HomeMy WebLinkAbout2005-02-17 Info Packet CITY COUNCIL INFORMATION PACKET
CITY OF IOWA C~TY February 17, 2005
www.icgov.org
IP1 Tentative City Council Meetings and Work Session Agendas
Letter from Mayor Lehman to Federal Legislators: National Guard Readiness Center
IP3 Letter from Thomas lq. Gelman to the City Manager: Gilbert-Linn Street Historic District
IP4 Memorandum from the Public Works Director to the City Manager: I/Voolf AYenue Brid§e
IP5 E-mail from Sue Faith, Assistant Coordinator, to Mr. VanDorpe: Storm Ready Certification
IP6 E-mail from Sharon Meyer: Public Leadership Meeting April 5, 2005
IP7 Agenda Packet for: February 17 PAI¥ Board of Directors Meeting
Minutes [Approved]: Deer Task Force: January 15, 2005
L PRELIMINARY DRAFT/MINUTES
IP9 Telecommunications Commission: January 24, 2005
IP10 Deer Task Force: February 15, 2005
IPll Scattered Site Housing Task Force: January 31, 2005
IP12 Scattered Site Housing Task Force: January 24, 2005
IP13 Economic Development Committee: February 1, 2005
IP14 Planning and Zoning Commission: February 3, 2005
IP15 Housing and Community Development Commission: January 20, 2005
I -~ z ~''02-17-05i
~~ IP1
~ City Council Meeting Schedule and
~ Work Session Agendas February 16,2005
CITY OF IOWA CITY
www.icgov.org
] TENTATIVE FUTURE MEETINGS AND AGENDAS I
· MONDAY, FEBRUARY 28 Emma J. Harvat Hall
6:30p City Conference Board Meeting
Separate Agenda Posted
Council Work Session
· TUESDAY, MARCH 1 Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
· FRIDAY, MARCH 4 Emma J. Harvat Hall
12:00p Luncheon Meeting with Area Legislators
· MONDAY, MARCH 21 Emma J. Harvat Hall
6:30p Special Council Work Session
· TUESDAY, MARCH 22 Emma J. Harvat Hall
7:00p Special Formal Council Meeting
· MONDAY, APRIL 4 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, APRIL 5 Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
· MONDAY, APRIL 18 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, APRIL 19 Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
· WEDNESDAY, APRIL 27 Coralville City Hall
4:00p Joint Meeting
· MONDAY, MAY 2 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, MAY 3 Emma J. Harvat Hall
7:00P Regular Formal Council Meeting
· MONDAY, MAY 16 Emma J. Harvat Hall
6:30p Council Work Session
· TUESDAY, MAY 17 Emma J. HarvatHall
7:00p Regular Formal Council Meeting
Meeting dates/times/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters
IP2
CITY OF IOWA CITY
410 East Washington Street
February 3, 2005 Iowa City, Iowa 52240- 1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
The Honorable Jim Leach
House of Representatives
2186 Rayburn House Office Building
Washington, D.C. 20515
Dear Mr. Leach:
The Iowa City City Council joins with the Johnson County Board of Supervisors and other local
area communities in support of the release of funding in FY 2006 for the new National Guard
Readiness Center in Iowa City. We understand that 'replacement of the present outdated facility
with a new, modern Readiness Center is a key element in the implementation of the plan to
consolidate and relocate other Iowa National Guard units, along with the 109th Medical
Battalion, to a new Iowa City headquarters.
Iowans, and indeed ail Americans, have come to rely more and more on well trained and
equipped National Guard forces for the public safety and well being of our communities as well
as for the preservation of our national security. We are very proud of the members of the 109th
who answered the call to serve in Iraq during the first year of the war. We see these dedicated
men and women as vital to the public safety and security interests of not only the State of Iowa
but of our entire nation.
We continue to place a high value on the National Guard presence in Iowa City and we support
the expansion of its operations locally. We hope that this project will continue to be regarded as
a very high priority within the national defense budget, and that the funds appropriated for the
new facility will be released at the earliest possible opportunity.
Tha/~ou.
Ernest W. Lehman
Mayor
cc: City Council
Johnson County Board of Supervisors
Mgr/asst/Itrs/gua rdfacility doc
PHELAN TUCKER MULLEN
WALKER TUCKER GELMAN LLP '
321 East Market -' ,~'
A T T 0 R N E Y S A T L A W
Post Office Box 2150
Iowa City, Iowa February 16, 2005
52244-2150
Phone: (319) 354-1104
Fax: (319) 354-6962 Stephen J. Atkins, City Manager
City of Iowa City
410 E. Washington Street
E-mail addresses:
attorney's last name Iowa City IA 52240-1826
@ptmlaw. com
Re: Gilbert-Linn Street Historic District
www. ptmlaw, com
Dear Steve,
Wiliiam V Phelar~ As you are aware, Glen Winekauf and I spoke to the City Council on February 15, 2004
pertaining to the status of the application for the above referred to Historic District. As
Bruce L. Walker indicated, on February 11, 2005 both the revised application and original application
were considered by the State National Register Review Committee (SNRC). Although
Richard M Tucker the Committee's official function is merely to review pending applications, the
Committee also apparently made a decision to recommend the original application rather
Thomas H. Getrnan than abide by the City's directions on the revised application. At the February 15
Council meeting Mercy Hospital asked the Council to instruct the City Attorney or
Gary J. Schmit otherwise pursue communications with the State Historic Preservation Officer to seek
compliance with the City's request pertaining to the revised application, being the only
Margaret P Winegarden application the City of Iowa City has in fact legally approved. We also asked that the
City certify to the State Historic Preservation Officer the number of owners in the
John E. Beasley District (as originally drawn) so that a correct count of owners would be used if the State
Historic Preservation Officer continues its refusal to abide by the City's request and
forwards the original application to the National Park Service.
Dean D. CarringXon
At the February 15 meeting the Council indicated it would review Mercy Hospital's
Susan J. Frye
request at its next work session and instructed the City Attorney to confirm the correct
count of property owners. I have already been in contact with Eleanor Dilkes and
appreciate her timely efforts to verify the correct property owner count and forward that
information to the State Historic Preservation Office.
Pope S. Yamada
This morning Ron Reed, Glen Winekauf and I spoke with Anita Walker who, among
Daniel W. Boyle other positions, is the Executive Director of the State Historical Society of Iowa and as
such the State Historic Preservation Officer. We advised Ms Walker of the confusion
and concern that has resulted because of her office's failure to accept the position of the
City of Iowa City with regard to the pending application. Her Deputy, Lowell Soike, was
William M Tucker insistent that the City's initial application was a valid application and has never been
[1922 2003] officially withdrawn and they have the prerogative to pursue the original application
even though they have been advised by the City Attorney and others that the original
Charles A. Mullen
[1937-2001] application was not approved consistent with applicable regulations and that the revised
application is in fact the preferred and only officially approved application of the City.
February 16, 2005
Page 2
Ms Walker was very diplomatic and indicated she would review the circumstances and
plans to get back in touch with Ron Reed by the end of this week.
In the course of our conversation with Anita Walker, we requested that a final decision
and forwarding of the application to the National Park Service be deferred at least until
the City Council had an opportunity to review and provide guidance to the City Attorney
as to the City's response to the recommendation of the SNRC and the position the
Deputy Historic Preservation Officer has taken. Ms Walker specifically asked us to
ask you to send a letter to her requesting that she, as the State Historic
Preservation Officer, and her office hold off on forwarding the application to the
National Park Service at least until the City Council has had a chance to meet at its
next informal meeting to discus the matter and allow the City Attorney to
communicate with the Historic Preservation Office as may then be instructed by
the Council. Ms Walker indicated a willingness to hold off so long as the request
was made by you representing the City.
Prior to Ms Walker's recommendation, we had specifically asked whether there was a
compelling reason why the application needed to be forwarded to the National Park
Service early next week and whether it was reasonable to ask for delay up to and
including the running of the 75 day notice period specified in the Notice to All Owners
provided on January 12, 2005. There was no compelling reason given, only a desire to
forward the application as soon as it was complete. We also confirmed that as the State
Historic Preservation Officer Anita Walker has the final decision on the nomination.
Based on the foregoing, we are seeking your immediate assistance in communicating in
writing to Anita Hill, with a copy to Lowell Soike, Deputy State Historic Preservation
Officer, requesting that the forwarding of the Gilbert-Linn Street Historic District be
temporarily delayed until such time as the City Council has had a chance to meet and
respond to the February 15 actions of the SNRC to ignore the City's request and
recommend the original application.
Thanks very much for your cooperation on this matter.
Very truly yours,
THG:kc
cc: Mercy Hospital
Ernie Lehman, Mayor
Eleanor Dilkes, City Attorney
City of Iowa City
MEMORANDUM
TO: Steve Atkins, City Manager
FROM: Rick Fosse, Public Works Director r~_,~_..,
DATE: February 16, 2005
RE: Woolf Avenue Bridge
On Friday, February 11th, it was noted that a piece of concrete had fallen off the Woolf
Avenue Bridge. City staff and a structural engineering consultant immediately inspected the
bridge to assess the situation and determine if there was any hazard to the public. We
found that in addition to the area that spalled, there were two other spots that were
cracked. It was determined that the spalled area and the cracks did not pose any threat to
the structural integrity of the bridge and did not present a hazard to vehicles or pedestrians.
On Monday, February 14TM, the bridge was inspected in greater detail and loose concrete
was removed from the two cracked areas. At the base of all three areas of concern, a piece
of wood was found that had been cast into the concrete of the bridge. This wood remained
from part of the formwork from when the concrete deck was cast. Over time, the wood
deteriorated and absorbed enough water that when it froze, the expansive forces cracked
the concrete. The detailed inspection on the 14th also confirmed that the problems pose no
structural threat to the bridge and are cosmetic in nature.
We are working with our structural engineering consultant to develop repair plans as well as
identify other locations where form supports may remain and develop a plan to prevent
problems that may be caused by them.
Iowa Bridge and Culvert constructed the WoolfAvenue Bridge in 1998 at a cost of $1.3 M.
We have been in contact with the contractor and anticipate that they will cover the cost of
the repairs. Repairs will need to wait until warmer weather when the thermal mass of the
bridge is warm enough to assure a bond with the repair materials.
CC: Ron Knoche, City Engineer
Pmze 1
02-17-05
Marian Karr IP5
From: Tom Hansen [jocoema@co.johnson.ia.us]
Sent: Friday, February 11,2005 1:43 PM
To: pvandorpe@ijsb uiowa.edu
Cc: Charles Green; Rocca, Andy - ICFD; council@iowa-city.org; david-skorton@uiowa.edu
Subject: Storm Ready certification
Dear Mr. VanDorpe,
Chief Green forwarded a copy of your inquiry and his reply re: Storm Ready certification to our office. Storm Ready is an
excellent program and basically Johnson County and Iowa City are in compliance with all requirements. Application was
made 3 years ago and due to some reorganizations being made in the Quad Cities National Weather Service office the
outcome was not as expected and as our office became busier with Homeland Security issues Storm Ready moved lower
on the pile of things to be done.
Basically, to become StormReady the community must have a 24-Hour Warning Point and an Emergency Operations
Center, local weather and water monitoring equipment or the means to obtain the information, a means to disseminate the
warning/information, weather radios located in strategic locations and a community education/awareness training
program.
I was in Davenport yesterday and visited with the National Weather Service and can assure you that Johnson County's
application will be handled in the near future. StormReady certification for U of I is a bit more complicated but the Johnson
County Emergency Management Office would be more than willing to answer questions.
Your questions are timely as we approach tornado season and are starting our annual training programs. In fact, I would
encourage you to attend Spotter Training and attach a copy of the flyer distributed.
If you have further questions please feel free to contact Tom Hansen the Emergency Management Coordinator or myself
at 356-6028.
Thanking you again for your interest in the safety of the citizens of Johnson County, Iowa City and the University of Iowa.
Sue Faith
Assistant Coordinator
2/11/2005
Johnson County
2005
SpotterTra' '
Date: Thursday, March 3rd
Time: Dinner at 6:30 - Program at 7:00 PM
Where: Johnson County Fairgrounds
Who: Anyone with an interest in weather spotting or who is
responsible for the safety of others.
Speaker: Donna Dubberke - National Weather Service
Sponsor: Johnson County Emergency Management
What next: RSVP 356-6028 by Monday, February 28th if you plan
to come for dinner.
Public Leadership Meeting Page 1 of 1
From: Langston, Linda [Linda. Langston@l[nncounty.org]
Sent: Friday, February 11, 2005 2:33 PM
To: Tom Svoboda (E-mail); Paul Pate (E-mail); Paula Freeman-Brown (E-mail); Paula Freeman-Brown (E-mail
2); Don Gray (E-mail); Don Gray (E-mail 2); Dale A. Stanek II (E-mail); William Voss (E-mail); Thomas C.
