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HomeMy WebLinkAbout1995-04-25 Bd Comm minutesMINUTES IOWA CITY AIRPORT COMMISSION TUESDAY MARCH 21, 1995 - 5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: STAFF PRESENT: Richard Blum, Robert Hicks Ron O'Neil Rick Mascari, Howard Horan, CALL TO ORDERs Because chairperson 0ckenfels last meeting was in February and vice-chairperson Foster was not present, O'Neil called the meeting to order at 5:47 p.m. A quorum of the Commission was present. ELECTION OF OFFICERS: O'Neil called for nominations for chairperson. Blum nominated Horan. Hicks seconded the motion. There were no other nominations and Horan was elected by voice vote, 3 - 0, with Horan abstaining. O'Neil called for nominations for vice-chairperson/secretary. Blum nominated Foster. Mascari seconded the motion. There were no other nominations and Foster was elected by voice vote, 4 ~ 0. APPROVAL OF MINUTES: The minutes of the February 14, 1995, meeting were discussed. There were no corrections or additions. AUTHORIZATION OF EXPENDITURES: Blummoved to approve the bills as presented. Mascari seconded the motion and it was passed 4 - O. O'Neil said that Ockenfels was going to contact Van Winkle-Jacob on a bill they submitted. Since Ockenfels is no longer on the Commission, someone will need to follow up on that bill. O'Neil will discuss this with Horan. O'Neil said that because of the increase in water rates, the Commission will need to evaluate the water usage for the wash rack by the United hangar a~d the" swap cooler" air conditioner in the Airport Terminal. Both use an extensive amount of water in the summer months. Several alternatives were suggested. PUBLIC DISCUSSION - ITEM8 NOT ON AGENDA: No items were presented. ITEM8 FOR DI~CUSBION/ACTION: a. Aviation Management, Inc. - Horan referred to a draft agreement which would allow Aviation Management, Inc. (AMI) to operate charter service at the Airport. Dave Huston would be the chief pilot, and the aircraft would operate from the HLM hangar. Blum presented information, including suggestions from Assistant City Attorney Anne Burnside. One of the suggestions was to have some type of early termination clause in the lease. Mascari questioned what minimum standards would have to be met by AMI. Jones, from Iowa City Flying Service, said he thought the minimum standards had been changed since he signed his lease and AMI would have to meet the old minimum standards. Blum said the minimum standards are controlled by the Code of Ordinances and are not in the ICFS lease. ICFS lease references the Code. Blum said the Commission can not allow an exclusive right to operate on the Airport. The old list of minimum standards amounted to an exclusive right because they required any new operator on the Airport to duplicate all existing facilities, even if they did not need all the space. The Commission discussed other parts of the AMI agreement, including a "termination for cause" paragraph and the intent of the non-discrimination language. There was also discussion on the amount of compensation paid to the Airport by AMI. Hicks thought the amount listed in the agreement was not fair. He suggested looking at a per cent of the gross instead of a lump sum. Hicks and Mascari will investigate and bring information back to Commission on what would be an appropriate rate. The Commission agreed that addition review is needed from the City Attorney's office before the agreement can be completed. They also agreed in principle that an agreement should be worked out to allow AMI to operate at the Airport. Blum reminded the Commission that Gordon's lease will have to be changed in order for AMI to operate. This change will have to be made before a final agreement is signed with AMI. bo Iowa City Landscaping lease - O'Neil said the ICL lease is for one year and would be $ 300.00 per month. The total area to be leased would be between 3.6 and 3.9 acres. This area would be deleted from the farm lease. The Commission was in .agreement to lease the additional land to ICL. Blum made a motfon for a resolution for a lease with ICL. Mascari seconded the motion. At roll call vote, the motion passed 4 - 0. Co Master Plan Study - O'Neil' said the application has been approved and is at the regional office in Kansas City. When Jan Monroe, the airport planner for Iowa, gets back from vacation on March 27, a grant offer will be sent to the Airport Commission. A special meeting will be scheduled as soon as the offer is received, to accept the offer and return it to Kansas City. e. Bascorn Tuckpointing and Sandblasting Contract - This is a contract for the rehabilitation of the exterior of the Airport Terminal Building. Blum made a motion for a resolution to accept the contract with Bascom Tuckpointing. Mascari seconded the motion and at roll call vote, the motion passed 4 - O. d. South T-hangar building - O'Neil said he had received two sets of prints for the building. He asked the Commission members to circulate one of the sets of prints among themselves and return comments to O'Neil within the next week. CHAIRPERSON' S REPORT: Horan said he had nothing else to report other than what had already been discussed. COMMISSION MEMBERS' REPORTS: Mascari presented some literature on a weather system he would like to see installed at the Airport. He said it would cost $ 150.00 to install and $ 65.00 per month. O'Neil suggested this is something that the FB0 should provide and probably is not something the Commission should spend money on. He also said there is no money budgeted for the equipment. Blum said he would be concerned that it would only be available to pilots during the hours that ICFS is open. This will be discussed at the next Commission meeting. Mascari said a car rental agency had expressed interest in locating at the Airport. They said they were told by someone in the Airport Terminal that they couldn't locate at the Airport. O'Neil said he has not been contacted by any car rental agency. ADMINISTRATIVE REPORT: O'Neil said the roof project should begin April 3 or 10. The Airport Terminal rehab should begin March 20 or March 27. There was some vandalism to the runway lights. The Iowa City Police Department found the person responsible and returned the light lens that was stolen and filed charges. The Automated Surface Observing System (ASOS) was commissioned at 12:01 p.m. on March 1,,1995. The Iowa Aviation Conference is scheduled for April 27 and 28. Any Commission member interested in going should contact O'Neil as soon as possible. Blum, Mascari and Horan expressed interest. SET NEXT MEETIN(~ The next regular meeting was scheduled for April 11, p.m. 1995, at 5:45 AD JOURNMEN~: Mascari moved to adjourn the meeting at 7:34 p,m. MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MONDAY, MARCH 13, 1995 LOBBY CONFERENCE ROOM, CIVIC CENTER MEMBERS PRESENT: Trey Stevens, Eric Rothenbuhler, Roger Christian MEMBERS ABSENT: Cordell Jeppsen, Tim Finer STAFF PRESENT: Shaffer, Brau, Helling, Hardy, Burnside OTHERS PRESENT: Beth Fisher, Rene Paine, Barbara Black, Doug Aliaire, Mary Jo Langhorne, Lida Cochran, and Steven Hoch LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION: TV refranchising/renewal. SUMMARY OF DISCUSSION: Fisher reported a public meeting for the Sesquicentennial video project will be held April 4 from 7-9 p.m. in the library. Langhorne reported that moving the editing equipment from school to school has generated a lot of interest among teachers and students to create video productions. A video production in-service is planned for the school system's media specialists. Paine reported PATV is planning an outreach open house April 2 from 1-3 p.m. in which producers can create promotional spots for PATV. Hardy reported the City Cable Media Unit is following up on City's proposal to undertake community programming. Shaffer reported Benn Dunnington has left his position as Interactive Specialist to pursue another employment offer. Shaffer reviewed the history of franchise negotiations and said the scheduled negotiating session for March 9 was not held because TCI now wants to have a consultant review INET plans in late March or early April. CALL TO ORDER: The meeting was called to order at 5:35 p.m. ANNOUNCEMENTS OF COMMISSIONERS: Stevens said that he has enjoyed serving the past seven years and that his term expires with this meeting. SHORT PUBLIC ANNOUNCEMENTS: None. LIBRARY REPORT: Fisher reported that in addition to the Library channel's usual programming, five scheduled live productions are planned for March: the Woman's Health Forum, the League of Women Voters, the City Water Forum, and two with the Science Center. Fisher, Rene Paine, Robert Norris and Bob Hardy toured the South Slope Video Teleconferencing Center in North Liberty. The final Sesquicentennial video project meeting will be held April 4, 7-9 p.m. in the Library. Broadband Telecommunications Commission March 13, 1995 Page 2 ECC REPORT: Langhome said that moving editing equipment among schools has generated an interest in video applications among teachers and students. An in-service video production for the school's media specialists is planned. Stevens emphasized the value of student productions. PATV REPORT: Paine reported she and Sarah Dandellas attended the Girl Scouts' Career Day. PATV will host the Science Center on March 22. An outreach/promotional event is planned for Sunday, April 2, 1-3 p.m, to mark PATV's five-year anniversary, The studio will be available for local producers and others to make promotional