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Home My WebLink About2004-12-02 Info Packet I ~ L --= -~!t :t~~~ -...::;....-"r".~ CITY COUNCIL INFORMATION PACKET ........ ... December 2, 2004 CITY OF IOWA CITY www.icgov.org I DECEMBER 6 WORK SESSION ITEMS I IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from Asst. Director, Dept. of Planning and Community Development: On-Street Parking on Brookland Park Drive IP3 Memorandum from the Deer Task Force Chairperson: History of Deer Management IP4 Memorandum from the City Clerk: Vehicle for Hire Color Scheme Shelter House Mission, Vision, Values, and Goals [Submitted at 12/6/04 Work Session] I MISCELLANEOUS ITEMS I IP5 Chamber of Commerce-Local Government Legislative Positions [City Manager] IP6 Memorandum from Community and Economic Development Coordinator: Legislative Positions Regarding Economic Development IP7 ECICOG Annual Audit [Mayor Pro Tem Wilburn] IPS Memorandum from the Personnel Administrator: Job Descriptions IP9 Memorandum from the Community Development Coordinator: FY06 Applications for CDBG and HOME Funding IP10 E-mail from Larry Baker: Streetlights IP11 E-mails from Garry Klein: Patriot Act IP12 Police Department Use of Force Report: October 2004 IP13 Building Permit Information: November 2004 IP14 Agenda Packet for: October 21,2004 PATV Board of Directors Meeting December 2,2004 Information Packet (continued) 2 IP15 Minutes (Final): Scattered Site Housing Task Force: October 4, 2004 IP16 Minutes (Final): Scattered Site Housing Task Force: October 18, 2004 IP17 Minutes (Final) : Scattered Site Housing Task Force: November 8, 2004 IP18 Minutes (Final): Economic Development Committee: October 12, 2004 IP19 Minutes (Final): Deer Task Force: October 27, 2004 I PRELIMINARY DRAFT/MINUTES I IP20 Human Rights Commission: August 24, 2004 IP21 Human Rights Commission: September 28, 2004 IP22 Public Art Advisory Committee: November 1, 2004 IP23 Board of Adjustment: November 10, 2004 IP24 Charter Review Commission: November 22, 2004 IP25 Deer Task Force: November 17, 2004 I ~ L --= -~ :t~W~~ ~... -"".~ CITY COUNCIL INFORMATION PACKET ......~ December 2, 2004 CiTY OF IOWA CiTY www.icgov.org DEC MBER 6 WORK SESSION ITEMS IP1 City Council Meetings an Work Session Agendas IP2 Memorandum from Asst. Dire or, Dept. of Planning and Community Development: On-Street Parking on Brookland Park D .ve IP3 Memorandum from the Deer Task Force Chairperson: History of Deer Management IP4 Memorandum from the City Clerk: hicle for Hire Color Scheme IP5 Chamber of Commerce-Local Govern nt Legislative Positions [City Manager] IP6 Memorandum from Community and Econom'c Development Coordinator: Legislative Positions Regarding Economic Developm~t IP7 ECICOG Annual Audit [Mayor Pro Tem WilbU~ \ \ IP8 Memorandum from the Personnei Administrator: J IP9 Memorandum from the Community Development FY06 Applications for CDBG and HOME Funding IP10 E-mail from Larry Baker: Streetlights IP11 E-mails from Garry Klein: Patriot Act IP12 Police Department Use of Force eport: October 2004 IP13 BuHd;ng Pe'm;' Info,matlo . Novembe, 2004 j IP14 Agenda Packet for: October 21,2004 PATV Board of Directo Meeting IP15 Minutes (Final): Scattered Site Housing Task Force: October 4, 2004 December 2,2004 Information Packet (continued) 2 IP16 Minutes (Final): Scattered Site Housing Task Force: October 18, 2004 IP17 ered Site Housing Task Force: November 8, 2004 IP18 Minutes (Final): Econo ic Development Committe IP19 Minutes (Final): Deer Tas Force: October 27,2 4 FT/MINUTES IP20 Human Rights Commission: Au st242004 IP21 Human Rights Commission: Septe IP22 Public Art Advisory Committee: N ve ber 1, 2004 IP23 IP24 Charter Review Commissio . November 22, 2004 IP25 Deer Task Force: Novem r 17, 2004 \ ~ 1 [EJ 4:~~~~1It City Council Meeting Schedule and ~' -=~ ---~ Work Session Agendas December 2, 2004 CITY OF IOWA CITY www.icgov.org . MONDAY, DECEMBER 6 Emma J. Harvat Hall 6:30p Council Work Session · Planning and Zoning Items · Agenda Items · Council Appointments · Brookland Park Drive · Deer Task Force Presentation · Human Service Agency Presentation-Shelter House · Canine Unit · Vehicle for Hire Color Schemes · Council Time · Identification of Priorities for Discussion · TUESDAY, DECEMBER 7 Emma J. Harvat Hall 7:00p Formal Council Meeting I TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY,DECEMBER20 Emma J. Harvat Hall 6:30p Council Work Session Cancelled · TUESDAY, DECEMBER 21 Emma J. Harvat Hall 7:00p Formal Council Meeting Cancelled · MONDAY, JANUARY 3 Emma J. Harvat Hall 6:30p Regular Work Session · TUESDAY, JANUARY 4 Emma J. Harvat Hall 7:00p Regular Formal · THURSDAY, JANUARY 6 Emma J. Harvat Hall 8:30a-5:00p Special Budget Work Session · MONDAY, JANUARY 10 Emma J. Harvat Hall 6:30p Special Budget Work Session Board/Commission/Organization · TUESDAY, JANUARY 11 Emma J. Harvat Hall 12:00p-7:00p Budget Work Session Meeting datesltimes/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters CITyl 12-02-04 I ,~ ! IP2 ~~~~-.: CITY OF IOWA MEMORANDUM '-~ "'gI~ .......~ Date: November 22, 2004 To: City Council From: Jeff Davidson, Asst. Director, Dept. of Planning and Community Development Re: Ite.m for December 6 City Council work session: on-street parking on Brookland Park 7-'/( Drive At your November 16 City Council meeting you heard public comment on the issue of removing on-street parking from the south side of Brookland Park Drive. Parking on the south side of Brookland Park Drive is currently prohibited Monday through Friday from 8 AM to 6 PM. During Council discussion following the public comments, you requested additional information for the December 6 work session pertaining to how we conducted our evaluation that determined there was not a safety problem related to on-street parking, and you requested additional information regarding a residential permit parking program for this area. Safety Evaluation After we received the request from the Melrose Avenue Neighborhood Association to consider No Parking Anytime on the south side of Brookland Park Drive, our first step was to determine if there was a safety problem present which would lead us to recommend to you that on-street parking be restricted. We conducted observations of this area once in the evening and once on the weekend, since that is the time when on-street parking is allowed. During each of our observations there was one car parked on the south side of Brookland Park Drive. The street width is 20 feet. With a vehicle parked on the south side, there still remains at least 12 feet of roadway remaining for emergency vehicles. This is adequate for even the largest fire department apparatus. As noted, on most of Brookland Park Drive there was 20' available for emergency vehicles because parked cars were not present. We have not had complaints from the fire department regarding streets in this area. There have only been two reported collisions on Brookland Park Drive since January 2001. One occurred at the intersection with Melrose Court and one just to the east of the intersection. Neither collision was the result of on-street parking. We have had no complaints to date from the Streets Division with regard to refuse trucks or snowplow equipment having trouble traversing Brookland Park Drive. Residential Permit Parking System The idea of a residential permit parking system was raised at your November 16 meeting. Over the past several years we have occasionally discussed residential permit parking systems to address problems of commuter, or non-resident, parking in neighborhoods. You have thus far not implemented such a system since the system is fairly complex and there has not been neighborhood support. It is unclear how a residential permit parking system would address the concerns of the neighborhood association pertaining to Brookland Park Drive, since the issue we have been November 22, 2004 Page 2 asked to address is persons in the neighborhood parking on-street. There are not commuters parking in this area, because parking is restricted during the day, Monday through Friday. We have been asked to consider not allowing residents who live in the area to park on-street during the evenings and weekends. Allowing residents to park on-street by virtue of a residential permit parking system would not address this issue. Let's plan to discuss this at the December 6 work session. As stated previously, staff is neutral on whether or not the existing on-street parking remains on Brookland Park Drive. As noted to you by residents of the neighborhood, there are not other on-street parking options in this neighborhood. cc: City Manager JCCOG Traffic Engineering Planner Director of Planning and Community Development Neighborhood Services Coordinator Director of Public Works City Engineer ppdadm/mem/Brookland parking.doc ,~ ! CITY OF IOWA CITY ~ ~~=-....u:t!t ~~W;!S MEMORANDUM ,,~ "'gI~ ....,..~ Date: December 2, 2004 To: City Council From: Patricia Farrant, Chairperson - Iowa City Deer Task Force Re: History of Deer Management To carry out the assignment we accepted in the late 1990s, Iowa City's first Deer Committee: · listened carefully to the extremely wide range of concerns expressed by citizens and groups in our community · assembled a great deal of relevant information from many sources and studied it carefully · developed a plan for controlling the deer population, based on thoughtful compromise, that met three basic standards: 1 ) Community acceptance 2) Public safety 3) Likelihood of achieving population goals, by management area The attached notes provide more details about what that process entailed. I hope you find it useful as you consider this issue again this year. Retrospective: Making the decision to kill and choosing the kill method · Public safety · Community acceptance · Effectiveness in maintaining desired population levels per square mile In 1997, the first Deer Committee was faced with the need to develop a deer management plan that could be accepted by citizens whose views about reducing the number of deer in Iowa City were extremely diverse. The range ran from people who opposed killing deer by any means for any purpose to those who wanted deer dead- period, by whatever method it would take to achieve that goal. The composition of that first committee was also very diverse, representing the following interests: Iowa City staff, Animal Shelter staff, Iowa City Police, hunters, Project Green, residents of areas with high populations of deer, residents of areas without high populations of deer, animal protection, science/nature/biology, Iowa Wildlife Federation, City of Coralville staff, residents of Coralville, and the Johnson County Board of Supervisors. The committee devoted a great deal of effort to developing an effective plan that would also have the broadest possible community acceptance. To achieve that goal in that atmosphere, we needed to hear and consider many voices. Here's how we heard those voices: · Committee members openly discussed their own/their constituents' concerns. goals and perspectives. · We listened to community members who attended our meetings and spoke during public comment periods. Sometimes 50 or more people attended those meetings (which were often ¡ held in the City Council chambers) and many of them spoke. Meetings sometimes ran three hours or more. · We held three public forum/listening sessions. to which the public was invited. These were held in large buildings at various locations around town. They were also broadcast on local access television. Attendance at each ran to 150 to 200 people and there was substantial active participation. · There was extensive coverage in the local press and on area radio and television. · In cooperation with the city, we established a 'comment line' on the Deer Committee's section of the city website. We responded to inquiries and comments that carne in through that portal. · We carne to consensus that the deer population was high and needed to be controlled. We defined deer management areas and set per-square mile guidelines for deer numbers. · In light of all the information we received from the citizens of Iowa City, we concluded that among those who wanted deer killed. only a few wanted that killing done by any means possible. · Many citizens who expressed themselves said that they did not wish to make the reduction of the number of deer in the city limits an opportunity for recreational killing. Rather they viewed it as an unfortunate necessity. · Others were concerned about the very real possibility of seeing dead and dying deer in the city. and perhaps in their own yards. · Most who expressed themselves said that they preferred a "humane" kill method. To permit meaningful, productive discussion, we carne to consensus on a definition of humane death as one that is instantaneous and painless. · · City staff (City Manager's office, Police Department) were concerned that deer be killed in a manner that would pose the least threat to public safety (e. g., injury from projectiles, number of persons in the city with weapons). · The committee gathered information about all available methods of deer population control-ranging from no direct action to trap / dart and relocate, bow hunting, contraception, trap and kill, and sharpshooting. · Ultimately, we agreed that the long-term plan would stipulate that each year the committee will consider all legal lethal methods that also meet the following criteria: Public safety Community acceptance Effectiveness in maintaining the desired number of deer 11/16/04 ,~ ! CITY OF IOWA CITY [;J -~= -u:t!t ~~a:!S MEMORANDUM "'~ "'gI~ ........~ DATE: November 30,2004 TO: Mayor and City Council ttll~ FROM: Eleanor M. Dilkes, City Attorne¿jL Marian K. Karr, City Clerk Th RE: Vehicle For Hire Color Scheme At your November 16 Council meeting you directed staff to consider the possibility of grandparenting in existing color schemes, and requested a staff recommendation on the matter. Just to review, each vehicle for hire company applies annually as a company and indicates color scheme as part of the application process. Each vehicle for hire is then inspected as they are licensed. The Police Department does a safety inspection and confirms the color scheme. Each vehicle licensed within the company must have the same distinctive color scheme. The recent ordinance simply amended the language of the City Code to make it clear that the color scheme of each company must be distinctive. Companies may change color scheme anytime during the year provided that: . The colors are distinctive enough from other companies already doing business, and . Each vehicle within the company is painted in the same fashion With respect to cab color it would appear you have four alternatives available to you: 1) Continue enforcement as is such that all vehicles of a company must be painted in the color scheme requested by them and approved by the City. 2) Eliminate the requirement for a color scheme altogether. 3) Allow a company to operate with no more than two color schemes for up to a period of time (e.g. two years) but with the understanding that this privilege would not be used more than once in a given period of time (e.g. every five years). 4) Amend the code to include a definition for "Airport Shuttle" (all fares originate OR conclude at the Cedar Rapids Airport); and exclude such companies from the color scheme requirement. Vehicle for Hire Color Scheme Page 2 Alternate # 2 (no color scheme) is the easiest to administer, alternate # 3 (grandparenting) the hardest. Alternate # 1 (one color scheme at all times) will be favored by those endorsing the present system and addresses some concerns on "pirating" issues. Alternate # 3 provides a limited amount of flexibility but creates the risk that at any point in time a number of cab companies may not be identifiable based on color. Alternate # 4 simply identifies the airport shuttle service as a different type of vehicle for hire. The reasons for the distinctive color scheme are arguably less applicable to the airport shuttle. Alternates # 2, # 3, and # 4 would require an ordinance amendment. We have asked that this item be scheduled for discussion at your December 6 work session to have it resolved prior to the licensing year which goes into effect on March 1. CC: Sgt. Lalla U: vehiclecolor.doc J:L/~ /o~ tc/~ Shelter House Community Shelter & Transition Services SHELTER HOUSE Our Mission, Vision, Values, and Goals Our Mission Shelter House provides shelter, basic and transitional resources, while encouraging self- sufficiency, to any person in our community who is homeless. Our Vision Shelter House is an organization committed to positive change for individuals who are homeless. To achieve this, we will . Plan and operate a facility that provides shelter in a healthy and stable environment . Provide exemplary services and invest in the training of our service-providers . Maintain a proactive, highly visible presence that articulates our mission and engenders respect and support . Collaborate with other agencies and the community and be a catalyst for change Our Values . Respect: Understand and value the needs and abilities of each client . Caring: Support clear expectations and provide opportunities for each individual to become self-sufficient . Responsibility: Use ethical behavior in all interactions with clients, staff and the community . Integrity: Serve as a model of professionalism in our community . Stewardship: Collaborate with other community agencies to provide services efficiently and effectively Our Major Goals . Increase the number and amount of revenue sources . Enhance community understanding of homeless ness, its causes and solutions . Provide exemplary services which lead to client self-sufficiency . Be an organization which is fiscally stable and continuously improves its management practices . Support a network of community, state and national partners to more effectively access and provide resources and services to people who are homeless 331 North Gilbert Street · P.O. Box 3146 · lowo City, lowo 52244-3146 · 319-351-0326 Emergency and Transitional Shelter: Shelter House provides both emergency and short-term transitional housing to men, women, and children, the disabled and elderly. In 2003, the agency provided shelter and supportive services to 461 individuals (unduplicated) for a total of 11,331 nights stayed. Women and children constitute about 40% of those sheltered. Veterans constitute about !O% of those served. The shelter component also consists of breakfast and a nightly meal, shower and laundry facilities, mailing address and message service for residents. There is one shelter coordinator staffing the shelter per evening and overnight shift. This individual is required to oversee the Drop-In Center and evening meal, perform intakes with new clients, respond to both emergency and on-going needs of clients and others, answer the phone, coordinate volunteers, provide information and referral, and maintain a safe and orderly house. The facility remains open throughout the night-directly assisting individuals in crisis throughout the night. This level of access has never been restricted to current residents of the shelter. Drop-In Center: From 5:00pm - !0:00pm daily, the agency operates Johnson County's only evening drop-in center. The Drop-In Center is open to all in need-former clients, homeless persons not currently staying in the shelter, and other low and very low-income citizens oflowa City, Coralville, and Johnson County. Men, women, and children utilize the Shelter House Drop-In Center Program for laundry and shower facilities, clothing and toiletry donations, an evening meal, a mailing address so as to receive mail, telephone use, messages, and most importantly access to Shelter House staff and outreach workers from STAR and the Community Mental Health Center. The V A Homeless Veterans Outreach Worker is also available on a consistent basis to address the needs of current clients who are veterans and of other veterans who may not currently be staying in the shelter but camping. On average, these services are utilized over 500 times per month by individuals not residing at the shelter-a minimum of 250 unduplicated persons in the year. In-House Counseling: Anyone intending more than a transient stay (approximately 90% of our residents annually) is expected to participate in the In-House Counseling Program, a HUD certified Housing Counseling Program. Agency staff works with participants to design their own self-sufficiency goals; clients then agree in writing to pursue them. Participants may stay for a maximum 01'90 days in so much as they remain compliant with house policies and programmatic requirements. Staff works with clients to access community resources addressing needs as basic as a pair of glasses or work boots, to a social security card, bus passes, any mainstream public assistance for which the client may qualifY, child care, medical and dental care. Clients are expected to address substance abuse and mental health issues where relevant. Staff work with clients and assist with finding and/or maintaining gainful employment and with housing searches and placements. Staff works with clients to address budgeting, money management, and life skills. Clients are expected to save up to 75% of their eamings while staying at the shelter to be utilized towards the costs of setting up their own households. We regard our work with clients as a partnership-an interactive agreement between Shelter House staff and the individual-responsibility borne on both sides. John E. Thomas Security Deposit Assistance Program: In July of 2001, Shelter House capitalized the John E. Thomas Security Deposit Assistance Program through an initial private gift 01'$3,000. The program is designed to assist individuals and families in our community who are low-income and/or homeless, experiencing critical housing needs, to secure rental housing through the provision of financial assistance used to meet the cost of rental security deposits. The program works in partnership with local agencies, faith communities, and landlord/property management companies. The assistance is made in the form of a grant and goes directly to the landlord or property manager who agrees to return any remaining monies to the program upon a tenant's vacation from the rental unit. Ninety-five adults received deposit or emergency rental assistance this year alone. From the family households of those served, there were a total of 180 children who are now living in stable housing. This year funds were provided by the Community Foundation of Johnson County, Community Development Block Grant funds, and tithing grants. Individuals are referred by DVIP, the Crisis Center, HACAP, among others. Supported Training and Access to Resources (STAR): The purpose of the STAR Program is to assist persons who are chronically unemployed and homeless in the greater Iowa City area, to achieve their highest level of self-sufficiency though employment. The STAR Program recognizes barriers to employment and through the resources of the program works with the participant to decrease these inhibitors, such as, housing, mental health, substance abuse, vocational and life skills deficits, transportation and childcare and medical needs. STAR clients, in partnership with program staff, acquire and maintain jobs consistent with their preferences, strengths, and needs. A consortium of agencies provides supportive services, employability skills training and internships, paid through the program, in local businesses and community based non-profits. Utilizing a community counseling perspective, participants rely on program staff coordination between service providers, public entities, private businesses, and landlords. STAR served 79 persons in the last program year, 64 of whom were in family households. Clients have access to the program resources for up to two years. · ~-~r;;J (!J~k ~ 2005 Local Government Working as Community Partners For a successful and thriving community, business and local government must work together in parh1ership. Attracting and maintaining quality businesses and promoting economic growth require responsive and effective government policies. Moreover, local governments must reflect the changing face of Iowa - in culture and diversity, as well as in population and economic growth. The Iowa City Area Chamber of Commerce is committed to working with our local governing entities to bring about effective change that promotes the entire well being of our communities and prepares our communities for the challenges of the 21st century. Examine State and Local Taxing Structure The Iowa City Area Chamber of Commerce supports efforts by the Legislature to bring greater equity and stability to the current taxing system in Iowa. We encourage the Legislature to examine the current system, to evaluate its successes and failures and to make the changes necessary to ensure a fair and equitable taxing system for all Iowa residents. Property taxes in particu]ar warrant careful review. This is the principa] source of tax revenue for local governments. A more consistent and stable property tax system is needed to afford local policy makers the ability to plan financially based on reliable tax revenue projections. Until this evaluation and the resulting tax policy changes can be accomplished by the Legislature, a floor of 50 percent for the residential rollback should be established. The present method of coupling the taxable value of residential property with that of agricultural land, and then applying the rollback factor to residential assessed values, has proven to severe]y suppress the taxable va]ues of residential properties. The abiJity of local government to raise adequate revenue has thus been severely restricted, and service reductions have become widespread. Further, a greater proportion of the tax burden falls to commercial and industrial properties, a situation that, in the long term, can only have a negative impact on economic development initiatives throughout Iowa. Allowing local government to utilize a wider variety of revenue sources to offset reliance on the property tax would afford cities and counties a more effective means for attracting new economic interests to their commlmities and would give them the flexibility to account for unique local interests in the exercise of efficient, effective governance. Unfunded Legislative Mandates The Iowa City Area Chamber of Commerce believes new government programs or additional requirements in existing government programs should not be enacted without the funding to pay for them. The Area Chamber opposes any action by state or federal governments that would impose additional statutory requirements on cities, counties or school boards lmless either adequate funding or an adequate alternative funding arrangement is provided to avoid adding financial burdens at the local level. It is our position that the Legislature should enact a State Mandates Act similar to the Federal Unfunded Mandate Legislation passed in Congress. Over the past several years, the Legislature has imposed a number of additional burdens upon the city and county governments and the school boards, without providing the affected jurisdictions with either sufficient funding to cover the cost of the new requirements or an equitable means of raising the additional revenue. Some local governments have had to go into debt to pay for the mandated program; others have been forced to increase avaHable revenues through local sales taxes, vehicle taxes, user fees, property taxes or by cutting services. This is becoming a greater problem as the trend has shifted, and it now seems to be commonplace for the federal government to place responsibility onto the state, the state government onto the local government, and the ]ocal government on to the businesses and the consumers, [;j MEMORANDUM DATE: November 19, 2004 TO: City Council Steven Nasby, Community and Economic Development coordinator~ FROM: 4' RE: Legislative Positions Regarding Economic Development The Iowa City Area Chamber of Commerce and Iowa Chamber Alliance recently published their legislative positions for the upcoming year. These materials were distributed to the City Council Economic Development Committee on November 19 for their review. As our legislators at both the State and Federal levels of government will undoubtedly discuss and enact policy affecting economic development I wanted to forward this information to all you for your review. · , 2005 Economic Development Fueling Iowa's Economy The Iowa City Area Chamber of Commerce encourages economic development in Johnson County and in the state of Iowa. Recruiting, retaining and growing the business and industry sectors are challenging endeavors facilitated by cooperation. The Area Chamber's top priorities are reinstating the Grow Iowa Values Fund and preserving Tax Increment Financing. The Area Chamber also supports investments in regent's economic development and technology infrastructure, Vision Iowa funding and creating and maintaining a skilled and productive workforce. A sound economic growth policy for the Iowa City area is a sound policy for the Technology Corridor and the state of Iowa. Economic Development Strategy for Iowa The Iowa City Area Chamber of Commerce supports reinstating the Grow Iowa Values Fund (GIVF) as a key economic development tool for transforming Iowa's economy. The Area Chamber supports a long-tenn state commitment to capitalize the GIVF. The Area Chamber supports state implementation of the Bioscience Pathway for Development created in 2004 by the Battelle Memorial Institute. The Battelle report calls for a lO-year program of strategic state investments in bioscience capabilities and infrastructure. Tax Increment Financing The Iowa City Area Chamber of Commerce supports preserving Tax Increment Financing (TIP) as a flexible local economic development tool. TIP is the single most important local development tool available to cities and counties, and it adds millions of dollars each year in property value at the local level for taxing jurisdictions. TIP is a manageable economic development incentive that is a catalyst for economic growth. Additional benefit from economic activity includes increased state revenue collection through sales and payroll taxes. TIP must be preserved as a flexible tool because economic development projects are site specific and need to accommodate the location or building needs of the project. Actions by the Legislature on TIF that are punitive in nature will severely impact the ability of cities to expand and attract businesses. · , Investment in Regents Economic Development and Technology Infrastructure The Iowa City Area Chamber of Commerce affirms the need for continued and sustained state funding for the University of Iowa Technology Innovation Center business incubator, Oakdale Research Park, Center for Advanced Drug Development, Center for Biocatalysis and Bioprocessing, and Small Business Development Center. These programs, along with other programs such as the John Pappajohn Entrepreneurial Centers, are essential for growing and recruiting new business ventures in the Eastern Iowa Technology Corridor region and are core elements of the Regents program to stimulate economic growth in Iowa. Vision Iowa The Iowa City Area Chamber of Commerce supports continued funding of Vision Iowa. The Vision Iowa Program, along with the Community Attraction and Tourism program, encourages and supports creative economic stimulus opportunities, Recent state funding cuts to cities and counties are negatively impacting local governments' abilities to maintain community infrastructure and quality of life expenditures, Decreasing quality of life translates into a reduced ability for the state to attract and retain businesses and workers. Communities need resources to build attractions that will enhance the quality of life for their residents, encourage relocation and retention into the area. Job Training Programs The Iowa City Area Chamber of Commerce supports eff0l1s to overcome Iowa's shortage of an available and skilled workforce. We encourage Legislators to give priority to the development, funding and promotion of workforce development initiatives. The Skills 2006 Technology Corridor Report conducted last year continues to underscore the urgent and long-term need for an available skilled workforce in our region. The Area Chamber suppOlis maintaining funding at currently authorized levels for the Iowa New Jobs Training Program (260E), the Iowa Jobs Training Program (260F), the Accelerated Career Education Program (2600) and the Workforce Deve]opment Fund, an deJivered through Iowa's community coneges. T he Iowa Chamber Alliance assistance to prospective companies Create Commercialization supports economic development in the following targeted industry Centers for Entrepreneurs policies that enhance bus; ness clusters, as weLL as others: Create ongoing non-profit competitiveness, nurture entrepreneurs - Life Sciences, including commerdalization centers and help Iowa communities attract and biotechnology and value-added strategically located statewide to retain employers and residents. By agriculture assist entrepreneurs in taking the adopting the ALLiance's agenda, Iowa's - Advanced Manufacturing next steps in moving their products business cLi mate wiLL improve, enabling to new or additional markets, existing companies to be more - Information Solutions, including becoming profitable, and ultimately profitable, expand and provide more fi nancial services adding jobs. Iowans with higher income jobs. As · Explore other incentive methods · The centers would be partially state employees prosper, our local economies and preserve performance-based funded with the goal of developing a will become stronger. And, a more programs (i.e. Tax Increment pipeline of growing young companies competitive business environment puts Financing, historic preservation, that will provide jobs in the future. our communities in a much better urban renewal, Enterprise Zones, · The commercialization centers would position to attract new business etc.) that encourage capital opportunities that will result in even investment, employee training offer assistance to small companies more secure jobs for Iowans and and higher wage levels. with viable products/services and provide additional public revenue for - Tax Increment Financing (TIF) is growth potential. A one-stop resource future growth initiatives. would work in conjunction with the an irreplaceable local economic university research parks and Small The Alliance's 2005 Agenda includes development tool that generates Business Development Centers to many of the business climate and increased state sales and income provide the next steps in identifying economic development components first tax revenue, which enables state markets, developing business plans proposed in "The Balanced Approach" government to maintain the and fi nding executive personnel. in 2003 and again in 2004, many of quality of K-12 schools and state Reform Taxes to Foster Growth which were adopted as part of the Grow services throughout Iowa. TIF Iowa Values Fund. The Alliance must be preserved because it is Create a competitive business climate encourages the implementation of the the primary tool municipalities to attract business expansion and following practical measures to make have available to rebuild and foster the growth of new and existing Iowa competitive as the location of maintain downtown and urban businesses through comprehensive choice for businesses, entrepreneurs centers through commercial and meaningful tax reform. and residents. development and redevelopment. · Iowa ranks 38th in the Tax Invest in Infrastructure Foundation's 50-State Comparison of State Issues Road Use Tax Fund Business Tax Climates, which measures the impact of the state's Provide long-Term · Allocate any additional revenues to entire tax system on business. Iowa Business Incentives the Road Use Tax Fund to primary compares unfavorably with its Establish long-term, statewide road systems to reflect current neighboring states of South Dakota demographics and provide business (6th), Illinois (14th), Missouri (23rd) poLides and incentive programs that and industry with vital roads. This and Wisconsin (28th). In Commercial provide reliable economic would allow for the building and Property Taxes only, Iowa is the 9th development tools for encouraging maintenance of roads needed to highest of the 50 states·. business expansion, entrepreneurship transport products to the · Reform state income tax rates to and relocation in Iowa communities. marketplace, facilitate commuting to be more competitive with those of · Re-authorize the Grow Iowa Values commercial centers and create Fund and appropriate sufficient state economic corridors that benefit small neighboring states, with a revenue- neutral, flat tax plan with two tiered revenues to fully finance the balance towns and larger cities. Secondary rates - a uniform "base" rate and of the Legislature's original seven- and farm-to-market roads would a higher percentage for higher year commitment and continue the receive the same funding as in income levels, but not greater positive momentum generated when previous years, while primary roads than six percent. the Fund was first announced. This could be completed and maintained will provide significant economic without adding or raising taxes. · Reform Iowa's system of property tax assessment during the 2005 Legislative session. Businesses in Iowa pay a much higher percentage of taxes on commercial property, · Major audiences to be considered Federal Issues based on overall property value, include: than residential property owners. - Iowans themselves who may Reduce Business Commercial and industrial property not realize the state's advantages Health Care Costs owners pay 30% of all state property or the importance of growth to The Alliance supports efforts to stop taxes, while residential taxpayers pay the future double-digit premium increases and about 47% of these taxes. However, - The target industries of Life bring down the cost of health the assessed value of residential Sciences/value-added insurance to employers and thereby property in Iowa is over twice that ag ri cu ltu re/bi otech no logy; help decrease the number of of commercial property: $ 42.8 billion Advanced Manufacturing, and uninsured working people. versus $24.9 billion in 2002**. Information Solutions/financial · Of the 43 million Americans without - The property tax burden falls more services health insurance, over 60 percent are heavily on commercial property - Out-of-state and international small business owners, their owners because "rollback" businesses and residents who may dependents or their employees and percentages (the portion of the assessed value subject to be unaware of Iowa's positive dependents. taxation) for residential property attributes and attractions · In Iowa, small business owners have have been decreasing steadily over · The marketing program should a wide variety of insurance providers the last two decades, while encourage involvement by regions from which to choose, however, rollback percentages for and local communities with support premiums are often unaffordable. We commercial property have hovered for cooperative tactics, including can improve affordable access to around 100%. Other sources of trade shows, executive calling trips quality health care for small business funding for special education and and advertising. owners and their employees by mental health should be explored endorsing legislation that promotes to remove the burden from Improve Business Medical Savings Accounts and property tax revenue. Regulatory Efficiency Flexible Spending Accounts. *Based on $100,000 valued property The Alliance encourages regulatory · The Alliance supports strengthening agencies to explore lean practices to and expanding the current employer- "Saurce: Iowa Department of Manogement streamline their processes to improve based system while developing Improve Iowa's Image through efficiency and cost effectiveness in alternatives for individually owned Strategic, Consistent Marketing responding to business licensing and health coverage, such as 401K-type The state must help communities in permitting. Governmental agencies health savings plans. can form partnerships with private their economic development efforts businesses experienced in the lean Equality of Medicare by marketing a progressive image of processes. Reimbursement Funds Iowa through a well-capitalized and · As an example, The Iowa Coalition for The single largest payer for health strategic marketing plan. Innovation and Growth, administered care in Iowa, Medicare, fails to pay · Iowa's marketing efforts should be jointly by the Iowa Business Council its fair share. Despite recent funded at the level of $10 million per and the Iowa Chamber Alliance, Medicare legislation and the well- year to address intense competition helped partner Iowa companies that documented efficiency of Iowa's for busi ness on a national and had successfully applied lean and health care system, Iowa's hospitals international scale. continuous improvement techniques and health care providers continue to · An aggressive, consistent marketing with three Iowa hospitals and the lose millions of dollars every year in program can help put Iowa on the Iowa Department of Natural caring for Medicare beneficiaries. radar screen of prospective Resources, resulting in cost savings . Inadequate Medicare payments have businesses and position it as the and efficiencies. For the DNR, the a direct and dramatic effect on location of choice for Living, working time to issue standard air pollution increased private health insurance and playing. A single brand identity control permits has fallen 81 percent, premiums, placing a burden upon that integrates tourism, job with the average review time reduced businesses that provide health recruitment and workforce attraction from 62 days to 12 days, and the insurance and making it more should be based on research of key number of review steps was cut by 70 difficult for the uninsured to afford audiences and convey the core values percent, from 23 steps to seven health care. And in the case of and major strengths of Iowa (i.e. a steps. The number of people handling publicly financed health care well-educated workforce, tradition of the permit decreased from 18 to four. providers, these inadequate payments leadership and innovation, etc.). result in increased property taxes. · Iowa is also dealing with a shortage enact an agenda to grow the state's States for attracting business of nurses, physicians, and other economy through support of proactive expansion opportunities and fostering health care professionals. Medicare programs that stimulate economic the growth of new and existing losses compound this problem and growth opportunities for the entire businesses. put Iowa's health care sector at a state and its residents. · An ongoing funding mechanism for competitive disadvantage against Iowa Chamber Alliance building infrastructure and amenities states that receive higher payments. Guiding Principles that improve the quality of life in This inequity of payment means Iowa Iowa communities. providers have more difficulty We believe that by working together · Streamlined governments at all levels recruiting quality health care we can create significant, positive professionals to fully serve Iowa's changes that will prepare Iowa for that are efficient, cost-effective and communities. the future and ensure quality of life responsive to business needs by · Iowa's Congressional delegation for its citizens. finding ways to use tax dollars more wisely while improving their services, should work with State officials and We believe Iowa needs strategic, the private sector to obtain a more aggressive, forward-thinking · A long-term marketing plan that equitable distribution of Federal statewide policies and programs that effectively promotes Iowa's positive Medicare Reimbursement Funds to stimulate strong economic growth distinguishing attributes to both Iowa's health care providers. Current that results in additional jobs and internal and external audiences to distribution is causing severe increased state and local revenues. position Iowa as the location of hardship and loss of health care · Long-term statewide policies and choice for operating a business, options, good jobs and tax base in programs that provide reliable living and traveling. both rural and urban Iowa. economic development tools for The Alliance members are: Re-authorize encouraging business relocation, Ames, Bettendorf, Burlington/West Transportation Funding expansion and entrepreneurship in Burlington, Cedar Falls, Cedar Rapids, Iowa communities. Clinton, Council Bluffs, Davenport, Congress should re-authorize federal · A regulatory and tax climate Des Moines, Dubuque, Ft. Dodge, surface transportation, air and transit Iowa City, Marshalltown, Mason City, legislation in order to ensure safe, conducive to making Iowa the most Ottumwa, Sioux City and Waterloo. strong and efficient national competitive location in the United transportation services for the future. · The legislation should also provide flexibility to state and local governments in determining how transportation resources are spent, to maxi mize the positive effects on economic development, mobility, safety and the environment. About the Iowa Chamber Alliance A Unified Voice for Economic Growth The Iowa Chamber Alliance is a non- partisan coalition that represents 17 Chambers of Commerce and economic development organizations throughout the state. The mission of the Iowa The Iowa Chamber Alliance is a non-partisan coalition Chamber Alliance is to put forth and representing 17 Chambers of Commerce and economic development organizations throughout Iowa. For additional information, contact: IOWA CHAMBER ALLIANCE 321 East Walnut, Suite 100 II Des Moi nes, IA 50309 Phone: (515) 284-6574 II Fax: (515) 243-3199 II E-mail: stratavizion@mchsi.com 12. ÚJ Il. 6tI /ZIJ Larry Pump, CPA r;~2;4 1 117 North Jackson Street Charles City, IA 50616 E-mail: rlp@fiai.net (641) 257-4222 or (641) 228-2812 INDEPENDENT AUDITOR'S REPORT Fax (641) 228-1513 To the Board of Directors Eeleo& t4-t~'¿ tÞ<d.d East Central Iowa Council of Governments Cedar Rapids, IA 52401 I have audited the accompanying general purpose financial statements, listed as exhibits in the table of contents of this report, of the East Central Iowa Council of Governments (ECICOG) as of and for the years ended June 30, 2004, 2003 and 2002. These general purpose financial statements are the responsibility of ECICOG officials. My responsibility is to express an opinion on these general purpose financial statements based on my audits. I conducted my audits in accordance with U.S. generally accepted auditing standards, Chapter 11 of the Code of Iowa, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards and provisions require that I plan and perform the audits to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. I believe that my audits provide a reasonable basis for my opinion. In my opinion, the general purpose financial statements present fairly, in all material respects, the financial position of ECICOG at June 30, 2004, 2003 and 2002 and the results of its operations and its cash flows for the years then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, I have also issued my reports dated November 9, 2004 on my consideration of ECICOG's internal control over financial reporting and my tests of its compliance with certain provisions of laws, regulations, contracts, and grants. