HomeMy WebLinkAbout1995-05-09 Info PacketCity of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
· RE:
April 28, 1995
Memo for Record
City Manager
Material in Information Packet
Memoranda from the City Manager:
a. CDBG Formula
b. Dress Down Day
Memorandum from the Finance Director regarding comparison of tax levy /~,~
rates for FY95 and FY96 proposed.
Agenda, minutes, etc., for the Council on Disability Rights and Education./~/
Copy of news releases:
a. Affordable homes for sale
b. Open House (No. 1) ///~_~_~
c. Open House (No. 2)
d. Silurian Aquifer Meeting /~,~
e. Silurian Aquifer Water-Level Measurement Training /~
Letter from the Downtown Association regarding Famil~ Fun Day. /~7
Agenda for the April 27, 1995, meeting of the Board of Supervisors. /~
City of Iowa City
MEMORANDUM
DATE: April 24, 1995
TO: City Council
FROM: City Manager
RE: CDBG Formula
HUD is now considering a new CDBG allocation formula. Early estimates
are that our allocation could be reduced by 10% +/- in addition to
program/appropriation cuts by Congress.
City of Iowa City
MEMORANDUM
Date: April 28, 1995
To: Department Directors
From: City Manager
Re: Dress Down Day
I have received expressions of interest from department directors in the Civic Center
concerning a casual dress or dress down ~lay. The concept appears to have won some favor,
not only among our employees on those selected occasions when we have utilized it, but
other area employers have indicated to me the general enthusiastic response. We will initiate
such a dress down/casual attire day effective the first Friday of every month starting May 5.
Department directors are encouraged to communicate this information to their employees.
This would include jeans or other general attire that would be acceptable in the work
environment and yet more comfortable. to the employee. I would encourage you to plan
certain work activities on this day in order to not only support the concept, but also provide
employees an opportunity to perform work that is more appropriate for the casual attire.
City of iowa City
MEMORANDUM
Date: April 25, 1995
To: Steve Atkins, City Manager
From: Donald Yucuis, Finance Director
Re: Comparison of Tax'Levy Rates for F~scal Year 95 and Fiscal Year 96 Proposed
This is a revision to a previous memo dated February 24, 1995. I have obtained the Iowa City
School District certified rate for FY96.
Attached you will find a schedule showing the comparison of Fiscal Year (FY) 95 total tax levy
rates compared to FY96. The FY96 tax levy rates are as certified by each jurisdiction to the
County. The City of Iowa City tax rate of 12.998 has been incorporatethroughout the FY96
budget process. The FY96 rate of 12.998 is 4.4¢ or .34% more than the FY95 rate of 12.954.
I have also shown the State of Iowa residential rollback factor for FY95 (68.0404%) and FY96
(67.5074%) which is applied to residential property only. The schedule shows the impact of taxes
on residential properties with market values of $100,000 and $150,000. Total applicable taxes
are shown for each value of residential property after applying the residential rollback factor for
each fiscal year. Even though the total tax levy rate goes up, the total tax dollars for residential
property should remain approximately the same in FY96.
Also attached is a comparison for commercial properties with market values equivalent to the
residential comparison. The rollback factor does not apply to commercial or industrial property.
In FY95 a commercial property with a market value of $100,000 is taxed approximately $1,030
more than a residential property with the same market value, due to the residential rollback.
Please call me at 356-5052 if you have any questions.
Attachments
bC2.5OY
IOWA CITY
COMPARISON OF FY9§ ADOPTED TO FY96 PROPOSED
LEVY RATES
City
School
County
Other
Total Levy
FY98 FY96
12.95399 12.99800
12.33820 12.57352
6.10712 6.17258
0.85925 0.90181
32.25856 32.64591
Residential Rollback factor
Residential MarketValue
100,000
150,000
Comme~iaFIndu~Ha[
100,000
150,000
68.0404% 67.5074%
city
School
County
Other
TotalTaxes
$ 2,194.89 $ 2,203.84
$ 3,292.33 $ 3,305.76
$ 3,225,86 $ 3,264.59
$ 4,838.78 $ 4,896.89
$100,000 Residence
FYg$ FY98
881,39 877.46
839.50 848.81
415.53 416.69
58.46 60.88
$ 2,194.88 $ 2,203.84
$160,000 Residence
FY96 FY96
1,322.09 1,316.19
1,259.24 1,273.21
623.30 625.04
87.70 91.32
$3,292.33 $ 3,305.76
City
School
County
Other
Total Taxes
$100,000 Commercial
FY95 FY96
1,295.40 1,299.80
1,233.82 1,257.35
610.71 617.26
85.93 90.18
$ 3,225.86 $ 3,264.59
$160,000 Commercial
FY98 FY96
1,943.10 1,949.70
1,850.73 1,886.03
916.07 925.89
128.89 135.27
$4,838.79 $4,896.89
4124196
9ETOTLVY. XI.S
Tax Compare
Council on _Disability Rights and Education'
MEETING AGENDA
MAY 2, 1995 - 10:00 A.M.
CITY COUNCIL CHAMBERS
CIVIC CENTER - 410 E. WASHINGTON ST.
IOWA CITY, IA 52240
4.
5.
6.
7.
8.
9.
Introductions
Subcommittees/Reports
a. Housing
b. Transportation
c. Public Accommodations
d. Public Relations
Brochure/Logo
Bylaws
Other Reports
Other Business
Peter Hallock, Office of Public Transit, IDOT - Scheduled for 1 1:15 a.m.
Next Agenda (June 6, 1995)
Adjourn
CC:
Iowa City City Council
Johnson County Board of Supervisors
mgrtassttcdm5-2.agd
CDRE MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons with
disabilities.
Our mission is to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the full participation of
persons with disabilities to all facilities and services within our community.
-II
COUNCIL ON DISABILITY RIGHTS AND EDUCATION
MINUTES
April 4, 1995
PRESENT:
John Harshfield, Kevin Burr, Linda Carter, Tim Clancy,
Mindy Greer, James Harris, Dale Helling, Ginny Kirschley,
Ethel Madison, Susan Mask, Nancy Ostrognia, Larry
Quigley, Keith Ruff, Loren Schmitt, Allison Schulte,
Heather Shank, Ann Shires, Marjorie Hayden Strait, and
Orville Townsend.
Chairperson Harshfield called the meeting to order at 10:05 a.m.
Following introduction of those present, Harshfield asked for
approval of the March 7, 1995, minutes. Motion by Shank, second by
Carter, to approve the minutes 6arried. Strait asked that the
March minutes reflect her absence; Harshfield explained that only
those present were noted in the minutes.
Harshfield asked for Committee Reports. He reported for the
Housing Committee. He stated that the draft cover letter and
survey would be presented next month for CDRE review. Burr
informed the group of a meeting scheduled for April 11 at 3:30 p.m.
with the Apartment Owners' Association (AOA). Following
discussion, it was decided that the Housing Sub-committee would
meet to discuss possibly rescheduling the meeting because of a
lobbying effort in Des Moines April 11th.
Carter called the group's attention to the March 7 and April 4
Transportation Subcommittee reports. The Subcommittee meets on the
second and fourth Tuesdays from 5 to 6 p.m. at Evert Conner Rights
and Resources Center for Independent Living. Additional members to
the subgroup are welcome. Strait volunteered to chair the
subcommittee. Following discussion of the issue of subcommittee
chairpersons, it was agreed that until the by-laws are adopted,
subcommittees would select a chairperson from within the individual
committee. Ostrognia, Harshfield, and Helling also contributed to
the discussion.
Burr reported that the Public Accommodation Subcommittee visited
five sites: The Coffee Cellars, The Sahara, Prairie Lights Coffee
Shop, The Kitchen, and The Hamburger Inn (see Audit Notes). The
Subcommittee has developed a grading system and plans to continue
on-site visits. He read a letter from The Sahara management
thanking CDRE for visiting the restaurant. Burr emphasized that
CDRE mission is positive, i.e., many benefits to making facilities
accessible. Helling, Strait, and Townsend also contributed to the
discussion. Quigley suggested the CDRE-PA Committee visit METRO.
Quigley indicated he reviewed the building plans for the METRO. He
noted that the bathrooms are accessible, but the entry is not.
Quigley thought the owner should be contacted to discuss
accessibility issues.
Ostro§nia stated that she was treated in a manner that made her
feel extremely angry at a public accommodation. She was
considering writing a letter to express her feelings. Following a
discussion about letter writing, group agreed if she wants to write
the letter as a CDRE member, the letter should be reviewed by CDRE.
Strait called the group's attention to a brochure entitled "For
Those Who Serve The Public Face to Face" distributed by Commission
of Persons with Disabilities, Des Moines.
Harshfield shared the proposed CDRE brochure and asked the group to
select and approve a logo. Following discussion, it was agreed to
table action on the brochure and logo to the May meeting.
Harshfield asked for other reports. Shank stated that the "Fair
Housing" poster was ready for distribution. Burr asked the group
to monitor the bil.ls in the Legislature and urged the members to
support the Independent Living Bill and the Personal Assistance
Bill (model project) by -writing or calling their area
Representatives. Madison also urged support of the bills.
Harshfield asked for othe~ business. Following discussion, motion
by Carter, second by Ostrognia, to nominate Loren Schmitt to the
CDRE Committee carried. AYES: Kll. Following discussion, the By-
Laws Committee agreed to present a draft at the May meeting.
Helling requested committee reports and items for CDRE discussion
at the May meeting be submitted by April 15. Madison offered to
transcribe the minutes in Braille for Schmitt; staff to provide
information disc. Following discussion establishing the next
meeting as May 2, motion by Schmitt, second by Carter, to adjourn
carried. Harshfield adjourned the meeting at 11:35 a.m.
a: \minutes. cdr
DRAFT
BY-LAWS COUNCIL ON DISABILITY RIGHTS AND EDUCATION
Adopted insert date here)
ARTICLE I.
Section 1.
Section 2.
Section 3.
Section 4..
Section 5.
Section 6.
Section 7.
ARTICLE II.
Section 1.
Section 2.
Section 3.
MEETINGS.
Regular Meetings. Regular meetings of this Council shall be held on the
first Tuesday of each month at a regularly scheduled time.
SpeciaiMeetings. Special meetings of the members may be called by
the Chair or by the Vice-Chair upon concurrence of seven (7) members
of the Core Group.
Place of Meeting. Regular meetings shall normally be held in the City
Council Chambers, 410 East Washington Street, Iowa City, but may be
'held at an alternate accessible location.
Notice of Meetings. Notice to members of regular and special meetings
shall be required. Included in this notice shall be: time, date, place of
meeting, and tentative agenda. Notice shall be sent to all Council
members at least twenty-four (24) hours before a meeting is held,
including special meetings.
Quorum. A quorum shall be present when either a majority of the Core
Group members are present or when the number of members in
attendance is equal to that of a quorum of the Core Group.
Proxies. There shall be no vote by proxy.
Public Discussion. A limited amount of time shall be made available
during all regular formal meetings for open public discussion.
CORE GROUP MEMBERSHIP
Membership. The Council on Disability Rights and Education Core Group
shall consist of no fewer than fifteen (1 5) members nor more than
twenty-one (21). It shall include persons with physical or mental
disabilities whenever possible; however, membership shall not be limited
to those with disabilities, but, rather shall consist of a broad spectrum
of persons, or representatives of agencies, dedicated to accessibility, full
participation, and inclusion of persons with disabilities in the community.
Nomination. The Council shall nominate and elect members to the Core
Group as vacancies occur.
Terms. Terms of membership shall be four years, expiring December
31. Members may serve for more than one term.
Section 4.
Section 5.
ARTICLE I11.
Section 1.
ARTICLE IV.
Section 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
DRAF
Absences. Sustained or habitual absences of a Core Group member
may result in the Council's decision to remove the member from the
Core Group and appoint a new member.
Resignations & Vacancies. If any member is no longer willing or able to
serve on the Core Group, the member shall send a letter of resignation
to the Chairperson. Vacancies occurring on the Core Group, other thad
by expiration of term of office, shall be filled for the unexpired term
unless the remainder of the term is six (6) months or less in which case
a replacement would be appointed for the remainder of the unexpired
term plus one full term.
GENERAL MEMBERSHIP
Membership. All persons participating in a committee, (Article
V, Section 3) are considered members of the Council on Disability Rights
and Education. Any person who wishes to become a member of the
Council on Disability Rights and Education can do so by declaring their
interest.
OFFICERS
Number. The officers of this Council shall be a Chairperson, Vice-
Chairperson, and a Secretary.
Election and Term of Office. The officers of this Council shall be from
the core group and shall be elected annually at the first regular meeting
of each calendar year.
Vacancies. A vacancy in any office shall be filled by a core group
member elected for the unexpired portion of the term.
Chairperson. The Chairperson shall preside at all meetings of the
members, appoint committees, call special meetings, and, in general,
perform all duties of the Chairperson, together with such other duties as
may be prescribed by members from time to time.
Vice-Chairperson. In the absence of the Chairperson, or in the event of
the Chairperson's death, inability, or refusal to act, the Vice-Chairperson
shall have all the powers and be subject to all the restrictions as those
resting with the Chairperson.
Secretary. The Secretary shall have the responsibility of ensuring that
the Council's minutes are accurate and circulated as prescribed.
2
ARTICLE V.
Section 1.
Section 2.
Section 3.
ARTICLE VI,
Section 1.
DRAFT
CONDUCT OF COUNCIL AFFAIRS
Agenda. The Chairperson or a designated representative and the
Secretary shall prepare an agenda for all regular Council meetings.
Agendas will be sent to Council members at least three days pdor to the
regular meetings.
Minutes. Minutes of all regular and special meetings will be prepared,
distributed to Council members, and approved in the manner prescribed
by the Council.
Committees. The committees of this Council, including composition,
duties and terms shall be determined by the Council.
AMENDMENTS,
These by-laws may be altered, amended, or repealed, and new by-laws
adopted at any regular meeting, or at a special meeting called for that
purpose, providing a quorum is present. Upon approval by the Council,
such by-laws shall take force and effect.
MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation, and inclusion of persons with
disabilities.
Our mission i.s to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance, and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the fu// participation
of persons with disabilities to all facilities and services within our community.
PRESS RELEASE
April 28, 1995
Contact:Steve Long, 356-5250,
Department of Planning and
Community Development
CI'TY OF I0 WA CITY
AFFORDABLE HOMES FOR SALE
In a continuing effort to find ways of providing affordable, home-ownership opportunities, the
City of Iowa City will be offering two homes. for sale. One is a soon to be constructed
modular, ranch-style home at 1109 5th Avenue and the other is a 112-year old two-story
home at 451 Rundell Street.
The new home at 1109 5th Avenue will have 1000 square feet of living area, three bedrooms,
one-bathroom and a full basement. The basement will be constructed in June and the
modular home will be moved from All American Homes in Dyersville to Iowa City on about
July loth. Soon after the home is completed, grass, trees, and shrubs will be planted.
The home at 451 Rundell Street was built in 1883 at 703 Bowery Street and was moved to
the site on Rundell Street in March 1992. The home has been completely rehabilitated, has
approximately 1430 square feet of finished living area, which includes three bedrooms
upstairs, and a living room, dining room, eat-in kitchen, and washer and dryer hookups
downstairs,
It is anticipated that both of these homes will be ready f~)r occupancy by August 15, 1995.
- Applications (available beginning May 8) will be accepted through June 22, 1995. Special
financing terms are being offered that will make this home affordable, Eligible households
must have gross annual incomes at or below the values listed beloW:
Household Gross Annual
Size Income
2 930,100
3 933,850
4 937,600
5 $40,600
6 943,600
410 EAST WASHINGTO~ $TEE£T · IOWA CITY, IOWA $~240-1S26 · (Sl9) 336-5000 · FAX (319) 356-3009
The buyers must live in the house, and must be able to cover downpayment and closing costs
of between 92,000 and ~3,000. Preference will be given to families that can optimally use
the space of these homes.
Application packages are available at the Department of Planning and Community
Development, 410 E. Washington Street, Iowa City, IA 52240, or by calling Steve Long at
356-5250 from 8:00 am to 5:00 pm, Monday through Friday.
f:t~haredtcommdevIJ'orsale.do¢
CITY OF I0 WA CITY
Open House #1
Celebrate the Spring Open House as five city buildings open
their doors and offices on Sunday, May 7. Ed Moreno, Director of
the Iowa City Water Division, invites everyone to "belly up and
taste test the water of our future." Taste some of the
2,351,600,000 qallons of water the City provides to its users each
year!
The water taste demonstration will be held from 1:00 - 4:00 PM
at the Civic Center. Water Division employees will conduct taste
tests of water from four sources including a representation of the
water to be produced at Iowa City's proposed new water plant. A
chemical analysis and process description will be included with
each water.
Numerous other events are planned at the following city
facilities and offices: Civic Center, 410 East Washington; Senior
Center, 28 S. Linn; Library, 123 S. Linn; and the Robert A. Lee
Recreation Center, 220 S. Gilbert. City equipment will be displayed
in the lower level of the Chauncey Swan Parking Facility. The event
will be held rain or shine. Come celebrate spring, enjoy free
refreshments and register for prizes.
FOR ADDITIONAL INFORMATION ABOUT THE MAY 7 SPRING OPEN HOUSE:
SCHEDULE OF EVENTS, LISTS OF SCHEDULED ACTIVITIES, MAPS, PHOTOS
AND CITY DEPARTMENT PRESS RELEASES. CONTACT MARIAN KARR, CITY
CLERK'S OFFICE- 356-5041.
CITY OF I0 WA CITY
Open House #2
Celebrate the Spring Open House as five city buildings open
their doors and offices on Sunday, May 7. At the Iowa City Public
Library at 123 S. Linn Street, a variety of activities will be held
from 1:00-4:00 PM. See how the library was able to circulate
1,097,977 items last year!
Special library tours will be conducted every half hour
beginning at 1:30. Susan Craig, Director of the ICPL, said,
"Special tours will provide the opportunity to see behind the
scenes areas."
The Hazel Westgate Story Hour .Room will feature Children's
Story Time at 1:30 and 3:00 with children's videos between live
programs.
At the Reference Desk, Librarians will provide training in
COMPASS, the online catalog. Instructions on using REFNET to access
electronic information sources will also be available.
The library's outreach van will be displayed at the Chauncey
Swan Parking Facility along with other information about outreach
collections and programming.
Be sure to stop by the ICPL to register for the special
drawing for two door prizes.
Numerous other events are planned at the following city
facilities and offices: Civic Center, 410 East Washington; Senior
Center, 28 S. Linn; and the Robert A. Lee Recreation Center, 220 S.
Gilbert. City Equipment will be displayed in the lower level of the
Chauncey Swan parking facility. The event will be held rain or
shine. Come celebrate spring, enjoy free refreshments, and register
for prizes.
FOR ADDITIONAL INFORMATION ABOUT THE MAY 7 SPRING OPEN HOUSE:
SCHEDULE OF EVENTS, LISTS OF SCHEDULED ACTIVITIES, MAPS, PHOTOS
AND CITY DEPARTMENT PRF~S RELEASES. CONTACT MARIAN KARR, CITY
CLERK'S OFFICE- 356-5041.
Silurian Aquifer Meeting
Penn Elementary, North Liberty, IA
April4,1995
Silurian Aquifer Team
City Staff, Ho.wnrd R. Green Co., USGS, IDNR-GSB, JC Health Dept.
Ed Moreno moderated a meeting to inlxoduce the Silurian Aquifer Team and provide information about the
upcoming scheduled Silurian Aquifer Pump Testing and the Silurian Aquifer Development Plan.
There were approximately 43 persons present representing the following interests;
Private Homeowners,
J.C. Board of Supervisors
North Liberty Water Department
Coralville Water Department
Cherry Hill Estates
River Heights
Wildberry Homeowners Assoc.
Northwood Estates
Wendrum Bluff Home Owners Association
Many questions were asked during the two hour meeting. Requests were made for more information
related to owners rights and well interference, identifying who might be impacted, measuring water level
and maintaining a well pump during testing.
May 11, North Liberty, Hills Bank, Community Room is the location for a Silurian Aquifer Water-Level
Mea~uramant Training meeting which will be conducted by the Silurian Aquifer Team. Information
packets have been sent to all known interested parties.
'1
Iowa City Watei' Division
410 E Washington
Iowa City, IA 52240
Silurian Aquifer Water-Level Measurement
Training
information/Education Meeting
· For Immediate Release
Tuesday, April 25, 1995
WELL-LEVEL MEASUREMENT TRAINING MEETING
MAY 1'1,1995 7:00 P,M.
HILLS BANK COMMUNITY ROOM
Contact: Ed Moreno IC Water Superintendent (319) 355-$160
or
Carol $weeting
IC Water Public Information/Education Coordinator
(3~9)356-$154
Representatives from City o.f Iowa City, Howard R. Green, Johnson County Health Department, Iowa
Geological Survey, and U.S. Geological Survey will be presenting water level measurement techniques for
wells. Additional information will include well maintenance questions and development of the Silurian
aquifer at the future Iowa City water t~ea~nent plant site. The meeting will be held at the Hills Bank,
Community Rooms North Liberty, IA on May 11 at 7:00 PM. For further information please call 356-
5164.
IOWA CITY
P.O. Box64
IOWA CITY. IOWA
52244
{319) 354-0863
April 20, 1995
Dear Members of the Iowa City City Council:
On Saturday, May 27, 1995, the Downtown Association of Iowa City continues its commitment
to providing quality activities for families in domtom by sponsoring a Family Fun Day from 11
a.m. to 6 p.m..
There will be two bands on the Pedestrian Mall, food tents, balloons, face painting, a small train,
moonwalk, animated characters, pony rides and a magician to name a few of the activities
planned.
We would like to request your cooperation in this activity by volunteering to participate in the
dunk tank. Each City Councilor is asked to volunteer for twenty minutes. Your support of this
activity will help increase visibility of the Downtown Association and the relationship we have
with the City of Iowa City. Included with this request is a siN-up sheet for the dunk tank. Please
support downtown Iowa City by signing up for twenty minutes of fun!
Thank you for your consideration.
Board of Directors
Downtown Association of Iowa City.
IOWA CITY
P.O.[~ox64
IOWA CITY. IOWA
52244
(319) 354-0863
TIbIE
12:00 p.m.
12:30 p.m.
1:00 p.m.
1:30 p.m.
2:00 p.m.
2:30 p.m.
3:00 p.m.
3:30 p.m.
4:00 p.m.
4:30 p.m.
FAMILY FUN DAY, MAY 27, 1995
DUNK TANK SIGN-UP SHEET
NAME
Please retum completed form to Lisa Barnes, DTA, PO Box 64, Iowa City, IA 52244-0064, or
FAX to 337-8836.
Thank you for your cooperationl
To: I0~ CITY CLERK From: Board of Supervisors 4-Z§-95 8=53om p, 2 or 3
dehmon Court ~,.'
Charles D. Du~, Cha~erson
.Toe BoC~¢om
Stephen P. Lacina
Don Sehr
Sally Stutsman
BOARD OF SUPERVISORS
April 27, 1995
FORMAL MEETING
1. Call to order 9:00 a.m.
Agenda
2. Action re: claims
Action re: informal minutes of April 18th recessed to April 20th and the
formal minutes of April 20th.
Action re: payroll authorizations
Business from the County Auditor.
a) Action re:permits
b) Action re:reports
c) Action re:resolution 'transferring from General Basic and Rural
Services Basic to Secondary Roads.
d) Other
6. Business from the Assistant Zoning Administrator.
a) Second consideration of application Z9460 of Hazel Baker.
b) Second consideration of application Z9505 of Joe Duffy.
c) Final consideration of application Z9507 of Michael and Nancy Scheetz.
d) Final consideration o£ application Z9508 of John Skay.
e) Discussion/action re: the following Platting applications:
913 SoLrrH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 35.6-6000
To: IOPA CITY CLERK From: Board oF Supervisors 4-2§-95 8:53aD p. 3 of 3
Agenda 4-27-95
Page 2
Application S9522 of Brian Skay requesting preliminary and final
plat approval of LM8 Acres 8uMivision, a subdivision located in
the SE 1/4 of the SW 1/4 of Section 27; Township 80 North; Range
5 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot,
3.0 acre, residential suMivision, located on the west side of Vincent
Avenue NE approximately 7/8 of a mile south of its intersection
with Elmira Road NE in Graham Twp.).
