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Home My WebLink About1998-07-07 Info PacketCITY COUNCIL INFORMATION PACKET June 19, 1998 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Use of City Streets, Plaza, and Public Grounds Letter from Mayor to Rich Russell (City of Coralville): Barrington Subdivision Memorandum from JCCOG Traffic Engineering Planner: Calming Summary Heights Teg Drive Traffic Memorandum from Library Director and Parking & Transit Director: Joint Project Memorandum from Assistant Transportation Planner Yapp to Recreation Commission and Riverfront & Natural Areas Commission: 5-Acre Driving Range on the Peninsula Memorandum from Parks and Recreation Director: Driving Range "On the Plaza" Events Schedule Release: Independence Day Observation Release: Iowa City Municipal Refuse Customers Minutes: PATV Board of Directors Agendas: June 18 Johnson County Board of Supervisors Parks & Proposed Elks Club Proposal for ~ C|ty or City Council Meeting Schedule and Tentative ~/ork Session Agendas June 18, 199: [July 3 INDEPENDENCE DAY OBSERVATION - CITY OFFICES CLOSED FridayI July 6 TBA 7:00p July 7 7:00p July 9 8:00a - 11 :OOa J July 10 9:00a - 11:00a July 27 7:00p July 28 7:00p SPECIAL FORMAL COUNCIL MEETING Executive Session Pending Litigation SPECIAL COUNCIL WORK SESSION Agenda Pending SPECIAL FORMAL COUNCIL MEETING SPECIAL FORMAL COUNCIL MEETING Executive Session Evaluations SPECIAL FORMAL COUNCIL MEETING Executive Session Evaluations COUNCIL WORK SESSION FORMAL COUNCIL MEETING (if necessary) Monday Council Chambers Council Chambers TuesdayI CouncH Chambers ThursdayI CouncH Chambers FridayI Counc~ Chambers Monday[ Counc~ Chambers TuesaayJ Counc~ Chambers FUTURE WORK SESSION ITEMS Hickory Hill West Chutes and Vaults Sales Tax Circus and Rodeo Permit Regulations Entrance Overlay Zone Party Ordinance Landfill Master Plan and Rates Sanitary Sewer Repair - New Policy Update Transit Interchange Water Project Update North End Parking Meeting dates/times subject to change USE OF CITY STREETS, PLAZA, AND PUBLIC GROUNDS (all approved by City Manager) CITY PLAZA 0 Ryan Fisher: Jazz performances (Saturdays, Summer 1998) 0 Kristen Baumlier: PATV distribute literature (Fridays, Summer 1998) STREETS AND GROUNDS ~ Teresa Welsh: Ragstock sidewalk sales (July 17-20) <~ Robed Corson: PALS 5K (August 8) June 19,1998 \ June 12,1998 CITY OF I0 W.d CITY Mr. Rich Russell Building Official City of Coralville 1512 - 7th Street P.O. Box 5127 Coralville, IA 52241-0127 Re: Barrington Heights Annexation Dear Rich: Thank you for the notification on the voluntary annexation request for the Barrington Heights subdivision. It is my understanding that the respective staffs of the City of Coralville and the City of Iowa City have been working on amendments to the 28E agreement between Coralville and Iowa City regarding future annexations and subdivision review for the two cities. The amended agreement is expected to come before the councils of Iowa City and Coralville by the end of this summer. Although the Barrington Heights annexation is not consistent with the agreement currently in place, the City of Iowa City will not object to this annexation assuming the revised agreement is proceeding. Ernest W. Lehman Mayor cc: Iowa City City Council City Manager jw/Itr/el-njss.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA J2240-1826 · (319) 3~;6-5000 · FAX (319) 356-J;009 C.ORALVILLE June 5, 1998 Ernie Lehman City of Iowa City 410 East Washington Iowa City, IA 52240 JUN 0 8 RE: Barrington Heights Annexation Dear Ernie: Attached please find a voluntary annexation request for a property currently located in Section 28-80-6 of Johnson County. I have enclosed a map and legal description for your review. This letter should serve as notice that the Coralville City Council has received this petition and will consider action at their June 30, 1998 meeting. This meeting will be held at Coralville City Hall, 1512 7th Street, Corc~lville at 7:00 PM. Please contact me at 351-2448 with any questions about this c~nnexc~tion. Sincerely, Rich Russell Building Officic3t CITY ADMINISTRATION 1512 7th Street · P.O. Box 5127 Coralville, Iowa 52241-0127 ~ 319-351-1266 · Fax 319-351-5915 l')en'L: L; I, I-' .T..'- f::'c~+hec 5.b. " I Lot' 2.- F: L~od's F, rsr ,C3F3 q,/'., 5'Z>'il-) IF7 '---' s~ T~ 2- .......I Faroup, Inc., Z~'/~- I ' · ?' Roll~r~ Voc ,/~ Vo el H ~ch~e 13: Vo~ ~;~6-2g5 ~ec-,-z58 IB'Bc/- 3'/- City of Iowa City MEMORANDUM Date: To: From: Re: June 17, 1998 City Council Doug Ripley, JCCOG Traffic Engineering Planner Teg Drive Traffic Calming Decision Summary At your June 15 work session you decided to retain the speed humps as a permanent feature on Teg Drive between Benton Street and Woodbury Court. The asphalt humps will remain until they begin to show signs of deterioration. At that time the City will repair or replace the humps with a more permanent installation. I have also contacted the resident in the southern portion of Teg Drive who has shown interest in working through the traffic calming program. I will keep you apprised of any developments. If you have any questions please call me at 356-5254. cc: Penny Bryn Neighborhood jw/menVdr-teg3.doc TO: FROM: Steve Atkins, City Manager Susan Craig, Library Director Joe Fowler, Parking and Transit Director DATE: June 12, 1998 RE: Joint Project Parking and Transit is working with the Library to offer families support when they attend events or check out children' s materials on Thursdays during the Summer Reading Program this year. Any child and accompanying adult who comes to the Library on June 25, July 2, 9, 16, 23 and 30 will be offered a stamp valid for an hour of parking in City ramps and gated lots, or a flee bus pass for their return trip home. Thursdays are when program events are held related to this year's theme--"Rock 'n Read at the Library!". We hope this encourages families to attend events of the summer reading program and make use or public transit and city parking facilities. Thanks for your support. 123 SOUTH LINN STREET IOWA CITY, IOWA 52240 SUSAN CRAIG, DIRECTOR INFORMATION 319-356-5200 BUSINESS 319-356-5206 FAX 319-356-5494 City of Iowa City MEMORANDUM Date: To: From: Re: June 1 O, 1998 Parks and Recreation Commission Riverfront and Natural Areas Commission John Yapp, Assistant Transportation Planner Proposed 5-acre Driving Range on the Peninsula At a meeting on June 8, 1998, the Ad Hoc Peninsula Parkland Committee met to discuss the proposal for the City to lease 5 acres of the Peninsula to the Elks Club for a driving range. The Committee recommends not to lease any of the Peninsula to the Elks Club for a driving range. Members of the Committee expressed concerns that a driving range, which would require frequent mowing and maintenance of the grounds on which it is I6cated, is contrary to the intent of the lower Peninsula as a low-maintenance natural area. In other words, a driving range would not be consistent in appearance and in use with the land on the Peninsula surrounding it. Concerns were also raised that the proposed driving range would be incompatible with the natural habitat and historical context of the Peninsula that the Committee is trying to promote. Also, it was felt that leasing public land to a private organization should not be condoned. I should note that only four members of the nine-person committee met to discuss this issue. They wanted their recommendation forwarded to the full Parks and Recreation Commission and Riverfront and Natural Areas Commission for their consideration. Cc: Steve Atkins Terry Trueblood Chuck Schmadeke Jeff Davidson Brad Neumann F:/shared/jccog/peninrec TO: FROM: DATE: RE: CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT MEMORANDUM City Council Parks and Recreation Director June 17, 1998 Elks Club Proposal for Driving Range At the request of Mayor Lehman, I am preparing this memorandum to delineate the reasons why the Parks and Recreation Commission voted to recommend against the Elks Club proposal to lease property in the peninsula area for the development of a driving range. There are two basic reasons the Commission opposes this proposal. They are: A driving range is contrary to the intent of the lower peninsula as a natural area and does not fit within the objectives established by the Peninsula Parkland Committee (see accompanying information). Leasing public parkland to a private organization for private use should not be permitted. Other concerns expressed, either by the Commission or the Peninsula Parkland Committee, include the following: Even though the initial lease may be for a short term period, there is concern that the Elks Club would want to extend the lease indefinitely once the driving range is established. Although the driving range would be adjacent to a new golf hole, the concern is that the driving range would be an additional "infringement" upon an area preferred to be natural. If the area is to be developed in a natural manner, it will take several years to establish native grasses, wildflowers, etc.; a driving range would delay this process. As nearly as we can tell, the driving range would be developed in the area of an archaeological find and an existing art project. A note worth mentioning is that we have hired a consultant to develop a conceptual plan and preliminary cost estimates for the development of this proposed peninsula parkland. It may be advisable to wait until this plan is completed before taking action on any alternative uses of the land. Barring any unforeseen circumstances, this plan should be completed by September or October, 1998. January 1998 Peninsula Parkland Committee summary of all recommendations prairie H~re a consultant to ;~repare a plan to ident~fV important site features to be preserved and develop a master plan showing how the site can be enhanced and utilized while protecting the natural environment. ~ A small parking area of 10-15 spaces should be made available on the upper or lower terrace of the Peninsula, the west side of the IRP dam, and at Crandic Park if a pedestrian bridge is installed. A trail head with restrooms and tables should be incorporated on the upper terrace, or on the lower terrace just below the upper terrace. :=> The site should be accessible from multiple directions. Install a pedestrian bridge over the Iowa River to Crandic Park or somewhere along Rocky Shore Drive. => A canoe landing 'beach" should be installed both above and below the dam, with' a portage walking trail in-between the two. :=> Signs telling about the wells, the depths to which they reach, and the 9eneral scheme of the water plant operation should be placed near the well houses. ~ Make sure the paved access road is handi-capped accessible. ~ Portions of the lower Peninsula should be a sensitive areas reserve demonstration area; Some of the sensitive areas may need to be enhanced in order to fully demonstrate them. Interpretative signs relating to the flora, fauna and geology of the area should be incorporated along the trail. ~ All planning for the area should include a trail connection from the Peninsula to the Water Plant site, including a connection to the Butler House. The eagle habitat should be preserved along the Iowa River. Create bird watching opportunities; Provide a place for the song bird chimney swift tower. Wildlife habitat should be preserved on the lower Peninsula. ecosystem should be recreated on the lower Peninsula, and the use of controlled burning should be evaluated. Other options besides burning to promote the prairie ecosystem should also be evaluated. Area resources and expertise should be utilized to make recommendations on the development and management of the lower Peninsula. Soccer fields, softball fields and other active uses should not be constructed on the lower Peninsula, as they would change the character of the area. Residential development on the upper Peninsula should have access to active park uses on City Park and within their neighborhood to discourage the temptation to create active uses on the lower Peninsula. More parkland might be required than is usually required for a residential development The archeological value of the site should be displayed and/or explained by interpretlye signs. Passive uses should be incorporated near the paved access roads / trails, such as benches, picnic tables, trash cans and bathrooms. Non-paved ~rajls should be created off of the main paved trail to bring people closer to t/~e river and the environmental features on the site. Create a buffer from the residential development on the upper terrace utilizing and preserving the wooded slope which separates the upper and lower terraces. Develop a comprehensive Plan for the Peninsula, water plant site, and private land in between during the district planning process for this area. Design the access road to curve more. Recognize historical significance of the peninsula area, for example, the area was very important tO the early development of the community, with the Coralville Mill site, etc. Create interpretire areas to promote the historical si(inificance of the area. Excessive numbers of signs, which could create visual clutter, should be avoided. Incorporate a historical theme along the entire Iowa River Corridor Trail. Plans should be updated for a trail connection from the west end of the Coralville connection trail to the IRP dam in Coralville. A parking area should be created near the west end of the IRP dam in Coralville. A pedestrian connection should be made from the west end of the dam to a sidewalk or trail system in Coralville. Planning associated with the reconstruction of First Avenue in Coralville should take into account providing such a connection. "On the Plaza" - Thursday Events Noon to 1:00 p.m. May 7 - September 24, 1998 {as of June 17, 1998) Date May 7 May 14 May 21 May 28 June 4 Description of Activity/Event for Publicity 'Preventing Unintentional Injuries in Children - Ages 0-14' - SAFE KIDS Coalition 'Vegetables in the Home Garden' - Master Gardener Barbara Schintler Ensemble from the Senior Center's New Horizon's Band 'Downtown Historical Tour' led by the Downtown Association 'Free 81ood Pressure Checks' - U of I Counseling/Health Promotions Organizer/Status of Event Cancelled due co weather Handful of people in audience Limited audience - mainly seniors Enthusiastic, interested small crowd of 10 - 12 for tour Cancelled due to weather June 11 'John Lake Band' sponsored by the Iowa Arts Festival Diane Sulg June 18 Eidercraft Gift Shop Display Susan Rogusky (Senior Center) June 25 July 2 July 9 July 16 July 23 July 30 August 6 August 13 August 20 August 27 September 3 September 10 September 17 September 24 'Creating an Image: Make-up, Skin and Hair Care' Includes Traditional as well as Creative Images such as Piercings, Tattoos, & Colored Hair - Downtown Association Volks March "Feeding & Care of Summer Garden Flowers & Potted Flowers" - Master Gardener Kasey Jurgensen Ensemble from the Senior Center's New Horizon's Band "Health & Fitness" - Downtown Association 'Attracting Birds and Butterflies in the Back Yard* - Master Gardener Ann Enck 'Animal Care and Adoption" - City of Iowa City Animal Shelter 'Sunny Perennials & Fall Divisions' - Master Gardener Tom Koeppel Seniors Standing Room Only 'Arts & Crafts - Making Personal Gifts out of Paper* - Downtown Association Police Department Activity 'Mostly' Heirloom Tomato Tasting" - Master Gardener Wendy Moses Tai Chi Demonstration 'Fall Fashion Show' - Downtown Association Ann Ashby (Downtown Association) Machele Wiebel (Human Resources)/Barb Coffey iDocument Services) Sunday Antrim (Master Gardeners) (Needs ampl, large . table, 2 chairs & parking passes Linda Kopping/Julie Seal Center) Ann Ashby (Downtown Association) Sunday Antrim (Master Gardeners) {Needs ampl, large table, 2 chairs & parking passes) Machele Wiebel (Human Resources)/Misha Goodman- Herbst. (Needs I table, 2 chairs) Sunday Antrim (Master Gardeners) (Needs ampl, large table, 2 chairs & parking passes) Linda Kopping/Julie Seal (Senior Center) Ann Ashby (Downtown Association) Machele Wiebel (Human Resources) Sunday Antrim (Master Gardeners) (Needs ampl.. large table, 2 chairs & parking passesl Linda Kopping/Julie Seal (Senior Center) Ann Ashby (Downtown Association) Todd Leach, Library AV Desk, Amplification Equipment, x5206 Date May 9 May 16 May 23 May 30 June 6 June 13 June 20 June 27 July 4 July 11 July 18 July 25 August 1 August 8 August 15 August 22 August 29 September 5 September 12 September 19 September 26 "On the Plaza" - Saturday Events 1:00 p.m, to 2:00 p.m. May 9 - September 25, 1998 (ae of June 17, 1998) Description of Activity/Event for Publicity Experimental Drawing with Tilden Broemser 'Finding and Appraising Used and Rare Books - Haunted 8ookshop On-the-Creek & Booken/ The West Side Players 'Clown Around" Iowa City Country Dancers z~-5 p.m. Creative Movement & Music - Deb Pava Singer 'Family Fun Days" - Downtown Association 'Earth Mother's Majimba Band* - sponsored by the Iowa Arts Festival Uncle Ezra Banjo and Guitar McCain & Horn Flute Duets Jazz Festival Tribute to Will Rogers - Lance Brown Old Capitol Barbershop Chorus Iowa City Country Dancers - 4-5 p.m. Young Footliters Children's Theatre - One Act Show from their Summer Season Earth Mother's Majimba - 4-5 p.m. Irving B. Weber Day - 1 o 9 pm Iowa City Country Dancers Potter's Wheel Demo - Kim Friese and Caribbean Street Music - Mac Dervo/Scotty Hayward 'Musical Storytime for Children' - Deanne Wortmann & Tom Nothnagel Iowa City Guitar Foundation Students Playing Classical, Rock, & Folk Music Tall Tales - Storytelling for Adults Earth Mother's Majimba Kol Shira Iowa City Country Dancers - 4-5 p.m. Organizer/Status of Event 20 -25 people artended, event went well and attendees seemed interested Limited audience Only 1 West Side Player showed up; Player had his hands full Performer enjoyed a crowd of approx 20 - 25. Weather made it difficult to maintain crowd. Hundreds of people attended! Diane Sulg Joyce Carroll (Parks & Recreation) Joyce Carroll (Parks & Recreation) (Needs amp, speaker, two microphones) No Additional Activity Planned Barb Black (Library) (needs amplification) Joyce Carroll (Parks & Recreation) Joyce Carroll (Parks & Recreation) Joyce Carroll (Parks & Recreation) Barb Black (Library) Joyce Carroll (Parks & Recreation) Joyce Carroll (Parks & Recreation) Barb Black (Library) Joyce Carroll {Parks & Recreation) Barb Black (Library) (Needs amplification ) Joyce Carroll (Parks & Recreation) Joyce Carroll (Parks & Recreation) Todd Leach, Library AV Desk, Amplification Equipment, x5206 f:\shared\ecodev\weekly .doc June 17, 1998 MEDIA RELEASE INDEPENDENCE DAY OBSERVATION Contact: City Manager's Office (356-5010) City offices at the Civic Center will be closed on Fdday, July 3, 1998, in observance of Independence Day. A schedule of other City services follows. Unless otherwise indicated, normal operations resume on Sunday, July 5. · Animal Shelter ~ Friday - closed. ~ Saturday - closed. · Iowa City Landfill ~ Friday - closed. ~ Saturday - closed. · Iowa City Public Library ~ Friday - regular hours. ~ Saturday - closed. · Iowa City Transit Buses ~ Friday - hourly service. ~ Saturday - will not operate. · Parking Meters ~ Friday - regular enforcement. ~ Saturday - not enforced; parking in ramps will be free. · Refuse, Recycling, and Yard Waste ~ will not be collected on Friday, July 3. Residents on the Friday route should place refuse and recycling at the curb by 7:00 a.m. on Monday, July 6. Residents on the Friday and Monday route should place yard waste at the curb by 7:00 a.m. on Tuesday, July 7. Residents on the Tuesday through Friday route should have refuse, recycling, and yard waste at the curb by 7:00 a.m. on their REGULAR collection day. The City cannot determine exactly when items will be collected. · Robert A. Lee Recreation Center ~ Friday - offices will be closed; however, the pool, gym, and game room will operate on regular schedules. ~ Saturday - offices will be closed; however, the pool, gym, and game room will operate on regular schedules. · Senior Center ~ Friday - closed. Congregate meals will not be served. ~ Saturday - closed. Congregate meals will not be served. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1126 · (319) 356-5000 · FAX (319) 356-5009 MEDIA RELEASE June 18, 1998 For immediate release CITY OF I0 WA CITY To: Iowa City Municipal Refuse Customers Yard waste container stickers for the new fiscal year beginning July 1, 1998 will be available for sale beginning Monday, June 22, 1998 at the Civic Center Cashier, 410 E. Washington Street, Iowa City, IA 52240 during normal business hours. The sticker, placed on a garbage container supplied by the customer, entitles the customer to once a week pick-up on their normal garbage pick-up day through June 30, 1999. The yard waste container may be no larger than 35 gallons and cannot weigh more than 50 pounds when full. The container sticker is an option offered in addition to the $1 yard waste bags. It is not mandatory that customers purchase a yard waste container sticker. The annual fee is $20 for each sticker if you come in person to buy the sticker at the Civic Center Cashier. If you would prefer that the sticker be purchased by mail, please send a check in the amount of $20.50, which includes mailing costs, to the Cashier at the above address. Do not send cash. On the memo line of the check, please specify "yard waste sticker", and include a mailing address if different than that on the check. Please allow 7-10 days to process a mail purchase. If you have any questions regarding usage of yard waste container stickers, please call the Iowa City Sanitation Division at 356-5180. Questions regarding cost and mailing can be directed to 356-5066. bc'dtrs~-I bc.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 PATV BOARD OF DIRECTORS Thursday, April 16. 1998 Meeting Room C, ICPL BOARD MEMBERS PRESENT: Mose Ha.vward, Holly Bell, Tim Clancv. Chris Randall, Greg Thompson. Julie Spencer, Andre Peerv. Robin Butler(notes). PUBLIC: Betty McKray, Mike Peterson - Meetifig called to order at 7: 10pm - March minutes approved (Clancy/Be!l) I. OLD BUSINESS Faciliw At last Ciw Council meeting, Council gave the OK for the Government Channel to leave the Civic Center. Paine. Randall and Clancv met with Dale Helling (Assistant City. Manager) and Drew Schaffer to discuss further details of a joint facility at 1580 Mall Drive. Points under discussion about the Mall Drive location and the PATV move include: -Current occupants will be at Mall drive location until November 1st. - There is no elevator to the basement: cost would be approximately $30.000 to install. - Building has 4.200 sq. ft. PATV can operate in half: Government Channel savs they could operate in halt: - Price of building: Government Channel is asking how much money PATV can contribute towards the facility. The asking price in S575.000. Government Channel is not certain what monev thev will be able to commit to effort. - PATV mav be able to stav in the library. a little longer: but the library is on a tight schedule based on the ~ant monev they are getting. - Randall, Paine and Peep,' looked at a space at 106 Linn Street as an option to lease: $1.500 per month. another ~oup is writing letter of intent, Peer?.' reported that he believes with the franchise a~eement a bank should give us a good loan. Peery. Randall and Paine will go to the bank next week to find out more specifics. Butler questioned whether individual board members will be accountable for the loan. (21 Fundraising -Painehassuggested budget cuts in the amount of $25,656 (this is - Staff has questioned whether we should hire someone to write _grants. We need to find sources ofgants. We may not need to hire someone: we could do it in-house. - Fundraising letter went out. We have received $620.00 with only 12 responses. This does not include several individual donations made prior to the letter being sent out. - Peery still at work on the cost projections. - The new committee structure is as follows: Banks/Businesses: Grants: City. Council & BTC: Publicity. & Media RecognitionsFriends of PATV: Events: Cost Projection: Small Businesses/In-kind: Peerv Randall, Bell. Walsh Randall, Bell, Clancy Walsh, Clancv. Spencer. Butler, Peery., Thompson, Paine Walsh. Havward Clancv Harvard. Peerv Spencer a rough draf~. (3) Guidelines Eve .rything is OK for PATV to start fundraising on air. II. NEW BUSINESS II1. REPORTS Meeting closed at 8:39pm. (Ha.vward/Pee~') 1~i17198 11:81:46 319-3.54-4213 -> 3193565H89 IOMfi CITV F-~R!{ Pag,., H82 Johnson County ]% iOWA m~ X_ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS June 18, 1998 FORMAL MEETING Agenda 1. Call to order following the informal meeting CORRECTION 2. Action re: claims Action re: formal minutes for canvass of votes for the Primary Election of June 9tn and the formal minutes of June 11tn 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. Clerk' s May monthly report. c) Discussion/action re: approval of computer purchases from Johnson County businesses by the County Auditor. d) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9751 of J. Donald Johnson. b) Final consideration of application Z9819 of Terry Brosh. c) Final consideration of application Z9820 of Scott Tomash. d) Final consideration of application Z9822 of R. Steven and Linda Duff, e) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 86/17/98 ll:8Z:Z1 319-35't-4Z13 -> 3193565889 IDm,~ CITY P-I/RI(Page: BB3 Agenda 6-18-98 Page 2 7. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting application: Application S9819 of Dave Durr requesting preliminary and final plat approval of Spartan Territory Subdivision, a subdivision located in the NE ¼ of the NE ¼ of Section 23; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (Fhis is a 2-1ot (l-lot farmstead split, l-lot residential), 10.68 acres, residential subdivision and farmstead split, located on the east side of Sandy Beach Road NE, approximately 2/3 of a mile south of the intersection in Sandy Beach Road NE and Mohawk Road NE Jefferson Twp.). Other 8. Business from the County Attorney a) Report re: other items 9. Business from the Board of Supervisors a) Motion authorizing Chairperson to sign contracts for right-of-way acquisition for a bridge replacement project on Calkins Avenue over Old Man's Creek with the following: 1. Right-of-way contract with William E. Hartsock and Twyla L. Hartsock for $135.00 'for Johnson County Project BROS-52(46)-- 8J-52. 2. Right-of-way contract with Howard Hartsock for $1,755.00 for Johnson County Project BROS-52(46)--8J-52. 3. Right-of-way contract with John Maxey, Trustee of the John B. Maxey and Betty J. Maxey Family Trust for $165.00 for Johnson County Project BROS-52(46)--8J-52. b) Motion authorizing Chairperson to sign contracts for right-of-way acquisition for a grade, pave, and recreational trail project on West Overlook Road between Dubuque Street and the Corps of Engineers property with the following: 1. Right-of-way contract with Albert Dolezal, Jr. and Erma P. Dolezal for $2,260.00 for Johnson County Project STP-S-52(45)--5E-52. 2. Right-of-way contract with Bemard L. and Teresa D. Dolezal for $880.00 for Johnson County Project STP-S-52(45)--5E-52. I)6/17/9B 11:83:81 319-354--4Z13 -> 319:Ei5651))9 IOIN) CITV I;!,!~( Page: BIt4 Agenda 6-18-98 Page 3 c) Action re: extension of Intergovernmental (28E) Agreement concerning delegation of Private Water Well Construction Regulation. d) Action re: contract with Systems Unlimited to provide supported employment services and authorize Chairperson to sign. e) Action re: Grant Agreement with Iowa Department of Economic Development for Housing Assessment and Action Planning Program. f) Action re: contract between Johnson Cottory and Coralville Public Library for FY '99 in the amount of $49,658.00. g) ~ Discussion/action re: Certificate of Substantial Completion for lower floor courtroom and of[ice renovation. h) Action re: change orders for Johnson County Courthouse, first floor courtroom and office renovations. i) Discussion/action re: ftreworks permits. j) Discussion/action re: appointments to the Johnson County Nutrition Advisory Board for a term ending June 30, 2001. k) Other 10. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attomey d) Other 11. Adjournment B6/1?/gB B9: 15:5? 319-354-4213 -> 3193565BIt9 II)&itt C I TV CLEIIK Page Johnson C?ly I __ 'i% iOr~VX~ "L_ Joe Bolkcom, Chairperson Charles D. Duffy Jonahhan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS June 18, 1998 INFORMAL MEETING Agenda -- --( ,,.:-~ '_._P. ::~ 1. Call to order 9:00 a.m. Review of the formal minutes for canvass of votes for the Primary Election of June 9th and the formal minutes of Jtme 11th 3. Business from Mary Kathryn Wallace re: Senior Center update. discussion 4. Business from the County Engineer a) Discussion re: right-of-way acquisition for a bridge replacement project on Calkins Avenue over Old Mans Creek with the following: 1. Right-of-way contract with William E. Hartsock and Twyla L. Hartsock for $135.00 for Johnson County Project BROS-52(46)-- 8J-52. 2. Right-of-way contract with Howard Hartsock for $1,755.00 for Johnson County Project BROS-52(46)--SJ-52. 3. Right-of-way contract with John Maxey, Trustee of the John B. Maxey and Betty J. Maxey Family Trust for $165.00 for Johnson County Project BROS-52(46)--SJ-52. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 3566000 FAX: (319) 356-6086 86/12/98 89:16:25 319--35q-4213 -> 3193565889 lOW CITY CLgRK Page 883 Agenda 6-18-98 Page 2 b) Discussion re: right-of-way acquisition for grade, pave, and recreational trail project on West Overlook Road between Dubuque Street and the Corps of Engineers property with the following: 1. Right-of-way contract with Albert Dolezal, Jr. and Erma P. Dolezal for $2,260.00 for Johnson County Project STP-S-52(45)--SE-52. 2. Right-of-way contract with Bernard L. and Teresa D. Dolezal for $880.00 for Johnson County Project STP-S-52(45)-SE-52. c) Discussion re: update on status of fight-of-way parcels still being · negotiated on shoulder widening project on Wapsi Avenue between Highway #22 and 520tn Street. d) Other 5. Business from Dr. Craig Mosher, Director of Mental Health/Developmental Disabilities Services of Johnson County a) Discussion re: contract with Systems Unlimited to provide supported employment services. b) Discussion re: renew contract with Mid-Eastern Iowa Community Mental Health Center to provide mental health services. c) Other Business from Graham Dameron, Director of Department of Public Health re: extension of Intergovernmental (28E) Agreement concerning delegation of Private Water Well Construction Regulation. discussion Business from Dwight Dobberstein, AIA, Project Architect for Neumann Monson PC Architects re: Johnson County Courthouse, first floor courtroom and office renovations. discussion 8. Business from the County Auditor a) Discussion re: businesses by the County Auditor. b) Other approval of computer purchases from Johnson County 9. Business from the Board of Supervisors 1t6/l?/tli 8':J:I?:R1 319--354-4Z13 -> 3193.56.511t9 lllq CI~ CIII!I! Pet~le Agenda 6-18-98 a) Discussion re: Page 3 Buchmayer Bend reconstruction and dust control agreements. (Jonathan) b) Discussion re: Johnson County S.E.A.T.S. Para-Transit Advisory Committee. (Joe) (SEATS) c) Minutes received 1. Iowa City Area Development Group, Inc. for May 8, 1998 2. Johnson County Nutrition Committee for May 18, 1998 3. Johnson County Task Force Heritage Area Agency on Aging for , May 18, 1998 4. Johnson County Mental Health/Developmental Disabilities Planning Council for May 19, 1998 5. Senior Center Commission for May 19, 1998 6. Sixth Judicial District Department of Correctional Services for May 27, 1998 7. Johnson County Board of Social Welfare/Cluster Board for June 1, 1998 8. Johnson County Decat Project Executive Committee for June 3, 1998 9. Comlville Public Library Beard of Trustees for June 3, 1998 d) Reports e) Other 10. Business from the County Attorney a) Report/discussion re: collective bargaining negotiations on Sheriff's unit. (Executive Session) b) Other 11. Discussion from the public 12. Recess FORMAL MEETING TO FOLLOW CITY COUNCIL INFORMATION PACKET June 26, 1998 IP1 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 July 6 WORK SESSION ITEM Memorandum from Neighborhood Services Coordinator and Notification Evaluation Senior Planner: Public Letter from Mayor to Chris Randall (PATV): Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Manager: MISCELLANEOUS ITEMS [ .'L,... ~_~..,..,.,],,. ,,!l~::qq:E~ .....[ ......,,~, ......J-L Z Proposed Meeting Implementation of Mixed Paper Recycling Pending Development Issues Internal Audits Memorandum from Assistant City Manager: FCC Order Regarding Rate Regulation Memorandum from First Assistant City Attorney: Plum Grove Acres Litigation: Update Memorandum from City Clerk: Abbreviations Memorandum from Planning and Community Development Assistant Director: Control in the Kirkwood AvenuelKeokuk Street/Summit Street Area Memorandum from Economic Development Coordinator and Human Services Coordinator: Social Services Cards Memorandum from City Engineer to City Manager: Wet Weather Memorandum from Parking and Transit Director: Transit Interchange Memorandum from Parking and Transit Director: Downtown Shuttle Letter from Jay Stein to Recreation Superintendent: Mercer Park Aquatic Center Release: Market Music Series ICAD President's Report- June 1998 Invitation: EK Jones Agendas: June 23, June 24, June 25 - Johnson County Board of Supervisors Meetings Agenda: June 29 Police Citizens Review Board Status Traffic Information Packet June 26, 1998 page 2 Invitation to the public meeting on the proposed draft plan of the South Central district. City of Iowa City MEMORANDUM Date: June 26, 1998 To: City Manager and City Council Re: Public Notification Evaluation As you may recall in February, 1998, the Neighborhood Council of Iowa City presented a 1 O-point Action Summary to the City Council describing how the public notification process in cases of rezonings, subdivisions, OPDH, special exceptions and variances could be improved. City Council directed staff to evaluate this request and prepare recommendations for the City Council. During this evaluation, staff reviewed the planning and zoning application processes of 27 cities to learn how our current process and the Neighborhood Council's proposal compare. Eight of these cities are located in Iowa, six represent other Midwestera college-towns, and nine represent larger US cities. (see Attachment A) The following is the Neighborhood Council's 10 suggestions (in bold print) for improvements in Iowa City's public notification process followed by potential methods to address these concerns: Develop a list of procedures for public notification. Applicants are currently informed of the notification process by staff through direct contacts. Most applicants are represented by engineering firms that are familiar with the process. A list of public notification procedures will be developed based on policies established as result of this evaluation. The procedural list can be distributed to neighborhood associations and incorporated into the application to ensure consistency of information. · Post signs when application is filed. · Give staff responsibility of posting and updating sign. · Update sign in timely manner. Currently, signs are posted at the property by the applicant as soon as the staff evaluation and the Planning and Zoning Commission or Board of Adjustment agendas are completed; six to eight (6-8) days prior to the formal meeting. In order to provide more notice through the posting of signs, there are a couple options that could be considered. Signs could be posted at the site as soon as an application is filed with the City Clerk's office. These preliminary signs would state that an application has been filed for a particular type of land use review such as a subdivision or rezoning, and provide a phone number that could be called for more information. A projected date for the first public discussion of the project be included at this time. It would be necessary to update or change this sign as various steps occur - P&Z or Board of Adjustment meeting is changed, any change in the original request occurs, the application is withdrawn or deferred, City Council review occurs, etc. This option could require 4-8 trips to the property, by the staff, to