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of my audit. My audits were made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The supplemental information included in Schedules 1 through 2, is presented for purposes of additional analysis and is not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in my audits of the aforementioned financial statements and, in my opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. c1~p~ November 9, 2004 - 2 - ~ Human Resources/Personnel Memo DATE: November 23, 2004 TO: City Council FROM: Sylvia A. Mejia, Personnel Administrator . . 'Ii\......-/ Jll'V RE: Job Descriptions At your request job descriptions have been prepared for the positions of City Manager, City Attorney and City Clerk. The job descriptions have been reviewed by the incumbents. Att. Jobdescription.doc · Position Title: City Manager Department: City Manager's Office Immediate Supervisor: City Council Job Summary This position is the highest level of management within the municipal organization; serves as the City's chief administrative officer; manages the City's affairs under broad policy direction from the City Council. Job Scope Directly supervises department directors and an administrative assistant. Indirectly responsible for all city employees through department directors. Essential Job Duties and Responsibilities PLANS, DIRECTS, CONTROLS AND EVALUATES City operations and services. MANAGES AND SUPERVISES all departments to achieve goals within available resources. COORDINATES the budget development process for the city; REVIEWS departmental budget submissions and RECOMMENDS the annual operating budget and three-year financial plan for City Council approval. DEVELOPS long-range fiscal management plans and strategies; IMPLEMENTS the approved budget and monitors revenue and expenditure trends; DIRECTS the debt and cash management processes for the city; RECOMMENDS a five-year capital improvements program. INITIATES policy recommendations for City Council consideration; PREPARES comprehensive reports to assist City Council in policy making decisions. RESPONDS to requests from the City Council and the public, REVIEW and OVERSEE significant projects and issues; WORK with department directors and other management staff to determine the best course of action and management strategy, ASSESS and MONITOR work loads, administrative and support systems, and internal reporting relationships; IDENTIFY opportunities for improvement; DIRECT and IMPLEMENT changes, OVERSEES administration of personnel management system; APPROVES hires, promotions, salary increases and related personnel actions; DETERMINES disposition of employee grievances. DIRECTS the preparation of City Council agenda. ASSESSES the current and long-term needs in various program areas; ASSISTS the City Council in developing strategic goals and IMPLEMENTS said goals. ADVISES the City Council concerning the status of current projects, DEVELOPS programs and strategies to enhance the effectiveness and efficiency of City operations. OVERSEES the City's economic development efforts. BUILDS mutually beneficial partnerships with citizens, outside agencies, developers, local community groups and others. ATTENDS City Council and other public meetings; MAKES speeches and community presentations as required. NEGOTIATES contracts and other agreements; SIGNS agreements and contracts for purchase of goods and services; NEGOTIATE and RESOLVE sensitive and controversial issues. PREPARES correspondence necessary to direct or document City business decisions. PERFORMS other related duties as required. Physical and Environmental Conditions Ability to transport self from building to building and to attend various functions and meeting at other sites either within or outside the city, Education, Experience and Certification Graduation from an accredited college or university with a degree in public administration, political science, business administration or a closely related field required; graduate degree preferred. Significant experience in municipal government preferably as a City Manager or Assistant City Manager required. Possession of a valid Iowa driver's license and an acceptable driving record required. Must reside within the city limits of Iowa City. Knowledqe, Skills, and Abilities Extensive knowledge of principles and practices of public administration including financial administration and human resources management; extensive knowledge of the principles and practices of managing and motivating people; extensive knowledge of municipal operations and standards and practices for provision of municipal services; considerable knowledge of business English and composition; considerable knowledge of principles and practices of economic and redevelopment programs; considerable knowledge of land use policy and municipal planning and zoning concepts; considerable knowledge of municipal law principles and practices. Skill in written and verbal communication; skill in preparation of clear and concise reports; skill in planning long-range projects; skill in analyzing and synthesizing data in order to make sound decisions. Ability to establish and maintain effective working relationships with City Council, department directors, City employees, the general citizenry, other government officials, community leaders, news media, and professional peers; ability to deal tactfully, courteously and professionally with a diverse group of people; ability to exercise sound and effective judgement; ability to manage people and programs; ability to delegate authority and responsibility; ability to establish priorities to accomplish an extremely wide range of duties and responsibilities; ability to adjust to changing situations, priorities and deadlines; ability to select, train, supervise, motivate, and evaluate subordinate personnel. Jdcitymgr.doc 10/18/04 Position Title: City Attorney Department: City Attorney's Office Immediate Supervisor: City Council Job Summary Provides legal oversight and direction for the city. Functions as the legal advisor to the city council and city staff. Job Scope Directly responsible for 6 employees. Essential Duties and Responsibilities SERVES as legal advisor and PROVIDES advice and recommendations to the City Council, City Manager, department directors and staff; RENDERS oral and written opinions. ATTENDS City Council meetings and PROVIDES legal advice and opinion during routine, special, and executive sessions. REPRESENTS the city in litigation, administrative, state and federal district courts, and state and federal appellate courts; REPRESENTS the city in legal matters, BRINGS suits on behalf of the city and DEFENDS the city in suits brought against it. RESEARCHES and DRAFTS ordinances, resolutions, and other documents for review and action by the city council; PREPARES contracts, leases, and other legal documents; REVIEWS and SIGNS OFF on documents prepared by other city staff. HIRES, TRAINS, and PROVIDES work direction to legal staff; SUPERVISES the legal work performed by staff, MONITORS the performance of legal work by outside counsel; ASSISTS outside counsel where appropriate, OVERSEES litigation proceedings including evaluation, investigation, analysis, research, discovery, settlement, pre-trial motions, trials and post-trial motions and appeals. PROVIDES advice and MAKES RECOMMENDATIONS to city council on trial strategy, EVALUATES and MAKES RECOMMENDATIONS on potential settlements. PREPARES and MONITORS departmental budget. Phvsical and Environmental Conditions Ability to transport self from building to building and to attend various court functions and meetings at other sites either within or outside City Hall. Education, Experience and Certification Graduation from an accredited college or university with a Juris Doctorate degree and admission to Iowa Bar to practice in Iowa courts required. Five years experience in general legal practice with exposure to municipal or government law required. Must reside within the city limits of Iowa City. Knowledqe, Skills, and Abilities Comprehensive knowledge of federal, state, and municipal law. Comprehensive knowledge of legal practices and procedures. Comprehensive knowledge of the principles, practices, methods, materials, and references utilized in legal research, Thorough knowledge of judicial procedure and rules of evidence. Thorough knowledge of the principles of legal and business writing and report preparation. Thorough knowledge of English usage, spelling, grammar, and punctuation. Skill in drafting and editing legal documents, ordinances, and litigation materials, Skill in preparing clear and concise legal position papers and presenting persuasive arguments. Skill in communicating concisely and clearly both orally and in writing. Ability to organize, interpret and apply legal principles and knowledge to complex legal issues. Ability to read complex materials, conduct legal research, analyze legal questions, and effectively explain conclusions, Ability to efficiently prioritize work assignments and complete assignments within the designated deadlines, Ability to supervise the preparation and trial of cases and to present material clearly and logically in oral and written form, Ability to plan and supervise the work of a professional staff. Ability to gain cooperation through discussion and persuasion. Ability to communicate effectively with others, both orally and in writing, using both technical and non- technical language. Ability to understand and follow oral and/or written policies, procedures, and instructions. Ability to establish effective working relationships with employees, supervisors, and the public. Jdcityattny.doc 10/18/04 Position Title: City Clerk Department: City Clerk Immediate Supervisor: City Council Job Summarv Serves as the Clerk for the City Council, manages the activities of the City Clerk's Office, is responsible for the recording, filing, co-ordinating, and supplying of all official transactions of the City, enforces certain business-related permits, serves as a central information source for City activities. Job Scope As a Council-appointed recording and recordkeeping officer of the City, the City Clerk exercises all the powers and performs all the duties provided or prescribed by State law, the City Charter and the City Code. Essential Job Duties and Responsibilities ATTENDS City Council meetings and MAINTAINS a record of votes; PREPARES official minutes of Council activities; PROCESSES all official documents related to Council activities, PROVIDE official notification to the public regarding City Council meetings. RECEIVES all correspondence addressed to the City Council and all other materials and documents requiring City Council approval and adoption. RECEIVES legal publication notices including public notices, official actions and ordinances; RECORDS and PUBLICIZES legal notices, ordinances, and City Council minutes. PREPARES ordinances for codification; OVERSEES the codification of ordinances into the municipal code. SERVES as custodian of official City records and public documents; RETRIEVES public records for the general public and city staff; PROVIDES information on ordinances, resolutions, and policies; PROVIDES copies of records; ATTESTS and CERTIFIES official documents and copies. ANSWERS questions and PROVIDES information to the general public; RESPONDS TO CITIZEN inquiries and complaints, SUPERVISES the processing of applications and payment of fees for taxicab companies, beer/liquor permits, cigarette licenses, and dancing permits; DETERMINES that applications are complete and that ordinance requirements have been met and ISSUES licenses and permits; MAINTAINS records of the date of issuance and term of license or permit. PREPARES and MAINTAINS election files; ACCEPTS nomination papers; ASSISTS with election procedures and preparation of ballots for all City elections and referendums. RECEIVES and OPENS City bids; ADVERTISES for vacancies on boards and commissions; ACCEPTS applications for City boards and commissions; NOTIFIES applicants of appointment status. ASSIGNS and DEL/GATES work; DETERMINES work procedures and MONITORS workflow; SUPERVISES staff and CONDUCTS performance evaluations. PREPARES and ADMINISTERS departmental budget. PROVIDES staff support to the Police Citizen's Review Board and other Boards and Committees as directed by City Council. Phvsical and Environmental Conditions Ability to move about an office building; ability to transport self from building to building and to attend various functions and meetings at other sites either within or outside City Hall Minimum Education, Experience, and Certification Bachelor's Degree in Public Administration, Business Administration, Office Management, or a related field required; three years experience in office administration or a related area including supervisory experience required, experience as a deputy city clerk preferred; or an equivalent combination of education and experience. Certification as a City/Municipal Clerk from the International Institute of Municipal Clerks preferred upon hire and required within three years of appointment. Must reside within the city limits of Iowa City. Knowledqe, Skills, and Abilities Extensive knowledge of modern records management techniques including legal requirements for recording, retention, and disclosure, Thorough knowledge of the legal requirem~nts relating to procedures and practices used by the City Council. Thorough knowledge of the brganization of City government and statutory powers and duties of City officials. Skill in the use of computer and other office equipment. Ability to prepare accurate and complete minutes of meetings, Ability to meet ~eadlines under pressure. Ability to keep accurate records, Ability to maintain confidentiality in t~e performance of duties. Ability to communicate effectively both orally and in writing. Ability to m~et the public courteously and obtain and give information. Ability to establish and maintain eff$ctive working relationships with elected officials, employees, and the general public, Ability to ~xercise independent judgment and to use resourcefulness and tact in solving problems. Ability to supervise and coordinate the activities of employees. Cclerkjd.doc 10/26/04 i City of Iowa City rn:J MEMORANDUMI DATE: November 29, 2004 I City Council TO: I I FROM: Steven Nasby, Community Development coordinator~ RE: FY06 Applications for CDBG and HOME Funding Enclosed please find the FY06 application materials for Community Devellopment Block Grant (CDBG) and HOME Investment Partnership program (HOME) funding. These application forms are broken into housing and non-housing activities. At their November 18 meeting, the Housing and Community Developme~t Commission (HCDC) reviewed and approved the updated FY06 application forms. Hd:DC recommended slight revisions since last year. These revisions include the following: · Amending the language about the disbursal of housing that was in the FY05 Applicant Guide to the following: "To encourage the distribution of housing or residential facilities ð,e.g. permanent housing - rental and homeownership, transitional housing, home ess shelters, and special needs housing}, HCDC and the City Council will consider otential impacts on elementary school districts. tile City Csuflcil. " · A question was added to both the Housing and Non-hO~Sing application forms regarding the applicant's attendance at a pre-app ication workshop conducted by City staff. · The CDBG\HOME Ranking Sheet was modified to awardtwo points to applicants that attended the pre-application workshop. · Add language to questions about the proposed budget ~nd goals to state that "specific" information is needed. I The FY06 funding process is scheduled to start on December 10, at WhiC~ time the application forms will be available to the public. The application forms a. d information will also be available on the City of Iowa City's web site (www.icgov.org). If you have any questions or comments please contact me at 356-5248 9r via e-mail at Steven-Nasby@iowa-city.org. I Enclosures December 2004 FY06 APPLICANT GUIDE IOWA CITY CDBG AND HOME PROGRAM$ , , This guide outlines requirements for individuals/organizations (applicants) ap~IYing for and receiving Community Development Block Grant (CDBG) and/or HOME Investment Part ership (HOME) program funds through the City of Iowa City. I I , The applications for FY06 funding (housing and non-housing) include a number 0rarratives, statistical and financial questions so please contact staff if you have questions or need tech ical assistance. HCDC strongly encourages new applicants to attend one of the CDBG/HOME App,icant Workshops before submittal, however all applicants are welcome to attend. The Applicant Workshops are scheduled as follows: Thursday, December 16, 2004, Lobby Conference Room, City H all at 5:30 PM Wednesday, January 12, 2005, Emma Harvat Hall, City Hall at 9:00 AM NEW FOR FY06 1} To encourage the distribution of housing and residential facilities (e.g. perma1ent housing - rental and homeownership, transitional housing, homeless shelters, and special needs hou 'ng), HCDC and the City Council will consider potential impacts on elementary school districts. I i I , 2} The ranking sheet has been revised to award 2 points, of a possible 1 Of: for attendance at the CDBG/HOME Applicant Workshop. Section V. Capacity/History was modified to ac ommodate this change. Financial Terms for CDBG\HOME Applicants The U.S. Department of Housing and Urban Development (HUD) is encouraging b th grantees (cities, counties and states) and applicants (subrecipients such as yourselves) to maximize private investment. HUD has set a national goal of leveraging three private dollars for each public dollar inve ted in a project. Although this is not a program requirement we are asking you, as applicants, to lev rage private funding, volunteers and in-kind contributions whenever possible and to include this informati n on your application. Both volunteers and in-kind donations are very important. These contributions are orth points in the ranking sheets and are included in HCDC's evaluation of your application. Applicants can apply for grants and/or loans from the CDBG and HOME programs. All applications received by the due date will be evaluated and ranked by HCDC. A copy of the ranking sh eet has been included in this document. HCDC has recommended the following financial assistance form t for CDBG and HOME applications. · Housing activities by a for-profit organization will be eligible for an amorti ed loan for the period of HOME affordability up to 30 years. The interest rate will be prime rat (as of January 1, 2005) minus two points. · Housing activities by a non-profit organization will be eligible for a 0° amortized loan for the period of HOME affordability up to 30 years. I , Eaoh housing projeot. except mino, home rep.;'s, funded with CDBG 1'1/0' HDME funds must appraise to value by an independent third party appraiser. If the project co ts exceed the appraised value; the applicant/owner must repay the City the difference between the ap raised value and the total project cost, up to 100% of the City's contribution. , · Public Facilities activities undertaken by non-profit organizations will be ~eligible for a Conditional Occupancy Loan (no interest or repayments for 99 years or as long as t e applicant operates the facility for the use specified in the CDBG Agreement). Upon terminatiÖn of the Agreement for cause or convenience, 100% of the original CDBG award will be repaid. 2 . Public Service activities will be funded as grants. ** All financial terms are subject to change as directed by the City Council ** If an applicant requests different terms that those found above, the applica t must submit a written request directly to the City Council prior to April 25, 2005. CDBG\HOME Funding Process The following is a proposed timeline for the FY06 CDBG\HOME funding process. 1. Applications Due 12 noon -- Jan ary 20,2005 2. HCDC Meeting - Question\Answer with Applicants February 17, 2 05 (Feb. 16, if needed) 3. HCDC Meeting - Review Grouping and Consensus March 10, 200 4. HCDC Meeting - Funding Recommendations March 17, 200 Introduction to Applicant Guide Part I of this guide describes the amount of funding available for allocation i FY06. Part II clarifies requirements for those considering applying for funds. Part III specifies pro is ions contained in the Agreement between the City of Iowa City and the Applicant. PART I. FEDERAL FUNDING EXPECTED TO BE AVAILABLE FOR Y06 In FY06 the City of Iowa City is expecting to have available approximately $1,995 200 in federal funds from the U.S. Department of Housing and Urban Development (HUD). Of this figure, Community Development Block Grant (CDBG) funds account for about $931,000. The CDBG program ma be used to fund a wide range of activities from housing projects to the provision of human services. The H ME Investment Partner- ship program accounts for about $1,064,200. The focus of the HOME program is for affordable housing activities; homeownership opportunities, rehabilitation, or new construction for rent I or owner-occupied units and tenant based rent assistance). The City of Iowa City has adopted the 2006-2010 Consolidated Plan (a.k.a. CIT STEPS), as the overall guide for allocating CDBG and HOME funds. CITY STEPS has five-year priori ies, strategies and goals designed to address the needs of low-income persons for housing, jobs and servi es in Iowa City. Priorities as outlined in CITY STEPS are attached. Because CITY STEPS is a multi-year plan it is important to structure each annu I action plan so that the overall strategies and goals are being met. The City Council will review and approv the FY06 Annual Action Plan before it is submitted to HUD. These goals, and the City's efforts to mee these goals, will be the method HUD will use to measure the City's performance and compliance with t e CITY STEPS Plan. In order to direct CDBG and HOME funds to activities meeting these multi-year goals funds will be allocated to five categories. The categories and the approximate amount of funds available in e ch are as follows: Housing Activities $1,055,000 Public Services $124,100 Economic Development Activities $159,600 Public Facilities and Infrastructure $426,000 Program Administration and Planning $230.500 TOTAL $ 1,995,200 A requirement of the HOME program states that not less than 15% of the HOME ~lIocation be reserved for Community Housing Development Organizations (CHDOs). In FY06 this set-aside is to be a minimum of 3 $114,500. This amount is contained in the Housing Activities category as shown a ove. Please note that the dollar amounts assigned to each category are somewhat fI xible. Also, it is the City Council's policy to allocate $105,000 of the Public Services funds to annual oper ting expenses of Human Service Agencies, as part of the City's Aid to Agencies budget. This leaves a proximately $19,100 for distribution to other public service activities. In addition, there are set-asides for the Iowa City Housing Rehabilitation program f $200,000 and $159,600 for the Council's CDBG Economic Development Fund. When the Housing Rehabi itation Program set-aside is subtracted from the Housing Activities category there is approximately $855, 00 left for distribution to housing applications including CHDOs. PART II. APPLICATION REQUIREMENTS AND CONSIDERATIONS Applicants for these federal funds should evaluate the following HUD guideline as well as City policies contained in CITY STEPS when considering the types of proposals, funding esti ates, and time schedules for achieving their program\project goals. National Objective ALL Proposals must address a Low-Moderate Income Benefit a. CDBG Funds The National Objective of the CDBG Program is the "development of via Ie urban communities by providing decent housing and suitable living environments, and expand in economic opportunities, principally for persons of low and moderate income." At least 51 % of t e program beneficiaries (persons or households) must have incomes at or below 80% of the local edian income category. (Where assistance is provided directly to individual households (e.g. h using rehab), all of the households must have incomes below 80% of the median household incom ). b. HOME Funds The national objective of the HOME program is the provision of safe and d cent affordable housing. All activities undertaken with HOME funds must benefit persons or househ Ids below 80% of median family income. An additional income restriction is added for rental ho sing projects funded by HOME. For these rental projects, 90% of the HOME assisted units mu t be targeted to persons and/or households below 60% of the median family income. 4 Following are the median income limits established for Iowa City effective J nuary 28, 2004. Persons per household 30% 60% 80 0 1 person $15,150 $30,300 $40, 50 2 persons $17,300 $34,620 $46, 00 3 persons $19,450 $38,940 $51, 50 4 persons $21,650 $43,260 $57, 00 5 persons $23,350 $46,740 $62, 00 6 persons $25,100 $50,160 $66, 00 7 persons $26,800 $53,640 $71, 00 8 persons $28,550 $57,120 $75, 00 The CDBG statute pertaining to the low-moderate income national objective specifi s criteria for determining low- and moderate-income benefit. 1. The activity must be carried out in an area or neighborhood consistin predominantly of low- moderate income persons, or the activity must involve facilities or services esigned for use predomi- nantly by low-moderate income persons. Demographic information is vailable at the Planning Department. In some instances, applicants may need to conduct a survey of the potential beneficiaries to determine income eligibility. 2. Housing that is being improved, as part of a project must be occupie predominantly by low- moderate income persons. 3. Job creation or retention as an activity must involve employment of predomi antly low and moderate- income persons. ELIGIBLE ACTIVITIES a. Activities that can be carried out with CDBG funds include, but are not limit d to, the following: · Acquiring real property, demolishing structures and clearing property, nd relocation assistance for residents of property being demolished. · Rehabilitation or preservation of residential and nonresidential structures including weatherization, painting, accessibility improvements, emergency repairs and comprehensive rehabilitation. · Construction of public facilities and improvements, such as wat r and sewer facilities, infrastructure repairs and installation of curb ramps, construction of n ighborhood centers and installation of accessible playground equipment. The provision of public services within the limit of 15% of the commu ity's CDBG allocation, including education, training, employment, health, drug abuse, fair ousing, crime preven- tion, child care, recreation, and energy conservation programs. he City of Iowa City currently allocates $105,000 to the Human Services agencies in conj nction with its "'Aid to Agencies'" budget. b. Activities that can be carried out with HOME funds include the following: 5 · Acquisition of real property (including Home Ownership Assistance), payment of "soft" costs associated with a project, demolition and clearing property, site and inf astructure improvements, and relocation assistance for persons being displaced by a HOME activ ty. · Rehabilitation or preservation of residential structures (comprehensive r habilitation only). · Tenant Based Rental Assistance (TBRA) for a period of up to 24 month. · New construction of affordable housing units (rental or owner-occupied) · Operational expenses and Capacity Building for Community Housing 0 velopment Organizations (CHDOs) within the limit of 5% of Iowa City's HOME allocation. INELIGIBLE ACTIVITIES The following types of activities that are ineligible include, but are not limited to, the · Buildings for general conduct of government and expenses require to conduct the regular responsibilities of local government, e.g. street maintenance, public buil ings for government. · Political, religious and lobbying activities, income payments, such as rFnt assistance and mort- gage payments. I I · CDBG ONLY: New housing construction, except for residential facilties providing shelter for persons with special needs (homeless shelters, convalescent homes, h Ifway houses, and group homes). . · Purchase ot construction equipment, office equipment, fixtures, moto~ vehides, furnishings or other personal property not an integral structural fixture such as co puters and other office equipment. I PERFORMANCE SCHEDULE AND PA YMENT I I I Performance schedules will be outlined with the goal of completing the projFct within the City's fiscal year (July 1-June 30). I , After the contract has been formalized, disbursements can be made upon I receipt of 1) invoices for labor, materials and services rendered, and 2) signed lien waivers (as ppropriate) covering all amounts to be paid. In some instances, pre-agreement costs may be r imbursed to applicants; however, Community and Economic Development staff must be contacted rior to making any pre- agreement disbursements. In case of minor cost overruns or requests for dditional funding the City Manager and staff may approve a contract amendment that is non-sub tantial. In the case of substantial changes (as defined in the 2006-2010 Consolidated Plan .k.a. CITY STEPS) the Housing and Community Development Commission and City Council must 'approve the change and an amended agreement is required. BUDGETCON&DERATIONS In estimating the amount of the proposal or the project budget, applicants should try{ to obtain documentation for the costs and consider the following expenses: I I · Appraisals, legal fees, title opinions and surveying costs for property acquisition projects. 6 . Building permits, engineering or surveying costs, zoning application fees, professional fees, advertising and bidding costs for rehabilitation and building projects. i Other project costs such as compliance with HUD regulations (audits, labor randards, environmental studies, fair housing, etc.) which are listed in Part 11/ of this guide should als be included. Applicants should become familiar with that section of the Guide prior to submitting an . pplication. NOTE: Rental housing projects, regardless of funding sources, will be r~quired to complete and submit the proforma attached to the FY06 application form. HOME PROJECTS ONLY: , . i HOME funds are required to be matched at the rate of one match dollar fo~each four HOME dollars or 25% of the HOME funds being requested. The City has made a co mitment to match local HOME dollao;, howeve" we a'", expect applicants to, local HOME fund~to conmbute to meeting this matching contribution (see HOME regulations for eligible forms of matc ). Applicants requesting State HOME funds must describe how the project will meet this additional atch requirement without the use of City funds or resources. If the State's portion of the match reqUi~ment is being waived or is lower than the required 25%, a letter from the Iowa Department of Eco .omic Development must be obtained by the applicant at the time of this application for local HOME furds. ** Applicants may wish to meet with staff before filling out the application * discuss the project budget, potential costs and the estimates for project expe ses. ¡ PART III. COMPLIANCE WITH FEDERAL REGULATORY REQUIREM~NTS I I All CDBG\HOME contracts include requirements imposed by various Federal-sponsoring agencies. These include procurement standards for labor, materials, supplies and services not only related to the project but also to the applicant's operation. i 1. Procurement standards and subcontracting requirements are set forth in O~B Circular A-11 O. This circular is provided to the applicant at the time of signing the Agreement wit the City. However, the following list briefly describes the main points in contracting for services andl purchasing supplies and materials. I 2. Affirmative efforts shall be made to utilize small and minority-owned b~sinesses or sources of supplies and services. Conflict of Interest rules will also apply. 3. Construction contracts in excess of $2,000 shall comply with the Fair ~abor Standards Acts. Specifically, 1) The Davis-Bacon Act which requires contractors to pa~ wages to laborers and mechanics at a rate not less than the minimum wages specified in a wag determination made by the Secretary of Labor, 2) Copeland Anti-Kick Back Act which prohibits ~mployers from inducing employees to give up any part of the compensation to which they are other}vise entitled, and 3) The Contract Work Hours and Safety Standards Act which requires contract~s to compute wages on the basis of a standard work week of 40 hours. Work in excess of the sta dard workweek shall be permissible if the worker is compensated at a rate of 1 Y:. times the basic irate of pay for all hours worked in excess of 40 hours in the workweek. No worker shall be reqUir~d to work in unsanitary, dangerous or hazardous surroundings. 4. Contracts over $10,000 shall contain requirements relating to Equal Employ~ent Opportunity. 5. Provisions for termination shall also be included in all contracts. 7 6. Records should be kept for all procurements. Contracts/procurements I for more $25,000 shall include the basis for selection, justification for lack of competitive bids whenl necessary, and basis for award, cost or price. . 7. Contracts in excess of $25,000 shall contain provisions and conditions tha~ allow for administrative, contractual or legal remedies in instances in which contractors violate or bre ch contract terms. 8. Contracts in excess of $100,000 shall meet bonding and Section 3 requirerr1ents. I 9. Provisions regarding federal regulations on Non-discrimination, Equal Fmployment, Affirmative Marketing and Fair Housing. : 10. Acquisition, Displacement and Relocation are also contained in the Agreem~nt. I 11. Lead based Paint regulations regarding interim controls and abatement ma~ also apply. i PART IV. FINANCIAL MANAGEMENT I Standards for financial management and record keeping are provided in OMB Cirtulars A-11 0 and A-122. Local accountants and agency directors experienced with federal requirements ma~ be helpful resources. I I · A separate ledger for the CDBG and/or HOME account is strongly recommendeþ. i · Appropriate time distribution records must be kept for employees paid with C~BG funds in addition to other funds. I I · All project-related expenditures must be supported by third party documentatioi (invoices, contracts, and purchase orders). Lien waivers are required from all contractors and subcontra tors. I I I · Reduction' ;n project C05ts 0' ;ncrea,", ;n "e romm;bnent of othe' fund;ng, 1 any, ,hall be bmughl to the immediate attention of staff. The impacts of these changes must be is cussed with staff and appropriate reductions in CDBG and/or HOME funds may be made on a pro-rat d, case-by-case basis. I I PART V. REPORTING AND MONITORING I i Community and Economic Development staff will monitor all aspects of the protect beginning with pre- agreement activities, goal setting to project closeout. Any project changes must be pproved by the City. All notices and reports should be directed to: Community and Economic Development Division 410 East Washington Street Iowa City, Iowa 52240. Periodically, Community and Economic Development staff and HCDC member~ will conduct monitoring visits to review project progress, financial management, construction contracts, ti e records related to the project as well as client statistics. Staff will attempt to give reasonable notice prior tq the site visit. I I In most cases, a financial audit of the project expenditures will be required. QuaJltied individuals who are sufficiently independent of the agency and can produce unbiased opinions and conclusions should conduct 8 these audits. Audit reports should be submitted within six months of proj~ct completion and final disbursement of funds. , I I For organizations that expect to receive more than $500,000 in federal assistatce from all sources are required to have an audit covering the financial activities of the organization as well as the project disbursements will be required as set forth in OMB Circular A-133. I All records relating to the project should be kept for at least five (5) years fOIlOW£9 the completion of the project/activity or five years past the end of any compliance period stated within th CDBG Agreement. For HOME projects this means keeping records for five (5) years past the end of the a rdability period as noted in the HOME Agreement between the recipient and the City of Iowa City. I I The City of Iowa City requires quarterly reports and has a standardized reporti~9 form. This reporting requirement will be within the agreement. The compliance period will vary depen ing upon the regulatory requirements of the CDBG and/or HOME program and the information contained within the CDBG\HOME application. During the compliance period, Community and Economic Developmenj staff will request records relating to the stated purpose of the project to see if goals have been carried 0 t, to review the low and moderate income benefit requirements as established by HUD, and to monitor t~e financial status of the organization. 