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HomeMy WebLinkAbout2005-02-01 Resolution Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 05-40 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wi't,: R.T.'s 826 S. Clinton Street It's Brothers Bar & Grill - 125 S. Dubuque Street Speakeasy 171 Highway I West Passed and approved this 1st dayof February ,20 05 . CITY'CLERK Ci¢/At~orr~e~'s/Off'~ce It was moved by Bai 1 ey and seconded by 0'Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X EIliott X Lehman × O'Donnell X Vanderhoef X Wilburn Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-41 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 2311 NEVADA AVENUE TO A PUBLIC HOUSING PROGRAM TENANT AND SETTING A PUBLIC HEARING FOR FEBRUARY 15, 2005. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership Program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 2311 Nevada Avenue, Iowa City; and WHEREAS, a public housing program tenant has offered to purchase the home at 2311 Nevada Avenue for the principal sum of $117,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 2311 Nevada Avenue, Iowa City, Iowa, also known as Lot Forty-four (44), Block Sixteen (16), Fair Meadows Addition Fourth Unit, to a public housing program tenant for the sum of $117,000. 2. A public hearing on said proposal should be and is hereby set for February 15, 2005, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this ].st. day of Febt'uat'~v ,2005. Approved by CITY'CLERK City Attorney's Office Resolution No. 05-41 Page 2 It was moved by Bai 1 e~v and seconded by 0' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef × Wilburn -O5 Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5142 RESOLUTION NO. 05-42 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE MEADOW STREET BRIDGE REPLACEMENT AND DOVER STREET DRAINAGE BASIN IMPROVEMENTS PROJECT [BROS-3715(626)~J-52], DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 15th day of February, 2005, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 1st dayof F, ebrvary ,20 05 . MAYOR Approved by CITY'CLERK / (.~ity Attorney~ ONce pweng/res/selph-meadowdover.doc Resolution No. 05-42 Page 2 It was moved by Bai le,y and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Ron Knoche, City Engineer, 410 E. Washington St., iowa City, IA 52240, (319)356-5138 RESOLUTION NO. 05-43 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SOUTH GILBERT STREET IMPROVEMENTS - WATER MAIN RELOCATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 15"~ day of February, 2005, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 1st day of Februar.y ,20 05 ClTY~_C[ERK . - ...v ~ pwe ng\res\set phsgilbert.doc Resolution No. 05-43 Page 2 It was moved by Bai'ley and seconded by 0'Donne] 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X EIliott X Lehman X O'Donnell X Vanderhoef × Wilburn Prepared by: Ron Gaines, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5145 RESOLUTION NO. 05-44 RESOLUTION SE'I-rING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE DUBUQUE STREET/FOSTER ROAD INTERSECTION IMPROVEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 15~h day of February, 2005, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. day of Fe/ ary ,20 05 Approved by CITY'CLERK -' /' ~' ~i~ ,~rr~'s Office - pweng\res\setph-du buquefoster, doc Resolution No. 05-44 Page. 2 It was moved by Bai le.y and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Kevin O'Malley, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053 RESOLUTION NO. 05-45 RESOLUTION SE'FI'lNG A PUBLIC HEARING TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2005, THROUGH JUNE 30, 2006, THE PROPOSED THREE-YEAR FINANCIAL PLAN, AND ALSO THE MULTI-YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2009. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that a public hearing on said proposal should be and is hereby set for February 15, 2005, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed FY2006 Operating Budget and the Proposed FY2006-FY2008 Financial Plan and also the multi- year Capital Improvements Program through Fiscal Year 2009. Passed and approved this 41:h day of Febrwry ,2005. CITY'CLERK City Attorney's Office It was moved by Bailey and seconded by 0'Donne] ] the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn finadm~budget~oubhrgl.doc ]red by: Kevin O'Malley, FinanceRESOLUTioNDirector, 410No.E. Washington05_45 St., Iowa City IA 52240~5053~ RESOLI ~N SETTING A PUBLIC HEARING TO DISCUSS THE/PROPOSED OPERATIN* 3UDGET FOR THE FISCAL YEAR JULY 1, 20/e'5, THROUGH JUNE 30, PROPOSED THREE-YEAR FINANCIAL P/E. AN, AND ALSO THE MULT CAPITAL IMPROVEMENTS PROGRAM/T'I'IROUGH FISCAL YEAR 2009. / BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA, that a public hearing to permit an~ heard for or against the FY2006 Operating Budget and the Proposed FY2007-FY2( :inancial Plan and also multi-year Capital Improvements Program through Fiscal Year 2009 )uld be and is set for February 15, 2005, at 7:00 p.m. in Emma J. Harvat Hall of the City City Hall East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at next of the City Council thereafter as posted by the City Clerk, and that the City Clerk directed to cause notice of said public hearing to be published as provided by law,. Passed and approved this ls t 2005. MAYOR by ATTEST: K Cit' Office It was moved by and seconded 1 the Resolution be adopted, and upon roi all there were: A~: NAYS: ABSENT:Bailey Champion Elliott ! Lehman O'Donnell Vanderhoef Wilburn flnadm~budget~pubhrg.doc February 1 ,2005 The City Council of Iowa City, Iowa, met in requl ar session, in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7: 00 o'clock P .M., on the above date. There were present Mayor Lehman ., in the chair, and the following named Council Members: Bailey. Champion, Elliott, Lehman, O'Donnell, Vanderhoef~ Wilburn Absent: None -1- Council Member Ba i ley introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETiNG ON THE PROPOSITION OF THE ISSUANCE OF $5,335,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF IOWA CITY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' Donnel l seconded the motion to adopt. The roll was called and the vote was, AYES: Bailey~ Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-46 RESOLUTION FIXING DATE FOR A MEETiNG ON THE PROPOSITION OF THE ISSUANCE OF $5,335,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF IOWA CITY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, Iowa, should issue General Obligation Bonds to the amount of $5,335,000, as authorized by Section 384.25, of the City Code of Iowa, for the purpose of providing funds to pay costs of carrying out an essential corporate purpose project as hereinafter described; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of said Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of said City to such action; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: -2- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 o'clock p .M., on the 15th day of February , 2005, for the purpose of taking action on the matter of the issuance of $5,335,000 General Obligation Bonds for an essential corporate purpose of said City, the proceeds of which bonds will be used to provide funds to pay costs of the construction, reconstruction, and repairing of improvements to public ways and streets; the construction, improvement, and repair of bridges; the reconstruction, extension and improvement of the existing Municipal Airport; the rehabilitation, improvement and equipping of existing city parks; and equipping of the fire and police departments. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than four clear days nor more than twenty days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -3- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF $5,335,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF SAID CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of Feburary, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of $5,335,000 General Obligation Bonds for an essential corporate purpose of said City, in order to provide funds to pay costs of the construction, reconstruction, and repairing of improvements to public ways and streets; the construction, improvement, and repair of bridges; the reconstruction, extension and improvement of the existing Municipal Airport; the rehabilitation, improvement and equipping of existing city parks; and equipping of the fire and police departments. At the above meeting the Council shall receive oral or written objections from any resident or property owner of said City, to the above action. After all objections have been received and considered, the Council will at this meeting or at any adjournment thereof, take additional action for the issuance of said bonds or will abandon the proposal to issue said bonds. This notice is given by order of the Council of Iowa City, Iowa, as provided by Section 384.25 of the City Code of Iowa. Dated this 7th day of February, 2005. Marian K. Karr, City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st day of February , 2005. Mayor ATTEST: City'Clerk -5- NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF $5,335,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF SAID CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE hereby given that the Council of of Iowa City, Iowa, will hold a public hearing 15th day of FebruaY ., 2005, at 7: 00 o'clock P .M., in the J. Harvat Hall, Iowa City, Iowa, at which meeting the Council proposes additional the issuance of $5,335,000 General Obligation Bonds for an e e of said City, in order to provide funds to pay costs of the . r~onstruction, and repairing of improvements to public ways and the ¢~nstruction, improvement, and repair of bridges; the reconstruction, extension of the existing Municipal Airport; the rehabilitation, improvement and et of existing city parks; and equipping of the fire and police departments. At the above meeting the Council oral or written objections from any resident or property owner of saieI City, action. After all objections have been received and considered, the Council will g or at any adjournment thereof, take additional action~for the issuance of .id bonds or will abandon the proposal to issue said bonds. This notice is given by order of the Council Iowa City, Iowa, as provided by Section 384.25 of th~/City Code of Iowa. Dated this day of ,2005. / // City Clerk City, Iowa (End of Notice) -4- Council Member Ra i 1 oy introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' Donnel 1 seconded the motion to adopt. The roll was called and the vote was, AYES: Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-47 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue general obligation bonds to the amount of not to exceed $700,000 as authorized by Section 384.26 of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, said City has a population of more than 5,000, but not more than 75,000, and the amount of said proposed bond issue is not more than $700,000.00; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the City Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: -6- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 o'clock p .M., on the 15th dayof [ebruary , 2005, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the construction of a transit intermodal facility and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than ten clear days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -7- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), AND HEARING ON ISSUANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of February, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting thc Council proposes to take action for the issuance of not to exceed $700,000 of General Obligation Bonds, bearing interest at the rate of not to exceed 9 per centum per annum, said bonds to be issued for the purpose of providing funds to pay costs of the construction of a transit intcrmodal facility. This Notice is given by order of the Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the City Code of Iowa. At any time before the date of said meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of said City, may bc filed with the Clerk of said City in the manner provided by Section 362.4 of the City Code of Iowa, pursuant to the provisions of Section 384.26 of thc City Code of Iowa. Dated at Iowa City, Iowa, this 7th day of February, 2005. Marian K. Kart City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st day of February 2005. Mayor ATTEST: City'~erk -9- NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TOEXCEED $700,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOS AND HEA~NG ON ISSUANCE OF SAID BONDS Public Notice ih the Council of the City of l Iowa, will hold a public hearing 15th day of February ,2005, at 7: 00 o'clock p .M. .~ Emma J. Harvat Hall, City Hal City, Iowa, at which meeting the Council to take action for the ' exceed $700,000 of General Obligation Bonds, ng interest at the rate ol to exceed 9 per centum per annum, said bonds to be issued ~ the purpose funds to pay costs of the construction of a transit facility. This Notice is given b3 of the City of Iowa City, Iowa, as provided by Section 384.26 of the ~wa. At any time before the date of ,~, a petition, asking that the question of issuing such bonds be submitted to voters of said City, may be filed with the Clerk of said City in the manner' ~ Section 362.4 of the City Code of Iowa, pursuant to the provisions of Secti( City Code of Iowa. Dated at Iowa City, day of , 2005. City of Iowa City, Iowa (End of Notice) -8- Council Member Ba i 1 ey introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $670,000 OF GENERAL OBLIGATION BONDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' Donnel 1 seconded the motion to adopt. The roll was called and the vote was, AYES: Bailey. Champion. Elliott. Lehman. 