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HomeMy WebLinkAbout1995-08-29 Bd Comm minutesMINUTES DESIGN REVIEW COMMITTEE SPECIAL MEETING JULY 31, 1995- 4:00 PM IOWA CITY CIVIC CENTER- LOBBY CONFERENCE ROOM MEMBERS PRESENT: Laura Hawks, Bill Nowysz, Nancy Footner, Martin Haynes, Clara Swan, Karyl Larson, Larry Quigley MEMBERS ABSENT: Gary Nagle, Gilda Six STAFF PRESENT: David Schoon CALL TO ORDER: Chairperson Laura Hawks called the meeting to order at 4:05 p.m. DISCUSSION OF AN ORDINANCE TO AMEND THE ZONING ORDINANCE TO ESTABLISH A DESIGN REVIEW OVERLAY ZONE {0DR) Hawks made a report on her meeting with the Downtown Association (DTA). She reported that the DTA reactions were mainly negative. One business owner believed the new ordinance would infringe on his property dghts while another didn't want the City micro-managing the design of projects. In view of those responses, Hawks soliciled comments from Committee members about how to proceed with the proposed design review overlay zone ordinance and the brochure which David Schoon drafted. Bill Nowysz stated that he has received mixed responses from the individuals he has spoken with. Clara Swan suggested sending letters, like the one she drafted addressing the downtown businesses, soliciting their support of the ordinance and giving them a map of the downtown and what the ordinance will affect. Swan said that she has received favorable responses from those downtown business owners with whom she has spoken. Hawks suggested asking Planning and Zoning to constituency can be drawn together through major newspaper articles, and television exposure as much Zoning Commission considers the ordinance. table this ordinance until a strong educational activity. She suggests as possible before the Planning and The members believed Schoon's brochure was a solid effort, but that it was too technical, not personal enough. It was proposed that the brochure be redrafted to address the ordinance from an Iowa City resident's point of view. Nancy Footner, Lain/ Quigley, and Hawks volunteered to help Schoon re-wdte the brochure into two separate brochures: (1) What is design review (a question and answer brochure generated from questions submitted to Schoon from members) and (2) a technical explanation of the design review overlay. The purposes for design review listed in the brochure will be similar to the goals/purposes from design review proposal of Portland Oregon in an effort to make them more simple and appealing to the common resident. Hawks asked the Committee if it was having second thoughts about limiting the scope of the ordinance only to the downtown area. Nowysz doesn't think the ordinance will have a chance Design .Review Committee July 31, 1995 Page 2 at being passed if it doesn't just stick to overseeing the downtown area. The Committee discussed where they should put the greatest amount of energy towards getting the ordinance passed. The discussion focused on whether the energy should be directed towards P&Z or should energy be directed toward getting supportere out when the City Council considers the ordinance. Some members expressed the opinion that the Committee should back off and rally more support first before taking the ordinance to Planning and Zoning and then to the City Council. The members resolved that the Committee must contact people who are against the ordinance as well as those who are for it, and each member must be clear on how to counter the sentiment that the ordinance is more "unnecessary regulation". Right now the ordinance's greatest threat is the lack of understanding surrounding it. Schoon stated that one obstacle to educating residents on the need for design review regulation is that the Committee is hesitant at showing slides of poor design of downtown buildings without the possibility of offending those building ownere. Hawks stated that the public must be educated on the on.going need for design review. Hawks asked Nowysz to give a presentation on the design review proposal on PATV. Nowysz has a project going, on right now, but otherwise would be open to help. Hawks will make the presentation. Nowysz pointed out that some opponents to the ordinance believe the Design Review suggestions to be similar to "the change in times - like a fad." Nowysz gave examples of how many opposed the revitalization of the College Street park for fear that it would not retain its appeal but College Park is now safer and more protected. Other members proposed that the Committee focus more on the securing the City Council's vote rather than on winning over Planning and Zoning. Larson suggested taking signatures to the City Council. Footnet proposed that the names of those who served on the Design Review Committee and a list of those who support the. ordinance can be advertised in the newspaper as a means of rallying support. There was a consensus to ask the Planning and Zoning Commission to defer the ordinance until its September 21 meeting. Review of the newly drafted brochures will be done by the August 21 Design Review Committee meeting. This will give the Committee time to prepare before the Planning and Zoning Commission's consideration of the ordinance in September. CONSIDERATION OF THE MINUTES OF THE JULY 17, 1995 MEETING Swan moved and Nowysz seconded approval of the minutes from the July 17, 1995 meeting. The motion carried 7-0. COMMITTEE DISCUSSION Hawks asked for a Committee member to attend the City Council meeting for the discussion on the time and temperature sign. Quigley agreed to attend the meeting on August 1, 1995. Design Review Committee July 31, 1995 Page 3 A request to amend the zoning ordinance, which doesn't allow portable i like the ones at s gns Uncommon Grounds, Bremer's, and Seaeon's Best, has been sent to Planning and Zoning Commission and will more than likely be placed on its pe'nding list. Schoon asked if there was any interest in having the City Attorney come give a discussion for the committee on conflict of interest. The response was no. PUBLIC DISCUSSION There was none. ADJOURNMENT Hawks adjourned the meeting at 5:41 p.m. Minutes submitted by Azaiia Owen MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MONDAY, JULY 24, 1995 LOBBY CONFERENCE ROOM, CIVIC CENTER MEMBERS PRESENT: Edc Rothenbuhler, Roger Christian, Cordell Jeppsen, Steve Hoch, Betty McKray MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling, Burnside OTHERS PRESENT: Seth Fisher, Mary Jo Langhome, Lida Cochran, Howard Weinberg, Derek Maurer, Steve Wurtzler LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Cable TV Refranchising/Renewal SUMMARY OF DISCUSSION Shaffer reported he has been meeting with representatives from Johnson County, the City of Iowa City, the Iowa City School District, the University of Iowa, Coralville, and the Chamber of Commerce as a member of the Community Networking Group which is working towards plans for a community-wide electronic .network. The Commission wholeheartedly endorsed the group's activities. Fisher reported the library is continuing work on getting copyright clearances and the Sesquicentennial Video Project group will be meeting to review the gathered footage. Wurtzler reported PATV has revised their guidelines to include a prime-time sedes policy and to require identification of producers' programs. Shaffer reported the U.S. Senate passed telecommunications legislation, S. 652, and the House will vote on HR 1555 late in July or early August. While passage is likely, Clinton may veto orthe long-distance phone companies may attempt to defeat it. Access to selected World Wide Web sites through the Government Channel 4 interactive service called Infovision is under development and should be available for subscriber use in August. The FCC has issued a rate refund order for Iowa City as a result of a City-initiated complaint against TCI. TCI has appealed the decision. Any refund must wait until the determination of the appeal. Shaffer reported the Cable TV Division and Infovision have been working with others to design a new software package which would allow access to selected World Wide Web (VVVVV~ sites on cable TV Government Channel 4. CALL TO ORDER The meeting was called to order at 5:35 p.m. APPROVAL OF MINUTES It was moved by Hoch, seconded by Rothenbuhler, to approve the April 24, 1995 BTC minutes. The minutes were unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS None PUBLIC ANNOUNCEMENTS None COMMUNITY NETWORKING GROUP Shaffer reported the Community Networking Group (CNG) has been meeting for about two years and consists of representatives of Johnson County, the City of Iowa City, the Iowa City Community School Districts, the University of Iowa, Coralville, and the Chamber of Commeme. The goal of the group is to establish and support an electronic information network that will benefit the citizens