9 HUD Table IV.1 LISTING OF PRIORITY NEEDS (Rental Households) ¡ Priority Need Level 2000 I 2000 ESTIMATED , PRIORITY HOUSING NEEDS High, Medium, Low, ESTIMATEIj> DOLLARS (households) No Such Need UNITS , NEEDED TO ADDRESS 0-30% 31-50% 51- 80% I Cost Burden> I $23,304,000 H H L 9711 Renter Small 30% Related Cost Burden> H H M 48ß $11,726,000 50% I Physical L L L NIP. -- Defects" Overcrowded' L L L N/~ -- Large Cost Burden> H M L 145 $3,480,000 Related , 30% Cost Burden> H H M 6/3 $1,632,000 50% I Physical L L L N/~ -- Defects" I I Overcrowded' H M L Nt.+, -- Cost Burden> M M L 20 $4,920,000 Elderly 30% Related Cost Burden > M M M 152 $3,648,000 50% , I Physical L L L N/4 -- Defects" , , Overcrowded' M M L NIt -- 'Estimated units were not available in the 2000 U.S. Census and 2000 CHAS data , " Physical defects include an estimate of units that are older than 1980 and rented by LMI rouseholds. 10 LISTING OF PRIORITY NEEDS (Owner Households) I Priority Need Level 2000 2000 ESTIMATED PRIORITY HOUSING NEEDS High, Medium, Low, ESTIMATE' DOLLARS (households) No Such Need UNITS NEEDED TO ADDRESS 0-30% 31-50% 51- , 80% Cost Burden> M L L 5314 $12,716,000 Owner Small 30% Related Cost Burden > M L L 223 $5,352,000 50% Physical H H M Nt~ -- Defects" i Overcrowded' L L L NtA -- Large Cost Burden> M L L 72 $1,728,000 Related 30% Cost Burden> M L L 24 $576,000 50% Physical H H M NtA -- Defects" Overcrowded' L L L NtÀ -- Cost Burden > M M L 279 $6,696,000 Elderly 30% , Related Cost Burden> M L L 10$ $2,520,000 50% Physical H H M NtA -- Defects" Overcrowded' L L L Nt;}. -- I 'Estimated units were not available in the 2000 U.S. Census and 2000 CHAS data " Physical defects include an estimate of units that are older than 1980 and rented by LMI ~ouseholds. 11 Priority Need level ESTIMATED PRIORITY HOMELESS NEEDS High, Medium, Low, No Such Need DOLLARS NEEDED TO ADDRESS Outreach Assessment Families Individuals wI Special Needs -- M M M Emergency Shelters Families Individuals wI Special Needs 1,620,000 H H M Transitional Shelters Families Individuals wI Special Needs -- H H H , Permanent Supportive Housing Families Individuals wI Special Needs ! , -- L N H Permanent Housing Families Individuals wI Special Needs -- H H N Information on this table is based upon statistics from the 2000 U.S. Census IVF. NON-HOUSING COMMUNITY DEVELOPMENT PLAN TABLE IV. 5 Non-Housing Community Development Priorities PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 2000 NEEDS High, Medium, Low, DdLLARS NEEDED No Such Need fro ADDRESS I PUBLIC FACILITY NEEDS Senior Centers L $1,200,000 Youth Centers H $1,785,000 Neighborhood Facilities H , $1,785,000 Child Care Centers H $2,000,000 Trails, Art, Parks, Recreational Facilities L $6,525,000 Health Facilities L $100,000 Parking Facilities N $1,933,660 Other Public Facilities, Airport, Civic Center L $10,400,000 INFRASTRUCTURE IMPROVEMENTS Solid Waste Disposal Improvements L $2,270,000 Flood Drain Improvements L $1,750,000 · 12 PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 2000 NEEDS High, Medium, Low, D<¡>LLARS NEEDED No Such Need ; TO ADDRESS Water Improvements L $3,330,000 Street Improvements L · $2,500,000 Sidewalk Improvements L $2,150,000 Sewer Improvements L $3,100,000 Asbestos Removal L unknown Other Infrastructure Improvements Needs L $441,340 PUBLIC SERVICE NEEDS Senior Services H $1,778,000 Services for Persons with Disabilities M $8,031,660 Youth Services H $28,792,154 Transportation Services H i Unknown Substance Abuse Services H $19,923,100 Employment Training H $20,054,000 Crime Awareness L $3,360,054 Fair Housing Activities H $100,000 Tenant/Landlord Counseling L $1,975,000 Child Care Services H $20,200,000 Health Services H $40,400,025 Other Public Service Needs H $37,065,410 ACCESSIBILITY NEEDS Accessibility Needs H $22,831,300 HISTORIC PRESERVATION NEEDS Residential Historic Preservation Needs L $6,500,000 Non-Residential Historic Preservation L $5,000,000 Needs · ECONOMIC DEVELOPMENT NEEDS , Commercial-Industrial Rehabilitation L $1,250,000 Commercial-Industrial Infrastructure L $1,000,000 Other Commercial Industrial Improvements L $1,250,000 Micro-Businesses H $500,000 Other-Businesses M , $225,000 Technical Assistance M , $50,000 Other Economic Development Needs L , Unknown OTHER COMMUNITY DEVELOPMENT 13 PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ~STIMATED 2000 NEEDS High, Medium, Low, D<!>LLARS NEEDED No Such Need TO ADDRESS Energy Efficiency Improvements M . $48,060,000 Lead-Based Paint Hazards H $17,280,000 2160 units x 8,OOO/per . Code Enforcement L $4,101,975 PLANNING Planning M $2,069,515 14 RANKING CRITERIA FOR CDBG\HOME PROJECTS This ranking sheet will be used as a Quide to assist the Housing and Community Development Commission (HCDC) in the FY06 allocation process. HCDC members will rank each project according to the questions\criteria shown below. Each question or criteria will then be assigned a point value. The five categories below are given a total number of points and have been weighted according to their importance. Mark the number of ooint(s) for each Questionlcriteria and total the ooints in each section. I. Need\Prioritv (maximum 20 total Doints) 1. Meets a CITY STEPS priority? (High=10, Medium=6, Low=3 points) _ 2. Has the applicant documented a need for this project? (0-5 points) _ 3. Project meets the goals or objectives in CITY STEPS? (0-5 points) _ SUB-TOTAL - II. Leveraaina Resources (maximum 25 Doints) 1. Does the project allow for the re-use of CDBG\HOME funds? (0-7 points) _ A. Housing and ED Projects -- Principal & interest [30 year or less Amortization] max. 7 points B. Public Facility Projects -- Conditional Occupancy Loan (future repayment) 1 point C. Public Service Projects -- Grant (no repayment) o points 2. Project leverages human resources [volunteers, etc.] (0-8 points) _ 3. Project pays property taxes or a payment in lieu of taxes (0-2 points) _ 4. Project leverages private financial resources? [Including in-kind] (0-8 points) _ o to 25% Private Funds (0-2 points) 26 to 50% Private Funds (3-4 points) 51% to 75% Private Funds (5-6 points) 76% to 99% Private Funds (7-8 points) SUB-TOTAL_ III. Feasibilitv (maximum 20 Doints) 1. The project will be completed within the required time period? (0-6 points) _ 2. Project budget is justified? [Costs are documented\reasonable] (0-6 points) _ 3. The level of public subsidy is needed? [Private\other funds not available?] (0-4 points) _ 4. Has applicant documented efforts to secure other funding? (0-4 points) - SUB-TOTAL_ IV. ImDact\Benefit (maximum 25 Doints) 1. Primarily targets low-income persons (0-30%=10,31-50%=6,51-80%=4 points) _ 2. Project produces adequate benefits to the community related to cost? (0-5 points) _ 3. Does the project help persons gain self-sufficiency? (0-5 points) _ 4. Outcome data indicates program objectives can be met? (0-5 points) _ SUB-TOTAL V. CaDacitv\Historv (maximum 10 Doints) 1. Applicant has the capacity to undertake the proposed project? (0-4 points) _ 2. If previously funded, has applicant completed prior project(s) and maintained regulatory compliance? (0-4 points) _ 3. If new, applicant can maintain regulatory compliance? (0-4 points) _ 4. Applicant attended the 2004 CDBG/HOME Applicant Workshop. (No = 0, Yes = 2 points) _ SUB-TOTAL_ GRAND TOTAL: - PROJECT NAME: PROPOSED ALLOCATION: $ (Projects under 60 points receive $0) FY06 Housing Application · Application packet may not be longer than a total of 13 pages (17 pages including 20-year Proforma using the provided excel format). · All materials must be typed - 10 point font or larger. · Rental housing projects must complete and submit the attached Proforma form. · Please have application form and supporting documentation copied single-sided. · Submit one copy of the application package to the City of Iowa City. · Only one project proposal may be submitted on each application form. Please use separate application forms for each project proposal. · The application packet may also be found at www.icgov.orgjgrants.htm CDBG/HOME Applicant Workshops will be held: Thursday, December 16, 2004, Lobby Conference Room, City Hall at 5:30 PM Wednesday, January 12, 2005, Emma Harvat Hall, City Hall at 9:00 am Due January 20, 2005 by 12:00 noon - No Exceptions ~M.- CITY OF IOWA CITY Planning and Community Development 410 East Washington Street 319.356.5230 steve-Iong@iowa-city.org tracy-hightshoe@iowa-city.org steven-nasby@iowa-cíty.org City of Iowa City FY06 Funding Request for Housing Projects Project Name: Type of Project (circle one): Homeownership Rental Tenant Based Rent Asst. Rehabilitation General Information 1. Lead Applicant Name: Signature: Applicant Address: Contact Person: Title: Phone Number: Fax Number: E-mail Address: Federal Tax Identification Number: Did you attend the applicant workshop? _ If yes, please circle the date attended. December 16, 2005 January 12, 2005 2. Secondary Applicant (if applicable): Signature: Applicant Address: Contact Person: Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one): - Community Housing Development Organization - Private non-profit organization - Private for-profit, individual or partnership applicant - Public Organization 4. Amount of Funds Requested HOME: $ CDBG: $ Total Loan Requested: $ FY06 Housing Application 1 ppdcdbglhousing application with blanks 5. Provide a brief description of the proposed project (please limit response to space below). Section 1 - Need/Priority 6. Tell us why this project is needed (include information from market stud~es or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priority need level, as shown in C/TY STEPS 2006-2010, Section IV. Strategic Plan). Priority Need Priority Need Level (High, Medium or Low) FY06 Housing Application 2 ppdcdbglhousing application with blanks Section 2 - Leveraging Resources 8. Indicate the applicable loan terms*: Rate: Years: Principal and interest (amortized loan) * See Applicant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed ~e.g., infrastructure improvements). Where possible please provide third party documentation for project costs. FY06 Housing Application 3 ppdcdbg/housing application with blanks 10. a. Please complete the table below showing the types and amounts of funding being I requested for the proposed project. Funding Source and Type of Funds: Amount of Funding Requested: Iowa City CDBG or HOME Funding (public) $ State of Iowa HOME or CDBG (public) $ Iowa Finance Authority (lFA)- non-LlHTCs (public) $ City of Iowa City - Tax Increment Financing (public) $ City of Iowa City - Tax Abatement or Exemption (public) $ IFA -- Low Income Housing Tax Credits (public) $ Other Public Resources (public) (please list): $ Applicant Contribution of Equity (private) $ Private Lender Financing (private) $ Private Foundation(s) (private) $ Volunteer Labor andlor In-kind Donations (private) $ Other Private Resources (private) (please list): $ Amount of Private Funds: $ (a) Amount of Public Funds $ (b) Total Project Funding $ (e) (a + b) Number of bedrooms (d) Number of publicly-assisted bedrooms (e) Persons assisted (# of bedrooms x 1.5) (f) Requested public subsidy per bedroom (g) b + d Total cost per bedroom (h) c + d Total Public Cost Per Person (I) b + f Total cost per person lj)c+f Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceed the appraised value; the applicant/owner must repay the City the difference between the appraised value and the total project cost, up to 100% of the City's contribution. FY06 Housing Application 4 ppdCdbglhousing application with blanks 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor (. ) hours x $_ per hour = $ Skilledlabor(. ) hours x $_ per hour = $ Skilled labor (. ) hours x $_ per hour = $ Skilled labor (. ) hours x $_ per hour = $ Total $ 11. Does the proposed project pay property taxes? Yes - No - If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No - Yes - If "yes", what is the percent of full taxes paid? _ % and amount paid $ 12. If partial funds are awarded, will the project/program continue? Yes_ No_ If yes, at what level? 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds. If State HOME match is being waived or reduced please include a letter from the Iowa Department of Economic Development. Local HOME funds requested: $ x .25 = $ Local Match Local HOME funds requested: $ x .20 = $ State Match FY06 Housing Application 5 ppdcdbglhousing application with blanks Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date Description of Activitv July 1, 2005 Beginning of City Fiscal Year and Project Start Date 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to markJet rates). FY06 Housing Application 6 ppdcdbg/housing application with blanks 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. Note to HCDC: Review attached Proforma as part of the Feasibility Section. FY06 Housing Application 7 ppdcdbglhousing application with blanks Section 4 - Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of low-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. 20. On the map provided, please show the location of the proposed project. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: Ifthis application is funded, the information in this table will be used as income targeting for the CDBG\HOME Agreement). Number between 0 - 30% median income households (a) Number between 31 - 50% median income households (b) Number between 51 - 80% median income households (c) Number between 80 - 100% median income households (d) Number over 100% median income households (e) Total households (f) Percent LMI (a + b + c) ... f) FY06 Housing Application 8 ppdcdbg/housing application with blanks 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated and improvement in living conditions). 23. Please discuss how these outcome data will be met by the proposed project. FY06 Housing Application 9 ppdcdbg/housing application with blanks Section 5 - Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/04) FY03 (July 2002 - June 2003) $ $ FY04 (July 2003 - June 2004) $ $ FY05 (July 2004 - June 2005) $ $ 25. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? Yes _ No _. If "NO" or a matter is currently ih litigation please give the name of the case and explain the basis for the case. 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. Due January 20, 2005 by 12:00 noon - No Exceptions ~,&.. CITY OF IOWA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 steve-Iong@iowa-city.org tracy-hightshoe@iowa-city.org steven-nasby@iowa-city.org FY06 Housing Application 10 ppdcdbg/housing application with blanks FY06 Non-Housing Application · The application may not be longer than 13 pages. · All materials must be typed - 10 point font or larger. · Please have application form and supporting documentation copied single-sided. · Submit one copy of the application package to the City of Iowa City. · Only one project proposal may be submitted on each application form. Please use separate application forms for each project proposal. · The application packet may also be found at www.icgov.orgjgrants.htm CDBG/HOME Applicant Workshops will be held: Thursday, December 16, 2004, Lobby Conference Room, City Hall at 5:30 PM Wednesday, January 12, 2005, Emma Harvat Hall, City Hall at 9:00 AM Due January 20,2005 by 12:00 noon - No Exceptions ~~ CITY OF IOWA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 steve-Iong@iowa-city.org tracy-hightshoe@iowa-city.org steven-nasby@iowa-city.org City of Iowa City FY06 Funding Request for Non-Housing Projects 1. Name of Project: 2. a. Total Amount of CDBG Funds Requested: $ b. Loan:$ 3. Name and address of applicant/organization: Did you attend the Applicant Workshop? If yes, please circle the date attended. December 16, 2004 January 12, 2005 4. Contact Person: Phone Number: Fax Number: Email Address: 5. Location of proposed project: 6. Check CITY STEPS Objective (check only one): - Homeless Needs Public Facility Needs Public Service Needs - Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one' most aoolicable orioritv need and priority need level, as shown in CITY STEPS 2006-2010, Section IV. Strategic Plan). Priority Need Priority Need Level (High, Medium or Low) FY06 Non-Housing Application 1 ppdcdbg/fy06 non-housing app with blanks.doc 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. Section 2 - Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation andlor modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development - For-profit (3% amortized loan) Economic Development - Non-profit (1 % amortized loan) Public Facilities Project - Non-profit (99 yr conditional occupancy loan) Public Service Project (grant) 11. Please provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for constructionlrehab projects. The budget breakdown should only include those costs directly related to the project. For example, if the project is the addition of one staff person, the budget should include only the estimated cost of that position. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in- kind or cash, and check if the funds are anticipated or committed. FY06 Non-Housing Application 2 ppdcdbg/fy06 non-housing app with blanks.doc Document Costs Whenever Possible PLEASE NOTE: The Housin Budget Breakdown Include onl those costs directl related to the Expense Category Type Status (e.g. salaries, acquisiffon,rehab) List Source of If possible, please CDBG In- rioritize the bud et Funds Other Funds Other Funds Kind Cash Antic. Comm. Please place an 'X" in box that applies: $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ Amount of private\agency\other funds $ (a) Amount of CDBG funds $ (b) Total Project Funding $ (c) (a + b) Number of persons assisted (d) (see question 18) Total cost per person (e) (c + d) Total CDBG Cost Per Person $ (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x$ per hour = $ FY06 Non-Housing Application 3 ppdcdbg/fy06 non-housing app with blanks Skilled labor ( ) hours x$ per hour = $ Skilled labor ( ) hours x$ per hour = $ Skilled labor ( ) hours x$ per hour = $ Total $ 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). 14. Does the proposed project pay property taxes? Yes No - - If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes - No _ If "yes", what is the percent of full taxes paid? _ % and amount paid $ Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes_ No Please explain. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity : July 1, 2005 Beginning of City Fiscal Year and Project Start Date FY06 Non-Housing Application 4 ppdcdbglfy06 non-housing app with blanks.doc Section 4 - Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for low-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. 18. List goal(s) of this specific project. In addition, please indicate the population to be ~erved by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income persons (a) Number between 31 - 50% median income persons (b) Number between 51 - 80% median income persons (c) Number between 80 - 100% median income persons (d) Number over 100% median income persons (e) Total persons (f) Percent LMI (a + b + c) + f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment opportunities and increase in household income). FY06 Non-Housing Application 5 ppdcdbg/fy06 non-housing app with blanks.doc 20. Please discuss how these outcome data will be met by the proposed project. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5 - Capacity\History of the Applicant 22. Please list amount of CDSG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/04) FY03 (July 2002 - June 2003) FY04 (July 2003 - June 2004) FY05 (July 2004 - June 2005) 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDSG and/or HOME funded projects? Yes _ No _. If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. FY06 Non-Housing Application 6 ppdcdbg/fy06 non-housing app with blanks.doc Due January 20, 2005 by 12:00 noon - No Exceptions Planning and Community Development 410 East Washington Street - (319) 356-5230 steve-Iong@iowa-city.org steven-nasby@iowa-city.org tracy-hightshoe@iowa-city.org FY06 Non-Housing Application 7 ppdcdbglfy06 non~housing app with blanks.doc please forward to City Council J 1~-ð2-0n 2 IP10 Marian Karr -'-'-'_'_--~-_'_"_'_'_'~~-'_._~-~,~~~--,..,.~~~----~--,._--~--,--.,.,~~--~,~-_. ~_. From: Larry Baker [flamingo@avalon.net] Sent: Friday, November 26, 20046:35 PM To: Marian Karr cc: dale-helling@iowa-city.org; Steve Atkins; Bignell, Rob; karin_franklin@iowa-city.org; John Kenyon; Lyle. Mu lIer@gazettecommunications.com Subject: please forward to City Council I thought the IC Council would find this interesting Gust in case you missed it in the DMR).---LB By REQISTER EDITORJAL ~OARD November 24, 2004 Modern city governments are like buffets that are expected to have a growing array of fancy desserts along with the meat and potatoes. But meat-and-potatoes issues - like streetlights - drive city politics. Ask the Des Moines City Council. Although the city has done much to enhance the quality of life - from downtown projects to recreational trails - it is increasingly consumed by backlash from a decision to switch off 4,200 streetlights (out of 23,000) to cut costs. It became an issue in the 2003 mayoral race, when Mayor Frank Cownie made restoring the lights a cornerstone of his campaign. And it has grown into a political nightmare following the tragic death of a 10-year-old boy in a hit-and-run accident near a darkened streetlight. Here's the solution: Turn them back on. All of them. Then decide later what to do next. That is admittedly a political calculation, but a reasonable one. Turning on all the lights quiets what is almost certain to be a growing debate that is out of proportion to the amount of money saved. It also buys some time so the city can work on long-range solutions for a safe, efficient lighting system. If it clings to its decision to shut off streetlights, the council will appear indifferent to public safety. That's an unfair but powerful perception. Besides, the $700,000 savings has been significantly eroded by the policy of turning lights back on based on citizen complaints. This issue has consumed too much of the city's attention, and turning on the lights will end it. Then, the city should hire an independent expert to recommend new lighting that is (a) more energy efficient and (b) assures the city is paying for light where it is most needed. That study would yield long-range savings without sacrificing safety. It won't be free 11/29/2004 please forward to City Council Page 2 of2 If the city turns all the lights back on, it will have a substantial hole in the budget. It would be unrealistic to say addressing that will be simple, but city budgeting is a question of priorities. Taxpayers should not get the idea that they can have that complete buffet without paying for it. If they want extended library hours, freshly mowed parks and quick police and fire responses while expecting more miles of bike trails and fancy aquatic parks, there must be a trade-off of services. Or more revenue. Unfortunately, taxpayers never want higher taxes, and raising them is a particularly bad idea for Des Moines because the city competes for residential and commercial growth with suburban neighbors that already have significantly lower property taxes. So if Des Moines residents don't fork over more in taxes, they can't have the full buffet without paying with budget cuts elsewhere. More than lights The streetlights issue in Des Moines has a deeper significance: Street- lights are a visible symbol of the deteriorating infrastructure of an aging city. Not so visible are sewers, which represent a vastly more expensive problem that the city has been working on for decades. And there's more to be done. Des Moines' challenge is rebuilding infrastructure while maintaining current services. Like many Iowa cities, it has been whipsawed by unpredictable increases in health insurance and by the Iowa Legislature's mid-year cuts in state aid. The council has wisely resisted raising tax rates, but that has made its job of balancing the budget particularly challenging. Whatever the council decides to do - cut back on street maintenance, mow parks less often, whatever - it should at least appear to have an overall strategy arrived.at through consultation with the public. Fairly or not, the Des Moines City Council appears to be lurching from crisis to crisis with little idea of where it wants to go. The council should clearly articulate a long-range strategy for the city's finances. 11/29/2004 Marian Karr C3TI From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Monday, November 29, 2004 6:28 AM To: mi ka-thomas@uiowa.edu Cc: cou ncil@iowa-city.org Subject: Re: Patriot Act Mika, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here, " said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction=Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocaIEfforts.htm. Garry Klein BORDC mika-thomas@uiowa.edu wrote: >Hello, >1 am a concerned voting citizen who wishes to have the Patriot Act repealed in >Iowa City. Please let me know what I can do to further this cause. >Sincerely, >Mika M. Thomas > > > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Monday, November 29, 2004 6:27 AM To: alexander-red iger@uiowa.edu Cc: council@iowa-city.org Subject: Re: Alex, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes or faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here, " said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress,'! said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC alexander-rediger@uiowa.edu wrote: >1 am a concerned voting citizen who wishes to have the Patriot Act repealed in >Iowa City. >Please add my name to any petition. If you need my confirmation of this, >please contact me at this email or: >319-936-0833 > >alex rediger >47 Valley Ave #2 >Iowa City, IA 52246 > > > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Monday, November 29, 20046:25 AM To: Amanda Roshek Cc: cou ncil@iowa-city.org Subject: Re: anti-patriot act Amanda, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress, " said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC Amanda Roshek wrote: > I am concerned voting iowa citizen and would like to see the patriot > act repealed in my home of iowa city as well as the state of Iowa. > thanks, > Amanda Roshek > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Monday, November 29, 20046:23 AM To: Phil Maul Cc: cou nci/@iowa-city.org Subject: Re: The USA Patriot Act in Iowa City Phil, Thank you for your e-mail. I am a chapter leader of the Bill of Rights Coordinating Committee, but I am forwarding your e-mail to the City Counci 1, where it looks like you intended it to go. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. 1 The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction=Contact.Home). If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC Phil Maul wrote: > Dear Iowa City City Council Members, > > Please pass a resolution that is critical of the USA Patriot Act. It > does nothing except constrain our civil liberties which we should be > granted as Americans. I, for one, do not want to live in a police > state and have to feel as though I am living in a Fascist regime. > Please take the time to look at the Patriot Act to see it for what it is. > > Thank you. > > Phil Maul > 2103 Keokuk St. #12 > Iowa City, IA 52240 > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Monday, November 29,20046:19 AM To: allison-ju h I@uiowa.edu Cc: cou nci/@iowa-city.org Subject: Re: Repeal of the Patriot Act Alison, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Torn Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it," The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction=Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC allison-juhl@uiowa.edu wrote: >To whom it may concern: > >1 am a concerned voting citizen who wishes to have the Patriot Act repealed in >Iowa City. > >-Allison Juhl > > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Sunday, November 28, 2004 7:34 AM To: Amy Luebbert Cc: cou ncil@iowa-city.org Subject: Re: Patriot Act Amy, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL web site: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction=Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC Amy Luebbert wrote: > I am a concerned voting citizen and I want to have the Patriot Act > repealed in Iowa City. > > Thank you. > > Amy Luebbert > 1212 E. Court St. Apt. 1 > Iowa City, IA 52240 > 319-338-3106 > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Sunday, November 28, 2004 7:32 AM To: suzan na-hermans@uiowa.edu Cc: council@iowa-city.org Subject: Re: Patriot Act Suzanna, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes or faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending tQ be attorneys here," said Mayor Ernie Lehma.n. "But we think that the letter will make them [legislators] take a hard look at it. " The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact.Home). If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Garry Klein BORDC suzanna-hermans@uiowa.edu wrote: >As a voting member of the Iowa City Community, I hope that Iowa City will >repeal the Patriot Act. >-Suzanna Hermans >100 Currier Hall #E206 >Iowa City, IA 52242-1222 > > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Sunday, November 28, 2004 7:29 AM To: meredith-sharp@uiowa.edu Cc: cou ncil@iowa-city.org Subject: Re: Patriot Act Meridith, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes uI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction=Contact.Home). If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. Garry Klein BORDC meredith-sharp@uiowa.edu wrote: >To whom it may concern, > >1 am a concerned voting citizen who wishes to have the Patriot Act repealed in >Iowa City. > >Thank you, > >Meredith Sharp > > > > > 2 Page I of2 Marian Karr - .- From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Sunday, November 28, 2004 7: 19 AM To: Noah Koester Cc: council@iowa-city.org Subject: Re: No Patriot Act in my hometown please. Noah, Thank you for your e-mail. Several other people have e-mailed me recently about this issue. I appreciate and share your concerns. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy- patriotact.php. The article below is from the Daily Iowan from October 29,2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature ofIowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members ofthe Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their 11/29/2004 Page 2 of2 intentions clear. The text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgOy.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.ATR.LOT Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.goy/contact/contact.cfm) and Senator Chuck Grassley (htt12:/lgrassky .senate. gov /index.cfm ?FuseActiºn=Contact.Hol11~). Garry Klein BORDC Noah Koester wrote: Hi. I'm a resident ofIowa City, Iowa and I am one of quite a few people who feel threatened by an act created by my own country. The Patriot Act is a threat to my neighbors, my family, my friends, and myself and Patriot Act 2 doesn't look like it will help any either. I urge you to take proper measures to pass laws against this faulty security. Our own freedom is at stake and it doesn't have to be that way at all. Thank you for reading this. Take care, Noah Koester Findtl1~ music you love on MSN Music. Start downloading now! 11/29/2004 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Saturday, November 27, 2004 10:34 AM To: Cortnie Widen Cc: cou ncil@iowa-city.org Subject: Re: patriot act resolution Cortnie, Thank you for your e-mail. I appreciate and share your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here, " said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet serVlces. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 1 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact. Home) Cortnie Widen wrote: >i am a concerned citizen residing in Iowa City, I >would like you to consider a resolution against the >patriot act here in Iowa City, i find this matter to >be urgent and feel that our civil liberties are in >jeopardy due to the paasing of the Patriot Act. Thank >you for your time. > A concerned citizen, > Cortnie Widen > > > > >Do you Yahoo!? >Read only the mail you want - Yahoo! Mail SpamGuard. >http://promotions.yahoo.com/new_mail > > > > 2 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Saturday, November 27, 2004 10:33 AM To: Praveen Bannikatti Cc: cou ncil@iowa-city.org Subject: Re: anti-patriot resolution Praveen, Thank you for your e-mail. I appreciate and share your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it. " The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet serVlces. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 1 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact. Home) Praveen Bannikatti wrote: > i'm a concerned iowa city citizen who would like you to consider > repealing the patriot act in iowa city. thank you. > > Praveen Bannikatti > > > > 2 Page 1 of2 Marian Karr ~- From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Saturday, November 27,2004 10:32 AM To: Ben@RecordCollector Cc: council@iowa-city.org Subject: Re: anti patriot act Ben, Thank you for your e-mail. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.I. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl. org/libmry/poliçy ~patriotact. php. The article below is from the Daily Iowan from October 29,2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature ofIowa City's international community, which includes Ul faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U. S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 11/29/2004 Page 2 of2 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.hollse.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate. gov/index.cfm ?FllseAçtion=Contact.Home ). Ben@RecordCollector wrote: patriot act bad/anti patriot act good. iowa city stand strong, pass anti patriot act laws. a concerned citizen. ben 11/29/2004 Page 1 of2 Marian Karr --..,,~,-=---'""--~~----- ---- From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Saturday, November 27, 2004 10:31 AM To: Luke@RecordCollector Cc: council@iowa-city.org Subject: Re: patriot act, is that a joke of a name or what? Luke, Thank you for your e-mail. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29,2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 11/29/2004 Page 2 of2 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (httl2:Jlwww.hQllse.gov/leach/ermÜl.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cíìn) and Senator Chuck Grassley (http://grassley .senate.goy/index.cíìn ?FuseAction=Contact.Home). Luke@RecordCollector wrote: howdy, i believe in the bill of rights, and i believe in the constitution. i do not believe in the federal government and ashcroft's patriot act. america was founded on freedom. iowa city can stay free if the city passes anti patriot act laws. stand tall and stand proud. the cure for fear is courage. --luke 11/29/2004 Page 1 of2 Marian Karr -,_._."" - - From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Saturday, November 27,200410:28 AM To: Record Collector Cc: ceuncil@iowa-city.erg Subject: Re: anti patriot act laws..... Record Collector, Thank you for your e-mail. I appreciate and share your concerns. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.pbp. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 11/29/2004 Page 2 of2 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.bouse.gov/kach/emailJ1tm) , and Senator Tom Harkin (http://harkin.senat<:.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley . senat<:.gov/index.cfm7Fl!.s<:Action=Contact.Home). Record Collector wrote: hello, i am a concerned american citizen and i now have decided to be more pro active about all of our current situation. i strongly urge the iowa city counsel to pass a resolution trumping the federal government's patriot act and it's move to strip us of liberty and justice. iowa city is a leader in iowa and i would hope that such an educated and intellegent community would take the proper steps to insure future freedoms by passing an anti patriot act bill. the future is in our hands. liberty is what has made this nation great. des moines and ames have already taken the proper steps. i hope iowa city will do the same. than you. -the record collector staff Record Collector 125 E. Washington 8t. Iowa City, IA 52240 319-337 -5029 wWWJ:ecordcoJlectorinc.com 11129/2004 Page 1 of2 Marian Karr ----- ~~-~-,~----,-,-~--, From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Saturday, November 27,2004 10:25 AM To: Kirk Walther Cc: council@iowa-city.org Subject: Re: Patriot Act Kirk, Thank you for your e-mail. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ¡CPL website: http://www.icpl.org/library/policy:patriQJact.php. The article below is from the Daily Iowan from October 29,2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature ofIowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 1l!29/2004 Page 2 of2 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htrn) , and Senator Tom Harkin (http://harkin.senate.gov/contact!contact.cfrn) and Senator Chuck Grassley (http://grassley .senate .gov/index. dÌn ?FuseAction=Contact.Horne). Garry Klein Bill of Rights Defense Committee m_____ Original Message -------- Subject:patriot act Date:Fri, 26 Nov 2004 12:29:06 -0800 From:Kirk Walther <kirk@recordcollectorinc.com> To:<the3rdiowa@mchsi.com> Please pass the anti-patriot act! I am a small business owner and am terrified at what could happen to me, my family, and friends under the patriot act Especially given the liberlness of this community it is imperative that we quash this unconstitutional bill! 11/29/2004 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsLcom] Sent: Tuesday, November 30, 2004 7:28 AM To: j u lia-Iang in@uiowa.edu Cc: cou ncil@iowa-city.org Subject: Re: Anti-Patriot Act Julia, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it. " The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights. " The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact.Home). If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. julia-langin@uiowa.edu wrote: >1 am an Iowa City, IA resident, and I would support the Iowa City Council in >banning the Patriot Act in Iowa City. >Thanks, >Julia Langin > > > > > > > 2 Page 1 of2 Marian Karr -'-"-'--~~---~'---'~~-- "-_.~-~~~._~~~=-~~-~~~_._---~-~---~~--- From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Tuesday, November 30, 2004 7:26 AM To: Joanna Davis Cc: council@iowa-city.org Subject: Re: P.A.T.R.I.OT Act Joanna, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpI.org/library/policy~patriotact.php. The article below is from the Daily Iowan from October 29,2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grass1ey, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature ofIowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress," said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The text was left intact, underscoring the need to send it as soon as possible. 11/30/2004 Page 2 of2 The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.holl~Qy/leachLemail.