HomeMy WebLinkAbout2005-01-04 Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
/ Zowa City ~';~,~ I
! City Counc,I Agenda
/ LITY OF IOWA LIT¥
! Regular Formal
/ 3anuary 4, 2005 - 7:00 p.m.
! City Hall - Harvat Hall
ITEM 1. CALL TO ORDER.
ROLL CALL. ~~,
ITEM 2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
a. Approval of Council Actions, subject to corrections, as recommended by
the City Clerk.
1) December 6, Regular Council Work Session
2) December 7, Regular Council Formal Official and Complete
3) December 14, Special Council Work Session
b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon
separate Council action).
1) Board of Appeals: July 12, 2004
2) Planning and Zoning Commission: November 4, 2004
3) Public Art Advisory Committee: November 1,2004
4) Charter Review Commission: November 22, 2004
5) Charter Review Commission: December 1, 2004
6) Iowa City Airport Commission: November 11, 2004
7) Police Citizen's Review Board: October 19, 2004
8) Public Library Board of Trustees: November 18, 2004
9) Telecommunications Commission: October 25, 2004
January 4, 2005 City of Iowa City Page 2
c. Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal:
1) Class C Liquor License for New Yen Ching Restaurant, Inc., dba New
Yen Ching Restaurant, 1803 Boyrum St.
2) Class C Liquor License for Summit Restaurant & Bar, Inc., dba Summit,
10 S. Clinton St.
3) Class C Liquor License for Chin Restaurant, Inc., dba Aoeshe
Restaurant, 624 S. Gilbert St.
4) Class B Liquor License for Ackerman Investment Co., dba Quality Inn &
Suites, Highlander Conference Center, 2525 N. Dodge St.
5) Special Class C Liquor License for USIAM, Inc., dba Thai Flavors, 340
E. Burlington St.
6) Class C Beer Permit for Nordstrom Oil Company dba North Dodge
HandiMart, 2545 N. Dodge St.
O,~- ~ 7) Resolution to issue Dance Permit to Ackerman Investment Co., dba
Quality Inn & Suites, Highlander Conference Center, 2525 N. Dodge St.
and Summit Restaurant & Bar, Inc., dba Summit, 10 S. Clinton St.
d. Setting a Public Hearing.
0¢~ ~/- 1. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
MARCH 1, 2005 ON THE IOWA CITY HOUSING AUTHORITY'S
ANNUAL PLAN FOR FISCAL YEAR 2005 AND 5-YEAR PLAN FOR
FISCAL YEARS 2005 - 2009 AND DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING.
Comment: Set a Public Hearing, which is a requirement before the
approval of the updated Annual and 5-Year Plan can occur. The Public
Housing Authority is required to update the Annual and 5-Year Plan under
the Quality Housing and Work Responsibility Act of 1998 ("QHWRA"). The
Annual and 5-Year Plan will advise HUD, residents and members of the
public of the Iowa City Housing Authority's mission for serving the needs of
Iow income and very Iow-income families, and the Housing Authority's
strategy for addressing those needs for the next 5 fiscal years. The QHWRA
requires that the plans be made available to the public for review not later
than 45 days before the public hearing is to take place. Notice to the public
will be published no later than January 14, 2005.
January 4, 2005 City of Iowa City Page 3
2. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON
JANUARY 18, 2005 ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF
THE SOUTH GRAND AVE AND MELROSE AVE PCC PAVEMENT
REPLACEMENT PROJECT (STP-U-3715(627)-70-52), DIRECTING CITY
CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING
THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION.
Comment: This project will reconstruct South Grand Ave. from a current
two-lane urban section to a five-lane urban section, as well as widen a small
portion of Melrose Ave. near the intersection of South Grand Ave. This
project is in collaboration with the University of Iowa.
3. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JANUARY
18, 2005 TO UPDATE AND AMEND THE IOWA CITY HOUSING
AUTHORITY'S PUBLIC HOUSING ADMISSIONS AND CONTINUED
OCCUPANCY PLAN (ACOP).
Comment: The Admissions and Continued Occupancy policy (ACOP)
defines the Iowa City Housing Authority's policies for the operation of the
public housing program, incorporating Federal, State and Local law.
4. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JANUARY
18, 2005 TO UPDATE AND AMEND THE IOWA CITY HOUSING
AUTHORITY'S HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE
PLAN.
Comment: The Housing Choice Voucher (HCV) Administrative Plan defines
The Iowa City Housing Authority's Policies for the operation of the HCV
program, incorporating Federal, State and Local law.
e. Resolutions.
O ~-' ~ 1. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST THE EASTERN IOWA
CLANDESTINE LAB ENFORCEMENT MUTUAL AID AGREEMENT, A
CHAPTER 28E AGREEMENT AMONG VARIOUS EASTERN IOWA
LAW ENFORCEMENT AGENCIES.
Comment: Various Eastern Iowa law enforcement agencies are entering
into a mutual aid agreement to maximize efficiency and share resources
for detecting, disrupting and dismantling methamphetamine manufacture
and distribution systems and for prosecuting cases arising therefrom.
This Resolution authorizes the execution of the Eastern Iowa Clandestine
Lab Enforcement Mutual Aid Agreement, a Chapter 28E Agreement for
cooperation among various Eastern Iowa law enforcement agencies.
January 4, 2005 City of Iowa City Page 4
~..~-' c.~ , 2. CONSIDER A RESOLUTION APPROVING THE DESIGN OF THE
SIGNAGE FOR "HILLS BANK AND TRUST COMPANY" ON OLD
CAPITOL TOWN CENTER AT 201 S. CLINTON STREET.
Comment: At a December 16 meeting, the Staff Design Review
Committee recommended approval of the proposed signage on the east
and north facades of the Old Capitol Town Center.
O~-~o , 3. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE
CLEAR CREEK TRAIL PROJECT.
Comment: This project has been completed in substantial accordance
with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Clerk. Staff
memorandum included in Council packet.
~-7 4. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE
SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING
PUBLIC IMPROVEMENTS FOR SAND HILL ESTATES PART TWO,
AND DECLARING THE PUBLIC IMPROVEMENTS OPEN FOR
PUBLIC ACCESS AND USE.
Comment: See Engineer's Report.
D ,.~- ~ 5. CONSIDER A RESOLUTION RESCINDING THE 1997 PERSONNEL
POLICIES AND ESTABLISHING AMENDED PERSONNEL POLICIES.
Comment: The Personnel Policies for the City were recently reviewed
and updated to reflect changes that have occurred, add information not
previously included and clarify sections for ease of understanding. The
updated document reflects the basic Personnel Policies that guide
personnel related decisions. See memo included in the packet for more
information.
January 4, 2005 City of Iowa City Page 5
f. Correspondence.
1. JCCOG Traffic Engineering Planner: Change parking restrictions on
the south side of Brookland Park Drive
2. JCCOG Traffic Engineering Planner: Installation of HANDICAP
PARKING in the 800 block of Ronald Street
3. JCCOG Traffic Engineering Planner: Removal of two NO PARKING
BETVVEEN SIGNS signs and TOW AWAY ZONE signs on the north
side of the 100 block of Iowa Avenue
4. JCCOG Traffic Engineering Planner: Installation of a STOP sign at Lee
Street/River Street and installation of two YIELD signs at Blackhawk
Street/River Street and Mullin Avenue/River Street
5. JCCOG Traffic Engineering Planner: Install NO PARKING CORNER
TO HERE sign on the west side of Elmridge Avenue south of the
intersection with Court Street
6. JCCOG Traffic Engineering Planner: Move NO PARKING CORNER
TO HERE sign on the west side of Dover Street south of the
intersection with Muscatine Avenue
7. JCCOG Traffic Engineering Planner: Installation of a YIELD sign on
Oberlin Street at the Amhurst Street intersection.
8, Amy S. Little: Iowa City Roads [Staff response included]
9. Gordon Feenstra: UAY Fundraiser
10. Bryan Lawson: Drinking Ordinances [Staff response included]
11. Brett Roberts: Parking Violation in Upper City Park
12. Mark Wyatt: Iowa City Area Regional Summit-Bicycle Safety
13. Allen Grundstad: Zion Lutheran Church External Audit Questions
14. Coralville: Notice of Proposed Annexation of the 12th Ave. District
~,~,~?EN D O F CONSENT. CALENDAR.