Patterson (E-mail); Thomas C. Patterson (E-mail 2); Doug Kamberling (E-mail); John Nieland (E-mail);
JohnNieland (E-mail 2); Rick Elliott (E-mail); Rick EIliott (E-mail 2); Larry Dauenbaugh (E-mail); Randy H.
Fours (E-mail); William Cooper(E-mail); Rozena McVey (E-mail); jeff-davidson@iowa-city.org;
doug.elliott@ecicog.org; Casie Kadlec (E-mail); Connie Evans(E-mail); Coralville (E-mail); Coralville (E-
mail); Dee Vanderhoef (E-mail); Hills (E-mail); Iowa City (E-mail); Iowa City (E-mail); J. Patrick White (E-
mail); Jo Hogarty (E-mail); Johnson County Supervisors (E-mail); LanePlugge (E-mail); Lone Tree (E-mail);
Mike Sullivan (E-mail); North Liberty (E-mail); North Liberty (E-mail); Shueyville(E-mail); Shueyville (E-mail);
Steve Atkins (E-mail); Tiffin (E-mail); University Heights (E-mail)
Cc: Goldberg, Mike
Subject: Public Leadership Meeting
Please mark your calendars for April 5, 2005 at 4:30p.m. for the next Public Leadership meeting.
An agenda will be sent prior to that date.
NOTE CitANGE OF LOCATION: The meeting will be held at the Kirkwood EMA (the Environmental Training Center), 6301
Kirkwood Blvd. SW, Cedar Rapids. (Rather than Howard R. Green Co.)
Sharon Meyer
Administrative Assistant
Administrative Services
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-
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2/11/2005
Agenda
!
AGENDA m IP7 i
PAI'V BOARD OF DIRECTORS MEETING
Thursday, February 17th, 2005
7:00 pm
PATV - 206 Lafayette Street
1. Call meeting to order
2. Consent agenda
3. Approval of December minutes
4. Old business
5. Short public announcements
6. New Business
7. Reports
i. ICTC
ii. Committees
1. Building & Grounds
2. Outreach & Fundraising - City High, CTC fundraisers
3. Technology
4. RefranchJsing
iii. Treasurer
iv. Management- Iowa Shares
8. Board announcements
9. Adjournment
if you have additional agenda items or cannot attend the meeting,
please contact Josh at 338-7035.
http://www.pat*.tv/BOD html Page 1 of 2
PATV Board of Directors' Meeting - FINAL (2/14/05)
Thursday, December 16, 2004
7:00 PM
PATV- 206 Lafayette Street
1. Called meeting to order: Jack Fuller called meeting to order at 7:25 PM.
Present were Doug Ailaire (11/04-11/07), Holly Berkowitz (11/04-11/07), Jack
Fuller (12/01-11/07), Brett Gordon (11/04-11/07), Ross Meyer (11/04-11/07),
Steve Newell (11/01-11/07), Phil Phillips (11/03-11/06) and Director Josh Goding
Hannah Weston (11/04-11/07) and John Carhoff (11/02 - 11/05) called.
Adam Burke, staff and Tom Nothnagle (11/01-11/04) were present. Tom came
during executive session.
2. Consent agenda: All consented to agenda.
3. Approval of November minutes: Holly B. requested that BOD review
minutes carefully to advise for edits, and BOD reviewed and edited. Doug A.
moved, Brett (3. seconded to accept November minutes as amended.
4. Old business:
a. Doug A. on elections: Board elects two members of board, membership
elects one. Doug A. and Steve N. cited Bylaws. Holly B. requested vote
for officially electing Hannah Weston onto the BOD. Seconded. BOD
elected Hannah Weston.
b. Rene Paine sent a card. Phil P.: Her plans are the same. Discussed gift
certificate.
5. Short public announcements: None.
6. New business:
a. Adam Burke requested Executive session regarding letter. Brett G.
moved, Phil P. seconded. Jack F: Unanimous OK for executive session
when Tom arrived. Closed session. Holly B. moved to open session.
BOD voted to open.
b. Holly B. will send minutes to Director shortly after BOD mcctings to share
with staff.
7. Reports:
· ICTC: none
· Committees:
i. Building & Grounds: none.
ii. Outreach & Fundraising:
a) Josh: Chili supper to be early February after next BOD
meeting.
iii. Refranchising: Where stand.
* Treasurer: See November, 2004 Profit & Loss report of Steve N.:
Performance of government mutual funds is according to plan.
Membership fee income is higher than budget plan. No significant
differences in budget plan. BOD voted to accept treasurer's report.
(Continued).
c. Treasurer: Steve N.: TIPS investment performing well. There are no
expenses which destabilize financial planning performance. Snow
removal budget OK: One night in January about $120. Phil P. asked
about capital reserve fund. Discussed. Develop goals. Discussed.
d. Management: Josh G. announced:
i. Iowa Shares BOD 2/18/05 in Ames. Josh G. and Adam
Burke will attend.
ii. New class in preproduction in March with Adam.
iii. Producer forum in late March.
8. Announcements: None
9. Adjourned 8:28 PM.
Draft of January 20, 2005 PATV BOD meeting respectfully submitted on
February 15, 2005 at 1:39 PM by Holly Berkowifz, Secretary.
MINUTES FINAL/APPROVED
DEER TASK FORCE MEETING
January 18, 2005
LOBBY CONFERENCE ROOM-CITY HALL
MEMBERS PRESENT: Pat Farrant, Harold Goff, Marty Jones, Jan Ashman,
Peter Jochimsen, Linda Dykstra, Alan Nagel
MEMBERS ABSENT: Pete Sidwell
STAFF PRESENT: Sue Dulek, Kathi Johansen
OTHERS: Tim Thompson (IDNR)
CALL TO ORDER
Chairperson Farrant called the meeting to order at 5:50 pm
RECOMMENDATIONS TO COUNCIL
· None
APPROVAL OF MINUTES
A motion was made by Jones and seconded by Ashman to approve the minutes
of the December 2, 2004 meeting with a minor editing change on page 2.
MEMBERSHIP
A vacancy remains open for the position of biologist/scientist. Task Force
members were encouraged to continue to seek applicants for this position.
SHARPSHOOTING
Johansen reported the Wildlife Management Service Agreement was signed and
submitted to the City of Iowa City by White Buffalo, Inc. Sites are being baited
and White Buffalo, Inc. plan to be in Iowa City from approximately February 1 -
12, 2005. Nagle and Jones began discussion of the Southgate Development,
Walnut Ridge and Camp Cardinal areas. Johansen was asked to contact White
Buffalo to see if they would speak with landowners in these areas to discuss the
possibility of sharpshooting in this area of town.
BOWHUNTING
It was agreed this item will be placed on the next agenda for discussion.
OTHER METHODS OF DEER KILL
Nagle provided deer management documentation from the Cities of Dubuque,
Des Moines, Bettendorf, and Cedar Falls-Waterloo. Ashman commented that
within a report previously received from the City of Coralville regarding bow and
arrow hunting it mentions the count of arrows shot. Ashman suggested for
discussion purposes it would be good to know the number of arrows recovered
since they are extremely sharp. Nagel asked if the task force is going to consider
other methods of deer control. Ashman responded that based on prior
discussion we would not trap and shoot or trap and relocate. Ashman continued
that the Task Force is interested in the aspect of contraception but it isn't ready
yet and it would need to be conducted in an enclosed area. Farrant said at this
time the two methods of deer management will be sharpshooting and bow and
arrow hunting.
A question was raised about the long-range annexation of property. Task force
members questioned what area on the west side of town will be annexed. Nagel
suggested the City keep deer management in mind when annexing land. Jones
commented that we have taken part in creating the deer problem since we have
displaced timber with row crop and pushed animals into any area available to
them. Dulek suggested inviting a member from Planning and Community
Development to attend a future meeting to discuss annexation plans. Johansen
will follow-up on this.
Ashman inquired if the DNR has tested for Chronic Wasting Disease. Thompson
replied samples taken during hunting season were taken to Ames and all tested
negative for the disease. Samples were also tested for Lyme Disease and the
results were also negative.
DEER REFLECTORS
Misha Goodman, Animal Control, gave a presentation to task force members on
the Streiter Deer Reflector System currently in place. Goodman said reflectors
are currently installed on Dodge, Dubuque and Rochester. Goodman stressed
the care and maintenance of the reflectors need to be maintained. Goodman
explained the reflectors are made of plastic and are in a triangle shape. They are
set at a certain height equal to the headlights of cars. These reflectors are
attached to posts and need to be in an upright position at the correct angle. In
the past the Engineering Department has provided assistance with proper height
and angle. These reflectors act as an invisible fence to motorists but deer will see
light as a result of vehicle headlights. If one reflector is down then essentially you
have a "hole" in the fence. At this time some reflectors need to be replaced and
we need to keep them clean. Ashman asked if Animal Control needed help in
cleaning them. Goodman responded they would like to use a truck that has a
sprayer attached so they can drive by and wash them off. The Equipment
Department or Parks and Recreation may have a sprayer that can be used. In
the past it was suggested that the City look into an "Adopt-A-Highway" program
for the reflectors. Farrant commented that liability may be an issue. Goodman
responded that Adopt-A-System has been used elsewhere. The organization
adopting the system simply paid to have the reflectors maintained and in turn
had their name printed on a sign.
Goff asked how effective the reflectors are long term. Goodman said British
Columbia folks have been using them for an extended period of time. Their
statistics may be helpful. Nagel mentioned the reports he has read stated
reflectors work well after they are immediately installed but not as well in the
longer term. Nagel suggested we obtain more data. Goodman said people who
live in the area where the reflectors are located would agree they do indeed
work. Goodman also mentioned she no longer receives phone calls complaining
of deer in these areas.
Farrant and Ashman agreed data from the police reports need to be organized.
The reflector posts are numbered and it was suggested this number be included
on the deer/vehicle strike reports. Additional information to consider for reports
would be to verify if headlights were on and the type of vehicle used in the
accident. Goff suggested reviewing the number of accidents that occur during the
day and evening hours. Goodman suggested having someone compile this
information into a database. Goodman mentioned she has a volunteer who is a
statistician that may be interested in this project. Jochimsen asked if we want to
expand the system as Melrose has always been a problem. Ashman suggested
compiling data, review costs, and consider plans for Melrose.
EDUCATIONAL PROGRAM - LARRY STONE
The program, Whitetail Deer; Treasure, Trophy or Trouble? is scheduled for
Monday, March 28, 2005 at Parkview Church. This program is expected to be
one hour in length and is set to begin at 7:00 p.m. Johansen will prepare a
media release and advertise this program on the City's website.
DISCUSSION OF HANDOUTS
Johansen mentioned she has received several documents from Inara Powers of
the Cedar Rapids Deer Task Force. Iowa City Task Force members expressed
interest in receiving this documentation and it will be distributed to them in their
next agenda packet.
REVIEW 2004-2005 DEER MANAGEMENT PLAN
It was agreed this item will be placed on the next agenda for discussion.
COMMUNITY COMMENT
None.
OTHER
The letter and references submitted by Mr. Gary Brown for consideration for
sharpshooting services was reviewed. Task force members would like more
detailed information. Johansen was asked to send a letter to Mr. Brown
requesting a detailed resume. Further documentation on his experience,
techniques, policies and procedures, selecting bait sites and weapon use will be
needed.
Thompson mentioned the USDA may be eligible to provide assistance to Iowa
City for the deer management program. Johansen was asked to contact the
USDA for further information. Thompson also commented due to the snow cover
and the availability of a helicopter the DNR may have the aerial count done as
early as next week.
NEXT MEETING
Tuesday, February 15, 2005 at 5:45 pm Lobby Conference Room
ADJOURNMENT
Motion to adjourn was made by Jones and seconded by Ashman. Meeting
adjourned at 7:30 p.m.
Minutes submitted by Kathi Johansen
Deer Management Task Force
Attendance Record
2005
1/18 2/15
J. Ashman X
L. Dykstra X
P. Farrant X
ti. Goff X
M. Jones X
P. Sidwell A
A. Nagel X
P. Jochimscn X
Key:
X - Present
A Absent
NM No Meeting
M1N UTES DRAFT
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, JANUARY 24, 2004- 5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Jim Pusack, Terry Smith, Saul Mekies, Brett Castillo, Kimberly Thrower
MEMBERS ABSENT:
STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling, Bruce Heppner-
Elgin
OTHERS PRESENT: Kevin Hoyland, Perry Ross, Beth Fisher, Josh Goding, Cindy Smith,
Susan Rogusky, Jon Koebrick, Phil Phillips
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Goding reported that PATV will offer a new workshop, pre-productions techniques, beginning
February 6. A chili supper fundraiser will be held February 10 at Old Brick. A producer's forum will
be held March 10 from 7-9 p.m. Hoyland reported that the school district has received quotes for the
cost to incorporate power point or other computer-generated presentations. Ross said the school
district allocated $6000 for improvements, of which about one third went towards new audio
equipment. It is hoped that the new production facilities at West High will improve video quality.