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/cQntact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov /index.cfm ?FuseAction=Contact.Home ). If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. Joanna Davis wrote: Hello, I am a resident of Iowa City, IA. I'm writing concerning measures which need to be taken to repeal the P.ATR.I.O.T. Act in our city, not only because we have the power to take back our freedom, but because this Act unnecessarily infringes upon my ability to act, think and live freely as an American citizen. Please take this into consideration, and thank you for your time. Joanna Davis 11/30/2004 Marian Karr From: Garry and Betsy Klein [the3rdiowa@mchsi.com] Sent: Tuesday, November 30, 2004 7:25 AM To: lindsy-gollihar@uiowa.edu CC: council@iowa-city.org Subject: Re: patriot act Lindsy, Thank you for your e-mail. I have received several others recently. I appreciate your concern. As you may know Des Moines and Ames are the only cities in Iowa that have passed resolutions concerning the U.S.A. P.A.T.R.I.O.T. Act. In October 2003 the Iowa City Council sent a letter to law makers asking them to consider repealing parts of the P.A.T.R.I.O.T. Act. Additionally the Iowa City Public library has posted information about the Act on the ICPL website: http://www.icpl.org/library/policy-patriotact.php. The article below is from the Daily Iowan from October 29, 2003: "The Iowa City City Council voted unanimously Tuesday evening to send a letter expressing discontent with the USA Patriot Act to Rep. Jim Leach, R-Iowa, and Sens. Charles Grassley, R-Iowa, and Tom Harkin, D-Iowa. The councilors' message stated that the act threatened the nature of Iowa City's international community, which includes UI faculty, staff, and students and city residents. The letter went on to say the act conflicted with Iowa city residents who are members of organizations and interest groups that conduct discourse on issues that may question or be critical of U.S. policies. It urged its recipients to study the act and eliminate those provisions that endanger the rights of individuals from expressing their concerns and convictions through free speech and legally permissible activities. "We are not pretending to be attorneys here," said Mayor Ernie Lehman. "But we think that the letter will make them [legislators] take a hard look at it." The Patriot Act was signed into law in 2001, immediately following the 9/11 attacks. It permits the surveillance and tracking of individuals through phone and Internet services. Three states and 197 cities, towns, and counties have passed resolutions or ordinances against the Patriot Act, according to council documents. Members of the Bill of Rights Defense Committee were present to encourage the move. "The city has taken a giant step and visited a gray area by sending a letter to Congress, " said committee member Garry Klein. Members of the group who supported the council's move simultaneously expressed disappointment that the letter spoke about freedom of speech at the cost of the act's provisions regarding search and seizure and cruel and unusual punishment. The councilors said that though the letter did not implicitly refer to the act's other provisions, the text made their intentions clear. The 1 text was left intact, underscoring the need to send it as soon as possible. The letter said that the city supported measures to combat terrorism as long as they did not interfere with or affect an individual's fundamental rights." The letter itself can be found at the Iowa City website www.icgov.org in the documents section or you can contact Marian Karr, the City Clerk at 356-5043 to get a copy. Be aware that the US Congress has to pass legislation to "undo" the P.A.T.R.I.O.T. Act. Feel free to pass on your concerns to Congressman Jim Leach (http://www.house.gov/leach/email.htm) , and Senator Tom Harkin (http://harkin.senate.gov/contact/contact.cfm) and Senator Chuck Grassley (http://grassley.senate.gov/index.cfm?FuseAction~Contact. Home) . If you are not a member of the ACLU, or the local chapters ICLU or Hawkeye chapter of the ACLU, consider joining up. Consistent challenges to the Act have been on behalf of citizens and non-citizens alike by the ACLU and court rulings and legislative actions have begun to temper the act. This being said, there are efforts to "strengthen" the powers of the Act, so your concerns are well justified. If you are interested to see what other efforts are taking place, please visit http://www.bordc.org/OtherLocalEfforts.htm. lindsy-gollihar@uiowa.edu wrote: >1 am a concerned voting citizen who wishes to have the Patriot Act repealed in >Iowa City. >Lindsy Gollihar > > > > > > 2 I][ ,/ U lOW A CITY POLICE DEPARTMENT Cß~ t GL USE OF FORCE REPORT ê ~1}- October 2004 ~~\ OFFICER DATE INC# INCIDENT FORCE USED 13 10-01-04 4-54425 Intoxicate Subject The subject, who had been placed under arrest, refused to sit in the back seat of the patrol car as requested by the officer. The officer had to assist him into the backseat of the patrol car. 2 10-05-04 4-55529 Juvenile Complaint Officers responded to assist a parent who was attempting to take her child to a psych. appointment. The juvenile refused to come with the officer and threw a punch, just missing the officer. The officer grabbed the subject's arms and directed them behind his back where he was handcuffed. 21 10-05-04 4-55535 Injured Animal The officer used his sidearm to dispatch an injured deer that had been struck by a vehicle. 21 10-05-04 4-55567 Injured Animal The officer used his sidearm to dispatch an injured squirrel. 4 10-08-04 4-55988 Injured Animal The officer used his sidearm to dispatch a sick and injured raccoon that was acting aggressively. 56 10-09-04 4-56399 Intoxicated Subject The subject was told that he was under arrest, but refused to place his hands behind his back. The officer directed him to the ground where the subject continued to struggle to get away. After the officer deployed a chemical agent the subject cooperated. 36 10-12-04 4-56757 Fight As the officer attempted to separate multiple combatants he deployed a chemical agent at one subject who refused to stop fighting. As the officer was arresting another combatant the subject he'd previously sprayed fled and was not located. 56 10-14-04 4-57206 Sick Animal The officer used his sidearm to dispatch a sick raccoon. 18 10-15-04 4-57278 Intoxicated Subject The subject, who was under arrest in OFFICER DATE INC# INCIDENT FORCE USED the backseat of a patrol car, started slamming his head against the window. When the officer opened the car door to tell him to stop he attempted to get out of the car. When the officer placed his hand on the subject's shoulder to keep him in the car the subject attempted to bite him. After the officer deployed a chemical agent the subject cooperated. 60 10-15-04 4-57472 Bar Check When the officer approached a subject to ask for identification, the subject pushed the officer in the chest and ran. The officer caught the subject and directed him to the ground where hands control techniques were used to gain control of and handcuff the stí11 struggling suspect. 46 10-17-04 4-57779 Interference with While the officer was arresting the Official Acts subject's friend the subject refused to comply with officer commands to step back. When he stepped closer to the officer the officer sprayed him with a chemical agent and placed the now compliant subject under arrest. 47 10-22-04 4-58794 Unk. Problem The officer responded to a complaint of an out of control student. Upon arrival the officer attempted to handcuff the student who was on the floor, being restrained by staff. The officer used a hands control technique to place the subject's hands behind his back to handcuff him. 38, 55, 13 10-24-04 4-59102 Building Search Officers responded to a burglary alarm and found the business had been broken into. The officers drew their side arms while searching the building. 51 10-30-04 4-60258 Fight The subject ran from officers who were investigating a fight. He was caught and directed to the ground by the officer while other officers placed handcuffs on the stí11 struggling suspect. 30,55 10-30-04 4-60343 Traffic Stop The subject ran from the officer during a traffic stop. The officer caught and directed the subject to the ground where he continued to struggle with the officer until he was handcuffed. OFFICER DATE INC# INCIDENT FORCE USED 58 10-31-04 4-60447 Assault The officer grabbed the arm ofthe subject who was punching another subject lying on the ground. When the subject refused to comply with officer commands to stop fighting the officer deployed a chemical agent. The subject continued to resist as the officer used a hands control technique to place the subject's hands behind his back to handcuff him. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library GvtÎ1 'J-/ / t ejft UfJŸ BUILDING PERMIT INFORMATION November 2004 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other '7ttJYl - ;{áY-¿2.¡;-£¿' 'f/. ¡ CÎt>/ 5 Co Page: 2 City ofIowa City Date: ] 2/112004 Extraction of Building Permit Data for To: ] ]/1/2004 Census Bureau Report From: 11/30/2004 ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD04-00859 ORAL-B LABORATORIES 1832 LOWER MUSCA TINE ADD NON 1 1 $47,000 FOUNDATION FOR STORAGE SILOS Total ADD/NON permits: 1 Total Valuation: $47,000 BLD04-00872 ALLIE ALBERHASKY 604 EASTMOOR DR ADD RSF 1 0 $134,870 ADDITION AND ALTERATION OF SFD BLD04-00825 JOSEPH & KATHLEEN BUCI< 2252 CAE DR ADD RSF 2 0 $90,000 Two story addition with screen porch and uncovered deck BLD04-00840 ROBERT & ROSEMARY OLD 306 VIRGINIA DR ADD RSF 1 0 $70,000 Install beam in house and erect screen porch BLD04-00826 GREGG & ROSEMARIE PIEP 1030 RIVER ST ADD RSF 1 0 $50,000 24' x 30' attached garage and interior remodel BLD04-00844 LEONG, DONOLA D 735 SANDUSKY DR ADD RSF 1 2 $40,000 ADDITION AND DECK FOR SFD BLD04-00852 GERENE M DENNING 1146 OAKES DR ADD RSF 1 0 $36,800 ADDITION TO SFD BLD04-00911 GARY ALLEN & LOU ELLEN 1817 GRANTWOOD DR ADD RSF 1 0 $19,500 18' x 17' Room addition BLD04-00899 MARILOU C GAY 610 GREENWOOD DR ADD RSF 1 1 $18,000 GARAGE/BREEZEW A Y ADDITION TO SFD BLD04-00864 LARRY & KARL YN LARSON 26 CAMERON CT ADD RSF 2 1 $15,000 2 STORY ADDITION TO SFD BLD04-00823 NANCY E BEYER 520 MANOR DR ADD RSF 1 0 $8,000 Garage addition BLD04-00887 MILLER, PHYLLIS J 3017 WAYNE AVE ADD RSF 2 4 $6,700 3 SEASON PORCH ADDITION TO SFD BLD04-00856 RON SWARTZENDRUBER 1807 LOWER MUSCA TINE ADD RSF I 0 $3,000 ADDITION TO SFD BLD04-00848 BRIAN W OMEARA 631 KIMBALL RD ADD RSF 1 ° $2,800 Irregular uncovered deck BLD04-00880 LARRY C RUMMELHART 923 HIGHLAND AVE ADD RSF 1 0 $2,800 12' x 22' Garage addition BLD04-00895 GREG & CINDY PAYNE 1121 BRIAR DR ADD RSF 0 0 $1,200 DECK ADDITION FOR SFD Total ADDiRSF permits: 15 Total Valuation: $498,670 BLD04-00786 MOEN GROUP 115 COLLEGE ST ALT MIX 2 2 $270,000 ALTERATION OF RESTAURANT INTO RESTAURANT WITH 2 DWELLING UNITS ABOVE Total AL TIMIX permits: 1 Total Valuation: $270,000 BLD04-00818 UNITED ACTION FOR YOUT 355 lOW A AVE ALT NON 3 18 $187,000 INTERIOR FINISH OF TENANT SPACE IN PARKING STRUCTURE · Page: ] City ofIowa City Date : 12/1 /2004 Extraction of Building Permit Data for To: 11/1/2004 Census Bureau Report From: 11/30/2004 ~ ~ Permit Number Name Address [mpr Use Stories Units Valuation BLD04-00854 NORTH GATE INV ONE LLC 2839 NORTHGATE DR ALT NON 1 0 $130,000 REMODEL OF OFFICE BUILDING BLD04-00874 JAVA HOUSE 150 STEVENS DR ALT NON 1 0 $50,000 CHANGE OF USE TO BAKERY AND OFFICES BLD04-00860 MAXWELL DEVELOPMENT 2965 SIERRA CT ALT NON 3 1 $21,500 EXPAND OFFICES TO NEIGHBORING TENANT SPACE BLD04-00914 NAPLES 1 LLC 2730 NAPLES AVE ALT NON 1 0 $19,500 REMODEL TENANT SPACE IN OFFICE/COMMERCIAL BUILDING BLD04-00867 VALERIE M RUSSELL 735 WESTGATE ST ALT NON 1 1 $6,000 CHANGE OF USE FROM SFD TO DAY CARE CENTER INCLUDING RAMP AND STAIRS ADDITIONS BLD04-00851 OC GROUP LC 201 S CLINTON ST 111 ALT NON 1 0 $4,500 COMBINE ADJOINING TENANT SPACES INTO ONE UNIT FOR BOOKSTORE BLD04-00913 BUCKLE DOWN PUBLISHIN< 2308 HEINZ RD ALT NON 1 0 $4,250 OFFICE PARTITION BLD04-00866 CITY OF lOW A CITY 2551 N DUBUQUE ST ALT NON 2 1 $3,544 PLANT SECURITY WINDOW BLD04-00841 lOW A CITY HEART 540 JEFFERSON ST ALT NON 1 0 $2,500 REMODEL OF MEDICAL OFFICE SUITE Total AL T/NON permits: 10 Total Valuation: $428,794 BLD04-00890 FRANTZ CONSTRUCTION 0 58 LANCESTER PL ALT RMF 2 4 $22,926 BASEMENT FINISH OF TOWNHOUSE UNIT & ADD SCREEN PORCH BLD04-00871 LEONARD AND GANA TERR 21 CAMBORNE CIR ALT RMF 1 0 $12,108 Convert screen porch to three season BLD04-00889 FRANTZ CONSTRUCTION Ci 62 LANCESTER PLACE ALT RMF 1 4 $10,655 BASEMENT FINISH OF TOWNHOUSE UNIT BLD04-00 184 UNIVERSITY VIEW P ARTNE 522 E BURLINGTON ST ALT RMF 2 4 $1,000 REPAIR ROOF AND EXTEND Total AL T/RMF permits: 4 Total Valuation: $46,689 BLD04-00892 ALLYN L MARK 1906 PLAEN VIEW DR ALT RSF 2 4 $80,000 CONVERT SCREEN PORCH TO HABITABLE SPACE BLD04-00901 MARK BROWN 1435 PHOENIX DR ALT RSF 2 1 $30,000 BASEMENT FINISH OF SFD BLD04-00902 RANDY & BETH HILL 3424 ARBOR DR ALT RSF 2 1 $16,000 ALTER PORTION OF A TT ACHED GARAGE INTO BEDROOM BLD04-00845 ROBERTA J CARNEY 626 TIPPERARY RD ALT RSF 1 0 $11,000 Basement finish BLD04-00868 DAVID & RENEE BENDER 1234 SHANNON DR ALT RSF 1 1 $9,899 BASEMENT FINISH OF SFD BLD04-00863 BRIAN INGRAM 4718 CHANDLER CT ALT RSF 3 1 $8,800 BASEMENT FINISH/ALTERATION OF SFD BLD04-00849 GARY W & JUDITH E GALU 904 BOWERY STREET ALT RSF 1 0 $7,500 Moving bathroom - Page: A City ofIawa City Oate: 12/ 1/2004 Extraction of Building Permit Data for To: 11/1/2004 Census Bureau Report From: 11/30/2004 ~ ~ Permit Number Name Address [mPf Use Stories Units Valuation BLD04-00850 MARY KORRENE GREENW P 1204 BROOKWOOD DR ALT RSF 1 0 $7,000 Bath Remodel BLD04-00886 GERALD MANSHEIM & ELI2 721 N V AN BUREN ST ALT RSF 2 4 $6,200 ADD WALK-OUT DOOR TO SFD BLD04-00861 NOACK. MARGARET A 225 GROVE ST ALT RSF 3 1 $5,600 BATH REMODEL IN SFD BLD04-00216 JOHN AMELON 39 OURANGO PL ALT RSF 2 4 $4,000 BASEMENT FINISH OF SFD BLD04-00897 JEFF & INGRID GOLDENSTE 949 EVERGREEN CT ALT RSF 1 1 $4,000 BASEMENT BEDROOM IN SFD BL004-00905 DOUGLAS E HACKER 1524 WILO PRAIRIE OR ALT RSF 2 0 $3,500 Basement Finish BL004-00894 MARTY ROTH 1328 HOLLYWOOD BLVD ALT RSF 0 0 $3,000 WINDOW REPLACEMENT, ADD PATIO DOOR BLD04-00870 DEBRA K MCNULTY 1417DERWENDR ALT RSF 1 0 $1,000 Basement Finish BL004-00919 DANIEL J HAYS 719 E MARKET ST ALT RSF 1 0 $400 4' x 6' uncovered deck at rear door Total AL TIRSF permits: 16 Total Valuation: $197,899 BLD04-00862 CHRISTIAN RETIREMENT S1 701 OAKNOLL DR FND RMF 3 1 $620,000 FOUNDATION FOR ADDITION TO RETIREMENT COMMUNITY BUILDING Total FNDiRMF permits: 1 Total Valuation: $620,000 BLD04-00661 STEVEN BUNDY 1107 MARCY ST NEW RAC 1 4 $24,000 DETACHED GARAGE ADDITION FOR SFD BL004-00898 SHIRLEY A WOOLUMS 431 KIRKWOOD AVE NEW RAC 1 1 $22,500 REPLACE DEMOLISHED GARAGE WITH 3 STALL DETACHED GARAGE BLD04-00888 JAMES D & DONNA C CARE 1553 TOFTING AVE NEW RAC 1 4 $15,500 OETACHED STORAGE BUILDING Total NEW/RAC permits: 3 Total Valuation: $62,000 BL004-00842 MARK HOLTKAMP 213 MYRTLE AVE NEW RDF 2 2 $210,000 DUPLEX WITH A TT ACHED 2 CAR GARAGES BL004-00843 MARK HOLTKAMP 512 OLIVE ST NEW RDF 2 2 $210,000 DUPLEX Total NEWiRDF permits: 2 Total Valuation: $420,000 BLD04-00683 PENINSULA QUALITY BUIL 1100 FOSTER RD NEW RMF 3 24 $2,781,362 24 UNIT APARTMENT BUILDING WITH GARAGE UNDER BL004-00808 PRIME VENTURES L C 2440 CASCADE LN NEW RMF 3 18 $2,249,326 18 UNIT APARTMENT · Page: 5 City ofIowa City Date : 12/1/2004 Extraction of Building Permit Data for To: 11/1/2004 Census Bureau Report From: 11/30/2004 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLD04-00885 IDYLL WILD DEV II INC 31 TREVOSE PL NEW RMF 2 4 $673,000 4 UNIT TOWNHOUSE BUILDING 31,33,35,37 TREVOSE PLACE BLD04-00477 JOHN & KA YLA CRESS 707 SCOTT PARK DR NEW RMF 2 4 $531,766 4 UNIT TOWNHOUSE STRUCTURE WITH A TT ACHED 2 CAR GARAGES Total NEW/RMF permits: 4 Total Valuation: $6,235,454 BLD04-00903 CHRIS & MONA BENSON 2822 HICKORY TR NEW RSF 2 1 $350,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD04-00910 ARLINGTON DEV INC 4270 CUMBERLAND LN NEW RSF 2 1 $330,196 S.F.D. with three car garage BLD04-00857 HARRY & LORI BROOKS 25 HICKORY HEIGHTS LN NEW RSF 1 1 $282,500 SFD WITH A TT ACHED 2 CAR GARAGE BLD04-00865 REMPEL CONSTRUCTION 1129 PRAIRIE GRASS LN NEW RSF 1 1 $280,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00893 CRAIG PETTITGOUT 1161 PRAIRIE GRASS LN NEW RSF 1 1 $260,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00878 JAMES J WHITE 121 TAFT SPEEDWAY NEW RSF 2 1 $247,000 S.F.D. with foundation for three car detached garage BLD04-00896 NICK PARTNERSHIP LLP 1055 CHAMBERLAIN DR NEW RSF 1 1 $215,000 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00900 ARLINGTON DEVELOPMEN 108 CHADWICK LN NEW RSF 2 1 $194,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD04-00918 AL THOMAE 1474 WETHERBY DR NEW RSF 2 1 $160,000 S.F.D. with two car garage BLD04-00920 THIRD STREET PARTNERS I 3338 WINTERGREEN DR NEW RSF 1 1 $135,053 S.F.D. with two car garage Total NEW/RSF permits: 10 Total Valuation: $2,453,749 BLD04-00908 PENNINGROTH AP ARTMEN 432 S DUBUQUE ST REP NON 2 0 $8,369 Reroof commercial building Total REPiNON permits: 1 Total Valuation: $8,369 BLD04-00869 JIM BUXTON 702 N V AN BUREN ST REP RMF 1 1 $950 Replace front deck and stairs Total REPIRMF permits: 1 Total Valuation: $950 BLD04-00858 WBN PARTNERS 914 S DODGE ST REP RSF 1 1 $22,000 FIRE REPAIR OF FLOOR JOISTS AND ELECTRICAL IN SFD BLD04-00906 MELISSA K EVANS 67 CONEFLOWER CT REP RSF 2 0 $7,381 Fire repair to single family dwelling BLD04-00621 AARON D HOOVER & HEAT 1204 HOLLYWOOD BLVD REP RSF 2 4 $6,000 REPAIR WATER DAMAGE IN SFD · Págé: 6 City ofIowa City Date: 12/1 /2004 Extraction of Building Permit Data for To: 11/1/2004 Census Bureau Report From: I 1/30/2004 D'ill' D'ill' Permit Number Name Address Impr Use Stories Units Valuation BLD04-00904 USHA MALLIK 9 RIDGEWOOD LN REP RSF 2 0 $3,500 Replace 14' x 18' uncovered deck BLD04-00907 JO M HENDRICKSON 1031 COLLEGE ST REP RSF 2 0 $850 Replace eve rafters Total REPIRSF permits: 5 Total Valuation: $39,731 GRAND TOTALS: PERMITS: 74 VALUATION: $11,329,305 AGENDA J][] " PATV BOARD OF DIRECTORS MEETING Thursday, October 21, 2004 7:00 pm P A TV - 206 Lafayette Street 1. Call meeting to order 2. Consent agenda 3. Approval of October minutes 4. Short public announcements 5. Old business 6. New Business 7. Reports i. ICTC ii. Committees 1. Building & Grounds 2. Outreach & Fundraising 3. Refranchising i. Treasurer ii. Management - Iowa Shares a. Board announcements 9. Adjournment If you have additional agenda items or cannot attend the meeting, please contact Josh at 338-7035. PATV Board of Directors Meeting - FINAL DRAFT Thursday, September 16, 2004 7:PM PATV - 206 Lafayette Street 1. Call to Order: Present are Tom Nothnagle, Steve Newell, Carrie Watson, Phil Phillips, at 7:12 PM. Director Josh Goding present. 2. Consent to the Agenda: Unanimous consent to agenda. 3. Approval of August Minutes: Newell moved, Phillips seconded consent of agenda. 4. Old Business: None 5. Short Public Announcements: None. 6. New Business: Board recruitment: Josh and Tom will work together on a PSA to be submitted to Mediacom and Channel 18 for broadcast. Director's Evaluation: Evaluations for the Director were passed out and completed by board members, The staff will be completing evaluations and the Director will complete a self evaluation. Director Evaluation Committee will meet in November. 7. Reports: i. ICTC: None Present. ii. Committees: (1) Buildings and Grounds: None. (2) Outreach and fundraiser: Open House on September 4th went well. The Gospel Explosion Choir performed live. Steve, Jack and Tom discussed value of PATV and board recruitment during a live panel discussion. Food and beverages were provided to members of the public. (3) Board of Directors Handbook Revision Committee: Further discussion tabled for time being. (4) Refranchising: None iii. Treasurer: a. Monthly Balance Sheet presented. b. Josh will review snow removal costs and get other quotes for comparison. iv. Management: a. Iowa Shares hired an halftime Director (Denise Shadonix). The following projects are currently underway: direct mail to school and UI employees; Josh has been working off volunteers hours helping with the Iowa Share website; Adam Burke is attending Iowa Shares meetings and planning on creating video. b. Adam Burke will be phasing down to part-time. Two part-time Production Specialists will be hired. c. Reapplying for the PATV credit card. d. Three new interns from the University of Iowa are currently working in the office and studio. e. Staff retreat at Lake MacBride was a success. Staffing and equipment needs were discussed. 8. Board Announcements a. John C. has announced, via telephone, a Board get together. b. Carrie Watson regretfully announced her resignation to the board. Due to illness of close friend, additional responsibilities in future months will prevent her from devoting time to board. 9. Adjourned. Meeting adjourned at 9 p.m. ..."..1];] MINUTES lIi~!~,R.im~ËJm> SCATTERED SITE HOUSING TASKFORCE OCTOBER 4, 2004 MARK TWAIN ELEMENTARY SCHOOL MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Leff, Jan Peterson, Sally Stutsman, Joan Vandenberg STAFF PRESENT: Steve Nasby, Steve Rackis OTHERS PRESENT: Lisa Anthony, Allan Axeen, John Balmer, Jim Behle, Kari Clark, Emily Brigham, Julie Busch, Laverne Calhoun, Dan Carroll , Maryann Dennis, Charles Eastham, Jean Falk, Claire Heger, Andy Johnson, Beth Koppes, Mary Mccue, Barb McGee, Royceann Porter, Joe Rowan, Pat Ruxton, Sue Ruxton, Patti Santangelo, Paul Show, Cornelius Smith, Tammy Spies, Nicol Valeikas, Christy Wolfe, Deb Wretman, Darcie Yamada, Jarita Johnson, Shannon Sullivan-Channon CALL TO ORDER: Chairperson Hayek called the meeting and public hearing to order at 6:35 pm. INTRODUCTION Hayek began the hearing by giving an overview of the Taskforce and its function. The Taskforce was created in April 2004 by request of the Iowa City City Council to examine assisted housing in Iowa City, including types of housing, distribution, and location. He said the Taskforce's operating definition of assisted housing is based on the development or acquisition of property for low to moderate-income households receiving any public assistance or support from state, federal, county, or municipal government. Hayek said this definition would include rental units such as those owned by Greater Iowa City Housing Fellowship and Section 8; owner-occupied homes such as those built by Habitat for Humanity; transitional housing such as HACAP; emergency housing like Shelter House or DVIP; and residential facilities such as MECCA. Hayek noted that the Taskforce was formed largely due to a request by the Iowa City Community School District. In November 2003 the School District sent a letter to the City Council regarding the district-wide forum held in October 2003, which looked at conditions associated with poverty in Iowa City and related educational concerns. Participants at the forum noted that educational issues (high needs children) may be associated with the location of affordable housing possibly concentrated in one or two elementary school attendance areas. He said that the Taskforce is looking at both current locations of assisted housing and possible recommendations regarding the selection of future sites for affordable housing. Hayek continued, saying that the Taskforce has met nearly twice per month since its creation in April and they toured all of Iowa City to gain familiarity with the different areas and a number of assisted housing projects. They have also gathered data and reading materials from citizens, interested groups and City staff, which include information from studies conducted in other cities. Hayek added that numerous groups have presented to the Taskforce. The presenting groups included the Greater Iowa City Housing Fellowship, Burns & Burns, Iowa City Housing Authority and Community Development staff, University of Iowa Residence Services, human services agencies such as HACAP and MECCA, the Neighborhood Council, the Iowa City Community School District, Iowa City Homebuilders Association, and a private lender (bank). Hayek said that the purpose of this public hearing is to solicit comments and ask for input. After the hearing, the Taskforce will begin deliberating, and then form an opinion based on their findings regarding concentrations of assisted housing and/or possible recommendations to the City Council on locating future assisted housing. Hayek noted that the recommendations, if any, will be made available for public review and another public hearing will be held to gather more feedback. After this second public hearing the Taskforce's decision(s) may be revised, as needed. Last, any recommendations made by the Scattered Site Housing Taskforce Minutes October 4,2004 Page 2 Taskforce will be presented to the City Council for their consideration. Hayek said that the Taskforce hopes to be finished with their work by early 2005. The Taskforce will determine if, in their opinion, there are concentrations of assisted housing in Iowa City. If not, their work is done. If there are concentrations, then they must determine if concentrations are impacting the community in a positive or negative manner. If negative, the Taskforce will need to formulate a plan to address the issue, which could include among other things encouraging or discouraging certain kinds of development in certain areas, or changing the allocation of money and funding to services by the City. PUBLIC HEARING Sullivan: where is the current concentration, and is there is a plan to oversee this issue? Also, is there a concentration. since the term "perception" was used several times? Hayek replied that the Taskforce has gathered facts, but has not formed an opinion as yet. He said that he did not know whether there is a formal plan in the City to oversee this, which is perhaps why the Taskforce was formed. Also, different people can look at the same data and come to different conclusions, which is why the Taskforce is investigating this matter. Sullivan: is there a map showing current concentration? Hayek answered that they have consulted some maps, though they are not present at this meeting. Nasby noted that they are not currently posted on the internet but could be put up under icgov.org, under Scattered Sites after the hearing. Nasby passed around a 11x17 map showing the locations of assisted housing that was provided to the Taskforce. A member of the public asked how perception can be fixed if the problem is not acknowledged? Some of the issues cited were realtors recommending against buying in certain areas. Hayek responded that the group will be making a decision on whether the perception is accurate, and is asking for public input on the issue. Sullivan: reading levels are variable in Grant Wood, because of variable academic levels of the students, often those from school districts in Chicago. Also, it is difficult to have successful fundraisers at Grant Wood. Calhoun: regarding Chicago schools, the academic level of the students depends on their environment, both at school and at home. The educational approaches and curriculums are different between different school systems, which involves transition/adaptation issues with the students and parents. Also important are the expectations and support of the parents and the home environment. The school systems in Chicago are not necessarily better or worse, just different. Falk: there should be equality in school education and financial support, as well as assistance and interest of the parents. All people have the same bills. needs, and expenses. People need to have goals, motivation, and determination. Many people don't have housing or other shelter, or they are in small/inadequate housing. Over 1,000 people in Iowa City are living in cars or under bridges in winter. There should be more centers to help with shelter issues and offer assistance, especially since people never know when they might end up needing that assistance themselves. Currently there is a 4-year waiting list for Section 8 housing. Hayek: would like clarification that Falk sees the need for more shelter houses. and the waiting list on Section 8 housing should be reduced or eliminated. Falk agreed. Lisa Anthony: values differ according to income level, and people are received and treated differently for the same reason. The system is faulty, and people sometimes have to be dishonest in order to get assistance. She could not have made it without assistance. Noted that different people say different things about the schools - such as Grant Wood and Mark Twain - depending on their viewpoint. Social workers have good things to say about Mark Twain, for example. Hayek: would there be an advantage to spreading out the free/reduced lunch program recipients to other schools? Scattered Site Housing Taskforce Minutes October 4, 2004 Page 3 Lisa Anthony: There are pros and cons both ways, depending on how one looks at it. Problems are mentioned with having concentration of assisted housing, but what are they, and how would scattering help? People are more comfortable with others of similar backgrounds. Iowa City is very tolerant in many ways. Is it a question of services or funding? Anciaux: is transportation an issue? Would having assisted housing scattered help people be closer to their jobs? Lisa Anthony: work is often in factories or other outlying service areas. It may help. Valeikas: what is the significance of the number of free school lunches? Someone is paying for the lunches; regardless of where they are served so why is this an issue. Leff replied that the reason that program is noted is because there is a correlation between income and educational success. Statistically, students who receive free/reduced lunches across the United States are not as successful as students who do not. Sullivan: there are needs that go along with a need for free lunches, and a greater need for resources. Schools can only give so much support for these needs, and having a smaller percentage of students with these needs in each school would allow for teachers giving better assistance to the students. A higher number of students with those higher needs does not mean that the school receives more funding. Valeikas: regarding question of transportation and having housing closer to their jobs, people get in where they fit in. If you don't have transportation, you have to base your job on where you live, rather than the reverse. Anciaux: would you move if there were an opportunity, if there were affordable housing placed throughout in the city? Valeikas replied maybe, depending on what was available. Is this a question of displacing where people are now, or adding more assisted housing? Hayek replied that it's about adding new. Valeikas: if adding new, why is there a controversy? Hayek answered that one issue, for example, is whether to build or buy a higher number of units in less expensive areas, or to build fewer units in more expensive areas. Valeikas pointed out that availability of space is an issue that also directly impacts this. Dennis added that the City of Iowa City is not the only entity that provides housing. There are private non- profit and for-profit developers that also provide affordable housing. It would be beneficial for the Taskforce to partner with developers of affordable housing to increase acceptance of these developments. Carroll: it seems that one of the main goals of the community is to break the cycle of poverty, though this hasn't been stated specifically. It's not about dilution or spreading out the problem. It would be beneficial for every school in a community to share the responsibility for assisting with this goal. Hayek: would changing the way things are, for example with schools sharing the effort, help alleviate poverty? Carroll replied that it wouldn't end racism or class ism, but it would help schools give people of different backgrounds get a solid education. Trying to get past the idea of "separate but equal" and overburdening schools in certain areas, and good public education will help people with their futures. Clark said she is currently a Resource Teacher at Mark Twain. She has taught and lived in inner city Chicago and have seen the kids in those areas. Resource teachers see the children with the greatest needs. She also noted some of the services available in the area: DVIP, MECCA, HACAP and UAY transitional housing. She estimated a 40% turnover rate at Mark Twain, and at least 100 homeless children went through Mark Twain last year. What accompanies poverty is increased chances of experiencing domestic violence, witnessing violence and drug abuse, poor nutrition and sleep habits, and transitional living. This lack of stability can be on a yearly or even a daily basis. Concentrations of poverty mean that these factors begin feeding off of each other. Social research indicates that areas of concentrated poverty are not good. Students in these situations haven't had consistent school experience, because they are often gone from school on a regular basis. Higher numbers of students are not at proficiency at their grade level, but redistributing resources isn't always the answer. Often there is no space for additional teachers to help with these special needs. Scattered Site Housing Taskforce Minutes October 4,2004 Page 4 Dennis: why doesn't the school district bus kids? Clark replied that taking the children out of their communities is not an optimal solution. She would like to have an integrated community, rather than enclaves of wealth and poverty. Johnson: noted that it's less a concern about low income, but related to an increase in African American population in Iowa City and who "they" are. She said they need to deal with the parents, rather than the kids having problems. Sullivan disagreed that it's a racial issue. It's about kids with greater needs, which is often related to socio-economic status. but not always. Iowa City is 10 years behind on addressing this issue. Brigham: Iowa City is experiencing growing pains. There will always be enclaves of wealthier and poorer people. Students can be bussed to other schools, and that may help. McGee: regarding providing services to children, unfortunately space is an issue, though the staff at the schools may be excellent and the concern is the teacher-to-student ratio. Perhaps if housing were available in other areas, it would also be closer to other kinds of jobs. Rackis: free/reduced lunches may be a measurement of people at or below poverty line. However, is it the case that everyone on the lunch program is living in assisted housing? Taskforce members replied that is not necessarily the case. Rackis questioned whether the issue actually is assisted housing, or if that is just a subset of the larger issue of concentration of poverty in these two school districts? Hayek replied that is a fair question, and the Taskforce may see a correlation between the two. It is one measurement, but not a perfect one. Porter: came to Iowa because of promise of higher income. Costs of living in Iowa City were ridiculous, and have to apply ahead for housing. Lakeside was one place that accepted housing assistance, and then she got a job with Lear. However, she had people attack her for using the services and abusing the system after having an interview about the Greater Iowa City Housing Fellowship program for the newspaper. Noted that people live where they are accepted. People on other side of town will not accept Section 8 vouchers. Peterson: would you move if you could? Porter replied yes, of course. However, people can't get housing everywhere, so going to other schools may require open enrollment and bussing. Asserted that developers will build where land is cheaper and create more units, and that's where assisted housing is accepted. Hayek: how people build depends on their goals. If the goal is larger number of units, then they will go where land is less expensive. If the goal is different. such as spreading certain types throughout the community, then cost of land is less of an issue. Is it worth building fewer units to spread assisted housing out? Sandporter replied no, that it is better to have more units, with open enrollment. Yamada: oversees a transitional living program at United Action for Youth that assists with housing for pregnant and parenting teens ages 16-21. Deals with needs of teen parents in the community, who faces additional prejudice. Largest barrier is age, with homeless teen parents under 18 who cannot attain housing. UAY will put leases in their organization's name and pay full rent for certain individuals, but they are always looking for people in the community who are willing to rent to them, since many landlords aren't willing to rent to their clientele even though UA Y supervises the parents, or there aren't any small units available. It is a small program, only able to serve seven families at a time, and is not an emergency program. Their clients don't have anywhere to go for emergency housing, since as parents they can't go to the youth shelter, and Shelter House can be threatening to young mothers with children. Clausen: how many people are on the waiting list for this program? Yamada reported that it depends, right now about five on list with some currently applying. There are usually more during the school year because of referrals from other community services. Santangelo: on the board for the Greater Iowa City Housing Fellowship, and assist with several other services. Certain neighborhoods resist having assisted housing built in their areas, but there are very few lots in those areas that can be filled at this point anyway. Brought in a document from a website, which noted that sometimes scattering sites is not good because of convenience of services. Large apartment Scattered Site Housing Taskforce Minutes October 4,2004 Page 5 buildings are not necessarily a problem, and scattering sites can isolate residents from each other and services, which weaken community networks. One of the reasons people are coming to Iowa City from Chicago is because of all the units that have been torn down, causing a large demand for affordable housing and long waiting lists with services. Hayek: what is your opinion on scattering sites? Santangelo replied that Grant Wood and Mark Twain have staff trained to assist students with special needs, which the other schools don't necessarily have. Shelter House goes to Horace Mann and will continue to go there even if relocated. Smith: moved from Waterloo seven years ago, and is a widow with two grandchildren she cares for. Has been a foster parent for twelve years, and has always paid high rent. Doesn't see why people are not given assistance with housing for community assistance such as foster parenting. Iowa City did not try to help with lower-income housing, so she had to go to a different organization. Calhoun: said that she is a young, black single parent with six children. Lived in low-income housing by choice. When she came to Iowa City, she did not get any help from local churches. However, people do need to do for themselves. Noted that intelligence can make all the difference, and resources are available to help people, but they have to find out about them. People are different, and their needs are different, but they should all still be treated equally and given equal access to services. Spies: when talking about strain on certain schools, if people in these schools say they are tapped out, she believes them. She works for Greater Iowa City Housing Fellowship, and it is difficult to find areas in which to build or purchase homes because of the expensive market. Services are limited by money, and assistance organizations want to service the greatest number of people possible. Bussing may be a good option; to help spread out the burden of assisting students with greater needs, since some of the neighborhoods don't want to have assisted housing. All school districts are responsible for fulfilling educational needs in the community. Involving North Liberty and Coralville in this discussion would be good, as well. Anciaux: where does the Greater Iowa City Housing Fellowship get its funding? Dennis replied that it comes from many sources. Public funding is all federal financing that is passed through the state and the city. The funds are administered by the city, but the funds are not local tax or other revenue. ADJOURNMENT: Hearing was adjourned at 8:40 pm. s:/pcd/minutes/Scattered 8iteHousing T askforce/1 Q·04-04ssht.doc Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10/04 10/18 11/01 11/15 12/06 12120 D. Anciaux X X X X X OlE OlE X X X OlE X J. Anthony X OlE X X X X OlE X X X X X D. Clausen X X X X X X X X OlE X X X M. Havek X X X X X X X X X X X X J. Leff X X X X X X X X X X X X J. Peterson X X X X OlE X X OlE X X X X S. Stutsman OlE X X X X OlE X OlE OlE X OlE X VandenBer2 X X X X X X X X X OlE X X Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member IJE[ MINUTES ~~iBICIi~lel SCATTERED SITE HOUSING TASKFORCE OCTOBER 18, 2004 CITY HALL, LOBBY CONFERENCE ROOM MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Left, Jan Peterson, Sally Stutsman, Joan Vandenberg STAFF PRESENT: Steve Nasby, Steve Rackis OTHERS PRESENT: Maryann Dennis, Charles Eastham, Alexis Kluklenski, Luke Pelz, Patti Santangelo CALL TO ORDER: Chairperson Hayek called the meeting to order at 5:05 pm. Approval of the September 20. 2004 Minutes: Several revisions were noted for the Minutes. The names of Clausen and Left were transposed throughout as Clausen attended the meeting and Left was not present. There was also an incorrect attribution of comments noted on pages 4 and 5. MOTION: A motion was made by Left, seconded by Anthony, to approve the September 20 minutes as amended. Motion carried unanimously. DELIBERATIONS REGARDING RECOMMENDATIONS TO CITY COUNCIL Hayek began the meeting by inviting suggestions on how to proceed with the deliberations and then reviewed the multi-point process proposed in the August 30 memorandum to the Taskforce. Hayek said these were as follows: 1) Agree on a definition of "concentration". 