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HomeMy WebLinkAbout1995-08-29 ResolutionRESOLUTION NO. 95-251 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF A PRODUCTION WELL IN THE JORDAN AQUIFER AT THE WATER SUPPLY AND TREATMENT FACILITY SITE, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. NOW, THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 12th day of September, 1995, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing, A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is herebv ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 29th day of August ,1995. ATTEST: CITY- CLERK ~IAYOR ~ Approved by (~t~ Attol y ' ~ It was moved by. Pigott and seconded by adopted, and upon roll call there were: Lehman AYES: NAYS: ABSENT: X x x X X x the Resolution be Baker Horowitz Kubby Lehman Novick Pigott Throgmorton RESOLUTION NO. 95-252 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF GROUND STORAGE RESERVOIR PUMP SYSTEM IMPROVEMENTS PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 12th day of September, 1995, at 7:30 p,m. in the Council Chambers, Civic Center, Iowa City, Iowa, The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing, A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this ~ day of , 1 995. CITY CLERK Approved by Of~i~ Qt(~y Att~'~-~' rney's e ~--.~ .-c--.~..~ It was moved by p~Snr~ and seconded by 7~ehman adopted, and upon roll call there were: AYES: NAYS: ABSENT: x x x x X the Resolution be Baker Horowitz Kubby Lehman Novick Pigott Throgmorton RESOLUTION NO. 95-253 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA RIVER CORRIDOR TRAIL, IOWA MEMORIAL UNION BRIDGE TO IOWA AVENUE PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 12th day of September, 1995, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 29th day of AuAust , 1995. Approved by It was moved by __Rl~tt and seconded by adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: X x x x x Baker Horowitz Kubby Lehman Novick Pigott Throgmorton RESOLUTION NO. 95-254 RESOLUTION APPROVING THE OFFICIAL FINANCIAL REPORT FOR CITY STREETS AND PARKING FOR THE FISCAL YEAR ENDING JUNE 30, 1995. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, 10WA, that the official Financial Report for City Streets and Parking report forths period beginning July 1, 1994, through June 30, 1995, be approved. Passed and approved this 29th day of August ,1995. ATTEST:cIT~ CLERK ~' ?~4~j Approved by It was moved by ?±gott and seconded by adopted, and upon roll call there were: Lehman the Resolution be AYES: NAYS: ABSENT: X 'X X x X X X Baker Horowitz Kubb¥ Lehman Novick Pigott Throgmorton RUT-2 l 1owa Department of Transportation OFFICIAL FINANCIAL REPORT for CITY STREETS AND PARKING City Iowa City County Johnson From July 1, 1994 to June 30, 1995 ,, .]~'~-~t.~' .~,.)~x) , city clerk of the City of Iowa City do hereby certify that the city council has by resolution approved this report as its official 1994 Fiscal Year Street Finance Report this day of ,19_ Clerk's City Mailing Address Clerk's Hours 8:00 a.m. - 5:00 p.m. Preparer's Name Regina Schreiber Mayor Susan Horowitz Mayor's City Mailing Address 410 E. Washington St. Iowa City, Iowa Phone (319)356-5041 ( ) ~o~) (~) Phone (319)356-5088 52240 (zip Cocse) (ZIp Larry Baker Karen Kubby Ernest Lehman Members ofthe Council Naomi Novick Bruno Pigott James Throgmorton On or before September 30, 1995, two copies of this report shall be filed with your Transportation Center Planner of the Iowa Department of Transportation. This report consists o! RUT NUMBERS: (circle those included) 2 2A 2B 2C 2D DISTRIBUTION: White and Yellow Copies - Transportation Center Planner; Pink Copy - City ~l~1owa Depa~ t,i~ent of Tratlsportatloft STREET FINANCE REPORT FROM ALL SOURCES FOR STREET PURPOSES RUT-2A c(w Iowa City cou.by Johnson A. 1. Ending Salance Last Street Finance Report ..... 2. Adjustment (Explain on RUT-2B) ............ 3. Actual Balance, July 1, 1994 ............... ACTUAL RECEIPTS B. 1. Road Use Tax .......................... 2. Property Taxes ......................... 3. Special Assessments .................... 4. Misc. (Itemize on Form RUT-2B) ............. 5. Proceeds From Bonds Sold, Notes, and ....... Short-term Loans 6. Interest Earned .......................... C. Total Receipts (Lines B1 thru B6) .............. D. TOTAL FUNDS AVAILABLE (Line A3 + Line C) ,,, COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 ROAD USE GENERAL OTHER TAX FUND ROAD FUND FUNDS** TOTALS (ROUND FIGURESTONEARESTDOLLAR) 3,062,446 3.505.265 0 6,567,711 3,062,446 3,505.2.6_5_ 0 6,567,711 3,619,027 3,619,027 xxxxxxxxxxxx 3,892 1,105,709 _1,109,601 xxxxxxxxxxxx xxxxxxxxxxxx 987,215 987,215 xxxxxxxxxxxx 1,280,000 1,280,000 xxxxxxxxxxxx 703 703 3,619,027 2,271,810 1,105,709 6,996,546 6,681,473 5,777,075 1,105,709 13,564,257 ACTUAL EXPENDITURES E. Maintenance 1. Roadway Maintenance .................... 2. Snow and Ice Removal .................... 3. Storm Sewers ........................... 4. Traffic Services .......................... 5. Street Cleaning .......................... 822,391 186,081 392,822 138,566 822,391 186,081 392,822 138,566 Construction or Reconstruction 1. Engineering ............................ 2. Right o! Way Purchased ................... 3. Roadway Construction .................... 4. Storm Sewers ........................... 5. Traffic Services .......................... 6. Sidewalks .............................. 1,311,4D2 213,378 ],213,444 72,120 243,783 11,502 213,378 72,120 243,783 11,502 G. Administration ............................ H. Street Lighting ............................ I. Trees ................................... J. Equipment (Purchased or Repaired) ............ K. Misc. (Itemize on Form RUT-2B) .............. L. Bonds, Notes and Short-term Loans 1. Principal Paid ........................... 2. Interest Paid ............................ M. Non-Street Purposes ....................... N. Total Expenditures (Lines E thru M) ............ __455,836 XXXXXXXXXXXX XXXXXXXXXXXX 3,307,098 282,657 2,036,884 816.618 289,091 XXXXXXXXXXXX 1,105,709 455,836 282,657 816,618 289,091 6,449,691 O. BALANCE. June 30. 1995 (Line D minus Uno N)...3,374,375 3,740,1S1 0 7,114,566 P. TOTAL FUNDS ACCOUNTED FOR. 6.~ 5,777,075 1,105,709 (Line N + Line O = Line D) For assistanco, call your Trar~porfaUon Center Planner {**) Debt Service, Project and Special Assessments, etc. Include the balances for Fuuds which are used entirely for strsets. Read Your New Instructions. DISTRIBUTION: WhRe and Yellow Copies - Transportation Center Planner;, Pink COp)' - City;, Goldenrod Copy- Worksheet 13,564,257 iowa Department of Transportation 800 Lincoln Way, Ames, IA 50010 515-239-1289 FAX 515-239-1828 Ref. No. 701.516 KM3 Subject: Road Use Tax Fund Street Finance Report SEP 1,1 1995 Dear City Clerk: We acknowledge receiving the city's Street Finance Report for the period from July 1, lg94, through June 30, 1995, as required by the Code of Iowa, Chapter 312, Section 14. This report, when combined with those submitted from other cities in Iowa, will provide the Iowa Department of Transportation and the Federal Highway Administration with a documented record of street receipts and expenditures in Iowa cities. Sincerely, PRC:~.hig Patrick R. Cain, Director Office of Transportation Data Planning and Programming Division RESOLUTION NO, 95-255 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A STORM WATER MANAGEMENT EASEMENT AGREEMENT WITH BUNCHER CO. FOR PROPERTY LOCATED AT HEINZ ROAD AND HIGHWAY 6. WHEREAS, pursuant to Title 14, Chapter 5, Article H of the Iowa City, Iowa, City Code, the Bunchef Co. submitted a site plan for development of property located on the east side of Heinz Road north of Highway 6; and WHEREAS, City staff has approved the site plan for the development area subject to the property owners entering into a Storm Water Management Easement Agreement; and WHEREAS, the easement agreement requires City Council approval; and WHEREAS, the execution of said easement agreement is in the public interest and advances the public health, safety and welfare of the citizens of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is hereby authorized to sign and the City Clerk to attest the Storm Water Management Easement Agreement with Buncher Co. for the property located on the east side of Heinz Road north of Highway 6. The City Clerk is hereby authorized and directed to certify a copy of this Resolution and to record the same with the above-referenced Easement Agreement in the Johnson County Recorder's Office at Buncher Co.'s expense. Passed and approved this 29th day of August , 1995. CITY CLERK Resolution No. 95-255 [::? Page 2 ~..' It was moved by PigoCt and seconded by adopted, and upon rol~ call there were: Lehman · AYES: NAYS: ABSENT: Baker Horowitz Kubby Lehman Novick Pigott Throgmorton the Resolution be 08-24-1995 16:15 P, 06 THIS AGREE~F. NT ie made hy and hatween The Bunchar Co., hereinafter referred to as "owner," and the city of Iowa City, Iowa, a municipal corporation, hereinafter referred to as "City." IT I8 AGREED AS FOLLOWS: Pc; the consideration, otherwise known designated as to SB .easement grant of this thereto for the granted. of One Dollar ($1.0o) and other valuable of which is hereby acknowledged, the Owner convoys to the City an easement for operating and control st~uotBres end storage areas a ~tormwater Control Facility, said areas Management Eaee~ents, hereinafter referred "as shown on the attached the includes the right of egress ~e of exorcising any of the herein to the City the The owner further connection with the rights in 1. The right to of the above-described easement areas for the the cuts and fills for the easement areas, to such necessary. as area on either side order to grade said and the right to extend and on said land within City may find reasonably 2. The right, from time to enter onto the and clear away all trees and or hereafter, in the City's to said facilities or may or with the exercise of after notifying the Owner, easement area to trim, CUt down maybe an unreasonable hazard interfere With the facility hereunder. 3. The city indemnify th~ damage whic~ shall caused by the ingress or egress , lass or l~s a~en~;s or in the oo~.e agrees to rep~ or repair any plante, destroyed, d or r~oved whi~ wa~ not to said .ities and did not city · e hereunder. 4 with against any loss and exercise of any said intenance My the city or ~heir employment and ;inter fixture that is unreasonable hazard interfere with the owner reserve~ thu right to use the above-described area for any purpose that will not unreasonably interfere City's rights hereunder granted and agrees not to erect or con any building, fence or other structures; plant any trees, drill any wall; construo~ any obst~uotion on said easement area; or substantially add to the ground cover in the above-described easement area; however, the parties agree that in the event the owner desires to construct or erect a building, fence or other .-% 08-24-1995 16:15 P.O? structure which may ,noreach into the a~ove-deaoribed easesant area, the parties agree that the eas~ant g=anted m~y be ta~nated as prope~ designed. are ralocat~ in o~ar to acco~a~e the 5. The o~ner agrees to ~in~ain its property currevealing the easement area free from weeds and debris and f~har agrees ~at it ~1~ not or ~t ~e ~to~nter Con~rol Facility ~o ba ~11ed ~n. ~er funher agrees to nain~a~n ~ts land sO as ~o ~n~ize erof ~n and a~o~d ~ho eas~en~ 6. The that it is described above or any part does hereby covenant and Lly seized and possessed Gat it has good and real estate 7. After aooordanOe with the for aald facilities by areas, including mowing maXntat~ the facilities this Agreement. of the Control Facilities in prepared and approved and its successors and faclii~les and easement cover over the basin area and shall have no obligation to areas, except as required by 8. In no event t~ Owner ha deemed acting as ~he City'e agent during ~he ccnstr~ction and installation of any p~l~o ~prov~ents de~o h~e~n. The pa~es the obligation to install improve~ants herein, l~ a~y, shall Me in accordnnce wi~City , ~d~e obligation shall r~ain on the owner l .etlon by the Owner and until acceptance by the .city as ~z ~%,,~¥ law. · 9. The Agreement supersedes shy and all previous Sto~wata~ xanag~ent Eaa~ent A~re~ants ente~d into Ms,ween ~e above re~eren~ad pa~ies and is bei~execute~followin~ a City site plan review pursuefit to Section 14 5H, l~a ~tM Code. 10. ~s A~reeman2 shall in~e 2o~the bene~i~ of and be binding cn/~e successors and as~ o~ ~e respective pa~ies heroin, a~all covenants shell apply ~o and ~with ~e land and wi~ ~e~itle to ~o land. ~ D~d this__day of ~ , 1995, 08-24-1995 16:%6 P, 08 CITY OF IOWA CITY, IOWA STATI~ OF IOWA I ilm,,/ O.n this _~ ~y Of , 1995, unders~ed~ ~ No~ ~ a~d for ~e sta~e of Iowa, p~sonally ~o~/ who, being are ~o ~yor grid City Clerk, utively, o~ the C~y of Iowa City, Iowa, a ~ioipal co~o~ ~at ~e sea1 affixed to ~e foregoing ing~ent is ~e rate sea} of ~e municipal co~oration,/~d ~at ~e ~ 1~ was s~qned and menled on behalf of ~e ~icipal co~ by ~a au~ority of its City Council, as contained in ~o. Co~cil o~ ~be ~ day of _ , 1995; ~d ~at su~an HOrOWi~Z/~d Marian K. Karr edgm~e execution of the inst~t to be ~heir vol~ta~ act deed and ~e volunta~ act and de~a of the co~oration, by and by the~ vol~tarily executed' ~otary ~blic in ~nd for ~e 8~ate o~ Iowa 08-24-~995 16:16 P. {)9 STATE OF IOWA ) JOHNSON COUNTY ) On this --. day of , 1995, before me, She undersi~ned, a Notar~ 1~1£c in and fer ~he State of Iowa, porson~11~ appeare~ _ . a~d , , to ~ pg~sonally ~o~, who duly sworn, di~ say ~t ~ey are ~e i~st~ant, ~a~ ~(.o Heal has been procured by~e (~e a~fixed thereto ~ ~e seal of the} inst~en~ was slqfi ~ (and sealed) on b~alf of~8 co~ora~ion and be ~e volun~ and ~o~ Of 2aid/o~oration, b~ ~h~ vol~tarily P~lio i~ an~ for t~e State 4 ~'SJ.O~.LIHOUV ONV Sld~NI~N~ 0 0 RESOLUTION NO. 95-256 A RESOLUTION APPROVING THE VOLUNTARY ANNEXATION OF AN APPROXIMATE 3.05 ACRE TRACT OF LAND LOCATED NORTH OF AMERICAN LEGION ROAD AND WEST OF-ARr. INGTON DRIVE WHEREAS, Arlington, L.C. owns an approximate 3,05 acre tract of land located north of American Legion Road and west of Arlington Drive; and WHEREAS, Arlington, L.C. has requested annexation of its land into the City of Iowa City, Iowa; and WHEREAS, this tract is contiguous to the corporate limits of Iowa City; and WHEREAS, pursuant to Iowa Code §368.7, notice of the application for annexation was sent by certified mail to the Johnson County Board of Supervisors and the East Central Iowa Council of Governments; and WHEREAS, the Johnson County Board of Supervisors has submitted a comment that it has no objection to the proposed annexation, and the East Central Iowa Council of Governments has made no comment on the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The following-described land shall be voluntarily annexed to the City of Iowa City, Iowa: Tract "A" of Windsor Ridge - Part One, in accordance with the Plat thereof, Recorded in Plat Book 34, at Page 87, of the Records of the Johnson County Recorder's Office. And the Northerly Half of American Legion Road Right-of-Way, Adjacent Southerly to said Tract "A", more particularly described as follows: Beginning at the Southwest Corner of Tract "A", of Windsor Ridge - Part One, in accordance with the Plat thereof Recorded in Plat Book 34, at Page 87, of the Records of the Johnson County Recorder's Office; Thence S67°40'33"E, along the Southerly Line of said Tract "A", 106.O8 feet; thence Northeasterly, 33.67 feet, along said Southerly Line, on a 20.O0 foot radius curve concave northwesterly, whose 29.83 foot chord bears N64°O6'OS"E; Thence Southwesterly, 19.65 feet along the Southerly Projection of the Westerly Right-of-Way Line of Arlington Drive, on a 174.67 foot radius curve, concave northwesterly, whose 19.64 foot chord bears S19°06'05"W; Thence S22° 19'27"W, along said Southerly Projection, 72.64 feet, to its intersection with the Centerline of American Legion Road; Thence N67°40'33"W, along said Centerline, 98.02 feet, to its intersection with the Southerly Projection of the Westerly Line of said Tract "A"; Thence NOO°12'02"W, along said Southerly Projection, 75.78 feet to the Point of Beginning. Said Tract of Land contains O.18 acres, more or less. Said Resultant Total Tract contains 3.05 Acres, more or less, and is subject to easements and restrictions of record. Resolution No. 95-256 Page 2 .2. Passed and approved this 2 The City Clerk is hereby authorized and directed to certify and file the necessary documents with the Secretary of State, State of Iowa, as required by Iowa Code §368.7 (1995). Further, the CiW Clerk is here. by authorized and directed to certify and file all necessary documents for certification of the population of the annexed territory to the 'State Treasurer of Iowa, said population being zero. 29th day of A,,~.,,q~ ,1995. ClTY~CLERK Resolution No. 95-256 Page 3 95-256' It was moved by ]3ake= and eeconded by adopted, and upon rol~ call there were: Kubbv the Reeolution be · AYES: NAYS: ABSENT: Baker · Horowitz .... Kubby Lehman Novick Pigott Throgmorton City City of Iowa MEMORANDUM Date: To: From: Re: August 8, 1995 Planning and Zoning Commission Melody RockwelI,P~sso~ate Planner Proposed By-Laws Amendment