Pusack said that the school foundation could write a grant for equipment upgrades. Fisher reported that
two students from the University of iowa are taking a practicum with the library channel. The WSUI
radio program "Big Brain" will broadcast a show from the library, which will be cablecast on the
library channel. Hardy reported that the Legislative Forums featuring local state legislators and
sponsored by the League of Women Voters will again be cablecast on the City Channel. The
Community Television Service has taped or will tape the Free Medical Clinic's fundraiser, the Ag
Breakfast series, an AARP forum, and the Iowa City Foreign Relations Council lectures. Interactive
Channel 5 will carry the Charter Review Commission public hearing live. Shaffer noted that there has
been some talk in Washington DC ora revamp of the 1996 Cable Act. Castillo reported that regarding
the franchise extension the franchise and ordinance are being reviewed for language that needs to be
updated to meet current conditions. Castillo said he has made a list summarizing the changes in the
new franchise and will distribute it for the Commission to review. Shaffer said it appears that the
negotiations are finished. The draft franchise and ordinance will be provided to Commissioners well in
advance of the public hearing. After reviewing the tasks remaining, the Commission meeting
schedule, and considering spring break it was decided to review the franchise documents at the regular
February 28 meeting, and to hold a public hearing as the first item for the March 28 meeting. If there
are no additional considerations arising out of the public hearing a recommendation could be made at
the March 28 meeting.
APPROVAL OF MINUTES
Smith moved and Thrower seconded a motion to approve meeting minutes of December 2004. The
motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
None.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER iSSUES
Shaffer referred to the complaint reports included in the packet and noted that there were 5 complaints
in the last month. There was one complaint about a digital box not working, one wanting competition,
one wanting a paper receipt when a bill is paid on Mediacom's website, one wanting to tell ifa bill has
been paid available on Mediacom's web site, and one that service was not cancelled as requested
resulting in continued billing. All complaints that could be resolved have been.
MEDIACOM REPORT
Koebrick reported that Mediacom is going over the documents relating to the franchise extension and
anticipates getting back to the City with their review by the end of the week. Castillo asked about
Mediacom delivering the Fox channel's high definition (HD) signal. Koebrick said that while the Fox
channel has yet to install an HD transmitter, Mediacom has a direct fiber link to their studio and can
send their HD signal.
UNIVERSITY OF IOWA REPORT
No representative was present.
PATV REPORT
Goding reported that PATV will offer a new workshop, pre-productions techniques, beginning
February 6. A chili supper fundraiser will be held February 10 at Old Brick. A producer's forum will
be held March 10 from 7-9 p.m.
SENIOR CENTER REPORT
Rogusky distributed the SCTV program schedule and reported that nine new programs have been
produced in the last month.
IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT
Hoytand reported that they have received quotes for the cost to incorporate power point or other
computer-generated presentations. Pusack said that the Community Television Group makes an
annual grant for equipment and said that may be a source of funds for improvements. Hoyland noted
that the audio system has been improved, but the lighting still has room for improvement. Ross said
the school district allocated $6000 for improvements, of which about one third went towards new
audio equipment. It is hoped that the new production facilities at West High will improve video
quality. Hardy said that it would take about $25,000-30,000 to match production quality of City
Council meetings. Pusack said that the school foundation could write a grant for equipment upgrades.
LEGAL REPORT
No representative was present.
LIBRARY REPORT
Fisher reported that two students from the University of Iowa are taking a practicum with the library
channel. The WSUI radio program "Big Brain" will broadcast a show from the library, which will be
cablecast on the library channel. The library channel will cablecast the annual spelling bee held next
month. There was an equipment failure that has now been fixed.
KIRKWOOD REPORT
No representative was present.
MEDIA UNIT
Hardy reported that the Legislative Forums featuring local state legislators and sponsored by the
League of Women Voters will again be cablecast on the City Channel. The Community Television
Service has taped or will tape the Free Medical Clinic's fundraiser, the Ag Breakfast series, an AARP
forum, and the Iowa City Foreign Relations Council lectures. Interactive Channel 5 will carry the
Charter Review Commission public hearing live. The video on demand service continues to grow.
CABLE TV ADMINISTRATOR REPORT
Shaffer reported that two seats on Telecommunications Commission will be up at the end of March
and encouraged anyone interested in applying to do so. Shaffer said he is working with Jon Koebrick
to get program listings for the Interactive Channel 5 on the TV Guide channel. Shaffer noted that there
has been some talk in Washington DC of a revamp of the 1996 Cable Act. Promotion for the
refranchising public hearing is being planned. Spots on the access channels, ads in the newspapers, a
notice on the City web site, and spots on WSUI and KSUI will be utilized.
REFRANCHISING UPDATE
Castillo reported that the franchise and ordinance are being reviewed for language that needs to be
updated to meet current conditions. Koebrick said that he just recently had a chance to review the
proposed franchise. Castillo said he has made a list summarizing the changes in the new franchise and
will distribute it for the Commission to review. Shaffer said it appears that the negotiations are
finished. The draft franchise and ordinance will be provided to Commissioners well in advance of the
public hearing. Smith clarified that first the franchise and ordinance need to be finished in final form
and distributed to Commissioners for review. Next, the public hearing will be held. After the public
hearing the Commission will need to discuss and make a recommendation to the City Council.
SET DATE FOR PUBLIC HEARING REGARDING EXTENSION OF FRANCHISE BETWEEN
MEDIACOM AND THE CITY OF IOWA CITY.
After reviewing the tasks remaining, the Commission meeting schedule, and considering spring break
it was decided to review the franchise documents at the regular February meeting, February 28 and to
hold a public hearing as the first item for the March 28 meeting, if there are no additional
considerations arising out of the public hearing a recommendation could be made at the March 28
meeting. Shaffer will request that the City's consultants, Rice, Williams, be available for the March 28
meeting. Rice, Williams will be asked to be available by phone for the Feb. 28 meeting. It was agreed
to videotape the public hearing and to cablecast it live.
ADJOURNMENT
Smith moved and Mekies moved to adjourn. The motion passed unanimously. Adjournment was at
6:35 p.m.
Respectfully submitted,
Drew Shaffer
Cable TV Administrator
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
01/01/03 to CURRENT
Meeting Date Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusack
Thrower
6/2/03 X X X X X
7/28/03 x x x x x
8/25/03 x x x x o/c
9/22/03 x x x x o/c
10/27/03 x x x x o/c
11/24/03 x x o/c x x
12/15/03 o/c o/c x x x
1/2/04 x o/c x x x
1/26/04 x x x x ×
2/23/04 x o/c x o/c x
3/22/04 x x x x x
4/26/04 x x x x O/C
5/24/04 x x O/C x x
6/28/04 x x x o/c x
7/26/04 o/c x x x x
8/26/04 did not meet did not meet did not meet did not meet did not meet
9/27/04 X X X X X
1 O/25/04 X X
11/04 Did not meet Did not meet Did not meet Did not meet Did not meet
X X X X X
12/20/04
1/24/05 X X X X X
(X) = Present
(O) = Absent
(O/C) = Absent/Called (Excused)
MINUTES DRAFT
DEER TASK FORCE MEETING
FEBRUARY 15, 2005
LOBBY CONFERENCE ROOM - CITY HALL
MEMBERS PRESENT: Pat Farrant, Alan Nagel, Harold Goff, Pctc Sidwell, Linda
Dykstra
MEMBERS ABSENT: Jan Ashman, Peter Jochimsen, Martin Jones
STAFF PRESENT: Kathi Johansen, Karin Franklin
OTHERS: Tim Thompson (IDNR)
CALL TO ORDER:
Chairperson Farrant called the meeting to order at 5:56 PM.
RECOMMENDATION TO COUNCIL:
Chairperson Farrant noted that they do have an application for the biologist/scientist seat
on the Task Force. Nagel briefly discussed the applicant. Sidwell moved to accept the
application of Gene Szymkowiak to fill the open position; seconded by Goff. Motion
passed 5 to 0.
APPROVE MINUTES OF JANUARY 18, 2005, MEETING:
Chairperson Farrant asked if anyone had any observalions or corrections to the minutes.
Goff noted that on the 3rd page, top paragraph, that the wording does not sound right.
After a brief discussion, it was decided to change this to "work best only after
immediately installed" or "are most effective after...". Nagel noted one other point, on
page 2, first full paragraph, "Nagel suggested that the City should keep deer management
in mind when ..." and he asked for some clarity here. Johansen will make these
amendments.
ANNEXATION OF LAND:
Karin Franklin, Director of Planning and Community Development, spoke to the
members about land annexation, and used a map to show them the areas that the City
plans to annex within the next five years. Members asked questions regarding new
developments and whether or not the City is involved in things like fencing issues and
covenants for developments. Franklin noted that the developer typically does covenants,
and the City has little to do with them. The topic of not allowing fencing was discussed,
with members noting that lack of fencing allows more deer into the yards of these
developments. Franklin stated that the Task Force could pass on a strong
recommendation to the City Council for further review of this issue.
DISCUSSION OF DEER MANAGEMENT:
Sharpshoot status: Johansen reported that she does not have a report yet from White
Buffalo, but she does expect this within the next two weeks. Before Tony left on
February 11th, he stated that they were able to shoot approximately 154 deer. Johansen
stated that they did not have any complaints registered during the kill period.
Bow Hunting: Nagel reported that he spoke with people in several different cities about
how they are dealing with this issue. Two reports stated that deer had died in "visible
places" one in Bettendorf and a questionable one in Coralville. He stated the problems
were very minimal. He also spoke with Bruce Freeman about the arrow issue, and
Coralville only counted one or two arrows per deer. The issue of the cost of arrows was
also brought up, and how most hunters will retrieve their arrows due to cost. Goff stated
that he finds this information very useful, and he feels White Buffalo has done a good
job; however, he feels the time has come to use bow hunting as a compliment to the
sharpshooting. Sidwell asked if the topic has ever been brought up to the voters on a
ballot. Thompson stated that that was why the Task Force was created, to be the voice
for the public. Nagel suggested they set a meeting just for the bow hunting issues, as he
would like to see some action taken. (TAPE ENDS)
Other Methods: Thompson noted that he would need to have a list of "special hunt
areas" by March Ist in order to get this approved. Sidwell asked if there was a "better
time" in the year to do a successful hunt, and Thompson noted that the first few weeks of
October are probably best, due to the rutting season.
Deer Reflectors: Johansen will add this issue to the next agenda.
Handouts: Johansen briefly reviewed the handouts that the members received. She
stated that she had contacted the U.S.D.A., as directed by the Task Force, and the
response is included in their handouts. The discussion turned to obtaining information
from the U.S.D.A. on optional kill methods and costs. It was decided that Johansen
would respond to the U.S.D.A. letter and would ask for this information. Thompson
reported on the recent deer count and explained his handout to the members. He stated
the numbers shown were before the sharpshooting. Farrant noted that the numbers were
down. Thompson noted there are approximately 45 deer per square mile. Johansen noted
that the members also received a handout regarding Mr. Gary Brown and asked if they
would like to have this added to the next agenda. Members agreed to this.
REVIEW 2004-2005 DEER MANAGEMENT REPORT:
Chairperson Farrant asked the members if they wanted to review this at this evening's
meeting, or would they prefer to do their own review. Members agreed that they would
review the report and make suggestions. Farrant asked that the members give her
feedback by the 25th, and she will then come up with a final draft for review at the next
meeting.
COMMUNITY COMMENT:
None.
OTHER BUSINESS:
Johansen reported that she spoke with Barb Coffey, Document Services Supervisor, to
place notice on the City's web page pertaining to the presentation by Larry Stone on
March 28, "Whitetail: Treasure, Trophy or Trouble? Johansen will follow-up with
Cofl'ey on this topic. Discussion turned to getting flyers out in public places to notify the
community of this program. Johansen will bring them to the next meeting for members
to post throughout the community.
SET AGENDA AND TIME FOR NEXT MEETING:
It was decided to set an extra meeting to discuss other methods of deer kill. This meeting
will be March 1st at 5:45 PM.
The next regularly scheduled meeting will be March 22"d at 5:45 PM.
ADJOURN:
Goff moved to adjourn the meeting at 7:28 PM; seconded by Nagel.