2) Decide whether there is a concentration of assisted housing, 3) If there is a concentration of assisted housing, what are the impacts and are they positive or negative? and 4) If impact is negative, what are some options for the city to pursue to address the issue? Unless there are other suggestions, Hayek recommended the Taskforce follow this procedure. If at any point the answer to the first question about concentration is "no," then the proceedings could be at an end. Peterson asked if the Taskforce has available a working definition of what is concentration? Hayek replied that is the first step; to outline a set of standards that the Taskforce thinks is appropriate. There may be one or several factors that should be considered, and it would be useful for the Taskforce to discuss different things that should or should not be part of the criteria. Anthony inquired if the City, who set up the Taskforce. defined concentration? If so, what terminology was used, concentration of low-income families or affordable housing? Anciaux replied he thought it was a concentration of government-assisted housing. Hayek agreed, saying that the question was centered on concentration of assisted housing. "Assisted housing" is defined in the City Council resolution, but "concentration" is not so it is up to the Taskforce to come with their own definition. Clausen said that when she was looking at the maps earlier on in the process, assisted housing was scattered, and there was a discussion of density in certain areas of the community. Anthony said that we have to decide what "concentration" means, but also what is concentrated. Is it a concentration of low-income families, affordable housing, assisted housing, publicly assisted housing, or poverty? These need to be defined. Hayek answered that he would like the Taskforce to brainstorm and talk about what would be appropriate to consider in relation to this topic. Hayek said that Peterson had previously noted a distinction between assisted housing and poverty rates. Peterson agreed, adding that it seemed in various discussions to come back to the issue of poverty rather Scattered Site Housing Taskforce Minutes October 18, 2004 Page 2 than housing location. She added that they probably correlate, but doesn't know for sure, and she had not seen data about different income levels. Clausen noted that the maps from Heather MacDonald do include median income level, including affordable housing prices for 50% median income households. Hayek replied that the information from MacDonald includes all housing, not just assisted housing. Clausen added that the information looks at where affordable housing is located, and maps indicating affordable housing could be compared to where concentrations of poverty may be located. Hayek added, that with the free/reduced lunch numbers, could we correlate what percentage of assisted housing households qualify as low or moderate? Vandenberg replied that is a difficult correlation, as free/reduced lunch numbers are highly confidential. Assisted housing programs would have to disclose how many children live in their units, which schools they go to, and see if that information could be obtained. Vandenberg said the F\R lunch addresses cannot be released. Hayek clarified that he is interested in knowing on a school-by-school basis how many students receive free/reduced lunches. Vandenberg answered that she can get those numbers, but cannot correlate with assisted housing. A question was asked if anyone can also provide numbers of children living in poverty in the schools. Peterson asked what is the bussing pattern currently in place? She is unsure whether students receiving free/reduced lunch at a given school live in the neighborhoods. Hayek replied that bussing is fairly limited, and could be factored in. Leff noted that students are bussed a long distance from Hawkeye CourUDrive to Horace Mann, but does not think Grant Wood and Mark Twain schools are greatly affected by bussing. Vandenberg added that the farthest that students are bussed is from Lakeridge Manufactured Housing Park to Twain. Leff remarked that many Lakeridge students are open enrolling into the Highland School District. Peterson noted that the choice of schools that students are bussed to is interesting. Anthony inquired if there is there really a correlation between free/reduced lunch and school performance? Leff replied that statistically speaking nationwide; students who participate in free/reduced lunch programs score lower than students who do not participate. Peterson noted that this is not necessarily a direct correlation. Anthony agreed, adding that low scores could be influenced by other factors. Vandenberg replied that there is a correlation, though the suspected cause is the mobility factor more than anything else. Anthony noted there may be students who live in the Twain district and do not qualify for free/reduced lunches, who may be driving the scores down in that school. Leff replied that students who are not in assisted housing and who do not qualify for free/reduced lunch usually drive the scores up. Anthony would like to see information on the scores in relation to free/reduced lunches. Vandenberg agreed that information is available. How should it be broken down? Anthony replied by scores on ITBS, and free/reduced program, within each school. Vandenberg noted some of that information is on page 45 of the packet, where it is stated that 61% of students at Mark Twain on free/reduced lunch program are not proficient and no one is saying that every student on the free/reduced program is not proficient. Hayek requested number of students who are not on free/reduced who are not proficient. Vandenberg said that information is available. The data is a year old, but is consistent from year to year. Peterson said the information they have shows that there is a large range in students on free/reduced lunch programs who are not proficient, from 20% to 61%. What is the cause or difference? Vandenberg answered that it would be helpful to know the "n" value, or the overall number of students. Peterson added that she is curious what other factors in the environment affect whether a student is proficient or not. For example, if on free/reduced lunch program at one school, are you more likely to be proficient than students at another school? Leff replied that students learn best in a middle-class environment. Vandenberg added that teachers are better able to accommodate lower level students in a class when there are fewer students below proficiency. Stutsman asked why is Lemme so high? Vandenberg replied that there are a lot of Latino students in that school who have ESL barriers. Anciaux remarked that only 19% of students are not proficient, so the first Scattered Site Housing Taskforce Minutes October 118, 2004 Page 3 number is important since there are not very many there who are not proficient. Vandenberg added that it is the percent of free/reduced lunches that is so high. Peterson noted that the number of students is on page 44 df the packet. Hayek said that at this point, the discussion is centered on schools, and there is data currently available that should be incorporated in the analysis. Vandenberg added that it is a concentration of poverty that is of concern to schools. It would be good to have a public policy that guides the City away from increasing poverty in some areas. In the classroom, it doesn't matter how the students got into poverty, just the effects, and she believes that the concentration of poverty is the issue. Anthony agreed, noting that housing is not a central issue. Peterson noted that assisted housing is not the only area where there is poverty. If the Taskforce is only looking at assisted housing, some areas of poverty are not considered, such as trailer courts. The existing map does not indicate all the information that correlates with what the Taskforce is trying to find out. Vandenb~rg added that Hills school has the highest free/reduced lunch number, due to Regency trailer court. However, she also noted that the map indicates factors that the City has control over, publicly controlled programs versus privately owned property. Hayek said that the Taskforce should consider connections between assisted housing and poverty, since by definition or requirement, assisted housing falls into that category. Due to the different programs there is a spectrum of incomes, however all have to be low-moderate. Hayek noted that they should also look at the conl1ection between assisted housing and income levels in the area, if there is one. Anthony said that only a small percentage of assisted housing is publicly controlled. A lot of units are controlled. by other organizations, so what the City can control is even smaller than first impression. Hayek noted that might be something to consider for the solution part of the discussion. Vandenberg said that within free/reduced lunch program there also is a big spectrum. Homeless families have even more barriers than others who are receiving housing assistance. Even within poverty there are different gradations of need. Stutsman asked how many families on free/reduced programs are student families? This group may have greater resources than others. Vandenberg concurred, remarking that students are in temporary poverty versus hOllseholds in generational poverty. The groups that need the most consideration during planning are the ones with the higher needs, which the map might help identify. Stutsman ;¡¡sked if they should start defining different groups? Leff said that it would be helpful to note the locations of resources as well, such as family resource centers and the focus should not be solely on schools. Anciaux said that he would like additional census tract information for Iowa City, including the number of subsidized housing units and the poverty level in each tract, and whether the situation has been aggravated by putting more subsidized housing in those tracts. Census tracts have roughly the same population . levels, and that can be correlated to the schools the students are attending. If subsidized housing is being put into a tract with a high poverty level, it's going to the wrong place. Hayek replied that is one inference or conclusion they could make. Hayek said that information on income level based on census tra¢t could be gathered. Anciaux asked if they could get a map of the census tracts with the number of assisted housing units and the level of poverty in each tract? Nasby responded that income level is not a problem, but not sure that the poverty level by tract\block group is available. Anthony replied that the data on poverty levels is available by tract, though may not be available by block group. Anthony added that the definition of pocket of poverty or concentrated poverty is when over 40% of the population are below poverty level in a census tract. Hayek said that some of the census tracts in Iowa City are large. Anciaux replied he thought that comparisons could be made using the tracts, whether different areas have problems with poverty. Anthony agreed that census tracts are somewhat comparable in population. Scattered Site Housing Taskforce Minutes October 18, 2004 Page 4 Rackis said they could also get data on the number of owner-occupied units versus rental units in the census data. Peterson agreed that she would like to have information on the types of units. The different terms can be confusing when discussing subsidized or assisted housing. People with greater needs, such as homeless, should have greater consideration than those who are progressing towards self-sufficiency. Hayek said one map does provide some of that information, such as the transitional shelters. Peterson asked if the map included Greater Iowa City Housing Fellowship or Habitat for Humanity housing? Nasby replied that the map does not include owner-occupied housing only rentals. Anciaux asked how many census tracts are in Iowa City? Nasby replied that there appear to be 17. Anciaux asked how many elementary schools in the City? Vandenberg replied there are 11. Anthony a$ked if the boundaries of the schools follow census tracts? Vandenberg replied no. Peterson asked if this information is dealing only with Iowa City, not including Hills or North Liberty? Vandenberg replied yes. Hayek said the Taskfoce could recommend a larger district-wide discussion in the solutions section, Stutsman agreed that idea could merit additional discussion. Anciaux asked if the assisted housing units in the census tracts could be broken up between public and private oWJ!1ers, such as the Iowa City Fellowship? Nasby asked if he meant broken up by specific provider or type? Anciaux would like it broken down by provider, and include Burns and Burns if possible. Hayek said that on the map, the green and purple bubbles are Section 8. Anciaux replied that he would like to have a defined area and see how things are distributed, and the census tracts already have a lot of data available for use. Hayek asked if he would like to know the type of unit per block? Anciaux would like the data by tract as the 17 tracts have the same population. Rackis noted that the numbers in some areas may be skewed because oftransitional housing and a voucher used in the same unit, such as with HACAP and MECCA. Vandenberg asked if there is an occasion when MECCA or HACAP would have units without Section 8 vouchers? Rackis replied this is possible, but not likely. When HACAP purchased Broadway, part of the arrangemel:1t was an agreement to use Section 8 vouchers. The City Council also passed a resolution that referrals from MECCA can have special admission into the transitional housing units. He added that they never have 100% occupied vouchers, but it is unknown whether the units are 100% occupied. Hayek asked whether regarding MECCA, for example, are the vouchers distributed through HUD or through the City? Rackis answered they are distributed through the Iowa City Housing Authority (ICHA). Hayek asked if there is a set number of vouchers that go to MECCA? Rackis replied 12 units. Hayek asked if the vouchers are assigned to a place, or to a person? Rackis responded that the vouchers to MECCA function similarly to a project-based voucher program, but is more hybrid with special admission to the program. If a family leaves the transitional housing, they will take the voucher with them, so while there may be 11 vouchers, there are still 12 units. Rackis noted that it is unknown whether the extra unit is vacant or is occupied by someone not in the program. Hayek said generally, are those 12 vouchers maintained for those 12 units? Rackis replied that yes, families get a different voucher when they leave. HACAP and MECCA programs are considered special admissions to the Section Eight, by agreement with the City Council. The other special admission program is the Family Unification vouchers from DHS. Nasby noted that these could be sorted out by address if needed. Hayek said that Section 8 units are not the only ones to consider, but also units assisted with CDBG funds? Nasby replied that some may be using Section 8, and some may not. The census data is a snapshot that only reflects data at that particular time. Rackis added that some of the elderly complexes will give a double count due to those being a tax credit building plus the use of vouchers. Scattered Site Housing Taskforce Minutes October 18, 2004 Page 5 Hayek added that in some cases, even if Section 8 vouchers are not in use, the units might still be renting at low- to moderate-income level. Nasby agreed, noting that the programs would have an income cap, and it would just require eliminating the vouchers at that address from the data. Eastham added that the Housing Fellowship does rent to some families with lower income whose children do not qualify for free/reduced lunch program. The number is in the 10-15% range of their total number of units. Vandenberg asked if that is because the families are at the 80% rather than 50% income? Eastham confirmed these families have higher incomes. Anthony asked what are the income requirements for the free/reduced lunch program? Vandenberg replied that to qualify for free is 30%, and reduced is 50% of median income. Anthony said that in subsidized housing, most families earn above 50% median income, but many families may not qualify for the free/reduced lunch program if living in tax credit housing. Hayek said it seems like the Taskforce is looking for additional layers of information. Vandenberg agreed that there are degrees of need and impact. The impact is different if there is a concentration of families at 80% median income, versus a concentration of families at 30%. Hayek said he thinks the Taskforce is missing some data also about transitional housing. Vandenberg noted that the census would provide some of this data Anciaux said that the census tract information might give them an insight into whether assisted housing is being concentrated in poor areas of the City. If the census data indicates the area is already at poverty level, then perhaps additional assisted housing should not be put there. Hayek noted that the Taskforce needs the additional information in order to decide whether concentration has positive or negative impacts. Leff added that she would like to defer definition of concentration until additional data is obtained. Anthony said the Taskforce would probably need additional information on poverty levels. Stutsman agreed, noting that there are many different income levels of poverty. She questioned if the number the Taskforce l¡Jses should be 50%, 30%, or something else? Dennis askied if the information used by the Taskforce includes elderly poor with no children and people with disabilities? Hayek replied that some of that data is already distinguished; though not the ones without school-age children. Stutsman said the focus has been the schools thus far, but should the Taskforce broaden its focus to include the¡elderly and persons with disabilities? Hayek replied that the numbers need to be researched. Rackis noted that subsets of data may be most useful, detailing different age levels. Vandenberg added that the data on elderly is relevant, and pointed out that neighborhoods don't fight creation of housing for the elderly. General agreement expressed by the Taskforce members to note housing for elderly and disabled persons in deliberations. Hayek askad if the information about property values arrived from the Homebuilders Association? Nasby replied that they are still waiting for board approval of the report, but it should be submitted by November 22. Peterson noted that there was some information on property values from Heather MacDonald. Hayek answered that they currently only have general information from the homebuilders. which reported that Coralville and North Liberty lots are more expensive than Iowa City. Leff added that Habitat for Humanity reported there were no lots available in Iowa City for less than $40K. Hayek said they also have information in packets on income and rent from the City on graphs. Nasby explained that the graphs all show the same information, but at different income levels. The wide lines are income, and the narrow lines are rent costs. HUD says families can spend 30% of income on housing, so the wide green line represents a 1.5 person household. This number was chosen because a one- bedroom unit can house one- or two-person families. In 1998, a 1.5 person family could afford $250 per month on housing. Hayek noted that the number is actually 30% of 30%, meaning that the family is at 30% median income, and spendil1lg 30% of its income. The other graph indicates 30% of 50%. Nasby continued by explaining Scattered Site Housing Taskforce Minutes October 1 $, 2004 Page 6 that according to the first graph, in 2003 a 1.5 person household could afford $400 per month, and the thin green line indicates the cost of a one-bedroom unit from 1998-2003. In the case of a 1.5 person household, the thick and thin green lines are close together, indicating a small gap betwe¡m income and housing. The red line is for a 6-person household in a four-bedroom unit, which has a much larger gap between income and housing. The charts detail trends in income and housing costs, and all the charts indicate some sort of affordability gap. Families earning 30% median income will not be able to afford a unit in Iowa City without assistance. Hayek added that the gap for a 1.5 person family is small, but increases as the family size increases. The cost for a six-person family is double what that family can afford. But the chart for 50% median income changes dramatically. Again, the thin lines show the rental unit costs, and the thick lines show the income levels. Nasby remarked that the graph indicates all families can afford housing at the appropriate sizes on 50% income. Dennis asked if the figures are for rent cost only? Nasby replied that the study does not discriminate completely as some units include utilities and some do not. Dennis noted that HUD includes utilities in the 30% figure allowed for housing. so though a family may be able to pay rent, they may still be burdened by the added expense of utilities. Rackis said that the ICHA has to calculate the maximum gross rent, which includes the contract rent plus utilities, and the family cannot pay 30% over the maximum gross rent because of HUD-required utility reimbursements. This may limit some families seeking units under Section 8, because of the need to adjust utility costs into the rent and then have the landlord pay the utilities instead of the tenant. Vandenberg said that on the 50% chart, the red line indicates the unit rents for $1200 and it is assumed the family can afford $2000? Nasby replied theoretically yes, for a six-person household at 50% median income. Anthony noted that there is not much difference in the two charts except for the lines. All the data points are the same, so are they both correct? Nasby agreed that the median family income line might not be correct on both. Hayek asked if the median income should almost be doubled? Anthony agreed the incomes should be doubled, but should the rental costs be the same? Nasby replied that the rental costs should be the same. Anthony said that according to the literature from MacDonald, Johnson County is the most cost-burdened county in the state in terms of housing. As such, he would like to have clarification about the income and rental levels on the chart. Nasby asked is it the experience of the ICHA that families that reach 50% income also reach maximum rents? Rackis replied that families at this level or better reach payment standards, where they are paying the full contract rent and the HA is no longer assisting. There is a safety buffer in place, so families remain in the program for 6 months after reaching this point. This only includes the payment standards of the ICHA. There are units that exceed their payment standards, which families would not be able to afford at 50%. Peterson said that from previous discussions, a family at 50% of median income may just be getting out of assisted housing, but according to the chart, families at this level can easily afford rent in the city? Nasby confirmed that the chart is incorrect and will have to be redone. Hayek noted that the chart for 30% median incQme is correct, and requested that a revised chart be included in the packet for the next meeting, including a note on it that it is the revised chart. Peterson aslked if the Taskforce is looking at the question of whether Iowa City has adequate affordable housing, or .is that outside the purview of the discussion? Hayek replied that is up to the Taskforce to decide. Stutsman remarked that the City Council might like to hear the Taskforce's opinion, and that the question would likely evolve into that consideration sooner or later. Peterson remarked that it may not have originally part of the Taskforce's charge, but it would be difficult to evaluate all (he data and not form some idea regarding the question. Stutsman confirmed that while it was not specificálly stated, there appears to be an interest in knowing the answer to the question. Hayek added that a recommendation on whether more or less assisted housing is needed could be included in step four of the deliberations. Scattered site Housing Taskforce Minutes October 18, 2004 Page 7 Stutsman asked if recommendations could be made regarding inclusionary zoning or other public policies? Hayek replied that depending on what the Taskforce decides in the other parts of the deliberation, a recommendation to evaluate certain policies might be made. The Taskforce will not give specific suggestions on what the policies should be, but rather a recommendation to have them evaluated. Stutsman said why would the policy be added without a statement whether there is enough assisted housing or not? Peterson answered that it could be used as a general guideline for building in the future. rather than a specific policy. Whether or not more public housing is needed in Iowa City is a challenging question, because of different interpretations of the data. Hayek said that the conversation is appropriate for the Taskforce at a later meeting, but asked them to return to the definition of concentration, what other data and information does the Taskforce need or want? Peterson said that she would like to know generally accepted definitions of concentration. The articles tended to indicate that greater than 30% is high. Anthony added that in the census data, high poverty is 30% or above. while concentrated poverty is greater than 40%. Therefore, a "concentration" is higher than "high." Vandenberg asked if according to the census tract data, is there high or concentrated poverty in Iowa City? NasbV and Anthony replied that they did not think either level is recorded in any Iowa City tracts. Anthony remarked that according to federal standards, Iowa City does not have any appreciable levels of poverty, which is why the Taskforce needs to come up with its own standards. Vandenberg asked if the data could be evaluated in smaller areas? Nasby replied he is unsure whether the data on poverty is available for individual block groups, but he can check. Anciaux noted that it would be useful to look at the tract data to see if there are any trends in a particular area already, and whether assisted housing needs to be spread around in the future. Hayek noted that in order to make that recommendation, the connection needs to first be made between the concentrations and their impact. Peterson noted that trends also should to be evaluated. Heather MacDonald spoke of trends in her presentation, and evaluating where things will be in 20 years if things proceed unchanged. Anciaux added that it will be much more difficult to change in 20 years than it would be now. Peterson asked where is the highest concentration of poverty in Iowa City? Nasby reported he would have to look up the answer. Hayek: also need to factor in the student population, since the downtown tract data is likely impacted by the students. Nasby said the percentage of low- and moderate-income is available, though not the percentage of poverty. The following tracts include a population of at least 51 % low- and moderate-income families. Families under 80% median income are included in this group. Tract Percent of Population 4A 58.5 (includes Pheasant Ridge) 6 71.1 104 60.5 21 90.5 11 72.1 16 88.3 17 56.2 (east half, left of the 17) 15 52.0 (block group 2, east) (block group 1, west is 39%) 18 57.0 Stutsman: are 11, 16. and 21 students? Nasby replied yes, that is a likely answer but it also includes some elderly housing projects. Scattered Site Housing Taskforce Minutes October 18, 2004 Page 8 Stutsman said she felt that students are in a different group of low income, mostly in that situation by choice anc for a limited time. Peterson noted however that students do have an impact on available housing. Stutsman inquired whether they have an impact on services? Clausen replied if they have children, possibly. Stutsman asked if student families reflect a drain on schools? Rackis raised another aspect of the data. For example, tract 18 is 57% owner occupied and 43% rental. He said that tract has been identified as a drain on the schools because of assisted housing, even though it has a high percent of owner-occupied units. Nasby added a 57% owner-occupied rate is higher than the City as a whole. Anciaux asked how many block groups are in tract 18? Nasby replied two, and both groups have the same percentage of low-moderate income persons. Dennis said that if they are looking at median income, then that means half of the population makes more and half make less. So when talking about low-moderate, we're talking about 80% of the area median income. She added that 50% of income is the cutoff point for eligibility for assisted housing, so when looking at ~he census tract data, the data is skewed because of those making between 51% and 80% of median income. Anthony said that regarding concerns about the student population, the neighborhood character is still stable and ,consistent even if groups of students come and go. To the extent that living conditions affect school performance, perhaps the consistent low-income character of the student areas do factor in. Clausen said that perhaps assisted housing should be discouraged in the north side of town, because those areas may already have a high poverty concentration, which may affect how children learn in the schools. Hayek notød that he would like to continue to focus on definition of concentration. One factor may be strong neighborhoods, as suggested by Vandenberg. This is a less tangible and measurable factor. Hayek asked if we have any juvenile court information? Vandenberg reported that Lloyd Smith was only able to get it by school, not by address. It does not give very relevant information, because it is concentratød in the junior high and high schools, rather than geographically by residence. Also, schools with Behavior Disorder (BO) programs have a higher incidence of students in juvenile court. BO programs are not at all geographic. Hayek asked about the status of the crime data? Nasby reported that it is being divided up by watch area, so the number of calls in each area can be determined and evaluated. Anciaux as~ed how many watch areas are in Iowa City? Nasby replied four: one west of the river, one downtown, one in northeast, and one southeast. Vandenberg asked if they were based on population? Nasby answered no, the office he had talked with said it was just an area that was defined according to service needs. Hayek remarked that might be helpful to kr'1ow in relation to how services are distributed in Iowa City, where the police are sending their services may help narrow down the information. Vandenberg asked if the Taskforce was looking at some trend data with the census tracts? Anthony replied that the Taskforce should not look at the 2000 data and say that things are increasing, but should go back to 1990 for an historical perspective. Leff added that the school district has information from 1995-2002. Anciaux asked if the census data break out poverty level, 30%, 50%, and 80%? Nasby replied that the information is only recorded at 80% or below, as HUD considers this low-mod income. He noted that LMI data is available from 1980, 1990, and 2000, but not rnore specific than 80%. Hayek said that the Taskforce has generated a good list of ideas for the discussion, and he will try to distill these ideas and present them to the group at the next meeting. Invited volunteers to assist with putting together a summary. Anthony said that they need additional data in order to continue the discussion about the definition of concentration. Scattered Site Housing Taskforce Minutes October 18, 2004 Page 9 Vandenbe~g said that with census data, does the information break down low-moderate income information. Clausen asked whether only 80% or below is available. Nasby added that the poverty level in each tract is available, which is defined as 30% median income. Hayek said staff would try to get as much requested data as possible. and put it into a list to be adopted. Probably need the data before the next meeting, to allow for review prior to discussion. Vandenberg asked if the Taskforce is going to try to quantify mobility? Hayek asked if there is some mobility infiPrmation available from the school district and service assessment. Peterson said regarding list on the board, the Taskforce is not getting information from juvenile court, and how would we measure neighborhood cohesion? Stutsman asked if Marcia Klingaman would have data on cohesion and activity of the neighborhoods? Is the activity level within Neighborhood Associations a measure of cohesion? Vandenberg inquired if the census asks how long a person has lived in their neighborhood; Clausen replied yes. Stutsman wondered how would we define cohesion and stability? Peterson replied that it might not be feasible to define. Clausen remarked that comparing the numbers between 1990 and 2000 would give an indication of the stability of the area, whether there has been a major change over that time period. Hayek asked Clausen if she would be willing to evaluate the cohesion idea and bring a suggestion on the appropriate way to approach that to the next meeting. Clausen agreed. Anthony inquired if there is any way to get census tract data for mobility? Peterson replied that gathering neighborhood data is difficult. Anciaux asked if census tract 18 includes Grant Wood and Mark Twain? Hayek replied 18 includes Grant Wood and part of Twain. Anciaux asked if census tract 17 includes the other part of Twain and Lucas? Vandenberg answered Longfellow rather than Lucas. Clausen notes that she would like an overlay map showing school districts over the census tracts with the income and housing information. Hayek inquired if the Taskforce should meet in two weeks on November 1? Stutsman and Clausen said they cannot attend a November 1 meeting. Hayek then !asked if the next meeting should be November 15 or 8? Anthony inquired how long it will take to put togetll1er additional data. Nasby replied that it will be the most difficult to get Section 8 addresses by census tradt. Rackis added that some data is easily available, but some ICHA data will be very time- intensive to ;gather. Hayek agreed that all data might not be available in time. Vandenberg: how much will the current map match up with the census tract? Hayek replied that census data could be overlaid. Rackis noted that the housing choice vouchers will be significantly different than the current map. Vandenberg asked if they could get data from a specific time? Rackis reported that the database will not allow them tÞ gather census tract data from the past, because of turnover. Hayek asked if the March data as currently displayed on the map useful, or completely out of date? Rackis answered that it is similar. but not the same because of sales of units and turnover. Dennis noted that most rentals in Iowa City and Coralville go from August 1 through July 30. So many people will have moved since March. In response to a previous question, Nasby said that a tract map can be overlaid on current map, but will not be able to identify every individual unit. Anciaux said he is not concerned about maps so much as hard numbers. Interested in having census tracts overlaid and getting numbers of units in each tract. Rackis agreed, saying that numbers may not be Scattered Site Housing Taskforce Minutes October 18, 2004 Page 10 easy to determine from the map. Hayek noted that the maps are secondary to the hard data. Anciaux added that census tract data could be very useful because it is comparable regarding population. Anthony noted to keep in mind that the poverty data in the èensus is from 2000. Hayek agreed, adding that it is thE¡ data that is available, and the Taskforce will need to keep that in mind. Hayek inquired if anyone would volunteer to assist with distilling the brainstorm list from the board? The Taskforce meeds to define concentration based on some points, and data needs to be gathered for other points. He would like a volunteer to assist with summarizing the information. Peterson s!lid there appears to be a mix of information on the board, both of items to do with definition, and items to do with impact. Hayek suggested that the Taskforce members think about where each point fits, and at the next meeting discuss and come to a consensus. Vandenberg asked when will the police data be available? Nasby replied that it is relatively easy to run, but needs to be plotted on the map and it would be available for the next meeting. Peterson volunteered to assist Hayek with the summary. Hayek asked the Taskforce when is the next meeting? And if they should meet November 8, 15, or both? Stutsman sLJg~ested meeting on the 8th and see how the discussion goes. Peterson may not be able to meet on thEi 8 . Hayek agreed that the group will meet on the 8th, and will decide on the 15th during the meeting. Peterson said she would like to have info from the brainstorming session on the board written down. Hayek noted that he is writing it down. Anciaux volunteered to assist with summarizing as well. Hayek will write first draft and email it to the others for discussion. Stutsman acknowledged the concern about including elderly and disabled in consideration. Clausen noted that the Taskforce would like that information, but separated out. Peterson added that group may figure into the issue of concentration differently than the area of impact, and it would be good to know how that group fits in. ADJOURNr-.¡1ENT: There being no further business to come before the taskforce, Vandenberg moved to adjourn. Anthony seconded. ~nd the motion passed uncontested. Meeting was adjourned at 6:55 p.m. Minutes submitted by Robyn Miessler-Kubanek 5 :/pcd/mi nutesfScattj:!redSiteHousing T askforce/1 0-18-04ssht.doc Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10/04 10/18 11/01 11/15 12/06 12/20 D. Anciaux X X X X X OlE OlE X X X OlE X X J. Anthonv X OlE X X X X OlE X X X X X X D. Clausen X X X X X X X X OlE X X X X M. Hayek X X X X X X X X X X X X X J. Leff X X X X X X X X X X X X X J. Peterson X X X X OlE X X OlE X X X X X S. Stutsman OlE X X X X OlE X OlE OlE X OlE X X VandenBerg X X X X X X X X X OlE X X X Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member Cí[ MINUTES SCATTERED SITE HOUSING TASKFORCE NOVEMBaR 8, 2004 CITY HALL, LOBBY CONFERENCE ROOM MEMBERS PRESENT: Don Anciaux (left at 5:45), Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Left, Sally Stutsman, Joan Vandenberg MEMBERS ABSENT: Jan Peterson STAFF PRESENT: Steve Nasby, Steve Rackis OTHERS PRESENT: Amanda Cline, Maryann Dennis, Charles Eastham, Alexis Kluklenski, Hieu Pham, Patti Santangelo CALL TO ORDER: Chairperson Hayek called the meeting to order at 5:05 pm. He noted that though the public is welcome and encouraged to attend these meetings, the Taskforce will not be able to entertain visitors' questions or comments during the deliberations. Approval ofthe October 18, 2004 Minutes: Several revisions in spelling, grammar, and attribution noted for the Minutes. MOTION: A motion was made by Clausen, seconded by Vandenberg, to approve the October 18 Minutes as amended. Motion carried unanimously. Nasby said approval of the minutes from the October 4, 2004 meeting would be put on the next agenda. NEXT MEETING Hayek asked if the Taskforce could meet November 15 as scheduled? Anciaux and Vandenberg will both be available. Stutsman will not be available. Hayek tabled the discussion until the end of the meeting. DELIBERATIONS REGARDING RECOMMENDATIONS TO CITY COUNCIL Hayek began the meeting by saying the students did a great job making the maps of the requested census data, and asked for assistance in reading and understanding the maps. Nasby described the 11 x17 gray map, showing low-moderate income areas in the census tracts according t<i> HUD guidelines. HUD defines low-moderate income as being at or below 80% median income. The map also shows block group, census tract, and school district boundaries. He said the income nuni1bers supplied by HUD are for 2004. In response to a question, Nasby said the circled numbers are for block groups, while the bold numbers are for the census tracts. The gray shading indicates ar$as of the community with greater than, or equal to 51 %, of the population in that area at the low-moderate income level. Hayek asked how block groups are determined. Nasby replied that the Census Bureau draws them. He noted also tl'1at census tracts are not necessarily equivalent in population. He can supply exact population numbers, if needed. Hayek asked if the tracts are ever changed. Nasby replied that they are changed periodically. Änciaux asked if the numbering system follows some sort of pattern. Nasby replied, not to his knowledge. Nasby explained that the 11x17 green/yellowlred map displays poverty levels. HUD defines concentrated poverty as areas with greater than or equal to 40% of the population at poverty level. Poverty is defined as 30% of median income. Census tracts 21,11, and 16 are all areas of concentrated poverty, which means that over 40% of the persons in these tracts are in poverty. In reply to a statement by a Taskforce Scattered Site Housing Taskforce Minutes November 8, 2004 Page 2 member, Nasby agreed that many people in those tracts are aged 18-24 years, including students. Nasby noted that ~tudents do count in low-moderate income numbers, they do use services, and though they will graduate and leave, other students in the same income situation will replace them. Clausen asked how many elderly lived in those three tracts. Nasby replied that there are several elderly housing prdjects in those areas, including Ecumenical Towers and Capitol House. Clausen pointed out that many homeowners in tract 11 are elderly. Vandenberg¡ asked how tract 23 could be in poverty on one map and not on the second. Nasby replied that the gray map shows all low-moderate income households, and the other shows only those at 30% so the criteria are different. Also, some areas have people with very low and very high incomes, which will pull up the average incomes. Nasby continued by saying green-shaded tracts are below the City average of poverty rate, which is 19.5%. Yellow shading indicates areas between 19.6% and 40% of the persons in poverty and 40% is the Federal cutøff for concentrated poverty. Areas with greater than 40% are shown in red. He noted that this information Is from 2000 census data. Clausen asked for confirmation that all numbers are from the citywide average, not just the green numbers. Nasby replied that they are, and the map is meant to show which areas are in greater poverty than the City as a whole. Also, census tract boundaries and school attendance areas are overlaid as requested bY the Taskforce. Nasby next !3xplained the police data, shown on the blue/red map. Clausen asked what an IRB is. Nasby replied he does not know what the letters designate, but that IRBs are calls that are reported to the State, which is equal to 90 incident codes in the Iowa City computer system. The blue numbers are designating the watch areas, and the red numbers designate the number of IRB incidents in each watch area. Leff noted that area three is larger than area two, and includes dormitories. Anciaux replied that area one would include the dorms. Hayek asserted that both areas include dorms. Nasby noted that if the watch areas were divided according to census tracts, he could have gotten the population density information and given th~m a per capita breakdown, but this was not possible as the population in each watch area is not identifiatl>le. Vandenberg noted that the police data does not give information about the nature of the crimes. Nasby answered that the crimes plotted are the IRB crimes, which are typically the more serious ones. Rackis added that IRB is a standard statistical designation, so the data would be the same no matter where (citydr state) they are reported; however, he did not know what the letters stood for either. Nasby said that one more piece of information is still coming. There are 2,855 calls represented on the IBR map, and he has received permission to plot their locations. That information