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Home My WebLink About2005-02-03 Info Packet A _x.. x ~~"~,.. CITY COUNCIL INFORMATION PACKET --....-.--..~ CITY OF IOW2~ CITY February 3, 2005 www.icgov.org MISCELLANEOUS ITEMS I IP1 Tentative City Council Meetings and Work Session Agendas IP2 Memorandum from the City Manager to the Airport Commission: Southeast Airport Property IP3 E-mail from Regenia Bailey: Information from the Convention & Visitors' Bureau IP4 Memorandum from the Public Works Project Coordinator to the City Manager: Agenda Items IP5 Building Permit Information - January 2005 IP6 Invitation to Greater Iowa City Housing Fellowship Annual Meeting - February 14, 2005 IP7 Agenda: Economic Development Committee- February 1, 2005 IP8 Minutes [Approved] Economic Development Committee: November 19, 2004 PRELIMINARY DRAFT/MINUTES IP9 Iowa City/Coralville Animal Care and Adoption Center Advisory Board: January 26, 2005 IP10 Board of Appeals: January 10, 2005 ~.~.~-'~,',~=;_~==~r~ City Council Meeting Schedule and Work Session Agendas CITY OF IOWA CITY www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS· I · MONDAY, FEBRUARY 14 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, FEBRUARY 15 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, FEBRUARY 28 Emma J. Harvat Hall 6:30p City Conference Board Meeting Separate Agenda Posted TBA Council Work Session · TUESDAY, MARCH 1 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, MARCH 21 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, MARCH 22 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · MONDAY, APRIL 4 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, APRIL 5 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, APRIL 18 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, APRIL 19 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · WEDNESDAY, APRIL 27 Coralville City Hall 4:00p Joint Meeting · MONDAY, MAY 2 Emma J. Harva! Hall 6:30p Council Work Session · TUESDAY, MAY 3 Emma J. Harvat Hall 7:00P Regular Formal Council Meeting · MONDAY, MAY 16 EmmaJ. HarvatHall 6:30p Council Work Session Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Date: January 28, 2005 To: Airport Commission From: City Manager Re: Southeast Airport Property As you are aware, there is a parcel of approximately 17.5 acres of City-owned/Airport-managed property just to the east of the north-south runway. See the attached map. In that we are proceeding with plans to close the north-south runway as well as the other projects associated with the Airport Master Plan, I believe it is time to consider how best to utilize the 17.5-acre parcel. With the Commission's approval, it would be my intent to direct the Departments of Planning and Community Development and Public Works to begin to develop a plan for the property. I understand it needs substantial fill. As we are pursuing the completion of Mormon Trek to Riverside Drive and over to Gilbert Street, it would seem that fill dirt opportunities may become available. Also, as the area continues to prosper as the result of these transportation/roadway improvements, we would be in a better position to market the property for prospective development if a plan were available. I assume we will need to make FAA contacts as well. Unless I hear otherwise, it would be.my intent to initiate a preliminary planning study for this site, report to the City Council and Airport Commission. We can then determine the next steps in the development of this property. cc: City Council Sue Dulek ~. Karin Franklin ~.~ Rick Fosse mgdmem/Airport-parcel.doc To: Iowa City City Council Members From: Regenia Bailey DATE: January 27, 2005 RE: Information from the Convention & Visitors' Bureau: The Convention and Visitors' Bureau (CVB) Board members received an update about the Community Gift Certificate Program and I thought this might interest you. As you know, the Community Gift Certificate Program is a collaborative program organized by the CVB. The other partners are: the Iowa City Press-Citizen, Iowa State Bank and Trust, and the Iowa City Area Chamber of Commerce. Please contact me or CVB President, Josh Schamberger (337-6592) if you have questions about the Community Gift Certificate Program or other activities of the CVB. Community Gift Certificate: 45-day results: 11/15/04 to 1/1/05 Total Sales 11/15/04-1/1/05 = $882,547.00 11/15/03-1/1/04 = $680,728.00 Variance from 2003 to 2004: 23% increase in Gift Certificates sales PurchaseAs of 1/1/05, 22,008 Community Gift Certificates had been sold. The highest sales date was December 20 with $62,214,2nd highest was December 23 with $61,150. Redemption As of 1/1/05, 36% ($319,914) of purchased Community Gift Certificates had been redeemed. The majority of retailers (69%) failed to record the redeemers' zip codes. The zip codes that were collected show that roughly 1/3 of total Gift Certificate's redeemed were done so by visitors. Total Redeemed (to date}... $319,914.50 ... by Residents = $63,059.50 ... by Visitors = $31,971.00 Total Reported (ZIP) = $95,030.50 Unreported (ZIP) = $214,884.00 Reporting ZIP Mix: 66% Johnson County Residents and 33% Visitors Retailer Redemption Only 43% of those redeemed THAT RECORDED their merchant code were redeemed at Coral Ridge Mall. It is our assumption that the large majority of retailers that failed to record their merchant code (70%) when accepting/depositing a gift certificate were Coral Ridge retailers. They did not have to record anything with the previous program. If this assumption were true, of the 6,064 that had been redeemed as of 1/1/05, 83% were redeemed at Coral Ridge Mall. The remaining 17% (1,028) were redeemed elsewhere in the Iowa C_jity, Cor~!ville, Libedy, North Solon and Tiffin community. Avg Gift Certificate Sold/Redeemed--S40.08 City of Iowa City iP4 MEMORANDUM Date: January 25, 2005 To: Steve Atkins j .'