Deer Management Task Force
Attendance Record
2005
1/18 2/15
J. Ashman X A
L. Dykstra X X
P. Farrant X X
H. Goff X X
M. Jones X A
P. Sidwell A X
A. Nagel X X
P. Jochimsen X A
Key:
X = Present
A = Absent
NM = No Meeting
MINUTES PRELIMINARY
SCATTERED SITE HOUSING TASK FORCE
JANUARY 31,2005
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Don Anciaux, Jerry Anthony, Matthew Hayek, Jan Left, Jan Peterson, Joan
Vandenberg
MEMBERS ABSENT: Darlene Clausen, Sally Stutsman
STAFF PRESENT: Steve Nasby, Steve Rackis
OTHERS PRESENT: Charles Eastham, Amanda Cline, Maryann Dennis, Tracy Glaesemann, Alexis
Kluklenski, Luke Pelz, Patti Santangelo
CALL TO ORDER:
Chairperson Hayek called the meeting to order at 6:40 pm. He noted that the minutes from the January
24, 2005 meeting are not yet available, and will be reviewed at the next meeting.
DELIBERATIONS REGARDING RECOMMENDATIONS TO THE CITY COUNCIL
Hayek began by summarizing points from the last meeting. Consensus was reached on criteria to use to
evaluate the census tract and block groups. Anthony and Nasby then created a matrix to apply the criteria
to the block groups. The matrix was adjusted several times due to some census tracts being eliminated,
as they were not in Iowa City. Nasby passed out the latest draft of the matrix.
Anthony explained the matrix chart, which has all the information from the past several meetings, so there
is nothing new. The matrix has gone though several iterations, so the data will need to be reviewed for
accuracy again before being finalized. Columns 1 and 2 have geographic information, columns 3-6 have
information on rental housing and percentages based on rental units, columns 7-10 have information on
the percentage of assisted housing that is based on all units, columns 11-16 are based on discussions
from the last meeting, columns 17-19 are based on poverty, and 20-21 are left blank and can be filled in
as necessary during the discussion.
Column 3 total number of rental units per block group
Column 4 number of assisted rental units per block group
Column 5 percent of assisted rental units per block group, with 100% equaling all rental
units in the block group
Column 6 needs to be evaluated in greater detail, because data may not be correct
Column 7 total number of units in each block group
Column 8 number of assisted rental units, which is the same as column 4
Column 9 percentage of all units that are assisted rentals, or column 8 divided by column 7
Column 10 block groups can be selected using the City criteria, which is the City average
plus 10%
Column 11 percent of all rental units per block group, with 100% equaling all units in the City
Column 12 percent of assisted rental units per block group, 100% equaling all assisted rental
units in the City
Column 13 column 12 divided by the citywide average, which was 3.03 in this iteration
Column 14 column 12 divided by column 11
Column 17 percentage poverty rates in each block group
Column 18 block groups selected for poverty level by City average plus 10%
Column 19 block groups selected for poverty level by City median plus 10%
Nasby explained the calculation of column 14 as a figure of how close the percent of assisted rental units
is to the percent of total rental units within each block group. The idea is that the percent of assisted
rental units should be close to the percent of rental units each block group represents. For example, a
block group with 1.7% of the total number of rental units in the City should also have approximately 1.7%
Scattered Site Housing Taskforce Minutes
January 31,2005
Page 2
of the total assisted rental units, per the fair share approach. The total of column 14 would therefore be
compared to column 5.
Vandenberg noted the calculation in column 14 only compare neighborhoods with rental units, rather than
ownership. Looking ahead, when trying to decide where to put more assisted housing, it would not be
wise to limit consideration to only those places that have rental units. Anthony agreed, and said that the
block groups with too much assisted housing would be shown in column 16.
Anthony pointed out several block groups with very Iow numbers of assisted units, due to a Iow number of
units overall. Hayek said that looking at column 3 with the total number of rental units per block group
would be helpful in that evaluation. Anthony agreed, though he noted some block groups would still be
missed, such as tract 105 block 1.
Hayek asked whether columns 14 and 16 should be deleted, based on the discussion.
Vandenberg said she likes to look at the raw scores, rather than the percentages. She continued by
asking what the difference is between columns 18 and 19. Anthony answered that the median is the
number in the middle ora series of numbers. For example, the median of 1, 2, 3, 4, 5 is 3. The median of
1,2, 3, 4, 100 is still 3. The average adds all the numbers up and then divides the total by the number of
items. Vandenberg asked if median is a more accurate statistical figure. Anthony replied that it depends
on what it is used for, though one thing median does is remove outliers.
Dennis asked whether the information on all assisted units in the matrix includes housing for the elderly.
Rackis replied it includes all existing, plus more that will be completed soon. Vandenberg handed out a
chart detailing the different types of assisted housing in each tract. She said it is not completely accurate,
as she does not know how all of the units should be categorized, such as elderly and disabled housing.
She also did not have a breakdown on single versus family units. While the data is not accurate, it is a
suggestion on a possible format for the data layout, and shows the further research that would be needed
to make the information accurate.
Vandenberg asked how one-bedroom units at Pheasant Ridge would be categorized. Rackis said it is
estimated that 221 of 248 units are occupied by students. Single units are usually students, though the
multiple bedroom units could have families. The family could be any type of family that qualifies for
assistance, which could be Iow-income or a disabled family, for example.
Vandenberg noted that this categorization could be significant. For example, Pheasant Ridge has a large
impact on tract 4 block 1. Having that data sorted would be very helpful. Peterson agreed that it is
important to know what type of assisted housing is being evaluated.
Dennis asked if it would be simple to remove assisted housing units with specific regulations, such as
housing that requires residents to be at least 55 years of age and allows no children. Nasby replied doing
that raises a concern with fair housing and policies that target certain populations. Vandenberg said that
the purpose would be to see where the different types of housing are located. Nasby agreed, noting that
was why a table was put together with categories such as emergency housing, transitional housing,
permanent housing, and permanent supportive housing while not distinguishing what demographic they
were designed to serve. He said that looking at housing according to the type of population served is a
slippery slope best avoided.
Hayek said that still raises the concern that though the matrix will single out certain block groups for
certain measures using the raw numbers, it is still helpful to know what types of housing are in the
highlighted blocks. He asked how the Taskforce would like to approach that, while keeping the fair
housing concerns in mind. Peterson said that since the Taskforce was discussing the approach to
encourage building housing in certain areas, rather than restricting it in others, then it may not be an
issue. Hayek said that if the Taskforce will be encouraging certain development in some areas and not
encouraging it in others, then the result would essentially be the same.
Vandenberg said that if looking at raw numbers, there are many spaces with "x." Anthony agreed, saying
that numbers that were problematical have an "x" in their spaces. Nasby said that an "x" is missing from
column 6, tract 17 block 1, which is 26.09.
Scattered Site Housing Taskforce Minutes
January 31,2005
Page 3
Hayek said there is also the issue of 10 percentage points above the number, and whether to use that
measurement. Anthony said that he believes it would be easier to continue using the City's logic and
apply the 10% to the City average, rather than using a new measure. He noted that using the 10%
measure as stated catches almost all of the block groups that the Taskforce had identified as areas of
concern. Hayek said that is fine as long as it is certain that approach is City policy. Anthony said it is.
Hayek asked if there were any cases when that policy had been applied to very Iow percentage numbers,
such as 4%. Nasby replied that this policy was applied to only two things, which were Iow-moderate
income level and minority. The lower number in these two areas was 13%, as such if the Taskforce used
the 10% above criteria; the target number for this would then be 23%.
Hayek suggested that Vandenberg's category chart of the types of housing could serve as narrative
explanation to accompany the Taskforce's recommendations. It would then be informative to the reader,
though it would not be incorporated into a policy. He further suggested having the Taskforce rely on the
percentages in the matrix for identifying problematical areas.
Vandenberg said that there is also the question of impacts. She asked where evaluating the spaces filled
with "x" on the matrix would lead the discussion, unless changing the City average would alter the results
significantly. Anthony said that the City average definitely would change, since one tract had been
removed from the equation. Rackis asked for clarification of what the current City average number of 3.03
represented. Anthony replied that the number represented the percent of assisted rental units each block
group would have if they were evenly distributed throughout the city.
Nasby said the revised number for the City average is 3.22 now that the incorrect census tracts have
been removed. Anthony said that would change the numbers in column 13, though the results should not
change significantly since the block groups that were identified in the earlier calculation were above the
target number by a large amount.
Hayek said that if columns 14 and 16 are removed, there are four ways to evaluate the block groups.
Anthony said they are columns 6, 10, 15, and then either 18 or 19. He noted that the Taskforce still needs
to discuss and agree to use those measures. Vandenberg asked whether the block groups need to be
identified according to the measures once or more than once. Hayek said that is still to be decided.
Vandenberg said that approaching the measures that way might eliminate a lot of the block groups.
Hayek noted that no block groups are identified by all the measures.
Hayek asked whether census blocks are determined by population. Nasby replied that while some effort
is made by the census to make their populations comparable, they are not exact. It is a range.
Glaesemann said that if a tract becomes overpopulated, it will be split and another block is made.
Anthony said that looking at column 7 could show the variation in the number of units in each block group.
Hayek asked about student data for blocks in tract 21. Nasby said that dorms and institutions are not
included.
Hayek suggested going through the matrix and deciding what the Taskforce wants or does not want,
starting with columns 3 through 6. Peterson asked for confirmation that column 6 refers to the percent of
assisted rental units. Hayek said yes, the percent of assisted rental units in that block group. Anthony said
that anything above 18.26% in column 5 should be flagged in column 6.
Vandenberg said that the only number that appears out of place is for the last block in tract 105. Nasby
said that is because of where 105 is located, and also because much of the growth in that tract has
occurred since the census data was gathered, and therefore is not included in the matrix numbers.
Hayek asked for confirmation that the Taskforce is comfortable using the data from columns 3 through 6.
He noted that Clausen and Stutsman still need to evaluate the data and offer their opinions.
Anciaux noted tract 17 block 1 has very few rentals, and asked how blocks with such Iow numbers should
be evaluated. Vandenberg asked about evaluating those blocks using all units, rather than just rental
units, since that might be more representative of the neighborhood. Rackis said that since the census
data was gathered, as of August 2005 an additional 2083 rental units will have been built in Iowa City, 77
of which are assisted. The number of units per tract or block group is not available, however. The number
of new owner-occupied units is also not as readily available.
Scattered Site Housing Taskforce Minutes
January 31,2005
Page 4
Vandenberg said that there is a wide variance in the number of units in each block group. Hayek said that
a floor could be designated to help control for that variable. For example, block groups with less than a
certain number of units would not have certain measures applied to them. Peterson asked whether that
would work or make things too complicated. Anthony noted that it would make it more complicated.
Vandenberg suggested designating a certain number of measures that each block group has to meet in
order to qualify. Hayek said that was one reason the matrix was set up.
Anciaux asked how many units are at Calloway (a.k.a. The Lodge). Rackis replied there are 87 units
online already, and 114 are scheduled to go online by August 1. There are 558 bedrooms divided
between about 200 units.
Hayek asked whether the Taskforce would like to think about the four measures on the matrix and
continue discussion later. Peterson asked for confirmation that the Taskforce members should be thinking
about whether they are good measures. Hayek said yes, and if they are, he also asked that the members
think about how many measures a block group needs to meet in order to qualify. Anthony added that
consideration could also be given to whether any should be removed.
Anthony said it would helpful to see a map of possible places where land is available for future
development. Nasby said he cannot make a small version of the map as it would be unreadable, but there
is a large one available in the Planning Department. He left to get it.
Vandenberg asked what the difference is between columns 15 and 16. Anthony said 15 selects block
groups based on information from column 13. Block groups with a ratio greater than one have been
selected in column 15. A ratio greater than one indicates a higher percentage of assisted rental units than
the citywide average. Peterson asked for clarification on what the citywide average percent of assisted
rental units is. Anthony said that the city average is figured by dividing the total number of assisted rental
units by the number block groups.
Rackis asked whether that means each block group should theoretically have 3.22% assisted units.
Anthony said yes, if they were evenly distributed.
Vandenberg asked for confirmation that the Taskforce needs to decide whether to use column 15 or 16.
Anthony said yes, and also a decision needs to be made between columns 18 and 19. Hayek asked
whether columns 14 and 16 were the result of a miscommunication. Anthony and Nasby said no, those
numbers are fine. Vandenberg asked what the difference is between columns 14 and 16. Anthony said
they are different ratios. Column 14 is calculated by dividing column 12 column 11, while column 13
equals column 12 divided by the City average, in this case 3.03.
Rackis noted again the difficulties with block groups with very Iow numbers of units. Hayek asked whether
establishing a floor would help control for that, though that would make things more complicated.
Vandenberg noted that the recommendation as a whole would have to be explained in some way.
Anthony agreed that it needs to be as simple as possible because of that. Hayek pointed out that the
recommendations also will need to be understandable to providers, who will use them to base their
decisions on.
Anciaux asked whether students are included in the census data for the poverty percentages per block
group. Nasby said the results are supposed to be based on where they are currently living. Anthony said
that students above the age of 15 are included in the data. He asked if there is a way to remove students
from the data. Nasby replied that a certain age cohort could be removed, such as 18-24. However, not all
18-24 year-olds are students.
