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HomeMy WebLinkAbout1995-04-11 ResolutionRESOLUTION NO. 95-75 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CiTY COUNCIL OF iOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Loya] Order of Moose Lodge - 950 Dover Street It was moved by Novick and seconded by as read be adopted, and upon roll call there were: Throgmorton AYES: NAYS: ABSENT: X x x x x .X Baker Horowitz Kubby Lehman Novick __ Pigott __ Throgmorton that the Resolution Passed and approved this 1 l th day of April , 1995 . CITY CLERK ~danceprm.res RESOLUTION NO. 95-76 A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 1 995 ASPHALT RESURFAClNG PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 25th day of April, 1995, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. A copy of the plans, specifications, form of contract, and estimate of cost of the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 11th day of April , 1995. CITY'CLERK Approved by ~ City Attorney's Office It was moved by Novick and seconded by Throgmorron adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: X x x x x Baker Horowitz Kubby Lehman Novick Pigott · Throgmorton C ty of Iowa City EMORANDUM Date: April 3, 1995 To: City Council From: Rick Fosse, City Engineer RE: 1995 Asphalt Resurfacing Project The 1995 Asphalt Resurfacing Project consists of five divisions this year. They are as follows: Division I Iowa City Streets scheduled for asphalt overlay Governor Street Riverside Ddve Dodge Street Court Street Friendship Street Western Road Alley east off Gilbed Clinton Street Iowa Avenue Division II From Market St. to Brown St. From Park Rd to 100' south of Grove St. From Burlington St. to Bowery St. From Muscatine Ave. to 4th Ave From Upland Ave. to 100" east of Norwood Circle From Hollywood Blvd. to south end between Washington St. and College St. RR tracks south to Lafayette St. Gilbert St. east to 100' in westbound lane Coralville Street First Avenue Division III Grove Street Ridgeland Avenue Richard Street WooIf Avenue Hutchinson Taft Speedway From Clear Creek to Foudh Street Iowa City Streets scheduled for chip seal West of Beldon South of Grove At east end Nodh of River Street South of Park Road Street between Taft Speedway and Foster Conkiln Street Nodh Dodge Street Coud South St. Clements North St. Clements Hunter Road North of Rochester Lower West Branch Road east of Scott Blvd. H Street West of Sixth Avenue I Street East of Sixth Avenue Foudh Avenue South of I Street Nursery Lane SE Alley north of Benton Street, east of Dubuque Road Gilbert Court North of Benton Street Slothower Road Camp Cardinal Road Foster Road (double seal) Old Dubuque Road (double seal) Sycamore South of Burns (double seal) South Riverside North and south of Trailer Court (double seal) Landfill Road (double seal) Division IV Portions of the roadway at Oakland Cemetery Division V Iowa City Airport The Engineer's estimate for the total project is $ 618,471.00. The airpor~ podion is estimated at $ 55,400.00 with funding through the use of an internal loan; the Cemetery portion is $ 4,475.00 with funding from the General Fund. Coralville's share is approximately $ 77,865.50. The bulk of the project ($ 480,730.00) will be funded from Road Use Funds. 2 CO'RALVILLE January 19, 1995 Rick Fosse, P.E. City Engineer 410 E. Washington St. Iowa City, IA. 52240 REF: Asphalt C65~ete Cement Overlay Program 1995 Dear Rick; We will have 3ust the one overlay project to do this coming year and would like to have it included in your Bid Lettings for this year's Overlay Program. ! have enclosed our Estimated Project Cost sheet. If there are any questions, please contact our office at 351-9069 between the hours of 8:00 AM to 12:00 PM and 1:00 PM to 5:00 Monday thru Friday. $incerely~ James D. Hadenfeldt Assistant to City Engineer CITY ADMINISTRATION 1512 7th $~et · P.O. ~x ~127 Coralville, Iowa 522414127 319.351.1266 · Fax 319.351.591~ RESOLUTION NO. 95-77 RESOLUTION APPROVING THE FY95, 96, 97, 98, AND 99 OFFICIAL REPORT OF MUNICIPALITIES FOR THE STREET CONSTRUCTION PROGRAM FROM JULY 1, 1995, TO JUNE 30, 2000. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, JOHNSON COUNTY, IOWA, that the Official Report of Municipalities for Street Construction Program from July 1, 1995, 1o June 30, 2000, be approved. Passed and approved this ltth day of ^pril , 1995. A'i-rEST: ~(~.,~--~.) CITY'CLERK AYOR -.., ~ It was moved by Novick and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X x x x x Baker Horowitz Kubby Lehman Novick __ Pigott __ Throgmorton Throgmorton the ~'~~~ iowa Department of Transportation 800 Lincoln Way, Ames, Iowa 50010 515-239-1004 Ref. No: 701.229 KM17 Subject: Road Use Tax Fund Street Construction Program APR g ~ 1995 Dear City Clerk: We acknowledge receiving your city's five-year Street Construction Program for the period July 1, 1995 through June 30, 2000 as required by Section 312.12 of the Code of Iowa. Sincerely, PRC:KM:lb Iowa Transportation Center Planner Patrick R. Cain, Director Office of Transportation Data Planning and Programming Division l~l Iowa Department of Transportation OFFICIAL STREET CONSTRUCTION PROGRAM FOR CITIES- Pop. 5,000 & over (five-year comprehensive) R.U.T 4 City IOWA CITY County JOHNSON From July t. 1995 TO June 30. 