and the organizations of the community through increased access to information central to daily living. Over the last two months, each member entity has been going to their governing boards to inform them that these discussions have been taking place and to get their support to proceed. At this point, the group is trying to plan and coordinate the best approach to take to achieve the mission and goals of the group. At some point, the group will ask the City Council for their support. Jeppsen noted that at this point the CNG is a concept that would evolve and develop over time. Rothenbuhler moved to endorse the concept of the CNG as outlined in the CNG Mission Statement. The motion was seconded by Hoch and passed unanimously. ECC REPORT Langhome had nothing to report. LIBRARY REPORT Fisher reported the Sesquicentennial Video Project will meet within the next month to evaluate the footage which has been shot and to determine how to proceed. Around 50-60 tapes have been received. Tape contents are quite varied and include such things as the schools, downtown businesses, parks, and several events. The Library has been working to secure copyright clearances for the video programming on Channel 10. Response from publishers vary greatly. Determination is now being made which releases will be paid for. Fisher said she has been satisfied with the response from the publishers. LEGAL REPORT Burnside reported the Legal Department has participated in discussions with the City Council and PATV regarding the recent cablecasting of a program containing nudity. Work continues on the ordinance and franchise. Hoch asked Burnside to cladfy the City's responsibility it needs to exercise over or with PATV. Specifically, what are the responsibilities of the BTC and its relation or oversight of PATV. Burnside said the City and the BTC had very little to do with PATV. PATV is a non-profit corporation which receives funding from TCI through a contract with City. PATV and the City share no staff. PATV is a separate entity and the City is not its overseer, doesn't make PATV's rules, enforce policies, or provide legal support. If there is a question of obscenity, that is for the County Attomey. Shaffer said according to City ordinance, the PATV guidelines are to be a product of the PATV Board and the BTC. In the past there have been times when the guidelines have been altered without the BTC or Shaffer being informed. Shaffer also noted that an opinion regarding the guidelines by City Legal Depadment in 1991 suggested language regarding obscenity and the role of the County Attomey had not been included in the guidelines. Jeppsen said he wanted to know why it wasn't included. Rothenbuhler said the BTC needs to determine if such language should be included in the future. Steve Wurtzler, vice-chair of PATV, said the reason the language was not included may be due to a reference to prescreening of programs by PATV's staff. In practice, PATV does 3 not prescreen tapes. Burnside said that in previous opinions, the City Legal Department suggested PATV should not prescreen tapbs, and that is why PATV developed the practice of producers essentially screening their own work. However, recent court decisions may affect this suggestion regarding prescreening. Shaffer noted that the City Legal Department is not PATV's attorney. Wurtzler said that the Board is aware of this and views any opinions from the City Legal Department as outs[de opinions. Jim Larew is a PATV's local attorney. For issues of prescreening, PATV is making use of the resources of the Alliance For Community Media. PATV REPORT Wudzler distributed a memo outlining two policy revisions approved by the PATV Board. One change involved the prime~time sedes scheduling, the other dealing with controversial material. Shaffer asked if they had received any materials from the Alliance for Community Media regarding controversial programs. Wurtzler said PATV received a notice about the stay of implementation of the section of 1992 Cable Act which permits cable operators to pro-screen programs. The Alliance will ask the Supreme Court to review the case. Christian asked about a previous practice of not releasing producers' names to the public. Wurtzler said that that was not an official policy. In the past PA'TV had received threatening complaints about Minister Farrakhan's Nation of Islam program. Arrangements were made in which complaints were forwarded by PATV staff to the sponsor. PATV had no policy regarding identification of local producers. Jeppsen noted that there was no intention to keep secret the names of the producers of the Exile on Stupo Street program. Wurtzler said the new policy, in principle, is that programs must now identify the local producer. Finally, Wurtzler said that policy is continuing to be developed and input from the BTC iswelcome. Wurtzler said the PATV Board was pleased Betty McKray had attended their last meeting and noted her input had been incorporated into the policies outlined in the memo. TCI REPORT Shaffer reported Blough has been busy working on items related to franchise negotiations. Hoch asked about the timeline and process regarding approval of the franchise by the BTC and City Council. Shaffer said the City Council will need to hold a public headng, preferably a joint public headrig with the BTC. The BTC may choose to hold a separate headng. The Council will need three readings, thus it will be at least four to six weeks before passage (once negotiations are completed). Helling said the Council will want a recommendation from the BTC so the time frame will depend, in par[, on how long the BTC spends reviewing the franchise. Shaffer said there is no time pressure as far as City staff is concerned on the matter. The important thing is that the BTC and Council understand and are comfortable with the agreement. CABLE TV ADMINISTRATOR REPORT Shaffer reported he received 37 complaints since the April meeting- eight about rates, ten about outages, 5 about controversial programming on PATV, 3 about poor signal quality, 3 about a new channel on extend basic which is unviewable using converter boxes with older television sets, 3 about billing problems, 1 requesting C-SPAN II, 1 about cable TV rates for business, 2 about problems getting service, and 1 about finding TCI's telephone number on bills. Shaffer reported the U.S. Senate passed telecommunications legislation (S. 652) and the House will bdng HR 1555 to the floor late this month or eady in August. The City has been wdting letters to the Iowa delegation and other influential members of Congress. Passage is likely unless the telephone companies attempt to scuttle the legislation or Clinton decides to veto. Shaffer reported the Govemment Channel's Infovision has been working with others to design a system which would allow access to selected World W~de Web sites on cable TV Government Channel 4 4. Beta testing will begin in August and the service will be available to subscribers in late August or early September. This will allow up to 74% of the Iowa City population to access WVWV sites (as opposed to the 10% to 15% that would otherwise have access.) Such availability of WWVV sites on cable TV has never before been accomplished in the U.S. APPROVAL OF THE BTC ANNUAL REPORT It was moved by Hoch, seconded by Rothenbuhler, to approve the 1995 BTC Annual Report. The motion passed unanimously. RATE REGULATION Shaffer reported the FCC issued an order for TCI to develop a refund plan as a result of a City- initiated rate complaint. TCl has appealed the order and a refund will not be implemented until the appeal is decided. REFRANCHISING Shaffer said his report has been covered by the discussions earlier in the meeting. ADJOURNMENT_ It was moved by Rothenbuhler, seconded by McKray, to adjourn, The motion passed unanimously. Adjournment at 6:40 p.m. Respectfully submitted, Cable Television Administrator MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION WEDNESDAY, JULY 19, 1995 - 5:30 P.M. CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT: Cortney Daniels, Nancy English, Richard Hoppin, Les Kuehl, Don Otto, Catherine Pugh, Jim Pugh, Larry Wilson MEMBERS ABSENT: Sue Chase, Jessica Neary, John Pelton STAFF PRESENT: Denhey, Hating OTHERSPRESENT: None CALL TO ORDER, INTRODUCTIONS, AND ANNOUNCEMENTS: Chairperson Kuehl called the meeting to order at 5:33 p.m. Denney handed out copies of the City of Iowa City Annual Report; a copy of a memorandum dated July 19, 1995, regarding the FY96-98 JCCOG Transportation Improvement Program (TIP) Amendment; and a copy of memorandum dated July 17, 1995, from Commission Chairperson, Les Kuehl, on behalf of the Commission, to the Mayor and City Council Members, regarding the Commission review of the FIRST Inter-Urban Greenway Concept Plan. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none· CONSIDERATION OF THE MINUTES FROM THE JUNE 21, 1995, MEETING: MOTION: Otto moved to approve the minutes of the June 21, 1995, meeting of the Riverfront and Natural Areas Commission, as written. J. Pugh seconded. The motion carried on a vote of 7-0, with Daniels absent. (Daniels arrived at 5:40 p.m.) DISCUSSION OF ANNUAL REPORT: Denhey noted the Commission had received a draft of the Annual Report of the Riverfront and Natural Areas Commission, to be inserted in the Annual Report on Boards and Commissions. Dennay noted there are minor typographical errors yet to be corrected. Kuehl asked that the statement about brochures also include a possible river safety brochure. MOTION: Hoppin moved to approve the-Annual Report on the Riverfront and Natural Areas Commission, subject to modifications noted at tonight's meeting. J. Pugh seconded. The motion carried on a vote of 8-0. DISCUSSION OF POSSIBLE FIELD TRIP FOR AUGUST MEETING: J. Pugh appreciated the fact that a field trip to Pleasant Harris Park (a.k.a., Mesquakie Park) had finally been arranged. J. Pugh said an interest has also been expressed in visiting the Whispering Meadows Wetlands Park, so the Commission will attempt to combine a field trip to both locations at the August meeting. J. Pugh said the Pleasant Harris Park continues to be utilized as a dump, primarily old road debris, and more was recently added. In addition, J. Pugh would like the Commission to pay special attention to the sand pit and riverfront RIVERFRONT & NATURAL AREAS COMMISSION JULY 19,1995 PAGE2 areas. In regards to the Whispering Meadows Wetlands Park, the Commission suggested that Lon Drake be contacted to attend. Denney said he will look into the possibility of locating a bus or van. Denney said some members of the Parks and Recreation Commission, City Council, City Staff, and others, had expressed an interest in a field trip and may be joining the Commission. The Commission decided to meet at 5:15 in August, in order to approve the minutes aqd quickly run through any other agenda items, then adjourn for the field trip. DISCUSSION OF SCHEDULE FOR JOINT MEETINGS WITH THE PLANNING AND ZONING COMMISSION REGARDING THE DRAFT SENSITIVE AREAS ORDINANCE: Denhey said the dates have been confirmed for two joint meetings between the Riverfront and Natural Areas Commission, and, the Planning and Zoning Commission, for a discussion of the draft Sensitive Areas Ordinance. A work session has been scheduled for August 7, 1995, at 7:30 p.m., in the Senior Center Lower Level Classroom. A public hearing has been scheduled for August 21, 1995, at 7:30 p.m., in Room A of the Iowa City Public Library. The plan is to get the Ordinance before the City Council during September 1995. Denhey handed out brochures, produced by the Department of Planning and Community Development, which summarize each section of the proposed Sensitive Areas Ordinance. J. Pugh suggested that the public hearing be broadcast over cable television channel 10, the Library Channel. Several members of the Commission agreed. Denhey said he would look into this and asked that suggestions or corrections to the draft ordinance be referred to himself or Melody Rockwell in the Department of Planning and Community Development. RIVER CORRIDOR TRAIL UPDATES: 1. IMU Brid(~e to Iowa Avenue. Denney said there is no change from last month. Burlinqton Street to Hiqhwav 6. Denhey said the staff have met with the Engineering firm of Shive-Hattery. The plan had originally been to conclude the trail just south of Highway 6, however, funding has now been received in order to extend the trail to the parking area of and through Sturgis I~erry Park. Denhey said due to difficulties in constructing the trail behind Master Muffler shop and Dairy Queen on Riverside Drive, the trail will now run in front and adjacent to the road in this portion. Denhey said this will reduce costs as the cost of installing the trail along the river would have been very high. Hi(~hwav 6 to Napolean Park. Denney noted that representatives from the Iowa Department of Transportation had met with the Regional Trails and 8icycling Committee, on July 11, 1995. RIVERFRONT & NATURAL AREAS COMMISSION JULY 19, 1995 PAGE 3 Denney reminded the Commission that he was somewhat confused as he had received two separate letters from the Iowa Department of Transportation which described why Transportation Enhancement funding for this portion of the trail was not approved. One letter said the project was not deemed to be of State-wide significance, and the other said the submitted application was incomplete because it lacked a cross-section. Denney said the submitted application had included a cross-section. Denney feels the meeting was fairly positive. The RTBC Committee had suggested several changes be implemented in how projects are reviewed by the State. One, the Committee asked for clarification of the statement "statewide significance", because the Coralville portion was deemed to be of statewide significance, yet the Iowa City portion was not. Second, the Committee feels more significance needs to be placed on the need of trails as inter-urban transportation. Third, it was felt the applicants should have greater opportunity to comment on their application as questions arise from Review Board Members within the application review process. Denney said we will have to wait and see whether any of these suggestions are considered by the Iowa DOT. Denney noted the City is planning to reapply for funding for this portion of the trail. Applications are due on October 1, 1995. J. Pugh felt the proposal should include funding for a lighting system as there is inadequate lighting for a public trail. J. Pugh feels lighting is initially needed to the Baculis Trailer Park as a trail would largely benefit residents in this area. J. Pugh said lighting to the Pleasant Harris Park area may come at a later stage. Wilson said it has been the intent to install lighting as the trail expanded out and the use increases. J. Pugh voiced concern about liability. ¢. Ned Ashto~ Park. There was none. UPDATE ON DEVELOPMENT ITEMS: Denney reviewed the status of several development items. Denney said a request for a rezoning had been submitted for the Galway Hills subdivision, but said the revision only affects density and would not affect the proposed trail, open space or sensitive areas. COMMITTEE REPORTS: Waterways. Kuehl said the River Safety/Burlington Street Dam Improvements Program is slowly progressing, concentrating lately on buoy retrieval and downstream safety features. Wilson said there are some aesthetic concerns to be hashed out as well. 2. Wetlands. There was none, Woodlands. Denney reminded the Commission that on August 27, 1995, approximately 200 Fraternity members will be available for community service projects within Iowa City. The Commission expressed at an eaHier meeting that this would be a good opportunity to clean up the west riverbank, between Iowa Avenue and Burlington Street. J. Pugh is working on arrangements to set this up. J. Pugh felt no more than 5-6 of the Fraternity volunteers should be needed, should adequate City RIVERFRONT & NATURAL AREAS COMMISSION JULY 19, 1995 PAGE 4 Staff and Commission assistance be on hand, The Commission had asked staff to check into the availability of parking south of the Hydraulics Laboratory, or alternative parking/transportation, 4, Trails & Access, RTBC, There was none, 5. Sensitive Areas Committee, See discussion under Joint Meeting with the Planning and Zoning Commission, above, COMMISSIONERS' REPORTS: There was none. FIRST REPORT: Denney said FIRST presented its proposal for the Inter-Urba~ Greenway Concept Plan to the City Council, at the work session meeting on Monday night, The proposal appeared to receive a warm reception from the Council, Council Member, Karen Kubby, asked for a map outlining the status of existing trails and the proposed trail projects within the area. Staff will prepare this map, ADJOURNMENT: MOTION: J, Pugh moved to adjourn the meeting at 6:17 P,M, Kuehl seconded, The motion carried on a vote of 8-0, Minutes submitted by Jeff Hating, MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JULY 13, 1995 - 5:45 IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, Pat Foster, Mascari, Robert Hicks Howard Horan, Rick STAFF PRESENT: Beverly Ogren, Ron O'Neil CALL TO ORDER: Chairperson Horan called the meeting to order at 5:50 p.m. A quorum of the Commission was present. APPROVAL OF MINUTESt The minutes of the June 13, 1995, meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Foster made a motion to approve the bills. motion and it was approved 5 - 0. Mascari seconded the PUBLIC DISCUSSION - ITEMS NOT ON A~END~: No comments were received. ITEMS FOR DISCUSSION/ACTION: a. Master ~lan Study - Jerry Searle, from McClure