0'Donnell, Vanderhoef~ Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-48 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $670,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue general obligation bonds to the amount of not to exceed $670,000 as authorized by Section 384.26 of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, said City has a population of more than 5,000, but not more than 75,000, and the amount of said proposed bond issue is not more than $700,000.00; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the City Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: -10- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 o'clockp. M., onthe 15~;h dayof Vebruary , 2005, for the purpose of taking action on the matter of the issuance of not to exceed $670,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of low income housing facilities from the Greater Iowa City Housing Fellowship to provide affordable housing within the City and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than ten clear days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -11- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $670,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), AND HEARING ON ISSUANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of February, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $670,000 of General Obligation Bonds, bearing interest at the rate of not to exceed 9 per centum per annum, said bonds to be issued for the purpose of providing funds to pay costs of the acquisition of low income housing facilities from the Greater Iowa City Housing Fellowship to provide affordable housing within the City. This Notice is given by order of the Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the City Code of Iowa. At any time before the date of said meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of said City, may be filed with the Clerk of said City in the manner provided by Section 362.4 of the City Code of Iowa, pursuant to the provisions of Section 384.26 of the City Code of Iowa. Dated at Iowa City, Iowa, this 7th day of February, 2005. Marian K. Karr City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st dayof February , 2005. Mayor ATTEST: City Clerk -13- NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $670,000 PRINCIPAL AMOUNT OF GENERAL O£ IONDS (FOR A GENERAL CORPORATE PURPOSE), AND ON ISSUANCE OF SAID BONDS Public Notice reby given that the Council of the City City, Iowa, will hold a public hearing on 15th day of February 2005, at 7: 00 o'clock E_.M., in Emma J. Harvat Hall, City H: Iowa, at which meeting the Council take action for t not to exceed $670,000 of General Obligation Bonds interest at the rate o: exceed 9 per centum per annum, said bonds to be issued funds to pay costs of the acquisition of low income housing from Iowa City Housing Fellowship to provide within City. This Notice is given by order of the City of Iowa City, Iowa, as provided by Section 384.26 of the Cit, flowa. At any time before the date of [, a petition, asking that the question of issuing such bonds be submitted to t . of said City, may be filed with the Clerk of said City in the manner p~videc~ 362.4 of the City Code of Iowa, pursuant to the provisions of Se?tion 38 Code of Iowa. Dated at Iowa City, I0wa, this day , 2005. ; City Clerk c Iowa J (End of Notice) -12- Council Member Bai 1 ey introduced the following Resolution entitled "RESOLUTION FIXiNG DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $510,000 OF GENERAL OBLIGATION BONDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' Donnel 1 seconded the motion to adopt. The roll was called and the vote was, AYES: Baile¥~ Champion~ Elliott~ Lehman~ O'Donnell, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-49 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $510,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue general obligation bonds to the amount of not to exceed $510,000 as authorized by Section 384.26 of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, said City has a population of more than 5,000, but not more than 75,000, and the amount of said proposed bond issue is not more than $700,000.00; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the City Code of Iowa, and to publish a notice of the proposal to issue such bonds and the fight to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: -14- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at ?._aa o'clock p .M., on the 15th dayof February , 2005, for the purpose of taking action on the matter of the issuance of not to exceed $510,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of targeted area housing rehabilitation improvements and the acquisition of art for public buildings and areas and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than ten clear days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -15- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $510,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), AND HEARING ON ISSUANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of February, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $510,000 of General Obligation Bonds, bearing interest at the rate of not to exceed 9 per centum per annum, said bonds to be issued for the purpose of providing funds to pay costs of targeted area housing rehabilitation improvements and the acquisition of art for public buildings and areas. This Notice is given by order of the Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the City Code of Iowa. At any time before the date of said meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of said City, may be filed with the Clerk of said City in the manner provided by Section 362.4 of the City Code of Iowa, pursuant to the provisions of Section 384.26 of the City Code of Iowa. Dated at Iowa City, Iowa, this 7th day of February, 2005. Marian K. Kart City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st day of Februlry , 2005. ATTEST: City Clerk -17- NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $510,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION (FOR A GENERAL CORPORATE PURPOSE), AND ISSUANCE OF SAID BONDS Public Notice is hereb,yen that the Council of the City of Iowa . Iowa, will hold a public heating on the day of February 2005, at 7: 00 o'clock ~P .M., in the Harvat Hall, City Hall, Iowa, at which meeting the Council proposes to action for the issuance to exceed $510,000 of General Obligation Bonds, bearing at the rate o: exceed 9 per centum per annum, said bonds to be issued funds to pay costs of targeted area housing rehabilitation ' of art for public buildings and areas. This Notice is given by order ot Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the of Iowa. the d~te of ,~, a petition, asking that the question of At any time before issuing such bonds be subm~ed'/"to the le ; of said City, may be filed with the Section 362.4 of the City Code of Iowa, Clerk of said City in the ny~nner provided pursuant to the provisign/s of Se )f the City Code of Iowa. Dated at Iow. a City, Iowa, this ~ 2005. /" City of Iowa City, Iowa (End of Not~ -16- Council Member Ba i l ey introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEET1NG ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $470,000 OF GENERAL OBLIGATION BONDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' D0nnel 1 seconded the motion to adopt. The roll was called and the vote was, AYES: Bailey~ Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-50 RESOLUTION FIXING DATE FOR A MEET1NG ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $470,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue general obligation bonds to the amount of not to exceed $470,000 as authorized by Section 384.26 of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, said City has a population of more than 5,000, but not more than 75,000, and the amount of said proposed bond issue is not more than $700,000.00; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the City Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: -18- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 o'clock ? .M., onthe 15th dayof February , 2005, for the purpose of taking action on the matter of the issuance of not to exceed $470,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the joint construction and control of the Grant Wood gymnasium in cooperation with the Iowa City Community School District and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than ten clear days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -19- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $470,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), AND HEARING ON ISSUANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of February, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $470,000 of General Obligation Bonds, bearing interest at the rate of not to exceed 9 per centum per annum, said bonds to be issued for the purpose of providing funds to pay costs of the joint construction and control of the Grant Wood gymnasium in cooperation with the Iowa City Community School District. This Notice is given by order of the Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the City Code of Iowa. At any time before the date of said meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of said City, may be filed with the Clerk of said City in the manner provided by Section 362.4 of the City Code of Iowa, pursuant to the provisions of Section 384.26 of the City Code of Iowa. Dated at Iowa City, Iowa, this 7th day of February, 2005. Marian K. Karr City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st day of February , 2005. Mayor ATTEST: City Clerk -21- NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO $470,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION (FOR A GENERAL CORPORATE PURP~ AND HEARING ISSUANCE OF SAID BONDS Public Notice is hereby that the Council of the City o City, Iowa, will hold a public hearing on the day of February ,2005, at 7: o0 o'clock ~_.M., in the i J. Harvat Hall, City, Iowa, at which meeting the Council proposes for the ' lot to exceed $470,000 of General Obligation Bonds, bearing ;t at the rate of~ to exceed 9 per centum per annum, said bonds to be issued for the Dose funds to pay costs of the joint construction and control of the od in cooperation with the Iowa City Community School District. This Notice is given by order of thc of the City of Iowa City, Iowa, as provided by Section 384.26 of the City At any time before the date of sai , a petition, asking that the question of issuing such bonds be submitted of said City, may be filed with the pC~;~ukaOnft ;aoitdheC;rSivni~ihoensmoa~eerct~.~. 3ro~d8e4(i. 2b6Y Lt3y6~dOef~oCwitaY. Code of Iowa, 2005. Dated at Iowa C~, this ~ if ! (Enliiiiiill City, Iowa -20- Council Member Ba J 1 ey introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $220,000 OF GENERAL OBLIGATION BONDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member 0' D0nnel 1 seconded the motion to adopt. The roll was called and the vote was, AYES: Bailey, Champion, Elliott, Lehman, 0'Donnell, Vanderhoef. Wilb~rn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No. 05-51 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $220,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, Iowa, is in need of funds to carry out a general corporate purpose project as hereinafter described; and, it is deemed necessary that it should issue general obligation bonds to the amount of not to exceed $220,000 as authorized by Section 384.26 of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, said City has a population of more than 5,000, but not more than 75,000, and the amount of said proposed bond issue is not more than $700,000.00; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the City Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: -22- Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 o'clock P.M., onthe 15th dayof February , 2005, for the purpose of taking action on the matter of the issuance of not to exceed $220,000 of General Obligation Bonds, the proceeds of which bonds will be used to provide funds to pay costs of the acquisition of land for Fire Station #4 and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than ten clear days before the date of said public meeting on the issuance of said bonds. Section 3. The notice of the proposed action to issue said bonds shall be in substantially the following form: -23- Publish 2/7 NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $220,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), AND HEARING ON ISSUANCE OF SAID BONDS Public Notice is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 15th day of February, 2005, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at which meeting the Council proposes to take action for the issuance of not to exceed $220,000 of General Obligation Bonds, bearing interest at the rate of not to exceed 9 per centum per annum, said bonds to be issued for the purpose of providing funds to pay costs of the acquisition of land for Fire Station #4. This Notice is given by order of the Council of the City of Iowa City, Iowa, as provided by Section 384.26 of the City Code of Iowa. At any time before the date of said meeting, a petition, asking that the question of issuing such bonds be submitted to the legal voters of said City, may be filed with the Clerk of said City in the manner provided by Section 362.4 of the City Code of Iowa, pursuant to the provisions of Section 384.26 of the City Code of Iowa. Dated at Iowa City, Iowa, this 7th day of February, 2005. Marian K. Karr City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 1st day of February 2005. Mayor ATTEST: City'Clerk MMCGINLE\439434.1 \WP 10714.086 -25- NOTICE OF MEETING OF THE COLrNCIL OF THE CITY OF IOWA CITY ON THE MATTER OF THE PROPOSED ISSUANCE OF $220,000 PRINCIPAL AMOUNT OF GENERAL BONDS (FOR A GENERAL CORPORATE PURPOSE AND ON ISSUANCE OF SAID BONDS Public Notice is given that the Council of the City Iowa, will hold a public heating on the 15th day of February ,2005, at 7: 00 o'clock ~_.M., in the Harvat Hall, City Hall, Iowa, at which meeting the Council proposes for the issuance to exceed $220,000 of General Obligation Bonds interest at the rate exceed 9 per centum per annum, said bonds to be issued funds to pay costs of the acquisition of land for Fire Station This Notice is given by order of the City of Iowa City, Iowa, as provided by Section 384.26 of the Iowa. At any time before the date of s~ meeting, a petition, asking that the question of issuing such bonds be submitted voters of said City, may be filed with the Clerk of said City in the manner Section 362.4 of the City Code of Iowa, pursuant to the provisions of Sec/on of the City Code of Iowa. / _ 2005. Dated at Iowa CitTa, this __ day of , / City ~ of Iowa City, Iowa / / / (End of Notice) -24- Prepared by: Jeff Davidson, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. 