2. Application 89526 of Nancy S. Scheetz requesting preliminary and
f'mal plat approval of Scheetz Subdivision, a subdivision located in
the SE 1/4 of the SW 1/4 of Section 29; Township 80 North; Range
8 West of the 5th P.M. in Johnson County, Iowa-~(Ihis is a 2-lot,
40.83 acre, residential subdivision, located on the north side of
Gegenheimer Road NW and Black Hawk Avenue NW in Oxford
.Twp.).
Other
7. Business from the County Attorney.
a) Report re: other items.
8. Business from the Board of Supervisors.
a) Action m: Medicaid Home and Community Based Payment
Agreement (HCBS waivers) for client #1800544D.
b) Action re: appointments to the computer study committee.
Action re: county computer mission statement and initial charge of
responsibilities for computer needs committee.
d) Discussion/action re: appointment of Zoning Administrator.
e) Motion re: approval of job description of Assistant Zoning
Administrator.
f) Other
9. Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquires from the members of the Board of Supervisors.
c) Report from the County Attorney.
d) Other
10. Adjournment.
City of Iowa City
MEMORANDUM
DATE: May 5, 1995
TO: City Council
FROM: City Manager
RE: Material in Information Packet
Memorandum from Mayor Horowitz regarding the summer schedule.
Memoranda from the City Manager:
a. Near Southside Parking Facility . /~'~2
b. Concept Plan for Near Southside Multi-Use Parking Facility
c. City Plaza . /~7.~
d. Wehde editorial comments
e. Aviation Authorities /~7~
Memoranda from the City Clerk:
a. Miscellaneous
b. Council Work session of April 24, 1995 /
Memoranda from the Finance Department:
a. Ernst & Young-Management letter for Fiscal Year ending June 30,/~
b. Landfill Tipping Fees - July 1, 1995
c. Tax Cost - Per Day ./~/7~
Memorandum from the Director of Parking and Transit and the Traffic Engine,~/j~Lg
regarding metered parking in the 500 block of Iowa Avenue.
Memorandum from the Director of Parking and Transit and the JCCOG Transpor-/5/~?
tation Planner regarding Request for Proposal for FY96 paratransit service.
Memorandum from the Director of Public Works regarding value engineering. /~/~
Memoranda from the Department of Planning and Community Development:
a. Towncrest Relocation
b. Near Southside Design Plan Consultant
Letter from the Districtwide Parents' Organization regarding the Myrna /~/~-~
Arner Safety Award.
Copy of letter from Department of Public Safety regarding Special Award
for Excellence in Traffic Safety.
Agenda for the May 4, 1995, meet~ug of the Johnson County Board of Supervisors.
ATenda f~ 9, 1995 meeting of the Johnson County Board of Supervisors. /.5~
Copy of FY95 Comparison of Budget to Actual Revenues, expenditures and cash/V~?
position for the nine months ending March 31, 1995.
Memo from Finance Dir. regarding Monthly Utility Billings.
Memo from City Clerk regarding ~@vised Council Sessions/May,June, July. /ffZ
Information packet
page 2
May 5, 1995
Copy of Design Plan for the Near Southside Area from Gould Evans Associates.
Copy of Newsweek article "Bye-Bye Suburban Dream".
City of Iowa City
MEMORANDUM
Date: May 5, 1995
To: City Council
From: Mayor
Re: Summer Schedule
After reviewing pending issues with the staff I think we are going to have to discuss scheduling
of additional meetings over the summer months. I suggest we schedule special meetings now to
permit us to schedule around them in the upcoming months. There is no day in June that all 7
Council Members will be in town. The schedule for June will remain as indicated below.
Therefore we need to look at May and July for special meetings in addition to the ones listed,
Some suggested dates are indicated with an asterisk (*}, Another suggestion may be starting at
6:00 (with a special work session) prior to a 7:30 formal meeting. Please review your calendars
and come prepared to set meeting dates at Mortday's work session.
May 11 - County Meeting (5:30-Local Option Sales Tax)
May 22 -
Regular Work Session
o Sales Tax
· Water Policies
· Solid Waste Ordinances
· Routine Agenda
May 23 - Regular Formal
May 30 -
*May 31 -
CIP
Possible Special Work Session (ClP If necessary)
June 5-
June 6-
Regular Work Session
Regular Formal
June 26-
June 27-
Special Work Session
Special Formal
*July 11- Possible Special Work Session
July 17 -
July 18 -
Regular Work Session
Regular Formal
Pending Issues:
· Melrose Avenue
o Economic Development
· Fringe Area Agreement
· Public Records
· Assisted Housing finances
· Design Review of Carnegie Plaza (New Pioneer Co-op)
City of Iowa City
MEMORANDUM
Date: May 3, 1995
To: City Council
From: City Manager
Re: Near Southside Parking Facility
We recently met with representatives of the St. Patrick's Church parish council to discuss a
possible parking ramp on their current parking lot site. At this point the parish council is
gathering information so that the parish can make a decision about their long-term plans. I
believe we made it clear that whether the parish stays or goes, we need to consider a parking
facility.
The parish council would like the City to make them an offer so they have something concrete
to take to the rest of the parish council and the parishioners. We need to arrive at a
reasonable price for the land, with and without the parish hall. The church has an appraisal
but it was not releaseci to us.
As part of any offer to purchase, we will need to itemize for them the issues we would be
willing to address. From our discussion the issues seem to be parking during construction,
parking for church functions for as long as St. Pat's remains downtown, and facilities for the
functions of the parish hall, if necessary.
At your work session on Monday, May 8, we will brief you as well as present some new ideas
about the potential for the proposed ramp being a multi-purpose facility.
Iq'/o
City of Iowa City
MEMORANDUM
Date: May4, 1995
To: City Council
From: City Manager
Re:
Concept Plan for a Near Southside Multi-Use Parking Facility
Discussion scheduled for May 8 City Council Work Session
We have prepared for your consideration a concept plan for a Near Southside multi-use parking
facility. This proposal was originally developed in an attempt to procure Federal Transit
Administration (FTA) Livable Communities Initiative program funding. Unfortunately, we were
informed by FTA in March that they have suspended applications for Livable Communities
Initiative funding due to overwhelming response to the program. Nevertheless, if Council is
interested in the proposal, we believe a local funding package can be developed combining
parking revenue bonds, parking impact fees, and leased commercial space. Post-FY97 ISTEA
funds may also be a possibility.
Several sites in the Near Southside neighborhood have been evaluated for the proposed multi-
use parking facility. The St. Patrick's Church parking lot is the preferred site. The Federal
Building parking lot is another possibility, but we do not feel it is as favorable a location. Initial
discussions with the St. Patrick's parish council have occurred concerning acquiring their parking
lot site. Our position is that it does not matter if the parish relocates or not; we feel the proposed
facility would be beneficial to St. Pat's either way. We also believe we could build our project with
or without the parish hall building. If the parish hall is consumed for the proposed project, new
parish hall space could be constructed within the facility.
What we would like from you at our May 8 discussion are decisions on two points:
Do you concur with the overall concept of a multi-use parking facility in the Near
Southside?
2. Authorization to continue working with St. Pat's on acquisition of their site.
CC:
bc3*lJD
Staff Committee:
Dale Helling
Karin Franklin
Jeff Davidson
Joe Fowler
Terry Trueblood
Linda Severson
David Schoon
Concept Plan for a Near Southside Multi-Use Parking Facility
The following concept plan for a Near Southside Multi-Use Parking Facility was prepared for
consideration under the Federal Transit Administration's (FTA) Livable Communities Initiative
program. Unfortunately, Iowa City was informed in March by FTA that they have suspended
applications for Livable Communities Initiative funding due to overwhelming respodse to the
program. Nevertheless, it is still possible to implement the project with a combination of local
funding options. These include parking revenue bonds, parking impact fees, leased commercial
space, and ISTEA funds.
The Livable Communities Concept
The Livable Communities Initiative can be summarized by the following quotation from the
Federal Transit Administration:
Livable communities represent a holistic approach to how cities are planned,
designed and built. By paying proper attention to the involvement of people in
the planning of neighborhoods, adopting approp#ate planning principles, and
designing buildings, streets, and other transportation facilities with people in
mind, the Livable Communities Initiahve can be part of the solution to many
problems facing cities today. The Livable Communities Initiative is designed to
encourage local governments to adopt the principles of livable communities in
their planning and land use decisions.
A livable community is one designed with a mix of employment, housing and commercial
establishments in a single area, integrated with public transit, and emphasizing pedestrian and
bicycle travel. These strategies can decrease the number of tdps made by single occupant
automobiles, resulting in decreased congestion, reduced noise and air pollution, and
improvement in the general mobility ofthepopulation. Livable Communities Initiatives promote
development of property on infill parcels, and increased density of development. This results
in reduced demand for development on undeveloped lands at the edge of the community.
Properly designed communities can help citizens feel safer in their neighborhood. Important
design concepts include well-lighted sidewalks along streets which are designed for slower
2
vehicle speeds, which create an attractive environment for daytime and evening pedestrian
activity.
The Near Southside Redevelopment Area
It is apparent from the preceding information that the Livable Communities Initiative put forward
by the Federal Transit Administration is very consistent with the local initiative being put forth
by the City of Iowa City to redevelop the Near Southside Neighborhood. The initiatives and
strategies suggested by the Federal Transit Administration are nearly identical to the initiatives
put forth in the Near Southside Neighborhood Redevelopment Plan adopted by the City Council
in January, 1992. The Near Southside design plan currently being undertaken by the City will
provide a visual depiction of many of the Livable Communities Initiatives concepts. These
concepts as applied to the Near Southside will involve:
· Mixed. use neighborhoods. Residential areas complemented by the presence of office
and commercial areas, recreation areas, and areas devoted to education and social
services. Mixed-use communities planned and built on a human scale to emphasize
ease of access and neighborhood cohesivehess. Businesses will feel they are part of
the neighborhood. Commercial facilities oriented to the needs of neighborhood
residents: daycare centers, restaurants, dry cleaners, and small grocery stores.
Transit, pedestrian, and bicycle access, Land use planning, zoning, and urban
design elements should encourage alternatives to automobile use. Public transit,
walking, and bicycling should be built into the neighborhood to ensure local mobility.
In a livable community, use of an automobile is optional.
Safety and security. Streets should be well-lighted and designed to accommodate
transit vehicles, pedestrians and bicyclists. These facilities should be designed to take
into account safety and security of neighborhood residents, including persons with
disabilities. Traffic calming techniques should be used on local streets to lower traffic
speeds.
Open space. A livable community emphasizes environmental quality. Parking is
carefully managed to save space and ensure that buildings are accessible to
3
pedestrians and not isolated by large parking lots. Because of the need for high density
development, large parcels of green space will not be available on each lot. However,
small amounts of green space should be integrated into all developments. Large civic
buildings within the neighborhood (such as the Courthouse) have expansive lawns
which give a feeling of openness.
Community participation in decision making. P'ersons with a vested interest in the
neighborhood should have a voice in its development. Livable communities are
committed to a planning and management process that includes participation by
neighborhood organizations, business owners, property owners, and individuals such
as senior citizens and persons with disabilities who may not otherwise be heard.
Redevelopment of housing. A livable community should include a mix of housing
types, in a medium to high density setting. Initiatives to create a mix of housing types
may include tax abatement strategies for low and moderate income housing.
Concept Plan for a Near Southside Multi-Use Parking Facility
The City Council has recently passed several initiatives to encourage the redevelopment of
property in the Near Southside. The City is about to undertake the Near Southside design
plan, which will result in specific design elements appropriate to the neighborhood. In
conjunction with these efforts, development is proposed of a multi-use parking facility to be
integrated into the neighborhood on the former St. Patrick's School site at the intersection of
Court and Linn Streets. The facility is envisioned with the following functional elements:
A multi. use parking structure constructed to be compatible with the size and scale
of buildings envisioned for the Near Southside neighborhood. This is estimated to be
a 250 to 500 space facility, depending on the other elements which are incorporated into
the structure. It is intended that this facility will provide parking spaces for residents and
commercial establishments within the Near Southside neighborhood. The density of
development envisioned in the Near Southside area is such that structured parking will
be required. Off-street surface parking requires adherence to stringent design
requirements and 'is not encouraged. Part of the expense of constructing this facility will
be home by parking impact fees currently being collected by the City as properties
LOCATION MAP
PROPOSED NEAR SOUTHSIDE
MULTI-USE PARKING FACILITY
COURT
HOUSE
COURT S~.
BU_I~.[NO : z
.... 41- ......... ~
HARRISON ST.
............ ~._~.__~
.............. I .... ]_-]
PRE~ISS ST.
ST.
4
develop in the Near Southside neighborhood. Depending upon demand, this facility
may also augment monthly permit parking for the central business district.
St, Patrick's Church, For the time being, St. Patrick's padsh has decided to maintain
their current facilities. The proposed multi-use parking facility will enhance St. Patrick's
existing location by providing a convenient parking facility across the street from the
church. The times of p~ak church parking demand -- Sundays and weekday eve-
nings -- coincide with the times of low public parking demand.
It is possible to construct new parish hall facilities within the proposed structure so that
full use can be made of the old school site. Should St. Patrick's ever decide to move
to another location, the padsh hall may be converted to another use. The proposed
multi-use parking facility will enhance the redevelopment potential of the St. Patrick's
chumh/rectory site should that scenario ever occur.
Recreational facilities. The multi-use parking structure will include recreational
facilities for the residents of the Near Southside neighborhood. The design of
recreational facilities into a parking structure has been accomplished successfully by the
University at their North Campus Parking Facility, Recreational facilities are currently
very scame within the Near Southside Neighborhood.
Protected bicycle parking facilities. The multi-use parking facility will include covered
bicycle parking or bicycle lockers to facilitate commuting by bicycle to the central
business district. The multi-use parking facility may include showers and locker facilities
in conjunction with the recreational element of the structure which could also be used
by bicycle commuters.
Transit free-fare zone. Two Iowa City Transit routes currently operate on Court Street
in the Near Southside neighborhood. Two others use Burlington Street one block north.
It is intended to create a transit free-fare zone between the Near Southside and the
Downtown Transit Intemhange to allow bicycle or auto commuters using the multi-use
parking facility to complete their tdp downtown by public transit free of charge. Thero
would be no changes needed in the current route structure,
5
Child care center. The multi-use parking facility will have a child care center
incorporated into the structure at street level. This will allow persons working downtown
commuting by automobile or public transit to have convenient daycare facilities provided
near their worksite. This aspect of the facility would be enhanced by the transit free-fare
zone. A portion of the proposed recreational facilities could be dedicated to the child
care center.
Space for the Adult Daycare Program. The construction of the multi-use parking
facility allows consideration of spac~ to be provided for the Adult Daycare Program,
currently housed at the Iowa City-Johnson County Senior Center. There has been an
ongoing issue regarding the Adult Daycare Program's space at the Senior Center and
the need to expand the program into new space.
Attached are three examples of existing multi-use parking facilities. All incorporate street-level
commercial space into a parking structure. All of the examples are larger than what is
proposed for the Near Southside neighborhood, but they provide an illustration of what is
possible.
Attachments
Jcc~p~p~gfac. NSS
FOLLOWING I$ "~
BEST DOCUMENT AVAILABLE
..,.~ '.:~ ...~ ~ . .~ ,.~,.,~
IOWA ~ETHODIST ~EDICAL CENTER - 1,800 car garage w/90,000 s.f. 2 levels of medical office /
library/auditorium/storage space
~NATER STREET GARAGE - 624 car garage w/19,000 s.f. ground floor retail
f-t F~rlntf¢~t¢ill¢ Virc~ini~
CHURCH STREET STATION - 1.100 car parking structure w/17.000 s.f. ground 'floor retail space
Orlando. Florida r~,ch ;tr~(:l Assr~(:i.a[{,:;. Inc
City of Iowa City
MEMORANDUM
Date: May 3, 1995
To: City Council
From: City Manager
Re: City Plaza
At least annually, I tour/review City facilities. This allows me a first-hand opportunity to look
at the maintenance needs and other physical improvements that might be necessary in order
to keep our public properties well maintained, open and available for public use, and in a good
condition of repair. During our walk-through of City Plaza, we identified a number of specific
repair projects. The other evening, during the discussion concerning sidewalk cafes, it was
mentioned that City Plaza may be in need of some extraordinary maintenance and attention.
It has been a number of years since the construction of the City Plaza and, therefore, as with
any older capital facility, a more detailed review is simply a good idea before a major re-
investment. This is not to suggest we need a wholesale change in City Plaza, but a review
of the Plaza as a community capital asset and how it serves our downtown. The estimated
costs of some of the needed maintenance improvements include:
1. Replace CBD playground equipment $107,000
(enlarge safety zone around equipment)
2. Repair and/or replace outdoor trellis (near Vito's) 15,000
3. Replace checkerboard 8,000
4. Repair brick damage from water break (this work 37,000
has been authorized to proceed)
Repair kiosk
Review options to minimize newsrack clutter
Paint metal poles, lights, etc. (this work has
been authorized to proceed)
Plaza furniture replacement
Numerous small repair items
Review fountain/public access to the fountain
9.
10.
100,000
We are also concerned about vandalism and what steps can be taken to minimize our
exposure to such acts.
I would like to suggest that the Council consider convening some type of committee involving
a variety of users and other downtown participants into a task force. The purpose of the task
force, not unlike that used in the visioning process, would be to review the City Plaza and
how best we might make changes and adjustments to accommodate the social and economic
environment in our downtown. This review would set priorities and offer commentary to the
City Council about the Plaza and its future. Certain maintenance work must continue as
noted, but it should involve expenditures that are maintenance or safety related and yet allow
flexibility for any changes or adjustments.
At your work session of Monday, May 8, I would request your direction concerning this
proposal. I would expect that it would function like the efforts of our visioning task force
work: that is, a specific charge, a short timeline and report its findings to the City Council.
Decisions you would need to make include:
2.
3.
4.
5.
Approval of idea.
Select membership in Task Force.
Outline your charge to the Task Force.
Set timetable.
How to facilitate - hire professional facilitator; assign to staff.
Some of the groups that you might wish to see represented on the Task Force could be:
Downtown Association, Board of Realtors, Chambers of Commerce, other merchants, building
owners, University representatives, Library Board, City maintenance staff, Historic
preservation, etc.
City of Iow;~ City
MEMORANDUM
Date: May 2, 1995
To: City Council
From: City Manager
Re: Wehde editorial comments
The recent editorial comment by Mr. Harvey Wehde indicated you cannot build a home for under
$100,000 in Iowa City. Our recent contracts with McComas-Lacina and Frantz construction,
including all the federal regulations, resulted in a per-unit cost of $87,941.
$2,390,533/33 units =
average lot
$72,441 per unit
$15,500
$87,941
City of Iowa City
MEMORANDUM
Date: April 28, 1995
To: City Council
From: City Manager
Re: Aviation Authorities
During the budget review we briefly discussed the possibility of an aviation authority to replace
our current Airport Commission. Under Iowa law, aviation authorities have broader powers as
well as the ability to tax. At that time I sensed no interest in the aviation authority concept and
therefore have proceeded with no additional work.
As I believe to be the City Council's policy on this matter, you are satisfied with the use of an
Airport Commission and do not wish to proceed with the aviation authority.
bC2.6SA
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
May 5, 1995
Mayor and City Council
Marian K. Karr, City Clerk
Miscellaneous
Just a reminder of the City Open House on Sunday, May 7, from 1:00-4:00 PM. Please stop by
my office prior to the event and pick up your name tags. May I suggest you utilize the Council
Chambers as "home base". In this way staff can direct individuals requesting to see you to one
location, and the visitors will have a place to sit and wait. Feel free to tour, mingle, and whatever.
but I thought a central location to retum to would be a good idea. Events are ongoing. A program
is attached, but remember the rededication of Chauncey Swan Park is scheduled for 2:00.
At the lows Municipal Finance Officers (IMFOA) meeting last week I was elected State President.
It's quite an honor, and I look forward to the coming year and its activities.
I will be out of town attending the International Institute of Municipal Clerks meeting in Louisville,
KY, May 19-25. Deputy Susan Walsh will be attending your meetings of May 22 and 23.
Prior to departing for Louisville I will be hosting a visit from Tom O'Connor, Clerk of Council, Glen
Innes, New South Wales, Australia. Tom will be arriving Wednesday, May 17 and leaving Friday
morning, the 19th. Please stop by and meet Tom. He has expressed an interested in meeting
you all and sharing Oity stories from "down under".
bcS.1MK
]
]
0
C
N
VMOI
CI~ O? IOV/,~ CIIY
CELEBRATE SPRING WITH CITY OPEN HOUSE
MAY 7, 1995 1:00-4:00PM
Celebrate the Spring Open House as the Iowa City Civic Center, Recreation Center,
Library, Senior Center and Chauncey Swan Parking Facility open their doors and
offices on Sunday, May 7. Special activities and building tours are planned from
1:00 PM to 4:00 PM.
Special 2:00 PM Re-dedication of Chauncey Swan Park
Register For Prizes At All City Locations
Follow the map for a tour of the city facilities and activities!
CIVIC CENTER:
TREASURY DIVISION:
· A water ~as~e demonstrenton w~11 be held from 1-4 PM,
· There wdl be a chddren's fishing pond at the C~wc Center where chddren will be able to "lish" [or prizes.
CITY CLERK:
· V~ew C~W Council legislation from 1853 to the present in the City Clerk's office.
PUBLIC WORKS/ENGINEERING:
· Public Works/Engineering automatic drafting system,
FIRE DEPARTMENT:
· Fire Department's 102 foot aerial ladder will be on display.
e Fire Oepartment Training Room will have a variety of handouts including information on The Fire Department
Annual Report; residential fire sprinklers; knox box rapid entry system; home fire safety; and proper disposal
of hazardous chemicals.
· Meet their mascot Sparky,
POI. ICE DEPARTMENT:
e The Iowa City Police Department's Traffic Unit and a fully equipped police vehicle will be on display.
® The Police Department will have the Speed Display Unit set up along Gilbert Street.
INFORIV1ATION SERVICES:
· Information Services, which oversees the computer operations within the City's Departments and Buildings
will be conducting tours of the computer facilities.
CENTRAL PROCUREMENT AND SERVICES:
e Civic Canter Information Desk will provide direction for City tours. The Print Shop will be open for touring
of central supply, postal and a demonstration of printing, including Color copying.
DOCUMENT SERVICES:
e Document Services, which provides centralized word processing and graphic production services to City
fdoerpartments, will have computer demonstrations and displays of sample documents. Personalized souvenirs
children will be offered.
COUNCIL CHAMBERS: · Meet and talk to City Council Members.
· Sit in the Mayor's seat and see yourself on City televisionl
RECREATION CENTER:
· The.Robert A. Lee Community Recreation Center will feature a special presentation of their remodeling
project with before and after pictures and showcasing their new exercise/weight room facility.
· The building will be open for tours upon request. Visit the potter's studio, dark room and exercise facility.
· Recreation Center gym, pool, and classes regular schedule.
PUBLIC LIBRARY:
· Special "Behind The Scenes" Library tours will be conducted every half hour beginning at 1:30.
· The Hazel Westgate Story Hour Room Children's Story Time at 1:30 and 3:00 with children's videos
between live programs.
· Reference Desk, Librarians training in COMPASS and REFNET.
SENIOR CENTER:
e Take a building tour and see SCTV.
Rededlcafion of Chauncey Swan Park at 2:00 P.M.
City of Iowa City
MEMORANDUM
Date: May 4, 1995
To:
Mayor and City Council
From: City Clerk
Re:
Council Work Session, April 24, 1995 - 7:45 p.m. in the Council Chambers
Mayor Horowitz presiding. Council present: Horowitz, Baker, Kubby, Novick, Pigott,
Throgmorton. Absent: Lehman. Staff present: Atkins, Helling, Woito, Ogren, Karr, Franklin,
Boose, Davidson, Fosse, McClure, Burnside, Milkman, Boothroy, Pelkey. Tapes: 95-53, Side
2; 95-57, All; 95-58, Side 1.