~" From: KimJohnson4~ ~/~ Re: Agenda Items The following are costs associated with the Capital Improvement Projects being presented for acceptance at the February 1st Council meeting: 1) Mormon Trek Boulevard Extension Project Contractor: Metro Pavers, Inc. o:o Project Estimated Cost: $ 4,621,000.00 o:o Project Bid Received: $ 2,945,692.62 o:o Project Actual Cost: $ 3,141,838.90 Outs/de Fund/ng o:o Federal Funds (STP) $1,510,440.72 BUILDING PERMIT INFORMATION January 2005 KEY FOR ABBREVIATIONS · Type of Improvement: ADD - Addition AL T- A Iteration REP- Repair FND - Foundation Only NE W- New OTH- Other type of construction Type of Use: RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC- Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2 City of Iowa City Date: 2/1/2005 Extraction of Building Permit Data for To: 1/1/2005 Census Bureau Report From: 1/31/2005 Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD04-00951 IOWA CITY SCHOOL DIST 830 SOUTHLAWN DR ADD NON 1 0 $896,000 ADDITION TO ELEMENTARY SCHOOL BLD05-00034 CITY OF IOWA CITY 1001 S CLINTON ADD NON 2 I $15,000 FIRE DEPARTMENT TOWER TRAINING FACILITY BLD04-00963 US CELLULAR 500 E MARKET ST ADD NON 2 1 $2,782 ADDITIONAL CELL PHONE ANTENNA FOR EXISTING ROOFTOP STRUCTURE ON HOSPITAL Total ADD/NON permits: 3 Total Valuation: $913,782 ~ BLD04-00705 JAMES A & LORETTA C CLA 500 S LINN ST ADD RMF 3 0 $12,000 EXTERIOR DECKS BLD04-00713 AUR 511 S JOHNSON ST ADD RMF 3 0 $12,000 EXTERIOR DECKS BLD04-00701 JAMES A & LORETTA C CLA 412 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00708 JAMES A & LORETTA C CLA 637 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00710 JAMES A & LORETTA C CLA 433 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00711 AUR 440 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00716 AUR 510 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00717 AUR 427 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00718 AUR 443 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00719 AUR 439 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00720 AUR 520 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00721 AUR 526 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00722 AUR 420 S VAN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00724 AUR 504 S VAN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00725 AUR 510 S VAN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00714 AUR 525 S JOHNSON ST ADD RMF 3 0 $8,000 EXTERIOR DECKS BLD04-00694 JAMES A & LORETTA C CLA 308 S GILBERT ST ADD RMF 3 0 $6,000 EXTERIOR DECKS - 18" open balconies BLD04-00707 JAMES A & LORETTA C CL.A 320 S GILBERT ST ADD RMF 3 0 $5,000 EXTERIOR DECKS BLD04-00709 JAMES A & LORETTA C CL25 302 S GILBERT ST ADD RMF 3 0 $3,000 EXTERIOR DECKS - 18" exterior open balconies page: 3 City of Iowa City Date: 2/1/2005 Extraction of Building Permit Data for To: 1/1/2005 Census Bureau Report From: 1/31/2005 Type Type Permit Number Name Address Impr Use Stories Units Valuation Total ADD/RMF permits: 19 Total Valuation: $163,000 I BLD04-00942 U OF I HOSPITALS AND CLI2 1130 S SCOTT BLVD ALT NON 1 1 $400,000 iNSTALLATION OF MRI UNIT AND ALTERATION OF MEDICAL OFFICES BLD04-00952 OC GROUP LC 201 S CLiNTON ST 205L ALT NON 2 0 $281,500 RESTROOMS AND TENANT DEMIS1NG WALLS IN MALL BLD04-00930 SOUTHGATE DEV CO 1NC 1963 BROADWAY ST ALT NON 1 1 $180,000 YOUTH PROGRAM MEETING ROOM, COUNSELING FACILITY Address to remain 1963 Broadway BLD05-00033 IOWA CITY ARMORY CORP 925 S DUBUQUE ST ALT NON 2 1 $120,000 INTERIOR ADDITION OF 2ND FLOOR BLD04-00982 COMMUNITIY MEDICAL SU 2901 NORTHGATE AVE ALT NON 7 1 $87,000 ALTERATION OF MEDICAL SUPPLY OFFICE BLD03-01028 CRP L L C 2901 NORTHGATE AVE ALT NON 0 0 $47,000 ADD ADDITIONAL SPACE TO SLEEP CLiNIC IN BASEMENT BLD04-00875 ZSF GPC 2 TRUST 1411 HIGHWAY #1 WEST ALT NON 3 0 $19,885 PARTS STORAGE SHELVING MEZZANiNE BLD04-00935 MERCY HOSPITAL 500 MARKET ST ALT NON 2 1 $9,500 CT SCANNER REPLACEMENT BLD04-00933 CHINA WOK 2302 MUSCAT1NE AVE ALT NON 2 1 $6,000 RELOCATE RESTROOM, ADD SEATING Total ALT/NON permits: 9 Total Valuation: $1,150,885 i BLD04-00542 SIMPSON, THOMAS R 1301 -03 DODGE ST CT ALT RDF 2 0 $1,000 CONVERT DUPLEX INTO CONDOMINIUMS Total ALT/RDF permits: 1 Total Valuation: $1,000 ] BLD05-00030 UPTOWN PROPERTIES 316 - 18 RIDGELAND AVE ALT RMF 2 1 $24,000 PATIO DOORS FOR RMF BLD05-00028 UPTOWN PROPERTIES 716 E BURLINGTON ST ALT RMF 2 1 $20,000 PATIO DOORS FOR RMF BLD05-00029 UPTOWN PROPERTIES 522 S VAN BUREN ST ALT RMF 2 1 $20,000 PATIO DOORS FOR RMF BLD05-00021 AUR-CONSTRUCTION 312 E BURLiNGTON ST ALT RMF 3 1 $18,000 PATIO DOORS FOR RMF BLD05-00011 AUR-CONSTRUCTION 521 S JOHNSON ST ALT RMF 3 I $16,000 PATIO DOORS FOR RMF BLD05-00014 AUR-CONSTRUCTION 409 S DODGE ST ALT RMF 2 1 $15,000 PATIO DOORS FOR RMF BLD04-00986 UPTOWN PROPS 414 S DUBUQUE ST ALT RMF 1 1 $14,000 ADD BALCONIES TO RMF BLD05-00017 AUR-CONSTRUCTION 322 N VAN BUREN ST ALT RMF 3 1 $14,000 PATIO DOORS FOR RMF Page 4 City of Iowa City Date 2/1/2005 Extraction of Building Permit Data for To: 1/1/2005 Census Bureau Report From 1/31/2005 Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD05-00013 UPTOWN PROPS 522 E BLOOMINGTON ST ALT RMF 2 1 $12,000 PATIO DOORS FOR RMF BLD05-00008 AUR 517 FAIRCHILD ST ALT RMF 2 1 $11,000 PATIO DOORS FOR RMF and 18" open balconies BLD05-00009 UPTOWN PROPS 515 E BURLiNGTON ST ALT RMF 2 1 $11,000 PATIO DOORS FOR RMF BLD05-00010 AUR-CONSTRUCTION 521 N LINN ST ALT RMF 2 1 $11,000 PATIO DOORS FOR RMF BLD05-00022 AUR-CONSTRUCTION 618 E BURLINGTON ST