ITEM 3. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council Information"
January 4, 2005 City of Iowa City Page 6
ITEM 4. PLANNING AND ZONING MATTERS.
a) CONSIDER A MOTION SE'I-I'ING A PUBLIC HEARING FOR JANUARY-4~
2005 ON AN ORDINANCE CHANGING THE ZONING DESIGNATION FROM
MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) ZONE TO
SENSITIVE AREAS OVERLAY/MEDIUM DENSITY SINGLE-FAMILY
(SAO/RS-8) ZONE AND A PRELIMINARY SENSITIVE AREAS
DEVELOPMENT PLAN FOR OLDE TOWNE VILLAGE. (REZ04-00005)
Comment: At its December 16 meeting by a vote of 7-0, the Planning and
Zoning Commission recommended approval. Staff recommended approval in a
report dated December 16. Approval will allow the development of Olde Towne
Village, a 33.21-acre, residential and commercial subdivision that will include10
commercial lots, 62 dwelling units on 32 lots and the restoration of
approximately 6 acres of wetlands on property located south of Rochester
Avenue, east of Scott Boulevard, and north of Lower West Branch Road.
-
b) CONSIDER AN ORDINANCE CHANGING THE ZONING DESIGNATION
FROM MEDIUM DENSITY SINGLE FAMILY RESIDENTIAL (RS-8) AND
NEIGHBORHOOD CONSERVATION RESIDENTIAL (RNC-12), TO MEDIUM
DENSITY SINGLE FAMILY RESIDENTIAL/HISTORIC PRESERVATION
OVERLAY (RS-8/OHP) AND NEIGHBORHOOD CONSERVATION
RESIDENTIAL/HISTORIC PRESERVATION OVERLAY (RNC-12/OHP) TO
DESIGNATE THE GILBERT-LINN STREET HISTORIC DISTRICT.
(DEFERRED FROM 12/7/04) (FIRST CONSIDERATION)
Comment: At its November 4 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval. At its September 4 meeting, by a
vote of 6-0, the Historic Preservation Commission recommended approval.
Staff recommended approval in a report dated October 7. This rezoning
includes approximately 20.8 acres located along Linn Street between
Bloomington and Ronalds Streets, and along Gilbert Street between
Bloomington and Church Streets. (Correspondence included in Council
packet). The owners of more than 20% of the property in this proposed district
have objected to this rezoning. Therefore, at least 6 Councilors must vote in
favor of the rezoning to adopt the district. The Historic Preservation
Commission has requested that this item be deferred to the February 1, 2005
City Council Meeting. The Planning and Zoning Commission does not require a
meeting (See enclosed memo from the chair of the Planning and Zoning
Commission).
Action:
January 4, 2005 City of Iowa City Page 7
O~ z~r'l'=fr[ c) CONSIDER AN ORDINANCE APPROVING AN AMENDED PLANNED
DEVELOPMENT HOUSING (OPDH-5) PLAN FOR VILLAGE GREEN PART
XX (REZ04-00014) (PASS AND ADOPT)
Comment: At its June 3 meeting, by a vote of 7-0, the Planning and Zoning
Commission recommended approval of the amended Planned Development
Housing Plan for Village Green Part XX, a 7.0 acre, two-lot development with
19 dwelling units. The amended plan would permit a third garage stall on 7 of
the 19 dwellings. Staff recommended approval in a report dated June 3. This
item was deferred indefinitely on July 21 at the request of the applicant - the
applicant has now requested it be reactivated.
ITEM 5. APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE
OF COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER TREATMENT
PLANT ARCHITECTURAL PRECAST REPAIRS PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY
CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND
PLACE FOR RECEIPT OF BIDS.