Engineering, presented information on the Master Plan. Horan stated that at some time, it should be emphasized what the Commission's responsibility is concerning the development and implementation of the Master Plan. Searle said he has continued to meet with City administrators and staff to explain what he is doing with the Master Plan and what can be expected from the Master Plan. Searle said:he believes the off site aspect of the Master Plan should be looked at by looking at the entire area bordered by Highway 1 on the north, Highway 218 on the west and south and Riverside Drive on the east. He will develop a land use concept plan and it will be discussed at the next Resource Group meeting. Because some of the Airport is in the County, Searle said that it is very important that the City and County work together on land use planning issues. ,-% Blum said that one issue concerning land use is a pending zoning application to rezone property south of the Airport for residential use. This issue will be on the agenda for the Board of Supervisors on August 10. He encouraged Commission members to attend the Supervisors' meeting and express concern about locating that intense of a residential development so close to the end of a runway. Blum said there was some confusion during the Feasibility Study by the Technical Advisory Committee that they would be voting on phases of the plan. He said that it should be explained to the Resource Group that they are there to provide and receive information for the groups they represent. They are not there to vote on the Master Plan. Searle said he will explain this to the Group. b. South T-hangar building - O'Neil said the building project is complete. Construction began on May 1 and was completed on July 12. An asphalt overlay must be completed before tenants can get access to the hangars. O'Neil said the building will be occupied by no later than August 1, even if a temporary ramp has to be built. There is a one year warranty on labor and material. Foster made a motion for a resolution to accept the South T-hangar building. Mascari seconded the motion and at roll call vote, tha motion passed 5 - 0. o. Iowa City School System lease - A copy. of the lease was included in the Commission packet. This is a one year lease for about an acre of property at the northeast corner of the Airport. O'Neil said the Commission had expressed concern about the amount of rent. ICeS is paying about 10% of what other land tenants are paying. The rent amount was set for the first ten years, but is to be renegotiated next year. They will be required to pay fair market value next year. Blum made a motion for a resolution to lease the acre of property to the Iowa City School System. Foster seconded the motion and at roll call vote, it passed 5 - O. d. Airport Terminal building rehab project - O'Neil said the landscaping has been completed in the planter on the east side of the building. There is some landscaping that needs to be completed on the west side. Horan suggested removing the fence on the west side. The other Commission members agreed. O'Neil will get bids on additional landscaping. Blum asked about the maze of telephone lines on the building. O'Neil said it is the communication system for Iowa City Flying Service and they should be responsible for improving the looks of the installation of the wires. e. Airport Terminal Building and United Hangar ~oof Project - The punch list has not been completed. This will be deferred until the next Commission meeting. f. National Guard lease - The National Guard requested increasing the amount of property they lease for vehicle parking. O'Neil said because the lease involves a time frame'of more than three years, a public hearing on the lease is required. Blum made a motion for a resolution to set a public hearing for the National Guard lease for August 10, 1995, at 5:45 p.m. Horan seconded the motion and at roll call vote, the motion passed 5 - 0. go Az~m~ Reserve Center lease - 0'Neil said the USARwould like to lease property for additional parking. Blum made a motion for a resolution to set a public hearing on August 10, 1995, at 5:45 p.m., for a lease with the USAR. Mascari seconded the motion and at roll call vote, the motion passed 5 - 0. h. corporate hangar building - Blum said there is still interest by individuals in locating their corporate aircraft in Iowa City. Mascari expressed concern about constructing a building without a full commitment by tenants to pay for it. 0'Neil said the ideal situation would be to get an agreement similar to the one developed when the HLM hangar was built. Foster said he thought tenants would make a commitment if the Commission was serious about building a hangar. O'Neil and Mascari will continue to work on this issue. i. Fly-ln breakfast O'Neil said the person interested in bringing a B25-H to the fly-in was invited to the Commission meeting, but must have decided not to participate. There are two groups with aircraft simulators that have been invited to the breakfast. There may be some expense with bringing the one from Des.Moines. The paper airplane contest will be coordinated by Horan. said he will also be a safety officer-in-training. Horan O'Neil said there was a company at" Fly Iowa "that was interested in setting up a booth at the fly-in. The Commission directed O'Neil to contact the vendor and coordinate this with Sertoma. Ogren said that if the Commission is talking about commercial use of public owned land, the decision on who is allowed to participate should be made by the Commission, and not Sertoma. CHAIRP~RSON'S REPORT: Horan presented pictures of the clean up effort by the Jay Cees. He commented that they had done a good job cleaning up. O'Neil said that someone told him there was a group of people that walked from Menards and sat on Runway 12 to watch the fireworks. O'Neil said a better job will have to be done if the Jay Cees request to be back next year. Blum said holding fireworks at the Airport will be looked at one year at a time. Horan said the DTN Weather System is installed and seems to be working very well. COMMISSION MEMBERS' REPORTS: Blum said the smoking in the Terminal Building is not following City code. O'Neil will research City and State code. Blum said he would like to prohibit smoking on the air side of the Airport. Ogren said prohibiting smoking in areas not considered "closed space" may be difficult. Blum said that during the Master Plan', the Commission may want to consider changing the name of. the Airport. He also recommended looking at changing the entrance, including moving "Old Jet". Mascari recommended that a suggestion box be installed in the FSS room. He said he could make the box. Mascari said that after the incident with the ICFS aircraft, he thought it would be a good idea to have emergency phone numbers to call in case the Airport Manager could not be contacted. O~Neil will provide a list in the next Commission packet. Mascari suggested making the wind tee easier to see at night. O'Neil said this may be a project to apply for through the IDOT CIP. Mascari suggested trying to attract a restaurant to the Airport. He will get more ln_orma~lon for the Commission. ~DMINISTRATIVE REPORT: The IDOT may be interested in leasing the office space in the United hangar. O'Neil was contacted by some hangar owners concerning overcharges by ICFS for t-hangar rent. Some tenants wit~ two airplanes in a hangar are being charged by the plane and not by the hangar. The Commission sets the maximum fee allowed to be charged. Horan will write a letter to ICFS reminding them of what the rent is. The Wolf rezoning request will be on the agenda for the Board of Supervisors on August 10. As directed by the Commission, O'Neil has contacted cellular phone companies and will be getting a cellular phone soon. Some modification will be made to the alarm system at the Airport. O'Neil said he has not received a signed contract from DTN. Phase V of the fencing program, renovation of the wind sock and renovation of the wind tee will be applied for through the IDOT CIP. Applications for the FY 1997 program are due by August 1, 1995. SET NEXT HERTING: The next regular meeting was scheduled for August 10, p.m. ADJOURI~ENT: Foster moved to adjourn the meeting. the meeting adjourned at 8:05 p.m. 1995, at 5:45 Blum seconded the motion and 26wa~r/d/Horan, Chairperson MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, JULY 27, 1995- 5:00 PM Members Present: Margaret Cox, Stephen Greenleaf, Philip Hubbard, Mary McMurray, Mark Martin, Jesse Singerman, Chuck Traw Members Absent: Staff Present: Others: Anne Spencer, Jim Swaim Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Liz Nichols Assistant City Attorney Beverly Orgren CALL TO ORDER: President Traw called the meeting to order at 5:05 pm APPROVAL OF MINUTES: A motion