ALT RMF 2 1 $10,000 PATIO DOORS FOR RMF BLD04-00987 CLARK, JAMES A 731 CHURCH ST ALT RMF 1 1 $8,000 ADD PATIO DOORS TO RMF BLD05-00002 AUR 118 N JOHNSON ST ALT RMF 7 1 $8,000 PATIO DOORS FOR RMF BLD05-00003 AUR 613 N GILBERT ST ALT RMF 7 1 $8,000 PATIO DOORS FOR RMF BLD05-00023 AUR-CONSTRUCTION 618 N DODGE ST ALT RMF 2 1 $8,000 PATIO DOORS FOR RMF BLD04-00988 AUR 830 JEFFERSON ST ALT RMF 2 1 $7,000 ADD 4 EXTERIOR DECKS AND 6 PATIO DOORS TO RMF--Permit allowed for patio doors only and/or 18" open balconies BLD05-00012 UPTOWN PROPS 601 S GILBERT ST ALT RMF 3 1 $6,000 PATIO DOORS FOR RMF BLD04-00991 MARC MOEN 210 S CLiNTON ST ALT RMF 7 1 $5,000 BRING APARTMENT BUILDiNG UP TO CURRENT CODES BLD05-00046 MORELAND DEVELOPMEN' 818 S DUBUQUE ST ALT RMF 2 1 $3,050 Window replacement Total ALT/RMF permits: 21 Total Valuation: $249,050 l BLD04-00970 ROBERT L & TRACY A REW 1815 RIDGEWAY DR ALT RSF 2 1 $28,000 CONVERT 3 SEASON PORCH TO HABITABLE SPACE BLD05-00015 NORM JOHNSON 145 KENNEDY PARKWAY ALT RSF 2 1 $27,000 CONVERT SCREEN PORCH TO FOUR SEASON BLD04-00943 CHRIS S & SHERAL A JENSE 225 RIVER ST ALT RSF 1 0 $20,000 Install bath lower level. This is not a basement finish BLD05-00043 KIDWELL, KEViN J 1109 WILD PRAIRIE DR ALT RSF 3 1 $17,000 BASEMENT FINISH OF SFD BLD05-00026 CHRISTOPHER & ERiN KLIT 54 SUTHERLAND PL ALT RSF 2 1 $12,500 BASEMENT FiNISH OF SFD BLD04-00926 JOE & DAWN WEGMAN 741 ARLINGTON DR ALT RSF 3 0 $10,200 12' x 12' patio room under existing roof BLD05-00042 JIM BUXTON 402 E DAVENPORT ST ALT RSF 3 1 $10,000 ATTIC FINISH AND REMODEL OF SFD BLD05-00032 ARLINGTON DEVELOPMEN' 761 HUNTINGTON DR ALT RSF 2 1 $5,418 basement finish - 985 s.f. BLD05-00027 JACK SALLADAY 817 NORMANDY DR ALT RSF 2 1 $3,000 REMOVE BATH ADJACENT TO KITCHEN IN RSF P~ge 5 City of Iowa City Date 2/1/2005 Extraction of Building Permit Data for To: 1/1/2005 Census Bureau Report From 1/31/2005 Type Type Permit Number Name Address Impr Use Stories Units Valuation Total ALT/RSF permits: 9 Total Valuation: $133,118 I BLD05-00039 JOHN & BOBBI CASKO 2877 HICKORY TRL NEW RSF 1 1 $380,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00981 MICHAEL GERICKE 301 DUBLiN DR NEW RSF 1 1 $263,100 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00040 KEViN KIDWELL 70 COLUMBiNE CT NEW RSF 1 1 $235,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00050 ARLINGTON DEV iNC 4448 CUMBERLAND LN NEW RSF 1 1 $194,710 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00953 JASON LEE 9 KEARNEY CT NEW RSF 2 1 $192,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00927 DAVID & ELIZABETH GIER 2320 E WASHINGTON ST NEW RSF 2 1 $180,000 S.F.D. with two car garage BLD05-00051 ARLINGTON DEVELOPMEN' 179 ASHFORD PL NEW RSF 1 1 $153,838 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00989 GREG ALLEN 807 E BURLINGTON ST NEW RSF 2 1 $100,000 S.F.D. with no garage and three uncovered parking spaces [ Total NEW/RSF permits: 8 Total Valuation: $1,698,648 BLD04-00977 UNITED NATURAL FOODS [ 2340 HEINZ RD REP NON 2 1 $47,800 REROOF WAREHOUSE FACILITY Total REP/NON permits: 1 Total Valuation: $47,800 BLD05-00024 HILLTOP HOUSE INC 1032 N DUBUQUE ST REP RMF 2 1 $70,000 WINDOW REPLACEMENT FOR RMF BLD05-00041 ROBBIE S INVESTMENTS L( 530 E BLOOMINGTON ST REP RMF 1 1 $18,000 WINDOWS AND SIDiNG FOR APARTMENT BUILDING BLD05-00047 GLORIA GELMAN 18 COLWYN CT REP RMF 2 1 $11,706 REPAIR WATER DAMAGE IN RMF UNIT I Total REP/RMF permits: 3 Total Valuation: $99,706 I GRAND TOTALS: eERM~TS: 74 VALUATION: $4,4S6,989 Please join us to celebrate our 15th year Greater Iowa City Housing Fellowship ANNUAL MEETING Monday, February 14, 2005 6:30 PM 1201 Moses Bloom Lane Iowa City, IA 0Vloses Bloom Lane is located in the new Peninsula Neighborhood) North on Dubuque Street to Foster Road West on Foster Road to Moses Bloom Lane South on Moses Bloom Lane Produced by Greater Iowa City Housing Fellowship opening the doors of Iowa City 1700 S. 1't Ave. #25B P. O. Box 1402 Iowa City, IA 52244 (319) 358-9212 Proceeds will go toward providing safe, decent and affordable housing IP7 AGENDA City of Iowa City City Council Economic Development Committee Tuesday, February 1, 2005 2:00 p.m. City Hall Planning & Community Development Conference Room (2nd Floor) 410 East Washington Street 1. Call to Order 2. Approval of Minutes - November 19, 2004 3. Business Visit - Tour of Lear Corporation Plant (2500 Highway 6 East) 4. Adjournment MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE NOVEMBER 19, 2004 CITY HALL, CITY MANAGER'S CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: None Staff Present: Steve Nasby Others Present: Brian DeCoster CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 8:00AM. APPROVAL OF THE MINUTES FROM OCTOBER 12, 2004 Motion: Elliot moved to approve the minutes from October 12, 2004 meeting as written. Bailey seconded. Motion passed 3:0. DISCUSSION-APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE Nasby said that Big Ten Rentals is re-located within the Highway 6 Urban Renewal Area. Nasby noted that the applicant is proposing to renovate his facility at 1820 Boyrum Street. He mentioned that the tax assessment on the property (as of January 1,2004) is currently $694,520 and that figure is lower than the "TIF base" that set the value at $737,000 (the January 1, 2003 assessed value). Nasby said that TIF would require the value of the building needs to be increased by at least 15% over the assessed value, which in this case would be about $798,000. Nasby said that he discussed this matter with DeCoster and the City Assessor's Office. He said that DeCoster had determined that even though he purchased the building less than the assessed value, would have to increase the value