make changes to these signs. A sign could be posted at the property at the time the application is filed that details general information about the request. The sign could state that "persons interested in receiving ongoing information about the status of this project can contact 356-5230". This option shares the responsibility of being informed with the public. Staff would compile mailing lists based on the response to the sign and send out information as it is available. This option would increase staff and postage costs to provide this ongoing information. Numerous tdps to the property by staff to make changes to the sign would not be necessary. Various options were reviewed to determine who would be responsible for creation and installation of signs. Many larger communities that were surveyed require that the applicant not only install the signs but create them according to City specifications. Others charge a separate fee for the signs or deposits for reusable signs. As we are suggesting (see below) that the signs be redesigned to become somewhat larger and reusable, and because of the increased cost per sign, it is suggested that staff be responsible for placing and removing these signs. Use of staff to install/change the signs would increase costs. Although it is expected that most of the posting will be delegated to interns, there will be times when Planning staff must assume that responsibility, reducing time they have available for planning activities. · Use a sign that is readable from a car. · Use signs made of a reusable frame and sign face. The signs currently used are 22" x 28", partially hand-lettered, and are not weatherproof. The sun fades these signs and they deteriorate quickly in wet conditions. The quality of these signs is a direct result of attempting to keep the costs down and allow the developer to take responsibility for the installation and removal/disposal of the signs. If more permanent, weather resistant signs are desired, larger signs (24" x 36") that are constructed of a reusable corrugated plastic or aluminum are suggested. A metal frame could support these signs. Although the Neighborhood Council may wish to see larger signs considered, the size needs to be limited so that they can be reasonably transported and installed. The cost for the signs and frames would initially be substantial. Lettering used to describe the application will be printed in large block lettering on adhesive backed paper that can be applied and removed from the sign. Costs for this lettering will be minimal. Signs are currently required to be posted on each side of the property that is adjacent to a street except in cases where the property is very small such as a single family lot on a corner. To increase the opportunity for the public to see these signs, we could require or place one sign every 200 feet of frontage on each street adjacent to the site. Posting of signs can be an effective and efficient way of informing the public about land use issues. It is still necessary to consider the impact of too many signs or large signs throughout the community. Notify affected neighbors within 600 feet of all pending development approvals by mail. Currently, Iowa City sends notices to all property owners within 200 feet of the project site for rezonings and Board of Adjustment actions.. The 600' recommendation from the Neighborhood Council originates from the current code language requiring neighborhood meetings with developers and persons residing within 600' of an OPDH (overlay planned development housing zone) site less than 2 acres. In researching this process with other communities, it was found that 200 ft. is the average notification radius for the eight Iowa cities. However, five of the eight cities exclude public ways in this radius. Therefore the notice is sent to property owners beyond 200 linear feet from the property. Iowa City includes public ways in this radius. Public ways can be an average of 50'- 60' up to interstate right-of-ways of 300'. We recommend that the mailing radius be extended to 300 feet, including public ways. Extending this radius to 600' seems excessive based on our research. It was determined through reviewing previous applications in Iowa City that the increasing the notification radius from 200' to 300' would increase the average number of notification letters from 13 to 21 - an approximate cost increase of $4.00 per application (this figure includes printing, paper, envelopes and postage.) Sending out notification letters as soon as the application is filed, again with a limited amount of information might be another effective method of extending our notification methods. These letters could state the request made in the initial application and suggest contacting the Planning Department to receive ongoing information. Again, sending out information this early on in the process may generate more questions from the public requiring more staff time in responding to individual request. Staff will be monitoring this increase in time spent on public contacts if this proposal is initiated so we can track additional "costs". Inform affected neighbors of sub-division applications. Subdivision reviews currently require only the posting of signs, not the mailing of notification letters. Subdivision have been treated differently from zoning changes since subdivisions are primarily a technical review that allows for limited discretion on the part of the Planning and Zoning Commission and the City Council. The Neighborhood Council feels that subdivision design can have a significant impact on neighboring areas. We estimate that requiring notification of property owners within 300' for subdivisions would increase costs by an average of $12.00 per application. This does not include the costs associated with potentially increased responses to questions from the public. · Require applicants for planned developments to meet with neighbors within 600 feet, regardless of the size of the property. The recommendation of a meeting between neighbors and developers is included in Iowa City's Good Neighbor Policy (attached); recently reviewed and authorized by the City Council. This policy will be provided to developers and other applicants at the time the application is submitted. The Good Neighbor Policy does not provide minimum distances for neighborhood involvement and is at the discretion of the developer. The City Ordinance currently requires that only OPDH proposals less than 2 acres must have a neighborhood meeting. It was felt that OPDH developments of this size are typically in~ll projects that can have an impact on existing residential areas. If the City Council wishes to require meetings of neighbors and developers for a~ OPDH developments, the language in the City Ordinance would need to be amended. · Explore additional methods of notifying the public through Cable TV and other publications. In addition to the notification methods outlined above, Iowa City also publishes a legal notice in the newspaper in advance of the public meeting, and posts public meeting agendas in the Civic Center. Public hearing agendas can also be aired on Channel 4, and can be included on the City of Iowa City web page as soon as it is in operation. The following considerations should also be evaluated by the City Council: 1. Application fees have remained unchanged sinca approximately 1990. Expanding our notification process will increase mailing, sign, staff, and clerical costs. It is suggested that the fees be increased $25.00 per review to cover these additional costs and that the application fees increase annually, based on the standard cost of living index. The current and proposed fee schedule are as follows: REVIEW PROCESS CURRENT FEES Subdivision Minor $490 Major 490+ 15/lot Final 490 Combination 540+ 15/lot PROPOSED FEES $515 515+15/lot 515 565+ 15/lot OPDH Preliminary $490+ 15/lot Final admin. review 65 Combination P/F 540+15/lot 515+15/lot 90 565+ 15/lot Combination OPDH and Subdivision Preliminary $490+15/lot 515+ 15/lot Final 490 515 Combination P/F 540+15/lot 565+15/lot Rezoning 330 355 Voluntary Annexation 330 355 Street or Alley Vacation 120 155 Variance 275 300 Special Exception 275 300 Other BOA actions 275 300 Combination BOA Actions 325 350 2. An alternative or additional option to provide more time for notice before the initial Planning and Zoning meeting is to extend the period of time between when an application is submitted and the Planning and Zoning meeting. Currently the Planning and Zoning meeting is held 3 weeks after the date that a complete application is submitted to the City. Compared to other communities in Iowa, this period is brief. The average review period for the other Iowa cities in our survey was 5.5 weeks. Adding one week to the review process would allow notices to be mailed and signs to be posted two weeks before the meeting rather than our current practice of one week. Extending the initial review process must be weighed against an applicant's desire to receive an expeditious review. The City is often criticized by developers for the length of time that it takes to get an application approved, But as the survey indicates our initial review period is shorter than any of the other cities in our survey. If the initial review period is extended the overall length of time for a rezoning could be kept the same or shortened by combining the second and third reading of the ordnance at the end of the rezoning process. Staff will be available at your July 6 Work Session to discuss this memo. This information is coming to you earlier than usual as it was also sent to the Neighborhood Associations so that they may have sufficient time to review this information. cc: Karin Franklin ATTACHMENT A: PLANNING AND ZONING APPLICATION REVIEW AND PUBLIC NOTIFICATION PROCESSES IOWA IOWA CITY, IA AMES, IA BURLINGTON, IA CEDAR RAPIDS, IA COUNCIL BLUFFS, IA DES MOINES, IA DUBUQUE, IA SIOUX CITY, IA WATERLOO, IA P&Z REVIEW PROCESS · 22 DAYS · 28 DAYS *35 DAYS · 70 DAYS · 28 DAYS · 35 TO 56 DAYS · 24 TO 42 DAYS · 42 TO 56 DAYS PUBLIC NOTIFICATION PROCESS ,NOTICES SENT TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, 6-8 DAYS PRIOR TO PUBLIC MEETING ,NOTICES MAILED 10 DAYS PRIOR TO PUBLIC HEARING TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, INCLUDING PUBLIC WAYS ,NOTICE INCLUDES PROJECT DESCRIPTION AND 11" X 17" SITE MAP · NOTICES SENT I WEEK PRIOR TO PUBLIC HEARING TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, EXCLUDING PUBLIC WAYS · MAILING LIST OF PROPERTY OWNERS REQUIRED WITH APPLICATION FEES · NO MAILINGS ARE SENT · MAILING SENT TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, INCLUDING PUBLIC WAYS, BETWEEN 4 AND 20 DAYS PRIOR TO PUBLIC HEARING · TWO NOTICES MAILED TO ALL PROPERTY OWNERS WITHIN 250 FEET OF SITE, EXCLUDING PUBLIC WAYS, 20 AND 10 DAYS PRIOR TO PUBLIC MEETING · THESE NOTICES ARE OFTEN UNCLEAR AND BUREAUCRATIC · MAILINGS INCLUDE POSTAGE PAID COMMENT CARDS WHICH ARE PAID FOR BY THE PETITIONER AND COMPILED BY THE CITY · NOTICES SENT TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, INCLUDING PUBLIC WAYS, 7-21 DAYS PRIOR TO PUBLIC HEARING (USUALLY 7) · NOTICES ARE MAILED TO ALL PROPERTY OWNERS WITHIN 200 FEET OF SITE, EXCLUDING PUBLIC WAYS, 7 TO 21 DAYS PRIOR TO PUBLIC HEARING · NOTICES SENT TO PROPERTY OWNERS WITHIN 250 FEET OF SITE, EXCLUDING PUBLIC WAYS, 8 TO 30 DAYS PRIOR TO PUBILC HEARING · THESE MAILINGS ARE SENT WITHIN 5 DAYS OF APPLICATION · NOTICE INCLUDES A MAP SITE POSTINGS REGULATIONS · 22"X 28" CARDBOARD SIGNS PLACED BY APPLICANT 6-8 DAYS PRIOR TO MEETING. · (JUST STARTED) SITE SIGN REQUIREMENT: GENERIC REAL ESTATE STYLE SIGN, READS: ZONING ACTION PENDING" · PLACED BY BUILDING INSPECTION OFFICE (ABOUT) ONE WEEK PRIOR TO PUBLIC HEARING · SIGNS COST $80.00 AND ARE DOUBLE- SIDED · NO SIGNS REQUIRED · SIGNS MUST BE POSTED AT LEAST 14 DAYS BEFORE PUBLIC HEARING · NO SIGNS REQUIRED · NO SIGNS REQUIRED. · NO SIGNS REQUIRED · NO SIGNS REQUIRED. · 3' X 4' PORTABLE METAL SIGNS ARE PLACED AT EACH SITE, VERY READABLE (BUT GENERIC) FROM THE STREET (SO LARGE THEY NEED A TRUCK) OTHER PUBLIC NOTIFICATION · NOTICE SUBMITTED TO NEWSPAPER 6 DAYS PRIOR TO MEETING · NEWSPAPER NOTICE ONE WEEK IN ADVANCE · NEWSPAPER NOTICES PUBILSHED 21 DAYS PRIOR TO PUBLIC HEARING · AGENDA RUN ON PATV FOR 2 DAYS PRIOR TO PUBLIC HEARING · TWO MAILINGS ARE SENT TO RELEVENT NEIGHBORHOOD ASSOCIATIONS, INCLUDING AGENDA AND MAP · AGENDAS ARE ALSO SENT TO MEDIA ASAP TO ENCOURAGE COVERAGE · TWO LEGAL NOTICES ARE PUBLISHED IN THE LOCAL PAPER, 20 AND 10 DAYS PRIOR TO HEARING OTHER MIDWEST CITIES ANN ARBOR, MI BLOOMINGTON, IN CHAMPAIGN, IL LANSING, MI LIBERTYVILLE, IL P&Z REVIEW PROCESS ,35 DAYS *28 TO 42 DAYS ,28 DAYS ,35 DAYS PUBLIC NOTIFICATION PROCESS *NOTICES SENT 2 WEEKS PRIOR TO PUBLIC HEARING TO PROPERTY OWNERS WITHIN 300 FEET, INCLUDING PUBLIC WAYS *LETTER EXPLAINS PROJECT, WHAT WILL HAPPEN AT THE HEARING, HOW TO PARTICIPATE, AND WHAT WILL HAPPEN AFTER THE MEETING *PETITIONER IS RESPONSIBLE FOR COMPILING A LIST OF OWNERS OF PROPERTY ADJACENT TO SITE ,MAILINGS ARE THE RESPONSIBILITY OF PETITIONER, COPIES OF POSTMARKS MUST BE FILED WITH THE CITY AT LEAST 10 DAYS PRIOR TO PUBLIC HEARING ,NOTICES ARE MAILED TO PROPERTY OWNERS WITHIN 250 FEET, EXCLUDING PUBIC WAYS, 15 DAYS PRIOR TO PUBLIC HEARING *LIST OF PROPERTY OWNERS IS THE RESPONSIBILITY OF PETITIONER *NOTICE INCLUDES DETAILED DESCRIPTION OF PROJECT, LOCATION MAP, AND CONTACT PEOPLE ,PETITIONER FEES DO NOT COVER THE COST OF MAILINGS AND SIGNS *MAILING ARE ALSO SENT TO RENTERS WITHIN 250 FEET OF REZONING SITE ,POSTCARDS SENT 10 DAYS PRIOR TO PUBLIC HEARING TO PROPERTY OWNERS WITHIN 300 FEET OF SITE, EXCLUDING PUBLIC WAYS ,MAILING EXPLAINS THE ROLE OF THE PUBLIC HEARING IN THE PLANNING PROCCESS ,WRITTEN NOTIFICATION SERVED BY REGISTERED MAIL (RETURN RECEIPT REQUESTED) TO ALL PROPERTY OWNERS WITHIN 250 FEET OF SITE ,THE 250 FEET REQUIREMENT DOES NOT INCLUDE THE AREA OCCUPPIED BY PUBLIC ROADS, ALLEYS, AND OTHER PUBLIC WAYS. SITE POSTINGS REGULATIONS ,SIGNS ARE REQUIRED ,BRIGHT ORANGE, NOT WEATERPROOF ,PLACED 4 WEEKS AFTER APPLCIATION AND I WEEK BEFORE HEARING ,SOMETIMES THE CITY PLACES A SIGN AT THE SITE ,SIGN IS SIMILAR TO A REAL ESTATE YARD SIGN WITH A REUSABLE METAL FRAME ,2.5' X Y CORREGATED PLASTIC SIGNS WITH LASER PR1NTER GENERATED WEATHERPROOF LETTERING ,REUSABLE METAL FRAME ,CITY IS RESPONSIBLE FOR SIGN CONSTRUCTION AND PLACEMENT AT LEAST 2 WEEKS PRIOR TO PUBLIC HEARING · NO SIGNS REQUIRED OTHER PUBLIC NOTIFICATION *NOTICES ARE PUBLISHED IN LOCAL PAPER ,PUBLIC HEARING AGENDA PUBLISHED IN THE PAPER 2 DAYS PRIOR TO MEETING ,PUBLIC HEARING AGENDA AND INFORMATION CONTACT IS ALSO RUN ON LOCAL CABLE STATION 2 FOR 2 DAYS BEFORE PUBLIC HEARING ,NOTICES MUST BE FAXED TO LOCAL PAPERS 14 DAYS PRIOR TO HEARING AND WILL APPEAR 10 DAYS PRIOR TO HEARING ,NOTICES ARE PUBLISHED IN LOCAL PAPERS 30 AND 15 DAYS PRIOR TO HEARING *CITY MAY REQUIRE NEIGHBORHOOD MEETING BEFORE PUBLIC HEARING IF THERE IS SUBSTANTIAL CONFLICT · CITY IS RESPONSIBLE FOR THE PUBLICATION OF LEGAL NOTICE IN THE LOCAL NEWSPAPER AT LEAST 15 DAYS BUT NOT MORE THAN 30 DAYS PRIOR TO HEARING MADISON, WI LARGER US CITIES ALBUQUERQUE, NM BELLEVUE, WA MESA, AZ P&Z REVIEW PROCESS ,35 DAYS *GRANTS GENERAL PUBLIC 15 DAYS NOTICE, AREA PROPERTY OWNERS CONTACTED 6 DAYS PRIOR TO HEARING ,GRANTS GENERAL PUBLIC 14 DAYS NOTICE, AREA PROPERTY OWNERS CONTACTED PRIOR TO HEARING ,GRANTS GENERAL PUBLIC 14 DAYS NOTICE, AREA PROPERTY OWNERS CONTACTED PRIOR TO HEARING PUBLIC NOTIFICATION PROCESS ,MAILINGS ARE SENT TO PROPERTY OWNERS WITHIN 200 FEET OF SITE, INCLUDING PUBILC WAYS, AT LEAST 2 WEEKS PRIOR TO PUBLIC HEARING ,MAILINGS ARE ALSO SENT TO RENTERS WITHING 200 FEET OF SITE. ,NOTICES MAILED TO ALL PROPERTY OWNERS WITHIN 100 FEET OF SITE AT LEAST 6 DAYS PRIOR TO HEARING ,NOTIFICATION SENT TO PROPERTY OWNERS WITHIN 200 FEET OF PROJECT ,INCLUDES COMPLETE DESCRIPTION OF PROJECT *NEIGHBORHOOD GROUPS AND OTHER COMMUNITY GROUPS ALSO RECEIVE MAILED NOTICE ,APPLICANTS ARE RESPONSIBLE FOR DRAFTING LETTER TO ALL PROPERTY OWNERS WITHIN 300 FEET OF SITE ,FIRST CLASS MAILING IS PAID FOR BY APPLICANT AND MUST INCLUDE AN 8" X 11" PHOTOGRAPH OF THE SITE PLAN SITE POSTINGS REGULATIONS ,SIGNS MUST BE POSTED AT LEAST 15 DAYS BEFORE HEARING ,4' X4' DOUBLE-SIDED SIGN REQUIRED AT SITE ,CITY PROVIDES SIGN REQUIREMENTS TO DEVELOPER ,DEVELOPER IS RESPONSIBLE FOR SIGN CONSTRUCTION, INSTALLATION, AND REMOVAL WITHIN 7 DAYS OF DECISION *APPLICANT MUST FILE A CERTIFICATE OF INSTALLATION WITH THE CITY *SITE SIGN IS VOLUNTARY (BUT ALWAYS INSTALLED) 14 DAYS PRIOR TO HEARING ,4' X 4' SIGNS WHEN PROJECT INVOLVES PARCELS OF 10 ACRES OR MORE ,WHITE PLASTIC WITH BLACK LETTERS ,MUST BE VISIBLE TO PASSING MOTORISTS ,CITY URGES RE-USE OF SIGNS BY APPLICANTS OTHER PUBLIC NOTIFICATION *NEWSPAPER NOTICE AT LEAST 15 DAYS PRIOR TO HEARING *NEWSPAPER NOTICE 14 DAYS PRIOR OT HEARING PORTLAND, OR REDMOND, WA ST. PAUL, MN SCOTTSDALE, AZ SEATTLE, WA SHORELINE AND MERCER ISLAND, WA P&Z REVIEW PROCESS · DIRECTOR OF PLANNING MUST SCHEDULE PUBLIC HEARING WITHIN 51 DAYS OF RECEIVING THE APPLICANT' S COMPLETED APPLICATION FEES .,GRANTS GENERAL PUBLIC 10 DAYS NOTICE, AREA PROPERTY OWNERS CONTACTED PRIOR TO HEARING .,GRANTS GENERAL PUBLIC 15 DAYS NOTICE, AREA PROPERTY OWNERS CONTACTED PRIOR TO HEARING .PUBLIC COMMENT PERIOD IS EXTENDED FROM 14 TO 28 DAYS IF A WRITTEN IS SUBMITTED PUBLIC NOTIFICATION PROCESS .NOTICES MAILED TO ALL PROPERTY OWNERS WITHIN 400 FEET OF THE SITE WHEN INSIDE THE URBAN GROWTH BOUNDARY, AND 500 WHEN OUTSIDE THE URBAN GROWTH BOUNDARY, AND TO ALL RECOGNIZED ORGANIZATIONS WITHIN 1,000 FEET OF THE SITE .THESE NOTICES ARE MAILED AT LEAST 20 DAYS BEFORE THE SCHEDULED HEARING .COMMUNITY ORGANIZATIONS LOCATED IN THE AREA ALSO MAILED A NOTICE .,IF THE NOTICE AREA INCLUDES PUBLIC LANDS, THE FIRST NON-PUBLIC LAND IN THAT DIRECTION WILL ALSO RECEIVE A MAILED NOTICE .MAILINGS MUST INCLUDE A MAP OF THE SITE AREA .CITY MAILS NOTICES TO ALL PROPERTY OWNERS WITHIN 300 FEET OF SITE .APPLICANT REINBURSES CITY FOR POSTAGE · A 30- TO 45-DAY ADVANCE WRITTEN NOTICE SHALL BE FURNISHED TO THE AFFECTED DISTRICT(S) ,MAILING TO ALL PROPERTY OWNERS WITHIN 300 FEET OF SITE AT LEAST 30 DAYS BEFORE HEARING .NOTICE MAILED TO PROPERTY OWNERS WITHIN 300 