was made to approve the minutes of the regular meeting of June 22, 1995 by Greenleaf and seconded by Hubbard. They were approved unanimously. UNFINISHED BUSINESS A, Approve Board annual report A draft of the Trustees' annual report was presented to the Board for review. Comments were favorable. Craig incorporated the accomplishments that the Board listed at last month's meeting. Several of the items suggested for future consideration in FY96 were discussed by the Board; in particular, the pursual of a contract with University Heights and the possibility of staying open additional Sundays. In response to Martin's question regarding the concern of additional Sunday hours, Craig explained that it was financial, since, according to the union contract, staff who work on Sundays are paid overtime. Craig will adjust the listing of Board members' names in the report to reflect the resignation and new appointment that took place during this last fiscal year. At 5:15 pro, Traw requested that the ICPL Board of Trustees go into Executive Session for the purpose of discussing the possible purchase of property. Greenleaf moved that we go into executive session. Singerman seconded the motion. All present verbally voted Aye. Board members, Orgren, and Lubaroff and Craig of the staff were present. A tape of the session was made. At 6:00 pm Greenleaf made a motion that the Board return to open session. Cox secondigd the motion. The motion carried unanimously, Let the minutes reflect that while in Executive ICPL BOARD OF TRUSTEES JULY 27, 1995 PAGE 2 Session the Board discussed the acquisition of real estate to help with the expansion of the library, NEW BUSINESS Planning Update. Craig reviewed the strategic plan activities. The previous plan ended in FY95 and a report prepared by staff was reviewed. Of note, many things that we were not doing at the beginning of the plan, FY90, have now become institutionalized. Last year saw the approval of free reserves and the offering of phone renewals and implementation of acquisitions software. Childtens outreach services, county wide mailing of one issue of the WINDOW, inspection of circulating videos have all become routine. Free reserves will begin on September 11. Information is currently being prepared for the public; extra reserve shelving is being set up. The countywide WINDOW cover story will feature this new service. The new strategic plan was adopted by the Board one year ago. The public portion contains the mission statement, goals & strategies, The board approves the objectives, and the staff with the implementation of tasks. The proposed objectives are for FY97. We work one year ahead in order to deal with the budget presentatibn that will be prepared ths fall. In response to questions from board members, Craig agreed that it was sometimes difficult working on plans for FY97 at the beginning of FY96; however, this schedule is due to the City's budget regulations,. There was some discussion about the objectives regarding a future upgrade or replacement of the library's main computer system, Nichols explained that there exists a computer replacement fund that would be used to defray some of the expense of such a project, In response to a question regarding the objective describing a comparison of per capita operating budgets, Craig explained that the comparison would be among communities of a similar demographic nature to Iowa City. This type of study is necessary when approaching Council at budget time, ¥he last time Craig did a comparative study, ICPL was in the bottom 3rd of equal libraries. We may be in the high end for Iowa, but not nationwide for library's doing the kind of business we do. Craig reminded the Board that the goal and strategy language have previously been approved. Objectives and tasks have been developed by staff. Singerman moved approval of FY97 objectives of Strategic Plan. Martin seconded. The motion was unanimously approved, Revision of By-laws: This agenda item serves as notice only. The change reflects a revision suggested by Council to allow them to fill a short term vacancy for the time of the vacancy plus a full term. A short term would be defined at the Council's discretion, Board may vote on at August meeting, Martin suggested language that is more specific. Martin moved to amend the amendment to include the words "of less than one year following an unexpired term", Greenleaf seconded the motion and board members signified approval unanimously. [Staff Note: Whe. n Craig called to discuss this with City Clerk, Marion Karr, she was told that this request was sent to us in error and state law did not allow for this change for the Library Board] ICPL BOARD OF TRUSTEES JULY 27, 1995 PAGE 3 STAFF REPORTS Johnson Co: Fair The fair was successful, All the public libraries of Johnson County shared in the theme of the booth which was "Growing". Growth charts, and pencils were given away, Children's day program had 450 kids in attendance, Conduct Policy ~ress clip~inqs Several newspaper clippings regarding the revised conduct policy were included in the packet for board review, Trustee Worksho~ "Doing the Right Thing", This workshop for trustees is being offered by the State Library, Mark Martin and Phil Hubbard will attend, Development Office Reoort This report was included inthe board's packet, Eckholt reported that Mary Hartwig is to be cited as the fundraiser of the year by the Eastern Iowa chapter of the National Society of Fund Raising Executives, The Development Office co-nominated him along with the Children's Miracle Network, Traw will send Hartwig a letter from the Board, On behalf of the Board, Traw thanked Eckholt for an outstanding year, Public libraries and Internet, This informational article was included in order to update board members regarding what public libraries should be doing, Nichols informed the board that the library is now an internet node, That means we have an address to which someone could telnet, We are not set up yet to respond by E-mail, but one could telnet to our Compass catalog system. The staff will be trained on functions of internet, Following that we will offer the public selected services starting about the first of January, Martin asked about the Internet fees cost in the disbursements that would be subject to approval later in the meeting, That expense was the installation cost, PATV: Craig described for the Board the events of the recent month regarding action taken by the library involving a program being aired on PATV, Craig received a call from the City manager at 7:00 on Saturday evening, They both believed that PATV had a policy that did not.allow nudity before 10:00 pm, PATV staff were unreachable by phone, Craig consulted Black who also believed such a policy was in effect and then directed Black to pull the video, It was after the fact that they found out that PATV rescinded that policy based on the advice of a City attorney, Craig would not have interfered had she been aware that this poli?y had been rescinded, A letter stating these circumstances was written to Rene Paine,-PATV director, Weber awardee Buchanan Ellen Buchanan, former ICPL board member and volunteer, has been named one of the winners of the 1995 Irving Weber award, This award recognizes her two video history interview series: "Tell me your Story" and "One of a Kind", both produced for the library cable channel, FYI Board Craig included a tip sheet on Board vacancies for informational purposes, She also included an article from the internet from Montclair NJ regarding a library expansion project she felt would be of interest, ICPL BOARD OF TRUSTEES JULY 27, 1995 PAGE 4. CommuniW Reading Project An article from the State Library's newsletter, "Foo'~notes" was included, This article described the awarding of the John Cotton Dana Award for Library Public Relations to the Iowa City Community School District in partnership with libraries and Hills Bank for a community-wide cooperative project, This Community Reading project has been co-sponsored by the school district, Hills Bank, other area libraries and Iowa City Public Library for the past seven years, PRESIDENT'S REPORT; The Friends Foundation has discussed and approved a proposal to hire Harold Braren, Inc, a Qued Cities firm that does feasibility studies for fund raisers, Their charge will be to conduct a feasibility survey on a capital campaign for library expansion, They also conduct capital campaigns although the Friends Foundation is only hiring them to do a feasibility study, The study should take about 6 months, use approximately 20 focus groups, along with individual interviews of identified community members, The expense to the Foundation will be approximately 920 to ~25,000. COMMITTEE REPORTS The Facilities Planning Committee will revisit the history of the building project with the