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1995-04-11 Public hearing (2)
NOTICE OF PUBLIC HEARING The City Council will be holding a Public Hearing to receive comments on Iowa City's Consolidated Plan (a.k,a, CITY STEPS) on April 11, 1995, at 7:30 p.m. This Public Hearing will be held at the Civic Center, Council Chambers, located at 410 E. Washington Street, Iowa City, Iowa. Summaries of the CITY STEPS Plan am available from the Department of Planning and Community Development or by calling Steven Nasby at 356-5248. Applicant Name & Project DescriptJ~o~ CITY OF IOWA CITY 1995 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAMS City of Iowa City - Housing for Working Singles GICHF/Bums - Affordable Multi-Family Rentals HACAP - Transitional Housing Iowa City PHA - Tenant Based Rental Assistance First National Bank - Downpayment Assistance for Manufactured Housing City of Iowa City - Housing Rehabilitation Elderly Services Agency - Small Repair Program Domestic Violence Inter. Pro. -Shelter Modifications Emergency Housing Project - Shelter Rehabilitation LIFE Skills - Housing Support Program Coordinator Domestic Violence Inter. Program - Furniture Project Johnson County Dept. of Health o Adult Day Program Aid to Hmnan Service Agencies Mayor's Youth Fanploy. Pro. - Entrepreneurial/Job Dev. Institute for Social &Econ. Der. - Microenterprise Der. I.e. Human Rights Comm.. Discrimination Survey Contingency Fund Phuming Adminislxation TOTAL Amount Reques~gd Commission Recommendation $200,000 (CDBG) $150,000 (HOME) $ 0 (CDBG) $100,000 (HOME) $250,000 (CDBG) $290,000 (HO/vlE) $100,000 (CDBG) $1oo,ooo (HOME) $250,000 (CDBG) $141,647 (CDBG) $597,437 (HOME) $150,000 (HOIvIE) $125,000 (HOME) $284,000 (CDBG) $217,560 (HOME) $ 28,000 (CDBG) $82,000 (CDBG) $ 24,500 (CDBG) $16,703 (CDBG) $ 23,414 (CDBG) $250,000 (CDBG) $105,000 (CDBG) $ 31,629 (CDBG) $ 26,560 (CDBO) $ 20,503 (CDBG) $ 54,883 (CDBO) $ 57,440 (HOME) $12,000 (CDBG) $119,000 (CDBG) $ 35,000 (HOME) $3,250,629 $ 80,000 (HOME) $284,000 (CDBG) $190,000 (HOME) $ 28,000 (CDBG) $ 63,000 (CDBG) $ 24,500 (CDBG) $16,703 (CDBG) $10,000 (CDBG) $100,000 (CDBG) $105,000 (CDBG) $19,497 (CDBG) $ 26,560 (CDBG) $ 0 (CDBG) $ 54,883 (CDBG) $ 30,000 (HOME) $12,000 (CDBG) $119,000 (CDBG) $ 35,000 (HOME) $1,789,790 Staff l~commendation $107,584 (CDBG) $1 oo,ooo (HOME) $ 0 (CDBG) $ 75,000 (HOME) $135,000 (CDBO) $150,000 (HOME) $ 50,000 (HOME) $284,000 (CDBG) $21L56o (HOME) $ 28,000 (CDBO) $ 50,000 (CDBG) $ 24,500 (CDBG) $16,703 (CDBG) $14,000 (CDBG) $100,000 (CDBG) $105,000 (CDBG) $ 20,000 (CDBG) $19,000 (CDBG) $ 0 (CDBG) $ 70,003 (CDBG) $ 57,440 (HOtviE) $12,000 (CDBG) $119,000 (CDBG) $ 35,000 (HOME) $1,789,790 ]~LQ.Ta~ CDBG mcemmendations were mede by the Committee on Conununity Needs and the HOME recommendations were made by the Housing Commission. CITY OF IOWA CITY PROJECT RESOURCE BOOK CDBG and HOME Funds 1995 Department of Planning and Community Development City of Iowa City 1995 Community Development Block Grant (CDBG) and HOME Funds PROJECT RESOURCE BOOK Committee on Community Needs Linda Murray, Chairperson Grace Cooper Lisa Engh Jolm Falb Jim Harris Rusty Martin Chris Randall Gretchen Schmuch Maris Snider Submitted by: and Housing Commission Ben Moore, Chairperson Charles Eastham Jim Harris Jack McMahon Roger Reilly Jayne Sandler Elizabeth Swenson April 11, 1995 COMMUNITY DEVELOPMENT DIVISION DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY TABLE OF CONTENTS PART I EVALUATION 1. Memo from Marianne Milkman - Comments on CDBG Projects ..... p. 1 2. Memo from Community Development Staff .................. p. 5 3. Memo from Linda Severson - Human Service Agency Requests ..... p. 7 4. Staff Recommendations for 1995 CDBG Funding ............... p. 19 PART II PART III PART IV MINUTES OF PUBLIC MEETINGS I. Public Hearings - Applicant Presentations February 22, 1995 .................................. p. 20 February 23, 1995 .................................. p. 34 2, Discussions of 1995 CDBG Requests March 6, 1995 .................................... p. 42 March 7, 1995 .............. ' ...................... p. 48 3. CDBG Project Ranking Worksheets ....................... p. 55 PROJECTS RECOMMENDED FOR 1995 CDBG FUNDING CDBG Applications .................................... p. 59 PROJECTS RECOMMENDED FOR 1995 ItOME FUNDING Memo from Steven Nasby ................................ p. 229 Memo from Marianne Milkman - Comments on HOME Projects ........ p. 231 Staff Recommendations for 1995 HOME Funding ................. p. 233 HOME Project Ranking Worksheets ......................... p. 235 HOME Applications ................................... p. 237 PART I EVALUATION Marianne Milkman's Memo - Comments on CDBG Projects ....... p. 1 Memo from Community Development Staff - Additional Information about Projects ............................ p. 5 Linda Severson's Memo - Human Service Requests ............. p. 7 Staff Recommendations for 1995 CDBG Funding .............. p. 19 City of Iowa City MEMORANDUM Date: March 16, 1995 To: From: CCN ~ Marianne Milkman, Community Development Coordinator Re: 1995 CDBG Funding Requests At the last meeting I told you I would not be writing a memo with comments on the funding requests this year. However, your obvious disappointment at this and staff discussions have changed my mind. It is important for you to know the factors that played a part in staff recommendations. Please note that if there are no or few comments on a particular proposal, it does not mean that it is a poor proposal, it just means that we feel all the issues have been raised and discussed at your meetings. Comments on projects are listed under various categories as set out by HUD. The projects listed are eligible for funding under these specific categories. Unfortunately, this means that the projects are no longer in the order in which the pages of the applications are numbered; however, the index should help you to locate the projects easily. I. ACQUISITION AMOUNT REQUESTED 1. City of Iowa City - Housing for Working Singles $200,000 The comments and questions at the meetings were well taken. Staff agrees that this project needs to be worked on, particularly as it relates to management of the property. However, because there is such a great need for this type of housing, in particular to relieve the congestion at EHP, we think it is important to have money available to buy a suitable property if it comes on the market. If you decide to allocate funds to this project, you can certainly do so with the condition that no later than September 30, 1995, you want to see a more detailed description and management plan. The Housing Commission allocated $1OO,O00 in HOME funds to this project with the assumption that management plans would be forthcoming. 2. GICHF/Burns - Affordable Multi-Family Rental Housing $250,000 This project presents a dilemma. While additional rental housing is a very high priority, the purchase offer Mr. Burns mentioned at the presentation has been refused. The seller may reconsider it in 60-90 days, and there is another possible site that is being worked on. II. Currently this non-profit/for-profit partnership has $300,000 in funds from last year ($150,000 HOME, ~ 150,000 CDBG). Because of the difficulty of land acquisition and rezoning for affordable housing in Iowa City, we want to make sure funds are available when the opportunity arises, but we are also hesitant to set aside too large a sum, because it is important to use available monies as quickly as possible. This is even more urgent now that HUD is going to a "performance-based" review system. The Housing Commission has recommended that ~ 100,000 in HOME funds be set aside for the Community Housing Development Organization (Greater Iowa City Housing Fellowship). A minimum of ~ 75,000 is required under the HOME regulations. Staff has recommended that no additional CDBG funds be allocated at this time, largely because of the considerable unexpended funds from last year. 3. HACAP - Transitional Housing $250,000 This project will increase the transitional housing stock while not decreasing the number of housing units assisted by the City. The City will either buy 18 more public housing units or receive 18 new vouchers for housing assistance. HACAP can provide services to 18 ~dditional units if it purchases these units. Total financing for the project will probably not be determined until HACAP has some idea of how much CDBG money is recommended. This is a project where you could also allocate funds with a condition requiring review of financing by December 1995, or something like that, Staff is recommending a 15% downpayment on this project. PUBLIC FACILITIES AND IMPROVEMENTS DVIP Shelter i~odifications $82,000 DVIP still has $14,500 in unspent CDBG funds from last year for a bathroom in the basement and remodeling the children's area. They now feel this amount is inadequate for that purpose. In addition, the second egress, resolution of the ramp drainage problem, and additional counseling/office space are needed. Staff is recommending that an architect draw new basement plans. Also, some of the construction can be done at less cost than estimated and DVIP has reduced its request to $53,000. Johnson County Department of Health - Adult Day Program $250,000 The City Council has determined that this program needs to find new space in order to be able to expand. The Senior Center location continues to house the reduced program (11 persons) at this time. The County Board of Supervisors has agreed to provide $50,000 for this project. Other funding sources also need to be explored. 3 III, PUBLIC SERVICES 1. DVIP- Furniture Project $23,414 From being a largely volunteer effort (no pay), this program has been run by VISTA volunteers (paid) over the past two years. It is clearly serving a need and keeping some furniture out of the landfill. The City Manager has agreed that $10,000 of the Landfill Surcharge fund could be used for this project. There have been questions as to the need for a full-time coordinator to run this program. A computer would certainly help to cut down some of the recordkeeping. However, this position should not be funded by the CDBG monies on an ongoing basis, so it is important for the coordinator to seek other funding this year. Between coordinating the furniture project and grant writing, this activity probably warrants a full-time position at this time. 2. LIFE Skills Inc. - Housing Coordinator $16,703 LIFE Skills has tried to find other funding sources during the past year without success. The program has been given a high priority and may be in greater demand soon as more transitional housing is produced and as more families strive for self- sufficiency through various other programs. The City Council is still considering Jim Harris' proposal (supported by the Housing Commission) to fund a full-time housing coordinator to assist households in finding and staying in housing. At present a source of City funds has not been identified. 3. MYEP - Entrepreneurial/Job Development $31,629 The Popcorn Wagon provides a good small business training experience for youth. After last year's learning experience, the program seems to be better organized this year. From comments by Linda Severson and others, it is questionable whether MYEP is the right place for the proposed Job Development Placement program for 17- 24 year olds. IV. REHABILITATION 1. City of Iowa City - Housing Rehabilitation $284,000 This housing program in conjunction with HOME funding assists low income homeowners, including owners of manufactured housing. Unlike CDBG funds, HOME rehab tunds can only be used for comprehensive rehab projects which often cost $ 22,000-$ 28,000 per home. The CDBG rehab office is a place that many low income homeowners turn to when they need a new roof and cannot afford a conventional loan, and thus the program helps to maintain the City's housing stock. These funds he~p to support the rehab staff, who also work on other housing rehab related projects, such as architectural salvage and assisting small contractors, etc. The Housing Commission allocated $190,000 in HOME funds for comprehensive rehab of 6-7 homes. 3 4 2. ESA - Small Repair Program $28,000 There were some questions on the savings realized from adapting a bathroom for accessibility at one time rather than on an "as needed basis" basis. Attached to this memo is some information Jean Mann has provided on this matter. 3, EHP - Shelter Rehabilitation It desperately needs it! $24,500 V. ECONOMIC DEVELOPMENT 1, ISED - Micro-enterprise Development 826,560 This program has only run for eight months in Iowa City so it is hard to judge its accomplishments. Detailed documentation and follow-up should help determine its long-term success, particularly in terms of actually creating businesses which can support a household. Staff is recommending funding at a level of 10% over last yeads allocation. Vl. PLANNING 1. City of Iowa City - Planning and Research $12,000 Some planning and research is essential to the production and updating of the Consolidated Plan (CITY STEPS) annually. This plan lists many areas where more information and research are needed to determine the best way to approach identified problems. 2. Iowa City Human Rights Commission - Fair Housing Survey 820,503 The timing of this survey this year in conjunction with the state-wide survey would be good. The Committee has raised many questions about the possibility of broadening the survey, and looking into other sources of funding. Attached to this memo are both the staff recommendations and the rankings of all the projects by the Housing Commission and CCN. if you have any questions about any of this, please call Marianne at 356-5244, Stephen Long at 356-5250, or Steven Nasby at 356-5248. Attachments City of Iowa City MEMORANDUM Date: March 2, 1995 To: From: CCN & Housing Commission Members Community Development Staff Re; Additional Information on FFY95 CDBG and HOME Funding Applications Here are some answers to both asked and unasked questions relating to specific CDBG and HOME applications. 1. Hawkeye Area Community Action Program - Transitional Housing State HOME funds cannot be used for this project, so the total request for $250,000 has been included in the CDBG application. 2. ISED - Micro-enterprise Development Kristi Barber mailed some additional information to all CCN members individually with regard to questions asked at the meeting. DVIP - Shelter Modifications Apparently the need for a second egress from the basement was not recognized when plans were reviewed. We do not know if the Building Department was told that the basement would only be used for storage and therefore did not need a second exit or whether this requirement was just missed. The ramp drainage problem was recognized when the design was completed, but a decision was made at that time to go ahead and build it anyhow. A less expensive solution to solving this problem is being investigated. 4. DVIP - Furniture Project There is good news on this one. The City Manager has agreed that $10,000 from the Landfill Surcharge Fund could be used for this project. This fund can be used for activities that reduce the amount of waste going to the landfill, and much of the furniture that is used in this project would be headed for the landfill. 5. MYEP- Entrepreneurial/Job Development We've been checking to see if any of the activities carried out by this MYEP project could be considered as econdmic development rather than as a public service. The only possible area is the Popcorn Wagon business. This portion of the request totals ~ 16,714. We are not sure it is worth splitting up this request into two separate projects. Also please note the revised budget submitted by MYEP. 6. Johnson County Department of Health - Adult Day Program The Johnson County Department of Health will provide a letter that clarifies their statement that the full 8250,000 requested was needed for this project. Johnson County Council of Governments Date: March 2, 1995 To: Committee on Community Needs From: Linda Severson, Human Services Coordinator Re: Human Service Requests for FFY95 Community Development Block Grant Funding Since 1983, the Human Services Coordinator has been providing input to CCN regarding requests for funding from providers of human services. This yeads repod contains two sections: (1) the United Way Planning Division's agency rankings from the Joint Coralville/Iowa City/Johnson County/United Way Budget Hearings, and (2) a bdef description of each agency that is requesting funding. I hope that the information enclosed will enhance your review of all human service funding requests by providing you with background regarding the history and services of the organizations involved. Six of the organizations making requests this year are agencies that padicipate in the Joint , Coralville/Iowa City/Johnson County/United Way Funding Process. As part ofthat process, the United Way Planning Division, which includes both Iowa City and Johnson County representa- tives, scored each of the 28 presenting agencies on a scale from 1 to 5 (with 5 being best) in four areas: the impodance of the services provided, the quality of those services, administra- tion/fiscal management, and interagency cooperation. The ratings were based on a 30-minute hearing as well as 20+ pages of budgetary and programmatic information. The attached list is in rated order based upon a composite of each agency's standing for all aspects of its operation. For your information, I have attached a copy of the Agency Evaluation Form that was completed by each Planning Division member for each agency. The other organizations requesting funding are not pad of the Joint Process because they do not receive on-going block grant funding from Coralville, Iowa City, Johnson County, or United Way. LIFE Skills, Inc. is a United Way member agency with designated status. That status indicates that an agency has fulfilled the requirements for United Way membership but is not pad of the Joint Process because, as a Designated Agency, it does not reciuest or receive a block grant The Adult Day Program is a service of the Johnson County Depadment of Public Health which is a pad of Johnson County government. In the attached Agency Descriptions narrative, I have bdefiy discussed each of the eight organizations ~hat have made proposals; I have included both the history and current activities of each, understanding that CCN needs to know the strength of any requesting organization in order to judge its ability to carry out the proposal. Eight organizations that have submitted proposals: Domestic Violence Intervention Program, Furniture Project, Elderly Services Agency, Emergency Housing Project, Hawkeye Area Community Action Program, Johnson County's Adult Day Program, LIFE Skills, and Mayor's Youth Employment Program, currently provide high quality service to our community. I have found no reason, either administrative or programmatic, for recommending the denial oi' any of these proposals. There is no duplication of service, and each project would enable an already strong organization to better serve the Iowa City community MICROFILMED CR_--S ~ .:.: 7 .,~ E~Y TECHNOLOGIES ' :-:."':: i:' ~NFORMAT~ON City of Iowa City MEMORANDUM Date: March 2, 1995 To: From: CCN & Housing Commission Members Community Development Staff Re: Additional Information on FFY95 CDBG and HOME Funding Applications Here are some answers to both asked and unasked questions relating to specific CDBG and HOME applications. 1. Hawkeye Area Community Action Program - Transitional Housing State HOME funds cannot be used for this project, so the total request for $250,000 has been included in the CDBG application. 2, ISED - Micro-enterprise Development Kristi Barber mailed some additional information to all CCN members individually with regard to questions asked at the meeting. 3. DVIP - Shelter Modifications Apparently the need for a second egress from the basement was not recognized when plans were reviewed. We do not know if the Building Department was told that the basement would only be used for storage and therefore did not need a second exit or whether this requirement was just missed. The ramp drainage problem was recognized when the design was completed, but a decision was made at that time to go ahead and build it anyhow. A less expensive solution to solving this problem is being investigated. 4. DVIP - Furniture Project There is good news on this one. The City Manager has agreed that $10,000 from the Landfill Surcharge Fund could be used for this project. This fund can be used for activities that reduce the amount of waste going to the landfill, and much of the furniture that is used in this project would be headed for the landfill. 5. MYEP - Entrepreneurial/Job Development We've been checking to see if any of the activities carried out by this MYEP project could be considered as econdmic development rather than as a public service. The only possible area is the Popcorn Wagon business. This portion of the request totals $16,714. We are not sure it is worth splitting up this request into two separate projects. Also please note the revised budget submitted by MYEP. 6. Johnson County Department of Health - Adult Day Program The Johnson County Department of Health will provide a letter that clarifies their statement that the full $250,000 requested was needed for this project. Johnson County Council of Governments 410E V~rm S~ Date: March 2, 1995 To: Committee on Community Needs From: Linda Severson, Human Services Coordinator Re: Human Service Requests for FFY95 Community Development Block Grant Funding Since 1983, the Human Services Coordinator has been providing input to CCN regarding requests for funding from providers of human services. This year's report contains two sections: (1) the United Way Planning Division's agency rankings from the Joint Coralville/Iowa City/Johnson County/United Way Budget Hearings, and (2) a brief description of each agency that is requesting funding. I hope that the information enclosed will enhance your review of all human service funding requests by providing you with background regarding the history and services of the organizations involved. Six of the organizations making requests this year are agencies that participate in the Joint · Coralville/Iowa City/Johnson County/United Way Funding Process. As part of that process, the United Way Planning Division, which includes both Iowa City and Johnson County representa- tives, scored each of the 28 presenting agencies on a scale from 1 to 5 (with 5 being best) in four areas: the importance of the services provided, the quality of those services, administra- tion/fiscal management, and interagency cooperation. The ratings were based on a 30-minute hearing as well as 20+ pages of budgetary and programmatic information. The attached list is in rated order based upon a composite of each agency's standing for all aspects of its operation. For your ini'ormation, I have attached a copy of the Agency Evaluation Form that was completed by each Planning Division member for each agency. The other organizations requesting funding are not part of the Joint Process because they do not receive on-going block grant funding from Coralville, Iowa City, Johnson County, or United Way. LIFE Skills, Inc. is a United Way member agency with designated status. That status indicates that an agency has fulfilled the requirements for United Way membership but is not part of the Joint Process because, as a Designated Agency, it does not request or receive a block grant. The Adult Day Program is a service of the Johnson County Depadment of Public Health which is a part of Johnson County government. In the attached Agency Descriptions narrative, I have briefly discussed each of the eight organizations '[hat have made p~oposals; I have included both the history and current activities of each, understanding that CCN needs to know lhe strength of any requesting organization in order to judge its ability to carry out the proposal. Eight organizations that have submitted proposals: Domestic Violence Intervention Program, Furniture Project, Elderly Services Agency, Emergency Housing Project, Hawkeye Area Community Action Program, Johnson County's Adult Day Program, LIFE Skills, and Mayor's Youth Employment Program, currently provide high quality service to our community. I have found no reason, either administrative or programmatic, for recommending the denial of any of these proposals. There is no duplication of service, and each project would enable an already strong organization to better serve the Iowa City community 7 2 A portion of iowa City's FFY94 entitlement funding will again be used to support the City of Iowa City's FY95 Aid-to-Agencies program. Until FY87, Aid-to-Agencies funding came entirely from General Revenue Sharing. When General Revenue Sharing monies were not available for FY88, Iowa City followed CCN's recommendation and used $93,150 of CDBG funding to replace a portion of the $195,509 Aid-to-Agencies shortfall. Approximately 15% of CDBG funding ($87,600 for FY89, $91,050 for FY90, $85,800 for FY91, and $81,000 for FY92 and FY93) has been used in each succeeding year for that purpose. $105,000 has been used for Aid-to-Agencies funding for FY94, FY95 and $105,000 is again planned for FY96 (out of a total proposed Aid to Agencies budget of $365,190.00.) In order to minimize monitoring require. ments, CDBG funds are expended directly for only three agencies, but CDBG support actually impacts all agencies that are funded through the Aid-to-Agencies program: Big Brothers/Big Sisters Crisis Center Domestic Violence Intervention Program Elderly Services Agency Emergency Housing Project HACAP (Hawkeye Area Community Action Program) ICARE (Iowa Center for AIDS/ARC Resources & Education) Mayor's Youth Employment Program MECCA (Mid-Eastern Council on Chemical Abuse) Neighborhood Centers of Johnson County Rape Victim Advocacy Program Red Cross United Action for Youth Continuation of CDBG funding for the Aid-to-Agencies program is imperative to enable these agencies to continue to provide their important services to the people of Iowa City. If you have questions about this report, or about any other aspect of these human service requests, please call me at 356-5242. I will be glad to work with you to get the information you need. Attachment jccoghs~955reqs. mmo NAME OF AGENCY PLANNER # GUIDELINES FOR THE CITIZEN REVIEW COMMITTEE EVALUATION SHEET FOR PLANNERS AND WORI(SHfiET FOR ALLOCATORS In reaching your judgments about United Way Agencies, there are four categories to be considered; Importance, Quality, Administration/Fiscal Management and interagency Cooperat/on. Several questions are listed under each category to help focus and guide your thinking. The questions are not equally important, they are not listed in any particular order and some may not be appropriate for all agencies. Additional questions may occur to you and should also be considered as you reach your judgments. These guidelines are to be used as you study the budgets and other hearing materials, and as you listen to presentations at the hearings. If the written materials in combination with the presentations do not .provide you with enough information to address these issues, please ask questions at the hearings. We will also use these guidelines to structure our discussions at the end of each hearing. PLANNERS: A numerical ranking In each category in required. Circle on._...~e number and, do not leave blanks. Comments are strongly encouraged end will be summarized end. communicated to Allocaters. ALLOCATORS: Usothoseguidelinesaa¥our worksheet for each Agency presa~tien. Itwillbe helpfulfor~ackingtnformadan for the final Allocation meeting. I. IMPORTANCE How important is the service provided relative to overall community needs? Are there other available services to address this community need? Do the Agency's programs' focus on services to persons who have low income, disabilities, or who are otherwise disadvantaged? 1. Not very important. 2. Helpful. 3. Important. 4. Very important. 5. Critical. COMMENTS: mi. QUALITY What are the criteria for excellence in the Agency's services? Does the Agency effectively evaluate their performance against these criteria? How does the Agency plan to assure Quality in the future? What improvements has the Agency made in the last year? Does the Agency solicit feedback from Clients, other Agencies and the Community concerning service effectiveness? Is staff training adequate? 2. 3. 4. 5. Quality of services is poor. Service quality is fair. Service quality is good. Service quality is very good. Service quality is excellent. COMMENTS: Ill. ADMINISTRATION/FISCAL MANAGEMENT Does tha Agency have effective Community Relations? Does the Agency effectively utilize human resources (staff, volunteers, contract labor, consultants)? How is the Board involved? Does the Agency adapt to changing needs? Does the Agency's budget demonstrate sound fiscal practices? Does the Agency effectively and a~oropriatel¥ raise funds (from bake sales to grants)? Do the costs of the services seem reasonable? COMMENTS: 2. 3. 4. 5. Administration and Fiscal Management are poor. Administration and Fiscal Management are fair. Administration and Fiscal Management are good. Administration and Fiscal Management are very good. Administration and Fiscal Management are excellent. IV. INTERAGENCY COOPERATION Does the Agency effectively collaborate with other Agencies with respect to programs, resources, and clients? Is the Agency involved with community efforts and does it coordinate with United Way, City and County entities where appropriate? COMMENTS: 2. 3. 4. 5. Interagency Cooperation is poor, Interagency Cooperation is fair. Interagencv Cooperation is good. Interagency Cooperation is ve~ good. Interagency Cooperation is excellent. V. SPECIAL CONSIDERATIONS Are there special considerations, positive or negative, that siqnificantlv affect the Agency's need for United Way funding? United Way Planning Division FY96 UNITED WAY AGENCIES CLUSTERED* BY MEAN RATINGS January 26, 1995 AGI~NCY Crisis Center Elderly Services Visiting Nurse Association Big Brother/Big Sister Free Medical Clinic Neighborhood Centers Arc Domestic Violence Intervention Program Community Mental Health Center Emergency Housing Project 4 C's - Community Coordinated Child Care Goodwill Industries Greater Iowa City Housing Fellowship HACAP Handicare Rape Victim Advocacy Program United Action for Youth Youth Homes Dental Services for Indigent Children Hillcrest Family Services ICARE Legal Services Mayor's Youth Employment Program MECCA Red Cross School Aid for Children Special Care Dental Program Lutheran Social Services 'Agencies within each cluster had mean ratings which differed less than .3 of a point, i,e. an insignificant difference, and consequently are listed in alphabetical order, Agencies in different clusters had mean ratings which differed by .a,t, least ,3 of a point. It is of interest to note that the maximum difference between the highest and lowest rating was 1.34. AGENCY DESCRIPTIONS Domestic Violence Intervention Program' Children's Proqram The Domestic Violence Intervention Program (DVIP) has been providing comprehensive services to those affected by domestic violence in Johnson County since 1980. This agency provides: safe shelter, food and clothing for victims of battering (and for their children); short-term counseling, advocacy and referral for both Shelter residents and other victims of abuse; programs for children who have experienced the effects of violence in their families and assistance for parents in meeting their children's needs; community education on the issue of domestic violence; and outreach to victims whose batterers have been arrested under the mandatory arrest law. In FY94, DVIP provided 8,216 days of shelter to victims of violence and their children. Sources of funding for DVIP include Iowa City, Johnson County, Coralville, United Way, state and federal grants and extensive fundraising. DVIP is providing important, high quality services to many victims of violence, and the new Domestic Violence Shelter has created an environment that supports clients as they work to stabilize their lives. Two issues have been identified that need resolved to either prevent future damage or to be able to utilize space. A ramp (to offer accessibility) to the lower level is located on the southwest corner of the shelter. When there is rain, the water goes down the incline and seeps into the basement. One solution is to install some kind of covedng over the ramp to divert the water flow away from the building. The other issue is a second egress is needed from the basement area before it can be utilized for activities. Additionally, funds secured for the shelter's construction did not permit subdivision of the lower level of the facility; it remains a large open space. A smaller, secure space is necessary so that children can work calmly and quietly together on a variety of efforts, especially on work in small groups to process their feelings about and reactions to the violence they have experienced. Elderly Services A~lency Small Repairs & Modifications Project The Elderly Services Agency (ESA) has been operating since 1980 and offers four programs to residents of Johnson County who are age 60 and older. Program 1 is the Chore Program that provides chore, in-home and respite services to enable elderly persons to remain in their own homes. Program 1 also includes the Subsidized Chore Program that provides funding from the State Department of Health to subsidize chore services for elderly persons with very low irmomes. Program 2 has two components: RSVP (Retired Senior Volunteer Program) matches seniors with volunteer opportunities throughout the community, and Outreach seeks out and assists elderly persons in need of services. Program 3 also has two components: Shared Housing matches eldedy people with others who will share their homes in return for rent or services, and the Housing Repair Program uses CDSG funds in combination with additional funding from Iowa City and United Way to enable persons in Iowa City who are elderly or disabled -2- I to remain in'their own homes safely. Program 4, Case Management, provides case coordination for elderly people with very complex needs. ESA has maintained the goal of helping people 60 years of age and older to remain safely in their homes for as long as possible. During FY93, ESA served a total of 911 Iowa City residents through its programs. ESA's funding sources include Iowa City, Johnson County, Coralville, United Way, Hedtage Area Agency on Aging, grants and contributions. Because ESA offers a broad range of support services to low and moderate income frail elderly persons, it is an excellent choice to provide the Small Repair Program for which CDBG funding is requested. Emerqenc¥ Housinq Proiect Bathroom Remodelinq The Emergency Housing Project (EHP) is a pdvate, secular, non-profit agency in Johnson County. The Agency's primary purpose is to provide temporary shelter to those without financial resources; and to assist those individuals in securing and maintaining the best circumstance possible. EHP was started in 1983 by a group of local churches and human-service agencies in response to a recognized need. The agency serves County residents, visitors and outpatients to the Veterans Administration, University and Mercy Hospitals, job seekers from across the United States, and transients. In 1984, the City of Iowa City provided Community Development Block Grant funds to purchase a house on 331 N. Gilbert Street, which still serves as the shelter. Local churches agreed to provide funding and to send representatives to the Board. The shelter is a two-sto~ residential home with a basement. At times there are 40 residents on a nightly basis, using the three bathrooms. This request would remodel all the bathrooms, upgrade some wiring, and make the first floor bathroom accessible and useable by individuals with physical disabilities. Furniture Proiect - Domestic Violence Intervention Proqram (Lead Aqenc¥) Staff Position The Furniture Project evolved from discussion among human service agencies in Iowa City in the fall of 1992. The goal of the Furniture Project is an interagency effort to match furniture donations from the community with the needs of low income families and former shelter residents to furnish homes, It is the project's 9oai to better use the resources of our community to meet the needs of its citizens. The reuse of furniture not only meets a vital need but also significantly reduces waste created when furniture items are discarded. The Furniture Project has been staffed by Vista volunteers since August of 1993. A number of human service agencies and individuals from the community have offered volunteer time (a monthly average of 60 hours) to assist with all aspects of the project. The City offers storage space on S. Riverside Drive. A pamphlet and a video have been developed to inform the community about the Furniture Project. The video is currently being shown on the community access channel. -3- The project offers a vital service to people in need of household items, for people who want to donate household items as well as reducing the amount of furniture taken to the landfill. Hawkeye Area Community Action Proqram, Inc. Transitional Housinq The goal of the Hawkeye Area Community Action Program, Inc. (HACAP) is to promote economic and emotional self-sufficiency for low income individuals and families. HACAP was incorporated in 1965 under the provisions of the federal Economic Oppodunities Act of 1964 to serve Johnson County. During succeeding years, services to additional counties were added: Linn and Jones Counties in 1968, Benton and Iowa Counties in 1974, and Washington County in 1981. HACAP continues to serve that six- county area with a range of services to meet the needs of each county. In Johnson County, HACAP operates a Head Start Program that provides services for both full and partial days. Its Food Rese~oir provides government surplus commodities and privately donated food to needy families and to local agencies that feed hungry people. HACAP's Transitional Housing Program currently provides eight rental units, in combination with intensive support services, in JOhnson County. HACAP also offers weatherization, energy assistance and elderly employment services in Johnson County. HACAP served 5,711 Iowa City residents in FY94. HACAP receives local funding from Iowa City, Johnson County, and United Way. Its primary support comes from federal programs. HACAP is requesting CDBG funding to secure 18 units of affordable housing for extremely low income and very low income families using Section 8 cedificates for rental payments. This project is known as Transitional Housing/Second Steps and would provide supportive services including family development, basic life skills education and case management to all tenants in varying levels. Johnson County Adult Day Proqram Buildinq Project The Adult Day Program (ADP) began in the summer of 1979 as an independent project and soon became affiliated with the University of Iowa's Gerontology Center and Department of Family Practice. ADP became a program of the Visiting Nurse Association in 1985 and remained an important part of that agency through 1992. In 1991, the Johnson County Department of Public Health and the Visiting Nurse Association.instituted a combined review of their services, and that study resulted in changes aimed at enhancing the efficiency and quality of all services. As a result of that study, in April of 1992, ADP became a program of the Depadment of Public Health and the Homemaker Home Health Aide Program moved from the Department of Public Health to the Visiting Nurse Association. Through all these changes, the ADP has worked to help older adults and adults with disabilities to remain living at home for as long as possible by delaying or preventing institutionalization. Clients of ADP have experienced some loss of physical or mental function but are determined to remain creative and independent. ADP works through services such as arts and recreation -4- activities, exemise, reality orientation, education, counseling and health monitoring to improve clients' functioning, increase activity, enhance awareness and maintain independence. In 1994, the ADP served 35 Johnson County residents with 85% (29- 30) being from Iowa City. In 1984, the ADP became permanently based at the Senior Center. While there are many advantages to providing ADP services at the Senior Center, the space available there for this program has not been adequate to meet the needs of clients for several years. While staff and clients have managed to work in a small space so they can enjoy the other advantages of the Center, there is no additional space available in the building for expansion of the ADP. State rules for adult day programming have been developed and were implemented during 1994. A Task Force was appointed in April of 1994 to investigate and identify space needs and solutions for the Adult Day Program (ADP) due to new state regulations that have specific physical space requirements and the award of $25,000.00 by the Committee on Community Needs for renovations at the Senior Center. At the request of the Task Force, the ADP staff developed a two and five year strategic plan. After review, the Task Force voted to support the plan and submitted the plan as their recommendation to Iowa City City Council. The Senior Center Commission indicated there was no additional space at the Senior Center for expansion of the ADP. The Council didn't suppod the strategic plan. The Council agreed that the ADP may stay in the existing square footage at the Senior Center and look for another facility (Council Work Session 1130195). LIFE Skills, Inc. Housinq Suppod Proqram LIFE Skills, Inc. is a private non-profit agency founded in 1989 to provide education and assistance to children, adults and families in need of help. LIFE Skills current!y prowdes a range of State of Iowa approved programs and services to add:ess .'.he needs of families in crisis and of persons who are developmentally different. These include parenting skills education, community assistance, protective supervision that includes supervised foster care visitation, recreation/leisure skills instruction, protective homemaking and a supervised apartment living program. LIFE Skills is currently providing 118 households with these services that enhance the ability of the individual or family to function as independently as possible. Many of the agency's programs are supported by purchase of service funding from the State of Iowa and from Johnson County. LIFE Skills is in the midst of its third year operating the Housing Support Services Program for which continued CDBG funding is requested. While it is still a comparatively new program, it has gained a reputation for providing high quality assistance to individuals and families who need help developing the ability to find and maintain appropriate housing. LIFE Skills has developed a relationship with local service providers and Iowa City's Housing Assistance Program which make referrals of some of their most difficult to house clients. During the first eight months of this fiscal year. LIFE Skills has served 39 households through this program; it anticipates serving -5- approximately a total of 70 households by the end of the year. LIFE Skills is also working to develop a good relationship with Iowa City landlords in the hope that they will be more willing to rent to difficult to house families if LIFE Skills support is involved. Mayor's Youth Employment Program The Popcorn Waqon, Job Readiness & Employment Services to Youth 17-24 The Mayor's Youth Employment Program (MYEP) was begun in 1968 to provide employment opportunities to disadvantaged youth in Iowa City and surrounding communities within Johnson County. The agency now provides those services through three programs. The Employment Program offers work experience to youth during the school year in the public and private sectors. It also includes transition programming that provides special help to those with exceptional employment problems, support for pregnant and parenting teens, and work with homeless young adults. The Corps Program includes the Iowa Conservation Corps, the Young Adult Conservation Corps, and the Year Round Corps. The Entrepreneurial Program includes the Popcorn Wagon project that is a major component for MYEP's proposal for CDBG funding. In FY94, MYEP served 140 Iowa City residents. MYEP's funders include Iowa City, Coralville, Johnson County, United Way, the Iowa City Community School District, the University of Iowa, the State of Iowa Department of Economic Development and grants. Young persons who padicipate in the employment programs at MYEP must often deal with many significant problems ih addition to the need for employment. Some are or have been homeless, while many come from disrupted families and have manifested significant behavior problems. With the Popcorn Wagon, MYEP would like to expand the entrepreneurial component to include a training curriculum in addition to on-the-job training. The Job Readiness Curriculum would especially help those who have not learned the basics about doing a good job at work: being on time, going to work when scheduled, acting appropriately and being polite to customers and co-workers. Most people learn those skills by observing and talking with their parents or other adults about their work; these young people often have not had that opportunity. Private employers often cannot afford to be patient as troubled young employees work through first job adjustments. With the Job Readiness curriculum, MYEP would be able to intervene as soon as problems are evident and could be more supportive as the youth work toward readiness for competitive employment. The Job Development/Placement part of the MYEP's proposal would address employment needs of youth 17-24 years of age. While MYEP currently offers a broad range of employment opportunities, the proposed project will provide new and complementary training and employment experiences that have not previously been available to young people in this community. Johnson County Council of G ments 410 E Vv~h~t~ St love3 Gty ~ 52240 Date: To: From: Re: March 7, 1995 CCN Linda Severson, Human Services Coordinator Greater Iowa City Housing Fellowship The Greater Iowa City Housing Fellowship was inadvertently left out of my report to you. Please attach this summary to my report. Greater Iowa City Housing Fellowship Planned Affordable Rental Housinq A Homelessness Task Force convened at St. Andrew's Presbyterian Church in the summer of 1989 to study homelessness in our community and to explore possible roles for St. Andrew's and other local congregations in solving that problem. Following study and discussion, and after meeting with representatives of local agencies that deal with the problems of homeless people, the Task Force formed a tax exempt, non-profit corporation, the Greater Iowa City Housing Fellowship (GICHF). This organization is devoted to the goal of increasing the supply and accessibility of safe, sanitary, decent and affordable housing for very low income families in the Iowa City Area. Current membership in the GICHF includes representatives of 15 local congregations, as well as four human service agencies. One-third of the GICHF's Trustees are members of low income households. In addition to its extensive grant funding, GICHF receives support from United Way. The GICHF currently owns 18 rental units, One is a single-family, three-bedroom house that is leased to HACAP for use in its Transitional Housing Program. The other 17 currently owned units are managed by GICHF and are leased to families receiving housing assistance from the Iowa City Public Housing Authority. The GICHF has a waiting list for their units that usually has 60-70 families on it. GICHF is also currently working with other human service agencies and with First National Bank to provide a security deposit revolving loan fund. This is the only security deposit program in Iowa City. Although GICHF is a comparatively new agency, it has already established a reputation for reliability, creativity and competence. ic(:ogh$~g~ch/ mmo ! CITY OF IOWA CITY 1995 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 3115/95 Amount Requested Projee_t_ Acquisition City of Iowa City - Housing for Working Singles $200,000 $107,584 GICHF/Bums - Affordable Multi-Family Rontal Housing 250,000 0 HACAP - Transitional Housing 250,000 135,000 Public Facilities and Imorovements Domestic Violence Intervention Program - Shelter Modifications 82,000 50,000 Johnson County Dept. of Health - Adult Day Program 250,000 100,000 Public Services Aid to Human Service Agencies 105,000 105,000 LIFE Skills, Inc. - Housing Support Program Coordinator 16,703 16,703 Mayor's Youth Employment Program - Entrepreneurial/Job Development 31,629 20,000 Domestic Violence Intervention Program - Furniture Project 23,414 14,000 Rehabilitation Elderly Services Agency - Small Repair Program 28,000 28,000 City of Iowa City - Housing Rehab Program 284,000 284,000 Emergency Housing Project - Shelter Rehabilitation 24,500 24,500 Economi~ Development ~nstitute for Social & Economic Development - Microenterprise 26,560 19,000 Development Planning City of Iowa City - Planning & Research 12,000 12,000 Iowa City Human Rights Commission - Discrimination Survey 20,503 0 General Administration City of Iowa City- Program Administration [19,000 119,000 City of Iowa City - Project Delivery 8,000 8,000 Unoro~rammed Funds Contingency 54,883 54,883 TOTAL $1,786,192 $1,097,670 Sources of Funds 1995 CDBG Entitlement $932,880 1994 Program Income 60,000 FY94 Unused Funds 104,790 TOTAL Staff Recommendations · $1,097,670 MINUTES JOINT MEETING OF THE COMMITTEE ON COMMUNITY NEEDS AND THE HOUSING COMMISSION WEDNESDAY, FEBRUARY 22, 1995 - 6:00 P.M. SENIOR CENTER - LOWER LEVEL CLASSROOM 1995 CCN MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis (abstained from allocation process due to conflict of interest) Lisa Engh, John Falb, Linda Murray, Marls Snider, Rusty Martin, Christina Randall, Gretchen Schmuch CCN MEMBERS ABSENT: Keith Ruff HOUSING COMMISSION MEMBERS PRESENT: Jim Harris, Ben Moore, Jack McMahon, Roger Reilly HOUSING COMMISSION MEMBERS ABSENT: Charlie Eastham (present, but abstaining due to conflict of interest), Jayne Sandler (present, but abstaining due to conflict of interest), Liz Swenson STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Pamela Barnes, Steve Schornhorst, Jeff Haring, Linda Severson OTHERS PRESENT: See attached list CALL TO ORDER, ETC.: 1. Call to order. Chairperson Dennis called the meeting to order at 6:05 p.m. 2. Review and approval of Minutes from January 25, 1995. MOTION: Cooper moved to approve the minutes of the January 25, 1995, meeting of the Committee on Community Needs, as amended. Murray seconded. Randall asked that all references to Schmuch on pages 3 and 4, be changed to Randall. Dennis, page 5, asked that the sentence below the motion for the Adult Day Program, be removed. Dennis asked that number 6, under Monitoring Reports, be changed to say, "...had resigned, however, the construction project is movinq alonq". The motion carried on a vote of 8-O. Public/Member Discussion. Tim Ruxton, new 'member to the' Committee on Community Needs, was introduced. Ruxton will replace Rusty Martin, who will vacate his position on April 1, 1995. {Falb arrived at 6:10 p.m.) PART II MINUTES OF PUBLIC MEETINGS I I Public Hearings - Applicant Presentations February 22, 1995 ................................. p. 20 February 23, 1995 ................................. p. 34 Discussions of 1995 CDBG Requests March 6, 1995 .................................... p. 42 March 7, 1995 .................................... p. 48 CDBG Project Ranking Worksheet ....................... p. 55 MINUTES JOINT MEETING OF THE COMMITTEE ON COMMUNITY NEEDS AND THE HOUSING COMMISSION WEDNESDAY, FEBRUARY 22, 1995 - 6:00 P.M. SENIOR CENTER - LOWER LEVEL CLASSROOM Housing Commission ~ ) ~ I~ 2 2 1995 CCN MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis (abstained from allocation process due to conflict of interest) Lisa Engh, John Falb, Linda Murray, Maris Snider, Rusty Martin, Christina Randall, Gretchen Schmuch CCN MEMBERS ABSENT: Keith Ruff HOUSING COMMISSION MEMBERS PRESENT: Jim Harris, Ben Moore, Jack McMahon, Roger Reilly HOUSING COMMISSION MEMBERS ABSENT: Charlie Eastham (present, but abstaining due to conflict of interest), Jayne Sandlet (present, but abstaining due to conflict of interest), Liz Swenson STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Pamela Barnes, Steve Schornhorst, Jeff Haring, Linda Severson OTHERS PRESENT: See attached list CALL TO ORDER, ETC.: 1. Call to order. Chairperson Dennis called the meeting to order at 6:05 p.m. 2. Review and approval of Minutes from January 25, 1995. MOTION: Cooper moved to approve the minutes of the January 25, 1995, meeting of the Committee on Community Needs, as amended. Murray seconded. Randall asked that all references to Schmuch on pages 3 and 4, be changed to Randall. Dennis, page 5, asked that the sentence below the motion for the Adult Day Program, be removed. Dennis asked that number 6, under Monitoring Reports, be changed to say, "...had resigned, however, the construction prolect ~s mownq alonq". The motion carried on a vote of 8-0. Public/Member Discussion. Tim Ruxton, new 'member to the' Committee on Community Needs, was introduced. Ruxton will replace Rusty Martin, who will vacate his position on April 1, 1995. (Falb arrived at 6:10 p.m.) Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 2 I City Council Update. Dennis noted openings on various City Boards and Commissions. If interested in any openings, information may be obtained in the Department of Planning and Community Development. Housinq Commission Update. Milkman said the Commission has been discussing the 33 new units of public housing to be constructed in the Whispering Meadows development. Milkman also said that as this will be the first time the Housing Commission has been involved in the CDBG/HOME allocation process, the Commission has been reviewing the criteria for the process. Information on Conflict of Interest. Dennis noted the memorandum from Marianne Milkman, Community Development Coordinator, dated February 17, 1995, regarding conflicts of interest and CDBG funding allocation recommendations. Dennis said that as she is the Administrator of the Greater Iowa City Housing Fellowship, she will be abstaining from the entire allocation process. Falb said conflict of interest is a fairly common occurrence and asked why this warning is brought up at this particular time. Milkman said because more people are involved this year in CCN as well as the Housing Commission, and because there will be four individuals between the two Commissions that will be abstaining from the allocation process this year. Milkman said that with competitive funding when there are insufficient funds, it makes it that much more difficult for someone with a possible conflict to remain objective. The three members of the Housing Commission who will be abstaining, include: Jayne Sandler, Charles Eastham, and Elizabeth Swenson. Martin wished to state that although Dennis had participated in the allocation process last year, he feels Dennis had done a very good job of avoiding any conflict of interest. CCN ELECTIONS: Nomination of candidates for Chair. Randall nominated Linda Murray. Engh seconded the nomination. Murray said she is willing to accept the position, MOTION: Martin moved to cast a unanimous ballot for Linda Murray as Chair of the Committee on Community Needs, Randall seconded, The motion carried on a vote of 9-0, Nomination of candidates for Vice Chair. Murray nominated Lisa Engh. Martin seconded the nomination. Engh said she is willing to accept the position. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 3 NiOTION.: Martin moved to cast a unanimous ballot for Lisa Engh as Vice Chair of the Committee on Community Needs. Cooper seconded. The motion carried on a vote of 9-0. DISCUSSION OF BY-LAWS CHANGES: Dennis noted receipt of a memorandum from Marian K. Karr, City Clerk, dated January 26, 1995, regarding the Rules Committee of the City Council, request for input. The Rules Committee asks, 1) "Would you (CCN) be in favor of amending your bylaws to allow any unexpired term of six months or less to be advertised and filled as a full term plus the unexpired?, "and, 2) "The Rules Committee is interested in hearing from you (CCN) on whether you see a need for expansion of your bylaws to include non-Iowa City residents". Regarding unexpired terms, the Committee felt the amendment makes sense. MOTION.: Martin moved to support amending the bylaws of the Committee on Community Needs, to allow any unexpired term of six months or less to be advertised and filled as a full term plus the unexpired. Falb seconded. The motion carried on a vote of 9-0. Regarding the inclusion of non-iowa City residents on City of Iowa City Boards and Commissions, Murray wondered if a conflict may evolve should say a non-Iowa City resident, a Johnson County resident, e.g., be involved in the allocation process. Dennis noted that the Committee has had difficulty at times recruiting new members, but have received a sufficient number of applicants in the last 3-4 years. Martin preferred to keep it just Iowa C~ty cit'zen's as the Committee is here to represent Iowa Citians and their needs. Murray agreed with Martin. NIOTION: [Vlartin moved to state that the Committee on Community Needs is not interested at this time in expanding its bylaws to include non-Iowa City residents. Randall seconded. The motion carried on a vote of 9-0. Dennis handed Chair duties over to Murray at this point. The Committee took a recess from 6:28 until 6:36 p.m., in order to wait for conclusion of the Housing Commission meeting. The Housing Commission members arrived at 6:35 p.m. INTRODUCTION OF CCN AND HOUSING COMMISSION MEMBERS: Murray noted receipt of letters from MaryAnn Dennis, CCN; Jayne Sandlet, Housing Commission; Liz Swenson, Housing Commission; and Charles Eastham, Housing Commission. Murray said these four individuals will not be taking part in allocation process discussions due to conflicts of interest. Eastham, Dennis and Swenson are all associated with the Greater Iowa City Housing Fellowship; Sandlet is an officer of First National Bank. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 4 I Murray announced the dates of upcoming events relevant to the allocation process. Moore noted that the Housing Commission has changed the time of its HOME funds allocation process; the Housing Commission will now be meeting in the Civic Center lobby conference room, March 14, at 9:00 a.m. COMMENTS ABOUT THE CDBG/HOME ALLOCATION PROCESS'. Murray reviewed criteria and guidelines of the allocation process. 1995 CDBG/HOME HOUSING RELATED PRESENTATIONS: (Each applicant presented the project for which they are requesting. funds according to the applications previously submitted. The minutes reflect responses to questions on the applications. Ed.) 1. Elderly Services Aqency Small Repair Proqram. $28,000 CDBG funds requested. Jean Mann, Director of the Elderly Services Agency reviewed the proposal and answered questions. Mann said the money for the project to construct a handicap ramp for a residence will make it more efficient for Jane Hagedorn, the ESA Construction Consultant, to schedule such a project. Hagedom also feels that making a bathroom accessible can be completed more efficiently and at a lower cost if done all at once, rather than piece by piece as has been common procedure in the past. Martin asked whether ESA plans on returning next year if the pilot projects prove to be successful. Mann said. not necessarily. Randall asked how many ramps are installed per year by ESA. Mann said about two; the more expensive ramp projects are referred to the Rehab Office. Barnes said the higher end ramp projects have averaged around $4,700 a piece. Barnes said the cost is necessary in order to meet code. Mann said she feels the average, common ramp, can be built for $2,500. Mann said they build about 2-3 average ramps per year, and remodel a bathroom about once a year. Randall asked how much more it would cost to remodel the bathroom in pieces. Mann said she will need to ask Hagedorn, but feels confident in saying that there is a lot of unnecessary expense. Schmuch asked if there is a cap on amount of services provided. Mann said the policy is to limit each individual to $600 per year, although this varies. Randall asked if ESA has someone in mind who is to receive the pilot project improvements. Mann said no, that she is basing her proposal on past requests. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 5 Martin asked if any feedback from clients after a project is completed. Mann said she usually goes out and checks the site, herself, to make sure the modifications are adequate and suitable. Milkman said the budget should say "Mann and Chore Coordinator," under salaries. Mann agreed. Milkman also asked whether Hagedom had received a salary raise, as the salary does not appear to have gone up. Mann said her salary has increased, but she has not put in as many hours. Iowa City Housinq Authority~ Tenant Based Rent Assistance. $597,437 HOME funds only. Phyllis Hopkins, Housing Specialist with the Iowa City Housing Authority, reviewed the proposal and answered questions. Long handed out a revised copy of page 5 of the proposal. Moore asked if any of the disbursed rental assistance money will be returning to the program, i.e., are there loans involved. Hopkins said no, that the tenants will contribute 30% of their income and the program will function just like the Section 8 program. If HOME funds are not received, Hopkins said they will still go ahead with the FSS program with the current participants and any new housing units in the community will be added to the required amount for the FSS program. Milkman noted this request is for a two year budget. Hopkins said they may be able to locate funding from other sources, but said this will be difficult. If the full funding is not allocated, the program may run for one year instead two. Murray asked what an estimated escrow amount for a family may be. Hopkins said that depends upon the income of the individuals. As most of the participants are enrolled in school, the escrow does not grow much in the first few years. Moore asked what happens to the escrow money if the individual has not met their goal. Hopkins said the contracts can be extended for two years at a time. In some cases up to ten years if the individuals are still actively in pursuit of their goal. Once an individual drops out of the program, any escrow money is returned to the program; should they wish to start up again they must restart from ground zero. Hopkins pointed out that one benefit of the program is that it ties many of the community resources together. Iowa City Human Rights Commission: Discrimination Survey. $20,503 CDBG funds requested. Ken Gatlin, Commissioner with the Iowa City Human Rights Commission, presented the proposal and answered questions. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 6 Schmuch asked about the State survey and why it was not applicable to Iowa City. Gatlin said that in many ways Iowa City is different because it is such a young and transient community. Gatlin feels an Iowa City study is necessary because of this. Martin said he was not clear how landlord practices are going to be changed as a result of this request as most of the money appears to be going to testing. Gatlin said the intent is to first determine that there is something to be concerned about, then education comes second. Harris said he feels the testing is an essential component of the program. Randall asked how the sites are to be selected. Gatlin said site selection is likely to focus on areas where there is not a large Afro-American population, though he was not sure of the actual testing procedures. Heather Shank noted that various portions of the City are likely to be selected equally, Gatlin said the study is likely to take nine months to complete and three months to compile the information. McMahon asked what the program would do if it did not receive its full funding request, Shank said she feels a 9 month study is necessary in order to attain sufficient information, but said they may apply to HUD. Harris said he feels a knowledge of survey and research techniques would be necessary in order to take on this proposal. Shank said she has completed courses in research methodology and can train others. Shank said extensive training of the participants will be required before they go out on their own. Moore asked if they intend to make a comparison using all sectors of the population, or just Afro-Americans. Shank said just Afro-Americans as they intend to compare the results to the 1 985 study. Shank also said the Afro~American population is declining in Iowa City and they would like to determine whether housing is a factor. Martin asked what will be done with the information once the study is complete. Martin asked whether they intend to educate those who were determined to show discriminatory.housing practices and publish the names. Gatlin said they intend to publish the results of the study, although he did not clarify where. Shank said the names of individuals are not likely to be published, rather the Human Rights Division will follow-up on specific individuals with education about fair rental practices. First National Sank: Downpayment Assistance for Manufactured Housing. $125,000 HOME funds requested. Jayne Sandler, Senior Real Estate Officer at First National Bank, presented the proposal and answered questions. Moore asked the average administrative cost per loan. Sandler said, minimal, roughly $50-$100 per loan. Moore asked when they intend to use up the funds. Sandlersaid they anticipate the program to last 18 months, starting in July 1995. Moore asked if only first time home buyers are eligible. Sandlet said no. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 7 Sandler said the loan is a declining balance loan, so the longer the applicant remains on the property and does not sell the property, the more the balance owed would decline. Sandler clarified that the proposal is for approximately 11% loans, whereas the normal rate for the mobile home purchaser is in the area of 12-13%, and in some instance higher. Sandler noted that mobile home mortgages are viewed as a consumer loan, rather than a mortgage. Sandler said this proposal does concern mobile homes, not modular homes which are usually attached to real estate. Harris questioned the conventional wisdom that views mobile home ownership as taking a risk. Martin agreed. Sandler noted some reasons for this wisdom. Hawkeye Area Community Action Proqram: Transitional Housinq. ~250,000 CDBG funds requested. Lori Higgins, Assistant Housing Director in Support Services at HACAP, presented the proposal and answered questions. Higgins handed out an update that said HACAP was notified by HUD on February 21, 1995, that federal HOME funds would not be eligible for this project because the linkage with the City is too close. HACAP is still waiting on word as to whether State HOME funds may be utilized. Because of this development, HACAP asks that the total amounts requested between the two programs now become a single request for CDBG funding. Should the program not receive full funding, Higgins reminded the Commission of the difficulties at the present in attaining the kind of money requested to make the program work, but did not state other sources. Higgins said the $250,000 amount requested at this time is the amount necessary for a down payment in order to obtain fiqancing. Moore asked if there is a landlord-tenant association at Broadway Apartments. Doug Boothroy, the Director of Housing and Inspection Services, said there is, but that the program is much reduced right now due to the recent fire. Boothroy said the Public Housing Authority is interested in selling the homes because it allows the City to obtain scattered site replacement units of the type the City has utilized in the last several years. Moore said the City has purchased 30 units in the last several years and is in the process of building 33 additional units. Boothroy said HUD requires a Disposition Plan to allow the City to sell the 18-unit buildings; the City is then able to obtain replacement units. The money received from BACAP will go back into the Housing Assistance program where some financial problems currently exist. Higgins said HACAP would encourage the continuation of the tenant-landlord association. Moore said the proposal states $25,000 for rehabilitation and furnishings, and asked if the program intends to provide furnishings. Higgins said many come into the program without even a bed, so the furnishings refers to the basics, not televisions, etc. The money would also be used for damage repairs. Higgins said financing is not Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 8 set up at this point, but they will be looking into several options, including a City- bonding type of financing or private lenders. Murray asked how the current residents would be affected by this plan. Higgins said the project will not affect the current residents. Milkman asked whether the tenants would be a mixture of first step and second step of transitional housing. Higgins said the existing eight HACAP units would continue to be used for first step transitional housing, while the units proposed in this project will serve second step tenants. Higgins said should no units be available at a first step site, and a unit is available at the second step site, then there may be some mixing. (The Commission took a recess from 8:15 to 8:30 p.m.) LIFE Skills, Inc.: One-half time Housing Coordinator. 6,703 CDBG funds requested. Gillian Fox, Director .of LIFE Skills, presented the proposal and answered questions. Engh said LIFE Skills had mentioned last year that they will seek other funding sources. Engh asked what other sources LIFE Skills has available to them. Fox said they have looked into several private organizations, however, the grant criteria at none of these matched those that LIFE Skills is seeking. Fox said they have been meeting with the Housing Commission in order to try and receive a recommendation from them to attain City money. Fox said she understands there is something in the works along these lines. Other than that, no success. Milkman clarified that the Public Housing Authority has no money at this point to pay for the additional position. Milkman said the position was sought by a member of the Housing Commission and received support of the Housing Commission, and it was asked that the City Council allocate any funds it can dig up to the funding of additional staff. Moore clarified that the Housing Commission did support the need for additional staff, but said the funding should come from the PHA budget and not the City's. Harris said the City Manager has stated that he intends to do a reanalysis of the assisted housing budget, but this report is not produced yet. Fox said they can simply decrease the size of service provided should they not receive full funding of the request. Fox said it is a flexible program. Long noted discrepancies in the figures on pages 123 and 126. Fox said page 123 is a typo, that'page one of the budget section has the correct figures. Milkman asked what "subscriptions" in the budget refers to. Fox said this refers to the rental Iocators, as well as the newspapers, as these serve as the primary sources of locating rental units and the information is available to the clients when they come in the office. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 9 Emerqenc¥ Housina Project: Shelter Rehabilitation. $24,500 CDBG funds requested. Pat Jordan, Director of the Emergency Housing Project, answer questions. reviewed the proposal and Reilly asked if labor is included in the estimate. Jordan said yes. Moore asked if the contractor is aware of the Davis-Bacon Act. Jordan said yes, that the contractor has worked with other organizations on similar projects, as well as with EHP on previous projects. Jordan said the contractor is Lammers. Long asked how EHP is planning for the future. Jordan said, in terms of bathrooms, they will be updated to industrial standards and that she does not foresee any additional problems for ten to twelve years down the road. Long asked about what EHP plans should they not receive full funding. Jordan said she is only able to budget $6,500 for maintenance this year, so there is no extra in maintenance funds. Jordan said the project would need to be seriously reconsidered, if not shelved. Cooper asked how EHP will manage with two bathrooms, while construction is proceeding. Jordan said they will just have to manage. It was asked if other contractors were sought for competitive bids. Jordan said no, that Lammers is traditionally very affordable. Milkman said the project will be required to be bid out. Greater Iowa City Housing Fellowship (GICHF)\Robert Burns: Construction of Rental Housin.q. $250,000 CDBG funds requested. $290,000 HOME funds requested. Bob Burns, Architect and representative of GICHF, presented the proposal and answered questions. Burns reminded the Commission that the GICHF is a non-profit organization with the mission of providing affordable housing in Iowa City. Burns said, in comparison, his group also has the mission of providing affordable housing in Iowa City, specializing in low-income housing, but for profit. Burns noted the Citizen Building and the Villa Garden Apartments as examples of their work. Burns said zoning restrictions state that residential buildings with 3 full stories above ground must provide many extra amenities in terms of lifts, fire exits, sprinkler systems, etc. Burns said most people build with one half of one story below ground, effectively making the building 2 1/2 stories, in order to escape the additional costs. Burns feels 1/2 story below grade is not very accessible to the handicapped. Burns, therefore, said they intend to seeka height variance in the zone in which the units are Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 10 to be constructed, wherever that may be. Burns asked the Commission's support in seeking this variance. Cooper asked if land has been located. Burns said they have several options, including one owner who is willing to sell, but they do not have a purchase agreement. Burns would not disclose the locations of these tracts as disclosure may jeopardize acquisition, but said the sites are all in different locations around town. Burns said several other area land owners are holding out until they get the right price. Martin said the funding request appears to be a drop in the bucket compared to the total cost of the project, and asked if assistance in the area of $100,000 would show a sufficient amount of support in order for Burns to obtain the rest through 'other sources. Burns said he is certain that the more support he obtains from the City, the more support he can count on from the State, as the State is where they must obtain the development funds. Moore asked if the money allocated to GICHF/Burns last year had been spent. Burns said no. Murray asked if that money will then be returning to the City. Milkman explained various factors that may occur that let the applicant retain possession of the money, most of these regard some type of agreement that the project will take place. Burns said they intend to use last year's money before the end of the year as they have located a willing seller. Burns noted that the purchasing of land in the area is very competitive and said there has been occasion where they have gone through lengthy discussion, only to be outbid in the end. Moore noted page 152, and said there appears to be a fairly substantial profit margin for a low-income housing project and a non-profit organization. Moore feels a 20% markup over construction costs is too high. Moore also questioned the high percentage devoted to fees and what the fees are composed of, as there appears to be some duplication of line items that compose the fees category. Burns said Moore is entitled to his opinion, but feels the markup is well within industry standards. Burns said the fees, composed of development fees and builders fees, are regulated by the National Council of State Housing Authorities. 8urns said the Iowa Finance Authority has adopted the policies of the NationaJ Council, and that the markup is well within industry standards. Nasbyreferred to page 152, and said that the management fees, together, add up to be 18-19% of the gross income. Nasby said HUD suggests management fees should account for 7-9% of the gross. Nasby asked why the difference. Nasby asked whether the Partnership Fees is really a cash distribution to partners or is a management function included within this. Burns said some management functions are included within this. Nasby said he feels this should be either a distribution to the partners, or a partnership management fee, and should contain a separate line for cash distribution to partners. Nasby also said the performa shows approximately 2.3 million in reserves, yet the project asks for $140,000 as a grant. Nasby asked whether some of the requested Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 11 money could be paid back. Burns said the reserve funds could be used to repay the loans, if the reserve funds still exist. Milkman asked whether they intend to apply for IFA or Federal Home Loan Bank funds. Burns said they do not intend to apply for Federal Home Loan Bank funds, but said they realize they are under a matching funds quota and IFA may be a source of these funds. Milkman strongly recommended the Federal Home Loan Bank as another good source of funding. Burns noted tax abatement or tax increment financing as additional options. Moore asked if other sources of financing are lined up and will these be in line by June 1, 1995. Burns said the plan is to have financing ready by at least the end of June for last year's project, but nothing is lined up in terms of this year's r~quest. City of Iowa City: Housinq for Workinq Sinqles. 9200,000 CDBG funds requested, 9150,0OO HOME funds requested. Steve Nasby and Steve Long, Associate Planners for the City of Iowa City, presented the proposal and answered questions. Nasby said they intend to do the project without any other subsidies. Nasby said in the past Section 8 funding has assisted rent, but in this project the City intends to put all funds into the structure and then hopefully the rents will maintain operational costs. Moore asked whether the Single Residence Occupancy program is still in existence and whether it will be utilized here. Nasby said the SRO program is still around, but the requirements are quite different from this project. Section 8 assistance will not be utilized. Nasby said this project is specifically for working singles, and the goals of the program are more in line with the goals of the community, than are the objectives of an SRO. Nasby said the clientele will remain in contact with supportive services, such as LIFE Skills, Inc., but there will probably not be an on-site case manager unless some of the units are leased to a non-profit organization. Martin feels that 9600,000 for a 12-unit building isextravagant. Nasby said they hope to make do with less, but given the tight market, staff does not expect a significant decrease. Nasby said staff had examined sold books from the Board of Realtor's for similar properties. Nasby said one of the properties was the fraternity house that Martin had referred to, but Nasby said he was told that it would need close to $100,000 in renovations. Martin said it is much bigger though. Nasby agreed. Murray asked about utilities. Nasby said these will be covered by the rents. Cooper noted concern about discrimination if only set up to assist working singles. Milkman said she feels the legal papers can address this issue, but priorities can be established for certain groups of people if there is good justification behind it. Milkman said selective assistance is a fairly common occurrence. Nasby noted that this is a common practice of outside agencies as well. Joint Meeting Committee on Community Needs/Housing Commission February 22, 1995 Page 12 Martin noted concern about internal management, e.g., taking in extra roommates, if no on-site managers. 10. City of Iowa City: Housinq Rehabilitation Proqram. 9284,000 CDBG funds requested. 9217,560 HOME funds requested. Pam Barnes, Housing Rehabilitation Officer, and Steve Schornhorst, Assistant Housing Rehabilitation Officer, presented the proposal and answered questions. On a side note, Barnes said that the Housing Rehabilitation program often refers small requests for repairs and assistance to the Elderly Services Agency, and ESA often refers large projects to the Housing Rehabilitation Office, so they work hand in hand. Murray asked why they are advertising if they have such a long waiting list. Barnes said they were advertising for HOME applications. Barnes said these advertisements brought in aslew of applicants and they are still receiving requests for applications and information. Barnes said she does a lot of referrals to other agencies as a result of these requests. Falb asked for clarification of the 996,000 devoted to administration. Barnes said the amount includes administration of all of the rehabilitation programs. Barnes noted they are still behind on flood related work and this cost is included within that total. Milkman noted that a portion of the full time salaries does come out of the HOME budget and helps to pay for "project delivery costs" as well as travel costs. Milkman said house moving projects and various inspections are also covered by the Housing Rehabilitation Office. ADJOURNMENT: MOTION: Moore moved to adjourn at 9:57 p.m. Martin seconded. The motion carried on a vote of 9-0. Minutes submitted by Jeff Hating ,t 1995 CDBG/HOME PRESENTATIONS FEBRUARY 22, 1995 SENIOR CENTER - LOWER LEVEL .~ JJ - OT~ cH-F COMMITTEE ON COMMUNITY NEEDS THURSDAY, FEBRUARY 23, 1995 - 6:30 P.M. SENIOR CENTER · LOWER LEVEL CLASSROOM MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis (abstained due to conflict of interest) Lisa Engh, John Falb, Linda Murray, Marls Snider, Rusty Martin, Christina Randall, Gretchen Schmuch, Jim Harris MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Keith Ruff Marianne Milkman, Steve Long, Steve Nasby, Jeff Hating, Linda Severson See attached list, Call to urder. Chairperson Murray called the meeting to order at 6:33 p.m. Public/Member Discussion. Murray announced the dates of upcoming events relevant to the allocation process and noted that the Housing Commission has changed the time of its HOME funds allocation process; the Housing Commission will now be meeting in the Civic Center lobby conference room, March 14, at 9:00 a.m. Murray noted receipt of letters from MaryAnn Dennis, CCN; Jayne Sandler, Housing Commis- sion; Liz Swenson, Housing Commission; and Charles Eastham, Housing Commission. Murray said these four individuals will not be taking part in allocation process discussions due to conflicts of interest. Comments about the CDBG Allocation Presentations. Murray said that this is day two of the CDBG and HOME funds allocation hearing process. Murray noted that a joint commission of the Committee on Community Needs, and the Housing Commission, met together last night to hear presentations for housing-related projects requesting HOME funds, a combination of HOME and CDBG funds or CDBG funds only. Nasby noted that two of the ten presentations heard last night were requesting HOME funds only. As many of the projects are housing related, the Housing Commission sat in with the Commit- tee on Community Needs to hear the presentations. With all of the housing related projects having completed their presentations, the Committee on Community Needs is meeting alone tonight to hear the remaining seven presentations on projects that request CDBG funding only. 1995 CDBG Fundinq Presentations: (Each applicant presented the project for which they are requesting funds according to the application previously submitted. The minutes reflect responses to questions on the applica- tions. Ed.) 1. Institute for Social and Economic Development: Micro-Enterprise Development. ~26,560 CDBG funds requested. Co~nmittee on Community Needs February 23, 1995 Page 2 Kristi Barber, Development Officer for ISED, presented the proposal and answered questions. Joni Thornton, Business Trainer for ISED, based out of the Cedar Rapids office, and Joan Hills, Associate Director of Economic Development for ISED, were also present. Barber said since 1988, the program has helped to start 385 businesses in the State of Iowa, of which 70% are still in operation. In the Cedar Rapids area, 70 businesses have been assisted, of which 42 are still in operation, and ten of these are in operation in Iowa City or the surrounding smaller communities. Barber handed out a list of some of these more regional businesses. Barber said that ten individuals had completed the first program in Iowa City as a result of last yeads funding; two of them have opened businesses. The current training session has 18 individuals enrolled. This second session is to be completed towards the end of April, and there will then be one more session in the current year's funding cycle. Martin asked how the program is advertised. Barber said advertisements are placed in the Press-Citizen Business Section, there are radio spots on local radio, an ad is placed in the Advertiser, brochures are distributed, and by word of mouth. Martin asked if ISED has other local offices and whether CDBG funding has been attained or sought anywhere else. Barber said ISED has a couple of offices in Daven- port. Murray asked why not many of the businesses have selected Iowa City for start up. Hills said mainly because ISED has only operated this program in Iowa City for one year. Thornton added that locating available and affordable space in Iowa City is also an impediment. Thornton said she encourages area businesses to donate space and time to assist program participants. She feels that business incubation is an excellent way to get a business off the ground. Thornton said she has assisted participants in locating space for upwards of three years. Schmuch asked what kind of follow up assistance ISED provides. Barber said ISED provides a good deal of follow up technical assistance after a business starts. Barber said ISED must track the businesses as well for MIS recording requirements. It was asked whether the Small Business Administration is used by ISED. Barber said the SBA is referred to frequently in order to attain funding assistance for the participants. Martin asked why CDBG funds are sought, since there were alternate sources. Barber said they are attempting to locate other sources. Barber said they have traditionally been fonded by Federal Demonstration Grants and they are working to establish regular funding at the State level. Barber said they encourage going to the communities and asking the communities to invest. Barber said ISED also works with local lenders. Milkman asked ISED to supply her the names of the members on the Iowa City Adviso- ry Committee. Murray asked that ISED also supply staff with figures on the number of program participants who were receiving AFDC benefits, and the number of those who have since become self*supporting and have gone off AFDC. Martin asked ISED to.supply a list of agencies or businesses from which funding has been requested, the amount requested and received, and when. Committee on Community Needs February 23, 1995 Page 3 Milkman asked, of those who have started a business but have since failed, what are the reasons. Hills said poor management and mana~oement stress are major factors, and the fact that many of these business operators arelow income to begin with just adds to the stress. Hills said that should the business operator make it through the first year they have a good chance of succeeding. Thornton noted that many busi- nesses have actually expanded. 2. Domestic Violence Intervention Proqram: Shelter Modifications. 982,000 CDBG funds requested. Cris Kinkead, Director of DVIP, reviewed the proposal and answered questions. Kinkead noted there isachange in their request. Kinkead said that they have learned recently that the City Inspector will require a second means of egress out of the lower level before they can use it for children. As aresuit, Kinkead asked that the $15,500 that was awarded last year for the children's program be extended over and added to this yeads request. Kinkead said this egress will be a requirement in order to have children downstairs. Martin asked Kinkead to remind him what exactly the $15,500 allocated last year was for. Kinkead said for the downstairs bathroom and children's activity room. Martin asked about the ramp situation. Kinkead said they are getting seepage inside when it rains, so the ramp needs a framed roof over it, which is estimated to cost around $25,000, another $25,000 is asked to finish the children's space, and $7,000 for the second egress. Murray asked whether E)VIP has a lawyer as she feels that DVIP can get reimbursed for faulty design and installation of the ramp. Kinkead said it is her understanding that the contractor had warned DVIP that the location and installation may lead to drainage problems. Kinkead feels the grade of the ramp has a lot to do with the drainage problems as the water runs too fast down the ramp and the drain at the end cannot handle it all. The door to the basement is located near the end of the ramp. Milkman asked how many contractors have examined the problem. Kinkead said she will get back to Milkman on that. Martin asked about the staffing. Kinkead said there has been 24-hour paid staff, in addition to the volunteers, as long as she has been with DVIP. Kinkead said DVIP had received State and Federal funding for victims of crime, as well as Emergency Shelter Grant funds, and had increased full time staff and outreach staff as a result. Kinkead said DVIP had seen the most growth in the Shelter Coordinator positions. Milkman asked if the shelter is in full use. Kinkead said if they had more staff they could use every bedroom. Kinkead said they have never been to capacity, however. Kinkead said in the day there is often one staff person on hand for-40 residents, many of whom are children. Kinkead said she is not sure that the number of residents in the shelter would increase if the number of staff increases, rather, the amount of staff at the present is just grossly inadequate compared to the number of individuals that use the shelter. Milkman asked where DVIP stands in their fund raising for paying off the building. Kinkead said the capital campaign brings in sufficient funds to keep paying the mort- gage on time and they have 3 months of payments in the bank. The board continues to raise funds for the mortgage. Kinkead said they currently owe 9230,000 on the Committee on Community Needs February 23, 1995 Page 4 mortgage. Milkman asked if there are pledges for this amount. Kinkead said it is her understanding that there are pledges for the entire amount, its just a matter of when the funds are received. 3. Domestic Violence Intervention Proqram: Furniture Proiect. $23,414 CDBG funds requested Cynthia Kay, Coordinator of the Furniture Project, reviewed the prcposal and answered questions. Kim Edge, a half time volunteer at DVIP was also present. Kay said she also has a Mayor's Youth employee assisting par~ time. Kay said her contract with VISTA ends in August. Kay feels that should this full time coordinator position not receive additional funding, the project is likely to fold. Kay said an average of 58 hours of volunteer time is put in per month on the furniture project. The project averages 24 deliveries per month, and 24 pick ups. Kay said there is always a shortage of dressers and beds. The program simply does not have the space, nor time, to accept items that are not in working or decent shape. Kay said they will have an elderly man in the spring who will assist in putting some items into working or usable condition. The Advertiser and the Press-Citizen have been used to advertise for donations, but these still do not usually bring in the most needed items. Martin asked why a full time staff person is needed to coordinate this project. Kay said from August to December 1994, there were 511 donation calls alone, and this does not include any follow up calls. Kay said this takes up an immense amount of time. There is the time needed to go pick up items, delivery time, and administrative time. Kay said the need in the community is always greater than the supply, its a continuous process. Murray asked whether the amount requested for the staffing position will have taxes taken out. Kay said yes, so the actualnet is more like $20,000. 4. Mayor's Youth Employment Proqram: Entrepreneurial/Job Develoement. $31,629 CDBG funds requested Ben O'Meara and Geoff W~lming, MYEP, reviewed the proposal and answered ques- tions. Milkman asked where the youth that were in last yeads program, are now. O'Meara said some are still in MYEP programs, some have gone to college, and some don't work during the school year. O'Meara said two are involved in the bicycle and truck programs, one continues through the transition program, and one is employed part time at a downtown shoe store initiated as a result of the recycling program. Cooper asked how long these youth remain in the program. O'Meara said that can depend on the referring situation; some only qualify for grants that run the length of the school year, and then are typically referred to JTPA, some involved in the transition program can be in the program for two years, or as long as the Department of Human Services feels the placement is justified. O'Meara said some just do not last long due to lack of responsibility or lack of discipline. These individuals usually bounce from one job site Committee on Community Needs February 23, 1995 Page 5 to another, but at some point MYEP says they cannot risk losing job site and the individual is released. O'Meara said a number of individuals are placed in the truck or bicycle program. These programs are supervised and the ability to show up is something that can be worked on over time without alienating or affecting the job site. Nasby said there is a discrepancy in the figures, in that one program requires $4,000 in stipends, another program requires $3,000, for a total of $7,000, yet the budget says ~8,300. O'Meara agreed to amend the request to 97,000, Schmuch asked how many individuals MYEP hopes to serve. O'Meara said he envi- sions roughly 30 for both the popcorn wagon and 30 in the job training curriculum, and 16-20 in the job placement program, for approximately 80 total. O'Meara stated that should one area not receive funding, he recommends the placement portion be the first to be cut. O'Meara said this program would amount to roughly half of the staff salaries and half of the staff benefits. 5. Johnson County Depa:tment of Public Health: Adult Day Proqram. 9250,000 CDBG funds requested Cam Campbell, Chairperson of the Adult Day Program Committee, presented the proposal and answered questions. Doreen Nidey and Graham Dameron, were also present. Campbell said he understands the request is a fairly substantial amount, but said this is a one time only request and should be fully funded. The Johnson County Board of Supervisor's will maintain long term support of the program. Campbell pointed out that the Adult Day Program is not free, that the participants do pay for their services. The contribution required depends upon the aid and income situation of the individual. A major benefit of the program is that it allows the participants to remain in their homes and there is a big emphasis on continued home health care. Campbell feels home health care is the heart of public health. 85% of the current enrollees are residents of Iowa City, and 95% are low income. Campbell noted that several surrounding communities are expanding their Adult Day Programs, e.g., Cedar Rapids has launched a $1.3 million initiative, and Newton, sponsored largely by Maytag, has just completed a ,~400,O00 building, yet Iowa City had one of the first such programs and it has not expanded. Martin asked how many participants they plan to serve in the new building. Nidey said this largely depends on the square footage of the new building, but hope to start with the equivalent of 24 full time participants and leave room for expansion of the building in the future, if needed. Nidey said they hope to eventually serve upwards of 50. She clarified that the initial amount of square footage really depends on how much the land costs, how much funding is received and the cost of construction, so the number can vary. Dameron said he had contacted two architects who told him the project will cost ~)60and 990 per square foot, respectively, so he averaged the cost at 980 per square foot. Committee on Community Needs February 23, 1995 Page 6 Martin wondered whether staffing would continue to be maintained by the County. Campbell said he feels the Board will continue support of staffing and this really is not a concern. Dameron agreed. Dameron said the Medicaid Elderly Waiver, as well as other sources of funding, have not been adequately tapped into yet for additional funding and he feels these are a possibility. Nidey did want to note that the program has been shrinking as a result of mandates for space, and on paper the appearance of a shrinking or declining program can affect fundraising efforts. Martin still questioned the continual funding of staff as he said he has personally heard the Board waiver on the question. Martin said he would like to see a commitment on paper. Milkman asked if additional sources of funding have actually been contacted. Dameton said not yet, but will certainly need to as another $100,00 or so will be needed to build the building. Dameron said another option may be working with the County for a loan. Murray asked if a site has been selected. Dameron said 11 or 12 sites have been looked at, but they do have one site in mind. Dameron said the CDBG funding will require that it remain accessible to the existing services. Murray asked what would happen if they do not receive the amount asked for. Campbell said that they cannot construct a building if they receive anything else. City of Iowa City; Planninq and Research. 912,000 CDBG funds requested Long presented the proposal. There was some discussion on the need for planning activities. Harris suggested a larger planning budget because of many issues that require detailed study and research, 7. City of Iowa City: CDBG Proqram Administration. 9,000 CDBG funds requested Marianne Milkman, Community Coordinator presented the proposal and answered questions. Schmuch asked if the CDBG Program could function without these funds. Milkman answered no. Adjournment: MOTION: Cooper moved to adjourn at 8:58 p,m. Falb seconded, The motion carried on a vote of 9-0. Minutes submitted by Jeff Hating ppdcdbg\mins\ccn02-23. 1995 CDBG PRESENTATIONS FEBRUARY 23, 1995 SENIOR CENTER - LOWER LEVEL OR(~ANI~ATION ADDRESS ~ Box: ZI70 T.c. MINUTES COMMITTEE ON COMMUNITY NEEDS MONDAY, MARCH 6, 1995 - 6:30 P.M. SENIOR CENTER - LOWER LEVEL CLASSROOM PRELIMINARY' $ubiect to Approval MEMBERS PRESENT: Lisa Engh, John Fatb, Linda Murray, Rusty Martin, Christina Randall, Gretchen Schmuch MEMBERS ABSENT: Grace Cooper, Keith Ruff, Marls Snider, Jim Harris STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Linda Severson, Jeff Hating OTHERS PRESENT: See attached sign-in list CALL TO ORDER: Chairperson Murray called the meeting to order at 6:33 p.m. REVIEW AND APPROVAL OF MINUTES FROM FEBRUARY 23, 1995: The minutes were not considered as the Commission had not had time to review them. PUBLIC/MEMBER DISCUSSION. Murray announced the dates of upcoming events relevant to the allocation process and noted that the Housing Commission has changed the time of its HOME funds allocation process; the Housing Commission will now be meeting in the Civic Center lobby conference room, March 14, at 9:00 a.m. Milkman said that appointments to vacancies in both the Housing Commission and the Committee on Community Needs will be put on hold by the City Council until it has been determined whether the two Commissions will remain separate or combined. Milkman said that in order for the City Council to have some indication of the positions of both Committees prior to the informal Council meeting on April 24, 1995, staff would like the Committee on Community Needs to meet on April 19, instead of April 26, 1995, as scheduled. The Com- mittee agreed to meet on April 19, 1995. REQUEST FOR 1994 CDBG CONTINGENCY FUNDS FOR THE MANUFACTURED HOUSING FIRE SAFETY PROGRAM: Long updated the Committee about the Manufactured Housing Fire Safety Program, an FY94 CDBG funded project. Long stated that due to a strong demand and the accumulation of a waiting list, the City requests to have $6,000 of 1994 Contingency Funds allocated to fund the purchase of additional fire safety equipment. Long noted that the Fire Department intends to do a follow up project to make sure that these safety devises are installed and functioning properly. Long said they also intend to offer some alternate hours and methods of distribution of these devices. Long said that ESA has assisted 10 households with the installation of hearing impaired devices. Committee on Community Needs March 6, 1995 Page 2 MOTION: Martin moved to approve the request to allocate $6,000 of 1994 CDBG Contin- gency Funds to purchase additional fire safety equipment for the City of Iowa City Manufac- tured Housing Fire Safety Program. Falb seconded. The motion carried on a vote of 6-0. Murray noted receipt of a letter from Craig Mosher, Regional Director of Hillcrest Family Services. Mosher requests an extension of their unused 1994 CDBG funds which were granted by the Committee last year to be used for operational costs of the proposed HUD funded Transitional Housing Program. Hillcrest did not receive the grant last year, but received an exemplary rating on the application and will be reapplying this year to fund a similar transitional housing program. MOTION: Martin moved to approve a request to carry over the $17,300 in 1994 CDBG funding for the Hillcrest Family Services "Places" Program, into the 1995 CDBG funding year, Randall seconded. The motion carried on a vote of 6-0. DISCUSSION OF 1995 CDBG FUNDING REQUESTS: 1. Institute for Social and Economic Development: Micro-Enterprise Development. 926,560 CDBG funds requested. Murray noted receipt of information from Barber and ISED answering questions that were raised at the February 23, 1995, meeting, Milkman asked clarification of how many individuals that have completed the program are still receiving AFDC (FIP). Barber said the majority are not receiving full assistance at this point, though some are receiving partial assistance, Engh asked whether ISED can supply statistics as to how many additional people are employed by the program graduates, Barber said most are self-employed and do not have a payroll, In many cases a family member will assist and they generally do not receive a wage. Schmuch said she is impressed by the program's track record and success rate. Randall agreed and said she is impressed that the program is able to get individuals off of welfare. Murray feels this program is suitable for funding and it is the only econom- ic development proposal this year. 2. Domestic Violence Intervention Proqram: Shelter Modifications. $82,000 CDBG funds requested. Falb noted that four Committee members had recently toured the DVIP facility to examine the egress and drainage problems. Falb said questions were raised as to whether the proposed solution is the best solution for the problem, but overall, were impressed with the facilities, their organization and cleanliness, Committee on Community Needs March 6, 1995 Page 3 In regards to drainage near the existing egress, the Committee members felt that expansion of the drainage tiling alone, perhaps in conjunction with a sump pump, may go a great distance towards solving their problem, and perhaps at a much reduced cost. Schmuch asked if DVIP had examined whether the original contractor may have an obligation to replace faulty work. Kinkead said she feels the initial construction was rushed and that it was mutually agreed by DVIP and the contractor to go ahead with the work without a lot of research into options. Murray asked where additional funds for the needed staff will come from once the structure is remodeled. Kinkead said possibly from the Crime Bill and the Crime Victim Act. Martin said he feels the hiring of additional staff is justified, right now, and stated that the City and County should have an obligation to assist with the funding. Kinkead said DVIP intends to make a proposal to the United Way for additional staff. Milkman asked why some of the bedroom space could not. be used for either counsel- ing or additional office space. Kinkead said it may be possible, although the lighting may need to be improved and phone lines may need to be extended. Milkman asked whether DVIP has an architect that can examine space utilization issues. Kinkead was not aware of anyone, but feels this would be beneficial. Randall asked about furniture and CDBG funding. Milkman said CDBG funds may not be used for furniture, unless it is made a permanent fixture in the structure. Kinkead said the proposal was for shelving and they will just make this built-in shelving. MOTION: Engh moved to carry over $14,578.60 in 1994 CDBG funding for the Domestic Violence Intervention Program, shelter remodeling, into 1995 CDBG funding year, for continued remodeling of the children's area. Falb seconded. The motion carried on a vote of 6-0. Domestic Violence Intervention Proqram: Furniture Proiect. $23,414 CDBG funds requested. Milkman noted the statement in the memorandum dated March 2, 1995, which says the City Manager has agreed to allocate $10,000 from the Landfill Surcharge Fund to fund the furniture project. The justification for this funding is that by accepting donated furniture, the amount of waste going to the landfill is reduced. Martin feels the project is justifiable, although he persistently questioned whether a full-time individual is needed. Martin feels most aspects of the job could be accom- plished in a few hours on the weekend or throughout the week, perhaps using a rotation of volunteers and agencies. Martin also feels that many aspects of the job are seasonal, primarily when the students are moving. Cynthia Kay, Coordinator of the Furniture Project, said that she keeps busy with phone calls, pickups and deliveries all day long and at all times of the year. Kay said she is a VISTA volunteer, and part of the duties of a VISTA volunteer is to requester money. Kay said she has already asked if there is the possibility of extending another VISTA term, and there is not. Kay said the next step, therefore, is this CDBG funded position, and then expanding into other Committee on Community Needs March 6, 1995 Page 4 I possible funding sources like National Environmental Organizations. Kay said it is not feasible to continue existing operations and to look at other funding sources if this position is not looked at as full-time. Kay said she has been working ten hour days lately and often works longer hours certain times of the year. Kay explained her job duties and the donation process, upon request of the Commis- sion. I:ngh asked how Kay came up with the salary amount. Kay said this is the standard, entry-level coordinator wage. Milkman asked Kay to provide staff with a formal job description of the position, by March 20, 1995. Mayor's Youth Employment Proqram: Entrepreneurial/Job Development. $31,629 CDBG funds requested. Milkman said that O'Meara was unable to be in attendance tonight due to illness, but said he should be available to staff tomorrow to answer any questions that may arise tonight. Murray reminded the Committee that Public Service projects can receive 15% of the entitlement allocation plus program income, or 8148,932. Murray said that should the DVIP Furniture Project, LIFE Skills and MYEP receive full funding, in addition to the already allocated 8105,000 to Aid to Agencies, we will be roughly 827,000 over the 15% cap. Murray said one thing to keep in mind is that although youth services received a medium priority in the CITY STEPS project, these services must continue to receive funding or else it will soon turn into a high priority. Johnson County Department of Public Health: Adult Day Program. $250,000 CDBG funds requested. Murray noted receipt of a letter from Graham Dameron clarifying a statement made by Cam Campbell at the last CCN meeting. The letter states that at the February 23 CCN presentation the Chairperson of the Board of Health indicated that only 8250,000 would be accepted, when in fact they would consider a grant of less than the amount requested. Martin said although the request is for 8250,000, he is considering making a motion to offer 8100,000 as he is concerned the requested amount will not be sufficient to satisfy the needs involved in relocation. Martin feels the program is worthy and something needs to be resolved, now, and not in a piecemeal fashion. Martin feels it is time that some people, elected boards in particular, take responsibility for the program. In regards to space that was offered for temporary use by the program at Saint Marks Methodist Church, Doreen Nidey said that the Department of Health Services has said that the space cannot be shared with the existing child care program. Nidey said, what it comes down to is that the space was offered prematurely, before things had been checked out through the proper channels. Committee on Community Needs March 6, 1995 Page 5 Milkman reminded the Commission that the CDBG funds that were allocated for remodeling for the Adult Day Program last year, were contingent upon ADP remaining in the Senior Center, only, and therefore, those funds will not be available should they relocate elsewhere. Schmuch asked if ADP had looked at The Villa. Nidey said The Villa is the most ideal existing location because it has a lot of potential and would not require a lot of renova- tion. Nidey said various options to purchase the facility have been discussed with the owner. Nidey said the site is so large that it may even possess the potential for coordination of programs with other agencies. Severson suggested that zoning issues be examined before they go too far with any site. 6. Citv of Iowa City: Plannine and Research. 