopted by the Council, and Resolution No. 94-272 is, correlatively, merely an executory or administrative act to carry out the broad policies and plans of the Comprehensive Water Plan. Moreover, the "proposed initiative resolution" set forth i~ Mr. Rummelhart's documents requests the Council do three things - two of which are administrative, and one of which is discretionary: The resolution requests the City Council hold the previously-adopted Resolution No. 94-272 in abeyance for at least a year, while the City Council directs staff to complete another feasibility study for the Water Supply and Treatment Facility Project ("Water Plant"), and that such study should include a review of the site selection process. See the fourth unnumbered paragraph. The resolution suggests that Council amend Resolution No. 94-272 to state explicitly the Council's intention to construct the Water Plant at the "lowest possible cost" and "without 'multiple shared uses'." See the fifth unnumbered paragraph. 3 The resolution asks the City Council to disregard the two-year limitation on any initiative attempts to amend Resolution No. 94-272, as set forth in §7.01 (B)(3), City Charter. Apparently the specific Charter provision referred to states as follows: "Council repeal, amendment and reenactment. No ordinance proposed by initiative petition and sdopted by the vote of the Council without submission to the voters, or adopted by the voters pursuant to this article, may for two years thereafter be repealed or amended except by a vote of the people, unless provision is otherwise made in the original initiative ordinance." §7.01 (B)(3), City Charter. The first two requests are still administrative in nature to execute and carry out the City Council's overall Comprehensive Water Plan. As for the third suggestion, I am baffled as to why this request is included since the two-year limitation only "kicks in" if the Council acts after an initiative has been proposed - which has not yet occurred. Moreover, since the proposed initiative is asking for a one (1) year suspension of Resolution No. 94-272, the two- year waiver makes no sense because inconsistent with the request itself. Proposed initiative resolution falls within the list of "limitations," thereby excludin(~ it from being subject to initiative oroceedin(~s Finally, the City Charter lists certain subject matters which are explicitly excluded from initiative and referendum proceedings. The subject matter of the proposed resolution before us now falls within at least two of the subjects specifically excluded from initiative proceedings: "Any measure of an executive or an administrative nature;" and "Any measure required to be enacted by State or federal law." §7.01(B)(1)(a) and (h), City Charter. While the City Charter is intended to provide broad initiative and referendum powers to qualified voters of the city, nonetheless the City Charter does contain certain limiting language. In sum, the proposed initiative is not appropriate to proceed through the next stages of the procedures. This does not, however, mean Mr. Rummelhart is without legal redress. Other Le~al Remedies Mr. John Rummelhart, Jr. can arguably apply to the district court for a writ of mandamus - in an attempt to direct the City Clerk to receive signed petitions to commence initiative proceedings under the City Charter. However, the petitioner would have to prove that the City Clerk has a clear, legal duty recognized under state and local law to commence initiative proceedings. Based on the very plain language of the Iowa City City Charter, I do not believe any such mandamus action could be successful if still based on the attached documents. This is because the "proposed initiative resolution," which aims toward amending a prior resolution which authorized acquisition and condemnation of land for the Water Plant, is not appropriate for Initiative or referendum proceedings - no matter how strained a construction one might impose on the attached language. 4 While there may be further creative efforts to present this 'essentially political decision to the electorate for a vote, I have not yet seen such an effort that falls within the City Charter. I trust this information will be helpful to you, but plea.se do not hesitate to contact me if you have any questions. CC*' City Manager Assistant City Manager John Rummelhart, Jr. TeresaWagner Attachments Inw~af~n,mmo AFFIOAVIT TO COMMENCE INiTIATNE ~ PROCEEOINGS,.O COUNTY OF JOHNSON ) The undersigned petitioner(s) hereby propose(s) to commence initialLg'a' proceedings pursuant to/L, lJcie VII of the Chintar of Iowa City, 1, Each of the undersigned is a voter who is registered to vote In Iowa City. 2. The undersigned will supenrise the circulation of the Initiative or referendum peSUon and will be responsible for filing it in proper form with the City Clerk of Iowa City. 3, The name(s), address(as), and phone number(s) of the petitioner(s) is (a'a) as follows (print or type): John P,. Rushed. hart, 232 S. $,""~C, Ap~:. 86 ¢t:v, [A 52260 35[-[128 4, NI relevant notices relating to the Initiative or referendum proposal shall be addressed as follows: Berker, Cruise, Kennedy a HoushCon P.O. Box 2000 (Name of recipient) Siteat Address or Post Office Box City, State, 7~p Code exhibit and by this referendum made a pa~t hereof. Wltne~ my (our) hand(e) this $~. day of The ordinance proposed or sought to be reconsidered is attached hereto as an '~,',',',',',',',~,~ .199~. ~bh~ R. ~e~r~, J~. I~ , by John R. R~iharc, Jr.~ ' . to me ~o~ to be ~e person(a) who exerted ~e foregoing ~dav~ ~d ~o (or each of whom) a~o~edged ~at he/she exe~ ~e ~e ~ hb~er volun~ a~ ~d de~. NO~ Pubic [.~ My ~mmisalon expiras PROPOSED INITIATIV. E RESOLUTION ..: We, the signers of this Petition, are all oualified el tors of th~ ~ifv nf · . _ ec u~tT, an,d.w,e beheve that the projected costs of the 1994 Water Trea~nt project are too nlgn. (~' . We,,t.he signer.s of,this .Pe. tition~ have read,Resolutio.n No. 94-.2.72, attached reto an(~ Lncorporateo nere~n oy. reT.eren. ce, w. h[ch, au. thon, zes !he,, City of Iowa ty !.o acquire property for the.water treatre, ent,prqj.ect an(: w.e Delleve .that. the ac- qu~sitlon of 230 acres for th.e..s~te of the wat.e.r. plant ~s excessive, resulting n un- necessary expense to the c~t~zens of Iowa Qty. . ., .,W..e, the, signe. rs..of t,his .Petition, would like to p. ropose that an alternative ~ea_s!D,L[y stuay.an.a. s~[e planpe pr,e. pared to determine if the water treatm'- , . ent facd i. ty co.uld. be bud[ at Iowe. r co. st .an, U ~f a s.maller and. less expertslye s~te could. be . Touna. Moreover. w.e w~sh to ae~ay any Tufther action on tl~e water treatme.n.t proj- ect at the :)resent s te ('on Nort.h. Dubuq.u,e., Street north of..Inte. rstate 80) until the .results ,qf the proposed alternabve feaslbd~ty stuay and site p~an are presented to me public. N ...T_H_E_R. EFORE,.BE IT NOW RE.SOLVED, that the.execution o.f Resolu. t.i.qp o. ~4-;z/2.De, and .the sa. me hereby ~s, s.u. spepded unt an alternative feasibility study and s~te plan, m.volv.~ng less costly s~tes is prepared and presented to the pubhc. Such suspension ~s not to exceed one year; and __, BE IT. F,URT..HER R, E,S,OLV. ED that Resolution No 94-272, insofar ,a..s..it se- ~c~s,a. par~cu~ar,s~t.e. anq qet.,erm~nes t, he need for "Water Treatment Facilities" snou~o. oe amenae(~ to state mat the s~te and facilities should be selected and ' constructed a!, the lowest ossible cost to the tax a r P . p yes and water users in the City of Iowa .C ty, and, ~f necessary, w~thout mu t~ple shared uses"· tion f P.e. rmission is h.e.r,eby..qra, nte_d to the Coun.cil to e, nact an alternative Resolu- · . o..r me purpos,e or m.e. water/reatment Pro~ect w~thout re_~ard to the ~o year hmltat~on set fdrth n SectLo. n 7.01 (B)(.3.) of. the Charter..o.f the Qty of Iowa C~ty, provided that such alterna!lve Reso[dtlon ~s enacted with the aim t,o re.duc, e costs of the water treatment project of 1994 and that the above suspens on s ooserveo. m:97A168.mere RESOLUTION NO. RESOLUTION AUTHORIZING THE ACQUISITION OF A WATER TREATMEN7.-~ FACILITY SITE. ACQUISITION OF THE IOWA RIVER POWER DAM, At~UISi~ TION OF 'WELL SITES, AC~,UlSlT1ON QF WELL PROTECTION EASE.~_.N_-.T.~... --~ AND ACQUISITION OF WATER MAIN, SANITARY SEWER AND .~T~ER-~ NECESSARY EASEMENTS, ALL IN CONJUNCTION WITH THE PRO?I;rOSE~- IMPROVEMENTS TO THE CITY'$ WATER TREATMENT FACILITIES PR~)~I~T~ ; WHEREAS, the City of iowa City has undertaken a project to improve its water~atrr~t and water collection facilities, hereafter collectively referred to as the "Water Treatment Fa~lities" or the "Water Treatment Facility;" and WHEREAS, the City Council has determined that construction of the Water Treatment Facility is a valid public purpose under state and federal law, and has further determined that acquisition of certain prope~y rights is necessary to construct, operate, and maintain the proposed Water Treatment Facility in order to protect .t.he City's various r~w water sources; and WHEREAS, the City's consultant, Howard R. Green Company, has determined the location of the proposed Water Treatment Facilities, including multiple.and cornpat hie shared uses of lands acquired for the primary functions of orotecting the City's water treatment and .wa.t~ sources.; and ~ WHEREAS, CiW staff have also recommended that multiQle s. hared us. es of lands acquired for the Water Treatment Facilities should be ~ermit~ed, where ~hose uses are compatible with the p.rimary fun. c..~ion of water treatment and..pr_otecti.oq., e.g., rec_r.e~tional.trails.; and WHEREA'S, City staff should be authorized to acquire necessary proper,'y ri_qhts at th_e..b_est oreTall ~3rice..to the C. it,~. NOW, THEREFORE, BE IT RESOLVED 8Y THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council finds it is in -'.he public interest :o acquire prcperty rights by warranty deed, quit claim deed and/cr easement for the construc:ion of the Water Treatment Facility, which Facility constitut,.s'a public improvement under Iowa law. The City Council further finds ~hat acquisition of. said property rights is necessary to carry out ~he ~unc~ioqs pf ~h_e Water Treatment Facil~ and ;hat such We:at T:ea:,,-,e,~t Faci!ity constitutes a valid public .;urpose under state and federal law. The City Council further finds it is in the public interest to combine shared uses of public propert,/ which can serve cross-functions where those shared uses are compatible, one wi~h another. Specifically, the City Council finds that multiple shared uses of lands acquired far the Water Treatment Facilities should be permitted, where those uses are compatible with the orimary function .of water tre_a_tm...ent and wate..r f3ratection. e.q.. ~'ecreatianal trails. This Council further finds that multiple, shared uses of lands herein acquired demonstrates fiscal resaonsibili,.-y and ~ood stewardshio. of publi'c lands, and will' promote and protect the safety, health and welfare of the citizenry of Iowa City. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit cla. im deed and/or easement for the construction, operation and maintenance of the Water Treatment Facilities, including any properS..rioht.s .associated with .mult!~l.e s.hared uses where the shared ,m~,~ are compatible with the primary use as a Water Treatment 'Facility, e.g., recreational trails. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to purchase property rights by warranty deed, quit claim deed and/or easement agreements for recordation in the Johnson CounW Recorder's Office at the City's expense. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. In the event the necessary property rights for the Water.Treatment Facility cannot be acquired by negotiation, the City Attorney is he?~by authorized and directed to initiate condemnsdon proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Water Treatment Facility, including property rights associated with multiple shared uses which are compatible with the primary functions of the Water Treatment Facilities, all as provided by'law. Passed and approved this ~a day of ,1994. CI'F'Y"~LERK MAYOR Approved by C~ty Attorney's Office it was moved by ,~i'nv~¢[, and seconded by adopted, and upon roll call there were: the Resolution be AYES: NAYS: ASSENT: Baker Horowit~ Kubby Lehman . Novick Pigart Throgmorton Resolution t~o. 94-272 February 2, 1995 Bruce Glasgow 834 N. Johnson St. Iowa City, IA 52245 James P. Glasgow 3291 Dubuque St. NE Iowa City, IA 52240 CITY OF IOWA CITY John Cruise 905 Bluffwood Dr. Iowa City, IA 52245 Re: Request for clarification of grading permit issued June 8, 1993, for retaining wall construction; Cliffs Condominium regime located at 1122 North Dubuque Street and 1136 North Dubuque Street Dear Bruce, Jim and John: Our records in the City Housing and Inspection Services Department indicate Jim Glasgow applied for, and obtained, a grading permit June 8, 1993, Permit No. BLD93-0253, for the purpose of installing an engineered retaining wall east of the Cliffs Condominium Re- gime/Apartments located on North Dubuque Street, Iowa City, Iowa. Our records from the City Assessor's property tax parcel cards show the following ownership: - Ownership of units 1-8, 1122 North Dubuque Street - Bruce Glasgow - Ownership of units 9-12, 1122 North Dubuque Street - James P, Glasgow - Ownership of units 1-4, 1136 North Dubuque Street -James P, Glasgow - Ownership of units 5-12, 1136 North Dubuque Street- John Cruise If ownership of this property is not accurately reflected 'n thls letter, please let me know as soon as possible. It has come to my attention that the last time you spoke with City staff last Summer, Ji~n Glasgow was prepared to complete the footings for the southern portion of the buttressed retaining wall. We note wood forms have been in place for some time, but no concrete has yet been poured, We appreciate this effort to install the retaining wall, but further progress needs to be demonstrated to maintain the validity of the permit. In addition, nearly a year has passed since Jim Glasgow agreed with the schedule submitted by Ron Boose, Senior Building Inspector, in letter form dated April 20, 1994, see attached, We understand the original June 1993 grading permit had to be extended because of the extreme flooding experienced in 1993, Nonetheless, It is nearly two years after the issuance of the grading permit, and the retaining wall is still not completed, as promised, Because of the lack of significant progress during the past year when you agreed to complete the work according to the April 1994 schedule, the City now requests you submit sufficient financial information to demonstrate the grading permit is still valid, As you well know, the grading permit can only remain valid if you have completed at least 10% of the value of the entire project within a six-month period of time, From what City staff has observed, you have not made significant progress during the past six months, Thus, we have a question as to the validity of your grading permit, Bruce Glasgow, James P, Glasgow, John Cruise February 2, 1995 · Page 2 If it is your understanding that the grading permit is still in full force and effect, please submit financial information to me, sufficient to show you have completed at least ten (1 O) percent of the value of the project during the last six months, and please do so no later than February 28, 1995. Moreover, in light of the lack of significant progress this past year and if it is your understanding your grading permit is still valid, the City requests you satisfy the requirements of a performance bond, satisfactory to the City and in an amount sufficient to permit the City to complete the work in the amount of t~80,000 - in the event you do not do so yourself. This amount represents 100% of the estimated value of the project. Such performance bond may be submitted in the form of an irrevocable letter of credit or cash, all as provided by City Code. If it is your contention that your permit is not valid, or if the City finds that your grading permit is no longer valid because of insufficient progress, you will be informed that the grading permit is void and of no force and effect. In any event, your grading permit will expire, on its own, two years from the date of issuance or June 8, 1995. Thus, it is imperative that you respond to this letter as soon as possible. While we appreciate your effort to hire an engineer to design the buttressed retaining wall, and we appreciate your efforts to install the first portion of the retaining wall, we still desire to have you complete the retaining wall as originally designed, tn the hopes the retaining wall will work to hold back the hillside which is sloughing off onto the Cliffs Condominium Regime/Apartments. However, we remind you that even though we continue to urge you to, at a minimum, complete the originally designed retaining wall, we have no soils engineer to tell us that your designed wall will, indeed, work under the circumstances. Only an engineered grading plan, based on a soils engineer's analysis will give us that answer, and such answer may ultimately be required in order to assure the continued safety of the residents. would appreciate hearing from you as soon as possible. Respectfully submitted, Linda ew~ City Attorney CC: Cit~/Council City Clerk Marian Karr City Manager Steve Atkins Assistant City Manager Dale Helling City Engineer Rick Fosse Sr. Building Inspector Ron Boose Assistant City Attorneys Anne Burnside & Sarah Holecek Attachment Inw~c§ffs.ltt Permit #.: BLD93o0253 Issued...: 06/0S/93 Applicant Name: Job Address...: Parcel # ..... .: Zone .......... : Project Name.°: BUILDING PERMIT JIM GLASGOW 1122 N DUBUQUE ST XX63918019 R INING CITY OF IOI4,'A CITY (319) 356-5123 Applicant: ......................... C~tractor: ................ JIM GLASGO',,/ GLA~G~ ~ISTRUCTIOlt 3291 DU~QUE ST. ~.E. PH~1:330-1390 3291 ~ ST ~ PH~1:351-~2 Legal Des¢ .... : SUBDIVISION: CLIFFS CONDO, THEBLOCK: 12 LOT: 1122 Project Description: CONSTRUCT 10' X 100' ENGINEERED RETAINING WALL EAST OF CLIFFS APTS. TYPE OF USE ........ :OTH DWELL UNITS.., .... : 0 TYPE OF IMPR ..... ..:GRD FRAME TYPE ........ :MASN ocr GROUP .... .....:? TYPE CONST ...... .:? BASEMENT? .... . .......:? STORIES ......... ....: 0 ZONING DISTRICT.:RM-20 OVEPJ~AY ZONE:? REQ'D PARKING ..... FIRE DETECT REQ'D?:? ROOMS ............. : 0 BEDROOMS. ......... : 0 STRUCTURE .............. DIM:10 X 100 : AREA: 0 sf GARAGE ................. DIM:? : AREA: 0 sf FIRE SPKLRS REQ'D?..:? FIN EXTING REQ'D?..:? AIRPORT ZONE ........ :? FLOODPLAIN .......... DIM.:? : AREA: 0 sf SETBACKS (ft) .......... FR: 0.00: RE: 0.00: LT: 0.00: RT: 0.00: CONT ~RIC~ PER~IT FEE $;G5.00 TREE ORD APPLIC? .... :? HANDICAP REQ APPLIC?:? ST ENER CODE APPLIC?:? CERT OF OCC REQ'D?..:N NOTICe: Separate tarmite are r~Nfred for buILclf~g, eLKtrScsL, pLu~lng, heating, air c~dftlontng, or'signs. Th'Is I~tmIt I~comes null ~ void If ~rk or c~tr=tl~ authorfz~ is ~t c~ within 180 ~ys, or tf c~tr~tl~ or work s~ or ~ for m ~rt~ of 1~ ~ it ~y tim after ~ork 18 c~. AlL provisions of (aM ~d ordfnm~cea governing this work must be co~pHed with ~hether specified herein or not. This does no~ presu~ to give ~thority to violate or c~eL the provlslo~ of any other state or local Law regulating c~r~tr~tfo~ Date i - Original 2 - Inspector 3 - Offtoe 4 - Customer bLd~rmt, rev: 04/2819:~ April 20, 1994 CITY OF IOWA CITY Jim Glasgow 3291 Dubuque Street NE Iowa City, IA 52240 Re: Cliffs Retaining Wall Dear Jim: Due to the unusually large amount of rainfall last summer, you were unable to complete the work authorized by Building Permit No. 93-0253; that is, to construct an engineered retaining wall to the east of the Cliffs Apartments. The weather has been more cooperative this spring and I see that you have made some progress with the footings. Since there are a number of people very interested in seeing this project completed, we are once again requesting a proposed construction schedule for the project. I have enclosed the schedule which Is slightly modified from the one which you submitted last year. Please let me know if you have any objections to this timetable. If I do not hear from you I will assume that this schedule is acceptable to you and will expect that you will adhere to it to the best of your ability and control. Please remember that as a condition of the original permit, inspections must be conducted by a registered civil engineer and copies of all reports forwarded to the Building Inspection Division. Please contact me at 356-5122 if you have any questions or comments concerning this notice. Sincerely, Ron Boose St, Building Inspector cc: Linda Gentry, City Attorney R£VISED-- (~IS'~;;C'~ZO),I SC~BDULR -- lgg4' C~,E ' TII~ BAcKFTT-?~ WITH Rim ~Ap m~ D .I~T'----~m~ ! TO ~U~ 10 s~ " szco~m o~ C4o')~ ~.0 ~o .~m.. ~ CURB ~XHB, BACKi':I:LL SECTION (40')~y 6 TO ~]LY 21 c~ TI~, DACI~ILL City of Iowa City MEMORANDUM Date: February 2, 1995 To: From: Re: Mayor, City Council, City Manager Jeff Davidson, Assistant Director, Planning & Communi_.i.i.i.i.i.i.i.i.~velopment David Schoon, Economic Development Coordinat~___.~_~ Design Plan for the Near Southside Redevelopment Area Following your instructions from the January 16 City Council work session, we have sent out a Request for Proposals for a Near Southside design plan, Proposals from interested consulting firms are due February 24, You Will recall that the RFP states the consultant shall work with an 11-person advisory committee made up of representatives from various interest groups. We would like to form this committee during the month of February so they are ready to go when the consultant is hired. Following is a list of participants ~hich we feel would be appropriate for the design plan advisory committee, We would propose each group to have one representative. Unless instructed otherwise, we will proceed to contact individuals and organizations so that the advisory committee can be assembled, Proposed Near Southside Design Plan Advisory Com. mlttee Participants 1. Near Southside neighborhood property owners 2. Near Southside neighborhood business owners 3. Near Southside neighborhood tenants (elderly or person with disability) 4. Chamber of Commeme 5. Design Review Committee Planning and Zoning Commission 7, University of Iowa administration 8, University of Iowa student 9, Project GREEN 10, Environmental Advocates 11, Iowa City Community School District The meetings of the advisory committee will be open to the public, so individuals who are not selected may still observe the proceedings of the advisory committee meetings. We will proceed to assemble the advisory committee during the month of February. cc: Karin Franklin Jccogl~)~:Jesl~pLmmo JMZ CORPORAT'rON ~ ~ CO~;ORA'rI~N TARGET $1;~]£$ IITo8 E City of iowa City MEMORANDUM Date: February 2, 1995 To: Mayor, City Council, City Manager From: Jeff Davidson, Assistant Director, Planning & Communi~velopment David Schoon, Economic Development Coordinat~.~.~ Design Plan for the Near Southside Redevelopment Area Re: Following your instructions from the January 16 City Council work session, we have sent out a Request for Proposals for a Near Southside design plan. Proposals from interested consulting firms are due February 24. You Will recall that the RFP states the consultant shall work with an 11-person advisory committee made up of representatives from various interest groups. We would like to form this committee during the month of February so they are ready to go when the consultant is hired. Following is a list of participants which we feel would be appropriate for the design plan advisory committee. We would propose each group to have one representative. Unless instructed olherwise, we will proceed to contact individuals and organizations so that the advisory committee can be assembled. Proposed Near Southside Design Plan Advisory Committee Participants 1. Near Southside neighborhood property owners 2. Near Southside neighborhood business owners 3. Near Southside neighborhood tenants (elderly or person with disability) 4. Chamber of Commeme 5. Design Review Committee 6. Planning and Zoning Commission 7. University of Iowa administration 8. University of Iowa student 9. Project GREEN 10, Environmental Advocates 11. Iowa City Community School District :['he meetings of the advisory committee will be open to the public, so individuals who are not selected may still observe the pmceedir~gs of the advisory committee meetings. We will proceed to assemble the advisory committee during the month of February. cc: Karin Franklin Jcc~p',desi~npl.mmo Johnson County Council of Governments 410 E VVash~ngton ~ bwe Oly Iov~o 52240 Date: January 30, 1995 To: From: Coralville City Council Iowa City Council Johnson County Board of Supervisors Kevin L. Doyle, Assistant Transportation Planner Re: Johnson County SEATS Ridership Analysis The following information has been prepared by the JCCOG Transportation Planning Division at the request of the City of Coralville, City of Iowa City, and the Johnson County Board of Supervisors. Hopefully it will assist you in your continuing discussion on the provision of paratransit service in the Iowa City - Coralville area. Methodology For 21 days [November 14, 1994 - December 4, 1994] data on all Johnson County SEATS trips for all SEATS vehicles were recorded by the SEATS drivers. Trip origins and destinations, pick-up and drop-off times and mileage, and other trip data were collected. A sample of 600 trips was analyzed for the purposes of this report. Results The attached graphs summarize the main results of the trips sampled. Percentage of trips by organization Average trip distance Average trip time Average passengers per trip Feel free to contact me at 356-5253 if you have any questions or would like additional information from the survey data. CC: Jeff Davidson, Executive Director, JCCOG Larry Olson, Director, Johnson County SEATS Steve Arkins, City Manager, City of Iowa City Joe Fowler, Director, Parking & Transit, City of Iowa City Kelly Hayworth, City Administrator, City of Coralville Marlin Jones, City Council, University Heights Figure Johnson County SEATS Percentage of Trips Coralville 8% Nelson Ctr · .. · ~ · g ~s 69% Trips charged to Iowa City and Coralville accounted for 77% of the trips sampled. Rural trips comprised 11% of the trips. Figure 2 Johnson County SEATS Average Trip Distance Rural Nelson ..... . ....'~.-.'L I 5.0 4.0 ~:"" -'-'-'""?'? U. Heights · ,:; ~,,. =~., - ALL TRIPS'" 0,0 6.0 8.0 10.0 12.0 Miles The average trip distance for Coralville and Iowa City trips was 5.0 miles and 3.3 miles respectively, Rural trips averaged 9,8 miles per trip. Figure 3 Johnson County SEATS Average Trip Length - Time ~' ~"" '' ' .'~: 17 ALL TRIPS ·., .': " '' . 0 5 10 15 Minutes 35 The average trip for Coraiville is 22 minutes long and for Iowa City it was 17 minutes. Rural trips averaged 30 minutes long. Figure 4 Johnson County SEATS Average Passengers Per Trip Rural Nelson Ctr. ' ....' ':, ,',:. ' ', ....= -:'it:'- .3 U. Heights '... ,;~,.~,.:'-',~:~:,: ,- t-.'- ',-'.~ '. '.~ ~.-', ....... - ..... --'--L I'.° ..... ,. .... .:.. ALL TRIPS 0.0 0.5 1.0 1.5 2.0 Passengers per Trip The average passengers per trip was 1.2 for Coralville and 1.1 for Iowa City. Rural ridership averaged 1.3 passengers per trip, Council on Disability Rights and Education MEETING AGENDA FEBRUARY 7, 1995- 10:00 A.M. CITY COUNCIL CHAMBERS CIVIC CENTER - 410 E. WASHINGTON ST. IOWA CITY, IA 52240 o 4. 5. 6. Introductions Subcommittees/Reports a, Housing b, Transportation Public Accommodations d, Public Relations Other Reports Other. Business Next Agenda (March 7, 1995) Adjourn Attachments: Summary of the December 20 meeting, CC: Iowa City City Council Johnson County Board of Supervisors NOTE STARTING TIME OF 10:00 A.=. Council on Disability Rights and Education IViEETING AGENDA FEBRUARY 7, 1995 - 10:00 A.M. CITY COUNCIL CHAMBERS CIVIC CENTER - 410 E. WASHINGTON ST. 10WA CITY, IA 52240 4, 5, 6, Introductions Subcommittees/Reports a, Housing b, Transportation Public Accommodations d, Public Relations Other Reports Other Business Next Agenda (March 7, 1995) Adjourn Attachments: Summary of the December 20 meeting, cc: Iowa City City Council Johnson County Board of Supervisors mgfiasst~cdro2-7.agd NOTE STARTING TIME OF 10:00 A.M. Council on Disability Rights and Education Date: To: From: Re: February 1, 1995 Council on Disability Rights and Education Dale Helling Summary of January 3, 1995, Meeting The Council met on January 3, 1995 at 10:00 a.m. in the City Council Chambers at the Civic Center. Those in attendance included Ed Blake, Kevin Burt, Dennis Nowotny, Nila Haug, Heather Shank, Doris Jean Sheriff, Diane Finnerty, Ethel Madison, Marjorie Hayden Strait, Linda Carter, Nancy Ostrognai, and Dale Helling. SUBCOMMITTEE REPORTS Housing - No report. Transportation - No report, Marjorie Hayden Strait will be contacting other members to schedule a meeting, Helling will provide her with the name of a City staff person, Public Accommodations - No report. Public Relations - No report. OTHER REPORTS Doris Jean Sheriff related a recent experience she had in the Best Buy store and her visit with the store manager. She pointed out various problems which she experienced as a customer who uses a wheelchair and the manager indicated that he would be considering changes to better accommodate persons with disabilities. She will re-visit the store in the near future to follow-up with the manager, VACANT POSITION ON CORE GROUP There was discussion regarding filling the vacancy on the core group created by the resignation of Mike Hoenig. It was agreed that we should continue to seek diversity on the core group and to maintain our goal of having a majority of core group members be persons with disabilities. It was pointed out that there may be some individuals in the community who do not perceive this group as having been very productive. While the Council would certainly take issue with this opinion, it was agreed that we need to include individuals who are willing to be present and make decisions. It was also agreed that there could be future consideration of expanding the core group to include more members. The majority of those present felt that it was appropriate to elect a representative to fill the current vacancy. Linda Carter was elected to the position. 2 OTHER BUSINESS Nila Haug related to the group certain problems which she had experienced regarding Focal zoning laws in connection with her attempt to o~3en a small business, She was having difficulty getting approval from the City Department of Housing and Inspection Services, particularly as it related to her providing an accessible parking space in the front yard near the entrance to her establishment, It was decided that representatives from the Public Accommodations subcommittee would attempt to meet with Doug Boothroy, the department Director, regarding this problem and would report back at the next CDRE meeting, it was noted that there would be a forum on diversity held at the University of Iowa from 4:00 to 6:00 p.m. on January 19. This is part of the Dr. Martin Luther King, Jr. holiday observance. Marjorie Hayden Strait distributed copies of material from Justin Dart regarding the future of the ADA under the new Congress, warning that the Act as it exists may come under attack from certain factions within the Congress, She suggested that individuals contact Kevin Burr for more information, The next CDRE meeting will be on February 7, 1995, at 10:00 a.m. in the City Council Chambers. Meeting adjourned, cc: City Council Johnson County Board of Supervisors vc~cdml-3 City of Iowa City MEMORANDUM DATE: February 1, 1995 TO: FROM: Linda Newman Woito, City Attorney Marian K. Kerr, City Clerk~ Filing of Rummelhart Initiative As previously discussed, John Rummelhart, Jr. filed'the attached Affidavit to Commence Initiative Proceedings with my office on January 31. I would appreciate your response soon to.enable us to notify the applicant of any problems. cc: City Council City Manager City of Iowa. City MEMORANDUM Date: January 31, 1995 To: Mayor and City Council From: City Clerk Re.' Council Work Session, Janua~/23, 1995 - 6:10 p.m. in Civic Center Confer- ence Room Mayor Susan Horowitz presiding. Council present: Horowitz, Baker, Kubby, Lehman, Novick, Throgmorton, Pigott (6:20 p.m.). City staff present: Arkins, Helling, Karr, Yucuis, Mansfield. Tapes: 95-10, Side 2; 95-14, All; 95.15, Side 1. BUDGET DISCUSSION: Finance department Director Yucuis made the following corrections to Finance documents: Budget, table of contents, non-operational administration, add (aid to agency funding see page 24-25 for the narrative). Budget, page 9, second to the last paragraph, end of second line, delete "and fire equipment replacement." Budget, page 10, first paragraph, third sentence, delete Budget, page 19, upper right hand corner, change ($380,289,305 to $369,212,918). Budget, page 19, totals, change (~ 1,479,603,883 to $1,472,226,315). Budget, page 26, less reserve balances, figures will be adjusted due to elimination of fire equipment reserve. Budget, page 28, top, FY98 debt service levy should be 1.886. Budget, page 43, water customer service, corrected to 1.5 FTE, wages: $30,160; benefits: $12,636; total: $42,796; grand total: FTE: 4.75; wages: $105,378; benefits: $41,401; total: $146,781. Police patrol, police officers total: $333,168. Budget, page 44, grand totals: FTE: 33.75; wages: $878,821; Benefits: $333,040; total: $1,211,862. Budget, page 94, capital outlay, last two items 10% increase to strategic plan, $246,255 is for adult library materials and the second figure for children's library materials. In response to Baker, Yucuis explained the additional $ 50,000 library consultant fees will be packaged with the proposed referendum. Yucuis noted Council received new pages for enterprise funds. 2 Atkins presented a brief overview of the capital improvements programs, 1995-2001 and the new capital improvement projects- (chart 13). Atkins noted that projects #i 6, 17 and 18 are done. I.n response to Baker, Atkins stated the notation new means that the projects are new to the plan. Horowitz asked if project #43, Melrose Market sanitary sewer could be done within the context of the overall Melrose Avenue project. Atkins stated that he would have to ask City Engineer Rick Fosse. Throgmorton inquired about the road in parkland site project. Atkins stated that figure has been changed to 980,000. Atkins stated that other revisions to total project costs are Oakland/Grant storm and sanitary relief, ,~625,000 and fire apparatus, 9650,000. Atkins stated that the Iowa River trail system cost doubled because the project is now four projects but may include funding from other agencies. REVIEW DEBT SERVICE FUND. Atkins referred Council members to debt service fund, page 111. Atkins stated the debt service fund is a property tax levy and the debt service is the payment servicing the debt. Atkins stated that the actual debt limitation is 5% of the property values in the community and there is a policy whereby the debt service levy will be no more than 25% of the total property tax levy. Atkins noted that in FY96,, the debt service levy is at 13% of the total property tax levy. Atkins stated that this budget calls for a tax rate of 1.726. Atkins noted the debt service fund is in fine shape. CIP PRIORITIZATION. Atkins asked Council members if they would like to undertake a setting of priorities for ClP. Atkins suggested a process whereby Council review project categories, receive input from staff, undertake an actual priority setting process using a "more important than" ranking system. Atkins stated he would provide Council with a handout identifying 18 points for setting priorities for capital projects. Throgmorton offered that Council members may want to add potential capital expenditures to the list. Council members discussed the CIP prioritization process and public hearings. Atkins stated that he will prepare information regarding the CIP prioritization and forward a memo to Council, and tentatively schedule a meeting in March, BUDGET POLICY ISSUES (CHART #14). Atkins presented information regarding major budget policy issues. POLICE FEDERAL GRANT. Atkins explained the City has been informed that the City can receive a 100% grant from the federal crime bill recently approved by congress; the grant is for approximately 91,000,000 to hire eight police officers; and a commitment is needed to the project within the next 30 days. Atkins and Council members discussed future funding of the proposed Police Officer positions once federal funding ends. Atkins explained that future costs for the eight police officer positions is $400,000 annually. Atkins stated that current insurance liability costs of approximately 9400,000 per year are funded out of the City's general fund and could be paid for by a tort levy of .27. Atkins noted the City has unlimited levy capacity for tort. Atkins stated that once the City uses the tort levy, those monies would go into the risk management fund. Atkins also explained that a .27 emergency levy can be used by declaring an emergency. Atkins stated another option is through police turnover and attrition. Atkins stated that in FY99 six Police Officers will be eligible for retirement and staff is confident that three will retire. Atkins reported that there are not eight positions open in the Police Academy to get officers trained. Arkins stated that five officers can get trained in September at the Police Academy. Atkins explained that the total complement of Police personnel is currently 59, the grant allows the City to go up to 67, if the City was able to get five persons trained, the City would be dealing with a complement of 64 on the police force. In response to Baker, Atkins explained that for each seven day week, 24 hours per day, you need 4.2 officers to make sure someone is there at all times. Pigott inquired about the community policing program. Atkins stated that the proposed program would need to be scaled back. ,~,tkins asked Council members if tl3e City should pursue the grant to fund the Police posi{ions. Council members discussed Police staffing needs, Throgmorton asked if the existing extent of criminal activity in Iowa City warrants the officers or do the current trends in criminal activity warrant the officers. Arkins stated criminal activity is not an issue of alarm, although the number of calls have increased dramatically, Council members inquired about evaluation criteria, Lehman stated h.e needs to see trends or actual situations that need more Police Officers. Atkins stated that he will prepare a memo with additional information including number of calls, demonstration of trends, timeframe with regard to the federal contract, etc. Kubby requested information on ways to evaluate attitudes before and after additional Police Officers, INDUSTRIAL PARK. Atkins explained that the Sass property has been sold to the Strebs and the Houghton property is currently for sale. Atkins stated that if the City is going to get involved in a industrial park plan, it appears the City will have to be working directly with private developers. Atkins explained that an industrial park plan may involve the investment of $40,000 per acre. Atkins and Council discussed industrial park Iocatio0s and use. Pigott asked why the private sector cannot create an industrial park plan. Atkins stated that the private sector does not have the financial staying power they would need to get in. Kubby emphasized that the industrial park should be a City industrial park so the City can control who comes in and has criteria over the use of the park. Throgmorton asked if the industrial park would improve job opportunities for people who live here. Throgmorton noted his purpose for an industrial park would be to provide a more sustainable community over a long period of time. Council members discussed land cost. Horowitz explained that ICAD is constantly in contact with businesses. Kubby stated the City's goals a. re to expand current businesses and get new businesses that are compatible. Throgmorton stated he is supportive of the concept but is concerned about the criteria by which the City determines which firms to invite or fit into the facility. Atkins stated that he can prepare additional information for Council and he realizes that the criteria for businesses is critical. Horowitz noted that this item is on for discussion at the Joint City/County meeting tomorrow. CEMETERY. Atkins presented information about the cemetery. Arkins stated the cemetery was established in 1860, approximately 17,000 people are buried there today and the cemetery is currently 37 acres. Atkins reported that in five years the cemetery lots will be sold out. Atkins stated that an additional two acres are needed to extend the cemetery for another 25 years. Atkins referred to a map and stated that a logical place to obtain the two acres is immediately east in Hickory Hill Park. Atkins noted that the cemetery expenses are $190,000 per year and $30,000 are generated in revenue. Council members discussed the use of Hickory Hill Park. The majority of Council members agreed to pursue obtaining the additional two acres from Hickory Hill Park, contacting the Parks and Recreation Commission, and contacting local funer31 directors. HOW FIRE SERVICES ARE PROVIDED. Atkins stated there has got to be a better way to provide fire services to Johnson County. Arkins explained that there are 14 emergency services/fire districts in the county and the City has the only full-time service. Atkins stated that the majority of calls the City receives are not fire, but EMS and rescue-related. Arkins emphasized there has got to be a better way of coordinating all the activities of emergency services within Johnson County. Council directed Arkins to put something together that addresses the whole series of issues relating to emergency services in Johnson County. PUBLIC WORKS FACILITY. Atkins explained that the environmental assessment is underway on the public work site. Arkins asked Council if they would support the sale of the site for commercial purposes and relocate the public works to the Airport property, Staff and Council 4 reviewed the Pu_blicNVorks facility site, Sturgis Ferry River area, and Airport propert-y. Atkins stated that he would also like to move what was the Gilbert Court/old bus barn water distribution site out and sell or lease that property. Council directed Atkins to pursue moving Public Works to the Airport property and selling or leasing the Gilbert Court property. STORMWATER MANAGEMENT. Atkins asked Councilto est. ablisha stormwater management policy that would set aside funds to meet future stormwater management expenses. Atkins .stated that he will prepare a proposal for Council. ASSISTED HOUSING. Atkins stated that he will bring back information regarding assisted housing. OVERVIEW OF STATE TAX POLICY/REPORTING REQUIREMENTS, Yucuis reviewed the schedule as follows: February 14 - February 17 - February 28 - March 7 - March 15 * City Council sets public hearing for February 28 Budget available for public inspection if hearing on'February 28 City Council holds public hearing City Council approves FY96 budget and FY96,-FY97 and FY98 financial plan. Deadline for filing budget with county and state· In response to Kubby, Budget Analyst Mansfield stated that there are four program areas: community protection, home and community snvironment, police and fire and animal shelter and human development, and funds can be moved within each of those areas. Council members discussed budget dates. Yucuis explained that once the public hearing is set the City has to advertise and the budget needs to be available for public inspection, Atkins noted that staff is comfortable with the schedule as stated. MEETING SCHEDULE. Atkins and Council discussed meeting dates and times for general discussloe and to receive input from boards and commissions. Council agreed to schedule Board and Commission input for February 6, 6:30, and budget discussion February 7, 6:30 p.m. Kubby noted that Board and Commission members should present written materials ahead of time. In response to Council, Atkins stated that solid waste discussions are scheduled on the 21st. GENERAL DISCUSSION. Kubby commented on the deferred Airport Commission appointment, Council Members decided that gender balance would be announced at the same time as a vacancy is announced on the agenda to alert the public prior to the appointment of a desire for balance, Horowitz reminded Council Members to respond to the invitation from Veterans Administration to attend their annual celebration on February 11 and 12 honoring hospitalized Veterans. Horowitz noted that Council Members received a supplemental memo regarding'Adult Day Program, Meeting adjourned at 9:00 p.m, c]~fl~cc~$ -23.b~f MINUTES OF THE JOINT MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS AND THE IOWA CITY COUNCIL: JANUARY 24, 1995 Subject to approval by the Board of Supervisors at a subsequent formal meeting. Chairperson Duffy called the joint meeting to order at 4:34 p.m. Supervisors present were: Joseph Bolkcom, Sally Stutsman, Charles Duffy, Stephen Lacina, and Don Sehr. City Council members present were: Mayor Susan Horowitz, Naomi Novick, Jim Throgmorton, Larry Baker, and Karen Kubby. Council Member Ernie Lehman joined the meeting at 5:03 p.m. Absent was Council Member Bruno Pigott. PROPOSED INDUSTRIAL PARK Lacina presented a map of the site, located southeast of Iowa City and bounded by Ford Lane, Scott Boulevard, and the railroad. The County received a request to fezone 2.6 acres near the site. A.F. and Mary Jo Streb own 80 acres in the area. At present, there are only two residences in the area. A great deal of infrastructure is available nearby, and the site would be appropriate for a long-term industrial development. Bolkcom asked where the existing sewer line is located compared to the site. Arkins said the lift station would not serve the area, but the site'can be sewered. The infrastructure can be developed if the City and County choose to pursue the proposal. Lacina said if a joint public/private venture is started now, the governments would not have to buy the land. Eventually, the site would be appropriate for City annexation. The project would create jobs in the County, and the key is planning it correctly now. Bolkcom asked in which order the process should go, and if annexation should be the first step. Kubby said current City policy is that services will not be provided to an area unless it is a part of the City. Lacina said the Board of Supervisors sent the first zoning application hack to the County Planning and Zoning Commission, so the entire 80 acres could be considered as an industrial area. He said the stream and trees are a natural barrier, and the strip along Scott Boulevard may have some commercial viability. Kubby said the Council has discussed holding private firms, who work in partnership with the public sector, to a higher standard for such items as the type and quality of jobs, and the amount and type of water use. Lacina said if the City does not buy the land, public money would go to infrastructure development rather than iriterest payments on unsold land. Kubby said Iowa City Area Development (ICAD) has said people are looking for larger industrial areas. Lacina said if someone wanted a lot the size of Proctor and Gamble's, they would be turned away as a lot that size does not exist. Joint Meeting of Board of Supervisors/Iowa City Council Minutes: l'anuary 24, 1995/ page 2 Noviek said a public/private partnership is worth considering, if the $trebs a~ willing to work with it. Laeina said he believes the $trebs would b~ amenable, if they are allowed to farm the unused parcel in the interim. $ehr said he does not believe the Strebs would be intere. sted in the t3~es of restrictions Kubby had discussed. Horowitz asked if the $trebs own the land outright. Lacina said the Strebs are taking possession of the land on March 1, as a residential-zoned tract. The Business Development Inc. Board still exists, and it would be a natural body to take over this project. Items such as sewage pre-treatment could be built into the project. Bolkcom said he would like some controls over smoke-stack type industries, as the site will eventually be surrounded by neighborhood housing. Horowitz said the City and County should discuss setting up criteria for the project. Lacina said the County should talk with City staff before the County Planning and Zoning Commission makes a decision. Throgmorton said the City needs to be specific about the kinds of business that will be sought. Horowitz said the site could be a mix of industrial areas and an office park. Lacina said proposed construction of affordable housing is being watched carefully, and if the project is rejected, landowners would be wary of working with local government. He said one beauty of this project is the cleanness of the site, and a large input of public money will not be needed. Novick said only 6% of the City's assessed valuation is in Industrial, and only 50 to 55% of this is taxed because of the Machinery and Equipment partial exemption. Kubby said not many partnerships such as this have been done in the area. Details need to be discussed on the front end of the public process, and not at the end. Horowitz said too many details could scare off investors, and the goal should be to allow investors to be creative. Kubby said details do not equil regulation. Lehman arrived at the meeting at 5:03 p.m. Bolkcom said the Strebs will be hack with a zoning application soon and will need an answer. The City Council needs to decide if and when to provide public improvements, and when these will be included in capital improvement projects. Kubby asked what the County's role would be, especially if the City annexes the site. Novick said some cooperation could be arranged on sewer and roads. Lacina said if the zoning application fails due to objections, the site would still be zoned residential. The Strebs will want an answer on zoning this spring. Novick asked if the Strebs could ask to be zoned industrial, without annexation. Horowitz said involuntary annexation was possible but unlikely. Kubby said involuntary annexation would be against the Comprehensive Plan. * Revised 3/6/95 FRINGE AREA AGREEMENT Joint Meeting of Board of Supervisors/Iowa City Council Minutes: January 24, 19951 page 3 The City Council and Board of Supervisors agreed to defer discussion of the Ftinge Area Agreement, as neither body had obtained copies far enough in advance for adequate review. LOCAL OPTION SALES TAX Horowitz said many people have talked to the City about the issue. Novick said it would not make sense to pass the tax unless it was county-wide. Kubby said she has no idea if a majority of the Council is interested. Novick said the Council needs to make it known that a local-option tax is being considered. Duffy asked if some or all of the revenue would be earmarked for property tax relief. Novick said that would be up to the entity; the County could use revenue for tax relief and the City could use it for other purposes. Baker and Sehr said they believed part of the revenue had to be used for tax relief. City Manager Steve Atkins said revenue does not have to be used for tax relief. The ballot issue must declare what the revenue will be used for by each community. This may differ from community to community. The vote will be held in all contiguous cities as if they were one city. (This would include Iowa City, Coralville, North Liberty, University Heights, and Hills.) If approved, the tax will be binding on all cities in the multi-city unit, but cities that do not pass the tax will not share in the revenue. In practice, this has meant that cities which reject the local option tax often go back and pass it the second time. Novick said that under State law, local option sales tax revenues are divided on a formula based 75% on population and 25% on property valuation. Sehr said the law had changed significantly since Johnson County voted down a tax several years ago. Novick said rural areas can share in revenues even if they do not have a single business. Throgmorton asked how an issue would be placed on the ballot. Atldns said a petition could be presented to the Board of Supervisors. In addition, the Council of a city with over 50% of the County population could vote to place the issue on the ballot. Iowa City meets this population standard. Some communities place a sunset on the tax. hlovick said Black Hawk County had passed a tax for road repair five years ago, with a five year sunset. Novick said Black Hawk County still needs to fix its roads, and is voting on renewal of the tax today. Kubby asked how much money would be raised. Atkins said $4.5 million a year. Throgmorton said a critical issue to him is the relationship between the sales tax and the relative regressivity of water rates. Horowitz said she would be interested in the perception of whether the sales tax could help people in terms of water rates. ~i~ * Revised 3/6/95 Joint Meeting Minutes (subject to approval): January 24, 1995/page 4 Bolkcom said the sales tax is a very regressive b.urden, especially when coupled with water rates. Horowitz said one would cancel out the other. Novick said the idea is to use revenue from the sales tax as a way to lower water rates. Water rat~ will still rise,. but the increase will be less. Bolkeom said in either case, people of lower income will pay a greater percentage of their income, as people of high and low incomes use about the same amount of water. Sehr said many people spend little on taxable items and would benefit. Baker asked how much revenue will come in from higher water rates. Arkins said if both pending water projects are done, the annual debt service would be about $9 million. The sales tax would offset about half of that amount. Kubby said it would be interesting to ~ if people of lower incomes paid a larger percentage of income in sales tax. Novink said Iowa's sales tax does not include items like food ~nd medication. Bolkcom said the City has a huge capital expenditure coming up, but he would like to see the County get along on what it has. Sehr said he would like to see any County sales tax revenue earmarked 100% for property tax relief. He added that many counties have approved a sales tax since Johnson County tried to pass