will be available by the next meeting. Hayek asked if information about police personnel allocation is available. Nasby will ask. Anciaux remarked that one woman at the public hearing complained about the amount of policing that takes place in her area, though he lives in the same area and thinks there is not enough. Hayek added that the Taskforce hq¡d asked for the location of services at the last meeting, and this might be a service that would be useful to have information about. Nasby introduced the University of Iowa Field Problems students that did some of the data collection and mapping. Kluklenski explained the next map, which shows the area median household income by tract. The colors cørrespond to the range that was set in the legend, as indicated on the map. Another map also shows changes in poverty rates from 1989 to 1999 by census tract. Vandenberg asked how poverty is defined. Nasby replied it is defined as 30% median income. Hayek asked for confirmation that the number inside each tract is the number of persons below poverty level in that tract. Nasby replied that is correct, and that the ,color reflects the change in poverty rate. The gray or white areas were stable or declining poverty while the purple areas were increasing in poverty. Scattered Site Housing Taskforce Minutes November 8, 2004 Page 3 Anthony aSked if the 30% median income is calculated from the tract, or the entire city. Nasby replied it is 30% medi~n income of the city as a whole. Nasby said that the students also put together data sets, which were included in the packets. Kluklenski ßxplained that the orange maps show the percent of occupied rental properties. The numbers in each arE¡!a are the median gross rent in 2000. Hayek asked if dormitory rent is included in the data. Nasby replied no, the data is collected only from the private sector. Vandenberg noted that the map indicates rent is lower downtown than on the southeast side of town. Rackis replied that the low-income elderly units might draw the averages down in these predominately student areas. Kluklenski ßxplained that the next map shows the median price of owner-occupied homes in each tract. Nasby addßd that the darker green shows higher prices, while the lighter green shows lower prices. The gray area iß statistically insignificant, due to the large number of rental properties (nearly 100%) in that tract. Hayek ask¢d if there is any way to factor out the impact of students from the numbers. Nasby answered that there are age cohorts in the census data, but noted that not all people age 18-24 are students. Clausen added that students impact neighborhoods. Stutsman ~sked if students impact resources in the schools. Leff replied yes, such as the Family Resource Center at Horace Mann School. Mann has children of Hawkeye Apartments tenants, but also Hispanic stliJdents from the mobile home court in that neighborhood. Stutsman expressed concern with including student information, since students are voluntarily poor. Also, the school districts are concerned about a drain on services/resources, and student families possibly are not the primary users of school resources. Vandenberg agreed that there is a difference between temporarily poor and generational poor people, and the educational background of the family impacts students' educational experiences. Also, there is not a direct correlation. For example, Hawkeye Apartments residents attending Horace Mann have a high incidence of ESL needs. However, the students are often high achievers because of their family backgrounds. There are many distinctions that need to be jnade, and not all may be possible with the available data. Hayek noted that the Taskforce should keep in mind the impact of students on the data, not only students in the elementary schools, but also students in the dorms. Clausen observed that students live throughout the city. An¢iaux asked about data from Jones from The University of Iowa. Hayek answered that 85% of students liv~ in the dorms, and each class is approximately 6000. Clausen noted that number is 85% of freshmen. The number drops dramatically in later years. Vandenberg noted that, for example, on the greenlred map with areas of poverty over 40%, it would be generally trUJe to say most residents are university students. Clausen did not agree entirely, adding that there are many long-term elderly residents in those areas as well. Rackis added that according to the University website, -15K students live in Iowa City limits in the private sector. He agreed that downtown has a number of complexes for the elderly. Clausen noted that the elderly live near downtown for the same reasons of accessibility that students do. Hayek agreed that student housing dominates the red- shaded tracts, which are 11,16, and 21. Hayek asked if Cline and Kluklenski would like to discuss the data on the spreadsheets. Cline replied that it is fairly self-explanatory. Hayek asked if the information on the left of summary file three is the percent of the overall population within a given census tract. Cline answered yes. Clausen said it is good to have these numb~rs, to use in the discussion about neighborhood cohesion. She noted that all areas of Iowa City appeared stable. Leff agreed that there was very little variance. Anciaux left the meeting at this point. Clausen noted that the physical assisted housing inventory might give some information on where the Taskforce c<!n assume students live. In tract 11, for example, there are 1723 occupied units, and 1440 of them are rental units. Kluklenski explained that the second page of the table shows the percentage of total units that are rentals. Hayek noted that 100% of units in area 21 are rentals. Stutsman replied that measure would not apply everywhere. For example, there are 248 rental units in Pheasant Ridge, but that is likely to be an area of long-term poverty. Scattered $ite Housing Taskforce Minutes November 8, 2004 Page 4 Vandenberg asked how many elderly units account for the inventory. Nasby answered that the listed numbers include housing targeted both for the elderly and people with disabilities. It includes Autumn Park, Capitpl House, Ecumenical Towers, Concord Terrace, Emerson Pointe, Lexington Place, Regency 1 and 2, and Citizen Building. Vandenberg asked what tracts those buildings are in. Nasby replied tracts 4, 105, 21, and 13. Stutsman observed that there appears to be a lot of elderly housing spread around the city. Vandenberg asked if Systems Unlimited is only for people with disabilities. Nasby replied yes, and that their housill9 is all over the city. Hayek asked if tract information is available for other assisted housing, excluding DVIP. Nasby answered that most other housing programs are scattered throughout the city. MECCA is known. Clausen noted that Shelter House is in tract 11. Nasby added that residential facilities such as DVIP, Shelter House, and Four Oaks have a number of beds, rather than a regular occupancy number. The number of beds was then divided by 2.4 7 to get the unit equivalent for those facilities. Hayek asked if tract information for DVIP is available. Nasby replied that it would need to be requested. Clausen and Left agreed that information is not needed. Other assisted housing is found in the following tracts: 18 Four Oaks Emergency Youth Shelter 11 Four Oaks Transitional Housing 18 MECCA 18 Villa Garden 11, 16 Successful Living 4 Pheasant Ridge 1 Peninsula 15 Longfellow Manor Vandenberg asked if the 84 Iowa City HA units are only the ones owned by the City. Rackis replied yes. Nasby noted that HACAP housing is also scattered and there are currently 20 units in tract 18, though two are changing out while others units are located in other tracts. Hayek moved the discussion to the school district data. Vandenberg distributed data detailing students on free/reduced lunch who are not proficient and students not on free/reduced lunch who are not proficient. Data also included building enrollment for the school. Vandenberg noted a correlation between poverty and free/reduced. However, she also noted some irregularities with the data, which may be explained by higher remediation support available at certain schools. This seems to indicate that the system is working. For example, at Twain 42% are not proficient, but 61 % are enrolled in freelreduced lunch. Left replied that Mark Twain has the greatest concentration of services available for students. Hayek asked what the proficiency ratings are based on. Vandenberg answered that the numbers are taken from standardized tests on reading comprehension, Iowa Test of Basic Skills (ITBS) scores. Some schools halle a lower free/reduced number, and a lower number of students who are not proficient. Information was taken from scores in third through sixth grades to give a broader range of data, but the number of I!EP is not factored. Learning disabilities are across the economic spectrum. Left noted that the numbers do not factor in special education. Vandenberg replied that this could be done, as well as ESL. Hayek asked what IEP is. Vandenberg replied it designates Individual Education Plan. Hayek asked if ESL and IEP information would be helpful to have. Stutsman answered yes. Vandenberg added that she brought information from specific schools in order to answer specific questions. Left asked to have the numbers from Grant Wood. Vandenberg said that of the students, who are not proficient at Wood. roughly half of the students have an IEP. Clausen asked if all IEP students are not proficient. Vandenberg answered yes. Rackis asked for confirmation that 50 of the 101 students from the data are not proficient. Vandenberg answered yes, and that this does not include ESL. Wood does not have an ESL program. Clausen asked Scattered Site Housing Taskforce Minutes November $, 2004 Page 5 about ESL numbers at Horace Mann. Vandenberg answered that 14 of 45 students are in ESL. Clausen asked if ESL is considered IEP. Vandenberg answered they are separate programs, though students can be in both. 10 ESL students at Mann also have IEPs, and overlapping data makes it difficult to make a simple table. Clausen asked for confirmation that the numbers cannot simply be added. Vandenberg answered no; they cannot, because of the overlapping data. Stutsman asked who has an IEP, and whether that includes special education. Vandenberg answered yes; students in special education have IEP. Stutsman asked what is considered special education. Vandenberg replied students with learning or behavioral disabilities, but it also includes mentally disabled, dyslexia, and severe behavior disorders as well. Leff added that special education ranges from students who spend 1-2 hours in a special classroom, to those who are never in a mainstream classroom. Vandenberg agreed, saying that an IEP would indicate there is a disability interfering with learning. Anthony asked what the column on the table designated "number/percentage not proficient" is a percentage of. Vandenberg replied it is a percentage of the building. Anthony disagreed, saying that the percentages are not correct. Vandenberg noted that the total numbers are from the buildin~ enrollment and include all grade levels. However, not all ~rades participate in the standard tests, only 3' through 6'h grades. Hayek asked whether students in 15 and 2nd grades are tested, or if the data is unavailable. Vandenberg replied that students in those two grades do not take ITBS, however they do take other proficiency tests. The data from those tests would be challenging to decipher. Anthony asked if the tests for 151 and 2nd grades vary between schools. Vandenberg replied that the reading assessments are pretty standardized. Vandenberg said that data from grades 3 through 6 are good indicators, and the percentiles are compared to national norms, not just the State. Leff added that the normal scores for Iowa are higher, so comparing to Iowa scores would give different results. Anthony said there are other factors involved with achievement than free/reduced lunch. Vandenberg agreed, citirilg mobility as a large factor. She added that mobility information is available, in the data packet giveri1 by the School Board in June. Other factors that impede achievement involve basic needs, such as lac~ of food, shelter, and medical coverage. The schools try to intervene, but high numbers of students in classrooms with these needs make effective interventions difficult. Vandenberg added that she checked on information on what free and reduced lunch income levels are. They do not follow the median income guidelines similar to HUD, and she noted that HUD and the USDA do not count children the same way in their guidelines. A family of one is eligible for free/reduced at an income leval of $12,000 or less, and for 30% median it is $15,000. But then each number goes up incrementall~ for HUD at 30% median by $2150.00, but the numbers increase for the Iowa City schools by $4,134.0 . So the free lunch program is a little higher than 30% median. Vandenberg added that most students in the program receive free lunch, as less than 4% are on reduced lunch. Vandenberg, noted that there is a wide continuum of those needing assisted housing, and a high percent of the population in the district might be considered moderate income. However, moderate-income family needs are very different than the needs of someone who is homeless. Even the difference between 30% and 50% median is striking. Vandenberg asked for percentages of free lunch guidelines. Nasby replied that a household of one would be at 24% 'Of median income, in relation to the data in the table. A family of five would be 37%. Vandenberg, added that the numbers are hard to compare between the free lunch program guidelines and HUD. Anthofly explained that the lunch program uses standard Federal poverty guidelines, which are the same regardless of median income level. That number increases by $4,134.00 per person. Stutsman found the student mobility information in the School Board packet from June 21, 2004. Vandenberg noted from that data that the school with the highest mobility is Mark Twain at 62%, while Grant Wood has 44%. She added that many high needs housing programs are located in tract 18, if elderly and people with disabilities are factored out. Anthony said that it depends on how "high needs" is defined, sinqe different groups would have different high needs. Vandenberg agreed, and defined it in terms of family stability and the number of resources that a family needs apart from housing. Scattered $ite Housing Taskforce Minutes November 8, 2004 Page 6 Leff asked about the juvenile court data. Vandenberg replied that the data is available, but not as many elementaryeaged students are involved in crime that is reported to the police. Leff noted that there were 261 cases reported in the east part of the city, while 219 were reported in the west. The west side is more than twice 'as large an area and has a larger population. Vandenberg added that some schools have Behavioral Disorder (BD) programs, which are not geographical, so children attend schools but do not live in that school's attendance area. Schools with BD programs include Horn, Lemme, Longfellow, Twain, and possibly Kirkwood and Grant Wood. Anthony asked for confirmation that the students in a BD program would be charged at the schools they attend. Left! answered yes. Vandenberg said that the data is tracked by the school where the student is registered. Hayek asked if students attend one school for BD and another school at the same time. Vandenberg replied that students are in BD all day. Leff asked what BLC is. Vandenberg answered that it stands for Behavioral Learning Center. There are two facilitie~, and the classes have a very small teacher/student ratio because the students have severe behavioral Issues. Vandenberg added that she brings up BD programs because students in BD have a higher chance of having charges brought up against them. Sometimes the schools file charges if a student hits a teacher, for instance. Since not all schools have BD programs, that can affect the data. She added thatthe numbers of BD students in each school are not large, because the students are high maintenance. Clausen asked why the data is separated between male and female. Vandenberg replied she does not know, but helVing the data separated can help educators make changes to the programs. For example, an increase in 'female offenders several years ago led to the creation of more gender-specific programs for girls. Vandenberg passed around a map of bussing patterns from non-contiguous neighborhoods. The information 'is also included in the packet in narrative form. Hayek confirmed that there are six schools that accommodate students from outside their attendance areas. Left agreed. Vandenberg explained that Breckenridge Mobile Home residents are bussed to Lemme, River Heights goes to Lincoln, Windsor Ridge feeds into Longfellow, Hawkeye Drive goes to Mann, Pheasant Ridge goes to RO$sevelt, Lake Ridge goes to Twain. Leff noted that primarily overcrowding in certain schools has driven the bussing pattern. Vandenberg agreed, adding that the bussing history goes back about 20 years. Vandenberg asked if the Taskforce would be able to answer the question of concentration yet. Hayek replied not yet, and that he was waiting for the additional information presented at this meeting. He is not sure that the Taskforce can draw inferences yet, and would like to give everyone a chance to look at the data individually. He did not distill the list from the October 18 meeting yet, as he was waiting for additional data, but he typed up the list. Stutsman a¡¡ked for elaboration on what the Taskforce members should be considering for the next meeting. H,wek replied that the Taskforce still needs to define what a concentration is, and passed out the list of tli1e discussion points from the October 18 brainstorm session. Nasby will also include the handout in tlhe next packet. Hayek asked Clausen to update the Taskforce on information about neighborhood cohesion. Clausen replied that the has some thoughts on how to gauge this factor. First, the Taskforce can look at how long neighborhodds have had an active association on an ongoing basis. Also, the number of activities planned by associations for neighborhood residents. Census data also gives information on population changes and on poverty level changes over time, which can be used to evaluate neighborhood stability. Hayek added that Marcia Klingaman said a measure of neighborhood cohesion would be subjective, but she is willing to discuss it with the Taskforce. Clausen noted that there has been very little change in census data over time. Hayek askec¡ if mobility data is available for the census tracts. Are there data on how long people have lived in the ctity? Cline replied that she thinks so. Rackis added that inflow and outflow data is available in the last Housing Authority packet, and answers the question of where people lived by county in 1995 and 2000. Scattered Site Housing Taskforce Minutes November ~, 2004 Page 7 Nasby noted that mobility data is available by county, rather than city or census tract. Anthony and Rackis agreed thai the data is not available except at the county level. Rackis said that the largest inflow to Johnson C4unty is from Linn County. People have a greater tendency to recognize what county they live in, but not what census tract. Vandenber!J said she believed one of the census questions was how long you had resided at that address. A~thony noted that the information from that question is collected at the household level, but then aggrefated to the county level. Vandenberg added that this information is available on a limited scale from he Broadway neighborhood, from a recent neighborhood survey. According to that survey, 51 % of the residents had lived there less than a year. Hayek said ihe would like to decide how to proceed to the next meeting. He would like to study the new data. He s~ggested the Taskforce members think about what has already been discussed, come to the next meeting prepared with comments, and be ready to reach a definition of "concentration." Also, they should look' at the list he handed out and determine what should and should not be included in the definition, ot if anything is missing. Vandenberg noted that it is difficult to tie free/reduced recipients to specific assisted housing units. However, a 'list of where students live in public housing could be gathered, which would entail assigning students in ~ssisted housing to a specific school. This would only include public housing, and not Shelter House, DVP, MECCA, etc. Vandenberg asked if the group is satisfied with the current school free/reduce~ lunch school, or if more is needed. Rackis noted that his program does have some of this data, but it would not include students who are outside of t~e public school system. Vandenberg agreed that gathering more data would require looking at individual data and files. Rackis added that there is a high turnover in the voucher program, but reasons for eaving are not tracked. So people can leave the program because of income, because they have moved, or for other reasons. Hayek aske!J if it is reasonable to correlate between the free/reduced student number at the school and the assisted! housing in the area, if elderly/disabled are factored out. Vandenberg replied that the data could be g~thered for poverty level, but not for different types of housing. Hayek noted that first the connection l:Ietween assisted housing and poverty needs to be drawn. Vandenberg agreed. Vandenbergi asked if conclusions can be drawn from the current census tract, assisted housing, and free/reduceq lunch information. Anthony replied that the data needs to be tied to the assisted housing units, becauße while no additional assisted housing units may move into a tract over a period of time, enrollment in free/reduced lunch may rise because of job loss. Vandenbergi would like to pick a point in time from which to draw the data, since the numbers are constantly cnanging. Also, public housing is not the whole picture. Rackis replied that the data would have to be gþthered building by building. Hayek added that he is willing to work with the City staff to see if the data carl be gathered. Vandenberg noted that free/reduced lunch data is difficult to obtain, but it is possible to ~et data on where the students lived at one point in time. Also, there is a lot of movement between pro~rams. Hayek suggested a brainstorming session outside of the meeting with Vandenberg, Nasby, and , ackis. Rackis said \hat he does not have information on the student residence of individual buildings such as Pheasant Ri~ge. Vandenberg replied that the bus list could be used for that particular instance. Hayek asked for suggestions from the Taskforce on how to proceed to the next meeting. Clausen asked for confirmation that members would be coming to the next meeting with drafts of definitions of concentratiorn. Hayek agreed, and suggested looking at the list to define criteria, then discuss the criteria in relation tq the data. Then begin a discussion on what the data says to the individual members. Vandenberg ,added that at some point data gathering will have to be ended in order to complete the deliberations. Hayek asked if the group should meet November 15 or November 22. Stutsman cannot attend the 15th. Vandenberg Would have to leave early on the 22nd. Stutsman suggested starting the meeting at 4:30 p.m. Scattered $ite Housing Taskforce Minutes November ,8, 2004 Page 8 Vandenbers said meeting November 22 would allow more time for considering the data. Nasby noted that Anciaux miþht have trouble starting at 4:30. Hayek conrrmed the next meeting will be held November 22, 2004 beginning at 4:30 p.m. December meetings cµrrenUy are planned for the 1 sl and 3rd Mondays. Vandenberp asked how additional information should be distributed. Hayek suggested distributing the information, in advance of the packet, and then also including it in the public information packet. Nasby noted that ~ packet will be sent out November 17. Stutsman a¡sked for confirmation that the first December meeting will be on the 6th. Vandenberg noted that the 3rd Mo~day is during winter break. Hayek suggested December 13 as an alternative, and that discussion þn December meetings be continued at the November 22 meeting. ADJOURN~--ª'IT: , There bein2 no further business to come before the taskforce, Anthony moved to adjourn. Stutsman seconded, ,nd the motion passed uncontested. Meeting was adjourned at 6:55 pm. s:/pcd/minutes/Sca¥eredSiteHousing T askforce/11-08-04ssht.doc Scattered Site Housing Taskforce Attendance Record 2004 04/29 05/12 05/17 06/07 06/21 07/12 07/19 08/02 08/16 08/30 09/20 10104 10/18 11/08 11/22 12/06 12/20 D. Anciaux X X X X X OlE OlE X X X OlE X X X J. Anthony X OlE X X X X OlE X X X X X X X D. Clausen X X X X X X X X OlE X X X X X M. Hayek X X X X X X X X X X X X X X J. Leff X X X X X X X X X X X X X X J. Peterson X X X X OlE X X OlE X X X X X OlE S. Stutsman OlE X X X X OlE X OlE OlE X OlE X X X VandenBerg X X X X X X X X X OlE X X X X Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member n1[ MINUTES APPROVED ECONOMIC DEVELOPMENT COMMITTEE THURSDAY, OCTOBER 12, 2004 - 8:00 AM CITY HALL. LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliott. Regenia Bailey Members Absent: None Staff Present: Steve Atkins, Steve Nasby Others Present: Joe Raso, Terri Morrow, Tim Rypma, Randy Hartwig CALL TO ORDER Chairperson Lehman called the meeting to order at 8:00 AM. APPROVAL OF MINUTES - SEPTEMBER 2,2004 The committee approved the minutes from September 2, 2004 as written by a vote of 3-0. REQUEST FOR AMENDMENT TO NORTHGATE CORPORATE URBAN RENEWAL AREA Nasby said that there is an existing Urban Renewal Area (a.k.a. TIF area) for the Northgate Corporate Park. He said that there have been several business inquires, in Northgate Corporate Park and the adjacent parcels, that area that were looking for land to develop offices. Nasby added that Southgate Development Company owns about 34 acres that is next to the existing platted lots within the Northgate Corporate Park. Nasby said that there is a letter in the committee's packet from Southgate Development Company requesting that the City of Iowa City consider expansion of the Northgate Corporate Park Urban Renewal Area to include the property they own at the Northern border of Northgate Drive. Nasby stated that by expanding the Urban Revitalization Area, the City would have the ability to use tax increment financing as an economic tool if needed. Another possibility, Nasby mentioned. would be to use the TIF to undertake any capital projects that may be necessary due to the expansion of the area. Nasby also noted that if the Economic Development Committee is interested in amending the Urban Renewal Area. that it would make sense if the Urban Renewal Area would be expanded all the way to Highway 1 instead of leaving a parcel in between the Southgate parcel and the highway. Bailey asked about the access from Highway 1 to this proposed expanded TIF area. Nasby answered that there is no direct access at this time. Lehman said that it is a State highway and lOOT would control access. Nasby said that the future extension of Oakdale Boulevard is a possibility. Elliott asked if there is more than one entrance access. Nasby answered that there is not a secondary access point to the Southgate parcel; however, he said that in future Oakdale Boulevard could provide secondary access. Motion: Bailey moved to approve the expansion of the TIF district to include the Southgate parcel and the property between it and Highway 1. Elliott seconded. Motion passed 3-0. Elliott asked how much of the total property of the City is captured by TIF, and said that he believed it is a very small percent. He asked if there is a City policy of how much TIF property should be allowed. Lehman said that this was not an issue in Iowa City as it is rarely used. Elliott said that he likes the fact that there is only a small portion of property in TIF. He added that in contrast with the popular belief that taxes go down they actually remain always the same on the existing value and what really happens is that the City simply delays the tax increase on new development or added value. DISCUSSION - AVIATION COMMERCE PARK Lehman said that this would be a good opportunity to confer on the intent for the use of the airport land. He said that the position of the City, when they invested in the infrastructure, was that this would be an economic development tool and that it could generate tax dollars that could benefit the entire City. If the Council was not intending on selling property to non-taxpaying entities, he felt this should be known. Economic Development Committee Minutes October 12, 2004 Page 2 Hartwig said that it always envisioned it as an income generation tool for the airport, and City. Elliott said that he is in favor of anytime when there is an inquiry. telling the people immediately what are the expectations. Lehman said that this idea would have to be stated as a policy, because in this way it would give information to anyone interested that the property was intended for the investment made by the City to create taxes and jobs opportunities. Bailey said that some non-profits pay taxes. She asked if the City would be interested in considering a non-profit that is interested in paying some fees in lieu of taxes. She mentioned that she would like to see more non-profits considering that, because they do have an influence on the City services. Elliott said that he believes that it is better not to mention non-profits, taking into consideration that the most influential organization in town is non-profit. Lehman said that the committee should decide how to verbalize the intentions of the City regarding the issue. He added that the intention of the City is to see that property developed in a manner that would provide revenue for the general fund for the operation of the airport and the City. Lehman suggested that the Committee should make this as a recommendation to the City Council that the intention is that any development of the airport commercial property is expected to generate funds for the general fund. UPDATE- UNIVERSITY OF IOWA ENTREPRENEURIAL LEARNING CENTER Nasby said that the entrepreneurial learning center project is moving forward. Nasby noted that he had met with representatives from the University, ICAD and Chamber to discuss what additional steps or activities could occur. One idea that exists is to finish the basement of the facility, and transform it into office space and make it available to the community, to persons not related to the University. He stated that another idea is that the City could link some of the Community Development Block Grant money to the businesses that are graduating out of that facility. He said that a promise there would be funding for them is a large incentive and that if the business succeeds they could repay the money, and if the business does not make it, then it would simply be a grant. In response to a question, Nasby said that the Committee would continue to approve them case by case, and determine what type of funding, if any, they could receive. Elliott asked if there would be any change in the governance of the entrepreneurial learning center. He mentioned that if there would be City funding, he believes that it would be appropriate that the City be a representative part of the governance. Nasby said that a Memorandum of Understanding could be worked out. Bailey asked if there was any discussion about taking University services for starting businesses off- campus, in this way taking the service to the people, not asking the people to always come to the University. Raso said that David Hensley at the University of Iowa would make a model process document to include all information needed. Raso added that having the information on paper would help all parties included to see what is the process, at what stage is the process now, and what are the future plans for the site. Bailey asked if there is an emphasis on technology rather than other domains. Raso answered that they do get a lot more interest from the software development, rather than medical or arts side. He said that there is more interest in trying to attract other students. Nasby said that he remembered Hensley saying that there were a couple of students that wanted to start a music therapy business. Nasby added that everybody also needs to have a small office to operate their business, so the center has to limit their acceptance to those that can successfully work in the space provided, so industrial uses, for example, might not be possible in a small place like what is being offered Bailey said that another idea would be to have services to help artists in the business aspect of their service. She added that there could be classes offered which would lead to strengthen the community. She mentioned that it would do a little more than starting a business here and there, and changing in this Economic Development Committee Minutes October 12, 2004 Page 3 way the approach. She mentioned that she would like to have some experts collaborating on the situation Lehman said that it would be nice to have something written up, but also it would be necessary to know the CDBG limits for funding as what is allowable or not. Elliott said that whatever could be done to bring and integrate entities into the Iowa City and Cedar Rapids area into the project should be done, and should be promoted as much as possible. He added that there should be more cooperation and integration. Elliott said that in the case the City or other entity would financially support the process of finishing the basement, he would not like to have a totally University generated government. Raso said that if this were a requirement the Committee would have to send a memo to layout how the relationship is expected to work. Elliott mentioned that each entity could help at different steps in the process. He added that it would have to be determined which combined unit would work better at each step of the development. Bailey asked how many graduates are from the program. Nasby said that there are currently seven groups. ADJOURNMENT The meeting adjourned at 8:32 AM. s:/pcd/minutes/ecodev/2004/edc 1 0·12·04. doc Council Economic Development Committee Attendance Record 2004 Term Name Exnires 01126 03/30 07/01 09/02 10/12 00/00 00/00 Regenia Bailev 01/02/08 X X X X X Bob Elliott 01/02/08 X X X X X Ernest Lehman 01/02/06 X X X X X Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member rn: MINUTES APPROVED DEER TASK FORCE MEETING October 27, 2004 LOBBY CONFERENCE ROOM--CITY HALL MEMBERS PRESENT: Pat Farrant, Jan Ashman, Alan Nagel, Harold Goff, Pete Sidwell, Peter Jochimsen, Marty Jones, Linda Dykstra MEMBERS ABSENT: None STAFF PRESENT: Sue Dulek, Kathi Johansen OTHERS: Tim Thompson, Andy Sliceman, Vanessa Miller, Joel Flack, Dave Lewis CALL TO ORDER Chairperson Farrant called the meeting to order at 5:45 pm RECOMMENDATIONS TO COUNCIL . The Deer Task Force recommends that the City ofIowa City enter into an agreement with White Buffalo, Inc. to implement a deer kill for December 2004. APPROVAL OF MINUTES Minutes of October 12, 2004 meeting were moved and seconded and passed unanimously. MEMBERSHIP New appointments had already taken place. There is still a vacancy for the biologist/scientist position and task force members were encouraged to make suggestions for the position. DEER MANAGEMENT PLAN Chairperson Farrant opened discussion by stating that every year the task force consults with the DNR, but this year there has also been communications with the University. Kathi Johansen reported that a response had been received from Donald Guckert, the Vice President and Director of Facilities Management at the University, and the city's request for access to University property is on the November 1 st agenda for the Campus Planning Committee. Anyone is welcome to attend. Farrant questioned how long it would take to win its way from there to a decision. Johansen replied that the answer was unknown. Nagel volunteered to attend if a time for the meeting could be established. Johansen stated she would follow up on that infonnation. I Farrant asked ifthere has been anything else from the DNR. Johansen replied that she spoke with Dale Gamer to see how things are progressing with the Task Force' request. Gamer replied they will tentatively hold a spot for the Task Force on the November 10 agenda. The DNR has a couple questions regarding 1.) Bow and Arrow and 2.) Reflectors (how the program has progressed, etc.) Ashman inquired as to whether the task force is still adding to the reflector program. Johansen replied that she had not had any response regarding that information and was directed to Animal Services Supervisor Misha Goodman. Johansen further addressed the issue of maintenance and that staff needed to monitor the reflectors. Farrant suggested that the Task Force ask the City to reconsider the use of community service volunteers for this project. Nagel suggests that the task force look into solar powered deer detectors similar to those on the Indiana turnpike. These are detectors that turn on flashing lights to warn motorists when deer are present. The task force agreed that this would be something to explore further. Farrant goes on to state that the consensus of the Committee over the years is to choose a method of kill every year that is humane which is defined as: instantaneous and painless. Each year the Task Force suggests this method as sharp shooting. Every year the Task Force must make a recommendation to the city council. It is discussed that January or February would be a good time for this. Johansen has spoken to Tony DeNicola of the White Buffalo Inc. who said he would like to go ahead with the kill fÌ"om December 6th and continue through December 2151 if necessary. Farrant mentions this is later than last year, but earlier than previous years. Tim Thompson of the DNR is present and answers questions posed by several Task Force members regarding antlerless deer, does, etc. Farrant reminds the Task Force that they are looking at a slightly different model than previously used (i.e. the shoot would be done in more selective areas). The DNR's deer population report is visited and it is agreed the population needs to be reduced. Thompson discusses the success of bow hunting in the Coralville area. He also mentions that the penalties have changed and brings up the disturbance factor. Chairperson Farrant reintroduced the Long Term Deer Management Plan and notes that if any changes are to be made, the plan must be amended. All lethal methods available will be considered including sharp shooting, bow and arrow and trapping. Nagel states that the plan as it stands is a useful guide even though there may be several interpretations of it but it is acceptable to present it to the City Council. Farrant questioned ifthere is any sentiment to alter the current plan and there are no distinct replies or objections. The discussion continued with the financial options of a deer kill, that the City paid $75,000 last year for the sharp shooting option, while the bow hunting option cost Coralville around $500 for 5 years. The Task Force members ask that this discussion not be eliminated altogether, but deferred momentarily. It is moved by Ashman that the Task Force recommend the City enter into an agreement with White Buffalo Inc. for a deer kill in December 2004 and keep the other concerns [regarding bow and arrow hunting] on the table. Nagel seconded and the motion passed unanimously. 2 Further discussion is introduced regarding what the Task Force can do next year so that they can take time for more consideration. Farrant replied that this is an exceptional year and that next year, discussions will be made earlier. More discussion arose regarding the fact that DeNicola is available only at a limited time, is there anyone else that could be contracted to do it. Farrant replied that it is an option to explore in the future, but due to time constraints, it's unfeasible this year. POLICE REPORT ON NOISE CONSTRAINT Johansen distributed the police report on noise constraint and after a brief discussion, Task Force members decided that it would be unhelpful for the Task Force's purpose. DEER SIGNAGE 1-80 Thompson mentions that before the first sharpshooting season, the peninsula population was undisturbed until the construction started. Deer/vehicle accidents are a major problem, but they are distributed evenly throughout Iowa. The DNR is not receiving as many complaints regarding this. Most passionate complaints regarding deer are due to garden eating. EDUCATIONAL PROGRAM Task Force is in consensus that it seems like a good idea. Ashman moves for pursuing the Johnson County Conservation Board Educational Program; Whitetail: Treasure, Trophy or Trouble. Nagel seconds. Further discussion established that the City would provide a location and the Conservation Board would provide programs. The Deer Task Force would be responsible for ensuring that it is held within the City and for the City. Motion is further amended to direct Johansen to look into the option. Motion is not voted on. PUBLIC COMMENTS Joel Flack, an Eastern Iowa Area Director for the United Sportsman of America, was present. Flack brought up his desire that bow and arrow hunting be allowed in the Iowa City limits. Flack discussed the range of both rifle and bow and arrow hunting. He also stated that Bow and Arrow hunting was a more humane method of kill because it killed by hemoraging while bullets kill by blunt force. Flack further discussed that there are eight cities in Iowa that use bow hunting as the only means of controlling the city herd. Bow hunters pay for hunting tags and the City would have less expense if this means was implemented in Iowa City. Flack stated that people in the city will take care of the deer management and possibly donate meat. He cited that in nationwide polls, bow hunting is the only cost effective means to control city herd. Dave Lewis was also present and wanted to know what the criteria for vendor selection was. Farrant explained that initially the Task Force looked at three, but White Buffalo Inc. was the clear leading candidate. Lewis asked whether or not the task force would consider other vendors in the future to 3 which Farrant replied that the Task Force would consider others, but due to time constraints this year, it wasn't revisited. Farrant also mentioned that she would be willing to accept any suggestions for vendors that Lewis may have. OTHER Johansen reports it was suggested that a representative from the City and Deer Task Force be present for the November 10 meeting ofthe DNR to answer any questions they may have. Johansen volunteered to attend, but suggests that someone with longer tenure on the Task Force also attend. Chairperson Farrant agreed to attend, but it is suggested that Sue Dulek may also be able to attend. NEXT MEETING Tuesday, November 16th, or Wednesday, November 1 ih at 5:30 pm Lobby Conference Room ADJOURNMENT It is moved by Ashman and seconded by Nagel that the meeting be adjourned at 7:07 p.m. Motion passed unanimously. Minutes submitted by Malissa Freidhof 4 Deer Management Task Force Attendance Record 2004 10/12 10/27 11/17 J. Ashman X X L. Dykstra X X P. Farrant X X H. Goff X X M. Jones X X P. Sidwell X X A. N a~el X P. Jochimsen X Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting 5 rnr DRAFT MINUTES IOWA CITY HUMAN RIGHTS COMMISSION ***EMMA HARVAT HALL*** 410 E. Washington St. Tuesdav. AuclUst 24. 