Concerning Vacancies in Unexpired Terms On April 11, 1995, the City Council accepted a recommendation from the Rules Committee to amend the by-laws of all City Boards and Commissions to allow the Council to combine unexpired terms with full term appointments, providing this change did not conflict with State Statutes. This change would reduce the procedural time and costs involved in reappointing recent appointees of Boards and Commissions. To comply with the Council's new appointment policy, the Planning and Zoning Commission has been requested to amend its by-laws with language provided by the City Attorney's Office as follows: ARTICLE III MEMBERSHIP: Section 6 Terms. Members shall be appointed for terms of five years, with terms expiring on May 1. Not more than one-third of the terms may expire in any one year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. In the by-laws of the Planning and Zoning Commission attached for your review, you will note minor edits that are recommended by staff to update and cladfy the by-laws. Recommended deletions are shown crossed out and additions are shown in bold. Attached for your information is an article from the Spring 1994 Planninq Commissioners Journal entitled, "Keeping Things in Order: Planning Commission By-Laws." Also attached as background information are City Code sections 14-4A, entitled "Plan and Zoning Commission," and 14-6U, entitled "Administration and Enforcement," which are referred to in the by-laws. It has been quite a while since the by-laws of the Commission have been reviewed and amended; the by-laws were adopted in 1982 and most recently amended in 1985. There may be other amendments to the by-laws that the Commission would like to consider at this time. If so, please feel free to advise staff at your August 14 informal meeting. bc3-1MR IOWA CITY PLANNING & ZONING COMMISSION BY-LAWS® adopted July 15, 1982 amended January 29, 1985 The attached by-laws contain amendments recommended for approval by the Planning and Zoning Commission at its August 17, 1995 meeting. Recommended deletions are shown crossed out and additions are shown in bold. BY-LAWS Iowa City Planning and Zoning Commission ARTICLE I. AUTHORITY; The Iowa City Planning and Zoning Commission shall have that authority which is conferred by Chapter 414 of the Code of Iowa, Chapter 27, Code of Ordinances Section 14-4A, City Code, City of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE I1. PURPOSE: The purpose of the by-laws stated herein is to provide for the general welfare of the citizens of Iowa City by establishing a Planning and Zoning Commission to advise the City Council on all matters pertaining to the physical development and the Comprehensive Plan of Iowa City. ARTICLE III, MEMBERSHIP: Section 1. Qualifications. The Planning and Zoning Commission shall consist of seven (7) members appointed by the City Council. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Commission business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Me.mbers. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the City Zoning Chapter and Ssubdivision Code regulations, by-laws, and other documentation that would be useful to Commission members in carrying out their duties, They shall also be given an orientation briefing by the City staff and the Commission as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Commission member from regular formal meetings may result in a recommendation to the City Council from the Commission to discharge said member and appoint a new Commission member. Section 5. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Section 6. Terms. Members shall be appointed for terms of five years, with terms expiring on May 1. Not more than one-third of the terms may expire in any one year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term, 2 Section 7, Resignations. Resignations should be submitted in writing to the Mayor with a copy to the City Manager, Director of Planning and Prc~,;cm Community Development and Chairperson of Planning and Zoning at least 60 days prior to the date of intended departure. ARTICLE iV. OFFICERS: Section 1. Number. The officers of this Commission shall be a Chairperson, Vice-Chairperson, and Secretary, each of whom shall be elected by the members of the Commission. Section 2. Election and Term of Office. Officers of the Commission shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4, Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when dc,qc so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6. Secretary. The Secretary shall have the responsibility of insuring that the Commission's minutes are accurate and are circulated as prescribed. The Secretary, in the absence of the Chairperson and Vice-Chairperson, shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. MEETINGS: Section 1. Reqular Meetings. Regular formal meetings of this Commission shall be held twice monthly whenever possible. Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three or more members of the Commission. Section 3. Place of Meetings. Regular formal meetings shall be in a place accessible to h.~ndioapped persons with disabilities. Section 4, Notice of Meetings. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings. The news media shall be notified by staff as required under Chaptcr 28^ Section 14-6U, City Code. 3 Section 5. Quorum. A majority of the members of the Commission shall constitute a quorum at any meeting. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular formal meetings for open public discussion. Section 8. Motions, Motions may be made or seconded by any member of the Commission except the Chairperson. Section 0, Votin.q. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. A two-thirds vote of the members of the Commission present or not less than four votes shall be required in consideration of a substantial amendment to the Zoning Ordinance Chapter and the adoption of the Comprehensive Plan or part or amendment thereof. Voting will be, upon request, by roll call and will be recorded by yeas and nays. Every member of the Commission, including the Chairperson, is required to cast a vote upon each motion. However, a member may abstain if the member believes there is a conflict of interest. A member who elects to abstain from voting shall state the reason for the abstention at the time of voting. During the discussion of the matter under consideration, a member who plans to abstain from voting should so inform the Commission, so that other Commission members can properly weigh the opinions given by a member who believes a conflict of interest exists. Section 10. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules of Order shall be used where applicable. ARTICLE VI. POWERS AND DUTIES: The City Planning and Zoning Commission, in addition to the powers conferred by Chapter 414 of the Code of Iowa, possesses the following powers established by Ch~ptor 27 Section 14-4A, City Code, of Ordinancos, City of Iowa City, Iowa: Section 1. To make such surveys, studies, maps, plans or plats of the whole or any portion of the City and of any land outside thereof, which in the opinion of such Commission bears relation to the Comprehensive Plan, and shall submit such plan to the Council with its studies and recommendations and it may publish the same. Section 2. To make recommendations for the location or oroction o4 statuary, mcmcrials or works of ~rt in publia places, of public buildings, bridges, viaducts, street fixtures, public structures or appurtenances and the sites therefor, and the location or erection of statuary, memorials or works of art in public places. Section 3. To make recommendations upon plans, plats, or replats of subdivisions or resubdivisions in such city which show streets, alleys or other portions of the same intended to be dedicated for public use. 4 Section 4. To make recommendations for street, park, parkway, boulevard, traffic way or other public improvements, or the vacation thereof. Section 5. To carry on comprehensive studies of present conditions and the future growth of such city in order to guide and accomplish a coordinated, adjusted and harmonious development of such city in accordance with the present and future needs thereof to the end that the health, safety, tact=Is, order, convenience, prosperity and general welfare may be promoted. Section 6. To conduct public hearings upon the adoption of such comprehensive plan or any amendment thereto. Section 7. To prepare a Comprohcnsivo Plan zoning ordinance regarding the height, number of stories and size of buildings and other structures; the percentage of ground that may be occupied; the size of yards, courts and other open spaces; the density of population, and the location and use of buildings, structures, and land for trade, industry, residence, or other purposes and to this end shall prepare a preliminary report and hold public hearings thereon and after such hearings have been held, to submit its final report and recommendations to the City Council. Section 8. To recommend to the City Council, from time to time, as conditions require, amendments, supplements, changes or modifications in the comprehensive plan prepared by it. Section 9. To do all things necessary or advisable in order to carry out the intent and purpose of this article and all other ordinances relating to the state as they now exist or as the same may be hereafter amended or supplemented, ARTICLE VII. HEARINGS: Section 1. Comprehensive Plan. Before the adoption or amending of any part of the Comprehensive Plan, the Iowa City Planning and Zoning Commission shall hold at least one public hearing thereon, notice of the time of which shall be given by one publication in a newspaper of general circulation in the municipality, not less than seven days or more than 20 days before the date of hearing. After adoption of said plan by the Commission, a copy shall be forwarded to the Council. If the plan, or any modification or amendment thereof, shall receive the approval of the Council, the plan, until subsequently modified or amended as authorized by this section, shall constitute the official city plan of Iowa City. After the City Council has adopted all or part of the Comprehensive Plan, the Planning and Zoning Commission shall: (a) Investigate and make recommendations to the City Council upon reasonable and practical means for putting into effect the Comprehensive Plan in order that it will serve as a pattern and guide for the orderly growth and development of the city. The measures recommended mayinclude plans, regulations, programs, financial reports and capital budgets. (b) Prepare a biannual report to the City Council on the status of the plan and progress on its implementation. Endeavor to promote public interest in and understanding of the comprehensive plan and regulations relating to it, (d) Consult with and advise public officials and agencies, public utility companies, and civic, educational, professional and other organizations, and citizens generally, on the implementation of the provisions of the Comprehensive Plan, ARTICLE VIII. CONDUCT OF COMMISSION BUSINESS: Section 1, A,qenda. The Chairperson, or a designated representative, together with staff assistance shall prepare an agenda for all regular Commission meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Commission members and the media prior to regular formal meetings. Copies will be available to the public at the meeting. Section 2. Minutes, Minutes of all regular formal meetings are to be prepared and distributed to Commission and City Council members, Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Commission shall review all policies and programs of the City, relating to the Commission's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. Section 4. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the City Council. The Commission will initiate consideration of each item at the next regular Commission meeting and shall notify Council of its disposition. Section 5. Attendance at Council Meetings. The goal of the Commission is to have at least one representative at each regular formal meeting of the City Council, It is the responsibility of the Chairperson to designate the method by which this goal is achieved. The Chairperson or designated representative may also be requested to attend informal Council sessions at which matters pertaining to the Commission's responsibilities are to be discussed. Section 6. Annual Report, An annual report detailing the activities of the Commission shall be prepared by the Chairm?.nperson, approved by the Commission, and submitted to the City Council. ARTICLE IX. SUBCOMMITTEES: The subcommittees of this Commission including composition, duties, and terms shall be designated by the Chairperson, ARTICLE X. AMENDMENTS: These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than four members of the Commission at any regular meeting or at any special meeting called for that purpose, Amendments shall be approved by the Council to become effective, ,,~d,,~.~bv~a,~s.,&, RESOLUTION NO. 95-257 RESOLUTION APPROVING AMENDMENTS TO THE IOWA CITY, IOWA, PLANNING AND ZONING COMMISSION BY-LAWS WHEREAS, the Planning and Zoning Commission desires to amend its by-laws to allow the City Council to combine up to six months of an unexpired term with a regular full term when making an appointment to the Commission; and WHEREAS, the Planning and Zoning Commission wants to update and clarify its by-laws with accurate cites, and appropriate language and phrasing; and WHEREAS, the Planning and Zoning Commission recommended approval of said amendments to the Commission by-laws at its August 17, 1995 meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Iowa City Planning and Zoning Commission By-Laws adopted on July 15, 1982, and amended on January 29, 1985, are hereby rescinded, and replaced with amended by-laws as follows: BY-LAWS Iowa City Planning and Zoning Commission ARTICLE I. AUTHORITY: The Iowa City Planning and Zoning Commission shall have that authority which is conferred by Chapter 414 of the Code of Iowa, Section 14-4A, City Code, City of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE: The purpose of the by-laws stated herein is to provide for the general welfare of the citizens of Iowa City by establishing a Planning and Zoning Commission to advise the City Council on all matters pertaining to the physical development and the Comprehensive Plan of Iowa City. ARTICLE Ilk MEMBERSHIP: Section 1. Qualifications. The Planning and Zoning Commission shall consist of seven (7) members appointed by the City Council. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa. Section ;2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Commission business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the City Zoning Chapter and subdivision regulations, by-laws, and other documenta- tion that would be useful to Commission members in carrying out their duties. Resolution No, 95-257 Page 2 They shall also be given an orientation briefing by the City staff and the Commission as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Commis- sion member from regular formal meetings may result in a recommendation to the City Council from the Commission to discharge said member and appoint a new Commission member. Section 5. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Section 6. Terms. Members shall be appointed for terms of five years, with terms expiring on May 1. Not more than one-third of the terms may expire in any one year, If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Section 7. Resignations. Resignations should be submitted in writing to the Mayor with a copy to the City Manager, Director of Planning and Community Development and Chairperson of Planning and Zoning at least 60 days prior to the date of intended departure. ARTICLE IV. OFFICERS: Section 1. Number. The officers of this Commission shall be a Chairperson, Vice-Chairperson, and Secretary, each of whom shall be elected by the members of the Commission. Section 2. Election and Term of Office. Officers of the Commission shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6. Secreta[y. The Secretary shall have the responsibility of insuring that the Commission's minutes are accurate and are circulated as prescribed. Resolution No. 95-257 Page 3 The Secretary, in the absence of the Chairperson and Vice-Chairperson, shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V, MEETINGS: Section 1. Reqular Meetinc]s. Regular formal meetings of this Commission shall be held twice monthly whenever possible, Section 2. Special Meetinqs. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three or more members of the Commission, Section 3, Place of Meetinqs, Regular formal meetings shall be in a place accessible to persons with disabilities. Section 4. Notice of Meetin(~s. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings. The news media shall be notified by staff as required under Section 14-6U, City Code. Section 5. Quorum, A majority of the members of the Commission shall constitute a quorum at any meeting. Section 6, Proxies, There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular formal meetings for open public discussion. Section 8, Motions. Motions may be made or seconded by any member of the Commission except the Chairperson. Section 9, Voting.. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. A two-thirds vote of the members of the Commission present or not less than four votes shall be required in consideration of a substantial amendment to the Zoning Chapter and the adoption of the Comprehensive Plan or part or amendment thereof. Voting will be, upon request, by roll call and will be recorded by yeas and nays. Every member of the Commission, including the Chairperson, is required to cast a vote upon each motion, However, a member may abstain if the member believes there is a conflict of interest. A member who elects to abstain from voting shall state the reason for the abstention at the time of voting. During the discussion of the matter under consideration, a member who plans to abstain from voting should so inform the Commission, so that other Commission members can properly weigh the opinions given by a member who believes a conflict of interest exists, Section 10. Robert's Rules of Order. Except as otherwise provided herein, Roberts Rules of Order shall be used where applicable. Resolution No. 95-257 Page 4 ARTICLE Vl. POWERS AND DUTIES: The City Planning and Zoning Commission, in addition to the powers conferred by Chapter 414 of the Code of Iowa, possesses the following powers established by Section 14-4A, City Code, City of Iowa City, Iowa: Section 1. To make such surveys, studies, maps, plans or plats of the whole or any portion of the City and of any land outside thereof, which in the opinion of such Commission bears relati0n to the Comprehensive Plan, and shall submit such plan to the Council with its studies and recommendations and it may publish the same. Section 2. To make recommendations for the location of public buildings, bridges, viaducts, street fixtures, public structures or appurtenances and the sites therefor, and the location or erection of statuary, memorials or works of art in public places. Sectioa 3. To make recommendations upon plans, plats, or replats of subdivisions or resubdivisions in such city which show streets, alleys or other portions of the same intended to be dedicated for public use. Section 4. To make recommendations for street, park, parkway, boulevard, traffic way or other public improvements, or the vacation thereof. Section 5. To carry on comprehensive studies of present conditions and the future growth of such city in order to guide and accomplish a coordinated, adjusted and harmonious development of such city in accordance with the present and future needs thereof to the end that the health, safety, order, convenience, prosperity and general welfare may be promoted. Section 6. To conduct public hearings upon the adoption of such comprehen- sive plan or any amendment thereto. Section 7. To prepare a zoning ordinance regarding the height, number of stories and size of buildings and other structures; the percentage of ground that may be occupied; the size of yards, courts and other open spaces; the density of population, and the location and use of buildings, structures, and land for trade, industry, residence, or other purposes and to this end shall prepare a preliminary report and hold public hearings thereon and after such hearings have been held, to submit its final report and recommendations to the City Council. Section 8. To recommend to the City Council, from time to time, as conditions require, amendments, supplements, changes or modifications in the comprehen- sive plan prepared by it. Section g. To do all things necessary or advisable in order to carry out the intent and purpose of this article and all other ordinances relating to the state as they now exist or as the same may be hereafter amended or supplemented. Resolution No. 95-257 Page 5 ARTICLE VII. HEARINGS: Section 1. Comprehensive Plan. Before the adoption or amending of any part of the Comprehensive Plan, the Iowa City Planning and Zoning Commission shall hold at least one public hearing thereon, notice of the time of which shall be given by one publication in a newspaper of general circulation in the municipality, not less than seven days or more than 20 days before the date of hearing. After adoption of said plan by the Commission, a copy shall be forwarded to the Council. If the plan, or any modification or amendment thereof, shall receive the approval of the Council, the plan, until subsequently modified or amended as authorized by this section, shall constitute the official city plan of Iowa City. After the City Council has adopted all or part of the Comprehensive Plan, the Planning and Zoning Commission shall: (a) Investigate and make recommendations to the City Council upon reasonable and practical means for putting into effect the Comprehen- sive Plan in order that it will serve as a pattern and guide for the orderly growth and development of the city. The measures recommended may include plans, regulations, programs, financial reports and capital budgets. (b) Prepare a biannual report to the City Council on the status of the plan and progress on its implementation. (c) Endeavor to promote public interest in and understanding of the comprehensive plan and regulations relating to it. (d) Consult with and advise public officials and agencies, public utility companies, and civic, educational, professional and other organizations, and citizens generally, on the implementation of the provisions of the Comprehensive Plan. ARTICLE Viii. CONDUCT OF COMMISSION BUSINESS: Section 1. A.qenda. The Chairperson, or a designated representative, together with staff assistance shall prepare an agenda for all regular Commission meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Commission members and the media prior to regular formal meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all regular formal meetings are to be prepared and distributed to Commission and City Council members. Specific recommen- dations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3, Review Policy. The Commission shall review all policies and programs of the City, relating to the Commission's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. Section 4. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission bytlm City Council. The Commission will initiate consideration Resolution No. 95-257 Page 6 of each item at the next regular Commission meeting and shall notify Council of its disposition. Section 5. Attendance at Council Meetinqs. The goal of the Commission is to have at least one representative at each regular formal meeting of the City Council. It is the responsibility of the Chairperson to designate the method by which this goal is achieved. The Chairperson or designated representative may also be requested to attend informal Council sessions at which matters pertaining to the CommissioNs responsibilities are to be discussed. Section 6. Annual Report. An annual report detailing the activities of the Commission shall be prepared by the Chairperson, approved by the Commis- sion, and submitted to the City Council. ARTICLE IX. SUBCOMMITTEES: The subcommittees of this Commission including composition, duties, and terms shall be designated by the Chairperson. ARTICLE X. AMENDMENTS: These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than four members of the Commission at any regular meeting or at any special meeting called for that purpose. Amendments shall be approved by the Council to become effective. The Mayor and City Clerk are hereby authorized and directed to certify a copy of this Resolution. Passed and approved this 29th day of A,,gt, st ,1995. CITY CLERK It was moved by PL~ott and seconded by the Resolution be adopted, and upon roll call there were: Ap. prevecl, by .~ , //) AYES: NAYS: ABSENT: X x x x X x Baker Horowitz Kubby Lehman Novick Pigott Throgmorton ppdadmln[bylaws.res City of Iowa City MEMORANDUM Date: August 25, 1995 To: Stephen Atk[ns, City Manager From: David Schoon, Economic Development Coordinato~c~ Re; Written Comments from City Councilor's regarding Proposed Economic Development Policy Document Attached is a copy of the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City," which includes proposed additions and deletions we have received in writing from Larry Baker, Naomi Novick, and Jim Throgmorton. Proposed additions are double underlined and deletions are struck through. After each change I have noted, in italics, the individual who proposed that change and in a few circumstances have briefly quoted the reeson for the change. If someone recommended complete elimination of an item a note is provided in italics at the end of that item, but the item is not struck through. I did not include complete explanations regarding each item; you should refer to the individual comments provided by each council member for the complete explanation for their proposed changes. I have also attached a copy of Naomi's example of a preamble/introduction for the document. cc: Karin Franklin ECONOMIC DEVELOPMENT POLICIES, STRATEGIES, AND ACTIONS FOR THE CITY OF IOWA CITY "Does this document need a preamble, introduction or such?" Naomi's comment - see her notes. POLICY 1: DIVERSIFY AND INCREASE THE PROPERTY TAX BASE BY (1) ENCOURAGING THE RETENTION AND EXPANSION OF EXISTING INDUSTRY AND (2) ATTRACTING INDUSTRIES THAT HAVE GROWTH POTENTIAL AND ARE COMPATIBLE WITH EXISTING BUSINESSES AND INDUSTRIES. Strategy A: Identify industry groups that are compatible with the community and toward which the community should target its economic development efforts. Action 1: Identify specific local businesses that fall within these targeted industry groups and adopt community policies that encourage capital investment and growth in these industries. Action 2: Identify businesses within these targeted industry groups that are not already in the community but that would complement local businesses and establish a marketing plan to recruit them. Action 3: Further develop a data base of economic and demographic information and perform various economic analyses to assist businesses. Strategy B: To the fullest extent practical promote awareness of the city's economic development policies through public forums. Action 1: Maintain a clear and consistent economic development policy. Action 2: Through community education efforts, increase public awareness of the role of business in the community and the importance of a strong economy. Naomi- City Role? or Chamber? Larry - Suggest its elimina- tion -- "seem(s) to border on philosophical intrusion into the domain of other institutions." Action 3: Coordinate a community effort to promote the attractiveness and positive aspects of doing business in Iowa City. Strategy C: Establish a "social compact" with investors who receive public subsidies, Action 1: Include a clawback provision to insure that firms which do not live up ~ :to their promises are required to reimburse public subsidies. Act on 2: Include a requirement that firms receiving public subsidy pay a "livin¢l social wage" to their employees. Consultinq with appropriate organiza- tions, staff should define a "living social wage" for Iowa City-area employees. Jim's (note: he's willing to use term repayment rather than clawback and to move this strategy to Policy 6.) Naomi - "Can we simplify and make the document less specific by taking out all "a c ti'ons "--/i~ ting ]'us t poli'cies and s tra tegies?" 3 POLICY 2: INCREASE EMPLOYMENT OPPORTUNITIES CONSISTENT WITH THE AVAILABLE LABOR FORCE Strategy A: identify local labor force skills and the types of jobs compatible with the local labor force. Action 1: Action 2: Action 3: Work with the local Work Force Center (Job Service) to identify the local education and training background of the local labor force. Work with local employers to determine their labor needs and the means by which these can be met. Naomi - City Role? Develop a mechanism that would assist underemployed individuals find more appropriate job opportunities within the community. Naomi- Role of City? Larry - "seems unrealistic and unnecessary"...see his notes Strategy B: Action 4: Action 1: Action 2: Continue to gather information about employment abilities and needs of the local labor force with special needs (persons with disabilities, welfare recipients, and other low-income individuals), provide the necessarysupportive programs and services that assist these individuals and target employment opportunities for these persons. identify the work force skills required by the targeted industries and identify the education and training needs of the local work force to meet the required job skills. interview businesses within the target industry groups to determine their work force education and training requirements. Work with Kirkwood Community College and the University of Iowa to provide the appropriate education and training necessary for work force skills of the targeted industries. Encourage student internships in local businesses~. Naomi Action 3: Action 4: The local community school systems (K-1 2) should work closely with business to determine the skills and knowledge needed to perform in today's work place. Work with the local educational institutions to develop curricula at all educational levels that encourages creative and innovative thinking to prepare workers for the ever-changing work place to include education in worker's rights, labor law, and workplace safety. Jim's ~-ar/7- Suggest its elimination -- "seem(s) to border on philosophical /ntrusion into the domain of other institutions," POLICY 3: PROVIDE AND PROTECT AREAS SUITABLE FOR FUTURE INDUSTRIAL AND COI~lMERCIAL DEVELOPMENT Strategy A: Provide for the extension of infrastructure which will encourage development in areas designated for industrial and commercial growth. Action 1: Direct the extension of infrastructure so as to maintain and contain industrial development on the edge of the community in industrial parks, but not in a ring around the city. Action 2: Construct and maintain a system of roads and bridges, telecommunica- tions and fiber optics, sewer, water, and solid waste disposal facilities that provides the necessary infrastructure for commercial and industrial development. Naomi- City's role? Action 3: Through public, private, or public/private initiatives, ensure the availabili- ty of an adequate amount of industrial and office research park land and extend the necessary infrastructure. Naomi - City's role? Action 4: When the industrial or commercial development would occur out of sequence, normal. policy shouJd be to recoup costs imposed by the development. However, when the firm or industry meets the criteria ~pecified in Policy 6, the city should (or may) assume a portion of the development costs. Jim's Strategy B: Encourage commercial activity to take place in existing core areas or neighbor- hood commercial centers and discourage the proliferation of new major commercial areas. Action 1: Use zoning as a tool to prevent the proliferation of commercial develop- ment outside of designated commercial cores. Action 2: When necessary, use incentives to encourage development and redevelopment within designated commercial core areas. Action 3: Perform market analyses to determine the supply and demand of commercial land and commercial office/retail space. Action 4: As the city grows, zone additional areas for neighborhood commercial development. Strategy C: Continue and enhance downtown revitalization Action 1: In a cooperative effort with the Downtown Association and the University of Iowa, actively market the downtown. Action 2: Continue to assist community efforts to expand cultural activities and opportunities in downtown 5 Action 3: Action 4: Action 5: Action 6: Strategy D: Action 1: Action 2: Survey downtown businesses and customers to work toward a downtown that is accessible to persons with disabilities and persons using alternative modes of transportation, Implement the Near Southside Neighborhood Redevelopment Plan. Continue to monitor the spatial arrangement and design of downtown development to minimize conflicts between pedestrians and vehicles and to add to the attractive appearance of downtown. Continue to provide and promote the necessary public infrastructure, including parking for autos and bicycles, a transit system, and oedestri- an amenities. and publio opaoes, in order to maintain the economic health of the downtown. Naom/'s Provide opportunities for the Iowa City work force to live close to their place of employment. Through the use of land use regulations, provide the opportunity for a variety of housing types to locate near commercial, ,office research park,. and industrial areas. Naomi's When necessary, provide financial and other incentives for the provision of low and/or moderate income housing in close proximity to employ- ment opportunities. 