with more than 15% to qualify for TIF. Nasby also mentioned that the applicant is asking for 10 years of tax rebates for the property. DeCoster said that they used the 2003 values to determine the increase needed to qualify for TIF. Nasby said that we would like to use the $694,520 number as that is the current assessed value, but that he doesn't believe that that would be possible because the Highway 6 TIF district was certified this year due to the Southgate project, and 2003 is the district base year. Nasby confirmed to the committee that the base value is stuck with $737,000. DeCoster said that he wanted to apply for this last year, thinking that it will be a fairly simple deal, but as he got more information, things got complicated. He said that he thought that it would not be that uncommon in a TIF district for a property to be sold below the assessed value. Lehman said that they always used TIF to encourage development in areas that are less developed. He asked that if they use the $737,000 base what happens if the assessed value goes down to $600,000 how is he going to get to $847,000 which is 115% of the 2003 base value. Nasby said in that situation if he does not get to $847,000, there will be no TIF rebate even if he makes the improvements. DeCoster said that he will not appeal the tax assessment down, and will try to keep it high enough so the TIF could work. Lehman said that DeCoster should try to get the tax assessment down anyway since he purchased the building for much less than the assessment. Nasby said that the TIF only gives a rebate on taxes, but if DeCoster manages to lower down the taxes with the assessors' office then he would have to pay less in taxes. DeCoster said that if he wants the TIF he will have to invest more in the building. Lehman said that if the assessed value goes down, than the applicant will pay taxes for the assessed values, but in order to qualify for TIF, the value has to increase 15% from 2003. DeCoster said that he looks for the long-term benefits of the TIF, and that is why he is requesting a 10-year period. DeCoster listed some changes that he will like to do include glass and brick along the front and put sculpted style canopies over the windows. He said that he would like to rent out a portion of the building so interior improvements will be made as well. He said that he would also like to add one garage door in front, and a few garage doors in the back to get in and out of the building. City Council Economic Development Committee Minutes November 19, 2004 Page 2 Lehman said that if the assessed value is decreased, DeCoster will have to have a higher increase in the assessed value to get any TIF money at all. He said that he does not see the numbers working, and he doesn't see any financial advantage by doing so. Nasby said that any TIF advantage will not be at the beginning of the TIF agreement but there could be some near the end date. DeCoster said that he could see getting the assessed value to the required level with all the changes that he wants to do. Lehman said that investing the money in the building does not mean that the value will increase directly proportional with the spending; the value depends on how the assessor values it. Elliot said that it is better to talk with an appraiser or assessor because it seems that it might be easier for DeCoster to just pay lower taxes instead of trying to qualify for TIF. DeCoster said that even if he wants to do the improvements the value will still increase and he would have to pay higher taxes. Lehman asked at what time does the 15% kick in. Nasby said that you have to increase with 15% of the value in the first year of the TIF rebate. Lehman asked if there is a factor relative to market rate increase in value. Nasby said "yes" and that the increase for TIF purposes have to be due to improvements. Elliot said that if it is assessed at $737,000 and can not get TIF unless it reaches $847,000, it might take three or even more years to reach that goal. Lehman added that if it does increase due to market forces rather than improvements the project may not get TIF at all. Elliot asked if the TIF hangs in there even after five years if there had been no increment. Nasby said that it was in effect for whatever timeframe was in the agreement. Bailey asked DeCoster what is his assessed value, when he believes that would reach the goal. DeCoster answered that assuming that he would do noting to the building, and live it the way it is, after the third year he would pay less taxes with the TIF, but if he would improve the building without TIF, the taxes will go higher than the current ones. Elliot said that this is a rather peculiar situation. He added that he is in favor of the project, but that he is concerned about the well being of the applicant because he can not see the numbers working out. Bailey said that there are some requirements regarding the minimum wage. She said that $15,600, which is the estimated salary, is barely over the 30% median income level. Bailey said that the lowest paid job would just meet the median income housing. DeCoster said that he hires a lot of people from the Hope House, and even if it is hard work, a lot of them do not have where else to turn. Bailey asked if the $7.50 per hour is paid for contract or seasonal employees. DeCoster replied that this amount is for both part- time and full-time, especially those without a drivers license. Bailey said that the role of minimum wage requirements is that the City does not support businesses that would also require other services in the community. Lehman said that it might happen that they do invest the money and do not reach the $847,000 assessment, and