2,000 CDBG funds requested. Long noted that the program intends to focus on the high priorities, first, No other relevant comments or suggestions were noted. 7. City of Iowa Citv: CDBG Proeram Administration. 9,000 CDBG funds requested. In regards to references to staff salaries, Milkman clarified that the Community Devel- opment Division consists of five full-time, one half-time and two intern positions. Only one full-time position is fully funded through the City's General Fund, the remaining are funded through HOME and CDBG funds. No other comments or suggestions were noted. ADJOURNMENT: MOTION: Martin moved to adjourn at 8:15 p.m. Randall seconded. The motion carried on a vote of 6-0. Minutes submitted by Jeff Haring ppdcdbg',mim~ccn3-6 COMMITTEE ON COMMUNITY NEEDS March 6, 1995 Senior Center - Lower Level Name/] MINUTES JOINT MEETING OF THE COMMITTEE ON COMMUNITY NEEDS AND THE HOUSING COMMISSION TUESDAY, MARCH 7, 1995 - 6:30 P.M, SENIOR CENTER - LOWER LEVEL CLASSROOM PRELIMINARY CCN MEMBERS PRESENT: Grace Cooper, Lisa Engh, John Falb, Linda Murray, Marls Snider, Rusty Martin, Christina Randall, Gretchen Schmuch CCN MEMBERS ABSENT: Keith Ruff HOUSING COMMISSION MEMBERS PRESENT: Jim Harris, Ben Moore, Jack McMahon, Roger Reilly HOUSING COMMISSION MEMBERS ABSENT: Charlie Eastham (present, but abstaining due to conflict of inter- est), Jayne Sandler (present, but abstaining due to conflict of interest), Liz Swenson (absent due to conflict of interest) STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Linda Severson, Pamela Barnes, Jeff Haring OTHERS PRESENT: See attached sign-in list CALL TO ORDER, ETC.: Call to order. Housing Commission Chairperson Moore called the meeting to order at 6:31 p.m. Review and approval of the Joint Committee on Community Needs and Housinq Commission Minutes from February 22, 1995, and the Housing Commission Minutes from February 22, 1995. The Joint Committee on Community Needs and Housing Commission minutes were not considered because the Commissions did not have adequate time to review these minutes. The minutes will be considered at the March 14, 1995 Housing Commission meeting and at the March 22, 1995 CCN meeting. MOTION.: Sandler moved to approve the Housing Commission pre-allocation process meeting Nlinutes from February 22, 1995. Reilly seconded. Sandler is abstaining from the allocation process, but is able to offer a motion to consider the minutes of the February 22, 1995, Housing Commission, pre-Joint Commission meeting as this meeting met prior to the Joint meeting. Eastham also voted on the approval of the minutes. The motion carried on a Housing Commission vote of 6-0. Committee on Community Needs Housing Commission March 7, 1995 Page 2 Public/Member Discussion. Murray noted receipt of letters from both Keith Ruff and Maryann Dennis stating their intent to resign from the Committee on Community Needs, effective immediately. Milkman said that appointments to vacancies in both the Housing Commission and the Committee on Community Needs, will be put on hold by the City Council until it has been determined whether the two Commissions will be combined, or remain separate. The Housing Commission has 7 members and the Committee on Community Needs has 11, including one Housing Commission representative; the members present appeared to feel 17 would be too many on any one Commission/Committee. Milkman noted that the memorandum from Linda Severson, dated March 2, 1995, had inadvertently left out the Greater Iowa City Housing Fellowship. Severson distributed an addendum to the original memorandum which included the Greater Iowa City Housing Fellowship. 4. Comments from the Chair. Moore said the Housing Commission minutes refer to local preference for contractors bidding on federal projects and asked for clarification. Milkman said the City has two regulations that it must abide by; one that construction bids are awarded to local contractors, particularly those who give employment preference to persons who are low income and to minorities. The other regulation is that there must be a sealed bid process in which the contract must be awarded to the lowest, reasonable bid. Moore asked if there is any way to word the contracts to state that a certain percentage must benefit the local economy, especially in terms of labor and materials. Milkman said that historically 80-90% of contracts, not necessarily the funds, are awarded to local contractors each year. She said she would ask the City Attorney's office to review the legalities of requiring a percentage set aside for local contractors. DISCUSSION OF PROCEDURES FOR MARCH 14~ 1995, HOUSING COMMISSION MEETING: Staff reviewed the procedures. Milkman said in the last few years, the Committee on Com- munity Needs has asked staff to present a list detailing how staff feels the funds should be allocated. Milkman asked whether the Commissions would like to receive this staff recom- mendation again this year. Commission/Committee members asked to receive staff recom- mendations in the March 14 and March 22, 1995, meeting packets, respectively. Staff handed out and explained the ranking sheets. Staff asked that housing-related ranking sheets be turned in by Friday, March 10, so staff can prepare these for the Housing Commis- sion meeting on Tuesday, March 14, at 9:00 A.M. The rest of the ranking sheets are to be turned in on or before March 1 5, 1995. Committee on Community Needs Housing Commission M~rch 7, 1995 Pag~ ~ DISCUSSION OF PROCEDURES FOR MARCH 22, 1995, COMMITTEE ON COMMUNITY NEEDS MEETING: Staff reviewed the procedures. DISCUSSION OF 1995 CDBG/HOME FUNDING REQUESTS: 1. Elderly Services Aqenc¥: Small Repair Program. $28,000 CDBG grant requested. There was no discussion. 2. Iowa City Housin(~ Authority: Tenant Based Rent Assistance. $597,437 HOME grant requested. Milkman noted that due to revisions, ICHA is now requesting $597,437 for disbursement over a two year period. Moore asked what impact a 50% allocation would have on the project. Doug Boothroy, representing the Iowa City Housing Authority, said they could still implement the project with a 50% allocation. Milkman asked whether ICHA would intend to use this 50% allocation for one year, or 25% each year for two years. Boothroy said they would use the 50% over one year, although he noted it is a HUD requirement to reach 82 participants for the FSS program by November 1,1995, and reduced funding would make this goal difficult to reach. Harris asked that if the program received enough money to start 25 individuals, will the Housing Authority obtain money elsewhere to get the remainder of the participants off of the program. Hopkins feels that the whole concept of the program may be jeopardized should adequate funding not be received, but they will make every effort to get the program running. Moore asked if there are other sources of HUD funding available. Hopkins said there are no alternate sources of HUD funding, yet they still have a mandate to meet. Harris said this puts everyone in a real catch-22 position. Boothroy, agreed and said the mandate, or rather the lack of funding of the mandate, even jeopardizes future growth of the housing program. 3. Iowa City Human Riqhts Commission: Discrimination Survey. $20,503 CDBG grant requested. Murray asked whether HUD funding is available. Shank said she does not believe funding will be available. Shank said money for this type of survey has been available in the past, but she is not so confident it will be available in the future. Committee on Community Needs Housing Commission March 7, 1995 Page 5 Hawkeve Area Community Action Proqram: Transitional Housinq. CDBG funds requested, $75,000 grant and 9175,000 loan. Murray asked if they are eligible for State HOME funding. Lori Higgins, Assistant Housing Director in Support Services at HACAP, said the program is not eligible for State HOME funds and they are looking at other options. Engh noted that there is a line-item in the budget for furnishings. Engh said it is her understanding that furnishings are not allowable. Milkman agreed, and added that CDBG funding is not to be used for furnishings, unless they are made permanent parts of a facility. Higgins said she would like to maintain the same level of funding, but reallocate how the money is to be used. Harris asked where HACAP expects to receive the vouchers. Higgins said she is expecting the City to supply these, as the letter from Doug Boothroy states. Moore asked where they stand on tax abatement. Higgins said tax abatement is used on other HACAP facilities. Martin asked the advantages of property ownership. Higgins said, from the standpoint of HACAP, they would need to own the structure in order to have an income to provide effective services. Moore asked how much of a profit is expected by HACAP from this program. Higgins said the submitted information shows the projected figures and explained how these results were achieved. Milkman asked whether reference to graduating from the program after two years actually refers to having achieved self-sufficiency. Higgins said not necessarily, but this is all the longer the program can afford to provide assistance. (The Commission took a recess from 7:45 to 7:55 p.m.) LIFE Skills, Inc.: One-half time Housinq Coordinator. $16,703 CDBG grant requested. Gillian Fox, Director of LIFE Skills, Inc., said they are requesting funding for the fourth year of the program, and that they have become more efficient in service delivery and have increasingly served more people. For example, it was projected the program would serve 40 households this budget year, and currently 55-60 households have been served, The program is projecting to serve 70-75 households next year. Fox said that referral agencies have given the program their full support. Fox said that should they not receive the requested funding it is very unlikely that LIFE Skills will be able to continue funding services for the housing program and they will need to cut back on services if only a portion is received. Committee on Community Needs Housing Commission March 7, 1995 Page 6 Murray asked if HOME funding is possible. Nasby said that if HOME funds are used they could only be used for persons living in HOME-assisted projects. This would severely limit the scope of services. Murray feared that if full funding is not granted, LIFE Skills may be back next year for additional funding. Moore said the Housing Commission had felt the same way. Harris said he feels the program is absolutely crucial and deserves full funding. Harris added that he feels the City should find a way to fund the program, every year, from its general budget and that funding should actually be twice as large as that requested. Milkman said that the Commit- tee/Commission is here to make a recommendation, but City Council has the final word, so anyone is welcome to make a case to the Council. Ememencv Housinq Proiect: Shelter Rehabilitation. $24,500 CDBG grant requested. Moore said that he feels full funding is warranted. The Commissions felt the remodel- ing was a necessity and are surprised funding was not requested sooner. Greater Iowa City Housing Fellowship (GICHF)\Robert Burns: Construction of Rental Housin.q. $250,000 in CDBG, and 9290,0OO in HOME funds requested. Of the HOME funds, 9150,000 are to go towards construction, and $140,000 towards land acquisition. This 9140,000, plus the 9250,000 in CDBG funds will go towards land acquisition. Moore asked whether sufficient land could be purchased for this amount. Charlie Eastham, representative of the Greater Iowa City Housing Fellowship, said that at the going rate of roughly 939,000 an acre, ten acres could be purchased, and ten acres is what is needed. Martin voiced his desire to see the program receive full funding as this is one of only two proposals this year that will add additional low-income housing stock. Moore asked what GICHF would do should it not receive full funding. Eastham said alternate forms of funding are available, in particular, State HOME funds may be utilized for land acquisition. City of Iowa City: Housing for Working Sinqles. 9200,000 in CDBG, and 9150,OOO in HOME funds requested. Moore asked whether a Realtor is currently looking for properties. Nasby said a Realtor is looking and that inquiries have b.een made on some properties that may be available in the spring. The Realtor said to expect these to be in the 9300,000 to 9500,000 price range. Moore asked whbther new construction is possible. Nasby said no, not with the size of structure desired and the available funding. Committee on Community Needs Housing Commission March 7, 1995 Page 7 Murray asked how the complex is to be managed and whether a manager will live in the facility. Nasby said there are many such facilities in operation around the country, so information on management structures should not be difficult to obtain. No objec- tions were noted from the Commission, although Martin did question whether there is to be common restroom and kitchen facilities, as these can be difficult to maintain in a group living environment. Martin asked how much money is to go towards maintenance, as there is not a line item in the budget specifically for maintenance. Nasby said maintenance is grouped under the "building interior" category. Nasby said the intent is to escrow maintenance funds and pull these funds out for maintenance when needed. Severson asked whether funds for snow removal had been considered. Nasby said snow removal may be part of the management duties, or covered in the management fee precess. Schmuch asked whether students will be eligible if they meet the criteria. Nasby said the goal is to relieve some of the crowding pressures in some other facilities, e.g,, the Emergency Housing Project. Nasby said that potential clients will be identified on a referral basis from other agencies. 10. City of Iowa City: Housinq Rehabilitation Proqram. ~284,000 in CDBG, and t~217,560 in HOME funds requested. There were no questions or comments from the Commission. ADJOURNMENT: The Chair adjourned the Commission at 8:45 P.M. Minutes submitted by Jeff Haring cdbg~tir~s~ccP3-7 COMMITTEE ON COMMUNITY NEEDS/HOUSING COMMISSION March 7, 199~ Senior Center- Lower Level Classroom NAME ORGANIZATION ADDRESS CITY OF IOWA CITY - COMMITTEE ON COMMUNITY NEEDS 1995 CDBG FUNDING REQUESTS PROJECT ACQUISITION City of Iowa City - Housing for Working Singles AMOUNT REQUESTED CITY STEPS PRIORITY $200,000 HIGII (ItOME $150,000) GICHF/Bums - Affordable MuM- $250,000 Family Renlal Housing [liOME $290,000) HACAP - Transitional Housing $250,000 PUBLIC FACILITIES & IMPROVEMENTS DVIP - Shelter Modifications $82,000 Johnson County Department of Health - Adult Day Program IlL PUBLIC SERVICES 6. Aid to Agencies (operational funding) $250,000 $105,000 DVIP - Furniture Projoel $23,414 LIFE Skills. Inc. - Housing $16,703 Coordinator ItlG11 (0-30% Mcd, Inc.) MEDIUM (31-50% Med, Inc,) IIIGH IIIG[I (Families) MEDIUM (Individuals) MEDIUM (Facility) ItlGH (Setrich) N/A IIIGI[ I i1GH PROJECT DESCRIPTION CCN AVERAGE SCORE RANK Purchase of an existing 10-12 unit structure to provide very low cost housing for working singks without rental assistance. Rent will be$125/mooth or 30% of tenant's income to a maximum of $250. Acquire 10 acres of land to develop 120 units of affordablc two- and three-bedroom rental units. Purchase of I8 units from the Public Housing Authority lO be used for transitional housing with supportive services to very low and low-income families. 12.6 (Range 6-16) 15.1 (Range 9-20) 14,7 (Range 12-17) 13 9 11 Repair handicap ramp to alleviate flooding problem. add a second egress to the lower level, construct office and group space, and provide fi~miture and shelves. Site acquisition and/or rehabilitation of a facility which will be used to house the Adult Day Program. The pro- gram must move out of the Senior Canter to coalply with state regulations regarding the amount of space per partici- pant. 15.7 (Range I2-19) 15,4 (Range 11-20) 6 Allocation of enthlement funds assigned to the City's Aid to Agencies budget for human scrvice agencies per City Council policy, Provide slaff person Io coordinstc the donation of hons- chold furnishings and Ihe distribution to very low-income individuals and families. Assist very low-income clients with finding and staying in housing. Frovide education in responsible reinlag skills such as budgeting, maintenance, safety, and effective com- munlcation. N/A N/A 14.9 (Range 9-18) 18.3 (Range 16-20) l0 PROJECT MYEP - Env'¢preneurialLtob De:,clopmem IV. REHABILITATION 10. City of Iowa City - Housing Rehabilitation 1 I. ESA - Small Repair Program 12. EHP - Shelter Rehabilitation V. ECONOMIC DEVELOPMENT ISED - Micro-enterprise Development Vl, PLANNING 14. City of Iowa City - Planning and Research 15. Iowa City Human Rights Com- mission - Fair 11oasing Survey A~lOUNT REQUESTED $31,629 $284,000 (1tOME $217,560) $28,000 $24,500 $26.56O $12,000 $20,503 CITY STEPS PRIORITY HIGH (Economic Development) MEDIUM (Youth Services) HIGIt (0-50% Med. Inc.) MEDIUM (51-80% Med. Inc.) IIIGtl lllGH (Families) MEDIUM (Individuals) tllGIl N/A 111GII PROJECT DESCRIPTION Provide prcq:mployment training and teach job skills to youth, particularly skills in order to become self-supporting or to start up a small business. CCN AVERAGE SCORE RANK 14.6 12 (Range 12-18) Continuation o£ owner-occupied Housing Rehab Program to include comprehensive rehab, weatherization, exterior repair, emergency, residential accessibility (rental and owner-occupied), mobile home repair, and architectural salvage.. Funding includes administrative expenses for two staff members who also administer numerous other rehab- related projects. Provide funds for small rapairs for approximately 55 elder- ly or handicapped homeowners. Includes two pilot pro- jeers, one to build two or three ramps for low-income elderly and another to provide a completely accessible bathroom to a person with disabilities, Renovation of three bathrooms to include the replacement of fixtures and painting of wails. Accessibility improve- ments to the fimt floor bathroom. 18.6 (Range 16-20) 18,4 (Range 14-20) 19.4 (Range 1%20) To expand the micro. enterprise development program to assist other low-lncome individuals to become self- employed and/or to clarify their career goals. It is esti- mated that of the 24 persons completing the program, approximately 6 will actually start up or expand a busi- 16.8 (Range 12-20) Planning and rescamh activities aimed at providing hous- ing, services, and jobs for the City's low- and moderate-in- come residents and determining the community's non- housing needs. Create a racial discrimination survey, hire 8 fair housing tcstcm, conduct 100 teals at various apartmcnls in Iowa City, and mail the final report 1o 1,554 landlords and 74 agenls in Iowa City. 15.7 (Range 12-20) 12.1 (Range 8-17) 14 VII. 16. PROJECT GENERAL ADMINISTRATION Cit~ o£ Iowa City - Program Administration AMOUNT REQUESTED $119.000 CITY STEPS PRIORITY N/A PROJECT DESCRIPTION CCN AVERAGE SCORE RANK Salaries and administmfiv~ cxpcns¢s to administer the CDBG program. FT]E salaxies include CD Coordinator 70%; Associate Planner - 807&; Associate Planner - 20%; Sccrclacy - 25%; and Intern - 35%~ N/A PROJECT CITY OF IOWA CITY - HOUSING COMMISSION 1995 CDBG FUNDING REQUESTS I. ACQUISITION City of Iowa City - 1tousing for Working Singles CITY AMOUNT STEPS PROJECT REQUESTED PRIORITY DESCRIPTION $200.000 (ItOME $150.000) GICHF/Bums - Affordable Multi- $250,000 Family Rental ttousing (1tOME $290,000) 3. HACAP - Transitional Housing $250,000 PUBLIC FACILITIES & IMPROVEMENTS DVI? - Shelter Modifications $82.000 Johnson Counq, Department of Health - Adult Day Program $250.000 Ill. PUBLIC SERVICES 6. Aid to Agencies (operational funding) $105.000 7. DVIP - Furniture Project $23,414 LIFE Skills. Inc. - Housing $16.703 Coordinalor UIGtl tlIGH (0-30% Med. Inc.) MEDIUM 1-50% Med. Inc.) HIGH tlIGtl (Families) MEDIUM (Individuals) MEDIUM (Facility) IllGIt (Service) N/A IllOil 111GH HOUSING COMM. AVERAGE SCORE Purahasc of an existing 10-12 unit structure to provide vcpj low cost housing for working singles without rental assis- tance. Rent will be $125/month or 30% of tenant's income to a maximum of $250. Acquire: I0 acres of land to dcvelop 120 uni~ of affordable two- and three-bedroom rental units. Purchase of 18 units from thc Public Housing Authority to be used for transitional housing with supportive scrviccs to very low and 1ow-ineornc families. 13.8 (Range 15) 13.0 (Range 8-19) 14.3 (Range 9-20) Repair handicap ramp to alleviate flooding problem, add a second egress to the lower level. construct office and group space. and provide fumltum and shelves. Site acquisition and/or rehabilitation of a facility which will be used to house the Adult Day Program. The program must move out of the Senior Center to comply with shale regulations regarding the amount of space per participant. Allocation of entitlement funds assigned to the City's Aid to Agencies budget Ilar human service agencies per City Coun- cil poIicy. Provide stall' person to coordinate the donation of household furnishings and the distribution to v¢i3, Io~v-lncora¢ lndivid- uals and families. Assist very low-income clients with finding and staying in housing. Provide education in responsible renting skills such as budgeting, maintenance. safety, and cffccdvc com- munication. 0.L2 ..' 15.5 (Range 8-20) RANK 7 PART III PROJECTS RECOMMENDED FOR 1995 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING Proiect Acquisition City of Iowa City - Housing for Working Singles GICHF/Bums - Affordable Multi-Family Rental Housing HACAP - Transitional Housing Public Facilities and lmrovements Domestic Violence Intervention Program - Shelter Modifications Johnson County Dept. of Health - Adult Day Program Public Services Aid to Human Service Agencies LIFE Skills. Inc. - Housing Support Program Coordinator Mayor's Youth Employment Program - Entrepreneurial/Job Development Domestic Violence Intervention Program - Furniture Project Rehabilitation Elderly Services Agency- Small Repair Program City of Iowa City - Housing Rehab Program Emergency Housing Project - Shelter Rehabilitation Economic Develooment Institute for Social & Economic Development - Microenterprise Develop- ment Plannin~ City of Iowa City - Planning & Research Iowa City Human Rights Commission - Discrimination Survey General Administration City of Iowa City - Program Administration City of Iowa City - Project Delivery Unl~rot~rammed Funds Contingency TOTAL Sources of Funds I995 CDBG Entitlement 1994 Program Income FY94 Unused Funds TOTAL Amount CCN Requested Recommendation $200,000 S0 p. 59 250,000 100.000 p. 65 250,000 14t,647 p. 81 82,000 63,000 p. 99 250,000 100,000 p. 113 105,000 105,000 N/A 16,703 16.703 p. 133 31,629 19,497 p. 155 23,414 10,000 p. 165 28,000 28,000 p. 173 284,000 284,000 p. 183 24,500 24,500 p. 189 26.560 26.560 p. 197 12,000 12,000 p. 209 20,503 0 p. 215 119.000 119,000 p. 223 8,000 8,000 NIA 54,883 54.883 $1,786,192 $1,112,790 $948.000 60.000 104,790 $1,112,790 NIA CITY OF IOWA CITY RECEIVED F,:,. 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST Name of Project: Housing for Working Singles 2e. Amount of CDBG Funds Requested $200,000 b. Loan and/or Grant ~100,000 Loan ~1OO,000 Grant 3. Name and Address of Applicant/Organization 4. Contact Person and Phone Number City of Iowa City Department of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Steve Long, 356-5250 Steve Nasby, 356-5248 5. Location of Proposed Project: Iowa City 6. Check National Objective Being Met: ~X Low-Mod Income Benefit __ I~revention of Slum and Blight __ Urgent Need Check CITY STEPS Objective(s) met: X Affordable Housing Needs X Homeless Needs Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: State of Iowa HOME funds City of Iowa City HOME funds Iowa Finance Authority I 9. Why is this project needed?, (Include relation to CITY STEPS objectives) The Emergency Housing Project (EHP) facility is beyond capacity, part of the reason is that there are a number of working singles living at EHP because they simply cannot afford another place. A survey and count of the residents at the homeless shelters was conducted in October, 1994, and the results showed that a majority of the persons (59%) were employed. In order to reduce the number of persons at the homeless shelters, there must be housing available that extremely low-income persons can afford. Single persons are not eligible for rental assistance or public housing unless they are elderly or disabled. Housing for this group of persons is lacking within Iowa City and has been cited as a gap in our housing continuum, One method of filling this gap is to have available very low cost rental housing. The need for housing that is affordable was mentioned as one of the greatest needs at several CITY STEPS public meetings. The CITY STEPS plan identifies this need as a high priority, especially for households with incomes under 30% of the median income of Iowa City. This proposed project also addresses several other needs identified in CITY STEPS such as: 1) the need for affordable rental housing; 2) overcoming the barrier of up-front cash for a security deposit; 3) alleviating the overcrowding at the Emergency Housing Project; and 4) developing housing for single persons with access to support services. This project will offer very low cost rental housing without rental assistance to the tenants to help fitl the identified gap in the housing continuum, 10. List Goal(e) of this Project: To provide a safe and decent piece for working singles to live. To provide very low cost housing for working singles without rental assistance. 11, General Description of Activities: (Refer to Instructions #11 for required information) List major activities of the project (how do these activities address your goals listed in//107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out' the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The City will acquire an existing rental building and rehabilitate, as necessary. It is essential that the building be centrally located and accessible to public transportation. The number of units depends on the size of the building; howevet, we are aiming for up to 12 units. The rent would be a flat fee of 9125 per month or 30% of the tenant's income up to a maximum of 92§0, at which point a tenant could afford to enter the private rental market. Rents of the project will be only increased slightly each year to adjust for inflation. From a practical standpoint, a security deposit is needed. To overcome the barrier of an up-front cash security deposit, the deposit will be collected over a number of months. While the City would retain ownership of the building, we are planning on contracting out the management functions to a local non-profit organization with experience in this area. Another possibility may be that the City would lease out the building to a non-profit agency. Access to support services will be an important aspect for this project to succeed. We anticipate that the tenants will require some type of supportive service. Knowing this, we will be making every attempt to accommodate these needs with this project. The City of Iowa City has professional staff that will be used to ensure the timely completion of this project. The City of Iowa City has been active in the area of affordable housing for many years. The City, through the CDBG and HOME programs, has used hundreds of thousands of dollars for the development, rehabilitation or financing of affordable housing projects. These funds have helped create or maintain 388 units of affordable housing within the last three years. In addition to the 388 units, these funds have been used to assist non- profit agencies with housing activities; funds have assisted such agencies as the Domestic Violence Intervention Project, LIFE Skills, Inc., the O'Coldren Home, the Emergency Housing Project, Systems Unlimited, Mid-Eastern Council on Chemical Abuse, Community Mental Health Center, Youth Homes, Inc., and others in addition to these activities, the City has citizen boards, commissions and staff that are actively working on community issues and affordable housing, The City also works with and supports many organizations, non- profits, and for-profits with the coordination of activities and housing-related projects. A timetable for completion depends upon how quickly a building is acquired. The following is a proposed time schedule. April 1995 July 1995 September 1995 January 1996 February 1996 March 1996 July 1996 October 1996 Begin looking for a building to acquire. Iowa City CDBG and HOME funds available for acquisition. State of Iowa HOME funds available for acquisition and rehab. Site search complete. Apply for Iowa Finance Authority funds. Site acquisition complete. Rehabilitation begins. Building ready for tenants. Check if continued on an additional page 12. If CDBG funds are not awarded, will the project/program continue? Yes No X 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end7 Yes X.~_ No 14. BUDGETBREAKDOWN EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS Acquisition of building $200,000 ~ Acquisition of building 100,000 Acquisition of building 200,000 Rehabilitation 50,000 Rehabilitation 50,000 LIST SOURCE OF OTHER FUNDS Please place an X in box that applies. Type Str, tus In. Kind Cash Antis. Comm. HOME (City of Iowa City) X X HOME (State) X X Iowa Finance Authority X X HOME (City of iowa City) X X TOTALS ~200,000 $400,000 15. Have you received CDBG funding In the past? Yes X. No (If Yes, what year{s) did you receive the fund ng, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) The City of Iowa City has received CDBG funds for over 20 years. 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. The City has boards and commissions, which include persons who are low-income. These boards and commissions hold meetings which are open to the public and address housing and community-wide issues. City staff is also active in working with and attending meetings of local community groups, such as the Local Homeless Coordinating Board, which addresses the needs of persons who are extremely low-income. Additionally, the City recently held a series of public meetings and conducted outreach to solicit comments from low-income persons for the CITY STEPS plan. These CITY STEPS meetings also received input from non-profits, community groups, and others. This project, once operational, plans to utilize tenants input to improve or modify the operational and physical environment of the building. By involving tenants, we hope to empower them and enhance the living environment of the building. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa city Dept, of Planning & Community Development 410 E, Washington St, Iowa City, IA 52240 CITY OF IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1, Name of Proiect: GICHF/Burns Joint Venture 2a. Amount of CDBG Funds Requested b, +.~n-al, m'-/or Grant ~ 3, Name and Address of Applicant/Organization Greater Iowa City Housing Fellowship and Robert P. Burns $ 250,000 $ 250,000 Contact Person and Phone Number Maryann Dennis 358-9212 Robert P. Burns 338-7600 5. Location of Proposed Project: Iowa City, IA 6, Check National Objective Being Met: .x- Low-Mod Income Benefit Prevention of Slum and Blight __ Urgent Need Check CITY STEPS Objective(s) met: _~_Affordable Housing Needs Homeless Needs ~Public Facility/Service-Needs Economic Development Needs 8. List other groups or o~'ganizations that were asked to contribute to or fund this project: This is a joint venture between a private for-profit developer an a nonprofit developer. Applications for additional financing will be sukmitted to several other sources at appropriate times in ~]e process of development of the project. 9, Why is this project needed? (Include relation to CITY STEPS objectives) The need for the development of safe, decent, affordable rental housing in Iowa City is well documented in t City STEPS objectives. According to the written rupert, approximately 20% of all low-income ranters in Iowa City pay more than 309; of their household income for rant. In order for low income households to maintain a decent standard of living it !s important that they not pay more than 30% of their gross income for housing. . Expansion ot the number of rental units affordable to households under 30% median income is a h~gh priority according the STEPS plan. An effective way to address this need is by forging public/private partnership~ The partnership between the GICItF (nonprofit) and Mr. B.ures (for profit) directly addresses this high priority and fulfills one of the objectives offered in the STEPS plan. Th~s development is a reasonable, well-planned project that will expand the stock of affordable rental housing in Iowa City by 120 units. In addition to the documented need for expansion of the stock of affordable rental housing in City STEPS, recent experience by our Corporation further illustrates this severe local need. The GICHF has developed 18 units o affordable rental housing in Iowa City over the past few years. All units are currently rented. No vacancies have ew been advertised. The GICHF maintains a waiting list for our units at ~tween 60 and 70 families. The GICHF and Mr. Robert P. Bums are experienced with program and project implementation through similar projects combining similar sources of funding assistance. Since its beginning in 1991, the GICHF has received more than $1,300,000 in grants and loans to develop affordable rental housing. The Housing Fellowship recently completed construction of four duplexes in the. Whispering Meadows subdivision and now owns and operates 18 rental units, all of which are occupied by very low income households Mr. Bums has designed and directed development of 804 units and directed management of 442 units of multi~family affordable rental housing in Iowa. He has extensive successful experience in obtaining multiple source financing for affordable rental housing from a number of sources including the following: the HOME Investment Partnership Program, CDBG both from Iowa City and non metropolitan communities, the Low Income Housing Ta~ Credit program, private equity capital, private lenders, [FA programs, FHLB programs, and FmHA rural rental housing funds. Below is a listing of past funding and sources for the Housing Fellowship and Mr. Bures. All of the properties owned and managed by the Housing Fellowship have been financed in part with loans from a consortium of seven local private financial institutions. Year Source Recipient Amount Forre 1991 CDBG Burns $ 30,000 loan 1991 CDBG GICHF 6,000 loan 1991 CDBG GICHF 6,000 grant 1992 CDBG GICHF 16,640 loan 1992 CDBG GICHF 26,660 grant 1992 HOME GICHF 200,000 grant 1992 HOME GICHF 125,000 loan 1993 CDBG Bums 30,000 grant 1993 HOME Bums 400,000 grant 1993 CDBG GICHF 75,000 grant 1994 CDBG GICHF 8,000 grant 1994 CDBG GICHF/Bums 150,000 grant (approved) 1994 HOME GICHF/Burns 150,000 grant (approved) These projects have had a significant impact in our commu i ty. To date, the GICHF has ho.~orl 6,,; individuals of which 44 are ch ldren. Of these 65 people, 34 were over-occupying previous housing, having extreme difficulty finding housing or homeless. The average yearly household income of our tenants is $8,400. This is well below the local poverty level of $12,690 per year for a family of three. GICHF operates under a policy which will increase the stock of affordable housing. Under this policy, after debt retkement on the Housing Fellowship's rental units, rents are set at operating and replacement reserve costs. The rental amount then will be within the affordable range of many very low-income households without renu assistance payments. The Housing Fellowship maintains rent levels no higher than the local FMR thereby increasing the accessibility of housing to very low-income households by maldng Housing Fellowship rental units eligible as Section 8 housing. The Villa Garden Apartments, owned by Mr. Bures has added 48 affordable rental units to Iowa City. Rent levels at Villa Garden are at or. below the local FMR. All units are available to HUD Section 8 reeipieuts. The Press Citizen bu lding, presently being rehabthtated will provide 18 affordable units tbr persons who are elderly and/or disabled. 10. List Goal(s) of this Project: The goals and objectives of this project are based on the City STEPS plan. The goal of this project is to expand the stock of affordable rental housing in Iowa City. The objectives of the project are: to acquire 10 acres of prime development land for the development of affordable housing 2. to provide 120 units of affordable two and three bedroom rental units to expand affordable rental housing in a mixed income neighborhood environment. 11. General Description of Activities: (Refer to Instructions//11 for required information} List major activities of the project (how do these activities address your goals listed in #107), Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project}. The following outline describes the major activities that are part of this project: A. Site Acquisition - 1. Applicants will locate and purchase one or more sites having a total area of approximately 10 acres. Criteria for evaluating potential sites will include development compatible with mixed income neighborhoods. 2. As most of the developing residential areas in the City are zoned for low density development, most sites will require rezoning to either RM-12 or OPD-H. B. Site development - Specific site development plans will depend up6n the characteristics of each site. General development features include the following: 1. Construct up to 120 affordable two and three bedroom multi-family apartments and townhouses. 2. Affordable rental apartments are planned to include the following design features: · interior layout designed to accommodate families o central air · high efficiency heating systems · garbage disposal · washer/dryer hookups in 3 bedroom units - central laundry facilities for 2 bedroom units C. Rents will be the lower of the Fair Market Rent or the average area. market rent for comparable units. D. A limited parmership will be formed which will own and operate the project. The GICHF will be the managing general parmer. The HOME equity loan portion of the financing package is structured with a 30 year term to allow for continuation of the project as affordable rental housing after the initial 15 year low income housing tax credit compliance period. The affordable rental housing would be sold to a non-profit in year 14 to extend compliance to at least 30 years. Check if continued on an additional page General Description of Activities ~11 (cont.) Key personnel for this project and their experience are as follows: · Maryann Dennis, MSW, Administrator, Greater Iowa City Housing Fellowship, joined the GICHF in January, 1993. She has extensive experience in working with low-income families. Ms. Dennis is currently managing 18 rental. properties owned and operated by the GICHF and has extensive experience in administering CDBG and HOME contracts. 'Charles Eastham, President, Greater Iowa City Housing Fellowship, has planned, obtained financing, and managed the development of four low-income affordable rental housing projects ranging in size from one to eight units. Eighteen units have been placed in service. · Robert P. Burns, architect/developer has designed, financed, constructed, operated, and managed low-income housing units in Iowa as follows: 738 placed in service, 66 under construction, and 144 under development other than this project. Local projects include Villa Garden Apartments and the Citizen Building. For this project, a professional property management company, National Management Corporation, will serve as management agent and the GICHF will act as site manager. The management agent will also provide training for GICHF staff which will enable the Housing Fellowship to assume full management responsibilities. This arrangement will both develop the management capacity of the Housing Fellowship as well as provide for ongoing local management of the project. Staff and volunteer time - Robert P. Burns: during development phases- 50% during management phases - 10% GICHF staff time during development phases - up to 25% during management phases - up to 80% Volunteer time: none Proposed time schedule: December, 1995 March, 1996- March, 1997- June, 1997- September 1997- Complete site acquisition, rezoning and market studies Start construction Begin rent-up Compleie construction Complete rent-up The GICHF and Mr. Robert P. Burns have met on several occasions with staff at the Iowa City Department of Planning and Community Development to assure project eligibility and fina~!cial feasibility (please//14 a through//14 i). Both applicants adhere to 1oca requirements to comply with all local building codes. The project relates to the goals of GICHF and Mr. Robert P. Bums. The mission of the GICHF is to increase the supply of safe decent, affordable rental housin~ Mr. Bums' history of the development of affordable housing clearly illustrates his commitment toiocal housing needs. Both panners are committed to providing affordable housing that is desirable, conveniently located, conducive to family living and compatible with the concept of development of m xed income neighborhoods. To this end, the plan offers rent levels and design features which will be attractive to both households receiving rental assistance and market rate renters. GICHF and Mr. Burns are willing to address anticipated obstacles including: locating willing sellers, competing with other developers for highly desirable locations, re- zoning issues and neighborhood concerns. 12. If CDBG funds are not awarded, will the proiect/program continue? Yes No x Without the demonstration of support by the local community represented by CDEG funding there is little likelihood of obtaining funds frc~ state and federal sources. 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes x No The project will be funded through rental income frcm tenants an ld-l-~tial ope-~ing deficit reserve. 14, BUDGET BREAKDOWN Please place an X in box that applies, Type Stat~ EXPENSE CATEGORY CDBG FUNOS OTHER FUNDS UST SOURCE OF OTHER FUNOS In. Kind Ca=h Antic. Corem Site Acquisition 9250,000 ~ Lq0,0Ofi C~y ~ ~ant x x Construction 2,823,403 Pem~nt ~ Tc~n X X Cqnstruction 3,276,065 Equity Capital LIHTC x w Construction ] 5~, fl~n City HOME Loan x x x x Construction 702,867 Sta~e H~. T~n Site/~q. Soft C~sts 10,000 City HOME Grant x. w TOTALS $ 250,000 $ 7,092,335 ..:. '~::"" · ~ · '-.- 15. Have you.received CDBG funding in the past? Yes ~{ No (If Yes, what year(s) did you receive the funding, state the dollar amount received esc]' year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) Year Source Recipient Amount Form 1991 CDBG Burns $ 30,000 loan 1991 CDBG GICHF 6,000 loan 1991 CDBG GICHF 6,000 grant 1992 CDBG GICHF. 16,640 loan 1992 CDBG GICHF 26,660 grant 1993 CDBG Bums 30,000 grant 1993 CDBG GlCHF 75,000 grant 1994 CDBG GICHF 8,000 grant 1994 CDBG GICHF/Burns 150,000 grant (approved) Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Sources and Uses of Funds Site Acquisition Sources CDBG Grant City HOME Grant .Uses Land Legal, title opinions, recording fees, title transfers, administrative costs Development of Affordable Rental Housing Source_~ Permanent LongTerm Debt Equity Capital from LIHTC Sub-total HOME Equity Loans State HOME Equity Loan City HOME Equity Loan Sub-total ($7,107/unit) Total Uses 60 - 2BR 60 - 3BR $250,000 140,000 $390,000 $380,000 lO,OO0 $390,000 $2,823,403 3,276,065 6,099,468 702,867 150,000 852,867 $6,952,335 $3,043,735 3,908,600 $6,952,335 ~14 a Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Equity Capital from the Low-Income Housing Tax Credit Total Development Cost ($57,936/unit) Non-Eligible Basis for LIHTC Legal and Accounting Eligible Basis for LIHTC LIHTC Credit Percentage (estimate) LIHTC per year LIHTC per 10 years Equity Percent .Equity capital from LIHTC $6,952,335 (9O,028) 6,862,307 x 8.68~ 595,650 5,956,500 55% $3,276,065 Planned Affordable Rental Housing (120 units) BURNSIGICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Funds from Permanent Long Term Debt Private Mortgage Company: Debt Service Coverage Yearly NOl (Net Operating Income) Yearly Debt Service Interest Rate Term/Amortization Permanent Long Term Debt #1 1.15 $374,860 325,965 10.75% 18 years/25 years 2,823,403 HOME Loan Program: Yearly Debt Service Interest Rate Term/Amortization Permanent Long Term Debt//2 32,918 1% 30years/30 years 852,867 Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Income and Expense Statement 1 / Income Rent less utility alowance (from ICPHA utility allowance) 2BR: 60 @ 512(0-50=462 x 12 $332,640 3BR: 60 @ 677(2)- 64=613 x 12 441,360 Vacancy Loss (5%) (38,700) Laundry 9,860 Interest Income 1,220 Total Income $746,380 Operating Expenses 120 units @ 258/mo x 12 Net Operating Income (0 $371,520 $374,860 (2) Fair Market Rent as of 6/23/94. Average market rent, including utilities, for 2 bedroom, 1 bath apartments was $514 according to "1994 Iowa City Area Apartment Rent Survey". Lowest average market rent for 3 bedroom apartments from same survey. Fair Market Rent for 3 bedroom apartments is $712. Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February t0, 1995 Gross Rents Compared to Progrmn S'ubsidy Requiretnents and Market Rents Number Project Bedrooms* Gross Rent Low Income Honsing Tax Credit 60% MI Rent 30~o 2 512 25,380 3 677 29,340 or 60% 634 HOME 50% MI Rent 30% of 50% 21,150 529 Income for Project Rent as Percent of Income 30% 35% 20,480 17,554 733 27,080 23,211 MI = Median Income * Occupancy calculated at 1.5 persons per bedroom as required under low income housing tax credit guidelines + ~14 e Planned Affordable Rental Housing (120 units) BURNS/GICI.1Ii~ JOINT VENUTRE Iowa City, Iowa February 10, 1995 Buildin~ Areas and Costs 60-2 BR 813 S? x 60 6O-3 BR 1st floor 22.83 x 20.5'= 468.1 2nd floor 24.417 x 20.5' = 500.6 1/2 bath 7,0 x 7.0 = 49.0 Storage 3.3 x 8.0 = 26.4 1,044 x 60 48,780 SF 62.640 SF 111,420 SF x $62.40/SF $6,952,335 #14 f PRO-FOIIMA/INVESTMENT ANALYS IS PROJECT NAME: BURNSIGICHF JOINT VENTURE Exhibit 1 DEVELOPMENT HARD COSTS Acquisition: Construct ion: Sile Improvements: Contingency (%/$): 3.7% DEVELOPMENT SOFT COSTS Archilectural/Engineering: Project Financing Costs: Inletira Construction Interest: Developer/Builder Fees: Alfirmative Marketing/Fair Housing: Relocation/Displacement: C. ontingency Other: Market Study, Feasilibity, Legal, Accounling TOTAL PROJECT COSTS: 390,000 4,654,846 240,0O0 195,539 377,840 161,276 369,743 843,543 18,000 0 0 91,918 7,342,705 ~14 i 16. Discu'ss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence {such as minutes of a meeting} that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. GICHF established the Affordable Housing Advisory Committee as a permanent committee of the Board of Trustees on March 9, 1992. The Committee serves in an advisory capacity to the Board of Trustees as to the design, configuration, siting development and management of affordable housing owned and managed by the Housing Fellowship. Committee members include the President and Vice-President of the Board and all Board members representing the low-income community. The Committee may also include up to five additional members who represent tenants of the Housing Fellowship or persons from the low-income community/vho are on any of the Housing Fellowship's waiting lists. The Committee is most active during the planning stages of projects undertaken by the Corporation. Committee members provide the Board with a list of desirable features to include in affordable housing. Some of these amenities include: sites that are close to schools and shopping; units with adequate storage, patios, and fences; and lots that ate level. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. The Board of Trustees of the GICHF has approved application for CDBG funds for this project. A copy of the resolution is attached. Appllsations should be returned by 5:00 p,m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 J pp~cdb91f~q f~ ~1~ ~ A~ITACHMENT A Greater Iowa City Housing Fellowship ~penin~ doom lbr lo~x k2come families; P.O. Box 1402 Iowa City, IA 52244 319-358-92'12 Resolution of the Board of Trustees January9, 1995 The Board of Trustees of the Greater Iowa City Housing Fellowship does hereby resolve that the President, the Vice President for Administration and the Administrator are authorized to prepare on behalf of the Housing Fellowship a grant application to sectire Community Development Block Grant funding through the City of Iowa City in order to increase the supply of affordable housing in Iowa City. Adopted January 9, 1995 Secretary CITY OF IOWA CITY RECEIVED FEB 1 0 1§9§ 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1, Name of Project: b. Loan and/or Grant TransitionalHousing/Second Szeps 3, Name and Address of Applicant/Organization Hawkeye Area Community Action Program, Inc. PO Box 789 Cedar Rapids, IA 52406. 2a. Amount of CDBG Funds Requested de~erred Contact Person and Phone Number Don Maniccia, Executive Director 366-7631 5. Location of Proposed Project: 1926 and 19h6 Broadway Street, Iowa City 6. Check National Objective Being Met: 7. X Low-Mod Income Benefit Prevention of Slum and Blight Urgent Need Check CITY STEPS Objective(s) met: x ,Affordable Housing Needs x Homeless Needs x Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: $225,000 is needed for the down payment costs towards the purchase of the apartments. $25,000 is being requested towards rehab and furnishings for the units. Along with the CDBG submission we are requesting fi'om HOME funds a $50,000 grant and $125,000 deffered loan. Our goal is to secure a tax-exempt bond to fund the majority (approximately $475,000) of the project costs. State HOME funds will also be requested for a portion of the project costs. 9. Why is this project needed? (Include relation to CITY STEPS objectives) HACAP's proposed project directly addresses several of the priorities identified in the CITY STEPS Plan, specifically Homeless Needs and the Need for Public Services. As the Plan identifies there is a HIGH need for additional transitional shelter for families, individuals and persons with special needs. Our current capacity only allows us to serve eight homeless families in Transitional housing. During 1994, 78 families applied for Transitional Housing in Johnson County. In January, 16 families and 54 individuals were on our waiting list. Many families who inquire about the program do not formally apply because they feel with so few units they will not have a chance to get in. Purchasing this property and using Section 8 certificates will allow an additional 18 families to receive affordable low cost housing with supportive services. We believe that a family needs competency and economic ability in several areas to become and to remain self-sufficient and stable. Our case management services in Transitional' Housing and other family development programs have utilized a holistic approach using HACAP staff, networking with others in the corarnunity, developing Case Management teams, service allocation teams, utilizing a purchase of service system, and hiring professional expertise for help in development of evaluation tools. The components we look at in the family development model include: Family development counseling with case manager Consumer education and basic life skill education Child care and parenting skills Employment/education specialist services Assessment and evaluation Referral and networking HACAP utilizes more than one approach toward case management depending on the program goals and intensity of service required. All models incorporate the above components, The supportive services provided help families in their day-to-day living. As identified in the CITY STEPS Plan the conununity needs to place a HIGH priority to expand services that offer day-to-day living and coping skills. Each resident of HACAP's Transitional Housing Program is assigned a Family Development Counselor who conducts a Family Assessment and develops an Individualized Family Case Plan with active input from the family, ~nd direction from the program's Case Management Team. Home visits with each family occur at least once a week, more often the first 30 days of residency. Families are assisted in recognizing their strengths and in establishing both short-term and long-term goals. 9. Why is this project needed? (Cont.) Counselors play a primary role in actively linking residents with needed community services. When professional treatment services are required due to mental health or substance abuse needs, the Family Development Counselor insures that the family obtains service. In these situations, verification is required monthly from the treatment program that the resident is meeting the terms of her/his treatment plan. Counselors will obtain release of information forms to insure that they are reinforcing the objectives of the treatment program. The Counselor tracks the family's progress toward the goals they've established in their case plan. Residents must actively implement thek Family Development Plan by working or attending training at least 20 hours per week and fully complying with other terms of their case plan (taking approximately another 10 hours of activity each week). Each counselor has completed the University of Iowa Family Development Counselor Certification. Any additional counselors hired must be certified by the sixth month of employment. If the family is already working on a FIP plan for the State of Iowa, Probation, Voc. Rehab or other agencies, we tailor our plan to dove tail and coincide with other required plans. Consumer Education is an important component. A series of basic classes are offered. They include all basic family skills including parenting, money management, shopping, nutrition, time management, home ownership, tenant landlord relations, etc. A library of video tapes are available for check out or office viewing with accompanying worksheets. A monthly consumer newsletter is sent to all families. Intensive money management is done on an individual basis when indicated. Extreme problems require a payee for continued participation. Weekly housekeeping inspections are done. The inspections are set up as a behavior modification tool with the participant scoring the inspection and then discussing it with the counselor. Four consecutive passes causes the inspection to go on a monthly schedule. Repeated failures cause the client to work v,4th the property manager and possible referral to a homemaker. Non-compliance can result in eviction. HACAP follows tenant landlord laws in all dealings regarding housing. For the core of its support services, HACAP has created an interagency Case Management Team which utilizes existing community professional expertise. The team reviews, approves and tracks family progress on case plans. Team meetings are held every two weeks and HACAP Counselors present case plans for review. This community team approach is more cost-effective than the alternative of hiring professional consultants in the medical, family therapy, substance abuse, education and employment fields. The team approach provides a nominal reimbursement to participating agencies for professional staff time spent at each scheduled team meeting. The following community agencies and organizations are active participants on the Case Management Team: 1) Department of Human Services 2) M~CCA 3) Kirkwood 4) frPA 5) Neighborhood Centers of ~ohnson County 6) Community Mental Health 7) Grantwood AEA 8) Visiting Nurses Association 9) Big Brother Big Sister 10) Domestic Violence Intervention Project 11) Longfellow School 12) I I CnV HACAP is currently contracting for program evaluation and training services with the National Resource Center For Family Based Services (NRC). We developed a dynamic cycle of program evaluation and staff/team training to identify programs needs and address these needs through staff training. The NRC has worked with HACAP on the estab ishment of computerized data collection forms used to track client progress and evaluate overall program effectiveness. The NRC reviews family data. StaUstms show that part c pants na a variety of special needs related to health and family issues. The National Resoume Center For Family-Based Services is cited in the Federal Register of Thursday, March 14, 1991 (p 10952) as one often resource centers across the country with special expertise in child welfare issues. It's focus on the family and it's direct sponsorship by the University of Iowa School of Social Work make it an excellent provider of evaluation and training for HACAP's Transitional Housing Program. The basic life skills, employment/education, family development and case management services components are needed by all Transitional Housing families in varying levels to achieve independent living. HACAP's approach sets a reasonable level of effort toward independent living that is expected ofail participants. HA. CAP then individualizes services based upon the case plan of each family. This individualization of support services (based on input from the family, counselors and consulting community professionals) results in a System in which needed services are readily available, but with clear oversight at several points to insure that the service level is appropriate. The Case Management Team includes community professionals with expertise in the key areas of family mental health, substance abuse treatment, child/adult education, employment and training, family health, public assistance benefits, foster care/family reunification and domestic violence. We are currently refining evaluation with a quarterly measure of outcomes in the areas of economic independence, family dynamics, educational/employment progress and other self-sufficiency measures. 10. List Goal(s) of this Project: To provide 18 units of affordable housing for extremely low income and very low income Johnson County families using Section 8 certificates as a means of rental payments To provide supportive services including family development, basic life skills education, and case management to all families in varying levels to help them achieve self-sufficiency To provide tenantSlandlord education to all Transitonal Housing\Second Step participants To complete family assessments yearly and then semi-annually to examine how participants are moving towards self-sufficlency and the goal of permanent housing 11. General Description of Activities: (Refer to instructions #11 for required information) List major activities of the project (how do these sctivities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure the': this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in can'ying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). A general overview of the project includes: The Public Housing Authority will submit their disposition plan to the Department of Housing and Urban Development. Following I-ILrD's approval of that plan and an agreement on the selling price HACAP will secure funding for the purchase. The transfer of ownership to HACAP will not cause any current tenants to be relocated. Tenants at that time will have an opportunity to participate in the Transitional Housing\Second Steps program if they choose to. With vacancies first priority for placement would go to families who successfully complete Transitional Housing. Other eligible families might include those involved with other additional supportive linkages in the community. Additional funding for supportive services maybe secured for special populations ie. families that are likely to end up in the foster care system, have mental illnesses, substance abuse or dual diagnosis. Priority points would be given to those with incomes in the 0-30% of median income range foliowed by those with incomes from 30-50% of median income. Check if continued on an additional page 11. General Description of Activities: (Cont.) Proposed project timetable: appraisal of property-month 1 HUD's approval of disposition plan and purchase price-month 3 make offer to Public Housing Authority-month 3 secure funding-month 7 acquisition-month 9 needed rehab/renovation work-month 10 program implementation-month 12 HACAP has successfully developed in four counties 100 units of transitional housing and local supported housing. An independent agency audit is conducted annually. Specific grants are monitered by funders and government authorities. The Transitional Housing program was auditied by the Inspector General's office in 1993. No findings were made. The report commended HACAP for staff members that were capable, dedicated and committed to providing services and complying with program requirements. Personnel needed to carry our this project are already in place preforming the same functions. Some staff are part-time and will be increasing hours, others witll be shifting responsibilites between other programs. Job functions funded by project income include program administration, property management and family development counseling. Names and Brief Backgrounds of Lead Persons: Don Maniccia - HACAP Executive Director Don Maniccia has been director of HACAP for 14 years after serving 5 years as Deputy Director at TRAIN. HACAP has a staff of 198 FTE's, 1995 budget of $14 million, and 44 programs. Major areas of delivery service include Housing and Energy, Children's Services, Food Services, Employment Services and Elderly Services. Don has also been an educator, fiscal management consultant and private businessman. He received a BS degree with honors from Northeast Missouri State and is a naval veteran. Don serves on state and national boards for Community Action Agencies. Under Don's leadership, HACAP has gone from a $4 million to $14 million agency. HACAP is recognized as one of the leading Community Action Agencies. Judith Sullivan is HA. CAP Regional Housing Director Mrs. Suilivan graduated with a BS degree in Home Economics Education and has done graduate work in Adult Education. She has also received a Management Program Completion Certificate from the state of Iowa. She has been employed for the last 16 years by HACAP. Mrs. Sullivan worked for 3 years with management information systems, grant writing and planning procedures. Ms. Sullivan managed the weatherization and energy programs for 7 years. For the past 8 years she has been Regional Housing Director. Duties include planning, supervision, budget management, compliance, grant writing, program development and working with boards and other agencies. Mrs. Sullivan has managed up to 12 programs at a time with staffof up to 30 and budgets of up to $4,000,000 yearly. Mrs. Sullivan served for two years as President of the Iowa Consumers League and was a board member for 7 years. She also served 2 years on the Iowa Commerce Commission Advisory Board and 4 years on the Iowa US West Board of Advisors. Mrs. Sullivan also belongs to the Iowa Coalition for the Homeless, helped form the Cedar Rapids Coalition for Affordable Housing and provided iraput to the board of the Catherine McCauley Center for Women which provides literacy training and housing for homeless women. She has provided housing training on a state and national basis for CAPS and The National Alliance to End Homelesshess. Prior to coming to HACAP, Mrs. Sullivan was the Kirkwood Coordinator for a Consumer education grant and taught in the public schools. Loft Higgins- Assistant Housing Director and Supportive Services Coordinator Lori received a BS degree in Family Economics fi'om Kansas State University. Loft worked in the Kansas State Extension Service for six years. During her 4 years at HACAP, she developed a consumer education and basic life skills component for family self-sufficiency training for Transitional Housing participants. Loft acted as a HUD Counselor for two years and provided counseling services for persons interested in homeownership, tenant-landlord relationships, money management, reverse equity mortgage and those in need of forbearancedforeclosure help. Loft administered a companion program funded by the Northwest Foundation to work with homeowners to prevent foreclosure. Loft also developed and administered the INVEST homeownership program with Merchants National Bank/Firstar. HACAP presented the model of this program to Merchants Bank. Loft developed the original homeownership classes model used in Cedar Rapids. Loft supervises the supportive services component and is the case manager for the Purchase of Service component in two of our TH Housing Programs. Carole Conner- Compliance Specialist and Property Manager Carole has been with the agency 7 years working as a counselor, Head Start teacher and property manager on the housing programs. This position provides outreach, intake, client selection according to compliance, figures rent and recertification, inspects property and recommends disciplinary actions under Tenant-Landlord law. She received her BA degree from the University of Iowa. Margaret Fitzgerald - Consumer Education /Life Skills Coordinator Margaret has worked in this position for three years. This positions develops and conducts consumer education and basic life skills workshops in four counties for the Transitional Housing clients. She also provides money management and budget training in a one on one setting. A monthly consumer newsletter is published. Prior to this position, Margaret worked in social service agencies, with citizen grassroots groups, researched mental health/mental retardation issues and taught microwave cooking classes. Margaret also is coordinator of volunteers for the Science Station. She and her husband own and manage 26 apartment units, 8 of which are in programs for low-income individuals. Rue Visnapuu - Education / Employment Specialist Rue has worked for HACAP for 16 years including 7 as an employment/education specialist. She has also been an outreach worker, urban office supervisor, energy coordinator, Head Start home base teacher, Head Start family counselor, housing counselor and counselor for the State of Iowa Family Development/Self Sufficiency Demonstration Grant. Rue worked with community volunteers to start the Local EmergencyAssistance Fund. Prior to working at HACAP Rue worked at Rockwell Collins and edited the IBEW Newsletter. Job duties as education/employment specialist include identifying famil~s barriers to employment, assessing employability skills and working with participants to put together their employment plan, networking with other agencies for needed services and providing classes on job related skills including interview skills and resume writing. Rue is also a certified family development counselor. Amy Carlson Housing Counselor Amy has been a family development counselor for 1 1/2 years. She has a BA in sociology and did a 1 year internship at Handicapped Village counseling mentally retarded youth. She works with community groups, networks with other service agencies and is yeP/ aware of other community resources. She is a Certified Family Development Counselor. HA. CAP has had significant successes in utilizing volunteer services in our housing program which has involved donations of property, funiture, money and labor. HACAP was presented the Gorenour's Volunteer Award in 1990 for a program that worked effectively with volunteers. 1~. If CDBG funds are not awarded, will the project/program continue? Yes No x The downpayment f~ds are necessary to make the total financing packag( work. 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes x No 14. EXPENSE CATEGOHY Downpayment Rehab/furnishings Tax E~empt Bond Second mortgage Property taxes BUDGET BREAKDOWN COHG FUNDS OTHER FUHO~ UST SOURCE OF OTHER FUNDS o,ooo 3_? .ooo 25,000 475,000 Eligible funders 200,000 H0~4E -state funds 29,000(e~timated) City/County See attached pro-forma for expenses covered ?rom project income. Please place an X in box that applies. Type Status In. Xin~lCash Antic. Comm. X x X 15. Have you received CDBG funding in the past;' Yes x No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) 1990 $30,000 grant REVENUE JOHNCOPR.XLS 79522.76 819~8.44 2768 47 16. Discuss your organizefloWs policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. As a CIrlD0 HACAP does meet the requirements of service to low-income communities through our Board of Directors and the Board Composition. The Housing Authority must meet with current tenants 45 days prior to the disposition ' submission to HUD. At that time tenants will be offered an opportunity to purchase the units. fithey choose not to they will be informed that HACAP will not be displacing any tenants with their ownership. Attached is a letter from the HACAP Johnson County Commission endorsing the project and submission of HOME and CDBG requests. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 A HELP UP, NOTA HAND OUT P.O. Box 789 Cedar Rapids. Iowa 52406 (319) 366-763l On February 8, 1995 at a regular Johnson County Commission meeting it was voted to proceed with grant submissions for CDBG and Home funds. (Note: Commission member Karen Kubby abstained from voting.) These grants and loans are necessary to acquire downpayment funds for the acquisition of 18 units at 1926 and 1946 Broadway Street, Iowa City. These units will provide 18 families an opportunity for affordable housing with supportive services through HACAP's housing program. Complete minutes from the meeting are not available at grant submission deadline, but can be provided if requested. Sincerely, lvlary McCue Chairman, Johnson County Colranission HAWKEYE AREA COMMUNITY ACTION PROGRAM An Equal Opimaun,t¥ Agency A Member Agency o[ the Uruled Way East Central Iowa Employment and Training Consortium and Private Industry Council Serving Benton, Iowa, Johnson. Jones, Linn and Washington Counties Feb. 8, 1995 To: HACAP 2441 Tenth St. Coralville,IA (319) 351-1214 52241 Allow me to be brief. Housing for economically disadvantaged people in Johnson County is a crucial need, and Transitional Housing provides more than'supported housing, it provides goal-oriented housing. Transitional Housing provides an opportunity for families to develop a plan for self-sufficiency while providing stable housing to complete that plan. JTPA - Promise Jobs has been, and will continue to be, a lead agency in the Case Management Team. This team creates a network of available services increasing the rate of success for families dealing with special issues. This letter strongly supports funding to purchase more housing units to work with families in need of structured services. The goal-oriented approach requires a firm partnership between these families and the Case Management Team (lead agencies) and outlines a path to positive outcomes in family health, education, and employment. The need for housing cannot be overstated. If you have any questions concerning the need for family units, or the workings of the Case Management Team, please feel free to give me a buzz. Thanx, DAVE JACOBY, Supervisor JTPA/PROMISE JOBS Federal Building - Suite 274 400 S. Clinton St. P.O. Box 2689 Iowa City, IA (319) 354-2272 52244-2689 12016thStreetS.W.,CedarRa~,lowa52404,(319)398.5105 of Johnson County ~,265 Oak Crest Hill Road Southeast Iowa City, Iowa 52246-5881 Phone 319/337-2145 Don Manicca HACAP 2441 10th Street Coralville, Iowa 52241 Dear Don, I support HACAP's interest in purchasing additional units for the Transitional Housing Progam in Johnson County, Affordable housing has been identified as the greatest need in this community by the City Steps Project. In Big Brothers/Big Sisters we work with clients who have benefited directly from the Transitional Housing Program and know that there are many more whose lives would he improved by access to this program. The combination of CDBG and HOME funds is a unique opportunity to expand the Transitional Housing Program in Johnson County and I am pleased to support HACAP's application. Sincerely, Barbara Curtin Executive Director ~.:.' 10 95 12.07 ~319 351 691t HACAP IOUA CITY -~- ~CAP CENTRAL Neighborhood Centets_9_f.[q_h._n_son County P O Box 2794 Iowa City, IA 52244 (319) 354-7989 ~002 February 9, 1995 Don Manicda Executive Director HACAP P.O. 789 Cedar Rapids, Iowa 52406 Dear Mr. Manicda, 'Fixis letter Ls in support of HACAP Transitional Housing s request for funds from the Commm~ity Development Block Grant. The need for low-income housing and support services in Iowa City is great. in the two neighborhoods where Neighborhood Centers of Johnson County are based, we see families who are homeless or at-risk of losing current housing with few places to ttu~ The acquisition of 18 uni~ to be used as Transitional Housing would not only house an increased number of low-income families, but would also provide valuable life skill and mamgement septices to those families particularly in need. If the CDBG fm~ds are received for the project, Neighborhood Centers of Johnson County and Transitional Housing staff will collaborate in providing and accessing services to families in the Broadway Street neighborhood. We are exdted for additional families to have the opportunity to be part of Trausifional Housing and its many service components. Good luck with the project! Sincerely, D~ane Di~gbaum Execut:ive Director February 1, 1995 CITY OF I0 I, VA CITY Lori Higgins HACAP Box 789 Cedar Rapids, IA 52406 Re: Sale of 1926 and 1946 Broadway Apartments to HACAP Dear Lori Higgins: This letter is to confirm that the Iowa City Housing Authdrity is interested in selling 18 three- bedroom townhouse apartment units located at 1926 and 1946 Broadway to HACAP for use as transitional housing. Any such sale of public housing must be approved by HUD and the Iowa City City Council. As discussed, it is my understanding that if HACAP pursues this matter, an application will be made for funds under HOME investment partnership program to be used for downpayment. In response to your request about a "ballpark" value for the 18 apartment units, my best estimate would place the value in the $50,000 per unit range. However, HUD requires the purchase price to be determined by a certified appraiser and the property offered at fair market value. Also, vouchers or certificates will be available for this transitional housing project. Please contact me if you have any questions concerning this matter. work//j~e~ith HACAP on this project. Si,~cerely,~ ,///, ~- ~~ Douglas W. gcothroy, Director ~ "~ '~, Iowa City Housing Authority I look forward to Hawkeye Area Community Action Program, Inc. update on February 22, 1995 This morning we received word from City staff that they were notified by HUD in Washington D.C.at 4 PM on 2-21-95 that a request to use HOI~,~ funds for acquisition from a participating jurisdiction would be ineligible. We will also need to get clarification about the use of State HOME funds also. Because of this new development we are asking that the total amounts originally requested between the two programs now be a single request from CDBG funds. Total amount requested: $250,000 75,000 Grant request 175,000 Loan request .... / OF 'CW.-'. CITY RECE;VED COMMUNIT'{ ~. :__ ~ ~,E. , ~L3C',qG. RAN~ FUNE'!NG I 1. Name of Prolec~: Domestic Violence intervention Program ~. Loan ano:or Grant Lower Level 3. Name and Address of Applicant/Organizatmn Domestic Violence Intervention Program P.O. Box 3170 Iowa City, IA 52244 J 2a. Amount o~ CDBG Funas Requestec 3 $82,000.00 $ 4,. Con[act Person Jno r .one Number Cris Kinkead 354-7840 5. Location of Proposed Prolect: Confidential location Check National ablecrave 8emg Met: X Low-Mad Income Benefit Prevention of Slum and 8light __ drgent Neeo Check CITv STEPS Objecave(sl met: __Affordaole Housing Needs x_Homeless Needs Pubhc Faoht,/.Serwce Neees Economic Ceveloomen( Needs List other groups or orgap;za[ions :hat were asked to contribute {o or -"on(] :his 3ro!ec:: /he shelter was built with money from a Capitol Campaign Drive and available CDBG funding in t993. The Capitol Campaign is in it's final stages and continues to pay our mortgage payments. The lower was not completed at the time the building was being built. We are asking for CDBG funds to complete this last phase Why ~s :h~s projec: .neeoea? Inc;tee re~atfc," :o 3:TY ST?c- O:;leC:p,'es, DVIPmm'edioto~t's new facflityin December of 1993. Staff. beard and chentele rapidiy evaluated that more space was needed for staff offices. group space. counseling space. storage space. and children's play and group space. Presently. eleven staff share space in four offices. There ~s currently no space that can · be specifically set aside for confidential counseling or support group acttvlt).'. The Director also has confidential staff issues that are difftcuh to do in shared space· A children's space is also needed so that cluldmn will have their own space for play. educational, thorax'. and odoup activities. At this time support groups for children who have witnessed violence in their home includes art and plat thorax, specific curriculum and video's to help them identtfy their own leelings. Groups are increasingly difficult to provide because of space problems. The groups are not being bald in lite 1owar level at this time due to the storage space and children's space being all in one large area. Group work is an important component of DVIP's mission. Children of battered women have witnessed terrifying acts of violence toward their mothers. A high peruenrage of children in shelters have themselves been the victims of abuse similur to that of their mothers. Children from homes where domestic violence happens are at a 1.500% risk of being abt~sed themseh'e& It is imporative that children hm~ a safe space to talk about their experiences and fears. It is equally important to their healing process to have a location the' feel safe in. Women's group and individual counseling is a crucial and beneficial sen'lee that DVIP offers to women in shelter as well as to v, omen who may not need shelter but identifies need for counseling or group. Cmmntly this sen'ice is provided in staff office space titat is also shared among other staff. This means that when a staff member is counseling, the other staff in that office are temporary kinked out of their ox~ n work space. ' All x~xmmn and cldldren who come to the shelter are homeless as a result of leaving or escaping a domestic violence situation. DVIP also provides son'ices to women who are not currently being abused but who are homeless. According to Iowa City's Consolidated Plan for Housing. Jobs an.d Sen'ices for Lov,'- income Residents (CITY STEPS). DVIPwouldboclassifiedundartheHO.~.iELE$;5*.VEED,5~ B. Emergency Shelters. Priori .ty = High. DVIlVs objective according to CITY STEPS is to 1) impruve existing shelter facility and 2) expand to meet increased deruand. At dus lime DVIP m the only Domestic Vtolence Shelter in the Johnson, Cedar. Iowa and Washington Counties that son'es women who and abused and homeless. and is open 24 hours a day to advocate for inchvidual needs. Having a shelter open during the duy is imporative to women getting sen'ice needs met such as referrals, enrolling children m school, having staff available to help ulth getting no-contact orders. ath'ocating for housing needs, and basic needs such as food. chithing, hygiene products etc DVIP is also requesung CDBG funding to help solve a flooding problem that we have with tile handleap ramp entering the lower level. DVIP discovered lest spring that the rmnp with uny anmunt of water building tn it will leak into the lower level. The drain that is currently at the bottom of the ramp does not provide protection from a build up of water. Building a roof over the ramp that leads the water away frum the ramp is the least expensive solution· the other solution given to DVIP to tear out the ramp would cost up~ards of $60.000.00 the roof will cost $25.t~lt} Ill) ~0. -,st Goal{s; cr :h~s 9rolect: 1) To secure funding for mentioned programming and operational staff and clientele 2 To secure space for storage, suppor~ groups, counseling, children's play area, children's group area, and office space. 3 To secure funds to take care era flooding problem with the shelter building. 3 To provide space for children to do school work. 4 To provide two to three groups each for adult women and children, and to use specific curriculum that is designed toward the issues of domestic violence. 11. General Oescrmt~on of .Zcdvmes: fRefer to lnstruct~ons ¢1 1 for reqmred :nformanom L;s~ malor activities of the prolec: {how do these ac:iv~ties acdress your Goals listed ,n -~tO?). Project Implementation; a) Octatica information regaraing elements ano ~ime schedule; b) steps taken :o assure · '.nat (n~s project is financially feasible and meets Federal, State, ana local codes; c) personnel involved ,n carrying out the project and related experience with program and projec'. ~molementation; d) amoun; ~; zclunteer and agency staff time needed to carry out the prolect). Please note ATTACHMENT A, which provides a floor plan draft of the lower level renovation needs The director and one board member will be working on the project throughout it's process. Completion date will scheduled according to the policies set forth in the CDBG contract. DVIP further agrees to comply with all contractual agreements. Labor will be contracted by qualified contractor Program components will be implemented by trained staff Volunteers and staff are recruited and trained according to Iowa Criminal Code 236 Volunteers will be recruited to work directly with women and children A board member for DVIP will work on all bids and facilitating of construction part of the pro ect. The Director will supervise staff for program implementation. DVIP has had the City Inspector look at the lower level and has followed through witIt recommendations such as a second Egress on the NE corner of the building. Volunteers are utilized at DVIP mostly for direct service work. Volunteers help to bring women into the shelter, help get the children settled, advocate in court and answer our crisis lines. Volunteers are vital part of DVIP programming. 1 2. If CDBG 'uncs are not awataea. ,,wil ,'he project:program continue? *Yes x No DVIP's programs would continue in a limited capacity. 13. if CDBG funds are awardeo, will the prolect/program conunue after the CDaG funds ano? Yes X No 14. EX?FHSE I Roofing flooring plumbin§ electrical framing, drywall, ceil~ furniture for groups an~ shelving for storage closets. TOTALS 15. C080 FUNOS 10,000 · 9,000 3,000 26,000 9,000 BUDGET 8REAI(DOWN Please OTHER FUNOS LIST SOURCE OF OTHEH FUNOS ~lace an X in box that applies. Status In.i(ind Cash ~nlm. Comm. $82,000 $ Have you received COBG funding in the past? '"es X No {If Yes, what year(s~ .... c .... :~ '~?c..-c. s~e :~e dollar amount rece~vec eec? year since t990, and how much of each award was a granL conditional service loan and;or repayable loan?) 1993 = 120,OOO 1994 = $15,000.00 to help renovate the children's portion of the ower level. There has been a special request to have these monies be used for the new Regress instead as the City Inspector said in order to build the children's portion that the Regress had to be done first. ~ '~.~ ':C ',c OVIP's programs '¢cu]d continue in ,,.~s ,, :,o I~EI3F..IV.F.D H~R 2 1 l§g§ 3UOG~T, BREAKDOWN C08G ~U~OS ,0 flooring /0,000 plumbing ' 9, OCO e!eccr±¢ai 3,C00 framing, dry~ali, ceii/n~ Sump pump 'J Z,000 shelving for storage and 3,000 closets. Egress 4,000 Casa :~a ~,c,' ~ · ;.2Q' = '"~ ' '' ils ......,...,:. _, 2CC...,.. ' ' · .' =' .-'. - - .s,. ,:.,)t; ',: i1~;? '-'"' · ~'- :2¢ .... "' ~ .... .:.e, ode ...... ,,~ ,ol :;le 2e-. ~'~:~si -a-;.--';,c .'.2 .... C:c.' (nscec:or sa, d m order to build the cki!dren's portion :hal the ~euress had :c '."e done ; =. Oisct. ss '/our .r=.rl__t.or ~ 9oiic,/for obtainmo. 'hOUr .tom ,oN-income Dersons 3o:9:':~ad'/ beNe..;irllno or affec:aQ by the proposed pro!act. If appdcant ;s a nonprofit. please ,nc:uoe e,.qQen¢3 suc? c=~. ':.::actes ~ 5 ,~leetlF, g; '..".at ~ .~.ors. the ;roe;sad 9ro?c: .;as the suooort of the orgamza[mr'~ ~eard '3f n',=.- If ,/ou do ,ncluae letters of suppOt:, please limit [o a total of three. DVIP conducts a departure evaluation with residents. /he evaluation serves as a tool for women to express changes they would like to see and to discuss their experience of being in shelter. These questionnaires are then discussed on a quarterly basis among staff. Applications should be returned by 5:00 p.m. February 10, 1995. to: Cit7 of Iowa City Dept. of Planning & Community Development 410 E, Washington St. Iowa City, IA 52240 II 1I FLOOR PLAN .I ,5 MEETING OF THE BOARD OF DIRECTORS DOMESTIC VIOLENCE INTERVENTION PROGRAM NOVEMBER 16,1994 Board Members Present: Beth Belding, Sue Chase, Carol Drum, Joan Hart, Gwanne Hayes, Camille Seaman, Michael Shaw, Nan Trefz, Maggie Winegarden Absent Deb Anderson, Chris Brus, Sally Cline, Rose Metz Staff:. Vivian Isles, Cynthia Kay, Cris Kinkead, Joanna Mouton The meeting was called to order at 6:45 p.m. MOTION: The minutes of the October 19, 1994 meeting be approved. Moved: Sue Chase Seconded: Maggie Carried Executive Director's Report: 1) Receiving written report prior to meeting is very beneficial. 2) Suspend agenda, return to ED. report [when staff are present] Treasurer's Report: Camille Seaman 1) To date, Crime Victims Assistance and VOCA Grant monies have not been received. 2) Expenses: utilities have been running over estimated budget. Staffing has now reached projected 'fully staff' status and salaries will be reflected in expenses. 3) There will be a projected $4,000.00 shortfall in Feb. due in part to the disbursement of funds/grants. Staff is aware of this. 4) Hospice pledge money is approximately $8,000. ($10,000 anticipated and budgeted) 5) A $250.00 deductible was paid on insurance for the Susan Pohren suit. 6) The city of Iowa City will reimburse up to $4,000.O0'in direct aid for a six month period ending Dec. 31. MOTION: The ~reasurer's report be accepted as presented. Moved: Sue Seconded: Maggie Carried Executive Committee: Beth Belding 1) The books: Getting Free and For Shelter and Beyond will be available to board members for loan. 2) KCJJ: a) Potice responded to a call from the shelter concerning a person loitering around the shelter believed to watching the shelter. b) Steve Bridges of KCJJ published the police report which identified the vicinity of the shelter. c) Requests have been made to KCJJ to leave location of the shelter confidential. d) The police will cooperate in keeping the shdter's location 'off the public record'. Action suggested: a) Document agreement with I.C.P.D. b) Contact KCJJ owners concerning this problem c) ff no resolutiompossible letters to the editor 3) Direct Mall; stuff on Dec. 5, 6;00 p.m., Beth's home a) Letter drafted with assistance from Gwerme. b) Connect a local incident and its impact on DVIP~~calls, staffing, etc. c) Gwenne also suggested: state in letter and follow-up with personnel phone call. 4) Short term loan will be necessary to get through Feb. cash flow shortfall a) Due to allocation of grants monies, Feb. is a difficult month. Recommend that the budget reflect this annual need, including interest paid for short term loan, be reflected in the budget. b) Build a conthngency fund to cover 'annual' Feb. cash flow shortfall. Fundraising: Sue wig meet: 11/22/94 6:30 p.m. Chris Brus' wig meet; 12/7/94 6:6:00 p.m. Chris' 1) Fine Art and Fun (FAF) date is MARCH 12. 2) Plaxming a Black Tie Affair to bring in collectors to preview and submit sea_led bids. 3) Sherry Davis will donate artwork. Request to Shirley Fry for the donation of a cake. 4) Melissa Williams will chair the fun baskets for FAF. Board members are requested to donate a basket. 5)Letter drafted to MD to endow child advocate program. Fundraising would like to hand this project over to Special Projects. Personnel: Beth will meet: 11/29/94 6:30 p.m. 1) Letter of resignation from Jaque Bolden was read and accepted with regret, 2)Will ask Deb to co-chair committee with Chris Brus. 3) Committee will focus on hiring process, paper trails(communication) for hiring, staff evaluation and dealing with staff reprimands. 4) Four perspective board members have received leKers of invitation, interviews will hopefully be on 11/29/94, $) Beth will serve on the committee. 6) Request that the board members read and review by-laws. Capital Campaign: Beth 1) Kyle Koch, Carousal Motors will consider a $1,000 to $3,000 donation 2) Target, Rockwvell-Collins, Ora/B, Quaker Oats, ADM Corn Sweeteners, and Hy Vee requested packets be sent in lieu of a personal visit. 3) Mortgage $330,000 8% interest: $87,057 principal paid $1.4,725 interest paid: $101,782 total payment $242,943 principal outstanding $9,000 cash on acct. to pay Suspend Present Agenda Staff Vivian Isle, Cynthia Kay, and Joanne Mouton were introduced Cynthia Kay, Vista Volunteer, Furniture Project 1) Salary: year three of a three year grant from Vista and United Way. 2) All other expenses (gas, postage, phone) are paid by DVIP. 3) Goals: a) Hire part time staff to assist this spring b) Recruit volunteers for phone, directions and needs orders c) Apply for CDBG funds (Community Devdopment Block Grant) 4) Eighteen agencies signed up to help, four participated in fall meeting. Joanne Mouton, Johnson County Coordinator 1) Oun:each coordinator 2) Court advocacy 3) Counsel out of shdter women 4) Training and educating police and hospitals 5) State Coalition representative 6) Value of national conference: legislative and networ 'king information sharing. Vivian Isles, Shelter Coordinator 1) Housekeeping meeting at 9:00 a.m. daily: concerns and announcements 2) Thursday: wee 'kly goals sheets Resume Agenda: Special Projects: Carol and Nan will meet: 12/14/94 S:00 Shelter 1) Child Advocate lower level plans approved and will be let. 2) For privacy a curtain will be installed in the kitchen. 3) Concern expressed on maintenance of the shelter. 4) To be addressed: a) Fence around air conditioning units b) Letter to MD re: Child Advocate Old Business: l j No Jess George update. 2) Contacted-lawyer concerning Susan ?ohren case to keep communication open. Executive Director. Cris Kinkead 1) House Alert: no overnights, curfew at dark. Please call before stopping at the shelter. 2) Relationship with the Police Deparunent is excellent. Motion: To adjourn 8:40 p,m. Respectfully submitted, Carol Drum, recording secretary. Nan Trefz, corresponding secretary. RECE!VEO "-' DVIP Domestic Violence Intervention Program p.o. box 3170 Iowa clty, Iowa 52244 24 hour hotlines (319) 351-1043 or. 1-800-373-1043 business line (319) 351-1042 administrative (319) 354-7840 February 20, 1995 Steve Long City Planner Civic Center Iowa City, IA 52240 Dear Steve, Please find this a letter of request to have the $15,000.00 granted CDBG to DVIP extended to the next fiscal year. DVIP has recently learned from the city inspector that the clfildren's space can not be renovated until a second Egress has been put in the lower northeast corner of our building. With this new finding DVIP will not be able to complete the children's project until after the contracted deadline. The Egress is currently being worked on by the Special Projects Committee on the DVIP Board and will be worked on as soon as the ground can be dug. An extension will allow DVIP the time it needs to meet code and move forward with future plans. Thank you in advance for ypur consideration. Cris Kinkead, Director Domestic Violence Intervention Program DVlP Domestic Violence Intervention Program p,o, box 3170 Iowa city, Iowa 522.44 24 hour hotllnes (319) 351-1043 or 1-800-373-1043 business line (319) 351-1042 adrnlnisffatlve (319) 354-7840 A U~od Way A~ency March 22, 1995 Linda Murray Committee on Community Need 410 E. Washington Street Iowa City IA 52240 With reference to our submission, please note that the original amount of $4,000.00 for an inside egress is no longer valid. Nolan Bogaard, Building Inspector - City of Iowa City, inspected our lower level today and is now requiring an egress to the outside be built. Dick Donohoe has estimated that an outside egress will cost up to $20,000.00. Therefore, our original amount of $4,000.00 should be increased by up to $16,000.00. Financial Coordinator CITY OF IOWA CITY 1/9 5 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Project: Jo]mson Co~mby Adult Day b, Loan and/or Grant Program Building Project 3. Name and Address of Applicant/Organization Johnson C6unty ,o Johnson County Department of Public Health 1105 Gilbert Court Ionia City, Io%.ra 52240 2a. Amount of CDBG Funds Requested $ 250,000 ~ S 250,000 4. Contact Person and Phone Number L. Graham Dameron (319) 356-6040 5. Location of Proposed Project: To be determined Check Notional Objective 8sing Met: XX Low-Mod Income Benefit Prevention of Slum and 8light Urgent Need Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs ~C("Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: a) Johnson County - Capital fund budget request 1994, 1995 b) Johnson County Adult Day program Facility Trust Fund 9, Why is this project needed? (Include relation to CITY STEPS objectives) The Johnson County Department of Public Health Adult Day Program (ADP) has provided services since 1979. It continues to be the only program in Johnson County which .offers structured activities every week da to fi'all elderl eole nee ' · . . Y yp p ding superwsion to benefit from medmal, educational, cultural, social, and recreational programs and services. The goal of the program is to prevent premature institufionarzation by allowing individuals to remain in the corrununity for as long as possible. In addition, the program provides support and relief for the caregivers of the entellees. The ADP is located at the Johnson County/Iowa City Senior Center· Prior to the passage of the State Dept. of Elder Affairs rules (May 1994), the program occupied 441 square feet, serving an average of 14 participants per day. Renovation of the space was completed in July 1994, increasing the program space to 705 square feet· It has been necessary to cap the daily attendance at 11 p .articipants in the larger space to remain in compliance with the state rules. A reduction m the number of clients and families served has occurred despite an on-going waiting list and frequent and regular referrals. · . National, state,.an.d local census pr.ojections and state and local surveys (Attachment .A,. pg. 2) red,cate that '.increasing numbers of frail elderly will need a. dult day programs. This will be one of a myriad of cost effective services designed to assist them n remaining as mdepeadant as possible· Furthermore, Iowa City's CITY STEPS Plan assigns a "mediu~.p.rio,,rity" to ~ obje. cti.ve to "suppo.rt development of respite care and adult d. ay, care fac~lit? .and a' high p. nonty" to the objective to "explore, support, and expanu aay care ana respite care senaces" under the category of senior services. In December 1994, the Johnson County Department of Public Health staff developed a strategic plan which proposed expanded space for the Adult Day Program services at the Johnson County/Iowa City Senior Center, with further service expansion within five years at a satellite location. Since the Senior Center Commission and the City Council rejected the short term plan, it is now necessary to pursue the Five Year plan, building a facility which would serve increasing numbers of fi'ail elderly people, their family members, and caregivers in need of Adult Day Pro~rarn services. SEE ATTACHMElbA 10. List Goalis) of this Project: a) Comply with state rules passed in May 1994: "there shal! be a minimum of 60 sq. ft. of program space per participant; centers serving participants with cognitive impairments or who use adaptive equipment should provide at least 80 sq. ft." 1) Build a new facility, specifically designed to meet the needs of this special pepulaton. * * Collaboration with other community agencies and institutions, which serve the elderly, has been initiated (and will continue} to assure that corninanity needs are met and resources shared. b) Increase service, i.e. numbers served, type of service (respite), hours of operation, to the rapidly expanding population of elderly who wish to remain independent for as long as pom'ble. These are elderly that are flail, low-income, physically challenged, and those with Alzhnimer's Disease and other forms of dementia. SEE ATrA~NT A, PAGES 2 & 3 11. General Description of Activities: (Refer to Instructions I/11 for required information) List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes;'c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). Project Activities: a) b) c) d) e) 0 g) h) The ^dnit Day Prograar Advisory Committee as well as the Johnson County Board of Health have been addressing "space" needs for the program for 3+ years. The ADP staff has researched and explored numerous potential facility sites including churches, retirement complexes, retail space, etc. Iohasoa County Board of Supervisors established the Adult Day Program Facilities Trust Fund in April 1993. On Jsuumy 27, 1994, the Board of Supervisors voted to commit $25,000 toward a facility;, in January 1995, they voted to commit another $25,000 toward a facility. In April 1994, the Iowa City mayor and the chair of the Board of Supen4sors appointed an ADP Location Task Force to addre~ the space needs of the Adult Day Program. ADP ~d~veloped a 2 and 5 Year Strategic Plan for the program. (SEE ATTACHMENT A) The ADP Advisogt Committee, the Johnson County Board of Health, and the ADP Location Task Force approved the 2 and 5 Year Plan; the Senior Center Commission and the City Council rejected the 2 year plan (for additional space at the Senior Center) but supported the 5 Year Plan to find or build a satellite facility. As necessary, the ADP staff will confer with City staff regarding HLrD regulations, building permits, surveying costs, etc. Project Implementation: a) b) c) d) Upon notification of a decision regarding CDBG funds, ADP shaft will continue steps toward finding a suitable location, contractor, etc. Agency staffwill confer with CDBG and City staff, contractors, etc., to ensure that all applicable codes are met. The l'otukson County Department of Public Health (JCDPH) Director, the WeLlnes.qWell Elderly Manager, the ADP Cocrrlinalor and Asst. Coordinator, as well as support slaff, will be involved in project implementation. The ICDPH Director and Board of Supervisors successfully implemented a CDBG funded project 1989-1990, renovating a portion of the JCDPH building for WIC,a,Vell Child Clinic. The project coraplied with HUD and City requirements. It is estimated that this project will require approximately 150 - 200 hours of stall'time. Check if continued on an additional page 12. If CDSG funds are not awarded, will the project/program continue? Yes ,'C< No The ~rcgra_m will continue but may be limited to serving 11 clients per day at the carrent location. 13. If CDBG funds are awarded, will the project/pro§ram continue after the CDSG funds end.) No 14. EXPENSE CATEGORY COGG FUNDS Acquisition of Proaert¥ $ 31,510 Landscaping Paving Architectural Services Construction of Facility 218,490 BUDGET BREAKDOWN OTHER FUNNS ~ 18,490 LIST SOURCE OF OTHER FUNDS Johnson County Please place an X in box that applies. Type Sialus In. Kind Cash Antic. Comm. X 31,5!0 Johnson County 96,610 Donation(s), grant(s) X or long term loan 15. Have you received CDBG funding in the past? ' ' ' Yes No XX (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and ~ow much of each award was a grant, conditional service loan and/or repayable loan.)) In 1994, the Johnson County Department of Public Health Adult Day Program made application for CDBG funding for a similar building project. The request was denied; $25,000 was allocated to a contingency fund. The money was earmarked to be used specifically for renovations to create more space for the ADP at the Senior Center. The Senior Center Commission and the Iowa City City Council did not accept the ADP Location Task Force recommendation to expar~d the ADP program space to 1500 sq. ft., therefore, the contingency funds were not used. 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affect~ by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) th~ the proposed project has the suppor~ of the organization's Board of Directors. If you do include letters of support, please limit to a total of three, b) c) d) The ADP staff encourages input fi'om its participants, family members, and caregivers regarding present/future needs of the program. An informal survey of clients, families, and caregivers was conducted this year prior to developing the strategic plan. ADP staff regularly attends meetings of the CMAT (Case Management Assessment Team), Johnson County Task Force, and other agencies which identify and serve the needs of low-income, at-risk, dependent elderly. In addition to professionals with specific interests in the population, the ADP Advisory Committee is made up of community members that represent low-income, at-risk, dependent elderly. At the November 9, 1994 meeting of the ADP Advisory Committee, the 2 and 5 Year Strategic Plan was unanimously approved. The Board of Health unanimously approved ADP's request to CDBG at the January 25, 1995 meeting. The Johnson County Board of Supervisors unanimously approved submitting the application for CDBG funding at the February 2, 1995 meeting. (See Attachments B & C and letters of support.) Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 ATTACH~iEN"P A, PAGE 1 Johnson County Adult Day Program Two Year Plan It is our firm belief timt the Adult Day Program should remain at the Johnson County/Iowa City Senior Center. The Center provides educational, cultural, and preventive health seerices which benefit all who choose to use them. Adult Day participants must have the opportunity to attain an optimal level of wellness. Tbe~e are potential social benefits derived fxom interacting with and observing other older adults. The Eeameulcal Housing Survey Report defines the continuum of caxe as "a program by which an individual moves through a seerice delivery system which has the capacity to provide sexylees in response to the individuals changing needs." An adult day program for frail elderly, located in a Senior Center, is a logical step on the above described continuum of care. Availability and accessibility of related services provide strong arguments for mmainLng in the Senior Center as well. The Ecumenical Housing Survey found that 33% of 276 Johnson Couniy respondents, or 91 people, "use, have used in the past, or might use some day" the Adult Day Program. Using the 1990 Census Report (9,805 persons, 60 years of age or alder in Johnson County as a reference point), it is apparent that the Adult Day Program, targeting fxail elderly in t. lfis age group, could easily enroll 40 participants Mth an average daily attendance of 25. The Johnson County Department of Public Hemlth Adult Day Program will not be able to serve individuals outside of our targut population, i.e. those with severe mental illness, those who are so medically frail that they would not benefit from our programs, those individuals xvith communicable diseases, etc. However, we strongly suggest that the Adult Day Program Location Task Force or a similar community Task Force continue to investigate and address the growing needs of these various populations. GOAL: To serve an increasing number of ftail elderly persons in Johnson County who ~vish to remain independent, while continuing to provide opportunities for access to medical, educational, cultreal, social and recreational experiences in a structured, supervised setting. OB.TECTIVES: 1) 3) 4) 5) 6) To increase enrollment to 40 participants and double numbers of individuals served on a daily basis to 24. Increase staff and hours for existing staff: four full time equivalent. Increase total square footage ofmeable program space: 1500 sq. ft. Increase marketing, publicity, Increase carrent funding: $15,000-$20,000. Investigate additional funding sources (grants, foundations, endowments, etc.). References: 1) An Examination of Creative Housing Interests and Serviee Needs and Utilizations of Older Persons in loireson County. a Report of a Survey by the Ecumenical Housing Corporation and Elderly Services Agency, 1994. 