FEET OF THE SITE .POSTAGE COSTS COVERED THROUGH APPLICATION FEES .NOTICES ARE MAILED TO ALL PROPERTY OWNERS WITHIN 300 FEET OF THE SITE AND TO CITIZEN GROUPS UPON REQUEST SITE POSTINGS REGULATIONS · A POSTING MUST BE INSTALLED AT EVERY SITE; FRONTAGES OVER 600 FEET LONG REQUIRE A NOTICE EVERY 600 FEET · APPLICANTS ARE RESPONSIBLE FOR INSTALLMENT AND REMOVAL OF SIGNS · APPLICANTS ARE REQUIRED TO FILE CERTIFICATION WITH THE CITY · FA1LURE TO FOLLOW THESE GUIDELINES AUTOMATICALLY RESULTS IN A 30 POSTPONMENT OF THE HEARING .8' X 4' WEATHERPROOF SIGN, INCLUDING SITE MAP, DATE OF PUBLIC HEARING, AND CONTACTS .APPLICANT IS RESPONSIBLE FOR ALL SIGN COSTS .MUST BE POSTED AT LEAST 10 DAYS PRIOR TO HEARING ,4' X 4' LAMINATED REb PLYWOOD SIGN ERECTED AT LEAST 15 DAYS PRIOR TO HEARING, 6" LETTERING ,APPLICANT IS RESPONSIBLE FOR THE COST OF SIGN CONSTRUCTION AND INSTALLMENT ,AFFIDAVIT AND PHOTGRAPHS VERIFYING THE POSTING IS REQUIRED ,8'X 8' WHITE PLASTIC SIGN REQUIRED AT SITE. BLACK VINYL LETTERING ,CITY CONTRACTS WITH A LOCAL SIGN COMPANY AND CHARGES $295.00 EACH ,2' X 4' WHITE PLASTIC, WEATHER- PROOF SIGN REQUIRED .SIGN INCLUDES PLASTIC POCKET CONTAINING INFORMATIONAL FLYERS .SIGNS ARE SUPPLIED BY CITY, AND APPLICANT CAN PAY THE CITY A $50.00 INSTALLATION FEE OR INSTALL THE SIGN THEMSELVES OTHER PUBLIC NOTIFICATION .PUBLIC NOTICE IN LOCAL NEWSPAPER AT LEAST 10 DAYS PRIOR TO HEARING · LIBRARY NOTICES · COMMUNITY TRAINING IN HOW TO WORK THROUGH PLANNING PROCESS .TWO LEGAL NOTICES IN THE LOCAL NEWSPAPER, 15 AND 30 DAYS PRIOR TO HEARING .FOUR PUBLIC POSTINGS OF HEARING AGENDA .CITY OPERATED SITE- POSTING HOTLINE · ,NOTICE IN COMMUNITY BULLETIN AND CITY WEBSITE .NOTICES PUBLISHED IN LOCAL NEWSPAPERS City of Iowa City MEMORANDUM DATE: TO: FROM: RE: June 26, 1998 City Council City Manager Implementation of Mixed Paper Recycling With the Council's approval, we have initiated the process to provide for mixed paper recycling at the curb as part of our City-sponsored recycling program. Since the time the Council directed this new policy, Gerry Kaefring, our Assistant Superintendent for Refuse Collection has resigned. This vacancy will make it more difficult to implement our new policy changes. I would expect that the implementation of the mixed paper policy would not occur until the fall of this year. The circumstances are such as that the Assistant Superintendent would have played a major role in directing these changes and, therefore, implementation will be delayed, C; Chuck Schmadeke Brad Neumann City of Iowa City MEMORANDUM Date: June 23, 1998 To: City Council From: City Manager Re: Pending Development Items An application submitted by Full Image LLC for a special exception to permit an in-door family entertainment center and a special exception to reduce the required off-street parking required for property located in the Community Commercial (CC-2) zone at 11 O1 S. Riverside Drive. An application submitted by S & J development for a preliminary plat approval of Country Club Estates, First Addition, a 17.34 acre, 21-1ot residential subdivision located at the west terminus of Phoenix Drive. An application submitted by Riverview Place Partners, L.P. to rezone 9.27 acres of land from Low Density Single-Family Residential (RS-5) zone to Sensitive Areas overlay/Medium Density Single -Family Residential (oSA-8) zone for property located on the south side of Taft Speedway west of Dubuque Street. A concept plan submitted by AI Streb for the annexation of 184 acres located south of Highway 6 and west of Sioux Avenue. Copies of this plan were distributed earlier. A concept plan and proposal to rezone portions of Saddlebrook from RS-8 to RFBH. jw/mem/sa-devel.doc City of Iowa City MEMORANDUM Date: June 22, 1998 To: City Council From: City Manager Re: Internal Audits You may recall during our most recent budget discussions, we had intended to undertake a number of internal audits, basically operational review of several of the City's operating divisions, with specific interest being our Equipment Division. With the death of Craig Standish, these projects have been set aside for the time being. We are recruiting for a new controller and as soon as we can settle on an appointment, we will get these audits back on track. Please keep in mind that we do not suspect any wrongdoing as a reason for these audits. A review of operational issues is our primary motivation. CC: Don Yucuis Chuck Schmadeke jw/merrdsa-audit.doc City of Iowa City MEMORANDUM Date: To: From: Re: June 24,1998 City Council Assistant City Manager FCC Order Regarding Rate Regulation Attached you will find the most recent ruling from the Federal Communications Commission (FCC) regarding the City's original challenge to TCI's calculated maximum permitted rate. This matter was originally heard by the FCC which ruled in favor of the City. TCI further appealed back to the Commission and attached is the most recent finding, again in favor of the City. Consequently, I have requested that TCI submit a plan for rebating the appropriate amounts to local subscribers. Let me know if you have any questions. Attachments cc: City Manager Assistant City Attorney Andy Matthews Drew Shaffer jwlmenVdh-fcc2.doc Federal Communications Commission DA 98-1056 Before the Federal Communications Commission Washington, D.C. 20554 In the Matter of: TCI CABLEVISION OF EASTERN IOWA Appeal of Rate Orders Denying Basic Service Rates in iowa City. Iowa (CUID IA 0090) File Nos. CSB-A-0424. CSB-A-0362 ORDER ON RECONSIDERATION Adopted: June 3, 1998 Released: June 8, 1998 By the Acting Chief. Cable Services Bureau: I. INTRODUCTION I. Pursuant to Section 1.106 of the Commission's rules, TCI Cablevision of Eastern Iowa CTCI") has filed a Petition for Reconsideration ("Petition") of Cable Services Bureau Order DA 98-0309 ("Bureau's Order") released on February 20, 1998.~ The Bureau denied TCI's appeals of two rate resolutions adopted by Iowa City, Iowa, ("City") that addressed TCI's 1996 and 1997 annual basic service tier ("BST") rate filings.2 TCI argues that the Bureau: ( 1 ) incorrectly rejected TCI's external cost treatment of a franchise-required relocation of cable; and (2) mistakenly upheld the City's decision to "refresh" TCI's inflation figure after TC1 made its initial rate filing. The City filed no opposition to the Petition. For the reasons stated below. we deny reconsideration. II. BACKGROUND AND DISCUSSION A. Required Relocation of Cable as Extemal Cost 2. Under Commission rules, cable operators may pass through the costs of some franchise requirements to their subscribers as external COSTS.3 When determining which franchise requirements are recoverable as external costs, the Commission asks whether they are specifically enumerated in the franchise g cement.4 and whether they produce costs that an operator would not have incurred without a a r 1.106 (1997); hlidon for buabltnl~on (MaHh II, 1998); !II ~ltvbion of laleFn low, il 98-109, 1998 g 67110 (1998). 'llqml of IK.d ha 0hie by II! Nitv~ion of IWjt'n lowl (lemaber 7, lll6) ("1196 lplad"); ~ of lml hie Met by TCI hblnbion of lettin loe (June 19, 1997) ("199~ lppnl"); Jw,f~hmmnt on da ~ of Ira] ~b hit 0~ by TCI hbln,i:an of brown lowt on bAtIf of flu ;by of Iowa C~, lm (lmabe II, 1991) ("hantnt on ~ lplml"); hahn leo. 96-189, ~ d lowt GilT, !l (0ctobe l, 1011) ( '1996 hohtlan 9, hahdon No. 07-161, CitI of lm '47 c.F.t !! 78.:zi(f), 'h da Maim. of r,,~hmntation of SHti0n of tin ~b hiehi bat !'l'mlio: ud Coaltuition bt of till: hit blultdon, Fire 0t~ on Federal Communications Commission DA 98-1056 franchise requirement.s The Commission has declined to extend external cost treatment to all possible circumstances.6 For example, the mere presence of a franchise requirement does not automaticall.,, result in a right to recover its cost as an external ost 7 c . Also, a cable operator's control over the cost of a franchise eat ent.s requirement is not an exclusive criterion for granting external cost tr m The Commission has outlined some specific situations when franchise requirements are and are not recoverable as external costs. An operator may pass through increases in the costs of providing public. educational. and governmental ("PEG") access channels and programming, meeting technical and customer service standards to the extent they exceed federal standards. and providing video, voice, and data transmission to or from governmental · - · 9 and educational nstitutto s. An operator may also pass through the costs of a franchise requirement that it i n remove aerial facilities and place them underground.~° In contrast, an operator may not pass through the costs of a requirement that it bury new cable underground, because the operator could have independently incurred them as part of an upgrade or rebuild of its system.~ Upgrades and rebuilds. even if mandatory. are not recoverable as franchise costs. ~2 3. TCI argues that the Bureau adopted a "peculiarly narrow" interpretation of a cable operator's right to pass through the costs associated with franchise requirements.~3 In its 1996 Form 1240 rate filing. TCI sought to recover the costs of a "forced relocation" of its cable facilities due to a municipal road project. The project caused the relocation of some utility poles on which TCI had strung cable. A City bcomieiion. brad bpm ud 0,~, ami ~ N~e of Proprod hitmaking, 9 ~ Rod IlK ll18 (¶ 4) (1991) ("t~#,~'). 'ff~mur~~'~ 11 ~ !tmi at fit (¶¶ Ill-Ill); ,,~~ 9 Ff, C Imi a 1117 (¶ 'l,t t'~lmm//~ 9 I'CC ~ at tlt l (¶ 89). ';'Y~~ ! t*CC !tmi at lltt (¶ 90). 't7 C.r.lt. t 76.916(a). "47 c.r.a. ['76.92S(a)(S); yar;ym~,~mm~'x~ 11 m a~ a 441-44Z (¶ 13t). "httiol at 3. 2 Federal Communications Commission DA 98-1056 ordinance, which TCI insists is part of the franchise agreement,'4 requires that an operator "shall. at its expense ... relocate in other public place any property of the Grantee when required by the City.'' ~s The City refused to allow TCI to treat these costs as external costs."' In its decision, the Bureau found that Commission regulations allow external cost recovery only for cable moved from poles to underground, while it appeared that TCI only moved its cable from pole to pole.': TC! maintains that the Bureau's distinction between cable moved underground and cable moved to new poles has "no logical basis" and results in a "badly contorted approach to forced relocates.'''8 TCI asserts that the Commission included "forced relocates" in its discussion of recoverable. franchise-required expenses in the Thirteenth Reconsideration. and did not limit external cost treatment to only one type of mandatory cable relocation.~'' 4. The City did not act unreasonably in applying Commission regulations, so TCI ma.~ not treat the costs of the cable relocation as external costs.''° An operator may not cite the part of its franchise agreement supporting higher rates while ignoring parts of the agreement which dictate otherwise. TCI admits that the franchise requirement to relocate property was part of the parties' franchise agreement (thereby meeting a threshold for external cost treatment), but does not acknowledge the condition that relocations would occur "at [TCrs] expense.''2' TC1 may not rely on the agreement's language favoring external cost recovery while ignoring the language that clearly precludes it. The operator freel}I entered into the franchise agreement and may not claim unfamiliarity with its terms. 5. Even if TCI could somehow avoid the explicit terms of the franchise agreement. TCI has failed to demonstrate that it would not have incurred the pole relocation costs in the absence of the franchise "1997 Appeal at 3; 1996 Appeal at 4. "Iowa r, it7 heM, Title II, Chapter 4, i 11-4-48(C) (enntml u Iowa City ladinane Ih. 95-3T00). "1996 lppul at 4; rdammnl on fiat llapul at 5; 1996 hintion at 1; 1991' holmion at 1; Iowa ~'s !Levis I hal is of rcc Form 1140 at S (Jue iT. 1996) (attnlmnt I in 1996 Appeal). "imu's 0flee at ¶ 17. "iMition C "//at 3-1, ..¢j~h the Mamr 0f s,,~lsmeut~on 0t bb'tiona of the rdhle hievision Creamer !'rottetion and binpetition Act of 1991: Kate llefuhtion, thimuth bet' on b~onaMmtiou, ll t'rdi lid 388 (199~) "~ llll ~ at 4; 1997 ~ at 5 n.t; hwa ~itl M, Tills II, Ihpttr 4, t 11-4-18(~). Federal Communications Commission DA 98-1056 requirement. TCI would have moved its cables regardless of the franchise requirement because the pole owner needed to move its poles to accommodate the road project. TCl's alternatives were to find another way to serve its subscribers in the affected area or quit serving them altogether. Furthermore, TCI has not presented a sufficient argument for treating its pole-to-pole relocation costs as external costs. considering that such relocation does not explicitly fall within the Commission's external cost recover? rules.:2 Although the Commission does explicitly allow external cost recovery for the mandatory relocation of cable from poles to underground.'''~ this kind of relocation creates significantly higher marginal costs than pole-to- pole relocation. TCI has not shown that its pole-to-pole relocation produced such extraordinary expenses. For these reasons, we affirm the decision to deny external cost treatment of TCI's cable relocation costs. B. Inflation Adjustment 6. TCI contends that the Bureau erred by affirming the City's 1996 decision to replace TCI's use of a 2.61% inflation figure with a more recent 2.22% number.2'~ In its initial Form 1240 filing on March 1. 1996, TC! used the 2.61% figure to calculate its rates, asserting that it was the most accurate figure available at the time.:s After TCI responded to the City's request for additional information. the City updated the inflation figure and recalculated the ratesY' The City then established TCI's maximum permitted rate ("MPR") in its 1996 and 1997 rate resolutions.:7 The Bureau upheld the City's actions: "When an operator revises its Form 1240 for a reason other than the availability of more accurate inflation figures, it must also take the'opportunity to refresh its rate calculations.''2s TCI argues that the Bureau's Order was factually in error because TCI did not revise its Form 1240, but simply provided an unsigned. working copy in response to the City's information requests.20 Moreover, although admitting that it erred in °19'47 C.F.I. § 76.gH(a); ,Fa/,,W,~~ 11 i'f,C Rcd at ttl-441 (¶ 131). "47 C.F.R. [ 76.915(a)(6). "1996 14zptzl at 1-39 1997 Appeal :t I. "gonnnt on b lppul, pp. 3-4. ~ u opem~'s oblifen to Woad to loui h. tn~hi~ authority ~equm for addidoul ~omation, t~ 47 C.F.R. §§ 76.937(e), 76.938, 76.939. z',l~# bnlu~o~ No. 96-H9, City of hm ~, I1 (kobet 8, 1996) (t~du~ ~'s ulalation of i~ ~ pemitted me for ~ ~ f~m $11.3036 to S11.1987 for ~ tmtu nontb foliowint Jut 1, 1996); boluion No. 97-161, ~ of tom cily, tom (!by ~-0, 1997) (L'educ~ TCI's nlcu~ion of iU mzinun peruled me from $11.70 to $11.66 for a mire nona foLlowin~ June I, 1997). "h'uu's ci'der at ¶ 13; ~ bn~m ~le Inborn i~am, 12 1~ ~ 7948, 7953-7967 (1997) ("~'), ~ 97-3fi (1997); ~ ~ ~mmni~ne ~y, ~ 97'1033 (1997). ~Y~ion at 1-3. 4 Federal Communications Commission DA 98-1056 computing an entry for PEG access payments. TCI states that the additional information proved that the error would not impact its rates. TCi concludes that because it committed no material error in the original filing. it should not be required to update its inflation figure. 7. In its Petition, TCI improperly limits inflation refreshing to those circumstances when an operator files a new. signed form that makes a correction having a material effect on its rates.3° Whether or not TCI's supplemental 1240 is considered an amended rate form. the City justifiably updated the inflation figure because TCI committed errors relating to its PEG access and pole relocation costs that required recalculation of the rate.3~ As stated in Cencom: II]f a rate ... has to be adjusted for reasons other than the availability of a more accurate inflation figure, e.g., because the operator failed to provide correct information in its rate justification or failed to complete its rate justification form correctly, the ILFAI recalculates the maximum permitted rate using the most accurate inflation information available?: We affirm the determination that refreshing inflation figures in this circumstance is fully consistent with Commission precedent. III. ORDERING CLAUSES 8. Accordingly, IT IS ORDERED that TCI's Petition for Reconsideration IS DENIED. 9. This action is taken by the Acting Chief, Cable Services Bureau, pursuant to authority delegated by the Commission's rules in 47 C.F.R. § 0.321. FEDERAL COMMUNICATIONS COMMISSION John E. Logan Acting Chief, Cable Services Bureau Gemneat n tin llqmJ at 1; ~ 11 tll 1~ at ?951-?957. Till don not dj.~e the [.zlhl o! errer rep,'~lht the !lO sere fro, I~t 7964. CITY OF I0 WA CITY June 24, 1998 Arlene Heck TCI 546 Southgate Ave. Iowa City, IA 52240 RE: FCC Order on Reconsideration Dear Arlene: Please submit a rebate plan to the City of Iowa City as soon as possible concerning the FCC's Order on Reconsideration, DA 98-1056, Appeal of Rate Orders Denying Basic Service Rates in Iowa City, Iowa, (CUID IA 0090, File Nos. CSB-A-0424, CSB-A-0362. If you have any questions concerning this matter, please don't hesitate to contact me or Drew Shaffer at 356-5046. Thank you for your assistance. , Dale Helling Assistant City Manager City of Iowa City of Iowa City 319/356-5013 cc: City Council Drew Shaffer tp3-1ds.