Vandenberg said that when looking at multiple indicators on the matrix, tract 4 block 1 and tract 18 block
2 are the ones that stand out. Rackis said that tract 14 block 2 appears three times, and tract 21 block 2
appears three times unless column 16 is removed.
Peterson asked whether column 15 or 16 should be used. Anciaux asked whether the difference between
the two columns is .10%. Peterson said no, the difference is what is being measured. Peterson asked for
confirmation that column 15 is the percent of assisted rental units compared to the citywide average of
assisted rental units, while column 16 is the percent of assisted rental units compared to the citywide
Scattered Site Housing Taskforce Minutes
January 31,2005
Page 5
average of all rental units in the City. Anthony said yes. He continued by saying that means, for example,
that in tract 1 block 1 in column 12, 0.09% of the assisted rental units in the City are located in that tract.
Anthony said that column 13 compares assisted rental units in each block group versus total assisted
rental units. Column 14 is column 12 divided by column 11, which compares percentage of assisted rental
versus percentage of rental in each block group. Column 13 is column 12 divided by 3.22.
Peterson confirmed that the Taskforce needs to decide which to use between 15 and 16. Anthony said
yes, and also decide between 18 and 19, then decide whether multiple criteria are needed or not.
Vandenberg suggested that looking only at the percent of assisted units might help control for the fact
that a large number of rental units have come online since the census data was gathered. Only
comparing assisted units citywide with assisted units per block group may give more accurate results.
Anthony noted that approach would be complicated by the block groups that have very Iow numbers of
rental units may, which may then have a skewed percentage of assisted units. For example, a block
group with 8 assisted units, but only 11 units overall would have an inflated percentage of assisted units.
Peterson said column 15 is closer to what the Taskforce wants to measure. Hayek asked whether there is
consensus about column 15. Left and Peterson agreed. Anthony asked for confirmation that the
Taskforce is not voting on one over the other at this point. Peterson said no, it is a recommendation for
Clausen and Stutsman. Hayek said a new draft would be sent out with the new numbers for the next
meeting.
Peterson said next is to consider columns 18 and 19. Nasby said only one block group is affected by
choosing one versus the other. Peterson agreed, but added that she would like to figure out which one is
closer to what the Taskforce would like to know.
Hayek asked Anthony what his argument was for using average. Anthony said it would be consistent with
what the City has done in the past. Since the census definition of concentrated poverty is 40%, shifting
the percentage back so far will require justification, and the citywide average has been used in the past.
Also, only one block group will change by using column 18, and the concept of median is more likely to
need explanation.
Hayek asked if any of the Taskforce members present would prefer to use median. None expressed a
preference for median. Vandenberg suggested that the poverty measure not be weighted as heavily as
other measures, because of the student population skewing the numbers. Hayek asked if there was
agreement to use average. Those present expressed general agreement.
Hayek said that a new draft of the matrix would be completed and sent out. He asked that the Taskforce
members come to the next meeting with thoughts and suggestions about the four measures, and how
many are required for a block group to be considered an area of concern. Left confirmed that the four
measures are 6, 10, 15, and 18. Hayek said yes.
Hayek said consensus needs to be reached on whether to apply a floor to the block groups with very Iow
numbers of units. Peterson suggested also including the types of units as well as the numbers. If
including information about the types of units can be explained as part of the Taskforce's consideration
without increasing the overall complexity, it should be included.
Vandenberg asked whether Hayek has a structure in mind for the proposal. Hayek replied that it would
involve the data matrix along with an explanation, as well as any accompanying soft data attached to it.
Also, he is considering what a policy based on the Taskforce's recommendations would like, and whether
it is understandable. The current process for building assisted housing is that applications for go through
the Housing and Community Development Commission, and then based on CITY STEPS criteria, are in
place that are applied and given scores, then it is all discussed. That is the system in which the
Taskforce's recommendations would be implemented, and the question is how to do that in a way that
makes sense and is viable. Anthony added that incentives also need to be considered.
Vandenberg asked whether the Taskforce could include analysis of the data along with the
recommendations. For example, even though a certain block group falls into a certain category, it should
not be included for specific reasons. Hayek said that it is possible to a point. Peterson added that there
Scattered Site Housing Taskforce Minutes
January 31,2005
Page 6
would be a point where the Taskforce is not available to give special explanations for exceptions to the
data. Vandenberg said that she would then advocate applying a floor to the data.
Anciaux said the only discriminating factors would be hoping the City enacts incentives to build in certain
areas. Vandenberg said she would like the recommendation to be as simple as possible. Rackis said that
if talking about a gap in the fair-share gap, the question is how to close the gap rather than how to restrict
more development.
Hayek said that a new iteration of the matrix will be sent out, and everyone should think about the
measures. Nasby displayed a map of developing areas in Iowa City from the Planning Department, and
explained where some of the recent growth has been and the areas available for development. Next
meetings were planned for February 14 at 4:15 p.m. and tentatively for February 28 at 4:30 p.m.
Vandenberg asked whether the Public Hearing would be in March. Hayek suggested that enough details
should be decided on by the end of the next meeting, and that a subcommittee would probably be formed
to write up the recommendations. Then a Public Hearing would be planned for early March.
ADJOURNMENT:
The meeting was adjourned at 8:15 pm.
MINUTES PRELIMINAR
SCATTERED SITE HOUSING TASKFORCE
JANUARY 24, 2005
CITY HALL, LOBBY CONFERENCE ROOM
MEMBERS PRESENT: Jerry Anthony, Darlene Clausen, Matthew Hayek, Jan Left, Jan Peterson, Sally
Stutsman, Joan Vandenberg
MEMBERS ABSENT: Don Anciaux
STAFF PRESENT: Karin Franklin, Steve Nasby, Steve Rackis
OTHERS PRESENT: Amanda Cline, Maryann Dennis, Charles Eastham, Tracy Glaesemann, Alexis
Kluklenski, Luke Pelz
CALL TO ORDER:
Chairperson Hayek called the meeting to order at 6:40 pm.
Approval of the January 3, 2005 Minutes:
Several revisions noted for the Minutes.
MOTION: A motion was made by Leff, seconded by Stutsman, to approve the January 3, 2005
Minutes as amended. Motion carried 7-0.
TASKFORCE DELIBERATION REGARDING RECOMMENDATIONS TO THE CiTY COUNCIL
Hayek began by reviewing the key points of the previous meeting. He noted that the Taskforce reached a
consensus on three items, those being as follows: 1 ) concentrations of poverty in the community should
be avoided; 2) Iowa City needs to continue to provide affordable housing; and 3) the City should explore
scattering affordable housing. He said the Taskforce now needs to think about moving to the conclusion
of the process, with the goal to present to the City Council in early March. Hayek said that the UI student
group had completed breaking down the data into census tract and block groups. He suggested
beginning the meeting by reviewing the census data and having the students to discuss the new tables.
Left said she did not receive Table 2 in her packet. Glaesemann said Table 2 was not included as there
were not revisions. Nasby said Table 2 is the same as the one previously distributed. Glaesemann said
Table 1 was revised because an error was found in the data. Table 3 is data on block groups in the same
format as Table 1, and includes data for both rental and owner-occupied units in separate columns. Table
4 is the percent of assisted housing units in each block group, with 100% being the number of units in all
of Iowa City. Table 4 also includes information on the percent of all housing and rental units located in
each block group.
Hayek asked for confirmation that the data for Table 3 is a comparison of the percent of assisted housing
within each block, while Table 4 is the percent compared to the whole city. Glaesemann confirmed this
was correct. Hayek noted that the Taskforce had decided to set aside criteria specifically relating to
schools because of disagreement about the link between assisted housing and school performance, and
its significance.
Left pointed out that according to Table 4, there are two tracts with the highest percentage of assisted
units in each block group. Those are tracts 4 with 33.5%, which includes Pheasant Ridge and a lot of
assisted housing for elderly and disabled, and 18 with 18.9%. Vandenberg said there are several tracts
with no assisted housing units, or less than 1%. She noted that zoning or land use may be a factor, but it
still is a dramatic difference. Hayek agreed that Table 4 is significant.
Hayek asked for confirmation that Section 8 is not included in the data. Rackis confirmed that is correct.
Vandenberg asked if Section 8 housing is already scattered around the city. Rackis said yes as the
tenants pick where they want to live. He added that the Section 8 vouchers follow population trends in
the area with approximately 800 vouchers in Iowa City, 250 in Coralville, and 70 in North Liberty. He said
that some Section 8 vouchers would be included in the tract\block data, since the only restriction on
Scattered Site Housing Taskforce Minutes
January 24, 2005
Page 2
voucher use is that they cannot be used in housing already subsidized by Section 8 project-based
assistance, and that the rent has to be reasonable and affordable. As such, projects that are on the list
could also be participating in the Section 8 program.
Anthony said that Tables 3 and 5 show some striking data. For example according to Table 3, 15.8% of
all units in tract 14 are assisted, while approximately 50% of rental units in that tract are assisted. Some
block groups have a high percent of the population living below the poverty level. Block groups 1 and 2 of
tract 11 have high percentages of poverty, block group 1 at 52.5% and 2 at 38.6%. In tract 16 block 2,
71.9% are below poverty level. Those numbers are very high.
Hayek noted that census tracts 11 and 21 likely have a high number of students. Clausen said that tract
21 is downtown, while 11 and 16 are student areas. Hayek said that as he understands the data, the only
students not included in the poverty data were those living in dormitoriss. Nasby and Anthony confirmed
that was correct.
Anthony suggested the Taskforce use the guideline discussed earlier, which was 10% above the City-
wide standard, and apply that number to the block group data for both poverty levels and the percentage
of assisted housing as listed in Table 3. Block groups that meet both standards would be ones where no
more assisted housing should be built. Areas with 10% less than that may be places where more assisted
housing should be encouraged. Hayek agreed, and suggested creating a matrix with this information.
Anthony said that applying the standard to poverty and then combining it with assisted housing would
help tie the data to the mission of the Taskforce. The Taskforce should also look at zoning to see what
types of housing are permissible in those areas.
Hayek said that the data from Tables 3 and 4 dovetail well, giving information about both the percentage
within the block group, as well as how it compares to the rest of the City. Vandenberg noted that the data
from those two tables does not give a clear idea of the density in the area. Anthony noted that the
Taskforce does not have density information, though Table 3 indicates the number of units versus the
total units. Vandenberg added that those numbers have a wide variance, from 13 to 2,600.
Glaesemann said that Table 4 can help give an idea about density, though that information is not directly
linked. It compares the distribution of assisted housing units versus the distribution of housing units and
rental units. For example, tract 4 block group 1 houses 34% of all assisted housing units, and 10% of all
rental units.
Hayek asked if there is a way to quantify the density issue. Anthony replied that Table 3 is the closest,
since it gives the number of assisted units in the block versus the total number of units. The data is given
both for the number of rental units, as well as the total units. Hayek suggested that discussion of density
could be addressed in the recommendations.
Hayek asked if there was agreement to use Tables 3 and 4 to start comparing data. General agreement
expressed with this by those present. Anthony suggested including data from Table 5 as well, because of
the poverty data. Hayek said he would like to account for students in the data. Leff noted the Council
members would be aware of some of the issues with the student population. Anthony added that the
student areas are in poverty from year to year, even if there are different students living there.
Peterson asked if the data could be sorted by family versus elderly or single. Hayek said that is possible,
but may present fair housing problems. Anthony said the Taskforce's proposal could not distinguish
between those groups. Hayek agreed, clarifying that City Policy couldn't distinguish between different
groups. Vandenberg said there is a wide variation in both assisted housing and poverty levels.
Hayek said that Tables 3, 4, and 5 would be used to create the matrix, which would be a more objective
measure. Then the narrative that will accompany the recommendations could include other information
that is not easily quantified.
Vandenberg said that clarification is needed in the written recommendations about which assisted
housing is being referenced in the tables, perhaps even providing a list indicating the number and type of
housing in each tract. Peterson agreed that assisted housing needs to be defined, because the impacts of
different types are entirely different. Hayek said a starting point could be the list of providers. Nasby said
Scattered Site Housing Taskforce Minutes
January 24, 2005
Page 3
the provider list could be inventoried by tract. Vandenberg suggested making the inventory by tract and
block group as well.
Hayek said that in addition to making recommendations to the City Council, the Taskforce should also
serve as a provider of information to the City. Vandenberg added that defining assisted housing relates to
the public relations issue, and what sort of assisted housing will be built in different areas. It would help to
dispel some myths about affordable housing.
Vandenberg asked how many neighborhoods have a concentration by the current definition. She asked if
13.7% would be the number to use in the comparison. Anthony said yes, if assisted housing units are
included. Hayek said it would be 17.4% if rental units were used. Hayek said that Table 3 could be
divided into two separate measures. Anthony agreed, noting that they would measure both owner-
occupied and rental units.