ADDITION TO CONSENT CALENDAR:
Reel 95-53, Side 2
Council agreed to add to the consent calendar a request for a temporary outdoor service area
for Soho's.
REVIEW ZONING MATTERS:
Reel 95-53, Side 2
PCD Director Franklin presented the following Planning and Zoning items for discussion:
Settin¢l a public hearinq for Mav 9, 1995, on an ordinance conditionally amendinq the
use regulations of an approximate 1.63 acre lot located on the west side of Waterfront
Drive, approximately 140 feet north of Stevens Drive from CC-2, Community
Commercial, to C1-1, Intensive Commercial (Bovd & Rummelhart).
Franklin stated Council will receive additional information prior to their May 9 meeting.
Public hearinq on an ordinance amendinq City Code Title 14, Chapter 5, entitled
"Buildinq and Housinq," Article H, entitled "Site Plan Review," by adoptincl desitin
standards for exterior stairwells and exterior corridors on multi-family residential
buildincls.
See item c.
Ordinance amendinq City Code Title 14, Chapter 5, entitled "Buildinq and Housina,"
Article H, entitled "Site Plan Review," by adoptin¢l desiqn standards for exterior
stairwells and exterior corridors on multi-family residential buildinqs. (First consider-
ation)
Senior Housing Inspector Ron Boose and Glenn Siders, Iowa City Homebuilders
Association, presented information.
2
Kubby requested staff send Council information relating to the compatibility provision
that was removed from the original site plan review ordinance draft.
Council directed staff to proceed with ordinance as presented and retain the "should"
language on page 4, #5.
Ordinance amendinq City Code Title 14, Chapter 6, entitled "Zoninq," Article N,
entitled, "Off Street Parkino and Loadino," to reduce the amount of required off-street
parkinq spaces and amend the parkinq area design standards in the CN-1, Neiqhbor-
hood Commercial zone. (First consideration)
Ordinance conditionally amendinq the use requlations of a~proximately 34.21 acres
located west of Taft Avenue alone Court Street extended from RS-5, Low Density
Sinqle-Family Residential, to CN-1, Neighborhood Commercial (6.93 acres), RM-12,
Low Density Multi-Family Residential (12 acres), and RS-8, Medium Density Sinqle-
Family Residential (8.14 and 7.14 acres/Windsor Ridere). (First consideration)
Ordinance establishinq the Moffitt Cottage Historic District for ~)ropertv located
between Muscatine Avenue and Ralston Creek, north of Court Street. (Second
consideration)
Ordinance amendin.q Title 14, Chapter 6, entitled "Zonin¢~," of the City Code by
revisinq Article L, entitled "Provisional Uses and Special Exceptions," Section 1M,
entitled "Neighborhood Centers," to repeal the access requirement for neiqhborhood
centers. (Second consideration)
PCD Assistant Director Davidson noted that the neighborhood centers have requested
expedited action.
Resolution a~)provinc~ the final plat of Orchard View Estates, an approximate 109.77
acre, 34-1ot residential subdivision located within FrinGe Area 4 on the south side of
Dinaleberr¥ Road, approximately .6 miles east of Hiqhway 1.
Resolution approvinq the preliminary plat of Boyrum Subdivision, Part 4, a three lot,
11.67 acre commercial subdivision located south of Hiqhway 6 between Boyrum
Street and Waterfront Drive (H¥-Vee).
Resolution approvinq the preliminary ~lat of Galway Hills Subdivision, Part 2, a 14.63
acre, 24-1ot, residential subdivision. located in the southeast c~uadrant of the
intersection of Melrose Avenue and U.S. Highway 218.
PCD Assistant Director Davidson and MMS consultant Larry Schnittjer presented
information. In response to Kubby, Woito stated the resolution should include
conditions outlined.
Horowitz requested that Franklin present comments during Council's formal meeting,
Agenda Item 6.j., regarding the movement of the road and cul-de-sac and tree plan
requirement.
3
Resolution a~Drovinq the oreliminarv plat of Pelsang Place, a 3-lot, acre residential
subdivision located at 114 South First Avenue,
In response to Kubby, Franklin stated she will check on site distance problems with
respect to the location of the driveways on First Avenue.
DISCUSS RNC-12 ZONE:
Reel 95-53, Side 2
PCD Director Franklin, HIS Senior Inspector Boose, and neighborhood resident Nancy Carlson
responded to Council comments.
Franklin said staff can look at the configuration, square footage, and width of the Jefferson
Street lots and also the conservation district language currently before the Historic
Preservation Commission in terms of compatibility within the neighborhood and compatibility
of additions to existing structures.
Staff Action: Update Council on status of conservation district ordinance and research
development potential under RNC-12 of lots in the 900 and 1000 blocks of
Jefferson Street. (Franklin)
SIDEWALK CAFES:
Reel 95-57, Side 1
City Clerk Karr, City Attorney Woito, and HIS Senior Inspector 8oose provided information.
Council agreed to the following staff changes recommended in the April 20, 1995,
memorandum regarding sidewalk cafes:
2.
3.
4.
5.
6.
7.
8.
Hours. Change "must" to "may."
Litter, cleanup.
Sunset clause - decide date at formal Council meeting.
Design review.
Restaurant definition.
Placement of tables and chairs on corners.
Notification procedure.
Trash receptacles.
Council agreed to include in the right-of-way agreement the following:
-Restrictions on drink specials.
-Remove storage requirement from diagram.
In response to Kubby, a majority of Council did not support a no smoking requirement in the
ordinance.
Council agreed to retain the contiguous language of the proposed ordinance.
COUNCIL TIME/AGENDA: Reel 95-57, Side 2
1. Kubby referred to the April 19, 1995, correspondence from Harvey Wehde regarding
installation of a sidewalk. HIS Inspector Boose stated he will inspect the site.
MERGER OF HOUSING COMMISSION AND CCN: Reel 95-57, Side 2
Community Development Coordinator Milkman, HIS Director Boothroy, and CCN Chair Linda
Murray presented information.
Council agreed to reappoint the three Housing Commission members and directed staff to
contact the two other Housing Commission applicants to explain the merger,
Linda Murray, CCN Chair, requested that a joint meeting be held with the City Council to
discuss Life Skills and information concerns.
APPOINTMENTS: Reel 95-57, Side 2
Council agreed to reappoint the following applicants to the Hosing Commission until the
Housing Commission/CCN merger is complete:
Jack McMahon
Ben Moore
Roger Reilly
DISCUSS BURLINGTON AND GILBERT STREET INTERSECTION RECONSTRUCTION:
Reel 95-57, Side 2
City Engineer Rick Fosse and Civil Engineer Jeff McClure presented information. Council
requested that construction be scheduled for 1 996.
Staff Action: Staff will proceed to finish design of this project in conjunction with input from
the IDOT and Design Review Committee, The project will be scheduled for the
summer of 1996. (Fosse)
CONSTRUCTION DEBRIS/LANDFILL ALTERNATIVES: Reel 95-57, Side 2
City Manager Atkins and Solid Waste Superintendent Pelkey responded to Council comments.
Council directed staff to proceed.
Staff Action: Pelkey to notify appropriate landfill users, (Atkins)
LANDFILL SURCHARGE FEES: Reel 95-57, Side 2
The City Manager stated the City had exceeded the required goal of 25% reductions. As a
result, the state reduced the tonnage fee tax and $20,000 a year is available.
Council directed staff to direct the landfill surcharge fees to the Toxic Cleanup Day program.
Kubby stated she will announce Toxic Cleanup Day information at Council's formal Council
meeting on Tuesday.
Staff Action: Amendments to landfill fees will be prepared. (Atkins)
B-BOPS.:
Reel 95-57, Side 2
Council agreed to distribute cookies to support B-Bops activities.
COUNCIL AGENDA/TIME CONTINUE:
Reel 95-57, Side 2
Horowitz requested ideas from Council Members regarding Coralville's 4th of July
Winter Wonderland Parade festivities.
Baker reported that he sent correspondence to Linda Murray telling her that he is
requesting another Council Member be appointed to represent Council at CCN
meetings.
(Agenda Item//21 .a - Recommendation from Design Review Committee regarding the
proposed development project on the old public library parking lot site.) In response
to Baker, Council agreed with the recommendation for a courtesy review.
Baker noted that Council received the White Ribbon Week proclamation. After
discussion, Council agreed to remove the proclamation from the formal agenda.
Baker commented on the volume of City Council packets. Council directed staff to not
distribute disbursements to Council.
Kubby noted she received comments from a woman whose car had been damaged
from a dumpster that blew in the wind and requested information on the City requiring
brakes on dumpsters. City Attorney Woito noted that property owners are responsible
for their property not damaging someone else's property. Atkins stated he will follow-
up.
Kubby requested that Council establish a timeline for discussion on the fringe area
agreement with the County. Council agreed to set a September 1 deadline to discuss
the fringe agreement amongst themselves.
In response to Kubby, Atkins stated he will prepare information regarding the
Downtown Association's request to reduce the Bus & Shop cost from 50¢ to 35¢.
10.
Kubby requested that the City send Eagle's a letter requesting a September 1 deadline
for the Towncrest relocation.
11.
Pigott noted that Council Members received a memo from Council Member Baker
regarding sales tax, Pigott requested that Council schedule an informal discussion.
6
12.
13.
14.
15.
Novick noted that Council received a memo regarding Nila Haug mediation and asked
if a City Attorney should be present. City Attorney Woito stated no plans were made
for an attorney to be present.
Novick stated that there was a statement in the Planning and Zoning meeting minutes
regarding deferring annexation of the water site. City Attorney said she had requested
deferral, stating that it was too hard to explain to Planning and Zoning about the
declaratory judgement action, the condemnation appeals, etc.
Novick asked if there was progress on the cable TV and franchise. Kubby urged staff
to become more aggressive. Assistant City Manager Helling stated Council will receive
a memo by the end of the week.
Novick inquired about requirements if a sidewalk was not installed during construction,
and questioned an escrow account. City ,~ttorney Woito stated such accounts were
done on a case-by-case basis as needed. Novick urged City Attorney to read the
correspondence received from Harvey Webale and consider establishing a regular
system for such matters.
Meeting adjourned at 10:10 p.m.
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
May 5, 1995
City Council and City Manager
Donald Yucuis, Finance Director '~{,~
Ernst & Young - Management LetterYor Fiscal Year Ending June 30, 1994
Attached you will find the management letter as prepared by the City of Iowa City's auditors Ernst
& Young which includes matters that, in their opinion, may merit the City Council's consideration.
I believe the management letter review process is a very important document to convey any
weaknesses to the City Council. I am proud of the City Staff for the small amount of comments
that were generated this year.
One of the areas that the auditore reviewed is the internal control structure to determine if there
are any material weaknesses within the operations of the City of Iowa City. In paragraph 1 they
note that "no matters involving the internal control structure and its operation were considered to
be material weaknesses." The City should be very proud of a statement like that.
The additional comments on other matters, I believe, have been responded to adequately by the
City Staff and in most cases are being worked on currently.
The auditore are required to review and comment on matters pertaining to State of Iowa
compliance matters. Thero is only one area regarding state compliance that the City did not
comply with. That pertains to a Certificate of Deposit that was purchased before the State of Iowa
laws were changed relative to where cities can invest in Certificates of Deposits. Upon maturity
that Certificate of Deposit will not be reinvested at that institution and the City will be in full
compliance with state law at that time.
Please call me at 356-5052 if you have any questions regarding the management letter.
ba~nemos\emst. mmo
ERNST& YOUNG LLP
· Armslrong Centre, Suile 500
222 Third Avenue, SE 152401)
P.O. Box 74888
Cedar Rapids, Iowa 52407
· Phone: 319363 1090
Fax: 319 398 3250
The Honorable Mayor and Members of the City Council
City of Iowa City, Iowa
In planning and performing our audit of the general purpose financial statements of the
City of Iowa City, Iowa (the "City") for the year ended June 30, 1994, we considered its
internal control structure to determine our auditing procedures for the purpose of
expressing our opinion on the general purpose financial statements and not to provide
assurance on the internal control structure. Our consideration of the internal consol
structure would not necessarily disclose all matters in the internal control structure that
might be material weaknesses under standards established by the American Institute of
Certified Public Accountants. A material weakness is a condition in which the design or
operation of one or more of the specific internal control structure elements does not
reduce to a relatively low level the risk that errors or irregularities in amounts that would
be material in relation to the general purpose financial statements being audited may
occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. However, we noted no matters involving the
internal control smcture and its operation that we consider to be material weaknesses as
defined above.
We have the following comments on other matters:
REVIEW OF PRIOR YEAR FINDINGS AND COMMENTS
Our review of prior year findings and comments disclosed that the CiD, had appropriately
considered most of our suggestions noted in prior years during the current fiscal year
ended June 30, 1994, and certain changes had been implemented. However, we continue
to believe that the following prior year comments require further management
consideration.
Programmer Access to Production Program and Data Files
During our consideration of the computerized internal accounting controls, we noted that
the City's programmers have access to production codes and are responsible for moving
codes from test to production. This type of access increases the risk that unauthorized
changes to production programs and data files could go undetected.
While we recognize that the I mlted size of the current data processing staff prevents a
complete segregation of duties in this area, the current procedure does represent an
exposure of which the City should be aware.
City Response
The City is aware of this situation and will attempt to provide for a proper segregation of
duties on an ongoing basis as the City deems necessary.
ERNST&YOUNG LLP
Controls Over Personal Computers and Local Area Networks
The increased use of personal computers and local area network ("LAW') access
throughout the City has transferred certain processing capabilities and responsibilities
from the Data Processing Department to the various user departments. Since the need for
proper controls in all computer environments is important, we recommend that city-wide
LAN policies be developed to ensure that:
· Passwords are changed on a periodic basis, such as monthly or quarterly.
Terminals are deactivated after a specified period of inactivity; for example, 30
minutes or one hour.
City Response
Additional policies will be developed.
CURRENT YEAR FINDINGS AND COMMENTS
Construction -in-Progress
The City accumulates all costs relating to a specific project in the construction-in-
progress accounts. Any expenditures incurred that are of an expense nature are only
determined at the end of the project. However, many construction projects that are
unfinished at year-end have expense items included in the construction-in-progress
accounts. This results in an overstatement of assets and an understatement of expenses.
We suggest that the City only accumulate costs relating to a project if the costs are
intended to be part of a oapitalizable asset, and expense items in nature should be
expensed when incurred.
City Response
The construction-in-progress accounts will be analyzed at the end of each year beginning
with fiscal year 1995, and any expense items being accounted for as construction-in-
progress will be expensed.
STATE COMPLIANCE MATTERS
The following comments about the City's operations for the year ended June 30, 1994 are
based exclusively on knowledge obtained from procedures performed during our audit of
the general purpose financial statements of the City of Iowa City, Iowa for the year ended
June 30, 1994. Since our audit was based on tests and samples, not all transactions that
might have had an impact on the comments were necessarily examined. The comments
involving statutory and other legal matters are not intended to constitute legal
interpretations of those statutes. Prior year statutory comments have been resolved
except for item one.
2
ERNST& YOUNG LLP
1. Official Depositories - A resolution naming the following official depositories has
been approved by the City.
Financial Institution
Maximum Authorized
Deposit Amount
First National Bank, Iowa City
Hawkeye State Bank, Iowa City
Iowa State Bank and Trust Company, Iowa City
Firstar Bank Cedar Rapids, N.A., Cedar Rapids
MidAmerica Savings Bank, Iowa City
Hills Bank and Trust Company, Iowa City
Perpetual Savings Bank, F.S.B., Iowa City
Norwest Bank Iowa, N.A., Cedar Rapids
University of Iowa Community Credit Union, Iowa City
$10,000,000
750,000
10,000,000
25,000,000
10,000,000
8,000,000
10,000,0130
5,000,000
2,000,000
The maximum deposit amounts stated in the resolution were not exceeded during the year
ended June 30, 1994.
During the year ended June 30, 1994, the City had one certificate of deposit that was held
in a depository outside of the state of Iowa and not listed on the official depository listing.
Recommendation - Chapters 12C.4 and 12C.5 of the Code of Iowa provide that City
deposits must be held in the county, or an adjoining county' in which the City is located,
unless the deposits are refused; then, the deposits must be held in depositories within the
State of Iowa. Accordingly, the City should deposit this certificate of deposit with an
institution located within Johnson County or an adjoining co,mty.
Response - We will transfer the certificate of deposit to a depository located within
Johnson County or an adjoining county upon maturity.
Conclusion - Response accepted.
Certified Budget - Disbursements during the year ended June 30, 1994 did not
exceed the amounts budgeted. The City published the notice of public hearing on the
budget, including a summary of the proposed budget, as required by Chapter 384.16
of the Code of Iowa.
Questionable Disbursements - We noted no expenditures that may not meet the
requirements of public purpose as defined in an Attorney General's opinion dated
April 25, 1979.
4. Travel Expense- No expenditures of City money for travel expenses of spouses of
City officials or employees were noted.
5. Business Transactions - No business transactions between the City and City
officials or employees were noted.
3
ERNST& YOUNG LLP
Bond Coverage - Surety bond coverage of City officials and employees is in
accordance with statutory provisions. The amount of coverage should be reviewed
annually to ensure that the coverage is adequate for current operations.
Council Minutes - No transactions were found that we believe should have been
approved in the council minutes but were not. Minutes of Council proceedings
were published within 15 days, as required by Chapter 372.13(6) of the Code of
Iowa, mad annual gross salaries were published in accordance with an Attorney
General's opinion dated April 12, 1978.
8. Investments - During the year ended June 30, 1994, the investments of the City
earned income of $2,021,000.
e
Grant Activity - The results of our testing indicate that federal grant funds have
been expended in accordance with the agreements under which they were received,
except as noted in the Schedule of Findings and Questioned Costs accompanying
our report on the City's Schedule of Federal Financial Assistance.
I0.
Joint Purchase of Equipment - The City is required to document, in its Council
minutes, the proceedings of political subdivisions contacted regarding joint
purchases of equipment, as required by Chapter 28E.20 of the Code of Iowa.
Recommendation - Currently, the City is parsuing joint purchases of equipment with
other govemmental subdivisions under provisions of Chapter 28E.20. However, the City
should include which subdivisions were contacted in the City Council minutes, as also
required by Chapter 28E.20.
Response - We will include this information in the Council minutes.
Conclusion- Response accepted.
This report is intended solely for the information and use of the management of the City
of Iowa City, Iowa, its cognizant oversight agencies and other federal and state grantor
agencies. However, this report is a matter of public record and its distribution is not
limited.
We wo.uld be pleased to discuss the above matters or to respond to any questions, at your
convenience.
November 18, 1994
4
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
May 2, 1995
Stephen Atkins, City Manager
The total tipping fee for Fiscal Year 1996 will be the same as it currently is. Per City Council
direction, the reduction in the state surcharge fee from $4.25 to $4.00 will be reallocated to the
toxic cleanup tipping fee line, making that $1.50. The reduction in the state surcharge fee was
allowed per state law for those planning areas that met or exceeded the 25% goal of waste
reduction by July 1, 1994. The Iowa City landfill is in the East Central Iowa Council of
Governments comprehensive planning area and that planning area reduced the waste stream by
27% from the base year of 1988.
Effective July 1, 1995, the City of Iowa City landfill tipping fee will be as follows:
Tipping fee
Description
Tipping Fee
Current Effective
Fee July 1, 1995
$38.00 $38.00
State surcharge fee
$4.25' $4.00
Toxic cleanup tipping fee
Closure/post-closure tipping fee*
TOTAL
$1.25 $1.50
$5.00 $5.00
$48,50 $48.50
*Non-resident tipping fee is an additional $5.00 (for closure/post-closure) or $53.50/ton.
cc: Chuck Schmadeke
FIoyde Pelkey
Brad Neumann
Craig Standish
bi~pfees
TAX COST - PER DAY
830,000 Salary (4 People Married Joint Return)
Federal Income Tax
State Income Tax
FICA
TOTAL
2,074.00 /365 days
1,365.42 /365 days
2,295.00 /365 days
5,734.42 /365 days
6.68 per day
3.74 per day
6.29 per day
15.71 per day
Estimated for Fiscal Year 1996
Average 1 994 (payable in Sept '95 and March '96) taxable assessed valuation for residential property
in Iowa City is 961,873 (91,654 x .675074) per the Iowa City City Assessor's Office. 6/21/94
Governments Levy
School Dist. 12.573
Iowa City 12.998
City Assessor 0.226
Johnson Co. 6.173
Area School 0.610
State of IA 0,066
TOTAL 32.646
Of the City Levy
General Fund 8.100
Transit 0.950
Library 0,270
G.O. Debt 1.715
Employee Benefits 1.963
TOTAL 12.998
Cost Per Day
778.12 /365 days = 9 2.13
804.23 /365 days = 9 2.20
13.98 ~365 days = 9 0.04
381.94 /365 days = 9 1.05
37.74 /365 days = ~ 0.10
4.08 ~365 days = 9 0.01
2,020.09 /365 days = 9 5.53
501.17 /365 days = 9 1.37
58.78 /365 days = ~ 0.16
16.71 /365 days = 9 0.05
106.11 /365days = 9 0.29
121.46 /365 days = 9 0.33
804.23 ~365 days = 9 2.20
8.19/day.
School District imposes an additional 5% income tax surcharge and added in
5% of State Income Tax figure above; 91,365,42 x 5% = 968.27
or 8.19/day.
~/2/95
g:~ata~fl ndatatdydata~Javyln fo.xlS
City of Iowa City
MEMORANDUM
Date: April27, 1995
To: Honorable Mayor and City Council
From: Joe Fowler, Director of Parking & Transit ~'"",,,----
James Brachtel, Traffic Engineer
Re:
Questionnaire Sent to the 500 Block of Iowa Avenue Regarding Additional Metered
Parking
At the direction of the City Council, a questionnaire was sent to all addresses on the south side
of the 500 block of Iowa Avenue. In total. 29 questionnaires were sent and 13 questionnaires
were returned. Of the 13 questionnaires returned, 7 preferred that no additional on-street
metered parking be provided, while 6 preferred the addition of metered parking. Additionally, 8
of the respondents indicated that they have off-street parking.
Attached to this memorandum is a drawing which identifies the location and response of the
returned questionnaires.
1~4.2JB
Iq1 O
wr ~
City of Iowa City
MEMORANDUM
Date: May4, 1995
To: City Council
From: Joe Fowler, Director of Parking & Transit
Jeff Davidson, JCCOG Transportation Planner
Re: Joint Iowa City-Coralville Request for Proposal (RFP) for FY96 paratransit service
The Federal Transit Administration (FTA) is requiring Iowa City and Coralville to solicit proposals for a
subcontractor to provide paratransit service for Iowa City Transit and Coralville Transit. This is required to
maintain our eligibility for federal transit funds. A joint RFP, attached for your reference, has been developed
by Iowa City, Coralville, and JCCOG staff which fulfills FTA's requirements.
You will note a few changes are proposed in the contractual arrangement between the City's of Iowa City and
Coralville and the paratransit provider. There has been some dissatisfaction with the accountability of the
paratransit provider under the existing arrangement, and the changes proposed are intended to remedy that
situation. No changes are proposed in how the service is operated from the perspective of persons using it.
The proposed changes are:
Fare revenue received will be remitted to the City of Iowa City and the City of Coralville. (currently
retained by paratransit operator.)
Vehicles operated will be used solely for Iowa City and Coralville paratransit service. (Currently no
dedicated vehicles.)
Dispatching and determination of what trips are charged to Iowa City and Coralville will be provided
by a City of Iowa City employee (Currently provided by paratransit operator.)
As required by ADA, the existing paratransit service level will be maintained. However, for persons not
requiring a lift-equipped vehicle it is intended to make more extensive use of the supplemental taxi
service. (Current lift-equipped paratransit service cost per ride is in the $7 to $9 range. Taxi service
per trip cost is in the $3 to $5 range.)