2000 I. M~rin~ ~'~' c,tyclerkoftheC~tyo[ Tram C.~ty, Tm~ do hereby certdy Ihat the c~ty councd has by reso~uhon approved tins bye-year comprehensive Slreet Conslrucl~on Program th~s Month Day. // Yea,_ 1995 Ma,l,ng Address 410 East Washington Street S2240-1826 Oayt,me Phone No 319/3S6- $040 Hours Ava,lable 8:00 ~ to 5:00 pill MEMBERS OF THE COUNCIL Larry Baker Karen Kubby Ernie Le~nan Naomi Novick Bruno Pigott Ja~es Thro~morton C~11es ~ Pop. 5,000 & over shall file on or be ore May I of each year two copres o! this report and two maps wllh the Iowa Oept of Transpor~ahon. D~slnbuhon: White and Yellow Cop~es - Iowa Transportslion Center Planner; Pink Copy - C~ty Type o~ Construction ProJecl No. 96 I 96 2 96 3 96 4 Slate Functional Classification  /~1owa Department of Transportation STREET CONSTRUCTION PROGRAM For July1.19 9,.5 To June30,20 00 5 Year Program (Cities Pop. 5,000 & Over) Project Limits Sireel Name From To Annual Asphalt Resuffacing Project Curb and Gutter Various Reconstruction Locations Brick Street Va~.'ous Repair Program Locations Curb Ramp Program Various (ADA Rextuiremerl0 Locations 96 5 lntra-Cily Bike Trails 96 6 BurlingtorffGilbe~: St. Intersection Various Su'~ets (xT) Va_dous Streets (x7) Dtu~gl~a One Block in Each of 4 Directions 96 7 Melrose Avenue Wes~ High School 96 8 Soulh Wastewater South Wastewater Plant Access Road Plaut Va.dous Locations Various Locations Vadous Locations U.S. Ili,~h,,ay t/6 U.S. Hwy. Ae218 Syc~nore Street Muscadne Ave. 96 9 First Avenue Slate Func. Classification 10-12 12 I0-12 D SU, eet. Sheet C,y l C~. !A CITY Co.my J,~.~ ON R.U.T. 4A 7 of ,.~Type of Project Length Total Estimated Cost ~iConstruction (Miles) (Dollam) 8 0.50 /285.000 _net) 4 0.23-0.30 25.000 8 0.08± 25,000 4 --- 100,000 3 0.80 30,000 per 4,5 O.70 512,000 2,5,12 0.70 2,740,000 13.14 4,6 0.90 159,000 4 0.23 540,000 Surface E:~lsUng Proposed ~C ~C PCC PCC ACC ACC Brick Brick PCC PCC 12 Non ACC Bike 04 PCC FCC 10 PCC PCC 10 Un PCC Imp 10,11 PCC PCC Distribulion: White and Yellow Copies - Iowa Trans130~ation Center Planner: Pink Copy - City Type of Construction State Funcliona[ Classification q~ iowa Department of Transportation STREET CONSTRUCTION PROGRAM For July 1, 19 9q To June 30.20 r)n 5 Year Program (Cities Pop. 5,000 & Over) Project Limits FY Project Streel Name No. From To 10 Waterfront Drive 300 ft N of Stevens Dr. Southgate Avcaaue 96 I 1 Southgate Avenue Waterfront Drive Gilbert Street Exteadcd State Func. Classification II II t! 96 12 Bxtrlmgton ~,tt~t D~d~o L~~v Only BridgetRalston Creek 96 13 WooIf Avenue Bridge U.S. Hwy. g6 and CRAlx DIC Railroad 96 14 Iowa River Iowa Avearno Iowa Memorial Trail ,System Union Bridge 12 Distrlbutlon Whde and Yellow Copies - Iowa Transportation Center Planner; Pink Copy - City Sheet 2 c~ty IOWA CITY County ,IOHN,qON R.U.T. 4A of 7 Type of Project Length Total Estimated Cost Construction (Miles) (Dollars) 4 0.23 271,500 3 0.17 324,000 9 0.02 880,000 3 O. 17 .~40,000 E~tsting Propose~ PCC PCC P~C ACC ACC PCC Non PCC PCC Non Type of Construction State Functional Classification FY Project Street Name No. 97 1 Annual Asphalt Resurfacing Project 1~ Iowa Department of Transportation STREET CONSTRUCTION PROGRAM For July1,199.r, To June 30. 20 00 5 Year Program (Cities Pop. 5,000 & Over) Project Limits From To Various Street~ (x7) Various Sheets (x7) 97 2 Curb and Gutter Various Reconsh-uction Locations 97 3 Brick S~t Various Repair Program Locations 97 4 Curb Ramp Program Various (ADA Requirement) Locations 97 5 Intra-City Bike Trails 97 6 Sycamore S ~'e.~ 97 7 Mekose Avenue g;srL~ngton Various Locations Vadous Locations Various Locations U.S. Ilighwny/~ Byington Road Iowa City Corp. Limits Hawkins Drive 97 8 Hwy. l/Old Dubuque 97 9 Sco~t Blvd. Extendexl Pha~I 97 I0 ~ Melrose Avenue Intersection Sigma 'l~ation Only Rocha;tar Ave. 4600 ft North Melrose Ave. and Iowa tx terseate Railway Distribution While and Yellow Copies - Iowa Transportation Center Planner; Pink Copy - City Sheet 3 . of C,ty __ IOWA CITY co.ntw JOHNSON R.U.T. 4A 7 _ Type of Project Length Total Estlmate~ Cost d Conslruclton (Miles) (Dollars) 8 0.50 :,935,300 4 0.23-0.30 25,000 8 0.08+ 25.000 4 --- 100,000 3 0.80 30,000 p~r 4 0.57 943,000 4,5 0.32 600,000 'l12,13 10 500,000 4 0.87 2,015,000 4,5,9 0.17 1,764,125 State Func. Surtaee 10-12 PCC PCC 10-12 PCC PCC ACC ACC 12 Brick Brick 10-12 PCC PCC 12 Non ACC R~ke 04 ACC PCC 10 ACC PCC 10 PCC PCC 10 Unlmp PCC 10 ACC ACC PCC Classification Existing Proposed Type of Construction State Functional Classification  /~10wa Department of Transportation STREET CONSTRUCTION PROGRAM For July 1, 19 95 To June 30, 20 00 5 Year Program (Cities Pop. 5,000 & Over) FY Project Street Name No. Project Limits From To State Func. Surface Ciasslllcatlon E~lstlng Propose 10-12 PCC PCC 10-12 PCC PCC ACC ACC 98 I Annual Asphalt Various Streets (xT) Resurfacing Project 98 2 Curb and Gutter Varioas Reconstruction Locations Various Streets (x7) Various Locations 98 3 Brick