one. Kubby said there have been complaints about a five-cent raise in parking ramp rates hurting business, yet there have not been comments about the impact of a proposed sales tax on business. Laeina said he did not think a sales tax would hurt business, and a tax had not hurt sales at outlet malls in Williamsburg. The tax could bring new revenues into the County. Bolk¢om said most of the people who would pay a sales tax live here. Horowitz said a sales tax would not focus only on downtown. Kubby asked if the tax could only be applied to certain items. Atkins said taxable items would be the same as what the State collects sales tax on. Novick said the only exception was in communities that have passed a hotel and motel tax, in that case the sales tax would not apply to rooms. Sehr asked if University of Iowa athletic tickets would be taxed. Atkins said he believes University tickets are exempt. Throgmorton asked what portion of tax revenue would be from visitors and tourists. The City Council and Board of Supervisors agreed to hold their next joint meeting, to be hosted by the City, on Tuesday, April 4, 1995. Adjourned at 5:33 p.m. Joint Meeting Minutes (subject to approval): January 24, 1995/page 2 Novick willing to are allowed Strebs would a public/private partnership is worth considering, if with it. Lacina said he believes the Strebs would be parcel in the interim. Sehr said he does in the types of restrictions Kubby had Horowitz. the Strebs own the land outright. Lacina taking possession ofland on March 1, as a residential-zoned Development Inc. slill exists, and it would be a natural project. Items such as pre-treatment could be said he would like some over smoke-stack type eventually be surrounded b g. Horowitz said the City and Lacina said the County should Zoning Commission makes: about the kinds of business that of industrial areas and an office 'should discuss with City Strebs are The Business to take over this project. Bolkcom as the site will up criteria for the project. the County Planning and said the City needs to be specific said the site could be a mix Lacina said proposed and if the project is rejected, government. He said one beauty input of public money wili ~ housing is being watched carefully, would be wary of working with local the cleanness of the site, and a large .Novick said only 6% of ~h~ City's eqmpment, and only 50 to 55~ of this is such as thi.s. have been done ~the area. Details of the pubhc process, and O6t at the end. Hor~ off investors, and the go~ should be to allow ' Lehman amved a/t/the meettng at 5:03 p.m. Bolkcom said]fie .Strebs will be back with a zonin .an answer. Tp~ City Council needs to decide if and ~mprovements,/and when these will be included i.n cap. ital Kubby asked phat the County's role would be, especially ff Novick sai7ome cooperation could be arranged on sewer and Lacin/said if the zoning ap.p. lication fails due to objections, the zoned r ~dential. The Strebs will want an answer on zoning this s r ~f the~trebs could ask to be zoned industrial, without annexation. anvolufitary ~nexation was possible but unlikely. Kubby ~d w~f/~ be agamst the Comprehensive Plan. seal valuation is in machinery and Kubby said not many partnerships to be discussed on the front end too many details could scare to be creative. Kubby said soon and will need to provide public projects. annexes the site. would still be Novick asked said annexation Joint Meeting Minutes (subject to approval): January 24, 19951 page 3 FRINGE AREA AGREEMENT adeq~ Council and Board of Supervisors agreed as neither body had obtained copies far LOCAL OPTION SALF, S of the Fringe in advance for would not idea if a majority it known that a 1, people have talked to the City unless it wa,, is interested. ,g · , issue. Novick said it Kubby said she has no said the Council needs to make Duffy asked if some or relief. Novick said that would tax relief and the City could believed part of the revenue had to up to be earmarked for property tax the County could use revenue for purposes. Baker and Sehr said they City Manager Steve Arkins said The ballot issue must declare wha{ This may differ from communi contiguous cities as North Liberty, Universit, all cities in the multi-city revenue. In practice, this go back and pass it the city. and Hills. but cities does not have to be used for tax relief. will be used for by each community. The vote will be held in all would include Iowa City, Coralville, If approved, the tax will be binding on not pass the tax will not share in the meant that cities reject the local option tax often time. Novick said that State law, local option formula based 75% and 25% on had changed since Johnson County voted Novick said areas can share in revenues even business. tax revenues are divided on a 'valuation. Sehr said the law a tax several years ago. they do not have a single petition city with Novick five votir asked how an issue would be placed on to the Board of Supervisors. In of the County population could vote to population standard. Some communities Hawk County had passed a tax for road repair sunset. Novak said Black Hawk County still needs to renewal of the tax today. ballot, Atkins said a the Council of a issue on the ballot. · . a sunset on the tax. ~ years ago, with a its roads, and is ' asked how much money would be raised. Atldns said $4.5 million a year. said a critical issue to him is the relationship between the sales tax and relative regressivity of water vates, Horowitz said she would be interRed in the whether the sales tax could help people in terms of water vates. x~'x ~,, January 26, 1995 CITY OF I0 WA CITY Cal Lewis Herbert Lewis Kruse Blun~k Associates 202 Fleming Building Des Moines, IA 50309-4081 Dear Mr. Lewis: At its meeting of January 23, 1995, the Design Review Committee held a preliminary review of the Hieronymus Square project. At that meeting, the Committee reached the general consensus that the Hieronymus Square project, as it was presented to the Committee, meets the general design guidelines of the Design Review Ordinance. The Committee is intrigued by your design scheme of blending elements of the Pentacrest area with those elements of the more traditional buildings of downtown Iowa City. The Committee looks forward to reviewing, in more detail, the particular design elements of the project. As you are aware, the project must yet go through the final review process during which the Committee formally reviews the project and, based on submitted materials, makes a formal recommendation to the City Council. For your information, at the January 23, 1995, meeting, Laura Hawks was elected as the new Chair and I was elected as the Vice Chair. If you have any questions please refer them to David Schoon, staff assistant (356-5236), or Laura Hawks, Chair (354-1984). Sincerely, Clara Swan, Vice Chair Design Review Committee Attachment CC: bc2-2 City Council Design Review Committee Karin Franklin, Director, PCD Doug Boothroy, Director, HiS Hieronymi Partners 410 EAST WASHINGTON 5TR£ET m IOWA CITY. IOWA $2240o112§ dt ($19) ~6-~000 · FAX (Jig) Greater Iowa City Housing Fellowship -openin~ doom forlowinc~ne familtes. P.O. Box 1402 Iowa City, IA 52244 319-358-9212 January 30, 1995 Steve Atkins City of Iowa City 410 East Washington St. Iowa City, IA 52240 RE: Voluntary payment in lieu of taxes Dear Steve: I have enclosed a check in the amount of $639.00. As per our agreement with the City of Iowa City, this check is a voluntary payment in lieu of property taxes. The amount i.s 10% of our rental income less deb.t service and utilities paid by the Housing Fellowship. The Housing Fellowship had no tax liability on two properties during 1994. These properties are located at 527 and 527 1/2 S. Governor and 1153 and 1155 Hotz Ave. Sincerely, Maryanh Dennis Administrator ORANGI~ COUNTY The biggest story in 1994 was the Orange County, California $2.0 billion loss in its investment pool and subsequent bankruptcy filing under'Chapter 9 of the Federal Bankruptcy Code. This constituted the largest bankruptcy filing by a unit of government and the first large county bankruptcy in history, The events unfolded as the liquidity of the fund was sll~nl~tcanfly reduced from an estimated $1.2 billion in cash in October, down to $420 million in November with further erosion to an estimated $320 million by early December. Events moved quickly as the County revealed its losses, imposed a 20% withdrawal penalty and bankers refused to renew $1.2 billion in short term loans. The County filed for bankruptcy. Moody's suspended its rating, formerly Aal, and Standard and Poor's cut the Count~'s rating to speculative. As is well known now, the County had resorted to a highly risky investment strate~. It leveraged its deposits of $7.8 billion from 180 member agencies by borrowing another $12 billion to brln~ the investment pool up to about $20 billion. The Treasurer of the County bet that interest ram on the borrowing would remain low and the differential in yield between the long (investmen0 and short term (borrowing) rates would remain large, thereby making money on legal arbitrage. The County borrowed short to invest long, rolling over loans every three to six months, used reverse repurchase agreements with the purchased securities serving ~s collateral, and employed derivatives such as structured notes with highly complex interest rate formulas. The reliance on hilly volatile and risky investments to maximize yield can be trac~ to the desperation for additional revenue in the restrictive tax environment in California instituted in 1978 with the passage of Proposition 13. As a result of the Orange County bankruptcy, we can expec~ bond issuers in the future for the first time to be under scrutiny by rating agencies in the area of investment policies, and '.royesters to increase a preference for insured bond issues. To: [0~ CZTY CL[BK From: JO HOG~T~ · 2-2-95 6:61aa p. 2 of 3 Johnsan Count' Charl=s D. Duffy, Chairpersoa .To~ Bolkcom Stephen ?. Lacina Don Sehr Sally Stutsman BOARD OF SUPERVISORS February 2,1995 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: claims Action re: informal minutes of January 16t,h recessed to January 17th, recessed to January 18th, and recessed to January 19th, and the formal minutes of January 26th. Action re: payrollauihorizations Business from the County Auditor. a) Action re: permits b) Action re: reports Other To: TOm CI~ CLERK ' · Fro,~: JO HOGARTY 2-2-95 8:Rlam p, ~ oF 3 Agenda 2-2-95 ', Page 2 6. Business from the Assistant Zoning Administrator. · a) Discussion/action re: the following Plafling request: b) 1. Application S9476 of Dean G. Oakes, signed by Randall Williams of MNiS Consultants Inc., requesting preliminary and final plat approval of Sugar Bottom Hills, a subdivision located in the NW 1/4 of the NW 1/4 of Section 3; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a Mot, 42.23 acre, residential subdivision, located on the east side of Sugar Bottom Road NE, approximately 3/4 of a mile south of the intersection of Sugar Bottom road NE and Mahaffey Bridge Road NE in Newport Twp.) Other 7. Business from the County Attorney. a) Report re: other items. 8. Business from the Board of. Supervisors. a) Action re: repair for courthouse garage. b) Action re: CDB6 Grant App~catiordAdult Day Program Facility. c) Discussion/action re: letter from Dale Shires, County Extension Education Director regarding appointment to the Juvenile Crime Prevention Policy Board. d) Action re: long distance telephone service. e) Other 9. Adjourn to informal meeting. a) Discussion re: budgets. Inquiries and repo~ from the public. Reports and inquires from the members of the Board of Supervisors. d) Report from the County Attorney. e) Other I0. Adjournment. , ,{'..~..,,~ ~ . ' :~'~ .... ~u ~ * ~ l.. ~- Ore~ter ~owa .Ci~ Ho~sing Fellowship i~ a non-profit org~ni~a~n dev~ to ~e d~velopment of safe, d~nt, an~'a~rdgble rental CITY OF IOWA CITY CITY OF IOWA CITY FY95 COMPARISON OF BUDGET TO ACT;.!AL REVENUES, EXPENDITURES AND CASH POSITION FOR THE SIX MONTHS ENDING DECEMBER 31, 1994 GENERAL FUND Overview of FY95 Budget ~) 12-31-94 The General Fund revenues, expenses and cash position for the six months ending December 31, 1 994, is summarized as follows: Beginning Cash 7/1/94 Revenues Expenditures Net Revenues less Expenditures Ending Cash 12-31-94 FY95 Amended FY95 Actual Percent FY94 Actual Percent Budqet L~ 12-31-94 Rec'd. Exp. @ 12-31-93 Rec'd. Exp. $7,268,823 (;7,268,823 $5,924,364 25,055,586 13,365,942 53% 1 2,493,736 50% 25,861,957 12,354,652 48% 11,950,476 51% (806,371) (1,011,290) (543,259) 96,462,452 98,280,113 $6,467,62z~ Except for City, Crandic and Terrell Mill Parks, the flood of 1993 has had a minimal dollar impact on the General Fund To date, there has not been any significant actual expenses to repair the parks. Estimated expenses are being revised I do expect overtime and some material expense line items to be over-budget by fiscal year end. I also expect FEMA t reimburse the City for the majority of flood related expenses. $3O 0 $25.0 $20.0 $5.0 FY95 General Fund Budget to Actual Comparison for the Six Months Ending 12/31/94 ~l Budget [] Aclual I I Revenues Expenses Cash Balance FY9$ General Fund Revenues Budget to Actual for the Six Months Ending 12/31/94 Millions $14.0 - $12.0 $10.0 $6.0 [] Budget [] Actual $4.0 $Z0 ~ ~U.U Tranef. EmpI. Ben. Prop. Tax t State Funding Road Use Tax I Fines, Fees $erv Chargebaok I$t,71 All Other -2- FY95 General Fund Expenditures Budget to Actual by Major Category for the Six Months Ending 12/31/94 Millions $20.00 j $1500 I [] Budget i~ Actual Commodities Capital Outlay Personal Services Charges for Services Transfers Out I Other 43- SECOND QUARTER REPORT ENDING DECEMBER 31, 1994 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET I have summarized t~e General Fund revenue~ into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Bud(~et Analysis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property ownere. $6,827,154 or 51% of the FY95 budget of $13,282,867 was received as of 12-31-94 compared to $6,338,606 or 51% of the FY94 total actual at 12-31-93. I expect to receive at least the budgeted amount by year end. Property Tax Transfer. Employee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions, health and dental premiums, etc.) in the general fund. Transfers totaling $1,694,076 or 52% of the FY95 budget of $3,260,877 was transferred in as of 12-31 - 94 compared to $1,605,043 or 50% of the FY94 total actual at 12-31-93. I expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling $1,118,870 were 45% of the FY95 budget of $2,508,886 compared to $999,680 or 45% of the FY94 total actual at 12-31-93. At this point I don't expect to receive the budgeted amounts by fiscal year end, but there will be a corresponding decrease in expenses in Traffic Enginssdng and Public Works Divisions to offset this. State Fundin.cl - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (fiat $ amount), and bank franchise tax. Except for the bank franchise tax, the State remits these revenues to the City in two equal installments, one in Decamber and the other in March. State Aid revenue totaling $318,022 is 53% of the FY95 budget of $600,000 and approximately the same as last year ($317,885). Personal Property Replacement (PPR) tax revenue totaling $160,388 is 54% of the FY95 budget of $295,000 and the same as last year ($160,330). Bank Franchise tax revenue totaling $g01 is 1% of the FY95 budget of $100,000 and approximately $23,000 less than last year at this time. I still expect to receive up to the budgeted amount by fiscal year end. · Charqeback of Sewices - This revenue soume consists of adfninistrative charges to the Enterprise Funds (Ex.: V(~atsr, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, a new City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Ubre~y. The Administrative expense charges to the Entsrpdse Funds and the Cable TV chargeback are calculated dudrig the budget process and then transferred to the General Fund proportionally each month, 50% of the budget has been received at'l 2- 31-94. The City Attorney, Document Services and Central Sewices chargeback is based on actual uss. The City Attorney chargeback is budgeted at $102,000 but only $11,878 has been received through 12- 31-94. I expect to be approximately $60,000 under budget by fiscal year end. -4- Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housi~ig permits and inspections, parking tines, and magistrate court tines. Overall, fines, permits-and fees total $1,063,221 and are 60% of the FY95 budget of $1,754,152. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling $250,442 are 41% of the FY95 budget of $603,947 and $2,300 leas than the same time last year. Building Permits and Insperone totaling $278,860 am 79% of the FYg5 budget of $352,775 and are $71,000 more than the same time period last year. Parking Fines totaling $169,556 are 74% of the FY95 budget of $230,000 and $46,000 more than the same time peitod last year. Housing Permits and Inspections tolaling $57,513 are 47% of the FY95 budget of $123,500. Msglstrats's Court revenues totaling $84,842 are 81% of the FY95 budget of $105,000 and $32,000 more than the same time period last year. NI other tines, permits and fees totaling $222,008 are 65% of the FY95 budget of $339,180. Contractual Services. Overall, contractual services totaling $886,463 are 92% of the FY95 budget of $968,344. The UnlvemJty Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous tiscal year. Actual receipts totaling $721,576 are $66,676 or 10% more than the FY95 budget of $654,650 and $43,000 more than last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive at least the budgeted amount of $313,444 by tiscal year end. Hotul/Motal Tax - Revenues totaling $245,696 are 61% of the FY95 budget of $400,000 and $11,000 more than last year at this time. The new 7% rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Paridand Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). 9. All Other Income - Other income totaling $480,633 is 73% of the FY95 budget of $671,060. Overall, general fund revenues totaling $13,365,941 are 53% of the FY95 budget of $25,055,586 compared to $12,493,753 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. -5- Ex;endltures: Overall, expenditures totaling $12,354,652 are 48% of the FY'95 budget of $25,861,957. This compares to $11,950,476 or 51% of the FY94 actual as of 12-31-93. Below is a summary of the actual compared to budget expenditures by category: FY95 FYg5 FY94 FY94 Description FY95 Actual Act. % Actual Act. % of .(in $1,000s) Budget @ 12/31/94. of Budget @ 12/31/93 FY94 Actual Personal Se~icas $16,291 $8.,066 50% $7,677 51% Commodities 947 397 42% 369 47% Charges for Services 3,919 1,979 50% 2,002 48% Capital Outlay 1,261 437 35% 497 46% Transfers Out 3,284 1,439 44% 1,139 60% Other 47 36 77% 266 69% Contingency 133 0 0% 0 0% TOTAL 2~ ~,8~2 12,_~.___,_,_,_,_,_,_~_48...~%151,950 S1% Conlingency was originally budgeted at $248,890. The balance at 12-31-94 is $133,155. The following items were amended for by using contingency: Ubmry roof repairs ($24,480), Ubrary Building Design ($50,000), Airport- Local Match for Grant ($22,324), Clerk Codification ($9,242), Finance Administrative Secretary Coml~uter ($3,000), Treasury - office supplies ($2,308) and a chair ($317), Urban Planning Grant - local match ($354) and Engineering Software ($3,710). -6- CITY OF IOWA CITY FISCAL YEAR 1995 GENERAL FUI~U REVENUES BY MAJOR CATEGORY FOR THE SIX MONTHS ENDING DECE~IBER 31,1994 10000 GENERAL FUND RECEIPT IYPE SEGINNINB CASH BALANCE 1) PROPERTY TAX 2) 11~ANSFER: EMPL BENEFITS LEVY 3) ROAD USE TAX 4) STATE FUNDING; STATE AID (f0m~ Municipal Assistance and Uquor Profits) PERSONAL PROPERLY REPLACEMEN BANK FRANCHISE TAX TOTAL STATE FUNDING 5) CHARGEBACK OF SERVICES AOMIN EXPENSE CHARGE~CK CITY ATFOENEY CHARGESACK CABLE 1V CHARGEBACK DOCUMENT/CENTRAL SERVICES TOTAL CHARGEBACKS 6) RNEN PERMITS & FEES RECREAlION FEES BUILDING PERUIlS & INSPECTIONS PARING FINES. S6 HOUSING PEP. MITS & INSPECTIONS MAGISTRATES COURT USRARY FINES FOOD & LIQUOR LICEN & PERMITS ANIMAL COIiTROL SERVICES POLICE SERVICES CEMETERY FEES & CBARGES BUILDING & DEVELOPMENT FEES UCENSES & PERMITS TOTAL FINES PERMITS & FEES 7) CONTRACIUAL SERVICEN UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICE 8) HOTEUMOTEL TAX 9) ALL OTHER INCOME INTEREST INCOME FIRE EQUIP REPLACEMENT RESERVE MISCEL!~.NEOUS REVENUE MONIES & CREDITS MILITARY CREOIT COMM[ESIONS AND CONCESSIONS USRARY RESERVE FUNDING LIBRARY-OPEN ACCESS I. IERARY-AU. OTHER INCOME LOAN REPAYMENT*TIF VI. LLA GARDEN LOAM REPAYMERT-UAY LOAN REPAYMENT-GREATER IC HOUSING PROCEEDS FROM SALE OF HOME PARYJ~IG FINES TEANSFER TO GF LOCAL GOVT REIMB-PARKS-JTPA LOCAL GOVT REIMB~POUCE GRANT. URBAN PLANNING GRANT*FNMA REIMS-FLOOD GRANTS-POLICE/SENIOR CENTER TOTAL ALL OTHER INCOME GRAND TOTAL REVENUES FY94% MONTH FY9S REC'D/ FY 95 ERDING ¥-T.O %REC'DI Y-TO TO AMENDED DEC 31, DEC 31, BUDGET SPENTTO DEC. 3t, FY~4 BUDGET *1994 t9~4 BALANCE BUDGET t993 ACTUAL 7,268.822 8,814.494 7,~68.822 5,924,384 13.282,,867 217,851 6,827,154 8.455.713 51.4% 0,338.608 S1.O% 3.280,677 57,'7391 1.~564.075 1,,586,801 52.0% 1,605,043 50.1% 2,508,888 207,149 1.118.8}'0 1,390,016 44.6% 999,680 44.8% 000,000 318,022 316,022 281,978 S3.0% 317.885 50.0% 295,000 160,388 150,388 134,612 54.4% 160,133 100.000 601 901 99,099 0.9% 23.312 16.8% 995,~0 479,311 479,31t 515,689 48.2% 501,330 92.0°/0 1,047.400 0 523,0~0 524,400 49.9% ,514,262 50.0% t02.000 3,268 11,878 90,122 11.6% 0 35,000 0 17.600 17,500 50.0% 17,690 60.0% 30.000 6.542 23,458 21.8% 6,715 28.7% 1,214.400 3,256 658,9~0 655,480 48.0% 538.687 60.0% 603,947 31,922 250.442 353.505 41.5% 252,762 39.1% 352,775 43.905 278,860 73.916 79.0% 207.459 46.6% 230,000 31.538 169,5~6 60,444 73.7% 123,310 43.4% 123,250 9.105 57,513 65,737 48.7% 54,888 57.5% 105,000 12,846 84,842 20,158 80.8% 52,088 41.1% 88,600 10,404 52.548 33,954 60.7% 47,754 43.5% 75,600 741 49,841 25.759 85.9% 52,B96 67.7% 68,200 2,430 37.586 28,615 56.8% 34,513 44.2% 42,250 3.288 28.O58 16,192 61.7% 27,250 45.4% 30.000 4,691 26,752 3,248 89.9% 15.887 45.5% 30.000 2.832 25,649 4,35t 85.5% 12,733 26.9% 8,630 365 3.5T/ 5.053 41.4¥o 3,802 16.6% 1.754,152 154,0~8 1,063,221 890.931 60.6% 884,642 654,900 0 721,~76 -66,676 110.2% 678.933 t00.0% 313,444 20,612 164,86~ 148,557 52.6% 183,155 69.4% 988,344 20,612 8~6.463 81.881 91.5% 862,088 93.0% 400.000 127,222 245.696 164,304 61.4% 234,669 54.9% 180.000 60.000 42,260 26.000 11.500 6,500 39.500 0 8,300 0 255,000 0 O 11,500 0 40,500 671,060 25,055,586 26,185 172,88~ 7,132 98.0% 63.435 32.8% 50,000 50,000 0 0 0 0.0% 2.237 12,692 -30,432 172.0% 18,766 32.4% 11.597 13,955 12,045 53.7% 13,684 50.00/0 0 11.406 94 99.2% 11.441 100.0% 335 3,115 3,385 47.6% 3,665 73.5% 0 19,750 19.750 50.0% 11,900 50.O% 0 0.0% 0.0% 3,214 49,185 -40,885 592.6% 39.710 0 19,535 -19,535 0.0% 0 O 0.0% 79,350 100.0% 0 0.0% 30,000 100.0% 0 0.0% 54,296 100.0% 0 26,5~ 226,500 11.2% 0 0.0% 0 4,492 -4,492 O.O% 0.0% 7,769 15,355 -15,355 0 16,670 38.9% 0 7,500 4,000 66.2% 0.0% 0 6,57t -6,67t 0.0% 170,178 62.6% 2,668 17,306 23,194 0.0% 10.873 61.1°/= t04,005 492,230 178.830 73.4% 528,838 4t.9% 1,371,075 13.3~5,941 11.689,64~ 53.3% 12,493,753 50.5% -7- 10000 GENERAL FUND EXPENDITURE BY DIVISION GENERAL FUND CITY COUNCIL C[IY CLERK Cl'rf ATTORNEY CITY/vVdV. AGER HUMAN RELATIONS ADA TASK FORCE FINANCE DEPT. ADMINISTR ACCOUNTING & REPORTING CENTRAL PROCUREMENT TREASURY 0OCUMENT SERVICES INFORMATION SERVICES RISK MANAGEMENT GOVERNMENT BUILDINGS HUMAN RIGHTS ACTiviTIES NON-OPERATIONAL ADMIN. PPD DEPT. ADMIMSTRATIO UREAN PLANNING NEIGBORHOOD SERVICES COMM. OEV.*NON GRANTAC ECONOMIC DEVELOPMENT COMPREHENSIVE PLAN UPDA HIST. PRESERV. GRANT. PR ARCH/HIST SURVEY GRANT ENGINEERING PUBUC WORKS ADI~INISTBA CBD MAINTERANCE ENERGY CONSERVATION POLICE DEPARTMENT AOMIN POLICE PATROL CRB,tlNAL INVESTIOATION RECORDS AND IDENTIFICAT COMMUNITY SERVICES SURE EMERGENCY CO//.~UNICATTON BIXFJPEDES'I~IAN SAFETY FLOOD OPERATIONS POLICE/DRUG ELIMIRATION FIRE PROTECTION ANIMAL CONTROL HIS DEPARTMENT ADMINIST BUILDING INSPEC'I1ON HOUSING INSPECTIONS TRAFFIC ENGINEERING S'I~EET SY$ MAINT FORESTRY OPERATZONS CEMETERY RECREATION PARKS LIBRARy PARKS & REC AOMIN SENIOR CENTER LIBRARy EQUIP. REPL RE PARK LAND ACQUiSmON R UBRARY PUBLIC ACCESS R COMPUTER REPLACEMENT PARK LAND DEVELOPMENT R TOTAL EXPENDFI'URE NET RECEIPTS OR EXPENDITURES ENDING BALANCE CF[Y OF IOWA CITY GENERAL FUND EXPENDITURES BY DIVISION' FOR THE SIX MONTHS ENDING DECEMBER 3t, t9~4 MONTH FY95 FY9$ ENDING Y-TO %REC'OI Y-T-O AMENDED DEC 31, DEC 31, BUDGET 8PEN'~TO DEC. 3t, BUDGET 1994 t994 BALANCE BUDGET '1993 ..83,857 -4,885 -31,517 -62.340 37.6% -31.437 · 213.928 -17,738 -117,413 -96.515 54.9~ -178,113 `358.340 -25.052 -170,182 -188.1~1 47.9% -141,844 · 302,850 -12,406 -152.747 -160,t03 50.4% -130.351 -238,862 -15,087 -118.645 -118,247 60.1% -121.457 .83 -399 369 -220,151 -15,8t6 o104,14.5 -116.006 47.3% -100.350 `376.313 o21,413 -175,557 -200.758 46.7% -175,282 -202.740 -14,180 -96,194 -106,546 47.4% -60,068 · 518,881 -39,501 -233,334 -285.527 45.0% -223,607 · 1~0,714 -11.956 -89,547 401,16/ 47.0% -93,791 -420,878 -26,834 -188,811 -231.867 44.0% -136.884 -232.810 -210,884 -22,146 90.6% -299,085 -244,878 -17,821 -166.884 -137.962 43.6% -118,023 · 59,499 -4,192 -16,174 -43.326 27.2% -26.023 -2.62Q.648 - -87,471 -1,484,504 -1,442.144 50.7% -I,364,696 · 169.010 -11,323 -90,977 .98,033 47.0% -84,174 -239.600 -14,790 -64,580 -155,020 35.3% -105.070 · 64,026 -4,917 -29,779 -34247 48.5% -27.505 -118.450 -5,756 -24,647 -93,803 20.8% .58,345 · 122,149 -4,188 ,,~'.'T4,800 -87.349 44,0% .61,311 · 6.605 ~923 .6,882 13.6% -1,881 1,881 -2,974 2.974 -591,147 -34,974 -203,788 -387,381 34.6% -232.666 · 140,324 -9,996 -68,588 -73,736 47.6% .60,76~ -170.700 -8,626 -94,365 -76,335 56.3% -61,818 -30,258 -2,728 -13.041 .16,617 46.1% -10.754 -276,741 -21.979 -141,099 -139,642 61.0% -125,628 -2.969,855 -213,147 -1,384,184 -1,585.671 48.0% -1,332.668 · 426,295 -30,770 -204,834 -221,461 48.0% -198.408 °281,613 -14.641 -120,297 -161.316 42.7% -120,734 -161,390 -12,040 -77,398 -103,692 42.7% -75,469 .4~:,921 -32.249 -232,029 .228,892 50.3% -213,505 -2,559 2.$$9 -8,451 0 0 -32,674 4,797 4,797 -3,056,870 .280,157 -1,012,139 -1.444,531 52.7% -228,286 -24,038 -112,881 -116,404 49.4% -t65,887 -t44,983 -12,784 -84,015 -80,968 $7.6% -56.027 ,310,741 -24,157 -155.423 -155,318 50.0% -t26.676 -240,545 -14,103 -95,836 -144,709 39.6% -88,930 ,.851.609 -57.233 -857,604 494,005 42.0% -357,580 .t,680,046 -150.382 -773.203 -90~,843 46.0% -742,888 -188.366 -23,9.48 -97,809 .90,687 51.9% -74,515 -187,638 -12,718 -88,995 .98,641 47.4% .61,190 -1,718,574 -g6,724 .913,198 .605,376 53.1% -88t,872 -1,117,219 .80.895 -354,684 -762,$35 3t,7% -379,690 -2,499,113 °193.904 -I.282.771 .1,216.342 61.3% -1,262.351 -152.824 -10,023 -76,052 -77,T/2 49.1% -70,543 ,.461,675 -26,004 -207,858 -253.617 45.0% -197,626 .907 ~07 -542 -t61,200 -17,033 -144,16/ 10.6% -1,168 ,-391 -391 391 -135 -1 .B76 .2,008 2,00Q -7,146 · 24,000 -24,000 0.0% ;26,861,957 -1,705,O25 -12,354.639 -13,507,318 47.8% -11.950,476 -606,371 -334.$50 1,011,304 .1,8t7.6/6 643,260 6.452.461 8.279,944 8.280,126 -1,817.6/6 6.46?,824 -8- CITY OF IOWA CITY Enterprise Funds: Parking Fund Pollution Control Fund Water Operating Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund ENTERPRISE FUNDS NOTES DECEMBER 31, 1994 Below is a summap/by fund of the FY95 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. Parkina Fund FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Budget .@ 12/31/94 Bud_~st @ 12/31/93 Beginning Cash Balance $1,254 $1,254 $1,375 Revenue 2,718 1,586 58% 1,434 Expenses -2~956 -1,802 54% -1 ~394 ENDING CASE BALANCE $1,016 $1,238 ~ 12/31/93 Actual % to Total FY94 Actua! 23% 20% Overall, the December 31, 1994, cash balance of $1,238,001 is good. Revenues totaling $1,586,124 are 58% of the FY95 budget of $2,718,000 and $153,000 more than the same time period last year. 6 mss. actual 12 mos. 6 mos. actual @ 12/31/93. actual @ 12/31/94- DESCRIPTION FY94 FY94 FY95 $3 FINES 119,316 301,965 229,288 INTEREST 36,073 151,448 97,822 ON/OFF STREET METERS 317,449 603,956 311,927 PARKING LOT PERMITS 70,754 115,905 61,052 RAMP PERMITS 63,630 168,753 122,874 CAPITOL ST RAMP 548,331 1,041,551 480,649 DUBUQUE ST RAMP 217,275 401,017 176,038 CHAUNCEY SWAN RAMP - METERED 8,607 31,896 31,656 FY95 Actual as a % of F~'98 Budget @ BUDGET 12/31/94 230,000 99.7% 75,000 130.4% 607,000 51.4% 125,000 48.8% 165,OO0 74.5% 1,025,000 46.9% 375,000 48.9% 24,000 131.9% Sub*Total Parking Revenues 1,381,444 2,816,491 1,511,306 2,626,000 57.6% Parking Fines totaling $229,288 at 12-31-94 are already at the FY95 budget estimate of $230,000 and $110,000 more than last year at this time. The main reason for the higher amount is due to the escalation of tines. Interest income totaling $97,822 is $22,800 higher than the FY95 budget of $75,000 and $81,800 more than last year at this time. This is due to higher interest rates and longer term Celticstea of 0eposit maturing in FY95. On/Off Street Meter revenue totaling $311,927 is 51% of the FY95 budget of $607,000 but $5,500 less than the same time last year ($317,449). Parking Lot Permit revenue totaling $61,052 is 49% of the FY95 budget of $125,000 but $9,500 less than the same time last year ($70,764). Ramp permit revenue totaling $122,874 is 75% of the FY95 budget of $165,000 and $59,000 reore than the same time last year ($63,630). This is mostly atidbutable to the opening of the Chauncey Swan Parking Facility in October, 1993. -10- Capitol St. ramp revenue totaling $480,849 is 47% of the FY95 budget of $1,025,000 and $68,000 less than the same time period last year. Dubuque St. ramp revenue totaling $176,038 is $47% of the FY95 budget of $375,000 and $41,000 less than the same time last year. Expenses totaling $1,602,475 are 54% of the FY95 budget of $2,956,004. Wastewater Treatment Fund - FY95 FY95 FY94 Description FY95 Actual % of Actual (in ~1,000s) Budget @ 12/31/94 Budget @ 12/31/93 Beginning Cash Balance $1,918 $1,918 $1,842 Revenue 7,065 3,634 51% 3,386 Expenses -7,149 -2~717 38% -3~113 ENDING CASH BALANCE $1,834 $2,835 25,115 Overall, the December 31, 1994, cash balance of $2,835,036 is good. 12/31/93 Actual % to Total FY94 Actual 52% 48% Revenues totaling $3,634,252 are 51% of the FY95 budget of $7,064,775 and approximately $250,000 more than the same time period last year. Wastewater Fees totaling $3,140,415 are 47% of the FY95 budget of $6,739,775 and $150,000 more than last year at this time. Interest income totaling $210,834 is 65% of the FY95 budget of $325,000 and $120,000 more than last year at this time. Another $35,000 was received from FEMA for flood related expenses mat occurred in FY94 and $237,590 from restructuring the escrow on the 1993 refunding bond issue. Expenses totaling $2,717,158 are 38% of the FY95 budget of $8,632,707. Water Operating Fund - FY85 FY95 FY94 Description FY95 Actual % of Actual (In ~1,000s) Budget @ 12/31/94 BudRet @ 12/31/93 Beginning Cash Balance $1,924 $1,924 $1,908 Revenue 4,091 2,041 50% 1,783 Expenses -4,075 -1~664 41% -1~821 ENDING CASH BALANCE ~ ~2,30!. ~1,870 12/31/93 Actual % to Total FY94 Actual 48% 49% Overall, the December 31, 1994, cash balance of $2,301,479 is good. Revenues totaling $2,041,335 are 50% of the FY95 budget of $4,091,505. Water fees totaling $1,938,123 are 49% of the FY95 budget of $3,984,505 and $190,000 more than last year at this time. Interest income is already $10,000 more than the FY95 budget of $70,000. Expenses totaling $1,663,737 are 41% of the FY95 budget of $4,074,712. -11- Refuse Coltaction Fund o 12/31/93 Actual % FY95 FY95 FY94 to Total Description FY95 Actual % of Actual FY94 (in ~1,000s) 8ud.qal @ 12/31/94 Budget @ 12/31/93 Actual Beginning Cash Balance $298 $298 $272 Revenue 1,668 867 82% 895 52% Expenses ~1,562 -881 47% -851 50% ENDING CASH BALANCE $ 84, ~;284 $316 FY95 revenues totaling $856,743 are 52% of the FY95 budget of $1,667,800. Refuse and curbside recycling fees totaling $807,055 am 51% of the FY95 budget of $1,575,000 but $30,800 lees than last year at this time. Yardwaste bag sales totaling $50,792 or 63% of the FY95 budget of $80,000. Expenses totaling $881,329 are 47% of the FY95 budget of $1,882,273. Landfill OI3eratlons Fund - FY95 FY95 FY94 Description FY95 Actual % of Actual lin $1,000s) Bud.qet @ 12/31/94 Budget @ 12/31/93 Beginning Cash Balance $1,610 $1,610 $875 Revenue 3,569 2,071 58% 1,903 Expenses :.4~134 -1,830 44% -1 ~493 ENDING CASH BALANCE 91~04S $1~851 $1t285 Overall, the December 31, 1994, cash balance of $1,850,503 is good. 12/31/93 Actual % to Total FYg4 Actual 52% 5,1% FY95 revenues totaling $2,070,813 are 58% of the FY95 budget of $3,569,500 and $168,000 more than the same time last year. Landfill tipping fees totaling $1,gg8,846 are 58% of the FY95 budget of $3,550,000. Interest revenue is already $24,000 over budget and additional FEMA grant money totaling $7,245 was received. Expenses totaling $1,830,056 are 44% of the FY95 budget of $4,134,146. -12- Airport Op~rstlon. FY95 FY95 FY94 Description FY95 Actual % of Actual (in ~1,000s) Bud,qet @ 12/31/94 Budfiat ~. 12/31/93 Beginning Cash Balance $37 $37 $,9 Revenue 219 130 59% 89 Expenses -243 -15..._~5 64% -8_.~9 ENDING CASH BALANCE ~ $12 $29 Revenues totaling $129,008 are 59% of the FY95 budget of $219,696. Hangar rental totaling $43,563 is 41% of the FY96 budget of $105,000. General Fund subsidy is 50% of the FY95 budget of $86,500. Expenses totaling $154,785 are 64% of the FY95 budget of $243,442. 12/31/93 Aotual % to Total FY94 Actual 41% 36% Maas Transtt Fund - FY95 FY95 FY84 Description FY95 Actual % of Actual (in $1,000s) Budf!et @ 12/31/94 Bud.qet .~.1.2/31/g3 Beginning Cash Balance $123 $123 $154 Revenue 3,051 1,411 46% 1,307 Expenses :3~035 -1 t483 4_9% -1~377 ENDING CASH BALANCE ~ ~1 $84 12/31/93 Actual % to Total FY94 Actua! 49% 51% Revenues totaling $1,410,788 are 46% of the FY95 budget of $3,050,611. Transit fees totaling $314,620 are 49% of the FY95 budget of $638,000 and $8,300 less than the same time last year. Federal UMTA monies budgeted st $298,000 will not be received until March, 1995. State grant revenue totaling $131,803 is 88% of the FY95 budget of $193,000. The General and Parking Fund subsidies totaling $944,310 are 50Y,, of the FYg5 budget of $1,888,611 as they are transferred at a uniform rate throughout the year. Expenses totaling $1,483,210 are 49% of the FY95 budget of $3,038,508. The FY95 budget reflects the cost of adding a new route sta~ng Janus,/1 ($30,000). -13- FY95 Parking Fund Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands $1 COC Revenues Expenses Cash Balance FY95 Wastewater Treatment Fund Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands $4 9~0 . 53 030 $2 300 - $~ 000 $0 Revenues Expenses Cash Balance FY95 Water Operations Fund Budget to Actual Comparison for the Six Months Ending Thousands 12/31/94 $4.000 $3000 I ' Revenues Expenses Cash Balance FY95 Refuse Fund Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands $ $500 $0 Revenues I I Expenses Cash Balance FY95 Landfill Fund Budget to ^ctual Comparison for the Six Months Ending 12/31/94 Thousands Revenues Expenses Cash Balance FY95 Airport Operations Fund Budget to Actual Comparisor for the Six Months Ending 12/31/94 Thousands Revenues Expenses Cash Balance FY95 Mass Transit Op.-Fund Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands $3,500 $3,000 $2,500 Revenues Expenses Cash Balance -1'7- CITY OF IOWA CITY Other Funds: Debt Service Fund Broadband Telecommunications Fund Johnson County Council on Governments General Fleet Maintenance Fund Equipment Replacement Fund Central Supply & Print Shop'Fund Road Use Tax Fund Employee Benefits Fund Debt Service Fund * OTHER FUND NOTES DECEMBER 31, 1994 FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Budget @ 12/31/94 Budget @ 12/31/93 Beginning Cash Balance $266 $268 $463 . Revenue 3,895 1,413 36% 1,123 Expenses -3~964 -480 12% -373 ENDING CASH BALANCE .$..257. $1,199' ~1,21.r3' 12/31/93 Actual % to Total FY94 Actual 41% 13% Revenues totaling $1,413,014 am 36% of the FY95 budget of $3,895,152. Property taxes (budgeted at $2,376,857) account for over 61% of the budgeted revenues. $1,219,870 or 51% of the property tax budget has been received as of 12.31-94. This corresponds to when property taxes are due, October and Ma~rch of each year. Transfers-in from other funds ($1,493,295) account for the balance of budgeted revenues. The transfers am mostly from Enterprise Funds to pay for their sham of debt service. Actual transfers occur only when p~incipal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). Only $182,672 of the transfer in budget from Enterprise Funds has been received as of 12.31-94. The majority of the budget of $3,904,457 will be spent on principal/interest in May and June, 1995, Broadband Telecommunications Fund - FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Budget @ 12/31/94 Budget @ 12/31/93 Beginning Cash Balance $190 $190 $218 Revenue 282 150 53% 150 Expenses -391 -164. 42% -132 ENDING CASH BALANCE $81 ~ $236 12/31/93 Actual % to Total FY94 Actual 50% 40% Revenues totaling $150,006 are 53% of the FY95 budget of $282,000. The largest revenue source is cable franchise fees (budget of $275,000). This fee is remitted quarterly. $144,066 or 52% of the franchise fee budget has been received through 12-31-94 and is $2,400 less than last year at this t~me. Expenses totaling $164,411 are 42% of the FY95 budget of $390,942. Johnson County Council of Governments - 12/31/93 Actual % FY95 FY95 FY94 to Total Description FY95 Actual % of Actual FY64 (in $1,000s) Bud.qet @ 12/31/94 Budget .@.!2/31/93 Actual Beginning Cash Balance $27 $~,7 $41 Revenue 315 178 56% 179 66% Expenses -325 -185 48% -156 55% ENDING CASH BALANCE $17 $50 $84 Revenues totaling $178,011 are 56% of the FY95 budget of $315,122. Funding from other local governments totals $50,213 or 74% of the budget of $68,O61. 57% or $34,271 of stste/federal funding has been received to date. The subsidy from General Fund (budget of $152,927) is prorated over the twelve months as well as the subsidy for the Solid -19- Waste Planner (budget of $33,860) from the Landfill - Solid Waste Surcharge Fund. Actual transfers in are 50% of budget at this time. Expenses are in line with the budget. General Fleet Maintenance - FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Budget @ 12/31/94 Bud.qet @ 12/31/93, Beginning Cash Balance $219 $219 $186 Revenue 1,230 594 48% 516 Expenses -1,140 -558. 49% -532 ENDING CASH BALANCE ~ $255 ~ 12/31/93 Actual % to Total FY94 Actual 42% 44% This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City depa~tmenta and divisions based on vehicle usage and in some cases actual repair costs. Revenues and expenditures should be in line with the budget by fiscal year end. E(lull~ment Replacement Fund - FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Sud.qct @ 12/31/94 Bud.qet @ 12/31/93 Beginning Cash Balance $1,524 $1,524 $1,268 Revenue 1,311 410 31% 309 Expenses -1~377 -557 40% -64 ENDING CASH BALANCE $1458 ~1~377 ~ 12/31/93 Actual % to Total FY94 Actual 39% 12% This fund accounts for the majority of all City purchases for vehicles. Revenues am generated from chargebacks to all City departments and divisions based on the cost to replace the vehicles. Revenues totaling $410,349 are 31% of the FY95 budget of $1,310,700. The revenue and expenditure budget was increased by $550,000 each to account for a loan from this fungi to pay for a portion of the purchase of land for the new water treatment facility. Proceeds from a future bond sale will repay this fund. Chargebacks to all departments totaling $360,852 are 53% of the FY95 budget of $630,000. Expenses totaling $556,742 are 40% of the FY95 budget of $1,376,769. Only $600 of the FY95 capital outlay budget of $790,700 has been spent to date. Central Services FY95 FY95 FY94 Description FY95 Actual % of Actual (in ~1~000s) Bud.qe_t @ 12/31/94 Budqet @ 12/31/93 Beginning Cash Balance $214 $214 $196 Revenue 425 280 66% 155 Expenses -511 -273 53% -160 ENDING CASH BALANCE ~.!28, ~2~. 1~. $191 12/31/93 Actual % to Total FY94 Actual 43% 46% -20- This fund accounts for the centralized purchase of supplies, in.house printing, radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print iobs, copier/fax use and radio repairs. Expenses are in line with the budget except for capital o~ay. Only $12,195 of the capita:l outlay budget of $138,600 has been spent so far this fiscal year. Road UseTax Fund- FY95 FY95 FY94 Description FY95 Actual % of Actual (in $1,000s) Bud.qet @ 12/31/94 Bud.qet @ 12/31/93 Beginning Cash Balance $3,646 $3,646 $3,816 Revenue 3,266 1,858 57% 1,720 Expenses -4,908 -1~721 35% -2~240 ENDING CASH BALANCE ,$2~004 ~ ~,296 12/31/93 Actual % to Total FY94 Actual 48% 59% Revenues totaling $1,858,156 are 57% of the FY95 budget of $3,266,114. State Road Use Tax (RUT) revenue is budgeted at $53 per capita. Actual receipts for the six months total $1,783,670 or approximately $59.72 per capita. The batanca of revenue comes from interest income. Expenditures include transfers to the General Fund to pay for the cost of the Traffic Engineering and Streets Divisions and funding for Capital Improvement Projects (CIP). Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. Actual transfers to Traffic Engineering totaling $356,209 are 42% of the FY95 budget of $837,979. Actual transfers to Streets totaling $762,661 are 46% of the FY95 budg.et of $1,670,907. CIP transfers totaling $602,092 are 25% of the FY95 budget of $2,397,998. Employee Benefits Fund - FY95 FY95 Description FY95 Actual % of (in $1~000s) Bud,qet @ 12/31/94 Budget Beginning Cash Balance $477 $477 Revenue 3,431 1,792 52% Expenses -3,426 -1~778 52% ENDING CASH BALANCE 12/31/93 . Actual % FY94 to Total Actual FY94 @ 12/31/93 Actual $533 1,696 52% -1 ~670 50% Revenues tufaling $1,791,625 are 52% of the FY95 budget of $3,430,912. Propen'y tsx revenues are approximately 83% of the FY95 budget. $1,449,359 or 51% of the FY95 property tax revenue budget of $2,823,912 has been received through 12-31-94. The majority of properly revenue is received twice a year, approximately 50% in October and 50°/,, in April. 'Ibis coincides with the due date of property tax bills from property ownera. Expenses totaling $1,775,543 are 52% of the FY95 budget of $3,426,393. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund, The employer share of FICA, IPERS, Police/Fire Pension, health premiums, Fife premiums and workers compensation. -21- FY95 Debt Service Fund Budget to ,Actual Comparison for the Six Months Ending 12/31/94 Thousands Expenses Cash BaLance FY95 BTC Operations Fund Budget to ,Actual Comparison for the Six Months Ending 12/31/94 Thousands Revenues Expenses Cash Balance -22 - FY95 JCCOG Budget to Actual Comparison for the Six Months Ending 12/31/94 $200 $100 $0 Thousands ~ I Revenues Expenses Cash Balance FY95 General Fleet Maintenance Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands $800 $600 S0 I I I Revenues Expenses Cash Balance -23 - FY95 ipment Replacement Equ Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands // ,, Revenues Expenses Cash Balance FY95 Central Supply & Print Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands 5205 SO Revenues Expenses Cash Balance -24- FY95 Road Use Tax Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands Revenues Expenses Cash Balance FY95 Employee Benefits Revenues Expenses -25- Cash Balance Budget to Actual Comparison for the Six Months Ending 12/31/94 Thousands To: IOn CITY CLERK Froa: Board of Supervisors 2-6-95 8:53am Johnsnn Courtly BOARD OF SUPERVISORS Charles D. Duffy, Chairperson Joe Bolkeom Stephen P. La¢ina Don Sehr Sally Slutsman February 7, 1995 INFORMAL MEETING 1. Call to order 9:00 am. Agenda L.'C~ o? 3 Review of the informal minutes of January 24th joint meeting with the Iowa City/City Council and Johnson County; informal minutes of January 24th, recessed to January 25th, recessed to January 26th, and recessed to January 30th, and the formal minutes of February 2rid. 3. Business from the County Auditor. a) Discussion re: FY 95 audit proposals. b) Other Business from Richard Shannon, Representative of the Gay and Lesbianism Community re: December 29th Board of Supervisors' meeting with the Board of Health appointment/discussion. Business from Scott Long, Assistant Director for the Ambuhmce Department re: management salaries/discussion. Business from Veda Higgins, Mental Health Advocate re: department activities/discussion. update on 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CiTY, IOWA 522~-1350 TEL: (319) 356-6000 ? To: I0~ CI~ CLERK From: Board of Supervisors 8:53am p. 3 of 3 Agenda 2-7-95 Page 2 7. Business from the Board of Supervisors. a) Discussion re: elected ol~cials. b) Reports c) Other Compensation Board's recommendation for salaries of 8. Discussion from the public. 9. Recess. HIV COUNSELING AND TESTING FISCAL YEAR 1994 IOWA CITY FREE MEDICAL CLINIC TOTAL PRE-TEgF COUNSELING 1190 TOTAL POST-TF3T COUNSELING1023 TOTAL PHONE COUNSELING AND EDUCATION 986 TOTAL HIV CONTACTS FY 1994 3 1 9 9 1994 FIGURES INDICATE .. --A 10W DECREASE IN THE NUMBER OF TESTS PERFORMED -AN 869b RATE OF RETURN FOR TEST RESULTS (THIS IS A 2~ INCREASE OVER 1993) -oA 525 INCREASE IN THE NUMBER OF PHONE CONTACTS FOR COUNSELING AND EDUCATION --A 2~ INCREASE IN THE TOTAL NUMBER OF CONTACTS AGE GROUP MALE FEMALE TOTAL UNDER 21 77 125 202 21-25 213 216 429 26-30 I 18 85 203 31-40 129 84 213 41-50 68 53 121 51-60 12 8 20 60+ 2 0 2 TOTAL 619 571 1190 MISCELLANEOUS INFORMATION JOHNSON COUNTY 1017 OTHER COUNTIES 170 OTHER STATES 3 STD CLIENTS 89 SEROPOSITIVE'CLIENTS 2 CLINIC VISITS Iowa City Johnson County UI Student State of Iowa Homeless Non-US Citizen Out-of-state SUBTOTAL IOWA CITY FREE MEDICAL CLINIC YEARLY REPORT OF CLIENT INFORMATION JULY 1, 1993 - JUNE 30, 1994 MALE EM~ TOTAL 1090 1381 2471 281 323 604 80 61 141 147 190 337 72 27 99 99 184 283 17 27 44 3979 HIV TESTING Counseling Post-testing VOUCHERS Medication Eyeglasses/exams Preventative care Hearing aid Other WALK-IN Appointments Over the counter Other medications TOTAL CLIENTS PHONE CONTACTS Appointments HIV information and Agency business Medical information Referrals Other TOTAL PHONE appointments 1190 1023 183 20 8 3 4 123 160 76' 6~769 2576 1950 2301 1484 525 184 9_020 PRIMARY DIAGNOSIS DERMA TOLOG Y Allergic 4 Cellulitis 2 Cyst/wart 3 0 Dermatitis 2 9 Eczema 1 2 Impetigo 3 Lice 4 Nail 1 2 Rash 8 6 Scabies 1 1 Other 7 0 ED UCA TION Dietary 1 9 Other - 9 EAR NOSE THROAT Cerumen 1 7 Otitis, adult 2 1 Otitis, child 5 4 Otitis, externa 1 9 Sinusitis 57 Other 2 8 ENDOCRINE Diabetes 5 2 Thyroid 3 6 Other ' 3 CA RDIO VASCULAR Arrhythmia BP check Chest pain Hypertension Other GASTROINTESTINAL Abdominal pain 3 6 Diarrhea 1 6 Hemorrhoids 6 Ulcer 1 4 Other 2 7 GENITOURINARY Cystitis 49 Prostatitis 4 Urethritis 20 Other 26 GYNECOLOGY Breast lesion 4 Contraception 38 Menses, irreg. 26 Annual PAP 13 1 Pelvic pain 8 PID 5 Pregnancy 6 HCG testing 99 Vaginitis, beet.35 Vaginitis, trich.8 Vaginitis, cand.29 Other 3 2 HEMATOLOGY 6 LABORATORY TEST 120 MEDICATION Admin. 10 Dispense 85. MUSCULOSKELETAL Bursitis 4 Fracture 2 1 Injury/strain 69 15 Lumbago 25 5 Tendonitis 3 113 Other 50 11 NEUROLOGY Headache 2 3 Vision/vertigo 3 Other 2 OPHTHALMOLOGY Exam 136 Infection 15 PHYSICAL EXAM Camp 2 Follow-up 205 lmmun, child 71 Immun, adult 106 Job 250 Residential 8 School 50 Sport 55 Other 222 PSYCHOLOGICAL Anxiety 2 Depression 12 Other 4 RESPIRATOR Y Bronchitis 95 Environment 25 Throat, viral 76 Throat, strep 49 Pneumonia 9 URI 16 8 Other 34 SEXUAL DISEASE Chlamydia 17 Gorierrhea 13 Herpes 16 Condyloma 272 Syphilis 7 STD' check 151 Other 7 VIRAL Flu syndrome 23 Hepatitis 17 Other 12 STRATEGIC PLAN FOR THE PUBLIC ART POLICY AND ACQUISITION COl~mrrTTEE August 9, 1991 Int~luction The Public Art Policy and Acq-l-ition Committee (PAPAC) is a broad based volunteev community Commission appointed by Ames Mayor Lar~ Culeds and confirmed by the City Council on June 26, 1990. It was confirmed as a standing committee March 29, 1991. PAPAC was established to develop a public art vision and philosophy, to formu~ late a public at't plan for the City, to monitor the public art budget, to recom- mend funding allee~tions 'for public art, to ~eeommend art acquisitions for the City's public m-t coliection, to develop guidelines fro' selecting at*~work, to seek p~lvate and governmental funding fox, public art, and to generate educational and promotional p~ojects fo~' public arts programming. The members of the PAPAC are appointed for five yea~ ter~s subject to volun- tary resignation and serve to el'cate a connection between City govelmment and the community. The committee is intended to l~efieot the diveI~ity of the con,unity, by representing a variety of cultural, econohale, educational and age constttuencies. Additions! citizen involvement will be sought for the subcommittees. Committee members have been Lynette Pohlu~u, Glenn Cormre,, Kathy Sveo, Jo Myers-Walker, Mm~r Athetqy, Dean Hun~dker, Eaten VanDPle~ Ben Ja~-k~on, Sarah Post, Mar~ Sterling, Jack Shelley, Sydney Mom~s and Bob Kind~ed. This strategic plan is developmental and will setwe .to focus and gutds the charge of the PAPAC. It is intended that tM~ plan be reviewed and updated once a year to respond to changing conditions and needs. Mission The PAPAC is committed to the creation of a visual and aesthetic environment that integrates art into the lives of the citizens of Ames. To accomplish this, the PAPAC will: ae recommend acquisition and maintenanco of s~t which underscores Ames' unique identity as a literate, v/siona~y and diverse community, be reinforce and effect positive ~.bnnge ill people by inco~orattng a~t into all racists of the community's development, with people's underetandiug of art enhanced, enriehed and challenged by an educational pregra~, develop a citizen-involved pollcy and process whereby professional art in varied art forms will be acquired for the City, facilitate economic benefits by creating an attractive human environment whereby artists and businesses mutually tht'ive, and the quality of life is enhanced for all citizens, ee collaborate with the efforts of existing organizations, committees, commt,- sions, agencies and other groups with stmil~ interests or related per- spectives. Objectives & Stretches Objective 1: Secure fundLug for identified projects and activities of PAPAC, A. Confi~ a~located City dolia~ tl~ough annual budget p~ess. Be Ce Follow City timeline for submitting requests. Funding Committee responsibility to write preposal, get appreved by PAPAC in October, follow pr~oceas through City Management and Coun~l steps OttobesMirch, and ~el~O~ back to PAPAC monthly. Apply for app~oprlats grants at local, state, and national level or tln~ugh p~lvate foundations. 1. Reseat, ch granting organizations and' compile list of viable organtza- 'tions. 2. Send for/nformt/on and/or application fores. 3. Note needs and deadlines. 4. Select and prioritize ginrots and granting agencies. 5. Identify people to complete paperwork & submit. 6. City Council appreves and executes grant applications. Sesure donations f~om individuals, artists, estates, etc. businesses,' memo~lala, cornpotations, 1. Solicitation of volunteer solicitors. 2. Identify potentt,l donors. 3. Develop solicitation plan with appropx, late mater!,~, brochures, etc. 4. Publicize. 5. Write letters, m~ke visits or _,~lt~,. 6. Public and private acknowledgement of donors and contm4butore. Create funding projects for acquisition, programming and promotion of public a~t (galas, auctions, publications, pent sales, etc.) 1. Research and identify project or event. 2. Form a committee from the community. 3. Set date(s), deadH~tes, timelines, and aesfgn duties. 4. Implement event. 5. Recognize volunteers, sponsors~ and contributors. -2- E. Collaborate with other groups to g~nerate revenues 2. 3. 4. 5. 6. 7. 8. Identify approp~iate groups Make contact. Educate, communicate Research and identify project or event. Form a committee from the communit~ Set date(s), deedlines, t~melines, and assign duties. Implement event. Recognize volunteem, sponsors, and cont_,,ibutom. F. Assess and evaluate a~on steps Access and ewluate activities and steps in implementing the ob~ee- tive. Modify. activities and steps based on the evaluation results. Education/Promotion Objective 2: To educate and promote awareness of public art, to generate participation and attitudinal and financial support. A. Create news releases on public art for local newspapers, TV, rsdto, newsletters and articies to raise awareness of public art. 1. Identify topic or information to be presented. 2. Identify miters and resources; 3. D~tex'mine target audiences. 4. Identify media and publications, make contact, get commitment. 5. Establish deadlines, detemnine frequency. 6. '//xdte, edit and submit. ?. Acknowledge media coverage. Be Create educational programs, including tables, pz~sentations, and tours on public art for seheels, businesses, organizations, and City employees, and the general public. 1. Identify topic or infomarion to be presented. 2. Identify miter and/or p~esenter and resources. 3. Identify orgs~ations to ~ ~ted. 4. Es~b~h d~ee, dete~e fmquen~ of C~te ~d pmzent C. Create printed mate~al on public art to distribute explaining ~-elon and objectives of the public aet program. 2. 3. 4. 5. Collect and organize information, for brochure. Do layout, get estimates for printing. Proceed with printing. Develop compute~ized mat]tug I/st or other means of distribution. Distribute brechure. -3- Create exhibits, competitions, pestars, and signage to raise awa~eness of public a~t and PAPAC. 1. Identify exhibit competition poster and signage to present. 2. Identify people and resources. 3. Identify locations and sites, materia]~ needed. 4. Establish topics, am2nge fop or secure ~terials. 5. F~tablish timelines and deadlines. Present. 7. Acknowledge artists, spouso~s, and pal~cipantu. C~eate data collecting surveys for deterlaining level of interest and commitment or support of local public art development. a. Identify target populations to be sm'veyed. b. Design inst~umant fro- surveying cuitical populations. c. Determine procedure for processing survey and analyzing data. d. Report and apply data. F. Assess and evaluate action steps 1. Access and evaluate activities and' steps in implementing the objec- tive. 2. Modify activities and steps based on the evaluation results. Objective 3: To ancem~ge and facilitate the acceptance of the public concept by pulvate business and other {-~titutious and organizaUons whereby public ant would be incorluoz-atad into building, constuuction, landscaping, and remodeling p~oJects at its conceptual stage. A. Develop resource g~oup to address puivats business, t-~titutions or organizations fo~ purlx)se of consulting and advising. 