spots for PATV. The Hometown Video Festival judging will take place in April. LEGAL REPORT: Burnside reported she continues to work with Shaffer and Helling on refranchising. TCI REPORT: None, CABLE TV ADMINISTRATOR: Shaffer reported receiving 30 rate complaints which is greatly increased over a typical month. People are upset because of quarterly rate increases. Additional complaints include five about outages, six about billing problems, four about picture quality, and three about programming. Shaffer noted the letter in the packet prepared for the Mayor to send to the FCC commenting on proposed video dialtone rulemaking. Shaffer said he continues to serve as a community member on the school's Technology Council. Over 1OO proposals from teachers for funds were read. Shaffer continues to meet with representatives of the University, schools, the library and the County, now named the Community Networking Group (CNG). This group started by developing a grant proposal to the National Telecommunications and Information Administration and now has expanded their mission to determine the needs of the community and develop a plan for telecommunications infrastructure for same. Last year the NTIA distributed $30 million, most of which was related to making information more easily accessible to the public. $60 million is available this year. Benn Dunnington has left his position as Interactive Specialist to pursue another employment offer. Hardy reported for the Media Unit of the Cable TV office, saying that he is continuing to follow-up on implementing community programming as discussed in City's proposal at that BTC meeting. Staff training has been a recent focus. Talks have been held with the Senior Center regarding their programming needs and support. REFRANCHISING: Shaffer reviewed the recent history of negotiations. The City sent what was thought to be the final mark-up of the franchise to the company in January with a return deadline of February 15. The company responded on March 1. A negotiating session was scheduled for March 9. The company was to provide additional information to Jean Rice, the City's Broadband Telecommunications Commission March 13, 1995 Page 3 consultant, and did so March 8. There were considerable problems with the company's position. It was believed many of the major issues were resolved, but the company wants to bring in a consultant to review INET plans in late March or early April. As a result, the negotiating session was cancelled. Negotiations started with Bill Blough almost one year go, who asserted that he was speaking on behalf of TCI. As negotiations approached completion with him, the franchise agreement became subject to further review and modification by each tier of the TCI hierarchy. The franchise went from Blough to Blake Watts to Lee Endicott to Jim Scofield, and now the CEO. This has occurred over a one-year period. Stevens noted that in December of 1993 the City agreed to proceed under the informal renewal process. Shaffer said the company first initiated the formal process. As part of the formal process, the City developed an RFP. The company's response to it was non-responsive and then indicated they wanted to proceed under the informal process. Stevens said certain items were then offered to get the City to proceed informally and begin negotiations. Burnside said that the City is able to move back to the formal process and initiate the four-month deadline for a response to the RFP. Shaffer said deadlines can be established under the informal process as well. Christian asked what motivation the company might have for delays. Shaffer said that maybe TCI is waiting to see how pending federal legislation works out. Stevens said he felt a chronology of negotiations would be helpful for new BTC members. Shaffer said the Council has been kept informed of the progress and delays in negotiation. Rothenbuhler said a sense of the company's position is needed to get them to be productive and asked if the company's behavior was typical of how they operate or were they waiting for something. Shaffer said the situation in Iowa City is not typical for TCI in a number of respects. Changes coming from the FCC and legislation also contribute. Discussions will be held with Rice, Williams to see how the City can prevent further delays, Rothenbuhler asked if the problem was convincing the company to build the INET. Shaffer said the company first proposed building the INET, but it may cost more than initially thought. Rothenbuhler said there may be opportunity to change TCI's frame of reference. Instead of a cost, the INET could be viewed as a model project, demonstrating TCl's foresightedness and state-of-the-art technica~ expertise. Christian said TCI may be afraid of setting a precedent for other communities' franchise renewal expectations. It is essential that a fiber optics INET be put in at the same time as the rest of the system is built. Shaffer said setting a precedent may be a concern for TCI. Denver and King County in the Seattle area may be going to court or administrative hearings in regard to how INETs figure in those franchise renewals. The new INET would be greatly expanded and would include the schools, public buildings, and the University of Iowa. A teleconference with Rice, Williams will be held tomorrow to discuss where the City will go from here, ADJOURNMENT: It was moved by Christian and seconded by Rothenbuhler to adjourn. Unanimously approved. Adjournment at 6:24 p,m. Respectfully submitted, V .--' w . -L_ Shaffer / Cable Television Administrl~tor MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, MARCH 30, 1995- 5;00 PM Members Present: Margaret Cox, Stephen Greenleaf, Jeri Hobart, Philip Hubbard, Katherine Moyers, Jesse Singer, Anne Spencer, Jim Swaim, Chuck Traw Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Liz Nichols Others Present: Jamie DeMoney, KCJJ Radio CALL TO ORDER: President Greenleaf called the meeting to order at 5:13 pm On behalf of the Board, Greenleaf welcomed new Board member Jim Swaim. APPROVAL OF MINUTES: The minutes of the regular meeting of February 23, 1995 were approved as corrected by Cox. Moyers/Singerman UNFINISHED BUSINESS None NEW BUSINESS A. Circulation/Confidentiality Policy Reviews Craig introduced discussion by describing this policy as one of the most important policies of the library, This major review comes at a time when we are anticipating major computer updates that affect the circulation cf material. This policy reflects input from all departments, managers, and staff. Liz Nichols did a great job spearheading this task after only being here 9 months. Board members commented on the thoroughness of the document. The issue of preserving the confidentiality of circulation records was clarified in the cover memo which insures that the confidentiality of patron records will be protected; that using another person's card may only be for the purpose of checking out materials and paying fines. Some uneasiness was expressed by Board members concerning issuing a child over the age of seven a library card and protecting his/her confidentiality. Questions were raised regarding various examples of children ages seven or over who get their own library card with or without parental consent; our role in notifying the parents, parent's responsibility for paying fines, the inadvisability of the library taking over the parent's role in restricting privileges to children. The option of giving a child a choice between obtaining a card independently or bringing their parent in with them to obtain a card was discussed. That option will always be offered, The issue of procedure vs policy-making was raised by Singerman. She felt that this policy, as an example, contained too much procedure. She urged the Board to move towards the goal of adopting policy leaving procedures for staff to develop. Craig felt that this particular policy ICPL BOARD OF TRUSTEES MARCH 30, 1995 PAGE 2 was so critical to staff that they needed the procedures stated within the policy to comfortably implement the rules. However, in the future, more streamlined policies will be presented to the Board. Swaim suggested that the Board could adopt this policy 3s revised, with a suggestion to staff that they continue to move toward eliminating procedure. Craig explained to the Board that for the public service staff, referring back to a policy is a comforting situation. The motion to approve the recommended changes with the proviso that the matter be brought up before the board again not more than 15 months from this meeting date was made by Swaim with a second by Singerman. Discussion of individual sections followed. Business/Institutional Cards. Implementation of limited use of videotapes for businesses and institutions was questioned. The limited use warning appears on all videotape cases and when institutional cards are being used a verbal warning will also be issued. Fines.: A question was raised regarding the difference between childrens fines and adult fines. The smaller fine for childtens materials encourages use by children and makes it easier for children to check out books. Reserves.: The issues surrounding free reserves are space, staff, and availability. This Reserve policy is another example of policy getting mixed up with procedures. A discussion took place regarding all of these matters. During the most recent focus groups, one of the most consistent requests the public had was for free reserves and it is in the current Strategic Plan to offer it. Two members were