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240o1126 · (:)19) 3~6-5000 · FAX (:]19) 3J6-~009 City of Iowa City MEMORANDUM Date: June 24, 1998 To: From: Re: The Honorable Mayor Ernie Lehman and Members of the City Council The Honorable Past Chair Patricia Eckhardt and Members of the Board of Adjustment Sarah E. Holecek, First Assistant City Attorney~ --' Plum Grove Acres Litigation: Status Update Plum Grove Acres, Inc. v. Board of Adjustment for the City of Iowa City; William Hiqh (sic), Susan L. Bender, Lowell Branclt, Kate Corcoran, and Patricia Eckhardt; Johnson County District Court Case No. EQCV 058560 As you know, on November 19, 1997 Plum Grove Acres, Inc., filed a Petition for Writ of Certiorari against the Iowa City Board of Adjustment and the members thereof as a result of the decision denying an application for a special exception for Lot 174, Court Hill-Scott Boule- vard Part IX, to allow a 4,666 square foot restaurant in the CN-1 zone. The Plaintiff's primary contention was that including the square footage of the basement floor area within the total, aggregate square footage floor area of a restaurant, which has a total square footage limitation in the CN-1 zone, was an incorrect and illegal interpretation of the Zoning Ordinance. Subsequent to the denial of the special exception application, the City Planning and Zoning Commission reviewed the square footage restrictions on restaurants in the CN-1 zone, and concluded that the intent of the CN-1 zone would be better served by tying the restriction to occupancy level rather than square footage, as this method addressed the actual use of space rather than applying a blanket limitation without distinction of use. Upon the recommendation of the Planning and Zoning Commission, the City Council amended the CN-1 zone ordinance to restrict restaurant size in the CN-1 zone based on occupancy levels. Subsequent to this ordinance amendment, the Board of Adjustment granted the applicant's special exception to permit a restaurant on the subject property, and a building permit was issued for the same on June 17, 1998. As a result of the foregoing, the Plaintiff, Plum Grove Acres, Inc., has dismissed their suit against the Iowa City Board of Adjustment in its entirety. We thus consider this matter closed. If you have any questions regarding this case, please feel free to contact me. CC: Melody Rockwell, PCD Eleanor Dilkes, City Attorney Steve Atkins, City Manager Marian Karr, City Clerk City of Iowa City MEMORANDUM DATE: TO: FROM: RE: June 23, 1998 Department Directors Madan K. Karr, City Clerk Abbreviations City Council has requested that abbreviations be spelled out at least once in every City document. For instance, the first time you use OCS (Office of Community Service) spell it out. It is not necessary to spell it out again in the same document. However, if you use the same abbreviation in another document (minutes, memos, etc.) - spell it out the first time in the document. Please communicate this request to all staff and minute takers as well. Cc: City Council City of Iowa City MEMORANDUM Date: To: From: Re: June 23, 1998 City Council Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Traffic control in the Kirkwood Avenue/Keokuk Street/Summit Street area At your June 15 work session we discussed traffic control in the Kirkwood Avenue/Keokuk Street/Summit Street area. A majority of Council was favor of retaining the existing traffic control at the Dodge Street, Keokuk Street, and Summit Street intersections with Kirkwood Avenue. You also directed us to continue with the evaluation of traffic calming measures for Highland Avenue between Yewell Street and Plum Street. We are currently in the alternative evaluation stage of this process, and will be meeting shortly with the Highland Avenue neighborhood group to discuss alternatives. A proposed project for implementation will not come to you for consideration unless it is endorsed by a majority of the neighborhood. Let me know if you have any questions regarding this matter. cc: Steve Atkins Karin Franklin Chuck Schmadeke Rick Fosse Doug Ripley Marcia Klingaman John Gross, Kirkwood Avenue Neighborhood Representative Highland Avenue Neighborhood Representatives jccogtp/mem/kid<wOO d .doc City of Iowa City MEMORANDUM Date: June 25, 1998 To: From: City Council ~ Davial Schoon, Economic Development Coordln bnd Severson, Huma Servsces Coordsnator' Re: Social Services Cards Early this year a group of downtown business owners, representatives from youth service agencies, youth, and City staff met to discuss people issues on the plaza. One of the issues discussed was panhandling. In response to community concerns about panhandlers in the downtown area in terms of safety and business issues, the City staff has put together and printed social services cards. Enclosed in your packet is a copy of the social services card. These cards list services available to persons in need within the Iowa City Community. The idea is that no one should have to panhandle in Iowa City, and these cards may help to guide persons in need. Social service groups and business owners can use the cards. Business owners can give the cards to their customers, so that when customers are approached for money in the downtown area, the customer can choose to give the panhandler the social services card instead of money. If you have any questions please contact David Schoon at 356 - 5236. Date: To: City of Iowa City MEMORANDUM June 25, 1998 Steve Atkins, City Manager From: Rick Fosse, City Engineer Re: Wet Weather This year's exceptionally rainy weather has been the subject of much conversation in elevators and at the bus stops. Outlined below is the weather's impact on our City and some of our public works functions. With few exceptions, this has been a year of frequent rather than heavy rains. The positive aspect of this is that localized flooding has been limited. The negative aspect is that conditions rarely dry out enough between rains to do much construction. Our heavy clay soils are slow to dry and contribute to the problem. We have lost about twice as many working days to wet conditions as we would expect in a normal year. Flows at out Wastewater Treatment Plants are above normal, but within our capacity to treat. We have had no reports of sanitary sewer surcharging anywhere in the community. This is partially because there have been few heavy rains of significant duration and because we have invested millions in problem areas. Since the flood of '93, we have made sanitary sewer improvements in the following neighborhoods: · Sandusky · Village Green South · Wylde Green · B'Jaysville · Longfellow · Highland/Plum These projects are a continuation of a major commitment to controlling sewer surcharging that dates back to the early 1980s. More projects remain, but for our community as a whole, we have significantly reduced the potential for basement flooding. On a more regional note, the United States Geological Survey (USGS) reports that through the end of May, this is the 8th wettest year on record for Iowa, and the wettest year-to-date since 1991 (1993 didn't turn ugly until June). The Corps reports that'the Reservoir is at elevation 697.5, which is 14.5 feet below the spillway elevation and about the 50% mark for volume. Because of the heavy rain received in Marshalltown, the lake level is expected to rise another 7 feet by the Fourth of July. At that point, about 40% of the Reservoir's storage volume will remain. Cc: Chuck Schmadeke City of Iowa City MEMORANDUM Date: To: From: Re: June 18, 1998 Steve Atkins, City Manager Joe Fowler, Director of Parking and Transit Transit Interchange At the informal Council meeting June 15, 1998, Council directed that a transit interchange facility be completed and operational by fall of 1999. To maintain this schedule, the facility will be designed in late 1998/early 1999. The public headng and bidding process will be in February and March 1999, with construction scheduled to start in April or May. Completion will be scheduled for mid-August 1999 to minimize disruption after the beginning of the fall semester at the University of Iowa. cc: Ron Logsden, Transit Manager jw/mem/jf-b~s.doc City of Iowa City MEMORANDUM June 24, 1998 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Reference: Downtown Shuttle When the Downtown Shuttle was proposed a goal of 60,000 riders for the first twelve months of operation was established. As we approach the end of eight months the Shuttle has carded 110,685 passengers. It is realistic to predict a first year ridership total of over 130,000. The current summer ridership average of 277 is above the original average projection of 230 riders per day. The majority of the rider continue to be on the south leg of the route. Attached is a sul of Shuttle ridership. cc JeffDavidson, Assistant Planning & Community Development Director Ron Logsden, Transit Manager Free Downtown Shuttle Ridership as of 6123198 Month Service Days South Loop North Loop TOTAL AVERAGE Month To Date Rides Average % Total Rides Average % Total Month To Date Month To Date November 19 December: 22 January 21 February ' 20 March 22 · April: May 20 June ~17: TOTAL 104 19 8075 425 86.8 1227 65 13.2 9302 9302 490 41 )~'Ho~ti~!:~=5d3~i~ii,~:i~:~:i:i~;~,~790,~ii:i.i,.!,~i~;':::,:~: !3.9i :i !2851 ' - 22153~ 584 62 11861 565 85.4 2021 96 14.6 13882 36035 661 :82 ,:~ i 2039~:! ~?t020!~i :~i,i189;5~:;i. :~:~3~~-' ,~i.~20:;=! ~ !i0.5 :: . :'227.92: 58827:,i~ , 1140 104 16400 745 87.1 2420 110 12.9 18820 77647 855 126 :::=: ;! ~:~4~' ;:, i! 782:,~::~; ~:~;::~B~,O!::!': :i~i2~3~. ;'~i~!:1. g~:i~::12;O) 2:1 9~57-~ 972~..;:i, ;5889 146 6990 350 79.7 1783 89 20.3 8773 105977 439 =163 ;:55~ ~4~;,~,,:,201:~'~~ :F:~.,~;5.~2 ~:5~2~,.'E ,~:::;~6,;.~;:, 27.5: ;:4708:~: ;~;1;106857 95409 86.2 15276 '13.8 110685 490 540 581 717 747 771 726 679 / ',JAY STEIN DOUG~ S. RUSSELL CATHERINE A. PUGHe STEIN, RUSSELL & PUGH, L.L.P. ATIDRNEYS AT LAW ENGLE;RT BUILDING P.~O. BOX 2416 IOWA CITY, IOrVVA 52244 June 22,1998 Mr. Michael E. Moran Superintendent of Recreation 220 South Gilbert Street Iowa City, Iowa 52240-1632 Dear Mr. Moran: COPY FOR YOUR INFORMATION FAX [31g) 351-6409 TELEPHONE t319) 351-5610 Just a note to thank you very much for your judicious decision as to the morning lap swim at Mercer Park Aquatic Center. I know that there was a real conflict here and I think you have reached a just decision in alleviating that conflict. Your willingness to listen has enabled the City to respond to the needs of its citizens. Again, thank you for your work. Yours sincerely, LJS.glg cc: Ernie Lehman Karen Kubby Dee Norton C:\LETTERS\MORAN6.22 L. Jay Stein IOWA CITY PARK AND RECREATI ~ N DEPARTMENT NeWs rlelc::se ..o.~: 3ss-s~oo FAX: 356-5487 June 23, 1998 FOR IMB~m~IATE P, ELEASE CONTACT PERSON: JOYCE CARROLL, 356-5100 The Iowa City Recreation Division will continue with its Market Music series in July. Weekly concerts will be held on Wednesday nights beginning at 5:00 p.m. in Chauncey Swan Park. Currently scheduled musicians are: July 1 July 15 July 22 July 29 Dixieland Band McCain & Horn Flute Duos Classical Guitars from the Iowa City Guitar Foundation Andy Carlson's Fiddling Class from Preucil School of Music Musicians interested in performing in August or September should contact Joyce at the Iowa City Recreation Division, 356- 5100. PRESIDENT'S REPORT IOWA CITY AREA DEVELOPMENT GROUP, INC. June, 1998 In the month of May we had two site visits. The first one was on May 5m with the Human Resource Manager. We visited seven companies in our area to discuss workforce. We met with Mark Edwards of Workforce Development and had lunch with Lon Olejniezak of Kirkwood on the jobs training program. We were told that if the company felt that they could not find the quality workers they needed, they would not continue their search here. On May 19th the consultants for the company visited. We had two meetings. One was in the morning in North Liberty and the afternoon in West Branch. Each meeting had the utilities- gas and electric people in attendance. Along with them we had the local phone company, city engineer, city manager, mayor, and support staff. They went over in detail each site. They looked at water, sewer, gas, electric, phone, roads, taxes, and incentives. At the end of the day they had information to report on whether either or both of these sites would be considered ~nalists. If they were selected they would take an option on 125 acres for 6 months with a possibility of a six-month extension. It was determined that they would select their number one site by sometime in July, however, they will keep a second choice in the event the first site becomes unusable. In the month of May I had the following meetings with the following people or groups: Ed Andrews- SiouxLand Chamber of Commerce West Branch Economic Development Group Bill Haggerty- Iowa Interstate Railroad Mike Koenig- Rexam Co. Tim Lesch- Mid-American Energy Jim Cattier- UTA In the month of May I attended the following: West Branch Town Meeting Chamber leadership group IDRC spring Congress Baltimore North Liberty-Coralville chamber luncheon Co.ralridge Mall tour Chamber of Commerce board meeting tIDED Workforce Development. Plan of work Special Events: Executive committee of ICAD visited with the Coralville city council on May 19* Retirement reception for Paul Wagner the director of the state of Iowa's European office. He was hired by Priority One to work in their European office Attended the Region 10 regional advisory board meeting as an ex-office member- the board reviewed and approved the region 10 customer service plan. This plan was submitted to the state's workforce development board. Moone's business P.M. on May 28t~ I did not attend American Economic Development's annual meeting this month because of time limitations ~ JUN 2 4= 1998 CITY MANAGER'S OFFICE: You are cordially invited to a dinner honoring E.K. Jones Friday, July 17, 1998 at the Radisson Highlander Plaza Iowa City, IA Dinner will be served at 7:00 pm with a Social Hour hosted by IABA at 6:00 pm Please RSVP by July 8th Please RSVP by July 8th. Dinner will be $20 per plate. Number attending Please include a list of names for those attending. Please make checks payable to PS AIR. BG/ZZ/g8 89:45:B? 319-354-4213 -> 31935GSBB9 ll]Yi:l I;ITY CI,gRg P,,8e BBZ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS June 23, 1998 INFORMAL MEETING Agenda 1, Call to order 9:00 a.m. 2. Review of the formal minutes of June 18hh 3. Business from the Johnson County Cluster/Social Welfare Board a) Discussion re: b) Discussion re: c) Other information requested conceming welfare reform. implementation and funding goals for 1998. 4. Business from the County Engheer a) Discussion re: bids received for Johnson County Reinforced Concrete Box Culvert Project L-T-27-1 (on Wapsi Avenue SW at branch of Buck Creek in .Section 27-78-5). b) Other Business from Kevin Doyle, Transportation Planner for Johnson County Council of Governments re: agreement between the city of Comlville and Johnson Cotrely for S.E.A.T.S. (SEATS) service. discussion Business from Linda Severson, Human Services Coordinator for Johnson County Council of Governments re: appointments to the Johnson County Mental Health/Developmental Disabilities Planning Council. discussion 913 SOUTH DUBUQLIE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 86/2.2/98 89:45:3? 319-354-4213 -> 3193565889 lOiS& I':-lTw/CLI~I~ Page 883 Agenda 6-23-98 Page 2 7. Business from Dr. Craig Mosher, Director of Health/Developmental Disabilities Services of Johnson County Mental a) Discussion m: renew contract with Mid-Eastern Iowa Community Mental Health Center to provide mental health services. b) Other 8. Business from the County Auditor a) Discussion of the following resolutions: 1) Resolutions transferring funds from the General Basic Fund to the Capital Projects Fund. Cl'his is a reallocation of funds.) 2) Resolutions transferring tim& from the General Basic Fund to the Capital Expenditures Fund. Clttis is a reallocation of funds.) 3) Resolution transferring funds from the S.E.A.T.S. Capital Expenditure Fund to the Capital Expenditures Fund. (This is a reallocation of funds.) 4) Resolution transferring tim& from the Rural Basic Fund to the Rural Capital Projects Fund. (This is a reallocation of funds.) 5) Resolutions transferring tim& from the General Supplemental Fund to the Capital Expenditures Funds. Cl'his is a reallocation of funds.) 6) Resolution appropriating amounts for the first quarter of Fiscal Year 1999. b) Discussion of computer purchases from Johnson County businesses. c) Other 9. Business from the Board of Supervisors a) b) Discussion re: agenda items for joint meeting of July 8, 1998. Minutes received 1. Heritage Area Agency on Aging Advisory Council for May 21, 1998 2. East Central Iowa Council of Govemments Board for May 28, 1998 (Joe) c) S.E.A.T.S. Director hiring process. d) Reports e) Other BG/ZZ./gB Bg:4G:ll 319-354--4Z13 -> 31535GSBB9 II]WR CITY CLERK Page BB4 Agenda 6-23-98 10. Discussion from the public Page 3 11. Call to order 1:30 p.m. - Meeting with County Elected Officials a) Discussion of the following: 1) Report/discussion re: salary survey implementation 2) Report/discussion re: performance-based budgeting 3) Report/discussion re: Space Needs Committee 4) Reports/requires from elected officials re: other matters 5) Time and date of next meeting 6) Reports/updates from County Elected Officials 7) Other 12. 2:30 p.m. - Department Head Meeting to discuss salary survey and implementation. 13. Recess I~iZ3198 89: 87: 43 319-35'1,--4Z13 -> 3193~65889 Ifigfi CITY CLERK Page BBZ J.