1. Recruit and tnfom merebare of Comm,lnily tO set're on ~esou~'ce group (subcommittee). 2. Develop a procedure for communicating public aut's mission in response to businesses, institutious, o~' organization's inquiries. 3. Address concerns and interests of greups and keeping PAPAC advised. 4. Develop a resourci.· sheet to be distulbuted to ea'chitects, landscape a~httectu, developere, buildere, and City 8taff. Locate upcoming projects through the local development community and through the City development and review process. 1. Collect information on the City development ~eview process. Contact project personnel about the Public A~t Program. 3. Conduct interest invento~j with prospective property owners, 4. Follow-up to invantor~ in ~esponse for additional information andlot, commitment. -4- Research and explore incentives, including 'pz'ivate low governmental tax breaks for non-governmental p~ojects. cost loans and 1. Identify and develop aw~lnble sources of loans and types of tax breaks. 2. Atwange with agencies or groups (including City Council and the banking community) to commit to public a~t incentives. 3. Publicize sponsoring institutions, agencies, and organizations. D. l~omota successful collaborations to fuzZchef the educational goals of PAPAC. Identify areas and ways of collaborating on the azecs with vea, tous groups (includtno~ schools, govevnmantal agencies, businesses, legal community, arts, etc.). E. Assess and evaluate action steps 1. Access and evaluate activities and steps in implementing tive. 2. Modify activities and steps based on the evaluation results. the objet- Obfeetive 4: To acquire, maintain, and conserve public art fro' the City of Ames o A. Implement procedures for acquisition of public ext. Selecting PubBe A~t l~oject Subcommittees to collaborate with a~Ista, select at't site, detez~lne budget, assess the aesthetic value of the at'twork and ~'command acquisition of the artwork to the PAPAC. a. Develop a pz~cess to me. ate a pool of az~lsta, including open competition, invitation, and consultant Ju~y. b. Identify art site or property. e. Recommend schedule for acquisition and tnst-ll~tton, - and report to PAPAC. d. C~este an itemized project budget. e. Select az, t work and mnl~e rocommendation to PAPAC (note Policy and l~oceduros. Critez,ia fo~ Section). 2. PAPAC makes recommendation to City Council for acquisition of artwork. Develop and implement a professional mstnten~_uce and conse,.vetion program for the Publ/c Art. Generate an annual report on the inspection and recommendations of collection status, and establish a plan that p~lo~ltizes repair, r~atenance or aleaccession of Public Art works. 2. ttecom~ond a budgetar7 allo~ation fo~' a ~-~tenance fund. 3. Implement p~ocedu~e fro' nmints~.~.g collection maua~ement ~ecords. 4. Implement or/entation p~og~m for educating public and City staff on the ea~e and m.~-tenance of public a~t. C. Assess and evaluate action steps 1. Access and evaluate activities and steps in i~plementing the objec- tive. 2. Modify activities and steps based on the evaluation ~esults. Action Plan Timeline Objective 1. Funding To Secure Funding for Identified P~o~ects ~nd Activities of PAPAC Date Res~onsibiltty Ac%ion Evidence Sept. Fund~g Co. Oct. PAPAC Oct.-March Funding Co. Write Prop. Document Approve Prop. M~nutes Monthly Reports coe__ ,Grants Ongoing Donations Ongoing Fu~ng Co. Funding Co. Research grants .~nutes and co~il~ list Send for appli- M~nutes cation forms Identlf~ ~ds ~utes & ~adltnes Write gr~t applicatio~ ~o~s~ -Ident~F resole people to der. gr~t application -Reco~endations City In-Kind Contribution Solicit Volunteer Document Solicitors Report to Identify Donors PA~AC Der. Sol. Plan Publicity for Plan Visit/Callpotential donors Letters Follow-up Steps Ctt~ In-Kind Contribution Report to PAPAC Report to PAPAC -7- Self Generated ProJeats Date Responsibility Action March '92 Funding Co. March J ~p~tl Ma]~-Sept. Fun4 CO./ ~olJaborative Evidence Research potential Report to Identify Project PAPAC Develop Timeline FormcomCo~u[ttee C=e~te Event CompleteFollow-up' March - PR/Educatlon Identify Groups & Re~rt to Dec. '92 Co. contact PAPAC Funding Co. Educate' Recorded Cost $4-5,000 -8- Objective 2. Educatioc/Pr~tion To educate and prc~te awareness of public art, to generate attitudinal am] fimmoial support. Releases and Artinlss Date Responsibility Action Evidence .Cost Nov.-on Ed/Pro Co. Identify Topic/ Report $ 100 Info Report Identify Writer & Report Resources Identify Puhlt- Report cations, Contact Commitments Est. Deadlines Timeline Write/ Submit Article Talks/presentetic~s/~=s In-kind cOnto Jan Ed/pro Co. Sa~e Same Ongoing Identify Or~. To Be Addressed Printed Nateriale Date Res~ponsibllit¥ Dec-Jan Ed/Pro Co. (let Yams) Exhibit s/Post ers/Sl~nage Action Evidence cos._~t Collect & Org. Report/ Info. Minutes Layout, Estimates [ $1500 ~rinting Final Product Day. l~iltng List Report Distribution Report & ~miling List Sept. '92 EP Co Identify exhibit Report competition Identif2 People & Resources IdentifyLocetioes & Sites & Materials Timelines/Deadlines Present Product Follow-upActivities $200-5,000 Variable Exhibit Costs Surve~ June '92 Ed/Procommittee ID Population Design Instrument Publish Derarm/ns Procedure Re~ort & Apply --9-- Report Copy of In-Kind Investment $1,000 Outline of Procedural Steps COPY of In Kind Report ObJe~ive 3, ~!ty ~nuottrmga an~ £aoilitate the acce~an~ of the public ar~ conceI~ ~ private and other i~t.itv~ona and o~,~tzationa whareby public ar~ ~attd be Dat__e Res~neibility Action ~vt~ence ,C9, st Sept. '92 ¢omnmit¥ Info. Dissemination Report FaTan. ~m, N~e I~oal ~ntacts w/huskees & devel- op~nt Ongoing P~AC ~ntact ~o~ect Re~ ~-~d P~so~el Ongoing P~AC ~n~ct Inv~to~ Data ~t 0~go~g P~AC Follow-up ~utes Resea_~oh In~entivea Jan. '92 March '92 nprtl (ongoing) Connnunity Fapansion Co. Resour=eC~p Jan. '93 Commmit¥ ~xponsion Co. Ongoing connuntty Expansion CO. I.D. Sources List of Groups Arrange contacts Report Publicize Copy of Publicity Statement Recruit & Inform Menhers Disseminate & Develop Address Concerfis & Re~ort to PAPAC He~bership Roster Written Procedures Report IDAteas & Ways Written Report Obje~tive 4. Acquinitionfi~tntenanoe/coase=vatton To acgv/ze, =a/at&m, --d co=s~ve ~l~o azt £o= the Ctt~ of Ames. Ac~[ei~on~ ,Date Res~onnibllit~ Sept. '91 PAgAC Ongoing Cit~. Council PAPAC ~tntanence ant Coune~vation Action Evidence Cost Select l~blic Art Sub~conmtttee Develop Pool. ID Site ~riorittze Activi- ties Develop Budget Select Art A~provesArt Acqu/sitions Meke Recomendation to City Council Roster List of Artists Site Re~ort Report Report In-Kind Redon~unda- tions Report Report In-Kind Approval, $24-100,000 Counc/1 Minutes Sumner '92 PAPAC PAPAC PAPAC Conmtttee and City Staff PAPAC and City Staff Annual Report Report In-Kind A11ocat/on Report Records Procedure Document In-K/rid Orientation Ffogra~ l,=ogra= Plan I Subco~. ~ttee ~ ~ *! G°vernmentmll Private IMAYOR & CI.TY COUNCIL ! PAPAC C~-~-~ttee of the whole d~als with ~oth Polic~ and Acquisition E~ucat~on/Prom6tion ! Subcnmm~ tree . I Co~nity' ~xpa~sion Subcommittee ! IndividualPublic Art Project Acquisition Subcommittees Pro~sed dity Hall Acq~iGi~ion Subcommittee Proposed Cit~ Parks Ac~/uisition~ubcoam~tteel Et cetera I CITY OF AMES PUBLIC ART PURPOSE*POLICY*PROCEDURE*PLAN Table of Contents Public Art: What it is and what it is not Selected Chronology of Public Art Programs Public Art in Ames: Context Purpose Policies Procedures Roles and Responsibilities Model Contracts Strategic Public Art Plan for the City of ~mes: 1991-2001 References PUBLIC ART: WHAT IT IS AND IS NOT There will be no defir~tive answer to this question. The question, its exploration and diverse answers are age old. Trying to define what art is (any art, public or private), is a subjective process as well as one entwined with established principals. For the purposes of this document, public art will be discussed as it might pertain to ~mes. While it is us,,a!ly more positive to define something in terms of what it is, it can also be clarifying to define something it is not. Public Art IS: Public art is certain time. a reflection of a society, in a certain place, at a Public art serves a socio-environmental function identifiable with the community. Public art is accessible, both visually and intellectually. The development of visual literau7 among the co[mmauity is a desirable goal. Public art is integral to its site, and assists in making a positive sense of place, a unique sense of Ames. Public art is about creating places, places where people want to be sad where there is an enriching visual experience. Public art integrates the work of all design professionals, including artists, designers, architects, landscape architects. Public art, at its best, is a collaboration between teams who are creating a unique and invigorating commurhty product for the cor~s~ption of the community. This is not the same as if each party produced an add-on visual co~ponent. Public art serves its city by enhancing the quality of life for its citizens. Public art contributes to the city's prestige. Public art serves as a vehicle for inspiring andunderstanding change as presented in our contemporary society. Public art should involve the community, from selection process to dodication. Public art should be of the highest qua]ity. Public Art IS NOT: Public art is not an opportunity for an artist/designar/architect to impose their personal vision upon a community without consideration sad input from the community. An aztist's studio work is their opportunity to explore and create independently, and visually express their visions and ideals; this work is most often seen by the public in museums and galleries. Studio work is not necessarily public art. Public art is not a bend-aid for poor urban design, neither commercial not residential. Public art is not to serve the ego of a single individual. Public art is not tO~lic befall come victim of fads or transitory taste. art is not about "being liked" or "disliked;" it is abe~t %~lderstanding. Public art will ~ost likely, and should, stimulate discussion and controversy; this process is integral to public art. Co~mon dogma that public arts depend on public agreement is belied by successful public art projects which instead show that monuments and public art achieve a public resonance by taking up topics too important for total public agreement. Community enrichment comes from beth visual understanding and intellectual exploration of public art. Public art is not mass ornament. An important t~uth shout public art is that unless it is embedded in a larger public sphere that values debate, a public sphere in which private people use reason to discuss and reach conclusions, then it will always decorate and be just mass ornament. CHRONOLOGY OF PUBLIC ART PROGRAMS Italy, 15th C. The spirit of the Medici (the great merchant family) and the Renaissance was nothing if not competitive and desirous of f~. But even before Medici rule, civic competitiveness and pride motivated the adornment of Florence. The history of the Early Renaissance in art (and public art) begins with the commissioning of the doors for the Baptistery of Florence. Juried by 34 leading men of Florence, Lorenzo Ghiberti was bestowed the eagerly sought-for co~mission. Throughout the Renaissance, and the following centuries, the arts were highly integrated into humanly created spaces, including landscapes and architecttire. While estimates vary, about eighty percent of the cost of a Renaissance building was related to the arts, including marble floors and pilasters, frescos and murals, and sculptural staircases. Aesthetic and often ft~ctio~, the arts and public arts of the Renaissance were a one-time municipal and private investment which has become the longest and most s~ccsssful economic development program in history, lasting well over 500 years. U.S. 1825-26 Commissioned by Charles Bu/lfinch, architect in charge of the United States Capitol, Luigi Persico created the monumental figures, Justice, America, and Hope for the east front, central portico pediment of the ~nited States Capitol. U.S. 1855 Congress commissioned Constantino Brumidi to paint the fresco, "The Al~theosis of Washington," for the Capitol dome, for which he was paid $40,000. U.S. 1886 President Grover Cleveland dedicated the Statue of Liberty on October 15, 1886. Conceived in 1865 by French historian, Edouard Rane Lefebvre de Labeulaye, and executed under the Alsatian sculptor, Frederic A. Bartholdi, the national monument symbolizes the United States. U,S, 1850-1900 Due to increasing competence of American sculptors in techniques of bronze casting, a virtual army of bronze heroes and notables, some on foot, many on horseback, began taking their places in parks, on courthouse lawns, in city squares, street corners all over America. U,S. ~893 The Columbian Exposition, Chicago, was the first and perhaps most grandiose of many such ~merican expositions or fairs in which architects and artists worked together to create a setting designed to astound the viewer and extol the virtues of country, commerce and culture. U.S. 1927 U.S. 1933 Ames 1934-36 Ames 1936-38 Ames 1934-55 guro~ 1945- 1960 U.S. 1945 U.S. 1946 Gutzon Borglum began carving George Washington's features on Mount Rushmore. The images of Thomas Jefferson, Abraham Lincoh and Theodore Roosevelt followed. The WPA Federal Art Project was initiated. From this year until 1943 the Federal ~overnment funneled funds to more than 11,000 artists and art teachers who produced thousarOs of murals, paintings and sculptures in public buildings throughout this country. Noted artist, Grant Wood, headed the Iowa WPA projects. Under his artistic direction a series of murals for the Iowa State Colle9e Library was commissioned. The murals were painted at the University of Iowa and were worked upon by university art students, including two whose home town was Ames, Bert Adams and Lowell Wousar. The Ames Post Office mural, commissioned in 1936 and installed in 1938, was a WPA project. Painted by Lowell Houser, he was paid $1,321 for the mural which depicts the agricultural and cultural im[oortance of maize to the Americas. At the height of the Great Depression, Iowa State President Hughes hired Christian Petersen to become the first artist-in-residence at any la~d-grant college. Petersen's sculptures became campus symbols for academic departments, with the "Gentle Doctor" becoming an international symbol of veterinary medicine. Following the destruction of cities and their public art treasures during World War II, European governments, from local to national, instituted percentage-for-arts programs to recreate or create anew those architectural spaces, public monuments, public gardens, and public art which were so Jm~:ortant to a comm~ty's sense of place, being and civilization. With the emergence of the shopping mall and its significance as a factor in American life, there began to be an increasing awareness of public art, as the developers of shopping malls recognized the economic benefits of including art works in their projects. Major examples are: Northland Center in Southfield, Michigan, Southland Center in Calumet City, Illinois, and Lloyd Center in Portland, Oregon. Modern Art began to influence American art. The influence of European artists finally blossomed in the emergence of "modern" or non-figurative (or abstract) U.S. 1954 U.S. 1955 U.S. 1959 U.S. 1963 U.S. 1965 U.S. 1965 U.S. 1966 U.S. 1966 art in america, and the effects of this u~on public art have stirred controversy ever since. In a landmark decision, the Supreme Court declared: "The concept of public welfare is broad and inclusive. The values it represents are spiritual as well as physical, aesthetic as well as monetary. It is within the power of the legislature to determine that the community should be beautiful as well as healthy, spacious as well as clean, well-balanced as well as carefully patrolled." (Betman v. Parker) The Museum of Modern Art created the Abbey Aldrich Rockefeller Sculpture Garden, designed by architect Philip Johnson. Since that time there has been a proliferation of outdoor sculpture gardens in all sizes and settings, offering the public audience an excellent opporttmity to sample a wide variety of art works. Among other well-known sculpture gardens are Storm King Sculpture Park, Bear Mountain, New York; Laumeier Sculpture Park in St. Louis, Missouri. Philadelphia became the first city in the U.S. to pass a percent-for-art o_dLnance. ~eneral Services Administration (GSA) implemented the Art-in-Federal-Architecture program with a direct policy order from the GSA Administrator establishing an allowance for fine art of one-half of one percent of the estimated cost of construction for new Federal buildings and buildings undergoing repair and alteration. San Francisco passed its public art ordinance, an optional one, which permits its arts commission to allocate up to two percent of the cost of construction to art works. [Optional public art programs, like optional savings programs, often produce less than desired results. ] This year marks the creation of the National Endowment for the Arts, a federal agency whose purpose is to encourage and support ~merican arts and artists. The National Council on the Arts met for the first time in Washington, D.C. Appainted by the president, this group advised the Chair of the NFA and recommended the allocation of funds to be used to provide matching grants for the commissioning of art works for public spaces throughout the country. Picasso's monumental 50-foot high abstract sculpture of weathering steel was unveiled in Richard Daley Plaza in downtown Chicago. Funds for the $300,000 U,S. 1967 U.S, 1968 U.S. 1969 U.S. 1970s U.S. 1973-74 installation cost were privately raised. Although initial public response was anything but favorable, this work has indeed weathered the criticism and has becoma a major landmark, beloved by many, still disliked by some, and seen by thousands of people who cross the plaza each day. ~rand Rapids, Michigan, commissioned Alexander Calder to create a major work for Vander~rg Center Plaza. This was the first implementation of the ~ Art in Public Places matching grants program. Installed in 1968, "La Grande Vitease" caused an explosion of criticism and controversy. Teday it is legendary for its acceptance by the community, having become the logo for the city. Its i~ge graces the mayor's stationery and the city garbage trucks. The first highway sculpture symposium in the United States was in Vermont. Seattle-Tacoma Internatiorml Airport became the first major alert in the U.S. to incorporate art work into its co~rehensivs design. Other major airports, including Dallas-Fort Worth, Phoenix, Miami and Denver have included public art projects as an integral Beginning in the '70s and e~/~anding rapidly in the '80s, the recognition by corporate leaders of the signific~ce of a~ as azl image or identity tool resulted in a proliferation of public art. Works by national, international ~md regional artists began to be commissioned or purchased in increasing ntmtbers for banks, hotel lobbies, and office plazas and Corporate art collecting has made many businesses this century's leaders in art collecting, this role to play an important role in art history. Corporations collect art to enhance corporate image, to increase employee productivity, and least importantly to create a solid financial investment, when collections [are] professionally and well-curated. On February 8, 1973, a one-peroent-for-art ordinance was signed into law in King County, Washington. In May, 1973, the city council of Seattle passed a one-percent-for-art ordinance, and in 1974 a one-half-of-one-percent-for-art ordinance was signed by the governor of the State of Washington. The foregoing constitutes a benchmark in funding for public art. i[ U.S, 1974 U.S. mid '70s U.S. 1974 Iowa 1978 Ames 1978-91 U.S, 1980s U.S. 1982 U.S. 1982-83 U.S, 1985 Nebraska Interstate-80 Bicentennial Sculpture Project was launched. Beginning in 1974 ten American artists worked to create monumental pieces of outdoor sculpture for placement at ten rest areas across 455 miles of Interstate 80 in Nebraska. This project generated tremendous visibility a~d public response both locally and nationally. Major outdoor exhibitions of contemporary large-scale sculpture were mounted throughout the country, providing greater exposure for this kind of public art. Grand Rapids Project byRobert Morris marked the first time public funds wereused to create a large scale art work in context with the landscape environment, creating a usable public park from an u~usable site. The State of Iowa adopts a one-half-of-one-percent law. The Art in State Buildings Program requires the acquisition of public art for all new state buildings or for major remodeling of state buildings. The legislation was authored, proposed and supported by then state senator, JohnMurray, from Ames. Through the Iowa Art in State Building Program (AiSB), Iowa State Universit}' has acquired works of art from local, national and international artists. The AiSB Program has spent over $700,000 for the acquisition of public art on campus. National Endowment for the Arts guidelines for funding public art were modified to permit community involvement; the juringprocess was changed to include local representatives. New York City Council passed its percent-for-art law. The "Vietnam Veterans Memorial" was installed and dedicated in Constitution Gardens in Washington, D.C. Created by the young architect, Maya Lin, this is perhaps both the most controversial yet successful monument of the decade. Boston dedicated its Red Line Northwest Extension of the Massachusetts Bay Transit Authority (NBTA), which included twenty art works at four new subway stations. This was a part of Arts on the Line, perhaps the most widely publicized of several Art-in-Transit programs across the country. U.S. 1989 City of Dallas adopted a public art program. 1990 The mayor of the City of ~ee appoints a citizers' committee to review the potential for a municipal public artprogra~. PUBLIC ART IN AMES: CONTEXT Directly relevant to creating a city which looks good, feels good, and is accessible is a lively public art program. Significant cities have significant public art programs. Some elevate the past with a wealth of historical monument[s] and equestrian-a~3unted generals. Some elevate living artists with percent or temporary installations of modern art. Other special cities feature Olmstead-designed parks, such as in New York City and Ames, as art places. All are valid Ames is an All-~merican City. It has n~/ny of the ingredients of a first-class city, including clean environment, an abundance of green lands, a commitment to quality education from elementary through collegiate levels, open spaces and a com~tment to the arts. It has fine art§, dance, symphony, theater, good writers, studio arts centers and museums; these represent talent from element~ artists to internationally acclaimed visiting artists. The art form which is missing in Ames is a public visual a/~cs program. While numbers are constantly moving up and down, it is estimated there are approximately thirty states which have some form of a public art program; most of these are ac~stered through the state arts councils and are percentage-for-art programs. Approximately ninety United States cities have municipal public are programs which include: percentage-for-arts projects; private-development incentive programs; public art programs integrated illto public works and plar~g departments; and public art integrated with ~a~nicipal cultural arts departments. Some of the most celebrated public art programs are in: Philadelphia, Dallas and Seattle. Public art must be an integral part of the entire city's lifestream to give a sense of a healthy, vibrant place. Public art canaot be isolated in one area, one bl~lding; it must give way to a comm~ty. Public art in Ames can be a diversified program to stimulate and meet the needs of a diversified audience. It can ~ the acquisition of a permanent public art collection, beth interior and exterior art work; it can be the exhibition of tem~x)rar,/art works; it can be a percentage-for-art program connected to municipal projects as well as private development; and, it can be the donation of art work from private citizens to the city. All of these can encompass a Public art program. A municipal public art program can go far beyond the installing of one art work in a city facility. Recently Ames citizens have been doing a great deal of dreaming about creating our communit¥'s future. This dreaming culminated in the "Ames Plan," a process and a plan, which focuses upon the current conditions of the city and also those conditions which we as citizens will create for the development of the future of our community. ~he Ames Plan has most certainly incorporated aesthetic considerations as important factors in creating a co~ty environment that develops a positive and unique sense of space about our city and districts (neighborhoods or villages) within A~s. The ~aues Plan a/so alludes to the positive economic benefits if Ames is an aesthetically stimulating environment that is attractive for citizens, tourists and guests, and existing and potential businesses. It was, in fact, the notion of public art as "good for business" that provided one of the incentives for establishing this mayor's cor~ittee ua~r~n and publlbh~d by [ - reported that businesses, corporations and individuals when seeking a place to work, live, play and establish a long-term commitment to a place, desired a city which had a high quality of life. Quality of life is not measured by singular institutions or activities but by the sum total of a city and the plurality of its institutions. People desire a safe environment, good educational opportunities, an active business climate, opportunities for growth, and experiences in the cultural arts. Ames already has many of these qualities, either as a result of city and state government or as a result of private initiatives. There are many cities which have orchestras, museums, dance con~oanies, libraries. These cultural institutions, along with the performing, visual and literary artists, so central to the core of those institutions, are also available in Ames. In Ames we are able to hear AIOFA-sponsored international orchestras as well as the Central Iowa Symphony, summer band performances, and ~es High Orchestra. The Iowa State University and the State of Iowa provide two museums, the Brunnlet and Farm House, and other vital visual arts institutions such as the Memorial Union Art Programs and the Octagon Center for the Arts contribute to the quality of the studio arts. Dance Co-Motion and private studios provide diverse dance and movement opportunities for our citizens. The Ames Public Library is a leader in this state for distribution and dissemination of its books, and when coupled with the research collections of the Parks Library, Ames has extensive literary resources. The Iowa State Center presents ~sic, theater and popular entertainment of regional to international acclaim. Ames is indeed wealthy in cultural arts agencies; over thirty-five currently contribute to the quality of life in Am~s. What Ames does not have, that all other 'high-quality-of-life' cities have, is a public art program. Within the last twenty-five years Seattle, Washington, has been proclaimed the most livable city in the United States. That acclamation is in great part due to the role of a very active public art program which was initiated as a municipal program a~d now includes private i~itiatives~ Their m~icipal public art program assisted in revitalizing a city and its neighborhoods, it presented a visual link to establish, enrich and build a strong cultural and social life in Seattle. Today its public art collection numbers over 500 art works by 250 artists; the works range in size from miniature prints, to four-acre envirommntal earth-sculptures, to fancif%llly-painted electrical s%~bstations, to dance-stap patterns embedded at bus stops. The success of Seattle's and other municipal public art programs is that they are integrated throughout and into the city's fabric. There is not a singular place or a sing/lar art work that epitomizes or symbolizes the city; it is the totality of public art and its aesthetics which defines these cities as unique, with their own sense of %uuiclue place. The implementation of a municipal public art program can be: a vital component in enhancing kmes' sense of place; provide visually stimulating environments; engage our citizens and community guests in intellectual understandings of local and global perspectives; and, provide a mechmlism and means of expression for understanding and planning for change, PURPOSE As earlier outlined, the City of Amss has many positive attributes. It is the intent of the Public Art Program to enhance the aesthetic environment of the City of Ames by including works of art, public are, art concepts and art places in the city. A municipal public art program plays an important role in creating and maintaining a ~migue city identity. A public art program offers rich and varied aesthetic gifts to citizens and visitors alike. The following purpose statements define how a public art program can serve the City of Ames and how a public art program can make a positive difference to o~r community. 1. A purpose of the municipal Public Art Program is to serve the city and its citizens and provide the finest artistic experiences for its people an~ visitors. A public art program should contribute a unique sense of place to individual community neighborhoods, municipal facilities and places. Public art ~st become an integral part of the entire city's lifestream to give a sense of a healthy, vibrant place. The Public Art Program will provide a range of opportunities for contemporary artists, architects and designers to experiment with new approaches to public art, art concepts and art places that reflect the uniqueness of the City of Ames. 2. A purpose of the Public Art Program will provide citizens with an important means for dialoc~e by integrating artistic thinking into the fabric and life of the city, creating opportunity for the development of visual and cultural literacy. The public itself will become the resource activated by the Public Art Propram. ~ citizens participate in the public art process, they, too, become actors rather than reactors. In this, they assume their rightful role as members of the community, giving a new order and identity to their own visual environment. An effective public art program has community participation in all phases, from artist and site selection to dedication. It b~comes "owned" by meeting the artist, watching a project develop through all phases and becoming familiar with and understanding the art work and its message. 3. A 'purpose of the Public Art Program will be to foster change in the environment as well as in human action and perception. As the community becomes involved in the processes of public art, they become more responsive to their visual world and begin to accept more responsibility for it. With this responsibility comes a new awareness of what one ought to expect from the city. Finally, with exposure to more and more public art, the public response becomes more mature, less intolerant. The Public Art Propram will serve as a vehicle for understanding change as presented in our contemporary society. As artists create art that reflects conte~perary times and contemporary issues, the public is offered another opportunity to discuss and understand those issues. 4. A purpose of the Public Art Program will be to serve a regional economy in ways not usually calculated by traditional economic growth factors. Public are provides jobs for artists and subcontractors, fabricators, installers and shippers. Artists are often viewed, in fac~, as small businesses. When coordinated with the private sector and governmental agencies, quality arts are a tool for the enoouragement of economic development, business relocation and tourism. Public art can give the city a character and identity that makes it appealing to residents and visitors. 5. A purpose of the Public Art Program will be to activate untapped resources. Primary among these are the artists who, generally, without a public art program, continue to work alone and for a gallery or museum audience. Public art provides artists a new source of income and an avenue for becoming involved in the city's functions. In accepting the role as citizen artist, they give not only their art but their unique and visionary approaches to municipal concerns. POLICIES 1. ACQUISITION AND DEACCESSION It is recommended that since the City of Ames desires to have a diverse art collection of the highest quality and the processes of acquiring art works and disposing of them should reflect that desire, at least once in every ten years every art work in the municipal collection should be evaluated for the part it plays in the collection, and the collection should be assessed as to its potential expansion. Because the City of A~s has the responsibility for conserving the collection, and because the disposal of art works may have serious implication for the artists, deaccessioning should be a deliberate and seldom-used procedure. It is the policy of the City of Ames not to dispose of art works simply because they are not currently in fashion and not to dispose of art works whose worth might not yet be recognized. In any event, no art work will he deaccassioned within ten years after acquisition. Acquisition and deaccessioning of art [places] and the result of applied art concepts should be considered according to the guidelines of the Public Art Program insofar as possible. Because both may involve site or property or may be totally integral to a structure, deaccessioning is complex. Protection of the work of the designer(s) or architects(s) should be carefully considered and g~aranteed in contract documents, case by case, if a general policy and specific guidelines do not exist. 2. ADMINISTERING A PUBLIC ART PROGRAM It is recommended that, considering the potentially controversial nature of public art, the Public Art Policy and Acquisition Committee be responsible for the city's public art program. The committee shall be appointed by the mayor and each member serve for a five-year period. The public art committee would have quality control on public art projects, with ultimate oversight resting the the Ames City Council. 3. ARTISTS' RIGHTS If artist's rights are to be relevant to the Public Art Program, it is important to see the artist's relationship to the co~%muhity. Artists' rights shall be incorporated into contractual documents for public art works for the City of Ames, rising the contract ~odel developed by the New York City Bar Association except where modifications serve the parties more fully. The contract documents shall acknowledge the following definitions as a means of reflecting various possible contributions by artists, designers, architects: ART WORK: A tangible creation by an artist, such as a sculptural object, a mural, painting, wall hanging, a wall of whatever material, photographs, functional element, etc. ART PLACE: A defined space, the concept for which is created by an artist or a collaboration of design professionals, such as an earthwork or park which may be a design of land forms, paths, bridges, viewpoints, dams or betres, and may or may not include sculptural forms; entrance or exit places to a city, park or area; places where citizens gather or congregate; plazas where a total treatment is created, etc. ART CONCEPT: An idea or concept developed when an artist or artists collaborate with each other or with other design professionals to create a plan or concept for a park, for streetsceping, for circulation patterns, for place usage, for a transportation system, for public works projects, etc. Also that idea or concept developed by an artist(s) menifesting in an art work(s) not necessarily fabricated by the artist(s). Policies governing artists' rights shall be consistent with the following policy goals: a. The City of Ames desires to create a climate where Ames' artistic and cultural organizations can thrive. b. The City of Ames desires to foster a high level of quality, creativity and diversity in all forms of arts and cultural programs in the community. c. The City of Ames encourages its artists and scholars to continue to work and live in Ames and endeavors to make the community at large aware of their contrib~ltions to the quality of life in the city. Likewise the artist ~st accept the challenge to coma~lnicate and cooperate with the community, maintain high quality in their art work, a high level of thinking, and provide intellectual guidance about the art work to a wide number of citizens. d. The City of ~mes will actively support the public art program by encouraging the utilization of reco~lized artists, with an emphasis placed on local and regional talent, but also including national and international artists who reflect the global composition and activity of our community. 4. ARTIST SELECTION J~RY It is recommended that each artist-selection jury be unique. Each jury should be composed of the Public Art Co~littee, and appropriate members of the city staff and appropriate members of neighborhoods and citizens. It may be appropriate from time to time to appoint an arts consultant/advisor to assist the artist-selection jury. The Public Art Committee will make recommendations to the mayor for the addition of individual members to each artist-selection jurL In naming jurors, the Public Art Committee should be aware of the extent of a juror's knowledge of local, regional and national artists; the juror's ability to assess the design and problem-solving abilities of an artist, the juror's sensitivity to the requirements/restrictions imposed by design collaborations. In nalaing a jury, the Public Arts Committee should be sensitive to a jury's personality being created by the individuals who will make up the jury. The artist-selection jur~ should include a diversity of and meet at least several of the following criteria: Be a body of the best qualified individuals. Be a body of vision and energy. Be a body representing artists. individuals Be a body representing and balancing professional and community activities. Be a body W~Ltch is diverse, reflecting the diversity of the city. Be a body balanced in gender and geography. Be statesmanlike in the face of criticism, censorship and fear. Individuals interested in serving on an artist selection j~ry should submit a letter of interest to the City Clerk's office for review by the Public Art Committee and the City of Ames. 5. COLLABORATION It is recommended that the Public Art Program encourage and promote, where appropriate, the collaboration of deeig~ professionals in the formation of the city's art collection, composed of art works, art places, and art concepts. Design teams of artist, architects, landscape architects should be ~sed whenever feasible i~ public projects. It must be stressed that artists who are to be part of a collaberative team must be selected early, ideally at the same time as other design professionals, in order to assure eq~ participation in design development. 6. EDUCATION In order to assure a future for the Public Art Program, it is imperative that Ames school children get art appreciation and art traip_ing, that they learn the creative process, and they learn about controversy and about tolerance for experimentation and change. It is recommended that artists commissioned under the Ames Public ~ Program be asked to commit tim~ to public education such as workshops, design sessions with children and public slide presentations. It is also imperative for all citizens of the community to bare the opportunity to understand the art works created; therefore, the Public Art Committee, as part of each public art project, should also plan and implement educational progra~g, including: public lectures, didactic information, publications, public service announcements a~d other forms of communication that are viable a~d appropriate for each project. 7. FUNDING THE PUBLIC ART PROGR~ It is recommended the City of Ames fund the Public Art Program from mop/es available through the Local Option Tax or other appropriate municipal funds. This funding should be incorporated into the annual city budget. It is recommended the Public Art Committee also seek and secure funding from private and other 9overnmental apencies. Public art funding shall also support tho4e ex~nses related to acquisition, commissioning, installation, administration, education and maintenance of the public art work. 8. GIFTS, EXHIBITIONS ~uND LOAN OF ART WORKS It is recommended that the City of ~,mes Public Art Committee review appropriate, proposed gifts or donations, exhibitions and loans of art work to the city, including gifts of state. These donations should be reviewed on the basis of artistic merit, context in the cit?'s art collection or arts programming, site appropriateness, oversight responsibility, city liability and maintenance responsibility. 9. LOCAL AND NON-LOCAL ARTISTS It is recognized that the Public Art Program is intended to primarily benefit contemporary artists and art work and to provide local and regional artists with a new means of participating in the cultural life of the city. The Public Art Program, while encouraging local artists, should not limit the opportunity for artists from other parts of the world to share their unique visions with Ames. In the guest for works of highest quality, interaction among artists with different perspectives should be encouraged as should exchange of artistic sensibilities among different cities and states. 10. PROFESSIONAL, EMERGING AND AMATEUR ARTISTS It is recommended the Public Art Program acquire for the permanent collection art works by professional or emerging artists. These artists via their credentials and past experience shall be actively and productively working in their chosen art field and shall be reviewed on academic merit, artistic merit and critical and scholarly review. It is recognized that the City of Ames desires to encourage the artistic and cultural opportunities for its citizens at all levels of artistic inquiry. Therefore, the Public Art Program will encourage and present temporary exhibitions of non-professional, [or amateur, ] art work. 11. MAINTENANCE AND CONSERVATION OF THE ART COLLECTION It is recommended that regular inspection for condition and location of the art collection be made, that the collection be maintained in the best possible condition, and that a procedure for effecting necessary repairs or conservation be established. It is recommended that an annual review and plan be established, prioritizing the work which is to be dons and a Maintenance Fund be established in the city capital improvement projects list be set aside for the public art program. Any future gifts of art work should require a maintenance agreement between the city and the donor. 12. NATURE OF A PUBLIC ART COLLECTION It is recognized that by their nature, the arts are developmental, experimental and controversial. The City of Ames has a leadership role in creating an atmosphere in which creative expression, with the attendant risks of artistic failure, can flourish. The City of Ames recognizes that in a democratic society, the right of free expression must be protected. It is recommended the general considerations of the nature of a public collection include the following: a. A municipal public art collection should not be a collection for collection's sake, as a musetun. The job a public art collection should do is serve its city and citizens, be a public education tool, provide a means for engaging the people in dialogue, provide local and regional artists with an opportunity to interact with the city and its com~a~ities. b. A public art collection should not be exclusively a collection of internationally recognized na~es nor strictly that of local artists; it should reflect a healthy balance of interactive ideas. c. a public art collection should reflect the diverse Dature of the collector, the City of Ames, by being responsible to all communities of the city; it should be responsive to the ethnicity, psychology, sociology, anthropology of neighborhoods and city facilities. Specific considerations on the nature of a public art collection should include the followizlg: a. The quest for excellence is the primary criterion for the artist and the art selection. Excellence and appropriateness shall govern all elements from concept to actualization. b. The collection shall be acquired through a process established by the Public Art Program. Criteria for accepting gifts and donations shall be included in guidelines and be consistent with criteria for purchases and commissions. c. The collection shall reflect many points of view, style, taste, media, and subject matter, as well as reflect ethnic and gender diversity. d. Functional or nonfunctional art work in any media, art place and art concepts, permanent installations and portable works are eligible for inclusion. e. The collection shall reflect the most creative expression of contemporary artists. f. The inclusion of models, maquettee, drawings in the collections shall be determined by contract, case by case, but their acquisition is generally encouraged. g. The extent of site to be included in the collection, as with an art place, shall be determined case by case. h. All public art to be acquired shall carz7 a maintenance statement, supplied by the artist, reviewed by the Public Art Committee and the city staff. i. All public art to be acquired shall be accompanied by an artist' s statement. 13. MI~A6ING CONTROVERSY It is reaxjnized that controversy and that the which help to manage it. public art often is a lightning rod for Public Art Program shall establish guidelines Of greatest importance is having a mechanism for public involvement in public art projects, a means whereby those who live and or work near the project somehow participate in the project. A public education program should be initiated whereby artists become available to talk and share with the public, new forms of art are discussed with the public, the ideas of collaboration and integration of the desipn arts are explored, and media campaigns are built to aid in the alemystification of public art. An open process must be established and maintained. No surprises should occur. The more that is shared about the project the more acceptance it will win. The goal of this policy is not to make the public like or enjoy what has been created or to make artists' selections by public vote, but to assure that all can accept the process of site, artist, and art selection as having been as fair as possible. 14. OPEN SPACE It is recommended that the Public Art Program be sensitive to the open space policy of the city. Siting art work and creating art places should be complementary to and never in conflict with an open space or green space policy. 15. BUSINESS PARTICIPATION An invitation to the private sector to participate is based on the fact that attractive spaces attract people who create business. The city's economic well-being depends upon healthy retail activity, a strong educational base, a strong tourist base, an atmosphere conducive to the conducting of business, and an overall sense that the city is continually improving the quality of life for those who live here and those who visit. The business and development community [should/will] be encouraged to contribute and become active partners in enhancing the visual environment of the City of Ames. An annual award should be established to publicly acclaim their involvement. The business and development community should consider taking am active role in the Public Art Program by making a commitment to include the work of artists in new developments or remodeling projects. Participation possibilities include: a. Incorporating art works into the public areas of a business. b. Commissioning an artist to work as a design-team member on some aspect of a business remodeling or development. c. Contributing to the Public Art Program Fund via the City of Ames. d. Adopting a public art project proposed to benefit a particular neighborhood or area of Ames. e. Creating public art programming, such as art exhibits, art fairs, performance-art activities, in public areas. 16. PUBLIC EDUCATION AND OUTREACH It is recommended that policies governing public education/outreach take into consideration th~ following q~estious: a. Has a public been identified who will "own" the art work or art place through its development, completion and life? b. Has there been public representation/participation throughout the process? c. Has affirmative action been given due consideration? d. Have public education projects been designed and established? e. Will the processes and projects serve to manage controversy? f. Have a media program and a publication program been established? With these considerations in mind, the following policies are recommended: a. Activities, such as the following, should be held in the community in order to get individuals involved in and committed to the public ~%rt Pr(~ram: (1) Presentations to community groups, governmental agencies, citizen committees, and business service 9roups. (2) PTesentations to artists, arts orga~zations and other design professionals. (3) Site inventories by design professionals, citizen representatives and city staff. (4) Media coverage. b. I%~blic representation shall be included in all ph~es of public art projects: (1) Community groups be consulted in determining sites and priorities. (2) Co~munity groups be encouraged to co-sponsor creation of art places. (3) Community groups co-sponsor dedications. (2) (3) (4) Through: c. A public education program shall be established to help educate to: [ahout?]: (1) Diversity of public art. The creative process. Potential for community through using design talents. Use of the arts and artiste for public relations. (2) (3) Lectures and slide presentations on conte,~porary art. (4) Tours of public art. (5) Public art exhibitions. (6) Sy~sia on subjects related to public art. (7) Artist-in-the-schools programs. (8) Art in transit projects. (9) Wall mural projects. (10) Public collaboration projects among community, artists, businesses, governments; among different art forms, i.e., written word and visual art, performance art. Design competitions and design awards. Talks by artists and arts administrators for the public. public d. In order to manage controversy, programs and projects shall be developed which give con~unities ownership of their public art program: (1) Community public art activities. (2) Community representation on public art projects. (3) Public education programs. (4) Media programs. (5) Artists-in-the-neighborhood programs. e.A media program shall be developed and sustained through: (1) Press releases and media packages. (2) Articles of si9llificence by public art persons, local and national. (3) Promotion of higk~profile activities in public art. hoth f. A publication program shall be dsvaloped and sustained through: (1) Posters of new art work, art places, public art exhibitions. (2) Articles in the city's newsletter and public access television. (3) Editorials and opinions published in the newspaper. (4) Catalogues of public art projects and collections. (5) News releases in the newspaper, radio and g. A documentation program shall be maintained in order to have photographs and written materials available for the media and publication program. h. The following are ideas which can be used in various public art projects to further augment the education/outreach program: (1) Bus tours of existing public art in Ames and on ths Iowa State University ca~us. (2) Community exhibition of potential sites for public art, including maps, photos, drawings and written material. (3) Artist-in-residence and artist-in-neighborhood programs. (4) Neighborhood end/or student involvement in art installations, and art site development, plantings, etc. I7. TP~%NSPORTA?ION Recognizing the City of Ames and Iowa State University have created a positive transportation system, it is encouraged that the Public Art Program be incorporated into the C~/-Ride system, whereby offering artists as collaborators for bus-stop structures and other visual enhancements for the transportation system. ROLES AND RESPONSIBILITIES MAYOR The Mayor of the City of Ames shall: 1. Appoint members to the city's committee, Public Art Polics, and Acquisition Committee, with this committee commonly kno~m as the Public Art Committee. 2. Appoint additional community, city staff and advisors to serve with the Public Art Committee for each public art project. Length of service shall be determined by the length of the project. AMES CITY COUNCIL The City Council shall: 1. Appropriate funds to the Public Art Fund for the Ames Public 2. Review an annual Public Art Projects Plan. 3. Approve contracts with selected artists. 4. Approve proposed gifts, exhibitions, and loans based ~on the Public Art Committee ' s recommendations. PUBLIC ART COMMITTEE The Public Art Committee shall: 1. Develop the ann~al Public Art Projects Plan with budgets ar~ recommendations for review by the City Council. 2. Prepare the Art Maintenance Survey with budgets for review by city staff and council. 3. Be responsible for the Ames Public Art Program, including recommending ~oliciss and procedures to the City Council. 4. Establish a review mechanism for proposed gifts, exhihitions, loans of city art work, long-term loans to the city and make reco~endations to the City Council. 5. Develop, when feasible and appropriate, a concise written charge to each artist-selection jul~ which outlines objectives and parameters of the project without li~ting which artists or art works the jury may consider and which dssignates [whether or not] a project is to be a design collaboration. 