not in favor of the move to limited free serves but would not vote against the entire policy because of it. Greenleaf called for the question. All were in favor and the policy was adopted with corrections. $waim/Singerman R. Approval of CPMI Contracts The Facilities Planning Committee has reviewed the proposed contract and recommends adoption. Traw moved that the contract between the library and the construction management company be approved. Greenleaf asked to have the motion amended to include "subject to approval by City Attorney." Hubbard seconded. Some questions regarding the contract were raised and discussed. The construction manager solicits bids and makes · recommendations to us. The Board approves the bid, Singerman objected to the clause that said we pay 12% interest if an invoice is not paid within 40 days. She recommended lengthening the time period to 90 days, A question regarding the insurance liability amount was raised, Craig will check this out with the City's Risk Manager. The Board thanked Traw, Moyers, Greenleaf and Craig who reviewed this contract. A motion to expand the amendment to include lengthening the post billing time before interest is charged to 90 days was passed, Traw/Singerman The motion to approve the contract, authorize the Board President to sign the contract as amended, lengthening the post billing time to 90 days before interest is charged, and subject to approval by the City Attorney was then passed. TrawlHubbard STAFF REPORTS ICPL BOARD OF TRUSTEES MARCH 30, 1995 PAGE 3 Trustee training over the Iowa Communications Network. Several opportunities were brought to the attention of the Board, Trustee Handbook - State Library has just come out with completed handbook. Craig has ordered copies for all trustees which will be available at the next meeting, Interview with Lollv Eqqers, Iowa Library Association member of the year, in the Catalyst, which is the newsletter of the association, Eckholt's report - reworking of Volunteer recognition events in order to honor more volunteers in a more noticeable way over a longer period of time. An insert will be printed in the Press Ci,tizen, Two events for Board members are the Staff Meeting at 8 am on April 14 where adult volunteers will receive awards for hours worked and the April Board Meeting at 4:30 to honor Youth volunteers, Communitv Networkinq Group. They have met informally up until recently, collaborating on the writing of a federal National Information Infrastructure grant, This year, they have organized themselves as a community networking group and are writing a mission statement and goals to take back to their respective governing bodies, Representatives from the cities of Iowa City and Coralville, Johnson County, Iowa City School District and University of Iowa are part of the group, Craig is the chair for 6 months, Cable franchise neqotiations have bogged down again, Craig will attend a meeting next week where TCI is asking for justification of the institutional network that has been proposed as part of the franchise agreement. Book acquisitions. The staff is satisfied that we now have the acquisitions software that will increase efficiency, Major training will take place next week and we will be using the acquisitions software for FY96. Board of Supervisors' Library Committee. Craig attended the first meeting with library directors from the County, two supervisors and the County attorney, Johnson County Supervisors denied a request from Coralville Public Library for funds, based on a formula similar to ours and are now exploring options for funding. Our contract or something similar was supported by Cou~qty Attorney as a fair method, It establishes a formula that could apply to all libraries, They will meet again in a month and apply that formula to all Johnson county libraries in a first step in exploring-options. The issue of charging fees will also be explored, Rules Committee memo from Marian Karr, Craig told Karr that there is no problem with paragraph dealing with filling a term of a board member who has served less than 6 months and tacking on the 6 months to the term of office, We already follow the recommendation in paragraph 2, The Board agreed with her handling of the matter, Craig pointed out the architect's most recent rendering of drawings assuming that the Lenoch & Cilek property was acquired. ICPL BOARD OF TRUSTEES MARCH 30, 1995 PAGE 4 PRESIDENT'S REPORT A;3ooint a committee to evaluate the director, Greenleaf asked for volunteers for the Director's Evaluation committee, Singerman volunteered and Spencer and Hubbard agreed to serve. Greenleaf appointed Singerman as Chair, They will target June as the monthto complete this, ANNOUNCEMENT FROM MEMBERS Swaim expressed his pleasure at being appointed to the Board and stated he very honored to work with this board. COMMITTEE REPORTS Facilities Plannina Committee No new progress has been made on exploring the feasibility of acquiring the property to the west, The appraiser is trying to gather information to complete his work, COMMUNICATIONS FINANCIAL REPORTS None DISBURSEMENTS Visa expenditures for Feburary 1995 were reviewed, Disbursements for February 1995 were approved, Singerman/Cox SET AGENDA ORDER FOR MAY MEETING Collection Development Policy Non resident fees ADJOURNMENT: Adjournment was at 7:15 pm. Moyers/Cox Minutes submitted by Martha Lubaroff. MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, JAYNE SANDLER, JACK EASTHAM ELIZABETH MCMAHON, SWENSON, ROGER J REILLY, JAMES L HARRIS, CHARLES MEMBERS ABSENT: NONE STAFF PRESENT: Doug Boothroy, Marianne Milkman, Steve Nasby, Anne Burnside, Bey Ogren, Secretary Virginia Stroud RECOMMENDATIONS TO COUNCIL: That the FY96 HOME funds be allocated as follows: City of Iowa City - Program Administration - $35,000 City of Iowa City - Housing Rehabilitation - $190,000 City of Iowa City - Housing for Working Singles - $100,000 GICHF/Burns - Affordable Multi-Family Rental Housing - $100,000 First National Bank - Downpayment Assistance Program- $80,000 Iowa City Housing Authority - Tenant Based Rental Assistance - $150,000 Unprogrammed Funds - $30,000 MEETING TO ORDER: Meeting was called to order at 9:05 AM by Chairperson Moore. MINUTES OF FEBRUARY 14, 1995: Motion to approve the Minutes of February 14, 1995, was made by Reilly, seconded by McMahon, carried 7-0. Affirmative roll call vote: MOORE, SWENSON, REILLY, SANDLER, MCM-AHON, HARRIS, EASTH~4. ~dLL PRESENT. MINUTES OF JOINT HOUSING COMMISSION AND CCN MEETING FEBRUARY 22, 1995: Motion to approve the Minutes of the Joint Housing Commission and CCN Meeting of February 22, 1995, was made by Reilly, seconded by McMahon, carried 7-0. Affirmative roll call vote: MOORE, SWENSON, REILLY, SANDLER, MCMAHON, HARRIS, EASTHAM. ALL PRESENT. CD HOUSING UPDATE - MILKMAN Milkman stated a modular house has been ordered for 1109 Fifth Ave, Iowa City. It will be a 1000 sq ft three bedroom ranch with a full basement. It is expected to be sold in the $70,000 - $74,000 range. This represents the third approach to developing single family affordable housing on infill lots. After contacting various companies, American Homes of Dyersville was selected. CCN REPORT - HARRIS Appointment of new CCN representative Milkman stated the appointment of Housing Commission members for terms effective May 1, 1995, was deferred by City Council until the end of Apri-1. PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 Milkman has suggested combining the two Commissions: CCN and Housing Commission. Council can extend the terms for the three members whose term expires or appoint the people who applied to a three-year term. Housing Commission will discuss at their April Meeting. Harris will continue as representative in the interim. HOUSING AUTHORITY REPORT - BOOTHROY Boothroy stated the reconstruction work is underway for Broadway Street. It is expected to be completed in ninety days. Boothroy discussed the statistics for the month. He stated that staff is continuing to issue Certificates. Eastham questioned the decision to not fill vacant Broadway units pending HACAP's offer to purchase and recommended that the Housing Authority fill vacant units. Boothroy stated the Housing Authority will rethink holding the unite vacant. OLD BUSINESS Swenson discussed Conflict of Interest. She stated she had asked for an opinion from the legal department first if there would be a conflict of interest as her church's representative to GICHF and as a member of the Iowa City Housing Commission. She stated that she was told there was no problem and then the opinion changed so that she was unable to make HOME recommendations as a Housing Commission member. Burnside stated the question arises every year at funding time, and should be raised with enough time allowed for discussion before the decision is required. Milkman stated Housing Commission and CCN are the only two Boards or Commissions that deal with competitive money and make recommendations on how it is to be allocated. After the decision is made regarding the merging of CCN and Housing Commission, then a decision on Conflict of Interest should be made. NEW BUSINESS Burnside introduced the new City Attorney, Bey Ogren, who has been assigned to the Housing Commission. DISCUSS HOME APPLICATIONS - MILKMAN A total of'$685,000.00 in HOME funds were available for allocation (FY96 allocation and unexpended FY95 funds). The Housing Commission had the project rankings they had determined and the CCN project rankings to use as a basic guide. 