when the goal will be finally achieved, it will because of the market rate, and not of the value increase, and it will result in not getting any TIF money at all. Bailey said that if there is little to benefit it might be better to weigh and see if it is acceptable to comply with all other constraints from the City. Bailey inquired about what other things may apply to getting a TIF? Nasby said that design review is a requirement and other than that there is some annual reporting for the business. Bailey asked DeCoster if design review woutd present any problems. DeCoster said that he did not think so. Lehman said that design review is much easier now than it was in the past and it should not be an issue. Bailey added that it may be better to work an accountant on a spreadsheet regarding the tax situations and determine if this TIF process is really worth doing. Lehman asked if there is any cost related to the application for TIF. Nasby answered that there is no cost but the time of the applicant. Lehman said that it is a no lose situation for the applicant in the TIF. He added that if it works out the applicant could save some money. MOTION: Elliot moved to approve a seven years, 100% TIF tax rebate with a maximum of $42,000. Bailey seconded the motion. City Council Economic Development Committee Minutes November 19, 2004 Page 3 ADJOURNMENT The meeting adjourned at 8:45 AM. Minutes submitted by Bogdana Rus. s:/pcd/minute$/hcdcl2OO41edcl 1-19-04,doc Council Economic Development Committee Attendance Record 2004 Term Name Expires 01/26 03/30 07/01 09/02 10/12 11/19 00/00 Regenia Bailey 01/02/08 X X X X X X Bob Elliott 01/02/08 X X X X X X Ernest Lehman 01/02/06 X X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member M,NUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE NOVEMBER 19, 2004 CITY HALL, CITY MANAGER'S CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: None Staff Present: Steve Nasby Others Present: Brian DeCoster CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 8:00AM. APPROVAL OF THE MINUTES FROM OCTOBER 12, 2004 Motion: Elliot moved to approve the minutes from October 12, 2004 meeting as written. Bailey seconded. Motion passed 3:0. DISCUSSION-APPLICATION FOR TAX iNCREMENT FINANCING ASSISTANCE Nasby said that Big Ten Rentals is re-located within the Highway 6 Urban Renewal Area. Nasby noted that the applicant is proposing to renovate his facility at 1820 Boyrum Street. He mentioned that the tax assessment on the property (as of January 1,2004) is currently $694,520 and that figure is lower than the "TIF base" that set the value at $737,000 (the January 1, 2003 assessed value). Nasby said that TIF would require the value of the building needs to be increased by at least 15% over the assessed value, which in this case would be about $798,000. Nasby said that he discussed this matter with DeCoster and the City Assessor's Office. He said that DeCoster had determined that even though he purchased the building less than the assessed value, would have to increase the value with more than 15% to qualify for TIF. Nasby also mentioned that the applicant is asking for 10 years of tax rebates for the property. DeCoster said that they used the 2003 values to determine the increase needed to qualify for TIF. Nasby said that we would like to use the $694,520 number as that is the current assessed value, but that he doesn't believe that that would be possible because the Highway 6 TIF district was certified this year due to the Southgate project, and 2003 is the district base year. Nasby confirmed to the committee that the base value is stuck with $737,000. DeCoster said that he wanted to apply for this last year, thinking that it will be a fairly simple deal, but as he got more information, things got complicated. He said that he thought that it would not be that uncommon in a TIF district for a property to be sold below the assessed value. Lehman said that they always used TIF to encourage development in areas that are less developed. He asked that if they use the $737,000 base what happens if the assessed value goes down to $600,000 how is he going to get to $847,000 which is 115% of the 2003 base value. Nasby said in that situation if he does not get to $847,000, there will be no TIF rebate even if he makes the improvements. DeCoster said that he will not appeal the tax assessment down, and will try to keep it high enough so the TIF could work. Lehman said that DeCoster should try to get the tax assessment down anyway since he purchased the building for much less than the assessment. Nasby said that the TIF only gives a rebate on taxes, but if DeCoster manages to lower down the taxes with the assessors' office then he would have to pay less in taxes. DeCoster said that if he wants the TIF he will have to invest more in the building. Lehman said that if the assessed value goes down, than the applicant will pay taxes for the assessed values, but in order to qualify for TIF, the value has to increase 15% from 2003. DeCoster said that he looks for the long-term benefits of the TIF, and that is why he is requesting a 10-year period. DeCoster listed some changes that he will like to do include glass and brick along the front and put sculpted style canopies over the windows. He said that he would like to rent out a portion of the building so interior improvements will be made as well. He said that he would also like to add one garage door in front, and a few garage doors in the back to get in and out of the building. City Council Economic Development Committee Minutes November 19, 2004 Page 2 Lehman said that if the assessed value is decreased, DeCoster will have to have a higher increase in the