6. Take appropriate steps to ensure local and regional artists are given due consideration in every project and that due consideration is given to belance in etl~city and gender. TBE CITf STAFF The City Staff shall: 1. Determine in consultation with the Public Arts Committee whather a project is to be developed by a design team. 2. Review annual maintenance needs survey of the Public Art Collection with the Public Art Program committee. 3. Maintain all parmansnt documents, collection management records for the public art collections. THE ARTIST-SELECTION JURY The Artist-Selection Jury ~hall: 1. Meet in open session. 2, Develop the project based upon the charge from the Public Committee, including site, medium/media, scope of project, methods of artist selection, national, regional or local significance of the project and thus the score of its publicity, and other relevant considerations. 3. [Revive] credentials, proposals and/or materials s%~bmitted by artists. 4. Reco~nd to the Public Arts Committee an artist or artists to be commissioned for the project or an artist whose existing works are to be purchased for the project. 5. Respond to the Public Arts Committee's charge with a written report, including reasons for their selection. aTIS?(S) The artist(s) shall: 1. Submit credentials, proposals, and/or material as [directed?] for consideration by the artist-selection jury. 2. If selected, execute and complete the work, or transfer title of an existing work, in a 'timely and professional manner. 3. Work closely with the project manager and/or other desipn professionals on commissioned projects. 4. Submit to the Public Arts Committee for review and approval, prior to preliminary design approval by the project's city agency, any si~D/ficant change in the score of the project, color, material, design, or siting of the art work. 5. Be responsible for all phases of the project as stipulated in the contract. 6. Make public presentations, conduct a community education workshop or do a residency at an appropriate time and appropriate forum in the community, if required by contract. selection of Artists: a. Eligibility requirements for each project will b~ established by the Public Art Committee. (1) Artist will be selected on the basis of their qualifications as demonstrated by past work, appropriateness of the proposal to the particular project, and its probability of successful completion. (2) 8pocifically excluded are art works done by students under the supervision of art instzuctors or done to satisfy course requirements; the design architect (or other relevant desipn professional) or members of the firm(s); city employees; and artists who are me~bers of, or related to members of, the public Art committee. b. Methods of Selecting Artist(s): ( 1 ) Direct selection-artists chosen directly by artist-selection jury. (2) Limited competition-artists invited by selection jury to submit proposals. (3) Open comRetition-an¥ artist, subject to limitations established by artist-selection jury or Public Art committee. c. Criteria for Selection of Artists or Art Works: (1) Quality-of highest priority are design capabilities of the artist and the inherent quality of the art work. (2) Media-all visual art forms may be considered, subject to the limitations set by the artist-selection jury of the ~ublic Art Committee. (3) Style-art works of all schcols, styles and tastes should b~ considered £or the City of Am~s Public Art Collection. (4) Nature-art works and art places should be appropriate in scale and material, form and content for the immediate, general, social and physical environments with which they are related. (5) Permanence-consideration should be given to structural and surface integrity, permanence, and protection against theft, vandalism, weathering, excessive maintenance, and repair costs. (6) Elements of design-consideration should take into account that public art, in addition to meeting aesthetic requirements, also may serve to establish focal points, terminate areas, ~odify, enhance, or define specific spaces or establish identity. (7) P~blic liability-art works and art places should be examined for unsafe conditions or factors that may bear on public liability. (8) Diversity-the Public Art Program should strive for diversity of style, scale, media, artists, including ethnicity and gender and equitable distribution of art works and art places throughout the city. (Reprinted in partw~ permission from NAL~'s Monoacaol~, August/September 1994.) By Ntna 0zlu, NALAA.Vice President of Government Affairs & Dmmlopm~nT~d C~andta GoJdman, NALAA Government Affairs and Development Assistant.. Nts build communiUes: That is the simple principle that ' drives local aris agencies to fund programs that improve the economic, social and aesthetic quality of life in their towns and cities. Find now, many organizaUons are discovering Itmt ere Department of Housing and Urban Development (HUg) can help Mnd certain arts programs ~ meet their obJectivas to improve community livability. In fact, the · National Endowment for the Aris (NEA) Chairman Jane Alemr, der hopes to broaden the base of sul~port for the arts through intem~cy collaboraUens. Unking ~e NEA's mission with the agendas of other federal agencies would · expand arts ~uppert and ganemte new funding sources for · - the aris... -~ HUD: iNTEGRATING THE ARTS INTO COMMUNITY ,, DEVELOPMENT AND REVITALiZATION By Matt Litscl~uitz." "...,-z.,. HUD Seaetwy Henp~ Cisn~'os has'eq~'essed a ITue ope~ and earnest belief that the ads are an essential Through the Se~-e'~a~j's Special A~ons Office, HUD is ' w~rking with the mls community to diss~minate information about HUD's national iniUatives and to enceurage arts .ag?~_~s~_' ~t?.~Pa~qer. with their local housing au~hofiUes in o~ar to avail '.UN~ts~ o~ I~ oplx~rltmities. It should ltmdlng calltufa to Include arts pmgrammiag at.the national leval, funding can oniy be Italy.secured throag~ active ~ce~l... Uaity~ arganb-~G,~ns at the Iooal level. .L ' · ' '--.,'~..~.~c;l . Hug, the Arts and Community One of HUD's top priorities is to carry out President Clinton's commitmecr to empowering communities in need throughout the reUon. This means we want to build safe, vibrant communities that offer hope and opportunity to all of our nation's citizens. HUg envisions an empowered community as one where economic, physical, environmental and human needs am met on a suitable scale. We recognize that culture and the a~ in all their rnanifes~ations can help achieve this critical. goal. The arts can motivate youth by fostering self-esteem, enhance public space, spur economic activity, and promote harmony within diversity. Secrela,'y Cisnems, a vigorous supporter of the aris throughout his years in public centice, encourages those on b~e front lines of community bt]irdir~g to "find ways to expand the ance~ibiltty of...ads to my world of public ' "' housing and distressed communities." As a demonsh~tion of his commitment to this objecUve, the Secretary has directed his Special Actions Office to work with arts organistions interest~l Ih'c~ati 'ng ~dnerships with HUg. Hug is almdy a partner with those bringing.culture and the ads to our communiUes. HUD funds a wide variety o! community development programs that can accomm~ ads a~th~ittes, ranging from job sialIls training and crime prevefiUon programs to building cultural facilities and "'-. · painting mmals't~enl'~m~public lie'using developments: '. T.o idantif~ .and 'ac~ the fighf I~ 'l~j~am for a planned aris. activity--or one already unden~ay the best place to start is local]y. Hug monies are distributed primarily through unit~ of local government and housing authorities, so the decisions about resources can be made where they ought to be: at the · grassroots level ~'n iRdividnal communities. Hug Programs and You. If your organistion provides a service that would benefit the residents of public housing. contact the director of the local housing authority or the rasides~t management group of a targeted housing development. ,Ask hew you~ organization can bring the ats to U~ce areas through any of these programs: Community PadnersbipsAgaiest Crime (C0MPAC); Family Inve~ment Cantors (RC); Tenant Opportunities Program (l'OP);-You~ Sperts Program (YSP); and the Urban Revitalization DemonstmUon Program (or HOPE Vl). These are all programs administered by HUD's · Assistant Sea'etay for Public and Indian Housing. For additional questions, call ore' Resident Inii'-'mzN-es.. Clearinghouse a~ 800-955-2232.- Text from an exhibit at the Heritage Museum January 18 - April 2, 1995 Black Americana: The James Hicks Collection Charcoal drawing (circa 19200. Heritage Museum 310 Fifth Street · P.O. Box 5081 Coralville, IA 52241 (319)351-5738 Introduction Iowa Citian James Hicks began collecting in 1990, when he bought a copy of Watermelon Pete and Other Stories. Since then, his passionate pursuit of additional items for his collection has brought him face to face with a particular American reality. We invite you to read James' own words as they express his thoughts about African~American culture, his collection's relevance, racism, and America's history. We think you, too, will find them thought-provoking. The Heritage Museum January 1995 Research and creative assistance were provided for this booklet by the following: Donna Emerson, Interview, Editing, Design Robin Butler, Research M. Scott Mahaskey, Photographs On behalf of the people of Johnson County, our most gracious thanks to James Hicks for sharing his collection and his thoughts with us, © 1995 by The Heritage Museum of Johnson County Page I An Interview with James Hicks: Nov. 11, 1994 How did yon begin yonr collection ? When I moved here in 1990, my wife and I were looking for a coat rack. I was looking for a wooden rack so I went into an antique shop. In that antique shop I saw a little black toy. It was a minstrel with exaggorated features. It kind of offended me because I had never seen anything like it. I asked the lady how much she was charging li~r it. She said $200 which I thought was outrageous for a illlie toy. So I didn't buy it and we didn't find the coat rack either. James Hicks For the rest of that week, I could not get that toy out of my mind. I kept thinking about it because I had never seen anything like it. I remembered how the man had really exaggerated features; he was black and the lips were red. When I gol paid later that week, I went back to buy the toy but it was gone. Watermelon Pete (1914), by Elizabeth Gordon. Somebody had bought it so 1 asked the lady if she had anything else like that. She brought out a book called Watermelon Pete and Other Stories. That was the first thing I bought. I still have that book. It didn't even have a cover on it. Now I would never buy it considering the shape it was in. At that time I just wanted to have it. After I bought the Watermelon Pete book I started actively looking for other black memorabilia. I would call antique shops all around and would h'avel to different areas. I would buy anything with a black face on it. Subsequently I got taken a lot because so much stuff wasn't authentic. Page 2 Watermelon Pete tells the story of a little black boy who was stealing watermelons from Mr. Brown's garden. Watermelon Pete was being egged on by a "naughty little Blackie." (A fairy-like figure.) The only similar story I knew about at the time was Little Black Sambo which my aunt read to me as a child. I didn't think of it as racist or anything, I just thought of it as a funny story. Little Black Sambo was written and illustrated by a woman [Helen Bannerman] in India in 1898. I would love to see the first edition, to see what the image of the black child was. I know once that story got to the United States, the image became very stereotypical and very racist. So it perpetuated the racism and passed tt on, even with the kids. The average person brought up in Iowa--who has never come in contact with a black person--would get an image of a black person from the book, Little Black Sambo. It's a children's book, so a parent would buy the book for their young kids. They'd read the story of a little black boy who ate 169 pancakes. His mother's name was Black Mambo, his father's name was Black Jumbo. It's a terribly racist, stereotypical book which was widely circulated in the United States. THE 3TORY OF LITTLE BLACK SAMBO The Sto~y of Little Black Sambo, by Helen nannennan. How did you get so possessed with this collection? Are you a collector in general? No, this was the first time I'd ever done this. I always had an interest in history but I never pursued it. If I saw something on TV dealing with the history of the United States, like the Civil War series, I would watch it because it was interesting to me. But once I started reading some of the things from my collection and really looking into it, it seemed so unbelievable. I had no idea that racism Page ~ ran so deep in so- ~. p, XUL ,o~t~_.'~'~ ciety and was per- -~-..- ~--~,- ~'"~'~- .~ ~.~ ,petuated genera- . .~' ~ . tlon after genera- ~ lg' ~[ ~'-~ ~on ~rough adver- ~ ' ~ ~ ~. ~ fif ~:~'~ flslng, toys, and all , these d fferent '-~,,:~c;'-,'kM~ .'~.. ~ ~mag~ that l col- "~.f; ~ ge~[~?~g~ ~ lect. ~e images :'.~ ,~. ~ c~ '~ perpetuated the ' .".~.,~ &~x~ ':. stereotypes of ~t~ '~~ L~ ~ ~,~ black p~ple being ~~~ ..... ,~,.~/' melon and stewing ~...,~.u. ~. 4~ ~ :~:;' 7 ' ~*~q*~;~? c~cke~. I found Adve~sement. Paul Jones Print on ~n. that ve~ in~ig~ng because I had not about how racism could be so emb~d~ in society. I used to have a book about the contributions blacks have made in America. It was one of the first books I read once I started collecting. I read about all these different things that black people did. You know I never knew black people fought in the Civil War. I was never taught that in school. I never knew that until I started reading these books. And I never knew a lot of the contributions blacks had made in America until I really got into this. Blacks made many contributions and they par- ticipated in different wars. Every war that America has ever fought, blacks died just like everybody else. It was hard for me to understand how racism could be so prevalent now, I felt like we paid our dues so we should reap the benefits like any other Americans living here. But it's really not like that. That's what really got me keyed in to trying to underslaed the climate of this country: the racism, why It exists, how tt started and why It Is so rampant, so deep and so embedded in society, Page 4 The racist stereotypes were perpetuated through almost everything - the media, advertising, books, and even with toys from the early 1900s. Black people never played wtth these toys. Black people never had enough money to buy these types of toys. "..., ..... i. ' ' .'7' · ' - Left to righi: Ham & Sam Minxeel Team wind-up toy { 921) Amos & Andy Ol~n Air Taxi wind. up Ioy ( 9300; Honey can from River.~ide, Iowa; Gold nusl Washing Powder {late I A white counterpart was made for most of these toys. In other words, they might have had a white boy and a white man dancing on a box and it's called something else. For every thousand toys they might have made for a white audience, they might have made a hundred black toys. So the black toys are a lot more rare. Do you feel you have a better understanding of racism since you've been collecting ? Yes. I understand now how it all got started, how it was perpetuated, and how it was handed down from generation to generation by people who never came into contact with black people. Let's just take Iowa as an example. Most white people never came in contact with black people. How did Ihey get this racist feeling? They were bombarded with it through toys, books, everything. 10 Little Niggers, Children's book. Do you feel there is a racist feeling here in Iowa ? There's no doubt about it. I call it "smiling bigotry"...because they'll smile in your face and be nice, but it's there. Page S Give me an example of racism you've experienced in Iowc~ I had problems at an auction one time, only one time. My sister wanted an oak bedroom set so we went to an auction in Ames, Iowa, where she knew they had what she was looking for. The auction was going along and we were the high bidders on this bedroom set. The auctioneer stopped the auction. He gave a five minute monologue on how rare this was. He said, "Ya'11 am missing the boat. You could put it right in your house, you could use it right now." Now I know the auctioneer's job is to get as much money as he can for a particular item, but this was obscene. Somebody else started the bidding again. It went from $900 to $1200 then he stopped the auction again. He gave another monologue about how rare this was and how everyone was missing the boat. Then somebody else started the bidding. It went up to $1500 and I still had the last bid. The auctioneer stopped the auction again and gave another four, five minute monologue about how ram this was. To top it off, he said, "Are you going to let this man standing in the back get this piece of furniture?" Now I was okay with the rest of what he did because I felt like he was just trying to dram up money. Auctioneers are not supposed to identify bidders at an auction. When he did that it made me mad so I said to myself, "Well I'm going to get it anyway." Before he sold it, the auctioneer kept talking and talking. He said, "Please make them pay $2000." At that point, people had gotten peered at him and nobody would bid anymore so he slammed the hammer down at $1900. Several people came up to me after the auction and said, "That was ridiculous. You should have had that for $1200 or $1500." They said they'd never seen anything like this happen, ever. I wrote a letter to Collector's Journal and they did a story about it. The auctioneer wrote a rebuttal letter in which he lied through his teeth. He tried to justify what he did. People who read my letter called me and wrote letters of support. That's the only time that I think I got dealt with unfairly at an auction because of my race. Now I've had auctioneers who're tried to mna price up on stuff. But they do that all the time. That's not just me. Pnge 6 They do Ihal Io everybody. Most auctioneers know me around Iowa anyway because I go to so many auclions and I've been in the paper so much. They know lhal if il's something black lhat I Wahl it. So they're nol going to slam me down in a hurry. They're going Io try Io gel as much money as they can get because Ihcy know Ihal I wahl il. I've seen them do Ihal with white people who lhey know wanl things, Ioo. So il's an auclion wilere lhey gel as much money as they know Ibcy can gel. Bul that particular auction, lhal was siricily racism. I haven't been back ~o Ihal auclion house since. ~"onr ptlSXioll .get'ms .go strong. DO VOtt have a lot of disposable itlconle that you can invest in th is ? [Laughs.] I sold a motorcycle. 1 had some small savings when I ~noved here, but I don't have that anymore. Thank God my wife works. I just try to get things as cheaply as possible and I try to do as much research as I can. When you don't have a lot o1' money, you bare to establish some kind of edge. I l~el like the edge that I have over most people who buy black memorabilia is the knowledge o1' what it's worth. Also I sell paris of my collection l'hree Black Minstrels. Slone lithograph (circa 1880-1900). t0 generate money to buy things 1 really like. Your lastes change as you get more experience collecting. As my tastes have changed. I've sold a lot of things I bought early on. They were no longer rare enough, they weren't in good enough condition or they just didn't ring my bell. ...free at last (1968). LP record. If l were a millionaire, you wouldn't be able to put my collection in my house. I'd have to buy another whole building. There's so nmch staff completely beyond my reach that I would love to have. Page 7 0 Do yott feel titat this is somethittg titat you have to invest in? You're just that passionate about it? Yes. I love it. I love looking for it. I hate to buy things from antique shops because l feel that I don't get as good of a deal. If the antique shops sell something to me for one price, what did they get it for? I very seldom buy anything from an antique shop unless I run across something that's priced really low. Also, I hate to buy from an antique shop because part of the fun of doing this is hunting something down then getting in an auction hall and bidding against somebody for it. That's the fun of it. Never in my life have I had as much fun doing anything as doing this. Within the last year I really got into the history for two reasons. First, the history is important because it is about things that actually happened. Secondly, things dealing with African-American history can usually be purchased for a lot less unless it's really rare. I predict that the history end of collecting is going to be big in the future. Left to right: Anti-Slavery Almanac (1837); bill of sate for an 8-year-old girl i1835); Fugitive Slave Bill (1854); (top fight) warrant for a runaway slave, Benjamin Mengo (1827); (bottom right) statement Sheriff sent bach when captured (1827). The memorabilia is hot now because of the exaggerated features. A lot of people want to see that type of image, not necessarily from a racist standpoint, but from the standpoint of knowing that it's a rare item. As a black collectible, it's been hot for the past seven or eight years. I started collecting when il got real hot. That's why I paid quite a bit for some of the things in my collection. I've talked to collectors who were collecting 25 years ago. For the same thing that you pay $1000-1500 for now, they were getting for $50 or $60 ten or fifteen years ago. I'm hoping that the things I buy now for $300-400, will be worth $7000-8000 fifteen years down the road. But you never know because things come and go. I feel like black collectibles are always going to he good because they are so rare. Page a What do you say to people who think these images shotrid be destroyed? I want to emphasize to them that this is history. This is what we went through. This is who people thought we were. I'd like to say to college students, "Just look at yourself in college now. You'll finish school anti go on Io be some kind of lawyer or declot. You are proof positive that Ns is not the way we were. If we destroy this and we don't show this, people will say this never happened." I don't think that any history should he destroyed--good, bad or ugly--because it is the history of the United States of America. Blacks have come a long way and we've got a long way to go before everything is equal, until everybody is the same in this country. Aunt Jemima's Magic Pantry (circa 1940). You have to look at these things from an historical standpoint. You cannot look at them emotionally. My first reaction to these things was probably what the average black person feels when they see this - emotion. Your natural reaction is tiffs shouldn't be shown. You have to look at it in an historical context. Once they passed the civil rights laws, supposedly these things could not be made anymore. But they are being made, still, in Taiwan. People are reproducing these racist things now which is wrong. I don't know how to stop it but they are wrong. Still, I feel the old things should be preserved. [] Poster from Fairfield, Iowa (1865) advertising a meet- ing to select delegates to attend the Democratic State Convention in Des Moinns. "...all persons are invited to participate who are opposed to NEGRO flUFFRAGE and who endo~e Ihe reconstruction policy of President Johnson." i11111[ lll;I Ilit,Lll III IIn' tOI I(11~ .1' ,JI'TI I,l[HIx rvl \ I L Page 9 Selections from the collection Slavery in the United States. A Narrative of the Life and Adventures of Charles Bal~ A Black Man (1837) Ibook] Charles Bali's narrative was the first of many fugitive slave narratives published before the Civil War. One or more of the narratives were written every year for a quarter of a century--many of them having several editions and being printed in England, as well as the United States. Dadng the whole of this fall and winter. we asoally had ~omJ'thiog to roart, at least twice a week, in our cabin. These roasts were rackoons [sic], opossutns, and other game -- the proceeds of my trapping. All the time the meat was hanging at the fire, as well as while it was on the table, our house was surrounded by the children of our fellow slaves; some begging for a piece, and all expressing, by their eager countenances, the keen desire they felt to partake with its of our dainties. --Charges Ball My Bondage and My Freedon~ Part L Life as A Slave, Part IL Life as a Freeman (1855) [book], by Frederick Douglass. Frederick Douglass wrote three versions of his autobiography: Narr- ative in 1845, My Bondage and My Freedom in 1855, and theLife and Times of Frederick birthplace and his mastefts Douglass in 1893. Douglass initially wrote his autobiography because anti-slavery audiences he was addressing could not believe that so eloquent and educated a man could have ever been a slave. Douglass cited his name in his Narrative, which further endangered his freedom in the north and attracted the attention of slave-catchers. Douglass was a runaway slave. Frederick Douglass, 1855. Recent Speeches and Addresses (1886) [book] by Charles Sumner. Charles Sumner was a noted abolitionist and U.S. Senator from Massachusetts. In 1849 Sumner represented a black woman, Sarah C. Roberts, in her fight to sue the city of Boston for refusing to admit a black child to school. Sumner lost that case, but he was always up for a fight. He was once physically beaten on the Senate fioor for his abolitionist beliefs. Page 10 Uncle Tom's Cabin (1852) [book] by Harriet Beecher Stowe. Uncle Tom's Cabin helped bdng the issue of slavery to national and international attention. Within one week all five thousand copies printed were sold; 300,000 copies were sold in the first year. Eight printing presses worked day and night but could not meet the demand l'or copies. The book was translated into many languages and appeared in counldes such as England, France and Germany. It was banned in the South. Uncle Tom's Cabin made such a social and cultural impact, that a series of books were written in response to it. Some refuted what Stowe reported, others upheld her portrayal of slavery. Included in these books were: Life at the South: Uncles Tom's Cabin As It Is (1852) and Uncle Tom's Cabin Contrasted with Bnckingham Hall, the Planter's Home (1852). An Appeal in Favor of That Class of Americans Called Africans (1833) [book] by Lydia Marie Childs, Lydia Childs was a renowned reformer and children's book author. She was the editor of the NationalAnti-Slavery Standard and was one of the first women on the executive committee of the American Anti-Slavery Society. After Childs wrote An Appeal in Favor of That Class of Americans Called Africans, Southern bookstores banned all of her books. Booker T. Washington: Child of Slavery (1915) [hook] by Booker T. Washington. Booker T. Washington was a proponent of African-American education, and a driving force in the establishment of Tuskegee Institute. Washington was born into slavery in 1856. After the Emancipation Proclamation, Washington and his mother worked in the salt mines of West Virginia. Determined to get an education, Washington ventured to a Virginia school called Hampton, where blacks were taught trades. He returned to West Virginia and became the only black teacher in his area. He taught children during the day and adults at night. Page 11 The Impending Crisis of the South (1857) [book] by Hinton Rowan Helper. While Uncle Tom's Cabin looked at the personal nature of slavery, The Impending Crisis of the South examined slavery as an economic institution. Helper. a poor white North Carolinian, quoted government statistics to prove his economic point that a cotton culture exhausled the land, limited diversified crops and starved the masses, He further a~gued that the backwardness of the south and the poverty of poor whites was directly related to slavery and the greed of a small minority of slave holders. This book was also banned in the South. Underground Railroad (1872) [book] by William Still. William Still, an escaped slave, spent his adult years helping other escapees. Still was noted as the most energetic and adventurous of the many Philadelphians who operated the Underground Railroad. Undergrotmd Railroad is an account of the escaped slaves who came under the care of the Vigilant Committee--a group dedicated to protecting slaves and black people. The book is supplemented by oral narratives, letters and pamphlets. Reputed slave collar. 'lhem were two types of slave collars. One was a chain collar, such as this one. The other had points around it so that if the slave ran away, he/she couldn't lie down. The views expressed by James Hicks are his own, and do not necessarily reflect those of the museum or the Johnson County Historical Society. Heritag.e Museum Staff Laurie Robinson, Director Donna Emerson, Exhibit Designer Robin Butler, Curator Robtn Paetzold, Program Coordinator Sylvia Tolander, Museum Manager ~e 12 The Herttage Museum P.O. Box 5081 310 Fifth St. Coralville, Iowa 52241 The tleritage Museum explores our local history through interactive, hands.on exhibits and panicipative programs. Located in the historic Coralville Public School (built in 1876), the Heritage Museum features: ' An authentic turn-of-the-century classroom · Johnson County history exhibits o Museum shop In Coralville, follow First Aveuue to Its intersection with Fifth Street. Museum is 3 blocks west on Fifth Street. 310 Fifth Street Coralville, Iowa 52241 (319)351.5738 John Oilbert's Fur-Trading House ca, 1839 Experience history at the Heritage Museum Coralville Public School Football Team 1921 · Sit in a 19th-century scholar's desk · Read from McGuffey% Primer . Explore Johnson County's history through interpretive exhibits Free admission/Free parktrig A museum gift shop offers a variety of prints, post cards and books about Johnson County. Museum Hours: Wed. - Sat. 1 pro-5 pm Sunday 1 pro-4 pm clb~s~ ~tddy~ D,.~.~mb¢~ Febr, m~y To arrange for a group tour, call 351-5738. The Heritage Museum is located one mile south and three blocks we~t of 1-80 Exit 242 in Coralville, Iowa. The Heritage Museum is operated by Ihe Johnson Coanly Historical Soclely, a nonprofit organization dedicated to presenting the history of Johnson Courly. Schedule for $aturda¥~ May ~¢* 10:00 - 1:00 Crafts of the Civil War Era See craft demonstrations including quitting, weaving, spinning, corn husk dolls. Try your hand! IN THE SHOW RING 10:00 - 3:00 Reenactors' Activities: Military · . drill/Cooking/skits/Horseshoes/ Payday/Mail call During this time, visit the Union and Confederate campgrounds, meet the soldiers, ask lots of questions, and watch for impromptu skits and activities. ON THE CAMPGROUND (4) 3:00 Military skirmish, cannon fire Make your way to a good vantage point to see the Blue meet the Gray in a small-scale skirmish. Be prepared for cannon and musket fire. ON BATTLEFIELD (PLEASE STAY OUTSIDE YELLOW BARRICADES) 4:00 Soldiers' meal preparation Talk with the soldiers as they prepare their home cooked dinner. Be safe: keep hack from the campfire. ON THE CAMPGROUND (4) Soldiers' dinner ON THE CAMPGROUND Band music of the era & ballroom dancing by teenactors. Enjoy the period music of Acoustic Mayhem. IN THE SHOW RING (5) 4 2 3 Fairgrounds Entrance from Highway 218 2 Parking Area for Civil War Days Civil War Tickets, Information 4 Confederate, Union Campgrounds 5 Show Ring: Civil War Era Crafts, Music, Dance Children's Activities: Chores & Games Fieatrooms Battlefield: The battlefield will be marked with yellow CAUTION tape. Please do not enter the battlefield. To do so during the sialfinish could cause injury to you or to one of the participanm. A good spot to view the battle would be the slope to the south of the battlefield. Food & Drink: A food stan~ and beverage concession will be available on the grounds. Please help us keep ~he grounds clcan! Put your litter in one of the containers provided. Suffers' Area: A sutlers' area will be on the grounds. Traditionally, suUers were merchanL~ who followed the troops from place to place, selling items required by the soldiers. Today's sutlers offe~ items of interest to the visitors and the reenactors, including Civil War books and photographs. Schedule for Sunday. May 15' 9:30 Church service ON THE CAMPGROUND (4) 10:00 - 2:00 Reenactors' activities. Same as 10 ant to 3 pm Saturday, at left. I:00 Gayle Hartwig sings popular songs of the period. IN THE SHOW RING (5) 2:00 Military skirmish, cannon fire Make your way to a good vantage point to see the Blue meet the Gray in a small~scale skirmish. Be prepared for cannon and musket fire. ON BATTLEFIELD (BEHIND YELLOW BARRICADES) 3:00 Reenactors break camp. *Schedules are subject to change without notice. Parents, please use discretion: Because the subject matter of a reenactment is war, there may be impromptu skits or activities which would be alarming to very young children who do not undersumd diffc~cnc.~ between r~ality and reenacUnenL You know your own children best - please help them interpret what they see. The Civil War in Johnson County, Iowa~~ Iowa City was the site of two mili~wy camps. In August 1861. Governor Kirkwood ordered the Tenth Iowa Infantry to be quartered in the fairgrounds. a twenty-five acre area just south of town on the west bank o£ the Iowa River. This was known as Camp Fremont. By August 25th, five companies had arrived, and marched to the train to greet Governor Kirkwo0d as he returned from Washington. By September 8th, nine companies had been mustered into service. For a while it was feared that their occupancy of the fairgrounds would prevent the holding of the State Fair, but on September 24th the troops were suddenly moved to more active scene~ of warfare, and Camp Fremont was again transformed into the State Fair Grounds. The site of Camp Fremont lies just north of the present Iowa City Municipal Airport. In the summer of 1862, Camp Pope was established southeast of Iowa City and members of the famou~ Twenty-second Iowa Infanwy under the command of Colonel Willianx M. Stone rendezvoused there before they marched to their htstory-making service. The Twenty-Eighth and Fortieth regiments were also stationed there in the fall of 1862. The site of Camp Pope is now within the limits of Iowa City. A boulder and bronze tablet in the yard at the Longfellow School mark the location." from Iowa in Times of War by Jacob A. Swisher Published at Iowa City, Iowa, 194.9, by the State Historical Society of Iowa UABIUTY STATEMENT: Neither the Host Unit, the Heritage Museum of Johnson County, nor the Johnson County Agriculture Association assumes any liability for injuries or losses to reenactors or their families while participating in this event. Also on the Fairgrounds this Weekend Ag Festival Saturday, May ]4 only - 10 am to 1 pm At the east end of the Fairgrounds. Free. Izaak Walton League Pancake Breakfast - Sunday, May 15 only - 7:30 am - 1 pm At the Food Stand east of the Civil War Ticket & Info booth. $3.50 adults, $2.50 children. Hear the cannons roar at Civil War Days May 14-15, 1994 At the Johnson Co. Fairgrounds 3149 Old Highway 218 South, Iowa City, Iowa Your host unit: Scott's Tennessee Battery Event organizer: Heritage Museum of Johnson County Property owner: Johnson County Agriculture Assn. Our thanks to corporate sponsor First National an f wa it without whom this event would not have been possible. Our thanks to Fi~ of Iowa City, who provided the black powder for the guns and cannons. PhOtol~Ve, of Lafayette Multi. ns, of the 22rid Iowa Infanlry. to courtesy of S~ate Hmtorical Society of Iowa. P~urn Grove Home of Rober~ Lucas Firs~ Governor of the Territory of ~owa Plum Gn3ve, one of Iowa's most significant historical sites, was the home of Robert Lucas, fh'st governor of the Territory of Iowa from 1838 to 1841. It was built by Lucas in 1844, and remained his home until his death on FebnJary 7, 1853. Plum Grove may wel! be called the 'Mount Vernon of Iowa" in honor of the able and always colorful Robert Lucas. Robert Lucas was born of Quaker ancestors who sealed in Pennsylvania in 1679. His father was born in the wilds of western Pennsylvania, where young Lucas firs~ saw the light of day at ShephardstownonAprit 1,1781. Hiseartyschoot- ing consisted largely of mathematics and survey- ing, and proved invaluable when he moved to the Northwest Territory in 1800. Despite his Quaker ancestry. Robert Lucas was distinctly a military man. In 1803, he received a commission from the governor of Ohio to enlist volunteers for the Ohio militia. From that begin- ning, he rose in rank until he became a major general in the militia and a colonel in the United States Army. When the War of 1812 broke ou~, Lucas helped organize a battalion of volunteers. from his militia. He served as a detached officer in General HulI's disastrous campaign around Detroit. His daily journal of that disgraceful fiasco reveals his courage and resourcefulness, whether employed as a scout or in the heat of battle. Lucas was also schooled in the ways o1 politics. In 1805, he was appointed justice of the peace for Union Township in Scioto County. In 1808, he was elected to the ~ower house of the Ohio Legislature. Between 1814 and 1830, he served all but two years as state senator. Nomi- nated for governor by the Democrats in 1830, he was clefeat~ed but, having served meanwhile in the House of Representatives, he was again nomi- nated for Governor of Ohio in 1832. This time he emerged triumpham. A more significant partisan honor for Lucas was his selection as temporary and permanent chairman of the National Democratic Convention at Baltimore. He was re-elected Govemor of Ohio in 1834 - an unusual tribute in the Buckeye State. His most notable service to Ohio during his four years as chief executive was his victory in the Ohio-Michigan boundary dispute. Lucas was appointed governor of the Iowa Territory by President Martin Van Buren in 1838. On November 12, he read his first message to the Territorial Legislature recommending such things as legislation on education, the compilation of a criminal c~de, the suppression of gambling and intemperance, ~he organization of an efficient rr~ iltla and strict economy in financial matters. Sub- sequent messages fo,'towed the same pattern. During his first two years in office, Lucas cou- rageously faced many foes. The first year was marred by bitter internal controversy with the Legislative Assembly. The second produced a stormy battle with Mis...~:~ri over the southern boundary of the Iowa Territory. Lucas won this so- called Missouri Boundary War (o~ Honey War) just as he had won the Michigan-Ohio Boundary War. His last year as governor of lhe Iowa Territory was comparatively calm, marked by only one memorable event, the laying of the cornerstone of the new Stone Capitol at Iowa City on July 4,1840. The election of a whig president led to the removal of Lucas in 18z,1. Many Iowans regretted the loss of his strong hand from the pilot wheel. Governor Lucas was married twice - to Eliza- beth Brown in 1810 and, on her death, to Friendly Sumner in 1816. His home in Ohio was named Friendly Grove in honor of his second wife. When Robert and Friendly decided to spend the remain- der of their lives in ~owa, Mr. Lucas purchased 80 acres in March of 1844, an area lying just a little south of the southern boundary of Iowa City, now Court Street. Here, Governor and Mrs. Lucas built a home pa~erned after their old residence of Fdendly Grove. The new ho~se was surrounded by a thicket of plum trees, so the place was appropriately named Plum Grove. The Lucas house was constructed of soft red brick manufactured locally at Iowa City. The main part of the house consisted of a two-story stnJcture about 30 x 30 feet in dimensions, with a one-story kitchen 14 x 14 feet in size projected on the south. Plum Grove had seven main rooms, four down- stairs and three upstairs, each wi~h a fireplace. The National Society of Colonial Dames of Amer- ica in the State of Iowa assisted in furnishing the housewi~h furniture appropriateto the period when Governor Lucas lived there. Robert and Friendly Lucas lived in this home for almost a decade. With ffm~n lived a daughter, Mary, who remained unmarried, and two sons, Edward W. and Robert S. Governor Lucas died at P~m Grove in February 1853 and was buried in Oakland Cemetery in Iowa City. Plum Grove passed through several owners before Mr. and Mrs. Wiltiam Hughes bc,Jght it in 1925. In 1940, George D. Koser and William J. Petersen conferred with the owners about a pro- posed purchase of the property and acquired, for the nominal sum of one dollar, a 90--day option to purchase the Lucas house and four acres for $3,600, or the house and 10 acres for $4,500. IVtr. Petersen then appeared before the Interim Com- mittee and urged the purchase of Plum Grove. The Interim Committee agreed to purchase the home, but unfortunately limited the land acquired to only 4.2 acres. The property was then turned over to the Iowa Conservation Commission (now the De- partment of Natural Resources.) Restoration pro- ceeded slowly, hindered by World War II, but on November 2, 1946, the Governor Lucas Home, or Plum Grove, was dedicated as a Histodc Site. The authentic furnishings of the Lucas house have been contributed by the National Society of Colonial Dames of America (NSCDA) in the state of Iowa, the Lucas family, friends, and the Iowa De- partment of Natural Resources. Plum Grove is managed by the Iowa Department of Natural Resources in cooperation with NSCDA. Brochure Information Furnish~cl by Mr. William J. Petersen PLUt GROVE Plum Grove is open from mid-April through October, Wednesday through Sun- day. Tours are given from 1:00 to 4:30 p.m. No tours after 4:30 p.m. For special group appointments, calJ Plum Grove (319)3.37-6,S46. Robert Lucas served as the first governor of the Territory of Iowa from 1838 to 1841. The Iowa Department of Natural Resources offers equal opportunity regardless of race, color, creed. national origin, or handicap. If you feel you have been discriminated against, please contact US. Home of Iowa's Firs~ Territorial Governor 1030 Carroll Street off Kirkwood Avenue Iowa City, Iowa 52240 (319)337-6846 Iowa Department of Natural Resources Wallace State Office Building Des Moines, Iowa 50319-0034 ?Notes from the Museum Information for the members of the Johnson County Historical Society 7 June 1993 History of the First Johnson County Asylum and Poor Farm As early as the 1840s, Johnson County cared for citizens who could not care for themselves. At first, county supervisom contracted out care of the poor and insane by hiring individual caregivem. These individuals sheltered the needy person in their own homes, gave them personal care, and billed the county for expenses and services, Often these camgivem were localdeclare. In 1842, for example, a contract for care of the county's poor was awarded to the lowest bidder, Dr. Henry Murray. Murray offered medicalcare for the county's poor for the year for $6, Individuals were sometimes hired to care for the insane, too: Elisha Pearson wes ampieyed in 1843 to care for an 'insane pauper." He was to receive $150 for providing this service for a year, This system was inconsistent at best; and ditfiouit to manage. None of the individual caregivers stayed on the job for long. In 1855 the county supervisors decided to pmcuraa 'poor farm" to provide systematic cam cheaply, Everytypeof dependent person would be shattered at this one facility. In May 1855, voters passed a resolution for a poor farm by a vote of 987 to 146. The supervisors hoped that the new facility would provide more consislent care and be easier to administer than the old system. Too, they hoped that the 160- acre farm would produce crops and farm products and be somewhat salt- supporting. By year's eed, county suparvioom had hired a steward--hand. written in the minutes as "stuad,' The very first asylum building was a four- room frame building, In one more lived the steward with his family. Asecond room was a kitchen. The other two rooms were tcr the poor and insane - one room for women, one for men. About 1859, two long wings were added to the original four-room structure. One Interlori The First Johnson County Asylum' · wing housed the insane; lhe other was for paupers. We don't know how these wings were placed in relationship to each other or it they were connected. Of the original 19th-century buildings, oaly the Wing built for the insane is still standing. This wing is Ibe six-cell portion at the front or north end of the present asylum building. A ten-cell addition was added to the back sometime after1861. The care given the poor and insane seems very crude by modern standards, but it wasthe best known care at the time. Inmates who needed less supervision were probably allowed to walk around in the central hall. Others would have been locked in the cells. Wedon1 know how many were in each cell. Sanitation would have been minimal, Inmates probably usedchamber pots or were taken to an outhouse. The entire wing was heated by a sieve in the central hall, The stove now in the building suggests this method of heating, but was manufactured too recanlly to have been the one used originally, The calls are defined by evenly-spaced 2 by 4's forming bars and facing the central hall, There are solid walls between the cells. A horizontalspace framed inthe bars allows a plate of feed or a chamber pot to be passed into or out of the cell. The Windows originally had two sashes, a lower stationary sash of four panes, and a sliding uppersash. The upper window could be opened from outside the building by sliding it back horizontally into a compartment in the wall, Originally, iron bars probably covered both the upper and lower windows, By 1886, the extant building was no longer used as an asylum. Instead, it served as a hog barn for many years. In 1977, the building was nominated to the National Register of Historic Places by Mr. and Mrs. Joe Miltnar, then adminislratars of the Johnson County Care Facility. The nomination noted that the First Johnson County Asylum "presents a moving and lhought-pmvoking glimpse into the history of public mental health care, not only in the county, but perhaps through. out the state and nation." The asylum was listed on the National Register in 1978, The preservation effort that followed in the t 980's was led by Iowa Citian Bob Burns, former Chairman of the Johnson County Board of Supervisors. The structure was restored by the county and opened Io the public in 1990, Group tours may be arranged by calling the museum. Our thanks to Pat Eckhardt who researched and wrote about the asylum. MEMORANDUM FROM: RE: DATE: Stephen Atkins, City Manager R.J. Winkelhake, Chief of Police Staffing January 30, 1995 In 1984 the staffing of the Police Department was 54 total officers. In 1994 the staffing was 59 officers and 3 Community Service Officers. The 5 additional officers are utilized as follows: one officer was hired to serve as a Crime Prevention officer, one officer was hired as a DARE officer, one officers was hired as a narcotics officer, one officer was hired as a traffic officer, and one new officer for street duties. Additionally the department is staffed with three community service officers, who are not armed and do not have the arrest powers of a certified police officer. The City pays the entire cost of the DARE officer, the Crime Prevention officer and the officers assigned to Patrol. Grant funding pays for the salary, benefits and overtime for the Narcotics officer. The Traffic Unit officer is partly paid for by a $26,000 grant for salary and training. The Traffic grant ends in October 1996. The CSOs handle between 10 to 11 per cent of all calls for service. However the types of calls the CSOs handle am the type which do not require a sworn police officer such as parking calls, vehicle tows, directing traffic, private property accidents, etc. Additionally the CSOs handle transports to the County Attorney's office, county sheriff's department, post office, vehicle transport, city council deliveries, etc. All of which have to be done by a sworn officer if the department did not have the CSOs. The level of calls for service were at 34497 in 1984 and at 63932 in 1994. Of the 63932 calls, 53003 required police action. The other 10,929 required recording of information in the Computer Aided Dispatch system by the Emergency Communications operators. The Police Department handled 18,506 more calls in 1994 than in 1984. The Community Services officers handle approximately 5,750 incidents of the total of 53,003, which leaves a work load of 12,756 more incidents in 1994 for the police officers to handle. A comparison for the 1984 crime with the 1994 data reveals the following: 1984 1994 Staffing 54 59 Homicide 1 0 Fomible Rape 24 55 Robbery 14 12 Assaults 243 444 Burglary 341 .....VALUE Or460 ..... Larceny 1539 ... PEOPERTY 1658 Motor Vehicle Theft80 .....