6 POLICY 4: CONTINUE TO COOPERATE WITH EXISTING LOCAL AND REGIONAL ORGANIZATIONS TO PROMOTE ECONOMIC DEVELOPMENT WITHIN IOWA CITY Strategy A: Continue to use the Iowa City Area Development Group as the lead economic development agency for the economic development activity of the area. Action 1: Guided by criteria produced pursuant to Policy 6, individual marketing plans for targeted industry groups should be developed for the area. Jim's Action 2: Focus economic development marketing efforts on promoting the attractiveness of Iowa City to facilitate expansion of existing business- es, maintaining the mix of high-tech and production line jobs, and encourage new businesses within the targeted industry groups to locate in Iowa City. Action 3: Continue to support ICAD's efforts to coordinate a regional eastern Iowa economic development effort. Strategy B: Continue to coordinate economic development efforts with the University of Iowa. Action 1: Work with the University of Iowa to enhance and establish avenues for technology transfer and to develop mutually beneficial programs for encouraging economic development Action 2: Through a joint working group, coordinate the growth and development policies of the City and the University. Strategy C: Develop new and enhance existing means of communication between and amongst ontropronourc, businesses or.qanizations, govcrnmont, and citizen. organizations, educational institutions, and local governments. Naomi's version Develop new and enhance existing means of communication between and amongst entrepreneurs, businesses, government, labor, citizen .qroups such as neighborhood associations, environmental groups, and educational institutions. Jim's version - he states he has no problem with Naomi's proposal Action 1: Continue to work with the business community through the activities of the Iowa City Area Chamber of Commerce. Action 2: Continue to encourage tourist and visitors to the area through the activities of the Convention and Visitors Bureau. Action 3: Encourage the sharing of knowledge among industries through industry networks and consortia, and between industries and the University of Iowa and Kirkwood Community College. 7 Action 4: Action 5: Action 6: Encourage the creation of a business development clearinghouse and network that would assist individuals pursuing entrepreneurial opportuni- ties, Explore new toohnologios method______.~s to facilitate communication bct;vcc~, ~e-abeve and share knowledqe among divers.e. organizations concerned about local egonomic development, Naomi's Establish a forma! .process throuqh which diverse organizations (industries, labor groups, citizen c~roups, environmental groups, the, Universitv of Iowa, and others) can share knowledge and viewpoints concerninq local economic development, Jim's 8 POLICY 5: IMPROVE THE ENVIRONMENTAL AND ECONOMIC HEALTH OF THE COMMUNITY THROUGH THE EFFICIENT USE OF RESOURCES Strategy A: Establish programs that encourage businesses and individuals to more efficiently use resources, Action 1: Action 2: Action 3: Action 4: Encourage energy and resource efficiency programs. Encourage waste reduction, waste exchange, and recycling programs. Encourage the creation and/or expansion of markets for recycled materials, Where possible, locate commercial and industrial activities in such a way that energy resources are conserved by minimizing travel distance for consumers, employees, and the transportation of raw materials and finished products. Encourage pollution prevention programs. Action 5: Strategy B: Provide an attractive environment to businesses involved in environmental technology and services. Action 1: Support businesses producing and marketing environmentally-sound products, Action 2: Support businesses developing renewable energy resources. Strategy C: Reward firms that use natural resources efficiently and minimize pollution bv of.__[fering financial incentives pursuant to Policy 6. Jim's 9 POLICY 6: CONSIDER FINANCIAL INCENTIVES AND PROGRAMS TO FACILITATE ACHIEVING THE ABOVE OBJECTIVES Strategy A: Focus incentives on infrastructure development, worker training and retraining, and an efficient and equitable development review process. Action 1: Invest in infrastructure that will encourage business investments that create jobs for a diverse workforce at a livable wage. Action 2: Assist local businesses to draw upon state programs, community college programs, and other technical and financial assistance programs that facilitate industry modernization and worker training and retraining. Action 3: Regularly review, with assistance from the community, the local development review process and make changes to the process that encourage business activity and reinvestment within the community. Strategy B: Develop criteria and an analysis mechanism to use whenever considering the use of financial incentives for economic development projects. Action 1: Using the Community Economic Betterment Account (CEBA) program criteria as a base, develop, through a publ!c citizen committee process, criteria to be used when the City considers granting or participating in the granting of any financial incentives for economic development. Reauire repayment of local funds if a firm does not complete its commitment.. Naomi's version Action 1: Through a formal public process involvincl orc~anizations identified in Policy 4, develop criteria to be used when the City considers granting or participating in the granting of financial incentives to any particula{ firm in a tarerot industry. The criteria shall include (but not be limited to) the following: natural resource efficiency, pollution minimization, and a iivinq social wage [.and provision of day care to employees]. A repayment of local,funds shall be required if a firm does not complete its commitment., Jim's Action 2: Before action is taken on any economic development matters being considered by the City Council, its Commissions, Boards, or Commit- tees, the potential impact upon the social service needs of the people in this community will be considered. Action 3: Identify the needs of low and moderate income households and target the use of Community Development Block Grant funds toward economic development projects that would assist them. 10 Strategy C: Local financial markets should meet the needs of local commercial and industrial ventures. Action 1: With the assistance of the local financial institutions, identify shortfalls in the local financial market that inhibit investment in commercial and industrial enterprises. Action 2: Identify the financial needs of minority and women-owned businesses and establish a program to assist with those needs, Action 3: Continually monitor local financial institutions' compliance with the Community Reinvestment Act, ecodav~l~anldin City of Iowa City MEMORANDUM Date: August 18, 1995 To: City Council , From: Naomi Novick Re: Economic Developmen~olicies Does this document need a preamble, introduction, or such? For example: bcS-INN Iowa City is a community whose main sources of employment am education and health care. There are opportunities in business, industry, tourism, etc. However, these opportunities may he fewer than optimal in a city with a well-educated and/or experienced labor force. Since empty commercial buildings seeking new occupants are practically non-existent, providing new opportunities for employment will require new construction and possibly extending the City boundaries. Our policy will be to encourage Job growth in areas already zoned for commercial, industrial, or office research park. Other policies will encourage protection of our environment, provision of housing, cooperation among community organizations, and preservation of a vital downtown. These Economic Development Policies may include financial incentives if funds are available and if the business meets our criteria (to be established in 1996). Iowa City Area Chamber of Commerce Five Minute Membership Survey on Economic Growth, Development & Diversification The statement of principles concerning economic growth issues currently under consideration by the Area Chamber Board of Directors is as follows. The Board of Directors of the Iowa City Area Chamber of Commerce supports responsible economic growth in Johnson County and the surrounding area, and supports efforts to: Diversify the area's economic base by creating and retaining jobs appropriate for all work force skills and educational levels; Sustain and improve the local governmental services necessary for the physical infrastructure to accommodate orderly development and the social infrastructure to serve current and new residents; Integrate a concern for maintenance and enhancement of the environment, both natural and man-made, into economic activities; Educate and facilitate interaction of our members and the public about community growth issues. 1. What would you like to see as the posture of the Area Chamber concerning economic growth, development and diversification? (Please select one) Proactively advocate economic growth, development and diversification: ~ Develop and endorse policies and positions which promote responsible growth and development '-,,' Support local, state, and federal incentive programs which promote growth and development ~" Advocate business-friendly legislative and political positions ~" Actively participate in local programs to create a business-friendly environment ~" Aggressively support the work of ICAD and local governments to assist existing business expansion and recruit new businesses to the area Selectively support economic growth, development, and diversification: ~ Support existing business expansion ~- Advocate redevelopment within existing geographic boundaries as a preferred option to outward expansion ~' Adopt policies and positions which may significantly impact the business environment Maintain a neutral posture toward economic growth, development, and diversification: ~,' Remain neutral on policies and positions unless they are clearly hostile to the business environment ~' Growth and economic development will occur regardless of the actions of the Area Chamber 2, What type of labor do you or your company find difficult to hire or retain? [] Hourly low-skilled (3 Hourly semi-skilled [] Technical [] Middle management ~ None Other/Comments: 3. What do you think is the best approach to solving the problem of the availability of affordable housing? ~3 Increase development density O Subsidized housing ~3 Encourage apartment construction [3 Encourage starter home construction O Public transportation to outlying communities O Municipal policies to reduce development costs Other/Comments: 4. Please indicate the extent to which the following factors are impediments to what you consider to be desirable growth, development, and diversification. Availability of industrial sites Serious Somewhat Impediment An Impediment Not An Not Impediment important ...................... [] .....................0 ......................[] ......................0 Local government regulations: City of Iowa City .......................[] .....................0 ......................[] ......................[] City of Coralville .......................[] .....................[] ......................[] ......................[] City of North Liberty .......................[] .....................0 ......................[] .......................[] Johnson County .......................[] .....................0 ......................[] ......................[] Attitude of Councilors/Supervisors: City of Iowa City .......................[] .....................[] ......................[] ......................[] City of Coralville .......................[] .....................[] ......................[] ......................[] City of North Liberty .......................[] .....................[] ......................[] ......................[] Johnson County .......................[] .....................~_1 ......................O ......................[] Labor supply .......................[] .....................[] ......................[] ......................[] Cost of housing .......................[] .....................[] ......................[] ......................[] Community attitude .......................[] .....................[] ......................[] ......................0 Municipal infrastructure ......................[] .....................E3 ......................[] ......................[] Your ideas and opinions matter to us. Tell us what you think about growth, development, diversification and the role your Area Chamber of Commerce should perform in dealing with these issues. Please indicate where your business is located: [] Iowa City O Coralville [3 No. Liberty [] Other Johnson Co. [3 Outside Johnson Co. Please Fax or mail this survey to the Chamber. Our Fax # is 338-9958. Expansion Management Magazine Top '10 Site Selection Factors 1. Low lease rates 2. Educated labor fome 3. Access to major highways 4, Low construction costs 5. Access to consumer markets 6. Well developed energy & telecommunications infrastructure 7. Favorable local government attitude towards business 8. Low property tax rate 9, Low crime rate 10. Low corporate and business taxes !OWA CITY AREA CHAMBER OF COMMERCE 325 E. Washington P.O. Box 2358 Iowa City, Iowa 52244 319-337-9637 International Association of Corporate Real Estate Executives Locatiohal Decision Factors 1. Real estate costs 2. Labor force issues 3. Transportation 4. Real estate availability 5. Market access 6. Regulatory environment 7. Labor costs 8. Community image 9. Tax climate/costs 10. Utility services 11. Utility costs 12. Quality of life Site Selection Magazine Overall Key Location Factors 1. Proximity to customers/clients 2. Access to interstate highway 3. Reasonable real estate costs 4. Availability of skilled workers 5. Pro-business government officials 6. Reasonable wage rates 7. Reasonable/stable utility rates 8. Reasonable cost of living 9. Reasonable business taxes 10. Cultural/recreational facilities Serving the Iowa City, Coralville, and Johnson County Area // 1OWA CITY AREA CHAMBER OF Key Location Factors By Facility Type COMMERCE Manufacturing Plants 1. Access to interstate highway 2. Proximity to customers/clients 3. Pro-business government officials 4. Availability of skilled workers 5. Reasonable real estate costs 325 £. Washington P.O. Box 2358 Iowa City, Iowa 52244 319-337-9637 Distribution/Warehouses 1. Proximity to customers/clients 2. Reasonable real estate costs 3. Access to interstate highway 4. Availability of skilled workers 5. Reasonable/stable utility rates Regional Headquarters 1. Reasonable real estate costs 2. Availability of skilled workers 3. Proximity to customers/clients 4. Access to major airport 5. Pro-business government officials Research & Development Facilities 1. Availability of skilled workers 2. Nearby college or university 3. Reasonable real estate costs 4. Business park sites 5. Pro-business government officials Serving ti{e Iowa City, Coralville, and ]chinon County Area ECONOMIC DEVELOPMENT POLICIES, STRATEGIES, AND ACTIONS FOR THE CITY OF IOWA CITY !~wa Ci_t~ /s a community whos~ main sources of eml)loyment are education and health care. There are op/~ortunities /n bus/.~_ess, industry, tourism, etc. However, these ~o~portunitles ma,_q~v be fewer than ol)timal in_a city with ~ well-educated and/or exl)erienced labor for~e~ Since em/~tv com_mercia_l' buildings seekin,q n.ew o_ccul)ants are ~ractica/Iy non-existent, I~rov/d/n~l new ol)~ortun/t/as for ernp/ovme.n_t will require new construction and z~ossiblv extending7 the Citw boundaries, Our policy willbe.to provide an environment within which a ~1ood clualitv of life .for all Iowa_ Cit/ans. can occur in an ecolog~calIv $ustaina_bl,e wa¥~ Our_policies w/I/also encoura~le l~rotection of our environment, l)rovision of housing, coooe~ation a _m, on,q Cornmunit~ org.a. nizations,. ~nd l)reservat/on of a vital downtown. These Economic Develol)rnent Pol/cies may in.clude fina. nc/al ince.nt/ves if funds are ava/la_ble and (f the business meets our criteria (tq be established in .1996).. POLICY 1: DIVERSIFY AND INCREASE THE PROPERTY TAX BASE BY (1) ENCOURAGING THE RETENTION AND EXPANSION OF EXISTING INDUSTRY AND (2) ATTRACTING INDUSTRIES THAT HAVE GROWTH POTENTIAL AND ARE COMPATIBLE WITH EXISTING BUSINESSES AND INDUSTRIES, Strategy A: Identify industry groups that are compatible with the community and toward which the community should target its economic development efforts. Action 1: Identify specific local businesses that fall within these targeted industry groups and adopt community policies that encourage capital investment and growth in these industries, Action 2: Identify businesses within these targeted industry groups that are not already in the community but that would complement local businesses and 19elp establish a marketing plan to recruit them. Action 3: Further develop a data base of economic and demographic information and assist w~h. ~..orm various economic analyses to assist businesses. Strategy B: To the fullest extent practical promote awareness of the city's economic development policies through public forums. Action 1: Maintain a clear and consistent economic development policy, Action 2: Through oommun~ty oduoation offortc, inoroaco Help promote public awareness of the role of business in the community and the importance of a strong economy, Action 3: Coordinato Coop~erate ir~ a comrnunity effort to promote the attractive- ness and positive aspects of doing business in Iowa City. · · 2 POLICY 2: INCREASE EMPLOYMENT OPPORTUNITIES CONSISTENT WITH THE AVAILABLE LABOR FORCE Strategy A: Identify local labor force skills and the types of jobs compatible with the local labor force. Action I: Work with the local Work Force Center (Job Service) and other sources to identify the local education and training background of the local labor force i_ncludin~ the undereml~loj/e~d. Work with Iooal omployorc to determine their labor noodc and by whioh theco oan be ~ Aotion 3: Develop a moohanicm that would a~i~t underemployed individualc find moro .