Board with the goal being to reaffirm decisions or readdress the issues and establish a time line. This will be done at a special Board meeting on Thursday, September 7 at 5:00 pro. DISBURSEMENTS Visa expenditures for June were reviewed, Disbursements', Disbursements for June were approved after a motion made and sec(~nded by Martin and Singerman, The Board approved unanimously, SET AGENDA ORDER FOR AUGUST MEETING ADJOURNMENT: The board voted unanimously to adjourn at 6:50 pm after a motion by Greenleaf and Cox Minutes recorded and prepare(J by Martha Lubaroff. MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, AUGUST 17, 1995 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Dick Gibson, Jane Jakobsen, Tom Scott, George Starr, Lea Supple MEMBERS ABSENT: Sally Dierks STAFF PRESENT: Anne Burnside, Robert Miklo, Lita Sorensen RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 6-0, of SUB95-0023, an application submitted by Oakes Construction for final plat approval of Dean Oakes Fifth Addition, a 6.25 acre, 14- lot residential subdivision located at the end of Quirtcent Street, north of Dubuque Road, subject to adding the outlots either to the adjoining propedies or to the adjacent right-of- way, and subject to legal papers and construction plans being approved prior to Council consideration of the final plat. Recommended approval, by a vote of 6-0, of amended Planning and Zoning Commission by-laws, CALL TO ORDER: Chairperson Scott called the meeting to order at 7:45 p.m. DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEMS: REZ95-0010. Public discussion of a request by Bob P. Burns and the Greater Iowa Housing Fellowship fora rezoning of approximately 7.8 acres located east of Old Dubuque Road and north of Dodge Street from RS-5, Low Density Single-Family Residential, to OPDH-8, Planned Development Housing Overlay. Miklo said the item was referred back to the Planning and Zoning Commission by the Council with an indication that they would like the Commission to investigate a decrease in the density from the previous plan which was 41 units and place a condition on the rezoning to require that the southern 3.1 acres of the Ruppert tract be subject to Planned Development Housing Overlay in the future. He said the revised plan as submitted has a density of 7.8 units per acre or 8.05 units per acre if the manager's apartment is included. He said the revised plan also shows an added area of potential recreational use where the previous plan showed an eight-plex building. Publlc Dlscusslon: Ma~v Losch, 1252 Oakes Drive, said she had a brief statement from the neighbors in the area. She said they were here to oppose the rezoning. Despite the reduction of the Planning & Zoning Commission August 17, 1995 Page 2 project by eight two-bedroom units, the overall density of the multi-family residenlial complex still represented a significant threat to the safety and well-being of the residents of the area. She said virtually all of their concerns were still present with the amended proposal. She said in the past couple of weeks, instead of responding to the issues they had raised, some, particularly in the media, have instead chosen to attack the neighbor- hood members by portraying them as a group of rich, vocal individuals who are lying about their true motives and are not really concerned about density at all. She said although they resent this characterization, she understood that it was much easier to malign the neighboring property owners' motives to score political points than to present a balanced picture of a very complicated planning and zoning issue. Losch said despite continued attempts to turn these discussions into a political referendum, the neighborhood would again try to address what they believed to be the substantive issues surrounding the proposed rezoning. She said she would like to address the specific issue raised that RS-8 is not a high density zoning. She said the neighborhood would argue that in this case, the perception of density is relative. She said compared to the surrounding area, this project represents twice as many housing units as exist on Dubuque Road in its entirety. She said coupled with the unavoidable develop- ment of the remaining 3.7 acres and anticipated development of the 10 acres across the street from the proposed development, the density skyrockets to 142 housing units at the entrance to the neighborhood. She said she believed this does in fact represent high density. Losch said in regard to safety, even with the reduction of units, the increased traffic congestion will still be at unsafe levels on both Dubuque Road and in particular, on North Dodge Street. She said the increased play area in the proposal is a positive addition, but the complex still cannot adequately serve the large number of children expected to reside in the development. She said there is still a high likelihood that the children would be playing in the street and in nearby parking lots. She said increased pedestrian travel without existing sidewalks and crosswalks also presents a very real danger, and the obstructed sight distance at the entrance and exit of the proposed development is very unsafe. Loscll said in regard to land use, at least three northside parcels are for sale, and are appropriately zoned for the proposed density of the project. She said the proposed rezoning is inconsistent with the spirit and intent of the:current zoning ordinances. The neighborhood continues to question the justification of placing an OPDH zoning on the land. She believed there was great potential for residents of the proposed complex to be isolated within the development. She felt there is a lack of neighborhood green space and park area to facilitate interactions between new and current residents. Losch said she would like to share the neighbors' concerns about the funding of the project since it had become an issue. She said when first proposed, the project was allocated $300,000 for site acquisition for 30 acres on which 133 affordable rental units and 191 market rate rental and owner-occupied units would be. developed in one mixed- income project. She said the project is no longer mixed income, and contains only 32 affordable rental units on four acres. She said the per unit subsidy in the original plan was $2,256 for each of the affordable rental units. She said in the current proposal, the subsidy soars to $9,375 per unit. She said if approved, this leve! of subsidy would allow Planning & Zoning Commission August 17, 1995 Page 3 the development of affordable housing at a much lower density that could be more effectively woven into the fabric of the neighborhood. Losch said the neighbors would oppose the rezoning and subsequent extensive develop- ment of the property based on the issues they have presented. She said the proposed density of the project and other anticipated development exceeds the ability of the infrastructure and the environment to provide a safe and hospitable home to the current residents and the hundreds of new residents that would come to live in future develop- ments. She said the neighbors would ask that the Commission deny the rezoning. Bob Burns, 328 E. Washington, applicant, said he wanted to make sure the Commission knew the rezoning for 32 units included a community building. He realized the current rezoning request puts the density slightly over eight units. If that was a roadblock, he would request dropping the additional unit for the manager and limit the rezoning to 32 units. He asked for the Commission's reaction to the 32 unit project. He said with respect to the issues Losch raised, he had information relating to them that disproves much of the neighbors' concerns, including the open space issues and the subsidies. He said he will leave this as an option if the Commission cares to see any of this information. He said in respect to the mention of other sites, there may be sites that are zoned properly for multi-family housing. He said RS-8 land would have to be rezoned or go through an OPDH-8 rezoning process, which is a little different from saying it is available. He said they had contacted some of the property owners and they were not willing to sell. He said he was available to answer any questions as were members of the Greater Iowa City Housing Fellowship. He said the Fellowship wished to pursue the project, and as a partner in the project, he was with them. He said they were trying to find a solution that was acceptable to the Planning and Zoning Commission, to the City Council, and to the neighbors. Public discussion closed, MOTION: Bovbjerg moved to defer REZ95-0010, a request by Bob P. Burns and the Greater Iowa Housing Fellowship for a rezonlng of approximately 7,8 acres located east of Old Dubuque Road and north of Dodge Street from RS-5, Low Density Slngle-Family