S~reet Various Repair Program Locations 98 4 Curb Ramp Program Various (ADA Requirement) Locations 98 5 Intra-City Bike Trails Bt~lisagt on Various Locations Vaxious Locations U.S. t-lighway ~ 12 Brick Brick 10-12 PCC PCC 12 Non ACC Bike 98 6 Foster Road West of Dubuque St. 11 ACC PCC 98 7 Dodge Street Governor Street North Dubuque Road ~ 0 ACC PCC 98 8 River Street Riverside Drive WooIf Avenue 11 PCC ACC 98 9 East-West Arterial Scott Blvd. U.S. Hwy. #1 Phase [ 10 Non PCC Distribution: White and Yellow Co0~es - Iowa Transportation Center Planner; Pink Copy - City City TOWA CTTy Counly .101-{NSOIq R.U.T. 4A o~ 7 Type of Project Length Total Earlmated Co~t Construction (Miles) (Dottars) 8 0.50 :,995,~ (285,000 per) 4 0.23-0.30 25,000 8 0.08+ 25,000 4 --- 100,000 3 0.80 30,000 per 2,3,13 1.14 1,205,000 5 0.39 1,339,000 4.13 0.51 910.000 t,2,3 1.02 1535,000 12.13 Tyl~e of Construction State Functional Cla~slficallo~ Iowa Department of Transportation STREET CONSTRUCTION PROGRAM For July 1, 19 95 To June 30.20 00 5 Year Program (Ciiies Pop. $,000 & Over) ProJ~t Limits FY Project Street Neme No. From To State Funco I0 98 t0 Court Stxeet Extended 500 ft East of Taft Avenue Scott Blvd. 98 11 Snmmit Sb'eet Bridge Summit Stxeet and Iowa ' nte~state Railway Bridge Only 10 Distribution White and Yellow Copies - iowa Transportation Center Planner; Pink Copy - City Shoe! c,ly IOWA CITY county JOIiNSON R.U.T. 4A 7 -- Type of Project Length Total Estimated Cost d Construction (MI;es) (Dollars) 1,2,3 0.60 1,850,000 4,9 0.1 I 1,016,000 $u~face Existing Proposed Non PCC PCC PCC Type of Construclion State Funclional Classificalion iowa Department of Transportation STREET CONSTRUCTION PROGRAM ForJulyq. 19 95 To June30.20 00 5 Year Program (Cities Pop. 5,000 & Over) FY Project SIreet Name No. Project Limits From To 99 I Anmml Asphalt Re~urfac?ng Project Various Streets (x7) Various St~ets (x7) 99 2 Cm,b and Gutter Various Various Reconstruction Locations Locations 99 3 Brick Street Various Various Repair Program Locations Locations 99 4 Curb Ramp Program Various Various (ADA Requirement) Locations Locations 99 5 Intra-CilT gurlingtoa Street g.$, I-I~glaway Bike Trails 99 6 Woolf Avenue Newton Road River Street c.v coumv .__J_0HNSON R.U.T, 4A o~ 7 Type ol Project Length Total Estimated Cost ~ Construction (Miles) (Dollam} 8 0.50 (285,000 pet) 4 0.23-0.30 25,000 8 0.08+ 25.000 4 --- 100,000 3 0.80 30,000 per 4,13 0.30 5 i0,000 State Func. Surface 10-12 PCC PCC 10-12 PCC PCC A¢C ACC 12 Brick Brick 10-12 PCC PCC 12 Non ACC Bike 11 PCC ACC Classification Existing Proposed Type o! Construction State Functional Classification Iowa Department of Transportation STREET CONSTRUCTION PROGRAM ForJulyl, 19 95 To June 30, 20 00 5 Year Program (Cities Pop. 5,000 & Over) Project Limits FY Project Street Name No. From 2000 1 Atmual Asphalt Various Streets (xT) Resur facing Project 2000 2 Curb and Gutter Various Various Reconstruction Locations Locations 2000 3 Brick Street V ariotr~ Various Repair Program Locations Locations 2000 4 Curb Ramp Program Various Various (ADA Requirement) Locations Locations To Various Streets (x7) ~ 5 Intm-City gurli~gton 8~oct U,8. Itighway #~ Bike Trails 2000 6 Gilbert St./Hwy. 6 Intersection Only -- Intersection Dual Left Turn I~nes Slate Func. Classification Distribution: White and Yellow Copies - Iowa Transportation Center Planner; Pink Copy ~ City 10-12 I0-12 12 10-12 12 Bike 10 C,~y IOWA CITY Cou,tv JOHNSON R.U.T. 4A ot 7 _ Type of Project Length Total Estimated Cost d Construction (Miles) (Dogam) 8 0.50 1 (285.000 per) 4 0.23-0.30 25.000 8 0.08+ 25,000 4 -- I00,000 3 0.80 30,000 per 4 0.10'J: 390,000 Surfac~ Existing Proposed PCC PCC PCC PCC ACC ACC Brick Br~ck PCC PCC Non ACC PCC PCC RESOLUTION NO. 95-78 RESOLUTION AUTHORIZING ABANDONED BICYCLE SALE TO BE HELD MAY 6, 1995 WHEREAS, the Police Department of the City of Iowa City, Iowa, has, during the past month, stored a number of bicycles which have been abandoned by their owners; and WHEREAS, the Police Department has made every effort to locate the owners of these bicycles and has been unsuccessful in its efforts; and WHEREAS, the number of bicycles which have accumulated have now become a storage problem, and the same are a burden to the City of Iowa City; and WHEREAS, it is in the public interest that said bicycles be sold at public auction to the highest bidders, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Police Chief is hereby authorized and directed to sell the abandoned bicycles at public auction to the highest cash bidder therefore on May 6, 1995, 1 :OO p.m. in the Chauncey Swan Parking Ramp, and that that notice of said sale shall be published in the Iowa City Press-Citizen once each week for two consecutive weeks, the date of the last publication being no more than one week prior to the day of sale. The proceeds from the sale of these bicycles shall be paid to the public safety fund portion of the budget of the City of Iowa City after first deducting therefrom the costs of the sale. Passed and approved this. 1 ! th day of ^p~l ,1995. attESt: ClT~ CLERK JOll Resolution No. 95-78 . Page 2 It was moved