University Heights will continue to have the option of contracting with Iowa City for paratransit service, or
contracting for paratransit service on their own. They currently choose to contract on their own. It is intended
that Iowa City and Coralville will use the same paratransit service operator; however, if necessary, JCCOG
can write separate contracts if the two city councils desire different operators.
We will be available at your May 8 work session to discuss any questions you have regarding this matter.
JCCOG intends to mail the RFP on May 9 and allow three weeks for responses. Proposals will be evaluated
by a committee made up of Iowa City, Coralville and JCCOG staff persons. The attached copy of the RFP
does not include the Federal Transit Administration boilerplate that is required. Contact either of us if you
would like to see it.
cc: . Ron Logsden
Kevin Doyle
City of Coralville
Attachment
tp4-1
Johnson County Council of Governments
410 E Vvb4hPg[o~,~ bv;,~ Oh,. ,b~o 52240
Date: May 9, 1995
Reauest for Pro13osah FY96 Paratransit Service for Coralville Transit & Iowa City Transit
Please Take Note: This document constitutes a Request for Proposal, and is thus a solicitation
for responses. Conversely, this Request for Proposal is not a bid and is not governed by state
or federal bidding requirements.
Moreover, any acceptance of a proposal shall not result in a binding contract between the City
of Coralville and the City of Iowa City ("the Cities") and the proposer, but instead will simply
enable negotiations to take place which may eventually result in a more detailed and refined
consultant agreement or contract between the proposer and the Cities.
Notice to Prol~osers: Sealed proposals will be received at the JCCOG Transportation Planning
Office until the time and date specified below for:
FY96 Paratransit Service for Coralville Transit and Iowa City Transit
Proposals must be made detailing how the proposer intends to provide FY96 paratransit
service for Coralville Transit and ~owa City Transit, according to the specifications described
herein. The Cities retain the right to reject proposals as non-responsive, to ask for
clarification, to enter into negotiations to discuss cost, scope of work and final work product,
all before executing a formal consultant agreement.
Address Proposals to: Attention of the Executive Director of the Johnson County Council of
Governments ("JCCOG"), 410 E. Washington Street, Iowa City, IA 52240, on or before the
time and date specified below. Proposals shall be sealed and clearly marked on the front with
reference to the specified proposal. Faxed proposals will not be accepted.
Proposals Due: 5:00 p.m. on May 31, 1995, JCCOG Transportation Planning Office, Iowa
City Civic Center, 410 E. Washington Street, Iowa City, IA 52240.
Questions:
Jeff Davidson
JCCOG Transportation Planner
(319) 356-5252
Kevin Doyle
JCCOG Asst. Transportation Planner
(319) 356-5253
Mailing Address: JCCOG, 410 E. Washington Street, Iowa City, IA 52240
Index:
Section I
Section II
Section III
Section IV
Section V
Background Information
Objectives
Specifications
Qualifications, Credentials and References
Selection Process
Request for Proposal
FY96 Paratransit Service for Coralville Transit & Iowa City Transit
SECTION h BACKGROUND INFORMATION
Coralville Transit and Iowa City Transit are fixed-route public transit systems consisting of
twenty (20) fixed routes operating within the corporate limits of the City of Coralvilla, Iowa
and the City of Iowa City, Iowa. Headways range from thirty (30) minutes to one (1) hour.
Coralville Transit and Iowa City Transit service is operated six (6) days a week, Monday
through Saturday.
The cities of Coralville and Iowa City desire to contract for the operation of public paratransit
service for persons who, because of disability, are unable to use the fixed-route transit
systems. The paratransit service, which is described in detail in Section Ill, Specifications,
should be comparable to the level of service offered by the fixed-route transit systems.
Coralville Transit and Iowa City Transit have been declared by the Federal Transit Administra-
tion to be in compliance with the requirements of the Americans with Disabilities Act through
the Complementary Paratransit Plan produced by the Johnson County Council of Govern-
ments. It is therefore the intent and purpose of this request that the paratransit service shall
be operated in a manner that is entirely consistent with the requirements of the Americans
with Disabilities Act ("ADA").
SECTION Ih OBJECTIVES
Provide FY96 paratransit service for Coralville Transit and Iowa City Transit consistent
with the ADA.
SECTION IIh SPECIFICATIONS
The paratransit service shall commence July 1, 1995, and continue for one (1) year
through and including June 30, 1996. However, upon mutual agreement of all parties,
the paratransit service may be extended for a one-year renewal period commencing
2
July 1, 1996 and continuing for a one-year period through and including June 30,
1997.
The paratransit service shall be operated within the Coralville Transit and Iowa City
Transit corporate limits from 6:00 a.m. until 10:30 p.m. Monday through Friday; 6:00
a.m. to 7:30 p.m. on Saturday; and 8:00 a.m. to 2:00 p.m. on Sunday. In addition,
paratransit service in the Coralville Transit service area shall be operated from 10:30
p.m. until midnight Monday through Friday, and 7:30 p.m. on Saturday, but in addition
shall specifically include Martin Luther King's Birthday, Presidents' Day, Veterans Day,
and the day after Thanksgiving. The paratransit service shall operate a holiday
schedule consistent with Coralville Transit and Iowa City Transit.
The paratransit service shall be operated as door-to-door service. The paratransit
service operators shall assist passengers from the door of the origin; to the door of the
destination of each trip including assistance in carrying groceries and packages. The
paratransit service operators shall have received sensitivity training in the proper
conduct of their duties in assisting elderly passengers and passengers with disabilities.
The paratransit service shall be operated with a $1.00 fare. Fares collected by the
paratransit operator in the Coralville Transit service area shall be remitted by check to
the City of Coralville on a monthly basis. Fares collected by the paratransit operator
in the Iowa City Transit service area shall be remitted by check to the City of Iowa City
on a monthly basis. The only exceptions to the $1.00 fare shall be specific individuals
designated by the City of Coralville or the City of Iowa City as being entitled to a
waiver of the ~ 1.00 fare. Fare revenue shall be reconciled with the daily trip sheets
by the paratransit service operator and fully accounted for in the operator's records,
which records shall be available for inspection by either City upon request by said City.
The paratransit service shall consist of the following number of vehicles and vehicle
hours per day.
Time Period
# of Vehicles Vehicle Hours/Day
3
M-F 6-7 a,m,
M-F 7 a.m,-5 p,m.
M-F 5-midnight
Sat, 6-8 a,m,
Sat. 8 a.m,-2 p.m.
Sat, 2 p,m.-midnight
Sun, 8 a.m.-2 p.m.
1 1
4 4O
1 7
1 2
2 12
1 10
2 12
Vehicles operated by the paratransit service operator shall be fully accessible according
to regulations of the Americans with Disabilities Act. Vehicles must have a minimum
capacity of two wheelchair placements and simultaneous seating for four ambulatory
passengers, Vehicles operated by the paratransit service operator shall be subject to
safety inspections at any time, both announced and unannounced, by the City of
Coralville or the City of Iowa City. Vehicles operated in the paratransit service shall
include a sign not less than two (2) feet high by three (3) feet across which is clearly
visible from the exterior of the vehicle and which indicates the vehicle is a City of
Coralville/City of Iowa City paratransit vehicle. All paratransit vehicles in service shall
be solely dedicated to Coralville Transit/Iowa City Transit paratransit service.
Paratransit vehicles and paratransit vehicle operators shall be neat and clean in
appearance and conduct themselves in a manner consistent with providing a public
service.
Paratransit service proposals shall not include the dispatching function, since said
function will be carried out by an employee of the City of Iowa City who will dispatch
both the Coralville Transit and Iowa City Transit paratransit service, On each and
every day the dispatcher shall provide a list of trips for the following day's service to
the paratransit service operator. The paratransit service operator shall direct all
requests for paratransit service through the dispatcher,
4
The paratransit service operator shall notify the dispatcher if a scheduled pickup will
be more than ten (10) minutes late, or if the pickup is a no-show. The paratransit
service operator shall adopt the following no show policy. A no show is defined as the
failure to cancel a scheduled ride at least 30 minutes before the scheduled pickup time.
If a rider is a "now show" three (3) or more times in any given 30-day period, the
operator will attempt to contact the rider to determine the problem before a written
warning is sent by the Cities. If the no shows continue, a written warning will be sent
to the rider stating that failure to cancel two (2) times in the next 30-day period will
result in suspension from paratransit service for a period to be determined by the
respective City.
The dispatcher will also coordinate trip requests for non-lift equipped paratransit
service through a private taxi operator. The private taxi operator and paratransit
service provider will be coordinated by the dispatcher, but will have no formal
relationship one with another.
The paratransit service operator shall maintain reporting statistics required by the FTA
National Transit Database (formerly Federal Section 15 system). In addition, the
paratransit service operator shall provide daily the total number of rides per day, and
the ridership split between elderly and non-elderly on forms designed by Iowa City and
Coralville. This information shall be provided individually to the City of Coralville and
the City of Iowa City on a monthly basis for the preceding month no later than the
15th day of each month.
The determination of rider eligibility for the paratransit service will be based on a
certification process conducted by the City of Coralville and the City of Iowa City. The
paratransit service operator shall not certify persons to use the paratransit service.
After January 1, 1996, the paratransit service operator shall comply with the Federal
Transit Administration drug and alcohol testing requirements, and shall be responsible
for any and all costs associated with said required drug and alcohol testing require-
ments. The paratransit service operator shall certify that no operators have been
debarred from Federally-funded contracting. The paratransit service operator shall also
comply with the Federal Transit Administration's clauses as listed in the attachment.
All paratransit service operators shall have any Commercial Drivers License (CDL)
required by Iowa law. The paratransit service operator agrees that the owners of the
company or the corporation officers of the company shall be responsible for the acts
of their employees while on duty, except as otherwise prohibited by law. The
operator(s) may enter into separate agreements with Iowa City/Coralville to be included
in the City's drug and alcohol testing programs.
Before commencing work, the paratransit service operator shall submit proof of
insurance meeting the City of Iowa City Class II requirements, attached for reference.
SECTION IV: QUALIFICATIONS, CREDENTIALS AND REFERENCES
The proposer shall provide a description of qualifications, credentials, experience, and
resources as they relate to the provision of FY96 paratransit service for Coralville
Transit and Iowa City Transit.
The proposer shall provide a list of similar clients for whom work has been performed
within the last two years, including the firm, contact person, address, and phone
numbers of each client.
SECTION V: SELECTION PROCESS
Proposal Requirements:
Each proposer shall examine the Request for Proposal (RFP) document and
determine the adequacy of all statements. Any inquiries, suggestions or
requests concerning interpretation, clarification or need for additional informa-
tion pertaining to the RFP shall be made tl~rough Jeff Davidson, Transportation
Planner for JCCOG. The City of Coralville and the City of Iowa City shall not
be responsible for interpretations given by any representatives other than Jeff
Davidson, and the issuance of a written addendum is the only official method
whereby interpretation, clarification or additional information can be given. If
6
any addenda are issued to the Request for Proposal, JCCOG will attempt to
notify all prospective proposers. However, it shall be the responsibility of each
proposer, prior to submitting a proposal, to contact JCCOG to determine if
addenda were issued.
2. The original and five (5) copies of the completed proposal shall be submitted.
The proposal shall clearly state the legal name, address, telephone number, and
fax number of the proposer. The proposal shall be signed above the typed or
printed name and title of the signer. The signer shall have the legal authority
to bind the proposer to the proposal.
4. All expenses for making proposals are to be borne by the proposer.
Any proposal may be withdrawn up until the date and time set for receiving
proposals. Any proposals not so withdrawn shall, upon opening, constitute an
irrevocable offer by the proposer for a period of ninety (90) calendar days t(~
provide to Coralville Transit and Iowa City Transit the services set forth in the
attached specifications until such time as a proposal has been accepted.
However, the City reserves the right to waive said proposal and permit said
proposer to withdraw if withdrawal is deemed by City to be in the public
interest.
The City of Coralville and the City of Iowa City reserve the right to accept or
reject any or all proposals, to waive irregularities and technicalities, and to
request resubmission,
The proposer shall provide a detailed estimate of expense to operate the
paratransit service as stipulated in Section III, Specifications, as follows:
A detailed estimate of expense for all service stipulated in Section III,
Specifications, except for service operated 7 a.m. to 6 p.m. Monday
through Friday.
7
A detailed estimate of expense for service operated 7 a.m, to 6 p,m.
Monday through Friday.
3. Ability to add additional service at same hourly rate.
Proposers may provide proposals on either or both of the paratransit service
components.
Any proposer who receives Federal funds for the operating or capital expense
of paratransit service must reflect the fully allocated cost of the service
elements subsidized by the Federal funds. This is required by the Federal
Transit Administration, and will allow equal comparison of public sector and
private sector proposals.
Contract for Services:
The proposer chosen to provide FY96 paratransit service for Coralville Transit and Iowa
City Transit shall be required to enter into a formal contract with the City of Coralville
and the City of Iowa City. The contract will specify a payment schedule, and shall
specify the option of a one-year renewal with specific payment schedules for the
renewal year.
Any agreement or contract resulting from the acceptance of a proposal shall be on
forms supplied by JCCOG, which contract shall use Iowa City's standardized
consultant service contract language and shall be subject to approval by the Iowa City
City Attorney's Office, shall contain applicable provisions of the Request for Proposal,
and shall be in a form appropriate for recording in the Johnson County Recorder's
Office, as required by Chapter 28E, Code of Iowa (1993). The City of Coralville and
the City of Iowa City reserve the right to reject or modify any agreement which does
not conform to the Request for Proposal and any City of Coralville or City of Iowa City
requirements for agreements and contracts.
C. Selection Criteria:
8
The cities of Coralville and Iowa City desire to award a contract to the proposer who
demonstrates the best combination of attributes to conduct the FY96 paratransit
service for Coralville Transit and Iowa City Transit. Criteria for selection will include,
but not be limited to:
Ability to provide the type and quality of services that will best meet the needs
of the City of Coralville, the City of Iowa City and the population of persons
with disabilities.
Organization, size management and structure of the firm to provide the
paratransit service.
Experience and qualifications of the persons with supervisory and management
assignments, as well as those persons to be assigned to the paratransit service.
Adequacy of the quality and quantity of vehicles to be assigned to the
paratransit service.
5. Satisfactory reference checks.
Expense. The City of Coralville and the City of Iowa City are not required to
accept the proposal with the lowest expense.
D. Selection:
Based on evaluation of proposals submitted, the City of Coralville and the City of Iowa
City may select finalists for participation in interviews by a committee to assure that
the Cities are able to select the proposer who has the ability to furnish the required
paratransit services at the best overall cost.
Written and/or oral presentations during such interviews will be scored and evaluated
by a committee. The evaluation committee will make a recommendation to City of
Coralville and City of Iowa City officials for final approval, Ultimate approval must be
9
given jointly by the City Council of the City of Coralville and the City Council of the
City of Iowa City. However, nothing in this Request can obligate the City of Coralville
and the City of Iowa City to enter into a contract.
City of iowa City
MEMORANDUM
DATE: May 3, 1995
TO: Steve Atkins
FROM: Chuck Schmadeke
RE: Value Engineering
Stanley Consultants recently completed the first phase of a value engineering study on the
design outline for the Water Supply and Treatment Facilities Project. The study was limited to
the completed preliminary design work prepared by the City's water facilities consultant,
Howard R. Green Company.
The purpose of the study was to propose ideas which result in cost savings or improved facility
function. Fifty-five cost saving proposals were recommended, of which twenty-six have been
incorporated into the design outline.
Following are the recommendations accepted and the associated cost savings:
A. $85,000
Redesign access roads to water treatment plant. Revised design will contain two
entrances instead of the odginal three. A separate entrance primarily for truck traffic
(bulk chemical delivery and sludge trucks) will be provided.
B. $13,000
An access road to the north Siludan and collector wells will be redesigned utilizing the
bike trail as much as possible.
C. $120,000
The width of the lagoon betres will be redesigned. Only the end berm (south) and the
center berm will remain at a 20 foot width. A ten foot berm (top width) will be designed
for the remainder of the berms. The exterior embankment slopes of the lagoon cells will
remain 4:1.
D. $125,000
Reduce riprap quantities on internal lagoon embankments.
E. & F. $102,000
E. Lagoons will be moved in order to accommodate lowering of the water treatment
plant elevation and maximizing cut and fill balancing. The lagoon cells will each
have the same water elevations.
F. Lower plant site grades around the water treatment plant building to about 714 MSL.
Page 2
May 3, 1995
Re: Value Engineering
G. $14,000
Locate fire main and hydrants in accordance with the new access road layout.
H. $20,000
Reverse traffic pattern in the parking garage and redesign parking spaces.
I. $74,OOO
Reduce site fencing to only that along Dubuque Street.
fencing.
Delete lagoon and sand pit
J. $161,000
Re-evaluate the treatment plant brick veneer with pre-cast sandwich panels.
K., L,, & M. $225,000 K. Full hydraulic analysis to reduce overall water plant headloss will be completed.
This will lower water surfaces in the treatment processes and may allow the roof
elevation to be lowered.
L. Reduce filter depth in accordance with overall plant hydraulics.
M. Evaluate locating aerator through roof.
N. Design Suggestion
Evaluate structural items such as second floor overhang and structural mullions to south
windows.
O. $66,000
Redesign cladtier walls in accordance with VE recommendations.
P. $215,000
Redesign base slab and reduce footing projections.
Q. $33,OOO
Size rectangular CT basin with increased baffling to maximize plug flow and reduce tank
size. Design rectangular CT and finish water storage basins will be integral to the
treatment plant and have common wall construction.
R. $255,000
Delete the ammonia system and chlorine dioxide system.
S. $11,000
Evaluate hydropneumatic surge tanks in place of surge relief valves on finished water
pumps.
T. $47,000
Replace ductile iron pipe tank drain lines with reinforced concrete pipe.
Page 3
May 3, 1995
Re: Value Engineering
U. Design Suggestion
Delete snow melt system.
V. $180,000
Redesign plant lighting system.
W. $30,000
Reduce SCADA views and delete unnecessary annunciators.
X. $194,000
Evaluate the substitution of ultrasonic meters for proposed vertical turbines.
Design Suggestion
Reroute 30-inch well field main and evaluate the use of a single casing for the water
main crossings under Interstate 80.
In addition to the cost reduction items listed above, dual electrical service was added back into
the project after discussion with Stanley Consultants' Value Engineering Team and Howard R.
Green Company. City staff had previously deleted dual service to reduce costs.
City Staff and Howard R. Green Company evaluated each of the proposed recommendations
submitted by Stanley Consultants. Of those rejected, four are mentioned here to assuage
concerns over why all recommendations were not accepted.
Overhead power on the site - $266,000. This recommendation was not accepted
because the City requires other developers to provide underground distribution lines.
Construct new Williams Pipeline adjacent to existing pipeline with high quality pipe
materials - $257,000. This recommendation was rejected because a potential dsk of
rupture would still exist and in fact increase over time.
Eliminate cladtier pipe gallery - $155,000. The pipe gallery provides operational
flexibility which is essential given the vadous water sources available. The pipe gallery
is also used for chemical transfer within the plant. Eliminating the gallery would require
transferring chemicals by hand.
Reduce chlodne contact size - $414,000. The tank size cannot be reduced. Stanley
Consultants assumed 80% efficiency which is appropriate for wastewater facilities,
however, water facilities must be designed assuming 50% efficiency.
As mentioned above, 26 recommendations were accepted from a total of 55 recommendations
submitted by Stanley Consultants. However, this does not mean that 28 recommendations
were rejected since some are mutually exclusive. For example, the decision to move the
Williams Pipeline off of the water facility property eliminated five recommendations related to
the Williams Pipeline.
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
May 2, 1995
Steve Arkins, City Manage.,~_.,~/~, ~.
On April 19, First Muscatine Properties, Inc., representing EAGLE'S Food Centers, sent a letter
to the residents of the Towncrest Mobile Home Park indicating that the park would close at
midnight on Friday, June 30, 1995. Evidently, the owners are extending the deadline for
relocation by one month.
As of Friday, April 28, we have seven households who are in the process of completing
arrangements for relocation to other residences. Four households have no definite plans which
are known to us. We expect that two of those four will wait until the deadline, take the equity in
their units and move; the two remaining may have some difficulties. One of the two is a family
which is having trouble finding a unit that is large enough in a park that will take their dog and
the other is an individual who has had some trouble finding a lot due to a past criminal record.
I am optimistic that we will be able to conclude our relocation work by the June 30 deadline set
by Eagle's; we are encouraging people to complete their relocation by the original deadline of
June 1.
Please let me know if you wish me to pursue any thing further with First Muscatine Properties,
Inc. From what has transpired I don't believe we will need an extension beyond June 30.
City of Iowa City
MEMORANDUM
Date: May 4, 1995
To: City Council, City Manager
From: Jeff Davidson, Assistant Director, P CD '~"'//
Re: May 8 Work Session Presentation by Near S~uthside Design Plan Consultant - Gould
Evans Associates
On May 8 and 9, representatives from Gould Evans Associates will be in town for several Near
Southside design plan activities. The principal activity will be the initial meeting of the Near
Southside Design Plan Advisory Committee from 4:00 PM to 6:00 PM on May 8. The consultant
would also like to take the opportunity to meet with you during your May 8 work session, to
present an overview of the design plan process and gather information from you. They would like
to use the following format at the work session:
2.
3.
4.
Consultant Introduction and Project Scope (10 min.)
Issues Identification/Opportunities and Goals Discussion (20 min.)
Summary of Advisory Committee Mtg. (5 min.)
Questions/Wrap-up (10+ min.)
The consultant anticipates item #1 will be a formal presentation and the other items will be
interactive. Of course, they can adjust the session format to whatever Council desires.
Let me know if you have any questions prior to May 8.
CC:
Karin Franklin
David Schoon
Gould Evans Associates
bc4-2JO
APRIL 25, 1995
CITY COUNCIL OF IOWA CITY
CIVIC CENTER
410 E. WASHINGTON ST.
IOWA CITY, IA 52240
TO CITY COUNCIL MEMBERS,
1994-1995
Cin .dy Parsons. Premdent
b'an .cv Perians. Prevalent-Elect
M~, Gan~ paxt. Pres~dent
Marsha Paul~en Peters. Secretary
Jodie Theobald. Treasurer
Sandra Jqvnt. Safe.ty Co.Chatr
Michelle Piene. $afe.ty Co-Chart
THE DPO ANNUALLY PRESENTS THE MYRNA ARNER SAFETY AWARD TO
SOMEONE IN OUR SCHOOL DISTRICT WHO HELPS PROMOTE THE SAFETY OF
OUR STUDENTS. ON BEHALF OF THE DISTRICTWIDE PARENTS' ORGANIZATION
EXECUTIVE BOARD WE WISH TO CONGRATULATE YOU ON YOUR RECENT
NOMINATION. YOUR EFFORTS IN ERECTING NEON CROSSING SIGNS AND
TRAFFIC LIGHTS NEAR SCHOOLS AND MEETING WITH THE AD HOC TRAFFIC
SAFETY COMMITTEE WERE MUCH APPRECIATED,
SINCE WE HAD SEVERAL EXCELLENT NOMINEES, OUR DECISION WAS VERY
DIFFICULT . WE WILL BE ANNOUNCING THIS YEARS RECIPIENT AT OUR
SPECIAL RECOGNiTION EVENT TO BE HELD ON APRIL 26. ALTHOUGH YOU
WERE NOT OUR AWARD RECIPIENT THIS YEAR, WE TRULY APPRECIATE YOUR
EFFORTS TO HELP MAKE OUR SCHOOLS A SAFER PLACE. WE LOOK FORWARD
TO YOUR CONTINUED SUPPORT.