assessed value to get any TIF money at all. He said that he does not see the numbers working, and he doesn't see any financial advantage by doing so. Nasby said that any TIF advantage will not be at the beginning of the TIF agreement but there could be some near the end date. DeCoster said that he could see getting the assessed value to the required level with all the changes that he wants to do. Lehman said that investing the money in the building does not mean that the value will increase directly proportional with the spending; the value depends on how the assessor values it. Elliot said that it is better to talk with an appraiser or assessor because it seems that it might be easier for DeCoster to just pay lower taxes instead of trying to qualify for TIF. DeCoster said that even if he wants to do the improvements the value will still increase and he would have to pay higher taxes. Lehman asked at what time does the 15% kick in. Nasby said that you have to increase with 15% of the value in the first year of the TIF rebate. Lehman asked if there is a factor relative to market rate increase in value. Nasby said "yes" and that the increase for TIF purposes have to be due to improvements. Elliot said that if it is assessed at $737,000 and can not get TIF unless it reaches $847,000, it might take three or even more years to reach that goal. Lehman added that if it does increase due to market forces rather than improvements the project may not get TIF at all. Elliot asked if the TIF hangs in there even after five years if there had been no increment. Nasby said that it was in effect for whatever timeframe was in the agreement. Bailey asked DeCoster what is his assessed value, when he believes that would reach the goal. DeCoster answered that assuming that he would do noting to the building, and live it the way it is, after the third year he would pay less taxes with the TIF, but if he would improve the building without TIF, the taxes will go higher than the current ones. Elliot said that this is a rather peculiar situation. He added that he is in favor of the project, but that he is concerned about the well being of the applicant because he can not see the numbers working out. Bailey said that there are some requirements regarding the minimum wage. She said that $15,600, which is the estimated salary, is barely over the 30% median income level. Bailey said that the lowest paid job would just meet the median income housing. DeCoster said that he hires a lot of People from the Hope House, and even if it is hard work, a lot of them do not have where else to turn. Bailey asked if the $7.50 per hour is paid for contract or seasonal employees. DeCoster replied that this amount is for both part- time and full-time, especially those without a drivers license. Bailey said that the role of minimum wage requirements is that the City does not support businesses that would also require other services in the community. Lehman said that it might happen that they do invest the money and do not reach the $847,000 assessment, and when the goal will be finally achieved, it will because of the market rate, and not of the value increase, and it will result in not getting any TIF money at all. Bailey said that if there is little to benefit it might be better to weigh and see if it is acceptable to comply with all other constraints from the City. Bailey inquired about what other things may apply to getting a TIF? Nasby said that design review is a requirement and other than that there is some annual reporting for the business. Bailey asked DeCoster if design review would present any problems. DeCoster said that he did not think so. Lehman said that design review is much easier now than it was in the past and it should not be an issue. Bailey added that it may be better to work an accountant on a spreadsheet regarding the tax situations and determine if this TIF process is really worth doing. Lehman asked if there is any cost related to the application for TIF. Nasby answered that there is no cost but the time of the applicant. Lehman said that it is a no lose situation for the applicant in the TIF. He added that if it works out the applicant could save some money. MOTION: Elliot moved to approve a seven years, 100% TIF tax rebate with a maximum of $42,000. Bailey seconded the motion. City Council Economic Development Committee Minutes November 19, 2004 Page 3 ADJOURNMENT The meeting adjourned at 8:45 AM. Minutes submitted by Bogdana Rus. s:lpcdlminuteslhcdc/20041edc11-19-O4.doc Council Economic Development Committee Attendance Record 2004 Term Name Expires 01/26 03/30 07/01 09/02 10/12 11/19 00/00 Regenia Bailey 01/02/08 X X X X X X Bob Elliott 01/02/08 X X X X X X Ernest Lehman 01/02/06 X X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member Minutes IP9 Iowa City/Coralville Animal Care and Adoption Center Advisory Board January 26, 2005 Attended by: Shane Kron, John Lundell, Tammara Meester, Maryann Dennis Staff Present: Misha Goodman, Mia Bartels Absent:,Kathy Maggarrell Meeting called to order at 6:40 p.m. (Coralville Civic Center) Old Business 1) The minutes from November 10, 2004 were not available. 2) Small Mammal Containment System - The system in installed. It was needed mainly due to the increase in small mammals purchased from Petland and discarded. The system is lighted, and has heat and air. FACF paid for half of the $5,000 cost. Most of the small mammals that come to the shelter are adopted. 3) Proposed Ordinance and Fee Changes - The changes are still in progress. Coralville adopted increased fees and staff wants the City of Iowa City to match Coralville's fees. License renewals are sent to all households who adopt an animal regardless of where they live (i.e. outside of Johnson County.) 