~ppropriato job opportunities within the oommunity. Action 24.: Continue to gather information about employment abilities and needs of the local labor force with special needs (persons with disabilities, welfare recipients, and other low-income individuals), h~lp provide the necessary supportive programs and services that assist these individuals and target employment opportunities for these persons. Strategy B: Identify the work force skills required by the targeted industries and identifythe education and training needs of the local work force to meet the required job skills, Action 1: Interview businesses within the target industry groups to determine their work force education and training requirements. Action 2: Work with Kirkwood Community College and the University of Iowa to provide the appropriate education and training necessary for work force skills of the targeted industries. Encourage student internships in local businesses. Action 3: The local community school systems (K-12) should work closely with business to determine the skills and knowledge needed to perform in today's work place. Action 4: Work with the Encou. rage local educational institutions to continue or develop curricula at all educational levels that encourages creative and innovative thinking to prepare workers for the ever-changing work place, including education !n worker's r.~lhts, labor law and workpla_c.e safetv. 3 POLICY 3: PROVIDE AND PROTECT AREAS SUITABLE FOR FUTURE INDUSTRIAL AND COMMERCIAL DEVELOPMENT Strategy A: Provide for the extension of infrastructure which will encourage development in areas designated for industrial and commercial growth. Action 1: Direct the extension of infrastructure so as to maintain and contain industrial development on the edge of the community in industrial parks, but not in a ring around the city. Action 2: Construct and maintain a system of roads and bridges, telecommunica- tions and fiber optics, sewer, water, and solid waste disposal facilities that provides the necessary infrastructure for commercial and industrial development. Action 3: Through public, private, or public/private initiatives, ensure the availabili- ty of an adequate amount of industrial and office research park land and extend the necessary infrastructure. Strategy B: Encourage commercial activity to take place in existing core areas or neighbor- hood commercial centers and discourage the proliferation of new major commercial areas. Action 1: Use zoning as a tool to prcvcnt tho proliforation of oncoura.~e commer- cial development cutc!dc cf withi. o, designated commercial cores. Action 2: When necessary, use incentives to encourage development and redevelopment within designated commercial core areas. Action 3: Perform market analyses to determine the supply and demand of commercial land and commercial office/retail space. Action 4: As the city grows, zone additional areas for neighborhood commercial development. Strategy C: Continue and enhance downtown revitalization Action 1: In a cooperative effort with the Downtown Association and the University of Iowa, actively market the downtown. Action 2: Continue to assist community efforts to expand cultural activities and opportunities in downtown Action 3: Survey downtown businasses and customers to work toward a downtown that is accessible to persons with disabilities and persons using alternative modes of transportation. Action 4: Implement the Near Southside Neighborhood Redevelopment Plan, Action 5: Action 6: Strategy D: Action 1: Action 2: Continue to monitor the spatial arrangement and design of downtown development to minimize conflicts between pedestrians and vehicles and to add to the attractive appearance of downtown. Continue to provide and promote the necessary pub{ic infrastructure, including parking f_~or autos and bicycles, a'transit system, and pedestri- an amenities and publio cpsooo, in order to maintain the economic health of the downtown. Provide opportunities for the Iowa City work force to live close to their place of employment. Through the use of land use regulations, provide the opportunity for a variety of housing types to locate near commercial, office research Dark~ and industrial areas. When necessary, provide financial and other incentives for the provision of low and/or moderate income housing in close proximity to employ- ment opportunities. POLICY CONTINUE TO COOPERATE WITH EXISTING LOCAL AND REGIONAL ORGANIZATIONS TO PROMOTE ECONOI~J11C DEVELOPMENT WITHIN IOWA CITY Strategy A: Continue to use the Iowa City Area Development Group as the lead economic development agency for the economic development activity of the area. Action 1: Guided bY criteria oroduced [~ursuant to Policv 6, individual marketing plans for targeted industry groups should be developed for the area. Action 2: Focus economic development marketing efforts on promoting the attractiveness of Iowa City to facilitate expansion of existing business- es, maintaining the mix of high-tech and production line jobs, and encourage new businesses within the targeted industry groups to locate in Iowa City. Action 3: Continue to support ICAD's efforts to coordinate a regional eastern Iowa economic development effort. Strategy B: Continue to coordinate economic development efforts with the University of Iowa. Action 1: Work with the University of Iowa to enhance and establish avenues for technology transfer and to develop mutually beneficial programs for encouraging economic development Action 2: Through a joint working group, coordinate the growth and development policies of the City and the University. Strategy C: ~ Dd=evelop new and enhance existing means of communication between and amongst entrepreneurs, businesses, government, labor, cons_ume? and citizen groups and educational institutions. Action 1: Continue to work with the business community through the activities of the Iowa City Area Chamber of Commerce. Action 2: Continue to encourage tourist and visitors to the area through the activities of the Convention and Visitors Bureau. Action 3: Encourage the sharing of knowledge among industries through industry networks and consortia, and between industries and the University of Iowa and Kirkwood Community College. Action 4: Encourage the creation of a business development clearinghouse and network that would assist individuals pursuing entrepreneurial opportuni- ties. 6 POLICY 5: IMPROVE THE ENVIRONMENTAL AND ECONOMIC HEALTH OFTHE COMMUNITYTHROUGH THE EFFICIENT USE OF RESOURCES Strategy A: Establish programs that efficiently use resources. Action 1: Action 2: Action 3: Action Action 5: encourage businesses and individuals to more Encourage energy and resource efficiency programs. Encourage waste reduction, waste exchange, and recycling programs. Encourage the creation and/or expansion of markets for recycled materials. Where possible, locate commercial and industrial activities in such a way that energy resources are conserved by minimizing travel distance for consumers, employees, and the transportation of raw materials and finished products. Encourage pollution prevention programs. Strategy B: Provide an attractive environment to businesses involved in environmental technology and services. Action 1: Support businesses producing and marketing environmentally-sound products. Action 2: Support businesses developing renewable energy resources. 7 POLICY 6: CONSIDER FINANCIAL INCENTIVES AND PROGRAMS TO FACILITATE ACHIEVING THE ABOVE OBJECTIVES Strategy A: Focus incentives on infrastructure development, worker training and retraining, and an efficient and equitable development review process. Action 1: Invest in infrastructure that will encourage business investments that create jobs for a diverse workforce at a livable wage, Action 2: Assist local businesses to draw upon state programs, community college programs, and other technical and financial assistance programs that facilitate industry modernization and worker training and retraining. Action 3: Regularly review, with assistance from the community, the local development review process and make changes to the process that encourage business activity and reinvestment within the community. .Action 4: When industrial and commercial development reauires the exter)~si.p.r). 0~ public infrastructure that is npt..sc~he_du!ed in the cap!~! improyements program<_no. Tmal policy should be to recoup costs impo_~.e~.._by the dey.elopment, However, when t~_e .fi.[m.0r industry meets the criteria produced pursuant. lto S. trat_egv B of this ~olicv, the city may assume_~a port!o_n._of the development costs.. Strategy B: Develop criteria and an analysis mechanism to use whenever considering the use of financial incentives for economic development projects. Action .Through qreatjon. of an ad hoc committee consisting of diver~se. organizations lindustries, I_a.bor, citizen and environmental groups, the, Univers.!ty. of Iowa and oth,e~rs), ._desiana_te tar~Jeted industri_es.. and develop criteria to be used when the City cons!ders granting o( participating in the granting of financial incentiyes to any particular firm in a tar_ge,_t_e.d..industry. A repav_m_e~nt of local funds shall be rgguired if a firm does not complete its commitment. Action 2: Before action is taken on any economic development issue_.___~s ma~t-er~ being considered by the City Council, itc Commissions, Boards, or Committooc, the potential impact upon the social service needs of the people in this community will be considered. Action 3: Identify the needs of low and moderate income households and target the use of a portion of Community Development Block Grant funds toward economic development projects that would assist them. Strategy C: Local financial markets should meet the needs of local commercial and industrial ventures, Action 1: .R..egu_e_st that With tho accictanco of tho local financial institutions, in co. ope_rat!on with.t_he.O.itv,. identify shortfalls in the local financial market that inhibit investment in commercial and industrial enterprises. 8 Action 2: Action 3: Identify the financial needs of minority and women-owned businesses and hel~ establish a program to assist with those needs. Continually monitor local financial institutions' compliance with the Community Reinvestment Act. BY-LAWS ARTICLE 1 - THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 - PUi~ SectionA. The needs for h( public and private ;e of the Commission is to assess Iowa City's and services for low and moderate income : to meet such needs. development and to promote ARTICLE 3 - DUTIES Section A. Duties of the ommission shall include: planning documents related the provision of housi moderate income residents City; 2) Housing Authority and Com~ unity Develo regarding the same to the City ouncil; 3) revie~ Council regarding the use of pL lic funds to m~ residents; 4) actively publicize c( and seek public participation in needs; 5) recommend to the Cit' changes, and modifications to the ressing assess and review policies and jobs, and services, for low and and programs of the Public and make recommendations make recommendations to the City the needs of low and moderate income and housing policies and programs, and identifying strategies to meet these time to time amendments, supplements, Housing Code. ARTICLE 4 - MEMBERSHIP Section A. The Housing and Comrr members appointed by the City Co of the City of Iowa City, Iowa, entitled to the necessary expert,, their duties. shall )evelopment Commission shall consist of nine (9) ,wa City. All members shall be qualified electors as such without compensation but shall be aveling expenses incurred in the discharge of Section B. In order to satis the purpose by the U.S. Department Housing and Urban person shall be to the Housing and expertise in constructio~ nd at least one person possible, the Commiss shall include one ~ Coordinating Board, of this citizen commission as required ;lopmerit, when possible, at least one inity Development Commission with )ertise in finance. In addition, when member of the Local Homeless one person who receives rental stance. Section C. The t~ office for each member shall be (3) years. New members shall be apl to the Commission as vacancies occur. In to ensure a staggered turnover, initial appointments shall be of three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice-Chairperson will be elected annually (in September) from the Commission mambership. The Chairperson shall, when present, preside at all meetings, appoint sub-committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice-Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position\appointment becomes vacant by reason of resignation or otherwise and results in an unexpired term choose to fill the unexpired term in such a manner that the appointee shall continue not only through the unexl~ired term but also through a subsequent regular term. ~ ARTICLE 5 - MEETINGS Section A. Meetings of this Commission shall and time will be established by the urgent business requires a meeting. regular monthly basi.~ A regular meeting ma~ g date cancelled if no Section B. Special meetings of the Commissio~ may be called by be called by the Chairperson at the request of a iority of the me 3erson and shall Section C. Meetings shall be held in an accessibl~ (agenda) for all regular and special meetings shal the media at least 24 hours before any meeting Meeting Law shall be followed. The appropriate members of the City staff shall prepare be sent to Commission members and the City Coum prior to the regular meetings. sosted a~ AI Notices of meetings ributed to members and )revisions of the State Open ~resentative, together with Agendas shall esentative at least Three (3) days Section D. A majority of the members of the Comr quorum of any meeting and the majorit~ of votes present, shall be decisive of any motion or electi( ,ion (five or more) shall constitute a any meeting, at which a quorum is Section E. There shall be no vote by proxy. Section F. Time shall be made available durin regular ings for open public discussion. Section G. Minutes of all meetings shall b~ )repared and distri three (3) weeks of the meeting in the ma~ prescribed by the and special meetings will be mailed to the the next meeting. Specific recomme~ the Council body of the minutes. ,,d to the City Council within )uncil. Minutes of all regular rs during the week prior to be set off from the main ARTICLE 6 - AMENDMENTS Section A. The By-Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By-Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. ppdcdbot bylaws.hod RESOLUTION NO. 95-258 RESOLUTION ADOPTING "ECONOMIC DEVELOPElENT POLICIES, STRATE- GIES, AND ACTIONS FOR THE CITY OF IOWA CITY" WHEREAS, the Iowa City City Council decided that it would be in the public's interest to establish a policy guiding the community's economic development activities; and WHEREAS, members of the public and community organizations have been provided the opportunity to comment on the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City"; and WHEREAS, the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City" is consistent with the recently adopted "IOWA CITY: BEYOND 2000 - Iowa City's Vision for the Future"; and WHEREAS, the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City" will be used to guide the City Council's future economic development policy decisions. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The "Economic Development Policies, Strategies, and Actions for the City of Iowa City" be adopted. Passed and approved this ?qf-h day of At~;~t ,1995. CiTY-CLERK Approved by City Attorney's Office ~'~ f~ 5-- It was moved by __ _.