05-52 RESOLUTION ACCEPTING THE IOWA CITY MUNICIPAL AIRPORT FIVE-YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five-person Iowa City Municipal Airport Commission; and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has adopted the five-year strategic plan for FY2006-2010 and recommends its acceptance by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five-Year Strategic Plan FY2006-2010 is hereby accepted. Passed and approved this 1st day of F~h~-.a~-~v ,20 05 Approved by ATTEST: ~'~..-~2 /~. ~ ':~ ~ '-! S-Ok-- CITY"'CLERK ' City Attorney's Office It was moved by Ba'i'l ey and seconded by 0' n,~,~-e'~ '! the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn wpdata/airport/res/strategic pran.doc ~_.~_.~_~,.. C ! TY 0 F I 0 WA C I TY M E M ORA N D U M Date: January 20, 2005 To: City Council From: Randy Hartwig, Chairperson; Iowa City Municipal Airport Commission Re: Iowa City Municipal Airport Strategic Plan for FY2006-2010 It is with pleasure that I present for your acceptance the Iowa City Municipal Airport Strategic Plan for fiscal years 2006-2010. We have been working on this strategic plan since August 2004, and adopted it at our meeting on January 13, 2005. The City Attorney has indicated it is not appropriate for the City Council to formally adopt the Airport Strategic Plan because the Airport is under the Commission's jurisdiction. However, we feel it is important to present it to you for your acceptance in our interest in having a closer working relationship with the City Manager and City Council. I would like to take a few minutes at your January 31 work session to receive any comments or answer any questions regarding the strategic plan. It will be on your February 1 formal meeting agenda for acceptance. It is our intention once the management structure of the airport is worked out to have the airport manager use this document in the management of the airport for the five-year period FY06-10. Thank you for your consideration of this matter. cc: Steve Atkins Jeff Davidson jccogadm/mem/hartwig-council.doc Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 CITY OF IOWA CITY Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 Iowa City Municipal Airport Commission Randy Hartwig, Chair Daniel Clay Michelle Robnett John Staley Carl Williams Iowa City Municipal Airport Manager Bill Flannery, Snyder & Associates; Interim JetAir; Interim Iowa City City Council Mayor Ernest W. Lehman Regenia Bailey Mike O'Donnell Connie Champion Dee Vanderhoef Bob Elliott Ross Wilburn City Manager Stephen J. Atkins Facilitator Jeff Davidson, Asst. Director, Department of Planning & Community Development jccogad m/airporl/slrategic plan.doc RESOLUTION NO. /~ 0~<'~0~- RESOLUTION APPROVING THE IOWA CITY MUNICIPAL AIRPORT FIVE- YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five-person Iowa City Municipal Airport Commission; and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has completed the five-year strategic plan for FY2006-2010. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five-Year Strategic Plan FY2006-2010 is hereby adopted. It was moved by ~r ¢, [,~ and seconded by ~U \ I It c4 v~ (, the Resolution be adopted, and upon roll call ther~ were: AYES: NAYS: ABSENT: ~ Clay ~- Hartwig Robnett P" Staley ~' Williams Passed and approved this [ ~ ~ day of ~'~ ~' ~:~ ~ ,2004~ Randy HartiNig, Chairp~l'son Approved by J'ohh Staley, Secr-Tel:ar~ City Attomey's Office Table of Contents 1 Executive Summary 2 Introduction 5 Vision & Mission Statements 6 Goals & Strategies 9 Conclusion 10 Appendix · August 10, 2004 focus group meeting summary · October 14, 2004 Commission meeting identification of strengths and weaknesses jccog ad rn/airpor tJstrategic plan.doc Executive Summary The Iowa City Municipal Airport exists to serve the general aviation needs of the greater Iowa City community. This strategic plan is to guide the direction of the Iowa City Municipal Airport for the period fiscal years 2006-2010. Through implementation of the 1996 Iowa City Municipal Airport Master Plan and FAA Airport Layout Plan, facilities will be maintained and upgraded to comply with the latest safety features and Federal Aviation Administration regulations. To answer the question "What do we want the Iowa City Municipal ^irport to be in 20107", the Airport Commission adopted the following Vision Statement: Vision Statement The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. To answer the question of what needs to be done to reach the vision for 2010, the following Mission Statement was adopted: Mission Statement The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. The Iowa City Municipal Airport Commission has developed six strategic planning goals to be accomplished in the FY2006-2010 period. Strategic Planning Goals · Establish an effective management structure and improve communication with the City Council and City Administration. Develop and maintain adequate funding mechanisms for airport operations and improvements; increase revenue generated by airport operations, sell property to repay debt for infrastructure development of Aviation Commerce Park. · Increase use of the airport for aviation and other community uses. · Increase the usefulness of the airport for economic development. · Upgrade taxiways and runways and other airport infrastructure. Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds. In preparing this strategic plan, the Iowa City Municipal Airport reviewed the strategic plans of similar- sized communities. The 1996 Iowa City Municipal Airport Master Plan, the FAA Airport Layout Plan, the 2003 Iowa City Municipal Airport Business Plan, and the adopted Comprehensive Plan for the City of Iowa City were also used as resource documents. Implementation of this strategic plan for the Iowa City Municipal Airport will establish a solid foundation for the delivery of general aviation services to the community for the five-year strategic planning period and beyond. jccogadm/airpo~tJstrategic p~an.doc 1 Introduction In 2004 the Iowa City Municipal Airport Commission determined that a strategic plan was needed to guide the direction of the Iowa City Municipal Airport for the period FY2006 through 2010. The basic question to be answered by the strategic plan is: Where are we now and where do we want to be in five years? The City of Iowa City's Assistant Director of Planning and Community Development was brought on board to facilitate the process of developing a five-year strategic plan. At the initial planning session it was agreed by the Commission that the following elements would be accepted as "givens" and not open to scrutiny in the strategic planning process: Givens 1. That Iowa City will have a general aviation airport. 2. That it will be at the existing location of the Iowa City Municipal Airport. 3. That it will be approximately the size of the existing site. 4. That the City will proceed with closing of the north-south runway and implementation of other 1996 Iowa City Municipal Airport Master Plan and FAA approved Airport Layout Plan elements. Summary of Process The Commission began with stakeholder input sessions involving representatives from key community organizations and other special interest groups. These interest groups included City and County government; the Chamber of Commerce and other business associations; pilots and hangar tenants; businesses in the area; real estate developers and brokers; the Iowa City Area Development Group; citizen groups; and the airport Fixed Base Operator. The results of the stakeholder input sessions are summarized in an appendix to the strategic plan. At an initial strategic planning session the City's Assistant Director of Planning and Community Development reviewed the South Central District Plan of the Iowa City Comprehensive Plan. This district plan shows the Iowa City Municipal Airport as a principle land use in the South Central Planning District. The South Central District Plan shows property redevelopment adjacent to the airport which is consistent with the 1996 Iowa City Municipal Airport Master Plan, particularly to the south of the airport along the alignment of Mormon Trek Boulevard Extended. The next step in the strategic planning process was to develop the Vision Statement and Mission Statement for the Iowa City Municipal Airport. The vision statement addresses the question, "What do we want the airport to be in 20107" The mission statement addresses the question, "What do we need to reach the vision for 20107" Once the vision statement and mission statement were agreed upon, the commission addressed the strengths and weaknesses to achieving the vision. A five-year plan was developed consisting of goals for achieving the vision for the Iowa City Municipal Airport as well as specific strategies for accomplishing the goals. It is expected that the Airport Manager will develop a work plan for meeting the goals of the Iowa City Municipal Airport Strategic Plan during the five-year planning period. The airport manager's work performance will be evaluated by the commission based on accomplishing the goals of the strategic plan. jccogad m/airport/strategic plan.doc 2 The Commission's goal was to develop a five-year strategic plan that is understandable to the public and contains measurable strategies for achieving the goals of the plan. The Iowa City Municipal Airport Strategic Plan will be re-evaluated at various points during the five-year planning period. The Iowa City Community The Iowa City Municipal Airport is located two miles southwest of downtown Iowa City in Johnson County. Iowa City is the home of the University of Iowa, with a student body of approximately 29,000. The Iowa City-Cedar Rapids corridor is one of two principal economic growth areas ;.~.. within the state of Iowa. The Iowa City Municipal Airport is integrated into the activities of the University of Iowa, including the University of Iowa Hospitals and Clinics, the medical college, the other academic colleges, and the athletics department. The Iowa City Municipal Airport is strategically located in close proximity to Interstates 80 and 380, as well as U.S. Highways 6 and 218, and Iowa Highway 1. Operations and Facilities The Iowa City Municipal Airport is one of the most active general aviation airports in Iowa. Seventy-four aircraft are based at the Iowa City Municipal Airport. The Iowa City Municipal Airport conducts approximately 18,900 flight operations annually. These operations generate outside dollars into the local economy. Existing Iowa City Municipal Airport facilities include three runways, the terminal building, a maintenance facility, hangars, and fueling facilities. The three runways are each 150 feet wide and therefore able to accommodate larger aircraft than many other general aviation airports. The existing runway lengths are 2,553 feet, 3,900 feet, and 4,355 feet. The airport terminal includes a pilot's lounge, a weather briefing room, a lobby, a classroom, and administrative office facilities. Fueling facilities are provided for the Fixed Base Operator. The Fixed Base ~ Operator offers fuel sales, charter service, maintenance, flight lessons, and other airport support services. History The Iowa City Municipal Airport had its first recorded flights in 1918. In 1920 the U.S. Postal Service chose the site as a fuel stop between Chicago and Omaha. Public ownership of the Iowa City Municipal Airport was established in 1929, and 1937 saw the first asphalt-surfaced runway. In 1940 Runway 12-30 was extended in an effort to provide a base of defense for the Rock Island Arsenal. 1941 saw the first concrete paving of an Iowa City Municipal Airport runway. In 1944 the Iowa City Airport Commission was formed. Between 1930 and 1972 commercial passenger flights were available at the Iowa City Municipal Airport. jccogadm/aiq~,/strategic plan.doc 3 1992 Airport Relocation Study In 1992 a consultant was hired to consider the possible relocation of the Iowa City Municipal Airport. Several alternative sites for the proposed relocation were evaluated along with the existing site. After much deliberation it was determined by the Iowa City City Council that the Iowa City Municipal Airport would remain at the existing site. The City Council directed that a master plan be completed to ensure safe aviation operations into the future that are consistent with the requirements of the Federal Aviation Administration. 1996 Master Plan In 1996 an Iowa City Municipal Airport Master Plan was completed. The master plan evaluated several alternatives involving extending runways and/or constructing new runways with different configurations. The most significant elements of the approved master plan were to extend Runway 7-25 by 800 feet, realign Dane Road, close and demolish a portion of Runway 18-36 to allow the extension of Mormon Trek Boulevard between Iowa Highway 1 and Riverside Drive, and remove the old United Airlines hangar. A program is in place for completing the elements of the 1996 master plan as federal funds become available. Ongoing work includes the extension of Runway 7-25. jccogadm/alrport/strategic plan.doc 4 Vision Statement and Mission Statement for the Iowa City Municipal Airport Vision Statement: What do we want the airport to be? The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, healthcare, cultural, and recreational opportunities for the greater Iowa City area. Mission Statement: Why does the Iowa City Municipal Airport exist? The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. Goals & Strategies 1. Establish effective management structure and improve communication with the City Council and City administration. Strategies: · Airport Commission and City Council adopt the strategic plan. · Determine preferred management arrangement and hire Airport Manager. · Airport Commission member or Airport Manager will attend City Council meetings monthly to give an update on Airport activities. · The Airport Manager will meet periodically with the City Manager to discuss Airport issues. · Provide an annual report to the City Council The management of the Iowa City Municipal Airport and the day-to-day airport administrative functions have been identified as needing improvement. This includes record keeping, communications, documentation, financial control, and marketing. There is a need for a formal policy on lease rates and charges, formalized airport rules and regulations, and a marketing plan. Communication between the Airport Manager and the City Manager should be consistent and at a level that assures the City Manager is well informed on issues and activities. The Airport Commission has reporting responsibility to the City Council relative to the financial and operational viability of the airport; the City Manager is not directly involved. This has made it difficult for the City Manager in that he must answer to the City Council when there are issues at the airport, but he has little authority to seek change. This lack of communication between the Airport Manager/Airport Commission and City Manager/City Council has also impacted how the media deals with airport issues. A more positive team approach is needed between the Airport Commission, which sets policy for the Iowa City Municipal Airport, the Airport Manager, who conducts the daily decision making, and the City Manager/City Council, who have ultimate financial control over the airport. Better communication is needed so that the airport is integrated into other aspects of the City of Iowa City organization. 