~nsoa County IOWA Joe Bolkcom, Chairperson Charlie Duffy Steph~'n P. Lacina Jonathan Jordahl Sally Slutsman BOARD OF SUPERVISORS The Board of Supervisors will be attending the meeting of People for Equitable Para-Transit Services Meeting Location - Iowa City Public Library Room A Time - 6:30 p.m. - 8:00 p.m. Informal Meeting Agenda Wednesday, June 24, 1998 Call to order 6:30 p.m. Discussion re: eligibility criteria Discussion re: S.E.A.T.S. Advisory Committee Other Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 B6124191] 1B:51:55 319-354-4Z13 -> 3193565BB9 II]~ I::l'fi~ I:]/RI{P,,UB BBZ __ ]~ IOWA Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS CORRECTION June 25, 1998 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: claims 3. Action re: formal minutes of June 18th Motion to approve payroll authorizations signed by a majority of the Board by 5 p.m., Friday, June 26th. 5. Business from the County Auditor a) Action re: pennits b) Action re: reports c) Other 6. Business from the County Attorney a) Report re: other items 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B6/Z4/98 1B:5Z:16 319--354-4213 -> 3193565889 lOilfi CITY CLF,~ Page 883 Agenda 6-25-98 Page 2 7. Business from the Board of Supervisors a) Motion authorizing Chairperson to sign contract and contractor's bond with Division Constructors Company for bid received for Johnson County Reinforced Concrete Box Culvert Project L-T-27-1 (on Wapsi Avenue SW at branch of Buck Creek in Section 27-78-5) in the amount of $88,110.80. b) Action re: budget Transfer Resolutions 06-25-98-T1 thru 06-25-98- T10. c) Action re: Resolution appropriating budgeted amounts for the first quarter of Fiscal Year 1999. d) Action re: renewing contract with Mid-Eastern Iowa Community Mental Health Center to provide mental health services and authorize Chairperson to sign. e) Action re: agreement between the city of Coralville and Johnson County for S.E.A.T.S. service. f) Discussion/action re: fireworks permits. g) Action re: appointments to the Johnson County Mental Health/Developmental Disabilities Planning Council. h) Other 8. Adjourn to informal meeting a) 9. Adjournment Discussion re: (Sally and Jonathan) Inquiries and reports from the public Reports and inquiries from the members of the Board of Supervisors Report from the County Attomey ~ c'~ r-- · Strategic Planning and Performance Based Budgeting. AGENDA POLICE CITIZENS REVIEW BOARD June 29, 1998- 7:00 P.M. IOWA CITY PUBLIC LIBRARY MEETING ROOM A ITEM NO. 1 ITEM NO. 2 ITEM NO. 3 ITEM NO. 4 CALL TO ORDER & ROLL CALL COMMUNITY FORUM CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND/OR DOCUMENTS ADJOLrRNMENT You are cordially invited ~o a public meeNn9 on the proposed droll plan* of the 5ourh Cenrral Disrricr Thursday, July 9- ~:30 p.m. ,rowa City Transit Center 1200 5. l~iverside Ddve *Copies of the draft plan will be available by July 6 at the Zowa City Planning Office, 410 E. Washington. Zf you have questions or comments about the 5outh District Plan, please call A4elody t~oct<well, Associate Planner, 356-5251. I IP1 IP2 IP3 IP4 CITY COUNCIT, INFORMATION PACKET July 2, 1998 July 6 WO2K SESSION ITEMS Memorandum from Associate Planner Yapp: Entranceway Overlay Zone Memorandum from Civil Engineer McClure to City Manager: South Sycamore Regional Drainage and Greenspace Corridor Project Memorandum from City Engineer to City Manager: Riverside Drive/Arts Campus Storm Sewer Project Memorandum from First Assistant City Attorney: Proposed Nuisance Party Ordinance: Draft for Discussion, Review and Comment I IP5 Agenda July 8 WORK SESSION ITEM I IP6 IP7 IP8 IP9 IP10 IP11 IP12 IP13 IP14 MISCELLANEOUS ITEMS I Letter from Mayor to Henry Royer (McLeodUSA): Franchise Memorandum from Council Member Vanderhoef: Legislative Meeting Memorandum from City Clerk: Council Summer Meeting Schedule Memorandum from City Clerk: May 26 Work Session Letter from Parks and Recreation Director to Katie Lind: Dogs Memorandum from Civil Engineer Scott to City Manager: Landfill Planning Presentation Iowa City Police Department Use of Force Report - June 1998 Release: Iowa City Water Loss/Power Outage Limited Water Source Agendas: June 30 and July 2 - Johnson County Board of Supervisors Meetings Police Citizens Review Board (PCRB) info regarding community forum, revised date. Memo from City Manager regarding Storm cleanup. Agenda for the 7/7/98 meeting of the Board of Supervisors. City of Iowa City MEMORANDUM Date: To: From: Re: July 1, 1998 City Council John Yapp, Associate Planner "'//v Entranceway Overlay Zone At your April 6 meeting, staff presented a recommendation from the Planning and Zoning Commission that if the Council is in support of doing a study of entranceways and the protection thereof, they appoint a task force to study the issue. The public input received during Commission discussion of the issue last spring ranged from skepticism toward additional regulation of pdvate property, to encouraging public investment in the right-of-way, to advocating that the City should require a higher level of design. The task force, if the Council chooses to form one, would work with staff to formulate a recommendation of how the City can address the appearance of private property along entranceways. Various options for improving the appearance of entranceway corridors include establishing an entranceway overlay zone for specific portions of arterial streets, amending the zoning code for certain high-visibility zones (such as the CC-2 zone), applying conditional zoning agreements as rezonings occur, and investing public funds into entranceway beautification projects. At the April 6 meeting you requested more information about the land uses and character of our entranceways before determining how to proceed. The table below shows the percentages of residential, commercial, industrial, and public land found along Iowa City's nine entranceways. Property designated as Public includes parkland, school district, airport, state and federal property, and City controlled facilities. Public property is not normally subject to the regulations of the zoning chapter, however, it is the City's policy to adhere to the zoning code on City-controlled facilities. The land use percentages in Table I are based on land currently within City limits. The attached map gives a visual presentation of what land uses occur along these entranceway corridors. The percentages in the table below were calculated based on the linear feet of frontage of each zone adjacent to the arterial street, not on the size of each property, This is because properties varied so much in size and shape, and .because the appearance of the property from the street is based largely on the view from the frontage. Entranceway Overlay Zone July 1, 1998 Page 2 Table h Land Use Percentages Commercial Highway 6 East 14% Residential Industrial Public Total 27% 59% - 100% Highway 6 West 10% 56% 34% 100% Highway I Southwest 43% 40% 17%* - 100% Highway 923 South/Riverside Drive 8% - 48% 44% 100% Melrose Avenue 43% - 57% 100% Dubuque Street North 69% - 31% 100% Dodge Street North 91% 9% - - 100% Gilbert Street South 45% 39% - 16% 100% Rochester Avenue 4% 94% 2% 100% * This industrial zoned property is within an airport clear zone, and will be purchased in the near future to allow for airport redevelopmerit, Each of the entranceways has a different mix of land uses. Table II below describes the character of each entranceway, the approximate percentage of vacant parcels within City limits, and whether the entranceway includes public parks, trails, or open space which the City can control the appearance of. Tables I and II do not include information about land outside of City limits, which is primarily agricultural and suburban residential. As properties are annexed into the city, they will become part of the entranceway corridors. Entranceway Overlay Zone July 1, 1998 Page 3 Table Ih Primary Entranceways to Iowa City Highway 6 East Dominant Land Uses and Character Parks and Trails industrial and commercial trees spot residential buildings (BDI Industrial Park), areas, no public parks housing to the south (Bon or trails Aire, Saddlebrook), farmland Vacant* and Developed Land Percentages 5% (CI1) vacant, 95% developed Highway 6 West Highway 1 Southwest CRANDIC Railroad along north ROW, residential apartment buildings, medical centers (Veterans, UI hospitals) rolling farmland and commeroial (Honda Dealership, Menards, Wal- Mart, etc.) many trees, dirt ped/bike path along south highway ROW, tums into sidewalk no apparent parks, trails or public open space 0% vacant, 100% developed 38% vacant (RS5-4%, RM44-15%,CC2-14%, 11-5%), 62% developed Highway 923 South/ Riverside Dr. Melrose Avenue Dubuque Street North General Industrial, Public land (Iowa City Municipal Airport), intensive commerdal uses south of Highway 6 residential (mostly single family), West High School, "19th Century County Poor Farm" just inside city limits residential, university-related housing, City Park Ryerson's Woods at south end of entranceway, Sturgis Ferry Park at north end of entranceway King Park, bike/ped sidewalks, center median of street contains landscaping and trees newly constructed trail, landscaping and trees in Terdll Mill Park and City Park 14% vacant (11), 86% developed 14% vacant (IDRS-7%, RS5-7%), 86% developed 6% vacant (RS5), 94% developed Dodge Street North Highway commercial-related businesses, ACT, NCS and Northgate Park campuses Hickory Hill Park entrance near entranceway 14% vacant (CH1-2%, CO1-7%, IDORP~5%), 86% developed Gilbert Street farmland, "1st farm in Johnson South County", storage & wholesale fadlities (S & G Materials), construction-related and other businesses near Highway 6 Rochester residential (mostly single- Avenue family), First Presbyterian Church, Iowa City Water Treatment Facility Napoleon Park at south end of entranceway; McCollister Histodc farmstead no public parks or trails, much pdvate open space north of Rochester in Bluffwood neighborhood 37% vacant (IDRM-17%,CI1-20%), 63% developed 38% vacant (IDRS-27%, RS5-11%), 87% developed *This includes only property within city limits that does not yet have approved development plans Entranceway Overlay Zone July 1, 1998 Page 4 Currently, the City is able to apply standards regarding entranceway aesthetics dudng the rezoning process. Conditional zoning agreements for various properties have included standards limiting the number of freestanding signs, increasing landscaped areas, and requiring a higher level of scrutiny of building and site designs. Conditional zoning agreements cannot be applied if a property is already zoned for its intended use. The City has also begun targeting public funds toward entranceway beautification, including $100,000 per year for enhancing the public right-of-way. Enhancements may include landscaping, tree planting, decorative paving, or other similar investments. The intent of additional regulations along entranceways would be to supplement, not replace, this public investment. Conclusion The item entranceway overlay zone has been on the Planning and Zoning Commission's pending list for a number of years. The original impetus for researching and entranceway overlay zone came from concerns with preserving the natural features along our entranceway corridors as development occurs over time. Concerns about the City's entranceways have grown to include the desire for a higher standard of landscaping, signs, and building and site design in commercial areas, such as the Highway I west corridor. These concerns are evidenced by the conditional zoning agreements agreed to for many developments along arterial streets. If the Council is in support of appointing a citizen task force to facilitate a study of entranceways and to propose regulations for private property along entranceway artedal streets, staff recommends that it include members from the groups listed below that have shown an interest in the issue in the past year. Staff expects the task force would be able to forward a recommendation in approximately six months for your consideration. If the Council is not interested in appointing a citizen entranceway task force to propose regulations or other techniques to improve the appearance along entranceway, then deleting of the entranceway overlay zone from the pending list of Commission work items should be considered by the Commission and the Council. Attachment cc: Chamber of Commerce (w/o enc.) Homebuilders Association of Iowa City (w/o enc.) Project GREEN (w/o enc.) Environmental Advocates (w/o enc.) Friends of Historic Preservation (w/o enc.) Iowa City Neighborhood Associations (w/o enc.) Historic Preservation Commission (w/o enc.) University of Iowa (w/o enc.) jccoOtp/menVentmnce.doc 0 0 City of Iowa City MEMORANDUM To: Steve Atkins From: JeffMcClure Date: June 26, 1998 Re: South Sycamore Regional Drainage and Greenspace Corridor Project This project is scheduled to be discussed at the July 6, 1998 council work session. Engineering is ready to submit the Corps of Engineers 404 Permit application and begin acquiring property for this project, and we would like to refresh the City Council on the associated costs, obligations and issues before we do so. As proposed, the undeveloped property owners benefiting from this project will be responsible for all costs associated with drainage work including engineering and surveying fees, construction and land acquisition costs. Currently the estimated cost to these owners is $1,700 per acre. The City will bear the costs of the previously developed benefited areas as well as the non-drainage specific items such as landscaping, trails, roadway earthwork and the associated land acquisition costs. The $1,700 per acre has the potential to increase or decrease as the project continues as a result of construction or design changes, or high property costs. The property owners are being made aware of this during negotiations. Please review the attached memo to Chuck Schmadeke that outlines the City's timeline, costs and obligations. CC. Chuck Schmadeke, PW Director Rick Fosse, City Engineer Eleanor Dilkes, City Attomey. Ed Brinton, MMS Consultants, Inc. c:~asoffice\winworchprojects~southsyc~memo~tkins\06 26 98.doc City of Iowa City MEMORANDUM To: Chuck Schmadeke From: JeffMcClure Date: June 15, 1998 South Sycamore Regional Greenspace and Drainage Corridor: Project Time Line and Obligations We are ready to submit the Corps of Engineers 404 permit application. Following is what the application states the City is committing to. Public Works/Engineering project and construction management and COE obligations over the next 8 years total between $1,881,000 and $2,256,000. This is itemized on the attached spreadsheet. Parks and Recreation Department specialized and routine obligations are listed but costs have not been quantified. We anticipate recovering $936,000 through fees as the area develops. Please review the following commitments and let me know if we can send the application to the Corps. l .and and Construction Timeline 1998 Land Appraisal Obtain 404 Permit Land Acquisition 1999 Construction of Corridor Segment Plant Corridor Segment Construct Outlet Area Build Corridor Trail (2.2 mi) Plant Outlet Area Build Outlet Trail (0.9 mi) 1998 - ?005 Obligations: PW/F. nl/ineering Project Management City Personnel Construction Staking City Personnel or Consultant 1998 - 9005 Obligations: PW/Engineering (cont.) Earthwork and Trail Inspection City Personnel or Consultant Planting Inspection Consultant Submit COE Monitoring Reports - yearly for first 5 years of each area (8-year span) Consultant 1998 through Future Obligations: Parks and Recreation Mowing - general grass areas bi-annually for first 3 years, once a year following City Personnel Burning or Mowing - prairie and meadow plants Bennett - once a year - first 2 years Trained City Personnel - third year and every 2 to 4 years as necessary Determination of Existing Tree Quality City Forester Removal of Undesirable Tree Saplings - as necessary until area established City Personnel Protect New Plantings and Replace Unsuccessful Plantings City/Contractor/Neighborhood/Consultant Clean Sediment Traps (12) City Personnel - as needed - possibly twice a year until area is fully developed Convert Sediment Traps to Wetland Plant Beds Contractor Trail Repair and/or Upgrade to Hard Surface as Development Occurs City Personnel/Contractor Education brochures, Information Centers, Educational Signs, Kiosks City Personnel Litter Clean-up - throughout the year City Personnel Use of Neighborhood Volunteers, Youth Organizations, Mayor's Youth Program Overall Maintenance of Corridor, Trails, Vegetation, Wildlife - annually and as needed City Personnel CC. Rick Fosse, City Engineer Eleanor Dilkes, City Attorney Lon Drake, UI Ed Brinton, MMS Prepared by Jeff McClure 6/15~98 SOUTH SYCAMORE REGIONAL GREENSPACE AND DRAINAGE CORRIDOR ANTICIPATED COSTS PER PROPOSED COE 404 PERMIT APPLICATION 1 Land Acquisition 2 Corridor Construction 3 Corridor Trail Construction 4 Corridor Plantings 5 Outlet Construction 6 Outlet Trail Construction 7 Outlet Plantings 8 Project Management 9 Construction Management 10 Construction Staking 11 Eadhwork/Trail Inspection 12 Planting Inspection 13 Consultant/COE Repods Subtotal ' Contingency (20%) 'TOTAL 1998 1999 ,, $404,000 $575,000 2O00 2001 2002 2003 2004 2005 $292,500 ** $193,450 $50,000 $118,750 ** $21,000 $8,000 $1,920 $1,920 $1,920 $8,320 $8,320 $8,320 $20,000 $12,000 $7,500 $10,800 $10,800 $7,200 $5,760 $3,200 $21,120 $13,440 $17,280 $18,560 $433,120 $629,480 $592,030 $186,450 $640 $10,240 $10,880 $640 $10,240 $10,880 $640 $10,240 $10,880 ** Note: Trail cost shown is ACCIPCC surface. A wood chip surface is: Corridor Trail $70,200 Outlet Trail $28,500 including contingency, the TOTAL would be: $1,881,084. Page 1 $640 Total $404,000 $575,000 $292,500 $193,450 $50,000 $118,750 $21,000 $16,320 $24,960 $39,500 $28,800 $8,960 $106,880 $5,760 $6,400 $1,880,120 $376,024 $2,256,144 COECOSTS.XLS City of Iowa City MEMORANDUM Date: June 30, 1998 To: Steve Atkins, City Manager From: Rick Fosse, City Engineer ~ Re: Riverside Drive/Arts Campus Storm Sewer Project The July 7~ Council Agenda includes setting the public hearing for the Riverside Drive/Arts Campus Storm Sewer Project. This is a project that has not appeared in the Capital Program in its present form and deserves some explanation. The project is a spin off of the River Street Reconstruction Project and is a combination of three City projects (River Street Reconstruction, Ellis Alley Storm Sewer and Riverside Drive Flood Prevention) and one University project (Arts Campus Flood Prevention). The first two City projects are presently in the Capital Program. It became apparent dudng the design of the storm sewer outlet for the River Street Reconstruction Project that a reasonable solution could not be achieved without addressing all of the interrelated projects noted above. The resulting project will have a number of phases and a total price tag of approximately $1,530,000, of which the University of Iowa will contribute about 50%. Of the $776,000 City share, about $360,000 was anticipated in the two projects already in the Capital Program. The first phase of the project is anticipated to cost $415,000, of which $90,000 will be paid by the University. I will present a brief overview of the project and its benefits at the July 6t~ work session. Cc: Chuck Schmadeke City of Iowa City MEMORANDUM Date: July 2, 1998 To: From: Re: The Honorable Mayor Ernie Lehman and Members of the City Council Sarah E. Holecek, First Assistant City Attorney:~"~ Proposed Nuisance Party Ordinance: Draft for Discussion, Review Comment and Attached please find a draft of a proposed "Nuisance Party Ordinance" which is essentially a compilation of the Ames, Iowa nuisance party ordinance and prevention of underage drinking ordinance. Relative to this draft, I have the following comments: In contrast to officers' current authority, this approach allows a police officer who observes illegal conduct, either under state or local law, to order that the party cease and disperse immediately. Currently, for example, a disorderly house charge requires "a disturbance to the neighborhood", which local Magistrates have interpreted to require a complaint by a neighbor, not just the officer's opinion that the noise/activity would be disturbing. This authority to order that the party cease and desist is further bolstered if an attendee of the party is charged with an enumerated crime, as a "rebuttable presumption" is created that the party is indeed a nuisance. Additionally, you will note that the proposed ordinance places a duty on the party host to control the gathering, at least to the extent that the prohibited activities in which the host participates are either intentional or within the reasonable expectations of the host. Thus, responsibility is not "automatic", but is must be shown that the host was either a participant, encouraging or otherwise could reasonably foresee the prohibited activity. A simple example of this might be that if a host did not allow party attendees to use their restroom, it is reasonably foreseeable that attendees would use the host's or neighbors' yards. City staff instrumental in the development of this ordinance will be available to discuss this proposal at your July 6, work session. If you have any questions, please feel free to contact me. cC: Marian Karr, City Clerk Steve Atkins, City Manager Eleanor Dilkes, City Attorney R.J. Winkelhake, Iowa City Police Chief sarah\council~partyord .mmo Prepd by: Sarah E. Holecek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240; 319-356-5030 ORDINANCE NO. ORDINANCE AMENDING THE CITY CODE OF THE CITY OF IOWA CITY, iOWA, BY ENACTING A NEW SECTION NUMBERED 8-5-8, ENTITLED "NUISANCE PARTY REGULATIONS," PROVIDING FOR THE DEFINITION AND REGULATION OF NUISANCE PARTIES, AND PROVIDING A PENALTY FOR VIOLATIONS OF SAID REGULATIONS. WHEREAS, it is the intent of the Iowa City City Council to address and discourage criminal behavior and negative externalities associated with uncontrolled social gatherings and parties; and WHEREAS, it is the intent of the Iowa City City Council to hold persons sponsoring and/or hosting social gatherings and parties accountable and responsible for behaviors and negative externalities associated with such gatherings and parties; and WHEREAS, placing nuisance regulations on such gatherings and parties will address negative impacts associated with such gatherings and parties through accountability and penalties; and WHEREAS, placing nuisance regulations on social gatherings and parties is in the best interests of the health, safety and welfare of the citizens of Iowa City, Iowa for the reasons stated above. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION I. AMENDMENT. Title 8, Chapter 5, entitled "Miscellaneous Offenses" of the City Code be hereby amended by adding a new section 8, entitled "Nuisance Party Regulations", as follows: Section 8-5-8: Nuisance Party Regulations A. Nuisance Party Defined. A social gathering or party which is conducted on premises within the City of Iowa City and which, by reason of the conduct of those persons in attendance, results in any one or m_oEe of the following conditions or events occurring at the site of said party or social gathering, or on neighboring public or private property: public intoxication; unlawful consumption of beer, wine or alcoholic beverages in a public place; outdoor urination or defecation in a public place; the unlawful sale, furnishing, dispensing or consumption of beer, wine or alcoholic beverages, including but not limited to the sale, furnishing, dispensing or consumption of beer, wine, or alcoholic beverages to persons under legal age in contravention of state law; the unlawful deposit of litter or refuse; the damage or destruction of property without the consent of the owner of said damaged property; unlawful pedestrian or vehicular traffic; standing or parking of vehicles that obstructs the free flow of traffic on the public streets, sidewalks and/or right-of-way, or that impedes the ability to render emergency services; unlawfully loud noise; disorderly house; disorderly conduct; fighting; or, any other conduct or condition that threatens injury to persons or damage to property is hereby declared to be an unlawful public nuisance. For the purposes of this section, if there has been an arrest or citation in lieu of arrest of any person or persons in attendance at said social gathering or party for any criminal violation or municipal infraction, including, but not limited to, those criminal violations and/or municipal Ordinance No. Page 2 infractions enumerated above, there shall be a rebuttable presumption that the social gathering or party is a nuisance party in violation of this section. B. Duty to Control Premises. Any person who is an owner, occupant, tenant, or otherwise has any possessory control, individually or jointly with others, of any premises, and who either sponsors, conducts, hosts, invites, or permits a social gathering or party on said premises which is or becomes a public nuisance as defined in subsection (A) above, and which nuisance is either the intentional result of, or within the reasonable expectations of, the person or persons having such possessory control is deemed to be in violation of this section. C. Dispersal; Failure to Disperse. The attendees of a party or social gathering that is or becomes a public nuisance as defined in subsection (A) above shall cease and disperse immediately upon the order of the Chief of Police or the City of Iowa City, or the Chief's designee; and, all persons not domiciled at the site of such social gathering or party shall leave the premises immediately. Any person who fails or refuses to obey and abide by such order shall be guilty of a violation of this section. D. Violation; Penalty. Violations of this section may be prosecuted as a simple misdemeanor or as a Municipal Infraction, as provided for in Title 1, Chapter 4 of this Code, as amended. SECTION II. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed, SECTION III. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION IV. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this __ day of ,1998. MAYOR ATTEST: CITY CLERK Approved by City Attorney's Office sNah/police/party.ord CITY OF I0 WA CITY JOINT MEETING CITY COUNCILS OF IOWA CITYAND CORALVILLE JOHNSON COUNTY BOARD OF SUPERVISORS IOWA CITY SCHOOL BOARD AGENDA Wednesday, July 8, 1998 City Council Chambers, 410 E. Washington St. 4:00 - 6:00 p.m. 1. Local Option Sales Tax 2. Alignment of Mormon Trek Blvd. (Iowa City) 3. Deer Creek Road/965 (Iowa City) 4. Proposed bike trail on west side (County) 5. Change in delivery of alternative/at risk services in the district (School) 6. Schedule next meeting 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 e, FAX (319) 336-5009 June 30,1998 Henry Royer McLeodUSA ATS 421 4th Ave. SE Cedar Rapids, IA 52401 CITY OF I0 WA Dear Mr. Royer: The City of Iowa City welcomes the prospect of a more competitive market for Cable TV and other tel·communications services, and I am pleased to know that McLeodUSA is interested in serving our citizens with a full range of these services. In order to place this issue on the November 3, 1998 election ballot, Council must pass a resolution directing the County Auditor to do so. This must occur prior to August 26, 1998. I have requested that staff determine a time table for actions necessary to meet the November ballot deadline, and that information should be communicated to you in the near future. Please do not hesitate to contact me or Assistant City Manager Dale Helling in the interim if you have any questions or concerns. Once again, we welcome your interest in the Iowa City community. Sincerely, Ernest W. Lehman Mayor CC: City Council Stephen J. Atkins, City Manager Dale Helling, Assistant City Manager Drew Shaffer, Cable TV Administrator ImVnem~e16-26.doc CITY 410 EAST WASHINGTON STREET , IOWA CITY, IOWA $2240-1126 · (319) 3S6-$000 · FAX (319) 3S6-:$009 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: July 1, 1998 Mayor and City Council Dee Vanderhoef, Council Member Legislative Meeting I will be attending the Iowa League of Cities Policy Committee meeting on July 14 in Des Moines. At that time we will be discussing possible legislative issues for the 1999 Iowa legislative session. I would welcome input for all Council as to issues they would like to see addressed by the League and the State legislature. City of Iowa City MEMORANDUM Date: To: From: Re: June 30, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Summer Meeting Schedule Please note the revised schedule outlined below. Revision #3 JULY Monday, 6, Special Formal- 6:30 p.m. Executive Session Special Work Session Tuesday, 7, Special Formal Wednesday. 8. Special Work Session - 4:00 p.m. (Joint meeting with Johnson County/Coralville/School Board) Thursday, 9, Special Formal - 8:00 a.m. (P&Z matters) Executive Session - (City Mgr/Atty/Clerk evaluations) Friday, 10, Special Formal- 9:00 a.m. (continued evaluations; if needed) Executive Session Monday, 27, Work Session Tuesday, 28, Formal AUGUST Monday, 24, Work Session Tuesday, 25, Formal SEPTEMBER Tuesday, 8, Special Work Session Wednesday, 9, Special Formal Monday,'21, Return to Regular Schedule All meetings are set to begin at 7:00 change by Council. cc: Media Cable TV Maintenance clerk\rnem~ccsched. doc p.m. unless noted. The above schedule is subject to City of Iowa City MEMORANDUM Date: To: From: Re: June 29, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, May 26, 1998 - 4:15 p.m. in Council Chambers Council: Champion, Lehman, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Karr, Holecek, Davidson, Neumann, O'Malley, Yucuis, Mitchell, Franklin, O'Neil, Trueblood. Tapes: Reel 98-66, Side 2; Reel 98-71, Side 2. AGENDA ITEMS (Agenda #7 - Agreement with Neumann Monson for multiuse parking facility on Iowa Avenue). The Mayor announced individual Council Members may stop by and discuss, with the architects, the design of the facility the morning of June 2 in the Neumann Monson offices. No quorum will be present to necessitate the posting of a Council meeting. (Agenda #9 - Amending budgeted positions in Information Services). Asst. Finance Director O'Malley present for discussion· PLANNING & ZONING Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: SETTING PUBLIC HEARING ON AN ORDINANCE VACATING SECOND AVENUE COURT, LOCATED BETWEEN FIRST AVENUE AND SECOND AVENUE, NORTH OF M USCATI N E AVEN U E. (VAC98-0003/WALG REEN'S). In response to Council, Franklin stated only the print shop and Second Act would remain on the corner and that determination of P&Z for light from the site was one foot candle at the property line· Franklin stated Council has the option of attaching additional conditions or changing them as they review the matter. SE'FI'ING PUBLIC HEARING ON AN ORDINANCE VACATING THE NORTHERN 200 FEET OF THE ALLEY BETWEEN LAFAYE'I'I'E STREET AND BENTON STREET AND BENTON STREET, WEST OF DUBUQUE STREET. (VAC98-0002/HAWKEYE LUMBER CO.). Franklin stated staff recommendation was to vacate and lease the property rather than dispose of it in order to preserve options later for re-development of the area. Council Work Session May 26, 1998 Page 2 ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, ARTICLE T, NONCONFORMING USES, STRUCTURES AND LAND, SECTION 5, REGULATION OF NONCONFORMING LOTS, BY CHANGING THE REGULATION OF NONCONFORMING LOTS OF RECORD. (FIRST CONSIDERATION). D. ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 5.4 ACRES FROM COMMUNITY COMMERCIAL (CC-2. 2.4 ACRES) AND GENERAL INDUSTRIAL (I-1, 3.0 ACRES) TO PUBLIC (P) FOR PROPERTY OWNED BY KIRKWOOD COMMUNITY COLLEGE AT 1806, 1810, 1814, AND' 1816 LOWER MUSCATINE ROAD. (REZ98-0003) (FIRST CONSIDERATION). E. ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION ON A 10-ACRE TRACT LOCATED ON THE SOUTH SIDE OF MELROSE AVENUE AND WEST OF WEST HIGH SCHOOL FROM LOW-DENSITY SINGLE-FAMILY (RS-5) TO PLANNED DEVELOPMENT HOUSING (OPDH-8) TO PERMIT AN 80 DWELLING UNIT RETIREMENT COMMUNITY. (REZ98-0002) (PASS AND ADOPT). CURBSIDE RECYCLING Solid Waste Coordinator Neumann reviewed Council discussion on May 11 and his May 15 memo on the proposed landfill ban of corrugated cardboard, multi-family recycling, and curbside recycling changes. After discussion Council directed staff to proceed with implementation of curbside pick-up of mixed paper (newsprint, magazines, office paper, junk mail). Staff Action: Proceed as outlined in Recommendation #3 of the May 4 memo from the Solid Waste Coordinator. Monitor program and report back on offering second container. (Neumann) AIRPORT NORTH COMMERCIAL AREA City Mgr. Atkins, Asst. City Attys. Mitchell and Holecek, Airport Mgr. O'Neil, Asst. PCD Director Davidson, PCD Director Franklin and Airport Commission Member Richard Mascari presented information. After discussion, Council agreed to proceed with design and plans for the installation of the infrastructure; expressed some support for construction of the ramp and taxiway of no state or federal funds were available and/or providing Iowa Jet Services with some sort of tax abatement; requested more information on the amount of investment, number of jobs, and anticipated salaries of the jobs; and specific information on exactly what Iowa Jet Services needs from the City to locate at the North Commercial Area of the airport. Staff Action: Letter will be written to Iowa Jet Services requesting the information noted above and the matter scheduled for Council Special Work Session on June 17. (Mitchell) ELKS UPDATE City Mgr. Atkins, P&R Director Trueblood, and Solid Waste Planning Coordinator Neumann presented information. Council requested that the Peninsula Parkland Ad hoc Committee made up of members from the Riverfront and .Natural Areas Commission, Park & Recreation Commission, and JCCOG Regional Trails and Bicycling Committee, convene and report to Council on the Elks request. Staff Action: Reconvene committee and report back to Council. (Trueblood) Council Work Session May 26, 1998 Page 3 COUNCIL AGENDArTIME (continued) Kubby noted the recent shootings around the Taylor Drive neighborhood and requested a system of communication, either through the Mayor or City Manager, to inform Council of high tension community concerns. Kubby also noted the suggestion for a Broadway Neighborhood Association. Staff will follow-up. The Mayor stated that updates are being provided to the Broadway Neighborhood Center on the situation in the area every couple of days. In response to Vanderhoef, the City Manager stated that any Section 8 housing resident can be removed from the program if proven to be involved in criminal activity, noting that the situation in the Taylor Street neighborhood is not public housing related. = Norton raised concerns regarding the addition to a house on Summit Street. PCD Director stated the request is before the Historic Preservation Commission and would only be addressed by the City Council if the applicant were denied the request and appealed to the City Council. 6. Kubby stated she was glad the entrance to the Civic Center had been cleaned up but noted it was sparse. The City Mgr. stated flowers and benches would be added. 7. Norton reminded Council of the Ronald McDonald fund raiser scheduled for June 13 and 14. Adjourned: 5:45 p.m. clerkimin,,052~,~:}c June 30, 1998 Katie Lind 24 Heather Drive Iowa City, IA 52245 Dear Ms. Lind: I am in receipt of your letter in which you express concerns about "irresponsible dog owners" in Hickory Hill Park. I know this is a problem and I sympathize with your concerns. These people are indeed breaking the law when they allow their dogs to run loose. Unfortunately, it is a law that is most difficult to enforce, due to the fact that neither the Police Department nor the Parks and Recreation Department has sufficient people power to patrol the park for several hours every day. There is a point where we have to rely on our citizens to abide by the law without the threat of a uniformed police officer ready to write tickets. Having said this, I would like you to know that I have met with the City Manager, the Police Chief and the Animal Control Supervisor to discuss this situation. Since our Parks and Recreation personnel are not authorized to write citations of this nature, the Animal Control Supervisor will assign personnel to a "bicycle patrol" in Hickory Hill Park to help curb the problem. They will not be able to do this on a daily basis, but they will patrol the park from time to time. We hope this will make people reluctant to allow their dogs to run loose, knowing they could be cited. We will also let our Park personnel know that they should make a point to observe when dogs are off leash in the park and inform dog owners that this is a violation of the law. They will also be instructed to call the Police if dog owners do not comply. While we don't know that anything can be done to completely resolve the problem, our hope is that this action will have a significant impact. Should you have any questions, please feel free to give me a call. Sincerely, T Iood, CLP Director of Parks & Recreation TGT/mk cc: Parks and Recreation Commission ~t~'Manager Police Chief Animal Control Supervisor Superintendent of Parks & Forestry 220 SOUTH GILBERT STREET IOWA CITY IOWA 52240-1632 PHONE (319)356-~;100 FAX (319)356-5487 DATE: TO: FROM: June 30, 1998 Steve Atkins, City Manager Daniel Scott, Civil Engineer Landfill Planning Presentation Due to necessary additional planning efforts, meetings and scheduling conflicts, the landfill planning presentation to City Council will be postponed from Monday, July 6 to Monday, July 27. If you require any additional information, please let me know at 356-5144. 