Vandenberg asked if the number should be greater than or equal to the comparison number, or just
greater than the number. Anthony and Hayek suggested using greater than the target number.
Vandenberg said tract 105 is a problem for her. Leff noted that tract has 68% of its rental units as
assisted.
Hayek said if the Taskforce could agree on the measures to be used then a subcommittee or City Staff
can create the matrix. Clausen asked if median or average numbers should be used. Anthony said
average is more easily understood. Clausen suggested using average.
Hayek said that poverty data is difficult to use, because almost no blocks are in poverty if applying the
28.6% target number. The ones that are in poverty include mostly students. Anthony noted that the tracts
that meet the criteria are tract 6 block group 1, 1tract 11 blocks 1 and 2, tract 16 blocks 1 and 2, and tract
21 blocks 1 and 2. He asked which tracts are student areas. Clausen said tracts 11 and 16. Stutsman
added tract 21. Hayek said that tract 6 and portions of tract 23 also have student populations.
Vandenberg said that it seems like the criteria will be excluding neighborhoods that should be included.
Anthony asked if there is agreement to have no more assisted housing in tract 11 if there is an option to
put it elsewhere. Hayek added that the Taskforce needs to decide on how many criteria need to be met in
order for a block to fall within the target group.
Hayek suggested creating the matrix and seeing how the numbers work out, then evaluating the data
again at the next meeting. Taskforce members expressed general agreement. He said that measures
should be decided, and noted that Tables 3, 4, and 5 have been discussed so far. Tables 3 and 4 should
be separated so that rental and owner-occupied are separate. Vandenberg asked that a description of the
nature of the assisted units to be included as well.
Anthony confirmed that if using Table 3, blocks with 10% more than the City average would be places
where more assisted housing possibly would not be wanted. He asked if a similar measure could be
applied to Table 4. Peterson asked if it should be equal to or greater than the number. Vandenberg said it
should be greater than.
Nasby confirmed that the SSHT discussion said that areas 10% above the City average is the Taskforce's
definition of concentrated. So, while an area may be higher than the City average, it may not necessarily
be concentrated by that definition? Hayek said that if the matrix translates into a score sheet for
development applications, then for example certain incentives could be offered for building housing into
areas with very little assisted housing, different or fewer incentives could be offered to put housing into
gray areas, and no incentives would be offered for building in areas with high numbers of housing.
Anthony suggested that recommendations should include concentrated or not, rather than having
different gradations, as that is how the City has used that guideline in the past with poverty and minorities.
Hayek noted that would be clearer. Anthony agreed that incentives should be in place so that developers
will look outside of the tracts that the Taskforce identifies as concentrated.
Anthony asked what cutoff should be used with Table 4. Hayek asked how many total block groups are in
the City. Vandenberg said there are 40. Nasby said that neither housing nor population is equally divided
Scattered Site Housing Taskforce Minutes
January 24, 2005
Page 4
into all the blocks. Anthony asked for confirmation that many of the zeros on the chart indicate areas
where housing is not permitted. Nasby said he thought that was likely.
Peterson said she would like to know the zoning for the different areas. Vandenberg agreed that it would
be helpful to know whether proposing housing in certain areas would be feasible or not. Questions were
raised by Taskforce members about where certain tracts are located. Glaesemann said that data from
census tracts located in Coralville were not included on the tables. Clausen noted that tract 104 has no
housing because it includes part of the airport. Franklin said that a mobile home park is located in that
tract. Stutsman asked what the plans are for the Lake Ridge area. Franklin replied the plan is to annex it,
though the owner has not yet agreed.
Hayek asked if the benchmark numbers the Taskforce is using are accurate from a statistical point of
view. Anthony replied that the City has used that measure in the past, and using a different one would
require justification. He said he would prefer to keep to the City's existing logic. Vandenberg asked if the
target number is 2.5. Hayek said it is 12.5.
Peterson asked if the Taskforce would be applying the measure to census tracts or block groups.
Clausen and Anthony replied it would be block groups. Franklin asked how the number 12.5 was decided.
Hayek said that the City has used 10% above the City average. Anthony said the number of block groups
was divided by 100% to obtain the average (100% divided by the 40 block groups).
Franklin noted that some of the block groups are in the County, and asked if they should be included in
the total number. If using that rationale, then some blocks should be removed. For example, block 1 of
tract 105 look likes it includes the industrial park off of Highway 6. It also extends all the way to Interstate
80; so much of the block is not in the City. Blocks 2, 3, and 4 are not in the City at all, so should not be
included in the total of 40. Franklin said in tract 104, it looks like block 4 is in the City but not the other
block groups of tract 104.
Hayek said those corrections can be made. Anthony said the corrections would need to be applied
consistently across all the tables. Clausen said that Table 1 includes all units, which may pose a problem
if it includes units that are not in the City. Anthony noted that Table 1 is not being used for the matrix.
Rackis said that since the census data was collected, approximately 500 rental units have been built,
which is a 3% increase and none of those units are assisted. Clausen asked where The Lodge is located
and how many units it has. Rackis said it is in tract 5. Nasby said it currently has 200+ units. Rackis
added that it is still under construction, so many of its rental permits will not be issued until later in 2005.
The target is to be done by August 2005.
Vandenberg said she would like to know which block groups would be inappropriate for housing or not
zoned for it. Hayek said examination of zoning should be included in the recommendation to the City, so
the Taskforce does not need to evaluate it. Vandenberg said it would be helpful to know what areas could
not be zoned for housing while developing the recommendations.
Franklin said that the block groups would not have very much differentiation in zoning because of the way
they are drawn. While tract 17 block 1 could be excluded because of the industrial area, there are few
other places where it is defined enough to exclusively preclude housing. Most commercial areas are
zoned for retail or office, but there could be residential above the business. Stutsman asked about tract
104. Franklin replied that 104 includes two mobile home parks, though the potential for more housing to
be built there is Iow.
Hayek asked for confirmation that it would be difficult to make zoning conclusions based on block groups.
Franklin said yes, because residential zoning is widespread even in commercial areas. Vandenberg
suggested that zoning may not be a large issue then. Franklin agreed, noting that tract 17 block 1 is a
good one to remove from consideration because it is an industrial area. However, even that block has
some apartments.
Anthony asked whether information on undeveloped land in each block group is available. Franklin said
an overlay could be done. Anthony said that would help the Taskforce see what areas are available for
future development. Franklin asked whether the focus should be on rental or owner-occupied. The
Taskforce members agreed that information on both would be preferred.
Scattered Site Housing Taskforce Minutes
January 24, 2005
Page 5
Hayek suggested deciding on the measures the Taskforce would like to use, and then have a group put
the data together to be presented at the next meeting. Then the Taskforce will evaluate the results.
Hayek said currently Tables 3, 4, and 5, plus the inventory of the types of assisted housing by block
group, have been discussed so far. Vandenberg said that numbers have been decided for all but Table 4.
Hayek suggested using the two columns on the right side of Table 4 for informational purposes. That
means there are currently five measures. Left asked what the fifth measure is. Hayek said it may not be a
measure, but is the breakdown of the type of housing and where it is located. Nasby said it would not be
included in the matrix, but would be attached for additional information.
Hayek said that if the matrix is acceptable to the Taskforce, then step two of the process has been
completed. Impacts have already been discussed in large part, so that step will not take long to finish.
The Taskforce should then be in a position to discuss recommendations. He suggested the Taskforce
members discuss how to proceed from this point, and asked if having the matrix done by January 31 is
feasible. Nasby said it depends on the speed of the subcommittee. The numbers are available, so it
should not take long. It would need to be done by Thursday to be mailed out with the packet.
Vandenberg asked if the matrix could be emailed. Hayek said it would be also be posted on the internet,
so that would be permissible. Stutsman asked whether the Taskforce would meet if the matrix were not
done. Hayek said it would be done in time, so to plan to meet. He said that the Taskforce would be
looking at the matrix, but also that the members should come to the meeting with thoughts about the
recommendations. Vandenberg added that it would be good to consider benefits of scattering housing.
Peterson asked if the dates for the February meetings have been set. Hayek said no. The Taskforce
members discussed availability for meeting in February. Peterson suggested tabling the discussion until
the January 31 meeting.
Vandenberg asked what the Taskforce's to-do list is. Hayek said that a subcommittee would need to write
the proposal based on feedback from the group, when that phase is reached. Likely what the Council will
want is something in writing that includes some narrative as well as the matrix, and a list of suggestions.
The suggestions are not going to be for the City to do things, but rather for the City to explore or
investigate various options.
Anthony asked if there are any assisted owner-occupied units in the City. Nasby replied yes, between 80
and 100 units. Some are ICHA, Habitat and Greater Iowa City Housing Fellowship homes, and some had
down-payment assistance. Rackis added that some are subsidized on a second mortgage, and some are
Section 8. Nasby noted that this matter had come up previously, but since the numbers were quite Iow
the data was not collected or mapped. Nasby added that this could be done if the Taskforce wanted the
data.
Hayek said that in terms of a to-do list, the group should reflect on the discussion so far, as well as the
group's goals, corrections, and things that could be done better in all housing areas. That could even
include suggestions on landlords and maintenance of rental units. The Taskforce will meet next Monday
and discuss the matrix, then embark on the discussion about recommendations.
Dennis asked if the meeting on January 31st would be at 6:30. Nasby said yes.
Hayek said he received a call from Heather Shank, City Staff person for the Human Rights Commission.
They would like to hear about what the Taskforce is doing, so Hayek will be giving a summary at their
meeting on January 25. Nasby said it would be held in Emma Harvat Hall (a.k.a. Council Chambers) at
7:00. Hayek said he thinks that group was the one that sent a letter to the Council asking for an update.
ADJOURNMENT:
There being no further business to come before the taskforce, Anthony moved to adjourn. Clausen
seconded, and the motion passed uncontested. Meeting was adjourned at 8:00 pm.
s:/pcd/minutes/ScatteredSiteHousingTaskforce/2005/01-24-05ssht doc
Scattered Site Housing Taskforce
Attendance Record
2005
01/03 1/24
D. Anciaux X O/E
J. Anthony X X
D. Clausen X X
M. Hayek X X
J. Left X X
J. Peterson X X
S. Stutsman X X
VandenBerg X X
Key:
X - Present
0 - Absent
O/E -- Absent/Excused
NM -- No Meeting
..... Not a Member
MINUTES PRELIMINARY
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
FEBRUARY 1,2005
CITY HALL, PLANNING & COMMUNITY DEVELOPMENT DEPT. CONFERENCE ROOM
Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey
Members Absent: None
Staff Present: Steve Nasby
CALL MEETING TO ORDER
Chairperson Lehman called the meeting to order at 2:00 P.M.
APPROVAL OF THE MINUTES FROM NOVEMBER 19, 2004
Motion: Elliot moved to approve the minutes from November 19, 2004 meeting as written. Bailey
seconded.
Motion passed 3-0.
TOUR OF LEAR CORPORATION PLANT
Nasby said that the group was invited to tour the Lear Corporation Plant in Iowa City, located at 2500
Highway 6. He said that transportation had been arranged so members of the public or media were
welcome to join the tour. The Committee boarded an Iowa City bus and traveled to Lear for a plant tour.
Upon arrival at Lear several members of the Lear management team highlighted the operations of the
Iowa City facility and invited the Committee to do a walk through the plant to see the operations first hand.
Following the completion of the plant tour the Committee thanked the Lear management team for the tour
and information. The Committee boarded the bus and traveled back to City Hall.
ADJOURNMENT
The meeting adjourned at 4:10 P.M.
City Council Economic Development Committee Minutes
February 1,2005
Page 2
Council Economic Development Committee
Attendance Record
2005
Term
Name Expires 02/01 00/00 00/00 00/00 00/00 00/00 00/00
Regenia Bailey 01/02/08 x
Bob Eiliott 01/02/08 x
Ernest Lehman 01/02/06 x
Key:
X - Present
O = Absent
O/E - Absent/Excused
NM - No Meeting
.... - Not a Member
MINUTES DRAFT
PLANNING AND ZONING COMMISSION
FEBRUARY 3, 2005
EMMA J. HARVAT HALL
MEMBERS PRESENT: Beth Koppes, Dean Shannon, Ann Freerks, Don Anciaux, Jerry Hansen, Bob
Brooks, Benjamin Chait
STAFF PRESENT: Bob Miklo, Karen Howard, Jan Ream, Mitch Behr
OTHERS PRESENT: Dan Black, Marty Maiers, Steve Alsap, Andy Meuer, Sam Hanna
RECOMMENDATIONS TO COUNCIL:
Recommended approval, by a vote of 7-0, an amendment to the Zoninq Code, Section 14-6-O Sign
Regulations, to permit electronic changeable copy signs in the Community Commercial (CC-2), Highway
Commercial (CH-1) and Intensive Commercial (C1-1) zones.
CALL TO ORDER:
Anciaux called the meeting to order at 7:30 pm.