2) Age Groups in Iowa and Its Counties. Goudy, et ul, 1992; and other census publications. State,vide Needs Assessment: lmva's Elderly. Mercier, et al, 1992. 4) Public Health Department mission statement and the Adult Day program philosophy. Approved by Adult Day P/ogram Advisory Committee: 1 Approved by Johnson County BoaxdofHcal~ 11/16/94 Approved by Adult Day Program Location 'l'ask Force: 1/1 lt95 A~PACH~{WP A, PAGE 2 Johnson County Adult Day Program Five Year Plan It is projected that by the year 2000, there will be 9,290 people 65+ years of age in Johnson County with 1,200 of these older adults being females 85+ years old. Increases in older age categories are projected to condnue in coming decades. In 1990, in Iowa City alone, there were 460 people 65+ years of age with a mobility or self-care limitation. A review of literature indicates a growing need for innovative cost effective services to help older people remain independent. The Johnson County Department of Public Health staff plans to continue targeting frail elderly adults over 60 for the Adult Day Program at the Senior Center. Our five year plan includes doubling the number of participants served by developing a satellite facility elsewhere in/ohmon County. This program could begin addeasing the needs of Level II participants (see attaclunent). Possibilities include, but are not limited to: 1) 2) 3) 4) Building on to the ctm~nt Public Health Deparunent facility Ioining a consortium of elderly services in a large facility Building a separate facility in the North Corridor Locating in a congregate housing facility i.e., adult group home, Shared Living, etc. It would be possible to serve a higher functioning group of participants at the Senior Center. A satellite program would serve people with greater, more speciahzed needs (i.e. Level 1~. This would include individuals who could no longer benefit from the cultural, educational, preventive programs offered daily at the Center. Each program would be individualized and staff would be shared between the P, vo programs. GOAL: To continue to mahnstream flail elderly at the Senior Center while e~anding services to a satellite facility in $olmson County. OBJECTIVES: 1) 2) 3) 4) 5) 6) Increase enrollment to 60 - 70 participants and double the number of clients served on a daily basis to 48. Hire additional s~taff to attain program objectives: eight ~ time equivalent with shared staff between locations. Increase total square footage of nscable program space: 2100 sq. fL Individualize programming to meet the needs of beth higher functioning participants as well as lower functioning participants who still meet prograrn eligibility criteria. Adjust houxs at one site to meet the growing need for respite care. Secure additional funding sources. References: l) 2) 3) 4) 5) An Examination of Creative Housing Interosls and $en4ce Needs and Utilizations of Older Persons in Iohnson County. a Report of a Survey by the Ecumenical Housing Corporation and Elderly Services Agency, 1994. Age Groups in Iowa and Its Counties, Goudy, et al, 1992; and other census publications. Statewide Needs Assessment: Iowa's Elderly. Mercier, et al, 1992. 1990 Census of Population and Housing, File $TF3A, Iowa: Johnson County. Adult Day Program files and records. ATTACH~ENT A, PAGE 3 STRATEGIC PLAN Adult Day Program LOCATION;SQUARE FOOTAGE 2 YEAR PLAN July l, t096 · June 30, 4007 Sen~cr Cen/e~. 1500 ~1R program spa~ + 300 sq it offices and quiet team. POPULATION SERVED Johnson Co, residents, ~ elder~/, can remain independent with supportive sauces: Level I I~tlcipants (see attachment) # ENROLLEES I [ 40total SERVEO JI 24 maximum daily I STAFF ] 4 ~ull time equivalent: Ccordinalcr (F.T,~; ~tt C~;di~tcr (F.T.); P;~mm Ndo (~4); ~erci~ ;ns~cr (UJ); A~C~td Wo~ S~dy ~den~ = 1 ~11 time empJo~; Tem~m~ pa~ time (as no~ EQUIPMENT # BATHROOMS FUNOING SOURCES Tables, cheira, d~sks, reclinere, o~ca equip, telephones, 'I~//VCR, office furniture, computers, carpet, pattitrans, cot I Adequate (at Senior Center) ] Increase county f~nding; increase Heritage grant funding; increase client fe~s; CDSG HOURS Adjust dependent on ~unding & need 5 YEAR PLAN Up to the year 2000 SENIOR CENTER - relain saran space as 2 yr plan + SATELLITE FACILITY. 4260 sq R includes: 2100 sq it program apace; 3 ok (325 sq it); 4 bathrooms (360 sq fi); IdtchoneUe (250 sq if); Quiet Roora / L~,, SUmulus Rcom (175 sq R); medical room wl shower (250 sq ft); all purpose room for exercises, actMties, cralb, etc. (8(]0 sq R) SENIOR CENTER. LEVEL I (see a~achment) SATELLITE LOCATION- LEVEL II (see attachment} , 60 - 70 total (includes both locations) 48 raaximum dai/y telel (includes both locations) 8 full time equiYalenl: Pra9ram Administrator (F.T.): Pragram Coord (F.T.); 2 Act'wiry Coordinators (F.T.); 2 Program A/des (F.T.); Exercise Inslractcr (112); R.N. (F.T.); Social Worl~er (F.T.); paid Work Study ~tudents: 2 per site pot semester endlot Tempora~, pad tires (breaks/summers) Tables, chaim, desks, retainers, office equip, telephones, 'P//VCR, erase furniture, cornp~em, carpet, pa~'ffions, col, exercise equip, low vision equipment Satellite location: 3 handicoppeq accessibte Increase county funding; Increase Homage grant funding; incrsase client fees; CDSG funds;'Capitel Campaign; olher (3~d pat'/, foundSlens, grants, VA. contract, Elderly Waiver, Dept. of Education food dollars}; c~nty ($25,000) Increase hours to ?:30 AM - 5:30 PM O Level I Is the basic core of services to be provided in all centers calling themselves adult day care or adult day services. This level of care is appropriate for consumers who have mild chronic medical conditions that do not require the services of a skilled health professional on a routine basis. These consumers may have mild to moderate dementia; be socially isolated and confused; and are unable or unwilling to be left alone during the day. CORE SERVICES PROVIDED BY ALL CENTERS LEVEL / Philosophy & Environment Pre-admissien Screening and Service Plan Complete Intake screening Conduct pre-admlsslon assessment Prepare written plan of care: Social Services Activities Coordinate care Complete progress notes Complete reassessment Prepare discharge plan IPersonal Care Provide assistance and supervision with activities of daily living including toiletlng, ambulation, eating and transferring Provide protective supervision Health Related Services Observe participant's physical and mental well-being and take appropriate action as needed Consult with participant's primary care physician as requested or needed Refer to and assist with coordination of other health services, as needed Train staff end supervise use of standard protocols for communicable diseases and infection control Collect, maintain and update medical data and assessments Monitor medication schedule and provide reminders to take medications Provide emergency first aid Social Services Provide clients with linkages to other community agencies and coordinate services. as needed. Including crisis intervention Safeguard participants' rights including mandated reporting of abuse or neglect Provide ramfly and participant consultation regarding care issues including information and assistance Provide additional supportive services for families and caregivers as appropriate Therapeutic Activities Supervise Individual and group activities Prepare and post activities calendar Provide purposeful activities to address physical and cognitive behaviors Provide individual and group activities that promote maximum functional independence Nutrition & Modified Diets Emergency Care Provide meals and snacks so that no more than three and one half hours elapses between food service Provide modified diets prescribed by a client's physician as e medical necessity Offer snacks and fluids, as appropriate, unless restricted by physician Develop with the family and participant a written agreement for participant's emergency care at the center Oevelop written procedures for medical crises and disaster plan Maintain portable files on participants Develop written procedure for advance directives California Association for Adult Day Services March fO. 1994 Draft Level II adds basic maintenance level rehabllilatlve ~nd nursing services and a professional level of psychological/counseling services. Rehabilitation services may be provided by contract or by starr. Nu~;Ing services are ~t a lower Intenstty/~roquency than Level til. This level has a major focus on prevention with health monMofing end teaching as major activities. Clients assessed at this level would have greater impairment In conducting ecfiviUes of daily living; require some nursing monitoring for maintenance o! health and benefit from maintenance level tbempy services. AUGN~ENTED SERVICES LEVEL II RehabllltaUve Services Nursing Services Provide physical therapy, Including: 1. conduct assessment provide treatment 3. establish rnalntanance program 4. recommend adaptive or essistive devices train staff to assist parUclpants 6. evaluate home set'flog and make recommendal[ona 7. assist participants In obtaining essis{lye ambulatory devices Provide occupational therapy. including: 1. administer diagnostic and prognostic tests 2. teach adaptive techniques 3. leach and fra!n olher staff in appropriate acllvittes 4. train partlclpan[s in use of suppsrtlveJadapttve equipment and essislance devices 5. evaluate home for environmental ba~isrs & make recommendations 6. establish maintenance programs to prevent deterioration 7. provide occupational therapy procedures Provide speech therapy, Including: eslablish treatment program 2. provide written and verbal Instructions to slaff & family members 3. provide speech therapy procedures 4. provide swallowing assessment & treatment Administer medications Supervise administration of oxygen Supervise provision o[ modified & therapeutic diets or supplemental feedings Provide manitoring and intervention for unstable medical conditions Monitor vital signs and weight Provide training In self administration of medications Provide restorative or rehabliltalive nursing Supervise or provide maintenance therapy procedures Provide suppertire nursing care Rogularly thspec{ drug storage condliions Provide other direct nursing services requiring Intermittent ski[led nursing treatment Psychosoclal Services Provide family Intermittent counseling Provide advocacy and re~'erral to appropriate resources Assess for signs & refer as appropriate for: depression 2. suicidal kJeaUon 3. psychosis or other forms of decompensetion 4. abuse and/or neglect $. alcohol and/or drug abuse Follow through with recommended treatment plans California Assoc~ab'on for Adl/lt Day Servfces March 10. 1994 Draft A ~TACH~NT B 2 Johnson County Board of Health Meeting Minutes January 25, 1995 Home Care Aide Advisory Committee. For 1995, Ms. Stutsman was appointed as the representative for the Board of Supervisors. Mr. Dameron reminded Board members that it was the recommendation of the Board that the administration of the HCA Program be transferred to the Board of Supervisors. A representative from the Board of Health, Board of Supervisors, Board of Social Welfare, Elderly Services Agency and Visiting Nurse Association make up the five member advisory committee. The committee meets quarterly. It was the consensus of the Board that Lorraine Stamus would be the Board representative on the HCA Advisory Committee and Lorraine Stamus and Bob Crane would be the representatives on the VNA/BOH Joint Coordinating committee. Healthy People 2000 Committee: Dr. Campbell volunteered to continue to represent the Board on the Healthy People 2Q00 committee. Dr. Campbell also encouraged other Board members to attend. Mr. Dameron introduced Dr. Jerry Walker, a member of the Healthy People 2000 Committee. Request for Variance (Section 18) from Section 2.06 (Johnson County Board of Health Rules & Regulations Governing Onsite Wastewater Treatment and Disposal Systems) - Preliminary and Final Plat, McGillen Subdivision: Marvin Klahn stated that last month McGillen Subdivision was presented to the Board as a four lot subdivision that did not meet minimum acreage requirements. The McGillen Subdivision was replatted and is now being presented as a three lot subdivision. The McGillen Subdivision was presented to the Zoning Board of Adjustments who deferred action for 30 days pending Board of Health approval. Mr. Klahn stated that the staff overall density of the McGillin and three of the four lots meet recommends approval because the Subdivision is greater than four acres the one acre requirement. Staff recommendation was based on the following: Lot 2, which does not meet the one acre requirement has an existing house on it and a permitted onsite wastewater system. The reconfigured plat provides an adequate area for a replacement system on Lot 2 if required in the future. The two existing houses on Lots 2 and 4 were constructed prior to zoning regulations. Lots 2 and 3 will share the existing well. Lot 1 has an acceptable percolation rate and a sewage application on file for a two bedroom house. Lot 3 has an acceptable percolation rate and an adequate area for the installation of an onsite wastewater system. The common septic system easement for Lots 2 and 3 provides future replacement area for an onsite wastewater system. Lot 4 has an existing well and onsite wastewater system. Mr. Klahn recommended that the engineers work closely with Department staff when designing the systems for Lots 3 and 1. Motion: Lorraine Stamus moved to accept the recommendation by Department staff to grant a variance to McGillin Subdivision as outlined. Anita Sehr moved to second the motion.and it passed unanimously. Adult Day Facility (ADp) Update: Sher Hawn reported that the Adult Day Location Task Force met on January 11, 1995, and voted 5-3 to approve the one and three year strategic plan. As a result, a memorandum, from Susan Horowitz and Steve Lacina, was sent to City 3 Johnson County Board of Health Meeting Minutes January 25, 1995 Council and Board of Supervisors members recommending the Senior Center Commission find additional space, have the ADP increase staff to attain the equivalent total of 4 FTE staff members and actively pursue the satellite concept. On January 23, 1995, the Senior Center Commission met and voted unanimously to not provide the ADP with additional space at the Senior Center. The Department is still where it was one year ago with regard to finding additional space for the ADP. Ms. Hawn stated that currently staff is looking into obtaining space at two churches, one being St. Mark's Methodist Church. As a short term solution, Ms. Hawn is researching the possibility of temporarily obtaining space at St. Mark's Methodist Church. Ms. Hawn reported that in two weeks the CDBG applications are due. CDBG funding will be applied for again this year. Doreen Nidey reported that the city council will meet informally on January 30, 1995, and formally on January 31, 1995, and will be discussing the Adult Day Program. Ms. Nidey feels that staff has done everything they've been asked to do, e.g. research, options, etc. The outcome is that the ADP is in a space where 11 clients can be served. Ms. Hawn stated that the program is not viable or cost effective in the current space at the Senior Center and staff would like to move forward. Ms. Nidey reported that St. Mark's Methodist Church has a 7,000 square foot new addition. Ms. Nidey submitted a proposal to St. Mark's Methodist Church and a meeting has been scheduled in February. Ms. Hawn clarified that the CDBG funding would be used to build a facility elsewhere. Because St. Mark's Methodist Church is non-profit, they do not charge rent; however, a charge for utilities and janitorial services is expected. Ms. Nidey stated that the advantage to being located at St. Mark's is that the number of clients could be increased. More private pay fees and increased rates will help with the cost of the program. Ms. Hawn explained that if the relocation at St. Mark's does not work out, there is the possibility that the program would remain at the Senior Center as is, while pursuing CDBG funding. Ms. Nidey stated that there is $25,000 in CDBG funding specifically earmarked for renovation at the Senior Center and a total of $50,000 from the Board of Supervisors for an ADP facility currently in the Department budget. The Department will request $200,000 in CDBG funds for FY'96. Campbell requested that one letter from the Board of Health supporting the CDBG application be prepared for signature by each Board member. In response to Mr. Dameron's question, the Adult Advisory Committee meets once a month on th9 fourth Wednesday at 3 p.m. at the Department. Ms. Nidey thanked Ms. Stamus for her support and input on the Location Task Force. Dr. Campbell reported that he had contacted Steve Atkins and received the same reply as what was relayed in the memo from Susan Horowitz and Steve Lacina. In response to Ms. Sehr's question, the full fee is $31/day. Ms. Hawn stated that they are looking into applying for an Elderly Waiver which 4 Johnson County Board of Health Meeting Minutes January 25, 1995 will allow reimbursement of the full fee for those who are unable to pay the full amount. Introduction of Karen Robinson: Mr. Dameton introduced Karen Robinson, HIV Educator, to Board members. Approval of FY'96 14 Contract between the Department and the Iowa Department of Public Health (IDPH): Mr. Dameron stated that the 14 contract is at the same funding level as FY'95, $65,186. The Department also subcontracts with Iowa County for $4,869, Muscatine County for $14,092, Cedar County for $5,227, Washington County for $6,796 and the remainder is for Johnson County. The goal of the 14 Program is to immunize children under the age of two to a 90% level by 1996. Mr. Dameron reported that Kot Flora is Project Director for the 14 Program and Nadine Fisher administers the Johnson County 14 program. In response to Ms. Stamus' question, Ms. Fisher stated that the clinic has several part-time nurses. Ms. Flora stated that these are the first grant monies provided by the IDPH to provide immunization services. Motion: Bob Crane moved to approve the contract between the IDPH and the Department and the contracts between the subcontractors and the Department. Lorraine Stamus seconded the motion and it passed unanimously. Personnel Approval of FY'96 HIV Testing & Counseling Contract between the Department and the Iowa Department of Public Health and the Approval of FY'96 HIV Testing & Counseling Contract between the Iowa City Free Medical Clinic and the Board of Health: Mr. Dameron stated that the Department has been contracting with the IDPH for approximately 7-8 years for HIV testing and counseling funds. The Iowa City Free Medical Clinic is the subcontractor and receives $15,000 and the Department retains $500 for the administration of the grant. The contract period is from January 1, 1995 through December 31, 1995. In response to Ms. Stamus' question, the HIV testing and counseling funds are not used for the SE Iowa HIV Consortium. Motion: Sharr¥ Lenhart moved for approval of the HIV Testing & Counseling contracts. Anita Sehr seconded the motion and it passed unanimously. 1) Ms. Stamus and the Board briefly discussed time spent by Rebecca Stockman and Becky Mills in the SE Iowa HIV Consortium. Mr. Dameron hopes that the ICAP grant application will be approved to fund a care coordinator to help alleviate the workloads of Ms. Stockman and Ms. Mills. 2) Ms. Stamus proposed that a meeting be held with staff and not more than two Board members to respond to concerns of staff. The goal would be to establish better comJ~unication. Dr. Campbell felt that it is important to hear from staff, but feels that the Director should manage the Department staff. Dr. Campbell offered to meet with divisions on a monthly basis to discuss issues. Mr. Bulkley recommended that the Board not be the mediator between staff and the Director. Ms. Lenhart stated that there are facilitators who could meet with Department staff and help resolve problems. Ms. Hawn stated A~TAC~fENT C MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS: FEBRUARY 2, 1995 Chairperson Duffy called the Johnson County Board of Supervisors to order at 9:03 a.m. Members present were Joseph Bolkoom, Sally Stutsman, Charles Duffy, Stephen Lacina, and Don Sehr. Unless otherwise noted, all actions were taken unanimously. Motion by Lacina, second by Sehr, to approve the claims on the Auditor's Claim Register, as approved by a majority of the Supervisors. Motion by Lacina, second by Bolkcom, to approve the minutes of the informal meeting of Jantmry 19 recessed to January 23 and the formal meeting of January 26, 1995. Motion by Lacina, second by Sehr, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors. Motion by Sehr, second by Lacina to approve and authorize the Chairperson to sign a renewal application for a Class C liquor license, application for outdoor service area, and Sunday sales privilege for the Pleasant Valley Golf Course, Iowa City, as submitted by Arie and Antonia Kroeze; and a renewal. application for a Class B Beer Permit, application for outdoor service area, and Sunday sales privilege for the Fairview Golf Course, Iowa City, as submitted by Joe Trammell. RF~OLUTION NO. 02-02-95-Z1 RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT AND SUBDIVIDER'S AGREEMENT OF SUGAR BOTTOM HILLS, JOHNSON COUNTY, IOWA. WHEREAS, the owner has filed application S9476 for approval of a preliminary and final plat of Sugar Bottom Hills, and WHEREAS, the County Zoning Commission having studied said application recommends that the plat be approved. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF JOHNSON COUNTY, IOWA: 1. That said plat be approved. 2. That the Chairperson be directed to sign said plat and Subdivider's Agreement. 3. This Resolution requires the recording of the following documents: Formal Minutes: February 2, 1995/page 2 2 Fence Agreements Owner Certificate Subdivider's Agreement Resolution Affirming the Stability of the Current Road System Certificate of the Treasurer Title Opinion Well & Access Agreement Motion by Lacina, second by Sehr, to approve Resolution 02-02-95-ZI. Community Development Block Grant (CDBG) Application. Duffy noted that the CDBG Grant Application to fund the Adult Day Program Facility does not specify what. building will be used. Director of Public Health Graham Dameton said the $250,000 request from Iowa City is for the acquisition of property that has not yet been identified. He said the Board needs to consider their support of the application as a commitment to the Adult Day Program. He said the program is needed in Iohnson County. Darneron said the $300,000 will fund a minimum facility without much expansion capability beyond that identified in the two-year plan of expansion at the Senior Center. Dameton hopes to increase the capacity of the program to thirty-six or forty-eight, as identified in the five-year plan. M6tlon by Lacina, second by Stutsman, to approve the $250,000 CDBG grant application to the City of Iowa City for the Adult Day Program Facility. Motion by Lacina, second by Stutsman, to appoint Mary Ottmar to the Juvenile Crime Prevention Policy Board to replace Dale Shires, per Shires' request in a letter dated January 23, 1995. Long Distance Telephone Service. Deputy Administrative Assistant Kim Benge said AT&T has cheaper rates per minute, but considering current discounts and potential discounts, Benge found that MCI would be a better deal overall. MCI is willing to reprogram the phones at no additional cost. Sehr noted that AT&T required a two-year contract. Bolkcom said the new telephone service will allow the County to streamline the billing process which will save money and staff time. Motion by Lacina, second by Sehr, to approve MCI as the long distance carrier for Johnson County. Systems Unlimited. Bolkcom said the Board received a letter from Systems Unlimited informing the Board of renovations they are uncleraking at three of their group homes in order to apply for the Home and Community Based Service (HCBS) waiver program. The renovations will result in a better living environment and more individualized care. Bolkcom said they need a letter of support from the Board. He February 8, 1995 Dear Committee on Community Needs: At the regular meeting of the Board of Health held on January 25, 1995, the Board unanimously endorsed Johnson County making application for the City of Iowa City's Community Development Block Grant funds. The Board urges favorable consideration of Johnson County's application. The Adult Day Program can postpone institutionalization of older adults with cognitive andNor physical disabilities and should be available to the increasing number of elderly people in Iowa City and Johnson County who require these services. Receiving CDBG funds would contribute greatly to a solution for alleviating the space problem which has long plagued the Johnson county Adult Day Program. We support the effort to establish a larger program facility to meet state regulations while providing adequate space for Adult Day Program clients, staff, community volunteers, and students. As the elderly population continues to grow, the need for such a program will inevitably increase. As you know, additional space at the Senior Center has not been made available for the program. We do need additional space to have a cost effective viable program which meets the needs of the community. The most viable option at this time is to acquire property and construct a facility within Iowa City. We urge you to lend your support for the future of this essential program. We thank you for your careful consideration. Sincerel~t Cam Campbell, MD Z G:\129\letter~cdbgboh.doc Lorraine Stamus, Bob Crane R.Ph., I.H. S(a~rr;~enk az t~' ~ I 28 South Linn Street Iowa City, Iowa 52240 (319) 356-5220 February 6, 1995 Mary Ann Dennis, Chair Committee on Community Needs City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Mary Ann: This letter is in support of the Johnson County Department of Public Health Adult Day Program's request for an application to CDBG for funds to purchase/build a new facility. The Adult Day Program (ADP) has been housed in the Iowa City/Johnson County Senior Center for the past several years. Since 1981 when the Center opened, our volunteers have increased by 338%, classes by 100%, and visits to the Center by 100%. These increases of persons and programs have resulted in demands for space not realized when the ADP first moved to the Center. The Iowa City/Johnson County Senior Center Commission totally supports the philosophy and goals of the ADP, but can no longer provide for the increased space needed for the quality and number of participants projected for the program. Current and future demographic projections for the elderly indicate a growing need for adult day programs. Iowa's elderly are living longer and many wish to remain in their homes as long as possible. Programs such as the local ADP address these needs and allow for the partially dependent person to remain active and involved in the community. This ADP program is the only one of its kind in Johnson County and has been in operation for more than 15 years. It needs a facility designed specifically to meet the needs of this special population. If a proper facility can be provided, we are confident the program can expand and find greater success while serving greater numbers of individuals. The caregivers of this special population will also be served if a proper facility can be obtained. With respect, Harold B. Engen, Chair Iowa City/Johnson County Senior Center Commission bl~denms January 7, 1995 Michael Juvenal 2320 Rice Ridge Lane North Liberty, IA 52317 Ms. Mary Ann Dennis Chairperson, Committee on C6mmunity Needs Civic Center 410 East Washington Iowa City, IA 52240 Dear Ms. Dennis: As chairperson of the Adult Day Care Advisory Board, I want to express our support for awarding a Community Development Block Grant to the program. The need for this program has been established via its success over the years. It fills an important niche between institutional care and living independently. The program can help our citizens forestall nursing homes placement and perhaps prevent it all together. We estimate that the current need far exceeds the current capacity of the program. In future the need can only increase. Numerous attempts have been made to locate appropriate space within the senior center and the community. These attempts have been fruitless up to this point. Receipt of a CDBG would help the program expand it's current capacity and meet current and future needs of our citizens. The advisory committee strongly endorses this application. Sincerely, ./ MICHAEL JUVENAL Chairperson, Adult Day Care Advisory Committee Joht-~son (_'ountv DeL~a 'tinera of 'Public Health March 1, 1995 Mary Ann Dennis, Chairperson Committee on Community Needs City of Iowa City Iowa City, IA. 52245 Re: CDBG Application - Johnson County ~ear Ms. Dennis: As you know, the Johnson County Department of Public Realth submitted a CDBG funding application on behalf of Johnson County to build an Adult Day Facility. At our presentation, the Chairperson of the Board of Health indicated to the committee that only $250,000 could be accepted for the facility. After reviewing the requests that have been made and acknowledging the possibility of a recision of some federal funds, we would like to inform the Committee that we would consider a grant of less than the amount requested even though we believe that the full amount is justified. If less funds are available from CDBG, other alternatives to our proposal will be explored. Specifically, it might be necessary to build a smaller facility, serving fewer clients, making it necessary tp perhaps seek additional funding from the Committee in the future. If you or the other committee members have any questions, please call me or Mr. Dameron at the Department of Public Health. Thank you for your consideration. Sincerely, / · .... L. Graham Dameron, MPH Director copy: Members, Members, Members, Board of ~ealth Board of Supervisors Committee on Community Needs G:\129\tetter\ccnl.doc ADULT DAY PROGRAM _Fact Sheet - Revised Only Adult Day Program in $ohnson County; in operation since 1979 Program Prevents Premature Insfitutionalization - Enables frail elderly to remain as independent as possible Tremendous Savings to Tax Dollars: - ADP costs $31. O0 / day for service $24.00 /half aay - Care Centers cost $60 - $lO0/day Current Enrollment: 20 Average Daily Attendance: 1 1 (enrollment capped in current space.) - Program serves avg. of 35 unduplicatedpersons/year = 20, 000 hours of service City Residents in ADP: 85O/o County Contribution: 55% annual o ' peratmg expenses - Other funding sources: 23oA client fees, 19o~ Heritage Area Agency on Aging grant, and 3°~ donations Iowa City Contribution: In-kirld (rent, utilities, atstodial service at Senior Center) CDBG Request ($250,000): Bu/id/ng - SOLUTION FOR IMMEDIATE NEED FOR SPACE AND FUTURE GROWTH! Potential Enrollment: 50+ Average Daily Attendance: 32 O'itical to count families and caregivers in the numbers served by the program Program offers relief to caregivers by providing a structural, supervised program during the day CITY OF I~WA CITY RECEIVEO FEB 0 9 1995 COMMUNITY DEVELOPMENT BLOCK GRA~ FUNDING REQUEST 1. Name of Project: LIFg Skills~ Inc. b. Loan and/or Grant Housing Support Progra~ 3. Name and Address of Applicant/Organization LIFE Skills, Inc. ]700 First Ave., Suite t/25E Iowa City, Iowa 52240 2a. Amount of CDBG Funds Requested $ 16,703.00 $ N/A $ 16,703.00 4. Contact Person and Phone Number Gillian J. H. Fox Executive Director (319) 354-2121 5. Location of Proposed Project: Iowa City, Iowa 6. Check National Objective Being Met: 7. ~ Low-Mod Income Benefit · Prevention of Slum and Blight __ Urgent Need Check CiTY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs X Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: City of Iowa City Housing Commission Greater Iowa City Housing Fellowship Wh~ is this project needed? (Include relation to CITY STEPS objectives) Please see attached information: Section #9, pages ~, 2, and 3, J 10. List Goal(s) of this Project: Please see the attached information: Section #lO, page f~4. 11. General Description of Activities: (Refer to Instructions #11 for required informationl List maior activities of the project (how do these activities address your goals listed in #107). Project implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible'and meets Federal, State, and local codes; c) personnel involved in carrying out the project and retated experience with program and proiect implementation; d) amount of voluntee~ and agency staff time needed to carry out the project). Please see the attached information: Section flll, pages fi4 - tllO. X Check if continued on an additional page days. In addition, has stated that a received Iowa City were forced to return housing. LIFE SKILL8 HOUSIN~ SUPPORT PRO~RAM PROPO81%L FOR CDB~ FUNDIN~ # 9 Why is this project needed? As identified in the City of Iowa City STEPS FFY 1995 - 2000, there continues to be a need for affordable housing in the Iowa City area. Low-income families and individuals who are eligible for housing assistance find it especially difficult to access housing. The Iowa City Housing Authority has estimated that many families and individuals issued housing assistance are unable to locate housing within the allotted time frame of 60 the Emergency Housing Shelter in Iowa City high percentage of shelter residents who Housing Authority vouchers or certificates them due to an inability to gain rental In an informal series of meetings between representatives of LIFE Skills, the Domestic Violence Project, Johnson County Department of Human Services, City Housing Fellowship, the Crisis Center, Health Center, and Iowa City landlords, as City STEPS meetings, there was a consensus hesitant to rent to persons who have housing of their negative experiences with renters who in such areas as budgeting, home maintenance, communication with their landlords and other tenants. Youth Homes, the The Greater Iowa the Community Mental well as in the formal that landlords are assistance because lack basic skills home safety, and 0 Additionally this funding request addresses the City STEPS strategies of 1.) The development of services to help low-income households acquire and retain affordable housing and, 2.) The development of services to teach daily living skills. Both of the previous objectives were rated as a HIGH priority through out the City STEPS planning process. There is a widely recognized need to provide access to education in the area of responsible renting skills to both persons who are searching for housing (in order to make them more attractive as tenants) and to persons who are at risk of eviction (due to factors such as poor budgeting, lack of home maintenance skills, communication skills and living skills.) LIFE Skills, Inc. devoted to providing adults, and families Johnson County member programs and services lack of safety in the home environment, an over all lack of lack of effective appropriate daily is a private non-profit organization education and assistance to children, in need of assistance. A United Way of agency, LIFE Skills provides a range of addressing the needs of families in crisis and persons who are developmentally different. LIFE Skills maintains a staff with substantial experience specialized educational design and with living training experience. The agency is approved provider of a Community Supervised Arrangement program and currently maintains (2) in extensive independent a State of Iowa Apartment Living such a program serving over 60 consumers. In addition, through the agency,s State of Iowa approved Family Centered Service program, LIFE Skills and its staff have extensive experience working with families at risk of losing their housing due to a lack of home maintenance and home safety skills and abilities. The clinical supervisory staff of the agency includes individuals with degrees and experience in social work and secondary special education. In cooperation with the Greater Iowa City Housing Fellowship, LIF~ Skills has developed a housing skills program designed to teach basic housing and daily living skills to low income families, individuals, and persons with disabilities. This program provides services to persons in transitional housing situations, persons who are at risk of losing permanent housing due to a lack of housing skills, and persons who are homeless. Designed to be a short-term intervention, this ten week housing skills program covers essential skill areas including budgeting, home maintenance, home safety, communication, and the acquisition of affordable housing. During the third year of this program, LIFE Skills has completed 7 1/2 months of service to the Iowa City community. To date, approximately 39 individuals have received services. The Iowa City Housing Authority, the Emergency Housing Program, and the Greater Iowa City Housing Fellowship have indicated that their consumers have greatly benefited from the program. (3) # 10 List Goals of this Projeo~: This project addresses a major low-moderate income housing need by providing basic housing skills to low-income individuals and families in need of assistance. The results of this intervention are intended to be an'increase communication in the recipients and maintain housing and/or to decrease their homeless, teach daily living skills, improve and mediation opportunities, assistance, create and/or expand ability to access risk of becoming tenant/landlord including, budgeting, skills, and enhance rental property locator services that offer daily living and coping skills, but not limited to: locating and acquiring housing, and individuals who are at lack of housing skills or housing, LIFE Skills has This program is tailored to general home maintenance, home safety, communication independent living skills. # 11 ~eneral Description of Activities: To assist low-income families risk of losing their housing due to a who are having difficulty locating developed a housing skills program. of each recipient and takes into consideration needs both by the recipient, and through a housing administered by LIFE Skills staff. Specific activities the needs identified assessment include housing, educational intervention, assistance with locating and liaison services for landlords and consumers. (4) Referral and Eligibillty: Referrals for these services come from a number of sources including the Greater Iowa City Housing Fellowship, the Iowa City Housing Authority, the Johnson County Department of Human Services, the Emergency Housing Program, other human service agencies, and individuals themselves. Eligibility for the program is based on income, length of wait for the program, degree of need, degree of social support available, and the recommendations on a first-come, Assessment: In order to into the program is and responses to a by referring agencies. first-serve basis. In general, admission is serve persons who are truly at risk, acceptance subject to an applicant's income verification housing needs assessment performed by LIFE Skills staff. The housing needs assessment is a quantitative and qualitative tool developed by LIFE Skills that establishes a family's or individual's current level of ability to access and remain in a permanent housing situation. Upon acceptance into the Housing Support Program, a LIFE Skills Housing Specialist contacts the consumer and schedules a housing assessment to establish their current level of abilities and need areas. consumer's current Budgeting, Ability to performed This process provides LIFE Skills with the level of functioning in four target areas 1) 2) Home Maintenance, 3) Home Safety, and 4) the Communicate Effectively. This housing assessment, prior to acceptance, forms the basis for an Individualized Service Plan. (5) The Individualized Service Plan outlines the specific areas in which improvement is needed and delineates the goals and objectives required to generate increased skills or to locate housing. Time frames for intervention are included in the Individualized Service Plan. Time frames may vary due to individual differences in functioning and the abilities of consumers. However, work with recipients will average two to three hours per week for ten weeks. The Service Plan delineates: spent with the consumer, 2) who is 1) how many hours will be responsible for what, 3) the file review dates. supervisor and staff person assigned, and 4) Program Implementation: Program Elamsnts: Prior to the delivery of program services, an Individualized Service Plan is written. Upon commencement of service provision, all instruction occurs in areas identified for improvement° To illustrate this process an example is offered. The Iowa City Housing Authority receives a call from a landlord who indicates an intention to evict a family receiving rental assistance due to late pDyment of rent and a general lack of maintenance of the rental property. The Iowa City Housing Authority might contact the family and suggest that they apply to the LIFE Skills Housing Program° The family calls LIFE Skills to (6) request services and a LIFE Skills Housing Specialist or program coordinator performs a housing skills assessment to establish the level of need. The family is requested to allow LIFE Skills to contact the Iowa City Housing Authority to verify the information provided and to establish that they meet the income guidelines for the program. After income and need are verified, the family is accepted into the program. The Housing Specialist and the family agree that instruction in the areas of home maintenance, specifically the area of cleaning skills and motivation to clean, are needed. Using the materials in the home maintenance portion of the housing curriculum, the LIFE Skills Housing Specialist outlines a specialized program for the deficit area. Instruction includes assistance, task analysis, planning, staff intervention or hands on practice, and observation to determine level of follow through. Ongoing monitoring will occur as other target areas, such as budgeting, are addressed for the remainder of the program. LIFE Skills maintains an active network of cooperation with many community services, programs, and agencies in the Iowa City area. In cases where a person's lie outside the scope of this suggestions or referrals difficulties or skill deficits program, LIFE Skills offers such that they might receive additional assistance. (7) Program Timeline: March 1995 - June 1995 - Continue to implement the Housing Support Program. July 1995 - June 1996 - Continue program implementation. March 1995 - June 1996 - Continue to seek additional funding. March 1995 - June 1996 - Continue evaluation of program effectiveness. The primary costs for services designed for use by low- moderate income persons are personnel and travel costs. The Housing Support Program budget reflects this with $16,703.00 the requested amount for these categories. The Greater Iowa City Housing Fellowship (GICHF) has committed $2,100.00 to this project which has been allocated to cover administrative support. With extensive experience in projecting and setting fees for services with the State of Iowa Department of Human Services Purchase of Service programs, LIFE Skills is confident that the proposed program can be delivered within the proposed budget. Ongoing Funding: The LIFE Skills Housing Program has been recognized by the community as an important and much needed service, and the agency is pursuing additional, ongoing sources of funding. A possible (8) source of funding is the City of Iowa City. LIFE Skills, Inc. has developed a proposal and submitted it to the City of Iowa City's Housing Commission to recommend ongoing funding through the City~s Public Housing Authority. Personnel and staff Time: The staff time of Gillian J.H. is projected at 50 hours. She Fox, the Executive Director, will assist in both the supervision and ongoing implementation of the Housing Skills Program and with the ongoing review of the program. Mrs. Fox will provide weekly supervision of the Housing Specialists to assist in maintaining a high quality of service. Geoffrey Lauer, Program Director at LIFE Skills, Inc., will be responsible for the day to day tracking of hours and expenses related to the program. The primary provider of the program services will be a 1/2 time Housing Specialist position who would provide the projected 1040 hours of service to 50 families or individuals at an average of 20 hours per recipient. Currently the LIFE Skills Housing Specialists are Carolyn Corbin and Sarah VanGilder. Finally LIFE Skills maintains a clerical staff sufficient to handle the typing and administration needed to complete this program. One hundred and twenty hours of administrative support is included in this proposal. (9) Staffing Pattern Breakdown: Title Hours Projected Executive Director 50 Program Director 40 Housing Specialist(s) 1040 Administrative Support 120 Program evaluation and follow-up: Once accepted into the program, completed, a consumers current established. At the conclusion of the Cost covered by: GICHF GICHF CDBG CDBG and an assessment is level of abilities are ten week housing support consumer is able %o housing situation. In addition, the referring agency, the referring agent are surveyed to establish whether or perceive that the consumer has improved in their abilities and/or skills. # 12 Without CDBG Funding: program, each consumer is requested to complete an evaluation designed to measure retention of the instructional material. A two month follow up assessment is also administered to see if the remain in a safe, secure, and affordable landlord, or the not they housing Without CDBG Funding for the 1996 Fiscal Year, it is unlikely the housing program will be able to continue. # 13 Continuation of Program: Efforts are being made now to find ongoing funding for the housing program. The service has been deemed as highly effective in filling in the gaps for human services. Possible funding sources are listed under question #8. (10) SUI~,~RY: An increasing number of low-income individuals and families are at risk of losing their housing due to poor budgeting, a lack of maintenance, and safety skills. In addition, many individuals and families are unable to simply access housing due to a poor rental track record. The proposed housing support program would serve this population by addressing the causes of homelessness and the associated stresses to all involved as well as assist the Iowa City community in implementing the strategies which are outlined in the City STEPS. (11) · 12: If'CDBG funds are not awarded, will the project/program continue? Yes No X LIFE Skills, Inc. will continue to make efforts to find ongoing funding for this program in the future. However, at this time, LIFi Skills has received nO degree of committmenr ~rnm pnqq{h],p F,,nd{ng qn,~r,-~ 13, If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes No X There this program at this time. 14. are EXPENSE CATEGORY CDBD FUNOS OTHER FUNDS Services by agency 14,548.0Cl,56_l.92 GICHF Mileage 1,000.0C 0.00 Office space 755.0~ 0.00 Subscriptions 300.0C 138.08 G ICJqF Telephone 0.0~ 200.00 GTCHF Postage IO0.0C 0.00 Office supplies 0.0C 200.00 GICHF no other funds on the horizon to support BUDGET BREAKDOWN Please place an X in box that appliE Type Status LIST SOURCE OF OTHER FUNOS In. Kind Cash Antic. Celt X X X TOTALS 16,703.0£2,100.OO .... ': :.7 . .".. 15. Have you received CDBG funding in the past7 Yes X No {If Yes, what year(s) did you receive the funding, state the dollar amount received eac year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) FY ]993 - $15,834.00 FY 1994 - $]6,000.00 FY 1995 - $t5,560.00 All funds received have been CDBG Grants. :CDBG9-t I.XL\¥.CDBG9O I LIFE SKILLS HOUSING SUPPORT PROGKAM PKOPOSED BI. IDGET - F'r' 1996 CDBG BUDGET PROGR.%! ITE~'! TOTALS GICHF ~%IATCH 'POTALS I. PEKSONNEL I A. SALAR_Y/WAGI~q EXEC DR. PKOGR.,'~ DI~ HOUSING SPEC ADMINIS1 ~TIVE SU PP. B. FKINGE BENEFITS II. t~LE&GE HOUSING SPEC ~IILEAGE gUBTOTAL 111. OTHEK OFFICE SPACE SUI]C'-,C.R. IPTIONS TELEPHONE ! OFFICE SUPPLIES POSTAGE l l t OTItER ,.gUBTOTAL I TOTAL 5,891.00 ] $0.00 SO.00 $693.20 SII,793.60 SO.00 $608.-10 5608.40 $1,255.00 $260.32 Sl4,548.00 $1,561.92 $1,000.00 ' $1,000.00 I S0.00 $0.00 $755.00 $0.00 ' .$300.00 [ $138.08' $0.00 ~ $200.00 ! $0.00 $200.00 $100.00 S0.00 $1J55.00 $16,703.00 ! $538.08 $2,100.00 16. Discuss your organization's policy for obtaining input from low-income perso. ns potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. LIFE Skills, Inc. maintains a policy of a yearly process of ~uality ass~rance and program evaluation. In addition, this Housing Support Program regularly solicites input from low-income persons who benefit from it's services. This input comes in the form of consumer evaluation of services. Each consumer of services is reque-sted to provide input upon termination of services. Additional input is collected from referring agents in a similar manner. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept, of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 UFE SKILLS, INC. Gillian J.H. Fox, Executive Director 1700 First Avenue, Suite 25E Iowa City, Iowa 52240 319 354-2121 319 354-0724 FAX February 7, 1995 Addendum to Minutes from the LIFE Skills BOard of Directors meeting on Wednesday, January 25, 1995. Present: Abraham, Dennis, Leshtz, Larew, Mirr, Fox, Linden, Lauer, LaFever, and Venenga The meeting was called to order: Executive Director reTaest for BOD approval for LIFE Skills, Inc. to apply for F¥ 1996 CDBg l hinds for the Housing Support Program. Motion: Leshtz Second: Larew Motion approved by unanimous vote. IOWA CITY HOUSING AUTHORITY 410 E. Washington St. Iowa City, IA 52240-1826 Phone: (319)356-5400 * FAX: (319)3~4~009 * TDD: (319) 3~41404 February 7, 1995 TO WHOM IT MAY CONCERN: This letter is intended to support a request for funding for Life skills. This Agency works with an extremely diverse and somtimes very difficult population in a very capable, exemplary and parsimonious manner. Life skills staff provides skilled support, advocacy and education in ever greater numbers. In the course of managing our caseload at the Assisted Housing Office we have often turned, with relief, to Life Skills personnel for help and have never been disappointed with their response as well as their results. In view of continuing great need in this co~nunity, we heartily recommend this agency for as much funding as possible for the fiscal year 1996. Sincerely, Assisted Housing City of Iowa City Donna Hillis Assisted Housing city of Iowa city Emergency Housing Project, Inc. P.O. Box 3146 331 N. Gilbert Street Iowa City, IA 52244-3146 (319) 351-0326 1993~94 Board Metabets Agudas Achkn Be~rly Jones Congregational UCC M~e Hoppin Co~e U~ bfe~ FrM Amun&on F~ U~ ~ of ~ ~ ~p~ G~$ J~e~ Pr~ldent Ch~ ~t Me~o~ Jim Mains ~ U~ M~ Carol ~lbe~ Trea~rer ~a ~ith~, ~ce P~ident St ~s U~ M~ ~t ~s St Pa~'s Mo~ ~ Cbse Chu~ Ping T~ Edtth Hol~ng~h Un~ U~e~ Meg Hah GeraM I~l~ams ~on Lu~ ~nda B~do~ Patricia Jordan February 8, 1995 City of Iowa City Dept. of Plaaning and Community Development 410 E. Washington St. Iowa City, IA 52240 Dear Sir or Madam: I am pleased to endorse Life Skill's application for funding, through the Community Development Block Grant, for their Housing Program. This program, an effective ancillaz7 piece to the Emergency Housing Project's "Early Bird" program, has proven integral to the our efforts to find affordable and appropriate housing for homeless persons ready to exit the shelter. There is little doubt that, due to stat~g shortages at EHP, we would be unable to accommodate the need without the assistance of this program. I urge you to consider favorably Life Skill's request. Sine rely, Patricia Jordan Director Greater Iowa City Housing Fellowship . ~ ~penin~ doom/i~rlo~v~come families- P.O. Box 1402 Iowa City, IA 52244 319-358-9212 February 7, 1995 Gillian Fox Life Skills, Inc. 1700 Ist Ave. Iowa City, IA 52240 Dear Gillian: It is with great pleasure that I support the CDBG request for funding to continue support of Life Skills, Inc. Housing Support Program. We have enjoyed a close working relationship with your program through a referral contract. This arrangement has been very satisfactory from our standpo~.nt over the past year and we are looking forward to continuing to cooperate with Life Skills in making this service available. The Greater Iowa City Housing Fellowship has committed $2,100 for the 1995 contract. The need for well designed, professionally delivered services in this area is very apparent. For some families the lack of affordable housing is a result of complex, difficult problems and they often need the support of your program to access and maintain housing. It has been our experience that your program fullfills a critical need in our community. Sincerely, Maryanff Dennis Administrator (..,~TY OF IOWA CITY RECEIVED, c8 1 0 lg§§ 1/95 COMMUNITY OEVELOPMENT BLOCK GRANT FUNDING REQUEST I, Name of Projet:: Entrpreneuria 1/Job Devel. 2a. Amount of COBG Funds Requested $ 33,56/' b. Loan and/or Grant $ $ 33,564 3. Name and Address of Applicant/Organization ¢. Mayor's Youth Employment Program 4t0 Iowa ~venue Iowa City, iA 52240 Contact Person and Phone Number Ben O'Meara 356-5410 Location of Proposed Project: Popcorn Wagon is located in the downtown walking mall. ther services will be provided at the agency offices, 410 Iowa Avenue, 6, Check National Objective Being Met: Low-Mod Income Benefit Prevention of Slum and 8light Urgent Need Check CITY STEPS Objective(a) met: Affordable Housing Needs Homeless Needs __Public Facility/Service Needs _X_Economic Development Needs 8. [Jst other groups or organizations that were asked to contribute to or fund this project: Funds will be utilized to fund this project from the City of Iowa City and the United Way of Johnson County, The City provides $35,000 in funding to MYEP annually and United Way has provided $8,000 in funding to M=fEP each of the past three years, Part of each of their annual contribution will be used to fund this project. '9. Whyisthisprojec=needed~(lncludereladon~oCiTYST?S .- .. · oojecJves) We've identified three areas of need addressed in this funding request: Entrepreneurial Training for Youth; Job Development and Placement for Youth 17- 24; Employment Education for Youth 14-18. Mayor,s Youth Employment Program has been providing entrepreneurial training to youth in Johnson County for 1 year. In this time we've learned that youth are ~ery interested in leamina about o~=~ ..... projects between November of 1993 and November of 1994. Because of funding, we were forced to scale ba~ ~ .... ~^-~ .... . a lack of through the popcorn waaon and we-~-~[~-~-~ en=repreneurlal training ~ ~ uu~ uo mee5 some of our objectives. Should the funding come through this year we'll be able to provide more raining by increasing supervision and off site training workshops. Another area of need we've identified is in the 17-24 age group. This age group is making one of the most difficult transitions in our society. The transition from school to work. In most cases youth complete this transition with relative ease, but in a number of cases youth struggle because they lack the support and guidance they need. Causing additional difficulties for this age group are those managing families for the first time and those who are in single parenting situations. Currently, we offer limited programming to this group, but increasing employment services would greatly enhance their ability to succeed. It is ou~ intention to assist this age group by providing a caseworker to focus on job development and job placement. The third area of need are those age 14-18 who participate in our programming, but need more training and education than they can receive at a jQb site. These youth would benefit from an intensive job skills training program in a class room setting. We attempted to institute this component last year, but didn't receive the funding. Contrary to the "City S~eps', document Mayor's Youth offers nine different employment training programs. Each of these nine programs are ~eared towards learning through doing, or on the job t ' ' raining. This is an excellent method of learning, however it is not always successful because of the different skill levels of the youth participants. Because we work with many very challenging youth for whom this method of learning is only marginally s.uccessful we need to offer other methods. The most effective way of imparting job skills is combining the learn by doing method with the learn by study method. By offering a class room setting for youth to hone their employment skills we greatly enhance their potential for success. "City Steps,, emphasizes that employment training and education are a priority. Its objectives include job, vocational, and business training; job training for special needs population; educational opportunities for basic vocational skills development; and efforts to match existing skills with job development. Each of these objectives are addressed in this proposal and we at Mayor,s Youth are eager to provide these services to youth. "City Steps,, also emphasizes that employment support services are a ~IG~ priority. It's objectives include investigating methods of providing and provide improved transportation and child care services for employees; facilitate supported employment errices for persons with special needs; continue to support s ' agencies that provide m' ' lcroenterprlse/entrepreneurial development. Mayor's Youth provides services meeting each of these objectives and will be able to expand these services should this funding request be approved. List Goal(s) of this Project: ~ To increase the entrepreneurial training component of the popcorn wagon~ through entrepreneurial workshops. 2. To provide a caseworker to provide job development and placement services , to youth 17-24. ~. To offer a job readiness curriculum for youth experiencing difficulty at job sites. ~. To provide employment services to pregnant and parenting young adults between the ages of 17-24. To develop the Popcorn Wagon into a self-sustaining enterprise. 6. To train 3-5 youth as managers and 6-10 youth staff for the wagon. 7. To provide career exploration, interview and resume preparation, and goal and decision making skills. To provide support, leadership, training, and assistance as needed through caseworker assigned to this project. 11. General Description of Activities: (Refer to Instructions #1 ~ for required information) List major activities of the project (how do these activities address your goals listed in ~107). Project implementation: a) OetaJled information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the proiect and related experience with program and projec~ implementation; d) amount of volunteer ;eneral Description of Activities: I The Popcorn Wagon component is an entrepreneurial training program that allows us to work with youth in the development of a microenterprise. The focus of the program is to provide youth an opportunity to learn basic business management and turn what they learn into practice· This project allows participants to work independently with responsibility for every aspect of this small business, with the support of MYEP staff always available. Bi-weekly staff meetings with MYEP staff assigned to theis project provide a forum for input on improvement, question and answer, marketing strategies, inventory and loss control, and financial reports. The nature of this business permits flexibility in scheduling to allow for educational or other career related activities. While gaining experience and training in entrepreneurial development. We've operated the popcorn wagon for seven months incorporating the youth into management as much as possible. This year we are asking for funding to expand the entrepreneurial aspect of the program by offering off site entrepreneurial training. This was also a component of last years request, but due to a lack of funds we were unable to incorporate it. I feel very strongly that to make this an effective entrepreneurial training program me need to compliment the practical (on the job training) with the theoretical (training curriculum). We are requesting $4000 in youth stipends for the operation of the cart during July and August as well as for stipends of youth participating in the entrepreneurial training program. This is a half time position and includes $11,664 in staff salary and benefits. The Job Development/Placement component will focus primarily on those youth age 17-24 in need of full time, permanent employment who do not qualify for other MYEP services· The primary responsibilities of the position are to act as a liason between those youth in need of employment and potential employers, coordinate interviews and training, and assist in the hiring of participating youth by employers. The caseworker would also help youth access child care, _.zY~._Checkifcontinuedon Page 3-#11 "General Description of Activities". purchase uniforms or other equipment required by the employer, and assist in job coaching and other needs as deemed necessary by the presenting situation of the youth. Currently, many young people are in need of assistance in securing full time employment, but do not qualify for participatio in any of our existing programs. These special needs can include undiagnosed cognitive, devellopmental, or mental disabilities, lack of experience or skills in job seeking, homelessness, family disruption, substance abuse, or legal settlement issues. we feel that these young people are both in need and deserving of the services we can provide. These services will include iemployment counseling, evaluations, and referrals to other agencies as dictated by need. This will be a half time position and includes $11,664 in staff salary and benefits. Mayor's Youth is also requesting funding to stipend youth participating in a job preparation curriculum. Many of the youth we serve are placed at a job site with little preparation. Currently, when they fail at one job site our only recourse is to move them to another job site because we lack the resources to provide any worthwhile training. With funding for this project we can determine through assessment those in need of additional training before job placement. We can also return youth to this training phase should they experience difficulty after being placed at a job site or who are unsuccessful in maintainint employment. We have two comprehensive curriculums in our resource library to utilize in the classroom, but lack the staff time and funds to provide this service. Participants will receive a stipend for successfully completing training requirements. We anticipate serving approximately 30 youth through this program. Youth will receive a $100 stipend for completing the program. we've budgeted $3,000 for youth stipends. MAJOR ACTIVITIES: Activity 1-Hiring youth managers and staff for wagon. Addresses goal #1, # 5, #6. Activity 2-Begin job readiness curriculum. Addresses goal #1, #3, #7, #8. Activity 3-Implement job development/placement services. Addresses goal #2, #4, #7, #8. Activity 4-Institute entrepreneurial workshops. Addresses goal #1, #5, #6. STAFF TIME: This project will require one full time staff person who will devote half time to the entrepreneurial component including the operation of the popcorn wagon and the development of entrepreneurial workshops and half time to the job development/placement component serving those youth 17-24 that do not qualify for services under other MYEP programs. MYEP will provide a quarter time staff person (in kind) to develop and provide the job readiness class. This person will offer five, two week intensive classes throughout the year for youth in MYEP programs that continue to experience difficulties in maintaining employment. 12. If CDSG funds are not awarded, will the projec'Jprogram continue? Yes X No The popcorn wagon component will continue. The job development caseworker will not be offered nor will we be able to provide the job readiness class. 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes.j__ No 14. EXPENSE CATEGORY C08G FUNDS Youth Stipends $ 8.300 Youth FiCA 5635 Staff Salary I' S18,720 Staff Benefits $4,609 L%abilitv Ins. S800 Traieing Materials $500 Supplies TOTALS BUDGET BREAKDOWN Please )lace an X in box that applies. Type I Stems OTHER FUNDS UST SOURCE OF OTHER FUNDS Ifi. KindCash An~c. Cerm~ ice Way $536 City of Iowa City X X $2,800 Popcorn Sales Income X ~ X I $ 33,56& $ 10,336 .... 15. Have you received CDBG funding in the past7 Yes X. No (If Yes, what year(s) did you receive the funding, state the dollar amount received each y.ear eince 1990, and how much of each award was a grant, conditional service loan and/or repayable FY 1990-$14,211 grant FY 1993-$11,228 grant FY 1991-$23,103 grant FY 1994-$10,000 grant FY 1992-$23,000 grant FY 1995-$15,750 12. If CDBG funds are not awarded, will The projecdprogram continue? Yes X No~ The popcorn wagon component will continue. The job developmenC caseworker will not be offered nor will we be able to provide the job readiness class. l~ If CDBG funds are awarded, will the project/program continue after the CDBG funds end? 14. BUOG~ BREAKDOWN Please 31ace an X in box that applies. I I Type EXPENSE CATEGORY COSG FUNOS J OTHER FUNOS J UST SOURCE OF OTHER FUNOS Youth SC~.ends ~ ?,000J 8 J I I - S~aee s~v s~8,72o Js7,oooj~d ~v ~zCv zowa'C~tv Staff Benefits $4,609 $536 ~Ci~y of Iowa City L~abil [tv Ins, S800 J Training MaCerials S500' Supplies $2,800 [Popcorn Sales Income I I I I I S 31,62q $ 10,336 J 15. Have you received CDBG funding in the pasd Yes X No (If Yes, what year(sl did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loanS) TOTALS In. Kind Cash Antic. C.mm. .roll FY 1990-$14,211 grant FY 1993-$11,228 grant FY 1991-$23,103 grant FY 1994-$10,000 grant FY 1992-$23,000 grant FY 1995-$15,750 1 I 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the suppor~ of the organizadon's Board of Directors. If you do include letters of support, please limit to a total of three. Mayor's Youth Employment Program provides services to a significant number of low income youth. We are constantly seeking to improve our services through staff development and client input. We have recently embarked on a research project aimed at contacting youth who participated in our programming six, four, and two years ago, The focus of the study is to find out what we've been doing well and what we've not done well. We also strive to incorporate the ideas and opinions of the youth we serve into our overall provision of services. Youth complete questionears at the end of each employment cycle sharing their perspective on their employment experience. We also request that -our job sites complete questioneers evaluating our performance. In the case of the popcorn wagon, the youth participants have served a integral role in the development of the business and its management. They will continue in this capacity as long as MYEP operates the wagon. ~,pplications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. iowa City, IA 522¢0 410 E. Washington St. Iowa City, Iowa 52240 Committee on Community Needs, The Mayor's Youth Board of Directors supports the Mayor's Youth Employment Program funding request outlined in the enclosed grant proposal. Mayor's Youth is uniquely able to provide employment services to Johnson County youth. They have been innovative and creative in their service approach, by targeting youth of all ages, skills and needs. This grant request underlines their most recent committments: Youth entrepreneurial training, youth job development and placement, and employment education for youth with special needs. Mayor's Youth presently offers programs geared toward "on the Job training" skill development. These very successful programs are not applicable in all cases. This grant request is another option in addressing service delivery to more challenging youth; It is our hope this program receive the funding it needs. In the past year Mayor's Youth has expanded both it's staff and service ability in an attempt to better serve the youth in Johnson County. This request targets another need currently underserved, and one in which they are prepared to meet. Respectfully, Pete Simonson Vice President MYEP Board of Directors Mayor's Youth Employment Program 410 IOWA AVENUE · IOWA CI~'Y, IA 52240 * 35~'5410 . FAX 33'7-7999 Date: To: From: Re: 2-28-95 ~teve Nasby Ben O'Meara MYEP CDBG. Budget Proposal RECEIVED FEB 2 ;~ lgg5 In response to your request fo~ a revised budget seperating popcorn wagon costs (economic d~velopment) from the programming costs I came up with the following: POPCORN WAGON COSTS Youth Stipends y~ Staff Salary Staff Benefits Li~biIit¥ Ins. Training Materials' $4,000 $9,360 $2,304.50 $800 $250 TOTAL $~6,714.50 Additionally, I should not have budgeted Youth FICA for stipends. No FICA is taken obt of the stipends. This reduces th~ overall request by $635.. I've included an updated budget for your use. Thank you Steve. C E L E B R A T I N'G TO ' YOUTH 25 ' YEARS · O~ " SERVICE IN · JOHNSON * C 0 U NT.Y CITY OF IOWA CITY · RECEIVED FEB ! 0 I§§5 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Project: FURNITURE PROJECT 2a. Amount of CDBG Funds Requested $ 23,414 b. Loan and/or Grant $ $ 23,414 -I I I. ! Name and Address of ,A~,plicant/Organization DO)~ESTIC VIOLENCE INTERVENTION PROGRAM P.O. BOX 3170 IOWA CITY, IA 52244 Contact Person and Phone Number CYNTHIA B. KAY 354-9331 Location of Proposed Project: 918 E. JEFFERSON IOWA CITY, IA 52245 SERVING JOHNSON COUNTY Check National Objective Being Met: x Low-Mod Income Benefit ' Prevention of Slum and Blight __ Urgent Need Check CITY STEPS Objective(s) met: Affordable Housing Needs _x_Homeless Needs x Public Facility/Service Needs Economic Development Needs List other groups or organizations that were asked to contribute to or fund this project: 1st Annual Garage Sale Fundraiser 8/13/94 $ 464 Hawkeye Kiwanis Club 8/18/94 50 St. Andrew Presbyterian Church 8/29/94 300 Food Chain Project 11/30/94 100 Emergency Housing Project 11/30/94 25 St. ~lary's Sacrificial Giving 1/18/95 1,000 Trinity Episcopal Church - bichty Fund 1/24/95 150 Total cash funding $2,089 The City Housing and Rehab Department provides paper, printing and distribution of a brochure (see attached). The City of Iowa ~ity and the Airport Commission provide 1,000 sq. ft. of storage space. Hawkeye Food Systems, Inc. donated condiments, beverages, and supplies for the fundraiser. Youth Homes, Inc. is supplying office space on a trial basis at the cost of $200 per month for three months. The space is donated. Why is this project needed7 (Include relation to CITY STEPS objectives) needs c.,-~ the lou--z~.ccme, ~spEclal r:eeds.~ and former 'Romeless population [n Ehe community. A ~ask ~orce was +ormed in November o~. i992 to discuss a plan to ali[~viate the burden ~rom the DVIF', the ~i[:,-~ for storage and distribution of such donat~oas. An agreement ~qas approved in ~une o+ i993~ by the C~ty Council, the C'[ty of Iowa City and ;:.i~e Air'po~ t Commission to prow. de space storage to ~he project~ ~r~e o+ charge. DVIP was chosen as the lead agency o~ the The Furniture Projec~ is neeJed to continue to bene+it i()wa City~ C~)r'alville and surrounding Johnson Ceunty low-~ncome communit[es~ with a source to acquire much needed household +urnishings. Just because an individual or a +amily acqoirc housing a+ter a usuali / long wai~ does not mean they have m~ans to 'ffurnish it as wel~. in addi~fon~ the Project provides an add[;:tonal source ~br tod~viduals looking iora place to onwant~ed~ usable items. A me~sag~ phone line was established [n August i995 through a local voice mail carrier. On the e:/erage~ 10 calls come i~, a day (based on a 7 day week) ~ fwo thirds o~ those cal]s~ are nped cal;s. Supply is based on the seasonal ~ transitory population c~+ Iowa City. In add[[ion~ awareness o+ the project is not wide spread. The Furniture Project is in its second year. the first year, 8/95 - ~/94~ th~ project served 139 +amilies. Broken down fete head o~ househo]d~ this -~gure came to 112 ~emales and 27 males. The total amount ,:)+ donations haken in ~as ~2~ ~,~[th 86% from City, 8Z ~rom Coralville: and the +inal 6% coming ~rom outerlying communities. Tinese .figures were compfled b,/ e~ther completed Intake ~orms or donation receipts. To date (8/2/9~ to there are 222 intakes: 122 logged~ 49 pendtng~ ar:d ~9 nff wi~[ch are completed. Donations received in th~s same time, -'irame amount to t87 a~d there are 20 scheduled for p:~cf. up and/er deiivery. Itom:~ requested range ~t-om lamps to air conditioners. The major;ty o-f requests during the first y:ear were beds and dress~-,rs. ]hese lieres continue to b~, the most requested along with k~[chen t~b;.~B arid chairs. [n .)dd[tton~ dressers ~nd kitchen tables cha[rs~ are the lea~t likely [o g~-t donated. 'therefore, '[hera- are an average o~ 40 households on each o+ thes~ Jists. A VISTA vol,.m~,~er was t:omm~ssioued to coordin..t~e Lha Furn:~ure Project in the summer o{ 1993. ]he role of a VISTA tc develop and coordinate a viable pro]oct uith~n .) c,:mmunity. The ena r~su] h is to have a project in place whmrre a;* .ndi'.'idupl b;:,thJn hn agency (:,:,n 3Ltst '3top ~r. and t. aI.e ever. .~,]~qc/(~i-, th~ ~ project has pr'oven [o be inkens]ve. l': demands. the supp(Jrt of a -full.--time coordtnat~ ~u operai:e, DViP is a prime lead agency s;mpJy bet:ause they cat[:,r to a population that ].s serveo mos'L ~;ft~)n by thc projec[~ single mothers, Finaily~ the Furniture Pro)ect relates d~rect[y to ~he CITY STEPS ob)ectiwt, s, By be:~ng ~onnec[.ed ~o c~mmunily t'nrouqh ~ referral bas~s~ hhe Pt-eJect serv(~s a w~d~ vatlet/ o~ spec;.al needs. [.'t;puLc. tJ GD] Get".'ed } nclude the l]omeJ ens~ .oukh elderly, and kn-. _!i%ab~ ~zd.. ~ndzvxdual~ ieaving slnalter:~ or gr~p L~ ;tn,j s~ tuaL:ons and i~.e, ve aqo~r:~d permanent, tndtei.)~Id~,i: !iving 10. List Goal(s)ofthis Project: 1. Being a program on its own within an agency. 2. Acquiring the ability to be self-sufficient, 3. Acquiring additional staff support. 4. Developing a system where recipients can feel a part of the process. ie: in the form of a cooperative, hours vohmteered depends on number of items received. 5. Becoming a more full-service agency, ie: more household items 6. Expansion by acquiring a place to shop for a needed item vs getting what is available at the time, Provide employment for the homeless and low-income population. 8. Computerize donation and need lists for quicker, more efficient matching. 9. Become recognized as an environmental organization and obtain support from environmental groups. 10. Opening up the opportunity recipients to get involved with the decision making process by having them reside on a committee, (tied in to cooperative aspect) 11. General Description of Activities: (Refer to Instructions #11 for required information} List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a} Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The Furniture F'roject take. s in donations of unwanted, usable, household furnisi~ings. -rhe items are d~strzbuted to low-income and formerJy homeless ).ndividuals and Families that are a) referred b'/ a ~ocal social servJ. ce agency amd b) show a need. Fhe pro_~ect ts Jol~nson County based. Currently~ the projerzt is all volunte~er run and is coordinated by a VISTA VoJunteer. 'i'l~e position is sopported by a three year Homeless and Hunger grant sponsored by United Way of Johnson County. The grant is on the third and final year, and the present VISTA position ends in August of 1995. Coordination of donations ~s done zn as timely a manner as possible. 7his i~ based on a pre-set schedu]e, the availability of volunteers, weather conditions, and accessibility of a van provided by DVIP. Appointments are made to drop items off. - On the other hand, coordination o~ ~tems to be distributed becomes reach broader. The projec~ operates on a first come~ ~irst served, basis. F'r~or'ity status ~s determined by the coordinator. The emphasis ~s to have catlers~ be referred by local s~)cial servic~ agencies. Ho~ever, word of mouth tr:,.'els qL, zr~k~ kherefore~ the project zs faced w~th being more strict in regar-d~s to ~;ho gets served and when. At th~s poinL z~ tzm~, I:here ~s no machat, ism ko conkr'ol calls other than telling an individual "oo" and that Lhey m~st contact a soc~aJ service agency first. Th;s ~urther poses a moral and ethical problem for the Projoct and a possible burden on the agencies. How~ver-, l:he Pt'eject does not have the) capacity. to ser-v~ every person that calls wzki~ a meed nor does the project want to be deemed to be biased. Volunteer.~ are s;cheduled on a regular basis; monthly~ weekly or bi- ;.;eel..t ¢. Present]v, there are 5 day,s at a total o~ 12 bours~ per month, ava:~iab~e ~or p~ck up and,'or distribution. Ome day a month, the warehouse ~s V~Check if continued on an additional page Page 3 - ~tll, "Explain Specific DetaiIs of the project/program.... ..,a.~lab],= to those? ;.~ho sr'~ abi~ to picF up a~d/or droo ~;~f items f~r ~ 4 _ uc~-=~=zohali.., an ager, cy schedules based on a-/a~ls~bility o~ 'graff or ~f th;~y '.,a/.. ,~,. ind~,.'idual ~o an ~r,{m~d~a~ need s~tuat~on a,]d are able to help o:~t u;~Lh klie' process. ' ' · .~re no. vel.~eee-s on call. TherBfore, the recipient or donor' must supply labor and the prc]ec~ supplies the -/chicle. The coordinator ]s subject to h~s'ir,g availabie when needed. Voion~eers consis'~ o~ agE. hEy 5taf(~ EO~mLIF;i'LS~ S~rviE~ workers, pro'.-~ded by Johnson County Correctional Facii~',es, community volunLeors~ recipients, -onato, = and the coordinator. The Project has been ~ormalty in operation since August 1993. S~nce .~l]a~ tl~e~ there has been ooe coordinator to ~acil 1rate the activitaes. Volunteers have been used specif].cally out in the field. However, there has been a 9teat ~eed for a part-t3me staf~ person to assist in the coordination. Ti~e coordinator works 40 hoor~ a week, on average. Within that time period, 15 - 20 hours is spoor on the phone retrieving messs.ages~ retorn~ng ~11=, and s,.neoLuing. An additional 5 - ~0 hour~. i~ needed to keep up w~h paper work. ]-hreo to :.. . ~ . s,., hours per week is zoft open for emergencies. is: zndividuaJs l¢-a,.'ing shelter: and appointments at the warehouse. The remaining time ~s t,~ken up by mee'k~ngs or net~orking wieh comnunify agencies, and other needs as they arise. - ' . In addition, a newsletter is produced by the Greater Iowa C~ kv Housing Fellowship (GTCHF)~ based on the information provided by the coordinator. They spend aporoximatelv 2 hours typing and edie¢ng, the Project Coordinator topees, folds and stuffs into United Way (UW) sponsored agency envelopes to be mailed mid-momth. Approximately 44 UW a ~ rec~i'ze the ]Fab~. ~ newsletter.' g..nc~== and 20 additional parties There has been no time available for much receded fundraising. Therefore~ ti~e coordinator has done what she can to sequester small amounts of ~inancial support at the expense of callers. In addition: publicity of the project is not as extensive as it needs to be. A good port~on of the community is still unaware of it There is no tfme for presentations. gdditi ~' ' ona,~y, the location of ti~e of~ce made it c f~ic_~lk to utilize certain volunteer resources. The new location will provide an opportuu,ity to tap into these sources. The D0mesLic Violence Intervention Program (DVIP) has been the lead agency since November o~ 1992, although the - . _. considered pro3ect is an ~nterago~,c,/ effort to provide an additional service to clientele. However, DVIF' is unable to set aside specific money to support this project. All funding has come from the general -Fund. In addition, they supply the van, gas, aod auto insuran~-e for the coordinator and the volumteers. They provided off~ce space and a phone line for almost a year. However, the need arose ~or the project to relocate to a more public location. All:hough the o.,.~a~. ~s ~n another agency, Youth Ftomes, Inc.: DVIP continues to pro',ide adnfnistrative support in regards to operating the project. Project activitie~ address the problem of the over growfng low-income Population ai~d i_i~e ~simultaneous lacl:' of a~fordable housing. {litheugh ~d~'~dual~ and families are able to find housing assistance through local agencies, tt~s is no iodication o~ rinser ability to a'~ford furn¢sh~n ,h=~r home. Ageec~es ut~]*zing this valuable program include the Cris~s Center~ EHF'~ H~,.~AF~ H~llcrest Supported [..iv~ng~ Independent Living, Inc~, and DVIF'. The total amount of agencies currently r~quest~ng ~he assistance o~ th:~ Project ~s tv;¢~ntv. Calls have also b~on co,,~ng in from outside oF .~.,n=on County seeking support from the Furniture Pro,eat. F]'o)ect a-:t.~v¢~;~es relate to the goals bas~d on the potential o~ the ..... n add~kie)nal yea- of financial support for skaf~¢ng will create an -.; to ~urth~r develop a more viable, funct¢onal pregram. There are m~,n'{ w~r.do~.~s of opportunity w~!hir~ the F'ro3ect to provide 3ohs for the low- ~nceme population. Opportunities ~or these :~ndivJduals to bec.~me part of a locaJ organi~atio;, ti]ak {h~:'y ~hemselves% benefittz, d fr~m. ]he F'roj(--ct pre.'ides ~ ',alu~*bl,~ envi¢onmen.'~a] s,vrv~ce as ¢.~ell by assisting the cornmortify :n reducing the amouot o~ v:aste that cheers the landf~ 12. 'If CDBG funds are not awarded, will the project/program continue? Yes__ No x -There will be no one to staff it since it is presently staffed by a VISTA Volunteer whose assignment ends on August 18, 1995. The project will end. 13, If CDBG funds are awarded, will the project/program continue after the CDBG funds end? 14. ~)UDGET BREAKDOWN Please place an X in box that applies. Type ' Status EXPENSE CATEGORY COBG FUNDS OTHER FUNDS UST SOUriCE OF OTHER FUNOS In. Kind Daah Antic. Comm. SALARY 923,414 TOTALS $23,414 ~ · i 15. Have you received CDBG funding in the past? Yes x No__ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) The Domestic Violence Intervention Program has received support from CDBG funding in the past. However, none of that funding has ever been used to support the Fttrniture Project, 16'. 'Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project, If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors, If you do include letters of support, please limit to a total of three, The low-income population served by this project, presently reside on the board of the lead agency, DVIP. Individuals who have received items provide in-put regarding the possibility of acquiring part-time staff through a work-study program and/or elder employment. There is a standing offer in assistance with setting up a much needed data base in order to more easily cross reference need and availability. A homeless man was employed for a brief period of time while funding was available, at $5 per hour for 2 hours a week. Cuzrently, a youth from Mayor's Youth Employment Program is working in the office. In addition, individuals receiving items that have been donated, are asked to assist in the pick-up or delivery of such items whenever possible. This process gives the individual an opportunity to feel a part of their community and provides them a way to pay for a service that is provided free of charge. Finally, there is an Executive ~ommittee that meets once a month, and a large group meeting that takes place once a quarter. The Executive Committee.consists of the Coord- inator, lead agency director, and two, no more than three, representatives of participating agencies. The large group meeting is open to all agencies interested in participating and is posted in the newsletter. Applications should be returned by 5:00 p,m, Februa~ 10, 1995, to: Cit7 of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Crisis Center 321 East First Street Iowa City, Iowa 52240 Crisis Line Business Line Food Bank (319) 351-0140 (319) 351-2726 (319) 351-0128 February 9, 1995 Dear Committee on Community Needs: I am writing to express strong support for the Furniture Project application for funding. As Director of the Crisis Center, and Chair of the Local Homeless Coordinating Board, I assure you that the Furniture Project. has become a valuable service for low-income people in Johnson County. One of the major obstacles faced by the homeless population is securing basic household furnishings. The Furniture Project has alleviated a significant portion of the problem. Many households struggling with poverty have benefited from this' responsive service. Furthermore, the Furniture Project has assisted a variety of agencies in supporting people affected by flooding. The Project also assists a variety of agencies attempting to place clients in independent living situations. Without the Furniture Project many individuals would have not been able to secure essential items. The Furniture Project has been an active participant in the Local Homeless Coordinating Board. Ms. Kay, and two previous VISTA Volunteers involved with the Furniture Project, have provided substantial support for projects to help homeless and/or low-income people in our community. Community Development Block Grant Funding will allow the Furniture Project to continue to provide vital services to people in need. I urge you to consider providing the financial resources requested by the Furniture Project. Please contact me if I can provide any additional support for the Furniture Project. Sincerely, Ellen McCabe Executive Director Emergency Housing Project, Inc. P.O. Box 3146 331 N. Gilbert Street Iowa City, IA 52244-3146 (319) 351-0326 1993-94 ~ M~ral~n Agudas Achtra Burly Jones Congrt~afional UCC M~e Hoppin Co~e U~ F~Amund~on F~ U~ ~ of ~ G~ Ts~ult G~ J~sen. Pr~ident F~ Cha~J~5~n F~ M~ Fo~ Ml~r JimMa~n~ F~ U~ Me~ ~o~ ~1 Carol~lbe~ Treamrer I~ ~ F~ M~g. Ttm Ba~e. Therma ~lghe~, ~ Ma~an Y~ Jama M~ue, ~c~ta~ St Ma~ Mu C~se C~ck ~tng U~ U~e~ V~ M~ C~ter GeraM WIl~ams ~nda Bendo~ ~or Pamela Jordan February 8, 1995 City of Iowa City Dept. of Planning and Community Development 410 E. Wasl~gton St. Iowa City, IA 52240 Dear Sir or Madam: I am pleased to endorse the Furniture Project's application for funding, through the Community Development Block Grant, for a Project Coordinator. This program, an effective ancillary piece to the Emergency Housing Project's "Early Bird" program, has proven integral to our efforts to assist people in their efforts to exit the shelter with appropriate housing and furniture. There is little doubt that, due to staffing and funding shortages at EHP, we would be unable to accommodate this need for our clients. There is also little doubt that, without this funding, the Furniture Project's demise is imminent. This would prove to be a loss to both our clients and many other low-income persons in the community. I urge you to consider favorably the Furniture Projcct's request. Sincerely, Director ITY OF IOWA CITY 1. Name of Project: Small housing repairs/modifications ~or elderly/handicapped 3. COMMUNITY DEVELOPMENT BLOCK GRAN1 =UNDING REQUEST RECEIVED FEB 1 0 2a, Amount of CDBG Funds Requested $ 28,000 b, 'Loan and/or Grant $ $ 28.000 Name and Address of Applicant/Organization Elderly Services Agency of Johnson County 28 South Linn Iowa City, Iowa 52240 ContactPerson and Phone Number Jean Mann 356~5217 Location of Proposed Project: Johnson County Iowa City is the site for which CDBG funds are requested. Check National Objective Being Met: Low-Mod Income Benefit Prevention of Slum and Blight Urgent Need Check CITY STEPS Objective[s) met: _.~.Affordable Housing Needs __Homeless Needs Public Faciliw/Sarvice Needs ,.._Economic Development Needs List other groups or organizations that were asked to contribute to or fund this project: United Way, City of Coralville, Heritage Area Agency on Aging and private donors to Elderly Services 115 Why is this project needed? (Include relation to CITY STEPS objectives) City STEPS' goal is to encourage people to achieve their highest degree of self sufficiency which dovetails with Elderly Services' mission to keep people safely and comfortably in their homes for as long as possible. Particularly if you are elderly, being self-sufficient depends on safe, affordable housing. In the STEPS' plan, one of the strategies to meet the need for decent housing is to maintain the existing stock of affordable housing, This application addresses housing maintenance needs and home modifications to accommodate disability in the elderly and handicapped population, Need: According to ESNEcumenical Towers' 1994 housing survey, approximately 3,550 Iowa City people 62 and over own their own homes. These people, particularly the older elderly (75+) tend to live in older homes. Older homes cost more to maintain than newer ones do, especially if they are mobile or modular. People on fixed incomes find it difficult to afford these costs and often don't know the names of reliable contractors. They are all too vulnerable to scares involving home repairs, People with extremely low incomes sometimes live in unsafe housing (open holes, broken windows, broken flooring, water problems, unsanitary bathing facilities, etc.) The City's excellent rehabilitation program cannot assume responsibility for small repairs and modifications. Last year ESA completed repairs and modifications in 4 9 homes. This year to date repairs/modifications ha,~e been completed in 47 homes and we have $2,331 left for the rest of the spring. Need for repairs and modifications continues to grow. Accessibility continues to be a concern for the im~iairsd elderly. Ramps and bathroom modifications are often too costly for our current level of funding. Elderly Services started doing small repairs in 1985 with $2,500 of CDBG money of ~ money. Over the intervening years, hundreds of homes became safer, warmer and more comfortable for people highly at risk for premature placement in ~ursing homes, · Low-Mod Income Benefit: Of the people in the program in 1994, 17% lived below the poverty line, 80% had incomes below 50% of the median income in Iowa City. 57% were female heads of household, 51% were 75+ and 9% were people of color. The ESA/ECT su'rvey found that 30% of the people responding to the survey might use the housing repair program in the future. In a typical year, 30% of ESA clients whose incomes are below 50% of the median income represents 217 potential users of the program. City STEPS refers to the need for a program like this one to be expanded to the county. Coralville now funds a small program for its residents.. Heritage Area Agency on Aging provides funds for some people in the most rural areas. 10. List Goal(s) of this Project: 1. Repair and modify t.he homes of 55 older/handicapped people. 2, Pmvlds a construction consultant with special knowledge of typical repairs/modifications to oversee the work and evaluate the finished project, 3, Work with other agencies through the case management program to find 10-15 unaware of the program and In need of repairs/modifications to stay In their homes. 4, Identify 1~- low/moderate Income contractors on the Clty's Housing Flehabllltatlon list who are Interested In doing small projects which require low-cost repairs of good quality. 5. As a pilot project within this program, build two or three ramps for low income elderly whose homes are Inaccessible to them otherwise, 6, As a pilot project within this program, transform a handicapped-Inaccessible bathroom Into one whlcl~ will meet the needs of a person with disabilities which'make an ordinary bathroom unsafe. 11. General Description of Activities: (Refer to Instructions//11 for required information) List major activities of the project (how do these activities address your goals listed in #107), Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). (a) The time schedule depends on the availability of contractors to do small jobs. (b) The program is financially feasible because we pick reputable firms which charge reasonable rates. Cost overruns do not happen because when the money awarded Is gone, the project ends. Our construction consultant, the bookkeeper. and the agency director keep close watch on the availability of funds. Contractors on the City Rehab list know the codes and what they are expected to do. Jane Hagedom, con8tructlon consultant, checks their work, (c) Personnel Include Jane Hagedom ($2,700 FY94), with the project since 1989, and an experienced, highly regarded contractor with her own business. Agency oversight Is conducted by a Board of Directors which sets policy. The Executive Director, with the agency eleven years, carries it out, as well as the regulations established by the City ~f Iowa City for the program. The people who do the actual repairs are independent contractors. (d) Staff time: In FY95, the director spends about 25% of her time on this program (and the Coralville/rural Johnson County components). Next year the chore coordinator will assume some of those responsibilities. Our project activities address the problems listed in #9 by making the repairs and modifications necessary to maintain the existing stock of affordable housing. Assumed in this statement is that older homes are less expensive homes, and that keeping people on fixed incomes in their homes not only saves them money but keeps that less expensive house there for the next generation. The whole project relates to our mission of keeping people safe and comfortable in their homes for as long as possible by making the necessary changes to adapt their environment both to the exigencies of the age of the house and the age of the inhabitant. __ Check if contin.u. ed on an additional page 12. If CDBG funds are not awarded, will the project/program continue? Yes X No Part of it. 13. If CDBG funds are awarded, will the project/program continue after the CDSG fund~ end? Yes X No~ Part of it BUDGET BREAKDOWN EXPENSE CATEGORY CDBG FUNDS OTHER FUNOS Salary/benefits H~g ~d,%~)~) M~.~}, 979 UST SOURCE OF OT]-IER FUNOS ontr b t ns Materials/Labor 22,8RR 800 Herita~e~AA Coralville Insurance, audit & __ 2,161 474 bookkeeper Rent _1.728 Telephone, office 451 99 supplies & postage JC Bo~[d of Stmervisor~ Heritage AAA Please place' an X in box that applies. Type Status In-Kind Cash Antic. .~. X' X X TOTALS $ 28,000 $ 18,080 ': . 15. Have you received CDBG funding in the past? Yes__y~ No__ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable IoanT) We first received funding for small repairs in Iowa City in 1985 in the amount of $2,500. tn the following years the amount rose to $8,000, and then to $16,000 for the last three years. All of this money was a grant to the elderly homeowners. FY95 marked the first year rural Johnson County and Coralville were included. I% 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project, If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. We contact all our low-income clients by mail to tell them about the availability of the project.. We encourage them to contact us to ask questions, and frequently they have needs which are new to us. We try our best to make the program flexible enough to meet these needs while remaining within the guidelines set by the City/CDBG. We also talk on the telephone to many clients, particularly the chore clients, and tell them about the availability of the program when they ask for help with repairs. We also use the agency brochure as a medium of communication about the program. We distribute brochures through the mail and to every new client, as well as putting them in public places like the City library and the Senior Center. We also mention it each time we do a public presentation and encourage people to spread the word about the project's availability. The contractors who work through the program also talk about it to potential clients. Applications should be returned. by 5:00 p.m. February 10, 1995, to: ClW of Iowa City Dept, of Planning & Community Development ,410 E, Washington St, Iowa CIW, IA 52240 ELDERLY SERVICES AGENCY MINUTES OF BOARD MEETING on September 13, 1994 Directors attending: MARILYN ROSE, ROBERTA PATRICK, CHRIS KNAPP, CHARLES DAVIDSON, PHYLLIS HARPER-BARDACH, PAMELA STEWART, MARGERY STEINER, JODIE MACDONALD AND H. WAYNE JOHNSON Staff attending: Jean Mann and Joan Cook The meeting was called to order at 4:00 by the President, Phyllis Harper Bardach. *M/S/C to approve the minutes of August 8, 1994, *M/S/C to approve the financial reports for July and August. New Business: Rbsource limits for the housing repair program: Jean wants them; HUD no longer has them. A family here in Iowa City applied to the City. Rehab program, They wanted a grant, not a loan, for the family member's home. They did not obtain one. Then they came to ESA. The family member qualifies under the rules as they now stand because her income is under the income guidelines for the program, However, financial resources amount to over $150,000. The money sits in very low-interest bearing accounts. The family does not want to spend the principal on the house, preferring to keep it for the estate, Technically the client qualifies, and therefore we are obligated to do a small repair that relates to her safety, if there is one that qualifies, Jean wants to avoid a situation like this one in the future. She proposes that we use the old HUD guidelines, which limit eligibility for the program to people who (1) have cash equivalents of no more than $25,000 for a one person household or $30,000 for two or more people in a household (2) are 62 years of age or over and/or disabled and handicapped and (3) are homeowners, *M/S/C to establish resource limits asset forth above. Approval of budget for FY96 allocation hearings: Jean presented the document to be submitted on September 15th to the funding bodies. The only real change in funding requests is the addition of a 1/2 time program assistant for the chore and housing repair program. *M/S/C to approve the budget to be submitted to the funding bodies for FY96. Rural Johnson County initiatives: Jean attended an application workshop for state COBG monies in the h. opes that we could apply for a grant for housing repair for rural Johnson County. Discussion ensued on the need to reach out to the large rural area population, October 4: Business Blitz for United Way. Jean will represent the agency, Elder Abuse subcommittee: Kickoff for the Elder Abuse Awareness campaign takes place in October. Jean distributed brochures, Annual Meeting: Discussion willtake place in October. It was suggested that AI Axeen be invited from Coralville, as well as the council from North Liberty. Forms were circulated for the Hospice Road Race, Old Business: Joan reported t.hst RSVP SOld 227 afghans, She requested permission to buy an updated system and more memory for the computer Heritage donated. Joan will bring a report to the next meeting on plans for using the profits from afghan sales. *M/S/C that RSVP use money from the afghan sales to purchase needed computer equipment for updatfng its computer, The Board commended Joan for her vision and success in this project. Announcements: OUR NEXT MEETING WILL BE HELD ON MONDAY, OCTOBER 24, IN THE GROUND FLOOR CLASSROOM OF THE SENIOR CENTER AT 4:00 P,M. ELDERLY SERVICES AGENCY 28 SOUTH LINN IOWA CITY, IA 52240 Telephone: Fax: (319) 356-5217 (319) 356-5215 March 1.5, 1995 To; From: Re: Marianne Milkman Jean Mann ESA Small Housing Repair Special Project: bathroom modification Services' small repair money for bathroom Jane Hagedom, construction consultant for Elderly projects, petitions the CCN for additional project modification. Summarizing the reasons for the request to do one or two bathroom modifications all at one time, she says: (a) safety is enhanced, (b) faster service is provided, and (c) it is cheaper, which means more money for more clients. A request for changes in the bathroom is usually precipitated by a change in health status. The older person might ask for one of the following: grab bars, bars at the sides of the toilet and raised toilet seats, changes to lavatory faucets and adaptations to the tub or shower, whether a seat or a hand-held spray system. As it is now, Jane finds herself responding to the most immediate need when in some cases of severe handicap a series of repairs/modifications is in order. I f the request comes from someone who is inclined to fall easily, putting in only one modification (on the toilet, for example) doesn't reduce the risk for the client on getting in and out of the tub. The broader issue of safety throughout the bathroom is not addressed. Doing bathroom modifications piecemeal can be expensive in the long run. A client asks for grab bars. Jane finds that present project limits mean there is no money to address bracing the tub walls. So she has the contractor put the grab bars up as best he can. Chances are she will have to go back and tear out the wall to put up reinforcement later on. That will cost an extra $75 for ,each bar, plus the lime she has to spend talking to the client, plus the two trips for the contractor. The business of talking to the clients is no small matter. It is her experience that a conversation which would take 15 minutes with a younger person will take as much as an hour and a half with our older clients. back, that same hour and a half has to be tacked on to the Jane figures that by doing the project all at once you would Each time she goes cost of the project. save anywhere from two to four service calls. She has to go over to the house before the work is done, then after the work is done to check it. At minimum that is two hours of administrative time: that's an extra $60 right there. If she does it piecemeal, multiply by two, or three. Saving money in the long run can involve tearing out a floor when you are called to repair a leaking toilet. For example, let's say the toilet leaks. Perhaps it is broken and needs to be replaced. When that is the case, the floor is often bad underneath because the leaks have rotted the wood. Presently project limits mean there is no money to repair the floor, so the contractor repairs or replaces the toilet and sets it on an old floor, knowing that at some point she will have to fix the floor and then reset the toilet. That's expensive. Again, we are paying double for Jane's time and for the contractor's time. In sum, for the occasiona~ severely handicapped client, it's safer, cheaper and faster to do the job all at once. 'CITY OF IOWA CITY I J 5. RECEIVED FEB 1 0 1 g5 Name of Project: Housing Rehabilitation 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 2a. Amount of CDBG Funds Requested b. Loan and/or Grant $185,000 · . .Loan Name and Address of Applicant/Organization City of Iowa City Department of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Location of Proposed Project: $284,000 99,000 Grant Contact Person and Phone Number Pam Barnes Steve Schornhorst 356-5128 City-wide 6. Check National Ob]eotive Being Met: 7. x Low-Mod Income Benefit x Prevention of Slum and Blight Urgent Need Check CITY STEPS Objective{s) met: x Affordable Housing Needs Homeless Needs Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this proje,.t: Funding for Housing Rehabilitation has traditionally come mostly from the Community Development Block Grant Program. In the past the office has also received monies from the Iowa Finance Authority, Iowa Department of Economic Development for rental rehabilitation and the City's General Fund for moving donated homes. Out office has also shared costs with HACAP. The homeowners that participate in the City's Rehabilitation Program do not have the resources to carry out the needed repairs of their homes. When the home owners income is below 50% of the median, all available dollars go towards making mortgage payments, utilities, taxes and insurance just to maintain some sort of shelter. 9. Why is this project needed? (Include relation to CITY STEPS objectives) City Steps has placed a high priority on rehabilitation and accessibility improvements for homeowners below 50% of median income, and a medium priority on those between 51 and 80%. The City.of Iowa City's Housing Rehabilitation Program has been meeting those needs for eighteen years. Some of the primary goals of the Iowa City Housing Rehabilitation Program are to preserve the aging housing stock, assist low income families maintain their homes, create and retain jobs, and assist mobile homeowners maintain their homes. Aging Housing Stock - According to City Steps, 57% of the housing stock in Iowa City was constructed prior to 1970. It can be assumed that most lower income home owners own homes in this category since the average age of the houses on the current rehab waiting list is 52 years. Many lower income households are unable to properly maintain their homes because they lack the financial resources to do so, hence the quality of their housing deteriorates over the years. Low Income Homeowners - There are currently 37 families on the waiting list for rehabilitation. Of those 37, 12 have received approval and 2,5 are still waiting assistance. Of those on the list, 37% are families headed by a single female, 16% are elderly, and 16% handicapped. The average family size is 2.44, earning an average 47% of median income. 29% of those families report an income lower than 30% of median, and an additional 27% fall in the 31-50% range. In the past two months since the program resumed advertising in excess of forty new applications have been mailed out. Those applications are being returned at a rate of one to four per week, causing the waiting list to grow. Job Creation and Retention - In addition to maintaining the older housing stock and assisting lower income families, the Housing Rehabilitation Program also helps to create and maintain jobs in the Iowa City area. The Rehab Office maintains a list of contractors registered with the office and provides it to clients who desire it. This list is also frequently used by other city departments end the general public in search of contractors to bid projects. MinoriW and female owned business are clearly marked. A high majority of all businesses on the list are from the Iowa City, Johnson County area, so the money spent on labor stays in the community. Additionally, most contractors purchase materials at local lumber yards and supply stores keeping that money in the local economy. Almost all the contractors are small businesses with less than five employees. Mobile Homes - Many homeowners who earn less than 30% of median income live in mobile homes, which they own. This is an affordable housing option for many low income people, but since their income is so low they have limited capability of maintaining those homes, particularly when they are faced with an emergency. The Housing Rehabilitation Program is the only agency these mobile home owners can turn to for help in moat cases. Many of these homes are owned by single female heads of households with young children, and the older, less safe homes are often owned by families with the lowest incomes. The Housing Rehab Program is experienced in mobile home repair, and has several contractors, including electricians, plumbers, and a heating contractor, under contract to do emergency repairs on mobile homes. This is necessary so that repairs can be done quickly. Electrical or heating problems in a mobile home can be life threatening if not acted upon promptly. The Housing Rehabilitation Program makes no attempt to do comprehensive rehabilitations in mobile homes, only to make them safe and decent places to live. Even though the Iowa City Housing Rehabilitation Program has been in existence for many years, the length of the waiting list attests to the fact that it is still needed. There is no other source of financing for the people served through this program. Private lending institutions can't provide the types of loans the rehab program does. 10. List Goal(s) of this Project: The primary goal for the Housing Rehabilitation Program is to ensurs safs and decsnt housing for low income homeowners within Iowa City. By meeting this goal we extend the life of the City's older housing stock, encourage neighborhood revitalization, hslp older people stay in their homes and eliminate hazards. Another goal our office has is to continue to provide assistancs to small businesses that participate or want to participate in the City's Rehabilitation Program. We also continue to provide sores assistance to the architectural salvage program and the Furniture Project which assists homeless families. 