410 EAST V~'ASHINGTON STREET * IOWA CITY, IOWA 52240-1826 , (319) 356-5000 , FAX (319) 356-5009 IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT June, 1998 OFFICER DATE 13, 20, 25, 30, 6-04 35, 39, 42, 43, 48, 49, 50, 54, 85, 98 48, 54 6-04 20, 36, 49 6-06 20 6-06 41 6-06 41, 42 6-09 CASE # INCIDENT 98804063 Search Warrant FORCE USED Officers assisted the Drug Task Force with a search warrant. All officers drew their respective firearms while entering the home. One person failed to obey officer's conunands to lie down on the floor. Officer placed his hand on the persons back and directed him to the floor. 98805178 Public Intoxication The subject was placed under arrest. During handcuffing, he attempted to pull away and resisted officers. He was taken to the ground and handcuffed. 98805211 SearchWarrant Officers assisted with a drug related search warrant. All officers had their firearm drawn when they entered the apartment. A person who was found hiding was directed to the ground. 98805241 Traffic Stop During a traffic stop, the officer saw a passenger make a furtive movement and Uy to hide a shiny silver object. He requested the person to get out of the ear. The passenger took an aggressive posture and stated he was going to hit the officer. The officer pulled him out of the car and 93805246 Possession Under Leg-,d Age, Open Container, Obstructing an Officer Offcer observed a person walking down the street with a cup of beer. When he stopped to talk with the person, she took off runrang. Officer grabbed her shoulder and escorted her back to the squad car. 98805317 OWI, Interference with Official Acts. Subject refused to get out of the car and attempted to drive away. Officer sprayed the driver with OC and got him out of the car. He was handcuffed. OFFICER 20, 35 11, 49 11 26 3, 49 27, 28 DATE 6-28 6-12 6-13 6-19 6-24 6-27 CASE # 98805179 98805435 98805440 98805640 98805845 98805901 INCIDENT PubUc Intoxication Warrant Service Public Intoxication PubUc Intoxication Indecent Conduct Public Intoxication Domestic FORCE USED After being placed under arrest, subject started to yell and walk away. Officer grabbed her arm. She pulled away and began kicking at the officer. Officers then grabbed both of her arms and put them behind her back. Subject walked away after being told she was under arrest for an outstanding warranL Officers grabbed her and placed her up against' the car. After being handcuffed she refused to get in the squad car. A pressure point control technique was used to get her in the car. Subject was fighting with bar employees. Officer placed one arm behind his back and escorted the subject out of the bar. Subject was placed under arrest, and refused to be handcuffed. Officer took him to the ground where he was handcuffed. Offricer attempted to place handcuffs on a person. He tensed up and refused. The officer placed him up against a trash container and then handcuffed him. Subject was place under arrest, and she attempted to kick officers. She was taken down and handcuffed. CC: Chi ~anager Captains Lieutenants Library City Clerk Lisa Handsaker From: Sent: To: Subject: Carol Sweeting Tuesday, June 30, 1998 8:27 AM I Manager's Office; Division; *All Civic Center Emp oyees; *City *Wastewater *Water Customer Services; *Water Plant Operations Iowa City Water Loss/Power outage limited water source Iowa City-At 3:10 Monday afternoon a devasting storm passed through Iowa City. High winds cut off power to the City's water plant at 330 N Madison St. The Water Division can also provide water from three storage reservoirs located at Emerald St., Rochester Ave., and Sycamore St. These storage reservoirs normally run on electricity, but have an auxiliary gas powered pump. When the storm knocked out the main treatment plant the gas powered pumps were used to provide water to the community at a reduced pressure. The treatment plant electricity was restored about 10:00 p.m.. The water in Iowa City was safe at all times. Although you may have noticed a reduced pressure. The storage reservoirs were used heavily during the outage. It will take a day or so for them to be replenished. We ask you to use water wisely over the next 24 hourts. Above all the water is safe to drink. If you have questions or concerns contact the Water Division at 356-5166. Page 1 Bf/Zg/98 IZ:ZZ:52 319-354-4213 -> 3193565889 I[1~ CITY CLERK Page B82 J~nson Courtly BOARD OF SUPERVISORS Joe Bolkeom, Chairperson Charles D. Duffy Jonathan lordahl Stephen P. Lacina Sally Stutsman June 30, 1998 INTOI~L MEETING Agenda Reconvene the Formal Meeting of June 25, 1998 at 9:00 a.m. a) Action re: application for Iowa Retail Cigarette Permit by Bryson- Clark, Ltd. for 380 Citgo located by 2722 120m Street NE, Swisher, Iowa. 2. Call to order following the formal meetinp~ 3. Review of the formal minutes of June 25m Business from Joel Wulf, Director of Adult Day Health Services and Dan Stre!!ner, Executive Director of Pentacrest, Inc. re: Pathways Adult Daycare. discussion 5. Business from the County Auditor a) Discussion of computer purchases from Johnson County businesses. b) Other Business from Mafiy Kelly, President for Iowa City Area Development Group, Inc. re: update on Iowa City Area Development. discussion 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 H6/Zg/98 1,?.:Z3:19 319-354-4Z13. -> 319356588 IIZI,IR [:l'fi? I:I, ER!{ Page 883 Agenda 6-30°98 Page 2 7. Business from the Planning and Zoning Administrator a) Discussion re: Road Management Study Options. b) Other 8. Business from the Board of Supervisors a) Letter from the city of Coralville re: Bangton Heights Annexation. discussion b) Letter from Census 2000 re: census address list review training. - ................. discussion c) Discussion re: FY '99 Nutrition Contract with Heritage Area Agency on Aging. d) DiscuSsion re: replacement on the Compensation Commission under Owners of Farm Property. e) Minutes received 1. East Central Iowa Employment and Training Consortlure for May 28, 1998 2. Hawkeye Area Community Action Program, Inc. for May 2a, 1998 3. Empowennent Zone Steering Committee for June 4, 1998 4. Johnson County Integrated Roadside Vegetation Management Committee for June 8, 1998 5. Mental Health Task Force for June 16, 1998 f) Reports g) Other 9. Discussion from the public 10. Recess 87/B1/98 !l:.37:43 319-354-4Z13 -> 3193565889 II!/l CITV r-I/RR Page HIE IOWA m> ] Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Styhen P. Lacina Sally Stutsnlan BOARD OF SUPERVISORS July 2, x998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of June 25 ! 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. Cottory Recorder' s monthly reports of fees collected. c) Other 6. Business from the County Attorney a) Discussion/action re: application for Iowa Retail Cigarette Permit by Bryson-Clark, Ltd. for 380 Citgo located by 2722 120th Street NE, Swisher, Iowa. b) other items 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 117/1tl/tt Blt:II:It~ 31g-354-4213 -> 31g':f~iiB II]l~q CII~/Ct,}mK Page 883 Agenda 7-2-98 7. Business from the Board of Supervisors Page 2 a) Discussion/action re: Agency on Aging. b) Discussion/action re: c) Other FY '99 Nutrition Contract with Heritage Area fireworks permit(s). 8. Adjourn to informal m~ting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attomey d) Other 9. Adjountment City of Iowa City MEMORANDUM Date: July 2, 1998 To: City Council From: City Manager Re: Storm Cleanup The City has initiated an emergency cleanup/response effort following the late afternoon severe storm that occurred on Monday, June 29. The cleanup effort is well underway. Our field supervisors have three overall goals in mind with respect to our response: 1) clean up the mess; 2) support the power company in its restoration efforts; and 3) return the community to some reasonable degree of commerce and community activity as soon as practical. Our cleanup crews have been working generally a 6 AM to 5 PM workday and will continue to do so through Friday, July 3. That day is a scheduled holiday, however, we have chosen to continue our cleanup effort by working that day. On Saturday, July 4 and Sunday, July 5 we will have a skeleton crew available to respond to emergencies and staff the Riverside Drive brush pile. We will return to the concentrated cleanup effort on Monday morning, July 6. The landfill was originally planned to be closed on Friday, July 3; however we have chosen to keep it open during that day. It will be closed on Saturday and Sunday. We expect our citizens might spend a good part of the weekend cleaning up, so we expect the curb piles to increase. With respect to community activities we believe we will have City Park and Mercer Park in reasonably good order in order for July 4 so the scheduled baseball tournaments can proceed. The Jazz Fest in downtown is still planned to proceed and we are now working on securing a generator to possibly reopen City Park pool. Storm debris that is related to construction materials, such as roofing materials, metal, etc. has been somewhat of a problem. Some of our citizens have mixed it with brush/tree limbs. We do plan to remove the construction related materials, but it will not occur for several weeks and we plan to charge for its removal. Citizens can take it to the landfill free of charge. We have experienced that some citizens are taking this opportunity to clean out the garage and piling it at the curb. Our first responsibility is to the organic/brush/tree debris. We can remove the construction material but will do so at a charge and citizens can call in to request removal of construction debris. As there will be no garbage pickup on Friday, July 3, we have had a few calls about what to do with any spoiled food. While we have not seen an overwhelming number of such calls we are planning to provide a packer truck at the Public Works yard at 1200 S. Riverside Drive. This truck will be marked with signing that indicates a drop off for spoiled food. Our citizens can bag the food, tie it tightly and await for curbside pickup on their regular day. Other concerns such as creek blockage, as some citizens are actually throwing debris material into the creeks. We did undertake a review of all major choke points where we normally have blockages. They have been cleared. I do suspect by the end of the weekend that the materials will return. We will hope no major rain occurs. We have spoken with representatives of the Corps of Engineers and the recent newspaper accounts of our discussions have been reasonably accurate. The Corps expects the Coralville Reservoir will peak at 709, which is 3 feet short of the spillway. This assumes we have no further major rainfall. We have located a supply of sandbags at the Public Works Yard just in case. If we do get any major rain, it is likely that the reservoir outflow will be increased and low lying areas may flood, such as Dubuque Street. The weather forecast is for rain over the next five days; however, the ten day forecast is for more normal weather. We will just simply have to wait and see. Wherever practical, we are using private contractors to assist us. Many have committed to others in our community. We refer using our own personnel for the curbside cleanup simply due to their experience and better understanding of how to work in traffic. On Friday and Saturday, we understand the Iowa Interstate Railroad will be attempting to remove the derailed trains. I understand they will be bringing in cranes and may need to cut up some of the trailer units in order to move them. Our concern here is more traffic control and the likely sightseeing event that is going to be created. Our cable television personnel were dispatched to the field and have been videotaping not only the sites of public damage but also recording damage in general throughout our community. This record is not only for posterity, but we will use this for any potential insurance claims we might have. The JayCees, at their initiative and after conversations with the Airport representatives, chose to postpone the 4th Of July fireworks display originally planned for City Park. We will work with them on an alternate date. It is unknown at this time. The power company has provided us with general information concerning how they are approaching the restoration of power. Evidently there are normally five major feeder lines that come into Iowa City. The supply of electricity is now being provided through only one of these feeder lines, so the electrical supply is somewhat precarious. The power has been restored to the water plant and the two wastewater plants. These were early and major concerns on our part. The power company worked well with our personnel in our communications center to get these the water and wastewater plants secure with respect to power supply. The power company is also attempting to restore power by way of a system-wide approach, that is, larger areas will be energized. It is difficult to predict the return to 100% supply. Throughout town you may see an occasional street blocked and it is generally due to downed wires. Most of our thoroughfares were opened early by City crews, and trees were cut up and pushed aside. Streets blocked now will be the result of downed lines and/or the fact that the power company is working in the area. The work of resetting poles and other power restoration prohibits working around through traffic. The public damage appears to be substantially street trees, City Park (both upper and lower), the Landfill, and a number of our publicly-owned housing units. The Landfill scale house was blown away in the storm and our personnel are operating out of the back of a truck at this time. Generally speaking our crews have responded well but I believe we can expect the cleanup effort to last several weeks. We have rented equipment to the fullest extent practical and on Monday we will have available a large scale tub grinder, which is in effect a glorified mulching machine. This tub grinder is 12 feet across and has a 1000 horsepower engine. Although it is very expensive, costing of $450 an hour to operate, we believe it will help us move through the mulching of material far more rapidly and help speed our cleanup. We will provide a further assessment in a few days. tp4-1 sa.doc Po .IcE CrnZENS Rtvttw BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5413 The Police Citizens Review Board invites you to attend a Community Forum. The Forum will solicit comments about policies, procedures, and practices of the Iowa City Police Department. We want to learn if the Iowa City Police Department's performance is in keeping with community standards, and we believe we can best do this by listening to what our citizens have to say. The PCRB will use suggestions and recommendations from the Forum as we determine the focus and direction of our work. Issues raised at the Forum may become agenda items for further public input and discussion at regularly scheduled PCRB monthly meetings. It will then be the responsibility of the Board to make appropriate recommendations to the City Council. WHAT: WHEN: TIME: WHERE: SPEAKERS: NOTE: Community Forum 1998 7:00 P.M. - 9:00 P.M. Iowa City Public Library, Conference Room A Advance sign-up is available for those persons wishing to address the Board during the first 90 minutes of the Forum. Please call 356-5041 to register. Sign-up will also be available at the Forum for the remaining 30 minutes. Speakers may have the floor for five (5) minutes. Speakers may receive questions from the Board members. Any written comments received prior to June 22~will be forwarded to the Board. 87/Bfi/98 09:Z4:43 319-354-4Z13 -> 31535fiSBB9 IOWfi CITV CL~RK Page OBZ Johnson County [ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Smtsman BOARD OF SUPERVISORS July 7, 1998 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Review of the formal minutes of July 2nd 3. Business from the County Assessor a) Discussion about the reporting of storm damage. , .-<r- > ~;TI ~,-. -- U Business from Jim McGinley, Director of Johnson County ~erl~,b~ncy Management re: update/report/discussion of 6-29-98 storm. c~ Business from the Zoning Administrator re: issuance of building permits for repairs of building damaged in the 6-29-98 storm. discussion 6. Business from the County Engineer a) Discussion re: right-of-way acquisition for shoulder widening project on Wapsi Avenue between Highway #22 and 5201h Street with the following: 1. Tenant contract with Kevin D. Forbes for $25.00 for Johnson County Project FM-52(34)--55 -52. 2. Right of way contract with Alan Burr and Nancy Burr for $5,000.00 for Johnson County Project FM-52(34)--55-52. 3. Right-of- way contract with Wayne S. Burr and Rosetta Burr for $4,510.00 for Johnson County Project FM-52(34)--55-52. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B?/BG/gB Bg:ZS:IB 319--354-~Z13 3193565889 IOW~ ClT~ CLERK Page 083 Agenda 7-7-98 b) Other b) Page 2 Discussion re: right-of-way acquisition for grade, pave, and recreational trail project on West Overlook Road between Dubuque Street and the Corps of Engineers property with the following: 1. Right-of-way contract with Donald H. Wood for $2,630.00 for Johnson County Project STP-S- 52(45)--5E-52. 2. Others 7. Business from the County Auditor a) b) Discussion of computer purchases from Johnson County Businesses Other 8. Business from S.E.A.T.S. Director a) Discussion re: FY '99 Transit Equipment Lease Agreement. b) Discussion re: FY '99 Transit Purchase of Services Contract between S.E.A.T.S. and East Central Iowa Council of Johnson County Govemments. Other c) 9. Business from the Board of Supervisors a) Reports b) Other 10. Discussion from the public c'.~ -: I -'~ c: 11. 1:00 p.m. Work Session re: Land Use Comp Plan 12. July 8, 1998 - 9:00 a.m. Interviews for Director of S.E.A.T.S. (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...). discussion 07/B6/98 B9:Z5:46 319-354-4Z13 -> 3193565089 IOO~ CITV CLgRH Pa~e 004 Agenda 7-7-98 Page 3 13. July 9, 1998 - 8:00 a.m. Interviews for Director of S.E.A.T.S. (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...). discussion 14. Review of interviews for the Director of S.E.A.T.S (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...) ..................... discussion 15. Recess