Residential, to OPDH-8, Planned Development Housing Overlay, until the City Council completes Its policy review regarding affordable housing, but no later than March 21, 1996. Supple seconded, Bovbjerg said Burns mentioned he had information for the Commission about open space and subsidies. Although it would have no impact on he~: voting tonight, she said she would like to have that information because it interests her. Starr said he was pleased that the Commission had placed limits on the deferral time as opposed to making it indefinite. He said he was personally not convinced that a policy decision on the part of the Council will be or even can be formulated in time to adequately address the issue. He believed the concept of scattered site housing is obviously preferable. But as the policy decision moves forth, he thought the Council would find, because of the cost of land and housing in iowa City today, that there will still be a need for multi-family, low-income housing in the community. Planning & Zoning Commission August 17, 1995 Page 4 Jakobsen said she hated to defer things because she. thought it was difficult for the neighbors to keep track of what is happening. But since the Council is willing to study this, she said she is willing to defer the item. Bovbjerg said she thought there had been several projects proposed and each had several problems. She said often you don't know there is a problem until a specific project is being reviewed. Now, there are obviously problems with policy or with practice. She thought deferring was the way to go. She said the Commission was erring on the side of caution. Scott said after Council does the policy review, whether Council comes to the conclusion that the present policy is the one to pursue for the City, or a different policy that is contradictory to the present policy, or some blended policy, it seemed to him that this particular housing project needs to fit into what is set forth as the policy by the Council. He said he would hope that decision is not made in isolation and that the decision involves affected parties. He said he thought it was an exercise in futility to either send the item to Council if it is in the affirmative, or to have the developer request that it be forwarded to the Council if it is in the negative, when the Council is apparently unclear as to the direction it wants the City to follow at this particular time. He said that's why he would support deferral. He said he had discussed the item with the Mayor prior to recommending that the Commission defer it. The motion carried on a vote of 6-0. REZ95-0012. Public discussion of a motion to reconsider an application submitted by CB Development, Ltd. to rezone an approximate 2.02 acre tract of land located east of Lakeside Ddve and south of Highway 6 from ID-RS, Interim Development Single-Family Residential, to RM-12, Medium Density Multi-Family Residential. Jakobsen asked what the applicant said about the conditions proposed previously. Miklo said they hadn't indicated if they would accept them or not. He said that given some of the concerns the Commission had when they last voted on the application, they may want to add Planning and Zoning Commission review of the site plan to the list of conditions, as had been stated in the Commission's last motion on this item. Scott said all of those things would be open for discussion when the item is placed back on the September 7 Commission agenda. Public discussion. There was none. Public discussion closed, MOTION: BovbJerg moved to reconsider REZ95-0012, an application submitted by CB Development, Ltd. to rezone an approximate 2.02 acre tract of land located east of Lakeside Drive and south of Highway 6 from ID-RS, Interim Development Single- Family Residential, to RM-12, Medium Density Multi-Family Residential. Starr seconded. The motion carried on a vote of 4-2, with Gibson and Jakobeen votln.q no, Planning & Zoning Commission August 17, 1995 Page 5 DEVELOPMENT ITEM: SUB95-0023. Public discussion of an application submitted by Oakes Construction for final plat approval of Dean Oakes Fifth Addition, a 6.25 acre, 14-1ot residential subdivision located at the end of Quincent Street, north of Dubuque Road. Miklo said the issue regarding Outlots 1 and 2 had not been resolved. However, staff recommended approval, subject to the confirmation that Outlots 1 and 2 will either be added to the adjacent lots or made part of the right-of-way of the new street prior to Council consideration of the final plat. He said staff also recommended that legal papers and construction plans be approved pdor to Council consideration of the plat. Gibson asked if staff was saying in effect that Outlots 1 and 2 should not be allowed to stay in an outlot status. Miklo said this was correct; that they should either be added to the street right. of-way or added to the adjacent properties. He said at this point, staff believes this is a technical detail that need not hold up the Commission's recommendation on the plat. Public discussion. There was none. Public discussion closed. MOTION: Supple moved to approve SUB95-0023, an application submitted by Oakes Construction for final plat approval of Dean Oakes Fifth Addition, a 6.25 acre, 14-1ot residential subdivision 'located at the end of Qulncent Street, north of Dubuque Road, subject to adding the outlots either to the adjoining properties or to the adjacent right-of-way, and subject to legal papers and construction plans being approved prior to Council consideration. Starr seconded. The motion carried on a vote of 6-0. DESIGN REVIEW ITEM: Public Discussion of amendments to City Code Title 14, Chapter 6, "Zoning," Article J, "Overlay Zones," by creating a new overlay zoning distdct entitled "Design Review Overlay Zone." Miklo said.the Chair of the Design Review Committee had requested deferring the item to the Commission's September 21 meeting. Public discussion. There was none. Publlc discussion closed. Planning & Zoning Commission August 17, 1995 Page 6 MOTION: Gibson moved to defer discussion of amendments to City Code Title 14, Chapter 6, "Zoning," Article J, "Overlay Zones," by creating a new overlay zoning district entitled "Design Review Overlay Zone" to the Commlssion's September 21 meeting. Jakobsen seconded. The motion carried on a vote of 6-0. CONSIDERATION OF THE AUGUST 3, 1995 PLANNING AND ZONING COMMISSION MINUTES: MOTION: Starr moved to approve the August 3, 1995 Planning and Zoning Commission minutes, as amended. Bovbjerg seconded. The motion carried on a vote of 6-0. OTHER BUSINESS: 1. Discussion of the Commission's FY96/FY97 Pending List Jakobsen asked who would do the affordable housing study and how that impacted the pending list. Miklo said this was a policy review requested by the City Council that would probably involve the Urban Planning staff, but would more heavily involve the Community Development staff. MOTION: Bovbjerg moved to approve the Commleslon's FY96/FY97 Pending List. Supple seconded. The motion carried on a vote of 6-0. 2. Consideration of the Commission's By-Laws Jakobsen said she had a problem with the change to extend an appointment when there was a partial term. Miklo said he'd like to point out that staff had revised section six which deals with combining an unexpired term with a full term in one appointment. Scott said that based on the discussion at Mortday's informal Commission meeting, a time definite was what the Commission wanted for the unexpired term, and six months seemed to be what was most favored. MOTION: Bovbjerg moved to approve amendments to the Commlsslon's by-laws, as presented on August 17, 1995. Supple seconded. The motion carried on a vote of 6-0. 