SINCERELY,
MICHELLE PIETTE & SANDRA JOYNT
DPO SAFETY CO-CHAIRS
media unit, cable division, city of iowa city
410 E. Washington St., Iowa City, Iowa 52240 Ph. (319) 356-5047 Fx: (319) 356-5009
date: April 19~
to: Drew Sha~.~r
fro: Bob Har~-,,,,,
re: Unit Awed ~
Attached is your copy of the letter of congratulations that announced that the Cable
Division's Media Unit was selected to receive the Commissioner's Special Award
for Excellence in Traffic Safety. This award recognized the twenty minute video
program, Child Safety Seats, produced for the City of Iowa City Police Department.
As the title suggests, the video demonstrates safety issues related to child safety seats
used in automobiles. The video has been cablecast on Channel 4, used by the Police
Department in presentations, shared with other communities and is currently being
considered for a national award.
Among those recognized were Jerry Nixon, Kathy Venske, Ethan Fox, Rob Rains,
and myself. Of special note was Rob Rains' contribution--a computer animated
section that graphically demonstrated the result of an incorrectly attached child
safety seat. Rob, a participant in the Mayor's Youth program, and Ethan Fox, our
Senior Editor, were asked to attend the award ceremony in Des Moines to accept the
award for the Cable Division.
I am very proud of these staff persons. Child Safety Seats, the result of a committed
group effort, represents the objectives of community service and quality video
production that is the cornerstone of the Media Unit's goals.
The Cable Division received a plaque which I have placed with other awards and
recognitions that the Media Unit and the Division have received on the wall in our
office. In addition, each staff member who participated received a Certificate of
Appreciation from the Iowa Governor's Traffic Safety
TERRY F. SRAN~TAD. GOVERNOR
DEPARTMENT OF PUBLIC SAFETY
PAUL H. WlECK II. COMMISSIONER
February 15, 1995
Cable TV Division
c/o Drew Shaffer
410 E Washington St.
Iowa City, IA 52240
REs Traffic Safety Award
Dear Mr. Shaffer:
Congratulations! It is my pleasure to announce that the Cable TV
Division has bee~ selected to receive the Commissioner's Special
Award for Excellence in Traffic Safety.
The award will be presented on Thursday, March 16, 1995, during
the Governor's Highway Traffic Safety Conference being held at
the Embassy Suites Hotel, 101 East Locust Street, Des Moines,
Iowa. The awards ceremony will begin at approximately 1:00 p.m.
following the luncheon. We invite you to Join us for lunch,
which is scheduled for 12:00 noon. Lunch will be provided for
you and one guest. You are also welcome to attend the entire
conference. A registration brochure is enclosed. The fee is $25
to attend the conference.
Please call Ihla Hochstetler at (515) 281-3907 by March 9, 1995
to confirm whether you plan to attend. For more information on
the conference, you may contact Carson Whitlow at 515-281-8348.
Congratulations again and we hope to see you at the conference.
Very truly yours,
..... 3~ "--" ~,.J'"~, ~. '\ ~.-~_
· ~ J. MICHAEL LASKI f Directpr
I "~Governor's Traffic Saf~y Bureau
"~. MJC/sb
· cc: M. Campbell
· ,~ C. Whir low
file
GOVERNOR'S TRAFFIC SAFETY BUREAU
307 EAST 7TH STREET / DES MOINF.5. IOWA 503194:)248 / 51 ~281-3907
To: TOM CITY CLERK From: Ooard oF Supervisors 5-3-95 8:39aa p, Z e¢ 4
John.~un Count-
Charles D. Duffy, Chairperson
Joe Bolkcom
Stephen P. Lama
Don Sehr
Sally Slutsman
BOARD OF SUPERVISORS
May 4, 1995
1. Call to order 9:00 a.m.
2. Action re:
3. Action re:
FORMAL MEETING · .
Agenda
claims
informal minutes of April 25th recessed to April 27th and the
formal minutes of April 27th.
Motion re: clarification of Dr. Cli~on's reference to Joe Duffys' waste water
treatment facility as an "open pit system" as stated in the April 20, 1995
formal minutes. The correct term is "constructed wetlands waste water
system".
5. Action re: payroll authorizations
6. Business fforn the County Auditor.
a) Action re: permits
b) Action re: reports
1. Clerk's March monthly report.
c) Motion re: setting public heating on proposed FY 95
amendment requests for Thursday, May 25, 1995 at 9:30 a.m.
d) Other
budget
913 SOUTH DUBUQUE ST. P.O. BOX 1350 [OWACITY, IOWA 52244-1350 TEL:(319) 3564000 FAX: (319) 356-6086 Iq~
To: IOg~ CTTY CLERk( From: Board of' Supervisors 5-3-95 8:39am p. 3 ff 4
Agenda 5-4-95
Page 2
7. Business from the Assistant Zoning Administrator.
a) Second consideration of application Z9460 of Hazel Baker.
b) Final consideration of application Z9505 of Joe Duffy.
c) First and Second consideration of the following Zoning application:
1. Application Z9501 of Kurt Gillette, Springville, Iowa, requesting
rezoning of 24.4 acres kom A1 Rural to A3 Floodplain of certain
property described as being in the W 1/2 of the NE 1/4 of Section
11; Township 81 North; Range 5 West of the 5th P.M. in Johnson
County, Iowa (This property is located north and west of the old
SutliffBridge and East of the relocated 8utliff Road NE (F14) in
Cedar Twp.).
Other
8. 9:30 a.m. - Public Hearing on Conditional Use Permit:
a) Discussion/action re: the following Conditional Use Permit:
Application CU9501 of Alan Weinstein, Iowa City, requesting
approval of a Conditional Use Permit for a home business to operate
an Art Gallery as allowed under Chapter 34, Conditional Use
Permits of the Johnson County Zoning Ordinance. The location of
said art gallery is described as being in the NE 1/4 of Section 18;
Townsltip 79 North; Range 5 West of the 5th P.M. in Johnson
County, Iowa (Scott Twp.).
9. Business from the County Attorney.
a) Report re: other items.
To: IOl~ CITY CLERK From: Board of' Superv/.sars §-3-g§ 8:39am p. 4 of' 4
Agenda 5-4-95
Page 3
10. Business from the Board of Supervisors,
a) Discussion/action re:setting public heating for Economic
Development Set-Aside application for Learning Curves, Inc. for May
18, 1995 at 9:00 a.m.
b) Discussion/action re: letter from Paul Morsch regarding resignation
from the Johnson County Breadband Telecommunications Commission.
c) Discussion/action re: Proclamation for National Foster Parents Month
for May.
d) Discussion/action re: fu:eworks permit.
e) Other
11. Adjourn to informal meeting.
a) Inquiries and reports from the pdblic.
b) Reports and inquires from the members of the Board of Supervisors.
c) Report from the County Attorney.
d) Other
12. Adjournment
To: I0~ CIPt CLER~ From: Board of Supervisors 5-0-95 8:53am p. Z of 3
Johnsun Cuunly
Charles D. Duffy, Chah-p¢~son
Jo~ Bo{k¢om
Sicphcn P. L~¢{n~
Don Sch~
S~{{y Slutsm~
BOARD OF SUPERVISORS
May 9, 1995
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
Review of the informal minutes of May 2nd recessed to May 4th and the
formal minutes of May 4th.
Business from Frieda Shannon re:
Business from Veterans
guidelines/discussion.
Senior Center update/discussion.
Affairs Commission re: Veterans Affairs
5. Business from the County Auditor.
a) Discussion re: resolution transferring from the General Basic Fund to
the Capital Projects Fund.
b) Other
Business from Lawrence Bryant, Field Services Coordinator for Iowa
Department of Trm~sportation re:services provided by his
department/discussion.
7. Business from Mike Sullivan, Director of Ambulance Department
a) Discussion re: FY 95 budget amendment request.
b) Other
913 SOUTH DUBUQUE ST.
P.O. BOX 1350
IOWA CH'Y, IOWA 52244-1350
TEL: (319) 356-6000
To: ~O~CZTY CLER; From Be4rd o; Supervisors 5-Q-95 8:53e~ p. 3 o~ 3
Agenda 5-9-95 Page 2
8. Business from the Coun~ Afiorney.
a) Discussion re: resolution compromising $7,924.25 delinquent taxes,
penalties, interest and costs on scavenger tax certificate #8-586 for
$3,069.00 (parcel #57101000, building on leased land in 8howers
Addition, Government Lot 4, Section 22 Township 79 Range 6).
b) Executive Session re: Oakes rs. Johnson County/report/discussion.
c) Other
9. Business from the Board of Supervisors.
a) Discussion re: legal representation during Board meetings.
b) Discussion re: meeting schedule ofBeard of Supervisors.
Discussion re: vehicles for Zoning and Board office.
d) Discussion re: spring cleanup.
e) Discussion re: agendas (other).
f) Discussion re: letter from Kathy Green, Supervisor, Off-Site Programs
regarding Grant Wood Area Education Agency.
g) Discussion re: Broadband Telecommunications Commission.
h) Reports
i) Other
10. Discussion from the public,
ll. Recess.
CITY OF IOWA CITY
CITY OF IOWA CITY
FY95
COMPARISON OF BUDGET
TO ACTUAL REVENUES,
EXPENDITURES AND CASH POSITION
FOR THE NINE MONTHS
ENDING MARCH 31, 1995
GENERAL FUND
Overview of FY95 Budget @ 3-31~95
The General Fund revenues, expenses and cash position for the nine months ending March
31, 1995, is summarized as follows:
Beginning Cash 7/1/94
Revenues
Expenditures
Revenues less Expenditures
Ending Cash 3-31-95
FY95 Amended FY95 Actual Percent FY94 Actual
Budget ~ 3-31-95 Rec'd. Exp. ~ 3-31-94
$7,268,823 $7,268,823 (;5,924,364
26,665,293 17,209,214 65% 16,259,095
27,191,405 18,398,837 68% 1 7,376,974
(526,112) (1,189,623) (1,1t7,87_9)
$6,742,711 $6,079,200 $4,806,485
3-31-94
Actual % to
Total FY94
Actual
66%
74%
Overall, the 3-31-95 cash balance of $6,079,200 is good compared to where I expect the General Fund to be at year en.
($6,742,711). April and May receipts will reflect the balance due on property tax revenue of approximately $5.6 million
Actual oxpenditures are at 68% of the budget amount three-quarters of the way through the fiscal year.
FY9$ General Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
530O
$25O
S~O
5150
$100
$50
S00
Revenues Expenses Cash Balance
-2-
FY95 General Fund Revenues
Budget to Actual
for the Nine Months Ending 3/31/95
Millions
$14.0 J
$120
S10.0
$80
$6.0 -?
$4.0 ~
$~0 ~
S0.0 -/ "
I
Trans[ Empl. Ben.
Prop. Tax
State Funding
[] Budget [] Actual
Fines, Fees
Road Use Tax Serv Chargeback All Other
-3-
FY95 General Fund Expenditures
Budget to Actual by Major Category
for the Nine Months Ending 3/31/95
Millions
$1500
$5 O0 -
so co '/"' "
Personal Services
0.96
Commodities
I Capital~ Outlay I
Charges for Services Transfers Out
Other
-4-
THIRD QUARTER REPORT
ENDING MARCH 3'1, '~995
ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET
I have summarized the General Fund revenues into nine (9) major revenue categories. The analysis of each
category follows.
General Fund Year to Date Budqet Analysis:
Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majodty
of property tax revenue is received twice a year, approximately 50% in October and 50% in Apdl.
This coincides with the due date of property tax bills from prepedy owners. $7,567,175 or 57% of
the FY95 budget of $13,282,867 was received as of 3-31-95 compared to $7,109,547 or 57% of the
FY94 total actual at 3-31-94. I expect to receive at least the budgeted amount by year end.
Prepedy Tax Transfer - Employee Benefits - This properly tax revenue soume is recefpted in the
Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of
FICA, IPERS & Police and Fire Pension contributions, health and dental premiums, etc.) in the
general fund. Transfers totaling $2,482,352 or 76% of the FY95 budget of $3,260,877 was
transferred in as of 3-31-95 compared to $2,387,581 or 75% of the FY94 total actual at 3-31-94. I
expect to receive at least the budgeted amount by fiscal year end.
Road Use Taxes - This is a gas tax that is received by the State of iowa, paid to the City on a per
capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund
to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by
these depadments. Transfers totaling $1,726,150 were 69% of the FY95 budget of $2,508,886
compared to $1,584,139 or 7% of the FY94 total actual at 3-31-94. At this point I don't expect to
receive the budgeted amounts by fiscal year end, but there will be a corresponding decrease in
expenses in Traffic Engineering and Public Works Divisions to offset this.
State Funding * This revenue source, which comes from the State of Iowa, consists of state aid,
personal property replacement tax (flat $ amount), and bank franchise tax. Except for the bank
franchise tax, the State remits these revenues to the City in two equal installments, one in December
and the other in March.
State Aid revenue totaling $635,071 is 100% of the FY95 budget of $635,000 and approximately the
same as last year ($635,203).
Personal Property Replacement (PPR) tax revenue totaling $320,777 is 100% of the FY95 budget
of $320,000 and the same as last year ($320,267).
Bank Franchise tax revenue totaling $957 is 1% of the FY95 budget of $100,000 and approximately
$23,000 less than last year at this time. I still expect to receive up to the budgeted amount by fiscal
year end.
Charqeback of Services - This revenue soume consists of administrative charges to the Enterprise
Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works
Administration Departments, a new City Attorney chargeback, use of the Document Services Division,
use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the
Enterprise Funds and the Cable TV chargeback are calculated dudrig the budget process and then
transferred to the Genera[ Fund proportionally each month, 75% of the budget has been received at
3-31-95. The City Attorney, Document Services and Central Services chargeback is based on actual
use. The City Attorney chargeback is budgeted at $50,000 and $24,229 has been received through
3-31-95.
Fines, Permits, and Fees. This category includes quite a vadety of different revenue sources. The
largest are Recreation fees, building and housing permits and inspections, parking fines, and
magistrate court fines.
Overall, fines, permits and fees totaling $1,554,794 are 78% of the FY95 budget of $1,997,115.
expect to receive up to the budgeted amount by fiscal year end.
Recreation Fees totaling $385,378 are 62% of the FY95 budget of $620,904 and $9,000 more than
the same time last year.
Building Permits and Inspections totaling $324,125 are 71% of the FY95 budget of $454,450 and are
$33,000 more than the same time period last year.
Parking Fines totaling $272,905 are 101% of the FY95 budget of $270,000 and $75,000 more than
the same time period last year.
Housing Permits and Inspections totaling $85,415 are 69% of the FY95 budget of $123,250.
Magistrate's Court revenues totaling $119,250 are 114% of the FY95 budget of $105,000 and
$34,000 more than the same time pedod last year.
All other fines, permits and fees totaling $367,721 are 87% of the FY95 budget of $423,511.
Contractual Services * Overall, contractual services totaling $969,491 are 93% of the FY95 budget
of $1,036,781. The University Fire Contract payment is received in the first quarter of each year
based on actual expenses ofthe Fire Department for the previous fiscal year. Actual receipts totalled
$721,576 compared to $654,9.00 or $43,000 more than last year.
Johnson County contract revenues are to pay for the use of the Library and Senior Center by
residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive
at least the budgeted amount of $315,444 by fiscal year end.
Hotel/Motel Tax - Revenues totaling $358,723 are 81% of the FY95 budget of $440,000 and $40,000
more than last year at this time. The new 7% rate went into effect on January 1, 1993. Actual
receipts are allocated as follows:
Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund
(10%), starting 1-1-93 Acquisition (7%), and Development (3%).
All Other Income - Other income totaling $742,055 is 39% of the FY95 budget of $1,921,367. The
budget was amended to include a CEBA grant of $935,000 which is for Moore Business Forms and
NCS.
Overall, general fund revenues totaling $17,209,218 are 64% of the FY95 budget of $26,665,293 compared
to $16,259,105 at the same time last year. I expect to receive at least the budgeted amount of revenues by
fiscal year end.
-6-
Exl~endlturas:
Overall, expenditures totaling $18,398,837 are 68% of the FY95 budget of $27,191,405. This compares to
$17,376,974 or 51% of the FY94 actual as of 3-31-94. Below is a summary of the actual compared to budget
expenditures by category:
FY95 FY95 FY94 3-31-94
Description FY95 Actual Act. % Actual Act. % to
(in $1,000s) Bud.qet ~ 3.31-95 of Budqet ~, 3-31-94 FY94 Actual
Personal Services $16,367 $12,092 74% $11,076 74%
Commodities 949 579 61%' 545 69%
Charges for Services 5,002 2,871 57% 3,105 74%
Capital Outlay 1,378 671 49% 686 63%
Transfers Out 3,448 2,145 62% 1,633 86%
Other 47 41 97% 331 86%
Contingency 0 0 0% 0 0%
TOTAL ~27,191 ~!8,399, 6._8% ~i'17,376 74%
Personal services actual expenses of $12,092,343 are 74% of FY95 budget of $16,366,996 and slightly under
where they should be with twenty of the twenty-six (76%) pay periods completed as of 3-31-95.
Charges for Services totaling $2,870,637 are 57% of the FY95 budget of $5,074,534. $935,000 is budgeted
for CEBA payments to Moore Business Forms and NCS but have not been spent yet.
Only $670,747 or 49% of the $1,378,544 capital outlay budget has been spent to date.
Contingency was originally budgeted at $248,890 but was amended by $75,000 to $323,890. The balance
at 3.31-95 is $0. The following items were amended for by using contingency:
Library roof repairs ($24,480), Library Building Design ($50,000), Airport - Local Match for Grant ($22,324),
Repairs to Building ($69,120), City Clerk. Codific.~tion ($9,242), Indexing Program ($6,800), New City Codes
& Supplements ($12,329), Finance Administrative Secretary Computer ($3,000), Treasury - office supplies
($2,308) and a chair ($317), Urban Planning Grant - local match ($354), Engineering Software ($3,710),
Police - Temporary Disability Health Care ($5,674); Government Buildings - unbudgeted building repairs
($13,151); CBD -Bike Racks ($18,395), hire seasonal employees earlier ($3,645), portable toilets for Jazz Fest
($510), storage shed for Farmers' Market ($1,095); Parks - support of Alliance Youth Programs ($2,800),
Purchase bail field maintenance machine ($6,180); Accounting - audit fees related to flood grants ($5,000);
Fire. overtime ($30,000); PCD - Near southside consultant ($21,220); Forestry - additional funds needed for
tree ramoval and transplanting ($3,660); Capital Projects Funding ($8,776).
-7-
CiTY OF IOWA CITY
FISCAL YEAR 1988
GENERAL FUND REVENUES BY MAJOR CATEGORY
FOR THE NINE MONTHS ENDING MARCH 31, t985
10000 GENERAL FUND
RECEIPT TYPE
'BEGINNING CASl{ BALANCE
1) PROPERTY TAX
2) TRANSFER: EMPL BENEFITS LEVY
3) ROAD USE TAX
4) STATE FUNDING:
STATE AID (gotreedy Munnpal
;Y84%
MONTH FYg8 REC~DI
FY95 ENDING Y.T-D %REC'D/ Y-T-D TO
AMENDED MAR 31, UAR 31, BUDGET SPENT TO MAR 31, FY84
BUDGET 1998 1985 BALANCE BUDGET 1994 ACTUAL
7,263.622 6.554.288 7.268,822 5.924,364
13.282.867 403.090 7.567.175 5.715,692 57.0'/~ 7.109,547 57.3%
3.260.577 256.427 2.462.352 778.525 76.1% 2,387,581 74 6',~
2,~8.886 219.510 1.726.150 782,736 6~ 8'/, 1,584,139 70.8%
1.047,400 87,158 784.525 252.875 74.8% 770,597 ?49%
50.~O O 24,229 25.771 485%
35.000 2.9~7 26.250 8,750 78.0% 26.385 75.0%
30,000 4.759 16.669 13.331 55.6% 14,742 58,7%
1,152,4~0 94.835 851.673 310,727 73.3% 811.724 60.0%
620.904 71.01I 385,378 235.526 62.1% 376,469 58.3%
4~4,450 28.635 324,125 130.325 7L3% 291.149 65.4%
270.000 37.358 272.~5 -2.905 101.1% 197.544 695%
123.250 9.023 85.415 37,835 69.3% 76,303 803%
105.000 10,833 119.250 -14.250 113.5% 85.432 67.4%
86.5~O 11.406 82.410 4,090 95.3% 78.423 71.4%
75,600 1.328 62.385 13.215 825% 68.353 840%
72.935 7,052 59.106 13,829 810% 60.131 77.1%
71.346 13.160 51.382 19.964 720% 42.798 71.3%
35.5~0 2.81l 33.304 2.196 938t~ 23.937 68.6%
55.0(]0 5,049 40.407 14,593 738% 19.298 408%
26.630 1.995 38.727 .12,097 145.4% 6.048 264%
1,997.11B 199.676 1.5.54.794 442.321 77.5% 1.322.885 680%
721,337 0 721.576 -299 100.0% 678.933 ICO.0%
315,444 20.812 247.915 67,529 786% 265.476 86.1%
1.036.78t 20.812 969,491 67,2~O 935% 944.409 93.0%
440000 0 358.723 81.277 815% 318.314 745%
210.000
SO.000
11,500
25.0~0
97,882 276.371 -66.371 131 6',~ 114,799 59.4%
0 50.(~0 0 1000% 0 00%
CiTY OF IOWA CITY
GENERAL FUND EXPENDITURES BY DIVISION
FOR THE NINE MONTHS ENDING MARCH 3t, '1995
MONTH FY~6
FY g$ ENDING Y-T-D %REC'DI Y-T.~
t0000 GENERAL FUND AMENDED MAR 31, MAR 3t, BUDGET SPENT TO MAR 3t,
EXPENDITURE BY DIVISION BUDGET 1995 1995 BALANCE BUDGET 19~4
GENERAL FUND
CITY COUNCIL -84,135 -10,902 -55,909 -28.226 66.5% -55,824
CiTY CLERK .233,700 -24,213 -176,321 -57.379 75.4% -232,890
CITY ATroRNEY -358,340 -81,887 -248,826 -109.515 69.4% .218,418
CiTY ht~NAGER .342.120 -41.126 .243,380 .99.760 71.1% .1~3.023
HUMAN RELATIONS .236.892 -21.855 .168,334 .68.558 71.1% .168,000
AOA TASK FORCE -15 -496 496
FINANCE OEPT. ADMINISTRAT .221,915 .22.394 .159,551 .62.3~4 71.9% .147,426
ACCOUNTING&REPORTING .381.313 -37,426 .259.884 -121.429 68.2% -238,591
CENTRAL PROCUREMENT .202,740 .19.625 .142,966 -59,772 70.5% -131.260
PURCHASING-FLOOD OPERATIO -853 853 -830
TREASURY -518,861 .55.727 -358,510 .160,351 69.1% -327.544
DOCUMEN i' SERVICES -190.714 .20,635 .134.518 -56.198 70.5% .134.015
INFORMATION SERVICES -420.878 .29.350 .290.545 .130,133 69.1% -204,989
RISK MANAGEMENT .232.810 .210,684 -22,146 905% -486.157
GOVERNMENT BUILOINGS .299,358 .21,791 .167,882 .91,474 64.7% .176.809
HUMAN R[GHTS ACTIVITIES -89.499 -6.843 .32,311 -27.188 54.3% -37,957
NON.OPERATIONALADMIN. .2,764,552 .189,098 -2,041.582 -722.970 73.8% .1.870,304
ppo DEPT. ADMINISTRATION .190,230 .18.305 .121,743 .68.487 64.6% .133,137
URBAN PLANNING .239,600 .18.918 .134.071 -105.529 5-80% .152,714
NEIGBORHOOD SERVICES -66.474 .7.480 -47,215 .19.259 71.0% -40,132
COMM. OEV.-N ON GRANT ACTI .118,450 -5.300 .39,926 -78.524 33.7% -83,295
CDBG-FLOOD OPS..NON GRANT -1.638
ECONOMIC DEVELOPMENT .1.157,149 .5.759 -80,713 .1,078,436. 7.0% -79.728
COMPREHENSIVE PLAN UPDATE -6,805 -104 -1,160 .5.645 17.0%
HIST. PRESERV. GRANT-PHAS -1,693 .3.554 3,554
ARCH/HIST SURVEY GRANT -2.974 2.974
LONGFELLOW NEIGHBORHOOD S -7.500 .7.500 6.0%
ENGINEERING -528,246 -37.998 -292,986 .23.,.260 65.5% -333.391
PUBLIC WORKS AOMINISTRATI .140,324 -11.597 -100,277 `40.047 71.5% .91,100
CBD MAINTENANCE -198,931 -9.829 .119,366 .79,565 60.0% -83.588
ENERGY CONSERVATION -30,258 -3.051 -21,687 .6.571 71.1% .20.277
POLICE DEPARTMENT ADMIN. -293.198 -31.707 -219,017 -74,179 74.7% -197,081
POLICE pATROL .2.977,419 .290.182 -2.144,941 .632,478 72.0% .1,974.503
CRIMINAL INVESTIGATION .424,049 `43.364 -308.877 -115,172 72.8% -288,243
RECORDS AN D IOENTIF{CATIO .277,024 .24,735 -183,275 -93.749 66.2% -164.507
COMMUNI~f SERVICES BUREAU .189.233 -23.747 .129.085 .60,148 68.2% -119,298
EMERGENCY COMMUNICATIONS `476.526 -45,963 -348,143 -128,383 73.1% -305,858
BIKE/PEDESTRIAN SAFETY GR -2.559 2,559 -3,552
FLOOD OPERATIONS 0 0 -32,874
POLICE/DRUG ELIMINATION G -4.590 4,800
FIRE PROTECTION -3,086,970 -277.887 -2.363,925 .722,845 78.6% -2,145,531
ANIMAL CONTROL -?.29.285 -17,555 -159,624 -89,661 69.6% -258,436
HIS DEPARTMENT ADMINtSTRA -185,588 -18.352 -129,153 -56,435 696% -91,241
BUILDING INSPECTION -315.445 -32,319 -235,~02 .50,443 74.6% .180,947
HOUSING INSPECtOHS -203.495 -19.465 -147,370 -58,125 72.4% -130,954
FIRE EQUIP REPLACE RESERV -139.855 -138.855 0 100.0%
TRAFFIC ENGINEERING -851.609 -66,527 -544,602 -307.607 63.9% -544,770
STREET SYS MAINT .1.713.234 -176.984 -1.229.050 -484,184 71.7% -1.143,249
FORESTRY OPERATIONS -197.706 -13,010 -129,307 -88.399 65.4% -106,522
CEMETERY .187,636 -16.928 -131.275 `88,381 70.0% .122.680
RECREATION .I,724.754 -144,693 -1.267.808 -457.146 73.5% -1,218.422
PARKS -1,119,819 -57.164 -527.607 -591.912 47.1% -827.638
LIBRARY -2.568.244 -253,374 -1.937,605 -630.639 75.4% -1,800,254
EARKS & REC ADMIN -152,824 -15.592 -112.122 -40,702 73.4% -102.188
SENIOR CENTER -461,675 -38,819 .317,547 .144,128 68.8% -282,552
LIBRARY EQUIP. REPL. RESE -13,500 .I.367 .12,133 10.1% -2.057
PARK LAND ACQUISITION RES -161,200 -1,467 .18,590 .142,700 11.5% -t.158
LIBRARY PUBLIC ACCESS RES -391 -391 100.0% -952
COMPUTER REPLACEMENT -26,436 -7,430 -9,436 -17,000 35.7% .7,149
PARK LAND DEVELOPMENT RES -24,000 -24.0(30
TOTAL EXPENDITURE .27,191,405 -2.270.037 .18,398,825 -8.792,580 67.7% -17.376,974
NET RECEIPTS OR EXPENDITURES -526,112 -475,089 .1,189,623 663,511 -1,117,819
ENDING BALANCE
6,742.710 6,079,t99 6.079.199 663.511 4.806,485
Enterprise Funds:
Parking Fund '
Pollution Control Fund
Water Operating Fund
Refuse Collection Fund
Landfill Operations Fund
Airport Operations Fund
Mass Transit Fund
ENTERPRISE FUNDS NOTES
MARCH 31, 1994
Below is a summan/by ~und of the FY95 budget and actual beginning cash balance, revenues, expenses (as
amended) and ending cash balance with a brief explanation of major line items over or under budget.