2. Develop and maintain adequate funding mechanisms for airport operations and improvements: increase revenue generated by airport operations; sell property to repay debt for infrastructure development of Aviation Commerce Park Strategies: · Identify funding sources and apply for federal, state, and pdvate funding each year. · Annually evaluate and revise as needed sources of revenue such as fuel sales, hangar leases, and airport fees. · Sell or lease Aviation Commerce Park properties to generate income. Historically, the City of Iowa City has used General Funds to make up the deficit between revenues and expenses for operation of the Iowa City Municipal Airport. The airport must develop strategies for moving closer to self-sufficiency. This will include strategies involving the fixed-base operator, fuel sales, and hangar revenues. Non-aviation revenue sources should also be investigated. The airport may never be totally financially self-sufficient, but there is potential for moving closer to self-sufficiency. jccogad rn/airpor t/strategic plan.doc 6 The Aviation Commerce Park is a 17-1ot commercial subdivision platted on the north end of the airport property. Roadway, water, and sanitary sewer infrastructure was extended to this area by the City of Iowa City. The arrangement between the City and the Airport Commission involves funds spent for the extension of infrastructure to be repaid from the sale of the lots in Aviation Commerce Park. Once this infrastructure debt is repaid, the subsequent sale of lots will accrue funds for the capital and operating expenses of the Iowa City Municipal Airport. 3. Increase use of the airport for aviation and other community uses Strategies: · Develop and implement an airport marketing plan with measurable objectives. · Include in the annual report a summary of airport use. · Develop a plan for acquiring a precision instrument approach and implement if feasible. Use of the Iowa City Municipal Airport has been relatively flat for the past several years. Forecasts based on current management operations are for continued but slow growth in the next five years. Proiections are based on trends pertaining to fuel usage, hangar rents, and increased aircraft traffic. If a more aggressive marketing and management plan is put into place, use of the airport could increase more significantly. A significant restriction is the lack of a precision instrument landing system approach. A lack of a precision approach limits the attractiveness of the airport for turbine and jet aimraft operators because of the possibility of not being able to get in or out of the airport on a timely basis. It is projected that the Iowa City Municipal Airport will be successful in achieving a precision instrument landing system approach with the help of the FAA. This will significantly increase aircraft activity in Iowa City. It is desirable to integrate the airport more into the non-aviation community. The location of the Iowa City Municipal Airport is a beautiful setting for non-aviation functions such as car shows, flea markets, and recreation. There is significant potential to increase the use of airport for non-aviation functions. 4. Increase the usefulness of the airport for economic development Strategies: · Complete runway extension to open the airport to larger corporate aircraft. · Allow for privately funded hangar construction. · Have the Airport Manager meet at least quarterly with Director of Iowa City Area Development group and Executive Director of the Chamber of Commerce. · Have the Airport Manager meet with at least two community business leaders monthly to discuss the potential for the airport to benefit economic development. · On an annual basis track number of flight types such as business flights, visitor flights, and medical flights. · Host events designed to draw attention to the airport as it relates to Iowa City area businesses. Based on discussions with local community leaders, businesses, and the aviation community, the Iowa City Municipal Airport is an important asset to the area. In 1994, the Iowa City Department of Planning and Community Development conservatively placed the economic impact of the Iowa City Municipal Airport at $1.7 million annually. Today this number likely exceeds $2.5 million annually. A 2000 Iowa State University study stated that the total economic effect of the air transportation industry in Johnson County was nearly $18 million annually. Industry studies have clearly shown the economic benefit to the community of having a close-in regional airport. jccogad m/airport/stratsgic plan.doc 7 Benefits include employment (wages and salaries), lodging, food, entertainment, and other support services. Indirectly, the community benefits from access to aircraft charter, air ambulance services, organ donor flights, flight instruction, small package freight, and general aviation support to the University and private business. 5. Upgrade taxiways and runways and other airport infrastructure Strategies: · Have the Airport Manager provide an annual runway, taxiways and ramp condition report. · Have the Airport Manager provide an annual airport infrastructure condition report. · Acquire funding for annual improvements to ensure that all surface areas are in safe and functional condition. Iowa City Municipal Airport Master Plan and Airport Layout Plan improvements to taxiways and runways will be conducted over the next several years. This will result in a transformation from a three-runway airport to a two-runway airport. The length of the principal runway will be extended from 4,355 feet to 5,155 feet. An ongoing program of maintenance and capital improvements consistent with the Airport Master Plan must be budgeted for and conducted to ensure the continued good condition of airport infrastructure. 6. Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds Strategies: · Obtain FAA approval and implement viewing area and children's play area, · Identify and apply for grants for use on buildings and facilities needing work. · Increase landscaping in and around the terminal building and entry drive. · Increase use of airport terminal meeting room by outside groups in accordance with established policy. The Iowa City Municipal Airport terminal building has been recently refurbished and is considered an attractive, historically significant asset to a general aviation airport such as the Iowa City Municipal Airport. It is desirable to maintain the adjacent buildings and grounds in similar condition. An open space area with public access should be created to generate interest by the general public in the Iowa City Municipal Airport. Such space should be developed consistent with FAA regulations. Enhanced appearance of the Iowa City Municipal Airport will generate interest in use of the airport property for non-aviation functions as well as aviation functions. jccogadm/airport/strategic pian.doc 8 Conclusion The Iowa City Municipal Airport Strategic Plan has presented the vision for the Iowa City Municipal Airport and identified six goals to be accomplished over the next five years. The strategic plan will allow the City of Iowa City to anticipate and respond to changes that will impact the delivery of general aviation services to the Iowa City community. The strategic plan will be reviewed annually by the Iowa City Municipal Airport Commission and the Airport Manager. The elements of the Iowa City Municipal Airport Strategic Plan are a sound investment in the future for the citizens of Iowa City. The Iowa City Municipal ,Airport Commission welcomes comments on this plan and its implementation. jcc~gadmlairpott/strategic plan,doc 9 Appendix · August 10, 2004 focus group meeting summary · October 14, 2004 commission meeting identification of strengths and weaknesses jcc~gadm/airpo~s~ategic plan.doc '10 Iowa City Municipal Airport Strategic Plan Focus Group Meeting August 10, 2004; Airport Tenants and Users · Aviation Commerce Park is a priority · Make airport a focal point for non-aviation users as well as aviation users; establish a park · Increase marketing of point-to-point service; for example, from Iowa City to Chicago or Omaha. Would be interesting to know number of University of Iowa people in and out of Chicago daily. · Can more than one realtor market Aviation Commerce Park? Have display in airport terminal of Aviation Commerce Park property · Overall management of airport is an issue. Is it realistic for an airport to be financially self-sufficient? How does Iowa City Municipal Airport compare with other general aviation airports? · Make community more aware of benefits of airport · Establish spec building at Aviation Commerce Park · Precision approach is necessary for an all-weather airport ($1 million to install; $50,000/year to maintain) · Runway extension is necessary Airport needs higher profile at City Hall. Use airport for events like fireworks and Jazz Fest. Maybe a small flight show. Car shows, flea markets, blood drives. Leverage resources that already exist. · Strategic plan needs to specifically address 1996 Airport Master Plan · Is price of Aviation Commerce Park property too expensive? Market Iowa City Municipal Airport as a meeting facility Jccogadm/ai~ort/strateglc plan.doc 1 1 Iowa City Municipal Airport Strategic Planning Session October 14, 2004 Summary of strengths and weaknesses identified at the meeting Strengths: Weaknesses: Many uses Financing Location/proximity Aging condition of physical plant Terminal Public perception Longer runway No draw for general public Business attractor Public viewing area Security Restaurant Hangars Competitive value of property Public and City support New management organization Funding for runway extension Airport Commerce Park Governance by Commission jccogadm/aiq~or t/st rategic plan.doc 12 Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 05-53 RESOLUTION ACCEPTING THE WORK FOR THE MORMON TREK BOULEVARD EXTENSION PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Mormon Trek Boulevard Extension Project, as included in a contract between the City of Iowa City and Metro Pavers, Inc. of Iowa City, Iowa, dated June 10, 2003, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the City Clerk's office; and WHEREAS, the final contract price is $3,141,838.90. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this ].st dayof Februa~'.v ,20 05 Approved by CITY"'CLERK City Attorney's ~)ffice It was moved by Bailey and seconded by 0'Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/res/acptwrk-mormontrek-ext.doc Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 05-54 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR LINDEMANN SUBDIVISION - PART THREE, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE, WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Lindemann Subdivision - Part Three, as constructed by Carter-Kirkpatrick Services, Inc., of North Liberty, Iowa. Paving improvements for Lindemann Subdivision - Part Three, as constructed by Metro Pavers, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 1st dayof February ,20 05 Approved by ATTEST:ci~'~.-~,~ ./~- .~'~,~..~ /~'"~ City ~Atto~ney's ~ffice It was moved by Bai] ey and seconded by 0'Donne] 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/res/lindema nnpt3.doc 1/05 C11¥ o[ Iowa C11¥ 410 last Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org ENGINEER'S REPORT Januaw24,2005 Honorable Mayor and City Council Iowa City, Iowa Re: Lindemann Subdivision - Part Three Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer, storm sewer, water main and paving improvements for Lindemann Subdivision - Part Three has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, storm sewer, and water main improvements constructed by Carter-Kirkpatrick Services, Inc. of North Liberty, Iowa and for the paving improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa. I recommend that the City of Iowa City accept the above-referenced improvements. Sincerely, Ronald R. Knoche, P.E. City Engineer pweng/engrpt-lindemann3.doc Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 05-55 RESOLUTION ACCEPTING WORK FOR THE SANITARY SEWER PUBLIC IMPROVEMENTS FOR 4120 ROHRET ROAD. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer improvements for 4120 Rohret Road, as constructed by Fisher Underground Constructions, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bond has been filed in the City Engineer's office; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said public improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of February ,20 05 Approved by ciTY'CLERK Cit~ Attorne~,'s Office It was moved by Bai 1 eS and seconded by 0' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/res/4120 roh re[doc CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa $2240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org ENGINEER'S REPORT Januaw 24,2005 Honorable Mayor and City Council Iowa City, Iowa Re: 4120 Rohret Road Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer public improvements for 4120 Rohret Road has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Engineer's office for the sanitary sewer improvements constructed by Fisher Underground Construction, Inc. of Iowa City, Iowa. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Ronald R. Knoche, P.E. City Engineer pweng\letters\engrpt-4120roh ret.doc Prepared by: Terry Trueblood, Parks & Rec. Division, 410 E. Washington St., Iowa City, IA 52240, 356-5110 RESOLUTION NO. 05-56 RESOLUTION ACCEPTING THE WORK FOR THE CONSTRUCTION OF THE BENTON HILL PARK DEVELOPMENT PROJECT. WHEREAS, the Parks and Recreation Director has recommended that the work for the construction of the Benton Hill Park Development Project, as included in a contract between the City of Iowa City and G & R Miller Construction of Washington, Iowa, dated July 6, 2004, be accepted; and WHEREAS, the performance and payment bond has been filed in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this ~.st dayof February ,2005. MAYOR Approved by CITY'(~L. ERK " Cite ~,tt~"rrfey's~Office It was moved by Ba'i '1 ey and seconded by 0' Donne'l '1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn parksrec\res\accepbentonhillpark.doc Prepared by: Terry Trueblood, Parks & Rec. Division, 410 E. Washington St., Iowa City, IA 52240, 356-5110 RESOLUTION NO. RESOLUTION CEPTING THE WORK FOR THE CONSTRUCTION OF THE BENTON HILL DEVELOPMENT PROJECT. WHEREAS, the Parks Recreation Director has recommended th work for the construction of the Benton ~ark Development Project, as included in between the City of Iowa City and G & R er Construction of Washington, July 6, 2004, be accepted; and WHEREAS, the performance and nt bond has been filed in Clerk's office. NOW, THEREFORE, BE IT RE. THE CITY OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are City of Iowa City, Iowa. Passed and approved this __ day of MAYOR )roved by ATTEST: ,/~¢/¢~- CITY CLERK Office It was moved by a U seconded by ", the Resolution be adopted, and upon roll call there wer AYES: · ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn parksrec\res\accepbentonhillpark.doc Prepared by: Marian K. Karr, City Clerk, 410 East Washington St., Iowa City, IA 52240 (319)356-5041 RESOLUTION NO. 05-57 RESOLUTION ESTABLISHING A FEE FOR DUPLICATE OR TRANSFER OF A CEMETERY DEED. WHEREAS, Resolution No. 04-160 established a public records policy and set forth various fees for the City Clerk's office; and WHEREAS, Resolution No. 04-160 will be repealed and replaced with a public records policy citywide; and WHEREAS, one fee contained in Resolution No. 04-160 established a fee for duplicate or transfer of a cemetery deed and is not contained in the revised resolution establishing a public records policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT the fee of $10.00 be established for a duplicate to transfer of a cemetery deed. Passed and approved this ls1: day of February, 2005. MAYOR  j~ove d by ATTEST: ~'~/),¢~,.~,,~) ,~. ~4.~) 7.~/'J-/f--'~- ~ /' ,P~-P3"" CIT'Y"-GLERK Ci-ty Attorney's Office It was moved by Ba'i'l e,y and seconded by 0' Donne'l '1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn wpdatalderk/reslcemetew deed.doc Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 05-58 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER MOKA JAVA L.L.C, AND IOWA CITY COFFEE CO. d/b/a JAVA HOUSE FOR A SIDEWALK CAFe; WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, landowner Moka Java L.L.C., and Iowa City Coffee Co. d/b/a Java House, applied for temporary use of the public right-of-way at 211 ½ E. Washington St, Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk, and direct copies of this resolution together with the application and signed license agreement to the applicant. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of February ,~05. CiT'f"CLERK City Attorney's Office .lava House Sidewalk Caf~ Res Resolution No. 05-58 Page 2 It was moved by Bai ] ey and seconded by 0'Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 05-59 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNERS HELEN AND WILLIAM BYINGTON, AND LITTLE DONKEYS, INC. d/b/a PANCHERO'S MEXICAN GRILL, FOR A SIDEWALK CAF~ WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Landowners Helen and William Byington and Little Donkeys Inc., d/b/a Panchero's Mexican Grill, applied for temporary use of the public right-of-way at 32 S. Clinton St., Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day ofFebruary , 05. ATTEST: '~~ ~. ~ ~'~.~ Approved by: CITY'CLERK city kit -r 's omce Panchero's Sidewalk Caf/~ Res Resolution No. 05-59 Page 2 It was moved by Bai le.,v and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 05-60 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND MOTIF, LTD. d/b/a BO- JAMES FOR A SIDEWALK CAFl~ WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, landowner Lubin Trust, and Motif, Ltd. d/b/a Bo-James, applied for temporary use of the public right-of-way at 118 E. Washington St, Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk, and direct copies of this resolution together with the application and signed license agreement to the applicant. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of Febr~~/~ MAYOR ATTEST: ~ ~ ~ Approved by: CIT~'~CLERK City Attorney's Office Bo-James Sidewalk Caf~ Res Resolution No. 05-60 Page 2 It was moved by Bai le.y and seconded by 0'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X ~ O'Donnell X Vanderhoef X Wilburn Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, lA (319)356-5030 RESOLUTION NO. 05-61 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER BILL MILHALOPOULAS, AND ATLAS WORLD GRILL, INC., D/B/A ATLAS WORLD GRILL, FOR A SIDEWALK CAFe; WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, landowner Bill Milhalopoulas, and Atlas World Grill, Inc. d/b/a Atlas World Grill, applied for temporary use of the public right-of-way at 127 Iowa Avenue for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of Februar 2005. ATTEST: ~..~;~.,,~ ~J(/. c:~ .90 Approved by: CiT~,~2L-ERK - '~ll~ A~ttomey';~ Office AtlasWorldGrill Sidewalk Caf~ Res Resolution No. 05-61 Page 2 It was moved by Bai l e~v and seconded by O'Donnel] the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 05-62 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER 120 BUILDING CO. L.L.P., AND VITO'S OF IOWA CITY INC., d/b/a VITO'S, FOR A SIDEWALK CAFi~ WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Landowner 120 Building Co. L.L.P., and Vito's of Iowa City, Inc., d/b/a Vito's, applied for temporary use of the public right-of-way at 118 E. College St., Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. February 05. P assedandapprovedthis. 1st day of ~/~. ~~. ATTEST: ~~'~/~9. ~ Approved by: QITY~'CI~ERK City Attorney's Office vito's Sidewalk Caf6 Res Resolution No. 05-62 Page 2 It was moved by Bai ley and seconded by 0' Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: John Yapp, Assoc. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5247 RESOLUTION NO. 05-63 RESOLUTION AMENDING THE COMPREHENSIVE PLAN TO REVISE THE LAND USE MAP FOR THE SOUTHWEST DISTRICT PLAN WHEREAS, in conjunction with a rezoning and annexation application for undeveloped property north of Highway 1, west of Highway 218, and east of Kitty Lee Road, James Davis has requested an amendment to the Comprehensive Plan, specifically, the Southwest District Land Use Plan; and WHEREAS, the proposed amendment would change the Southwest District Plan land use map to show the undeveloped property north of Highway 1, west of Highway 218, and east of Kitty Lee Road as Office and General Commercial, instead of Rural Residential; and WHEREAS, the Rural Residential designation was predicated on municipal sanitary sewer service not extending to this property; and WHEREAS, the applicant has proposed a sewer lift station to allow for municipal sanitary sewer service to be extended to the property; and WHEREAS, the Highway 1/Highway 218 interchange area has been identified in the 1997 Comprehensive Plan as appropriate for commercial development in Iowa City; and WHEREAS, given that a plan to bring municipal sanitary sewer service to the undeveloped property west of Highway 218, north of Highway 1, and east of Kitty Lee Road has been developed and the land around the Highway 1/Highway 218 interchange has been identified as appropriate for commercial development, it is logical to amend the Southwest District Land Use Plan to reflect Office and General Commercial on the subject property; and WHEREAS, at their January 6 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended amending the Southwest District Land Use Plan to reflect Office Commercial development adjacent to existing residential development, and General Commercial development on the remainder of undeveloped property north of Highway 1, west of Highway 218, and east of Kitty Lee Road. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Southwest District Land Use Map is hereby amended to reflect Office Commercial development adjacent to existing residential development and General Commercial development on the remainder of undeveloped property north of Highway 1, west of Highway 218, and east of Kitty Lee Road. 2. City Planning and Community Development staff is hereby directed to amend the Southwest District Land Use Map as approved, and place said map with current and future Southwest District Plan documents. Resolution No. 0.5-63 Page 2 Passed and approved this 1st day of February ,200§ . '~AYOR Approved by ClTY"CLE RK ' City Attorney's Office It was moved by Bai ] ey and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: × Bailey × Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn ppdad m/res/SWD-land map.doc Prepared by: Robert Miklo, Sr. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB04-00031) RESOLUTION NO. 05-64 RESOLUTION APPROVING FINAL PLAT OF SADDLEBROOK MEADOWS PART 1, IOWA CITY, IOWA. WHEREAS, the owner, Saddiebrook Meadows LLC, filed with the City Clerk the final plat of Saddlebook Meadows Part 1, Iowa City, Iowa, Johnson County, iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: A portion of Auditor's Parcel #2003 096 as recorded in Book 46 - Page 137 lying in the NW 1/4 NW 1/4 Section 25, T. 79 N., R. 6 W., of the 5th P.M., Johnson County, Iowa, described as follows: Commencing at a concrete monument found marking the NW Corner of said Section 25; thence N88°21'O5"E - 594.56 feet along the north line of said Section 25 to a set 1/2" rebar, also the Point of Beginning of Saddlebrook Meadows Part 1, herein described: thence N88°21'05"E - 638.86 feet along the north line of said Section 25 to a found 1/2" rebar marking the NE Corner of said Auditor's Parcel #2003 096; thence S00°09'02"E - 620.77 feet to a set 1/2" rebar; thence S89°50'58W - 636.04 feet to a set 1/2" rebar; thence N00°09'02"W - 504.53 feet to a set 1/2" rebar; thence N01°38'55"W - 99.57 feet to the Point of Beginning, Said Parcel contains 8.95 acres. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and recommended that said final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2003) and all other state and local requirements. NOW, THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets, easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at Resolution No. 0,5-64 Page 2 the office of the County Recorder of Johnson County, iowa at the expense of the ownedsubdivider. Passed and approved this 1st day of February ,2005 · Approved by ATTEST: ~ //~. ,¢~_4~_..) ~/~.~~--~1~ CIT~ERK City Attorney's Office It was moved by Champion and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn ppdadminYes~cilyplat ,doc STAFF REPORT To: Planning & Zoning Commission Prepared by: Robert Miklo Item: SUB04-00031, Saddlebrook Meadows, Date: January 6, 2005 Part 1 GENERAL INFORMATION: Applicant: Saddlebrook Meadows, L.L.C. Contact Person: Kordick Surveying and Engineering 689 185th Street Tipton, IA 52772 319-350-9767 Requested Action: Final Plat Purpose: 47 lots for the construction of 18 single- family homes, 3 duplexes, 20 zero-lot line dwellings and 6 townhouses. Location: South of Whispering Meadows Drive and west of Pinto Lane. Size: 8.95 acres Existing Land Use and Zoning: Vacant, OPDH-8 Surrounding Land Use and Zoning: North: RS-8, residential South: RS-8, vacant East: Agricultural, county zoning, RFBH, residential West: RS-8, vacant Comprehensive Plan: Residential duplex or small-lot single-family File Date: December 23, 2004 45-Day Limitation Period: February 6, 2005 60-Day Limitation Period: February 21,2005 SPECIAL INFORMATION: Public Utilities: Municipal water and sewer service are available to serve this property. Garbage collection will be provided by the city. Public Services: Police and fire services will be provided by the City. BACKGROUND INFORMATION: The Saddlebrook development was annexed into the City in 1994. The annexation and zoning of this property was subject to a Conditional Zoning Agreement (CZA). The major conditions of the CZA specified that the applicant would provide for wetland protection and mitigation; construction of a trail network; dedication or payment of fees for neighborhood open space and dedication of a school site. The subject area was zoned RS-8, Medium Density Single-Family at that time. In 2004 a Preliminary Plat and a Planned Development Housing Overlay (OPDH) over the existing RS-8 zoning was approved to allow the development of single-family homes, duplexes and townhouses. ANALYSIS: The final plat complies with the approved OPDH plan and preliminary plat. As provided for in the OPDH plan many of the lots are narrower and smaller in lot area than normally required by the underlying RS-8 zoning. Lots 28-32 are for town house units. Lots 33-37, 39-43, 45-47, 22- 27 are for single-family homes. Lots 38, 44 and 21 are for duplexes. Lots 1-20 are for attached zero lot line dwellings. A common private open space is located near the center of the subdivision. The Neighborhood Open Space Ordinance requires the dedication of 16,500 square feet of public open space or payment of fees in lieu of open space for a development of this size. The Parks and Recreation Commission has indicated that open space dedication for the Saddlebrook development should occur in the far western portion of the RS-8 zone where it can be added to the Sycamore Greenway. The legal papers should indicate that the open space obligation for this subdivision is being transferred to the adjacent undeveloped property. The legal papers should also provide for off-site easements for the 15' water main easement and 15' storm sewer and drainage easement. Plats and legal descriptions will also need to be included with the legal papers. The construction Drawings and legal papers should provide for the installation Pinto Lane to the intersection with Paddock Circle. STAFF RECOMMENDATION: Provided that the deficiencies and discrepancies are resolved, staff recommends that the final plat of Saddlebrook Meadows Part 1, an 8.95-acre 47-1ot residential subdivision located south of Whispering Meadows Ddve, be approved subject to legal papers and construction drawings being approved by staff prior to City Council consideration. DEFICIENCIES AND DISCREPANCIES 1. The 15' utility easement along Pinto Lane needs to be labeled. 