~2e,4~ 123 ..... Arson 9 .24 TOTAL 2251 2776 VALUE OF ... PROPERTY $1,838,841 Adult Arrests 1606 5087 Juvenile Arrests 201 326 OWl Arrests 179 621 Traffic Arrests 6236 7493 TOTAL 8222 13527 The increase in calls for service can be seen in the ability of the Emergency Communication Center to dispatch calls in a timely manner. The department classifies calls for service into five groups. The groupings are 0 for in progress, 1 for dispatch immediately, 2 dispatch within 5 minutes, 3 dispatch within 30 minutes and 4 dispatch as available. Examples of in progress calls are fights, prowler, personal injury accidents, armed subjects, fires, etc.' Any type of call which presents any risk of personal injury to a citizen can be upgraded to the priority of in progress. Examples of priority one calls are domestics, family problems, alarms, burglary, suspicious activity, intoxicated pedestrian, property damage accident, shoplifting in custody, traffic control, welfare check, etc. A review of the time between receiving a call and the time of dispatch for group 0 and 1 indicates a three minute delay. The three minute delay is not an acceptable level for three types of calls. The delay is not caused by the dispatch system or for want of ability of the dispatcher, but rather a lack of availability of officers. The officers are already on a call and cannot break away for the new call. This problem is not going to go away. The department must address the problem by alternative methods to service the non-emergency calls for service, as well as additional personnel. The vision that I have for neighborhood policing is to individualize the delivery of police service to fit lhe concams/problems of the citizens of the various neighborhood of our community. The traditional role of the police is a reactive one, attempt to solve a problem after an incident occurred. Neighborhood Policing adds a required proactive function to the police role. The police department must work with our citizens to anticipate problems before there is an outcry because of some incident. A major element to a successful neighborhood policing program is time. Time to allow the officers the opportunity to become involved in the neighborhood and address the concerns of the citizens. This is an opportunity the police department does not enjoy at the present time. With the officer from the grant, I believe we will be able to secure the time necessary for neighborhood policing to function, as well as freeing additional time for other officers to devote additional time to the call they are working on, which will improve the overall quality of work by the police department. A review of all of the department calls for service for calendar 1994 reveals an average of 26 minutes per cell for the Iowa City Police Department. The national average is 45 minutes. The 26 minutes per call is not because the offcare are that much better, but rather because the Iowa City officers simply do not have any more time available to devote to the call because of the press of additional calls waiting. When Police Department's review the staffing needs for the department, a number of methods are used. One method is simply the number of offcare per thousand population. While this method is very quick, it is based solely on the population. While this method is simple and quick, it generally will provide a reasonable staffing level. The average number of officers per 1,000 population is 1.3 for the State of Iowa or 81 officers for a city the population of Iowa City. Another method is to use the time spent on each-call for the department versus the benchmark of 45 minutes per call for service.. This method will produce a better number than the number of officers per thousand population because it is necessary to review all the time off each officer will utilize during the course of the year, as well as the amount of time the department chooses to devote to deterrent patrol. The suggested number of officers with this method is within the same range as mentioned before. Whichever method the department may use, the Iowa City Police Department is in need of additional staffing. The neighborhood policing project will be evaluated by the following outlined method: The number of calls for service handled by the neighborhood officers rather than by officers which had to be assigned to calls for service while the neighborhood officers were on duty. When we look at this type of number, consideration must be given to what required the officer to be called into the neighborhood. Why was the neighborhood officer not able [o handle the call. The department will utilize neighborhood surveys in my attempt to determine the level of satisfaction with the delivery of police service by the neighborhood police officers. The surveys would be gathered through the Neighborhood Watch Block Captains, Neighborhood Association, and community surveys the police mail out to individuals who were involved in an incident which require a police response. This last item began in January, 1995. The time frame for evaluation will be at the end of one year, two years, and three years. Actually, the feedback from the Neighborhood Watch areas and Neighborhood Associations will provide a continuous flow of information with respect to how the project is functioning. We fully expect to make adjustments to better meet the needs of the neighborhood. This project will provide the neighborhood to have a meaningful voice in the delivery of police services within their neighborhood. This is a tremendous opportunity to work very closely with our community in a way which the police department has not been able to in the past. your bobv~n dliz~n~ and police. Preventing ~ i~ e bi~ )ob. eff~ ~en ~ ~ de~nd ~ ~i~n~ ~ help. [] r- to improving your neighborhood. Community police officers look to residents for help in solving community problems. f.,Ol¥11111UltiTY PoufJNG ~TAKI'~ WiTII Till, f.,O~lllTY Far example, many residents are concerned about~ · drag dealing and drug use · vandaEsm · v~ant crime · their ch&:~en's safety -- I:x~ in and out of school · run-down buildings or prope~ o litlet · ov~uwn vacant lots. ~ !dfJGliGOItlIOODG AI~ ~G~rr ~N A ~)ln~liW~ f,,yfj. f~ Residents become isolated from each other and forget group. In effect, they give up control of their neighborhood. ever change. And so the cycle goes. Residents may start to lose hope that things can The community police officer forms people's ...co~cea'~ and helps bund tnJst be~;~,,"3 ~',;-~ns and police. Community pc~ gets officem out of their ~ police do more than respoad to crime. They aJso look fi3~' ,,~ts to prevent c~ime and to ~npmve the q~k'y of ~fe. * at:xJse of alcohol or other o violence in the home This ts a more formal way to get to know -- and resotve -- residents' concerns and learn more about community problems. For example, police can talk about ways to: · safeguard homes and businesses o spot danger · respond to an emergency · become a less likely. target for crime. Community police officers may visit schools to talk about the dangers of alcohol and other drug use. They may aJso help set up and run recreational programs, f. O/4/4UIIITY POI la, lG Residents assist police in deciding what the top goals should be. Residents also have a say in deciding how law enforcement resources should be spent. cycle ~3~ __~on and fear. .._ Working with police - and with each other - helps residents feel a sense of neighborhood pride. Community spirit can lead to a neighborhood residents feel gbod about -- one where they feel safe. An Residents get a clearer idea of the pressures and problems police deaJ with every day. This can help improve relations between residents and police. ' 11,ea~.e e lot you ean do. R:~r example: .Community policing works better when Ihe community is united. One way to sta~ is to knock on neighbors' dooro and introduce yourself. It's your neighborhood - keep an eye on it. ff thare's no group in your neighborhood, ask the police how Get the word out on when and where meetings will take place. Encourage your neighbors to attend. Meetings can be a groat opportunity to air concerns and agree on solutions.. Report any suspicious activities. Pass. along any inforroation that could help the police prevent or solve a crime. Taik about your concerns, but don't forget to ~ showyour / ,,~ ~ Help from the right people can really help make cornunity policing a success. Help can come from many areas, including: · community boards. · religious organSrations · the media (newspapers, TV, radio). An active business association ~ be a groin asset for a community. Because their livelihood often depends on the health of the neighborhood, business people are often strongly motivated to help. No - it will work with them. CKies f ,/~ ,'~ ~ Success ,, measured by whether you and other residents feel your w~ls~lneedoffice~tnpatrolcars / / / \ ~./ /r neighborhood is a better, safer w'nocanmspom:lquic~toca]ls [ / / J. 7' / p~cetolh~.. . Com..Jn~poaceomce,sworkou~of "~.A '~ ~ Y ~ ~~of~fi~, ~ m~ mo~ ~ ~ ~ ~ _ ! ~ ~ ~ ~ ~m ~'t ~ ml~ for ~Mng ~ /~[ ~ ~e ~ p~ems offi~rs · [ _ ~ ~ ~nter. ~ off~ h~e to use ~r i~i~on to find n~ ~l~s to old pmble~. , ~ag~~etoa~i~ ~ ~ ~ ~ FOP. e, l lllTIF, ! how community policing works. what community policing can do for you -- ~ what you ca~ do for community policing. February 7, 1995 THE ART74 STIYAL City Council of Iowa City Civic Center Iowa City, Iowa Dear Mayor Horowitz and Members of the council: In previous years, the Iowa Arts Festival has asked the City Council to consider allocating funds from the hotel and motel tax to help support the 10-day arts festival that has taken place in downtown Iowa City each summer since 1989. The Festival's Board of Directors believe this would be an appropriate use of these tax monies because the Iowa Arts Festival attracts manypeople to the Iowa City area--visitors who spend money at our fine stores, restaurants and other businesses. This year the Iowa Arts Festival has received a $500 grant from the Convention and Visitors Bureau--funds that must be spent for advertising the Festival in markets more than 75 miles from Iowa City. So, in affect, the CVB grant cannot actually support the festival itself. Eighty-eight percent of the Festival's $60,000 annual budget comes from private contributions--50 percent of which are from area businesses and corporations. Less than 5 per cent of our budget comes from grants from state agencies--including support from the Iowa Arts Council whose future grant-making ability will be jeopardized if Congress abolishes the National Endowment for the Arts or cuts its budget even more. We believe that the success of the Iowa Arts Festival is due in large part to the amazing support we get from the people of this community at so many different levels. i~n annual allocation from the City of Iowa City--either directly or channeled through the CVB--would stabilize our budget, making it even less dependent on sources at the state level. How much is the Iowa Arts Festival requesting at this time? The amount clearly would depend on what the City Council is willing to allocate to our organization and the Iowa City Jazz Festival. Frankly, we would be pleased to accept any amount, but I would suggest to the Council that grants in the $5,000 to $10,000 range would be appropriate. 325 EAST WASHINGTON STREET * P.O. BOX 2358 · IOWA CI/Y · IOWA · 52244 · 319-337-9637 ~. 319.338.9958 FAX The City Council's consideration of support for Iowa City's unique festivals couldn't come at a more opportune time. The summer of 1995 will mark the 20th anniversary of the first arts festival that took place on what was then called the Black Hawk Mini-Park, built by volunteers on vacant urban renewal land as a demonstration of downtown Iowa City's potential. That park was the spark of civic pride that eventually convinced city officials--and a more reluctant downtown business community--that a pedestrian mall would have a positive impact on the downtown area. That today's Pedestrian Mall is truly the "people center,, of Iowa City and the site of so many cultural activities--including many Iowa Arts Festival events--is testimony to the vision of those who worked so hard two decades ago to make urban renewal work in Iowa City. The City Council's approval of support for the Iowa Arts Festival and the Iowa City Jazz Festival would be one more positive commitment to the downtown as the cultural heart of Iowa City--and a great boost to the city's cultural organizations. Thank you for your consideration of this request. Board of Directors lat worl.~ ~'op Iowa Cit~v lkTets 400 re- quests for m£orraation lkTationwide A~lver tisi_v4g !~lacernez~ t. J]~st 50% ofAnd ~h~se peoplespend visit area $115 for a day each and a half~ day'~ i~:o~t spent on Lodg v~sitor paid hotel tax visitor paid hotel tax visitore paid hotel tax 25% at 24% 8.6% Consider changing fc,.-.~,,i~ to2~ % of hotel/motel tax to CVB, mandaxe tha~ the new 1% be used for adve~t;~ug. Use figur~ from chart on page 1, note fim~ return on ~he invcsm-~nt for 1% of hotel motel tax ($4,000) would be 4 x $34,500, and gcnera~ $~N) ~n new money to town.* Half of~ would spent on lodging at $69,000,netfing $4,830 in total hotel motel taxes flora the 1%. Result: City h~s inv¢s~t 1% ($4,000) Business wansac~/n town = $138,000- City ge~s $3574 BACK in ho~l taxi ["~_~:~ Question: Would you rather get money back for a $4,000 funding item. or not? Using Steve Atk/,~'s figures of a 5% increase in hotel/motel tax for the coming year, and supposing the the Bureau was "de-funded" the bureau's budget would... at 24% take 8f10 o~ 1% of an increase. at 23%, take a 3.5% decrease. Keeping in mind that one of our biggest expenses is the 100,000 Visitors Guides we print. and tha~ paper costs have increased 30%, a fiat budget will would, at best, severely' compromise our ability to Question to ask: Are any olher groups going to be de-funded this year? POSITION REQUEST ~ : 00001 Description: Hire a Circulation Coordinator. This would he a full time management position equivalent to coordinators for Childtens Services, Information Services, Technical Services and Community and Audiovisual Services. Relation to strategic plan goals: .This position is needed to accomplish the overall intent of the strategic plan. Specifically, it would free up the assistant director who currently administers the circulation department and who has significant responsibilities related to three of the ten goals: information technologies, staff development and customer service. Need: Circulation services is the largest library department, with a staff of 13 FTES (33 employees and 40 volunteers), and is currently administered by the Assistant Director who also supervises the work of four other department heads and has major responsibility for technology planning and implementation and staff development. Since the creation of the assistant director position in 1981, the person in that position has also served as one of the department coordinators. Continued growth in the community, significant increases in the use of library services and increasing complexity in all aspects of library services make it necessary to have this position. Cogent: A management position was dropped in 1992 so the addition of this position returns the library to the number of management staff present from 1981 to 1992. This position was requested, but not funded for FY95. FY96 BUDGET PROPOSAL POSITION REQUEST # : 00002 Description: Add twenty hours of Librarian II to a current half time librarian position for cataloging and collection development. Relation to strategic plan goals~ This position is related to the successful accomplishment of strategies calling for ensuring public access to electronic information, increasing resources available through remote electronic access, providing equipment for staff to work effectively and improving customer service through technology. Need: In 1993 some internal organizational changes were made to recognize the growing importance of computer systems support to the overall success of the the library. A position already on staff was designated as the systems librarian. Growing emphasis on integration of all the computer systems within the libra~1 and increasing pressure to expand access to electronic information for the public requires additional time for this function. The systems librarian currently has a major assignment in Technical Services to catalog library materials . This half time position would relieve him of those duties. In addition the new hours would allow consolidation of collection development duties as called for in the collection development study done in 1993. FY96 BUDGET PROPOSAL POSITION ~EQUEST #: 00003 Description: Add ten hours to the half time Library Assistant III who provides support for library's adult programming, outreach programs and co~=~Lunity services fuuction. Relation to strategic plan goals: Relates directly to strategies related to fostering the library's role as a community center, developing services for library users with special needs, identifying non-user populations and barriers to library use and evaluating effectiveness of current outreach services. Need: Currently a half time person is the sole support staff of the library's adult outreach programs which include 15 deposit collections and weekly visits to the county jail, adult programming which is increasing and usually involves one library series of programs and several co-sponsored series, and services to special needs populations. The Community and Audiovisual Services Coordinator serves as the community services librarian, but her attention is primarily focused on administering a department and these functions which have been given new emphasis in the strategic plan have had little support. City of Iowa City MEMORANDUM February 10, 1995 City Council City~anager Material in Infomarion Packet Memoranda from the City Manager: a. Industrial Park Criteria and CEBA Criteria b. Pending Development Issues c. Useless Information about Garbage Copies of letters from the City Manager to: a. Johnson County Historical Society regarding funding 575 b. Convention and Visitors Bureau regarding funding ~7~ Memorandum from the Economic Development Coordinator regarding Hieronymus.~'7~ Square Project. Material from the Department of Planning and Conmunity Development: a. Memorandum regardi6g alternate uses of COBG flood funds b. Copy of letter from the Director to Eagle Food Centers regarding.~Tq extension of relocation time Material from the Public Works Department: a. Engineering Division, 1995 Projects b. Copy of letter from the Director to the Public Health Department~ regarding private water wells within the city limits Building-Permit Information for January 1995 Memorandum from the City Attorney regarding update on actual alternative dispute resolution. Memorandum from the City Clerk regarding Council Work Session of January.~ 30, 1995. Memoranda from the Parking Division: a. Recent Daily Iowan photo/article 5~. b. Swan Ramp - Senior Center Parking Memorandum from the Fire Chief regarding weather alert siren Notice of informal discussion by co-authors of "The Qutcksning of A~erica:~? Rebuilding Our Nation. Agenda for the February 9, 1995, meeting of the Johnson County Board of ~ Supervisors. Memorandum from the City Clerk regarding tape review policy. ~ . TO.COUNCIL ONLY: Memorandum from the City Manager r~garding review of issues - water and J~ ~ wastewater projects. Agenda for 2/14/95 Informal meeting of the Board of Supervisors~ ~5~ Information packet page 2 February 10, 1995 Information distributed 2/i3/95 regarding 1995 Business Fair Guidelines and ~q3 !~ Exhibitor Information for the "Walk of Stars". '~ Copy of letter to William Buss from City Attorney regarding concerns for legal opinion;~..~_~.~ Harlocke-Weeber rezonings. " · ~em~ fr~>m Cits, [r~, ~e§a~O(ng Bu~i~gt~n/Gilbort :ntai',v~ l lan Project, City of Iowa City MEMORANDUM Date: To: From: Re: February 9, 1995 City Council City Manager Industrial Park Criteria and CEBA Criteria During the recent discussions regarding the development of a new industrial park (or what is seen as the extension of the existing park), members of the City Council have expressed the need to establish criteria for the prospective businesses locating in the industrial park. In.discussing the criteria for the industrial park, council members have used the phrases "industrial park criteria" and "CEBA criteria" intemhangeably. To assist your discussion, I would suggest that you make a distinction between these two phrases by way of the use of the phrases "industrial park criteria" and "public financial assistance criteria". Industrial Park Criteria Our most recent discussion has focused not so much on a city-owned and operated industrial park, but an industrial park that is a joint public/private venture. A venture that could include the city, county, private landowners, and other members of the community, which would come together as partners. The purpose of the partnership, to ensure that the Iowa City community has sufficient industrial park land available for business expansions and new businesses, Up to this point the discussion has been to annex and zone land for the type of uses allowed in the General Industrial, I-1, Zone. A question the City Council must address is whether or not a goal of the Council is to ensure that the community has an adequate amount of land zoned general industrial. Recent discussions have centered around whether or not the 1-1 Zone will meet future industhai needs in the community. I believe determining the zoning for the future industrial park as a major part of the ~industrial park criteria". (Attached is a copy of the I-1 Zone requirements for your reference.) if the Council decides that the community needs additional 1.1 Zone type land, what role does the 2 City want to play in making that happen? Does the Council want to be partners with the County and private entities to make this happen? If making industrial park land available is the partnership goal, is recouping the industrial land and infrastructure costs in the interest of all parties involved, as well as profit? In essence, all of the parties involved would be acting as developers by providing a product - industrial park land, and they hope to recover development costs (or for some make a profit). With the basic issue of ensuring that an adequate amount of industrial park land exists in the community, is not the basic "industrial park criteria" the type of land uses that would be permitted in the industrial park? The zoning requirements and any additional land use covenants may then be the fundamental components of the "industrial park criteria". (For your reference, attached is an excerpt from the Protective Covenants and Restrictions for BD Industrial Park). Public Financial Assistance Criteria Providing additional industrial park land may not initiate the economic growth that the community would hope to enjoy, There may be instances when the city decides to invest public funds in specific individual industrial developments located in this new industrial park, This may be in the form of writing down the cost of the land, applying for CEBA funds, providing direct grants or loans, or providing utility rate breaks. Whatever the form of public investment in a specific development project, the Council has stated there needs to be a set of criteria, Up to this point, the Council has focused on additional criteria for CEBA applications; however, these same criteria could be applied to other forms of public financial assistance in other economic development projects. As a point of reference, I have enclosed the list of additional CEBA questions that Mayor Horowitz and Councilor Kubby compiled and an example of the selection criteria the State uses for certain CEBA application. These have been the types of criteria councilors have been referring to when they talk about "CEBA criteria" or "public financial assistance criteria". Examples to Help Differentiate Between "Industrial Park Criteria" and "Public Financial Assistance Criteria" Two examples may best represent how to distinguish between "industrial park criteria" and "public financial assistance criteria". 3 Assume Jen & Sherry's ice cream manufacturing or a comb manufacturer comes to town and would like to Io.cate in the industrial park. Neither is interested in receiving public financial assistance; however, they need a twenty acre site on which to locate. Without available industrial park land, neither is able to locate in Iowa City, However, by having available industrial park land and assuming they meet the criteria of the zoning ordinance and any additional land use covenants, both of these companies are able to locate in Iowa City, Now assume these same two companies come to town, but this time not only do they need an industrial site, but they also request public financial assistance. In lhis instance, each project would need to meet the "industrial park criteria" and the "public financial assistance criteria" in order to locate in the industrial park and to receive public funds for each project, Summary The intent of this memo was to give the council s framework from which to work regarding the discussion surrounding "industrial park criteria" and "CEBA criteria". The Council needs to eetermine whether the criteria for the industrial park can be differentiated from the criteria for public financial assistance. In making that distinction, we can work toward concluding a project/policy plan to provide for future industrial activity in our community, bc~lDS 14-6H-1 14-6H-1 CHAPTER 6 ZONING ARTICLE H. INDUSTRIAL ZONES SECTION: 14-6H-1: 14-6H-2: General Industrial Zone (I-1) Heavy Industrial Zone (I-2) 14-6H-1: GENERAL INDUSTRIAL ZONE (I.1): Intent: The General Industrial Zone (I-1) is intended to provide for the development of most types of industri- al firms. Regulations are designed to protect adjacent nonresidential zones and other industrial uses in the zone. B. Permitted Uses: 1. Building contractor facilities, yards and pre-assembly yards. 2. Communications stations, centers and studios. 3. Manufacture, compounding, assem- bling or treatment of articles or mer- chandise from previously prepared materials, including but not limited to bone, canvas, cellophane, cement, cloth, cork, feathers, felt, fiber, fur, glass, hair, horn, leather, metal, pa- per, plastics, precious or semi-pre- cious metals or stones, rubber, shell, textiles, tobacco, wax, wire, wood (except logging camps, sawmills and planing mills) and yarns. 4. Manufacture of chemicals and allied products, except fertilizer manufactur- ing. 5. Manufacture, processing and pack- aging of food and kindred products, except stockyards and slaughterhous- es and grain milling and processing not regulated as a provisional use under subsection C2 of this Section. 6. Railroad switching, storage and freight yards and maintenance facili- ties. 7. Research, testing and experimental laboratories. 8. Wholesale trade and warehouse establishments for goods, including but not limited to automotive equip- ment, drugs, chemicals and allied products, dry goods and apparel, groceries and related products, elec- trical goods, hardware, plumbing, heating equipment and supplies, ma- chinery, equipment and supplies, tobacco and alcoholic beverages, paper and paper products, furniture and home furnishings. C. Provisional Uses: 1. Communication towers, provided a tower's distance from an R zone shall be a~ least equal to the height of the tower. Iowa City 14-SH-t 14-6H-1 2. Manufacture, processing and pack- aging of consume~ food products which require grain milling and pro- cessing and which are classified un- der the following industrial classifica- tions: Flour and Other Grain Mill Prod- ucts (2041), Cereal Breakfast Food (2043) and Prepared Flour Mixes and Doughs (2045) (Standard Industrial Classification Manual, Superintendent of Documents, U.S. Government Print- ing Office). These uses are permitted, provided: a. AII manufacturing, processing, storing and packaging is conducted within completely enclosed buildings. b. All transferring of raw materials and finished products is conducted within completely enclosed buildings, by pneumatic tubes or by sealed con- tainers. c. Prior to issuance of a certificate of occupancy, the grain milling and processing operation, submits to the Building Official, documentation dem- onstrating that the Iowa Department of Natural Resoumes (IDNR) or its suc- cessor has approved the application and permit to install or alter equipment or control equipment if the IDNR or its successor requires such a permit. 3. Residence of the proprietor, care- taker or watchperson when located on the premises of the commercial or industrial use. D. Special Exceptions: 1. Cementitious concrete batch/mix plants. 2. Heliports and hellstops, subject to the requirements of Article L of this Chapter. 3. Schools, specialized private instruc- tion. E. Dimensional Requirements: 1. Minimum Lot Area: None. 2. Minimum Lot Width: None. 3. Minimum Lot Frontage: None. 4. Minimum Yards: a. Front: 20 feet. b. Side: None. c. Rear: None. 5. Maximum Building Bulk: a. Height: 45 feet. b. Lot Coverage: None. c. Floor Area Ratio: None. General Provisions: All principal' and accessory uses permitted in this zone are subject to the requirements of Articles L through U of this Chapter. Said Articles are indicated as follows: 1. Accessory Uses and Requirements: See Articles M through P of this Chap- ter. a. Permitted Accessory Uses and Buildings: See Section 14-6M-1 of this Chapter. ' 14-6H-1 14-6H-2 b. Accessory Use and Building Regulations: See Section 14-6M-2 of this Chapter. c. Off-Street Parking Requirements: See Section 14-6N-1 of this Chapter. d. Off-Street, Loading Require- ments: See Section 14-6N-2 of this Chapter. e. Sign Regulations: See Article O of this Chapter. f. Fence Regulations: See Article P of this Chapter. 2, Dimensional Requirements; See Article Q of this Chapter, 3. Tree Regulations: See Article R of this Chapter. 4. Performance Standards: See Article S of this Chapter. 5. Nonconforming Uses, Structures and Land: See Article T of this Chap- ter. Special Provisions: None. (1978 Code §36-27; 1994 Code) City e EXCERPT FROM BDI PROTECTIVE COVENANTS & RESTRICTIONS All operations on the above described premises shall be conducted or maintained wholly inside enclosed buildings, except for loading and unloading of vehicles and transferring of material from storage areas to the enclosed buildings for operations and processing. No building shall be built on any portion of the above described property unless the following described requirements are met, to wit: a) The depth of the front yard shall not be less than fifty (50) feet. b) All subdivisions shall have lots of at least three (3) acres in size unless prior approval for deviation has been granted by the Board of Directors of Business Development, Incorporated. All areas except for the area covered by buildings and other structures, and except for driveways, sidewalks, and other walkways, and for loading areas, storage areas and areas used for the growing of farm crops, shall be used exclusively for lhe planting and growing of trees, shrubs, lawn and other ground covering which shall be maintained as required to keep said areas in a neat and orderly appearing manner. If construction of the buildings and structures on any single parcel purchased from Business Development, Incorporated has not started within two (2) years of date of purchase of any portion of any of the above described premises, Business Development, Incorporated may exercise the right to repurchase the site by refunding the pumhase price and this provision is specifically agreed to and accepted by each purchaser. Business Development, Incorporated retains a first option to purchase any portion of the above described premises together with any structures, facilities or buildings located thereon and each owner hereby agrees to give written notice of said intention to sell to Business Development, Incorporated, after which Business Development, Incorporated shall have a period of twenty (20) days in which to either accept or reject this offer. If the offer is rejcctod, the owner then has a right to sell to any third party provided that he may not sell any land offered to Business Development, Incorporated on terms less onerous than offered to Business Development, Incorporated. These covenants are to run with the land and shall be binding on all parties and all persons claiming under them for ten (10) years at which time said covenants shall be automatically extended for successive periods of ten (10) years unless by vote of the owners of more than fifty percent (50%) of the above described property it is agreed to change the said covenants in whole or in part. If the parties hereto or any of them or their heirs or assigns shall violate or attempt to violate any of the covenants or restrictions herein, it shall be lawful for any other person or persons owning any other area in said above described property to prosecute any proceeding at law or in equity against the person or persons violating or attempting to violate any such covenants or restrictions and either prevent him or them from so doing or recover damages or other dues for such violations. The above only reflects an excerpt from the Protective Covenants and Restrictions for a portion of BDI. ecodev~cerpLbdl DRAFT Topics of Interest to City Council Members Regarding Proposed CEBA Projects When investing public funds in economic development projects, the Council judges the appropriateness of public investment in the particular business. The intent of the following questions is to provide the Council information to make a judgement and to also provide the company with an opportunity to become familiar with the expectations the community holds regarding business and industry in the community. When a company shows interest in applying for CEBA funds, city staff will provide the company with this list of questions. The company is free to answer all of the questions by any means it wishes or to answer none of them. If any questions are not answered prior to the Council meeting at which the CEBA application is considered, a Council member might ask those specific questions at that Council meeting. Each individual Council member will evaluate the provided information and based on their own judgement determine whether to support application for CEBA funds. (Note: Some of these questions will also be addressed in the CEBA application.) Employee Issues What are the wages and benefits the company offers and how do they relate to state or national industry averages? What is the rate of turnover for different job classifi~fions within the company? What is the company's policy regarding advancement of its employees? Does the company allow for flextime? Does the company provide day care? Does the company provide training and education to support national policies regarding equal employment opportunities? What types of employment opportunities does the company provide for people with physical and mental disabilities? Has the company been found to have violated any OSHA standards? If so, what corrective action has been taken? Has the company been found to have violated any labor laws? If so, what corrective action has been taken? What training programs are offered by your company for minorities, women, and people with disabilities? 2 Environmental Issues What policies or practices does the company adhere to in order to eliminate or minimize adverse employe~ health conditions? What types of pollution prevention programs doss the company have established? What type of waste management plan doss the company have? What types of alternative modes of transportation does the company encourage its employees to use? Has the company been found to have violated any environmental laws? If so, what corrective action has been taken? Civil Pmceedinas Has the applicant or any principal ever been a party to a civil pmcseding in which it was held liable for any of the following or is now a party to the proceeding? Yes No Unfair or anticompetitive business practices Anti-trust violations (state and federal) including instances in which consent decrees were entered into Violations of securities laws (state and federal) False/misleading advertising Violations of FCC regulations Discrimination in hiring or promotion practices If "yes," please provide specifics. Community Issues What is the corporate policy regarding employees' involvement in the community? What is the corporate policy regarding the company'.. financial involvement and corporate participation in the community? CEBA SELECTION CRITERIA The following provides a summary of the selection criteria used by the Iowa Department of Economic Development for projects requesting Community Economic Betterment Financing. IDED provides assistance under four separate program components 1) small business gap financing, 2) new business opportunities, 3) new product development, and 4) comprehensive management assistance.~ Though the following criteria apply to the new business opportunities and new product development program components, they are representative of the criteria used for all CEBA program components. New Business Opportunities and New Product Development Programs Local Effort Compared with Local Resources- Maximum 20 points This includes local participation from: local governments chamber of commerce local development corporation utility companies other (including community college job training programs). This local participation can be in the form of: grants & loans utility rate differentials tax abatement and tif financing infrastructure extensions other Private Contribution as Compared to CEBA Request - Maximum 20 points The greater the contribution by the assisted business, the higher the score. Certified Community Builder Community - Maximum 10 points A community must have a certified community builder plan to receive these points. Small Business, as defined by the SBA- Maximum 10 points Project Impact- Maximum 120 points Cost/Benefit Analysis - Maximum 40 points This factor compares the amount requested to the number of jobs to be created or retained and the project increase in state and local tax revenues. Also considered here is the form of assistance (e.g., a forgivable loan will receive a lower score than a loan) Quality of Jobs to be Created - Maximum 40 points. Higher points to be awarded for: Higher wage rates; Lower turnover rates; Full-time, career-type positions; Relative safety of the new jobs; Health insurance benefits; Fringe benefits; 2 Other related factors. {Please refer to section, Recant Changes to CEBA Rules) Economic Impact - Maximum 40 points. Higher points to be awarded for base economic activities, e.g.: Greater percentage of sales out of state, or import substitution; Higher proportion of in-state suppliers; Greater diversification of state economy; Fewer in-state competitors; Potential for future growth of industry; Consistency with the state strategic plan for economic development; A project which is not a retail operation. The final Project Impact score is determined by taking the sum of the Cost/Benefit, Quality of Jobs to be Created, and Economic Impact subsections and multiplying it by a reliability and feasibility factor (as a percent), {This factor is used in an attempt to factor in the department's judgment as to the likelihood of the project turning out as planned.) Potential for Future Expansion of the Industry In General - Maximum of 20 points This factor awards additional points for those projects that tend to show a greater potential for expansion of that industry in Iowa, Total Score - Maximum 200 Projects that score less than 120 points will not be recommended for funding by the staff to the committee. Any applicant that has substantially low wage scales or has a record of violations of the law over a period of time that tends to show a consistent pattern shall not be eligible under the program. Small Business Gap Financing. This component provides assistance for projects where the company currently is considered a small business by the SBA definition. (Generally less than 500 employees). New Business Opportunities. This component provides assistance for start-ups and to companies of any size which am recruited from out of state. The companies must show that the project is in an industry that currently is under-represented in the state's economic mix and provides quality economic opportunities. New Pro~luct Deve/opment. This component provides assistance for existing companies of any size, which can demonstrate that the project is for a new product line that currently is under-represented in the state's economic mix and provides quality economic opportunities. Compre/~ensive Management Assistance. This component provides special assistance to businesses that have received CEBA assistance or are under review for possible financial assistance. Assistance will he performed by consultants or professionals in such areas as market research, financial and inventory controls, management skills, recruitment and hiring, and other business-related areas, 3 Recent Changes to CEBA Rules For most CEBA projects: Business must now pay at least 85% of average county wage or $9/hr, whichever is less; rather than the old standard of 75 % of average county wage; Over half of the project jobs must be at or above the 85% wage level; For purposes of calculating appropriate award size {i.e, g/job) only those positions above the 85% level will be considered, For most projects to qualify for over $500,000, they must meet the following special criteria: Not a relocation within the state; Business pays at least 80% of standard medical and dental insurance; Business pays a Median Wage of at least 130% of County Average. For start-up projects: Not held to 85% wage standard, only need to meet old 75% standard; Limited to 9100,000 award size. For all projects: Any business receiving CEBA dollars shall make available 10% of the new jobs created to Promise Jobs Program participants, Average county wage is calculated by using the most current four quarters of wage and employment information as provided in Emp/oyment and Wages Covered by Unernp/oyment/nsurance report. Agricultural/mining and governmental employment categories are deleted in compiling wage information, ppdadmin~cebacrit City of Iowa City MEMORANDUM DATE: February S, 1995 TO: City Counctl FROM: City Manager RE: Pending Development Zssues An application submitted by Windsor Ridge Development Company to rezone four parcels (34.21 acres) located west of Taft Avenue along Court Street extended from RS-5, Low Density Single-Family Residential, to CN-1, Neighborhood Commercial (6.97 acres), RM-12, Low Density Nulti-Family Residential (12 acres), and RS-8, Medium Density Single- Family Residential {8.14 and 7.1 acres). An application submitted by Melrose Investments to fezone an approxi- mate 29.9 acre tract of land located west of Mormon Trek Boulevard and south of Rohret Road from RS-5, Low Density Single-Family, to OPDH-8. An application submitted to Johnson County by Betty Sedlacek to fezone approximately .73 acres from A1, Agricultural, to RS, Suburban Resi- dential, and for preliminary and final plat approval of Sedlacek 2nd Addition, a 3 lot residential subdivision for property located near the southeast corner of Newport Road and Prairie du Chien Road. Date: To: From: Re: City of Iowa City MEMORANDUM February 10, 1995 City Council City Manager Useless Information About Garbage Source: Ruffles Plastics Benjamin Franklin not only discovered electricity, he also instituted the U.S.'s first municipal streetclean'ng serv'ce n Philadelphia ~n 1757 -- just about the time househo ds were beginning to dig refuse pits instead of tossing garbage out of windows and doors. There are approximately 60,000 garbage collectors in the U.S., a little over 4% of which are womel~. Americans generate more than 160 million tons of trash each year, enough to fill a convoy of 10-ton garbage strucks 145,000 miles long, or enough to cimle the equator almost six times, In a battle of the cities, hers are the dirty details on how many pounds of trash per person are tossed .each year, * AtJanta 556 * Boston 724 * Chicago 815 * Dallas 784 * Houston 475 * Jacksonville 571 * Los Angeles 776 * Milwaukee 968 * New York 940 * Philadelphia 974 * Phoenix 862 * San Diego 539 * Seattle 522 * St. Louis 893 w tpS-1 2 According to the Environmental Protection Agency (EPA), each year Americans throw away more than: * 30 million tons of yard waste * 2 million tons of rubber tires * 12 million tons of newspapem * 4 million tons of junk mail * 10 million tons of old televisions, radios, toasters and other electronic devices * 4 million tons of shoes and clothing * 13 million tons of food wastes Everyday, Americans generate enough solid waste to fill Ihe New Orleans Superdome twice every day from floor to ceiling. Thanks to rainfall and high humidity, a bag of garbage from New Orleans will, at certain times of the year, weight twice as much as a bag of exactly lhe same garbage from New York City. In 1880, fewer than one quarter of American cities had any municipally-run system for disposing of garbage. By 1910, 8 out of 10. The food category with the best public profile - fresh produce - is also far and away the biggest contributor of food waste. Produce accounts for 35-40% of total edible discards by weight. The much-maligned prepared-food category (which includes microwave dinners, take-out food, and packaged soups and stews) is a relatively modest 4 to 5%. CITY OF I0 IV I CITY February 10, 1995 Laurie Robinson Johnson County Historical Society 310 Fifth St. Coralville, IA 52241 Dear Laurie: At their b~dget work session of February 7, the City Council discussed funding for the Museum. It was their conclusion to recommend an appropriation of $3,000 each year for the next three years to the Museum. It appeared their general thinking was that the Museum can feel secure in the provision of City monies for your operation and the $3,000 per year is a commitment for the next three fiscal years. As you are aware, the City Council will conduct a formal budget hearing on February 28. At that time you may present any other information you feel pertinent and/or direct correspon- dence to the City Council's attention as you see fit. If you have any questions, please feel free to call. Sincerely, Stephen J. Atkins City Manager cc: City Council ~ Director of Finance February 10, 1991~ CITY OF IOIV I CITY Wendy Ford Convention & Visitors Bureau 408 First Ave. Coralville, IA 52241 Dear Wendy: At their budget work session of February 7, the City Council received the handouts you provided, The City Council discussed ths funding ofthe CV6 and, in particular, how it relates to their interest in seeing funding provided to area arts/cultural activities. Their general conclusion has been that the annual appropriation of hotel/motel tax monies to the CVB of 25%, or approximately $110,000 for FY96, will be directed accordingly. However, it is their intent that the CVB provide from those monies $5,000 in funding for the Iowa Arts Festival and $5,000 in funding for the Jazz Festival. These groups will be notified of the Council's intent. As you are aware, the City Council will conduct a formal budget hearing on February 28. At that time you may present any other information you feel pertinent. If you have any questions, please feel free to call. Sincerely, Stephen J. Atkins City Manager CC: City Council ~ Director of Finance Mark Ginsberg, Jazz Festival Larry Eckholt, Iowa Arts Festival bl~fad EAST WASHINGTON 5TREBT (, IOWA CITY, IOWA SJZ40.III6 * (319) JJ6.JO00 · PAX (~19) 3S~.J009 City of Iowa City MEMORANDUM Date: February 9, 1995 To: From: Design Review Committee David. Schoon, Economic Development Coordinator~~ Re,' Hieronymus Square Project At the February 4, 1995, work session, Committee members expressed concerns regarding the extremely favorable response it gave to the project architect during the preliminary review of the Hisronymue Square project. Since the preliminary review, some Committee members have given additional thought to the project and have developed concerns regarding the project. Though these concerns were individually expressed during the Committee meeting, the Committee did not conclude that the individual concerns were those of the Committee, as a whole, The issues that have been raised since the meeting pertain mainly to building size and scale and the lack of "outdoor" open space. At the work session, the floor area ratio requirements were explained in terms of how it related to the density and scale of the project. The CB-5 Zone permits a floor area ratio of 3.0 above grade and allows a floor area ratio of 5.0 above grade, if the development meets bonus provision requirements. In addition, it was pointed out that the total atrium space is not included in the floor area calculations. The following explains this. Floor area ratio (FAR), as defined in the zoning ordinance, is "the numerical value obtained by dividing the floor area within a building or buildings on a lot by the area of such lot." The floor area is defined as "the total area of all floors of a building, or a portion of a building, measured to the outside surface of exterior walls or the center line of walls of attached buildings or uses." In calculating the FAR, only area of the building that actually contains a floor is included in the calculation. In the Hieronymus Square project, the first floor of the atrium is calculated as part of the floor area ratio. However, the open atrium space above the first floor is not included in the calculation. Though the building is visually a five story building covering the entire site, in actuality the FAR is less than five, because each story is not entirely covered with a floor. By right, the developer can construct a building with a floor area ratio of 3.0, which means she can construct a three story building covering the entire site. By providing bonus provisions, she can increase the permitted floor area ratio to 5,0. The applicant has been requested to submit FAR calculations for the project. If project meets the zoning regulations, including the FAR requirements, the developer has the right to proceed with the project in respect to its compliance with the zoning regulations. Regarding the projects lack of "outdoor" open space, the zoning ordinance does not require the provision of "outdoor" open space. However, the ordinance does grant bonuses for the provision of "pedestrian activity areas" and "usable open space...designed and improved for outdoor activities". The design plan to be prepared of the Near Southside Neighborhood is [: !.- to include consideration of providing "for public spaces which are well-placed and well- designed sites for public gathering". Given that "outdoor space" may not be provided on private property, the Council is considering means of providing public open spaces. If the Committee has concerns regarding the scale and size of buildings permitted ih the Central Business Support, CB-5, Zone, the Committee should send those concerns (o the City Council. The Committee should be reminded that the CB-5 Zone was adopted within the last couple of years by the City in order to encourage redevelopment of the area at a higher density. In addition, just within the last couple of months the City Council has made available the use of property tax exemption to encourage redevelopment of this area at a density greater than what is presently ' ' . existing on many of the s~tes. However, these recent actions should not discourage the Committee from providing comments to the Council regarding any of the Committees concerns regarding the redevelopment of the area. I encourage you to visit the site again before the next meeting. I also suggest that you bring your copies of the design review ordinance and the Ca-5 requirements to the meeting. cc: City Council Karin Franklin, PCD Doug Boothroy, HIS Cal Lewis Hieronymi Partners f:L,,~jan&fab.dro~hter0213.dro January 27, 1995 CITY OF I0 WA CITY Cal Lewis Herbert Lewis Kruse Blunck Associates 202 Fleming Building Des Moines, IA 50309-4081 Dear Mr, Lewis: This letter is in response to your request regarding the design review approval process for the Hieronymus Square Project, in particular, as it relates to the Central Business Support, CB-5, Zone design provisions and the design guidelines of the Design Review Ordinance, Following the preliminary review of the project design by the Design Review Committee, your next step is to submit a site plan and building elevations for staff review to determine the project's compliance with the C8-5 Zone requirements, Upon review of the site plan, the project is then sent to the Design Review Committee for its final review and formal recommendation to the City Council, We would also like to encourage you to pay close attention to the floor area ratio (FAR) requirements for the CB-5 Zone, As you are aware, the permitted base FAR is 3,0, with a maximum FAR of 5,0 with approved bonuses, Based on a review of the bonus provisions, it appears that your project would have a permitted floor area ratio of 3,75 {3,0 - base FAR and 0,75 FAR - bonus for use of masonry materials), The floor area ratio calculations we have on file are for the previous project design, so please submit revised calculations with your site plan, Given the scale of the project, you are encouraged to keep the director of planning and community development apprised of your plans and any changes to those plans. Also, if you feel that it is necessary, you may request additional preliminary reviews prior to the Design Review Committee's final review of the project. The Design Review Committee meets monthly; however, the Committee is receptive to scheduling special meetings at the request of an applicant. Cal Lewis January 27, 1995 Page 2 In the event you do not have a copy of the most recent amendments to the CB-Zone requirements, I have enclosed a copy of them. If you have any questions regarding this process, please give me a call at 356-5236, Sincerely,.~/.~ David Schoon Economic Development Coordinator Attachment CC: Karin Franklin, Director, PCD Doug Boothroy, Director, HIS Laura Hawks, Chair, Design Review Committee City of Iowa City MEMORANDUM TO: City Manager and City Council FROM,'~M~anne lVlilkm~ Community Developmeat Coordinator Steven Nasby, Associate Planner DATE: Febmay/8, 1995 RE: Alternate Uses of CDBO Flood Funds ($1,200,000) Aa directed, the following is a brief description of activities which may be funded with Supplemental CDBG Flood Funds. COSTS 11~'CLUDED FOR TI:IESE PROJECTS ARI~ VERY ROUGI~ ESTIMATES BASED ON THE BEST AVAIL&BLE IN-FORMATION. While reviewing the following info~ation please remember that we must have legally binding agreements in place by August 15, 1995. Some projects listed below may not be feasible given this deadline. I. Purchase of Showers Estates (acquisition of floodplain property) $ 100,000 Land acquisition $ 180,000 $ 90,000 $ 100.000 $ 470,000 Buy-out of the structures in the floodplain Relocation Expenses Demolition of Buildings, Clean-up and La~dffil Fee~ TOTAL The positive aspects of this project include the acquisition and clearing of'floodplain property, creation of additional open space and the relocation of households out of the floodplain. Negative aspects of this project include the ability to partially complete it by August (sign purch~e agreement for the land and signed agreements with each household for relocation expenses), the displacement of low income households, the difficulty of reloeating the households in Iowa City, and the high cost.of the land and cleanup. 2. Purchase of Undeveloped Floodplain Property $~8~3.000 Properties scattered throughout the community S 873,000 TOTAL This project is fairly simple because there will not be any households to relocate; however, the feasibility of having a signed purchase agreement for the properties may b,~ the hardest part of this activity. Flood fi~nds can only be used to acquire land where the sale is voluntary. NOTE: The acquisition of any floodplain land with these monies requires that the land remain as public open space in perpetuity. 3. Downpayment Assistance Pro,'am $ $70,000 Units within Thatcher Mobile Home Park (57 units) $ 800,000 Units within Baculis Mobile Home Park (80 units) ~ 25 Other units at v~ous locations $1,620,000TOTAL (maximum) These funds can only be used for households residing in the floodplain. Positive aspects of this pro,ram are that it will help some households relocate out of the floodplain, but it is difficult to estimate how many will actually move. Residents of the Showers Estate might also wish to move if item #1 is not pursued. A local nonprofit agency has ~pr~ed an inter~ in contracting for the sd~ioi~,~ion of the prepare. Problem with this project include, fi~t, the deadline on spending the funds. We would need to have signed agreements in place very quickly. Secondly, mobile home owners who wish to move out of the floodplain have two options. One is to buy a "new" unit in an existing park. On February 8 there were five homes advertised for ~e in Iowa City parks (excluding parks located in the floodplain) and nine homes in other ~'oimson County parks. The other option is to buy a new home or move their existing home to a vac~ lot in an existing park. The only lots advertised for rent on February 8 were inModem Manor. Third, no clearing of the floodplain or compliance with the floodplain d~veinpment ordinance occurs (if we provide assistance for persons to buy homes located out of the floodplain, the unit they leave behind will likely be re-occupied by another family). Finally, there are many households that simply cannot afford to purchase another manufactured home or sin~le-fmnily home even with our assis~z~ce. 4. Publie Works Projects $ 500,000 $ 30,000 $ 250,000 $ 950.000 Sl,730,000 Oaldand\Grant Storm & Sanitary Sewers South GilberfiStevens DHve Additional Sewer Valve High Street~Fairview Storm Sewer Elevation of Dubuque Street (Northbound lanes) As shown by the floods, there are several infrastructure improvements that need to be made to mitigate future hazards. Those publie works projects will bensfit a large number of persons, primarily those living in flood prone areas. Most of the projects can be up to speed quickly and have a fe~iblo timeline for meeting the Auooust deadline. February 3, 1995 CITY OF I0 WA CITY Rockne, Brosman c/o Eagle Food Centers P.O. Box 6700 Rock Island, IL 61204-6700 Dear Rockne: The City Council of Iowa City has requested that I inquire whether Eagle Food Centers would be amenable to an extension of the time period within which the City may relocate the residents of the Towncrest Mobile Horne Park. As I am sure you will recall, the conditional zoning agreement to rezone the Towncrest Park from RFBH to CC-2 allowed the City until June 1, 1995, to find alternative locations for the residents of the park. Although we have been quite successful in relocating a majority of the residents, there are approximately four households who may present difficulties such that we will not be able to meet the June 1 deadline. I would anticipate that this extension would be to September 1, 1995. Please let me know as soon as possible if 'such an extension is agreeable to Eagle Food Centers. Thank you for your time. Department of Planning & Community Development cc: . Ci_~y Council //C~ty Manager City Attorney I !'"PAVING ..... ENGINEERING DIVISION ~!. ::'.:~'--:i:'i: ROHRET ROAD BURLINGTON/GILBERT INTERSECTION MALDEN LANE ASPHALT RESURFACING CURB RAMP PROGRAM ROCHESTER SIDEWALK SOCCER SITE ACCE88 ROAD SANITARY SEWERS OAKLAND/GRANT/CENTER HIGHLANDER AREA UFT STATION AND SEWER SC01'r BLVD LIFT STATION AND SEWER LAFAYETTE/RALSTON SEWER CROSSING REPAIR SOUTH RIVER CORRIDOR SEWER I STORM SEWERS HIGH STREET/FAIRVIEW SOUTH GILBERT SOUTH SYCAMORE REGIONAL STORM WATER KWANIS PARK STORM WATER MANAGEMENT SHAMROCK/PETERSON PARK ROAD SANDUSKY AREA STORM WATER LANDFILL NEW CELL LEACHATE LIFT STATION EAST SIDE CAP JENERGY REC CENTER BOILER & HIGH PRESSURE GAS LINE CMC CENTER HIGH PRESSURE GAS LINE MERCER PARK POOL BOILER REPLACEMENT EMPLOYEE SHOWERS & EXERCISE ROOM CIVIC CENTER WOMEN'S REST ROOM REMODEL CMC CENTER EAST CEILING/LIGHTING/HVAC RENOVATION POLICE DEPARTMENT DISPATCH WINDOW RENOVATION HUD HOUSING PROJECT POLICE DEPARTMENT EQUIPMENT ROOM RENOVATION 'OTHER SCS STREAM BANK PROTECTION WHISPERING MEADOWS WETLAND PARK BRIDGE DESIGNS BRIDGE RATING IA RIVER CORRIDOR TRAIL - IMU TO IA AVE 1996 PROJECTS MELROSE-WEST HIGH TO 218 MELROSE-BYINGTON TO BRIDGE MELROSE AVENUE BRIDGE WOOLF AVENUE BRIDGE BROOKSIDE DRIVE BRIDGE TERRELL MILL PARK BRIDGE BURLINGTON STREET BRIDGE February 7, 1995 CITY OF I0 WA CITY Graham Dameton, Director Public Health Department Johnson County 1105 Gilbert Court Iowa City, IA 52240 Re: Private wells within the City of iowa City Dear Mr. Dameton: Iowa City Code, Section 14-3C-10, states "No pemon shall install a private water well within the city limits." This section of the code was added during code recodification in 1994, and is a result of increased city knowledge of the limited amount of ground water available for public use. Since development of the Iowa City Comprehensive Water Supply Management Plan in 1991, the City has been trying to minimize its dependence on river water as a raw water source for potable water by securing quality ground water. As you are no doubt aware, the City met with stiff resistance from county residents during its seamh for groundwater outside City limits. Since it appears Iowa City will have to use available groundwater within the City, it is imperative that such groundwater be reserved for public use. There are also economic inequities with allowing private wells within the service area of a public water utility, the most notable being the cost of fire fighting service. I hope this letter addresses your concerns regarding Section 14-3C-10 of the City Code. Respectfully, Charles J. S~rnadeke Director of Public Works CC: Linda Newman Woito, City Attorney City Council tp2-1 410 EAST WASHI~IOTO~f STREET · IOWA CITY, IOWA 12~f0-1126 o (Jig) 350.