Parkln__~.
3-31-94
Actual %
FY95 FY95 FY94 to Total
Description FY95 Actual % of Actual FY94
in 1L_..[[,.~.~ _Bud,qe_t ~ 3-31-95. Bu__dclet ~. 3-31-94_ Actual
Beginning Cash Balance $1,254 $1,254
Revenue $1,375
2,953 2,401 81%
Expenses 2,212 73%
-_33,059 _-1,957 _64% _ -2.1_09 .6.7%
ENDING DASH BALANCE .~ ,,, ~!~698_ ~.~__~.~
Overall, the March 31, 1995, cash balance of $1,698,389 is good.Revenues totaling $2,401,013 are 81%
of the FY95 budget of $2,953,000 and $187,000 more than the same time pedod last year. Below is a
schedule comparing revenue by type for the nine months ending March 31, 1995, and 1994.
.D_ ESCRIPTI_ON
$3 FINES
INTEREST
ON/OFF STREET METERS
PARKING LOT PERMITS
RAMP PERMITS
CAPITOL ST RAMP
DUBUQUE ST RAMP
CHAUNCEY SWAN RAMP .
METERED
OTHER REVENUE
FY95
Actual as a
9 mos. actual 12 mos. 9 mos. actual % of
@ 3-3%94- actual @ 3-31-95- FY95 Budget @
__FY94 .. FY94 _FY95 B_UDGET. 3_-31-95
195,955 301,965 360,259 300,000 120%
122,546 151,448 182,054 240,000 76%
456,901 603,956 459,031 607,000 76%
95,040 115,905 82,361 125,000 66%
121,854 168,753 174,720 165,000 106%
813,031 1,041,551 733,426 1,025,000 72%
310,354 401,017 264,304 375,000 71%
20,507 31,896 48,095 24,000 200%
76,387_ ~222,518_ __96,760 _ 92,000~ .105%
Total Parkthg Revenues2,212,575 3,039,009 2,401,013 2,953,000 81%
Parking Fines totaling $360,259 at 3-31-95 are 20% or $60,000 more than the FY95 budget of $300,000 and $165,000
more than last year at this time. The main reason for the higher amount is due to the policy of escalating fines.
Interest income totaling $182,054 is 76% of the FY95 budget of $240,000 and $60,000 more than last year at this time.
This is due to higher interest rates and longer term Certificates of Deposit matudng in FY95.
On/Off Street Meter revenue totaling $459,031 is 76% of the FY95 budget of $607,000 and $2,100 more than the
same time last year ($456,901).
Parking Lot Permit revenue totaling $82,361 is 66% of the FY95 budget of $125,000 and $12,700 less than the same
time last year ($95,040).
Ramp permit revenue totaling $174,720 is 106% of the FY95 budget of $165,000 and $53,000 more than the same
time last year ($121,854). This is mostly attribulable to the opening of the Chauncey Swan Parking Facility in October,
1993.
-11-
Capitol St. ramp revenue totaling $733,426 is 72% of the FY95 budget of $1,025,000 and $80,000 less than the same
time period last year ($813,031).
Dubuque St. ramp revenue totaling $264,304 is 71% of the FY95 budget of $375,000 and $46,000 less than the same
time last year ($310,354).
Expenses totaling $1,956,976 are 64% of the FY95 budget of $3,058,918. Capital Outlay totaling $5,745 is 7.2% of
the FY95 budget of $80,257. Transfers totaling $939,829 are 62% of the FY95 budget of $1,515,105.
Wastewater Treatment Fund -
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in $1,000s) Bud.qet ~ 3-31-95 Budget @ 3-31-94
Beginning Cash Balance $1,918 $1,918 $1,842
Revenue 7,448 5,471 74% 4,842
Expenses -6,974 -4,504 65% 4,736
ENDING CASH BALANCE $2,392~ $2,885. $1,948.
3-31-94
Actual %
to Total
FY94
Actual
74%
73%
Overall, the Mamh 31, 1995, cash balance of $2,885,115 is good and remains relatively unchanged from the last
quarter.
Revenues totaling $5,471,34~ are 74% of the FY95 budget of $7,447,982.
Wastewater Fees totaling $4,660,636 are 69% of the FY95 budget of $6,739,775 and $270,000 more than last year
at this time. The newest rate increase went into effect for bills sent out on or after Mamh 1, 1995.
Interest income totaling $420,046 is 129% of the FY95 budget of $325,000 and $304,000 more than last year at this
time.
A total of $140,847 was received from FEMA for flood related expenses that occurred in FY94 and $237,590 from
restructuring the escrow on the 1993 refunding bond issue.
Expenses totaling $4,504,175 are 65% of the FY95 budget of $6,974,213.
Water Operating Fund -
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in $1,0005) Budget ~, 3-31-95 Budget ~ 3-31-94
Beginning Cash Balance $1,924 $1,924 $1,908
Revenue 4,156 2,985 72% 2,626
Expenses -4,296 -2,392 56% -2,687
ENDING CASH BALANCE $1,784. $2,517. $'1,847.
3-31-94
Actual %
to Total
FY94
Actual
71%
73%
Overall, the March 31, 1995, cash balance of $2,517,465 is good. Revenues totaling $2,985,089 are 72% ofthe FY95
budget of $4,156,505.
Water fees totaling $2,783,558 am 70% of the FY95 budget of $3,984,505 and $258,000 more than last year at this
time.
Interest income is $44,000 more than the FY95 budget of $70,000.
Expenses totaling $2,391,505 are 56% of the FY95 budget of $4,296,632.
Actual transfers totaling $233,115 are 22% of the FY95 budget of $1,048,971. The transfer budge~ is mainly
comprised of water-related General Obligation (GO) debt. Most GO principal payments occur in June of each year
and the money will be transferred out at that time.
Refuse Collection Fund.
3-31-94
Actual %
FY95 FY95 FY94 to Total
Description FY95 Actual % of Actual FY94
(in $1,000s) .Bud.qet ~3-31-95 Budqet ~ 3-31-94 Ac~al
Beginning Cash Balance $298 $298 $272
Revenue 1,668 1,285 77% 1,270 74%
Expenses -1._~882 -1,276 68% :1,233 73_.~%
ENDING CASH BALANCE
FY95 revenues totaling $1,284,815 are 77% of the FY95 budget of $1,667,800.
Refuse and curbside recycling fees totaling $1,218,283 are 77% of the FY95 budget of $1,575,000 and $12,000 more
than last year at this time.
Yardwaste bag sales totaling $54,190 or 68% of the FY95 budget of $80,000.
Expenses totaling $1,276,050 are 68% of the FY95 budget of $1,882,273.
Landfill OI3eratlons Fund-
FY95 FY95 FY94
Description FY95 Actual % of Actual
lin $1,000s~ Bud~ C~ 3-31-95 Bud.__~q~. @ 3-31-94
Beginning Cash Balance $1,610 $1,610 $875
Revenue 3,569 2,963 83% 2,649
Expenses _-5?, 134 -2,731 .66% -2~264
ENDING CASH BALANCE ~,045 ~ ~1,250~
3-31-94
Actual %
to Total
FY94
Actual
72%
77~%
Overall, the March 31, 1995, cash balance of $1,811,483 is good and relatively unchanged from the last quarter.
FY95 revenues totaling $2,962,864 are 83% of the FY95 budget of $3,569,500 and $314,000 more than the same
time last year, Landfill tipping fees totaling $2,847,934 are 80% of the FY95 budget of $3,550,000. Interest revenue
is $48,000 over budget.
Expenses totaling $2,731,124 are 66% of the FY95 budget of $4,134,146.
Airport OI3eration -
FY95 FY95 FY94
~' Description FY95 Actual % of Actual
'~ (in $1,000s) Bud.qet ~. 3-31-95 .Bud,qet ~ 3-31-94
'.~iil Beginning Cash Balance $37 $37 $9
Revenue 344 185 55% 143
..- Expenses r.373 -192 51_.~.% -10_._~2
" ENDING CASH BALANCE $8 ~30 ~
Revenues totaling $185,325 are 54% of the FY95 budget of $344,456.
-13-
3-31-94
Actual %
to Total
FY94
Actual
66%
54%
Hangar rental totaling $69,877 is 67% of the FY95 budget of $105,000.
General Fund subsidy totaling $104,911 is 45% of the FY95 budget of $234,456. This subsidy includes transfers from
General Fund for several Capital Improvement projects. A transfer out to the Capital Improvement Fund is included
in the expense budget.
Expenses totaling $192,033 are 51% of the FY95 budget of $373,600.
Mass Transit Fund -
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in $1,000s) Budget ~,, 3-31-95 Budget .~ 3-31-94
Beginning Cash Balance $123 $123 $154
Revenue 3,056 2,442 80% 2,256
Expenses -3,041 -2,174 71% -1,995
ENDING CASH BALANCE $138 $391 $4t6.
3-31-94
Actual %
to Total
FY94
Actual
84%
73%
Revenues totaling $2,441,938 are 80% of the FY95 budget of $3,055,811. Transit fees totaling $501,483 are 79%
of the FY95 budget of $638,000 and $20,000 less than the same time last y~ar. Federal UMTA moniee totaling
$296,978 have been received. State grant revenue totaling $198,570 is 100% of the FY95 budget.
The General and Parking Fund subsidies totaling $1,4'16,465 are 75% of the FY95 budget of $1,888,611 as they are
transferred at a uniform rate throughout the year.
Expenses totaling $2,174,183 are 71% of the FY95 budget of $3,040,708. The FY95 budget reflects the cost of
adding a new mute starting January 1 ($30,000).
-14-
FY95 Parking Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Revenues Expenses
Cash Ba!ance
FY95 Wastewater Treatment Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Expenses
~15-
Cash Balance
FY95 Water Operations Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Re,,,e¢~ues Expenses Cash Balance
FY95 Refuse Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
/
Revenues Expenses Cash Balance
-16-
FY95 Landfill Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
FY95 Airport Operations Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
.S$85f
Cast' 8aJanc8
FY95 Mass Transit Op. Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
$3.500 -
$2,500
52.000
$500 '
Expenses
Cash Balance
-18-
Other Funds:
Debt Service Fund
Broadband Telecommunications Fund
Johnson County Council of Governments
General Fleet Maintenance Fund
Equipment Fieplacement Fund
Central Supply & Print Shop Fund
I:~oad Use Tax Fund
Employee Benefits Fund
Debt Service Fund
OTHER FUND NOTES
MARCH 31, 1995
FY95 FY95 FY94
Description FY95 Actual % of Actual
lin ~1,000s) Budc~et ~ 3-3%95 Bud(~et ~ 3-31-94
Beginning Cash Balance $266 $266 $463
Revenue 3,895 1,553 40% 1,238
Expenses ;3,904 . -490 13__~% -360
ENDING CASH BALANCE
3-31-94
Actual %
to Total
FY94
_Actual
45%
12%
Revenues totaling $1,553,483 are 40% of the FY95 budget of $3,895,152. Property taxes (budget of $2,378,857)
account for over 61% of the budgeted revenues. $1,351,894 or 57% of the property tax budget has been received
as of 3-3,1-95. This corresponds to when property taxes are due, October and March of each year. Transfers.in from
other funds ($1,493,295) ~ccount for the balance of budgeted revenues. The transfers are mostly from Enterprise
Funds to pay for their share of debt service. Actual transfers occur only when principal and/or interest is actually paid,
usually in November/December (interest) and May/June (principal and interest). Only $182,672 of the transfer in
budget from Enterprise Funds has been received as of 3-31-95.
The majority of the expenditure budget of $3,904,457 will be spent on Principal/interest in May and June, 1995.
Broadband Telecommunications Fund -
FY95 FY95 FY94
Description. FY95 Actual % of Actual
idd~ $1.000s) _Sudqet ~ 3-31-95 Bud,qet ~, 3-31-94
Beginning Cash Balance $190 $190 $218
Revenue 282 227 80% 224
Expenses :391 -24.__.~9 ~4% -236
ENDING CASH BALANCE $8t ~;16~8 ~206
3-31-94
Actual %
to Total
FY94
Actua___..~l
75%
~2%
Revenues totaling $226,929 are 80% of the FY95 budget of $282,000. The largest revenue source is from the cable
franchise fee (budget of $275,000). This fee is remitted quarterly. $217,399 or 79% of the franchise fee budget has
been received through 3-31-95 and is the same as last year at this time.
Expenses totaling $248,982 are 64% of the FY95 budget of $390,942.
Johnson Count,/Council of Governments .
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in $1,000s) 6ud.qet ~,, 3-31-95 Bud,qet @ 3-31-94
Beginning Cash Balance $27 $27 $41
Revenue 315 263 84% 244
Expenses -329 ;232 71% :,2.01
ENDING CASH BALANCE ~1_~3 :~58, ~84~
3-31-94
Actual %
to Total
FY94
Actual
91%
71%
Revenues totaling $263,110 are 84% of the FY95 budget of $315,122. Funding from other local governments totals
$63,968 or 94% of the budget of $68,061. 98% or $58,858 of state/federal funding has been received to date. The
subsidy from General Fund (budget of $152,927) is prorated over the twelve months as well as the subsidy for.the
~20-
Solid Waste Planner (budget of $33,860) from the Landfill - Solid Waste Surcharge Fund. Actual transfers in are 75%
of budget at this time.
Expenses totaling $232,294 are 71% of the FY95 budget of $328,849.
General Fleet Maintenance -
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in ~1,000s) Budget ~ 3-31-95 Bud.clef ~ 3-31-95
Beginning Cash Balance $219 $219 $186
Revenue 1,230 860 70% 838
Expenses -1,140 . -863 76% -854
ENDING CASH BALANCE ~309~ ~216 $170
3-31-94
Actual %
to Total
FY94
Actual
68%
71%
This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from
chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs.
Revenues and expenditures should be in line with the budget by fiscal year end.
Equipment Replacement Fund -
FYg5 FY95 FY94
Description FY95 Actual % of Actual
(in $1,000s) Budget (~ 3-31-95 Bud.qet ~,, 3-31-94
Beginning Cash Balance $1,524 $1,524 $1,268
Revenue 1,311 622 48% 520
Expenses -1,377 -645 47%. -466
ENDING CASH BALANCE ~1,45____.~8 ~1~80'1 $'1,322
3-31-94
Actual %
to Total
FY94
Actual
66%
87%
This fund accounts for the majodty of all City purchases for vehicles. Revenues are generated from chargebacks to
all City departments and divisions based on estimated cost to replace the vehicles.
Revenues totaling $622,233 am 48% of the FY95 budget of $1,310,700. The revenue and expenditure budget was
increased by $550,000 each to account for a loan from this fund to pay for a portion of the pumhase of land for the
new water treatment facility. Proceeds from the 1995 General Obligation bond issue will repay the loan in April, 1995.
Chargebacks to all departments totaling $538,840 are 79% of the FY95 budget of $680,000.
Expenses totaling $645,073 are 47% of the FY95 budget of $1,376,769. Only 10% of the FY95 capital outlay budget
of $790,700 has been spent to date.
Central Services.
FY95 FY95 FY94
Description FY95 Actual % of Actual
(in $1,000s) Budget @ 3-31-95 .B. ud.qet' ~, 3-31-94
Beginning Cash Balance $214 $214 $196
Revenue 540 401 74% 270
Expenses -630 -403 64% -243
ENDING CASH BALANCE ~ $21_..~2 ~22~3
3-31-94
Actual %
to Total
FY94
Actual
75%
71%
-21 -
This fund accounts for the ·
aP~;~ah/ase/lease of City-wide coC~ntrahzed purchase
pr,nt,obs .....,,_. P, .nd fax roach,has.'n-house pdn,,n. r ' ..
· , '-"~,:,,ax Use and radio repairs ,,,,~ are generated fro~A~.adl° mamlenance a
EXpenses are in line with the budget except for capital outlay. Only $32,055 of the capital outlay budget of $138,~
has been Spent to date. '" ~'"argebacks of SUppliershalu
ROad Us~.
Description FY95 3-31-94
FY95 FY94 Actual %
inlL__~..~ FY95 Actual % of to Total
Beginning Cash Balance Bud._._.d~q~ ~ Bud~ Actual FY94
Revenue $3,646 $3,646
Expenses 3,476 2,924 $3,816
ENDING CASH BALANCE -5 1.._,_~_55 -2~461 84% 2,718
~ - 9 76%
OUageted at $ .~/ .... ,-~o are 84% of fh~
capita. The balance of revenue COmes from
- ---"~. ~C/ual race/n/s
interest income.
Expenditures include trans[ =~PruXlmarely $62.36 per
and funding for CaN~., ,- ers to the General FUnd
received by ~he ~ '~' ~mprovement Projects (Clp~~ pay for the cost of the Traffic Engineering and Streets Divisions
Traffic Engineering Transfers to the General Fund are net of any Other revenue
Engineering totaling and Streets Divisions within the General Fund. ACtual
$535,024 are 64% of the FY95 budget of $837,979. transfern to Tra~c
ACtual transfers to Streets [otaling $1,191,126 are 71% of the FY95 budget of $1,670,907
CIP transfers Iotaling $732,716 are 28% of the FY95 '
~ ~ ee~. budget °f $2,645,156.
3-31-g4
Description FY95 Fyg5 Fyg4
Actual %
in $1L.J.,.~/ FY95 Actual % of to Total
Beginning Cash Balance Bud.~g.~ ~ Actual
Revenue $477 Bud~ FYg4
$477
Expenses 3,417 2,080 61% $533
ENDING CASH BALANCE -3.~.~476 -2~590 1,g80
~ 75.~% 60%
Revenues go/a/in. $2 ...... ~ -2..~_~504 76~%
83% of/he FY9~ ~... ,,Uov, ~ -~ o are 61% of the, ~- ..... 9 --
received throu.h~U~?· $1,609,662 or'~o~r~ budg? of $3,416 gl . . ~
and 50% - * u. -o/-~. The m~;~.~- - ~ of the FY95 ~ ..... ' 2 Properly tax
,- npn~ This c~;--.-. w~,.y or prope~. ..... "'~vuW ~ax ray n,,. ~ _, '~vunues are a
~,.ulaes w/lh the due dat; ,~v~n~e Is received ~ce ~'~ uU~ge/of $2,823 91~pr~xlm?ely
Expenses Iolaling $2,590 16 u. prope~ tax bills from .~_ye~r, apProximatelu ~n;~. ,~s been
~ ?e General Fund. ,~.7_ ~re 75% of the FY ~ ~ .... ~'upew OWners ' ~ ~0 m October
~' ~,uA, tPERs, PolicelF r;"~ transfer Pays for th~ ~'~ of $3,476,374 Th
· -~ ~e~sJo~, ha~n~ ~ ~,,unzs of e~l~. * . ~ ,,,wor bUdnet~
~.nn premiums ~. , ~.~ees m the Ge-er- ~
~"e~.,~ .... ~ premiums and WOrkers "c';'~ fund. The employer ~;~;~r
- 22 -
FY95 Debt Service Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
/
Revenues Excerlses Cash Balance
FY95 BTC Operations Fund
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Expenses
-23-
Cash Balance
FY95 JCCOG
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
~e,.,enues Exr~ef~ses Cash Balance
FY95 General Fleet Maintenance
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Revenues Expenses
Cash Balance
FY95 Equipment Replacement
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
FY95 Central Supply & Print
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Revenues Expenses Casr' Balance
FY95 Road Use Tax
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Revenues Expease5 Cash Balance
FY95 Employee Benefits
Budget to Actual Comparison for the Nine Months Ending 3/31/95
Thousands
Revenues Expenses Cash Balance
City of iowa City
MEMORANDUM
DATE:
TO:
FROM:
SUB J:
May 9, 1995
City Council and City Manager
Donald J. Yucuis, Finance Director
Monthly Utility Billings
On June.7, 1995, the City of Iowa City will be mailing their first cycle of monthly utility
billings. Bills will be processed four times per month, on Wednesdays. We have divided the
utility accounts in five bill cycles by the route number or first three digits of the utility account
(i.e. the route would be 001 for utility account 001-496-01). The fifth cycle (routes 200 and
201) were considered special accounts requiring monthly readings, Those accounts that
remain in this cycle will be billed the second week of each month.