11. General Description of Activities: (Refer to Instructions #11 for required information) List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and me~ts Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The Housing Rehabilitation Program that is planned for next year will consist of seven programs plus the addition of a new program called Mobile Home Repair. Our office has been doing a lot of mobile home repair under the Emergency Housing Program and now feels this type of repair should have its own designation and budget (see attachment). In all programs combined we expect to serve approximately 27 households. As with all our programs the financing provided is in the form of a lien or loan. The lien sits with the property until it is sold or lented. When sale or rental occurs the principal amount is paid back plus a one time interest fee of 5%. The loans that are provided range from 0-6%. All loans are based on the households income to debt structure. Mobile home repair costing over $2,500 are required to sign a resale agreement for 30 months. Homeowners who have income below 50% of the median will be given a high priority and preference over those whose income is between 51-80% of the median. The programs will be carried out by two full-time staff people: Rehabilitation Officer and Rehabilitation Assistant. Six months ago we hired a half-time Program Assistant who provides support for Rehab and the CDBG Division. _x.__ Check if continued on an additional page 11, Housing Rehabilitation Program A: COMPREHENSIVE REHABILITATION - This program addresses the rehab needs of the entire properW. All major systems in the house can be repaired or replaced, and the property brought up to the Housing Quality Standards of the Iowa City Housing Code. A maximum of 930,000 may be used in this program. {Comprehensive rehab is mainly funded through the HOME program.) B: ENERGY CONSERVATION - This program can repair or replace any system in a property which will improve its energy efficiency. This includes furnaces, storm windows, exterior doors and insulation, A maximum of $5,O00 is allowed. This program is funded in conjunction with the Hawkeye Area Community Action Program {HACAP). C: EXTERIOR REPAIR - A maximum of $12,OOO may be borrowed through this program to assist a homeowner in the repair of any or all exterior systems. These could include roofing, gutter replacement, painting and siding, etc. D: RESIDENTIAL ACCESSIBILITY - This program can assist handicapped clients in making their homes safer to live in. The improvements that are made to their home are based on their special needs. Up to $6,000 may be spent through this program. The program is also available as a Rental Accessibility program for rental units. E: EMERGENCY REPAIR - up to 96,000 may be used under this program to correct any emergency that would make the home not habitable under the Iowa City Housing Code. F: MOBILE HOME REPAIR - This program will address repairs that will keep the occupants in a safe and decent environment. Included are: repair of flooring, windows, roof, electrical .and plumbing systems. Up to 96,000 per unit may be spent. G: SMALL BUSINESS ASSISTANCE - This is an ongoing program to assist Women and Minority Business Enterprises (W/MBE) and other small contracting businesses. Small contractors are recruited for the Rehab Contractors List; small grants or loans are available to assist with insurance or equipment; technical assistance in operating a small business and workshops are also available, The proposed budget is 91,000, H: ARCHITECTURAL SALVAGE - Ongoing assistance will be provided to FRIENDS of Historic Preservation in the operation of the program. This year assistance will consist of printing brochures and signage for the building. Budget Breakdown 960,000 ~5,000 950,000 915,000 ~30,000 925,000 91,000 92,000 12. If CDBG funds are not awarded, will the project/program continue? Yes No X 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes No X 14. BUDGET BREAKDOWN EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS Comprehensive Rehab 960,000 9 Energy Conservation $5,000 915,000 Exterior Repair 950,000 Residential Accessibility 915,000 Emergency Repair 930,000 Mobile Home Repair $25,000 Small Business Assist. ,~1,000 Architectural Salvage 92,000 92,000 Administration of all 996,000 programs Please place an X in box that applies. Type Status hiST SOURCE OF OTHER FUNDS In*Kind Cash Antic. Comm. N~ HACAP X x N~ N~ N~ N~ N~' N~ X X N~ TOTALS 9284,000 9 · ' .. . " "' '.:."."': '. · 15. Have you received CDBG funding in the past? Yes X No __ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) The funding the Housing Rehabilitation Program rsceives from CDBG is in the form of a grant. The program then offers loans and liens to its clients. The income generated from these loans/liens goes back into the CDBG Rehab program and funds a portion of the next yeads program. Last year the program income was .$90,000, this year approximately 950,000 is anticipated. Funding year - 1991 - 9295,151 1992 - 9213,173 1993 - 9260,656 1994 - 9244,000 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project, If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. When the Housing Rehabilitation Program was designed eighteen years ago, input from many citizens at neighborhood meetings was obtained. As changes were made in the program design, these changes are reviewed by the two citizen committees (Housing Commission and Committee on Community Needs), Through the years the rehab office has made presentations at different Neighborhood Associations to solicit and receive suggestions on improving the program. When a project is closed out we ask the applicant to complete a survey form that evaluates the staff and contractors performance. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 CITY OF IOWA CITY RECEIVED, 1 0 19§5 1/9 5 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Project: Three-Bathroom Rehab- b. Loan and/or Grant ilt~tion o_f Shel~P? 3. Name and Address of Applicant/Organization Emergency Housing P'roject, Inc. 331 N. Gilbert St. Iowa City, IA 52245 2a. Amount of CDBG Funds Requested $24,500 $0 '$ ?4,500 4. Contact Person and Phone Number Patricia Jordan 319-351-0326 LocationofProposedProject: Emergency Housing Project, 331N. Gilbert St. Iowa City, IA 52245 6. Chock National Objective Being Met: Low-Mod Income Benefit Prevention of Slum and Blight Urgent Need Inc. Check CITY STEPS Objective(s) met: Affordable Housing Needs ..~_Homeless Needs Public Facility/Service Needs Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: We know of no other source of funds for this project. There is insufficient money available in our operating budget for the renovations described in this proposal. Private donations, Emergency Shelter Grants and Iowa Finance Authority Grants, City of Iowa City, Johnson County and United Way funds that have already been solicited are barely adequate for operating support. 9. Why is this project needed? (Include relation to CITY STEPS objectives) In its City Steps document, the City has assigned high priority to the need of emergency shelters, particularly the Emergency Housing Project, to expand and rehabilitate existing facilities. Indeed, the document specifically mentions the need for this particular project, noting, "Renovation of bathroom facilities is a major concern for ensuring ongoing functioning of this shelter." City Steps' analysis further points to the obvious strain of double- capacity use in this early-twentieth-century home that has had only essential renovations since its inception as an emergency shelter in 1984. Data indicate that since August of 1994, the Emergency Housing Project's facility has performed at approximately double its 21-bed capacity, and there are no indications that this situation will abate. It is essential that we provide our clients, which totaled 875 in 1994, with as safe and sanitary an environment as possible. Specifications for this proposed project include bacteria-resistant surfacing, which will allow for maximum sanitation and easy cleaning. It should also be noted that the Emergency Housing Project has seen an increase in clients with physical disabilities. (As of this writing, we are housing two persons in wheelchairs, one who requires a cane, and one who uses a walker.) This project will enxure maximum accessibility of our bathroom facilities. 1.90 10. UstGoal(s) ofthisProject: The proposed renovation of the Emergency Housing Project's bathrooms deems to: three 1) vastly improve the existing facility; 2) Improve the shelter's ability to succeed in its primary mission, "to provide short-term housing...in a safe and healthy environment." 3) Allow EHP expanded ability to serve persons with physical disabilities by providing completely accessible facilities 11. General Description of Activities: (R~fer to Instructions//11 for required information} List maior activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) s~eps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out ~he project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed to carry out the project). The project is to be implemented solely by a contractor in as a manner as is feasible. Its components are: 1) 2) expedient In the basement bath: Remove all fixtures; install new fiberglass shower bEse'with bacteria-resistant surfacing; install two white porcelain sinks with storage area below; Buil:t privac~ wall!~ between toJ. lets; paint walls with bacteria-resistant fiberglass sanitary panal; install GFI outlet and wire room to code. In first-floor bath; Remove sink, tub, toilet and cabinets; enlarge door to 36" for accessibility; install barrier-free shower for accessibility; install high-rise toilet with hand rails to code; install wall-hung sink with lever handle faucets; paint walls with bacteria-resistant sanitary panal; install GFI outlets; install ceramic flooring. 3) In second-floor bath; remove sink and toilet and install new ones; Gover walls and ceiling with bacteria-resistant fiberglass sanitary panal; lay ceramic flooring. City officials have been notified concerning the eligibility of the project, and have been most supportive. Should funding be awarded, Housing and Inspection Services will be contacted to ensure that the project as planned conforms to code requirements. No volunteer or staff time will be required to complete the project. Check if continued on an additional page 12. If CDBG funds are not awarded, will the project/program continue~ Yes____ No X There are insufficient funds in our budget to pursue the project on our own. 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes__ No__.~ 14. EXPENSE CATEGORY Bathroom Rehab BUDGET BREAKDOWN Please place an X in box that applies. Type Status ODGG FUNDS OTHER FUNDS UST SOURCE OF OTHER FUNDS in,Kind Cash Antic. Corm~ 824,500 TOTALS 15, ' ' B~fhrnom Rphah$ 24~ 500 $ t: .~..~ ...... . . ...:.'. Have you.received CDSq fund ng in the past? ...... ' ....... Yes_ ~ No {If Yes, what year(e) did you receive the funding, state the dollar amount received each year since 1990, ~'nd how much of each award was a grant, conditional service loan and/or repayable loan?) 1993:$3,400 was awarded, $3,060 of which was utilized (as a grant) to install an egress door to meet fire-exit codes and to replace sash cords in three windows. 16. Discuss your organization's policy for obtaining input from low-income ,3srsons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidgnce (such as minutes of a meeting) that the proposed project has the support of the organizations Board of Dirgctors. If you do include letters of support, please lirnit to a total of three. By its very nature -- a small shelter with up to 40 people -- input from clients is readily available and widely respected. Indeed, many. small rehab projects have been initiated at the suggestion of our residents. Besides the aforementioned informal opinion-gathering, residents are well aware that they can request a formal audience with the Director at any time. Applications should be returned by 5:00 p,m. February 10, 1995, to: City of Iowa City Dept, of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 MINUTES OF THE E~I~{GENCY HOUSING PROJECT B0~RD Thursday, Feb. 9, 1995 Veterans Administration Hospital Administration BuildJ~jg MEMBERS PRESENT. Tim Baz-z-ett, Barb Davidson, Meg Hart, Gre~ Jensen, Beverly Jones, Joyce Leff, Jim McCue, Chuck PinE, Christine Rumsey, Jim Reinhardt, Ca~ol Solberg, Annie Tuttle, Marian Van Foesen. STAFF PRESENT. Pat Jordan. VISITOR. Joanne Peterson. Before the meeting Peg Fraser photographed the board. She informed us that our Road-Race pledges had topped $12,500, an(] that the actual payment of our pledges was coming %n hie:ely. MINUTES. The January minutes were corrected as follows: I[J "Members Puresent," "Ramsey" should be "Rumsey," "Marion" sholl].d be "Marian." P. 2, middle, "Davison" should be "Davidsc, l~," and little fu-~ther down "Joan Nicholson" should be "Joanne Peterson." The minutes were then approved as COZTected. TREASURERS REPORT. Carol repo~ted. No printed report had b~en sent out. It can be prepared only after the'first el the and because the second Thursday is so ea~].y thus month it was not possible to get it into the board packet. --Greenwood and C~'im submitted a bid to do the audit and taxes for $1770. Barb asked if an audit is strictly necessary. Carol responded [hat it required by ~u~ by-laws. After a brief discussion Annie moved (Marian 2nd) to accept. Motion passed. POLICY COMMITTEE REPORT. Barb repoz~ced that she, Christine, and Kathy Cla_Tk a~e working on a house polic~ for TB,'hepatitis, HIV. It was pointed out that we developed a policy on TB wJ.th[~ the last few years. Barb will bring that policy before the committee as they work on the issue. STAFF ~DVISORY C0t~4ITTEE. church giving. There was of the matter. Joyce went over the written a brief discussion ¢)f va~£ous FUND RAISING COMMITTEE. Marian reported on the Home wi%h fund-raiser. A thousand letters were sent out first class, 1300 bulk mail, on Jan. 30, 31. To date (Feb. 9) we have received $~977 from 139 responses. Of these, 52 were first--time who contributed $1765. Marian reviewed the organization Feb. 12 Open House. She also reported that Greg and Pat had been on Dottie Ray the previous day (Feb. 8), and had done a n.i¢;e answering the kinds of questions we mi§ht expect from visitors to the Open House. Marian has a tape of the proE~.am. --She also announced that a g~oup of university students have volunteered to do "heavy cleaning" in the house the day before t~e Open DIRECTOR'S REPORT. Pa%-~eported on a substantial ($20,000) grant proposal to CBDG to up-grade the bathrooms in the house. This was met with a cheer from the board who were unanimous that this is very much needed and was a "highest priority." --An Iowa Finance Authority grant of' $3,000 has been awarded to sand the floors on the first and second floors, paint the metal roof, and for a few other small maintenance jobs. --Pat reported that there would be an article on EHP coming out in the Pross-C~tizen Monday, Feb. 13. --Pat expressed her concern that: we had unusually high number of people cumTently in the house wh(,se situations are such that they will have considerable diff.i.~[ty moving out and into tentel housing. She is WO~Tied that this mdy intensify the crowding problem that we already have. There was discussion of the enforcement of the and smoking regulations. We are making progress, but ~here is still room for improvement. There was also a discussion of the prob].em that as we str~.ss to the public the over-crowding at EMP and the often severe problems of many of the people whom we are serving, we risk creating an impression of disorder and chaos. There was discussion of the need for the board to brain-stoma seriously about the crowding problem, and the problems posed by t/~e m/x~.ng of very different populations. No definite plans. we~ made b~]t it was suggested that a board retreat would be the :apprupriate setting for such a discussion. NEW BUSINESS. --Joyce appointed a nominating committee in preparation for our annual meeting: Jim McCue and Meg Hdrt. Also, we need to find a place for that meeting. Joyce indi(;a¢. ed that she would discuss this with Mary Lou Close, who has made ~.he arrangements the last two years. OLD BUSINESS. --Annie spoke briefly a~out plans to expand fund raising. --There previously had been discussion of vie%ting with the police over what were perceived as problems, but .it. w~s Pat's recommendation that we not pursue the matte~.. --Joyce will. sit in on a meeting of the Ecumenical Consultation to see wheth~:~. there is anything that we might/should do about funding with tha~ organization. The meeting adjourned at 9:00. Respecfully submitted, James F. McCue, secretary EH~ Board Emergency Housing Project, Inc. P.O. Box 3146 331 N. C~bert Street Iowa City, IA $2244-3146 (319) 351-0326 Agud~ Adam Beverly donet Congregafionsi UCC Kathleen C~rk Co~e U~ L~n M~aln~ F~ ~ of~t Ge~ TePa~li ~ce President F~t Bap~t Greg Jens~n Ch~s Jensen. Ch~stlne Rum~ey James Margot, M~. F~ U~ MeXoft Jo~e ~ Pratdent GIo~ D~i Carot ~lbe~, Treaturer Timothy Ba~ett SL ~d~fs P~b~ John Rainhardt SL Ma~s U~ Me~t SL M~'s Camofie James M~ue. $ecreta~ ~ Pa~*s Caloric Ma~ ~u Close SL ~o~ bIo~ Ca~oHc ~e~ Donohne SL Wenc~h~ Cn~oUe Charle~ Ping Edith Hol~ng~nh U~ U~ve~t ~le~ ~teg Hart V.,L M~ C~ter ~nme Tnale ~on Lu~e~ Barbara Dawdson D~/or Pal~c~a Jordan February 9, 1995 Ms. Marianne Milkman City of Iowa City Dept. of Planning and Community Development 410 E. Waslfington St. Iowa City, IA 52240 Dear Ms. Milkman: The Board of Directors of the Emergency Housing Project is immensely supportive of the enclosed funding proposal through the Community Development Block Grant. The subject of revamping the shelter's three bathrooms has been raised among Board members for some time. The shelter as a whole, and the bathrooms in particular, is dearly suffering from double-capacity use. O ' ' ur rmmon states clearly that shelter will be provided in a safe and sahtary environment:Because operating funds are insufficient to finance such a project, it is our hope that CDBG will consider favorably this vital request. Our upcoming Board of Directors meeting, scheduled for February 9, 1995, will include a formal discussion of the need for this project, which is consistent with the City Steps' consolidated plan. Documentation of these discussions will be forwarded under separate cover. Thank you for your consideration. Sincerely, ! J'oyc¢ LeE President, Board of Directors CITY OF IOWA CITY 1/9 COMMUNITY DEVELOPMENT BLOCK GRAN FUNDING REQUEST Name of Project: Self-Employment Through Microenterprise Development 2a. Amount of CDBG Funds Requested $ 26,560 b. Loan and/or Grant $ t~ 26,560 3. Name and Address of Applicant/Organization Institute for Social and Economic Development 1901 Broadway Suite 313 Iowa City, Iowa 52240 Location of Proposed Project: 1901 Broadway Suite 313 Iowa City, Iowa 52240 Contact Person and Phone Nu~nber Kristi Barber (319) 338-2331 6. Check National Objective Being Met: Low-Mod Income Benefit Prevention of Slum and Blight Urgent Need Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility/Service Needs ~_Economic Development Needs 8. List other groups or organizations that were asked to contribute to or fund this project: 9. Why is this project needed? (Include relation to CiTY STEPS object)veal According to the Iowa Workforce Center (IWC), the majodty of individuals seeking employment in Iowa City have low and moderate incomes. The IWC also pointed out that Iowa City has an abundance of individuals with advanced degrees who are unable to find employment in their area of expedise and often take jobs for which they are over qualified. This minimizes job oppodunities for less educated individuals and underutilizes the expertise of the more educated individuals. Self-employment through microenterprise is a viable option for both groups; in fact many individuals in these groups are actually involved in self-employment enterprises but are operating at marginal levels. There are limited resources in the Iowa City area to assist this population to stad microenterprises or to develop existing microenterprises into substantial businesses. Low and moderate income individuals often need intensive training and technical assistance, especially those with little entrepreneudal exposure. Also, they generally lack the resources to start a viable microenterprise and usually do not have access to business financing. Most do not have the collateral needed for a loan and have not prepared a thorough business plan that demonstrates the feasibility of the business. In order to access financing, they must have a well thought out business plan. ISED's program provide~ intensive training and one-on-one technical assistance to help low and moderate income individuals develop a business idea into a solid business plan that will gain approval from a bank. ISED also has established linkages with local banks that increase the likelihood of favorable action by the banks. This is partly because of the quality of business plans that ISED clients prepare and partly because of the post-business start technical assistance that ISED provides its clients. ISED is the only organization in the area that provides these services. Why ISED should implement this project, ISED has successfully demonstrated that microenterprise development is a viable option for self-sufficiency. ISED has stimulated nearly 400 business starts/expansions statewide through the microenterprise development program. Over Seventy percent of the businesses ISED clients have started are still operating. ISED clients have leveraged over one million dollars in loans with nearly 60% from commemial lenders without guarantees. The success of ISED's microenterprise development program is attributed to its holistic approach which focuses on the needs of the individual client. ISED's microenterprise development program is unique from other business training in three distinct ways: o Target Population. ISED focuses exclusively on low and moderate income people, with a high percentage being women and minorities. o Program Focus ISED focuses on micro-level businesses (5 or less employees including the owner) where capital needs are less than $25,000 (and usually less than $10,000). Client Services. ISED provides a holistic approach to microenterprise development which integrates self-esteem training and personal financial management with business plan development, In addition, ISED provides technical assistance after business start up/expansion which increases the likelihood of Success, Access to Financing: ISED has successfully established and maintained .a unique partnership with commercial banks for financial business loans for its clients, most of whom would otherwise not have access to capital. Iowa banks have established loan pool set-asides totaling over $1.6 million for ISED clients. ISED clients have leveraged over $1 million in loan funds, 60% of which has come from commercial banks without loan guarantees. Relation to CITY STEPS Microenterprise training and technical assistance included in the CITY STEPS Consolidated plan under "Need for Economic Development" is a designated high priority and includes continued suppod ol agencies that provide microenterprise/entrepreneurial development to low and moderate income individuals. 10, List Goal(s) of this Project: Enable low and moderate income individuals in iowa City to become economically independent through self- employment, Stimulate economic development activities that create jobs and promote a healthy economy, The following measurable objectives will assist in evaluating actual results of the microenterprise program, · 2 4 will comptete the training/technical assistance sessions. · 6 will prepare full business plans and stad or expand businesses. 11, General Description of Activities: (Refer to Instructions #11 for required information) List major activities of the project (how do these activities address your goals listed in //107). Project implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project), Microenterprise Development Program The microenterprise development program is comprised of four basic components which include 1) Orientation and assessmenl, 2) Business plan development, 3) Assistance in accessing financing, and 4) Technical assistance after business start/expansion. I) Orientation and Assessment Clients attend a 4 hour (one sess{on) orientation. The orientation is an information session which introduces clients to ISED and the microenterprise development program. The purpose of the orientat[on is for clients · understand how the program works, including the expectations, time schedule, and commitment required; · present and discuss their business idea; · explore their skills, experiences, interests and abilities ~o determine if they have the qualities needed to start a microenterprise; and · understand what business owners/lip is like, the advantages and disadvantages, risks and rewards of operating a business. The orientation is followed by two assessment sessions focused on business teasibility and personal readiness. The assessment sessions are participatory whereby the business trainer/consultant and the client jointly determine the extent of client interest and ability to undertake the training and technical assistance. To determine clients' business feasibilily and personal readiness, the business ~rainer/consultant help the clien[ assess: Business Feasibility · the business idea, i.e., assess the feasibility, the level of financing necessary fo start the business, and the nature and amount of business assistance needed; o entrepreneufia. I readiness of the client, i.e., the business-related background and work experience of the client; and, · the"fit"of the participant's skills with the technical skills required for a pad~cular business. ,~,'Check d commued on ~ an addit,onal page 12. If CDBG funds are not awarded, will the project/program continue? Yes No~._ 13.' If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes No ISED continues to pursue public and private funding for the microenterprise program. Program continualion will be contingent on securing funding. 14. EXPENSECATEGORY COBGFUNDS Personnel 15,571 Travel 294 Supplies 730 Communication 861 Occupancy 1,081 Other 167 Direct Program Adm 3,180 Total Direct Costs 21,884 BUDGET BREAKDOWN Please place an X in box that applies., Type Status [! OTHER FUNOS LiST SOURCE OF OTHER FUHOS in.Kind Cash Antic. Cmrm J Indirect Costs* 4,676 TOTALS $ 26,560 $ ' ,.'.:._... '.~';'..' .-~. ' '. 15, Have you received CDBG funding in the past? Yes X No (if Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?) 7/1/94- 6/30/95 $17,250 - grant · Please see explanation of costs on page #9 - 14 Budget Breakdown 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. ISED has advisor/committees in each of the regions in which we operate. They are representatives of the community and are ISED clients, bankers, small business people social service agency staff and other interested citizens. The advisory committees provide input and advice regarding the microenterprise program. ISED clients provide valuable input regarding the program in their role as members of the advisory committees. All ISED clients who complete the training workshops are asked to complele a workshop training evaluation form. This information provides feedback regarding the program and is used to modi(y the program and improve the quality of the training, ISED's Board of Directors is responsible for shaping the organizational vision and goals, adopting organizational policies and procedures, and assuring the effective and efficient operation of its programs. The Board delegates to the President responsibility for the approval of specific programs and contracts. Applications shou[d be returneU by 5:00 p,m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Page #6 - 11 General Description of Activities Personal Readiness ° the level of interest, energy, and enthusiasm for self-employment demonstrated through research and draft documents prepared by the client; · the personal financial management skills and credit potential; · the level of self-esteem and self-confidence; and, · the client's marliness to start a business, i.e., the extent to which their currenl life situation either supports or creates obstacles to to committing the amount ol time and energy required to start or expand a microenterprise. The orientation and assessment process clarifies the feasibility of the business idea and the client's willingness and abilily to develop the idea into a profitable business that will create a self-sufficiency level ot income. At the conclusion of this component, each client has an individual interview with the trainer/consultant to determine whether microenterprise is viable for the client and whether it is an appropriate time in their lite to take this step. individuals interested in pursuing microenterprise continue training toward development of a quality business plan. 2) Business Plan Development The business training component focuses on preparing a business plan. Clients conduct feasibilily research to define and test the viability of the idea and determine whelher the business will produce profit. Business Trainers/Consultants assist clients with: developing an appropriate structure for their business; identifying the market; developing a marketing plan; identifying financial and capital needs; and, developing a financial plan. Capacity building is integrated throughout the program and emphasizes long term business survivorship by enhancing skilIs in management, financial management, marketing, business problem-solving and decision making skills. To facilitate business plan deve opment, four optional patterns of microenterprise training have been developed and include: Full Training, Condensed Training and Technical Assistance, Focused Training and · Technical Assistance, and Problem-Solving Technical Assistance· The Full Training option will be comprised of 10 weekly training sessions. The remaining options involve a combination of training and technical assistance comprised of a portion of the Full Training combined with one-on-one technical assistance. The trainer/consultant will schedule the client for one of the following business training options. Full Training, provided in a group format, is provided for clients who have limited or no business background and need major assistance in assessing the feasibility of their business idea and developing a business plan and loan application. This option consists of a formal 10 session group business training course supplemented by individual technical assistance. The training covers personal effectiveness, business idea analysis, business feasibility analysis, business plan development, business management and financial packaging. The formal training sessions are accompanied and tollowed by individual technical assistance which provides clients individualized attention to specific areas of need. Condensed Training and Technical Assistance is available for clients who need to cover the entire business curriculum, but have sufficient backgrounds in business to cover the curriculum more quickly. Clients in this track participate in a condensed version of ISED's 10 session business training program. The conlent is covered in individual tutorial/technical assistance sessions at a pace that fits the progress ot the client. Focused Training and Technical Assistance is available for the more experienced clients who only need assistance in select areas, e.g., marketing, financial analysis, financial management, or record keeping. Entrepreneurs in this track may participate in specific training sessions of ISED's 10 session business training and/or receive individual tutorial/technical assistance sessions at a pace that fits the progress of Ihe client. Problem-Solving Technical Assistance is available for lhe entrepreneur who is already operating a business and needs limited assistance in resolving specific problems in select areas, e.g., marketing, financial management, loan accessing. One-on-one technical assistance will be provided to address specific issues. Entrepreneurs may discover, during the process of receiving technical assistance, other significant issues which will be addressed also. The training options have been designed to fit client needs which allow clients to progress through the program at an individualized pace. The training can be modified to allow clients with a clear business idea and a strong business background to move through the program at a faster rate. The formal training sessions combined with the one-on-one technical assistance provides clients individualized attention to specific areas of need. At the conclusion of this component, clients will have prepared at least a rough draft of a business plan and loan application (if financing is needed). Frequently, additional technical assistance is necessa~, to help clients refine business plans. I 3) Financing Clients who complete business plans receive assistance, as needed, in securing financing. The three pdmary sources of financing are: o Commercial banks; o Iowa Department of Economic Development (IDED) -- either the Self-Employment Loan Program (SELP) or the Targeted Small Business Financial Assistance Program (TSBFAP); and/or "Self-Employment Fund of Iowa (SEFI) -- provides partial loan guarantees to commercial banks on behalf of the client. IDED's Self-Employment Loan Program (SELP) provides business loans (maximum $10,000) to microenterprises at 5% interest. IDED's Targeted Small Business Financial Assistance Program (TSBFAP) program fosters the entrepreneurial activities of women and minority business owners through small business loans and other services. The Self-Employment Fund of Iowa (SEFI) provides a padial loan guarantee for a loan when banks lend money contingent on accessing additional security. SEFI provides security for up to 50% of a loan up to a maximum of $5,000. 4) Technical Assistance after Business Start-up/Expansion ISED business trainere/consultants provide on-going technical assistance to microenterprise owners lollowing business stad-up or expansion. This involves meeting with new business owners in their places of business or homes to assist them in preparing month{y financial statements, exploring marketing options, solving specific problems, or generally helping them build their capacity to understand their businesses and solve problems. Project Activities and Implementation Services ISED will target and serve low and moderate income individuals in the Iowa City area. ISED proposes to conduct three, thirteen week classroom training sessions, which will be held at ISED or other training sites conveniently located in the Iowa City area. In addition to classroom training, the program includes individualized tutorial work as well as individual technical assistance. Recruitment Low and moderate income residents from the Iowa City area will be targeted to padicipate ~n the microenterprise development program. Participants will be identified through the Iowa City Chamber of Commerce, local banks, social service agencies, economic development offices, and newspapers and other media. Resources Staff: A 25% FTE business consultant/trainer will be responsible for recruiting padicipants, conducting the assessment and business plan development workshops, and providing individual tutorials and lollow-up technical assistance. The business training workshops will be conducted 4-6 hours per week for thirteen weeks. A 5.6% F-rE project supervisor will be responsible for overall program administration, liaison activities with state agencies, local banks, and economic development organizations as we~l as supervision of the business consultanl. A 3% FTE Management Information System (MIS) staff will be responsible for compiling all participant data to track progress and evaluate program outcomes. Time line for Major Activities Recruit padicipants Provide microenterprise training. (1 session every 3 months) Provide individual technical assistance during and immediately after training sessions. Project Time line July 1, 1995 -June 30, 1996 Month July Aug Sep Oct Nov Dec Jan Feb Mar X X X X X X X X X X X X X X X X X X X X X X X Apr May June X X X X X Provide follow-up technical assistance after business stads/expansions. X X X X X X X X Addressing the Problem This proiect benefits people who are unemployed or underemployed. The project provides oppodunity for self- employment, increased productivity, and job enhancement through enterprise training and technical assistance. It creates jobs and generates revenue from both income and sales taxes. Assisting low and moderate income individuals to create microenterprises: · creates employment through entrepreneurial enterprisa; · stimulates business growth and job creation, enhancing economic development; · promotes downtown and neighborhood revitalization; · increases the market for products and services for existing businesses; · creates a multiplier eflect in that dollars are circulated in the I°cal ec°n°my; and o provides new products and services to the community. Project activities not only relate directly to ISED's goals to expand microenterprise training to all populations who may benefit, the project activities relate directly to ISED's mission to contribute to both economic development and human capital development by assisting low and moderate income residents to become economically independent by starting or expanding microenterprises. Page #9 - 14. Budget Breakdown Direct Program Administration costs are costs directly related to the implementation of the CDBG program; e.g., the secre[arial and accounting time spent in carrying out the CDBG program. Indirect costs are overall organizational costs not directly related to a specific program, e.g., depreciation, audit and legal costs. ISED must include indirect costs to all programs it operates because it does not have a source of general operating funds such as funding from the United Way, the City of Iowa City, or Johnson County. ISED InstituteffirSocialandEconornicDeveIopment 1901 Broadway, Suite 313 · Iowa City, Iowa 52.240 (USA) ,, (319)338-2331 * FAX (319)338-5824 MEMORANDUM DATE: February 24, 1995 TO: Committee on Community Needs Members FROM: Kristi Barber SUBJ: Information Request from the CCN 2/23195 In response to the Committee's request, the following information is provided: (1) information on the SEID Demonstration project and (2) information on the number of AFDC(FIP) that have moved off public assistance as a result of ISED's microenterprise program. If you have questions or would like additional information feel free to contact me. Welfare Recipients Served by ISED Of the 385 ISED clients who have started or expanded microenterprises, 231 (60%) were FIP recipients. Many of these persons are no longer receiving FIP. The survival rate of businesses started since 1988 is 70% which exceeds the survival rate of businesses nationally. The Self. Employment Investment Demonstration (SEID) Program The SEID project (1988-1992) was implemented in a 12-county rural/small city area, as part of a four-year national demonstration project. The objective of the demonstration project was to test microenterprise as a self-sufficiency strategy for AFDC recipients in five states. ISED was one of seven organizations in the demonstration (SEID) program organized under the leadership of the Center for Enterprise Development (CFED). ISED's project, evaluated by Manpower Demonstration Research Corporation (MDRC) of New York, was identified as the program with the best performance of the seven participating sites. Project outcomes included 146 participants of 257 enrolled in SEID moved off AFDC. Through the SEID program ISED demonstrated that public assistance expenditures can be reduced by assisting welfare recipients in starting microenterprises and obtaining self-sufficiency. Iowa DHS and ISED cooperated in conducting a cost benefit analysis of the program and found that public expenditures were reduced by $1.5 million while incurring program costs of $675,000 for a net savings of $825,000. The program is now an option for Job Opportunities and Basic Skills (JOBS) program participants statewide. c: Joan Hills Joni Thornton Rapids o av~p~r_t * Des Moines ,, Marshalltown '~ Waterloo Branch Offices: Burlington · Cedar o~{~ 1901 Broadway, Suite 313 · Iowa City, Iowa 52240 (USA) · (319) 338-2331 ~ FAX (319) 3385824 A Cost/Benefit Analysis oflSED's Self-Employment Investment Demonstration Program A cost/benefit analysis of participants in the Institute for Social and Economic Development's (ISED) pilot self-employment program revealed a net public tax savings of $847,000 over a four year period. The pilot program was part of a four- year national demonstration project operating in five states to provide business training and technical assistance to AFDC recipients. ISED and the Iowa Department of Human Services jointly con. ducted the cost/benefit analysis of 257 AFDC recipients who were e~olled in ISED's self- employment program between March 1988 and March 1992. The study found that the actual and projected tax savings resulting from a reduction in AFDC, food stamp, and medicaid expenditru'es on program partialpants served during the four years of the study was $1,525,000. The program cost over this fotu' year period was $678,000; consequently, the net public savings was $847,000. Of the 257 participants enrolled in the program, 146 no longer receive AFDC or receive reduced AFDC payments while 111 continue to receive full benefits or no longer receive benefits for reasons that are unrelated to program participation. Of those that no longer receive AFDC or receive reduced payments, 44 percent have started their own businesses and 56 percent have obtained employment. Of the remaining 111 participants, 53 percent receive full AFDC and Food Stamp grants, 25 percent receive no grants for reasons that could not be determined, and 22 percent receive no grants for reasons unrelated to program participation. The full cost/benefit report can be obtained from ISED. Branch Offices: Burlington.Cedar Rapids~~rt*Dt~ Moines.Mardmlltoum*Waterloo CITY OF IOWA CITY RECEIVEq 1 fi 1§§§ 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST Name of Project: Planning and Research 2a. Amount of CDBG Funds Requested t~12,000 b. Loan and/or Grant $ $12,000 Grant 3. Name and Address of Applicant/Organization 4. Contact Person and Phone Number City of Iowa City Department of Planning & Community Development 410 E, Washington St, Iowa City, IA 52240 Stephen Long, 356-5250 5. Location of Proposed Project: N/A 6. Check National Objective Being Met: __ Low-N]od Income Benefit Prevention of Slum and Blight __ Urgent Need N/A Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility/Service Needs Economic Development Needs List other groups or organizations that were asked to contribute to or fund this project: City of Iowa City 9. Why is this project needed? {Include relation to CITY STEPS objectives) Funding for planning and research activities is essential in order to gather data and develop housing programs' and supportive services for low- and moderate-income persons. Funds will be used to gather information and recommend policies/actions for housing and economic development projects. Planning also assists with the creation and maintenance of affordable housing opportunities and supportive services for homeless persons, persons with special needs, and other low- and moderats-income persons. While researching and writing CITY STEPS, City staff realized that more research is needed to determine the appropriate strategies and objectivies to meet the needs identified in CiTY STEPS. This project wile fulfill the research needs and thereby address the high priorities in CITY STEPS. 10. List Goal(s) of this Project: To provide greater opportunities for the City's low- and moderate-income residents and to support housing and economic development activities and grant applications carried out by other agencies, 11. General Description of Activities: (Refer to Instructions #11 for required information) List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assur that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteE and agency staff time needed to carry out the project}. 1. Collection and analysis of data required for CITY STEPS. 2. Explore Iowa City's unmet housing needs and strategies to meet these needs, 3. Continue to work with local financial institutions to continue the Homebuyers Seminars and lending consortium, Work with the Johnson County Council of Governments and East Central Iowa Council of Governments to review community development needs County-wide, 5, Assist in creation and development of public-private partnerships. 6, Review development regulations for possible barriers to the construction, rehabilitation, and "recycling" of houses. Investigate the use of new and existing federal and state programs to assist housing and economic development projects. 8. Research economic development needs of low- and moderate-income persons. The above projects will be implemented throughout the program year by the Community Development Division staff. Check If continued on an additional page 12. if CDBG funds are not awarded, will the project/program continue? Yes X No 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes No X 14. BUDGET BREAKDOWN EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS CDBG staff $12,000 812,000 Please place an X in box that applies. LIST SOURCE OF OTHER FUNDS City of iowa City General Fund Type Status In-Kind Cash Antic. Corem, X X TOTALS 812,000 $1'2,000 , .. 15. Have you received CDBG funding in the past? Yes X No _ {If Yes, what year(a] did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable Ioan?] This activity falls under CDBG General Administration and Planning and is included in the 20% spending cap. Allocations in previous years have ranged from ~8-~16,000 16. Discuss your organization's policy for obtaining input from low*income parsons potentially benefitting or affected by the proposed project. If applicant is a nonprofit, please inciuds~evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. The City of Iowa City has boards and commissions with members who are low-income. These commissions address community-wide issues. City staff is also active in working with and attending meetings of local communiW groups, such as the Local Homeless Coordinating Board, which addresses the needs of Iow-income persons. Additionally, the City recently held a series of public meetings and conducted outreach to solicit comments from very low*income persons for the CITY STEPS plan. These CITY STEPS meetings also received input from non- profits, community groups, and others. Applications should be returned by 5:00 p.m. February 10, 1995, to: CiW of Iowa City Dept. of Planning & Community Development 410 E. Washington St, Iowa City, IA 52240 CITY OF IOWA CITY RECEIVE[ FEB 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Project: 2a. Amount of CDr~G Funds Requested ,~20,503 b. Loan and/or Grant ~ 920,503 Grant Study of Racial Discrimination In the Iowa City Rental Market: An Update Name and Address of Applicant/Organization Contact Person and Phone Number Iowa City Human Rights Commission 410 E. Washington St, Iowa City, IA 52240 Location of Proposed Project: Heather Shank, 356-5022 Iowa City, Iowa Check National Objective Being r~et: X Low-Mod Income Benefit __ Prevention of Slum and Blight __ Urgent Need Check CITY STEPS Objective{s) met: X Affordable Housing Needs Homeless Needs Public Facilib/IServtce Needs Economic Development Needs LEst other groups or organizations that were asked to contribute to or fund this project: The City of Iowa City was asked to provide an in-kind contribution of office space and supplies to facilitate the success of this project. The City agreed to provide the above-mentioned contribution. 9. Why is this project needed? (Include relation to CiTY STEPS objectives) In 1983, the Iowa City Human Rights Commission hired a half time Civil Rights Assistant to specifically address racial discrimination in Iowa City, la. The Commission was receiving an average of three housing complaints per year. It believed that the small number of complaints was related to fear of retaliation, misconceptions about the complaint process or the widespread belief that discrimination doesn't happen in Iowa City. A public relations outreach campaign was instituted from September 1983 through January 1985. The Commission sought to inform the public about housing discrimination and the Commission's role in investigating alleged incidents of discriminatory housing practices. The outreach programs did not substantially inch'ease the number of complaints. A plan was then developed by the Commission to study the extent and character of housing discrimination in the Iowa City rental market. It was the impression of the Commission that discrimination against Iowa City's minority population was subtle and, therefore, not obvious to the victims of different treatment. The Commission determined that the study of race discrimination would take place from January 1985 through May 1985 as a part of the statewide audit being implemented by the Iowa Civil Rights Commis- sion. The Commission's study measured discrimination against African Americans in the rental housing market of Iowa City. Three types of discriminatory practices were measured, (1) the differences in information offered to African American and White apartment seekers by landlords and agents; (2) the differences in terms presented to African Americans and White apartment seekers as a condition for renting a unit, ie. rent; and (3) differences in tangible incentive offered and friendliness shown to African American and White apartment seekers as a means of encouraging them to rent the apartment. Between February 1985 and May 1985, ninety three (93) tests were conducted using African American and White apartment seekers. Out of 93 tests, testers reported thirty nine (39) cases of different treatment by landlords or agents. In all 39 instances, African Americans were given different, less favorable, treatment than White testers in terms of quality of information, quoted terms and conditions, and incentives offered, or a combination of these factors. The results of the study showed that African Americans encounter more obstacles than White apartment seekers in Iowa City. Ten years have passed since the previous housing study. The Iowa Civil Rights Commission is conducting state wide housing discrimination testing but is not including Iowa City in its efforts. The number of housing complaints in Iowa City have varied from 3-8 per year since the previous study. The Iowa City Human Rights Commission would like to continue its emphasis on fair housing in Iowa City by conducting another study on racial discrimination. The study will facilitate data collection in the area of race discrimination. The results will assist the Commission in developing specific outreach programs with the goal of eradicating racial discrimination in housing. In addition, the data gathered from the study can be combined with the results of the Iowa Civil Rights Commission's statewide testing. In this way, the residents of Iowa City can learn where they stand in relation to other cities in Iowa, in terms of the treatment of minority residents. The discrimination study is consistent with Iowa City's Consolidated Plan for Housing Jobs and Services for Low-Income Residents, (CITY STEPS). CITY STEPS cites fair housing activities as a high priority. The statistics garnered from this study will be published extensively along with specific information about illegal housing practices. The eradication of racial discrimination in housing will increase the availability of rental housing for all citizen, but in particular, low and moderate income renters. Thus, the Commission's study will advance the objectives of CITY STEPS. 10. List Goal(s) of this Project: a, Determination of the extent and character of racial discrimination in Iowa City's rental market. b. Using the results of the study, develop specific outreach programs to educate landlords, agents and tenants on unfair discriminatory rental practices in iowa City. c. Provide greater rental opportunities for low and moderate income minority residents through the eradication of discrimination. d. Compare housing discrimination based on race in iowa City with other cities in iowa using data from the Iowa City study and the Iowa Civil Rights Commission state wide audit. e. Extensively publish the report generated from the study. 11. General Description of Activities: (Refer to Instructions #11 for required information) List major activities of the project (how do these activities addresa your goals listed in #107), Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). A. Hire Civil Rights Project Coordinator B. Send letters to University of Iowa Drama School, Black Law Student Association, University of Iowa School of Social Work describing project and requesting individuals to contact the Civil Rights Assistant if interested in participating as testers. C. Hire 8 testers: 2 African American males; 2 African American females, 2 White males; 2 White females. D. EXTENSIVE TRAINING OF PARTICIPANTS: 1. Day 1: T, rain ng provided by two testers from the Iowa Civil Rights Commission. Training agenda include: a. FAIR HOUSING LAW: Iowa Code, Iowa City's Human Rights Ordinance, Title VIII. b. Different Treatment: definition and examples; c. Video on testing; d. Ethics of testing; Testing and entrapment, neutrality and successful testing; e. Script preparation and goal of testing; f. On site tests: picking locations, ie., manufactured home rentals and other low and moderate income rental housing; g. Order of testers, logistics, timing; h. Pre-test and post test interviews; i. Evaluating the results: Assessing different treatment, significance to different treatment and follow- up; Training on days 2 & 3 will be conducted by the Human Rights Coordinator and the Civil Rights Assistant. 2. Day 2: Role playing and script development; 3. Day 3: Discussion of Procedure and wrap up. E. Testing F. Interpretation of results G. Draft written report H. Publish results: Mail report to the 1554 landlords and 74 agents in the Iowa City area. Conduct extensive outreach programs designed to address the results of the study and the ways in which discrimination can be prevented. X Check if continued on an additional page 11. {Gont.) The above-stated activities will allow the Commission to achieve its goal of gathering information on the extent and character of racial discrimination in Iowa City. Further, the Commission will use the results from the activities associated with the study to educate the public on the subtle forms of racial discrimination in housing and the Commission's role in investigating complaints. Ultimately, the Commission believes that increased education and awareness of discrimination based on race in housing, will decrease the incidence of unfair housing practices and increase the rental opportunities for low and moderate income minority renters, Preparation for the study, the actual study, the written report and development of the outreach programs will take one year. The Commission plans on conducting at least 100 tests. The testers will be paid twenty-five dollars for each test. The Civil Rights Assistant will coordinate the project and will be a permanent part time employee for one year. This project meets Federal, State and local code provisions. Testing has been approved by the Supreme Court of the United States and District Courts across the nation. This project is also financially feasible if the Commission is able to receive the funds set out in the budget breakdown. The budget was determined by looking at expenses incurred in the previous study and assessing what the costs would be today. As mentioned above, this project will require the hiring of a Civil rights Assistant and eight testers. In addition, members of the Commission and the Human Rights Coordinator will serve as consultants and volunteers. The Iowa Civil Rights Commission has agreed to conduct tester training and the Human Rights Coordinator for the City of Iowa City has recently participated in tester training in Des Moines. The Commission also has the benefit of the previous study to guide their efforts. Check if oontinued on an additional page 12. If CDBG funds are not awarded, will the project/program continue? Yes No. X 13. If CDOG funds are awarded, will the project/program continue after the CDBG funds end? Yes No X 14. EXPENSE CATEGORY CnBG FUNDS Project coordinator ~ 11,836 Benefits 4,627 IA Civil Riqhts Train 275 Audits (100 ~$25 ea) 2,500 Printing costs 353 Bulk mail 412 Office space Office supplies Continqency funds 500 BUDGET BREAKDOWN OTHER FUNDS Please place an X in box that applies. LIST SOURCE OF OTHER FUNDS City of Iowa City City of Iowa City Type In. Kind Cnsh X X X X X X X X X Status Antic. Comm. X X X X X X X X X 15. Have you received CDBG funding in the past? Yes No X (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1990, and how much of each award was a grant, conditional service loan and/or repayable loan?} 16. Di~cuss your organization's policy for obtaining input fromlow-income persons potentially benefitting oraffected by the proposed project. If applicant is a nonprofit, please include e;~idence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do Include letters of support, please limit to a total of three. The Commission has received input from low and moderate income persons as to the extent of housing discrimination in Iowa City by way of formal discrimination complaints. In addition, in 1994, the Human Rights Commission participated in a public forum which addressed housing discrimination and other housing issues. Recently, the Human Rights Coordinator and members of the Human Rights Commission attended several public meetings held by the City of Iowa City to receive input from moderate and low income individuals regarding housing needs. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 CITY OF IOWA CITY RECEIVED FEB 1/95 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Project: 2a. Amount of CDBG Funds Requested $119,000 b. Loan and/or Grant ,~119,000 Grant CDBG Program Administration 3. Name and Address of Applicant/Organization 4. Contact Person and Phone Number City of iowa City Department of Planning & Community Development Civic Center, 410 E. Washington St. Iowa City, IA 52240 Location of Proposed Project: Marianne Milkman, 356-5244 N/A 6. Check National Objective Being Met: Low-Mod Income Benefit __ Prevention of Slum and Blight __ Urgent Need Check CITY STEPS Objective(s} met: Affordable Housing Needs Homeless Needs Public Facility/Service Needs Economic Development Needs N/A N/A List other groups or organizations that were asked to contribute to or fund this project: N/A Why is this project needed? {Include relation to CITY STEPS objectives) This funding is needed to provide for effective, professional administration of the CDBG program, and to ensure implementation of the Consolidated Plan (CITY STEPS). 10, I 11, List Goal(s) of this Projeot: 1. To provide supervision and overall administration of the CDBG program in compliance with federal, state and local regulations. 2. To coordinate activities related to housing, iobs and services for low income residents of Iowa City as laid out in the Consolidated Plan. 3. To work with the private sector to create and maintain housing, jobs and services. General Description of Activities: (Refer to Instructions #11 for required information) List major aotivities of the project {how do these activities address your goals listed in #107), Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project), General coordination of all activities funded with federal CDBG and McKinney Act funds, including Emergency Shelter Grants (ESG}, Supportive Housing, etc. Major activities include: Preparing annual update of the Consolidated Plan including program statements for CDRG and HOME funds, performance reports, monitoring reports. Developing project plans, contracts, environmental reviews and other documents. Monitoring project implementation and budget expenditures. Ensuring citizen participation, publicity and access to all documents. Working with non-profit and for-profit groups to assist in project feasibility assessment, and providing technical assistance as needed, Monitoring, documentation and recordkeeping on all ancillary regulations, such as compliance with ADA, Fair Housing, Historic Preservation, Lead-based paint procedures etc, Personnel to be funded: Community Development Coordinator 70% Secretary 25 % Associate Planner (1) 80 % Associate Planner (2) 20% Temporary, part-time intern 35 % NOTE: The rest of the salaries for the Community Development Coordinator and the two Associate Planners are funded through the City's General Fund and the HOME program, Check if continued on an additional page 12. If CDBG funds are not awarded, will the project/program continue? · Yes .. No. N/A 13. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? Yes __ No _ N/A 14, EXPENSE CATEGORY CDBG FUNDS Salaries ~ 103,000 Supplies ~ 1,500 Service (telephone, microcomputer, printing, ~10,250 etc,) BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LiST ~OURCE OF OTHER FUtJDS In-I(in[i Cash Antic. Corem, . Dues & Memberships -~1,250 Travel 83,000 Office Space City of iowa City X X TOTALS ~119,000 15. Have you received CDBG funding in the past? ............. Yes _ No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year since 19901 and how much of each award was a grant, conditional service loan and/or repayable loan?) N/A 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affects by the proposed project. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) tha the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. Follow Citizen Participation Plan recommended by citizens and approved by City Council. Applications should be returned by 5:00 p.m. February 10, 1995, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa ~ity, IA 52240 City of Iowa City MEMORANDUM TO: Iowa City Housing Commission Members FROM: Steven Nasby, Associate Planne~ DATE: March 2, 1995 RE: 1995 HOME Funding Requests First, I wanted to than~ you for attending the HOME\CDBG presentation meeting. There are several interesting housing projects for you to consider. Your next meeting, with CCN, to discuss. the projects is on March 7, at 6:30 p.m. in the Senior Center Classroom. This meeting will be important for everyone to attend so they can have questions answered and hear what CCN thinks about the housing projects. We have been contacted by HUD regarding the possibility of a reduction in CDBG and HOME funds. To date, a bill passed out of a House subcommittee reduces CDBG funds by 8% ($81,120 less for Iowa City), however, HOME funds were not reduced. There has also been talk about a proposal to reduce HOME funds by 20% ($80,000 less for Iowa City). We will keep up with these rescission issues, and keep you posted. Currently, we have $685,000 HOME funds to allocate (this year's allocation of $500,000 and $185,000 from last year originally allocated to the Towncrest relocation project). We also anticipate setting aside $35,000 (7%) for administration oftheHOlVIE program. The requests for this year totalS1,379,997, excluding theHACAP project. At the March 7 meeting I will be distributing the ranking sheets to the four members that will be ~ranking the housing projects and allocating HOME funds. Please return the completed forms to staff by 5:00 p.m. on Friday, March 10, so that we can have the rankings tallied for your March 14 meeting (9:00 a.m, in the Civic Center Lobby Conference Room). If you have any questions regarding the meeting schedule or the allocation process please contact myself at 356-5248 or Marianne at 356-5244. We will be looking forward to seeing you on March 7. City of Iowa City MEMORANDUM Date: March 9, 1995 To: Housing Commission Members From: f~ Marianne Milkman, Community Development Coordinator Re~ FY96 HOME Fund Allocation At the March 14 meeting you will be making your recommendations on how to allocate $685,000 of FFY95 HOME funds. Attached are the draft staff recommendations; we reserve the right to change our minds, or have you persuade us otherwise! We will bring the aggregated scores and rankings for each HOME project from both Housing Commission and CCN members to this meeting. Some comments on staff's recommendations follow. If you want to do your own allocations first, stop reading now. Tenant-Based Rent Assistance This request is for $597,437 to fund housing assistance for 50 households participating in the FSS program for two years. We have reduced the project to assist 25 households for one year, with the option of an additional $57,000 (the unprogrammed funds) after six months, if warranted. Downpayment Assistance for Manufactured Housing This request for $125,000has been reduced to serve 20 households rather than 50. We feel it is important to support assistance to low income manufactured housing owners. I think we would probably ask that priority be given to households below 50% median income. This is the first such program to assist manufactured housing owners or potential owners that we know of. GICHF/Burns - New Construction of Affordable Rental Housing The request here is for $290,000. Currently this non-profit/for-profit partnership has 5300,000 in FY95 funds ($150,000 HOME, $150,000 CDBG). Because of the difficulty of land acquisition and rezoning for affordable housing in Iowa City, we want to make sure funds are available when {he opportunity arises, but we are also hesitant to set aside too large a sum, because it is important to use available monies as quickly as possible. This is even more urgent now that HUD is going to a "performance-based" review system. We are therefore, recommending setting aside 975,000 (15% of $500,000) for GICHF for an affordable housing project. This is the required minimum amount that the City must make available to a CHDO (Community Housing Development Organization). 2 Housing for Working Singles As discussed at the March 7 meeting, we agree that we should try to reduce the cost of this project. The proposed allocation has been reduced from $150,000 to ~ 100,000. Comprehensive Housing Rehabilitation The majority of comprehensive rehab projects will be carried out with HOME funds. CDBG monies will largely be used for exterior repair, residential accessibility, emergency repair, energy conservation and manufactured housing repairs. These types of rehab projects are not eligible under the HOME program. PLEASE remember to bring your recommendations on CDBG projects to this meeting or be sure to let us have them by Wednesday. Thanks. Attachments bj~h~me fund FY96 HOME FUNDING REQUESTS Project Neme Tenant Based Rent A$sistanc~ Downpayment Assistance Program Affordable Rental Housing (C~DO ~ ~ide) Housing for Working Singles HOME Paqum $ 597,437 Staff Pacomm~nd~tion 316195 $150,000 $ 125,000 $ 50,000 $ 290,000 $ 75,000 $ 150,000 $100,000 Owner-Occupied Housing Rehabilitation Administration $ 217,560 $ 35,000 $218,000 $ 35,000 Unprogrammed Funds N/A $ 57,000 TOTALS $1,414,997 $685,000 IOwa Cll x - CoMMI ! lEE ON COMMUNITY NEEDS 1995 HOME FU. ,ING REQUESTS PROJECT 1. ACQUISITION 1. City of Iowa City - ltousing for $200,000 Working Singles (CDBG) First National Bank - Downpayment Assistance Program AMOUNT REQUESTED* $150,000 $125,000 (No CDBG) GICHF/Bums - Affordable Multi- $250,000 Family Rental Housing (CDBG) S290,000 REHABILITATION 4. City of Iowa City - Housing $284,000 Rehabilitation (CDBG) IlL 5. $217,560 TENANT BASED RENT ASSISTANCE Iowa City Public Housing $597,437 Authority - Tenant Based Rental (No CDBG) Assistance IV. GENERAL ADMINISTRATION 6. City of Iowa City - Program Administration *HOME ~queslx an:: in bold. $35,000 CITY STEPS PRIORITY IIIGII IllGit for households under 30% median income MEDIUM for house- holds over 30% HIGH for households under 30% median income MEDIUM for house- holds over 30% HIGIt for households under 50% of median income MEDIUM for house- holds over 50% of median income 1tlGH For households under 30% median income MEDIUM for house- holds over 30% PROJECT DESCRIPTION CCN AVERAGE SCORE RANK Purchase of an cxisting 10-12 unit structure to provide very low cost housing for working singles without mnml assistance. Rent will be S125/month or 30% oftenant's income to a maximum of $250. Funds would bc uscd by low income households purebas- ing manufactured housing. The additional funds would effectively buy-down the interest rate on a private loan, making the purchase of a unit more feasible and cost effective for low income persons. Acquire 10 acres of land to develop 120 units of afford- able two- and throe-bedroom mnml units ($390,000). Additionally, construction funds of $150,000 are requested from HOME. 33.0 (Range 2242) 34.4 (Range 28-4 I) 36.8 (Range 27-49) Continuation ofowncr-.occupied Housing Rehab Pmgra.m to include comprehensive rahab, weatherization, exterior repair, emergency, residential accessibility (rental and owner-occupied), mobile home repair, and amhitecmml salvage. Funding includes administrative expenses for two staff members who also administer numerous other rehab- related projects. 40.0 (Range 34-46) Provide rental assistance for 50 households that will b~ entailed in the family self-sufficiency program. This request will fund rent assistance for these 50 households for TWO (2} years. Also included in this request are funds for utEity deposits, security deposits, and adminis- tration. 33.4 (Range 25-41) Salaries and administrative expenses to administer the I N/A IIOME program. (,3 FTE Rehab Officer..3 FTE Rehab Assistant. .2 FTE Associate Planner.) N/A PROJECT I. ACQUISITION 1. City 0£ Iowa City - Housing .for Working Singles First National Bank Downpayment Assistancn Program GICHF/Bums - Affordable Multi- Family Rental Housing I1. REHABILITATION CITY OF IOWA CITY. HOUSING COMMISSION 1995 HOME FUi,OlNG REQUESTS AMOUNT REQUESTED* CITY STEPS PRIORITY PROJECT DESCRIPTION $200,000 (CDBG) $150,000 $125,000 (No CDBG) $250,000 (CDBG) $290,000 tliGH 1tIGH for households under 30% median income MEDIUM for house- holds over 30% HIGI{ £or households under 30% median income MEDIUM for house- holds over 30% IHOUSING COMM. AVERAGE SCORE Pumhase of an existing 10-12 unit structure to provide very low cost housing for woddng singles without rental assistance. Rent will beS125/month or 30% oftenam's income to a maximum of $250. Funds would be used by low income households purchas- ing manufactured housing. The additional funds would effectively buy-down thc interest rate on a private loan, making the purchase of a unit more feasible and cost effective for low income peruohs. Acquire I0 acres of land to develop 120 units of afford- ablc two~ and threc-bcdroom renal units (S390,000). Additionally, construction funds of $150,000 are requcsI- ed from HOME. 33.8 (Range 29-38) 32.3 (Range 28-34) 32.5 (Range 20-45) City of Iowa City - Housing Rehabilitalion II1. TENANT BASED RENT ASSISTANCE 5. Iowa City Public Housing Authority - Tenant Based Rental Assistance IV. GENERJ%L ADMINISTR~ATION 6. City of Iowa City - Program Adminiswafion *HOME mc~uasLs aro in bold. $284,000 (CDBG) $217,560 $597,437 (No CDBG) $35,000 111GH for households under 50% of median MEDIUM Ibr house- holds over 50% of median income 111GH for households under 30% median income MEDIUM for house- holds over 30% Continuation of owner-occupied Housing Rehab Program to include comprehensive rehab, weatherization, exterior repair, emergency, residential accessibility (rental and owner-occupied), mobile home repair, and amhitectural salvage. Funding includes administrative expenses for two staff members who also administer numerous other rehab-related projects. 35.8 (Range32-38) 29.8 (Range 27-36) N/A Provide rental assistance for 50 households that will be enrolled in the family self-sufficiency program. This request will fund rant assistance for ~ese 50 households for TWO (2) years. Also included in this request are funds for utility deposits, security deposits, and adminis- tration. Salaries and administrative expenses to administer the HOME program. (.3 FTE Rehab Officer..3 FTE Rehab Assistant. .2 FTE Associate Planner.) I PART IV PROJECTS RECOMMENDED FOR 1995 HOME INVESTMENT PARTNERSHIP FUNDING AMOUNT PROJECT REOUESTED Owner-Occupied Comprehensive Rehab - $217,560 City of Iowa City Tenant Based Rent Assistance - $597.437 Iowa City Public Housing Authority Acquisition of Land for Multi-Family $290,000 Rental Units - GICHF/Burns Housing for Working Singles - $150,000 City of Iowa City Downpayment Assistance for $125,000 Manufactured Housing Units - First National Bank Contingency Funds $ 58,000 Program Administration - $ 35,000 City of Iowa City Unprogrammed Funds TOTAL $150,000 $1,622,997 Sources of Funds: FY1995 HOME Funds Carryover FY 1996 HOME Match (City's General Revenue Fund) FY1996 HOME Funds Entitlement TOTAL HOUSING COh, hMISSION RECOl~hMENDATION S190.000 p. 237 $150,000 p. 247 S100,000 p. 279 $100,000 p. 305 S 80,000 p. 315 $ 30,000 N/A S 35.000 N/A S150.000 $835,000 S185,000 $150.000 $500,000 $835,000 N/A GENERAL INFORMATION 1. Lead Applicant Name: City of Iowa City Title: Departp3eqt of Planning & Community Development Signature ~')~ ~ O.~.,.,.,..0..~ Applicant Address: 410 E. Washington St. Iowa City, IA 52240 2. Contact Person: Pam Barnes Title: Address:410 E. Washington St. Iowa City, IA 52240 Date: 2/10/95 Phone: (319) 356-5128 Housing Rehabilitation Officer Phone: (31 9) 356-5128 Secondary Applicant (if applicable) Contact Person Address Title Phone( ) Type of applicant (check one): Community Housing Developing Organization (CHDO) Defined in the Administrative Rules * *Documentation of eligibility (by-laws, articles, IRS letter) see Appendix A X Public non-profit organization (non-CHDO) **Documentation of non-profit status attached Private for-profit, individual or partnership applicant **Execute and attach the release of information and certification form (see following page). Federal Tax Identification Number: 42-600-4805 Amount of HOIVlE funds requested: $196,560 Loan $21,000 Grant Description of your organization's recent actions to promote affordable housing in Iowa City and/or Johnson County. Briefly discuss the recent actions of your organization within the City of Iowa City or Johnson County which have promoted affordable housing opportunities (within the last 3 years). Please be as specific as possible, and discuss the actual impact of these proiects. to the extent it is measurable, If no activities in support of affordable housing have been accomplished, insert NONE, (Examples of actions which promote housing affordability for lower income citizens include): e Pursuit and receipt of grants and loans to reduce the development costs of new housing construction intended for lower income persons. · Sponsoring or supporting housing applications {by local government, develop- ers, non-profit organizations) for the construction or rehabilitation of housing for lower income persons. Encouraging or participating in the development of local non-profit development organizations whose primary purpose is the expansion of affordable housing opportunities within the community. · Development of studies or adoption of documents which assess area lower income housing needs and establish methods or programs to address them, The City of Iowa City's Housing Rehabilitation Program has been in existence since 1 977, In that time the only focus of the program has been to assist lower income families in the rehabilitation of their homes. According to figures in the CDBG Grantee Performance Report of the past three years, the Housing Rehabilitation Program has assisted a total of 102 families, or an average of 34 per year, through the CDBG funded rehab program. In that time the rehab program also moved, rehabilitated, and sold two homes to low-moderate income families. These two projects were funded with City general fund money, and that money was returned to the City upon sale of the homes. The Housing Rehabilitation Program also received funding from both the Iowa Finance Authority (IFA) and the Iowa Department of Economic Development (IDED) to operate two separate Rental Rehabilitation Program. Those two programs, which will end this year, have assisted ten rental properties with a total of 23 units. The Housing Rehabilitation Program received 9250,000 in FY92 HOME funding through the IDED to assist ten households to do comprehensive rehabilitations. FY94 HOME funds of 9100,000 were allocated for an additional four comprehensive rehabilitations. The Rehabilitation Program is currently planning the construction of a modular home on a city-owned lot. This project will be funded with City general fund money and will provide an affordable home for a low income family. 2 The flood of 1993 provided the Housing Rehabilitation Program with an additional challenge. Much of the flood relief money received by the City was channeledthrough the CDBG program and it was the Rehab Office's responsibility to oversee the money spent on the rehabilitation of flood damaged property. Since most of the homeowners eligible for flood assistance lived in mobile homes, the Housing Rehab office had to quickly develop a plan to evaluate damage, recruit skilled contractors, and oversee repairs. The Housing Rehabilitation Program assisted over 47 families to repair or replace their mobile homes. An additional 34 single-family homes received assistance through the program. Characteristics of Assisted Households FY95 FY94 FY93 FY92 Families Assisted 37 32 26 44 on list Average % of Median 47% 38% NA NA Average Household Size 2.44 2.5 NA NA % Female Head 37% 51% 63% NA % Elderly 16% 19% NA NA % Handicapped 16% 21% NA NA 0-30% Median Income 29% 31-50% 27% 72% 88% 51-80% 43% 28% 12% 100% The figures for FY94 and earlier only take into account the CDBG funded projects which are reported in the GPR. In those categories marked NA the data is not readily available. As is shown in these figures, 100% of the funding received by the Housing Rehabilitation Program has been used to benefit households under 80% of median income, the high and medium priorities for Housing Rehab in the new City Steps. Describe in detail the location (provide maps and/or drawings) and type of project to be funded with HOME funds (new construction, acquisition, rehabilitation). Include the total number of units and number of HOME assisted units within this project. If rental housing, please discuss the proposed rents and methodology you will incorporate for income targeting. Provide a proposed timetable for completion of the project. The Housing Rehabilitation Office is requesting funds to provide comprehensive rehabilitation for seven single-family, owner-occupied dwelling units located within the city limits of Iowa City. Primarily those homeowners whose income is below 50% of the median and whose homes have an assessed value of $70,000 or less would receive assistance, All HOME financing that is provided for repair is in the form of a loan. The loan is called a Conditional Occupancy Loan that has a one-time interest fee of 5%, which is due along with the principal amount when the home is sold or rented. Our office is proposed that this project will start July 1, 199§, and be completed by December 31, 1996. Initially we will use clients from our waiting list and then advertise. Outline in detail the proposed budge for the project. Please include other public contributions (grants, tax abatement, tax credits, loans, infrastructure improvements, etc.), private loans, and equity. Please provide a pro-forms which shows the project revenues and expenses for the term of the affordability period. NOTE: Eligible costs for the HOME program are listed in Section IV of the HOME Administrative Rules or 92.206 of the HO~/1E regulations. The Housing Rehabilitation Office has established a track record for completing HOME Comprehensive Rehabilitation Projects. In the past two years the average cost for a Comprehensive Rehabilitation Project was $26,743.00. Adjusting for 5% inflation, the average cost is estimated at $28,080 plus 83,000 project delivery cost per project. This cost is approximately 10% of the total project cost and includes preliminary inspections, preparation of bid documents, contracts, loan documents and supervision and inspection of the rehab in progress. Construction Cost -- 928,080 x 7 units = Project Delivery = 83,000 x 7 units = Total Cost = 8196,560 21,OO0 9217,560 If the construction cost exceeds 928,080, the project could be supplemented with CDBG funds as appropriate. Describe the amount of match that will be provided by your organization for this project and the form {see HOME regulations 92,218-92.221 ) of the match, The City of Iowa City is active in many aspects of affordable housing. Some of the funding for those projects can be counted towards the City's match for the HOME program. The City Council has agreed to provide any necessary extra funding for match, 10. Describe how the proposed project addresses the priorities and strategies of the CITY STEPS Plan, Section I. of the CITY STEPS Plan concerns the Need For Decent Housing That is Affordable, and Part B. of that section deals with owner occupied housing. One of the needs clearly identified in that section is the fact that 59% of the housing stock in Iowa City was constructed prior to 1970, and that 40% of that housing is owned by low income homeowners. As also stated in section I.B. of CITY STEPS, the median price of a single-family house in Iowa City is $1 06,500. This is a cost far beyond the means of most families earning less that 80% of median income and probably not a possibility for families under 50% of median income. Many of these low-moderate income families can only turn to the older, smaller, and less expensive housing stock. Lower income families frequently are unable to adequately maintain their homes due to high repair costs. As years of this deferred maintenance pass, the home continues to deteriorate, and the cost of adequate repairs increases. The Housing Rehabilitation Office, through this HOME funded program, will be able to assist these homeowners with loans to do the necessary rehabilitations. All of the money loaned will eventually return to the program since it is given to the homeowners as a Conditional Occupancy Loan, which means it will be paid back to the City upon the sale or rental of the house, whenever that may occur. CITY STEPS has placed a HIGH priority on rehabilitation assistance to homeowners below 50% of median income. This program will target primarily those families below 50% of median income whose homes are assessed at 970,000 or lower. This will assure that the HOME money is spent where there is the greatest need in rehabilita- tion. Through the rehabilitation process other City Steps objective are also met. Persons who are in need of accessibility are frequently identified, energy efficiency of the home is improved, lead based paint hazards can be identified and mitigated, and historic preservation needs are addressed when necessary. Section IV. of City Steps addresses the Need For Economic Development, and places a HIGH priority on encouraging "employment opportunities that pay at least a living wage." The Housing Rehabilitation Office maintains a list of contractors in the Iowa City area that have registered with the program. While clients are not required to use names from this list, most of them do. Minority and female owned businesses are clearly identified on the list and most of the contractors are small businesses with less than five employees. The Housing Rehab Office is constantly recruiting contractors for the program, some of whom would also qualify as low or moderate income individuals. The vast majority of the workers on rehab projects are local, and most of the materials purchased for projects come from local businesses. By working with the rehab program contractors are assured a fair and honest price for their work. They know that if they do quality work in a timely fashion they will always be welcome to bid rehab projects. With the number of projects done through the rehab program during a year, the program can supply a fairly steady source of income for a number of contractors, allowing them to provide steady jobs for their employees. 11. Please provide evidence of your organizations capacity to carry out the proposed project (see Running HOME p. 11-26) and the feasibility of completing the project in a timely fashion, The City of Iowa City has operated a Housing Rehabilitation program since 1977. This program has received funding from a variety of sources over the years, including HUD (CDBG, HOME, Rental Rehabilitation, Section 312), Iowa Finance Authority, Iowa Department of Economic Development, and City of Iowa City general funds. The program is well established with an experienced staff. The Housing Rehabilitation Office is part of the Community Development Division of the Department of Planning and Community Development. The Housing Rehabilitation Officer, Pam Barnes, has been in that position for the past sixteen years, and has experience as a Housing Inspector for three and a half years prior to that. Steve Schornhorst, the Housing Rehabilitation Assistant, has been with the program for nearly four years. He is an experienced building contractor having been in construction for fifteen years, during ten of which he owned his own remodeling company. In the past year a third position has been added to the rehab staff, that of Program Assistant. This is a part time position which Liz Osborne fills. Her background includes nineteen years working in a library, and she assists the two rehab officers by doing research, data entry, and preparing documents. The Housing Rehabilitation Staff is currently responsible for the administration of five rehabilitation programs funded through CDBG, two rental rehabilitation programs, which will end this year, and the HOME funded rehabilitation program. The rehab office is also still administering assistance through the flood relief program. The staff is experienced in preparing specifications, bid documents, loan papers, legal documents for recording, project and construction management, and preparing all necessary reports. The Rehab Officer and Assistant remain current in their knowledge of all federal, state and local laws, codes, and ordinances which pertain to all aspects of the Rehab Program, including OSHA, lead-based-paint, CDBG, and HOME. The Housing Rehabilitation Office is among the leaders in the state in computerization. Numerous computer applications have been developed in house to further the ability of staff to prepare bid documents, maintain and accurately prioritize a waiting list, track the financial aspects of projects, and simplify the many reports which must be prepared. The Rehab Office employs an intern from the University of Iowa skilled in computer programming to assist in the development of these applications. Attempts are made to keep both software and hardware as current as financially feasible. As stated in the answer to question 6, the Rehabilitation Office has a good track record in completing projects. While some comprehensive rehabilitation projects may take as long as a year to complete, particularly if the owner does some of the work, there should be no problem in completing seven projects during the 18-month period allotted. I t- 12. Discuss your organization's policy for obtaining input from low income persons {see Running HOME p. 11-21 ) potentially benefitting or affected by the proposed project. If applicant is a non-profit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. When the Housing Rehabilitation Program was established 18 years ago, input from Iowa City residents was obtained through many neighborhood meetings. These meetings were used to determine what the needs were. As changes are made in the Housing Rehabilitation Program, they are reviewed and approved by the City's Housing Commission and Committee on Community Needs. As the City's neighborhood associations were established, the Rehabilitation Office made presentations to these groups to obtain input and determine need, The City Rehab Office receives referrals from the Crisis Center, Elderly Services Agency and Department of Human Services, It also sends an evaluation form to all clients upon project completion requesting ev§luation and comments on staff and contractor performance, APPENDIX E; NATIONAL OBJECTIVE CHECKLIST Please check all of the following that apply to your application. To expand the supply of decent, safe, sanitary. and affordable housing with primary attention to rental housing for very-low and low income Iowans. X To strengthen the ability of local governments to design and implement strategies to achieve an adequate supply of decent, safe, sanitary, and affordabJe housing. X To provide financial assistance needed to make new construction, moderate or subst. antial rehabilitation or acquisition of housing feasible. To promote the development of partnerships among local governments, private industry, and private organizations. To make housing more affordable for very-low end low income families through the use of tenant-based rental assistance, X To develop and refine more cost effective methods for providing housing. To expand the capacity of non-profit community housing development organizations to develop and manage decent, safe, sanitary, and affordable housing. To help ensure that federal housing investments are available and affordable in mixed- income projects that are appropriate to the neighborhood, To increase the investment of private capital and use of private sector resources. To assist very-low and low income families to obtain the skills and knowledge to become responsible homeowners and tenants. FrY HOME A PLIGATION FORM 'i ____.~,.,.';...;.. '.,_;';.......__..;. '..;.....;.;.;'; .....; ....... _ ..... GENERAL INFORMATION 1. Applicant Address: 410 E. Washington St."~ Iowa City, IA 52240 Contact Person: Phyllis Hopdns Address: 410 E. Washington St. Iowa City, IA 52240 Secondary Applicant {if applicable) Contact Person Address Date: 2/10/95 Phone: (319) 356-5121 Title: Housing Specialist Phone: (319) 356-5400 Title Phone{ ) Type of applicant (check one): Community Housing Developing Organization (CHDO) Defined in the Administrative Rules * *Documentation of eligibility (by-laws, articles, IRS letter) see Appendix A Public non-profit organization (non-CHDO) **Documentation of non-profit status attached Private for-profit,. individual or partnership applicant ""Execute and attach the release of information and certification form (see following page). Federal Tax Identification Number: 42-600-4805 Amount of HOME funds requested: Loan $461,656 Grant GENERAL INFORMATION Applicant Address: 410 E. Washington St. Iowa Cily, IA 52240 Coiltact Persoil: Phyllis Hopkins Address: 410 E. Washington St.. Iowa City, IA 52240 Date: 2/10/95 Phone: (319) 356-51 21 Title: Housiag Specialist Phone: {319) 356-5400 Secondary Applicator (if applicable} Contact Persol1 Address Title Phone( 3, Type ol applicant (citeok one]: Community Housing Developing OrganizaLiml (CHDO) Delined in the Administrative Rules ""Documentation o[ eligibility (by-laws, articles, Ills letter) see Appendix A Public non-profit orgaaization (non-CHDO) ""Documentation of noEl-prolit status ottocited Private for-prolit,. individual or partnership applicant ""Execute and a~tach tile release at in[ormation and certilication [ram (see following page). Federal Tax Identification Number: 42-600-4805 Amount of IIOME funds requested: Description of your organization's recent actions to promote affordable housing in Iowa City and/or Johnson County. Briefly discuss the recent actions of your organization within the City of Iowa City or Johnson County which have promoted affordable housing opportunities {within the last 3 years). Please be as specific as possible, and discuss the actual impact of these proiects to the extent it is measurable. The Iowa City Housing Authority (ICHA) has supported housing applications for the construction of affordable housing. We have worked closely with developers in assuring an agreed upon number of certificates and vouchers to fill and sustain the units. Most recent efforts have been with the Citizens Building, Villa Garden Apartments, Marengo FmHA Apartments, and The Greater Iowa City Housing Fellowship (GICHF) new construction and existing units. Additionally, an application for certificates and vouchers for single disabled individuals has been written with [CARE and submitted to MUD. Notification of award is pending. These collaborative efforts impact the number of housing units and the effectiveness of our housing services in meeting needs. They allow developers to apply for loans and grants which reduce development costs and promote more development of affordable housing. Due to the preliminary work during construction where tenants are selected by the developer and approved by us, almost immediate income can be generated from rent. Additionally, low income families benefit by locating decent housing with responsible landlords who accept Section 8 assistance. Since tenants are aware of their acceptance for tenancy and approved eligibility for Section 8, they have an opportunity to prepare for moving when construction is complete. Since the ICHA serves lower income persons with housing, development of studies which assess housing needs becomes an evaluation of our own statistics. We have a captured audience, so to speak, which allows us to constantly assess lower income housing needs. Our information shows the most pressing need is for the removal of barriers low income people face in securing decent and affordable housing. Most prevalent of these barriers seem to be: poor credit and/or rental history, no deposit money, lack of Section 8 landlords and no concurrent enrollment in programs designed to assist families in becoming self-sufficient. Examples of how we have established programs to address needs and barriers are the Family Self-Sufficiency (FSS) program, Drug Grant activities, producing a landlord handbook, converting a public housing unit to a daycare center for public housing residents and increasing the number of public housing units and Certificate and Vouchers in this community. While we do ask for landlord and personal references, credit is not checked when selecting public housing tenants. We already know this would probably become another barrier for most of our clients. Describe in detail the location (provide maps and/or drawings} and type of project to be funded with HOIVIE funds (new construction, acquisition, rehabilitation). Include the total number of units and number of HOME assisted units within this project. If rental housing, please discuss the proposed rents and methodology you will incorporate for income targeting. Provide a proposed timetable for completion of the project. The Iowa City Housing Authority (ICHA) is proposing to operate a Tenant Based Rental Assistance (TBRA) program which targets low income families who are actively pursuing their goal of becoming self sufficient. Using our existing Section 8 Voucher and Certificate program as the TBRA program model, HOME funds will assist families entering the ICHA's Family Self Sufficiency (FSS) Program. This program is available to all Section 8 and Public Housing participants. FSS families are all under 50% of the median income level and have a federal preference when they begin. Assistance will be provided for security and utility deposits, rent and utilities through this proposed TBRA program. The ICHA is currently implementing an approved (by HUD, Housing commission and city Council) FSS program action plan (see attachment A). The program is designed to reward those families that are able to remove themselves from public welfare assistance within a maximum of five years, with a two year extension in some situations. The program consists of two parts, the Contract of Participation and the Escrow Account. The Contract of Participation outlines the goals of the family and the resources required to meet them within five years. The Escrow Account, which is a monetary incentive for the family, accrues over this five year period equal to an amount by which the rent of the family increases due to improved earned income levels. If the family remains independent of welfare assistance for one year prior to the end of their contract, the money in their escrow account is awarded to them. The FSS program is required to have a minimum size equal to the number of certificates, vouchers or public housing units received after October of 1992. For the ICHA, the program must have 25 certificate, 25 voucher and 33 public housing families enrolled by November, 1995. Any new voucher, certificate, or public housing unit HUD awards this PHA in the future will increase the required minimum FSS program size. In our recruitment efforts for FSS participants we got some good feedback from low income people about the reality of how local services are working for them. As one tenant describes, "There are some excellent services in this community, but usually they are not available at a time when it could make or break us." Timing of service provision can actually become another barrier for low income families if not coordinated together. A family's head of household may find appropriate employment for building a career, but can't afford housing on the starting salary. A single parent may be able to begin his/her training program, but their FIP grant is not enough to pay their rent. We believe that for services in this community to work effectively in assisting the client to self sufficiency they must be offered concurrently or in the appropriate sequence. Self sufficiency is an unrealistic expectation or outcome for our clients without a community service design that truly meets their needs. The TBRA program we are proposing will help fill the gap for a more continuum approach to attaining self sufficiency. Families entering our FSS program will be somewhere on the continuum toward self sufficiency; FIP recipient, GED, vocational training or college student, employed family or a participant of other programs working on the same goal; such programs as Promise Jobs, JTPA, Transitional Housing, Vocational Rehabilitation, etc. Families just beginning their action plan are also eligible. The two programs work together; HOME TBRA funds will allow us to assist with housing needs at a critical time rather than placing families on a waiting list, The FSS program allows us to help them design or progress toward their self sufficiency goals. TBRA for FSS participants will be provided for a 2 year period. The family will then be offered a Section 8 Certificate or Voucher or a Public Housing unit. During this 2 year period the family will develop, refine and begin their Contract of Participation, which outlines their goals and resources needed to meet them. The escrow account will also be created when there is a rent adjustment due to increased earned income, All aspec{s of program design for this TBRA program will operate identical to our existing section 8 Voucher and Certificate program with the following exceptions: TBRA using HOME funds must be used within the ICH.A jurisdiction, Once transitioned to Section 8, the FSS family may consider portability. Occupancy standards will not require different generations of the same sex to share a bedroom, For clarification, all of the following will be in conformance with Section 8 Federal Register 24 CFR 92,211: Eligible units, calculation and amount of subsidy (payment goes to the landlord), recertification, payment standard, fair market rents and utility allowances. The TBRA program we are proposing will help fill the gap for a more continuum approach to attaining self sufficiency. Families entering our FSS program will be somewhere on the continuum toward self sufficiency; FIP recipient, GED, vocational training or college student, employed family or a participant of other programs working on the same goal; such programs as Promise Jobs, JTPA, Transitional Housing, Vocational Rehabilitation, etc. Families just beginning their action plan are also eligible. The two programs work together; HOME TBRA funds will allow us to assist with housing needs at a critical time rather than placing families on a waiting list. The FSS program allows us to help them design or progress toward their self sufficiency goals. TBRA for FSS participants will be provided for a 2 year period. The family will then be offered a Section 8 Certificate or Voucher or a Public Housing unit. During this 2 year period the family will develop, refine and begin their Contract of Participation, which outlines their goals and resources needed to meet them, The escrow account will also be created when there is a rent adjustment due to increased earned income. All aspects of program design for this TBRA program will operate identical to our existing section 8 Voucher and Certificate program with the following exceptions: 1. TBRA using HOME funds must be used within they of Iowa ~ity.~Once transitioned to Section 8, the FSS family may consio~u~'L~lllt¥.- o Occupancy standards will not require different generations of the same sex to share a bedroom. For clarification, all of the following will be in conformance with Section 8 Federal Register 24 CFR 92.211: Eligible units, calculation and amount of subsidy (payment goes to the landlord), recertification, payment standard, fair market rents and utility allowances. Outline in detail the proposed budget for the project. Please include other public contributions (grants, tax abatement, tax credits, loans, infrastructure improvements, etc.), private loans, and equity. Please provide a pro-forma which shows the project revenues and expenses for the term of the affordability period. NOTE: Eligible costs for the HOME program are listed in Section IV of the HOIVlE Administrative Rules or 92.206 of the HOME regulations. 50-unit HOME Tenant Based Assistance Program 98,000 - Expected average annual income of HOME/FSS families 91,000- Less: expected adjustments to income (2 children or disability deduction and medical expenses) 91,200. - Less: average child care cost deduction 95,800 Adjusted Annual Income 9 483 Adjusted Monthly Income 9 145 Average Total Tenant Payment (TTP) (30% of 9483) .Voucher 9515 Avg, Voucher Payment Standard 9145 Less Avg. TTP 9370 Avg. Monthly Subsidy 5 Cushion - variations in payment 9375 standard, income & deposits Certificate 9612 Avg. Certificate Fair Market Rent (FMR) 9 95 Less Avg. TTP 9145 less Avg. · Utih Allowance 950 9517 Avg. Monthly Subsidy 3 Cushion - variations in FMR income & deposits 9520 Expenses Voucher: Certificate: Water Deposits: Security Deposits: Administrative Costs Revenues Home Funds Match Funds 9375 x 24 mos. x 25 families = 9520 x 24 mos. x 25 families = 9100 x 25 families = 9145 x 25 families = Total Expenses: Total Revenue: 9225,OOO 9312,OOO 9 2,500 9 3,625 9543, 1 25 9 54,312 9597,437 9461,656 9135,781 9597,437 5 REVISE Outline in detail the p;~)p'~;',~'~l~];~' ~o'~ tl~e' project. Please include other public contributions {grants, tax abatement, tax credits, loans, infrastructure improvements, etc.), private loans, and equity. Please provide a pro-forma which shows the project revenues and expenses for the term of the affordability period. NOTE: Eligible costs for the HOME program are listed in Section IV of the HOME Administrative Rules or 92.206 of the HOME regulations, 50-unit HOME Tenant Based Assistance Program 98,000 - Expected average annual income of HOME/FSS families ,000- Less: expected adjustments to income (2 children or disability deduction and medical expenses) ,200.- Less: average child care cost deduction ~5,800 Adjusted Annual Income 483 Adjusted Monthly Income 145 Average Total Tenant Payment (TTP) (30% of 5483) Voucher 9515 Avg. Voucher Payment Standard ~ 145 Less Avg. TTP 9370 Avg. Monthly Subsidy 5 Cushion- variations in payment ~375 standard, income & deposits Certificate 9612 Avg. Certificate Fair Market Rent (FMR) 9 95 Less Avg. TTP 9145 less Avg. Util. Allowance 950' 9517 Avg. Monthly Subsidy 3 Cushion - variations in FMR income & deposits ~520 Expenses Voucher: Certificate: Water Deposits: Security Deposits: 9375 x 24 mos. x 25 families -- 9520 x 24 mos. x 25 families = 9100 x 25 families = 9145 x 25 families = Administrative Costs _Revenues Deposit & Rental Assistance Administrative Total Expenses: Total Revenue: 9225,000 9312,000 9 2,500 9 3,625. 9543,125 9 54,31 2 9597,437 9543,1 25~ 9 54,31 2 9597,437 1 Calculation of Averages for Average Cost Per Family 1. Avera¢le bedroom size: 50 families: //Bds. 5 single, disabled/handicapped 1 15 families 2 20 families 3 10 families 4 Housin~ Payment Standard/FMR Avera(~es Voucher - 2-Bd, - Payment Standard = 9461 3-Bd. - Payment Standard = 9568 .Total Bds. 5 30 60 40 135 + 50 families = 2.5 Average 2.5 Payment Standard = 9515 Certificate- 2-Bd. - Fair Market Rent = 9512 3-Bd. - Fair Market Rent = 9712 · Averaqe Gross Income per Family 2.5 FMR = 9612 # of # in Fsmilies Family income Range Low Source High 5 1 400 Y~-time 460 min. wage 15 2-4 361 ADC 1,000 20 3-5 426 ADC 1,000 10 5 or 548 ADC 1,000 more Monthly Total Gross Avg, Monthly Income # Families Gross 9430 x 5 = 92,150 9680 x 15 = 910,200 9713 x 20 = 914,260 9774 x 10 = 97,740 934,350 Monthly Gross Source Avg, Income SSl 9430 FT - 96/hr. 9680 avg. wage FT - 96/hr, 9713 avg. wage FT - 96/hr. 9774 avg. wage + 50 families = 9687 monthly 98,244 yearly 9687 average income per month per family 98,244 average income per year per family Averaqe Child Care Costs: Range for full-time child care costs: 9260-$420/month 9340 average x 12 mo. -- 94,080 10 families - FT child care 10 families - Y2-time child care 93,000 avg. x 20 families = 960,000 + 50 total families = 94,000 yr. 92,000 ¥r. 960,000 91,200 avg. child care deduction per family Describe the amount of match that will be provided by your organization for this project and the form (see HOME regulations 92.2'18-92.221) of the match. The ICHA owns t~6+ million in property, The forgiven property taxes will be used as the 25% match, 10, Describe how the proposed project addresses the prior'ties and strategies of the CITY STEPS Plan. The overall goal of CITY STEPS is the same overall goal as our FSS program - to encourage and support families and individuals in achieving their highest degree of self- sufficiency. This program meets many of the objectives of the City Steps Consolidated Plan, ~nclud ng 1. Strategy: Pursue federal and state housing assistance programs. a. The development of a continuum approach to services. Investigate and initiate TBRA programs. c. Encourage development of other financial assistance programs such as deposit and emergency payment for rent and utilities. 