Comment: This project will replace the architectural precast concrete spandrel panels
and associated connection assemblies at various locations on the north and south face
of the Water Treatment Plant building. This project will also repair resultant damage to
the garage roof and curtain wall system caused by the failure of the precast panel
connection assemblies. The estimated construction cost is $411,820 and will be
funded with Water Loss Reserves.
a) PUBLIC HEARING
Action: ~0 ~ ~~
//
O ~C-.~-- ~ b.) CONSIDER A RESOLUTION
Action: L'~ ' ~/ /~'~~
/-
January 4, 2005 City of Iowa City Page 8
ITEM6. APPROVING PLANS, SPECIFICATIONS, SPECIAL PROVISIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE SOUTH
GILBERT STREET IMPROVEMENTS - NAPOLEON LANE TO CITY LIMITS
PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH
BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND
FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
Comment: This project includes grading, paving, storm sewer, water main and related
construction of South Gilbert Street from Napoleon Lane to the City Limits. This is a
joint project with Johnson County. The City's cost share of the project is estimated at
$702,000 and will be funded by General Obligation bond proceeds.
a) PUBLIC HEARING
Action:
- .,r'O b) CONSIDER A RESOLUTION
Action:
ITEM 7. DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT
AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT,
DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS
NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR
WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS
APPROPRIATE FOR AN URBAN RENEWAL PROJECT; AND ADOPTING
AMENDMENT NO. 1 TO THE NORTHGATE CORPORATE PARK URBAN
RENEWAL PLAN THEREFOR.
Comment: The amendment to the Northgate Corporate Park Urban Renewal Plan
(adopted in 1999) will expand the land area covered within the Plan by approximately
48.25 acres. Both the City Council Economic Development Committee and Planning
and Zoning Commission have recommended approval of the Northgate Corporate Park
Urban Renewal Plan as amended.
a) PUBLIC HEARING
Action:
.~/~ 2~.,.,.,.,.,.,.,.,.~-,-~.. ~ .~-~-. . ~ ........ _ _.~....,.¢ ~ cz.)
/ I b) CONSIDER A RESOLUTION
Action:
January 4, 2005 City of Iowa City Page 9
ITEM 8. CONSIDER AN ORDINANCE AMENDING ORDINANCE NO. 99-3879, PROVIDING
THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON
ALL PROPERTY LOCATED WITHIN THE AMENDED NORTHGATE CORPORATE
PARK URBAN RENEWAL AREA OF THE CITY OF IOWA CITY, COUNTY OF
JOHNSON, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF
IOWA, CITY OF IOWA CITY, COUNTY OF JOHNSON, IOWA CITY COMMUNITY
SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL
FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES
ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE
ISSUED, INCURRED BY SAID CITY IN CONNECTION WITH THE AMENDED
NORTHGATE CORPORATE PARK URBAN RENEWAL REDEVELOPMENT
PROJECT (FIRST CONSIDERATION)
Comment: See previous item. ~'~'~
Action: U/~2 ,/~4~. ~j~Jr~_/? '~ 1_~/~c2-¢/'.4/P ~
ITEM9. CONSIDER AN ORDINANCE EXCLUDING AIRPORT SHU'I-rLES FROM THEI
COLOR SCHEME REQUIREMENTS OF VEHICLES FOR HIRE AND CLARIFYING
THE DEFINITION OF VEHICLE FOR HIRE. (FIRST CONSIDERATION)
Comment: "Vehicles for hire" are subject to a color scheme requirement, and this
ordinance will exclude "airport shuttles" from that requirement. Airport shuttles will
remain subject to all other vehicle for hire requirements. This ordinance also amends
the definition of vehicles for hire, in part, to clarify what constitutes charter
transportatiQn.
Action: /
- / ' . - ~ /
Ilfi~ ~0. ~O~SIDER ~ RESOLHTIO~ fiST~BkISHI~G THfi ~OH~T OF BO~D FOR
/~ MEMBERS OF THE IOWA CITY AIRPORT COMMISSION.
Comment: State law requires that each member of the Airpod Commission be bonded
and that the amount of the bond be set by City Council. Staff recommends that the
bond be $50,000.
Action: ~~~~ / ~'~
January 4, 2005 City of Iowa City Page 10
ITEM 11. CONSIDER A RESOLUTION RECOMMENDING THE AWARD OF A CONTRACT BY
- ],-,~ . THE IOWA DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION OF THE
NORTH DODGE STREET PROJECT STP-1-5(69)--2C-52.