The June billing is a conversion billing-meaning the periods actually billed will range from one
month to two months, or from the customers last regular reading date to their new monthly
reading date. The regular July billing will be the first true monthly billing.
A second phase in this billing conversion is to reassign 241 industrial/business account
numbers from routes 200 and 201 into routes 1 through 99 (note, route 100 is only for
accounts at Bon Aim Mobile Home Lodge). The account reassignment is dependent upon the
physical location of the property within the city limits, to better manage the monthly readings.
A special notification will be sent to each affected customer. The conversion billing for these
customers will be processed in July. Those accounts remaining in routes 200 and 201 must
be read on the last workday of the month for special billing purposes (BOD and SS monthly
surcharge testing, special calculations, etc.).
Along with producing monthly billings for our customers, we have changed the format of the
actual billings to include 1 ) the comparison of cubic foot to gallon measurement units and 2)
to include the customers average consumption for their account, also in cubic feet and gallon
measurement units.
The attached article will be published in the June, 1995 CityNews. We will also included a
short message on the June, 1995 billings stating this is their first monthly billing and
referencing the article in the CityNews. A press release on monthly billings has been
prepared.
att: 1
Monthly Billing Conversion Periods by Route
for First Monthly Bill
Route* ! Previous
; Reading Date
'First three digits of your uti[i{'/account number
New Billing !st Monthly 1st Monthly
Cycles Reading Date Billing Date
Pedods for
Minimum Fees
- 001 to 016
017 to 028
029 to 032
033 to 048
049 to 054
- 055 to 063
064 to 078
079 to 080
081 to 099
100
200 to 201'
5-Apr
12-Apr
12-Apr
18-Apr
3-May
3-May
10-May
10-May
10-May
12-Apr
3-May
001 to 028,
029 to 054;
055 to 078
079 to 100
200 to 201 ·
31-May
31-May
7-Jun
7-Jun
7-Jun
14-Jun
14-Jun
21-Jun
21-Jun
21-Jun
7-Jun
7-Jun
7-Jun
14-Jun
14-Jun
14-Jun
21-Jun
14-Jun
28-Jun
28-Jun
28-Jun
14-Jun
'Some of the 200 or 201 route numbers will be re*assigned to routes 001 through 099 with the July, lgg5 billing.
A separate notice will be mailed to these customers. ' : i
2 months
1-1/2 months
2 months
1-1/2 months
1 month
1-1/2 months
1 month
1 month
1 month
2 months
1 month
Beginning June 7, 1995, the City of Iowa City is converting to monthly utility billings. Each of our
customers will be billed once a month after their June billing. Your June bill may reflect more than
one month of minimum charges, depending upon your previous read date. This is necessary to
convert all utility accounts to the new monthly billing cycle. Please refer to the above chart which
illustrates the time period between your previous read date and the first monthly read date,
To use this billing chart, find your route number (the first three numbers of your City utility account
number) on the far left column. Follow it across to find the bill cycle for your route, the date of your
first monthly reading, the date your first monthly bill will be processed and the period of time in this
conversion billing. The period of time in every succeeding regular monthly billing will be a four (4)
week period.
We will be re-assigning route numbers for some of our customers who currently have 200 or 201
as their route numbers. This will be accomplished AFTER the June billing and BEFORE the July
monthly billings. Separate notices will be mailed to these affected customers.
It is our intent to simplify this monthly billing conversion for you, our customer. We welcome your
comments and questions. Please contact our Customer Service Representatives at 356-5064or 356-
City of iowa City
MEMORANDUM
Date: May 9, 1995
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Revised Council Sessions/May, June, July
SECOND REVISION
DRAFT
May 11
May 22
May 23
May 30
May 31
June 5
June 6
June 19}
June 20}
June 26
June 27
July 3}
July 4}
July 6
July 11
July 17
July 18
CC:
~ Joint Meeting with County (5:30 - Local Options Sales Tax)
- Regular Work Session
- Regular Formal Meeting
- Special Work Session (6:30 - CIP)
- Special Work Session (7:00 - CIP)
- Regular Work Session
- Regular Formal Meeting
- Canceled
- Special Work Session
- Special Formal Meeting
- Cancelled
Special Work Session (6:30)
Special Work Session (6:30)
- Regular Work Session
- Special Work Session (6:30-7:30)
Regular Formal Meeting
Department Directors
Media
clerk\ccsess.mmo
Destgn Plan For The Near Southside Area --
Iowa City, Iowa
CITY OF' I0 i,W.A CITY
Gould Evans Associates
Founded in 1974
Offices in Kansas City, Lawrence, and Tampa
116 Employees
~ Multi-disciplinaryfirm
Established urbat~ design and planning group
Project Team
Organizational Chart
Client/
Constituents
('it.v of Iowa ('it)'
(;leo LeRoy A IA, A ICP
Ih'incipal-in
Dave Knopick
Pro,jet! Mana.~er
Project Team
Mike PetE,rs. ASI.4
I~rian Ilttmilto~t, A IC'l'
A oiodita Mitra
Nicole Boudreaux
.1, I.¢e Stlllltlloo.~, AI('P
Project Process
Scope of Services
7Ytsk 1: Project Initiation
-- Develop a worla'ng relationship.
-- .~ssemble data and site and project details,
-- A..['firm project schedule and logistics.
Task 2:
ReconnaLgsance/lssue Identi~catlon
~4cqttirc an under,~tanding of iss~es, constraints, and opportuniHes.
.~nal. l~e the physical./bamework, relationship, and interface
characteristics,
Graphically demo~Tstrate design and development opportunittes and
constraints,
Identify preliminary goals.
Task 3: Definition of Design Concept -~ Refine goals.
-- ldentiJ3, a prqf~rred vision from three scenarios.
Task 4: Design Development
-- Refine the selected vision to meet established goals.
-- [~*tablish base market considerations and financial implications.
-- Define prelimtnary implementation strategies.
Task 5: Public Pr~gentation
-- Communicate design co~cepts and details to the communtty.
~- .41low community comment on.future design and redevelopment
proposals.
-- Refine the design plan and implementation strategies.
Task 6: Report Preparation
-- Record and communicate all details o. f the design plan for future use by
the ¢;ity and the community.
Conceptual Schedule of Performance
APR. MAY
[ PROJECT INITIATION .......... ~.~'.?~ ........
# RECONNAISSANCE~SSUE
DEFINITION OF DESIGN
!11
CONCEPT
JUNE JULY AUG.
IV DESIGN DEVELOPMENT '~
V PUBLIC PRESENTATION ...... '.i
REPORT PREPARATION
OCT. NOV. DEC.
_-~ ~c;~-:r-; o~ -'
I
~ Charrettes / Workshop
Existing Framework
Views of Iowa River from
Near Southside Screened
by Vegetation and Fencing.
University of Iowa
Facilities Plant
Views of Facilities Plant;
Railroad Tracks Act as Physical
and Perceptual Barrier
Near Southside Area
Old Capitol and the
University of iowa
Central ~ore/Downtown:
Pedestrian Mall, Commercial Center
Civic Plaza Area
Governmental Center:
Courthouse/Federal Bldg./
District Offices
Burlington St.
Commercial Corridor
Gilbert St.
Distinctive Commercial Uses
Pocket Park/Open Space
New Pedestrian Bridge Links
Near Southside to Residential
Areas Eas~ of Gilbert St.
Adaptive Re-Use of Railroad
Depot: Mixed-Use Commercial
Node
ye-Bye,
i)ream
Phoenix sprawls into the desert at the rate o£ an acre an hour. Great
of crime have wrecked the tranquil 'burbs of Ozzie and Harriet's tin
i,.illllb:id~
3,t:r,o D re art.
:eateNew %rk git}, stretches clear into Pennsylval~ia. Strip lnalls, trafi:c, tea:'
time?low can we bring civility ha& It) suburban ]i{~? BY JEnnY ADLER
~ '"
Pavec Paraclse
The 'new urbanists' are going back to the future to take the edge off edge cities,
They want to bring small-town charm to blighted metropolitan landscapes.
why a city like Phoenix. Ariz. ah'eady tile seventh largest
in the nation. couldn't keep growing forever: Four times a
),:.~r. a pilot fi'om Landiscot. an aerial-sur;,eying compally,
flies over tile city at 20.000 feet, snapping pictures to be
assembled into vast phOtograF, hic maps. '|'hey show tl~e wlutc
boxes of downtown. the gmeeful loop o£ tke' fi'eewavs as they
inletsect and .'.ul I themselves eel by conlpas~. peter. and'the gitask-
ing. reels of_~obu~bia stretching to'the horizoo in neMed curve. of
loads. meets. drive~ and lanes. The piti ures fi'om fiw end ol'hla~ell
s[1ov,- 5.00(I litere housm. Ihan tile ones taken three nlonths ear[tel;
llouses squee..'e through the gap betv,'ccn two Indian reservations
and Iblhm.' the highways into tile desert. which fiwv are cc, nsummg
ill till llel'e ilo hool; l'~xcluding ik'derat land. Ihe onlY' tiring Manl. Jiog
Ill lilt' v, ay of PhoelliX's swaJhm.'hl~ Ihe resl ot: the Male.
Porcl es, gables and picket feaces-a I brand aew a t Kentlands
WONDERFUL TOWN
Some people consider such communities
too cute, but cuteness is the glue that holds
them together at five units an acre
Midlael Filleld. director of the o nt Urbap Design Program of
:\rizona Slate Unix'ersity. is Ttlcson.
Unless. flint is. you sobscribe ~o the view of Ibnner mayor %rry
(. d ~. tim Pltoenlx is approaching Ibe nlarginal di~utilit;' of
~";' 'than sin awl This is tile point at which each new subdM~ion
01 lUe tuan the now Iil~ ub [ants
wdl contribute ~o tim eeoooaw ~"
by b.)m~ ~md tinroes. roes~
quite logs and Navajo-moli~
throw ~gs. Many other places
inthecmml~arecominground - ~ ~ ~'~
to this view. Most suburbs are
e~loding in size without oven
the compensation of economic
growth; the Cleveland melm-
polit~ area expanded by atlfird .~ -..: ,.-
between 19~0 and 1990 eveo as
its pop'alien declined. Over
roughly the same period, ~li-
fo~ia's popnlalion increased
by 40 percent wbi]e Ihe total
ofve~cle-nfiles driven doubled.
Maintaining a fieel of cars
to navigate among the hensing
tracts, commercial strips and
fice complexes of the American
landscape now lakes 18 percent
of Ihe m'erage fmnily budget.
As anyone who rends the fic-
tion in The New ~brker koows, Amefi~ns mosdv live in ban~
places with lira souls oF shopping mMls, affording nowhere
mingle except Irafl~c jams. nowhere to walk except io Ihe health
club. By itself. Ibis hasn'~ been a reason to stop building soburbs.
But economic unsustahmbilily may ~an3' more weight. A conEof
enee on "AIlernatives ~o Sprawl" at the Broo~ogs Institution this
year was eleddfied by a report from the Bask of America endors-
ing the femmefly elitist view dml sprawl in California has creatcd
"enormous social, em'ironnleutal and economic cosIs. which ontil
now have been Ifiddeo. igoe~d, or quietly home by society ...
Businesses sn~r l~oln higher cosIs. a loss in x~rker p;od,~etivitv,
aud ondemfilized hwashueals in older communities." "~3u ca~'l
keep spreading onL" says Mike Burton, executive diredo~ of Peri-
land, Ore.'s melropolilao govormnent. Metro "The cost ~o make
roads and sewers gels to the poiot where ~l doesn'l work'
Twitere people can en,.'isioi~ their chddren i)la','in;_ ut th(.
~streels. II nmst noI evoke' the citv." an aliea iJln,.~ where
jby definition atkklle-class :",nted~ans rel'nse to hxe. So a
/gl'owin~ col]is Of visiolturies, of which the best-known m-e
Miauti-based architeds Andres l)uany nod his wife and :,,n'tner.
lZ, liz;lbeth Plater-Zyberk. are lot>king to an eveo older mo~el- tile
"village." defined as a cluster of houses a ronnd a cent rat p].,ce that
is tile focus of civic Jil~. Uuder the buuner of "new orhani-:n "they
have i)romulgated sonte sm'prisiagly siml)le and ohv~ons :-,:les f~r
hnikliug better suburbs. described in delad on Ihe Ibllowm= pages.
They ran be roughly samram ized in these three pdociple>
I ~ensity: A typical moderu suhurb may have one Io twe dwell-
big tillils pm here. and ~s laid out enlirelv fm Ihe coavenlence of the
including a mix el hou~ieg type~: delached houses. rmx
upiulalenls. "~}lanny flats" hwked away ahme the ~a:. ,ca In
theory- and the oew mh,mism gill exist~ me,fly in Ih~ :v -the
village would exlead lie more than a qoarlm-auh, Irmn I: . ceoler
Io Ihe edgc nod include a h'aoql slop nnd a plate to buy
milk and a newspapel luciaally, probably. a decaf latle ant a copy
of The Keavon 11evlexx~ bui Ihe poinl is die ,amel
exclusively private space. ninth of it devoled Io lhe stole most
usdess Ib.n of l)hmt hie io all botany. the Ollhnat.nl,d . WII A
Mlhllrb is U place Ihal's two-lhlrdq graqq bnl x& flh nmvhv: · Lids
l(~ds ival'ting ~o cross ~ ntultilu~e road ~. Temecul~, Colif.
NO STREET OF D3,1q:,AMS
The' ' ' '
cw c center of many subm'bs,
designed for the convenience of the car, is
a strip mall along a six-lane highway
to play ball except in the streets. Communities need parks
outdoor public spaces in wlfieh people eao gather and interact.
I ~landat0ry design codes: Obviously no one with a the ce ~ he
matter would waut to look out his window at a ?-Eleven. New
urbanist pmctitiouers impose daborate design and zoniug eootrol~
intended to create harmcoleus streetscapes. The results eao
intensively cute and not to the taste of people unaccustomed to
seeing dormers. gab es aud porticoes ou every building. Bet cute-
heSS is dte glue that holds ueighborhoods together at five nnits per
l,ike nlost visionaryarchitecturalscbemes. tbis idea has sold more
hooks than houses. Its principles were known to planners eark' in
lite century. when such charming communities as Scatsdale..~' Y..
Marieutont, Ohio. mtd Lake [;crest. IlL were built. But they were
torgotteu in the postwar rash rebuild suburbs on the stone pri~ciples
of elficiency that bad beelt mnployed in constructtug army bases.
Their first new application came a decade ago. when Duanv and
Plnter-Zyherk dress' up plans for asn a 'esort town on the Fioridu
panhaudle. called Seaside. Seaside-with its cozy, narrow streets.
its jnntble ofpastel hmnes with alandateD' front porches- is I)roba-
bly the most inlluential resort community since Vm'sailles. Prince
Charles noled it approvingly in his BBC special co architectme.
Sce le ole ~eorad o~al dexelopmentshavebee btn m
places as I;ar-lluug us suburban iMaryland (Kentlauds. ulso phmned
by Dnanvand Plnter-Zvberk) and thee ~ sk 'tsofSacrmnento. Cahl.
Laguaa West phmoed by Peter Cahborpe of San lq'ancisco~ Bet
the real test of this idea will come in ibot t a year. when the D~qnev
Co. opens its first plauned community ever, i2elebration. Fla. on
$.000-acre swath of land near Disney World. After consideriu'2 a
lypical snbdMsion builtaroundagolfcourse. the company opted ibr
a pitot which vice presideot Wing Chao described as 'trad onal
I lie ox~. IX te '~. (,elebr o xxdl el ler van ate tile oew of
banism wilh the, im )rimatar of Disnev-"sufi, tor middle-class
cons( ~ )tion"-or )rove(he ,outer s;~ ,.~ atit'sa.O elate
Yon can look at Phoooix as a pretty good exmuple of what the
eew urbauisra is up against. It is among the five fastest-growing
metropolises in the couet~, aod few places are as relentlessly
suharban in chm'acter. It has a downtown so exiguous that a pedes ....
, "$ea~ide' planner
Amarleae city planning
:, want to hell during
t W°rId war 11,.s~s
' An~ces Dua~y, the
; architect ~o, ~th his
~ ~b and paptne~
' Elizabeth Plator-
Z~erk, designed the
neot~adiUonalist town
o~ Seaside, Ha. "Any
town-plannine text
pHor to 1955," be says,
"has raTepeaces to
social issues, to
techni~l Issues, to
esthetic issues." But
a~er the wa~,
specialists and bean
counters took ova(. it
was as ff America had
suffered a stroke: "We
lest language, we lost
the a~ility to think
~mplexiy." As a ¢esult,
"Ule subupDs we have
are cartoons oT
~la, nine."
trina eelsida its biggest office buildingat 9 on a weekday morning is a
phenomenon as singular as a cow in Times Square. Mcanwhile the
new subdivisions race each other toward the mountains. Del Webh
Corp., a major national developer, recently won approval over
hcated opposition for a 5,600-acre project in New River, 30 miles
north of downtown and at least I0 miles
heyend the outer edge of existing devel-
opment. The environmoot, which to de-
velopers used to just be tile stuff they
knocked doxsm to make room for houses,
is now a cbefished selling point. There is
a catch, according to Frances Emraa
Barwood, a city council member who
represents most of(he sparsely populat-
ed northeast quadrant of Phoenix: 'q'he
~. people whoboaght houses in Phase One
[of a popular development] were told
tbey'd be surrounded by beautiful lush
deserts, but instead tbey're surrounded
by Phases 3\re and Three."
embrace nature m'e thousands
[] of 1960s-era ranch bouses that
Lain too old, small and unfash-
~ionable to attract middle-class
buyers, and as a result are turning into
that new Americao phenomenon, the
suburban slum. This may be the fate of
ao area called Maryvale, which like all
west-side snburhs suflbrs from tile
competitive disadvantage that oonmmt-
ers must drive leto the sun both w;kvs.
lniem~persed mnoug the houses are
large tracts of vacant land, dreaD' com-
mercial shSps allda mall. ouce the
cynosure of a IhrMng neighborhood.
now clark und erupt); "For the same
money that Del Wehb is speedlug in
New River. I'll bel Ihey could buy up
most of this awe and rehuild it," God-
dard says. "What is the imperative that
suys we bay( to go to a beautiful
rmnl m~'a when we have all this land a
fi:w miles fi'om downtown? We're de-
straying ourselves in shorter and
shorter cycles."
The imperative, as Goddard well
knows. is "the mmket." 'lb build in an
existing neighbin'hood, s;kvs .lack Glea-
,,tin. a ~,e~dor vire Iu esident al Del Webb.
is Io"rue against Ih(' m;e ket, reslaud of with it." 13anks me reluctant
It, Iced to ,uch "inidl" projects because Ihcy have eo assurauce the
houst's will so A I) e cngitm of Poe ix's g'ow h apparently
cuu4~t~ of middle-aged cmlples fleeing ~dilbreia. This is a markel.
(;leason notes. heavily dfivee hy "~ecmit3C' the polite term for
"fi.aC'" Fear of crime is u grcal molivalor for development." says Joe
VeMoo.{. u I~hocnix phmnen "Everybody x~qquls to be oIHhe Ihr side
of the freewast"
So Ihe nexx; subdivi4ous go nphehiml ochcr-cohned stucco walls
In California. old Ihrms are sprouting more houses than crops
DON'T FENCE ME IN
'lb run with the market is to develop
virgin lancl farther out, not to rebuild
dying communities closer to the city
six feet high. with gaards and gates between the public roads and the
tenet sauctnm el residetidal streets. Other kinds of barriers defi. nd
soulathing uearly as dear to suburbauiles as their own skins. proper-
tv yahms. l{omeowners are isolated by desigu kern apalhnents.
~bops. public squares or anydang else that might attract people with
less money or of a different race. Deed restrictions mid connuunily
essoeta(iotas see to it that no one will ever briug down the toee offhe
neighborhood by taming his living room into a boaely parle(;
Success for adex alepreen( lies in freezing for elm'airy the social atu{
economic clas, uf the original parchusers.
No woedin dte)"te so sterile-sterility is designed into themt
.kilt dung eke x- a fin'cat to the steady appreciatiou of res,de value
boiueowning Amedrans take as a basic economic figbt. 5bu drive
dowu the wide ca~ving streets ol'q~rravilu. in iio[Ih Scottsdale.
xdm,e sale~ slog,mis"The 1tarn~ony o f l.and al~d l.ife." and the only
s~gu. of "Lift" are lite sagaare caduses, which accrue al the rate of
ebon( an inch a x eat The house~ themselves ate magnificent mouu-
ment~ to tamik hi): Ihoughlfidly designed. (archally coestn~ctcd.
xx ttl~ raastcr bc/d~ suites Ihc size of(he Oval Oltke. but the I~ce they
m: n to the ,he(: ~. the blank brown plane ofu three-car garage
.....~ : . . ... ....~ ,..,..... .....Popul ~bon Distribution
.~...'~k~: ~ , .,..,-,.,~.',,.f.~ .....e,.~.~'~...~ · '~" ''"'' ' "
~~'~.~'~..,..... · ~ .~ x~,.
. , , . , , . - ,, ~.~ .,
'." ....,
'~ ~ "~.') .~~~~,..~. ,~'A?~,.,?~, . .... ~. I .... ·
.~)' !~T~'~ ~-~,~/~ '~~--~ ;' ~.'. [i: , . ... ..
, .. . ......, . .
.... ~ . =L ..~ .}. ..~,
,~.. j-~ .,~ . ~.~.~-. .' ......... ~- ~, ,~. .~: . .~=' .,~ . ~.:..
· C h= · J . .r.. . .,& ~ , .....= .........,... ....
:~ I'~ · . J'. . · ~ ." . ....~'"" ....~ .....' '
i ..I · . .,. .. ' ,..
. . .h · ..
The Expalldlrl~ ~etropolis..
~~,.., . ·
~~,..,,.. ,. . . ,, ,' . .....,.....f .... .......
.,~..~...., ...~..... . ~ ,J, ~.. , ,.. ·
' .;~'~?.~..~"'"?~,',...'. "~ ~ ' ~1, , /"' : ' ' .... ' :.
~~L. ':~ ~,:'~ ~:""~..'......-.~,:,~;;,'~:tv~, ., . .
~J~g~.,. ,~.~, ... ..... ., .~.,,~,.,,~,~..?~.~..~_
...... ,':;-,; .- .. PJlo~IIIX
. .~.~ ... · . ·.
~ps
~d tbe
el'end
'oper-
lents,
-~ with
nmity
of tile
~arJoL
.d and
drive
sdale.
-ate of'
neted.
e they
free-market economics. which ia its reductge fashion
holds Illat de~elo)e.,r,s by definition are bnilding wbol
peop e want to bu); Timre is this slrange conceit among
m~bitecls." sa)~ Peter Gordon. a professor of economics at die
Universily of Southern California. "that people ought to live in
what they design. If yon look at bow people really want to live in
this connh'~ saburbanizmtion is not the problem, it is die solution."
And for tinit matter, Oscar Newman, a celebrated New York-
based nrban planner, describes the new a~banisnl as "a retrogres-
sire senlimentnlibc American ~nnilies typically live in a neigb-
bod~ood for three to live yem~, foreting connnunilies based not on
conrotan birthplace bot on interest' ~t, ng singles, families with
children, "active adnhs." Who mnong tlS, Newman asks, really
waots to w-create the social ambience of an 18tb-centnq, village?
lie thinks the sebnrbs need more exclnsirity. gates and barriers
where none exist already. recognizing thst nlost o[ ns are going to
live anlOllg s/rangers [~r IllOS[ Ofonr lives.
On the other hand. people can bay only what's for sale. The
bonding market i~ notorionsly coeservalive and conformist. if tbr
no other l'ei15Oll than lb;It Inos[ people expect to sell their booses
stnllednx~ Perhaps luore people x~nhl choose to live in urbon
villnges if Ihey were exposed to Ihcm. "If }~n ask people if they
want 'density.' th(?' will always say no." says Peter Katz, author of
"TIw New Urbnnism." "Bnt ffyou ask if they wnnt restaamnts and
schools and other dfings close to wbere they live, they s~v yes."