~000 e FAX (319) JS6.$O09 BUILDING PERMIT INFORMATION CITY OF CITY KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP . Repair MOV Moving FND Foundation only OTH Other type of improvement Tyne of Use: NON Nonresidential RAC Residential - accessory building RDF Residential - duplex RMF ' Residential. three or more family RSF Residential - single family Commercial & Residential OTH Other type of use Page: I Date: 02/03/95 From: 01/01/95 To..: 01/31/95 CITY OF IO~A CITY EXTRACTION OF BUILGING PERNIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Vatuatton No. Impr Use 6L095-0018 PROCTER & GANaLE 2200 LO~ER ~dSCATINE RD HANUFACTURIgG 20~ X 80~ X l&~ STEEL BUILDING "LEAN TO" AOD NON 1 0 $ 15000 8LD95-0011 TR$ ROOFING LTD 2253 S RIVERSIDE OR AOD NON 1 0 $ 12000 18' X 50~ OFFICE ADDITION TO GUILOING CONTRACTOR FADJLITY AOD NON permits: 2 $ 27000 6L095-0022 KENTON EARNEST 12~2 DEERFIELD DR AOD RSF 0 0 $ 50000 FAMILY ROOH ANO SCREENED PORCH. BLD95-0021 HAURO NECK 918 gEARBORN ST ADD RSF 0 0 S 7000 20'x 32~ ONE STORY ADDITION TO EXISTING S.F.D. ADO RSF permits: 2 $ 57000 8LO95'OOO& NONELLS 1855 BOYRUM ST REHOOEL EXISTING CUMXERCiAL SPACE TO OFFICE. ALY HOB 0 0 $ 29000 8L095-0005 T~IN IRAGE, INC. 121U BENTON ST REmoDEL EXISTING COI~J4ERCIAL SPACE. ALT NO~! 0 0 $ 15000 GLO95-0006 NORDSTROH OIL CO. 1~10 gILLUMCREEX DR REHOOEL EXISTING STORE TO PROVIDE A BEg DELl SPACE. ALT NO~ 0 0 $ 10000 8LO94'O788NILARAUG 521UASNINGTON ST ALT NON 0 0 $ 7000 REmoDEL EAGEHENT INTO COFFEE HOUSE ALT NON permits: ~ S 61000 8L095-0015 ROBERT NATTHENS FINISH BASERENT. 86 JEHA CT ALT ROE 0 0 $ 10000 BLD95-0003 LAUREN A~00S 529 COLLEGE ST REPLACE EXTERIOR STAIRVAY. ALT RUF 0 0 $ 4000 BLD9~-O835BOLENOER~ OARRELL 905 B GOVERBOR ST ALT ROE 0 0 $ 1000 rATE BASEMENT APRRTHENY REmoDEL. ALT RDF permits: 3 $ 15000 LARRY NO~OS 606 S JOHNSON ST ALT PJ4F 0 0 $ 4000 RE-FINISH ATTIC RO(~4 TO AN OFFICE SPACE AND 1/~ SATfl. ALT I~F '~erm~ts~ 1 $ 4000 Page: 2 Date: 02/05/95 Fr;: 01/01/95 To..: 01/31/93 CITY OF I~ CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant rm~e Address Type T~ Stories Units Va[yatlon No. I~pr Use BL095-0002 SCHZNTLER BROS. 3661 FOXARA DR CONSTRUCTION REMODEL EXISTING SASENENT OF S,F.D. ALT RSF 0 1 $ 10700 8L095-0023 JONR GERBER 5S9MAGO~ANAVE REMODEL EXISTING SATHROON. ALT NSF 0 0 S 10000 8L095-0027 IVES, ANDREW AND 1510 TEG OR JEAN FINISH OASEHENT OF EXISTING S.F.O. ALT NSF 0 0 $ 10000 BL095-0001 MARK ARNOLD 445 H 7TN AVE FINISH COMPUTER ROOM IN THE BASEMENT. ALT RSP 0 0 S 3155 8L095-0009 JERRY SEHR ?25~ALXUT ST FINISH EXISTING BASEMENT. ALT RSP 0 0 $ 3000 8LD93-0010 CNAROLETTE NULL 1106 PEPPER DR ALT RSF 0 0 S 5000 REMOVING A 5~ WINDON, INSTALLING A DOUBLE NINGEO FRENCH-DOOR ANO SIDE LIGHTS. ALT NSF permits: 6 I $ 398s5 8LD95-0016 ARENA AUTO BODY 610 SOUTHGATE AVE 'N~ NON I 0 $ 5000 22~ X 30~ "GARAGE" STORAGE 8UILDING NEW NON permits: 1 $ ~000 BLD95-0007 ONUW F ~J 1426 ABUROEEM CT S.F.D. WITH T~O CAR GARAGE, NEN RSF 2 I $ 21~]0 8L095-0019 VICENT & JOAN 401 8UTTERHUT LN TRAYNELIS S.P.D. WIT# THREEE CAR GARAGE NEN RSF 2 1 $ 164154 8L095-0029 BILL KIDNELL 655ARLINOTONGA S.F.D. WITH T~O CAR GARAGE. NEW NSF 1 1 $ 1376E5 8L095-0020 MEL MC~ORRIS 40 BNONSWI~ S.F.O. WITH T~ CAR GARAGE. NEW RSF 1 1 $ 10~69 8LD95-001~ CHUCK MGUSEL 3449 SOUTH J~IE LN CONSTRUCTION G.F.D. ~lTM ONE CAR GARAGE. ZERO*LOT-LXHE. NEW ROF 1 1S 77/50 6L095-0015 CHUCK M~SEL 3457 SOUTH J~IE LN NEW RSF 1 1 $ 777~0 CONSTRUCTION S.F.D. WITH OHE CAR OARAGE. ZERO'LOT.LINE. HEW RSF perairs: 6 6 S. 7742?8 Page: 3 Date: From: 01/01/95 To..: 01/31/95 CiTY OF IO~A CiTY EXTRACTION OF BUiLDiNG PERgIT DATA FOR CEHGOE BUREAU REPORT Permit. AppLicant name Address Type Type Stories Units Vatuat{on Ro. {mpr Use 8L095-002¢ BETHEL A,N,E, CHURCH ~.11 S GOVERNOR ST REP NON 0 0 $ 3378 OF 1.C, RE-RGOF OF EXISTING CHURCH. REP HON permits: 1 $ 3378 TOTALS ? S 986511 City of Iowa City MEMORANDUM Date: To: From: Re: February 10, 1995 The Honorable Mayor Susan M. Horowitz and Members of the City Council Linda Newman Woito, .~ity Attorney {~..~.., Io~a State Bar Association Program for Mediation; Up'date on Actual Alternative Dispute Resolution As you can see from the attached "mediation agreement and order," together with an adicle from a recent Iowa State Bar Association newsletter, the local state courts are making use of mediation services, in lieu of small claims court. Based on reports from the Johnson County Bar Association, the reception to this new service has been excellent. While mediation is not appropriate for all legal disputes, mediation is available for small claims disputes, as the one attached -- resolved last January 18, 1995. I also wanted you to know that my suggested resolution of the pigeon coop problem is acceptable to all parties, see attached. I thought this would be of some interest to you, but please do not h~sitate to contact me if you have any questions. CC: City Clerk City Manager Assistant City Manager IN THE IOWA DISTRICT COURT IN AND FOR JOI-INSON COUN'~Y ¢. q~ SMALL CLAIMS DIVISION 95 ,J~.lt I ~ ~,i~ ~'" ) .) ) Plaintiff(s), ) ) ) ) ) Defeatist(s). ) MEDIATION AGREEMENT AND ORDER DATE: I/ Plaintiff (Representative) Plantiff (gepresent~ffq'~ .ludge,'3'dlmson County Sm C rams Court IN THE IOWA DISTRICT COURT I~ AND FOR JOI-EqSON SMALL CLAk-MS DMSION Plaintiff(s), rs. DeFendant(s). -" c, 26 JOBHSOH COUHTY, NO. SCSC- DISMISSAL of' action. COMES NOW the above-named Plaintilt[s) and hereby dismisses the above cause Dated this /~ dayof ,Y~-~.~,~.~',~ ,199..__~. Plaintiff P, etum Completed Form To: Jolmson County Clerk.of Court Small Claims Division 417 South Clinton Street Iowa City, IA 52240 Clerff$ Office PeY~o nnel Fl~spon~lble for Mailing Document ISBA Program Makes Trained Attorney Mediators Available By Roger T. Stetson * Thanks to a program sponsored by The Iowa State Bar Association, trained attorney mediators are now available in each judicial district of the state to provide mediation ser- vices. The program promises an opportunity for all Iowa attorneys to have an economical and efficient alternative method of resolving dis- putes for the benefit of their clients. Mediation has been defined as a voluntary process, where a third party neutral, acting as a facllitator rather than a judge, leads the parties in an informal discussion of the dis- pute in an attempt to reach a mutual agreement or settlement. One of the most important aspects of the process is that it is voluntary. Parties and their attorneys are given the opportunity to explore settlement in an atmosphere that promotes a posi- tive resolution. In June, 1994, The Iowa State Bar Association Board of Governors and the Iowa Judges Association endorsed a state-wide mediation program to be modeled after the Polk County Bar Association Mediation Project. Beginning opera- tion in 1990 with a grant from IOLTA, the PCBA Mediation Project has been an overwhelming success. In fiscal year 1993-1994, 1,323 small claims cases were mediated, of which 1,199 reached full settlement. Fully 50 percent of all trial ready small claims cases were setfled through mediation. During that same period, 54 family law cases went to mediation, of which 25 reached full settlement and 13 reached partial settlements. Additionally, 91 civil law cases were referred to mediation, of which 74 reached full settlement. The ISBA state.wide mediation project is a combined effort of the ISBA Standing Committee on Mteraative Dispute Resolution, chaired by Richard Calkins of Des Moines and the Litigation Section Mteraative Dispute Resolution Committee, chaired by ~flliam StaRs of Council Bluffs. Members of the two committees are working togeth- er to implement the project and to study and develop other alternative dispute resolution procedures in Iowa. The initial need of the project was to train mediators. Notice was sent to members of The Iowa State Bar Association about the awailuhility of training. Over 125 attorneys responded. Thirty. two altoroeys were trained at a two day session in Iowa City and 33 attorneys were trained at a two day session in Des Moines. These attorneys went through an intensive 18 hour train- ing session conducted by a national- ly renowned mediation expert, Man L. Alhadel~ an adjunct professor at the University of Washington School of Law and founding director of Dispute Management Resources, Inc. Supplemental training will be pro- 'tided for family law mediators in the near future. Additional training ses- sions will be scheduled soon to accommodate the great interest. The Iowa Supreme Court recently granted funding to the ISBA media- tion program with money available in the court technology fund, The funds will be used to retain an administrative assistant and pay for an 800 toll free number and pay cer. rain expenses for postage and travel. The program will be Initially housed in the office with the Polk County Bar Association Mediation Project at the Polk County Courthouse. Joseph Harrison, the executive director of the PCBA medi- ation project, will assist with the operation of the state-wide program. Mr. Harrison will maintain a list of the qualified trained attorney media- tors. Attorneys wishing to use the services may contact Mr. Harrison and obtain the names of the trained mediators in their geographic area as well as their hourly rates. The attor- neys may select the mediator of their choice and arrangements will be made for the mediation services. In addition, the program will obtain trial lists from court administrators and make courtesy calls to attorneys with pending cases to explain the mediation process and encourage mediation of the dispute. The cost of the mediation will include a $100 administrative fee, plus the hourly rate of the mediator and a ten dollar per hour charge which is remitted to the project along with the administrative fee. It is our experience that most cases can be mediated within four hours. This generally results in a great savings to our clients. We have an exciting opportunity to provide quality altemative dispute resolution through this program. I would urge everyone to give it a try! Call Mr. Harrison at 1-800-557-1405 or in Des Moines at 515-286-2140. * Roger T. Stetson is vice.president of The Iowa State Bar Association and chairman of the Polk County Bar Association ADR Committee. He has worked with The Iowa State Bar Association on the development of the state. wide program. February 1995 11 J~nuary 4, 1995 Ginna Booth Iowa Mediation Service 3349 Southgate Court SW Cedar Rapids, IA 52404 .CITY OF I0 WA CITY Re: Request for mediation services concerning pidgson coop located at 1345 East Davenport Street, Iowa City, Iowa Dear Ms. Booth: I am writing on behalf of two parties to request mediation regarding a dispute between these parties. I understand that you will contact the parties involved and set up a meeting at your Cedar Rapids office and that the charge for mediation service is $50.00 per hour per party. The names and addresses of the parties involved are: Stephen Vlastos/Mary Ann Rasmussen 1346 East Bloomington Street Iowa City, IA 52245 (319) 338-8337 and their attorney: Julia Mears Meats Law Office Iowa City, IA 52240 (319) 351-4363 AND Don Seydel 1345 East Davenport Street Iowa City, IA.52245 (319) 351-4089 and his attorney: Jean Bartley Bartley Law Offices 528 South Clinton St. Iowa City, IA 52244 (319) 338-9236 If you have any questions or need any further information from me to get this process started, please let me know. The parties are eager to resolve this matter and I hope that a meeting can be arranged in the near future. Thank you. Very truly yours, Linda Newman Wo~to City Attorney cc: Jean Bartley Julia Meats Terry Goerdt City of Iowa City MEMORANDUM Date: February 7, 1995 To: Mayor and City Council From: City Clerk Re: Council Work Session, January 30, 1995 - 7:00 p.m. in the Council Chambers Mayor Susan Horowitz presiding. Council present: Horowitz, Baker, Kubby, Lehman, Novick, Pigoft Throgmorton. Staff present: Atkins, Helling, Woito, Karl, Franklin, Davidson, Schoon, Nasby, Meisel, Rogusky, Trueblood, Moran, Fowler, Severson. Tapes: 95.16, All; 95-17, All; 95- 18, All. PARKS AND RECREATION FEES AND CHARGES: (agenda item #11) Reel 95-16, Side 1 Parks and Recreation Director Trueblood presented information and responded to questions about Parks and Recreation fees and charges. REVIEW ZONING MA'FrERS: Reel 95-16, Side 1 PCD Director Franklin prpsented the following Planning and Zoning 'terns for dmcuss~on: Public hearin.cl on an amendment of the Coml~rehensive Plan to chanae the land use mad desiqnation of I~ml3ertv located on the north side of Hiclhwav 1 West from 8-16 dwellin~ units Der acre and 16-24 dwellin.cl units per acre to 2-8 dwellincl units per acre and cleneral commemial. (HarlockeANeeber) PCD Director Franklin, City Attorney Woito, Parks and Recreation Commission Chair Dee Vanderhoef, and Planning and Zoning Commission Chair Torn Scott presented information. Resolution amendinq the Comprehensive Plan to chanqe the land use mal~ desiclnation of ~3ro13ert,/located on the north side of Hiqhwa¥ 1 West from 8-16 dwellina units ~er acre and 16-24 dwellin(3 units Der acre to' 2-8 dwellin.el units ~er acre and cleneral commercial. (Harlocke/VVeeber) (First Consideration) Public hearin.q on an ordinance chanclin(~ the use reClulations of an a=proximate four acre tract of land, known as the Jensen tract, located east of Harlocke Street from RM-44, Hi.clh Densit,/ Multi-Family Residential, to RS.5, Low Density Sinqle-Famil¥ Residential. (HadockeANeeber- REZ93-0007) Ordinance chan(~'n~ the use reclulationa of an ap13roximate four acre tract of land, known as the Jensen tract, located east of Hallocke Street from RM-44, Hiqh Density Multi- 2 eo Family Residential, to RS-5, Low DensiN Single-Faro,Iv Residential. (Harlocke/Weeber - REZ93-0007) (First Consideration) Public hearinq on an ordinance smendincl the Zonincl Ordinance bv chang,he the use regulations of approximately two acres located generally on the west side of Harlocke Street from RM-44. High DensiN Multi-Family Residential. to RS-5, Low Density Single- Family Residential. (HarlockeANeeber. REZ93-0007) Ordinance amendine the Zoning Ordinance by chanclinq the use regulations of aooroxi- mateIv two acres located generally on the west side of Harlocke Street from RM-44, HiGh DensiN Multi-Family Residential, to RS-5, Low Densitv SinGle-Family Residential. (Hadocke/Weeber- REZ93-0007) {First Consideration) Public hearinq on an ordinance amendinq the use regulations of an approximate 4.57 acre tract of land, known as the western 13ortion of the Rul~pert tract, located generally north of HiGhway 1 West from RM-44, High DensiN Multi-Family Residential, to RS-5, Low DensiN Single-Family Residential. (Hadocke/Weeber - REZ93-0007) Ordinance amending the use reClulations of an a~l~roximate 4.57 acre tract of land, known as the western 13ortion of the Ru~[gert tract, located clenerallv north of HiGhwav 1 West from RM-44, HiGh DensiN Multi-Family Residential, to RS-5, Low DensiN Sinclle-Familv Residential. (Hadocke/Weeber - REZ93-0007) (First Consideration) Public hearing on an ordinance amending the Zonin(l Ordinance bv conditionally changin~:l the use ragulations of an approximate 4.09 acre tract, known as the eastern I~ortion of the Rul:)13ert Tract, located generally north of Hiqhwav 1 West from RM-44, Hiclh DensiN Multi- Family Residential, to CC-2, Community Commercial. (HarlockeNVeeber - REZ93-0007) Ordinance amending the Zonin~l Ordinance bv conditionalIv chantline the use regulations of an a~3roximate 4.09 acre tract, known as the eastern 13ortion of the RUl~Dert Tract, located clenerallv north of Hi(lhwav 1 West from RM-44, Hi(~h DensiN Multi-Family Residential, to CC-2, Community Commercial. (Harlocke/VVeeber. REZ93-0007) (First Consideration) Public hearing on an ordinance amendincl the Zoninq Cha~3ter bv chan(tin~l the use regulations of an approximate 1.5 acre tract of land located north of Highway 1 West and west of Miller Street from RS-8, Medium DensiN Single-Family Residential, to CC-2~ Community Commercial. (Hadocke/Weeber - REZ94-0019) Ordinance amending the Zonin(~ Cha13ter by chan.qincl the use raqulations of an a1313roximate 1.5 acre tract of land located north of Hiclhwa¥ I West and west of Miller Street from RS-8, Medium DensiN Sinclle-Famil¥ Residential, to CC-2, Community Commercial. (Harlocke/Weeber - REZ94-0019) (First Consideration) Public hearing on a resolution to annex an 80 acre tract of land, for a oroiect known as the Green View Manufactured Housing Park, located southeast of Sycamore Street and east of the Pleasant Valley Golf Course. (ANN94-0007) 3 PCD Director Franklin, City Attorney Woito, Planning and Zoning Commission Chair Scott presented information. Franklin recommended that Council defer action to February 14, 1995, and consult with the Planning and Zoning Commission at Council's February 13 work session. Novick asked that 20,880 months be inserted on page 14 after the word "agreementa in the contract. Franklin requested a decision from Council regarding use of the flood monies. Resolution to annex an 80 acre tract of land, for a proiect known as the Green View Manufactured Housincl Park, located southeast of Svcamore Street and east of the Pleasant Valley Golf Course. {ANN94-0007) Public hearinq on an ordinance amendinq the Zonin(~ Chapter bv.chanqinq the use re~aulations of an 80 acre tract of land, for a proiect known as the Green View Manufac- tured Housinq Park, located southeast of Sycamore Street and east of the Pleasant Valley Golf Course from Count,/RS, Suburban Residential, to RFBH, Factory Built Housinq Residential. {REZ94-0012) Ordinance amendinq the Zoninq Chapter by chan(linq the use reQulations of an 80 acre tract of land, for a I:)roiect known as the Green View Manufactured Housin~a Park, located _southeast of Sycamore Street and east of the Pleasant Valley Golf Course from CounW RS, Suburban Residential, to RFBH, Factory Built Housinq Residential. (REZ94-0012) {First Consideration) Ordinance amendine the Zoninq Ordinance bv chan(linq the use requlations of a 0.32 acre 13arcel located at 719 S, Capitol Street from C1.1, Intensive Commercial, to P, Public. (REZ94-0017) (First Consideration) Ordinance amendinq Zonin.a Chapter Article N., Off-Street Parkinq Re.auirements, Section 14-6N.1B1 Sl:)ecifvin.a construction materials for required hard-surface oarkinq areas. (Second Consideration) Ordinance amendinq Zoninq Chapter Section 14-6E-6C1 to clarifil the densib/requirement for. dwellincl units in the CB-2, Central Business zone. ISecond Consideration) Ordinance to vacate a 13ortion of Waterfront Drive located south of Hi.ahwav 8 and west of the CRANDIC Railroad riqht-of-wa¥. {H¥-Vee/VAC94-0007) {Pass and Adopt) Letter to the Johnson CounW Board of Supervisors recommendin(:l denial of an ap131ication submitted by Jerry Evman to razone approximately 12.48 acres from A1, Rural, to CP-2, Planned Commercial, for property located in Frinae Area 5 west of the 1-80 interchanqe with the Herbert Hoover Hiahwav. {CZ9485) In response to Council, Horowitz stated she could attend the Johnson County Board of Supervisors meeting to present the recommendation for denial, revised 2/14/95 LAKE CALVIN REZONING: PCD Director Franklin and City Attorney Woito presented information. Council agreed that there was no reason to continue discussion because there were not six votes on Council for approval. Franklin noted Lake Calvin rezoning is scheduled for a vote by Council on February 14. In response to Woito, Franklin stated signatures are needed on the original conditional zoning agreement as well. Staff Action: Staff has taken no further action on this item. (Miklo) NCS CEBA LOAN AGREEMENT: (agenda item #16) Reel 95-17, Side 1 Economic Development Coordinator Schoon and NCS representatives David Divelbiss presented information. ADULT DAYCARE PROGRAM: Reel 95-17, Side 1 The following persons presented information: Health Department Director Graham Dameton CCN Representative Rusty Martin JCCOG Human Services Coordinator Severson Health Department Well Elderly Manager Sher Hahn Senior Center Commission Members Harold Slager, Harold Engen and Wait Sheldon Senior Center Director Meisel Johnson County Board of Supervisor Steve Lacina Council agreed the Adult Daycare Program may stay in the existing square footage at the Senior Center and look for another facility. Staff Action: Staff will provide for periodic review of the space requirements for Senior Center programs. (Arkins) CITY STEPS: (agenda item #15) Reel 95-17, Side 2 PCD Planner Nasby responded to Council comments. Throgmorton requested that a copy of the CITY STEPS report be sent to Gretchen Lohman, University of Iowa student government vice president. RIDE SHARING AGREEMENT: Reel 95-17, Side 2 PCD Assistant Oirector/JCCOG Transportation Planner Davidson and Parking and Transit Director Fowler presented information. Council directed staff to prepare r'de shanng incent'ves, including: adopting a permit fee for parking to provide ride sharing incentives; dedicating monthly parking 5 revised 2/1~/95 permits to people with multiple occupancy vehicles; and a travel allowance program for City of Iowa City employees. Staff Action: Davidson and Fowler will prepare proposals for encouraging ridesharing at the Dubuque Street and Capitol Street parking ramps, and for a City employee transportation allowance program. (Davidson) PARKING RAMP IMPROVEMENTS: Reel 95-18, Side 1 Parking and Transit Director Fowler presented information. Council directed staff to initiate parking ramp painting, recheck lighting in Capitol Street ramp after painting, consider parking ramp mural painting, continue outside signage research, and to be creative. Fowler stated he will provide Council with a packet of information regarding revenue and usage figures for all the different parking facilities. Staff Action: Staff will proceed as outlined above. (Fowler) APPOINTMENTS: Reel 95-18, Side 1 Airport Commission: M. Richard Mascari CCN: Gretchen Schmuch, Tim Ruxton Historic Preservation: Summit Street - John Shaw; At Large - Michael Pugh COUNCIL TIME: Reel 95-18, Side 1 Throgmorton stated that the Design Review Committee should be praised for their comments regarding the site building design of the Eagle Store in Towncrest. Throgmorton requested the language change "founding fathers" to "founders" in the American History Month proclamation. Throgmorton recommended that the Sensitive Natural Areas Committee read the book, Visions for a New American Dream. Pigott noted his appreciation for City Manager Atkins' memorandum about general fund revenue restrictions. In response to Pigott, City Manager Arkins stated he will prepare a memorandum regarding the value engineering study. In response to Kubby, City ManagerAtkins stated he will report back to Council regarding the Hawkeye State Bank/bus parking problem. Horowitz noted that both Sue Cosher and Kent Sovem have resigned as lobbyists for the League of Iowa Municipalities. Horowitz urged Council Members to sign up for the February 15, 1995, legislative day in Des Moines. 6 revised 2/14/95 10, Kubby stated that she would like for Council to focus lobbying efforts when in Washington, DC regarding the following issues: retention of ADA, franchise fees for telecommunica tions companies that are in the cable business, funding for the hydraulic lab study. Horowitz reminded Council Members that local elected officials are meeting with United Way on February 2, 1995, 3:30 p.m. to discuss human services allocations. Meeting adjourned at 11:35 p.m. 4 LAKE REZONING: PCD Director ~klin and City Attorney Woito presented information. ~ere was no reason to continue discussion because there ~ ~re not six votes on Council for Franklin noted Lake rezoning is scheduled for a vote by Council on 14. In response to Woito, agreement as well. stated signatures are needed on the conditional zoning Staff Action: Staff has taken n, on this item. NCS CEBA LOAN AGREEMENT: Reel 95-17, Side 1 Economic Development 0oordin information. eprese Divelbiss presented ADULT DAYCARE PROGRAM: Reel 95-17, Side 1 The following persons presented information: Health Department Director Graham CCN Representative Rusty Martin JCCOG Human Services Coordinator Health Department Well Elderly Senior Center Senior Center Director Meisel Johnson County Board of Supe~ Steve Lacina Harold Engen and Wait Sheldon Council agreed the Adult Daycare Center and look for an( may stay in square footage at the Senior Staff Action: Staff will provid~ programs. (Atkins) periodic review of the for Senior Center CITY STEPS: Reel 95-17, Side 2 PCD Planner Nasby CITY STEPS report president. :omments. Throg to Gretchen Lohman, University of Iowa that a copy of the vice RIDE SHARING -'NT: 95-17, Side 2 PCD Asl Fowler ansportalion Planner Davidson and Parkin( ation. Council directed staff to prepare ride sharing fee for parking lots that provide ride sharing Incentives; including: monthly 5 parkin! of Iowa people for multiple occupancy vehicles; and a travel allowance Staff Action: Dubuque Street allowance program. and Fowler will prepare proposals for encouraging Capitol Street parking romps, and for a City at the PARKING RAMP Side 1 Parking and Transit parking romp painting, romp mural painting, Fowler presented information. Council ~eck lighting in Capitol Street ramp after outside signage research, and to be ~ staff to initiate consider parking Fowler stated he will provide figures for all the different with a packet of facilities. revenue and usage Staff Aotlon: Staff will I: outlined above. APPOINTMENTS: Reel 95-18, Side 1 Airport Commission: M. CCN: Gretchen Schmuch, Tim Historic Preservation: At Large - Michael Pugh COUNCIL TIME: Reel 95-18, Side 1 Thingmorton stated that the comments regarding the site :{eview Committee should be praised for their of the Eagle Store in Towncrest, Throgmorton requested American History Month "founding fathers" to "founders' in the 3. Thingmorton Visions for a New Dream, Natural Areas Committee read the book, 4. Pigott noted his revenue )reciation for City Manager about general fund 5. In Pigott, City Manager Arkins ;I study. he will prepare a memorandum the Manager Atkins State Bank/bus parking problem, report back to Council regarding both S~e Costner and Kent Soyera ue of Iowa Municipalities. the Horowitz urged Council Members to sign up for the February Des Moines. in 6 Kubb~ DC that she would like for Council to focus lobbying efforts when in ~ following issues: rstention of ADA, franchise fees that are in the cable business, funding for the 10. meeting with Council Members that the human services local , on February 2, 1995, 3:30 p.m. Meeting adjourned at 11:35 dar~l-30.~f officials are City of Iowa City MEMORANDUM Date: To: From: Re: February 9, 1995 Stephen Arkins, City Manager Recent Daily Iowan photo/article This memo is to explain the photograph on the front page of the Daily Iowan, Wednesday, February 8th. The photo is that of a city truck parked in an expired meter on Iowa Avenue. The truck is in fact a parking systems vehicle being operated by a Parking Enforcement Attendant while on-duty issuing citations. I spoke with Mr. Mahaskey right after the photo was taken. His call was to ask many questions regarding commercial vehicles, commercial zones, city vehicles etc. I answered his questions as beat I could and read to him the appropriate city codes. His main concern was.that a city truck was parked at an unpaid meter rather than being parked in a commercial loading zone. I tried to explain that while it is preferable to have the city trucks park in a loading zone, if the zones are occupied with commercial vehicles, we do not want to obstruct their business or other vehicular traffic, so it is best to park in a metered stall. If a city truck parks in a metered stall it must have its hazard lights activated, which was the case on this day. As stated in the photo caption, I have investigated the incident and found the attendant did act appropriately. I will continue to look into the policy regarding city vehicles parking in commercial zones to conduct business. At this time, I do not anticipate any need for any changes. xc: J. Fowler, Director City of Iowa City MEMORANDUM Date= Februar~ l, 1995 To] l~om= Joe Fowler, Director, Parking'& Transit Bill Dollman, Parkipg [~anager'~ S~an aa~p - Senior Center Parking During the month o£ Jenuar~I had the parking staff ~akeoccupanc~ counts oft he lO spaces reserved fort he Senior Center inthe S~an Ra~p. The counts were~de at 12~00 p.a. and at 2:00 p.~. These are the ti~es.~hen ! felt the heaviest ~raffic would occur due to the cuncyreqate meal program. The average number of cars at 12:00 was 4.7 with the highest count being 9and~he lowest being 1. At 2500 the average was 2.8 with the highest count being 4 and the !owest 0. The number of tokens colloctad from the senior center spaces averaged 9.8 per ~eek. This includes t~o collections per week. Based on the above counts, and the fact that ! have received no co~plaints of inadequate space available, ! feel that the proper decision wes~ade last September to reduce the reserved spaces from 20 to lO. ! will continue to ~onitor the usage as the weather i~proves. Date: To: From: Re: MEMORANDUM Iowa City Fire Department February 9, 1995 Steve At kin/~,,~ Jim Pumfr~/ Weather Alert Siren As you know, Monday, February 6, a full-scale test was conducted of the new weather alert sirens. Every siren functioned as designed and predicted. We are in the process of disconnecting electricity and removing old sirens from the various sites prior to the project being completed. This new system is a substantial improvement in our capabilities to provide weather alert notification to our citizens. However, I wish to advise you we have received, at this time, approximately four complaints from citizens with reference to their inability to hear sirens which have been relocated. At least two of these complaints are based on the same relocated siren. Unfortunately, one piece of information we did not clearly communicate to our citizens is the intended design/purpose of the weather alert sirens. By this, I mean we failed to inform people that these are outdoor weather alert sirens, The complaints we are receiving are from individuals who previously experienced what is termed building penetration. This building penetration occurs when a building is located in the immediate proximity of a siren. Obviously, as you get further away from the siren, building penetration is lost. These individuals are experiencing a loss of what they perceived as an advantage with the previous location. We have explained to these individuals the scheme in locating outdoor weather alert sirens, and what they previously experienced as a bonus from the former location of their siren. In most c~ses, this has been accepted as an operational need. In at least one case, the complainant has indicated they will express their concerns to the City Council. I will be directing Battalion Chief Fiala to develop a follow-up public information release to discuss this building penetration issue. I will ensure that you are furnished a copy of this information. cc: Battalion Chief Fiala vc~simn The Quickening of America: Rebuilding Our Nation An Informal Discussion Francis Moore Lapp6 author of Diet for a Small Planet and Paul Martin DuBois author of The Hospice Way of Death at 4 p.m. on Saturday, February 11th at The University of Iowa Center for Advanced Studies N134 Oakdale Hall In Iowa as part era community development project in Musoatine, Francis Moore Lapp6 and Paul Martin DuBois, directors of the Center for Living Democracy in Battlebore, Vermont, will be speaking informally on their co- authored book, The Quickening of America: Rebuilding Our lfation. This book is a hands-on workbook for individuals and groups who want to become involved ~ what Lapp6 and DuBels call "living democracy." The book being by tearing apart myths about power and public life, then provides examples of how democracy is being renewed across the United States. It concludes with a section on learning democratic skills and applying them. All are welcome to join the conversation. Please confirm your attendance by calling the Center for Advanced Studies at 335-4034. ~r-~ces Moore Lapp~ a~d PauI Maz~n Du Bols: Husband-and.wife tooth Frances Moore Lapp~ and Paul Martin Dt~ Bois direct the Center for Liv/ng Democracy in Brattleboro, Vennont~ Both are best-selling authors wtth decades of hands. on lesdemhip in ~cial cttan§e or§-~qiza~ns. ]lteir book, 3'~. ~u..Zt~i.~ of Ama-/a: Rebuffdin.e Ou~r b.%tion, Reraaking Our Lives, was published in April by Macmfilan to critical acclaim. Intervimv-'--~T~ the couple have just appeared in ~$A ¥Ve°,~d and a variety of other publicatinns. In 19~, Ms. La~ awakened a whole generation to ere human-made causes of hunger with her D/error a Stoa//P.t~e~, which has sold more than three million copies ~ 6 languaEes. I~ 1975, she co-founded the Im~tute for Food and Developmen~ Poli~, described by Tt'a Ne~ Yor~ Times as one o~ the nation's ~most respected food thiruk tanks." Ms. Lappgs eleven books have been used in a bro.ari array o~ courses in hundreds of U.S. coLleses and. universities. They have been translated into 22 languages and have been used in over 50 count/es. Her articles have appeared in publications es d/verse as The New York Times, Readers' Digest, ]ournal of Nutrition Ed~a~bn, Los Angeles Tittin, T~'kkun, Lt~ne Reader, and Hurper~. Ms. ~app~ appears often on radio and television. She h~s bee,~ interviewed several times for Na~or~l Public Radio and by dozens o~ local radio hos~. She has a,rTear~d twice on the To.d.y $ho~ as well as on other prom/n~t .telev/sion programs. Ms Lapp~ has received ~ume~ous awards for her work. In Sweden in 1987, the became the fourth American to re~ve the Right Livelihood Award, someUa,es oiled the "AlOemat/re Nobel,~ fdr her 'vision and work healinS our planet and uplifting humanity.~ Or. Du Bols hnlds a Ph.D. in P~lk Admin~tratiun f~om Comes University. He is 6~e author o~ T'a~ Hospice Way of Death, concerning health care polio, and Modern Administrative Practi~, a widely used ~xtbook in graduate coups on leadership in humart services. .During the 1970% Dr. Du BoLs founded a community newspat:m.r, a rape c/sis center and an mner-dty pzinetn§ company in kochuser, New York. He also served as Executive Director o£ New York 5tate's largest African American community organization, developing city-wide programs in education, employment and. housing. La~, as a t~nured professor at a predomina. nU.y AMcan American universit7 in Tennessee, Dr. Du Bois taught graduate co~ses while hosting redular radio and television programs on public polides. ~ served as president o~ Plasmed Parenthnod of N~ville and comult~d on leade. m~p issues in stat~ gover~rn~ts, minority tcatx~g program% human setvic~ agemcies end professional associatio .ns. I~ tim 1980%, Dr. Du Bols ~erved as Dtmctor of ~e P~c Po~ Pm~ ~ Vi& P~d~t d ~~ ~ 1985, ~ b~e ~ve ~ ~ ~e ~da~on of H~ of a NOW ~aff~ Otg~on for Womb) ~p~, a ~ of ~e bo~d of a Naive ~ ~n~ ~v~op~t co~om~ ~d ~ ~ Ac~on Ne~k, ~ ~~ ~o~t~ or~flo~ Dr. D~ ~ h~ ~eiv~ ~m~ h~, ~v~ CENTER FOR LIVING I~EMOCRACY RR~ Bla~ Fox Road · Bnak, bom, FI' O,,;~.(80'Z} 2.~.12~4 * Fax (~ 2~4-1227 To: IO~R C[1Y CLERK From: Board of ~pervisors 2-8-0S 8:§?am p. 2 o~ 5 John.'xon Count' -' ] Charlos D. Duffy, Chairperson $oo Bolkcom Stophen P. Lack Don Sohr Sally Slutsman 1. Call to order 9:00 BOARD OF SUPERVISORS February 9, 1995 FORMAL MEETING Agenda Action re: claims Action re: informal minutes of January 24th joint meeting with the Iowa City/City Council and Johnson County; informal minutes of January 24th, recessed to January 25th, recessed to January 26th, and recessed to January 30th, and the formal minutes of February 2nd. 4. Action re: payroll authorizations 5. Business from the Coant7 Auditor. a) Action re: permits b) Action re: reports c) Motion to authorize the Johnson County Auditor to enter into an agreement with for audit services for fiscalyear 1995 forhours of work at $ d) Motion to authorize the Johnson County Auditor to publish the Proposed Johnson County Budget Summary and Notice of Public Hearing for public heatings to be held on February 21, 1995 at 5:30 p.m. and February 28, 1995 at 5:30 p.m. e) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 3~ FAX: (319) 356-6086 I*o: ~0~ C~TY CLERK From: Board of' Supervisors 2-8~35 8:57ao p. 3 of' 5 Agenda 2-9-95 Page 2 9:30 a.m. - Public Hearing on Zoning and Platting Applications: a) First and Second consideration of the following Zoning applications: Application Z9453 of Sharon Clark and Jean Lipcamon, Lisbon, owners, signed by Susan Brosh, Solon, requesting rezoning of 1.0 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the SE 1/4 of Section 11; Township 81' North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located 425 feet west of White Oak Avenue NE, approximately 114 of a mile south of its intersection with 130th Street NE in Cedar Twp.). Application Z9465 of Jeny Eyman, Iowa City, requesting rezoning of 12.48 acres from A1 Rural to CP-2 Planned Commercial of certain property described as being in the SW 1/4 of the SE 1/4 of Section 5; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa ~his property is located on the north side of Herbert Hoover Hwy NE, approximately 1/4 of a mile west of its intersection with 1-80 in Scott Twp.). Application Z9466 of Stanley Stutzman, Kalona, requesting rezoning of 1.0 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the SE 1/4 of Section 11; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Cosgrove Road SW, approximately 500 feet north of its intersection with Angle Road SW in Washington Twp.). To: ~0~ CFff (XEl~g Fr~: ~oard of' ~ervisors ;~-8-95 8:57e; ~. 4 of 5 Agenda 2-9-95 Page 3 Application Z94~7 of Eldon Miller, Kalona, signed by Dean Beranek of MMS Consultants Inc., requesting rezoning of 0.34 acres fi'om A1 Rural to R8 Suburban Residential of certain property described as being in the SE 1/4 of the NW 1/4 of Section 28: Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the east side of Chambers Avenue SW, approximately 1/8 of a mile south of its intersection with Angle Road SW in Washington b) Discussion/action re: the following Platting applications: Application 89427 of Jack McLaughlin requesting preliminary and final plat approval of McLaughlin's First Subdivision, a subdivision located in the W 1/2 of the NE 1/4 of Section 27; Township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa ('Iltis is a 2-lot, 13.60 acre, residential subdivision, located on the south side of Amana Road NW, approximately 1/2 mile east of the intersection of Amana Road NW and Derby Avenue NW in Monroe Twp.). Application 89485 of James M. Wolfe requesting preliminary plat approval of Indian Lookout - Part Two, a subdivision located in the 8W 1/4 of the NW 1/4 of Section 3; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa C/his is a Mot, 17.20 acre, residential subdivision with one non-buildable lot, located on the east side of Oak Crest Hill Road 8E, in the southeast quadrant of the intersection of Oak Crest Hill Road 8E and Indian Lookout Road 8E in Liberty Twp.). Application S9486 of Ronald E. Stutzman requesting preliminary and final plat approval of Hill's West, a subdivision located in the SW 1/4 of the NW 1/4 of Section 21; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 5.04 acre, residential subdivision, located in the northeast quadrant of the intersection of Observatory Avenue 8W and Jenn Mill Road 8W in Liberty Twp.). To: [OHA CITY CLERK Agenda 2-9-95 Page 4 Application 89488 of Carl J. Riechers requesting preliminary and final plat approval of Riechers Subdivision, a subdivision located in the NW 1/4 of the NW 1/4 of Section 1; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa ~his is a 1-lot, 2.00 acre, residential subdivision, located on the south side of Clear Creek Road NE, approximately 1/4 of a mile east of the intersection of Clear Creek Road NE and Lisbon Road NE in Cedar Twp.). 7. Business from the County Attorney. a) Report re: other items. 8. Business from the Board of Supervisors. a) Discussion/action re: Grant Agreements between Iowa Department of Natural Resources and Johnson County for Well Abandonment Grant and Well water Testing Grant. b) Action re: letter of support for Mid-Eastern Iowa Community Mental Health Centers for (PATH) Projects for Assistance in Transition from Homelessness. c) Action re: job description and labor grade for Zoning Aide. d) Other 9. Adjourn to informal meeting. a) Inquiries and reports from the public. b) Reports and toques fi'om the members of the Board of Supervisors. Report from the County Attorney. d) Other 10~.. Adjournment. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 10, 1995 Mayor and City Council Marian K. Kerr, City Clerk Tape Review Policy At their work session on January 16, 1995, Council asked that a review 13olicy be established for Council review of audio and video tapes. POLICY Audio and video tapes may be dropped off In the City Clerk'a office for Council review. The City Clerk will distribute a memo to Council, via their weekly packet, Informing them the tape Is available and the final date for review. The tape will not be retained by the Clerk after the final date of review. City of Iowa City MEMORANDUM Date: To: From: Re: February 10, 1995 City Council City Manager Review of Issues - Water and Wastewater Projects The following represents a response to questions, ideas and proposals put forth during the public hearing and other public discussions concerning the proposed water and wastewater projects. We have attempted to consolidate similar questions and issues wherever practical. We have also taken the liberty of utilizing information that was found on the Internet and other general correspondence received. There are also peripheral issues that we believe are important to the publids understanding of the water and wastewater projects. Although not raised during the recent public hearing and/or by way of related correspondence, they are important to public understanding, While project costs, water and sewer rates, alternative ideas, etc. may capture the publids attention by way of the media, there are other factors that we believe are as important, such as a recant response to the issue of cryptosporidium in our water supply and other environmental factors perti~tent to the public health. We have included memoranda concerning these issues since we believe this packet will receive wide distribution and thereby expand the public's knowledge about these issues, At the time of preparation of this memorandum, we had not concluded the preparation of the public forum/hearing that the Council desired. This is a significant coordinating effort in that we will try to conduct an information process which can involve many key individuals, such as npresentatives of consulting engineering firms and others. We believe your intent was to provide for an opportunity for the public to have firsthand discussions with the individuals who have prrepared and recommended the water and wastewater projects. The schedule will be provided to you shortly; however, we have tentatively set Wednesday, Mamh 29 for this forum. 2 The financial analysis/review is not now complete and a follow-up memorandum is being prepared. This will include, as you requested, a review of a pay-as-you.go policy, sales tax, and variations on these general financial themes. If the Council ware to direct that a new construction be undertaken, and assuming DNR/EPA approval, that too would affect financing options. A report memorandum on the infiltration gallery suggestion by Professor Licht is still in preparation and will follow. Inevitably, the professional engineering community will debate and critique proposals of each other and therefore it is expected that professional conflicting opinions will occur. Hopefully those issues can be discussed openly and at a level that will further the pubflc's knowledge concerning these projects and also demonstrate that the consulting engineers, your City staff, and all those involved have reviewed options and arrived at the recommendations and conclusions only upon such a review. Also it is important that the public be aware of the need to pursue capital improvements to the utility system in order to be in compliance with State and Federal laws and fulfill a local responsibility toward environmental management. Review of Issues Water and Wastewater Projects · 0 0 · · · · · e e e Site selection - Water Plant Water Plant at Airport Water Facility Improvements - Value Engineering Silurian Well Pumping Aquifer Storage and Recovery Watershed Management City/University Water System Water Service Tap-on Ordinance Summary of Water Source Investigation Cryptosporidium - Plan of Action Breakpoint Chlorination Chlorine Treatment vs, Biological Treatment Breakpoint Chlorination - Review of Safety Concerns Wastewater Alternatives Considered Negotiate new schedule with DNR Attachments SITE SELECTION -- WATER PLANT /SSUO~ The extent of me Ci~ search forwa~r sources andplant site locaEon was ques#one~ During development of the comprehensive water facilities plan, several sites were considered for locating the water treatment plant. They include the existing site, the Coralville reservoir, several sites along the river between the Coralville Reservoir and Interstate 80, jus~ south of Interstate 80 along the Iowa River, and near Highway 1 north of Interstate 80. These sites were considered only after an exhaustive and lengthy search for groundwater was completed. The search extended in all directions from Iowa City and as far away as the Johnson County line. In determining site selection, several criteria were considered: 1. Easy and relatively safe access for delivery of water plant chemicals. 2. Location of raw water source: River Water - within the pool of an Iowa River dam. Alluvial Aquifer - available deep sands and gravels along the river within the pool of an Iowa River dam. Silurian Aquifer - east of the Iowa River and generally north of Court Street. Jordan Aquifer - not site specific. Minimal river contaminants - raw river water source should be upstream from the mouth of Clear Creek and 1-80 bridge. 4. Adequate land for future expansion of water facilities. 5. Access to public utilities and city utilities. 6. Located outside of the floodplain. Located in close proximity to the city to minimize necessary distribution system improvements. 