2. Strategy: Develop services to help low-income households locate and retain affordable housing. a. Expand living skills programs. b. Improve tenant/landlord education and mediation opportunities. Strategy: Develop quality housing options for persons with special needs. a. Expand tenant-based rent assistance for special needs populations in residential environments. (FSS participants will be from MECCA.) b. Develop permanent supportive housing for persons with special needs. c. Work to assure adequate supportive services. Strategy: Provide employment training and education. Timely housing services support these objectives. a. Investigate how to best coordinate job training programs. b. Support education opportunities, including basic skill development. Strategy: Provide employment support services. The FSS program works to develop methods for objective a. a. Investigate methods of providing and provide improved transportation and child care services for employees. 11. Please provide evidence of your organization's capacity to carry out the proposed project (see Running HOME p. 11-26) and the feasibility of completing the project in a timely fashion. We already do TBRA programs and our FSS action plan has been approved. The monthly statistics on Attachment B are indicative of our usual maintenance of a 90- 100% occupancy rate, We currently assist 919 families in our existing Section 8 Certificate end Voucher programs and Public Housing, Additionally, due to programmatic cl~anges in our application procedures, some staff time has been identified to focus on the FSS program development. Home TBRA funds would enhance this process. 12. Discuss your organization's policy for obtaining input from low income person~ (see Running HOME p. 11-2.1) potentially benefitting or affected by the proposed project. If applicant is a non-profit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. While the ICHA has no formal policy for obtaining input from low income persons, they are who we serve. We see them, support them and obtain feedback on a daily basis. For the FSS program and other of our collaborative activities we send out informal surveys and gather tenant groups. The FSS program is targeted to help strengthen our tenant initiatives. 12. Discuss your organization's policy for obtaining input from low income persons (see Running HOME p. 11-21) potentially benefitting or affected by the proposed project. If applicant is a non-profit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organizatlon's Board of Directors. The Broadway Tenant Association has provided input on specific issues and needs as well as tenant selection. We also work closely with the Neighborhood Center in obtaining input from low income persons. Most importantly, however, low income families are who we serve. We see them, talk with them, provide support and obtain feedback on a daily basis. For the FSS program and other of our collaborative activities we send out informal surveys and gather tenant groups. The FSS program is targeted to help strengthen our tenant initiatives. h~sass[~ichaopp. lxm Please x x. APPENDIX B NATIONAL OBJECTIVE CHECKLIST check all of the following that apply to your application. To expand the supply of decent, safe, sanitary, and affordable housing with primary attention to rental housing for very-low and low income Iowans. To strengthen the ability of local governments to design and implement strategies to achieve an adequate supply of decent, safe, sanitary, and affordable housing. To provide financial assistance needed to make new construction, moderate or substantial rehabilitation or acquisition of housing feasible. (Work with developers) To promote the development of partnerships among local governments, private industry, and private organizations. To make housing more affordable for very-low and low income families through the use of tenant-based rental assistance. To develop and refine more cost effective methods for providing housing. To expand the capacity of non-profit community housing development organizations to develop and manage decent, safe, sanitary, and affordable housing. (tiCliP) To help ensure that federal housing investments are available and affordable in mixed- income projects that are appropriate to the neighborhood. To increase the investment of private capital and use of private sector res(~urces. To assist very-low and low income families to obtain the skills and knowledge to become responsible homeowners and tenants. (Part of the FSS Training) ppdcc~bgtnaobjch~,.b ATTACHMENT A ACTION PLAN FAMILY SELF SUFFICIENCY Iowa.City Housing Authority Approved by the Housing commission October 11, 1994 TABLE OF CONTENTS PROGRAM .... MUD REGULATIONS AND RULES . . PARTICIPATION ......... ELIGIBILITY ........ NUMBER OF FAMILIES ASSISTED . ACTIVITIES AND SUPPORTIVE SERVICES IDENTIFICATION OF NEEDS · . PUBLIC AND PRIVATE RESOURCES TIME TABLE TO IMPLEMENT PROGRAM CERTIFICATION ........ NUMBER OF UNITS ...... NOTIFICATION AND OUTREACH . . SELECTION OF FAMILIES .... TERMINATION OF FSS PROGRAM ESCROW ACCOUNT ......... ESTABLISHMENT OF ESCROW ACCOUNTS AMOUNT TO EE ACCRUED .... INVESTMENT OF FUNDS ..... WITHDRAWALS ........ SUCCESSION ...... FORFEITURE ...... 1 1 1 2 3 4 4 4 4 5 10 10 10 11 11 11 11 ACTION PLAN FAMILY SELF SUFFIOIENCY Iowa City Housing Authority PROGRAM. The Family Self Sufficiency Program (FSS) is a voluntary program for partiolpants in the Certificate, Voucher and Public Housing programs of the Iowa City Nousing Authority (ICHA). The program is designed to reward those families that are able to remove themselves from public welfare assistance within a ten year period. The program consists of two parts, the Contract of Participation and the Escrow Account. The Contract Of Participation outlines the goals of the family and the resources required to meet these goals within five years. The Escrow .Account, which is a monetary incentive for the family, accrues over a five year period equal to an amount by which the rent of the family'increases due to improved income levels. HUD RECULATIONS AND RULES. The United States Housing Act of 1937, as amended, sets minimum statutory standards for program operations. Section 8 of the Act contains these statutory standards. Regulatory standards, written by NUD, are contained in 24 CFR, %hich is Title 24 of the Code of Federal Regulations. In the Certificate and Voucher programs, Part 984 contains this information. In Public Housing, Part 962 is referenced. Changes in the Act and the Federal Regulations occur frequently. Any errors, omissions and conflicts with the most current rules will be corrected as identified. A. PARTICIPATION. ELIGIBILITY. All participants and tenants in the assistance programs of the ICHA are eligible for participation in the FSS Program. Individuals and families on the waiting list for assistance or who have expressed interest in the assistance programs of the ICHA are not eligible for selection in this FSS program. Selection to the program is limited and will occur as a random drawing of all participants in each Certificate, Voucher or Public Housing Project. 2e NUMBER OF FAMILIES ASSISTED. The FSS program is required to have a minimum program size equal to the number of new Certificates, Vouchers or Public Housing units received after October of 1992. For the ICHA, this program must have 25 Certificate, 2§ Voucher and 33 Public Housing families enrolled by November of 1995. FSS families from the other programs, Certificate, Voucher or Public Housing, may not be used to satisfy the numbers required of the other specific FSS programs. The following table shows the distribution of assisted families by race and ethnicity. The random drawing method would give the same eneential distribution for the FSS program. Native Am./ White Black Indian Asian Hispanic Public Housing 75.0 Certificates 86.5 Vouchers All 22.2 2.8 0 8.3 10.0 0.6 2.0 2.6 86.5 12.0 0.4 1.1 2.5 85.7 12.0 0.7 1.6 3.1 The following table shows the distribution of assisted households by type families. The random drawing method would give the same essential distribution for the FSS program. The different categories may duplicate the number of families in that a disabled, female head of household would be counted twice. The actual distribution may be affected by the self selection of tenants out of the FSS program. This program may not be applicable to the elderly or the permanently disabled. Number Members Household Hale Head of Household 254 584 2.29 Female Head H/H 551 1287 2.34 Disabled 246 318 1.29 Handicapped 10 ll 1.10 Elderly 72 97 1.3 ACTIVITIES AND SUPPORTIVE SERVICES. The ICHA will maintain a standing Program Coordinating committee (PCC) for the FSS Program that will be comprised of tenant and participant representatives and the providers, who would be necessary to the continued effectiveness of the FSS program. The following list of providers have expressed interest in this participation. JTPA - Promise Jobs Job Service - Promise Jobs Department of Human Services 2 Kirkwood Learning Center Head Start Hawkeye Area Community Action Program (HACAP) Vocational Rehabilitation Pre-Vocational Training Program, University of (UofI) Youth Homes, Inc. United Action For Youth Domestic Violence Program Emergency Mousing Project Community Coordinated Childcare Hera Counseling Services Lutheran Social Services Community Mental Health Center Hid Eastern Council on chemical Abuse Life Skills, Inc. GIC Housing Fellowship, HACAP Salvation Army Human Services Planning, City of Iowa City School of Social Work, U of I Center for Career Development and Cooperative Education, U of I Local Homelees Coordinating Eoard, Crisis Center Iowa IDENTIFICATION OF NEEDS. All participant and tenant families will meet with their respective Housing specialist to identify future goals for all family members. Clarification of these goals will identify the services needed by the families. Whirs specific services are not available, the Housing Specialist and the FSS Program Coordinator will assist the family in seeking alternate services to satisfy the needs. Consultation with the PCC will be used to identify gaps is community services. All participants will be scheduled with the service of their choice for information and enrollment in the specific program. Public and Private services will evaluate those participants and the appropriateness for the services offered. Goals clarification and case plans will be reviewed by the ICHA and responsible service provider. Some of the selected FSS families will be in other training programs prior to enrollment in the program. Case plans for these other services will make the basis for the required plans in the FSS program. Minimal counseling may be the only eervice required by the families. PUBLIC AND PRIVATE RESOURCES. Public resources will be used to meet the requirements of the families in the FSS 3 programs. The utilization of JTPA, Job Services and the University of Iowa are examples of programs that are available for FSS participants. Private resources will be utilized by the FSS program as identified by gaps in service and the specific requirements of the participant family. Examples eueh as grants, loans and program development monies are private resources that would be sought. Where there are no resources available, the ICHA and the Program Coordinating committee will formulate plans of action to obtain necessary resources. TIME TABLE TO IMPLEMENT PROGRAM. be implemented as followat Activity Selection of Participants The FSS Program shall Begins September, 1994 Enrollment of Participants with completed Contracts (5 families) 2nd Enrollment (10) 3rd Enrollment (15) 4th Enrollment (25) 5th Enrollment (28) December, 1994 February, 1995 April, 1995 June, 1995 August, 1995 CERTIFICATION. The ICHA certifies implementation of the FSS program avoid duplication of services aed services. This certification the ICHA and the FSS PPC program. that coordination and has been reviewed to to maximize impact of will be made annually by after the start up of the will identify twenty-five twenty-five Voucher NUMBER OF UNITS. The ICHA certificate participants, participants and thirty-three Public Housing tenant families, who have been selected randomly from these specific programs under the Annual Contribution Contracts, ae eligible for the FSS program. All selected participants will be notified of the program and they will be enrolled should they opt to participate. Selection will continue until the targeted number has been reached. There will be no incentives offered to enroll in the FSS program. The escrow account will be the primary economic benefit of the program. NOTIFICATION AND OUTREACH. The notifications and outreach outlined in the Equal Housing Plan for application, participation and tenancy satisfies the 4 10. ll. requirements for the FSS program. SELECTION OF FAMILIES. A lasting of Certificate, Voucher and Public Housing families will be randomly created prior to each enrollment period as listed in part 6 above. From these lists, the number of required families will be'enrolled in the each F$S program. Selected families will be allowed to opt in or out of the program and a record of their choice will be maintained in their file. The refusal of the family to enter into the FSS program shall have no effect upon their participation in any program of the ICHA. Assistance under program rules will not be denied or withheld based upon the decision of the family to partioipate in the FSS program. TERMINATION OF FSS PROGRAM. Failure of the FSS family to comply with the Contract of Participation shall be the basis of termination of the participation of the family in the FSS program. Grievances arising out of the FSS program will be heard under the following: The intent and purpose of this Grievance Procedure is to establish and set forth the requirements, standards, and criteria used by the Iowa City Public Housing Authority (ICHA) to assure participants are afforded an opportunity for a hearing if the participant disputes within ten (10) days any ICNA action or failure to act involving the FSS Program of the participant. The ICHA Grievance Procedure shall not bs applicable to disputes between participants not involving the ICHA or to class grievances. This Grievance Procedure is not intended nor shall be used for initiating or negotiating policy changes between a group or groups of participants and the ICHA. 1. Informal Hearing The grievance shall be is writing, and shall be personally presented to the ICHA administrative office within ten (10) calendar days of the ICHA action or failure to act, so that the grievance may be discussed informally and settled without a hearing. After receipt of the complaint, the ICHA shall make reasonable efforts to hold an informal . administrative hearing with the participant and his or her designated representative. 5 The ICHA shall provide an interpreter if the participant is not fluent in English, unless after diligent efforts, it is impossible to secure an interpreter. If it is impossible for the ICHA to provide an interpreter, then the participant. shall be notified that he or she may bring an interpreter. A summary of the discussion shall be prepared by the ICHA within twenty (20) calendar days of the informal hearing with one copy being given to the participant and one copy retained in the participant's file. The summary shall specify the names of participants, dates of meeting, the complaint, the nature of the proposed disposition of the complaint, and the specific reasons therefor, and shall further specify the procedures by which a formal hearing may be obtained if the participant is not satisfied. This informal hearing is required as a prerequisite to a formal hearing under Section 2 unless the participant can show good cause why he or she failed to proceed under thia section. If the hearing officer finds good cause, the informal hearing requirement shall be waived. 2. Procedure to Obtain Formal Hearing The participant shall submit a written request for a formal hearing to the ICHA administrative office within fifteen (15) calendar days after the summary of the discussion is mailed to the participant. The participant's written request shall specify: (1) The reasons for the grievanc~,and (2) The action or relief sought. A hearing shall be scheduled promptly by the hearing officer or hearing panel for a time and place reasonably convenient to both the participant and the ICHA. A written notice specifying the time, place, and the procedures governing the hearing shall be delivered to the participant and the appropriate ICHA official, such service being in compliance with Rule 56.1, Iowa Rules of civil Procedure. C 6 Before a formal hearing is scheduled for any grievance involving rent as specified in the lease which the ICHA claims is due and owing, the participant shall pay to the ICHA an amount equal to the amount of the rent due and owing as of the first of the month preceding the month in which the act or failure to act took place. The deposits of the monthly rent shall be made by the participant until the grievance is resolved. Failure to make such deposits shall not constitute a waiver of any right the participant may have to contest the ICHA'e disposition of his or her grievances in an appropriate judicial proceeding. Grievances shall be presented before a hearing officer. The hearing officer shall be an impartial, disinterested person selected Jointly by the ICHA and the participant. If the ICHA and the participant cannot agree on a hearing officer, they shall each appoint a member of a hearing panel and the members so appointed shall select a third member. Persons so selected shall be ones without prior knowledge of the substance of the grievance and ones who are not partial to either party. If the participant does not request a formal hearing in accordance with this procedure, the ICHA'e disposition of the g~ievaece under the informal hearing procedure shall become final, provided that failure to request a formal hearing shall not constitute a waiver by the participant of his or her right thereafter to contest the ICBA's action in disposing of the complaint in an appropriate Judicial proceeding. Procedures Governing the Formal Hearing The formal hearing shall be held before the hearing officer or hearing panel. The participant shall be afforded the opportunity= Before the hearing takes place, to . examine all documents, records, and regulations of the ICHA that are relevant to the hearing and to obtain copies at the participant's expense. Any document not made available by the ICHA to the participant after written request, may not be relied on by the ICHA in the formal grievance procedure. (2) The right to be represented by counsel or other person. (3) The right to a private hearing unless a public hearing is requested. (4) .The right to present evidence and arguments in support of his or her complaint, to controvert evidence relied on bM the ICH~, and to confront and cross-examine all witnesses on whose testimony or information the ICHA relies. (5) A decision based solely and exclusively upon the facts presented at the hearing. C. If the hearing officer or hearing panel determines that an identical or similar issue has been previously decided in another proceeding between the same parties, the hearing officer or hearing panel may render a decision without proce~ding with the hearing · D. If the participant or the ICHA fails to appear at the scheduled hearing, the hearing. officer or hearing panel may make a determination to postpone the hearing for a period not to exceed five {5) business days, or may make a determination that the non-appearing party has waived their right to a hearing. Both the ICHA and the participant shall be notified of the determination, provided .that if a participant has waived their right to a hearing, this shall not constitute a waiver of any right the participant may have to contest the ICHA's disposition in an appropriate Judicial proceeding. E. At the hearing the participant must first demonstrate he or she is entitled to the relief sought and thereafter the ICHA must Justify the ICHA'S action or failure to act which is being challenged by the participant. F. The hearing shall be conducted informally by the hearing officer or hearing panel. Both oral and documentary evidence pertinent to the facts and issues raised by the participant may be received without regard to admissibility under the rules of evidence applicable to Judicial proceedings. The hearing officer Or the hearing panel shall require the ICHA, the participant, counsel and other participants or spectators to conduct themselves in an orderly fashion. Failure to comply with this procedure may result in exclusion from the proceedings or in a decision adverse to the interests of the disorderly party and the granting or denial of the relief sought. 4. Decision of the Hearing Officer/Hearing Panel The hearing officer or hearing panel shall prepare a written decision, together with the reasons therefor, within twenty (20) calendar days after the formal hearing. A copy of the decision shall be personally delivered or mailed to the participant and the ICHA. The ICHA shall retain a copy of the decision in the participant's folder. A copy of this decision, with all names and identifying references deleted, shall .be maintained on file by the ICHA and made available for inspection by a prospective participant, his or her representative, or the hearing officer or hearing panel. The decision of the hearing officer or the hearing panel shall be binding on the ICHA which shall take all actions, or refrain from any actions, necessary to carry out the decision unless the City Housing Commission notifies the participant within ten (10) calendar days, in writing that: (1) The decision of the hearing officer or hearing panel is contrary to applicable Federal, State, or local law or HUD regulations or requirements of the Annual Contributions Contract between HUD and ICHA; or (2) The grievance does not concern ICHA action or failure to act in accordance with or involving the participant's lease or ICHA regulations, which adversely affect the participant's rights, duties, welfare, or status. A decision by the hearing officer, hearing panel, or the Housing Commission which is unfavorable to the participant or a decision which denies the relief requested by the participant, in whole or in part, shall not constitute a waiver of, nor affect in any manner whatever, any rights the participant may have to a trial or Judicial review in any Judicial proceedings which may thereafter be brought in the matter. D. Judicial Review of Administrative Action Participant may seek further review of a formal decision by a hearing officer, hearing panel or Housing Commission in state or federal court of competent jurisdiction. ESCROW ACCOUNT. 1. ESTABLISHMENT OF ESCROW ACCOUNTS. When the family has completed the Contract of Participation, an escrow account will be set up in the name of the family. The escrow account will be credited and the account rectified at the end of each fiscal year, at the.time of the annual review and at interim re-certifications and rent changes. AMOUNT TO BE ACCRUED. The amount accrued will be determined by income from wages, tips, salaries and any earnings from self-employment. ao The accrued amount is computed using the Total Tenant Payment (TTP) for participants in the Certificate program and tenants in Public Housing. For participants in the Voucher Program, 30% of the adjusted monthly income of the family shall be used to detmrmine escrow b. Without regards to assistance programs, different formulas for the determination of escrow amounts shall be used. (1) VERY LOW INCOME. For families with incomes below 50% of the median income for the County the amount is equal to the difference between: l) the present TTP and that amount which was calculated at the time of the signing of the original Contract of Participation; OR 10 ii) 30% of the present adjusted monthly income and that ~mount which was calculated at the time of the signing of the original Contract of Participation. (2) LOW INCOME. For families with incomes below 80% of the median income for the County, the amount is equal to one-half (1/2) the difference between: i) the present TTP and that amount which was calculated at the time of the signing of the original Contract of Participation; OR li) 30% of the present adjusted monthly income and that amount which was calculated at the time of the signing of the original contract of Participation. (3) MODERATE INCOME. For families with incomes above 80% of the median income for the County, no accrual with be credited. INVESTMENT OF FUNDS. The funds in the escrow accounts will be invested for the ICHA by the City of Iowa City in such manner as approved by HUD regulations. In no case will a single escrow instrument or account exceed $100,O00.00 in value. WITHDRAWALS. Funds held in the escrow account may be withdrawn when the family certifies that the family has met their goals of the Contract of Participation and are no longer in need of federal housing assistance or when the family certifies that their Contract of Participation will not be achieved without the use of escrow funds. Funds in the escrow accounts may not be obligated or used as collateral for any purpose. The'ICHA will pay such amounts as credited in the escrow account of the family within thirty (30) days of the request for withdrawal. SUCCESSION. When the head of household is no longer involved with'the FSS family, the family shall have the opportunity to identify another family member as the head of the FSS family. 6. FORFEITURE. The escrow account for the family will be ll forfeit upon certification by the ICHA that the family has failed to fulfill the Contract of Participation. Such failure shall be of a substantial nature such as, but not limited to, failure to maintain employment or schooling as identified, failure to maintain participation in the certificate, or Voucher program, failure to maintain tenancy in Public Housing, or a demonstrated inconsistency of goal oriented activity such as repeatedly changing the contract of participation. The escrow account will be forfeited after ten years from the date of the original Contract of Participation when the family has not become independent of federal housing assistance. 12 IOWA CITY HOUSING AUTHORITY 410 E. Washington St. Iowa City, IA 52240.1828 Phone: (319)3564~400 * FAX: (319)356-5009 ~ TDD: (319) 3~.5404 ATTACHMENT B Monthly Statistics FEBROARY 1~ 1995 YTD Under Move % Units Lease Cute Available occupied Provided certificates 520 10 7 98.67 4,103 Vouchers 327 6 -17 105.48 2,494 Public Housing 72 0 10 87.80 This Month Seeking Units - Section 8 only 161 Applications 56 Uncompleted Applications 55 Renewals for March 41 Landlords enrolled during previous month 7 617 Year to Date 379 730 53 YTD % Occupied 97.32 100.56 94.05 Presently on list 410 293 416 Public Housing Certificates Vouchers Vacancies 1926A BROADWAY 1926B BROADWAY 1926C BROADWAY 1926D BROADWAY 1926E BROADWAY 1926F BROADWAY 1926G BROADWAY 1926H BROADWAY 1926I BROADWAY 1926J BROADWAY Income $13,161.00 Housing Assistance Payments $163,543.00 $96,714.O0 Year to Date $108,790.00 To Date $1,285,304.00 $737,999.00 Date Vacated 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 12-13-94 To Be Oogupled AFTER RECONSTRUCTION 10WA CITY HOME APPLICATION FORM Date 2-10-95 GENERAL INFORMATION 1. Lead Applicant Name Greater Iowa City Housing Fellowship ~itle Charles Fastham, President Applicant Address P.O. Box 1402 Phone (319) 358-9212 Iowa City, Iowa 52244 Contact Person Maryann Dennis Address P.O. Box 1402 Iowa City, Iowa 52244 Title Phone { 319) Administrator 358-9212 Secondary Applicant {if applicable) RobeL~c P, Burns Contact Person_ Robe~ P, Burns 328 E. Washington Address Iowa City, Iowa 52240 Tifie Phone (319) 338-7600 Type of applicant {check one}: Community Housing Development Organization (CHDO) Defined in tha Administrative Rules ~* Documentation of eligibility (by-laws, articles, IRS letter) see Appendix A Private non-profit organization (non-CHDO) ""Documentation of non-profit status attached Private for-profit, individual or partnership applicant ~"Execute and attach th~ release of information and certification form (see following page). Federal Tax Identification Numbar: 42-1362432 Amount of HOME funds requested: __ $150,000 __Loan $14q~000~_._Grant Description of your organlzation's recent actions to promote affordable housing in Iowa City and[or Johnson County, Briefly discuss the recent actions of your organization within the City of Iowa City or Johnson County which have promoted affordable housing opportunities (within the last 3 years). Please be as specific as possible, and discuss the actual imoact of these oroiects to the extent it is measurable. If no activities in support of affordable housing have been accomplished, insert NONE. (Examples of actions which promote housing affordability for lower income citizens include:) Pursuit and receipt of grants and loans to reduce the development costs of new housing construction intended for lower income persons. Sponsoring or supporting housing applications (by local government, developers, non- profit organizations) for the construction or rehabilitation of housing for lower income persons. Encouraging or participating in the development of local non-profit development organizations whose primary purpose is the expansion of affordable housing opportunities within the community. Development of studies or adoption of documents which assess area lower income housing needs and establish methods or programs to address them. Since its beginning in 1991, the GICHF has received more than $1,300,000 in grants and loans to develop affordable rental housing. The Housing Fellowship recently completed construction of four duplexes in the Whispering Meadows subdivision and now owns and operates 18 rental units, all of which are occupied by very low-inco~ne households Mr. Bums has designed and directed development of 804 units and directed management of 442 units of multi-family affordable rental housing in Iowa. He has extensive successful experience in obtaining multiple source financing for affordable rental housing from a number of sources including the following: the HOME Investment Partnership Program, CDBG both frmn Iowa City and non ~netropolitan communities, the Low Income Housing Tax Credit program, private equity capital, privat~ lenders, IFA programs, FHLB programs, and FmHA rural rental housing funds. Below is a listing of past funding and sources for the Housing Fellowship and Mr. Burns. All of the properties owned and managed by the Housing Fellowship have been financed in part with loans from a consortium of seven local private financial institutions. Year Source Recipient Amount Form 1991 CDBG Bums $ 30,000 loan 1991 CDBG GICHF 6,000 loan 1991 CDBG GICHF 6,000 grant 1992 CDBG GICHF 16,640 loan 1992 CDBG GICHF 26,660 grant 1992 HOME GICHF 200,000 grant 1992 HOME GICHF 125,000 loan 1993 CDBG Bums 30,000 grant 1993 HOME Bums 400,000 grant 1993 CDBG GICHF 75,000 grant 1994 CDBG GICHF 8,000 grant 1994 CDBG GICHF/Bums 150,000 grant 1994 HOME GICHF/Bums 150,000 grant (approved) (approved) These projects have had a significant impact in our community. To date, GICHF has housed 65 individuals of which 44 are children. Of these 65 people, 34 were over-occupying previous housing, having extreme difficulty finding housing or homeless. The average yearly household income of our'tenants is $8,400. This is well below the local poverty level of $12,690 per year for a family of three. GICHF operates under a policy which will increase the stock of affordable housing. Under this policy, after debt retirement on the Housing Fellowship's rental units, rents are set at operating and replacement reserve costs. The rental amount then will be within the affordable range of many very low-income households without rental assistance payments. The Housing Fellowship maintains rent levels no higher than the local FMR thereby increasing the accessibility of housing to very low-income households by making Housing Fellowship rental units eligible as Section 8 housing. The Villa Garden Apartments, developed and operated by Mr. Bums has added 48 affordable rental units to Iowa City. Rent levels at Villa Garden are at or below the local FMR. All units are available to HUD Section 8 recipients. The Press Citizen building, presently being rehabilitated will provide 18 affordable units for persons who are elderly and/or disabled. 4(a) Describe In detail the location (provide maps and\or drawings) and type of project to be funded with HOME funds (new construction, acquisition, rehabilitation}. Include the total number of unite and number of HOME assisted units within this project. If rental housing, please diecuss the proposed rents and methodology you will incorporate for income targeting. Provide a proposed timetable for completion of the project. Site Acquisition - Applicants will locate and purchase one or more sites having a total area of approximately 10 acres. Criteria for evaluating potential sites will include development compatible with mixed income neighborhoods. As most of the developing residential areas in the City are zoned for low density development, most sites will require rezoning to either RM-12 or OPD-H. Site development- Specific site development plans will depend upon the characteristics of each site. General development features include the following: Construct up to 120 affordable two and three bedroom multi- family apartments and townhouses. Affordable rental apartments are planned to include the following design features: ° interior layout designed to accommodate families o central air · high efficiency heating systems o garbage disposal · washer/dryer hookups in 3 bedroom units - central laundry facilities for 2 bedroom units Rents will be the lower of the Fair Market Rent or the average area market rent for comparable units. Proposed time schedule - December, 1995- March, 1996- March, 1997- June, 1997- September, 1997- Complete site acquisition, rezoning and market studies Start construction Begin rent-up Complete construction Complete rent-up Oufilne In detail the proposed budget for the project. Please include other public contributions (grants, tax abatement, tax credits, loans, Infrastructure Improvements, etc.}, private loans, and equity. Please provide a pro-forms which shows the project revenuss and expenses for the term of the affordability period. NOTE: Eligible costs for the HOME program are listed in Section IV of the HOME Administrative Rules or 92.206 of the HOME regulations. Please see pages 6(a) through 6(i). Planned Affordable Rental Housing (120 units) BURNSIGICtlF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Sources and Uses of Funds Site Acquisition .Sources CDBG Grant City HOME Grant Uses Land Legal, title opinions, recording fees, title transfers, administrative costs Development of Affordable Rental Housing Sources Permanent Long Term Debt Equity Capital from LIHTC Sub-total HOME Equity Loans State HOME Equity Loan City HOME Equity Loan Sub-total ($7,107/unit) Total Uses 60 - 2BR 60 - 3BR $250,000 140,000 $390,000 $380,000 10.000 $390,000 $2,823,403 33.276.065 6,099,468 702,867 150,000 852,867 $6,952,335 $3,043,735 3,908,600 $6,952,335 6(a) Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Equity Capital from the Low-Income Housing Tax Credit Total Development Cost ($57,936/unit) Non-Eligible Basis for LIHTC Legal and Accounting Eligible Basis for LIHTC LIHTC Credit Percentage (estimate) LIHTC per year LIHTC per 10 years Equity Percent Equity capital from LIHTC $6,952,335 (90,028) 6,862,307 x 8.68% 595,650 5,956,500 55% $3,276,065 6(b) Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Funds from Permanent Long Term Debt Private Mortgage Company: Debt Service Coverage Yearly NOI (Net Operating Income) Yeafly Debt Service Interest Rate Term/Amortization Permanent Long Term Debt #1 1.15 $374,860 325,965 10.75% 18 years/25 years 2,823,403 HOME Loan Program: Yeady Debt Service Interest Rate Term/Amortization Permanent Long Term Debt #2 32,918 1% 30years/30 years 852,867 6(c) Planned Affordable Rental Housing (120 units) BURNS/GICHF JOINT VENUTRE Iowa City, Iowa Febmary 10, 1995 Income and Expense Statement Income Rent less utility alowance (from ICPHA utility allowance) 2BR: 60 @ 5120) - 50 = 462 x 12 3BR: 60 @ 677(2) - 64 = 613 x 12 Vacancy Loss (5%) Laundry Interest Income Total Income Operating Expenses 120 units @ 258/mo x 12 Net Operating Income $332,640 441,360 (38,700) 9,860 .1,220 $746,380 .$371,520 $374,860 Fair Market Rent as of 6/23/94. Average market rent, including utilities, for 2 bedroom, 1 ba[h apartments was $514 according to "1994 Iowa City Area Apartment Rent Survey". Lowest average market rent for 3 bedroom apartments from same survey. Fair Market Rent for 3 bedroom apartments is $712. (I) 6(d) (2) Plalmed Affordable Rental Housing (120 units) BURNS/GICIIF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Gross Rents Coinpared to Program Subsidy Requirements and Market Rents Number Project Bedrooms* Gross Rent Low Incolne Housing Tax Credit 60% MI Rent 30% 2 512 25,380 3 677 29,340 of 60% 634 HO~ 50% MI Rent 30% of 50% 21,150 529 Income for Project Rent as Percent of Income 30% 35% 20,480 17,554 733 27,080 23,211 MI = Median Income * Occupancy calculated at 1.5 persons per bedroom as required under low income housing tax credit guidelines 6(e) Planned Affordable Rental Housing (120 units) BURNS/GICIIF JOINT VENUTRE Iowa City, Iowa February 10, 1995 Building Areas and Costs 60-2 BR 813 SFx60 6O-3 BR 1st floor 22.83 x 20.5' = 468.1 2nd floor 24.417 x 20.5' = 500.6 1/2 bath 7.0 x 7.0 = 49.0 Storage.3.3 x 8.0 = 26.4 1,044 x 60 48,780 SF 62,640 SF 111,420 SF x $62.40~ SF $6,952,335 6(0 '.3 PRU-FUIIMIt/I NVESTMEN ANALYSIS PROJECT NAME: BURNS/GICHF JOINT VENTURE Exhibil 1 DEVELOPMENT HARD COSTS Acquisition: Construction; Site Improvements: Contingency (%/$): 3.7% DEVELOPMENT SOFT COSTS Architectural/Engineering: Project Financing Costs: Interim Construction Interest: DevelopedBuilder Fees: Affirmative Marketing/Fair Housing: Relocation/Displacement: Contingency Other: Market Study, Feasilibity, Legal, Accounting TOTAL PROJECT COSTS: 390,000 4,654,846 240,000 195,539 377,840 161,276 369,743 843,543 18,000 0 0 91,918 7,342,705 Deetribe the amount of match that will be provided by your organization for thle project and the form (eee HOME regulations 92.218 -92.221) of the match. Please refer to HOME regulation 92.220(b)(5). As a recipient of HOME assistance for this project, contributions from the GICHF would not count toward .meeting Iowa City's matching contribution requirelnent. 10. Describe how the proposed project addresses the priorities and strategies of the CITY STEPS Plan, The goals and objectives of this project are based on the City of Iowa City's proposed Consolidated Plan for Housing, Jobs and Services for Low- Income Residents (City STEPS). This project will: result in the acquisition of 10 acres of pri~ne development land for affordable housing; expand affordable rental housing in a ~nixed incrune neighborhood envimmnent. The STEPS plan states that "the main obstacle to expanding the stock of affordable units is the lack of available, developable land within different parts of the community". We believe that every opportunity to acquire suitable sites ~nust be acted upon. Because of a strong commitment to increasing the stock of affordable housing, Mr. Bums aud GICHF are willing to address anticipated obstacles including: locating willing sellers, competing with other developers for highly desirable locations, re-zoning issues, and neighborhood concerns. Expansion of the number of rental units affordable to households under 30% median income is a high priority according to the STEPS plan. An effective strategy to pursue to meet this need is "by forging public/private partnerships". The partnership between the GICHF (nonprofit) and Mr. Burns (for-profit) directly addresses this high priority and fulfills one of the objectives offered in the STEPS plan. This development is a reasonable, well-planned project that will expand the stock of affordable rental housing in Iowa City by 120 units. Both partners are also committed to providing affordable housing that is desirable, conveniently located, conducive to fa~nily living, aud compatible with the concept of development of ~nixed income neighborhoods.. To this end, the applicants plan to offer rent levels and design features which will be attractive to both households receiving rental assistance and market rate renters who meet the income targeting guidelines of the low-income housing tax credit prograln. Management policies will be used to meet the goals of both providing housing to below 30% of median income households and maintaining a balanced mix of occupant income levels. The partnership will pursue as ~nany funding options as needed to ensure cost-effective new development. These-options include: CDBG and HOME funds, the use of Low-lncmne Housing Tax Credits, private equity capital and private lender financing. Mr. Bums has expertise in developing projects using these funding sources. The mission of GICHF is to provide safe, decent, affordable housing. A lixnited partnership will be formed which will own and operate the project. The GICHF will be the managing general partner. The HOME equity loan portion of the financing package is structured with a 30 year term to allow for continuation of the project as affordable rental housing after the initial 15 year low income housing tax credit compliance period. The affordable rental housing would be sold to a non-profit in year 14 to extend cmnpliance to at least 30 years. Assisting individuals/fmnilies to maintain per~nanent housing is also a high priority in the STEPS plan. GICHF will continue a contract with Life Skills, Inc. to provide housing support services for individuals/families experiencing severe difficulties accessing and ~naintaining housing. Four of the nineteen permanent members of GICHF are local Human Services Agencies that elect The Board of Trustees which determines the policies and procedures of the Housing Fellowship. The agencies include: HACAP, Neighborhood Centers of Johnson County, Youth Homes, and the E~nergency Housing Project. One third of the elected Board of Trustees represent the low-income community. 8(a) 11. Please provide evidence of your orgenizatton's capacity to carry ou~ the proposed project {see Running HOME p. 11-26} an~ the feasibility of completing the project in a timely fashion. Key personnel for this project and their experience are as follows: Maryann Dennis, MSW, Adminis. trator, Greater Iowa City Housing Fellowship, joined the GICHF in January, 1993. She has extensive experience in working with low-income families. Ms. Dennis is cun'ently managing 18 rental properties owned and operated by the GICHF and has extensive experience in administering CDBG and HOME contracts. Charles Eastham, President, Greater Iowa City Housing Fellowship, has planned, obtained financing, and managed the development of four low-income affordable rental housing projects ranging in size from one to eight units. Elighteen units have been placed in service. Robert P. Bums, architect/developer has designed, financed, constructed, operated, and managed low-income housing units in Iowa as follows: 786 placed in service, 18 under construction, and 144 under development other than this project. Local projects include Villa Garden Apartments and the Citizen Building. For this project, a professional property management company, National Management Corporation, will serve as management agent and the GICHF will act as site manager. The management agent will also provide training for GICHF staff which will enable the Housing Fellowship to assume full management responsibilities. This arrangement will both develop the management capacity of the Housing Fellowship as well as provide for ongoing local management of the project. 12. Discuss your organlzatlon's policy for obtaining Input from low Income persons (see Running HOME p. 11-211 potentially benefitting or affected by the proposed project. If applicant Is a non-profit, please Include evidence (such as minutes of a meeting) that the proposed project has the support of the organlzatton's Board of Directors. GICHF established the Affordable Housing Advisory Com~nittee as a permanent committee of the Board of Trustees on March 9, 1992. The Committee serves in an advisory capacity to the Board of Trustees as to the design, configuration, siting development and ~nanagement of affordable housing owned and nmnaged by the Housing Fellowship. Committee ~nembers include the President and Vice-President of the Board and all Board me~nbers representing the low-income commuaity. The Committee may also include up to five additional ~nembers who represent tenants of the Housing Fellowship or persons from the low-income community who are on any of the Housing Fellowship's waiting lists. The Committee is most active during the. planfling stages of projects undertaken by the Corporation. Committee members provide the Board with a list of desirable features to include in affordable housing. Some of these amenities include: sites that am ciose to schools and shopping; units with adequate storage, patios, and fences; and lots that are level. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. The Board of Trustees of the GICHF has approved application for CDBG funds for this project. A copy of the resolution is attached. If private for-profit, individual or partnership execute the followlng: I hereby give permission to the City of Iowa City, Department of Planning and Community Development to research my (my company's) history, make credit checks, contact my (my company's) financial institution, and perform other related activities necessary for reasonable evaluation of any application. I understand that all information submitted to the City of Iowa City relating to any application part is subject to the Open Records Law [1991 Iowa Code, Chapter 22] and that confidentiality may not be guaranteed. I hereby certify that all representations, warranties or statements made or furnished to the City of Iowa City in connection with this application are true and correct in all material respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring assistance from a state a enc or oliti ' ' ' g y p cal subdlylslon. Date: NOTE: The City of Iowa City will not provide assistance in situations where It Is determined that any representation, warranty'or statement made In connection with this application is Incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the City of Iowa City prior to discovery of the incorrect, false or misleading representation, the City of Iowa City may Initiate legal action to recover funds. APPENDIX A CHDO ELIGIBILITY CHECKLIST LEGAL STATUS The non-profit organization is organized under State and local laws, as evidenced by: a Charter, OR Articles' of Incorporation. No part of its net earnings inure to the benefit of any member, founder, contributors, or individual, as evidenced by: a Charter, OR Articles of Incorporation. Has a tax exemption ruling from the Internal Revenue Service {IRS) under Section 501 (c) of the Internal Revenue Code of 1986, as evidence by: _~ a 501(c) Certificate from the IRS. Has among its purpose the provision of decent housing that is affordable to low- and moderate-income people, as evidenced by a statement in the organization's: Charter, Articles of Incorporation, x Bylaws, OR Resolutions, CAPACITY Conforms to the financial accountability standards of Attachment F of OMR Circular A-110 "Standards of Financial Management Systems," as evidenced by: a notarized statement by the president or chief financial officer of the organization; a certification from a Certified Public Accountant, OR a HUD-approved audit summary. Has a demonstrated capacity for carrying out activities assisted with HOME funds, as evidenced by: X resumes and/or statements that describe the experience of key staff members who have successfully completed projects similar to those to be assisted with HOME funds, OR contract(s) with consultant firms or individuals who have housing experience similar to projects to be assisted with HOME funds, to train appropriate key staff of the organization. Please see Question ~11, page 9. Has a history of serving the community where housing to be assisted with HOME funds will be used, as evidenced by: X a statement that documents at least one year of experience in serving the community, OR for newly created organizations formed by local churches, service or community organizations, at statement that documents that its parent organization has at least one year of experience in serving the community. 2 ORGANIZATIONAL STRUC'rURE Maintains at least one-third of its governing board's membership for residents of low-income neighborhoods, 'other low-income community residents, or elected representatives of low-income neighborhood organizations as evidenced by the organizations: Bylaws, Charter, OR Articles of Incorporation. Under the HOME program, for urban areas, the term "community" is defined as one of. several neighborhoods, a city, county, or metropolitan area. For rural areas, "community" is defined as one or' several neighborhoods, a town, village, county, or multi-county area (but not the whole state), provided that the governing board contains low-income residents from each of the multi-county areas. Provides a formal proc,gss for low-income, program beneficiaries to advise the organization in all of its decisions regarding the design, siting, development, and management of all HOME-assisted affordable housing projects, as evidenced by: the organization's Bylaws, Resolution, OR a written statement of operating procedures approved by the governing body. A CHDO may be chartered by a state or local government; however, the state or local government may not appoint: {1) more than one-third of the membership of the organization's governing body; (2) the board members appointed by the state or local government may not, in turn, appoint the remaining two- thirds of the board members; and (3) no more than one-third of the governing board members are public officials, as evidenced by the organization's: Bylaws, Charter, OR Articles of Incorporation. If the CHDO is sponsored or created by a for-profit entity, the for-profit entity may not appoint more than one-third of the membership of the CHDO's governing body, and the board members appointed by the for-profit entity may not, in turn, appoint the remaining two-thirds of the board members, as evidenced by the CHDO's: Bylaws, Charter, OR Articles of Incorporation. PLEASE PROVIDE COPIES OF MATERIALS DOCUMENTING THE ORGANIZATION'S ABILITY TO MEET THE ABOVE-LISTED REQUIREIV]ENTS. Full documentation has previously been sukmitted with the Housing Fellowship's application for City HOME funds of 7-8-94. APPENDIX B NATIONAL 06JECTIVE CHECKLIST Please check all of the following that apply to your application. To expand the supply of decent, safe, sanitary, and affordable housing with primary attention to rental housing for very-low and low income Iowans. To strengthen the ability of local governments to design and implement strategies to achieve an adequate supply of decent, safe, sanitary, and affordable housing. To provide financial assistance needed to make new construction, moderate or substantial rehabilitation or acquisition of housing feasible. To promote the development of partnerships industry, and private organizations. among local governments, private To make housing more affordable for very-low and low income families through the use of tenant-based rental assistance. To develop and refine more cost effective methods for providing housing. To expand the capacity of non-profit community housing development organizations to develop and manage decent, safe, sanitary, and affordable housing. To help ensure that federal housing investments are available and affordable in mixed- income projects that are appropriate to the neighborhood. X To increase the investment of private capital and use of private sector resources. X To assist very-low and low income families to obtain the skills and knowledge to become responsible homeowners and tenants. Attachment A ATTACH MENTS GICHF Board of Trustee Resolution Supporting the Proposed Project Greater Iowa City Housing Fellowship ~pen~t~ doo~' /~rlo~/h2corno farm'l/es- P.O. Box 1402 Iowa City, IA 52244 3~_ 9-358-9212 Resolution of the Board of Trustees January9,1995 The Board of Trustees of the Greater Iowa City Housing Fellowship does hereby resolve that the President, the Vice President for Administration and the Administrator are authorized to prepare on behalf of the Housing Fellowship a grant application to secure Community Development Block Grant funding through the City of Iowa City in order to increase the supply of affordable housing in Iowa City. Adopted January 9, 1995 Secretary IOWA CITY HOME APPLICATION FORM GENERAL INFORMATION 1. Date~Feb. 7, 1995 Lead ApplicantName. City of Iawa Ctty TltJe Tit]~ nf Prnjprt' N(]IIq[NG FOR W(~RKTNC, q[,~LGI Fq Signature Applicant Address 41o E. Washington Phone (319)356-5248 Contact PersonSteven Nasby Addrese'41o E. Washington St. TitleAssociate Planner Phone (319) 356-5248 Secondary Applicant (if applicable) Contact Parson Address Title Phone ( Type of applicant (check one): Community Housing Development Organization (CHDOI Defined in the Administrative Rules "·Documentation of eligibility (by-laws, articles, IRS letter) see Appendix A ~blic ~ non-profit organization {non-CHDO) ' ~Documentation of non-profit status attached Private for-profit, individual or partnership applicant · 'Execute and attach the release of information and certification form (see following page). Federal Tax Identification Number: 42 - 6004805 Amount of HOME funda requested=!5o, ooo Loan De~erred Payment Loan (0%) Grant De ~cfiptton of your organization's recent actions to promote affordable housing in Iowa City and\or Johnson County. Briefly di=cuss the recent actions of your organization within the City of Iowa City or Johnson County which have promoted affordable housing opportunities (within the last 3 years). Please be as specific as possible, and discuss the actual imoact of these oroiects to the extent it is mea.,mrable. If no activities in support of affordable housing have been accomplished, insert NONE. (Examplas of actions which promote housing affordability for lower income citizens include:) Pursuit and receipt of grants and loans to reduce the development costs of new housing construction intended for lower income persons. Sponsoring or supporting housing applications (by local government, developers, non- profit organizations) for the construction or rehabilitation of housing for lower income persons. Encouraging or participating in the development of local non-profit development organizations whose primary purpose is the expansion of affordable housing opportunities within the community. Development of studies or adoption of documents which assess area lower income housing needs and establish methods or programs to address them. The City of Iowa City has been active in the area of affordable housing for many years. The City, through the CDBG and HOME programs has used hundreds of thousands of dollars for the development, rehabilitation or financing of affordable housing projects. These funds have helped create or maintain 388 units of affordable housing within the last three years. In addition to the 388 units, these funds have been used to assist non-profit agencies with housing activities; funds have assisted such agencies as the Domestic Violence Intervention Project, LIFE Skills, Inc., the O'Coldren Home, the Emergency Housing Project, Systems Unlimited, Mid-Eastern Council on Chemical Abuse, Community Mental Health Center, ',~outh Homes, Inc., and others. The Iowa City Public Housing Authority, with funds from the U.S. Department of Housing and Urban Development (HUD), assists approximately 1,000 households annually which receive rental assistance or occupy public housing units. In addition to these activities, the City has citizen boards, commissions and staff that are actively working on community issues and affordable housing. The City also works with and supports many organizations, non-profits, and for-profits relating to housing and the coordination of activities. Describe In detail the location (provide maps and~or drawings} and type of project to be funded with HOME funde (new construction, acquisition, rehabilitation). Include the total number of units =rid number of HOME ass{star units within thl8 project. If rental housing, please discuss the proposed rents and methodology you will incorporate for income targeting. Provide a proposed timetable for completion of the project, Our intent is to provide a safe, decent place for working singles to live. The Emergency Housing Project facility is beyond capacity, part of the reason is that there are a number of working singles living at EI~ because they simply cannot afford another place. A survey and count of the homeless was conducted in October, 1994 and the results showed that a majority of the persons (59%) were employed. In order to reduce the number of persons at the homeless shelters there must be housing available that extremelylow income persons can afford. Single persons are not eligible for rental assistance or public housing unless they are elderly or disabled. Housing for this group of persons is lacking within Iowa City and has been cited as a gap in our housing continuum. One method of filling this gap is to have available very low cost rental housing. Access to support services will be an important aspect for this project to succeed. We anticipate that the tenants will require some type of supportive service. Knowing this we will be making every attempt to accommodate these needs with this project. The location of this project has yet to be determined, however, it is essential that the building be centrally located and accessible to public transportation. Due to several factors, such as a lack of available land and timing, we plan to acquire an existing rental structure and perform rehabilitation as necessary. The number of units that will be available depends upon the size of the structures that become available, however, we intend to keep the project small (approximately 12 units +\-). All of the units would be HOME assisted. Initially, rents for the units would be placed at a flat fee of $125 per month or 30% of the tenant's income up to $250, at which point a tenant could afford to enter the private rental market. Rents at the project will be only increased slightly each year to adjust for inflation. The up-front expense of a security deposit has also been cited as a barrier for low income persons. From a practical standpoint, we recognize the need for some type of a security deposit. To accommodate the need for a deposit with the.low income person's inability to come up with up-front cash, we will spread the collection of a small security deposit out over a number of months. A timetable for completion of this project depends upon how quickly we can identify and acquire a building. The following is an anticipated timetable for the completion of this project. April - May, 1995 July, 1995 September, 1995 January, 1996 February, 1996 March, 1996 July, 1996 October, 1996 Application to the State of Iowa for HOME Iowa City HOME funds available for acquisition State HOME funds available for acquisition and rehab Site search completed Apply for Iowa Finance Authority Funds Site acquisition completed Rehabilitation begins Building ready for tenants Outline in dotall the propo,ed budget for the proje~. Please include other contributions (grants, t~x abatement. t~x credits, Ioana, I .-o- ......public etc.), pdvate loans, and equity. Please provide a pro-forma'which shows ~e revenues and expenses for ~he term . nf--~uuu~ure Improvements, for the HOME ProOfare are II .d ,. ~_~o ~or~ab,ll~ Pe.od. N . _ Project ~ .....-u~uon IV o~ the~TE. E~lai~e costs 92.206 of the HOME regula~ons. HOME Administrative Rules or Since the goal of this project is to provide very low cost housing to worldrig singles, ~ ~alaLa~ist~ there is a need for the full subsidy of housing funds. The following is a proposed budget. We are requesting a 0% deferred payment loan for all of the HOME and CDBG funds. Site Acquisition $100,000 HOME Funds (City of Iowa City) $200,000 HOME Funds (State of Iowa) $200,000 CDBG Funds (City of Iowa City) Rehabilitation $ 50,000 Iowa Finance Authority (State of Iowa) ~ HOME Funds (City TOTAL $~00,000 of Iowa City) We will also be requesting tax a pro-forma based upon abatement for this project from the City of Iowa City. Attached is 10 units of rental housing. Describe the amount of match that will be provlded by your organization for this project and the form (see HOME regulafione 92.218 -92.221) of the match. A total of $87,500 will be required as match for this project ($350,000 HOME funds x 25%) The proposed p oject ~ll be generating match from the IFA contribution. We anticipate that approximately $50,000 of IFA funds used for rehabilitation will be eligible as HOME match. Additionally, the amount of taxes abated by the City (if approved) will also count as match. Iowa City is involved with a number of affordable housing projects citywide and will be generating match for the HOME program overall. This match may not be connected with a HOME project, however, all contributions to affordable hou'sing are eligible HOME match (Other federal funds can not be used as match.) 10. Describe how the proposed project addresses the priorities and strategies of the 'CITY STEPS Plan. During the CITY STEPS meetings there were several needs which were cited over and over again, the main one being the need for affordable housing. The CITY STEPS plan identifies this need as a high priority, espeeiaily for the income group targeted by this project (0-30% of median income). In fact, this. proposed project attempts to address several needs identified in the CITY STEPS plan; 1) the need for affordable rental housing; 2) overcoming the barrier of up-front cash for a security deposit; 3) alleviating the overcrowding at the EF[P; and 4) developing housing for single persons with access to support services. The key to this project is that there is no rental assistance tied to the project or the prospective tenants. As mentioned earlier, there is a gap in Iowa City's housing continuum for working singles due to the'r ineligibility for recewe rental assistance and an income too low to enter the private housing market. 8 Please p~ovlda evidence of your organizafion'$ capacity to carry out the proposed project (see Running HOME p. 11-26) ~ the feas~bility of completing the project in a timely fashion. The City of Iowa City has professional staff that will be used to insure the timely completion of this project. Staff has been working on both CDBG and HOME projects for a number of years and has attended HUD training sessions relating to the use of HOME funds. While the City would retain ownership of the building, we are planning on contracting out the management functions to a local non-profit organization with experience in this area. Another possibility may be that the City would lease out the building to a non-profit agency. 12. Discuss your organlzation's policy for obtaining Input from low Income persons {see Running HOME p. 11-21) potentially benefiffing or affected by the proposed project. If applicant ls e non-profit, please Include evidence (such as minutes of a meeting) that the proposed project has the support of the organizatlon's Board of Directors. The City has boards and commissions that address housing and community issues. Low income persons serve on these boards and corerarno s. City staff is also active in working with and attending meetings of local community groups, such as the Local Homeless Coordinating Board, which addresses the needs of extremely low income persons. Additionally, the City held a series of public meetings and conducted outreach to solicit comments from very low income persons for the CITY STEPS plan. These CITY STEPS meetings also received input from non-profits, community groups, and others. This project, once operational, plans to utilize tenant input to improve or modify the operational and physical environment of the building. By involving tenants we hope to empower them and enhance the living environment of the building. IU APPENDIX B NATIONAL OBJECTIVE CHECKLIST Please check all of the following that apply to your application. X To expand the supply of decent, safe, sanitary, and affordable housing with primary attention to rental housing for very-low and low income Iowans. To strengther~ the ability of local governments to design and implement strategies to achieve an adequate supply of decent, safe, sanitary, and affordable housing. To 3rovide financial assistance needed to make new construction, moderate or substantial rehabilitation or acquisition of housing feasible. To promote the development of partnerships among local governments, private industry, and pr'vate orgamzations. To make housing more affordable for very-low and low income families through the use of tenant-based rental assistance. To develop and refine more cost effective methods for providing housing. To expand the capacity of non-profit community housing development organizations to develop and manage decent, safe, sanitary, and affordable housing, To help ensure that federal housing investments are available and affordable in mixed- income projects that are appropriate to the neighborhood. To increase the investment of private capital and use of private sector resources. To assist very-low and low income families to obtain the skills and knowledge to become responsible homeowners and tenants. GENERAL INFORMATION Lead Applicant Name FIRST NATIONAL BA~K Applicant Address204 E, WASHTNGTON ST. IOWA CITY, IA 52240 Contact Person JAYNE SANDLER Address 204 E. WASHINGTON ST. IOWA CITY, IA 52240 Date 1/25/95 Phone (319) 3.56-9000 Title SENIOR REAL ESTATE BANKER Phone ( 319 ) 356-9018 Secondary Applicant (if applicable) Contact Person Address Title Phone ( 3. Type of applicant (check one): Community Housing Development Organization (CHD0) Defined in the Adm'n'strat~ve Rules · ·Documentation of eligibility (by-laws, articles, IRS letter) see Appendix A Private non-profit organization (non-CHDO) · 'Documentation of non-profit status attached Private for-profit, individual or partnership applicant "·Execute and attach the release of information and certification form (see following page). 4. Federal Tax Identification Number: 42-0252720 5. Amount of HOME funds requested: $125,000. Loan _Grant 6. Description of your organizafion's recent actions to promote affordable housing In Iowa City and[or Johnson County. Briefly discuss the recent actions of your organization within the City of Iowa City or Johnson County which have promoted affordable housing opportunities (within the last 3 years). Please be as specific as possible, and discuss the actual imoect of these. eroiects to the extent it is measurable. If no activities in support of affordable housing have been accomplished, insert (Examples of actions which promote housing affordability for lower income citizens include:) Pursuit and receipt of grants end loans to reduce the development costs of new housiqg construction intended for lower income persons. Sponsoring or supporting housing applications (by local government, developers, non- profit organizations) for the construction or ~ehabilitation of housing for lower income persons. · Encouraging or participating in the development of local non-profit development organizations whose primary purpose is the expansion of affordable housing opportunities within the community. · Development of studies or adoption of documents which assess area lower income housing needs and establish methods or programs to address them, (SEE FOLLOWING RESPONSE) First National Bank has promoted and provided opportunities for affordable housing in the past three years. The following is a synopsis of First National Bank's involvement. Participation in the Downpayment Assistance Program offered by the City of Iowa City. First National Bank promoted through Realtor education and solicited these funds for the purpose of providing down payment assistance for said borrowers in order to acquire a residence. First National Bank accessed the Down Payment Assistance program three times while it was available and as a result three borrowers received $9,000. cumulative assistance, allowing them to purchase residences in Iowa City. Development and implementation of the 1993 Affordable Housing Program. This program was the first of its kind in the area, aiding low to moderate income (not exceeding $32,320 annual gross income per year) borrowers an opportunity to qualify and purchase a home. The program objective was to provide financing to low to moderate income applicants that may not otherwise be able to purchase a home and do so with limited down payment funds and closing cost requirements. First National Bank allocated $4 million to the program. Qualified low to moderate income borrowers were able to purchase with as little as 5% down payment from their own funds. There were limited closing costs, which borrowers were able to borrow. IHAP funds were able to also be utilized with this program. Aspects of the program included: 1.) A second mortgage was made available from First National Bank for an amount not to exceed $2500. to aid in the closing costs and additional down payment needs. This second mortgage was offered at an attractive interest rate of 7% fixed for 5 years, and no payments were required until the maturity of the 5 year balloon loan. 2.) The closing costs of the program were fbxed at $550.00. 3.) The underwriting guidelines used to qualify borrowers were expanded to allow for a greater ability to qualify and carry outside monthly obligations. 4.) The mortgage loan was a 5 year fixed rate loan at 6.75% with the option to convert to an adjustable rate loan for an additional 25 years. The caps for the adjustable aspect of this loan each time it adjusted was 1% with a maximum of 5% cap over the life of the loan. This loan was offered under the Community Investment Program, through the Federal Home Loan Bank. 5 .) Additionally, IHAP funds were available and a total of $200,000.in IHAP funds were used during 1993. First National Bank financed 68 borrowers, 24 of which accessed the second mortgage funding offerred by First National Bank. The average loan amount for this program was $57,890.17. Development and implementation of 1994 Affordable Housing Program. This program provided approximately $4.5 million in loans to low to moderate income pumhasers. The maximum income limits of this program were increased from limits in 1993 to $52,210. This expansion of the income limits allowed more low to · moderate income borrowers an opportunity to purchase a home. Benefits of the program included: 1 .) The total debt to service ratio was expanded to 38% of the borrower's gross monthly income, which is more liberal than the standard guideline. 2.) All borrowers were required to complete one Community Homebuyer class or home study guide prior to closing. This provided the future purchaser with information regarding credit, budgeting and other homeowner concerns that may need to be addressed in the future. 3.) A 5% minimum down payment was required, however for borrowers earning less than $45,410, only 3% needed to come from the borrower's own funds. The remaining 2% and closing costs could come from a grant or gift source. 4.) Additional assistance was available through the MCC (Mortgage Credit Certificate Program), IItAP (Iowa Housing Acquisition Program) and DAP (Downpayment Assistance Program, through the City of Iowa City.) 5.) This program offered two separate loan financing programs, each at a competitive interest rate. The cap on the adjusanents of the adjustable rate mortgage product were 1% each time it adjfisted and 5% over the lifetime of the loan. 6.) The normal requirement of a 2 month reserve for payment was waived. As a result of this award winning program (1994 Summit Award; Best Community Improvement Project, Iowa Banker's Association)This program aided 64 borrowers in finding a place that they could call their own and 33 of these borrowers accessed other progrmns to aid them in their purchasing ability. The average loan amount in this program was $71,417.44. * Security Deposit Loan Program for low income renters. This program was provided in parmership with the Greater Iowa City Housing Fellowship. It provided zero- interest loans to low income individuals to fund their security deposits. This program provided appmxiraately $12,000 in loans in 1993, while in 1994, 27 loans were extended. Participation in the Affordable Housing Homebuyer Seminar. Educating low to moderate income potential purchasers on the basics of home ownership, credit and budgeting. Participation of First National Bank's Senior Real Estate Banker as a member of the Housing Commission. This enables the bank to stay abreast of current affordable housing issues and programs publicly available, as well as privately and utilizes this information to develop .affordable housing programs for potential affordable housing purchasers. Describe In detail the location {provide maps and~or drawings) and type of project to be funded with HOME funds {new construction, acquisition, rehabilitation). Include the total number of units and number of HOME assisted units within thls project. If rental hotming, please discuss the proposed rants and methodology you will Incorporate for Income targeting. Provide a proposed timetable for completion of the project. (SEE FOLLOWING RESPONSE) This Manufactured Housing Afford.able Housing Program would aid in the acquisition of manufactured housing for affordable housing purchasers. This program is designed to aid in the financing of manufactured homes (home only). New and pre-owmt homes constructed since 1976 to HUD code are eligible. Single and multisectional homes are included. The homes must be placed at approved rental communities or on approved private sites. This program is targets pureha~ers that are ~ 80% median income. Bon'owers would be able to receiver up to $2500.in assistance. The procedure would follow a similar format to the City of Iowa City Downpayment Assistance Program. The funds provided would allow the purchaser m increase their down payment thereby lowering their interest rate and hence, their payment. This also provides the purchaser with more equity in their home. The funds for this program would be provided to the borrower as a declining balance loan. The balance would be amortized over a period of 10 years. This loan would be secured against the manufactured home as a second lien and upon the sale of the home any remaining balance would be paid off at that time. If the manufactured home is repossessed, the city would lose their lien position. The interest rate on the manufactured housing program has the ability to fluctuate from time to time based on the market fluctuations. The funds would be available July 1, 1995 and would be able to provide assistance to 50 applicants. These funds would be available to applicants that are locating the manufactured units in the City of Iowa City. From the funds requested and the number that we would then be able to provide this benefit, it appears that the funds would be utilized within an 18 month time frame, on an as needed and qualified basis. Outline In detail the proposed budget for the project. Please include other public contributions (grants, .tax abatement, tax credits, loans, Infrastructure Improvements, etc.}, private loans, and equity. Please provide a pro-forma which shows the project revenues and expenses for the term of the affordability period. NOTE: Eligible costs for the HOME program are listed In Section IV of the HOME Administrative Rules or 92.206 of the HOME regulations. (SEE FOLLOWING RESPONSE) 6 8. The proposed budget for this project is as follows: Down Payment assistance $100,000. Closing cost assistance 25,000. Administrative costs (provided by FNB) N/C (documentation fees) TOTAL $125,000. Funds that are available and can be used concurrently are: HtAP funds IHAP funds will be available for closing costs assistance and these funds can be used to buydown the interest rate, thereby lowering the payments for the borrower. The grant morales are determined by the income of the borrower and the loan amount. The forgivable grant cannot exceed $2750 or 5 % of the loan amount, whichever is less. Describe the amount of match that will be provided by your orgnnlzatlcn for this project and the form (sea HOME regulations 92.218 -92.221} of the match. (SEE FOLLOWING RESPONSE) 7 There are two sources of match for this funding. i. The borrower, who must provide, of his own funds, an 8% down payment. 2. First National Bank is matching funds via their absorption of all advertising costs, processing fees, and staff costs for this program. 10. Describe how the proposed project addresses the priorities and strategies of the CITY STEPS Plan, (SEE FOLLOWING RESPONSE) According to the CITY STEPS Plan the need for increased opportunities for homeownership is a high priority. It is the intention of First National Bank to provide opportunities for financing manufactured housing and other affordable housing to low to moderate income borrowers; first priority to households under 30% median income, while our second priority is to income earners over 30% median income. Also, by offering this opportunity to acquire housing with an additional down payment thereby lowering the interest rate, this allows the income earner to maintain a lower payment and allow for an increase in their monthly cash flow. This addresses the strategy to develop services to help low~income households acquire and retain affordable housing. This is in partial fulfillment of the high priority assigned to the needs for accessibility of affordable housing and the medium priority of manufactured housing/replacement and homebuyer assistance. First National Bank feels that by addressing these needs of the CITY STEPS Plan a portion of the low to moderate income population can be aided in their quest to find affordable housing. By offering the availability of competitive interest rates, the availability of used manufactured housing financing and down payment assistance, we are able to address some of the needs of the City of Iowa City low to moderate income population. 11. Please provide evidence of your organlzatton's capacity to carry out the proposed project {.se~4kmPJog HOME p. 11 26) ll~ the feasibility of completing the project in a timely fashion, (SEE FOLLOWING RESPONSE) 11. As a financial institution actively involved in current Affordable Housing programs, we feel that we are able to provide the staff and knowledge necessary to add an affordable manufactured housing program to our selection of home financing opportunities. Offering HOME funding as a supplement to this type of financing enables First National Bank to expand the number of borrowers we are able to help. We currently and will continue to staff our Main office with lenders knowledgeable with the aspects of the program guided potential purchasers in the financing of a manufactured home through our program. Since this is an ongoing loan program, there should not be any difficulty completing the project within the 18 month time period, as this is on a loan by loan basis and we expect that our staffing will remain or increase on an as needed basis. 12. Discuss your organlzation's policy for obtaining Input from low Income persons (see Running HOME p. 11-21) potentially benefitting or affected by the proposed project. If applicant Is a non-p~ofit, please Include evidence (such as mlnutse of a meeting} that the proposed project has the support of the organlzafion's Board of Directors. (SEE FOLLOWING RESPONSE) 10 12. First National Bank takes an active role in collecting information from low income persons. The Board of Directors of First National Bank have implemented a Community Reinvestment Act (CRA) policy which establishes a CRA committee within the bank. This committee consists of one Board member, the Bank President and five other First National Bank employees. This committee meets monthly and evaluates on an ongoing basis the fulfillment of the goals set forth by the policy. Many of our employees and a Board of Director member have participated in neighborhood meetings and CITY STEPS community meetings, gaining an understanding of the low income persons' needs. One of the bank's officers was the moderator for one of the CITY STEPS community meetings. Additionally during the past year, the Senior Real Estate Banker at First National Bank has been a member of the City of Iowa City Housing Commission. Each Real Estate Banker at First National Bank has offered assistance to individuals that walk into the bank needing information and counseling on home ownership and prequalification. If private for-profit, individual or partnership execute the following: I hereby give permi~ion to the City of Iowa City, Depa~ment of Planning and Community Development to research my (my company's) history, make credit checks, contact my (my company's) financial instit~ion, and peEorm other related activities nece~ary for reasonable evaluation of any application. I understand that all information submi~ed to the City of Iowa City relating to any application pa~ is subject to the Open Records Law [1991 Iowa Code, Chapter 22] and that confidentiality may not be guaranteed. I hereby ce~ify that representations, warranties or statements made or furnished to the City of Iowa City in connection with this application are ~ue and correct in all material respects. I understand that 't ~s a cr'mmal vio etlon under Iowa law to engage in deception and ~owingly make, or cause to be made, directly or in~rectly, a false statement in writing for the purpose of procuring assistance from a state agency · · · · · or poht~cal subdi~smn. Signature of Officer/Applicant: Date: . /. ~ NOTE: The CI~ of Iowa Ci~ will not provide assl~nce In sltua~ons where It is determined ~at any representa~on, warran~ or ~atement made In conheron with ~is applica~on Is incorrect, false, mlslea~ng o~ erroneous In any matedal respe~, If a~stance has already been provided by ~e ~1~ of Iowa CI~ pdor to ~scove~ of the Incorrect, false or ml~eadlng representation, ~e CI~ of Iowa ~1~ may Initiate legal ao~on to recover funds, 11 APPENDIX B NATIONAL OBJECTIVE CHECKLIST Please check all of the following that apply to your application, To expand the supply of decent, safe, sanitary, and affordable housing with primary attention to rental housing for very-low and low income Iowans. To strengthen the ability of local governments to design and implement strategies to achieve an adequate supply of decent, safe, sanitary, and affordable housing. To provide financial assistance needed to make new construction, moderate or substantial rehabilitation or acquisition of housing feasible. To promote the development of partnerships among. local governments, private industry, and private organizations. To make housing more affordable for very-low and low income families through the use of tenant-based rental assistance. m To develop and refine more cost effective methods for providing housing. To expand the capacity of non-profit community housing development organizations to develop and manage decent, safe, sanitary, and affordable housing. To help ensure that federal housing investments are available and affordable in mixed- income projects that are appropriate to the neighborhood. '~ To increase the investment of private capital and use of private sector resources. To assist very-low and low income families to obtain the skills and knowledge to become responsible homeowners and tenants. CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low-Income Residents DRAFT Consolidated Plan APRIL 1995 City of Iowa City CITY STEPS 1995-2000 City Council Susan Horowitz, Mayor Larry Baker Karen Kubby Ernie Lehman : Naomi Novick Bruno Pigott Jim Throgmorton Housing Commission Roger Reilly Benjamin Moore John McMahon James Harris Elizabeth SwenSon Jayne Sandlet Charles Eastham Priorities and Strategies Committee Members Robert Carlson Mary Ann Dennis Charles Eastham Jim Harris Cfis Kinkead Vicki Lensing Chris Randall Gretchen Schmueh Committee on Community Needs Marls E. Snider Keith Ruff Grace Cooper Mary Ann Dennis Linda Murray Lisa Engh John Falb Rusty Martin Chris Randall Gretchen Schmuch City Manager Stephen J. Arkins Department of Planning & Community Development Marianne Milkman, Community Development Coordinator Steven Nasby, Project Coordinator Stephen Long, Associate Planner Jenny Denney, Planning Associate Ray Keller, PCD Intern CITY INDEX EXECUTIVE SUMMARY ......................... .............................page 1 I. DEVELOPMle. NT OF THE 1995-2000 CONSOLIDATED PLAN ..page 2 A. THE PROCESS .......................................................page 3 H. HOUSING AND HO1ViELESS NEEDS ASSESSMENT .............. page 6 A. GENERAL ESTIMATED HOUSING NEEDS .................. page 7 B. HOUSING NEEDS ASSESSMENT ...............................page 7 C. HOMELESS N-E~F, DS .................................................page 20 D. SUPPORTIVE HOUSING NEEDS OF NON-HOMF, I,ESS SPECIAL NEEDS POPULATIONS ...............................page 27 E. LEAD-BASED PAINT HAZARDS ................................page 30 II[I. HOUSING MARKET ANALYSIS .......................................page 36 A. SIGNIFICANT CHARACTERISTICS OF THE HOUSING MARKET ................................................page 37 B. PUBLIC AND ASSISTED HOUSING ............................page 54 C. HOMELESS FACILITIES ...........................................page 57 D, SPECIAL NEEDS FACILrrlES AND SERVICES ............. page 62 E. BARRIERS TO AFFORDABLE HOUSING ......................page 66 IV. STRATEGIC PLAN .........................................................page 71 A. GENERAL FORMAT OF THE STRATEGIC PLAN ........... page 72 B. AFFORDABLE HOUSING: PRIORITY HOUSING NEEDS TABLE ...........................page 74 C. HOMELESSNESS: PRIORITY HOMELESS NEEDS TABLE ........................ page 81 D. OTHER SPECIAL NEEDS ..........................................page 83 E. NON-HOUSING COMMUNITY DEVELOPMENT PLAN...,page 84 F. BARRIERS TO AFFORDABLE HOUSING ......................page 97 G. LEAD-BASED PAINT HAZARDS ................................page 99 H. ANTI-POVERTY PLAN AND STRATEGIES ................... page 100 I. INSTITUTIONAL STRUCTURE ....................................page 106 J. COORDINATION... ....................................................page 110 K, PUBLIC HOUSING RESIDENT INITIATIVES ..................page 111 A, STANDARD FORM-424 ............................................page 114 B. ESTIMATED RESOURCES FOR FY1996 .......................page 118 C. ACTIVITIES TO BE UNDERTAKEN IN FY96 ................page 119 D. GEOGRAPHIC DISTRIBUTION ..................................page 13~ E. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES .................................................page 13 .~ F. OTHER ACTIONS ....................................................page 14 C: G. PROGRAM SPECIFIC REQUIREMENTS .......................page 14'~ VI, APPENDICES .......................... ....................................page 14.i A. Appendix 1 ...........................................................page 14i B. Appendix 2 ...........................................................page 157 C. Appendix 3 ...................~ .......................................page 160 D. Appendix 4 ...........................................................page 16, EXECUTIVE SUMMARY (The executive summary has not been completed, one will be included with the final document.) I. DEVELOPMENT OF THE 1995-2000 CONSOLIDATED PLAN (CITY STEPS) I A. THE PROCESS In September 1994, the Community Development Office of the City of Iowa City began the consolidated planning process by meeting with other department leaders, social service agencies, and citizen committees to ensure cooperation and broad-based community participation. These early meetings helped to design a comprehensive strategy for collecting data, hearing citizen and social service agency needs and concerns, assimilating information, and prioritizing conm~unity needs. CITY STEPS was chosen as the name for Iowa City's Consolidated Plan with the hope that the process and the resulting comprehensive plan would be more easily identified by its users and creators, the citizens of Iowa City. Throughout this document CITY STEPS and Consolidated Plan are used interchangeably. The City of Iowa City served as the lead entity in overseeing the development of CITY STEPS. A list of agencies, groups, organizations, and others who participated in the process through attendance at public m~h~ is included in Appendix 1. 1. Community Particit~ation Process CITY STEPS was developed through citizen participation. The process offered numerous opportunities for public input, comment and review. In particular, opportunities were provided for the exchange of ideas and information with social service agencies, program consumers, interested citizens, elected officials, and City staff. The concerns raised and solutions suggested in these forums becmne the basis for the needs, strategies, and objectives of CITY STEPS. During October and November, 1994, six CITY STEPS public hearings were held to discuss the needs of low-income residents. Letters of invitation to participate and posters were sent to more than 200 social service agencies, advocacy groups, chumhes, civic and neighborhood organiza- tions, and local businesses. Posters and press releases were also posted in libraries and public buildings to alert the general public and the media. (See Appendix 2) The public hearings were held in four locations throughout the community, and were well attended by social service agencies, City officials, community residents, and program users. They discussed homeless needs, housing needs, and non-housing community development needs. Two general public hearings were held in the community centers of low-income neighborhoods to facilitate the participation of those residents. City staff also visited the free lunch program, the emergency housing shelter, and the Salvation Army day shelter to ensure the views of homeless service users were included. All of the forums were extremely well attended'by a wide cross section of the community. Additionally, public access television m-broadcasted the he~ings throughout October and November. The interest generated through these hearings also led to several feature stories and editorials in local newspapers and television. Summaries of the needs and issues raised at the six public t~t~,~s are provided in Appendix 3. The issues raised at these meetings in addition to supporting data from the Comprehensive Housing Affordability Strategy (CHAS) and other sources were the basis from which a citizen committee developed strategies and priorities for meeting the identified needs. Six members of the Priorities and Strategies committee represented three citizen committees: the Committee on Community Needs, the Housing Commission,~d the Local Homeless Coordinating Board; two other committee members served as representatives of the business community. The Priorities and Strategies Committee, with the assistance of City staff, developed and approved a document to serve as a draft of the Needs, Strategies, Objectives and Priorities for CITY STEPS. This document was made available for public comment, a public hearing was held in January, 1995, and the City Council approved the document on January 26, 1995. This document then served as a tool to assist in funding allocation decisions during the City of Iowa City's FY96 Communi- ty Development Block Grant (CDBG) and HOME programs allocation hearings in February and March, 1995. A final draft of the entire CITY STEPS Consolidated Plan was prepared by City staff and made available for a thirty-day public comment period that began March 28, 1995 and ended April, 26, 1995. The final plan, including comments received during the public comment period, was approved by the Iowa City Council on April 25, 1995. During the public comment period a presentation of the CITY STEPS plan was also made to the Johnson County'Council of Governments (JCC-OG), which is made up of members of the Johnson County Board of Supervisors and leaders of small communities in the county. 2. Consultation with Social Service Agencies and Other Entities The entire CITY STEPS Consolidated Plan was developed with the assistance, support, and active participation of social service agencies in the community. From review of the Citizen Participa- tion Plan and participation in the information gathering process, to service on the Priorities and Strategies Committee and comment at public hearings, the views, concerns and assessments of social service agencies and the consumers they represent have shaped the creation of CITY STEPS. City staff also worked closely with the JCCOG Human Services Coordinator and other JCCOG staff to define needs facing the greater Iowa City community. Some discussions were held with JCCOG related to housing and transportation needs. 3. Summary of Public Comments Comments from Public Hearing 1/95: NEEDS, STRATEGIES, OBJECTIVES and PRIORITIES OUTLINE COMMENT Mention specific programs and agencies. Point-in-time count (HUD 1) seems to under count homeless. Need to include youth transitional housing in discussion. Need to provide a narrative discussion of the ranking system - especially No Such Need. Review inclusion of needs of persons with substance abuse problems. Review inclusion of adaptation of facilities for persons with disabilities. Use care in language describing persons with disabilities and special needs. Grammar and style suggestions. RESPONSE Avoided in order to make Plan flexible and accessible to all users. For this reason, narrative uses mostly annu- alized data. Included in final document. Included in final document. Reviewed and incorporated. Reviewed and incorporated. Reviewed and incorporated. Reviewed and incorporated. ppdcdbg\citystep~pmcess II. HOUSING AND HOMELESS NEEDS ASSESSMENT II A. GENERAL ESTIMATED HOUSING NEEDS Housing that is affordable is a primary concern for Iowa City. According to published data from the Iowa City Board of Realtors (second quarter of 1994), the median price of a single- family home in Iowa City is $106,500. This ranks Iowa City as having the highest cost single- family housing in the state. Also, the rental costs in Iowa City are very high due to the number of students attending the University of Iowa. Very low vacancy rates fuel the increas- ing cost of both rental and owner-occupied housing. Simply stated, demand exceeds supply. 1. Source of Data Data for this section come primarily from the 1980 and 1990 U.S. Census. Other information, is from other sources generally considered reliable, such as agency records and specific surveys. Where possible, updated information has been included to provide an accurate picture of the City's housing needs. Most of these data are current to June, 1994. 2. Consultation with Social Service Agencies and Other Entities The City of Iowa City held a series of public meetings in order to gain input for this plan. Participating in those meetings were representatives of many local social service agencies. Other entities, such as local governments, were contacted and provided information regarding the development of this plan. Additionally, the City has received ~witten and oral comments relating to the plan. 3. Housing Needs of Persons with HIV/AIDS and Their Families Housing needs of persons with HIV/AIDS were not well documented during the public partici- pation process. However, in fiscal year 1993 the City funded a housing study targeting persons with HIV/AIDS. The Iowa Center for AIDS Resources and Education (ICARE) conducted and presented its housing study to the City in early 1994. The findings and determinations of this study have been used to determine the housing needs of persons with HIV/AIDS for' the purposes of the Consolidated Plan. II B. HOUSING NEEDS ASSESSMENT In the last decade, Iowa City experienced an unanticipated population growth of 18 percent. This increase has resulted in additional and continuous stress oil the housing market as it strains to meet the mounting housing needs. Iowa City has a predominantely young population. The median age of 24.9, which is lower than both the state (34.0) and national level (32.9), reflects the student population. Another devia- tion from national norms is that approximately 25 percent of the population is under 18 or over age 65, compared to national and state levels of around 40 percent. Enrollment at the University of Iowa is approximately 27,000. Of these, approximately 77 percent, or 20,829 reside within Iowa City and make up about 33% of the city's resident population. Mainly due to the student population, the majority of all households in Iowa City are "non-fmnily" and are like{y to be renters. Many students are renters, but it is difficult to determine exactly what percentage of renters are students. Only 45 percent of the housing units in Iowa City are owner-occupied, compared with a state level of 64 percent and a national level of 70 percent. Table 1 shows the housing needs of low-income persons and was generated for the City of Iowa City by the U.S. Department of Housing and Urban Development (HUD) from 1990 Census data. The Iowa City Public Housing Authority (ICPHA) provides 909 units of rental housing through its programs (Public Housing and Section 8). These 909 units supported by the ICPHA are not a part of the data in Table 1 because these households pay only 30% of their income for rent and the rental units they occupy do not have housing problems. Households with "housing problems" are those which: 1) occupy units lacking complete kitchen or bathroom; 2) occupy an overcrowded unit (more than one person per room); or 3) are considered cost burdened (where housing costs, including utilities, exceed 30% of gross income (housing costs of 50% or more is considered a severe cost burden). INSERT TABLE XHERE 1. Renters In 1990, rental units comprised approximately 55 percent (12,048 units) of the total housing market. Statistics from Table 1 show that 79.5 percent of all low-income households (both owner and rental), or 9,078 units are rental households. Also according to Table 1, of the low- income rental households (,9078), 6,123 or 67.4 percent are non-elderly, and are not related. This indicates that approximately two-thirds of all low income rental households may be students, however, this still leaves 2,955 low income rental households identified as elderly or related. The data show that there are approximately 2,500 low-income renter households paying more than 30% of their income for housing. In addition, there are 909 households receiving rental assistance through the Public Housing Authority (PHA). In order for low-income households to maintain a decent standard of living it is important that they not pay more than 30% of their gross income for housing. The PHA currently has 82 units of scattered-site public rental housing and is in the process of constructing 33 units of single-family housing and purchasing another 10 units. As funds become available from HOD, tile PHA applies for funds to increase the number of public housing units and the number of Section 8 Certificates and Vouchers. The PHA has a waiting list of approximately 500 households who are in need of assistance (as of June 30, 1994). Tenant-based rent assistance programs seem to provide the greatest flexibility regarding housing type, location, and access to the larger private sector rental market. Tenant-based assistance programs are available through the Section 8 and HOME program; to date, HOME program funds have not been used for this purpose. The high cost of damage and utility deposits acts as a barrier to entrance into the rental market for very low-income families and individuals. Currently there are no current rental policies that allow payments to be spread over a few months to ease the cash-up-front crisis. Greater ] l ~ ol ~he Io~low~ng date: I FY: t~.o~gh City of Iowa City. Iowa j J Juno 1993 J 1994 I 1998 ................................................................... ~nter. I Own~ Hou=eh~ {2 ~o 4l (5 ~ ~e) J H~ah~ J J Own~ Own~ J H~ .................................................................. I ............................................................................................I .......................I ..........................................................I ....................... ....................................................................................................................................... 70% J 28% ~% I 39% I ....................................................................................................................................... I ..............................................I .......................t .......................I .......................I ....................... ..................................................................... [ ......................................................................I .......................J .......................I ....................... 323 21 6~ ~ 1,~5 21S 603 J 878 1.883 ....................................................................................................................................... 18. TetdH~'' 826 3.179 ~ 286 7.757 J 12,048 2.129 7.787 J 9.916 21.964 ....................... I ..............................................I .......................I .......................I .......................I .......................I ................ ................................................................. 41% 01% 5g% I 53% m 13% j 15% m 14% m lg. % w~hmyH~Pr~e~ 41% · ' ~ ~ ~c~ gr~ -- ~ thio ~e g5% o~ MFI Iowa City Housing Fellowship, in conjunction with First National Bank, has a loan program that provides deposit assistance. Many households are one small crisis away from homelessness. In order to help fanrilles remain in their homes, Hawkeye Area Community Action Program (HACAP) operates two programs providing limited assistance with utility payments for income-qualifying individuals. The Salvation Army provides assistance with water payments up to $50 for a small handful of households. individuals/families. The State of Iowa operates a fund that allocates $500 a year to income eligible families with children to keep them in their homes. In addition there are small, private groups providing emergency assistance. a. Small Related Households (2-4 members) Table I shows that there are 755 small related rental households between 0-30 percent of median income. Of these, 83% experience some type of housing problem, 77% have a cost burden greater than 30% of their gross income and 56% have a cost burden greater than 50% of their gross income. Households in the 0-30 % income category have a maximum income of $14,100 (1994 HUD Income Guidelines) per year, $4,230 of which can be spent for housing costs (including utilities) annually or $352 per month. HU~) establishes a fair market rent (FMR) for Iowa City annually. FMRs are established at the 45th percentlie according to a rent survey conducted by HUD. Currently in Iowa City, the FMR for a two-bedroom unit with utilities was $512. Thus, there is approximately $160 per month of additional cost burden to the highest-income families in this income category. Census figures also show that there are another 533 small related rental households between 31-50% of median income. Of these, 71% experience some type of housing problem, 61% have a cost burden greater than 30% of their gross income and 14% have a cost burden greater than 50% of their gross income. The households in the 31-50 % income category have a maximum income of $23,500 (1994 figure) per year, $7,050 of which can be spent for housing costs (including ntilities) per year or $587 per month. Again, fair market rent for a two bedroom unit with utilities was $512. If they can find one, households near 50% median income can just afford a two-bedroom apartment at fair market rent. Last, data show that there are 867 small related rental households between 51-80 percent of median income. Of these, 31% experiencd some type of housing problem, 21% have a cost burden greater than 30% of their gross income and 1% have a cost burden greater than 50% of their gross income. Households in the 51-80% income category have a maximum income of $37,600 (1994 figure) per year, $11,280 of which can be spent for housing costs (including utilities) annually or $940 per month. Most of these households can afford a rental unit in the private market without rental assistance. b. Large Related Households (5 or more members) Data show that there are I I l large related rental households between 0-30 percent of median income. Of these, 69% experience some type of housing problem, 59% have a cost burden greater than 30% of their gross income and 37% have a cost burden greater than 50% of their gross income. Households in this income category have a maximum income of between $15,240 - $18,600 (5-8 persons), with an average of $16,920. Given this average income, a household can spend $5,076 for all housing~ts (including utilities) or $423 per month. A three-bedroom apartment at fair market rent is $712 per month and a four-bedroom unit is $840 per month (both include utilities). Clearly these households cannot afford units at fair market rent without substantial rental assistance. Census figures also show that there are another 76 large related rental households between 31- 50 percent of median income. Of these, 79°,4 experience some type of housing problem, 49% have a cost burden greater than 30% of their gross income and 7% have a cost burden greater than 50% of their gross income. The households in the 31-50 % income category have a maximum average income of approximately $28,200. Thirty percent of this figure or $8460 can be spent on housing costs (including utilities), which works out to $705 per month. Again, the ability to pay rent is lower than the cost of a three or four-bedroom rental unit at fair market rent ($712 and $840, respectively), but not as dramatic as the gap identified in the 0- 30% income group. Lastly, data show that there are only 17 large related rental households between 51-80 percent of median income. Of these, 65% experience some type of housing problem, 59% have a cost burden greater than 30% of their gross income and none have a cost burden greater than 50% of their gross income. Households in the 51-80% income category have a maximum average income of.