ELECTION OF OFFICERS:
Motion: Chait made a motion to defer this item until the 2/17/05 meeting. Shannon seconded.
Chait said a deferral would give the Commission time to discuss the election of new officers at an informal
meeting before voting on it.
The motion passed on a vote of 7-0.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
AMENDMENT ITEM:
Discussion of amendments to the Zoning Code, Section 14-6-O Sign Regulations to permit electronic
changeable copy signs in the Community Commercial (CC-2), Highway Commercial (CH-l) and Intensive
Commercial (C1-1) zones.
Howard said that in response to a request by Iowa State Bank and Trust Company, the Commission had
asked Staff to research and draft an amendment to the sign regulations in the current Code to permit
electronically changeable copy signs but not "animated" signs. Subsequent to that request, the City had also
received a letter from SIGN Production, Inc., written on behalf of Conoco/Phillips gas stations who were
updating their signs for fueling stations and would like to have electronically changeable gas price signs.
Howard said electronic changeable copy signs provide greater flexibility and convenience for the property
owner. Many interfaced with a computer so the text could be changed remotely.
Howard said many cities prohibited or restricted the use of "animated" signs for reasons of traffic safety.
Cities also restrict them for aesthetic reasons to minimize sign clutter. Due to advances in technology, light
emitting diode displays could also be several magnitudes brighter than other types of illuminated signs and
produce a glare that would be distracting to drivers.
Staff had drafted an amendment to the current sign regulations that would allow electronic changeable copy
signs with the following restrictions.
Planning and Zoning Commission
February 3, 2005
Page 2 of 8
· Such signs would be limited to the Community Commercial (CC-2), Intensive Commercial (C1-1) and
Highway Commercial (CH-1) zones.
· Electronic changeable copy would only be allowed on freestanding and freestanding wide-base signs. The
changeable copy portion of the sign could not exceed 40 percent of the area of the sign face. The
maximum size of these types of signs would be 125-square feet per sign face. A 40% limit would allow 50
square feet of electronic signage per sign face (100-square feet on a double-faced sign.) The allowance
would be greater for properties close to the interstate highway and for properties that had "common signs"
for more than one business.
· Only one electronic changeable copy sign would be allowed per lot to help prevent sign clutter.
· Iowa City currently allowed electronic time and temperature signs on buildings. The proposed
amendments to the Zoning Code would allow a property owner to add electronic copy to a freestanding
sign on the property without having to eliminate an existing time and temperature sign that was attached to
a building.
· The copy can be changed no more than once per hour and cannot be animated.
· To address concerns about excessive brightness, the proposed regulations contained language to prevent
signage that might interfere with, obstruct the view of, or confuse drivers and must meet certain illumination
standards. Signs should have automatic adjustment based on the ambient light, which would turn the
brightness level down at night and up during the day.
Howard said if the Commission believed that a more far-reaching amendment should be considered, Staff
suggested that this item be deferred until the pros and cons of LED video image signs could be more fully
researched and discussed. A deferral would also allow additional time to find out which options local
businesses wished to pursue and identify any potential problems with regard to animated signs.
Howard said Staff felt the proposed amendments to the Zoning Code would provide flexibility and ease of
use to the sign owner, but not open the door to animated signs or video-image signs that might change the
character of Iowa City's commercial streets and districts. Jann Ream, the City's Code Enforcement
Assistant, was also in attendance to address any technical questions that the Commission might have.
Chait said the Code was currently under review, this amendment to the sign ordinance would be apart from
that. Without making major changes to current standards and the Sign Ordinance, how could they make
manually changeable copy applicable to electronic copy changeable signs.
Howard said that since manually changeable copy are currently allowed as any sign without any restrictions
on size, Staff would advise against making a simple word change in the ordinance. A simple word change in
this case would result in a rather drastic change in the regulations.
Chait said he'd prefer not to make big changes now. What zones would changeable copy signs be allowed
in with the proposed ordinance amendments?
Ream said currently manually changeable signs were allowed in any zone. This would not be changed.
With regard to electronic changeable copy signs, it made sense to limit the electronically changeable copy
signs to just three commercial zones on freestanding and freestanding wide base signs. Currently in the
downtown freestanding signs are not allowed, so the regulations would not change with this amendment.
Freerks said at the last meeting the Commission had requested text from Staff that included limitations with
regard to location, brightness, and animation. She did not feel they were over stepping their bounds.
Chair said he felt they were not going for enough. This was a measure just to bring the Ordinance into the
current century. Businesses could have manual copy signs anywhere but only three zones for electronic
changeable signs.
Howard said Staff felt that more research would be needed for larger changes to the Ordinance. Electronic
changeable copy signs are much different than manually changed reader brands, particularly if the signs are
allowed to flash, scroll, or project video images.
Planning and Zoning Commission
February 3, 2005
Page 3 of 8
Koppes asked if the photos submitted by Conoco were in compliance with the new proposal. Howard said
they were, the signs could actually be much than what was shown. The Iowa State Bank sign would be
allowed as well.
Hansen asked if limiting electronically changeable signs to just three zones would support an unfair
advantage to any business. Howard said Staff felt it would not. The proposal was meant to keep electronic
changeable signs away from residential zones.
Miklo said that the sign ordinance currently treats businesses differently depending on where they are
located. For example the CN-1 zone currently prohibits changeable copy signs.
Ream said CO-1, CN-1 and RO zones were located next to residential zones. For example, no freestanding
signs are allowed in the CN-1 zone, monument base signs were allowed.
Hansen said safety issues had been mentioned numerous times. Did the DOT have standards? Were there
traffic studies to show that what Staff was saying with respect to driver distraction with scrolling signs / traffic
flow issues was true or were they limiting the ordinance to restrictions which were not true.
Howard said she'd read studies regarding LED lights. The LED light magnitude was brighter. There was a
big difference between watching animated signs while sitting in a stadium versus driving 40 mph and your
eyes were not on the road. She said Staff could do more research if needed and/or by Commission
directive. Staff had tried to do what the Commission had asked, which was to allow static electronically
changeable copy signs in areas that would not impact residential areas.
Miklo said that in addition to traffic safety concerns this was an issue of community appearance. In 1983
when the current sign regulations were adopted, there was considerable discussion about animated signs.
Those being signs that include some sort of movement, such as flashing or moving lights, flags and
mechanical signs that turned or made some sort of motion. It was a conscious decision on the part of the
Planning and Zoning Commission and City Council at that time to prohibit all animated signs. He said that
"time and temperature" signs commonly seen at banks, were the one exception.
Anciaux pointed out that barber pole signs were also an exception.
Chait said the Commission had discussed amending the Sign Ordinance from manually changeable text
signs to electronically changeable text signs, but not as in-depth as what Staff had written the proposed
amendment to the Code. They were simply trying to accommodate the banks' request but he didn't feel they
were addressing Iowa State Bank's request.
Miklo said that initially the Commission requested that staff draft amendments to change the current
changeable copy signs to electronic changeable copy signs rather than do a wholesale amendment to the
sign code. After initial research and draft amendment staff reported back to the Commission that this would
result in some rather large electronic changeable copy signs, because there were very few size restrictions
on changeable copy signs. The Commission concurred that staff should research the issue more. At a
subsequent meeting Staff presented draft changes to the Commission for electronic changeable copy signs
with size and other restrictions for the new zoning code. The Commission then asked staff to make these
same changes to the current CC-2 and C1-1 zone sign regulations. He said that the ordincance revisions
before the Commission allowed the signs that Iowa State Bank had requested. It also will allow the sign
requested by SIGN Productions on behalf of Conoco/Phillips.
Public discussion was opened.
Dan Black, Iowa State Bank and Trust, said he felt the proposed amendment would address Iowa State
Bank's requested sign. Staff had kept him very informed. Black said he wished to encourage the
Commission to approve the amendment. Approving the amendment would not limit the Commission's ability
to go further in the future to address issues such as scrolling and animated signs.
Planning and Zoning Commission
February 3, 2005
Page 4 of 8
Hansen asked Black if Iowa State Bank was solid on their sign design. What if the later decided to approve
broader parameters?
Black said 50-square feet per side as proposed in the amendment would cover what they'd looked at. He
was comfortable with it now and down the road.
Marty Maiers, Hills Bank and Trust, encouraged the Commission to approve the amendment as written by
Staff. Hills Bank and Trust continued to explore options to expand. They had electronic signs in three other
communities [North Liberty on HWY 965; Cedar Rapids on Williams BIvd, Marion at the corner of 8th and
11th] and looked forward to working with Staff for Iowa City signs. In some cities they used electronic signs
with scrolling messages, no pictures or flashes. The message interchanged with the time and temperature.
One sign was an LED, the other was a bulb system.
Hansen asked Maiers how they determined the length of the message and how long it would take someone
to read it. Maiers said he didn't know for sure, but they wanted to get a message across as quickly as
possible.
Steve Alsap, co-owner of SIGN Productions, Inc. urged the Commission to pass the proposed amendment to
the Code. He said his company had some concerns and they wanted to be a part of future ordinance and
Code changes. He appreciated Staff's attempt to bring the current Sign Ordinance in line with modern
technology.
Alsap said he felt there needed to be greater definition of paragraph #5, 14-60-7D, Illuminated Signs. Most
manufacturers gave "cell" levels as most signs had photocell dimming capabilities. That meant they dimmed
at night to create an easily readable level and on a sunny day would increase their brightness level.
Paragraphs #5 and #6. It would not be possible to define the manufacturer's recommended brightness level
as the signs came already calibrated. He'd like to see the definitions reworked so they could educate their
clients when assisting them to purchase a sign. Alsap talked at length about pixels being used to create
color; "Color Technology" using software to create many colors; the longevity of LEDs and energy efficiency
of electronic changeable copy signs.
Howard said after speaking with Alsap on the telephone, she had revised the text the section of the proposed
ordinance amendment to say monochromatic, utilizing a dark background with only the message or image lit
in a single color. She felt this addressed some of her concerns about color.
Paragragh #6. Alsap said he attended trade shows across the country and had never found in any
manufacturer's operating manual the recommended standards for brightness. What they should be
regulating was intensity.
Paragraph #7. Alsap said there were only four ways to program electronically changeable signs. One way
to do so was at the base of the sign via a cable with a key-pad or by computer at a remote location using a
direct cable from the sign to the building using a RF signal or modem. He asked why Staff proposed to have
a Building Official has access to this interface. Howard stated that this was just a measure to allow access if
a problem was reported.
Alsap encouraged the Commission to approve the proposed amendment to the Sign Ordinance. He wanted
and welcomed the opportunity to be involved in further regulation development.
Hansen asked if the word monochromatic was correct in paragraph #5. Alsap said it was very good wording.
Outside of the colors Amber, Red, Green and Blue, it became very expensive to use colors. Monochromatic
was a good interim step.
Hansen asked what volume of business was represented in Iowa City by SIGN Productions, Inc. At future
informal work sessions he'd like to have them present as well as Iowa City business leaders to advise the
Commission of what they felt they wanted and/or needed.
Planning and Zoning Commission
February 3, 2005
Page 5 of 8
Alsap said their company employed roughly 100 employees. Their signs were about 30% of those in Iowa
City and Coralville. They had done work all over the country and he had a good understanding of sign
ordinances all over the nation. He'd seen what worked well where and where it did not. There were studies
by Penn State University with respect to motion and animation causing traffic problems. He could provide
those and other information that would be invaluable to the Commission. Hansen said he felt that
information would be very valuable.
Ream said she had a report regarding sign contractors in Iowa City which she would give to the Commission.
Alsap said the software that controlled signs was pretty standard. There was a very small number of
manufacturers across the country for a very large market. Research and Development monies had shown
that the small number of features and functions was 95% the same type of thing regardless of manufacturer.
Software control for duration, time sequence and time of day. "Small, limited software developed for a large
market."
Andy Meuer, SIGN Productions, Inc., asked the Commission how they had arrived at the decision for text
changing only once an hour and why did they feel it was a safety concern.
Howard said they had discussed it among the Commissioners and had arrived at the one-hour figure. Miklo
said it was what had been requested by Iowa State Bank.
Freerks said text signs were informational such as giving gasoline prices, etc.
Ream said with respect to enforcement, one hour was easier. A staff person could check on a sign, go
check on another one and come back to check on the original sign in an hours time.
Meuer said 10 minutes or 1-hour, it was all the same.
Ream said it was part safety issue, part enforcement issue. Staff did not recommend allowing scrolling signs
to be permitted.
Meuer said there were studies available that he could provide to the Commission which he felt would be very
helpful in deciding upon a timing sequence.
Meuer said Staff had talked about LED signs. He asked what research had been done.
Howard said Staff had done some research regarding LEDs; they'd compared LEDs to other ambient type of
lights. The article, "Bring Out the Sunglasses", had indicated that LEDs could be magnitudes brighter than
other types of electronic signage. She'd also received a letter from a manufacturer and had looked at other
cities sign ordinances which referenced LED regulations.