1) City of Iowa City - Program Administration - $35,000 COMMENTS: Salaries and administrative expenses necessary to administer the HOME program. This is 7% of the HOME allocation, which is well below the 10% cap. PAGE 3 MINUTES IOWA CITY HOUSING COM~4ISSION MARCH 14, 1995 City of Iowa City - Housing Rehabilitation - $190,000 COMMENTS: The amount requested, $217,560, would include seven comprehensive rehab projects and administrative expenses. Some of the projects would use a combination of CDBG funds and HOME funds. The Housing Commission reduced the total number of projects to six. The Housing Commission was very much in favor of the rehab program since it helped maintain the housing stock and used local contractors and suppliers. 3) City of Iowa City - Housing for Working Singles - $100,000 COMMENTS: Amount requested $150,000 in HOME funds. This project would also be combined with CDBG funds to purchase an existing 10-12 unit structure to provide low cost housing to singles without rental assistance. The Housing Commission felt that this project addressed a gap in Iowa City's housing continuum, however, they felt a smaller building could be purchased for less money. Also, since this is a pilot project the Housing Commission wanted to see how the who.e project would be structured before more funds would be committed. 4) GICHF/Burns - Affordable Multi-Family Rental Housing - $100,000 COMMENTS: Amount requested by GICHF/Burns was $290,000. This project would also use a combination of CDBG and HOME funds to acquire land to develop affordable 2 and 3 bedroom rental units. The proposed project anticipates the construction of 120 units. The Housing Commission discussed the project and although it was a "high" priority in the CITY STEPS the GICHF/Burns group had $300,000 unspent from FY95. As such, the Housing Commission recommended $100,000 stating that if land became available they would need these funds to help purchase it. 5) First National Bank - Downpayment Assistance Program - $80,000 COMMENTS: Amount requested was $125,000 without any CDBG funds. The project would assist 50 low income households with purchasing manufactured housing. The Housing Commission felt that manufactured housing was a cost effective way to provide affordable housing but questioned the demand since the Green View MHP failed. The Housing Commission decided to award partial funding. 6) Iowa City Housing Authority - Tenant Based Rental Assistance - $150,000 COMMENTS: Amount requested $597,437 without CDBG funds to provide rent assistance to 50 households who would be enrolled in the FSS program. This request would have provided rent assistance for two years and would be administered by the PHA. The Housing Commission discussed the PAGE 4 MINUTES IOWA CITY HOUSING COMMISSION MARCH 14, 1995 nu~tber of FSS families needed to meet HUD requirements and how to help the PHA obtain the 83 household goal. The Housing Commission recognized rent assistance as a high priority, however, given limited funds they would recommend rent assistance for 25 households for one year and the PMA could re-apply next year. 7) Unprogrammed Funds - $30,000 CO~4ENTS= Funds were set aside in case a project had a cost overrun or Congress acts to rescind some of the HOME funds. If hot, then to be equally distributed to other programs funded. MOTION TO RECO~4END TO COUNCIL THAT THE FY96 HOME FUNDING REQUESTS BE ALLOCATED AS PRESENTED WAS Fu%DE BY MCMAHON, SECONDED BY REILLY, CARRIED 4-0. AFFIRMATIVE ROLL CALL VOTE: MOORE, MCMAHON, REILLY, HARRIS. ABSTAIN: EASTH~24, Sg~NSON, SANDLER because of Conflict of Interest. Housing Commission recommendations will be presented to Council at the April 10, 1995, Informal meeting and a Public Hearing will be held April 11, 1995. Final adoption of the CITY STEPS Plan, including the FY96 HOME and CDBG funding recommendations, will be at the April 25, 1995, Council meeting. ADJOUP~NMENT: Motion for adjournment at 10:35 AM by McMahon, seconded by Reilly, carried 7-0. APPROVED BY: HC395 MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, APRIL 6, 1995 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS PRELIMINARY Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Pete Cooper, Sally Dierks, Jane Jakobsen, Tom Scott, George Starr MEMBERS ABSENT: Dick Gibson STAFF PRESENT: Karin Franklin, Anne Burnside, Robert Miklo, Charles Denney, Jeff Haring RECOMMENDATIONS TO COUNCIL: Recommend approval, by a vote of 6-0, of REZ95-0004, an application submitted by Boyd & Rummelhart, Inc., to fezone an approximate 1.63 acre lot located on the west side of Waterfront Drive, approximately 140 feet north of Stevens Drive, subject to a requirement that outdoor storage areas developed on the property be screened from view from adjacent CC-2 properties and public rights-of-way. o Recommend approval, by a vote of 6-0, of SUB95-0006, an application submitted by William and Joan Frees for final plat approval of Orchard View Estates, an approximate 109.77 acre, 34-1ot residential subdivision located within Fringe Area 4 on the south side of Dingleberry Road, approximately .6 mile east of Highway 1, subject to approval of legal papers by the City Attorney's Office and construction drawings by Public Works prior to City Council consideration. Recommend approval, by a vote of 6-0, of SUB95-0007, an application submitted by Blackhawk Partners for preliminary plat approval of Boyrum Subdivision, Part 4, a three lot, 11.67 acre commercial subdivision located south of Highway 6 between Boyrum Street and Waterfront Drive. Recommend approval, by a vote of 6-0, of SUB95-0008, an application submitted by Oave-Ed Limited for preliminary plat approval of Galway Hills Subdivision, Part 2, a 14.63 acre, 24-1ot residential subdivision, located in the southeast quadrant of the intersection of Melrose Avenue and U.S. Highway 218, subject to 1) approval of a Grading and Erosion Control Plan prior to City Council consideration of the preliminary plat, 2) approval of preliminary stormwater calculations prior to City Council consideration of the preliminary plat, and 3) approval of a Tree Protection Plan for Lots 43 and 44 by the City Forester prior to City Council approval of the final plat. CALL TO ORDER: Chairman Scott called the meeting to order at 7:45 p.m. Planning & Zoning Commission April 6, 1995 Page 2 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. COMPREHENSIVE PLAN AMENDMENT ITEMS: Public hearing on an amendment to the Comprehensive Plan to adopt "Iowa City: Beyond 2000" as an element of the Comprehensive Plan. Karin Franklin, Director of the Department of Planning and Community Development, noted the Commission members should have received copies of the revisions requested at the Monday, April 3, 1995, informal meeting. Franklin said she intends to distribute the proposed changes to the pertinent Task Forces to provide the opportunity for their response. Franklin said she received a telephone call from a resident unable to attend tonight's meeting who would like the Commission to address how the Fire Department and staffing of the Fire Department will be affected by the proposed "Beyond 2000" plan. The Commission had no comment on this issue. Starr said he met with staff from the University Affiliated Program, which also includes individuals with disabilities. As a result of this meeting, he had come up with some language pertaining to individuals with disabilities. Starr noted that he is attempting to address the concept of full inclusion, which means not having continually to identify specific groups of individuals who have special needs. Rather, inclusion should be automatic. Starr wished to state that the concept of inclusion commonly refers to persons with disabilities, and this includes those who are elderly or are young children. Public hearing: There was none. Public hearing closed. MOTION: Jakobsen moved to continue public discussion on the amendment to the Comprehensive Plan to adopt "Iowa City: Beyond 2000" as an element of the Comprehensive Plan, at the April 20, 1995, meeting of the Planning and Zoning Commission. Cooper seconded. Franklin said copies of the proposed revisions are available in the Department of Planning and Community Development. Starr said he would like to make copies of the Plan available in alternative formats, such as braille and/or audio cassette. The motion carried on a vote of 6-0. Public hearing on an amendment to the Comprehensive Plan to change the land use classification of property located south of Rohret Road, west of Mormon Trek Boulevard and northeast of Highway 218, from 2-8 dwelling units per acre to 8-16 dwelling units per acre. Planning & Zoning Commission April 6, 1995 Page 3 Miklo said the applicants have requested a deferral of this item until the April 20, 1995, Planning and Zoning Commission meeting. Public hearing: There was none. Public hearing closed. MOTION: Starr moved to defer public discussion on the amendment to the Comprehensive Plan to change the land use classification of property located south of Rohret Road, west of IViormon Trek Boulevard and northeast of Highway 218, from 2-8 dwelling units per acre to 8-16 dwelling units per acre to the April 20, 1995, meeting of the Planning and Zoning Commission. Dierks seconded. The motion carried on a vote of 6-0. REZONINGS: REZ95-0003. Public discussion of an application submitted by Melrose Investments to rezone an approximate 29.9 acre tract of land located west of Mormon Trek Boulevard and south of Rohret Road from RS-5, Low Density Single-Family Residential, to OPDH-8 (19.2 acres) and OPDH-12 (9.79 acres). Miklo said the applicants have requested a deferral of this item to the April 20, 1995, meeting. Public discussion: There was none. Public discussion closed. IVIOTION: Dierks moved to defer REZ95-0003, an application submitted by Melrose Investments to fezone an approximate 29.9 acre tract of land located west of Mormon Trek Boulevard and south of Rohret Road, from RS-5, Low Density Single-Family Residential, to OPDH-8 (19.2 acres) and OPDH-12 (9.79 acres)to the April 20, 1995, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 6-0. REZ95-0004. Public discussion of an application submitted by Boyd & Rummelhart, Inc., to rezone an approximate 1.63 acre lot located on the west side of Waterfront Drive, approximately 140 feet north of Stevens Drive. Miklo said staff recommends that REZ95~0004, a request to rezone approximately 1.63 acres located on the west side of Waterfront Drive, approximately 140 feet north of Stevens Drive, be approved, subject to a requirement that outdoor storage Planning & Zoning Commission April 6, 1995 Page 4 areas developed on the property be screened from view from adjacent CC-2 properties and public rights-of-way. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to approve REZ95-0004, an application submitted by Boyd & Rummelhart, Inc., to fezone an approximate 1.63 acre lot located on the west side of Waterfront Drive, approximately 140 feet north of Stevens Drive, subject to a requirement that outdoor storage areas developed on the property be screened from view from adjacent CC-2 properties and public rights-of-way. Jakobsen seconded. The motion carried on a vote of 6-0. ANNEXATION AND REZONING ITEM: ANN94-0009, REZ94-0018. Public discussion of a City-initiated annexation and rezoning of the proposed water treatment plant site, a 230 acre parcel located north of 1-80 and west of N. Dubuque Street from County A1, Rural, to P, Public. Denney said the City of Iowa City has requested that annexation ANN94-0009, and rezoning REZ94~-0018, be deferred indefinitely. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to defer indefinitely ANN94-OO09 and REZ94-0018, City- initiated applications to annex and fezone the proposed water treatment plant site, a 230 acre parcel located north of 1-80 and west of N. Dubuque Street from County A1, Rural, to P, Public. Starr seconded. The motion carried on a vote of 6-0. SUBDIVISION: SUB95-0006. Public discussion of an application submitted by William and Joan Frees for final plat approval of Orchard View Estates, an approximate 109.77 acre, 34-1ot residential subdivision located within Fringe Area 4 on the south side of Dingleberry Road, approximately .6 mile east of Highway I. Miklo said the Johnson County Board of Supervisors had recently rezoned the subject property from A1 to RS3, consistent with the recommendation from the City concerning the rezoning. The County and the City have also approved a preliminary Planning & Zoning Commission April 6, 1995 Page 5 plat on the property, and the final plat is in compliance with the current zoning and the approved preliminary plat for the property. Miklo said staff recommends that SUB95-0006, a request for final plat approval of Orchard View Estates be approved, subject to approval of legal papers by the City Attorney's Office and construction drawings by Public Works prior to City Council consideration. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to approve SUB95-000~6, an application submitted by William and Joan Frees for final plat approval of Orchard View Estates, an approximate 109,77 acre, 34-1ot residential subdivision located within Fringe Area 4 on the south side of Dingleberry Road, approximately .6 mile east of Highway 1, subject to approval of legal papers by the City Attorney's Office and construction drawings by Public Works prior to City Council consideration. Starr seconded. The motion carried on a vote of 6-0. SUB95-0007. Public discussion of an application submitted by Blackhawk Partners for preliminary plat approval of Boyrum Subdivision, Part 4, a three lot, 11.67 acre commercial subdivision located south of Highway 6 between Boyrum Street and Waterfront Drive. Miklo said the portion of this property containing Lots 1 and 2 has been zoned CC-2, Community Commercial, for some time. The area containing Lot 3 was partially zoned CC-2. The remaining C1~1 zoned portion of the site was recently rezoned to CC-2 by the City Council. The applicants are now proposing to subdivide the property into three lots for commercial development. Miklo said the proposal is in compliance with the Zoning Chapter as well as the Conditional Zoning Agreement for the portion of the property that was rezoned. The plat, as submitted, contained technical deficiencies and discrepancies that have since been addressed and corrected. The preliminary plat is in order for approval. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to approve SUB95-0007, an application submitted by Blackhawk Partners for preliminary plat approval of Boyrum Subdivision, Part 4, a three lot, 11.67 acre commercial subdivision located south of Highway 6 between Planning & Zoning Commission April 6, 1995 Page 6 Boyrum Street and Waterfront Drive. Jakobsen seconded, The motion carried on a vote of 6-0, SUB95-0008. Public discussion of an application submitted by Dave-Ed Limited for preliminary plat approval of Galway Hills Subdivision, Part 2, a 14.63 acre, 24-1ot residential subdivision located in the southeast quadrant of the intersection of Melrose Avenue and U.S. Highway 218. Denney said the subject property was conditionally rezoned from ID-RS to RS-5 in 1991. Part 1 of the Galway Hill Subdivision, containing 39 lots, was also approved in 1991. The Conditional Zoning Agreement (CZA), approved with the rezoning, required the developer to pay all costs associated with development of the site including, but not limited to extension of water and sewer lines, pavement of streets and sewer tap-on fees, and dedication of six acres of open space within the site. The preliminary plat will need to be reviewed for compliance with these conditions. Denney said the plat for Part 2 contains a concept plan for the remainder of the Galway Hills Subdivision. Any action taken by the City regarding the plat for Part 2 of Galway Hills Subdivision applies only to Part 2 and does not indicate approval or endorsement of any potential future plans illustrated beyond the property within Part 2. Denney said the proposed subdivision appears to comply with the requirements of the RS-5 zone. Also, although the State Archaeologist has indicated that archaeological sites are known to be located in the vicinity, no identified sites are located within the proposed subdivision. The application has been sent to the Environmental Technical Advisory Committee for review. Denney said the subdivision contains areas with slopes in excess of 25%. In staff's opinion the steep slopes on Lots 50 and 51 create lots that may be difficult to develop. Because homes will need to be constructed as close as possible to the front of lots located on a cul-de-sac/loop street, parking areas in front of the residences on these lots may exceed the maximum 50% pavement coverage of front yards allowed by the Zoning Chapter. Denney said staff recommends that the terminus of Donegal Place be moved south to allow Lots 50 and 51 to be moved out of steep slope areas. Denhey said neighbors of the proposed subdivision have raised a concern regarding the oak trees that exist on Lots 43 and 44. They have submitted letters requesting that as many of the oak trees be protected as possible. Lot 44 appears to b~ large enough to allow construction of a house without too great an impact on the trees. Staff had originally proposed that an access to the open space be located between Lots 43 and 44. However, the applicant has suggested that the access be located between Lots 40 and 41. Staff feels this suggested location sufficiently meets the intent of providing access to the open space, while maintaining protection of the trees. Regarding the health of the trees, Denney noted receipt of a letter dated March 5, 1995, from Paul Dykstra of Iowa City Landscaping. Dykstra stated that two of the ten white oaks may not be able to be saved, even if no development is done. While the Planning & Zoning Commission April 6, 1995 Page 7 rest of the trees appear to be in various stages of decline, Dykstra felt with fertilization and pruning, they could possibly survive several more years. Dykstra added that Lots 43 and 44 appear to be adequate for home construction without doing much damage to the trees. Denney said as a condition of the preliminary plat approval, and prior to final plat approval, staff recommends the applicant submit a Tree Protection Plan for review by the City Forester prior to construction on Lots 43 and 44. Denney said as previously mentioned, the Conditional Zoning Agreement for the entire site requires the developer to dedicate six acres of open space somewhere within the subdivision illustrated on the concept plan. The proposed subdivision is located within the West High Neighborhood Open Space District, which has an open space deficit of 9.41 acres. Subsequent to the rezoning, the Neighborhood Open Space Ordinance was adopted, requiring either dedication of land o~' payment of fees in lieu of dedication for residential subdivisions in the City. Based oq the ordinance, the entire Galway Hills Subdivision, containing approximately 1 20 a~res, would be required to dedicate 