Comment: Bids for this project were opened on Tuesday, December 21st and the
following bids were received:
Metro Pavers, Inc. Iowa City, IA $ 7,245,158.48
Tschiggfrie Excavating Co. Dubuque, IA $ 7,692,204.53
Streb Construction Co., Inc. Iowa City, IA $ 7,948,107.38
Foley Construction Co. Clinton, IA $ 8,417,609.14
Peterson Contractors, Inc. Reinbeck, IA $ 8,567,604.72
Engineer's Estimate $ 7,682,600.00
Public Works and Engineering recommend award of the contract Metro Pavers, Inc. of
Iowa City, Iowa. The City's portion of the project will be funded by Water and
Wastewater revenue bonds and Road Use tax proceeds.
Action: ~ /' ~2_~/_~~ ~~ ~
ITEM 12. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO A'R'EST AN ADDENDUM TO A LEASE OF THE UNION BUS DEPOT
~PROPERTY, 404 EAST COLLEGE STREET, PURSUANT TO WHICH GREYHOUND
LINES, INC. WILL CONTINUE TO LEASE THE PROPERTY ON A MONTH TO
MONTH TENANCY.
Comment: The current lease with Greyhound Lines, Inc. expires February 28, 2004.
This addendum to the lease extends the lease for an month to month tenancy, and
provides that Greyhound Lines, Inc. may terminate such rental if Greyhound Lines, Inc.
relocates its bus operations to the Transportation Center during the tenancy period.
Action: ~~,-" //~¢~'~¢'~ -/~-'~:~--~'"-~"~) ~
January 4, 2005 City of Io~va City Page 11
ITEM 13. CONSIDER A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN
o~ - t..~ AGREEMENT FOR PRIVATE REDEVELOPMENT BY AND BETWEEN THE CITY OF
IOWA CITY AND BRIAN DECOSTER.
Comment: At their November 19, 2004 meeting the City Council Economic
Development Committee reviewed the redevelopment proposal and recommended
approval of TIF assistance for the redevelopment of 1820 Boyrum Street. This
agreement specifies the terms of the TIF assistance for property located at 1820
Boyrum Street that is within the Highway 6 Urban Renewal Area. Brian DeCoster, the
owner of Big Ten Rentals, Inc., is proposing to invest approximately $200,000 in
renovations to the subject property. The TIF assistance would be in the form of a
seven-year, 100% tax rebate on the Minimum Improvements completed by January 1,
2006. Staff memorandum included in Council packet.
ITEM 14. COUNCIL APPOINTMENTS.
a. East Central Iowa Council of Governments (EClCOG) - Ross Wilburn currently
serves a term which expires on 12/31/04. Council to consider a motion
recommending that JCCOG reappoint Ross for a three year appointment from
1-1-05 to 12-31-07.
ANNOUNCEMENT OF VACANCIES. [Staff will not publish additional notices after a
period of six publications; but will continue to advertise vacancies with postings and on
the Council agenda. However, no additional publication costs will be incurred.]
Previous:
a) Airport Zoninq Brd of Adjustment - One vacancy to fill an unexpired term
ending December 31, 2006. (Carl Williams resigned) (3 Males and 0 Females
currently serve).
b) Board of Adjustment - One vacancy to fill a five-year term January 1, 2005 -
January 1,2010. (Term expires for Dennis Keitel) (2 Males and 2 Females).
c) Historic Preservation Commission - One vacancy to fill an unexpired term
ending March 29, 2007. (Justine Zimmer resigned) (7 Males and 2 Females
currently serve)
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JANUARY 12, 2005.
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Additions to January 4, 2005 Agenda
ANNOUNCEMENT OF VACANCIES
New:
b. Parks and Recreation Commission - One vacancy to fill an unexpired\
term ending January 1,2008. (Dave Fleener resigned) (4 Males and 4 )
Females currently serve). /
NS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, FEBRUARY 9, 2005. /
January 4, 2005 City of Iowa City Page 12
ITEM 16. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 17. CITY COUNCIL INFORMATION.
ITEM 18. REPORT ON ITEMS FROM CITY STAFF.
a. City Attorney. - ~-~"
b. City Clerk. -- ~"-~ --
c. City Manager. - ~ -~
ITEM 19, ADJOURNMENT.
7-'