by Novirk and seconded by ?h~'n¢.morton adopted, and upon rol~ call there were: the Resolution be · AYES: NAYS: ABSENT: Baker Horowitz Kubby Lehman Novick Pigo~ Throgmor~on RESOLUTION NO. 95-79 RESOLUTION AMENDING RESOLUTION 94-277 BY CHANGING MEMBERSHIP REQUIREMENTS FOR THE DESIGN REVIEW COMMITTEE FOR THE CITY OF IOWA CITY, IOWA AND APPROVING ITS BY-LAWS WHEREAS, by Resolution No. 94-277, the City of Iowa City, Iowa, reestablished a Design Review Committee to assist the City Council in the area of design review; and WHEREAS, Resolution No. 94-277 permitted eligible electors of Johnson County to serve on the Design Review Committee; and WHEREAS, upon reviewing the membership requirements of all Iowa City Boards and Commissions and in recognition of the impodance of consistency within all City Boards and Commissions, the City Council Rules Committee recommended to require membership to Boards and Commissions be limited to residents of Iowa City unless County representation is desirable in recognition of a County budget contribution; and WHEREAS, the City of Iowa City deems it desirable to permit only eligible electors of Iowa City to serve on the Design Review Committee. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. 94-277 is hereby amended by deleting Paragraph 2a and adopting, in lieu thereof, the following: b. Membership. The Committee shall consist of nine (9) members. All Committee members must be eligible electors of Iowa City. Members of the Committee shall be appointed by the City Council with term membership to be three years, commencing on July 1. Members may serve for more than one term. Non- eligible electors of Iowa City serving on the Committee at the time of adoption of this resolution may continue to serve as members of the Committee until their terms expire. The amended by-laws of the Iowa City Design Review Committee are hereby formally adopted by the City Council. Passed and approved this ! lth day of April , 1995. CITY'CLERK Approved by , ~ cityAtt ey'sO,,ce ecedev'.,byla~s. res Resolution No,. 95-79 Page 2 It was moved by R~r and seconded by adopted, and upon roll call there were: · AYES: NAYS: X x x Y the Resolution be ABSENT: Baker Horowitz Kubby Lehman · Novick Pigott Throgmorton BY-LAWS IOWA CITY DESIGN REVIEW COMMITTEE ARTICLE I. MEETINGS Section 1. Regular Meetinqs. Regular meetings of this Committee shall be held on the third Monday of each month. Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson. Upon the request of four members of the Committee, the Chairperson shall call a special meeting. Section 3. Place of Meetings. Regular meetings shall be held in a facility accessible to people with disabilities. Section 4. Notice of Meetinq. Notice and agenda for all regular meetings shall be distributed to all Committee members and the press. Notice to all members and to the media shall be at least 24 hours before a meeting is held including special meetings. All notice requirements and meet- ings shall conform to the provisions of the State Open Meetings Law. Section 5. Quorum. A majority of the members of the Committee shall constitute a quorum at any meeting. A majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion, Time shall be made available during all regular meetings for open public discussion. ARTICLE II. MEMBERSHIP Section 1. Membership. The Design Review Committee shall consist of nine (9) members. All Committee members must be eligible electors of Iowa City. All members of the Committee shall serve without compensation, but shall be entitled to the necessary expenses including reasonable travel expenses incurred in the discharge of their duties. Section 2. Nomination. The City Council shall appoint members to the Design Review Committee as vacancies occur. Section 3. Terms. Terms of membership shall be three years, commencing on July 1. Members may serve for more than one term. Section 4. Absences. Three consecutive unexplained absences of a Committee member may result in the Committee's recommendation to the City Council to remove the member from the Committee, and to appoint a new member. Section 5. Orientation for New Members. Prior to the first regular meeting following their appoint- ment, new members shall be provided with copies of the pertinent portions of the City Code, Design Review Committee By-Laws, and other documents useful to carrying out their duties. Section 6. Resignations & Vacancies. If any member is no longer willing or able to serve on the Committee, the member shall send a letter of resignation to the City Council. Vacancies occurring in the Committee, other than by expiration of term of office, shall be filled only for the unexpired term. ARTICLE Ill. OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and Vice-Chairperson, and each shall be elected by members of the Committee. Section 2. Election and Term of Office. The officers of this Committee shall be elected annually. Section 3. Vacancies. A vacancy in either office shall be filled by a member elected for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings of the members, appoint committees, call special meetings and in general perform all duties of the Chairperson, together with such other duties as may be prescribed by members from time to time. Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of the Chair- person's death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson. When so acting, the Vice-Chairperson shall have all the powers and be subject to all the restrictions as those resting with the Chairperson. ARTICLE iV. CONDUCT OF COMMITTEE AFFAIRS Section 1. Agenda. The Chairperson or a designated representative, together with appropriate members of the City staff, shall prepare an agenda for all regular Committee meetings. Agendas are to be sent to Committee members and the media at least three days prior to the regular meetings. Section 2. Secretan/. A secretary, not to be a Committee member, shall be provided by the City for all regular and special meetings. Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Committee members, and approved by the Committee and sent to the City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes and appropriately identified. Section 4. Policies and Pro.qrams. The Committee shall periodically review the policies and programs of the City relating to design review and make recommendations to the City Council when appropriate. Section 5. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Committee by the City Council. The Committee shall initiate the consideration of such items at the next regular meeting following receipt of the referral, and shall notify Council of its disposition. Section 6. Attendance at Council Meetings. The Committee Chairperson or designated represen- tatives are to be in attendance at all City Council meetings, including informal sessions, at which matters pertaining to the domain of the Committee's responsibilities are to be discussed or actions taken. The Committee Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings involving Committee business. Section 7. Annual Report. An annual report, detailing the activities of the Committee, shall be prepared by the Chairperson, approved by the Committee, and submitted to the City Council at the end of each fiscal year. ARTICLE V. AMENDMENTS Section 1. These by-laws may be altered, amended or repealed and new by-laws adopted at any regular meeting, or at a special meeting called for that purpose, providing a quorum is present. Upon approval by the City Council, such by-laws shall take force and effect. ecodovtby-laws.dft RESOLUTION NO. 95-80 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND SHOEMAKER & HAALAND, PROFESSIONAL ENGINEERS TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE HIGHLANDER AREA SANITARY SEWER, LIFT STATION, AND FORCE MAIN PROJECT. WHEREAS, the City of Iowa City desires to construct a sanitary sewer, lift station, and force main in the Highlander area; and WHEREAS, the City is obligated to undertake certain sanitary sewer improvements along Highway 1, north of Interstate 80, as a condition of a CEBA grant; and WHEREAS, the City of Iowa City desires to contract for the design of a sanitary sewer extension, lift station, and force main; construction inspection services; project administration; adjacent property owner liaison services; and other special services; and WHEREAS, an Agreement for professional engineering services has been negotiated with Shoemaker & Haaland, Professional Engineers of Coralville, Iowa; and WHEREAS, it is in the public interest to enter into said Consultant's Agreement with Shoemaker & Haaland, Professional Engineers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement, in duplicate. Passed and approved this 1 l th day of April , 1995. CIT~'~CLERK ppweng\highland,res YOR Approved by, City Attorney's Office Resolution No. 95-80 Page 2 It was moved by Lehman and seconded by adopted, and upon roll- call there were: Baker ,the Resolution be · AYES: NAYS: ABSENT: Baker Horowitz __ Kubby , Lehman Novick Pigott __ Throgmorton CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this ltthday of April , 1995, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shoemaker & Haaland Professional Engineers, hereinafter referred to as the Consultant. Whereas the City desires to contract with the Consultant to assist with the design and construction of improvements to the existing Highlander Lift Station and Force Main as outlined in Alternate C of the Concept Derelopement Report prepared by the Consultant and approved by the City and hereinafter referred to as the "Project." NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. SCOPE OF SERVICES Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. A. Design Phase When directed to proceed by the City, the Consultant shall perform the following services. 1. Coordination of lift station design with City Wastewater Superintendent. Prepare the necessary applications with the Iowa Department of Transportation to do work within the IDOT right of way. Prepare the necessary applications with the Iowa Department of Natural Resources and U.S. Army Corps of Engineers (if necessary) to construct proposed wastewater systeru improvements. 