2. Outllot A should be labeled as Private Open Space. 3. The applicant should verify that the 90° angle ROW lines at both intersections of the alley and Blazing Star intersection allow enough room for the curb returns. They may need to be modified with curves in order for the return to fit within the ROW. ATTACHMENTS: 2. Final Plat Approved by: Kar' Franklin, Director Department of Planning and Community Development ppdadmin~sffrep~sub04-O0031 .doc ~ l,~ 02-01-05 7 I Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5149 RESOLUTION NO. 05-65 RESOLUTION APPROVING PLANS, SPECIFICATIONS, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE MORMON TREK BOULEVARD EXTENSION - BOX CULVERT PROJECT AND DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS. WHEREAS, project includes constructing a box culvert at the current end of Mormon Trek Boulevard; and WHEREAS, this project will be bid by the Department of Transportation (laDOT); and WHEREAS, bids will be accepted on Mamh 16, 2005, at 10:30 a.m., Ames, Iowa at the Department of Transportation; and WHEREAS, notice of public headng on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, and estimate of cost for the above-named project are hereby approved. 2. The City Clerk is hereby authorized and directed, to publish notice for the receipt of bids to be let by the IDOT, for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. Passed and approved this 1st day of February ,20 05 Approved by CITY ~t_ERK City Attomey's Office It was moved by 0'Donne1] and seconded by Ba'i]ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Pweng/res/moromextapplns.doc Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-66 RESOLUTION APPROVING AN AMENDMENT TO A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNITED ACTION FOR YOUTH FOR CONDOMINIUM UNIT 1-C IN TOWER PLACE AND PARKING, AND THE DISPOSITION OF SAID PROPERTY IN ACCORDANCE THEREWITH. WHEREAS, Tower Place and Parking includes commercial space which has been marketed for sale to the general public; and WHEREAS, in June of 2002, the City Council approved a purchase agreement pursuant to which the City is selling Unit 1-C of the Tower Place & Parking condominium regime to United Action for Youth (UAY) for a total price of $500,000; and WHEREAS, pursuant to the purchase agreement, UAY paid $225,000 of the purchase price in August of 2002 when they received a CDBG award in that amount. As amended in July, 2004, said purchase agreement calls for UAY to pay the balance of the purchase price in installments of $100,000 on or before December 1, 2004, and $175,000 on or before December 1, 2005; and WHEREAS, UAY has requested that the purchase agreement be amended to allow them to pay the balance of the purchase price in installments of $25,000 by March 1, 2005; $125,000 at the end of 2005, and; $125,000 at the end 2006 as set forth in the amendment attached hereto; and WHEREAS, following public hearing on the City Council's intent to approve the amendment to said purchase agreement and to dispose of the property in accordance therewith, City Council finds that the amendment to the purchase agreement should be approved and that said property should be conveyed in accordance with said amendment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council hereby approves in form and substance the attached Third Amendment to the purchase agreement between the City of Iowa City and United Action for Youth for Unit 1-C in Tower Place and Parking and the disposition of said property in accordance with the purchase agreement as amended. 2. Upon direction of the City Attorney, the Mayor and the City Clerk are hereby authorized to execute the attached amendment to the purchase agreement and take any further action necessary to dispose of said property in accordance with said amendment. 3. The City Clerk is hereby authorized and directed to certify the necessary copies approving said amendment of the purchase agreement and record said certified copies with the Johnson County Recorder at UAY's expense. Passed and approved this 1st day of Febt'uat'y ,20 05 Resolution No. 05-66 Page 2 MAYOR ATTEST: ~'~,~.~,~-~ -~.-~ A~. Cl-r'¥"13LERK City Attorney's Office It was moved by Baile,y and seconded by Wilbut~n the Resolution be adopted, and upon roll call three were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. 05-67 RESOLUTION DELEGATING RESPONSIBILITY TO PARTICULAR PERSONS HOLDING SPECIFIED POSITIONS TO IMPLEMENT THE REQUIREMENTS OF CHAPTER 22, IOWA'S PUBLIC RECORDS STATUTE, AND RESCINDING RESOLUTION NO. 04-160. WHEREAS, Iowa Code § 22.1(2) provides that each governmental body shall delegate to particular officials and employees the responsibility for implementing the requirements of Chapter 22 and that the governmental body shall publicly announce the particular officials or employees to whom responsibility to implement the requirements of Chapter 22 has been delegated; WHEREAS, Iowa Code § 22.1(2) defines public records" as "all records, documents, tape, or other information stored or preserved in any medium, or belonging" to the City of Iowa City; WHEREAS, Iowa Code § 22.3 allows the lawful custodian of the records to adopt and enforce reasonable rules regarding the work and the protections of the records against damage or disorganization; WHEREAS, Iowa Code § 22.3 provides that all expenses shall be paid by the person desiring to copy or examine the records, that the City may charge a reasonable fee for supervising the examination of the records and the cost of the photocopying; WHEREAS, Iowa Code § 22.3A allows the public certain access to data stored electronically; WHEREAS, Resolution No. 04-160 establishes fees and policies for copying and examining public records in the City Clerk's office; WHEREAS, it is in the best interest of the public and City staff to have a single, uniform policy applicable to all City offices and departments; and WHEREAS, the City Council finds that the Public Records Policy of the City of Iowa City, which is attached Exhibit 1, and incorporated herein, is reasonable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Exhibit 1 is adopted as the policy of the City of Iowa City for the examination and copying of public records. The persons holding the following positions are hereby delegated with the responsibility for implementing the requirements of Chapter 22 with respect to records maintained in their respective departments and divisions: City Manager-City Manager's Office City Clerk-City Clerk's Office City Attorney-City Attorney's Office Personnel Administrator-Human Resource Division Resolution No. ~_~-67 Page 2 Cable TV Administrator-Cable TV Division Human Rights Coordinator-Human Rights Division Finance Director-Finance Department Fire Chief-Fire Department Public Information Officer-Police Department Housing and Inspection Services Director-Dept. of Housing & Inspection Services Library Director-Public Library Parking and Transit Director-Parking and Transit Department Parks and Recreation Director-Parks and Recreation Department Planning and Community Dev. Director-Planning and Community Development Dept. Public Works Director-Public Works Department Senior Center Coordinator-Senior Center Resolution No. 04-160 is rescinded. Passed and approved this 1st day of Febt~uat'~' ,2005. CITY 'CLERK City Attorney's Office It was moved by t~i ] b~rn and seconded by VanderhQef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: × Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilbum sue\O rd&Res~custrecres doc PUBLIC RECORDS POLICY OF THE CITY OF IOWA CITY 1. Statement of Policy. The purpose of this policy is to facilitate broad access to public records. The City is committed to the policies set forth in Iowa Code Chapter 22 (2003), as amended. City staff shall cooperate with members of the public in implementing the provisions of that chapter. 2. Custodian. For purposes of this policy, "Custodian" means the person lawfully delegated by the City to act for the City in implementing Iowa Code Chapter 22. As designated in Resolution No. 0.5-(07, the Custodians are: City Manager-City Manager's Office City Clerk-City Clerk's Office City Attorney-City Attorney's Office Personnel Administrator-Human Resource Division Cable TV Administrator-Cable TV Division Human Rights Coordinator-Human Rights Division Finance Director-Finance Department Fire Chief-Fire Department Public Information Officer-Police Department Housing and Inspection Services Director-Dept. of Housing & Inspection Services Library Director-Public Library Parking and Transit Director-Parking and Transit Department Parks and Recreation Director- Parks and Recreation Department Planning and Community Dev. Director-Planning and Community Development Dept. Public Works Director-Public Works Department Senior Center Coordinator-Senior Center 3. Location of Record. A request for access to a record should be directed to the Department Head, Director, or Coordinator of the particular City office where the record is kept. Records of a City board or commission are maintained in the office of the Department that staffs the board or commission and the person designated in paragraph 2 as the Custodian of the Records of that Department shall be the Custodian of the board or commission's records. If the location of the record is not known by the requestor, the request shall be directed to the City Clerk. 4. Office Hours. Requests for access to public records may be made in writing, in person, by e-mail, by fax, or by telephone. The request should identify the particular records by name or description to facilitate the location of the record. To facilitate a reply, mail or telephone requests should include the name, address, and telephone number of the person requesting the information. A person shall not be required to explain why the record is being requested. 5. Response. Access to a public record shall be provided promptly upon request unless the size or nature of the request makes prompt access infeasible. Absent unusual circumstances, access shall be provided within five (5) working days from the date the request is received by the Custodian. If the size or nature of the request for access to a record requires time for compliance, the Custodian shall comply with the request as soon as feasible. Access to a record may be delayed for one of the purposes authorized by Iowa Code section 22.8(4) or 22.10(4) (2003), as amended. The Custodian shall promptly give notice to the requestor of the reason for any delay in access to a public record and an estimate of the length of that delay and, upon request, shall promptly provide that notice to the requestor in writing. 6. Denial. The Custodian may deny access to the record only on the grounds that such a denial is warranted under by Iowa Code section 22.8(4) or 22.10(4) (2003), as amended, or that it is a confidential record, or that its disclosure is prohibited by a court order, or other applicable law. 7. Security of record. No person may, without permission from the Custodian, search or remove any record from the City's files. Examination of City records shall be supervised by the Custodian or a designee of the Custodian. Copying of City records shall be done by the Custodian or designee. Records shall be protected from damage and disorganization. 8. Fees. Reproduction The charge for copies of records and documents shall be as follows: a. Photocopy $ .15 per page b. Microfilm copy $ .50 per page c. Large Document copy (e.g. plat) $1.50 per page d. Audio tape/diskette/CD of meeting $3.50 per each Postaqe When the mailing of copies is requested, the actual cost of such mailing may be charged to the requestor. Fax When facsimile transmission is requested, the charge shall be $2.50 per page. Search and Retrieval. No charge will be made for the first fifteen (15) minutes for the services of staff in research and retrieval of records. Retrievals of more than fifteen (15) minutes will be assessed in quarter-hour intervals at the rate of $5.00 per quarter hour. Supervisory Fee. An hourly fee will be charged for actual City expenses in supervising the examination and copying of requested records when the supervision time required is in excess of fifteen (15) minutes. Supervision of more than fifteen (15) minutes will be assessed in quarter-hour intervals at the rate of $5.00 per quarter-hour. Advance Deposits. When the estimated total fee chargeable under this policy exceeds $25, the Custodian may require the requestor to make an advance payment to cover all or a part of the estimated fee. When a requestor has previously failed to pay a fee chargeable under this policy, the Custodian may require advance payment of the full amount of any estimated fee before the Custodian processes a new request from that requestor. Each department is responsible for collecting any applicable fee and providing an appropriate receipt. Overtime. If the services requested cannot be completed during regular office hours, a person may request that work be completed after hours. The charge will be the actual overtime paid to the person providing the assistance. The decision to authorize overtime shall be made by the Department Director or Supervisor, and there is no guarantee that the records will be provided in the time requested. Certified Copies. Certified copies of public documents in the City Clerk's office may be made only at the time the photocopy is made by the City Clerk. Electronic Data. The City is not required under Chapter 22 to provide the public with access to City software, but must allow access to records that are combined with its data processing software. If it is necessary to separate the record from the software to provide access, the City shall bear the cost of the separation. After the record has been separated, any additional fees (e.g., photocopying) shall be as provided in Paragraph 7 below. If the person requests that the record be specially processed, the fee for doing so shall be assessed in quarter-hour intervals at the rate of $11.00 per quarter-hour. 9. Confidential Records. a. Basis. The Custodian may treat a record as a confidential record and withhold it from examination only to the extent that the Custodian is authorized by Iowa Code section 22.7 (2003), as amended, another applicable provision of law, or court order to refuse to disclose that record to members of the public. b. Access to Confidential Records. Under Iowa Code section 22.7 (2003), as amended, or other applicable provision of law, the Custodian may disclose certain confidential records to one or