2004 7:00 p.m. MEMBERS PRESENT: Lisa Beckmann, David Shorr, Paul Retish, Billie Townsend, Valerie Garr, Geoff Wilming, Jim McCue; Elizabeth Cummings; Bev Witwer MEMBERS ABSENT: STAFF MEMBERS: Heather L. Shank 1. CALL TO ORDER: Meeting called to order at 7:05 p.m. 2. APPROVAL OF MINUTES: Townsend asked that the sentence, "Townsend may also be able to attend," be removed, as she did not say it. Beckmann asked that the sentence following the one Townsend wanted removed also be removed as Beckmann indicated that she did not say it. The sentence stated, "Beckmann will let Eagles Flight know to expect Wilming at their September meeting." McCue asked that "Manville Heights" be removed from the following sentence on page 3. "He feels awkward since there are no like projects in his neighborhood, Manville Heights." McCue does not live in Manville Heights. Motion to approve minutes as amended by Retish and seconded by Townsend. Motion passed unanimously. 3. INTRODUCTION OF COMMISSIONERS: Introductions made between current Commissioners and newly appointed commissioners, Bev Witwer and Elizabeth Cummings. Cummings told the Commission that she went to graduate school in Iowa City and subsequently student taught in Houston, TX. Cummings has returned to Iowa City and now works at NCS. She became interested in the Commission after she witnessed what she believed to be a human rights violation. When she contacted the Human Rights office Cummings learned about the Commission. Witwer told Commission members that she taught in the Iowa City Community School District for many years. She retired three years ago and has been involved in various educational programs/projects since that time. One project has been supervising student teachers. Witwer became interested in human rights when she sponsored the multicultural, nonsexist group at one of the area high schools. She worked with a lot of students. Her job was to help students become more socially aware. Recently she worked on a child labor project with Chivy Sok. Beckmann encouraged the new Commissioners to bring their ideas for educational programs to the monthly meetings, as education is a priority of the commission. 3. RECOMMENDATION TO COUNCIL: None. HOUSING QUESTIONS: Beckmann indicated that at the last meeting, questions arose regarding the decision to put the Shelter House on the Southeast side of town. Beckman stated that when Shank returned from vacation she was trying to determine what happened at the meeting and what the commission wanted to do. Beckmann reported that she received an e-mail that Shank forwarded to her from Dale Helling. In that e-mail, Helling explained the ways in which the Commission could contact the Council. Beckmann said that she felt uncomfortable because she did not feel like she had a good grasp of what the Commission was trying to accomplish. Beckmann advised condensing the Commissioner's questions into "what the Commission really wants to ask the Council and what the Commission really wants to find out." Shorr said that going to the Council's public meetings is one way to speak to the Council. Beckmann indicated that she sees the Commission as information gatherers and she does not want the Commission to be perceived as having an opinion that is either for or against the Council's position. McCue said that as a citizen of Iowa City, his concern is that over time, the south side of Iowa City is the place where low-income housing has been developed. If there is to be a residential facility, that is where it goes. When the Salvation Army moved from downtown, that is where it goes. When the shelter is ready to move, that is the only place where there is any property to consider. Over time, there is a high concentration of low-income people and a high concentration of recent arrivals in town, high concentration of minority populations and high concentrations of troubled populations of various kinds. McCue stated that he would like to inquire, (and not at a public meeting), whether the City Council had any resources to address the problem. Beckmann indicated that McCue is making an assumption that the Council believes allowing certain segments of the population to be concentrated in one area is a problem. The Commission may believe it is a problem but that does not necessarily mean the Council feels that way. Retish believes the City Council has been on record of favoring scattered sites. One of the problems the Commission had at the last meeting was reconciling the public posture that the Council is in favor of "scattered sites" and the reality of grouping low income housing and services on the southeast side. Retish said that he believes this discussion should not take place in a public meeting. McCue said that when the Greater Iowa City Housing Fellowship suggests building housing units in a different part of town, there is an adverse reaction from the public and it is not built. Beckmann asked whether the Commission wanted to send a contingent to meet with the Council? Retish said that he would like to speak with the Council and ask questions and listen. Retish stated that if the Council wanted to send one or two representatives to a meeting with as many Commissioners as possible, he believes it would be beneficial. Shorr said there were really two issues: (a) concentration and distribution and (b) the crisis itself; the need for a new facility and location for the Shelter House. Beckmann said that at the last meeting, the Commissioners made the decision that it was not going to take a stance and/or provide an opinion regarding the Shelter House site. Beckmann stated that the Commission did not know whether it was the Commission's place to comment on this so late in the decision making process. Beckmann said that she wants to read the minutes and with the information in front of her she will contact the mayor and talk to him about the Commission's desire to speak with the Council. 4. READ CASES: Beckmann explained to the new Commissioners that the Commission takes fifteen minutes during the monthly meeting to read case summaries. Shank interjected that the cases are ones that have been closed and are no longer in the human rights process. Beckmann explained that reading the summaries gives the Commission an idea of the kind of cases that are being filed. Beckmann said that this information should be stored in the Commissioner's heads so that ideas for future programming can be developed. After the Commissioners read the cases, the document should be initialed. 5. NEW BUSINESS: a. Iowa Women's Music Festival - September 18. The organizers wanted to know whether the Human Rights Commission (HRC) wanted to set up a table to provide information, similar to the Gay Pride festival. Beckmann asked if the HRC wanted to do this? No one volunteered so Beckmann said the response answered the question. b. SlanderlDefamation Shank brought an article from the newspaper that mentioned a lawsuit that had been filed against a former prosecutor for his comments regarding a law enforcement official. The Court determined that the prosecutor could be sued for his remarks. Shank brought this article to remind Commissioners that they needed to be mindful of remarks made in a public meeting that could be construed as injurious to the reputation of the individual to whom the remarks referred. 6. Old Business.: a. Eag:le's Flight Diabetes Award Banquet and Health Fair - October 29 Shank said that she attended the event last year and it was quite good. Beckmann said that the Commission agreed to co-sponsor the event so someone from the Commission needed to attend. Garr said that she needed to review her travel schedule. Beckmann said that Shank should tell Gadson that the Commission would send someone to the banquet, which is on Friday, Nov. 5. Commissioners are going to check their schedules. b. Rachel Simmons, author of Odd Girl Out: Shank stated that she was prepared to donate to this program as part of the Commission's co-sponsorship cost as this is in line with the Commission's anti-bullying emphasis. The program is going to take place in Cedar Rapids. Shorr said that it strikes him that the Commission has made a serious commitment to the issue of bullying in the schools. Shorr wanted to know how the Commission could make an even closer connection? He wondered how the HRC could exploit Simmon's visit to Iowa or get some teachers to attend. Shank said that she has asked the person in charge of the program about having the speaker attend more than one event. Diane Constantine said Simmon's is charging her $6,600 to come to Cedar Rapids. Shorr said that he wants to see what he can do. Shorr wants to see if he could get Simmons to come to Iowa City on Monday morning. Retish said that it should be a requirement that the person that is sent to the event whether it be a teacher, student, etc. report back to other teachers, students, the public, etc. on what they learned. Beckmann asked that Commissioners interested in working on this issue join with Shank and talk to the people at the speaker's bureau, etc. Beckmann said that maybe the Commission could sponsor people to go and avoid co-sponsoring the program in Cedar Rapids. Witwer said that one of her former students that is now teaching in Massachusetts had experienced here some very aggressive behaviors and found Simmons's book incredibly meaningful and she gave a workshop at her school based on her experiences and Simmons's book. Witwer received a letter from the teacher telling Witwer to read the book. c. Human Rights Breakfast - Beckmann asked the Commissioners to post the flyers regarding the breakfast. She also encouraged the Commissioners to ask their friends and family to buy tickets or nominate someone for an award. Beckmann explained to the new Commissioners that the winners are selected by a selection committee made up of three or four members of the Commission. This year the winners are to be chosen on September 8. Beckmann asked for volunteers for the selection committee. Shank indicated she would send the nominations as they come in to the selection committee. Beckmann said that the selection committee members need to read the nominations ahead of time so that they will be prepared to get right to the business of choosing with recipients. Beckmann said that the breakfast process has changed in that the nominator is not going to introduce the winner. Beckmann is going to summarize the nomination and introduce the winner who will give their acceptance speech. Beckmann, Garr, Wilming and McCue volunteered to be on the selection committee. The committee agreed to meet at Beckmann's house at 7:00 p.m. on the 8th. Retish and Shank are scheduled to be on Iowa Talks to discuss the breakfast. Beckmann asked if the press releases are sent to all of the newspapers. Shank said yes but mentioned that it has been routine for the Press Citizen not to publish the press releases about the breakfast. Shank asked if a Commissioner would contact the newspapers this year and Shorr agreed to do so. Garr mentioned that the DI just hired an African American editor and he is interested in diversity issues. The Commission decided not to consider a lifetime achievement award this year. Shank mentioned that several groups had been nominated and she wondered whether groups would be considered as nominees. The only time a group had been nominated and won was the time that Dave Leshz and Barb Smith were nominated because of a project they did together. McCue said that he believed it would appropriate for a group to pick out a person to represent the group and mention when the award is given or received that there was more than one person involved. MOTION: Beckmann made the moved that the Commission continue with the practice of receiving nominations of only persons or businesses that contribute significantly to human rights in Iowa City as opposed to groups. Motion passed unanimously. d. Beckmann indicated that she spoke to the person that filmed a movie about the Phelps and he told Beckmann that he was really busy right now so he begged off showing his film to the Commission at this time. Retish indicated that he had mentioned at the last meeting that he shows the movie "Bang Bang You're Dead" which is about school violence and bullying. Beckmann said that the Commission could show three movies and maybe do the second Tuesday of the month starting January. After each movie would be a discussion. Garr has several movies that can be shown as well such as, "Children and War," "Color of Fear," and a film regarding disabilities. Garr mentioned that a woman was recently hired in the Office of Equal Opportunity and Diversity has a new Director of Diversity Resources named Dorothy Simpson Taylor. She goes by Dottie. Garr said that Dottie knows about movies on diversity and she gives presentations on the movies, etc. Shank indicated she could look into the meeting rooms at the library. e. Retish stated that at last month's meeting Billie had mentioned that Nick Colangelo had invited Arthur Jensen to the U of I. Jensen is a noble prizewinner and is controversial because he wrote a book on whether intelligence is based on nature (genetic) or nurture. Jensen allegedly said that headstart programs are a waste of time. Retish spoke to Colangelo and Colangelo said that while Jensen was visiting, he did not speak on the above issue. Retish questioned the U of I's commitment to diversity. Garr suggested that when cuts are necessary the diversity programs seem to be hit hard but she indicated that the Provost has been wonderful. Townsend agreed and stated that she had heard wonderful things about the Provost. f. "Music on Broadway" is scheduled for September 26. Harmonicas will be distributed to the children in the audience in the last hour of the program so that Kevin Burt can provide a harmonica lesson. g. Educational outreach: At a previous meeting, Wilming had expressed interest in the Commission sponsoring a program to discuss landlord/tenant issues. Beckmann asked whether there is still interest among Commissioners in doing the program. Wilming stated he has access to some people who could present at the program, but he would also be content to see the Commission pursue the film series idea, instead. The Commission agrees to table this topic for the time being and focus on the film series, instead. 7. Reports of Commissioners. Tape-recorder malfunctioned. No additional recording from this point forward. Adjourned at approximately 8:30 p.m. C[ DRAFT MINUTES IOWA CITY HUMAN RIGHTS COMMISSION Tuesdav. September 28 MEMBERS PRESENT: Lisa Beckmann, David Shorr, Paul Retish, Jim McCue; Elizabeth Cummings; Bev Witwer MEMBERS ABSENT: Geoff Wilming; Valerie Garr STAFF MEMBERS: Heather L. Shank 1. CALL TO ORDER: Meeting called to order at 7:05 p.m. 2. GUEST - ROD SULLIVAN: Beckmann introduced Sullivan and explained that he had come to the meeting to describe an idea that he had regarding human rights enforcement in Johnson County. Beckman gave an overview of the Commission system. The Iowa Civil Rights Commission (ICRC) has jurisdiction over all of the non-federal discrimination cases in Iowa. Communities with a population of 29,000 people or more are required to have a human rights/civil rights ordinance and a commission to enforce the law. The local ordinances can be more inclusive than the state law. For instance, Iowa City protects sexual orientation and gender identify but the ICRC does not. Beckmann explained that Sullivan was going to discuss Johnson County and the classes that are not covered under the state law, i.e., sexual orientation, gender identity and marital status. Beckmann asked that Sullivan explain his idea, the Commission can ask questions and then the Commission can decide whether to have additional time for discussion. Sullivan expilained that he is a candidate for the Johnson County Board of Supervisors. When Sullivan first started running for office about a year and a half ago, he had the idea of increasing the human rights protections in Johnson County. Sullivan would like to extend Iowa City's Human Rights protection to citizens in the County. Sullivan spoke with Pat White, County Attorney, about this issue. White said that counties could not pass an ordinance that would be "applicable" county wide because the rights of the cities would take precedence in this area. White did say that another possibility would be to pass an ordinance that would apply to just the unincorporated areas of Johnson County. The supervisors do have the authority to pass this type of ordinance. Sullivan said that there are 18,000 people that live in the unincorporated areas of Johnson County. So there are more people in the unincorporated area of Johnson County then there are in the City of Coralville. Sullivan said that he is aware of the fact that the ICRC protects persons in the county from discrimination based on all of the protected categories covered in the Iowa City ordinance with exception of sexual orientation, gender identity and marital status. Rod and Pat discussed proposing to the City that the County purchase human rights investigation services from the City. If the County was willing to adopt the same ordinance, the same language, the County could purchase the human rights services at whatever rate the City felt was adequate to cover the cost. White said that a 28E Agreement could do that relatively easily. Sullivan indicated that he was aware of the fact that the staff in human rights was very busy and hesitant to take on more work but he does not believe that taking on the cases from the unincorporated areas of Johnson County would be too burdensome. Sullivan stated that Shank had told him that the majority of cases she receives in her office are related to employment discrimination. In the unincorporated areas of Johnson County there are few businesses and a lot of farmers so Sullivan believes there would be a small number of cases and it would not be a huge burden. Sullivan admits that this proposal is very preliminary and several things need to happen. First, Sullivan hopes to be elected on November 2. If he is, Sullivan can pursue this idea as an elected official. If he is not elected, he would still like to pursue it as a citizen. "It is going to require a majority of the Board of Supervisors to vote to approve pursuing it. It is going to require the City of Iowa City to agree to look into doing some kind of agreement with the Board of Supervisors." Sullivan added that his plan was going to require the Commission's acceptance because the plan would be "hard to sell" if the Commission was opposed to it. If the Commission sees the value in the plan, it will be much easier. Retish pointed out that in order for anyone to make a cogent decision about the proposal, one would need to have more information as to the actual cost, i.e., person hours, follow up, etc. Retish said that he was not comfortable with Sullivan's statement that the County contained very few businesses in the unincorporated areas. Retish stated that he would like to have better data, i.e., number of businesses, distance, travel and interview time, etc. He added that the attorneys in Iowa City didn't have a lot of spare time. Retish said that when there is a discussion about purchasing services it is always, "we have to go with the least common denominator," and that means people will start working 1 -y.. time, 1 Yo times. Retish asked Sullivan to address his concerns because he did not want to be a party to pressing the attorneys to work even harder and having them only receive a minimal salary raise. He thought there would be a struggle to hire additional staff even if more were needed. Retish said that Sullivan's proposal would be very carefully scrutinized. Sullivan said that the proposal has been suggested at various public forums but it has not been raised with the Board of Supervisors. Beckmann said that the Commission is always in favor of protecting person's human rights. She does not believe that the Commission is in the position to take a stance one way or another. The real concern Beckmann has is that she believes Sullivan coming to the Commission first is backwards, as the Commission does not solicit business. Furthermore, usually the process would be for the County to pass an ordinance and then ask the Commission if services could be purchased from it. Beckmann also does not know if State law allowed the County to pass a County human rights ordinance and she does not know how the state would handle those complaints. Beckmann stated that she did not feel comfortable addressing Sullivan's proposal without answers to those questions. Sullivan indicated that he is not asking the Commission to do anything at this time. He was simply trying to give the Commission a heads up. McCue said the Commission is in favor of protecting human rights but whether Sullivan's proposal is viable cannot be decided. McCue said that he wishes Sullivan well. Shorr appreciated the fact that Sullivan brought it to the Commission's attention before it came out in the paper. Beckmann asked whether Sullivan had gotten any feedback from citizens in the unincorporated areas that they strongly wanted or needed the added protections. Sullivan has gotten feedback from persons that do not live in the unincorporated area but are aware of people that do and would attend meetings on this issue. Sullivan said that he doesn't know whether a large outcry for an ordinance is necessary for the law to be passed. Sullivan believes some folks may be uncomfortable with the issue and others will say that there is no need. Sullivan would prefer to push those folks a bit harder. In closing, Sullivan stated that he wanted to pursue this issue. Shank asked Sullivan whether the County had thought of hiring a person to do this job. Sullivan said that he thought the County would more of an interest in paying for the services of an agency already in place, that enforces an Ordinance with greater protection than that offered by the ICRC. Witwer asked whether this proposal would overwhelm the staff? McCue said that he did a quick review of the local cases and there were only two sexual orientation cases. Shorr asked whether Sullivan was proposing to add all of the protected categories as opposed to just one? Shorr thought that Sullivan was asking for an option other than the state to address complaints of discrimination. Beckmann said that the Commission would follow this issue as it progressing. 2. APPROVAL OF THE MINUTES: Shorr said that he wanted to delete a sentence that he said under the housing section. Beckmann said something couldn't be removed just because a Commissioner decides he or she does not like what was said at the previous meeting. Shorr said that further in the same paragraph, he meant that the crisis itself was the Shelter House's need for a new location and facility. Cummings mentioned that she works at NCS not ACT and she student taught in Houston. Motion to pass amended minutes: Witwer/McCue Motion passed unanimously. 3. RECOMMENDATIONS TO COUNCIL: No 4. NEW BUSINESS: HousinCl Forum: Shorr said the recent Human Rights Business Award winner, the Iowa City Area Association of Realtors and specifically Cheryl, indicated that she and the business would become involved in any forum the Human Rights Commission wants to plan. Shorr said that the program should be scheduled prior to the busiest leasing period. Shank mentioned that landlords ask tenants whether they want to retain their apartments as early as February. Beckmann indicated that she thought February was a great time. Shorr said that he wanted this program to be about tenant's rights and responsibilities. Beckmann said that the program should include information about landlord's rights & responsibilities in a rental situation. Shorr said the goal of the program would be to provide information regarding rights & responsibilities of the parties in rental situations. Shank indicated that Legal Aid published a book on tenant/landlord law in Iowa. It sells for $20.00 and it is quite comprehensive. In addition, Jan Rutledge and Chris Lezzie, attorneys at Legal Aid are quite knowledgeable about this topic. Beckmann said there is a web site at the U of I that deals with tenant/landlord issues. Shank stated that the Tenant/Landlord Association is located in the Iowa Memorial Union. Persons that work in the Association actually assist persons with any housing issues of this kind, whether or not they are affiliated with the U of I. Beckmann asked about a tenant association in City Hall and Shank said that she is not aware at any association of this sort. Shank did indicate that in town there is a landlord association. Retish said that there are many levels being discussed. On one level, the Commission can get into expectations and a forum can be put together with two owners and two renters talking about what they expect when after they enter into a rental agreement. Another level incorporates the law and the obligations of both parties, tenants and landlords. Shank said that she believes it is essential to have someone knowledgeable about landlord/tenant law present. It would not do anyone any good if the tenants and landlords talk about what they expect after a lease is signed and their requirements/expectations violate the law. Retish said that it would bring people to the forum if there was a discussion as to what each party legally can or cannot do in the tenant/landlord relationship. Retish stated that there have been allegations that realtors have red zones in Iowa City. There are areas in Iowa City that realtors purposefully steer people away from. Retish said that persons only need look at the population in the schools to identify which area are which. Retish thought it would be interesting to find out how realtors make decisions about where they will direct persons to go to rent or buy property. Shorr said that the issue of jurisdiction was raised earlier and he wondered if there would be a problem if a housing forum was offered. Shank said no. To recap the discussion Shorr indicated that the housing forum would allow the Commission to bring in experts to explain the law and/or tenant/landlord relationship, an informational kind of event. Retish said that he does not think that a program like this will not draw a large crowd. He said that it is too much like a lecture. He is in favor of starting out with some tangible law and then have the landlords and tenants to discuss certain experiences they have had in the leasing relationship. Shorr said that his one prejudice is that he thinks a panel should be made up of three or less persons. Cummings said that it would be good to have an interesting person that knows the law and open it up to questions from the audience. McCue said that he recalls that a number of years ago he thinks there was a tenants' rights association in Iowa City. Beckmann said that Shorr and Cummings should work together to plan the February housing forum and bring information back to the Commission in a month or two. 5. OLD BUSINESS: Diabetes B¡¡lnQuet - Organizer - Professor Denita Gadson. NEW Date: October 29, 2004 Shank said she would contact Geoff Wilming to see if he wants a ticket. Witwer said that she would attend. Rachel Simmons author of Odd Girl Out: The Hidden Culture of Aaaression in Girls. Simmons will be at Kirkwood College in Cedar Rapids on February 20th, 2005. Shank confirmed that as a consequence of ICHRC's co-sponsorship, Diane Constantine is providing the Commission with 15 free tickets. Commissioners can decide to give the tickets to educators. Witwer said that she talked to Marian Coleman and she is excited about it and she was going to promote it. Beckmann asked how the Commission would distribute the tickets in a fair manner? Witwer said that she believed the decision should be left up to Coleman. Shank said that the ticket price has not yet been determined and it is dependent on the amount of money Constantine requires to pay Simmons' fee. Shorr asked whether the Commission is still in the stage of identifying school personnel that are interested in persons most interested in the anti-bullying efforts? Beckmann wondered whether Shorr meant persons that were interested in pursuing some sort of curriculum in the classroom? He said "right" and asked if the Commission was any more organized than that? Witwer stated that Govenor Vilsack had even jumped on the anti-bullying bandwagon. Shank said that she received the anti- bullying program from Dr. Olweus in Norway and had taken it out to Southeast Junior High. Principal Deb Wretman indicated that with no child left behind, the teachers do not have the time, staff etc. Retish said that every school is having difficulty balancing all of their responsibilities since "no child left behind" was instituted. Shank said that she understands the difficulty. Retish said that the best the Commission can do is to share with Marian Coleman the fact that the Commission has the Olweus program and is willing to share it and help out in any way to implement it in the Iowa City Community School District. Werwer said that the Commission should consider different schools not part of the Iowa City Community School District. McCue suggested that Coleman could receive ten tickets and the Commission could distribute the other five. Witwer said that she thought United Action for Youth was a great organization as it was a leader in the anti-bullying issue and it had a public forum on the issue early on. Beckmann made a motion that Witwer would decide how to distribute the fifteen free tickets to the Simons's program and get back to the Commission with other information relevant to this program. MOTION: Seconded by many and passed unanimously. Shorr followed through by trying to have Simmons booked for a program the day following the event in Cedar Rapids. He was unsuccessful. Witwer said that Martin Luther King day is the time when the ICCSD looks at issues like bullying. Shorr asked whether Vilsack's efforts were going to be effective. Witwer said that she believed it would be helpful if Vi sack did indeed provide money to train teachers regarding bullying. Human RiQhts Breakfast - Witwer announced that Beckmann did a spectacular job as the MC at the breakfast. The other Commissioners agreed with this assessment and gave Beckmann a round of applause. McCue said that he had a number of people come up to him afterwards mentioning that they liked Phil Mears' speech. Retish thought Mears' speech was longer than what everyone expected but it was full of great content. Beckmann agreed. McCue said that people mentioned that they were glad that we were able to provide a forum for Mears to explain what he did and why he believed it was important. Shank said that Mears is rarely asked to speak about what he does. Cummings indicated that that was what she thought when he went on for a longer period of time. Beckmann said that Shank got a lot of positive feedback about the change in format. Retish mentioned that there were a lot of people that did not come to the breakfast. Shank responded that the Chamber of Commerce has their annual meeting on the same Thursday that the Commission has the breakfast. In addition, there was a League of Cities meeting so many of the City Council members were not present. Finally, the Mayor's radio addre$s was changed to Thursdays so he could not attend. Beckmann said that an easy remedy for this problem would be to change the day of the breakfast. Beckmann stated that usually the person selected to receive an award and their spouse/partner receive a breakfast ticket from the Human Rights Commission. In the past the person that nominated the winner also received a breakfast ticket. There appears to be a trend now of more than one person nominating a potential winner. Shank asked Beckmann to raise the issue so the Commission could adopt a specific policy regarding tickets for nominators. Beckmann asked for a motion that the Human Rights Commission pay for the breakfast ticket for one nominator if that person's nominee is selected to receive a human rights award. MOTION: Retish so moved and McCue seconded the motion. MOTION: Passed unanimously. Retish asked the number of attendees. Shank said that the number was lower than usual because the newspaper did not print the story. The newspaper has said it would do better next year. Beckmann received a ticket that morning because the parking ramp was closed. Beckmann said that the Commission needed to check with the Union next year to make sure the ramp would be open on the day the breakfast is scheduled. Retish said that the Commission made a mistake by having Music on Broadway too close to the breakfast. Beckmann said that everyone should be thinking about a speaker for next year. Music on Broadway- Beckmann announced that she owed everyone a huge apology. She woke up on the day of the event thinking that she was going to take the kids and the next time she thought of it was Monday morning. She was embarrassed because she always tells everyone else that the Commission needs to attend the programs it co-sponsors. Retish said that Music on Broadway was a great beginning. There were not as many people from the neighborhood as Retish would have liked and the police presence was frequent. Officers frequently drove around the block in their cars and one officer even came on his bicycle. Retish said that he thinks the planning group has gained some respect and credibility from the neighborhood. He said that the program needs to be repeated and there needs to be better signage as to where it is. The problem was the construction around the Pepperwood Mall area. The idea for the program was fabulous as was the cooperation of the musicians. Beckmann liked the newspaper article a lot. Shank said she would never forget the last scene of the program. When she looked around everyone, adults and children had a harmonica to their lips and they sounded good. Bui/dine¡ B/f(Jcks to Emø/oyment - Retish said the event is in the vacant store that held "The Pet Degree." Shank spoke to Commissioners about their assignments. The Broadway Initiative group is providing free dinner. Witwer said she would take a poster to someone that had mentioned her need for a job. Educationa~ Outreach - a. Movie series - Beckmann said that the movie would be in January, February and March. Beckmann said that the Commission had suggested the second Tuesday of those three months. In January the movie is Bang, Bang You're Dead, the Fred Phelps movie, "God Hates Fags" and Shank recommended "Let's Get ReaL" Witwer said that "Let's Get Real" is not that long. Beckmann said that the shorter length is fine. She also told Shank not to worry about booking the library until after the Building Blocks Program. 7 Reports of Commissioners - Retish: reported that Nick Colangelo, Director of the Belin Blank Center, has developed a committee on diversity as it relates to giftedness. He has also formed a committee of which Retish is a member but it is a wide-ranging committee with a number of leaders from the University. Retish also mentioned that a "Sports Jock" on the radio in Des Moines last week said, "The way to solve the pnoblem of Jewish baseball players trying to decide whether to play on High Jewish holidays, is that they should all convert and accept Jesus and that would solve all of their problems. Retish stated, "Do I think this is earthshaking? No. Do I think this is something we should be aware of? I think so. I heard this and I am a little taken back by it." Shorr: No. Witwer: re¡:¡d in the Gazette about the people getting organized to get the shelter out of their neighborhoOd. She wondered because this issue was in the minutes. Beckmann forwarded the summary of the Commissioners' conversations in the form of a letter to Dale Helling. Helling is going to put it in the City Council packet. The letter asks the Mayor for a meeting with members of the City Council. Witwer also asked about the Youth Awards. Beckmann said that all that needed to be done is the distribution of the nomination forms. The Principle of one of the high schools complained that he had brought the issue up a number of times but he couldn't get teachers to get enthused. Beckmann said that she could talk to the Principal at her daughter's school. Beckmann also said that she contacted the boy scouts and girl scouts. Witwer said that the forms should be taken to the Neighborhood Centers. Beckmann said that the kids that won last year could win again this year as long as they win for different things. The announcement of the winners is April 1. Adjournment: 8:43 p.m. 8 Status of Cases 9 Adjournment MINUTES PRELlMIN~ IOWA CITY PUBLIC ART ADVISORY COMMITTEE MONDAY, NOVEMBER 1, 2004, 3:30 P.M. IP22 CITY MANAGER'S CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Charles Felling, Rick Fosse, James Hemsley. Mark Seabold, Terry Trueblood Absent: Emily Walsh Staff Present: Karin Franklin, Marcia Klingaman Visitors: Ruth Baker (Benton Hill resident) Call to Order Felling called the meeting to order at 3:40 p.m. Public discussion of anv item not on the aqenda There was none. Consideration of the Minutes of October 7. 