$45,125 (1994 figure) per year, $13,538 of which can be spent for housing costs (including utilities) annually or $1,128 per month. Most of these households should be able to afford a rental unit in the private market without rental assistance. c. Elderly Households (1 and 2 members) Data show that there are 238 elderly rental households between 0-30 percent of median income. Of these, 60% experience some type of housing problem, 56% have a cost burden greater than 30% of their gross income and 28% have a cost burden greater than 50% of their gross income. Households in the 0-30 % income category have a maximum income orS11,280 (1994 figure) per year, $3,384 of which can be spent for housing costs (including utilities) annually or $282 per month. Fair market rent for a one-bedroom unit with utilities was $400 (1994 figure). Comparing the figures, there is an approximate $118 per month cost burden to even the highest income families in this income category. Census figures also show that there are another 195 elderly rental households between 3140 percent of median income. Of these, 52% experience some type of housing problem, 52% have a cost burden greater than 30% of their gross income and 25% have a cost burden greater than 50% of their gross income. The households in the 31-50 % income category have a maximum income of $18,800 (1994 figure) per year, $5,640 of which can be spent for housing costs (including utilities) annually or $470 per month. Fai~ market rent for a one-bedroom unit with utilities was $400 (1994 figure). This shows that the households near 50% median income can just afford a two-bedroom apartment at fair market rent; however, the availability of apartments at fair market rent is a problem. Last, data show that there are 163 elderly rental households between 51-80 percent of median income. Of these, 43% experience some type o[ housing problem, 43% have a cost burden greater than 30% of their gross income and 3% have a cost burden greater than 50% of their gross income. Households in the 51~80% income category have a maximum income of $30,100 (1994 figure) per year, $9,030 of which can be spent for housing costs (including utilities) annually or $752 per month. The majority of these households, according to the data, can afford a rental unit in the private market without rental assistance. d. Non-elderly Single Persons According to Table I there are 9,078 low-income renter households (out of 12,048 occupied rental units)~.of these, 2,995 are either elderly, small related or large related. This leaves 6,123 rental households that are either not related or consisting of single members. Determining the actual number of single households is not possible with the information available. However, common experience suggests that a vast majority of these 6,123 households are made up of non-related college students and that a low number of them are single-member households. Estimates from (he University of Iowa (1994) show that there are approximately 20,829 students living in Iowa City (with approximately 14,000 living in non-university rental hous- ing). The 1990 Census figures show that there are 2.1 persons per occupied rental uait. By assuming the same percentage of incidences of being low income applies to the students (which is a very conservative estimate, since we believe that the vast majority of students are low income) there would be approximately 10,500 low income students, and at 2. I persons per unit there would be approximately 5,000 low income student households. If we use these rough estimates, there would be approximately 1,123 low income single households in Iowa City that are not students. Since there are no reliable figures on this group we cannot presume specific needs, however, there are some general needs that are apparent. First, single persons are not eligible for Section 8 rent assistance unless they are disabled or elderly. Second, the number of single persons at the local emergency shelters is significant. Most of these individuals are employed but cannot afford a rental unit (fair market rent for an efficiency is $301 per month). It is apparent that very low-cost rental housing is needed for these working singles and rental assistance for the extremely low-income households under 30% median income. Third, having funds for security deposits and locating units are also problems for this group of renters. e. Summary The principal problem low-income rental households face is being cost burdened (i.e., paying too much for housing expenses). This problem is due to the low income level of these households and the relatively high cost of rental housing. The households under 30% of median show the greatest need for rental assistance. There are many households within the 31- 50% median income group with a cost burden greater than 30% who also need rental assis- tance. Additionally, there are sever~tl other problems that have been identified for these lower- income rental households. First, is the problem of comir~g up the up-front cash necessary for a security deposit, generally equal to one or two months rent. Second, is the need for assis- tance in locating rental housing. Just because a household can afford a rental unit at fair market rent does not mean that they can find one due to the low vacancy rates in Iowa City or the household's ovm inability to fully use the resources that are available to locate an apartment. Third, the need for some type of living skills training. Many lower-income households are evicted or in jeopardy of being evicted because of some problem with their landlord (rent paid late, damage, housekeeping). By providing some type of living skills training and/or intervention, a number of~h~eholds could be helped to remain in a rental unit. 2. Owners In 1990, owner-occupied units comprised approximately 45 percent (9,916 units) of the total housing stock in Iowa City. Low-income households comprise 23.7 percent or 2,337 units of all owner-occupied units in Iowa City. Of the low-income owner-occupied households (2,337), 1,480 or 63.3 percent are non-elderly. The HUD data compiled does not separate the non- elderly households into small and large related as it does with rental housing. When homeownership opportunities arise for lower income groups, it is generally for an older home that is likely to be in need of repair. The City's Housing Rehabilitation program assists first-time and existing low income homeowners. Accessibility is also an important need addressed by the housing rehab program. Many persons who are disabled cannot afford to make the necessary modifications to their homes. Due to the medical services and human services available in Iowa City, there are a large number of households in need of this type of assistance. In order to assist potential first-time homebuyers, the City, in conjunction with several banks and real estate agencies, planned and conducted homebuyers educational seminars. The seminars were target6d to lower income households and focused on issues such as budgeting, credit and available assistance for lower income households. In order to buy a home, many lower income households access the State's downpayment assis- tance program, called Iowa Housing Assistance Program (IHAP), through local lenders. In FY94, IHAP provided $4.3 million in loans to 2,732 lower income households statewide. Of that amount, Iowa City households secured approximately $245,000 in loans in FY94; the loans averaged approximately $2,450 per transaction. The need for emergency assistance for mortgage foreclosure prevention and utility payments was mentioned several times at the public hearings. There are lower income households which need assistance on an intermittent basis to pay outstanding bills which may prevent them from losing their homes. As a result of Iowa City's expensive housing market, households have turned to other housing options. For instance, the number of manufactured homes being located in Iowa City and Johnson County has greatly increased from 1980 to 1990 (43% and 50% respectively). There are currently an estimated 1300 manufactured housing units in Iowa City or 5.8% of all housing units, compared to 6.0% statewide and 9.2% nationally. Although manufactured housing parks in Johnson County are expanding, the vacancy rate remains very low. Due to the "hot" housing market in Iowa City, developers have concentrated on building homes in the $12Y,000 to $300,000 price range. This type of home maximizes the builder's return on investment. During the last two years there have been over 425 single-family homes built in Iowa City alone. However, at an estimated average sales price of over $150,000, very few of' these homes are affordable to households with incomes under 80 percent of median. There is a need to build homes in the $70,000 - $80,000 range that are affordable to households between 50% - 80% of median income. According to the 1990 Census, Iowa City's owner-occupied housing stock consists of' 9,916 units, of this number 59.9 percent or 5,882 units were constructed before 1970. Housing that is about 25 years old begins to need some type of rehabilitation. Approximately 2,337 units located citywide are owned by low-income residents. These homeowners are eligible for the City's extensive housing rehabilitation program (including accessibility). The Housing Reha- bilitation Program continues to have a waiting list for assistance even though the CDBG program has not been advertised for more than 2 years. While a countywide rehab program does not exist, the City receives numerous requests for rehab services outside the city limits. Another rehabilitation program, operated by Elderly Services Agency (ESA), has a waiting list of approximately /0 and handles&_O_~ inquiries annually. Accessibility improvements are a very important aspect of ESA's program. The program needs to be expanded throughout the city and county to assist elderly, and low-income residents. These two rehabilitation programs are essential in order to assist low-income households maintain a decent, safe living environment. Without the rehabilitation programs the City could lose a significant number of housing units now occupied by lower income households and many homeowners could lose their homes. The 1990 Census data shows that Iowa City has approximately 15,550 housing units construct- ed pre-1976, before many energy efficiency measures and codes went into effect. The needs of these homes may include insulation, weatherstripping, furnaces, window replacement, and other energy efficient measures. a. Elderly, Small and Large Related Households Table I shows that there are 484 owner-occupied households between 0-30 percent of median income (234 elderly and 250 other). Of these, 68% experience some type of housing problem, 66% have a cost burden greater than 30% of their gross income and 39°,4 have a cost burden greater than 50% of their gross income. Since the incomes of these households is so low (under $19,000), it is not surprising that they experience a cost burden or severe cost burden. Census figures also show that there are another 554 households between 31-50 percent of median income (280 elderly and 274 other). Of these, 36% experience some type of housing problem, 35% have a cost burden greater than 30% of their gross income and 11% have a cost burden greater than 50% of their gross income. Last, Table 1 shows that there are 1299 owner-occupied households between 51-80 percent of median income. Of these, 36% experience some type of housing problem, 34% have a cost burden greater than 30% of their gross income and 1% have a cost burden greater than 50% of their gross income. b. Non-elderly Single Persons The number of single member owners is not possible to determine by using the Census. data that is available. Given the high cost of housing, a single member homeowner would have to be earning a significant income to afford a home and probably would not be conside~'ed a low income household (under 80% median family income). Conventional wisdom suggests that the number of low-income non-elderly single-member households is probably quite low in Iowa City. ~ c. Summary As with the renter households, the principal problem facing homeowners is the cost of housing; although the problem is not as severe, Another problem, especially for the lowest income households, may be the maintenance and upkeep of their home. Generally these households are either elderly persons on a fixed income that cannot afford maintenance or major repairs. Another category may be families that have just been able to purchase an older home but cannot handle the added expense of maintenance. In either instance, housing rehabilitation and accessibility are important issues, both in order to maintain the housing stock and to enable elderly persons to remain in their home safely. Homeownership oppommities for low income persons are not especially prevalent in Iowa City due to the high cost of most housing, including older units in need of repair. There is an interest in and need for programs designed to assist low income households.: There are several affordable housing programs offered by local financial institutions and they are being well used by a number of lower income households. Similarly, the IHAP program is used by residents in Iowa City and statewide. IHAP has been exhausting its funds before the end of each year due to the increasing demand. In addition, the number of persons attending our Homebuyers Educational Seminar shows that there is a strong interest in homeownership opportunities. Finally, there were several comments received through the CITY STEPS citizen participation process expressing the need for affordable homeownership options. 3. Elderly Persons See renters and owners sections above (I1.B. 1 and 2). 4. Persons with HIV/AIDS and Their Families The Johnson County Department of Health stated that there were 49 AIDS cases in the county as of December 1993. Iowa City's medical facilities attracts persons with HIV/AIDS. As part of the City's CDBG program, ICARE conducted a housing stud3/and survey of persons with HIV/AIDS, which was completed in March 1994. The study states that "in terms of housing needs, housing assistance appears to be the most effective and necessary kind of support needed by people living with HIV/AIDS". According to the survey results, 91 households out of 129 answering the question, had incomes under $11,000 per year and of these 44, had incomes under $6,000 per year. The income level of this population is affected by their illness and inability to work. This overall lack of income clearly' shows the need for some form of housing assistance. The study also indicates that the need for in-home services (e.g. cleaning, shopping, etc) is as important as the need for housing or rent assistance. The majority (70%) of the persons answering the survey lived with either family members, friends, or a spouse. 5. Persons with Disabilities Iowa City's excellent services, medical facilities, and the University of Iowa results in persons with special needs moving into the community. Because of this, the need for housing and supportive services in this area is increasing. Data collected for the 1994 CHAS is presented in Table #~Y-'~'. The majority of this information was generated using national norms and statistics provided by HUD, unless noted. An inventory of accessible and adaptable rental units is compiled and available from Housing and Inspection Services. The November, 1994 listing of units shows that 398 are available citywide. This number does not take into account the number of owner-occupied or rental units that are accessible or adaptable, group homes or human service agency facilities, or new units which may have been completed. Additional information on housing for persons with special needs is provided in section II.D. Some special needs groups do not require housing that is uniquely modified and they are able to utilize existing housing stock. Each year the City's Housing Rehabilitation Program and ESA both receive requests and complete projects for accessibility modifications or repairs enabling lower-income persons to remain in their housing unit. Appmx'finately ~ tails are received annually from lower income persons needing accessibility modifications or improvements.. This program provides a low cost, effective method of meeting the needs of some special needs households. 6. Discussion of Cost Burden and Severe Cost Burden HUD defines cost burden as a household paying more than 30% of its gross income for housing costs including utilities, and a severe cost burden as a household paying more than 50% of its gross income for housing expenses including utilities. On page ~ HUD Table'21~, shows that there are 2,955 low income rental households and 2,337 low income owner-occu- pied households in Iowa City. The number of low income renter households with a cost burden or severe cost burden number 1504 or 51 percent. This compares to 955, or 41 percent low income homeowners who have a cost burden or severe cost burden. The following is a brief breakdown of households by tenure and income level, who have a cost burden or severe cost burden. INCOME LEVEL RENTER HOUSEHOLDS COST BURDEN SEVERE COST BURDEN 0-30% Median Income 779 531 31-50% Median Income 463 129 51-80% Median Income 262 14 TOTAL 1504 67 Source: I-KID Office of Community Planning and Development; 1990 Census OWNER-OCCUPIED HOUSEHOLDS INCOIvlE LEVEL COST BURDEN SEVERE COST BURDEN 0-30% Median Income 319 189' 31-50% Median Income 194 61 51-80% Median Income 442 13 TOTAL 955 263 Source: HUD Office of Community Planning and Development, 1990 Census Small related rental households and non-elderly homeowners are the t~vo groups with the highest incidences of cost burden and severe cost burden, especially within the 0-30% median income categories. This is supported by the fact that the waiting list for Section 8 rent assistance consists of 508 households, 436 (86%) of whom are waiting for one and two bedroom units. Additionally 750 households, out of 909 already receiving Section 8 assistance, reside in units that are two bedrooms or smaller. No data for homeowners, other than that presented in HUD Table 1, is available to further supFort this statement as it relates to home- owners. 7. Overcrowding Based on the 1990 Census, overcrowding is slightly more of a problem than it ~vas in 1980. The number of persons per unit has increased, especially in rental units, from an overall figure of 1.7 persons per unit in 1980 to 2.1 persons per unit in 1990. Overall, the number of owner- occupied and rental units with more than on~ ~rson per room has increased from 366 units (1980 census) to 635 units (1990 census). Overcrowding is occurring in 3.2 percent of all housing units. Some of the overcrowded units are presumably inhabited by students who are doubling up to cut the cost of housing. Other overcrowded units may house very low income persons. Based on 1990 Census data, overcrowding is not significantly worse in minority households than for the general population. 8. Substandard Housing Iowa City is fortunate to have an active code enforcement policy, especially for rental units. Housing and Inspection Services (HIS), a City department, makes approximately 4,000 inspec- tions and reinspections annually, the vast majority being on rental property. HIS traditionally has not been involved with inspecting owner-occupied units except on a complaint basis. For the purposes of this document, Iowa City defines substandard housing as "a unit which has one or more major code violations, and/or threatens a household's safety and welfare". The majority of units which would be considered substandard are owner-occupied units, because they tend to be older and not kept up as well as rental properties which are inspected at least once every other year. However, due to the high cost and scarcity of housing the City has a very low percentage of housing units not suitable for rehabilitation (<1%). According to the 1990 Census, data show that there are 9,916 owner-occupied housing units and 59.9 percent of them were constructed before 1970. Experience with our Housing Rehabil- itation Program indicates that at approximately 25 years of age housing begins to deteriorate, especially the major systems (i.e. furnace, roof, etc). A number of current applications for rehabilitation assistance have come from homeowners whose homes were built in the early '1970s. Additionally, approximately 15,500 housing units (rental and owner-occupied) were built before many energy efficiency measures and codes went into effect around 1976. In order to save energy and reduce costs for low income homeowners, there are several organiza- tions and a utility company that provide energy efficiency modification assistance. Energy assistance modifications include insulation, weather-stripping, energy efficient furnaces, window replacement, and other energy efficient measures and equipment. The City has an active Housing Rehabilitation Program which has been in existence since the 1970s. Annually it participates in approximately 40 rehabilitation projects and continues to have a waiting list although it has not been advertised for over two years. The rehabilitation program has helped to maintain the affordable housing stock and prevent homes in need of repair from being lost. In addition, Elderly Sen, ices Agency (ESA) provides a small repair program for persons over age 62. This prograin has been performing approximately 60 repairs and modifications to units so that the homeowner can safely stay in their home. ESA also continues to have a waiting list for its program. Recently, the City has had a number of inquires from persons residing'outside of the City for housing rehabilitation assistance. The City has brought this issue to the attention of Johnson County and several human service agencies that may be able to address these needs. a. Comparison to Housin~ Conditions for Iowa City as a Whole Housing conditions throughout the community are generally good to excellent. There are very few "pockets" where the housing is in extreme disrepair or blighted. The City has designated five neighborhood improvement areas, which are scattered throughout the older portion of the city. Iowa City has been growing rapidly. There are several areas of new housing construction (west of Mormon Trek Boulevard, south of Highway 6 east of the Iowa river, and on the east side of town in the Scott Boulevard area). Housing conditions in these sections of town are excellent and are integrated well into the existing neighborhoods. Approximately 200 new single-family and 250 rental units received permits for construction in the last year. Overall, the housing conditions of both rental units and owner-occupied units are very good. There are a few sites scattered throughout the community that need attention, most being fairly isolated. As stated above, the City has an active housing rehabilitation program that helps maintain the existing housing stock and prevent areas from becoming blighted. 9. Discussion of Disl~roportionately Greater Need Based on Race or Ethnicity The demographics of Iowa City show that there are relatively few racial or ethnic groups represented in Iowa City. In fact, minorities comprise only about 10 percent of the local population. a. Definition of Disproportionately Greater Need "Disproportionately greater need" is a statistical measurement of lower income concentrations combined with concentrations of certain racial or ethnic groups. For the purposes of this document, an area of disproportionately greater need will be defined as having a concentration of lower income households (where at least 60% of a census tract is low or moderate income) along with a concentration of minority households (where the census tract has a population of minorities exceeding the general population total by 10% or more). Map I was generated to show the areas of disproportionately greater need. b. Disproportionately Greater Need in Iowa City Map 1 shows two areas that meet the definition of disproportionately greater need. They are located in the downtown area and within census tract 4, which is immediately west of Mormon Trek Boulevard. Student housing is the main reason both of these areas show up as having a disproportionately greater need. Downtown Iowa City and the adjacent blocks contain a number of apartment buildings, mostly inhabited by University of Iowa students. Since most students are temporarily low income and comprise a majority of the minority population, these census tracts show up as concentrated areas. Census tract 4, in 1989 and 1990 when the census information was collected, was not very heavily developed. Two housing projects compl-ised the majority of housing units in this census tract in 1990; they were University of Iowa married student housing and the Pheasant Ridge Apartment Complex (privately owned HUD-financed subsidized housing). Since 1990 there has been a great deal of development in this census tract, mostly with upper level housing developments . This census tract will most likely not show up as low-income or having a minority concentration in the next Census. Given the current situations with both areas, the City does not believe that these are areas where the citizens have a greater need than the community as a whole or that the needs that exist are not being addressed. II C. HOMELESS NEEDS 1. Nature and Extent of Homelesshess, There are many reasons that people come to Iowa City homeless, or near homeless. Expecta- tion of higher wages, need for medical attention from one of Iowa City's three hospitals, the community's reputation for excellent social services, an attractive community with good parks and recreational opportunities, a liberal social environment and the University of Iowa are a some of the magnets that attract people to the community. When they arrive, however, they are faced with the realities of life in a university town. Iowa City bas the highest housing costs as a percentage of income of any community in the state; homeless persons have to compete with students for housing that is relatively affordable. Many of the available jobs are in services that offer largely low-paying, no-benefit; temporary jobs. Persons who hold these low-paying jobs, especially if they are heads of households, cannot afford housing costs. In addition, long waiting lists for many of the community's services mean weeks of waiting for housing or medical assistance. The result is that individuals and families often arrive in Iowa City jobless, homeless, and often needing medical care. According to data collected by the Emergency Housing Project's (EHP) emergency shelter during FY94, 65% of the 844 shelter guests served in FY94 (July 1993- June 1994) were from locations other than Iowa City; 22% of all guests were from other Iowa Counties and 43% were from other states. Only 12% of those served were considered transient, not intending to remain in Iowa City. Persons who are homeless who are from Johnson County/Iowa City find themselves in crisis for a variety of reasons. These factors are typical of the national homeless population and include job loss, mental disability, substance abuse, domestic disputes and violence, and financial, medical and social crisis from which they cannot recover. 'During FY94 Iowa City's two emergency shelters for homeless adults, accompanied minors and victims of domestic abuse reported serving approximately 1,100 people. These numbers are somewhat less than the 1,500 persons reportedly served during FY93 due to improved, nonduplicative reporting methods at the emergency shelter, and to self imposed staff-to-client ratio limitations at the domestic violence shelter. The shelter for unaccompanied youth served an additional 104 youth in its emergency shelter during FY94. On Thursday, October 20, 1994 the City of Iowa City conducted an official point-in-time count of all sheltered homeless persons and persons living in transitional housing. On this same day, at 3 a.m. the City of Iowa City Police department conducted a count of visibly unsheltered homeless people. Shelter guests were surveyed and counted during the evening intake process and to avoid duplication with the police count people were asked where they were at 3 a.m. that morning. No one responded that they were on the streets. Residents &all three emergen- cy shelters were surveyed 1) the Emergency Housing Project's emergency shelter for adults and accompanied minors; 2) the Domestic Violence Program's emergency shelter for women and children, and 3) Youth Horne's Emergency Shelter for unaccompanied minors. There were 53 families, individuals, and unaccompanied minors surveyed. In addition, eight families in the community's only transitional housing program, HACAP's transitional housing for families, and seven unaccompanied youth living in two Youth Homes transitional homes, were surveyed. The high percentage of duplication between emergency shelter users and users of the Salvation Army's day center deterred us from including tiffs center. The October 20th count recorded seven unsheltered homeless individuals on the streets and under the bridges of Iowa City. Since the count of unsheltered individuals was only conducted in Iowa City and a count of the larger community is beyond current resources, it is assumed that this population has been undercoanted. Anecdotal evidence from within the homeless community suggests that during warmer months as many as 30 individuals seek shelter under bridges and at campgrounds outside of Iowa City but within Johnson County. a. Individuals Persons wh6 are homeless and single represent the largest percentage of those served at Iowa City's emergency shelters. As indicated in Table ~ ~ ., 40% of the homeless adults counted on October 20, 1994 were single. Annualized data from the Emergency Housing Project (EHP) reported that 706 of the 844 (84%) persons sheltered there in FY94 were single. The majority of single homeless people are served by EHP. Data collected during the October 20th survey suggests that 93% of the adult respondents hoped to remain in Iowa City. If this statistic is applied to the annualized data, then as many as 657 single individuals could be seeking permanent housing in our community during FY95 alone. Shelter records show that many of these individuals do succeed in finding some type of housing, but many return to the shelter after eviction, domestic dispute, or personal crisis. Often, better developed support systems could have prevented the return. Youth Homes, Inc. currently operates three transitional housing programs for unaccompanied youth; two are group residences, and one is a transitional group home for single teen mothers and their children. These facilities provide a stable and supportive environment to assist youth in crisis in remaining in school and managing the difficulties in their lives. In addition, Youth Homes emergency shelter served an estimated 104 youth during FY94; the transitional program served an estimated 32 youth and their children. b. Families with Children During FY94, an estimated 1,100 individuals were served by Iowa City's adult shelters; nearly 200 of these individuals were children accompanied by at least one parent. The Emergency Housing Project served 47 children with their parents in an environment unequipped to deal with the needs of children in crisis. While historical data are not available to support a trentt in families who are homeless, the data collected for this Consolidated Plan affirm the claims of providers that them are a large number of families and children arriving at the emergency shelters each year. Records kept by EHP from October 17 to November 17, 1994 indicate that as many as seven families are turned away from its shelter each week due to lack of space. The one-night count conducted on October 20, 1994 indicates that nearly half of all homeless or transitioning individuals were in families with minor children. Iowa City's Local Homeless Run Date: 03/23/95 U.S. Department of Housing and Urban Development CPD Consolidsted Plan System Homeless Populations and Subpopulations Run Time: :35:00 Part 1: Homeless Population Families with Children 1. Number of Homeless Families 2. Number of Peaohs in Homeless Families Individuals no~ in Families 3. Youth (17 years of age or yourt~er) 4. Adults (18+ years of age) TOTAL (lines 2 + :~ + 4) Part 2: Subpopulations Homeless Persons with Service Needs Related to: 1. Severe Mentel Illness (SMI) Only 2. AlcohoVOther Drag Abuse Only .. 3. SMI and Alcohol/Other Drag Abuse 4. Domestic Violence 5. AIDS/F~elated Diseases Total # Total #. Homeless Homeless Unsbeltered (s+¢ +d) {a) TOTAL NUMBER SERVED BY- ..... Reception/Day Emergency Transitional Centers Sheitem (b) (c) Housing -,, 15 0 0 6 9 54 0 0 26 28 %of Total 8.8 8.8 3.5 13.2 0.9 Number 10 10 4 15 1 14 46 414 0 0 7 0 ? 0 Part 2: Continued 6. Other (Specify) Medicel Disability Less than Severe Mental Illness Learning Disability 8 6 39 7'3 34 ~q~ ,,To~al 2.6 4.4 2.6 Coordinating Board reported that during FY94, 143 families were served by local emergency shelters, while another 20 found shelter in cars, tents, abandoned buildings, and the streets. Women and children fleeing domestic violence are the largest segment of sheltered homeless families. In FY94 the Domestic Violence Intervention Program (DVIP) sheltered 82 women with a total of 145 children. An additional 42 single women were served during this same time period. Staff limitations at DVIP limited services to 30 women and children at any time although the facility capacity is 60; it is assumed that the actual number of women needing assistance is higher. c. Rural Homelessness The City of Iowa City and the surrounding communities have never studied the causes and conditions of rural homelessness in Johnson County. Anecdotal evidence from service provid- ers suggests a significant problem with "doubling-up" of several families in inadequate housing. Another suspected problem is the condition of the most-affordable rural housing stock. Dilapidated, poorly constructed homes may be affordable in the summer, but left unmaintained, the expense of heating such a home in the winter drives the cost beyond affordable levels. Accessing services and support is also more difficult for those living in rural areas as public transportation is not available and travel time can be significant, especially when repeat visits to providers are needed. d. Persons with Special Needs (Sub populations) Data collected from the October 20th point-in-time count found 29% of those surveyed had special needs including mental illness (13.2%), substance abuse (8.8%), substance abuse with mental illness (3.5%) or medical disability/HIV/AIDS (3.5%). These figures include responses from unaccompanied youth in the Youth Homes emergency facility. If the adult shelters are studied alone, 57.5% of the 45 respondents had service needs: mental illness (19.9%); sub- stance abuse (22.2%); substance abase and mental illness(8.8%); and medical disabili- ty/HIV/AIDS (6.6%). Anecdotal evidence from EHP and DVIP suggests that on average 40% of persons using their facilities annually have some special needs related to mental illness, substance abuse, or medical disability. These special populations demand a disproportionate amount of staff time and effort to assist them in managing their needs. e. Persons Threatened with Homelessness While the point-in-time count did not request information on those in danger of becoming homeless this is an important group to ufiderstand as long-range plans for homeless prevention and services are made. Two sources of information provide some glimpse into the number of persons in our community who could be facing homelessness. Data supplied by Iowa City's Local Homeless Coordinating Board to Drake University for its annual report, Homelesshess in Iowa, estimated that 1,323 families were in danger ofbecomlng homeless. The Drake Study defined the imminently homeless as low or very-low income families or individuals who are either 1) in the process of being involuntarily displaced; 2) living in substandard housing; 3) paying more than 50% of family income for rent or mortgage pay- ments; or 4) would be homeless without entitlements, Iowa City's Crisis Center defines the imminently homeless as those who are, "one situation away from hnmelessness"; this definition is based on the realization that 94% of the clients to whom they supply economic assistance report incomes at or below the poverty level making it highly unlikely that those clients could survive a negative economic situation. In FY94 the Crisis Center served 2,200 households in Johnson County who fit its definition of imminently homeless. Anecdotal evidence from both EHP and DVIP suggests that as m.any as 40% of the clients they serve have some form of diminished ental capacity, or substance abuse or other health con- m ' ceres that contribute to their homelessness. Improved access to physical and mental health care could mitigate [he difficulties faced by these individuals in maintaining and retaining housing. f. Flomelessness by Racial and Ethnic Group During FY94 there were 968 adults sheltered in Iowa City's emergency shelters. The racial and ethnic background of those guests is as follows: Race/Ethnicity FY94 % of Shelter Guests 1990 Census % Total Iowa City Population Caucasian 79.3 90 Black 14.5 2.5 Hispanic 4.2 1.7 Native American 1.1 .2 Asian .8 5.6 Overall, minorities represent 20.7% of all shelter guests but only 10% of the population of the entire community. While this may indicate a greater incidence ofhomelessness within minori- ty groups in the community, it is important to realize that as many as 65% of all shelter guests are from places other than Johnson County. Therefore, no significant conclusion can be drawn. 2. Facility Needs for Homeless Populations CITY STEPS community meetings, discussions with shelter residents and service providers, and facility assessments highlighted several facility needs for Iowa City's homeless popula- tions. The Emergency Housing Project's facility is showing the strains of years of double-capacity use. Converted for shelter use in 1984, the early-twentieth-century home has had only essential renovations since then, including fire-code compliance repairs, kitchen facility upgrades, and office space improvements. Renovation of bathroom facilities is a major concern for ensuring on-going functioning of this shelter. On average, this 21 bed facility serves 37 individuals per night. There is a need to consider expansion or addition of facilities to meet this increased demand. aq Recent building and renovation projects have greatly improved conditions and capacity at two of Iowa City's emergency shelters. DVIP and Youth Homes are providing services and shelter in relatively new facilities. Private and modem rooms house clients, bathroom facilities ade- quately meet demand, and modem kitchens, laundry rooms, and common space with new or lightly used furniture provide clean and decent environments for participants. Office space for staff is an ongoing concern at both shelters; at Youth Homes this need is further compounded by limited storage space for both clients and staff. a. Homeless Individuals As detailed in the previous section, persons who are homeless and single represent the largest percentage of those served in Iowa City's emergency shelters; an estimated 750 single adults were sheltered in FY94. An additional 104 unaccompanied minors were also served. Facility needs for this population are found at all points along the continuum of care. As described above, consideration must be given to the extreme conditions at EHP. Over- crowding becomes even more of a concern because an estimated 40% of shelter guests have special needs relating to mental illness, substance abuse, or medical disability. These special populations demand a disproportionate amount of staff time, and can become more difficult to manage as overcrowding conditions intensi~. Additionally, there has been an ongoing debate revolving around the day shelter needs of the homeless community. The Salvation Army currently operates a facility that provides an evening meal and day shelter. While the meal attracts many to the Salvation Army, the day shelter is significantly below capacity use. However, a recent study indicates a consumer interest in the day shelter concept. Questions have been raised as to whether location and limited services are the primary deterrents to daytime use of the Salvation Army facility. As many as 657 single, homeless individuals could be seeking permanent housing in our community each year. Currently there are no facilities that provide for transitional or perma- nent housing opportunities for this specific population. b. Families with Children The Domestic Violence Intervention Program (DVIP) is the only emergency shelter specifically equipped to deal with the needs of families in crisis. Limited staff capacity and the primary mission of serving women and children affected by domestic violence do not currently allow DVIP to provide shelter mid services to all of Iowa City's homeless families with children. At the same time, the Emergency Housing Project shelter is operating beyond capacity to such an extent that it can no longer accommodate all of the families who seek shelter there. The result, as described earlier, is that as many as seven families a week m'e unable to find shelter within Iowa City's existing system. Emergency shelter facilities need to be expanded or adapted to meet the increased demand from homeless families. Transitional housing serves as a bridge between emergency shelter and permanent housing by providing housing with supportive services to assist households towards self-sufficiency. Iowa City has very limited transitional housing opportunities for families. HACAP provides eight units of supported rental housing; waiting lists for this housing can be as long as 65 families, with a wait of more than two years. More transitional housing opportunities need to be developed. c. Persons with Special Needs (Subpopulations) The general trend in providing care and services to persons with special needs is toward non- facility-based, outpatient, independant living services. Housing for persons with mental illness who are leaving the hospital or extensive care settings is an important part of the continuum of care that leads to successful independent living programs. This particularly vulnerable population does not manage well independently or in shelters, where failure and repeat hospi- talization can become cyclical. Hillcrest Residence currently provides a 14-unit transitional group home that accommodates adults with serious mental illness. Emphasis is placed on skill building and environmental resource development to prepare individuals for independent living. The University of Iowa Hospitals and Clinics estimate that as many as 30 additional individuals could receive housing and support in a transitional setting in Johnson County at any given time. The need for special needs transitional housing is also shared by persons struggling with sub- stance abuse. However, it is unrealistic to expect that every consumer with special needs will be best served in an independent living environment. There are some consumers who will continue to need 24-hour supervision and support. While what is considered to be the optimal size of group living facilities is shrinking, housing fewer individuals per facility increases the total number of facilities needed. Permanent supportive housing needs for special needs populations are discussed in detail in Section II.D., Supportive Housing Needs of Non~Home- less Special Needs Populations. 3. Service Needs for Homeless Populations The public service needs of persons who are homeless are not significantly different from the needs of others in the community who are trying to provide themselves and their families with food, shelter, clothing and opportunity. These needs include, but are not limited to child care, medical services, psychological treatment, substance abuse counseling, living skills, job training, education, transportation, rent assistance, and financial resources. The network of social service agencies developed to assist homeless and other low-income families in meeting these needs is extensive and extremely well developed in Iowa City. Lack of financial resources and in sufficient capacity often limits the numbers of persons these programs can serve. As in many smaller communities across the nation, referrals to shelters and other services come from many different sources. The Crisis Center (an emergency services agency), the emergen- cy shelters, the Salvation Army, local churches, and the State's Department of Human Services all serve as referral resources for those seeking assistance, Once initial contact is made at any of these and other agencies, consumers are directed to appropriate service providers throughout the community. The transportation expense and inconvenience of piecing together needed services, the difficulties in securing child care in order to meet with different providers at different times and locations, and the repetitive paperwork requirements for receiving service can be a frustrating, chaotic, and overwhelming experience for individuals whose lives are already in crisis. Easily accessible referral centers, and a single application for services are possible solutions to this problem. The Johnson County Council of Governments (JCCOG) currently funds a Human Services Coordinator position whose responsibilities include assisting in the development and organiza- tion of a cohesive and efficient service system. This position is an important aspect of Iowa City's reputation for excellent social services. Service needs for homeless persons with special needs are often more extensive and require more coordination of shelter staff and community resources. The basic service needs of these individuals are not significantly different from others but may include mental health services, medical attention, and accessibility considerations as well as other concerns specific to each client. A more extensive discussion of public service needs can be found in Section IV. E. Non Housing Community Development Needs Assessment. IID. SUPPORTIVE HOUSING NEEDS OF NON-HOMELESS SPECIAL NEEDS POPULATIONS 1. Population Demographics and Supportive Housing Needs a. Elderly and Frail Elderly Table~,.,~Age Distribution of Elderly in Johnson County Age Number Percentage of elderly population 55-59 2480 20% 60-64 2642 22 65-69 2129 17 70-74 1806 15 75-79 1457 12 80-84 905 7 85+ 866 7 TOTAL 12285 100% (Source: 1990 Census) The data compiled above show that more than 25% of the elderly population is over age 75; persons 75 years of age and over are considered to be "frail elderly." As technology and lifestyle improvements extend the life expectancy and quality of life for persons in their senior years, the community needs to plan for housing that assists them. According to a 1994 study conducted by the Ecumenical Housing Corporation and the Elderly Services Agency (ESA), there is a substantial interest in congregate housing within the elderly community. The median income of those who responded positively to congregate housing was $18,300. This indicates a likely need for rent subsidies of some type for those lowqncome residents. The most preferred types ofcon~te housing were mini-complexes and retirement residences. Both of these arrangements could provide graduated levels of independent living and supportive care environments. The study estimates that 1,176 individuals age 60 and over would be interested in congregate housing. Additional supportive housing needs for the elderly are related to maintaining individuals in their homes --maintenance, housing rehabilitation, in-home support services, at-home nursing care. For additional information on elderly demographics and needs see sections II.B. 1.c. and II.B.2. b, Persons with Disabilities As providers of services to this population prepare for the eventuality of managed health care, the need to provide services in independent, supported-living environments will continue to increase. Therefore, the availability of affordable, accessible, and adaptable housing becomes a primary housing need for these individuals. Supplying affordable housing is not enough. Support services must be available when they are needed to serve these populations effectively. It is unrealistic to expect that eve~ consumer with special needs will be best served in an independent living environment. There are some consumers who will continue to need higher levels of support and supervision. However, the trend in the size of group living facilities to serve this population segment is toward smaller facilities. While this may be an ideal, it is also considerably more expensive. The perceived stigma that attachs to individuals labeled as having mental illness or disabilities has deterred providers from estimating the total number of persons with disabilities in the community. Service providers traditionally rely on an extrapolation of national estimates with a slight increase. Providers believe that the social climate, presence of the University of Iowa and the University Hospital raises the number of persons with disabilities in our community beyond national averages. (0 Mental Biness A continuum of supportive housing options needs to be available to persons with mental illness. Currently Iowa City has 14 beds of transitional housing, 9 beds of transitional/permanent housing, and 114 beds of supervised, residential care housing for persons with mental illness. An additional 95 individuals are served through independent living programs. The largest gap in the current system is found in provision of supportive housing for persons returning from mental health institutions. Th~ University of Iowa Hospitals and Clinics estimate that as many as 30 individuals could benefit from housing and support in this setting at any given time. A smaller gap in the continuum is in long-term, highly-supervised care environments. While most providers feel there is some need for such facilities, the need is seen to be for a small population, fewer than 10 individuals at any given time. The Alliance for the Mental I11 (AMI) maintains that a need exists for highly supervised and supportive, long-term housing for persons with mental illness. The Johnson County Department of Human Services (DHS) believes even these individuals may not need "permanent" housing in this environment, but regular review and encouragement toward independent, supported living. Anecdotal evidence from both Johnson County's Department of Human Services and Hillcrest Family Services indicates that the need for highly-supervised care facilities decreases as the level and availability of supportive services increases within the community. (2) Physical Disability Demographic information provided by Independent Living, Inc. shows that 6,760 individuals in Johnson County have some form of physical disabiliW; 3,821 have a mobility limitation and 2,939 have a self-care limitation. The trend in services and housing for persons with physical disabilities is toward independent living with support services, or when necessary small group living environments. For this population independent living needs include accessibility, affordability, and supportive services for accessing community resources and teaching living skills. (3) Developmental Disability There are currently two providers of care for persons with developmental disabilities, Systems Unlimited and REM-Coralville. Systems provides care to approximately 160 children and adults in group living environments throughout the community. REM-Coralville provides long- term care to eight individuals in a highly supervised environment. Providers to persons with developmental disabilities are focusing their efforts on the need for smaller care environments (2-3 individuals/unit) with supportive personnel and services in residence. Systems Unlimited anticipates a need for approximately 3 of these small units annually with a decreasing demand for larger facility care. These smaller units could be either new construction or rehabilitation of existing homes. (4) Alcohol and Drug Addiction According to the providers to persons with alcohol and drug addiction, including Mid-Eastern Council on Chemical Abuse (MECCA), the trend is to provide small supportive housing environments or to provide transitional, independent living facilities throughout the community with supportive services included. c. Persons with HIV/AIDS and Their Families To address the needs of persons diagnosed with the HIV virus or AIDS, the Iowa Center for AIDS Resoumes and Education (ICARE) conducted a survey entitled "Housing and Care Needs for HIV+ Populations in Iowa" in 1993. The survey was designed to examine housing and service needs that individuals diagnosed with the HIV virus or AIDS are experiencing. Because the survey reached only those who are part of the existing service network, the survey may have under-represented the diversity and needs of the HIV/AIDS populations in Iowa. The responses indicated that there was a "continuum of housing needs." Immediate needs included assistance and/or a service network to help HIV positive individuals stay in their current living situations and to enable them to live wherever they choose. Another need identified was emergency overnight housing; because the Emergency Housing Project is limited to overnight shelter, individuals who are facing an "emergency situation" are not able to live there during the day. Though this need is not unique to the HIV/AIDS population, it is possible that such situations are more likely to affect them. The biggest "gaps" in this housing continuum were "intermediate" housing for independent living and supportive or assisted living situations. The provision of full-time programming and hospice-type care for individuals in the non-terminal stages of AIDS were identified as specific concerns. d. Public Housing Residents The Public Housing Authority provides four units that are accessible to persons with disabili- ties; an additional unit has been made accessible in the past year with the installation of ramps and handrails. These units curreatly serve eight persons with disabilities. Two of the 33 units under construction and one of the 10 units to be acquired in the next year are anticipated to be accessible as well. IIE. LEAD BASED PAINT HAZARDS a. Estimates of Households that Contain Lead-Based Paint Hazards Due to a national awareness and concern, HUD has placed the lead-based paint issue as a high priority and has provided some funds for abatement. The generally recognized lead-based paint problems have occurred in the larger cities especially in poorly maintained neighbor- hoods. In Iowa City there have been a relatively small number of children under age 7 who have tested positively for elevated blood lead levels. The low number of affected children may be the result of code enforcement and the maintenance practices of local landlords. Even though the number of affected children is low, a number of households remain at risk. Accord- ing to our research for the 1994 CHAS, there may be as many as 1,863-2,458 households with children under age seven living in units with lead based paint somewhere within the structure. (NOTE: These statistics are based on national averages and may not be an accurate reflection of Iowa City's housing stock.) The City does address lead-paint hazards through its Housing Rehabilitation Program, where testing and abatement occurs in units with lead-based paint and children under age seven. Additionally, Housing and Inspection Services provides information regarding lead~based paint hazards and abatement to landlords. The Community Development Division has done limited testing of children and structures through its Housing Rehabilitation Program. Four or five paint tests and three tests on children have been conducted in the last five years. To date all units owned by the Public Housing Authority have been certified as lead free and therefore do not pose a threat to low-income children in [own City. According to the Johnson County Department of Health there have been extremely few cases of lead poisoning in the county. Statistics are not available but because of the low number of cases, they have not been testing children on a widespread basis. The Johnson County Depart- ment.of llealth also feels that the threat of ,~poisoning is difficult to ascertain given the lack of quality data. One recent study (1993) tested children at six daycare facilities and found only one child with an elevated lead blood level. Because of the small number of cases, no general- izations can be made as to locations or neighborhoods in Iowa City that might be considered hazardous. Linn County (an urbanized county adjacent to Johnson County containing the City of Cedar Rapids) conducted a study in cooperation with the Iowa Department of Public Health that showed only two to five percent of children in that county had elevated lead blood levels. This figure is significantly lower than the national level which is estimated at ten to fifteen percent. Iowa City's situation is unique in that a high number of the City's housing units are occupied by university students who, given their age, are not at risk of lead poisoning. Many of these housing units, generally rentals, are also located in the domtown neighborhoods which are the oldest in the City. These students, traditionally, are lower-income households. Because of this, Iowa City shows a large number of low-income persons living in units with the greatest risk of lead-based paint hazard due to the age of the structure, as evidenced by Map 'g~'hl'his fact skews the focus on Lead-Based Paint in Iowa City. The number of children actually affected by lead-based paint in Iowa City are more likely comparable to or smaller than the numbers obtained by the Linn County study. Table~sl~ows the estimated number of units in Iowa City that may contain lead paint some- where in the structure. This number was calculated using 1990 Census and HUD data. In addition, the table estimates the number of units occupied by families with children under seven years of age who may be at risk. It must be noted that these statistics show only estimates of !earl-based paint hazards in Iowa City based upon national statistics and as indicated above, are probably not an accurate reflection of Iowa City's housing stock. Estimated Housing Units Containing Lead-Based Paint Somewhere in the Structure TABLE Estimated Range *Probability of Units Age of Number of Units with LBP Housing Units of Units with LBP Pre- 1940 4,402 90% (3,522-4,402) (+/- 1940-1959 3,449 80% (2,414-3,104) (+/- 10%) 1960-1979 9,664 62% (5,025-6,958) (+/- 10%) TOTALS 17,515 72.58% (10,961-14,464) (+/- 10%) * HUD Statistics from the CHAS Spring Training Manual, 1993. Estimated Range of Uaits with LBP Hazards to Children Under Age 7 (599-748) (410-528) (854-1,183) (1,863-2,458) 104 CONCENTRATIONS OF UNITS WITH LEAD EASED PAINT1 AND LOW-MODERATE INCOME PERSONS 3.02 5 104 18 1990 CEN,~ DATA '~. NIGN PRESE~NCE LEAD-BASED PAINT AND CONCENTRATIONS OF LOW- MODERATE'INCOME PI S~ HIGH CONCENTRATIONS OF UNITS WITH LEAD BASED PAINT 1990 CENSUS DATA 4 104 18 ~05 LBP' PRESENCE ABOVE ClT~F. ~04 3.Ol ,/ LEGEND 50-59% LN~I 60-69% 70-79% LMI ~'~ 80-89% OVER 90% LM8 - g5% OF THE AREA MEDIAN INCOME. 3.02 CONCENTRATIONS OF LOW- MODERATE iNCOME HOUSEHOLDS 1990 CENSUS DATA 5 18 Im 105. Ill. HOUSING MARKET ANALYSIS IIIA. Significant Characteristics of the Housing Market 1. Background and Trends Introduction For years, Iowa City has had unique housing needs due to the presence of the University of Iowa as well as its large medical complexes. The demands created by these institutions often negatively affect the elderly, new households and families; many compete with students for housing in and around the downtown, close to both the University and other main centers of employment. The University is the largest employer in the City (21,773) and the student population accounts for approximately a third of Iowa City's 59,738 residents. The University of Iowa Hospitals and Clinics (UIHC) fittract patients from well beyond the county limits, many of whom require long-term outpatient care and, likewise, housing in Iowa City. In addition to the hospitals themselves, Iowa City is a regional center for the provision of many social and supportive services. Even when hospital care is no longer needed, clients may find it beneficial to stay in the City for other services. Families and individuals often come to Iowa City to take advantage of the social services available. These persons need housing and often come with few resources of their own. Quantifying this phenomenon is nearly impossible, but the anecdotal evidence is abundant. Preservine Houses and Neighborhoods As the cost of new housing continues to rise, the viability of the existing housing stock becomes increasingly important. Continued upgrading and maintenance of the housing stock is critical. In some cases, lower-income homeowners, as well as persons who are elderly or disabled, need assistance in maintaining their homes and making them accessible. In rehabilitating and maintaining older homes, consideration must also be given to preservation of historic structures and to energy conservation measures that will reduce heating and cooling costs. Some moderate-income homeowners also need assistance in maintaining older homes. In addition, there is a need to help first-time homebuyers with rehabilitation. Frequently, moderate-income, first-time homebuyers can only afford those older homes that are in need of considerable repairs. The City's Housing Rehabilitation Program, which works to preserve and maintain affordable housing, began in 1976. [n addition to assisting homeowners, the program has, since 1985, been committed to the upgrading and maintenance of the City's rental housing stock. Most of these units are located in structures in the central part of the City. These structures are generally older, single-family homes converted to three or more rental units. The great demand for affordable housing threatens not only the economic viability but also the architectural integrity of the Iowa City housing stock. Broad-based historic preservation efforts in Iowa City were without formal organization or municipal structure until the 1980s. Increased public awareness of the architectural richness of Iowa City lead to efforts to protect local landmarks as well as maintain private residences. In 1983, the City appointed a Historic Preservation Commission and approved a Preservation Ordinance. A Historic Preservation Plan was approved by the City Council in 1992. Today, preservation efforts include the total neighborhood environment. Neighborhoods that originally rallied in support of historic recognition and in reaction to undesired changes began to organize for ongoing neighborhood advocacy. Currently the City has a Neighborhood Services Coordinator who assists in the organization of the newly-formed neighborhood associations. Iowa City is literally growing in size through annexation, and development in Johnson County has also skyrocketed. The local economy is growing as new businesses locate in the area and existing businesses expand, and the University Hospitals continue to grow. The strong economic base of Iowa City has maintained housing prices while elsewhere in the State and in the nation, the market has declined. Ithas also contributed to the extremely low vacancy rates that translate into a shortage of affordable housing in Iowa City. Age and Household Type There are several notable fluctuations among specific population groups in Iowa City over the last decade. Using the overall 18 percent population increase as a measure, it is possible to note the age groups and household types that changed. The age cohort of 19 years and under is the only group to register a loss as a percentage of the total population. Among households, there was a four percentage point decrease in total population of both family households and married- couple households. Female-headed households are still only six percent of the total population. Many female-headed households may reside elsewhere in the area due to Iowa City's high housing costs. Concurrently, there was an increase of non-family households. This type of household showed the greatest increase in the percentage of the total population, with a 3.7 percent increase in percent of the population. Presently, 50 percent of Iowa City households are non-family households. This may reflect an increase of non-traditional, unrelated "families", and has occurred despite a decline in University enrollment. The most stable group is the age cohort of 65 years and older. Often, these people are life-long residents of Iowa City. However, there is a slight decrease in the number of elderly single-person households. This may reflect the increase of congregate elderly housing in the area, which results in single and elderly persons being counted in the category of persons living in group quarters. Group quarters also include dormitories and the Greek houses (fraternities and sororities). Table~,,.~ Population by Age and Household Type 1980 % 1990 % Total population Median age 19 years and under 65 years and older Total households Family households Married couple h/h Families/male h/h Families/female h/h Non-family households Householders living alone 50,508 59,738 24.5 24.9 13,811 27.3 15,500 25.9 3,313 6.6 3,923 6.6 18,575 21,951 9,900 53.3 10,836 49.4 8,294 44.7 8,917 40.6 N.A. N.A. 423 1.9 1,252 6.7 1,496 6.8 8,719 46.9 11,115 50.6 5,791 31.2 6,523 29.7 Householders alone 1,117 6.0 1,306 5.9 and 65 or over Persons living in group 7,211 14.3 8,368 14.0 quarters SOURCES: CENSUS, 1980 AND 1990 2, Sugplv and Demand There are 22,464 housing units in Iowa City, not including dormitories and University of Iowa family apartments. Of that number, only 513 units are vacant. More than half of the vacant units are for sale. Most three-bedroom units are owner-occupied; the opposite is true for two- bedroom units. Overall, almost 80 percent of the two-bedroom units are rental units while close to 50 percent of the vacant two-bedroom units are for rent. Nearly all efficiency and one-bedroom units are rental units. Becaus~ the University of Iowa is the largest employer in the area. many homebuyers are University employees. Some people affiliated with the University, such as graduate students or resident interns, plan to live here only two or three years. They find it financially beneficial to buy rather than rent a home. Other homebuyers come from the West or East coasts, where they sold their homes and need to reinvest that money to avoid ta.x liabilities. Still others are families already established in the community who move up to a larger home. Another trend is parents of college students are buying homes (often condominiums) for,~[[}~r more of their children to live in while attending the University. Despite continuous construction of single-family homes and rental units, there continues to be a need for lower-cost units for both markets. 3. Condition of the Housing Stock Housing conditions throughout the community are generally good to excellent. There are few "pockets" where the housing is in extreme disrepair or blighted. In 1982, the City designated five neighborhood improvement areas generally in the older parts of the community, and there has been a concentrated effort to upgrade and maintain the housing stock in those areas. Iowa City has been growing rapidly, as such, there are several areas of new housing construction (west of Mormon Trek Boulevard, south of Highway 6 east of the Iowa river, and on the east side of town in the Scott Boulevard area). Housing conditions in these sections of town are excellent and are integrated well into the existing neighborhoods. Approximately 200 new gingle-family and 250 rental units were permitted for construction within the last year. Overall, the housing conditions of both rental units and owner-occupied units is vew good. There are a few sites scattered throughout the community that need attention, most being fairly isolated. As stated above, th~ City has an active housing rehabilitation programs that helps maintain the existing housing stock and prevent areas from becoming blighted. An effective rental housing inspection program helps to maintain the rental housing stock. 4. Building Permits and Value of New Construction The new housing market in Iowa City has been increasing; since 1983 there have been 1,525 permits issued for new single-family homes. Table ~'~, shows the total number of new single- family homes that have been constructed in Johnson County from 1983 through 1993. The building trend has continued this year with 131 single-family dwelling unit permits issued by Iowa City in the first half of 1994. 6 Table 'n'ro ~- NEW SINGLE-FAMILY DWELLING BUILDING PERMITS Unincorporated Johnson County~ # of Total Year Permits Value 1983 N/A N/A 1984 N/A N/A 1985 N/A N/A 1986 N/A N/A 1987 N/A N/A 1988 N/A N/A 1989 N/A N/A 1990 123 $15,367,550 1991 140 18,725,286 1992 155 20,771,700 1993 163 22,356,013 ~Figure$ arc for unincorporated Johason County. :Specific values of Coralvilte building permits are uoavailable fbr the years prior to 1993. Coralv~Hez # of Total Permits Value 24 N/A 21 N/A 23 N/A 24 N/A 31 N/A 30 N/A 39 N/A 52 N/A 44 N/A 47 N/A 94 $13,138,100 Noah Libe~y # of Total Permits Value 23 $974,603 14 644,415 14 690,683 13 692,093 27 1,076,232 4 173,988 9 464,842 8 384,971 17 991,990 20 1,250,190 29 2,241,611 SOURCE: CITY OF IOWA CITY HOUSING & INSPECTION SERVICES, CITY OF CORALVILLE, CITY OF NORTH LIBERTY Additionally, there have been 139 duplex units constructed in Iowa City between 1983 and 1993, providing for another 278 single-family units. In 1994, as of June 30, there were three permits issued for duplexes in Iowa City. A majority of duplexes in Iowa City were generally built in the 1970s as affordable housing. Starting in the early 1980s there was an interest among the private developers in building zero lot-line homes because of the reduced cost and subsequent affordability to consumers. Zero lot-line construction has been particularly active in Coralville. Because of its affordability, this type of housing also has become a popular housing type within the Iowa City housing market, especially for first-time homebuyers. Table NEW DUPLEX DW'ELLIN -BUILDING PERMITS Coralville~ North Liberty 1984.' 1985 1986 1987 1988 1989 !990 1 91 1992 1993 ,17 1,469,703 5' 5t2,386. 8 943;654' 6 859,568. '1'6 2,393,'548.' 5 741,468 900,~27. # of Total # of Total Perrni~ V~u~ Permits Valu~ 27 N/A 2 $91,560 13 N/A 2 189,994 2 N/A 2 116,737 2 N/A 1 40,525 2 N/A 0 -- 7 N/A 1 63,762 9 N/A 1 67,295 25 N/A 4 311,806 36 N/A 4 280,000. 46 N/A 5 380,000 37 $3,860,000 7 716,000 NOTE: Duplexes include zero lot line units in Coralville and North Liberty. Zero lot line units for Iowa City are included in Single-Family Dwelling totals. ~Specific values of Coralville building permits are unavailable for the years prior to 1993. SOURCE: CITY OF IOWA CITY HOUSING & DISPECTION SERVICES, CITY OF CORALVILLE, cITY OF NORTH LIBERTY. Since Iowa City is a university community, a large peruenrage of the housing units are multi-family rentals (54% according to the 1990 Census). TablellI,~ shows the number of permits issued and the number of multi-family units constructed between'1983 and 1993., The number of units that came on-line during that time period was 2,540, which is approximately 20% of the total stock. Table~l~'o~4 NEW MULTI-FAMILY DWELLING BUILDING PERMITS~ :25 (243) 5,242,'800 7 (86)',' ' ,248,692 19~:~E 17 (262) . 7,582,925: ,'(203) ts 0.40) '1992 21 (3 I2) 9,600,~0' ' 'l ~ ' · · ::~::"Z:::::77"~'"~ '::,' Coralville' North Liherty~ //of Total # of Per: Total Permits Value mits Value 39 (343) N/A 0 $91,560 11 (171) N/A 0 189,994 1 (8) N/A 0 116,737 2 (8) N/A 0 40,525 7 (40) N/A 0 -- 2 (8) N/A 0 63,762 4 (22) N/A 2 496,295 5 (10) N/A 1 447,734 12 (137) N/A 0 280,000 11 (72) N/A 0 -- 5 (29) $1,230,000 7 (53) 1,841,000 ~Number of dwelling units in parenthesis. 2Specific values of Coralville building permits are unavailable for the years prior to 1993. ~Value for 11 of the apartment units in 1993 are included in a commercial permit. SOURCE: CITY OF IOWA CITY HOUSING & INSPECTION SERVICES, CITY OF CORALVILLE, CITY OF NORTH LIBERTY. 5. Cost of the Housing Stock Iowa City has one of the most active housing markets in the state due to the economic growth in the community and the university. As witnessed by the number of building permits issued and low vacancy rates for all types of housing, there continues to be a very strong demand for housing. Because ofthisdemand, the private sector has been concentrating on higher priced homes which provide them the greatest return on investment. Table:m~shows that the average cost to build a home in Iowa City in 1993 was $121,472, this price does not include the price of the lot, which can range from $20,000-$70,000. Tablesl~.$'and Tableq;~'~ffer evidence of the cost of housing using sales data from the Iowa City Board of Realtors which has been compiled from the Multiple Listing Service. According to this data, the average sales price of a single-family dwelling units has increased from $65,910 in 1982 to $104,517 in 1993, or 58.6%. There are very few homes in Iowa City valued at less than $50,000 while statewide more than half of the homes fall in this category. Sixty-four percent of owner-occupied homes in Iowa City are valued between $50,000 and $99,999. In order to afford a median cost home ($79,000) in Iowa City in 1990, the homebuyer would have to earn a minimum annual salary of approximately $32,000 assuming few other debts. The median household income is $24,565, while non-family households, which are the majority of households in Iowa City, earn $15,270. Excluding the many non-family households that are probably students or post-graduate young adults not yet in the ownership market, these income figures show it is difficult for first time homebuyers toi~nto the market. Renters and homebuyers alike face this housing crisis. If the cost of housing is more than 30 percent of the households' monthly income, the household is considered by HUD to have a housing problem. In Iowa City, 61 percent of all related households under 80% of median family income of five or more members (renters or owners) have some housing problem. Fifty-nine percent of all other renting households are in the same predicament. Overall, fourteen percent of homeowners and 53 percent of renters encounter housing problems. Manufactured homes are some of the least costly homes to purchase in Iowa City. At present, them are approximately 1,000 mobile homes in Iowa City. During the 1993 flooding, two mobile home parks in the floodplain sustained damages. In addition, a park of approximately 70 homes is currently being closed. Table:mh~ SINGLE-FAMILY HOME SALES REPORT JOHNSON COUNI~ January 1, 1993 to December 31, 1993 4 or 2 or Less 3_ 4 More Price Class Bedrooms Bedrooms Bedrooms Bedrooms .Total $40,000 & Under 36 8 2 1 47 $40,000-$54,999 50 24 12 -- 86 $55,000-$69,999 68 71 12 --. 151 $70,000-$84,999 72 165 23 4 264 $85,000-$99,999 35 135 29 2 201 $100,000-$124,999 15 127 52 5 199 $125,000-$149,999 11 69 28 6 114 $150,000-$199,999 3 57 40 7 107 $200,000-$249,000 1 l0 24 6 41 $250,000 & Over 1 8 23 6 38 Total 292 674 245 37 1248 SOURCE: IOWA CITY BOARD OF REALTORS, FEB. 1994 Table'3lLl~ ANNUAL RESIDENTIAI~SALES liEPORTS Johnson County 1982 1984 1986 1988 1990 1991 1992 199__..~3 Number of 557 792 368 958 1,000 1,039 1,251 1,248 Sales~ Average $68,881 $67,649 $72,959 $76,489 $89,050 $92,175 $95,954 $106,581 Listing Price Average $65,910 $65,055 $69,239 $73,270 $86,731 $89,816 $93,751 $104,517 Sale Price Total Sale $36,712 $51,524 $24,480 $70,193 $86,732 $91,672 $117,564 $130,437 Volume (thousands) ~Sales of residential and condominium properties. SOURCE: IOWA CITY BOARD OF REALTORS, FEB. 1994. 6. Vacancy Rates An alternative to homeownership is renting. Over half the residents of Iowa City are renters. The rental market has a cyclical rhythm based on the University calendar. At certain times of the year such as October when leases have been signed and students have settled into almost all available units, it is nearly impossible to fred adequate and affordable housing. The highest rents are for units located within one mile of the campus. Outlying areas are somewhat more reasonably priced. Due to the high demand for housing, the vacancy rates for both rental units and owner-occupied units is very low. Information from the Iowa City Board of Realtors states that 72 days was the average selling time of homes sold in calendar year 1994. This is a slight decrease from 1993 when the average time on the market was 76 days. Table~.~ and Table:Ilr,'~. show the vacancy rates for different types of units using Census data and locally generated data from surveys. TablelKFl RENTAL VACANCY RATES Unit Size 1982 1984 1986 1989 Efficiency 0.7 2.2 6.2 1.7 One bedroom 1.3 4.0 6.6 2.1 Two bedrooms 1.9 5.0 5.0 0.6 Three bedrooms 2.1 3.0 3.1 0.3 SOURCES: IOWA CITY RENTAL HOUSING 1982, 1984, 1986, 1989 Note: The surveys used to compile these vacancy rates included Coralville in the samples. The percentage of the samples that are from Coralville are different, however, for each year and are as follows: 1982: not available 1984: 26% 1986: 26% 1989: 16% The rental housing market in Iowa City has historically had very low vacancy rates, resulting in high rents. In 1982, the Iowa City Rental Housing Survey showed that the vacancy rate for rental housing was about 1.5 percent. The 1986 Rental Housing Survey showed a higher rate of about 5.2 percent. The results of the 1986 Survey reflected a surge of apartment construction. However, the 1989 rate of about 1.2 percent indicated room in the market for additional rental housing, especially apartments larger than one bedroom. The average vacancy rate in 1989 for two- and three-bedroom apartments, shown in Table'~?is extremely low at about 0.4 percent. The 1990 Census of Housing figured the rental vacancy rate at 1.~7 percent. The vacancy rate for owner-occupied units is at .8 percent. Table ~1~,$ VACANCY RATES Unit Type Iowa Iowa U.S. City Rental Units 1.7 6.4 8.5 Homeowner Units 0.8 1.5 2.1 SOURCE: 1990 CENSUS OF HOUSING · oI The tenure and type of housing stock within the community is shown in Table't~: This information was gathered from the 1980 and 1990 Census. Data indicate that there has been a large increase in the number of rental units constructed between 1980 and 1990 -- over 2,300 (23%) units. The number of owner-occupied housing units has also increased, however, at a slower rate (12% or 1,050 units). This growth rate shows a healthy trend in the increase in housing units available; however, the University of Iowa has not provided more housing for it's students (actually a decrease of 109 units during the 10-year period). Despite these increases, the vacancy rate for both owner-occupied and rental units remains very low. Table ~_ 'q OCCUPIED HOUSING UNITS Status 1980 % 1990 % %Change Owner-occupied 8,773 35.1 9,823 34.8 12.0 Rental units 9,821 39.4 12,128 43.0 23.5 UI dormitory (# beds) 5,617 22.5 5,508 19.5 -1.8 UI family apts. 749 3.0 749 2.7 0.0 Total 24,960 100% 28,208 100% 13.1 SOURCES: RENTAL AND OWNER-OCCUPIED 1980 AND 1990: CENSUS, 1980 AND 1990 UI DORMS AND FAMILY APTS: THE UI~,ITY OF IOWA 7. Housing Stock Available to Persons with Disabilities An inventory of accessible and adaptable rental units is compiled and available from the Department of Housing and Inspection Services. The listing of anits (November 1994) shows that 398 units are available citywide. This number does not take into account the number of owner-occupied homes that are accessible or adaptable, group homes or human service agency facilities, or new units that may have been completed. Additionally, some of these special needs groups do not require housing that is uniquely modified and they are able to utilize existing housing stock. Each year the City's Housing Rehabilitation Program and ESA both receive requests and complete projects for accessibility modifications or repairs which enable lower income persons to remain in their housing unit. Approximately/~ calls are received annually from lower income persons needing accessibility modifications or improvements. This provides a low cost, effective method of meeting the needs of some special needs households. 8. Housin~ Stock Available to Persons with HI'V/AIDS and Their Families The Johnson County Department of Health stated that there were 49 AIDS cases in the county as of December 1993. Iowa City, because of its medical facilities, often attracts persons with HIWAIDS. As part of the City's CDBG program, ICARE conducted a housing study and survey of persons with HIWAIDS which was completed in March, 1994. The study states that "in terms of housing needs, housing assistance appears to be the most effective and necessary kind of support needed by people living with HIV+/AIDS". According to the survey results, 91 households out of 129 answering the question had incomes under $11,000 per year and of these 44 had incomes under $6,000 per year. The intome level of this population, affected by illness and inability to work, clearly shows the need for housing or rent assistance. Other statistics in the study indicate that the need for in-home services (such as cleaning and shopping) are as important as the need for housing, specifically rent assistance. The majority (70%) of the persons answering the survey lived with someone, usually family members, friends, or a spouse. Persons with HIV/AIDS and their families, according to the survey results, do not require special housing accommodations until the illness reaches a point where full-time medical care and equipment are needed. As such, this group is able to access the existing stock of rental and owner-occupied units in Iowa City. 9. Areas of Concentration of Racial/Ethnic Minorities When considering the minority population of Iowa City, it is valuable to note the low proportions of minorities throughout the State. Iowa is predominantly White with 1.7 percent Black, 1.2 percent Hispanic, and less than one percent each of Native American and A%ian populations. Iowa City's academic, medical, athletic and business environments attract a wide variety of people. Blacks (non-Hispanic) make up 2.5 percent of the population while Asians (non-Hispanic) are at 5.6 percent and people of Hispanic origin account for 1.7 percent. The only minority group under represented compared to the State level is the Native American population. Census Tracts containing Minorities (comprising 10 percent of the population or more) Average Citywide Population of Minorities is Approximately 10 percent. Areas of Concentrations of Minorities (comprising 20 percent of the population or more) Average Citywide Population of Minorities is Approximately 10 percent. a. Definition of Minority Concentration A minority concentration is any tract where the population of any minority group is ten percent more than the citywide proportion. Mapping of the City shows the Asian or Pacific Islander population is the only minority group which appears as a concentration, according to our definition. Not surprisingly, the area showing a concentration of minorities are where University housing is located. It is perhaps misleading to label these "minority concentrations," since the total numbers are so small. Tract 4 contains University-owned student housing. Tract 9 also shows a concentration, however, the housing in this area is relatively expensive and the tract does not qualify as low income. Perhaps the concentration is due to a number of Universi~ p..rofessors and faculty living in the area who happen to be Asian or Pacific Islander. Table.~Ll~lows the breakdown of Iowa City's population by race and the number of persons. Table ~..' tO IOWA CITY'S POPULATION BY RACE Race White (non-Hispanic) Black (non-Hispanic) American Indian, Eskimo, or Aleut (non-Hispanic) Asian or Pacific Islander (non-Hispanic) Hispanic (any race) SOURCE: 1990 CENSUS Percent of Total Population Number of Persons 91.1 54,410 2.5 1,516 .2 116 5.6 3,341 1,016 10. Concentrations of Lo~v Income Households Iowa City has two main areas that meet the definition of low-income concentrations. They are located in the downtown area and within census tract 4, imraediately west of Mormon Trek · Boulevard. Downtown Iowa City and the adjacent blocks contain a number of apartment buildings and converted single-family homes, mostly inhabited by University of Iowa students. Census tract 4, in 1989 and 1990 when the census information was collected, was not very heavily developed. Two housing projects comprised the majority of housing units in this census tract in 1990, they were University of'Iowa married student housing and the Pheasant Ridge Apartment Complex (subsidized housing). Since 1990 there has been a great deal of development in this census tract, mostly with upper level housing developments (Southwest Estates, Windsor Ridge, Galway Hills, Hunters Run). This census tract will most likely not show up as having a low income concentration in the next census. a. Definition of Low-Income Concentration Concentrations o£1ow-income populations are defined as tracts where the majority of households (51% or more) qualify as low income according to HUD definitions. The map entitled "Concentrations of Low-Moderate Income Households" shows that most of these tracts are adjacent to the University campus. There are several reasons that we find minority and low-and moderate-income households highly concentrated in the same tracts around the campus. First, many of the low-income concentration areas are student neighborhoods. It is expected that many of these people are "temporarily poor" and once done with college, will move into a higher earning bracket. Second, there are more apartment complexes with high turn-over rates in these tracts therefore attracting the temporary citizens of Iowa City. Finally, it appears that location may be more influential than housing costs in these tracts. A quick survey comparing median housing costs in these tracts with the citywide median housing costs reveals that there is little difference between areas cost-wise. Ii Census Tracts with 51 percent of the households below 80 percent of the median income levels established by HUD Census Tracts with a Concentration of Low Income Households (61 percent having an income under 80 percent of the median income levels estabilished by HUD III B. PUBLIC AND ASSISTED HOUSING 1. Number of Public Housing Units The Iowa City Public Housing Authority currently has 82 rental units for qualifying low-income households. Due to the regular maintenance and the relative newness of the units, they are in good condition and are not in need of restoration or revitalization. The Public Housing Authority is not anticipating doing any major improvements within the next year. The PHA is in the process of constructing 33 and acquiring 10 existing single-family scattered site housing units. The PHA will also be applying for CIAP funds for next year. Though the PHA is not participating in an approved HUD Comprehensive Grant Program for developments or activities, it does utilize the Public Housing Drug Elimination Grant (PHDEG). The PHA contracts with the Neighborhood Centers of Johnson County for educatior~al and recreational programs, as well as drug resistance information and techniques; counseling, family activities, tutoring, and mentor programs are also provided. Youth are offered sessions on self- esteem, "safe sitter" programs, music lessons, teen support groups, reading programs, work experience and special field trips and programs. The PHDEG has an advisory committee that meets every other month or as needed. During the course of the grant period, several different residents have been members in this committee. They are responsible for bringing input from the residents to the staff. The information they provide is vital to the type of service provided and they were instrumental in helping to formulate a new foot patrol. The "foot patrol" is another component to PHDEG. The Iowa City Police Department provides 15-20 hours per week above the regular hours for foot patrol in the Broadway Street area. Further evidence that the PHDEG has been beneficial to the residents in public housing is that many programs have been picked up by alternate funding sources and, in some cases, more funding dollars have been received. Headstart, Neighborhood Centers of Johnson County, and Community Coordinated Child Care have together been awarded a grant to provide daycare for public housing residents while the residents are working, going to school, or job seeking. The grant also provides for recruitment of public housing residents to receive training and become registered as daycare home providers. The grant allows the Neighborhood Centers to expand their daycare at the Broadway Center to include younger children and provide longer hours. The group is also providing daycare in a public housing unit at 3523 Shamrock Place. The PHA is in the process of developing the HUD-initiated Family Self-Sufficiency (FSS) program. The purpose of the FSS program is to promote the development of local strategies to coordinate the use of public housing and Section 8 programs with public and private resources to enable eligible families to achieve economic independence and self-sufficiency. Future funding to establish any additional public housing and Section 8 housing units in Iowa City is dependent upon the implementation of an FSS program. During the next year the PHA will begin a "tenant to owner program" (TOP) through which current residents of public housing units have the opportunity to buy their homes. The program encourages the transitJan from renting to hi.ownership while still assisting the household During the next year the PHA will begin a "tenant to owner program" (TOP) through Which current residents of public housing units have the opportunity to buy their homes. The program encourages the transition from renting to home ownership while still assisting the household with their housing needs. The PHA hopes to then replace the units that are sold with newer rental units on a one-for-one basis. Assisted Housing: Public Housing and Section 8 Presently the Assisted Housing Program (administered by the Iowa City Public Housing Authority) provides rental assistance to 909 housing units through 3 programs: Section 8 certificates, vouchers and public housing assist families and individuals that are income eligible (under 50% median income) and have a federal preference. All three programs operate at 96- 103% occupancy levels. Table .~oll indicates the assistanc.e distributed under the three programs. Table ~,11: Iowa City Assisted Housing Programs Program Public Housing Section 8 Existing (certificates) Section 8 Existing (vouchers) HUD-Funded Apartments Total 82 527 300 909 A number of other funding sources are used by both for-profit and non-profit entities to provide affordable housing. Tablellr.~-- shows the number of units each project provides and its primm'y HUD funding sources. Table~[l;~:: Other Assisted Affordable Housing Project Cedarwood Apts. Pheasant Ridge Apts. Greater Iowa City Housing Fellowship Villa Garden Apts. Autumn Park Ecumenical Towers Capitol House Systems Unlimited TOTAL Population 50% median income families 65% median income families Funding Source Units Sec. 236 63 Sec. 236 248 CDBG, 17* HOME CDBG 48* Sec. 202 64 Elderly Sec. 202 81 housing Sec. 202 81 Developmentally Sec. 811 6 disabled adults 608 *Units also utilize Section 8 assistance; these units are included in the numbers shown in Tablel:[l: ,l I. p~lcdbg~i~s~p~,sg III C. HOMELESS FACILITIES 1. Inventory of Facilities for Persons who are Homeless a. Emergency Shelter Iowa City non-profits operate three emergency shelters that serve needs of the homeless community. From July 1993 to June 1994 these shelters report serving 1,217 families, individuals, and unaccompanied minors. Domestic Violence Intervention Program (DVIP): Sixty-bed emergency shelter for female victims of domestic violence and their children. New facility constructed in 1994. Average use: 30 beds/night (limited capacity due to staffing, total capacity 60). Average stay: 17 days; maximum stay is 90 days. Total Persons sheltered FY94: 269 Total Number of shelter days: 8216 Emergency Housing Project (EHP): Twenty-one-bed emergency shelter for homeless men, women, and accompanied minors. Turn-of-the-century single-family home converted for use as a shelter in 1984. Upgrading of kitchen, office space, and fire safety measmes occurred in 1992. Average use: 37 individuals/night Average stay: 9.75 days; maximum stay is 90 days. Total Persons sheltered FY94: 844 Total Number of shelter nights:9950 Youth Homes,Youth Emergency Shelter: Twelve-bed shelter for unaccompanied minors in crisis. Facility was constructed in 1987 as halfway house for persons released from prison; adapted for use as a youth shelter in 1994. Average use: 10 beds/night Average stay: 16 days Total Admissions FY94:104 unaccompanied youth b, Transitional Housing Transitional housing serves as a bridge between shelter and permanent housing by providing housing with supportive services to assist individuals towards greater independence. HACAP- Hawkeye Area Community Action Project: Eight units of supported transitional housing for families. The program includes 3 mobile homes, 3 houses, and 2 apartments. Average use: All 8 units are full (25 individuals); there is a waiting list of 65 eligible families. As the only transitional housing program for families in the community, HACAP's program always has long waiting lists. Very little turnover within the program means fmnilies can sometimes wait two years for an available space. The situ~q~as at times becomes so desperate that HACAP staff has reluctantly suggested families look to other communities for more affordable housing opportunities. Hillcrest Family Services, Hillcrest Residence: Fourteen bed group home that accommodates adults with serious mental illness. Emphasis is placed on skill building and environmental resource development. Average use: 14 individuals; seasonally fluctuating waiting list of 1-15 individuals. Youth Homes: Jefferson Street House: Three-bedroom (maximum of nine individuals) transitional, group home for single parent teens (age 16-20) and their children. Turn-of-the-century home converted for shelter use in 1989; conversion for present use in 1993. Average use: 5-6 individuals, including children. Average stay: 6 months. Johnson Street House: Six-bedroom, transitional group home for unaccompanied youth (age. 16-20). Older home converted for transitional housing use in 1990. Average use: 6 individuals; waiting list develops as school year proceeds. Average stay: 6 months. Waterpont Drive Residence: Ten bed, transitional, residential facility for unaccompanied youth (age 16-20). Facility was converted for use as a halfway house in 1987. Major rehabilitation for current use began in 1994. Average use: 10 individuals. Average stay: 6 months. The Youth Homes facilities operate at capacity as the school year progresses. It is at this time that waiting lists develop and space becomes a problem. c. Permanent Supportive Housing Chatham Oaks: I I4-bed, 24 hour residential care facility for persons with disabilities. The majority of residents have some form of mental illness. Chatham Oaks provides rehabilitative activities and encourages community involvement. Average use: 90. individuals. Hillcrest Family Services, Bowery Street Boarding House: Nine-beds for clients of the Supportive Living Program. Support and training is provided to assist persons with psychiatric disabilities to live independently in the community. Average use: 9 individuals. REM-Coralville: Eight-bed residential environment for adults with developmental disabilities. This is a private, for profit, long-term care facility featuring outside supportive work environments, and 24-hour supervision. Average use: 8 individuals. Systems Unlimited Residential Environments: Thirty-one group living environments at scattered sites throughout the community with a total of 160 beds providing permanent supportive housing for persons with developmental disabilities. The program provides support and training to help each individual maximize personal abilities. Systems Unlimited houses 21 children and 139 adults with developmental disabilities. d. Permanent Housing Assisted Housing Programs: Administered by the Iowa City Public Housing Authority, the programs provide rental assistance to 909 units in three programs: Public Housing, Section 8 Certificates, and Section 8 Vouchers. Number and Type of Units Assisted by Iowa City Assisted Housing Programs (6130194) Program Eft. 1-BR 2-BR 3-BR Public Housing .... 24 47 Section 8 Existing 10 224 241 45 (Certificates) Section 8 Existing 0 149 102 46 (Vouchers) Totals 10 372 368 138 4-BR Total 11 82 7 527 3 300 21 909 Private Low-Income Housing: Both Cedarwood and Pheasant Ridge, private apartment complexes in Iowa City, received HUD funding for original construction and on-going operating costs. Both complexes serve low-income residents. Cedarwood: 63 units, all 2 bedrooms. Average Use: capacity, with a waiting list of 25 households. · Pheasant Ridge: 231 of the 248 units are reserved as assisted units. 77 1-bedroom, 76 2-bedroom, 70 3-bedroom, and 8 4-bedroom assisted units. Average Use: capacity with a waiting list of 40 households. Villa Gardens: Developed by a local for-profit developer using a variety of funding sources including CDBG, Tax Increment Financing from the City of Iowa City, and Federal Home Loan Bank funds. 48 units of affordable rental housing. 16 3-bedroom units, and 32 2-bedroom units. Average Use: capacity with a waiting list of 14 households. Non Profit Low-Income Housing: Greater Iowa City Housing Fellowship (GICHF): 18 units of affordable rental housing throughout Iowa City. 4 new duplexes (4 2-bedroom, 4 3-bedroom units) at Whispering Meadows. 4 existing duplexes eight units; 4 3-bedrooms, 3 2-~edrooms, and 1 1- bedroom unit at scattered sites throughout the community. 2 single-family homes with three bedrooms each; one of these is rented to HACAP's transitional housing pr. ogram. Greater Iowa City Housing Fellowship uses a variety o£ funding sources for development of its programs including HOME, CDBG, and private lenders and contributors. 2. Inventory of Services for Persons who are Child Care Resources 4C's -Community Coordinated Child Care HACAP - Head Start Handicare Neighborhood Centers of Johnson Cnty PAL Program of Youth Homes Crisis Services Crisis Center Domestic Violence Intervention Program Emergency Housing Project Johnson Cnty Dept of Haman Services Rape Victim Advocacy Program Red Cross Salvation Array Employment Services Goodwill Industries Iowa City Workforce Center J/PA -Job Training Partnership Act Promise Jobs Food Agape Care Crisis Center Free Lunch Program Johnson County WIC Program Salvation Army SHARE Johnson County Furnishings Furniture Project Goodwill Health Care Dental Services for Indigent Children Free Medical Clinic Johnson County Dept. of Public Health- Child Health Clinic Special Care Dental Program University of Iowa College of Dentistry VA Hospital Visiting Nurses Assoc. of Johnson County Homeless or Living in Transitional Housing Housing and Housin~ Support Greater Iowa City Housing Fellowship HACAP -Hawkeye Area Community Action Project Iowa City Assisted Housing Program LIFE Skills Mental Health Community Mental Health Center Crisis Center Hillcrest Family Services Lutheran Supportive Services University of Iowa Hospitals and Clinics VA Hospital Special Populations The ARC Elderly Services Agency Independent Living ICARE -Iowa Center for AIDS Resources and Education Substance Abuse Treatment MECCA- Mid-Eastern Council on Chemical Abuse Transportation Free/Reduced Fare Bus Tickets Johnson County Seats Youth Services Mayor's Youth Employment Program United Action for Youth Youth Homes III D. SPECIAL NEEDS FACILITIES AND SERVICES Inventory of Supportive Housing Facilities for Non-Homeless Special Needs Pooulations Iowa City and Johnson County support a number of supportive housing facilities occupied by persons with special needs. These residential facilities serve persons with physical and mental disabilities, persons who are elderly, youth, and substance abuse patients. The following is a list of the facilities in Iowa City, the populations they serve, and the capacity of the facility. FACILITY POPULATIONS SERVED CAPACITY Hillcrest Boarding House Hillcrest Residence. Youth Homes Group Home Youth Homes/Independent Living Structured Community Independent Living Independent Living Systems Unlimited-Group Homes, SAL Chatham Oaks, Inc. Mid-Eastern Council on Chemical Abuse Mary O. Coldren Home Citizen Building Ecumenical Towers Greenwood Manor Lantern Park Oaknoll Autumn Park Capitol House Liberty Square (N. Liberty) Coral Village (Coralville) Atrium Village (Hills) East Side Village (Lone Tree) Heritage Manor Apartments Windmill Pointe (Coralville) Walden Place DVIP Ronald McDonald House Lone Tree Care Center (Lone Tree) Solon Nursing Care (Solon) REM (Coralville) Reach for Your Potential (W. Branch) Iowa Veterans Home (Marshalltom) Iowa City Care Center Persons with mental illness 9 Persons with mental illness 27 Adolescent women 10 Single mothers and infants 3 Homeless youth aged 16-21 12 Persons with a variety of needs 5 Persons with developmental 160 disabilities Persons with mental illness,mental114 retardation or physical disabilities Substance abuse patients 12 Frail elderly men and women Persons who are elderly or disabled Persons who are elderly Convalescent care Frail elderly men and women Persons who Persons who Persons who Persons who Persons who are elderly are elderly are elderly are elderly are elderly 10 18 80 87 100 48 or disabled 64 or disabled 81 35 or disabled 57 and have long-30 Persons who are elderly term health problems Persons who are elderly Not Avail. Persons who are elderly Not Avail. Persons who are elderly 40 Persons who are elderly 10 Victims of domestic violence and 60 their children Families of children under hospitalization 21 Persons who are elderly or disabled46 Convalescent care 68 Persons with mental retardation 8 Persons with mental retardation 5 Veterans with geriatric or chronic illness 830 ~Persons who are elderly 89 2. Inventory of Services that Assita Non-Homeless Persons with Special Needs Assistance to Persons with a Disability Adult Day Program Age-Related Macular Degeneration Support Group Alliance for the Mentally I11 of Johnson County (AMIJC) Alzheimer's Association Alzheimer's Support Group (U of I) Are of Johnson County (formerly Association for Retarded Citizens of Johnson County) Camp Courageous of Iowa CareResources, Inc. (now part of VNA) Chatham Oaks, Inc. (formerly Johnson County Care Facility) Compuplay CORE-COmmunity RE-entry for persons with brain injury Crisis Center (formerly Iowa City Crisis Intervention Center) Deaf Services Commission of Iowa Department of Veterans Affairs Medical Center Hospital Based Home Care Diabetes Association, American (Iowa Affiliate, Inc.) East Side Village Easter Seal Society of Iowa, Inc. Elderly Services Agency of Johnson County Shared Housing Program Epilepsy Association of Iowa Goodwill Industries of Southeast Iowa CORE-COnm~unity RE-entry for persons with brain injury Grant Wood Area Education Agency Child Evaluation Clinic Handicare, Inc. Home Life Medicare Services, Inc. Human Services, Iowa Department of, Johnson County Independent Living, Inc. Iowa Braille and Sight Saving School Iowa City, City of Department of Parks and Recreation, Recreation Division Public Library Iowa City Crisis Intervention Center (now Crisis Center) Iowa Department for the Blind Iowa Department of Haman Services, Johnson County Iowa Department of Transportation, Drivers License Department. Iowa Pilot Parents, Inc. Iowa Protection and Advocacy ServiCes, Inc. Iowa Veterans Home Job Opportunities of Johnson County, Inc. Job Service of Iowa Johnson County, County of Care Facility (now Chatham Oaks, Inc.) Mental Health Advocate Mental Illness/Mental Retardation/Developmental Disabilities/Brain Injury Planning Council (formerly Mental Health/Mental Retardation/Developmental Disabilities Advisory Conmaittee) Learning Disabilities Association of Johnson County (formerly Johnson County Association for Children and Adults with Learning Disabilities) Lekotek LIFE Skills, Inc. Macular Degeneration Support Group, Age-Related March of Dimes Birth Defects Foundation, Eastern Iowa Mercy Hospital Home Health Care Lifeline Stroke Club Multiple Sclerosis Support Group, Iowa City Muscular Dystrophy Association Nelson Center Pheasant Ridge Apartments Pilot Parents, Inc., Iowa Pursuing Adventures in Learning (PAL) Reach for Your Potential REM-IOWA, Inc. SEATS (Special Elderly and Handicapped Transportation System), Johnson County Shared Housing Program Social Security Administration Special Recreation, Inc. Speech and Hearing Clinic, Wendell Johnson (U of I) Stroke Club Systems Unlimited, Inc. Threshold University of Iowa Services for Persons with Disabilities, Office of Speech and Hearing Clinic, Wendell Johnson Veterans Service Office University of Iowa - Hospitals and Clinics Alzheimer's Support Group Child Development Clinic Child Psychiatry Service Division of Developmental Disabilities Mobile and Regional Child Health Specialty Clinics University of Iowa - Dental College of Dentistry (formerly Dental Clinics) Dental Care for Persons with Disabilities Dental Clinics (now College of Dentistry) Geriatric Mobile Dental Unit/Special Care Clinic Veterrors Affairs Medical Center, Department of Hospital Based Home Care Visiting Nurse Association of Johnson Cotrate, A) Vocational Rehabilitation Services, Division of Wendell Johnson Speech and Hearing Clinic (U of I) Youth Homes, Inc. Pursuing Adventares in Learning (PAL) YWCA Compuplay Lekotek Assistance to Persons Who Are Elderly Adult Day Program Age-Related Macular Degeneration Support Group Alzheimer's Association Alzheimer's Support Group (U of I) American Association of Retired Persons (AARP) Atrium Village Caregivers' Support Group CareResources, Inc. (now part of Visiting Nurse Association) Case Management for the Elderly (formerly Case Management and Assessment Team) Congregate Meals Coralville Autumn Club Department of Veterans Affairs Medical Center Hospital Based Home Care East Side Village Elderly Access Program, Iowa Dental Association Elderly Services Agency of Johnson County Case Management for the Elderly (formerly Case Management and Assessment Team) Retired Senior Volunteer Program (RSVP) Shared Housing Program Friendly Folks Golden Age Club of Iowa City HACAP (Hawkeye Area Community Action Program, Inc.) Heritage Area Agency on Aging Legal Services Program Home-Delivered Meals Home Life Medicare Services, Inc. Hospice, Inc., Iowa City Human Services, Iowa Department of, Johnson County Iowa City Care Center Iowa Department of Human Services, Johnson County Iowa Veterans Home Lone Tree Senior Citizens' Club Macular Degeneration Support Group, Age-Related Mary O. Coldren Home Mercy Hospital Home Health Care Lifeline Seniors Unlimited National Association of Retired Federal Emplo Pheasant Ridge Apartments Retired Senior Volunteer Program (RSVP) SEATS (Special Elderly and Handicapped Transportation System), Johnson County Senior Center, Iowa City/Johnson County Senior Peer Counseling Program Shared Housing Program Social Security Administration Solon Senior Citizens Speech and Hearing Clinic, Wendell Johnson (U of I) Swisher Socialites University of Iowa Speech and Hearing Clinic, Wendell Johnson University of Iowa - Hospitals and Clinics Alzheimer's Support Group : University of Iowa - Dental College of Dentistry (formerly Dental Clinics) Geriatric Mobile Dental Unit/Special Care Clinic Veterans Affairs Medical Center, Department of Hospital Based Home Care Visiting Nurse Association of Johnson County (VNA) Wendell Johnson Speech and Hearing Clinic (U of I) SuI!portive Housin~ and Programs for Persons returninK from Mental and Physical Health Institutions Please see section II.C.l.b. HOMELESS FACILITIES. These facilities serve both homeless and non-homeless persons with special needs. Additionally, Hillcrest Family Services offers an independent living program to nearly 100 individuals with mental illness. This program provides supportive services, mental health counseling, and living skills training to assist individuals in reaching their highest degree of self-sufficiency. A discussion of the need for transitional housing for persons with special needs can be found in Section II.C.2.c. III E. BARRIERS TO AFFORDABLE HOUSING The housing situation in Iowa City is atypical for most of Iowa. Iowa City is the home of a highly educated, professional and academic workforce and of the University of Iowa. A high median household income ($47,000 for a family of four as determined by 1994 HUD Income Guidelines) from the academic and pmfessiunal workforce translates into a demand for larger homes, which adds to existing high land values. Additionally, the large student population increases competition for affordable rental units, especially in the downtown area and close to campus. In comparison to other Iowa communities, Iowa City has the highest average land values, fair market rents, and cost of living index in Iowa (American Chamber of Cornmcrae Research Associa- tion, 1994); housing vacancy rates are less than 2 percent. Very little vacant developable land is available for multi-fumily housing, which drives up land costs and therefore rents. In part, because of these costs, the private sector has not met the housing needs of low- and moderate- income households in Iowa City. The private sector has been concentrating on the construction of higher priced single-family homes which provide them the greatest return on investment. 