4. Communicate with any affected utilities during the course of design. Conduct periodic meetings with the City as necessary to review the status of the Project. Prepare final design, plans and specifications for the Project for a public bid letting. Specifications shall incorporate the City's standard front end documents and detailed specifications modified and supplemented as necessary by the Consultant. Furnish the City with two (2) copies of the Project Plans and Specifications for final review and approval. Upon final approval by the City of the design, plans and specifications, prepare a final opinion of the Project's anticipated consauction cost. - 1 - 10. 11. 12. 13. Prepare and mail advance notice of project to prospective bidders at least two weeks prior to public hearing. Mail plans and specifications to contractors and suppliers upon their request for said documents and payment of plan deposit. Prepare resolutions for Council consideration of project (format provided by City). Assist the City in securing bids and answer questions of Bidders during the Bidding Phase. Assist in tabulation and analysis of bids and furnish recommendation for award of contract. Project Administration Phase If directed by City, the Consultant shall provide the following services: 1. Provide Project administration - coordinating and communicating. 10. fl. Coordinate the painting and installation of the Project Sign with the City's sign contractor and Traffic Engineering Division. Coordinate the signing of the Contract Documents. Conduct preconstruction conferences with contractors, subcontractors, supplies, utilities, City Staff and IDOT officials. Make periodic visits to the Project during the course of construction. Initiate, negotiate, review and approve all change orders required by the construction, as prepared by the Contractor. Coordinate, facilitate and attend bi-weekly construction meetings. Prepare press releases, if necessary. Initiate, review and execute monthly pay estimates prepared by the Contractor, and submit to City Engineer with recommendation for approval. Upon Project completion, develop and review f'mal contract pay quantities and Pay Estimate from as-built field measurements made by the Inspector and Contractor, or from field and office records, and submit same to City Engineer for approval. Initiate, review and execute Certificates of Completion for City Council acceptance. Draft agenda item accepting work (format to be provided by the City). ~ 2 - 12. Submit necessary documents to the IDOT stating completion of Project and recommending acceptance upon their inspection and approval, if needed. 13. Have available at site, or in office, a full time representative who can answer citizen's inquiries. 14. Complete as-built surveys and prepare as-built drawings. 15. Review laboratory reports and materials submittals. 16. Obtain sales tax statement from Contractor. 17. Send Notice of Completion to IDNR. C. Project Construction Inspection Phase If directed by City, the Consultant shall provide periodic part-time on-site inspection and documentation utilizing a technician or engineer with at least two years experience in the inspection and construction of public improvement projects similar to the proposed lift station and sewer system improvements. D. Other Special Services Provide legal research of property ownership and boundary lines and preparation of property acquisition plats by tire or easement. Preparation of legal descriptions and calculation of acquisition areas. Provide copies of plats and descriptions to owner and assist legal depar'anent with acquisitions. Provide construction staking surveys and set construction stakes for lift station, forze main and sanitary sewer construction and related surface restorations. Preparation of elementary sketches and supplementary sketches required to resolve actual field conditions encountered. Assist the City as expert witness in litigation arising from the development of construction of the Project and in hearings before various approving and regulatory agencies. It is the understanding of the Consultant that the following work or information will be provided by the City: The City will provide plan drawings for the existing Lift Station and Force Main and the City's utilities in the vicinity. The City will provide plan drawings for the present neighboring Highway I improvements. The City will provide information on past lift station operating records and pump calibration results. - 3 - The City will provide information and guidelines to be used by the Consultant in planning for future sewage generation rates. The City through it's Staff or other consultant shall provide topographic contour mapping of the project, site and municipal utility information in the vicinity of the Project. The City will provide subsurface soil exploration for the design of the Project as recommended by the Consultant and soils engineering subconsultant. The Consultant will coordinate the work of the subconsultant and the City will pay the subconsultant directly. 