2004 Meetinq Trueblood noted a spelling error on page 3. Felling expressed concern regarding the style of the minutes, and interest In having more contextual and reference information included. MOTION: Fosse moved to accept the minutes as revised. Trueblood seconded, and the motion was passed unanimously by those present. Discussion with Joe Prescher of Benton Hill Park oroiect Prescher presented additional information, a revised budget, and photo mockups of the arch in a PowerPoint presentation. He reported that the budget has been revised after consulting with NNW Engineering. NNW helped him find a contractor to do the concrete columns. The company is Ornamental Concrete in Fairfax, which has experience in all aspects of fabricating. Prescher continued by reporting that the footings have not yet been researched. The footings will not be put in until the spring, and he expects to find a contractor before then. He used to work for a contractor, and will talk to them about this aspect. He did not bring any sketches of revisions of the engineering of the footings. Franklin asked if the revision to the construction of the pillars changes the overall design or exterior appearance. Prescher replied that it does not, and that the revised design goes back to the original concept. The concrete will be cast, with an enclosed interior beam containing conduit, and the attachment at the bottom will be subterranean, with the footings bolted in under ground. The exterior may have more detail, with vine work and low relief detail. Seabold asked how he plans to mold the columns. Prescher answered that he has been talking to Gene Anderson about casting concrete. Prescher will create the "positive" or original, and then a fiberglass mold will be made around it. This should pick up a lot of detail. Franklin asked the committee if there were any other questions about the budget. Seabold asked if Anderson's time is included in the budget. Prescher responded that he and Anderson are trading time and labor. Prescher displayed photo mockups of the arch in the park to provide examples of column and arch colors, as well as font options for the text. The pillars on the bronze example should be a deep green. Seabold asked if the intended color is the deep green used on streetlights. Prescher replied yes, though the green may be even darker. Franklin inquired about the colors for the "Hickory Hill Park" text and the sun face. Prescher answered that they will be bronze. Camillo asked if the color displayed as black is supposed to be the deep green. Prescher replied yes, and the color of the columns still needs to be considered. He added that he would continue to work with different color combinations to find one that more closely matches his original concept. Iowa City Public Art Advisory Committee Minutes November 1, 2004 Page 2 Prescher displayed a mockup of the moon side of the arch done in aluminum, and noted that he plans for the aluminum to be less reflective than in the picture, and the text to be done in relief. He then displayed different options for the typefaces. Seabold asked how the archway details would be cast in the bronze. Prescher replied that he will be doing a pattern, so will not be doing actual sculpting of the sun and moon faces. He is unsure how the text will be done, but may make a mold of it for the relief. Seabold said he liked the combination of elements from the first image. Prescher agreed that it most closely matched the original concept, though he still has concerns with the bronze color. He envisions that the colors of the piece will be more blended, rather than there being so much contrast between the different elements. Franklin asked if the "Benton Hill Park" text will be raised. Prescher replied that he plans for 1" to 1.5" raised relief, and it will all be of the same materials. Fosse asked about having the moon in aluminum and the rest of the arch on the moon side being bronze, for additional contrast. Prescher replied he had not considered that option, but is planning to have the whole be more unified when done. He added that he believes the colors of the natural materials are more in keeping with the concept. Fosse asked if bronze patinas. Franklin replied that it depends on what is put on it. Prescher added that it can be treated to prevent it from changing. He noted that he had considered using copper for the sun side of the arch at one time. Fosse replied that copper will streak, and bronze is probably more feasible. Franklin asked whether the neighborhood had been working on the quote to be used on the moon side. Baker reported that a newsletter will be sent out to the residents asking for suggestions for the quote. The fonts for the typeface options were not loaded on the computer, so could not be displayed. Prescher next displayed different light fixture options for the tops of the columns. Franklin asked for confirmation on whether the lights would be on top of the birdhouses or in lieu of the birdhouses. Fosse expressed a preference for lights to be put on top of the birdhouses, if at all, but much smaller fixtures than the ones displayed. Prescher added that another consideration would be to put a cover on top of the birdhouses instead of a cap, and allow the light to glow out of the top, though that would not light a large area. Franklin noted that she understood the lights to be decorative, low-watt additions, rather than needing to light a large area. Trueblood replied there is not much added with very dim lights, and that they should at least light the sign up so it is readable. Camillo asked if it is possible to have the lights illuminate the sign, and Trueblood answered yes, they would not need to be very bright to read it from street side. Franklin asked if the committee agreed that the lights should be on top of the birdhouses, rather than replacing the birdhouses. Seabold agreed, saying that he liked the birdhouse idea and the lights would be an added feature. The committee expressed general agreement with this statement. Fosse asked if Prescher had stopped by to look at light fixture catalogs. Prescher replied no, and that he was not sure how far to pursue the lights at this time. Franklin stated that she understood the lighting option was planned for later because the cost of the lighting would put the project over budget at this time, though the conduit is being installed in the columns for easy future installation. Trueblood noted that the piece still needs to be designed with the lights in mind. Prescher replied that the design is currently for plates on the tops of the birdhouses, which can be engineered at a later point to fit a fixture. The wiring will run through the middles of the birdhouses. Franklin asked if the colors had been decided. Fosse asked if the plan is to add a dye to the concrete for the color. Prescher replied that the discussion had been for a tan or limestone color for the columns, though he is unsure how it will work with the green steel. For example, a color similar to the University geometric light posts by the English Philosophy Building, with the brown fixtures. Fosse noted that those have an aggregate finish. Prescher agreed that he does not want to do an aggregate finish, but is interested in the color of the posts. Iowa City Public Art Advisory Committee Minutes November 1, 2004 Page 3 Fosse remarked that Scofield makes very good concrete dyes, and samples of their colors may be available on their website. Seabold is interested in pursuing the contrast of a darker limestone color with the style. Prescher agreed that a darker limestone is a good option, though the only two colors available are tan and grey. Fosse added that in addition to the integral dyes, there are also surface stains for concrete that may create some nice effects. These should also be available on the Scofield website. Seabold noted that these might create a more natural look as well. Felling asked if an example of a concrete stain is on the th Street Bridge. Fosse replied that is a product from Sherwin-Williams, and is closer to paint than a stain. Prescher added that Ornamental Concrete does stains and dyes, so that option is available. Franklin asked the committee if Prescher needs to check back at a later date. Fosse replied that the basic project is a go, but would like to see the chosen color palette. Prescher added that it will be one or two months before the colors are decided. Seabold would like Prescher to ask for a sample of the stained concrete and painted steel to show the committee. Franklin asked for confirmation that the committee would like a materials board in January. Seabold noted that the materials do not have to be mounted on a board, just brought in for the committee to see. Seabold also asked about deciding on the typeface. Fosse stated that he thought some variation of the first font in the images would be nice. Prescher agreed that he likes that one, but is unsure about its readability. He will check on variations on that one. Franklin asked for a progress report from the neighborhood in January on the decision about the quote as well. Prescher and Baker departed. Discussion of use of public art funds for FY05 Felling reviewed the options discussed at the previous meeting, regarding the use of the public art funds. These options included: downtown alley project, neighborhood art projects, rotating sculptures, and other. He asked if there are any additional comments about the downtown alley project. Is the City Manager going ahead with the alley cleanup? Franklin replied that it is unclear at this point, and said that if the committee is interested in doing an alley project, it should be pursued as a Public Art project without coordinating with the cleanup aspect. Fosse reported that the solid waste people are working with the Downtown Association to start a pilot project that includes having all businesses hire one waste removal company. The hope is that will resolve some disputes on what waste goes in what dumpster, and encourage a generally cleaner environment. There has been some difficulty with getting all the businesses on board. The Association is also currently involved in their membership drive at this time, so the project is not progressing as quickly. It should pick back up after the drive is over. Franklin distributed the Public Art Annual Report, the Public Art Committee Objectives, Strategies 2004- 06, and the budget showing the available $64K. She recommended that the committee not view the documents as limiting, but as a place to start. Hemsley asked if anything has happened with distributing maps of art in the city. Franklin replied that Felling and Klingaman will be attending the Cultural Caucus in Des Moines, and will take along brochures about the Public Art program in Iowa City. The brochures include pictures of some pieces, and an inventory but no map. Copies should be available on November 4 in City Hall. Hemsley asked if the locations of the inventory are included on the brochure. Franklin replied that they are not, though a walking tour can be organized, beginning in down town. Hemsley suggested that people can have their own tours if they have some information about the locations of the pieces. Franklin added that her department has recently hired someone to work half time as a public information assistant, and putting together a promotional piece like this would be in her job description. Franklin also noted that the available $64K could not be used for brochures, walking maps, or public relations materials because they are not capital acquisitions. Rotating sculptures are also not included, unless the piece is purchased. Hemsley remarked that a brochure or other materials may help the committee meet some of its goals, as far as educating the public about their activities. Iowa City Public Art Advisory Committee Minutes November 1, 2004 Page 4 Trueblood asked for confirmation that if the Wetherby Neighborhood project is completed, the goal of four neighborhood projects will have been met. Franklin replied yes. Trueblood stated that he would like to see more public art in parks, especially the more popular parks. This may allow closer and more personal enjoyment. Franklin asked for suggestions for which parks in which to put art. Trueblood answered that Hickory Hill comes to mind immediately, and would accommodate at least two pieces. He would like to relocate the piece located at Terrell Mill Park to somewhere it would be more visible to pedestrian traffic. He would also like to work on labeling existing pieces. Fosse replied that the piece in Terrell Mill is of a scale that it can be seen and appreciated from the street. Trueblood agreed, but would still like to discuss moving it. Concern was noted by Trueblood and Fosse about people climbing on the piece, or it possibly being used as skateboard apparatus. Hemsley agreed with the idea of putting pieces in parks, since it would not involve getting approval from neighborhood associations and take less time. Camillo added that moving pieces would provide an opportunity for a fresh view of the art. Trueblood suggested placing smaller pieces along the expanding trail system. Seabold agreed. Trueblood also suggested putting pieces in smaller neighborhood parks, even though they don't have an association to consult. The committee does not have to limit itself to parks with neighborhood associations. Fosse agreed that is a good idea. Camillo suggested looking into pieces for the trail system that could not be destroyed. Trueblood noted that while things may be vandal resistant, his department has not found anything indestructible. Franklin reported that the paper ran an article about the alley cleanup project, and included an invitation for suggestions on how to improve the alleys. One suggestion submitted is to follow a European model, and enhance their natural beauty. The suggestion went on to say that after cleaning up the alleys, smaller dumpsters could be put in so trash is picked up more frequently, and not add any new construction. Instead. add flowers in boxes hanging from the the buildings, and small panels of painted floral designs approximately 2 to 4 feet in size. The person who submitted this suggestion is a local artist who paints florals. Trueblood answered that much of it is worth considering, but it will be difficult to convince the businesses to rent smaller dumpsters. It would cost more for trash pickup to have it done more frequently. Seabold agreed that the alleys have a lot of potential, they are just so filthy. Camillo agreed also that it could be an inexpensive option for the alleys. Seabold added that this idea allows the alleys to still be alleys, not beautifying them to the point where they are something else. The main difficulty seems to be with getting the dumpsters under control. Camillo asked if the idea for having arches at the entrances to the alleys has been discarded. Franklin replied no, that this is just another idea to consider. If the committee is more interested in parks, that is fine, but the group just needs to decide what to focus on. Felling remarked that doing an alley art project might spur the downtown people to do more in the alleys. But if there is no other activity with the alleys, the entrance signs might seem out of place. Camillo asked if it might be feasible to put up some banners on a short-term basis, which children could paint and have community involvement. Felling replied that the committee discussed that option at the last meeting, and decided that it is not an appropriate project, as well as not having the required durability. Franklin added that it also involves a question of what money would be used, but the money is possible if it is a good idea the committee wishes to pursue. Seabold showed the committee pictures of the Museum of Contemporary Art in Chicago, which is poured concrete, steel, and wood. He finds it an interesting installation. He was trying to think of an installation sort of project to be used for a promotional activity. He is interested in doing an experimental project, with more flexibility. He also brought an article about the Des Moines installation artist. He would like to do a temporary experimental project in the alleys. Iowa City Public Art Advisory Committee Minutes November 1, 2004 Page 5 Camillo agreed that doing a temporary project would be interesting, perhaps using lightweight aluminum. Seabold also noted the booths done for Art Fest were temporary, which were very nicely done but inexpensive. Hemsley asked if the City would still be doing an alley cleanup separate from activities with the Public Art Committee. Franklin replied that is the plan but the timing is unknown. Trueblood added that the City has made efforts in this area in the past, but is looking for a more long-term solution. Fosse agreed, remarking that is the reason for encouraging the businesses to take a more active role in the project. Trueblood said he is interested in doing art in the alleys, but is concerned about the timing and whether the businesses will respond with more effort. Should the committee wait for the businesses to give a commitment, or hope that the project will generate more effort? Fosse replied that he is inclined to wait for a commitment from the businesses and pursue other projects in the meantime. Seabold noted that it might be difficult to convince the businesses to spend money on cleaning up the alleys when their patrons enter from the front. Fosse added that the majority of the public art money thus far has been spent in down town, so it would be nice to expand the focus to other areas of town. Trueblood suggested focusing on a sculpted park identification in some areas, rather than the simple brown signs. Felling remarked that is a good option for Creekside park. Northside talked about a similar project, but did not proceed with it. Hemsley noted that the benefit of this idea with the parks is that the committee can initiate the project regardless of whether or not the neighborhood associations want to participate. Felling noted that the committee has served a more advisory role in neighborhood projects in the past. Klingaman remarked that the neighborhoods are interested in public art, and recommended getting input from the neighborhoods. Trueblood added that there are people interested in what happens in the parks, even if they are not directly tied to the neighborhoods. Hemsley clarified that the committee can initiate the project, but still ask for input and feedback from the groups. Hemsley asked if there is a way to choose parks based on attendance or popularity. Trueblood replied that there are no official figures, though Parks and Recreation staff has a feel for which parks have more traffic. Felling asked if Trueblood should pursue gathering ideas from his staff. Hemsley agreed that would be good information to have, and asked for the top five choices. Trueblood asked if the choices are based on attendance or which would be best suited for public art. Hemsley replied that it should be the best-suited parks. Klingaman noted that the neighborhood next to the Kiwanis Park met to discuss putting a sculpture in the park. The conclusion was that the residents felt that the park is art, so no additional pieces are necessary. Hemsley suggested in this situation, perhaps a new, more stylistic park sign would be appropriate. Camillo remarked that some people might feel sculptures along the Hickory Hill trails intrusive. Fosse asked if there are additional park shelters planned in the budget. Perhaps art could be integrated into the designs and construction of the buildings. Trueblood replied that there are several shelters proposed, and that he is not adverse to that idea. Fosse noted that would combine function and art at the same time. Franklin cautioned against projects that are too difficult to maintain. Trueblood agreed, adding that maintenance is always the first concern. Felling said that people may object to having art along trails, but parks already have shelters and signs of civilization included, so art may not be as intrusive. He agreed that combining function and form is a good idea. Franklin pointed out that rest areas along 1-80 are an example of this already. Trueblood expressed concern about vandalism. Franklin replied that sometimes adding art to a place encourages people to treat it better, Franklin confirmed that Trueblood will gather information on the top five parks from his staff for the next meeting. Hemsley added that he is interested in knowing the top five parks with the most potential for public art. Franklin continued that the committee will plan to focus on a piece or pieces for parks for this fiscal year. Fosse noted that he is interested in art on the park shelters as well, and asked to find out where the new ones are planned. Trueblood replied that all new shelters are replacements. Iowa City Public Art Advisory Committee Minutes November 1, 2004 Page 6 Franklin asked for confirmation that the committee will put the alley project on hold to evaluate the down town business response to the cleanup efforts. Felling asked if the committee wishes for a commitment from all businesses, or if a response from some would be agreeable. Fosse replied that progress in the alleys will be incremental. Response from some might raise the bar for the other businesses. Franklin asked what the timeframe would be to evaluate the alley project. Fosse replied two years. Franklin confirmed that the measure will be how much the private sector cleans up the alleys on its own. Fosse agreed, adding that if the businesses do not make any progress, it will probably take that long for the City to address the issue. Camillo asked about the status of the alley archways. Franklin replied that the consensus of the committee was the designs were too flat as they were submitted to the committee. Camillo added that a project of that nature might stimulate interest in the alley cleanup in general, perhaps by doing only one alley. Discussion of public input ideas Felling noted that asking for input about the alleys in the newspaper had a response. Another option is putting polls in the newspaper. Hemsley suggested organizing periodic publicity stunts, then asking the public for their input about public art for the future. Franklin noted that Seabold had expressed interest in having installations or events to stimulate public awareness and interest. She added that organizing events is very labor-intensive, so some volunteer assistance would be necessary. Seabold replied that he enjoys helping out with events, and he has access to the young architects in the area that could also help out. Franklin suggested generating ideas for activities to do during Art Fest next year. Committee Time/Other business Franklin reported that Camillo's and Walsh's terms on the committee will be ending, and there will therefore be two positions available beginning January 1, 2005. Appointments to these positions will be decided on November 16, and applications will therefore need to be submitted by 5:00 p.m. November 10. She expressed the need to have an art or design professional fill one of the slots, as well as someone who has connections to people or groups in Iowa City who would be interested in financially supporting public art. She asked members of the committee to encourage people to apply. Camillo asked for confirmation that she should attend December meeting. Franklin replied yes, that her term is concluded December 31. Trueblood asked if Walsh is reapplying. Franklin replied she does not know. Fosse noted that the next meeting should be on December 2. Trueblood asked if Franklin knows when the relocation of the sculpture currently in the Recreation Center to the city plaza will take place? He would like to let his people know when it will be moving. Franklin answered that she estimates it will take place at the end of the summer 2005. Plaza Towers needs to put the skin on the building before then, and the brickwork by the library may need to be repaired. Adiournment There being no further business to come before the Committee, Fosse moved to adjourn and Hemsley seconded. The meeting adjourned at 5:00 p.m. s:/pcd/minutes/Publ icArV2004/art11-0 1-04 .doc Public Art Advisory Committee Attendance Record 2004 Tenn Name Expires 01/08 02/05 03/04 04/01 05/06 OS/20 06/03 07/01 07/29 08/05 09/02 10/07 11/01 12/02 Barbara Camillo 01/01/05 0 X X X X X OlE X X NM X OlE X Charles Fellio2 01/01/06 X X X X X X OlE X X NM X X X Rick Fosse X X 0 X OlE X X X X NM X OlE X James Hemslev 01/01/06 0 0 X X OlE OlE OlE OlE X NM X X X Mark Seabold 01/01/07 X X 0 X X X X X X NM X X X Terrv Trueblood X X X X X OlE X OlE X NM X X X Emilv Carter Walsh 01/01/05 0 X X X X X X X X NM X X OlE Key: X = Present 0 = Absent OlE = AbsenUExcused NM = No Meeting -- -- = Not a Member MINUTES DRAFT IOWA CITY BOARD OF ADJUSTMENT rn NOVEMBER 10, 2004 EMMA J. HARVAT HALL -IOWA CITY, CITY HALL MEMBERS PRESENT: Dennis Keitel, Karen Leigh, Michael Wright. MEMBERS ABSENT: Carol Alexander, Vincent Maurer STAFF PRESENT: John Yapp, Sarah Holecek OTHERS PRESENT: O'Donell Sara CALL TO ORDER: Chairperson Keitel called the meeting to order at 5:02 CONSIDERATION OF THE OCTOBER 13. 2004 BOARD MINUTES MOTION: Wright moved to approve the minutes from October 13, 2004. Keitel seconded the motion. SPECIAL EXCEPTIONS: EXC04-00025 Discussion of an application submitted by Gary Schooley for a special exception to reduce the required front yard from 20 feet to 12 feet for property located in the Low Density Single-Family (RS-5) zone at 1817 Grantwood Drive. Yapp stated that the property is located at the corner of Grantwood Drive and the right-of-way of an un- named street. He said that when Mt. Prospect subdivision was originally platted the right-of-way was planned to extend to the south. However, when the Safety Village was established, the street configuration was redesigned and this right-of-way became a driveway to Safety Village. The area to the south was not developed with residential lots as originally conceived. Yapp said that because the area remains as street right-of-way, a 20-foot front yard set back is required on both Grantwood Drive and the un-named right-of-way. He added that the applicant would like to construct an 18-foot wide addition to the east side of the house. He said there is an existing accessory building, a storage shed, located in the required front yard adjacent to the un-named street right-of-way. If this special exception is approved staff recommends that it also apply to the accessory building. Yapp said that this is a peculiar situation. He said that the zoning ordinance requires a 20-foot set back from streets in the RS-5 zone to assure that homes have a minimum front yard for open space landscaping and stacking space in front of parking areas. In this case, however, the right-of-way functions as low-volume driveway, not a street that circulates traffic. Yapp said reducing the setback requirement from the unnamed street right-of-way would not be detrimental to or endanger the public health, safety, comfort or general welfare, would not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood, and it would not impede the normal and orderly development and improvement of the surrounding property. He said that the property has adequate utilities and services. Yapp stated that Staff recommends that EXC04-00025 an application for a special exception to reduce the required front yard from 20 feet to 12 feet to allow the construction of an addition, and the location of an accessory building for property located in the Low Density Single-Family (RS-5) zone at 1817 Grantwood Drive, be approved. Public HearinG Opened NONE Public HearinG Closed Iowa City Board of Adjustment Minutes November 10, 2004 Page 2 MOTION: Wright moved for the approval of EXC04-00025 an application submitted by Gary Schooley for a special exception to reduce the required front yard from 20 feet to 12 feet to allow the construction of an addition, and the location of an accessory building for property located in the Low Density Single-Family (RS-5) zone at 1817 Grantwood Drive, be approved. Leigh seconded the motion. Keitel asked if there is any chance that the street will ever be vacated as a public right-of-way. Yapp answered that the staff believes that it will not be vacated because the City wants to keep it as a right-of- way due to the utilities that utilize it. Keitel said that he would vote in favor of the application. He said that there would be no infringement of other properties due this addition. Wright said that he would vote in favor of the application. He said that this definitely meets the definition of a peculiar situation. He agrees that it meets the specific and general standards for a special exception. He said that it would not be detrimental to or endanger the public health, safety, comfort or general welfare, would not be injurious to the use and enjoyment of other property in the immediate vicinity and will not affect property values in the neighborhood. Leigh said she would vote in favor of the application. The reduction of the setback in this case where the street is more like a driveway is a unique situation. The motion passed with a vote of 3-0. EXC04-00026 Discussion of an application submitted by Merle Miller for a special exception to reduce the required front yard from 20 feet to 0 feet to allow a parking space in the front yard for property located in the Low Density Single-Family (RS-5) zone at 1401 Ridge Street. Yapp said that the property is located at the corner of Highland Avenue and Ridge Street. He said that it is a narrow, substandard lot. He said that the property measures 5150 square feet, and is therefore substandard in the overall area for a RS-5 zone. Yapp added that the fact that the property is located in a corner complicates the size problem because there are two front yards, both which require 20-foot setbacks. Yapp mentioned that the applicant would like to relocate the driveway and off street parking space from the Highland Avenue side of the property to the Ridge Street side of the property. He stated that the zoning ordinance does not allow a parking space to be located in a front yard in a residential zone unless it is located in an aisle or driveway leading to a garage or parking space located outside of the front yard. Yapp said that there is a maple tree located on this lot which would have to be removed if a parking space was to be installed 20 feet back from Ridge Street property line so that it is located outside of the front yard. However, he said, the applicant is requesting a reduction of the front yard to allow the installation of one parking space within the first 20 feet of the lot. Yapp said that approval will allow for the location of a driveway and parking space on the less traveled of the two streets which provide access to this property and will allow a mature tree to remain in place. Staff recommends that EXC04-00026, an application submitted for a special exception to reduce the required front yard from 20 feet to 0 feet to allow the installation of a driveway and one parking space for property located in the Low Density Single-Family (RS-5) zone at 1401 Ridge Street, be approved, subject to general conformance with the site plan submitted with the application. Wright asked if there is an intent to vacate the old driveway. Yapp answered that he believes so, but that the applicant would be able to clarify that. Keitel asked if there is enough room to construct a garage in the future. Yapp said there is 10 feet between the house and the south property line, therefore there is not enough room to construct even a one-car garage. O'Donnell, 2010 Keokuk Street, said that the maple tree would have to be removed in order to put a garage in there. Public Hearinq Opened Iowa City Board of Adjustment Minutes November 10, 2004 Page 3 O'Donell said that they had the goal of cleaning up the property. She mentioned that they spent a lot of time remodeling the interior, and when they got to the exterior, they found out that they need to comply with City requirements. She stated that she had a chance to discuss with the neighbors and they support the changes that they plan to do. O'Donell said that they plan to vacate the old driveway. She added that the pavement is removed already, and next spring they plan to seed it. Public Hearinq Closed MOTION: Leigh moved for the approval of EXC04-00026, an application submitted for a special exception to reduce the required front yard from 20 feet to 0 feet to allow the installation of a driveway and one parking space for property located in the Low Density Single-Family (RS-5) zone at 1401 Ridge Street, subject to general conformance with the site plan submitted with the application. Wright seconded the motion. Wright said that he would vote in favor of the application. He said that he visited the property and felt there is a practical difficulty in the way the lot is situated. Wright mentioned that it would not be detrimental to or endanger the public health, safety, comfort or general welfare, would not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Leigh said that she would vote in favor. She said that the new parking site is an improvement comparing to the previous one. Keitel would also vote in favor for the reasons previously mentioned. The motion passed with a vote of 3-0. APL04-00004 The applicant asked to defer the matter for the next Board of Adjustment meeting. MOTION: Leigh moved to defer. Wright seconded the motion. The motion passed with a vote of 3-0. OTHER Request from Verizon Wireless to reconsider the October 13, 2004 vote regarding the EXC04-00022, a request to locate a telecommunications tower in the Interim Development Single Family (ID-RS) zone at 637 Foster Road. Yapp said the applicant has provided new information that the tower will not need to be lighted or marked. MOTION: Leigh moved to reconsider, at the December 8, 2004 meeting, the request from Verizon Wireless to locate a telecommunications tower in the Interim Development Single Family (ID-RS) zone at 637 Foster Road. Wright seconded the motion. The motion passed with a vote of 3-0. BOARD OF ADJUSTMENT INFORMATION NONE ADJOURNMENT Leigh moved to adjourn; Wright seconded. The meeting adjourned at 5:24 PM. Board Chairperson Board Secretary Minutes submitted by Bogdana Rus s:/pcd/minutes/boa/2004/boa 11-1 D-04.doc Board of Adjustment Attendance Record 2004 Term Name Expires 01114 02/11 03/10 04/14 05/12 06/09 07/14 08111 09/08 10/13 11110 12/08 Carol 01/01/08 NM X X X NM X X X NM X OlE Alexander Dennis Keitel 01/01/05 NM X X X NM X 0 X NM X X Karen Lei2h 01/01/07 NM X X X NM X X X NM X X Vincent Maurer 01/01/06 NM 0 X OlE NM X X X NM X OlE Michael Wri2ht 01/01/09 NM X X X NM X X X NM X X Key: X - Present 0 Absent OlE = AbsentÆxcused NM = No Meeting -- -- = Not a Member ~ MINUTES DRAFT CHARTER REVIEW COMMISSION MONDAY, NOVEMBER 22, 2004 - 8:00 AM HARV AT HALL, CITY HALL Members Present: Kevin Werner, Andy Chappell, Karen Kubby, Penny Davidsen (on speakerphone), Nate Green, Naomi Novick, Vicki Lensing, and William Sueppel, Chair Members Absent: Lynn Rowat Staff Present: Marian Karr, Eleanor Dilkes CALL TO ORDER Chairperson Sueppel called the meeting to order at 8:05 AM. APPROVE MINUTES OF NOVEMBER 16,2004 MOTION: Kubby moved to accept the minutes of November 16, 2004, as submitted; seconded by Davidsen. Motion carried 8-0 (Rowat absent). PUBLIC COMMENT None. DECEMBER 1 COMMUNITY PROCESS SESSION Sueppel asked for updates on the publicity for the upcoming session. Karr reported that there were 42 posters put on City buses; 36 posters on Cambus vehicles; and 250 handouts left with the infonnation desks at both City Hall and the Public Library, the Senior Center, and with Parks and Recreation. Karr then noted that handout CR62 is the press release that was sent to all media, and posted on the web site as well. Karr then discussed the guest editorial, and stated that the Press-Citizen was unable to run Sueppel's guest editorial on Sunday, but after emailing members the consensus was that the editorial would be in the Saturday edition. Green is working on the submission for the Daily Iowa, and Novick's letter submitted to the Gazette was distributed to members. The City web site, Karr noted, has all of this infonnation on it, and referred to handout CR64 for the latest. As for cable TV, Karr noted that they will run little "fillers" before the December 1 public session, but that they also have a new "toy," where someone could tape a short interview, and then the cable staff will put this on an interactive database. This could be done before the December 1 hearing, or even done after the hearing. A brief discussion ensued about how this interactive program works. Davidsen suggested that this would be better served if done after the hearing, to help keep the Charter foremost in citizen's minds. The members agreed to put the interactive program into use after the December 1 session. Kubby reported that she and Lensing were interviewed by WSUI, and there are to be two pieces - a weekend piece on Saturday; and then a 5- minute piece would also be done periodically. Werner reported that he left KXIC a voicemail but that he has not received a response. He will attempt to contact him again. Charter Review Commission November 22,2004 Page 2 Next, the facilitator infonnation sheet that Kubby prepared, handout CR65, was reviewed. Davidsen asked how topics, aside from what is listed here, would be addressed, as there are bound to be people at the hearing who want to ask these things. Sueppel stated that the large group is where the miscellaneous items will be addressed. Novick stated that she questions the members discussing "other voting systems." She feels they should take out any references to other voting systems. Sueppel stated that perhaps adding "possibility of discussing. ..." may help, but that he agrees with Novick in that they should remove this. He then noted that since this sheet is for the members use only, they could just make a notation to this effect. Karr quickly reviewed the set-up for the December 1 st hearing, noting that they will have meeting room A, as well as two adjoining rooms if needed for smaller groups; four flip charts; the handouts (red-line version of Charter); and name tags were suggested. It was further suggested that the nametags be pre-numbered for ease in breaking into small groups. Novick stated that she went through the latest redlined version ofthe Charter, and added some commas and semi-colons to aid in the Charter reading "more smoothly," and she asked for the members' comments on this. She would like to give this to Dilkes for review. Sueppel stated that Novick should give this to Dilkes, but asked that Dilkes hold on to this until they are ready to incorporate more changes, and do this all at once. The members agreed. Kubby suggested they have a sign-in sheet, and also suggested they use this to contact interested citizens about the January hearing. Novick asked if the high schools in the area were invited to the December 1 session. The members agreed to have Karr send the letter, regarding the session, to all three high schools. MEETING SCHEDULE There were no changes to the schedule at this time. Novick asked if the members wanted to change the December 8 meeting to 8:00 AM (instead of7:00), but members felt that with this being the first meeting after the December 1 st public session, they may need the time to review how the session went. REVIEW CHARTER Nothing at this time. OLD BUSINESS None. ADJOURNMENT MOTION: Chappell moved to adjourn the meeting; seconded by Novick. Meeting adjourned at 8:40 AM. G[: MINUTES DRAFT DEER TASK FORCE MEETING November 17, 2004 LOBBY CONFERENCE ROOM--CITY HALL MEMBERS PRESENT: Pat Farrant, Alan Nagel, Harold Goff, Pete Sidwell, Marty Jones, Linda Dykstra MEMBERS ABSENT: Jan Ashman, Peter Jochimsen STAFF PRESENT: Sue Dulek, Kathi Johansen OTHERS: Tim Thompson (IDNR), Greg Harris (IDNR), Vanessa Miller (Press Citizen), Drew Kerr (Daily Iowan) CALL TO ORDER Chairperson Farrant called the meeting to order at 5:40 pm RECOMMENDATIONS TO COUNCIL . Affirm the Long-Term Deer Management Plan . Adopt the 2004-2005 Deer Management Plan APPROVAL OF MINUTES Minutes of October 27,2004 approved with minor editing changes. MEMBERSHIP A vacancy remains open for the position of biologist/scientist. Task Force members were encouraged to continue to seek applicants for this position. DEER MANAGEMENT PLAN Farrant opened discussion to affirm the Long-Term Deer Management Plan and the 2004- 2005 Deer Management Plan. Farrant also updated the Task Force on the results of the Natural Resource Commission's meeting of November 10, 2004. The NRC agreed to support Iowa City's proposed deer kill with the stipulation that sharpshooting must occur after January 10, to avoid Iowa's December shotgun season, and only antlerless deer can be taken. Harris commented that it doesn't look like sharpshooting is working very well and bow hunting should be considered. Harris continued to say the system is broken and he receives many phone calls from Iowa City residents complaining about deer. Thompson added that last week University Heights passed an ordinance to allow bow and arrow hunting. Jones also suggested looking at other alternatives to sharpshooting. He expressed concern with the inability of the current system to control population. Jones added that 1 the deer population in west Iowa City has not been reduced by sharpshootings. Also a concern is the cost effectiveness of the program. Jones suggested exploring other methods such as bow and arrow hunting but noted he is not in favor of allowing this as a sport. Jones asked if bow and arrow hunting could be allowed at a reduced level or as a pilot program. Nagel asked if the Task Force can move forward with approving the plan and hire White Buffalo, Inc. but not close discussion for bow hunting this year. Goff added that bow and arrow hunting could not be done under the current city code. Farrant mentioned if bow hunting was going to be considered for this winter the city ordinance would need to be changed. If we are going to deviate from sharpshooting the Long-Term Plan would need to be revisited since the only method that currently meets the criteria established in the plan is sharpshooting. The current plan reads any method can be considered as long as it meets the following criteria: 1) public safety, 2) community acceptance, 3) effectiveness in maintaining the desired number of deer. Farrant added this is a very complicated issue and if changes for bow and arrow hunting is to be considered it should be opened up to the community for discussion. Farrant expressed concern about taking steps back to the very beginning and losing 7 years of extremely hard work. Farrant distributed a handout to the Task Force to help relay what has taken an enormous amount of effort and time to get us where we are today. A goal of the deer management plan was to arrive at a consensus about killing methods. Issues considered were cost, legality, risk to humans and humaneness. To permit meaningful, productive discussion, it was the consensus that the definition of a humane death is one that is instantaneous and painless. Farrant continued that she doesn't feel community acceptance has changed and suggested opening discussion up to listening sessions which is what was done in the past. Dykstra inquired ifthere is enough time to allow bow and arrow hunting for this winter. Sidwell added to go through the process of community acceptance would take a good deal of time and there may not be enough time to consider bow and arrow hunting for this winter. Sidwell continued that given the timing, sharpshooting is the logical thing to do this year and suggested continuing with the recommendation to hire White Buffalo, Inc. for this year but also review other options. Goff commented he feels the Long-Term Plan is a working document but mentioned there are different opinions on some of the interpretations of it. Goff mentioned the deer reflector system is something that should be reviewed. Farrant suggested expanding the system and has noted there is information available from the Regional University Transportation Center Deer/V ehicle Crash Information Clearing House that might be helpful in expanding what we currently have in place. 2 Discussion continued regarding affinning the two plans. Goff expressed concern that on page 3 and 4 of the 2004-2005 Deer Management Plan should state 282 antlerless deer. The Task Force agreed this change should be made. Marty Jones made a motion to approve the Long- Tenn Plan and the 2004-2005 Deer Management Plan. Nagel seconded. The motion passed unanimously. Jones asked if the Task Force could meet again to discuss other alternatives. Nagel also suggested meeting before December 6 to get organized and discuss other options. It was agreed to meet again prior to the City Council's December 6 Work Session. It was further agreed that the sharpshooting inquiry from Gary Brown be deferred to the next meeting along with discussion of the handouts. PUBLIC COMMENTS None. OTHER None. NEXT MEETING Thursday, December 2,2004 at 5:30 pm Lobby Conference Room ADJOURNMENT Meeting adjourned at 7:40 p.m. Minutes submitted by Kathi Johansen 3 Deer Management Task Force Attendance Record 2004 10/12 10/27 11/17 12/2 J. Ashman X X AlE L. Dvkstra X X X P. Farrant X X X H. Goff X X X M. Jones X X X P. Sidwell X X X A.Nal!el X X P. Jochimsen X AlE Key: X ~ Present A = Absent AlE = AbsentlExcused NM = No Meeting 4