4) Holidays with the Hounds - Annual open house was held in December and was a great success. Product donations were prolific and are still coming in. Goodman estimates that $5,000 - $6,000 was raised. Several animals were adopted, even though this is not the optimal time of the year for adoptions. New Business 1) Increase in Animal Impounds - Numbers are steadily increasing. Small mammals are a big issue. 2) Space Issues - Space is very much an issue. Even though the service area has grown, the space at the Shelter has not. FACF has discussed and Goodman has discussed space issues with City Manager. Possibilities include a capital campaign. The old Iowa City Water Treatment building is a possibility. Cats and dogs need to be separated. The current situation increases stress on the animals and prolongs evaluation for adoptability. Lundell suggested a plan with good data be presented to the City. Dennis will forward contact information to Goodman for exploring the possibility of having graduate students from the U of I Department of Urban and Regional Planning to explore possible interns to assist with data presentation and planning. Goodman is interested in a countywide survey of animal owners. 3) HVAC - System is working after being repaired. However, the fan is obsolete and will be irreparable in the future. It will need to be replaced. 4) The Proposed FY06 Budget was added to the Agenda - Goodman disseminated the proposal. Committee members discussed. The budget needs to be approved by March 15, 2005. 5. Board Member Reports - Bartels received a report of a coyote in Coralville. 6. Citizen Comment - None. Lundell moved, Dennis seconded, motion passed to adjourn at 7:25 PM IP10 DRAFT MINUTES IOWA CITY BOARD OF APPEALS MONDAY, JANUARY 10, 2005, LOBBY CONFERENCE ROOM IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY,IA MEMBERS PRESENT: Steve Buckman, Wayne Maas, Anna Buss, Gary Haman John Roffman Tim Fehr and Doug DuCharme recused themselves from meeting due to conflict with Englert Theater appeals case. STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Loren Brumm (Building Inspector), Bernie Osvald (Plumbing Inspector), Roger Jensen (Fire Marshall), Jann Ream (Code Enforcement Asst. acting as minute taker) OTHERS PRESENT: John Shaw, Eric Kershner, Beth Bewley, Dick Donohue, Tom Rosenberger, Rick Loula, Judy Houghton (Englert Theater) RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:02 P.M. ELECTION OF OFFICERS: Officers for the Board of Appeals needed to be elected for 2005. MOTION: Maas nominated John Roffman for re-election as chairperson of the Board. Buss seconded. VOTE: The motion passed 5-0 to elect John Roffman as Board of Appeals chairperson MOTION: Haman nominated Wayne Maas for re-election as Vice- Chairperson of the Board. Buss seconded. VOTE: The motion passed 5-0 to elect Wayne Maas as Board of Appeals vice- chairperson. CONSIDERATION OF MINUTES: Minutes from the December 6, 2004 meeting were discussed. MOTION: Haman moved to accept the minutes. Maas seconded. Motion passed unopposed. DRAFT Appeal the decision of the Buildinq Official because: a. There are practical difficulties involved in carryin.q out provisions of the code. (221 E. Washinqton Street - Enqlert Theater) Dulek stated that Tim Fehr and Doug DuCharme had recused themselves from the hearing because they were employees of Shive Hattery, Inc. and the firm had done work for the Englert. Hennes pointed out to the Board the approved design of the handicapped dressing room on the stage level. This design, showing a sink, toilet and movable partition walls, was accepted by the City's building department. He reviewed the accessibility standards that require dressing rooms to be on accessible levels. The stage is an accessible level; the rest of the dressing rooms are in the basement which is not accessible. The original plan check notes at the time of the issuance of the building permit specify the requirement for the handicap dressing room with toilet facilities on an accessible level. When the Englert requested a Certificate of Occupancy in order to open the theater in December, 2004, a temporary C.O. was issued upon receipt of a letter from the contractor and Eric Kershner, Executive Director of the Englert, stating that the stage level dressing room with toilet facilities would be installed or an alternative solution found by March 1,2005. Hennes stated that everyone involved seems to agree that a dressing room with a lavatory and stool is required on the accessible stage level. The issue is ultimately a plumbing issue in bringing water and sanitary sewer to the fixtures. The Englert is proposing a swing lavatory hooked up to a permanent water source but they want to substitute a chemical toilet in place of a flush toilet connected to the sanitary sewer. Hennes stated that the plumbing code adopted by the City requires a supply of running water to both the sink and toilet (for flushing) and that the toilet be connected to City's sanitary sewer system. Kershner stated that the Englert had met the requirements of accessibility through out the theater with added lifts and an elevator. The problem is that they are dealing with a very old building and trying to make it meet modern building codes. The problem is ultimately one of space. The stage area is very small and if they have to lose part of it to a permanently installed dressing room with a lavatory and toilet, the stage will become unusable. He stated that the first two productions that had been presented at the Englert would not have been possible with permanent fixtures on stage. He reiterated that they