more members of the public. In requesting the Custodian to permit the examination and copying of such a confidential record, the following procedures apply and are in addition to those specified for request for access to records provided above. (1) Proof of identity. The Custodian may require the person requesting the confidential record to provide proof of identity or authority to secure access to the record. (2) Requests. The Custodian may require a request to examine and copy a confidential record to be in writing. A person requesting access to such a record may be required to sign a certified statement or affidavit enumerating the specific reasons justifying access to the confidential record and to provide any proof deemed necessary by the Custodian to establish relevant facts. c. Request denied. When the Custodian denies a request for access to a confidential record, the Custodian shall promptly notify the requestor. If the requestor indicates to the Custodian that a written notification of the denial is desired, the Custodian shall promptly provide such a notification that is signed by the Custodian and that includes: (1) The name and title or position of the Custodian responsible for the denial; and (2) A citation to the provision of the law vesting authority in the Custodian to deny disclosure of the record and a brief statement of the reason for the denial to the requestor. d. Request granted. When the Custodian grants a request for access to a confidential record to a particular person, the Custodian shall state any lawful restrictions imposed by the Custodian on that person's examination and copying of the record. e. Request that record be treated as confidential record. A request that a record be treated as a confidential record and withheld from public inspection shall be in writing if the Custodian so requests. The request shall set forth the legal and factual basis justifying the request and the name, address, and telephone number of a person authorized to respond to any inquiry or action of the Custodian concerning the request. Failure to make such a request does not preclude the Custodian from treating it as a confidential record. If the request is denied, the Custodian shall notify the requestor of the determination and the reasons therefore. On application by the requestor, the Custodian may engage in a good faith, reasonable delay in allowing examination of the record so that the requestor may seek injunctive relief under Iowa Code section 22.8 (2003), as amended, or other applicable law. The Custodian shall notify requestor in writing of the time period allowed to seek injunctive relief. f. Third Party. A person who is the subject of a confidential record may request that the record be disclosed to a third party. Said request must be in writing and must identity the particular record or records that may be disclosed, and the particular person or class of persons to whom the record may be disclosed. Such request does not require the disclosure of the record by the Custodian. Appearance of counsel on behalf of a person who is the subject of a confidential record is deemed to constitute consent for the City to disclose records about that person to the person's attorney. 10. Redaction of a Record. The Custodian may redact from a record any information that is confidential under state or federal law, such as a Social Security Number. 11. Creation of a Record. If the Custodian determines that it may be more feasible, economical, or otherwise reasonable that a response to a request may be better met by the creation of a record, such as a report or a document that does not presently exist, and that would be produced as a result of research or analysis, the Custodian may, but will not be required, to notify the requestor of that determination. The Custodian may advise the requestor of the actual cost of creating and providing such document that does not currently exist. The Custodian and the requester may in such instance, but will not be required to, agree to approve such document in exchange for the actual cost in lieu of providing access to the records originally requested. In absence of such agreement, records will be made available as provided in this policy. Adopted by Resolution No. O$~}7 on ~2~g. I ,2005. soon as feasible. Access to a record may be delayed for one of the purposes authorized by Iowa Code section 22.8(4) or 22.10(4) (2003), as amended. The Custodian shall promptly give notice to the requestor of the reason for any delay in access to a public record and an estimate of the length of that delay and, upon request,]shall promptly provide that notice to the requestor in writing. / 6. Denial. The Custodian may deny access to the record only on the g/rounds that such a ~is warranted under by lo, wa Code section 22.8(4) or 22.10(4)/(/2003), as amended, or that it is a confidential reco~rd, or that its disclosure is prohibit/ed by a court order, or other applicable law. ~ 7. Security of record. No perso~ may, without permission fro,,fn the Custodian, search or remove any record from the City's files. Examination of Ci~ records shall be supervised by the Custodian or a designee 'of the Custodian. Copyi,Cg of City records shall be done by the Custodian or designee. Records shall br~ protected from damage and disorganization. 8. Fees. Reproduction The charge for copies of records and ~locum~nts shall be as follows: a. Photocopy tt,,? $ .15 per page b. Microfilm copy ?i' $ .50 per page c. Large Document copy (e.g. pl,a~)\ $1.50 per page d. Audio tape of meeting ." \ $3.50 per tape Posta.qe ,.."' \ When the mailing of copies is r¢~luested, the actual cost of such mailing may be charged to the requestor " Fax When facsimile transmission is requested, ~e charge shall be $2.50 per page. ? Search and Retrieval. No charge will be made for the first fiftee (15) minutes for the services of staff in research and retrieval of records, of more than fifteen (15) minutes will be assessed in quarter,;hour intervals at the rate $5.00 per hour. Supervisory Fee.. An hourly fee will be char, for actual City expenses in supervising the examination/and copying of requested when the supervision time required is in excess of fifteen (15) minutes. Supervision than fifteen (15) minutes will be assessed in q~arter-hour intervals at the rate of ', per quarter-hour. Advance Deposits. When the estimated total fee ch eable under this policy exceeds $25, the CUstodian may require the requestor to ~n advance payment to cover all or a part of the estimated fee. When a requestor previously failed to pay a fee chargeable under this policy, the Custodian may req advance payment of the full amount of any estimated fee before the Custodian processes a new request from that Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5437 RESOLUTION NO. 05 -68 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE SOUTH GRAND AVE AND MELROSE AVE PCC PAVEMENT REPLACEMENT PROJECT (STP-U-3715(627)-70-52). WHEREAS, Metro Pavers, Inc. of Iowa City, Iowa has submitted the lowest responsible bid of $429,585.97 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The contract for the construction of the above-named project is hereby awarded to Metro Pavers, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this ].st day of _February ,2005. ~l~a~.'or Approved by: dity Attorney'S'Office Resolution No. 05-68 Page 2 It was moved by 0' Donnel 1 and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilbum NOTICE TO BIDDERS SOUTH GRAND AVENUE STATE OF IOWA - Sealed bids will be received on January 19, 2005 by the Iowa Department of Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day previous to the letting. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30 The Iowa Department of Transportation (DOT) uses the Bid Express website (www. bidx.com) as an officiat depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid depository is available for a two-hour period prior to the deadline for submission of bids. In the case of disruption of national communications or loss of services by www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation. All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043), both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of that specified above. The contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies, and equipment that will be used in the performance of the construction contract, as provided by Iowa Code Sections 422.42(16), 422.42(17) and 422.47(5). Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential sub-contractors. Some of the projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects, and details of the project, for which bids are to be taken will be available to potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations: · Posted on the Internet at.www.bidx.com · Available in the Iowa Department of Transportation's "Weekly Letting Report" · Available by calling the Office of Contracts of the Iowa Department of Transportation at 515- 239-1414. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid System. All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no Federal Funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 105 DBE Goal: No DBE Goal Work Type: PCC PAVEMENT - REPLACE Guarantee: $25,000.00 Project(s): JOHNSON - STP-U-3715(627)--70-52 Route: SOUTH GRAND AVENUE FROM MELROSE AVE. TO GRAND AVE. AND ON MELROSE AVENUE FROM SOUTH GRAND AVENUE WEST 0.8 MILES Prepared by: Ron Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5138 RESOLUTION NO. RESOLUTION RECOMMENDING THE AWARD OF A CONTRACT BY JOHNSON COUNTY FOR CONSTRUCTION OF THE SOUTH GILBERT STREET IMPROVEMENTS - NAPOLEON LANE TO CITY LIMITS PROJECT WHEREAS, Cedar Valley Corporation of Waterloo, Iowa has submitted the lowest responsible bid of $4,307,230.01 for construction of the above-named project. WHEREAS, Johnson County will be the contracting authority for the above project; and WHEREAS, this project will be known as FM-TSF-CO52(73) - - 5B-32 and STP-S-CO52(67) - - 5E-52. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby recommended to be awarded to Cedar Valley Corporation, subject to the condition that awardee is deemed qualified by the Iowa Department of Transportation (laDOT). 2. The Johnson County Board of Supervisors and/or the Mayor are hereby authorized to sign the contract for construction of the above-named project. Passed and approved this day of ., 20 MAYOR Approved by CITY CLERK City Attor~ey's/-Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn pweng/res/sgilbert-napoleonawrdcon.doc NOTICE TO BIDDERS SOUTH GILBERT STREET IMPROVEMENTS STATE OF IOWA - Sealed bids will be received on January 19, 2005 by the Iowa Department of Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day previous to the letting. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30 p.m. The Iowa Department of Transportation (DOT) uses the Bid Express website (www.bidx.com) as an official depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid depository is available for a two-hour period prior to the deadline for submission of bids. In the case of disruption of national communications or loss of services by www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation. All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043), both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of that specified above. The contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies, and equipment that will be used in the performance of the construction contract, as provided by Iowa Code Sections 422.42(16), 422.42(17) and 422.47(5). Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential sub-contractors. Some of the projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects, and details of the project, for which bids are to be taken will be available to potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations: · Posted on the Internet at www. bidx.com · Available in the Iowa Department of Transportation's "Weekly Letting Report" · Available by calling the Office of Contracts of the Iowa Department of Transportation at 515- 239-1414. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid System. All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no Federal Funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 104 DBE Goal: 2.5% Work Type: PCC PAVEMENT - GRADE/REPLACE Guarantee: $250,000.00 Project(s): JOHNSON - FM-TSF-CO52(73)--5B-52 JOHNSON - STP-S-CO52(67)--5E-52 Route: W66 (SAND ROAD / SOUTH GILBERT STREET) CHESTER J. CULVER ~i~'~ LUCAS BUILDING, FIRST FLOOR  DES MOINES, IOWA 50319 IOWA SECRETARY OF STATE ~ _~ RECEIVED February 17, 2005 ~: FEB 2 3 2005 ANDREW CHAPPELL JOHNSON COUNTY A'FFORNEY %JOHNSON COUNTY ATTORNEY 417 S CINTON ST PO BOX 2450 IOWA CITY, IA 52244-2450 RE: Filing of 28E Agreement between the JOHNSON COUNT¥-:~nd the CITY OF IOWA CITY, IOWA Dear MR CHAPPELL We have received the above described agreement which you have submitted to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa. You may consider the same filed as of February 17, 2005. Sincerely, _ Chester J Culver Secretary of State CJC/PK Enclosures TEL (515) 281-5204 FAX (515) 242-5953 www.sos.state.ia.us sos@sos.state.ia.us Prepared by: Klm Johnson, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139 RESOLUTION NO. 05-69 RESOLUTION AUTHORIZING EXECUTION OF A CHAPTER 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY, IOWA REGARDING CERTAIN ROAD MAINTENANCE PURPOSES. WHEREAS, both the City of Iowa City ("the City") and Johnson County ("the County") are public agencies as defined by Section 28E.2 of the Code of Iowa (2003); and WHEREAS, portions of several roads adjacent to or near the corporate limits of the City need continuous maintenance and repair; and WHEREAS, the City has annexed certain territory and in the future likely will annex additional territory which will access onto these roads; and WHEREAS, the County and the City agree that maintenance of the above-mentioned roads is beneficial and necessary to the public's use thereof as well as to the enjoyment of the abutting property owners; and WHEREAS, the County and the City desire to set forth their respective duties and costs associated with maintenance of said roads in an efficient and equitable manner, as specifically contemplated in Chapter 28E of the Code of Iowa (2003). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are hereby authorized to execute the Chapter 28E agreement with Johnson County, attached hereto and incorporated by reference herein, and said agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of Iowa City, Iowa. 2. The City Clerk is hereby authorized to forward the executed Resolution and Agreement to the Johnson County Board of Supervisors for execution and recording in the Offices of the Johnson County Recorder and for filing with the Iowa Secretary of State, with recording and filing costs to be shared by both parties. Passed and approved this 1st day of February ,20 05 Resolution No. 05-69 Page 2 It was moved by Vanderhoef and seconded by Bailey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pwengVes~28eroadmaint.doc Drafted by Andrew B. Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, Iowa 52244, 319.339.6100 28E Agreement between Johnson County, Iowa and the Cily of Iowa City, Iowa for Certain Road Maintenance Purposes WHEREAS, both the City of Iowa City ("the City") and Johnson County ("the County") are public agencies as defined by Section 28E.2 of the Code of Iowa (2003); and WHEREAS, portions of the several roads adjacent to or near the corporate limits of the City and listed below need continuous maintenance and repair; and WHEREAS, the City has annexed certain territory and in the future likely will annex additional territory which will access onto these roads; and WHEREAS, the County and the City agree that maintenance of the above mentioned roads is beneficial and necessary to the public's use thereof as well as to the enjoyment of the abutting property owners; and WHEREAS, the County and the City desire to set forth their respective duties and costs associated with maintenance of said roads in an efficient and equitable manner, as specifically contemplated in Chapter 28E of the Code of Iowa (2003). IT IS NOW AGREED that the City and the County enter into an agreement pursuant to Chapter 28E of the Code of Iowa (2003) providing for cooperative action for the maintenance and repair of the aforementioned roads and to that end, specifically the City and the County agree as follows: 1. PURPOSE AND SCOPE: The purpose of this Agreement is to define and assign specific responsibilities and outline reimbursable costs for maintenance and repair of certain roads as specified herein as is beneficial and necessary to the public's use thereof and for the enjoyment of the abutting property owners. 2. CONSIDERATION: The mutual consideration herein is undertaking the maintenance and repair of the subject roads. No separate legal entity is created by this Agreement. The Johnson County Board of Supervisors shall administer the County's duties and responsibilities herein and the City Council of Iowa City shall administer the City's duties and responsibilities herein. 3. AFFECTED ROADS AND DIVISION OF MAINTENANCE RESPONSIBILITY: The road segments that are subject to this Agreement are listed on Exhibit A, attached hereto and incorporated herein by this reference. The City's and/or the County's specific maintenance and/or repair responsibilities for each of these road segments is as set out on Exhibit A. 4. CHANGES TO ROADS AFFECTED OR MAINTENANCE RESPONSIBILITY: The parties acknowledge that they may from time to time desire to add roads to or remove roads from this Agreement or they may wish to change maintenance and/or repair responsibilities, both without the necessity of adopting a new agreement. Accordingly, the roads affected or the parties' maintenance and/or repair responsibilities may be altered by mutual agreement of the parties upon their both passing a Resolution adopting a new, identical Exhibit A. Said Resolution should specifically reference the Exhibit A to this Agreement, and the book and page number of the Agreement as recorded in the records of the Johnson County Recorder. 5. NORMAL MAINTENANCE: For those road segments for which the City or the County are respectively responsible under Exhibit A, the County and the City agree to perform all normal maintenance reasonably necessary for the safe use and enjoyment of said roads. '~blormal maintenance" includes, but is not limited to, where appropriate, gravel surfacing, oil/chip seal surfacing, blading, snow removal, brush and weed control, traffic control signage and pavement marking (which must be done according to the Manual on Uniform Traffic Control Devices), ditch cleaning pothole patching, and shoulder maintenance. 6. REIMBURSABLE COSTS OF NORMAL MAINTENANCE: The City and the County agree that all such normal maintenance or major maintenance activities for said roads shall be deemed "reimbursable claims" if the costs thereof exceed $7,000.00 per mile and/or $2,000.00 per bridge crossing or culvert crossing. Said reimbursable claims shall be treated as follows: a) Prior to undertaking the work, the party responsible for the work as outlined in Exhibit A shall first seek and obtain approval from the other party. The City and the County specifically agree that such approval shall not be unreasonably withheld. In the event of an emergency, pre-approval shall not be required prior to performing the work. b) Upon obtaining approval and upon completion of the work, the responsible entity, as set out in Exhibit A shall submit a written claim to the other party, requesting reimbursement for 50% of those amounts exceeding $7,000.00 per mile and/or $2,000.00 per bridge crossing or culvert crossing, itemizing the work performed and date completed. c) The party receiving the claim shall pay or dispute said claim in a timely manner. d) This agreement neither pertains to nor governs new construction work.. 7. LIABILITY AND THIRD-PARTY RIGHTS: Nothing herein is intended to alter the City's and/or the County's ultimate responsibility for their own right-of-way, including liability for or immunity from third party claims. Nor is this 28E Agreement intended to create any third- party benefits. Rather, this Agreement is intended as an efficient way to maintain the quality of life for both rural and urban living, and thereby protect the public interest during transition from rural to urban development as land is annexed into the City. 8. PERMITS: The political subdivision within which the road right-of-way is located shall be responsible for issuing drive and utility permits. Both entities acknowledge that jurisdiction of the road right-of-way may be divided at its centerline, with each entity responsible for drive and utility permits on one side of the road right-of-way. 9. SPEED LIMITS: Speed limits shall be established by mutual agreement between the City and the County and adopted jointly by ordinance or resolution. In the absence of such ordinance or resolution, the speed restrictions of Iowa Code §321.285, as amended, shall apply. 10. MUNICIPAL UTILITIES: On the road segments listed on Exhibit A, upon review and approval of the County Engineer, the County hereby grants to the City the use of County right-of- way for the installation and maintenance of City-owned utilities, which approval shall not be unreasonably withheld. The County is neither responsible nor liable for the installation or maintenance of City-owned utilities located within the County rights-of-way. 11. NOTICES: Any notice by County to City is effective by ordinary mail addressed to: Public Works Director City of Iowa City 410 East Washington Street Iowa City, IA 52240 Any notice by City to County is effective by ordinary mail addressed to: Johnson County Engineer Johnson County Secondary Road Department 4810 Melrose Avenue West Iowa City, IA 52246 12. EFFECTIVE DATE: This Agreement shall be effective when approved and signed by both the Johnson County Board of Supervisors and the City Council of Iowa City, and filed with the Iowa Secretary of State and the Johnson County Recorder as provided in Section 28E.8 of the Code of Iowa (2003). 13. DURATION AND TERMINATION: Once effective, this Agreement shall be in effect for five (5) years after the date it is executed. At the end of the five (5) year effective period, the Agreement shall be automatically renewed for an additional five (5) year period unless the County or the City objects in writing to such renewal prior to the renewal date. Either party may terminate this agreement upon thirty (30) calendar days written notice of termination to the other party at the address listed in paragraph 11 above. 14. REVIEW OF THE AGREEMENT: At any time during the term of the Agreement either the County or the City may initiate review of this Agreement by contacting the other party, at which time both parties shall consider modifications of the Agreement, as appropriate. Annexation or de-annexation of land by the City, which includes any portion of the roads listed herein, shall require either renegotiation of this Agreement or alteration of Exhibit A as provided for above. 15. INTERPRETATION AND ENFORCEMENT: Interpretation and enforcement of the Agreement shall be in accordance with Chapter 28E of the Code of Iowa (2003) and statutes respecting the rights and responsibilities of the political subdivisions. 16. DISPUTE RESOLUTION: Matters in dispute or subject to interpretation shall be first submitted to the parties for resolution prior to either party pursuing administrative or judicial remedies. In the event such matters must be submitted to the parties, they shall be submitted specifically to Public Works Director of the City of Iowa City, as representative for the City, and to the Johnson County Engineer, as representative for the County, who will both make a good faith effort to resolve the dispute. 17. SUPERSEDING EFFECT: This agreement replaces and supersedes any existing 28E agreements between the City of Iowa City and Johnson County relating to road maintenance responsibilities for those road right-of-ways listed on Exhibit A. JOHNSON COUNTY This agreement was approved by official action of the Johnson County Board of Supervisors in official session on the __ day of ,2005. Sally Stutsman, Chairperson Johnson County Board of Supervisors Attest: County Auditor/Designee CITY OF IOWA CITY This agreement was approved by official action of the City Council of Iowa City in official session on the ! day of ,2005. City of Iowa city ~ityx'Clerk/Designee EXHIBIT '"A" STREET JURISDICTION MAP IOWA CITY / JOHNSON COUNTY CORPORATE LIMITS MAINTENANCE RESPONSIBILITIES AUGUST 2003 STREET PLOWING MOWING SWEEPING SIGNS PAVEMENT NOTES AMERICAN LEGION ROAD IOWA CITY JOHNSON N/A IOWA CITY iOWA CITY Scott Boulevard to Taft Avenue COUNTY DANE ROAD IOWA CITY IOWA CiTY N lA IOWA CITY IOWA CITY North of Mormon Trek Boulevard JOHNSON JOHNSON lC Pays for Dust DEER CREEK ROAD JOHNSON JOHNSON N/A Melrose Avenue Nodh to City LirnJts COUNTY COUNTY COUNTY COUNTY Control JOHNSON JOHNSON lC TO Paint and DUBUQUE STREET JOHNSON JOHNSON IOWA CITY Invoice County 1-80 to Butler Bridge COUNTY COUNTY COUNTY COUNTY JOHNSON Effective upon KI'[TY LEE ROAD JOHNSON COUNTY IOWA CITY IOWA CiTY IOWA CITY C~ty acceptance Urban Cross Section COUNTY West side Only of improvements JOHNSON JOHNSON (ITTY LEE ROAD JOHNSON JOHNSON N / A Rural Cross Section COUNTY COUNTY COUNTY COUNTY LANDFILL ACCESS ROAD IOWA CITY IOWA CITY N/A IOWA CITY IOWA CITY ( Hebl Road ) LOWER WEST BRANCH ROAD IOWA CITY JOHNSON N/A IOWA CITY IOWA CITY Scott Boulevard to Taft Avenue COUNTY MAIER ROAD IOWA CiTY IOWA CITY N/A IOWA CITY IOWA CiTY Rohret Road to End of Chip Seal MELROSE AVENUE IOWA CITY IOWA CITY N / A IOWA CITY IOWA CITY West To City Limits NAPLES AVENUE IOWA CITY iOWA CITY N/A IOWA CITY IOWA CITY Highway 1 to South End of PCC NAPOLEON STREET IOWA CITY IOWA CITY N/A IOWA CITY IOWA CITY Sand Road to South Plant Access Road JOHNSON JOHNSON JOHNSON lC To paint and OLD HWY 218 (formerly Hwy 921) IOWA CITY N/A Invoice County City Umts to Highway 923 COUNTY COUNTY COUNTY JOHNSON JOHNSON JOHNSON lC Sweeg~ North to PRAIRIE DU CHIEN IOWA CITY IOWA CITY 1-80 to Kyle Drive COUNTY COUNTY COUNTY End of Curb &Gutler ROCHESTER AVENUE JOHNSON IOWA CITY IOWA CITY IOWA CITY IOWA CITY Scott Bouleva, rd to City Emits COUNTY ROHRET ROAD IOWA CITY IOWA CITY IOWA CITY ~OWA CITY IOWA CITY To West End of PCC JOHNSON JOHNSON SAND ROAD JOHNSON JOHNSON N/A Sycamore Road to City Emits COUNTY COUNTY COUNTY COUN3~ ADJACENT SCO3~' BOULEVARD IOWA CITY PROPERTY IOWA CITY IOWA CITY IOWA CITY American Legion Road to RR Tracks OWNERS SOUTH PLANT ACCESS ROAC IOWA CITY IOWA CITY N/A IOWA CITY IOWA CITY SYCAMORE STREET IOWA CITY IOWA CITY N/A IOWA CITY IOWA CITY City Limits to Sand Road TAFT AVENUE JOHNSON N/A iOWA CITY IOWA CITY American Legion Road to Lower West IOWA CITY COUNTY Branch Road lC Maintains Edge 420TH STREET JOHNSON JOHNSON N / A JOHNSON JOHNSON Ruts at Intersection Highway 6 to City Limits COUNTY COUNTY COUNTY COUNTY Radius Regular maintenance of cross road drainage pipes, structures and guard rails is performed by the underlying entity. Major maintenance a, ctivities in ALL ROADS excess of $7000 per lane mile and $2000 per calvert crossing or bridge will be handled per the terms of the 28E Agreement between the City and Ihe County. Pavement markings are maintained by the entity responsible for signs. Prepared by: Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, ph. (319)356-5030 RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LISTING AGREEMENT WITH HARRY R. WOLF OF NAI IOWA REALTY COMMERCIAL TO LIST FOR LEASING PURPOSES COMMERCIAL SPACE WITHIN THE COURT STREET TRANSPORTATION CENTER WHEREAS, the Court Street Transportation Center will have two units of commercial space available with the facility upon completion of the project; and WHEREAS, such commercial space will be made available for commercial leasing; and WHEREAS, City staff, following interviews with real estate brokers, recommends Harry R. Wolf of NAI Iowa Realty Commercial be selected to assist the City of Iowa City in the leasing of said commercial space; and WHEREAS, the parties have negotiated a listing agreement setting out the terms and conditions of the listing agreement; and WHEREAS, it would be in the public interest of the City of Iowa City to enter into said listing agreement to assist in the leasing of such commercial space. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The listing agreement by and between the City of Iowa City, Iowa and Harry R. Wolf of NAI Iowa Realty Commercial, copy of which is on file with the City Clerk, is in the public interest, and is hereby approved as to form and content; and 2. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said listing agreement in duplicate for and on behalf of the City of Iowa City. Passed and approved this __ day of February, 2005. MAYOR ATTEST: CITY CLERK Approved by: City Attorney's Office