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HomeMy WebLinkAbout1995-07-18 RecommendationBY-LAWS ARTICLE 1 - THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 - PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 - DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 - MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. When possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who is a member of the Local Homeless Coordinating Board, and one person who receives rental assistance. Section C. The term of office for each member shall be for three (3) years. New members shall be appointed to the Commission as vacancies occur. In order to ensure a staggered turnover, initial appointments shall be of three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice-Chairperson will be elected annually (in September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub-committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as maybe prescribed by the members from time to time. The Vice-Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position\appointment becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 - MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. An evening meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members and the City Council representative at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 - AMENDMENTS Section A. The By-Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By-Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. BY-LAWS ARTICLE 1 - THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 - PURPOSE Section A. The purpose of the Commission is to assess Iowa City's communit needs for housing, jobs, and services for low and moderate income residents public and private efforts to such needs. to promote ARTICLE 3 - DUTIES Section A. Duties of the Cc planning documents related to moderate income residents of Housing Authority and Communi~ regarding the same to the City Cou Council regarding the use of public residents; 4) actively publicize commu~ and seek public participation in needs; 5) recommend to the City changes, and modifications to the Iowa Cit shall include: 1) assess review policies and provision of housing, jobs, services, for low and City; 2) review policies programs of the Public Development Division make recommendations 3) review and ;commendations to the City ts to meet the n~ of low and moderate income develo housing policies and programs, needs and strategies to meet these from to time amendments, supplements, Code. ARTICLE 4 - MEMBERSHIP Section A. The Housing and Community De~ Commission shall consist of nine (9) members appointed by the City Council of All members shall be qualified electors of the City of Iowa City, Iowa, and shall as compensation but shall be entitled to the necessary expenses, inclu?ing oenses incurred in the discharge of their duties. ~ . Section B. When possible, persons' shall be appointe~l to the Housing and Community development Commission who have/expertise in construction or in finance. In addition, when possible, the Commission shall in~ude one person who is a member of the Local Homeless Coordinating Board, and one pe~on who receives rental assistance. / Section C. The term of office/~or each member shall be for three (3) years. New members shall be appointed to the Co~/nmission as vacancies occur. In order to ensure a staggered turnover, initial appointmen~'s shall he of three (3) members for each of one, two, and three years respectively. J Section D. The Chairpe~on and Vice-Chairperson will be elected annually (in September) from the Commission me~ersh!@..The Chairperson shall, when present, preside at all meetings, appoint sub-commif'tees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as maybe prescribed by the members from time to time. The Vice-Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. 2 Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position\appointment becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 - MEETINGS Section A. Meetings of this Commission shall be on a regular .monthly basis. An evening meeting date and time will be established by the Commission' A regular meeting may be cancelled if no urgent business a meeting. Section B. Special meetings of the be called by the Chairpersor may be ca of ama by the Chairperson and shall membership. Section C. Meetings shall be held in an (agenda) for all regular and special the media at least 24 hours before any Meeting Law shall be followed. The Chair appropriate members of the City staff shall be sent to Commission members and the prior to the regular meetings. cessible, pu[ meeting place. Notices of meetings gs shall be distributed to members and All provisions of the State Open presentative, together with ~ an agenda for all meetings. Agendas shall ;ouncil representative at least three (3) days Section D. A majority of the members quorum of any meeting and the ma present, shall be decisive of any moti, Commission (five or more) shall constitute a cast at any m~eting, at which a quorum is on, Section E. There shall be no vote proxy. Section F. Time shall be made aw ~ble during lar meetings for open public discussion. Section G. Minutes of all meeti~ s shall be prepared ~ distributed to the City Council within three (3) weeks of tt the manner ~ ~ the Council. Minutes of all regular and special meetings will be riled to all the Commissi¢ members during the week prior to the next meeting. Specific .~commendations for the Co ~cil shall be set off from the main body of the minutes and ~intments identified. ARTICLE 6 - AMENDME/?TS Section A. The By-LaWs of the Commission shall be amended ~'nly with the approval of at least a majority of the/Commission (at least five votes) at a regular meeting or a special meeting. (,~_. Section B. Policy changes or By-Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. tbylaws.hcd