1. Public Polices Affecting Affordable Housing Overall, the City has few of the barriers that are normally considered to be exclusionary. The City allows small lots, mixed-use housing, manufactured housing in single-family residential zones, and it uses a number of federal, state, and private programs for the acquisition, development, and rehabilitation of affordable units. It is the City's policy to aggressively pursue funding for affordable housing, to establish public/private partnerships, and to utilize such tools as tax abatement and tax increment financing to support the development of affordable housing. Low vacancy rates and the lack t~f vacant land or abandoned buildings, combined with the fact that the City does not own any vacant developable land or tax delinquent properties, makes it difficult for the City to develop affordable housing on its own. The Iowa City Public Housing Authority has scattered-site housing units available, but the development of new units is very expensive; the number of anits the City can develop is very limited. As a result, the costs associated with building new affordable housing units acts as a barrier to the City's endeavors to address this problem. Reductions in the federal "fair market rent" guidelines that establish maximum rents for affordable housing projects will significantly impact the development of new units. With the reduced rent guidelines, developers/owners would receive lower rents, thus discouraging them further from developing affordable housing. Additionally, federal policies regarding guidelines for affordable housing have been in constant flux, making planning for the development of affordable housing very difficult. 2. Tax Policies That Affect Land and Other Property In Iowa, property tax policies are set by the state; the City has no control over either the cap on taxes or the rollback set annually by the state. The City is financially dependent upon property taxes as its main source of revenues; the City does not have a local sales tax or income tax. Since housing values are higher than in other localities, property taxes are higher as well, thus further increasing the cost of housing and acting as a barrier to securing affordable housing. However, housing developed and owned by non-profit housing agencies is exempt from property taxes so they can develop affordable housing at slightly lower expense than private developers. Though the state property tax rollback policy decreases the percent of taxable value, property taxes still may go up due to the increases in value. The rollback policy.limits the amount of tax revenues the City can collect. Subsequently, this limits funds that could othenvise be applied to developing and/or providing incentives for low-income housing and supportive services. The rollback factor limits the ability of the City to budget or commit funds for the development of affordable housing. 3. Land Use Controls and Zoning Ordinances Demand for low density single-family housing developments in the past have also limited the interest in more intensive residential development. There is a prevalence of RS-5 (5 units to anacre) zones, and values for houses with larger lots have remained high and not very affordable. There is currently very little vacant land zoned for multi-family development within Iowa City, and attempts to fezone some residential areas have encountered resistance from neighborhoods opposed to more intensive development, especially the construction of apartments in single-family areas. Their concerns over negative effects of more intensive developmen't, such as increased traffic, noise and demands on services, and the lengthy rezoning process during which these concerns usually arise, have created additional barriers to the construction of more affordable housing units. Even when development is not at a higher density, such as in a manufactured housing park, neighborhood concerns about devaluation of their property and other factors, make rezoning difficult. The City has implemented an open space ordinance and impact fee in the past year. Developers are required to dedicate land to be preserved as open space or to contribute an equivalent amount of money to go toward open space acquisition. Requiring additional land to be purchased and incorporated into the development would increases development costs and thus housing costs and/or rents. Subdivision and infrastructure requirements may also be considered as barriers to affordable housing. Standards such as mad width could possibly be reduced in some areas to lessen the cost of infrastructure and hence the cost of housing construction while still maintaining acceptable levels of safety and infrastructure quality. The City has encouraged Planned Unit Developments (PUDs) and has an overlay zone which enables deyelopers to cluster housing. 4. Building Codes, Fees, and Charges The City is considering the construction of a new water plant and upgrading the sewage treatment plant. In order to pay for construction, it has been proposed to that water use fees by increased approximately 40 percent and sewer fees by approximately 35 percent. This represents a substantial increase in the costs associated with living in Iowa City. Though these increases will impact all water users in Iowa City, the increase will make it more difficult for low-income households to be able to afford to live in Iowa City. Though Iowa City does not require construction measures in excess of the Uniform Building Code (UBC), several UBC-approved construction practices which could be used to reduce construction costs are not being implemented by local contractors. Some measures to reduce costs include increasing spacing between studs, using straight-gable roofs, and careful planning of the location of plumbing and electrical fixtures,to reduce the number of fixtures used. Combined with the other factors contributing to the high costs of constructing new units, local construction practices adding to the costs of housing lessen the likelihood that newly constructed units would be "affordable" to low- and moderate-income households. 5. Growth Limits Planned growth through the "phasing in" of infrastructure and services as identified in Iowa City's Comprehensive Plan, is intended to limit development to areas adjacent to those currently served, thus allowing for the orderly extension of infrastructure. Growth is also limited by the fact that some services (e.g. sewers) are presently at capacity in certain parts of the city. However, urban growth is proceeding mainly with the development of single-family subdivisions. with costs ranging from $100,000-$300,000 per home. Development that does occur where services are not in place must incorporate the provision of water, sewer, streets, and other infrastructure into their design, thus effectively raising the development costs of each housing unit. As a result, prices of new homes reflect these increased costs and are beyond the reach of most lower-income households. The absence of vacant infill lots also acts as a barrier, limiting the extent that the City can expand its affordable housing stock. Typically, the few existing infill lots are zoned for less-dense development and are located in low-density single-family neighborhoods. The City is experimenting with various ways of providing affordable single-family housing on these lots. Methods include moving donated houses, sweat equity of future owners, and modular homes. 6. Policies That Affect the Return on Residential Investment Though Iowa City does not employ policies that directly affect the return on residential investment, the combination of high demand for housing, the "phasing in" of new housing developments, and the land use and zoning restrictions implemented have protected residential investments. As Iowa City has one of the most active housing markets in the state, the median cost of single- family dwelling units has increased from $65,910 to $104, 517, or 58.6 percent between 1982 and 1993. Sixty-four percent of owner-occupied homes in Iowa City are valued between $50,000 and $99,999 (1990 Census); however, due to the constantly increasing value of housing, the number of homes in this price range is shrinking annually. For example, the average cost of a home built in Iowa City in 1993 was $121,472, not including the price of the lot, which can range from $20,000-$70,000. (Source: Iowa City Building Permits issued for 1993.) 7. Dissemination of Information Lack of information about the availability of housing and services for low- and moderate-income households acts as a barrier to securing affordable housing. One of the misconceptions that is prevalent in Iowa City is that all. housing needs are being met, either by the private market, by the City, or by non-profit agencies. Though there is a wide continuum of housing and services available through public, for-profit, and non-profit agencies in the city, available resources do not stretch far enough to cover everyone's needs; some housing needs go unmet. As the number of households requiring assistance increases, agencies are finding it more difficult to secure the necessary funding to meet those needs. 8. Community Attitudes There is also some resistance to integrating low-income families into established neighborhoods. "Not in My Back Yard" (NIMBY) concerns over the effect on property values of locating low- income households have acted as a barrier in some Iowa City neighborhoods. These fi~ars most often arise from misconceptions regarding the lifestyle and needs of low-income families. Over the past year the City has attempted to develop affordable housing projects through private- public partnerships. These projects included the creation of a manufactured housing park and the development of units on non-conforming infill lots. However, high property values and neighborhood concerns have prevented the realization of these projects. Opposition from property owners against the location of manufactured housing and/or lower-income families in their neighborhoods have played a large part in the inability of the City to follow through on these projects. Part of the problem is that much of the vacant fiat, less- expensive land in the City and immediately adjacent is in the southeast quadrant. This is leading to a concentration of affordable housing in this area. Neighborhood opposition to low-income housing projects make freiling feasible sites more difficult. Such concerns as aesthetics, crime, and declining property values were cited as reasons for the opposition. The reluctance of property owners to sell properties to the City at prices makhag affordable housing construction feasible have also limited the viability of these projects; some owners have operated on the assumption that the City has "deep pockets" and will pay for land based on speculative: development values. Furthermore, local "peer pressure" have deterred property owners further from selling land in particular neighborhoods for the creation of"Iow income" housing. These recent events would most likely discourage attempts at developing similar projects in the near future. mrktana.3 IV. STRATEGIC PLAN IV A. GENERAL FORMAT OF THE STRATEGIC PLAN The strategic plan is a general overview of Iowa City's plan for housing, jobs and services for low income residents for the next five years. This section of the Consolidated Plan (CITY STEPS) will show the types of projects or activities that we envision taking place, initiated by the City or another organization. Since this is a five year overview, the numbers relating to units, households and funds are rough estimates (based upon the Action Plan and the past uses of federal funds). 1. General Priorities for Allocating Investment Iowa City expects to receive a total of approximately $1,500,000 in federal funds (CDBG & HOME) annually. Other federal funds for specific programs, like Section 8 are already designated by the federal government for a specific use (rent assistance for this example). The City has established a citizen-oriented method for allocating CDBG and HOME funds. Both the Housing Commission and the Committee on Community Needs are citizen advisory commissions to the City Council. As funding becomes available, annually, these two commis- sions hear proposals from numerous local organizations and the City itself. Once the presenta- tions are heard these two commissions rank each proposal according to several pre-determined factors. The most important fhctor is "addressing a priority need identified in the CITY STEPS Plan". Projects requesting funding must address one of these needs, and since funding is limited, the proposals meeting a "HIGH" or "MEDIUM" priority need are given the highest rating. Once the projects are ranked, the couunissions make their funding recommendations to the City Council. The City Council reviews the recommendations and makes revisions as . needed, and then votes to adopt the funding allocations of CDBG and HOME monies as part of the one year Action Plan. a. Geographically Iowa City is a fairly homogeneous community with no areas of heavy low income or minority concentrations or areas with concentrations ofdeteriorated housing. The residential central city area surrounding the University has a preponderance of student rental housing, but is not an area of concentration of low income families. Because of this, there is no defined plan for allocating CDBG and HOME funds geographically. Since CDBG and HOME projects are often initiated by a number of different organizations, these federal funds are used throughout the community. Likewise, the CiW's Housing Rehabilitation Program serves citizens on a citywide and distributes the assistance accordingly. All service programs are based on individ- ual need and are not allocated geographically. b. Among Priority Needs as Identified in HIYD Table ~I~, I HUD Table ;~1~,1 (page '1'] ) shows that there are a number of needs with "HIGH" priorities in each of the categories (housing, homeless, public facilities, and public services). The City does not use set-asides for any df these categories. However, federal regulations prohibit more than 15 percent of CDBG funds being used for public services. Estimating the public service expenditures annually is fairly simple given the federal restrictions (CDBG funds x .15 = $ for public services). This calculation gives us an estimate of $140,000 annually that may be 2. Basis for Assigning the Priority In order to develop this plan and determine the community's needs a great deal of citizen input was solicited. (A complete description of the development of the CITY STEPS Plan can be found in Section I.A.) This citizen input was the main fome behind the priority rankings of the identified needs. A group, made up of eight citizens, formed the Priorities and Strategies Committee. This committee attended the public meetings and discussed the community's needs with many organizations. As a result the Priorities and Strategies Committee assigned priority rankings of "HIGH", "MEDIUM", "LOW", and "NO SUCH NEED" to all of the various needs identified in this plan. These priorities were then used by the Housing Commission, Committee on Community Needs and staff to rank proposed projects and make funding recommendations to the City Council. Obstacles to Meeting Undeserved Needs Available funding is the most apparent obstacle. Most of the services that are needed by low income persons are available in Iowa City; if more funding were available existing services could be expanded to meet the needs of the community. A second, less apparent, obstacle to meeting lower income residents' needs has to do with community attitudes. Many persons support services or programs designed to help the needy, but do not want "low income housing" or multi- family housing in thek neighborhood. (See also Section IV.F.) IV B. AFFORDABLE HOUSING Table 2: HUD Table Showing Estimated Need and Dollars to Address This table, designed by HUD, shows the general needs of a jurisdiction in a standardized format. The table, as presented, estimates the number of units affected by a particular need and how much money it would require to totally meet this need over the five year period of this plan. The funds needed to satisfy the needs are estimates based upon our best information and repre- sent the total funds needed (public and private), however, these numbers are very high and are not what the City expects to receive in the next five years. Estimates on how much money the City does expect to receive and allocate for these needs is shown on Table _ and, again, are estimates based upon our best information (from agencies, organizations and experience). This is a more realistic idea of how federal funds received by: Iowa City will be allocated over the next five years. 1. Statement of Specific Objectives This plan we have tried to describe and estimate the activities that will be undertaken and at least be partially funded with federal funds in Iowa City over the next five years. Again, since this is a five year overview and we do not know what type of funding requests the City will receive over time we cannot pinpoint the exact number of housing units that will be assisted, for in- stance. The following estimates are based upon the one year action plan for FY96 and the number of units that have been assisted in the past several years. a. Influence of Housing Market on Use of Funds As stated in the Housing Market Analysis section of this plan, Section III. A., the housing market in Iowa City is very tight. This translates to an expensive housing market in both rental and owner-occupied units. Due to our market conditions a variety of housing projects have been proposed and funded. (1) Rental Assistance Data in HUD Table 2 show that there are 2141 low income elderly or small and large related households with a cost burden over 30 percent of their gross income. Currently the Iowa City Public Housing Authority has 82 units of public housing and 827 Section 8-vouchers and certificates. In addition, there is a continual waiting list of approximately 300 households. Because of the high market rents in Iowa City, rental assistance is the most important need identified by low income persons. The City intends to continue and expand the amount of rental assistance available. 125 Units N · ew Section 8 Vouchers and Certificates (25 annually) 75 Units Tenant Based Rental Assistance (15 annually) 50 Households Security Deposit and Emergency Payments (10 annually) 250 Households Housing Skills and ocatmn Assistance (50 annually) L ' 7500 Inspections and Re-inspections of Rental Units (1500 annually) 10 Units Congregate Housing for Eld~ersons (2) Production of New Units The production of new housing units in Iowa City is primarily being done by the private sector with approximately 200 owner-occupied dwellings and 225 multi-family rental units coming on- line each of the previous two years. One barrier to producing new, affordable housing units is the high cost of developable land. Because of this them have not been many "assisted" housing units being built. CDBG and HOME funds have been made available for the production of new units as feasible. 75 Units New Construction of Rental Housing (15 annually) 100 Units New Construction of Affordable Owner-Occupied Housing (20 annually) 250 Units Assistance to Homebuyers to Purchase Housing (includes acquisition of exist- ing units) (3) Rehabilitation of Old Units Iowa City has an effective housing rehabilitation program that has been assisting households for over 10 years. Funds have been used primarily for the rehabilitation of owner-occupied units that am owned by low income and elderly persons. Due to the City's tight housing market, the rehabilitation and maintenance of the housing stock is one of the most cost-effective and efficient means of insuring a safe, decent housing stock. The City also had a rental rehabilitation program from 1985 to 1994, but this program has been discontinued as a result of lack of landlord interest an effective rental inspection program. 3 Units Rental Accessibility over Five Years 5 Units Owner-Occupied Rehabilitation and Accessibility 400 Units General Rehabilitation of Owner-Occupied Housing (80 annually) $150,000 Rehabilitation of Homeless Shelters ($30,000 annually) (4) Acquisition of Existing Units Again, due to the housing market the acquisition of existing units is also very expensive. However, them have been several successful activities that have received federal funds to acquire existing housing units. Given the difficulty in acquiring land for affordable housing, this type of activity may become more attractive and provide the City an opportunity to scatter affordable housing projects within the community. 15 Units New Single Room Occupancy 15 Units Affordable Rental Housing for Low Income .Persons 30 Units Assistance to Homebuyers to Purchase Housing 2. Proposed Accoml~lishments The Strategic Plan section of the Consolidated Plan (CITY STEPS) shows the types of projects or activities that we envision taking place, initiated by the City or another organization. Since this is a five year overview, the numbers involving units, households and funds are rough estimates (based upon the Action Plan and the past uses of federal funds). a. Number of Persons to whom the Jurisdiction will Provide Affordable Housing by Income Type for Rental and Ownership (1) Extremely Low Income Households (under 30% median income) (2) Low Income Households (between 31% and 50% median income) (3) Moderate Income Households (over 51% median income) The City of Iowa City expects to assist a number of housing projects with CDBG and HOME funds. Estimates of the number of units is listed above within the various sections. Top priority will be given to househ~)lds under 30% of median income; these are listed as a "HIGH" priority within the CITY STEPS Plan. From the figures above, there will be approximately 975 units of afford.able housing being provided within the City of Iowa Ci . '· · · . lower income households we can - .....,:--, .......,. 7 &nee priorities are ~ven to will be under 50% . . CO,o,4 ~'auycly estimate mat at>out one-half of these houg~eholds of median income. Many of the projects funded with CDBG or HOME funds 'will be used to assist households under 30% of median income. This year's action plan estimates - % of the households to be under this threshold. b. Time Period of Assistance Since this is a five year plan, and the projects that receive CDBG and HOME'assis[ance are proposed annually, it is difficult to predict when (in what year) projects will be undertaken. Nearly all of the estimates are based upon the City receiving a consistent source of federal funds throughout the term of this plan. Should less funding become available, the estimates for the projects must be modified. Some of the projects outlined above are based upon this ear's Act projects listed in this section .....~- .... . y ion Plan (Section V). The June 30, 1996. ,~ [u oe unaerway or completed within the next fiscal year, ending 03/28195 ¢PD C~n~ll~,at~d Plan $y~am Ll~ng of Prlnrlty F.~dz Prl~rtty ~ H - High M · Midiurn N, No Such Need Unlta Prlerlty Need L - Low HOUSING NEED8 0-30~ 3t~0% Renter/Sin Family/Cost Burden > 30% H U M 1,0~ RenteriSm Famlly/Co~ Burden > 50% H U M 507 RenteriSm Famtly/Phyfical Defects L L L 185 Renter/Sin FamllylOven::mwded * * H U L 69 Renter/Lg FamllylCo~ Burden > 30% H M M 1 t2 Renter/Lg Family/Cost Burden > ~% H M M 9 RenterA.g Family/Physical De~'ec*,, L L L 35 Renter/Lg F;mllylOverctowded · * H M L 7 Renter/Elderly/Co~ Burden · 30% H ~ M 304 Renter/Elderly/Cost 8u~n · 50% H ~ M 121 Re nt er/Eldeily/Phys~cal Defec~ L L L 10 R e n t e r/Elde dy/Overc~Th~led ** H U L 19 OwnerlCo~ nurden · ~0% H U M 955 Owner/Cost Bunien · 50% H ~ M 203 Owner/Physical Defec~ H H M 2,337 OwnerlOvemmwled L L L 75 HOMELE88 NEED8 FAM INDN W/SPECIAL NEEDS Outreac~ Assessment M M M Eme;gency Sheitem H U M TraP. s/tlonal Sheitem H H H Permanent SuAoortlve Housing N N H Permanent Hourrig H H N NOTE: New Construction of multi-family units. To Addr~ 2,250,000 100,000 1,1,10,000 8,600,000 4,730,000 23,370,000 1,400,000 600,000 1,250,000 3,250,000 1,250,000 6,510,000 Priority PUBLIC FACIUTY NEEDO Youth Centera Ne~ghbomood Fac~llUes Chik~ Ca~ ~onto~ Pi~q ~ot Pu~ INF~U:~ IMPROV~EH~ 8o1~ W~o D~I lm~vo~ FI~ D~ln Im~vemen~ Wa(et Im~ve~ ~ Im~vemon~ 8~r Im~ve~ ~ Removal ~er In~ Im~vemo~ PUBUC 8ERVI:E Yo~ ~n~ ~ ~ml~ EmHoy~ Tmlnl~ Cd~ Awamn~ F~lr Ho~ Chl~ Cam H~ ~er Pu~lc ~wl~ A~CE~81BIU~ NE~8 H~TO~C PRE~VA~ON NEED8 U.8. I~p~tmant of Houtlng and U~an Development 09:~4:39 CPO Consolidated Plan System Llatlng of Pdo~ N~dl P~od~ ~d H - High M - Medium ~ ~ ~1~ La~w NaNoauch~ Un~ To PmO~ NE~ ~ ~,~ L ~,~ 7~,~ L ~,~ L ~,~ N L L L L L L L L L H H H H H L H H H H H H 03/2S/95 U,8, Depmtment ~f Hou;Ing end U~n Dtvelopm~nt CPD Contolldat~¢ PMn LJ~fing of Priority Pdorlty N~d I~vel H- High M- Medium L-Low N = No Such Ne~d L L H H H H H M L H Unff~ To Addroll CITY OF IOWA CITY FY1996-2000 Estimated F~eral Assistanc~ (CDBG and HOME) ACTIVITY Rental Assistance Housing Skills Construction or Acquisition of Rental Units and\or Land Homebuyer Assistance Housing Rehabilitation Homeless Shelters Public Facilities Public Services Economic Development Other Activities _Administration and Planning TOTAL EXPENDITURES ESTIMATED UNITS ESTIMATED .... EXPENDITIrRES 75 Households $1,395,000 250 Households $ 82,500 : 115 Units $ 690,000 30 Households $ 80,000 . ~4_00 Units $ ~,640,000 nka $ 150,000 n~a $ 500,000 n~a $ 700,000 nXa $ 250,000 nXa $ 500,000 CDBG and HOME programs $ 750,000 $ 6,737,500 1. Strategies for Addressing the Needs of Person who are Homeless a. Homeless Prevention Strategy: Objectives: Assist low~income households in maintaining and retaining their existing housing. a. Establish/Improve emergency rent, mortgage and utility assistance. Improve in-home support systems such as: living skills training; check in/on service; "buddy system" supports/mentor program. Improve access to health/mentai health care. Facilitate the development of county-wide housing rehab programs. While programs do exist to provide food and other care to those in crisis, relatively few programs exist that provide financial assistance to maintain a families and individuals in their current homes. Yet, the short-term cost of such assistance is much lower than the longterm expense to taxpayers of supporting people in emergency facilities. HACAP operates two programs providing limited assistance with utility payments for income-qualifying households. The Salvation Army provides assistance with water payments up to $50 for a small handful of individuals/families. The State of Iowa operates a fund that allocates $500 a year to income eligible families with children to keep them in their homes. In addition, there are private groups that provide small amounts of emergency assistance. Access to these programs is extremely limited and often for one-time assistance only. Many low-income persons find it difficult to make monthly rent and mortgage payments and pay the necessary expenses of maintaining or rehabilitating their homes. Assistance in maintaining these homes guarantees their long-term inclusion in the stock of affordable housing. Often times persons faced with trouble just need someone to talk with to prevent a problem from becoming a crisis. Representatives of the Emergency Housing Project have suggested that a "buddy system" mentor program could prevent some individual's problems from escalating to a level that would require emergency services and shelter. b. Reaching out to Persons who are Homeless and Assessing Individual Needs Strategy: Objectives: Advocate human services coordination a. Investigate the location of an easily accessible referral center. b. Pursue a single application for service system entry. c. Support continued funding of Johnson County Council of Governments (JCCOG) Human Services Coordinator. Strategy: Objective: Increase understanding of issues surrounding rural homelesshess Conduct a study of rural homelesshess coordinated with JCCOG. c. Addressing Shelter Needs of Persons who are Homeless 1. Emergency Shelter Needs Strategy: Objectives: Emergency Shelter Rehab/Expansion a. Improve and maintain existing shelter facilities. b. Consider expansion or addition of facilities to meet increased demand. Expand staff and capabilities within existing system to provide improved service. Strategy: Objectives: Support plans for improving day shelter opportunities a. Investigate as~ly accessible day shelter location p ss~bdmes. e ' ' o .... b. Expand available services such as: social/case worker availability; laundry facilities; child care opportunities; improved public and private transpor- tation access; showers. 2. Transitional Housing Needs Strategy: Objectives: Strategy: Objectives: Strategy: Objectives: Improve transitional housing programs for families. a. Develop scattered-site, transitional housing programs requiring participation in supportive services. b. Help existing providers of transitional housing increase capacity. Provide transitional housing for single individuals. a. Develop Single Room Occupancy (SR0) type housing for singles with access to support services. b. Continue support of transitional housing for unaccompanied youth. Provide special needs transitional housing. a. Provide transitional housing for persons with mental illness. b. Provide services to support special needs populations in non-facility based care environments. d. Helping Homeless Persons Make the Transition to Independent Living Please see Transitional Housing Needs above and the Non-Housing Community Development Plan (Section IV.E.). IVi~)THER SPECIAL NEEDS 1. Pdorky Housing and $~tpportive Service Needs of Persons who are Not Homeless but Require S0pportive Ho..usin~ Provide housing and supportive services to persons who are elderly and flail elderly, persons with disabilities, persons with alcohol or other drug addiction, persons with HIV/AIDS and their families, and public housing residents. Housing and supportive services may include congregate housing, chore services, housing rehabilitation programs, in-home support services, home health services, case management, education, dependent care, job training and employment services, alcohol/drag abuse counseling mental health services, and other types of housing and services designed to develop independence and self sufficiency. (refer to Section [I.D. for more detailed information) The City of Iowa City, through Community Development Block Grant (CDBG) funds provides rehab~tation and accessibility improvements to local agencies that provide housing with supportive services, e.g. Systems Unlimited. The City also provides grant writing technical assistance to non-profit agencies such as Hillcrest Family Services and the 1995 Supportive Housing Program grant application. There are numerous other programs and resources available to assist agencies with housing and supportive service needs, they include: Objectives: Shelter Plus Care Program Supportive Housing Program (sin)) Section 811 Program (Persons with Disabilities) Section 202 Program (Elderly) Housing Opportunities for Persons with AIDS (HOPWA) Community Development Block Grant Funds (CDBG) HOME Funds Other, as appropriate, including local initiatives from private non-profit entities Continue to review the need to provide housing and supportive services for persons who are not homeless but require supportive housing and identify potential powders and s~tes. Continue to provide rehabilitation and accessibility improvements to local agencies that provide housing with supportive services. Continue to provide grant writing technical support to local non-profit agencies. IV E. 1. Non-Housing Community Development Plan PUBLIC FACILITY NEEDS Estimated Federal funds to be expended for Public Facility Needs over the next five years: $500,000 Needs Assessment and Current Programs for Dependent Care Facilities: According to Elderly Services Agency (ESA), a dependent care facility is needed that could include senior day care, senior respite care, and possibly child care. The Johnson County Department of Public Health Adult Day Program (ADP) has been in operation since August of 1979 and is the only program in Johnson County that offers short term respite care for high functioning:frail elderly without medical needs during the day. ADP is located on the first floor of the Johnson Coun- tyflown City Senior Center. Recent state regulations require more program space per participant. Though a temporary solution was to move offices out of the room and increase the client area, this still did not create enough room to handle the current needs let alone future needs. The renovation increased the usable space, but they had to put a cap on the number of participants and also a cap on new clients until a permanent solution is attained. Child care issues have repeatedly arisen at CITY STEPS meetings and through dis- cussions with staff members of the 4Cs (Community Coordinated Child Care) program in Iowa City. In the past year, the 4Cs Resource and Referral Program conducted 1,898 parent intakes, listed 276 individual child care providers, distribut- ed 9,000 directories of child care services with 60 child care center and preschool entries, and provided consumer education as requested. According to 4Cs statis- tics, documented child care needs in the Johnson County area have increased dramatically. The unmet needs are strongly focused on infant care, before/after school care, and care for children whose parents work second shift(s) and week- ends. Strategy: Provision of Dependent Care Facilities Long-Term Objective: Support development of respite care, child care and adult day care facilities. Needs Assessment and Current Programs for Youth Centers: Youth Homes, Inc. and United Action for Youth (UAY) have recently acquired facilities for their own use. The Mayor's Youth Employment Program (MYEP) also shares the UAY facility. The youth services providers feel that there may be a need for a youth recreational center, organized and run by youths, in the future. Youth Homes' PAL (Pursuing Adventures in Learning) program is an after school and day treatment program for preadolescents and middle school children (ages 6 - 15) who have behavior disord~ PAL currently uses space in St. Pat,'ick's Church Parish Hall which may not be available in the future, meaning that another site will need to be purchased or leased. The PAL program's FY 95-96 objectives state that it would like to provide sum- mer day treatment services to at least 25 children with behavior disorders and school-year day treatment services to at least 15 children with behavior disorders. To meet these goals it needs one full-time day treatment coordinator, 5.4 FrE Youth Counselors and Youth Counselor Associates, office space, dayroom space, and two vans, in addition to a permanent site. The ARC of Johnson County is working to improve summer/before/after school care options for adolescents over the age of 12 with developmental disabilities. Historically this need had been met by Handicare, but that agency has determined they can no longer provide quality services for children over age 12. Strategy: Provision of Youth Center Short-Term Objective: Continue support of before/after school facilities for all youth including those with developmental disabilities. Long-Term Objective: Investigate need for additional space for youth programs. Needs Assessment and Current Programs for Neighborhood Facilities: Neighborhood Centers of Johnson County operates neighborhood centers in the Broadway and Pheasant Ridge neighborhoods. They are currently designing a new 8,000 square foot neighborhood center in the Pheasant Ridge Apartment Complex. The center will offer child care, a large drop-in area, general meeting areas, counseling areas, 5 staff offices, and 2 small kitchens. Pheasant Ridge consists of 248 apartments, with 231 subsidized through the federal Section 8 program for very low-income families. It is a multi-cultural neighborhood with 42% of the families belonging to an ethnic minority and 22% foreign-born. About 200 youth reside in the complex, of whom approximately 60% are from single-parent fami- lies. A doter-to-door survey conducted at Pheasant Ridge in the summer of 1993 indicat- ed a dire need for child care. Many residents reported that a lack of affordable child care prohibited them from pursuing an education or obtaining employment. The new facility will offer accessible and affordable child cam for the neighbor- hood residents. The Longfellow Neighborhood Association is currently assessing the need for a neighborhood center in the Longfellow neighborhood. They currently hold meet- ings and functions in churches, private homes, and at Longfellow School. Strategy: Provision of Neighborhood Facilities Short-Term Objective.' Expand ne~rhood child care facilities. Long-Term Objective: Explore the need; plan and construct neighborhood facilities. Needs Assessment and Current Programs for Additional Parks and Recreational Facilities: According to the City of Iowa City Neighborhood Services Coordinator, the Mill- er/Orchard Neighborhood is most in need of a park to provide residents a place to take their children, congregate, and simply enjoy the open space. According to the Iowa City Comprehensive Plan, Miller/Orchard is the only developed district without an easily accessible park. The Neighborhood Open Space Plan Amend- ment shows that the neighborhood had 1,092 residents in 1990 with a projected build-out population of 2,451. The Plan states that a neighborhood needs 3 acres per 1,000 persons, which means a deficit of 7.35 acres of open space. Strategy:: Provision of Additional Parks and Recreational Facilities Long-Term Objective: Develop park/open space in low-income neighborhoods as needed. Needs Assessment and Current Programs for Health Facilities: While the number of patients and services offered at the Free Medical Clinic is growing, the existing facilities are adequate at this time. However, it is anticipated that over the next five years the demand will exceed the current space. One limitation of the facility is that it is not handicapped accessible. A dental clinic will be operating once a week out of the Free Medical Clinic beginning in 1995. This new service will place an increased burden on the facility and could cause a potential lack of space. Strategy: Provision for Health Facilities: Long-Term Objective: Support expansion needs of existing medical/dental facilities. 2. PUBLIC SERVICE NEEDS Estimated federal funds to be expended for Public Service Needs over the next five years: $700,000 Needs Assessment and Current Programs for Health Services: medical, dental, nutrition, preventive care: According to staff at the Free Medical Clinic and from public meeting comments, the number one need is to assist patients in acquiring and purchasing prescription medication. The Free Medical Clinic's budget is unable to cover the costs of medication and they rely solely on contributions by drag companies. Free Medical Clinic staff is also seeing more persons with chronic illnesses resulting in an increased need for medication for persons with psychiatric disabilities, diabetes, and hypertension, conditions made worse by being homeless m~d unemployed. Consumers also noted the need for assistance in acquiring prescription eyeglasses and hearing aids. According to a recent survey conducted by the Iowa Center for AIDS Resources and Education (ICARE), there is an immediate need for a service network to help HIV/AIDS individuals stay in their current living situations and to enable them to live wherever they choose. The service network would include provisions for assistance with acquiring and purchasing prescription medication. This prescription assistance would then help to reduce the financial burden and leave more funds for housing costs. Nutrition needs are addressed by various groups and agencies. The Crisis Center Food Bank requests increased 30% from 11,960 in 1993 to 15,498 in 1994. The Free Lunch program has had a steady but manageable increase in lunches served over the past few years. The Salvation Army serves meals and has also reported steady increases, particularly in 1993 due to the flood. Strategy: Provision of Health Services: Medical, Dental, Nutrition, Preventive Care Short-Term Objectives: Continue support of assisted health, dental, and H[V/AIDS services. Support food and nutrition services for low-income resi- dents. Support assistance for prescription medication payments. Long-Term Objectives.' a. Encourage participation of additional .healtit care service providers. Needs Assessment and Current Programs for Dependent Care Services: Child care issues have repeatedly arisen at CITY STEPS meetings and through discussions with staff members of the 4Cs (Conununity Coordinated Child Care) program in Iowa City. 4Cs primary purpose is to promote the well-being of children and their families by assisting parents, child care providers, employers, and others with their childcare related needs. This encompasses addressing chal- lenges to the community's child care system, documenting needs and trends in the child care delivery system, and serving as a resource for planning and developing programs. In the past year, the 4Cs Resource and Referral Program conducted 1,898 parent intakes, listed 276 individual child care providers, and distributed 9,000 directories of child care services with 60 child care center and preschool entries, and provided consumer education as requested. According to 4Cs' statistics, documented child care needs in the Johnson County area have increased dramatically. The unmet needs are strongly focused on infant care; before/after school care; care for chil- dren whose parents work second shifts and weekends; and child care for homeless families. The Elderly Services Agency (ESA) reports that respite care for the elderly is a "critical unmet need" in Iowa City. According to ESA, respite care is available at Memy Home Healthcare, Homelife, and Hawkeye Medical Services at an average cost of $10 an hour, which is beyond the means of 75% of those who need it. ESA receives an average of two inquiries a day about respite care for the elderly, but they can only provide a total of 12 to 14 hours a day of in-home respite care. In FY94 ESA provided 12,326 hours of in-home respite care. The ARC of Johnson County provides respite care services for persons with mental retardation and developmental disabilities and their families. The ARC reports serving 3,641 individuals in all of its programs during 1993. An expanded need for respite services is anticipated. The ARC also is working to improve summer/before/after school care options for : adolescents over the age of 12 with developmental disabilities. Historically this need was met by Handicare, but that agency has determined that it can no longer provide quality services for children over the age of 12. Strategy: Provision of Dependent Care Services Short-Term Objectives.' Support and expand child care resources and referral ser- vices, and opportunities including emergency and round the clock care. Explore, support, and expand services that provide adult daycare and respite care for the elderly and for persons and families with special needs. Needs Assessment and Current Programs to Improve Access to Transportation: The one consistent theme at every CITY STEPS public meeting and in discussions between staff and residents was transportation. Transportation to jobs, day care, medical services, school, and shelter was noted as the most urgent need. The current bus system focuses on the downtown area, with nearly every route begin- ning or ending downtown. The first bus route that will not go downtown is sched- uled to begin service in early 1995. The bus system also has limited evening hours, extremely limited Saturday service and no Sunday service. The ongoing development of businesses and residential areas on the fringes of Iowa City and neighboring towns only emphasizes the need to review the existing system. The SEATS program, which provides transportation services to citizens who are elderly and/or disabled, is currently undergoing a funding review. This service is vital to the day-to-day lives of persons who are elderly and disabled in Johnson County and Iowa City Additionally, the Free Bus Ticket Program continues to be an important link between low-income residents~obs, services, and housing. Strategy: Improve Access to Transportation Short-Term Objectives: Provide' ongoing support to special needs population for regional transportation systems. Continue provision of free bus tickets. Long-Term Objectives: a. Review bus transit system (e.g. possible expansion of ser- vice hours, improved route structare to reach new and existing employment and service centers, etc.). Study regional commuting options including expansion of van and car pools, mass transit, and other alternative transportation modes. Needs Assessment and Current Programs for Legal Aid: Legal aid for low-income persons was discussed at CITY STEPS meetings as an important need for issues such as tenant/landlord disputes, and protection of basic rights, particularly for elderly persons. Strategy: Provision of Legal Aid Short-Term Objective: Maintain support for services that provide for the legal needs of low-income persons. Needs Assessment and Current Programs for Training in Living Skills: Basic coping and day4o-day living skills were mentioned as an important need at every CITY STEPS public meeting and discussion. Support for creating and expanding living skills training programs was cited by several agencies. An agency that currently addresses a variety of needs is LIFE Skills, Inc., which is a private non-profit organization devoted to providing living skills, education and assistance to children, adults, families, and persons with special needs. LIFE Skills operates a Housing Support Program that works with families at risk of losing their housing due to lack of home maintenance, home safety skills, bud- geting, communication skills, or coping skills. Assistance is provided to help these families gain a sense of responsibility and accountability to themselves, their neighbors and their landlords. The Housing Support Program assisted 31 house- holds in 1992 and 39 households in 1993, an increase of over 25%. Current funding provides for only one, half-time position to provide these housing support services. If additional staff funding were available, it is anticipated that this program or others could be significantly expanded to assist more families and provide more services. The Hawkeye Area Community Action Program (HACAP) also provides living skills support services in its transitional housing program. Strategy: The general trend in providing care and services to persons with special needs is towards non-facility-based, out-patient, independent living services. This trend reflects a move toward incorporating the changes mandated by managed health care systems. Virtually every aspect of service to special needs populations is affected, including services for persons with mental illness, mental retardation, physical disability, and drug and alcohol addiction. Programs providing these services need to be enhanced to meet current and anticipated future demands. Provision of Training in Living Skills Short/Long-Terra Objective: Create and/or expand services that offer day-to-day living and coping skills, including, but not limited to: locating and acquiring housing, budgeting, general housekeeping, home maintenance, home safety, communication skills, and independent living skills. Needs Assessment and Current Programs for Crime Awareness and Prevention Programs: The Iowa City Poli& Department efficiently operates the D.A.R.E. program along with police-sponsored youth recreation programs to help keep youth aware of crime issues. Neighborhood Watch and Block Parent programs also operate. A drug prevention grant funded by HUD in FY94 increased drug prevention coordi- nation between the PHA and neighborhood centers. Other programs provided through MECCA, Big Brothers/Big Sisters, the Iowa City C.ommunity Schools and Neighborhood Centers of Johnson County, also deal with crime awareness and prevention. Strategy: Provision of Crime Awareness and Prevention Programs Short/Long. Term Objective.' Support the Police Department in its efforts to promote crime awareness and prevention through programs such as DARE, drug abuse prevention, police-sponsored recreation, and other commu- nity-based progrants. Needs Assessment and Current Programs for Youth Services: Youth Homes, United Action for Youth, and Mayor's Youth Employment have all seen consistent increases in their service needs and anticipate further increases over the next five years. United Action for Youth (UAY) assists youth and families by offering counseling and intervention programs, and providing prevention and youth development programs that make use of young people's talent and skills. UAY assisted 2,830 Johnson County residents between July 1993 and June 1994. There is a waiting list for persons wanting family counseling. Mayor's Youth Employment Program (MYEP) operates three programs, the Youth Employment, Entrepreneurial and the Corps programs. They assisted 168 Johnson County youth between July 1993 and June 1994. MYEP maintains a waiting list of over 100 youth. Youth Homes operates the Youth Emergency Shelter, Pursuing Adventures in Learning (PAL), Young Women's Residential Treatment Center, Parent Support Services, and Structured Community Independent Living Services. Youth Homes served 225 Johnson County residents between July 1993 and June 1994. Strategy: Before and after school programs are currently provided at the elementary level. There appears to be a need for after school programs at the Junior High School level. Provision of Youth Services Short-Term Objective.' Continue to support existing youth programs. Long-Term Objective.' Respond to needs to expand programs such as after-school care and assistance. Needs Assessment and Current Programs for Tenant/Landlord Education and/or Mediation: The need for improved communication and education between tenants and land- lords was cited at several CITY STEPS meetings. Uncertainty about regulations, fear of eviction and feelings of disenfranchisement serve to decrease the quality of life for low~income tenants. Confusion regarding regulations and program requirements discourage landlords from willingly participating in rental assistance programs. Strategy: Provision of Tenant/Landlord Education and/or Mediation Short-Term Objective: Provide a forum for communication and edncation bet3veen tenants and landlords. Needs Assessment and Current Programs for Continuing Fair Housing Activities: The Human Rights Coordinator and the Human Rights Commission have an ongoing program which provides both counselinfg and complaint investigation, and the outreach and education of landlords and tenants. A constant stream of com- plaints is evidence of the need for these activities. Complaints include intimidation by landlords, discrimination against those living in public or assisted housing, and eviction without cause. Strategy: Continue Fair Housing Activities Short. Term Objectives: Pars~ legal action against landlords intimidating tenants. Long-Term Objective.. Review current policies regarding manufactured housing eviction arbitration. Stop discrimination by address by encouraging scatteredsite subsi- dized housing and educating the community regarding subsidized hotaing. Needs Assessment and Current Programs for Senior Services: Strategy: ESA provides a shared housing program which matches elderly home owners with a room to rent and tenants (most frequently graduate students) needing rooms. Currently there are 20 matches in the program. Elderly participants cite the security of having someone in the house at night, the convenience of an in-home person they can count on for errands and housekeeping help, and the extra income from the rent, as benefits of the program. ESA staff feels this program is comfort- ably meeting the market demand for such a service. There are usually 18-25 matches at any given time. (See also Transportation Needs and Legal Aid.) Provision of Senior Services Short-Term Objectives.. Continue support of in-home programs for the elderly. Explore, support and expand day care and respite care (see also Dependent Care) services. Continue support of services for the elderly, including para- transit, legal assistance, and shared housing programs. Needs Assessment and Current Programs for Continuation of Human Services Co0rdina. tion: While existing methods of assessment and referral appear to be doing an adequate job of directing individuals to sources of service, there is increasing concern within the homeless and service provider communities that current methods, while cooper- ative, are not coordinated as well as they could be. The result is that persons in crisis are frequently sent back and forth from one agency to another, often across town, to secure support. One solution, suggested more than once in CITY STEPS public meetings, was to develop a single, ce,ntrally-located facility for coordinatin referr . facility may provide satell,re office space for agencies to con~guct initi ss and intake interviews, telephones for clients to use for contacting unrepresented agencies, a call-in hotline for people in need, and a well stocked pamphlet display for service information. Another opportunity for coordination may exist in access- ing existing computer networks for linking agencies and sharing information. At the administrative level, coordination of human services is provided by the Human Services Coordinator for the Johnson County Council of Governments. This office provides budgetar ttistical, and programmatic analyses to Iowa City's City Council, as well as the Johnson County Board of Supervisors in order to aid in making sound decisions regarding funding and policy matters for human services. As state and federal aid to human service agencies decreases, the need for more local planning and coordination becomes imperative. Strategy: Continuation of Human Services Coordination Short-Term Objective.' Support continued funding of JCCOG Human Service Coordinator. Long-Term Objectives.' Develop easily accessible referral center. Pursue single application service system entry. 3. ECONOMIC DEVELOPMENT NEEDS Estimated Federal funds to be expended for Economic Development Needs over the next five years: $250,000 Needs Assessment and Current Programs for Employment Training and Education: Currently, the emphasis in HUD programs is to help families move toward self- sufficiency. Suitable education and training for jobs is part of this process. Further research is needed to determine what skills local employers are looking for and what on-the-job training and apprenticeship programs are available and needed. urrently, Mayor s Youth Employment Program provides three job skill programs for youth training and education. They assisted 168 Johnson County youth last year. The Family Investment Program (FIP formerly Aid to Families with Dependent Children) works with Promise Jobs (under JTPA) to provide job training. Independent Living, Inc. offers comprehensive training in job seeking and personal assistance to persons with disabilities. They have experienced a large increase in clients in the last year. Kirkwood Community College provides Graduate Equivalency Diploma (G.E.D.) preparation, basic skills training, English as a Second Language (ESL), and Adult Literacy programs to approximately 1,000 individuals each year. Participants in Promise Jobs are required to participate in a high school degree program. Strategy: Provide Employment Training and Education Short-Term Objectives.' Continue and expand apprenticeship and employment train- ing programs. Support edacation opportunities including basic skill devel- opment (e,g, GED progrants, adult literacy programs, cational programs). Long-Term Objectives: a. b. Investigate how to best coordinate job training programs. Research work force and local employment opportunities to determine needed skills. Needs Assessment and Current Programs for Encouraging Employment Opportunities that Pay at Least Living Wage *(Including Opportunities for Persons with Disabilities): A major problem identified at public meetings is the increasing number of tempo- rary jobs in the area. According to a survey of local temporary hiring agencies, it is estimated that there are 3,500 temporary jobs in Iowa City. About 35% of the temporary employees are hired for indefinite periods. Some of these work on a temporary basis for long periods of time. An example cited at a public meeting was a person working at a local business on a temporary basis since 1985. Tem- porary employment agencies estimate that 26% of Iowa City emp!oyers use tempo- rary employees to fill formerly permanent positions. The peak seasonal periods for temporary employment are November through January and the month of September. It si~ould be noted that temporary jobs are often appropriate in a community where the labor market includes a sizable population seeking such employment, e.g. students. However, such temporary jobs provide no benefits, are often at minimum wage or slightly above, and do not provide a "living" wage in Iowa City. More information is needed to determine how and what type of job opportunities are needed. Strategy: Encourage employment opportunities that pay at least a living wage *(includ- ing opportunities for persons with disabilities) Long-Term Objectives: Explore and implement mechanisms for increasingfull-time permanent jobs with benefits. Determine and publicize industry standards for hiring, wages and benefits within the community. Publicly recognize employers ~vho creatively address em- ployment concerns. Research local employment trends. Needs Assessment and Current Programs for Employment Support Services: Employment support services such as child care and transportation were addressed at public meetings as important needs. Studies are needed to determine ways of meeting these needs in the Iowa City area.. Independent Living, Inc. offers programs for persons with disabilities that provide independent living skills, career development, comprehensive training in job seeking, advocacy, and personal assistance. They assisted 309 Johnson County residents between July 1993 and June 1994, nearly three times the amount from the previous year. Goodwill Industries of Southeast Iowa's Threshold program provides opportunities for successful living for persons with disabilities by providing community based training and employment services. These services include job search training, peer support, job placement, and job coaching. The Institute for Social and Economic Development (ISED) is in its first year of operating a microenterprise development program in Iowa City. They offer classes to teach business skills to develop and start up small businesses, mostly retail. Discussions with ISED staff and its clients have pointed to a need for a business incubator in Iowa City. They would like to see both a retail and light industrial business incubator that would offer reduced: rents and shared office facilities to small business owners. Strategy: Provide Employment Support Services Short-Term Objectives.' Investigate methods of providing improved transportation and child care services for employees. Facilitate supportive employment services for persons with special needs (e.g. job coach, ADA compliance). Continue to support agencies that provide microenterprise/entrepreneurial developmet, t. Long-Term Objectives.' Provide improved transportatiot, and child care services for employees. Facilitate supportive employment services for persons with special needs (e.g. job coach, ADA compliance). Needs Assessment and Current Programs for Encouraging the Expansion and Retention of Business and Industry that Pays at Least a Living Wage*: The existing industrial park in southeast Iowa City is nearly at capacity and the City is looking at expansion possibilities nearby. One way to encourage businesses to locate in Iowa City and employ low- and moderateNincome employees is to zone additional l~d for industrial/business use and subsidize the development of infra- structure. There currently is not a program to encourage commercial or industrial rehabilita- tion, but with the ever increasing commercial and industrial development on the fringes of Iowa City and in surrounding communities, the older centrally located structures may be threatened. If this fringe development continues a program should be developed to encourage rehabilitation of the existing older structures to maintain economic viability and adaptability. Strategy: Technical assistance for economic development needs in Iowa City is provided by the City of Iowa C' ' ' ' ~ty s Econonut Development Coordinator, the Iowa City Cham- ber of Commerce, aad the Iowa City Area Development Group. Encourage the Expamion and Retention of Business and Industry that Pays at Least a Living Wage* Long-Term Objectives: Further the expansion of business and industry by: Zoning additional land for indastrialfousiness parks; Facilitating infrastructure improvements to businesses want- ing to expand and paying at least a living wage; Investigating feasibility of a business incubator; Reviewing current coning policies to better serve business expansion needs. Maintain existing basiness and industry by reviewing the need for commercial or industrial rehabilitation and con- tinuing to support agencies that provide economic develop- ment technical assistance. A living wage of $17,000-$20,000 for a family of three is a rough estimate based on HUD Fair Market Rents and the assumption that no more than 30% of gross income is spent on housing costs. IV F. BARRIERS TO AFFORDABLE HOUSING 1. Strategies to Remove or Ameliorate Public Policies that Serve as Barriers to Afford- able Housin~ The following strategies are being explored by the City of Iowa City in an attempt to reduce barriers to affordable housing created by public policies (See Section llI. E.): a. Public Policies Aggressively pursue funding for affordable housing from federal, state, and private sources to supplement City efforts to produce affordable housing. Attempt to secure higher income and fair market rent guidelines from HUD to reflect the high housing. and living expenses that individuals and families face in Iowa City. These higher guidelines would allow the City to provide assistance to a larger number of households who are in need but who do not qualify under current guidelines. Tax Policies Utilize such tools as tax abatement and tax increment financing to support the development of affordable housing. Continue funding of nonprofit and public services from property taxes received by the City. Utilize Low Income Housing Tax Credits as incentives for the development of affordable housing units, particularly in developing private/public and for-prof- it/non-profit relationships. Land Use Controls and Zoning Ordinances Ensure that suitable undeveloped land is zoned for higher densities, particularly medium density multi-family development. Where possible, areas that have suffi- cient infrastructure to accommodate multi-family development will be identified and racommended for possible mzoning. Examine inclusionary zoning practices, including density bonuses for developments that include affordable housing units. Include zoning for lower cost housing alternatives such as single-room occupancy (SRO) housing, cooperatives, accessory apartments, manufactured and modular homes. Examine subdivision and infrastructure standards in an attempt to identify stan- dards that may be safely reduced to lesson the cost of infrastructure development for new subdivisions. This r~t~w will include the Public Works Department. Minimal levels of safety and infrastructure quality to ensure long-term maintenance will be of concern. Building Codes, Fees, and Charges Increase awareness of alternative UBC practices which, if implemented, could reduce the cost of constructing new units. These changes in practices include footings and foundations, wall framing, roofs, plumbing, heating, and electrical systems. The reduction of construction costs may make the building of new affordable units more feasible. Growth Limits Pursue infill development of non-conforming lots by granting variances, when appropriate. 2. Consider the annexation of land suitable for the development of affordable hous- ing. This would include considering available infrastructure and zoning for higher densities, particularly medium density multi-family housing, manufactured housing, and smaller affordable single-family housing (e.g. attached units). Policies that Affect Return on Residential Investment Continue assisting lower-income households through the City's various rehabilitation programs, which include CDBG, HOME, and other single-family and rental' rehab programs. This assis- tance provides funding for maintenance and repairs to qualifying households, improving the safety of their homes while protecting the homeowners' investments. Dissemination of Information/Community Attitudes Increase awareness about the needs of low-income people and about the avail- ability of services to this population. Though numerous services are available, it is important to recognize that not all needs are being met by the private market, by the City, or by non-profit agencies, and that additional resources are needed to help low-income households. Attempt to address misconceptions and assumptions about low-income households. Attempts to address NIMBY concerns may reduce barriers to housing in areas where fears of high concentrations of "poor people" may be prevalent. IV G. LEAD BASED PAINT HAZARDS In Iowa City there have been a relatively small number of children under age 7 who have tested positively for elevated blood lead levels. The low number of affected children may be the result of code enforcement and the maintenance practices of local landlords. Even though the number of affected children is low, a number of households remain at risk. According to our research for the 1994 CHAS, there may be as many as 1,863-2,458 households with children under age seven living in units with lead based paint somewhere within the structure. (NOTE: These statis- tics are based on national averages and may not be an accurate reflection of Iowa City's housing stock). al Outline of Actions Proposed and Being Taken Lead poisoning has not been a problem in Iowa City, as very few children show elevated blood lead levels. When requested by parents or others, testing can be done by the Johnson County Health Department or private hospitals and clinics. Iowa City's main action at this time is the education of its citizens concerning the potential hazards of lead based paint. The Department of Housing and Inspection Services distributes pamphlets and brochures concerning lead based paint hazards to landlords when rental inspections are conducted. The City's Housing Rehabil- itation office does testing of paint chips and children when a rehabilitation project is planned for a unit that includes children under age seven. Last year a committee of persons from the Johnson County Department of Health, Apartment Owners Association, Iowa City School District, and the Iowa City Department of Planning and Community Development met to discuss the hazards of lead based paint and what actions are necessary to prevent lead poisoning. This committee identified the need for community-wide education as the number one priority. During the next year attention should be given to facilitating the identification and organization of testing services that am available for both people and property. Also, materials for public dissemination can be developed, In order to adequately educate the general public on this issue the information on lead paint hazards will be provided to public and private organizations, cable television and radio. b. Description of Integration of Actions into Housing Policy and Programs As stated above, both the Department of Housing and Inspections Services and the Department of Planning and Community Development have engaged in disseminating information and provided testing as necessary. The danger of lead based paint is most prevalent in the owner- occupied housing stock constructed before 1978 containing children under age seven, which represents approximately 980 households in Iowa City (based on Census data and estimated data from Section II.E.). Information on the hazards of lead based paint will continue to be dissemi- nated by the various public agencies and departments. The City will also continue to provide for testing on rehabilitation projects as they are planned. The PHA will continue to ensure that all its public housing and Section 8 rental units are lead free. Further integration of actions to reduce lead based paint hazards will be developed as the need arises and information is provided to the public. IV H. ANTI-POVERTY PLAN AND STRATEGIES 1. Analysis of Povert,/in Iowa City The 1990 Census evaluated poverty status for 51,701 people in Iowa City.~ Twenty-three percent, or 12,074 persons, were found to be living in poverty. Poverty data for three types of households were analyzed: married-couple, female-headed, and male-headed family households. Of the married-couple households, seven percent were living below the poverty level. Among single parent, female-headed households, however, 27 percent were living in poverty, which is higher than the citywide average. For single parent, male-headed households, 21 pement were below the poverty level. Table'~.~, Poverty Distribution in Iowa City by Age Group. Age Group Percentage Below Poverty Level Under 5 20.0% 5 years 15,8 6 to 11 12.3 12 to 17 8.1 18 to 24 59.6 25 to 34 17.6 35 to 44 7.5 45 to 54 4.6 55 to 59 3.9 60 to 64 2.9 65 to 74 4.3 75 years and older 9.7 City Overall 23.4 Source: 1990 Census Table ~ shows the distribution of poverty by age group. By far tile largest age cohort living below the poverty level is the 18 to 24 group; presumably this represents undergraduate students at the University of Iowa to a very large extent. A substantial number of five-year-olds and six- to eleven-year-olds also live in poverty (15.8 percent and 12.3 percent). In fact, overall 14 percent of children under the age of eighteen, or 1,362 children, were living below the poverty level in 1989, when the Census was done. When analyzing children in poverty by household type, there is a significant difference in poverty rates between children in married-couple households and those in female-headed households, especially among children five years and younger. When looking at children five years and ~ The total population of Iowa City is 59,738. Poverty status was determined for all persons except institutionalized persons, persons in military group quarters and in college dormitories, and unrelated individuals under fifteen years old. In Iowa City, the majority of this 8,037 difference is made up of college students in dormrtorte.~ younger in female-headed households, the percent living in poverty rises to a startling 62 percent. This would seem to indicate the difficulties of surviving in today's economy in a household with only one income. Students. The University of Iowa students have a significant impact on the population of Iowa City. There was a 1994-1995 enrollment of 26,932 students. Using the University's statistics on student age and place of residence with the 1990 Census data, it is estimated that approxi- mately 6,900 students residing in Iowa City are living in poverty; these students account for almost 57 pement of all persons living in poverty in Iowa City. Although most students are likely to be single undergraduates, almost 800 of them are 25 years old or older, and may be in need of housing assistance and/or supportive services, particularly if they also have families. Elderly. Them were a total of 3,923 persons aged 65 years and older living in Iowa City in 1989. Of those, 259 or 6.6 pement were living below the poverty level. Broken down by household type, only four pement of elderly persons in married-couple households were below the poverty level, while twelve pement of elderly persons living alone were below the poverty level. However, while about four percent of elderly aged 60-74 were below the poverty level, for elderly aged 75 and older this level rises to almost 10 percent. Causes of Poverty-Related Problems. In 1993, interviews were conducted with representatives from seventeen local agencies. The agencies were chosen based on the range of services they provide, the size of the agency, and for a mix of private and governmental entities. The agencies that were interviewed provide a number of services for people with special needs. These services include: o housing · youth services o medical services · services for persons suffering domestic violence o legal services · crisis intervention · services for persons with physical and mental disabilities o elderly services · services for persons with chemical dependency The top contributing causes cited as being most influential in the development of poverty-related problems were: unemployment or underemployment; lack of affordable, decent housing; negative images of people who are recipients of assistance; the lack of available funding; and lack of policy and widespread community support for poverty issues (this includes the lack of additional federal and state funding programs to address the problem of poverty). Other important causes of poverty cited were the lack of affordable childcare, health care, 4ducation; also disability, age, domestic abuse, and chemical dependence. AIDS was not specifically cited during these inter- views, but was identified as a cause of poverty in a recent survey conducted by the Iowa Center for AIDS Resoumes and Education (ICARE). 2. Existing Programs and Policies The City assists human service activities through its annual budget allocations from the General Fund and Community Development Block Grant Program (CDBG) to the Aid to Agencies Fund. These supportive funds assist local human service organizations with their operating costs. For the City's fiscal year 1995, this amounted to $365,190. The City has also assisted with afford- able housing projects through tax increment financing, tax abatement, and tax exemption. Other funds from the federal and state governments pass through the City to human service agencies. Through the U.S. Department of Housing and Urban Development (HUD), the Iowa City Public Housing Authority assists over 900 households each year, all below 50 pement of the median income, with subsidized rental housing, either with City-owned public housing units or with Section 8 vouchers and certificates. The scope of the Public Housing Authority's services has expanded in FY94 with the start-up of the Family Self-Sufficiency (FSS) Program (see Section III.B. 11~,~'~. ). CDBG funds, also from HUD, benefit low- to moderate-income persons every year. In 1994, approximately $1.4 million were used for projects such as homeless shelters, housing support services, housing rehabilitation, new construction for low-income rental housing, and a program for youth business training. 3. Communltv Needs The community needs/gaps that were most apparent froro 'interview responses are: affordable housing, childcare, family preservation, education/job training, community attitudes and services coordination. Of the seventeen agencies interviewed, seven target low-income people, and the other ten target a particular clientele, such as persons who are elderly, disabled, or substance abusers. However, nine of the agencies reported that at least 90 pement of their clients were below the poverty level, and several others responded that they assumed that the clientele they serve is mostly below the poverty level. Many agencies do not keep track of income because it is not a requirement for service. While agencies may be serving poor populations, some very poor persons and families may be unintentionally overlooked. For example, financially distressed persons or fam/lies may fall through the cracks because of ineligibility for assistance from the Johnson County Department of Human Services. Not only does this agency require its clients to meet certain income level qualifications, but in order to receive certain kinds of assistance, they may, for instance, be required to be unmarried, female, and a parent. There is an urgent need to identify those persons that are slipping through the system and to develop and provide equal and comprehensive services for them. Some agencies reported that they have waiting lists for their services and some have to turn people away due to. lack of available funding and/or staff. They also listed some non-financial constraints such as burdensome administrative tasks and a lack of willingness on the part of those in need to accept services (for som~ because of fears of stigmatization). 4. Goals, Policies, and Programs The greatest needs in addressing the problems of those living in poverty appear to be: ° affordable housing · childcare · family preservation ° education/job training o community attitudes , services coordination Affordable housing. HUD has mandated that the Consolidated Plan be coordinated with other programs and services intended to reduce the number of households with incomes below the poverty threshold. The majority of agencies interviewed for the Anti-Poverty Plan cited the lack of affordable housing in Iowa City as one of the most significant contributors to the problems faced by their clients. Strategies to meet these needs are addressed in the body of this document. Childcare. The lack.of funding for decent, affordable childcare is a major problem that prevents many low-income people from making efforts at becom/ng self-sufficient. Childcare is not affordable for many if they choose to continue their education, and it simply does not pay for a single parent, or even a married parent, to take a job paying minimum wage when childcare is an issue. According to the Human Services Coordinator for Johnson County, childcare is a real gap and a very basic problem for the very poor. At the moment, there is some progress being made in the Iowa City area. Handicare is an integrated daycare setting and a model nationwide that cares for children with disabilities as well as those without. In some u'aditional settings, some inroads are being made for children who are poor, disabled, or abused. The University has a small program for its employees, but much more is needed in this area. Many people below the poverty level work or perhaps could work third shift at area manufac- turing companies, but childcare at this time of the night is very difficult if not impossible to find. Usually, a second parent stays with the children when a parent works this shift. The key to solving this problem is financial resources. Public investment in childcare is cost- effective when compared to the greater costs of job absenteeism, unemployment, and welfare dependence. The City of Iowa City, State Department of Human Services, and local agencies are not in a position to provide the needed funds. There are, however, Iowa Welfare Reform proposals that recommend extending childcare and child support programs after AFDC/FIP eligibility ends. This could be an important first step in assisting many poor children and their families. See also Section II.B. Family preservation. The 1990 Census indicates that a significant number of families, youth, and children are living in poverty. The agency interview responses also focused on the need for more services for families and children. There are currently many programs that provide various types of assistance; many of the programs could be improved by focusing more on preventive intervention and outreach. Thero is again, however, the problem of limited and restrictive funding soffrces. Two programs in particular, the Johnson County Head Start Family Service Program and the Neighborhood Centers of Johnson County, are aimed at the needs of families, youth, and children. The Head Start Family Service Program provides comprehensive child development and family support services to high-risk families with preschool-aged children. The Neighbor- hood Centers provide a range of supportive services for families living in the Pheasant Ridge and Broadway Street neighborhoods. They provide a variety of services such as parent education, financial management, childcare cooperatives, teen groups, family intervention, and preschool groups. The Centers also assist families in finding other resources. In addition, Youth Homes provides transitional shelter for homeless parenting youth, and UAY has a program for teen mothers. These programs are in great demand in the community and often have waiting lists for certain services. Expanding neighborhood-based services throughout the community and creating more case management interaction would assist in earlier, comprehensive intervention. Early and expedient comprehensive intervention will contribute to improving and maintaining nurturing family environments. Neighborhood Centers is in the process of constructing a community center at Pheasant Ridge, which will provide opportunities for expanded services. Education/job training/self.sufficiency skills. Assistance provided to people in poverty tends to be more oriented toward managing crises that arise rather than prevention of poverty or more long-term intervention that invests in a person's future. However, there are some important services available in Iowa City aimed at addressing the long-range goals of assistance-free, independent living. The development of self-sufficiency skills involves promoting programs for general job training, general and vocational educational opportunities, health care and nutrition, self-esteem enhance- ment, budgeting/money management, food management, family and parental counseling, skills development, childcare, and communication skills. Many of these are already available in the Iowa City area. Many times the difficulty lies in getting the people who need them to the appropriate program, agency, or course, or in providing adequate financial support for the services. The City will continue to facilitate and enhance the development of self-sufficiency programs such as LIFE S ' ' kills, Inc. s program, H' · - ACAP s Trans~tmnal Housing Program and the PHA's FSS program. Together these three programs provide a range of services to families and individuals, including child and parent counseling, employment opportunities, financial education, housing, daily living assistance, and semi-independent living services to persons with mental illness or mental retardation. (See also Section II.C.) physical disabilities, Community attitudes. The agencies interviewed often said that the lack of adequate information regarding the extent and existence of poverty in Iowa City creates misperceptions. Persons living in poverty are often difficult to distinguish visibly, therefore many people in the community do not realize the extent of poverty in Iowa City. There is often a stigma attached to people who receive assistance from local agencies. Some people avoid seeking assistance that could significantly improve their lives because of negative attitudes. In turn this hampers agencies' ability to serve clients in the early stages of a problem because people wait until their situations are more desperate. In order to begin to eliminate this stigma, citizens must be educated about poverty in their community. This can be a very difficult job. Currently, funding is the primary way that the City is choosing to deal with the problem of poverty. City Council support of funding for affordable housing and human service agencies, however, shows residents that it is important to address poverty issues, and that it benefits the community as a whole. Services Coordination. Though a wide range of services are available to low-income residents, some individuals are unable to take full a~vt~e of these resources. This may be due to a lack of information on what is available or due to inexperience with how to coordinate services to best meet their needs. Throughout the "City Steps" process, the need for the coordination of available services was reiterated by both agencies and residents alike. Currently the City assists with the funding of the JCCOG Human Services Coordinator who puts agencies in contact with each other, makes referrals and serves as a central location of information on community resources. The City also encourages the coordination of services through projects such as "City Steps," and through the CSA and United Way allocation processes. IV I. INSTITUTIONAL STRUCTURE Institutional Structure and Intergovernmental Cooperation The institutions described below are only those involved in a direct way with the provision of housing in Iowa City, either through programs, projects, or financing. There are dozens of entities that are involved in providing services that indirectly (but no less importantly) keep people from losing housing or allow them the opportunity to look for housing in the first place. Many of these ,:.n-vices are catalogued in this document. The largest provider of affordable housing in Iowa City is the Iowa City Housing Authority. Through public housing units and Section 8 assistance, over 900 persons are currently assisted with rental housing. he City s Department of Planning and Con-ununity Development is a major T ' ' actor, too, with its Housing Rehabilitation Program, planning and research activities, technical assistance for housing providers, some housing development, and the administration of Communi- ty Development Block Grant funds, many of which go to housing-related projects. The Greater Iowa City Housing Fellowship (GICHF) is currently the only nonprofit organization devoted solely to housing low-income persons, and it has so far concentrated on very low-income renters~ This relatively young organization has greatly increased its capacity in the last year. Now'the GICHF is proposing to work on a joint venture with Robert Bums and Associates, a private developer that has recently completed a 48-unit complex of affordable rental units. The City will be involved in this new project, as it has with these two evelopers prevxous projects. This new three-way partnership, however, is a very exciting new opportunity for affordable housing in Iowa City. The local lending institutions have played an increasingly important role in the development of affordable housing. A consortium of lenders assisted the GICHF in a project last year and again this year agreed to assist with its current project. A group of lenders, along with the City and the Board of Realtors, presented a free Homebuyer Education Seminar in July 1994, which will be continued due to its initial interest a~qd success. The importance of the emergency shelters in Iowa City goes without saying. These facilities provide a much-needed service and do so with resources that are always shrinking. (This year Iowa City shelters received a total of $56,310 from the Emergency Shelter Grants Program. Supportive housing providers play a vital role serving special needs populations in Iowa City. These agencies deal not only with dwindling resources, like the emergency shelters, but philo~ sophical changes in the way they are mandated to serve their populations (such as the State's shift away from group homes for persons with developmental disabilities). Finally, the community's housing rehabilitation programs are extremely important in maintaining the City's affordable housing stock as well as upgrading it, as is the case with accessibility improvements. The City's Housing Rehabilitation Program has a total budget of about $450,000 ($100,000 was recently awarded from the HOME Program, and some $350,000 comes from CDBG funds this year). Elderly Services Agency runs the Small Repair Program, which assists persons with physical handicaps and/or elderly with small repairs to their homes. These repairs are small enough that they are too expensive to administer through the City's Housing Rehab Program. PUBLIC INSTITUTIONS U.S. Department of Housing and Urban Development (HUD)/lowa Department of Economic Development. Through the Iowa Department of Economic Development, the City, nonprofit and for-profit developers will be administering close to $1.6 million in HOME Investment Partnership funds from HUD. Approximately half is for rehab projects and the other half for new construc- tion/conversion. lowa Fit,ance Authority. In addition to administering a Rental Rehab Program, which the City will finish running in FFY94, IFA administers the Housing Assistance Fund for acquisition, rahab, new construction and home ownership programs. Iowa City Public Housing Authority. The Public Housing Authority owns and manages 82 units of public housing, dispersed throughout the City plus 827 certificates and vouchers. More than 500 households are on the waiting list for rental assistance. The Housing Authority has more contact with individuals and families with housing problems than any other agency in the community. It also has almost daily contact with local landlords, through the Section 8 program, and with human service agencies. Department of Planning and Corninanity Development. Five full-time members of the Community Development Division will continue its affordable housing activities: 1) research and planning; 2) administer CDBG funds; 3) prepare the CHAS, CHAS Annual Performance Report, Grantee Performance Report and CDBG Program Statement (the latter two for the Community Develop- ment Block Grant program); 4) technical assistance for and cooperation with housing nonprofit and for-profit developers; 5) rehabilitation program; and 6) other affordable housing projects. NONPROFIT ORGANIZATIONS Domestic Violence Intervention Progrant (DVIP). DVIP serves women and men victims of domestic abuse and their children. Using in part $120,000 in CDBG funds, DVIP constructed a new facility in FFY94 that houses approximately 60 people, many more than its currently overcrowded shelter. This is the only emergency shelter of its type in Iowa City and surrounding areas. DVIP was also awarded $15,000 for the development of a children's area at the shelter. Ecutnenical Consaltation of Chttrches. The Consultation consists of 19 member congregations and is the umbrella organization for the Ecumenical Towers Housing Project, the Emergency Housing Project (see below), and the Common Fund. Elderly Services Agency. Elderly Services Agency runs several programs dealing with housing people who are elderly. The Shared Housing program provides elderly persons with housing alternatives, support services and a safe environment, by sharing their home with another person. Each person has private space and shares common areas such as the kitchen ~d living room. Elderly Services Agency also runs the Small Repair Program, which does small repairs to homes so that low-income elderly or handicapped persons can stay safely in their own homes. Emergency Housing Project (EHP). EHP is an emergency shelter serving homeless people. EHP provides shelter, showers, telephone, and referrals to appropriate agencies. Greater 1owa City Hoasing Fellowship (GICHF). The goal of the GICHF is to develop and provide decent, affordable housing for low-income residents of the Iowa City area, especially to holders of Section 8 vouchers and certificates. The GICHF also has a new program providing loans for rental deposits. Iowa Valley Habitat for Hamanity. A brand new affiliate of this intemational housing ministry has begun in Iowa City this year, and has purchased a lot on the east side of Iowa City. A low- income family will be selected to work with Habitat in the construction of a new home for the family. Habitat for Humanity receives gifts, volunteer time, and no-interest loans to build or renovate simple, decent homes for people who are inadequately sheltered. Construction is a cooperative venture between volunteers and homebuyers. Houses are sold at no profit and with a no-interest mortgage repaid over a 15- to 25-year period. The house payments are then recycled to build more houses. Hawkeye Area Community Action Program. HACAP provides a variety of programs to help those in need in the Iowa City area, several of which are housing-related: Energy Assistance; Weatheri- zation; Homeless Outreach and Support; Utility, Shelter and Financial Related Counseling; Mortgage Resolution Assistance, and Transitional Housing. HACAP's Transitional Housing Program provide~ housing and supportive services for families for up to eighteen months to enable them to become self-sufficient through counseling, referrals, job training, and household management skills. Hillcrest Family Services. Hillcrest Residence (a program of Hillcrest Family Services) has as its mission to help clients become successful in the living, learning, and working environment of their choice, with maximum feasible independence from helping professionals. Hillcrest serves adults with histories of psychiatric or emotional problems that 'prevent them from living indepen- dently. Independent Living, b,c. This private, nonprofit agency teaches dally living skills to adults with developmental disabilities to greatly enhance their ability to participate independently in the community. Skills are taught through self-advocacy, support groups, counseling, and educational and vocational programs. LIFE Skills, Inc. LIFE Skills provides services in many areas to many different groups, but one of its newest programs assists people by teaching the skills needed for both looking for and staying in housing. Systems Unlimited, b~c. Systems Unlimited provides permanent, long-term housing for people with developmental disabilities in group home and apartment settings. Respite care is available on an emergency basis, if space is available. In-home care is also available. Youth Homes, Inc. Youth Homes provides emergency and short-term care, counseling, and supervision to troubled or homeless unaccompanied adolescents. Its services include crisis intervention counseling; emergency residential services; and group and individual counseling tO youth including pregnant teens or teenage mothers who are homeless. Private Industry Local developers. Most of the new affordable housing in Iowa City (not including the Public Housing Authority) has come from local for-profit developers. In particular, Bums and Associ- ates constructed 18 one-bedroom units at the "old" Press-Citizen building in downtown, which will be completed in July 1995. That project leveraged funds from many sources, including CDBG and tax increment financing from the City of Iowa City. The developer has several new projects in the works, including one with a housing nonprofit. Local lending institutions. With the City's involvement, several of the local lending institutions have formed consortia to help fund several recent projects by the Greater Iowa City Housing Fellowship for affordable rental housing rehabilitation and new construction. They have indicated interest in continuing assistance for rental and owner-occupied housing projects. Several lenders were also involved in starting up a homebuyers educational seminar in July 1993 and continuing through this year. IV J. COORDINATION The City of Iowa City has a tradition of working closely with both housing and service agencies in the area. Since the City is the Public Housing Authority (PHA), activities in this area are also fairly well coordinated, particularly with the Department of Human Services, the Work Force Office, and with a non-profit agency providing living skills and housing location assistance. Until now, housing activities have been kept somewhat separate from other community develop- ment activities, in part because there are two citizen advisory committees to the Council. The two committees are the Housing Commission, and the Committee on Community Needs. The City will be investigating how these committees could be consolidated, possibly also to include a representative member of the Local Homeless Coordinating Board. The Johnson County Human Services Coordinator wor~ closely with the Community Develop- ment office as well as the United Way of Johnson County. United Way holds joint hearings with Iowa City, Coralville and Johnson County annually for allocation of funds to human service agencies who make a single application for funding from all four groups. This coordinated funding procedure is extremely helpful in reducing duplication of services and ensuring adequate funding. Non-profit housing providers are part of these agency hearings also. Currently there are only a few private for-profit developers providing affordable housing in Iowa City. The high cost of land and construction as well as the demands of the housing market, make this a thankless task. The City will continue its efforts to work with other for-profit developers. The City also works closely with the State's Finance Authority and the Department of Economic ,Development which administers the State's HUD funds. Most housing projects in Iowa City include not only City but also various State funding sources. Local private lenders also assist with these projects. The PHA program operates county-wide both in the rural areas and in other smaller communities. Similarly, most human service agencies operate on a county-wfde level. The City plans to work on more coordination within the county and with smaller governmental jurisdictions, in areas such as housing rehabilitation, transportation and economic development. It plans to do this through the Johnson County Council of Governments (JCCOG). IV K. PUBLIC HOUSING RESIDENT INITIATIVES 1. Management Initiatives Over the past couple of years, residents of the Broadway and Shamrock public housing communi- ties organized themselves informally to meet and prioritize their needs. One need that was identified as a high priority was an increased police presence in the complexes. This initiative lead to the PHA securing the Public Housing Drag Elimination Grant (PHDEG). Money from this grant was then used for funding police foot patrols for the Broadway and Shamrock neigh- borhoods. Residents also serve on the PHDEG committee, providing input on how the grant money would be otherwise used. Residents of the Broadway complex also initiated several "neighborhood cleanups" and worked with PHA staff to secure better garbage collection and the installation of a phone in the front area of the complex. Shamrock residents worked with PHA staff to implement an after school childcare program funded by grants from HUD and coordinated with H~adstart, Community Coordinated Child Care and the Neighborhood Centers of Johnson County. High turnover of residents has limited the efforts of the Broadway and Shamrock resident councils. Motivated individuals who organize these initiatives often leave public housing and the remaining residents are sometimes inactive until new individuals move in and push for a different effort. Through the next year PHA will be encouraging residents to maintain their involvement in the administration of grant money and will work with them to establish permanent resident councils. 2. Homeownership Initiatives The Public Housing Authority proposes to convert public housing rental units to tenant ownerslfip t~ough the Tenant-to-Owner Program (TOP). The homeownership program will encompass 20 units of the housing stock of the Public Housing Authority. Under this program an initial group of 20 units will be offered for sale. This program assists the families in public housing to purchase their own home and by doing so provide an impetus to the families to maintain their independence. An important part of this program is to ensure that the number of rental units available to very low-income families is not diminished by assisting other families to achieve homeownership. Twenty of the new public units currently under construction will replace those being sold. The first mortgage will be amortized over 15 years with a five-year balloon. The second mortgage will be held by the PHA and will be reduced at each balloon payment that would occur at five-year intervals. The PHA will hold a strong second position in case of default by the purchaser. AsSistance will be available to residents to prevent default in the first five-year period and to prevent overwhelming maintenance costs. Sale of TOP property will be conditioned to assure continued affordability. Potential homebuyers will be screened for job stabilits} or income capacity. It is expected that the homebuyer would be employed or be receiving disability or retirement payments. The homebuyer must have been in lawful occupancy for a minimum period of not less than 30 days prior to the conveyance of the title to the property. Residents will be given a preference if they have completed self-sufficiency and job trainir I ~n~g programs or if they meet equivalent standards of economic self-sufficiency such as actual employment e,xperience. The potential homebuyer will also be screened by local lending institutions for residential loan capabilities. Potential homebuyers will be counseled and assisted in removing any impediments to obtaining the loan. citystep~strat.pln V. ACTION PLAN APPLICATION FOR FEDERAL ASSISTANCE City of Iowa City 410 East Washington Street Iowa City IA 04/27/95 · 42-6004805 52240- Municipality Marianne Milkman, Community Development (319) 356-5244 10. CATALOG OF F~3ERAL DOMESrio I 14-239 A~BTANCE NUMSE~ . HOME Investment in Affordable Housing U.S. Dept. of Housing & Urban HOME Investment Partnership Program Participating Jurisdiction Allocation $2. AP~.A AFFEO'I~D BY PR~ECT ~E~, ¢ount~4~, l~m, e~J City o£ Iowa City, IA and 5obnson County. IA First First b NO [] PROGRAMISNOTCOVEREDBYEO. 123~2 ] OR PROG,O,A.M HAS NOT BEEN $ELEC~D BY STATE FO~ REVIEW 650,000 00 [] Y# B'~e~.'aaac~an~3~n~en [] No 1 L TO THE BEaT OF MY KNO'fil. EDG~ AND BEU El:, ALL DATA IN THIS APPUCAT~ON/PRF. A~ PUOATION ARE TRUE AND CORRECT. THE 0OCUMENT ~AS*SE~I DULY AUINORIZED BY THE GOVERNING 8OOY OF INE HaPUCANT ANO THE APPUCA,NT WILL COMPLY WiTH THE ATTACHED ASSURANCEe IF THE/Le~STA~CE 18 Stephen J, Arkins b me City Manager (319) 356-5010 04/27/95 Authorized for Local ReproducUon ~t~ndmd F~rn 424. (REV 4.~) U. S. Department of Housing and Urban Development In reference to su~nisaion: Applicant Identifier: State Identifier: Federal Identifier: Contaot person: Consoltdat~ Plan System SF424 Supporting Document 42-6004805 Marianne Milkman, Co.unity 356-5244 Development (319) 17. If applicant is delinquent on any Federal debt, attach an e~lanation: APPLICATION FOR FEDERAL ASSISTANCE 04127/95 ~ P~;e~, / / / / City of Iowa City Municipality 410 E, Wasthington Street Civic Center Iowa City IA 52240- 10, CAT&~ O~ ~=R~ DOVE, nO I 14-218 ~v,.s: CDBG - Entitlement Grant City of Iowa City, Johnson County, Iowa First 07/01/95 / 06/30/96 948,000 ~) Ap~ S 0 .oo d Lcc~ $ 0 , ore,, $ 104,790 42-6004805 Marianne Milkman, Co.unity Development (319) 356-5244 g. ~E OF FEDEP~L AOE~Cy: U.S. Dept. of Housin~ & Ur~ CDBG Entitlement Grant for the City'of Iowa City. First / / I Progn~.l~:,,~ $ 60,000 .00 IT. 181'HEAPPUCANTOE~Jh'QUENTO~N~FEDERN. DEi3T? g mT.~. $ 1,112,790 .m [] YN ~f'~..'l~anex~0. [] No Stephen J. Atkina b Tme ~tMe~onen~t~ City Manager (319) 356-5010 Authorized f,w Local Reproduction 04/27/95 U.S. Dep~trtmant of Housing and urban D~valo~nant 574~4 Supporting Document ¢D~ 42-6004805 Hartanne Milkman, Co~amnity 356-5244 Development (319) 17. If al~licant ia delinquent on any Padera1 debt, attach ~n explanation: I1'/ U.S. Department of Housing and Urban Development CPD Consolidated Plan Funding Sources Entitlement Grant (includes reallocated funds): CDBG, HOME, and ESGP {$1,517,600 entitlements + $332,300 reallocated funds) Unprogrammed Prior Year's Income not previously reported: 1,849,900 30,000 Surplus Funds: (FY96 Match for the HOME Program) 150,000 Return of Grant Funds: 289,790 Total Estimated Program Income: 30,000 TOTAL FUNDING SOURCES: 2,34g,690 Description Estimated Program Income Grantee Subrecipient 1. Housing Rehab Loan Repayments 30,000 0 2. 0 0 3. O 0 4. 0 0 6. 0 0 $. 0 0 7. 0 0 8. 0 0 9. 0 0 10. 