8. Minimal conflicts with adjacent uses. Of all the sites considered (map follows), only the site the City has purchased satisfies all of the above criteria. The estimated construction cost of a treatment plant prepared by Howard R. Green Company would apply to the sites near Interstate 80 and adjacent to the Iowa River. The majority of raw water will come from the site the City has purchased. While not considered as a site for treatment plant location, several sites as potential water sources were explored south of Iowa City. Following the less than satisfactory results for water resources and significant opposition from farming interests, the south of the city locations were abandoned. The Council also indicated their desire to locate both water resources and water plant locations closer to or within the city limits. ,~,~ -L WATER PLANT AT THE AIRPORT SITE A suggestion has been made to place the proposed new water t~eetment plant at t~e Iowa City Airport site. Currently, the Iowa City Airport Cernmission is developing a 'Master Plan' for this site, The Master Plan will define how this site may be used for their purposes. Until the Master Plan is completed it would be inappropriate to identify this site as a potential site for a water plant. The Plan will be completed in about one year. The Airport Manager has indicated that he does not foresee the availability of the land identified as necessary for a water plant, Regardless of this fact, the airport site has other issues related to location that would make it less attractive than the site the City has acquired: Raw water sources (Iowa River, Silurian aquifer, Jordan aquifer, and Alluvial aquifer) have been identified in and around the proposed water plant site. The investigation for groundwater sources south of Iowa City resulted in much controversy and upset from farming and agricultural interests in the area and quantities were found to be insufficient to supply Iowa City. The Iowa River has an established pool due to the location of the Iowa River and Power Company dam that allows a constant river level that would supply a river intake and recharge the alluvial collector wells proposed; This pool is not available in the area by the Iowa City Airport. The Iowa River by the airport is downstream from the effluent discharge of the Iowa City and Coralville wastewater plant. The area from squth of the Dairy Queen to south of the Iowa City airport consists of landfill materials that could contribute to contaminants via leachate to the Iowa River in this area. It is assumed that the airport site would not have to be acquired through purchase. The Airport Commission could request fair market value for the land. WATER FACILITY IMPROVEMENTS -VALUE ENGINEERING issue: Questions and criticism concerning the proposed use of value engineering were raised In correspondence to the Council. See attachment #f. The City Council entered into an agreement on December 6, 1994, authorizing Stanley Consultants to perform two Value Engineering (VE) Studies on the proposed water supply and treatment facilities. One study will be performed after the design outline phase and the second at about 65% completion of the design phase. The VE Studies are concentrated efforts by a multi-discipline team to review and define the basic functions which are required at the treatment plant and to offer alternate ways to satisfy these functions at a reduced cost. Providing a multi-discipline team of experienced engineers is an important aspect of a VE process. The first study will concentrate on the water treatment process and the layout and function of the various components of the entire water supply system. This review team will have engineers experienced in soils, hydraulics, electrical, structural, and environmental issues as wall as a cost estimator. As more of the detailed design will be completed at the 65% stage, the second study will concentrate on the construction details of the facilities. The second study will be staffed with a team of engineers in the civil, structural, electrical, and mechanical disciplines as well as an architect, and a cost estimator. A multi-discipline review team can examine all aspects of the facility and make proposals in all areas of construction. Stanley Consultants have never conducted a VE study which did not save the owner of a project more money than the cost of the study. Life cycle costs are also evaluated so that long term savings can be quantified. We believe there may have been a basic misunderstanding of the VE revigw process and we feel confident if any concerned individual were to explore with other communities as well as the federal government the concept of VE, the productive nature of this process would be cleady evident. The review by a group of professionals, not directly involved in the design, is very similar to the annual audit of City finances by an independent accounting firm. In the case of VE, it is an intensive effort by professional engineers. Furthermore, if the City were to pursue federal funding, although money availability is unlikely, a VE study is required. SILURIAN WELL PUMPING CAUSING DAMAGE TO STRUCTURES ABOVE issue: The question has been raised regarding the possibility that pumping of the Silurian aquifer would cause damage to a pipeline located on the site for the new water plant. The four Silurian wells the City is proposing to construct for the new water plant will be drilled to a depth of approximately 450 feet and will not cause shifting of ground located 440 feet above them. Concerns stated about this cause and effect relationship are unfounded. The pipeline is well documented and we believe well managed by its owners. It runs through Coralville and Iowa City and construction activity has occurred nearby, and to the best of our knowledge without incident. AQUIFER STORAGE AND RECOVERY (ASR) Whether the City has considered the applicability of ASR technology to the City's water resources. ASR Technology for Water Treatment ASR is the process of producing excess potable water from a water treatment plant and storing large quantities in a groundwater aquifer. Water stored in the aquifer can then be recovered at a later time and added into the water system with minimal or no treatment. ASR technology has been utilized in areas around the U.S., particularly in Florida, the west coast, and the east coast. Potential Advantages for Iowa City The ability to store large quantities of high quality water in this manner could be valuable for Iowa City for a number of reasons including: -Seasonal Storage (for periods of poor water quality in the iowa River) -Emergency storage (in case of a flood, tornado, chemical spill, etc.) -Deferral of expansion of treatment facilities (ASR would handle peak demands) -Disinfection by-product reduction. Technical, Regulatory, and Legal Issues ASR will require several technical, regulatory and legal issues be resolved. Injection of water into underground aquifers is regulated by the EPA through Underground Injection Control (UIC) regulations. Coordination with Region VII of the EPA would be required to complete an ASR project. Additional coordination with IDNR - Water Section and IDNR - Geological Bureau would also be required. Precedence for this coordination has yet to be done in Iowa. Technical issues related to introducing a potable water quality in an aquifer such as the Jordan aquifer and the impacts would have to be addressed. Plugging the aquifer and the potential introduction of trace levels of contaminants such as nitrates, herbicides and pesticides would have to be considered. Water and land rights issues related to ownership of the injected water would have to be resolved. Proposed ASR Projects in Iowa Currently, Des Moines and Keokuk are investigating ASR systems by utilizing the Jordan aquifer. Both Des Moines and Keokuk are also planning to upgrade their water systems with expanded water treatment facilities. Both facilities lime-soften surface water. We will monitor their work. The primary focus of the Comprehensive Facilities Plan is to improve water quality through the acquisition of better sources and better treatment. We believe this is the appropriate first step and ASR may be an appropriate second step. The steps necessary to improve water quality have just recently been taken through the acquisition of the proposed treatment plant site and alluvial sands and gravels. We have contacted the consulting engineering firm of CH2M Hill to determine the costs of an ASR study. We are aware that conflicting opinions exist among professional engineers concerning ASR, notably the potential to contaminate an aquifer, clearly a concern to Iowa City and surrounding water users. We have had discussions with representatives of the engineering firm CH2M Hill, which is knowledgeable in ASR technology. WATERSHED MANAGEMENT Issue: Watershed managemsnt has been a topic of much interest both locally and at the State and Federal level. This issue has been pursued for some ~e and further efforts are forthcoming. There have been repeated references throughout the water and wastewater discussions concerning watershed management. The City has pursued this issue for many years with little success; however, the principle remains sound. There is a need for multi-governmental participation in order to accomplish watershed management; particularly if they are to have direct influence on our water treatment and resource project. Unfortunately, local government singular initiatives have not been successful. Rather than a detailed memorandum concerning this issue, various items of correspondence are in the attachments which demonstrate efforts to pursue some type of watershed management strategy. Additionally, copies of commentary from the Internet concerning this issue are also included. The commentary, reflecting opinions of citizens utilizing the Internet, although conflicting at times, does demonstrate the community interest in this issue. We believe it will require state legislative and regulatory sbpport and the cooperation of the federal government if watershed management is to be successful at the local level. The City continues to pursue filter strip legislation with the state; however, all indicators are that the state in not interested in such legislation. The recent legislative pre-emption of the City's ability to address urban pesticides and the strong lobbying effort on the part of agricultural interests appear to demonstrate there may be a substantial time involved before any such policies can be put into action. The suggestion for greater citizen involvement is welcome; however, the pressure to cause watershed management to occur needs to be directed at the state and federal legislators, as well as the agencies which provide regulatory functions. Most notably, the IDNR recently received approval from the EPA to administer the Federal Safe Drinking Water Act. If we were to combine DNR responsibilities in wastewater treatment and ammonia removal with the responsibilities for water quality, we believe we are. far more likely to come up with a watershed management policy that is workable and acceptable to all interests. Regulations on the land use of the watershed, notably agricultural lands abutting our primary water supply, the Iowa River, seem to be well within the responsibilities of the IDNR. However, comprehensive State-wide regulations of land use will be difficult to come by. If soil erosion and sedimentation can be improved through watershed management techniques and thereby reduce water turbidity, and if the application of agricultural chemicals, etc. can be managed by better farm leases, etc. currently under the responsibility of the state and federal governments, water quality can be improved. The City is limited in our ability and, therefore, a joint City/County watershed policy would likely be necessary. This is a complex issue and in order for any success, a formal declaration by the state government, which I would hope would initiate action on the part of the federal government as the primary landowner along the Iowa River would be helpful. State enabling legislation to grant power to local governments would then make watershed management a more effective tool. Certain local planning discretion, such as the City dealing with urban runoff and the County with rural development, would appear to be available, but again all local governments must agree on the desirability of watershed management. The coupling of water quality and wastewater discharge issues would also likely initiate a far more effective policy. CITY/UNIVERSITY WATER SYSTEM Issue: Has there been any discussion with the University to determine whether a sing/e unified system, or some type of joint water project can be initiated? While discussions continue, there is no clear direction toward an agreement that would provide for a unified water system to serve both the City and the University. The University will need to meet the new requirements for sludge disposal as well as the same treatment responsibilities as the City. They have, however, recently invested in technological upgrades. The sludge disposal for the City will be dealt with as part of the overall capital project cost for a new water treatment plant. The capital cost for the University will be such that they will likely pursue a contract with the City for water sludge handling. The terms of such an agreement or proposal are not currently available and discussions will continue. It does appear the University will look to the City as a likely resource option fnr the handling of their water sludge. Whether this can lead to a single, unified management of water resources is unknown. WATER SERVICE TAP-ON ORDINANCE Issue: As a means of financing, can a tap:on fee ordinance to cover a portion of capital costs bn initiated? Since the time of the initial suggestion of a tap-on ordinance, we have discussed the issue in more detail with the City Attorney's office. There are numerous legal questions that must be resolved before we can proceed with the tap-on ordinance, specifically whether such an ordinance is legal. The City Attorney's office is preparing a.legal opinion. SUMMARY OF WATER SOURCE INVESTIGATION Issue: Provide a summary of all relevant activities concerning the v~urk associated with the comprehensive water facilities projects. The following is a summary of investigations conducted since 1990 regarding the future source of water supply for Iowa City. In July 1990 Howard R. Green Company was retained by Iowa City and instructed to prepare a Comprehensive Water Supply Plan for updating and improving the City's potable water facilities. This plan was to evaluate all sources of raw and treated water including: A) B) C) Surface water at various locations along the Iowa River between the Coralville reservoir and the current intake, utilizing available data furnished by the City. Ground water from: 1 ) Alluvial aquifers 2) Silurian/Devonian aquifer 3) Prairie Du Chien/Jordan sandstone aquifer University of Iowa Water Plant This plan was to address several other aspects of the water utility including the ability of the existing plant to meet current and future drinking water regulations. The major conclusions outlined in the plan which effect the source were as follows: A) Drinking water standards will continue to become more restrictive, thereby making utilization of surface water more difficult in the future. B) The existing water treatment facility cannot be practically expanded and renovated to supply 100% of the projected water demand. C) Nitrate and other contaminant levels in the Iowa River will likely continue to increase in the future unless there is a significant change in agricultural practices, D) It is not economically practical or advisable with respect to water quality to construct a new surface water treatment plant to supply 100% of Iowa City's needs. E) Iowa City should investigate the availability of ground water from alluvial aquifers and a buried valley aquifer south of Iowa City. F) A separate treatment facility will be required for the ground water source, if one is developed. The completed Comprehensive Water Supply Plan was presented to Iowa City in April 1991. Also in April 1991, Iowa City amended the existing contract with Howard R. Green Company to include an evaluation of the two potential ground water supply options as recommended in the Comprehensive Water Supply Plan. The options were an alluvial deposit aquifer located southeast of Iowa City and a suspected buried bedrock valley aquifer located primarily south and southeast of Hills. This evaluation included preparation of a database containing information on all existing wells, geophysical data, and ground water quality data. It also included the preparation of aerial photography showing residences, property boundaries and potential sources of contamination. Based on existing data, a drilling program was developed Water Source Investigation Page 2 to study areas of potential. Geophysical investigative techniques were also used to further define geological deposits. All data collected was used to prepare a geological model which would outline significant geological characteristics of the area and predict available ground water resources. The con.clusions of this investigation were as follows: A) Alluvial aquifer Saturated sand and gravel deposits exist at a depth of 30 to 50 feet. The shallow aquifer is the primary source of supply for residents of the area and is readily subject to contamination from the surface. It was not recommended that this aquifer be used for Iowa City's water supply due to current level of use of the aquifer and the potential for contamination. B) Buried Valley aquifer Geophysical reconnaissance and exploratory drilling were successful in defining the overall configuration and geometry of the buried bedrock valley south of Iowa City. The area consists of alternating sequences of sand and clay, over a confining clay-ridge glacial till, over "channel" deposits of silt and fine sand. The sand deposit in the channel would yield significant amounts of water for non-municipal use. However, this channel does not exhibit the necessary lateral or vertical dimensions nor the required hydro;geologic characteristics necessary for the development of a significant water supply source for Iowa City. In February 1993 the investigation of these two sources of water was discontinued. In March 1993, Iowa City concluded that it must secure its potable water supply from known water sources, namely the Iowa River, the Jordan aquifer, and the Silurian aquifer. On March 30, 1993, Iowa City authorized Howard R. Green Company to: A) Review current and proposed Federal and State Regulatory Standards and identify changes in regulations since preparation of the original comprehensive Water supply management plan. B) Review these standards for: 1) 2) 3) 4) Iowa River water Jordan aquifer water Silurian aquifer water Combination of 1,2, and or 3 above C) Determine the effect of blending these waters with respect to treatment, operation and maintenance, distribution system corrosion control, waste solids generated and their disposal, aesthetic quality, and O&M costs. D) Investigate the feasibility of constructing an intake on the Iowa River north of 1-80 and in the Coralville reservoir pool. Water Source Investigation Page 3 E) Review locations for a new water treatment plant and estimate probable costs. F) Determine the size, depth, location, spacing, and cost of wells constructed in both the Silurian and Jordan aquifer. Prepare a plan utilizing a combination of Iowa river water, supplerear,ted with water from the Jordan and Silurian aquifers. In 1993 during investigations as described above, Green's and City staff concluded that the most probable site for the proposed new plant would be north of 1-80, west of Dubuque Street and east of the Iowa River. It was also concluded that this site should be investigated as a potential alluvial well-field site. The work was expanded to included 5 initial test borings adjacent to the Iowa River between 1-80 and Dubuque Street. The initial borings indicated significant deposits of sand and gravel favorable for development of a shallow water source. Work was further expanded to include construction of a test well, test pumping of the test well, and computer modeling of the results. Based on these favorable results, the investigation of sand and gravel deposits was expanded approximately one mile north of the proposed site and south to City Park. The additional drilling resulted in a second location of a proposed well-field on the peninsula north of the Iowa River between the Iowa River Power Company dam and City Park. It is anticipated that the two well fields together will be capable of producing between 6 and 7 million gallons per day. Drilling north of the plant site, and in Terrill Mill Park and City Park, identified deposits not favorable for development of well fields. The current plan for Iowa City's water source is to utilize the alluvial deposits on the proposed plant site and the peninsula combined with water from the Iowa River withdrawn from an intake constructed approximately 1,000 feet north of 1-80. During times of high nitrates and pesticides, these two primary sources would be supplemented with water from three or four Silurian wells and one Jordan well. These wells would be constructed on the proposed plant site and the peninsula. Development of the Silurian wells would include the construction of an initial test well which would become a production well at a later date. The test well would undergo comprehensive pump testing to obtain information on the impact the City wells would have on existing private wells in the area. The pump testing would be supervised by the U.S. Geological Survey and the Geological Survey Bureau of the DNR. The final pumping scheme for the Silurian would be developed following pumping of the test well and analysis of the data obtained. The current schedule calls for receipt of construction bids on the test well in early 1995 with probable completibn in June 1995. Schedules have also been developed for construction of horizontal collector wells in the alluvial well fields and construction of the Jordan well. CRYPTOSPORID!UM - PLAN OF ACTION The American Water Works Association has created a 12-Point Plan to Protect the Public from Cryptosporidium in Drinking Water. Below is an update of the 12 point program and the status of the Iowa City water system. Optimize water treatment processes to remove particulate matter with turbidity monitoring of individual filters and/or particle counting. Set as a goal to maintain finished water turbidity levels at or below O. 1 nephelometric turbidity units (NTU). Focus on treatment system reliability 100% of the time by using redundancy of chemical feed systems, capacity, etc. The water treatment plant(s) have on-line filter turbidity meters for both clarifier effluents in the new plant (N.P.), on each new plant filter effluent, on the old plant sedimentation basin, and on the finished water. We have completed installation of on-line turbidimeters on the five remaining filters in the O.P. We have recently purchased a portable particle counter and have created a baseline of data of our treatment process train. We have set our filter effluent goals to as low as possible. Thus far we have been able to maintain a level less than 0.2 NTU during normal operation. We are working with our computer control system consultant to fine-tune the turbidity fluctuations that can occur with the backwashing of filters. We have completed rebuilding of one filter in the old plant and it is outperform- ing the others. WE are scheduled to rebuild two N.P. and two O.P. filters in FY95. We have been testing alternative coagulants in our laboratory. We plan to increase the reliability of our chemical feed system with the addition of a dual liquid coagulant system. We have placed a maintenance person on-call 24 hours a day to respond to any mechanical breakdowns in the water treatment plant. If you have set treatment process goals and exceed those goals, then inform the appropriate local community leaders and localpublic health officials in a timely manner. We have contacted Dr. Richard Wenzel, Professor and Director of Clinical Epidemiology and Health Services Research with the University of Iowa Hospitals; Dr. Nelson Moyer, Microbiologist with the University of Iowa Hygienic Laboratory; and Graham Dameron, Director of Johnson County Public Health; to assist as technical advisors. We have contacted and provided Dr. Peter Wallace and Darrell Lamb of Mercy Hospital, and Ms. Annie Tuttle of the Veterans Administration Hospital with information. We have contacted and provided Allan Goldberg, Region 6 DNR with informa- tion. Cryptosporidium - Plan of Action Page 2 We have contacted and provided Bev Clearman and Kris Davis, U of I Hospitals, with information. Both work with cancer and AIDS patients in the area. We have contacted and provided Ken Lloyd, Manager of the U of I Water Plant,- with information. Increase vigilance in detecting disease-causing organisms through Cryptosporidium testing of both source and finished water. We have limited data of actual Cryptosporidium testing (one raw sample and one finished sample and grab samples that were sent to the EPA laboratory in Cincinnati). Cryptosporidium has not been detected in our drinking water. We are working with Dr. Nelson Moyer to assist in the interpretation of the data due to the problems associated with the testing method. Develop a strong relationship with the local health department, the local medical community, and other regulatory agencies to share information, concerns and procedures on water related public health issues. Make this relationship a permanent alliance. We have a strong relationship with the entitles listed above. We will continue to develop more opportunities to allow the above experts to assist us to address this issue with our customers. The public health alliance should evaluate the benefits of forming an early warning system for tracking sales of anti-diarrheal medicines to alert the water supplier, health department and/or primacy agency to excessive cases of gastrointestinal illness, the primary symptom of Cryptosporidium. This has been discussed with Johnson County Health and we will work with the process they have already in existence. We have contacted local pharmacists to see the possibility of an inventory warning system for anti-diahhreal medicines. Discuss with the health department and medical community the need to increase test/rig of stool samples from patients to determine the extent of cryptosporidiosis when excessive gastrointestinal is suspected or occurring. e The U of I Hygienic Laboratory has been contacted via Johnson County Health and they are aware of this issue. Propose with the medical community, public health officials, and groups representing high risk populations, such as the immune deficient, organ transplant, and cancer patients, to develop measures to take in the event of a waterborne health threat to those populations. Ed 8rinton has estimated that the number of individuals in these categories is in the dozens and less than 100, Cryptosporidium - Plan of Action Page 3 11. 12. · Bey Clearman has bean advising her clients since June 1994, We will continue to identify the "high risk" groups through Johnson County Health and U of I Hospital officials, If Cryptosporidium is found in finished water, develop a detailed notification p/an for your local community leaders and public health officials to discuss all testing results. · This is under discussion. Be open about the information on water quality and possible health risks with the public and the media. We have received many inquiries about Cryptosporidium from the public and have been sending out information packets. WE will continue to work with the newspaper and television media to provide accurate, timely information to the public. Inform the public and the media about the numerous processes used to protect the public such as monitoring water sources and optimizing water treatment processes. e We will continue to meet with local service clubs to share information on the existing plant and planning for the new plant. We will be working with I/C Cablevision or the Library to produce video information. Form a citizen's advisory group to consider preferred, local, and long-term options to address the Cryptosporidium issue. · This group has been formed and is evolving. Relate to customers the fact that new information, such as now being able to detect Cryptosporidium in some raw sources and finished water, involved scientific uncertainty and may required new solutions. Inform customers to safe alternatives or additional treatment processes proposed to improve water quality and associated costs. · The information packets help to disseminate this level of understanding. rngr\crypto BREAK POINT CHLORINATION Issue: The use of diffusers and breakpoint chlorina~n at the wastewater plant has ~een proposed as an alternative to the recommended biological/plant connection project. During the initial planning for wastewater facility improvements necessary to meet ammonia removal requirements, the City engineering staff considered breakpoint chlorination in order to minimize initial construction costs. Although breakpoint chlorination is a viable option from a theoretical water chemistry perspective although some debate does exist, the City staff concluded it should not be further considered for the following reasons: Cost. The estimated future cost of chlorine is very speculative. In FY94 the cost of chlorine was $O.1435/pound. FY1995 prices are $0.1 9/pound. Chlorine price increases have averaged 16% over the past four years. Using 16% annual increases, Mr. Thompeon's cost (triple 199~ price) over the twelve-year period considered would be realized by the year 2000 - 18 months after scheduled startup. Using Mr. Thompeon's cost projection (Attachment #4), drought year costs would reach 91,300,000 annually for ammonia removal. These costs assume installation of diffuser pipes at the river discharge. Depending on the cost of chlorine, weather conditions, and river flows, the total life cycle cost of breakpoint chlorination could very well exceed biological treatment. Safety. The safety issue is addressed in more detail later in this report. In relative terms, massive amounts of chlorine will be used for breakpoint chlorination, as much as 150 truck loads a year during drought conditions. The potential for the occurrence of a chlorine leak increases as use increases. Both the City's engineering consultant and the Iowa Department of Natnral Resources have cautioned the City (March 8, 1994 letter; point #3; attachment #2) about the danger associated with the breakpoint chlorination proposal. Chlorine Treatment vs. Biological Treatment. The estimated construction cost for chemical treatment (breakpoint chlorination) is 92,000,000. The estimated construction cost for biological treatment is 910,000,000. For reasons mentioned above, it is difficult to determine life cycle costs which are necessary to compare the real cost of the two options. There is, however, another cost to consider - the environmental cost. The biological treatment process recommended by Stanley Consultants is a naturally occurring biological process enhanced by the proposed improvements to remove ammonia from wastewater. The sludges produced are used as a soil conditioner on land used for agricultural purposes. The chemical process mixes chlorine with ammonia to create a chemical reaction to form nitrogen gas, thereby removing ammonia from the westswater. From an environmental perspective, dumping massive amounts of chemicals into our wastewater is not acceptable when other alternatives are available. We cannot expect farmers, lawn care specialists, and local industries to reduce and avoid using chemicals if the City itself is not also willing to do so and possibly expand. When natural biological processes are available, chemical usage should be minimal. mgr\brkpoint CHLORINE TREATMENT VS BIOLOGICAL TREATMENT The chemical process of breakpoint chlorination requires the direct addition of two chemicals to the treated water, just prior to discharge to the river. Elemental chlorine gas is applied to provide the actual oxidation of ammonia and bacteria. DNR then requires that any remaining chlorine compounds be removed by the addition of another gaseous chemical - sulfur dioxide. Individually, in the gaseous form, both of these chemicals are highly toxic and corrosive. In forms combined together in water, they form mild concentrations of both sulfuric acid and hydrochloric acid. Although the low concentrations are not considered to be directly harmful, our additions would be another kind of "burden" on the water environment. Sulfur dioxide released into the atmosphere from burning low grade coal combines with moisture, and falls to earth as acid rain. The chlorination and dechlorination processes simply short circuit the atmospheric phase and put the same acidic compounds directly into the water. There is also a broadly supported science-based political process taking place in the Northeastern states called "The Great Lakes Initiative", The goa. I of the initiative is to restore environmental balance in the Great Lakes watershed, One of the targeted activities is the banning of chlorine in water treatment processes, Although it may be years before the same movement arrives in this area, it gives an indication of the general view held by environmental authorities toward chlorine use, The proposed biological activated sludge process is designed to operate without the addition of any chemicals. The treatment process relies on the ihcorporation of atmospheric oxygen. It takes advantage of biological byproducts (nitrate) to economize on the electrical energy required to incorporate the oxygen as well. As the process proceeds, biological material is transferred to anaerobic digesters, where further natural degradation occurs. In digestion, a combustible gas, methane, is produced which is utilized in heating plant buildings and tanks. The final product of the treatment process, over 1000 tons per year, is returned to agricultural land as fertilizer and soil conditioner. Recent reports from ISU indicate the use of "biosolids" actually increases protein and oil content of corn. Biological treatment produces a net positive benefit on the local environment, recovers operating costs, and is more self-sufficient and therefore more reliable than chemical treatment. rngr\chlorine BREAK POINT CHLORINATION - REVIEW OF SAFETY CONCERNS The exact amount of chlorine we would use to oxidize ammonia on a full scale is very hard to predict. This is due to the fact that any "projection" must be based on a number of "variable averages" versus the "worst case" or maximum that could be needed. The variables include treatment plant flows, wastewater ammonia concentrations, weather conditions such as rain and temperature, and Iowa River flows as affected by local rainfall, Iowa River basin rainfall, and Army Corps management policies. However, using the latest DNR limits, average plant flows of 5 mgd for the North plant, 10 mgd for the South, H.R. Green's projection of average and minimum river flows, and Green's average ammonia concentration, we reach the following conclusions: In an average year, between the two plants, we would expect to use around 883 tons or an annual average of 2.4 T/day. This would be needed to oxidize ammonia down to the amount authorized in the "waste load allocation" for a shore discharge at both plants. With the assumption that a diffuser pipe would reduce required removals by half, we would expect to use 441 T/year, an annual average of 1.2 T/day. However, averages can be especially deceiving in this case. For example, in an average summer, with the plant working well, we may only need to apply .5 T/day, but during a very dry period in the river with the plant doing the same job, we would need to apply 1.7 T/day. Even more dramatic is the spring/fall period, designated by DNR to be eight months out of the year, and the winter, another two months. On the average cold fall day, we would need to apply 1.3 T/day. However, in a dry river period, as when the Army Corps is storing water in the fall, we could be applying up to 4.3 T/day. (The winter maximum would be 5.6 T/day.} Furthermore, to allow for wastewater flow peaking, we would have to be prepared to feed a r,~'a of up to 8 T/day. The best and worst case scenarios come at the two extremes of weather patterns. In a drought year, we could expect to apply up to a total of 1500 tons of chlorine, using diffusers at both plants, and 3000 tons without diffusers. In a very wet year, such as 1993, very little chlorine would be needed, possibly for many months. (It should be noted, though, even in 1993 very low flows were achieved from the Reservoir by October and through the winter, which would have required high levels of chlorination.) As for the safety issue, the more chlorine that is handled, the higher the risk would be. For example, the Wastewater Division currently accepts about six deliveries per year of chlorine and sulfur dioxide ton cylinders. If full scale breakpoint were used (with diffusers) we would anticipate receiving up to 50 deliveries, with around 10 cylinders (10 tons) per load in an average year, and up to 150 shipments as a worst case. Potential dangers exist from three areas: transportation accidents, cylinder and connection failures, and application system failures. The application system at the treatment plant is probably the most secure, having numerous alarms and checks. Automatic systen) failure can result in overfeed to the stream, with possible fish kills. The cylinder connections result in the most frequent chlorine leak events. Often these are minor, but do require highly trained and conscientious handling by properly equipped plant employees. This area does present the greatest danger to the plant staff, since the exposure to potential danger grows with the number of connections to be made. (The Iowa City water plant required Hazmat assistance in 1992, for a chlorine connection problem.) Transportation accidents pose the greatest risk to the public at large. Pressurized liquid chlorine expands 450 times as a gas. Accounts of chlorine cylinder leaks have described green clouds half a mile long drifting across the community as the wind blows. Major evacuations have occurred. One such event occurred in the City of Des Moines in 1992. There a ton cylinder broke loose from the bed of a delivery truck as it turned a corner. The cylinder ruptured upon impact. Fortunately this occurred near the treatment plant, an industrial area, as opposed to a residential neighborhood. No serious injuries occurred. m~ WASTEWATER ALTERNATIVES CONSIDERED Issue: An overview of the wastewater planning process and the a/tematlves considered, leading up to the proposed wastewatf~r plant connect/on/use of biological processes recommendations now being designed. In the spring of 1990, neither was all the concrete dry at the new plant nor the ink on the new permit, when the issue of further treatment (ammonia removal) was raised by the DNR. At that time we began to think about how to eventually satisfy these new requirements. Wastewater facility projects, by nature, involve two distinct types of infrastructure - the collection system (sewer pipe) and the treatment systems. These have often developed independently of each other in Iowa City. Recent projects have required major improvements in both. Decisions on the proposed Wastewater Facilities project were made after considering many approaches and alternatives. The following is a review of the alternatives cdnsidered. Pipeline Work The proposed project includes a large interceptor sewer and several sections of relief sewers, The sewer collection system has been evolving in a steady direction since the late 1970's, At that time, Veenstra & Kimm Engineers performed a city wide sewer system evaluation, In the 1980's, Metcalf & Eddy independently reviewed and expanded on the earlier work, Metcalf and Eddy utilized these long range sewer system plans to determine the size and location for new lines and also the new treatment facilities completed in 1990, HR Green was used in 1993 to review basic collection system potential and in 1994, Stanley Consultants has considered the existing facilities and the existing outline of needs, to produce plans that will serve as a major piece in the City's future collection system. Recent Collection System Construction Work: 1989 SE Interceptor - to South Plant ~ 9,000,000 1989 Benton Street Interceptor ~ 1,000,000 1990 NWlnterceptor ~ 700,000 1990-94 Sewer Trunks & Repairs ~ 1,500,000 1996 Proposed So. River Corridor 925,000,000 2010 Future SW Interceptor t~ 7,000,000 Treatment Plant Work: Treatment Plant facilities were first constructed in Iowa City in 1935. These facilities were designed to treat organic waste with a biological process. The 1935 plant has been upgraded in 1965, 1971, and 1990, to reach its present capacity of 9.4 mgd. In 1990, a new South Plant was also completed with 5.0 mgd capacity. Wastewater Alternatives Page 2 The focus of the proposed project is to comply with ammonia removal requirements. Several treatment process possibilities have been evaluated. The evaluations have been done over the past 3 years or so with various cost estimating procedures. The final recommendation has resulted from a progressive process of elimination. The following list describes the various alternatives considered. A. Many Activated sludge/Trickling filter biological treatment process configura- tions were evaluated, in combinations at the North and South plants. o North plant work would require major renovation of existing structures e new North plant construction would be more costly on the cramped site · the North Plant is susceptible to flooding · the South Plant site has been designed with open space for expansion · some South Plant piping and valving for expansion is in place · the South Plant is isolated from densely developed areas B. Utilize breakpoint chlorination to chemically oxidize ammonia ·requires low capital investment · requires high operating and maintenance cost · high risk potential for community C. Wetlands Treatment of Ammonia ·requires large land acquisition · high construction cost · national expert projected incomplete treatment in winter months D. Tree Farming for Nitrogen uptake · The South Plant site was evaluated and it was determined that the lay of the land and high groundwater table would preclude this process NEGOTIATE NEW AND FLEXIBLE SCHEDULE WITH DNR /ssue: How can the City seek some relief from current t~ne schedules as they pertain to construction of new wastewaterfacilities? Does the same t~e schedule apply to the construction of a new water treatment p/ant? One of the items requested by Council for review is whether we might be able to negotiate a new and more flexible schedule with the DNR concerning our water and wastewater improvements. The direction also indicated that we would negotiate with the assumption we would not seek relief from the standards. There are two very distinct issues, that being the construction of the water treatment plant and new water source as well as the construction of the wastewater improvements to satisfy a reduction in ammonia (ammonia standards). At this time the state has the authority for administration of the Federal Safe Drinking Water Act. The City is not now under orders for the construction of a new water treatment plant; however, the City must meet new water quality standards. The proposed water resource and treatment project has been driven primarily by the age, outdated technology, vulnerability, and other general issues associated with the Madison Street plant and its ability to produce water to satisfy federal regulations. If we are to proceed with the water project, at this point it appears to be within your full discretion to determine the schedule by which you would choose to proceed; however, water quality standards must be assured. Please keep in mind that the issues of water quality, plant vulnerability and outdated technology still exist, although the City does not now need to negotiate with the DNR on this issue. The current law and our ability to satisfy those regulations are problematic. With respect to the construction of the wastewater improvements, we currently have agreed upon a schedule with IDNR. If we are to pursue any relief from the DNR wastewater standards, I believe the City Council must direct my office to do so. The DNR expects us to comply with the schedule submitted last year. If we are to receive additional time, which I am assuming a negotiation would provide, we must keep in mind that the DNR will look upon us as being non-compliant until such time that we have completed our construction and therefore the environmental regulations they are obligated to administer will be violated. Whether you consider this to be a lessening of standards will be subject to your interpretation of postponement of construction, assuming we are able to secure a postponement. It was also suggested that we approach our congressional delegation with a request for relief from certain requirements/regulations. I assume this means we are to use our congressional delegation to negotiate an "easier" compliance schedule. If that is to be the case, we will need specific Council direction as to what are the acceptable limitations on such negotiations and thereby what we can point to as our negotiation goal. Our Congressional delegation can be helpful if they know what our specific intentions/interests are to be. We must also keep in mind that administrative responsibility for both water and wastewater rest with the State, as delegated to them by the Federal government, and congressional directives are to Federal agencies, not State. At the time of preparation of this memorandum, the Unfunded Mandate Reform Act is working its way through Congress. The current legislation does not relieve local and state governments of current mandates such as the Clear Water Act. Attachments City Council Members Iowa City, IA 52240 Dear Members of the City Council, Phillip LThompson 428 1/2 E. Jefferson Iowa Cil~: IA 52240 (319) 339.7224 After watching the extended debate on raising water and sewer rates I am a bit befuddled. w can .~e rat~ bo d~t~'min~d if the costs am .uncertain ? Vin~ Nearv and I tried to you w~r~ mon~ ..~uld b~ saved, but your discussions ai~rward indicated that you not understand or dd not want to understand. ff you watch a reulav of th~_t~,~ notice that Dave ~ said that my plan in particular ~:s "certainly a~al~a'~e"¥" I have. included. th~ plan and cost ..e~imates with this letter. I think you are all intelligent en. ou~.. to unaersl~.d my expiation. Sometimes p~ople create sti~mm~ for themser~ .wn.en.i~t_~rn_es to ~e..nce, .~d they ~s.miss needing to~ndersland b~cause "it's -- '-- ~nmcai.. it seems mat w~tu the d~s~ons you face, you need to try as hard as you can ~Al~..,.I find it ludicrous that you choose to pay Stanley Consultants $56,..0~. to r~view the if yol~u l_?___mo~ ,,t~an I m.onth to ~ a plan:_Th, _at would ~ve you thousand~ Hg. ht .there. w?~ ~.uy sn~. you were? put. t~at.$~0,000 to.war~' the .,~1..~ of an obj~cuve staff. environmental engineer who ~ trained mthe, s~ matters m addition to thos~ of other envL,'onm~ntal concern such ~ your "in-house" landfill project. I fe~l my efforts are in v~n and that you balieve what you want to believe. Plea, read .m.y brief plan for saving $?.11 million. A~k your staff about it. I have outlined disa~a~ea and given answers. My civic duty is now complete. Feel free to contact me with questions. Again, remove your stigmas and fry to understand, Since~ly, TERRY ~' BR~N~'TAD, March 8, 1994 Mr. Charles Schmadeke Director of Public Works City of Iowa City 410 Hast Washington Iowa City, Iowa 52240 - 1826 Ro: NPDES Permit Numbers 5225001 & $22~002 Dear Mr. Schmadeke: DEPARTMENT. C F, NATURAL. RESOURCES LARRY J, WIL.SON, OIRg~l'~l In r~ponso to your luly 26, 1993 letter, we are accepting the City's notification that it will forego the moratorium provisions of Section 455B.173 (3) of the Code of Iowa and ac. cept m NED. ES permit issued by IDNR. " '--'.'. - . W'e also wish to comment on your requ~t for us to define and clarify th~ City's'teservations regarding its ability to comply with final ammonia nitrogen lhnita by aid-1998. Our re, pome to each item raised m your letter ts as follows: - ' ......... ,° ' ' ' · ' :'1' :~°',l .."~' ...... :~ ' 1. Both dLscharge'permils should conch monthly flow variable discharge' limitations. Site p .n ..,iinb City"' ;" · ' s c riv ow data v e for Iowa . .' ...... . · . . · ....... . ...... .,.~.~, .,. 14r~dl't: :;: · . The Department, m l~ implementation of the new water quality standards for ammonia nitrogen found in Chapter 61 of the Iowa Administrative Code (IAC) that became effective May 2:t, 1990, established four seasons for setting anunonia nitrogen limits. These are: winter (lanuary - February), spring (March -lune), summer (Iuly - August), and fall (September - December). These seasons are based on variatiora in pH and temperature ~hat have been recorded for each of the four seasons in Iowa rivera and streams. According to rule $67-41.2($), numerical criteria specified in the water quality standards shall be met when the flow of the receiving stream equals or exceeds the seven-day, ten-year low sireart flow. The seven.day, tea-year low s~eam flow as defined in role 567-60.2, means the lowest average stream flow which would statistically occur for seven consecutive days once every ten years. The department established the use of the annual seven-day, ten year low sireart flow informatio~{ provided by the US Geological Survey as the basis for setting water quality effluent limits for anunonia nitrogen an~l other pollutants when the new water quality standards became effective May 23, 1990. The use of some other seven-day, ten-year low stream flow such a monthly sevend flay, ten-year low stream flow can not be done without formal rule making pursuant to Section ·: - - 17A.3(2) of the Code of Iowa. WALLACE STATE OFFICE 8UILOINO I OES MOINES, IOWA 503 tg 1 515.281.51451 TOO 515-242.59671 FAX 515-281.8895 Both permits should contain site specific limitations for individual monthly ammonia and metals limits. Specific water quality data is available for the Iowa River at Iowa at Iowa City. Aa per rule 567-61.2(5)c., the City may request that site specific criteria be used in lieu of the specific numerical criteria listed in Tables I and 3 of Chapter 61 of the iowa Administrative Coda or potential uses ot the surface water. Also, es per rule $67--61.2(~)d,, the City may subrag to ."" .the deparm~en~.technically valid in-stream da, ta which provides additional information to be used m the calculations of the wasteload allocation and effluent Iimitatiom..Questions about these approaches and the preparation of a scope of work should be directed to Mr, Ralph Turkic of our ~'" Water Resources Section at $15/281-7025, prior to the initiation of any mixing zone studies or -.. site specifia work. A word of confide: moro stringent permit limits coulci also he the result from site specific work. 3. IDI~IR mast permit breakpoint chlorination for ammonia reduction. Breakpolnt chlorination can be a v'able option that may be proposed by the City for ammonia reduction. This may be the simplest nitrogen removal process, yet it has some disadvantages. in practice, approximately 10 mg/L of chlorine is required for every, I mg/L ammonia nitrogen, requiring the storage and use of considerable quant/ties of chlorine gas, a potentially hazardous gas, at the tresunent plants. In addition, the acidity produced by the reaction may need to be neutralized by the addition of caustic soda or lime which add greatly to the dissolved solids in the wastewater. Since breakpoint chlorination may be used through out the year for armnonia reduction, the ~ity may also have to comply with stringent total residual chlorine limits requiring dechlorination of its effluent throughout the year. Sulphur dioxide or some other anti-oxidant may be needed for dechlorination which will require the storage and use of potentially hazardous gas or chemicals at the treeanent plants. Therefore, the City should consider these aspects including any safety concerns that may be involved with the handling and storage of potentially hazardous chemicals used in the breakpoint chlorinatioa process at wastewater tream~ent plants located in a heavily populated areas before it decides to choose this process for ammonia reduction. Monitoring requirement details should be reviewed and streamlined with the Superintendent of the Wastewater Division. The monitoring frequencies ('or conventional pollutants specified in the NPDES permits are based on a variance request granted April 21, 1987, The monitoring frequencies for metals and other toxic pollutants with permit limits are based on a variance request granted April 16, 1990. All other monitoring frequencies ate based on the minimum requirements found in Chapter 63 of the Iowa Administrative Code. Since the City has agreed to forego the moratorium provisions of Section 4558.173 (3) of the Code of Iowa ~d accept an NPDES permit issued by [DNR; we are requesting the City to submit a plan of action containing a compliance schedule for achieving compliance with the final anunonia nitrogen limits. We have included a Guidance on Preparing a Plan or Action, dated January, 1984, that should be used :-: by the City to prepare a Plan of Action. The city may provide the financial information requested n the/'~*. ~:?. financial copa. bility we. rk.sheet lis!ed in.section III, which may be used to jastt~ an extended compliance sc edu ,. nanct ,n orm t,on w,, be ayala,ted by the dep e.t ,ing the c, ter sted the"i, *-3 ' ':-' ~-': attached appendix 5. The Plan of Action is to include an implementation schedule for achieving compliance with final ammonia '::~. nitrogen limits, as discussed in section IV. The schedule is to include specific dates for completing events such as submittal of a preliminary engineering report, submittal of plans and sp~lficatinas, letting starting ~onstruedon, complcuon of constructton and compliance with final limits; Additfonal events such as doing an effluent study to determine the ~eacment works ability to m~et~fmal'aftluent limits for '~ anunonia nitrogen; doing a mixing zone study; determining site specifio effluent limit/; or installation a diffuser can 5a scheduled. This schedule once approved by the depal~ment would he incorporated into the ¢lty's permit, Interim limits would be incorporated into the NPD~ pe._rggt,*/~:.~.'_ We request that the plan of action be submitted 5y ~une 1, 1994..: ..~o~:.. Should you have questions or wish to meet with us regarding this proposal/please call me at $15/28to ' 8869. ~erely, ~ . .. ...~ McAllister, Chtef Water Quality Bureau DM:cwf ¢C: Field Office 6 Ralph Sununets, US Environmental Protection Agency, Region VII, 726 Minnesota Ave. Kansas City, K.$ 66101 Attachment #3 Items Relating to Watershed Issues February CITY OF I0 WA CITY Peter B. King, Exe=utlve Diretot Iowa League of Municlpalltle~ 100 Court Avenue. Suite 209 Des Moines. IA 50309 D~r P~t~: The Iow~ CRy City ~uncll uq, s~t~Ide sup~ for ~lntr~u~lon M filer s~lp I~lsl,tlon In ~e Io~ L~lslatur,. The ~un~l f~ls t~t Impl~n~tlon of e. wat~ quality... T~Q re~ shall Include ~e dl~ssl~' Why Is Iowa City enc~ur~jlng relnt~ductl~n ~ ~ suffm ~ ~ m ~all- ~1, --pi-.P---' ' ........... P--~ The U.S. ~I~1 P~t~l~ R~d~ ~xl~m ~lnent Levels iRKS) ~ h~l~. ~cldo and fKIIl~v ~nds In drinking wat~. ~ of ~e Cl~n W~t~ A~ munld~lltl~ ~111 h ~x~ to ~t ~ drinkIn9 wat~ ~n~r~. /nts Will prove ye~ ~ ~slve burden f~ ~unltl~ ~ unde~ke. ~u~ cubit munldpal w~ ~nt syat~s ~re ~t d~19n~ to r~ve ~n~lnan~ su~ ~ ~lcld~. Pater B. I(ing February 14, 1990 · P~ja 2 Sllt~tlon ,his bfin Idsntlfl~l by the Iowa Department of Natursl Rssourcss as a ~Jor non ~lnt source ~11u~nt In Iowa stra~s. The Iowl City City Council sup~ the ull of filter strips to d~ra~se the a~unt ~ ~11 ~oslon anterln~ wate~ays In ~e fi~t pl~e. Wa are aware ~f the unresolved Issues under debate, Includln9 the appropriate ~lw filt~ ~lp ~ whl~ ~ ~mv~ ~v~ In Vl~lnl~ ~ld b~ ~ ~ a gul~ f~ I~. It Is I~t ~ ~ke ~t~ ~ ~ push f~ s~g, falr I~lsl~l~ ~ ~le~ w~ quall~y ~h ~u~ ~ ~-~lnt ~ ~ ~llutl~, It lea ~1~1 t[~ ~ v~ su~ f~ ~rl~ltu~l ~. al~ waterways. Sincerely. n McDonald Iowa City, Iowa Iol~a City Area L~gleletore City Council City Mcn~jer Riverfront Co~fnlsslon Director of Public Works bJlpc~ January 2, 1992 The Honorable Thomas Jochum 2525 Windsor Dubuque, IA 52201 CITY OF I0 I,Y/l CITY Dear Mr. Jochum: As I understand the charge to your Committee, that is to review state budgeting practices and policies, I wanted to take a moment to offer some commentary to you about the issue of state mandates. Of particular interest to me s the proposal by Representative R allows local governments to no. i"-'; ........... oger Halvorson that th ~ .ouLu~ .~w ~[a[e manDates unless fun ' ' e mandate. drag ~s provided for Over the last few years, there has been a significant change in both state and federal legislative policy, many of which have had a significant impact on I number of mandates have increase,~ o..~,-.~,,.:A,, ........ ocal government. The ,, ,,,,uo~o,ud.y wnlle i'unolng available to local governments has decreased. In order to fulfill mandates the cost to local taxpayers has been increasing, in my judgment, at a dramatic rate. These mandates have a significant effect upon my community. I believe the general direction of environmental mandates in particular, can be summed up through the actions of the U.S. EPA Administrator, Mr. William Riley, who has set the enforcement tone for the federal government by stating that "aggressive enforcement" will be the stance of his agency. While the need to address the issues of the environment and to have reasonable rules and regulations are certainly important, aggressive enforcement without thought to who "pays the bill" can have far reaching implications. Although our world today is very different than the world experienced by our grandparents, we are now subjected to a variety of risks and perceived risks. The risks demanding our attention include many things, such as hazardous materials, hazardous waste, radon, asbestos, pesticides, etc. With exposure to these substances being documented, legislators are demanding answers to questions about the impact of this ot that exposure. State and federal governments have chosen to pass legislation designed to minimize and eliminate these exposures. For this they are to be commended. However, this has resulted in large scale increases in expenditures by local governments and thereby issues of local importance to citizens and the financing often made available for such local issues are now being diverted to fulfill the agenda of a higher governmental authority. As Congress, and to a lesser extent the state legislature, attempts to remedy ills through legislation, it is this very legislation and/or regulations that require local governments to pay the majority of the costs. 