Bn[ yon conkhft bnild a village in 111osl ~laces in t, he comma, even
ify~u wanted to. Submban spmw s u t into tim zoning c~ es of
mosl conmmnilies and the lending i)ohcie~ of virtnally every bank.
l~br new villages to become a reality, the)' will have to get past a
phalanx ofplaaning boards and baak officers, whose first principle
is, "Nobody ever lost his job for following the code."
We are, nm,ertheless, oo the verge of a great opportunib:
Americans moved to the suburbs for the best of motives-to give
their etfildren better schools, cleaner air, a place to tide their
bicycles without getting their tires eaugbt in the trolley tracks.
Suburbs should teem with life, with humanity in all its diversity {or
as ranch diversity as you can find within one standard dm,iation of
the median family income)-svitb people wal 'king, running. bi 'king.
rocking. Bnt Omit design has promoted instead the ideals of
privacy aad exclosivity: the clapboard-sided ranch house, evoca-
tive of empty plains; tbe brick colonial, hinting at descent fi'om the
Virginia aristocracy. \Ve can continne the trend of the last 40
years. which Gopal Ablnwalia, director of research for the Nation-
al Association t,f Ilomebuilders, complacently describes as bigger
honses. with more ameoities. sitcared farther from the workplace.
Or we can go down a difl'erent patb, which probably will begin
with the kiod of bumble observation a visitor made at a subdivi-
sion near Phoenix receofi.',; Like nlost new developments. this ooe
aimed to come[we water Ibr important uses-namely Ihe golf
course-I!v landscaping the lionses with gravel and ca~'tas rather
than lawns. As the visitor paced the Iol with a imzzled look. it
snddenly dawned on him that the desire for an acre of land is not
an unvarying eonstiluent of htnnan natnre. "Gee," lie remarked
wonderingly to a saleswoman. "if it's all gravel, you don't really
need that nnlcb of it. do yoo?"
15 Ways-;o Fix
SU uro
S
Most of us actually lmow what we want in a neighborhood-we just don't
know how to get it, because developers have been building the wrong thing
for 50 years, Here's how to get our communities back on track.
Moeing day al Keotlands, the neotraditional suburb in Mao'laod u,here honses are close to the slreet and to each other
Olt DECADES, ANTON NELESSON OF aUTGEaS
F
University has been using the tools of science
to pursue that most elusive anti snbjective
quality, happiness. When a developer coines
into a community. humbly seeking permission
to re-create ancient Pompeii oo the site of an
old Go Kart track, the town's planners com-
liltssion Nelesson to survey the populace and
determine if that's what they'd actually like
there. Usieg ~hotographs, models and qnestiommires, Nelesson
has surv?ed people all over the connt D', and these m'e some of the
thin~ he s fouad:
~ Everybody will call for a green open space in the middle-
Ihat's automatic. They will put Ihe major commnnity boildings
around Ihe plaa~. then group Ihe houses on relatively narrow
slreets. Ninely-nine pm~-ent doa'l want sireels thai me ~ore than
two laaes wide. At ilm edges of the village they leave open space."
! "With two working spoases, [smaller lots] make a lot more
sense· Yon dofft want to mow that big lawn."
· "People have a fundmneotal, ps)'chological. spiritual
response to nature. If you show them recently bnilt muhi-
family hoasing or office parks. they go negative. A small. tra-
ditimnd neighbarhood is what people want· They dofft know how
to get it."
· Well. of course they don't: most of them haven't even seen a
"small. traditional neighborhood" in 3'ears, if ever. Bot they in-
stioctively choose it anyway. The prenfise of the new arbani~m is
· that ~eo fie can have the kinds of neighborhoods the)' saythe~ like.
] Architects know how to tiesign them. developers can build'them.
I banks can make money on them. All it takes is a measure of
i political will to overcome the inertia of50years ofdoingthings the
; wrong way... and tim application of a few simple rules. ·
GIVE UP
BIG LAWNS
ONE USEFUl. WAYTO DEFINE A SUBURB
's a place that grows lawns." The great
postwar disillusionrecur began for
many Ameficmns when they left the city in
search era simpler life and discovered that
watering, fertilizing, weeding and mowtug
the measliest yard takes more time over a
year than the average New Yorker spends
looking for parktug. Aud the expanses of ..... "': ...
front lawn themselves serve no purpose but
their owners' vanity- except that most sub-
urban communities require them, on the ..... '
theory that large setbacks help preserve tbe
bucolic character era commanit); '
Tim ~nay have beeu true in the 1920s, · '
when suburbs were being settled II0 houses " '
at a time. But when highways opened np
huge areas of countryside ,after the war, _ ........ : . . : .
large-lot zoning had the opposite effect: by .
spreading population over a larger area, it . ' . : ·
accelerated spmwh If zoning boards weren't
so fearful of "density," they could reqoire '- .... ' ' '
developers to cluster houses and set aside :" "' ' : ' '
land nearby for open space and recreation. ~":" " '
This is also a narre efficient way to btfild a .........
community. l-louses that are 100 feet apart, .~ .' ~... .'. r,,'" ".'"
obviously. have 100 feet of unused road and ' ' ' ....
utility lines between them. School buses
have that much farther to travel.
And the goal of making a walkable corn- "'"
munib'isdefeatedwhenhousesarespread 'lbs t des tee t ~e ecdn. Culi[.isfineforcarsbutnotforkasaudotherpedestrious
out on huge lots. Even the depth of the front
yard tun~s out to u,ake a crucial psychologi-
~ dia~muce. Wheu hensns are set backMAKE THE STREETS SKINNY
behind 30 feet of lawn. the streetscape be-
comesoppressi,.eb. desoh, te:your perspee-~ Modern ~nbdivisions are designed to be driven, not
live chauges so slowly yon don't fed yon're
reaching a destiuatiou. I'robab[v no single~,~xvalked. Even little-used streets are 86 feet or 40 feet
cMnge wouhtimprovethe qualib'ofsubur- wide, with big sweeping curves at the corners. It's great
bau life as nnmh as shriu'kiug dm size of
Iots-aud it ,,'cold actualb'make housesfor cars: traffic barely needs to slow down. But ibr those
· cheapel;
on foot, the distance is daunting. Narrow streets--as
BRING BACK THE little as 20 feet wide-and tight, right-angled corners are'
CORNER STORE a lot easier tbr walkers, and probably safer as well,
~,,,.-. sn,un,,.,. ~o,~,,r,,o~..~.,,'sbecause they force drivers to slow down. One objection:
}a,'chitect l'etar Caltha,],e. "is a Innd-fifedepa,'tments worry about getting trucks through.
~scape of absolute segregatiuu ... not -
~,st ~n to,', is or eo e. age oreth,,e~ty but But that hasn't been a big problem in old nabes in cities
; simple au,ctiouai use,." This i~ so o~,,'ions like New 5brk and Boston.
thai ulusl people uo longer see the absmdi-
lyof makmga li,.'e-milc round Irip for u loaf
of bwad. 'l'h,,t is. as long as they have n car.
hles:.ed chikhen. tile elderly or: handicapped. peopJe who r,ul'l ovt,i deeper role the couuti_Tside.
allb~d a car Ibr evary hietuber of the fitmirv- it's unls. O}.wJonsly. malls ned suparularkets, with their vast selections
Agaiu. t}liq is a timetlon ufgood inteulions mlduuc hy the explo- and economics ufscale. will uever be supplanted by neighborhood
siou of snbud.qa. Vrhat worked in a cronplier neighborhood iu a shoppiugstteetsmlclcornergroceries. Butitstillshoulclbeposslble
' city -a dry cleauer. a drugstore. a corner grot'cry heraroe
tesque wheu blowu up a hundredfnkl and upphcd to v.'hoh.. ('titIll- mail?' i~t'uple. Thenyou coukl seed yourk d oul for thai bread - aud
lit". Shopping. slIips stretched for &)zeus el milc~ :dmn: the anee, sl)al)Ct whalehe's at it.
DisCOU~..alled.:w~.o~.gstr,et~.,d~a~.,a=.
0 Transit stop Main ~e~.?~- . ~ ~ ~- .: ,.;.
?~'".*~ !~~ ~ ? ~ · *'~/ ~ -' '..!
DROP THE CUL-DE-SAC
4The ?-de-sac, a fancy term tbr "dead
end, has emerged as the street plan of
choice for modern suburbs. Its great ad-
vantage-the elimination of through traf-
fic-is also its weakness, because it com-
pels evm'yone in a given subdivision to
use the same few roads, often at the same
times. Anyone attempting to travel on
foot or by bicycle will eventually wind up
on the shoulder of a busy highway-and
probably give up. But streets don't have
to be like that: they can tbllow predictable
routes and interconnect. This gives mo-
torists a choice of routes, so they don't all
pile up every morning waiting to make a
left turn at the same intersection.
DRAW BOUNDARIES
d in the United States; if the entire population lived on an
rare of land par household, it would occupy less than § percent
of the contiguons 48 states (plus all of Canada and Mexico for
parking). But in the regions where Americans actuully want to live.
they are swarming into the countp,.'side, coveting whole counties
w~th edge calms flangoutwardfromthebeh~mysasffbveentnfu-
gel force. New lork Cty s suburbs reach across the whole state of
New Jersey into eastern Pennsyh'ania, nearly 100 miles froln
'rimes Square. To new-urbanist theoreticlens, tiffs is the disastrous
result of shortsighted government policies, such as the bias in the
federal mortgage-guanmtee progrant toward detached hoeses on
large plots of land. 'lb free-market economists, it represents the
snln of millions of choices by informed individuals who have
decided that, on balance, getting up before davra in Bncks County
beats a fidl night's sleep in Broo 'klyn.
But sprawl is not a necessary component of affluence. In Europe
and Japan, governments have proclaimed "urban-growth bound-
aries," beyond which development is more or loss prohibited. Even
in a democratic countl3' such as Her
land, a businessman seeking to live on a
farm and dtive into the city to work
would have to request permission from
the government-m~d he might not get
it. Try telling that to Lee Iacocca. Con-
trary to popular Ameficm~ political the-
or3', these mgulatious haven't notice-
ably affected the prospetity of Western
Enrope-nor of the one major Ameri-
can city that has instituted its own ur-
b~-growlh boundary: Portlm~d, Ore.
In Oregon, naturally, no one would
prevent the hypothetical busieessman
from IMng on a farm: he jest couldn't
sell it off for a subdivision when he re-
tired to Pahn Sptiags. More than 20
years ago. planners for Ibe Portland
metropolitau area drew a line around
325 square miles-covetieg 24 mnnici-
Irdities and part~ of three counties-
and designated it to receive virtually all
popelatiou growth. Along the way ihey
have reduced the arm'age lot size for
detached houses from 13,000 square
feet to au average of 8,500 square lk, et-
roughly the dillS'l'once between putting
three anti five ueils oa all acre The
proposed fi~tum goal is aa even mingier
6.C,00 square feet. Betweeu uow anti the
year 20.10. Portland's planners ex]mct
the popularlea to grow some ?Z per-
cent. but they ~re cannnitted to an in-
crease of resiaent~d land use of only 6
perceul. Instead of phmling moro "edge
cilies" at Ihe mbitrau' points where
h-eewavs intobeet. Portlm~cl has con-
cenlrated job growth in ~ts downtown.
The urbau-growfi~ beuadary has been
so snecessful thai even a consel-Vanv¢
prope~y-riQ~ts group, Oregonians in
Action. endorses {he concept (ahbougb
it argues with some cletails). hna¢ine
how Ires Aageles would I~k today if it
had dun{' thi~ 20 year~ ago.
Leading new urbanist
. Nothing Irks Peter
Calthorpe more than
"naysaym's who say that
Americans don't want to
live in high-density
cities--they want
suburbs, as though
· there were only two
choices!" Accardlnll to
the San Francisco
architect, "The answer
is to mldarstand there
are a huge number of
people with different
lifestyles. There are
different densities in
new urbanism, some
low, some high.
Neighborhoods that
have dlversily--ca~bs,
recreation, casual
social encounte~s--
will be Increasingly
Important. Suburbs
aren't Just about
bedrooms anymore."
HIDE THE GARAGE
GMost suburban houses give the ap-
pearance that they are first of all places
to park, turning to the world the blank
and desolate face of a garage door. Neigh-
borhoods look more pleasant when ga-
rages are put behind the houses, accessi-
ble by side yards or by alleys.
Multicar garoges turn an umeelcoming face to the street
HOUSING TYPES
Of ALI.'I'IIE WAYS 'l'(} IMPROVE 'file SOCIAl, AND I'11'~SICAL
~ breaking tbe monopoly of single-fmuil) detached homes: that
cudless altematioa of "Crestwoods" Rod "Auroras" inteRred to
foster die ilbsiou of prel~reoce iu boyera' choosing betweea four
}rodmorns and three bedroouls plus a den. Homogeoeity is the vetD,
esscute of the subt. bs. Attached honses, mural nnits. sbops or
busiuesses-aaylhing that might attract traffic mid its atteudaot
evil. a deriRe in pmpe~y values-~e hanned.
This is a hirly eew phenomenou io human histoD; For most of
he last 9~ yea~, most peo ~le iuhabited villages, where by
deft o oddug was yet7 far frmn anythiog else. As late as the
1040s. for Ihat matter, Memphis, 'l~uu., developsr Ilem7 'lkirley
grew op ia Ihe kiud of haphazerd city ueigh~rh~ that is the
despair of sensible phmuers: a jumble of stores. shacks· flats, walk-
ups aud dr'cayiog mansions. all snfl~sed with the vivid street life
.eigbbor~ made fm themselves in the era before air couditiooiog
lured them iadoo~. It is. of course. beyond Ibe power of zoning to
bring ha& those days. ever if we wanted them hack, but it may be
possible to recaplure some oflbe ener~, ROd spirit that character-
zet Americau cMe life before talevision clamped its moaopoly on
public discoarse aud entertainareut- So in 1987, wbea 'l~tr ey
bought a 13S-acre vacant plol ou ao island iu the Mississippi five
tabures fi'om dowatown Memphis. he embarked ou a radically
dilh,rent kiml ol (levelolnnenl. which begaa oot by uskiug "What
will tbe connty let me build?" or "What will the banks finance?" but
"What kied of place do people want to live in?"
The result was ltarbor qbwu, intended to be "a slice of the
world-the more complete and varied the better." There are
houses ranging in price from 8114,000 to 8425,000. which contrasts
with a typical subdivision in Phoenix, Ariz., for exmnple, where the
seven basic models run the gamut from 8271,990 to 8516,D30. There
are town houses and apartments. mid shop.s, being planned. Devel,-
opers had t tied mixing housing types in the plmared communities' '
oftbe 1970s, but in those each use was isolated in its ox~m thousm~d-
acre quadrant; in Harbor Town they are all within a few blocks of
each other. Turley seems to have deemed that lustcad of golf, the
leading recreational activity would bfi' chatting with neighbors
while watching the sun set over the river, so he set the houses close
together and built cozy village squares. The houses themselves are
an eye-popping collection of styles, ineloding Charlestown provin-
cial, Cape Cod and Bauhaus roodera, but the)' have an traderlying
unity based on materials (mostly clapboard or wood siding) and the
ubiquitous new-orbanist amenity, porches. Turley e.'cpects to make
money on the project, when it's completed in 1997, but he also has a
higher aim. "Democracy assumes -demands-that we know, un-
dentand aud respect our fellow citizens," he says. "Itow can we
appreciate them if we never see them?"
PLANT TREES C, URBSIDE
Nothing humanizes a street more than
a row of trees shading the sidewalk.
But they must be broad-leafed shade
trees such as sycamores or chestnuts, not
the dinky globular things like flowering
pears that developers favor in parking
lots. And they should be planted out at
the curbline, where tL-v will grow out to
form a canopy o'~er the roadway.
Why don't more places have such an
obvious amenity already? Because traffic
engineers worry that people nfight drive
into them.
:- /
·
J
Strolhug umtcr a cnaol~v of spring blossoms
PUT NEW LIFE
INTO OLD MALLS
91'1tEY'VE GOT FOUNTAINS, ItANGING
[eras and ice rinks, and if you stay iu
~ne long enough you may eventually
hear "Wichita Lineman" rescored for 140
violins, but most shoppiog malls are, es-
sentially, just vast sheds that constraints
trudge throngh until, with nothing left to
spend, they are spit out into the parking lot.
No wonder people are so quick to desert
them when a bigger one opens up down the
mad. Ghost malls are no longer a rare sight
in America. Phoenix has at least two, in-
dudtog one right across the street from
several of its lmgest offtee bailrings. But
the land they occupy can, with some inge-
uuity and a lot of money, become the nucle-
us of a real neighborhood, an architectural
adornment rather than a hulking blight.
The process is happentug first with strip
shopping canters, wbicfi are usually older
than enclosed malls and less complex archi-
teeterally. The first step is to transcend the
definition ofa "shoppiug center" as a group-
ing of unrelated stores in the middle of a
parking lot. That pretty nmch deseribzd the
New SeabuD' Shopping Center, a dreary
1960s-era strip mall on a bus)' highway in
Cape Cod, Mass.. aborn 70 miles frmn Bos-
toe. A decade ago, the owaers decided to
redevelop it on a radically different scheme,
modeled on a New England town. New
streets were laid oat ill what hall been the
parking lot: new shops were huih in the
uegleeted area behind the existing ones. A
25-year revelopulent plan was drown up,
envisioning a snbstantial connnanity;
rices, a libram a dmreh and a sanior-citi-
zeos' home }ulve already been buih.
15u'king was tedistribnted along tile
crabs of the uew interual streets. This
makes for sanle congestion and inefficien-
cy, bat lessens the frustrntim~ of trudging
down long aisles of parked cars toward a
distant mall entmuce. Developer Douglas
Storrs says that shoppers find tile streugth
to walk as much ns half a mile down the
sidewalks of what is now, callel! Mashpet
Cmlunons, passing shop v. indov, s, tone ms
and planters. The same people rea,c,b the
threshohl of exasperation when rim) bnve
o park nmre ran ,100 feet from die door to
an ordiuary mall.
Them are other exmuples. indndiag
Mizner Park. in Boca Ratmi. l:la.. wbere a
failtug shoptfiug tenIra' wus replaced wilh n
28-acre mixed-u~e devdoluoent organized
aroaud a uew public park. 'lb be sure, not
all developers will he this ambitions wiffi
their properties. Bnt as a rirst step. hiding
Ire ugk' collecliou of Dumpsters aed load-
ing do~'ks ou tile backskies of strip malls
clmld eliminale a lot of soburban blight.
In Portland, Ore., these commuters are choosing ~o ride the rails
PLAN FOR MASS TRANSIT
1~ Is there an.,,, xvay to get Americans out of their
~ cars and into buses and trains? In Los Angeles.
not even an earthquake sufficed; only about 2 per-
cent of drivers switched to mass transit after their
freeways fell down last year, and most of them
went right back to driving as soon as the roads were
patched up.
The problmn is that transit seems to need a critical
mass to work, and many metropolitan areas (Los Ange-
les among them) are just too spread out. Many commut-
ers seem to think that if you have to drive to the train
station anyway, you might as well just keep going to
the office.
Hence Caltborpe's idea for the "pedestrian pocket": a
relatively dense settlement Mthin a quarter-mile walk
of a transit stop. In Portland, Ore., they're building the
transit line lb'st-putting stops literallb, in the middle of
I empty fields-in the expectation that the developlnent
will follow.
LINKWORKTO HOME
4 4 $unuans AaE NO I.ONGER JUST nSo~OOM
I I connnunilies; the dispers~ of employ-
~ ~ ment out of the central cities bas been
corporations leaving the oil) tend to [elo~ate with-
in a few miles of the chief e~ecutive s hq}~se.) But
theresuh-d~eox~noronic office parks consist-
ing of indistinguishable glass cubes amid a token
tbe same developrecur you work in." he says:
"there are a lot of criteria for where yon choose
your house. But if people eao walk to a park. to
midday shopping, restaorauts anti day care. it's
better for the people working there."
SHRINK PARKING LOTS
I_I~PARKING IS ONE OF SUBUI1BIA'S HIGHEST
achievements. Ouly in the United States
Vdoes the humblest copy-shop or pizzeria
boast as much space for ears as the average city hall.
fuzz of grass and a giant parking lot-is jest a
higher class of sprawl than the gas stations and
fried-ddekm~ places tbat would have been built
there lustcad.
If earnpanics don't want to be downtown,
they should at least attempt to integrate their of-
flees-or factories, for tbat matter-into commn-
nitice. Noboily wants to live next to a steel mill,
natnralb: Bet in I~tguna West, outside Sacramen-
to, people are bappy to live withie a qnarter-mile
oran Apple Computer plant, wbich provides 1,200
white-collar and asserably-lioe jobs. Apple agreed
to locate there after the coonnunity was already
planned: developer Phil Angelides says the corn-
pan}' liked the idea dmt executives and workers
could afteel to live in the same coremunit): Playa
Vista, a new-urbanist connnunity being planned
for Ix)s Angeles, has been mentioned as a possible
home for the DreamWorks SKG muhimedia coin-
llauy. It conld lie an upduted-and ver)' tipscale-
A different approach
Mixing Inoorne levels in a
neighborhood Is a new-
urbanlet oredo, and
nobody does that hetter
than planner Oscar
Hewman. His scattered-
slte Iow-lnczme housln~
for Yonkers, N.Y., ls a
model of Its kind. But
Newman Is no fan of the
new urbanlsts. "Instead
of saying, 'lhts is what's
wrong [with suburbsl:
they should ask, 'Why do
people feel It's worth it
to live there?'"
Bnt it is also a curse; the vast acreage given over to
asphalt is useless for any other purpose. and goes
nnnsed more than half the time an.5-.va.x; Most plan-
ners regard parking as a prerequisite for ecooomic
grov,'th, like water. But downtown Portland. Ore..
wNeh strictly regulates parking, bas beeo thriving
witb essentially the stone space for cars as it bad 20
years ago. Developers often build more parktug than
they actually need; a half-empty lot is presuroed to
reassure prospective tenams that they'll never roe
ont of space for their cars. let a bauk. a movie theatre'
and a chnrch are all full at different times. Oue simple
improveracet towns can nlake is to look for v,-ays to
sham and pool parking space among differcut users.
The ideal-although expensive-solntiou to the
par'king problem is for cars to vmfisb nndergroand
when they get where they're going. A shoppiog center
surrounded by acres of striped asphalt. whetbet it's
empty or full, ulight as well put tip a raoat against
pedestrians. I,arge parking lots shookl be siteareal
version of the company town, which in this case
will comprise 15,000 houses aod apartments, shops, a pink.
promenades and joggiug trails along the last tidal raarsb in
the cib;
calthoqm believes tbat more husiuesses will reeve to new-
urbanlet projects as they grow disillusioned with the traffic aud
isolatiou eftheir office parks. "The idea is not necessarily to live in
behind buildings wbenever possible-somethiug
most suburban zoning codes don't curreudy allow - and dwided by
streets, sidewalks or struetnres into smaller segments o f aronnd three
acres or less On-street parking in residential neighborhoods ~s con-
troversial. Some plaoners favor it, because it cleates a "buffet"
betweee pedestrians mid irafire, but others consider It a danl~er to
childreo running oct between the cars.
MAKE A TOWN CENTER
12' Every town needs a center: a plaza.
: square or green that is a geographi-
cal ret~renee point and a focus of civic
lith-even if that just means a place to
push a stroller or throw a Frisbee. Shop-
ping malls are a poor substitute; the area
they serve is too diffuse, and in any case
their civic function is incidental to their
{real purpose-making money. Develop-
Iers often provkte some pm'kland in their
'subdivisions, but it's usually on leftover
parcels that wouldn't be built on anyway,
by the edge of the highway or adjoining
another subdivision.
~2 ~lWSWlq:}; MA~15.1995