11. ThME OF COMPLETION The Consultant shall complete the following phases of the Project in accordance with the schedule shown. Time of completion may be affected by services to be provided by others, as previously defined. Preliminary Design Phase - 30 days after approval of the Preliminary Feasibility Study and authorization to proceed by City. Construction Documents Phase - 30 days after approval of the Preliminary Design Phase and authorization to proceed by City. HI. GENERAL TERMS The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, or sexual orientation. To discriminate against any individual in terms, conditions, or privileges of employ~nent because of their race, color, religion, sex, national origin, disability, age, marital status, or sexual orientation. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the fight to employ such assistance as may be required for the performance of the Project. ~ 4 - IV A. B. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be made available by said City upon reasonable request from the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and fries. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. At the request of the City, the Consultant shall attend such meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The City agrees to tender the Consultant all fees in a timely manner, except'init, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall continue in full force and effect as though severable from the invalid portion. Original contract drawing shall become the property of the City. The Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. Fees paid for securing approval of authorities having jurisdiction over Project will be paid by the City. COMPENSATION FOR SERVICES Design Plan Phase - The Consultant shall be paid on a lump sum basis an amount of $30,400.00 Project Administration Phase - The Consultant shall be paid on a lump sum basis an amount of $4,000.00 - 5 - Construction Inspection Phase - If directed to perform this phase by City, the Consultant shall submit a detailed proposal for approval by City prior to providing this service. Dt Special Services Phase- If directed to perform any service in this phase by City, the Consultant shall submit a detailed proposal for approval by City prior to providing this service. 1. For Property Acquisition Plats and assistance. 2. For Construction Surveys and Staking. The anticipated total for services A and B is $34~400.00. The final fees for services C and D will be finalized to meet the Owner and Consultant needs when those services and needs are more precisely defined. V GENERAL All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY Title: blayor Date: April 1 1, lqq5 ATTEST: ~./'~~ ~ ~ FOR THE CONSULTANT Shoemaker & Hatland Professional Engineers ,, r. ,, . · s~'~k'F. Lt.u~hlid, P.E. Title: Vico~PresjdfintJ Date: ~ p-a / ~ ~ - - 6 City of Iowa City MEMORANDUM Date: April 7, 1995 To: From: Be: Karin Franklin, Director, Planning& Communibp~veJopr~L~/~~ Chuck Schmadeke, Director, Public Work~ Highlander Li~ Station Capital Project In response to the City Council's request at your meetings of March 27 and 28,background information is being provided on the staff's rationale for the proposed Highlander Lift station project. In May 1993, the City Council undedook a capital projects priority setting process. The Highlander Lift Station capacity expansion was rated as the second highest priority wastewater project. The West Side trunk was the first priority and this project has been completed. The Highlander project received a high priority from the Council based on an apparent desire to enable development in the NCS/Northgate Corporate Park area and the nodh slope of the area south ot 1-80, all within the corporate limits. Shodly after the priority setting, the City Council approved application for a CEBA for NCS that included the expansion of the Highlander Lift Station as part of our local match. As pad of tho capital project priority setting, the Council also gave a high priority to the extension of Scott Boulevard from Rochester Avenue to Highway 1. The reasons for this priority appeared to be two-fold: 1) the pemeption that the extension of Scolt Boulevard would dived a significant amount of traffic from Nodh Dodge Street, and 2) interest in development of the Nodbeast Area of Iowa City (south of 1-80) by the private sector and support from the Council for development in this area. It is within the context of these decisions that the slaff has proceeded with the Highlander project. The original project called for a capacity expansion in the lift station and extension of a trunk line under Highway 1 and 1-80 1o the northern pad of the Krall farm in the Nodheast Area. The flint step in carrying out a capital improvement project is to evaluate the project in the context of City plans and policies and Council decisions that are pertinent to the project at the time the project is being built. Planning and Public Works evaluated the Highlander project in the context of the service area for the lift station, the City's growth policy, anticipated land uses, estimated timing of development from both a public and private pempective, and the costs of the project-in the long-run and in the