~'±gott and seconded by Th~.o~orton adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: _X x X X x X Baker Horowitz Kubby Lehman Novick Pigott Throgmorton ecodev\policies.res RESOLUTION NO. 95-259 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY HOUSING AND COiV]MUNITY DEVELOPMENT COMMISSION, WHEREAS, the City Council of the City of Iowa City, Iowa passed Resolution No. 95-199, establishing a Housing and Community Development Commission for the City of Iowa City, Iowa; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission; and WHEREAS, the proposed by-laws have been reviewed by the Council Rules Committee, and are recommended for adoption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Housing and Community Development Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 29th day of ^ugust ,1995. CITY CLERK It was moved by Novick City Attorney's Baker and seconded by adopted, and upon roll call there were: Office the Resolution be AYES: NAYS: ABSENT: _X X X x x x Baker Horowitz Kubby Lehman Novick Pigott Throgmorton ppdcdbg\hcdbylaw.res BY-LAWS ARTICLE 1 - THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 - PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 - DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 - MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission as required by the U.S. Department of Housing and Urban Development, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who is a member of the Local Homeless Coordinating Board, and one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice-Chairperson will be elected annually (in September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub-committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice-Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 - MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 - AMENDMENTS Section A. The By-Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By-Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. ppdcdbg\b~aws.hcd City of Iowa City MEMORANDUM Date: August 24, 1995 To: City Council and City Manager From: t~ Marianne Milkman, Community Development Coordinator Re: Housing and Community Development Commission Appointments There are 12 applicants for the nine spots on the new Housing and Community Development Commission (HCDC). Five CCN and four Housing Commission members have applied, At its July 13, 1995, meeting, CCN recommended that you consider appointing all members of the two commissions who apply to the new commission in order to provide continuity. Attendance records for the applicants are attached. In addition you should be aware that Jim Harris served as the Housing Commission liaison to CCN for the past year, i.e. he attended both commissions' meetings. Jack McMahon served as the Housing Commission representative to the Rehab Review Board. This Board reviews all comprehensive rehab projects costing more than $12,000. The Board met five times during the past year and Jsck attended all but one of those meetings. Jack's expertise in building and material costs, and his knowledge of local building practices, has been invaluable in reviewing bids on projects. It may be appropriate to change the requirement that a HCDC member be on the Rehab Review Board and instead appoint a member of the community knowledgeable in construction, such as Jack. Tile Committee will need to discuss this at its first meeting. There are no applications from anybody serving on the Local Homeless Coordinating Board. At this Board's recent meeting no one felt that they could commit the time right now, but several indicated that they would consider it next year when there would be three vacancies. This means that we will have to keep reporting to this Board separately as we have done in the past. Finally, since it takes a good year to become familiar with the programs and activities on which this Committee advises the Council, I would recommend that the one-year terms be filled by former CCN or Housing Commission members if possible, and members unfamiliar with the programs be appointed to two or three year terms. If you have any questions, please call me at 356-5244. Attachment b~cd~ · · :?.~ X X X X X XXXX XXXX XXX X _~ ~ix x x x x x z ~ ~i~ xxx x IOWA CITY HOUSING COMMISSION Attendance Record (January - July 1995) NAME Ben Moore, Chair Roger Reilly, Vic~ Chair Charles Eastham James Harris Jack McMahon Jayne Sandler Elizabeth Swenson PRESENT January, February, February, March, April, May, June, June February, February, March, May, June, June, July January, February, February, March, April, May, June, June, June, July January, February, February, March, April, July February, February, March, June, June, July January, Febmm3t, March, April, May, June, June, June, July January, March, May, June ABSENT June, July January, April, June May, June, June, June January, April, May, June February February, February, April, June, June, July Please note that there were some months with multiple meetings. RESOLUTION NO. 95-260 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE MELROSE AVENUE RECONSTRUCTION PROJECT WITH THE IOWA DEPART- MENT OF TRANSPORTATION· WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with the Iowa Department of Transportation, said agreement being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in the public interest to enter into said agreement with the Iowa Department of Transportation for the reconstruction of Melrose Avenue from West High School to Deer Creek Road. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: It is in the public interest to enter into the above-mentioned agreement, and the agreement is hereby approved as to form and content. The Mayor and City Clerk are hereby authorized and directed to execute the agreement with the Iowa Department of Transportation. Passed and approved this 29th day of AuRust , 1995. CIT~'~CLERK Approved by Cify Attorney's Office ~'-~2 ~'- ~'~ ' It was moved by Baker and seconded by adopted, and upon roll call there were: AYES: NAYS: ABSENT: X x x X x x Baker Horowitz Kubby Lehman Novick Pigott Throgmorton the Resolution be 11-94 IOWA DEPARTMENT OF TP. ANSPORTATION AGREEMENT FOR FEDERAL-AID SURFACE TRANSPORTATION PROGRAM PROJECT RECIPIENT: Iowa City COUNTY: Johnson PROJECT NO.: STP-U-3715(6)--70-52 IOWA DOT AGREEMENT NO.: g5-STPU-80 This is an agreement between the City of Iowa City, Iowa (hereinafter referred to as RECIPIENT) and the Iowa Department of Transportation (hereinafter referred to as the DEPARTMENT). Iowa Code Section 306A.?(CITY) provides for the RECIPIENT and the DEPARTMENT to enter into agreements with each other for the purpose of financing transportation improvement projects on streets and highways in Iowa with Federal funds. The RECIPIENT proposes a Surface Transportation Program (STP) project for funding under Sec. 133 (b) of Title 23, United States Code. The Intermodal Surface Transportation Efficiency Act of 1991(ISTEA) established the Surface Transportation Program (STP). Federal regulations provide that the STP funds are to be administered by the DEPARTMENT. Pursuant to the terms of this agreement, applicable statutes, and administrative rules, the DEPARTMENT agrees to provide STP funding to the RECIPIENT for the authorized and approved costs for eligible items associated with said improvements. In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree as follows: The RECIPIENT shall be the lead local governmental agency for carrying out the provisions of this agreement. All notices required under this agreement shall be made in writing to the DEPARTMENT and the RECIPIENT's contact person. The DEPARTMENT's contact person shall be the Local Systems Engineer of the East Central Iowa Transportation Center. The RECIPIENT's contact person shall be the City Engineer. The RECIPIENT shall be responsible for the development and completion of the following described STP project: Melrose Avenue reconstruction and widening from Deer Creek Road easterly through the reconstructed intersection at Hawkeye Drive/West High School entrance. ,Agreement No: 95-STPU-80 Page 2 The RECIPIENT shall receive reimbursement of Federal STP funds for authorized and approved project costs of eligible items. The portion of the eligible project costs paid by Federal STP funds shall be limited to a maximum of either 80 percent of eligible costs or the amount stipulated in the curreht Johnson County Council of Governments Transportation Improvement Program (TIP) and approved in the current Statewide Transportation Improvement Program (STIP), whichever is less. This agreement will become null and void if the project described in Section 3. drops out of Johnson County Council of Governments current TIP or the approved current STIP prior to obligation of Federal funds. The attached Exhibit I will apply and is hereby made a part of this agreement. Agreement No: 95-EU-80 Page 3 IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement Number 9§-EU-80 as of the date shown opposite its signature below. RECIPIENT: Iowa City Title , 19~s I, Marian K. Karr , certify that I am the Clerk of the CITY, and that Susan x. Horowitz , who signed said Agreement for and on behalf of the CITY was duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted by the CITY, on the 29th day of A,,g,,~ , 19 95. Signed ~...~.~ ~. ~ Date City Clerk of Iowa City, Iowa , 1975 IOWA DEPARTMENT OF TRANSPORTATION Project Development Division Date City Attorney% Office EXHIBIT 1 Standard Provisions for Federal-Aid Project Agreement Since this project is to be financed with local and Federal funds, the RECIPIENT shall take the necessary actions to comply with applicable State and Federal laws and regulations. In all programs and activities of Federal-aid recipients, subrecipients, and contractors, no person in the United States shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, national origin, sex, age or handicap/disability. The DEPARTMENT will determine a Disadvantage Business Enterprise (DBE) Commitment on all Federal-aid projects. The RECIPIENT shall take the appropriate actions and prepare the necessary documents to fulfill the requirements of the DEPARTMENT's Action Plan for project environmental studies including historical/cultural reviews and location/design approval. If farmland is to be acquired, whether for use as project right-of-way or permanent easement, the RECIPIENT shall submit the U.S. Department of Agriculture Farmland Conversion Impact Rating form, when required, to the Soil Conservation District Office. The RECIPIENT shall obtain agreements, as needed, from railroad and utility companies and shall obtain project permits and approvals, when necessary, from the Iowa Department of Natural Resources, State Conservation Commission, U.S. Coast Guard, and U.S. Army Corps of Engineers, etc. The project plans, specifications and project cost estimate (PS&E) shall be prepared and certified by a professional engineer licensed to practice in the State of Iowa. The RECIPIENT shall submit the plans, specifications and other contract documents to the DEPARTMENT for review and authorization to let the project. If Federal-aid is requested for preliminary and/or construction engineering, the RECIPIENT will select a consultant(s) in accordance with the DEPARTMENT's consultant selection process. Construction engineering cost will be limited to a maximum of 15% of construction cost. The RECIPIENT and Consultant shall prepare the consultant contract for preliminary engineering services in accordance with Title 23, Code of Federal Regulations, Part 172 - Administration of Negotiated Contracts (23 CFR 172). After the contents of the consultant contract have been mutually approved, the RECIPIENT shall execute the contract and forward the same to the DEPARTMENT for authorization. The RECIPIENT shall acquire the project right-of-way, whether by permanent easement or fee title and shall provide relocation assistance benefits and payments in accordance with the procedures set forth in the DEPARTMENT's Right of Way Manual. The RECIPIENT shall contact the Exhibit i -2- DEPARTMENT for assistance, as necessary, to ensure compliance with the required procedures. The RECIPIENT will need to get environmental clearance before acquiring any needed right-of-way. With prior approval, hardship and protective buying is possible. If the RECIPIENT requests Federal-aid participation for right-of-way acquisition, the RECIPIENT will need to get Federal Highway Administration's (FHWA) authorization before purchasing any needed right-of-way. The RECIPIENT shall comply with the Policy for accommodating utilities on city and county federal-aid highways right of way. Certain utility relocation, alteration, adjustment, or removal costs to the RECIPIENT for the project may be eligible for Federal-aid reimbursement in accordance with the FHWA rules applicable to the type of utility involved and Chapter 306A, Code of Iowa. 10. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 Iowa Administrative Code (IAC) Chapter 130. 11. The RECIPIENT shall forward a Federal-aid Project Development Certification and final PS&E to the DEPARTMENT. The RECIPIENT (CITY) shall comply with the public hearing requirements of the Iowa Code Section 384.102. 12. The project will be let by the DEPARTMENT in accordance with its normal letting procedures. After bids are received and opened, the DEPARTMENT will furnish the RECIPIENT with a tabulation of all bids received. 13. The DEPARTMENT will review the bid tabulations and proposals, and will prepare an Iowa DOT Staff Action for concurrence to award the contract. The DEPARTMENT will mail the unexecuted contract to the approved low bidder. 14. Upon concurrence to award the contract, the DEPARlMENT will notify the RECIPIENT. The RECIPIENT shall then enter into a contract with the contractor. The RECIPIENT shall forward to the DEPARTMENT three (3) copies of the contract, performance bond, and certificate of insurance. 15. The DEPARTMENT will prepare the Federal-aid Project Agreement and submit it for Federal Highway Administration(FHWA) approval and obligation of Federal-aid funds. The RECIPIENT shall comply with the procedures and responsibilities for materials testing and construction inspection according to Department's Instructional Memorandums {I.M.'s). The DEPARTMENT will bill the RECIPIENT for testing services according to its normal policy. 17. The project shall be constructed under the DEPARTMENT's Standard Specifications and applicable special provisions. Prior to their use in the PS&E, specifications developed by the RECIPIENT for individual construction items shall be approved by the DEPARTMENT. Exhibit 1 -3- 18. The RECIPIENT may submit to the DEPARTMENT periodic itemized claims for reimbursement for eligible project costs. Reimbursement claims shall include certification that all eligible project costs, for which reimbursement is requested, have been completed in substantial compliance with the terms of this agreement. lg. The DEPARINENT shall reimburse the RECIPIENT for properly documented and certified claims for eligible project costs, either by state warrant, or by crediting other accounts from which payment may have been initially made. If, upon audits of contracts, the DEPARTMENT determines the RECIPIENT is overpaid, the RECIPIENT shall reimburse the overpaid amount to the DEPARTMENT. 20. Upon completion of the project described in this agreement, a professional engineer licensed to practice in the State of Iowa shall certify in writing to the DEPARTMENT that the project was completed in substantial compliance with the plans and specifications set out in this agreement. Final reimbursement of Federal funds shall be made only after the DEPARTMENT accepts the project as complete. 21. The RECIPIENT shall maintain all books, documents, papers, accounting records, reports and other evidence pertaining to costs incurred for the project. The RECIPIENT shall also make such materials available at all reasonable times during the construction period and for three years from the date of final Federal reimbursement, for inspection by the DEPARTMENT, FHWA, or any authorized representatives of the Federal Government. Copies of said materials shall be furnished by the RECIPIENT if requested. 22. The RECIPIENT agrees to indemnify, defend and hold the DEPARTMENT harmless from any action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection or use of this project. This agreement to indemnify, defend and hold harmless applies to all aspects of the DEPARTMENT's application review and approval process, plan and construction reviews, and funding participation. 23. lhe RECIPIENT shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the DEPARTMENT and the FHWA. 24. Implementation of C1 ean Air Act and Federal Water Pollution Control Act (Applicable to Contracts and Subcontracts which exceed $100,000): The RECIPIENT stipulates that any facility to be utilized in performance under or to benefit from this agreement is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities or is under consideration to be listed. This is issued pursuant to the requirements of the Clean Air Act, as amended, and the Federal Water Pollution Control Act, as amended. The RECIPIENT agrees to comply with all of the requirements of Section 114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act, and all regulations and guidelines issued thereunder. Exhibit 1 -4- 25. If any part of this agreement is found to be void and unenforceable, then the remaining provisions of this agreement shall remain in effect. 26. It is the intent of both parties that no third party beneficiaries be created by this agreement. 27. If the RECIPIENT elects to levy special assessments as a means of raising the local share of the total project costs, the RECIPIENT shall reimburse the DEPARTMENT in the amount that payments of Federal-aid and collections of special assessments, excluding interest and penalties, exceed the total cost of the public improvement as established by the provisions of Iowa Code chapter 384. The RECIPIENT agrees that at such time as its collections (exclusive of interest and penalties which shall be retained by the RECIPIENT) from special assessments levied for this project exceed the local share of total projects costs, the RECIPIENT shall refund to the DEPARTMENT all funds collected in excess of the total project costs (including interest and penalties associated with the amount of the excess) within sixty (60) days of the receipt of any special assessment payments. The RECIPIENT shall notify the DEPARTMENT when any lands specially assessed no longer qualify for an agricultural deferment of the special assessment have been satisfied. The DEPARTMENT shall credit reimbursement billings to the FHWA in the amount of refunds received from the RECIPIENT. 28. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same instrument. 29. This agreement, as set forth in items 1 through 6 and exhibit 1 paragraphs 1 through 29 herein, constitutes the entire agreement between the DEPARTMENT and the RECIPIENT concerning this project. Representations made before the signing oF this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement must be made in the form of an addendum to this agreement. Said addendum shall become effective only upon written approval of the DEPARTMENT and the RECIPIENT. Iowa Department of Transportation ~"~ "~"' '~" ~"' ~~ 800 Lincoln Way Ames, IA 50010 FAX: 515-239-1348 515-239-1966 September 12, 1995 Re: City of Iowa City Johnson County STP-U-3715(6)--70-52 Ms. Marian K. Karr City Clerk 4]0 East Washington Street Iowa City, IA 52240 Dear Ms. Karr: Subject: Agreement Number: 95-STPU-80 Attached is one copy of the executed Transportation Federal Aid Project Agreement. This agreement should not be construed as authorization for the City to begin any construction activity on the project. The standard provisions as set forth in this agreement must be followed in order to ensure receipt of Federal funding assistance. The project engineer should contact the Iowa Transportation Center Local Systems Engineer regarding project development and design requirements. Please provide a copy of the enclosed approved agreement to the City Engineer and Shive-Hattery Engineers and Architects. WAN. jj Enclosure CC: Sincerely, William A. Nelson, P. E. Urban Systems Projects Engineer Office of Local Systems Office of Accounting Office of Materials Office of External Audits East Central Iowa Transportation Center Local Systems Engineer Johnson County Council of Governments Record Center RESOLUTION NO, LUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE BE AVENUE RECONSTRUCTION PROJECT WITH THE IOWA FIANSPORTATION, WHEREAS, the Department of Resolution and by :y of Iowa City, Iowa, has negotiated an agreement the Iowa ~ortation, two (2) copies of said agreement being to this reference made a part hereof, and WHEREAS, the Cit, the Iowa Department of High School to Dee )ems it in the public interest to enter · ansportation for the reconstruc said agreement with Avenue from West NOW, THEREFORE, BE IT IOWA, THAT: OLVED BY THE CITY )F THE CITY OF IOWA CITY, It is in the public agreement is hereby enter into the as to form a~ -mentioned agreement, and the )ntent. The Mayor and City Cl~ with the Iowa Department of directed to execute the agreement Passed and approved this , 1995. ATTEST: CITY CLERK Approved by ~. Attorney's Office It was moved adopted, and and seconded by call there were: NAYS: the Resolution be NT: Baker orowitz ~bby :k Throg o~ \ \, August 29 , 1995 The City Council of Iowa City, Iowa, met in reqular session, in the Council Chambers, Civic Center , Iowa City, Iowa, at 7:30 o'clock P.M., on the above date. There were present Mayor Horowitz , in the chair, and the following named Council Members: Baker, Horowitz, Kubbv, Lehman, Novick, Piqott, Throgmorton Absent: None -1- AItL~I~, CO~NE¥, DO~EIIZI~, H A¥~NIE, $~,11'fll & ALLBEE. Council Member ~,,hby introduced the following Resolution entitled "RESOLUTION ADOPTING AigD LEVYING FINAL SCHEDULE OF ASSESSMENTS, ~ PROVIDING FOR THE PAYMENT THEREOF" and moved its adoption. Council Member seconded the motion to adopt. The roll was P~pDt~ cal~ed and the vote was, AYES: Pizott, Thro~morton, Baker, Horowitz, Kubbv, Lehman, Novick NAYS: None Whereupon the Mayor declared the following Resolution duly adopted as follows: Res. No. 95-261 RESOLUTION ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS, A/qD PROVIDING FOR THE PAYMENT THEREOF BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That after full consideration of the final schedule of assessments and accompanying plat showing the assessments proposed to be made for the construction of the Maiden Lane Paving and Sanitary Sewer Assessment Project, within the City, under contract with All American Concrete, Inc. of North Liberty, Iowa, which final plat and schedule was filed in the office of the Clerk on the 22nd day of August , 1995 ; said assessments are hereby corrected by making the following changes and reductions: NAME OF PROPERTY OWNER AND DESCRIPTION OF PROPERTY PROPOSED FINAL ASSESSMENT PROPOSED CORRECTED FINAL FINAL CONDITIONAL CORRECTED CONDITIONAL DEFICIENCY, FINAL DEFICIENCY, IF ~24Y ASSESSMENT IF ANY see attachment 1 BE IT FURTHER RESOLVED, that the said schedule of assessments and accompanying plat, be and the same are hereby approved and adopted; and that there be, and is hereby assessed and levied, as a special tax against and upon each of the lots, parts of lots and parcels of land, and the owner or owners thereof liable to -2- AHLER~ (~O~EY, DOS~IEILER. NA~SNIE, S~[IH & ALLBEE, assessment for the cost of said improvements, the respective sums expressed in figures set opposite to each of the same on account of the cost of the construction of the said improvements. Provided, further, that the amounts shown in said final schedule of assessments as deficiencies are found to be proper and are levied conditionally against the respective properties benefited by the improvements as shown in the schedule, subject to the provisions of Section 384.63, Code of Iowa. Said assessments against said lots and parcels of land are hereby declared to be in proportion to the special benefits conferred upon said property by said improvements, and not in excess thereof, and not in excess of 25% of the value of the same. BE IT FURTHER RESOLVED, that said assessments of $50.00 or more shall be payable in ten (10) equal annual installments and shall bear interest at the rate of 9% per annum, the maximum rate permitted by law, from the date of the acceptance of the improvements; the first installment of each assessment, or total amount thereof, if it be less than $50.00, with interest on the whole assessment from date of acceptance of the work by the Council, shall become due and payable on July 1, 1996; succeeding annual installments, with interest on the whole unpaid amount, shall respectively become due on July 1st annually thereafter, and shall be paid at the same time and in the same manner as the September semiannual payment of ordinary taxes. Said assessments shall be payable at the office of the City Clerk, in full or in part and without interest within thirty days after the date of the first publication of the notice of the filing of the final plat and schedule of assessments to the County Treasurer of Johnson County, Iowa. BE IT FURTHER RESOLVED, that the Clerk be and is hereby directed to certify said final plat and schedule to the County Treasurer of Johnson County, Iowa, and to publish notice of said certification once each week for two consecutive weeks in the Press-Citizen, a newspaper printed wholly in the English language, published in Iowa City, Iowa, and of general circulation in Iowa City, Iowa, the first publication of said notice to be made within fifteen days from the date of the filing of said schedule with the County Treasurer, the Clerk shall also send by ordinary mail to all property owners whose property is subject to assessment a copy of said notice, said mailing to be on or before the date of the second publication of the notice, all as provided and directed by Code Section 384.60, Code of Iowa. BE IT FURTHER RESOLVED, that the Clerk is directed to certify the deficiencies for lots specially benefited by the dmprovements, as shown in the final schedule of assessments, to the County Treasurer for recording in the Special Assessment Deficiencies Book and to the city official charged with responsibility for the issuance of building permits. Said deficiencies are conditionally -3- AHLEP~ CO0~£Y, DOR~/EILEI~, HA¥~I£. $],11TH & ALLBEE. assessed to the respective properties under Code Section 384.63 for the amortization period specified by law. The Clerk is authorized and directed to ascertain the amount of assessments remaining unpaid after the thirty day period against which improvement bonds may be issued and to proceed on behalf of the City with the sale of said bonds, to select a date for the sale thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the City and this Council and otherwise to take all action necessary to permit the sale of said bonds on a basis favorable to the City and acceptable to the Council. PASSED AN3D APPROVED this ~9~ day of ~ , 1995. M~yor ATTEST: -4- AHLEP, S, C00N£% i)Ol~£iLI;R, tlAYNI£, S,%IITH & ALl.liEF., PC. I hereby certify that on the ~/~day of ~ , 19q~, there was filed with me as County Treasurer ~Johnson County, State of Iowa, an executed copy of the certificate of the City Clerk of Iowa City, Iowa, hereinabove set out, relating to the levy of special assessments, covering the recently completed paving and sanitary sewer improvements in said Municipality, and a c~y of the final plat and schedule of assessments and conditional deficiency assessments, referred to in the resolution levying said assessments, heretofore adopted by the City Council on County Treasdrer ( SEAL ) i hereby certify that on the 31st day of Au§ust , 19 95, there was filed with me as Building Permit Official of the City of Iowa City, Iowa, an executed copy of the certificate of the City Clerk of Iowa City, Iowa, hereinabove set out, relating to the levy of special assessments, covering the recently completed paving and sanitary sewer improvements in said Municipality, and a copy of the.fi~l plat~sqhedule of assessments and conditional defi~en~y as~,essme~%~, referred to in the resolution levying said assessmerry, herprofS're adopted by the City Council on ^u§ust ~9 ~ , 111!. Building ~rmit Off~cial~of the City of Iowa owa c10714035~4,fin -5- AHI,ER~ £00,NEt~ DORg,'£II.ER. HAYNIE, SMITIt & ALLBEE, CIG-3 9/91 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of Iowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showin9 proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meetin9 held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meetin9 and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative a~enda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda bein9 attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the com- mencement of the meetin9 as rec/uired by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involvin9 the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 30tb day of August , 1995. Ci~t~ Clerk, ~' Iowa City, Iowa SEAL c10714031\ClG3.6n AHI£RS, COOLEY, DORV* EI[.ER, H A% x~l£. , ,',iITH & ALl.BEE, Attachment 1 XSSESSEO P~CELVALUAHO8 TOTAL SUSOl?[S[eX PARCEL OESCR~PI[OX AS flxEO PORIIOX 8~rryhill& I Gr~noer, 81oc~ 2~rt of ~5~6,H0 18.~31.54 Se.~31,54 ~ierc~ ~. Osryl X. A tot 2 & U~rryhHl& t Oaryl ¥oodsofi 81oc~ 2 Part of$119.380 $8.08~.49 $8,08~,49 on contract froD Oavid Braveman Tryst fl Pierce A~d, Robert L, l X~e S, Lots 8erryhill& 4 Chai[, Benlenin P, 81o¢L 2 · P~rt of $30,4~0 $24,440.T8 end $T,~05,00 116,835,18 Lyon's First $lect 5 Addition Addition Lyon's FirsL 6 Jnchiesen, Peter & 61oc~ 5 6race and Ooe[z, Car1 and deneL Tobi, Lyon's First One[z, Cerl J.: 8lock 5 J~n~t lobio; lochinsert, ~race t Peter on contract fro~ Johnson, Bruce E, Lot 1 Lot 2 Lot $ LoLl. L~nn's !irsC §onnl X. Lot ~ Lyon's[its[9 Fi[zoatrick. Bloc~ S Addition O~ry X, Lot 6 & PArt of LoT ! I10t,480 $18,412,~9 815,453,15 81,918.94 FINAL ASSESSEO PARCEL¥ALUAIION IOIAL COST SUeO[VISION PARCEL OESCRIP1[ON AS F[XEO PORIIOH FINAL HAME NUNSEN OWNER Frae, Dose, Lot8Y COU)CIL TO PARCEL ASSESSMEN[ DEFICIENCY Lyon's First10 FJkzuatrick.81o~k 5 Part of 116,810 $1S,&3L36 Sl3.52R,)4 $2.103.62 ~dition ~ary H. Lot [ Lyon's First 11 XeAfiOdy, Joseph ~, 8lock S Part of 1259,~0 $1Ltg),)) $12,865,00 $L131.II ~ddition off contract fro6 Lots ! A O'Nrien, E~in ~, 8 i Helen (.(daceaBed) County Sut 12 ~ereie, ThouasL Block 20 Lot ( & Addition Parts of Lots I, County Seat 13 Addition Linn St, Associates Block ~O Part of Lot 1 and South 10' of Harrison Street County Seat16 Slackhawk 8look 19 Lots h Addition Partners ), ) & 4 1525.$30 $5,25e,03 15,258,03 · · RESOLUTION NO. 95-262 RESOLUTION AWARDING CONTRACT AND AUTHORIZING NIAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE IOWA CITY LANDFILL LEACHATE LIFT STATION CONSTRUCTION PROJECT. WHEREAS, Sulzberger Excavating, Inc. has submitted the lowest responsible bid of 8553,513.00 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The coiltract for the construction of the above-named project is hereby awarded to Sulzberger Excavating, Inc., subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. Passed and approved this _23J:A__ day of A.gust , 1995. It was moved by Nnv~rl~ and seconded by adopted, and upon roll call there were: AYES: NAYS: ~ity AttSney's Office the Resolution be ABSENT: x x x x x x Baker Horowitz Kubby Lehman Novick Pigott Throgmorton ADVERTISEMENT FOR BIDS LEACHATE LIFT STATION CONSTRUCTION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 22nd day of August, 1995, and shall be received in the City Clerk's office no later than said date and time. Sealed pro- posals will be opened immediately thereafter by the City Engineer or a representative thereof. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:30 P.M. on August 29, 1995, or at such later time and place as may then be scheduled. The Project will involve the following: Construction of 4,367 feet of 12-inch diame- ter gravity sewer, 195 feet of 8-inch diameter forcemain, and a pump station and storage lagoon to serve the Iowa City Landfill. All work is to be done in strict compliance with the plans and specifications prepared by Shive-Hattery Engineers and Architects, Inc., of Iowa City, Iowa, which shall be on file after July 18, 1995, for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City, and must be accompa- nied in a sealed envelope, separate from the one containing the proposal by a bid bond executed by a corporation authorized to con- tract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a con- tract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and main- tenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Checks of thelowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other checks or bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council The successful bidder will be required to furnish a bond in an amount equal to one hun- dred percent (100%) of the contract price, said bond to be issued by a responsible surety ap- proved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the performance of the system for a period of two (2) years from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Completion Date: 120 calendar days Liquidated Damages: ~)200/day The plans, specifications and proposed con- tract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Shive-Hattery Engineers and Architects, Inc., 2122 ACT Circle, Iowa City, Iowa. No fee is required for each set of plans and specifications provided to bidders or other interested persons. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to sub- contract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Contract of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documen- tation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors is available at the City, and can be obtained from the Civil Rights Specialist at the Iowa City Civic Center by calling 319/356-5022. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of 10wa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The !owa Reciprocal Preference Act, Section 23.21, Code of Iowa (1991), applies to the contract with respect to bidders who are not Iowa resi- dents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK RESOLUTION NO. 95-263 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR STATEWIDE TRANSPORTATION ENHANCEMENT FUNDS WHEREAS, the City of Iowa City adopted the River Corridor Trail Plan on November 23, 1993; and WHEREAS, the Iowa River Corridor Trail Plan calls for implementation of the Iowa River Corridor Trail within Iowa City; and WHEREAS, Iowa DOT has made funds available for trail projects through the Statewide Transportation Enhancement Program of ISTEA; and WHEREAS, state Transportation Enhancement funds would allow completion of the initial phase of the Iowa River Corridor Trail from Highway 6 to Napoleon Park. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: Staff is authorized to submit an application to Iowa DOT for Transportation Enhance- ment funds. 