8y mandating, pre-empting and placing conditions on the spending of a local government's money, I believe the state government has effectively reduced local government to a mere agent of the state. The Honorable Thomas Jochu.m. January 2, 1992 Page 2 In a recant article in the Advisory Council on Intergovernmental Relabon publication, Mayor Robert Isaac of Colorado Springs indicated that a legitimate questran is where does the federal government get its power; it appears that it just takes ~t and thereby the intergovernmental arrangement of federal, state and local governments is being dramatically altered. As Congress declares everything to be of a national interest and then passes these issues along to the states, who in turn pass them along to local governments, the money to be raised for these mandates becomes a s~gnificant local burden. Local governments, however, appear to have little choice, as well articulated by the EPA administrator. As a City we must proceed to fulfill these mandates under the threat of criminal and civil sanctions. I seriously question the balance of power being created and thereby encourage your committee to review the mandates and develop a means by which funding can be provided to a local government. At the very least, review how local governments are financed, and thereby determine what other means can be made available to these local governments. Simply telling us what must be done and obligating the local government to pay the bill: I believe, does an injustice to a well- balanced system of governance. As an example, w~ were informed by the State that we would need t~[ sta'n~3 "~w~ge,t~e t~n~_~it~- s Pea ' ' ' ,~ '~3 :~- ~.~L,~t~. sekeep nmnd w;'i ' -~'%" · ....... ~,~ o~.~ u~r~ rose ~ramatlcafiy. Such a msndste se~s as a tax imposition on local residents, without them having a say in the process. Today, as you know, the federal government has for all practical purposes relinquished financial responsibility for assisting state and local governments in [~lfilling these ~olici~s Our estimate is that ....... · ..... ' .... .. · -oils staff about the co~t effective~ rrovid~d ~ith ~n interesting exam ple~ Tb.~.Ci~~i~.~.~hich.secures itsdrinkin -.wate~ form--or- its ~eated- effluent-into ~the-qowa-~ive~' ~...~w~ver,dra ns~n a~e~' of ~.. approximately 2.~ mill[gn-acresc 'l~n.?~[~? fa[.~r~ t~ a~ply anhydrous ammonia the rat~ bf 100 P~und~'p~r ~re n "if' Were farmed,~' this w~ld~p~ica~ion,of. 105,000,000 pounds of.ammonia.' And yet ~he state wo~ d ha~e;t~e~9.~s~e~a~roximately,$20 million.to clean up its 300,000-po~'~"~d~fi~ It ' c~J~'~Ppears that the f~:~P~e~tio~j~ {acgreate~.and far more'potentJallydamag~g to~ the enwronment; Iowa City is also in a somewhat unique position in that we are blessed with a prosperous community. However, the effects of the State mandates and the lack of legislative or regulatory relief, I believe, can have a damaging influence on my community and its financial future. While I am sensitive to the pressures upon you from the Federal Government, only the State can provide legislative or tax policy relief for local governments. The process is filled with conflicts and a sense of helplessness can often prevail, however my concern is that my community may not be a better place after all is said and done, As you know the State has also sued the City over the sewer rates which were increased to fulfill the State court ordered mandates. This simply adds to our frustration. The Honorable Thomas Jochum January 2. 1992 Page 3 Thank you for allowing me the time to comment, If you require any additional information, please let me know. Sincerely, Steph J. Atk~ City Manager CC: City Council The Honorable Jean Lloyd-Jones The Honorable Minnette Doderer The Honorable Mary Neuhauser Same letter sent to: The Honorable Bill 8ernau The Honorable Roger Halvorson The Honorable Tom Nillet The Honorable Charles Poncy The Honorable Leonard Boswell The Honorable Joe Welsh The Honorable Richard Varn The Honorable Jim Lind The Honorable Derby1McLa~en Thomas 2S25 Windsor Dubuque, IA 52001 Leonard Boswell RRI, Box 130 Davis City~ IA 50065 Bill Bernau S33 Third Street Place Nevada, IA 50201 Joe Welsh 10626 Lake Eleanor Road Dubuque, IA 52001 Roger 14elyorson PO Box 627 Monona, IA S2159 Richard ¥atm RR 2 ~ BOX 229H Solon, IA $2555 Tom Miller 1501 SusanAvenue Cherokee, IA 51012 Jim Lind 230 East Ridgeway Avenue Waterloo, IA S0702 Charles Poncy 653 North Court Street Otturawa, IA 52501 Oerr¥1 l~cLaren RR I, Box 220 Farragut, IA 5165g .I City of iowa City MEMORANDUM Date: Alxi112, 1993 To: City Co~ncil From: City Manager fie: Watetahed/Stonnweter Management As you may recall from eartier cormepondenca and lha general Infun-natf0~ we all read In va~tom mura~l ~bllcatJona0 ato~mwater management will officially become an t~ue In about two ¥~ara. aa the federal government beglna enforcement of Ita rules. CubeAt ragu/etlon4 have been suN3ended. as a temporary mpriav~ for communities of 100.000 o~ le~. given the clear tndlcatlona on the part of the federal EPA. they have dmply poet~d the Inavftal~a. I have ~ staff to condnue their Involvement In thle la~ue In order to do o<~ ~ to p~lplm o~' commaunity fa' the many changes likely to occor ~ new ~temlwater managemerit ruZe~ and the likely cest~. It Is ou~ co{lectlve Judgment that the ]esues of ~tocmwatar manalieman~ ~';e ¢11reedy relevant to the ra=antly adopted growfit policy. Particularly the ldent~lieation of bounded, which will likely be o~' corporate Ilm~. The boundaries under the P~'oJected growth policy am c~ by th~ water,had delineation. Using such a measure to deternine our comn&mity'a coq~xate boundaries also appears to at well with ptan~ fo~ starewater management. Also it Imp~laa some typ~ of regions; c~)ntml and regulation. Wa am now Involved In the IXepamdon of a propoesl to provida for top~rephlo mapping of ~ ~ ~ ~ ~ ~t Inf~aU~, oveda~ng ~ e~ ~water ay~am ~to ~ a ~p. ~ tommee map a~ ~e ~ of a watered b~w will ~lmp~ to ~ a~ to ~an f~ ~wator mangomerit. Oud~ ~ ~aff dls~o~. ~ ~ma a~dent ~m am ~ I~a w~ch are dba~y linked te ~ ~annlng of ~r ~o~w~r mangemint ~. ~N I~udo ~ sy~em by wh(~ we will Ueat o= ~o~wa~r. ~ ~810ted p~lutant rem~el and q~l~ of ~ ~watar. ~ poten~al ~lizaaon of we~a~s for not ~y ~water ~ al~ ~wor e~nt. ~a ~nafi~ of recma~oesl me and/~ p~e~aon of ~ '1 -2. wotlanda, involvement of other polit~cal ]urf~cllctlon,q, and finairy, the means by which we would finance such a policy. It ~ our desire, we plan for thio l~ue to undertake 'o~e affo~" In ou~ plen~lng and thereby incorporate all or as many a; poaalhle of the above la~uae Into the p~Icy ~armlng and ul~mata recommendations to you. We am now actively tnvelvod le the data gsthodng and you will Caa propcaala for mapping and anaiys~ of ou~ axi~ng ~tom~wat;r ~ystem in the near future. We do need to place alan out neighboring ]ufl~dl~of~ a~ to their ro~eln providing fo~ our stormwater management and the federal regulstloca. Obviou~y, the runoff from the county Into'ou~ community la an expenao being home by the Iowa City taxpayer and, therefore, the county'$ oouporat~m will be nace,__.~y In the arose lmmaolstely beyond our corporate lim~. AdditJonally, we will dl~ouca with the citle~ of Corallie and University Helgh~ to determine whether they sho~d, In fact, be a part of ~ I~annlng procase or do they plan to proceed Independently. $to~mwatef sh~dd not be merely an Iowa City Issue, and therefore, Intergovernmental will likely coeur. The p~Jq~se of ~ mem~ndum I$ simply ta advise you of the general fs,que~ and dlracU~ that we are procaedlng. Duffng otw oa~al imp~ovamant pro]act review, it la likely that ~to~mwater management and the expense for tim mapping and synton avaluatto~ will be ~rod. I wanted to Ilart you to thio fact aa well a~ kHping In mind the Invo{vam~t of oU~er ]ud..~lotlona and u~ttmatsiy the financial plaPa that will have to be undertaken. Currant i~i~o law [~ i'atJ~r i'a.~tltct~ve with railinG! to he~/we can I~Y fo~ ouch Improvemonte and it I~ mo~a difficult due to the stata'a propen'¥ tax freeze and other limiting financial factcm. Clx~k 8c~madeka Ka~ln Rankiln Tanv Tmebloud Rick Fosse Date: To: From: City of Iowa City MEMORANDUM City Manager ~ Rs: Iowa River - Adjoining Property Owners When we discussed the other evening the possibility of contacting various agencies as well as determining in general terms how ws might best pursue improving the City's water supply by way of limiting agricultural chemicals, early ressarah demonstrated an interesting cimumstance, We have pml~ared a map showing the upper Iowa River floodplain, that is the point from the northern city limits through Johnson County to the western Johnson County limits. This map shows property owners along the river. Overwhelmingly, in the 95+% range, the land adjoining the Iowa River is owned by the U.S. Government and/or the Slate of Iowa. These lands are apparently part of the Coralville Reservoir Dam management policies as well as the Stats of Iowa and its recreational programs. From this map I believe we can safely determine that if we were to pursue filter strip legislation, regulation of agricultural chemicals that find their way into the dver, or any other means to minimize the inflow of those chemicals detrimental to our water treatment process, we would need to contact the state and/or federal governments. it appears any successful policy would require the cooperation ot the federal government. It would be my intent to do so and request an information packet be prepared showing me their land use policies, procedures concerning the land acquisition, and any farming requirements they impose in, what I would assume are their agricultural leases. It would seem if the federal government were to regulate the shoreline/filter strip and/or cther means of regulating agricultural chemical applications, they could have some influence on the quality of our water supply. It is somewhat of a notable irony that the federal govemmant has water treatment responsibililies for municipal utilities clearly articulated in the Safe Drinking Water Act and yet a part of the treatment responsibility the City must fulfill may be caused by the farming operations on their property. I do not want to appear to be making too big a leap at assumptions but once you review the map you can see the land adjoining the river is held by the U.S. Government and, thereby as landowner, they would assume responsibility, in my judgment, for the use of that land. There may be other explanations but it is my intent to pursue this with appropriate federal agencies. It is unlikely we will receive a.ny immediate satisfaction, but it appears to be worth follow-up. February 25, 1994 CITY OF I0 WA CITY Colonel Albert Kraus Department of the Army Rock Island District - Corps of Engineers Clock Tower Building P.O. Box 2004 Rock Island, IL 61204-2004 Dear Colonel Kraus: I wanted to take a moment and thank you and your staff for participating in the recent discussion forum with the Iowa City area governments. Needless to say, everyone appears to have learned something. I would now like to take this opportunily to raise a new issue with you. For some time the City of Iowa City has pursued the possibility of state legislation providing for filter strips along the Iowa River Corridor. This was proposed in order to provide some protection to the City's drinking water supply, the Iowa River. We have been frustrated in our attempts to secure the state legislation as agricultural interests have been successful in blocking such an initiative at regulation of agricultural chemicals. The basics of such a filter strip proposal would be to provide for a stdp of land along the river shoreline inward to serve as a buffer and thereby hopefully diminish the impact of runoff from these chemicals. Additionally, thought has been given to providing for tree planting and other vegetation which often serve as a cleansing element for these chemicals. In doing additional research, the federal government, and thereby I assume the Corps of Engineers, owns the substantial amount of property north of Iowa City along the iowa River. We reviewed maps from the northern boundary of Iowa City to the western boundary of Johnson County. I would appreciate receiving information that would assist in our further pursuit of this filter stdp concept. I assume these lands held by the federal government are leased for agricultural purposes or other an'angements which permit the planting of crops. If we could arrive at some type of filter strip control or any other means to reduce agricultural chemicals, it would seem we could substantially improve the water treatment obligations of the City as a provider of a municipal water supply. As you know, pedodicelly we must report to our community increased levels of nitrates which we believe to be a direct result of farm chemicals. While there is certainly some room for debate, the evidence appears to strongly support our contention. With the new federal Safe Ddnking Water Standards, and our obligation to remove any adverse chemicals, we will look Colonel Albert Kraus February 25, 1994 Page 2 to any reasonable means to minimize the cost of water treatment now and into the future. The possibility of reducing the agricultural chemicals which enter our water supply is one of those apparent opportunities. I would appreciate correspondence which outlines (summary fashion certainly acceptable) any lease obligations or other controls on the land that is now held by the U.S. Government. If I am incorrect in my assessment of land ownership and your responsibilities, I would appreciate your assistance ~o I may contact the appropriate federal agency in order to secure their support for efforts to clean up our water supply, as well as the Iowa River for the enjoyment of all. Sincerely, Stehpe J Ark, i~ ' City Manager CO: City Council Director of Public Works Water Superintendent April 26, 1994 CITY OF I0 WA. CITY Colonel Albert I(raus Department of the Army Rock Island District - Corps of Engineers Clock Tower Bldg. P.O. Box 2004 Rock Island, IL 61204-2004 Dear Colonel Kraus: In my letter of February 25, I asked the Corps to review the Issue of your ownership of Iowa River corridor property and specifically how we might try to regulate, if not diminish, the runoff of farm chemicals.. This letter is a follow-up in that we are eager to hear the Corps' opinions and feelings o~ this issue. As I indicated in my letter, if I am incorrect in my assessment of'land ownership and responsibilities, I would appreciate your assistance so I may move this issue slong to th~ppropriate federal agency. Thank you for your attention to this matter. Sincerely, ~tephen , Atkins~ City Manager CC: City Council Director of Public Works Water Superintendent May 26, 1994 Wayne Petersen Johnson SWCD 238 Stevens Dr Iowa City, IA 52240 CiTY OF I0 WA CITY Dear Wayne: Recently I became aware of the Johr~son County Soil and Water Conservation District's efforts to secure funding through EPA's 31 9 and Iowa Water Protection Fund Program to develop the demonstration projects to improve non-point runoff in urban and developing areas. The Iowa City Department of Planning and Community Development supports these efforts. Iowa City is a rapidly growing community. Residential development is a significant part of our local economy and promises to continue at a high rate in the future. We recognize the benefits of controlling construction site erosion and improving overall quality of runoff from urbanized areas. The idea of local demonstration projects that point out how environmental planning can be a tool that helps maintain economic growth and well being while improving our environment and overall quality of life in our community is a very positive approach. Education, rather than regulation, is often a more effective and sustainable approach to environmental protection. We appreciate the opportunity to work with the Johnson County SWCD on the endeavors contained in this grant application, The Department will be an enthusiastic supporter of effortstowork with developers, consulting engineers, contractors, neighborhood associations, end other to help demonstrate effective, economically viable ways of ensuring high quality non-point runoff from urban areas. We will do what we can to help with workshops, field days, and other educational components of this grant; enlist the participation of the development community; and help monitor results of this project. If this project's goals are realized and tangible economic and environmental benefits are demonstrated, we will be happy to work with you and others to support a continuation of the types of services and practices needed to control construction site erosion and ensure high quality runoff water from urban and developing areas in the future. I look forward to working with you on this project. Sincerely,/ K~in Franklin, Director Department of Planning & Community Development cc: Stephen J, Atkins, City Manager ' June 28,1994 CITY OF IOWA CITY Colonel Albert Krause Dept. of the Army Rock Island District - Corps of Engineers Clock Tower Building P.O. Box 2004 Rock Island, IL 61204-2004 Dear Colonel Krause: In letters dated February 25, 1994 and April 26, 1994, copies attached, I have requested information and/or some understanding on the part of the Corps of Engineers with respect to the issue of regulation of the Iowa River Corridor property. As you know, the Corps and/or some other federal agency representing the Corps' interest has significant ownership responsibility. As of this date I have received no response from your office. I would appreciate, at the very least, some understanding of the ownership issue so that if I have misdirected my energies as we work to comply with the Safe Drinking Water Act, I can at the very least contact the appropriate federal agency. Your response will be appreciated. Sincerely, Stephe J. A~~~~ns City Manager cc: City Council tpl-1 410 EAST WASKI~OTO~I STREET e IOWA CITY. IOWA S2240-IS2& · (Jll~) JS6.S000 * FAX (219) J26-JOO~ RECEIVED .JUL DEPARTMENT OF THE ARMY ROCK ISLAND DISTRICT. CORPS OF ENGINEERS CLOCK TOWER BUILDING -- P.O. BOX 2004 ROCK ISLAND. ILLINOIS 6120a,.2004 July 12, 1994 1 4 1994 Real Estate Division SUBJECT: Coralville Lake Project, General Inquiry Mr. Steve Arkins, city Manager 410 East Washington Street Iowa City, Iowa 52240-1826 Dear Mro Arkins: This is to confirm your recent conversation with Mr. Dick Mattson of our Real Estate Division concerning your Febln/ary 25, 1994 letter. We apologize for not responding sooner. You are correct that the Corps of Engineers is the Federal agency with custody of those lands owned by the United States at the Coralville Lake Project. The United States owns the land bordering the Iowa River from Coralville Dam almost to the West boundary of Johnson County. There is some land along the Iowa River on the most westerly side of Johnson County that is not owned by the United States. We do have leases for agricultural use on some of the Federal land at Coralville Lake; however, those leased lands are at higher elevations and a considerable distance from the Iowa River shoreline. We also have an agreement with the Iowa Department of Natural Resources to manage an area of land at Coralville Lake for wildlife purposes. The Department of Natural Resources uses agricultural agreements to accomplish some of their wildlife management objectives on the area. As Mr. Mattson advised you, we are reviewing your letter within our District and we will also request input from the Iowa Department of Natural Resources regarding the area they manage. We will then provide you a response with mere detailed information regarding the agricultural uses on this Federal land and any comments we have on your filter strip proposal. -2 - If you have any questions, contact Dick Mattson in our Real Estate Division at (309) 794-5263. Sincerely, Colonel, UW. ~Y Distrt~ineer · Date: Fri, 9 Dec 1994 17:35:39 -0600 (CST) -]](~%.~.~ From.' renquist kathleen <krenquis@blue.weeg.uiowa.edu> Reply to: JC-NEWS@INS.INFONET.NET, krenquis@blue.weeg.uiowa.edu To: JC News <JC-NEWS@INS.INFONET.NET> Subject: Water Last fall, a small task force was organized by Joe Bolkcom to educate Johnson county citizens regarding water issues. These sessions were free to the public and while not publicized via large television ads, they were publicized in RMNews, as I recall. It is unfortunate that so many did not attend these sessions as they provided great background for the average citizen regarding water issues. For instance, there was an excellent tour of the IC water treatment plant for the public in May, discussion regarding underground aquifers was presented by Lon Drake, and much more. In addition to these sessions, the Johnson County Soil Conservation District provided excellent background as to their work with the Clear Creek watershed and Kent 'Park. Water is life's blood. It seems to me that the people of Iowa City have it all twisted around as they are acting as though money is life's blood. We can live without money, but very few life forms can live without water (if any). I realize that -180 million is a lot of bucks, and there probably are alternatives to the plan proposed. I agree with Doug Jones that a moritorium on new construction should instituted until a new water treatment system is functional. Harsh as this may seem to the business sector, it is far better than having a whole community without water. Ask Des Moines residents what it was like in 1993 and see how they liked not being able to have access to clean water conveniently running through their home faucets. We as citizens need ~o address our treatment of water in several ways: 1. How we individually use water. The little blue book provided by Iowa City is a start. 2. How we contribute to surface runoff water. Use less salt on streets in winter to decrease salinity in runoff. Encourage soil conservation measures to decrease turbidity. (This is not just a farm issue, but urban construction as well). Decrease dependance on law~ herbicides/pesitcides. Use biodegradable soaps whenever possible. Farmers are already concerned about animal waste issues. 3. Now we protect the aquifers. Capping old wells to prevent contamination. Careful monitoring septic tanks. Why is the Iowa River more contaminated than the Cedar River? Rather than rush to that "supposedly,, cleaner water supply, why not figure out what needs to be done to protect the Iowa River water more? As citizens we should be much more aware of where our water could be protected. Bend Oregon is very protective of its water supply from the mountains and everyone understands the importance of the situation. Why aren't we? so, before there is anymore discussion about pu~ping water into the Jotdon aquifer for storage, which could provide an avenue to contaminate this water source for millions of years to all people tapping into that aquifer in Eastern Iowa and Missouri, or using the Cedar River as a water source I thi~k we as responsible persons need to figure out how and where the Iowa river is being polluted in the first place and how we can reverse this trend. Otherwise, we have learned nothing and what precious · little water that remains will be misused and taken for granted again. The farm sector is way ahead of the urban sector as far as water issue awareness is concerned. In 1995, the Soil Conservation Service will again present the Non-farmers Guide to Agriculture series. I'd advise those interested to contact the Johnson County Soil and Water Conservation District for more details about time and location. Kathleen Renquist Dat~: Sat, 10 Dec 1994 11:33:19 -0600 From: Vincent Sinclair Neary <vsneary@icaen.uiowa.edu> Reply to: JC-NEWS@INS.INFONET.NET, vsneary@icasn.uiowa.edu To: JC-NEWS@INSoINFONET.NET, krenquis@blue.wesg.uiowa.sdu Subject: Re: Water Kathleen is right. The most cost effective solution to improving our water. qual..ity is to institute- a.-~tsrshed management plan. The Water Resources com~n'ittes Of t'h~-EhVironmental Advocates devoted a ~ood portion of its time to researching this option starting about a year ago. One of our main criticisms of the engineer's proposal for the water trmt plant was that it did not address watershed management and assumes that pollution levels will be__t._h.9..same._pver the next forty year~, de~-ite-~{~;' regulatory initiat~vo~ ~d engineering a~pr6~h~s ~hat emphasize a more wholisti~ Water'management~' strategy. Possible benefits of a watershed management program include reducing the operation and maintenance costs of the proposed plant (these costs are not even in the engineer's proposal by the way), increasing the lifetime of the plant's components, protecting our groundwater supplies, reducing flood potential and protecting wetland and riparian habitats. Also, capital costs could be significantly reduced. Members of our committee uns~_ce_s. sf_u__l.~y__t_~$_ed to get the. c_i.ty.~.to.._spr~.iously_con~'ider spending some .mO~n~ey_.t._°._g.et__a_wat_~..~_~-h~'d"~h~ent program started.~ but among our proposals watershed man~nf-s~emed-t6"'he-'the-m0st difficult one to sell. We decided to concentrate our efforts for the short term on other issues and get back to watershed management later, because it is something that has real benefits even if we end up with an over-engineered treatment plant. Ofcourse, it will be ashams wasting all the taxpayers, money on a treatment plant that does'nt address the source of our water quality problem. I visualize Aquifer Storage Recovery as a technology that can potentially, . b~y us time until we can convince local and_s~a.t~_governme~ts to ~get more. '~gg'~'e~-~bout clean~'~-~-~6~--~a'%e'~.&h~ds. Your 6oh~rn ab6ut conta the aqulfer is one of the things that needs to be explored, but i think .. the risk of ~n]ectlng_ river water which flrst goes through .a~.adv~n6ed trmt S~_'~e_-~-i~6~i~'e~_~-~i~t-~ii~.~--i~bH£d'-6e"~on~.- i~" the city converted'" t~e. _J0.rdan wel_l__s__.a_t_~he_i_r- _e_x..isting_-Dla'~t- ~n'~ at the O~{i%~rsity plant' to ' A_S.R.__we_l_l_s_-_'_%.h_ey- _c_o_u~l_d_ .gonce!~_ia~_ly3_d~l&~' ~'[fd~-~-~W t'~mt Dlan~ for a '~oo~ _mp.n~v_.y_ear.s by selectively drawing '6~ %~"-~-i'~sr-w~en' its w~%er qualtity'~is~ good and the demand is below the capacity of the plant. This is typically the situation during the winter - high water quality (low turbidity) and below average demand. Take this past month for example, if anybody has looked at the river water they would notice that it is very clear with very little turbidity. If the City had ASR wells at the existing plant at this time they could be running the trmt plant at full capacity around the clock. Since the water demand is below the plant capacity they could be storing this potable water in the Jordan aquifer, building up the reserve they could draw from when the water quality of the river is poor. (this sentence should read ... storing the excess potable water ...). Converting to ASR ~ at the existing. plant__compared_to building a new plant w6~ld probably cost. f~&rs-_.6n the order_ of..a few_ ~n~e'~-th6-u~&nd-dollars '6orepared to t~n~"of m_iilio_n~_o_f_~9~_la~r__s~?ee. ded ~or_a ne_w_tre~_t_m_e.~_t_~l~n_ti ........... . Why don't all of us who are interested in a more sane and more cost effective approach to our drinking water problem get together and draft a proposal for a watershed ma.nagement plan for iowa city: we are all volunteers with very little fr. ee time so 'we need all interested organizations to combine their talent and experitise (e.g. Environmental Advocates, Isaac Walton League, Sierra Club, Johnson County Water Watch people, etc...)o Iowa City has the unique advantage of having a reservoir just upstream that significantly re~u_c_e~..t.h.e. levels of non-point Source pollutants from upstream areas of the Iowa River Watershed.' Therefore, it is possible to significantly limit the' scope of watershed management only to the section of the Iowa River watershed between the ¢oral~ille Reservoir and some downstream point, say where Ralston Creek enters the Iowa River. .Tributaries within our watershed would include Rapid, Muddy.and ? Creeks. The elements of an-'effective watershed management plan that the City could adopt i believe would include: 1.'pBrchasing S~ambankeasement$'i~n~.planting buffer strips along Rapid, Muddy and ? Creeks. 2. Wa~r quality'mo~itoring program which tests for turbidity levels, aiscblot, atra~ine, nitrates, fecal ocliform, fecal streptococcus, BOb and other likely non-point pollutants coming from out watershed. This program would help us to find the worst sources of non-p6int pollution · where we can concentrate non-point pollutipn controls. 3. Purchasing/lea~ing wetland/recharge areas between us and the Coralville reservoir that serve as valuable habitats, recharge areas for 9Toundwater, and flood control. This program could be part of the natural areas inventory pro~o~edby Steve Hendrix (1992) and should include wetlands conPetted to farmlind that might be purchased or leased by the city to convert back to their original beneficial use for watershed protection. 4. Septic'system.'mon~toring, cleaning and upgrade and septi~ disposal program. A lot of the pieces to thks pro~a~ have already been proposed or are being considered for the future. T~ include~ ..t~_e__gFeat_work2that Wayne Peterson~ a~th~_.~r~_9~_3p~?9_a~. are q~'~'_~ see's §-kr~_ ola"~-" Lou Licht;s '- work on Vegetative huffe~'-f~-~'ntrof-o~ '~'~-2bo~n%"~r¢e pollution, and Joe Bolkolm's'attempts on the Cpunty level to implement item'4 for septic systems in our watershed. Environmentalists have shown time and time again that it is more oostleffective to prevent pollution.than it is to clean it up. We should keep this in mind as the city considers spending, wastefully in my opinion, 50 million dollars on another technological band-aid. vince Date: T~e, 24 Jan 1995 13:0~=00 -0600 From: Vincent Sinclair Neary <vsneary@icaen.uiowa.edu> Reply to: JC-NEWS@INS.INFONET.NET, vsneary@icaen.uiowa.edu To: J¢-NEWS@INS.INFONET.NET Cc: brunop@blue.weeg.uiowa.edu, bsmith@vaxa.weeg.uiowa.edu, delholland@aol.¢om, ehrhardt@blue.weeg.uiowa.edu, jean-martin@ufowa.edu, Jthrogmo@blue.weeg.uiowa.edu, ldowd@blue.weeg.uiowa.edu, rmartin@worf.infonet.net, vsneary@icaen.uiowa.edu Subject: PROPOSAL FOR VOLUNTEER WATERSHED MONITORING PROGRAM To individuals and groups in our area concerned about our local water resources: Would you like to learn more about your water resources? become more aware of pollution problems?, become trained in pollution .prevention?, help clean up problem sites?, restore fish and wildlife habitat?, provide data for waters that might otherwise be unassessed?, and increase the amount of water quality information available to decisionmakers at all levels of government? Do you want to be an active environmentalist, not an environmental activist? I would encourage individuals and local interest grpups who answered yes to any of the above questions to join me in establishing a watershed monitoring, protection and restoration program in our area that I have roughly outlined below. My proposal borrows largely from the EPA's Volunteer Monitoring Program which was established in 1987 to support local volunteer monitoring activities. In light of the recent water treatment plant controversy I believe that the time is right for adopting a more wholistic watershed approach to managing our water resources. I am tired of talking about watershed management. I want to make it a reality in our community. We can take the the initiative by starting a volunteer program. Also, the US Geological Survey will start their own monitoring program within Eastern Iowa Drainage Basins this year as part of the National Water Quality Survey° A local volunteer program could coordinate its monitoring efforts with this program, gaining more complete information of our watersheds and possibly even receiving some training along the way. We could also coordinate with the Natural Resources Conservation Service (formerly the Soil Conservation Service) and see how we might help them as they are now in the process of updating their soil & water conservation plan. PROJECT OUTLINE Goals in Order of Priorities: 1.To build a constituency of citizens to practice sound water quality management at a local level and build public support for water quality protection. 2.To educate the public about water quality issues. 3.To supplement water quality data collected by professional staff in water quality agencies (e.g. US Natural Resources-Conservation Service, US Geological Survey) and scientific institutions (e.g. Institute of Hydraulic Research, Geography Department of University of Iowa). Data Uses and Users: 1.To establish baseline conditions (where no prior data exists) 2. To determine water quality trends° 3.To identify current and emerging problems. A committee made up of representatives from various data user groups -- including federal and state agencies, university programs and local environmental organizations -- will bs convened early in the planning stage to refine the program objectives and determine how to recruit, organize and train volunteers for this project. PROJECT IMPLEMENTATION: Before taking on all the subwatersheds that drain into the Iowa River within Johnson County the EPA's Volunteer Environmental Monitoring Program suggests that first a Pilot Program should be established. A pilot project will provide us with an opportunity to encounter on a small scale the types of problems that we will face in setting up a County-wide program. I suggest that we start with the Ralston Creek Basin which starts in the NE corner of Iowa City, Just S of 1-80 and drains into the Iowa River at the SW corner of town. The Ralston Creek Basin includes a variety of land -use types (e.g. farmland, natural areas (Hickory Hill Park), and urban development) which is important because we don't want to focus on Just rural or Just urban impacts on water quality. Hickory Hill Park contains several well protected tributaries which drain into Ralston Creek t~.at should provide a good benchmark of water quality from which we can compare data collected from other locations of the basinwhich are being impacted by urban and rural land uses. Water quality data collected in the Ralston Crk basin would be extremely useful to Iowa City as it plans for future growth and to local environmental organizations that want to identify current and emerging water quality problems and protect Hickory Hill Park from infringing development. Many Iowa City residents live along the Ralston Creek and would like protect it because it adds a small piece of wildness to urban living. Hopefully, we'll be able to draw many volunteers from this group. Finally, its relatively accessible in most parts -- both physically, and legally I believe. QUESTION AND/OR COMMENTS?: I would like people to respond to this proposal, preferrably through JC News so we can get some discussion going. You can e-mail me otherwise at vsneary@icaen.uiowa.edu. If there is enough interest I suggest we get started with a general meeting in the near future. vince neary Date= Wed, 25 Jan 95 09:15:0§ CST From= "Douglas W. Jones" <jones@pyrite.cs.uiowa.edu> Reply to: JC-NEWS@INS.INFONET.NET, jones@pyrite.cs.uiowa.edu To= jc-news@INS.INFONET.NET Subject: Water and Watersheds 1) Vincent Neary's Proposal for a Volunteer Watershed Monitoring Program is an excellent idea. Count me in! 2) On a related note, at the recent Sierra Club meeting on water issues (covered in the current edition of ICON), I asked "how much of the cost of the new water plant is really the cost of cleaning up.pollution from upstream, and how much is really the cost of "deferred maintenance" and a response to the growth of Iowa City? That's a hard question, since each individual filtration and treatment process serves a number of goals, and an analysis of the plant design to work out how much of the cost is attributable to each water quality problem is difficult. The folks at the waterworks agree that such an analysis is desirable because, if a dollar figure can be put on what we're paying for upstream misuse of our water resources, this directly supports a strong moral (and perhaps even legal) argument for stricter standards for upstream watershed management. As a result, they've given me a breakdown, process by process, for the set of processes in the new waterworks, what each process is expected to cost and what effect that process is expected to have on each of a number of water quality problems, ranging from turbidity to Ph to softness to atrazine. It'll take some time to digest this mess, but I hope to be able to come up with some cost estimates within the month. 3) I've heard mixed signals about whether we should worry about cryptosporidium and giardia in our water supply. The state pamphlet on home water treatment, for example, says that these are rarely a problem in Iowa, while one of the positive features of the new water plant is that it is supposed to eliminate these threats from our drinking water. Talking to our water plant director, his answer was that the state pamphlet is written from the perspective of treating groundwater, and indeed, this is evident from readihg itc He says that cryptosporidium and giardia are most definitely potential problems in Iowa's surface water. They are present, and our current water plant does not filter them out. It's sort of funny to think that when I'm hiking in the backwoods of Colorado, I take precautions against the giardia known to be in the crystal clear mountain streams of that state, but I've never imagined that I'd need to take such precautions in dealing with the crystal clear > . tapwater here in Iowa City. Doug Jones Jones@cs. uiowa. edu The Iowa City Wastewater Treatment Plans and Their Alternatives 1.0 Background The city proposes to spend $10.8 million on ammonia removal from the period of 1998 to 2010. After which time, an additional $30 million for further expansion of the South Plant will be needed. There axe $2.7 million in contingency costs associated with the pmposod $10.8 million expansion which brings the total estimate to $13.5 million. 2.0 An Alternative Proposal .The Pla~ Instead of expanding the South Plant now, a combination of river diffusers and breakpoint cltlorination could be used. Th/s would involve using a diffuser at each plant site. By doing so, the mount of necessary ammonia removal would immediately be halved, The use of diffusers has a total capital cost of approximately $1.0 million. With this plan, the already planned transfer pipe would supply the South Plant with between 2-3 million gallons per day. This not only brings the South Plant up to its orignal designed loading but lessens the load on the North Plant as well. Even with diffusers, there would still be times when they alone cannot meet the stringent requirements. Brea~int chlofination can then be used to bring both facilities into compliance. According to H.R. Green's report (Appendix D of Stanley's proposal page 19) the mount of ammonia removal without diffusers is expected to require 690 tons of chlorine annually. This number would be halved to 345 tons per yi~ax with the additional help from the diffusers, This mounts to less than 1 ton of chlorine per day. Under this plan, $1.0 million would be spent on ¢hiofine facility safety-upgrades bringing the total capital cost with diffusers to $2.0 million dollars. Cost Comparisons (Excluding Interest Payments) Costs Capital Costs Con~gency Costs 12 year O/M 0acludes power and mnint~mee in 1996 dollar) Addfional Solids Handling 12 year Chemical THE BOTTOM LINE TOTALS The City's Plan $10,800,000 $2,700,000 $2,160,000 Not in SiamIcy report but could cost in the m{lllons over 12 years Not in report but will bo $15,660,000 +++ The Alternative (Very Conservative Cost Estimates) $2,000,000 $500,000 $552,OO0 The Alternative (Less Conservative Cost Estimates) $2,000,000 $500,000 $552,000 $0 $o $4,719,600 {Tripling 1994 cost of 1 ton of chlorine) $7,771,600 $1,573200 (current 1994 Cost of 1 ton of chloriae) $4,671,200 YOU SAVE from $7.9 to $11.0 million or more !ll This savings today can be put in the bank and applied towards the additional expansion beyond 2010. 3.0 Advantages and Disadvantages of this Alternative Plan Advantages 1. COST ! You save qitizen$ millions of dollars. 2. Diffusers permit better mixing of effluents in the river than shore discharge. This is beneficial for contaminants other than ammonia as well. Diffusers permit from 2 to 2.5 tim'es more ammonia discharge with the "flow-variable" permit which reduce~ the ar~ount of breakpoint chlorinafion required to meet discharge limits (See Appendix D pages 20-22 of Stanley report). 3. This plan could bring the city into compliance very quickly and would not require 30 months to construct. 4. For very low capital costs, it gives the City a pay-as-you-go alternative. The 1970's was the slowest decade of growth in Iowa City's history. It could happen again. Ask the citizens of Muscafine what it is like to pay for an oversized wastewater plant. Disadvantages I forem~ at least two quesfioas that will aud should b~ asked about these alternatives: Q) What about handling more chlorine, isn't there a risk with that? A) The additional amount of chlorine will be less than 1 ton per day. Approximately 1/3 will be used at the South Plant and 2/3 will be used at the North Plant. The two water plants in town use about 1/3 of a ton per day. Another perspective to keep in mind is that city's like Des Moines use over 1 ton of chlorine on a daily basis for drinking Water purposes ',done. Also, the risks of tran~ortiag 10 tons of chlorine i~ the same as handling 1 ton of chlorine. Say the chance of 1 chlorine cylinder rapturing is 1 m 1,000,000 (ever heard of it happening?), compare that to flipping acoin. The chane~ of getting heads ~ery time you flip the coin is 1 in 2 regardless of the number of times you flip it. The same holds for ohlodne. It doesn't matter how many ~linden you handle the risk for each one is the Q) Will $7.8 to $11.0 million dollars be enough to add 5 million gallons of capacity to the "Stage 2" expansion beyond 20107' A) Look at the economies of sin. We always hear that it won't sav~ to build a smaller plant etc, The intuitive answer here is YES and that these savings will more 'than pay for the n,~.ssary expa~ion. To: IO~CITVCLERK From: eoerd o¢ Supervisors 2-13-95 8:58aa p. 2 of 3 Johmmn Counh~' BOARD OF SUPERVISORS Charles D. Duffy, Chairperson Joe Bolk¢om Stephen P. La¢ina Don Sehr Sally Slutsman February 14, 1995 INFORMAL MEETING Agenda 1. Call to order 9:00 a~m. Review of the informal minutes of January 31 st recessed to February 2nd and the formal minutes of February 9th. 3. Business from the County Engineer. a) Discussion re: 55-52. b) Discussionre: c) Other right-of-way for Johnson County project FM-52(35).- letting results for Johnson County project L-D-6~3. Business from the Director of S.E.A.T.S. a) Discussion re: Training/Maintenance Coordinator position. b) Other Business from the Representatives of the CoralviBe Public Library Board of Trustees re: library funding for FY 96\discussion. 6. Business from the Board of Supervisors. a) Discussion re: Supervisor appointment to the Johnson County and owa City Aaport Zoning Comrmssm. b) Reports Other 913 SOUTH DUBUQOE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356ff~000 FAX: (319) 356-6086 ..'~ JMZ CORPORAT ~'0~ TARGET SERZES NT-8 To: ZO~ CITY CLERK From: Board of Supervisors Z~13-95 8:58am p, 2 0¢ 3 Johnion Count- Charles D. Duffy, Chairperson Joe Bolk¢om Stephen P. La¢ina Don Schr Sally Slutsman BOARD OF SUPERVISORS February 14, 1995 INFORMAL M]gETING Agenda 1. Call to order 9:00 a.m. Review of the informal minutes of January 31st recessed to February 2nd and the formal minutes of February 9th. 3. Business from the County Engineer. a) Discussion re: right-of-way for Johnson County project FM-52(35)-- 55-52. b) Discussion re: letting results for Johnson County project L-D-6-3, c) Other Business from the Director of S.E.A.T.S. a) Discussion re: Training/Maintenance Coordinator position. b) Other Business from the Representatives of the Coralville Public Library Board of Trustees re: libra~y funding for FY 96\discussion. 6. Business from the Board of Supervisors. a) Discussion re: Supervisor appointment to the Johnson County and Iowa City Airport Zoning Commission. b) Reports c) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 522~-1350 TEL: (319) 356-6000 FAX: (319) 35 '~ To: IO~ CITY ClERg Fro~: Roard oF Supervisors Agenda 2-14-94 Page 2 2-13~95 8:58am p. 3 o~ 3 7. Business fxom the County Afiorney. a) Executive Session to discuss strategy for administrative unit collective bargaining. b) Other 8. Discussion fi:om the public. 9. Recess. Iowa City Area Chamber of Commerce In conjunction with the University of Iowa Small Business Development Center t995 Business Fair Guidelines and Exhlb!tor Information "Walk of the Stars" February 24-25-26, 1995 · Please review the following guldeline~ as you begin preparing your booth for the Business Fair. If you have any questions, please call John Murphy at 338.1142 or Mike Huber at 351- 1501 or the Chamber at 337.9637. OVERALL PURPOSE OF THE FAIR To provide a cenirel location where area businesses can display their newest products or services to the business communlty and the general public resulting In an. Increased awareness of what Is available locally. :. BENEFITS TO INDIVIDUAL BUSINESSES Increase name recognition Enhance public Image Educate consumers Introduce new products Generate sales leads Conduct market research Increase sales and profits Design your booth to accomplish these goals. HOURS Business PM for Chamber.members and their guests will be held on Friday, February 24, from 4:30 - 7:00 p.m. Open to the public - Saturday, February 25, 10:00 a,m. - 5:00 p.m,; Sunday, February 26, 1t :00 a.m, - 4:00 p,m, CHAMBER BUSINESS PM SHOWING FRIDAY EVENING All Chamber members will receive an invitation (Friday 4:30 - 7:00 p.m,). This years theme for the 'Walk of the Stars" Is Today's Youth,.,Tomorrow's Stars. Sponsorship - Iowa CltylCoralville Jaycees will be our sponsor. Booths must be staffed during this event. Everyone on staff Is encouraged to attend Friday nlght, Attire to fit the '~/Valk of the Stars" theme would be very appropriate. BOOTH AWARDS First place winners In each category will receive a certificate and $2,5 off next year's booth reservation fee In recognition of their efforts, The categories will include: Best Use of Theme - originality, creativity, impact of design Best Visual Display - color, use of space, impact of design Most Skillful Marketin~ of Prsduc~ - Impact of promotion,. clarity of message, · creativity of materials used C M B AA ~ BB . CARVER HAWKEYE ARENA N NN (TO DENTAL SCHOOL PARKING) 1995 Business Fair Booth Assignments STANDARD BOOTHS 1,2 3 4 § 6 7 8 g 10 11 12 13 14 15 16 17 18 19 20 21 22 23,24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 39 40,41 · 42 43 44,45 46 47 48 49,50 51 52 53 54 55,56 IAS, Inc. Heartland Investment Associates Goodwill Industries Econo foods Mark Mitchell Radon Mitigation The Daily lowan Coralville/Iowa City Animal Care and Contml Lens{rig Funeral Service Iowa Memorial Union Pleasant Valley Bremers Olympiad Fitness & Rehab Centre Iowa City Road Races, Inc. Kent Studio Fountain of Flowers & Gifts Premiere Page - A Division of USA Mobile Rural Employment Aitematives, Inc. Jensen Eyecare Center The Pampered Chef Hawkeye State Bank Toyota of Iowa City The Portrait Shop Culligan Water Conditioning Iowa City Optical Technigraphics Century 21 The Real Estate Centre New Pioneer Coop Bakehouse Cambridge TEMPositions The Advertiser The Gazette Big Ten Rentals, Inc. Paul Revere's Pizza Dudley Brothers Company Miller Chiropractic Health' Center h.j. Ltd. Heating and Air-Conditioning Funny Business Copy Systems, Inc. Preferred Stock Computer Solutions, Ltd, Hy-Vee Food Stores City of Coralville Cedar Rapids Area Radio Marketing Group Northwestern Mutual Life Insurance Brown Deer Home Life Medicera Seaices, Inc. Hills Bank and Trust Company West Music Best Western Westfield Inn Automated Office Systems 57 58 59 60 61 First Financial Center, Ltd. Iowa City Police Department Tru-Art Color Graphics - Bankers Adv. Frohwein Contract Interiors DeGowin Blood Center - The UIHC 65 ' "~ Hom~ 66 67 68 69 70 71 72 73,74 75 76 77 78 79 80 81 82 83 84 85 86,87 88 89 g0 91 92,93 94 95 97 98,99 100 101 102 103 104 105,106 107 108 109,110 111 112 University of Iowa Libraries Iowa City Press-Citizen Iowa CitylCoralville Convention & Visitors Bureau Chezik-Sayers Honda Dain Boswo~ Inc. Manpower Sen/ices The Preucil School of Music Mercy Hospital, Iowa City Perpetual Savings Bank, FSS Hawkeye North American Aero Rental Inc. Western Staff Services AAA Travel Agency The Add Sheeft Arts Business Partnership Commitlee Iowa City Telephone Company Hartwig Dodge First Avenue Club, Inc. Home Town Restyllng, Inc. First National Bank Residential Mortgage Network, InD. PIP Printing Timberline Sign Co. KGAN NewsChannel 2 Iowa State Bank & Trust Co. TIPS Sprint Cellular Company of Iowa University of Iowa Community Credit Union Steamatio of Iowa City Woodbum Electronice Ambrose & Associates Realtore, Inc. Mid-Eastern Councit on Chemical Abuse Youth Homes, Inc. Alpacas of Tolst t{ills Farm Map/Kay Cosmetics Slager Appliance Iowa City Community School Bisect Cub Foods RE/MAX Elite and RE/MAX Premier Roperites Martin Gaffey Agency, Fatalere Insurance Group Dave Long Protective Products, Inc. MINI BOOTHS A B C D E F G H I J K L M N 0 P Q S T U V W X Y Emma Goldman Clinic Tim Wehr's business (? name) Iowa City Area Science Center The Drawing Station Isys Technologies Meet Your Elected Officials Discovery Toys Holiday Inn Iowe CitylCoralville Jaycees Iowa City Bed & Breakfasts Chair Development The Brewshoppe Hampton Inn and Ironmen Inn Iowa Army National Guard The Cottage Bakery*Deli*Catering Cruise Horizons Homeguard Security Systems J.T. Hadhe~way Co. UI Small Business Bevelopment Center Systems Unlimited Iowa City Magazine Brashaw, CPA City of iowa City MEMORANDUM Date: January 17, 1995 To: From: Re: Karen Schemmel, Iowa City Chamber of Commerce Susan Horowitz, Mayor//~&,~. ~~ Walk of the Stars Council Participation As we spoke this morning, I am including the schedule of days and times when Council members will be taking part In the Walk of the Stars at the City Public Works Department booth. Friday, February 24, 1995, 5-7 p.m.- Larry Baker Saturday, February 25, 1995, 10 a.m.-12 noon - Jim Throgmorton 12 noon-2 p.m. - Steve Atkins 2-4 p.m. - Karen Kubby Sunday, February 26, 1994, 11 a.m,-1 p.m.- Naomi Novlck 1-3 p.m.- Ernie Lehman I will be there each day for a little while at both the City's booth as well as the local elected officials booth. February 14, 1995 CITY OF I0 WA CITY William G. Buss 747 W. Benton St. Iowa City, IA 52246 Re: Concerns for legal opinion; Harlocke-Weeber rezonings Dear Bill: I am in receipt of your letter forwarded to the City Council for the City of Iowa City and concerning the above matter, dated February 8, 1995, of which you graciously forwarded me a copy. I am perfectly aware, perhaps greater than you, that the legal opinion was completed in time for the Council packet and was in less than polished form. Nonetheless, we work on short deadlines, and do the best we can within those parameters. In any event, the point which I wanted to make then, and will continue to do so, is this: there were no legitimate, rational and/or articulable reasons why the rezoning configurations had changed from the prior recommendations presented to the Council last summer 1994 - even though the recommended classifications had, indeed, changed. That is, the prior recommen- dation was for RS-8 rezoning of the entire Ruppert tract, RS-5 rezoning for the Jensen tract, and no commercial zoning for either tract. This is not to say that such legitimate, rational reasons may not have existed. However, the entire question became moot after the "deal" fell through. Moreover, I agree with you that one of the traditional legal standards for a "regulatory taking" is "deprivation of all reasonable economic use of one's property." However and as you well know, there are other tests recognized by the U.S. Supreme Court - all of which emphasize that "takings" questions are a very fact-based inquiry: "'iT]his Court has generally "been unable to develop any 'set formula' for determining when 'justice and fairness' require that economic injuries caused by public action be compensated by the government, rather than remain disproportionately concentrated on a fewpersons." Rather, it has examined the "taking" question by engaging in esaenfially ad hoo, factual Inquiries that have identified several factors - such as the economic impact of the regulation, its interference with reasonable Investment backed expectations, and the character of the government action - that have particular significance.' KaiserAetna v. 410 EAST WASHINOTO~I STREET · IOWA CITY, IOWA S2240-152§ · (Jig) ~56,5000 · FAX (Jig) William G. Buss February 14, 1995 Page 2 United States, 444 U.S. 164, 175 [100 S.Ct. 383, 390, 62 L.Ed.2d 332] (1979) (citations omitted)." Keystone Bituminous Coal Ass'n. v. DeBenedictus, 107 S.Ct. 1232, 1247 (1987) [emphasis added]. More importantly, if the City is rezoning an entire area with very distinctive rezoning classifica- tions which enjoy many of the same characteristics {sloped terrain) and yet have differing land uses now surrounding them, there must be some rational basis for the distinction in zoning classifications. In sum, in the absence of some articulated legitimate, rational distinction between differing zoning reclassifications, the resulting rezonings may be deemed "arbitrary" actions and hence subject to legal challenge under a due process analysis (as opposed to the Fifth Amendment's "just compensation/takings" analysis). Since my philosophy is one of "preventive lawyering," I believe it was my legal duty to protect the City from taking any precipitous actions. When reviewing the record before me, it appeared that 'discretion was the better part of valor,' and I recommended referral of the entire Harlocke/Weeber rezonings back to the Planning and Zoning Commission. I also, simultaneously, recommended that the Council go forward with a vote on the Comprehensive Plan, and at least let the property owners and neighbors know the Council's general intent -- but only if the Council felt comfortable with the proposed Plan changes. I trust this is responsive to your concerns, but please do not hesitate to contact me at 356-5030 if you have further questions. Cordially yours, City Attorney CC: City Council City Clerk City Manager Assistant City Manager PCD Director Land Use Attorney ~nw~buss.lnw