are not disagreeing with the City that a handicap dressing room on stage is necessary just how it is achieved. They are asking that a chemical toilet and de-mountable sink be considered as a suitable solution to the problem. Shaw clarified that the ADA standards do not require toilet facilities in dressing rooms but they do require "like" facilities. Because toilets were supplied to the dressing rooms in the basement level, the dressing room on the accessible level must also be provided with similar facilities. Shaw said that although they had understood from the beginning of the project that a dressing room would have to be provided on stage, they did not think that plumbing fixtures would have to be provided because the ADA does not require DRAFT specifically plumbing fixtures in dressing rooms. It is only because of the requirement for "like" facilities that makes the plumbing fixtures necessary in this case. Kershner stated that the fixtures would in all probability be visible from the audience. Loula (theater consultant from Hancher Auditorium) said again that the problem was one of space. Because of the age of the building, the stage was built even smaller than current high school auditoriums. Space needed to be provided for fire safety lanes and if you combined that space with permanently installed fixtures, the space for productions would be severely limited. This limitation would have an adverse effect on what companies could be booked for the theater which could create an economic hardship for a new theater. He stated that even Hancher uses portable dressing rooms and chemical toilets are used quite often for outdoor productions. They are very stable and usable by a handicapped person. Shaw stated that in speaking with the person in Washington DC who counsels builders and municipalities on ADA standards, Marcia Maas, he was told that the better argument for the Englert would have been not to provide any dressing room at all on the accessible stage level and claim technical infeasibility. Shaw said that the Englert chose not to do that because they felt that being able to provide a dressing room to a handicapped person was important. Kershner stated again that the issue was not whether the fixtures should be provided but if they could be portable. Discussion occurred about other situations where temporary fixtures are allowed such as building sites. Roffman asked that, if the permanent connections to a water supply and sanitary sewer were supplied, could the fixtures themselves just be installed on an "as needed" basis. There would be a plate in the floor that the toilet could be dropped into and connected and the same with the lavatory. Discussion occurred as to whether the required piping and venting could be supplied to that area of the stage. Consensus among the contractor and theater personnel was that the problem could be solved. Various details concerning actual installation were discussed such as how the grab bars could be installed. Again, it was determined that with creativity, a solution could be found that met the requirements of the code. Buckman asked what type of motion was necessary. Hennes stated that a motion to deny the appeal on the agenda was in order since another solution was determined. He did state that the fixtures would have to be installed on the final inspection and that some sort of assurances would have to be made, such as information in promotional material for the theater, that the fixtures would be available to companies if needed. Kershner asked what time frame the City would require in order to have the required fixtures installed. Hennes stated the temporary Certificate of Occupancy expired March 1, 2005 and there were other projects to be finished at the Englert as well that are scheduled for the same time frame. All of these projects should be finished by that time. Discussion occurred as to whether the portable wall panels needed to be stored on stage or could they be stored elsewhere with the plumbing fixtures when not being used. Roffman stated that seemed reasonable. DRAFT Brumm wanted to make it clear to the Board that in his discussions with Marcia Maas, she informed him that portable fixtures did not meet ADA standards. So if a complaint was issued, this Board action did not absolve the Englert of any liability. MOTION: Haman moved to deny the motion to allow the substitution of a chemical toilet in place of a permanently installed fixture connected to the City sanitary sewer. Maas seconded. DISCUSSION: Donohue asked if the City needed to inspect every time the fixtures were removed and replaced. Hennes said no - that action did not require a permit so no inspections were necessary. He also stated that he did not feel comfortable with the concept of removable fixtures and that the Englert would be removing and replacing the fixtures at their own risk. He re-iterated that on final inspection, the fixtures would be installed and in place. Buckman suggested that some sort of signage be placed on stage stating the storage location of the fixtures again to make it clear that they were available. Roffman wondered if there needed to be some sort of written fixture policy so future City inspectors and theater personnel would always be aware. Hennes stated that the Board record should be sufficient. VOTE: The Board voted 5-0 to deny the motion. OTHER BUSINESS: The next meeting was scheduled for February 7, 2005 if there is an appeal. Hennes stated that work on the 2005 National Electrical Code would be starting in the next few months. ADJOURNMENT: Buss moved to adjourn the meeting. Haman seconded. The meeting adjourned at 5:00 P.M. John Roffman, Board of Appeals Chair Date