2. Staff is authorized to file any additional documentation that is required by Iowa DOT. 3. The City agrees to maintain the trail for 20 years if funding is approved. Passed and approved this 29th day of August , 1995. CIT~ CLERK MAYOR Approved by'-'-~ - ~ity Attorney s Office It was moved by Novick and seconded by adopted, and upon roll call there were: Kubby the Resolution be AYES: NAYS: ABSENT: x x x x X x X Baker Horowitz Kubby Lehman Novick Pigott Throgmorton jccogtp~enhance.res RESOLUTION NO. 95-264 RESOLUTION OF INTENT TO CONVEY, BY QUIT CLAIM DEED, CITY-OWNED PROPERTY IN SAINT MATTHIAS ADDITION ABUTTING ROBERTS HOME TOWN DAIRY PROPERTY TO ROBERTS HOME TOWN DAIRY AND SETTING A PUBLIC HEARING THEREON. WHEREAS, the City of Iowa City owns a 15,425 square foot parcel of land in the Saint Matthias Addition abutting Roberts Home Town Dairy process facility; and WHEREAS, a portion of said parcel is currently used by the City of Iowa City for a ground storage reservoir and communication tower, the remainder being vacant; and WHEREAS, Roberts Home Town Dairy has offered to purchase 433.83 square feet of the vacant land at a price of 86.00 per square foot for a total sum of 82,603.00, and it is in the public interest to sell said vacant land. NOW, THEREFORE, RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the City Council does hereby declare its intent to convey its interest in property in the vicinity of Saint Matthias addition abutting Home Town Dairy as no longer needed for a public purpose, and where such conveyance will be in the public interest by placing the City- owned vacant land back on the tax rolls. BE IT FURTHER RESOLVED THAT a public hearing on said proposal be set for September 12, 1995 at 7:30 p,m, in the Council Chambers of the Civic Center located in Iowa City, Iowa and the City Clerk be and is hereby directed to cause notice of public hearing to be published as provided by law, Passed and approved this 29th .. day of , 1995, CIT7 CLERK (,._ Cit~torne~¢ffi%.<.Z5_~ ¢5~-~ It was moved by Lehman __ and seconded by adopted, and upon roll call there were: Novick AYES: NAYS: ABSENT: X x , X X X X X the Resolution be Baker Horowitz Kubby Lehman Novick Pigott Throgmorton AtI:~.LJ. VI~-~AIHS 0 ASPHALT' DRIVE N65'l.5'OO'E 124.00' ~ ,~.~__ // PROPERLY UNE / ASPHALT LOT ~,' (PLANT EMPLOYEES) " l'L HOME TOWN PROCESS DAIRIES FACIL TY 8HIVIE-NATTIRY ENGINEERS AND ARCHITECTS,,- "~ ,bARCEL PUI~'I~I4SE FEO~ CII'Y OF loll4 CIIY ?~'t ~ I R~vlslm S~L~T M1 RESOLUTION NO. 95-265 RESOLUTION DIRECTING THE JOHNSON COUNTY AUDITOR TO PLACE THE QUESTION OF A PRESIDENTIAL ADVISORY BALLOT BEFORE THE QUALIFIED ELECTORS OF IOWA CITY, IOWA AS A PUBLIC MEASURE, TO BE VOTED UPON AT THE GENERAL CITY ELECTION OF NOVEMBER 7, 1995 WHEREAS, the United States Supreme Court has recognized that the First Amendment to the U,S. Constitution assures that all individuals have a right to associate for the advancement of political beliefs, which right stands separately and apart from the right to vote at official elections; and WHEREAS, the United States Supreme Court has also recognized that an election campaign serves expressive and associational purposes beyond the siraple selection of official holders, all as protected by the First Amendment; and WHEREAS, it is in the public interest for the citizens of Iowa City to preserve "diversity and competition in the marketplace of ideas"; and WHEREAS, CityVote has organized to conduct advisory ballots on the future presidential election, to be conducted throughout the nation on the local level at local elections, as a reasonable means to focus on the needs of cities such as Iowa City in a debate over national urban policies; and WHEREAS, the U.S. Supreme Court has recognized that the First Amendment promises to its citizens the right to collectively represent or enhance their political effectiveness as a group, and this right must surely extend to the citizens of cities such as Iowa City; and WHEREAS, the local ballot is a recognized public forum for purpose of gauging voters' sentiments on the presidential candidates, and simultaneously focusing debate on urban policies and problems which will affect all Iowa cities, including Iowa City; and WHEREAS, there is no Iowa or federal statute or Iowa court decision which precludes such a local advisory ballot; and WHEREAS, the Johnson County Auditor should be directed to place the question of a Presidential advisory ballot at the next general City election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council now finds that a presidential advisory ballot should be placed before the qualified electors of Iowa City at a general election of November 7, 1995 as a public measure, and that such ballot is a local issue designed to exercise the City's First Amendment rights and to stimulate the citizenry's discussion of the free marketplace of ideas surrounding national urban problems as they relate to local affairs. The Johnson County Auditor is hereby directed to place the public measure of a presidential advisory ballot before the qualified electors of Iowa City at the general City election of November 7, 1995. Resolution No. 95-265 Page 2 i- Shall one of the following persons be selected as a presidential candidate? For an affirmative vote, mark a cross or check in the square after the one candidate that should be selected to run for president. (Vote for one only) Lamar Alexander [] Jesse Jackson [] Republican Independent Bill Bradley [] Independent Alan Keyes [] Republican Harry Browne [] Libertarian Party Pat Buchanan [] Republican Lyndon LaRouche [] Democrat Richard Lugar [] Republican Bill Clinton [] Democrat Ross Perot [] Independent Bob Dole [] Republican Bob Domart [] Republican Art Fletcher [] Republican Steve Forbes [] Republican Colin Powell [] Independent Morrie Taylor [] Republican Aden Specter [] Republican Lowell Weicker [] Independent Phil Gramm [] Republican Pete Wilson [] Republican John Hagerin [] Natural Law Party Write in: For a negative vote, mark a similar mark in the square following the word "No." No: [] Passed and approved this ~q~h day of August ,1995. ATTEST:~ CITYCLERK Approved as to form only City Attorney's Office Resolution No. 95-265 Page 3 It was moved by Bn~p~ and seconded by adopted, and upon rol~ call there were: the Resolution be · AYES: NAYS: ABSENT: Baker Horowitz Kubby Lehman Novick Pigott Throgmorton RECONSIDER & RESCIND 9/20/95 RESOLUTION NO. 95-265 RESOLUTION DIRECTING THE JOHNSON COUNTY AUDITOR TO PLACE THE QUESTION OF A PRESIDENTIAL ADVISORY BALLOT BEFORE THE QUALIFIED ELECTORS OF IOWA CITY, IOWA AS A PUBLIC MEASURE, TO BE VOTED UPON AT THE GENERAL CiTY ELECTION OF NOVEMBER 7, 1995 WHEREAS, the United States Supreme Court has recognized that the First Amendment to the U.S. Constitution assures that all individuals have a right to associate for the advancement of political beliefs, which right stands separately and apart from the right to vote at official elections; and WHEREAS, the United States Supreme Court has also recognized that an election campaign serves expressive and associational purposes beyond the simple selection of official holders, all as protected by the First Amendment; and WHEREAS, it is in the public interest for the citizens of Iowa City to preserve "diversity and competition in the marketplace of ideas"; and WHEREAS, CityVote has organized to conduct advisory ballots on the future presidential election, to be conducted throughout the nation on the local level at local elections, as a reasonable means to focus on the needs of cities such as Iowa City in a debate over national urban policies; and WHEREAS, the U.S. Supreme Court has recognized that the First Amendment promises to its citizens the right to collectively represent or enhance their political effectiveness as a group, and this right must surely extend to the citizens of cities such as Iowa City; and WHEREAS, the local ballot is a recognized public forum for purpose of gauging voters' sentiments on the presidential candidates, and simultaneously focusing debate on urban policies and problems which will affect allIowa cities, including Iowa City; and WHEREAS, there is no Iowa or federal statute or Iowa court decision which precludes such a local advisory ballot; and WHEREAS, the Johnson County Auditor should be directed to place the question of a Presidential advisory ballot at the next general City election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council now finds that a presidential advisory ballot should be placed before the qualified electors of Iowa City at a general election of November 7, 1995 as a public measure, and that such ballot is a local issue designed to exercise the City's First Amendment rights and to stimulate the citizenry's discussion of the free marketplace of ideas surrounding national urban problems as they relate to local affairs. 2. The Johnson County Auditor is hereby directed to place the public measure of a presidential advisory ballot before the qualified electors of Iowa City at the general City election of November 7, 1995. Resolution No. · . i aga 2 Shall one of the following persons be selected as s presidential candidate? For an affirmative vote, mark a cross or cheok in the square after the one candidate that should be selected to run for president. (Vote for one only) Lamar Alexander [] Jesse Jackson [] Republican Independent Bill Bradley [] Independent Alan Keyes [] Republican Harry Browne [] Libertarian Party Lyndon LaRouche [] Democrat Pat Buchanan [] Republican Richard Lugar [] Republican Bill Clinton [] Democrat Roes Perot [] Independent Bob Dole [] Republican Colin Powell [] Independent Bob Domart [] Republican Morrie Taylor [] Republican Art Fletcher [] Republican Aden Specter [] Republican Steve Forbes [] Republican Lowell Weicker [] Independent Phil Gramm [] Republican Pete Wilson [] Republican John Hagerin [] Natural Law Party Write in: For a negative vote, mark a similar mark in the square following the word "No." No: [] Passed and approved this 9Q.h day of AugusC · 1995. Approved as to form only City Attorney's Office Resolution No. 95-265 It was m(~vad by ~.~.. and seconded by adopted, and upon rol~ call there were: , AYES: NAYS: ABSENT: Baker Horowitz Kubby Lehman Novick Pigott Throgmorton the Reaolutlon be Re.olutlan No. ~_~ Page xxxx It was moved by ?t~ott and seconded by adopted, and upon rol~ call there were: the Resolution be · AYES: NAYS: ABSENT: X X X X X __ Baker · Horowitz Kubby Lehman Novick ~ Pigott Throgmorton RESOLUTION NO, RESOLUTION AUTHORIZING AND DIRECTING THE JOHNSON COUNTY AUDITOR TO PLACE THE QUESTION OF ESTABLISHMENT OF A PRESIDENTIAL STRAW POLL BEFORE THE QUALIFIED ELECTORS OF IOWA CITY AT ERAL CITY ELECTION OF NOVEMBER 7, 1995. WHEREAS, the First well as a group's right, to beliefs and ideas;" and to the U.S. Constitution protects an individual's right, as ~ with others for the common advancement of political WHEREAS, the municipal ballot i,, n appropriate public 9xpression of ideas; and WHEREAS, a multi-city in conjunction with Ioce part of a CityVote project; and balloting will b~ ;ing place on that same, on November 7, 1995, in cities across America as WHEREAS, the CityVote project Conference of Mayors which was Conference of Mayors; and a study authorized by the U.S. at the 61 st annual meeting of the WHEREAS, the City Council of the their Council meeting of August 15, did discuss and support the concept at NOW, THEREFORE, BE IT RESOLVED BY IE CITY COUNCIL OF THE CiTY OF IOWA CITY, IOWA, THAT: The Johnson County Auditor is herel before the qualified ele( of November 7, 1995: of ~d directed to place the following question City, Iowa at the next general City election Lamar Alexander Republican Bob Doreen Republican Bill Bradley =her Independent ~ublican Harry Browne Independent (Libel Party) in Pat Buchanan Republican Phil Gramm Republican Bill Clinton Democrat John Hagelin Independent (Natural Law Party) Bob Dole Republican Jesse Jackson Independent Resolution No, Page 2 Alan Keyes Republican Lyndon LaRouche Democrat Richard Lugar Republican Arlen Specter Republican Independent Pete Wilson Republican Ross Perot Write in: Independent Colin Powell Independent None of t Passed and approved this day ,1995. ATTEST: CITY CLERK City Attorney's Office It was moved by adopted, and upon roll call t AYES: and seconded were: NAYS: the Resolution be A~ENT: Baker Horowitz Kubby - ~ Lehman ~_Novick · ~!gott · T~gmorton RESOLUTION NO. RESOLUTION DIRECTING THE CITY CLERK TO PLACE THE QUESTION OF A PRESIDENTIAL ADVISORY BALLOT ("STRAW POLL") BEFORE THE CITIZENRY AND VOTERS OF IOWA CITY, IOWA AT THE GENERAL CITY ELECTION OF NOVEMBER 7, 1995, TO BE CONDUCTED AS A SEPARATE, NTARY AND UNOFFIClALADVlSORYBA COOPERATIONWITHTHE, ISON COUNTY AUDITOR. WHEREAS, the United States Su U.S. Constitution assures that all of political beliefs, which right elections; and e Court has recognized that the First ividuals have a right to associate separately and apart from the right ment to the at official WHEREAS, the United States serves expressive and associational all as protected by the First Amendmen1 has also recognized that simple sele and campaign holders, WHEREAS, it is in the public interest for t~ citizens of Iowa competition in the marketplace of ideas" ~reserve "diversity and WHEREAS, CityVote has organized to election, to be conducted throughout the reasonable means to focus on the needs urban policies; and advisor on the future presidential level at local elections, as a Iowa City in a debate over national WHEREAS, the U.S. Sul citizens the right to collectively represent or and this right must surely that the First Amendment promises to its .~ their political effectiveness as a group, ties such as Iowa City; and WHEREAS, the local ballot is a recog public sentiments on the presidential candi( and policies and problems which will Iowa cities, rum for purpose of gauging voters' meously focusing debate on urban ~cluding Iowa City; and WHEREAS, there is no Iowa or f( advisory ballot; and statute or court d~ ision which precludes such a local WHEREAS, the Johnson advisory ballot to the ext Auditor has agreed to permissible by state law. operate with the City's local NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL IOWA, THAT: THE CITY OF IOWA CITY, The City Council now finds that a separate, voluntary unofficial advisory ballot should be conducted as a straw poll at the general cit~ 1 of November 7, 1995, and that such advisory ballot is a reasonable means ~ the free "marketplace of ideas" concerning national urban problems discussed in ~residential race. The City Clerk is hereby directed to place the following question~before the citizens and voters of the City of Iowa City, Iowa, at the next general' city election of Resolution No. Page 2 November 7, 1995, as a voluntary, advisory and unofficial, in cooperation with the Johnson County Auditor: "Mark one with "X" for President of the United States": Lamar Alexander Republican Jesse Jackson Independent Bill Bradley Independent Alan Keyes Republican Harry Browne Independent (Libertarian Party) Lyndon LaRouche __ Democrat Pat Buchanan Republican Richard Lugar ~ Republican Bill Clinton Democrat Ross Perot Bob Dole Republican Indepe Bob Dornan Republican lecter Art Fletcher Republican ~11Weicker Independent Steve Forbes Republican Pete Wilson __ Republican Phil Gramm Republican Write in: John Hageltn Independent (Natural Law Passed and approved~ ATTEST: CITY CLERK IS AN ADVIS day of MAYOR the above ONLY , 1995. by ,'s Office InvAst mwpol,res RESOLUTION NO. 95-266 RESOLUTION ON UNCLASSIFIED SALARIES AND COIVIPENSATION FOR FISCAL YEAR 1996 FOR THE CITY ATTORNEY, CITY CLERK AND CITY MANAGER. WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of the City Council referred to as unclassified personnel; and WHEREAS, it is necessary to establish salaries for the said unclassified personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following positions shall receive as salary compensation that amount which is set forth in lieu of all other fees and compensation as otherwise provided by law, and where said employee shall receive or collect any fees or other compensation from others for services as such employee, the same shall be paid to the City Treasury. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following salaries are hereby established for the following persons effective July 1,1995: City Manager - t~103,155.00 City Attorney - ~69,264.00 City Clerk - 947,257.60 Passed and approved this 29th day of August ,1995. ATTEST: CITY-CLERK Approved by City Attorney's Office It was moved by T.¢h~,~ and seconded by Pigott adopted, and upon roll call there were: AYES: NAYS: ABSENT: X X x x X .-Z--- the Resolution be Baker Horowitz Kubby Lehman Novick Pigott Throgmorton MICROFILMED C :::{ES- INFORMATION TECHNOLOGIES ' TAK RESOLUTION NO. 95-266 RESOLUTION ON UNCLASSIFIED SALARIES AND COMPENSATION FOR FISCAL YEAR 1996 FOR THE CITY ATTORNEY, CITY CLERK AND CITY MANAGER, WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of the City Council referred to as unclassified personnel; and WHEREAS, it is necessary to establish salaries for the said unclassified personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following positions shall receive as salary compensation that amount which is set forth in lieu of all other fees and compensation as otherwise provided by law, and where said employee shall receive or collect any fees or other compensation from others for services as such employee, the same shall be paid to the City Treasury. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA CITY, IOWA, that the following salaries are hereby established for the following persons effective July 1,1995: City Manager - $103,155.00 City Attorney - 869,264.00 City Clerk - 847,257.60 Passed and approved this 29th day of ^ugust ,1995. ATTEST: CITY'CLERK Approved by City Attorney's Office It was moved by LPhm~n and seconded by Pi§ot-t adopted, and upon roll call there were: AYES: NAYS: ABSENT: X X X X X the Resolution be Baker Horowitz Kubby Lehman Novick Pigott Throgmorton