3, Other Miklo said he wanted to remind the Commission of the invitation to attend the Planning and Zoning Commission workshop on September 15 in Cedar Rapids. He said the registration fee is $38 and the City will pay that plus car expenses. He also reminded the Commission of the public meeting on the Sensitive Areas Ordinance .scheduled for Monday, AugtJst 21. He said he had small maps available for the Commissioners. These maps illustrate where the environmentally sensitive features are in Iowa City. He said after field verification, some of the areas may not turn out to be environmentally sensitive, or there may be areas that were missed. The ordinance spells out that field verification Planning & Zoning Commission August 17, 1995 Page 7 is required. Gibson asked about the level of accuracy of the maps. Miklo said that was hard to say. He said the depiction of sensitive areas on the map was based on the U.S. Geological Survey aerial photographs and other secondary sources, such as soil maps. Gibson said the area of potential wetland near Hawkeye housing was actually smaller than what was shown on the map. Starr said he would not be at the September 7 meeting. Scott reminded the Commission that the September 4th me~ting was cancelled. He asked when the Riverfront and Natural Areas Committee would be voting on the Sensitive Areas Ordinance. Miklo said he thought it would be August 30. He said theta may be other revisions the Commission may want to rnake after receiving public comments on August 21. Scott said if there are some substantive changes, he thought it would be better to go through another informal work session. He said if Commissioners do have changes they want to discuss, he would support deferral of the ordinance to the Commission's mid-September meeting as opposed to trying to schedule some kind of informal session prior to the formal meeting on September 7, Bovbjerg said she went to an open house for a City subsidized house on Fifth Avenue and "1" Street, She said she'd watched it go up and that it was a nice three-bedroom house with quality construction, Scott said there had been a mention made tonight about the media attacks on the City concerning their unwillingness or inability to approve zoning for low and moderate income housing. He s,~id it amazed and galled him that the Press-Citizen had decided that past actions by the Commission and Council don't qualify. He said there had been a number of times the Commission had struggled to approve housing subdivisions that provided more affordable housing. He thought the Press-Citizen should do more research. ADJOURNMENT: MOTION: Bovbjerg moved to adjourn the meeting at 8:35 p.m. Gibson seconded. The motion carried a vote of 6-0. Sally Dierks, Secretary Minutes submitted by Lira Soransen IOWA CI'IT PIANNING & ZONING COMMISSION MEETING SIGN IN SHEET 2. $. 4. Z 8. 9. 10. 12. 17. 18. THURSDAY, AUGUST 17, 199~ - 7:30 P.M. CMC CENTER COUNCIL CHAMBF. P,S RULES COMMITTEE MEETING July 31, RULES COMMITTEE: Meeting COMMITTEE MEMBERS PRESENT: STAFF MEMBERS PRESENT: 1995 of July 31, 1995, Horowitz, Kubby Karr 8:45 a.m. Housing an~ Community Development commission By-Laws (fo=merl¥ Housing commission and committee On Community Needs) The Rules Co~u~ittee requested the following: 1. Rewrite application and republish vacancy notice to include language contained in Article 4-M~4BERSHIP "When possible, Council will appoint a person or persons with expertise in construction and/or finance, a person receiving rental assistance, and a person from the Local Homeless Coordinating Board." 2. Encourage each Board and Commission to utilize a chart of absences (showing those present, absent, and excused absence). Kubby will furnish a copy of HACAP chart to City Clerk (copy attached). Clerk will then follow up with- staff of each Board/Com~ission. This chart would be kept by staff for each meeting and furnished to Council whenever an appointment was being considered to a Board/Commission. The Rules Committee stressed the commitment each member should have to their respective Board/Commission, and emphasized the difference between an excused absence versus just being absent. 3. Article 5-MEETINGS. Section C. Directed the City Clerk to research the history of a City Council representative to the Commission. Information will be sent to Council for discussion prior to'adoption of the by-laws. (See attached) The Rules Committee recommended adoption of the by-laws as presented and noted below: Article 5-MEETINGS. Section A. Remove the word "evening" from the second sentence. Meeting adjourned at 9:10 p.m. 537 30HNSON COUNTY COMMISSION CALL SHEET Oate of Heetlng Name WORK PHONE NUMBERS Left WILL CAN NOT HOME FhX Message 4TTEND ATTEND STAFF GUESTS Call-Jhn Rev. 3-08-95 Formtool B1P-15 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: August 15, 1995 Mayor and City Council Marian K. Karr, City Clerk Council Representative to CCN At the request of the Rules Committee I researched the Council representative to the CCN in the past, in relationship to the reference in the new bylaws of the Housing and community Development Commission. 'I find no record of any formal City Council representative to CCN until 1990 when Council Member Kubby expressed an interest in becoming the Council liaison to CCN. The appointmeht was made at each organizational meeting thereafter with a statement made in 1992 that the appointment would be re-evaluated every two years (see attached)° In discussing this matter with fellow staffmember Marianne Milkman, she stated that there never was a HUD requirement for a Council representative to CCN. At times Council's had requested a member attend a CCN meeting to represent Council and avoid misconceptions between the two bodies. She affirmed that on at least 2 occasions previously a Council Member had acted as a liaison with CCN and that no formal Council representative was appointed until Council Member Kubby. The decision on retaining language on the Council representative should be addressed by Council prior to adoption of the bylaws on August 29. cc: Marianne Milkman Organizational Mssting Jonuery 3, 1992 Pegs 2 · ohn McDonald: Civil Defense Commission ' $ua"n H°r°w!tz;~ oh~onCounty~ou~ o~o~:, ~ ~.n~..~ and Oarrel Courtnay atemsteSh iowa ~=omi No~ck, Karen. Kubby ~iwICoralville Convention Bureau - Kubby. McDonald questioned continuing Council appointment was the only Council appointment to 8 specific Board or .Commission· Council agreed to continue the CCN Council app~ntment and re.evalus~= every two years. ~t8 Mayor declared the motion carried unanimously, 710, aft Councilmembers present. ~e May~ noted t~ tentative scheduling of a Goal Setting Session fo~ 1:30 p.m,. Janua~ 14, at the Highl~er. Moved by Hotowls, s~ed by McDonald, to adjourn 8:50 p,m. ~ Msy~ declared ~e motion carried unanlm~Y, 7/0, OARREL G. COURTNEY, MAYOR MARIAN K. KARR, CiTY CLEfIK ~c,~l-3z~n Council Activities January 3, 1994 Page 2 City Clerk gave the oath of office to Mayor Horowitz and Mayor Pro tern Novick. Mayor Horowitz now presiding. The Mayor noted the next item of business was City Council appointments, and suggested that membership on the Legislative Committee be kept at 3 members (rather than the present 4) to avoid the City Clerk doing minutes. Moved by Novick, seconded by Throgmorton, to reduce membership of the Legislative Committee to 3 Council Members. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The following City Council appointments were made: Legislative Comm. - Larry Baker, Jim Throgmorton, Naomi Novick; Rules Comm. - Susan Horowitz, Karen Kubby; Emergency Management Comm.(previously Civil Defense Comm.)- Bruno Pigott; Johnson County Council of Government - Susan Horowitz, Bruno Pigott, Naomi Novick, Ernie Lehman, Karen Kubby (Jim Throgmorton and Larry Baker as alternates); Iowa City/Coralville Convention Bureau - Bruno Pigott; CCN Comm. - Larry Baker; Johnson County Land Preservation & Use Comm. - Jim Throgmor~on; HACAP Bd. of Directors - Karen Kubby (Larry Baker as alternate); Johnson County Resource Enhancement & Protection Comm. (REAP) - Ernie Lehman; On-Site Wastewater Management District (OWMD) - Karen Kubby. Council discussed the formulation of additional committees for networking with: Neighborhood Associations; University student groups/government; and ADA awareness. Council agreed to forward ideas to the Council Rules Committee. Other ideas discussed were rotating locations of work sessions, televising work sessions, moving the public discussion item on the formal agenda to prior to Planning and Zoning matters. Moved by Pigott, seconded by Lehman, to adjourn to Executive Session to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.; and collective bargaining negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberation process of arbitrators shall be exempt from the provisions of Chapter 21. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried and adjourned to executive session 6:27 p.m. Couhcil retumed to open session, 8:00 p.m. Moved by Kubby, seconded by Pigott, to adjourn. The Mayor declared the motion carried unanimously, 6/0, Lehman absent. S~san M. Horowitz, Mayor Mariah-K. Kerr, City Clerk shared~cclerk\1-3org,min City of lows City MEMORANDUM TO: City Council FROM: City Clerk DATE: August 25, 1995 CITY COUNCIL APPOINTMENTS (per request from Mayor Horowitz) # Convention & Visitors Bureau - City Council Representative # ECICOG - 3 elected officials & I citizen * Emergency Management Commission - Mayor or City Representative # HACAP - City representative JCCOG - City Council representatives JTPA - voluntary County representation of both elected & pri~,ate industry Land Preservation & Use Corem, - City Council r. epresentative On-Site Wastewater Management (OWMD) - voluntary representation Resource Enhancement & Protection (REAP) - City Council representative State Code By-Laws; Articles of Agreement; delegation of authority; or other regulations % = not verified