2,74 acres of open space. The six acres required by the CZA will more than satisfy this requirement. Denney said Part 2 of the subdivision contains 14.63 acres, which results in an open space requirement of 0.33 acre. The open space shown on the plat within this part of the subdivision has been reviewed by the Neighborhood Open Space Action Plan Committee of the Parks and Recreation Commission, which found that the area did not meet the criteria spelled out in the ordinance and should not be credited toward meeting the Neighborhood Open Space requirements. The open space shown on the plat for Part 2 will be private open space administered by a homeowners association, Denney said a method for keeping track of the open space requirements for the subdivision as it develops will need to be established. This should be addressed in the legal papers during final plat approval. Denney said with the addition o[ 24 lots in Part 2, the Galway Hills Subdivision will have a total of 63 lots. Using a rate of seven trips per day per lot, the estimated traffic generated by the subdivision is 441 trips per day. The secondary access guidelines use a threshold of 2,500 trips per day on a collector street before a secondary means of access is required. On a local street, a threshold of 500 trips per day is used. The 441 estimated trips is below this threshold and the subdivision does not meet any of the other criteria that make secondary access necessary, However, future parts of the subdivision may require that a secondary means of access be provided. Denhey said Melrose Avenue is programmed to be widened from two to four lanes adjacent to this subdivision. The applicant is dedicating right-of-way for Melrose Avenue in an amount that is equal to the amount of right-of-way dedicated with Part 1. However, due to the steep slopes on the property, significant grading will be required for the widening of Melrose Avenue. The Public Works Department has indicated that a 70-foot wide temporary easement is needed for the length of the frontage along Melrose Avenue. The easement shown on the plat should be measured from the new right-of-way line. Planning & Zoning Commission April 6, 1995 Page 8 Denhey said the Melrose Avenue improvements call for an eight foot wide sidewalk, on the south side. Consistent with the approval of other subdivisions adjacent to arterial streets, the applicant should be responsible for the costs of constructing four feet of the eight-foot width of the sidewalk. At the time of final plat approval, the applicant will need to establish an escrow account to cover the cost of the sidewalk. Denney said the plat shows an unusual design at the terminus of Donegal Place. In place of the more typical cul-de-sac, the applicants are proposing landscaped islands. As previously mentioned, staff feels that a more traditional cul-de-sac design would reduce the length of the street and help to move Lots 50 and 51 away from areas with steep slopes. The proposed design at the end of Donegal Place does meet City design standards for cul-de-sacs, including a minimum pavement width of 25 feet and a minimum curve radius of 39 feet. Denney said due to the street length of Donegal Place, it may be desirable to provide a sidewalk connection from the end of Donegal Place to Melrose Avenue. This could be accomplished between Lots 50 and 51. However, until design plans for the Melrose Avenue improvements are complete, it cannot be determined if the topography will allow such a connection. If grading plans for the Melrose Avenue widening are available at the time of final plat approval and indicate a sidewalk is desirable, a method for providing this sidewalk should be worked out. Denney said the area to be subdivided contains slopes in excess of 3.5 to 1 and will therefore require submission of a Grading and Erosion Control Plan. Denney said the Plan has been submitted, but has not been thoroughly reviewed by staff. The Plan will need to be approved prior to City Council consideration of the preliminary plat. Denney said preliminary stormwater calculations will need to be submitted and approved prior to City Council consideration of the preliminary plat. The western stormwater management basin should be moved to the south to avoid conflicts with the grading for Melrose Avenue improvements. Denney said the proposed subdivision will be served by the Northwest Trunk Sewer and will be required to pay a sewer tap-on fee for the lots in the subdivision. Also, payment of water main extension fees will be required. Payment of the fees will be addressed in the legal papers during the final plat approval process. Denney said staff recommends that SUB95-OOO8, the preliminary plat of Galway Hills Subdivision, Part 2, be approved, subject to 1) approval of a Grading and Erosion Control Plan prior to City Council consideration of the preliminary plat, 2) approval of preliminary stormwater calculations prior to City Council consideration of the preliminary plat, and 3) approval of a Tree Protection Plan for Lots 43 and 44 by the City Forester prior to Council approval of the final plat. Additionally, staff recommends that the terminus of Donegal Place be moved south to avoid development on the steep slopes on Lots 50 and 51, and that the access to open space areas shown between Lots 42 and 43 be located south between Lots 40 and 41 to provide greater protection of the existing oak trees. Planning & Zoning Commission April 6, 1995 Page 9 8ovbjerg asked whether the applicant has indicated a desire to move the terminus of the cul-de-sac farther south. Denney said the applicant has not indicated this desire to date, though there has been indication of a willingness to move the portion of the street fronting Lots 43 and 44, farther to the west and away from the trees at this location. Denney indicated that the applicant intends to address the steep slopes issue and staff's proposal to move the terminus of the cul-de-sac during public discussion. Public discussion: Carol Brauti(~am, 332 Galway Drive, said she represents the residents of the Galway Hills Neighborhood Association and Galway Hills Subdivision, Part 1, who had written a letter dated March 26, 1995. The residents are concerned about the existing stand of oak trees and wish to see every means available taken to assist in their preservation. The residents also proposed the clump of trees be used as a contribution to the amount of open space required of the 1991 CZA for the Galway Hills Subdivision, as none of this open space has been provided to date. The residents also agree with the staff recommendation to require review of a Tree Protection plan by the City Forester, and that the road be located far enough away to protect the drip line of the trees. Larrv Schnittjer, 1917 South Gilbert Street, MMS En.qineerinq Consultants, said a small curvature in the road is being examined in order to better protect the trees. Regarding the condition of the trees, Schnittjer said he agrees with the Iowa City Landscaping assessment. This would also involve some changes in the Grading Plan. Regarding shortening the cul-de-sac, Schnittjer said they are considering moving the street a little farther to the east to center the street more directly on top of the hill. Schnittjer said without encroaching upon the steep slopes on Lot 51, a 68' x 36' foot structure would be possible. Schnittjer also felt Lots 43 and 44 provide plenty of room for construction without damaging the oak trees. Dierks asked Schnittjer what sort of visual barrier will be utilized between the property lines of Lots 40 and 41, and the sidewalk access to the open space. Schnittjer said depending on the preferences of future lot owners, a split rail fence may be possible. Schnittjer felt this could be addressed during review of the final plat. Public discussion closed. MOTION.: Bovbjerg moved to approve SUB96-0008, an application submitted by Dave- Ed Limited for preliminary plat approval of Galway Hills Subdivision, Part 2, a 14.63 acre, 24~1ot residential subdivision located in the southeast quadrant of the intersection of IV~elrose Avenue and U.S. Highway 218, subject to 1) approval of a Grading and Erosion Control Plan prior to City Council consideration of the preliminary plat, 2) approval of preliminary stormwater calculations prior to City Council consideration of the preliminary plat, and 3) approval of a Tree Protection Plan for Lots 43 and 44 by the City Forester prior to City Council approval of the final plat. Starr seconded. Planning & Zoning Commission April 6, 1995 Page 10 CODE 1. Bovbjerg said she appreciates the efforts of both the local residents and the developer to check the condition of the clump of trees and make efforts to preserve them to the best of their ability. The motion carried on a vote of 6-0. AMENDMENT ITEM: Public discussion of a request submitted by Laurie Tulchin to amend City Code Title 14, Chapter 6, Article O, Sign Regulations, to permit projecting signs in the CB-10 zone. Miklo said that if the Commission should decide to explore this amendment to the Sign Ordinance, it will need to decide where to include the item on its Pending List. Miklo said the Commission has the option of deciding not to review the Sign Ordinance at this time. Staff is currently working on the Sensitive Areas Ordinance, which will tie up staff time through the end of the fiscal year. Miklo said staff recommends consideration of this item no sooner than FY96. He asked the Commission to consider the request in light of the items already on