0 0 TOTAL PROGRAM INCOME 30,000 0 Run Date: 04104/95 Run Time: 08:40:27 Agency Name and Project I. HO_U_$!NG_ Elderly Services Agency - Small Repair Program Iowa City Public Housing Authority - Tenant Based Rent Assistance First National Bank - Downpayment Assistance * Greater Iowa City Housing Fellowship and Robert Bums - Construction of Rental Housing City of Iowa City - Housing Rehabilitation Program Community Development Block Grant Funds $ 28,000 HOME Investment Partnership Prograrn $0 Emergency She!~er Grant Program TOTAL FUNDS FY1996 $ 0 $ 28,000 0 150,000 0 150,000 0 80,000 0 80,000 250,000 250,000 4,000 504,000 190,000 0 474,000 284,000 2. HOMELESS City of Iowa City- Housing for Working Singles Emergency Housing Project- Rehabilitation * Domestic Violence Intervention Project- RehabilitationSRenovation 0 100,000 0 100,000 24,500 0 10,000 34,500 0 25,500 103,500 78,000 Agency Name and Project * Hillcrest Family Services - Transitional Housing Youth Homes Inc. - Homeless Services Hawkeye Area Community Action Program - Transitional Housing City of Iowa City - Aid To Agencies 3. PUBLIC FACILITIE~ Johnson County Dept. of Heaith- Adult Day Program Facility C~mmunity Development Block Grant Funds $17,300 0 141,64.7 105,000 iO0,000 HOME Ifivestment Partnership Program $0 0 0 0 · 0 Emergency Shelter Grant Program $o 27,600 0 0 0 TOTAL FUNDS FY1996 $17,300 27,600 141,647 105,000 100,000 4. PUBLIC ,.~ERVICE~_ Mayoffs Youth Employment Program - Entrepreneurial Training Domestic Violence intervention Project- Furniture Project LIFE Skills, Inc. - Housing Assistance Program 19,497 10,000 16,703 0 0 0 0 0 0 19,497 10,000 16,703 Agency Name and Project Community Development Block Gr~nt Funds ECONOMIC DEVELOPMENT Institute for Social and Economic Development- Small Business Training HOME Investment Partnership Program $ 26,560 $ 0. Emergency Shelter Grant Program TOTAL FUNDS FY1996 $ 0 $ 26,560 6. ADMINISTRATION Ci~.y' of Ic;*.,a Ci~ - Admin. City of Iowa City - Planning City of Iowa City - Project Delivery Contingency Funds City Contribution for HOME Match - Unprogrammed 7, PROGRAM TOTALS 119,000 35,000 2,500 156,500 12,000 0 0 12,000 8,000 0 0 8,000 54,883 30,000 0 84,883 '"'- 0 150,000 $1,295,090 $ 985,000 0 I50.000 $ 69,600 $ 2,349,690 GRAND TOTAL * $ 2,349,690 · Contains uncommitted FY95 funds that will be carded over into FY96. Run Date: Run Time: Project IO I Local Code 1 1995.001 04.103195 14:33:52 Project Title and Description Tenant Based Rental Assistance Iowa City Public Housing Authority The project will provide 25 households with rent assistance. This assistance will be used to help get families off the waiting list and into the FSS program. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: U.S. Oepa~b.ent of Housing and Urban Oevelopment CPD Consolidated Plan System Listing of Proposed Projacts Activity Code/Title/Citation 21F HOME Rental Subsidy Payments (subject to 5% cap) Yes No No Funding Sources CDBG $ 0 HOME $ 150,000 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 150,000 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 150,000 Prior Year Money? No Proposed Accomplishments 25 Households (General) Subrecipient: Location: Non-Section 204 CITY WIDE Run Date: Run Time: Project ~D I Local Code 1995.002 03/24/95 08:1!:40 [J.S. Depm~nent of Housing and Urban Devatopm®n~ CPD Consolidated Plan System Usting of Proposed Projec~ Project Title an~; Description Downpayment Assistance for Manufactured Housing First National Bank Downpayment assistance to households under 80% of median income with e preference to households under 50% median income. Up to $2500 in downpayment assistance towards the purchase of a manufactured housing unit. Helps prevent homelessness? Helps the homeless? Helps those w~th HIV or AIDS? CDBG National Objective Citation: Non-Section 204 CITY WIDE Activity Code/Title/Citation 13 Direct Homeownership Assistance Yes No No Subrecipient: Location: Funding Sources CDBG $ 0 HOME $ 80.000 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 80,000 PHA Funding $ 0 Assisted Hag $ 0 TOTAL: $ 80,000 Prior Year Money? No Proposed Accomplishments 32 Households (General) Run Da~: 03/24/95 Rtm Time: 08: I i :43 Project ID I Local Code 3 1995.003 Project 'F~tle and Description Housing for Working Singles city of lows city Project is designed to provide .hpuslng for single persons who are working and living at the eme~lency shelters because they cannot afford rental housing and are not eligible for rental assistance. Helps prevent homelessness? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective C;~;.;on: U.S. Department of Housing and U;ban Developmen~ CPD Consolidated Plan System Listing of Proposed Projects Activity 01 Acquisition of Real Properly Yes Yes No Funding Sources CDBG $ HOME $ ESG $ HOPWA $ SUBTOTAL: $ PHA Funding $ ASsisted Hsg$ TOTAL: $ PHor Year Money? Subrecipient: None Location: N/A Proposet~ Accomplishments 0 100.000 0 0 t GO,000 0 0 100,000 NO 10 People (General) Run Date: Run Time: Project ID I Local Code 4 1995.004 04/04195 10:06:15 U.S. Department of Housing and Urt)an Development CPD Consolidated Plan System Listing of Proposed Projects Project T~t~e and Descrfption Activity Coderritle/Cffation Fund~.g Sources Affordable Rental Housing: Land Acquisition Greater Iowa City Housing Fellowship and Bob Bums A CHDO and a for-profff. developer are planning on buying land and building 120 units of affordable rental housing for families (2 and 3 bedroom units). These funds are for the acquisition of land. Helps p~vent homatessness? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Non-Section 204 Location: N/A Ol Acquisition of Real Property / 570.201 (a) Yes Yes No 570.208(a)(3) - LOW/MOD HOUSING BENEFIT CDBO $ 100,000 HOME $ 100,000 ESG $ 4,000 HOPWA $ 0 SUBTOTAL: $ 204,00e PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ 204,000 Prior Year Money? Yes Proposed Accomplishments 120 HousehoMs (General) Run Date: Run Time: Project ID I Local Code ][4:33:53 Project Title and Description U.S. Department of Housing and Urban Development CPD Consolidated Plan System Listing of Proposed Projects Activity Code/Title/Citation Funding Sources Proposed Accomplishments Location: N/A 5 1995.005 Housing Rehabilitation City of Iowa City This housing rehabilitation project provides funds for a wide range of activities, from emergency rapair to comprehensive rehab. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecaplent: None Location: CITY WIDE 14A Rehab; Single-Unit Residential / 570.202 Yes No No 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT CDBG $ 284,000 HOME $ 190,000 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 474,000 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 474,000 Pr~or Year Money? No 35 Households (General) Run Date: Run Time: Project ID / Local Code 1995.006 7 1995.007 04/03/95 t4:33:53 U.S. Department of Housing and Urban Development CPB Consolidated Plan System Listing of Proposed Projects Project Title and Description Activity Codertitle/Citation Funding Sources Transitional Housing Program Hawkeye Area Community Action Program Funds... Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIIDS? COBG National Objective Citation: Subrecipient: Location: Non-Section 204 ADDRESS 01 Acquisition of Real Pmperty / 570.20t (a) Yes No No 570.208(a)(3) - LOW/MOD HOUSING BENEFIT CDBG $ 141,647 HOME $ 0 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ '14¶,647 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 14~1,647 PHor Year Money? No Proposed Accomplishments 18 Housing Units 1926 Broadway, Iowa City, IA 1946 Broadway, Iowa City, IA -Shelter Rehabilitation \ Renovation Domestic Violence Intervention Project (DVIP) DVIP will be using funds to remodel the basement, install an additional egress and repair an inadequate drainage system. Helps prevent homelessness? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Location: Non-Section 204 SUPPRESSE D O3 Abused and Neglected Children Facilities 1 570.201(c) No Yes No 570.208(a)(2) - LOW/MOB LIMITED CLIENTELE BENEFIT CDBG $ 63,000 HOME $ 0 ESG $ 25,500 HOPWA $ 0 SUBTOTAL: $ 88,500 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 88,600 Prior Year Money? Yes Public Facilities Hun Time: Project ID I Local Code 8 1995.008 9 1995.009 14:33:54 CPD Consolidated Plan System Listing of Proposed Projects Project Title and Description Adult Day Program Johnson County Department of Health Funds to be used for the acquisition or construction of a facility for the Adult Day Program. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Non-Section 204 Location: N/A Af.{;vity Cede/Title/C~tstio n 03A Senior Centers 1570.201 (c) No No No 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE E~ENEFIT Funding Sources CDBG $ 100,000 HOME $ ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 100,000 PHA Funding $ 0 Assisted Hsg $ TOT~_: $ 100,OUO Prior Year Money? No Proposed Accomplishments 1 Public Facilities Aid To Agen~es City of Iowa City Aid to Agencies: Contribution to the pool of funds distributed to quailting human service agencies, Helps prevent homelessness? Helps the homeless? Helps those with HIV or AIDS? CDBQ National Objective Citation: Subrecipient: None Location: CiTY WIDE O5 Public Services (General) / 570.201 (e) Yes Yes Yes 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT CDBG $ 105,000 HOME $ 0 ESG $ O HOPWA $ 0 SUBTOTAL.: $ t 05,000 PHA Funding $ 0 Assisted Hsg $ 9 TOTAL: $ 105,000 Prior Year Money? No 30rganizaticns Run Date: Run Time: Project IO I Local Code lO 1995.010 04./03/95 I4:33:$4 Project Title and Description [:umiture Project Domestic Violence Intervention Project The Fumituro Project is operated under DVIP as th~ lead agency. Funds will be used for the operation of the Furniture Project (salaries). Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Location: Non-Section 204 CITY WIDE U.S. Depa,'G.ent of Housing and U~ban Development CPD Consolidated Plan System Listing of Proposed Projects Activity Code/Title/Citation Funding Sources 05 Public Services (General) / 570.201 (e) Yes Yes No 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT CDBG $ HOME $ ESG $ HOPWA $ SUBTOTAL: $ PHA Fundings TOTAL: $ Prior Year Money? 10,OO0 0 0 0 ¶ 0,000 0 0 '10,000 ~0 Proposed Accemplishments 100 Households (General) r Run Date: Run Time: Project ID ! Local Code 11 1995.011 O4/03/95 Project Title and Description Housing Coordinator LIFE Skills, Inc. Funds will be used for a .5FTE Housing Coordinator position. Services to low incenme persons include homeless prevention, counseling, locating assi.~t. ance, and general housing skills. Helps prevent homelessness? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Locstion: Non-Section 204 CITY WIDE U.S. Depa~b.ent of Housing and Urban Development CPD Consolidated Plan System Listing of Propose~ Projects Activity Coderritle/Citation Funding Sources o5 Public Services (General) I 570.201 (e) Yes Yes No 570.208(e)(2) - LOW/MOD LIMITED CLIENTELE. BENEFIT CDBG HOME ESG HOPWA SUBTOTAL: PHA Funding Assisted Hsg TOTAL: $ Prior Year Money? Proposed Accomplishments 16,703 0 0 0 16,703 0 0 16,703 No 50 Households (General) Run Date: Run Time: Project ID I Local Code 12 1995.012 13 1995.013 0,t/03/95 14:33:55 Project Title and Description Entrepreneurial \ Job Development Mayors Youth Employment Program Funds will be used to provide stipends to youth involved tn business training and a .5FTE coo~inator. Helps prevent homelesshess? Helps the homeless? Helps those with HiV or AIDS? CDBG National Objective Citation: Subrecipient: Location: Non-Section 204 ADDRESS 411 Iowa Avenue, Iowa City, IA U.S. Depa,br,ent of Housing and Urban Development CPD Consolidated Plan System Listing of Proposed Projects Activity Code/TitlelCitation 05 Youth Services / 570.201 (e) No No No 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT Funding Sources CDBG $ HOME $ ESG $ HOPWA $ SUBTOTAL: $ PHA Fundings Assisted Hsg $ TOTAL: $ Prior Year Money? Proposed Accomplishments 19,497 0 0 0 ~ 9,497 0 0 19,497 No 20 Youth Small Repair Program Elderly Services Agency (ESA) ESA provides funds for elderly households to do small repairs. These repairs or modifications enable elderly persons to remain in their homes. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: Location: Non-Section 204 CITY WIDE 14A Rehab; Single-Unit Residential / 570.202 Yes No No 570.208(a)(2) - LOW/MOD LIMITED . CLIENTELE BENEFIT CDBG HOME ESG HOPWA SUBTOTAL: PHA Fundings Assisted Hsg TOTAL: Prior Year Money? 28,000 0 0 0 28,000 0 28,000 No 60 EldeHy Households Run Date: Run Time: Project ID I Local Co~e 14 1995.014 15 1995.015 04/03/95 ~.4:33:56 Project Title and Description Emergency Shelter Rehabilitation Emergency Housing Project (EHP) CDBG funds will be used to rehabilitate the three bathmoms at EHP. Helps prevent homelesshess? Helps the homeless? Heips those with HIV or AIDS? CDBG National Objective Citation: Subeecipient: Location: Non-Section 204 ADDRESS 331 N. Gilbert Street, Iowa City, IA U.S. Depa~b.ent of Housing and Urban Development CPD Consolidated Plan System Listing of Proposed Projects Activity Code/Title/Citation 14B Rehab; Multi-Unit Residential / 570.202 No Yes No 570.208(a)(2) - LOW/MOD LIMITED CLIENTELE BENEFIT Funding Sources Proposed Accomplishments CDBG $ HOME $ ESG $ HOPWA $ SUBTOTAL: $ PHA Funding $ Assisted Hsg $ TOTAL: $ Prior Year Money? 24,500 0 10,000 0 ~4,500 0 0 34,500 No 700 People (General) Micro-Enterprise Development Institute for Social and Economic Development Business training and technical assistance will be provided to low income persons. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National ObjecUve Citation: Subrecipient: Location: Non-Section 204 ADDRESS 18 Micm-Enterp~se Assistance / No No No 570.208(a)(4) - LOWRVIOD JOBS BENEFIT CDBG $ 26,560 HOME $ 0 ESG $ 0 HOPWA $ 0 SUETOTAL: $ 26,5G0 PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ 26,560 Prior Year Money? No 40 People (General) 1901 Broadway, Iowa City, IA Run Date: Run Time: Project ID I Local Code 16 1995.016 17 1995.017 04/03195 14:33::56 Project Title and Description Planning Funds for planning. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: None Location: N/A CDBG Program Administration City of Iowa City CDBG Program Administration and Emergency SheEer Grant Pregmm Administration. Helps prevent homelesshess? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: None Location: N/A U.S. Department of Housing and Urban Development CPD Consolidate~i Plan System Listing of Proposed Projects Activity Code/Title/Citation 20 Planning / 570.205 No No No 570.208(a)(1) - LOW/MOD AREA BENEFIT 21A General Program Administration / 570,206 Funding Sources No No No 570.208(a)(1) - LOW/MOD AREA BENEFIT CDB(~ $ 12,000 HOME $ 0 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ t 2,000 PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ t2,000 Prior Year Money? Proposed Accoreplishments I Organizations No CDBG $ 1 ~9,000 HOME $ 0 ESG $ 2,500 HOPWA $ 0 SUBTOTAL: $ 121,500 PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ t21,S00 1 Organizations Prior Year Money? No Run Date: Run Time: Project ID I Local Code 18 1995.018 04/03/95 14:33:57 Project Title and Description U.S. Department of Housing and Urban Deveioproent CPD Consoiidatec~ Plan System Listing of Proposed Projects Activity CodeFt;tie/Citation Funding Sources Proposed Accoroplishroents HOME Program Administration City of Iowa City HOME Progmro Administration Helps prevent homelessness? Helps the horoeless? Helps those with HIV or AIDS? CDBG National Objective Citation: 19A HOME Adroin/Pianntng costs of PJ (not part of 5% Admln.cap) No No No CDBG $ 0 HOME $ 35,000 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 35,000 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 35,000 Prior Year Money? Yes I Organizations 19 1995.019 Subrecipient: None Location: N/A Contingency Funds City of Iowa City Contingency funds reserved for project cost ovemJns and other unforseen expenses or eroergency projects. Helps prevent homelesshess? Helps the horoeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: None Location: N/A 22 Unprogrammed Funds / No No No CDB(~ $ 54,883 HOME $ 30,000 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 84,883 PHA Fundings 0 Assisted Hsg $ 0 TOTAL: $ 84,883 Prior Year Money? No I Organizations Run Date: Run Time: Project IO I Local Code 2O 1995.020 04103195 14:33:57 Project Title and Description U.S. Depa,'b'ilent of Housing and Urban Development CPD Consolidated Plan System Listing of Proposed Projects Activity Code/Title/Citation Funding Sources Proposed Accomplishments Project Delivery Costs City of Iowa City Project delivery costs associated with the CDBG program. Helps prevent homelessness? Helps the homeless? Helps those with HIV or AIDS? CDBG National Objective Citation: Subrecipient: None Location: N/A 21B Indirect Costs ! 570.206 No No No 570.208(a)(1) - LOW/MOD AREA BENEFIT CDBG $ 8,000 HOME $ 0 ESG $ 0 HOPWA $ 0 SUBTOTAL: $ 8,000 PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ 8,000 Pr~or Year Money? No I Organizations 21 1995.021 Emergency Shelter Grant Program Youth Homes, Inc. Emergency shelter grant for operation and management of homeless facilities. Helps prevent homelesshess? Helps the homeless? Helps those with HiV or AIDS? CDBG National Objective Citation: 03 Homeless Facilities (not operating costs) No Yes No CDBG $ 0 HOME $ 0 ES(~ $ 27,600 HOPWA $ 0 SUBTOTAL: $ 27,600 PHA Funding $ 0 Assisted Hsg $ 0 TOTAL: $ 27,600 Prior Year Money? No 15 Youth Subrecipient: Location: Non-Section 204 ADDRESS 1816 Waterfront Drive, Iowa City, IA V. D. GEOGRAPHIC DISTRIBUTION Iowa City is a fairly homogeneous community with no areas of heavy low income or minority concentrations or areas with concentrations of deteriorated housing. The residential central city area surrounding the University has a preponderance of student rental housing, of concentration of low income families. but is not an area Because of this, CDBG and HOME fi~nds geographically. there is no defined plan for allocating Since CDBG and HOME projects are often initiated by a number of ditferent organ/zations, these federal funds are used through-out the community. Likewise, the Ci~s housing "' . rehahilitat~on program serves citizens on a city-wide and distributes the assistance accordingly. All service nroorams ~-- - - allocated geographically. ~ ~ ,.= oasea on mdividua need and are not Maple. I shows the CDBG and HOME Projects that are described within this years action plan (see Section V. C). A number of projects are not identified on this map because they are ¢~tywide, have a confidenttal address, or a property has not yet been identified. Fiscal Year 1996 Projects List Note: A number of projects are not identified on this map because they are cltywlde , have a confidential location, or a property has not yet been identified. V E. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES During the coming year social service agencies and the City of Iowa City are planning several activities to meet the needs of homeless individuals and families and non-homeless special needs populations. 1. Emergency Shelter Needs: The Domestic Violence Intervention Program (DVIP) will repair a handicap ramp to alleviate flooding problems, add a second egress to the lower level, construct office and group space in the basement, as well as a bathroom and children's area. The Emergency Housing Project (EHP) plans for the renovation of three bathrooms to include the replacement of fixtures and painting of walls. Accessibility improvements are also planned for the main level bathroom. DVIP, EHP, and Youth Homes, Inc. anticipate receiving operational support through HUD's Emergency Shelter Grants Program. 2. Transitional Housing Needs: HACAP plans to purchase 18 units from the Public Housing Authority to be used for transi- tional housing with supportive services for very low- and low-income families. Priority will be given to families who already inside in the PHA units, and those who have completed other transitional housing programs but continue to need additional assistance to be successful. Hillcrest Families Services is seeking funding from HUD's Supportive Housing Program for twenty units of transitional housing with supportive services for fmnilies and individuals who are currently homeless. These units will be scattered-site, leased units that can be converted to renter occupied at the completion of the program. Priority will be given to households that include persons with disabilities. The City of Iowa City is planning for the purchase of an existing 10-12 trait structure to provide very low-cost housing for working singles without rental assistance. Rent will be $125/month or 30% of tenant's income to a maximum of $250/month. Priority will be given to working people currently residing in an emergency shelter. The Domestic Violence Intervention Program - Furniture Project hopes to acquire a staff person to coordinate the donation and distribution of household furnishings to very low-income individuals and families. Priority is given to families moving out of shelters into permanent housing. 3. Homeless Prevention Activities: Life Skills, Inc. anticipates adding additional staff to assist very low-income clients with finding and staying in housing by providing education and support in responsible renting skills, budgeting, maintenance, safety, and effective communication. The City of Iowa City will continue its owner-occupied Housing Rehab Program which provides rehab, weatherization, emergency repair, mobile home repair, and residential accessi- bility (rental and owner-occupied) services. 4. Non-Homeless Special Needs Populations: No activities planned by the City of Iowa City. However, local non profit agencies are continu- ing to apply for funds to expand and maintain housing and services to families and individuals with special needs. The Elderly Services Agency (ESA) will also continue its program of providing repair services to elderly homeowners to permit them to remain safely and independently in their homes. The agency also provides chore services and a shared housing program, both of which also allow elderly persons to continue living in their own homes, ¢Jtystep~homeless.spn V. F. OTHER ACTIONS None V. G. PROGRAM SPECIFIC REQUIREMENTS None SECTION VI. CERTIFICATIONS (Will be included with final document) APPENDIX CITY STEPS PUBLICr~;~;~N6 PARTICIPANTS HOUSING NEEDS PUBLIC MEETING October 19, 1994 Name Agency Address , Would you like a draft copy of the Priorities & Strate,qles? 7'es HOUSING NEEDS PUBLIC MEETING October 19, 1994 Name Agency Address Would you like a draft copy ofthe Prlodtles & Stratefles? CITY STEPS SUGGESTIONS FOR THE MODERATOR OF THE HOUSING NEEDS PUBLIC MEETING 1. Introduce yourself and the committee/organization you represent 2. Let people know that Cable TV is filming the meeting 3. Set the tone and gene~'al purpose of the meeting (housing needs) 4. Keep the meeting informal 5. Introduce the staff member in attendance who will explain CITY STEPs After staff member is finished talking: 6. Have people state their name and agency before they speak (if applicable) 7. Encourage people to tell us what their needs are, without regard to money or funding (we know more money would help) 8. All ideas and comments are welcome, no such thing as a bad idea 9. Make sure everyone has a chance to comment 10. 3 - 5 minute time limit on comments I I I I TO: Jenny Denny FROM: Heather Shank, Human Rights Coordinator RE: Needs of low income and homeless in Iowa City On October 19 and 20, 1994, I went to the Salvation Army dinners to interview people with low and very low incomes, with and without housing, in the Iowa City area. The people I spoke with were receptive to sharing their thoughts with me. They were unwilling, however, to attend a City Steps meeting due to concerns related to privacy and the perception of public humiliation. The following are the needs expressed by the people · who are frequent diners at the Salvation Army. 1. I spoke with at least five people who could not afford to pay for their medications. All of these people were currently living in an apartment but indicated that after they paid the rent they had nothing left over for food or medications. Two women indicated that they would be able to work once they received their medication because they had worked in the past. I think health care and the need for medication is a big concern to the low income and homeless population. The Free Medical Clinic can only afford to pay for some medications. It would be nice to give the Clinic more money when the priorities are determined. 2. Almost everyone I spoke with indicated there was a need for higher paying iobs. According to on~ man, Temporary Services employs people and then gets a certain~ percentage of the wages earned. By the time taxes and Temporary Service's percentage is removed from the check, the hourly wage is $4.00/hour or less. There is an attitude of hopelessness at the Salvation Army regarding jobs. I was told that there are more and more employers that are hiring temporary workers so they do not have to pay benefits. 3. A very large impediment to homeless people getting jobs is the fact that they do not have an address to list on the job application. One man indicated to me that putting down the emergency housing project as an address is not acceptable because employers know that homeless people live there. The man I spoke with is Czechoslovakian. According to Captain Miller, an employer needs to fill out employment papers for the government when the business hires an alien resident. If the applicant does not have the appropriate papers he or she cannot be hired. The employer faces a $2000.00 fine if he or she hires an alien without tl~e proper identification. Captain Miller indicated many people have lost their papers so they are in limbo without a chance of getting hired. 4. I received several suggestions as to the types of housing that are needed. One woman indicated there was a lack of available family housing. Another woman voiced the need for a dormitory just for women and children. According to the homeless women, they are outnumbered by the men so they need their own facility. The men agreed that they needed their own shelter as well. A homeless man told me that the homeless shelter in Des Moines is terrific because the shelter helps you find a job and does not require that people leave the shelter during the day. Another individual recommended the City look at the homeless shelter built in Olympia, Washington for ideas. 5. The stories of individual trials and tribulations pointed out some of the barriers faced by persons who are low income and homeless. One woman told me that she made $5.50/hour. She lives with her son in a one bedroom apartment and goes to Kirkwood College part time. She is disabled and on Title 19. The doctors she has attempted to see have not accepted Title 19. She asked DHS for assistance in paying for her medications but DHS refused because she is going to school. She is going to school so that she can eventually get a better paying job. In order to get the help she needs to survive in iowa City, however, she will have to quit school. She was offered $48.00 in food stamps but her most important need is her medication. 6. Captain Miller asked that the City bus be allowed to pass in front of the Salvation Army like it did when Kirkwood was under construction. She indicated it was very convenient for people to take the bus to the dinners. The population they serve at the Salvation Army could grow if the bus serviced the site and their location was well publicized.. 7. Several people informed me that people in grocery stores stare at them when they use food stamps. The homeless and low-income frequently do not have cooking facilities so they do not bother to buy food that needs to be prepared. They know that people look at their choice of food and condemn them but it is difficult to get nutritious, filling food that is cheap and very portable. One woman recommended a community garden to supply vegetables and fruit to the emergency service organizations. 8. I spoke with a physician at University Hospital regarding what she perceived were housing needs in Iowa City. She expressed an urgent need for housing with supervision. Apparently the hospital has admitted several homeless people from Iowa City for drug and substance abuse problems or related illnesses. She has been reluctant to discharge these patients because they do not have a home to go to and they need supervision. Thus some of these patients have stayed in the hospital, frequently on the psychiatric ward, for long periods of time because there is not a facility that can accommodate their need to be observed. I think you are doing a great job. The number of people you have had at the public library meetings is impressive. PHEASANT RIDGE PUBLIC MEETING October 20, 1994 Name Agency Address Would you like a draft copy of the Priorities & Stra~? HOMELESS NEEDS PUBLIC MEETING October 27, 1994 Name Would you Ilke a draft copy of the Agency Address Priorities & HOMELESS NEEDS PUBLIC MEETING October 27, 1994 Name Agency Address Would you like a draft copy of the Priorities & Strate.qles? I'l"l NON-HOUSING COMMUNITY DEVELOPMENT NEEDS PUBLIC MEETING November 1, 1994 Name Agency Address Would you like a draft copy of the Priorities & Strate,qles? 150 NON-HOUSING COMMUNITY DEVELOPMENT NEEDS PUBLIC MEETING November 1, 1994 Name Agency Address Would you like a draft copy of the Priorities & Strate,qles? NON-HOUSING COMMUNITY DEVELOPMENT NEEDS PUBLIC MEETING November 1, 1994 Would you like a draft Name Agency Address Priorities & copy of the Strate, i~? HOUSING AND COMMUNITY DEVELOPMENT NEEDS PUBLIC MEETING November 3, 1994 Name Agency Address .... '7';._., , ~,'7'-~ Would you like a draft copy of the Priorities & Strate.qles? HOUSING AND COMMUNITY DEVELOPMENT NEEDS PUBLIC MEETING November 3, 1994 Name Agency Address Would you like a draft copy of the Priorities & Strate,~les? ~-November5 through November 1994 9:00 AMT© 11 PM ELECTIONSPECI. AL-..CandidateForums htteractive Tele,,'isip_o-- FOLLOWS I.D~'._2 SUNDAY NOVElvIBER6 1994 9:00 AM Iowa City Council MeetLag 10.~_$ l:00 PM Johnson County Board of Supervisors 4:00 PM LWV Ca. odidateForum: 6:00 PM Chamberof CommerceGubernatorialBrealffast Follow InteractiveTelevis-ionuntil Noon Monday [_D_A]%~._MONDAYNOVEMBER 7. 1994_ government information 410 E. Washington Street Iowa City, In. 52240 1'319'1356-5047 FAX [319'1356-5009 11:00 3:30 4:00 5:00 7:00 8:00 9:00 CORALVILLECITY COUNCIL MEETFNG From The Mezazine $CTV: Human Rights Award Breakfast of Oct 12 Chamber of CommerceGubernatorial Breaklast CampbeU Chamber of CommerceGubernatorial Brea~Jast Brandstad CITYSTF~S F-'IE~I ING =Homeless Needs Follow tnte~_activeTelevision untilNoon Tuesday ]_D&Y4 TUESDAYNovember& 1994 12:00 2:00 2:30 3:00 Johnson County Board of Supervisors Mtg Na%? News From The Mezazine SC1-V: 5:00 CITY STEPS MEETING Homeless Needs 7:30 Iowa City Council Ivleeting Ltx,"E Follow IateractiveTelevis'imt until 9 AM Wedne. s__day __ IDAY5 WEDNESDAYNovember9, 1994 8:30 AN! NAVY NEWS 9:00 From The M[ezazine 9:30 $CI'V: FoUow IntemctiveTelevisionuntil Noon Monday _ IDA, Y6 THURSDAY November I0. 1994 I2:00 12:30 1:30 2:30 3:00 7:30 From The Mezaziae $~_:t-'v': InteractiveTelevision Navy News Iowa City Council Meetingof NOVEMBER8 ~ CORALVILLECITY COUNCIL ME~FING I~ Follow InteractiveTelevision until Noon._Fd~day ........... DAY7 FRIDAY November It, 1994~. 12:00 6:00 6:30 7:30 8:30 Iowa City Council MeetingNOVEM B ER 8TH From The Mezazine SCTV: C~TYSTEPS Homeless Needs Johnson County Board ot~Supervisors Mtg APPENDIX 2 PUBLIC MEETINGS INFORMATIONAL FLYER Io~va City's Consolidated Hah for Housing, Jobs, and Services for Low-Income llesidenLs STEP2 STY3 1995-1999 CITY SFF, PS is a five year pl~ for ~ hou~ng, jcl~s, aud service progm~ for Io~ Cf~y's 1ow-inmme resident. ~ ~ ear-i-e less thau The co--m,.iL-y'$ priority is to serve those mos~ in need CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low - Income Residents Notice of Public Meetings We.dnesday, October 19, 1994 Focus: Housing Needs 12 noon Public Library Thursday, October 20, 1994 Focus: General Topics 7:00 p.m. Pheasant Ridge Community Center 2530 Bartelt Road Thursday, October 27, 1994 Focus: Homeless Needs 12 noon Public Library Tuesday, November 1, 1994 Focus: Non - Housing Community Development Needs 12 noon First National Bank Atrium Thursday, November 3, 1994 Focus: Housing and Community Development Needs 7:00 p.m. Public Library Thursday, November 3, 1994 Focus: General Topics 7:00 p.m. Broadway Community Center 2105 Broadway Street IF YOU HAVE ANY QUESTIONS PLEASE CONTACT Steven Nasby, CITY STEPS Coordinator at 356-5248 · : I J : APPENDIX 3 PUBLIC MEETING: SUMMARY OF COMMENTS CITY STEPS HOUSING NEEDS MEETING SUMMARY IOWA CITY PUBLIC LIBRARY Wednesday, October 19, 1994 - 12:00 p.m. Moderator: Ben Moore o Accessibility issues Need to develop a list of accessible apartments Need more accessible apartments and funds to renovate existing apa~'tments Promote universal building codes for accessibility for all residential buildings o Tenant - landlord. City of Iowa City relations Need education process between all three parties to better understand each other o Affordable homeownership and assistance for renters Need downpayment assistance for first time homebuyers Need a security deposit loan fund for renters o Responsibility issues Need people to take more responsibility for their actions in low-income housing o Provision of services Need funding for more LIFE Skills,Inc.-type programs Provide support services for persons with mental illness to maintain a place to live o Discrimination 'against low-income renters and persons who are disabled Need education process to prevent discrimination by address Residents should not be punished because of the actions of a few people o General housing issues Competition for low-income housing is fierce Need more low-income housing Need rental housing for large low-income families Need more housing for persons with special needs that is accessible and affordable SL CITY STEPS GENERAL TOPICS MEETING SUMMARY PHEASAI~ RIDGE COMMUNITY CENTER 7:00 p.m. Thursday, October 20, 1994 . o Child care Need short term child care services Need child care for parents working or pursuing an education Need 24-hour child care ' o Transportation Need expanded weekend bus service SL CITY STEPS HOMELESS NEEDS MEETING SUMMARY 12:00 p.m, Thursday, October 27, 1994 MODERATOR: Cfis Kinkead OUTREACH AND ASSESSMENT: No issues raised EMERGENCY SHELTER: Need for a men's shelter to serve as many as sixty men. Single Room Occupancy model for long-term shelter. Would relieve strain on the emergency shelter (EHP) and provide more space for families and women. Women's and family shelter needed. : Attention to overcrowding of EHP; city/ceunty annual support does not cover one month's expenses; for the first time shelter is having to turn people away. Need emergency care and shelter for persons with mental illness. Salvation Army is not at capacity for its day shelter services. Is this a location problem.'? Need expanded emergency shelter opportunities for unaccompanied minor youth. Also need a centralized, day time place for services access and consumer job lead phones. Need improved attention to free meal nutrition and sensitivity to special dietary concerns. Improved bus service; bus to Salvation Army is two blocks away. A long two blocks in winter. TRANSITIONAL HOUSING:' Need for a place persons with supervision requirements to go after they have been discharged from local hospitals. Increase the amount of transitional housing available in our community; currently HACAP operates only 8 units for all of Johnsen County. These units are for families ONLY. Their waiting list is extremely long and they have begun to suggest families consider leaving Johnson County for better housing opportunities. It was suggested that HACAP had staff available to increase number of transitioning families served; they needed housing for additional families. Need transitional housing for single persons. Supported housing for persons leaving shelter. Th.e need for some on-going support after leaving transitional housing was also mentioned to increase the rate of successful "graduation". Increase support of LIFE Skills supportive services. CITY STEPS NON-HOUSING COMMUNITY DEVELOPMENT NEEDS MEETING SUMMARY FIRST NATIONAL BANK ATRIUM Tuesday, November 1, 1994 - 12:00 p.m. Moderator: Bill Burger o Economic Development Need more permanent jobs with benefits Need to praise the companies who provide benefits and publicize the ones who employ temporary workers Mentally ill persons need more opportunity for employment Need subsidies for first time small business owners Encourage businesses t~ offer child care ohsitc o Transportation Need revision o£ transportation system to serve outlying'areas outside of downtown Need transportation to child care providers Expand the hours of the bus service Do a study to look where employees working in Iowa City live, and create a regional solution to transportation and housing issues o Accessibility Need to have disabled persons involved with ADA accessibility issues o Supportive Services Need to loosen up rules so mentally ill persons can be functionally independent, many do not want handouts Need programs to encourage low-income, mentally ill persons to work Child care costs are too high Need a security deposit loan program for renters Bring community colleges and technical colleges together to develop skills of workers Develop a program to change the attitudes towards low-income persons Need a first time home buyer program Sponsor a mentor program to provide one-on-one contacts Support the Furniture Project and allow it to employ low-income clients Provide tax incentives to private companies to build and lease out housing for the mentally ill persons Need permanent housing and supportive services for chronically mentally ill persons SL CITY STEPS HOUSING AND COMMUNITY DEVELOPMENT NEEDS lVfEETING SUMMARY 7:00 p.m. Thursday, November 3, 1994 Broadway Neighborhood Center ISSUE: CHILD CARE NEEDS AND SOLUTIONS: - subsidized and/or sliding scale fees for child care for work/school care. - locating facilities in the neighborhoods; good location is vital. - transportation from school to after-school care. - expand after-school programs at the schools; can use title 20 funds. - expand City's Summer Rec programs for children; these free programs provide vital summer day care for low-income children. ISSUE: HOUSING NEEDS AND SOLUTIONS: - the Family Self-Sufficiency program needs to get underway. Potential users say they have been waiting for nearly three years. They are motivated and interested in the savings possibilities this program offers. - A need to change attitudes among providers, caseworkers and tenants to begin viewing assisted housing as a transition, not an end. - Stop concentration of subsidized housing, low-income housing, and special needs housing in the south eastern neighborhoods. - Encourage scattered site development, including special needs housing. - Develop a regional approach to the housing affordability issue by improving/providing transit to outlying communities. - Provide opportunities for tenants to develop a sense of "ownership" of their homes by allowing them to paint, garden, repair, rent-to-own. - Provide opportunities for low-income families to purchase homes with assisted homeownership programs (could work with FSS). - improve tenant/landlord/PHA relations; establish or improve arbitration system. ISSUE: JOBS NEEDS AND SOLUTIONS: - laboring/unskilled jobs with benefits - living wage pay -job training; mentoting programs; apprenticeships; family friendly policies. - Use CDBG funds for job creation - Support micro-enterprises by subsidizing rent of store/commercial/retail space for low-income owner businesses. - improve vocational training for youth in public school. TO: Jenny Denny FROM: Heather Shank, Human Rights Coordinator RE: Needs of low income and homeless in Iowa City On October 19 and 20, 1994, I went to the Salvation Army dinners to interview people with low and very low incomes, with and without housing, in the Iowa City area. The people I spoke with were receptive to sharing their thoughts with me. They were unwilling, however, to attend a City Steps meeting due to concerns related to privacy and tile perception of public humiliation. The following are the needs expressed by the people who are frequent diners at the Salvation Army. 1. I spoke with at least five people who could not afford to pay for their medications. All of these people were currently living in an apartment but indicated that after they paid the rent they had nothing left over for food or medications. Two women indicated that they would be able to work once they received their medication because they had worked in the past. I think health care and the need for medication is a big concern to the low income and homeless population. The Free Medical Clinic can only afford to pay for some medications. It would be nice to give the Clinic more money when the priorities are determined. 2. Almost everyone I spoke with indicated there was a need for higher paying jobs. According to one man, Temporary Services employs people and then gets a certain percentage of the wages earned. By the time taxes and Temporary Service's percentage is removed from the check, the hourly wage is $4.00/hour or less. There is an attitude of hopelessness at the Salvation Army regarding jobs. I was told that there are more and more employers that are hiring temporary workers so they do not have to pay benefits. 3. A very large impediment to homeless people getting jobs is the fact that they do not have an address to list on the job application. One man indicated to me that putting down the emergency housing project as an address is not acceptable because employers know that homeless people live there. The man I spoke with is Czechoslovakian. According to Captain Miller, an employer needs to fill out employment papers for the government when the business hires an alien resident. If the applicant does not have the appropriate papers he or she cannot be hired. The employer faces a $2000.00 fine if he or she hires an alien without the pro'per identification. Captain Miller indicated many people have lost their papers so they are in limbo without a chance of getting hired. APPENDIX 4 GENERAL DEFINITIONS General Definitions Affordable Housing: Affordable housing is generally defined as housing in which the occupant is payin~ no more than 30 percent of gross income for gross housing costs, including utility costs. AIDS and Related Diseases: The disease of acquired immunodeficiency syndrome or any condition4 arising from the etiologic agent for acquired immunodeficiency syndrome. Alcohol/Other Drug Addiction: A ¢erious and persistent alcohol or other drug addiction thai significantly limits a person's ability to live independently. Assisted Household or Person: For the purpose of identification of goals, an as:sisted household or person is one which during the period covered by the annual plan will receive benefits through the Federal funds, either alone or in conjdnction with the investment of other public or private funds. The program funds providing the benefit(s) may be from any funding year or combined funding years. ~ renter is benefitted if the person takes occupancy of affordable housing that is newly acquired, newly rehabilitated, or newly constructed, and/or receives rental assistance through new budget authority. An existing homeowner is benefitted during the year ifthe h0me,s rehabilitation is completed. A fi[st-time homebuyer is benefitted ifa home is purchased during the year. A homeless person is benefitted durin~ the year if the person becomes an occupant of transitional or permanent housing. A non-homeless person with special needs is considered as being benefitted, however, only if the provision of supportivq services is linked to the acquisition, rehabilitation, or new construction of a housing unit and/or th~ provision of rental assistance during the year. Households or persons who will benefit from more than one program activity must be counted only once. To be included in the goals, the housing unit must, at a minimum, satisfy the HUD Section 8 Housing Quality Standards (see 24 CFR section 882.109). Committed: Generally means there has been a legally binding commitment of funds to a specific project to undertake specific activities. Concentration of Low-Income Populations: Any census tract or block group where 51% or more of the households have an income at or below 80% of median. Concentration of Minority Groups: Any census tract with a percentage of minority households at least 10% greater than in the citywide population. Congregate Housing: An independent group living arrangement which offers opportunities for increased social interaction and provides a minimum of services such as on-site meals in a common dining room plus one or more of such services as on-site medical/nursing, personal care, ol housekeeping services. Congregate housing is not nurs'ing home care. Consistent with the Consolidated Plan: A determination made by the jurisdiction that a prograrr application meets the following criterion: The Action Plan for that fiscal year's funding indicates the jurisdiction planned to apply for the program or was willing to support an application by another entity for the program; the location of activities is consistent with the geographic areas as specified in the plan; and the activities benefit a catego~ of residents for which the jurisdiction's five-year strategy shows a priority. Cost Burden >30%: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Cost Burden >50% (Severe Cost Burden): The extent to which gross housing costs, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Disabled Household: A household composed of one or more persons at least one of whom is an adult (a person of at least 18 years of age) who has a disability. A person shall be considered to have a disability if the person is determined to have a physical, mental, or emotional impairment that: (1) is expected to be of long-continued and indefinite duration, (2) substantially impeded his or her ability to live independently, and (3) is of such a nature that the ability could be improved by more suitable housing conditions. A person shall also be consi.dered to have a disability if he 'or she has a developmental disability as defined in the Developmental Disabilities Assistance and Bill of Rights Act (42 U.S.C. 6001-6006). The term also includes the surviving member or members of any household described in the first sentence of this paragraph who were living in an assisted unit with the deceased member of the household at the time of his or her death. Economic Indel~endence and Self-Sufficiency Pro~rams: Programs undertaken by Public Housing Agencies (PHAs) to promote economic independence and self-sufficiency for participating families. Such programs may include Project Self-Sufficiency and Operation Bootstrap programs that originated under earlier Section 8 rental certificate and rental voucher initiatives, as well as the Family Self-Sufficiency program. In addition, PHAs may operate locally-developed programs or conduct a variety of special projects designed to promote economic independence and self-sufficiency. Elderly Household: For HUD rental programs, a one or two person household in which the head of the household or spouse is at least 62 years of age. Elderly Person: A person who is at least 62 years of age. Existing Homeowner: An owner-occupant of residential property who holds legal title to the property and who uses the property as his/her principal residence. Family: The Bureau of Census defines a family as a householder (head of household) and one or more other persons living in the same household who are related by birth, marriage, or adoption. The National Affordable Housing Act of 1992 adds: "Family" includes but is not limited to (a)An elderly family or single person, (b) the remaining member of a tenant family, and (c) a displaced person. Family Self-Sufficiency (FSS) Pro,ram: A program enacted by Section 554 of the National Affordable Housing Act which directs Public Housing Agencies (PHAs) and Indian Housing Authorities (IHAs) to use Section 8 assistance under the rental certificate and rental voucher programs, together with public and private resources to provide supportive services, to enable participating families to achieve economic independence and self-sufficiency. Family Investment Program (FIP): A program enacted by Section 554 of the National Affordable Housing Act which directs Public Housing Agencies and Indian Housing Authorities to use Section 8 assistance under the rental certificate and rental voucher programs, together with public and private resources to provide supportive services, to enable participating families to achieve economic independence and self-sufficiency. First.time Homebuyer: An individual or family who has not owned a home during the three-year perio preceding the HUD-assisted (or other,vise assisted) purchase of a home that must be used as th principal residence of the homebuyer, except that any individual who is a displace homemaker or single parent (as defined in 24 CFR 92) may not be excluded from consideration as a first-tim homebuyer on the basis that the individual, while a homemaker or married, owned a home with hi or her spouse or resided in a home owned by the spouse. For Rent: Year round housing units which are vacant and offered/available for rent. (U.S. Censu definition) F_or Sale: Year round housing units which are vacant and offered/available for sale only. (U.S. Censu~ definition) Frail Elderly: An elderly person who is unable to perform at least three activities of daily living (i.e. eating, dressing, bathing, grooming, and household management activities). ' Group Ouarters: Facilities providing living quarters that are not classified as housing units (U.S. Census definition). Examples include: prisons, nursing homes, dormitories, military barracks, and shelters. _/--IOM~E: The HOME Investment Partnerships Program, which is authorized by Title II of the National Affordable Housing Act. Hi, rheim: Family that includes at least one parent or guardian and one child under the age of a homeless pregnant woman, or a homeless person in the process of securing legal custody of a person under the age of 18. Homeless Individual: An unaccompanied youth (17 years or younger) or an adult (18 years or older) without children. H__omeless Youth: Unaccompanied person 17 years of age or younger who is living in situations escnbed by terms sheltered" or "unsheltered". Household: One or more persons occupying a housing unit (U.S. Census definition). See also "Family". Housi~: Households with housing problems include those that: (1) occupy units meeting the definition of Physical Defects; (2) meet the definition of overcrowded; and (3) meet the definition of cost burden greater than 30 percent. Housin~ Support Services: Services provided to assist low income renters or homeowners to locate or remain in their housing units, including counseling, child care, transportation, substance abuse treatment, training in homemak ng and parenting skills, money and household management, counseling in homeownership, job placement, and other necessary and appropriate services. Housin___~gg_.~.~Unit: An occupied or vacant house, apartment, or a single room (SRO housing) that is intended as separate living quarters. (U.S. Census definition) Institutions/Institutional: Group quarters for persons under care or custody. (U.S. Census definition) Large Related [-lousehold: A household of five or more persons which includes at least one person related to the householder by blood, marria§e, or adoption. Lead-Based Paint Hazard: Any condition that causes exposure to lead from lead-contaminated dust, lead-contaminated soil, lead-contaminated paint that is deteriorated or present in accessible surfaces, friction surfaces, or impact surfaces that would result in adverse human health effects as established by the appropriate federal agency. (Residential Lead-Based Paint Hazard Reduction Act of 1992 definition) LIHTC: (Federal) Low-Income Housing Tax Credit. Low. Income: Households whose incomes do not exceed 80 percent of the median income for the area, ~s determined by HUD with adjustments for smaller and larger families. HUD income limits are updated annually. Manufactured Home: A structure, transportable in one or more sections, which is built on a permanent chassis, designed to be used as a dwelling without a permanent foundation, and constructed no earlier' than 1976. Mobile Home: A Manufactured Home (see above) cQnstructed before 1976. Moderate-Income: Households whose incomes are betweenf~l and ~0~percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families. Modular Home: A factory-built structure that is not built on a permanent chassis and is not transportable, but is assembled on-site, is usually attached to a permanent foundation, and constructed no earlier than 1976. Non-Elderly Household: A household which does not meet the definition of "Elderly Household," as defined above. Non-Homeless Persons ~th Special Needs: Includes elderly, frail elderly persons, persons with AIDS W' and their families, persons with disabilities (mental, physical, developmental), persons with alcohol and other drug addiction, and public housing residents. Non-Institutional: Group quarters for persons not under care or custody. (U.S. Census definition) Occupied Housing Unit: A housing unit that is the usual place of residence of the occupant(s). " Other Household: A household of one or more persons that does not meet the definition of a Small ~" Related household, Large Related household or Elderly household. Other Income: Households whose incomes exceed 80 percent of the median income for the area, as determined by HUD, with adjustments for smaller and larger families. Other Low-Income: Households whose incomes are between 51 and 80 percent of the median income for the area, as determined by HUD, With adjustments for smaller and larger families. (This term corresponds to moderate-income in the CDBG Program.) Ill Other Vacant: Vacant year round housing units that are not For Rent or For Sale. This category wouldI ! include Awaiting Occupancy or Held. ! ! Overcrowded: A housing unit containing more than one person per room (U.S. Census definition) Owner: A household that owns the housing unit it occupies. (U.S. Census definition) Physical Defects: A housing unit lacking complete kitchen or bathroom (U.S. Census definition). Jurisdictions may expand upon the Census definition. Poverty Level: Households with incomes below the poverty line as defined by the Office of Management and Budget and revised annually. For the Consolidated Plan, HUD defines poverty level as at or below 30% median income. Primary Housin~ Activity: A means of providing or producing affordable housing - such as rental assistance, production, rehabilitation or acquisition - that will be allocated significant resources and/o~: pursued intensively for addressing a particular housing need. (See also "Secondary Housing Activity. ) Project-Based (Rental) Assistance: Rental assistance provided for a project, not for a specific tenant. Tenants receiving project-based rehtal assistance give up the right to that assistance upon moving from the project. Rent Burden > 30% (Cost Burden): The extent to which gross rents, including utility costs, exceed 30 percent of gross income, based on data published by the U.S. Census Bureau. Rent Burden > 50% (Severe Cost Burden): The extent to which gross rents, including utility costs, exceed 50 percent of gross income, based on data published by the U.S. Census Bureau. Rental Assistance: Payments provided as either project-based rental assistance or tenant-based rental assistance. Renter: A household that rents the housing unit it occupies, including both units rented for cash and units occupied without cash payment of rent. (U.S. Census definition) Renter-Occupied Unit: Any occupied housing unit that is not owner-occupied, including units rented for cash and those occupied without payment of cash rent. Secondary HousinR Activity: A means of providing or producing affordable housing - such as rental assistance, production, rehabilitation or acquisition - that will receive fewer resources and less emphasis that primary housing activities for addressing a particular housing need. (See also, "Primary Housing Activity.") Section 215: Section 215 of Title II of the National Affordable Housing Act. Section 215 defines "affordable" housing projects under the HOME Program. Service Needs: The particular services identified for special needs populations, which typically may include transportation, personal care, housekeeping, counseling, meals, case management, personal emergency response, and other services to prevent premature institutionalization and assist individuals to continue living independently. Severe Cost Burden: See Cost Burden > 50%. Severe Mental Illness: A serious and persistent mental or emotional impairment that significantly limits a person's ability to live independently. Sheltered: Families and persons whose primary nighttime residence is a supervised publicly or privately ;:~.-. ::.?*-;X.?.operated shelter, including emergency shelters, transitional housing for the homeless, domestic violence /11 '" .."i!11!~ishelters, residential shelters for runaway and homeless youth, and any hotel/motel/apartment voucher :-::;;:. "*;:?:.;;~;;arrangement paid because the person is homeless. This term does not include persons living doubled up or in overcrowded or substandard conventional housing. Any facility offering permanent housing is not a shelter, or are its residents homeless. Small Related Household: A household of two to four persons which includes at least one person related to the householder by birth, marriage, or adoption. Substance Abuse: See Alcohol/Other Drug Addiction. Substandard Condition and Not Suitable for Rehab: Dwelling units that are in such poor condition as to be neither structurally nor financially feasible for rehabilitation. (Local definition) Substandard Condition but Suitable for Rehab: Dwelling units that do not meet standard conditions but are both financially and structurally feasible for rehabilitation. This does not include units that require only cosmetic work, correction or minor livability ~roblems or maintenance work. (Local definition) Substantial Amendment: A major change in an approved housing strategy. it involves a change to the five-year strategy, which may be occasioned by a decision to undertake activities or programs inconsistent with that strategy. Substantial Rehabilitation: Rehabilitation of residential property at an average cost for the project in excess of $25,000 per dwelling unit. Supportive Housing: Housing, including Housing Units and Group Quarters, that have a supportive environment and includes a planned service component. Sul~portive Service Need in FSS Plan: The plan that PHAs administering a Family Self-Sufficiency program are required to develop to identify the services they will provide to participating families and the source of funding for those services. The supportive services may include child care; transportation; remedial education; education for completion of secondary or post secondary schooling; job training, preparation and counseling; substance abuse treatment and counseling, training in homemaking and parenting skills; money management, and household management; counseling in homeownership; job development and placement; follow-up assistance after job placement; and other appropriate services. I] I1 Supl~ortive Services: Services provided to residents of supportive housing for the purpose of facilitatinI 1 the independence of residents. Tenant-based (Rental) Assistance: A form of rental assistance in which the assisted tenant may mov~ !tom a dwelling unit with a right to continued assistance. The assistance is provided for the tenant, no! tor the project. ' Total Vacant Housing Units: Unoccupied year round housing units. (U.S. Census definition) Transitional Housing: A project that is designed to provide housing and appropriate supportive service~' to homeless persons to facilitate movement to independent living within 24 months, or a longer perio(~ approved by HUD: : Unsheltered: Families and individuals whose primary nighttime residence is a public or private plac~ not designed for, or ordinarily used as, a regular sleeping accommodation for human beings streets, parks, alleys, automobiles), Vacant Awaitin§ Occupancy or Held: Vacant year round housing units that have been rented or sole, and are currently awaiting occupancy, and vacant year round housing units that are held by owners or renters for occasional use. (U.S. Census definition) Vacant Housin~ Unit: Unoccupied year round housing units that are available or intended for occupancy at any time durin§ the year. Very Low-Income: Household~ whose incomes do not exceed 50 percent of the median income for the area, as determined by HUD, with adjustments for smaller or larger families. Year Round Housin~ Units: Occupied and vacant housing units intended for year round use. (U.S. Census definition) Housing units for seasonal or migratory use are excluded. City of Iowa City MEMORANDUM TO: City Council and City Manager FROM:~JtVlarianne Milkman, Community Development Coordinator CITY STEPS and CDBG and HOME Allocations Pubic Hearing DATE: April 6, 1995 Attached are the three items which we were not able to include in the Project Resource Book for 1995 CDBG and HOME funds. The items are as follows: 1. The rationales for the CCN recommendations 2. 1Vfinutes for the CCN meeting on March 22, 1995 3. Ivfmutes for the Housing Commission meeting on March 14, 1995 Committee on Community Needs Rationales for FY95 CDBC- Funding Recommendations April 3, 1995 There are concerns among the committee members that our ability to fund new ideas and projects will be limited if we are tied iato oftgoing funding of any one agency or project (i.e,, Life Skills, Inc., Furaiture Project, Elderly Services Agency, etc.). The committee recommends that this issue be further explored witIF Council. An appropriate time would be the upcoming discussions that we will be iuvolved in regarding the future structure of CCN and the Honsing Commission. EHP - Shelter Rehabilitation ($24,500)* Full Funding Recommended 1. It's imperative that EHP have working, accessible, sanitary bathrooms. Project rank was 1'* City oflowa City - 1tousing Rehabilitation ($284,000) Full Fnnding Reconunended 1. Fills an important housing need for low- to moderate-iacome residents. 2. Continues to be an intportant element in maintaining and intproving the City's housing stock in older neighborhoods and in manufactured housing parks. ?roject rank was 2 ESA - Small Repair Program ($28,000) Full Funding Recommended 1. Fills a very important housing need for persons with disabilities and low-income elderly. 2. Maintains the housing stock. 3. Fills a gap in City's Housing Rehab progrant. 4. Pilot project for accessible bathroom and ramps was determined to be a cost-effective use of' funds. Project rank was 3 Life Skills, Inc. - Housing Coordiuator ($16,703) Fnll Funding Recommeaded 1. CCN supports the recommendation to fund a full-time housing coordinator. 2. It is believed that this progrant will be in even greater demand as more transitional housing is produced and more families strive for self-sufficiency. 3. This public service project complements City Steps goals by assisting people to find and keep housing. Project rank was 4 * Projectfimding requests are in parenthesis ** Ranking was fi'om 1 (high) to 14 (Io~9 ISED - Micro-enterprise Development ($26,560) Full Fundlag Recommended 1. The committee believes that economic development is an important component of community development. 2. This project expands employment opportunities for low/rood. income individuals through a well-designed training curriculum. 3. ISED has successfully demonstrated that micro-enterprise development is a viable option for obtaining self-sufficiency. Project rank n'as 5 City of Iowa City - Planning and Research ($12,000) Full Funding Recommended 1. Planning and research is necessary to the production and updating of the Consolidated Plan (City Steps) annually. Project rank tied for 6 DVIP - Shelter Modifications ($82,000) Funding for $63,000 Recommended 1. Funding will allow DVIP to bring the building up to code, finish the children's/counseling area, and solve the flooding problem in the lower level which are all needed to provide a safe and suitable environment for the residents. Project t'cmk tied fi.' 6 Johnson Co. Dept. of Health - Adult Day Program ($250,000) Funding for $100,000 Recommended 1. CCN continues to strongly support the goals of the Adult Day Program. 2. Expansion of tile program will be a more cost-effective use of funds than maintaining it at its current size. 3. Council has made it clear that you don't wish to expand ADP at the Senior Center, therefore, CCN is recommending $100,000 towards acquisition of a new site. Project rcmk was 8 GICllF/Burns - Affordable Multi-Family Rental Housiug ($250,000) Fundb~g for $100,000 Recommended 1. This proposal was the only one seeking to expand the affordable rental housing stock in Iowa City. GICHF/Burns have a proven track record in this area. 2. The committee recognizes how difficult it is to acquire land in Iowa City and believes that local support for land acquisition is an important first step. Project rcmk was 9 DVIP - Furniture Project ($23,414) Funding for $10,000 Recommended 1. Because oftlie cap on funding for Public Service agencies difficult decisions had to be made concerning funding for this project, Life Skills, and MYEP. 2. The committee believes that $10,000, together with the City's $10,000, is enough to maintain the program at a workable level. Project rank was 10 HACAP - Transitional Housing ($250,000) Funding for $141,647 Recommended 1. This project will increase the transitional housing stock while not decreasing the number of housing units assisted by the City. Project rank was 11 MYEP - Entrepreneurial/Job Development ($31,629) Funding for $19,497 Recommended 1. MYEP is one ofthe few local programs that targets at-risk youth ages 14 to 17. 2. The amount recommended is necessary to fund the popcorn wagon and the Job Readiness Curriculum. Project rank was 12 City oflowa City - Housing for Worldng Singles ($200,000) No Funding Recommended 1. Although this proposal strives to fill a recognized need, there were serious concerns about the lack of detail in how the project would be implemented. Some of these concerns were: A. What kinds of supports would be provided to residents B. Manage~nent ofthe residence C. Cost requested seemed excessive for the number of units anticipated ($600,000 for 12 units) D. Who would be eligible for this program (i.e., students). Project rank was 13 Iowa City Humaa Rights Commission - Fair Housing Survey ($20,503) No Funding Recommended 1. This proposal was not highly prioritized by committee members due to several concerns and questions. Some concerns were: A. It was unclear how the study results would be used in alleviating discriminatory practices in housing B. Not other funding sources were explored C. The focus was considered too narrow due to the plan to only use Afro-Americans and Caucasians as testers D. The ability of the Human Rights Commission to undertake an additional project due to a large backlog of pending cases Project rank was 14 COMMITTEE ON COMMUNITY NEEDS WEDNESDAY, MARCH 22, 1995 - 6:30 P.M. CIVIC CENTER COUNCIL CHAMBERS $ubjec 0/ ppro 'al MEMBERS PRESENT: Grace Cooper, Lisa Engh, John Falb, Jim Harris, Linda Murray, Rusty Martin, Christina Randall, Gretchen Schmuch, Marls Snider MEMBERS ABSENT: None STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Linda Severson, Jeff Haring OTHERS PRESENT: See attached sign-in list RECOMMENDATIONS: See Project Resource Book. CALL TO ORDER: Chairperson Murray called the meeting to order at 6:35 p.m. REVIEW AND APPROVAL OF MINUTES FROM THE FEBRUARY 22, 23, AND MARCH 6, 7, 1 995, MEETINGS: IVIOTION: Schmuch moved to approve the minutes from the February 22, 1995, meeting of the Committee on Community Needs. Cooper seconded. The motion carried on a vote of 8- O, with Harris absent. MOTION: N]artin moved to approve the minutes from the February 23, 1995, meeting of the Committee on Community Needs. Randall seconded. The motion carried on a vote of 8-0, with Harris absent. MOTION: Engh moved to approve the minutes from the March 7, 1995, meeting of the Committee on Community Needs, as amended at tonight's meeting. Schmuch seconded. Falb asked about a statement on page 2, number 4, regarding contracts. Milkman acknowledged modifications need to be made to this statement, including the addition of "The City Attorney's Office would need to be contacted in order to determine the legalities of the percentage set aside for local contractors." Milkman said the issue is in the hands of the Attorney's Office. Falb said his point was that the percentage of awards may not represent an equal percentage in the actual amount of funding. Falb feels the issue needs further discussion and review. Milkman, page 1, bottom of the page, after the motion, there should be a statement that Eastham had also voted on the approval of the minutes, and that the vote was 6-0. Milkman, page 2, under Discussion of Procedures for March 14, 1995, the last line should say, "March 14 and March 22, 1995, meeting packets, respectively." Committee on Community Needs March 22, 1995 Page 2 Milkman, page 4, number 4, first line, should say, "Harris questioned the justification for the difference in the interest rates in home mortqaqes and manufactured housing loans." Milkman, page 5, third paragraph, second line, should say, "...in order to have an income to provide effective services," rather than, "...in order to have an income to operate effectively." The motion carried on a vote of 8-0, with Harris absent, The minutes of the March 6, 1995, were not reviewed as the Committee had not yet had time to review them. They will be considered at the next meeting. (Harris arrived at 6:42 p.m.) PUBLIC/MEMBER DISCUSSION: There was no public discussion. 1. Member, General Discussion: Murray noted openings on City Boards and Commissions. Milkman reminded the Committee that appointments to vacancies in both the Housing Commission and the Committee on Community Needs, will be put on hold by the City Council until it has been determined whether the two Commissions will remain separate or combined. Milkman said that in order for the City Council to have some indication of the position of both Committees prior to the Council meeting on April 25, 1995, CCN will meet on April 19, instead of April 25, 1995. The Committee agreed to this schedule change at its March 6, 1995, meeting. 2. Allocation Process Discussion: Murray announced that the rescissions in the 1995 CDBG Entitlement were not as bad as had been predicted. Staff had previously thought funding would be cut by roughly 8%, bringing the 1995 CDBG Entitlement down to $932,880. However, funding was only cut 7%, making the actual Entitlement $948,000. This addition brings the total of City of Iowa City CDBG funds, including 1994 program income and unused 1994 funds, to 91,112,790. Murray reminded CCN members that Public Services are allotted a maximum of 15% of the entitlement and program income funds. The maximum amount that can be allocated to Public Services has increased to $151,200. Aid to Human Service Agencies funding is set at $105,000, this leaves 946,200 for distribution among LIFE Skills, inc., MYEP, and the DVIP-Furniture Project. Murray announced that the Mayor's Youth Employment Program, popcorn wagon project, cannot be categorized as economic development as the training process does not directly create or retain permanent jobs. Committee on Community Needs March 22, 1995 Page 3 Murray said that the Committee will present its allocation recommendations at the April 10, 1995, informal Council work session. The Committee will then make an official presentation at the formal public hearing before the Council, on April 1 1, 1995. Milkman added that the applicants, regardless of the CCN recommendation, can make a pitch for funding to the Council at the public hearing on April 11, 1995. DISCUSSION OF HOUSING COMMISSION ALLOCATION RECOMMENDATIONS: Housing Commission recommendation information was distributed to the Committee Members in the Member packets. There were no comments or suggestions. 1995 CDBG ALLOCATION RECOMMENDATIONS: ACQUISITION PROJECTS: Applicant: Project: Amount Requested: CITY STEPS Priority: City of Iowa City Housing for Working Singles 8200,000 CDBG; 8150,000 HOME High CCN: Housing Commission; (rank: 13/score: 12.6)(Range: 6-16) (rank: 6/score: 13.8)(Range: 13-15) Description: Purchase of an existing 10-12 unit structure to provide very low-cost housing for working singles without rental assistance. Rent will be 8125/month or 30% of tenant's income to a maximum of 8250. IViOTION: None, See the motion under HACAP, A motion to not fund the program was offered by Martin, and seconded by Randall, but was withdrawn due to the discussion that follows. The Housing Commission recommended $100,000 in HOME funds for the project. Murray said the Housing Commission had made this recommendation based on the assumption that more information on management of the facility would be forthcoming. No date on when this information is to be received was noted. Martin applauds the City effort and intent, but feels the proposal is not thoroughly thought out and researched to the point where he is willing to offer assistance. Martin noted strong concern about management of the facility, and feels that there are still a lot of unanswered questions. Milkman said she understands the concern about management, but wished to state that the proposal attempts to address an immense concern, that of getting people out of the Emergency Housing Project and moving towards self-sufficiency. Milkman said another concern this proposal addresses is the lack of low-income and/or affordable housing in the market particularly for single persons. Committee on Community Needs March 22, 1995 Page 4 Martin said he would be willing to reconsider, especially as the Housing Commission had already made a recommendation, but felt the issue should be discussed at a later date, after staff has had the opportunity to put a proposal together. Several Members agreed with Martin, to reconsider the issue ata later date, but Murray did not. Murray asked that if the need is so great for this type of service, why hadn't another agency put a proposal together. Regarding the $100,000 offered by the Housing Commission, Martin felt this would make a good down payment on a site and more assistance could be offered in the future. Milkman explained that much of what made the program affordable, to both the tenant and the City, was the idea that the building would be paid off in one lump sum and the City would not need to pay a substantial amount in interest if a mortgage was taken out. Applicant: Project: Amount Requested: CITY STEPS Priority: Greater Iowa City Housing Fellowship (GICHF)/Burns Affordable Multi-Family Rental Housing 9250,000 CDBG; $290,000 HOME High (0-30% Med. ~ncome); Medium (31-50% Med. Income) CCN: (rank: 9/score: 15.1)(Range: 9-20) Housing Commission: (rank: 7/score: 13.0)(Range: 8-19) Description: Acquire 10 acres of land to develop 120 units of affordable two and three bedroom rental units. Milkman noted that the Housing Commission had recommended $100,000 in HOME funds in addition to the unused funds from last year. ~/1OTION: Martin moved to carry-over $150,000 in 1994 CDBG funding for the Greater Iowa City Housing Fellowship (GICHF)/Burns, Affordable Multi-Family Rental Housing project, into the 1995 program year. Falb seconded. Martin stated he feels the project is very attractive as it cr~mbines low-income and affordable housing. Martin feels GICHF/Burns have shown good management in the past. Martin noted that GICHF/Burns have had difficulty in obtaining land and this is why the project has not taken off to date. Milkman noted that because the site that they intended to obtain with 1994 CDBG funds was purchased by someone other than GICHF/Burns, the proposal as presented last year is no longer valid. Charlie Eastham, representative of GICHF/Burns said that if GICHF/Burns is able to locate and obtain another comparable site, the original proposal may then be revised. Milkman agreed, but stated this would need review by staff and the Committee. The motion carried on a vote of 9-0. MOTION: Cooper moved to allocate the Greater Iowa City Housing Fellowship (GICHF)/Burns, Affordable Multi-Family Rental Housing project, $100,000 in CDBG funds. Harris seconded. Committee on Community Needs March 22, 1995 Page 5 Cooper feels at least a $100,000 contribution in CDBG funds is necessary in order to get the project off the ground and GICHF/Burns would not need to keep returning every year. Cooper noted the market va~ue of land quoted by Eastham at an earlier meeting and said the funds are needed, if only for the purchase of land. Harris feels there is an extremely high priority for this type of service and would like to see more non-profit organizations involved in similar activity. Harris said he can understand the uncertainties, however. Murray feels a substantial amount has already been allocated and said she would like to see the original proposal resolved before any more money is allocated. FaSb agreed and feels the $1 OO,0OO allocated by the Housing Commission, plus the carry-over funds, would make a sound down payment for the amount of land requested. Falb noted that in review of the pro-forma, an issue of excessive management fees had been raised. Falb feels these concerns have not been adequately answered. There was no response from GICHF/Burns. Martin wished to clarify that the applicant is making a much ~arger contribution of funds from sources outside of CDBG/HOME funding. Martin also noted the need for affordable housing in the community and that the Housing Commission action to increase the funds beyond the required CHDO amount adds credence to this point. In regards to some Members feeling leery about the project, Martin said that if GICHF/Burns were really getting such a sweet deal, other people would be knocking at the door. On a side note, there was some discussion regarding City policy of the purchase of individual lots. Milkman said it the policy to purchase infill lots within existing subdivisions. Harris feels more funding should be placed in this direction. The motion carried on a vote of 7-2, with Murray and Falb in the negative. Applicant: Project: Amount Requested: CITY STEPS Priority: Hawkeye Area Community Action Program (HACAP) Transitional Housing $250,000 CDBG High CCN: Housing Commission: (rank: 11/score: 14.7)lRange: 12-17) (rank: 5/score: 14.3)(Range: 9-20) Description: Purchase of 18 units from Public Housing Authority to be used for transitional housing with supportive services to very low and low-income families. IVIOTION: Martin moved to allocate the Hawkeye Area Community Action Program, Transitional Housing project, $141,647 in CDBG funds, contingent upon HUD approval of the Disposition Plan. If the Disposition Plan is not approved, the funds would return to the Committee on Community Needs for redistribution, with the City of Iowa City, Housing for Working Singles project having first consideration for these funds. Falb seconded. Committee on Community Needs March 22, 1995 Page 6 Martin questioned whether purchase of the building would be necessary, that the services may be provided in a fashion to that utilized by LIFE Skills, Inc. Harris questioned the ability to receive funding for additional certificates due to current HUD funding trends. Boothroy reiterated the rationale for the purchase, as stated in the proposal. The motion carried on a vote of 9-0, TOTAL, ACQUISITION PROJECTS: 9241,647 PUBLIC FACILITY & IMPROVEMENT PROJECTS: Applicant: Domestic Violence Intervention Program (DVIP) Project: Shelter Modifications Amount Requested: (MODIFIED): 973,000 CDBG CITY STEPS Priority: High (families); Medium (individuals) CCN: Housing Commission: (rank: 6/score: 15.7)(Range: 12-19) (rank: N/A/score: N/A)(Range: N/A) Description: Repair handicap ramp to alleviate flooding problem, add a second egress to the lower level, construct office and group space, and provide furniture and shelves. Murray noted receipt of a letter from the Domestic Violence Intervention Program. As a result of a contractor's estimate, DVIP would like to modify its request to ~57,O00. Note, DVIP had received approval at the March 6, 1995, CCN meeting, to have ~15,O00 in unused 1994 CDBG funds rolled-over into 1995, which is in addition to the 957,O00. The 915,000 is also earmarked for shelter modifications, but for the children's area in particular, a different project than those to be accomplished under the current proposal. Because of miscommunication, the DVIP revised estimate did not include a basement egress directly to the outside. However, the second egress located on the lower level is required by the Building Code, as the downstairs will be used by children and children are not always able to climb stairs in an emergency situation. This addition would add $1 5,O00 + back on the contractor estimate, for a total of roughly 973,000. Milkman added that staff feels the egress could be installed at 98,000 to 910,000 less than the contractor estimate for a total of roughly ~63,O00. MOTION.: Falb moved to allocate 963,000 in CDBG funds to the Domestic Violence Intervention Program, Shelter Modifications project. Martin seconded. A question was raised as to whether a sufficient number of construction alternatives and estimates had been received, as staff and a number of Committee Members still appeared to feel the matter had not been thoroughly researched by DVIP. Harris noted concern about cutting the funding short of the necessary amount. It was noted contingency funds may be available should funding run short. Committee on Community Needs March 22, 1995 Page 7 The motion carried on a vote of 9-0. Applicant: Project: Amount Requested: CITY STEPS Priority: Johnson County Department of Public Health Adult Day Program 8250,000 CDBG Medium (facility); High (service) CCN: Housing Commission: (rank: 8/score: 15.4)(Range: 11-20) (rank: N/A/score: N/A)(Range: N/A) Description: Site acquisition and/or rehabilitation of a facility which will be used to house the Adult Day Program. The program must move out of the Senior Center in order to comply with State regulations regarding the amount of space per participant. NIOTION: Martin moved to allocate $100,000 in CDBG funds to the Johnson County Department of Public Health, Adult Day Program. Engh seconded. Martin said although most people, the Adult Day Program Task Force in particular, feel the Senior Center is the appropriate location for the program, enough time has elapsed and action is needed. Martin said the issue could have been resolved a year ago. Martin feels the program is worthy of assistance and was willing to even offer more than $100,000, if funds are available, in order to make sure the program receives enough assistance to put closure on the issue. Murray also agreed with Martin and wished to state for the record that the Committee on Community Needs had at an earlier date supported the recommendation of the Adult Day Program Task Force not to move the program out of the Senior Center, and although that support remains, the Committee understands the reasons for the need to move. Falb questioned why the Committee, and likewise the City, not just offer 850,000 in order to match the County support. Graham Dameron, representative of the Adult Day Program, clarified that although the initial financial assistance offered by the County for a site and structure is 850,000 (825,000 per year), the County will need to find more funds through some combination of grants and/or loans, as well as funding of the ongoing operating costs of the facility. Dameron said the County may even be able to float upwards of $150,000 in bonds, without the need for a public referendum. Dameron hopes the bond route would not be necessary, although he reminded the Committee that the program occupies the Senior Center without the burden of rent/mortgage and utilities, which would be likely elsewhere. Dameron said assistance may also be available from the Elderly Waiver Program and some Nutrition Programs. For these reasons, Dameron feels the County assistance is more than fair. Dameron said a potential site had been identified which they are attempting to obtain. Doreen Nidey reviewed her opinion of the need for the program and the reasons for the move. Nidey noted similar programs across the state and concluded that the local program is seriously lacking in comparison, yet the demand and need is just as evident. The motion carried on a vote of 9-0, Committee on Community Needs March 22, 1995 Page 8 TOTAL, PUBLIC FACILITY & IMPROVEMENT PROJECTS: $163,000 PUBLIC SERVICE PROJECTS: Applicant: Project: Amount Requested: CITY STEPS Priority: Aid to Agencies Operational Funding $105,000 CDBG N/A CCN: Housing Commission: (rank: N/A/score: N/A)(Range: N/A) (rank: N/A/score: N/A){Range: N/A) Description: Allocation of entitlement funds assigned to the City's Aid to Agencies budget for human service agencies per City Council policy. MOTION: There was none as funding is determined by the City Council. Applicant: Project: Amount Requested: CITY STEPS Priority: Domestic Violence Intervention Program (DVIP) Furniture Project (MODIFIED); $13,414 CDBG (project received a $10,000 commitment from the City of Iowa City's Landfill Sur- charge fund) High CCN: Housing Commission: (rank: 10/score: 14.9)(Range: 9-18) (rank: N/A/score: N/A)(Range: N/A) Description: Provide staff person to coordinate the donation of household furnishings and the distribution to very low-income individuals and families. N1OTION: Randall moved to allocate ~;14,000 in CDBG funds to the Domestic Violence Intervention Program, Furniture Project. Falb seconded. Randall stated she feels $14,000 is a small amount for a full-time position. Martin, on the other hand, feels that the position does not require a full-time person, rather the duties could be integrated into and staffed by a rotation of local agencies. Martin feels a large portion of the job simply comes down to coordinating phone messages and calling. Murray added that CDBG does not wish to become a permanent source of funding for this position. The Committee felt that continual CDBG funding of agency staff is something that needs to be reviewed by the City and the Committee, and perhaps a more concise policy is needed. IVIOTION: Martin moved to amend the first motion, to allocate 810,000 in CDBG funds to the Domestic Violence Intervention Program, Furniture Project. Engh seconded. Several Members felt that due the fact the program is already established, and the City has made a commitment, both in funding and in space as well as potentially $10,000 from the Landfill Surcharge Fund, it would not be appropriate to discontinue funding at this time. It Committee on Community Needs March 22, 1995 Page 9 was also noted that if the person who presently holds the position works more than 40 hours a week on many occasions, they could not justify paying less than a full-time wage. On the other hand, several felt that obtaining additional grant money for the position should be part of the job and included in the job description. The applicant had already acknowl- edged this is the intent for the position. The motion to amend the main motion carried on a vote of 6-3, with Harris, Schmuch and Randall in the negative. The first motion was defeated on a vote of 3-6. Applicant: Project: Amount Requested: CITY STEPS Priority: LIFE Skills, Inc. Housing Coordinator (;16,703 CDBG High CCN: Housing Commission: (rank: 4/score: 18.3)(Range: 16-20) (rank: 4/score: 15.5)(Range: 8-20) Description: Assist very low-income clients with finding and staying in housing. Provide education responsible renting skills, such as budgeting, maintenance, safety, and effective communication. MOTION: IViartin moved to allocate LIFE Skills, Inc., 816,703 in CDBG funds, for the Housing Coordinator position. Randall seconded. It was a general consensus that LIFE Skills should receive full funding, based on the need identified in CITY STEPS. The motion carried on a vote of 9-0. Applicant: Project: Amount Requested: CITY STEPS Priority: Mayor's Youth Employment Program (MYEP) Entrepreneurial/Job Development $31,629 CDBG High (economic development); Medium (youth services) CCN: Housing Commission: (rank: 121score: 14,6)(Range: 12-18) (rank: N/A/score: N/A)(Range: N/A) Description: Provide pre-employment training and teach job skills to youth, particularly skills in order to become self-supporting or to start up a small business. MOTION: Schmuch moved to allocate the Mayor's Youth Employment Program, Entrepreneur- ial/Job Development program, 815,497 in CDBG funds, Randall seconded, Committee on Community Needs March 22, 1995 Page 10 Milkman noted that the popcorn wagon project cannot be categorized as economic development, as the training process does not directly create or retain permanent jobs. The recommended allocation would only cover the popcorn wagon portion of the request, according to figures submitted by MYEP, and not the youth job placement program or the older youth employment training programs. MOTION: Martin moved to amend the first motion, to iacrease funding for the IViayor's Youth Employment Program, Entrepreneurial/Job Development program, to t~ 19,497 in CDBG funds. Engh seconded. Engh feels the extra $4,000 would make the addition of the youth program more viable. However, the fact that the MYEP programs are relatively new and unestablished, were the reason several Members could not see the justification for the increase, especially when funding for the DVIP-Furniture Project, an established program, was to decrease as a result. The motion to amend the first motion carried on a vote of 6-3, with Harris, Schmuch and Randall in the negative. The first motion was defeated on a vote of 3-6. TOTAL, PUBLIC SERVICE PROJECTS: 9151,200 REHABILITATION PROJECTS: Applicant: Project: Amount Requested: CITY STEPS Priority: City of Iowa City Housing Rehabilitation $284,000 CDBG; 9217,560 HOME High (0-50% Med. Income); Medium Income) (51-80% Med. CCN: Housing Commission: (rank: 2/score: 18.6)(Range: 16-20) (rank: 2/score: 16.3)(Range: 14-17) Description: Continuation of owner-occupied Housing Rehabilitation Program to include comprehensive rehab, weatherization, exterior repair, emergency, residential accessibility (rental and owner-occupied), mobile home repair, and architectural salvage. Funding includes administrative expenses for two staff members who also administer numerous other rehab-related projects. MOTION: Engh moved to allocate t~284,000 in CDBG funds the City of Iowa City, Housing Rehabilitation project. Cooper seconded. Murray noted that the Housing Commission had recommended $190,000 out of a possible (;217,560, based on Conditional Occupancy Loans. Milkman noted that there will likely be a small carry-over of 1994 CDBG funds, but also emphasized there is a large waiting list for assistance. Committee on Community Needs March 22, 1995 Page 11 Several members of the Committee voiced positive comments about the program and the efficiency with which it is run. Several Members did not agree to full funding before funding for other programs had been resolved. The recommendation was not revisited. The motion carried on a vote of 5-4, with Harris, Martin, IV]urray and Randall in the negative, Applicant: Project: Amount Requested: CITY STEPS Priority: Elderly Services Agency (ESA) Small Repair Program $28,000 CDBG High CCN: Housing Commission: (rank: 3/score: 18.4)(Range: 14-20) (rank: 2/score: 16.3)(Range: 15-17) Description: Provide funds for small repairs for approximately 55 elderly or handicapped homeowners. Includes two pilot projects, one to build two or three ramps for low-income elderly and another to provide a completely accessible bathroom to a person with disabilities. IViOTION: Engh moved to allocate $28,000 in CDBG funds to the Elderly Services Agency, Small Repair Program, $28,000. Cooper seconded. Engh said she feels ESA has proven themselves over the years as a good program that attempts to fill some of the gaps in the system and they have helped out many individuals where the City is unable to offer assistance. No disagreement, comments or suggestions were noted. The Committee felt that the pilot projects were well conceived. The motion carried on a vote of 9-0. Applicant: Project: Amount Requested: CITY STEPS Priority: Emergency Housing Project (EHP) Shelter Rehabilitation $24,500 CDBG High (families); Medium (individuals) CCN: Housing Commission: (rank: l/score: 19.4)(Range: 17-20) (rank: l/score: 19.5)(Range: 18-20) Description: Renovation of three bathrooms to include the replacement of fixtures and painting of walls. Accessibility improvements to the first floor bathroom, IVIOTION: Randall moved to allocate (;24,500 in CDBG funds the Emergency Housing Project, Shelter Rehabilitation project. Falb seconded. Martin said he feels all the Commission Members know the shelter needs assistance and that he feels the amount requested is low for the amount of work. Martin offered a friendly amendment to increase funding to (;35,000. Harris seconded. The amendment was agreed to by the maker and secorider, but was withdrawn due to lack of specifics about where these Committee on Community Needs March 22, 1995 Page 12 extra funds would be allocated. It was noted that based on a similar discussion at a prior meeting, Pat Jordan, representative of EHP had felt comfortable with the amount requested. All of the Commission Members strongly agreed with the intent of the amendment, however. The motion carried on a vote of 9-0. TOTAL, REHABILITATION PROJECTS: $336,500 ECONOMIC DEVELOPMENT PROJECTS: Applicant: Institute for Social and Economic Development (ISED) Project: Micro-Enterprise Development Amount Requested: $26,560 CDBG CITY STEPS Priority: High CCN: Housing Commission: {rank: 5/score: 16.8){Range: 12-20) (rank: N/A/score: N/A)(Range: N/A) Description: To expand the micro-enterprise development program to assist other low- income individuals to become self-employed and/or to clarify their career goals. It is estimated that of the 24 persons completing the program, approximately 6 will actually start up or expand a business. MOTION: Martin moved to allocate 926,560 in CDBG funds to the Institute for Social and Economic Development, Micro-Enterprise Development project, Randall seconded, Harris noted concern that directing a person towards starting up their own small business is often a difficult task, especially in today's economy. Kristi Barber, representative of ISED, said the process is very stringent and they certainly do not push businesses that are destined for failure. Martin said a lot is learned from running a business whether it succeeds or fails. Harris agreed with this rationale and there was no other discussion. The motion carried on a vote of 9-0. TOTAL, ECONOMIC DEVELOPMENT PROJECTS: $26,560 PLANNING PROJECTS: Applicant: Project: Amount Requested: CiTY STEPS Priority: City of Iowa City Planning and Research ~12,0OO CDBG N/A CCN: Housing Commission: (rank: 6/score: 15.7)(Range: 12-20) {rank: N/A/score: N/A)(Range: N/A) Description: Planning and research activities aimed at providing housing, services, and jobs for the City's low and moderate-income residents and determining the community's non-housing needs. Committee on Community Needs March 22, 1995 Page 1 3 MOTION: Falb moved to allocate $12,000 in CDBG funds to the City of Iowa City, Planning and Research. Schmuch seconded. Harris asked staff to prepare a year-end report of the accomplishments of the funding. Milkman said staff would do this for CCN. No other comments or suggestions were noted. The motion carried on a vote of 9-0. Applioant: Project: Amount Requested: CITY STEPS Priority: Iowa City Human Rights Commission Fair Housing Survey $20,503 CDBG High CCN: Housing Commission: {rank: 14/score: 12.1){Range: 8-17) (rank: 8/score: 10.8)(Range: 4-19) Description: Create a racial discrimination survey; hire eight "fair housing" testers; conduct 100 tests at various apartments in Iowa City; and mail the final report to 1,554 landlords and 74 real estate agents in Iowa City. IVIOTION: Schmuch moved to not allocate funding to the Iowa City Human Rights Commission, Fair Housing Survey project. Randall seconded. Schmuch said she was not convinced that any significant change in landlord behavior will result. Cooper added that Heather Shank, Human Rights Coordinator, had stated at an earlier meeting that there are cases of complaints dating back to 1992 that have not yet been resolved. Cooper feels these cases need to be resolved before additional work and cases are taken on. Cooper feels that if any funding is granted it should be for additional staff in order to catch up. Several agreed witl~ Cooper. Murray questioned why education could not take place without the need of the survey. Schmuch and ~ngh both made statements in agreement with Murray, that education is more important. Martin reminded the Committee that a similar survey was conducted in 1984, and instances of discrimination were identified at that time. Martin feels this survey would be a good follow up to and possible verification of the 1984 survey results. Martin feels the type of survey is common and is easily measurable, and the information obtained would be valid. Martin also feels the survey would place the threat of possible legal entanglements in the forefront of the landlord's mind, making them more conscientious about abiding by fair housing issues. Falb added that as Iowa City was left out of the State survey, this project would fill that void. Harris simply said he favors the program. Milkman noted that funding for this type of program has been available through the HUD Fair Housing Program. Milkman said staff also feels follow up is important and this, to date, has not been clearly defined and satisfactorily resolved. The Committee appeared to conclude, with the notable exception of Martin, that if any funds are allocated, this should be allocated towards additional staff to resolve the current work load. Committee on Community Needs March 22, 1995 Page 14 The motion carried on a vote of 7-2, with Martin and Falb in the negative. Applicant: Project: Amount Requested: CITY STEPS Priority: CCN: Housing Commission: City of Iowa City CDBG Program Administration 8119,000 CDBG N/A (rank: N/A/score: N/A)(Range: N/A) (rank: N/A/score: N/A)(Range: N/A) Description: Salaries and administrative expenses to administer the CDBG program. FTE salaries include CD Coordinator - 70%; Associate Planner - 80%; Associate Planner - 20%; Secretary- 25%; Intern- 35%. MOTION: There was none as funding is considered essential to run the program. TOTAL, PLANNING AND ADMINISTRATION PROJECTS: $131,000 ADJOURNMENT: Ni0TION: N]artin moved to adjourn at 9:40 p.m. Cooper seconded. The motion carried on a vote of 9-0. Minutes submitted by Jeff Haring. cdbglm~[ccn3-22 COMMITTEE ON COMMUNITY NEEDS MARCI~ 22, 199~ CMC CENTER - COUNCIL CHAMBERS Organization Address 6ubje Approval MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ELIZABETH JAYNE SAMDLER, JACK MCMAHON, EASTHAM SWENSON, ROGER J REILLY~ JAMES L HARRIS, CHARLES MEMBERS ABSENT: STAFF PRESENT: NONE Doug Boothroy, Marianne Milkman, Steve Nasb¥, Burnside, Bev Ogren, Secretary Virginia Stroud Anne RECOHMENDATIONS TO COUNCIL: That the FY96 HOME funds be allocated as follows: City of Iowa City - Program Administration - $35,000 City of Iowa city - Housing Rehabilitation - $190,000 City of Iowa City - Housing for Working Singles - $100,O00 GICHF/Burns - Affordable Multi-Family Rental Housing - $100,000 First National Bank - Downpayment Assistance Program - $80,000 Iowa City Housing Authority - Tenant Based Rental Assistance - $150,000 Unprogrammed Funds - $30,000 MEETING TO ORDER: Meeting was called to order at 9:05 AM by Chairperson Moore. MINUTES OF FEBRUARY 14, 1995: Motion to approve the Minutes of February 14, 1995, was made by Reilly, seconded by McMahon, carried 7-0. Affirmative roll call vote: MOORE, SWENSON, REILLY, SANDLER, MCM~HON, HARRIS, EASTHAM. ALL PRESENT. MINUTES OF JOINT HOUSING COMMISSION AND CCN MEETING FEBRUARY 22, 1995: Motion to approve the Minutes of the Joint Housing Commission and CCN Meeting Of February 22, 1995, was made by Reilly, seconded by McMahon, carried 7-0. Affirmative roll call vote: MOORE, SWENSON, REILLY, SANDLER, MCMAHON, HARRIS, EASTHAM. ALL PRESENT. CD HOUSING UPDATE - MILKMAN Milkman stated a modular house has been ordered for 1109 Fifth Ave, Iowa City. It will be a 1000 sq ft three bedroom ranch with a full basement. It is expected to be sold in the $70,000 - $74,000 range. This represents the third approach to developing single family affordable housing on infill lots. After contacting various companies, American Homes of Dyersville was selected. CCN REPORT - HARRIS - Appointment of new CCN representative Milkman stated the appointment of Housing Commission members for terms effective May 1, 1995, was deferred by City Council until the end of April. PAGE 2 MINUTES IOWA CITY MOUSING COMMISSION MARCH 14, 1995 Milkman has suggested combining the two Commissions: CCN and Housing Commission. Council can extend the terms for the three members whose term expires or appoint the people who applied to a three-year term. Housing Commission will discuss at their April Meeting. Harris will continue as representative in the interim. HOUSING AUTHORITY REPORT - BOOTHROY Boothroy stated the reconstruction work is underway for Broadway Street. It is expected to be completed in ninety days. Boothroy discussed the statistics for the month. He stated that staff is continuing to issue Certificates. Eastham questioned the decision to not fill vacant Broadway units pending HACAP's offer to purchase and recommended that the Housing Authority fill vacant units. Boothroy stated the Housing Authority will rethink holding the units vacant. OLD BUSINESS Swenson discussed Conflict of Interest. She stated she had asked for an opinion from the legal department first if there would be a conflict of interest as her church's representative to GICHF and as a member of the Iowa City Housing Commission. She stated that she was told there was no problem and then the opinion changed so that she was unable to make HOME recommendations as a Housing Commission member. Burnside stated the question arises every year at funding time, and should be raised with enough time allowed for discussion before the decision is required. Milkman stated Housing Commission and CCN are the only two Boards or Commissions that deal with competitive money and make recommendations on how it is to be allocated. After the decision is made regarding the merging of CCN and Housing Commission, then a decision on Conflict of Interest should be made. NEW BUSINESS Burnside introduced the new City Attorney, Bey Ogren, who has been assigned to the Housing Commission. DISCUSS HOME APPLICATIONS - MILKMAN A total of $685,000.00 in HOME funds were available for allocation (FY96 allocation and unexpended FY95 funds). The Housing Commission had the project rankings they had determined and the CCN project rankings to use as a basic guide. 1) City of Iowa City - Program Administration - $35,000 COMMENTS= Salaries and administrative expenses necessary to administer the HOME prograin. This is 7% of the HOME allocation, which is well below the 10% cap. PAGE 3 MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 2) City of Iowa City - Housing Rehabilitation - $190,000 COMMENTS: The amount requested, $217,560, would include seven comprehensive rehab projects and administrative expenses. Some of the projects would use a combination of CDBG funds and HOME funds. The Housing Commission reduced the total number of projects to six. The Housing Commission was very much in favor of the rehab program since it helped maintain the housing stock and used local contractors and suppliers. 3) City of Iowa city - Housing for Working Singles - $100,000 CO~4ENTS: Amount requested $150,000 in HOME funds. This project would also be combined with CDBG funds to purchase an existing 10-12 unit structure to provide low cost housing to singles without rental assistance. The Housing Commission felt that this project addressed a gap in Iowa City's housing continuum, however, they felt a smaller building could be purchased for less money. Also, since this is a pilot project the Housing Commission wasted to see how the whole project would be structured before more funds would be committed. 4) GICHF/Burns - Affordable Multi-Family Rental Housing - $100,000 COMMENTS: Amount requested by GICHF/Burns was $290,000. This project would also use a combination of CDBG and HOME funds to acquire land to develop affordable 2 and 3 bedroom rental units. The proposed project anticipates the construction of 120 units. The Housing Commission discussed the project and although it was a "high" priority in the CITY STEPS the GICHF/Burns group had $300,000 unspent from FY95. As such, the Housing Commission recommended $100,000 stating that if land became available they would need these funds to help purchase it. 5) First National Bank - Downpayment Assistance Program - $80,000 CO~.~IENTS: Amount requested was $125,000 without any CDBG funds. The project would assist 50 low income households with purchasing manufactured housing. The Housing Commission felt that manufactured housing was a cost effective way to provide affordable housing but questioned the demand since the Greel] View MHP failed. The Housing Commission decided to award partial funding. 6) Iowa city Housing Authority - Tenant Based Rental Assistance - $150,000 COMMENTS: Amount requested $597,437 without CDBG funds to provide rent assistance to 50 households who would bs enrolled in the FSS program. This request would have provided rent assistance for two years and would be administered by the PHA. The Housing Commission discussed the PAGE 4 MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 number of FSS families needed to meet HUD requirements and how to help the PHA obtain the 83 household goal. The Housing commission recognized rent assistance as a high priority, however, given limited funds they would recommend rent assistaece for 25 households for one year and the PHA could re-apply next year. 7) Unprogrammed Funds - $30,000 CO~4ENTS: Funds were set aside in case a project had a cost overrun or Congress acts to rescind some of the HOME funds. MOTION TO RECOMMEND TO COUNCIL THAT THE FY96 HOME FUNDING REQUESTS BE ALLOCATED AS PRESENTED WAS MADE BY MCMAHON, SECONDED BY REILLY, CARRIED 4-0. AFFI~4ATIVE ROLL CALL VOTE: MOORE, MCMAHON, REILLY, HARRIS. ABSTAIN: EASTHAM, SWENSON, SANDLER because of Conflict of Interest. Housing Commission recommendations will be presented to Council at the April 10, 1995, Informal meeting and a Public Hearing will be held April 11, 1995. Final adoption of the CITY STEPS Plan, including the FY96 HOME and CDBG funding recommendations, will be at the April 25, 1995, Council meeting. ADJOURNMENTt Motion for adjournment at 10:35 AM by McMahon, seconded by Reilly, carried 7-0. APPROVED BY: CHAIRPERSON HOUSING COMMISSION HC395