Anciaux said the DOT had specifications for Lumen numbers, he requested Staff to research that further.
Meuer said there was a difference between visibility and light being emitted.
Ream asked Meuer to talk about measurement in NITS, how were they measured and was there any way to
measure NITS.
Meuer said they didn't want to control the light emitted, they wanted to control light pollution without
restricting visibility.
Anciaux asked about methods to avoid confusion with a stoplight, when an electronic sign with amber, green
or red colors was located near a stoplight. Meuer said he'd never heard of any issues with confusion
between electronic signs and stoplights. He could look for such studies if the Commission wished.
Planning and Zoning Commission
February 3, 2005
Page 6 of 8
Meuer said the proposed amendment to the Sign Ordinance could cause some disadvantages to some
businesses and should be looked at Jn more depth in the future. There were studies by the International
Sign Association that had to do with 1st Amendment rights and not violating a person's / business'
constitutional rights.
Hansen asked if a business purchased a sign that would change once an hour, would it be easy to change it
to changing every 5-minutes? Meuer said it was done with software, it would be easy to change the timing
sequence.
Sam Hanna, SIGN Productions, Inc., said he had put together two packets of information for the
Commission. There were many benefits to businesses for being able to have electronically changeable copy
signs. Level 1 was a static message, Level 4 was a full motion video.
Chait said that type of information was not appropriate for tonight's meeting. Would he please forward that
information to Staff.
Hanna said he supported the proposed amendment to the Sign Ordinance.
Public discussion was closed.
Motion: Hansen made a motion to approve an amendment to the Zoning Code, Section 14-6-0 Sign
Regulations, to permit electronic changeable copy signs in the Community Commercial (CC-2), Highway
Commercial (CH-l) and Intensive Commercial (C1-1) zones as written by Staff. Koppes seconded the
motion.
Shannon asked for a clarification as to what monochromatic meant. Howard said it meant one color.
Shannon said in Paragraph #5, Staff had written 'must' be monochromatic, why did they feel so strongly?
Howard said with more than one color, colors could be combined into video-type images. Iowa State Bank
and Conoco had requested approval for monochromatic electronic changeable copy. Iowa State Bank had
requested text changing once an hour, Staff was responding to their request and the direction of the
Commission.
Hansen said he was comfortable with the proposed amendment as a stop gap measure. He was eager to
get into the larger discussion as there was a lot they didn't know about yet.
Chait said he was going to support the motion because the community had requested this change six
months ago. He said that it is often said that Iowa City is a special place, but if these types of electronic signs
are good enough for 80% of the cities in America they should be good enough for Iowa City. There was a
big difference between the current sign ordinance and technology available. His issue was with the process,
context and the bureaucracy that they dealt with which did not address technology in a timely manner. He
felt it was silly to try to regulate something as complex as what SIGN Productions, Inc. was telling them
about. Technology changed. When they'd get the standards figured out, technology would have changed
again.
Freerks said she would support the motion. She did not feel it was silly to regulate signs. The City had light
ordinances to regulate lighting, which was also a complex issue. She felt the proposed amendment would
be a good change.
Koppes said she would support the amendment to the Sign Ordinance. It matched the needs of Iowa State
Bank and Conoco. She felt they needed to look further at technology.
Shannon said they should go forward, he'd look forward to hearing back from the sign company.
The motion passed on a vote of 7-0.
Planning and Zoning Commission
February 3, 2005
Page 7 of 8
OTHER ITEMS:
There were none
CONSIDERATION OF THE JANUARY 20, 2005 MEETING MINUTES:
I~letien: Hansen made a motion to approve the minutes as typed and corrected. Brooks seconded the
motion. The motion passed on a vote of 7-0.
ADJOURNMENT:
Metion: Brooks made a motion to adjourn the meeting at 8:35 pm. Hansen seconded the motion.
The motion passed on a vote of 7-0.
Elizabeth Koppes, Secretary
Minutes submitted by Candy Barnhill
Planning and Zoning Commission
February 3, 2005
Page 8 of 8
Iowa City Planning & Zoning Commission
Attendance Record
2005
FORMAL MEETING
Name Expircs 1/6 1/20 2/3 2/17 3/3 3/17 4/7 4/21 5/5 5/19 6/2 6/16 7/7 7/21 8/4 8/18 9/1 9/15 10/6 10/20 11/3 11/17 12/1 12/15
D. Anciaux 05/06 X X X
B. Brooks 05/05 X X X
B. Chait 05/06 X O X
A. Freerks 05/08 X X X
J. Hansen 05/05 X X X
E. Koppes 05/07 O/E X X
D. Shannon 05/08 X X X
INFORMAL MEETING
Name Expires 1/3 2/14 2/28 3/14 4/1 4/18 5/2 S/16 5/30 6/13 7/4 7/18 8/1 8/15 8/29 9/12 10/3 10/17 10/31 11/14 11/28 12/12
D. Anciaux 05/06 CW
B. Brooks 05/05 CW
B. Chait 05/06 CW
A. Freerks 05/08 CW
J. Hansen 05/05 CW
E. Koppes 05/07 CW
D. Shannon 05/08 CW
Key:
X - Present
O -Abscnt
O/E - AbscnffExcused
N/M No Meeting
..... Not a Member
CW - Cancclled due to Wcathcr
MINUTES PRELIMINAR~
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
JANUARY 20, 2005
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Jerry Anthony (arrived at 6:55), Erin Barnes, Lori Bears, Mark Edwards, Matthew
Hayek, Brian Richman
Members Absent: William Greazel, Rita Marcus, Jayne Sandier
Staff Present: Tracy Hightshoe, Steve Long
Public Present: NONE
CALL MEETING TO ORDER
Chairperson Hayek called the meeting to order at 6:47
APPROVAL OF THE MINUTES FROM NOVEMBER 18, 2004
Motion: Richman moved to approve the November 18, 2004 minutes as submitted. Barnes
seconded the motion.
Motion passed 5-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
NONE
OLD BUSINESS
Unsuccessful or Delayed Projects Policy
Discussion regarding United Action for Youth. Hightshoe stated UAY has not entered an agreement yet
due to historical considerations that prevents the City form entering an agreement. The State Historical
Preservation Office (SHPO) must review possible effects to historic properties as part of the Section 106
process for each proposed project. The SHPO cited concerns regarding the window replacements
proposed by UAY. UAY will work with a Dubuque company to replace the existing windows. UAY will
submit the new information to the SHPO and request SHPO's concurrence with the proposed windows so
that they may proceed with the project. The discussion was tabled for the February meeting.
Discussion regarding Blooming Garden. Hightshoe stated Blooming Garden had not entered an
Agreement with the City as sites have not been identified. Hightshoe stated staff will also need to confirm
if the applicant applied for Low Income Housing Tax Credits (LIHTCs) as the policy requires the applicant
to apply for other funds (as cited in applicant HOME/CDBG application) in the first available application
period. Long passed out a letter submitted by Robert Burns addressed to the Commission. Upon review
of the letter, Hayek proposed that staff get an opinion from the legal department to determine how to
proceed.
REVIEW OF THE FY06 ALLOCATION PROCESS
Long said that there were two applicant workshops. He said that over 30 people attended the workshops.
He added that there was discussion, constructive criticism, and that some good suggestions were made.
He said that it would be helpful to have the input of persons who have applied in the past when reviewing
next year's applications.
Long said that in the past the Commission has taken tours of projects that interested them. He
mentioned that there is usually around eight project sites (four sites each day for two days) that would be
visited if there was sufficient interest.
Feb. 17 is the question/answer session with applicants. This will be an important meeting because it
would be the time to ask questions or express concerns to applicants before submitting their ranking
sheets and allocation recommendations. Ranking sheets will be mailed with the applications. Ranking
Housing and Community Development Commission Minutes
January 20, 2005
Page 2
forms will be due to staff on March 4th. Members are encouraged to have the ranking sheets out during
the applicant Q/A session.
After staff receives the ranking/allocation preliminary recommendations, staff will put together various
spreadsheets to summarize the data. Long stated their names would be on the data next to their
recommendations, and these sheets will be public information. Sample spreadsheets from last year were
reviewed. Included were the ranking worksheet (with high, Iow and average score), average allocation
worksheet, and the consensus worksheet. The consensus worksheet presents whether the project was
fully funded, partially funded, or no funding.
Hightshoe said that the staff would go through the applications and provide a 2 page staff report for each
application. She said that a copy of this report is also sent to the applicant so that everyone is informed of
staff concerns. The staff reports will be mailed to HCDC members with the Feb.17 HCDC packet.
March 10 the commission will meet to review the groupings, spreadsheets and discuss differences in
recommended scoring, allocations, etc. The commission may ask agency representatives questions if
they are in attendance. Commission members are free to change their scores or allocations and return to
staff for revised scores and allocations to be handed out at the March 17 meeting. At the March 17
meeting, the final allocation recommendation will be made that is forwarded to the Council for review and
approval.
Long said that here would be a sub-commission formed which would write a memo to the Council to
justify the recommendations. The justifications are due to Council March 24. He added that on May 3rd
everything goes to the City Council for approval.
PROFORMA BASICS
Hightshoe said that each year all rental housing applicants are required to provide a proforma with their
application. A proforma is used to evaluate rental housing projects. She said that it compares each rental
housing project and reviews operating expenses, fees, rent revenues, etc. Hightshoe stated that the City
reviews each project to determine if the amount of public subsidy is appropriate for the project. Staff will
review if expenses are reasonable, if the rents comply with HOME provisions, etc.
Staff will look at the debt coverage ratio, DCR, (net operating income/debt service). If under 1.0, the
project does not generate enough income to service its debt. Strong debt coverage is over 1.15.
Hightshoe stated if the project receives private financing a lender may require a higher debt coverage
ratio before the lender will provide financing. Local institutions may require a 1.2 or 1.25 DCR.
The Bank-Ability Guide was also in this packet to help provide an estimate of general housing project
expenses. Member asked if staff will assist members go through the project proforma. Hightshoe
mentioned that the staff would go over the Proforma and if expenses, or developer's fees, for example,
are too high, that staff would express their concern. Hightshoe stated that applicants are required to
complete the proformas so that staff/commission members can determine if based on their projections,
which should be reasonable, that the project is viable and will not need future subsidy for replacement
reserves, repairs, etc. HOME rules do not allow additional allocations after the first year during the
project's HUD required period of affordability, which could be up to 20 years.
She added that the second part of the Proforma concerns taxes. Hightshoe mentioned that non-profit
organizations usually do not pay taxes, thus the second page is mostly for for-profit entities. Staff will
also review the return on investment.
MONITORING REPORTS
Hightshoe said that Sandier had emailed her monitoring reports.
Goodwill Industries
Hightshoe said that they were allocated $8,000, and they have spent $4,000 to date. Upon their last
report, cars have been provided to 15 households.
Housing and Community Development Commission Minutes
January 20, 2005
Page 3
DVIP- Security camera
Hightshoe said that the camera is currently in the process of installation, and is expected to be finished by
the following week. She said that the contractors that installed the camera would donate half of the labor.
Old Brick
Barnes said that they did not make much progress on the bathroom because they depend a lot on
volunteer hours. She said that they put a bid on materials and are focused on the wheelchair lift currently.
She said that they do need to follow the Historic Preservation guidelines, and that also slows the process.
Greater Iowa City Housin,q Fellowship
Barnes said that the persons that are eligible for buying houses are those that qualify to get a mortgage,
and have incomes below 80% of the AMI. She added that currently the Greater Iowa City Housing
Fellowship serves mostly white families. As far as ethnic minorities, she said that they serve one Bosnian
and one Asian family. They have one household with a person with disabilities as the head of the
household. She added that buyers are selected on a first come first served basis.
Shelter House
Richman said that the outreach coordinator position is more concerned with the STAR services. He said
that they provide resume building, online job search, referrals, and employment services. Shelter House
administers the STAR program in Iowa City.
Adiournment
Anthony moved to adjourn. Barnes seconded. The meeting adjourned at 7:45 PM.
s:/pcd/minuteslhcdcl2005/01-20-05 doc
Housing & Community Development Commission
Attendance Record
2005
TeHT1
Name Expires 01/20 02/17 03/17 04/21 05/19 06/16 07/21 08/18 09/15 10/20 11/17 12/15
Jerry Anthony 09/01/05 X
Erin Barnes 09/01/06 X
Lori Bears 09/01/07 X
Mark Edwards 09/01/05 X
William Greazel 09/01/06 O/E
Matthew Hayek 09/01/07 X
Rita Marcus 09/01/06 O/E
Brian Richman 09/01/07 X
Jayne Sandier 09/01/05 O/E ]
Key:
X = Present
O - Absent
O/E - Absent/Excused
NM = No Meeting
..... Not a Member