the list for FY96. Public discussion: Jim Glasgow, representative for Tulchin, said the business is opening tonight and Tulchin is unable to be present. Glasgow submitted photographs of the site. Glasgow said the building in which the business is located was constructed in the 1880s and does not really lend itself to the typical plastic, neon, raceway type of facia signage used by the Blimpie organization. Glasgow also feels a canopy type of sign is inappropriate. Glasgow would like to install a light weight, cast aluminum, custom made sign, that would project four feet from the face of the building, and would be illuminated by facia lighting on either side of the sign. Glasgow said he intends to come up with a look that is reminiscent of the period in which the building was built, in order to more closely match the building. Glasgow said upwards of $250,000 was spent remodeling the building and he is not about to deteriorate the appearance of the building with an inappropriate sign. Glasgow compared the look to that which is common in Galena, Illinois, or similar historic districts. Miklo noted that one of the concept plans depicts a sign that would project 7 1/2 feet from the face of the building. Glasgow said he no longer feels this sign is appropriate for the site and is only asking for four feet. Glasgow noted exceptions allowed for other businesses. He noted the Burger King sign, which projects eight feet from the face of the building. Glasgow also mentioned Hardee's and Prairie Lights signs as having projecting signage. Glasgow said the City Code strictly forbids signage that projects into public rights-of-way and as a result, he has not been able run his plans through the City's Design Review Committee. Glasgow would simply like the Design Review Committee to consider his plans and reasoning as he feels the result will be much more attractive. Planning & Zoning Commission April 6, 1995 Page 11 Public discussion closed. MOTION: Dierks moved to place a request submitted by Laurie Tulchin to amend City Code Title 14, Chapter 6, Article O, Sign Regulations, to permit projecting signs in the CB-10 zone, on the FY96 Pending List, Bovbjerg seconded. Scott said he has had a number of conversations concerning this item. There may be some degree of ambiguity in the City Code concerning the express prohibition of signs that project into the right-of-way. There are some signs that accomplish a similar goal as Tulchin would like to accomplish, but most of these fall under the description of a marquee or canopy sign. Starr noted Section 14-60-3, Item B, Prohibited Signs, which states, "These regulations are intended to be exclusionary. Any sign not specifically listed shall be prohibited." Projecting signs are not listed. Starr said he had read all of the sign regulations and felt the thing that made the most sense to him was the statement that no sign shall block or interfere with another sign to provide a reasonable opportunity for display. Starr feared the consequences of making one exception. Starr felt every other business in the CB-10 district has been able to accept the regulations. The Commission appeared to agree with Starr, and so did Scott, but Scott felt a four foot projecting sign would not visually compromise a neighboring business. Scott said if the Ordinance were amended to accept projecting signs, he would suggest that the amendments be limited to the CB-10 zone, as sign requests in this zone must first be reviewed by the Design Review Commission. Scott felt the Tulchin proposal appeared much better than the alternative. Dierks said she favors the proposal and would likewise consider future requests, especially involving structures or proposals of historic significance. Dierks would like to address present Pending List items first, however. The rest of the Commission members felt the proposal might add more charm and character to the structure. However, this would result in an exception to the sign ordinance, which may open up a plethora of other problems. The ordinance does not need adjustment at this point. Items already on the Pending List need to be addressed first. As a side note, Starr felt the distinction of when a canopy becomes a sign is somewhat ambiguous and perhaps should be addressed at some point in the future. The motion was defeated on a vote of 2-4, with Scott and Dierks votinq in the affirmative. CONSIDERATION OF THE MARCH 2 AND MARCH 16, 1995, PLANNING AND ZONING COMMISSION MINUTES: MOTION: Jakobsen moved to approve the minutes of the March 2 and March 16, 1995, meetings of the Planning and Zening Commission. Bovbjerg seconded. The motion carried on a vote of 6-0. Planning & Zoning Commission April 6, 1995 Page 12 PLANNING AND ZONING COMMISSION INFORMATION: Jakobsen said items have appeared on the FY96 Pending List which she does not recall the Commission discussing, Jakobsen would like to address this at an informal meeting, Dierks said she had received a letter from the Neighborhood Coordinator, which was addressed to Judy Pfohl. In the letter the Neighborhood Coordinator states that no funds have been set aside for a traffic signal at the intersection of Mormon Trek Boulevard and Rohret Road, Dierks asked staff to respond, Mik[o believed funds have not yet been allocated for a signal, Miklo said the signal will not be installed until actual traffic numbers have been counted and dictate that the volume is sufficient for the signal, The intersection, which is to be completed late this fall, is being designed to accommodate the installation of a signal in the future. Jakobsen suggested the neighborhood petition the City Council to speed up the process. Scott agreed with Jakobsen. OTHER BUSINESS: There was none. ADJOURNMENT: MOTION: Bovbjerg moved to adjourn at 8:55 p.m, Starr seconded. The motion carried on a vote of 6-0. George Starr, Secretary Minutes submitted by Jeff Haring. MINUTES IOWA CiTY DESIGN REVIEW COMMITTEE MONDAY, APRIL 17, 1995 - 4:00 P.M. CIVIC CENTER - LOBBY CONFERENCE ROOM Subject to MEMBERS PRESENT: Gary Nagle, Nancy Footner, Karyl Larson, Gilda Six, Ruth Fox, Laura Hawks MEMBERS ABSENT: Larry Quigley, Bill Nowysz, Clara Swan STAFF PRESENT: David Schoon, Jeff Haring GUESTS: None RECOMMENDA"I'IONS By a vote of 6-0, the Committee recommends to the City Council that the City Council have the Design Review Committee review the design plans for the proposed development project on the old public library parking lot site. CALL TO ORDER Chairperson Hawks called the meeting to order at 4:20 DESIGN REVIEW OVERLAY ORDINANCE AND DESIGN REVIEW COMMITTEE BYLAW AMENDMENTS Schoon reviewed the draft Design Review Overlay Ordinance and his memo dated April 13, 1995. Schoon summarized the issues discussed in the memo which included the changing role of the Design Review Committee, the steps required to expand the design review scope, the process of designating specific design review districts, and the procedures for approving the exterior design of a project within a design review district. Schoon highlighted the proposed design review approval process. Under the proposed process the Design Review Committee would approve or not approve the exterior design of a project through the review of an application for a certificate of appropriateness. An applicant could appeal the Committee's decision to the Board of Adjustment. Regarding the certificate of appropriateness process, concern was noted by Committee members as to whether the Board of Adjustment would be the appropriate body for an appeal to be made to. Schoon reviewed the reasoning as to why appeals would fall under the jurisdiction of the Board of Adjustment. Nagle stated he would like to see staff pursue the possibility of the City Council reviewing the appeal. The Committee members present were appreciative of the efforts on the Ordinance to date and no changes were noted. Regarding the Committee by-laws, Schoon reviewed the changes and the reasoning for the changes. Regarding Committee membership, Fox questioned the requirement that architects shall be licensed, as this would significantly reduce the number of available applicants to the Committee. Fox noted that a significant number of individuals are practicing architects and Design Review Committee April 17, 1995 Page 2 have received a degree in architecture, but are not licensed architects. Fox and Hawks also questioned the possibility of too many conflicts of interest arising with too many architects sitting on the Committee. Hawks noted that it may not be necessary to state "licensed" due to the title law, which provides that a professional title infers that the individual is licensed. Footnet also stated that she would prefer that instead of listing specific types of design professionals that the wording be more generic. Fox moved to amend the proposed by-law amendments to state "The Design Review Committee shall consist of seven (7) members, of which two (2) shall be licensed architects; three (3) shall be either design professionals and/or involved in the building trades; and two (2) shall be at-large members of the community." (continue with the rest of the paragraph). Footner seconded. The motion carried on a vote of 6-0. Fox asked whether the Ordinance would cover single-family residential areas. Schoon said the present draft of the Ordinance was not written with single-family residential areas in mind, Schoon said the Committee may have concerns regarding transitions areas, but these area will probably be covered by some other type of overlay district designation, such