short-run. Service area and growth policies: The ultimate service area for the lift station is based on topography and anticipated development. The topography sets the physical limitations of the service area; anticipated development is governed by policies and decisions of the Council. Combined, these factors determine the ultimate service area. The service area presented to the Council at your last set of meetings was a physical service area which can be modified by your and future Councils' decisions. The service area the staff worked with in making our recommendation to you included the topographic service area within the corporate limits and a relatively small area north of the corporate limits where we anticipate development pressures if Scott Boulevard is extended. Moving the lift station north along Highway 1 allows us to serve lhis area and prepares for the eventual extension of the system to serve the area west of NCS that is in the corporate limits. Service to the area west of NCS from the current location of the lift station is impeded by the NCS development. Otherwise the service areas of the two lift station locations, current and proposed, can be the same with proper depth at the southerly location (rebuilding the existing li~t station). 2 The adopted Comprehensive Plan anticipates development north of 1-80 within the corporate limits. This development is not included in the phasing sequence since the projected land use is for Office Research Development Centers. The growth policy did not anticipate annexation nodh of the existing corporate limits in this location, however the decision to extend Scott Boulevard to Highway 1 will likely precipitate some development pressures along the arterial street and we can expect in the long-run annexation of 60-80 acres for urban development along Scott Boulevard. This possibility was taken into account when evaluating the lift station. Anticipated land uses and timinq: The size of the lift station is dependent upon the types of usem and when it is likely the uses will be in place. The projected uses for most of the planned service area of this litt station are office research development centers. We did anticipate also the possibility of some residential development, padicularly in transitional areas and as a complement to well-planned office research park developments. Because much of this development is not expected in the shod-run, the lift station will be sized to handle expected short-run flows and will be constructed to allow for upgrades. Any trunk lines will be sized for ultimate flows since it is not efficient to build in a need to replace lines. Costs: Although it may appear prudent in the short-run to build a smaller or more constrained facility, if the long-term plans for an area dictate the need for a larger facility or a relocated facility, it is often less expensive and wiser to install a facility which will serve the long-term needs of an area. We have attempted to recommend such a facility in this case. We have also tried to minimize any "throw- aways", that is, elements which may serve today's needs but will need to be redone or abandoned in the future for an alternative facility. The original project, upon more detailed evaluation, would not allow us to serve the entire planned service area and elements of that project would need to be replaced, abandoned or reconstructed in the future. Based on all of the above, we recommended to you Option C as presented at your last meeting (see Option B & C attached). There are, however, essentially three options for the Council to consider that we believe are viable: .Option A Do nothing. Delay the capacity expansion of the Highlander Lift Station. NCS can function with the current system, however further development in this area including Northgate Corporate Park will be conslrained. We also will not have met our local match obligation for the CEBA; we are unsure of the ramifications of this choice. Option B Eliminate the existing lift station, construct the trunk sewer and lift station as shown in Option B but do not extend the line east along the drainageway. This will allow some further development south of the drainage swale east of Highway 1 but will require additional infrastructure for full development within the corporate limits. Option C Construct an additional lift station at the northerly site and extend a trunk line along the drainage swale east of Highway 1. This will allow more extensive development in this area and will set up the possibility of serving the area south of 1-80 (the Kmll farm). Development beyond the corporate limits will be governed by the Council's decisions regarding the timing of construction of Scott Boulevard and annexation. Another option available to the City is to combine Options B and C which would consist of constructing the lift station as shown in Option B and extending the trunk line as shown in Option C. The total project cost would be $506,250, exceeding the $435,000 budget. Staff will be available at your Monday and Tuesday night meetings if you wish to discuss this item. cc: City Manager City Attorney bcS*l KF. mmo