as a conservation district. Hawks noted that she would like to have the Ordinance adopted by Council by November. Schoon pointed out to the Committee that only exterior changes to a building or site that required a regulated permit (a building permit or a sign permit) would be subject to design review requirements. Since the City does not require a permit for when someone only paints the exterior of a structure, a person would not be required to go through design review when they were only painting the exterior. Hawks questioned whether we should regulate painting the exterior. Six agreed; she does not believe there has been a problem downtown regarding the paint colors of exterior buildings. The Committee concluded to leave the proposed ordinance as written. Nagle moved to set a public hearing for May 15, 1995, on the proposed Design Review Overlay Ordinance. Larson seconded. The motion carried. The motion carried 6-0. Schoon clarified that he is to ask the City Attorney's office if it is legally possible for the appeals of the Design Review Committee's decisions to go to the City Council rather than to the Board of Adjustment. DEVELOPMENT PROPOSAL ON THE OLD PUBLIC LIBRARY PARKING LOT SITE Schoon stated that the Committee requested to look at the development site as a point of information. Schoon reviewed the proposed site layout that was approved as part of a special exception granted by the Board of Adjustment to allow parking on-site. Schoon then reviewed the new proposal that is now before the Board of Adjustment for a special exception to allow parking on-site. They would still have parking underground, but would also have surface parking on the west side of the site. They would still have access off of the alley and College Street. Design Review Committee April 17, 1995 Page 3 Fox questioned whether we would want parking access off an alley. Schoon stated the other developments on this block have their access off of the alley. Fox said by doing that we are turning the alleys into streets. Schoon said a recent amendment to the CB-5 Zone (not the CB-10 Zone) requires that parking areas have their access off of the alley. Fox questioned if the size of the building, which appears to be a five story building, is permitted in the zone. Schoon stated yes. In response to Hawks question, Schoon replied that the developer has not submitted a site plan review application or a building permit application. Fox asked if the City Council has asked the Design Review Committee to review this project. Schoon said no. Fox moved to recommend to the City Council that the City Council have the Design Review Committee review the design plans for the proposed development project on the old public library parking lot site. Larson seconded. Fox stated that she feels that the building is not a good design for that site. She feels that along Gilbert Street a wall is going to be made. The motion carried 6-0. SIDEWALK CAFE ORDINANCE Hawks reviewed the two issues the Committee should consider, One is that the Council wishes the Design Review Committee to review the design of all sidewalk cafes. Six expressed her concerns regarding sidewalk cafes. She is concerned about littering, about senior citizens being able to get around the cafes, and more vomit to clean off of her sidewalk. Glide concerned about the cafes using cheap plastic chairs in the downtown. Nagle asked if a standard could be set for the type of tables and chairs that must be used. Fox said that they should at least be compatible with the Plaza. Nagle feels that we should regulate the type of furniture to ensure that it is compatible with the Plaza. Schoon stated that there are presently no specific standards other than the general design guidelines of the design review ordinance which would require the sidewalk cafe to be compatible with the building and its surroundings. Hawks noted that the furniture must be light enough to remove at the end of the day. Schoon stated that at this point in time we do not know which restaurants are going to establish cafes and that before we establish specific regulations we should see who is interested. Nagle said that he would like to see specific types of tables and chairs which everyone would have to use on the Plaza. Six agreed with him. Schoon stated that it may be more desirable to have the sidewalk cafe furniture blend in with the facade of the building. Nagle stated that the continuity of the plaza is important to him and to allow restaurants to each have their own type of care furniture would take away from that continuity. Fox stated that the Committee may want to review the Design Review ordinance and to incorporate specific standards regarding sidewalk care furniture. Design Review Committee April 17, 1995 Page 4 The second issue the Committee should consider regards the location of the sidewalk cafes. Should the cafes be required to be located immediately adjacent to the building in Zone 1 or be required to be located eight feet away from the building in Zone 2. Fox feels that it is possible to locate sidewalk cafes in Zone 2 and that retail stores want people to be able to walk by their store fronts. Schoon stated that staff recommended that the sidewalk cafes be located immediately adjacent to the buildings for safety issues. Staff would rather not see food servers carrying trays of hot food across an eight foot wide pedestrian path to get to the sidewalk care. Schoon reviewed the issue regarding serving liquor in an outdoor care and that the cafe must be adjacent to the establishment that serves the liquor, according to state law. The City Attorney's Office is reviewing the possibilities of locating sidewalk cafes in Zone 2 while still allowing cafes to serve alcohol. Hawks asked has anyone surveyed which restaurants are interested in having a sidewalk cafe and then lay out where they would be. Fox said we should analyze every building front as a possible location for a sidewalk cafe given that uses change. In response to a question from Larson, Schoon stated that two years ago the Design Review Committee surveyed restaurants along the Plaza. Two restaurants responded expressing an interest but stated that there was not enough room on the Plaza for a care. Recently, staff sent out a survey to approximately sixteen downtown restaurants and about eight of them responded. A few restaurants expressed an interest, but there was not an overwhelming response. Schoon stated that in terms of layout requirements for sidewalk cafes on the Plaza there are no significant changes in the proposed ordinance from the existing regulations, Hawks stated that she needed more information regarding how many restaurants are going to have sidewalk cafes and how the sidewalk cafes would work into the entire Plaza area. She needs to see a better study of how pedestrian flow will be impacted by the location of sidewalk cafes on the Plaza, Larson stated that we could evaluate the impact on traffic flow on a case by case basis as the Committee reviews individual sidewalk cafes. Footnet left at 5:50. Hawks summarized the discussion by stating that the Committee approves reviewing all sidewalk cafes and when reviewing individual cafes they would keep in mind the impact on pedestrian traffic flow. BURLINGTON AND GILBERT STREETS PROPOSED INTERSECTION IMPROVEMENTS $choon informed the Committee that since the last Committee meeting, the Engineering Division has learned that the Iowa Department of Transportation (DOT) is reconsidering whether to participate in the reconstruction of the bridge between Gilbert and Van Buren Streets. Once the DOT makes its decision, the Engineering Division will present the Council with an updated project construction schedule at which time the Council will decide whether to proceed with the intersection project this year or next year. The Committee may wish to defer consideration of the parkway issue until after the Council has made a decision regarding the timing of the project. Design Review Committee April 17, 1995 Page 5 Fox moved to defer consideration of the Burlington and Gilbert Streets parkway issue until the next Committee meeting. Six seconded. The motion carried 5-0. UPDATE LIST ITEMS ON DESIGN REVIEW COMMITTEE STATUS LIST Fox presented an update of the Council's work session discussion on the design standards for exterior stairwells and corridors. She stated that the Homebuilders Association made a presentation stating that they were not against the ordinance but that they thought the ordinance should be revised. At the work session, Fox stated that she suggested that a member of the Design Review Committee be part of the meeting between Karin Franklin and the Homebuilders Association when they discuss this issue. Fox stated that she emphasized at meeting, that this ordinance was not limiting a buildor's freedom of expression. All that it was requiring is that the design of the stairwells and corridors be compatible with the design of the building. Hawks added that at the public hearing on this item the following night, two members of the Building Board of Appeals spoke in opposition to the ordinance. Both Fox and Hawks agreed that Council seems favorable towards this ordinance. CONSIDERATION OF THE MINUTES OF THE MARCH 20, 1995, MEETING Nagle moved to accept the minutes. Fox seconded. The motion carried 5~0. COMMITTEE DISCUSSION Fox stated that she would get together with Swan and Quigley to discuss the slide show/video project. PUBLIC DISCUSSION There was none. ADJOURNMENT Hawks adjourned the meeting at 6:35 p.m.